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July 15, 2003 Minutes COUNTY OF ELGIN Tuesday, July 15, 2003 The Elgin County Council met this day at the Administration Building, at 1 :02 P.M. for a special meeting to discuss compliance matters at Terrace Lodge, with all members present except Councillors McPhail, Rock, and Faulds (arrived at 1 :04 P.M.). Warden Wilson in the Chair DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None. Moved by Councillor VanBrenk Seconded by Councillor Habkirk THAT we do now move into Committee Of The Whole Council. - Carried. DELEGATION Warden Wilson welcomed all to the meeting and introduced the members of County Council to Ms. Cathy Crane and Ms. Frances Ellett, Ministry of Health and Long-Term Care, who attended at the invitation of Council to discuss compliance matters and options to meet Ministry standards at Terrace Lodge. Ms. Ellett reviewed the Ministry's process in dealing with compliance matters and the methods used to resolve complaint issues. Ms. Crane, speaking to unmet standards or outstanding unmet standards, indicated that Sections 9 and 10 of the Ministry's manual deal with these issues. Ms. Crane noted that there is no scale to determine severity of observances or unmet standards, however, reviews and audit tools are used as indicators. Responding to a question regarding regulations for private nursing homes compared to county homes, Ms. Crane indicated that all "Homes" are subject to the same uniform standards and criteria. Moved by Councillor Stewart Seconded by Councillor Faulds THAT we do now proceed In-Camera to deal with potentially personal identifiable issues as requested by the Ministry of Health representatives. - Carried. Moved by Councillor VanBrenk Seconded by Councillor Mcintyre THAT we rise without reporting. - Carried. Council took a break at 2:36 and reconvened at 2:47 P.M. REPORTS Terrace LodQe Update 2 (deferred from June 24. 2003) - ManaQer of EnQineerinQ Services The Manager of Engineering Services noted that the fire alarm system is working but staff may have problems finding parts for repair. Staff was directed to investigate repair of individual cracks in the Main Floor vinyl as an alternative to replacement of flooring and report. Council questioned where the funds would be found to carry out the renovations and staff indicated funding could be allocated from the Capital Financing budget line. County Council - 2 - July 15, 2003 Moved by Councillor Habkirk Seconded by Councillor Faulds THAT staff be directed to complete items #3 Staff Room, #4 Laundry Room, #5 Secured Adult Day Care, and #13 Kitchen AC & Exhaust, identified in Option A of the report entitled "Terrace Lodge Update 2" dated June 16, 2003 from the Manager of Engineering Services, at an approximate cost of $270,000 (including engineering and contingencies); and, THAT Peter Mitches & Associates proceed with the detailed engineering design; and, THAT the funds be allocated from Capital Financing. Councillor Mcintyre requested a Recorded Vote: YEAS NAYS VanBrenk Mcintyre Crevits Habkirk Faulds Stewart Wilson TOTAL 5 2 ABSENT McPhail Rock 2 As a result of the Recorded Vote, the Motion was declared Carried. Resident Personal Laundry Services - General ManaQer. LonQ Term Care Moved by Councillor Habkirk Seconded by Councillor Stewart THAT the report entitled "Resident Personal Laundry Services" dated July 7,2003 from the General Manager, Long Term Care be received and filed. - Carried. Movers for New EIQin Manor - General ManaQer. LonQ Term Care Moved by Councillor Crevits Seconded by Councillor Habkirk THAT the report entitled "Movers" dated July 14, 2003 from the General Manager, Long Term Care be received and filed. - Carried. OTHER BUSINESS Statements/InQuiries by Members Councillor VanBrenk requested additional time until September for presentation of the annual St. Thomas-Elgin General Hospital Report and Council concurred. Warden Wilson asked if Council would like an update on the Ambulance Proposals. Councillor Habkirk, a member of the evaluation team, reported that the evaluations are being handled as Council directed and proceeding well. The Chief Administrative Officer requested that Council convene a special meeting on Thursday, August 14, 2003 at 1 :00 P.M. to review the Ambulance Proposals and Council concurred. County Council - 3 - July 15, 2003 Councillor Mcintyre advised that the Department of Fisheries and Oceans had inspected and agreed to a drain in Southwold Township, but now have come back and requested many additional changes with added costs. Warden Wilson noted that Council had established an AdHoc Committee to deal with drainage and agricultural issues and asked that a formal letter of request to review the matter be forwarded from Southwold Council to this committee. Notice of Motion - None. Matters of UrQency - None. Moved by Councillor Habkirk Seconded by Councillor Stewart THAT we adopt the recommendations of the Committee Of The Whole Council. - Carried. BY-LAWS Moved by Councillor Mcintyre Seconded by Councillor VanBrenk THAT By-Law No. 03-25 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 15, 2003 Meeting, be read a first and second time. - Carried. Moved by Councillor Stewart Seconded by Councillor Faulds THAT By-Law No. 03-25 be read a third time and finally passed. - Carried. Moved by Councillor Habkirk Seconded by Councillor Mcintyre THAT we do now adjourn at 3:17 P.M. to meet again on July 22,2003 at 9:00 AM. - Carried Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden.