June 14, 2005 Minutes
3479
COUNTY COUNCIL
Tuesday, June 14, 2005
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The Elgin County Council met this day at the Administration Building, at 9:03 A.M. in
accordance with adjournment, with all members present except Councillors Warwick
(arrived 9:08 A.M.) and Wilson.
Warden Mcintyre in the Chair.
Moved by Councillor Acre
Seconded by Councillor Baldwin
THAT the minutes from the meeting held on May 17, 2005 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None.
DELEGATIONS
Mr. Steve Beatty, Ministry of Community Safety and Correctional Services, attended at 9:04
A.M. to present a letter from Minister Kwinter, recognizing the County's achievement of the
Essential Level Emergency Management Program. Mr. Beatty reminded Councillors that
municipalities must achieve two more levels, Enhanced and Comprehensive, and that the
timeline may change to 2007 for completion of a combined program. Warden Mcintyre
thanked the delegation for the presentation and Mr. Beatty left at 9:11 A.M.
Moved by Councillor Hofhuis
Seconded by Councillor Rock
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Bud!le1C()mparison to April 30. 2005 - Director of Financial Services
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Moved by Councillor Rock
Seconded by Councillor Baldwin
THAT the report "Budget Comparison to April 30, 2005" dated May 19, 2005, from the
Director of Financial Services be received and filed.
- Carried.
Health Privacy Policv - Manaaer of Archives
The County Archivist introduced Stephen Francom, the contract Assistant Archivist, and
distributed Visual Heritage Project DVD's.
Moved by Councillor Hofhuis
Seconded by Councillor Acre
THAT the attached Health Information Privacy Policy be adopted for use by the County's
long-term care facilities and provision of ambulance services in response to the Personal
Health Information Protection Act (S.O. 2004); and,
THAT the Manager of Archives be designated as Privacy Officer under the terms of this
policy.
- Carried.
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June 14, 2005
Bereavement Acknowledaement Policies - Deputv Clerk
Moved by Councillor Rock
Seconded by Councillor Vowel
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THAT the revised Human Resources Policy 9.80.1 "Bereavement Acknowledgement" be
adopted as presented; and,
THAT the County Council Policy Manual section entitled "Bereavement" be amended to
include flowers or a donation up to $75.00 would be sent to recognize the passing of
Residents of the County Homes for Seniors.
- Carried.
Land Division Mandate and Purpose - Deputv Clerk
Moved by Councillor Faulds
Seconded by Councillor Baldwin
THAT the report "Land Division Mandate and Purpose" dated May 3,2005, from the Deputy
Clerk, be deferred to the next Council meeting when Councillor Wilson is in attendance.
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- Carried.
Cool Aid Program - Ambulance and Emerqencv Manaaement Co-ordinator
Moved by Councillor Faulds
Seconded by Councillor Rock
THAT a letter be sent acknowledging the contribution of the Elgin Community Care Access
Centre to the invaluable Cool Aid Program.
- Carried.
Kinq Georqe Lift Bridqe Update - Director of Enqineerinq Services
Representatives from Byrne Engineering were in attendance to answer questions from
Council. The Director of Engineering Services noted the completion date was extended to
accommodate unforeseen repairs that caused cost overruns. Councillors were very
concerned with the tremendous cost overruns and the reasons for unforeseen repairs. The
Chief Administrative Officer suggested the report be referred to the In-Camera portion of
the meeting for further discussion.
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Moved by Councillor Faulds
Seconded by Councillor Acre
THAT the report "King George Lift Bridge Update" dated May 31, 2005, from the Director of
Engineering Services, be referred to the In-Camera portion of the meeting.
- Carried.
Council took a break at 9:55 A.M. and reconvened at 10:07 A.M.
DELEGATION
Mr. Andre Martineau, General Manager, and Mr. Wayne McCracken, Manager of Electrical
Engineering, from Byrne Engineering, spoke to Council on unforeseen repairs necessary
for the King George Lift Bridge. The firm has offered a credit for some costs and is
discussing overruns with the Director of Engineering Services.
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The Warden thanked the gentlemen for the information and the delegation left at 10:26
A.M.
3481
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June 14, 2005
ParkinQ on Warren Street in the Villaae of Port Stanlev - Director of EnaineerinQ
Services
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Councillor Hofhuis noted concerns have been raised regarding the necessity for "No
Parking" restrictions on the entire length of Warren Street as only two sections were
identified as problem areas. Staff from the Municipality of Central Elgin will meet with
County staff on site to determine the exact areas for signage.
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT sign age be installed to indicate "no parking" on Warren Street in the vicinity of
Sunset Drive in the Village of Port Stanley, Municipality of Central Elgin, to eliminate
parking in the area hindering visibility at the intersection and at the railway crossing; and,
THAT staff will determine the exact locations for the no parking areas in consultation with
the Municipality of Central Elgin prior to installation of appropriate signage.
- Carried.
Salt Manaaement Plan - Construction Technoloaist
The Construction Technologist handed out copies of the above-noted plan to Council
members.
Moved by Councillor Rock
Seconded by Councillor Faulds
THAT the Salt Management Plan, in accordance with the Code of Practice for the
Environmental Management of Road Salts published April 3, 2005, be endorsed.
- Carried.
Wastewater Treatment Plant. Elain Manor - Director of EnaineerinQ Services
Moved by Councillor Rock
Seconded by Councillor Vowel
THAT the tender for the new Wastewater Treatment Plant for Elgin Manor be awarded to
the second lowest bidder, Aveiro Construction Limited, at the quoted price of
$1,113,524.39, inclusive of all taxes; and,
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THAT the Warden and the Chief Administrative Officer be directed and authorized to sign
the contract with Aveiro Construction Limited.
- Carried.
Custodial Contract for Administration BuildinQ - Director of EnQineerinQ Services
Moved by Councillor Baldwin
Seconded by Councillor Faulds
THAT J & A Building Services Limited be awarded the contract to provide labour,
equipment and products necessary for the custodial maintenance service at the County
Administration Building at their quoted price of $213,823.44 for a three year term ending
September 30, 2008.
- Carried.
(' Palliative Care Team Accomplishments - Director of Senior Services. Terrace LodQe
The Director of Senior Services for Terrace Lodge noted that cookbooks have been
compiled by Terrace Lodge staff and are available for purchase at $10 per book with the
proceeds returned to the Palliative Care Committee.
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June 14, 2005
Moved by Councillor Baldwin
Seconded by Councillor Vowel
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THAT the report "Palliative Care Team Accomplishments" dated May 31,2005, from the
Director of Senior Services at Terrace Lodge, be received and filed.
- Carried.
CORRESPONDENCE FOR CONSIDERATION
1. Bettyanne Cobean, Clerk-Treasurer, County of Bruce, with a resolution calling on the
Provincial Government to allocate the full funding pledge of $367 Million in 2005-2006,
to address the shortfall and support appropriate levels of care to residents of long-term
care facilities.
2. Carolyn Downs, City Clerk, City of Kingston with resolutions: 1) supporting the
Federation of Canadian Municipalities motion calling on the Federal, Provincial and
Local Governments to develop a comprehensive National Oral Health Strategy; 2)
supporting the request by the Council of Lennox & Addington that the Province of
Ontario develop a fair and consistent dental care program to be targeted at lower-
wage working Ontarians.
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3.
P.M. Madill, Regional Clerk, Regional Municipality of Durham, with a resolution
requesting the Province of Ontario incorporate the Slow Moving Farm Vehicle Signage
as a Provincial standard.
4. Lorna Ruder, Executive Assistant, Association of Municipalities of Ontario, requesting
nominations for the 2005-2006 AMO Board of Directors.
5. Duncan McPhail, Chairman, Land Division Committee, requesting reconsideration of
the Land Division Committee stipend.
The following recommendation was adopted respecting Correspondence Item #1 :
Moved by Councillor Acre
Seconded by Councillor Hofhuis
THAT the Corporation of the County of Elgin supports the resolution from the County of
Bruce calling on the Provincial Government to allocate the full funding pledge of $367
Million in 2005-2006, to address the shortfall and support appropriate levels of care to
residents of long-term care facilities.
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- Carried.
The following recommendation was adopted respecting Correspondence Item 2:
Moved by Councillor Warwick
Seconded by Councillor Baldwin
THAT the Corporation of the County of Elgin supports the City of Kingston's resolution of
support for the Federation of Canadian Municipalities' motion calling on the Federal,
Provincial and Local Governments to develop a comprehensive National Oral Health
Strategy; and,
THAT the Corporation of the County of Elgin supports the City of Kingston's resolution of
support for the Council of Lennox & Addington requesting that the Province of Ontario
develop a fair and consistent dental care program to be targeted at lower-wage working
Ontarians.
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- Carried.
The following recommendation was adopted respecting Correspondence Item #3:
County Council
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June 14, 2005
Moved by Councillor Warwick
Seconded by Councillor Faulds
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THAT Correspondence Item #3 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #4:
Moved by Councillor Hofhuis
Seconded by Councillor Rock
THAT Correspondence Item #4 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #5:
Moved by Councillor Rock
Seconded by Councillor Warwick
THAT the request from the County of Elgin Land Division Committee for reconsideration of
the Committee's stipend be granted.
- Carried.
Moved by Councillor Rock
Seconded by Councillor Warwick
THAT the request from the Elgin County Land Division Committee to increase the
Committee's stipend to an honorarium of $3,000 per annum, plus the current investigation
fees and travel allowance, be granted; and,
THAT the necessary By-Law be prepared with an effective date of July 1,2005.
- Carried.
CORRESPONDENCE FOR INFORMATION
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1. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, with a resolution
requesting the County to commence the Sunset Drive/Road reconstruction project as
soon as possible.
2. Peter Dutchak, Manager of Road Infrastructure, with a letter responding to "Items for
Information Correspondence Item #1 ", concerning the Sunset Drive/Road
reconstruction project.
3 Hon. Dr. Marie Bountrogianni, Minister of Citizenship and Immigration, advising that
Bill 118, the Accessibility for Ontarians with Disabilities Act, 2005, passed third
reading.
4. Federation of Canadian Municipalities, Members' Advisory, "Time to Stay Focused on
Passing the Budge!".
5. Cynthia St. John, Chief Administrative Officer, Elgin-St. Thomas Health Unit, with the
Elgin-St. Thomas Health Unit Financial Statements for the year ending December 31,
2004 and the Auditors' Report to the Board of Health.
6 News Release from the Ministry of Public Infrastructure Renewal announcing a new
(\ Five-Year Public Infrastructure Investment Plan.
7. Hon. Dalton McGuinty, Premier of Ontario, acknowledging Council's resolution
regarding support for the grain and oilseed farmers.
County Council
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June 14, 2005
3484
8. Hon. George Smitherman, Minister of Health and Long-Term Care, acknowledging
Council's resolution regarding the funding shortfall to the Municipalities of Ontario for
the provision of Land Ambulance services.
(' 9. Chris Tasker, P. Eng., Source Protection Project Manager, Upper Thames River
Conservation Authority, regarding the development of watershed based source water
protection plans.
10. Registration Forms for the 2005 AMO Annual Conference August 14-17, Westin
Harbour Castle, Toronto.
11. AMO News Release, "OMERS Devolution Bill Will Mean Higher Costs for
Municipalities and Municipal Employees".
12. Norfolk County, News Release June 2,2005, "Ontario Mayors Join Forces for
Agriculture's Future".
Moved by Councillor Hofhuis
Seconded by Councillor Rock
THAT Correspondence Items #1-12 be received and filed.
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- Carried.
Concerning Correspondence Item #11, Human Resources staff was directed to investigate
and report to Council on the impact of the proposed legislation regarding OMERS
devolution and to invite a representative to speak to the implications at a future Council
meeting.
OTHER BUSINESS
Statementsllnauiries bv Members
The Deputy Clerk noted that Elgin Community Futures Development Corporation is hosting
a Familiarization Tour in East Elgin, in conjunction with the area Mayors, on June 23, 2005.
A dinner is being held on the evening of June 22, 2005 at the Stoneridge Inn beginning at
6:00 P.M. Councillors will confirm attendance with staff by the end of the day.
Notice of Motion - None.
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Matters of Urgency - None.
Council took a break at 11 :30 A.M. and reconvened at 11 :40 A.M.
The County Tree Commissioner attended at 11 :40 A.M. and left at 11:48 A.M.
Moved by Councillor Baldwin
Seconded by Councillor Faulds
THAT we do now proceed In-Camera to discuss legal matters.
- Carried.
Staff was excused at 12:35 P.M. exceptfor the Director of Human Resources and the Chief
Administrative Officer.
Moved by Councillor Vowel
Seconded by Councillor Faulds
(--', THAT we do now rise and report.
- Carried.
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June 14, 2005
Moved by Councillor Baldwin
Seconded by Councillor Acre
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THAT the property owner of Lot Z, Conc. 2, Municipality of West Elgin, who cleared 0.425
hectares of woodlands to create additional farmland without prior submission and approval
of a Minor Exception Application, pay a fine of $500.00 as outlined in the Elgin County Tree
By-Law Investigation and Enforcement Protocols; and,
THAT the property owner replant 750 trees on the said property or donate the equivalent
number of trees in accordance with the Elgin County's "No Net Loss Policy" to be replanted
within Elgin County to replace those that were destroyed for the squaring of the agricultural
field; and further,
THAT, a letter be sent to the contractor who cleared the woodlands outlining the Elgin
County By-Law relating to land clearing stating that authorization from the County is
required prior to any land clearing.
- Carried.
Moved by Councillor Vowel
Seconded by Councillor Acre
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THAT the solicitor for the County of Elgin settle the legal matter discussed in the report by
Engineering Services dated May 18, 2005; and also,
THAT the funds over and above the budgeted amount for said settlement be allocated from
contract efficiencies.
- Carried.
Moved by Councillor Faulds
Seconded by Councillor Warwick
THAT staff be directed to pay the invoices for the work related to repairing and
commissioning the King George Lift Bridge, less the holdback, utilizing the Bridge Reserve
as required, and request that the Consulting Engineer present a full accounting and
explanation of project costs for Council's consideration.
- Carried.
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Moved by Councillor Acre
Seconded by Councillor Warwick
THAT we do adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY-LAWS
Moved by Councillor Faulds
Seconded by Councillor Hofhuis
THAT By-Law No. 05-18 "A By-Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 14, 2005 Meeting" be read a first and second
time.
- Carried.
Moved by Councillor Vowel
n Seconded by Councillor Rock
THAT By-Law No. 05-18 be read a third time and finally passed.
- Carried.
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June 14, 2005
Moved by Councillor Faulds
Seconded by Councillor Rock
r~, THAT we do now adjourn at 1 :18 P.M. to meet again at 9:00 A.M. on June 28, 2005.
- Carried.
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James Mcintyre,
Warden.
9. McDQ..-,~,
Chief Administrative Officer.
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