April 14, 1998 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. APRIL 14TH. 1998 at 9:00 A.M.
MORNING SESSION
PAGE #
Meeting Called to Order
Adoption of Minutes - meeting held on March 24th
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions. Presentations and Delegations
PRESENTATIONS
998
1
1 st
2nd
3rd
4th
- 9:00 A.M
"Special Ceremonial Presentation'
I
Committee Of The Whole Counci
and Staff
nto
Motion to Move
Counci
5th
Reports of
Reports of Councillors
Reports of Staff
6th
1
- Administration Building
- Warden and Council Members
- Land Division
- Agricultural
- Museum
Reserves
1998 Budgets:
Report on
2
Correspondence - see attached
Consideration
Information (Consent
Items for
Items for
Counci
i)
i)
7th
3
the Committee Of The Whole
Agenda)
n-Camera Items - see separate agenda
Motion to Rise and Report
Motion to Adopt Recommendations from
OTHER BUSINESS
Statements/Inquiries by Members
Notice of Motion
Matters of Urgency
1)
2)
3)
8th
9th
10th
11th
4
Consideration of By-Laws
ADJOURNMENT
12th
13th
5
LUNCH TO BE PROV/DED
REPORTS OF COUNCIL AND STAFF
APRIL 14TH. 1998 MEETING
REPORTS OF COUNCILLORS·
STAFF REPORTS
1. L.M. Eastbury, Payroll/Benefits Supervisor - Vacation Pay on a Bi-Weekly Basis for PT.
Non-Union
2. C.D. Watters, Manager, Engineering Services - HVAC Maintenance at Elgin Administration
Building
3. C.D. Watters, Manager, Engineering Services - Temporary Closing of County Roads
4 F.J. Boyes, Director, Homes for Seniors - Surplus Equipment and Request for Proposals for
Transportation
5 F.J. Boyes, Director, Homes for Seniors - Signing Authorities for Homes Trust Accounts
6 L. Veger, Treasurer - Partnership-Elgin County Pioneer Museum and the St. Thomas-Elgin
Tourist Association
7 L. Veger, Treasurer - Museum Statistics
~A'¡¿ ~j iê*' J
^ -
REPORT TO THE MANAGEMENT TEAM
-----.----
Louise M. Eastbury
FROM:
1998
VACATION PAY ON A BI-WEEKL Y BASIS FOR P.T. NON-UNION
1,
April
DATE:
SUBJECT:
INTRODUCTIONIBACKGROUND
was conducted by the Personnel Department regarding the
on a bi-weekly basis, for part-time non-union staff.
A recent survey
payment of vacation pay,
DISCUSSION
Two
in January.
payout
the normal
would replace
advantages were noticeable:
The bi-weekly method
immediate use of your earned income and
lump sum payment that attracts high income tax.
the
.
the elimination of the
.
in
majority of the employees are
CONCLUSION
The results of the survey indicate that the
favour of the bi-weekly payment.
RECOMMENDATIONS
That as discussed previously, the payment of vacation earnings be paid on a
bi-weekly basis, for all part-time non-union employees, effective May 1, 1998.
, Approve(I For Submission
%
'>Oi
!"
-Apr-98 ~reporrt #32
prepared LME
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
1998
SUBJECT: HVAC Maintenance at Elgin Administration Building
18
MARCH
DATE
Introduction
HV AC Maintenance expired at the end of 1997
three year contract for
The
Discussionl Conclusion
The County followed the Purchasing Policy and received bids from three companies. The
maintenance outlined below complies with the requirements of our new BoilerSmith boilers. The
maintenance is as follows; water source heat pumps, air handling units, fan coil unit, cooling
tower, humidifiers, annual fire alarm I fire inspection, condenser coil, electronic controls and
boiler maintenance.
The quotations received were for a period of 12 months. I asked he lowest tender to supply me
with a contract price for a further 4 years. The prices quoted are still lower than the next lowest
bidder.
five year period for
a
Recommendation
That we accept the lowest quotation from Johnston Controls Limited for
the prices stated below:
$9.082.00
And that the Warden and Administrator IClerk be authorized to sign the contract. The contract
will commence on April 15, 1998 and expire on April 14. 2003.
$8.817.00 and 2002
00. 2000 - $8.560.00. 2001
$8.311
1999
$8.069.00
1998
Ikab
APPROVED FOR SUBMISSION
'.
3
RESPECTFULL Y SUBMITTED
. ~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
1998 HVAC Maintenance (at 450 Sunset Drive) Quotation Results
Company Total Costs
per Year
Johnston Controls Ltd. $8,069.00
Carmichael Engineering Ltd $9,564.00
Soan Mechanical Ltd $17,200.00
,
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
SUBJECT: TEMPORARY CLOSING OF COUNTY ROADS
MARCH 24
DATE
Introduction
The Dutton and Dunwich Chamber of Commerce is seeking permission to close Currie Road
(County Road #8) for the 4th Annual Downhill Derby.
Discussionl Conclusion
and
road
res
The Municipality of DuttonlDunwich agrees to be responsible for al
equipment required to maintain a safe detour route.
The Municipality of DuttonlDunwich agrees to hold the County of Elgin harmless during
closure.
The Mun
The Mun
labour
nsurance
materials
DuttonlDunwich provide appropriate level of liability
Dutton/Dunwich has in the past held this event.
The County of Elgin policy Temporary Closing of County Roads requ
icipality of
icipality of
·
·
·
·
Recommendation
That a by-law be passed to temporarily close Currie Road (County Road #8) from Mary Street
and Shackleton Street in the geographical location of the Village of Dutton to be closed from
5:00 p.m. on Friday, July 10, 1998 to 5:00 p.m., Saturday, July 11, 1998 for the Annual Downh
Derby.
APPROVED FOR SUBMISSION
/kab
......
MARK MCDONALD
COUNTY ADMINISTRATOR/CLERK
5
.
,·,0
~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO ELGIN COUNTY COUNCIL
Homes for Senior Citizens Department
FROM:
and Request for Proposals for Transportation
April 1, 1998
Surplus Equipment
Services - Report #2
DATE:
SUBJECT:
The Homes have three buses (1985 GMC- 22 passenger; and (2) 1987 Ford -14
passenger. These buses have mileages of 190,091 and 176,885 and 177,527 km
respectively. The buses have provided wheelchair accessible service for residents and
Home Support Clients for the past 12 years, however, since the buses are scrutinized
carefully by the MTC, with two safety checks per year, it is now evident that the cost of
the repairs outweigh the repair costs to extend the life expectancy of the vehicle.
Introductio
Discussion:
Currently, we provide bus transportation for the Day Program at Terrace Lodge on
Tuesdays and Thursdays. It is imperative that transportation continue; and as well that
the residents of the Home have the opportunity to participate in trips and programs
outside of the building. At Elgin Manor, where we have utilized a bus transportation
firm recently for a shopping trip for the residents, the feedback was most positive from
the residents (i.e. bus was much more comfortable to ride in than the old bus, and the
drivers were helpful and polite). At Bobier Villa, we currently have a volunteer driver
who receives mileage for the transportation of the Day Program clients on Tuesdays.
We have included in the Program and Support budgets amounts to provide a weekly
outing for the residents.
Conclusion:
As the needs of the residents change, short trips and outings are most prevalent in the
recreation program. The capital investment of approximately $70,000.00 combined with
the ongoing maintenance of the vehicles is difficult to justify. The projected cost for a
local outing is less than $100.00. As the three vehicles are not road-worthy, it is
appropriate that we look to a method to dispose of the vehicles in a manner consistent
with County policy.
6
REPORT TO ELGIN COUNTY COUNCIL
and Request for Proposals for Transportation
"continued"
Surplus Equipment
Services - Report #2
SUBJECT:
Recommendation:
THAT the buses (3) be declared surplus equipment, and that the appropriate steps be
taken to receive "Requests for Proposals - for the purchase of the buses"; and that the
Directorf Administrator be authorized to advertise for "Request for Proposals" for the
provision of transportation services for Elgin County Homes, with revenues
generated from the sale of the buses to be directed to the operational budgets of the
Homes.
'1' ?üdu
Directorf Administrator
J.
It
Respectfully submitted: _
þF.
Mark McDonald
County AdministratorfOerk
7
Approved for submission:
REPORT TO ELGIN COUNTY COUNCIL
Homes for Senior Citizens Department
FROM:
April 1, 1998
Signing authorities for Homes Trust Accounts
Report #3
DATE:
SUBJECT:
round:
There are several bank accounts specific to the Homes including Trust Accounts and
separate trustee accounts. The signing officers for the accounts have been as follows:
Introductio
Elgin Manor, Terrace Lodge and Bobier Villa
(2) signatures of (3) positions
Director/ Administrator
Treasurer
Deputy Treasurer
Trust Accounts:
Bobier Villa (specific resident)
Both signatures
Director/Administrator
Treasurer
Trust Account:
Discussion:
In order to provide timely disposition of resident funds, it would be beneficial to
provide for an additional signing authority on the above noted accounts. Due to the
absence of one person, at times it is difficult to process accounts.
Conclusion:
It is important to have signing authorities from the two departments, Treasury and
Homes, as there is a check and balance on funds being withdrawn/ deposited in Trust.
It is appropriate that the alternate signing officer be the Assistant Administrator.
8
REPORT TO ELGIN COUNTY COUNCil
SUBJECT: Signing authorities for Homes Trust Accounts
Report #3 -- ·continued"
Recommendation:
THAT the signing officers for the Homes Trust Accounts be amended as follows:
Elgin Manor, Terrace Lodge, and Bobier Villa
two (2) of four (4) signatures
Director/Administrator
Treasurer
Deputy Treasurer
Assistant Administrator
Bobier Villa Trust Account (jor specific resident)
two (2) of four (4) signatures
Director/Administrator
Treasurer
Deputy Treasurer
Assistant Administrator.
and that the Treasury Department be directed to take the necessary actions to
complete this recommendation.
Respectfully submitted: }/lÙlU-LÚ(;ry¡) :J1Lui)¿J
j-tVF. J. Boyes, irector/Administrator
Approved for submission: -tAl) ,
Mark McDonald
County Administrator/Clerk
,q 9
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
1998
Elgin County Pioneer Museum and the
St. Thomas - Elgin Tourist Association
March 30
Partnership
DATE
SUBJECT
following
the
Session
1997
25
November
ntroduction/Background
At Elgin County Counci
recommendation was adopted
THAT the Museum Curator be encouraged to finalize discussions regarding the
development of a partnership with the Elgin Tourist Association and report back
to Council with a detailed partnership arrangement including a draft budget,
staffing implication, etc., for consideration in January 1998.
- Carried
the
the
Discussion
The Elgin County Pioneer Museum Executive has carefully considered
implications of a partnership including fiscal restraints, staffing, security, and
close association the Museum now enjoys with the Elgin Military Museum
One of the major concerns is the lack of suitable washrooms. A comment was
made that a tourist area is sometimes scored on its washroom facilities
especially by families with young children whose stop usually has more than one
purpose. The public washrooms at the Museum require upgrading and are
situated in the basement close to a number of stored artifacts. The costs
associated with upgrading would any perceived savings in
amalgamating. The wheelchair washroom and wheelchair
accessibility are through the Elgin M
surpass
accessible
itary Museum
The Tourist Association would probably be situated in the main meeting room of
the Museum. This would limit either the number of meetings held in the room or
the hours of operation of the Tourist Association. Also, the meeting room is the
Museum's area of "changing displays" which draws patrons back again and
again. The displays in the historic house are, for the most part, static.
to
-2-
Parking is also a consideration. The lot does not hold many vehicles. A bus or an
RV would find it very difficult to maneuver through the lot and would leave little
room for other vehicles. There is additional parking across the street however
that lot belongs to the Military Museum
The museums in Aylmer, Woodstock, and Delhi were visited. These museums
have an affiliation with a tourist association. In Aylmer and Woodstock the
tourism area is physically separate from the museum. These two museums
report a favourable partnership. Delhi is not physically separate and staff report
that tourism activities interfere with the functions of the museum. They also
encountered problems with staffing schedules.
Conclusion
At the Executive Meeting held March 18, 1998 the following recommendation
was adopted and is now presented for your approval.
THAT due to fiscal restraint, and based on discussions with the St. Thomas -
Elgin Tourist Association and the Elgin Military Museum, and after reviewing
comments from Museums that include tourist facilities at their sites, the Elgin
County Pioneer Museum Executive Committee has decided that amalgamating
with the Tourist Association is not feasible at this time
Carried
Recommendation
Mark G. McDonald
Administrator/Clerk
1-
1
As determined by Counci
asurer
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
February
23
72
67
63
o
2
227
January
19
33
79
139
18
3
291
1998
Museum Statistics
March 31
DATE
SUBJECT
House Visitors
On-Site Programs
Non-Paying Guests
School Programs
Off-Site Participants
Research Requests
Tota
99
A request for $2,500 was presented to the City of St. Thomas. A request for a
donation was sent to the Rotary Club but no response has been received to
date.
1998
to February 28
hours
Total VOlunteer
Recommendation
For information purposes
( /J
.7"
~
Mark G. McDonald
Administrator/Clerk
12
Linda Veger
Treasurer
COUNTY OF ELGIN
ADMINISTRATION BUILDING
1998 PROPOSED BUDGET
% INCREASEI
[DECREASE] TO
1997 BUDGET
1998
PROPOSED
BUDGET
1997
ACTUAL
1997
BUDGET
88.500
65,017
63,800
Salaries
13,500
7,807
7.500
Benefits
000
171
128,265
148,550
Operations
2,000
o
o
Staff Development
500
343
400
Travel
o
o
o
Grants
-24.63%
(203,300)
72,200
a
1
(139.510)
922
61
( 124,450)
95,800
Other Revenue
TOTALS
COUNTY OF ELGIN
ADMINISTRATION BUILDING
1998 PRELIMINARY BUDGET
Supplementary Information on Proposed Budget
1,998 I PERCENTAGE
PRELlMINAR DIFFERENCE
1,997
ACTUAL
1,997
BUDGET
ACCOUNT
88,500
13,500
500
2,000
31,233
7,807
343
29,800
7,500
400
5,500
12,000
12,000
55,000
2,000
1,500
8,000
25,000
42,000
(500)
8,000
(202,800)
480
5,400
8,390
10,220
45,168
1,527
2,293
7,098
14,191
25,973
(364)
33,784
8,000
139,010)
(612)
500
5,400
12,000
10,650
53,000
1,600
1,600
7,100
14,700
34,000
(450)
34,000
8,000
124,000)
SALARIES
BENEFITS
TRAVEL & MILEAGE
STAFF DEVELOPMENT
MISCELLANEOUS
SEWAGE CHARGE
HEATING
HEATING SYSTEM CONTRACT
HYDRO
WATER
WATER CHEMICALS
ELEVATOR EXPENSES
TENANT TAXES
REPAIRS & MAINTENANCE
SIGNS - EXTERIOR
JANITORIAL SERVICE
HEAT PUMPS
RENTAL REVENUE
OTHER INCOME
-24.63%
72,200
61,922
14
95,800
TOTALS
COUNTY OF ELGIN
WARDEN AND COUNCIL MEMBERS
1998 PROPOSED BUDGET
% INCREASEI
DECREASE TO
1997 BUDGET
1998
PROPOSED
BUDGET
1997
ACTUAL
1997
BUDGET
86,000,00
3,000.00
23,710.00
21,400.00
5,000.00
3,500.00
77,239.60
2,786.61
11,617,58
14,515.19
0.00
13,998,05
120,157,03
96,000.00
3,500.00
18,025.00
23,000,00
0,00
22,000,00
162,525.00
TRANSFER FROM HOMES
SALARIES
BENEFITS
OPERATIONS
CONVENTIONS
CONVENTIONS
TRAVEL
-13.18%
142,610,00
(1,500.00)
141,110.00
120,157.03
15
0.00
162,525.00
SUBTOTAL
REVENUE
TOTAL
COUNTY OF ELGIN
WARDEN
1998 PRELIMINARY BUDGET
Supplementary Information on Proposed Budget
1998 I PERCENTAGE
PRELIMINARY DIFFERENCE
1997
ACTUAL
1997
BUDGET
ACCOUNT
30,000
1,500
500
500
500
500
100
700
2,500
8,000
200
o
26,434
845
540
o
500
233
75
637
2,137
5,255
40
o
26,000
1,000
500
o
500
1,000
100
500
4,000
8,000
200
200
SALARIES
ALLOWANCES & BENEFITS
PAST WARDENS MEALS - E.MA DINNER
WESTERN WARDEN'S ASSOCIATION
WARDEN'S RECOGNITION
ELECTION RECEPTION
WREATH - REMEMBRANCE DAY
EXPENSES
TRAVEL - MILEAGE, OTHER
CONVENTIONS
STATIONERY & SUPPLIES
MISCELLANEOUS
7.14%
45,000
36,695
16
42,000
TOTALS
COUNTY OF ELGIN
COUNCIL
1998 PRELIMINARY BUDGET
Supplementary Information on Proposed Budget
1998 I PERCENTAGE
PRELIMINARY DIFFERENCE
1997
ACTUAL
1997
BUDGET
ACCOUNT
56,000
1,500
2,660
500
1,500
1,100
300
3,000
50
o
1,000
13,400
5,000
6,000
800
3,500
300
250
750
o
50,806
1,942
2,324
75
1,357
947
18
o
o
o
11,861
9,260
o
o
295
3,226
338
206
755
52
70,000
2,500
2,325
500
2,000
1,100
200
3,000
50
500
18,000
15,000
o
o
300
3,000
300
250
1,500
o
SALARIES
ALLOWANCES & BENEFITS
MUNICIPAL ASSOCIATION FEES
OTHER FEES/EXPENSES
NOON LUNCHEONS
TIES/CRESTS/PENS/GIFTS
POCKET DIRECTORIES
PRINTING PROCEEDINGS
ELGIN MUNICIPAL ASSOCIATION FEES
COUNCIL TRANSPORTATION
TRAVEL, MILEAGE
CONVENTIONS/WORKSHOPS
CONVENTIONS - TRANSFERRED FROM HOMES
FAX MACHINES AND CELLULAR TELEPHONES
STATIONERY/SUPPLIES
COFFEE SUPPLIES & POP
MISCELLANEOUS
ADVERTISING
MEALS - OTHER
COUNCIL PHOTOGRAPHS
97,610
83,462
120,525
SUB-TOTAL
-20,26%
500}
96,110
{1
o
83,462
o
17
120,525
COFFEE & POP
-
REVENUE FROM CENTRAL ELGIN
TOTAL
COUNTY OF ELGIN
lAND DIVISION
1998 PROPOSED BUDGET
% INCREASE!
DECREASE TO
1997 BUDGET
1998
PROPOSED
BUDGET
1997
ACTUAL
1997
BUDGET
40,010
10,000
2,590
3,000
1,400
-
57,000
36,936
7,311
2,472
o
864
39,370
10,000
2,530
3,000
1,400
STAFF
SALARIES AND BENEFITS
SALARIES - COMMITTEE
OPERATIONS
STAFF DEVELOPMENT
TRAVEL
47,584
56,300
SUBTOTAL
-100.00%
(57,000)
o
(58,400)
{10,8161
(56,500)
{2001
18
REVENUE
TOTAL
COUNTY OF ELGIN
LAND DIVISION
1998 PRELIMINARY BUDGET
Supplementary Information on Proposed Budget
ACCOUNT 1997 1997 1998 PERCENTAGE
BUDGET ACTUAL PRELIMINARY DIFFERENCE
SALARIES & BENEFITS - SECRETARY TREASURER 32,570 36,936 32,570
SALARIES & BENEFITS - DEPUTY CLERK 6,800 0 7,440
SALARIES - COMMITTEE MEMBERS 10,000 7,311 10,000
MEMBERSHIP FEES 150 150 150
COMMITTEE TRAVEL/MILEAGE 1,400 864 1,400
CONVENTIONS/SEMINARS 3,000 0 3,000
MISCELLANEOUS 500 435 500
SUBSCRIPTIONS/PUBLICATIONS 380 641 440
OFFICE SUPPLIES/EQUIPMENT 1,500 1,246 1,500
**APPLlCATION/STAMPING FEES (56,500) (58,400) (57,000)
TOTALS (200) (10,816) 0 -100,00%
t~
450 Sunset Drive
COUNTY OF ELGIN St. Thomas. Ontario
N5R 5V1
LAND DIVISION COMMITTEE Phone (519) 631-1460
Fax (519) 633-7661
January 21, 1998
Mr. Mark G. McDonald
County Administrator/Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mr. McDonald:
The following resolutions were passed by the Land Division Committee on January 15, 1998:
"THAT the Land Division Committee recommend to County Council that membership in
Ontario Association of Committees of Adjustment and Consent Authorities be taken for
the Secretary-Treasurer, the Chairman of the Committee and any member attending
the annual convention at a cost of $80,00 1 st member, $70.00 2nd member, and
$60.00 all subsequent members,"
- Carried Unanimously
"THAT the Land Division Committee recommend to County Council that the Secretary-
Treasurer and one member of the Committee be allowed to attend the O.A.C.A.
seminar in Guelph, Friday March 27,1998, Registration Fee is $45,00 with usual
expenses. "
- Carried Unanimously
"THAT the Land Division Committee recommend to County Council that the Secretary-
Treasurer and all members of the Land Division Committee be allowed to attend the
annual O.A.C.A. convention in Sarnia, Sunday May 31st through Wednesday
June 3rd, 1998 with usual expenses,"
Carried Unanimously
Yours truly,
~
Susan D. Galloway
Secretary-Treasurer
20
COUNTY OF ELGIN
AGRICULTURAL
1998 PROPOSED BUDGET
1997 1997 1998 % INCREASE!
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 1997 BUDGET
OPERATIONS 24,600 23,584 25,500
TOTAL 24,600 23,584 25,500 3.66%
I
2
COUNTY OF ELGIN
ELGIN COUNTY PIONEER MUSEUM
1998 Proposed Budget
1997 1997 1998 %
Budget Actual Proposed Change
54,240 45,000 42,500
12,310 8,579 7,200
19,850 16,127 18,500
800 75 800
400 730 500
(9,469) (5,317) (6,500)
(13,150) (8,618) (6,550)
64,981 56,576 56,450 -13.13%
22
ACCOUNT
DESCRIPTION
Salaries
Benefits
Operations
Staff Development
Travel
Grants
Other Revenue
Total Budget
4/7/98
98MUSEUM.xLS
COUNTY OF ELGIN
ELGIN COUNTY PIONEER MUSEUM
1998 Proposed Budget
Supplementary Information on Proposed Budget
1997
Bud!let
%
Change
1997 1998 Chanqe
Actual Proposed Fav/IUnfav
REVENUES
Province of Ontario
SEEP/SCPP Grant
(469,00)
(2,500.00)
(1,000.00)
(3,000.00)
(6,969,00)
4,000,00
2,500,00
1,000.00
0.00
7,500.00
5,456.00
(139,00)
0,00
3,000.00
8,317.00
4,469.00
5,000.00
2,000.00
3,000,00
14,469.00
Foundations
One Time Grants
TOTAL GRANTS
(950.00)
(300,00)
(1,250.00)
2,500.00
50,00
2,550.00
2,512,09
137.18
2,649,27
3,450.00
350.00
3,800.00
Projects
Rental Income
TOTAL PROJECTS
(250.00)
0.00
(250.00)
(850,00)
(1,350,00)
(9,569.00)
250.00
2,500,00
250.00
0.00
140.92
2,665.27
241,26
0.00
500,00
2,500.00
500.00
850.00
Membership Income
Admissions
3,000.00
13,050.00
3,047.45
14,013.72
4,350,00
22,619.00
Donations
Interest Income
TOTAL OTHER REVENUE
TOTAL REVENUE
9,240,00
5,110.00
2,500.00
6,850.00
0,00
(500,00)
0,00
(900,00)
150,00
(100.00)
0,00
300.00
300.00
(100,00)
3,000.00
2,150.00
100,00
(1,000,00)
(900,00)
18,100.00
40,000.00
7,200.00
2,500,00
49,700.00
2,500.00
2,000.00
1,200.00
6,000.00
0.00
300.00
800.00
500.00
0,00
500.00
0,00
13,800.00
2,500.00
3,500.00
46,988.56
8,579.21
0.00
55,567.77
2,156,37
2,518,24
822,85
5,678.42
0,00
479.76
75,00
434.05
0.00
729,70
513.15
13,407.54
1,967.67
49,240.00
12,310.00
5,000,00
66,550.00
2,500.00
1,500.00
1,200.00
5,100.00
150.00
EXPENDITURES
Salaries
Benefits & Allowances
Casual Wages & Benefits
TOTAL SALARIES & BENEFITS
Curator/Conservation/Exhibits
Advertising
Events
Utilities
200,00
800.00
800,00
300.00
400.00
3,000.00
15,950.00
Appraisals
Miscellaneous
Conventions
Membership Dues
Rental Expense
Staff Travel
One Time - 40th Anniversary, etc,
TOTAL OTHER EXPENSES
Office Suppiies
Maintenance
6,000.00
69,500.00
2,191,50
4,159,17
73,134.48
2,600.00
2,500.00
5,100.00
87,600.00
TOTAL OFFICE EXPENSES
TOTAL EXPENSES
-13.13%
8,531.00
1998 the following was
the attic and install a vapor barrier for
be charged to Pioneer Museum's
59,120.76 56,450.00
18,
At the Elgin County Pioneer Museum Executive Meeting on March
adopted:
THAT the quote from Attention Home Maintenance to drywall
a price not to exceed $1,500 be accepted and that this repair
repairs and maintenance line. - Carried
64,981.00
COUNTY GRANT
The Museum Executive request that the maintenance line of the1998 budget be allowed to Increase
by $1,000 to cover this one time expense.
23
4/7/98
98MUSEUM,XLS
COUNTY OF ELGIN
RESERVES SUMMARY
1998
Proposed Budget
1997
Ending Balance
1997
Budget
100,000,00
106,200.00
200,000.00
2,884.00
*
*
500,000.00
281,430.32
47,433.39
1,535.17
63,111.89
35,959.72
14,420.00
55,302.10
257 652.39
779,453.00
16,672.80
50,537,82
100,000.00
131,700,00
200,000.00
2,884,00
40,250,00
755,000,00
000.00
91,172,00
127,500.00
545,000,00
96,000,00
161
5,000.00
*
*
*
1,289.25
1,185,128.65)
3,765.05
10,000.00
10,376.00
272.74
1,902,984,70
58,049.07
46,943.40
9,039,69
10,800.00
2,500.00
43,452.57
202,754,96
755,000,00
000.00
200,00
161
1
1
2 Reserve for Mill Rate Stabilization
3 Reserve for Computers
4 Reserve for Building
5 Reserve for Roads
6 Reserve for Library Branches
7 Reserve for Waste Management
8 Reserve for Phase-In Assistance
9 Reserve for Strategic Planning
10 Reserve for Pay Equity
11 Reserve for Insurance Deductibles
12 Reserve for Civic Addressing
13 Reserve for Health & Safety
14 Reserve for Financing - Homes
15 Reserve for Bobier Initialization
16 Reserve for Internal Equity
17 Reserve for Greenshieid
18 Reserve for Bobier UIC Premium Reduction
19 Reserve for Sewer Charge
20 Reserve for Museum
21 Reserve for Library - WCB Reduction
22 Reserve for Waterlines
23 Reserve for Employee Incentive Plan
24 Reserve for Vehicie Purchase
25 Reserve for West Lome Library
26 Reserve for Highway Transfers
27 Reserve for Infrastructure - Roads
28 Reserve for 911 Civic Addressing Signs
29 Reserve for Roads
30 Reserve for Ambulance Replacement
Working Funds
2,189,756,00
3,220,607.38
1,392,034.00
Total
* 143,776.61
Recommendation from the Management Team:
THAT there is a need to update the Elgin Manor facilities, and;
THAT certain Reserves, as indicated by an asterisk (*), are the surplus balances
from the original intention of those reserves, and;
THAT the Management Team recommends that these surplus reserve balances be transferred
to a new Reserve for Elgin Manor Retrofit.
left over
-
Administrator/Clerk
24
,iN
4/7/98
98RESERV.XLS
CD
COMPUTER RESERVE
1998 PROPOSED BUDGET
Supplementary Information Proposed Budget
131,700
(25,000)
47,433
Per approved Five Year Plan
Less decrease to Consulting Contract
Balance forward from 1997
154,133
23,690
2,000
40,000
30,000
17,500
7,100
1,400
5,000
3,850
875
2,800
5,000
5,000
15,000
Total available for expenditures
1998 Proposed Expenditures
Consulting Contract
Additional Consulting
Brian Lebreau
Financial System
HRIS System
Additional MS Office Licenses
Hardware Maintenance - Harris
Software Maintenance - Vailtech
Kronos Annual Fees
Campana Annual Fees
Municom Annual Fees
nternet Access Fees
Training
Miscelianeous Supplies
Hardware
159,215
Total Expenditures
(5,082)
Shortfali to Proposed Budget
The shortfali will be covered by delaying purchases if necessary,
Personnel will be closely reviewing the need for an HRIS System.
25
4/7/98
98COMRES.xLS
(j)
County of Elgin
Administration Capital Works
Supplementary Information on Proposed Budget
$2,000
$5,000
$75,000
$500
$20,000
$500
$1,000
$4,000
$1,500
$500
$500
$5,000
$8,000
$50,000
$18,500
$192,000
nvestigations
Roof Repairs
Small Areas
Main Roof
Garage Soffit
Roof
Masonry Repairs
Brick I Cut Stone
Steps
(Wrong Zone
Electrical Repair
Third Floor North Exit Light
North End Emergency Lighting
Fire Alarm Batteries
Replace Beli Room 305
Fire Detector Room 133
Electrical Upgrades
Mechanical Repairs
Heat Pumps
Renovations
26
Miscellaneous
Total
cv
County of Elgin
Roads Equipment Reserves
Supplementary Information on Proposed Reserve Expenditures
Salary Continuance $142,000
Canada/Ontario Infrastructure Works Program $100,000
High Float Road Tunnel Line to Light Line 55 $45,000
Geotechnicai Investigation Road 19 @ Port Burwell $10,000
Geotechnical Investigation Kingsmill Bridge Road 35 $5,000
Structural Engineering for Kingsmill Bridge Road 35 $20,000
Gravel for various gravel roads not on a program $100,000
County Road Information Signs $152,000
Lewis Bridge $25,000
Hot Mix Road 45 Road 35 to Piayers Bridge $125,000
Miscellaneous Items $15,000
Total $739,000
27
',..
Build;\'
October 4, 19'
Page 2.
¿'iJt ;;¡ 7 AdminislratiOl
Moved by: D. V, Chute
Seconded by: J. A. McIntyre
THAT tile Warden and Administrator/Clerk be anthorized to sign a lease renewal agreement
wilh the Elgin Women Teachers' Association for a one year period commencing Octoher
1996 at a rate of $14,00 per square foot; and
THAT all resolutions and by-laws that are contrary
rescinded.
to this recommendation be hereby
Carried.-
Moved by: P. S. Tolmie
Seconded by: H. J. Mezenberg
r~!
,\!~
¡,!,Ii
¡tki
i',¡~:
t1æ1
«",
I~""
~I~'~'
~i;
i'j'"
Ii'
~\:'..'
~I,:'.
~.'I .-
"
"
l~i
,
---
THAT the attached report from Cumming Cockburn Limited entitled "Elgin County
Building/Elgin Village Contingency Servicing Options" dated Septemher 12, 1996 be
received; and
THAT Option #2 of said report which recommends the construction of new water and
sanitary servicing facilities to exclusively service the County Building and the proposed
Elgin Village at a total estimated cost of$332,000.00 be approved in principle as a
r ~. :~~t~~.~.~~_.;&;i;~r§~ãIè!~~~~:~~~I~~;t;¡¡~~*~~¥~p~r¡§ª1~~:~;t~~p~.00'
.bemgl,ncluaed!nme1997 budge estImates;' .
';":'\i~",;i"""':"''''>'''''''''''''''''';''~':'"'''·-·'''.''''?}~·,v_:···;,,- --..··c·-··,···· .__:"''-_':.'_:.._.'J.: .;,.,..,..,..'
Carried.-
municipalities reply to co-operative assistance
member's package. It was also reported that the
response to assist the County in this situation.
A report showing the status of the local
during emergencies was included in the
Township of Bay ham has provided a positive
¡..
~;
1997 Road Department Budget was presented for ttle member's
Mr. Perrier indicated that Ministry staffwould attend the next meeting to explain the
funding formula connected with the proposed Highway Transfers.
A preliminary Draft
information.
Moved by A. J. Van Kasteren
Seconded by: D, L. Buchanan
THAT the enclosed Five Year Construction Program dated September 23, 1996 be adopted
for setting construction priorities for the Road Department and that Connty Road #42 east of
Port Burwell be added to "Other Considerations'
Carried.-
28
()1)
E
TRE
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR PHYSICAL SERVICES COMMITTEE REPORTS AS FOLLOWS
The Engineer was authorized to obtain quotations for Phase I Real-Estate Assessment of
the Pleasant Valley Pit property, Sparta Pit property and Whitney North Pit properly.
WE RECOMMEND AS FOLLOWS
That Mr. David Cook owner ofpart of Lot 26, Concession V, Township of Yarmouth be
granted a right-of-way across the County of Elgin Pleasant Valley Pit property (Part of
Lots 24 and 25, Concession V, Township of Yarmouth) subject to Mr. Cook preparing the
reference plan and easement documents being responsible for all legal and surveying costs
and subject to approval by the County Solicitor,
I.
That we offer Parts #1 to #4 on Plan #IIR-6448 to the Township of Yarmouth for a
nominal fee of$I.OO to be used for right-of-way purposes adjacent to the County's Pleasant
Valley Gravel Pit property located on Part Lots 24 and 25, Concession V, Township of
Yarmouth.
2.
That County Council make an application for the 1997 Canada-Ontario Infrastructure
Works Program in a total amount of $269,969,00 to carry out the following projects; and
that the Engineer be instructed to expedite the Tendering procedure to ensure that the work
is completed in a timely fashion in 1997 and funding not provided by the government
agencies be obtained from the Road Department Equipment Reserve:
3.
Option #1:
Springfield, 1.6 kilometers ($175,000),
Springfield. 0.6 kilometers ($75,000),
Springfield, 0.3 kilometers ($25,000).
Subject to status of proposed sewers and water for
Road #52
Road #40
Road #49
·
·
·
*
the Village of Springfield.
Eden Bridge Rehabilitation ($175,000).
West Lome. West of Road #76 - 0,90 kilometers ($100,000).
Option #2:
Road #44
Road #2
·
·
rAnd that the Engineer/ Administrator/Clerk be authorIzed to complete the application for:'ì
LJ?Y June 13. 1997. ~
That By-Law No. 95-3 being a by-law to restrict the weight of vehicles passing over
bridges be amended by Œiillng to Schedule No. I "This weight limit is based on the detailed
evaluation and recommendations of MIG Engineering Limited as pel' their report dated
November 19, 1994" and by deletin" in Section No.2, Item #1 "Bridge No.5 - 59 Robbins
Bridge. Lot 5, Range 1, East of River Road, Township of South wold" and f11id.itJg."These
weight limits are based on the detailed evaluation and recommendations of MIG
Engineering Limited as per their report dated November 19, 1994." and that this by-law
shall be effective until November 14, 1999.
29
4.
G)
FIRST REPORT
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCil
YOUR PHYSICAL SERVICES COMMITTEE REPORTS AS FOllOWS:
The Administrator/Clerk was authorized to further investigate a proposal to purchase County
property north of the Administration Building for a bowling green and club house,
The Administrator/Clerk was authorized to further discuss a land management agreement
with the Kettle Creek Conservation Authority with respect to the Whites Station forest lands.
2,
The Administrator/Clerk was authorized to further negotiate with the prospective purchasers
whether a higher price could be achieved for the County surplus property on SI. George
Street to at least cover the costs incurred for the two surplus properties that were recently
tendered,
3.
The Engineer was instructed to contact the abulting land owners to the County surplus lake
property located south of County Road #24 and offer the property to them for the cost of
resurveying the 101.
4,
WE RECOMMEND AS FOLLOWS:
That the Warden and Administrator/Clerk be authorized and directed to sign a five year lease
agreement with the Municipality of Yarmouth/Port Stanley/Belmont according to the terms
and conditions outlined in the attached proposal from the municipality dated August>21, 1997
with the proviso that the County be permitted to show the dead storage space area to
perspective tenants with the new municipality having the first option to lease said space prior
to offering it to another tenanl.
in
That the Warden and Administrator/Clerk be authorized to sign a six month lease with
Elgin-Middlesex Sanitation for office space located on the second floor (Room #235 - 220
square feet) at $11.00 per square fool. Said lease to include the storage of paper products
the garage at the rear oflhe Administration Building.
2,
That the report dated August 21, 1997 entitled "lake Erie Erosion at County Road #42 East of
Port Burwell" as prepared by the County Engineer be adopted with the amendment that the
road be temporarily closed when the erosion nears 50 feet from the edge of the pavemenl.
3.
of
That the Engineer be authorized to extend Walmsley Bros. Limited Road #74 Gravel
Shouldering Contract to County Road #73 from Aylmer to Port Bruce at an estimated cost
$150,000.00 and that these funds be obtained from the Highway Transfer Reserve Fund,
4.
That ECNG be authorized to act on behalf of the County of Elgin for a two year period to
acquire the supply of natural gas; subject to AMO approving on our behalf the natural gas
supply arrangements recommended by ECNG.
5.
That a legal opinion be received from the County Solicitor as to the status of Highway #4 in
the City of SI. Thomas limits as it relates to the Ministry of Transportation of Ontario transfer
to the County effective January 1, 1998 and as it relates to the 1994 City of SI. Thomas
Annexation Agreement
6.
As the approval for the Infrastructure Programs has not been received to date that the tendeC]
deposits for the three contractors be returned and that the projects be retendered in 1998 or
than an agreement be made with the successful tenderers to honour their prices until 1998.
c
2
30
19,
October 28
2
mplementation Committee
Moved by Councillor Tolmie
Seconded by Councillor Volkaert
THAT the County's stockpiled sand and salt at White's Station, Bayham Township and Dunwich
Township be disposed of using Option #2, as amended; in the attached report from the County
Engineer dated September 30, 1997,
Carried.
1997 ESTIMATED MAINTENANCE EXPENDITURES/ROAD EXPERIENCE
The County Engineer presented a report on Routine Maintenance Costs which outlined the
rationale in arriving at an estimated cost per kilometre for routine maintenance of County
Roads. The Committee commented that as actuaf' costs are unknown, they would rely on
County experience. In a related matter, the Administrator/Clerk handed out a Draft Report on
Possible Cost Savings Due to Restructuring Roads and Bridges and presented it in overhead
format. This report contained assumptions that would impact budgets in 1998.
Moved by Councillor Hentz
Seconded by Councillor van Kasteren
THAT the report on Possible Cost Savings Due to Restructuring Roads and Bridges presented
by the Administrator/Clerk showing a reduction- in total spending on Maintenance and
Construction for 1998 of $545,000.00, be adopted; and
savings In a genera
THAT staff be directed to place the equivalent
1998 budget.
reserve in the
Carried
In essence, the proposed routine maintenance budgetfor roads wilt be reduced by the
estimated savings of $320,000 for consideration in the 1998 budget. The construction budget
ill likewise show a $225,000 reduction in 1998. ..----I
Moved by Warden Mezenberg
Seconded by Councillor Volkaert
regarding
THAT the attached report from the County Engineer, revised on October 20, 1997
establishing a maintenance budget for County Roads, be approved, as amended.
Carried.
ROAD SUPERINTENDENTS WRAP UP MEETING
The minutes of the Road Superintendents meeting held October 15, 1997 had been forwarded
previously, The Assistant Engineer discussed Inspection Protocol and that inspections would
be done quarterly_ The County's insurer, Frank Cowan Company has been informed of the
transfer of vehicles to the Lower-Tier and the inspection schedule would be forwarded to them
3
f
1998
UTM (4) ELGIN AMBULANCE FLEET - JANUARY 1,
VEHICLE USAGE CHART
1~~~,,~l
1;~F~t
:::::::::::::;:::::::::;:;:: >:
:;:::::;:;:;:;:;:::,:::;:,: .
;~.
~::
~llllr~'i
········:·;·:·;·;·:·:·;·:··'·:N:·:·:.;·~;..··
:::;H;:;:;:::~::::::::::::::::::;';':':';""
;.;.
!r
:~~
¡i~!~:!
!I~¡I,IU
':!?it:::¡:::::;:;::;::: ::::,:::,:;::;;::::;:<
::::::
:::::;
:~:!¡:
:N
i!mu!X!àoQg(
:::::lli~:I::¡....:!!
¡!:i¡::!:m~~~!!!':"
.----------------------------
90-0095 259,918
1~~Q:g~ªI].~~i §~Î!
92-0113 212,656
Rodney
FORD I
Two Vehicles @ $80.000 = $160.000 x 60% =$96.000
3'2
91-0049 186,502 5,721
m¡¡gft!,!"å1ïZ1iít¡¡¡¡ i!îí!Ii~"fj :3wl..1i1!i ~ßj¡692k~!
þ~À0:¥¥~"ú>:-\·"";,,;"'¡m ~!ii8L-!i:,;~~~ !f'~\Ç"l~"'",..._~oillœ
94-0140 66,874 2,107
j¡0'~Ät.·"·" ï!!I~·¡¡¡:·r.'·il!í
~~¡;jt~~.!3§'I!! ~L'1Jlt~~~¡\\j
St. Thomas
DODGE
1998
COUNCIL CORRESPONDENCE - APRIL 14
Items for Consideration
1, JA Murray, Clerk-Administrator, County of Huron, with a resolution requesting
the application to homes for the aged for basic accommodations be amended according
to facilities available at the home. (ATTACHED)
2. Peter Steckenreiter, Area Manager, London Office, Ministry of Community and
Social Services, regarding a grant for Municipal Consolidation planning budgets and
terms respecting this funding. (ATTACHED)
The Ontario Local Government Innovative Public Service Delivery Award re:
requirements, entry form and review of past winning municipalities. (ATTACHED)
3.
entry
George
1986 Cowan Park-St.
the
re:
4. Hennessey, Bowsher, Gibson & Carrie
Street agreement. (ATTACHED)
.;ø/ q,\~
O("~
5. Warden David Stewart, County of Renfrew, Chair, Eastern Ontario Warden's
Association, and Warden Delton Becker, County of Grey, Chair, Western Ontario
Warden's Association re: emphasizing their continued concern to the Premier of
Ontario regarding downloading costs to municipalities, (ATTACHED)
6. Warden Delton Becker, County of Grey, with copy of letter to the Honourable
Elizabeth Witmer expressing concern regarding the transfer of responsibilities,
accountability and financial obligations to municipal governments from the province.
(ATTACHED)
7. Warden Delton Decker, County of Grey, with copy of letter to Mr, Frank Klees,
Parliamentary Assistant to the Minister of Community & Social Services, concerning the
transfer of responsibilities to municipalities in the area of Social Assistance and Ontario
Works, (ATTACHED)
Community and Social Services,
separated cities and counties.
Ecker, Minister of
agreements between
8. The Honourable Janet
concerning the cost sharing
(ATTACHED)
9. The Honourable Isabel Bassett, Minister of Citizenship, Culture and Recreation,
with guidelines and nomination form for the "1998 Community Action Award".
(ATTACHED)
10. Carolyn L. Blewett, Thames Valley District School Board, requesting a County
flag to be placed in a time capsule marking the history of each individual Board and
the establishment ofthe new Board. (ATTACHED)
33
(519) 524-8394
(519) 524-2044
Fax
Corporation of the
COUNTY of HURON
CLERK-ADMINISTRATOR
Court House, Goderich, Ontario, N7 A 1M2
998
-.
rwg~Œa~~®
1
March 25
Witmer
The Honourable Elizabeth
Minister of Health
10th Floor, Hepburn Block
80 Grosvenor Street
1998
COUNTY OF ELGIN
CLERK'S IJFFICE
MAR 2~t
Toronto, Ontario
M7 A 2C4
Madam Minister
Dear
and Seniors Committee reviewed the
and private accommodation and
n considering the 998 budget, the Health
Ministry's policies around ward, semi-private
subsequent funding of these levels of service
1
required during the recent construction of
the aged, Huronview was
As a result only
and Huronlea
the County homes now
One of the standards the Ministry of Health
the County of Huron's two new homes for
the elimination of ward accommodation
provide semi-private and private accommodation
While these cdnstruction standards are modern and appropriate; the Ministry does not
seem the standards used when potential residents apply for entry
Centre, or indeed when funding allocations
to have kept pace in
through the local Community Care Access
are assigned
Even though the County homes do not provide ward accommodation, the application
used by the CCAC still asks applicants to choose among ward, semi-private and
private accommodation. There is of course a difference in the cost to the resident and
the Province, ward accommodation being the least costly. In fact, the choice of ward
accommodation is the best choice, as the least the applicant will get is semi-private
and for ward prices
evels as both the resident's and the Province's co-
service chosen by the resident, rather than the
This has an impact on the funding
.
payments are based on the level of
level of service provided by the County
ndicate that no more than 60% of the residents of
receiving or paying for semi-private or private
given the County homes provide only semi-private
34
The Province s standards further
h )me for 1 M aged can be
:' ~ I." 'I'" redundant
r ; I I )n
,
I his is
a I :I,~
accomm~dat,on
or
o
® Ontari
Mlnlstère des
Services soclaux
et communaulaires
Ministry of
Community and
Social Services
134
Ext
Box 5217
217 York Street
London, Ontario
N6A 5R1
Tel: (519) 438-5111
FAX: (519) 672-9510
ITiŒ(~Œa~Œ®
MAR Z'Z 1998
COUMTY Of ELI!III
CLERK'S ¡¡met
,
1998
March 24
Mr. C. Hinatsu
Director of Social Services
City of St. Thomas
Social Services Department
P. O. Box 520, City Hal
St. Thomas. Ontario,
N5P 3V7
Hinatsu
Mr.
Dear
reement
Further to your proposal dated March 4, 1998, I am pleased to inform you
that the Ministry of Community and Social Services, London Area Office, is willing to
provide your organization with a grant in the amount of forty thousand· dollars
($40,000.00) with respect to Municipal Consolidation Planning - One Time Funds, for
your Planning Budget as follows
Letter of A
Re:
0,000.00
5,000.00
0,000.00
5,000.00
$1
1
1
Space Needs Consultant
Labour Consultant
Consolidation Plan Consultant
Technology Consultant
of the above named initiative IS provided subject
The funding in respect
fOllowing standard terms
the
that the provision of funding in no way commits
additional funding now or in the future.
to the
It is agreed and understood
Ministry to provide other or
1
The above named organization will indemnify and save harmless the Ministry from
all legal claims made against the Ministry in respect of any negligent act or
omission of the organization related to the activity in respect of which the funding
is provided.
36
,.
0320 (05/95)
2
March 24, 1998
2
Mr. C. Hinatsu
Re: Letter of Agreement
The organization will obtain and maintain n force, such insurance as is necessary
and reasonable to meet the obligation referred to in term 2
3
s subject
nformation and
this agreement
Freedom of
Any information collected by the Ministry pursuant to
to the rights and safeguards provided for in the
Protection of Privacy Act, 1987.
4
The organization agrees to ensure that both during and following the term of this
agreement, it shall maintain confidential and secure against release all material
and information which is the property of the Ministry and in the possession or
under the control of the organization pursuant to this agreement.
5
the terms In this letter
Acceptance of funding binds the organization to al
Yours sincerely,
úJ¡~ Ç¡¿
6
Peter Steckenreiter
Area Manager
London Area Office
R. E. Bel
Director of Social Services
Elgin County
LN:pc
c.c.
R. Main
City Administrator
37
M. McDonald
County Administrator
Government
o loco
The Ontari
nnovative
ivery Award
c Service De
.
I
Pub
City of Etobicoke: a plaque award to the City of Etobicoke
for the Humberwood municipal and school multi-use pro-
ject in partnership with the Etobicoke Board of Education
Innovative Public Service
Government
governments
Purpose
The Ontario Local
Award honours local
and the Metropolitan Toronto Separate School Board, for
the City's innovative public-private partnership to renew
and enlarge the Olympium facility for municipal uses plus
a new private sports medicine and community wellness
component, and for the City's development and use of an
internal-external bidding framework to evaluate and obtain
demonstrating excellence
in the use of innovative approaches to improve capital
andlor operating efficiency and to generate effectiveness
through alternative service delivery initiatives and
partnerships. The award presents an excellent opportunity
for local governments to showcase their initiatives to their
constituents and to other
....' :"~"~H<> is to .11....1....,.,::> instances gov-
¡ hav~ ) (ented new, more cost effective ways
ling p ] ,ices and facilities.
The Award's
Ontario local
urisdictions
alternative service delivery savings.
Regional Municipality of Hamilton-Wentworth:
where
H!.......L...~e::
'-'uJ......~~. ....
a
conducting an
plaque award to Hamilton-Wentworth for
in privatizing
effective competitive bidding process
Hamilton International
wi
achievements.. Certificates of
merit will be awarded to up to four other entrants, Trophy
winners will have the right to use a designation on all
stationery and publications. Award winners will be
announced and awards given at an awards dinner or other
appropriate opportunity, hosted by one of the pro-
gram stakeholders.
and for an innovative
management and marketing agreement
Airport
airport
long-term
its
be awarded each year to
Annual Awards
A maximum of two trophies
local governments for their
private partner,
with
Corporation.
Tradeport International
a certificate of merit recognizing
Town of Listowel
the Town of Listowel for obtaining better value
through alternative service delivery in a partnership
agreement with Philip Utilities to operate and main-
tain the Listowel Wastewater Treatment Plant and
Wastewater
Pumping Stations.
Town of Whitchurch-Stouffville: a certificate
of
were:
York Region Board of Education and
1997 competition winners
The
merit recognizing the Town of Whitchurch-
the
Stouffville for its extensive partnership in
development of the new Stouffville Station
York Region Roman Catholic Separate
School Board: plaque awards to the two
York Region School Boards for their York
include:
Ministry of Municipal Affairs and Housing;
railway station facility.
sponsors and stakeholders
Award program
Government
Innovotive Aword
Region Joint Board Consortium, which has
achieved significant cost savings through
partnerships in such aspects as school bus
transportation) provision of counselling
services, multi-use facilities and generating rev-
revenue services.
Ministry of Education and Training;
through non-traditional
Municipal Finance Officers' Associationj
Clerks and Treasurers;
Ontario Association of School Business Officials;
Association of Municipal
enue
City of Guelph: a certificate of merit recognizing the
City of Guelph for developing the uniquely active partner-
ship with its residents necessary to achieve savings and
better exploit the private sector recycling market through
conversion to a two-container wet-dry waste management
Ontario Municipal Administrators Association and
Canadian Council for Public Private Partnerships.
~s
,
system.
1
Award Selection and Award Selection Committee
An Awards wi.
Eligibility
Selection Committee each
suggested by program stakeholders,
be individuals knowledgeable in
fields and wi to
be appointed
year based on names
The appointees will
Local Government
be expected
in making
any particular
or
judgement
and not represent
nominating them
professional
finance and other relevant
exercise
their recommendations
interest
impartial
to municipal governments and
are encouraged to elicit the
or endorsement of any community or bUSl-
in preparing the entry submission.
be open
Entrants
The award wi
school boards.
involvement
ness partners
candidate
recommend to the sponsors
if any, should receive
wi:
of the group(s
The Selection Committee wi
projects.
Eligible Projects
Innovative projects involving alternative service delivery
ïnitiatives and partnerships will be considered eligible for
the award where the entrant has made firm commitments
and
dis-
the Selection
either accept
if they are
or,
reVIew by
for that year.
and stakeholders which applicants,
awards in a given year. The sponsors
announce the recommended winners,
ask for a further
make no awards
satisfied
Committee or
of capital projects or operating
municipal facilities, bus routes,
within the preceding eighteen months, or the initiative has
predominately been undertaken during the period.
Eligible initiatives include those which have increased the
efficiency or effectiveness
programs,
such as schools,
nformation
Further
wastewater systems, technology, out
centres, libraries, maintenance,
roads,
waste disposal
For further information please contact:
sourcing, community
sports complexes, etc.
475-1187
560-0120
673-1611
548-4304
327-0017
Ministry of Municipal Affairs and Housing
(807)
(705)
Offices
Thunder Bay
Sudbury
London
Regional
to the following general
judged according
Award Selection Criteria
Entries will be
criteria:
(519)
(613)
(416)
Kingston
Central (Willowdale)
innovative featuresj
tangible benefits to community residents, such as cost
savings to taxpayers, the provision of service improve-
ments, and local job creationj
·
·
Municipal Finance Branch
13th Floor - 777 Bay Street
Toronto, Ontario
M5G 2E5
improved efficiency and effectiveness of public service
delivery;
·
,
(416) 585-6292
effective allocation of performance responsibilities and
·
Clerks and
Association of Municipal
Treasurers of Ontario
risks between partnersj
602-4294
Association of Ontario
(905)
Suite 520,
ON L4W 4X7
Officers
I
ON M5V 2E2
2810 Matheson Blvd. E.
Municipal Finance
121 John St., Suite
Mississauga,
effective use of non-traditional sources of revenues or
financing;
enhanced ability to measure performance and be
accountable for results.
·
·
(416) 979-1414
Toronto,
Officials
(416) 923-3107
Ontario Association of School Business
West
5th Floor, Suite 110
Toronto, ON M5S IV5
252 Bloor St.
2
disponible en français
39
Ce document est aussi
rements
Entry Requ
Undertaking
Please attach your detailed submissions to the Entry
Form. Your submission should include:
or
Description of the Project
1. Complete and sign the Entry Form (page 4). Where a
local government-wishes to enter more than one project, a
separate entry form must be completed for each project.
There is no entry fee.
to Enter
How
summary of the project or undertaking
A
1
2. A description of the project or undertaking
entries should not exceed eight
is suggested that
a)
pages)
It
innovative
involved
How the project or undertaking was
The organization(s)
3.
4.
excluding any background material
b) Background information, such as photographs,
brochures and publications should be included.
Materials such as slides, videos or computer demon-
strations wi]
the community (e.g, reduced costs,
service, coordination of resources and
The benefits to
in
objectives of public and/or private sector partners
5.
improvements
How the project or undertaking was initiated
6.
be accepted but are not normally
required.
the original submission and one
Send entry form,
2.
unbound copy to:
that were faced and how they were
7. The challenges
overcome
Association
Municipal Finance Officers'
121 John St., Suite I
Toronto ON M5V 2E2
Conditions of Participation
1. Only one entry may be made for each project or
undertaking. A local government may submit more than
Attention: Ms. Heather Bell
Re: Ontario Local Government Innovative Public Services
one project for consideration; however, the administrators
the right to select among or reject
reserve
which in their opinion represent a duplication.
of the award
entries
Delivery Award
2. The application must be submitted by an authorized
officiál of the involved.
Participants may include a diskette containing their
submission to reduce the reproduction required by the
administrators.
local government
The applicant must signify that the project of under-
with al legislation and regulatory
the
in its
3.
taking complies
approvals. The administrators of the award reserve
right to revoke an award, or reject an entry where
opinion such conditions are not satisfied.
4. Award winners are expected to share information
about their project or undertakingwith other organizations
in Ontario.
5. The decision of the administrators of the award shal
be final.
not be returned,
wi
6. Entries and supporting material
treated
as public information. It is the responsibility of applicants
to ensure that information does not breach confidentiality
be
All materials -contained in the submission wi
7.
3
provisions of agreements pertaining to the project or
undertaking.
o
4
The Ontari
Government
o Loco
nnovative
ivery Award
m
r
Fa
Entry
be completed for each project or undertaking,
Please attach your submission to this entry form. A separate entry form must
Entries must be received by close of business, June 30,1998,
Government
of Participating Organizations
Information
(ontact
Please provide a contact name in the event of the need for clarification of the submission.
Name
Contact
Contact Title
Contact Telephone
of participation in the Ontario
.I.uJ.V~un.I.J.Un provided is true and complete
Declaration
I acknowledge that I have read, understood and compiled with the, terms and conditions
Local Government Innovative Public Service Delivery Award, and certify that the '-' -.-""",
to the best of my knowledge. I authorize inclusion of this entry material in the an: 'ative Awards publication,
Name
4 J
Government
Title
Applicant Local
Date
ic Service De
Pub
Name of Applicant
Name(s
Applicant
COUNTY WARDENS OF ONTARIO
~Œ(£Œa"JŒ®
MAR 30
1998
COUNTY Of ELGIN
CLERK'S OFFICE
Honourable Sir:
On Monday, February 23, a meeting was held of the Wardens
of Eastern Ontario and Western Ontario. At that meeting, we were
informed by Ken Seiling, Chair of the Regional Chairs, of recent
correspondence directed to yourself. Mr. Premier, the purpose of this
letter is to emphasize the support of the Wardens of Ontario for the
Regional Chairs' letter.
In particular, the County Wardens are concerned with the lack
of authority, autonomy and flexibility accompanying the responsibilities
being transferred to the municipal sector. The vast majority of the
downloaded responsibilities fall to the County and Regional level of
government and as their representatives, we must emphasize to you
our dissatisfaction with the trust and respect that is missing from your
government to our level of government in these matters. To quote the
Regional Chairs, "An important principle has a/ways been Say for Pay,
and it appears that the Province may simply be transferring pay without
the true ability to manage or control the say".
We would suggest you have the appropriate Cabinet members
reconsider the micro-managing of municipal services including the
downloaded services such as Land Ambulance, Public Health,
Taxation policy, Social Housing and others
Additionally, Mr. Premier, we re-emphasize the lack of
accounting for huge hidden costs in what is presented as "revenue
neutral". By provincial officials' admission, the costs of Land
Ambulance do not include many significant items, the least not
necessarily being housing costs and insurance; the understatement of
policing costs including non-allocated overhead; the lack of Provincial
Offences revenué, the full cost of policing and thereduction of the CRF
in two years' time, etc.
.2
44
1998
March 9
The Honourable Mike Harris
Premier of Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
John McCorldndale
County of Brant
-Harry Thede
County of Broce
Rob Adams
County of Dufferin
Perry Clutterbuck
County of Elgin
Pat O'Neil
County of Essex
Phil Leonard
Frontenac Management Board
Delton Becker
County of Grey
Murray Fearrey
County of Haliburton
Albert Vader
County of Hastings
Jack Coleman
County of Huron
Joe Dedecker
County of Lambton
Paul Finner
County of Lanark
Howard French
United Counties of Leeds & Grenville
Gordon Schermerhorn
County of Lennox & Addington
David McDonald
County of Middlesex
George Boycott
County of Northumbertand
Mark Harrison
County of Oxfo,d
Dave Shearer
County 0; Perth
Tom Flynn
County of PeterlJorough
Jean..claude Trottier
United Counties of Prescott &
Russeli
David Stewart
County of Renfrew
Garfield Dunlop
County of Simcoe
Archie Byers
United Counties of Stonnont, Dundas
& Glengarry
John Macklem
County of Victoria
Murray Langdon
County of Weitington
It is as a result of your government's program transfer that the
Counties of Ontario and the Regions of Ontario face very similar
consequences and we need to re-emphasize the support for each
other and the mutual concerns which we have as a result.
Finally, it is our intent to continue to work with your government
to resolve these matters and to place our cooperative efforts to serving
the people of Ontario, as opposed to in-fighting of our respective
governments
We would be pleased to meet and discuss these concerns with
you at your convenience.
Yours sincerely,
~~~~\Ç~
Delton Becker
County of Grey
Chair, Western Ontario
Wardens' Association
Warden avid Stewart
County of Renfrew
Chair, Eastern Ontario
Wardens' Association
All Members of the Provincial Legislature
All Counties and Regions
A.M.O.
Grey County Counci
45
.~:
cc:
John McCorkindale
County of Brant
Harry Thede
County of Bruce
Rob 'Adams
County of Dufferin
Perry Clutterbuck
County of Elgin
Pat O'Neil
County of Essex
Phil Leonard
Frontenac Management Board
Delton Becker
County of Grey
Murray Fearrey
County of Haliburton
Albert Vader
County of Hastings
Jack Coleman
County of Huron
Joe Dedecker
County of Lambton
Paul Flnner
County of Lanarl<
Howard French
United Counties of Leeds & Grenville
Gordon Schermerhorn
County of Lennox & Addington
David McDonald
County of Middlesex
George Boycott
County of Northumberland
Mark Harrison
County of Oxford
Dave Shearer
County of Perth
Tom Flynn
County of PeteriJorough
Jean~laude Trottier
United Counties of Prescott &
Russell
David Stewart
County of Renfrew
Garfield Dunlop
County of Simcoe
Archie Byers
United Counties of Stormont, Dundas
& Glengany
John Macklem
County of Victoria
Murray Langdon
County of Wellington
CORPORATION OF THE COUNTY OF GREY
OFFICE OF THE WARDEN
(519) 376-2205
1-800-567 -GREY
Fax: (519) 376-7970
N4K 3E3
Delton Becker, Warden
595 9th Avenue East
Owen Sound, Ontario
~~@Œa''1Œ®
. MAR 30 1998
COUNTY OF ELGIN
CLERK'S OffiCE
1998
12
February
The Honourable Elizabeth Witmer
Minister of Health
10th Floor, Hepburn
80 Grosvenor Street
Toronto, Ontario
M7 A 2C4
Block
Honourable Madam:
You may recall the question I asked at the Ministers' Forum during the ROMA
convention this past Monday. It is important we pursue these concerns as I know it is
shared by all Counties across the Province. The transfer of responsibility, accountability
and financial obligations for Public Health and Land Ambulance has obviously not been
welcome news to Ministry of Health officials. The Social Services and Community. Health
Implementation Team has, on numerous instances, demanded further cooperation by
Ministry staff to ensure this transfer of responsibility is done with due trust, respect and
understanding of municipal government by the Province.
Recently announced mandatory programs for Public Health are but another example
of the Provincial bureaucracy feeling obligated to micro-manage what is now a municipal
responsibility.
Another example is the recently proclaimed Ambulance Act which places the
fUnding of ambulances at the upper tier and the cost apportionment negotiations with
separated cities at the lower tier. This is ludicrous, to say the least, to expect 20 to 30
municipalities to be an appropriate means of reaching decisions on behalf of another level
of government.
Many upper tier municipalities in the Province are impacted by tourism and
recreation facilities as well as medical facilities that attract a large clientele from outside the
municipality. These facilities result in a significant increase/requirement for ambulance
service. Will there be offsetting dollars forthcoming from the Province to deal with this
issue? In rural areas with a limited tax base, this is a significant concern
.2
t'
,
I understand there is an ambulance co-payment billing that, in the majority of cases,
is collected by hospitals. I further understand that a portion of the co-payment is retained
by the hospital, with the remainder being returned to the Ministry. If I am paying for the
provision of ambulance service, can I expect that I will receive some benefit from the
revenues? Can I do the billings? Can the operator bill and reduce my costs or improve
service? Is an increase in the co-payment charge planned or anticipated in the near
future?
Minister Witmer, we require your support to improve this partnership and we require
your direction and confirmation of the tools that municipalities will need to properly manage
these programs on behalf of your Government.
I recall your reference to the unfortunate outbreak recently in your home riding of
Waterloo Region. However, our understanding is the fact that your Health Unit is a direct
operation of the upper tier government and had no relevance to the due and proper care
that had to be given at such a critical time.
Counties are now as administratively sophisticated as Regions and are in a position
to provide improved efficiency and economy in their new responsibilities for Public Health
and Land Ambulance
be
Minister Witmer, I respectfully request your response as to exactly how we wi
the tools we require, and I thank you for that response in advance.
given
Yours sincerely,
\\J~~~',~~
Delton Becker
Warden, County of Grey
Chair, Western Ontario Wardens' Association
DB/sf
47
Bill Murdoch
Western Ontario Wardens' Association
Eastern Ontario Wardens' Association
Regional Chairs' Association
Jack Carroll
A.M.O.
cc:
CORPORATION OF THE COUNTI OF GREY
OFFICE OF THE WARDEN
(519) 376-2205
1-800-567-GREY
Fax: (519) 376-7970
N4K 3E3
Delton Becker, Warden
595 9th Avenue East
Owen Sound, Ontario
~Œ@L~llVŒ®
1998
12
February
1998
COUNTY OF ElGIN
ClEi!K'S OFtlCE
MAR 8U
Mr. Frank Klees
Parliamentary Assistant to the
Minister of Community & Social Services
6th Floor, Hepburn Block
80 Grošvenor Street
Toronto, Ontario
M7A 1E9
Klees
You recall my question at the recently held ROMA conference in regards to the
need for "say for pay" by municipalities in the area of Social Assistance and Ontario Works
Mr.
Dear
It is important this transfer of responsibility happen with due respect and regard to
municipal governments as full partners with your Government.
I look forward to your written confirmation as to the means by which municipalities
will have the tools necessary to fulfil our obligations as new and increased funding partners
with you
Thank you for your response.
Yours sincerely,
~~ ~~~
Delton Becker
Warden, County of Grey
Chair, Western Ontario Wardens' Association
DB/sf
48
Bill Murdoch
Western Ontario Wardens' Association
Eastern Ontario Wardens' Association
Regional Chairs' Association
Minister Janet Ecker
cc:
~tÆ
".-.
Ontario
~_.".._--_.__._-_.
~1~ceŒmvŒ®
MAR 3Q
E9
Ministère des
Services sociaux
et communautaires
Bureau du Ministre
Édifice Hepburn
Queen's Park
Toronto ON M7 A
(416) 325-5225
E9
Ministry of
Community and
Social Services
Office of. the Minister
Hepburn Block
Queen's Park
Toronto ON M7A
(416) 325-5225
1998
COUMTY OF ELGIN
CLERK'S OfFICE
1998
Mr. Mark G. McDonald
County Administrator/Clerk
County of Elgin
450 Sunset Drive
St. Thomas. Ontario
N5R 5Vl
March 25
I
Mr. McDonald,
the resolution from the Council for the Corporation of the County of Elgin,
the cost sharing agreements between separated cities and counties
Dear
Thank you for
dated July 25 1997, about
regret the delay in my response
I have noted the objections raised in your resolution and want to assure you that the
government intends to provide an element of flexibility for municipalities in a consolidated
service management area so that they can properly agree on an approach öther than
assessment. There are a number of current and proposed agreements which divide social
assistance allowances and benefits between counties and separated cities based on caseload
and the government is not planning on changing these arrangements
The government needs to have more discussions and deliberations on what the default should
be for dividing costs for social and community health services between a county and separated
city where they are unable to agree. We will continue consulting with the Social and
Community Health Services Implementation Team, as well as staff from the Ministry of
Municipal Affairs and Housing on this issue
Thank you for your resolution.
Sincerely.
Janet Ecker
Minister
49
Jt~
lii
~
Ontario
Ministère des Affaires civiques,
de la Culture et des Loisirs
Ministre
Ministry of Citizenship.
Culture and Recreation
Minister
~~œl~QWŒ®
1998
6e étage
77 rue Bloor ouest
Toronto ON M7A 2R9
T èl. : (416) 325-6200
Tèlèc.: (416) 325·6195
6th Floor
77 Bloor Street West
Toronto ON M7A 2R9
Tel.: (416) 325-6200
Fax: (416) 325-6195
998
1
March
2
APR
courm OF ELGIN
CLERWS OFfICE
--
Dear friends:
Is there someone you know whose voluntary or professional achievements in the area of disability
issues personifies excellence? By honouring outstanding achievers in this field we in turn draw
attention to the needs, abilities and rights of people with disabilities.
It is with great pleasure thaI I invite you to participate in the 1998 Community Action Awards
Program. Twelve people are chosen to receive this award each spring, These are individuals
some of whom may have disabilities, who have made a significant contribution to their
communities by promoting integration and independence, or, who have shown commitment and
dedication to developing the potential of people with disabilities and improving their quality of life
As in the past, they will be people who have shown leadership in extending the participation of
people with disabilities in our society and economy,
Among the 138 past recipients of the Community Action Awards are individuals who have initiated
activities and programs, helped to establish accessible services and supported groups in their
communities and many, many more
The deadline for receiving the enclosed nomination form is Friday, April 24, 1998. It may be
submitted by FAX at (416) 314-7743 or mailed to the Ontario Honours and Awards Office,
77 Bloor Street West, 4th floor, Toronto, Ontario, M7A 2R9. If you require further information
please contact the Ontario Honours and Awards office at (416) 314-7526,
I encourage you to take the time to nominate that extra-special person you know who has gone
above and beyond the call of duty in the area of disability issues. Thank you
Yours sinçerely,
__-/{.~ A
5Ó
Isabel Bassett
Minister
Enclosure
10).107
® Ontario
1998 COMMUNITY
ACTION
AWARDS
PURPOSE
Each year, the Community Action Awards are presented
to 12 people who are dedicated to promoting the accep-
tance and participation of persons with disabilities in their
communities. The awards give recognition to those indi-
viduals who are forging new roles for themselves, are ini-
tiating new programs and policies, and are spearheading
the widespread changes taking place today around issues
of access, services, supports and rights for people with
disabilities in communities across Ontario. Since they
were launched in 1987, the Community Action Awards
have honoured the men and women who, through their
leadership and commitment, have been instrumental in
affecting positive change for persons with disabilities.
WHO PRESENTS THE AWARDS?
The Community Action Awards are presented by the
Ministry of Citizenship, Culture and Recreation, which is
committed to promoting the dignity, independence and
potential of persons with disabilities in Ontario.
WHO IS ELIGIBLE?
'The Community Action Awards are presented to people
with or without disabilities who have made a significant
contribution to promoting access and equal opportunity
for people with disabilities, or who have shown commit-
ment and dedication to developing the potential of peo-
ple with disabilities and improving their quality of life.
In the past, recipients have been men and women who,
for the benefit of persons with disabilities, have:
· initiated activities and programs;
· helped to establish accessible services eg., transporta-
tion and barrier-free policies in their communities;
· organized support groups and improved services;
· represented the interests of people with disabilities
as board members of community agencies;
· designed and implemented products and
programs; and
· spearheaded promotional events and activities to
showcase the abilities of persons with disabilities.
How ARE THE AWARD RECIPIENTS SELECTED?
The award recipients are selected by a committee of rep-
resentatives from the disability community who are
appointed each year by the Minister of Citizenship,
Culture and Recreation. The committee reviews the sub-
missions and selects the 12 recipients from the numerous
nominations received.
WHEN WILL THE AWARDS BE PRESENTED?
Awards are presented at a ceremony held in the spring.
The 12 award recipients and their nominators will be
notified by phone in advance of the awards ceremony.
WHEN IS THE DEADLINE?
Any person or organization can nominate an individual
by completing the following nomination form and send-
ing it to the address below no later than April 24, 1998.
Photocopies of this form are also acceptable.
Further information and additional nomination forms
may be obtained from:
Ontario Honours and Awards
Ministry of Citizenship, Culture and Recreation
77 Bloor Street West, 4th floor
Toronto, Ontario M7 A 2R9
Telephone: (416) 314-7526 Fax: (416) 314-7743
Note: No posthumous awards
® Ontario
Personal information on this form is col/ected under the authority of the Ministry of Citizenship and Culture Act, R.S.O. 1990, c.M.18, s.4
and will be used to determine eligibility and notify recipients of the Community Action Awards. For further information, please contact the
Manager, Ontario Honours and Awards, 77 Bloor Street West, Toronto, ON M7A 2R9, (416) 314-7523.
I wish to place the following nomination before the selection committee for
a Community Action Award for 1998.
The person I am nominating is: (Please print or type)
Address
City/Town
Postal Code
Telephone (9 a.m.-S p.m.)
Fax
~
My name is
Address
City/Town
Postal Code
Telephone (9 a.m.-S p.m.)
Fax
Signature
Have you submitted the following?
1. Detailed description of achievement:
D Describe the achievement in detail including
background/history relating to the achievement;
D Describe what made this an outstanding
achievement for your nominee, in view
of the resources available to them;
D How long you have known the nominee; and
D When the achievement was initiated
and completed. ~
2. Written testimonials from two persons.
61-173 (03f98)
3. Additional material (optional):
Include any additional material in support of this
nomination (e.g. additional testimonial letters,
publications, media stories, etc.)
Please send completed forms and support materials to:
Ontario Honours and Awards
Ministry of Citizenship, Culture and Recreation
77 Bloor Street West, 4th floor
Toronto, Ontario M7 A 2R9
Telephone: (416) 314-7526 Fax: (416) 314-7743
POD
Board
633766
School
TO
strict
SOUTH
o
B
Thames Valley
S
T, v, D,
FROM
25AM
07
04-07-98
Laughlin, Director of Education and Secretary
(John)
w.
19980406
Mark McDonald
Administratm/Clerk
Elgin County
Administration Building
450 Sunset Drive
St, Thomas, Ontario NSR 5Vl
Former Elgin County Board of Education
Dear Mark McDonald:
Time Capsule
Recognizing the significant contribution the four forming partners of the Thames Valley District
School Board, it is the intention to prepare a time capsule higWighting each board's history and
the establishment of the new board. The time capsule will be presented and closed at the last
Board meeting in June.
Re
I have been requested by the Chair of the Thames Valley District School Board, Heather Wice,
to gather items to provide on overview ofthe former Elgin County Board of Education for future
viewers. Listed as a suggested item is a flag from the County of Elgin.
it be possible for me to obtain a County of Elgin flag to be placed in the Ume capS\11e?
Would
I look forward to hearing from you,
Sincerely,
Carolyn L. B
Office Super\iÿ¡or
Community Education Centre - South
Community Educa1!on Centre South, 400 Sunset Drive, Sl Thomas, Onfario, Canada N5R 3CB
Te1.(519) 633-2700, Fax. (519) 633-1622
53
1998
COUNCIL CORRESPONDENCE - APRIL 14TH.
enda
thanking Council for the flowers sent during their recent
Consent A
Items for Information
1. Heffren Family,
bereavement.
nfrastructure Project Approved'
2. Canada/Ontario Infrastructure Works,
(ATTACHED)
3, The Non-Union Staff, Elgin County Library, thanking Mark McDonald and Harley
Underhill for their efforts during the recent C.U,P.E. negotiations, (ATTACHED)
Data concerning
What
A.M,O.. Member Communication ALERT:
Province Releases Revised Who Does
realignment of services, (ATTACHED)
1)
4.
Municipal Referendum Legislation.
(ATTACHED)
Province Releases Proposals for
2)
5. The Honourable Michael D, Harris, Premier of Ontario, thanking Council for
informing the Premier's office of Council's endorsement of the resolutions by the
Association of Municipalities of Ontario regarding realignment of the provincial-
municipal services. (ATTACHED)
6, John Bray, AIDirector General, Communications Branch, Indian and Northern
Affairs Canada, re: National Aboriginal Day. (Pamphlet enclosed)
re: Biological Control Option for
54
7. Hugh Geurts, Weed Inspector, County of Elgin
the Control of Purple Loosestrife. (ATTACHED)
-~-\
E \
\
I
r
!
i
i
/
/
/
/
/
/
-
(
/
/
/)
\ '
f
I
\
416-863-2101
Please Call
In Case of Transmission Difficulties,
County of Elgin
Please Deliver To
1998
1,
Canada / Ontario Infrastructure Works
Re_ease
Release:
Wednesday, April
-
News
INFRASTRUCTURE PROJECT APPROVED
ST. THOMAS - A $101,000 project has received approval under the Canada/Ontario
Infrastructure Works program. The announcement was made today by the Honourable Tony
Clement, Minister of Transportation, Gar Knutson, MP for Elgin-Middlesex-London, and Perry
Clutterbuck, Warden of the County of Elgin.
which
Work,
Lome
Funding will be used to resurface Main Street in the fonner village of West
includes replacing curbs and gutters, should be finished this spring.
said
"The Ontario government recognizes the importance of keeping our roads in good repair,"
Mr. Clement. "This project will lead to improved economic opportunities in this area,"
"The project announced today contributes to an efficient, safe transportation network, essential if
we are to maintain our economic competitiveness," said Mr. Knutson. "It is a perfect illustration
of what the concerted efforts of three levels of government can do to improve infi:astructure
throughout the province."
wil
"It
said Warden Clutterbuck
"
"This project will improve driving conditions on Main Street,
also improve the aesthetics ofthc villagc's business area."
Canada/Ontario Infrastructure Works is a joint venture of the federal and provincial governments
with participation from local partners such as municipalities, post-secondary institutions and
health care facilities. The program is designed to renew Ontario's infrastructure, which leads
economic deveJopment and job creation.
to
C dl+1
ana a
55
® Ontario
2
The $459 million invested through the recent extension of the program will bring the total
investment in Ontario's infrastructure under the program to $2.8 billion. The first phase of the
program has already created more than 33,000 jobs and the new flU1ding is expected to generate
thousands more jobs in Ontario.
- 30
Sheila File
Industry Canada
Ontario Region
(416) 954-6649
further information, contact:
Lisa Heaton
Ministry of MlU1icipal
Affairs and Housing
585-6779
For
Mark McDonald
COlU1ty of
Elgin
(519)
6)
(41
631-1460
Le texte de ce communiqué de presse est aussi disponible en français.
56
Reference
31C 455511/5-44000-02
450 SUNSET DRIVE
ST, THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
ELGIN COUNTY LIBRARY
CATHY BISHOP
Manager of Library Services
{
1998
March 20,
Mr, Harley Underhil
Personnel Administrator
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Harley
The Non-Union staff of the Elgin County Library would like to express our
sincere appreciation and gratitude to yourself and Mark for a job well done
at negotiations with C.U.P.E. on March 18, 1998.
Dear
support and guidance
for their
We would also like to thank County Counci
throughout this difficult decision process.
We recognize the skill, professionalism, and dedicated hours required to
prepare and accomplish such a task and are truly thankful for the outcome
Team work, support and positive attitudes an key factors in any
organization and we the Non-Union staff of th ~in County Library would
like to echo our sentiments to you. .-J:Y'- / ~
) I ~_________K' L L:'---«-
Vi ~"^
Q ~ ~ '. . r fill Pnctwf)J
, ~rfJ1( ~~
o 7
() /j(~ ~ <--7 IJvvJ
/µ:;;«rI ~ .
~~ -4v-.. Ii I) ,-.;J
// \ 1n~ II r~(!)'J
5 7)~''1
Iy
The Non-Union Staff,
Elgin County Library
respectfu
Yours
Elgin County Counci
M. McDonald
cc:
Page BB2
CLERK-Elgin Co
1 519 £.33 7£.£.1
ASSOCIATIon OF?->
AMO
EST;
07:42 PM
B3/31/9B BB:B£.:BB
01
Association of
Municipalilies
of Ontario
p,
416971619
/\Íft\O
FAX NO,
MAR- 30-98 MON
3QS UnlV'ðr.lt}' Avenue, SuIte 1701
Toronto. ON M5G 1Ee
(-41'3) 911-9B56' fBX: t"1Ð) 971-6191
emall: IIrnaCllmo.ml.lrllcQM.COm
rei
~'-ER'-
March 30, 1998
Alert - 98/009
mmediate Action
For
PROVINCE RELEASES REVISED WHO DOES WHAT DATA
What
The Province has confirmed that updated data related to the Who Does
realignment of services will be distributed to municipalities on March 31st
ISSUE:
FACTS:
Finance Minister Ernie Eves, responding to vigorous AMO advocacy efforts (see AMO Alert -
98/006), had promised to release the data by the end of March. The release of the data meets that
promise and provides municipalities with revised finanoial data as well as explanations of the
changes from the December 12'h release.
and
and
numbers,
lower tier numbers,
their own numbers
own upper tier
receive
Upper Tiers - aggregated figures
all lower tier numbers;
Lower Tiers - aggregated figures for the geographic area, their own
the upper tier numbers;
Separated Cities - aggregated figures for the geographic area and
their
for the geographic area,
municipalities wi
What
·
·
·
also receive:
a detailed oompendium outlining program and allooation changes;
Community Reinvestment Fund 1998 Allocation (the municipal allooation
reoent reassessment and program data); and
Local Servioes Realignment Cost Summary, a statement of estimated program costs. annual
and for the first calendar quarter -- to assist planning and budgeting.
the most
reflects
All municipalities wi
·
·
·
tier
tier
and program data.
Statements do not include oosts for unincorporated areas in Northern Ontario. Lower
municipalities' statements include only program costs that will be invoiced directly to lower
municipalities,
recent reassessment
Figures have been updated based on the most
.12
'{,(/1CiL rtf2 /If''~
Copy To
Page 883
CLERK-Elgin Co
1 519 633 7661
ASSOCIATION OF?-)
EST
83/31/98 88:86:48
02
p,
4169716191
FAX NO,
AMO
MAR-30-98 MON 07:43 PM
PROVINCE RELEASES REVISED WHO DOES WHAT DATA
Details on invoicing will be forwarded to municipalities shortly. Municipalities will not be required to
make payments to the Province before September 1, 1998. Regarding costs for social assistance
and child care, the Ministry of Community and Social Services has been adjusting its monthly
payments to municipalities for general welfare to reflect the new cost-sharing arrangements for
family benefits and child care.
Alert:
Member Communication
nformation changes. Here are some highlights:
Policing - estimates are based on 1997 actual workload data and represent actual service
provided to each lower tier municipality. The $90 per household cOst to taxpayers is applied to
occupied, not vacant land or units,
The compendium details all program
·
Land Ambu/ance - distribution of costs now reflect the level of service and a more accurate
method of distributing costs using station location as opposed to headquarters. Overall costs
have increased to reflect salary arbitration awards identified prior to January 1, 1998, projected
heavier demand and contingency costs such as vehicle costs.
·
Social Assistance - expenditures remain forecast at the provìnciallevel and do not reflect
possible local fluctuations. Province·wide numbers also reflect a decrease in the caseload, and
include Domiciliary Hostels.
·
Residential Education Tax Room - now uses 1998 preliminary assessment data (released
January 1998), and clarifies other aspects of the calculation. A copy of the formula is included
in the compendium. Generally the tax room is at the lower tier recognizing that lower tiers will
be levied upper tier costs,
·
The Community Reinvestment Fund of $570 million has been increased by $30 million Community
Reinvestment Fund payments to qualifying municipalities will begin before the first payment is due
to the Province,
AMO ACTION
The package contains a lot of information, AMO has just received the data for all municipalities.
Staff is analyzing the information and will continue to update members on further developments,
For more details on the provincial information, you should contact your local MMAH regional office
1-800-255-4736
1-800·668-0230
1-800-267·9438
1-800-461·1193
1-800-465-5027
(519) 673-1611
(416) 327-0017
(613) 548A304
(705) 564·0120
(807) 475-1651
Southwestern Regional Office
Centra Regional Office
Eastern Regional Office
Northeastern Regional Office
Northwestern Regional Office
John Maddox
Ahmed Sharaf
Warren Sleeth
Germain Lacoursiere
Rag Lake
www.municom.com.
Pat Vanini, Director of Policy and Government Relations at (416) 971-
9866 ex\. 316 or email: pvanini@amo.munlcom.com
Lilian Cheung at (416) 971-9856 ex!. 308
C:\USEA\f'OLICV\fINA\.\!)eO:'!301l11.wþl;l
This Information is availab/e through AMO's MUNlCOM network at
59
more infcrmation contact:
Transmission problems contact
For
Page ßß2
Association of
Municipalities
of Ontario
01
P
CLERI!-Elgin Co
4169716191
tImlO
,.. ,
, . \-- .
. ...\ ,H! '. >
1 519 [,33 7[,[,1
FAX NO,
ASSOCIATIon OF?->
AMO
MAR-16-98 MON 05:46 PM
EST
ß3/1['/9B 23:47:1ß
383 Onlvel'lltv Avenue, SuIte 1701
Toronto! ON M6G 1 E6
~LER'-
(.18) Ð7,-Q85e. Fllx: (41ð) 071..&1;1
!!!Iml1l1: fimoGttmo.mun1com.c.orn
March 16, 1998
Alert - 98/007
To'
Immediate Action
For
Referendum Legislation
Province Releases Proposals for Municipal
referendum proposals
to hold 30-day consultation on the Government's municipal
Province
THE ISSUE:
THE FACTS:
The Honourable Tony Clement today released a draft consultation paper entitled 'Municipal Referendum
Framework', a precursor to referendum legislation that is anticipated this spring. It proposes a referendum
framework for munioipalities, including:
procedures for the initiation of binding referendums by both municipal councils and their voters
criteria for referendum questions (e.g. within the municipality's jurisdiction)
rules requiring full and accurate disclosure to the voters of the costs of implementing each referendum
proposal
designation of municipal clerks as having overall responsibility for administering municipal referenda
provisions to allow clerks access to the advice and expertise of a provincial Referendum Commission in
making their decisions
opportunities for appeals to the Ontario Municipal Board on any decision restricting the initiation or
implementation of a referendum
rules régarding spending and contribution limits, financial reporting and audit powers in order to equalize
the public's access to referenda and to prevent referenda being abused by persons with unlimited financial
resou rces
requirements for munioipalities to implement the results of binding referenda where at least 50 per cent
of eligible voters have cast ballots and at least 50 per cent of the votes cast are in favour of the resuit
requirements for municipalities to implement the results of a binding referendum only to the extent of the
estimated cost which was set out on the ballot.
·
·
·
·
·
·
·
The Ministry is forwarding a package of information including the consultation paper to all heads of municipal
councils today. For the next month (currently scheduled to end on April 9th), the Minister will travel across the
province to hear comment on the proposals. The meetings will begin on March 23 in Ottawa and will move
on to Windsor, Kitchener, London, Thunder Bay, Kingston, Oshawa and Sudbury and points in between.
be
AMOwi
recommendations,
forward
review the report and bring
time for comment.
STATUS:
AMO's Municipal Act Task Force will
urging the Ministry to allow additional
Members are encouraged to read the material carefully and to provide written submissions to the Minister.
For more information on the consultation process, contact the Province at 1-888-461-3015, or visit the website
at www.gov.on.ca/referendum.
,wpd
www.municom.com.
Pat Vaninl, Director of Policy and Government Relations at (4' 6) 971-9856
ex!. 316 or email: pvanini@amo.municom.com
Lilian Cheung at (416) 971·9856 ext. 308
60
G~\USER\~OLIOWINAI.\BeOS1 eal
This information is available through AMOs MUNICOM network at
For more information contact
Transmission problems contact:
~~~
~$~
'IIIIIœmt'
Ontario
_.
~~~ŒavŒ~
MAR 16 1998
COUNTY Of ELGIN
ClIPJ('S OffiCE
~,.....,.~>"",. --"
Le Premier mlnistre
de l'Ontario
Hðtel du gouvernement
Queen's Park
Toronto (Ontario
M7A 1A1
The Premier
of Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
March 11. 1998
Mrs. S.J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mrs. Heffren:
Thank you for writing to inform me of council's endorsement of the resolutions by the
Association of Municipalities of Ontario, regarding the realignment of the provincial-municipal
services under the Who Does What reforms.
I have noted council's views and appreciate being kept informed
Sincerely
1
6
Michael D. Harris, MPP
@
Affaires indiennes
et du Nord Canada
Indian and Northern
Affairs Canada
.+.
Volreréférence
Your file
ourla
NoIre reférence
Objet: Documents promotionnels
Journée nationale des AutocbtQnes
Our file
1998
8
1
MAR
RE: National Abori
Px_omotional Materials
v ous trouverez ci-joint des copies d'une
affiche, d'un dépliant et d'un signet qui
seront utilisés afin de promouvoir la Journée
nationale des Autochtones du 21 juin 1998
Please find enclosed copies of a poster,
pamphlet and bookmark which will be used
to promote National Aboriginal Day on
June 21. 1998
Ce sera seulement la troisième fois que nous
célèbrerons cette joumée depuis qu'elle a été
proclamée en mai 1996. Nous espérons donc
que vous ferez la promotion de cette
importante joumée en distribuant les
affiches et les documents promotionnels
dans les semaines précédant Ie 21 juin 1998
This is only the since the Day was
proclaimed in May We are hoping
that you will help promote the celebration of
this important day by displaying the poster
and promotional materials in the weeks
leading up to June 21.1998.
third year
1996.
Je vous remercie de nous apporter votre aide
et de contribuer ainsi à faire de la Journée
nationale des Autochtones un succès.
Thank you for your continued support in
making National Aboriginal Day a success.
Veuillez agréer mes salutations distinguées.
ray
AlDirector General / Directeur général intérimaire
Communications Branch / Direction générale des Communications
Yours truly,
<I
p.j
encl.
Printed on recycled paper -Imprlmé sur pspler recyc/9
62
Canadã
Indian and Northern
Altai rs Canada
Altaires indiennes
et du Nord Canada
1+1
Your file
Votreréférence
Our file
NotJeréférence
[JOB
,..JJ
RE: National Aborl
Promotional Materials
B
MAR
ourla
Objet: Documents promotionnels
Journée nationale des Autochtones
Please find enclosed copies of a poster,
pamphlet and bookmark which will be used
to promote National Aboriginal Day on
June 21,1998
v ous trouverez ci-joint des copies d'une
affiche, d'un dépliant et d'un signet qui
seront utilisés afin de promouvoir la Journée
nationale des Autochtones du 21 juin 1998
This is only the third year since the Day was
proclaimed in May 1996. We are hoping
that you will help promote the celebration of
this important day by displaying the poster
and promotional materials in the weeks
leading up to June 21.1998
Ce sera seulement la troisième fois que nous
célèbrerons cette joumée depuis qu'elle a été
proclamée en mai 1996. Nous espérons donc
que vous ferez la promotion de cette
importante joumée en distribuant les
affiches et les documents promotionnels
dans les semaines précédant Ie 21 juin 1998
Thank you for your continued support in
making National Aboriginal Day a success.
Je vous remercie de nous apporter votre aide
et de contribuer ainsi à faire de la Joumée
nationale des Autochtones un succès.
truly,
Yours
Veuillez agréer mes salutations distinguées.
Bray
intérimaire / AlDirector General
Communications / Communications
Directeur général
Direction générale des
Branch
<I
recycled papa,
on
Imprimé sur pap/af recyc/é-Prinled
p.j
Canadã
encl
132/132
p
AUTH
CONS
CREEK
KETTLE
38
:
113
MaN
MAR-23-98
March 19, 1998
Date:
Elgin County Council
Weed Inspector
Memo To
From: Hugh Geurts -
RE: BIOLOGICAL CONTROL OPTION FOR THE CONTROL OF PURPLE
LOOSESTRIFE (Lythrum salicaria)
As most of Council knows, Purple Loosestrife is an invasive European introduced weed
which is having a substantial impact on thc ecological balanace of our wetlands in
Ontario. The plants can outcompete our native species in the right conditions, and as
such, change the biology of the wetland which in turn threatens many species of birds and
amphibians.
Most conventional control measures to control this weed arc ineffcctive. Physical
removal is impractical because of the wet condtions in which it thrives. Chemical control
is .not an option as chemicals can be devastating to a wetland. The plant can produce
thousands of seeds per year and like Canada Thistle can spread very well vegetatively.
Approximately 1/2 of the municipalities within Elgin County havc adopted Loosestrife
for control witbin their jurisdictions. Fortunately, Elgin COllDty as compared to other
parts of Ontario has not been heavily invaded by tois plant. The most significant arcas
affected in this County appear to be DunwichlWcst Elgin arollnd the 401
For toe past ten Y7ar~, the federal government has been conducting studies to control the
weed through the ùse of a beetle which feeds of the plant. The Beetle ( Galerucel\a) is the
plants native pest in Europe and will not feed on any other plant. Research has shown
that the beeetle will produce "Effective" control of thc plant.
that the Beetle does not and
wim do is kcep the plant from
the damage the plant causes,
The key word here is effective, It is my understanding
cannot eradicate the plant from an area. What thc beetle
realizing its full invasive potential within a given area,
however, could still be significant.
The Federal Govenunent has now approved sale of thesc beetles to interested parties woo
wish some measurc of control of the pcsts ( 2,000 beetles for $900,00), The bcetles
would be released in significant areas that have been invaded by the plant and the hope is
that the area would not be completly dominated by the Loosestrife. This option is
available to the County if Council deems it necccssary.
It is my reccommendation that since this Connry is not at a critical stage with this weed
and that the beetles' effectiveness is still subjective, that the County delay with this
control option until success can be established from the experience of other Counties.
63