The URL can be used to link to this page

February 26, 1998 Agenda ORDERS OF THE DA Y 1998 at 9:00 A.M. FOR THURSDA Y. FEBRUARY 26TH. MORNING SESSION PAGE # 8 of Meeting Called to Order Adoption of meeting held on January 27th Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGA T/ON - Dr. Graham Pollett, Medical Officer of Health and Mr. George Dawson, Inspector for the Elgin-St. Thomas Health Unit to address Council on Part the Building Code Regulations. 1998 Minutes 1 st 2nd 3rd 4th I Motion to Move Into "Committee Of The Whole Counci 5th Reports of Council and Staff Reports of Councillors Reports of Staff 6th 1 Treasury Personnel Corporate Expenditures 1998 Budgets: Grants Engineering Services Library Administrative/Clerk on Preliminary Report 2 - see attached Council Correspondence Consideration nformation 7th 3 Items for ) ) Items n-Camera (Consent Agenda) Items - see separate agenda to Rise and Report for 8th 9th 4 the Committee Of The Whole Motion Motion to Adopt Recommendations from OTHER BUSINESS 10th 11th Statementsllnquiries by Members Notice of Motion Matters of Urgency 1) 2) 3) Consideration of By-Laws ADJOURNMENT LUNCH TO BE PROVIDED Ms. Barbara Konyi, Manager, Policy Planning Branch, Ministry of Municipal Affairs, to address Council on the Implementation of Planning at the Municipal Level. 12th 13th 1998 10, 5 March REPORT~ OF COUNCIL AND STAFF REPORTS OF COUNCILLORS - None STAFF REPORTS Report #2 Seniors, Correspondence Director/Administrator of Homes for Boyes F.J 1 Report #3 Homes Correspondence Homes for Seniors Director/Administrator of Boyes F.J 2 Occupancy Report of Seniors, Boyes, Director/Administrator of Homes for F. J 3. Report #4 F.J. Boyes, Director/Administrator of #5 Report Seniors, Homes Staffing Issues Homes for 4. Report #6 Seniors, Homes Staffing Issues Elgin Middlesex Sanitation of Homes for Director/Administrator F.J. Boyes W. Watters, 5 6 Engineering Services, Manager C Room Elgin Photographic Heritage Society Engineering Services C. W. Watters, Manager Usage C. W. Watters 7 Middlesex County Road and Bridge Engineering Services Manager 8. Designation Study W. Watters, Weight of Loads To Be Carried Engineering Services, Restricting of Manager C 9. On County Roads Library Services, Automation Expense Report Bishop, Veger, Treasurer, Manager C 10. Committees Health Roads Maintenance Payment to Lower Tiers Statement on Convention Expenses Statement on Remuneration and Expenses and Outside Boards Statement on Remuneration and Expenses - Land Division, Unit and Thames Valley District Health Council I Counci ) i) ) Treasurer, L. L. Veger, 11 12 ity Non-Evidence Limit Long Term Disab Administrator, Emergency Measures Co-Ordinator, Personne I H. Underhi 13 14. 15. MTO Signage Quote Recommendation Amendment to K. Dunn, the Emergency Plans Act, K. Dunn, Emergency Measures Co-Ordinator, Seminars Deputy Clerk, Elgin County Tree Commissioner/Weed Declaration of an Emergency Attendance at Counci 1983 S. Heffren, 16 17 Operations Report for January nspector, ~~1 Exceptions . ~ ~~ Minor H. Geurts, Two Applications for 1998 REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Deparbnent FROM: February 2, 1998 DATE: Report #2 Correspondence SUBJECT: round: The Terrace Lodge Auxiliary present a report to the Homes Committee of Management to provide information on the Auxiliary volunteers for the past year. This report is normally submitted for review and acknowledgment of their endeavors. Introductio Discussion: The 1997 report outlines the activities in the building as well as fundraising endeavors during the past year. In the summary paragraph, Mrs. Hoshal indicates that although the members enjoy the fellowship and activities, the Auxiliary is sorely in need of younger members that would bolster the membership of Terrace Lodge Auxiliary. Conclusion: The Auxiliaries of the Homes provide many services and benefits to the residents. We value their services to the residents, not only in monetary values but in emotional and spiritual support. It is important to acknowledge and confirm the activities that are undertaken. Report of the Terrace Lodge Auxiliary be received and filed, Recommendation: That the 1997 Annual and acknowledged. , , Respectfully submitted: Director! Administrator F. J. Boyes, ~"-'- cDonald County Administrator/Clerk 2 ~ Approved for submission: / c¡ 9, a I ¿tV c:,z .J¿VJ~ 4T~ c;;;;;: ~_. Q 7 /997 ~ 1¿ä{c~1-/$~~~~ ~L-¿ F/1j2F/,¿'vv~ '4.JJ '¿d~ ~..-c~~d- ~~ ~;; .,::;l j!/.-C'-d ~'.<f.:pC</-'d ~vJ-¿,'z./~ì /-5' ~~u~.L&,'è.Þ"-d/J.-z.d ~An U/~~~rV0, f)---t.-<--- "'j ~ ~~ ~ ----~ i n-.-a, ¿.~ ~~ 11 ?-j, ~.-'k.4.-a-- ~ 4· ~~¿;.~ Ju~ ~'"L(J..-y;~·Ì/.J...--&"7 ~ ,-C-U/I, " , ~#, (f)"v /""Qe.cc ,-Zß-,. . /0 ./' e~-.¿.u- 4-èCê'~~v!--C¿ ~ -é,k¿ --dea::cA --11 ~ rcH '1Þ 4 ~ -a ~~ --?/U--. ~~ ~ Jd¿--c<-¿.d4 --I~~ ¿ AV ~ ~~.~d4 æ ~ --c-~ ~dd .~ ¿~~ 0v-c-uk~7/~ Ãd ______ß.¿li-v~ . ~ c ~ ¿J/ .--t-v-dt ~. ~ ~.---;Þ d.d..è..d J~ ---'-V-.¿ ----r..ú 1Á, - 4..e-. -' ~I --0v.~ ~~ ~~, ~~--- ~ ~ ~ e..¿.~~ ~ .~dvwAýoJ.- 1_" ,~~~ ~ d~ La; .,..;::Ch ..--c::U.v-de. ~. :.¿v. ~ --a.. ~ h~. 'Þ~ --cv ~~ I.; t/?/ ~ -c.c..J.-<<-d ~-o -4ð~~ ~ ./C¿fyv~/I-~ ~ ~ ~?'~ --/.:û~,,/I..-:o 0~ tz'~( ~~ -Il~ --a.. ~~~~~, ~ .~~~ 1--': ~.~~~~ l'rVvU- ~, ~Ut .-ß, --0-V C-~ ----tif ~ ~A -/- ~ ~./ ie ~ I~ J+ ~~~'Jð , - r ~",r'-V<-oV .....;¡.d-,:t .(l"'Ì/ er:n ~.A-V-ó4 d2 ~ 1if r. -.:ú, .~ ' .D--::u~f ...;::;(, p ----c-<. -r1"¿15 u' - ~ -= 4-Q.- --d-v- , ,+-:,-/...,¿, ',/J /j , ~ ~ --4--£.-ép , t.J.... . ~,.¿ ~ ~p- ;é---v;l- ~ 4- ---I~ ~ ~ do ~ b -a-nd .h ~ c..ed- 2 ~cI ~ !J;aJ¿,~~ ~'~~~ ~ ~/-zt; ~ 'A~ ~~'f--4w ......¿y...., i./::J--"lr¿.¿..Jo,;;t' ._ct'.-oJ -:."j . jrvVv ~ ,¿~~ ~ ../Ù-;. 4 <;/.~ _ ~ .~ ~ ~ -' e-~~~~.~ ~. /~~~.r :¡;~ :.-cd.~ ~-Udþ ~ ~~ ~.",,::;{:¡~.~4u ~ v~.----4JÞ-" c'.tJ~ ~~~~ l vi-~~~t ~i::J;j.~ :_~ A ) ~ ~ - ~.-a;t" 1le-c-u'" ~ ~ /.i-; ~ ~ n-.::dæ ~ f/tcV7n-'-Zd~ ~ ~ ~~ D~.'--a_ J.,~¡-~ ~; "þ'<~--cÆ/2- ~~~~i U . ~. -?&1 ~~ ~d-d¿ -1-- ~ ./}/Y/ß kv I ø~ ¿ ~ ~/ -GG -I" ~ / / -~ ~ -~--~ ~cA.£~ ~~ ~ 4. ~ aJJ if~~ ~a~~ J h~ I .L! I / . ....-0V -r / a ..-;T"; ::- ~u~ - y') / -4.. ~- ,-~~~ tvl/ ~ -' a.n.d ~ 12 !.,r, -~ 4 ::~ "' --4. ...-r- U .~~ .---r; ~ h -;4. ---Üæ '~, ~: ~ ~ du- '1.:hJ - ¡::-r~ ~~ - I&r' ~<.---C-ka ..e.d c r.,d....d.dd .---u._ ~ ---d 1---. -;I< -"'7 ~- ~~ ~~ ~ /¡/~ ~þ ~ --;/ ~-' ~ ~_..hv ~i.-t..a/v7 ~ /;::-4.0 V æ¿L.¿..-r....:LJ!-' ;r« --L1d-f.-~V - 0 --c;/ ~ /,..f4v ~ -cA/ ~ Q¿c ~ cUI -4 ~¿ ·dJ ~ ~¿.,.-C/Ì-r1--d.4J-~ ~~ t<f,~æ ~~~~ ~- k.~ ~~~¿;--é:;/ ~--4 uI-.-/0 ~~.~~ ~--: ØÌ-' 4 ~~ j)~--Pv~ ~ ~ W--'~~ ~ ~ r----r-.rZ--t--:HAr. ìß.d.~ ~ ëÞ.?"~.~ ;;;:j, ~ ~,g, 'Çf¿A~. ---"-j- ~ ¿- ~ ~U-d Ã~-- ~ ,,--aÜ----"é-I 4.-f" ~.~ ,-' ~ ~J ~.rl- --a.d--c-c/·&(¿ Vi~' ~ ~ ~ k ~~ .~ ~ -ct ~-&V..---ù ~ ~ <1:/ ~ ~ --A-eAd/..-v;l ~ c ~ ~h .....--(k-J" , ~ c:0"?-d I ~ ~ W I -¡ ¿.¿ ':''1 --eL, d- --1/ '~ .--t¿ --d.Áß. ' ;--;J / Y - J (I ¿ . <Z¿/U,. ~ -de--v~ é'hvv ..~. ~ -----7 J¡.-...-á .-----' ('-1.-c::V'1 - ' "--þ?-c.-, ~. . -c.-A-- . .~ ~~~. /~ L1¡J~ ..~ .--1 ,~~ ~ d~~ ~ ~ ~ {Q"6 7~-v- ~~, '-/U-G ~ ' ,I.. d ,/ J .~ ¿ _ .. ¡J r1...A--u--iií. ~~ ~ ~.- "-'íA'~ :1uil/ _.'T;¡£c¡-~J.c1/W1.-' --tf-v'z:JA:.J ---zTi- ..___.n.cri .---cc~-;þ ~~ ~ --I~ 1Jda ~j ~ ~ h:~¿<I-4n - ~ ~~ r;~ ~~~, .- ~¿....-v~ -7-;HA.A ;t ---r..-r-i ~-r_ . ~ 47- ie- c:Ác.~~~ mdáh.--&V'~~~.., -é~'~ ~(;Ud~ h ~ ~ ~ ~hdÆ --ð'vr-z ~ ~~·~44 ~~~A ¿ 1A:'d£d c::d!~ß--a/2./ ~ ~ ~ ~~ ~ .~ 20~--,,' ~ ~~a. ~ ...¿'C/IL ~1--:.~ -C'c- ~ _ ' ~ ~ d ~ ~t¿' -À4 --a ~ ,..-< . ~ -;z;;J .:?~ :f .~~ ~ ...-c4.-- ~ .--Þ~ ia :< --tõ 4' ~,)¿¡ / f-zz. ~ ~ ---' .~ ~ ~~ C0 ~--; k4 -';; --A-~. h --c;1'-þ dæ 6 - 5J;; ~ a '"' 7-d ~, Ud..-i-v-d} 1, ~ .-. J./Ì/ ~¿'p.< --0/' ~¿- ~ " .:. ~ --'ì I.- -z:'C ~éLdL.J t./~. ~ ~-<k' ¿¡~ ~~ ~../ ~* ~~~/z¿ ~ r~- ~ ~ -z7n-a~0-- ~ ~¿ ~~~ ~~.w' .2ié.--<:l~ Lð ~ ~w.~-v _ Ú'-r; ~ ~ ~~v-~-~, J.M-. ~ ----r:-u.e. _rt-&---.d--Z;-'-c/ ;. ~~ . ~~.-:Q ~~-e~_ ~~~ ~'fI~ V.-d4J W?V 7;;;a-n ~I (JA ~V~ ~ß ( - '/7-./1 // J A.. . Lj _ .? ,~/'œo . '-Ô7 -;-~~ff ~ ~ /'~~ ~~ -11 ~ :+- ~ ¿--~~?I- --c1~~~ d~ ~ ~~yV~ ~ð ~ -;/= ~-:: l-h :~~ ~~~/ ~ "C/t/V - ~~.-' -v-e¿ ~ ~ ~.~~ /?a;r~ ~ ~ ~~ .~ ----a-nd" ~..---<J ~ ~ ~ Ç2v 57.' ~~~ ~ ;¿-- ~ ~-L. -~.~ ~.-t.."" ~t..-2..--- r ~ ~- ----U<J -a ~ ;7¿ ~ ~' : d- .5;/ ~ ~ '~ : ~ ~ ~: ,J ~ ~~ ---d--a :ML / -AW~ '- ê~ ~---¡ ~ ~ '~n/-7 ~ .-4 J.f.- '-,?~ ~6- c ~- &/--u.< ~u. 2.£-. --r;I- Îzff ~ ./:~ ~ 1.d- ~/ Q 19, ~ ~ Oea~~ ~ 2n.- ú ;U ,,;<~ '7; ~ -d-nd ~ vcL ~ ~ ~'> '~.. - /' ~- jJ. .../ - '-r-r-v/'v.-L- _;kcU!! ( "r'r" ~ 7- C! !9;Î1, fr.4.AI, ----cA./_ J..-cÆ .~VC-d/- 4)~ /þ 1o?"1-i!..' Slze//.¿" M.¿ b:trt ~ ~ -t:Tlr0. ~-A ...1;. ~ J~ /ft T~' ~ ;5 L ~I 2I:..t~ 4!c~4:A '7 ~~ rr~. .~~_ ~_ kn. ~/ j..-a-r;z.. ~ '-my étvn "~ .----t, -ducz, ~> ~ 7" ~~ ~_ :;fh.-tZ/ ? ~_ ~ ' ::I"~~ ~~ / I ~ Z ~~ /::7; .---t.-ð -AN'-ed ~ _ ~ c , V ,~ REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Deparbnent FROM: Report #3 February 2, 1998 Correspondence DATE: SUBJECT: round: Elgin County Homes have participated in membership in the Ontario Association of Non-Profit Homes and Services for Seniors for many years. Through the information sharing process we are able to be aware of current issues in Homes, and of course learn of Ministry actions/ funding. Introductio Discussion: Each year, OANHSS provides to member Homes newsletters and timely information specifically for Boards and Councils to provide information on the activities and lobbying the Association is providing to member facilities. Conclusion: The flow of information is important to Council, as there are issues that may come forward in their municipalities. For this report, I enclose a copy of "Seniors' Issues Today, dated Jartuary 1998" and "Municipal Homes for the Aged and OANHSS, Continuing the Non-Profit Leadership in Long Term Care". Recommendation: THAT the information newsletters - "Seniors' Issues Today dated January 1998, and Municipal Homes for the Aged and OANHSS, Continuing the Non-Profit Leadership in Long Term Care" be received, circulated, and filed. Respectfully submitted: Director/Administrator Mark McDonald County Administrator/Clerk 9 ,~ F. J. Boyes, Approved for submission: Ontario Association of Non-Profit Homes and Services for Seniors 7050 Weston Road Ste 700, Woodbridge, ON L4L 8G7 Tel: 905--851-8821 .. Fax: 905-851-0744 E-mail: admin@oanhss.org Continuing the Non-Profit Leadership in Long Term Care OANHSS and Municipal Homes For The Aged ~~ ~@ LTC Division - MOH department responsible for the management of all LTC programs including facilities LTC Regional Office - a geographical sub office of the Division - there are 5 across the province Bill 101 - The Long Term Care Statutes Law Amendment Act - this legislation reformed the operations of all facilities Bill 173 - An Act Respecting Long Term Care - relates to community based LTC services (currently under review) Level of Care Funding - funding for nursing and personal care based on an annua! classification of residents Funding Envelope - method for breaking down operational budgets into 3 components - nursing and personal care, accommodation, programs and services Case Mix Index (CMI) - formula to determine funding for nursing and personal care that is derived from an annual classification activity. Ontario Association of Non-Profit Homes and Services for Seniors Home for the Aged. Homes far the Aged & Rest Homes Act Charitable Home for the Aged Municipal Home far the Aged Ministry of Health Long Term Care Supportive Housing Community Care Access Centre Glossary - AcronymslTerms HFA HFARHA CH MH MOH LTC SH CCAC OANHSS þo.I. = · provides critical support to members in the areas of professional development and cost saving programs and through new vehicles such as a resource development cooperation to assist members with capital and management supports advocacy activities include direct contacts with ministers, ongoing liaison with policy advisors, regular meetings with senior civil servants, timely submissions to government on issues and legislation affecting members, and alliances with other provincial groups · provides a forum for municipal member input through a provincial "Municipal SectorGroup~ · currently represents 93 of the province's 99 municipal homes for the aged who operate 63% of all beds in homes for the aged and 29% of all long term care beds in Ontario · a major player in the development of policies and legislation for the long term care sector including securing increased provincia! funding for facilities · over 400 members strong who in turn serve aver 100,000 Ontario seniors over 75 years of representing non-profit providers of services, care, and housing for seniors Facts on OANHSS · some municipal councils have created advisory committees composed of interested citizens, families, volunteers, and residents to advise them on matters related to the operation of their home for the aged · district homes for the aged are governed by a Board of Management composed of municipal and provincial appointees · lobby effectively to ensure the needs of constituents continue to be met · playa key role in enhancing the public image of the home · ensure effective organizational planning, programs, and services · determine the home's values, mission, and purpose · ensure effective use of resources · are responsible to Council for the operation of the home · consist of elected municipal officials who are accountable to their constituents Committees of Management · Municipal contributions to the Home{s) represent only 9:ne C9rnponent of the total budget of homes. The larger part of the funding required is obtained from provincial subsidy and resident co-payment, bringing additional resources to the community · Municipal homes create community employment. In many communities, homes are seen as major employers and visible symbols of active municipal service providers. · Municipal homes have set the standards in long term care and have led innovations. Consumers have long been satisfied with the care provided · All revenue of municipal homes is used to provide services to the residents. Private sector providers must generate a profit which does not always stay in the local community. · Municipal homes frequently have become the hub of services to seniors. There is a strong community identity to the homes and their programs · Communities have general expectations about the range of municipal services that should be available to meet local needs. One of these is the provision of services for seniors. · They are governed by the Homes for the Aged and Rest Homes Act (HFARH Act) which requires that each municipality provide a home for the aged program either directly or through an agreement with another municipality. Facts on Municipal Homes ;...\>0 ....... Bev Preuss President We look to you to support the work of OANHSS at the municipalleve/. In return we offer you opportunities to contribute to the direction of the Association through participation in local and provincial activities. We are committed to representing the interests of municipal homes with government and providing you with current information on developments within the sector. We look forward to working coIlaboratively with you to build upon the strength of the municipal home for the aged program as a cornerstone of the non-profft long term care system. This brochure wiIl introduce you to our Association and the work we are doing on behalf of your home and all homes for the aged across the province. On behalf of the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS), congratulations on your appointment to sit on the Committee of Management for your local home for the aged. Dear Committee of Management Member. S I ORS' SEN A NEWSLETTER FOR ONTARIO LEGISLATORS BY THE ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS January 1998 Restructuring Is Good For Our Health HIGHLIGHTS: One million Ontarians and their families who need long counting on the reinvestment of health care dollars. Community and long term care organizations and their members are working together to support restructuring of the health care system. Our members see the need for stronger community and long term care services daily. Ontarians want a workable, affordable health care system - let's put together a concrete plan and move on. term care are · · · · From the long term care sector's viewpoint, the Commission's recommendations make sense. The Commission's milestone discussion paper "Rebuilding Ontario's Health System: Interim Planning Guidelines and Implementation Strategies", released in July, clearly indicates a need for a strengthened community and long term care sector, with a funding structure that reflects actual care needs. We couldn't agree more. Our daily working experiences underscore the need to ensure the long term financial viability of the community and long term care sector to meet the care needs of current clients and to prepare for the rapidly growing numbers of the most frail and cognitively impaired who need facility care. The initiatives to make Ontario's health care system more workable and affordable, such as the Health Services Restructuring Commission's directions for consolidating hospital services and reducing the number of hospital buildings, have generated negative and at times distraught reactions. What is lacking is a clear picture of the value of reinvesting the savings generated by hospital closures. Concrete plans from both the Commission and the Ministry of Health to strengthen and expand other health services would allay the public's fears and offer what is clearly universally desired: fiscally sound and socially acceptable health services. Recent announcements that the hospital restructuring process will be slowed down underline the need to support the government's reinvestment strategy. The government is faced with major reinvestment and planning decisions for the future of health care. Although the Commission's paper and recent government announcements suggest that the government wi be investing additional funds in long term care to expand both community and facility programs, 12 the amount of money available for reinvestment Health care does not mean just hospital beds. The plans need to strengthen other sectors of health care to provide a balanced, cost-effective and more accessible health care system for all Ontarians, whether they live in overcrowded urban centres or in remote rural areas. The plans need to build up community resources such as long term care beds, home care, or community health centres, and identify the benefits to health care of such action. :E' ~~ ~@ health care system, only $2.4 billion or 13 per cent of the budget is in the long term and community care system which is servicing over one million Ontario citizens and their families. is limited. Those of us working in community and long term care want you to be clear that, for the sake of Ontario's citizens, we support restructuring and reinvestment of Ontario's health care system. The benefits of reinvestment in the community and long term. care sector are numerous. For the cost of one hospital bed, community and long term care services can offer many hours and units of service. For instance, the public would benefit from: · increased ability to plan and implement effective preventive care · broader access points to health care, e.g. through community health centres, or community nursing services, rather than only through hospital emergency rooms or physicians' offices increased ability to provide care for people in their own homes increased ability to meet high level of care needs in homes for the aged and nursing homes, at costs one quarter or less than in hospitals reduced need to access expensive hospital beds, medications, or physicians' services significant growth in jobs We urge you to support restructuring, and effective investment of health care dollars in long term and community care to meet the expectations of Ontarians for a workable and affordable health care system. We encourage the government to move forward and develop clear, concrete plans that identify the benefits of restructuring and reinvestment of health care dollars. If you need more information, please cal Michael Klejman, Executive Director OANHSS 905-851-8821, ext. 231 e-mail: michael@oanhss.org Over 28,000 clients are currently awaiting community services or placement in a long term care facility. The number of clients who are eligible for a variety of services provided through Community Care Access Centre's (CCAC) but whose needs cannot be met due to funding limits on CCAC's grew an average of 17 percent in 1997/98. Yet of the $18 billion currently in the ¡'.', ,} 1 ~~ ~@ · · · · OANHSS has been working with a group of community, acute and long term care providers to generate valuable data supporting the merits of restructuring and reinvestment in community and long term care. The group consists of: · Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) Ontario Community Support Association (OCSA) Ontario Home Health Care Providers' Association (OHHCPA) Ontario Nursing Home Association (ONHA) Saint Elizabeth Health Care (SECH) Victorian Order of Nurses (VON) These groups represent over 1,300 long term care and community-based organizations which provide professional services to over 400,000 clients annually, support services to 672,000 clients annually, and long term facility care to over 79,000 residents annually. They employ over 100,000 paid staff and are supported by 77,000 volunteers who provide service and represent their local communities on boards of governance. · · · · · SEN IORS' IS&WES A NEWSLETTER FOR lEGISLATORS BY OANHSS - ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS 7050 Weston Road, Suite 700, Woodbridge, Ontario l4L 8G7 Editor: Michael Kiejrnan, Executive Director REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM: February 2,1998 DATE: Report #4 Occupancy Report of Homes SUBJECT: levels as follows: indicated Occupancy round: Introductio 91.6% occupancy 96.1% occupancy 97.0% occupancy The previous month's report For December 1997: Elgin Manor - 2,557 resident days Terrace Lodge - 2,981 resident days Bobier Villa -1,714 resident days Discussion: During the month of January 1998, we experienced a number of discharges of residents through death or transfer to acute care. It is important that we maintain 95% occupancy to receive full Ministry of Health subsidy as if we had 100% occupancy. Conclusion: is submitted: 90% occupancy 95% occupancy 97% occupancy. The following occupancy report for January 1998 Elgin Manor - 2,485 resident days Terrace Lodge - 2,898 resident days Bobier Villa - 1,698 resident days Applicants awaiting admission: 38 (however, all are not actively waiting). Recommendation: the occupancy report be received and filed. THAT Respectfully submitted: Director/Administrator F. J. Boyes, MarK on County Administrator/Clerk 14 Approved for submission: REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM: February 11, 1998 DATE: Report #5 Homes Staffing Issues SUBJECT: round: It has been the practice to replace staff vacancies (due to resignation, retirement, illness, long term absences) through an initiated request by the Homes departmental Supervisor for approval of the Director of Homes, the Personnel Administrator and the County Administrator/Clerk. Introductio When the deparbnental Supervisor determines a need to increase the staff complement, a request would come forward to the Committee of Management, referred to Corporate Services, and approved by Council. This process in the past could have occurred monthly. Discussion: During the development of the budget, supervisors were asked to make a recommendation for staff increases that would see them to year end. This would be done through a review of scheduling/ staffing concerns that may have been experienced during the past year. Discussions have been held with Union Committees in the Homes, and at Terrace Lodge in particular, there have been occasions when overtime has been paid to provide adequate coverage of nursing care. The benefit of making this one recommendation to Council would eliminate the need to make such requests during the course of the year. The control in place, of course would be the approved budget allocation. The costs involved in recruibnent are pre-employment examinations as well orientation costs (maximum $600 per employee) as Conclusion: The ability to manage and provide adequate coverage in the Homes operations is relative to the availability of staff. It would be in the best interest of cost containment and fewer scheduling dilemmas to have appropriate numbers of staff. The numbers of staff requested are to be for the year, and the significant increase is Terrace Lodge nursing department, to provide flexibility in scheduling and creative means to meet the resident needs (2 or 3 hour shifts). 15 ,.,. REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM: February 11, 1998 DATE: page two Report #5 -- Homes Staffing Issues SUBJECT: lication: The provision of appropriate staff complements would increase efficiencies; would require less clerical time to fill shifts and adjust time schedules; and would decrease the overtime payment for working shifts (in accordance with the Collective Agreement articles). We feel that the most effective use of our human resources will have a positive effect on the Homes operational budget. Bud Recommendation: THAT the following additions to the current Homes staff complement be approved, and that the posting and recruitment commence on the approval of the Director/Administrator, Personnel Administrator and the County Administrator/Clerk. Terrace Lodge Two (2) part time HousekeepingfLaundry Aides Three (3) part time Dietary Aides One (1) part time Adjuvant Seven (7) part time Health Care Aides Three (3) part time R.P.N.'s Elgin Manor Two (2) part time HousekeepingfLaundry Aides One (1) part time R.P.N. Bobier Villa One (1) full time R.P.N. Two (2) part time R.P.N.'s One (1) part time HousekeepingfLaundry Aides Respectfully submitted: Director/Administrator cDonaIdCounty Administrator/Clerk 16 F. J. Boyes, Approved for submission: REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Deparhnent FROM: February 16, 1998 DATE: Report #6 Correspondence SUBJECT: round: Recently, we had the pleasure of meeting with a delegation from Kitchener who were interested in touring Bobier Villa and having an opportunity to meet with the Director to discuss matters concerning the building project. This group was referred by the Ministry of Health to see this facility. Introductio Discussion: The letter from David Rudy, Community Management Services Ltd. suggests the drop in the Bobier CMI may be due in part to the move from the old facility to the new building where a sense of wellness exists. Conclusion: It is important that we provide to other groups/ facilities an opportunity to view our new building, and discuss the process that we have experienced. We are proud of Bobier Villa and are willing to share our knowledge with other long term care groups. and Recommendation: THAT the letters from Mr. David Rudy, Community Management Services Inc., Marilyn D. Jacobi, of Sandhills Christian Community be received and filed. Respectfully submitted: Director/Administrator Mark McDonald County Administrator/Clerk ~~ 17 F. J. Boyes, Approved for submission: 82 PAGE ELGIN MANOR N2B 1T2 1-519-531-2387 COMMUNITY MANAGEMENT SERVICES LTD. Ontario, 18:45 02/19/1998 74 Niagara Road, Kitc:hener, Administrato{ MJ:. F {ed 1. Boyes, Bobiel' Villa 1 Bobiel' Lane 265 Shackleton Street Dutton, Ontario, NOL HEADQF.Flce 156 Front Street West 6th Floor Toronto, Ontario M5J 2L6 IJO r/~ Dear..JM. Boyes; Tel. 1416) 59.9·8744 Fax 14161 599-2884 On behalf of the group ITom Sandhills Christian Conununity, In Kitchener, who visited your facility recently, let me express ou{ appreciation for imposing on your time during a very busy day. The dramatic dwp in your C.Ml this past year demonstrates what can happen to people when they are in a superb facility and when they can intel'act with a very caring staff The design of the facility allows residents to enjoy maximum privacy, yet have much interaction through many activities to enrich their lives, BOARD OF OIRECTDRS Brad J. Carr f/(8C/JIivb Dlrettor 1416) 599·8744 Victor J. Heinrichs Pft}$idonr 14161599-8744 Sandhills Christian Conununity is sponsored by St. Paul's Lutheran and Benton Street Baptist Churches located in downtown Kitchener, Their plan is to develop a project which will provide housing for mature adults and also a long term care facility, Site visits are imponant as a learning tool as the taskforce develops i~s plan for the facility. The functional plan which you provided is already being utilized by the long term care planning committee. Jack F Wall VicePres(denr (519) 886-9520 David 0, Rudy Vf Adm/nls!,S!!on 1519)742·3226 We recognize that a great deal of planning needs to occur before this project receives its approval Thank you for assisting in that task. Edwin H. SChellenberg VUlnanc. 19051468-7203 18 "" YJj~ D':$; Rudy Glen M. Woolner v,p. Community OSI/s/opmen (5191743-5934 03 PAGE ELGIN MANOR sand1iíl1S CÆrístían Cotnmuníty 137 .Queen St. S. Xítcfiener, ON :Nz(¡ lWz 1-519-531-2307 Bobier Villa cia Mr. Fred Boyes 1 Bobier Lane 265 Shackleton St. Dutton, ON NOL 110 10: 45 02/19/1998 1998 February 9, Dear Fred: On behalf of the Long Tenn Care committee of the Sandhills Christian Community project, I would like to thank you for touring us through your home. We enjoyed our visit to your facility and your eagerness to share with us the important aspects of a long term care facility. It is understandable why the Mnistry ofHea1th suggested we visit your home. We were very impressed and came away with many ideas. The architect, Vic Heinrichs and I are working on the Functional Plan for the Ministry of Health for our proposed facility. I appreciate that you gave us a copy of your plan to assist us in this task. Should there be any areas of clarification, I will be in touch. We were very appreciative of your hospitality. The coffee and cookies before leaving was a nice way to end our visit with you. Thank you again. , Q Sincerely, 19 " Marilyn D. Jacobi BA Psych. REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1997 SUBJECT: ELGIN MIDDLESEX SANITATION JANUARY 28 DATE: 1998 Int,.oductiQU Elgin Middlesex Sanitation currently leases Room #235 and the lease expires March 31 Discussion Elgin Middlesex Sanitation wishes to lease Room #6-3 (area 328 feee) @ $7.00 per square foot. This room would be more beneficial to Elgin Middlesex Sanitation's operation due to the location and interior decorations. ConclusiQU That we sign a lease agreement with Elgin Middlesex Sanitation to lease Room #6-3 (area 328 feet 2). The lease will run for a period of six months starting April 1 ,1998. Recomme.ndation That the Warden and Administrator/Clerk be authorized and directed to sign a Lease Agreement with Elgin Middlesex Sanitation for Room #6-3 in the County Administration Building for a six month period at the rate of $7.00 per square foot with the proviso that no further short term leases will be offered in the future. APPROVED FOR SUBMISSION MARK DONALD COUNTY ADMINISTRATOR/CLERK ') /\ ~4 U /kab C\ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES ROOM USAGE 1997 SUBJECT: ELGIN PHOTOGRAPHIC HERITAGE SOCIETY JANUARY 28 DATE Lntroduction The Elgin Photographic Heritage Society is a volunteer group whose primary purpose is to conserve the negatives which comprise the Scott-Sefton Collection, which was donated to the Elgin County Library. Discu.ssion The Elgin Photographic Heritage Society is grateful to County of Elgin for allowing them to use a Room free of charge in the Administration Building to continue their project. However, the County is considering signing a lease with a tenant who will be occupying Room #6-3 in the basement where the Elgin Photographic Heritage Society is presently located. n Recommendation That the Elgin Photographic Heritage Society be authorized and permitted to use Room its present condition with the County Administration Building at no charge and that this permission be granted for a one year term ending March 31, 1999 with the understanding that the County reserves the right, with 60 days notice, to rent the area to an interested lessee, and further that the Elgin Photographic Heritage Society vacate Room #6-3 accordingly. #235 APPROVED FOR SUBMISSION MARK MCDONALD COUNTY ADMINISTRATOR/CLERK 2 .J /kab REf1iJ:;L Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1997 SUBJECT: MIDDLESEX COUNTY ROAD AND BRIDGE DESIGNATION STUDY JANUARY 27 DATE Introduction Middlesex County initiated a review of their County Road System including the County involvement in urban areas and the County involvement in County bridges on local roads. The highway transfers on April 1 , 1997 and January 1, 1998 as well as connecting links revocations in urban County municipalities contributed to triggering the need for this study. A Technical Steering Committee accomplished most of its work in the Fall adhering to their Terms of Reference. They examined the conditions under which roads would be transferred to local municipalities. Discussion The Technical Advisory Committee recommended 14 road sections (66.7 km) be removed from the Middlesex County Road System. They also recommended 4 road sections (8.5 km) be added to the Middlesex County Road System The road sections that affect the Elgin County Road System are as follows Middlesex County Road #45 from County Road #2 to the Thames River. This road section ties into Elgin Road #5 which is a boundary road between West Elgin and DuttonlDunwich. The Middlesex road section is 2.4 km and includes the Walkers Bridge The compensation recommended is $0.00. 1) Middlesex County Road #15 from Elgin Road #119 to Middlesex County Road #35 This road section for the boundary is 1.4 km and includes one Culvert. The recommended compensation $312,000.00 for the whole length of 4.6 km 2) Middlesex County Road #37 from Belmont to Oxford County Line. This road section for the boundary road is 15.3 km and includes the following bridges Belmont East, Harrietsville, Kettle Creek and Spring Creek. The recommended compensation is $0.00. 3) 2 2"') ç~ 2 REPORT TO COUNTY COUNCIL DATE JANUARY 27,1997 SUBJECT: MIDDLESEX COUNTY ROAD AND BRIDGE DESIGNATION STUDY Municipalities Concl.usion Tier the Lower That the report be circulated for comments from Recommendation That all lower-tier municipalities in the County of Elgin receive a copy of this report and be requested to submit comments to the Manager of Engineering Services for consideration by County Council; and further, That a meeting be arranged with the Middlesex County Transportation and Environmental Services Committee to discuss Elgin's comments. /kab APPROVED FOR SUBMISSION MARK ONALD COUNTY ADMINISTRATOR/CLERK 2 » RESPECTFULLY SUBMITTED Vi CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1997 SUBJECT: RESTRICTING OF WEIGHT OF LOADS TO BE CARRIED ON COUNTY ROADS JANUARY 8 DATE Introduction of loads to be carried on County roads. restrict the weight Would Discussion Under Section 104(a)(7), Chapter 198 of the Highway Traffic Act provides that the Municipal Corporation or other authority having jurisdiction over a highway may by by-law designate the date on which a reduced load period shall start or end and the highway or portion thereof under its jurisdiction to which the designation applies. The purpose is to restrict the vehicles over roads that have been high floated These roads have approximately 200 mm of granular 'A' and during Spring thaw do not have the structural capacity to handle the same loads. 104a (1) Subject to section 93, during a reduced load period no commercial motor vehicle or trailer, other than a public vehicle or a vehicle referred to in subsection (2), shall be operated or drawn upon any designated highway where the weight upon an axle exceeds 5,000 kilograms SectLon ter 198 Cha Traffic_Act - H transportation of liquid or gaseous Subject to section 93. during a reduced load period no two axle tank-truck, while used exclusively for the heating fuel: (a) (2) no two axle truck, while used exclusively for the transportation of livestock feed: and (b) 2 upon an axle exceeds 7.500 no vehicle transporting live poultry shall be operated upon any designated highway where the weight kilograms. 2ft t! (c) 2 REPORT TO COUNTY COUNCIL - DATE 1997 JANUARY 8, SUBJECT: RESTRICTING OF WEIGHT OF LOADS TO BE CARRIED ON COUNTY ROADS ) (3) Subject to section 93, during a reduced load period no vehicle having a carrying capacity in excess of 1,000 kilograms, other than a motor vehicle or trailer, shall be operated upon any designated highway where the weight upon any millimetre in the width of a tire exceeds five kilograms (Continued 104a Section ler 198 Cha Traffic Act- I::i do not apply to vehicles operated by or on behalf of a municipality or other authority having jurisdiction and control of a highway, where such vehicles are engaged in highway maintenance, including the carriage and application of abrasives or chemicals to the highway, the stockpiling of abrasives or chemicals for use on a highway, or the removal of snow from a highway; (3) and (1) Subsection (a) (4) transportation of milk; vehicles used exclusively for the (b) fire apparatus (c) vehicles operated by or on behalf of a municipality transporting waste: or (d) public utility emergency vehicles (5) An official of the Ministry authorized by the Minister in writing may designate the date on which a reduced load period shall start or end and the King's Highway or highway in territory without municipal organization, or portion thereof, to which the designation applies. (e) is not a regulation within the meaning of the Regulations (5) A designation under subsection (6) Act. (7) The municipal corporation or other authority having jurisdiction over a highway may by by- law designate the date on which a reduced load period shall start or end and the highway or portion thereof under its jurisdiction to which the designation applies. Com:lusioa The roads designated by the Manager of Engineering Services would be posted and the postings will be from February 15th to April 30th inclusive each and every year. The County does not intend to enforce this policy as we do not have the personnel on staff. 3 25 3 REPORT TO COUNTY COUNCIL - DATE: JANUARY 8,1997 SUBJECT: RESTRICTING OF WEIGHT OF LOADS TO BE CARRIED ON COUNTY ROADS Recommendation Manager, Engineering Services be directed to post half load limits on any and all roads he deems necessary, and that the appropriate by-law be made. /kab RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION (nw~fW¡~ ~ CLAYTON D. WATTERS, MANAGER MAR ONALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK 2'"> Ú to County Counci Report Cathy Bishop, Elgin County Library From Networking libraries for an on-line catalogue and Internet access January 27, 1998 Automation Date Subject In order to complete the branch automation in 1998, staff are seeking Council's approval in February to avoid any delays. ntroduction/Background The original automation plan for the library through Mobile Training and Internet Services called for our MultiLlS library catalogue and Internet access to be put on one computer. As the installations progressed, we found that this plan could be altered somewhat to assure further cost savings in regard to on-going telephone installations and charges. The networking plan called "Spaghetti" which we have tested requires only one telephone line per branch to network up to 5 computers. This plan would allow the branches to access both MultiLlS and Internet on all their branch computers. Presently, we have 8 branches that are able to access our on-line (MultiLlS) catalogue, located on our server at the Main office. Six of these branches are able to provide on-line circulation. At present we provide Internet access to all of our East End branches but none of the West End branches through our server at Main office. However, at present 5 of our East End branches must access the on-line catalogue and Internet through the same computer/phone line. This approach is not workable because one program has to be stopped in order to use the other program. The use ofthe "Spaghetti" networking allows for some computers to be running MultiLIS while other computers are providing access to the "Net' * * See attached reports Conclusion "Spaahetti Continuing the automation of the remaining libraries using the "Spaghetti" plan will be mote economical in the long run and will enable the branches to provide more services to their users. and Internet Services Mobile Trainin The approximate cost to complete the automation will be as follows: Equipment: Hardware, Software ...................$27,743.00 Telephone installation: 3 new lines @ $123 $369.00 2', Page 2- .$10,000.00 .,,$8.600.00 $18,600.00 .$46,712.00 Ongoing costs Maintenance: Internet Feed. Branch automation total: ue database ,,$4,800.00 ,,$5,000.00 ,,$4.700.00 $14,500.00 MultiLlS (On-line libra Hardware Support: Software...... . Maintenance. $46,712.00 .$14,500.00 $61,212.00 1998 Automation Expenses: Automation (Mobile Training and Internet Services[MTS]). MultiLIS Total: Recommendation: That County Council approve completion ofthe Elgin County Library automation plan which began in 1997 by authorizing Mobile Training and Internet Services to finish the project at a total cost not to exceed $46,750.00, and further, That $14,500.00 be approved in the library budget for MultiLIS on-going costs. Approved for Submission Mark McDonald Administrator/Clerk C1J. () (,0 Comparison of ,hone lines/levels of service Irovided in 3 automation ossibilities Ian (on-line library catalogue) and Internet are accessed on the Ori Services and Internet In this plan MultiLlS same computer. A. MTS (Mobile Trainin This plan would require the following number of computers and phone lines 16 23 Computers in branches: 16 Phone lines needed in the branches: phone lines needed for servers No. of No. of No. of However, this plan is not really acceptable because adequate service cannot be provided to library users if the only computer with Internet access is the one which also has to be used to do on-line circulation in the branch. " ~\, hone lines Additional phone lines required for this plan = 15. Total number of phone lines needed (39 +15) = 54 and MultiLlS usin B. Internet This plan would enable the branches to have MultiLlS and Internet on separate computers but most branches, except for the three largest branches, would be able to have only one computer for MultiLlS and one (I) Internet site. C. The "Spaahetti" Plan This plan allows the branches to network up to 5 computers all with MultiLlS and Internet access, using 2 fewer phone lines than plan "A". the installation and (installation plus annual allows for expansion without adding additional phone lines. be the telephone costs, both 29 wi 15 additional phones 15x$123. = 1845. Monthly cost 15x$38. = 570. Annual cost 12x$570 = 6840. through need for fewer phone lines: $8685 , "Spaghetti The real savings with the ongoing cost. i. e.: Installation First year savings charge) It ¡ties Original Plan "A" Internet Access "S" PI Spaghetti plan "C·~ Computers Phone lines Computers Phone lines Computers Phone lines Aylmer 2 2 2 6 3 Sayham 1 1 '. 1 1 3 1 pt. Burwell 1 1 1 1 2 1 Vienna 1 1 1 1 1 Springfield 1 1 1 1 3 1 Belmont 2 2 1 1 3 1 pt. Stanle 2 2 2 2 5 1 Shedden 1 1 1 1 3 1 Dutton 2 2 2 5 2 W. Lome 2 2 1 1 3 1 Rodney 1 1 1 1 3 1 16 16 14 9 I 37 14 Main Office 7 7 Aylmer 6 3 6 Dutton-, 5 3 5 Sparta 5 5 39 30 I 15 37 Total phonesl 39 + 15 I "b" plan = I 54 I h:\diannelreports\mtsplan.xls 29-;1 Comparison of 3 automation possib ., REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 Roads Maintenance Payment to Lower Tiers February 6, DATE: SUBJECT: that the ntroduction/Background The County Implementation Committee decided, on October 28, 1997 1998 routine maintenance costs for County roads would be as follows Annual Maintenance Payment 270,500 261,500 272,000 387,500 308,500 398,000 6,000 1,904,000 2,650/km $ $ $ $ $ $ $ $ $ Municipality West Elgin Bayham DuttonlDunwich Malahide Southwold Central Elgin Aylmer Total Annual Maintenance Payments Average Maintenance Costs Discussion/Conclusion In order to disburse these funds to the lower tier, a decision must now be made on the timing of the payments. Roads maintenance is an on-going expense with winter control in the winter months and routine maintenance through the rest of the year. The County receives quarterly levy payments from the lower tier starting in March of the year. Quarterly payments back to the lower tier on these same dates would minimize financing costs for the County. 2/17/98 rdsmtnce.doc 3'J -2- on the the lower tier Recommendation THAT the County disburse roads maintenance funding to following instalment schedule the prior year budget on March n of the amount set out twenty-five percent 31 (see note) 1 of the less the amount fifty percent of the amount in the current year budget, March 31 instalment on June 30 2 budget on September in the current year twenty-five percent of the amount 30 3 the The balance of the entitlement for the year on December 15 is 25% of the budget as approved by 4 Note: For 1998, the first payment Implementation Committee Mark G. McDonald Administrator/Clerk ¡ " 3 ~ Linda B. Veger Treasurer 2/17/98 rdsmtnce.doc TREASURER'S STATEMENT ON CONVENTION EXPENSES 26-Feb-98 FIRST REPORT To the Warden and Members of the Elgin County Council, The following is an itemized statement of the conventions attended and expenses paid to each Member of Elgin County Council, during the calendar year ending December 31,1997. ,288.45 7,022.76 1,172.70 ,635.00 ,965.85 ,293.96 450.00 ,314.00 ,288.45 TOTAL FOR COUNCILLOR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1 1 1 2 4 5 6 ROMA OGRA AMO OANHSS ACRO 1,288.45 2,392.15 2,381.83 1,065.70 1,183.08 1,172.70 889.00 746.00 782.77 1,183.08 1,293.96 J. 1,288.45 450.00 1,012.20 301.80 $ 3,854.35 $ 3,572.63 $ 6,344.07 $ 3,660.12 $ COUNCILLOR BUCHANAN,D.L CAVERLY, W. R. CHUTE, D. V. CLUTTER BUCK, P. CUNNIFFE, T. J. GOUTOUSKI, G. GREER, C. R. HENTZ, P. MACGINNIS, H. P. MACINTYRE, W. C. MARR, D. G. MCINTYRE, J, A. MCPHAIL, D. J. MEZENBERG, H. J. MILLMAN, M. L MURRAY, K. NESBITT, T. A. NEZEZON, J. SWAIN, T. J. TOLMIE, P. S. TROMP, J. G. P. UNGER, P. J. VANBRENK,R. VANDERMEERSCH, VAN KASTEREN, A. VOLKAERT, J. A. WALTERS, W. WILSON, J. R. 17,431.17 $ TOTALS figures include G.S.T. RURAL ONTARIO MUNICIPAL ASSOCIATION ONTARIO GOOD ROADS ASSOCIATION ASSOCIATION OF MUNICIPALITIES OF ONTARIO ONTARIO ASSOCIATION OF NON PROFIT HOMES & SERVICES FOR SENIORS COUNTY AND REGIONAL SECTION OF AMO ONTARIO MUSEUM ASSOCIATION AI ROMA OGRA AMO OANHSS ACRO OMA ") ,.) 0) t:' of WhiC~CtfUIlY submitted. lI~~~ COUNTY TREASURER AI TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES 1998 February 26th Session To the Warden and Members of the Elgin County Counci remuneration, mileage and expenses paid to each for the period of January 1, 1997 to December 31 The following is a statement of the Member of the Elgin County Counci 1997 Remuneration and Mileage Council. Committees and Outside B.øards Amount s Over 3 Houts Meetin Meetings Up to 3 Hours Eaid To $1,736.36 2,358.76 1,661.12 4,252.72 3,385.20 3,182.28 820.40 3,529.36 3,266.72 2,838.00 1,677.88 2,432.44 3,130.60 28,227.40 4,960.76 3,794.12 1,002.80 0.00 3,615.20 2,995.32 1,822.32 2,784.88 3,425.80 1,805.56 3,027.20 1,478.60 5,506.04 $98,717.84 7 5 4 16 16 13 2 12 10 10 3 8 9 10 29 7 2 o 16 10 5 11 9 3 8 6 15 246 o 25 15 39 22 20 8 29 28 23 20 21 19 50 32 36 9 o 30 25 16 23 36 20 26 14 47 643 P. J. BUCHANAN, D.L. CAVERLY, W R, CHUTE, D. V. CLUTTERBUCK, W. CUNNIFFE, T. J. GOUTOUSKI, G. GREER, R. HENTZ, P. MACGINNIS, H. P. MACINTYRE, W. C. MARR, D. MCINTYRE, J. MCPHAIL, D. J. MEZENBERG, H. J. MILLMAN, M. L NESBITT, T, A. NEZEZON, J. SWAIN, T. TOLMIE, P. TROMP, J. UNGER, P. VAN KASTEREN, A. VANBRENK, R. VANDERMEERSCH VOLKAERT, J. WALTERS, B. WILSON, J. R. TOTAL By-Law 90-69, By-Law 90-70 and By-Law 89-28 Marl County Administrator/Clerk 33 ALL which is respectfully submitted TREASURER'S STATEMENT OF REMUN_ERATION AND_EXPENSES 1998 February 26th Session 1997 31 To the Warden and Members of the Elgin County Counci The following is a statement of the remuneration, mileage and expenses paid to ted to Outside Boards for the period January 1. 1997 to December persons appoin as authorized by the following By-Laws: 1,603.24 1,488.40 1,642.40 1,522.40 1,957.08 $8,213.52 -Law 97-30 aodJ3. B. LAND DIVISION COMMITTEE FORD, A K. LEBEDZ, T. MENNILL, D. SILCOX, M. STEWART, M. H ELGIN ST. THOMAS HEALTH UNIT (STRIKING COMMITTEE REPORT DEC 12/96) 1,031.20 2,192.00 1,308.20 $4,531.40 TRAVEL 221.20 448.00 403.20 MEETINGS 810.00 1,744.00 905.00 3+HRS 2 4 3 :LHRS o 22 10 HENTZ, P. MACINTYRE, W C. MCPHAIL, D. J $0.00 -Law 87-42 EXPENSES B. THAMES VALLEY DISTRICT HEALTH COUNCIL $12,744.92 WILSON, J. R TOTAL Mark G. McDonald County Administrator/Clerk 3 , I! ALL which is respectfully submitted ~,A./ Linda B. Veger County Treasurer Counci Reoort to Count Eastbury (Ray) Louise M FROM: 1998 Long Term Disability Non-Evidence Limit January 23 DATE: SUBJECT: NTRODUCTION/BACKGROUND The Long Term Disability Benefit Amo!Jnt is presently set at a Non-Evidence Limit of $3,500.00. When the benefit was previously at 55% of our monthly earnings, this amount was sufficient to adequately provide coverage commensurate to the uppermost salary. staff, non-union and management for DISCUSSION Effective January 1, 1998, the Benefit Amount, changed to 66 2/3% of our monthly earnings CONCLUSION Consequently, the Benefit Amount is no longer accommodating the highest salary. In order to do so, the cost to the Employer based on current rates would be approximately $500.00 annually. Our. Benefit Consultant is currently in discussion with our Benefit Carrier in an attempt to implement this change at no cost at all. RECOMMENDATIONS That the Non-Evidence Limit for Long Term Disability be increased from $3,500.00 to $5,000.00 effective January 1, 1998, to ensure that all staff are adequately coven by this benefit. VlaWJ raC~ Louise M. Eastbury Payroll/Benefits Supervisor Approved For Submission ,.. ~l 3 Elgin County Counci To: Karen Dunn, Emergency Measures Co-ordinator From: 17, 1998 MTO Signage Quote Recommendation February Date: Re: Introduction New road names and property addressing has created a need to update existing signs, in the County of Elgin, along the MTO portions of Highway 3 and Highway 4. This affects the Township of Southwold, the Municipality of Central Elgin; the Township of Malahide, and the Municipality of Bayham the funds were this expenditure and had anticipated Discussion The 1996 Civic Addressing budget reserved accordingly. the County's Engineering Technologist At the Committee's February 16, 1998 meeting reported that to update the existing signs: be added, and four signs must be replaced, 30 tabs identifying 9-1-1 numbering range must 30 - 40 sign overlays are required. · · · $2,408.06 $4,507.91 $5,946.39 $5,960.78 received as follows Doug Bergman Enterprises Inc. MTO Provincial Sign Shop Owl-Lite Rentals Ltd. Guild Electric Ltd. Quotations on our requirements were Recommendation THAT, the quotation from Doug Bergman Enterprises Inc. in the amount of $2,408.06 plus taxes (lowest bid) for the supply and production of the required highway information signage, be accepted; and the nstal municipalities wi THAT, the County will pay for the signage and lower-tier signage at no cost to the County. 'ì)" ;jt) Emergency Measures Co-ordinator Submission Elgin County Counci To: Emergency Measures Committee From: Declaration of an Emergency 1983 February 9, 1998 Amendment to The Emergency Plans Act, Date: Re: Introduction It has come to the attention of the Emergency Measures Committee that the Emergency Plans Act, 1983, does not provide the legal authority for a County to declare an emergency. While the Act may have intentionally left this authority to municipalities of the lower tier who wish to control their own emergencies, the authority to declare an emergency at the County level is critical to the successful co-ordination and recovery of an emergency situation. Discussion There are many reasons why a County should be able to declare an emergency Including 1 The members of the County Emergency Control Group and the Municipal Control Groups often include the same people (I.e. Warden, EMO Officer, Social Services Director, County Clerk, County Engineer, O.P.P., Fire Representative, and Ambulance Representative). If an emergency is declared in more than one municipality there is no reasonable way these representatives will be able to effectively serve all Control Groups. In this case one Emergency Control Group declaring one County-wide Emergency would be more manageable. The declaration of an emergency at the County level will mean that the County wi be legally entitled to emergency benefits (I.e. Work Place Safety and Insurance benefits for volunteers, funding from emergency funds, etc.) Regional 2 3. 4. Oxford can declare an emergency. An Emergency Control Group monitoring an emergency situation from the County level wi have a broader scope of the situation to allocate materials, equipment, and supplies where they are most needed. municipalities and the County of County authority to declare an emergency should be permitted only when the municipalities of the County affected by the emergency agree that a County Emergency should be declared. The County Emergency Control Group should include representatives from each of the affected municipalities. With this in mind, the ability of a County to declare an emergency will improve the overall co- ordination of an emergency situation Counties to declare an General and Minister of Recommendation That a request to amend The Emergency Plans Act, 1983, to permit emergency, after one has been declared locally, be sent to the Solicitor Correctional Services. ~J_ Emergency Measures Co-ordinator f'~ , 3 Submission Approvea for REPORT TO COUNTY COUNCIL Sandra J. Heffren, Deputy Clerk FROM: February 6,1998 DA TE: Attendance at Seminars Council SUBJECT: 1997 25, was adopted at the November Counci remuneration policy for Introduction: The following Session: "That each Member of the Elgin County Council, with the exception of the Warden, shal be paid $7,000.00 per annum, to be paid monthly, with said remuneration to include all mileage, meeting and incidental claims (telephone, paper, etc.) for all responsibilities including work associated with outside boards, meetings with ratepayers, etc." would be Included in this stipend Seminars/Workshops, etc. Voluntary attendance at H'f)ii'¿ where Counci or the Warden requests a member to attend a etc.. on Council's behalf the following policy is presented for your . ':" Discussion: <c_'- In those instances SeminarlWorkshop, consideration: Actual costs, other than for meals and mileage, would be reimbursed based on receipts, along with a $110.00 per diem. A personal mea/ allowance of $50.00 per day will be limited to the actual number of days that have sessions listed and which are attended by the claimant, in keeping with the current staff policy. Mi/eage will be paid based on the actual number of ki/ometres claimed. Recommendation: S. J. Heffren Deputy Clerk As determined by County Counci Approved for Submission M. G. McDonald County Administrator/Clerk r' 6 3 Grant Requests 1998 1998 Requested 1997 Approved No $ specified No $ specified 2,000 No $ specified 2,000 40,000 (4) 20,000 (3) 10,000 2,000 No $ specified (3) (2) 2,000 2,000 2,000 2,000 2,000 40,000 20,000 Shedden Agricultural Society Wallacetown Agricultural Society Rodney-Aldborough Agricultural Society Aylmer & East Elgin Agricultural Society Elgin 4-H Association St. Thomas-Elgin General Hospital Fanshawe College Tillsonburg & District Multi-Service Centre Quad county Support Services Pitch-In Canada Total 1997 Approved Grants 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 a 70,000 be the 4th of 5 payments for 1998 wi St. Thomas-Elgin General Hospital total grant of $200,000. 1995 40,000 1996 40,000 1997 40,000 1998 40,000 1999 40.000 200.000 the 3rd of 5 payments for a total grant of be - 1998 wi ( 48 " 20,000 20,000 20,000 20,000 20.000 100.000 Fanshawe College $100,000. 1996 1997 1998 1999 2000 2/17/98 9Sgrants.doc 996 3, February 2 Corporate Services Committee (Net County) Amillrn! $ 38,000.00 $124,275.00 $199,250.00 $285,615.48 $258,285.00 $259,852.00 Department Warden Council Administrator/Clerk Personnel Treasury Corporate Expenditures Carried. 995 3 Is' were the period ended December ami Council. These Hcms for Wardcl The County Treasurer explained budget comparisons rot' the 'I Pcrsonnel, Administrator/Clerk, received the Committee. rcasury, and filed by 1996 GRANTS 996. The Treasurer explained the grant requests for Moved by Councillor Millman Seconded by Councillor Tohnie the Sl on all new to thc THAT the County of Elgin continue to honour its previous grant commitments Thomas-Elgi General Hospital and Fanshawe College and declare a morator received for 1996, including the Elgin Tourist Association and in lieu oflhe urban rebate. grant requests Aldborough/Rodney grm Defeated. Moved by Councillor VanBrenk Seconded by Warden Mezenberg issued to the organizations listed below: the following grants be THAT Amillrn! $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $40,000.00 $20,000.00 $40,000 x 5 years $20,000 x 5 years Organization Shedden Agricnltural Society Wallacetown Agricultural Society Rodney-Aldborough Agricultnral Society Aylmcr & East Elgin Agricultural Society Elgin 4-H Association Sl. Thomas·Elgin General Hospital Fanshawe College Carried. Moved by Councillor Nesbitl Seconded by Councillor Clutterbuck 996 bndget the Carried. Hel 49 ,000.00 as a line Association be allocated $ the Elgin Touris THAT Executive Committee 4 February 10, 1995 Oraanization Amount Agricultural Representative's Act (mandatory) $ 500.00 Agricultural Societies $2,000.00 x 4 Societies 8,000.00 Elgin 4-H Association 2,000.00 st. Thomas-Elgin General Hospital 40,000.00 ($40,000.00 per year x 5 yrs. = $200,000.-00 Old Elgin Band 2,000.00 - Carried The Treasurer was instructed to move the payment to A1dborough Town- ship to a separate line in the budget, since this is a mandatory pay- ment and should not be considered a grant. RECESS Moved by Warden Chute Seconded by councillor Mezenberg THAT we do now recess (4.08 P.M.) to meet again on Monday, February 13th, 1995 at 1:00 P.M. - carried. The Committee reconvened at 1:05 P.M. on Monday, February 13th, 1995. All members were present. Also present: H.J. Underhill, Personnel Administrator, L.B. Shewfelt, County Treasurer, M.G. McDonald, County Clerk. SALARY ADMINISTRATION The Personnel Administrator indicated that the Management Committee is currently reviewing a complete and comprehensive salary administration system for the County. said system will eventually be incorporated into the County's Personnel Policies and Procedures Manual. STAFFING REOUESTS The Personnel Administrator explained the staffing requests from the County Homes as well as the County Library. Moved by Warden Chute Seconded by Councillor Millman THAT the recommendation from the Homes and Social Services committee regarding the recruitment of the following two vacant positions be approved: 1. Bobier Home - Full-Time Assistant Director of Nursing for Elgin Manor (2 days), for Bobier Home (3 days). 2. Elgin Manor - Temporary Part-Time Housekeeping Aide. - Carried. Moved by Councillor Mezenberg Seconded by Councillor Wilson THAT the recommendation from the Library Committee regarding the recruitment of one Library Assistant for Port Burwell and vienna Branches be approved. - Carried. EMPLOYMENT EOUITY UPDATE Referring to a report previously circulated, the Personnel Adminis- trator answered questions regarding the proposal to hire an Employment Equity Co-ordinator jointly through various members of the Elgin Area Administrators' Group " 50 COUNTY OF ELGIN 1998 ENGINEERING SERVICES PROPOSED BUDGET 1997 1997 1998 BUDGET ACTUAL BUDGET VARIANCE % CHANGE 1 Salaries $ - $ 159,000.00 $ (159,000.00) 2 Benefits $ - $ 37,500.00 $ (37,500.00) 3 Operations $ - $ 6,000.00 $ (6,000.00) 4 Professional Development $ " $ 3,000.00 $ (3,000.00) 5 Travel $ " $ 13,500.00 $ (13,500.00) 6 Grants $ - $ - $ - 7 Other Revenue $ - $ (2,500.00) $ 2,500.00 8 Maintenance $ - $ 1,904,000.00 $ (1 ,904,000.00) 9 Construction $ - $ 3,424,305.00 $ (3,424,305.00) 10 TOTAL $ 6,083,750.00 $ 5,544,805.00 $ 538,945.00 -8.86% 'NOTE: Salaries include Two Contract Technician's for contract inspection. 5J Preliminary EL' For the Year Ending Dec 31. 1997 Expenditure Budget Balance Wages and Benefits 1,963,483.18 1,600,000.00 (363,483.18) Equipment and Housing Expenses 337,127.56 400,000.00 62,872.44 Accounts Payable: 711 Bridges and Culverts 172,432.99 155,000.00 (17,432.99) 720 Roadside Maintenance 292,923.00 323,000.00 30,077.00 730 Hardtop Maintenance 42,386.93 105,000.00 62,613.07 740 Loosetop Maintenance 762,653.04 870,000.00 107,346.96 750 Winter Control 389,407.65 350,000.00 (39,407.65) 761 Safety Devices 175,073.75 205,000.00 29,926.25 770 Drainage Assessment 79,543.06 105,750.00 26,206.94 780 Road Construction 1,862,715.57 1,630,000.00 (232,715.57) 781 Bridge and Culvert Construction 184,418.65 250,000.00 65,581.35 782 Land Purchase 33,395.10 50,000.00 16,604.90 783 Miscellaneous Expenses and Revenu (111,773.01) - 111,773.01 790 Office/Overhead 27,661.26 40,000.00 12,338.74 Sub-Total Accounts Payable $ 3,910,837.99 $ 4,083,750.00 $ 172,912.01 Total County Roads Expenditures $ 6,211,448.73 $ 6,083,750.00 $ (127,698.73) 2/11/98 52 l" COUNTY OF ELGIN 1998 CONSTRUCTION PROGRAM PAGE 2. - ~;~~~m~~;~:5¡:~~~~~I~m~~ LOCATION - ROAD #19 23 SYSTEMS 11 SYSTEMS - ROAD #74 - ROAD #45 PLAYERS BRIDGE - ROAD #30 PATTERSONS BRIDGE - ROAD #52 4 SYSTEMS - ROAD #38 4 SYSTEMS - . ~ .. eB .... M" . .. SI'G;¡R "L::AØE ERm;::!,!!: l¡mj¡jrm:rj:¡i¡J:¡i¡::j~i¡i~~rJ:1i¡¡¡¡~:¡m:J8i]i!i~~~~ni¡j~~(~~Ji¡¡¡ij:¡!~!iijþ~~ We are currently devising a system with highest traffic count). - ROAD #56 YARMOUTH CENTRE ROAD TO ROAD #56 ROAD #35 HIGHWAY #3 TO ROAD #52 - - SEVERANCES - - Bß'IØG~ DEØf(i'R:EI!I~BllliiìJtA~ ,:""a\;Q"':"d~iHJ:;;¡':';;;Îi";];"i~Adn¡;Ld:;',,;~;,;L,'~';'~:n~n:;:c;kL0,;ij¡ nw;!¡:,jU:¡¡;::HwnT;N;]¡i]WJ!{lH,J!j'j!i:NSi;¡¡iU;:W[;i:):YiU';¡um:;-,HNè;:;UU;;;:;::-" · TERMINAL RAIL BRIDGE · DINGLE STREET BRIDGE .. ". '!\If ' f!ï'" b B . DB .; AIN1FB' AN'eB'.S. :j,¡jrt~¡¡Jr!f1¡qr;i¡jllliimrji~j:JmffiiJmij:i~j!M~:j;Jmm!mjru~¡irîJ¡lmm;f; · FULTON BRIDGE · MEEKS BRIDGE · GARTON BRIDGE · VIENNA BRIDGE · ELM STREET BRIDGE · WALKERS BRIDGE , 53 COUNTY OF ELGIN 1998 CONSTRUCTION PROGRAM FEBRUARY 17.1998 DESCRIPTION YARMOUTH CENTRE ROAD TO ROAD #36 ROAD #20 NORTH TO ROAD #119 ROAD #2 TO ROAD #9 ROAD #8 TO ROAD #14 YARMOUTH CENTRE ROAD TO ROAD #74 ROAD #74 TO DORCHESTER ROAD HIGHWAY #401 NORTH 1.6 KM ROAD #21 TO THOMAS ROAD ROAD #45 TO HIGHWAY #3 CORINTH TO COUNTY LINE WEST LORNE TO ROAD #3 - DESCRIPTIC ~ ALL RURAL - 2 ·'1' 5 II ROAD #56 ffll~B~~~ LOCA Tlot ROAD #18 !$BlMË~f LOCA Tlot ROAD #5 ROAD #9 ROAD #48 §º~~p~! LOCA Tlot ROAD #8 ROAD #20 ROAD #35 ROAD #46 ROAD #76 ei~M!$!~ LOCA Tlot ROAD #104 COUNTY OF ELGIN 1998 RESURFACING PROGRAM FEBRUARY 17.1998 DESCRIPTION ROAD #2 ROAD #76 EAST ROAD #5 OVERPASS ROAD #8 HIGHWAY #401 NORTH ROAD #20 PORT STANLEY ROAD #20 WARREN STREET TO FINGAL STREET ROAD #20 - FINGAL - ROAD #24 @ ROAD #73 - ROAD #35 HIGHWAY #3 SOUTH - ROAD #46 @ COUNTY LINE - ROAD #18 AND ROAD #48 PATCHING - ~~QY:I$\ØN LOCATION DESCRIPTION ROAD #27 ROAD #4 EAST - ROAD #104 ALL RURAL - 5 f' ~) "'I 1998 % Change Proposed Budget $845,243.14 $183,645.00 - $1,028,888.14 - $321,500,00 $12,000.00 $7,500,00 $22,000.00 $119,978.00 $50,000.00 $16,000.00 - $185,978.00 - $1,577,866.14 - $102,352.00 $9,000.00 $0.00 $46,619.72 $6,800.00 - $164,771.72 - $1,413,094.42 -0.4% ELGIN COUNTY LIBRARY Submitted 1998 PRELIMINARY BUDGEI Feb. 2/98 FIRST DRAFT 1997 1997 LIBRARY EXPENSES Budget Actual Budget Salaries $767,675.00 $823,129.90 Benefits $191,918.75 $169,922.16 Total Benefits & Salaries $959,593.75 $993,052.06 Operations $340,850.00 $328,779.18 Staff Development $13,000.00 $9,592.84 Travel $7,000.00 $4,406.88 Communications $15,000.00 $21,880.51 Leases: Municipalities $122,195.00 $112,967.36 St. Thomas Public Library $64,350.00 $64,350.00 Photocopier $6,600.00 $6,897.54 $193,145.00 $184,214.90 TOTAL EXPENDITURES $1,528,588.75 $1,541,926.37 REVENUE: Grants $102,352.00 $118,632.00 Income $8,000.00 $10,484.49 CAP. Funding $0.00 $35,763.84 W.C.s. Refund (Reserve) $0.00 $0.00 Sale of Truck (Reserve) $0.00 $0.00 TOTAL REVENUE $110,352.00 $164,880.33 COUNTY CONTRIBUTIONS $1,418,236.75 $1,377 ,046.04 56 1998 PRELIMINARY BUDGET FIRST DRAFT 1997 1997 1998 BUDGET ACTUAL BUDGET BUDGET o;.CHANGE $316,675.00 $353,738.95 $386,824.95 $451,000.00 $433,569.67 $458,418.19 $191,918.75 $169,922.16 $183,645.00 $0.00 $35,821.28 $0.00 $959,593.75 $993,052.06 $1,028,888.14 $185,000.00 $178,394.73 $180,000.00 $30,000.00 $24,911.07 $25,000.00 $8,000.00 $8,038.58 $8,150.00 $2,500.00 $2,223.07 $2,200.00 $500.00 $515.00 $500.00 $226,000.00 $214,082.45 $215,850.00 $1,000.00 $813.88 $1,000.00 $0.00 $0.00 $6,000.00 $8,500.00 $8,104.48 $8,000.00 $6,500.00 $5,743.70 $6,000.00 $1,000.00 $0.00 $1,000.00 $1,000.00 $308.88 $6,800.00 $15,000.00 $21,880.51 $22,000.00 $33,000.00 $36,851.45 $50,800.00 $20,000.00 $15,438.75 $17,550.00 $8,100.00 $8,665.56 $8,300.00 $9,800.00 $9,605.25 $9,650.00 $35,000.00 $35,000.00 $35,000.00 $5,677.00 $5,677. 00 $5,677.00 $13,000.00 $11,483.80 $13,500.00 $5,180.00 $5,180.00 $5,180.00 $7,448.00 $7,448.00 $7,448.00 $3,017.00 $3,017.00 $3,857.00 $6,216.00 $6,216.00 $6,216.00 $8,757.00 $5,236.00 $7,600.00 $64,350.00 $64,350.00 $50,000.00 $6,600.00 $6,897.54 $16,000.00 $193,145.00 $184,214.90 $185,978.00 57 Comm. Access Collection Expenses Collection Purchases Collection Processing Periodicals & Subscriptions Shipping Bookbinding Personnel Costs: Salaries - Main Salaries - Branches Benefits Salaries/Benefits Overhead Expenses Mis. Repairs & Maint. Furniture & Fixtures Eqt. Repairs, Maint. Contracts Association Fees/Memberships Lega, Professional & Consulting Book Van Maintenance Branches Telephone Leases Aylmer Bayham Belmont Dutton/Dunwich Port Burwel Port Stanley Rodney Shedden Springfield Vienna West Lorne St. Thomas Public Library Photocopier 1998 BUDGET 1997 ACTUAL BUDGET 1997 BUDGET % CHANGE $9,000.00 $2,000.00 $3,000.00 $100.00 $500.00 $250.00 $1,500.00 $6,000.00 $6,000.00 $28,350.00 $8,969.67 $1,240.85 $2,397.23 $70.06 $709.82 $176.17 $494.62 $3,912.26 $3,849.14 $21,819.82 $9,000.00 $2,000.00 $2,500.00 $50.00 $400.00 $250.00 $1,000.00 $6,000.00 $6,500.00 $27,700.00 $62,000.00 $5,000.00 $67,000.00 $1,000.00 $1,000.00 $1,577,866.14 $1,541,926.37 $1,528,588.75 $102,352.00 $9,000.00 $0.00 $46,619.72 $6,800.00 $164,771.72 -0.4% $1,413,094.42 $1,377,046.04 58 $86,690.00 $4,487.34 $91,177.34 $728.35 728.35 $118,632.00 $10,484.49 35,763.84 0.00 0.00 $164,880.33 $1,418,236.75 Library Services Supplies Photocopies (OE) Programs Petty Cash - Branches Advertising Miscellaneous Expenses Meals Mileage Staff Dev./Training Automation: Computer Hardware Computer Software Capital Budget: Book Van - Reserve TOTAL EXPENDITURES Revenue: Provincial Grant Income CA P. Funding W.C.B. Refund (Reserve) Sale of Truck (Reserve) TOTAL REVENUE COUNTY CONTRIBUTIONS $83,150.00 $5,000.00 $88,150.00 $1,000.00 1,000.00 $102,352.00 $8,000.00 0.00 0.00 0.00 $110,352.00 COUNTY OF ELGIN ADMINISTRATOR/CLERK 1998 PROPOSED BUDGET 1997 1997 1998 % INCREASE! BUDGET ACTUAL PROPOSED DECREASE TO BUDGET 1997 BUDGET SALARIES $151,000.00 $150,316.05 $156,200.00 BENEFITS $36,995.00 $31,439.96 $37,560.00 OPERATIONS $8,300.00 $7,898.21 $8,300.00 STAFF DEVELOPMENT $3,500.00 $3,045.53 $3,500.00 TRAVEL $1,750.00 $1,642.99 $2,000.00 SUBTOTAL $201,545.00 $194,342.74 $207,560.00 2.98 TRANSFER PHOTOCOPY COSTS TO CORPORATE LINE ($1,950.00) TOTAL $201,545.00 $194,342.74 $205,610.00 2.02 59 ""NOTE: SALARIES & BENEFITS ARE REDUCED BY A TOTAL OF $7,440.00 FOR DEPUTY CLERK AND TRANSFERRED TO LAND DIVISION BUDGET ACCOUNT 1997 1997 1998 PERCENTAGE BUDGET ACTUAL PRELIMINARY DIFFERENCE - SALARIES $151,000.00 $150,316.05 $156,200.00 -ALLOWANCES & BENEFITS $36,995.00 $31,439.96 $37,560.00 MEMBERSHIP FEES $700.00 $589.76 $700.00 TRAVEL - MILEAGE $1,750.00 $1,642.99 $2,000.00 PROFESSIONAL DEVELOPMENT $3,500.00 $3,045.53 $3,500.00 STATIONERY/PHOTOCOPIES $3,600.00 $3,487.54 $3,600.00 SUBSCRIPTIONS/PUBLICATIONS $500.00 $687.43 $500.00 EQUIPMENT MAINTENANCE/PURCHASE $2,500.00 $2,212.18 $2,500.00 SPECIAL PROJECTS $1,000.00 $921.30 $1,000.00 SUBTOTAL $201,545.00 $194,342.74 $207,560.00 2.98 TRANSFER PHOTOCOPY CHARGES TO CORPORATE LINE ($1,950.00) TOTALS $201,545.00 $194,342.74 $205,610.00 2.02 cr:; ~ COUNTY OF ELGIN ADMINISTRATOR/CLERK 1997 PRELIMINARY BUDGET COUNTY OF ELGIN TREASURY DEPARTMENT 1998 Proposed Budget % CHANGE 1998 PROPOSED 1997 ACTUAL 1997 BUDGET 204,697 53,221 7,675 4,000 2,250 199,231 50,300 6,830 2,749 1,895 198,987 49,747 7,750 4,000 1,000 3.96% 61 271,843 . 261,005 261,484 ACCOUNT DESCRIPTION Salary Benefits Operations Staff Development Travel Total 2/17/98 98TREAS,XLS COUNTY OF ELGIN TREASURY DEPARTMENT 1998 Proposed Budget % CHANGE 1998 PROPOSED 1997 ACTUAL 1997 BUDGET ACCOUNT DESCRIPTION 204,697 53,221 1,375 2,250 4,000 o 199,231 49,301 1,353 1,895 2,749 o 198,987 49,747 1,350 1,000 4,000 100 Salary & Wages Benefits 5,300 1,000 4,857 622 5,300 1,000 Membership Fees Travel & Mileage Staff Development Postage & Mailing Office Supplies Repairs & Maintenance 3.96% 62 271,843 . 260,008 261,484 Total 2/17/98 98TREAS.XLS Annual 204,697.08 53,221.24 575 550 250 1375 - 2250 4000 1242 550 581 464 558 1460 4855 5300 1000 63 1998 Treasury Proposed Budget Salaries Total Benefits @ 26% Membership Fees CGA CMA AMCT Travel System Support in addition to regular trips to bank, ElM, T/L, Museum Conventions & As 1997 automation training Staff Training conventions Clerks/Treas/Admin Office Supplies Includes Cheques Envelopes Paper Ribbons & cartridges Netmar Office Supplies As 1997 Repairs & Maintenance Cheque signer Burster Printers 2/17/98 98TREAS.XLS ¡;::¡[li:~:::;WJ'¡¡:I,:::ili¡ r~æw~œ*f!ffi¡¡¡' :~·:.::v:::a~::~:w.e·: ......... . ...... ..................., '.............................. - - ,...." ~:' ;:;::: :..................... .... -...................... .:...:.;.:.:.:........ .;.: .;.;................ Ú:i:~:l¡!]i~ii::} ::~::.v.:~~:1::~n;D.;n;::: :;:::;':::;:::;:,:;:;:;:;:;:;:;:,,-:,;;:.;.;.;.::;.:,.;.;.;::~.:.:.::: :tHl!!!!S'¡;ii IIIIIIII11 ..·s.·s:mw......· :::;::::.;:;.......;.::,...::..:;::::::::::::: .........,.,..... ...................... :%:.;.;.::;::.:::.:::.:.:.;:;::.:::.::;.;.:.:.:::.:.::::;:,:,:H:;: PERSONNEL DEPARTMENT 1998 PROPOSED BUDGET '~ ..iii~ìïiii!IIII¡¡li BUi9"s:m·œ" ... ...... . . ... .... .. .. ........ .. .,..... .... ," . ..... .. .. ... ........................................................ ::: t ~~~t: ;.;.;.;, ,fi: \¡\: ;';" 5,588.00 -219.00 -1,500.00 1,500.00 500.00 226,463.00 55,000.00 7,260.00 5,000.00 2,500.00 $221,721.06 49,498.99 4,987.00 3,363.74 2,317.30 (165.76) $220,875.00 55,219.00 8,760.00 3,500.00 2,000.00 Salaries Benefits Operations Staff Development Travel Revenue iil;li!í~I:¡ .... ;.;. ;;;; .;.; ~r - ---- '.' ................,; :~ ;;;:;:;:;; :;:;:;:;:;;;:~::;; i:iil~~iÎdll ;.; .;. :!i ::; .;';';'; ;.:.;.;.:.;.;.:.;.;.:.;.;.;.; '....;:: ..;.;.:.;.;.:.;.;.;.;.:;~;.:. ;:;:;:~;:;:;:;:;:;:;:;:;;;:;:::::::;:;;;:.........,.....,....;;;: ':;:;;;;;~;;;;:;;::;;;;:;;;:;::;;;;:;;;;;::;;;;::;;;;;;;;;;;;;~;; ~~§~l~igg¡~~: ;.;, --~ .--- '.;" ........................ ;.;.;.,;. .... ..... :.;.;.:~.;.;.;.:.;.: ....... ::;::;;~':';"""~.. :';';;;:; ;:;;;;:;;; iiªii~üiii¡ 25,000.00 25,000.00 Salaries and Benefits Position) ........... ...... ......... ::::::::::::¡ntJ:::::t: ::H:\E: .................... .......... . ·,······z·;·;·;,;·;·;·:·;~····· .........' ....;~. iiiljii~ll:i ¡11111.iii, in: :1:~t ..,..,........,... .;.;.;.;.;.;.;.;.;.;.;.;-;.;.,;......... .......;.;.;.; ... . å~~;:;~~:m:;~·:·:·~r~::;:~;~~tmc;· .. ...........................,..,... ilª!~I~!~¡¡¡1 !¡i:liiil:i¡:I~i~Îil¡~9¡, ,>; ;1.: '.', ~: g (Contract l.i\111111 Increase of$1500.00 shifted from Operations to Staff Development. Staff Development: in the mileage rate. Due to the increased responsibilities taken on by the Department, it may be necessary for an additional contract staff member. This will be evaluated as we proceed and if deemed necessary would require a combined increase in our salaries and benefits Increase of $500.00, additional required due to new reponsibilities & the increase Salaries and Benefits Travel VACHONLL\BUDGETI1998\Cover1.xls 64 line of $25,000.00. 1998 16, February P E RS 0 N N E L DE PA R TM EN T - 1998 PROPOSED BUDGET SALARIES 220,875.00 221,721.06 -846.06 100.38% 226,463.00 5,588.00 BENEFITS 55,219.00 49,498.99 5,720.01 89.64% 55,000.00 (219.00) %~i.t\U2~~8U;~~~S'~Êr.I¡I¡.¡¡III~1~ªg~¡ggI¡~~Ø·1·¡g¡~g¡gR¡¡¡II~Hí1i~!~ê¡¡~~¡~~ft4¡I~~1¡~g¡:¡¡ggI·I¡ã¡~¡m¡g!it¡ OPERA nONS Memberships 210.00 202..75 7.25 96.55% 330.00 120.00 u~ ~ Office Equipment & Supplies OFFICE SUPPLIES . 1,500.00 671.72 828.28 44.78% 880.00 (620.00) 3,550.00 2,930..63 619.37 82.55% 3,000.00 (550.00) 3.500.00 1,181.90 2,318.10 33.77% 3.050.00 (450.00) SUBSCRIPTIONS/PUBLICATIONS OFFICE EQUIPMENT/REPAIRS '-..."'."""..p....""..."'''''..'.,,..''''''''''''''''''''''''"""""'" J:~M:f:¡t:~#.t9:..::::En#t~:9~!~::r~¡::::ntt¡t:¡::¡ ... IIII III¡¡I¡:¡¡ifµ¡¡¡¡¡;1!M¡¡¡¡~¡!!'¡:¡i¡!w)I ... ······¡m¡øt4¡¡¡¡¡¡¡¡ ¡¡M¡¡jj§¡~ªW ·..IIIt¡~µ¡¡¡,j!í!íH¡¡¡¡¡¡H¡¡j$!!¡¡¡~ì TRA VEL 3,500.00 3,363.74 136.26 96.11% 5,000.00 1,500.00 2,000.00 2,317.30 (317.30) 115.87% 2,500.00 500.00 0.00 (165.76) 165.76 0.00 STAFF DEVELOPMENT REVENUE ¡§g~¡~í¥!¡ºº¡~g!1!~tl~~¡¡mm~§¡§~i¡!§"íI ¡I¡¡¡ª~¡9~m.¡ I¡~g~§¡g~~¡qg;I jI¡j¡~§¡~§~¡~II¡¡~jº!Io~ Salaries and Benefits (Contract Position) ii~¡m'iltDII¡¡¡iii¡t ..... 25,000.00 25,000.00 I¡ ¡I§g~¡~~jºº¡ ¡~gª1¡¡ægg¡~¡¡¡¡I~ª¡§~I¡§Z¡;¡ª"í¡º~1Mi I~ªgl¡gg*,jºº II¡~ªºm§ª¡ººI ¡I¡I¡¡¡¡¡º¡~~ % Change 998 PROPOSED BUDGET COUNTY OF ELGIN CORPORATE EXPENDITURES 1998 PROPOSED BUDGET 1997 1997 BUDGET Actual 1 ACCOUNT 32,000 2,290 206,350 10,000 11,663 2,650 4,800 15,000 4,000 2,500 29,796 2,113 221,431 10,197 11,494 2,393 2,315 12,947 3,846 2,459 24,000 2,500 223,000 14,000 11,663 2,650 2,800 15,000 2,000 2,266 1,500 Telephone Telephone System Maintenance nsurance Postage Audit & Accounting Fax Corporate Photocopies Payroll Charges Employee Recognition Staff Training Hearing Tests GST Recoveries (1,000) 50,000 1,300 25,000 366,553 (1,418) 43,587 1,251 - 342,412 (1,000) 75,000 - 375,379 Legal & Professional Advertising Retired Employees Benefits Total 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 -2.4% 1 Telephone rates have increased. 2 Actual 1998 cost 3 Actual postage costs Councilors therefore lower in consideration of fewer 4 Decreased 5 No change 6 Includes additional costs for 1997 no change from Councilors long distance fax charges 7 Administrator/Clerk photo-copy costs now included in this line e. Health & Safety from 1997 departments 998 8 No change 9 Increased to reflect actual cost 10 Training costs that includes al 11 No hearing tests planned for 1 12 Same as 1997 13 Decreased to more closely reflect expected expenditures for 1998 increase from 1997 actual were 1997 actuals that 66 based on new for 1998 14 Smal 15 Retired employees benefit costs charged to individual departments 2/17/98 98COREXP.xLS COUNTY OF ELGIN CORPORATE EXPENDITURES BUDGET COMPARISON %OF BUDGET VARIANCE o unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Dec-97 ACCOUNT DESCRIPTION 124.15% 84.53% 99.30% 72.84% 98.55% 90.32% 141.84% 82.69% 86.32% 0.00% 192.31% 108.52% 58.12% (5,796) 387 1,569 3,803 169 29,796 2,113 221,431 10,197 11,494 2,393 24,000 2,500 223,000 14,000 11,663 2,650 24,000 2,500 223,000 14,000 11,663 2,650 TELEPHONE TELEPHONE SYSTEM MAINTENANCE INSURANCE POSTAGE AUDIT & ACCOUNTING FAX 91.22% 257 418 485 2,053 1,500 (1,846) (193) 31,413 (1,251 32,965 (1,418) 2,315 12,947 3,846 2,459 43,587 1,251 342,414 'i 6 (1,000) 2,800 15,000 1,500 2,000 2,266 75,000 o 375,379 (1,000) 2,800 15,000 1,500 2,000 2,266 75,000 o 375,379 G.S.T RECOVERIES CORPORATE PHOTOCOPIES PAYROLL CHARGES HEARING TESTS EMPLOYEE RECOGNITION STAFF TRAINING LEGAL & PROFESSIONAL ADVERTISING TOTAL 2/17/98 CORPEXP.xLS P_0Z........Ø2 32 KETTLE CREEK CONS.AUTH OPERA TlONS REPORT : 15 JAN-29-98 THU ELGIN COUNTY TREE COMMISSIONER! WEED INSPECTOR - JANUARY 1998 DECEMBER Tree Commissioner County proposal to obtain assistant to the tree commissioner through federal work _ received approval for position in early January - have begun reviewing I hope to have an individual aboard by mid February. Inspection of 22 active notice of intents throughout >I< Wrote program resumes, >I< >I< Responded to two reports of non compliance logging. One turned out to be a fanner clearing out a fencerow. The other was a wrong location submitted with the Notice of Intent. management practice >I< Prepared to host a one day workshop regarding good forest February 12th - New Sarum Public School. regarding forest a report preparing 39 >I< Assisted Ministry of Natural Resources staff in practice and management in Southwestern Ontario. ., P.0:2/09 :27 KETTLE CREEK CONS.AUTH : 14 1998 FEB- 9-98 MON February 05, To: County of Elgin Council From: Hugh Geurts - Tree Commissioner APPLICATION FOR MINOR EXCEPTION Lot 13, 5 South of A. Municipality of DuttonlDunwich An application for minor exception has been received from a Mr. Larry Small ofR.R.# 2 Wallacetow11, to clear 0.75 acres of bush from Lot 13, South of A. Twp of DuttonlDunwich. The request is submitted to service two private 10 inch tile drains which access the back of the property. The drains have not been serviced for over 30 years and in that time, pioneer trees have established as a result of renters not utilizing the headlands of the field. Thc landowner wishes to clear sufficient bush to prevent further root invasion into the tiles and to take advantage of the land for farming. The area to be cleared consists primarily of 30 year old Elm, Poplar, Hawthorn, and Ash. abutting All There are no wetlands or streams that would be impacted by the clearing. neighbours have been contacted and they have no objection to the clearing. my is It clearing, the of Recommendation: Because of the minimal iU1pact recommendation that this application bc approved. 40 PmØ:s:........09 27 KETTLE CREEK CONS.AUTH : 14 FEB- SI-SlS MON MIII\JCG.uc.OONAI.O 4S(I~IoISETDI'i\1iE eC<)\lTTAP.......~1....mlllCLIUI1II sT. THOMAS. ONTA.RIO (MrJ.1 $IoNO"...... HCFFRCt.t NSfI.$VI CL\>tlTr~~"c~"' PHoNetSl9I6:1I·\·Gð FAX(S19)~7U1 THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By·Law No, which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): "Yf)(2 . I 0J'7ru 0 S~{ MAILING ADDRESS: 1Z/2 fl? ~fÃ-(( c..u~...f.v-.- "Y? crr. ~IC' !VCJ(....· 7.../'10 Postal Code Phone No, ç,., -7£"2 -3035 2. LOCATION OF LAND: j) t/f-lr-n? / D(ÅjV) 1M r c( Municipality (Town, Village, Township) Lot No. tJ'p I.Cirl~ Concession No. G i'ÇOe44., Çlr= A Lot No. Registered Plan No, 3. Reason for wishing to Remove trees. D?,PLtl"/}/VJ,J- vVISt...V; +. /2eyY>~ G.. 7 S Cl:.c-re r Dr- R¡Jst.. ,~ ~ .y)-H> TYI ~.-.?r· ~r::-' ~ ~ ~. In rnCe... -hot p. d!rr-~!-t') ".i:. - ,. 4. Describe species of trees and size of trees to be removea. /-I~u-r'h . e c. "YY1 : FbJ:>(cv-r Oc.sL..... , , - CA-..-,..p("~l'")' ~,~ ?(') -'"'".?C:: (¿ . . Ù 5. Area to be cleared (in metric) Length 10 t'1 Meters Width 2CJ Meters Area '2b. <=> 0 (in square meters or hectares) " 43 , ( FEB- 9-98 MON 14:27 KETTLE CREEK CONS AUTH P_04/09 6, Has the owner previou~P1ied for and been granted permission to remove Irees? Yes ( ) No If yes, please indicate the purpose 10 which they were removed approximate size of area cleared and date. 7. Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) NAME MAILING ADDRESS PHONE NUMBER Do...(e. 7' - 8. Other information deemed pertinent to this application. LO--'Y! ¿ (JI1.LdY}f!.r1- 1$ o..c.l-¡ ~J...r."YJ<:; VV'/"r'1db..."6:<.J ",J r;.Þr1;v)? 9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by 35 centimetres. showing: (a) The parcel of land that is the subject of this application, clearly indicating the ar.ea proposed to be cleared and the area or trees which wilt remain. (b) buildings on the owner's property and also on the abutting property, (c) use of abutting lands (e.g. residential agricultural, cottage. commercial, etc.) - 10. As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. - ¡-=e,b 05/98'. r~ ¿!:.-# Date Signa of Applicant or Authorized Agent Note: If this appliçation is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be signed by an officer (and that position must be indicated) and the corporate seai shall be affixed. <' 42 FEB- 9-98 MON 14:28 KETTLE CREEK CONS_AUTH_ P_05/09 . '1-- J !--L.·1--"-·-·- J ' , , , ; i -I-.......J....-.!......-,,-- . '··'-1'--' -. I ¡,.I' ._1, _ I _.,_.~,-~ --.t-... _.-;-..~! i : I -f.--\:---L.+ .+'.ì---I--+-i'-:-'+.+- - r 11 I _iJ__I¡....i....-L_\-. ". --f-.-+-L-r-I-,-- , . I \~ I I' +-.-\-----' -\--71' , 1 . ; 'VV7, 'ie.;...r -+--r--r-r'-¡ \ 1,1 tt+-' I) .- ......k~crh_\~..LI,.d -Ir -. . __ : : ·-t-¡·j¡"T1-·-·¡'--f·'- .~ ~ -:t J3-' r ~~sÞ-' lu" Q =-lb~-. f rJ,. A, I. /r J-,. ¡ , ' I' LJ/.~.J-Î-~-- ~I - . 4-yr¡:, c \ I -'_.'."'I'J ~. I ., --r - -.- +t. I 1.._. _.I .-. '-"-- --" \-.~I~ ·-t~~ _·Z~~&~~ $J!~¿-- ~~~. .. ~ ~ ---.:~~ -t+-1 \- ± -,.... ::::. ---,--1 , I, .. I ¡ , .. '. ----'-- .-.-".- .-- --~ , 1 I . I # 1 .-- I \ ' .' : I ± -- _ . . --"- --';-'¡-'--r :' . I ----""-'n --- - -. I=:. __ __ ~ _ +-___~ ....L-t-.µ.. ---' --+- - - -t 11:.t::r_~:::J t - -~ ft +---~ -I- ~-j.--\ +- - -+---t----- -- -- t·. ~=f...=-...--r.. _.~_m .....11-,-. L. L..\..--.--....1~-.... ...."....~I "-~ll~" -ft1/I. lo.kl'!--¡ ·-~l--. .t=l-"- - î-ll·j_-:-~·.~:_= I I· T' I 1 ð-r r --..-- - . ~-'-i r- ..+ ''':-'1'- --1-- ±- ,~L·.~~T"t;; -_-~ . -- ~ 'iL' !--.- =:J .- ±' ···1 -f-... ; 1,--, __ I. r .0:1.\.".<1 _ILL - . -¡;¡:<II. I 1 I I -+ -+ -, - =c: ~ . I j.1l~~ ;..L-_. 1--'-. f--",-- . r I ¡ - ,v -. . . t. _I ._ __ I ([ I._-º()¡O> "'I ç I. f- - _L -.-- ,,- t-i" i. i --.---¡--. ·-r------ f iD1f)-crffO 0'8 (J'J.- 1--\1-1-· ..---:-. II._._~ lrì,· -t-' ···--'-1-- _____._LI '--li T'--.(7¡ ~ J'>"TV IÎ li. .- --- \1 . ¡ I ,. ~.. -"~-,-l\! ,-¡- R : _:~.. -- -.-,- ·1' ~_.. T-· .. j'-:r '-'--'1 ~1'~+'-'\l \. .\. ' " 1''''' +-~ I I' '---'-"-:---. -- I I I I ~'-I ,,'"'' ......1-.'..__ I : ¡I.' , __._...' ....J..::> ..' T --t- -~ -1=\=- +--\ OO"_-'t'-'\ ---l-¡-.·L,.-).~. _1.... ~~. .'\, .1' ~'+'t - - 1--- : ~ .J.-+-- "-f-'-±" ·-·t- - t·t I ~ I I I. V"'..l jjij.--+-- .-~_.I-- I I , . .._,-. _." . -. ¡-. " I ¡-..-t--·t -~' -'--r-" ,-" ---"·'P'-'-~_l..__~ nJL}J-.1 _~,J - .J _-Wl_t.-~. : ¡ :, __ ,_. .__. _ ....-- .... -'-', --.ifáP1 . I !. I ~, I ï, ~ I .---' --I ,-- ..-' -- t -' M. . I I I I'I,, I" E - -'- -" 1 I~ ~ i 1·..-- ',,-. .... ~-- . .,... . J--' ''" --' _-.---' -. .__..t....l_._.....¡ -"*¡·-l·--j-- 1'--1 1 j i l ~--;r, 0 ~~H . ---. '-r- ' I 1 0' '\ I~ -+ . - ",- I ' I . _. _._- ,",-- .. "-;-' ... . .--.' -,-' I I I .' _. ........._ ._". + 1 ¡.....i..-..-¡.-.f,.;.' -..t··..'·oo .........-.-1' '\---1."-11 \. \ \. !_J .1..\.' ~. '..:\.~~..---¡:]-\ -i·J·- . , l· 1 1 1 ..-.(.. ····1....· -I... . .....-, ........ ',-' ,''''. 1 I I \I . L I~ "-... ----. ..... "'1--' '-.". - -. -... . I· i ,. _! - , - .--- \ Iii I :., I .' ,." n;_ _ _ _ R ., _. 1-00 ,,,,....; - . I I' . 1 \ 1 . I I, .' _ .-¡- '--f-- , , I· .' ..' _. .. -¡ i---+-", ..¡ .. ·t-\ -1---+'1-'\-'-' -J~11LV~L~- ~~.- -l.+.~1- - ....'- .L -'-.-.-'- - ...- ~t-l" .__l..__+-,--¡ ."j--' ~ ~ ~ !! , ,"'\! o'!\ . I I I~ --'- : II , l_.1 1.-i-li..·--i-·_,·-t·-·,--i-4-r·+-¡'--; ·01\'I' ,\"" \ . I ¡-- - - -- ..-' -. ,.'---r I· I' I· . " ¡-- ,.. --. . I I·, I ':" , ~..., --" . --'-- . . ! I \ . t I I, ~: ! .",,:, I I I I ' ¡---r"-· ""--, I ' I 'I I I L' ! I ¡ II i II I I !/.i i._lL_J l·-\-..·---t··,-··-- , Ii 'I I I. .........-- .~--..... . ~ I i-t \, ~ .;.-.. ...__ ,.,' ..,"._-" . ..-.- "--1 , ¡ \ ' +._.,---:.---1----+-1-",---'1-'\ ·1' , I r-.I I. 'I i I I \. .1.lIM I ...L..I-........-~.......- I \ I, \ " 't'!" T . --'··--r-·· -r·..· - r T I ! I.";: ..+..L :_L._.,_.,.[.- . ... -r" I '-"1' .-¡.. 'roo i-I .--.. ---, " I I I ¡,-¡,,-..,--'--'-. 'I i ! 1_.__' _L._,_..-i...-,- -.-_1.-\-' -..-.- '. '. I ....L._. ___ .-"-' ~ . . , ,·-"T-··¡ .00;-_ 1 \ I t· ~ ._L .I_._.+-.i- _._~--,_. - ·-t..-· "Í' T· - .'- .. \...._+-_l _.-:-- - .. ,,1-+"+-" _mt··-·· .' --. ·--'1 I I ; 'I . I I J ' . . ,,- I I 1, ' I I . I Q) 4---L i ___.;....-.....;-- ""----'-..--... T L+-;--"-'--'+--1-~j.L1-.-'l'---r-l-r' fð. t+~i.j..L Ct. ._ LJ- J...± +-- ~--- i I !, +- ".__J~"-'-'~---P .\ l 1! -¡ 1 I' I -1 I -..-: ¡ . - I I J 'I I +, .L.I_'-!-"· .--' --¡-.-.-- I' I, +-....-...-... ,1-'--' I I }-'-+-- : -~. t' 1-. T'" \--\ -- .- r- T. -'. I ~. I I. I I \ , ' =t. I -1-.' _I' . -- ..- . I I ! I \ ±+-i 1 L_, -. .!.._,---L-'-'-I-'~~' '~..-- -i ¡ 1 í . . 1 .. -- . 1--"- --! r '. 1 1 J -l--1 -' .' --r i I...L ....1-', . --1- _, '"r- I ". I I I.--L..,- '. '. ." r -- ·1--c'. (--11- : I~.. I -r +- L 1 : !' .flTl. ---- -¡ , " 1 tl I I - I \ --l I tt· ' I . .-- -, i' ,I L·- . ..- .--.' -.-., , 1-T-·\¡-------·-+--r-\-·'.-.- _ ...., L_.-.._.1"....1. ... _.' .. L.- ~......c..-l-- -' -.' . --- +.__!.---.-.u:..+ --l- --f ..-t-T-i ~ T I .\ \ ! \ A ~"! I i ...J~. .-1 t------c----' . .. I ,I, -I I T' , L ~ -+ ''T'':Ð;I3-.--..---, I ¡- .l_-.--....--..-f--.¡- ':-.' -¡_'_roo ¡·"-r"l-·~'--\ -¡. ~ ' 'I' i I I. 1 / : : ! : Ii! \ \ ¡ _i _. _.-L. '.+-.,....----I---t--· , , . .., _ .___. --1-_... " -¡-- I ~.__...J..~,,-L+-..,_.--\..~.. ¡--\ I 1- , I I -¡--¡-- 'I I 1" ' P.06/09 29 KETTLE CREEK CONS.AUTH : 14 1998 FEB- 9-98 MON February 07 To: County of Elgin Council From: Hugh Geurts - Tree Commissioner APPLICATION FOR MINOR EXCEPTION Southwold Cone. STRE. An application for minor exception has been received from Fovant Farms ( Hugh and Sandy Lyle) of R.R.# I St. Thomas, to clear 1.5 at.-res of bush from LoIS 37, 38, Concession STRE, Southwold. The request is submitted to remove a thin strip of woodlot which breaks up a farm field. The applicant states that removal of the small bit of bush will make seeding, harvest, and future tile work much more efficient. The area to be cleared consists primarily of 30 to 50 year old year old Shagbark Hickory, Elm, Ironwood, Soft Maple and Ash. The land once cleared will be utìlized for row crop agriculture. 37.38, Lot There are no wetlands or streams that would be impacted by the clearing. The woodlot is isolated, does not serve as a wildlife corridor, and has no distinctive feature or species within it. All abutting neighbours have been contacted and they have no objection to the clearing. The Lyles will be planting trees on a similar acreage this year on another piece ofJand. my is It clearing, the of Recommendation: Because of the minimal impact recommendation that this application be approved. 44 P~Ø7""""Ø9 '. 1'",/07,. . ." /"" ~ .... .~" ...... ...~ G-J ~ " " 29 KETTLE CREEK CONS.AUTH , , ¡' '·[U5'....... S;c:...?'<-....:~:~ .\ ~ J' . / t\,',): '3 4!O~IJNSETO"".,rE sT'. THOMÞ\S, ONTARIO N~P.SV\ >HONe!SI9}~:),·,4GO F....XCa96wroGI : 14 FEB- 9-98 MON MARK G, McOCtUII.O )UMTf.OW'II¡;T.~~~' IM."I SMIIQAA J. HGFfP.EN THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. L~"µ. ~e~-:, NAME(S) OF OWNER(S) MAILING ADDRESS Phone No, Postal Code LOCATION OF LAND: Municipality (Town, Village, Township) 2. J:'~E.. Concession No Registered Plan No Lot No. Lot No ( ~A- E,-~ Reason for wishing to Remove trees. .Jd- 3 reri1oveèl. Describe species of trees and size of trees to be (.,\..Ll-.~-k. 4. r: .., 4 Meters ~ Width (In square meters Area to be cleared (in metric) Meters Length Area 5. P.08/09 KETTLE CREEK CON$.AUTH '''.1 .. I - (~) 29 : 14 FEB- 9-98 MON No If yes, please indicate the purpose to which they were removed approximate size of area cleared and date. Yes Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) 7. ....- PHONE NUMBER 631-~2t.¡l F"'21 2'''''''' o ,I ¡~. -.~ ~_~_ Each application must be accompanied by a sketch. no smaller than 20 centimetres by 35 centimetres, showing ~AILlNG ADDRESS 'i2. e:~ l ~.,..- -tL,.....,tI <:, f7.ft.~ ( $"'1': ~"i.."'<; Other information deemed pertinent to this application. NAME 'R()\'(.~ -e,~<:. -rtOj! J q.,.. '¥t- 8. The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (a) 9. etc.) buildings on the owner's property and also on the abutting property. residential agricultural, cottage, commercial (b) use of abulling lands (e.g. As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. (c) 10. Note: If this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be s'gned by an officer (and that position must be indicated) and the corporate seal shaH be affixed. f' 46 j KETTLE CREEK CONS P 09/09 f7.:v A-L I-.i N£ ~ 1h.'""'~~ I 00_'___'_'·---"" L_____._____.__·_····_··_..__· . ¡ \ , { AUTH 30 : 4 1 FEB- 9-98 MaN l I; r I r I ",. ~I"~;'lf '(.1'....1·· 1ðv,p...r\" ~p..~~'? 'i,:x,PIL r.- 01)\..I'\¿\( 'ß¡¡.¥-V -......-'-""'-., 1'1 ......-....................¡....... jlee.¡J r. ß6-~1 í ! I I I ! ¡ \ I': A 1:11.Í1tO\v /, J/<'~ rð n."'-" fl"· fj'~ ~,.''-> 3yi ~ V."~ J.j~ I . I-ttf 31 ç; ) I'<.,.;-f f¡¡;-.(2.I'\ "? \ I I i I I , , i , J ~ ~;.. )-11: ~c,~øi'¡C I L(¡¡ l .' "-Q ¡, n~ ~. L'-I( \J ----....... 4'7 ~^o ---~, ,'-;oj þ;e;,k 1998 COUNCIL CORRESPONDENCE - FEBRUARY 26TH enda Reeve Dave Mack, Township of Elizabethtown, requesting financial assistance for residents who have incurred financial hardship due to the January ice storm (ATTACHED) 1998 A 27th BrouClht Forward From Janua Items for Consideration 1 Mayor William F. Bell, The Town of Richmond Hill, with a motion to organize a Disaster Relief Committee and fund to aid municipalities hard hit by the January ice storm (ATTACHED) 2 Items Jean Bircham, Secretary, Pro-tem, Steering Committee for a City-County Archives inviting a member of Council to attend an organizational meeting to establish an archives in Elgin County. (ATTACHED) New Items for Consideration 3 The Honourable Isabel Bassett, Ministry of Citizenship, Culture and Recreation inviting Council to nominate volunteers from our community for: 1) The Ontario Medal for Young Volunteers 2) The Outstanding Achievement Award for Voluntarism 3) The Ontario Volunteer Service Awards (ATTACHED) n Ontario 4 J.A. Murray, Clerk-Administrator, Corporation of the County of Huron, with a resolution to apply the province's suggested 1.7% efficiency reduction to the monthly payments to the Province for downloaded WDW services. (ATTACHED) 5 Mr. Bill Calvert, Chief Administrative Officer, District Municipality of Muskoka, with a resolution advising that AMO does not represent the Municipality of Muskoka in negotiations with the Province of Ontario. (ATTACHED) 6 Linda Alton and Brenda Streib, "Women of Distinction Award" Committee, asking for Council's support of this project through ticket purchases and possibly sponsoring a nominee for the award. (ATTACHED) 7 the Mr. Edgar J. Adams, Deputy Clerk, County of Lennox and Addington, with a resolution asking the Minister of Community and Social Services to increase administrative allowance under the provincial workfare plan, Ontario Works. (ATTACHED) 8 Ms. Lorna Hudder, Clerk-Treasurer, Township of Hagarty & Richards, requesting support for their resolution concerning Recyclable Containers - Deposit and Refund System. (ATTACHED) 68 , 9 continued AMO Member Communication "News Release", regarding "Municipalities Demand That The Province Meet Its Common Sense Revolution Promise". (ATTACHED) Items for Consideration 10 The Honourable Tony Clement, Ministry of Transportation, regarding the request by Council to defer the transfer of Highway #3 until the end of the maintenance contract with IMOS. (ATTACHED) 11 Municipality of Bayham, with a resolution supporting negotiation of a collective agreement between the municipalities in the County and Greenlane Environmental Group and retaining Mr. William McKay to act on behalf of the municipalities. (ATTACHED) 12 Mr. Len J. Mikulich, City Clerk, The Corporation of the City of Brampton, with a resolution requesting that the federal and provincial government continue to ensure protection of the auto pact. (ATTACHED) 13 Office of the President, AMO, with response to Village of Blyth and District of Muskoka resolutions regarding AMO's stance on Provincial initiatives. (ATTACHED) " 14 TELEPHONE (613) 345-7480 FAX (613) 345-7235 -_. fP)¡-~~æŒQv~nì) lJ}.'" l[.® 6544 NEW DUBLIN ROAD R.R.2 ADDISON, ONT. KOE 1 AO íSI.}8 JAN COUNTY Of ELGIN ClERK'S OFFICE TOWNSHIP of ELlZABETHTOWN 1998 Ontario Municipalities 16, January Dear Sirs As you are most likely aware, Eastern Ontario has recently been devastated by one of the worst natural disasters in history, an ice storm that knocked out power to virtually every household in this area. As many of our residents enter their second week without power, we continue to deploy all available resources to insure that they continue to receive the essentials they require. We have also commenced the daunting task of cleaning up. Initial estimates of the damage to the area caused by the storm are closing in on one billion dollars. We continue to insure that we can meet the needs of our residents, regardless of cost. We also anticipate numerous requests for financial assistance ÍÌ'om our residents, whose personal resources have been depleted, as they attempt to return to their daily routine. We appeal for any financial assistance you could offer to help us deal with this situation. care 0 f the Donations can be forwarded to the "Elizabethtown Disaster Relief Fund' Township of Elizabethtown at the above address. Reeve Dave Mack 70 DM/sm Page E!Ð2 01/02 ¡¡¡Ø2 P CLERK-Elgin Co 4169716191 1 519 &33 7&&1 FAX NO, ~ 94169716191 ASSOCIATION OF?-) AMO RICH PM EST JAN-26-98 MON 04:2 Ø1~23~ge 09:22 81/2&/98 23:57:11 104 NO S PEPT CLERK HILL The Town of Richmond Hill P.O. B.~ 300 225 iasl u..vet C~k ItOM Richmond Hilt. Onulriu Canada lAC 4YS (~II.\) 771-R8oo ! ! 20 To the M9yors, Reeves and ChaiIpcrsons of aU Ontario MlInicipalities 199801 I I I 1998 - January toM' lee Stonn Subject: As we axe all aware, ¡nuch of Eastern Canada was devastated by the January iee storms. The Town of Richmond Hm waS indeed fortUnate to be spared the bnll1t oftlùs stonn. In recognition of our fortunate position. Council passed a motion organiz;ing 8 Disaster Relief Committee ilUd pJ'ovidu\g direct assistàncc to damaged areas by sending both heavy equipmeo.t and staff to work on the cleanup. Staff have raised additional Lhè reHef efforts and Town As well, we have donated $10,000 to funds through their own efforts. The Town of Richmond Hill invites all municipalities in Ontario not affected by this disaster to join with us in helping those beleaguered municipalities in their time oÎneed. F.Bell William Mayer 998. 12, meeting; C#1-98 held January 71. Extract from Council Attachment: ~11\ Page ÐÐ3 02/02 IfØ3 P NO.1Ð4 CLERK-Elgin Co 4169716191 1 519 r,33 7r,r,1 FAX NO, .. '3416'3716191 ASSOCIATION OF?-) AMO RICH. HILL PM EST 2 09:22 04 Ðl/2r,/9B 23:57:5Ð JAN-26-98 MON 01/;;13/98 CLERK'S DEPT EXTflACT FROM COUNCIL MEETING CHI·98 HELD JANUAtW 12, 1~~8 998 Ice S,orm January A fYenrln U,,-m 21 " Moved by Cuunclllor Spu'afcr~ Seconded by Ccuncillur Bishop Qu~bec \0 14 day. ...o,ding WHEREAS th. '~ent ice ,torm fo,... I.n. of Ihousands of peopl. In Ea.tern On",io nod abandon thltlr homes for t~t warmth a!'\d nf't:ty of emergency shl:õtters; !l.l\d WH£ItEAS some are~. m~ny no, havln) olo."lc.! to ncwsp"'pcr rcpol'tS; ilnd '0 restored for 11 period tJt7 power and money art no.ded to WHEREAS emergency genel'alors, blankets, .'eeping bags, h..vy equipm.nt hclp restor. electricnl pow.,; TH£!\EFORE B6 IT I\.ESOL VED Iho' Ih. Town of Richmond f/ill o'g.ni.e a Di.a.te, Reli.f Committee to ....rdinat. wiln th. eft'or<5 of·the Canadian Red Cro.. SociclY and ,he P,ovineial and F.de,.1 efforlS: nnd the Town and luble through m.y be ov, The Town of Richmond HIli provide nny heavy equipment thot Invite RlchrnoM filII Hydro to panlclpata: end funhtr R.elief Tl\nt the Town 0< R\chmond Hill donate $10,000 rrom the gr'nt ."OUllt to tho reUof effortS and ¡nvi'" .1 municipalities ¡n O"tario not affectðd by 1b.e diSlaste.r to mlJ.k.. stmHar cotl.tributtonc and sond th¡s "atice 'hrotlgh AMO. contribution. through the Dis..te,· Carriod Unanimously be invited to mak.e: mOnC[Rry Thot the re.iden,s of Richmond Hi Committe:E¡ and. 72 > .\.., City - County Archives c/o Elgin Historical Society 32 Talbot St., St. Thomas ON N5P IA3 1998 10 February Dear Council, On the 24th of January 1998 a group of people interested in the establishment of an archives for the City ofSt. Thomas and the County of Elgin met. As a result a steering committee was formed to develop a plan for the formation of a City-County Archives. The steering committee has stated that the archives mission statement should be "The City - County Archives exists for the purpose of ideutification, collection, conservation and public use of historical documents pertaining to Elgin County." It has determined that the long term goals would be to have a permanent site for the archives with public access, to educate the public in the value of archival material and to form a working group for an archives. Another meeting is scheduled for the 24th February 1998 at 7:30 p.m. at the Carnegie Room ofthe St. Thomas Public Library. The steering committee plans to present its plans for the organization then. This letter is an invitation to come to the meeting to hear the concern and share ideas about an archives. If a member of your council is unable to come, please send a delegate to the meeting to bring back information to you. If you have any questions, please contact Jeff Booth at 519-633-0438. 73 ~ Sincerely, )4D....J, Jean Bircham Secretary, Pro-tern Meeting Organizational to establish a City-County Archives Elgin County ( . In Date - 24 February 1998 Time - 7:30 p.m. Plitce - Carnegie Room, St. Thomas Public Library Contact: Jeff Booth, 633-0438 Do YOU WANT YOUR HERITAGE TO DISAPPEAR? The City-County Archives exists for the purpose of identification, collection, conservation, and public use of historical documents pertaining to Elgin County. All Welcome 711 '.~ ,. ~ ~ Ontario Ministère des Affaires civiques, de la Culture et des Loisirs Ministre Ministry of Citizenship, Culture and Recreation Minister ~ŒœŒ[]~Œ® 1 1998 6e étage 77 rue Bloor ouest Toronto ON M7A 2R9 TéI. : (416) 325·6200 Téléc.: (416) 325·6195 6th Floor 77 Bloor Street West Toronto ON M7 A 2R9 Tel.: (416) 325·6200 Fax: (416) 325·6195 o COUNTY OF ELGIN CLERK'S OffiCE p. FEß 1998 5, January Dear Friends, There is no more important work that an individual can do than to contribute to their community and his or her neighbours as a volunteer. We know we are richer for the presence and participation of assist volunteers. , .. The Government of Ontario is taking a leading role in saying thank you to volunteers by expanding its existing recognition programs and creating a new program to honour young people who volunteer. In order to convey the deep appreciation we all share for volunteers and their contribution to our communities, it is my pleasure to invite you to participate in three volunteer recognition programs: The Ontario Medal for Young Vol1mteers; The Outstanding Achievement Awardfor Voluntarism in Ontario, and The Ontario Volunteer Service Awards. These programs provide you with the opportunity to nominate volunteers, including individuals, youth, groups and businesses, for their contributions to the province. Infonnation sheets and nomination fonns are enclosed to provide you with details about each program's nomination surrounding each award, the adjudication processes, and deadlines for sub procedures, criteria mitting nominations. Recognition is an integral part of voluntarism. Volunteers do not expect to receive pay, but they do need to know their efforts are valued. Saying "thanks" in a tangible way is an effective way to reinforce volunteer commitment, inspire others and celebrate a sense of well-being in our communities. In response to the findings and recommendations of the Advisory Board Report on the Voluntary Sector, released in February, 1997, the Government of Ontario is undertaking various initiatives to strengthen the volunteer sector including: an annual provincial conference for volunteers; Community Linkages Information Technology projects; a public education/awareness campaign; and these volunteer recognition programs. Ontario benefits from the experience, accomplishments and dedication of volunteers. encourage you to take the time to nominate those special volunteers you know who are making a difference, so they can be honoured at award ceremonies in their communities beginning with National Volunteer Week in Apri 75 ~~ Isabel Bassett Minister Sincerely, '0-" ~ ~ Ontario Ministère des Affaires civiques, de la Culture et des Loisirs Ministry of Citizenship, Culture and Recreation Minister Ministre 6e étage 77 rue Bloor ouest Toronto ON M7 A 2R9 Tél. : (416) 325·6200 Téléc.: (416) 325·6195 6th Floor 77 Bloor Street West Toronto ON M7 A 2R9 Tel.: (416) 325·6200 Fex: (416) 325·6195 Le 15 janvier 1998 Madame, Monsieur, Nul ne peut faire de travail plus important que de contribuer au bien-être de sa communauté et d'aider ses voisins en tant que bénévole. La présence et la participation des bénévoles sont d'une ¡nfinie richesse pour une communauté. Le gouvemement de l'Ontario entendjouer un rôle de premi.er plan pour remercier les bénévoles en élargissant ses programmes actuels de reconnaissance et en c.réant un nouveau programme pour honorer les jeunes qui font du bénévolat. Alin d'exprimer l"immense graiitude que nous devons tous aux bénévoles pour leur contribution à nos communautés, fai Ie plaisir de vous inviter à participer à trois programmes visant à reconnaitre les bénévoles : la Médaille de l'Ontario pour les jeunes bénévoles, les Distinctions de l'Umario pour comribution bénémle exceptwnnel/e et les Distinctions de I 'Ontario pour services béné\'Oles Ces programmes vous offrent la possibilité de proposer la candidature de bénévoles, qu s'agisse ,fadultes ou de jeunes. de groupes ou d'entreprises. en reconnaissance de leur contribution à la vie de la prr" incc. Vous trouverez ci-Joint des feuillets d"infonnation et des fonnules de mise en candidature qui \ DU' dl>nneront les détails nécessaires sur les procédures de mise en candidature, les critères relatifs à cha4ue programme. Ie processus de sélection etles échèances pour soumettre les candidatures. rendus cst un aspect Important du bénévolat. Les bénévoles ne demandent travail. mais ils ont besoin de savoir que leurs efforts sont appréciés. Dire un excellent moyen de renforcer I'engagement bénévole. d'inspirer à de cèlébrer Ie senument de bien-être que les bénévoles font naitre au sein pour leur d.. ...T...... L Igiblc cst Ie dèslr de participcr et LI rc¡;onnatssance des services lh.:unc "':muncratl ,m '1crci .., ..~,..... "'r lnrc~ rh1",' I consultatif sur Ie secteur différentes initiatives pour intention des du 997. Ie ~ou\emement de rOntario a entrepris ole. notamment : une wnfèrence provinciale annuelle à rapport du conse aux recommandations d de I rl'p~\B~C aux cOIH:lusions ct hene\l\le. puhlu: en fè\'rlcr fcnh\rccr Ie ~cctcur hcnc\' hl.'nc\ (\k~ les ¡alson communautaire; une ces programmes de reconnaissance pour de, proJets d"infonnatl4ue dans Ie cadre du Progamme de d' èducatlun et de sensibihsatlon du publíc: enlin. Je vous encourage à tant à la distinctions qui en avn realisatlons et du dé\'ouement des bénévoles. k' ce, bènévoles exceptionnels qui apportent dan, Ie cadre des cérémonies de remise des e la Semaine nationale de , ra~nl.' hl.'nc\ nics L 'Ontan de, prendre Ie temps de proposer la candidature ( wrnmunautc. alin qu"ils puissent être honorè, auront licu dan, kur communauté à expénence, prl1flte de action bénévole, expression de mes sentiments distingués. compter Madame. ~1on,ieur. /éL~ Vcuillcz ag.n.~cr. ßasset Isabe 10.'1 La exceptional voluntary achievement by young people who make a difference in their communities. Recognizing excellence in young volunteers Each year, up to 10 young people between the ages of 15 and 24 will be selected from Ontario to Do you know exceptional young people who are making a difference in their communities-young people who are lending a hand in effective and creative A program across receive a uniquely designed medal fot distmguished volunteer service. of the invited to Toronto in and presented, by the Governor, with a medal at an Recipients will be the Fall of each year Lieutenant awards ceremony in the Provincial Legislature. These outstanding young people wi~ be profiled through the media for their distinguished achievements. Who can receive this award? ways to a worthwhile cause, an individual or communities and dealing with issues that really matter. And, when they are asked to help, they say "yes"! With their amazing energy, creativity and enthusiasm, young people are making a difference by improving the quality of the lives they touch. They are becoming mote involved in their communities by volunteering a neighbourhood Increasingly today, young people are looking around their schools and Government of Ontario recogmzmg volunteer actIon of 15 and 24 years calendar year); A young person who. between the ages s rheir time and energy. In order to recognize the outstanding achievements of young volunteers, rhe Government is establishing the (within the current resides in Ontario; · conttibutes significant time and service without any pay to a tharity, non-profit and not.for'profit organization, or an individual; has made a sustained and innovative Ontario Ontario Medal for Young Volunteers program. contribution in rhe community, demonsrraring leadership and the promise of long-rerm improvement or grearer public awareness of the community activity; has attracted others to volunteering-has proven ro be a role model for others to follow; has helped peers and community, as a whole, to better understand and appreciate the importance of volunteering, and is an inspiration ro others. The Ontario Medal for Young Volunteers · · a valued tradition in s why the Government of in partnership with the voluntary undertaking a number of iniriarives Voluntarism is Ontario. That Ontatio, s sector, ro encourage voluntary action in the community. With rhe introduction of the Ontario Medal fot Young Volunteers, rhe Government of Ontario wishes to recognize and honour 1'/6 ® Ontario Academic performance is not taken into comideration in this program; Applicants should include sufficient informa- tion to give judges a good idea of who the nominee is and of his/her accomplishments. role modeling-indication of strong leadership skills; · Who can nominate a candidate for this award? . communities from recognition received organizations, schools or the nominee's initiative, individuals; award may be Nominarions for rhis For more information call write, fax or e-mail. inspiration, originality-uniquely creative ideas and action taken; perseverance; · submitted by any individual or group, including community organizations, agencies, service organizations, faith groups or individuals in the community. Volunteer work must be peiformed within the Province of Ontario. Posthumous and self nominations will not be accepted. and Awards Ministry of Citizenship, Culture and Recreation Ontario Honours faced and obstacles the nominee has overcome. · How are winners of the award selected? 77 Bloor Srreet West, 4th Floor Toronto, ON M7 A 2R9 select expert panel of judges wi to 10 distinguished recipienrs, An (416) 314-7526 (416) 314·7743 Tel Fax: and consider up wi! actions voluntary how a young person's have made a difference guyp@mczcr.gov.on.ca or ViSlt our Web E-mai Special tips. in the community or to a worthwhile cause; the . www.gov.on.calMCZCR or Contact the nearest field office site: Nominees will be judged on the quality of their achievement; of accomplishment for the nominee's age; level . TIMMINS DISTRICT OFFICE Ontario Government Complex Highway 101 East R O. Box 3085 South Porcupine, Ontario PON 1 HO TeI: (705) 235·1550 Toll-free: 1_800·305·4442 Fax: (7051 235-1553 KENORA DISTRICT OFFICE 227 Second Street South, 2nd Ploo Kenora, Ontario P9N IGl TeI: (8071 468-2450 Toll-free: 1-800-465·1 Fax: (807) 468-2788 108 MARKDALE DISTRICT OFFICE 181 Toronto Street Somh R O. Box 496 Markdale, Ontario NOC IHO Toll-free: '1-800·265-5520 Fax: (519) 986-3014 TORONTO DISTRICT OFFICE 1201 Wilson Avenue, 2nd Floor, West Building Downsview, Ontario TeI: (416) 314·6685 Fax: (416) 235-4144 Ij8 M3M OTTAWA DISTRICT OFFICE 530 T;emblay Road, 1st Flool Ottawa, Ontario KIG GB7 Tel: (613) 742·3360 Toll-free: 1·800-267-9340 F~" (6131 742-5300 SIOUX LOOKOUT DISTRICT OFFICE 62 Queen Sueet Sioux Lookout, Ontario PST lA3 TeI, (807) 737-1018 TolI·free: 1-800-529-6619 Fax: (807) 737·3379 KlTCHENER DISTRICT OFFICE 30 Duke Street West Suite #405-4th Floor Kitchener, Ontario N2H 3W5 TeI: (5191 578·3600 Toll-free: 1·800-265-2189 Fax: (519) 578-1632 MIDHURST DISTRICT OFFICE 2284 Nursery Road Midhursr. Ontado LOL lXO TeI: (705) 737-3301 F~x: (705) 739·6697 HUNTSVILLE DISTRICT OFFICE 42 King William Street Huntsville, Ontario PIH Tel: (705) 789-4448 hx: (705) 789-9533 G3 SUDBURY DISTRICT OFFICE Ontado Government Building 199 Larch Sueet, Suite 401 Sudbury, Ontario P3E 5P9 TeI, (705) 564-3035 Toll-free: 1-800·461·4004 Fax: (705) 564-3043 LONDON DISTRICT OFFICE ISO Dufferin Avenue, Suite 704 London, Ontario N6A 5N6 TeI: (519) 679· 7I 56 Toll-free: 1·800-265-4730 Fax: (519) 679-7077 HAMILTON DISTRICT OFFICE Bank of Montreal Tower 1 James Street North, Suite 200 Hamilton, Ontario L8R 2K3 TeI: (905) 521-7244 Fax: (9051 521-7621 KINGSTON DISTRICT OFFICE Ontario Government Building 798 King Srreer West Kingston, Ontario K7L 5T4 Tel: (613) 531·5580 TolI·free 1-800-293-7543 Fax: (613) 531·5585 NORTH BAY DISTRICT OFFICE 147 McIntyre Street West, 1st Floor North Bay, Ontario PIB 2Y5 TeI: (705) 494-4182 Toll-free 1·800-461-9563 Fax: (7051 494·4069 THUNDER BAY DISTRICT OFFICE 435 James Srreet South, Suire 334 Thunder Bay, Ontario P7E 6E3 TeI: (8071 475- 1683 Toll-free: 1-800-465-6861 F~" (807) 475-1297 ST. CATHAAlNES DISTRICT OFFICE 301 Sr. Paul Street 9th Floor, Suire 301 St. Catharines, Ontario L2R 3M3 Toll-free: 1-800·263-2441 Fax: (9051 704-3955 PETERBOROUGH DISTRICT OFFICE 380 Armour Road, Suite 190 Peterborough, Ontario K9H 7L7 Tel: (705) 748-3711 Toll-free: 1-800-461-7629 Fax: (705) 748-4306 ISBN 0·7778-6989-6 D3351 01/98 35M SAULT STE. MARIE DlSTRIOT OFFICE 390 Bay Srree[, 3rd Floor Sault Ste. Marie, Ontario P6A lX2 TeI: (705) 759·8652 Toll-free: 1-800-461-7284 Fax: (705) 945-6912 77 DRYDEN DISTRICT OFFICE 479 Government Road P. O. Box 3000 Dryden. Ontario P8N 3B3 Tel: (807) 223-8682 Toll-free: 1-800-465-7208 Fax: (807) 223-6942 ORILLIA DISTRICTOFFICE 15 Marchedash Strcet North Orillia, Omario L3V 414 Tel: (7051 325·9561 Fax: (705) 329·6024 WINDSOR DISTRICT OFFICE 221 Mi!lSnect Windsor, Ontario N9C 2R1 Toll-free: 1-800-256· 1330 Fax: (519) 973-1414 For more rhan a decade, the Outstanding schools; municipalities; long.term care facilities Achievement Awards for Voluntarinn in and hospitals. Ontario have annually honoured 15 volunteers The awards were developed to provide the from the cirizenship and culture sectors for voluntary sector with rhe very best examples superlative contribution to their communities. ofleadership, innovation and creativity at rhe In 1998, as part of the Ontario Government's community level. Past recipients include: strategy to strengthen the voluntary sector and Sulakhan Singh Hunda/' Brampton, who was A program to raise public awareness about the important saluted for his exceptional leadership in race of the contribution of volunteers to rheir communities, relations work in the Sikh community locally, the award program is being expanded so Government rhat volunteers in a broader range of sectors nationally and internationally; The Town of York Historical Society which was recognized for of are recognized. its work in recreating and maintaining a site Ontario These awards highlight contributions to of great historic significance; and, Steleo Inc., recogmzmg voluntarism of a superlative calibre rarher than Hamilton, which received rhe award for corporate time contribured to a group. They are intended support of voluntarism in its community. volunteer to celebrate the drive of those who have actIon significantly contributed to the fabric of our society through a variety of volunteer·related PLEASE NOTE endeavours. The contributions of the 15 Nominatious for outstanding young recipients serve to touch and inspire others volunteers are considered under a separate by rhe examples they set for everyone. award program. Who is eligible for these awards? The Ontario Medal for Young Volunteers The Outstanding Achievement Awards for exists to recognize the outstanding achievements of young volunteers. Voluntarism in Ontario are presented to individuals, gronps and businesses that have For more information about this award made lasting and meaningful contributions, or program, please contact Ontario Honours provided significant support, to the volunteer and Awards at the numbers provided in activities of: community, not.for-profit and non· this information sheet. profit organizations/associations; co·operatives; boards; commissions: businesses; government ministries that directly recruit volunreers; arts/educational/correctional insritutions and ® Ontario '''8 l¡ For more information call write, fax or e-maiL Ontario Honours and Awards How are the awartÚ presented? The Outstanding Achievement Awards for Voluntarism in Ontario are presented with the Ontario Volunteer Service Awards at What is the selection process? Nominations are reviewed and 15 recipients selected annually by a jury, made up of seven ro nine ind.ividuals from across the province and representing a variety of disciplines. Ministry of Citizenship, Culture and Recreation ceremonies held across the province beginning in Narional Volunteer Week, in the third 77 Bloor Street West, 4th Floor Toronto, ON M7 A 2R9 314-7526 314-7743 (416) (416) Tel Fax: week of April, 1998. Invitations are extended to each recipient and two representatives of the nominating group. A select number of guests, chosen by the recipient, are also invited ro the award ceremony. What form do the awartÚ take? The Outstanding Achievement Award for Voluntarism in Ontario takes the form of a guyp@mczcr.gov.on.ca E-mail site: or ViSIt our Web www.gov.on.calMCZCR or Contact the nearest field office What is the deadline? Completed nomination forms will be accepted no later than March 13, 1998. handsomely crafted trophy, approximately 15 centimetres in height, made from precious metals and the finest wood, symbolizing the dimensions of voluntarism. It is multiple suitably engraved with information about the program and rhe recipient. TIMMINS DISTRICT OFFICE Ontario Government Complex Highway 101 East P. O. Box 3085 South Porcupine, Ontario PON IHO Tel: (705) 235·1550 Toll-free: 1·800·305·4442 Fax: (705) 235· 1553 KENORA DISTRICT OFFICE 227 Second Street Somh, 2nd Floo Kenora, Ontario P9N IGl Tel: (807) 468-2450 Toll-free: 1-800·465·1108 Fax: (807) 468·2788 MARKDALE DISTRICf OFFICE 181 Toronto Street South P. O. Box 496 Markdale, Ontario NOC IHO Toll·free: 1·800·265-5520 Fax: (519) 986·30 I 4 TORONTO DISTRICT OFFICE 1201 Wilson Avenue, 2nd Floor, West Building Downsview, Ontario Tel: (416) 314·6685 Fax: (416) 235·4144 IJ8 M3M OTTAWA DISTRlCf OFFICE 530 Tremblay Road, 1st Floor Ottawa, Ontario Kl G 6B7 Tel: (613) 742-3360 Toll-free: 1-800-267·9340 Fax: (613) 742-5300 SIOUX LOOKOUT DISTRICT OFFICE 62 QueenSrreer Sioux Lookout, Ontario P8T lA3 Tel: (807) 737-1018 Toll·free: 1-800·529·6619 Fax: (807) 737·3379 KITCHENER DISTRICT OFFICE 30 Duke Street West Suite #405·4th Floor Kitchener, OntlrÎo N2H 3W5 Tel: (519) 578-3600 Toll·ftee: 1-800·265·2189 Fax: (5 I 9) 578· I 632 MIDHURST DISTRICT OFFICE 2284 Nursery Road Midhurst, Ontario LOL Tel: (705) 737-3301 Fax: (705) 739·6697 IXO HUNTSVILLE DISTRICT OFFICE 42 King William Street Huntsville, Ontario PIH IG3 Tel: (705) 789-4448 Fax: (705) 789-9533 SUDBURY DISTRICT OFFICE Ontario Government Building 199 Larch Street, Suite 401 Sudbury, Omario P3E 5P9 Tel: (705) 564-3035 Toll·free: 1-800-461-4004 Fax: (705) 564·3043 LONDON DISTRICT OFFICE 150 Dufferio Avenue, Suite 704 London, Omario N6A 5N6 Tel: (519) 679·7156 Toll·free: 1-800-265·4730 Fax: (519) 679-7077 HAMILTON DISTRICT OFFICE Bank of Montreal Tower 1 James Street North, Suite 200 Hamilton, Ontario L8R 2K3 Tel: (905) 521-7244 Fax: (905) 521-7621 KINGSTON DISTRICT OFFICE Ontario Government Building 798 King Street West Kingston, Ontario K7L 5T 4 Tel: (613) 531·5580 Toll·free: 1-800·293-7543 Fax: (613) 531-5585 NORTH BAY DlSTRICf OFFICE 147 McIntyre Street West, 1st Floor Norrh Bay, Ontario PIB 2Y5 Tel: (705) 494-4182 Toll-free: 1·800·461-9563 Fax: (705) 494·4069 THUNDER BAY DISTRICT OFFICE 435 James Srreet South, Suite 334 Tbunder Bay, Ontario P7E 6E3 Tel: (807) 475·1683 Toll·free: 1·800·465-6861 Fax: (807) 475-1297 ST. CATHARlNES DISTRICf OFFICE 30 I Sr. Paul Street 9th Floor, Suite 301 St. Catharines, Ontario L2R 3MB Toll·free: 1·800·263·2441 Fax: (905) 704-3955 PETERBOROUGH DlSTRICf OFFICE 380 Armour Road, Suite 190 Peterborough, Ontario K9H 7L7 Tel: (705) 748·3711 Toll-free: 1-800-461-7629 Fax: (705) 748-4306 ISBN 0-7778-6987·X D3351 01/98 35M SAULT STE. MARIE DISTRICf OFFICE 390 Bay Street, 3rd Floor Sault Ste. Marie, Ontario P6A lXl Tel: (705) 759-8652 Toll-free: 1·800-461-7284 Fax: (705) 945·6912 "'¡ 9 . DRYDEN DISTRICT OFFICE 479 Government Road P. O. Box 3000 Dryden, Ontario P8N 3B3 Tel: (807) 223-8682 Toll·free: 1-800-465·7208 Fax: (807) 223-6942 ORILLIA DISTRICT OFFICE 15 Matchedash Street North Orillia, Ontario UV 4T 4 Tel: (705) 325·9561 Fax: (705) 329-6024 WINDSOR DlSTRICf OFFICE 221 MiIlSrreet Windsor, Ontario N9C 2Rl Toll·free: 1·800-256-1330 Fax: (519) 973·1414 ",,,6IR ,) tradition in Ontario. a valued IS Voluntarism Who is eligible to receive these awards? Government of Ontario, 1984, the Since through the Ontario Volunteer Service who contribute consecutive years Volunteers recognized volunreers from the has Awards, of time to a group' within Ontario, and many for rhe citizenship and culture secrors A program is characrenzed by the following: whose work hours of service they have contribured ro of the . Volunteer time given on an ongoing and of part the 1998, as In community organizations. Government ro the same group' for which active basis to strengthen Government's straregy the been no remuneration or payment has and to raise public awareness secror voluntary about the of received, excepr for personal expenses; not a qualification Membership alone important contribution of volunteers being IS the program to their communities, Ontario recognlzmg s . for recognition; in a broader expanded to recognize volunteers volunteer Services performed during the normal range of sectors. duties course of professional or business were paid for their If Ontario's volunteers action are not eligible for recognition. the value of their volunteer rime would efforts Nomination forms should be completed by that have a minimum hisrory of five be $4.6 billion a year (based on the average The Volunteer wage in. the service sector groups total of six volunteers years of operarion. A are a way for the Government Service Awards of many hours to thank volunteers for the may be nominated by a group! their volunreer work rhey contribute to 10 rhe accuracy of musr attest Nominators The awards recognize communities. the information ptovided for each volunteer continuous years of time given by individuals by signing a Certification Clause which are Adults on a voluntary basis to a group' appears on the nomination form for 15, 20 or 25 consecutive honoured for 5, 10, this program. work, and youth volunteers years of volunteer of this program "group" is community, not-for-profit, and · For the purposes more years. two or for and under) (24 years defined as: Ontario Volunteer Service Awards are The non-profit organizations/associations; intended to acknowledge time contributed on co·operatives; boards; commissions; businesses; Separate programs-the a voluntary basis. ministries that directly recruit government Outstanding Achievement Awards for volunteers; arts/educationallcorrectional Voluntarism in Ontario and the Ontano Medal institutions and schools; municipalities; care facilities; and hospitals. for Young Volunteers-honour commendable long-term 80 of citizenship, benevolence or exemplary of voluntarism in the community. acts acts ® Ontario For more information call write, fax or e-maiL Ontario Honours and Awards Ministry of Citizenship, Culture and Recreation 77 Bloor Street West, 4th Floor Toronto, ON M7 A 2R9 How are the awards presented? Volunteers will be presented with their awards at special ceremonies held across regions in the province beginning in National Volunteer Week, in the third week of April, 1998. Invitations are sent to each recipient and a (416) 314-7526 (416) 314-7743 Tel Fax: guest, together with two representatives of the nominating organization. What is the selection process? Nominations are reviewed by ministry staff and if found ro be eligible and complete, are acknowledged by letter. The ministry relies on the judgement of the head of the group (chair, president, etc.) to ensure that the information provided is true and that the nominees are deserving of recognition in keeping with the requirements of the award. guyp@mczcr.gov.on.ca E-mai What is the deadline for submitting nominations? What form do these awards take? site: www.gov.on.calMCZCR or Contact the nearest field office or Visir our Web be accepted unt Completed forms wi March 13, 1998. The Ontario Volunteer Service Awards take the form of stylized trillium pins and personalized certificates. Each correspond to the category of service (2, 5, 1.0, 15,20 and 25 years) being tecognized. TIMMINS DISTRICT OFFICE Ontario Government Complex Highway 10 I East p. O. Box3085 South Porcupine, Ontario PON IHO Te!: (705) 235-1550' ToIl·free: 1·800·305-4442 Fax: (705) 235·1553 KENORA DISTRICT OFFICE 227 Second Street South, 2nd Floo Kenara, Ontario P9N 1 G 1 Te!: (807) 468·2450 ToIl-free: 1-800-465·1108 Fax: (807) 468-2788 MARKDALE DISTRICT OFFICE 181 Toronto Street South P. O. Box 496 Markd~e, Ontario NOC IHO ToIl-free: 1-800-265·5520 Fax: (519) 986·3014 TORONTO DISTRICT OFFICE 1201 Wilson Avenue, 2nd Floor, West Building Downsview, Ontario M3M 1 J8 Te!: (416) 314-6685 Fax: (416) 235-4144 OTTAWA DISTRICT OFFICE 530 Tremblay Road, 1st Floor Ottawa, Ontario KI G 687 Te!: (613) 742-3360 ToIl·free: 1·800·26H340 Fax: (613) 742·5300 SIOUX LOOKOUT DISTRICT OFFICE 62 Queen Street Sioux Lookout, Ontario PST 1M Te!: (807) 737·1018 ToIl·free: 1·800·529·6619 Fax: (807) 737-3379 KITCHENER DISTRICT OFFICE 30 Duke Street West Suire #405·4rh Floor Kitchener, Ontario N2H 3W5 Te!: (519) 578-3600 ToIl-free: 1-800-265-2189 Fax: (519) 578·1632 MIDHURST DISTRICT OFFICE 2284 Nursery Road Midhursr, Ontario LOL IXO Te!: (705) 737-3301 Fax: (705) 739·6697 HUNTSVILLE DISTRICT OFFICE 42 King William Srreer Huntsville, Ontario PIH IG3 Te!: (705) 789·4448 Fax: (705) 789·9533 SUDBURY DISTRICT OFFICE Ontario Governmem Building 199 Larch Street, Suite 401 Sudbury, Ontario P3E 5P9 Te!: (705) 564-3035 ToIHree: 1-800-461-4004 Fax: (705) 564·3043 LONDON DISTRICT OFFICE 150 Ðufferin Avenue, Suite 704 London, Omario N6A 5N6 Te!: (519) 679·7156 ToIl·free: 1-800·265·4730 Fax: (519) 679·7077 HAMILTON DISTRICT OFFICE Bank of Monrreal Tower 1 James Street North, Suite 200 Hamilton, Ontario L8R 2K3 Te!: (905) 521-7244 Fax: (905) 521-7621 KINGSTON DISTRICT OFFICE Ontario Governmenr Building 798 King Street West Kingsron, Omario K7L 5T 4 Te!: (613) 531·5580 ToIl·free: 1·800·293·7543 Fax: (613) 531·5585 NORTH BAY DISTRICT OFFICE 147 McIntyre Street West, 1st FJoor North Bay, Ontario PI B 2Y5 Tel: (705) 494·4182 Toll·free: 1-800·461-9563 Fax: (705) 494-4069 THUNDER BAY DISTRICT OFFICE 435 James Street Sourh, Suite 334 Thunder Bay, Omario P7E 6E3 Tel: (807) 475·1683 Toll-free: 1-800-465-6861 Fax: (807) 475-1297 ST. CATHARINES DISTRICT OFFICE 301 Sf. Paul Srreet 9rh Floor, Suire 30 I St. Catharines, Ontario L2R 3M8 Toll·free: 1-800-263-2441 Fax: (905) 704·3955 PETERBOROUGH DISTRICT OFFICE 380 Armour Road, Suire 190 Peterborough, Ontario K9H 7L7 Te!: (705) 748-3711 ToIl·free: 1·800-461-7629 F:IX: (705) 748·4306 ISBN 0-7778-6985-3 03351 01/98 35M SAULT STE. MARIE DISTRICT OFFICE 390 Bay Street, 3rd Floor Sault Ste. Marie, Ontario P6A IXl Tel: (705) 759·8652 Toll·free: 1·800·461-7284 Fax: (705) 945-6912 81 "' DRYDEN DISTRICT OFFICE 479 Government Road P. O. Box 3000 Dryden. Omario P8N 3B3 Te!: (8071 223-8682 ToIl·free: 1·800·465·7208 Fax: (8071 223-6942 ORILLIA DISTRICT OFFICE 15 Matchedash Street North Orillia, Ontario L3V 4T4 Tel: (705) 325-9561 Fax: (705) 329-6024 WINDSOR DISTRICT OFFICE 221 MiJlStreet Windsor, Ontario N9C 2Rl Toll·free: 1·800-256·1330 Fax: (519) 973-1414 (519) 524"8394 (519) 524-2044 Fax Corporation of the COUNTY of HURON CLERK-ADMINISTRATOR Court House, Goderich, Ontario, N7 A 1M2 Œ® 9981IUrvXi-\tŒU'ìO ~ !.,;.) v 1 February 6 ¡c:'~.~ COUNTY OF ELGI~J CLERK'S OFFICE o I FEB County/Regional Clerk Downloading I am attaching an excerpt of the minutes of the Strategic Planning Committee which were approved by County Council at their meeting of February 5, 1998 What Who Does Re: was "That in order to ensure revenue neutrality is maintained, the Province's suggested 1.7 % efficiency reduction be also applied to the monthly payments to the Province for downloaded WDW services; and further that this resolution be sent to all counties and regions" motion approved The specific information their for forwarded to Counties and Regions This is being '/ J. A. Murray Clerk-Administrator Yours truly 82 JAM/b enc County Council Strategic Planning Day Review 2 "The Committee reviewed the detail provided by the Province on December 12, 1997 and noted that the Province calculated 1.7 % of the 1996 Financial Information Return. The Province then took that amount and indicated if that were saved, there would be no need to increase taxes, although it was noted the Province was speaking about the 1997 cost of the WDW downloaded and presumably revenue neutral services. All municipalities are required by the Municipal Act to use the cash method of accounting, which means that one time expenses are reported right alongside normal ongoing day to day operating expenses. In 1996, the County had one time expenses for the construction finalization of the Health and Library Complex, the Court House and the Huronview project, as well as pay equity payouts. These amounts were included in the total amount against which the 1 .7% calculation was applied to arrive at the savings figure. In 1997 there were one time expenditures of $365,000 for pay equity, $350,000 at the Homes, $200,000 for the new management information system, along with other smaller one-time expenditures which will not be repeated in 1998. One time expenditures are generally funded through savings accumulated in reserves and capital allocations. As well, in 1998, a continued reduction in welfare payments results in a projected $200,000 reduction in the required County contribution The Committee noted that this in effect exceeds the savings required by the Province, which allows the County to project a fifth year at a 0% increase to the mill rate. The Committee noted that there has been a 0% increase to the mill rate in 1994, 1995, 1996 and 1997. The Committee further noted that the Province should be encouraged to show the same good management as has been shown by the County by reducing each one of their bills to the County, for WDW downloaded services, by the same 1 .7% savings they are requiring of the County and all municipalities Moved by L. Cox Seconded by C. Pepper That direction be given to bring in the 1998 budget at a 0% increase to the mill rate which effectively accomplishes the Province's 1.7% reduction of 1996 expenditures listed on the Financial Information Return Carried Moved by B. Machan Seconded by L. Cox That in order to ensure revenue neutrality is maintained, the Province's suggested 1.7% efficiency reduction be also applied to the monthly payments to the Province for downloaded WDW services; and further that this resolution be sent to all counties and regions Carried" 83 MUSKOKA --.------------. a1[~',,5Œ!j\~Œ® ., DISTRICT MUNICIPALITY OF 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 TELEPHONE (705) 645-2231 FAX (705) 645-5319 1-800-461-4210 (705 AREA ONLY) . 1998 FEB o COUNTY OF ELGIN CLERK'S OFFICE ! February 3, 1998 MEMORANDUM Municipalities in Ontario Bill Calvert Chief Administrative Officer All TO: FROM: (AMO) of The District Municipality of the Council Municipalities of Ontario At its regular meeting on February Z, 1998, Muskoka passed the following resolution: Association of SUBJECT: "Moved by B. Betts and seconded by G. Adams BE IT RESOLVED THAT the Council of The District Municipality of Muskoka advise the Association of Municipalities of Ontario (AMO) that AMO does not and shall not represent the views or opinions of this municipality in negotiations with the Province of Ontario; AND FURTHER THAT the Clerk/Chief Administrative Officer circulate this resolution to other municipalities in Ontario for their considered support. " to your Council's attention for their consideration and support. 4.- Bill Calvert Chief Administrative Officer Carried. Please bring this matter recycled paper o & 8 :sy ·. -----,._"...~--~ ~~(t~Œ[l~Œ® COUNTY OF ElGIN FEB 1 0 199& YWCA of StThomas- Elgin ~ 1998 3, February Dear Potential Nominator: As a women's orgamzatiOn, the Y. w: c.A. seeks to provide opportunities for personal growth, to help women recognize their rights and realize their potential and worth through its programs and services. To assist in achieving this objective the Y. w:c.A. has established the "Women of Distinction Award" to recognize women who are outstanding in achieving their goals and their contributions to allfacets of the community. Thomas-Elgin is again sponsoring the "Women of Distinction Award", May 2, 1998, at "St. Anne's Centre", St. Thomas. Our guest speaker We are pleased to advise you that the Y. w:c.A. ofSt. to be presented at the "Women of Distinction Dinner", for this year's dinner is St. Thomas' own Helen Shaver. You are being invited to submit nominatIOns. These may come from individuals, organizations or employers. Once received they will be submitted to an independent selection committee appointed by the Y. w:c.A. The deliberations of this committee will be confidential and its decisions final. two areas: in be evaluated will Candidates Personal and Professional development/achievement volunteer contributions II II community and be considered in the selection of a person who has given her best to her profession and/or to her community. be directed to benefit to support and expand our community programs, proceeds will services, programs and facilities. Both aspects will Since this event is also a Y. w: C.A. upgrading and enhancing the "Y's May we ask for YOUI' co-operation in two ways: in sponsoring your nominee as a guest at the dinner; and in ticket sales within YOUI' group. The cost of the dinner is $40.00 per person. 1fyou reserve a table for 6 or more guests, the ticket price will be reduced to $35.00 per person. You will be contacted by our Ticket Committee with further details. is the nomination form and the to your support in hovmg YOIl join us in celebration of this event. Attached We ask that your nominations be submitted before March 20, 1998. We look fonvard criteria for nominees. The evening promises to be enjoyable and interesting. We would like to thank you for your interest in this worthwhile endeavour. if you have any questions or require further information, please do not hesitate to call the Y. W.C.A. at 631-9800. ~ Linda Alton and Brenda Streib for the "Women of Distinction Award" Committee /d.ÁJ.mcMJ ~ Y ollrs very truly Barbara Johnson Barb Campbell ~ A United Way Agency . (519) 631-9800 Committee Members Mary Ann Neely, Helen Haddow, Ontario, Canada' N5P 283 85 .,~ Thomas, 16 Mary Street· St YWCA oí S1J hC':lì,1S- EI~,n ~ 5th AnJl1lllJla~ (Q) nJìe Jl1l C{)) Jf Di§1fimlJcti\Dll ~ wc81JI"dl sponsored by Y.W.C.A. of St. ThoIIlas/Elgin NOHINATION KIT 1998 . Nancy Balsdon . Ve Shearer Pat Lepischak Helen Haddow . 1989 1990 1993. 1996. . A United Way Agency 86 WOMEN OF DISTINCTION CRITERIA Nominees must be women over the age of eighteen years. 1 Nominees must agree to accept the nomination. 2. individuals (men or women). Nomination must be sponsored by three Thomas-Elgin based involved in a St. Thomas-Elgin currently or formerly Nominees must be a) a citizen of St. and/or b) an individual organization. 3. 4. individuals and The Women of Distinction Committee may seek nominations from organizations. 5. Executive officers of the organization must be advised of nomination(s) submitted by their organization 6. talents on.a continuous basis. in the advancement of women in the time and Each nominee should have demonstrated belief community. their Individuals nominated must have given 7. 8. YWCA Award selection will be conducted by a jury of women currently on the Executive and the Women of Distinction Committee. 9. be presented with a WD certificate. Thomas- YWCA St. Each person accepted for the WD Award will The woman who embodies the qualities of the a) will be awarded an engraved crystal vase b) wil/ have .her name engraved on the plaque on display at the Elgin. YWCA purpose 10. 11 PURPOSE OF THE YWCA OF CANADA "Enriched by Christian faith and by world- wide membership, the Y.W.C.A. seeks to provide opportunities for personal growth, to deepen concerns for human needs, and to act réSponsibly in the world community." The ticket for the nominee to attend the Awards Dinner is the responsibility of the nominator and/or nominee. "j ¡ 8 12. WOMEN OF DISTINCTION NOMINATION FORM NAME OF NOMINEE: ADDRESS OF NOMINEE: TELEPHONE: S THE NOMINEE OVER THE AGE OF EIGHTEEN? _ HAS THE NOMINEE AGREED TO ACCEPT NOMINATION? NAMES OF INDIVIDUALS SPONSORING NOMINEE: 1. 2. 3. IS THE NOMINEE A CITIZEN OF ST. THOMAS OR ELGIN COUNTY AND/OR AN INDIVIDUAL CURRENTLY OR FORMERLY INVOLVED IN A ST. THOMAS-ELGIN BASED ORGANIZATION? HAVE THE OFFICERS OF THE ORGANIZATION (IF APPLICABLE) I3EEN ADVISED OF NOMINATION SUBMITTED BY THEIR ORGANIZATION? ORGANIZATION, INSTITUTION, SERVICE (IF APPLICABLE) WITH'WHlCH NOMINEE IS/WAS AFFILIATED: LENGTH OF TIME THE NOMINEE HAS CONTRIBUTED TO THE COMMUNITY NATURE OF WORK, SERVICES PROVIDED BY NOMINEE: (PLEASE INCLUDE ALL ORGANIZATIONS AND PROFESSIONAL ACTIVITY.) N.B. Ifaddiûonal.space is required,plea.se attach extra sneets. - - - - - - 88 (-2-) - - - - - SPECIFIC ACCOMPLISHMENTS OF THE NOMINEE: - - -. - WAYS NOMINEE HAS DEMONSTRATED BELIEF IN THE ADVANCEMENT OF WOMEN IN THE COMMUNITY: WAYS NOMIJ\TEE EMBODIES THE YWCA PURPOSE: _ NAME OF NOMINATOR: ADDRESS OF NOMINATOR: TELEPHONE: SIGNATURE OF NOMINEE: SIGNATURE OF NOMINA TOR: MAlL TO: WOMEN OF DISTINCTION SELECTION COMMITTEE 16 MARY STREET ST. THOMAS, ONTARIO N5R 2S3 BY: MARCH 20,1998 q- YWCA 89 County of Lennox & Addington , ,",'1 Ii· 11 .' ---~--_. ~([~CGŒ(]WŒ~ Administration & Finance JAN 1 f) 1998 CnUNTY OF EL6!1\1 ÇLERK'S OfFICE 1997 December 30, County of Elgin 450 Sunset Drivé St. Thomas, ON N5R 5Vl " Mark G. JYI~J)on:!J.º,Ç,,A..-,º~ ~~tteution Dear Mr. McDonald: County Council, at its regular meeting of November 26, 1997, adopted a resolution that petitions the Minister of Community and Social services to increase the administrative allowance under the provincial workfare plan, Ontario Works, to a minimum of$200.00 and a maximum of $350.00 per placement. Enclosed herewith is a copy of ResoJution CC-97-249. Would you please bring this Resolution to the attention of your Council and kindly forward your County's resolution and letters of support to the Minister of Community and Social Services, your M.P.P. and this office. Thank you for your consideration. Yours truly ;1l~~~ f Edgar J. Adams Deputy Clerk EJAlwam Enclosure 354-3112 NAPANEE, ONT. K7R 3S9 FAX: (613) 90 1000 THOMAS ST. E" POSTAL BAG COURT HOUSE: 97 (613) 354-4883 TEL: (I\f' g - County of Lennox and Addington a provincíal policy and controlled by the Provincial IS CC-97-249 "Moved by Councillor Adams Seconded by Councillor Berger That, Whereas the provincial work fare plan Government; supportive of the Provincial And Whereas the County of Lennox and Addington has been Government's work fare initiative, Ontario Works; And Whereas the proposed legislative regulations set the administrative allowance per placement at an unrealistic amount of $1 00.00; of placements in rural And Whereas the cost of placements in urban centres will be less than the cost centres due to the vast areas to be covered in the rural municipalities; And Whereas targets for the number of placements involved in the work fare plan wil1 be set for municipalities and if the target is not reached there will be a claw back of funding which will create additional costs to municipalities; Now Therefore Be It Resolved that the Council of the County of Lennox and Addington petition the Minister of Community and Social Services to increase the administration allowance per placement to a minimum of $200.00 and a maximum of $350.00; and further, That this resolution be circulated to all counties in Ontario for their consideration and Gary Fox, " I .~ 9 Prince Edward-Lennox-South Hastings. CARRIED M.P.P ~ ~~~aWŒ® 1998 COUNTY OF ELGIN GlERI('S OFFICE :3 fEB , OFFICE OF THE CLERK TREASURER PH.613·757·2344 . FAX. 613·757·2927 R. R. 2, KILLALOE, ONTARIO KOJ 2AO January 27, 1998 TO: All Municipalities in Ontario FROM: The Township of Hagarty & Richards and Refund System The Council for the Township of Hagarty and Richards is requesting your support for the attached resolution dealing with requiring manufacturers to initiate a deposit and refund' system for items sold in containers. RE: Recyclable Containers - Deposit ~ The requirement to have all manufacturers make their containers refundable ~ certainly lead to less refuse being placed in landfills, thereby prolonging the life and manageabilityof the sites.. JoI.. .... _;".: ....¥"~,...::.: _.,__,a_ ... .... Your endorsement of this resolution is anticipated and would be very much' apprecïated. Yours truly l~ Lorna Hudder AMCT Clerk-Treasurer LH:ct '- attach. cc: Honorable Norm Sterling, Minister of Environment Mr. Dave Stewart, Warden, County ofRenftew ...J . .. @ . . Session 19 9 ~ No. dO Municipal World· - Form 4'25 -Reg. T.M. in Canada, Municipal World Inc. Moved by', Seconded by ~. c:-.q ll-/-E.[) , , :~ 9 " Page 1'11'12 CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-> EST 18 82/87/98 88:82 01/03 P Associ. M unlclp ofOnt., 4169716191 l~Jììt10 FAX NO, AMO 04:02 PM FEB-06-98 FR sea Unl'l"1'I1ly ÂY01 S~ Toronto, ON J. ("'0) D71·allðl!· 'u: (418) t IIIm.ll; .moo.mo.munlc l.l: Release News Meeting) AMO's Specia resu It of (Issued as a February 6, 1998 NR #002-98 Municipalities Demand that the Province Meet its Common Sense Revolution Promise release immediate For Toronto, Onto -- Association of Municipalities of Ontario (AMO) delegates from across Ontario met today and demanded that the provincial govemment live up to its promise "to ensure that any actions we (the Ontario Progressive Conservatives) take will not result in increases to local property taxes," "Since 1993, municipalities have absorbed over $507 million in Provinoial transfer reductions under the current government for a total reduction of $1.1 billion in the last five years," says AMO President Michael Power, "Now municipalities are being told to find another $565 million to offset the cost of the Who Does What transfers. In addition, municipalities are going to be billed for $2.4 bíilion in costs for services which they will have no direct authority to manage, and over which they can exerciseHttle or no cost control. Clearly, unless the Province takes action to remedy the current situation, Ontario residents and businesses are going to experience property tax increases," At today's meeting, the Association demanded that the Province make sufficient additional funds available to ensure that property tax payers are not negatively impacted by the Government's downloading transfer. "Should the funds not be forthcoming, municipalities will have no recourse but to pass any financiai burden resulting from Who Does What onto property tax payers:' Power says The Province is expecting municipalities to find $565 million in savings. This is unrealistic and unattainable given that the most expensive services such as social housing and ambulance service continued to be managed by the Province" These provincially-mandated costs form a significant portion of the total rnunicipal budget. It is clear to the Association and its membership that the Government's public policy agenda is driven by economics and not necessarily by what makes sense for the taxpayer. The Association of Municipalities of Ontario (AMO) is a non-profit organization with member municipalities representing 95 per cent of Ontario's population. The mandate of AMO is to promote, support and enhance strong and effective municipal government in Ontario. 94 30 AMO For more information, contact: Dan Remington Communications Coordinator, (416) 971-9856 ext 312 Page BIB 02/03 P [;LERK-Elgin [;0 1 519 633 7661 ASSO[;IATION OF?-) EST B2/B7/9B BB:B2:59 4169716191 FAX NO, AMO 04:03 PM FEB-06-98 FR \ \ , Resolution A From: Association of Municipalities ófOntario (AMO) What Initiative WHEREAS the frnancial information released by thc Province to municipalities on December 12, 1997, clearly indicates that fiscal neutrality, as promised by the Premier, cannot be achieved without at !east a $565 million contribution from municipal property taxpayers, and; Who Does WHEREAS the Common Sense Revolution stated that actions taken at Queen's Park would not have an adverse impact on property taxes, and; WHEREAS the municipal sector has already undertaken significant service and administrative reductions to manage the $807 million reduction of provincial transfers that has occurred since the current Provincial Government took office on top of more than a $300 million reduction by the previous government, and; WHEREAS the Province of Ontario has transferred to municipalities about $2.4 billion in costs for a variety of essential services for which municipalities win be bìlled but wìll have no authority to directly manage, and therefore little or no cost control; THEREFORE BE IT RESOL VED THAT Who Does What is not revenue neutral and the Association of Municipalities of Ontario demands that the Province make available sufficient additional funds to municipalities for the benefit of municipal property tax payers to ensure that the transfer of services and funding responsibilities under Who Does What is truly revenue neutral as promised by the Premier, and; FUR TIlER BE IT RESOLVED THAT should the Province not provide sufficient additiona' funds to achieve true revenue neutrality, as promised by the Premier, municipalities wi1l have no recourse but to pass on to property tax payers any financial burden resulting from Who Does What. and they will make it clear to their property taJ¡ payers the reason for the increase. ,~ h, '<.1 9 AMO Membership As Approved by the February 6, 1998 Page 8E14 03/03 p, CLERK-Elgin Co 1 519 &33 7&&1 ASSOCIATION OF?-) AMO EST 04:04 El2/87/9B 88:83:37 4169716191 FAX NO, PM FEB-06-98 FR , t. i Resolution B From: Association of Municipalities of Ontario (AMO) What Initiative Who Does WHEREAS the financial infol1l1ation on the transferred services released by the Province to municipalities on December 12, 1997, provides inadequate infonnation and contains errors and omissions, and; WHEREAS municipal governments are being asked to finance and be accountable for services over wlúch they will have no direct management authority, THEREFORE BE IT RESOLVED THAT the provincial Government release the correct, final Who Does What financial data for each municipality no later than February 20, 1998, and; FlJRTHER BE IT RESOLVED THAT the Province immediately undertake the necessary legislative, regulatory and administrative 1cfol1l1s to enable municipaJities to fully control ] 00 percent of all municipal expenditures, beyond mutually agreed upon minimum service standards. 96 As approved by the AMO Membership Feb¡;\1illY 6, 1998 Ëdifice Ferguson, 3e étage 77, rue Wellesley ouest Toronto (Ontario) M7A 128 Ferguson Block, 3rd Floor 77 Wellesley S1. West Toronto, Ontario M7A 128 \' :,1 1V]inistère des Transports Ministry of Transportation i,~,f [t.~ "'ll1I::5W" Ontario (416) 327-9200 If!Œ©ŒUWŒlID fEB 2 Bureau du ministre Office of the Minister 1998 January 20, ¡99& COUNTY IIf ElGIN 1:I.£R!{"$¡¡¡:mE Mr. Mark G. McDonald County Administrator/Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Mr. McDonald: Thank you for your letter of November 26,1997, in which you express Elgin County Council's support for requests made to West Elgin, DuttonlDunwich and Southwold, urging the Province of Ontario to defer the tran. sfer of Highway # 3 until the end of our current maintenance contract with IMos in the Chatham Districi. . This highway transfer was part of a larger initiative to transfer highways of local importance to municipalities in conjunction with the Who Does What program. As part of this larger initiative, it was essential that the timing of highway transfers coincide with the rest of the exchange of responsibilities between the province and municipalities on January I, 1998 Ministry staff ftom our Chatham District Office discussed the maintenance arrangements on highway transfers covered by the Chatham area maintenance contract with Fred Groch, Elgin County Engineer and the maintenance superintendents ftom the Townships of Aldborough, Southwold and Dunwich. At a meeting on August 26,1997, the ministry offered to provide maintenance on Highway 3 (in accordance with our contract with IMOS) to the County/Townships for the remainder of this winter season for a set fee. This was followed by a formal written offer ftom the ministry to the County on October 7, 1997, in which the ministry was willing to provide municipalities with a seamless winter maintenance transition on January 1,1998, with the ministry absorbing considerable costs compared to our contracted price with IMOS. The ministry received confirmation on September 4, 1997, ftom Mr. Groch, stating that the local municipalities were prepared to assume maintenance on Highway 3, starting January I 1998 /2 0"'.1 ¡j i Fait de matériaux récupérés Made from recovered materials 2 In addition, a meeting was held between the ministry and the County/Townships on November 3, 1997, to explore long term arrangements related to the preservation ofthe ministry's Chatham àrea maintenance contract from April 12, 1998, until the contract expires on April 30, 2000. This meeting was followed up with written correspondence to the Township Clerks of Aldborough, Southwold and Dunwich (with copies to Mr. Groch, Elgin County Engineer) on November 14, 1997. The ministry proposal involves the municipalities hiring IMOS to provide maintenance on municipal roads, with the ministry providing financial support to the municipalities for the period of April 12, 1998 to April 30, 2000. The purpose of these discussions was to provide for a smooth transition from provincial to municipal responsibility for municipalities receiving highway transfers within the geographical area of the ministry's Chatham area maintenance contract. to contact you to discuss these proposed Engineer in Chatham I will direct our District arrangements further. I trust I have adequately explained the Thank you for bringing your concern to my attention. ministry's position relating to highway transfers. T ný Clement Minister Joaune Groch, Aldborough Twp. Ken Loveland, Dunwich Twp. Alex Pow, Southwold Twp. Kim Cameron, Village of Dutton Diane VanDyk, Village of West Lome cc: , '-. f~h*!@ o 98 ~002 TOWNSHIP MUNICIPALITY OF BA YHAM BAYHAM 866 3884 519 FAX 08:53 MON 02/09/98 1998 5. Ee_1>rua: RESOLUTION OF COUNCIL DATE: MOVED BY: Resolution # SECONDED BY: 10.1 (a)"WBEREAS the former municipalities of the County of Elgin were circulated with a memo dated November 13, 1997 from the County Administrator/Clerk requesting consideration of entering into an agreement with Green Lane Environmental Group for the provision of waste management services AND WHEREAS agreements will not be binding until Green Lane Environmental Group receives Ministry approval for its Environmental Assessment application AND WHEREAS the fees for services as set out in the template agreement attached to the memo are dependant u{Jon a minimum number Elgin County municipal participants THEREFORE BE IT RESOLVED THAT the Council ofthe Municipality of Bayham is desirous of negotiating an agreement with Green Lane Environmental Group for the provision of waste management services; AND THAT in order to assist in expediting and minimizing the costs of the negotiation process the Council ofthe Municipality of Bayham invites all municipalities in Elgin County to negotiate a collective agreement with appendices defining each municipality's individual service requirements AND THAT William McKay, solicitor for the County of Elgin, who is presently familiar with this matter, be retained to act on behalf of the participating municipalities; would agree to sharc the costs incurred MAYOR 99 DEFEATED " AND THAT the participating municipalities thrl)ughout the negotiation process." CARRIED 2 Wellington Street Wesl Brampton, ON L6Y 4R2 ity Clerk: 905/874-2100 Fax: 905/874-2119 Law: 905/874-2675 al Estate: 905/874-2131 rcement: 905/874·2400 Fax: 905/874-2699 1J1Œ~Œ:aWŒ~ g The Corporation of the City of Brampton Legal Services Department John G. Metras, Q.C., Commissioner & City Solid City Clerk, Law; Real Estate Services; By~lawEnforcemerit R, En 7,' 1998 , . FEB COUNTY OF ELGIN CLERK'S OHlCE 998 12, February ALL MUNICIPALITIES OVER 50,000 POPULATION. TO: meeting held its CAW CAMPAIGNS TO KEEP TARIFFON NEW IMPORTS (File G20). The Çouncilofthe Corporationofthe City of Brampton passed the folløwing resolution at February9th, 1998. RE: WHEREAS the auto industry, largely due tø the Auto Pact~ is critical to the economic health of Canada and its· communities, this important industry has been described as the engine of the Canadian economy; and C053-98 WHEREAS trade policy has always beencen.tral to Canadian auto policy, auto provides 150,000 direct jobs (assembly and components) andsøme 175,000 spin off jobs (steel plastics, glass, rubber, etc;); and WHEREAS the federal government is contemplating an end to the Auto Pact by eliminating tariffs ouaÌlvehicles and components coming from overseas; and WHEREAS overseas auto companies have demonstrated a markedly lower commitment to investment and jobs than. Big Three companies; and WHEREAS the elimination of tariffs facing non auto,pact companies would inevitably lead to significant job losses in the many communities in Canada that depend on the auto industry, either directly or indirectly through related activities such as parts, production and spinoff ecollomic activity; THEREFORE BE IT RESOLVED that the federal government reverse their recent decision on auto parts and cease any action, legislative or otherwise,that would leadto the ~limination of auto tariffs on vehicle assembly and that the federal gøvernment fully commit to protect the principles of the auto pact; and BElT FURTHER RESGVLED that this ,Council gC?oll recoràwithJederal and provincial governmentsin supporting the .immediate withdrawal of any intention to implement such tariff removal and ensure the protection of the Auto Pact; and That this resolution be circulated to all municipalities with a population greater than 50,000 and to the Federal and Provincial Members of Parliament for Brampton. this resolution be placed before your Council for consideration would request I On behalf of City Counci and support. y L~n'J..Mil<ulich. A.M.C.T.;C:M.O.,·C.M.C. Âty Clerk (874-2113) 10 A. Solski, City Manager Mayor P. Robertson ljm:eb 5)E4. c;c; clfeb9( Association of Municipalities of Ontar;o rtr / ~©}:a'(7~®CE OF THE PRESIDENT 1998 18, February FEB2.') 1998 CûUNTY aF ELGIN CtER:\'S OfFICE To the Head and Members of Council: CLEARING THE AIR ABOUT THE VILLAGE OF BLYTH AND THE DISTRICT OF MUSKOKA RESOLUTIONS RE: The Association has been receiving numerous enquiries about resolutions that have recently been circulated by the Village of Blyth and the District of Muskoka, expressing concerns about the Association and its operations.. To clear the air, here is the background and current status on both of those issues. The Village of Blyth Resolution In 1997, the Village of Blyth sought support for a resolution asking that the cost of education be removed form the commercial and industrial property tax base. This resolution was endorsed by hundreds of municipalities and the delegates at the 1997 AMO Conference. Because the Association was still trying to get the Province to live up to its promise of revenue neutrality regarding Who Does What, a decision was taken by AMO last fall not to pursue the issue raised in the Blyth resolution until the Association had had an opportunity to address the outstanding WDW issues. While we are still working on those issues, the Association's Board of Directors reaffirmed its strong support for the Blyth resolution at its February 5th meeting, and will be pushing for the removal of education from the property tax base as part of its pre"budget presentation to the Province later this week. The Association has expressed its appreciation to Blyth for their efforts regarding this issue, and will continue to push for the complete removal of education costs from the property tax base without a corresponding increase in the percentage of social service costs borne at the municipal level. The District of Muskoka Resolution The District of Muskoka Resolution, which has recently been circulated to all municipalities in the Province, questions AMO's ability to negotiate with the Province on behalf of the sector. The District of Muskoka, because it benefitted so greatly from the removal of education costs from the residential property tax base, was one of only three areas of the Province that was a net winner financially as a result of the Province's Megaweek announcements in January, 1997. The alternative proposals put forward by the municipal members of the Who Does What Transition Teams, with AMO's support, would also have left Muskoka District taxpayers in a 'win' situation. Unfortunately, the reforms announced by the Province on May I, 1997, which included a number of significant changes from the proposals put forward by the municipal sector, left Muskoka District municipalities to deal with Provincial downloading similar to that being experienced by other municipalities across the province. Toronto, ON M5G 1 E6 . email: amo@amo.municom.com 393 University Ave., Suite 1701 (416) 971-9856 . fax: (416) 971-6191 tel 1998 COUNCIL CORRESPONDENCE - FEBRUARY 26TH Consent A Items forlnformation the VanBrenk Family Mr. Peter Jackson, Manager, Southwestern Regional Office, Ministry of Municipal Affairs and Housing, announcing that Kent Murray will be the Municipal Advisor to the municipalities in Elgin County effective February 16, 1998. Thank you card from 1 2 Ms. Lynn S. Buchner, Administrator Treasurer, Municipality of Bayham, with a resolution advising that Bayham does not wish to pursue the installation of civic addressing signs on vacant properties at this time. 3 D.L. Beattie, General Manager, Central Elgin Region, Union Gas Limited, regarding changes to 1998 natural gas and transportation rates (ATTACHED) 4 Mr. Tom Pickard, Principal, St. Thomas/Elgin Campus, Fanshawe College, thanking the County for its contribution towards the construction of the new campus. (ATTACHED) 5 The Honourable Elizabeth Witmer, Ministry of Health, announcing a one-time 100% grant to municipalities to ensure a smooth transition of several public health programs. (ATTACHED) 6 Ms. Jean MacDonald, Acting Area Manager, Ministry of Community and Socia Services, advising that the municipal cost sharing for Children's Aid Societies was eliminated effective January 1, 1998. (ATTACHED) 7 Mr. Richard J. Chowen, thanking Council and Staff for their support and help during the restructuring process in Elgin County. (ATTACHED) 8 Warden Rob Adams, County of Dufferin, advising of the death of Reeve Gordon Oldfield of Melancthon Township, County of Dufferin Reeve Oldfield served as Warden for Dufferin County in 1976. 9 Mr. K.E. Nash, Vice-President, Nuclear Waste Management, Ontario Hydro, with a copy of their Newsletter "Directions" - An Overview of Ontario Hydro's Nuclear Waste Management Program (ATTACHED) 10 Ms. Ann Borooah, Director, Housing Development and Buildings Branch, Ministry of Municipal Affairs and Housing, with information on "Septic Systems and the Ontario Building Code". (ATTACHED) 10 11 - continued Mr. Ed Segsworth, President, Ontario Farm Environmental Coalition, with a schedule of focus groups to be held in Ontario to address Nutrient Management Strategy. (Additional documentation available for viewing in the Clerk's Office) Consent A Items for Information 12. acknowledging The Honourable Norman W. Sterling, Ministry of the Environment, Council's position on the Green Lane Landfill site (ATTACHED) 13. Ms. Nancy Bardecki, Director, Ministry of Municipal Affairs and Housing, with regulations concerning the time limits for delegating the setting of the tax ratios (ATTACHED) 1 0 'j. "J 14. Direction des opérations régionales 495 rue Richmond, 7 e étage London ON N6A 5A9 519/673·1611 Télécopier: 519/661-1677 Ligne sans frais: 1-800-265·4736 Branch 495 Richmond Street. 7th Floor London ON N6A 5A9 519/673-1611 Fax: 519/661-1677 Toll Free: 1-800·265-4736 Regional Operations ® Ontario Ontario Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing ~C£ŒU~Œ® fES 13 1QgS COUNTY OF ELGIN C\.ŒK'S OffiCE 12, 1998 February Clerk, Treasurer Municipal Administrator, Coooty of Elgin TO: Recent personnel changes within the Southwestern Regional Office of the MinistIy of Municipal Affairs and Housing have necessitated a reallocation of geographical responsibilities amongst Municipal Advisers. Commencing Februaryl6, 1998, Kent Murray will assume responsibility for serving municipalities located in Elgin Coooty. Please feel free to contact Kent, who will continue to provide you and your municipality with professional service related to municipal government. Sincerely, Manager Southwestern Regional Office , . ~~'UIYlŒŒr .... FE~13!998 MUNICIPALITY OFBAYHAM . P.O. Box 160 . Straffordville, Ontario NOJ teIt)phòne (519) 866-5521 · fax (51 J)"O 9)866·3884 COUNTY OF ELGIN . CLERK'S _OffiCE i998 February 7 County pfElgin /...,..:.........'. 450 Sunset Drive Sf. Thom~s, Ontario N5R 5Vl Attentio1Ì;ßandr~.ì. Heffren, DeputY Clerk Heffhm: Guidelines Irì response to yöur letter aàted January 27, 1998 regarding' addressing vacant properti~s and that lower-tier municiþaIitieß will b~responsible for measuring, numbering and ordering tþ.erespectivesignage, the Council of the Municipality of Bayham passed the following resòlution aÙhdr meeting held February 5, 1998: " pear M1:s Re: Amendme[lt to tlte COUll 1998 "THÀT the Resolution pass~d by the Coúnty of Elgin, dated January 21h, regarding the amendmentpf Civic Addressing 'Guidi dines be. received; ":. :, ",J,<., . ", -: ,"':" .,' .,::,>-,- ,,_,,::__"'__ " " ",." ,', _. ""..." AND THAT the Couhçil o/(he Municipality of Bayham does not wish to pursue.the insta/làtion of civic addressing signs on vacant properties at this. ûm~" ' MotioJ) Carried /.-::£J . U7'ð0-'Ä '. . Ly¡\n S: Buchner, CGA, AMCT(A) Administrator Tre.asurer 18.1 Yours very truly, ,. ¡/ File: D 98049 " -------' ~ŒœŒUWŒ® FEB 1 0 COUNTY ßF ELGIN CLERK'S OFFICE 1998 Union Gas Limited P. O. Box 5353, Station A 109 CommisSioners Road West London, Ontario N6A 4P1 Tel. (519) 667-4100 Fax(519)667·4111 January 30, 1998 Union Gas Wdn Harry Mezenberg 450 SUNSET DR ST THOMAS, ON N5R 5V1 Dear Warden Mezenbberg: (OEB) approval for some as and transportation rates Effective January 1st, Union Gas has received Ontario Energy Board interim changes to its 1998 natural gas and transportation rates. Chanaes in natural Subiect: to give you some background on wanted constituents are also your Since our customers these changes. As a result of the higher forecast cost of purchasing natural gas supplies, rates to customers who purchase their gas from Union Gas have increased. The increase is attributable to the gas commodity cost component of the customer's bill - the market price which Union pays for its gas supplies, and which is passed through to customers. This increase has been countered by a decrease in the transportation costs. This decrease in transportation costs offsets the increased cost of natural gas resulting in a slight overall decrease in costs to Union Gas customers. Natural gas continues to provide excellent energy value. Today's rates are similar to those in effect in 1994, as rates declined by approximately 6 percent in 1995. Over the longer term, a customer who paid $735 in 1983 to heat with natural gas, today pays $757. This amounts to a 3 percent increase compared with inflation over the same 14 year period of 53 percent. Also, heating with natural gas costs about 35 percent less than heating with oil and about 50 percent less than heating with electricity. If you have any questions, please contact me at (519) 667·4184 or 1-800-265-4173, extension 184. Sincerely, ¡:'. " d 10 D.L. Beattie General Manager Central Region ------- ~~@Œù~Œ® F"l II,A FANSHAWE COLLEGE 998 COUNTY OF ElGIN CI.ERK'S OFF1CE FEB 1 0 1998 February 2, Mr. Mark McDonald County Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Community Driven... Student Focused Mark: would like to take this opportunity to thank you and the County for it's generous contribution to the construction of the new St. Thomas/Elgin Campus of Dear 460 Oxford Street, Eas London, Ontario N5V 1 W2 Tel: (519) 452-4430 Fanshawe College. As you know the building has been opened on the site of the Douglas J. Tarry Education/Recreation Complex since January of 1997. I would like to point out some of the significant changes which has taken place in programming as a result of the decision to build a new campus in Elgin County. in September of 1996 we started a Theatre Arts Technician program which is now In its second year, In September of 1997 we started a Tool & Die Technician program in that helping alleviate the severe shortage of skilled workers in Elgin County and the surrounding areas. In September of 1998 it is our intention to launch a Quality Assurance program to provide skilled people for the manufacturing industry. These there initiatives not only will provide post-secondary education opportunities for young people in Elgin County but in particular, the last two will provide a quantity of highly skilled workers to meet the needs of local manufacturing employers, It is my hope to continue to bring new programming to Elgin County. James N. Allan Campus Ireland Road, Box 10 Simcoe, Ontario N3Y 4K8 Tel: (519) 426-8260 Fax: (519) 428-3112 S1. Thomas/Elgin Campus 120 Bill Martyn Parkway S1. Thomas, Ontario N5R 6A7 Tel: (519) 633-2030 Fax: (519) 633-0043 Woodstock Campus 369 Finkle Street Woodstock, Ontario N4V 1A3 Tel: (519) 421·0144 Fax: (519) 539-3870 thank you and the people of Elgin County for their generous contribution toward the Fanshawe College Campus. Yours sincerely, StrathroyCentre 475 Caradoc Street, South Strathroy, Ontario N7G 2R1 Tel: (519) 246-1412 Fax: (519) 246-1414 ~"'- Tom N. Pickard Principal St. Thomas!Elgin Campus TlIlsonburg Centre 90 Tillson Avenue Tillsonburg, Ontario N4G 3A3 Tel: (519) 688-3402 Fax: (519) 688-2665 4 1'0 TNP/k Ministry Ministère ~ of de ~ Health la Santé Ontario Office of the Minister Bureau du mlnistre 10th Floor, Hepburn Block 10e étage, édifice Hepburn ~œœŒ[J\'lŒ® . 80 Grosvenor Street 80 rue Grosvenor Toronto ON M7 A 2C4 Toronto ON M7 A 2C4 Tel (416) 327-4300 Tèl (416) 327-4300 Fax (416) 326-1571 Tèléc(416) 326·1571 FEB 2 1998 J January 27, 1998 COUNTY OF ELGIN ClERI('S OFfiCE ' MEMORANDUM TO: Chairpersons, Boards of Health Medical Officers of Health Municipal Clerks FROM: Elizabeth Witmer, MPP Minister I am pleased to announce that the province will be providing a one-time, 100% grant to municipalities to ensure a smooth transition of several public health programs. Specifically, the Ministry will continue to provide annualized funding of $9.46M to boards of health, until March 31, 1999, as follows: $0.56M in genetics counselling funding to eight boards; $6.60M in Public Health Research, Education and Development funding to eight boards; $2.20M in speech and audiology funding to eleven boards; $0.10M for a sexual health hotline and resource centre to one board. Details of the specific boards and program funding affected by this new announcement are noted on the attached list. This transition funding will allow the time to review how the health services and provincial resources can be provided on an ongoing basis. This funding is to ensure a smooth transition as municipalities are taking on the responsibility for public health. ~ ~ (~ rhite, Executive Director, ALPHA cc: )owers I President, AMO Attach 105 @ 1671-01(95/04) 100% unbleached post-consumer stock/Fait entièrement de fibres recyc!ées non blanchies ESTlMA TED ANNUALIZED TRANSIT/aNAL FUNDING TO BOARDS OFHEALTH UNTIL MARCH 1999* TOTAL 233,033 o o 1.086,024 o 150,445 o o 79,565 85,630 o 1.148,124 o o o 720.331 o 844,621 270,882 o 185,490 286,131 1,116,823 1,196,947 o o o 52,449 352,251 o o o 35,838 394,244 417,649 246,584 499,441 o o 63,907 o o 9,466,409 SEXUAL SPEECH & HEALTH AUDIOLOGY o 188,905 o 0 o 0 100.000 0 o 0 o 150,445 o 0 o 0 o 79,565 o 85,630 o 0 o 0 o 0 o 0 o 0 o 172,896 o 0 o 0 o 270,882 o 0 o 99,934 o 286,131 o 0 o 0 o 0 o 0 o 0 o 0 o 274,881 o 0 o 0 () 0 o 0 o 0 o 344,375 o 246,584 o 0 o 0 o 0 o 0 o 0 o 0 100.000 2.200.228 GENETICS 44.128 o o o o o o o o o o o o o o o o o o o 85,556 o o o o o o 52,449 77,370 o o o 35,838 127,945 73,274 o o o o 63,907 o o 560,467 PHRED ö o o 986,024 o o o o o o o 1,148,124 o o o 547,435 o 844,621 o o o o 1,116,823 1.196,947 o o o o o o o o o 266.299 o o 499,441 o o o o o 6,605,714 HEALTH UNIT Algoma Brant County Durham Regional East York Bruce-Grey-Owen Sound Eastern Ontario )é Elgin-St. Thomas Etobico e Haldimand-Norfolk Reg. Haliburton. Kawartha, Pine Ridge Halton Regional Hamilton-Wentworth Hastings & Prince Edward Counties Huron County Kent-Chatham Kingston, Frontenac, Lennox, Addington Leeds, Grenville. Lanark Middlesex-London Muskoka-Parry Sound Niagara Regional North Bay & District Northwestern North York City Ottawa-Carleton Oxford County Peel Regional Perth District Peterborough County & City Porcupine Renfrew County Sarnia-Lambton Scarbrough City Simcoe County Sudbury Thunder Bay Timiskaming Toronto Waterloo Wellington-Dufferin-Guelph Windsor-Essex York City York Regional Total 42 Health Units 1999 may 1998 and . Amounts noted are based on 1997 budget approvals. Actual amounts to be provided in change during the normal budget submission and approval process. 10G P.02/03 o ® Ontari FAMILY & CHILDREN'S SERU Minislère des ServIces $OCi3UX el communaut::tires 18 13 Mlnlstrv 01 Communltvand Social Sorvlcðs JAN-29-1998 34 1 (519) 438-5111 Ext. 217 York Street P.O. 80)(5217 London, Ontario N6A 5R1 1998 January 21, Municipalities Jean MacDonald Acting Area Manager MCSS - London Area Office MEMORANDUM TO: FROM 100% MCSS Funding for Children's Aid Societies Child Welfaro SUBJECT: I am pleased to confirm that effective January 1, 1998, the Ministry of Community and Social Services assumed responsibility for 100% of Children's Aid Societies' ministry approved expenditures. The elimination of municipal cost sharing for Children's Aid Societies was one of the elements of the government's new plan for social and community health services announced on January 14, 1997. This increase in the ministry's funding responsibilities will promote greater provincial consistency in a complex program where provincial standards for the protection of children are imperative. It will also support implementation of community plans developed through the "Making Services Work for People" framework. We recognize the interest both municipalities and Children's Aid Societies have in reconciling accounts related to child welfare expenditures up to December 31, 1997. Children's Aid Societies and staff in the Area office will be working to complete audits, contingency funding reviews and final budget approvals for 1997 September 1, 1998. Regulation 70, under the has been amended to remove municipal cost sharing responsibilities effective January 1, 1998. However, the sections of regulation dealing with municipal appointments have not been amended. We are undertaking a number of reviews as part of our work to reform the child protection system and will consider amendments to sections of the regulation dealing with board membership in the context of the recommendations from these reviews. f": (I 10 0320 IOSI'iI!.ÏI JAN-29-1998 13: 19 FAMILY & CHILDREN'S SERU P.03...03 MEMORANDUM January 21,1998 Page 2 We recognize the important contribution municipal representatives have made to the governance of Children's Aid Societies and anticipate that your council will continue to support this important community service. Given some of the current changes in the structure of some municipalities I encourage you to contact your Children's Aid Society to discuss confirmation of municipal appointments and discuss the steps required to reconcile outstanding accounts. The ministry is interested in any suggestions you may have with regard to CAS board composition and the role that municipal representatives may play in the future and ask that you forward any comments to the ministry's Children's Policy Branch. Suggestions regarding the future municipal role with respect to children's aid society boards should be forwarded to: Kevin Morris, Senior Policy Analyst Children's Services Branch Ministry of Community and Socia! Services 4th Floor, Hepburn Block 80 Grosvenor Street Toronto, Ontario M7A 1E9 Fax: 416 325-5349 f77t-cfJ , . Jean MacDonald Acting Area Manager JM:lr cc: Program Supervisor 108 TOTAL P.03 ff)IT: r;;~.r;:> f1 W1ß1rm ~~~l.$,U\l~l!!J 1998 COUNTY GF ELGIN CLEHX'S OFFiCE ;:¿,S JAN Richard J. Chowen 1832 Westgrove Drive Bright's Grove, Ontario NON 1CO (519) 869-2132 Fax (519) 869-2948 1998 15 January Mark G. McDonald Administrator/Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Mark: Now that 1998 is upon us and the County of Elgin has been restructured both at the County and local level I want to take a moment to thank you for the opportunity of working for the County on the very challenging project of restructuring in Elgin over the past 20 months. More importantly I wish to express my sincere appreciation to you personally for your kindness and unfaltering co-operation during that difficult time period. Your assistance and advise was invaluable, without which my job would have been more difficult if not impossible. Dear Please also express my thanks to the members of County Council and through them to the former members of Council who treated me with courtesy and provided me with the framework to carry out my task during trying times. Finally, a word of thanks to all of the County and local staff members who treated me with respect and provided the information required, with special thanks to your departmental staff who continually "pulled the rabbit out of the hat" to process the necessary reports in a timely and efficient manner. 1998 and beyond in the new in wishes for success Once again thank you and best restructured Elgin. Bestgj Richard J. Chowen 109 Court House 51 Zina Slreet Orangeville. Onto LOW 1E5 Telephon.: (519) 941-2816 Fax No.: (619) 941-4565 1 II # 519 633 7661 I COUNTY OF DUFFERIN~ 10:57 2-17-98 SENT BY: y --¡[ :muller; 1I!:0untp 01 ~1t1:bm'ø ~E£ì:J:-L' AND REGIONS 1998 TO: ALL COUNTIE, FROM: DUFFElUN COUNTY S 17 February I am saddened to advise that Reeve Gordon Oldíield of Melan<.-1hon Township died late last night in OrangeviIle hospital. Gord was 69 years of age. Gord was originally elected to Melancthon Council in 1967, and served as Deputy Reeve from 1973 to 1975, and a.~ Reeve from 1975 until his df'.alh. Reeve Oldfield served Dufferin County as its Warden in 1976. Rob Adams Warden ~~ ~~@Œa~1I® 1 FEB 16 1998 COUNTY OF ELGIN CLERK'S umcL il ,~. 0'Q 1X6 700 University Avenue, Toronto. Ontario M5G 592-8081 (416) Fax: (416) 592-8432 Telephone: 1998 February 3, File: N07415 Mr. D. Chute Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V Dear Mr. Chute: "Directions." The intent Ontario Hydro's Nuclear Waste and our commitment to safely Newsletter I am pleased to provide you with the attached copy of our newsletter entitled of this new publication is to provide current information about Management Program, policies, manage nuclear waste. planning and research initiatives, Nuclear Waste Management To date, Ontario Hydro's reactors have produced approximately 1.1 million used nuclear fuel bundles, together with lesser amounts of low- and intermediate-level waste. Ontario Hydro has been safely managing this waste for the past 25 years. It is estimated that over their service lifetimes, Hydro's nucle~ generating stations will produce 70,000 tonnes of nuclear fuel waste. The Canadian program for used fuel management is nearing an important milestone. The federal hearings on the safety and acceptability of geological disposal of used nuclear fuel was completed in March 1997, and a report is expected in early 1998. Subject to government direction, Hydro's strategy for the long-term management of used nuclear fuel is to work with the other Canadian nuclear utilities, Hydro Quebec, and New Brunswick Power in the next steps towards implementing used fuel disposal. provide regular updates on the status of Ontario Through this newsletter and other venues, we wi Hydro's Nuclear Waste Management Program. Sincerely, NWESDIPMTEST 110 k. £ _ N4.S~ K.E. Nash Vice-President Nuclear Waste Management Enc P. Moran:cim February 1998 Nuclear An Overview of Ontario Hydro's Waste Management Program CURRENT WASTE STORAGE SYSTEMS INTRODUCTION Used nuclear fuel is the most radioactive of Ontario Hydro's nuclear waste. Mter the used fuel has been removed from the The purpose of this newsletter is to provide information about Ontario Hydro's Nuclear Waste Management Program. The Nuclear Waste Management Division (NWMD) is accountable for managing all of Hydro's radioactive waste once it has left the reactor sites. In addition, NWMD is also responsible for develop- ing long term nuclear waste manage- ment strategies. This publication and future issues will provide information about Ontario Hydro's current nuclear waste management practices, policies, and planning and research initiatives. Ken Nash, Vice~President Nuclear Waste Management, . Ontario Hydro reactor by remotely controlled equipment, it is stored in water- filled bays, located at the gener- ating sites. The water cools the fuel and provides a radiation shield to ensure worker safety and environmental protection. Mter about six years in the water-filled bays, the bundles can be transferred to dry storage facilities. Used fuel can be safely stored for many decades using existing, well-proven technolo- gies.Dry storage is particularly Ontario Hydro currently operates nuclear units at three sites, Pickering, Bruce and Darlington. Since 1971, about 1.1 million used fuel bundles have been produced and are currently stored at the reactor sites in water- filled bays or in above-ground dry storage containers. A storage facility based on dry storage has been con- structed at Pickering, and another facility is now planned for the Bruce site. In addition to the used fuel pro- duced at the reactor sites, lesser amounts oflow and intermediate-level radioactive waste are transported to the Bruce Nuclear site for processing and storage. III NEXT STEPS Ontario Hydro is committed to the long· term manage· ment of nuclear wastes in an environmentally, socially and financially responsible way, meeting or exceeding all provincial and federal government requirements INTRODUCTION · CURRENT SYSTEMS · USED FUEL DISPOSAL · · Used nuclear fuel can be stored in water-filled bays or in dry storage containers. NEXT STEIPS Subject to the outcome of the review panel report confirming the safety of disposal, and a government decision to proceed, Ontario Hydro, working with other Canadian nuclear fuel waste owners, proposes to take a lead role in the next steps towards implementing used fuel disposal. This aligns with the federal government of Canada's policy framework, announced in 1996, that defined the role of the government as the regulator and that the waste producers and owners are responsible for the funding, organization, management and operation of disposal facilities. Ontario Hydro will only move in this direction should the concept of deep geological disposal be confirmed as ',safe. In 1978, a joint agreement of the govérnments of Canada and Ontario established the Canadian Nuclear Fuel Waste Management Program to assure the safe and permanent disposal of used nuclear fuel. From 1978 to 1995, Atomic Energy of Canada Limited (AECL), supported by Ontario Hydro and the federal govern- ment, has carried out research and development work to devel- op a used fuel disposal concept. The concept calls for the used fuel to be· sealed in corrosion- resistant containers and placed in chambers carved out ofplu- tonic rock of the Canadian Shield at a depth of 500 to 1,000 metres. Before closing the filled repository, the facility would be monitored for a num- ber of years to establish that it is performing as expected. Only when data indicates that the facility can be safely closed would it actually be sealed off. Given the long time-frame, many refinements to the pre- sent concept are possible, and other options also remain open. The decision to actually build a repository and commence underground disposal is expect- ed to be at least 20 to 25 years away. DiSPOSAL USED fUEL suited for long-term storage requiring minimum monitoring and caretaking to ensure a high level of safety. Dry storage facili- ties provide the same protection as wet storage, but at a lower cost. Intermediate and low-level waste is processed and stored at the Radioactive Waste Operations Site (RWOS) located at Bruce Nuclear. The intermediate-level waste consists primarily of used reactor components, and resins and filters used to keep reactor water systems clean. Intermediate-level waste is stored in concrete, steel-lined containers set in holes that have been bored below ground level. Low-level waste includes packing material, mop heads, protective clothing, etc., that has been cont- aminated during the day-to-day operation of a nuclear station. The low-level waste is compacted or incinerated at the RWOS Waste Volume Reduction Facility to reduce its volume and then stored in concrete buildings. Contaminated oils and solvents are stored in 700 litre tote con- A federal environmental review panel completed public hear- ings in March 1997 on the ade- quacy of AECIJs concept. A report from the panel is expect- ed in early 1998, and a decision by the government regarding the future direction of used fuel disposal is expected by mid-to- late 1998 '1"1"'," 1..;..} tainers to improve storage space utilization and reduce the risk of leakage inside the concrete stor- age building. dt~ ® Ontario Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing < <> Housing Development & Buildings Branch 777 Bay Street, 2nd Floor Toronto, Ontario M5G 2E5 (416) 585-4238 Fax: (416) 585-7531 ~~CeŒarJŒ® 1998 February 4, Icqß COUNTY Of ELGIN CLERj\'S OffiCE FEB 16 Dear Municipal Building Official Code I am writing to inform you of important changes which affect the design, construction and approval of septic systems. As you may be aware, the Services Improvement Act was passed on December 8,1997. Schedule B (Amendments to the Building Code Act, 1992, the Environmental Protection Act and the Ontario Water Resources Act) is expected to take effect on April 6, 1998 and will stc.ms_ªJuLthe Ontario BuildJn Re: transfer authority for regulating smaller on-lot sewage systems to the Building Code Act and Building Code in order to facilitate "one-window" permit issuance; introduce new certification requirements for installers and inspectors; assign septics delivery to existing agents in northern Ontario; and set out various transitional measures. Detailed provisions are set out in the new Ontario Building Code regulations attached for your reference. This letter highlights some of the key things you need to know and actions you need to take in order to be ready for April 6, 1998. Copies of the Services Improvement Act and the Building Code Act can be obtained from the Government Bookstore by calling 1-800-668-9938 or by visiting the Housing Development and Buildings Branch's home page at http://obc.mmah.gov.on.ca. litres/day and which 10,000 Sewage Systems Covered by the OBC Generally those systems with a design ~apacity less than serve one lot will be regulated under the Building Code · Systems larger than 10,000 litres/day and off-lot (communal) sewage systems will be regulated under the Ontario Water Resources Act, with approvals issued by the Ministry of Environment. MOE will also regulate waste approvals for the hauling of sewage and land application sites under Part V of the Environmental Protection Act. · Effective Date The septics regulations, together with the new edition of the Ontario Building Code, 1",';\ J...J · V~.'l' , will come into force on April 6, 1998. Please note the revised effective date of the Building Code. The attached regulations also include some minor housekeeping amendments to the new Building Code which were required to address renumbered sections, etc. · Enforcement of the Act and Regulations 1998, septic standards enforcement will become the responsibility of as part of their responsibility for enforcement of the Building Code. As of April 6, municipalities, · In northern Ontario, Building Code enforcement for sewage systems will be the responsibility of existing delivery agents, primarily boards of health, as well as the North Bay-Mattawa Conservation Authority and the Township ofthe Archipelago. · While municipalities become responsible for enforcing sewage system standards, the legislation allows municipalities to delegate this responsibility, by agreement. to upper- tier municipalities, boards of health or conservation authorities. · If your municipality will not be taking on this responsibility as of April 6, 1998, you should contact your local board of health, conservation authority, upper-tier municipality or an adjacent municipality to identify an appropriate service provider. · Technical Standards The technical standards for sewage systems are generally the same as those which were included in Regulation 358 under the Environmental Protection Act. These are now contained in Part 8 of the Building Code · Some changes have been made to the standards, however, to ensure conformity with the structure of the Building Code and to reflect input which the Ministry of Environment received during the consultation on Regulation 358 last summer. · Installer and Inspector Qualifications and Training Part 2 of the Building Code contains new qualification requirements for septics installers and inspectors. The requirements are contained in sections 2.11 and 2.12 of the Building Code. · F or inspectors, the regulations require that the person must successfully complete an examination administered by the Ministry of Municipal Affairs and Housing and file certain information by April 6, 1998 · 2 If, 11 .. Attached to this letter is a copy of the form which is required to be completed in order to provide information about a person's qualifications as a sewage system inspector. · For installers, the regulations require that persons in the business of constructing on site, installing, repairing, servicing, cleaning or emptying sewage systems obtain a licence. A key condition for obtaining that licence will be that sewage system construction, installation, repair, etc., be supervised by a person who has successfully completed an examination administered by the Ministry of Municipal Affairs and Housing. · an extension for experienced installers and inspectors. "interim" qualification which gives them until April 6, The Building Code provides for These persons must obtain an 1999 to pass the examination. · installers and inspectors and locations, The Ministry will begin providing training and examinations for on March 2, 1998. Attached to this letter is a schedule of training dates together with a course registration form. · Implementation Municipalities which will be enforcing septic system standards as of April 6, 1998 should consider the need for a new by-law or an update to an existing by-law related to matters such as fees, permits, applications, forms and notices, etc. You will also need to ensure sewage system inspectors meet the qualifications set out in the Building Code. · n about the person who and about the qualified In view of the licensing requirements for installers, you may also wish to ascertain, through your municipality's permit application forms, informatio will be constructing the sewage system, e.g., about their licence, person who will be supervising the construction. · The Ministry has updated its "Guide to Preparing a Municipal Building By-law" to address issues related to septic systems. Copies of the Guide are available on the Housing Development and Buildings Branch's home page at http://obc.mmah.gov.on.ca. · Transition Part 12 ofthe Building Code contains transition provisions. In general, all proceedings which relate to certificates of approval and orders issued or appeals commenced under the Environmental Protection Act prior to April 6, 1998 will be completed under that legislation by the delivery agent which was enforcing the legislation prior to April 6, 1998 · For permits, orders and appeals undertaken on or after April 6, 1998, the Building Code Act and the Building Code will be the effective legislation and regulation. · 3 115 The Ministry of Municipal Affairs and Housing and the Ministry of Environment are committed to ensuring a smooth and orderly transition of the regulation of smaller on-lot sewage systems. If you have any questions, please call one of the numbers listed below. Yours sincerely, Ann Borooah Director Housing Development and Buildings Branch Attachments Municipal Clerks c.c in the Building Code, call information on the technical standards For Ali Arlani, Manager, Code Development (416) 585-6668 or Joe Rogers, Building Code Advisor, Code Development and Training Section - (416) 585-6457. and Training Section Mr. Mr. call Code Development and Training Section - (416) Code Development and Training Section - (416) training courses or examinations, For Mr. 585-6663 or Mr. Peter Wilson, Education Co-ordinator, 585-7366. David Watson, Senior Policy Advisor, information on sewage system policy information, call: Mr. Rob Dowler, Manager, Building and Development Policy Section - (416) 585-6503 or Mr. Bryan Kozman, Senior Policy Advisor, Building and Development Policy Section - (416) 585-6336. For general Information can also be obtained through the Housing Development and Buildings Branch's Bulletin Board System at (416) 597-CODE - contact System Operator, Line Pellerin at (416) 585-7196. 116 / .. ."3 . .~ ø=u. ~~~'1 _ r~ ON I T I Co A L RONMENTAL I ENV FARM o I ONTAR ;;. --. ~Œ~~U~Œ® Memorandum Urgent 1998 12, February Date: 1998 FEß 16 Municipality Clerks and Regional County, District, To COUNTY OF ELGIN Ct.ERK~ OFffCE Groups From: Ed Segsworth, President Nutrient Management Strategy Focus Re On behalf of the Ontario Farm Environmental Coalition, I would like to invite each county, region, and district to send one elected official and one planner to attend one of six nutrient management focus groups being held across the province. A schedule indicating dates and locations is attached. Each focus group will be comprised of approximately thirty individuals with representation rrom farmers, elected officials and municipal planners. Enclosed are draft copies of a document that includes a nutrient management strategy, guidelines for consideration when developing a nutrient management by-law, as well as a draft nutrient management by-law This is an important opportunity to provide feedback on the draft document before its elements are presented in a series of Nutrient Management Workshops being held across the province from March 17, 1998 to April 30, 1998 Note that the attendance at the morning focus group is limited. At each location there will also be an afternoon session where any individual or group can provide comments on the document. Afternoon sessions will be held in a public meeting format. by fax at 416-485-9027 For further information, please contact David Armitage at 416-485-3333 or bye-mail: david.armitage@ofa.on.ca input. 1", r:¡; l~ Christian Farmers Fcderation of Ontario (519) 837~1620 Ontario Farm Animal Council (905) 821-3880 . . AGCat"t~ (Agricultural Groups Concerned About Resourccs & the Environment) (519) 837ø1326 Ontario Federation of Agriculture (416) 485-3333 ...' ."3 . -~.:~ ~~"'~ .. rd ONTARIO FARM ENVIRONMENTAL COALITION NUTRIENT MANAGEMENT FOCUS GROUPS February 23,1998, 9:30am - Noon Komoka, Ontario Komoka Community Centre February 24, 1998, 9:30am - Noon Guelph, Ontario Conference Centre Main Floor, Ontario Government Building I Stone Road West, Guelph, Ontario February 24, 1998, 7pm - 9:30pm Northern Ontario (teleconference) March 3, 1998, 9:30am - Noon Brussels, Onario Brussels Community Centre/Arena March 5, 1998, 9:30am - Noon Peterborough, Ontario Ministry of Natural Resources Building Ball Room C March 6, 1998,9:30 am - Noon Alfred, Ontario Alfred College . 118 Ontario Federation of Agriculture (416) 485-3333 . Christian Farmers Federation of Ontario (519) 837-1620 AGCat'c (Agricultural Groups Concerned About Resources & the Environment) (519) 837-1326 . Ontario Farm Animal Council (905) 821-3880 ltÆ ,,-, --20t8rlo ~[t~umWŒ® Ministère de l'Elivir'orinement Ministré N!inistry olthe Environment Minister ouest 135,,'aVenueSt.Clail ,BureaÜ100 TcirontorON M4V:1 P5 AvenUe West 1P5 135 SL Clair Suite ~100 Tordrito.oN'M4V FEB 21998 60517 C{}UNTY~f.ELGIN CLERK'S OFFICE 1998 30 January WÇi.rden.Harry Mezenberg County Qf Elg:i,n 456 Sunset Drive $t. Tþomasi .Onta:¢io N5R .5Vl 1997 15 Deàr Warden·Mèzenberg . . TÞan)c you.for YOllrletter dated·Dècember XE;garding the GreenLaneLàndfill ,site As yoy k1'l0w theper:i,odfor submitting comrrents ended Òn. OCtober 31, 1997. I will consider a.ll submissiqnSbefo¡:-è. I deciÇlewÞethertoapPr:0ve.· the application, whether to refer the application to the Envircmmental.Assessment Board for ,a hearing or. whether to reter outstanding issues to mediation. I have hated that 1; he. County óf Elgin considèrs that a hea.ringis not necessary nor desirable for Yóu willbenoti,fied of my decisiOn. Thankyou keephíg me informed of the County's position ) , ~ Sterling truly, Yours ~'.....lf'I?P- @W1¿,(OK . -Çq 'a-G/rt2 "Norma'n W Minister 118 Recycled Chlorine Free., Made in Canada 00% (i0tS?), ö761G .. o ® Ontari Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing Municipal Finance Branch 13th Floor, 777 Bay Street Toronto, ON M5G 2E5 Tel: (416) 585-6951 Fax: (416) 585-6315 1998 12, February Dear Clerk: limits for delegating the setting of I am writing to advise you of a regulation concerning the time the tax ratios. Section 364 of the Munici I Act, as amended by Bill 106, the Fair Municipal Finance Act, 1997, provides for the upper- tier to delegate its responsibility for setting tax ratios to its lower tiers. The legislation stipulates that the lower tier must consent to the delegation, by January 15 of a year. Also a regulation designating the upper tier must be made by March I of the year and the lower tier must establish the tax ratios by March 15. The regulation, which I have enclosed, extends the time for the upper tier to pass a bylaw delegating this responsibility and for the lower tier to consent, to March 15, for the year 1998. In 1998, the date for making the regulation to designate the upper tier has been extended to May I and for the lower tier to establish the tax ratio, to May 31. This regulation is in response to the request made by a number of municipalities to have the time limits for setting tax ratios extended in view of the later than usual availability of assessment information. or Philip me at (416) 585-6951 If you have any questions concerning this regulation, please call McKinstry at (416) 585-6305 120 Yours truly Nancy Bardecki Director Filed as O. Reg. b OS ¡crg On FEB 0 6 1998 CONFIDENT I oposea umaflu /r~ POO65.E/MA-MUN-18 Until filed with ~adate "f.æd- ()./ I-1M Registrar of Regul I!ëm~AR OF REGUlATIONS REGULATION MADE UNDER THE MUNICIPAL ACT EXTENSION OF TIME LIMITS l. The last date before which an upper-tier municipality may pass a by-law to delegate the authority under subsection 364 (1) of the Act to establish tax ratios in 1998 is extended to March 15, 1998. 2. The last date before which a lower-tier municipality may consent to a by-law to delegate the authority under subsection 364 (3) of the Act to establish tax ratios in 1998 is extended to March 15, 1998. 3. The last date before which the Minister may make a regulation to designate an upper-tier municipality in 1998 for the purpose of subsection 364 (4) of the Act is extended to May 1, 1998. 4. The last date on or after which an upper-tier municipality may not amend or repeal a by-law to delegate the authority under subsection 364 (5) of the Act to establish tax ratios in 1998 is extended to March 15, 1998. 5. The last date for a lower-tier municipality to establish tax ratios in 1998 under subsection 364 (7) of the Act is extended to May 31, 1998. ....... ."-: ~ Minister Mun! Dated on .~~f':<.a.r.,-¡. .6. 1998 12! \ /1 /,