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March 10, 1998 Agenda
ORDERS þj= THE DA Y 1998 at 9:00 A.M. FOR TUESDA Y. MARCH 10TH MORNING SESSION Meeting Called to Order Adoption of Minutes - meeting held on February 26th, 1998 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGA TIONS - 9:00 A.M. Ms. Anne Kenny, representing the Elgin Community Partnership, will address Council on the Tree 2000 project to help celebrate the Millennium in Elgin County. (ATTACHED) 1st 2nd 3rd 4th PAGE # 1 10:00 A.M. Ms. Barbara Konyi, Manager, Policy Planning Branch, Ministry of Municipal Affairs, will address Council on the Implementation of Planning at the Municipal Level. (ATTACHED) 2 Motion to Move Into "Committee Of The Whole Counci 5th Reports of Council and Staff Reports of Councillors Reports of Staff 6th 3 Council Correspondence - see attached i) Items for Consideration ii) Items for Information (Consent Agenda) In-Camera Items - see separate agenda Motion to Rise and Report Motion to Adopt Recommendations from OTHER BUSINESS Statementsllnquiries by Members Notice of Motion Matters of Urgency the Committee Of The Whole 1998 Budgets: Treasury Engineering Services - Library Corporate Expenditures Administrative/Clerk Preliminary Report on 7th 8th 9th 10th 4 5 6 1) 2) 3) 11th Consideration of By-Laws ADJOURNMENT 12th 13th LUNCH TO BE PROVIDED ~~--""'""'=~ Eig Community Partnership n . I Members of Elgin County Co unci From: Anne Kenny Elgin Community Partnership To am On behalf of the Elgin Community Partnership and the Tree 2000 sub committee, sending you some information in advance of my meeting with you at the 10 March Council Meeting The Tree 2000 committee has developed a project which we believe to be the first Millennium Project for Elgin County. ( Enclosed is some information about millennium projects across Canada and around the world.) Our project proposes the planting of 200,000 trees starting Spring 1998 and ending Fall in the year 2000. This project is gaining widespread support. ¡ro date the following are supportive of the goal and committed to assist: The Kettle Creek Conservation Authority, Catfish Creek Conservation Authority, Lower Thames Conservation Authority, Elgin Stewardship Council, Elgin Heritage Tree Committee, Arbour Week Committee, St. Thomas Field Naturalist Club, 2 West Elgin environment and conservation clubs, and the City of St. Thomas Parks Department. am approaching County Council for the following Support of the project Agreement that the Elgin Council Library branches may assist in registering tree planting activity reported by residents. Participation in the Tree 2000 project with roadside planting programs designation of a contact person from each of the county municipalities for the project. · · · · meeting to discuss the above and to 1 I am looking forward to meeting you at the Counci answer any questions you may have. m r- G) - 2 n o s: s: c: 2. - .~ 1:] » JJ -I 2 m JJ en :E: - 1] The year 2000. · · What's the legacy after the party? Millennium projects around the world I I I I I , , In Scotland and Wales... · Construction of new "nationally significant"' sports stadiums In Britain. A year-long New~Knowledge Exhibilior 'nationally as major ïronmental centres les of sue! Constmction of a ser significant"' buildings science, arts and er · In France... · "A Portrait of France" exhibition will have 100 linked $ites throughout the country · Festivities lasting from September, 1999, to April, 2001 Thousands of small-scale local projects, new village halls and revamped) refurbished piers and gymnasiums A working spa in Bath · · · ; I I I I I In Elgin COllnty... TREE 2000 promotes and counts the planting of 200,000 trees! 2 Around the world... As midnight $trikes hour by hour around the world, aworld\'¡.'ide light show will begin that will include giant bonfires, fireworks, search lights and laser 5110\',"s. At the same time, on cue, a series of drummers will be pounding while a planet-wide chOir is singing the same peace hymn, the language changing as the world slO\\/ly tums. In Canada.. Vancouver. A Peoples' Publication that will collect ideas from Vancouverites on what they want to see in the new millennium 111 · A Medal of Merit presented to 2,000 residents \vl1o have made the greatest contribution to the the roads into SOlne ideas · A festival and exhibition of Toronto city 2,000 trees planted $2,000 scholarships awarded Calgary... A book of individual people's history A number of $2,000 scholarships for young Park gateways framing special people Millennium Several the city In Toronto. · · · In · · · · io ceJebratior wherein small towns and own area stories history program communities write their entertainment A Lake On[ar A local · · <D ~ '- "" "" .. ~ <D <D r- <'0 <'0 <D ." ~ '" ~ T W 0<> z: , z: ;:E ~ <fJ z: .." ....J c... ;:E c... r- <'0 c:> <0 ." I "" I c:> .. <fJ 0:: .." "- "- .." ~ c... u z: => ;:E z: ;:E ~ f- iE <fJ Exemption/Delegation ImplementatiQn ~ ~ , County of Elgin March 10,1998 <D - "- <"J "'" - <D <D r- <"J <"J <D OJ - U) - ExemptionlDelegation Strategy Legislative Basis f úJ .,., z: I Z :>;¡ '" .." VJ z: .." -! a.. o Exempt approval of OP lOP As with or without conditions :>;¡ a.. r- <"J <"J > 0 Authorize upper tier approval authorities to exempt lower tiers with ot without conditions <:0 OJ , "" ¡,I:!b , <"J o Minister may withdraw exemption .. VJ 0<: ~ 0 Based on continued provincial input through the one window -! . a: reVIew process u z: ::J :>;¡ z: :>;¡ ìã ..... 15 VJ <D - '- .... .. .- - <D <D ., r- <"J <"J <D '" - If:) - ExemptionlDeIegMion Strategy Features of Original Proposed Strategy T úJ "'" z: I z: ::E Q -cr: </) z: -cr: ...J a... o Progressive delegation c=i) exemption of all OP/OP As ;a a... <X) <"J <"J o Four - Six month phases including all municipalities/planning boards <X) '" ~ .U1 0 No Conditions in Orders <"J </) "" -cr: [J.., [J.., -cr: ...J -cr: a... u z: ;;:J ::E z: ::E :>- c:J ffi </) <D - '-- '" .. - <D <D I'- <'J <'J <D (j) - '" - r w "'" Z I Z ;>õ! '" .." '" Z .." ...J a... ;>õ! a... «> <'J <'J . «> (j) , "" , ~ <'J .. '" "" æ: "- .." ...J .." a... u z ;;:J "'" z ;>õ! >- a:J E- ï5 '" ExemptiDnLDelegation Strate~ Consultation Results o Consultation with municipalities, provincial Ministries & planning system stakeholders o Nature of Comments r:> support local autonomy; r.> protect provincial interest; r.> support for upper tier planning; r.> municipal planning capacity; r.> restructuring context; r.> impacts ofWDW; r.> varying needs of northern Ontario. <D - '- <D .. .. - <D <D r- <"J <"J <D '" - If:) 0 - ExemptionLDelegatiflD Strate~ Final Strategy T úJ 0<1 z: , Two year phased implementation delegation c4> exemption z: ~ C> <r: '" z: <r: ...J a- o Conditions re: system performance o Enhanced involvement in 5-year D.P. review ~ a- '" <"J <"J , o Exemption of OP As only - Authorization of upper tiers to follow 12 months later <XO '" , "" I -.....:! <"J '" "" <r: &: <r: :;:;! a- u z: =:> ~ o Non-Planning Counties delegated subdivision approval only o Northern Municipalities outside planning boards delegated consents only z: ~ >- ø:J f- í5 '" o Assessment of implementation and the need for further exemption to occur at the 2 year stage <D - '- r- .. - <D <D r- <':> <':> <D '" - If) - 0 T !I..I "'" z: I Z "" <=> .." </J z: :J a... "" a... '" <':> <':> «> '" , "" , 00 <':> .. </J "" .." "- "- .." ...J .." a... U z: :::> "" z: "" >- "" E- Ï'5 </J Exemption Order Exempt OP As from provincial approval for: - Regional Municipalities, District of Muskoka and County of Oxford - Separated Cities and cities in the North o Effective January 19, 1998 o Does not exempt: Belleville Chatham-Kent Kingston Quinte West Toronto Clarence-Rockland Sarnia <D .... "- ox> .. .... <D <D r- "" "" <D '" .... IJ) .... r "-I "'" z: I z' 25 .." '" :5 a.. "" a.. <:> .". "" '" '" , "" , "" .. ItI::> '" ø.: .." !L.. !L.. .." ...J .." a.. u z: =:I "" z: "" >- "" ¡.... (5 '" Exeß1lÚÍoD Otikr Effect of Exemption Order: o After Council gives notice of an OPA's adoption, municipal decision may be appealed to OMB (20 day period) o If no appeal, amendment comes into effect automatically <D ~ "- 0> ". ~ <D <D r- C'J C'J <D 0> ~ If) ~ ; úJ "'" z: I z: ::E ~ '" z: "'" ...J a- ::E a- o ..". C'J «> 0> , "" Þ-Ioo <::::::> , C'J .. VJ 0<: "'" u... u... "'" ...J "'" a- u z: =:J ::E z: ::E >- ca f- ¡¡:¡ '" ExeInPtionlDelegaDon Strateg~ o Key Messages L:> Province out of approvals -- not out of planning L:> Provincial Role Legislation Policy Operational role is changing Approvals cD one window input - review - appeal L:> Municipal Role: MPR planning & decision-making - responsibility + accountability L:> Early consultation is critical #10/16 ® Ontario 515 633 7661 FACT SHEET Land Use Planning - Provincial One Window Planning Service 1 -N.& E.'" PLANS ADMIN 3:41PM 3- 2-58 MUNICIPAL AffAIRS SENT BY:MIN The Province has implemented a one window planning service for provincial input, review and approval ofmunicipaJ planning applications at the Ministry of MW1icipal Affairs and Housing (MMAH). One Window Planning Service Where MMAH is the approval authority, municipalities, developers and the public are now provided with one-stop acèess for provincial planning services previously providcd by the ministries of: Municipal Affairs and Housing; Environment; Natural Resources; Agriculture, Food & Rural Affairs; Citizenship, Culture & Recreation; Northern Development & Mines; and Transportation. This re-engineering of provincial input, review anellor approval functions ensures timely input for loca decision making and streamlines approvals for matters under the Planning Act. This also applies to the province's ability to provide timely input even for official plan amendments which arc exempt from provincial approval. In keeping with the 'provincial policy-led' system, cfforts are focused on official plans and amendments, with less involvement in the site specific matters. For example, through fue Delegatiol1lExemption Implementation Strategy, it is anticipated that the majority of the Province will be delegated subdivision approval authority by the end of 1998. Where a municipality is the approval authority, it also provides a one-stop service for reviewing planning applications. This is called Municipal Plan Review (see Fact Sheet) and Includes the Identification and protection of provincial as well as municipal interests. Early Consultation An essential component of the one window system is early consultation. Early consultation benefits everyone as provincial intcn~sls are identified up-frout, and potential disputes are resolved, thereby lessening the likelihood of appea1s to the Ontario Municipal Board (OMß). This means becoming involved in the planning process long before the 20 day notice of public meeting. For example, applicants an.d municipa1ities can involve the Province, through MMAH, early in the planning process by incorporating consultation into their tenus of reference, background studies and draft documents. Prescribed InforltflJtion The Planning Act prescribes what information must be provided by the applicant. Both the province and the municipalities depend upon applications bcing complete to be able to properly do their jobs within the legislated time frames. The more infommtion provided, the less likely that delays will occur in the system. We encourage app1ican.ts to contact MMAH if assistance is required to assess fue infonnation needed. ¡ 1 <see over> #11/16 519 633 7661 Legal Requirements Notice regulations require municipalities to provide notice of an official plan or amendment application to the approval authority, (MMAH or assigned authority) upon receipt. This applies even in cases where the municipality has been granted an exemption order. The Plannin" Act also requires councils to ensure that the approval authority is consulted on the preparation of the plan or plan amendment prior to council's decision 1 ADMIN.-N.& E.... PLANS 3:42PM 2-98 3- MUNICIPAL AFFAIRS SENT BY:MIN Safeguarding Provillciallllterests Sharing of land use data, and policy and technical training between all ministries and MMAH is ongoing. With this support, MMAH will continue to safeguard provincial interests through its one-window planning service. One Window Appeal~ With the proclamation of BíII 20, the d P 1....l, on May 22, 1996. the Ministry of Municipal Affairs and Housing now represents the interests of other ministries as the only provincial ministry able to lodge appeals oflocal planning decisions to ilie Ontario Municipal Board. receive thereby How will this apply to you All applications under the] for which MMAH is the approval authority, will one-window service. Contact MMAH early on, to identify up-front any provincial interests resolving potential disputes and further streamlining your application. ? -.800-935-0696, For more infonnation, please contact Carol Antle, Senior Planner, at (416)585-6337 or Provincial Planning Services Branch, Ministry of Municipal Affairs and Housing 12 Provincial Planning Services Branch Ministry of Municipal Affairs and Housing 777 Bay Street, 14th Floor Toronto, ON M5G 2E5 998 February 3, #12/16 ® Ontario 519 633 7661 1 FACT SHEET land Use Planning Exemptions -N.& E.-- PLANS ADMIN 3:42PM 2-98 3- MUNICIPAL AFFAIRS SENT BY:MIN The Land Use Planning and Protection Act, 1996, provides for a simpler. faster and more effective planning system. It streamlines decision making on land-use, provides for greater local autonomy and continues to protect the environment. · The Act allows the province to exempt municipalities from certain provincial approvals. This is in response to the Association of Municipalities of Ontario's concept of community based approvals. · In the Act, the Minister may· by 9rder - with or without conditions _ exempt municipal official plans (OP) and official plan amendments (OPA) from his approval. He may also authorize upper tier municipalities, with OP approval authority, to exempt lower tiers from their approval. . The proposed Exemption Implementation Strategy was released for consultation in November 1996. The strategy's objectives were to: · ncrease local autonomy In land use planning decisions: and I) eliminate overlap and duplication in the planning system. The strategy was based on a progressive delegation of additional planning approval authority to municipalities and planning boards, assumption of the Municipal Plan Review function, followed by exemption. Ii) · The final strategy addresses comments raised during consultation, while maintaining the concept of greater local planning authority. The main provisions of the report that have changed from the consultation document include: · The Minister will retain approval authority for upper tierlsingle tier official plans. Upper tier approval authorities will retain similar authority for lower tier official plans. Exemption will apply to OPAs only. ~ Upper tier municipalities will not be authorized to exempt lower tier OPAs from approval for a one-year period. ~ All counties will be delegated subdivision approval authority. Counties, where there is presently no planning function, will provide subdivision approval services and take on the responsibility for and manage the Municipal Plan Review function. ~ be altered to meet municipal ~see over> Phasing for some municipalities and planning boards will the local needs and support provincial initiatives such as restructuring and alternative service delivery options. 13 ~ #13/16 The final Delegation/Exemption Implementation Strategy was released by the Minister on December 22, 1997. Exemption Orders will be issued as per the phases In the strategy. 519 633 7661 1 -N.& E.'" PLANS ADMIN 3:44PM 2-98 3- MUNICIPAL AffAIRS SENT BY:MIN . The first Order came into effect on January 19,1998 and exempts from provincia approval the official plan amendments (OPAs) of the regional and single tier municipalities included in phase one of the strategy as follows: . regional municipalities of Durham, Haldlmand-Noñolk, Halton, Hamilton- Wentworth, Niagara, Ottawa-Garleton, Peel, Sudbury, Waterloo, York, District of Muskoka and County of Oxford; ~ cities of Barrie, Brantford, Brockville, Cornwall, Elliot Lake, Guelph, London North Bay, Orillia, Owen Sound, Pembroke, Peterborough, Sault Ste. Marie, Stratford, 51. Thomas, Thunder Bay, Timmins, Windsor and the town of Orangeville. ~ Exemption will apply to a council-initiated OPA when notice of the public meeting under subsection 17(15) of the Planning Act was given on or after the date the order Comes into effect. · Where a council has received a request under section 22 of the Act to amend its official plan, the order applies to the proposed amendment if the request was made on or after the day the order comes into effect. · The effect of the exemption order Is that after council gives notice of an amendment's adoption, no approval by the Ministry of Municipal Affairs and Housing is required. Any person or public body may appeal the adoption of the amendment to the Ontario Municipal Board in the 20-day period provided In the Planning Act. If there Is no appeal, the amendment comes int6 effect automatically on the day after tho appeal period expires. · Education and training sessions will be arranged with municipalities, planning boards and other stakeholders to discuss procedures and expectations with respect to the new provincial and municipal planning roles. · Following implementation, an assessment of the effectiveness and efficiencies gained through the delegation and exemption process will be undertaken. This will help determine what further actions may be taken to enhance local docision making. This may also include exemption of official plans. · Strategy and Order available through: Ministry Website (http://www.mmah.gov.on.ea) under Land Use Planning 14 Provincial Planning Services Branch Ministry of Municipal Affairs and Housing 777 Bay Street, 14th Floor Toronto, ON M5G 2E5 1 800 935-0896 February 4,1998 #14/16 ® Ontario 519 633 7661 1 PLANS ADMIN.-N.& E.~ 3:45PM 2-98 3- MUNICIPAL AFFAIRS BY:MIN SENT INFORMATION SHEET land Use Planning Exemptions Deferral of Upper Tier Exemption of Lower Tier Municipalities. . 1 The Delegation/Exemption Implementation Strategy provides that upper tier approval authorities may be authorized by the Minister to exempt official plan amendments (OPAs) of lower tier municipalities from uppér tier approval 12 months after the upper tier receives exemption from ministerial approval; The timing of exemption and related conditions for lower tier exemption will continue to be an upper tier responsibility. include: to allow for the upper tier and its local municipalities to work together to determine If or under what circumstances exemption of local OPAs could occur and how upper tier and provincial interests will be protected; The reasons for the one year deférra · to ens/Jre that upper tiers take on the responsibility for and manage the Municipal Plan Review (MPR) function for lower tier OPs and OPAs · ohl and advocacy to ensure that through MPR, upper tiers carry out a planning appraisal proposed amendments and include an emphasis on early Involvement of provincial and regional polley · to allow for the development and implementation of planning system peñormance measures to enable the Ministry of Municipal Affairs and Housing (MMAH) to assess how the exemption has impacted provincial interests and to ensure that the planning system is functioning properly; · to enàble upper and lower tier municipalities to develop agreements on: ·the conditions to be Included in an exemption by-law; ·the identification of how the system will be monitored, and -performance measures to ensure that regard for provincial interests have been adequately considered and that the legislated time frames will be met¡ · to allow for further development of municipal restructuring exercises which might be under way; and · to provide a transition period to address education and training, case management and data/information needs. · If an upper tier presents a proposal to implement exemptions earlier than the year time line, it will be considered and assessed against these criteria. 1 ¡;~ 1:); #15/16 ® Ontario INFORMATION SHEET Land Use Planning Exemptions 519 633 7661 1 -N.& E.'" PLANS ADMIN 3:46PM 3- 2-98 I MUNICIPAL AFFAIRS SENT BY:MIN Clarification of the Delegation of Subdivision Approval Authority to Non Planning Counties vs. Lower Tier Municipalities within the County. 2. level The Co.unty will be expected to establish service delivery for subdivision approvals and would not have the power to sub-delegate the authority to the lower tiers without the Minister's approval. delegate subdivision approval authority to the County The Province will · · On.ly in unusual circumstances would the ministry consider direct delegation of subdivision approval authority to a lower tier in a non-planning county. This may be in situations where there is an established planning capability, and where there is clearly no potential for planning at the county level. · Delegation will be dependent on factors such as the status of local restructuring, the county's intentions with respect to county planning, other planning programs in place and other IS8ues affecting the delivery of planning services. · Performance measures and monitoring tools must be In place to ensure that delegated authorities have regard to provincial interests and are maintaining the legislative requirements of the planning system. Strategy and Order available through: Ministry Website (http://www.mmah.gov.on.ca) under Land Use Planning · Provincial Planning Services Branch Nilnistry of Municipal Affairs and Housing 777 Bay Street. 14th Floor Toronto, ON M5G 2E5 1 800 935-0696 16 February 4, 1998 I I LAND USE PLANNING I I · · <D - "- <D - .. " PROVINCIAL ROLE - <D <D r- (') (') <D (T.) - IIJ Develop and administer the legislative and policy framework for Ian<! use planning and define an<! represent provincial interests. - ; úJ "" z: I · Policy development - 10 guide local decision-making · One Window - MMAH delivers provincial plan input. review and appeal services on behalf of partner ministries z: ~ ~ </) z: ..", ...J a... · Exemptions - over time, no provincial approval of official plan amendments required ~ a... r- '" (') · Early consultation - mandatory for all offIcial plans and amendments I"""" . · "_1 Performance measures - long-term tracking ofthe effectiveness of land use planning · Education and training - to buiÌd capacity in partnership with municipalities and planning boards <X) (T.) I "" I (') .. </) "" æ: [L. ..", ...J ..", a... u z: ~ ~ · Dispute resolution - use alternatives to expensive hearings to resolve · Partner ministries - focus on technical advice z: ~ :>- CQ .... 15 </) ;{j . .... . " ¡¡¡ ¡,PërfoíTníllÌce (""'- . ~ -. - . .", .,'. ·····~l ~. ~..,~~~~; ~'.~ .- ~.- .. Eai1YCispùte, . 'RèSòlútion, .. -. :l.~. ", ,,-.. ~. II, fiifiíiçlnpíìF;: .....,. ¡ .,. :.:"< .-.," <., ..... 'tSociäl. .' f;~~;~:~~ . ,,,,,"ç,~ . . , ¡ ,,' ~" '".. ..' ~.;~f~£~~i'·'; , . " ." ~,p,~il~" ._. '__up.- , ..'." ". ,"",.",. .. ..... · · · MUNICIPAL ROLE 1 Official Plan - prepare & review every 5 years Performance measures - report to public on effectiveness of planning, useful in keeping official plan up to date · Early consultation V on all planning applications v with the approval authority v to reflect community interests v as early as possible v saves time & money v equals earfy dispule resolution v can avoid going to the OMS v meets statutory time frames v is mandatory for all OPs/OPAs Dispute resolution Decision-making - on local planning proposals Municipal Plan Review - where the municipality/planning board is the approval authority, identify and protect provincial Interes1s as required under the Planning Act REPORTS OF COUNCIL AND STAFF REPORTS OF COUNCILLORS - None. STAFF REPORTS 1. C. D. Watters, Manager Engineering Services, Posted Speed Reductions on Transferred Provincial Highways. 2. C. D. Watters, Manager Engineering Services, Stop Signs 3. C.D. Watters, Manager Engineering Services, Stop Ahead Signs 4. C.D. Watters, Manager Engineering Services, Temporary Closing of County Roads 5. C. Bishop, Manager Library Services, CANCOPY (Canadian Copyright Licensing Agency) Public Library Copying License 6. C. Bishop, Manager Library Services, Southern Ontario Library Service Trustee Counci 7. C. Bishop, Manager Library Services, Statistical Report for the Month of January 1998 8. L. Veger, Treasurer, Membership Fees 9. K. Dunn, The County Road Map 10. K. Dunn, County Road Information Sign Policy Hi REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: POSTED SPEED REDUCTIONS ON TRANSFERRED PROVINCIAL HIGHWAYS JANUARY 27 DATE LnJroductiQU In the November 23, 1993 First Report County Council Session, Item #4 "That the Engineer be instructed to standardize all reduced speed limit signs to 50 kmph to be consistent with the Highway Traffic Act and that upon completion of this work that By-Law No. 89-9, being a by-law authorizing speed limits be repealed or amended. " Dis_cussion 109 Chapter 198. Section the Highway Traffic Act, The following is a excerpt from (1 ) No person shall drive a motor vehicle at a rate of speed greater than, a) 80 kilometers per hour, i) on a highway not within a city, town, village, police 109 Section village or built-up area, or village, police b) Subject to Clause (a), 50 kilometers per hour on a highway within a city, town, village or built-up area; village or police means a territory contiguous to a highway within a city, town, 1 - (2) "Built-Up Area village. Section not less than 50 per cent of the frontage upon one side of the highway for a distance of not less than 200 metres is occupied by dwellings, buildinsg used for business purposes, schools or churches, or i) not less than 50 per cent of the frontage upon both sides of the highway for a distance of not less than 100 metres is occupied by dwellings, buildings, used for business purposes, schools or churches, or, ii) 2 not more than 200 meters of the highway separates any territory described in subparagraph i or ii from any other territory described in subparagraph i or ii. 1" tj ,J iii) 2 REPORT TO COUNTY COUNCIL 1998 SUBJECT: POSTED SPEED REDUCTIONS ON TRANSFERRED PROVINCIAL HIGHWAYS JANUARY 27 DATE Now 50 kmph Now 60 kmph. Could expand 200-300 m east. Reduce to 50 kmph. Now 60 kmph. Could extend 250 m east. Reduce to 50 kmph. Now 60 kmph. Could extend 100 m west. Reduce to 50 kmph. Now 70 kmph. Reduce to 50 kmph. Now 80 kmph. Could extend 200 m north. Reduce to 50 kmph. Now 60 kmph. Reduce to 50 kmph. Now 70 kmph. Reduce to 50 kmph. Now 60 kmph. Reduce to 50 kmph. Now 80 kmph. Reduce to 50 kmph. Now 60 kmph. Reduce to 50 kmph. Now 60 kmph. Reduce to 50 kmph. Now 60 kmph. Reduce to 50 kmph. Could expand distance south 1.0 km Now 70 kmph. Could expand distance to 1.1 km. Reduce to 50 kmph. Now 60 kmph. Could expand distance to 0.9 km. Reduce to 50 kmph. Now 60 kmph. Could expand distance to 0.85 km Reduce to 50 kmph. the areas that are now 50 kmph. 60 kmph and 70 kmph 350 m Long 500 m Long 450 m Long 300 m Long 500 m Long 750 m Long 600 m Long 700 m Long 500 m Long 500 m Long Straffordville South Straffordville North Lorne South West Lome North Talbotville West Shedden West below defines Vienna North Wallacetown Eden South Eagle Eden ist 76 19 A 3 2.000 m Long 400 m Long 850 m Long 600 m Long Thomas South Talbotville South Aylmer South Copenhagen St. 4 73 500 m Long Lyons 3 f1 tì 2 3 REPORT TO COUNTY COUNCIL - DATE: JANUARY 27,1998 SUBJECT: POSTED SPEED REDUCTIONS ON TRANSFERRED PROVINCIAL HIGHWAYS 74 Mapleton 450 m Long Now 60 kmph. Could expand distance to 650 m. Reduce to 50 kmph. New Sarum 600 m Long Now 60 kmph. Reduce to 50 kmph. would be $50.00 each with there being approximately 90 signs In replacement The cost for sign the above lists. Conclusion the speed zones we standardize That roads be posted as either 50 or transferred be followed and these Recommendation That the Highway Traffic Act 80 kmph speed zones APPROVED FOR SUBMISSION MAR DONALD COUNTY ADMINISTRATOR/CLERK 2 ¡ Ikab RESP17pTF~ LfJvJ ~. CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES TilE COUNTY OF ELGIN COUNCIL OF TO TilE WARDEN AND MEMBERS YOUR ROAD COHHITTEE REPORTS AS FOLLOWS TI¡at the policy of "No Parking signs and related enforcement be referred to the County Engineer with assistance from the Clerk and that a report' be presented for the next meeting 1 That the Engineer be instructed to install IINo Parking signs on county Road #27 in the Hamlet of Sparta as per the request of the Township of. Yarmouth in a letter dated June 22, 1993 and that the -:'ountyllNo parking" By-Law be amended accordingly 2 Since several Provincial highways in the County of Elgin are presently providing a local function and it is deemed that the Road Department could maintain these roads more· efficiently, that the Engineer be instructed to pursue discussions with the Ministry of Transpcrtation of Ontario to initiate transfer of these Provincial Highways to County road jurisdiction J to standardize all reduced speed per hour to be consistent with the upon completion of this work by-law authorizing speed limits That the Engineer be instructed limit signs to 50 kilometers Highway Traffic Act and that that By-Law No. 89-9, being be repealed or amended 4 a That ð by-law be passed creating a reserve fund for the balance of the Road Department equipment pool surplus as of December 31, 1993 and that this reserve fund be used for the purchase of new equipment and/or housing as approved by the Road Committee 5 for 1994-1999 be authorized land purchase, required to be That 'the attached Five' Year Construction Program dated November 3, 1993 be adopted and the EngIneer to carry but all necessary surveying, engineering, municipal drainage and utility relocations etc. as consistent with the program 6 That: in conjunction with the ontario Good Roads Annual Convention (Centennial) to be held at the Royal York Hotel, Toronto, February 1994 that the Engineer be instructed to make arrangements to share a' hospitality: suite' to be' used as a meeting room for County Councillors and other colleagues present at the convention 7 · See -- ......t belcot That the Engineer be authorized, to offer 8S compensation for land tor road widening the sum of $5,OOO.00.per hectare and $2,500.00 per kilometer tor fence allowance in-lieu-of installing a fence and all land purchase transactions be carried out by registered plan and deed and that the Expropriation Act only be considered when the land owner is not' willing to sell the road widenIng and the road widening is required for the proper completion of the road project 9 That the Severance Policy form be amended by the Engineer to be consistent with the County's Entrance By-Law. 9 IS RESPECTFULLY SUBMITTED 26'\ i1 {" ALL OF WHICH 17 .' Itena December 17,1996 L Approval was given to the County Engineer at the November 1993 Council Session to standardize all reduced speed signs to 50 kilometers per hour. With the exception of two locations these were located in "built,up" areas as defined by the Highway Traffic Act. 50 kilometer per hour and 60 The original speed limits inciuded 40 kilometer per hour, kilometer per hour as set out by County by,law. Presently By-Law No. 96-16 sets out 50 kilometer per hour speed limits on County Road #3 south ofWardsville Bridge and south of County Road #2, being areas which do not meet the Highway Traffic Act built,up area criteria. It should be noted that the speed signs were standardized only for areas that were included in past County speed by,laws. It is assumed that these originated by request from local groups and/or the local municipalities. DISCUSSION Normally it is expected that a driver will slow down in congestedlbuilt,up areas particularly since many of these occur at stop intersections. the driving speed is such that no conflict has occurred However if the past driving experience will be faster. slow down in built,up areas even if today is not as great as it has been in Normally on rural roadways the average driver will no The threat of receiving speeding tickets they are posted. the past. Presently any requests for reduced speeds are presented to the Physical Services Committee for consideration with the exception of the extension of existing reduced speed areas. Post all built,up areas with 50 kilometer per hour signs. 1. 2. Post all built-up areas at intersections (50 kph). Consider posting at request of local municipalities. 3. 4. Consider posting at request of local individuailgroup. Reduced speed zones have an impact on the local area and thus I recommend that input be sought from the affected local municipality prior to consideration by the Physical Services Committee. FRED GROCH COUNTY ENGINEER ~'j a 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 12 SUBJECT: STOP SIGNS FEBRUARY DATE Introdu_~tion Stop signs in Elgin County have been Ra-101 (75cm X 75cm) High Intensity for many years. We have installed the larger size Stop signs Ra-1101 (120cm X 120cm) in certain locations for various reasons (accidents, residents concerns, police requests, etc.). The Road Department has followed the Manual for Uniform Traffic Control for interpretation and reasonable requests have been granted. DiscussionLConclusion In the County By-Law to Establish Minimum and Desirable Roadway Service Standards for the County of Elgin Road System. We are to replace all primary safety devices (which includes Stop signs) every ten years with an MDT greater than 1,000. Uniform Traffic Control The minimum size Ra-1 "Stop" sign (60cm X 60cm) shall be erected on municipal streets and/or minor low speed gravel roads intersecting designated local through roads in urban or rural areas. the "Manual for The following is an except from The oversize "Stop" sign (Ra-101) shall be erected on public roadways intersecting a King's Highway in rural areas. It shall also be used at the junction of two major county roadways, regional roadways, at freeway ramps and at the junction of two King's Highways in rural areas. The special oversize "Stop" sign (Ra-1101) shall be erected at the junction of two major King's Highways, and elsewhere, if there is a need for greater emphasis. For greater safety to the travelling public all CountylCounty Intersections shall have the Ra-1101 (120cm X 120cm) Stop signs. 140 County stop situations and we have approximately 34 We presently have approximately Ra-1101 Stop signs in place 2 is approximately $90.00 per sign RA-101 24, The price difference between the RA-11 01 and the The approximate cost in 1998 would be $1,200.00. 2 REPORT TO COUNTY COUNCIL - DATE: FEBRUARY 12, 1998 SUBJECT: STOP SIGNS - Recommendation That when the Stop signs on CountylCounty Intersections are replaced that they be replaced Stop sign Ra-1101 (120cm X 120cm). Ikab RES~Ãt~ SUBMITTED APPROVED FOR SUBMISSION ~~ CLAYTON D. WATTERS, MANAGER MAR DONALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK 2'; . ~) REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: STOP AHEAD SIGNS 16 FEBRUARY DATE ntroduction Stop Ahead signs (Wb-1 01, Wb-11 01) in Elgin County have been put up in certain locations for various reasons (resident complaints, police requests, etc.). Since we follow the guidelines of the Manual of Uniform Traffic Control Devices most reasonable requests have been granted. Discu£sion/ Conclusion For greater safety to the travelling public use Stop Ahead Wb-1101 (120cm X 120cm) at al CountylCounty intersections where the speed is greater than 50 kmph at the stop location the Manual of Uniform Traffic Control Devices: The standard size Stop Ahead sign Wb-1 (or Yield Ahead sign Wb-1A) shall be generally used where the "Stop" sign (or Yield sign) is hidden from the view of the approaching motorist. The following is an excerpt from The oversize Stop Ahead sign Wb-101 (or Yield Ahead sign Wb-101A) shall be used on all paved approaches to through highways, where the Road Authority has erected a "Stop" sign (or Yield sign), and where the roadway intersecting the highway is straight. The double oversize Stop Ahead sign Wb-1101 shall be used at intersections of two major highways. It may also be used for "Stop" sign controlled high speed approaches of a crossing roadway, if a high collision experience, due to poor observance of the "Stop" sign, indicates a need for greater impact of the Stop Ahead sign. 2 When the Wb-11 01 (120cm X 120cm) Stop signs are installed then the Stop Ahead will be removed if warranted: The following is an excerpt from the Manual off Uniform Traffic Control Devices 9~ (".' .,;' 2 REPORT TO COUNTY COUNCIL DATE FEBRUARY 16.1998 SUBJECT: STOP AHEAD SIGNS The Stop Ahead Sign (or Yield Ahead sign) shall be used in advance of "Stop" signs (or Yield signs) that are not visible for a sufficient distance to permit the driver to bring his/her vehicle to a stop at the "Stop" sign (or to yield at the yield sign). Obstruction of view, due to horizontal or vertical curves, parked vehicles, foliage, or high approach speeds, should be considered in determining whether the erection of this sign is warranted. In some cases, it may be used for emphasis where there is poor observance of the "Stop" sign or Yield sign, or for an introductory period when new "Stop" signs or Yield signs are initially installed. We have 180 Stop Ahead locations and we now have 114 Stop Ahead signs. For greater clarification to the County engineering staff and the local municipalities works staff the following should be followed 1998 The approximate cost in is approximately $150.00 The cost of a Stop Ahead Wb-11 01 would be $2,700.00. Stop Ahead signs at all CountylCounty Intersections with speed zones Recomm_endation That we install Wb-1101 greater than 50 kmph APPROVED FOR SUBMISSION 2 (. l Ikab :7fM;ULL Y SUBMITTED . ~1W CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: FEBRUARY 16, 1998 SUBJECT: TEMPORARY CLOSING OF COUNTY ROADS Introduction In a report dated May 2, 1996 "Temporary Closing of County Roads" (copy included for your information) outlined the procedures that would be dealt with. Discussion/ Conclusion The report will be followed for the approval of the temporary road closure with the following additional comments: 1. The County be named as an additional insured. 2. The amount of general liability be $5,000,000. 3. The Municipality be responsible for the necessary signing. General liability may prove to costly for local service clubs. Recommendation That the Policy for "Temporary Closing of County Roads" be amended to include the following 1. The County be named as an additional insured. 2. The amount of general liability be $5,000,000. 3. The Municipality be responsible for the necessary signing. Ikab RESPE~ Y SUBMITTED APPROVED FOR SUBMISSION ~:)ALD (JM ~ . CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK qq /;,;, ' REPORT TO ELGIN _COUNTY COUNCIL Cathy Bishop, Manager of Library Services FROM: 1998 CANCOPY (Canadian Copyright Licensing Agency) Public Library Copying License February 24, DATE: SUBJECT: IntroductionLBack!!round: The Federal Copyright Act waS amended this April, including several changes effecting libraries. . Although "fair dealing" has now been defined and several exceptions included to cover specific needs of libraries, the possibility has become greater that a library or a patron using a library copier may be charged for copyright infiingement. A new procedure has been introduced to streamline court actions, including "statutory damages" wruch the court may levy rrom $200.00 to $20,000.00 per work copied. There is an implication that a library may be held liable also for the infiingement of a patron using the library machine (although not if the library has an agreement with a copyright collective). CANCOPY, a copyright collective, has sent a blank: agreement to all public libraries by wruch a library could receive peffiÚssion, for a fee, to copy certain publications and would be indemnified against certain liabilities. The fees are based on the number of copiers on library premises and on the size (population) of the community served by a library. A one- time administration fee is also expected. CANCOPY negotiated trus contract with a committee of librarians representing CALUPL (Council of Large Urban Public Libraries) and the Provincial & Territorial Library Directors' Council. They agreed the contracts should commence April 25, 1997 wruch was the date the Act received royal assent (although most sections were not proclaimed until September and some remain not-in-force). Thus CANCOPY is looking for a payment for two-trurds of 1997. Discussion The Copyright Act enshrines for writers the principle that a person (or a library) should not be able to take advantage of another's work without peffiÚssion and without adequate compensation. There are many times that the library wishes to copy work of writers, especially for use in answering reference questions rrom the branches. It would be best if we did so legally, with no runt of theft. 2 " .J ,j REPORT TO ELGINCOUNTYCOliNCIL Cathy Bishop, Manager of Library Services FROM: 1998 CANCOPY (Canadian Copyright Licensing Agency) Public Library Copying License February 24, DATE: SUBJECT: IntroductionlBackl!:round The Federal Copyright Act was amended this April, including several changes effecting libraries. . Although "fair dealing" has now been defined and several exceptions included to cover specific needs of libraries, the possibility has become greater that a library or a patron using a library copier may be charged for copyright infiingement. A new procedure has been introduced to streamline court actions, including "statutory damages" which the court may levy fÌ'om $200.00 to $20,000.00 per work copied. There is an implication that a library may be held liable also for the infiingement of a patron using the library mac\ùne (although not if the library has an agreement with a copyright collective). CANCOPY, a copyright colIective, has sent a blank: agreement to all public libraries by which a library could receive pennission, for a fee, to copy certain publications and would be indemnified against certain liabilities. The fees are based on the number of copiers on library premises and onthe size (population) of the community served by a library. A one- time administration fee is also expected. CANCOPY negotiated this contract with a committee of librarians representing CALUPL (Council of Large Urban Public Libraries) and the Provincial & Territorial Library Directors' Council. They agreed the contracts should commence April 25, 1997 which was the date the Act received royal assent (although most sections were not proclaimed until September and some remain not-in-force). Thus CANCOPY is looking for a payment for two-thirds of 1997. Discussion The Copyright Act enshrines for writers the principle that a person (or a library) should not be able to take advantage of another' s work without pennission and without adequate compensation. There are many times that the library wishes to copy work of writers, especially for use in answering reference questions fÌ'om the branches. It would be best we did so legally, with no hint of theft. 2 if ¡ . 2/24/98 cANCOPY (Canadian Copyright Licencing Agency) .BRANCH POPULATION 1997 FEE 1998 FEE TOTAL (Less 33%) One Time Administration Fee $100.00 Aylmer 6,275 $53.34 $80.00 $133.34 Bayham 4,152 $33.34 $50.00 $83.34 Belmont 1,474 $33.34 $50.00 $83.34 Dutton-Dunwich 1,198 $33.34 $50.00 $83.34 Port Stanley 2,183 $33.34 $50.00 $83.34 Shedden 4,431 $33.34 $50.00 $83.34 West Lome 1,367 $33.34 $50.00 $83.34 Main Office - Photocopier 44,335 $83.34 $125.00 $208.34 Main Office - Fax Machine 44,335 $83.34 $125.00 $208.34 GST + PST (1997) $78.00 GST + PST (1998) $94.50 TOTAL FOR 1997 & 1998 $1,322.56 3 REPORT TO ELGIN COIJNTYCOUNCIL Services Cathy Bishop, Manager of Library FROM: Service Trustee Council February 25, 1998 Southern Ontario Library DATE: SUBJECT: round: The Southern Ontario Library Service encourages cooperation and coordination among Public Library Boards and other information providers in order to promote the provision of library services to the public. They assist public library boards by providing them with services and programs that reflect their needs, including consultation, training and development services. Back Mr. Elgin Wells was appointed as the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the term ofJanuary 1st, 1996 to December 31st, 1998. With Councils' permission, Mr. Wells has agreed to continue his appointment on behalf of Elgin County for the next term of March, 1998 to December 31st, 1999. U See Attached Report Recommendation: That Mr. E.A. Wells be reappointed as the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the term March, 1998 to December 31st, 1999, with the understanding that mileage costs associated with the appointment are reimbursed through the. Elgin County Library budget; and That Elgin Wells provide a written report on the activities of the Trustee Council shortly after each meeting. Cathy B Manager of Library Services Respectfully submitted: Mark McDonald County AdministratorlClerk '1\ 6~i ~} (; Approved for submission: 51, rue Bloor ouest, bureau 601 Toronto (Ontario) M5S 1T4 Bloor Street West. Suite 601 Suite Toronto, ON M5S 1T 4 51 SERVICE DES BIBLlOTHÈQUES DE L'ONTARIO - SUO SOUTHERN ONTARIO LIBRARY SERVICE O {;::J'.;)f::Jnn0IL® " " '. I'f, n -' '" f¡,_ " t., FEe 23 1998 ), 1..11 "', . .-,' '¡-¡-. .j :"-..J \.J ¡--..It) _ ." ...... 1998 13 February . To the members of the Board Re: Appointment to the Trustee Council Because new library boards have come into office, it is once again time to appoint/re- appoint a member to represent your library at your area Trustee Council meeting. The representative may not be an employee of the board and must meet the qualifications set out in Section 10 of the Public Libraries Act. .' link between SOLS and boards regarding SOLS Trustee Councils exist to: To provide a communication services trustee training board according to the terms established in the To provide a forum for sharing information To provide suggestions and support for To elect three members to the SOLS by-laws · · · · The Trustee Councils generally meet three times a year in five or six different 10cátions throughout southern Ontario. Enclosed is an agenda for a meeting which will be held in March in your area. Once the Board has decided upon the member who will represent your library, please send the name, address, and telephone number of this member to Myrna Furuness, SouthemOntario Library Service, 1900 City Park Drive, Suite 310, Gloucester, ON KlJ 1A3 (telephone 1-800-267-2758, extension 827 or e-mail mfuruness@sols.org) Sincerely, Margaret Scratch, Director, Library Development. ,,~ d Funded by the people of Ontario through the Ministry of Citizenship, Culture & Recreation Subvenlionné par les canrribuables de /'Ontario par rentremise du ministère des AHaires civiques, de fa Culture at Qes Loisirs 3 rue Bloor ouest, bureau 601 Toronto (Ontario) M5S 1T 4 51 51 Bloor Street West, Suite 601 Suite Toronto, ON M5S 1T4 Southern Ontario Library Service Thames Trustee Council SERVICE DES BIBLlOTHÈQUES DE L'ONTARIO - SUD SOUTHERN ONTARIO LIBRARY SERVICE Saturday, March 28, 1998 10 a.m. to I p.m. Oxford County Library, Ingersoll Branch, 130 Oxford Street, Ingersoll AGENDA Library A staff member from the Host Library will take Trustees on a tour of the Library highlighting points of pride and the use of technology in providing service. Tour of the host I Roundtable Discussion on Current Issues 2. OLTA Update 3. services Orientation to SOLS' Trustee Education 4. SOLS Update Next Meeting 5 6. ,f ,; '. Funded by the people of Ontario through the Ministry of Citizenship, Culture & Recreation Subventionné par les conlribuables de ¡'Ontario par I'en/remise du mlnlstérß des Mfa/res civiqlJes, de Ia Culture et des Loisirs 3 N -04 ~"'RI<e--r~.<\;S'" ç!'1~e:: . @fv...ey lIß¡¿¡¡.R. 'f bJ - I..: ., fJ <¡! 1P. '( o K", ,5l'"Re;E:'T -""12:;13' ~ \\) ~ In ~ "2 ~ ci1 ~ -wl\q Wor('f\~~ ~Iq) '6-\-( /1 a.\ß Ingersoll . Using Exit 218 off the Macdonald-Cartier Freeway, go north on Oxford County Road 119 (formerly called 19). Curve left onto Canterbury and then right onto Thames. Turn left at King Street. The library is on the corner of Oxford Street and King. 130 Oxford Street Branch erso II Turn right Using Exit 216, go north on Culloden Road which becomes Whiting Street. onto King Street. The library is on the corner of Oxford Street and King. is recognizable It The library is a new building and is located in the Town Centre. because of the bell tower. Parking is available across the street. 3'"' . ~<:\ ~ " 1900 CITY PARK DRIVE 1900, PROMENADE CITY PARK SUITE 310 I BUREAU 310 GLOUCESTER, ONTARIO KiJ lA3 TEL: (613)742-0707 FAX: (613) 742·0712 MEMORANDUM Chief Executive Officers TO: Myrna Furuness FROM: 1998 Upcoming meetings 13, February DATE: SUBJ: Once a Trustee Council representative has been named for your library, I would appreciate someone telephoning me at 1-800-267-2758, extension 827 (e-mail mfuruness@sols.org) to confirm the representative's attendance. This will allow me to provide an accurate number of attendees to the caterers. 36 Thank you. Statistical Repon for tbe Montb of January 1998 CIRCULATION MONTHLY YEAR,To-DATE 1997 1998 1997 1998 % Total Aylmer 8297 8077 Aylmer 8297 8077 25.4% Bayham 2676 2649 Bayham 2676 2649 8.3% Belmont 2920 2583 Belmont 2920 2583 8.1% Dutton 6110 5988 Dutton 6110 5988 18.8% Port Burwell 1242 1205 Port Burwell 1242 1205 3.8% Port Stanley 4285 3996 Port Stanley 4285 3996 12.6% Rodney 1985 1962 Rodney 1985 1962 6.2% Shedden 1588 1605 Shedden 1588 1605 5.1% Springfield 1243 982 Springfield 1243 982 3.1% Vienna 468 474 Vienna 468 474 1.5% West Lome 2083 2251 West Lome 2083 2251 7.1% TOTAL 32897 31772 TOTAL 32897 31772 100% CIRCULATION BREAKDOWN Aylmer Bayham Belmont Dutton PortBurwell Port Stanley Rodney Shedden Springfield Vienna West Lome TOTAL Adult Non.f"iction 1256 269 331 914 147 593 165 162 120 23 181 4201 Adult Fiction 1412 213 268 767 44 597 238 203 88 11 333 4194 Juvenile Non..fiction 623 234 155 659 103 248 168 125 134 50 154 2653 Juvenile Fiction 990 379 302 858 214 596 261 296 191 102 228 4417 Large Print 165 49 85 88 32 133 69 34 7 19 164 845 ~ French 5 0 0 6 0 0 0 0 0 0 1 12 ""'..,' Non..f:nglish 10 0 0 4 0 0 1 0 0 0 0 15 Sub·Total HardCover 4461 1164 1141 3316 540 2167 922 820 540 205 1061 16337 Adult PaperBack 1394 400 629 668 213 719 442 188 127 79 447 5306 Juvenile PaperBack 891 669 425 956 289 414 291 351 203 136 363 4988 Sub-Total PaperBack 2285 1069 1054 1624 502 1133 733 539 330 215 810 10294 Adult Magazines 308 202 143 307 44 218 78 51 41 16 79 1487 Juvenile Magazines 40 19 27 10 39 78 18 4 3 20 41 299 Sub-Total Magazines 348 221 170 317 83 296 96 55 44 36 120 1786 Cassettes 258 81 41 172 28 68 39 50 9 15 81 842 Audiobooks 182 29 44 136 15 79 61 17 2 1 45 611 Videos 525 70 127 392 37 248 67 124 57 2 132 1781 Sub-Total AudioVisual 965 180 212 700 80 395 167 191 68 18 258 3234 Vertical File 10 15 6 31 0 5 44 0 0 0 2 113 Microfilm 8 0 0 0 0 0 0 0 0 0 0 8 TOTAL 8077 2649 2583 5988 1205 3996 1962 1605 982 474 2251 31772 MONTHLY YEAR,TO,DATE 1997 1998 1997 1998 Group Loan # - Main Office 5 3 G.L. #- MainOffice 5 3 Group Loan #. Branches 31 33 G.L. # . Branches 31 33 G.L.ltem - Main Office 351 239 G.L.ltem· MainOffice 351 239 ~ G.L. Item - Branches 816 778 G.L. Item - Branches 816 778 Q,Ç) Microfilms 27 5 Microfilms 27 5 Number of Programs 107 117 Number of Programs 107 117 Program Attendance 1213 1263 Program Attendance 1213 1263 Number of Tours 9 8 Number of Tours 9 8 Tours Attendance 101 82 Tour Attendance 101 82 Reference Requests 1511 1533 Reference Requests 1511 1533 OTHER ACTIVITIES Aylmer Bayham Belmont Dutton Port Burwell Port Stanley Rodney Shedden Springfield Vienna West Lome TOTAL Microfilm In-Library Use 0 0 0 4 0 0 1 0 0 0 0 5 Group Loan Amount 6 1 0 11 4 2 5 0 0 2 2 33 Group Loan Items 108 40 0 240 91 80 119 0 0 28 72 778 Number of Programs 16 14 5 23 12 11 10 6 5 4 11 117 Program Attendance 181 127 41 309 118 160 70 36 82 57 82 1263 Number of Tours 1 0 0 4 1 0 2 0 0 0 0 8 Tour Attendance 9 0 0 35 13 0 25 0 0 0 0 82 REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 Membership Fees 17 February DATE SUBJECT: Discussion 10.80 states Membership fees for appropriate professional and technical organizations for Department heads, DeputieslAssistants and other specified staff will be submitted to the appropriate committee for approval. Personnel Policy Memberships, along with all other expenditures are reviewed closely by staff when preliminary budgets are prepared. Staff consider the necessity and appropriateness of each expenditure before it is included in the budget. Presenting the membership fees separately appears to be an extra step since Council does have final approval of the budget process Recommendation 10.80 be deleted: and THAT, as part of the annual budget process, membership fees for professional and technical organizations be included in the regular operations budget of a department; and THAT, Personnel Policy and as determined restraints permit THAT, such fees be expensed as budgetary by the Department head or Manager. Mark G. McDonald AdministratorlClerk .. ;", -"." 1'1 "J' U ~ Linda B. Veger Treasurer 2/17/98 proffess.doc REPORT TO COUNTY COUNCIL Civic Addressing Implementation Team From: February 23, 1998 Date: Addressing the Civic and Introduction The County of Elgin's road map is due to be completed by mid March Implementation Team is seeking direction for the cost of the map to the public. The Count SuÞiect: Discussion The cost of the map from run is as follows: $7475.00 2500 maps the first printing Total Cost Total Order Break Even Point that map is estimated $2.99 per It is important to note that the total cost includes the startup costs for map production. It future map orders will cost approximately $1.00 per map depending on the size of the order. It is also important that emergency services (police, fire, ambulance) in Elgin County receive the map. Surrounding Counties have donated maps, from the first production run, to emergency services free of charge. In Elgin County a total of 621 maps are required for emergency services. if free maps are provided to emergency services, is as follows: 621 $7475.00/(2500 run, printing Total Police, Ambulance, Fire Break Even Point the first The cost of the map from map Another option available, which some surrounding Counties have adopted, includes providing maps to municipalities at a lower cost, so that the municipality may benefit from map sales. In this case the map could be reduced by 50 cents to the municipality and then resold for the same price as a map purchased from the County. $3.98 per = 621) Recommendation THAT the County map be sold to the public for $4.00 each; and THAT 25 County maps be provided to municipalities of Elgin County sold to them for $4.00; and THAT the County map be distributed free of charge to emergency services further THAT proceeds from the sale of County County map will be purchased. County maps, similar to the Elgin County map, generally sell for $3.00 to $4.00. charge and additional copies be frée of Other and of the (police, fire, and ambulance) printing(s) further from which reserve in a maps be placed " i' lb.' V Emergency Measures Co-ordinator -...------ - I4J 001 Office of the Clerk P. Q. Box 520, City Hall St. Thorn.., Ont.rio N5P 3V7 Telephone: (519) 631-1680 Ext.lOO Fax: (519) 633,9019 CITY OF ST THOMAS 9019 09 +519 633 Peter J. Leaek, A.M.C. T. City Clerk FAX 10:57 FRI 02/27/98 Thomas Corporation of the City of St. 1998 February 27th, Ms. Karen Dunn Emergency Measures Co-ordinator County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl s Poli, Re: Dunn; As you are aware, the City of St. Thomas does not sell City maps to the public. The St. Thomas Chamber of Commerce produces the City of St. Thomas map and the City provides the maps in the main lobby to the public at no cost. Dear Ms Until present, City Hall has received very minimal requests for a County map. In considering selling the Elgin County Maps on behalf of the County, we would like to request that the City seJl the maps at an additional oost in order to offset administrative costs (ie. receiving cash, making change, issuing a reoeipt, answering questions, etc.). Also, this map would be required to be kept under supervision in order to prevent being handed out for free. please advise. 4 If you require anything further, Please consider this request. Sincerely, P. 1. Leack City Clerk Imlv Other Municipalities Oxford County Map: · Sells for $4 to the public · Free to Fire, Police, Ambulance only Policy for Elgm County Maps County of Wellington Map: · Free to all - Map was sponsored by The Co-operators Dufferin County Map: · Two types of maps where published a booklet like Perly's and a smaller map · Booklet sells for $4 but will not be reproduced because of costs · Smaller map sells for $2 but may be increased to $3 in the near future · Free to all emergency services including Red Cross, VON, etc. 50 per to $1 ncreases which cost Middlesex County Map: · Sells for $2 to the public · Free to all emergency and non-profit organizations · 25 free maps to each municipality of Middlesex after map 7475.00 2500 Map Costing Total Cost Total Order To Break even $2.99 each $3.98.each 621) 621 7475.00/(2500 (No free maps) Total Police Ambulance Fire Free to t This includes the startup costs for map production It is estimated that future map orders will cost approximately $1.00 per map depending on the size of the order. ~'r.¡, lJ:{,J ELGIN COUNT'( COUNCIL Civic Addressing Implementation Team From: February 23, 1998 Date: County Road Information Sign Policy Introduction The County of Elgin's Engineering Services Department is recommending the replacement of all information signs and the implementation of a County signage policy, due to changing of the Road and Line names. Re: Discussion At the December 18, 1997 Civic Addressing Implementation Team meeting The County Road Information Sign Policy Proposal was addressed, and the Engineering Services Department recommended the following Information Signs to be placed at County road 1 County road intersections only. Elgin County road route markers will be located at these intersections only. 1 Exact each approach (4 signs per intersection) will conform to M.U.T.C.D. guidelines. format wi One information sign at location of sign placement 2. 3. of the G-43' to generally conform Information sign type, size and M.U.T.C.D. (section A4.12.01). Destination Fingerboards will be used only to indicate hamlets of other population centres of greater than 1000 (St. Thomas, Aylmer, Belmont, Dutton, Port Stanley, West Lorne). The sign size and format will generally conform to the guidelines set out in section A 4.11.05 of the M.U.T.C.D. Fingerboard signs will be placed underneath Information signs for County roads that intersect the qualifying population centres. All other population centres wishing signage will use the services available to them through Canadian TODS (Tourism Oriented Directional Signing). AI 4. removed The members of the Civic Addressing Implementation Team requested that this policy be reviewed by the lower-tier municipal councils. At the February 16, 1998 Civic Addressing Implementation Team meeting, item #4 was replaced with the following on recommendation of lower-tier municipalities be redundant route markers wi existing Information signs and 5 4. Destination Fingerboards will be used only to indicate hamlets or other population centres of greater than 200. The sign size and format will generally conform to the guidelines set out in section A 4.11.05 of the M.U.T.C.D. Fingerboard signs will be placed underneath Information signs for County roads that intersect the qualifying population centres. No more than three Destination tj.~ d 4 Fingerboards will be placed on one sign. To determine which destinations are identified, hamlets with the greater populations will be identified first. All other population centres wishing signage will use the services available to them through Canadian TODS (Tourism Oriented Directional Signing). for the Budoet Considerations As this is a County Signage Policy developed by Engineering Services, the cost necessary signage could be provided for through the Roads Equipment Reserve. The fallowing this signage. nstallation of on Installation: We are seeking direction from Counci options are presented for consideration Hire an outside firm to install the signage. Include installation in the signage quotation. Request lower-tier municipalities to install the signage at no cost to the County. Request lower-tier municipalities to install the signage and bill back the County. 1. 2. 3. 4. throughout Recommendation THAT the above signage policy, Elgin County; and THAT the necessary funds to cover the costs of the signage and installation be taken from the Roads Equipment Reserve; and further THAT the installation of the information signage be (as determined by County Council) implementation for as amended be adopted Emergency Measures Co-ordinator .{ ð Submission Approved for COUNTY OF ELGIN TREASURY DEPARTMENT 1998 PROPOSED BUDGET 1997 1997 1998 % INCREASEI BUDGET ACTUAL PROPOSED (DECREASE) TO BUDGET 1997 BUDGET - - 198,987 199,231 204,697 49,747 49,301 53,221 7,750 6,832 7,675 4,000 2,749 4,000 1,000 1,895 2,250 - - - - - - 261 ,484 260,008 271.843 3.96% - 4"" :J SALARIES BENEFITS OPERATIONS STAFF DEVELOPMENT TRAVEL GRANTS OTHER REVENUES TOTAL 2/27/98 98BUDPRE.XLS TREASURY DEPARTMENT 1998 PROPOSED BUDGET Supplementary Information on Proposed Budget % CHANGE 1998 PROPOSED 1997 ACTUAL 1997 BUDGET ACCOUNT 204,697 53,221 1,375 2,250 4,000 o 199,231 49,301 1,353 1,895 2,749 o 198,987 49,747 1,350 1,000 4,000 100 5,300 1,000 4,857 622 5,300 1,000 Membership Fees Travel & Mileage Staff Development Postage & Mailing Office Supplies Repairs & Maintenance Salary & Wages Benefits 3.96% 271,843 46 260,008 261,484 Total 3/3/98 98TREAS,XLS COUNTY OF ELGIN ENGINEERING SERVICES 1998 PROPOSED BUDGET , 1997 1997 1998 % INCREASEI BUDGET ACTUAL PROPOSED (DECREASE) TO . BUDGET 1997 BUDGET SALARIES - - 159,000 BENEFITS· - - 37,500 , OPERATI0\'lS , , 5,334,305 STAFF DEVELOPMENT , , 3,000 TRAVEL - , 13,500 GRANTS i - - - OTHER REYENUES , - (2,500) TOTAL , 6,083,750 6,083,750 5,544,805 -8.86% , P) q;i ELGIN COUNTY ROADS 1998 PROPOSED BUDGET Supplementary Information on Proposed Budget % Change 1998 Proposed 1997 Actual 1997 Budget Account 196,500 1,963,483 200,662 172,433 1,600,000 400,000 155,000 Wages & Benefits Equipment and Housing Bridges & Culverts 292,923 42,387 762,653 392,247 175,074 80,150 917,867 323,000 105,000 870,000 350,000 205,000 105,750 958,750 Roadside Maintenance Hardtop Maintenance Loosetop Maintenance Winter Control Safety Devices Drainage Assessment Subtotal - Maintenance 904,000 1 865,304 184,419 1 1 1 1,630,000 250,000 1,880,000 Road Construction Bridge and Culvert Construction Subtotal Construction 3,424,305 (2,500) 22,500 2,049,723 36,127 (111,773) 27,661 50,000 40,000 Land Purchase Miscellaneous Office ,8.86% 5,544,805 48 .., 6,083,750 6,083,750 Total ENGINEERING SERVICES 1998 PROPOSED BUDGET Supplementary Information on Proposed Budget ROAD #76 EAST OVERPASS HIGHWAY#401 NORTH PORT STANLEY WARREN STREET TO FINGAL STREET FINGAL @ ROAD #73 HIGHWAY #3 SOUTH @ COUNTY LINE PATCHING RESURFACING ROAD #2 ROAD #5 ROAD #8 ROAD #20 ROAD #20 ROAD #20 ROAD #24 ROAD #35 ROAD #46 ROAD #18 AND ROAD #48 ROAD #4 EAST ALL RURAL PROVISIONAL ROAD #27 ROAD #104 CONSTRUCTION ROAD #56 YARMOUTH CENTRE ROAD TO ROAD #36 HIGH FLOAT ROAD #18 ROAD #20 NORTH TO ROAD #119 ROAD #2 TO ROAD #9 ROAD #8 TO ROAD #14 YARMOUTH CENTRE ROAD TO ROAD #74 ROAD #74 TO DORCHESTER ROAD GRAVEL RESURFACING ROAD #5 ROAD #9 ROAD #48 HIGHWAY #401 NORTH 1.6 KM ROAD #21 TO THOMAS ROAD ROAD #45 TO HIGHWAY #3 CORINTH TO COUNTY LINE WEST LORNE TO ROAD #3 SUB-DRAINS ROAD #8 ROAD #20 ROAD #35 ROAD #46 ROAD #76 PROVISIONAL ITEMS ROAD #104 ALL RURAL 23 SYSTEMS 11 SYSTEMS PLAYERS BRIDGE PATTERSONS BRIDGE 4 SYSTEMS 4 SYSTEMS ROADSIDE SAFETY SYSTEMS ROAD #19 ROAD #74 ROAD #45 ROAD #30 ROAD #52 ROAD #38 roads with highest traffic count) 49 (Le. SIGN REPLACEMENT We are currently devising a system for sign replacement for 1998 YARMOUTH CENTRE ROAD TO ROAD #56 HIGHWAY #3 TO ROAD #52 50 LAND PURCHASE ROAD #56 ROAD #35 SEVERANCES BRIDGE DECK REHABILITATION · TERMINAL RAIL BRIDGE · DINGLE STREET BRIDGE BRIDGE MAINTENANCE · FULTON BRIDGE · MEEKS BRIDGE · GARTON BRIDGE · VIENNA BRIDGE · ELM STREET BRIDGE · WALKERS BRIDGE COUNTY OF ELGIN ELGIN COUNTY LIBRARY 1998 PROPOSED BUDGET 1997 1997 1998 % INCREASE! BUDGET ACTUAL PROPOSED (DECREASE) TO BUDGET 1997 BUDGET SALARIES 767,675 823,130 845,243 BENEFITS 191,919 169,922 183,645 OPERATIONS 548,995 534,875 529,478 STAFF DEVELOPMENT 13,000 9,593 12,000 TRAVEL 7,000 4,407 7,500 GRANTS (102,352) (154,396) (102,352) OTHER REVENUES (8,000) (10,484) (62,420) TOTAL 1,418,237 1,377,046 1,413,094 -0.36% I 5 2/27/98 98BUDPRE.XLS 1998 BUDGET %CHANGE 386,825 458,418 183,645 - 1,028,888 180,000 25,000 8,150 2,200 500 215,850 1,000 6,000 8,000 6,000 1,000 6,800 22,000 50,800 17,550 8,300 9,650 35,000 5,677 13,500 5,180 7,448 3,857 6,216 7,600 50,000 16,000 185,978 1997 ACTUAL 353,739 433,570 169,922 35,821 993,052 178,395 24,911 8,039 2,223 515 214,082 814 , 8,104 5,744 - 309 21,881 36,851 15,439 8,666 9,605 35,000 5,677 11,484 5,180 7,448 3,017 6,216 5,236 64,350 6,898 184,215 52 ELGIN COUNTY LIBRARY 1998 PROPOSED BUDGET Supplementary Information on Proposed Budget 1997 BUDGET Personnel Costs: Salaries - Main 316,675 Salaries - Branches 451,000 Benefits 191,919 Salaries/Benefits, Comm. Access - 959,594 Collection Expenses: Collection Purchases 185,000 Collection Processing 30,000 Periodicals & Subscriptions 8,000 Shipping 2,500 Bookbinding 500 226,000 Overhead Expenses: Mis. Repairs & Main!. 1,000 Furniture & Fixtures , Eq!. Repairs, Main!. Contracts 8,500 Association Fees/Memberships 6,500 Lega, Professional & Consulting 1,000 Book Van Maintenance 1,000 Telephone - Branches 15,000 33,000 Leases: Aylmer 20,000 Bayham 8,100 Belmont 9,800 DuttonlDunwich 35,000 Port Burwell 5,677 Port Stanley 13,000 Rodney 5,180 Shedden 7,448 Springfield 3,017 Vienna 6,216 West Lome 8,757 S!. Thomas Public Library 64,350 Photocopier 6,600 193,145 1998 BUDGET % CHANGE 9,000 2,000 3,000 100 500 250 1,500 6,000 6,000 - 28,350 - 62,000 5,000 - 67,000 - 1,000 - 1,000 - - 1,577,866 - 102,352 9,000 - 46,620 6,800 - 164,772 - 1,413,094 -0.4% 1997 ACTUAL 8,970 1,241 2,397 70 710 176 495 3,912 3,849 21,820 86,690 4,487 91,177 728 728 1,541,926 118,632 1 0,484 35,764 - - 164,880 1,377,046 r:; , .., 1997 BUDGET 9,000 2,000 2,500 50 400 250 1,000 6,000 6,500 27,700 83,150 5,000 88,150 1,000 1,000 1,528,589 102,352 8,000 - - - 110,352 1,418,237 Elgin County Library - con'd Library Services: Supplies Photocopies (O.E.) Programs Petty Cash - Branches Advertising Miscellaneous Expenses Meals Mileage Staff Dev.rrraining Automation: Computer Hardware Computer Software Capital Budget: Book Van, Reserve TOTAL EXPENDITURES Revenue: Provincial Grant Income CA P. Funding W.C.B. Refund (Reserve) Sale of Truck (Reserve) TOTAL REVENUE COUNTY CONTRIBUTIONS COUNTY OF ELGIN CORPORATE EXPENDITURES 1998 PROPOSED BUDGET 1997 1997 BUDGET Actual % Change 32,000 2,290 206,350 10,000 11,663 2,650 4,800 15,000 4,000 2,500 998 PROPOSED BUDGET 1 29,796 2,113 221,431 10,197 11,494 2,393 2,315 12,947 3,846 2,459 24,000 2,500 223,000 14,000 11,663 Telephone Telephone System Maintenance Insurance Postage Audit & Accounting 2,650 2,800 15,000 2,000 2,266 1.500 Fax Corporate Photocopies Payroll Charges Employee Recognition Staff Training Hearing Tests GST Recoveries -2.4% - (1,000) 50,000 1300 25,000 366,553 54 , (1,418) 43,587 1 - 342,412 ,251 (1,000) 75,000 - - 375,379 Legal & Professional Advertising Retired Employees Benefits Total 3/3/98 98COREXP.xLS ref 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 CORPORATE EXPENDITURES 1998 Proposed Budget Supplementary Information on Proposed Budget 1 Telephone rates have increased 2 Actual 1998 cost 3 Actual postage costs 4 Decreased 5 No change 6 Includes additional costs for Councilors long distance fax charges 7 Administrator/Clerk photo-copy costs now included in this line therefore lower Councilors in consideration of fewer 1997 no change from 8 No change 9 Increased to reflect actual cost .e. Health & Safety from 1997 departments 998 to more closely reflect expected expenditures for 1998 increase from 1997 actual were 1997 actuals that 5F.:' .-,1 based on new for 1998 10 Training costs that includes al 11 No hearing tests planned for 1 12 Same as 1997 13 Decreased 14 Smal 1 5 Retired employees benefit costs charged to individual departments 3/3/98 98COREXP.xLS COUNTY OF ELGIN ADMINISTRATOR/CLERK 1998 PROPOSED BUDGET % INCREASE/ (DECREASE) TO 1997 BUDGET 1998 PROPOSED BUDGET 1997 ACTUAL 1997 BUDGET 156,200 37,560 6,350 3,500 2,000 150,316 31,440 7,898 3,046 1,643 151,000 36,995 8,300 3,500 1,750 SALARIES BENEFITS OPERATIONS STAFF DEVELOPMENT TRAVEL GRANTS OTHER REVENUES 2.02% 205,610 5.6 - 194,343 201,545 TOTAL 2/27/98 98BUDPRE.XLS ADMINISTRATOR/CLERK 1998 PROPOSED BUDGET Supplementary 1998 % PRELIMINARY CHANGE Information on Proposed Budget 1997 ACTUAL 1997 BUDGET ACCOUNT 156,200 37,560 700 150,316 31,440 590 151,000 36,995 700 ""Salaries ""Benefits Membership Fees 2,000 3,500 3,600 500 1,643 3,046 3,488 687 1,750 3,500 3,600 500 Travel Staff Development Su pplies Publications 2,500 1,000 2,212 921 2,500 1,000 Maintenance & Repairs Special Projects 2.98% 207,560 194,343 545 201 Subtotal Transfer Photocopy to Corporate Expenditures 950) (1 2.02% 205,610 57 194,343 Note: Salaries and Benefits are reduced by a total of for the Deputy Clerk and are transferred to Land 3/3/98 98ADMSUP.xLS 545 201 Total "" $7,440 Division 1998 MARCH 10TH, CORRESPONDENCE- COUNCIL Items for Consideration The Honourable AI Leach, Ministry of Municipal Affairs and Housing, with a copy of the Delegation/Exemption under the Planning Act, Implementation Study. (ATTACHED) See Delegation #2 1 Erika MacKenzie, Appointments Adviser, Ministry of Municipal Affairs and Housing, with information for the "Nomination Process for Municipal Membership on Local Housing Authority Boards". (ATTACHED) Q "i'Pìt " "" ' # :Ji. J,~ ,. ¿' '2' ,J " ¡ --,,! ,I" -7:'~' 'f) .' ,. ...<.'~..",wv fA),Q".(.,'\M.... -. ~~·",,,.....,v~,, ,~,....,J} ,," M,^''''(f/ Ð'loV"otJ't<<;!,¡ "(j"",, ,.","Ic'Ø'ð·'''!,/\., ,,' f;:'O ,Hi 2. ~ '-, IJM ~qp~ Ontario Ministère des Affaires municipaJes et du Logement Bureau du ministre Ministry of Municipal Affairs and Housing r,lr,I.ll~(Ç;Œ~W~® IJ)!> ~l!J JAN 777 rue Bay Toronto 01'1 MSG 2ES Tél (416) S8S,7000 Office of the Minister 777 Bay Street Toronto 01'1 MSG 2ES Tel (416) S8S-7000 2 1998 COUNTY GF ElGIN CLERK'S OFfICE 1997 TO HEADS OF COUNCIL AND PLANNING BOARD CHAIRS December 22, You may recall that I released a proposed DelegationÆxemption Implementation Strategy in November, 1996, for discussion and comment. The strategy, which elaborated on the principle of exemption established in the Planning Act, is part of a larger shift toward enhanced local autonomy and a more streamlined, policy-led planning system introduced by Land Use Plannill2: & ProJection ACJ, (Bill 20) In general, the comments which were received during this consultation supported the changes proposed in the draft strategy. The DelegationÆxemption Implementation Strategy has since been revis~d, based on the results of this consultation. A copy of the final version of the strategy is enclosed for your information. As well, ministry staff will be contacting you shortly to discuss what this means for your planning responsibilities. Should you have any questions about the strategy, please contact Mr. Paul Featherstone, Senior Planner, at (416) 585-6044 or Ms. Viviana Zothner-Cotic, Senior Planner, at (416) 585-6323, in the Provincial Planning Services Branch. For your convenience, the final version of the Implementation Strategy will also be available through the ministry Website (http://www.mmah.gov.ort.ca). under Land Use Planning. Sincerely, Association of Municipalities of Ontario 59 Enclosure Mr. Michael Power, President, Clerks c 1322(06195) ® Ontario De_egation/Exemption under the Planning Act T P 0 R on E - I R Implementat Strategy L N A I F 9 9 7 1 r e b m c e e o 60 Context In fall and winter 1995/96, the Ontario government consulted on Bill 20, the Land Use Planning and Protection Act, which came into force on May 22, 1996. The new Act was the result of the government's commitment to a sOWld, efficient and effective planning system, one which would enhance local autonomy, eliminate overlap and duplication, and bring about streamlined decision-making. During the consultation, the Association of Municipalities of Ontario (AMO) recommended legislation that would implement a community-based planning model, allowing for greater local autonomy in decision-making. In response, in Bill 20, the government provided for exemption from approval for an official plan and official plan amendments. To facilitate the process of moving toward exemption, in November 1996 the Ministry of Municipal Affairs and Housing (MMAH) released for discussion and comment an Exemption Implementation Strategy. The proposed strategy included a two-year time period during which there would be progressive delegation of planning authority to municipalities and planning boards, followed by the subsequent exemption of official plans and amendments from approval. The strategy was distributed for comment to municipalities and planning boards as well as to various professional, private and public organizations with an interest in the planning system. 1 During the consultation, 70 responses were received from municipalities, planning boards and organizations. Generally, the conu:í1ents were supportive of the principle of exemption and some suggestions were made for improvement. Many of the suggestions have been incorporated into this fmal strategy, resulting in a better balance between the need for local autonomy and the protection of provincial interests. 6 Exemption/Delegation Implementation Strategy The Implementation Strategy Introduction The implementation of exemption from approval of official plans and amendments and delegation of approval authority by the minister will proceed in phases. Each phase will build on the authority and responsibility transferred in the previous phase. An example of this would be the delegation of consents in one phase, followed by the delegation of subdivision approval authority in a subsequent phase, and finally, exemption. The implementation of the strategy will be consistent with the existing municipal plan review timetable and current restructuring discussions. The Ministry of Municipal Affairs and Housing will have a reduced role in planning approvals, but will maintain a presence in the planning system through the provincial one-window plan input, review and appeal services. Components of the Strategy The phases outlined in this report are based on the progressive delegation of the minister's approval authority. The exemption from ministerial approval will spell out and include conditions that relate to the perfonnance measures that will help both the province and municipalities in assessing the overall effectiveness of their planning programs. In addition, it. should be noted that Sections 2 and 3 of the Planning Act require that a council of a municipality, in exercising any authority that affects a planning matter, shall have regard to provincial interests and the Provincial Policy Statement (PPS), respectively. Since municipalities will be engaged in identifying and endeavouring to protect provincial interests (also known as Municipal Plan Review), exemption orders may also contain conditions pertaining to the carrying out of Municipal Plan Review as an integral part of the municipal planning process. These conditions are outlined in the sections titled Reporting and Conditions. Exemption Exemption from approval at this point applies to official plan amendments only: official plans will remain subject to the approval of the minister or the upper tier municipality (region/county). Similarly, the authorization of upper tier approval authorities to exempt lower tier municipalities (e.g., towns and townships) under ss.17(10) will include the power to exempt from approval lower tier official plan amendments only and not official plans. This authorization will come into effect 12 months after the upper tier receives exemption from ministerial approval. This approach reflects the need to protect the broader provincial and regional interests and to protect as well such things as infrastructure and sensitive environmental resources that have im.pacts across municipal boundaries. 2 62 " Exemption/Delegation Implementation Strategy The province and the upper tier municipalities will continue to provide a coordinating function through the approval of official plans, the introduction of provincial one-window planning, and Municipal Plan Review (MPR). The effective implementation of one-windowlMPR will rely on input and consultation at the beginning of the local planning process. This would include commenting on draft amendments, attending public meetings, and working out solutions to planning issues in cooperation with affected stakeholders. The deferral for 12 months of authorization of upper tier municipalities to exempt their lower tier municipalities will allow for further development of the municipal plan review and restructuring exercises currently underway. The timing of exemption and related conditions for lower tier exemption will continue to be an upper tier responsibility. Delegation The delegation of the minister's approval authority (consents, subdivisionslcondominiums and lower tier official plan amendments) will be based on a balance between local planning capability and the continued promotion oflocal autonomy. The delegated approval function will be tied to the most relevant level and to existing planning capability. Where local planning capacity does not exist, some limited approval authority will be delegated, with the expectation that planning programs will be developed so thatfue service can be provided in a responsible manner. Counties without established planning programs, for example, would receive delegation of subdivision approval authority with the, expectation that a planning program will be established. Subdivision delegation and education and training efforts to build capacity should result in an established planning program. Additional delegation of authority to these counties would be contingent on the further development of the county planning program. With regard to Northern Ontario, it is recognized that the govemment is currently dealing with the issue of appropriate governance that takes into account, among other issues, the Who Does What panel (WDW) recommendations. Consequently, the delegation of consent approval authority, and in some cases, subdivision/condominium approval authority, to planning boards and some northern municipalities is likely to be appropriate. It is also fitting to exempt from approval official plan amendments proposed by planning boards or municipalities within planning areas. Restructuring Given the significant number of restructuring activities currently underway and the possible impacts of service delivery options in Northern Ontario, each municipality and planning board will be assessed prior to implementation of the exemption/delegation strategy with regard to active restructuring exercises and any legislation affecting municipal boundaries. 3 ~1 " 6 Exemption/Delegation Implementatwn Strategy Phased transfer of approval authority will take into account municipal restructuring. However, if it is detennined that implementation will interfere with restructuring or is premature, depending on where planning functions will be located, the phasing will be adjusted to accommodate the situation of individual municipalities (e.g., Counties of Frontenac and Lennox and Addington). Status of Official Plans The Planning Act provides for the assignment of approval authority to upper tier municipalities immediately upon the approval of new parent official plans. Because a number of upper tier municipalities are preparing new official plans, the implementation phasing will be adjusted according to the projected timing for the approval of these documents. Assessment of the Planning System It is the responsibility of the province to assess the broad, overall perfonnance of the streamlined, policy-led planning system under Bill 20. Conditions included in the exemption orders will help to provide perfonnance measures that will assist the province, municipalities and other stakeholders to evaluate the operation of the planning system. This evaluation will also provide insight into the need for further system changes. The province will report annually on the effectiveness and efficiency of these improvements to the planning system. The second annual assessment will be used to detennine whether further changes need to be made to the system, including exemption provisions and/or delegated powers. Planning Support Services In the interests of enhancing local autonomy, the Ministry of Municipal Affairs and Housing will provide increased planning system support services to assist municipalities in delivering local planning services. This will include operational and administrative education and training and the development and provision of technological support tools (e.g., computer tracking systems, assistance in interpreting policy, on-line access to ministry infonnation and services, etc.). Phasing The implementation of the exemption/delegation strategy will take place in an incremental series of three six-month phases, with each phase building on existing planning responsibilities. The implementation of exemption in the new City of Toronto will be detennined as a result of consultation once the new city is in place. It is important to note thatthere are a few municipalities not included in the phasing section. Other municipalities undergoing fonnal restructuring exercises will be included in the phasing section immediately following the completion of the restructuring process. 4 64 Exemption/Delegation Implementation Strategy Under the provisions of the Planning Act, when an upper tier municipal official plan or part of it comes into effect, the upper tier municipality is assigned ~pproval authority for lower tier official plans and amendments as well as for plans of subdivision\condominium (where it has not yet been delegated). For upper tier municipalities presently preparing official plans, the transfer of approval powers will occur automatically through the provisions of the Planning Act rather than through separate delegation orders under this strategy. The exemption of these upper tier municipalities will occur in the phase immediately following the approval of the official plan. The following counties are required by regulation to adopt new official plans by December 31, 1997: County of Grey County of Hastings County of Lamb ton County of Middlesex County of Perth County of Simcoe United Counties of Prescott & Russell County of Bruce County of Huron County of Peter borough County ofWellington - tº-Decembed297 u Exempt ITom ministerial approval all upper tier official plan amendments for the Regional Municipalities of York, Durham, Halton, Hamilton-Wentworth, Waterloo, Ottawa-Carleton, Peel, Niagara, Haldimand-Norfolk, Sudbury, District of Musk ok a and County of Oxford.:~r \~., Phase 1 ~ cities Exempt ITom ministerial approval all official plan amendments for separated cities, in the north and the Town of Orangeville. ,;2 ~ Delegate the minister's authority to approve subdivisions to the County of RenfÌ'ew. ~ tQ J_nluL1~8 Exempt ITom ministerial approval the official plan amendments for the new City of Toronto. ,lanna Phase 2 ~ Exempt ITom ministerial approval official plan amendments for the County of Prince Edward (restructured). ~ Delegate the minister's authority to approve lower tier official plans and amendments to the County of Victoria. ~ Delegate subdivision/condominium approval authority to the Counties of Brant, Dufferin, Elgin, Essex, Haliburton, Lanark, Leeds & Grenville, Stormont, Dundas and Glengarry as it applies to constituent lower tier municipalities without planning departments. * This ~ 5 65 Exemption/Delegation Implementation Strategy delegation is to be based on the condition that these counties do not have the power to sub-delegate the authority to the lower tier municipality without the minister's approval and/or Consider delegating subdivision/condominium approval authority to lower tier municipalities with planning departments, within counties that do not currently have a county plan and/or planning department (Brant, Dufferin, Elgin, Essex, Haliburton, Lanark, Leeds & Grenville, Northumberland and Stormont, Dundas and Glengarry). Delegation * will depend on factors such as the status of local restructuring, alternative planning service delivery, planning programs in place and other issues affecting the delivery of planning services. · Delegate subdivision/condominium approval authority to any municipal planning authority . · Marys, Delegate subdivision/condominium approval authority to separated towns (St. Gananoque, Prescott and Smiths Falls). · Delegate the minister's authority to approve consents to planning boards that do not have this responsibility. · to approve subdivision/condominium to planning Delegate the minister's authority boards. · to D~çember 1998 Exempt from ministerial approval official plan amendments of the prescribed counties whose official plan has come into effect in Phase 2. Jul' Phud_: · Exemptfrom ministerial approval official plan amendments for the County of Victoria. Exempt from ministerial approval official plan amendments for separated towns (St Marys, Gananoque, Prescott and Smiths Falls). · · and/or plan amendments for planning boards Exempt from ministerial approval official municipalities within planning areas. · Delegate the Minister's authority to approve consents to the remainder of northern municipalities that presently do not have the authority. * · Delegate subdivision/condominium approval authority and/or exempt from ministerial approval official plan amendments in restructured municipalities as appropriate. · (* means amendments to Planning Act required) 6 66 ~ Exemption/Delegation Implementation Strategy After ~hase-3.: Assuming the complete implementation of these three phases as noted above, the MMAH would remain the approval authority for the following: official plans for upper tier and single tier municipalities, separated cities and the Town of Orangeville, planning boards and municipal planning authorities; official plans and amendments for lower tier municipalities within counties where the COWlty does not have an official plan and there is no municipal planning authority (Brant, Dufferin, Elgin, Essex, Haliburton, Lanark, Leeds & Grenville, Northumberland, Lennox & Addington, Renftew, Frontenac and Stonnont, DWldas & Glengarry); and official plans, amendments and plans of subdivision/condominium for northern municipalities within districts outside of planning boards; and consents and plans of subdivision/condominilUIl for Wlorganized territory not included in a planning area. MMAH would also continue its input, review and appeal ftmction as the defmed approval authority whether or not exemption has been granted. Under the provisions of ss. 17(15) and 22(1) (a) of the Planning Act, notice of official plans and/or amendment must be provided to MMAH as prescribed by regulation. It should be noted that as restructuring initiatives and/or the creation of new municipal planning authorities or planning boards occur, appropriate adjustments to retained apprf.?val authority will occur. to assess the performance of the Performance Measures With the emphasis on a policy-led planning system, the ability new system takes on increased importance. Measuring perfonnance will help municipalities assess the effectiveness of various components of their planning programs, such as their official plans, operational policies and procedures. On a broader scale, it will allow for a more comprehensive assessment of the value added by municipal planning and contribute to budget and resource forecasting. 7 MMAH is currently developing performance measures for the land use planning system in three areas: decision accoWlting, trends analysis and implementation of the new planning system. p< , ¡ 6 Exemption/Delegation Implementation Strategy Within the exemption strategy, performance measures will allow the province to assess the performance of the Planning Act, the Provincial Policy Statement, and the delivery of planning services. This can include a five-year review of official plans and a review of administrative practices. In terms of trends analysis, municipalities and planning boards will be encouraged to undertake performance monitoring of the broad trends in land use planning. Third, the exemption performance measures will help MMAH to understand the progress being made in implementing the new planning system. Reporting To assist in gathering information related to the performance of the new planning system, exempted municipalities will submit a policy evaluation report to the approval authority (MMAH) each year. This information will complement the internal tracking of indicators compiled by the ministry. Similarly, reporting on performance indicators would also be carried out by lower tier municipalities for which an upper tier is the official plan approval authority. Conditions To facilitate assessment of the performance of the planning system, the exemption/authorization orders will include conditions. The conditions applied will: require a copy of a draft official plan amendment be forwarded to the approval authority (i.e. the minister or upper tier municipality) as part of the information to be provided under ss. 17(15) and ss. 22(1). The corresponding regulation will be amended to include a draft copy of the document as part of the information package. · which confirms the decision's 17(28) require a copy of the clerk's declaration under ss. effective date. · require that the minister receive a copy of the clerk's record that is forwarded to the OMB under ss. 17(29) and ss. 22(9) for official plan amendments that are appealed. · 8 require the completion of a policy evaluation report to be submitted to the approva. authority. As a complementary condition, upper tier approval authorities will include information from the lower tier municipalities. 68 Exemption/Delegation Implementation Strategy · The above-noted information will be added to the approval authority's in-house data. The management of this data, responses and critical dates will assist in the evaluation of the planning system by the ministry and/or approval authority. The data will be used to track: the performance and effectiveness of early consultation/input extent of, and issues associated with, appeals performance/implementation of the Provincial Policy Statement. · · · Data compiled will form the basis of the MMAH Annual Report on Planning in Ontario. Conclusion The implementation of the exemption strategy will rely on effective delivery of the provincial one-window plan input, review, and appeal services, on the Municipal Plan Review (MPR) process, and on preconsultation, both provincially and municipally. It will also rely on the expectation that municipalities, planning boards and the development industry will have regard to and implement provincial interests in applications and decisions. While exemption removes a second level of approval from the planning system, thus streamlining the approval process, it is important that a broader perspective of the planning system be maintained. The effective practice of one-window, MPR and early preconsultation is key to ensuring that provincial, municipal and cross boundary planning interests are coordinated and protected. The commitment on the part of all stakeholders in the planning·process to work cooperatively and provide timely information and input through the planning process is of paramount importance. 9 69 Any questions about this document should be directed to: Provincial Planning Services Branch Ministry of Municipal Affairs and Housing 777 Bay Street, 14th. Floor Toronto, ON M5G 2E5 Exemption/Delegation Implementation Strategy Soeiété de logement de l'Ontario Ontario Housing Corporation Ministére des Affaires munieipales et du Logement Ministry of Municipal Affairs and Housing A\ ~® ~ŒœŒQ~Œ® OHC Support Branch Direction du soutien à la SOLO Agency & Branch Services Services aux organismes et à la Direction 777 Bay Street, 2nd Floor 777, rue Bay. 2' étage Toronto, ON M5G 2E5 Toronto (Ontario) M5G 2E5 (416)585-6436 (416)585-6436 fax:(416)585-6322 téléc:(416)585-6322 e,mail-c.eiee. http://www.mackener@mmah.gov.on.ca 1998 COUNTY OF ELGIN CLERK'S OFFICE FEB 2;' 1998 19, February Mr. Mark G. McDonald, AdministratorlClerk County of Elgin 450 Sunset Drive st. Thomas, ON N5R 5V1 NOMINATION PROCESS FOR MUNICIPAL MEMBERSHIP ON LOCAL HOUSING AUTHORITY BOARDS RE Recently the Minister of Municipal Affairs and Housing wrote to your Head of Council, advising that the provincial positions on local housing authority (LHA) boards would be transferred to upper tier and separated municipalities. I am attaching a Ministry of Municipal Affairs and Housing outline that gives an overview of LHA business and the functions and responsibilities of the board members, a summary of the nomination process, and a chart of the current board membership of the Elgin & St. Thomas Housing Authoritywhich shows what will be required from your pffice. " The transfer of provincial nominations is an interim measure until social housing programs have been reformed and enabling legislation is passed that will allow municipalities to assume full administrative responsibility for social housing programs The Minister has not been making provincial appointments for some time, in order to create vacancies for municipalities to fill. Nevertheless, in some cases recently it has been necessary to make provincial reappointments to ensure either continuity or minimum membership to keep an LHA viable. The county will. be retaining the nomination of one member, currently Albert Ford and two provincial nominations are being transferred to the county. There is one vacancy that needs to be filled immediately and one member currently serving who is eligible for reappointment. We are asking that you respond with your county's recommendation for reappointment by March 6,1998. The Minister recently made a decision that elected municipal officials are eligible for nomination to the LHA boards. However, municipal non-profit board (MNP) members and staff who arË/ directly responsible or work for an MNP will not be eligible for appointment. )' 70 2 The LHA boards are agents of Ontario Housing Corporation (OHC) and are responsible for the day-to-day management of public housing. They report to and receive funding and direction through the OHC Board. If you have any questions regarding the nomination of members for LHA boards, please call me. The formal appointments to the LHA boards will continue to be made by Order in Council on the recommendation of the Minister. recommendations to my attention !~ (\..Á> Please forward al It Sincerely, /~: Erika MacKenzie Appointments Adviser j 7 Attachments Local Housing Authority Chair and Manager c.c. Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing ~ ® Societe do logement de I' Ontario Un org8nisme du gouvernetTletntde l'Ontario Ontario Housing Corporation An Agencv of the Government of Ontario LOCAL HOUSING AUTHORITIES Ontario Housing Ontario Housing Corporation provides rent,geared-to-income housing to eiigible households including: famiiies, senior citizens; singles; childless couples; people with disabilities and refugee claimants. Victims of abuse are eiigible for special prioritY Local housing authorities are responsible for the day,to-day management of Corporation's rental housing across the province. There are 54 local housing authorities responsible for about 105,000 rent-geared-to-income units in more than 300 municipaiities across the province. Most of these units, more than 84,000, are owned by Ontario Housing Corporation and managed by the local housing authoritY. The remainder are rent,geared,tO,income units made available to OHC through the rent supplement program. Rents are based on the incomes of tenants, rather than market rates. Each housing authoritY is estabiished by provinciai order in councii and operates under a management agreement with Ontario Housing Corporation. This agreement sets out the responsibilities of the authoritY. A standard by,law allows the authoritY to hold meetings, set up banking arrangements, employ and pay staff, receive and disburse funds and keep books and records. framework Housing authorities are delegated freedom of action to deal with locai issues within the of management agreements and general poiicy directives issued by the corporation. While these directives are intended to ensure that basic program poiicies are appiied in a uniform manner throughout the province, there is some latitude to permit the housing authorities to deal with unique situations which may arise in their communities. MEMBERSHIP The number of members appointed to a locai housing authoritY is determined by the size of the housing portfoiiO under its administration. Smaller housing authorities have five members while larger ones may have as many as 13 members. for The federal and municipal governments nominate a number of public,spirited citizens appointment to the housing authoritY by provincial order in council. FUNCTIONS AND RESPONSIBILITIES Ontario Housing Corporation. Housing authorities are agents of system Rents are based on geared-to-income scales established by ,..,0"\ « {J include: Selecting tenants, using a standard housing prioritY Collecting rents from tenants. Ontario Housing Corporation The prime duties of the housing authoritY . to ensure that the 2 months leases are adhered to Reviewing each tenant's gross income at least once every ten.ants' rents comply with the program requirements the terms of tenants Ensuring . financial rents and incomes and and to applicants, tenants, leases, that these are in good state of repair Keeping records relating transactions Maintaining buildings and grounds to ensure appearance. . MEMBERS RESPONSIBILITIES OF The major responsibilities of local housing authority members include: Attending and participating in monthly board meetings, committee meetings and other activities of the board they come across while carrying out their · the confidential nature of information Respecting duties · nformation and Protection of Privacy Act and the Freedom of regulations set written· communications in out Following the Ensuring that manager · · the chair as recommended by the through appropriate staff are directed the staff of Hiring a manager and approving the employment manager with al · manager required by Ontario the Allowing day-to,day administration of the authority management of the portfolio as with remain to Ensuring financial and administrative Housing Corporation · · with corporation Reviewing and approving budget submissions to Ontario Housing Corporation Ensuring housing authority activities such as tenant selection and placement, collection of geared-to-income rents, are carried out fairly according to Ontario Housing Corporation operating guidelines Developing policies and setting clear objectives for the authority consistent policies and direction · · · Keeping up to date on government and corporation policies and ensure that they are implemented when applicable is appropriate the authority the decision,making process promoting policies and programs of this whenever Encouraging tenant participation in Representing the authority in the community, and Ontario Housing Corporation. · · · aUALlFICA TIONS A nominee must be a responsible and established resident of the local community. Members are volunteers, and are not paid for their services. However. reasonable expenses such as travel and child care are paid. community. Nominees are chosen because of their interest in the well'being of the people in their They should also be prepared to take part in monthly meetings. 6f, to) 7 membership provincial political office, his/her If an appointed member is elected to federal or terminates on the day of assuming office. INELIGIBLE membership Municipal Non,Profit board members and staff are not eligible for appointment. Employees of the Ministry of Municipal Affairs and Housing, iocal housing authorities, and Canada Mortgage and Housing Corporation are not eligible for membership. However, they become eligible three years after they leave one of the three organizations provincial governments are not eligible for Elected officials in the federal and MEMBERS Prior to seeking a nomination for membership, the ministry consults with the chair of the authority to ensure that a blend of the necessary skills and experience is maintained among the members. SELECTION OF The level of government responsible for nominating a candidate will be contacted by the ministry with a request to f.ill a vacancy on the LHA board. When a nomination has been seiected, the government concerned forwards the name to the ministry, together with a resume, for appointment by provincial order in council. When the chair position becomes vacant, the Chair to the Minister of Municipal Affairs CHAIR The chair is appainted by the provincial government. LHA board makes a recommendation for a replacement and Housing. CHAIR AND VICE The vice,chair is elected by the members from among the members APPOINTMENT AND MAXIMUM SERVICE TERMS OF office. up to a maximum of six years service Chairs and members are appointed initially for two year terms of Reappointment is limited to two further terms of two years, Agency & Branch Services in Toronto at: information, please contact Erika MacKenzie Anne Ramdass 585,6436 or 585,7501 For further (416) (416) 2/98 7~ Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing Â\ ® Societe do logement de l'Ontario Un organisme du goUvernement de l'Ontario Ontario Housing Corporation An Agency of the Government of Ontario LOCAL HOUSING AUTHORITIES The Ministry of Municipal Affairs and Housing will notify you when a member is required on the LHA along with the skills or expertise that may be requested by the Chair. It is encouraged that nominations be drawn from those communities in which Ontario Housing Corporation properties are located but this is not a requirement. Appointments to the LHA boards will be made by Order in Council on the recommendation of the Minister on the basis of niminations from the federal and municipal governments M A candidate should be a responsible and established resident of the community; have a demonstrated interest in the community as the position is unpaid; be committed to progressive change and tenant participation in LHA decision-making; and be prepared to participate actively in monthly meetings. Some of the desirable qualifications include financial or legal background; expertise in landlordltenant relations; leadership skills; sensitivity to different cultures, and a knowledge of current issues in the sociallpublic housing field. Actual experience living in public housing would be an asset. The chair and members provide support in the management and approval of all housing authority activities including: financial planning, budget responsibility, tenant relations, staff relations, and liaison with the local community. In addition to membership qualifications, a housing authority chair should have proven leadership experience, ability to manage financial resources, and good "people skills". The chair recommends the reappointment of members. The municipality will be contacted with chair recommendations. Approval to reappoint member will be sought from the municipality on expiration of the member's appointment. Ineliaibilitv Officials elected to federal or provincial office, municipal non-profit board members and staff, are not eligible for appointment. Qintment Members are appointed initially for a two year term of office with two additional appointments of two years each up to a maximum length of service of six years. Terms of A General Meetings are held monthly. There are generally sub-committees which also hold meetings as required. Each authority, arranges its own schedule. Remuneration LHA members are volunteers with reimbursement of reasonable expenses. 75 PLEASE SEND THE NOMINATION ALONG WITH A RESUME TO 76 Ministry of Municipal Affairs and Housing Ontario Housing Corporation OHC Support Branch Agency & Branch Services 777 Bay Street, 2nd Floor Toronto, ON M5G 2E5 Tel: (416) 585-6436 . Fax: (416) 585-6322 -.1 --~ PS Hans Van Voorn, Eva Tippel, Philip Dell are former provincial members. .. .LEVEL OF ELIGIBLE FOR YEARS " MEMBER MUNICIPALITY GOVERNMENT REAPPOINTMENT SERVED VACANT . COMMENTS . Hans Van Voorn 'St. Thomas Municipal , 1 March 31,1997 Please seek replacement nomination. (chair) (vacant) . . ..' Yvonne Harris St. Thomas Municipal December 31,1998 3 Will contact municipality October, 1998 to seek approval to reappoint. Eva Tippel Aylmer County December 31, 1 997 3 Will contact county February, 1998 to . seek approval to reappoint. Philip Dell (vacant) St. Thomas County 3 May 31,1996 Please seek replacement nomination. Albert Ford Rodney County December 31,1998 5 Will contact county October, 1998 to . seek approval to reappoint. ßQî..¡IWW¡m~qttMr;¡W ~t~mi!fjgmij¥1iliWr;¡ì ijWðììlãtr;¡!¥1!ìMliili p~~¡m¡u¡gßjWÆ~$tW ~@fltlmm ?t~milt1t1*1~~¡ Ml1iHt~j¡¡I~~tl1 ¡~Mm~it~1~WÆm~fJf,N1M1~tìt~lM1~1~III¡M1M~mu@It~1t~~~tMII;1 $jg{¡øiWiliM'~ìI¡¡1¡¡¡¡jW~I W'wW:E¡¡;~¡¡I1MMl ,ffi¡¡¡¡mft\1li¡;;¡;;Wiïm ¡¡¡m¡wMJi@@ø'$!'iìmìiliM11i MMfMfMŒ t~Ú~.::~.x~/~1:drMWJMiIt1t~; fu1;~~H*t*i1MMtt~~gM~J~;~f.~1¡M~11~11m1HI1~1~MI*~@t~Mt1;1~M;m~ ...................... J.:mªiîª;mlfi@*~im.Hl §t@Jlì1miÎitUl~ t~ªgtêt!ì;\î¡;tm;¡m1 ì~t~Iìg~llii~~\f:~11íIf:1i1\~1~f~I~Jt1f~;~fjI~!1 §ît!¡RtljJj 111'"111111111\1' 8 members ELGIN AND ST. THOMAS HOUSING AUTHORITY STATUS REPORT AS AT Januarv 31.1998 Museum (519) 631-6537 ~l?,inCounty Pioneer 32.Talbot street; SI. Thomas, 1A3, Qntario. N5P "'j;::.<., ' '!(" . (-- ¡~·¡1;.-:~~¡::.;-11': ":.:":'!\"':;'!":'::»~ .·II'....···',-..:'I·'··III·'::'.I.J\\., ;::I!ïi~ " II, It. 11Pi~ \,.., :~~,l:'ii·;:;G'. " _" ~ : . '. . ' c' .' . 1998 February 23 , Mr. Márk McDpnclld Administrator/Clerk County<;>f Elgin 450 Sunset,Drive 51. Thomas, Ontario N5R 5V1 . Mr. McDonald Deár ~ At ¡:¡ meE\ting of the Elgin Cqunty Pione.er MyseumExePlJtive Committøe held on FebrUary ~8, 1998, Mrs. Gundy, Goutouskiwasnominated as ,one .of, the M~seym's members at large. Ple-asè present our.seledion of 1I¡1rs.Goutouski for approval by County CounciL " , ' Re: Member at Lår, ~ truly: Mrs. CatÌ1erinE\Smith Chairman . . . ElginÇ.ounty Pioneer Museurn Executive Committee 1998 COUNCIL CORRESPONDENCE - MARCH 10TH, enda The Honourable David J. Johnson, Ministry of Education and Training, with information concerning the Province's provision of $215 million to assist the District School Boards and School Authorities with their transition programs (ATTACHED) Consent A Items for [nformation 1 The Honourable AI Leach, Ministry of Municipal Affairs and Housing, with information concerning the local housing authority (LHA) boards and increased municipal involvement. (ATTACHED) 2 Mr. Geoffrey Quirt, Director under s.s. 3(2) Nursing Homes Act R.S.O. 1990, c.N.7 Ministry of Health, confirming closure of the Bobier Convalescent Home and surrender of the licence. (ATTACHED) 3 Premier Michael D. Harris, acknowledging Council's support of the County of Bruce's resolution regarding realignment of provincial-municipal services and the potential financial impact on Ontario municipalities 4 (ATTACHED) Co-operative Activities by School Boards Information Kit from the AMO Special Meeting of February 6/98 - Toronto, Communication: (Available in the Clerk's Office) 1) Michael Power, Office of the President, AMO 21. WDYV BackQrol,!nder - Key Stages in the Evolution of Who Does What (WDW) 3)" "- AMO's Goals and Objectives for WOW 4)" "- Changes to Provincial Municipal Transfers (1993-1997) 5)" "- Evolution of WOW Program Transfer and Provincial Financial Estimates 6) - Municipal Responses to Managing With Less 7) - Preparing Your Own Municipal Profile on Your Municipality's Management Track Record and the Consequences of Downloading _ 'Pay But No Say' Services Status of Legislation, Regulations and Billing Process _ Members Approve AMO Restructuring Plan _ Association Members Approve Changes to AMO's Structure and Operations _ Questions and Answers About the Approved Changes to AMO's Structure and Operations _ Changes to AMO's Resolutions Process _ Amendments to AMO By-Law No.1 Approved at February 6, 1998 Special Meeting 78 Member Ontario "Backgrounder" " " " " " " " " " " " 8) 9) 10) 11 ) 12) 13) 5 6 Items for Information Consent A continued 7. AMO Membership Communication 'ALERT'. "Province Confirms Timing For Revised WDW Data". (ATTACHED) 79 lIi Ministry Ministère McwaI8Iock ÉdIIIce MrMaI of Education de l'Éducation Queen's Part< Queen'. ParI< Toront<>. ontItio Taranto (ontItio)_ .. ! and Training et de la Formation tKlA 112 M7A 112 -~ Tetephone (416) 325-2600 T~ (416)32S-2600 o.laßO FacaimìIe (416) 325-2608 TéI&:cpiour (416) 325-2606 MIni&1er Mlnlstr. Memorandum to: Board Chairs From: David J. Johnson Date: February 23, 1998 Subject: School Board Restructuring Fund I am pleased to'infonn you that the Provincial govenunent will provide a total of $215 million to assist District School Boards and School Authorities to make the necessary adjustments and achieve significant savings in adminis1ratÌon as a result of the change in educational governance in Ontario, This fì.mding will also assist all boards with one- time costS to implement new communication teclmologies and information systems to pennit more effective and efficient operations. In addition, these funds will offset initial start-up costs for the newly created French language boards, The Province is currently involved in negotiations with the Federal government for assistance in the implementation of Ontario's new French-language governance structure. To date, however, we have not been able to reach an agreement. I will continue to seek a fair Federal commitment. To be eligible for funding suppolt under this program, each board will be required to develop a restructuring plan which would outline activities that it intends to undertake over the next several months to change the way tlµ¡t it does business. That plan is to identifY milestones and target completion dates, and provide estimates of savings that will be achieved. Those plans are to be submitted by March 31, 1998. Many school boards have already achieved significant savings through co-operative measures undertaken with other private and public sector agencies. I am convinced, however, that even greater savings can be achieved as boards work together and with other partners to take advantage of the opportunities created by resuucturing to operate more efficiently. As you identifY strategies to address your needs, I encourage you to build on best practices within the system and develop common solutions to problems faced by many boards and public sector agencies across the province. I have asked the Education Improvement Commission to assist in this program. The Commission is available to provide valuable advice as you develop your restructuring plans. It will also be reviewing those plans as they are submitted and making recommendations to the Ministry regarding their implementation. go 2 It is our intention to advise boards of their funding under this program by the end of April Additional infonnation will be forthcoming under separate cover from Ministry staff. In the near future I win be måking announcements regarding the new funding model. Following that announcement. additional transition assistance will be made available to deal with adjustments related to implementation of the model. 8 416-863-2101 ® Ontario Please Call In Case of Transmission Difficulties County of Elgin News Release Communiqué Please Deliver To Mlnistète de !'Êducation et de 18 Formation School Board Transition program encourages innovation, co-operation as school boards restructure Ministry of Education and Training TORONTO - (February 23, 1998) Ontario's new district school boards are being encouraged to develop innovative ways of doing business through a transition program announced today by Education and Training Minister Dave Johnson. "The start-up of the new district school boards is an opportunity to find new ways of doing things. Weare looking for creative and co-operative approaches to the effective use of resources," Johnson said. "We want boards to take a fresh look at the services they deliver, and suggest ideas on how they can make improvements to the system while operating as efficiently as possible." Ontario will provide a total of $215-million in the next two years to help district school boards meet restructuring and start-up costs and increase their administrative efficiency. The funding will also help offset start-up costs for Ontario's new French-language district school boards. "This funding will ensure boards can meet immediate restructuring costs and find more efficient ways to operate," Johnson said. ''These innovations should directly benefit students by enabling boards to focus greater resources in the classroom." The Transition program will give priority to funding proposals that feature co-operative activities among school boards and other public or private sector partners. Johnson said. For example, a consortium of the two York Region school boards developed a single school bus transportation system that has saved over $8-million in three years. The boards acquire many supplies and services jointly, saving $500,000 annually by eliminating duplication. The consortium also established a joint audio,visual resources library to serve classrooms of both boards, and amalgamated the boards' student attendance counselling services, saving a further $300,000. . "There are already several school boards taking advantage of partnerships, 0"" Ö t, Visit the Ministry of Education and Training's World Wide Web site at http://www.edu.gov.on.ca Visitez Ie site Web du ministère à I'adresse Internet suivante : http://www.edu.gov.on.ca 2 School boards have been asked to prepare restructuring plans indicating how they will use the funding to make permanent changes in the way they do business. The plans are to be submitted to the Ministry of Education and Training by March 31. Boards will be advised of their allocations by the end of April. to The Education Improvement Commission has indicated that it is available to provide advice boards as they develop their restructuring plans. 30 , Ian Henderson Communications Branch (416) 325-2009 '." t.1 8 For further information Danièle Gauvin Communications Branch (416) 325-2630 Visit the Ministry of Education and Trainings World Wide Web site at http://www.edu.gov.on.ca Visitez Ie site Web du ministère à I'adresse Intemet suivante : http;//www.edu.gov.on.ca ® Ontario Backgrounder Renseignements Ministère de I'Ëducalion 91 de Ia Formation Ministry of Education and Training for school boards Transition program On January 1, 1998, 72 district school boards were established in Ontario, replacing 129 major school boards. At the same time, 37 small isolate or hospital school boards were renamed "school authorities". The 72 new district school boards include 12 new French-language boards. Of the 60 new English-language district school boards, 36 are the result of an amalgamation of two or more old school boards. Ontario is providing $215-million in transition funding for new district school boards and school authorities. Priority for funding will be given to restructuring activities that involve a co-operative approach among school boards and other public or private sector partners. This funding will be used to achieve significant and permanent savings in school board administration. Restructuring activities eligible for funding include: standardization of policies and procedures for amalgamating boards - examples include: - integration of computer-based administrative systems, such as payroll, accounting, human resource systems, or student information systems - human resource or administration policies and procedures - consolidating assets and records acquiring and using communications technology establishing co-operatives with public or private sector partners start-up costs for the new French-language district school boards · · · · also be eligible for reimbu~sement of other costs related to restructuring, including of consulting, legal, audit, and other professional services setting up board offices for the new French-language boards severance, counselling and training costs for non-teaching employees laid off as a result restructuring Boards wi · · · Boards have been asked to develop plans for restructuring activities and submit these to the Ministry by March 31. Boards will be notified of their allocation by the end of April. is available to provide advice to it The Education Improvement Commission has indicated that boards as they develop their restructuring plans. 8!f! 30 ~ ~..... Ontario ~~(f~Q~Œ® Ministère des Affaires municipales et du Logement Bureau du ministre 777 rue Bay Toronto ON M5G 2E5 (416) 585-7000 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street Toronto ON M5G 2E5 (416) 585-7000 1998 FEB 23 1998 16, February GaUNrf ßF ElGlM GlERK;S OFFICE Dear Heads of Council I am writing to inform you that in recognition Ethe fact that on January 1, 1998, mUnicipalities assumed the provincial share of 1 ding for social housing, they will :!lOW be given increased opportunities to participate. the decision-making oflocal housing authority (LHA) boards. As you know, L.HA'S are .responsible for the~anagement ofpubli'c housing projects across the province. They are managed by bo ds of directors made up of volunteer members from local communities. The boards are agents of the Ontario Housing Corporation (OHC), reporting to and receivin funding and direction through the OHC board. In current practice, municipalities appoint one fifth of the members on an LHA board, with the remaining appointments divided fed ally and provincially. But as we move towards transferring full administrative respon ibility of social housing, and as vacancies occur on LHA boards, nominations which wo d have previously been made by the province will be made by municipalities. This will allow municipalities an increasingly important role in the day-to-day management ,f the public housing stock. If there is a vacancy on an LHA board in yourimuniCiPality, ministry staffwill contact your municipality directly to request that you ominate candidates as soon as possible. Candidates for membership are recommended by me to Cabinet and appointed by Order- in-Council. Since all billing for social housing is through pper-tier and separated municipalities, these municipalities will be given the nomina ons to LHA boards. If one LHA manages public housing units for both an upper-tier m . cipality and a separated municipality, the distribution of municipal positions on the L 's board will be based on the portion of the total social housing bill paid by each municip 'ty. Any current municipal nominations on an LHA board will continue to be given to e municipality that had them originally. /2 o~ 7'! ;"""¡ '-' ,; - -2 H In northern areas of the province, where an upper-tier government does not exist and where an area services board is yet to be established, proviÌ1cial nominations will be distributed, one per municipality, beginning with the municipality that is being billed the highest amount. Once an upper-tier organization is established, the previous municipal nominations will be given to the new upper-tier organization. This-tr:msferof pro';incià1-nom1!'!2.tions is an ,interim measure until social housing programs have been reformed and municipalities are' able to assume full administtative responsibility. The province' and its agencies remain fully committed to municipal involvement throughout the ttansition period, and municipalities are sttongly represented on the new Social Housing Committee and working groups on social housing reform. Three municipal members will also be appointed shortly to the OHC board of directors so that municipalities can participate in the decision-making at a corporate level. The ministry is working with the Association of Municipalities of Ontario to choose these appointees and will announce the appointments publicly when they are made. If you or your staffhave any questions regarding the nomination of members for local housing authority boards, please call Alfredo Bartucci, Agency and Branch Services, OHC Support Branch, at (416) 585-6171. Sincerely, If' ((;) o o AI Leach Minister o ® Ontari Ministère de la Santé Ministry of Health (416) 327-7345 (416) 327-7364 Tel Fax: Long-Term Care Division 80 Grosvenor Street 5th'Floor, Hepburn Block Toronto, Ontario M7A R3 ~Œ©~aWŒ® 997 1 29 December 1998 COUNTY OF ELGIN Cl.ERjI'S OfFICE FEB 24 Mr. Rien VanBrenk Chairman, Committee of Management Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Van Brenk Mr Dear Dutton This is to confirm that Bobier Convalescent Home in Dutton under Licence #2165 for 57 beds closed effective July 22, 1997. This date corresponds with the date the residents were transferred to BobierVilla, a new facility operating as a Municipal Home for the Aged, located at 1 Bobier Lane in Dutton. Convalescent Home Closure of Bobier RE As you are aware from previous correspondence, the Ministry of Health has permitted you to retain the 57 nursing home beds for sale within a reasonable time-frame and subject to Ministry approval. These beds will be held in abeyance until they are sold. Dutton has been Convalescent Home The nursing home licence #21 65 for Bobier surrendered and will not be reissued. Yours sincerely ~t Enclosure Office Reglona West South 7430-4601 8'1 ! @ cc ap/15073 7198-93 (95{06) ~~~ ~.~ 'IIIIIœmt' Ontario Le Premier mlnistre de l'Ontario The Premier of Ontario Hôtel du gouvernement Queen's Park Toronto (Ontario' M7A 1A1 Legislative Building Queen's Park Toronto, Ontario M7A 1A1 ~Œ~awŒ® 1998 18 February fEB 23 1998 COUNTY OF ELGIN ClER~:S OFFICE Mr. Mark G. McDonald County AdministratorlClerk The County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl McDonald: I have received your letter informing of Council's approval of the County of Bruce's resolution regarding the realignment of provincial-municipal services and its potential financial impact on Ontario municipalities. Dear Mr. informed of their activities in these position and I appreciate being s I have noted Council' matters Sincerely MPP Michael D. Harris @ ® Ontario Backgrounder Renseignements Ministàre de I'Éducation at de la Formation Mónl.tIy 01 Education and Training ¡ Õ;py To . C4\.-\-'nj ~e.tr _. CAù".I.~~<AJ1/1e Co-operative activities by school boards ¿}¿!z..s'79 f' ~ Many Ontario school boards are already involved in co-operative activities to reduce administrative costs. Priority for funding from Ontario's $215-million transition funding will be given to restructuring activities that involve a co-operative approach among school boards and other public or private sector partners. The following are recent examples of some co-operative activities undertaken by school boards: York Region Joint Board Consortium This partnership of the two school boards in Yori< Region won a 1997 Ontario Local Government Innovative Public Services Delivery Award. In three years, the consortium has achieved more than $8-millìon in savings by establishing a single school bus transportation system to serve the students of both boards, using the "one road - one bus" concept. Recently, this same "one road" concept was successfully applied to the courier services for the boards. Through the consortium, joint work groups were established and are actively pursuing and implementing shared services in the areas of student transportation, purchasing, physical plant, planning, information systems, and administrative services. As a result, the boards now jointly review and tender for most supplies and services, saving $500,000 annually by eliminating duplication. Examples of shared services include purchase of paper and school supplies, telecommunications, security monitoring, waste disposal, and snowplowing. The consortium also established a joint audio-visual resources library to serve classrooms of both boards, and have amalgamated the boards' student attendance counselling services, saving a further $300,000 annually. Last year, the two boards produced a brochure and video about their joint services. These are available to other school boards and public agencies. () /) 8 Visit the Ministry of Education and Training's World Wide Web site at http://www.edu.gov.on.ca Visitez Ie site Web du ministère à l'adresse Intemet suivante : http://www.edu.gov.on.ca 2 Metro Toronto School Boards Purchasing and Warehousing Co-operative In 1996, the seven public schoof boards in Metro Toronto established a Purchasing and Warehousing Co-operative to handle purchasing and warehouse functions previously provided by the individual boards. This resulted in reduced administrative costs of about $5-million and ongoing annual savings of about $10-million on the purchase of goods and services. Since its establishment, other organizations have signed customer service agreements for purchasing and supply services through the Co-operative. Lincoln County co-operative açtivities The school boards in Lincoln county are engaged in a wide range of co-operative activities, including the Ontario School Boards Insurance Exchange, the Education Computer Network of Ontario, a long-distance telecommunications co-op, and the Niagara Public Purchasing Committee - a group that includes 30 agencies in that region. The boards also share some facilities, including an elementary schoof, a warehouse facility, and a media centre, with each other and with local municipalities. The Lincoln public board estimates annual savings of $1.2- million from these initiatives. and other local agencies to Co-operation to meet special needs Many boards have joined with hospitals, children's aid societies make the best use of local assessment and care resources: Lakehead The Lakehead Board of Education formed a partnership with Lakehead University and the Lakehead Regional Family Centre to provide services for assessing students' special needs. This co-operative approach resulted in estimated savings of $220,000 in 1997. to provide , The former Atikokan Board of Education combined with Atikokan General Hospital speech-language pathology services, with estimated annual savings of $40,000 AtikQkan HaltQn The two school boards in Halton offer a Child & Adolescent Psychiatric Inpatient Program in partnership with Oakville-Trafalgar Memorial Hospital and Halton Adolescent Support Services. This partnership saves the two boards more than $168,000 annually. '" q u 8 30 Visit the Ministry of Education and Training'S World Wide Web site at http://www.edu.gov.on.ca Visitez Ie site Web du ministère à J'adresse Internet suivante : http://www.edu.gov.on.ca OFFICE OF THE PRESIDENT Association of Municipalities of Ontariò rcr I the Association's February 6111 from Counci I am pleased to provide you with a package of information resulting Special Meeting of the Members. In this folder you will find: the Head and Members of To Who DoeS What Backgrounders on: · Key stages in the evolution of WDW; · AMO's goals and objectives for WDW reform; · Changes to the transfer of programs and services, related costs and mitigating funds; · Evolution of WDW program transfer and provincial financial estimates; · Municipal responses to managing with less; · Municipal Profiles; · Status of legislation, regulations and the billing process; and · Several related charts on current financial issues facing Ontario's municipalities + Also included are a generic media release, which can be adapted for your own use, a checklist of activities municipalities can undertake, and two resolutions that were adopted at the meeting. Please take the time to read these materials carefully. You will find valuable information to help you tell your property tax payers about the real impact of the provincial transfer of services and responsibilities in your own communities. AMO Restructuring Backgrounders, including: · An FYI member communication released on Feb. 16111; · A summary of the structural and operation changes; · Answers to some common questions about the changes; · More detailed background on the changes to the resolutions process; and · A copy of the approved amendments to the Association's governing by-law. + to the Association The changes to AMO's structure and operations approved on February 6111 will allow respond more quickly and effectively to the ever-changing Government agenda. AMO will continue to press the Provincial Government to hold to its promise that the transfer of financial responsibilities and services will not negatively impact property tax payers. We will also continue to gather information on the real impacts of the provincial transfer, and will keep you updated on any pertinent developments. The Special Meeting of Members on February 6111 set the stage for AMO to move forward with a solid foundation for dealing with tile Province - a new structure that reflects the times and the political atmosphere in which we find ourselves. and the backing of its membership to represent every municipality and their property tax payers - to the best of our ability. ~. Michael Power Toronto, ON M5G 1 E6 . email: amo@amo.municom.com 393 University Ave., Suite 1701 (416) 97H856 . fax: (416) 971,6191 tel Association of Municipalities of Ontario I';::/r' I ~~"I :\,' ' I 383 Unlveratty Av., Suite 1701 Toronto. ON M5G IEB 01: (416) 071-8856' ,ox: (416) 071-11101 emall: amaðamo.munlcom.cam WDW Backgrounder Who Does What Key Stages in the Evolution of The Common Sense Revolution The first indication of the Progressive Conservative's agenda to download provincial costs and service responsibilities to the property tax base was outlined in the original Common Sense Revolution. Key extracts: .. in result not any actions we take will "We will work closely with municipalities to ensure that increases to local property taxes. # "We are ready to listen, to leam and to work with anyone who wants to join us and who can show us more creative, more effective ways to end waste and duplication. " "This plan will cut your provincial income tax rate by 30.per cent. # "We are unconditionally committed to reaching our goals. n Mega Week - January 6 to 10,1997 This was the week that the Government released its 'disentanglement' plan and overall financial picture of its Who Does What ()NDW) initiative. In exchange for removing education from the property tax bill, the Province proposed to transfer a number of programs such as social housing, a larger share of social assistance, long-term care and public health, and eliminate programs such as the Farm Tax Rebate. To help deal with 'special community needs', a $1 billion Community Reinvestment Fund (CRF) and a $700 million Municipal Social Assistance Reserve Fund was established. .. some very costly of The problem? Municipalities would have little ability to control the unpredictable cost programs such as social assistance and long term care 1997 - The Province Reshapes Mega Week The Govemment's announcement that it was reversing its decision to download 50 per cent of welfare and long-term care costs to municipalities was a major breakthrough for Ontario's municipalities and their property tax payers in Ontario. May1, .. For AMO, the welfare and long-term care download were a primary focus because the members told us that municipalities would rather share in the predictable costs of education in their communities than share half of the costs of open-ended provincial health and welfare programs. ./2 2 It was vital that the interests of AMO and its members be heard loud and clear at the Transition Team table and the municipal officials on the Transition Team did just that. (For a more in-depth ¡¡nderstanding of the role of AMO and the Transition Team, please refer to AMO's 'For The Record', July 1997). While the Province cherry picked from the Team's recommendations, the process led to important improvements to t)1e original package of January's reforms. The outcome? The Province accepted the idea of a capped portion of property taxes for residential education purposes and, in exchange. they decided that there would be no downloading of long-term care and that municipalities would pay 20% rather than 50% of welfare costs. Over the long term, this decision would reduce the financial risks for municipalities and avoid new costs projected to be in the billions of dollars The Province maintained its position that municipalities should still be on the hook for provincial social housing programs, public health and ambulances and it closed the door on any further changes to the Who Does What package of reforms. The CRF assistance was reduced to $500 million, and an $800 million, four-year Municipal Capital and Operating Fund (MCORF) and a $70 million Transition Assistance Fund were established. Release of Upper Tier Numbers The upper tier numbers (released by Minister Leach) failed to account for the loss of $667 million in Municipal Support Grants and the cost of the provincial highway transfer. Municipalities found out that they were expected to address this shortfall in Provincial funding over and above the other impacts of the Who Does Whattransfer. August 12, 1997 ... The provincial assertion that the transfer of responsibilities was revenue neutral was based on their claim that the impacts on individual municipalities would be addressed by a series of Transition Funds However, there were no details on how the various funds would be allocated. While community-by-community impacts were not provided, Minister Leach did comment that "municipalities will be able to lower their residential property taxes by the year 2000 .... This was soundly refuted by AMO, insisting it was irresponsible for the Province to predict property tax decreases given that municipalities were to pay for services over which they would have little or no control. December 12,1997· The Latest 'Final' Numbers? In addition to sending municipalities the latest 'final' figures on their costs and revenues resulting from Who Does What, the Province announced an additional $100 million in funding and a rearrangement of the CRF and MCORF. For the first time, the 'accounting' reflected the loss of the $667 million Municipal Support Grant. Among other matters, the Govemment announced that the uniform residential education tax rate would be between 0.45 and 0.47 percent of the residential property's current assessed value. Savings targets (based on 1996, all municipal expenditures) were also included for each municipality as the means to achieve fiscal neutrality. ... to pay, have time, wi first It is also important to note that municipalities paying for policing for the initially, on average, $90 per household per year after CRF assistance. ... Summary It has been a long, arduous road. The Association has made some significant changes. however the challenges for service delivery, reductions and new revenue sources still remain G:\USêA\POLICY\Feb6SØ&Cia1 mlg\hislory"'wpd February 6. 1998 Association of Municipalities of Ontario ~r' I ;¥, \_ / 383 Unlvel1ity Ave. Suite 1701 Toronto. ON M5G 1 E5 01: (415) 871-8855' fox: (415) 971·5191 em all: amoCamo.munlcom.cam wnw Backgrounder WDW AMO's Goals and Objectives for the When municipalities fund and manage services, they have several key expectations regarding provision of these services. Municipalities expect clearly defined provincial and municipal responsibilities The separation of services and responsibility between the Provincial and municipal levels of government must reduce duplication and facilitate innovative and cost-effective approaches to service delivery. In doing so, the public and property tax payers will clearly know who is responsible, and therefore, who is accountable. · Municipalities expect predictable, sustainable costs and revenue Costs of services and program transfers must be matched with the appropriate revenue sources and be sustainable over the long term. · through elected municipal be Municipalities expect clear and direct accountability Responsibility and authority for municipally-funded services must governments, and not mandated, special purpose bodies. · Municipalities expect pay for say must have decision-making authority over the services and programs they deliver over costs, how funds are spent, levels of service, etc. · Municipal funders including control flexibility The Government must ensure that province-wide standards allow for maximum municipal flexibility to plan and manage services according to local needs and circumstances. Prescriptive legislation and regulations will undermine the goal of flexibility. Municipalities expect maximum local · Municipalities expect opportunities to find efficiencies find better and more affordable ways of managing services · Municipalities require the opportunities to at less cost. G:\USER\POL.ICY'\Feb6specill mlg'tIiSlory- 1.wpd February e. 1998 L ~C' Association of \ (:! ) Municip~lities ..,'..",~'t. ../ of Ontano wnw Backgrounder 393 University Ave, Suite 1701 Toronto, ON M5G 1E6 01: (416) 971-9856' fax: (416) 971·6191 em ail: amaallamo.municom.com CHANGES TO PROVINCIAL MUNICIPAL TRANSFERS (1993-1997) YEAR CHANGE DECREASE N TRANSFERS 1993 Unconditional Grants Reduced under Social Contract $200 million Unconditional Grants Reduced under Expenditure Control $110 million Plan Other Grant Programs Reduced or Eliminated under $80 million Expenditure Control Plan 1994-95 Municipal Road Grants Reduced $65 million 1995 Unconditional Grants Reduced under Social Contract - $50 million Deferred Reduction '1996 Unconditional & Road Grants Consolidated into Municipal $291 million Support Grant Library Grants Reduced $6 million Recycling Grants Reduced $9 million Grants to Conservation Authorities Reduced $17 million 1997 Municipal Support Grant Reduced $221 million Transitional Roads Funding Reduced $40 million Library Grants Reduced $6 million Recycling Grants Reduced $10 million Grants to Conservation Authorities Reduced $7 million 1993-97 TOTAL TRANSFER REDUCTIONS $1.132 billion G:\USER\POLICY\Feb6special mtg\grantreductions:.wpd February 8, 1998 L' 1Ji1JC':' Association of \, ~- \ ) Muniçip~lities .....,..","t, J of Ontario wnw Backgrounder 393 University Ave. Suite 1701 Toronto, ON M5G 1 E6 el: (416) 971-9656' fex: (416) 971·6191 8mall: amod!lamo.munlcom.com EVOLUTION OF WDW PROGRAM TRANSFER AND PROVINCIAL FINANCIAL ESTIMATES Note: refers to an expenditure or cost to municipalities and figures are in $ millions Programs & Expenditure costs Estimate on Estimate on Estimate on to be transferred to municipalities January 16, 1997 May 1, 1997 Dec. 12, 1997 Policing (180) (182) (187) Farm Tax & other rebates (165) (170) (77) Property Assessment Services (120) (119) (122) Social Housing (890) (905) (877) Municipal Transit & GOTransit (395) (354) (381) Libraries (20) (18) 0 Public Health (225) (225) (211) Land Ambulances (200) (200) (200) Homes for Special Care (25) 0 0 Ferries & Airports (15) (15) (11) Septic & Water Inspections (10) (10) (5) Social Assistance (2,655) (Based on a (853) (Based on a (853) (Based on an SO/50 cost share) 80/20 cost share) 80/20 cost share) Child Care (270) (Based on an (66) (Based on an (50) (Based on SO/50 cost share) 80/20 cost share) an 80/20 cost share) Long Term Care (1,150) 0 0 Gross Receipts Tax (100) (90) (93) Provincial Offences 65 65 67 Education Tax Relief 5,400 (100% 2,500 (50% 2,438 (50% residential) residential) residential) Loss of MSG Absent Absent 665 Municipal savings in 1998 (% of all Absent Absent 565 municipalities' own purpose spending) ../2 ram Transfer WOW Pro Evolution of WOW Backorounder: LONG TERM Estimate on Estimate on Estimate on ASSISTANCE: January 16, 1997 May 1, 1997 Dec. 12, 1997 CRF (permanent) 1,000 500 570 Social Assistance Reserve Fund 700 0 0 ,·.........lvl"'''VL.... .........""....,...... ........... ..... - ._ ...... __.........e....__ Transition Assistance(special needs) Absent . 70 75 ' (each of 2 years) Unique Circumstances Absent Absent 77' Municipal Capital & Operating Restructuring Fund: - Transportation Absent 200 " 200 - Non-ProfitlCo-operative Housing Absent 215 173 - Sewer &Water Absent 200 200 - Restructuring Assistance Absent 227 50 (1 time fund) - Provincial Transfer of Highways Absent Absent 50 Funding - Pubiic Health Support to Certain Absent Absent 9.2*** Mandated Programs (until March, 1999) SHORT- TERM SS. Footnotes: , reallocated from MCORF ., 225 million for transfer of about 3400 km of provincial highways was previously committed '" as announced on January 13,1998' G:\USER\POUCY\Feb6special mlg\wdwnumbers.jm,wpd February 6, 1998 Source: Province of Ontario Govemment Press Releases Association of Municipalitias of Ontario L\JroJO ! I I , 393 University Ave, Suite 170' Toronto, ON M5G 'E5 al: (416) 971,9856' fax: (416) 971-619' emal1:·amo/!Y!amo.rnunicorn.com wnw Backgrounder Responses to Managing With Less Municipal Municipal councils across Ontario are considering property tax increases, hikes in user fees and cuts to, or the elimination of, services, or a combination thereof. A survey, recently sent to all Ontario's municipalities confirmed that most will not be able to absorb the multi-billion dollar program and service transfers coupled with $1.132 billion in funding cuts imposed by the Province. Key Survey findings report being unable to avoid a Property taxes Of municipalities reporting either a tax increase or a tax freeze. 75% tax increase this year. ... stay whether taxes would increase or municipalities could not yet predict A further 12% of respondent the same User Fees ... forecasted by 54% of the respondents User fee increases are managing municipal budgets Ontario's municipalities. This as well as those that did not of User fees have reached a point of diminishing returns for 43% of all of includes those municipalities that reported being user,fee-dependant report user fees as a significant aspect of their budget. component Respondents (40%) indicate user fees are a significant by approximately 1993, a typical Ontario municipality has cut its staff Staff cuts The AMO survey found that since 15%. ... by more reduced their staff complement municipalities have The AMO survey also found that 14% of than 20% since 1993. Service elimination or reduction The AMO survey found that 82% of Ontario's municipalities have already eliminated services or report a significant negative change in the level of service being provided. ... Depleted capital reserves and foregone repairs The AMO survey found that 76% of municipalities have reduced capital expenditures over the years in order to meet operating requirements or to keep property taxes down ./2 ... , . ~ with Less onses to Manaqin Municipal Res WDW Backgrounder: 'III" Property taxes: Property Tax increases seem way. The survey found that after years of provincial cutbacks, municipalities have run out of room to keep taxes down: that of municipalities reporting either a tax increase or a freeze, three quarters of municipalities are being unable to avoid a tax increase this year; and that a further 12% of respondent municipalities could not predict whether taxes would increase or stay the same. their to be on a <"" ',; ./3 . ......._,_,.;.:.;.; no.. .......,_-:,: ....._.:,...-...-...:.:'..' i:'"",':,,;,,, --The r:á~nø(qå~Jjllejši~recåsti/'ÍG/f¡~tthé downloading will ihëreå~e/tstaxes þy 6%, ......-,....-..:,-.,;::,..:':;:::;:,:,:.:;:;,'."',::,:.;::::::""::':0:'-;:"":;:":;-;"'-' .'....:'.......'.:.....;.'.....:.:".:-.'........:.'..::'-:.:'....:.:.:..:..::...".....:....':'.'.:...:.-:-:.:.'." .....:.....'...... . ...... ',:":,---:', .,,' """': ", ar Thfi Regiøn ofWaferloo wouldhaÍle irripfèniented a tax decrease this year. Instead, the do~nloading means a tax increase of5.95% with Less onses to Manaqin Munici rounder WOW Back ... User Fees are Increasing, and increasingly Important The AMO survey found that in the last three years, user fees have been increasingly important to municipal budgeting. Fees are being charged for a comprehensive range of municipal services including garbage collection, police services, water and sewer services, recreation and public transit, planning and development services, licencing and child care. Ontario's municipalities There are two significant reasons for other municipalities not increasing user fees. · Some municipalities do not provide a broad enough range of services for which user fees can be applied in order to become a significant part of their revenues. · Many municipalities report their ability to charge additional monies has reached the limit User fee Increases are forecast by 54% of """ User fee dependancy is growing: · The survey found user fees have become increasingly important in the last four years, with 48% of municipalities reporting that user fees are a significant component of managing their budgets. · The remaining 52% may charge fees on some limited services but are generally unable to match service to users, Le. road repair and plowing """ User fees are reaching their upper limits: · 43% of all municipalities (those that reported as user-fee·dependant and those that did not report user fees as a significant aspect of their budget) reported that they had reached a point of diminishing returns on many fees and consequently could not look to increased fees to cushion against a tax increase. """ that service users can absorb a fee increase, it is It is expected in 1998 that many municipalities n those municipalities where the Council believes a near certainty that in those areas fees will increase will be pushed to the limits of fee for service .,. .,. ./4 with Less to Manaqin Munici rounder: WDW Back s to service elimination Municipalities have been reducing or eliminating programs and with their reductions, come the elimination of staff. The AMO survey also found that the majority of municipal staff have not had a salary increase in the last five years. nked I .. MUnicipal staff reductions now The survey indicates that since 1993, a typical Ontario municipality has cut its staff by approximately 15%. As well, 14% of municipalities have reduced their staff complements by more than one fifth since 1993. . Municipaiities reported that any staff reduction will likely be tied to complete program elimination rather than program reductions because after years of incremental cutting, programs are running at minimal levels. Consequently, rather than offering a low quality service or program, Councils will be debating whether to eliminate those non-provincially legislated programs that remain in their budgets. in the narrative portion of the survey, the majority of municipalities stressed that this year was when the link between staff reductions and specific service elimination has reached 100%. ",.. JY an average of 117fu, ;hyear . ... . . . m the current base. 1 ing the ~d!~!"1;}~;;~1~~~i~: Citv dfTo¡'òntol'louldtäke~66pòlice OL the community. ",.. 1992 its staff has been reduced by about 16% from 59 in ",.. ./5 with Less onses to Manaqin Munici WDW Backqrounder: municipal the level of what they used to be that there has been a province wide reduction in rate payers .. MuniCipal services are not The survey also confirmed service provided to Ontario 0, reduced are municipalities have snow removal, garbage collection, recreation services street lighting, building maintenance road maintenance, economic development, grass cutting, computerization updating health and safety economic development services that Examples of · · · · · · · · · · · reported having already eliminated garbage collection, economic development Some municipalities and daycare. ';'::::';:,::i:::":"':" Examples: '. .< . . . . .,. The Town of ÔakVille Has eliminatedBunday transit services, its library bookmobile and show mªhagementrebates. Traffic services and pavement services have been reduced as havesþð'rt and cultural suppo.ri. .....',,,.,.-.'-.._'.._' .,'-','..' '''''.- ,.'.'..'.'..,'.',.'.._,...........,.....,.,...,_..... n, . ....,...",..,....,.,-,.....,...,.,.,. ,'-' :':';':':'::;:;"-;':::,,:::-;,.;(_.:':::::'c:::-:.:.;-:f:::··-·.,::;.::;:;:::'.. ./::::.,::::.......':>::::::,: ':,;:.. .. " 'iValkert.on !ia~èliminated its Public Works Manager, has eliminated its . ..... '. '" tment,soJdthe. Townhall, and has contracted out economic development. The Township øf Larder Lake has eliminated garbage collection and its garbage dump contractor. . . .. ./6 .,. with Less Manaqin onses to WOW Backgrounder: Munici .. Depleted capital reserve and foregone repairs J reduced capital expenditures to The AMO survey found that 76% of responding municipalities have meet operating requirements or to keep property taxes down. While this budget management strategy may be helpful to keep taxes down in the short term, its long term consequences are now catching up to those municipalities. Ontario's infrastructure needs attention and the needed capital is not in reserves to meet the needs. This means many municipalities are facing the choice of significant deterioration of infrastructure or to tax for new capitai funding. .,....... .:. ...·0·. . "'. .... .'."" .'., "'--, ,_. ," . :,-- ':.'::i:.. - :~"., '-:;;. ::"', .... .:: .',. "-,.,,, ,.,.,'.,.'. ',', '. ". "'.,'-,"" ........-..... . ...."'.'....- ....,.. . ..'"."., ""'''.',.'', ,,',"',"'," ... navebe~9··re.dupØdt6·aìfiiWŒtJ'7!·.6~~.fØsult 'f!lJding sa vintJs!jäfb.é.f{ri p/~Š~~9[1tþeCtjþital (Qiects deferredtofLit~Wf~~r§,T.hi§year the Is/ruction of thesewerpLimpil]gsttjtion. The e station as. it is nOW (l.!lJnirig .onþnly one (Jet, any furftJercªpirarrr¡HfIþ~eith.eceteferred ¡,Year. the T?wlJl]Jl)§(tjl§?r~e!t1.S'{¡t~'l!tjin md taX só((w~(¢canÌJgt.tialJê!le.th~9/?Jriplex ",. G:\USER\POLlCY\Feb6speclal mtg\surveyfindings. wpd FebruaryS, 199B Association of Municipalities of Ontario ~ICj L\+1: j L\~ 303 Unlv.,.tty Avenue, Suite 1701 Toronto, ON M5G 1 E8 (.11) 871-"50· fl¡x: C411} a71~1D1 emall: amooamo.munlcom.com Tol on For Your 6nformati ;: I I 1998 February, PREPARING YOUR OWN MUNICIPAL PROFilE ON YOUR MUNICIPALITY'S MANAGEMENT TRACK RECORD AND THE CONSEQUENCES OF DOWNLOADING Attached are Municipal Profilés for the Counties of Renfrew and Grey, the Region of Waterloo Town of Oakville and the former municipality of Metropolitan Toronto. These Municipal Profiles were prepared to demonstrate how municipalities have been responding to the $1.1 billion reduction in transfer payments from the Province over the last five years and how municipalities anticipate handling the $565 million contribution that the Province is expecting from them in order to make Who Does What revenue neutral response to a survey AMO survey's key findings is included thank you for the municipalities' from A summary of that municipality responded to Profiles were prepared its members in late January. If your the survey, your this package The five Municipal undertook of elsewhere in assistance. the February 6 following immediately Media Conference them. You may These Profiles were used at AMO's Special Meeting. Please take a minute to review to be a useful find the structure of the Profile management track record and ~~ m~~~ consequences of downloading with municipal property tax payers, community groups and your MPP, among others. If We are sti own in communicating your please send us a copy. G:\USER\POUCY\Feb6apeCl81 mtg\profilefyl,wpd you decide to do something similar, interested in collecting this information. . . \ Profile Municipal Association of Municipalities of Ontario Lrm10 1998 February 6 County of Renfrew 87,335 43,105 Municipality: Population: Households: (1993-1997) The County of Renfrew is an excellent example of municipal financial leadership. The Finance Department has joined with all other major public corporate finance departments in the County' to improve public service periormance for their shared taxpayer. They have achieved success through group bulk purchasing of a large range of products and services. The administrators have also set up a lending and borrowing system among themselves that is more cost effective than using banks. ('Renfrew County Public and Separate Boards of Education, Pembroke Hospital, Renfrew County and District Health Unit, Pembroke General Hospital, The City of Pembroke and Family and Children's Services of Renfrew County). Management Track Record Five Year In the field of direct service, the County has reduced its roads department personnel by 10%. It has also implemented a number of work rule changes that have reduced overtime hour requirements for the remaining road staff. In the operations of the County Homes for the Aged, Renfrew shifted to registered practical nurses for administering routine medication, eliminated the need for 24-hour maintenance staffs and contracted out its laundry requirements to a local hospital. The County of Renfrew is extremely limited in its ability to manage cost increases through user fees. The County does not own.or operate any entertainment, cultural or recreational facilities and consequently there is no opportunity to charge related fees. The County-operated Homes for the Aged fees are set by the Province with no discretion for the municipality that actually operates the service. The County sells it human resource expertise to other organizations, and user fees for planning services are at the maximum viable level. The County also rents out space in its administrative building where rents have also reached a level of diminishing returns. This has resulted in a decreased rental rate in 1997 to accommodate tenant demand. Consequences of Downloading: Renfrew County taxes are anticipated to rise by more than 20%. The County of Renfrew does not see any alternative but to increase municipal property taxes if the Province's implementation of Who Does What is not fiscally neutral, as promised. The tax increase for a residential property assessed at $100,000 is $215.97 in the first year of the downloading and $250.14, or 21.58% once fully implemented in the second year (1999). For more information, contact: Warden David J. Stewart or James D. Kutschke. Treasurer. (613) 735-7288; G:\USER\POUCY\Feb6special mtg\PROFILE Renlrew.wpd Renfrew at County of Profile Municipal Association of Municipalities of Ontariö ðtm10 1998 February 6 188 County of Grey $30,595 Municipality: Population: 83,000 Households: 39,000 1997 Operating Expenditures: (1993-1997) In the last five years, even with provincially imposed cost increases of 17.42%, a local Consumer Price Index increase of 8.45% and the majority of county services being provincially mandated programs, Grey County has managed with less. Management Track Record Five Year The Province transferred highways, increasing the amount of roads the County must maintain by 10% (73.6 kilometers) and eliminated funding support for an additional 41 kilometers of the County road system. To manage its costs, the County has reduced the size of its elected Council by 11 members and cut non union staff by 9.4%. In addition, the County has also closed two day care centres and the County functions without a human resources department despite employing over three hundred staff. Consequences of Downloading: The most recent downloading announcement by the Province translates into a County level tax increase of over 8%. This tax increase does not include the provincially imposed $90 per household charge for police services G:IUSERIPOLlCY\Feb6special mlglPROFILgrey.wpd (519) 376 -2205 more information, contact: Warden Delton Becker or Norm Gamble at For , , Profile Municipal Association of Municipalities of Ontario LtmJO 1998 February 6 $272.3 million Region of Waterloo Population: 427,000 Households: 153,391 1997 Regional Operating Expenditures: Municipality: (1993-1997): Since 1993, the Region has managed to reduce its gross expenditures by approximately $90 million. This required absorbing all inflation cost increases and provincial grants reduction of $22.2 million over a five-year period. Regional savings led to 135 full-time positions being eliminated. This equates to a 10% reduction of all non police staff. Management Track Record Five Year $10 million the most recent the Region managed 1997 shows how A look at the years 1996 and in provincial downloading. million(net) 1 $3 Continued Staff Reductions ($6 million gross) · $ 3.6 million 3.3 million $10.0 million Operating Efficiencies Financial Adjustments (sustainable) Further · · inflation the rate of No regional services have been reduced, and user fees have increased below Consequences of Downloading: The gap between the Provincial Govemment's promised revenue neutrality and the impact on Waterloo Region is $11.2 million, or a 6.72% imposed property tax increase. Without provincial downloading. Waterloo Region would have experienced a property tax decrease of 0.82%. The property tax impact at the upper tier municipal level of these provincially-imposed costs arid the existing regional programs results in a tax increase of 5.9% or $46.26 for the average household. The Region is committed to trying to find further efficiencies to minimize the impact on taxpayers For more information, contact: Regional Chair Ken Seiling . or Gerald A. Thompson, Chief 4400 G:IUSERIPOLICY\Feb6special mlglPROFILEW ATERLOO.wpd Officer at (519) 575 Administrative Profile Municipal Association of Municipalities of Ontario 8rmJO 1998 February 6 Town of Oakville Population: 109,718 Households 43,327 Total 1997 operating expenditures: $60,497,203. Municipality: (1993-1997): Over the last five years, the Town of Oakville has grown by 15,000, or 13%. Provincial support for the municipality has decreased $5.1 million in the last three years. Desþite its growth, 62.5 full time positions have been eliminated. These positions equate to 7% of the current year's base staff, Until 1998, the Town had managed with less because of pro-active management, innovative approaches to service delivery and reductions in services or programs. For example Oakville has contracted out its waste management, Sunday transit service, the Town's bookmobile, and rebates for snow management have been eliminated. The Town has also reduced transit routes, traffic management, and has significantly cut grants to sport and cultural groups Five Year Management Track Record One of Oakville's more innovative service changes allowed the Town to supply fire protection services to some new neighborhoods without an increase in the mill rate. This was accomplished through a fundamental shift in how fire protection services are provided. The traditional five person fire crew at the station house has been replaced by a philosophy of assembling the fire attack crew at the fire scene. The Town of Oakville continues to strive for maximum effectiveness. However, it has reached the end of its ability to absorb major provincial downloading and cannot absorb the $3 million (83%) cut in grant support in one year. Consequences of Downloading: The Council has not yet determined which services will be further cut or eliminated, but they have recognized that they cannot carry the Province's reductions any further and that a property tax increase is inevitable. While the exact amount will be set in the spring, the provincial cut alone independent of other budget pressures equals a local tax increase of 6.6%. more information, contact: Ann Mulvale, Mayor, Town of Oakville Nancy Andrew, Municipal Finance Official at (905) 845-6601 For G:\U5ER\PQUCV\Føt&pecla1 mtg'lprofileo8kville.wpd Profile Municipal Association of Municipalities of Ontario LrmJO 1998 February 6 Metro Toronto portion of the new City of Toronto 2,151,430 928,039 Municipality: Population: Households (1993-1997): Since 1993, Metro Toronto has managed to address a half billion dollars of financial pressure. This comprises $212 million in provincially-imposed costs, $178 million in revenue decline and $127 million in uncontrollable price increases. Five Year Management Track Record Staff Cost are Down * : Metro staff salaries were frozen in 1992 and staff has been reduced by more than 10%, or 3,400 full time positions. (Note: * Metro staff is approximately 70% of the total staff of the new City of Toronto.) .... 10% is down .,. Service Budgets: B'. The police budget is down 9%. B' Funding support for TTC is down 31 %. B' Non welfare community services funding B' Administration expenses are down 17%. B' All other operating expenses are down 10%. .. User Fees: B' User Fees have been instituted for police services for false alarms B' Transit user fees have reached the point of diminishihg returns where any further fare hike will reduce ridership. B' Child care fees and Metro Zoo admission prices have been increased .,. Tax Increase: B' In 1997, Metro's mi there was nothing left to cut. rate increased 3% because Consequences of Downloading The new City of Toronto is faced with provincially imposed revenue reduction of $164 million. City Council has made no decision on tax changes, user fees or program cuts that may be implemented to achieve this target. However¡ the $164 million shortfall equates to approximately 30% of the City's largest single service, police. and Policy G:\USER\POUCY\Fe06special mtg\profilatoronto.wpd more information, contact: Joan King, Councillor at 416-223-4646 or Ed Zamparo, Senior Corporate Management Consultant at 416-392-8641 For Association of Municipalities of Ontario ~~ U¥I '\_ .. I 393 University Ave, Suite 1701 Toronto, ON M5G 1E6 (418) 971-9858' fax: (418) 971-8191 email: ·amoltllamo.munlcorn.com 01 WDW Backgrounder ng Process iIIi 'Pay But No Say' Services Status of Legislation, Regulations and B Property Assessment and Tax Policy so Legislation: · Bill 1 06, Fair Municipal Finance Act received Royal Assent on May 27, 1997 · Bill 149, Fair Municipal Finance Act (No.2) received Royal Assent on December 8, 1997 · Bill 160, Education Quality Improvement Act received Royal Assent on December 8, 1997 · Bill 164, Tax Credits to Create Jobs Act received Royal Assent on December 18, 1997 so Regulations: · The key regulations under Bills 106 and 149 include tax ratios, delegation of tax setting authority to lower tier, ranges of fairness, farmlands pending development, rights of way aSsessment and payments in lieu. These are expected any time now. · The key regulations under Bill 160 include education tax rates for residential and commercial and industrial properties. · The key regulation under Bill 164 concerns opting out of the Municipal Assessment Corporation so Billing Process: . The Province will bill the Assessment determine its billing structure. The Corporation wi Corporation on a quarterly basis or Land Ambulance so Legislation: · Bill 152, Services Improvement Act received Royal Assent on December 8 so Regulations: · Interim regulations are in place until July. New regulations are being prepared with municipal involvement. so Billing Process: · Upper tier municipalities receive monthly bills, based on one twelfth of the projected annual cost. Payment is due within 30 days of receipt. Reconciliations will be made at year-end. For 1998 only, the first statement was sent in January. It will be April's statement that will require payment, to be done by June 30, 1998. 998 1 or Police so Legislation: · Bill 1 05, Police Services Amendment Act, so Regulations: · Regulations dealing with the costs of OPP services to municipalities and a code of conduct for Police Service Boards were gazetted on November 27, 1997. The regulation setting out policing standards is being prepared. - Billing Process: · A municipality receiving OPP police services will receive the bill on a quarterly basis - March 31, June 30, September 30, December 31. The bills are to be based on estimates with reconciliation at year-end to reflect actual costs. Any adjustments will be reflected on the bill for the first quarter of the following year. First payment is due on March 31, 1998. ./2 1997. on June 26, received Royal Assent or 2 Social Assistance and Child Care 1& Legislation: · Billt42, the Social Assistance Reform Act received Royal Assent on November 28, 1997. · Bill 152, the Services Improvement Act received Royal Assent on December 8, 1997 (including Schedule C, Amendments to the Day Nurseries Ac~. 1& Regulations: · Social assistance regulations, including those dealing with Ontario Works and is Ontario Disability Support programs, are under development. Expected implementation date is Aprilt , 1998. · Policy development is underway on municipal service management responsibility for child care. I<e Billing Process: · Current social assistance delivery agents will receive a net payment by direct bank deposit on the first business day of each month. The net payment will include 80% of GW A program costs, and 50% of GWA administration costs, reduced by 20% of FBA allowances and benefits, 20% of child care, and 50% of administration costs for FBA and child care. Net payment to delivery agent will be supplemented by supporting information contained in a Municipal Cost Sharing Summary within the first three weeks of each month. .... Social Housing 1& Legislation: · Bill 152, the Services Improvement Act received Royal Assent on December 8, 1997 (including Schedule F, the Social Housing Funding Ac~. 1& Regulations: · Regulations are in effect pursuant to Billt52 dealing with billing period, cost sharing, etc. 1& Billing Process: · Bills for social housing costs are to be forwarded to upper tier governments, separated cities, District Welfare Administration Boards (DWAB), and lower tier municipalities in Northern Ontario where there is no DW AB. The first bills for social housing will be forwarded to municipalities in mid March, 1998. The first payment (for January-March) will be due June 30' Second bills (for April) will be sent out mid-April, due June 30. Future bills wi · .... be monthly. (including the same manner as previous · Public Health 1& Legislation: · Bill 152, the Services Improvement Act received Royal Assent on December Schedule D, Amendments to the Health Protection and Promotion Ac~ 1& Regulations: Mandatory Health Programs and Services Guidelines are expected soon 1& Billing Process: · Health units will pass on costs to municipalities years, unless a new agreement is reached 1997 8, share In for their .... GO Transit I<e Legislation: · Bill 152, Services Improvement Act received Royal Assent on December Schedule E, the Toronto Area Transit Operating Authority Ac~ ~ Regulations: · Ontario Regulation 481/97 was filed on December 12, 1997 and gazzetted on December 17. sets out the billing arrangement. I<e Billing Proc.ess: · Starting January 1998, upper tiers in the GTA and Hamilton-Wentworth will receive monthly statements. The first invoice covering the first quarter of 1998 will be sent in March. After March, monthly invoices. First payment is due at the end of June, for the period covering January to May, with no interest charged for that period. Starting June 1998, the monthly invoices will be payable within 30 days. (including It =, 1997 G:\U8ER\POLlCY\Feb6soocial mto\wrlw1AhFi"'!:l1 8, '_998 February~. .... - "Q '1mB! 1BB'......lOOD - -- Source: PrwinÔal CRF SUrmary Deœmber. 1997 · Presentation materials on current financial issues facing Ontario's municipalities from the Who Does What Exercise _Wftlltr_ Source; ProvhciaJ CAF $urmary Oeœmber, 1997 Summary "n~1 perl: Sourœ: AMJM¡r¡;;þal SuI\l9}' · Cost reduction initiatives can only be applied by municipalities to costs municipalities have direct control over Municipalities, on average, control less than half of their total costs · E.g. roads, garbage. parks & recreation · Historical Provincial Transfer Reductions $1.132B Total On Released Provincial · In 1998, municipalities are being asked to find over $565M* in efficiency savings , , 1200 .= .~ 800 ~ 600 ~ "" '00 , '" . Municipalities to date have managed provincial transfer reductions through: ... Increased efficiencies ... Service reductions and eliminations ... User fees . Capital expenditure deferral ... Tax increases (as last resort) Source: Provincial FV'l8æiaJ Esinates 2002 (W. RevenueGap $Dun;e: ProYincill1 CRF Summary December, 1997 $1400 $1200 $1000 1998 ~ ;; · Between now and 2002, municipalities are also being required to absorb further provincial funding reductions of $753M as short term financial assistance is eliminated is · Total loss to sector by 2002 $1.3B . NI\I~: p,,,,, '\'" ill~¡\I.k ~ireCl mUllidp,,1 p"licil '",1>" wh,eh·"e;'J,,,,,"'mn.wlhc1i' Om"' i i , , , I i I , i I two-tier (This generic Media Release can be modified to fit your own municipality. In governments, a joint release of the cumulative impacts may be appropriate.) (Date) (Name of Your Municipality) Calls on the Province to Meet its Common Sense Revolution Promise (Name of Your Municipality) - (Name of Your Municipality) Council today called on the provincial government to live up to its Common Sense Revolution promise ''to ensure that any actions we (the Ontario Progressive Conservatives) take will not result in increases to local property taxes." "Municipalities, province-wide, have absorbed more than $807 million in Provincial transfer reductions under the current government for a total reduction of $1.1 billion in the last five years," says (Name of Municipality Spokesperson). "Now municipalities are being told to find another $565 million to offset the cost of the Province's transfers of services to municipalities. In addition, municipalities are going to be billed for $2.4 billion in costs for services which they will have no direct authority to manage, and over which they can exercise little or no cost control. These services include social assistance, social housing, child care and land ambulance. Clearly, unless the Province takes action to remedy the current situation, Ontario residents and businesses are going to experience property tax increases." In (Name of Municipality), the Provincial transfer reductions will cost property taxpayers an additional (amount of increase), which translates to a property tax increase of (XXX) per cent. These property tax increases are a direct result of increased program and service costs transferred from the Province to (Name of Municipality's) municipal budget. The Province expects (Name of Municipality) to find ($XXX) in savings. "This is unrealistic and unattainable given that the most expensive services such as social housing and ambulance service continue to be managed by the Province. These provincially-mandated costs form a significant portion of the total municipal budget, costs over which we have no control," says (Name of Municipal Spokesperson). "It is clear to our Council that the Government's policy agenda is driven by economics and not necessarily by what makes sense for the municipal property tax payer." 30 For more information, contact: (Municipality Contact name) (Contact Title) (Contact Telephone/fax numbers) AFTER AMO'S FEBRUARY 6,1998 SPECIAL MEMBERSHIP MEETING the to reactions concerns and A CHECKLIST OF POSSIBLE MUNICIPAL ACTIONS Contact or write/fax your MPP to express your December 12, 1997 financial data. o Finance) and Minister Write Premier Mike Harris, Minister Ernie Eves (Minister of AI Leach (Minister of Municipal Affairs and Housing). o Contact your regional Ministry of Municipal Affairs and Housing, Regional Operations Field Office or the Ministry of Finance (see reverse side for contact information) about getting the 'real' numbers immediately. o Issue your own municipal media release outlining the local impacts. Feel free to use information from AMO's Media Release conceming the outcome of today's meeting o tax notice outlining the WDW impacts Prepare community information packages profiling municipal cost savings over the years and what expenditures Council has control over versus what costs the Province will be billing your municipality for, and for which you have no say in the delivery or service standard municipality's final Prepare inserts for your o o Host community public meetings, meet with community service groups and ratepayer groups to explain the financial impacts of the Province's actions and the choices the municipal council will have to make if the Province does not act on AMO's resolutions. o \ , I' ~c: Association of . (-:.~; Municipalities For Your ,.. .. __''I'I _ _,/ of Ontario 313 University Ave, Suite 1701 On formation Toronto, ON M5G 1E8 Tel: (418)07Hil858. fax: (418) 971-6191 emall: amoOamo.munlcom.com For immediate attention February 16, 1998 MEMBERS APPROVE AMO RESTRUCTURING PLAN The Issue: The voting delegates attending AMO's Special Meeting of Members on February 6th overwhelmingly approved the plan put forward by the Board of Directors to revitalize the Association's structure and operations. Background: In recent years, the pace of legislative and regulatory change has increased dramatically. So much so, that AMO has at times been unable to respond effectively to new Provincial initiatives due to the complexities of its structure and operating procedures. Recognizing the need to streamline its operations to keep pace with the current govemment relations environment, the Association struck a special task force last fall to review AMO's structure and operations, and recommend improvements. On the basis of the Task Force's recommendations, and having sought input from each of the Association's sections, the AMO Board recommended a number of significant changes to the Association's structure and operations. The amendments to AMO's governing by-law that were needed to give effect to these changes were presented for consideration at the Special Meeting of AMO Members, which was held on February 6th. Current Status: The by-law changes proposed by the Board were endorsed by the voting delegates at the February 6111 meeting. The only change to the by-law amendments that had been sent via fax to all member municipalities in January was an additional amendment that gave the Rural Section the right to elect its members of the AMO Board at the Annual Meeting of the Rural Section. All other Board members will be elected at the AMO Annual Meeting in August. Two of the changes approved on February 6th - replacing AMO's Standing Committees with ad hoc task forces and revamping the resolutions process - come into effect immediately. The other changes, including the implementation of AMO's new Board structure, take effect as of AMO's Annual Meeting in August. Additional information about all of the changes is included in the attached materials. For more information contact: Doug Raven, Executive Director (416) 971-9856, ex!. 306. Association of Municipalities of Ontario I¥C / 393 University Ave, Suite 1701 Toronto. ON M5G 1 E6 AMO Restructuring (416) 971-9858' fax: (418) 971-8191 em all: amoðamo.municom.com 01 Backgrounder ASSOCIATION MEMBERS APPROVE CHANGES TO AMO'S STRUCTURE AND OPERATIONS Members approved On February 6, 1998, voting delegates attending AMO's Special Meeting of the following changes to the Association's structure and operations Effective Date 1998 998 1 February 6 The election of all Board members (except the Rural Section Caucus Members) will take place in conjunction with the AMO Annual Meeting. Rural Section members of the AMO Board will be elected at the Rural Section Annual Meeting. 2. 1998 February 6, Annual AMO's of floor the from There be no nominations Meeting 3. 1998 25 August The Board of Directors will still consist of 45 members, but the composition will now be as follows 4. President Immediate Past President Secretary-Treasurer Immediate Past Secretary-Treasurer 5 Northem Section Reps (Northern Caucus) 5 Rural Section Reps (Rural Caucus) 5 Small Urban Section Reps (Small Urban Caucus) 5 County Section Reps (County Caucus) 7 Large Urban Section Reps (Large Urban Caucus) 7 Regional Section Reps (Regional Caucus) 7 Toronto Section Reps (Toronto Caucus) The Northem Caucus would include at least two elected municipal reps from each of the Northeast and Northwest. February 6 Changes All members of council of AMO Member Municipalities who are registered delegates at the AMO Conference will now be voting delegates for the purposes of AMO elections. Previously, only a few councillors from each municipality were allowed to vote. 1 ." '?;)C;;l\ Effective Date August 25, 1998 August 25,1998 August 25, 1998 August 25,1998 August 25, 1998 August 25, 1998 February 6, 1998 February 6, 1998 - 2 Changes (continued) Each section caucus will select, from among their number, one person to be an AMO Vice-President, except for the Northern Section, which will select two Vice-Presidents, one from each of the Northeast and Northwest. Up to one member of each section caucus may be a municipal employee, at the discretion of the section 5 Each section's representatives on the AMO Board will be elected only by the councillors who have declared that they are members of that section for voting purposes. Each member of council will declare which section helshe is a member of for purposes of Board elections. An individual member may only be a member of one section at any given time. 6, follows of 12 members, as President Immediate Past-President Secretary-Treasurer Immediate Past-Secretary Treasurer 8 Vice-Presidents The Executive Committee will be granted the right to sign-off on final policy positions on behalf of the Association. when necessary. The term of the AMO President and Secretary-Treasurer has been extended to two years, beginning in August, 1998. 8 The Association will hold regional sessions across the province to provide a forum for direct two-way communication with AMO members. 9 The standing policy committees have been replaced by issue specific task forces, to be established on an "as needed" basis. 10 The resolutions process, including the review of resolutions by a standing committee and the presentation of resolutions received from members to the Annual Conference, has been replaced by a new streamlined process, whereby resolutions sent to AMO would be dealt with immediately as part of the Association's normal policy development process. 11 4 consist The AMO Executive wi 7. Association of Municipalities of Ontario ~r II'?'" . , '~,.". 1.\ t 393 University Ave, Suite 1701 Toronto, ON M5G IE6 01: (.18) 971-9968' tax: (.18) 971-8191 emell: amoCamo.munlcom.com AMO Restructuring Backgrounder QUESTIONS AND ANSWERS ABOUT THE APPROVED CHANGES TO AMO'S STRUCTURE AND OPERATIONS On February 6th, the AMO membership approved a number of changes to the Association's goveming by-law which significantly alter the Association's structure and operations. Here, very briefly, are some answers to questions that you may have about these changes. Why are these changes necessary? Over the past few years, the speed with which new Provincial policy is established has increased dramatically. No longer does the Province consult extensively with affected stakeholders before introducing new legislation or regulations. And legislation which used to take months or even a year or more to receive the Legislature's approval is now often passed in a matters of weeks or days. a. A. Unfortunately, AMO's structure had not kept pace with these developments. The Association's internal decision-making process, which involves a range of task forces, committees, the AMO Executive and Board of Directors, as well as a lengthy and cumbersome resolutions process, was simply not designed to react to the scope and pace of the current legislative, regulatory and financial reforms. To improve AMO's effectiveness as an advocate for the municipal sector and provide the very best value for the membership dollar, the Association's structure and operations need to change as the demands placed on the Association change. is the intent of the changes? What a. A. The changes approved on February 6th: improve accountability to the membership by ensuring that every municipality - whether it be rural or urban, large or small, upper tier or lower tier, north or south - has a strong voice at the Board; enable AMO to respond more quickly to government initiatives, while still respecting the diversity of the municipal sector, by creating a smaller, more responsive Executive Committee; . . ~ ,c I Q&A's Restructurin forces to member input into replace an antiquated stand on an "as needed" basis' , reform the Association's resolutions process to be more responsive member needs and make better use of scarce resources; and promote more regular direct contact between AMO and it's municipalities, to provide members with more opportunities to have the Association and its activities ing committee structure with policy task · · · How is the structure of the Board changing? Q A. The AMO Board currently consists of 45 members, as follows The President and Immediate Past President The Secretary-Treasurer and Immediate Past Secretary-Treasurer The First Vice-President 5 Vice-Presidents 17 Directors, elected at large at AMO's Annual 'Meeting 14 Section Representatives, selected by the section members or executives 4 Vice-Chairs of AMO's Standing Committees, selected by the Committees Because of the way the Board is structured, and the many ways in which people become Board members, it is difficult for AMO members to know exactly who is representing them at the Board level, or to hold Board members accountable for AMO decisions. The wide variety of selection methods also means that it is impossible to ensure that each type of municipality is well represented on the Board. be structured as wi the Board 1998 As of AMO's Annual Meeting in August, follows: The President and Immediate Past President The Secretary-Treasurer and Immediate Past Secretary-Treasurer 5 Rural Section Representatives (including one Vice-President) 5 Small Urban Section Representatives (including one Vice-President) 5 Northem Section Representatives (including two Vice-Presidents) 5 County Section Representatives (including one Vice-President) 7 Large Urban Section Representatives (including one Vice-President) 7 Regional Section Representatives .(including one Vice-President) 7 City of Toronto Representatives (including one Vice-President) All Board members will be elected at the AMO Annual Meeting, except for the Rural Representatives, who will be elected at the Rural Section Annual Meeting. The President and Secretary-Treasurer would be elected by all voting delegates. The section representatives would be elected only by the section's voting delegates 2 I 's Q&A Restructurin How is the voting delegate formula changing? Previously, each municipality was allowed to appoint only a limited number of councillors or staff (anywhere from 2 to 8, depending on the population of the municipality), as voting delegates. As a result, every year there were hundreds of councillors who attend AMO's Annual Meeting who are not entitled to vote. To give every councillor a means of participating directly in the Association's decision" making, every member ofa municipal council who attends AMO's Annual Meeting or a general meeting of members will now be entitled to vote. Q. A. Who decides which section representatives I get to vote for? You do. Each member of council selects which section he or she is a member of (within certain limitations) for purposes of AMO elections. You will simply check off the appropriate box when you register for the AMO Conference. Q A. able to be voting delegates? No. It was felt that, as the members of the Association are the municipal councils, the members of the AMO Board should be elected only by council members. There is, however, still an opportunity for municipal staff to serve on the Board as its Secretary-Treasurer. In addition, each section can decide to have one municipal staff member among their section representatives on the Board. Are municipal staff sti Q A. the Vice-Presidents be selected? To ensure that each section has a representative among the officers of the Association, the Board representatives elected for each section (the section caucus) will now select from among their number one person to be an Association Vice- President. In recognition of the large geographic area represented by Northern Ontario, the Northem Section will have two Vice-Presidents, one from the Northeast and one from the Northwest. How wi Q A. What does this mean for the sections? First, each section will have more representatives on the board than they do now. Second, each section is guaranteed to have a section representative as an AMO Vice-President. Finally, each section will have the opportunity to structure its own operations in support of its board representatives in a manner that makes sense for the members of that section. 3 Q A. · \ i Restructuring Q&A's Q What is happening to the standing committees? A. The Association previously had 4 standing committees - Resolutions, Fiscal and Labour, Health and Social Development, and Environment. In recent years, the pace and breadth of legislative and regulatory change have rendered these committees obsolete - they simply were not structured in a way to quickly respond to Provincial initiatives. These committees are therefore being replaced by ad hoc task forces which can deal quickly with current issues. Q. Why was the term of the President extended from one to two years? A. The President's job is becoming increasingly difficult as the number and scope of issues before the Association constantly increases. Extending the President's term to two years allows the incumbent to become more familiar with the issues. It will also enable the President to develop a stronger working relationship with govemment ministers and members of the media, both of which are essential to an effective govemment relations program. The President would not be able to run for a second consecutive term. Q Why was the Association's resolutions process changed? A. The amount of time that passed between when a resolution arrives at AMO and when that resolution is dealt with at AMO's Annual Conference meant that many resolutions are out-of-date long before they are dealt with. So instead of having a long, cumbersome process to deal with resolutions, the Membership has approved a new process whereby r~solutions will be dealt with expeditiously as part of the Association's normal policy development process. Under the new system, each resolution received will be immediately referred to AMO staff for research and appropriate action. Depending on the issue, it will be dealt with by a policy task force, by the AMO Board, or by the relevant section, in the same manner as other policy issues that come to the attention of the Association. Q. When do these changes take effect? A. The changes to the Standing Committee structure, the handling of resolutions, the designation of voting delegates, and the nominations process took effect as of February 6th. The remaining changes take effect as of the 1998 AMO Annual Meeting, to be held in August. For further information, please contact Doug Raven, AMO's Executive Director, at (416) 971-9856, ext.306. 4 Association of Municipalities of Ontario [mJ. ¡.I""""! :,......¡\.- ) Atl, ,...../ L~\ ¡ I \~ ¡ 393 University Ave, Suite 1701 Toronto, ON M5G 1E6 AMO Restructuring (416) 971-9666' fax: (416) 971-6191 em a": amotaJ:amo,munlcom.com sl Backgrounder 's Resolutions Process Changes to AMO the AMO during the Association's available resources, the Association's resolutions process the of In an effort to achieve greater results with Membership approved a significant overhaul Special Meeting of Members on February 6th. Background: AMO has been in existence, the resolutions process has been viewed by many as a cornerstone But while resolutions long as the Association ceased opinion, for a variety of reasons: long provincial an environment where the speed with which l policy decisions are being made is increasing, resolutions submitted by were often out-of-date even before they t\MO Conference floor In Provincia constantly members reach the As of s operations. continue to be one of the primary ways AMO is made aware of municipal concerns, and often provide for a lively and interesting session at the AMO conference, they have to be an effective method of influencing 1) in August. The old resolutions process, as had been set out in AMO's governing by-law, required a tremendous amount of time to administer. Too much staff time was being devoted to getting resolutions in the proper format, circulating resolutions to various internal and other administrative details that this committees, It was felt 2) time could more issues results. productively be spent following up on the that are of concern to members, trying to get The proliferation of special interest groups and the influence that they wield have made it virtually impossible to effectively lobby the provincial government on an issue without committing considerable time and resources to achieving that objective. Given the number of resolutions that were being dealt with by the Association, and in light of the massive administrative requirements of 3) ~ Annual to the process would focus on getting immediate results when presented with a member concern. Under the new process, When a resolution is received, it will immediately be reviewed by AMO's policy team. If the issue is isolated to one or a few staff to the Resolutions Process Conference before Province, the new Proposed Chan¡¿es to be endorsed by the finally transmitting it simply both " and the AMO available to ~" process opted by decided that the old process did not have administer follow up on Association. work with the immediate wi! try to get meeting between the appropriate issue affects IIiost municipalities, AMO affected municipalities to action, perhaps by arranging a municipal representatives and Provincial officials. Where the The Issue: Although not very productive from a government relations standpoint, the resolutions process consumed considerable resources. Each of the or all municipalities, the Issue will be placed on the next Board agenda for consideration immediate action. Most importantly, resources that are now being used to move paper through the process will be redirected into active follow-up on member resolutions, to ensure that the Province acts on resolutions adopted by the Association. and the almost 3,800 resolutions received each year had to be processed in some fashion. Research had to be done to detennine if AMO already has a position on each issue. If the issue dealt with by the in the resolution had not been dealt with by AMO past, background research had to be conducted to ensure that the Association has all of the relevant facts before I Municipalities had to be kept the fate of the :aking a position. informed and For ease of reference, a chart illustrating the differences between the old process and the new process is attached. about resolutions books had to be at a cost of over $7,000 a resolution, organized and printed, year. it was the resources a complex resolutiouo every resolution So what should my municipality do with a resolution it wants AMO to consider? municipalities need to have a mechanism issues of concern to them. Member to promote action on The changed. You simply send It to will change is the speed with which the resolution (no more waiting to action), and the amount of time and the That hasn't AMO. What we deal with August to get effort results old resolutions process simply was not proving effective in that capacity. Clearly, the challenge was to redesign the resolutions process to make it more effective for AMO members and more cost effective for the Association into getting you resolution. we are able to put you want from that The New Process To resolve these issues, the Board of Directors proposed to replace the old resolutions process with a more responsive process, one which places far less emphasis on "administrivia" and a far greater emphasis on getting results for AMO members. This proposed process was approved by the membership at the Special Meeting held on February 6th. Instead of cataloguing each resolution, getting a recommendation from the Resolutions Committee, then waiting months for the resolution APPROVED CHANGES TO AMO'S RESOLUTIONS PROCESS New Process Resolution is referred to appropriate Policy Advisor 1 Old Process Resolution is referred to Resolutions Coordinator I Resolution is checked to determine if it is in the proper format, if not, municìpality is requested to resubmit in the proper format 2. If the resolution is in the proper format, it is logged to keep track of its location during the process 3 Resolution is given a resolution number (e.g. FIN 01.98) 4. a new if it is Advisor checks to see issue 2. sa s checked to see if it received Resolution duplicate of one already 5 s AMO if it Resolution is checked against ex.isting position on the issue 3 s the same, municìpality IS notified of that fact, and the resolution goes no further s Resolution is checked against AMO ex.isting position on the issue - if it is the same, municìpality is notified of that fact, and the resolution goes no further 6. If the issue deals with only one or a few municìpalities, Advisor will work with the municipality that sent in the resolution to try to resolve the matter (e.g. by arranging a meeting between municipal representatives and appropriate Ministry staff) 4. the resolution deals with a local issue, municìpality is that the Assocìation does not on ......",t is ta or "_~.I matters, If parochial informed deal with Resolutions and no further action 7 If the resolution deals with a new issue or requests that AMO take a different position than one previously adopted, staff prepare background research on the resolution 5 If the resolution deals with a new issue or requests that AMO take a different position than one previously adopted, staff prepare background research on the resolution 8. Resolution is copied and distributed to the members of the Resolution Committee for their review 9 (CONTINUED) APPROVED CHANGES TO AMO'S RESOLUTIONS PROCESS New Process (Continued) Old Process (Continued) Resolutions Committee reviews resolution and a) makes 10. recommendation or b) directs that the resolution be circulated to appropriate section executivesl standing committees for comment Where appropriate, Policy Advisor wi11 ask selected section caucuses or task force for comment policy 6. If (b), resolution is placed on appropriate sectionlpolicy committee agenda, and copied and distributed to sectionlcommittee members 11 Section caucus(es) or ad hoc task force reviews resolution and makes recommendation 7 Section(s) or policy committee(s) review resolution and make recommendations 12 Comments are written up and copied/distributed to the Resolutions Committee for review 13 Resolutions Committee makes recommendation on resolution 14. (a) Resolution is retyped (for consistency) and placed in Resolutions book for consideration at Annual Conference; OR 15 Resolution is placed on AMO Board or Executive Agenda for immediate attention, throughout the year 8 (b) in limited cases, Resolution is placed on Board of Directors Agenda for immediate attention Resolutions book is printed (at a cost of $7,000) and sent to an delegates (at a cost of $2,285) prior to the conference 16 APPROVED CHANGES TO AMO'S RESOLUTIONS PROCESS (CONTINUED) New Process (Continued) Conference delegates consider key resolutions prepared by the AMO BoardÆxecutive based on member input - these resolutions would be sent to member municipalities for consideration in advance of the AMO Conference Conference it is forwarded to If BoardÆxecutive or approves the resolution the Province 10. fonow up wilI be provided by Association Staff according to established priorities, to achieve the desired results Originating municipalities and other members are advised of decision II concerning the resolution, and any results achieved 9 those resolutions that are passed are sent to the affected Ministers for their response, little fonow-up takes place, due to the sheer number of issues covered, and the lack of staff resources available Old Process (Continued) Conference delegates consider resolutions After the conference, 18. Responses received are included in the fonowing year's Resolutions book 8 7 AMENDMENTS TO AMO BY-LAW NO.1 " APPROVED AT THE FEBRUARY 6, 1998 SPECIAL MEETING OF MEMBERS !I!"'.'-~.'~ n~tme . 1001 '~e~_'Û ;')'¡h~1 ~¡;IzIR'. ~tm,~!i'1~II'"'' ;:.. ,,;¡ J!\!, .' " e a"alHJ '80 ''', ,,;"'" 'tJ2¡. ·m"". ....,~."""""'l< .¡-'>r' , ",ii!t ;¡;,\'" The following amendments take effect immediately: Amendment amendment to the definition of a municipality deletion of standing committee definition location of head office deletion of standing committees amendments to nominating process deletion of nominating requirement concerning 2 or more people from the same municipality amendment to classes of members Section 1.1 1.1 2.1 3.9 3.10 7.1 (para.2) Page 2 2 3 8 8-9 13 amendments to member delegate formula amendment to provisions regarding Member Directors amendment to voting delegate provisions amendment to wording of proxies provision reduction in general meeting quorum amendments to specifications concerning when the annual election shall take place deletion of reference to formal resolutions process 8.1 8.3 8.4 10.6 10.8 10.10 10.12 15 15-17 17 19 20 20 21 1998 on August 25 will take effect 10.13 The remaining amendments 22 ASSOCIATION OF MUNICIPALITIES OF ONTARIO BY-LAW NO.1 A by-law relating generally to the transaction of the business and affairs of the Association of Municipalities of Ontario (the "Corporation") PART I INTERPRETATION the context other by-laws of the Corporation, unless by-law and all 1.1 In this otherwise specifies or requires Interpretation. "Act" means the Corporations Act, R.S.O. 1990, c. C.38 as from time to time amended and every statute that may be substituted therefor and, in the case of such substitution, any references in the by-laws of the Corporation to provisions of the Act shall be read as references to the substituted provisions therefor in the new statute or statutes means a member of the Corporation pursuant to the provisions of section 8.6 "Affiliate Member' hereof; means a member of the Corporation pursuant to the provisions of section 8.5 "Associate Member' hereof; in force and means the board of directors of the Corporation means this by-law and all other by-laws of the Corporation from time to time "board" or "board of directors "by-laws' effect; as a general meeting of members" includes a meeting of any class or classes of meeting of all classes of members; "Honourary Member" means a member of the Corporation pursuant to the provisions of section 8.7 well as members hereof; "letters patent" means the letters patent incorporating the Corporation as from time to time amended and supplemented by supplementary letters patent meeting of members and general meeting of members "member" means a Member Municipality, a· , ~ã~a, an Associate Member, an Affiliate Member and/or an Honourary Member, as the context requires: includes an annual "meeting of members " " flereef; 2 " " means a member of the Corporation pursuant to the provisions of section Municipality hereef; "Member 8.2 hereof; township, any county and "municipality" means any incorporated RJIiII city, town, village or any regional,Rdistrict municipality;' partnerships companies, shall include individuals, bodies corporate, corporations trusts, and any number or aggregate of persons; "person syndicates, "Regulations" means the Regulations made under the Act as from time to time amended and every regulation that may be substituted therefor and, in the case of such substitution, any references in the by-laws of the Corporation to provisions of the Regulations shall be read as references to the substituted provisions therefor in the new regulations hereof; r~k'f ~~,J;:¡¡;¡¡~:tt~~ì~'_~t~!'3I~ðt!~.J~JW;w,r~.~¡~~%üw..~¥'ÆÆ¡¡:j!~¡ji~'Jt,¡;;i'!!!1i&) Wií 'i6M[~~j(~~~~~~~~~'>'"~ ~i~~~M$l~'*to;WE~l\1~~~~~ I means the sections of the Corporation named in section 9. "sections "signing officer" means, in relation to any instrument, any person authorized to sign the same on behalf of the Corporation by section 2.4 hereof or by a resolution passed pursuant thereto; "special resolution" means a resolution passed by the directors and confirmed with or without variation by at least two-thirds (2/3) of the votes cast at a general meeting of the members of the Corporation duly called for that purpose; \1JOO~·1"7«'~:''''"",,''',,*,$"~;'~IWÎ!ì\1¡F''"'''''fk'.. ''''''''Ø''",J'1ß,''''ørii'"^''i'''' ql1i: .¡;{ftJlJ¡'7.atl'!'í"11I;llQ"ls~eI:íï1"t er;l'.l1'l..ra.crø.I1(Æf1.(;!ß. " ._...."'1f¡)<M>JØ;k<.>o-~v.~,""""'~ '''''''''''''~^""~'''''''__~,^,,.;>,",.,., " " " , " -3 the same or the Regulations have the Act save as aforesaid, words and expressions defined in meanings when used herein words importing the singular number only shall include the plural and vice versa; and the headings used in the by-laws are inserted for reference purposes only and are not to be considered or taken into account in construing the terms and provisions thereof or to be deemed in any way to clarify, modify or explain the effect of any such terms or provisions. 1.2 Letters Patent. If any of the provisions contained in this by-law are inconsistent with those in the letters patent, the provisions contained in the letters patent shall prevail. PART II TRANSACTION OF THE AFFAIRS OF THE CORPORATION ".''';'''.Q) 2.1 Head Office. The head office of the Corporation shall be in the l!!1,¡;J))) of Me elitaft Toronto, in the Province of Ontario (subject to change by special resolution), and at such place within the said municipality as the board of directors of the Corporation may from time to time by resolution fix. be the seal of an impression whereof is stamped in the margin hereof, shall The seal 2.2 Seal. the Corporation. financial year of the the 4 2.3 Financial Year. Until changed by the board of directors, Corporation shall end on the 31 st day of December in each year. 2.4 Execution of Instruments. Deeds, transfers, assignments, contracts, obligations, certificates and other instruments may be signed on behalf of the Corporation by an)' tws (2) sf the President the Firat Viee Presideat and the Secretary-Treasurer of the Corporation. In addition, the board of directors may from time to time direct the manner in which and the person or persons by whom any particular instrument or class of instruments mayor shall be signed. Any signing officer may affix the corporate seal to any instrument. Any signing officer may certify a copy of any instrument resolution, by-law or other document of the Corporation to be a true copy thereof. 2.5 Banking Arrangements. The banking business of the Corporation shall be transacted with such banks, trust companies or other firms or corporations as may from lime to time be designated by or under the authority of the board of directors. Such banking business or any part thereof shall be transacted under such agreements, instructions and delegations of powers as the board of directors may from time to time prescribe or authorize. PART III DIRECTORS AND COMMITTEES 3.1 Number of Directors and Powers. The affairs of the Corporation shall be managed by a board of forty-five (45) directors who may exercise all such powers and do all such acts and things as may be exercised or done by the Corporation that are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done in some other manner. Any increase or decrease in the number of directors shall be approved by special resolution of the members (45) directors, the following shall be ex officio members of the board of Of the forty-five directors: , Immediate Past President; and Immediate Past Secretary-Treasurer; the the , 5 the annual "è'"@j""'~®' i~~/¡i~ directors, shall The balance, being 12 Member Municipalit: may be represented on the board by more than two elected directors " only one of whom may be an elected official and only one of whom may be a municipal employee. In the event that more than one elected official, ormore than one municipal employee, frOIIlthe sameMember Municipality Wiß[~¡tfj~vfft1i~ :~lîWpl~1ðJ1~ stands for election to g1iiJj[if~~~~l¡~g,!:t~~ the board, the official who wins the most number of votes at the annual meeting of members shall be deemed to have been elected to the board and the employee who wins the most number of votes at the annual meeting of members shall be deemed to have been elected to the board and the other official(s) or employee(s) from the same Member Municipality shall be deemed not to have been elected to the board. Every director shall Qualifications. 3.2 more years of age; be an elected official or an employee of a Member Municipality of the Corporation and or (18) be an individual of eighteen (a) (b) 6- The term of office be one year commencing from the date not be an undischarged bankrupt. (c) ha. of the meeting at which he or she is elected until the annual meeting next her successor shall have been duly elected or appointed whichever come of an ex officio director shall be ~ ORe year commencing from the date he or she becomes a director ex officio following or until his or first. The term of office If an election of directors is not held at the proper time, the directors continue in office until their successors are elected. Election shall be by secret ballot. 1l~1I~r¡¡w'[fii 'fjf/f{;'àl*1Z,~'_tif&'¥.~BfIi!~IW!!í£!{Ji,:uiÍftífl'tj'ir:''f¡l'Jf.f¿¡îJJ:l1;~''e'!~.¡·~ i&!tY'Jf,~ retiring directors shall be ~<,,",~<'ð:Ma.,~J¿&Y~~...j~!:-m.fMtJ.~~.MMN;,;,ol..~~$9~~~~!...~M.1.J '"Pi<'.,liM&w eligible for re-election or re-appointment to the board of directors if otherwise qualified and retiring directors shall continue in office until their successors have been duly elected or appointed. be vacated upon the occurrence of any of 3.4 Vacation of Office. The office of a director shall the following events: or an an elected official is if the Member Municipality of which the director employee ceases to be a member of the Corporation; if the director ceases to be an elected official or (a) (b) Member is found by a competent jurisdiction to be a mentally incompetent person or becomes of unsound mind; if by notice in writing to the Corporation by the director he or she resigns office, which resignation shall be effective at the time it is received by the Corporation or at the time specified in the notice, whichever is later; if the director dies; if the director is removed from office by the members, an employee of a Municipality; if the director (c) (d) (e) (f) section bankrupt or suspends payment of his or her debts generally or her creditors or makes an authorized assignment to his in accordance with 3.5; or if the director becomes or compounds with his creditors or is declared insolvent. (g) memeemþay, by resolution passed by at least two-thirds (2/3) of the votes cast thereon at a general meeting of members of which notice specifying the intention to pass such resolution has been given, remove any elected or ex officio director before the expiration of his or her term of office and may, by majority of the votes cast at such meeting, elect any person in his or her stead for the remainder fth t 'm'A~W~_~mã~~,Jl;""tl'~~-~~~w~\1i!.~~ o e erm ~~J¡I¡W&Ji!t.!f4ì¡~~ßJMè.gJ:!J1!lL\WQM.MiiJ¡lMiflJ.¡¡,,!!.ç¿~JÆ'>&£\!M'i!iÆ:¡!tJJj~iB&¡mçlm~!iffh " 7 3.6 Quorum. Eighteen (18) directors shall constitute a quorum for the transaction of business at any meeting of the directors. Notwithstanding vacancies in the board of directors, the remaining directors may exercise all the powers of the board of directors as long as a quorum of the board of directors remains in office. """¡~--""-m'"",~'''·"'' A vacancy or vacancies among the elected directors ¡i!1lJl'J!W~!!!ŸlWÃçt~,§J&'\¡ however caused, as there is a quorum of Vacancies. 3.7 ,,;)/j from among qualified persons so, subject always to the representation criteria for elected directors set section 3.1 hereof. Otherwise such vacancy shall be filled at the next general meeting of members at which directors for the ensuing year(s) are elected, but if there is not a quorum of directors.tl:'i~!f~lî~'ïlg~~ìi:ª, the remaining directors shall forthwith call a meeting of members to fill the vacancy or vacancies. ){f""".·"bfj:~'~'i6."·';'.""á. . ¡'¡,%~fiii,r,¡'7i2j\ ~iU:~",lr1n\~;",,;?¡ 3.8 Executive Committee. The Executive Committee shall consist of directors who shall be: the President; ; the fiye (5) ~¡;~:h~:[&jVice-Presidents the Secretary-Treasurer; the Immediate Past President; 1tì!'!ž '.."",¡,¡,~~ the Immediate Past Secretary-Treasurer. (I) (iii) (iv) (v) (vi) ar¡fl such Executive Commíttee any of the powers of the may meet for the transaction of business, adjourn and A majority of the members of the Executi ve Committee The board of directors may delegate to The Executive Committee as it sees fit. directors. its meetings constitute a quorum. board of otherwise regulate shal 8 The board of directors may from time to time appoint such , committees as it deems necessary for such purposes and with such powers as it shall see fit. Members of committees need not be directors. Any such committee may formulate its own rules of procedure, subject to such regulations or directions as the board of directors may from time to time make. +he Nominating Committee. For each annual meeting 10 3 Member Municipalities at least f~~ nominations of ;;Øj!M£~...i5i prepare a report for circulation to all six (6) weeks prior to the annual meeting qualified candidates . The . hall prepare a further report for presentation to the member: t the annual meeting of the Corporation naming all those qualified candidates for the positions of officers and directors of the Corporation whose nominations have been received by the Nominating Committee ~J:~l1IDì~!1~ on or before the last day of the month preceding the month in which the annual meeting of members is held. .. , 9- A person duly nominated for more than one office shall select one office for which he or s~.e intends to stand Prior to ~1'HifilWl~tlf!1îl¡"~ITh~~~~t~""'¡¡¡:{f!íff(1}!JflfiiJ¥{fflJïifij[~~î'ii~ f'~~)I.","""""""''''''''~~'''''U£'''.ð.__.:u£t~m,.-.XWÆ!æ.~~s.œM~",:~~...~~M:t~t%.t~II!.'''o<'~'''''''''_""=.,,,,,,,.,_,,01 i"~nz elos~ of Ron . 1m ~he floor and, if he or she fails to do so, he or she shall be deemed to be nominated for office for which he or she was nominated and to have withdrawn his or her nomi the , , , \~~~J~i'~IlJ!1¥§fZY~ilIrl~'tW-}~ðfi.î~~iãf~:~1, and any dispute in respect of the eligibility of a !f\'iÆ~"*.~<I;If:!{l.iìiK~""m.MII.".;r,W{~Jt~t1l~~~.''''''''''''I'"":¡{·.""",,i¡~~¡~:''Aw..........bMæ nominee for any office of the Corporation shall be decided in the same manner and any decision of i·iW'M,·,".t'''·~'·''·'···''·''\\ç'' dC" ..... ~:;';"'~il;¡;::rt"'Sï!)~i;m'·'ät':'tj·'''¡I'':~ ;- ,:.s~~W£J£WÆ~~~n"~~~tw be verified by shall the Corporation The eligibility of nominees for any office of be deemed conclusive. the , c'~~~¥"'@~jI!!¡.~iô\_'''''¡;'' h II ~!~~LJ;il;Vl:7Æ~~1~l!fß!}~J7il~~~@Ji~s a PART IV MEETINGS OF DIRECTORS 4.1 Place of meeting. Meetings of the board of directors and of the Executive Committee may be held either at the head office of the Corporation or at any place within or outside Ontario. may be convened at any time by: A meeting of the board of directors Notice. 4.2 the President; (a) (b) :rxh,":;¡'" r.,.~ !il1~P~!§~~ ~.~"rí:!m.'".:<}~~~.,,<' ""X~¡¡ ..iI! ., ~ ·.mml'..ee'\ ...,..~_~}1&""""';J\..~t.. ,št""'~,;t"...."",¡wJ"'"~'. by petition of at least ten directors when directed or authorized by any of such officers or by petition The notice of any meeting convened as aforesaid need not to be transacted at the meeting. Notice of any such meeting (10) (c) The Secretary-Treasurer, shall convene a meeting of directors specify the purpose of or the business 10 shall be served in the manner specìfied in section 12.1 hereof not less than two (2) days before the meeting is to take place; provided always that a director may in any manner and at any tìme waive notìce of a meeting of directors (before or after the meeting to which such waiver relates) and attendance of a director at a meeting of directors shall constitute a waiver of notìce of the meetìng except where a director attends a meetìng for the express purpose of objectìng to the transactìon of any business on the grounds that the meetìng is not lawfully called; provided further that meetìngs of directors may be held at any tìme wìthout notìce if all the directors are present (except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meetìng is not lawfully called) or if all of the absent directors waive notìce before or after the date of such meetìngs. If the first meetìng of the board of directors following the electìon of directors by the members is held immediately thereafter, then for such meeting or for a meetìng of the board of directors at whìch a director is appointed to fìll a vacancy in the board of directors, no notìce shall be necessary to the newly elected or appointed directors or director in order to legally constitute the meetìng, provided that a quorum of the directors is present. 4.3 ODÙssion of Notice. The accìdental omission to give notice of any meetìng of directors to, or the non-receipt of any such notìce by, any person shall not invalidate any resolution passed or any proceeding taken at such meeting. 4.4 Adjournment. Any meeting of directors may be adjourned from time to tìme by the chair of the meetìng, wìth the consent of the meeting, to a fixed tìme and place. Notìce of any adjourned meetìng shall be announced at the original meetìng. Any adjourned meetìng shall be duly constìtuted if held in accordance wìth the terms of the adjournment and a quorum is present thereat. The directors who formed a quorum at the original meetìng are not required to form the quorum at the adjourned meeting. If there is no quorum present at the adjourned meetìng, the original meetìng shall be deemed to have terminated forthwith after ìts adjournment. Any business may be brought before or dealt wìth at any adjourned meetìng whìch might have been brought before or dealt with at the original meetìng in accordance wìth the notìce callìng the same. 4.5 Regular meetings. The board of directors may appoint a day or days in any month or months for regular meetìngs of the board of directors at a place or hour to be named by the board of directors and a copy of any resolutìon of the board of directors fixing the place and tìme of regular meetings of the board of directors shall be sent to each director forthwith after being passed, but no further notìce shall be required for any such regular meetìngs. the President or such failing such be purpose or, 4.6 Chair. The Chair of each meetìng of the board of directors shall other director as the President may from time to tìme designate for that designatìon, as the board of directors may select. 11 - arising at any meeting of directors shall be decided by a majority of votes Notwithstanding the first paragraph of this section 4.7, a motion on a question of municipal policy shall not be approved by the board if inconsistent in substance with a written statement on such question more seetisHs ~ -'~ of the Corporation within whose and the motion is adopted by one or jurisdiction the question falls (i) vote¡¡ ~~IU'J.the Chair sf the "' or have adopted #Ie ¡¡ written , against the motion. A motion approved by the board on a question of municipal policy shall be communicated by the Corporation to senior levels of government, as appropriate. Where the board has not approved a motion as a result of the approval restrictions set out above, the Corporation nevertheless shall assist a section 118 or þ.. seetioHs which has or have adopted a written statement on a question of municipal policy to communicate its or their positions to senior levels of government, as appropriate. 4.8 Remuneration of directors. The directors, and those directors who also serve as officers, shall serve as directors and officers without remuneration and no director shall directly or indirectly receive any profit or remuneration in any capacity whatsoever from his or her position as director, provided that a director or officer may be paid reasonable expenses incurred by him or her in the performance of his or her duties according to the expense policy of the Corporation, or of the municipality which he or she represents, in effect from time to time. PART V FOR THE PROTECTION OF DIRECTORS AND OFFICERS 5.1 Conflict of Interest. In supplement of and not by way of limîtation upon any rights conferred upon directors by section 71 of the Act, it is declared that no director shall be disqualified from office, or shall vacate office, by reason of holding any office in the Corporation or in a corporation in which the Corporation shall be a shareholder, or by reason of being otherwise in any way directly or indirectly interested in or contracting with the Corporation either as vendor, purchaser or otherwise, or being concerned in any contract or arrangement made or proposed to be entered into with the Corporation in which he or she is in any way directly or indirectly interested either as vendor, purchaser or otherwise, nor shall any director be liable to account to the Corporation or any of its members or creditors for any profit arising from any such office or contract or arrangement; and, subject to the provisions of section 71 of the Act, no contract or arrangement entered into by or on behalf of the Corporation in which any director shall be in any way directly or Voting. Questions 4.7 (ii) ., - 12 indirectly interested shall be avoided or voidable and no director shall be liable to account to the Corporation or any of its members or creditors for any profit realized by or from any such contract or arrangement by reason only of his or her holding the office of director or the fiduciary relationship established thereby, A director who is in any way directly or indirectly interested in a proposed contract with the Corporation shall make the disclosure required by the Act Except as provided by the Act, no such director shall vote on any resolution to approve such contract 5.2 For the protection of directors and officers. Except as otherwise provided in the Act, no director or officer for the time being of the Corporation shall be liable for the acts, receipts, neglects or defaults of any other director or officer or employee of the Corporation or for joining in any receipt or act with any of them for conformity, or for any loss, damage or expense incurred or suffered by the Corporation through the insufficiency or deficiency of title to any property acquired by the Corporation, or for or on behalf of the Corporation, or for the insufficiency or deficiency of any security in or upon which any of the moneys of or belonging to the Corporation shall be placed out or invested, or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, including any person with whom or which any moneys, securities or effects shall be lodged or deposited, or for any loss, conversion, misapplication or misappropriation of or any damage resulting from any dealings with any moneys, securities or other assets belonging to the Corporation, or for any other loss, damage or misfortune whatsoever which may be incurred or suffered by the Corporation in the execution of the duties of his or her respective office or trust, or in relation thereto, unless the same shall happen by or through his or her own wilful neglect or default or failure to act honestly and in good faith with a view to the best interests of the Corporation, provided that nothing herein shall relieve any director or officer of any liability imposed upon him or her by statute. PART VI INDEMNITIES TO DIRECTORS AND OTHERS 6.1 Indemnities to directors. All directors and officers of the Corporation, and their heirs, executors, administrators, legal representatives, estates and effects, respectively, may from time to time and at all times, be indemnified and saved harmless out of the funds of the Corporation, from and against: all costs, charges and expenses whatsoever which such director or officer sustains or incurs in or about any action, suit or proceeding that is brought, commenced or prosecuted against the director or officer, for or in respect of any act, deed, matter or thing whatsoever, made, done or permitted by the director or officer, in or about the execution of the duties of his or her office: and (a) all other costs, charges and expenses which the director sustains or incurs in or about or in relation to the affairs of the Corporation; (b) , -13 except such costs, charges and expenses as are occasioned by the director's own wilful neglect Or default or failure to act honestly and in good faith with a view to the best interests of the Corporation. 6.2 Insurance. Subject to applicable law, the Corporation may purchase and maintain such insurance for the benefit of its directors and officers as the board of directors may from time to time determine. PART VII OFFICERS The officers of the Corporation shall be the President, RlgJJª2 Vice-Presidents, and the Secretary-Treasurer. Appointment. 1 7 the FirS{ hereof. The board of directors may from time to time appoint such other officers and agents as it shall deem necessary who shall have such authority and shall perform such duties as may from time !o!ime, be prescribe,~b~1he ,board ~!~ir~c~rs, Each i~caa:èellt.office~ !Rr~11IB~.!I~~~1Jli¡¡lÆ[¡ îìI~lI'rl¡f~~4IFm~~!'!f1i~ml¡Jj!shall contmue m offIce untIl the earlIer of (I) hIs or her resignation, (H) the appointment or election of his or her successor, (Hi) his or her ceasing to be a director or member of the Corporation if such is a necessary qualification of his or her appointment or election, (iv) the meeting at which the members or directors, as the case may be, æmaa!ly appoint or elect the officers of the Corporation. A director may be appointed to any office of the COrporation but, none of the officers, except the officers named in the first sentence of this section, need be a t· ···..;"'i";;ii\w~~"~'IiiI!iI""J¡~_¡~·. ~t'i]~'" "¥""'~)¡'îI·!!!if¡z¡"~Tiilji""¡¡¡'1ii..'1"&¡'-~"~""""~".· 16""'.' ora Ion. "eJ:W,*''am '/l!.1Jn 'e~F,'~UÞ ~., ;~lt, J ' , ønttU' ';(:'l.:ì ti.f&..1/n./P'€'f:Qr1S.;'if0' a~.,.' ,"{e'" ,..,,-,~ ,,,. ,,",'- i'i.':Ii",*""",. -, .Û¡..,.,=~~"'". """,'""'R",,,,,,-. 7.2 Powers and duties. All officers shall sign such contracts, documents or instruments in writing as require their respective signatures and shall respectively have and perform all powers and duties incident to their respective offices and such other powers and duties respectively as may from time to time be assigned to them by the board of directors; subject however, to any special resolution of the Corporation. 7.3 Duties of officers may be delegated. fu case of absence or inability to act of any officer of the Corporation or for any other reason that the board of directors may deem sufficient, the board 14 or any of the powers of any such officer to any other officer or to any of directors may delegate all director for the time being. 7.4 President. The President, who shall be a member of a municipal council of a Member Municipality, shall be the chief executive officer of the Corporation unless otherwise determined by special resolution of the Corporation. The President shall, subject to any special resolution of the Corporation, when present, preside at all meetings of the board of directors, of the Executive Committee and of members of the Corporation. each be a member of a fll(f~ Vice-Presidents shall Municipality. Vice-Presidents. 7.5 municipal council , One of the Vice-Presidents, in perform all the duties of the President order of seniority, shall be vested with all the powers and shall in the absence or inability or refusal to act of the President. 7.6 Secretary-Treasurer. The Secretary-Treasurer shall be an employee of a Member Municipality. The Secretary-Treasurer shall give or cause to be given notices for all meetings of the board of directors, of the Executive Committee and of members when directed to do so and shall have charge of the minute books of the Corporation and of the documents and registers referred to in section 300 of the Act. Subject to the provisions of any resolution of the board of directors, the Secretary-Treasurer shall have the care and custody of all the funds and securities of the Corporation and shall deposit the same in the name of the Corporation in such bank or banks or with such depositary or depositaries as the board of directors may direct. The Secretary-Treasurer shall keep or cause to be kept the books of account and accounting records referred to in section 302 of the Act. The Secretary-Treasurer may be required to give such bond for the faithful performance of his or her duties as the board of directors in its uncontrolled discretion may require but no director shall be liable for failure to require any bond or for the insufficiency of any bond or for any loss by reason of the failure of the Corporation to receive any indemnity thereby provided. Any agent or be subject to 7.7 Executive Director, General Manager or Manager. The board of directors may from time to time appoint one or more Executive Directors, General Managers or Managers and may delegate to them full power to manage and direct the business and affairs of the Corporation (except such business and affairs of the Corporation as must be transacted or performed by other officers, by the board of directors or by the members) and to employ and discharge agents and employees of the Corporation or may delegate to him or her any lesser authority. An Executive Director, General Manager or Manager shall conform to all lawful orders given by the board of directors and such matters and duties as are contained in the by-laws of the Corporation, including without limitation, any special resolution of the Corporation and shall at all reasonable times give to the directors or any of them all information they may require regarding the affairs of the Corporation. employee appointed by an Executive Director, General Manager or Manager shall discharge by the board of directors. " IS 7.8 Vacancies. If the office of any officer of the Corporation shall be or become vacant, prior to the expiration of such officer's term, by reason of death, resignation, disqualification or otherwise, the directors shall, in the case of the President, the First Viee Presidellt, aay sf the five (5) Viee PresièentG, or the Secretary-Treasurer, elect from among themselves a person to fill such ·"'~-,¡¡r~~¡¡:íIf~~~-@¡'_··-""!!!W~')1i("" "',,", vacancy .[~~~j!gM!i~~illle,¡.~!!!:!:!!YJiW~Eill~M~~Æ~.. aad may, in 'lift the ca.se of an?, . . . ~ 7.9 Election of "I!:WI~gñ.i:~ Officers by Members. vEach of the President the First Vies President, the five (5) . Viee PresiàentG and the Secretary-Treasurer shall be elected by the members ffi gefwra! µ~i",lY¡;g~[t~ meeting. Election shall be by secret ballot. . . PART VIII MEMBERS classes of members of the Corporation be five (5) There shall Classes of Members. I 8 Municipalities Member (a) Member Directors Associate Members; Affiliate Members; and Honourary Members (b) (c) (d) (e) to become a 8.2 Member Municipalities. Every municipality in Ontario shall be eligible Member Municipality subject to payment of the applicable membership fees 16 - aeeount. '. - 17 ~'~~-""'''''\~'''-B!'. .,-~~mm.;¡"_,,,v-m· ;~"J''''''''_' . {¿"·w, ~ . .~~j¡&i'Qflri,Q¡(ªùl1'1~tIi\'îlâ'Þ"1i! . ·il'Jlta'e!l~"'fªt¿îlëri'o.ir{I1'~J2r;e,,¡tiri~f¡. '$itlil!l!}¡,ÿ , -. ."""",~""""""":r.í:;M",,,,~,J~~W_· "",Þ1"'~1M!"_""~õ2..""",::"",,~, ,,.,.,.,.,''¡ ,o"""",-","""_",,,W..tì. .~,:;r.; whether elected thereto )irectoåfifFêfllb~~¡'fj?/ilÆ '.''''''>,''W.l'S,,,;,,,,,,^~:t/J.:r.,·,,,",,· as a direetor. automatically be a for his or her term of office. Member Directors. 8.4 8.5 Associate Members. The board of directors may by resolution and upon application accept as Associate Members persons or organizations whose principal purpose and interest are complementary to that of the Corporation, or who in the opinion of the board of directors may make a contribution to the benefit of the Corporation. 8.6 Affiliate Members. The board of directors may by resolution and upon application accept as Affiliate Members municipal employee organizations or associations of Ontario. 8.7 Honourary Members. The board of directors may by resolution name persons to be Honourary Members in recognition of their active contribution to the Corporation or its predecessor association. 8.8 Resignation. Members may resign by resignation in writing which shall be effective from acceptance thereof by the board of directors. In the case of resignation, a member shall remain liable for payment of any assessment or other sum levied or which became payable by it to the Corporation. 8.9 Termination of Membership. The interest of a member in the Corporation is not transferable and lapses and ceases to exist upon death or dissolution, or when his or her or its period of membership expires, or when the member resigns or otherwise ceases to be a member in accordance with the by-laws; provided always that the members of the Corporation may, by resolution passed by at least twoCthirds (2/3) of the votes cast at a general meeting of which notice specifying the intention to pass such resolution has been given, terminate the membership of any member of the Corporation 8.10 Dues. Dues or fees payable by Member Municipalities, Associate Members and Affiliate Members shall from time to time be fixed by resolution of the board of directors. The Secretary- Treasurer shall notify the members of the dues or fees at any time payable by them and, if such dues 18 or fees are not paid on or before May 31 in the year for which such dues or fees are payable, the members in default shall thereupon automatically cease to be members of the Corporation, but such defaulting members may on payment of all unpaid dues or fees be reinstated. No dues or fees shall be payable by Member Delegates, Member Directors or Honourary Members. PART IX SECTIONS 9.1 Sections. The Corporation shall make provision for seven (7) sections within its structure as follows: (i) County (ii) Large Urban (iii) Small Urban (iv) Rural (v) Regional ", . ....... ( .) 4 .. I A .. ,iì'roi,'!I¥¡j¥!i""" d VI \JRlelpa . .ssoelatlsR hl~;¡¡¡lJll;]jJfj; an ( 00) g . M .. 1" ,< ¡¡"'m',"'" Vll Rtano . \JRlelpa Itles ~11i?~~Æ. eaeh sf tHe seveR (7) seeticJRs shall Be iij3poiRted BY tHe lioR aad sHaH Be aa ex offieis member of tHe Beard. provided ~eted aa offieer of the CorporatioR aRd tHereby Beeomes an ·ation, or is eleeted to the Board as ORe of tile sßventeeH (17) Fie or SHe sHall resign aG CHair of tllß seetioR at tHe meeting tHe seetion immediately f-ollowiRg his or Iler eleetioR as aa f~t~'¡~¡¡¡.···~~~lížlt.1í'£~¡¡~~~t~~ill"'Ií'(~tfðfi~'& 1 >IV' " ~$M'~~~. . ,t£ø~~~."""""oj,;; ""~~~?j:MÆ<<<rY,~'>1Ii'i,,",,",, ,~~rt",i&"~ '~~~~I ~ .... "W!!'jjj ~.",,~~,,¡ç,"f~"1".·~Q~.· ""i...Y"'!I'J1~.'>¡¡"".' ".,w; ¡w!,.~'!<,§l!~~g¡¡ a..... e~l?_~¡¡~r!lJî.JiJAJm!Jf,l,,~;ti,ql!!afifÆjglæ'Æ¡ ff'b~~1'fft!JffJ!fJfft,1¡!Iì/1I'~'flJfJ!;~~ij¿¡¥Þr~fll~W1'1¿flo/lij7f¡?itrr.ifiiÆIifi:im~ ,~,ø~) ~~~~~R!1'æ~~\!l~~!Qffi;~<';0,'1iœ~d.1j~JM"ro;_'M,~';:h,'&~hÆ,,~ ""''''';/E'.'.'.g'' 1&¡nel'i·.. .,"=,~"""""~""~ ~.. $~.~~~., ..~.~tiz~.a...·;&.·.·..e~'fi).'!'¡¡IM.;._;.¡I\!'.!®:"I~..'flm..' .··~li~gf..t~.·.·.::..¡¡.;¡¡Ìíi.·.·.i' v¿~ " .··'t},'9W~~Øi'&}=''''''''~4'~rg;~~~lØro0.~..~J;L, - ~ ",..,w/icYtl,WJ;'"; ~~~_~_~Œ:.~I'&t~¡li] .:DJ1¡~JI.I~~If...I.lwiNl\lr{ì '.'n::¡¡¡.e!ìi)"'e''''..iß'o·'.' ;Æ<1:""'~¡~=Z'""I!J\"~zT@tK.~· ''''f/jJ,'. """,~WJ' '"'. ". ". '1""~~"'i1i;lc"~'\'" I" ,,^. 'f:: ,', :,.,.,nVJdSll'a'¿' )~ºe< lni1:e;œe ' - , "'0 . , €l(;t¡ '\1:"" . tn·" ' ,em ,", , ""MJf:.1ð.·""~'§.¡;;,,,;,;:.< . ''''~~''"W~.;~,¡,¡æ'''''::iif¡g..!>.~",,,:,~,,,,, W;i_...., ';;"""u.",,, r¡['¿{:?""~,',,, ..... "';W;'Y.6·;,;J!ll jW/fl{1îï£')ä~~"ji7ð~!Wl?Jll~1i~fi¥J:7j!i~'¡FlIJ~~1JtFl~~lttf/:~¥-¡fd~'-ðt1'jlfj}'~~;':1r:;~;:1iî ",8J""",""""',W'<þ^<><'!&¥~"""'*'Í?'~",,,OWo;),~^,,~~,,,,M",,,,..,.;,,;,¡,,"liJa,,,,g",,{>k)"~W'"""></~,^,,,}d>i;tæ;ßg,.ª,ª't," . . 19 PART X MEETINGS OF MEMBERS 10.1 Annual Meeting. Subject to compliance with section 293 of the Act, the annual meeting of the members shall be held at any place within Ontario on such day in each year and at such time as the directors may by resolution detennine or, in the absence of such detennination, at the place where the head office of the Corporation is located. may be convened by: of the members meetings General Meetings. Other the President; or the board of directors, 10.2 (a) (b) at any date and time and at any place within Ontario or, in the absence of such determination, at the place where the head office of the Corporation is located. 10.3 Notice. A printed, written or typewritten notice stating the day, hour and place of meeting and the general nature of the business to be transacted shall be given by serving such notice on each member entitled to notice of such meeting and to the auditor of the Corporation in the manner specified in section 12.1 hereof not less than twenty-one (21) days and not more than sixty (60) days before the date of the meeting. Each Member Municipality in good standing shall be entitled to notice of a meeting of members as shall Member Directors, Associate Members, Affiliate Members and Honourary Members lOA Waiver of Notice. A member and any other person entitled to attend any meeting of members may in any manner waive notice of a meeting of members and attendance of any such person at a meeting of members shall constitute a waiver of notice of the meeting except where such person attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called. the any any omission to give notice of any meeting to, or members or the auditor of the Corporation or not resolution passed or invalidate any 10.5 Notice. The accidental non-receipt of any notice by, any member or irregularity in the notice of any meeting, shall proceedings taken at any meeting of members. Omission of ~~ftf& delegate shall be entitled to one vote at any meeting of members Member 10.6 Votes. Each of the Corporation 20 Except as provided in sections 3.3 and 7.9, every question submitted to any meeting of members shall be decided in the first instance by a show of hands. In the case of an equality of votes the question shall fail and the chair of the meeting shall not on a show of hands or at a poll have a second or casting vote in addition to the vote to which she or he may be otherwise entitled. unless a poll is demanded, a declaration by the chair of the been carried or carried unanimously or by a particular majority shall members At meeting that be conclusive evidence of the fact. any meeting of a resolution has A poll may be demanded either before or after any vote by show of hands by any person entitled to vote at the is demanded on the election of a chair or on The result of a poll was demanded. A demand for meeting. If at any meeting a poll the question of adjournment it shall be taken forthwith without adjournment. shall be deemed to be the resolution of the meeting at which the poll In the event that: absent; may be withdrawn. Chair of the Meeting. (a) the President is a poll 10.7 (c) there is no Vice-President present who is a director; then the persons who are present and entitled to vote shall choose another director as chair of the meeting; however, if no director is present or if all the directors present decline to take the chair then the persons who are present and entitled to vote shall choose one of their number to be chair. 10.8 Proxies. Votes at meetings of themembers must be given personally and not by proxy. Upon a poll or by ballot, every member ~~'Êlll1t~'{Wk1r~ who is entitled to vote at the meeting and is present in person shall have one vote. fJffi*Y . 10.9 Adjournment. The chair of any meeting of members may with the consent of the meeting adjourn the same from time to time to a fixed time and place and no notice of such adjourned meeting need be given to the members. Any business may be brought before or dealt with at any adjourned meeting which might have been brought before or dealt with at the original meeting in accordance with the notice calling the same. 10.10 Quorum. A quorum at any meeting of the members (unless a greater number of members are required to be present by the Act or by the Corp~ratio~'s letters patent or any other by-law) shall be Member Delegates aHà Member Directors i1Q1î~~%t~t~@m~~ present being not fewer than tflree hundred (300) ~~~m4¥l~¡g1i.JìVJI~6~ffi~ in number and representing not fewer than thirty (30) Member Municipalities. No business shall be transacted at any meeting unless the requisite quorum is present at the time of the transaction of such business. If a quorum is not present at the time appointed for a meeting of members or within such reasonable time thereafter as the Member lîJÇ1i!Fgt6jl~1?~1Æ present may determine, the persons present and .' " 21 - may not transact any other apply to such adjournment. entitled to vote may adjourn the meeting to a fixed time and place but business and the provisions of section 10.3 with regard to notice shall 10.11 Non-Members. The board of directors may by resolution permit Member Municipalities to appoint one or more non-voting delegates to attend a meeting of members and may make provision for the attendance by guests and visitors at any such meeting. 10.12 Election Procedures. The elections shall take place e~ the annual meeting in a manner and at a time to be designated by the Executive Committee. The Executive Committee shall prescribe the manner of holding elections, including forms to be used, the method of voting and such rules and procedures pertaining thereto so as to enhance the fair and proper conduct of elections. Furthermore, for the purposes of the conduct of the elections at the annual meeting, the President shall appoint a Chief Returning Officer, who shall be responsible for the preparation of the ballot in accordance with the requirements of this by~law and the procedures established by the Executive Committee, the conduct at the election polls, the tallying of ballots cast and the appointment of additional election officers as deemed appropriate. The Chief Returning Officer or appointed election officials shall not be candidates for election to office at the annual meeting of members 22 PART XI VOTING SHARES AND SECURITIES 11.1 Voting shares and securities. All of the shares or other securities carrying voting rights of any company or corporation held from time to time by the Corporation may be voted at any and all meetings of shareholders, bondholders, debenture holders or holders of other securities (as the case may be) of such company or corporation and in such manner and by such person or persons as the board of directors of the Corporation shall from time to time determine. The duly authorized signing officers of the Corporation may also from time to time execute and deliver for and on behalf of the Corporation proxies or arrange for the issuance of voting certificates or other evidence of the right to vote in such names as they may determine without the necessity of a resolution or other action by the board of directors. PART XII NOTICES AND RULES FOR CONDUCT 12.1 Method of Giving Notices. Any notice (which term includes any communication or document) to be given (which includes sent, delivered or served) pursuant to the Act, the Regulations, the letters patent, the by' laws or otherwise to a member, director, officer, auditor or member of a committee of the board of directors shall be sufficiently given if delivered personally to the person to whom it is to be given or if delivered to his or her or its recorded address or if mailed to him or her or it at his or her or its recorded address by prepaid ordinary or air mail, or if sent to his, her or its recorded address by any means of prepaid transmitted or recorded communication. A notice so delivered shall be deemed to have been given when it is delivered personally or to the recorded address as aforesaid; a notice so mailed shall be deemed to have been given when ;¡',' 'i 23 dispatched or delivered to the appropriate communication company or agency or its representative for dispatch. The Secretary-Treasurer may change or cause to be changed the recorded address of any member, director, officer, auditor or member of a committee of the board of directors in accordance with any information believed by him to be reliable. 12.2 Signature of notices. The signature of any director or officer of the Corporation to any notice or document to be given by the Corporation may be written, stamped, typewritten or printed. 12.3 Computation oftime. In computing the date when notice must be given under any provision requiring a specified number of days' notice of any meeting or other event, the date of giving the notice shall be excluded and the date of the meeting or other event shall be included. 12.4 Omissions and Errors. The accidental omission to give any notice to any member, director, officer or auditor or the non-receipt of any notice by any member, director, officer or auditor or any error in any notice not affecting the substance thereof shall not invaliçlate any action taken at any meeting held pursuant to such notice or otherwise founded thereon. 12.5 Waiver of Notice. Any member, director, officer or auditor may waive any notice required to be given and such waiver, whether given before or after the meeting or other event of which notice is required to be given, shall cure any default in giving such notice. In any case where reference to procedural rules for the conduct of a reference shall be made to the most recent edition of Bourinot's Rules rules shall be subject always to the Act, the letters patent, the of the Corporation. All meetings of the board of directors, of the members shall be open to the public unless otherwise decided by a such issue at a meeting of the board of directors, the Executive 12.6 meeting is required or desired, of Order; provided that any such by-laws and special resolutions Executive Committee and· majority of the votes cast Committee or the members Rules for Conduct. of on as the case may be. PART XIII CHEQUES, DRAFTS, NOTES, ETC. drafts or orders for the payment of money and all be signed by such officer or officers or person or and in such manner as the board of directors may 13.1 Cheques, drafts, notes, etc. Al notes and acceptances and bills of exchange persons, whether or not officers of the Corporation, from time to time designate by resolution. cheques, shall 24 PART XIV CUSTODY AND SECURITIES 14.1 Custody of securities. All shares and securities owned by the Corporation shall be lodged (in the name of the Corporation) with a chartered bank or a trust company or in a safety deposit box or with such other depositaries or in such a manner as may be determined from time to time by the Secretary-Treasurer. All share certificates, bonds, debentures, notes or other obligations belonging to the Corporation may be issued or held in the name of a nominee or nominees of the Corporation (and if issued or held in the names of more than one nominee shall be held in the names of the nominees jointly with the right of survivorship) and shall be endorsed in blank with endorsement guaranteed in order to enable transfer to be completed and registration to be effected. PART XV DISSOLUTION 15.1 Dissolution: Upon dissolution of the Corporation, the whole of its remaining property shall be distributed equally to Member Municipalities as determined on the previous December 31st. PART XVI AMENDMENT AND REPEAL 16.1 Amendment: This by-law may be amended by two-thirds (2/3) of the votes cast at the annual meeting or a general meeting of members called for that purpose provided that notice of such amendment has been circulated to the clerks or other appropriate officials of all the Member Municipalities at least twenty-one (21) days prior to the annual or general meeting. 16.2 Repeal. The Constitution of the Corporation adopted at the Founding Conference, August 1981, as amended, is hereby repealed and all other prior by-laws, resolutions and proceedings of the Corporation inconsistent with this by-law are hereby amended, modified and revised in order to give effect to these by-laws PART XVII EFFECTIVE DATE 17.1 Effective Date. This by-law shall come into force without further formality upon confirmation by the members at a meeting of members duly called for that purpose. Page ElEI2 CLERH-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-) EST El2/28/98 ElEI:13:54 01/01 Association of Municipalities of Ontario p 91 ~n '" .,~. 41697161 \ \ I FAX NO, AliO 9 PIi 05 FEB-27-98 FR 3eS Uolvl!lrnHy Ave, Suite 1701 Tç¡f'cmto, ON M5G 1EØ (418) 971-0866' r.., (418) 071-8191 em.lI: amotmlmo,munlcom.com Tol ~LERT February 27, 1998 Alert· 98/006 For immediate action PROVINCE CONFIRMS TIMING FOR REVISED WDW DATA be available no later than updated data wi that Finance Minister Ernie Eves advises AMO March 31,1998. The Issue: The Facts: In a letter to AMO, dated February 26, 1998, Finance Minister Ernie Eves confirmed that municipalities wi receive "updated data that supports the realignment of local services no later than March 31,1998." following the Association's was a direct response to vigorous advocacy efforts by AMO Meeting. Minister Eve's letter February 6 Special According to Minister Eves, this timing reflects the need for the Ministry to incorporate revised costs for programs as well as use updated assessment information. In addition, the Ministry advises that it Is working with the advice and concerns raised by AMO and municipalities since the December 12 release of financial data. At the AMO Board of Directors meeting today, concern was expressed about the implications of the date the Province has·set for releasing the revised numbers. For example, a late March release will disrupt municipal budgeting processes and the timing of tax notices. It will also impact on the ability of municipalities to finalize consolidation agreements for the delivery of social assistance, child care and social housing programs that are required by the Ministry of Community and Social Services by March 31, 199B. .. Municipalities are finding it difficult to complete their applications for the $77 million Special Circumstances Fund and $55 million Municipal Restructuring Fund by the March 6, 1998 deadline in the absence of better program transfer costs. Provincial staff responsible for these funds advises that municipalities should, however, submit their applications by the deadline. The applications should be based on the best available information they have. Action by AMO: AMO has advised Minister Eves that while the Association is appreciative of being provided with a time frame for the release of the revised numbers, the longer it takes for the Ministry to issue revised numbers, the greater the implications for municipalities on budgeting, tendering, tax notices, etc. The Minister is being called on to review all the time lines that a late March release will affect. AMO has also advised the Minister that the Province can take this opportunity to achiove its promise of no negative impact on property tax payers www.munlcom.com Icheung@amo.municom.com G:'US!:.R\POLlC\I\D4!'\\M¡\FlCH31AWPD Pat Vanini, Director of Policy and Government Relations at (416) 971·9856 ex! 316 or email: pvanlni@amo.munlcom.com Lilian Cheung at (416) 971-9856 ex!. 308 or emai This Information Is also available through AMO's Municom network at o I} d; For more information contact: Transmission problems: ® Ontario ;';i~P¡V:U'O' ., & ~ ...... ,.... ..~. '»"(J. . ENe,~ï'~EEr' ~=C-. February 27, ~?~~J__.~= Aiì I ..·. I·----....-"...·.~J cr; I c ...-.--. ····..··..-·1'..--..···.1 Ln. \ . ,. I . ~,~.,..;. ",_...~._-_.'. "...,,--- ._~'::'.._L__,"" .1,. n_J ..., , I ,J ~ . \ ¡ j.-::.;~:~~....r::::...:....!.:..-~.:~J . ,.., , /, , ~ ,Jr, ! V ~ r'-;:iJ"'" (-........ ...~ ..- 'l_ í----.i-._"¡-=1' 51 . ·-¡--...·-·-·I-,-·--: The Co~munity ~ransporta~ion Action Program (CT AP) team ha "now n~ãàñ..·r-·--..·· opportumty to review and discuss your CT AP proposal. Your pr. . _' c1ea:r~,,5rJ demonstrates your committee's efforts and willingness to work to 1!V I more co-ordinated transportation system for the Elgin-St. Thomas area. ~003 1.oc>_~\Iu.. ST THOMAS FAX 09 +519 633 9019 Aoom M1·17, Macdonald BlOck Queen's Park 77 WoJlesley St. Wost Toronto, ON M7A 1Z~ . Tel: (416) 325'328ß CITY OF Sï. ïHOM,<\S Fax: (416) 325-259\J:i'F.'. ~I" f't' W'" ~ ';\ N r.: r:r~ ~~:"" :.: ," 1". . ~;J:." _~ 'f~~ ].fA ìi.;( :~ ."'." , ';,:1 ",,~ ~~U:.,.; Ð' ~~ ~~~ ~¡: ) f~ . ':~,'" 'M. ~¡7i."/~?: ", .,!..~ ¡:;...;~... MAR 0 6 OF 1999 CITY 03/09/98 MON 09:56 .. . Cammunily Transportation Action Program --- .- - ~- -~ - -- ---- -..-.- - ......--- '"'' '~I'T'\I F¡,,\-;,..:;¡~ "i::FIr't:.·OO '-' '. r .......... .~. '....... ....... "OJ Mr. John Dewancker, P. Eng. Director of Public Works and Engineering City of St. Thomas P.O. Box 520 - City Hall Annex St. Thomas, Ontario N5P 3V7 Dewancker: Dear Mr. The CT AP office is pleased to be able to provide approval-inooprinciple to contribute $17,500 towards the completion of Phase I of your proposal. This amount represents support for consultant services, expenses, project co-ordination and preparation of an action plan for your proposes Phase II, implementation phase. CT AP is also pleased that the City of St. Thomas will be oontributing $5,000 towards this Phase I project and that both the City of St. Thomas and the County of Elgin are offering additional financial support once implementation in Phase II begins. Phase H will be considered by CT AP for financial support upon the completion of the Phase I work and an evaluation report, along with submission of an implementation plan. . We would recommend that a formal e be established with tne West Elgin ¡I Community Transportation Workin~ !lliP which is already working towards a plan for transportation coooordination within the western part of Elgin County. This would ensure that no duplication in effort would take place and would also position both groups to share information and potential solutions as they are developed throughout the planning process. It has been noted that Patricia Potter from the West Elgin Community Health Centre has ben listed as one of the community contacts for your project. You may wish to contact Ms. Potter as the Chair of the West Elgin Working Group and diiscuss how the linkage between the two projects would best be achieved. ./2 Made from recO\lsrød ma1etlals Ministries Participating in the Community Transportation Action Program Ministry ot Cit;~enship Culture and Recreation Ministry of Community and Social ServIces Ministry ot . Education and Training Ministry ot I1m.lth Minisfryof Transportation I4J 004 CITY OF ST THOMAS 2 09 +519 633 9019 FAX 09:57 MON 03/09/98 This funding is conditional upon the development of a one-page work plan that outlines the products that will be delivered, as well as the dates when these products would be expected. The work plan will form an appendix to the legal agreement that CT AP will draft for your review and signature. Mr. Peter Coghill has been assigned as the representative ftom CT AP and will be forwarding a draft agreement in the near future. Please contact Peter directly at (416) 325-3299 if you have any questions or concerns regarding this letter. Please express my congratulations to the Elgin-St. Thomas Steering Committee on their efforts to date. We look forward to working with you on this important endeavour. truly, ;ß~ Yours Mitchell Toker Director r Peter North, M.P,P., Elgin - St. Thomas Barbara Breston, Manager, CTAP Peter Coghill CTAP Intenninistry Team Susan Finn C.c. 1ãJ001 CITY OF ST THOMAS -//- +519 633 9019 09 FAX 09:55 MON 03/09/98 PW 18-98 No.: Report The Corporation of the City of St. Thomas .~". . ,.. ~ February 27, 1998 File No.: Date: Chairman Marie Turvey and Members of the Protective Services and to: Directed Transportation Committee CTAP Committee Members Subject: Public Attachments -Letter from Barbara Brcston, Manager Community Transportation Action Program, Ministry of Trans¡>ortation Works and Engineering Traffic Coordinator John Roberts, Department: Prepared by: to RECOMMENDATION That Council appoint one Council Member as part of the St. Thomas CTAP team participate in the preparation of the ElginlSt. Thomas Community Transportation plan. ANALYSIS Staff in anticipation of an approval by the MilÚstry of Transportation of the Elgin - St. Thomas CTAP proposal initiation and commencement of the ElginlSt. Thomas Transportation Plan is requesting that th.e City Council appoint an elected council member to be part of the City of S t. Thomas CT AP team. Once approval is received from the Ministry, the CT AP Committee will proceed immediately with the preparation of the EIginlSt. Thomas Community Transp0l1ation proposal. This plan must be completed by September 30th 1998 and the appointment of a Council member to the CT AP team now will expedite this procedure. A similar request will be made to the COWlty of Elgin Council to permit the joint participation by both A.~~ '\ municipalities. Respectfully submitted, Roberts, Traffic Coordinator Public Works and Engineering Department . ; . .'....\n\.stratot