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November 22, 2005 Minutes COUNTY COUNCIL 3~. ,11.'l ',.:)4'1 Tuesday, November 22, 2005 (\ I, i The Elgin County Council met this day at the Administration Building, at 9:00 A.M. in accordance with adjournment, with all members present. Warden Mcintyre in the Chair. Moved by Councillor Acre Seconded by Councillor Baldwin THAT the minutes for the meeting held on November 8,2005 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None. PRESENTATIONS r'~ I \ Warden Mcintyre presented Certificates and Recognition Awards for Long Service to the following employees and thanked them for their dedication: ADMINISTRATIVE SERVICES Susan Galloway 20 years (part-time) HOMES Ruth VanBree Gloria Cowell Linda Kingston Wendy Liebregts Laurie Nesbitt Amber Siple Arthur Skinner Linda Taylor Diane Kuranyi 30 years (full-time) 25 years (full-time) 20 years (full-time) 15 years (part-time) 15 years (full-time) 15 years (full-time) 15 years (part-time) 15 years (full-time) 10 years (full-time) (~ LIBRARY SERVICES Colleen Devos 15 years (part-time) DELEGATION: Community Transition Program Land Division Bobier Villa Bobier Villa Elgin Manor Elgin Manor Bobier Villa Elgin Manor Elgin Manor Elgin Manor Bobier Villa Springfield Branch Ms. Anne Kenny, Program Officer, and John Klunder, Regional Co-Ordinator, Community Transition Program, attended at 9:10 A.M. to provide information on this new initiative. The Program is part of an initiative of the Province to assist the movement of tobacco growers and communities to an alternative economic base. Ms. Kenny explained the application process and noted that staff is available to assist applicants. The Program would be completed once the funding of $15M has been allocated to successful applicants, most likely within two years. The Warden thanked the delegation for attending and the representatives left at 9:36 AM. Moved by Councillor Wilson Seconded by Councillor Faulds (' THAT the information package presented by Ms. Anne Kenny and Mr. John Klunder . regarding the Community Transition Program be received and filed. - Carried. 3545 County Council 2 November 22,2005 Moved by Councillor Vowel Seconded by Councillor Acre (, THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Year End Report for 2005 - Tree CommissionerlWeed Inspector The Tree Commissioner/Weed Inspector provided an update on the Emerald Ash Borer found in Dutton/Dunwich and noted a public meeting scheduled by the Canadian Food Inspection Agency would be held at the Dutton/Dunwich Municipal Office in December. A public meeting has been scheduled for Novernber 24 in Norfolk County and details could be provided to Council if they wished. Moved by Councillor Rock Seconded by Councillor Faulds (', THAT the report "Year End 2005" dated November 4,2005, from the Tree Commissioner/ Weed Inspector, be received and filed. - Carried. Talbot Line Petition to Complete Improvements - Director of Engineering Services Councillors noted that Talbot Line in Dutton/Dunwich requires rehabilitation. The project would be highlighted during discussions of the 5-Year Capital Plan for the 2006 budget deliberations. Moved by Councillor Rock Seconded by Councillor Vowel THAT a letter be forwarded to the Municipality of Dutton/Dunwich, in response to the petition to make major repairs to Talbot Line, indicating the County of Elgin's plans for this section of roadway. - Carried. (' Council took a break at 10:09 A.M. and reconvened at 10:22 A.M. Terrace LodQe UpQrades. 2005 Construction - Director of EnQineerina Services and Director of Senior Services, Terrace LodQe Moved by Councillor Rock Seconded by Councillor Hofhuis THAT all tenders for upgrades, 2005 construction for Terrace Lodge renovations be cancelled and re-tendered for four approved capital projects: magnetic locks, air handling units, flat roof replacements and resident security improvements; and also, THAT staff prepare a report on the short-term, mid-term and long-term capital plan for Terrace Lodge that includes a financial analysis of the County of Elgin's long-term debt. - Carried. Federal Gas Tax Contract - Director of Financial Services .~ ( Moved by Councillor Wilson Seconded by Councillor Faulds THAT the Warden and the Chief Administrative Officer be authorized to sign the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues under the New Deal for Cities and Communities; and, }, if, .. / 0~4o County Council 3 November 22, 2005 THAT the funds to be received for 2005 ($471,075) be set aside in a reserve and a report be presented to Council in the New Year outlining possible uses for those funds; and, (, THAT the necessary by-law be prepared. - Carried. Ambulance Quarterlv Report Update - Ambulance and Emerqencv Manaaement Coordinator Moved by Councillor Faulds Seconded by Councillor Hofhuis THAT the report "Ambulance Quarterly Report Update" dated November 15, 2005, from the Ambulance and Emergency Management Coordinator, be received and filed. - Carried. Joint County Erneraencv Operations Centre EducationlTrainina Session - Ambulance and Emerqencv Manaqement Coordinator n The Ambulance and Emergency Management Coordinator noted the training session would be held on February 2,2006, from 9:00 A.M.-12:30 P.M., County Administration Building, Lower Level Lunchroom. The Fire Chief from Peterborough would be attending and speaking to emergency response issues that occurred during the flood this year in Peterborough. Council requested that a tour of the new Ambulance Dispatch Centre in Hyde Park be arranged for the second Tuesday in January 2006 and that staff make the arrangements. Moved by Councillor Acre Seconded by Councillor Rock THAT the memorandum "Joint County Emergency Operations Centre Education/Training Session" dated November 14, 2005, from the Ambulance and Emergency Management Coordinator, be received and filed. - Carried. (~\ Final Report Ambulance Base Buildina Committee - Ambulance and Emeraencv Manaqement Coordinator Moved by Councillor Rock Seconded by Councillor Hofhuis THAT the "Final Report Ambulance Base Building Committee" dated November 15,2005, from the Ambulance and Emergency Management Coordinator, be received and filed. - Carried. The Ambulance and Emergency Management Coordinator reminded Council of the Media Training Session at the OPP Headquarters in London, on November 30, 2005, beginning at 9:30 A.M. Budqet Comparison to September 30. 2005 - Director of Financial Services Moved by Councillor Hofhuis Seconded by Councillor Baldwin (" THAT the report "Budget Comparison to September 30,2005" dated November 8,2005, from the Director of Financial Services, be received and filed. - Carried. 3547 County Council 4 November 22, 2005 Capital Proiects Budqet as at November 1. 2005 - Financial Analvst. Director of Financial Services. Director of Enqineerinq Seryices l" Moved by Councillor Vowel Seconded by Councillor Rock THAT the report "Capital Projects Budget as at November 1 , 2005" dated November 15, 2005, from the Financial Analyst, be received and filed. - Carried. Follow Up Compliance Review - Director of Senior Services. Elqin Manor Moved by Councillor Wilson Seconded by Councillor Acre THAT the report "Follow Up Compliance Review" dated November 16, 2005, from the Director of Senior Services, Elgin Manor, be received and filed. - Carried. (, \ 'I Correspondence for Consideration Items for Consideration 1. Township of Terrace Bay, with a resolution requesting the Minister of Community Safety and Correctional Services to ensure front line workers and the public are informed of outbreaks of an influenza pandemic and to identify and implement a system for provision of critical medical supplies, purchasing, storage and distribution. 2. Township of Chisholm, with a resolution petitioning the Minister of Natural Resources to immediately reinstate the spring bear hunt. 3. Dean lorfida, City Clerk, City of Niagara Falls, with a resolution of support for the Canadian Independent Petroleum Marketers Association's idea of asking the Federal Government to intervene in the wholesale gasoline sector to restore the free market system of competition. 4. Brenda J. Hamilton, Township Clerk, Loyalist Township, with a resolution requesting the Ministry of Agriculture Food and Rural Affairs to include fishers as predators for which claims of injured or killed livestock can be reimbursed. 1'--" 5. Debbie Zimmerman, Chair, MPAC Board of Directors, with information on mailing of the 2005 Assessment Notices to Ontario property owners and reminding Council that a presentation or public meeting can be arranged through the County's local MPAC Municipal Representative. 6. Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit, with information on the County of Elgin's contribution to the 2006 Health Unit budget. The following recommendation was adopted respecting Correspondence Item #1 : Moved by Councillor Baldwin Seconded by Councillor Hofhuis THAT Correspondence item #1 be received and filed. - Carried. (~ The following recommendation was adopted respecting Correspondence Item #2: 3848 County Council 5 November 22,2005 Moved by Councillor Rock Seconded by Councillor Wilson (' THAT the Corporation of the County of Elgin supports the resolution from the Township of . Chisholm petitioning the Minister of Natural Resources to immediately reinstate the spring bear hunt. - Carried. The following recommendation was adopted respecting Correspondence Item #3: Moved by Councillor Warwick Seconded by Councillor Rock THAT the Corporation of the County of Elgin supports the resolution from the City of Niagara Falls supporting the Canadian Independent Petroleum Marketers Association's idea of asking the Federal Government to intervene in the wholesale gasoline sector to restore the free market system of competition. - Carried. (\ The following recommendation was adopted respecting Correspondence Item #4: Moved by Councillor Baldwin Seconded by Councillor Rock THAT the Corporation of the County of Elgin supports the resolution from Loyalist Township requesting the Ministry of Agriculture Food and Rural Affairs to include fishers as predators for which claims of injured or killed livestock can be reimbursed. - Carried. The following recommendation was adopted respecting Correspondence Item #5: Moved by Councillor Wilson Seconded by Councillor Vowel THAT a representative of MPAC be invited to a future Council meeting to answer questions concerning the current property assessment process. I' , - Carried. The following recommendation was adopted respecting Correspondence Item #6: Moved by Councillor Baldwin Seconded by Councillor Wilson THAT Correspondence Item #6 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Joan C. Andrew, Secretary General to the Order of Ontario, with nomination forms for the 2005 Order of Ontario. 2. Cathy Bishop, Director of Library Services, with a Press Release "County Museum Meeting Sets Positive Tone". 0, 3. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to: 1) Honourable John Gerretsen, Minister of Municipal Affairs and Housing, concerning Private Members' Bill 123, Transparency in Public Matters Act; 2) Honourable Monte Kwinter, Minister of Community Safety and Correctional Services, concerning the Community Emergency Response Volunteers program. 3549 County Council 6 November 22, 2005 ('"' , .1 4. Hon. Monte Kwinter, Minister of Community Safety and Correctional Services, acknowledging Council's support of the Town of Tecumseh's resolution regarding Community Emergency Response Volunteers (CERV) program. 5. ROMNOGRA Conference, February 19-22,2006, accommodation and Conference Registration information. 6. Thames Valley District School Board, advising of a special meeting to be held on Tuesday, November 29, 2005 at 7:00 p.m., to receive the Accommodation Report from C.N. Watson. The following recommendation was adopted respecting Correspondence Item #1 : Moved by Councillor Rock Seconded by Councillor Wilson THAT the Council for the Corporation of the County of Elgin nominate Mr. Ken Verrell for consideration of The Order of Ontario for his volunteer work and tireless dedication to the County community and its citizens. - Carried Unanimously. ['i The following recommendation was adopted respecting Correspondence Items #2-6: Moved by Councillor Baldwin Seconded by Councillor Faulds THAT Correspondence Items #2-6 be received and filed. - Carried. OTHER BUSINESS Statements/lnauiries bv Members - None. Notice of Motion - None. Matters of Urgency - None. (\ Council took a break at 11 :14 A.M. and reconvened at 11 :24 A.M. PRESENTATION Mr. Mac Gilpin and Mr. Randy Denning attended at 11 :30 A.M. at the invitation of Council. Warden Mcintyre thanked the many persons who had contributed towards the administration and efforts involved in building the County's Ambulance Stations. Warden Mcintyre invited Councillors Rock and Wilson to assist him in presenting a plaque to the two gentlemen in recognition of their outstanding contributions to the County's Ambulance Stations and Service and of waiving their administration fee of $25,000. Mr. Gilpin and Mr. Denning thanked Council for the presentation and commented on the good working relationship with the County, its staff, and the Contractor. Warden Mcintyre invited the gentlemen to lunch with Council. DELEGATION Mr. Duncan McPhail, Chair, Elgin County Land Division Committee, attended at 11 :37 A.M., to present the Annual Report on activities of the Committee. The full Committee was expected to attend and had been invited to stay for lunch by Warden Mcintyre, however (' the members sent regrets as they were unable to attend. Mr. McPhail commented on the process followed by the Committee when considering Consent Applications and the impact the Provincial Policy Statement has on Consent Decisions. Councillors thanked Mr. McPhail for attending and extended appreciation to all Members for their efforts on behalf of Council. 3."'..5.'0'. ), County Council 7 November 22, 2005 Moved by Councillor Wilson Seconded by Councillor Acre r THAT the annual report of activities of the Elgin County Land Division Committee from the Committee Chairman be received and filed. - Carried. Council recessed for lunch at 11 :53 A.M. and reconvened at 12:37 P.M. Moved by Councillor Acre Seconded by Councillor Faulds THAT we do now proceed In-Camera to discuss issues pertaining to identifiable individuals and leasing matters. - Carried. The Deputy Clerk was excused at 1 :24 P.M. and returned to Council Chambers at 2:12 P.M. ('\ \ Moved by Councillor Faulds Seconded by Councillor Hofhuis THAT we do now rise and report. - Carried. Moved by Councillor Wilson Seconded by Councillor Acre THAT the contract renewal with Kettle Creek Conservation Authority to provide Tree Commissioner/Weed Inspector services to the County of Elgin be proposed for the amount of $29,846 beginning May 1, 2006, plus supply and maintenance of a vehicle; and, THAT the contract amount beginning May 1, 2007 be proposed at $32,915 plus an adjustment by the previous year's Cost of Living allowance, and supply and maintenance of a vehicle; and, n THAT, for subsequent years, the contract be increased automatically each year by the previous year's Cost of Living allowance; and, THAT all other terms in the contract remain in effect. - Carried. Moved by Councillor Baldwin Seconded by Councillor Faulds THAT the Library Lease with the Port Stanley Festival Theatre be rolled over at the current rates beginning January 1, 2006 for a five-year term; and, THAT the County would provide an undertaking that lease rates will be examined for all Libraries prior to the end of 2006 using a qualified appraiser; and, THAT the lease renewal rate may be opened prior to the end of 2006 to discuss adjustment mid-term pending the outcome of this examination. [' - Carried. County Council 3551 8 November 22, 2005 Moved by Councillor Acre Seconded by Councillor Warwick 1', THAT the Council of the Corporation of the County of Elgin agree to extend the Contract position of Tourism Co-Ordinator for a further two years and confirm Council's commitment of $36,000 per year providing the City of St. Thomas concurs; and THAT any other resolution contrary to this one be and is hereby rescinded. - Carried. Moved by Councillor Faulds Seconded by Councillor Hofhuis THAT we do adopt the recommendations of the Committee of the Whole Council. - Carried. BY-LAWS Moved by Councillor Faulds n Seconded by Councillor Acre THAT By-Law No. 05-40 "Being a By-Law to Authorize the County of Elgin to Enter into an Agreement with the Association of Municipalities of Ontario Respecting the Transfer of Federal Gas Tax Revenues under the New Deal for Cities and Communities" be read a first and second time. - Carried. Moved by Councillor Hofhuis Seconded by Councillor Baldwin THAT By-Law No. 05-40 be read a third time and finally passed. - Carried. Moved by Councillor Baldwin Seconded by Councillor Acre (' THAT By-Law No. 05-41 "Being a By-Law to Authorize the Submission of a Restructuring Proposal and Report to the Minister of Municipal Affairs and Housing" be read a first and second time. - Carried. Moved by Councillor Warwick Seconded by Councillor Faulds THAT By-Law No. 05-41 be read a third time and finally passed. - Carried. Moved by Councillor Rock Seconded by Councillor Hofhuis THAT By-Law No. 05-42 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 22nd, 2005 Meeting" be read a first and second time. I' - Carried. (' (" .3 .55 2: County Council 9 November 22, 2005 Moved by Councillor Wilson Seconded by Councillor Acre THAT By-Law No. 05-42 be read a third time and finally passed. - Carried. Warden Mcintyre expressed his appreciation to Council and Senior Staff for the assistance and teamwork during his term as Warden. Moved by Councillor Acre Seconded by Councillor Hofhuis THAT we do now adjourn at 2:21 P.M. to meet again on December 13,2005 at 7:00 P.M. - Carried. ~, , - -~ ------- Paul Baldwin, Warden. (' (\