October 28, 2003 Minutes
COUNTY OF ELGIN
Tuesday, October 28,2003
The Elgin County Council met this day at the Administration Building, at 1 :04 P.M. for a
Special Meeting to discuss realignment of Clachan Road in the Municipality of West Elgin,
with all members present except Councillors Mcintyre and Crevits (arrived 1 :06 P.M.).
Warden Wilson, in the Chair, called the meeting to order.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None.
Moved by Councillor Habkirk
Seconded by Councillor Stewart
THAT we do now move into Committee Of The Whole Council.
- Carried.
ClACHAN ROAD ALIGNMENT
The Chief Administrative Officer highlighted the details leading up to the request for the
Special Meeting. Council had previously adopted a recommendation allowing for funding
in the amount of $10,000 to review and move the proposed alignment of Clachan Road
away from very close proximity to resident properties. Also, poor soil conditions have been
found at the site and measures would have to be taken to remove the poor soil and fill with
appropriate material. The estimated cost for the realignment has come in much higher
than anticipated and additional funding of $55,800 may be required. The contingency fund
that would normally be drawn from has been nearly depleted. The Municipality of
Chatham-Kent, who designed the realignment of the roadway, has agreed to fund 50% of
the additional costs to move the road back to its original location.
Council discussed sharing of costs, when the responsibility rests with Chatham-Kent, and
the possibility of recovering all costs from them; moving the roadway back to its original
location; drainage and road integrity; staff review of drawings; encroachment agreements
between the County and the affected residents; rights-of-way searches; time and
expense involved; among other issues. Staff was directed to investigate encroachment
matters and report back to Council on what land is actually necessary for road widening to
minimize land transfers.
Moved by Councillor VanBrenk
Seconded by Councillor Faulds
THAT staff be authorized and directed to realign Clachan Road to the west by
approximately 1.75 metres at an estimated cost of $55,800.00, 50% of which is to be
shared with Chatham-Kent with the County's share coming from the Millrate Stabilization
Reserve and that any resolution contrary to this be rescinded; and further,
THAT the Manager of Engineering Services review the right-of-way dimensions and
property lines in the project area and report back to Council.
- Carried.
OTHER BUSINESS
Statements/InQuiries by Members
The Manager of Engineering Services advised Council of the following:
1. A new section of Lakeshore Line has been closed.
County Council
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October 28, 2003
2. A section of Plank Line would be closed to begin culvert repair, which would take
approximately two weeks. Stabilization of slopes would be done when culverts are
replaced and it was noted that the entire road needs attention.
3. As requested by Council on October 21, 2003, contractors are paid $40 per sign for
installation.
Councillor McPhail noted that Lord Elgin had attended a ceremony at the St. Thomas
Armouries and that the Warden had not been invited. Councillors expressed their
displeasure at the lack of protocol involved in not requesting County representation at the
event. Staff was directed to forward a letter to the Minister of Defence expressing
Council's displeasure and requesting that the County be informed of any such events in
the future. The letter would be copied to the Prime Minister, local MP, and Regional
Commander for the Armouries.
Notice of Motion - None.
Matters of UrQency - None.
Moved by Councillor McPhail
Seconded by Councillor VanBrenk
THAT we do adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY-lAWS
Moved by Councillor Habkirk
Seconded by Councillor Stewart
THAT By-Law No. 03-35 "A By-Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the October 28th, 2003 Meeting" be read a first and
second time.
- Carried.
Moved by Councillor Crevits
Seconded by Councillor Faulds
THAT By-Law No. 03-35 be read a third time and finally passed.
- Carried.
Moved by Councillor Rock
Seconded by Councillor VanBrenk
THAT we do now adjourn at 1 :51 P.M. to meet again on November 25,2003 at 9:00 AM.
- Carried.
Mark G. McDonald,
Chief Administrative Officer.
John R. Wilson,
Warden.