October 21, 2003 Minutes
COUNTY OF ELGIN
Tuesday, October 21,2003
The Elgin County Council met this day at the Administration Building, at 9:08 AM. in
accordance with adjournment, with all members present.
Warden Wilson in the Chair
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT the minutes from the meeting held on September 23, 2003 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None.
Warden Wilson advised that Mr. Joe Volkaert, former Reeve of Bayham and County
Councillor had passed away. Council observed a Moment's Silence in his memory.
DELEGATIONS
Mr. Dave McAdams, President, St. Thomas-Elgin Tourist Association, presented the
Ontario Visual Heritage Project, a venture to produce and distribute affordable media
toolkits useful in the education, promotion and preservation of local municipal history. The
Tourist Association would like to partner with the County Archives Department in pursuing
this project. Mr. McAdams was requesting a grant of $5,000 towards the project and noted
the City of St. Thomas has agreed to the funding as long at the County commits as well.
The Trillium Foundation would also provide funding if commitments are received before the
end of November 2003. A visual presentation was made outlining the project, involvement
of local communities, and how results would be disseminated. Ownership of the
presentation on DVDNHS would remain with the multi-media company that produced it
and additional copies, over and above the 500 that would be provided, could be made
available for the cost of reproducing plus 15%.
Moved by Councillor Rock
Seconded by Councillor McPhail
THAT the Council for the County of Elgin supports the collaborative partnership of the
St. Thomas-Elgin Tourist Association and the Elgin County Archives Department to
participate in the Ontario Visual Heritage Project; and,
THAT the County of Elgin commit funding in the amount of $7,500 to the Ontario Visual
Heritage Project, to be allocated from the Mill Rate Stabilization Reserve.
- Carried.
REPORTS
St. Thomas-EIQin Tourist Association - Councillor Crevits
Councillor Crevits presented the Annual Report of the St. Thomas-Elgin Tourist
Association (STET A) and commented on the busy year the Association has had.
Councillors noted that complaints were received from residents regarding Perch Search
Day due to commercial fishing in the area. Ms. Emery expressed that STET A hoped to
add more fish for next year and Councillors suggested working with the Ministry of Natural
Resources to discuss the situation. Warden Wilson thanked the St. Thomas-Elgin Tourist
Association for their efforts during the past year and wished them continued success with
their endeavours.
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October 21 , 2003
Moved by Councillor Crevits
Seconded by Councillor Mcintyre
THAT the report on activities of the St. Thomas-Elgin Tourist Association be received and
filed.
- Carried.
Improved Deer WarninQ Area SiQns - ManaQer of EnQineerinQ Services
The Manager of Engineering Services highlighted the areas and number of deer-related
accidents that occurred throughout the County. A delegation of Mr. Dave Snook,
Stakeholders' Committee, Mr. Hugh Kampers and Sergeant Pat Colley, OPP, were
introduced. Mr. Snook addressed Council and highlighted the Stakeholders' Committee
efforts to promote and reduce deer-related accidents and requested appropriate signage
be installed on hot spots, funded by the County. Councillors commended the Committee
for their endeavours on behalf of the Elgin Community.
Moved by Councillor VanBrenk
Seconded by Councillor McPhail
THAT the County of Elgin purchase standard deer signs (Wc-111), wood posts and
hardware for the pilot project to enhance warning signage to the 10 areas on County roads
that exhibit the greatest number of deer collisions; and also,
THAT the municipalities be requested to provide assistance in the installation of the signs;
and also,
THAT the estimated cost of $3000 for the pilot project be allocated from the Mill Rate
Stabilization Fund.
- Carried Unanimously.
The delegation left at 10:02 AM.
Council took a break at 10:02 AM. and reconvened at 10:13 AM.
EIQin Manor Waste Water Treatment Plant. Update #2 - ManaQer of EnQineerinQ
Services
The Manager of Engineering Services highlighted the report, noting that the plant had
failed again, and introduced the delegation of Mr. Duncan Miller, Conestoga Rovers &
Associates who spoke to the matter. Mr. Miller noted there are cracks in the original tanks
that are being temporarily repaired and that an additional tank had shifted. Winterizing
was not included in the original workplan and would require additional funding. The plant
will be up and running as quickly as possible, but for the long term planning would require
reconstruction.
Moved by Councillor Crevits
Seconded by Councillor Rock
THAT the report "Elgin Manor Waste Water Treatment Plant - Update #2" dated October
9, 2003, be received and filed.
- Carried.
Moved by Councillor Faulds
Seconded by Councillor Habkirk
THAT we do now move into Committee Of The Whole Council.
- Carried.
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October 21 , 2003
REPORTS - continued
Thames Valley District Health Council - Councillor Habkirk
Councillor Habkirk presented and highlighted the annual report of the Thames Valley
District Health Council. He further noted St. Joseph's Health Centre was not to move any
services until the Mental Health Task Force Plan had been adopted, and asked for an
update on the discussions with the delegation from St. Joseph's at the last Council
meeting. Councillors updated Councillor Habkirk on the discussions and that the Plan is
still on the Minister's desk. A letter has been forwarded to expedite release of the report.
Councillor Habkirk noted government staff would be meeting with the newly-selected
Ministers on outstanding items and staff was directed to forward the letter to the new
Minister and copied to Mr. Paul Huras and to the Hospital Board.
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT the annual report of the Thames Valley District Health Council be received and filed.
- Carried.
Restricted Acts after Nomination Day - Deputy Clerk
Moved by Councillor McPhail
Seconded by Councillor Faulds
THAT the report "Restricted Acts After Nomination Day" dated October 8,2003 from the
Deputy Clerk, be received and filed.
- Carried.
The Manager of Engineering Services introduced Mr. Alex Coleman, a student working in
Engineering Services, to Council. Mr. Coleman was observing Council for the day.
Bobier Villa DrainaQe - ManaQer of EnQineerinQ Services
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT Just Pipe and Fittings be selected to supply pipe and associated drainage materials,
at their quoted price of $7,477.01, for the drainage of Bobier Villa; and,
THAT Preferred Drainage and Excavating be selected to install drainage infrastructure, at
their quoted price of $38,000, at the Bobier Villa; and also,
THAT these funds be allocated from the approved 2003 Capital Budget.
- Carried.
Sanitary ServicinQ for County Administration BuildinQ - ManaQer of EnQineerinQ
Services
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT the Municipality of Central Elgin be requested to obtain an estimate to complete the
Environmental Assessment for sanitary servicing for the Administration Building from a
reputable engineering firm and staff from the County of Elgin and Municipality of Central
Elgin, with guidance from the engineering firm, establish a cost-sharing formula between
all benefiting parties; and also,
THAT this information be reported back to County Council for their approval during the
2004 Capital Budget deliberations.
- Carried.
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October 21 , 2003
No ParkinQ on County Roads Update - ManaQer of EnQineerinQ Services
Moved by Councillor Faulds
Seconded by Councillor Stewart
THAT the Elgin County No Parking By-Law EG-1 be amended to include:
County Road #4 (Bridge Street) north and south from the east end of King George VI Lift
Bridge for a distance of 30 metres east and also;
County Road #4 (Bridge Street) north and south from the west end of King George VI Lift
Bridge for a distance of 30 metres west, and also;
County Road #4 (Bridge Street) north and south from the stop block for a distance of 25
metres west, and also;
County Road #4 (Colborne Street) east and west from the stop block for a distance of 30
metres north, and also;
County Road #4 (Colborne Street) west from the south side of Warren Street to a point in
line with the centre of Lot 10, and also;
County Road #4 (Colborne Street) west from a point in line with the centre of Lot 10 to the
south limit of Lot 12, and also;
County Road #4 (Colborne Street) east from the north side of Matilda Street to the south
limit of Lot 59, and also;
County Road #4 (Sunset Drive) east and west, 200 meters from the south property line of
Glenwood Avenue for a distance of 90 meters south.
County Road #19 (Robinson Street) east and west from the west side of County Road #50
(Victoria Road) south to the north property line of County Road #42 (Wellington Road), and
also;
County Road #25 (Wellington Road) east and west, 190 meters from the north property
line of Ron McNeil Line for a distance of 80 meters north, and also;
County Road #73 (John Street) east from Chestnut Street to County Road #53 (Beech
Street), and also;
County Road #73 (John Street) east from Talbot Street to Sydenham Street, and also;
County Road #73 (John Street) east from Talbot Street for a distance of 18 meters north,
and also;
County Road #73 (John Street) east from Pine Street for a distance of 13 meters north,
and also;
County Road #73 (John Street) east from 24.69 meters south of Chestnut Street to 87.02
meters south of Chestnut Street, and also;
County Road #73 (John Street) west from Sydenham Street for a distance of 21 meters
south, and also;
County Road #73 (John Street) west from County Road #53 (Beech Street) north to the
town limit, and also;
County Road #73 (John Street) west from Pine Street for a distance of 18 meters south,
and also;
County Road #73 (John Street) west from South Street for a distance of 18 meters north,
and also;
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October 21 , 2003
County Road #73 (John Street) west from Pine Street for a distance of 15 meters north,
and also;
County Road #73 (John Street) west from Talbot Street for a distance of 15 meters south,
and also;
County Road #73 (John Street) west from Maple Street to Spruce Street, and also;
County Road #73 (John Street) west from Chestnut Street for a distance of 50.14 meters
south, and also;
County Road #73 (John Street) west from Talbot Street northerly for a distance of 84.3
metres, and also;
County Road #74 (Main Street) east from the north-west corner of Lot 33, Plan 231 to the
north-west corner of Lot 26, Plan 231, and also;
County Road #74 (Main Street) east from the south side of Caesar Road for a distance 21
meters south, and also;
County Road #74 (Main Street) east from the north side of Caesar Road for a distance 16
meters north, and also;
County Road #74 (Main Street) east from the south side of Union Street for a distance 23
meters south, and also;
County Road #74 (Main Street) east from the north side of Union Street for a distance 20
meters north, and also;
County Road #74 (Main Street) east from the south side of Church Street for a distance 21
meters south, and also;
County Road #74 (Main Street) east from the north side of Church Street for a distance 19
meters north, and also;
County Road #74 (Main Street) east from the south side of Washburn Street for a distance
20 meters south, and also;
County Road #74 (Main Street) east from the north side of Washburn Street for a distance
20 meters north, and also;
County Road #74 (Main Street) west from the north side of ih Avenue for a distance 15
meters north, and also;
County Road #74 (Main Street) west from the south side of ih Avenue for a distance 19
meters south, and also;
County Road #74 (Main Street) west from the north side of North Street for a distance 17
meters north, and also;
County Road #74 (Main Street) west from the south side of North Street for a distance 40
meters south, and also;
County Road #74 (Main Street) west from the north side of Odell Street for a distance 22
meters north, and also;
County Road #74 (Main Street) west from the south side of Odell Street for a distance 26
meters south, and also;
County Road #74 (Main Street) west from the north side of Copeland Street for a distance
57 meters north and also;
County Road #74 (Main Street) west from the south side of Copeland Street for a distance
21 meters south, and also;
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October 21 , 2003
County Road #74 (Main Street) west from the north side of the north entrance of the plaza
to a point 24 meters north of plaza, and also;
County Road #74 (Main Street) west from the south side of the south entrance of the plaza
for a distance of 8 meters south, and also;
County Road #74 (Main Street) west from the north side of Rouen Street for a distance of
20 meters north, and also;
County Road #74 (Main Street) west from the south side of Rouen Street for a distance of
12 meters south, and also;
County Road #74 (Main Street) west from the south side of Dyer Street for a distance of 20
meters south, and also;
County Road #74 (Main Street) west from the north side of Borden Avenue for a distance
of 36 meters north, and also;
County Road #76 (Graham Road) east from 118.5 meters from the centre line of Marsh
Line for a distance of 363.9 meters north, from 8:00 a.m. to 4:00 p.m., Monday to Friday,
and also;
County Road #76 (Graham Road) west from 344.4 meters south from the centre line of
Mehring Street for a distance of 348.0 meters south, from 8:00 a.m. to 4:00 p.m., Monday
to Friday, and also;
County Road #76 (Graham Road) east, 109 meters south of Jessie Street for a distance of
33 meters south.
- Carried.
Chevron SiQns Installations - Technical Services Officer
Council questioned why wood posts are being used instead of steel? The Manager of
Engineering Services was directed to discuss this issue with Road Superintendents at their
next meeting. Council also questioned costs of installation by an outside firm compared
with costs paid to Lower-Tier road crews. The Manager of Engineering Services will report
back to Council on this matter.
Moved by Councillor VanBrenk
Seconded by Councillor Mcintyre
THAT ADDA Construction install warning signs on County Roads; and,
THAT these funds be allocated from the approved 2003 Capital Budget.
- Carried.
EmerQency Culvert Repair. Plank Road (County Road #19) at New EnQland
Council discussed a washout that occurred on County Road #19 at New England, where
the side slopes have to be stabilized and interim repairs are necessary immediately.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the culvert replacement on Plank Road (County Road #19) be authorized and be
included in the 2004 Capital Budget for County Council approval; and also,
THAT local vendors be selected for labour and materials based on availability.
- Carried.
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October 21 , 2003
Councillor Habkirk requested that reports on pages #37 Amendments to Policy 5.60 Short-
Term Disability and #43 Policy Creation and Amendments (Civil Respectful Workplace,
Accommodation, and Harassment) be deferred to the new Council for consideration. The
Chief Administrative Officer noted that creation of a policy regarding Civil Respectful
Workplace, Accommodation, and Harassment should be adopted as soon as possible due
to the importance of the issue. The Director of Human Resources noted that current policy
does not meet legislative requirements.
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT the reports entitled "Amendments to Policy 5.60 Short-Term Disability" and "Policy
Creation and Amendments (Civil Respectful Workplace, Accommodation, and
Harassment)" be deferred to the afternoon portion of the meeting for discussion.
- Carried.
ReQuired Medical Examinations Policy 3.40 and Criminal Checks Policy 3.40.1 -
Human Resources Officer
Moved by Councillor Habkirk
Seconded by Councillor Rock
That amendments to Policy 3.40 "Required Medical Examinations" and Policy 3.40.1
"Criminal Checks", be approved.
- Carried.
Orientation 2004 - Chief Administrative Officer
The date suggested was not suitable for some Councillors and alternate dates will be
discussed later.
Moved by Councillor Faulds
Seconded by Councillor McPhail
THAT the report entitled "Orientation 2004" dated October 3, 2003, from the Chief
Administrative Officer be received and filed.
- Carried.
EIQin Manor Rebuild - Director of Financial Services
Moved by Councillor Mcintyre
Seconded by Councillor Stewart
THAT the report entitled "Elgin Manor Rebuild" dated September 25,2003 be received
and filed.
- Carried.
Performance Measures - Year Ended December 31.2002 - Director of Financial
Services
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the 2002 Municipal Performance Measures as outlined in the September 26, 2003
report titled "Performance Measures - Year Ended December 31,2002" be included with
the newspaper reporting of the 2002 Audited Financial Statements.
- Carried.
BudQet Comparison to AUQust 31. 2003 - AccountinQ Clerk
Councillors questioned the $250,000 shortfall in the Ambulance Service line for inter-
municipal transfers and the Chief Administrative Officer noted the County is attempting to
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October 21 , 2003
obtain the funding. The shortfall is Province wide, and this issue is a high priority item with
AMO for discussion with the Province. Councillors suggested inviting Steve Peters, MPP
for Elgin-Middlesex-London, as well as the newly-elected municipal representatives to the
Council meeting in November, to discuss issues of concern. Staff is to make these
arrangements.
Moved by Councillor Rock
Seconded by Councillor Mcintyre
THAT the report entitled "Budget Comparison to August 31,2003" dated October 8,2003
be received and filed.
- Carried.
Ambulance Base - Director of Financial Services and Ambulance Administrative Co-
Ordinator
The report highlighted aspects of construction versus leasing of a building to house an
ambulance base. Councillors questioned Provincial funding share, financing, funding
formulas between City and County, types of accommodation required in the building, future
needs for ambulance bases, among others items. The Director of Financial Services
noted that the bank has indicated the County has a good borrowing capacity and would
increase by approximately $1 M if the County were to construct a building.
Moved by Councillor Rock
Seconded by Councillor McPhail
THAT staff, in consultation with Thames EMS, proceed with negotiations to purchase
property for a new ambulance base; and,
THAT staff proceed with the necessary arrangements and documents in order to facilitate
the construction of an ambulance base.
- Carried.
Interim Report for 2003 Capital Proiects - AccountinQ Clerk
Moved by Councillor Faulds
Seconded by Councillor Stewart
THAT the report entitled "Interim Report for 2003 Capital Projects" dated September 25,
2003 be received and filed.
- Carried.
Court House Prints - AccountinQ Clerk
Moved by Councillor Faulds
Seconded by Councillor VanBrenk
THAT the prints known as the "Old Elgin County Court House circa 1855" be made
available through the Elgin County Pioneer Museum on a "not for profit basis" including
applicable taxes.
- Carried.
PurchasinQ - PurchasinQ Co-Ordinator
The Purchasing Co-Ordinator updated Council on activities of the position.
Moved by Councillor McPhail
Seconded by Councillor Mcintyre
THAT the report entitled "Purchasing" dated October 8,2003 from the Purchasing Co-
Ordinator be received and filed.
- Carried.
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October 21 , 2003
Special Offer for Provincial and Municipal Employees - PurchasinQ Co-Ordinator
The Purchasing Co-Ordinator will report back to Council on extension of the offer to
Councillors as well.
Moved by Councillor Rock
Seconded by Councillor Faulds
THAT the County of Elgin employees and their families be made aware of the opportunity
offered from Bell Mobility and Rogers AT&T for information purposes only; and,
THAT employees should be encouraged to compare prices; and,
THAT employees be made aware that the County of Elgin is not promoting these offers in
any way.
- Carried.
St. Thomas and District labour Council - PurchasinQ Co-Ordinator
The Purchasing Co-Ordinator advised that input was gained from local municipalities,
buyer associations, and the County Solicitor.
Moved by Councillor Rock
Seconded by Councillor McPhail
THAT a letter be issued to the St. Thomas and District Labour Council sympathizing with
their intent, thanking them for their interest in what is a global problem, assuring the St.
Thomas & District Labour Council that the County of Elgin will do and will continue to do
everything in its power to purchase from ethically and socially responsible vendors; and,
THAT the proposed policy received from the St. Thomas & District Labour Council, be
received and filed; and,
THAT any resolutions contrary to this be and are hereby rescinded.
- Carried.
Mr. David Vickers, representative from Ontario's Promise, attended at 12:02 P.M. to make
a presentation to Council. Mr. Vickers highlighted that persons, businesses, and
corporations are pulling together for the Five Promises to Ontario's Youth. Mr. Vickers
congratulated County Council on their efforts toward youth involvement in the community
and presented the red "Ontario's Promise" wagon to Warden Wilson. Warden Wilson
thanked Mr. Vickers for his presentation and invited the gentleman to lunch.
Council recessed at 12:08 P.M. and reconvened at 12:54 P.M.
Terrace lodQe Pool - General ManaQer. lonQ- Term Care
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT the October 1,2003 report "Terrace Lodge Pool" from the General Manager, Long-
Term Care, be approved, with repairs to the pool and pool room to be completed as
outlined at an upset cost of $30,000 inclusive of taxes, and the costs allocated to the
Millrate Stabilization Fund.
- Carried.
Compliance - Bobier Villa - General ManaQer. lonQ- Term Care
The General Manager, Long-Term Care advised that a meeting would be held on October
24,2003 with the Ministry of Health and Long-Term Care to discuss compliance issues.
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October 21 , 2003
Moved by Councillor Faulds
Seconded by Councillor Stewart
THAT the September 29,2003 report, "Compliance Report - Bobier Villa" from the
General Manager, Long-Term Care, be received and filed; and,
THAT the results of the October 24, 2003 meeting between the Chief Administrative
Officer, General Manager and Ministry of Health and Long-Term Care's Regional Office
representatives be brought back for County Council review and further staff direction.
- Carried.
Service AQreement for EIQin Manor (D-026) - General ManaQer. lonQ- Term Care
Moved by Councillor Stewart
Seconded by Councillor Faulds
THAT the service agreement between the Corporation of the County of Elgin (D-026) and
the Ministry of Health and Long-Term Care for the period August 11, 2003 to December
31,2004, be approved for signing by the Warden and the Chief Administrative Officer.
- Carried.
Vacation Carryover - General ManaQer. lonQ- Term Care
Moved by Councillor VanBrenk
Seconded by Councillor Mcintyre
THAT the report entitled "Vacation Carryover" dated September 29, 2003, from the
General Manager, Long-Term Care, be approved as presented.
- Carried.
Internet Access - ManaQer of Information TechnoloQY
Moved by Councillor Faulds
Seconded by Councillor McPhail
THAT policy 13.10 section V of the Human Resources Manual be amended to:
Access to the Internet is for business purposes only.
If an employee receives e-mail that conflicts with any section of this Policy, they must
notify the Information Technology Department immediately. The employee or staff from
Information Technology will notify the sender of such e-mail that it is not appropriate and
to cease sending any further such type of e-mail.
- Carried.
ReQuest to Sit on the EIQin Health System PlanninQ Committee - Ambulance
Administrative Co-Ordinator
Moved by Councillor Rock
Seconded by Councillor Habkirk
THAT Elgin County Council approve the Ambulance Administrative Co-Ordinator to sit on
the Elgin Health System Planning Committee.
- Carried.
Moved by Councillor Rock
Seconded by Councillor Mcintyre
THAT we do proceed In-Camera to discuss property and personnel matters.
- Carried.
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October 21 , 2003
Moved by Councillor Rock
Seconded by Councillor Mcintyre
THAT we do proceed In-Camera to discuss property and personnel matters.
- Carried.
Mr. Randy Denning and Mr. Mac Gilpin, Thames EMS, attended at 1 :22 P.M. and left at
2:12 P.M.
Ms. Barbara Humphrey, Stringer Brisbin & Humphrey, attended at 2:20 P.M. and left at
3:13 P.M.
Councillor Crevits left at 2: 18 P.M.
Moved by Councillor Stewart
Seconded by Councillor Faulds
THAT we do now rise and report
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Rock
THAT staff be directed to acquire the properties designated by Council through the
contracted party; and,
THAT staff be further directed to report on the parameters of the proposed developments,
including clear lines of responsibility and accountability, for consideration on November
25th 2003
, .
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor Stewart
THAT Human Resources Policies "2.80 - Workplace Harassment and Discrimination",
"2.80.1 - Commitment to a Civil Workplace Environment and Workplace Interactions", and
"2.80.2 - Accommodations in the Workplace" be approved.
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT amendments to Human Resources Policy 5.60 "Short-Term Disability" be deferred
to the new Council for consideration.
- Carried.
Moved by Councillor Faulds
Seconded by Councillor Habkirk
THAT the September 15, 2003 report entitled, "Legal Matter", be approved as presented
by the Director of Financial Services and no further action be taken relating to the matter.
- Carried.
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT the current duties of the Emergency Measures Co-Ordinator be separated into Court
Services and Emergency Measures; and,
THAT an Acting Court Services Co-Ordinator be recruited; and,
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October 21 , 2003
THAT a report be presented to Council by January 31,2004, with recommendations for a
permanent position within POAlCourt Services; and,
THAT the Provincial Offences Collection Officer position report to the Director of Financial
Services; and,
THAT staff investigate options for the Emergency Measures Co-Ordinator position and
report back to Council.
- Carried.
Moved by Councillor Rock
Seconded by Councillor Stewart
THAT a confidential letter from Fahri Holdings regarding a property matter be referred to
the new Council.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Ken Loveland, Clerk-Treasurer Administrator, Municipality of Dutton/Dunwich, with a
resolution concerning enforcement of Parking By-Law EG1.
2. Norma I. Bryant, Clerk, Municipality of West Elgin, with copy of correspondence
regarding a resolution concerning the West Elgin Parking By-Law 2001-50.
3. Dela Horley, Deputy Clerk-Treasurer, Village of Point Edward, with resolution asking
the Ontario Government to take immediate steps to increase funding for the Trillium
Foundation; amend the funding; and to streamline the approval process for funding.
4. Allan Smith, Fire Chief, Malahide Fire Services, requesting financial support to send
five members of the Critical Incident Stress Management Team, used by the County
fire departments, to the "Critical Incident Stress Management Conference 2003.
5. Inky Mark, M.P., Dauphin-Swan River-Marquette, requesting input on the effectiveness
of the new Youth Criminal Justice Act on communities.
6. Joyce Bennett, Chair, Thames Valley District School Board, advising of the provincial
government's recently announced Rural Education Strategy.
7. P.J. Leack, City Clerk, City of St. Thomas, requesting confirmation for the 2003
Appointment of Alderman Marie Turvey to the Green Lane Community Trust Fund and
appointing Alderman Gord Campbell and Alderman Terry Shackelton to the 2003
Dispute Resolution Committee.
8. Nicole Sullivan, Acting City Clerk, City of Kingston, with a resolution concerning the
deregulation and privatization of the electricity market.
9. Walt Nother, Sales Associate, Nother's, with information on promotional services
provided by their company.
10. Donald N. Leitch, Chief Administrative Officer, Municipality of Central Elgin, with a
resolution concerning O.P.P enforcement of the Municipality's Parking By-Laws.
The following recommendation was adopted respecting Correspondence Items #1, 2 and
10:
Moved by Councillor Stewart
Seconded by Councillor VanBrenk
THAT Correspondence Items #1, 2 and 10 be received and filed.
- Carried.
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October 21 , 2003
Moved by Councillor Stewart
Seconded by Councillor VanBrenk
THAT the Ontario Provincial Police be requested not to enforce the County Parking
By-Law in built up areas unless notified by the Municipality on a complaint basis; and,
THAT this shall not apply to areas signed "No Parking" and areas where safety issues are
a concern.
- Carried.
The following recommendation was adopted respecting Correspondence Item #3:
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT Elgin County Council supports the resolution of the Village of Point Edward
requesting that the Ontario Government take immediate steps to increase the funding from
Trillium Foundation to local charities and non-profit organizations to replace lost revenues
from bingo's and lotteries.
- Carried.
The following recommendation was adopted respecting Correspondence Item #4:
Moved by Councillor Mcintyre
Seconded by Councillor Faulds
THAT Elgin County Council agrees to provide funding to the Critical Incident Stress
Management Team for Team Members to attend the Critical Incident Stress Management
Conference 2003 taking place November 7-8, 2003; and,
THAT the costs of $1860.00 be allocated to the Millrate Stabilization Reserve.
- Carried.
The following recommendation was adopted respecting Correspondence Item #5:
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
THAT Correspondence Item #5 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #6:
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT Correspondence Item #6 from the Thames Valley District School Board be referred
to the new Council.
- Carried.
The following recommendation was adopted respecting Correspondence Item #7:
Moved by Councillor Mcintyre
Seconded by Councillor VanBrenk
THAT Correspondence Item #7 from the City of St. Thomas be referred for consideration
by the new Council.
- Carried.
County Council
14
October 21 , 2003
The following recommendation was adopted respecting Correspondence Item #8:
Moved by Councillor Habkirk
Seconded by Councillor Rock
THAT the Council for the County of Elgin supports the resolution of the City of Kingston
concerning deregulation and privatization of the electricity market, and that it be amended
to include all municipalities in Ontario regardless of population; and,
THAT the resolution, as amended, be sent for endorsement to the Association of
Municipalities of Ontario and MPP Steve Peters.
- Carried.
The following recommendation was adopted respecting Correspondence Item #9:
Moved by Councillor Habkirk
Seconded by Councillor VanBrenk
THAT Correspondence Item #9 be received and filed.
- Carried.
Items for Information - (Consent AQenda)
1. David Cohen, Director, Economic and Social Policy, Federation of Canadian
Municipalities, Members' Advisory, "Call for Resolution for Consideration by the FCM
National Board of Directors".
2. J.L. Oliver, General Manager, Long Point Region Conservation Authority, with
information concerning a Water Supply Source Protection Planning Partnership
Agreement.
3. Thank you card from the Family of Victor C. McMillan.
Thank you from the Kidney Foundation of Canada in memory of Agnes Sharkey.
4. Tillsonburg & District Multi-Service Centre Board of Directors, with information
concerning the services offered to the Counties of Elgin, Oxford and Haldimand-
Norfolk and the decline of service hours due to funding cuts.
5. Lori Chamberlain, Director, St. Thomas Elgin Public Art Centre, thanking County
Council for the 2003 grant in support of the Public Art Centre.
6. Honourable David Anderson, Minister of the Environment, acknowledging Council's
resolution supporting the development of a comprehensive strategy to control and
remediate the invasive Emerald Ash Borer.
7. Allan Gotlieb, Chairman, Ontario Heritage Foundation, with nomination forms and
information regarding "Young Heritage Leaders 2003".
8. Frank Ingratta, Deputy Minister, Minister of Agriculture and Food, acknowledging
Council's resolution concerning the Nutrient Management Act.
9. Paul Collins, President and CEO, St. Thomas-Elgin General Hospital, congratulating
the County on the opening and dedication of the new Elgin Manor.
10. Ontario CISM Conference 2003, information on conference registration and
accommodations for the Conference.
11. Malcolm Bates, Director, Ministry of Health and Long-Term Care, announcing the
province approved increase to the Land Ambulance Services Grant for the 2003-
2004.
County Council
15
October 21 , 2003
Moved by Councillor Habkirk
Seconded by Councillor Faulds
THAT Correspondence Items #1-11 be received and filed.
- Carried.
OTHER BUSINESS
Statements/InQuiries by Members
Warden Wilson requested that Council nominate two members of the Talbot BiCentennial
Committee for the Ontario Historical Society's Scadding Award of Excellence.
Moved by Councillor Mcintyre
Seconded by Councillor Stewart
THAT a letter nominating the Talbot BiCentennial Committee and two of its members for
their dedication and efforts towards the BiCentennial celebrations be forwarded to the
Ontario Historical Society's Scadding Award of Excellence for consideration.
- Carried.
Councillor Mcintyre suggested that as Mr. David Stewart has been a long-standing
member on the Board of Education that Council acknowledge his service by inviting Mr.
Stewart to the Warden's Banquet and presenting him with a framed Court House print.
Council concurred with this suggestion.
Councillor McPhail noted that Councillor Habkirk had verbally acknowledged the County's
support to the Aylmer Community at a recent All Candidates Meeting held in Aylmer.
Council expressed their appreciation to Councillor Habkirk for his support.
Matters of UrQency
Councillor McPhail circulated a letter from a resident on Clachan Road and questioned
whether the re-construction, as proposed, to straighten Clachan Road is necessary,
because of the impact it will have on various properties.
Moved by Councillor Stewart
Seconded by Councillor Mcintyre
THAT the Warden, Councillor McPhail and the Manager of Engineering Services be
authorized to rectify the road alignment matter on Clachan Road and be further authorized
to spend up to $10,000 from the Millrate Stabilization Reserve if required.
- Carried.
Notice of Motion - None.
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT we do adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY-lAWS
Moved by Councillor McPhail
Seconded by Councillor Mcintyre
THAT By-Law No. 03-33 "A By-Law to Amend By-Law No. 02-37, To Regulate the
Proceedings in the Municipal Council of the Corporation of the County of Elgin and
Committees Thereof" be read a first and second time.
County Council
16
October 21 , 2003
Councillor VanBrenk requested a recorded vote on the Motion.
YEAS NAYS ABSENT
McPhail
VanBrenk
Mcintyre
Rock
Crevits
Habkirk
Faulds
Stewart
Wilson
TOTAL 5 3 1
As a result of the Record Vote, the Motion was Carried.
Moved by Councillor Rock
Seconded by Councillor Stewart
THAT By-Law No. 03-33 be read a third time and finally passed.
- Carried.
Moved by Councillor Rock
Seconded by Councillor Stewart
THAT By-Law No. 03-34 "A By-Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the October 21 S\ 2003 Meeting" be read a first and
second time.
- Carried.
Moved by Councillor Mcintyre
Seconded by Councillor Faulds
THAT By-Law No. 03-34 be read a third time and finally passed.
- Carried.
Moved by Councillor VanBrenk
Seconded by Councillor Stewart
THAT we do now adjourn at 4:33 P.M. to meet again on November 25,2003 at 9:00 AM.
- Carried.
Mark G. McDonald,
Chief Administrative Officer.
John R. Wilson,
Warden.