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December 11, 2003 Minutes COUNTY COUNCIL Tuesday, December 9, 2003 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas at 7:00 P.M., as required by by-law. The Chief Administrative Officer called the meeting to order and welcomed all in attendance to the Annual Warden's Election. The following members having previously filed Certificates as to Election, took their seats at the Council Table: Graham Warwick Bonnie Vowel James Mcintyre David Rock Sylvia Hofhuis Paul Baldwin John R. Wilson Paul Faulds Lynn Acre Mayor Mayor Mayor Mayor Deputy Mayor Mayor Mayor Deputy Mayor Mayor Municipality of West Elgin Municipality of Dutton/Dunwich Township of Southwold Municipality of Central Elgin Municipality of Central Elgin Town of Aylmer Township of Malahide Township of Malahide Municipality of Bayham. In accordance with the Municipal Act, 2001, the Chief Administrative Officer administered the Declaration of Office to the County Councillors. The Declarations were then signed by the Councillors, and returned to the Chief Administrative Officer. ELECTION OF WARDEN The Chief Administrative Officer asked members of Council wishing to run for the Office of Warden to please stand. Councillors Faulds and Rock offered their candidacy for the position of Warden of Elgin County for 2004. Each candidate was then given an opportunity to address Council in alphabetical order. BALLOTING PROCEDURES Ballots were cast and counted in the Warden's Chambers, in the presence of Mr. Don Lemon of Raven & Shaw, County Auditors. RESULTS The Chief Administrative Officer announced that the Warden for Elgin County for 2004 is David Rock. Warden Rock took the Declaration of Office, administered by the Chief Administrative Officer. The Warden left the room, was gowned and re-entered Council Chambers, where he was officially presented with the Chain of Office, the Lord Elgin Watch and the Gavel of Office, by Immediate Past Warden John R. Wilson. Warden Rock delivered his Inaugural Address to Council, thanked them for their support, and outlined the items of interest and importance for consideration for 2004. Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT the ballots used for the election of the 2004 Warden be destroyed. - Carried. COMMITTEE APPOINTMENTS Moved by Councillor Warwick Seconded by Councillor Hofhuis THAT the appointments to Outside Boards and Committees for 2004 be confirmed as follows: County Council Minutes Ambulance Base Building Committee Dispute Resolution Elgin County Pioneer Museum Elgin-St. Thomas Health Unit Social/Entertainment Committee St. Thomas-Elgin General Hospital St. Thomas-Elgin Tourist Association Thames Valley District Health Council Tillsonburg District Memorial Hospital 2 December 11, 2003 Warden Rock Councillor Mcintyre Warden Rock Councillor Mcintyre Councillor Hofhuis Councillor Warwick Warden Rock Councillor Mcintyre Councillor Baldwin Councillor Faulds Councillor Acre Councillor Vowel Councillor Hofhuis Councillor Wilson Councillor Acre; and, THAT the Councillors appointed to the Thames Valley District Health Council and the Elgin-St. Thomas Health Unit be permitted to accept per diems for these appointments, in addition to their monthly stipend. OTHER BUSINESS - Carried. Warden Rock invited all those in attendance to the Warden's Reception, following recess, to be held in the County Administration Building lower level. Moved by Councillor Acre Seconded by Councillor Wilson THAT we do now recess (7:29 P.M.) to meet again on December 11th, 2003 at 9:00 AM. - Carried. COUNTY COUNCIL Thursday, December 11, 2003 The Elgin County Council met this day at the Administration Building, at 9:04 AM. in accordance with adjournment, with all members present except Councillor Warwick (arrived 1 :12 P.M.). Warden Rock in the Chair. Moved by Councillor Mcintyre Seconded by Councillor Acre THAT the minutes from the meeting held on November 25, 2003 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None. REPORTS Year-End Report for 2003 - County Tree CommissionerlWeed Inspector The Tree CommissionerlWeed Inspector attended at 9:00 AM. and highlighted items from the Annual Report. The Tree Commissioner commented on revisions to the draft Tree By- Law that was presented last year and indicated that a final version would be forwarded County Council Minutes 3 December 11, 2003 early in 2004, after public consultation has been completed. The Tree Commissioner/ Weed Inspector updated the new Councillors on the service relationship between Kettle Creek Conservation Authority and the County. Councillors requested an update on the Emerald Ash Borer situation and the Tree Commissioner indicated information is still being compiled and that no positive identifications have been reported thus far in this area. Warden Rock thanked the Tree CommissionerlWeed Inspector for his report and requested that the proposed Tree By-law be forwarded to Council for review at the January meeting. It also was suggested that the annual ploughing match would make a good location for a booth to promote good forestry practices. Moved by Councillor Faulds Seconded by Councillor Hofhuis THAT the report "Year-End Report for 2003" dated November 10,2003, from the Tree CommissionlWeed Inspector be received and filed. - Carried. Moved by Councillor Vowel Seconded by Councillor Baldwin THAT we do now move into Committee Of The Whole Council. - Carried. The Manager of Engineering Services introduced Ms. Meredith Goodwin to Council as the Engineering Technologist. Encroachment AQreement. 36 Robinson Street. Port Burwell - ManaQer of EnQineerinQ Services Moved by Councillor Acre Seconded by Councillor Faulds THAT the Warden and Chief Administrative Officer be directed and authorized to enter into an Encroachment Agreement with 1498944 Ontario Incorporated; and, THAT the lands described in the Encroachment Agreement are on Wellington Street (County Road #42) Part of Lot 20, East of Robinson Street and South of Wellington Street and Part Lot 19, East of Robinson Street, Township of Bayham, Registered Plan No. 12, designated as Part #1 on Reference Plan No. 11 R-51 03; and further, THAT this agreement be registered in the County of Elgin Registry Office. - Carried. No ParkinQ Final By-Law Revision and No ParkinQ Final By-Law Revision Amendment Reports - ManaQer of EnQineerinQ Services The recommendations from two reports were consolidated into one resolution. Moved by Councillor Faulds Seconded by Councillor Baldwin THAT the Elgin County No Parking By-Law EG1 (01-40) be amended to include: County Road #103 (Furnival Road) south of Queens Line on the west side of Road #103 for a distance of 34 metres; and, County Road #2 (Pioneer Line) east of Graham Road on the north side of Road #2 for a distance of 35 metres; and, County Council Minutes 4 December 11, 2003 County Road #2 (Pioneer Line) east of Graham Road on the south side of Road #2 for a distance of 30 metres; and, County Road #2 (Pioneer Line) west of Graham Road on the north side of Road #2 for a distance of 25 metres; and, County Road #2 (Pioneer Line) west of Graham Road on the south side of Road #2 for a distance of 46 metres; and, County Road #76 (Graham Road) west from 244 metres south from the centreline of Mehring Street for a distance of 348.0 metres south, from 8:00 a.m. to 4:00 p.m., Monday to Friday; and, County Road #76 (Graham Road) east, 109 metres south of Jessie Street for a distance of 43 metres south; and, County Road #15 (Miller Road) 211 metres west of John Street on the north and south sides of Road #15; and, County Road #47 (Putnam Road) south of Lyons Line on the west side of Road #47 for a distance of 50 metres; and, County Road #47 (Putnam Road) south of Lyons Line on the east side of Road #47 for a distance of 50 metres; and, County Road #48 (Lyons Line) east of Putnam Road on the north side of Road #48 for a distance of 50 metres; and, County Road #48 (Lyons Line) east of Putnam Road on the south side of Road #48 for a distance of 50 metres; and, County Road #48 (Lyons Line) west of Putnam Road on the north side of Road #48 for a distance of 100 metres; and, County Road #48 (Lyons Line) west of Putnam Road on the south side of Road #48 for a distance of 100 metres; and, County Road #73 (Imperial Road) 570 metres north of Glencolin Line on the east side of Road #73 northerly for a distance of 236 metres; and, County Road #73 (Imperial Road) 570 metres north of Glencolin Line on the west side of Road #73 northerly for a distance of 236 metres. - Carried. Repairs to Pool at Terrace LodQe - ManaQer of EnQineerinQ Services Moved by Councillor Wilson Seconded by Councillor Vowel THAT the report titled "Repairs to Pool at Terrace Lodge", dated November 19,2003 from the General Manager, Long-Term Care be received for information and filed. - Carried. Autodesk Software Purchase - Technical Services Officer Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT Autodesk Civil Series Networked Software be purchased from MicroSolutions Inc. at their quoted price of $7,804.05 (plus taxes); and, THAT an annual subscription be purchased for $1 ,209.42 (plus G.S.T.); and, County Council Minutes 5 December 11, 2003 THAT funds be allocated from the 2004 Information Technology Budget. - Carried. Encroachment AQreement. Clachan Road - ManaQer of EnQineerinQ Services Council consensus was to refer the report to another meeting and that Warden Rock, Councillor Warwick, and the Manager of Engineering Services meet with the property owner to discuss transfer of the road allowance. Moved by Councillor Wilson Seconded by Councillor Baldwin THAT the report "Encroachment Agreement, Clachan Road" dated December 4,2003, from the Manager of Engineering Services, be referred to a future meeting; and, THAT Warden Rock, Councillor Warwick, and the Manager of Engineering Services meet with the property owner to discuss the property transfer and report at a later date. - Carried. Greentree Gas & Oil Ltd. Proposed Pipeline Installation AQreement - Technical Services Officer Staff was directed to ensure that the wording in the agreement is in the Council's best interests before it is signed. Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT the Warden and the Chief Administrative Officer be authorized and directed to enter into an agreement with Greentree Gas & Oil Ltd. to utilize County Road #104 (Queens Line) in the Municipality of West Elgin to install a natural gas pipeline. - Carried. Aylmer Pedestrian CrossinQ - Technical Services Officer The Technical Services Officer highlighted Council's policy regarding pedestrian crossings and the rationale behind this report, that being the numbers warranted a pedestrian crossing at the McGregor Public School and not at ValuMart in Aylmer. Councillor Baldwin suggested that Engineering Services should consult with the Town of Aylmer and requested the report be referred to another meeting to gain their input into the issue. Moved by Councillor Baldwin Seconded by Councillor Mcintyre THAT the report entitled "Aylmer Pedestrian Crossing" dated November 25, 2003, from the Technical Services Officer, be referred to another meeting to gain input into the issue from the Town of Aylmer. - Carried. Council took a break at 10:00 AM. and reconvened at 10:12 AM. Accreditation Standards Update - General ManaQer. LonQ- Term Care Moved by Councillor Wilson Seconded by Councillor Hofhuis THAT the report dated November 28,2003 "Accreditation Standards Update'" from the General Manager, Long-Term Care, be approved as presented; and, County Council Minutes 6 December 11, 2003 THAT a membership application to the Canadian Council on Health Services Accreditation for Bobier Villa, Elgin Manor and Terrace Lodge be submitted at a total upset limit of $1800.00 and the costs allocated from the Homes' 2004 operating budget; and, THAT annual membership fees to the Canadian Council on Health Services Accreditation for the Homes for the Aged beyond December 31,2003 be presented in each subsequent year as part of the Homes annual budget deliberations. - Carried. Hot Water Heater Replacement at Bobier Villa - General ManaQer. LonQ- Term Care The General Manager, Long-Term Care will investigate volume usage of each of the hot water heaters to plan appropriately for future replacements. Moved by Councillor Faulds Seconded by Councillor Baldwin THAT the report dated November 28,2003 "Hot Water Heater Replacement at Bobier Villa" from the General Manager, Long-Term Care, be approved and filed for information purposes. - Carried. 2003 Holiday Gift for Residents at Homes - General ManaQer. LonQ- Term Care Moved by Councillor Mcintyre Seconded by Councillor Acre THAT the report dated December 2, 2003 "2003 Holiday Gift for Residents of Homes", from the General Manager, Long-Term Care, be approved; and, THAT hairdressing and barber charges be waived for the month of December 2003 as a holiday gift from County Council to all Residents at Bobier Villa, Elgin Manor and Terrace Lodge. - Carried. Christmas Dinner for Homes' Staff - General ManaQer. LonQ- Term Care Moved by Councillor Wilson Seconded by Councillor Faulds THAT the report dated December 3, 2003 "Christmas Dinner for Homes' Staff" from the General Manager, Long-Term Care be approved; and, THAT the Thanksgiving and Easter meals be included for staff as well, for the term of the current Council. - Carried. Amendments to Policy 5.60 Short-Term Disability - Director of Human Resources Moved by Councillor Hofhuis Seconded by Councillor Vowel THAT the amendments to Human Resources Policy 5.60 "Short-Term Disability" dated October 9, 2003, be approved. - Carried. 2004 OMERS Contribution Rates - Director of Human Resources Moved by Councillor Faulds Seconded by Councillor Baldwin THAT the report "2004 OMERS Contribution Rates" dated December 1, 2003 from the Director of Human Resources, be received and filed. - Carried. County Council Minutes 7 December 11, 2003 NHL Alumni Benefit Hockey Game - Human Resources Co-Ordinator The Human Resources Co-Ordinator noted the proceeds from ticket sales to the NHL Alumni Benefit Hockey Game are forwarded to the Special Olympics. Moved by Councillor Wilson Seconded by Councillor Faulds THAT a $100.00 sponsorship to the NHL Alumni Benefit Hockey Game be approved, to be allocated from the Mill-Rate Stabilization Fund; and, THAT the four tickets to the game received in recognition of sponsorship be auctioned off and the proceeds set aside for the 2004 United Way Staff Campaign; and, THAT the results of the ticket auction be reported back to Council as part of the 2004 United Way wrap-up report from staff. - Carried. Warden and Councillor's Remuneration - Director of Human Resources Moved by Councillor Hofhuis Seconded by Councillor Baldwin THAT the Warden and Councillor's Remuneration adjustment be approved in accordance with established policy and the report entitled "Warden and Councillor's Remuneration" dated November 24, 2003 from the Director of Human Resources, be received and filed. - Carried. Excess Indemnity Insurance. Occupational Accident Insurance - Human Resources Co-Ordinator Moved by Councillor Vowel Seconded by Councillor Hofhuis THAT the premiums for the County of Elgin's Excess Indemnity Insurance and Occupational Accident Insurance for 2004 be renewed as follows: County Grouping Homes' Grouping $15,000,000 Limit 2004 Premiums - $300,000 Retention $4,922 $35,610 - Carried. WSIB: New Accounts Receivable System - Director of Financial Services Council discussed the report in the absence of the Director of Financial Services. Moved by Councillor Faulds Seconded by Councillor Acre THAT once the new WSIB accounts receivable is implemented, staff determine a reasonable deposit to be retained by WSIB in order to avoid interest charges payable by the Corporation. - Carried. Surplus Funds. Bobier Villa - Director of Financial Services Council discussed the report in the absence of the Director of Financial Services. County Council Minutes 8 December 11, 2003 Moved by Councillor Baldwin Seconded by Councillor Vowel THAT the surplus of $147,659 remaining from the construction of Bobier Villa be set aside in a reserve account; and, THAT staff prepare a report with recommendations on the use of these funds for Council's consideration. - Carried. Revised Library Fine and Replacement Cost Policy - Library Co-Ordinator Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT County Council approve the revised fine and replacement cost policy for Library materials; and, THAT By-Law No. 02-34 be amended; and, THAT the new policy become effective in 2004 concurrent with the introduction of the new circulation system. - Carried. Archives Annual Report - County Archivist The Archivist reminded Council that the meeting to discuss Museum and Archives issues would be held in the Administration Building at 7:30 P.M. this evening. The Archivist noted that the collection is receiving fairly heavy usage, either by personal visit or bye-mail, and that the records' retention aspect of the Archivist responsibilities is being actively pursued and a report will be forthcoming to Council early in 2004. Moved by Councillor Mcintyre Seconded by Councillor Acre THAT the report entitled "Archive's Annual Report" dated November 3, 2003, from the County Archivist, be received and filed. - Carried. Sale of Net InteQrators - ManaQer of Information TechnoloQies Moved by Councillor Faulds Seconded by Councillor Baldwin THAT the seventeen Net Integrators surplus to the County's needs be sold to Janus Information Technologies for $5,000. - Carried. Schedule of Council MeetinQs for 2004 - Deputy Clerk Moved by Councillor Acre Seconded by Councillor Wilson THAT the following schedule of 2004 meeting dates for County Council be approved. Date Of MeetinQ Time January 20 February 1 0 February 24 February 27 March 9 9:00 a.m. 9:00 a.m. - 3rd Tuesday 9:00 a.m. - no meeting - ROMAlOGRA Conference Feb 22-25 - DRAFT BUDGET mailed to Council - Council review of budget County Council Minutes March 23 March 30 April 13 April 27 May 11 May 25 June 8 June 22 July 13 July 27 August 10 August 24 September 14 September 28 October 19 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. 9:00 a.m. November 9 November 23 December 14 December 16 9:00 a.m. 9:00 a.m. 7:00 p.m. 9:00 a.m. 9 December 11, 2003 - Budget approved by Council - additional Budget meeting if required - meetings are not normally held in August - 3rd Tuesday - one meeting in October due to AMO Counties & Regions Conference - Warden's Election - Regular Council Meeting Council Meetings are normally held every 2nd and 4th Tuesday of the month and are subject to change. - Carried. Provincial Issues in EIQin County - Chief Administrative Officer The Chief Administrative Officer highlighted various items from the report. Councillor Wilson advised that he had met with Steve Peters, M.P.P., recently and Mr. Peters emphasized that he is very interested in local issues. Councillors requested additional items be added to the report, those being: the bridge "flyover" in Dutton/Dunwich; change of Ministry responsible for overseeing the Nutrient Management Act; and that the CRF is calculated on the base year of 1997 and requires review. Moved by Councillor Faulds Seconded by Councillor Baldwin THAT the report entitled "Provincial Issues in Elgin County" dated December 9th, 2003, be approved, as amended, for submission to the Honourable Steve Peters, Minister of Agriculture and Food and Member of Provincial Parliament, for his consideration. CORRESPONDENCE Correspondence for Consideration - Carried. 1. Eleanor B. McMillan, Secretary, Elgin County Pioneer Museum Executive Committee, recommending: 1) Appointment of Bertha Vickerman as the 1.0.D.E. representative to the Executive Committee; 2) Reappointment of Andre van Kasteren and Mary Clutterbuck as Members-At-Large to the Elgin Pioneer Museum Executive Committee. 2. 2004 ROMAlOGRA Combined Annual Conference, regarding ROMA Nominations and Elections with Zone Representative Nominations Form. 3. Roger Anderson, Regional Chair, Regional Municipality of Durham, regarding the Durham Region's 'Juno Beach Challenge'to support the veterans through a donation of $2500 to buy a brick at the Juno Beach Centre. 4. Federation of Canadian Municipalities, with Membership invoice for 2004-2005. 5. P.J. Leack, City Clerk, City of St. Thomas, regarding appointment of Mayor Jeff Kohler to the Green Lane Community Trust Fund. County Council Minutes 10 December 11, 2003 6. Federation of Canadian Municipalities, FCM Member Advisory, Consent Form for Member of the FCM National Board of Directors. 7. Joyce Bennett, Chair, Thames Valley District School Board, advising of the provincial government's recently announced Rural Education Strategy. (deferred from October 25, 2003) The following recommendation was adopted respecting Correspondence Item #1 : Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT the nominee from the 1.0.D.E., Mrs. Bertha Vickerman, to the Elgin County Pioneer Museum Executive Committee, for the term January 1,2004 to December 31,2006, be approved; and, THAT Mr. Andre van Kasteren and Mrs. Mary Clutterbuck be confirmed as the County's Member- At-Large Appointees to the Elgin Pioneer Museum Executive Committee for the term January 1,2004 to December 31,2006. - Carried. The following recommendation was adopted respecting Correspondence Item #2: Moved by Councillor Mcintyre Seconded by Councillor Acre THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #3: Moved by Councillor Hofhuis Seconded by Councillor Baldwin THAT Correspondence Item #3 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #4. Moved by Councillor Wilson Seconded by Councillor Vowel THAT the County of Elgin renew its membership with the Federation of Canadian Municipalities for the year 2004-2005 for the fee of $5,318.24. - Carried. The following recommendation was adopted respecting Correspondence Item #5. The Chief Administrative Officer noted that membership is a joint County/City appointment and the City member has sat on the Committee since 1999 and Council may wish to submit a name for appointment. Councillor Mcintyre noted that clarification is required on membership due to tipping fees being paid by only two Municipalities. The Chief Administrative Officer noted the agreement does not speak to representation based on tipping fees but rather a County-wide representative being appointed. Councillors requested further information be sought before a decision is made. Moved by Councillor Baldwin Seconded by Councillor Faulds THAT Correspondence Item #5 be deferred to the next meeting pending receipt of the articles of incorporation and additional information. - Carried. County Council Minutes 11 December 11, 2003 The following recommendation was adopted respecting Correspondence Item #6. Moved by Councillor Mcintyre Seconded by Councillor Vowel THAT Correspondence Item #6 be received and filed. - Carried. The following recommendation was adopted respecting Correspondence Item #7. Moved by Councillor Wilson Seconded by Councillor Mcintyre THAT Correspondence Item #7 be deferred to the February 10th, 2004 County Council Meeting. - Carried. Councillor Mcintyre advised Council that he had attended the Inaugural Meeting of the London and District Catholic School Board on behalf of Warden Wilson and that the Board remains committed to keeping Council informed on Board issues. Correspondence for Consent 1. Honourable John McCallum, Minister of National Defence, responding to Council's letter regarding exclusion of County dignitaries at the recent reception for Lord and Lady Elgin. 2. AMO Member Communication ALERT: 1) Local Decisions to be in Hands of Local Politicians; 2) New Municipal-Provincial Relationship Begins Today; 3) Martin Confirms His Interest in a Strong Municipal Agenda - AMO Optimistic Federal- Provincial-Municipal Relations to Enter New Era; 4) AMO Affordable Housing Concerns Addressed by Minister AMO Member Communication FOR YOUR INFORMATION: 1) Government Has Released Long-Awaited Nuisance Bear Report; 2) New Source Water Protection Committees Announced. 3. Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's support of the City of Brampton's resolution concerning the development of a comprehensive strategy to control and remediate the invasive Emerald Ash Borer. 4. Thank you from Ron and Gail Austin, the Family of Mrs. Ruth Austin. Thank you from the Foster Parents Plan in memory of Mr. John Mayhew. Thank you from Luci Lyons and Family. 5. Honourable Gar Knutson, thanking County Council for the presentation of the Elgin County Courthouse circa 1855 print. 6. John Martyn, President, Elgin St. Thomas Archives Association, with a resolution of support for a new Archives facility. 7. Ontario Good Roads Association, with information concerning the Combined Annual Conference from February 22-25,2004 at the Fairmont Royal York Hotel in Toronto. Referring to Correspondence Item #1 Councillor Wilson noted that he had received a telephone call from Major Lalonde of the Elgin Regiment to discuss the circumstances leading up to the County's letter. Major Lalonde apologized and noted some of the problems had arisen due to change in Regiment staffing and that he would be contacting Councillors regarding planned events. Moved by Councillor Acre Seconded by Councillor Baldwin THAT Correspondence Items #1-7 be received and filed. - Carried. County Council Minutes 12 December 11, 2003 OTHER BUSINESS Statements/InQuiries by Members Councillor Faulds congratulated Warden Rock on his election to Office and wished everyone a Merry Christmas and Happy New Year. Councillor Mcintyre advised that drainage from the roadway is running across the Elgin Manor parking lot creating a winter hazard. The Manager of Engineering Services was directed to investigate. Council took a break at 11:40 AM. and reconvened at 11:44 AM. Notice of Motion - None. Matters of UrQency - None. PRESENTATIONS The Warden presented a gift to Mr. Tere Lebedz, Mr. Murray Silcox, and Mr. Dave Mennill, retiring members of the Elgin County Land Division Committee, in recognition of nine years of service to the County. Mr. Mennill commented on the experiences of the Committee members during the past years and of the valuable assistance provided by the Land Division Secretary-Treasurer. Warden Rock invited the gentlemen to lunch. Council recessed at 11 :50 AM. and reconvened at 12:48 P.M. Moved by Councillor Vowel Seconded by Councillor Baldwin THAT we do now proceed In-Camera to discuss property and personnel matters. - Carried. Councillor Warwick arrived at 1 :12 P.M. Mr. Randy Denning, Mr. Mac Gilpin, and Mr. Jim Malik attended at 1 :24 P.M. Moved by Councillor Mcintyre Seconded by Councillor Faulds THAT we do now rise and report. - Carried. Moved by Councillor Faulds Seconded by Councillor Warwick THAT the Municipality of Central Elgin be requested to propose an offer to lease space at the County's works facilities at White's Station along with documentation for consideration by County Council; and, THAT the current lease arrangements be extended on a month to month basis. - Carried. Moved by Councillor Hofhuis Seconded by Councillor Vowel THAT the geotechnical investigation involving the drilling of bore holes on both sites by Atkinson, Davies Inc. on the land under active consideration, be approved; and, THAT the purchase of both properties identified at the prices specified in the report be approved subject to obtaining a satisfactory report of the environmental status of the land; and, County Council Minutes 13 December 11, 2003 THAT the Confidential Report dated December 4, 2003 regarding the property purchase be approved. - Carried. Moved by Councillor Acre Seconded by Councillor Baldwin THAT the Warden and the Chief Administrative Officer be authorized and directed to sign a Lease Agreement with Jenny McBain Fitness Incorporated for Suite #301 (1500 square feet) in the County Administration building; and, THAT the Lease Agreement be for a one-year term, starting on February 1, 2004 at the rate of $13.00 per square foot per year; and, THAT if agreed to by both parties, the lease be extended by a further two years with the same conditions as the proposed lease. - Carried. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre THAT the County of Elgin agrees to release the confidential Harbour Study information to Mr. John van der Veen with the understanding that the information will be closely controlled and circulation limited to the group involved in the proposal to purchase the Port Stanley Harbour, subject to concurrence of the Municipality of Central Elgin and the Honourable Gar Knutson. - Carried. Moved by Councillor Wilson Seconded by Councillor Vowel THAT the report "Compliance Report: Bobier Villa - A Follow-Up" dated November 28, 2003, from the General Manager, Long Term Care, be approved as presented; and, THAT the General Manager, Long-Term Care, and the Director of Human Resources be authorized to re-establish a full-time permanent Manager of Programs and Therapy Services position for the Homes and proceed with the recruitment process, ensuring that the staff appointment is made no later than December 16, 2003. - Carried. Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT the confidential correspondence from Farhi Holdings Corporation regarding a property matter be received and filed. - Carried. Moved by Councillor Faulds Seconded by Councillor Acre THAT the salary administration matter concerning the Provincial Offences function be approved for implementation. - Carried. The Director of Human Resources verbally updated Council on probationary employees' matters. County Council Minutes 14 December 11, 2003 Moved by Councillor Warwick Seconded by Councillor Baldwin THAT we do adopt the recommendations of the Committee Of The Whole Council. - Carried. BY-LAWS Moved by Councillor Mcintyre Seconded by Councillor Hofhuis THAT By-law No. 03-39 "A By-Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By-Law No. 02-34" be read a first and second time. - Carried. Moved by Councillor Warwick Seconded by Councillor Vowel THAT By-Law No. 03-39 be read a third time and finally passed. - Carried. Moved by Councillor Warwick Seconded by Councillor Vowel THAT By-Law No. 03-40 "To Amend By-Law No. EG1-(01-40), Being A By-Law for the Regulation of Traffic" be read a first and second time. - Carried. Moved by Councillor Warwick Seconded by Councillor Vowel THAT By-Law No. 03-40 be read a third time and finally passed. - Carried. Moved by Councillor Faulds Seconded by Councillor Wilson THAT By-Law No. 03-41 "Being a By-Law to Authorize the Warden and the Chief Administrative Officer to Sign an Encroachment Agreement With 1498944 Ontario Incorporated for Property Located in the Municipality of Bayham" be read a first and second time. - Carried. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre THAT By-Law No. 03-41 be read a third time and finally passed. - Carried. Moved by Councillor Acre Seconded by Councillor Baldwin THAT By-Law No. 03-42 "Being a By-Law to Authorize Greentree Gas & Oil Ltd. (Hereinafter Called 'The Grantee' and Which Terms Shall Include Its Successors and Assigns), to Construct, Use and Operate Works on County Road Allowances in the County of Elgin (Hereinafter Called 'The County')" be read a first and second time. - Carried. County Council Minutes 15 December 11, 2003 Moved by Councillor Hofhuis Seconded by Councillor Acre THAT By-Law No. 03-42 be read a third time and finally passed. - Carried. Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT By-Law No. 03-43 "Being a By-Law to Authorize the Warden and the Treasurer to Borrow Up to the Sum of Fifteen Million Dollars" be read a first and second time. - Carried. Moved by Councillor Baldwin Seconded by Councillor Warwick THAT By-Law No. 03-43 be read a third time and finally passed. - Carried. Moved by Councillor Acre Seconded by Councillor Faulds THAT By-Law No. 03-44 "Being a By-Law to Appoint a Land Division Committee" be read a first and second time. - Carried. Moved by Councillor Warwick Seconded by Councillor Baldwin THAT By-Law No. 03-44 be read a third time and finally passed. - Carried. Moved by Councillor Baldwin Seconded by Councillor Faulds THAT By-Law No. 03-45 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 9th and 11th, 2003 Meeting" be read a first and second time. - Carried. Moved by Councillor Hofhuis Seconded by Councillor Vowel THAT By-Law No. 03-45 be read a third time and finally passed. - Carried. Moved by Councillor Warwick Seconded by Councillor Vowel THAT we do now adjourn at 2:25 P.M. to meet again on January 20,2004 at 9:00 AM. - Carried. Mark G. McDonald, Chief Administrative Officer. David Rock, Warden. County Council Minutes 16 December 11, 2003