The URL can be used to link to this page

June 23, 1998 Agenda ORDERS OF THE DA Y 1998 at 9:00 A.M. FOR TUESDA Y. JUNE 23RD 1998 Nature Thereof MORNING SESSION Meeting Called to Order Adoption of Minutes - meeting held on May 26th Disclosure of Pecuniary Interest and the General Presenting Petitions, Presentations and Delegations PRESENTATION OF LONG SERVICE AWARDS 2nd 3rd 4th 1st PAGE # 1 (see attached) PRESENTATION TO COUNCIL BY THE COUNTY TREASURER "The Fair 149) (2) (B 106) and The Municipal Finance Act "Committee Of The Whole Counci and Staff Municipal Finance Act (B (see attached) Motion to Move Into Reports of Counci 5th 6th 2 Reports of Councillors Reports of Staff 3 998 see attached Agenda) the Committee Of The Whole from Budget Comparisons Council Correspondence i) Items for Consideration Ii) Items for Information (Consent In-Camera Items - see separate agenda Motion to Rise and Report Motion to Adopt Recommendations OTHER BUSINESS 1 30, to Apri 7th 8th 9th 10th 11th 4 5 6 Statements/Inquiries by Members Notice of Motion Matters of Urgency 1) 2) 3) 12th Consideration of By-Laws 13th 7 ADJOURNMENT LUNCH WILL BE PROVIDED 14th PRESENTATION OF LONG SERVICE AWARDS JUNE 23RD. 1998 HOMES FOR SENIORS - Councillor VanBrenk Frederick J. Boyes - 25 years full-time Elgin County Homes Erika M. Lang - 20 years full-time Terrace Lodge Willard Shackleton - 20 years full-time Terrace Lodge Geoff Nash - 15 years full-time Elgin Manor Julie Ann Acre - 10 years full-time Terrace Lodge Renee BUdai - 10 years full-time Elgin Manor Marjorie Gibson - 10 years full-time Bobier Home Tammy Jackson - 10 years full-time Terrace Lodge Jacoba Pennings - 10 years full-time Bobier Home Barbara J. Pressey - 10 years full-time Elgin Manor Pat Smith - 10 years full-time Bobier Home Wanda L. Smith - 10 years full-time Elgin Manor Wanda G. Teeple - 10 years full-time Terrace Lodge Shannel M. Taggart - 15 years part-time Elgin Manor Shirley Tayes - 15 years part-time Bobier Home Robin L. Fleming - 10 years part-time Elgin Manor Jill P. Hindley - 10 years part-time Elgin Manor Sandy A. Orchard - 10 years part-time Elgin Manor Julie 8. Taylor - 10 years part-time Terrace Lodge COUNTY LIBRARY - Warden Clutterbuck Catherine M. Bishop - 25 years full-time County Library Carol A. Robson - 10 years full-time County Library Carol L. Van Velzer - 10 years full-time County Library Katherine Corneil - 15 years part-time County Library Janice E. Nicholson - 15 years part-time County Library Cheryl E. Campbell - 10 years part-time County Library Carol J. Sn'lith - 10 years part-time County Library TREASURY DEPARTMENT - Warden Clutterbuck !.t!-' Suzanne E. Edwards 10 years full-time Treasury Department . " t . - Linda Veger Corporation of the County of Elgin (Billi 06) and e, Fair Municipal Finance Act (2) (Billi49) .~ Transition Ratios vs Alternative Ratios Graduated Commercial and/or Graduated Industrial Tax Rates · Phase-in · Additional Classes (BiI/16) · Assistance to Low Income Seniors and Persons with Disabilities '':\.--., ...., C1Slons . . Current Value Assessment or CVA Realty Tax Classes Realty Tax Qualifiers · Tax Rates · Ratios · Graduated Tax Rates anges .... , Current Value Assessment (CVA) - The assessment on a property is now the Current Value Assessment or CVA. The assessed value wil/ now approximate what a wil/ing buyer would offer for the property and what a wil/ing sel/er would accept. CU1 . rrent Value Assessment or ~ Old system -residential, industrial, and commercial . New system -thirteen tax classes (with room for more) . New System -seventeen tax qualifiers (with room for more) alty Tax Classes and Realty Qualifiers en Old System -Residential and farm mil/ rate calculated @ 85% of the commercial, industrial and business mil/ rate . New System -Percentage of the assessment to the net levy with ratios applied to the tax rate Rates ....a Transition ratios prescribed by the Province -Per the Province - these ratios wil/ ensure (al/ things being equal) that a property wil/ pay the same taxes in 1998 as levied against it in 1997 . Alternative ratios available -A County decision 00 Commercial and Industrial properties with lower assessments can be taxed at a lower rate -Higher assessed properties pay a higher tax rate -Lower assessed properties pay a lower tax rate JØ 'aduated Tax Rates -.,'-- Assistance to Low Income Seniors and persons with Disabilities -Deferral or write-off . Bil/16 -2.5% Cap -Optional Classes -Charities . Phase-in er Decisions ....... c::::> REPORTS OF COUNCIL AND STAFF JUNE 23RD. 1998 MEETING STAFF REPORTS 1. F.J. Boyes, Director, Homes for Seniors - Occupancy Report 2. F.J. Boyes, Director, Homes for Seniors - Homes' Buses 3. F.J. Boyes, Director, Homes for Seniors - Surplus Equipment - Generator at Elgin Manor 4. L.B. Veger, Treasurer - Museum Report 5. L.B. Veger, Treasurer - Sale of Former Bobier Convalescent Home 6. L.B. Veger, Treasurer - June 30, 1998 Levy Instalment 7. C.D. Watters, Manager, Engineering Services - Aerial Photography and Mapping Software 8. C.D. Watters, Manager, Engineering Services -Land Purchase for Road Widening 9. S.J. Heffren, Deputy Clerk - Reporting Schedule for Outside Boards and Committees 10. K. Dunn, Emergency Measures Co-Ordinator - BNAS and PERS and Amtelecom Agreements 11 H. Geurts, Elgin County Tree Commissioner - Minor Exception Application Lot 32, Conc. NBTR .. 11 REPORT TO ELGIN COUNTY COUNCIL FROM: Homes for Senior Citizens Department DATE: June 8, 1998 SUBJECT: Occupancy Report - Report #1 Introduction/Background: The previous month's report indicated occupancy levels as follows: Elgin Manor - 2,280 days -89% Terrace Lodge- 2,878 days -96% Bobier Villa- 1,709 days - 100% Discussion: Elgin Manor continues to experience variances in occupancy, and it is noted that the preference of more up to date facilities is the determining factor. Conclusion: The report on occupancy for May 1998 is subnútted: Elgin Manor - 2,437 days - 89% Terrace Lodge- 2,979 days - 96% Bobier Villa - 1,736 days - 100% Recommendation: THAT the occupancy report be received and filed. Respectfully submitted: ~~ ê'hJe/ pv'F. J. Boyes, Director/Administrator Approved for submission: ~Q ~ Mark onald County Administrator/Clerk '" 12 REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM: May 6, 1998 DATE: Homes buses - Report #2 Sale of Surplus Equipment - SUBJECT: ourtd: County Council approved the report requesting the advertisement of request for bids for the sale of the Homes buses. Notices were placed in the local newspapers, and bids were to be submitted to the Building Services Supervisor of the Homes. Introductio Conclusion: One bid for each bus was received by the Building Services Supervisor, and it is our opinion that the bids submitted are extremely low. The Building Services Supervisor contacted a bus company and Corey Auto Wreckers to ascertain whether there would be any interest in the buses. The options for consideration are: Discussio 1. The bid of $1400 for the three buses from Mr. Wayne Guest has been submitted for consideration by Council. It is our opinion that this bid is too low. 2. Since there is not an indication that there would be a County auction this year, it would appear these vehicles must be disposed of through some other means. Sale by auction may generate a lesser price, and is questionable whether all three vehicles would get sold. in 3. Corey Auto Wreckers have indicated by written bid of $2,550. their interest purchasing the buses. 4. The Request for Proposal advertisement may be re-issued in order that interested parties submit their bids for the buses. Recommendation: THAT Option #3 be approved, and that the revenue generated be allocated to the Building Services Budget for the Homes. ûUu Director! Administrator Respectfully submitted: Mark Mc150nald County Administrator/Clerk 13 t7. Approved for submission: REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM: Generator at Elgin Manor - Report #3 May 6, 1998 Surplus Equipment - DATE: suaJECT: was Earlier this year, Elgin Manor was faced with the replacement of the emergency generator for the Home. The new generator was installed in the greenhouse/maintenance shop at the rear of the building. The old located in the basement of the building. generator Introductio Conclusion: The old generator unit may be of some use rather than for a long term care facility, however, the removal of the unit from the basement is costly, and quite possibly CQuld exceed the value of the generator. It is important that the removal of the unit be done by a professional to ensure no liability exists to the Home. With the removal of the unit, the space could be utilized as a storage area in the basement. Discussio Recommendation: THAT the Director/Administrator be authorized to advertise the old generator as surplus equipment and request for bids to be submitted. Respectfully submitted: .cDonald County Administrator/Clerk 14 " Approved for submission: P.05/05 23 KETTLE CREEK CONS.AUTH DArE: JUNE 03, J998 : 15 JUN- 3-98 WED NER MEMO TO: ELGIN OUNTY COUNCIL Ji'ROMdIUGH..GEURTS=-ELGIN CQUl'¡n'_ TREE C_QMMISSI QNC.ND--'fR. ~2 LOT An application for Minor Exception has been received by the Tree Commissioner for Mel StylesfBob Draper to clear 3 acres of sC11lb bruSh along the Cole Drain. The application is to clear approximately 3 acres of predominately hawthorn from an area that was originally pasture. The area was lcft idle and hawthorn has moved in. There is understory growth which is comprised of Ash and Elm which mayor may not be in significant densities to warrant qualified land under the trees Act. The owner of the property wishes to clear the area to return it to pasture. There are nO significant tree species identified within the area and there are no significant wildlife or natural areas. Land landowners contacted have no objection to the clearing. Because the area is predominately trees that are not listed within the COilllty By . Law and that the area was predominately open pasture 20 years ago, I recommend that council approve this application. 26 ~.';::2·' ,. 'fJ '~" . JUN- 3-98 WED 15:22 KETTLE CREEK CON5 AUTH .... .... 1: ." " "ARK G. M~DONALD ~S\J~SETDR!VE (O~IIT1'ooðII...""..orOA"ttl'~ Sf. THOMAS, ONTARIO /', {Mr.a.J SANOPA,. NEFFA!:N ~uv,' ClloIII'I'I" euu N5RS\ll PHONE~I')c.:J1""4dð fA)(51:t¡~7¡¡6' THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. in order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): 'YYJe r. Sfj lR. s ¡Bob Drc.De I MAILING ADDRESS: P.J2..#7 Sr. Th {ffYlCts (]'YJ f Postal Code IV'')? 3 T::L Phone No, C-3/-436c - 2. LOCATION OF LAND: SiJu-l-t.., tVo (rt!. MunicipaHty (Town, Village, Township) , Lot No. 32- Concession No. ¡VGTfZ Lot No. Registered Plan No. 3. Reason for wishing to Remove trees. /2P-Ir,rr-n Orte.o.- /'h~ . / DC<S~e... Q/"l.e<:: , t:'D'Y' CÞ-H Ü> '-" 4. Describe species of trees and size of trees to be removeo. DÎe~'-y; tkL l-!a,pAcrr'YJ _ I 22j- as I., e/21:'J u..u .¡£" SO'!">? e gc¿; ~ r - - - 5. Area to be cieared (in metric) ~I- (;0-0 Fed Length 200 Metef3 Width Meþ'I;:' , Area I'p-~. ( Q,c.-res 27 P~Ø2"""Ø5 P.03........05 AUTH Has the owner previously applied for and been granted permission to remove trees? Yes ( ) No ~> 22 KETTLE CREEK CONS : 15 .J'UN- 3-98 WED 6. removed approximate si;ze of area Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) If yes, please indicate the purpose to which they were cleared and date. 7. - - MAILING ADDRESS ST. ThCf)?'¡C< crn?C< ~ [")"Y)ert.- [2e e 77.1Y"r?? ~ Other information deemed pertinent to this application. 8. d'h I.JJ..¡:¿S -ù. 'YIc>hOYl 2.£ t, -y¡ l /'YI h~ , '"' Çrc¡ !J /de, L ¿ if. Each application must be accompanied by a sketch, no smaller than 20 centimetres by 35 centimetres, showing: 9. The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (a) buildings on the owner's property and also on the abutting property residential agricultural, cottage, commercial, etc.) (b) use of abutting lands (e.g As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. (c) 10. - 28 Note: \f this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be signer.! by an officer (and that position must be indicated) and the corporate seal shall be affixed. ~! lllip} ro . 131 etRlRIiC ! . , :þAJyM'S ""IU,~ . II:wV3 ... .. IV ~tI" ;. ~ Cld COlt/c. N1J m '\. , I f- ::¡ ,.."'., '3 <I , (f) Z 0 U ~ ¡ ¡ II: U ¡ ! J f- f- ¡ ¡~ ~ N CoO ¡ ,~ S IQ ! N " , Uì I .. A ¡ \1Ot :! OJ (J\ I IQ I Z ::¡ ., . Q. ~OT . 3'2 , rlEt-, ~U;S - SOUrHwOtD Uì ID \ 't ID Elgin County Counci To: Karen Dunn, Emergency Measures Co-ordinator From: May 7, 1998 BNAS and PERS and Amtelecom Agreements Date: Re: Introduction The agreements for Bell Neutral Answering Service (BNAS), Public Emergency Reporting Service (PERS) and Amtelecom Inc. require signing before the 9-1-1 system can be fully activated. Discussion In accordance with the General Tariff terms and conditions, as approved by the CRTC, these agreements outline the terms and conditions which Bell, the County and Amtelecom must abide by to initiate and maintain the 9-1-1 emergency call service. These are standard but necessary agreements which must be authorized in order to activate the 9-1-1 system. Other municipalities have entered into similar transactions and report no negative implications. PERS Agreement General Tariff Item 1400 deals with the customer connection to Bell's network. The trunk and data lines provided through this connection are what transports a 9-1-1 call to the Central Emergency Reporting Bureau and then onward to the fire, police, and ambulance dispatch centres. The PERS Agreement is for a period of 10 years BNAS Agreement Bell was the successful tenderer for the 9-1-1 answering service. General Tariff Item 1415 outlines the guidelines that will be followed by the operators in the Central Emergency Reporting Bureau. Articles 15 and 16 of General Tariff Item 10 refers to the refunds in cases of service problems and the limitations of Bell Canada liability. The BNAS Agreement is for a period of two years. that responsibilities the and outlines s similar to the PERS agreement emergency reporting system. The Amtelecom agreement Amtelecom has to the 9-1-1 Recommendation THAT the Warden and the Administrator/Clerk be authorized to sign the following agreements to finalize activation of the County's 9-1-1 system and the necessary by-laws be prepared for: Bell Neutral Answer Service, Bell Public Emergency Reporting Service, Amtelecom Public Emergency Service. 25 Emergency Measures Co-ordinator County Administrator/Clerk REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 Museum Operations June 3 DATE SUBJECT: Discussion Dec Nov Oct Sep Aug Ju May Jun 46 o 189 o 20 8 Apr 38 o 101 36 o 3 Mar 56 11 114 12 o 2 Feb 19 33 79 139 18 3 Jan 23 72 67 63 o 2 Statistics House Visitors On-Site Programs Non-Paying Guests School Programs Off-Site Programs Research Requests 392 Our new Museum Assistant is Ms. Debra Seabrook. A summer student, Yvonne Haaksma, hired under a grant from the Federal Government through Human Resources Development Canada will be assisting the Museum until September. 1998 Total volunteer hours to May 31 A small renovation project to secure the insulation with a vapor barrier and drywall is currently improving the storage area in the attic. Volunteers have been assisting with cataloguing many of the items stored in this area. The Museum has taken part in a coupon booklet promotion with the Kettle Creek Conservation Authority offering a 2-for-1 admission price for campers at Dalewood and Lake Whittaker campgrounds for the duration of the summer. The combined admission price to view both the Pioneer and Military Museums is in effect again this year. to 4:00 p.m 1998 from 2:00 p.m reminder, the Strawberry Social is June 24 As a Conclusion Presented for your information. Mark G. Mcuonald Administrator/Clerk 15 '" ~ Linda B. Veger Treasurer REPORT TO COUNTY COUNCIL Linda Veger FROM Home Convalescent Bobier 1998 Sale of Former June 4 DATE SUBJECT: Discussion An offer to purchase the Bobier Convalescent Home was received and accepted in the amount of $145,000. Conditions in the offer have been removed. The possession date is August 3, 1998. Recommendation nformation Presented for your Mark G. McDonald Administrator/Clerk 16 " Linda B. Veger Treasurer REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 1998 Levy Instalment 16 June 30, June DATE SUBJECT: ntroduction The County authority to collect the budget levy is a by-law which is usually passed by March 31 of the year. The 1998 budget has been approved, however the County and the Lower Tier require assessment information in order to finalize ratios and rates prior to passing the levy by-law. Discussion Due to repeated delays in receiving important information from the Province, it has not been possible to set the levy by-law to date. A first instalment by-law was prepared in March and a June 30 by-law is now required, although we are unable to determine the exact apportionment at this time (because of the delay in the assessment roll). Therefore, we are using last year's apportionment to calculate each lower tier's share of the second instalment. The method to calculate the quarterly levy payments is set out in the Municipa Act. The March 31 instalment is 25% of the previous years budget. The second instalment is calculated at 50% of this years requirement, less the March amount which usually makes the June 30 instalment a "catch-up" to bring the amount collected by the County to 50% for the year. With the new WDW County responsibilities, starting in 1998, the amount for June 30 is much greater than in previous years To avoid causing undue financial stress on lower tier budgets, we recommend that the remaining levy be divided into three equal instalments. This would improve cash flow at the lower tier without significantly impeding County finances 17 ., 06/16/1998 juneinst June 30 Instalment -2- an Conclusion Council may consider either the calculation as described in the by-law or alternative calculation to reduce the amount of the second instalment. Recommendation ~ Linda B. Veger Treasurer by-law be approved as presented 1998 instalment the June 30 THAT Mark G. cuonald Administrator/Clerk 18 ."" 06/16/1998 juneinst June 30 Instalment REPORT TO COUNTY COUNCIL Linda Veger Teresa Babinski FROM 1998 Funding Announcement Long Term Care Facilities June 22 DATE SUBJECT: ntroduction The Ministry of Health has recently released draft information on the funding of capital projects. The new policy will cover both the renovation of existing long term care facilities and the construction of new facilities. The funding is tied to new design standards Historically, the Ministry of Health provided capital grants on a cost share basis. The new policy will provide up to $1 0.35/bed/day over 20 years, or approximately $339,998/year (based on 90 beds) paid over 20 years. The Ministry is also introducing a compliance premium to those facilities which already meet compliance. We estimate that Terrace Lodge will be eligible for $.50/bed/day ($18,250/annum) and Bobier Villa will be eligible for $2.24/bed/day ($46,600/annum). Discussion The attached outlines the cost of funding a new facility at different bed levels. It is interesting to note that, under the old capital grant program, the County received 50% of the project cost up front and therefore financed only 50%. Now, the County is required to finance 100% of the project with the Province flowing funding to us over a 20 year period. The funding policy is in its draft stages and County staff have not been able to discuss the implications with the Ministry of Health to date. Recommendation THAT, considering the draft form of the funding policy, and considering the fact that staff have not been able to verify the implications with the Ministry of Health, THAT staff be directed to investigate the funding policy for long term care facilities with the Ministry of Health and report back to Council. Mark onald Administrator/Clerk Teresa Deputy Treasurer Ministry of Health Long Term Care Funding Policy Net Annua Cost to County Less City Share see note Annual Cost to County 10 year financing at 6% interest Less Amount From Province Annual Payments Capital Cost Calculations made on Number of Beds 855,033 661,700 854,538 - 1,000,862 1,292,542 855,033 1,662,562 2,147,080 339,998 661,106 853.772 1,195,031 2,323,668 3,000,852 9,000,000 17,500,000 22,600,000 90 175 226 Calculation made on 20 year financing at 7.5% 522,490 between the City and the County is based on the proportionate number .e. the City has 60.2% of the total beds and the County has 39.8% 522,490 339,998 862,488 9.000,000 The split of beds, 06/22/1998 HOMEFUND.XLS 90 Note REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 AERIAL PHOTOGRAPHY AND MAPPING SOFTWARE APRIL 22 SUBJECT: DATE Introduction When a County road is reconstructed a new plan or map of the road is created. This information then becomes extremely valuable as it is referred to on a daily basis to determine many things such as: property owners/boundaries, drainage infrastructure, roadway geometry, topography features, etc. The County Road department constructed many roads in the 1960's and 1970's. These construction plans are still used today as our single source of information for these roads. Furthermore, "as constructed" drawings were seldom completed after construction thereby rendering the maps inaccurate as actual construction often differs in some manner from original plans. Once a road is reconstructed it will remain that way until its geometry is changed (i.e. change In horizontal curvature, change from two to four lanes). This will negate the possibility of a new reconstruction survey map for some time (possibly never). With our recent restructuring and transfer of road maintenance responsibilities current information for County roads has been requested by some of the road and drainage superintendents. Discussion Aerial photography is an excellent method of obtaining a vast amount of information very quickly and relatively inexpensively. Today's technology allows the use of photographic images in CAD (Computer Aided Design) systems. The scanned pictures then serve as a base for an endless amount of purposes In the short term the Engineering Services department would benefit from using this information in the following ways: monitor erosion, all construction / paving / rehabilitation projects, future planning / needs, land purchasing, less surveying and pre-engineering, municipal/ mutual agreement drains and other miscellaneous drainage / property concerns. 2 19 ~ PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: APRIL 22,1998 SUBJECT: AERIAL PHOTOGRAPHY AND MAPPING SOFTWARE Discussion (continued, As the County evolves and takes on additional duties and responsibilities the base mapping information would be available to serve many other possible needs. Software will allow external data bases to be attached to the mapping and used to serve areas such as tax assessments and 911 civic addressing. Other information that could be attached to the digital mapping could be: legal property boundaries, land-use, planning, tourism, health unit boundaries, forestry, resource inventories, environmental applications, infrastructure mapping, emergency services etc. To create and maintain any of these information systems would take a great deal of time, but by providing a base map would be a very cost effective and efficient way to develop an information system with continuity. An existing base mapping tool may promote functions· amalgamate and outside agencies to share information. to Planning/ maps will be made available to local municipalities with a policy and fee structure determined at a later date. Conclusion In the short term the Engineering Services department would greatly benefit from the implementation of an aerial survey and digital map of the County. As othe"r responsibilities are given to the County an existing information system base would be available for use without large start-up costs. Although it is difficult to project an actual dollar amount onto the efficiencies realized by the implementation of such a system it would be safe to assume the photography would pay for itself in five years. The Engineering Services department alone would utilize the mapping daily and save valuable time with reduced field trips and surveys The total estimated cost for the photography, hardware and software requirements is $60,000 Recommendation That the Engineering Services department be allowed to purchase the hardware and services necessary to create a scanned photographic image of the County with the funds coming from the Capital Reserves Budget. R SUBMISSION MARK M ALD COUNTY ADMINISTRATOR/CLERK 20 RESPECTFULL Y SUBMITTED ()J)vJJ1A6 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES /pmd REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 1 JUNE DATE LAND PURCHASE FOR ROAD WIDENING SUBJECT: Introduction The County of Elgin has for many years purchased property from abutting land owners either by friendly expropriation or by agreement. For many years (in excess of 15 years) the price has been at $5,000.00 per hectare and $2,500.00 per kilometer (in lieu of a fence allowance). With the combination of the two amounts this would equal $10,000.00 per hectare. Discussion In general the market value of the farm lands have escalated in the last few years above the $5,000.00 per hectare and it has become increasingly difficult in the last year to purchase property from some of the farmers who have paid more for the land than the County is offering My recommendation would be to change the format of the Land Purchase Policy. Include the fence allowance and the dollars per hectare into one amount; paying 1!Q to $10,000.00 per hectare and install fences onlv if they have a working fence (farmers who have livestock). If there is no fence on the property and/or is unworkable then the County will not install fence on the property. If there was a dispute between myself and the owner of the property I would ask the Warden to resolve the dispute. This policy would allow for consistent and equal treatment of all land owners and assist the Engineering Staff in obtaining co-operation from land owners for the purchase of road widening trees The County of Elgin also purchases and plant trees for the property owners for those which have to be cut down along the 66 foot right-of-way. Recommendation That, in an effort to facilitate the negotiations for road widening from land owners, the County Land Purchase Policy be amended to allow payment of 1!Q to $10,000.00 per hectare and that fencing be installed for property owners with workable fences. FOR SUBMISSION MARK MCDONALD CO~rTY ADMINISTRATOR/CLERK U, CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES AGREEMENT TO SELL LAND TO THE COUNTY OF ELGIN I/We hereby agree to sell to the County of Elgin a width of 5.182 meters (17 feet) of iand meters aiong the (North! South! East! West: side of my property in Lot , Concession Municipality! Township of for the purpose of improving County Road No. for the sum of $ PER HECTARE. ~~$~~~~~~v~vvv~v~~vv~v$~vvv$vvvvvvv$$$$$+$vv$ Hectares ( Kilometer Frontage) @ $ Per Hectare Total $ I/We agree that the County of Elgin will pay 75% of the above total within thirty (30) days from the date of this agreement. I/We agree that the County of Elgin will pay the 25% balance upon a legal survey and registration by the County of said land(s) in the Registry Office. I/We agree that should any part of the land(s) be sold to another party prior to registration, I/We shall inform that party of this agreement and I/We shall make that party a part of this agreement. Should I/We fail to do so I/We agree to remit all monies paid by the County of Elgin in regard to this agreement. WITNESS PROPERTY OWNER DATE ADDRESS FOR THE COUNTY OF ELGIN - NOTES: - - - - - - - 22 REPORTTOCOUNTYCOUNC~ Deputy Clerk Sandra Heffren From: 1998 REPORTING SCHEDULE FOR OUTSIDE BOARDS AND COMMITTEES June 2 Date: Subject: to committees/boards/agencies Introduction: The County Procedural By-Law stipulates that "Appointees shall report at least once a year to County Council". Discussion: With the change in the number of outside boards that have Council appointees, the reporting schedule should be revised. Some outside boards have Council appointed citizen representatives on them and will be informed of the reporting practices if Council wishes to adopt a formal reporting schedule. Some of the established reporting months have already passed this year, however, with Council's heavy agenda, time did not permit for reporting until now. Conclusion: County Council should consider a new reporting schedule to reflect the current number of outside boards that have Council appointees. Given the size of County Council and the frequency of meetings, it may not be necessary to formalize a timetable for reporting, as there is ample opportunity to discuss the business of outside committees throughout the calendar year. Options: 1. THAT the procedural by-law be amended by deleting the requirement to report on the activities of outside committees/boards/agencies, with the expectation that Councillors will report frequently on an informal basis throughout the year. 2. THAT the following schedule for reporting be adopted (please note that the names of the current appointees have been inserted for ease of reference only and will not be included in the Procedural By-Law): JULY MEETING St. Thomas-Elgin General Hospital - Councillor Van Brenk Tillsonburg District Memorial Hospital - Mr. Ron Bradfield ~ 23 -2 SEPTEMBER MEETING Elgin-St. Thomas Health Unit - Councillors McPhail, Rock and Wilson Thames Valley District Health Council - Councillor Habkirk OCTOBER MEETING St. Thomas-Elgin Tourist Association - Councillor Van Brenk Family & Children's Services - Ms. Sandra Aarts, Mr. Danial Dale, Mrs. Marian Millman NOVEMBER MEETING time and more any at to Counci report Dave Menn course, can Mr. Members of any outside board, of frequently if theywish; and further Land Division Committee the County's Procedural By-Law be amended accordingly. THAT to County Counci reports Please note that the Elgin County Pioneer Museum Board therefore, scheduled reporting is not necessarily required. S. J. Heffren Deputy Clerk Approved for Submission M. G. McDonald County Administrator/Clerk 24 REPORT TO COUNTY COUNCIL Louise June 19, 1998 Benefits -- Marketing Survey Recommendations M. Eastbury FROM: DATE: SUBJECT: INTRODUCTIONIBACKGROUND 16, 1998, representatives of Buffett Taylor & Associates Ltd., Consultants, presented to Harley and myself, the results of a Market on behalf of the County of Elgin and members of the On June Benefits Survey conducted Umbrella Plan. marketing exercise was to "test" the competitiveness financial arrangements vis-à-vis the underwriting The underwriters were asked to quote based on the current detailing our current plan designs, premium rate history, The primary aim of the of the current marketplace. plan provisions, etc. DISCUSSION Consequent to reviewing our Life and L TD rates for the Buffett Tavlor uncovered a discrepancy in the paid Life and remitted to Manulife. An error in the recommended pro-rating of January 1997 renewal rates, by a prior broker, resulted in a premium overpayment refund in the amount of $26,158.53 (forwarded to the County in April 1998). marketing exercise, LTD rates the reduction at Buffett Taylor include to also payable The calculations on the attached September 1997, for the lower commissions (1.75%) compared to the prior broker (3%). spreadsheet in-depth analysis are as CONCLUSION Taylor recommendations following their The Buffett follows: Maintain coverage with Manulife as underwriter . No change to existing Life rates . Approx. 29% overall L TD savings Life, and L TD Report to County Council Louise M. Eastbury page 2 Change coverage to UNUM (specialty carrier) · 26.5% savings at rate of $.025 per $1,000 AD&D Hospital and Dental Maintain coverage with Liberty Health as underwriter · no change to Health/Hospital March 1998 renewal · 6% additional reduction to March 1998 Dental rates Health, Weekly Indemnity Change A.S.D. Coverage to Manulife (our LTD carrier) · maintains all disability coverage with one carrier · promotes pro-active disability management · results in a seamless transition from short-term to long-term disability effective March 1, 1998 -6.2% effective July 1, 1998 -8% (see attached spreadsheet for details). % savings Total Buffett RECOMMENDATIONS recommendations (rates and carriers) as presented by be adopted effective July 1, 1998. That the Taylor & Associates ~--¡'4 /F{ ( Louise M. Eastbury Payroll/Benefits^Su pervisor Ltd., Approved For Submission prepared LME --19-Jun-98-reporrt#35 County of Elgm de MarketlnC! B..a.1f3. Premium Current Ba1f:.:¡ Premium ~ Manulife % chanae no çhange no change 2,728 1,450 0.346 0.320 2,728 1,450 0.346 0.320 Volume 7,883,000 4,530,000 EiJ¡æ¡Jj1 LIFE County Participating AD&D All Groups UNUM Manullfe -26% -26% -32% -27% -40% -29% 310 2,352 627 449 2,046 3,116 8,590 0.025 2.19 1.93 2.20 1.91 2.02 422 3,163 928 614 3,425 4,405 12,536 0.034 2.945 2.856 3.010 3.197 2.856 12,413,000 107,411 32,496 20,405 107,141 154,243 LTD County ClaSs A & G Class B Class C Class D&E Participating LTD Total Liberty no change no change -6% 1,735 7,541 6,018 1,735 7,541 6,429 VARIES COUNTY HOSPITAL HEALTH DENTAL Liberty no change no change ..6% 1,613 17,822 6,387 1,613 17,822 6,822 PARTICIPATING HOSPITAL VARIES HEALTH DENTAL 54,195 ~8% 59,097 TOTAL Total % savings versus current ~ Overall $avin9s reflected on this spreadsheet do not include the March, 1998 renewal savin9s with Liberty Health. These savings are reflected in the "Current Rates" above. I Tkl/¡:!ï/S, PCllsion [i li\Telll/css COIlSlllllI//!S 1(l'lnc Wo DUFFETT TAYLOR 8. ASSOCIATES LTD. )1 Mt'Il/I!('/', ,V, ,; COlfllcils ( Of ~~©~ow~[Q) JUl 2 7 1998 COUNTY OF ELGIN PERSONNEL OFFICE 1998 Louise M. Easthury Payroll/Benefits Supervisor County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R SVl July 22, Louise Dear from UNUM Canada, for Form Un 11m Canada - AD & D Benefits I am pleased to enclose the Proposal Acceptancc Accidental Death and Dismemhenuent Benefits. Re The proposal must be reviewed, signed and retllmeo to me so that Unllm may prepare the poIicy and hooklet wording. In order to determine the hooklet production complete the last page of the proposal (Questions l4 through 20) in the amount of one months premium to he ln addition we ask that you enclose a cheque ncluded with the proposal to contact free the acceptance [onus, please feel regarding have any questions Should you me. , \ \ , ~ /\ , \ Ii , \' " v fl.LÁ~A(} , ( , \ Ii. l , , \IIIUITDV___t:\t..IT^ DIn \ II 1 \ \ hlC\nTU nCCT. (~ rh/nC\I\ Yours truly, I\VJ "ßN)J)~~'pjU Bev Brasier Service Consu Hant Ext. 236 COUNTY OF ELGIN WARDEN BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 33.33% 25.00% 78.00% 0.00% 65.36% (1) 125 (223) 167 160) 0.00% 25.76% 19.37% 8.05% 38.85% 33 53 349 2.023 (11) 10,000 375 390 o 327 525 o 180 484 644 78 9,999 500 167 167 167 167 33 233 833 2,666 67 30,000 1,500 500 500 500 500 100 700 Salary & Wages Benefits E.MA Dinner Warden's Recognition Election Reception Western Wardens Assoc. 2,500 8,000 200 Remembrance Wreath Warden's Expenses Travel & Mileage Professional Development Stationery 28.90% 2,354 30 13,003 m 14,999 45,000 Total 06/04/1998 WARDENXLS COUNTY OF ELGIN COUNCIL BUDGET COMPARISON %OF BUDGET VARIANCE u nfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 33.37% 29.35% 99.88% 0.00% 15.40% 22.37% 32.56% 0.00% 50.00% 60.69% 3.42% 54.57% 16.58% 61.36% 0.00% 28.58% 35.86% 0.00% () 18,665 500 (23) 60 18,688 440 (1,770) 167 269 121 2 000 (8) 1,641) 299 1 2,657 o 231 246 98 o 25 3,641 34 887 167 500 367 100 000 17 56,000 1,500 2,660 500 Salaries & Wages Benefits Municipal Assoc. Fees Other Membership Fees 1 2,000 333 1,500 1,100 300 3,000 50 6,000 1,000 18,400 800 Noon Luncheons Ties/Crests/Pins/Gifts Pocket Directories Printing Proceedings Elgin Mun. Assoc. Fax & Celiular Telephones Travel & Mileage Professional Development 6,133 267 (3,909) 134 (561) 100 12 19) o 10,042 133 1,227 o 71 269 o 667 100 83 250 o 2,000 300 250 750 o Stationery & Supplies Coffee & Pop Miscelianeous Advertising Meals - Other Council Photographs 39.33% (5,768) 37,802 32,033 96,110 Total - fax machines purchased. This line should agree to budget by Unfavourable variance year end. Unfavourable variance Convention attendance was high in 31 " professional development. the spring 06/04/1998 COUNCIL.XLS COUNTY OF ELGIN ADMINISTRATOR/CLERK BUDGET COMPARISON %OF BUDGET VARIANCE () V.T.D. ACTUAL V.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 30.96% 29.94% 86.30% 36.98% 39.20% 17.09% 4.22% 0.48% 25.08% 3,706 1,273 (371) (73) (205) 268 146 821 83 48,355 11,246 604 52,061 12,519 233 156,200 37,560 700 740 1,372 282 21 12 251 667 1,167 550 167 833 333 2,000 3,500 1,650 500 2,500 1,000 Salaries & Wages Benefits Membership Fees Travel & Mileage Professional Development Office Supplies Subscriptions Repairs & Maintenance Special Projects 30.58% 5,647 32 62,883 ~ 68,530 205,610 Total 06/04/1998 ADMINCLK.XLS COUNTY OF ELGIN TREASURY DEPARTMENT BUDGET COMPARISON %OF BUDGET VARIANCE o unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 30.62% 30.11% 17.60% 56.42% 15.61% 18.66% -0.81% 5,554 1,715 216 (520) 709 873 341 62,672 16,023 242 68,226 17,739 458 1,269 625 1.111 (8) 750 1,333 1,983 333 204,697 53,221 1,375 2,250 4,000 5,950 1,000 Salary & Wages Benefits Membership Fees Travel & Mileage Professional Development Office Supplies Repairs & Maintenance 30.07% 8,888 33 81,934 '" 90,822 272,493 Total 06/04/1998 TREASURYXLS COUNTY OF ELGIN PERSONNEL DEPARTMENT BUDGET COMPARISON %OF BUDGET VARIANCE II unfav. V.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 27.48% 27.75% 36.66% 17.65% 25.05% 27.40% 14,754 3,417 (83) 784 601 19,473 69,312 16,994 917 883 84,066 20,411 833 1,818 89,924 34 .. 1,667 2,420 1 09,397 252,224 61,239 2,500 5,000 7,260 328,223 Salary & Wages Benefits Travel & Mileage Professional Development Operations Tota 06/04/1998 PERSONNE.xLS COUNTY OF ELGIN ADMINISTRATION BUILDING BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 23.75% 27.86% 25.50% 0.00% 0.00% 55.65% 0.00% 28.88% 17.80% 0.00% 0.00% 35.78% 44.86% 0.00% 34.17% Salary & Wages Benefits 8,481 738 21,016 3,761 127 29,497 4,500 167 39 667 1,833 (2,679) 3,000 2,445 311 6,679 15,886 356 500 1,667 (612) (4,842) 2,666 2.032 8,945 18,841 1,667 8,333 13,999 2,666 (81,059) 88,500 13,500 500 2,000 5,500 12,000 9,000 55,000 2,000 1,500 5,000 25,000 42,000 8,000 (243,200) Travel & Mileage Professional Development 667 1,833 4,000 3,000 18,332 667 500 Sewage Charge Heating Heating System Contract Hydro Water Water Chemicals Elevator Expenses Tenant Taxes Repairs & Maintenance Heat Pumps Rental Income -28.44% 16,246 35 (83,090) (7,480) ~ 8,766 26,300 Total 06/04/1998 ADMINBDG.XLS COUNTY OF ELGIN CORPORATE EXPENDITURES BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 23.49% 96.42% 99.82% 45.70% -12.36% 24.30% 30.19% 17.30% 30.87% 31.65% 8.79% 7.70% 21.48% 0.00% 66.52% 3,149 (1,445) (137,207) (1,237) 5,329 ,442) 644 7,517 2,208 205,984 4,570 (1 10,666 763 68,776 3,333 3,887 883 239 (31) 770 369 419 982 641 5,927 433 (121,662) (302) 830 4,630 7,914 352 192 10,738 (333) 1,600 5,000 8,333 1,333 833 16,665 433 - 122,172 32,000 2,290 206,350 10,000 11,663 2,650 (1,000) 4,800 15,000 25,000 4,000 2,500 50,000 1,300 366,553 TELEPHONE TELEPHONE SYSTEM MAINTENANCE INSURANCE POSTAGE AUDIT & ACCOUNTING FAX G.S.T RECOVERIES CORPORATE PHOTOCOPIES PAYROLL CHARGES RETIRED EMPLOYEES BENEFITS EMPLOYEE RECOGNITION STAFF TRAINING LEGAL & PROFESSIONAL ADVERTISING TOTAL 243,835 36 1998 year. insurance premium paid in full for the ~ Unfavourable variance 06/04/1998 CORPORAT.XLS COUNTY OF ELGIN ENGINEERING SERVICES BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. V.T.D. ACTUAL V.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 26.05% 23.69% 5.74% 22.72% 181.05% 28.60% 1.59% 2095.97% 11,572 3,614 3,724 318 41 ,423 8,885 775 682 52,995 12,499 4,500 1,000 2,000 (8,863) 90,109 086,896 51,566 1 10,863 544,495 54,425 (52,399) 634,603 141,321 (833) 1 159,000 37,500 13,500 3,000 6,000 1,904,000 3,424,305 (2,500) Salary & Wages Benefits Travel & Mileage Professional Development Office Supplies Maintenance Construction Other Revenue 10.99% 1,238,935 37 609,148 " 1,848,084 5,544,805 Total 06/04/1998 ENGINEER.XLS ELGIN MANOR VARIANCE ANALYSIS Apr-98 Budoet Actual Variance Fav/(Unfav) 555,508.33 521,623.10 (33,885.23) 373,520.00 355,011.76 (18,508.24) 0.00 0.00 0.00 929,028.33 876,634.86 (52,393.47) 0.00 6,164.41 (6,164.41) 1,219,192.79 1,093,279.25 125,913.54 67,355.65 " 38 ITEM REVENUE Provincial Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURE Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) OS/27/1998 VARIANCEXLS Elgin Manor ELGIN MANOR BUDGET COMPARISON 2,585 4,925 7,428 9,750 9,750 9,750 9,750 9,750 9,750 9,750 9,750 9,750 RESIDENT TOTALS DAYS 2,585 2,340 2,503 2,322 o o o o o o o o Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 AU9-98 Sep-98 Oct-98 Nov-98 Dee-9a MONTH 30-Apr-98 LEVEL OF CARE P"IUJI"M SUBSIDY DAYS 872,235.00 Blended 89.46 9,750 329,176.99 3,223.50 7,150.91 3,560.17 1.0 0.5 0.5 0.7 329,176.99 6,447.00 4.301.81 5,085.9$ RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 111.57 529,123.43 0.00 355,011.76 (2,730.00) 2,142.00 (11,742.33) 2,100.00 873,904.86 343 343.111.57 355,011.76 TOTAL REVENUES MINISTRY OF HEALTH SUBSIDY MOH SUBSIOY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB LESS BASE CONSTRAINT PAY EQUITY TOTAL REVENUES ,090,549.25 6,164.41 (222,808.80) EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) (290,164.45) 67,355.65 39 ,. 30.Apr-98 BUDGET TO VARIANCE !av(un!av) OS/27/1998 BCOM98EM.XLS ELGIN MANOR ¡'!!J-º1>ET COMPARISON 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) DESCRIPTION 30øAprø98 22.43% 23.78% 22.78% 26.63% 0.00% 0.00% 0,00% 400.00% 8.54% 0.00% 0.00% 450,00% 0.00% 0.00% 0.00% 13.89% 24.05% 9,813.05 2,647.11 554.54 234.60 0.00 0.00 0.00 (366.67) 1,239.66 33.33 0.00 (416.67) 0.00 0,00 0.00 '2,915.81' 10,923.14 20.177.3S 6,589.93 1,412.13 932.07 400.00 427.01 450,00 2,084.19 28,304.30 2.90 29,990.40 9.237.04 2.066.67 1,166.67 0.00 33.33 ,666.67 33.33 0.00 '5.000.00' 39,227.44 33.33 0.00 0.00 0.00 0.00 0.00 89,971.20 27,711.13 6.200.00 3,500.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 1 S.OOO.OO· 117,682.33 3.79 100.00 5,000.00 100.00 0,00 PROGRAM .&_SUPPORT SERVICES SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE PROGRAM RAW FOOD COSTS EDUCATION & TRAINING ATTEND. COST - MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: CLOTHING OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM D001 D002 D003 D004 D005 D006 D007 D008 0009 D010 D011 D012 D013 D014 D015 D016 D017 28.62% 69.75% 28.38% 8.012.38 364.18 8,376.55 45.6S4.29 (697.51 47.956.78 4.92 56,666.67 (333.33' 66,333.33 170,000.00 (1,000.00 169,~ºO.OO 5.45 RAWFQQ[) RAW FOOD EXPENDITURE RECOVERIES TOTAL RAW FOOD PER DIEM E001 E002 E003 29.04% 31.27% 0.00% 0.00% 29.53% 59.231.74 8,103.00 0.00 400,764.25 122,793.14 459,995.99 130.896.14 0.00 0.00 690,892.12 .379.987.96 392.688.41 0.00 0.00 1,772,676.37 NURSING & PERSONAL CARE DIRECT CARE SALARI ES BENEFITS PURCHASED SERVICES EXPENDITURE RECOVERIES SUBTOTAL DIRECT CARE C001 C002 C003 C004 C005 30.16% 34.59% 0,00% 35.61% 0,00% 9.00% 0.00% 41.65% 0.00% 0.00% 14.39% 0.41% 15.71% 0,00% 0.00% 0.00% 29.09% 29.50% 0.00 67,334.73 2,443.87 (219.91) 0.00 (500.68) 0.00 2,677.06 0.00 (83.12) 250.00 0.00 189.42 823.03 79.30 0.00 0.00 0,00 5,658.98 72,993.71 623,557.39 23.246.00 6,051.S1 416.45 38,762.49 562,319.88 57.67 40 43.91 10.30 70.70 7.834.01 989.61 25,689.87 5,831.60 0.00 7.333.33 0.00 333.33 250.00 0.00 333.33 833.33 150.00 0.00 0.00 0.00 44,421.47 635,313.59 ~ 0.00 3.666.67 77,069.60 17,494.80 0.00 22,000.00 0.00 11,000.00 0.00 1.000.00 750.00 0.00 1,000.00 2,500.00 450.00 0.00 0.00 0.00 133,264.40 1,905,940.77 61.43 DMINISTRATION SALARIES BENEFITS PURCHASED SERVICES MEDICAL & NURSING SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL & TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL ADMINISTRATION TOTAL NURSING & PERSONAL PER DIEM OS/27/1998 BCOM98EM.XLS C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 ELGIN MANOR fiUDGEI COMPARISON OF BUDGET TO DATE Y. VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUDGET TO DATE 1998 BUDGET DESCRIPTION 30~Apr·98 32.75% 18.49% 45.75% 27.45% 0.00% 17.12% 0,00% 1.75% 0.00% 0.00% 0.00% 0,00% 0.00% 0.00% 0.00% 28.93% 1,018.66 8,385.09 (93.09) 681.8a 0.00 486.40 0.00 236.89 16.67 0.00 66.67 0.00 0.00 0.00 0.00 10,999.16 56,759.22 10,450.S0 343.09 4,118.12 S13.60 3.11 57.777.88 18.835.59 250.00 S.OOO.OO 0.00 0.00 0.00 0.00 83,196.80 0.00 .000.00 0.00 250.00 16.67 0.00 66.67 173,333.63 56.506.76 750.00 15.000.00 0.00 3.000.00 0.00 7S0.00 50.00 0.00 200.00 0.00 0,00 0.00 OUSEKEEPIN(>.¡¡~RVICES SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS" CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL HOUSEKEEPING PER DIEM F001 F002 F003 F004 FODS F006 FOO? F008 F009 F010 F011 F012 F013 F014 F01S 72,197.64 7.40 249,690.39 8.04 29.60% 31.29% 30.70% 77.53% 0.00% 50.96% 0.00% 27.93% 4.145.41 698.78 187.04 (7.955.38) 0.00 10.222.SS) 0.00 ,224.2 32.859.67 10.674.78 2.179.63 13,955.38 29.555.88 37,005.08 11,373.56 2,366.67 6,000.00 0.00 19,333.33 111.015.23 34,120.69 7,100.00 18,000.00 0.00 58,000,00 0.00 0.00% 0,00% 40.63% 0.00% 0.00% 0.00% 0.00% 0.00% 0,00 16.67 21.35) 33.33 0.00 0.00 0.00 0.00 BUILDING & PROPERTY QP~BATIºNS~MAINTENANCE SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE CAPITAL EXPENDITURES EDUCATION & TRAINING ATTEND. COST M MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL BUILDING & PROPERTY OPERATIONS & MAINTENANCE PER DIEM SERVICES 6.325.79 675.45 F017 F018 F019 F020 F021 F022 F023 F024 F025 F026 F027 F028 F029 F030 F031 F032 F033 0.00 7.550.00 0.00 16.67 554.10 33.33 0.00 0.00 0.00 0.00 22.650.00 0.00 50.00 ,662.31 100.00 0.00 0.00 0.00 0.00 38.08% {11,993.941 96,226.58 9.87 84,232.74 252,698.23 8.14 29.03% 29.41% 18.46% 29.39% 0.00% 11.03% 0,00% 49.00% 0.00% 0.00% 15.196.01 4,451.46 1,784.95 472.94 02.636.06 33.372.64 2,215.05 3,S27.06 17,832.07 37.824.10 4.000.00 4.000.00 0.00 2,666.67 353,496.22 113,472.29 12.000.00 12.000.00 0.00 8.000.00 0.00 0.00 .784.39 0.00 (470.09) 33.33 0.00 58.50% 0.00% 0.00% 0.00% 0.00% 28.78% (50.33) 0.00 0.00 0.00 ~ 22,802.66 882.28 .470.09 17.00 144,220.18 14.79 0.00 ,000.00 33.33 0,00 66.67 0.00 3,000.00 100.00 0.00 0.00 0.00 ~ 167,022.64 200.00 0.00 0.00 0.00 1,200.00' 501,068.51 16.15 SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL DIETARY SERVICES PER DIEM OIETARYSER\lIQES F034 F035 F036 F037 F038 F039 F040 F041 F042 F043 F044 F045 F046 F047 F048 F049 2 41 ~ OS/27/1998 BCOM98EM.xLS ELGIN MANOR BUDGET COMPARISON 30-Apr-9B DESCRIPTION 199B 199B 199B VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) - LAUNDRY ANO L!NE!L~ER\lICES 27.81% 57.42% 0.00% 27.64% 21.40% 0.00% 37.94% 0.00% 7.14% 0.00% 0.00% 52.19% 0.00% 0.00% 0.00% 9.40% 32.75% 4.627.11 (6.095.66: 0.00 ,991.76 ,432.33 0.00 (46.07) 0.00 .171.73 16.67 0.00 (56.56) 0.00 0.00 0.00 2,154.00' 887.30 2~.305.43 14.531.29 9.674.91 2.567.67 379.40 319.22 156.56 (846.00' 50,088.48 5.14 27,932.54 8A35.53 0.00 11.666.67 4.000.00 0.00 ,490.95 16.67 0.00 100.00 0.00 0.00 0.00 '3,000.00' 50,975.78 0.00 333.33 83,797.63 25,306.88 0.00 35,000.00 12,000.00 0.00 1,000.00 0.00 4,472.84 50.00 0.00 300.00 0.00 0.00 0.00 9,000.00' 152,927.35 4.93 SALARIES BENEFITS PURCHASED SERVICES INCONTINENCE SUPPLIES LAUNDRY SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL LAUNDRY SERVICES PER DIEM F050 F051 F052 F053 FOS4 F055 F056 F057 F058 F059 F060 F061 F062 F063 F064 F065 F066 3 28.44% 30.45% 23.69% 0.00% 0.00% 0.00% 0.00% 0.00% 60.16% 0.00% 8.19% 0.00% 36.62% 32.86% 0.00% 0.00% 0.00% 12.02% 16.72% 3.09% 0,00%-- -421.16% 31.91% 23.39% 0.00% 0.00% 24.83% S.339.92 852.25 241.11 0.00 0.00 0.00 0.00 0.00 (670.59) 0.00 2,011.77 0.00 (16.41) 29.07 100.00 0.00 0.00 959.31 249.25 907.30 166.67 4,544.91 56.94 99.40 0.00 --11QS 14,890.26 31.024.39 9,299.76 592.22 1,503.92 654.90 183.08 2.037.60 540.69 250.75 92.70 (4.211.58) 1,276.39 233,93 10.64 43,489.39 4.46 42 36,364.31 10.182.01 833.33 0.00 0.00 0.00 0.00 0.00 833.33 0.00 2,666.67 0.00 166.67 2,066.67 100.00 0.00 0.00 1.500.00 500.00 1,000.00 166.67 333.33 1,333.33 333.33 0.00 0.00 68,379.65 '" 109,092.92 30,546.02 2,500.00 0.00 0.00 0.00 0.00 0.00 2.500.00 0.00 8,000.00 0.00 500.00 6,200.00 300.00 0.00 0.00 4,500.00 1.500.00 3.000.00 500.00 1,000.00 4,000.00 1,000.00 0.00 0.00 175,13B.94 6.65 GENERAL & ADMINJSTRATIVE SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED ADMINISTRATION AUDIT FEES LEGAL & PROFESSIONAL FUNERAL AND BURIAL SUPPLIES EQUIP. & FURN. - NEW EQUIP. & FURN. - REPLACE. EQUIP. & FURN. - LEASE EQUIP. & FURN. - MAl NT. MEDICAL DIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCIATION MEMBERSHIPS EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIDENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENDITURE RECOVERIES SUBTOTAL GENERAL & ADMIN PER DIEM OS/27/1998 BCOM98EM.XLS F067 F068 F069 F070 F071 Fon F073 F074 F075 F076 F07? F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 F089 F090 F091 F092 F093 ELGIN MANOR BUDGET COMPARISON 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) DESCRIPTION 30wApr..g8 34.53% 0.00% 31.10% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 34.26% 30.85% 4 29.50% 24.05'% 28.38% 30.85% 29.82% 123.031.84 41.010.61 42,480.62 (1,470.01) 0.00 0.00 0.00 10.500.00 3,500.00 3.265.40 234.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 133,531.84 44,510.61 46,746.02 (1,235.411 4.30 4.69 1,464,955.26 488.318.42 451,968.29 36,350.13 47.22 46.36 1,905,940.77 635,313.59 562,319.88 72,993.71 117,682.33 39,227.44 28,304.30 10,923.14 169,000.00 56,333.33 47,956.78 8,376.55 1,464,955.26 488,318.42 451,968.29 36,350.13 3,657,578.36 1,21!J 192.79 1,090,549.25 128,643.54 " 43 FACILITY COsTs UTILITIES INsURANCE COMMUNICATIONS MUNICIPAL BUSINESS TAX MUNICIPAL BUSINESS TAX CAPITAL TAX RENT MORTGAGE INTEREST OTHER INTEREsT OTHER: OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL FACILITY COSTS PER DIEM TOTAL OTHER ACCOMMODATION PER DIEM F094 F095 F096 F097 F098 F099 F100 F101 F103 F104 F105 F106 F107 F108 SUMMARY NURSING & PERSONAL CARE PROGRAM & SUPPORT RAW FOOD COSTS OTHER ACCOMMODATION TOTAL OS/27/1998 BCOM98EM.XLS TERRACE LODGE VARIANCE ANALYSIS Apr -98 Budqet Actual Variance Fav/IUnfav) 526,738.50 524,796.42 (1,942.08) 466,769.33 454,908.96 (11,860.37) 0.00 0.00 0.00 993,507.83 979,705.38 (13,802.46) 0.00 6,749.41 (6,749.41) 1.053,118.20 891,714.40 161,403.80 140,851.93 m 44 ITEM REVENUE Provincial Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURE Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) OS/27/1998 VARIANCE.XLS Terrace Lodge TERRACE LODGE BUDGET COMPARISON 3,021 5,665 8,664 11.604 11,604 11,604 11,604 11,604 11,604 11,604 11,604 11,604 RESIDENT TOTALS DAYS 3,021 2,644 2,999 2,940 o o o o o o o o MONTH Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 Aug-98 Sep-98 00t-98 Nov-98 Deo-98 30-Apr-98 SUBSIDY LEVEL OF CARE DAYS £'ER DIEM 960,240.00 Blended 80.02 12,000 403,916.26 16,419.00 6,221.59 3,998.07 1.0 0.5 0.5 0.7 403,916.26 32,838.00 12,443.17 5.711.53 RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 430,554.92 529,685.08 0.00 454,908.96 (2.758.00) 2,250.00 (7,872.00) 733.33 976,947.38 430,554.92 454,908.96 TOTAL REVENUES MINISTRY OF HEALTH SUBSIDY MOH SUBSIDY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB LESS BASE CONSTRAINT PAY EQUITY TOTAL REVENUES 888,956.40 6,749.41 81,241.57 EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) (59,610.37) 140,851.93 45 M 30-Apr-98 BUDGET TO VARIANCE fav(unfav) OS/27/1998 BCOM98TL.XLS TERRACE LODGE IlUDGET.QQMeARISON OF BUDGET TO DATE % VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1898 BUDGET TO DATE 1998 BUDGET DESCRIPTION 30-Apr-98 25.58% 24.43% 24.97% 23.32% 0.00% 0.00% 0.00% 0.00% 7.53% 0.00% 0.00% 4.99% 0.00% 0.00% 0.00% 11.78% 23.81% 29.60% 43.53% 29.36% 81,123.04 27,041.01 20,752.11 6,268.90 26,959.04 8.986.35 6.586.27 2,400.08 8.360.00 2.786.67 2,087.18 699.49 5.700.00 1.900.00 1,329.13 S70.87 0.00 0.00 6,000.00 2,000.00 2,000.00 0.00 0.00 4,200.00 1,400.00 1,400.00 5.000.00 1.666.67 376.72 1,289.95 100.00 33.33 33.33 500.00 166.67 166.67 100,00 33.33 4.99 28.34 800.00 266.67 266.67 0.00 0.00 0.00 0.00 [16.000.00) (5.333.33) (1,884.11' [3,449.22' 122,842.08 40,947.36 29,252.29 11,695.07 3.37 2.52 176.500.00 58,833.33 52,236.44 6,S96.89 (3,000.00) (1.000.00) (1.305.77) 305.77 173,500.00 57,833.33 50,930.67 6,902.66 4.75 4.39 PROGRAM & SUPPORT SERVIQ~Sc SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENT, EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE PROGRAM RAW FOOD COSTS EDUCATION & TRAINING ATTEND. COST - MTGS" CONV. OTHER: MISCELLANEOUS OTHER: SUBSCRIPTIONS FOR RES OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM RAW FOOD S RAW FOOD EXPENDITURE RECOVERIES TOTAL RAW FOOD PER DIEM SERVICES D001 D002 D003 D004 D005 D006 D007 D006 0009 D010 D011 D012 D013 D014 D015 D016 D017 E001 E002 E003 29.79% 30.98% 0.00% 0.00% 30.07% 36.574.98 7,429.72 0.00 0.00 44,004.70 29.21% 28.28% 0.00% 28.54% 0.00% 0.00% 0.00% 47.03% 0.00% 0.00% 113.35% 0.00% 44.55% 0.00% 0.00% 0.00% 26.51% 29.73% 2,598.17 897.87 0.00 575.80 0.00 4,250.00 0.00 (102.69: 250.00 333.33 (400.07) 166.67 (22.43) 0.00 0.00 0.00 8,546.64 52,551.35 307.918.31 97.985.28 405,903.59 18,418.71 5.028.89 3,424.20 352.69 566.74 89.10 27,880.33 433,783.92 37.38 344,493.29 105,415.00 0.00 0.00 449,908.29 46 21.016.88 5,926.76 0.00 4,000.00 0.00 4.250.00 0.00 250.00 250.00 333.33 166.67 166.67 66.67 0.00 0.00 0.00 36,426.97 486,335.21 ~ .033,479.88 316.245.00 1,349,724.88 63.050.64 17,780.28 12,000.00 12,750.00 750.00 750.00 1,000.00 SOO.OO 500.00 200.00 109,280.92 1,459,005.80 39.97 NURSING & PERSONAL CARE DIRECT CARE SALARIES BENEFITS PURCHASED SERVICES EXPENDITURE RECOVERIES SUBTOTAL DIRECT CARE ADMINISTRATION SALARIES BENEFITS PURCHASED SERVICES MEDICAL & NURSING SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL& TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL ADMINISTRATION TOTAL NURSING & PERSONAL PER DIEM C001 C002 C003 C004 C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 OS/27/1998 BCOM98TL.XLS TERRACE LODGE BUDGET COMPARI$.QN OF BUDGET TO DATE % VARIANCE fay (unfav) 1998 ACTUAL TO DATE 1998 BUDGET TO DATE 1998 BUDGET DESCRIPTION 30øAprø98 26.36% 27.04% 14.82% 24.91% 0,00% 1.11% 0.00% 0.00% 0.00% 0.00% 11.08% 0,00% 0:00% 0.00% 0.00% 25.59% 11,619,63 3,264,25 102.97 1.124.44 0.00 2,416,75 0,00 33.33 16.67 0.00 22.2S 0,00 18,600.30 0.00 0.00 0.00 43,940.83 14,015.05 82.40 3,326.57 11.08 83.25 55,560.46 17.279.30 185.37 4,451.01 0.00 2,500.00 0.00 33.33 16.67 0.00 0.00 0.00 80,059.48 33.33 0.00 0.00 156,681.37 51.837.91 556.11 13.353.04 100,00 50.00 00.00 7,500.00 HOUSEKEEPING SERVICES SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT'LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL HOUSEKEEPING PER DIEM F001 F002 F003 F004 F005 FaDS F007 F008 F009 F010 F011 F012 F013 F014 F015 61,459.18 5~30 240,178.43 6.58 27.57% 26.85% 36.01% 14.49% 0.00% 43.87% 47.57% 17.84% 0.00% 0.00% 0.00% 2.50% 0.00% 0.00% 0.00% 1.42% 4,522.27 1,592.39 (349.34) 6;690.02' 0.00 (803,95) (99.67) ,960.58 0.00 16.67 33.33 30.83 0,00 0.00 0,00 ,276,68) 21,633.74 6,594.44 4,595.73 5.143.31 2.50 3.346.7S 333,00 2,258,30 26.156.01 8.186.83 4,346.39 11,833.33 0.00 2,542.80 233.33 4,218.88 0.00 16.67 133,33 33.33 0,00 0,00 0.00 (1,333.33) 78.468.03 24,560.49 13.039.17 35.500.00 50.00 400.00 100.00 7,628.39 700.00 2,656.63 25.99% (1 (56,65) (4,000,00) BUILDING & PROPERTY OPERATIONs ILMA1NTENANCE SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE CAPITAL EXPENDITURES EDUCATION & TRAINING ATTEND. COST - MTGS" CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL BUILDING & PROPERTY OPERATIONS & MAINTENANCE PER DIEM F017 F018 F019 F020 F021 F022 F023 F024 F025 F026 F027 F028 F029 F030 F031 F032 F033 12,416.45 43,951.12 3.79 55,367.57 169,102.71 4.63 2 29.09% 31.44% 4.25% 45.57% 0.00% 15.04% 0.00% 41.64% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 28.89% 14,365.06 2,018.04 4.553.92 (979.00) 0.00 ,316,97 0,00 (166.18) 33.33 0.00 33.33 0.00 0.00 0.00 SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS" CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL DIETARY SERVICES PER DIEM 98,526.61 33,542.84 679.41 3,545.67 12.891.57 35,560.85 5.333.33 2.656.67 0,00 338,675,00 105.682.53 16,000.00 8,000.00 DI~IARY SERVICES SERVICES 0.00 21,275.47 .083.03 138!~10.41 11.92 41 832.85 2,400.00 0.00 666.67 33.33 0.00 33.33 0,00 0.00 0.00 ~ 0.00 159,585.88 7,200.00 2,000.00 100.00 478,757.63 13.12 00,00 OS/27/1998 BCOM98TL.XLS F034 F035 F036 F037 F038 F039 F040 F041 F042 F043 F044 F045 F046 F047 F048 F049 TERRACE LOCGI BUDGET COMPARISON 30-Apr-98 DESCRIPTION 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) - LAU!'!DRY AND LINEN SERVicES 30.72% 36.93% 23.87% 20.27% 26.42% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 26.97% 0.00% 0.00% 0.00% 24.00% 27~44% 2,070.42 (706.20) 7.003.S6 3,13S.66 173.61 0.00 300.00 0,00 (28.45) 16.67 0.00 31.81 0.00 0.00 0.00 466.67' 11,630.30 24,318.58 7.250.67 17.663.11 4.864.44 663.76 34.86 1,200.00' 53,723.87 4.63 28.45 26.389.00 6,544.47 24,566.67 8,000.00 837.37 0.00 300.00 0.00 0.00 16.67 0.00 66.67 0.00 0.00 0.00 1,666.6" 66,264.17 79,167.00 19,633.42 74.000.00 24.000.00 2,512.10 900.00 50.00 500.00 (S,OOO.OO 195,762.62 5.36 SALARIES BENEFITS PURCHASED SERViCES INCONTINENCE SUPPLIES LAUNDRY SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. cOST - MTGS" CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL LAUNDRY SERVICES PER DIEM F050 F051 F052 F053 F054 FOSS F056 F057 F058 F059 F060 F061 F062 F063 F064 F06S F066 3 26.07% 28.18% 3.07% 0.00% 0.00% 0.00% 0.00% 0.00% 70.11% 0.00% 21.38% 0.00% 54.83% 33.33% 0.00% 0.00% 0.00% 5.50% 7.38% 0.00% 0.00% -406.22% 44.14% 41.24% 0.00% 0.00% 23.06% 7,701.93 1.539.11 453.93 0.00 0.00 0.00 0.00 0.00 (919.39) 0.00 597.79 0.00 (107.50) 0.00 83.33 0.00 0.00 650.99 389.30 833.33 3,364.00 16,748.88 166.67 2.197.77 (194.46: (7.91: 0.00 27,627.18 8.423.70 46.07 1,752.72 1,068.88 274.17 2,264.00 565.68 110.70 (2,031.10) 794.45 41.24 (3,364.00' 37,673.70 3.24 48 35.329.11 9,962.81 500.00 0.00 0.00 0.00 0.00 0.00 833.33 0.00 ,666.67 0.00 166.67 2,264.00 83.33 0.00 0.00 ,216.67 500.00 833.33 166.67 166.67 0.00 0.00 54,322.58 ~ 600.00 33.33 105.987.32 29,888.42 1.500.00 2.500.00 5,000.00 500.00 6.792.00 250.00 3,650.00 1,500.00 2,500.00 SOO.OO SOO.OO 1,800.00 100.00 162,967.74 4.46 GENERAL & ADMINISTRATIVE SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED ADMINISTRATION AUDIT FEES LEGAL & PROFESSIONAL FUNERAL AND BURIAL SUPPLIES EQUIP. & FURN. - NEW EQUIP. & FURN. ~ REPLACE. EQUIP. & FURN. - LEASE EQUIP. & FURN. - MAINT. MEDICAL DIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCiATION MEMBERSHIPS EDUcATION & TRAINING ATTEND. COST - MTGS.. CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIDENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENDITURE RECOVERIES SUBTOTAL GENERAL & ADMIN PER DIEM OS/27/1998 BCOM98TL.xLS F067 F068 F069 F070 F071 F072 F073 F074 F075 F076 F077 F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 F089 F090 F091 F092 F093 4 RRACE LODGE BUDGET COMPARISON 30-Apr-98 DESCRIPTION 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) - FACILITY COSTS F094 UTILITIES 141,237.69 47,079.23 34.966.53 12.112.70 24.76% F095 INSURANCE 0.00 0.00 0.00% F096 COMMUNICATIONS 16.000.00 5,333.33 S.004.71 328.62 31.28% F097 MUNICIPAL BUSINESS TAX 0.00 0.00 0.00% F098 MUNICIPAL BUSINESS TAX 0.00 0.00 0.00% F099 CAPITAL TAX 0.00 0.00 0,00% F100 RENT 0.00 0.00 0.00% F101 MORTGAGE INTEREST 0.00 0,00 0,00% F103 OTHER INTEREST 0.00 0.00 0.00% F104 OTHER: 0.00 0.00 0,00% F105 OTHER: 0.00 0.00 0.00% F106 OTHER: 0,00 0,00 0,00% F107 OTHER: 0.00 0.00 0.00% F108 EXPENDITURE RECOVERIES 0.00 0.00 0.00% SUBTOTAL FACILITY COSTS 157,237.69 52,412.56 39,971.24 12,441.32 25.42% PER DIEM 4.31 3.44 TOTAL OTHER ACCOMMODATION 1,404,006.72 468,002.24 374,989.52 93,012.72 26.11% PER DIEM 35.49 32.32 SUMMARY NURSING & PERSONAL CARE 1,459,006.80 486,335.27 433,783.92 52,551.35 29.73% PROGRAM & SUPPORT 122,842.08 40,947.36 29,252.29 11.695.07 23.81% RAW FOOD COSTS 173,600.00 57,833.33 50,930.57 6,902.66 29.36% OTHER ACCOMMODATION 1,404,006.72 458,002.24 374,989.52 93,012.72 26.71% TOTAL 3!159t354.60 1,053,118.20 888,855.40 1641161.80 28.14% OS/27/1898 ~ 49 BCOM98TL.XLS BOBIER VILLA VARIANCE ANALYSIS Apr-98 Budaet Actual Variance Fav/(Unfav) 379,573.28 382,593.04 3,019.75 247,996.67 237,430.26 (10,566.41 ) 0.00 0.00 0.00 627,569.95 620,023.30 (7,546.66) 0.00 4,882.28 (4,882.28) 802,498.18 705,965.47 96,532.71 84,103.77 - . 50 ITEM REVENUE Provincial Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURES Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) OS/27/1998 VARIANCE.xLS Bobier Villa BOBIER VILLA BUDGET COMPARISON 1.711 3.304 5.027 6.735 6.735 6.735 6.735 5.735 5.735 6.736 6.736 6.735 RESIDENT TOTALS DAYS 1.711 1.593 1.723 1.709 o o o o o o o o MONTH Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 AU9-98 Sep-98 Oe\-98 Nav-98 Dee-98 30-Apr-98 SUBSIDY LEVEL OF CARE DAYS PER DIEM 608.691.60 Blended 88.99 6.840 224.942.47 4.214.25 2.029.65 0.00 1.0 0.5 0.5 0.7 224.942.47 8,428.50 4.059.29 0.00 RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 186.37 377.505.24 0.00 237,430.26 (566.00) 1.504.80 (2.155.67) 5.738.67 619,457.30 231 186.37 231 237,430.26 TOTAL REVENUES MINISTRY OF HEALTH SUBSIDY MOH SUBSIDY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB BA$E CONSTRAINT PAY EQUITY TOTAL REVENUES 705.399.47 4.882.28 (90,824.46) EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) {174,928.23) 84,103.77 51 '" 30-Apr-98 BUDGET TO VARIANCE fav(unfav) OS/27/1998 BCOM98BOXLS ,I BOBIER VILLA BUDGST_ CQMPABISON 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) DESCRIPTION 30·Apr-98 11.44% 13.33% 6.68% 0.89% 0.00% 0.00% 0.00% 0.00% 2.14% 0,00% 0.00% 0.00% 0.00% 0.00% 0.00% -22.07% 12.19% 32.15% 13.08% 32.49% 28.87% 29.28% 0.00% 0,00% 28:95% 29.49% 26.90% 0.00% 25.03% 0.00% 0,00% 0.00% 27.81% 0.00% 0,00% 70.76% 0.00% 47.61% 0,00% 0.00% 0.00% 27.50% 28.86% 43.706.53 14.568.84 4,999.79 9,569.05 14.073.50 4.691.17 1,876.31 2,814.86 11.000.00 3.666.67 735.00 2.931.67 4,000.00 1.333.33 35.47 1.297.8S 0.00 0.00 100.00 33.33 33.33 0.00 0.00 1.250.00 416.67 416.67 3,000.00 1,000.00 64.26 935.74 50.00 16.67 16.67 0,00 0,00 100.00 33.33 33.33 0.00 0.00 0.00 0.00 0.00 0.00 (5.000.00' (1.666.67 1,103.43 2.770.10' 72.280.03 24,093.34 8,814.26 15,279.08 3.47 1.31 114,427.50 38,142.50 36,784.80 1.357.70 (2,000.00' (666.67' (261.69) (404.98' 112,427.50 37,475.83 36,523.11 962.72 5.40 5.42 992,017.40 330,672.47 286,346.92 44.325.S5 266,180.07 88,726.69 77,938.08 10,788.61 0,00 0.00 0,00 0.00 1,258,197.41 419,399.16 364,285.00 55,114.16 S6,532.84 18,844.28 16.669.54 2,174.74 15,037.74 5,012.58 4.045.29 967.29 0.00 0.00 11,500.00 3.833.33 2,878.15 955.18 0.00 0.00 3,000.00 1,000.00 1,000.00 0.00 0,00 1,000.00 333.33 278.10 55.23 100.00 33.33 33.33 0.00 0.00 300.00 100.00 212.27 (112.27) 300.00 100.00 100.00 250.00 83.33 119.03 (3S.70) 0,00 0.00 0.00 0.00 0.00 0.00 88,020.58 29,340.19 24,202.38 6,137.81 1,346,218.06 448,739.,!? 388,481.38 60.251.97 64.71 67.67 rn 52 SALARI ES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE PROGRAM RAW FOOD COSTS EDUCATION & TRAINING ATTEND. COST" MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM D001 D002 D003 D004 D005 D006 D007 D008 D009 D010 D011 D012 D013 D014 D015 D016 D017 RAW FOOQ RAW FOOD EXPENDITURE RECOVERIES TOTAL RAW FOOD PER DIEM E001 E002 E003 NURSING & PERSONAL CARE DIRECT CARE SALARIES BENEFITS PURCHASED SERVICES EXPENDITURE RECOVERIES SUBTOTAL DIRECT CARE ADMINISTRATION SALARIES BENEFITS PURCHASED SERVICES MEDICAL & NURSING SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTEND. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL & TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL ADMINISTRATION TOTAL NURSING & PERSONAL PER DIEM OS/27/1998 BCOM98BO.XLS C001 C002 C003 C004 C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 BOBIER VILLA ª-UDGET.COMPARISON }III OF BUDGET TO DATE VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUDGET TO DATE 1998 BUDGET DESCRIPTION 30.Apr~98 30.11% 30.06% 13.24% 37,22% 0.00% 0.51% 0.00% 0.00% 0.00% 0.00% 971.02% 0.00% 0.00% 0.00% 0.00% 30.15% 29.23% 28.53% 23.44% 189.14% 0.00% 29.09% 0.00% 355.33% 0.00% 0.00% 0.00% 155.40% 0.00% 0.00% 0.00% 0.00% 33.99% 36.23% 10.50% 31.79% 0.00% 153,24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 34.09% 38.02% 2 136.542.7Q 45.514.23 41,109.58 4,404.65 36,183.82 12.061.27 10,877.86 1,183.41 1,400.00 466.67 185.40 281.27 11,735.00 3,911.67 4.368.04 (456.37) 0.00 0.00 3,QOO.00 1.000.00 15.26 984.74 0.00 0.00 250.00 83.33 83.33 50.00 16.67 16.67 0.00 0.00 50.00 16.67 485.51 (468.84) 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 189,211.52 63,070.61 57,041.66 6,028.86 8.09 8.47 4S.453.42 15.151.14 13,284.39 1.866.75 11,408.81 3.802.84 3.255.13 547.81 13,027.96 4,342.65 3,053.93 1.288.72 4,000.00 1 ,333~33 7.565.65 (6,232.32) 0.00 0.00 2,000.00 666.67 581.70 84.97 0.00 0.00 500.00 166.67 1.776.67 (1,610.00) 0.00 0.00 50.00 16.67 16.67 1.500.00 500.00 500.00 100.00 33.33 1S5.40 (122.07) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 78,040.19 26,013.40 29,672.87 (3,659.47) 3.76 4.41 185.512.00 61,837.33 63,063.87 (1,226.64) 51.843.36 17,314.45 18,817.44 (1.502.88) 6,000.00 2,000.00 630.00 1.370.00 8,000.00 2.666.67 2,543.10 123.57 0.00 0.00 500.00 166.67 766.18 (589.51) 500.00 166.67 166.67 0.00 0.00 100.00 33.33 33.33 0.00 0.00 200.00 66.67 66.67 0.00 0.00 0.00 0.00 0.00 0.00 (1.000.00) (333.33) (333.33) 251,765.36 8~18.45 85,820.69 (1,902.24) 12.10 12.74 ,<'>I 53 HQUSEKEEPINß SJ;RVICES SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - lEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCEllANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL HOUSEKEEPING PER DIEM G & PROPERTY IONS & MAINTENANQ!; SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - lEASING EQUIPMENT - MAINTENANCE CAPITAL EXPENDITURES EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: COOL FOG HUMIDIFICATION OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL BUILDING & PROPERTY OPERATIONS & MAINTENANCE PER DIEM SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - lEASING EQUIPMENT - MAINTENANCE EDUCATIQN & TRAINING ATTEND. COST - MTGS.. CONV. OTHER: MISCEllANEOUS OTHER: TRAVEL & TRANSPORTATION OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL DIETARY SERVICES PER DIEM SERVICES DIETARY SER\lICES BUilD OPER F001 F002 F003 FQ04 FQ05 F006 FOQ7 F008 F009 F010 F011 F012 F013 F014 F01S F017 F018 F019 F020 F021 F022 F023 F024 F025 F025 F027 F028 F029 F030 F031 F032 F033 F034 F035 F035 F037 F038 F039 F040 F041 F042 F043 F044 F045 F046 F047 F048 F049 OS/27/1998 BCOM98BO.XLS BOBIER VILLA BUDGET CDMPARISON 30-Apr-98 DESCRIPTION 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) - LAUNDRY AND LlNEH SERVICES 3 30.17% 29.35% 18.42% 26.24% 74.79% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 48.85% 0.00% 0,00% 0.00% 5.28% 26.46'% 31.13% 32.46% 42.68% 0.00% 0.00% 0.00% 0.00% 0.00% 41.04% 0.00% 12.61% 0,00% 0,00% 33.30% 0.00% 0.00% 0.00% 21.19% 14.79% 0.00% 0.00% 31.14% 18.09% 4.86% 0.00% 0.00% 29.09% 63,973.06 21,324.35 9.297.61 2.026.74 17,272.73 S.757.58 5.069.48 688.10 52.750.00 17,583.33 9.718.59 7,864.74 25,000.00 8.333.33 6.560.12 1,773.21 400.00 133.33 699.14 (565.81; 0.00 0.00 800.00 266.67 266.67 0.00 0.00 100.00 33.33 33.33 50.00 16.67 16.67 0.00 0.00 100.00 33.33 48.85 (15.52) 0.00 0.00 0.00 0.00 0.00 0.00 (5,000.00) (1,666.67 (264.00' '1.402.67) 155,445.79 51,815.26 41,129.79 10,685.47 7.47 6.11 57,531.20 22,543.73 21.05S.89 1,487.84 17,989.90 5,995.53 5.839.50 157.03 1.000.00 333.33 425.83 (93.S0) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,000,00 555.57 820.71 (154.04) 0.00 0.00 6,000.00 2.000.00 755.55 1,243.44 0.00 0.00 300.00 100.00 100.00 3.87S.00 1,291.57 1,290.48 1.19 250.00 83.33 83.33 0.00 0.00 0.00 0.00 2,570.00 890.00 565.68 324.32 300.00 100.00 44.35 S5.54 1,000.00 333.33 333.33 100.00 33.33 33.33 1.000.00 333.33 311.40 21.93 2,000.00 555.57 361.82 304.85 100.00 33,33 4.86 28.47 0.00 0.00 0.00 (574.70) 574.70 106,216.10 35,40~37 30,903.49 4,501.88 5.11 4.59 " 54 SALARIES BENEFITS PURCHASED SERVICES INCONTINENCE SUPPLIES LAUNDRY SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: VALET SERVICES OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL LAUNDRY SERVICES PER DIEM SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED ADMINISTRATION AUDIT FEES LEGAL & PROFESSIONAL FUNERAL AND BURIAL SUPPLIES EQUIP. & FURN. - NEW EQUIP. & FURN.-REPLACE. EQUIP. & FURN. - LEASE EQUIP. & FURN. - MAl NT. MEDICAL DIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCIATION MEMBERSHIPS EDUCATION & TRAINING ATTEND. COST - MTGS" CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIDENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENDITURE RECOVERIES SUBTOTAL GENERAL & ADMIN PER DIEM OS/27/1998 BCOM98BO.XLS GENERAL & ADM)NISTRATIVE F050 F051 F052 F053 F054 F055 F055 F057 F058 F059 F060 F051 F052 F053 F054 F065 F066 F067 F068 F069 F070 F071 Fon F073 F074 F075 F076 F077 F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 F089 F090 F091 F092 F093 4 BOBIER VILLA BUDGET COMPARISON 30-Apr-98 DESCRIPTION 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO DATE TO DATE TO DATE (unfav) - FACILITY COSTS 1094 UTILITIES 87,300.00 29.100.00 24,674.07 4,425.93 28.26% F095 INSURANCE 0.00 0.00 0.00% F096 COMMUNICATIONS 8,600.00 2,866.67 2,332.16 534.51 27.12% F097 MUNICIPAL BUSINESS TAX 0.00 0.00 0.00% F098 MUNICIPAL BUSINESS TAX 0.00 0.00 0.00% F099 CAPITAL TAX 0.00 0.00 0.00% F100 RENT 0.00 0.00 0.00% F101 MORTGAGE INTEREST 0.00 0.00 0.00% F103 OTHER INTEREST 0.00 0.00 0.00% F104 OTHER: 0.00 0.00 0.00% F105 OTHER: 0.00 0.00 0,00% F106 OTHER: 0.00 0.00 0.00% F107 OTHER: 0.00 0.00 0,00% F108 EXPENDITURE RECOVERIES 0.00 0.00 0.00% SUBTOTAL FACILITY COSTS 96,900.00 31,966.67 27,006.23 4,960.44 28.16% PER DIEM 4.61 4.01 TOTAL OTHER ACCOMMODATION 876,568.96 292,189,65 271,574.72 20,614.93 30.98% PER DIEM 42.13 40,32 SUMMARY NURSING & PERSONAL CARE 1,346,218.05 448,739.35 388,487.38 60,251.97 28.86% PROGRAM & SUPPORT 72,280.03 24,093.34 8,814.26 15,279.08 12.19% RAW FOOD COSTS 112,427.50 37,475.83 36,523.11 952.72 32.49% OTHER ACCOMMODATION 876,568.96 292,189.65 271,674.72 20,614.93 30.90% TOTAL 2,407,494.54 802,49!!; 1 8 705,399.47 97,098.71 29.30% OS/27/1998 . 55 BCOM98BO.xLS COUNTY OF ELGIN AGRICULTURE BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 8.02% 0.00% 6,201 33 965 o 1 8,166 33 24,500 100 Contract Enforcement Vehicle Maintenance 7.99% 6,234 56 1,965 " 8,199 24,600 TOTAL 06/04/1998 AGRICUL T.XLS ELGIN COUNTY PIONEER MUSEUM BUDGET COMPARISON %of BudQet YTD Variance Actual Fav/(Unfav YTD Budqet 1998 Budqet 30,1998 Apri 30.00% 0.00% 0.00% 100.00% 37.00% (133) (833) (333) 1,667 367 1,200 o o 2,500 3,700 1 ,333 833 333 833 3,333 4,000 2,500 1,000 2,500 10,000 REVENUES Province of Ontario SEEP/SCPP Grant Foundations City of SI. Thomas TOTAL GRANTS 36.83% 130.00% 38.66% 88 48 136 921 65 986 833 17 850 2,500 50 2,550 Projects Rental Income TOTAL PROJECTS 94.65% 24.76% 67.75% 34.16% 36.72% 153 (214) 86 237 619 169 83 833 83 250 2,500 250 Membership Admissions Donations TOTAL OTHER REVENUE TOTAL REVENUE ncome 25 528 1,025 5,711 1,000 5,183 3,000 15,550 26.51% 29.01% 0.00% 25.54% 11.41% 62.77% 20.16% 27.85% 75.87% 51.92% 47.23% 24.06% 32.27% 37.93% 31.05% 33.91 % 27.60% 2,729 311 833 3,873 548 (589) 158 329 (128) (149) (69) 46 147 (115) 80 (35) 3,985 10,603 2,089 o 12,692 285 1,255 242 1,671 228 415 236 120 4,453 948 1,087 2,035 19,180 13,332 2,400 833 16,565 833 667 400 2,000 100 4,600 833 1;167 2,000 23,164 267 167 167 40,000 7,200 2,500 49,700 2,500 2,000 1,200 6,000 300 800 500 500 13,800 2,500 3,500 6,000 69,500 EXPENDITURES Saiaries Benefits & Allowances Casual Wages & Benefits TOTAL SALARIES & BENEFITS Curator/Conservation/Exh ibits Advertising Events Utilities Miscellaneous Professional Development Membership Dues Staff Travel TOTAL OTHER EXPENSES Office Supplies Maintenance TOTAL OFFICE EXPENSES TOTAL EXPENSES 24.97% 4,513 13,469 57 17,982 53,950 COUNTY GRANT 06/04/1998 MUSEUM.xLS ELGIN COUNTY LIBRARY 1998 BUDGET COMPARISON April 30, 1998 % OF BUDGET VARIANCE FAVlUNFAVI YTD ACTUAL YTD BUDGET 1998 BUDGET 30.19% 38.98% 33.79% 12,152.89 (25,885.63) (833.83) 0.00 (14,566.571 116,788.76 178,691.69 62,048.83 0.00 357,529.28 128,941.65 152,806.06 61,215.00 0.00 342,962.71 386,824.95 458,418.19 183,645.00 0.00 1,028,888.14 Personnel Costs Salaries - Main Salaries - Branches Benefits Salaries/Benefits Casual 34.75% 45.54% 32.66% 84.48% 35.89% 0.00% 45.32% (21,975.47) 167.57 (4,168.08) (56.22) 166.67 (25,865.531 81,975.47 8,165.76 6,884.75 789.55 0.00 97,815.53 60,000.00 8,333.33 2,716.67 733.33 166.67 71,950.00 180,000.00 25,000.00 8,150.00 2,200.00 500.00 215,850.00 Collection Expenses Collection Purchases Collection Processing Periodicals & Subscriptions Shipping Bookbinding 7.00% 17.07% 89.84% 5.00% 15.28% 31.89% 33.05% 263.33 975.57 (4,520.90) 1,700.00 1,407.87 317.30 143.17 70.00 1,024.43 7,187.57 300.00 1,192.13 7,016.03 16,790.16 333.33 2,000.00 2,666.67 2,000.00 2,600.00 7,333.33 16,933.33 1,000.00 6,000.00 8,000.00 6,000.00 7,800.00 22,000.00 50,800.00 Overhead Expenses: Miscellaneous Repairs & Maint Furniture & Fixtures Eqt. Repairs, Maint, Contracts Association Fees/Memberships Book Van - Maintenance Telephone - Branches/Main 105.10% 19.10% 10.87% 0.00% 25.00% 25.00% 25.00% 25.00% 25.00% 19.56% 25.00% 28.00% 0.00% 22.69% 11,483.20) 2,498.69 1,864.85 3,216.67 2,916.67 473.08 1,125.00 431.67 620.67 531.42 518.00 405.15 16,666.67 19,785.33 16,816.53 3,351.31 901.82 0.00 8,750.00 1,419.25 3,375.00 1,295.00 1,862.00 754.25 1,554.00 2,128.18 0.00 42,207.34 5,333.33 5,850.00 2,766.67 3,216.67 11,666.67 1,892.33 4,500.00 1,726.67 2,482.67 1,285.67 2,072.00 2,533.33 16,666.67 61,992.67 16,000.QO 17,550.00 8,300.00 9,650.00 35,000.00 5,677.00 13,500.00 5,180.00 7,448.00 3,857.00 6,216.00 7,600.00 50,000.00 185,978.00 Leases: Photocopier ($550.00 x 12) Aylmer Bayham Belmont Dutton/Dunwich Port Burwell Port Staniey Rodney Shedden Springfield Vienna West Lome St. Thomas Pubiic Library 58 06/04/1998 BCOM98L1,XLS ELGIN COUNTY LIBRARY 1998 BUDGET COMPARISON April 30, 1998 % OF BUDGET VARIANCE FAVlUNFAV) YTD ACTUAL YTD BUDGET 1998 BUDGET 35.28% 26.07% 50.00% 0.00% 14.80% 0.00% 2.00% 32.12% 45.64% 35.15% (175.05) 145.20 (500.00) 33.33 92.67 83.33 470.05 72.91 (738.57) {516.131 3,175.05 521.47 1,500.00 0.00 74.00 0.00 29.95 1,927.09 2,738.57 9,966.13 3,000.00 666.67 1,000.00 33.33 166.67 83.33 500.00 2,000.00 2,000.00 9,450.00 9,000.00 2,000.00 3,000.00 100.00 500.00 250.00 1,500.00 6,000.00 6,000.00 28,350.00 Library Services: Supplies Photocopies (O.E. Programs Petty Cash - Branches Advertising Miscellaneous Expenses Meals Mileage Staff DevelopmentlTraining 55.18% 90.87% 57.85% 13,547.50) (2,876.78) {16,424.291 34,214.17 4,543.45 38,757.62 20,666.67 1,666.67 22,333.33 62,000.00 5,000.00 67,000.00 Automation: Computer Hardware Computer Software 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Budget Book Van - Reserve 35.71% 24.19% 86.23% 47.69% {37,444.01 (9,361.33) 33,019.02 23,657.68 {$13,786.331 563,066.06 24,756.00 53,825.59 78,581.59 525,622.05 34,117.33 20,806.57 54,923.91 $470,698.14 1,576,866.14 102,352.00 62,419.72 164,771.72 $1,412,094.42 TOTAL EXPENDITURES Revenue Provincial Grant Other Revenue TOTAL REVENUE 34.31% $484,484.47 59 COUNTY CONTRIBUTION 06/04/1998 BCOM98L1.XLS COUNTY OF ELGIN LAND DIVISION BUDGET COMPARISON 30-Apr-98 ACCOUNT TOTAL Y.T.D. Y.T.D VARIANCE %OF DESCRIPTION BUDGET BUDGET ACTUAL o unfav. BUDGET Sec. Treas. - Salaries 40,010 13,335 14,644 (1,308) 36.60% Committee - Salaries 10,000 3,333 2,882 451 28.82% Other Membership Fee 150 50 0 50 0.00% Travel & Mileage 1 ,400 467 418 49 29.85% Professional Development 3,000 1,000 0 1,000 0.00% Miscellaneous 500 167 157 9 31.46% Subscriptions 440 147 (18) 165 -4.10% Office Supplies 1,500 500 185 315 12.32% Fees (57,000) (18,998) (17,850) (1,148) 31.32% TOTAL 0 0 418 (418) 06/04/1998 LAND.xLS 60 COUNTY OF ELGIN EMERGENCY MEASURES BUDGET COMPARISON 30-Apr -98 ACCOUNT 1997 Y.T.D Y.T.D. VARIANCE %OF DESCRIPTION BUDGET BUDGET ACTUAL o unfav. BUDGET - Salaries & Benefits 35,500 11,832 9,854 1,978 27.76% Promotion 2,000 667 - 667 0.00% Bell Neutral Answer Service 14,840 4,946 4,946 0.00% Professional Development 750 250 348 (98) 46.34% Travel 1,000 333 306 28 30.56% Miscellaneous - 28 (28) 0.00% Revenue 14,840) (4,946) - (4,946) 0.00% - 1.0,535 TOTAL 39,25.0 13,.082 2,547 26.84% ) 06/04/1998 EMERGENC.xLS 61 COUNTY OF ELGIN SOCIAL SERVICES BUDGET COMPARISON %OF BUDGET VARIANCE unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 30-Apr-98 ACCOUNT DESCRIPTION 30.21% 44.79% 23.58% 42.01% 112,267 (6,305) 1,949 (4,777) II 087,614 24,636 4,717 23,108 1 1.199,880 18,332 6,666 18,332 3,600,000 55,000 20,000 55,000 BENEFITS General Welfare Assist. Special Assistance Homemakers Day Nurseries 30.56% 27.80% 26.64% 34.90% 25.42% 20.83% 33.33% 94.60% 103,135 24,064 1,739 (63) 475 500 (1) (3,063) 1.140,074 833 11,666 4,730 120,922 6,927 1,396 1,525 1,243,209 144,986 8,666 1,333 2,000 1,333 11,666 1,667 3,730,000 435,000 26,000 4,000 6,000 4,000 35,000 5,000 Total Benefits ADMINISTRATION Wages & Benefits Travel & Mileage Professional Development Telephone Postage Rent Office Operations 28.74% 0.00% 0.00% 5.39% 0.00% 23,651 (12,753) (141) 12,960 60.700 147,999 12,753 141 2,498 (60,700) 171,650 o ° 15,458 o 515,000 46,380 Total Administration ONTARIO WORKS Salaries & Benefits Office Expenditures Other Expenditures Provincial Funding -97.69% 60,766 (45,307) 15,458 46,380 Total Ontario Works 28.96% 37.14% 30.23% 42.50% 24.16% 187,551 9,818 (91,323) 4,036 1,242,766 (95,643) (889,912) (18,701) (3,865) 1,430,317 (85,825) (981,235) (14,665) (5,333) 4,291,380 (257,500) (2,944,000) (44,000) (16,000) TOTAL EXPENDITURES REVENUE Admin Subsidy Benefits Subsidy Day Nursery Subsidy Homemakers Subsidy (1,467) 30.91% (78,937) 008,121) (1 087,058) (1 500) (3,261 Total Revenue 22.78% 0.00% 0.00% 108,614 668,200 21,998 234,645 o o 343,259 668,200 21,998 029,880 2,004,800 66,000 1 SUBTOTAL Family Benefits Download Child Care Download 7.57% 798,811 62 234,645 1,033,457 3,100,680 TOTAL 1998 COUNCIL CORRESPONDENCE - JUNE 23 Items for Consideration Pat Vanini, Director of Policy and Government Relations, Association of Municipalities of Ontario, Re: Election of Representatives to AMO's Board of Directors. (ATTACHED) 1 Mabel E. Dougherty, Chair, 1998 Organizing Committee, County and Regional Sections, Association of Municipalities of Ontario, requesting the County's participation at this year's Conference in the form of a sponsorship. (ATTACHED) 2. Inky Mark, M.P. (Dauphin-Swan River) Critic, Municipalities, House of Commons, concerning the draft release of the New Canada Act and asking for feedback from County Council. (ATTACHED) 3. Jean-Marc Lanoue, Director, Ontario au travail Prescott Russell Ontario Works requesting Council's support for the United Counties of Prescott and Russell's resolution concerning the funding of domiciliary hostels and related program costs. (ATTACHED) 4. Dianne C. Smith, Clerk-Treasurer, Township of West Garafraxa, requesting the Province to review the basis on which the assessed value of trailer parks and tourist camps is determined. (ATTACHED) 5 ~~ 63 ~ ,¡j:307) 073 o Page BB2 p, OliO County of Elgin 416971619 1 519 (,33 7(,(,1 FAX NO, ASSOCIATlOH OF?-> Association of Municipalities of Ontario EST JUN-04-98 THU 02:41 PM ANO L\rm10 14:49:4B B('1B4/98 June 4, 1998 To: Warden and Members of County Counci Re: Election of Representatives to AMO's Board of Directors Since some County Councils do not meet in July, the County Section Executive has asked that you be advised now of AMO's modified nomination and voting procedures that will occur at the 1998 Annual Meeting in August. This letter outlines the key changes to these procedures as approved at the February 6th Special Meeting of Members. These changes include: All elected officials from AMO member municipalities in good standing who attend the annual meeting are eligible to vote. Your municipality no longer needs to identify its voting delegates by resolution. Nominations for any position on the Board of Directors close as of July 31, 1998, There will be no nominations from the conference floor. The President and Secretary-Treasurer are elected by all voting delegates, for a two year term. Each section caucus (seven in total) Is to be elected for a one year term and only by that section's voting delegates. The elected official selects which section caucus he or she feels is representative of their interests and makes this choice on the AMO conference registration form, and will only have voting rights for that section caucus' representatives. For example, only those municipal elected officials who have identified themselves as County may vote for County Caucus members to the Board. This is the case for all section caucuses except for Rural. If an elected official identifies themselves on AMO's conference registration form as Rural, the vote for their caucus representatives will occur at the Rural Section Conference in February 1999, but will vote for AMO President and Secretary-Treasurer at AMO's August Conference. The Rural Section will appoint Rural Caucus representatives to serve for the interim period until Rural Caucus clcctions in February, 1999. During AMO's conference, voting delegates will have the opportunity to hear the candidates that have been nominated to represent their selected section caucus, except for the Rural Caucus. The elected caucus representatives for each section will select from among their number, one person to be an Association Vice-President, except the Northern Section will have two. These Vice-Presidents will also serve on AMO's Executive Committee. · · · · · What does this mean for Counties? · The County Caucus, for 1998, will consist of four (4) elected officials and one (1) municipal staff,official · The County Section Executive has decided not to forward a slate of county caucus candidates. · If you are a member of County Council and wish to run for one of the five (5) County Caucus positions, please obtain a resolution of support from the County Council and forward it to AMO. The resolution must be reoeived by AMO no later than July 31,1998. What work is involved briefly: The Board of Directors generally meets five times a year, In Toronto. Meetings are normally scheduled for the last Friday of a month, beginning in tho morning and adjourning mid afternoon. The Board is responsible for developing and advocating policy positions that reflect the interests of the Association's member municipalities and guiding and approving other Association business. The Executive Committee includes the caucus Vice-Presidents and is responsible for the administrative needs of the Association. A copy of AMO's amended constituting by-law, as approved by the membership, will be forwarded in the near future to all member municipalities, It will set out the revised requirements for the transaction of the business and affairs of the Association. Should you have any questions on the nomination or voting prooess, please feel free to contact myself at Ex!. 316 or Scott Andison, Commercial and Information Services at Ext. 323. 64 , Sincerely, /?~~ Pat Vaníni Director of Policy and Government Relations County Administrative Building Highway 53, Mount Vernon Mailing Address: P.O. Box 160 Burford, Ontario NOE ~ UNTY OF BRANT AO Organizing Committee AMO County and Regional Sections 1998 Annual Conference 1998 May 21 CLERK- TREASURER'S DEPARTMENT Dan Ciona, AMCT, CGA County-Clerk Treasurer ~~@Œa'1Œ([f 1998 ~~g MAY COUNTY OF ELGIN CLERK'S OFFiCE FAX) (519) 449-2451 (519) 449-2454 - Warden Perry Clutterbuck County of Elgin 450 Sunset Drive S1. Thomas, ON N5R 5V1 Warden Clutterbuck: The County of Brant will have the pleasure of hosting the 1998 Counties and Regions Sections of the Association of Municipalities of Ontario Conference at the Best Western Brant Park Inn from Sunday, October 4 until Wednesday, October 7,1998. Dear The theme of the Conference this year will be "The Grand Adventure - Charting our Future". As in the past, we expect participation from County Council members, Regional Council members, Wardens, Regional Chairs, Mayors and Senior municipal administrative staff from across the Province. We would like to invite your municipality to participate in this year's Conference as a sponsor. The sponsorship package has been designed so that you may chose the most suitable category. The various categories are as follows the reception and coffee n all delegate material Rainbo~ Trou! - Contribution of $3,000 or more · full page ad in the Conference program · an exhibit space located in a main traffic area, namely break area, for the entire duration of the Conference sponsor recognition on-site an opportunity to include your firm's promotional registration packages · · Contribution between $2,000 and $2,999 a half page ad in the Conference program an exhibit space located in a main traffic area, namely the reception and coffee break areas, for the entire duration of the Conference. on-site signage promotional material included the registration package 65 ~ n Picker~ · · · · Page 2 Contribution between $1,000 and $1,999 a quarter page ad in the Conference program on-site signage · · Bass SDonsor Contribution of less than $1,000 recognition in the Conference Program on-site signage · · Su If your municipality desires, sponsorship may be directed to specific events or activities, such as coffee breaks, wine and cheese reception, banquet, buffet breakfast, lunch, hospitality suites, entertainment, delegate bags, door prizes or equipment and supplies associated with the Conference. Someone from the County of Brant will be in contact with you within the next month to assist you in deciding on the level of participation. If you require any further information, please contact Jayne Carman, Acting Clerk, at 519-449-2451. Charting Our participation in "The Grand Adventure We look forward to your Future" . .--:;. Yours truly, , 'h,~ ~. IJ),-urldP: Mabel E. Dougherty, Chair V 1998 Organizing Committee County and Regional Sections Association of Municipalities of Ontario 66 ----. -' ~Œ(Ç:;Œ[]\~l ŒOO JLJN 1 998 COUNTY OF ELGIN CLERK'S OFFiCE House of Commons Chambrè des communes OTTAWA KIA OA6 Opposition ojficielle 1998 OTT A WA, May 22, Ojficial Opposition Attention: All Members of Council Greetings draft of the New Canada Act its Opposition released 1998, the Official On May 7, Section 5 The Government of Canada hereby recognizes Municipal Governments.us the first level of government in Canada, and agrees to ensure Municipal Government representation at federal-provincial conferences dealing with the provision andfinancing of essential services. which includes a section specific to municipal governments, resolutions was invaluable draft input a number of you gave on earlier The to We believe this section of our proposed New Canada Act could go far addressing the concerns of municipalities. to hear from you further. But we want Would you take a moment to consider the above, and give us your feedback? Does this sufficiently encompass the concerns of municipalities? Opposition's New Canada like to receive a copy of the Official If you would or regular post my office by phone, fax, e-mail its entirety please contact Actin (below). Sincerely, Inky Mark, M.P. (Dauphin--Swan River) Critic, Municipalities . 992-0930 Inky Mark, M.P House of Commons Ottawa, ON KlA OA6 ~~"'I ",i (613) Fax: Mail: (613) 992-3l76 arl.gc.ca marki Tel e-mail IM:rek h\J/ " ..- - - Ontario Works Ûlltuio N tnYaIl Pr,"oU 'RI.tueU Oatllrl. Worb Works Ontario Russell Prescott travail au Ontario 1998 1, May To all municipalities in Ontario offering Social Services Madam or Sir: 1998 session, The Council of the United Counties of Prescott and resolution concerning the funding of domiciliary April 28, adopted the attached and related program costs Dear At its Russell hostels Council requests your support on this matter. Best regards, ;:J ~ffn Director " 68 l020 Victoria Street, P.O. Box 303, L'Orignal (Ontario) KOB lKO Te]ephone (6l3) 675-4642' l(800) 667-9825' FAX: (613) 675-2030 Chief Administrative Officer !." Jean-Pierre Pitre, /sp c.c ,,\IJ/ .....~/ -f ~- Ontario Works o..tuie H tnYtdl PrtscoU bMI a.Wi. Worb Works Ontario Prescott Russell travail Ontario au 1998 May 1, The Honourable Janet Ecker Minister of Community and Social Services 6th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7 A 1E9 Dear Sir: At its April 28, 1998 session, The Council of the United Counties of Prescott and Russell adopted the attached resolution concerning the funding of domiciliary hostels and related program costs. Trusting that you will take our concerns into consideration at cabinet discussions on this matter, I remain, Director /sp All municipalities in Ontario offering Social Services Jean-Pierre Pitre. Chief Administrative Officer c.c Box 303, L'Orignal (Ontario) KOB lKO 118(0) 667-9825 . FAX: (613) 675-2030 l020 Victoria Street, P.O. Telephone: (613) 675-4642 · UNITED COUNTIES OF I COMTÉS UNIS DE PRESCOTT-RUSSELL RESOLUTION 1 RÉSOLUTION 7. e) Report on Hostels Item no.: 1 Rapport sur foyers d'accuei 1998 28, Apri SuJet 1 Object: Avril 1 Date: Proposed by: Propos' par 1 Whereas General Welfare Assistance delivery was devolved to municipalities under the 'Who Does What" process: and Seconded by: Attendu que la livraison de I'aide sociale générale a été dévoluée aux municipalités sous Ie processus de "Qui Fait Quoi"; et Appuyé de 1 Whereas funding distribution is at 80/20 for benefit costs and 50/50 for administration costs; and AUendu que la distribution du financement est à 80/20 pour les bénéfices et à 50/50 pour les coûts d'administration; et Whereas hostels were a component of General Welfare Assistance and funded 80120 and 50/50 respectively, and Attendu que les foyers d'accueil étaient une composante de I'aide sociale générale et financés à 80/20 et à 50/50 respectivement; et Whereas the Ontario Works legislation includes only emergency domiciliary hostels from Ontario Works resulting in a 100 percent download of this program and administration costs despite the funding arrangement for Social Assistance; and AUendu que la législation sur Ontario au travail inclut seulement les foyers d'accueil d'urgence; et a exclu les foyers d'accueil d'Ontario au travail résultant en une dévolution à 100 p. cent de ce programme at des coûts d'administration ma!gré les arrangements de financement pour I'aide sociale; et Whereas domiciliary hostels provide services to mainly elderly people and those with psychiatric disabilities and developmental handicaps: and AUendu que les foyers d'accueil fournissent des services surtout aux personnes àgées et à celles qui ont des handicaps mental et développemental; et Whereas psychiatric patients continue to return into the community without the appropriate levels of services; and AUendu que les patients en psychiatrie continuent d'être retournés dans la communauté malgré Ie manque de niveaux de services appropriés; et Whereas there are insufficient health care services in place at the community level to rnond to the de-institutionalization; and Attendu que les services de santé en place dans la communauté sont insuffisants pour répondre à la déinstitutionalisation; et 2 Whereas long-term care beds for elderly people and facilities for those with developmental handicaps are in short supply in many municipalities; and Attendu la pénurie des lits pour les soins de longue-durée pour les personnes êgées et des installations pour les personnes ayant un handicap développemental; et Whereas domiciliary hostels have provided a cost-effective alternative to psychiatric beds which cost about $4OO/day versus a maximum of $34.50 in domiciliary hostels; and Attendu que les foyers d'accueil ont offert une alternative d'hébergement ¡moins coûteuse aux personnes ayant un handicap mental à un coût maximum de 34,50 $ comparativement à 400 $flOur; et Whereas the Provincially-funded Homes for Special Care were designed to be satellite services of psychiatric hospitals; and Attendu que les domiciles pour besoins spéciaux finanœs par la province ont été conçus comme des services satellite pour les hðpitaux psychiatriques; et Whereas the Province appears to have frozen homes for special care beds and per diem rates at the very time it is continuing the de-population of psychiatric facilities; and Attendu que la province semble avoir gelé Ie nombre de lits et Ie taux du per diem dans les domiciles à besoins spéciaux à un temps où elle continue à réduire Ie nombre de personnes dans les institutions p~ychiatriques; et Whereas the Province has now withdrawn its funding for domiciliary hostels, one of the most affordable interim alternatives; and Attendu que la province a maintenant retiré son financement pour les foyers d'accueil, une des alternatives les plus abordables; et Whereas it is inappropriate for municipalities to fund a secondary health care system through its property tax base. Attendu qu'j est inapproprie que les municipalités financent un système de santé secondaire à travers sa base de taxes sur la propriété. QU'IL SOIT RÉSOLU THEREFORE BE IT RESOLVED That the following recommendation Included in report no. OAT-003/98 be adopted: Que la recommandation suivante contenue dans Ie rapport OAT -004/98 soit adoptée: That the Provincial Government be petitioned to: . resume funding of domiciliary hostels and related program costs on an interim basis until services for elderly people and those with psychiatric disabilities and developmental handicaps can be rationalized within the appropriate spectrum of health-related services; and fully utilize and enhance the Homes for Special Care system to equitably respond to the demands for service for persons with 7P.ychiatric disabilities; and . Que Ie gouvernement provincia pour: . reprendre Ie financement des foyers d'accueil et des programmes reliés sur une base intérimaire jusqu'à ce que les services aux personnes àgées et à celles ayant des handicaps mental ou développemental soient rationnalisés à I'intérieur de la gamme appropriée des services reliés à la santé; et utiliser pleinement et améliorer Ie système de domiciles pour besoins spéciaux afin de répondre équitablement aux demandes de service pour les personnes ayant un '--_-I' ___._~_'_ pétitionné so it . 3 equitably allocate long-term care beds and services across the province according to need; and provide sufficient resources for persons with developmental handicaps to reflect the individual's needs in a spectrum of services; and establish a working group with municipal representation to create a rationalized system of health-related services for persons living in domiciliary hostels; · · · that a copy of this resolution be circulated to all the municipalities that provide social services. 12 · allouer de façon équitable les lits de soins de longue-durée et les services d'un bout à I'autre de la province selon les besoins; et fournir assez de ressources aux personnes ayant un handicap développemental pour refléter les besoins de I'individu dans une gamme de services; et établir un groupe de travail avec une représentation municipale pour créer un système rationnel de services reliés à la santé pour des personnes demeurant dans des foyers d'accueil; et qu'une copie de cette résolution so it circulée à toutes les municipalités qui offrent des services sociaux. · · · · Vote enregistré demandé par / Recorded vote requested by: Adopted I Adoptée / Initiales du Secrétalre Clerk's initials: Defeated I Défaite McDonald G Mark gin E LOCATION: County of ATTN Sandra Heffren Linda B Veger 1998 June 3 DATE: in Omario Municipalities All TO: The Township of West Gardfraxa Review of the basis 00 which ¡J,e assessed va1ue of trailcr parks and tourist camps ;s determined. FROM: RE: The Council for I1le Township of Wcst Garafraxa is requesting your support of the following resolution. RESOLUTION OF COUNCIL 998 11 May Date Do.nJ'),!>c.( Moved by J:3¡IJo.o Whereas the Township of West Garafi'axa has received the matter of spcclal charges fOT trailer parks al1d uscr charges under Bill 26 and given ¡Jle Coun decision ror Harvey Towl1ship which repealed such by-Jaw and Rendal Second¢d by Whereas a review of the basis on which the assessed value of trailer ¡Jarks and tourists carnps is determined and given that these Jands are cJassed as residential for ,ax pU(jJoses. 11Ius providing an under-cQntribution or ptopeny taxes as compared to other commercial operations, the Council of Ute Townslùp of West Gararraxa recommends the following actions be underœken. as commercial 1hlt the Province be requested to address the issue of valuíng touriSl parks and lIailer camps operations and not as vacant or farm lands, and further parks ¡md trailer camps ro commercial from their present 11'1al 1I1e Clerk circulate these recommendations to orher municipalities with uailer parks and Lourisr calnps to solicit ¡Jle.ìr support. and further LO re-class touris 11,at rile Provillce be requeslOd residential class, and further and solicit their support and \l1unicipalitics of Ontario. TImt the Clerk cireula,c rhese recollu11end!l.tions to AMO, OSUM and AMCrO request 11,at ¡JleÎl' association address Uùs ,natter witll tho Pro,ince on behalf of CalTied .. Robon Wilson Reeve of ¡ros resolulJon would be V<:r'j endorsement YOllr is available upon request. A copy of111e c011Sult¡¡n¡s roport much appreciated its views and comments are nor endorsed by AMCrO" is a paidadvertiscmcnt and 73 UThis AMcr Dian1lè C. SWlh, Clerk Treasurer w~, 99Wc//esley Slreet Room 5630 raroll/o,Ol/tario M7AW3 Circumstances Fund Special Log No.: X98-1590 Appl. No: 335 1998 15 June Linda B. Veger Treasurer Elgin Co 450 Sunset St. N5R 5VI Drive Thomas, Ontario under the provincial be receivmg $307,073 Dear Linda B. Veger, I am pleased to mfonn you that Elgin County will government's Special Circumstances Fund. 1997, we have been working with you to realign government services at the provmcia1 leve1s to provide more effective and accountable services to the taxpayers of Ontario. Since January and municipal As you know, the province has assumed $3 billion in costs -- $2.5 bil1ion in education costs and is providing municipalities with $600 million in ongoing assistance through the Community Reinvestment Fund. During this transitional penod, we have always recognized the need for one-time assistance for municipalities to meet savings targets, to imp1ement p1ans for innovative program and service rationalization and compensate for extraordinary costs. That is why we are providing nearly $l billion dol1ars in transitional assistance, inc1uding $77 million through the Specia1 Circumstances Fund. With this assistance, I would encourage your county to pursue service and program ratlOnaJization that could go far in achieving savings without increasing taxes. Indeed, Ontarians expect their loca1 councils to continuously look at ways to reduce property taxes. Your county is wel1 positioned to develop a plan that would make it easier to invest in initiatives that enable modernization of programs For example, the funds would be wel1-spent examining opportunities to consolidate multi-municipal service delivery in such areas as municipal tax col1ection, waste disposal and col1ection and maintenance of loca1 roads. be mailed to you by the end of June. Your funding cheque will ;2 Hon. Chris Hodgson Chair, Management Board of Cabinet ® Ontario 1998 JUNE 23 COUNCIL CORRESPONDENCE - enda The Honourable AI Leach, Minister of Municipal Affairs and Housing, confirming the reappointment of Ms. Eva Tippel as a member of the board of the Elgin and St. Thomas Housing Authority. Consent A Items for Information 1 Bonnie Ewart, Assistant Deputy Minister, Social Assistance Employme Opportunities and Kevin Costante Assistant Deputy Minister, Program Management, Ministry of Community and Social Services, announcing the staffing agreement between the Ministry of Community and Social Services and the Region of Peel. (ATTACHED) nt 2. John Ecker, Manager, Marketing and Communications, Ontario Heritage Foundation, requesting Council to nominate an individual for the 1998 Heritage Community Recognition Program. (ATTACHED) 3. Mayann Francis, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing, Provincial-Municipal Education and Training Secretariat, thanking Mark McDonald for his participation as a presenter at the provincial information session on Municipal Restructuring on May 22,1998. (ATTACHED) 4. GAPLO-St. Clair Newsletter to Affected Landowners, re: information presented by landowners affected by negotiations with St. Clair Pipeline. (ATTACHED) 5. Premier Michael D. Harris, Premier of Ontario, thanking Council for their letter regarding local services realignment initiative and its potential financial impact on the County. (ATTACHED) 6. with a copy of Agency, Water President and CEO, Ontario Clean '98 Interim Report. (ATTACHED) Sheila N. Willis, the First Quarter 7. Bob Adie, General Manager, Central Region, Union Gas Limited, with a copy of the 1997 Annual Report. (ANNUAL REPORT AVAILABLE UPON REQUEST) ~+ ~A>V~~ 74 8. q ~~@]aVŒ® ~ - Ontario Ministère des Affaires municipales et du Logement Bureau du ministre Ministry of Municipal Affairs and Housing 777 rue Bay Toronto ON M5G 2E5 Tél (416) 585-7000 Office of the Minister 777 Bay Street Toronto ON M5G 2E5 Tel (416) 585-7000 May 22,1998 1998 COUNTY OF ELGIN .s!:ERK'S OFFICE MAY 29 Ms. Eva Tippel 212-45 St. Anne's Place St. Thomas ON N5R 2W6 Dear Ms. Tippel: I am pleased to confirm your reappointment as a member ofthe board ofthe Elgin and St. Thomas Housing Authority. You have been reappointed by Order in Council No.a.C. 971/98 dated April 29, 1998 for a term commencing January 1 1998 to December 3 L 1999 transfer funding responsibility for on the existence of local membership on the board your be notified. to you will The government has announced its intention to social housing to municipalities. This could impact housing authority boards in the future. If changes need to be made during your term of office, I would like to take this opportunity to express to you my sincere appreciation and that of the Board of Directors ofthe Ontario Housing Corporation for accepting this challenging position. I wish you continued success in your reappointment. Sincerely, Al Leach Minister Clerk n i 9 El oJ Attachment County bee Order in Counci Décret On the recommendation of the undersigned, the Sur la recommandation du soussigné, Ie Lieutenant Governor, by and with the advice and lieutenant-gouverneur, sur 'avis et avec Ie con- concurrence of the Executive Council, orders that: sentement du Conseil des ministres, décrète ce qui suit: WHEREAS by Order in Council, numbered OC 3601176, dated the 29th day of December, A.D. 1976, as amended by Order in Council numbered OC 2287185 dated the 3rdday of October, 1985, and Order in Council numbered OC 410198 dated the 18th day of February, 1998 the Elgin and St. Thomas Housing Authority was constituted; AND WHEREAS by Order in Council, numbered OC 2900194, dated the 3rd day of November, 1994 Ms. Eva Tippel was appointed as a member thereof and her term of office expired on the 31 st day of December, 1997; AND WHEREAS Ms. Tippel has agreed to continue as a member of the said Authority; THEREFORE pursuant to the provisions of the Housing Development Act, Ms. Eva Tippel be reappointed as a member of the Elgin and St. Thomas Housing Authority to hold office at pleasure, from the 1 st day of January, 1998 for a term ending no later than the 31 st day of December, 1999. P:--?;. ~ - "-- - Recommended g - Mi Chair of C it Approved and Ordered APR 2 9 1998 ~ - Date L.:leutenant Governor O.C:/Décret 971/98 o ® Ontari Ministère des Services sociaux el communautalres Ministry of Community and Social Services ]lŒ©ŒQ~Œ® 1991:1 C[}IJNTY fJF ElGIN CLERK'S I]ff!()£ ----. :a JUN Association of Municipalities of Ontario Ontario Municipal Social Services Administrators Chief Administrative Officers Social Service Administrators MEMORANDUM TO K. Costante Assistant Deputy Minister Program Management Division FROM: B. Ewart Assistant Deputy Minister Social Assistance and Employment Opportunities Division Agreement on Human Resources Issues Joint Local SUBJECT: legislation 1998 As you know, the Ontario Works Act was proclaimed on May l, 1998. This new marks an important milestone in the reform of Ontario's Welfare system May 28 DATE The Ministry of Community and Social Services (MCSS) is working with municipalities and First Nations as we implement a number of welfare reforms this year. A key element of this reform involves the transfer of sole support parents and temporary care assistance cases (foster parents) from the provincial Family Benefits Program to Ontario Works. Developing comprehensive joint local plans is the key to ensuring that municipal delivery agents will manage this transition smoofhly without disruption in services. Through this joint local planning process, we are working to develop staffing agreements. These agreements will help municipalities continue to deliver their social services efficiently and ensure that clients receive high quality service as the transfer of cases occurs. We are pleased to announce our first staffing agreement between MCSS and the Region of Peel As a result of the negotiations, provincial social assistance staff will have first access to permanent vacancies of up to 40 Social Service Worker Positions and 9 clerical positións. Mínistry employees who take advantage of these opportunities will become employees of the Region and as such, will be represented by Peel's collective agreement. II ./2 - Copy To <! R.ú D __ _.._ --.---....---......-'"',.. OóU6-ìnl'¡'L TO yY\~ o o" / éJl- / c¡ §, J:J~~ 75 ~ 0320 (05/95\ // ,,~ /'~(~ ~0. /~~0 ~?j..'Ç - ~0~ 4l6-B63-2llill Please Call Transmission Difficulties Elgin county of In Case of Please Deliver To ONJ..\IIIO n"iiiTAGE POO¡.tIl^rlON fO"OATIQN till PATJUMOlNE A nøHør-pfÞnl all~~~ ÞrI".'Jj)VÞ'~MliifQnl~rl~ ~1~1~g~~III~~~r~"( DEADLINE FAST APPROACHING Jund, 1998 The deadline for receipt of nominations for this year's Heritage Community Recognition Program is fast approaching! Don't miss the opportunity to recognize a member of your community for achievement in heritage conservation. It's an ideal way to promote awareness of both local heritage conservation projects and the people who make them happen. To date, we have received numerous nominations. If yours is one of them, thank you. If your council has not yet submitted, you should know that the deadline to receive nominations is June 30, 1998. That's just weeks away. By nominating a worthy individual in your area, you can raise the profile of your community. This program provides your council with an opportunity to share the heritage conservation excellence in your community with a wider, provincial audience. ThaÙ good for your community as well as being a public and tangible way to encourage your community's heritage volunteers or workers. Foundation publicity throughout all the regions will highlight successful recipients under the Local newspaper articles about recipients reached over two program. Last year's media coverage was excellent. million people across Ontario. Making a nomination under the program is straightforward, as outlined in e material sent to your council in Februaty. If you need another copy of the material, (available Î1 loth English or French) just give my office a call at (416) 325.5015. Please provide your name, the name of your municipality, your phone and fax number. I'll ensure that the material is sent to you within 24 hours. If you wish to speak with me directly, call (416) 325-5013. ~ / Thank you, in advance, for participating in this important program. ~,jJ:~. 'iP . , O~· ~~t:ð~ hn~ :> \h ~ofJ~~/' .0."..- ar \y~.ß \) ~ :~~ \ Marketing and Communications tJY" ~ ~ if vi mote informacion on the work of ,he Ontario HeTittwe Foundation, see our web stt¡ www.heriragefdn.on.ca (416) 314·0744 (416) 314.0744 Facsimile: Télécop¡eu' T'.phone, (416) nS.SOlS (416) 325·5015 77 ntephon, '" 1)3 1)3 Toronto, Ontario M5C MSC TOJonto (Oncario) Sa, 10, rue Adelaide C&t, Ade1s.¡dc:Stree 10 o ® Ontari Ministère des Affaires municipales et du logement Ministry of Municipal Affairs and Housing Provincial-MuniCipal Education and Training Secretariat ~~®!~WŒ® JUN \I 1998 1998 June 3 COUNTY OF ELGII\! ClERK'S OfFICI: Office Mark G. McDonald Administrator/Clerk County of Elgin Administrator' s/Clerk' s 450 Sunset Drive St. llhomas, Ontario N5R 5Vl Restructuring Subject: Provincial Session on Municipal D=~ I wish to express my appreciation and that of the Ministry of Municipal Affairs and Housing for your participation as a presenter at the provincial information session on Municipal Restructuring on May 22, 1998 Municipal restructuring can increase the capacity of municipalities to effectively adjust to new service delivery roles. Restructuring, however, is a difficult undertaking for any municipality and provincial staff must be aware of the needs, motives and opportunities presented by restructuring initiatives. llhe excellent content and delivery of your material made a significant contribution to increasing provincial senior managers' understanding of the relationship between municipal restructuring and local services realignment. llhe evaluations of the session confirmed my feeling that the provincial staff which attended the session found it to be highly valuable and that the quality of presentations was excellent. sessIOn. Again, my heartfelt thanks for your contribution to a highly successful 78 ''<11' Mayann Francis Assistant Deputy Minister END You can help by signing a com- mitment form to contribute $350 per acre out of any compensation to help pay costs. As with ease- ment landowners, if you don't get any compensation, you don't pay. Also, in other applications Vogel has been involved with to date, it has not been necessary to resort to landowner assignments for cost recovery. This will not be an easy fight, because compensation to buffer zone landowners would set a precedent. In the opinion of GAPLO's lawyer Paul Vogel, "buffer zone landowners have a statutory right to compensation under the NEB Act." It is the belief of this commit- tee that landowners in the buffer zone suffer a loss in property value as well as limitations on their freedoms as land owners. We insist that St. Clair acknowl- edge the damages to buffer zone landowners and negotiate to ac- quire those land rights rather than expect them automatically. The GAPLO-landowner com- mittee is also committed to the in- terests of landowners in the buffer zone. While St. Clair Pipelines continues to insist that buffer zone landowners are "unaf- fected" by the pipeline, this com- mittee believes otherwise. The buffer zone is a 30 metre strip on either side of any pipeline easement which is desig- nated a restricted·use zone, Landowners must seek permis- sion from the pipeline company to dig, or otherwise develop, land in the. restricted use zone. Vol. 1 May 1998 fr landowners have case for compensa- lawyer says Buffer zone GAPLO-St. Clair Newsletter to Affected Landowners tion, In a newsletter to landowners in March, St. Clair Pipelines said it had no intention of abandoning this pipeline. If this is true, they should- n't have any hesitation about agree- ing to remove any abandoned pipe since they're certain they won't ,~, , ~ Pipeline abandonment: Most pipeline contracts make an aban- doned pipeline the property and re- sponsibility of the landowner. Landowners don't want the environ- mental liability of a corroding, seep- ing pipeline on their property, nor do they want the abandoned 36- inch pipeline to become a conduit for ground water, pesticides, nutrients or topsoil. Landowners prefer re- moval of the abandoned pipeline and complete restoration of the lands on the easement. OVER~ On May 4, St. Clair Pipelines met with this committee in London where we outlined the major concerns of landowners. construction practices including washing machinery between farms and wet weather shutdown, and; property devaluation especially with the prospects of future pipelines; Also among landowner concerns are: II>The pipeline is of no benefit to landowners. ~Landowners have important con- cerns, beyond compensation, which we want addressed, including: safety (including minimum set- back trom homes and buildings); is a summary of our position: COUNTY OF ELGIN ~ GLER~:~ IIf!j!L.. Landowner support puts committee in strong bargaining position many site-specific issues. , 79 field drainage; Here Your support has already helped. None of our members filled out the questionnaire circulated by Ecologi- cal Services for Planning, so st. Clair Pipelines has agreed to work with this committee to develop a new questionnaire that gives landowners more opportunity to fully and fairly report how the pipeline will affect them. Since the information in the questiOnnaire could be used by the National Energy Board to judge the safety and appropriateness of this pipeline, we want to make sure the concerns of landowners are regis- tered in every way possible. You can continue to show your sup- port for your negotiating committee by refusing to allow anyone working for 'the pipeline company on your land; and by refusing to answer ques- tions trom the pipeline company over the phone. This is solidarity like no other pipeline landowners' association has had before! Thanks to your support we are in a powerful bar- gaining position with St. Clair Pipelines. First, let us tell you that 70 per cent of landowners in the proposed ease- ment and 70 per cent of landowners in the buffer zone have signed Autho- rization and Direction forms and signed Commitments to contribute to legal costs out of any compensation, if necessary. The municipalities of West Elgin, Dutton-Dunwich,and Mosa, the coun- ties of Elgin and Middlesex, and the Lower Thames Conservation Authori- ty have also joined GAPLO. This is the first of regular updates trom the landowner·controlled nego- tiating committee selected at the gen- eral membership meeting of Febru- ary 11 in Newbury. We represent af- fected landowners of GAPLO-St. Clair in negotiations with St. Clair Pipelines. --.--, lJVŒ® MAY 2,' 1998 Greetings. fÐ) I-Š~.~ rt).[-;¡~ lPl> \~) ,a Vol. 1 May 1998 Page 2 How to help Who to call There are several things easement Please call the team leader in and buffer-zone landowners can do to your township or a member of the assist negotiations. executive committee, if you have any questions. ~Don't talk to the pipeline company or its consultants. Aldborough Township ~ Don't give them access to your Alan Carroll 768-2759 land. Dawn Township ~Keep track of any issues you Jerry Burns 692-5127 would like the committee to discuss with St. Clair Pipelines. Keep a list Dunwich Township of both general issues and those Rick Hentz 762-2030 that are specific to your property. We will be asking for your input. Euphemia Township ~Keep records and photographs of Allan Gray 695-5160 your farming operation this year. Take pictures of your crop emer- Mosa Township gence, vigor and yield in the area Jamie Gould 287-3173 where you think the pipeline will go. Part of your compensation will Conumùtteeco~haù$ be based on crop losses in the years after construction. Landowner con- Leonard Whitlock 693-4855 sultant Stuart O'Neil warns that the Russ Barber 762-3629 pipeline company may try to argue that it is not pipeline construction Past co~haù$ that has affected yields but other Don Weekes 287-3749 factors such as headlands. Your records and photographs will help Allan Butler 692-4094 support our arguments for fair com- pensation. Treasurer ~Keep records of water levels in Earl Morwood 847-5715 your wells. Measure them at least Secretary monthly. If pipeline construction af- fects your well, we need to know Kate Emerson 768-1013 what was normal. Co-c.hO:r b W h'A-loc..L <\ - .- ?(,~e.& +0 tlX ~ -- ~ 00\)00 Th~ ~~cyl.\f.- o.\I.Ù(l.,,\~ ~ l1.)od::.& wí~ ~e... -tra-cbr;~ \ t 5o...'\.S" kvt. 8t Clair Newsletter CONTINUED FROM PAGE 1 abandon it anyway. ~Landowner liability: St. Clair said in its March newsletter landowners have no liability as- sociated with pipeline operation unless the cause was through negligence. We want the pipeline company to exempt landowners from any liability no matter what the cause. After, all there would be no opportunity for acci- dental damage to the pipeline if it wasn't there. We will continue to keep affect- ed landowners who have signed the Authorization and Direction and Commitment forms up-to- date. Landowners who have not signed the Authorization and Direction and Commitment forms will not be represented by this negotiating team. Therefore, once negotiations start, we will be unable to disclose to uncommitted landowners the progress or content of negotia- tions. Prior to an agreement being reached, any affected landowner - or any newly affected landowner, should the route be changed - may still sign both documents and be immediately brought up to date on negotiations. GAPLO 80 For media inquiries, mailing list updates, or suggestions on what to cover in future newsletters contact Kate Emerson. {i~ """"\;.....r-' Ontario Le Premier mmistre de I'Ontario The Premier of Ontario HOtel du gouvernement Queen's Park Toronto (Ontario M7A 1A1 Legislative Building Queen's Park Toronto, Ontario M7A 1A1 1998 Mr. W. Perry Clutterbuck Warden June 8 ... ~ \:.\.t~ t\\\J'~\ '\ ,0 '<,\fS,"r. \,\.\¡:~'o :,I':,'f< \.'~ \qC¡'ò County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl services realignment initiative and local Clutterbuck: letter and enclosure regarding the on the County of Elgin. Mr Thank you for your its potential financial impact Dear 6 and October 6, 1997, containing service realignment initiative, we When the information packages were released on August the estimates of financial impacts resulting from the local stated that we expected municipalities to find new savings We have listened to our municipal partners in determining the allocation of the Community Reinvestment Fund (CRF). The permanent $570 million CRF was increased to 600 million on March 3l, 1998. There is also a one-time Municipal Capital and Operating Restructuring Fund of $800 million over four years. These funds, combined with municipal savings targets will help municipalities when there is a difference between new program costs and savings and measures many municipalities have taken to be more efficient I am sure you would agree that, for all levels of government, there where costs can be reduced and accountability improved. targets I appreciate the significant effective However remain many areas Thank you again for sharing your views with the government Sincerely 1 8 MPP D. Harris Michael @ 20 Bay Street, Suite 700 Toronto. Ontario MS) 2N8 Ontario Clean Water Agency Agence Ontarienne Des lEaux r'"\ ~~ -- .- --- tel (416) 314-5600 fax (416) 314-8300 www.ocwa.coOl ~ ~ ~ . ~\ ,~&1~~ rn",~}ß \ \~,;/' \o¡O¡'ò \ì ~~¥<\.", ~~ f.¡.\.~~ t~~~'\i. '!>~~\<:.,,, <:.,\.",~t'ò Mark G. McDonald AdmInIstrator/Clerk 'the County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5Vl 1998 June 9, Dear Client, I would like to take thIs opportunIty to introduce myself as the new PresIdent and CEO of the OntarIo Clean Water Agency and, at the same time, assure you of the Agency's continuing commitment to providing the best water servIces available to your community As the former Assistant Deputy Minister in charge of Operations, including regulatory compliance and enforcement, at the Ministry of the Environment, I am well aware ofthe increasing responsibilities faced by Ontario municipalities. We understand that councils across the province are under more pressure than ever to get optimum performance from their suppliers and we feel strongly that OCW A is ideally suited to meet these new challenges with you, OCW A's missIon statement is "To be the best In the busIness of producIng clean water" and our track record shows that we have been doIng just that, very successfully, for nearly 40 years, 1997 was a year of consolidation for makìng further improvements In treatment processes, operating costs and in turn pass along real savings to our client communities, level of client service and operational excellence are at the forefront of our business as we continue to ensure the provision of safe and environmentally responsible water and wastewater treatment services, OCW A. By fine-tuning our organIzational structure and we have been able to reduce our utilIty Providing a hIgh "Value" by comparing safety, reliability, service, leads the way in each and every one of these areas we serve tell us thatthey measure communIcations and prIce, I believe OCW A MunIcipalitIes in the future. If there is any way we can help you me at (4l6) 3l4-07W I look forward to meeting with you in the near meantime, please do not hesitate to write or cal , WitL~ ç' Yours truly, Sheila n Wilus President and CEO 82 post-consumer. Acid Free. fibre InclUding 20% recyoled 50% CÐ PRESIDENT'S MESSAGE "OCWA's continued financial self-sufficiency is reflected in our performance during the fil-st quarter of 1998, We continue to focus on corporate initiatives that enable us to be a cost- competitive provider of water and wastewater treatment services, a safe, environmentally responsible and reliable operator, and a technological innovator." The Ontario Clean Water Agency (OCVVA) is a provincial Crown corporation in business to provide safe. reliable and costMeffective water and wastewater services to Ontario municipalities. Our roots trace back more than 40 years to the Ontario Water Resources Commission. Today, aCYl/A operates more than 400 facilities across the province, serving about 18% of Ontario's population with water treatment servÎCes and 29% with wastewater treatment services r\ Ontario Clean Water Agençy ~ Agence Ontarienne Pøs Eaux M OÒ The Ontario Clean Water Agency is one of the largest water service companies in North America. It delivers environmentally responsible service and a level of technical expertise second to none. For more information about OCWA and our services, or to receive a copy of our annual report, please contact: General Inquiry 800 667-6292 FIR S T QU ART E R. '9 8 Toronto Corporate Office 416 314-5600 Area Offices London 519 652~7014 Mississauga 90S 274-6710 Kingston 613634-6292 www.ocwa.com ~Printed(!nchlorine-irBe \J:!recyc1edpaper THE ONTARIO CLEAN WATER AGENCY INTERIM REPORT FIRST QUARTER 1998 / Financial Results (unaudited) For the three month period ended March 31, 1998, OONA gen;Yãfed a net opel<lting il)e'ome in UtilityOperations, our core business, of$I.O million based on an operating revenue of $23.0 milliOrl. This represents an increase in net operating income of$O.1 million over the same period last year. Quarter over quarter on Utility Operations, margins increased from 3.5% to 4.3% due to a reduction in oper- ating expenses, Net financing income forthe quarter was $3.8 million based on financing revenues of$5.2 miJlion. This represents a decrease in net financing income 0($1.4 million over the same peliod last year. The decrease is a result of Joan prepayments by municipal clients. Quarter over quarter, net financ- ing income has increased from 48.5% to 72.6% of financing rev- enue. This increase is attributable to a reduction in expenses. Total net income for the quarter Îs $4.6 million or 16.3% of total revenues. whereas forthe same period last year. income was $6.0 million or 17.3% of total rev+ enues. The decrease reflects the additional charge this quarter relating to the property transfer initiative and the decreasing financing revenues. "" Providing Uninterrupted Service During the ice storm in early January 1998, we mobilized our extensive resources and opera- tional expertise to ensure that we kept both our water and our wastewater facilities fully operational during this crisis. Our clients in eastern OnLario continued to receive their water supplies in an unintelTUpted fashion and without incuning additional charges. OONA is proud to state that we were not only successful in delivedng safe, clean water to municipal clients during this difficult time but also accomplished this while meeting an environmental standards. Government Review In early March, the 9ntario Govemment announced that it wiU be conducting a review of its role in operating and maintaining water and wastewater treatment facilities in the province. The review will involve an extensive consultation process and consid- eration of a range of options. OONA is supportive of this review process and we have assured aU clients that, during this review period, we will continue to pro- vide the high quality of service to which they have been accustomed. -~::/):I, '/ ~-F7 Sharon Gray Acting Presiderrt April 24, 1998 ~Œ@ŒaWŒ® JUN 11 jqcA COUNTY OF ELGIN CLERK'S OfFICE (() u1Iongas May 29, 1998 I arden W. Perry Clutterbuck . Igin County 50 Sunset Drive 1. Thomas, ON N5R 5V1 I ear Warden Clutterbuck: : nclosed is the 1997 annual report for Union Gas Limited n January 1998, Union Gas ~imited and Centra Gas Ontario Inc. merged under the "Union Gas" name. Union Gas !Limited is a wholly-owned subsidiary of Westcoast Energy Inc. of Vancouver. ~ few highlights from over 1 report: 39,000 new customers were added in Calendar 1997 for a total of just million customers the annua · Union Gas invested $297 million in improving and expanding our facilities to better service our customers. Extending gas service to 15 communities and making major improvements to our storage, transmission and distribution systems · September 1997, application to OEB to transfer Union's retail merchandise programs, including merchandise sales, rentals, financing and appliance service work to Union Energy. Hearings were completed in March 1998 and subject to a favourable decision the transfer will take place on January 1, 1999 · November 1997, R.T. (Bob) Reid appointed President and Chief Executive Officer of Union Gas Limited · hesitate to ca f Union Gas can be of help to you or your staff please do not 5196674100 ncerely, ob Adie ,eneral Manager entral Region P.O. Box 5353 Station A, 109 Commissioners Rd. W., London, Ontario Canada N6A 4Pl tel Union Gas Limited. A Westcoast Energy Company 85 Transports Canada Région de f'Ontario Transport Canada Ontario Region ... By Facsimile (J/9) 631-4036 Programme& Progl1lms. 4900 Y oDge Street Suite 300 North York, Ontario M2N 6A5 1998 Mr. EìlI Walters Mayor, Tbe Corporation of the Municipality of Central Elgin 450 Sunset Drive, 1st Floor 51. Thomas, Ontario N5R 5VI June 22, Dear Mr. Walters; Breakwater During our June 18, 1998, meeting in Port Stanley, We discussed options to further discourage trespassing on the west breakwater. Attached is a draft ¡>roposaI prepared by Tony Kwan, P. Eng., of our office, for the construction of a barricade. As indicated in the draft plans, we are proposing to build a barrier wall approximately 250 feet off shore with a ~iew to deterring individuals from walking around the structure at low tide. Port Stanley West Re; Recent events confmn that, in spite of the fencing and signage in place at the breakwater, some deteJ.IDincd individuals persist in using the breakwater for recreational puxposes, for which purposes the breakwater wa.~ never intended. It is our belief that the proposed barrier will act as a deterrent to this type of activity. We also imend to continue with our policy of placing warning signs at the site and it is our hope that the Ontario Provincial Police will monitor any unauthorized entry onto the breakwater and enforce tbe provisions of provincial trespassing legislation. You had indicated that you would welcome the opportunity to conunent on the proposed measures. To this end, I would ask that you review the proposal and provide me with any COlIUIlents that you may have. As we wish to move quickly in this area, I would appreciate receiving any comments that you may have at your earliest convenience /2 Canadã .._'. _._.~--,---- P.2/5 -2 02:42PM AIRPORTS GR, ONT REG 98 JUN 22 Should you have any questions, please contact me directly at (416) 952-0484. In addition, should you so desire, I would be happy to again meet with you and other local officials. ._ark A.M. Kealey Regional Manager, Funded Programs ATTACHMENT Russ Monteith. Chief, Port Stanley Fire Departmeot Lloyd J. Perrin, Coordinator of Physical Services, Central Elgin J.D. Stevens, Dctaclunent Commander, OPP, St. Thomas Detachment Dick Payne, Harbour MasterlWharfingcr, Port Stanley Tony Kwan, Transport Canada cc: ..JUJ't c:c: '':;It:i "''':4''f-'M H¡Rf-'URTS GR, ONI REG P.3/S - . . ...JI" . ¡j pRØp"'!>Ièt> ~~SIZ. . WAll.- L.o~Ti(;)~ . STERUI'IC rU!;[B ~Ô't< . ~. p.~\. ~@@JÞ~___ ¡ " --/-/../ ~. WEST ~ l~ :-,-r ,..It V~ n~ :::::: __ LIMITS 01 -- -- ~ - - -EAST PIER ' } - -" --~~ ~ r- -- - -- J-. .--' --- / ~~'" -- ..... OUTER HARBOUR ~.,....... '" / '" -~ @@@ "'-.:...- rvn. STOJUCI - .""'" ~ LAKE ~ ~ , ERIE ..: ~ :øZ1 1:4000' 100m 200m , ~ 1] A , Ul '. . . .tS~<"l'\ *WIN<4f ex,)$T 1>'Þ1~-;;lðÑ.s I~ ~S.$ .. Af~XI""A1è. ð"'Ly. ?¡9tt( 5~løf J¥.'¿~'&I~ CHART DATUM I.G.L.D. (1985) EL.173.5m EXISTING Bono" VARIES ~ - .- ..~ ....... ..-.. n_. ":'_. .. _ ~._. -__. ----------c------=======.=- IVI . .~.. .~..'- _. ~. u. ____ (SEE NOTE 2 - TYP .):.":~: "~.::.-' -.., ....---.- -- ..::'j ..__~ ...:~ :J _. .~~.' ... ... ~__.. '.. '-~ '-. '. ,..... . . '-. '- '.. '-. '- ~.-;::;;~;::: : ::.~~<.,',:~....':.~..;:.~ - ~ ..... - ---- "-~"': .- ..=. n -" \-::. --... c.-.' ... - .:;, ~~~~r:~:.:~.~:~~-:æ;~.: . -'j.' .",. ~""'''':' ...~ 'J :c;""~/:'..·.....,....~\·.;v~... GROUTED STONE Flu..J 'L TIMBER CRIB (STONE FlLLEO - GROUTED) . . .- .- - Chi ~ 0:)1 N 2.7 9.4 Eß:IDSP ~~ I 4.6 2.1 }.P'FÞ.!:> , T1f ~ I ¡ -~-I ..~ .: ~~:.:;::.,:.:.:'_.:;..'. .- o :z --I :u f'1 G) _s.~·11§:..4J!:1_ , ~. (S N A N 1] :< D H :u 1] o ;U --I U1 G) :u '. UJ m '-< c :z N N ~PC$£D <::bNCR~ E>A~ 1Z.1 E~ WALL 91'\ , };RaKWATfSR A"T ~ ~~T SìÞ-NlF-.r ~R&xJR u ~ Ä" ~AJi.I-p.~~ - -- pLAN -- =0 1l\ '.' , ?---" '_ '~.eo . '. . ~ . '- t¡(.I'W1DS \.<4I.Ll.. i3g$A.K.WA11S~ þ¡:c::.t<. ':-. '. c;;«.o~e SIt>E.. .;. : ~¡\o:re. ..A~E. ";1 DE. SECTiONAL t:LE.VATIQN , r G ç u " A t W,b.11;e lßtEL vÁ.et·E.6 /. EXISTJ~ 'B~A$.( J > ;¡ , c ;¡ o o ¡"II \\\t.::~ COHëRP-Tt=. WALL WI," '2.L.> x.?Lc f¡LM~$ ~1:=.t-t'D. ~y <'< 4h=' WIDI'! >< 7'ó" ¡.tllti 0fF-Nlfotð Wl-m 5~L ~ GAls:.. , " ~ o < " J u o c ç -tf ~tl Elgin THAT The Council of the Corporation of the Municipality of Central Elgin notify the Federal Government that the municipality will refuse to accept responsibility for, or ownership of, any federal properties in the former Village of Port Stanley including the west breakwaIl (pier) until such time as all properties are brought up to an acceptable long term state of repair, which includes accessability and safety issues. Municipality of Central Resolution No........L-"98 June 22, 1998. The Corporation of the Moved by Seconded by l'HE COUNCIL OF THE CORPORATION OF Tl'ie MUNICIPAUTY OF CENTRAL ELGIN ©b\¿~ MAYOR BILL WALTERS ~~=f CORPORATION OF THE COUNTY OF MIDDLESEX N6A 2P1 County Building, 399 Ridout Street N., London, Ontario (519) 434-7321 Fax: (519) 434-0638 1998 .-,---.-, r1~@Œlì~Œœ J JUN ß î998 COUNTY OF ELGIN CLERK'S OffiCE 1 12, June Mr. Mark McDonald Clerk-Administrator County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl was given to circulate the Mark: At the regular session of County Council on June 9, 1998, approval enclosed model nutrient management by-law for review and comment. Dear The issue of large livestock operations coupled with the concern about the application of nutrients to the soil in an environmentally friendly manner is an emerging issue in Middlesex County as well as other areas in Southwestern Ontario. County Council has been requested to take a role in preparing a model nutrient management by-law that could be used by local municipalities to help regulate the application of nutrients to farmland where intensive livestock operations are being proposed for development. Such by-law would be especially useful to municipalities that do not have any existing means to regulate the spreading, and storage of manure and the application of commercial fertilizers. Public meetings are scheduled to provide nutrient management by-law. Meetin!! One: June 30, 1998 - 7 p.m., Strathroy Town Hall, 2nd Floor; Frank Street, Strathroy Meetin!! Two: Jnly 2,1998 - 7 p.m. , West Nissouri Twp Council Chambers; King Street, Thorndale on the model input receive to and information more A short presentation from representatives of OMAFRA, MFA and Dillon Consulting will be followed by a question and answer period. Please direct your inquires and written comments to Steve Evans, Director of Planning & Economic Development at the above address. FA Yours truly, ;¿( ;I ~17 dAß-, Steve Evans, M.C.I.P., R.P.P. Director of Planning & Economic Development SElsl