October 25, 2005 Minutes
COUNTY COUNCIL
Tuesday, October 25, 2005
The Elgin County Council met this day at the Administration Building, at 9:02 A.M. in
accordance with adjournment, with all members present except Councillor Warwick (arrived
9:04 A.M.).
Warden Mcintyre in the Chair.
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT the minutes for the meeting held on September 27,2005 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None.
DELEGA TION
Ms. Kate Demare, Program Manager, and Ms. Elizabeth Sebestyen, Housing Administrator,
St. Thomas-Elgin Ontario Works, attended at 9:02 A.M. to present the 2005 Third Quarter
Report. A massive "Best Start" childcare initiative to be provided in schools has been
mandated by the Province and will be fully funded by Provincial and Federal Governments.
Due to increased workload to manage this program, a childcare supervisor would be hired.
The Warden thanked the delegation for attending and the representatives left at 9:28 a.m.
Moved by Councillor Acre
Seconded by Councillor Faulds
THAT the St. Thomas-Elgin Ontario Works 2005 Third Quarter Report, presented by the
Program Manager and the Housing Administrator, St. Thomas-Elgin Ontario Works, be
received and filed.
- Carried.
Moved by Councillor Wilson
Seconded by Councillor Baldwin
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Putnam Road. Avon Drive Intersection - Director of Enaineerina Services
Mrs. Tammy Proctor, representing residents of Avon, addressed Council at 9:33 A.M., to
present a report on Traffic Speed Control Measures for Avon, which contained twelve
recommendations for consideration by Council. Council consensus was that the Director of
Engineering Services arrange a meeting with all municipalities that have jurisdiction over
the issues raised and report back. Warden Mcintyre thanked the delegation for the
presentation and the representatives left at 9:55 A.M.
Moved by Councillor Wilson
Seconded by Councillor Baldwin
THAT the report entitled "Putnam Road/Avon Drive Intersection" dated September 27,2005
from the Director of Engineering Services, be forwarded to the Community Association in
Avon and Mr. Paul and Mrs. Lisa Musclow; and,
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October 25, 2005
THAT this report also be forwarded to the Ontario Provincial Police; and,
THAT staff review the practice of installing "playground ahead" signs on Elgin County
Roads and report to County Council; and,
THAT the obstructions be removed as practicable and as possible to improve the sight
distance at the northeast and southwest quadrants; and,
THAT the Director of Engineering Services convene a meeting of the affected
municipalities to help co-ordinate a response to resident concerns.
- Carried.
St. Thomas-Elain Tourist Association - Councillor Hofhuis
Councillor Hofhuis highlighted items in the report and noted the efforts of the Tourism
Director. She further noted that the "Incredible Elgin" tourism brochure supply has run out
and the Association would be looking for sponsors for an updated version.
Moved by Councillor Rock
Seconded by Councillor Vowel
THAT the annual report on activities of the St. Thomas-Elgin Tourist Association be
received and filed.
- Carried.
Elain County Pioneer Museum - Councillor Warwick
Councillor Warwick highlighted items in the report and responded to questions from
Cou nci I.
Moved by Councillor Warwick
Seconded by Councillor Rock
THAT the annual report on activities of the Elgin County Pioneer Museum be received and
filed.
- Carried.
Donations Received bv the County as at SeDtember 30. 2005 - Financial Analvst and
Director of Financial Services
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT the report "Donations Received by the County as at September 30,2005" dated
October 3, 2005, presented by the Financial Analyst, be received and filed.
- Carried.
Council took a break at 10:05 A.M. and reconvened at 10:21 A.M.
Recovery of Collection Aaencv Costs - Director of Financial Services (Dresented in
the Director's absence bv the Chief Administrative Officer)
Moved by Councillor Wilson
Seconded by Councillor Rock
THAT an application be made to the Ministry of the Attorney General to add the collection
agency fees to the amount owing by the defendant in relation to defaulted POA fines.
- Carried Unanimously.
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October 25, 2005
Underoround Fuel Lines. Whites Station - Director of Enoineerino Services
Moved by Councillor Warwick
Seconded by Councillor Rock
THAT Middlesex Supply and Maintenance Limited be awarded the contract to remove,
dispose and replace underground fuel lines at Whites Station at their quoted price of
$15,515.00 (inclusive of taxes); and,
THAT the Municipality of Central Elgin provide all equipment, labour and materials for the
excavating, backfilling and restoration of the trench at the County expense; and also,
THAT the funds for this project be allocated from the Whites Station Facilities Capital
Budget.
- Carried.
Maodala Road. Chevron Warnino Sions - Director of Enoineerino Services
Warden Mcintyre requested the report be deferred pending additional information to come
from the Township of Southwold.
Moved by Councillor Baldwin
Seconded by Councillor Rock
THAT the report "Magdala Road - Chevron Warning Signs" dated September 28,2005,
from the Director of Engineering Services, be deferred to a future Council meeting.
- Carried.
Railwav Crossino Decommissionino CN - Director of Enoineerino Services
Moved by Councillor Wilson
Seconded by Councillor Rock
THAT a meeting between Mr. Hunter Harrison of Canadian National Railway, Transport
Canada and members of Elgin County Council (Warden and Mayors and Deputy Mayors of
Central Elgin and Malahide) be requested, to discuss the restoration of all railway crossings
within Elgin County.
- Carried.
Culloden Road. Railwav Section House at Corinth - Director of Enoineerino Services
Moved by Councillor Hofhuis
Seconded by Councillor Baldwin
THAT if the Municipality of Bayham supports the transfer of land from the County of Elgin to
the Municipality of Bayham, then the County of Elgin will:
- declare a portion of the lands on the southeast corner of Culloden Road and Best
Line as surplus to its requirements,
- complete an appraisal on the property,
notify the public of the surplus property,
- transfer the jurisdiction of the railway crossing on Best Line (abutting the surplus
property) to the Municipality of Bayham; and,
THAT the Municipality of Bayham assume all costs to transfer the property from the County
of Elgin to the Municipality of Bayham.
- Carried.
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October 25, 2005
2005 AORS Provincial Safety Truck Roadeo - Manaoer of Road Infrastructure
Moved by Councillor Faulds
Seconded by Councillor Wilson
THAT the report "2005 AORS Provincial Safety Truck Roadeo" dated October 4,2995,
from the Manager of Road Infrastructure, be received and filed
- Carried.
Stream Gauoe at Silver Creek Culvert. Nova Scotia Line - Manaoer of Road
I nfrastructu re
Moved by Councillor Hofhuis
Seconded by Councillor Faulds
THAT the Warden and the Chief Administrative Officer be authorized to sign an agreement
to permit Environment Canada to erect a stream gauge and shelter on Nova Scotia Line at
the Silver Creek Crossing; and,
THAT the County Solicitor approve the agreement before it is executed.
- Carried.
Lower-Tier Partnershios. Miscellaneous Caoital Proiects - Manaoer of Road
I nfrastructu re
Moved by Councillor Wilson
Seconded by Councillor Vowel
THAT County Council consider increasing the Miscellaneous Capital Projects account from
$50,000 to $100,000 annually during 2006 budget deliberations; and,
THAT the County Procurement Policy be amended to include the following: The County of
Elgin may acquire goods for services for road maintenance projects, without the solicitation
of bids, from the lower-tier municipalities within Elgin County, as an extension of the
existing Road Maintenance Agreements, and when it is deemed to be in the best interest of
the Corporation.
- Carried Unanimously.
Hot Water Tank - Director of Senior Services/Manaoer Resident Care - Bobier Villa.
Manaoer of Coroorate Facilities and Purchasino Co-Ordinator
Moved by Councillor Faulds
Seconded by Councillor Rock
THAT the report entitled "Hot Water Tank, Bobier Villa" dated October 7,2005, from the
Director of Senior Service/Manager of Resident Care - Bobier Villa, be received and filed.
- Carried.
Reimbursement Rates - Chief Administrative Officer
Moved by Councillor Rock
Seconded by Councillor Baldwin
THAT the kilometric rate to be used for reimbursement of costs associated with the use of
privately owned vehicles to conduct County business be amended effective January 1 , 2006
and adjusted annually each December (for implementation each January thereafter)
according to the reimbursement rates established by the Treasury Board of Canada
Secretariat.
- Carried
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October 25, 2005
Librarv Services and Enoineerino Services Leased Vehicles - Director of Librarv
Services. Director of Enaineerina Services and Purchasina Co-Ordinator
Moved by Councillor Hofhuis
Seconded by Councillor Rock
THAT a 2006 GMC Savana Cargo Van be leased from Disbrowe effective December 17,
2005 for a 36 month term paying $601.38 per month ($21,649.68 three year term) for
Library Services, with the understanding that the lease rates are subject to change before
delivery of the vehicle, and funds to be allocated from the Library Services Budget; and,
THAT a 2006 Ford F150 XL T Crew Cab Pick Up Truck be leased from St. Thomas Ford
Lincoln for the submitted up-front one lease payment price of $16,435.25 inclusive of all
taxes and fees, with the understanding that the lease rates are subject to change before
delivery of the vehicle, and funds to be allocated from Capital Vehicle Replacement Fund.
- Carried.
MOH Cost Share for Ambulance Mobile Comouters - Ambulance and Emeraencv
Manaoement Co-Ordinator
Councillors noted map books may still need to be provided in the event of equipment
failure.
Moved by Councillor Faulds
Seconded by Councillor Rock
THAT the Corporation of the County of Elgin participate in the cost sharing opportunity with
the Ministry of Health and Long-Term Care for the implementation of Mobile Locator
Computers in ambulance vehicles and that the County portion of funds be paid from Capital
- Ambulance Equipment.
- Carried.
Corresoondence for Consideration:
1. AMO Member Communication ALERT: "Private Member's Bill Could Impose New
Prescriptive Rules on Municipal Government Outside of the Municipal Act".
2. J.W. Tiernay, Executive Director, Ontario Good Roads Association, with "Nomination/
Consent Form" to nominate Candidates to the 2006-2007 OGRA Board of Directors.
3. Pam Gilroy, Regional Clerk, Regional Municipality of Niagara, with a resolution
supporting cost-effective policies and programs to enhance security of the border and
facilitate the cross-border passage of people and goods; and not supporting the
requirement of a passport or another document until that document is easily
accessible and affordable by all citizens.
4. Laura Moy, Clerk, Town of Tecumseh, and Nancy Wright-Laking, City Clerk, City of
Peterborough, with a resolution requesting that the Ministry of Community Safety and
Correctional Services re-affirm their support of the Community Emergency Response
Volunteers (CERV) Funding and to reinstate the envelope funding to municipalities to
provide training and certification for residents.
5. Laura Moy, Clerk, Town of Tecumseh, with a resolution requesting the Federal
Government extend the expiration date of passports and that the cost of acquiring
passports be maintained.
6. Hon. John Gerretsen, Minister of Municipal Affairs and Housing, with information and
forms for the "Long-Standing Service Recognition of Municipal Officials".
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October 25, 2005
The following recommendation was adopted respecting Correspondence Item #1 :
Moved by Councillor Baldwin
Seconded by Councillor Warwick
WHEREAS the provincial Standing Committee on Regulations and Private Bills is currently
debating Private Members Bill 123 the Transparency in Public Matters Act; and,
WHEREAS the proposed legislation includes municipal council and committees; and,
WHEREAS the proposed legislation adds requirements to notice provisions, open
meetings, minutes, forms of meetings, among other matters all of which are addressed in
the Municipal Act, which would create confusion for council, administration and the public;
and,
WHEREAS the Municipal Act is currently under review and is being informed by input from
the municipal and private sectors among others; and,
WHEREAS AMO and others have urged the Standing Committee to remove any reference
to municipal councils or council committees from this legislation and allow transparency
and accountability issues to continue to be regulated under the Municipal Act;
THEREFORE BE IT RESOLVED that Corporation of the County of Elgin urges the Ministry
of Municipal Affairs and Housing to vote against the Bill if the reference to 'municipal
councils' is not deleted in the Bill as reported by the Standing Committee; and that the Hon.
Steve Peters, M.P.P., Elgin-Middlesex-London, and all provincial members of the
legislature be advised of the lack of this council's support of the inclusion of 'municipal
councils' in Bill 123.
- Carried.
The following recommendation was adopted respecting Correspondence Item #2:
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT Correspondence Item #2 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #3:
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT Correspondence Item #3 be received and filed.
- Carried.
The following recommendation was adopted respecting Correspondence Item #4:
Moved by Councillor Hofhuis
Seconded by Councillor Vowel
THAT the Corporation of the County of Elgin supports the resolution from the Town of
Tecumseh and the City of Peterborough requesting that the Ministry of Community Safety
and Correctional Services reaffirm their support of the Community Emergency Response
Volunteers (CERV) Funding and to reinstate the envelope funding to municipalities to
provide training and certification for residents.
- Carried.
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October 25, 2005
The following recommendation was adopted respecting Correspondence Item #5:
Moved by Councillor Rock
Seconded by Councillor Faulds
THAT the Corporation of the County of Elgin supports the resolution from the Town of
Tecumseh requesting the Federal Government to extend the expiration date of passports
and that the cost of acquiring passports be maintained.
- Carried.
The following recommendation was adopted respecting Correspondence Item #6:
Moved by Councillor Rock
Seconded by Councillor Baldwin
THAT Correspondence Item #6 be received and filed.
- Carried.
Items for Information (Consent Aoenda)
1. Multi-Service Centre (MSC), The MSC Voice Newsletter, Autumn 2005.
2. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with correspondence to Hon.
David Caplan, Minister of Public Infrastructure Renewal, concerning the County's
Canada-Ontario Municipal Rural Infrastructure Fund Intake 2 program application.
3. Denis Merrall, Director, County of Middlesex Emergency Services Department,
thanking neighbouring EMS Services for their assistance to allow employees to
attend the funeral of a colleague.
4. Elgin-St. Thomas Health Unit News Release "Elgin-St. Thomas Health Unit
Discontinues the Delivery of the Part 8 Program.
Moved by Councillor Rock
Seconded by Councillor Baldwin
THAT Correspondence Items #1-4 be received and filed.
- Carried.
OTHER BUSINESS
Statements/lnauiries bv Members
Councillor Faulds reminded Councillors to prepare for their part in the Programme for the
Warden's Banquet. Councillor Warwick is unable to attend the Banquet and requested a
replacement for his duties.
Notice of Motion - None.
Matters of Uroencv - None.
Council took a break at 11 :23 A.M. and reconvened at 11 :30 A.M.
Moved by Councillor Acre
Seconded by Councillor Baldwin
THAT we do now proceed In-Camera to discuss property matters.
- Carried.
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October 25, 2005
Mr. Ken Marchant, Mr. Jerry Dowding, Mr. Murray Pink and Ms. Rebecca Canty,
representatives from the Canadian Food Inspection Agency, attended at 11 :45 A.M. and
left the Chambers at 12:42 P.M.
Moved by Councillor Baldwin
Seconded by Councillor Wilson
THAT we do now rise and report
- Carried.
Moved by Councillor Baldwin
Seconded by Councillor Acre
THAT the County of Elgin partner in a joint public meeting to be held on November 17,
2005, respecting proposed boundary adjustments, to be hosted by the Municipality of
Central Elgin and the City of St. Thomas.
- Carried.
Moved by Councillor Faulds
Seconded by Councillor Hofhuis
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign a
Lease Agreement with Tony Brooks for Room #301-2 in the County Administration Building
for a two year term, commencing November 1, 2005, at a rate of $13.00 per square foot.
- Carried.
Moved by Councillor Vowel
Seconded by Councillor Rock
THAT the confidential correspondence dated October 6,2005 from Inpartnr Inc. regarding
the Elgin Manor redevelopment be received and filed.
- Carried.
Moved by Councillor Hofhuis
Seconded by Councillor Baldwin
THAT we do now adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY-LAWS
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT By-Law No. 05-37 "A By-Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the October 25th, 2005 Meeting" be read a first and
second time.
- Carried.
Moved by Councillor Vowel
Seconded by Councillor Warwick
THAT By-Law No. 05-37 be read a third time and finally passed.
- Carried.
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October 25, 2005
Warden Mcintyre announced that a presentation would be made during lunch to Blair
Schweitzer, an employee of West Elgin who has won the AORS Safety Truck Roadeo
Competition for three consecutive years.
Moved by Councillor Acre
Seconded by Councillor Faulds
THAT we do now adjourn at 12:44 P.M. to meet again on November 8th, 2005 at 9:00 A.M.
- Carried.
Mark G. McDonald,
Chief Administrative Officer.
James Mcintyre,
Warden.