March 24, 1998 Agenda
ORDERS OF THE DAY
1998 at 9:00 A.M.
FOR TUESDA Y. MARCH 24TH
MORNING SESSION
PAGE #
1998
Nature Thereof
Meeting Called to Order
Adoption of Minutes meeting held on March
Disclosure of Pecuniary Interest and the General
Presentations and Delegations
10th
Presenting Petitions
PRESENTATIONS
1st
2nd
3rd
4th
Ms. Yvonne Jewell, Bobier Villa, 28 Years
Mrs. Mary Lou Brown, Elgin Manor, 161/2
9:00 A.M
Recognition of Retirement for -
Years
to Move Into "Committee Of The Whole Counci
and Staff
ors
Reports of Counci
Reports of Counci
Reports of Staff
Motion
5th
6th
1
Homes
Social Services
Personnel
1998 Budgets
Report on
2
see attached
Consideration
Information (Consent
Council Correspondence
Items for
Items for
n-Camera
i)
i)
7th
3
Agenda)
see separate agenda
Motion to Rise and Report
Items
8th
9th
4
the Committee Of The Whole
Motion to Adopt Recommendations from
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
10th
11th
Consideration of By-Laws
ADJOURNMENT
2th
3th
1
1
5
LUNCH TO BE PROVIDED
REPORTS OF COUNCIL AND STAFF
1998 MEETING
MARCH 24TH
REPORTS OF COUNCILLORS
Warden Perry Clutterbuck - Library/School Partnerships
1
Itemized Printout of the Benefit
STAFF REPORTS
L.M. Eastbury, Payroll/Benefits Supervisor -
Premiums on Pay Statements
1
Rates
Environmental
Liberty Health Benefit
Sparta Pit
Engineering Services
L.M. Eastbury, Payroll/Benefits Supervisory
C.D. Watters, Manager,
Assessments I and II
2
3.
C.D. Watters, Manager, Engineering Services - Approval of Projects: Tile Drains
from Engineering Services Budget: Cold in Place and Hot Mix Resurfacing from
Highway Transfer Budget
4.
County Administration Building
Lawn Maintenance
C.D. Watters, Manager,
5.
County Road Information Sign POliCY
Manager -
C.D. Watters
6
Changes to County Road System
C.D. Watters, Manager-
7
to OMSSA Board of Directors
Changes
Social Services
Director,
I
R.E. Bel
8.
Exceptional Performance
Pay for
Merit
M.G. McDonald, County Admlnistrator/Clerk-
9
Occupancy Report of Homes
- Information on Services - Tillsonburg &
Grant from Elgin County Council
Seniors -
F.J. Boyes, Director, Homes for Seniors
District Multi-Service Centre Request for
Homes for
Director,
Boyes
F.J
10
11
Roads Maintenance Payment to Lower Tiers
Workplace Safety and
99
B
Treasurer,
J. McBurnle, Health and Safety Co-Ordinator,
Insurance Board Neer Rebate/Surcharge
L. Veger,
12
13
United Way and
Payroll Deductions
J. McBurnie, Health and Safety Co-Ordinator,
Other Charitable Organizations
14
H. Geurts, Tree Commissioner, County of Elgin - Operations Report - Tree
Commissioner/Weed Inspector, February/March 1988
1
.rt f"I- "" 1"\
~
15.
REPORT TO COUNTY COUNCIL
Warden, Perry Clutterbuck,
Mayor, Duncan McPhail
FROM
1998
Library/School Partnerships
March 2
DATE
SUBJECT:
the following resolution was
1997 session of County Counci
BackQround
At the June 24,
adopted:
THAT the Manager, Library Services, be authorized and directed to provide
technical advice and assistance to the West Elgin Senior Elementary School
Advisory Council, the School Boards and the West Elgin Municipal Transition
Board as they explore a pilot project involving the possible relocation of West
Lorne Library to a local school.
the following people
with
1997
meeting was held on October 8
The first
present:
Chairman of Community Services
Warden
West Lorne Library, Supervisor
Deputy Reeve, Aldborough Township
Friends of the Library
w.E.S.E.S School Advisory Council Chair
Principal, w.E.S.E..S.
Superintendent, Elgin County Board
Perry Clutterbuck
Harry Mezenberg
Shelley Fleming
Duncan McPhail
Richard Harding
Wendy Tunks
June Harkness
Rick Murray
The purpose of the meeting was to discuss the feasibility of a partnership, and
explore issues regarding costs, support, maintenance, personnel and the site
facility.
The outcome of this meeting was that the Principal and Manager of Library
Service would draft an agreement to be discussed at the next meeting scheduled
for December 10, 1997. Due to inclement weather this meeting was cancelled.
2
The municipality of West Elgin is currently reviewing its space needs and until
such time as its final location for administration is determined, they are not able
to proceed with arrangements with the School Board. The location of the
municipal headquarters may have a bearing on the location of the library.
the location of the
CONCLUSION:
Discussions with the School Board should be curtailed unti
West Elgin municipal office is determined.
the location
RECOMMENDATION
THAT the study to relocate the West Lorne Library be curtailed unti
of the West Elgin municipal headquarters is finalized.
_ _____þ .-"\. (ì (J)
----- ----~~\..~. '
Mayor, Duncan M~~h~¡---
Respectfully Submitted:
. /)
,/;------ . /fß ßp?
___£;~Lú2aí2~
Warden,¡{rry Clutt~ck
3
.,
2/27/98
Louise M. Eastbury
FROM:
March 5, 1998
Itemized printout of the benefit premiums on pay statements
DATE:
SUBJECT:
INTRODUCTIONIBACKGROUND
since the onset of acquiring the services of a payroll
Comcheq), all benefit premiums have been printed on the
,
Traditionally and
provider (C.I.B.C.
pay statements.
the employees aware of their County paid
It is evident that the practice has become
stubs.
the pay
DISCUSSION
The primary intent was to make
benefits and the cost connotation.
cumbersome by unnecessarily cluttering
CONCLUSION
The same information and result can be accomplished by providing a yearly
individualized summary of benefit costs, to each employee. The information
would still appear on each payroll register for accounting purposes.
RECOMMENDATIONS
That the practice of printing benefit premiums on pay statements be
discontinued and once a year a cost summary be produced for each employee.
~ /??£
Louise M. Eastbury
Payroll/Benefits Supervisor
For Submission
Personnel
~
3/5/98
prepared LME
report #28
,
REPORT TO THE MANAGEMENT TEAM
Louise
March 11, 1998
Liberty Health Benefit Rates
M. Eastbury
FROM:
DATE:
SUBJECT:
INTRODUCTIONIBACKGROUND
Liberty Health premium rates dropped an average
1998,
March 1,
Effective
of 6.2%.
DISCUSSION
twofold
our benefit consultant fees were reduced when we acquired the services of
Buffet Taylor, and the savings were reflected in our monthly premium
costs
is
The reason for the decrease
.
for the year 1997, our monthly premiums were prorated over a ten month
period making the resulting monthly premiums higher
.
are
the attached rates
and
market
the
testing
CONCLUSION
consultants are
Our benefit
transitory.
rates be approved, effective
be presented, once available.
RECOMMENDATIONS
That the attached Liberty Health reduced interim
March 1, 1998, and final rates will
Approved For Submission
5
- ll-Mar-98
prepared LME
report #30
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
SUBJECT: SPARTA PIT ENVIRONMENTAL ASSESSMENTS I AND II
MARCH 2
DATE
Introduction
Dillon Consulting completed Environmental Assessment Ion October 2, 1997 and
Environmental Assessment I Ion February 20, 1998. The Assessments were required after
the property had been declared surplus and in preparation for selling said property.
Discussion/ Conclusion
are excerpts of the Phase_I,Assessment:
2.4 - Site Description
The site has a reported area of approximately 32 ha. Catfish Creek meanders through the site,
generally from northwest to southeast. The site is generally flat and includes.
. open land, woodlot, ponds, marsh, gravel and dirt roads, agricultural
The fOllowin
Areas surrounding the site include:
. agricultural, woodlot, marsh, gravel pit,
conservation
3.7 - Title Search
The Sparta Pit is designated as Part of 1/2 Lot 26 and Southwest 1/4 of Lot 27, Concession IV,
Township of Yarmouth. The record of ownership goes back to 1799 for Concession 26 and
1837 for Concession 27, when the Crown was the owner. Most of the owners are private
individuals butinclude the Corporation of the Township of Yarmouth and the County of Elgin,
and the Catfish Creek Conservation Authority.
4.5 - Site Visits
In addition to Mr. Dutchak, the County of Elgin, Mr. John Webb joined the site tour. Mr. Webb
has owned for three years the adjoining site, shown as belonging to the Macumbers and
Howald, on the Site Plan Appendix '¡!\ ". Mr. Webb pointed out the locations of features A-E
whose approximate locations are shown on the Site Plan.
2
Specifically, the house foundation shown as B and the drums shown as E could not be found,
because of dense vegetation. In the case of the machinery, C, this is a large steel assemblage
which could not be properly seen because of the vegetation. The drums, D, are all old with no
visible markings and the tops cut out.
6
2
REPORT TO COUNTY COUNCIL
DATE: MARCH 2, 1998
SUBJECT: SPARTA PIT ENVIRONMENTAL ASSESSMENTS I AND II
4.5 - Site Visits (Continued)
Mr. Webb reported that while installing fence posts he encountered solid waste in two holes,
toward the northern part of his property. Cover soil was found over the waste. Mr. Webb also
reported that old time area residents were of the view that the site was mainly a transfer station
for neighbourhood waste.
Apart from the tires, F, a small amount of trash was found at G. Also at G was a row several
metres long of small whitish lumps with the appearance of mothballs, but without the odor.
No other wastes, staining or stressed vegetation were noted.
5 - Interviews
The results of the interviews with Messrs. Jim McLaws and John Webb have been reported
above. Other interviews were conducted with:
Mr. Robert G. Moore, P. Eng., former County Engineer
He thought that landfilling at the Sparta Pit has been on private property, although there may
have been some spilling over onto County property.
·
Mr. Keith Player, former Road Superintendent
Mr. Jim Chaplow, former County employee
Mr. G. J. Watson, President of G. J. Watson Service Station Maintenance
for the County
·
·
·
it
Findings
6.2.1 - Presence of Old Drums
There are reportedly two accumulations of drums on the site, although only one was seen.
Mr. Webb indicated the general location of the second accumulation, but he suggested that
was hidden by the dense vegetation. The drums in the visible pile had no tops which may
suggest that they were empty when disposed of. Nevertheless, there is the suspicion of
contamination at either location.
6.2.2 - Landfill
Although the landfill may have been wholly on private property, it may have extended onto
County property. In addition, leachate from the landfill may be affecting groundwater at the
County property.
6.2.3 - Wastes
As at the County Garage, the disposal of wastes is not permitted on a site not approved for this
purpose. The site owner becomes responsible for wastes which may have been deposited by
others. Such wastes here are the machinery, the drums and the tires.
3
Discussions and Recommendations
7.2.1 - Old Drums
The drums should be disposed of. A single borehole and monitoring well should be installed at
each location to establish the possible presence of solvents and hydrocarbons.
'1
3
REPORT TO COUNTY COUNCIL
DATE: MARCH 2,1998
SUBJECT: SPARTA PIT ENVIRONMENTAL ASSESSMENTS I AND II
7.2.2 - Landfil
A backhoe should be used to dig test pits at the periphery of the former Macumber/Howald
property, to establish the possible presence of buried wastes. In addition, the goundwater
between the landfill and Catfish Creek should be sampled and analyzed for target
contaminants.
7.2.3 - Wastes
We recommended that the machinery and the old tires be removed from the site. It should be
possible to recycle the machinery as scrap steel. We make no recommendation regarding the
unknown white material, as the quantity is small.
are excerpts from Phase ,I I.Assessment:
Introduction
~illon's report identified two potential concerns at this site:
. the presence of a closed landfill at an adjoining property, which was thought to encroach
onto the County's site.
. piles of old drums on the County's site.
Dillon recommended as follows:
a) digging of test pits to determine whether landfilled wastes may lie under the County's site.
b) installation of boreholes at locations where drum piles were noted.
c) analysis of soil samples by the drum piles for petroleum hydrocarbons and volatile organic
compounds.
d) analysis of groundwater samples by the drum piles for the same parameters as in c).
e) analysis of groundwater on the site for contaminants which may derive from landfilled
wastes.
The fOllowin
Further investigation by Dillon, after submission of the Phase I report, revealed that the closed
landfill was a considerable distance from the boundary of the County's site. Consequently,
recommendation a) was withdrawn
4
Conclusion
Review of the analytical results leads to the conclusion that, for the locations and media
sampled, and for the parameters analyzed, there are no concentration exceedances of
regulatory criteria. It may be inferred that:
. drums on this site, and
. the adjacent landfill
do not pose environmental concerns.
8
5
4
REPORT TO COUNTY COUNCIL
DATE: MARCH 2, 1998
SUBJECT: SPARTA PIT ENVIRONMENTAL ASSESSMENTS I AND II
In Closing
"A total of three soil samples and three goundwater samples were collected and analyzed for a
variety of parameters. Dillon found that the concentrations of all regulated parameters were
below their respective criteria and the concentrations of the other parameters do not suggest
impacts from the landfill on the adjoining site. In consequence, Dillion conclude that, based on
the locations and media sampled, and on the analyzed parameters, that there is no evidence of
environmental impairment at the site."
Recommendation
That this report be filed
APPROVED FOR SUBMISSION
MARK MCDONALD
COUNTY ADMINISTRATOR/CLERK
9
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RESPECTFU,
(}fM A-iA
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
Cold in Place
1998
SUBJECT: Approval of Projects: Tile Drains from Engineering Services Budget:
and Hot Mix Resurfacing from Highway Transfer Budget.
February 27
DATE
Introduction
1996
The County of Elgin has a Purchasing Policy adopted March
Discussion/ Conclusion
may incur normal operating
the County's Policy:
Prior to the approval of the Current Budget a Department
expenditures up to 40% of the previous year's Budget.
The following are excerpts from
3 c)
4 c) Tenders
3. Tenders shall be opened publicly at a pre-determined time in the presence ofthe Chairman
of the appropriate Standing Committee or designate and the Department Head or designate.
4. Following a thorough review of all tenders received, the Department Head must report to
\
County Council through the appropriate Standing Committee, recommending the preferred
bid.
is
(less the proposed maintenance budget)
Engineering Services
The total proposed budget for
$3,640.805.00.
2
The contracts that I am recommending tendering for are Tile Drains - $122,000 in the
Engineering Services Budget which is less than 40% of the above budget and Cold-in-Place
$215,000; Hot Mix Resurfacing· $1,934,000 in the Highway Transfer Budget.
~;
í~~
1
2
REPORT TO COUNTY COUNCIL
DATE February 27.1998
SUBJECT: Purchasing Policy
The Tile Drain Projects are as follows
Highway #401 North
Port Stanley to Road 27
Road 45 to Highway #3
Corinth to County Line
Road 3 to West Lorne
Road 8
Road 20
Road 35
Road 46
Road 76
Provisional
Road 104 AI
rural
The Cold in Place Projects are as follows
Road 3 to West Lorne
Aylmer south 1.6 km
Road 76
Road 73
Mix Resurfacing Projects are as follows
Road 3 to West Lorne South Limits
West Lorne North Limits to Thames River
Road 76
The Hot
South Limit to Port Bruce Including wok in Port Bruce
Aylmer
Road 73
Recommendation
That the Manager of Engineering Services be directed to close the tenders for the following
projects by April 22, 1998 or earlier for consideration by County Council on April 28, 1998:
Tile Drains Contract 1998 [Engineering Services Budget] - $122,000
Cold-In-Place Recycling Contract 1998 [Highway Transfer Reserve] - $215,000
Hot Mix Resurfacing Contract 1998 [Highway Transfer Reserve] - $1,934,000
I
I
I
I
APPROVED FOR SUBMISSION
MARK MCDONALD
COUNTY ADMINISTRATOR/CLERK
11
Ikab
RESPECTFULL Y SUBMITTED
ONJr~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
LAWN MAINTENANCE - COUNTY ADMINISTRATION BUILDING
10
MARCH
SUBJECT:
DATE
Introduction
was recommended
it
1998
n a report dated January 8
"
"That the County purchasing policy be followed to arrange for services for Lawn Maintenance.
The
five companies
Discussion/ Conclusion
The County followed the Purchasing Policy and received bids from
quotation listed the following items
I. SpringlFall cleanup.
II. Grass cutting Administration Building area
III. Grass cutting ditch area.
IV. Shrub and garden maintenance.
items
Lawn rolling of main building area.
Fertilization and weed spraying of main building area
We also asked for two provisional
V.
VI
(3) year period
th ree
a
Recommendation
That we accept the lowest quotation from Jim's Lawn Care Service for
ending in November 2000.
Ikab
APPROVED FOR SUBMISSION
RESPECrFJJLL Y SUBMITTED
MARK MCDONALD
COUNTY ADMINISTRATORICLERK
t'ì
tJ
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
1998 GROUNDS MAINTENANCE QUOTATION RESULTS
TOTAL PER
COST I YEAR
SHRUB & GARDEN
(12 times annually)
GRASS CUTTING
(25 cuts annually)
Spring & Fal
Cleaning
COMPANY
154.00
$3
324
2,600
230
1997 costs (Jim's
Lawn Care Service)
$ 3,227.00
$ 3,734.00
372
384
504
2,625
3,050
3,600
230
300
252
Jim's Lawn Care
Service
Kettle Creek
Landscaping
Superior Lawn Care
Incorporated
Precise Landscape
$ 4.356.00
$ 6,010.00
$ 9,497.00
2,760
1,248
2.750
1",
. Æ
LÌ
7,625
500
624
Bob Allen
Horticultural Service
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
SUBJECT: COUNTY ROAD INFORMATION SIGN POLICY
16
MARCH
DATE
Introduction
The County of Elgin's Engineering Services Department is recommending the replacement of al
information signs and the implementation of a County signage policy, due to changes in road
names (Road and Line).
the Civic Addressing
1998 from
Discussion/ Conclusion
Attached is a copy of a report dated February 23
Implementation Team for your information
the following recommendation
the County Road Superintendents made
1998
13
On March
the signs and support wood structure
That the Lower Tier Municipalities provide the Manager of Engineering Services with the
population centers to be used on directional finger boards.
That the County purchase
1)
2)
the signs
Municipalities Instal
Tier
That the Lower
3)
the
Recommendation
That the above recommendations from the County Road Superintendents be adopted and
attached report dated Feb 23, 1998 be approved as amended by this report.
APPROVED FOR SUBMISSION
MARK MCDONALD
COUNTY ADMINISTRATOR/CLERK
1
11¡
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RESPECTFUfrL Y SUBMITTED
{(ðJJ Vc 1ýv(
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
ELGIN COUNTY COUNCIL
Civic Addressing Implementation Team
From:
February 23, 1998
Date:
County Road Information Sign Policy
Introduction
The County of Elgin's Engineering Services Department is recommending the
replacement of all information signs and the implementation of a County signage policy,
due to changing of the Road and Line names.
Re:
Discussion
At the December 18, 1997 Civic Addressing Implementation Team meeting The County
Road Information Sign Policy Proposal was addressed, and the Engineering Services
Department recommended the following
Information Signs to be placed at County road I County road intersections only.
Elgin County road route markers will be located at these intersections only.
1
Exact
each approach (4 signs per intersection)
will conform to M.U.T.C.D. guidelines.
wi generally conform
One information sign at
location of sign placement
2
3
of the
G-43'
to
format
Information sign type, size and
M.U.T.C.D. (section A4.12.01).
Destination Fingerboards will be used only to indicate hamlets of other
population centres of greater than 1000 (St. Thomas, Aylmer, Belmont, Dutton,
Port Stanley, West Lome). The sign size and format will generally conform to
the guidelines set out in section A 4.11.05 of the M.U.T.C.D. Fingerboard signs
will be placed underneath Information signs for County roads that intersect the
qualifying population centres. All other population centres wishing signage will
use the services available to them through Canadian TODS (Tourism Oriented
Directional Signing).
AI
4.
be removed
The members of the Civic Addressing Implementation Team requested that this policy be
reviewed by the lower-tier municipal councils. At the February 16, 1998 Civic Addressing
Implementation Team meeting, item #4 was replaced with the following on
recommendation of lower-tier municipalities
redundant route markers wi
existing Information signs and
5
Destination Fingerboards will be used only to indicate hamlets or other
population centres of greater than 200. The sign size and format will generally
conform to the guidelines set out in section A 4.11.05 of the M.U.T.C.D.
Fingerboard signs will be placed underneath Information signs for County roads
that intersect the qualifying population centres. No more than three Destination
,
,
t',
1
4
Fingerboards will be placed on one sign. To determine which destinations are
identified, hamlets with the greater populations will be identified first. All other
population centres wishing signage will use the services available to them
through Canadian TODS (Tourism Oriented Directional Signing).
for the
Budqet Considerations
As this is a County Signage Policy developed by Engineering Services, the cost
necessary signage could be provided for through the Roads Equipment Reserve.
The following
this signage.
Installation:
We are seeking direction from Council on installation of
options are presented for consideration
Hire an outside firm to install the signage.
Include installation in the signage quotation.
Request lower-tier municipalities to install the signage at no cost to the County.
Request lower-tier municipalities to install the signage and bill back the County.
1.
2.
3.
4.
throughout
from
Recommendation
THAT the above signage policy, as amended be adopted
Elgin County; and
THAT the necessary funds to cover the costs of the signage and installation be taken
the Roads Equipment Reserve; and further
THAT the installation of the information signage be (as determined by County Council)
mplementation
for
Emergency Measures Co-ordinator
"
\1
1
Approved for Submission
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
SUBJECT: CHANGES TO COUNTY ROAD SYSTEM
16
MARCH
DATE
(being
Introduction
On January 1, 1998 the Province of Ontario transferred highways to the County of Elgin
Highway #3. Highway #4 and Highway #73).
Act the County
mprovement
Discussion/ Conclusion
Under section 44(1) of the Public Transportation and Highway
may designate roads that form the system.
the Elgin County Road
roads/part of roads to
Recommendation
That the County add or delete the following
System to amend By-Law 85·27:
Deleting County Road #3, being the road allowance of County Road #3 from a point 390
metres south from the southern limits of the road allowance between concessions 13 and
14, in lots 6 and 7, in the Municipality of West Elgin, north, to the Elgin County Boundary
which is the Thames River.
1
Deleting County Road #4, being the road allowance of County Road #4 from the west side
of the road allowance of County Road #3 in the village of Rodney, west, to its limits at the
County of Kent 1 County of Elgin boundary line.
2
Adding County Road #103, being the road allowance of the former County Road #3 from a
point 390 metres south of the southern limits of the road allowance between concessions 13
and 14, lots 6 and 7, in the Municipality of West Elgin, north, to the Elgin County Boundary,
which is the Thames River.
3
the
Adding County Road #104, being the road allowance of the former County Road #4 from
west side of the road allowance of County Road #3 in the village of Rodney, west, to its
limits at the County of Kent 1 County of Elgin boundary line.
4.
Adding County Road #3 being the road allowance of the former Provincial Highway #3 from
the boundary line of ChathamlKent and County of Elgin to the west limit of the intersection of
Highway #3 in Talbotville
1''1
I,
5
2
REPORT TO COUNTY COUNCIL
DATE: MARCH 16, 1998
SUBJECT: CHANGES TO COUNTY ROAD SYSTEM
Adding County Road #4 being the road allowance of the former Provincial Highway #4 from
the north limit of the former municipal Village of Port Stanley to the centre of the road
allowance in the Municipality of Central Elgin called Glenwood Street.
6
Adding County Road #4 being the road allowance of the former Provincial Highway #4 from
the centre of the road allowance Talbotville Gore Road to the south limit of the intersection
of Highway #3 and County Road #3.
7
Adding County Road #73 being the road allowance of the former Provincial Highway #73
from the north limit of the Town of Aylmer to the boundary line between the County of Elgin
and the County of Middlesex.
8
the
Provincial Highway #19
the road allowance of the former
Adding County Road #19 being
areas are as follows
9
One foot reserves numbered R-1
Bayham, County of Elgin.
Part of Lots 23 and 24, Concession 9, Municipality of Bayham, Geographic Township of
Bayham, County of Elgin, designated as Part 11 on Plan #11 R-5905.
Part of Lot 23, Concession 9, Municipality of Bayham, Geographic Township of
Bayham, County of Elgin, designated as Part 12 on Plan #11 R-5905 and Part 1 on
Plan #11 R-5911.
Part of Lot 22, Concession 8, Municipality of Bayham, Geographic Township of
Bayham, County of Elgin, designated as Part 6 on Plan #11 R-6366.
Part of Lot 24, Concession 9, Municipality of Bayham, Geographic Township of
Bayham, County of Elgin, designated as Part 3 on Plan #11 R-6461. Subject to an
easement as described in Instrument No. 90128.
Part of Lots 23 and 24, Concession 9 and Part of Lot 12, East of Main Street North from
First Street Plan #113 (Village of Eden), Municipality of Bayham, Geographic Township
of Bayham, County of Elgin, designated as Part 2 on Plan #11 R-6461. Subject to an
easement as described in Instrument No. 90128.
Part of Lots 9, 10, 11 and 12, East of Main Street North from First Street Plan #113
(Village of Eden), Municipality of Bayham, County of Elgin, designated as Part 1 on Plan
#11 R-6461 Subject to an easement as described in Instrument No. 90128.
Municipality of
Registered Plan #279
and R-2
(a)
(b)
(c)
(d)
(e)
(f)
(g)
APPROVED FOR SUBMISSION
MAR DONALD
COUNTY ADMINISTRATOR/CLERK
1
~1
Ikab
RESP~~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
Y SUBMITTED
REPORT TO COUNTY COUNCIL
1998
16,
March
DATE
RE: Changes to OMSSA Board of Directors
from the Ontario Municipal Social Services Association
regarding a restructuring and downsizing of the Board of
INTRODUCTION
We have received a letter and ballot
(copy attached) with information
Directors.
BACKGROUND
As they explain in their letter, with the reduction in the number of delivery sites, the eighteen
member Board would require a large percentage of Municipalities to be represented. Cost is also
a factor.
it is regrettable that it is
argument, ahhough
DISCUSSION
There appear to be no significant flaws in their
necessary for them to take this action.
CONCLUSION
It is recommended that this report be passed to the voting members for their information.
is for information only.
RECOMMENDATlQNS
from the action noted under conclusion, this report
Apart
7 jJe ~A />;1
0~Ø~~
R.E.Bell
Director
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Approveâ for Submission
DE L'ONTARIO
MUNICIPALrTÉS
ONTARIO MUNICIPAL SOCIAL SERVICES ASSOCIATION. L'ASSOCIATION DES SERVICES SOCIAUX DES
1998
27,
February
Dear Voting Member;
I arn writing to you today to seek your approval for a By-law change relating to the size and
structure of your Board of Directors. You may have already heard about this proposal when you
read the C<ûi for Nominations in the latest edition of the OMSSA Connection.
In the past, by-law changes have been presented to you for approval either during the Annual
General Meeting or during a special meeting of the members. However, our By-Laws also
permit a vote to be taken by letter ballot as authorized by the Board of Directors. This approval
was given by the Board of Directors at its February 20, 1998 meeting.
To approve a change in the By-laws two-thirds of the votes cast must be in favour of the
proposed change. The By,Laws also require that a period of twenty-one calendar days must
elapse following the date of mailing before the ballots may be counted. In respect of the delays
experienced in some parts of the province receiving regular mail, we are extending this period to
twenty-eight calendar days from date of mailing.
and the rationale.
proposal
you about the Board of Directors
tell
to
Now
Proposed Changes
That the Board of Directors be reduced from eighteen to ten members.
That this reduction be phased in over two years with a reduction to fourteen for the 1998
nominations process and a further reduction to ten for the 1999 nominations process.
That the Executive Corrunittee be reduced from five to four officers: with the elimination
·
·
·
ex-officio, non-voting member of the Executive
the Board of Directors.
an
voting member of
of the second vice'president position.
at the Immediate Past President be
but a full
Th
Committee
·
Please
Appendix A.
to implement these changes are attached as
to completing the attached ballot.
The proposed By-Law changes
review the Appendix prior
20
1
629-1633
905
FAX:
15
629-3
(905
SSISSAUGA, ONTARIO L4W 4W2 TELEPHONE
M
00.
UNIT
5720 TlMBERLEA BLVD
NESS OFFICE
BUS
-,
Rationale
The Membership Restructuring Project Team had recommended that the size of the Board
be reduced in light of the new membership structure and the anticipated reduction in the
number of social service delivery agents
·
The provincial government has announced its intention to reduce the number of social
service delivery sites to approximately 50. This reduces the number of potential areas
from which to draw Board members. If we maintained an 18-member Board it would
mean approximately 37% of delivery sites would need to be represented on the Board.
With 67 delivery sites we have difficulty filling the 18 positions which represents 27% of
delivery sites. Reducing to a lO-member Board would have 20% of the delivery
organizations represented, assuming 50 delivery sites
·
and
The result is that it will be easier to recruit members for the Board of Directors
increase the potential ~or a democratic election for a position on the Board.
A smaller Board of Directors better reflects a policy-setting style of governance.
It is a better use of our volunteer resources: both of time and dollars. With a smaller
Board we can have volunteers involved in various activities without requiring the same
people to be involved in multiple activities.
·
·
Moving to a smaller Board of Directors is consistent with what is happening in
governments at the municipal, provincial and Jederal levels as well as what is happening
in other associations and non-profit organizations.
·
and cost-effective.
It is very important that we hear from each of our voting members. Y Ol.r continued involvement
in the development of your Association is critical. Please take a moment from your busy
schedules.torevie.w Appendix,Aand.then complete the attached ballot andJax back toOMSSA
by Friday, March 27, 1998.
more efficient
A smaller Board of Directors is
·
matter.
Thank you in advance for your time and consideration of this
Sincerely,
Secret
Attachments (2)
G:\MGM1\BOARD\BYLAWCHN.LET
2
2
>-
CURRENT BY-LA W PROPOSED BY-LAW
.
OFFICERS AND BOARD OF DIRECTORS
11.1 The property, business and affairs of the Association shall 11.1 The property, business and affairs of the Association shall
be managed or transacted by a Board of Directors composed of be managed or transacted by a Board of Directors composed of
the immediate Past President of the Association and seventeen the immediate Past President of the Association and nine other
other members of the Association. members of the Association.
11.2 The Officers of the Association shall be the President, 11.2 The Officers of the Association shall be the President,
Immediate Past President, the two Vice-Presidents and the {Immediate Past President,} one Vice-President and the
SecretaryfTreasurer, all of whom shall be members of the Board SecretaryfTreasurer, all of whom shall be members of the Board
of Directors and be elected by the Board of Directors, and hold of Directors and be elected by the Board of Directors, and hold
office for one year or until their successors are duly elected. office for one year or until their successors are duly elected.
The Immediate Past President will be an ex-officio, non-
voting member of the Ex(~cutive Committee.
11.3 A quorum of the Board of Directors for the transaction of.. 11.3 A quorum of the Board of Directors for the transaction of
any of the business or affairs of the Association shall be tentW).iÍ any of the business or affairs of the Association shall be six (6)
members. members. If a quorum has been established at the beginning
of the meeting, it will be deemed that a quorum continues
until the meeting has been adjourned.
Legend: Bolded Sections are the proposed changes. Bolded sections in { } are the sections that would be deleted.
February, 1998
PROPOSED BY-LAW CHANGES
~~
"
<'>:I
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G:\MGM1\BOARD\BRDBYLAW.CHN
CURRENT BY-LAW PROPOSED BY -LAW
12.2.2 VICE-PRESIDENTS 12.2.2 VICE-PRESIDENT{S}
The Vice-Presidents shall act and perform the duties of the The Vice-President{s} shall act and perform the duties of the
President during the latter's absence from àny meeting of the President during the latter's absence from any meeting of the
Association or Board of Directors, or by vote of the Board of Association or Board of Directors, or by vote of the Board of
Directors in case of disability of the President, and shall assist Directors in case of disability of the President, and shall assist
the President in the conduct of hislher office. Specifically, they the President in the conduct of hislher office. Specifically, s/he
shall ensure that the Chairpersons of Standing Committees, other shall ensure that the Chairpersons of Standing Committees, other
Committees, or other Committees Task Groups' Chairpersons Committees, or other Committees Task Groups' Chairpersons
carry out their responsibilities with reasonable dispatch. carry out their responsibilities with reasonable dispatch.
STANDING AND OTHER COMMITTEES, TASK STANDING AND OTHER COMMITTEES, TASK
GROUPS GROUPS
14.3 The Liaison Committee shall be comprised of the five 14.3 The Liaison Committee shall be comprised of the four
officers plus such persons as the President deems necessary. officers plus such persons as the President deems necessary.
r~_
BALLOT
BY-LAW CHANGE
Please check the appropriate line according to your vote.
I support the proposed By-Law changes
Yes,
I do not support the proposed By-Law changes
No,
Signature:
Name:
Please Print Legibl~
--
Municipality:
it must be signed by the voting
For the ballot to be valid
member
Note:
1998
Please fax backto the OMS SA office no later tha~ March 27,
..
Fax # 905-629-1633
Ontario Municipal Social Services Association
2
':
REPORT TO ELGIN COUNTY COUNCIL
Homes for Senior Citizens Deparhnent
FROM:
March 11, 1998
DATE:
Occupancy Report of Homes - Report #1
SUBJECT:
indicated Occupancy levels as follows:
round:
The previous month's report
For January 1998:
Introductio
95% occupancy
97% occupancy.
91.6% occupancy
Terrace Lodge - 2,898 resident days
Bobier Villa - 1,698 resident days
Elgin Manor - 2,557 resident days
Discussion:
During the month of February 1998, we experienced a number of discharges of
residents through death or transfer to acute care. It is also important to note that
admissions were "on hold" during the flu outbreaks in the Homes. It is important that
we maintain 95% occupancy to receive full Ministry of Health subsidy as if we had
100% occupancy.
Conclusion:
The following occupancy report for February 1998 is submitted:
87%
90%
94%
Elgin Manor - 2,325 days
Terrace Lodge - 2,613 days
Bobier Villa -1,592 days
Recommendation:
THAT the occupancy report be received and filed.
~
Director/Administrator
(
.'=::::::.
F. J. Boyes,
Res/;'.ectfully submitted:
Mark McDonald
County Administrator/Clerk
"
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Approved for submission:
REPORT TO ELGIN COUNTY COUNCIL
Homes for Senior Citizens Department
FROM:
March 11, 1998
Information on Services - Tillsonburg & District Multi-Service Centre
Request for Grant from Elgin County Council-- Report #3
DATE:
SUBJECT:
round:
Council requested further information on the services provided in the east from the
Tillsonburg Multi-Service Centre to persons who may be residing in the east area of
Elgin County.
Introductio
Discussion:
The following information was provided by Susan Wavell, Executive Director of the
organization:
Adult Basic Literacy (one on one tutoring in literacy and numeracy)
- Six (6) students assisted for an average of one year
- Grant provides training and instructional materials for volunteer
1
tutors.
2. Counselling (provides therapy to individuals, families and couples who are
experiencing emotional difficulties resulting from divorce,
depression, or other life crises.)
- 43 individuals or families were provided with an average of six (6)
counselling sessions at a cost to the Centre of $58.00 per session
($14,964.)
3. Meals on Wheels (a hot meal delivered to seniors in their home)
- 416 meals delivered per year.
4. Volunteer transportation
(volunteers provide transportatiol) and assistance in out of vehicle to transport to
appointments in and out of town).
u
3
REPORT TO ELGIN COUNTY COUNCil
Homes for Senior Citizens Department
FROM:
March 11, 1998
Information on Services - Tillsonburg & District Multi-Service Centre
Request for Grant from Elgin County Council-- Report #3 ccmtínued.
DATE:
SUBJECT:
Conclusion:
The Tillsonburg & District Multi-Service Centre does provide many services to the
residents of East Elgin. Specifically for seniors, without the Meals on Wheels program,
it would be extremely difficult for Terrace Lodge to provide an additional 416 meals to
the eastern area of Elgin County due to the distance required and uncertainty of
delivery of a hot meal.
Recommendation:
THAT a grant for the Tillsonburg & District Multi-Service Centre of $5,000.00 be
approved for inclusion in the 1998 composite County Budget.
<:::::.~~~
Boyes, Directorj Administrator
Respectfully submitted:
J.
Mark McDonald
County Administrator/Clerk
31
F.
Approved for submission:
Council
Report To Count
Mark G. McDonald, County Admi(1istrator/Clerk
From:
March 12th, 1998
Community Appointment to County Performance Excellence Committee
Date:
Subject:
BackaroundRnuoducüon
The attached report outlining the policy for a Performance Excellence Program (PEP) was
approved in the Fall of 1997. The Performance Excellence Committee is comprised of the
Warden (or his designate), the AdministratorlClerk, the Personnel Administrator and "a
member of the community recommended by County Council."
The purpose of this report is to determine the process Council wishes to use to select the
community member of the Committee. Do you wish to advertise for candidates? Do you
wish to nominate anyone and approve the appointment from the Council floor? What should
be the term of the appointment? Should it be for one year or coincide with the term of
Council?
Discussion
The purpose of the outside nominee is to bring a neutral, third party perspective to the
discussion and to perhaps draw on the experience of the private sector in determining who is
worthy of a PEP award.
Conclusion
should consider the method of
Counci
timely fashion
n order to launch the program in a
appointment as soon as practical.
Recommendation
I
As determined by Counci
Respectfully submitted
2
Mark G. McDonald,
County AdministratorlClerk
Council
Report To Count
Mark G. McDonald, County Administrator/Clerk
and Harley J. Underhill, Personnel Administrator
From:
1997
November 14th
Date:
MERIT PA Y FOR EXCEPTIONAL PERFORMANCE
Subject:
Backqround:
At the October Session, staff were directed to research and present a draft policy
which would link performance evaluations with some form of merit or "bonus"
system, for employees who have demonstrated exemplary effort in the conduct of
their duties. The Personnel Department subsequently conducted a survey of
municipalities to determine the experience in other jurisdictions. What follows is a
modified version of the City of Burlington model, adjusted to fit our particular
circumstances
Pet10rmance Excellence Proqram - Polic
have demonstrated a satisfactory performance
ible?
All employees
Staff who at a m
evaluation.
Staff members of working groups.
An employee does not have to be at job
nlmum
Who Is Eli
1)
2)
3)
4)
for an award
rate to be nominated
Pet10rmance Excellence Committee
The Committee members sha be the Warden (or his designate), the County
Administrator/Clerk, the Personnel Administrator and a member of the community
recommended by County Council. The role will be
the
To review and approve all awards and relevant documents upon
recommendation of the Department Head/Manager.
1)
their
recipients and
sting award
Counci
To prepare a yearly report for
achievements.
2)
To receive, review and approve recommendations for group awards.
Individuals may have been nominated individually for the same work.
~c
3)
2
To provide options, suggestions and alternatives to Department Headsl
Managers for awards based on past history etc to assist in appropriate
recommendations.
4)
to provide
to attend
requested
The Department Head/Manager may be
additional information or clarification.
5)
roval Procedure
A PEP nomination report is sent by the Department Head/Manager to the
County Administrator/Clerk. The report will name the individual (or group),
confirm an overall satisfactory performance evaluation, describe the reason(s)
for the nomination and, include a specific recommendation on the amount of the
award.
A
a)
be convened to review the report and will rule on
recommendation. as well as the amount of the award.
The Approval Committee wi
the acceptability of the
b)
The Department Head/Manager will be informed of the outcome.
Note: Nominations are to be kept completely confidential until the disposition IS
known and only then will the candidate be told of the nomination.
c)
that the employee has a fUlly satisfactory
Guidelines
The nominator must be assured
performance evaluation
1)
Employees could be recognized for completing one or more assignments or
project work of a particular volume. delicacy, creativity and/or difficulty
2)
to performance are
the expected
and of
we prior to
out. free of errors
Some generic examples of situations related
an employee has completed a major assignment
completion date and the work was well thought
exceptional quality
3)
an employee has been innovative in creating a program that was of significant
benefit to the County and must have resulted in substantial cost savings
an employee was required to put forth extra effort to complete a work
assignment, the quality of work was high and other responsibilities did not
suffer.
I'
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3
deally, the employees recognized should be those whom their peers would
recognize as being worthy of recognition. Employees who neglect or offload
assignments for the sake of high profile work would be questionable candidates
4)
Performance Awards
An employee may be recommended to receive a financial award of either $500,
$1000, $1500, $2,000 or $2,500 (before taxes) The recipient would also receive a
letter of congratulations from the Warden
Financin
For the 1998 calendar year, the reserve known as "Employee Incentive Plan'
($10,000) will be utilized. The amount to be allocated in future years will be
addressed during the 1999 budget process
Recommendation
That the report from the County Administrator/Clerk and Personnel Administrator
dated November 14th, 1997, outlining a performance excellence program, be
approved for implementation in 1998.
,
n
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f...J
All of which is respectfullY submitted
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
1998
Roads Maintenance Payment to Lower Tiers
11
March.
DATE
SUBJECT:
that the
ntroduction/Background
The County Implementation Committee decided, on October 28, 1997
1998 routine maintenance costs for County roads would be as follows:
Annual
Maintenance
Payment
270,500
261,500
272,000
387,500
308,500
398,000
6,000
1,904,000
2.650/km
$
$
$
$
$
$
$
$
$
Municipality
West Elgin
Bayham
DuttonlDunwich
Malahide
Southwold
Central Elgin
Aylmer
Total Annual Maintenance Payments
Average Maintenance Costs
Discussion/ConcluSlon
n order to disburse these funds to the lower tier, a decision must now be made
on the timing of the payments. Roads maintenance is an on-going expense with
winter control in the winter months and routine maintenance through the rest of
the year. At a Treasurer's Meeting, held March 10, 1998, it was determined that
the payments to the lower tier should approximate the levels of spending
anticipated at the lower tier.
The recommendation from the Treasurers actually prepays the lower tier for
County Roads expenditures and may put the County in a borrowing position
earlier than anticipated.
ç~
f.-J
3
3/17/98
rdsmtnc2.doc
-2-
to the lower tier on the
(Per the Lower Tier Treasurers)
THAT the County disburse roads maintenance funding
following instalment schedule
Recommendation
15
budget on January
in the prior year
of the amount set out
forty percent
(see note)
1
1
the current year budget on Apri
in
of the amount
thirty-five percent
2
1
is 40% of the budget as approved by the
the balance of the entitlement for the year on July
Note: For 1998, the first payment
Implementation Committee.
3
~~
Mark G. cDonald
Administrator/Clerk
t) ê',
$) t?
Linda B. Vege
Treasurer
3/17/98
rdsmtnc2.doc
Counci
to Count
Reoort
Joan McBurnie
Health and Safety Coordinator
FROM:
1998
Bill 99
Workplace Safety and Insurance Board
Neer RebatelSurcharge
17
February
DATE:
SUBJECT:
INTRODUCTION/BACKGROUND
BILL 99
With the implementation of Bill 99 on
Workers' Compensation occurred:
· The Workers' Compensation Board
Insurance Board
All claims are now processed from the Toronto office
Employee benefits are reduced from 90% of net to 85%
to
Workplace Safety and
following changes
the
the
1998
renamed
1
January
was
·
·
the
to
ncome
NEER
The employer is legislated to pay.an annual assessment per $100.00 of payrol
Workplace Safety and Insurance Board as follows - 1998 rates are
· Municipal Government: $1.321 $100.00 (- $ .29 from 1997)
· Health Care: $3.951 $100.00 (- $ 24 from 1997)
· Libraries & Museum $ .471 $100.00 (+ $ .03 from 1997)
of net
If, in the Board's opinion, our current and projected future costs exceed the expected
costs, we will receive a surcharge. Historically, this occurred annually, due to the large
number of claimants and many lengthy claims. The years from 1990 through 1995 all
carried a surcharge of amounts varying from a low of $7,081.52 in 1993 to a high of
$16,294.41 in 1995.
the rebate was $5.818.37
For the last two years, we have received a rebate. In 1996
This year, the rebate increased substantially to $25,313.91.
The rebates for the last two years clearly reflect improved safety awareness among
workers. promoted primarily through Joint Health and Safety Committee activities
Our Modified Work Program also reduces lost time by assisting workers to return to
work gradually in more timely fashion, always in keeping with Medical Practitioner's
recommendations
RECOMMENDATIONS
Receive and file this report.
~
oan McBurnie
Health and Safety Coordinator
i"
j
Submission
Approved For
Counci
ReDo_rUoCount
Joan McBurnie
Health and Safety Coordinator
FROM:
Charitable Organizations
1998
Payroll Deductions
United Way and other
17
February
DATE:
SUBJECT:
through payroll
over the 1997
NTRODUCTION/BACKGROUND
Please be advised that thirty (30) contributors pledged $1,771.00
deductions for the 1998 year. This is an increase of $661.00
contributions of $1,110.00.
The distribution is as follows:
$709.00
United Way In Genera
·
$127.00
Single Charity within United Way
·
Registered Canadian Charity - $584.00
Elgin Manor - $130.00
Terrace Lodge - $52.00
Bobier Villa - $169.00
Other
Residents Counci
·
·
RECOMMENDATIONS
report
~~~~
Receive and file this
Joan McBurnie
Health and Safety Coordinator
3r"
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Approved For Submission
P_04........06
10 KETTLE CREEK CONS_AUTH
OPERATIONS REPORT - TREE COMMISSIONER/WEED
INSPECTOR
:
16
MAR-13-98 FRI
COUNTY OF ELGIN
1998
FEBRUARYIMARCH
T,-~e Commisliiº-uer
* Hired on assistant to the position of treÿ commissioner for a nine month term to assist
in forest management and promotion of the tunction of the By-Law within the
community. The person hired is Ms. Jel1nifer Cavanagh whom is a graduate of the
University of Guelph in Envirorunental Biology and has several years experience in
management. Ms. Cavanagh was hired through the Jobs Creation Partnership
resources
Program.
Bayham and West
than proceeding to
(
* Continued investigation of two violations of the Tree By Law
Elgin ) and prepared alternatives for counciJ to consider rather
charges
* Investigated 6 of the 24 active Notice of Intents throughout the County ( Note: because
of the extremely wet and warm February, not much logging has been able to proceed and
there is a considerable backlog of notices as a result)
of clearing of trees in West Elgin. This clearing was
clearing of bush as per the conditions of the Trees Act.
another report
constitute a
* Investigated
substantial but not
* Attended three workshops dealing with Tree By-Laws with other Tree
Commissioners, OMNR and other forestry professionals regarding weaknesses of the
Trees Act and proposals for improving woodlot management throughout the Province.
General Consensus that the Trees Act and County By-Laws are in serious need of
revision and improvement
~
,J¡
1998
COUNCIL CORRESPONDENCE - MARCH 24TH,
Items for Consideration
1 Mr. Jae Eadie, President, Federation of Canadian Municipalities, with a resolution
requesting Council's support for new 'Terms of Reference' and a copy of FCM's policy
statement "Canada: A community of Communities". (ATTACHED)
2. Mr. James Malik, Chairperson, Elgin County Paramedic Association, expressing
their group's interest in becoming involved with any committee that is set up to deal with
ambulance service to the County.
3. The Trillium Foundation, News Release, "Do You Live In A 'Caring Community'?'
with information on the Foundation's 1998 Caring Communities Awards. (ATTACHED)
4. Warden David J. Stewart, County of Renfrew, with a memo regarding Provincial
Downloading of Provincial Employees, and attached letter to Ministry of Community and
Social Services from the County of Renfrew's Department of Human Resources
(ATTACHED)
,0
ï
6
";',..' ,. ,
~.œ@ŒüW(f®-
19Ç8
':',,',.... ,',. ",".':. ,,".,.':."
F~'4~r~#?é'>pECartadi,~¥\lÍ1idp,iji~ie~" ...,'
F,écleratioþ:,' cànadieit'ne:des ,lllUnicip;ûit'és"
, '," "", ....
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~.
COUNTY Of ELGIN,
ClEP.K'S_QFHCE,
MA~
Febru~ry12) 1998
\N<\rden Harry Mezenberg
County of Elgin '.
450 SunsetDrivt;
St: Thomas, Ontario
N5R 5\(1
" ,',
Dear
ç'?üri'~¡lJo~.'~rro~'~ilf~r~
Rlc~mond HiH;qnt'ario:
.. ." '
. , ' DUr'ing:FCflA'$' annual èonferencein, Ottawa~Carletol1 last Júne, ,
delegates disèussed the future role of municipal government and concurred
that new "terms,of rElferenQa" are needEld to p~pvide mUhiciþal'governments ,
sùfficient autonomy,powers and resources to de¡al V{ith the hicrèasingly
.:'. . ....:. .....,...,.,.... ..... ':",,':'.': ...... ;'., ..:.......-}... '. .....',"..:.....; .....:....... ',,:. ..... ..... .'..' ...;..:..... 'c., .. .-:"<'.' '.... ..:''''''.''': ..','.:..:....,..:...,...::. ....",':..,'...'..'..'..... ",'. '.: :<':' ...... '." .,,:..
wide range of matters, befo(ethem, Sincethèn, agreement has beei1
received from provincial and territorial municipal assòciations 'that the
aftacheåresolutionshpuld be widely' cir.culated among. municipal
goverrments: '
Warden M~z¡mberg:
Yreside!11
p¡'çsidèl1r
ù'e,?'tÌtyMayorJit::,E~diê
:Win,~ip~g,··.M,a.ni£ob~·
'first ~k~~.ìir~s'd~lÚ .';:'
pé~¡~)Ì,¡;r, vk¿~p~é~ideo t
'¥,~¡œ;s,UPP.!Sali~(~lit~4e,;..ç\i#till
:Ql~~be~'\~lÍébe~);, ,'" '
'Pé~l~j,èll1e',vi~~~,rr¢si~~n
Seccind'Vìcé~Ptes}d,enl
;.',
.. . . ~
'..: ",.'.," ....",.,... .. " . ..."., ,..... '.' ',' " . '. '. ,"::'.':"'. .....'..."... '. .. .;:··.·:.'..:r:':'.:.·....,":..":. :."':':'" ,·e,.:'.. .;..." ,/...... ..:".:,'
The municipal order of governmer;1tis dosest to thepeoplè. It sees,
loçalneedsfirst,hand and is .constantlY exposed to t,he pressures òf public
expectations. ,Regrettably, its responsibility to provide good government,
is, often impeded by inadequate or outdated ehabling legislation.
" ..' . " . ,,:i,':.' ....... " ,.... ),'r,.·;: :c,,·~:"'.e .... '.".'
¥~)'òr:~?P9Id:c~,el~i~e'au
Iyt.öli,c~()'n,;)~e~.~:r~11S'Yick
Thir4'Vice~~Ù:~idel)t
'Troi~iè~:~"vìcE-présideIlt
In reGentýè~rs, therehàs been increased devolution of dutie~ ,arid
responsibilities, from, federal, arid provinciál/ter,ritorial governments to
municipal govemments. These changes~rEi dftEln, driven þy fiscal concerns;
without adequate considèrationo( the, inter~governrí1ental relationships
.needeÇ:J to deliver ,the.. pubiic sèrviées involved. As their range of
respònsibilitiesgrows¡ muniCipal governments ,must.be bett~r eqUipped,
to deal with demands for þublic services without hindrånce or interVention . '
....,:.....,..::.'.'......,.:...,':..'.'...:..:,........,'...:..:,:".:..,:...:'..:.',....':....:..:::.;',:'::.:.'.'.'.:". ,..::.."".' '....:..:...'..,'. ',:""".:'.. ,'" ·....·c: -"",,..' , , ,...,.., '.',:.,,'.' .',
by other order's ofgovernníent. '
1:M;a.ror'Jo~'n,~..
Chilli~,~pc,.,;~i,¡:~isJl'<;:olûP1þia'
Pal P,residcnt (
j~mes'~:~Jght:
·Éxecl\tìve.Ùirè~t~r:
·,Pireét~~r:génér~
'P~é~klent SÖrt;tllt
. ' .. -
Although FCMsuþports the recognitiòn of municipal govè¡'¡,ments
n the. C¡anadiàn .Constit!Jtion; we know this cannot haþpen without
provinciál support. The prinçiples involved, hbwev~r, can be addres,sed
thròugh.provincial/territoriallegislé tion. 'Such legislation, acknowledging
ml,lnicipal rol~san~ responsibilities, would serve as a precursor to fòrmal
recognition under the ConstitutiOIÌ. ..
, ' ' , n
24)-7440
(613) 241-7117
(613
f' ')J
)JI"
.
·Q4'/r\l{qlarenc,e.·~ftr~et' 'Qtta\Jl~;~()I~taÚb.,;:KlN,;5'P3
Telepho~,~(Télépb?.'l1e: (6,'1~)',24i-52:2~:,~ "FÄIT¢lécöpieliî-:
Jn~e~1l:ati?n~1.(:jffìceIBÚr6a~:i~tern1:!:tional,::'. .. "" ',C, :" :,' ,:. ,:; '.,'.' . ,,'
!el.ephoneITéléI?~'ollè';·(~,i3):241~~'4M, .:,~áXltéïéc~pi~~r;
,a\
'W'
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The pÙr$uit of local.government reformiln Canada's provinces and
territories is gaining momentum,. ..' 1he principles of local governanCe need
to beàcknowledged so thatchanges are well.foundedand sustainable.
"', ',.,_,." -.:,,:,\.,:: ',' .':.,,',:',' ,: -,i',: :', '-', '-,',_ "',>,." ,'-":'-. '::,:'-", ,"."'>->., ,',' ;',.' '-.,'
The àttached ff!odeUesolution is the result' of a sustained. process of.
reflection .andconsultation. A copy of FCM's policy statemententit(ed
'Canada: . A Community of Communities" is affachedto explain fùrther
FCM'!1 PQsition. . . .....
. .'.."-, ',,_.. ",
in
if
the'(nodefire~9Iùtion ...and;
review
. ask that. your' Counci
agreement, give it yourJ;µpport.
Jae Eadie
President
.
JEìMR:ler
Encls:
,
63
^,
MODEL RESOLUTION
WHEREAS municipal governments are major public agents for providing services,
programs and facilities to maintain and enhance the quality of life for all Canadians; and
EFERENCE F
NEW TERM
WHEREAS municipal govemments require the powers to provide good government and
services to local residents now and in the future;
BE IT RESOLVED that every municipal government will, by way of provincial/territorial
legislation and eventual amendments to the Canadian constitution,
be an order of government,
1
expressly
that is not
be autonomous,
act on every matter within its financial competence
excluded from its responsibility,
2.
3.
have adequate powers and financial and legal resources
4.
to ensure good government and services locally,
(a)
to meet existing and future community needs,
(b)
to apply creative, innovative and entrepreneurial solutions,
(c)
which cannot be altered unilaterally by other orders of government,
municipal
the
with
comply
(d)
require other orders of government to
government's validly exercised authority,
5.
have access to alternative dispute resolution mechanisms to resolve
harmoniously disputes with other orders of government through out of court
facilities,
6.
be accessible, democratic and accountable;
have discretion to refuse to take on what were previously responsibilities of
other orders of govemment, or to agree to take on such responsibilities only
in return for new financial or other resources in relation to these
responsibilities.
64~
7.
8.
FEDERATION OF CANADIAN MUNICIPALITIES
1997 POLICY STATEMENT
,
CANADA: A COMMUNITY OF COMMUNITIES
THE ROLE OF MUNICIPAL INSTITUTIONS, BEING THE GOVERNMENT NEAREST TO
THE PEOPLE, HAS EXPANDED IN RESPONSE TO EVOLVING LOCAL NEEDS. NOW
IS THE TIME TO PERMIT, RATHER THAN CONSTRAIN, MUNICIPAL GOVERNANCE.
Municipal government is the bedrock on which Canadian democracy rests.
Municipal councils are closest to the people and, more and more, are providing the public
services and works that meet citizens' needs. Despite expectations on the part of local
citizens that municipal institutions act as if they constituted a level of government, the
Canadian constitution does not recognize municipalities as an order of government. As
a consequence, municipal governments do not have adequate powers or resources to
meet local needs or expectations. This can be resolved, in the short-term, by adjustments
to existing provincial legislation. In the long-term, the role municipal governments already
play in the nation's political and economic spheres will be reflected by recognition, with
entrenchment of municipal powers, in the federal Constitution.
Municipal Status In The Global Community
The position of municipalities in the Canadian federal system is out of step with the
rule of law and principles of law found in the international community. The lack of
recognition powers and resources distinguishes Canadian municipalities from their
counterparts in ancient and emerging civilizations. With the shrinking of the global
community, the linking of cities, the rounds of global conferences and the international
reach of the media, the deficiencies in the Canadian system have become starkly exposed.
Throughout history, the cities of the world have been the comerstone of society.
The intemational community recognized this pivotal role of municipal government when
convening the Second Global Conference on Human Settlements (Habitat II) in June of
1996, in Istanbul, Turkey. For the first time in an international forum, municipal
govemment was strongly represented through formal participation in national delegations.
Also known as the City Summit, Habitat II established an international framework for
building strong cities in the 21st century by promoting policies that address critical urban
issues and by affirming the need to afford municipal government the necessary legal and
financial capacity to resolve pressing human settlement problems. The consensus of
Habitat II was that the United Nations and others' objectives for sustainability in human
settlements can only be implemented by municipal govemments that have adequate legal
and financial capacities.
65
~,
2
The International Union of Local Authorities (IULA) and the European Economic
Community (EEC) have recognized formally that municipalities must be able to exercise
power in relation to any matter that is not expressly excluded from their competence or
exclusively delegated to another entity. IULA and the EEC also have recognized formally
that municipal powers must be adequate to meet local needs and not be subject to adverse
intervention by other orders of government.
Although the quality of Canadian municipal government is recognized the world
over, and the participation of Canada's municipal governments in the international
community and the global economy is growing, the laws of the Canadian federal and
provincialgovemments do not conform with the principles of Habitat II, IULA or the EEC.
Shortcomings of Municipal Government Reform
The pursuit of municipal government reform in Canada's provinces and territories
is gaining serious momentum. Unfortunately, it seems driven by the fiscal concerns of
other orders of government rather than the vision of empowered municipal government.
It is reform by implication or inadvertence rather than by principle. Worse, it gives the
impression of change, which could cause the parties most affected to relax in their pursuit
of principles of local governance.
Local authorities' concems have been elevated by the widespread acceleration of
federal and provincial/territorial delegation of duties and responsibilities to municipal
governments (e.g., airports, ports, harbours, policing, health, welfare, highways, bridges,
economic development, public transportation, affordable housing, environmental
protection, etc.). The federal government is withdrawing from many hitherto urban policy
and program areas. This has compromised the economic and social stability of ~any
urban govemments. This trend accompanies a rapid provincial devolution of financial
responsibilities. The problem is that, with some exceptions, the withdrawal of other orders
of government from municipal programs and the devolution of financial responsibilities has
occurred without any vision with respect to the cooperation by the orders of government
in the delivery of public services and without an adequate expansion of municipal
government powers, resources and autonomy.
Some provinces have taken steps to adjust their legislative regime to permit local
self govemment. In January 1995, Alberta enacted the Municipal Government Act which
gives municipalities "natural person" powers and broadly enables municipalities to
exercise, in their discretion, a wide range of permissive powers (as opposed to a limited
number of express powers, as found in the legislation of other provinces). The problems
with the Alberta approach are that it does not amount to a fundamental change of the
Alberta Constitution, there is no entrenchment of the municipal legislation (e.g., by way of
an amending process), there is no commitment to consultation prior to future change, and
many powers required provincial approvals.
,
j
~".
.,
:J
3
In October 1996, Manitoba enacted the Municipal Government Act. The Manitoba
legislation is less empowering than Alberta's. The Manitoba Act does not give municipal
govemments "natural person" powers. As a consequence, the Province can participate
more in municipal affairs than in Alberta. Although the Manitoba legislation broadly
enables municipalities to exercise their discretion by a wide range of permissive powers,
the range is narrower in scope than is the case in Alberta.
The Nova Scotia Municipal Legislation Review Committee released a discussion
paper in June 1996 proposing a new Municipal Government Act. The proposal would not
give municipal governments "natural person" powers. Instead, it would continue to give
municipalities a limited number of express powers, as opposed to broadly enabling
municipalities to exercise a wide range of permissive powers.
In September 1996, British Columbia executed a '¡'Recognition Protocol" with the
Union of British Columbia Municipalities (UBCM) to recognize municipalities in that
province as an order of govemment. According to UBCM, however, the Province has
unilaterally eliminated municipal grant guarantees, reduced grants, transferred major
highway responsibilities and closed local courthouses without meaningful prior
consultation with municipalities.
On March 10, 1997 Ontario released a discussion paper outlining a new Municipal
Act.. The proposed legislation would give municipalities "natural person" powers and
broadly enabling spheres of jurisdiction (e.g., public utilities). within those spheres,
municipal governments could act or exercise powers from a comprehensive "tool kit" (e.g.,
expropriate)
Historical Background
The debate over the need for recognition of the status of municipal governments predates
Confederation. Lord Durham, in his 1839 report, argued in favour of guaranteeing
municipal institutions in the Canadian Constitution. Lord Durham's recommendations were
never embodied in Canada's constitutional law. The Constitution Act, 1867, established
the parameters of current federal and provincial relationships with municipal governments.
Section 92 of the Act set out the exclusive powers of provincial legislatures in 16 areas,
with Section 92(8) giving the legislature of each province exclusive responsibility for
making laws relating to that province's municipal institutions.
Other than in respect of Alberta's Municipal Government Act, the legislation of each
province in relation to municipal institutions differs little from the 1849 Upper Canada
Baldwin Act. The Act first established the role, function and structure of local authorities
in municipalities. Now more than 80% of Canadians live in municipalities. When the
Baldwin Act was adopted, the principal municipal government issues were drunkenness
and profanity, the running of cattle or poultry in public places, itinerant salesmen, the
61
4
repair and maintenance of local roads, and the prevention or abatement of noises and
nuisances. Today, municipalities own and operate waste treatment plants, airports,
telecommunications systems, hydroelectric plants and public transportation. They deal in
everything from social programs to low income housing to toxic and waste remediation.
In short, municipalities provide services never contemplated in 1849. These growing
municipal duties and responsibilities are evolving in the face of legislation and structures
that have not varied from a model anchored to the needs of the mid-1800s.
For years municipal governments have criticized the institutional restrictions on their
decision-making powers and ability to raise revenue. They have worked to simplify the
complex intergovemmental matrix of shared responsibilities and resources in favour of
transparency and accountability. Throughout the country, municipal governments have
tried to find alternatives to the current system which would provide greater autonomy. In
a number of provinces, municipal governments have engaged in exercises aimed at
"disentangling" municipal responsibilities and revenue sources from the provinces.
Through the Federation of Canadian Municipalities and in association with the Canadian
Association of Municipal Administrators (CAMA), municipal governments have argued for
explicit recognition of the essential role of municipal govemments in the Canadian federal
system.
In 1991, FCM informed the federal government that the Charlottetown Accord, like
the Meech Lake Acèord, was deficient because it failed to acknowledge the existence and
role of municipal governments in Canada's political system. In FCM's 1991 brief to the
Special Joint Committee on a Renewed Canada, FCM advocated a two-pronged approach
to recognition. First, municipalities would negotiate, through their provincial/territorial
associations, a redefinition of their status under provincial law with their respective
provinciallterritorial govemments. Second, the Canadian Constitution would be amended
to recognize the existence and role of municipalities of its policies. Though Prime Minister
Pierre Elliot Trudeau agreed in 1978 to consider including municipal recognition in the
Constitution, in 1991, provincial and federal govemments refused to add FCM's proposals
to the already overcrowded constitutional agenda. The Charlottetown Accord was
defeated in a national referendum.
Principles Governing the Future Role of Municipal Government
Canadians want governments to be responsible and efficient and they want to
.control their institutions. Canadians rightfully expect all orders of government to cooperate
in the delivery of public services. Unless the role of municipalities in the Canadian political
system is recognized, the quality of our democracy, the efficiency of our public services
and the equitable treatment of taxpayers are all compromised.
The intemational principles of local self government can be realized in Canada first
by way of alterations to provincial legislation without amending the Canadian Constitution.
The provinces, under the existing Constitution, have the power to expand the jurisdiction
and capacity of municipal institutions, permit greater local autonomy force meaningful
consultation and permit greater innovation. Provincial legislation consistent with the
intemational principles of local self government will bring the law into conformity with the
ßu
5
reality of municipal governance. The process will also prepare the public and the
provinces with respect to the most appropriate roles and responsibilities of municipal
governments as we move in the direction of constitutional change. Municipalities will
need the support of the public and the provinces (noting the constitutional amending
formula) in order to have formal recognition, and entrenched powers, under the Canadian
Constitution.
Powers Required to Support the Future Role of Municipal Government
FCM and CAMA have established a joint task force which asserts that good
municipal govemment, by way of provincialltenitoriallegislation and eventual amendments
to the Canadian Constitution, must have the capacity to:
act or exercise legislative and decision-making powers in relation to every matter
that is not expressly excluded from its responsibility;
1
has local
which
of government
orders
participate in decision-making by other
implications;
2.
its decision-making powers to meet existing and
have full autonomy to exercise
future community needs
3.
to provide
have adequate financial and legal resources and permissive powers
good government and services locally;
4.
have the discretion to respond in a creative, innovative and entrepreneurial manner
to meet existing and future community needs;
5.
protect institutional integrity so that one order of government cannot transfigure
unilaterally municipal govemments without the express consent of both the
municipal governments and the local electorate, that proposed changes are
necessary and will enhance municipal financial and administrative operations and
the economic and social well-being of the community; and
6.
that the next terms of reference for Municipal Government as presented at the
Policy Forum of the FCMlCAMA Task Force on the Future Role of Municipal
Govemment be referred to all provincial/tenitorial municipal associations for review
within 30 to 45 days of the Annual Conference.
7.
an
The foregoing powers must be exclusive and not subject to change without
amending formula and they must be respected by other orders of government.
69
6
Recommendations:
It is recommended that FCM approve this Policy Statement and work with the
Canadian Association of Municipal Administrators, the provincial/territorial municipal
associations and other organizations to:
strongly urge the federal government, and through provincial/territorial municipal
associations the provincial/territorial governments, to recognize the need for an
expanded partnership which would include municipal governments as a full partner
in intergovernmental processes;
1
remind the federal govemment of the effects of its actions on municipal
govemments and urge the federal govemment to recognize and consult FCM as the
vehicle through which municipal government viewpoints are expressed on national
issues;
2.
urge the federal government to. consult municipal governments directly on federal
policies and programs of local significance;
3.
urge the provincial/territorial governments, through the provincial/territorial
municipal associations, to negotiate a redefinition of the status of municipal
govemments as requested by provinciallterritorial municipal associations, and to
recognize such new arrangements in the provincial/territorial constitutions;
4.
urge the federal and provincial/territorial governments to recognize municipal
government as an order of govemment in the Constitution of Canada; and
5.
urge all Parliamentarians to recognize the essential role municipal governments
play in the governance of Canada and to accept that such recognition is a
prerequisite for the efficient delivery of quality public services and the equitable
treatment of Canadian taxpayers by the federal govemment.
6.
Adopted at the 1997 FCM Annual Conference
7(;
Elgin County Paramedic Association
189 Elm St.
St. Thomas, Ontario
N5P 3W2
1998
March 02,
Elgin
Mr. Mark McDonald
County Administrator,
450 Sunset Dr.
St. Thomas, N5R 4V1
As
the Chairperson of the Elgin County Paramedic Association.
Dear Mr. Mc Donald:
My name is Jim Malik and I am
paramedics in the county, we are deeply concerned about the downloading and direction of the
emergency health services, and in particular the ambulance division.
care continue to be of the
is that the integrity and high standards of patient
Our main concern
highest priority.
requesting
the
We feel and are
that we be permitted to send a representative to participate on a committee which may be formed in
future.
that we have a great deal of knowledge, skills and positive input to offer,
Should any questions arise, please feel free to contact me by either phone or fax. We look forward
to your response.
Sincerely
.~)~_.
!/ft1~~
ames Malik AEMCAlPARA EDIC
,/'/
~~ ~~""j1l1.~;~;."ø
"."'..~."~,~,...,~..,,,.........
Copy To
.
633-2294
phone (519)
St. Thomas
Roy Main, City Administrator,
fax (519) 637-2450
cc: Mr.
B3/B4/98 23:31:53 EST ASSOCIATION OF?-) 1 519 633 7661 CLERK-Elgin Co Page BB1
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Message delivered using FacsRoute from : ==AT&T Canada
Message remis par Ie FacsRoute d'
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To/Destinataire +15196337661
Attention/A 1 'attention de CLERK-Elgin Co
From/Expéditeur ASSOCIATION OF MUNICIPALITIES
Phone/N° de téléphone 416-971-6191
-
-
Pages/Nombre de pages 4 including this page/cette page comprise
-
7
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03/04/9B
From THE TRILLIUM
To /County of Elgin
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The Trillium FOIIndation - 45 Chanes Street East, Fifth Floor, Toronto, Ontario M4Y
Telephone (Voice & TrY) 416.963.4927 1.800.263.2887 """.416.963.8781
Emaii: c:arìng@trilliumfoundaêon.org
Web Site: http://www.trilliumfoundation.org
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More than 165 communities applied for the award in 1997, its inaugural year.
In October, five winners were chosen from a short list of 26 finalists and honoured at a
ceremony in Toronto. Last year's award winners: Cornwall, the County Park neighbourhood In
Thunder Bay, the community of Ear Falls in northwestern Ontario, Waterloo Region, and the,
West Bay First Nation on Manitoulin Island.
Ear Falls. for example, suffered a devastating blow when its chief employer closed In 1986. The
community's volunteers were, quick to react. They worked closely with business, government
and local organizations'to create a new community plan. Soon they were sponsoring events,
such as a Shop Local campaign, and even began running their provincial park. As their network
grew to include other communities, Ear Falls began working with neighbouring First Natio'ns to
help youth finish high school. That's when they caught the attention of Avenor Inc. The
company was so impressed with the community's spirit and activism that they decided to open
their new sawmill in Ear Falls. .
TORONTO (February 23 998) - The search for .""""';>.
Ontario's outstanding communities Starts today as the
Trillium Foundation launches its 1998 Caring Communities Award. The award is the first of its
kind in Canada and recognizes communities that have worked together to achieve exceptional
improvements in their quality of life.
"For those of us who have experienced the ups and downs of a single industry town. it is
amazing to witness the rebirth of our community through the sawmill," says Gloria Williamson
of Ear Falls 2000. ...J2
"When Caring Communities face a challenge, they tackle it," says Pauline Couture, chair of the
Caring Commúnities Award Advisory Board. "They don't wait for someone to present a
solution. they take matters into their own hands. In a Caring Community people from all
sectors come together, and find the resources they need." '
The award acknowledges communities as a whole - not organizations or individuals for
their achievements in making their collective home a better place to live. Communities may be
defined by geography, such as a neighbourhood or town, or by shared goals and experiences.
Their common theme: an ability to bring people together to get things done.
"We're searching'for collaborative and creative communities whose stories will inspire others
says Julìe White, Èxecutive Director of the Trillium Foundation. "This award is an excellent
opportunity to learn from great examples, with the potential of unifying and strengthening
other communities along the way."
8, 31p~\
,
$
CARING COMMUNITY"?
03/04/98
·800.163.2931
YoU-free:
The TrIllium FoúT'ld:ttiøn I t.õI. ~ond"'tion Trillium 7 3
15, C"3,.le~ Stl'e~t E:a.~t. Pift,~ F\oor,-~ororm~. Or¡t;\r!o MiY 52 Tc¡.!ðphcr.é: 416~~63.4927
Fax: iI6·?63·87al (>!·m:lH: tralium@web.n [I'\(.;':rrl(!:: http;llwww.tI'IlIiumfou{\<I~tjon.ol·g
-,
From THE TRILLIUM
DQ YOU LIVE
ENTRIES OPEN FOR
PRESTIGIOUS PROVINCIAL AWARD
News Release
u
NA
I
To /County of Elgin
3
of
3
p,
Cn' nd Selection
The Caring Communities Award is open to all self-defined communities in Ontario. However,
it is not open to individual organizations or single projects. Caring Community applications are
judged on the following criteria:
· significant and specific community achievements
· creative and sustainable use of resources
· recognition and involvement of diverse interests
· potential to teach and inspire others
31pm
in community decision-making
8
03/04/98
from THE TRILLIUM
Elgin
To /County of
Applications for this year's award must be post-marked no later than Friday, April 24, 1998. A
IS-member advisory board, which includes representatives from last year's award winners, wil
review all applications. Working with the board ofthe Trillium Foundation, the advisory board
will select a group of up to 25 finalists which will be announced in July.
Award winners will be announced at an awards celebration in
In addition to a $20,000 grant, award-winning communities will
Award Wi
Up to five Caring Communities
Toronto in October, 1998.
receive:
· commun
others
funds to participate in a two-day conference, Buildinl ni' Learnin
Our Way Into the Future, which will bring together communities from across the
province to share their expertise
assistance from the Trillium Foundation to apply for project grants andlor computer and
Internet access
with
share their successes
¡cations tools and a Speaker's Bureau to help them
·
·
The Trillium Foundal
The Caring Communities Award is a program of the Trillium Foundation, Ontario's largest
charitable foundation. Trillium works with others to make strategic investments to build
healthy, sustainable and caring communities.
Trillium was founded in 1982 as an arm's length agency of the provincial government and is
funded through proceeds from the Ontario Lottery Corporation. The foundation disbursed
more than $15 million to approximately 400 organizations across Ontario in 1996/97.
-30-
For more information on how your community can apply, contact:
The Trillium Foundation at 1-800-263-2887 or visit their web site at
www.trilliumfoundation.org.
7
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1998
].
].
MAn
F RE:N¡::-~l2'''v
CÐUNTY OF EU.ìIÞf
C1ER\\'S OFFICE
~""9'~RNÃ'fiò-¡:rAL ORNE
PEMBROKE, ONTARIO
KBA 6W5
(613) 735-7288
FAX: (613) 735-2081
OFFtCE OF THE
COUNTY WARDEN'
MEMO TO: WARDENS OF COUNTIES IN THE PROVINCE OF ONTARIO
WARDEN DAVID J. STEWART
COUNTY OF RENFREW
FROM:
1998
PROVINCIAL DOWNLOADING, PROVINCIAL
EMPLOYEES, REASONABLE EFFORTS
MARCH 4
DATE:
SUBJECT:
As Wardens of our respective Counties, we are all faced with the challenges of Provincial
Downloading. In addition to the complexities of the downloading of these services, we are faced
with the initiatives of the various ministries to hire provincial employees into the newly created
positions at a municipal level
The recent efforts by the province brought about as a result of what is now recognized as
"Appendix 9" of the OPSEUcollective agreements requires the province to undertake reasonable
efforts "to ensure that where there is a disposition or any other transfer of bargaining unit
functions or jobs to private or broader public sectors, employees in the bargaining unit are offered
positions with the new employer.....".
we
The County of Renfrew supports the position of "the best candidate for the job". To this end
have sent the attached correspondence to the Ottawa office of the Ministry of Community &
Social Services. It is critical that each County recognizes the precedent that they may set for
other Counties in agreements that are reached with the province. It is necessary for the Counties
to have a consistent approach to the challenges of Appendix 9; only good communications will
contribute to that approach, and it is in this vein that I am forwarding you this correspondence
time should
any
at
I , Norm Lemke, or Bruce Beakley can be contacted at the County of Renfrew
you wish to discuss the issues associated with these provincial initiatives
2/;:ß~-
)avid J. Stewa7~
N arden
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Enclosure
I
MERNAT10NAL ORNE
PEMBROKE,ONT ARlO
KBA 6WS
(613) ·7JS.7288
FAX: (613) 735-2081
,
F
ç00~\Y
DEPARTMENT OF
HUMAN RESOURCE.'>
t
1998
Julie Zurakowski
Income Maintenance Manager
M.C.S.S.
10 Rideau St.
Ottawa, Ontario
KIN 9J1
February 26,
Dear Julie
The last meeting held between MCSS staff and the County of Renfrew served to
crystallize the position of your office and the human resources issues associated with the transfer
of Family Benefits. It is very clear in MCSS communications that you expect our municipality to
hire current provincial staff into any positions created at the County level as a result of the
provincial down loading of Family Benefits.
the human resources protocol
The employer has reviewed the draft terms of reference and
document and have the following observations:
I. While it is likely that a number of your current employees may be successful in any open
competition held by the County of Renfrew for the new positions, the county will not enter into a
exclusive arrangement to hire only current FBA staff. Our practice has been to secure the "best
person" for the job, through open competition. This was recently demonstrated by the recruiting
plan implemented when the County of Renfrew assumed responsibility for the Ontario Works
program.
possible for FBA staff, we are prepared
currently work as FBA delivery agents within
to obtain as many job offers as
employees that
2. Given that your goal is
to interview any qualified provincial
the County of Renfrew.
3. It is not our policy to credit any prior years of service for newly hired employees. We do
howevergive appropriate consideration to a number of candidate factors when deteffiÚning
appropriate levels of vacation entitlement.
the current provincial base of employees would be subject to existing
o A review of your current wage structure indicates that some of your
take a, bstantial cut in pay to work at the County of Renfrew. Ifthere are
'^
1'"
n
'ì
4 from
wage scales and benefiL
employees may
Any staff hired
-
2
them.
FBA is transferred to the County we recognize the need to establish a
allows for min.imal interruption of the down loaded service and we would be
this planning process immediately.
we would be willing to discuss
provincial financial incentives available to new employers
5. In the event that
transition plan that
prepared to in.itiate
.
6. The County of Renrrew would appreciate the opportun.ity to review any agreements already in
place with current mun.icipalities regarding the transfer ofFBA.
7. The County ofRenrrew has concerns about being an unwilling player in any action that
taken by the un.ion based on Appendix 9 of the OPSEU agreement. AllY agreement between
parties would require that the province offer an indemnity to the County of Renrrew on any
proceeding, of any nature, brought forward by the province or the un.ion. Tills would include but
not be limited to payment of any County ofRenrrew costs associated with the Human Resources
transfer where challenged by OPSEU.
may be
the
Julie, your management team's commitment and position on placing your FBA staff with
new employers is commendable, however this in.itiative must take into consideration the practices
or policies of other employers. Our position is in no way a statement regarding the quality of
employees that currently work for the province, rather our desire to run our business consistent
with fair and equatable corporate policies, procedures and practices.
J
r~J
.
7
,:..
ro~'Beak1eY
~ ctor of Human Resources
Co nty of Renfrew
1998
COUNCIL CORRESPONDENCE - MARCH 10TH
Consent AC/enda
1 Mr. Chris Hodgson, Chair of Management Board, Province of Ontario, with an
update on the status of the Special Circumstances Fund (SCF) change of deadline date
to April 17th, 1998. (ATTACHED)
Items for Information
2. Mr. Andrew Wright, Siskind, Cromarty, Ivey & Dowler, with copy of letter to Robert A.
McCaig regarding Access Road Payment by Green Lane Landfill to the County of Elgin.
(ATTACHED)
3. Mr. C. Hinatsu, Director of Social Services, City of St. Thomas and R.E. Bell, Director of
Social Services, Elgin County, with copy of letter to Mr. L. Nusink, Ministry of Community and
Social Services, requesting one-time funding for a Municipal Consolidation submission.
(ATTACHED)
4. D. Blair Tully, President and CEO, Ontario Clean Water Agency, advising that
Sharon Gray, Vice President, Central Area, and Fausto Saponara, Vice President of
Business Development, will be responsible for operations while Mr. Tully is on a Medical
Leave
5. J.F. Janse, Director, Ministry of Environment South Western Region, responding to the
Council's support of the Township of Colborne's resolution on contamination of groundwater.
(ATTACHED)
Habkirk's
Ministry of Health, regarding Councillor
Health Council. (ATTACHED)
6 The Honourable Elizabeth Witmer,
appointment to the Thames Valley District
7. Government of Canada, "News Release Communique", Canada's Aboriginal Action Plan
Focused on Communities, Founded on Reconciliation and Renewal. (ATTACHED)
;,"
U
7
Please Call 416-863-2101
In Case of Transmission Difficulties
County of Elgin
Please Deliver To
~9 W~JI~/t<1 Slmt WO'I
Jll>~",J610
rOfOlllrt,c../flf'iø
WAWJ
Special Circumstances Fund
X98-0436
Log No.
1998
March 4,
am writing
Dear Head of Council:
Further to the letter you received on February 10111 from Minister Leach and myself, I
to update you on the status of the Special Circumstances Fund (SCF).
We understand that many municipalities have expressed concern about the March 6 deadline for
completing the application tó the fund. Having heard this. I am pleased to inform you that the
deadline Cor the Special Circumstances Fund has been extended to April 17, 1998. I would
also like to suggest that ¡fyou have already filled out an application fonn for the SCF, that you
take this opportunity to resubmit, if necessary.
The
The government recognizes that municipalities, especially small communities in rural and
Northern Ontario, may need some assistance to implement the realignment of looal services.
SCF is designed to provide one-time only assistance to those municipalities which can
demonstrate special needs related to their new responsibilities and a plan to deal with these costs
in subsequent years.
If you have any questions regarding application requirements, and/or program elements I would
ask that you please contact Liz Harding, Ministry of North em Development and Mines; phone
number (416) 327-0632, fax number (416) 327-0634, or, Dave Antle, Ministry of Agriculture,
Food and Rural Affairs; phone number (519) 826-3464, fax number (519) 826-3567.
Please note that the deadline for the Municipal Restructuring Fund (MRF), continues to be
March 6, The MRF is intended to help municipalities cover certain up,ftont costs associated
with restructuring. These costs are not related to local services realignment. If you have any
questions about the MRF, please contact Don Taylor at the Ministry of Municipal Affairs and
Housing at (416) 585-7268.
I would like to thank you for your ongoing cooperation and input regarding the SCF and the
exchange of services. At the end of the day, we wiU have a better system in place for the benefit
of all taxpayers.
ma~~ 'ð-'1 /tíf~
r'l',';:;:;'T-;;--
··,-t J ..
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=
Chris Hodgson
Chair of Management Board
('I
"
7
® Ontario
11 2
#
519 633 7661
1
& D.'"
c.
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8:23AM
The Law Pirm of
Siskind, Crom/Jrty, Ivey &- Dowler
3- 4-98
SENT BY
(S19) 6n·?1'
384
15191672-3162
TeLEPHONE:
EXT .:
FAX:
680 WATERLOO STREET
P.O. BOX 2520
LONDON. ON N6A 3Ve
77288/ACW
FILE NO.
DELIVERED BY FAX AND MAILED
1998
March 41h
Mr. Robert A. McCaíg, President,
Green Lane Landtill,
a division of St. Thomas SalÚtary
Collection Service Limited
P. O. Box 790,
Lambeth Station,
LONDON, Ontario
N6P lR7
Dear Bob
is payable at the beginning of 1998
Access Road Paymcnts
You asked me to calculate the access road payment which
under condition 34 of the Green Lane Certificate.
Re:
In order to calculate the Access Road Payment which is to be paid to Elgin County as the
responsible road authority at the begil1IÙng of 1998. it is necessary to adjust the base amount of
$22,500.00 by the int1ation factor for 1996. That inflation factor, as specified in the certificate,
is the "all items" C.P.!. fOT December two years preceding, that is December of 1996, using
as the base.
1991
September of
is as follows:
1998
in January
== $24,293.61
calculation of the access road payment payable
$22,500 x
the
As a result
Copy To
~ -,
&1IUWI a~!!!! i
Þj Þ'f¡ 9& ~.
GRANT R. C. BARKER. U.C.
ANDREW C. WRIOHT
RAYM(JIIID F. LEACH"
DENise M. KORPAN
ANCfflé I, O. MICHAEL
BAA'aARA F. FISCHER
JAC:QUWNe A. ARMSTRONG
September 1991)
126.7 (C.P.!
Canllda
tne Law Socletv Qf Uppe
JO~N S. M. MITCHELL
WAVNI: A. PETRIE
~AUSTO ElONt¡:eRRo
J. WAVNI: Mc.LEISH
KATHRVN L. M~KERLIE
MlcHAl!1. J. PEEN-ESS
CHAR1."S M. WRIGHT
LitigatiOn bv
·Certitied ðS & Specialist In Clv
C. SCOTT RITCHIE. O.C.
ROBt:R'r A.. ßECCAREA
OTTAVIO COLOSIMO
PAUL C. Sm¡CK.LAND
N. COURTNEY GAANCE"
CRAIG M. ClAAKE
MONTaOMERV G. SHILLlNGTOIl1
80
LARRY D. N. SMITH. a.c.
J. mCHARO LOCK-waae
NICHOLAS w. FURSMAN
R. K. WAVNE GOl.DS1' !;IN
JAMES J. MA VS
CHAR1.~S w. WALTERS
FRED G. ROSE
JAMES fl. CASKEY. O.C.
flOeERT A. e1.ACKßUI'iN
PAUL E. KNILL
GERALD A; RICllAnDSON
ARLENE D. L. GAVLOSKI
MARK P. M;iCDDNALO
EELCO H. JAGER
DONALD A. C:ROMARTV, O.C. [Roclred}
PAUL M. SISKIND. O.C.
GERALD H. K~eIMAN
f1eNATO M, GASPAROTTO
JAMES D. VIH rUE
DAVID s. THOMPSON
MICHAEl. EI:i!:ENCA
STUART K. KlAn
MAURA A, 1· tL$DON
# 2/ 2
519 633 7661
1
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8:24AM
4-98
President
3-
SENT BY
MI'. Robert A. MeCaig
772881 ACW
Mareh 4'h, 199'
Page 2
8
As you ean see from the foot of this letter, copies are going to the Regional Director, to the Elgin
County Administrator and to the County Engineer.
truly
Yours very
SISKIND, CROMARTY, IVEY & DOWLER
W~
Andrew' . wr1t
,
Per
ACW/eim
"'036
Mr. Jim Janse P.Eng.,
Regional Director,
Southwestern Region,
Ministry of Environmcnt and Energy,
985 Adelaide Street, South,
LONDON, Ontario
N6E lV3
cc:
Clerk,
Mr. Mark G, McDonald,
Administrator/Clerk,
The Corporation of the
County of Elgin,
450 SUnset Drive,
ST. THOMAS, Ontario
N5R 5Vl
cc:
8
Ml'. Clayton Waters, P. Eng.,
Engineer and Road SUperintendent,
The Corporation of the
County of Elgin,
450 Sunset Drive,
ST. THOMAS, Ontario
N5R 5Vl
ee:
Social Services Department
P.O. Box 520 - City Hall
St. Thomas, Ontario
N5P 3V7
(519) 631-9350
(519) 633-9019
Telephone:
Fax:
C. HINATSU
Director of Social Services
K.DEMARE
Income Maintenance Supervisor
Thomas
Corporation of the City of St
rt: ((J)/Pr
1998
Transition Project Manager
Ministry of Community and Social Services
Box 5217, Suite 203
21 7 York Street
L. Nusink
March 4,
Mr.
Ontario
London
N6A 5Rl
Municipal Consolidation Planning
One]ime Funds
RE
I
!/
00% funding for municipal consolidation planning
wish to submit the following for approval
Ministry's offer to provide 1
Thomas and the County of Elgin
Dear Leo
In response to the
costs, the City of St
Space Needs Consultant - The consolidation of the City of St. Thomas and County
of Elgin Social Services departments will require new office space as neither
office is able to accommodate the combined workforce. The space needs
information and design which will be used
*
consultant will provide the necessary
to secure a suitable facility.
Labour Consultant - The consolidation of the two offices raises a number of
labour issues which will need to be addressed to finalize the consolidation plan. It
is of prime importance that we have specialists in this area to provide direction on
issues such as union/non union, pay equity, seniority etc. in addressing the human
*
resources component of the plan.
,
The time required to plan and assemble a
by the established deadlines would be an
(\)
te)
8
Consolidation Plan Consultm:tl,
plan
comprehensive consolidation
*
onerous task considering our current workload. The consolidation of the Ontario
Works, Child Care and Social Housing responsibilities will require numerous
hours of meetings and plànning. The partners in this consolidation do not have
the available resources to allocate to this task and submit plans by the deadlines
Technolo Consultant - The partners in this consolidation have different
computer systems. In order to assess our current systems and fnture needs we wil
require expertise in the computer field. The consultant's report will be used to
address technology needs in the consolidation plan
*
$10,000.00
$15,000.00
$10,000.00
$ 5.000.00
Space Needs Consultant
Labour Consultant
Consolidation Plan Consultant
Tedmology Consultant
*
$40,000.00
Total
This request is consistent with the policies as outlined in your memo dated FeÐruary 13, 1998
As the deadline for the disbursement of the funds is March 31, 1998 we would request that we
as soon as possible so we may proceed with our planning process
require approval
R. E. Bell
Director of Social Services
Elgin County
Respectfully submitted,
C. Hinatsu
Director of Social Services
City of St. Thomas
1/
,
83
Roy Main, City Administrator
Mark McDonald, County Administrator
c.c
C.c
2.0 Bay Street, Suite 700
Toronto, Ontario
M5 J 2N8
Ontario Clean Water Agency
Agence Ontarienne Des Eal.lx
r\
=.-=
-.-.-
tel (416) 314~560o
fax (416) 314~8300
www.ocwa.com
--,
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."'..J.I ~\ ~)u:.1J V· ~ ~.
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U 1995
COUNTY OF ELGIN
ClERK'S OFFICE
!
FEE
1998
16,
February
Administrator/Clerk
Mark G. McDonald,
The County of Elgin
450 Sunset Dr.
St Thomas, ON N5R 5V1
Dear Mark G. McDonald
The Ontario Clean Water Agency is committed to keeping you informed of any significant
developments that arise from time to time.
leave of absence from the Agency, effective
For health reasons, I am required to take a medical
February 16, 1998
In my absence, Sharon Gray, Vice President, Central Area with responsibility for operations,
and Fausto Saponara, Vice President of our Business Development Group, will, in addition to
their current responsibilities, also handle the duties of President and CEO of OCW A. Sharon
and Fausto will be supported by the rest of the Agency's senior management team and indeed
all of OCW A's staff to ensure that the quality of service to all of our clients is maintained.
you for choosing OCW A, the Canadian clean water experts
Thank
Yours truly,
-~ r-~"'"''''
"~~y>::) /e+~~) /.)
,~~r' {/'.'-
'/'./ ~,"",~--
.?/' ¿._-
D.B1air Tully
President and CEO
Acid Free.
fibre Including 20% post-consume
50% recycled
(t)
o
.
I
Ontar
®
985, rue Adelaide sud
London (Ontario)
N6E 1V3
519/661-2200
985 Adelaide Street
South
London, Ontario
N6E 1V3
519/661-2200
Ministère de
l'Environnement
Région du
Sud-Ouest
Ministry of
Environment
Southwestern
Region
-
~Œ@ŒaVŒfID
March 6, 1997
1998
COUNTY OF ELGIN
LURK'S OFfiCE
:~;
MAR 1.
Heffren
Mrs. Sandra J.
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
Dear Mrs. Heffren:
I am writing in response to your January 28, 1998 letter regarding the Township of Colborne's
resolution #674/97 about the contamination of groundwater caused by E-Coli bacteria. I have been
asked to respond on behalf of the Honourable Norman W. Sterling, Minister of the Environment.
The Ministry of the Environment shares your concern about the negative impacts that animal wastes
have on the environment. Bacterial contamination of ground and surface waters by manure and
human sewage has been investigated extensively through studies such as our Rural Beaches Program
Following those studies, with the assistance of local Conservation Authorities, we put in place a
program (the Clean Up Rural Beaches or CURB program) to address problems with human and
livestock bacterial sources. Although we feel these programs have had some success correcting
existing problems, significant improvements are still needed.
Ministry staff are actively pursuing improvements through a variety of means. We respond to
environmentally significant pollution incident reports relating to manure spills and run-off. Where
warranted we have, and will continue to use, our enforcement tools to ensure compliance with the
legislation.
In general, we feel that the environment can best be protected through the prevention of pollution.
We are working with representatives of the agricultural sector to encourage and foster programs which
will lead to a strong commitment to environmental stewardship within the farming sector. We are
encouraged by this partnership approach, and find that supporting self-initiated projects has helped to
reduce environmental impacts. Joint programs such as the Environmental Farm Plan Program, Best
Management Practices Publications and the Certificate of Compliance Program continue to foster
reduction in the discharge of manure and contaminated runoff into our creeks, rivers and onto our
beaches
12
84
2
Currently, we are working with the Ontario Pork Producers Association and the Ontario Farm
Environmental Coalition in the establishment of a Nutrient Management Plan. Once complete, this
plan, which will be supported by the agricultural community, will promote environmental awareness
and best management practices - not just in manure management, but in a wide range of areas that
include soil management and separation distances. One of the objectives of the plan is to draft a
model nutrient management bylaw that may be of assistance to you in the management of these
problems.
Many of the issues surrounding human and animal waste management are related to land-use planning
_ a program in which each municipality has a lead role. The ministry recognizes that watershed
planning is an effective means to manage both the growth and the protection of the environment. An
Official Plan that is supported by comprehensive watershed planning can identify sensitive areas that
need stricter standards of environmental control. Ministry staff can assist with the development of
watershed plans.
with the ministry and for
Thank you for sharing your concerns
I trust this information is helpful.
taking the time to write.
Yours truly,
"-......
1. Fyanse
Director
southwestern Region
/
The Honourable Michael Harris
Premier
cc:
85
Mr. Peter North
MPP-Elgin
~
~
Ontario
Ministère
de
la Santé
Ministry
of
Health
Bureau du ministre
10e étage, édifice Hepburn
80 rue Grosvenor
Toronto ON M7A2C4
Tél (416) 327-4300
Téléc (416) 326-1571
Mr. Bob Habkirk
212 Sydenham Street East
Aylmer, Ontario
N5H 1 L9
Office of the Minister
10th Floor, Hepburn Block
80 Grosvenor Street
Toronto ON M7 A 2C4
Tel (416) 327-4300
Fax (416) 326-1571
March 02
1998
Habkirk
I am delighted to inform you that you have been appointed to the Thames
Valley District Health Council (DHC) and to send you the enclosed
Order-in-Coun{;il. I welcome you to this role on the Council and hope you
will find your work there exciting and rewarding.
Mr
Dear
I strongly believe that effectively planned and implemented public policies
will result in healthier Ontarians. Planning effectively means encouraging
as much diverse and concerned participation as possible from Ontarians like
yourself. This will give us a better understanding of the environmental,
economic, social and educational determinants of health and make for an
efficient and excellent health system for everyone
As you probably know, DHCs will play the greatest role in planning for hea
care systems. With their broad base of voluntary members and their emph
on strong collaborative partnerships, these councils build on the greatest
strengths of the current system and plan how best to meet the many, different
local and regional needs of Ontario's residents. Their role is becoming
central to this government's efforts.
Ith
as is
I thank you for your eagerness to serve, and I look forward to the experience
and perspective you can contribute to your district health council.
wishes
my best
Please accept
,c':\
t}\
8
MPP
Witmer
Chair
Enclosure
{96/07)CC
Elizabeth
Minister
671-01
Order in Counci
Décret
Sur la recommandation du soussigné. Ie
lieutenant,gouverneur, sur I'avis et avec Ie con-
sentement du Conseil des ministres, décrète ce
qui suit:
Health Council was continued by Order
March 22, 1995;
On the recommend¡¡tionof the undersigned, the
Lieutenant Governor, by and with the advice and
concurrence of the Executive Council, orders that:
WHEREAS the Thames Valley District
in Council numbered 0.C.699/95 dated
expire
AND WHEREAS the tenn of one of the members of the said Council will
and it is desirable to appoint a new member thereto;
NOW THEREFORE pursuant to Section 8.1 of the Mirùstry of Health Act, R.S.O.
1990, Chapter M.26, as amended by S.O. 1994, C.26, the following person be
appointed a member of the Thames Valley District Health Council for
the period commencing as of the date of this Order in Council and not exceeding
one year, subject to the pleasure of the Lieutenant Governor:
Government
curre:?:.~v~,~ ~
Chair of Cabinet
~~
Municipal
Bob Habkirk,
Aylmer
overnor
ieutenant
1998
87
FEB 2 Ii
Date
and Ordered
342/98
Approve'
/
O.C.lDécret
;t~
,
1-9801
C!WNTJ, (JUL!ìJJL
CANADA'S ABORIGINAL ACTION Ptt~~~lJSE.u ON COMMUNITIES,
FOUNDED ON RECONCILIATION AND RENE
1998
FEB 1 ""
and
and
OTT A W A (January 7, 1998) -The Honourable Jane Stewart, Minister ofIndian Affairs
Northern Development, and the Honourable Ralph Goodale, Federal Interlocutor for Métis
Non-Status Indians (Minister of Natural Resources Canada), today unveiled Gathering
Strength-Canada's Aboriginal Action Plan.
"At the heart of this Action Plan is a commitment to address the needs of communities by
building a real partnership with Aboriginal people, including the development of mechanisms to
recognize sustainable and accountable Aboriginal governments and institutions. An essential
aspect will be to work closely together with Aboriginal people to define that partnership and
shape a common vision of the relationship between us," said Minister Stewart.
In describing Canada's Aboriginal Action Plan, the Ministers said they were indebted to the
work done by the Royal Commission on Aboriginal Peoples (RCAP). "The Action Plan
responds to the Royal Commission and sets directions for a new course based on greater
cooperation with Aboriginal groups and provinces," said Minister Stewart.
Underlining the government's commitment to renewing the relationship, Ministers presented a
Statement of Reconciliation. It formally acknowledges the detrimental effects of the historical
treatment of Aboriginal people in Canada and, in particular, to the victims of sexual and physical
abuse in the Residential School system, says the government is deeply sorry.
Canada's Aboriginal Action Plan has four objectives:
renewing the partnerships
strengthening Aboriginal governance
developing a new fiscal relationship
supporting strong communities, people and economies.
·
·
·
·
we
"If Aboriginal and non-Aboriginal Canadians are to successfully renew the partnerships,
must first deal with the legacies of the past," said Minister Stewart.
To underscore this commitment, Minister Stewart announced that the Government of Canada is
committing $350 million to support the development of community-based healing as a means of
dealing with the legacy of physical and sexual abuse in the Residential School system.
./2
Canadã
88
Gouvernement
du Canada
Government
of Canada
.+.
2
Minister Goodale noted that strengthening partnerships between governments and Aboriginal
groups is key to addressing the needs of Métis and off-reserve Aboriginal people, including those
in urban areas. "Cooperative action will result in more effective program and service delivery
that is sensitive to the needs of Aboriginal people, " he said.
Approaches to strengthening Aboriginal governance, the second element of Canada's
Aboriginal Action Plan, will vary depending on the needs, history and circumstances of different
Aboriginal groups and communities. However, Minister Stewart emphasized that having
recognized the inherent right to self-government, Canada is committed to working with
Aboriginal people to help create Aboriginal governments and institutions with the capacity, size
and resources to effectively govern their members and territories and to help develop forms of
self-government that are appropriate to the circumstances ofMétis and off-reserve Aboriginal
people. In addition, the government is committed to developing practical arrangements to affirm
the treaty relationship and to take steps to improve the claims process.
The third element of Canada's Aboriginal Action Plan is developing a new fiscal relationship.
"Canada is committed to a more stable fiscal relationship with Aboriginal governments or
organizations, based on transfer models that are transparent and predictable, that support own-
source revenues and that strengthen the accountability of Aboriginal governments and
institutions to their members," said Minister Stewart.
The final element of Canada's Aboriginal Action Plan centres on supporting strong
communities, people and economies. "We believe the types of measures described in our
approach will have the practical effect of improving socio-economic conditions for all Aboriginal
people, on and off reserves, in the areas of youth, employment and health," said Minister
Goodale.
On behalf of the Honourable Allan Rock, Minister of Health, Minister Stewart added, "Today's
announcement supports the direction we have been taking to increase First Nations control over
health programs and resources. We firmly believe that solutions to health problems are best
found in the Aboriginal communities themselves. Initiatives such as Aboriginal Head Start on
reserves and the Aboriginal Health Institute are concrete examples of the government's
commitment to work with Aboriginal people to improve their health."
Human Resources Development Canada, represented at today's ceremony by Secretary of State
Ethel Blondin-Andrew, will be developing a five-year Aboriginal Human Resources
Development Strategy, supported by a private-sector driven Council, to improve Aboriginal
people's access to jobs.
./3
89
3
"In order to build partnerships that will shape a skilled Aboriginal workforce, a multi-sectoral
Aboriginal Human Resource Development Council is being cr,eated," said Secretary of State
Blondin-Andrew. "Our aim is to strengthen links between Aboriginal people, business, labour
and educators to increase Aboriginal participation in the mainstream economy."
"We are committed to working with Aboriginal people to bring about meaningful changes to
their social and economic circumstances," said Minister Stewart. "We want to achieve
measurable results by supporting self-reliance at the individual and community level. We will
work with Aboriginal people to support healthy, sustainable communities by improving health
and public safety, investing in people and strengthening economic development."
"This Action Plan responds to the call of the Royal Commission on Aboriginal Peoples for
significant changes in our rdationship with Aboriginal people. Our success will depend on how
well we work together with the provinces and territories, the private sector, and Canadians in all
walks oflife, to make the changes that are needed," she added.
"Gathering Strength can best be described as a framework for new partnerships with First
Nations, Inuit, Métis and Non-Status Indians," explained Minister Stewart. "This document is a
first step toward more effective working relationships between the Government of Canada and
Aboriginal people. We want to work with them to develop agendas that respond to their unique
needs and circumstances."
Ministers underlined that although the process of change must begin now, it is only the
.beginning of a dialogue with our partners. Minister Goodale summarized by saying, "This is a
reasonable, concrete approach that will allow us to maximize resources through improved
coordination and cooperation with provinces and Aboriginal groups. It is not a closed book. It is
a first major step, and I look forward to working with Aboriginal groups and the provinces to
meet the challenges we jointly face in this important endeavour. "
- 30
are available through the Internet at:
This news release and accompanying material
http://www.inac.gc.ca.
John Embruy
Press Secretary
Office of the Federal
996-2007
For more information:
Lynne Boyer
Media Relations
DIAND
Interlocutor
3)
9ö
(61
(819) 997-8404
11:29AM3117198
98HOMESXLS
Summary '98
~J)
ELGIN COUNTY HOMES
PROPOSED BUDGET 1998
Elgin Manor Terrace Lodge Bobier Villa
1997 1998 % 1997 1998 % 1997 1998 %
Description Budget Budget Increase Increase Budget Budget Increase Increase Budget Budget Increase Increase
Exoenditures
Salaries 2.377.338,87 2,377,764,39 425,52 0,02% 1,817,905,67 1,946,632.28 128,726,,61 7.08% 1,268,316.62 1,591,369,15 323,052,,53 25.47%
Benefits 621,268.48 697,846,98 76,578,,50 12,33% 494,344.43 593,58719 99,242..76 20.08% 319,330.89 430,089,,93 110,759,,04 34,68%
Operations 499,069,81 568,204.68 69.134,,87 13,,85% 564,47721 609,835,13 45,357,,92 8.04% 333,654.99 380.535,46 46,880.47 14,05%
Staff Development 10,762.31 7,262,31 (3,50000) -32,,52% 7,000,,00 7.000,,00 0,00 0,00% 2,350,00 3,200,,00 850,00 36,17%
Trave! 6,500.00 6,500,00 0,,00 0,,00% 2,300,,00 2,300,,00 0,,00 0.00% 1,300,00 2.300,,00 1,000,,00 76.92%
Community Support 9,500.00 0.00 (9,500.00) -100.00% 20,000.00 0.00 (20,000.00) -100.00% 0.00 0.00 0.00%
Total Expenditures 3,524,439.47 3,657,578.36 133,138.89 3.78% 2,906,027.31 3,159,354.60 253,327.29 8.72% 1,924,952.50 2,407,494.54 482,542.04 25.07%
Revenues
Provincia! Subsidy 1,588,795,,22 1,660,099,00 71,303.78 4.49% 1,480,007..71 1,573,465.50 93,457.79 6.31% 917,706,,48 1,134,205.45 216,498.97 23,59%
Other Revenue 1,196,579.86 1,126,986.00 (69,593.86) -5.82% 1,347,452.49 1,407,058.00 59,605.51 4.42% 710,932.36 748,504.40 37,572.04 5.28%
Total Revenue 2,785,375.08 2,787,085.00 1,709.92 0.06% 2,827,460.20 2,980,523.50 153,063.30 5.41% 1,628,638.84 1,882,709.85 254,071.01 15.60%
Coun!1. Contribution }39,O64.39 870,493.36 _131,428.97 17.78% 78,567.11 _~831.10 100,263.99 127.62% 296,313.66 524,784.69 228,471.03 77.10%
Preliminary
Elgin County Homes -- Elgin Manor 1998
PRELIMINARY for DRAFT PURPOSES
ELGIN MANOR
1998 PROPOSED BUDGET
Supplementary Information on Proposed Budget
REVENUE PROJECTIONS
ELGIN MANOR BUDGET 1998
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 33570 32411 31025
MINISTRY OF HEALTH SUBSIDY 1,588,795.22 1,619,472.55 1,660,099.00
MOH SUBSIDY PRIOR YEARS 0.00 (37,864.37) 0.00
RESIDENT REVENUES 1,168,381.06 1 ,183,778.26 1,120,560.00
COMFORT ALLOWANCE 0.00 (9,918.00) 0.00
ADJUSTMENTS 0.00 (35,227.00) 0.00
One time funding (WCB) 28,198.80 27,349.56 6,426.00
Pay Equity 0.00 6,300.00 0.00
TOTAL REVENUES 2,785,375.08 2,753,891.00 2,787,085.00
EXPENDITURES 3,514,939.47 3,428,209.73 3,657,578.36
COMMUNITY SUPPORT SERVICES 9,500.00 28,447.37 0.00
NET INCOME (COUNTY EXPENDITURE) (739,064.39) (702,766.10) (870,493.36)
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11:29AM3/17/98
98HOMES,XLS
Elgin County Homes -- Elgin Manor 1998
PRELIMINARY for DRAFT PURPOSES
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 33570 32411 31025
PROGRAM & SUPPORT SERVICES
D 001 SALARIES 86,321.00 69,049.00 89,971.20
D 002 BENEFITS 24,169.88 20,443.80 27,711.13
D 003 PURCHASED SERVICES 1,200.00 1,200.00 6,200.00
D 004 SUPPLIES 3,500.00 2,405.27 3,500.00
D006 EQUIPMENT REPLACEMENTS 0.00 32.18 0.00
D 008 EQUIPMENT - MAINTENANCE 100.00 241.52 100.00
D 009 PROGRAM RAW FOOD COSTS 5,000.00 509.53 5,000.00
D 010 EDUCATION & TRAINING 100.00 0.00 100.00
D 012 OTHER: MISCELLANEOUS 100.00 176.67 100.00
D 016 EXPENDITURE RECOVERIES (17,000.00) (13,587.54) (15,000.00)
D 017 TOTAL PROGRAM & SUPPORT 103,490.88 80,470.43 117,682.33
PER DIEM 3.08 2.48 3.79
Ministry per diem 3.71 3.71 4.75
RAW FOOD
E 001 RAW FOOD 176,500.00 168,131.97 170,000.00
E 002 EXPENDITURE RECOVERIES (1,600.00) (981.76) (1,000.00)
E 003 TOTAL RAW FOOD 174,900.00 167,150.21 169,000.00
PER DIEM 5.21 5.16 5.45
Ministry per diem 4.26 4.26 4.38
NURSING & PERSONAL CARE
Direct Care
C 001 SALARIES 1,427,491.71 1,311,607.50 1,379,987.96
C002 BENEFITS 360,884.02 361,603.07 392,688.41
C005 Sub Total Direct Care 1,788,375.73 1,673,210.57 1,772,676.37
Administration
C 006 SALARIES 64,560.65 67,079.84 77,069.60
C 007 BENEFITS 14,203.34 14,834.45 17,494.80
C 008 PURCHASED SERVICES 0.00 34.97 0.00
C 009 MEDICAL & NURSING SUPPLIES 22,000.00 22,024.62 22,000.00
C 011 EQUIPMENT REPLACEMENTS 7,000.00 11,771.44 11,000.00
C 013 EQUIPMENT - MAINTENANCE 1,000.00 1,415.65 1,000.00
C 014 EDUCATION & TRAINING 750.00 0.00 750.00
C 016 OTHER: MISCELLANEOUS 1,000.00 948.17 1,000.00
C 017 OTHER: TRAVEL & TRANSP. 2,500.00 2,302.87 2,500.00
C 018 OTHER: SHARPS DISPOSAL 560.00 232.48 450.00
C 021 EXPENDITURE RECOVERIES 0.00 (20.00) 0.00
Sub Total Administration 113,573.99 120,624.49 133,264.40
TOTAL NURSING & PERSONAL 1,901,949.72 1,793,835.06 1,905,940.77
PER DIEM 56.66 55.35 61.43
Ministry per diem 40.85 40.85 44.29
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10:39 AM3/17/98
98HOMES.xLS
Elgin County Homes -- Elgin Manor 1998
PRELIMINARY for DRAFT PURPOSES
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 33570 32411 31025
HOUSEKEEPING SERVICES
F 001 SALARIES 169,909.87 170,764.68 173,333.63
F 002 BENEFITS 45,875.66 52,412.23 56,506.76
F 003 PURCHASED SERVICES 998.14 587.18 750.00
F 004 SUPPLIES 17,172.07 13,097.17 15,000.00
F006 EQUIPMENT - REPLACEMENTS 6,750.00 7,629.11 3,000.00
F 008 EQUIPMENT - MAINTENANCE 750.00 115.63 750.00
F 009 EDUCATION & TRAINING 50.00 0.00 50.00
F 011 OTHER: MISCELLANEOUS 200.00 55.49 200.00
TOTAL HOUSEKEEPING 241,705.74 244,661.49 249,590.39
PER DIEM 7.20 7.55 8.04
BUILDING & PROPERTY
OPERATIONS & MAINTENANCE
F 017 SALARIES 88,211.69 101,720.15 111,015.23
F 018 BENEFITS 24,699.27 29,679.14 34,120.69
F 019 PURCHASED SERVICES 7,100.00 8,059.91 7,100.00
F 020 SUPPLIES 17,395.23 25,086.02 18,000.00
F 022 EQUIPMENT - REPLACEMENTS 8,531.72 4,165.84 58,000.00
F 023 EQUIPMENT - LEASING 500.00 379.62 0.00
F 024 EQUIPMENT - MAINTENANCE 22,650.21 25,663.58 22,650.00
F 026 EDUCATION & TRAINING 50.00 31.64 50.00
F 027 ATTEND. COST, MTGS,CONV. 1,662.31 2,225.11 1,662.31
F 028 OTHER: MISCELLANEOUS 100.00 391.86 100.00
F 032 EXPENDITURE RECOVERIES 0.00 (695.58) 0.00
F033 TOTAL BUILDING & PROPERTY
OPERATION & MAINTENANCE 170,900.43 196,707.29 252,698.23
PER DIEM 5.09 6.07 8.14
DIETARY SERVICES
F 034 SALARIES 343,188.75 346,064.83 353,496.22
F 035 BENEFITS 96,092.85 105,390.20 113,472.29
F 036 PURCHASED SERVICES 14,000.00 11,176.57 12,000.00
F 037 SUPPLIES 13,500.00 15,672.22 12,000.00
F 039 EQUIPMENT, REPLACEMENTS 3,000.00 4,531.65 8,000.00
F 041 EQUIPMENT, MAINTENANCE 3,000.00 4,153.48 3,000.00
F 042 EDUCATION & TRAINING 100.00 0.00 100.00
F044 OTHER: MISCELLANEOUS 200.00 74.75 200.00
F048 EXPENDITURE RECOVERIES (1,000.00) 0.00 (1,200.00)
F 049 TOTAL DIETARY SERVICES 472,081.60 487,063.70 501,068.51
PER DIEM 14.06 15.03 16.15
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98HOMESXLS
Elgin County Homes -- Elgin Manor 1 998
PRELIMINARY for DRAFT PURPOSES
4
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 33570 32411 31025
LAUNDRY AND LINEN SERVICE
F 050 SALARIES 90,524.18 100,021.14 83,797.63
F 051 BENEFITS 25,346.77 29,053.01 25,306.88
F 053 INCONTINENCE SUPPLIES 7,500.00 9,362.78 35,000.00
F 054 LAUNDRY SUPPLIES 15,000.00 14,651.24 12,000.00
F 056 EQUIPMENT, REPLACEMENTS 1,057.76 223.88 1,000.00
F 058 EQUIPMENT, MAINTENANCE 4,472.84 2,327.21 4,472.84
F 059 EDUCATION & TRAINING 50.00 0.00 50.00
F 061 OTHER: MISCELLANEOUS 300.00 991.25 300.00
F 065 EXPENDITURE RECOVERIES (5,000.00) (5,031.00) (9,000.00)
F 066 TOTAL LAUNDRY SERVICE 139,251.55 151,599.51 152,927.35
PER DIEM 4.15 4.68 4.93
GENERAL & ADMINISTRATION
F 067 SALARIES 107,131.02 113,682.06 109,092.92
F 068 BENEFITS 29,996.69 30,493.30 30,546.02
F 069 PURCHASED SERVICES 2,500.00 2,460.44 2,500.00
F 075 SUPPLIES 2,500.00 2,419.19 2,500.00
F076 EQUIPMENT & FURN. - NEW 0.00 0.00 0.00
F077 EQUIPMENT & FURN. ' REPLACE. 8,000.00 199.80 8,000.00
F 078 EQUIPMENT & FURN. ' LEASE. 0.00 0.00 0.00
F 079 EQUIPMENT & FURN. ' MAl NT. 500.00 286.32 500.00
F 080 MEDICAL DIRECTOR 6,800.00 6,141.10 6,200.00
F 081 LICENSE FEES AND DUES 300.00 (33.50) 300.00
F 084 ASSOCIATION MEMBERSHIPS 5,400.00 3,945.41 4,500.00
F 085 EDUCATION & TRAINING 1,000.00 2,586.02 1,500.00
F 086 ATTEND. COST, MTGS, CONV. 7,000.00 2,739.62 3,000.00
F 087 HONORARIUMS & DONATIONS 500.00 0.00 500.00
F 088 OTHER: MISCELLANEOUS 500.00 11 ,233.22 1,000.00
F 089 OTHER: MILEAGE 4,000.00 3,234.90 4,000.00
F 090 OTHER: RESIDENT CLOTHING 1,000.00 676.76 1,000.00
F 092 EXPENDITURE RECOVERIES 0.00 (10,193.02) 0.00
F 093 SUB TOTAL GENERAL & ADMIN 177,127.71 169,871.62 175,138.94
PER DIEM 5.28 5.24 5.65
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10:39 AM3/17/98
98HOMESXLS
Elgin County Homes -- Elgin Manor 1998
PRELIMINARY for DRAFT PURPOSES
DESCRIPTION 1997 1997 1998
BUD.GET ACTUAL BUDGET
Resident Days 33570 32411 31025
FACILITY COSTS
F 094 UTILITIES 123,031.84 122,798.34 123,031.84
F 096 COMMUNICATIONS 10,500.00 14,052.08 10,500.00
F 109 SUB TOTAL FACILITY COSTS 133,531.84 136,850.42 133,531.84
PER DIEM 3.98 4.22 4.30
TOTAL OTHER ACCOMMODATION 1,334,598.87 1,386,754.03 1,464,955.26
PER DIEM 39.76 42.79 47.22
Ministry Per Diem 34.61 34.61 36.16
SUMMARY
NURSING & PERSONAL CARE 1,901,949.72 1,793,835.06 1,905,940.77
PROGRAM & SUPPORT 103,490.88 80,470.43 117,682.33
RAW FOOD COSTS 174,900.00 167,150.21 169,000.00
OTHER ACCOMMODATION 1,334,598.87 1,386,754.03 1,464,955.26
TOTAL 3,514,939.47 3,428,209.73 3,657,578.36
PER DIEM 104.70 105.77 117.89
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10:39 AM3/17/98
98HOMES.xLS
Elgin County Homes, Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
1
TERRACE LODGE
1998 PROPOSED BUDGET
Supplementary Information on Proposed Budget
REVENUE PROJECTIONS
1997 1997 1998
TERRACE LODGE 1998 BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
MINISTRY OF HEALTH SUBSIDY 1,480,007.71 1,535,909.84 1,573,465.50
MOH SUBSIDY PRIOR YEARS 0.00 (69,764.33) 0.00
RESIDENT REVENUES 1,320,214.49 1,384,178.45 1,400,308.00
COMFORT ALLOWANCE 0.00 (4,436.00) 0.00
ADJUSTMENTS 0.00 (23,616.00) 0.00
Add Pay Equity Adjustment 0.00 2,200.00 0.00
One time WCB allocation 27,238.00 27,375.00 6,750.00
TOTAL REVENUES 2,827,460.20 2,851,846.96 2,980,523.50
EXPENDITURES 2,886,027.31 2,918,784.51 3,159,354.60
COMMUNITY SUPPORT SERVICES 20,000.00 24,093.65 0.00
NET INCOME (COUNTY EXPENDITURE) (78,567.11) (91,031.20) (178,831.10)
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11:09AM3/17/98
98HOMES,XLS
Elgin County Homes, Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
2
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
PROGRAM & SUPPORT
SERVICES
D001 SALARIES 75,517.08 72,745.91 81,123.04
D 002 BENEFITS 22,798.82 19,644.28 26,959.04
D 003 PURCHASED SERVICES 500.00 0.00 8,360.00
D004 SUPPLIES 3,500.00 4,335.20 5,700.00
D 006 EQUIPMENT REPLACEMENTS 0.00 0.00 6,000.00
D 008 EQUIPMENT - MAINTENANCE . 100.00 196.51 4,200.00
D 009 PROGRAM RAW FOOD COSTS 5,000.00 2,140.45 5,000.00
D 010 EDUCATION & TRAINING 100.00 0.00 100.00
D 011 ATTEND. COSTS, MTGS,CONV. 0.00 0.00 500.00
D 012 OTHER: MISCELLANEOUS 100.00 293.50 100.00
D 013 OTHER: SUBSCRIPTIONS for RESIDENTS 0.00 0.00 800.00
D 016 EXPENDITURE RECOVERIES (20,000.00) (16,296.68) (16,000.00)
D 017 TOTAL pROGRAM & SUPPORT 87,615.90 83,059.17 122,842.08
PER DIEM 2.40 2.34 3.37
Ministry per diem 3.71 3.71 4.75
RAW FOOD
E 001 RAW FOOD 176,500.00 170,511.74 176,500.00
E 002 EXPENDITURE RECOVERIES (4,000.00) (2,943.36) (3,000.00)
E 003 TOTAL RAW FOOD . 172,500.00 167,568.38 173,500.00
PER DIEM 4.73 4.73 4.75
Ministry per diem 4.26 4.26 4.38
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11:09AM3/17/98
98HOMESXLS
Elgin County Homes, Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
3
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
NURSING & PERSONAL CARE
Direct Care
C 001 SALARIES 970,606.00 1,003,590.67 1,033,479.88
C002 BENEFITS 262,063.62 278,005.56 316,245.00
C005 Sub Total Direct Care 1,232,669.62 1,281,596.23 1,349,724.88
Administration
C 006 SALARIES 61,609.20 56.934.77 63,050.64
C 007 BENEFITS 13.554.02 12,672.47 17,780.28
C 009 MEDICAL & NURSING SUPPLIES 12,000.00 10,108.24 12,000.00
C 011 EQUIPMENT REPLACEMENTS 7,000.00 (3,316.41 ) 12,750.00
C 013 EQUIPMENT, MAINTENANCE 750.00 952.84 750.00
C 014 EDUCATION & TRAINING 750.00 15.00 750.00
C 015 ATTEND. COSTS,MTGS, CONV. 1,000.00 0.00 1,000.00
C 016 OTHER: MISCELLANEOUS 500.00 641.99 500.00
C 017 OTHER: TRAVEL & TRANSP. 500.00 735.46 500.00
C 018 OTHER: SHARPS DISPOSAL 250.00 185.72 200.00
Sub Total Administration 97,913.22 78,930.08 109,280.92
TOTAL NURSING & PERSONAL 1,330,582.84 1,360,526.31 1,459,005.80
PER DIEM 36.45 38.38 39.97
Ministry Per Diem 32.92 32.92 34.73
HOUSEKEEPING SERVICES
F 001 SALARIES 155,159.54 188,194.08 166,681.37
F 002 BENEFITS 41,893.08 54,995.98 51,837.91
F 003 PURCHASED SERVICES 656.11 576.91 556.11
F 004 SUPPLIES 13,353.04 13,912.25 13,353.04
F 006 EQUIPMENT - REPLACEMENTS 7,500.00 2,582.18 7,500.00
F 008 EQUIPMENT, MAINTENANCE 100.00 2.78 100.00
F 009 EDUCATION & TRAINING 50.00 0.00 50.00
F 011 OTHER: MISCELLANEOUS 100.00 0.00 100.00
TOTAL HOUSEKEEPING 218,811.77 260,264.18 240,178.43
PER DIEM 5.99 7.34 6.58
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11:09AM3/17/98
98HOMES,XLS
Elgin County Homes - Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
4
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
BUILDING & PROPERTY
OPERATIONS & MAINTENANCE
F 017 SALARIES 70,296.00 63,664.22 78,468.03
F 018 BENEFITS 18,979.92 19,000.29 24,560.49
F 019 PURCHASED SERVICES 13,039.17 12,766.94 13,039.17
F 020 SUPPLIES 15,122.16 14,919.97 35,500.00
F 021 EQUIPMENT, NEW 0.00 0.00 0.00
F 022 EQUIPMENT - REPLACEMENTS 7,628.39 9,041.21 7,628.39
F 023 EQUIPMENT, lEASING 4,140.00 3,994.32 700.00
F 024 EQUIPMENT - MAINTENANCE 5,256.76 1,243.41 12,656.63
F 026 EDUCATION & TRAINING 50.00 0.00 50.00
F 027 ATTEND. COST, MTGS,CONV. 400.00 545.61 400.00
F 028 OTHER: MISCEllANEOUS 100.00 750.62 100.00
F 032 EXPENDITURE RECOVERIES 0.00 0.00 (4,000.00)
F 033 TOTAL BUILDING & PROPERTY
OPERATION & MAINTENANCE 135,012.40 125,926.59 169,102.71
PER DIEM 3.70 3.55 4.63
DIETARY SERVICES
F 034 SALARIES 321,734.00 332,830.23 338,675.00
F 035 BENEFITS 90,085.52 99,527.75 106,682.63
F 036 PURCHASED SERVICES 18,500.00 15,713.44 16,000.00
F 037 SUPPLIES 8,000.00 9,084.10 8,000.00
F 039 EQUIPMENT, REPLACEMENTS 5,000.00 6,094.39 7,200.00
F 041 EQUIPMENT, MAINTENANCE 1,800.00 3,997.83 2,000.00
F 042 EDUCATION & TRAINING 100.00 0.00 100.00
F 044 OTHER: MISCEllANEOUS 100.00 0.00 100.00
F049 TOTAL DIETARY SERVICES 445,319.52 467,247.74 478,757.63
PER DIEM 12.20 13.18 13.12
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11:09AM3/17/98
98HOMES.xLS
Elgin County Homes - Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
5
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
LAUNDRY AND LINEN SERVICE
F050 SALARIES 66,602.66 33,930.97 79,167.00
F 051 BENEFITS 17,982.72 8,268.92 19,633.42
F 052 PURCHASED SERVICES 104,508.84 125,350.07 74,000.00
F 053 INCONTINENCE SUPPLIES 0.00 5,112.40 24,000.00
F 054 LAUNDRY SUPPLIES 2,512.10 3,091.76 2,512.10
F 055 EQUIPMENT, NEW 0.00 0.00 0.00
F 056 EQUIPMENT - REPLACEMENTS 900.00 1,407.33 900.00
F 059 EDUCATION & TRAINING 50.00 0.00 50.00
F 060 ATTEND. COST, MTGS,CONV. 0.00 0.00 0.00
F 061 OTHER: MISCELLANEOUS 580.95 0.00 500.00
F065 EXPENDITURE RECOVERIES (5,000.00) (5,544.00) (5,000.00)
F 066 TOTAL LAUNDRY SERVICE 188,137.27 171,617.45 195,762.52
PER DIEM 5.15 4.84 5.36
GENERAL & ADMINISTRATION
F 067 SALARIES 96,381.19 79,070.75 105,987.32
F 068 BENEFITS 26,986.73 21,2n11 29,888.42
F 069 PURCHASED SERVICES 1,500.00 892.52 1,500.00
F075 SUPPLIES 2,500.00 1,685.09 2,500.00
F 077 EQUIPMENT & FURN. - REPLACE. 5,000.00 1,526.25 5,000.00
F 079 EQUIPMENT & FURN. ' MAl NT. 500.00 243.05 500.00
F080 MEDICAL DIRECTOR 6,792.00 6,792.00 6,792.00
-
F 081 LICENSE FEES AND DUES 250.00 0.00 250.00
F 084 ASSOCIATION MEMBERSHIPS 3,500.00 3,050.77 3,650.00
F 085 EDUCATION & TRAINING 1,500.00 1,543.19 1,500.00
F 086 ATTEND. COST, MTGS, CONV. 3,000.00 2,407.11 2,500.00
F087 HONORARIUMS & DONATIONS 500.00 0.00 500.00
F088 OTHER: MISCELLANEOUS 500.00 (7,670.78) 500.00
F 089 OTHER: MILEAGE 1,800.00 1,500.13 1,800.00
F090 OTHER: RESIDENT CLOTHING 100.00 24.30 100.00
F092 EXPENDITURE RECOVERIES 0.00 (21,768.24) 0.00
F093 SUB TOTAL GENERAL & ADMIN 150,809.92 90,569.25 162,967.74
PER DIEM 4.13 2.55 4.46
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11:09AM3/17/98
98HOMES.xLS
Elgin County Homes, Terrace Lodge 1998
PRELIMINARY for DRAFT PURPOSES
6
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 36500 35452 36500
FACILITY COSTS
F 094 UTILITIES 141,237.69 172,902.18 141 ,237.69
F 096 COMMUNICATIONS 16,000.00 19,103.26 16,000.00
F 109 SUB TOTAL FACILITY COSTS 157,237.69 192,005.44 157,237.69
PER DIEM 4.31 5.42 4.31
TOTAL OTHER ACCOMMODATION 1,295,328.57 1,307,630.65 1,404,006.72
PER DIEM 35.49 36.88 38.47
Ministry Per Diem 34.61 36.16
SUMMARY
NURSING & PERSONAL CARE 1,330,582.84 1,360,526.31 1,459,005.80
PROGRAM & SUPPORT 87,615.90 83,059.17 122,842.08
RAW FOOD COSTS 172,500.00 167,568.38 173,500.00
OTHER ACCOMMODATION 1,295,328.57 1,307,630.65 1,404,006.72
TOTAL 2,886,027.31 2,918,784.51 3,159,354.60
PER DIEM 79.07 82.33 86.56
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11:09AM3/17/98
98HOMESXLS
Elgin County Homes -- Bobier Villa 1998
PRELIMINARY for DRAFT PURPOSES
BOBIER VILLA
1998 PROPOSED BUDGET
Supplementary Information on Proposed Budget
REVENUE PROJECTIONS
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 18652 17237 20805
MINISTRY OF HEALTH SUBSIDY 917,706.48 910,836.20 1,134,205.45
MOH SUBSIDY PRIOR YEARS 0.00 (56,073.54) 0.00
RESIDENT REVENUES 694,518.60 613,435.05 743,990.00
COMFORT ALLOWANCE 0.00 (1,568.00) 0.00
ADJUSTMENTS 0.00 (6,449.55) 0.00
Pay Equity 0.00 17,216.00 0.00
One time WCB allocation 16,413.76 15,168.56 4,514.40
TOTAL REVENUES 1,628,638.84 1,492,564.72 1,882,709.85
EXPENDITURES 1,924,952.50 1,930,877.08 2,407,444.54
COMMUNITY SUPPORT SERVICES 0 14,356.49 0.00
NET INCOME (COUNTY EXPENDITURE) (296,313.66) (452,668.86) (524,734.69)
(1
c/
4
11:27 AM3/17/98
98HOMES.XLS
Elgin County Homes -- Bobier Villa 1998
PRELIMINARY for DRAFT PURPOSES
2
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 18652 17237 20805
PROGRAM & SUPPORT SERVICES
D 001 SALARIES 31,704.36 11,056.61 43,706.53
D002 BENEFITS 8,877.22 4,051.07 14,073.50
D003 PURCHASED SERVICES 500.00 0.00 11,000.00
D004 SUPPLIES 3,000.00 2,070.88 4,000.00
D006 EQUIPMENT REPLACEMENTS 100.00 2,534.64 100.00
D 008 EQUIPMENT, MAINTENANCE 100.00 266.14 1,250.00
D 009 PROGRAM RAW FOOD COSTS 3,000.00 139.30 3,000.00
D 010 EDUCATION & TRAINING 50.00 0.00 50.00
D 012 OTHER: MISCELLANEOUS 100.00 39.23 100.00
D 016 EXPENDITURE RECOVERIES 0.00 1,068.00 (5,000.00)
D 017 TOTAL PROGRAM & SUPPORT 47,431.58 21,225.87 72,280.03
PER DIEM 2.54 1.23 3.47
Ministry per diem 3.71 3.71 4.75
RAW FOOD
E 001 RAW FOOD 91,000.00 92,860.51 114,427.50
E002 EXPENDITURE RECOVERIES (2,000.00) (2,792.88) (2,000.00)
E 003 TOTAL RAW FOOD 89,000.00 90,067.63 112,427.50
PER DIEM 4.77 5.23 5.40
Ministry per diem 4.26 4.26 4.38
NURSING & PERSONAL CARE
Direct Care
C 001 SALARIES 832,166.39 806,971.17 992,017.40
C 002 BENEFITS 199,719.93 194,450.57 266,180.07
C 005 Sub Total Direct Care 1,031,886.32 1,001,421.74 1,258,197.47
Administration
C 006 SALARIES 51,950.08 49,476.76 56,532.84
C 007 BENEFITS 12,468.00 11,340.35 15,037.74
C 009 MEDICAL & NURSING SUPPLIES 7,500.00 9,671.94 11,500.00
C 011 EQUIPMENT REPLACEMENTS 3,000.00 5,681.38 3,000.00
C 013 EQUIPMENT, MAINTENANCE 1,000.00 (163.60) 1,000.00
C014 EDUCATION & TRAINING 100.00 0.00 100.00
C 016 OTHER: MISCELLANEOUS 300.00 316.70 300.00
C 017 OTHER: TRAVEL & TRANSP. 300.00 842.96 300.00
C 018 OTHER: SHARPS DISPOSAL 400.00 303.46 250.00
C 021 EXPENDITURE RECOVERIES 0.00 30.90 0.00
Sub Total Administration 77,018.08 77,500.85 88,020.58
TOTAL NURSING & PERSONAL 1,108,904.40 1,078,922.59 1,346,218.05
PER DIEM 59.45 62.59 64.71
Ministry per diem 42.42 42.42 43.70
50
11:25 AM3/17/98
98HOMESXLS
Elgin County Homes -- Bobier Villa 1998
PRELIMINARY for DRAFT PURPOSES
3
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 18652 17237 20805
HOUSEKEEPING SERVICES
F 001 SALARIES 90,833.27 121,617.21 136,542.70
F 002 BENEFITS 25,433.32 29,546.82 36,183.82
F 003 PURCHASED SERVICES 1,583.16 1,243.24 1,400.00
F004 SUPPLIES 9,735.00 13,104.88 11,735.00
F 006 EQUIPMENT, REPLACEMENTS 6,000.00 9,631.12 3,000.00
F 008 EQUIPMENT, MAINTENANCE 250.00 0.00 250.00
F 009 EDUCATION & TRAINING 50.00 0.00 50.00
F 011 OTHER: MISCELLANEOUS 50.00 1,856.12 50.00
F 015 EXPENDITURE RECOVERIES 0.00 (23.84) 0.00
TOTAL HOUSEKEEPING 133,934.75 176,975.55 189,211.52
PER DIEM 7.18 10.27 9.09
BUILDING & PROPERTY
OPERATIONS & MAINTENANCE
F 017 SALARIES 43,308.48 40,086.01 45,453.42
F 018 BENEFITS 11,693.29 9,732.51 11,408.81
F 019 PURCHASED SERVICES 13,027.96 12,608.90 13,027.96
F 020 SUPPLIES 2,000.00 7,372.99 4,000.00
F 022 EQUIPMENT, REPLACEMENTS 4,000.00 224.17 2,000.00
F 024 EQUIPMENT, MAINTENANCE 500.00 1,127.68 500.00
F 026 EDUCATION & TRAINING 50.00 0:00 50.00
F 027 ATTEND. COST- MTGS,CONV. 1,500.00 2,332.47 1,500.00
F 028 OTHER: MISCELLANEOUS 100.00 244.56 100.00
F 029 OTHER: Cool Fog Humidification 22,500.00 22,500.00 0.00
F033 TOTAL BUILDING & PROPERTY
OPERATION & MAINTENANCE 98,679.73 96,229.29 78,040.19
PER DIEM 5.29 5.58 3.75
DIETARY SERVICES
F 034 SALARIES 162,581.96 180,062.86 185,512.00
F035 BENEFITS 45,522.95 47,198.85 51,943.36
F 036 PURCHASED SERVICES 6,000.00 6,067.72 6,000.00
F037 SUPPLIES 3,160.05 5,521.08 8,000.00
F 039 EQUIPMENT, REPLACEMENTS 500.00 1,599.26 500.00
F 041 EQUIPMENT - MAINTENANCE 500.00 24.42 500.00
F 042 EDUCATION & TRAINING 100.00 0.00 100.00
F 044 OTHER: MISCELLANEOUS 200.00 89.36 200.00
F 048 EXPENDITURE RECOVERIES (1,000.00) 0.00 (1,000.00)
F 049 TOTAL DIETARY SERVICES 217,564.96 240,563.55 251,755.36
PER DIEM 11.66 13.96 12.10
5
11:25AM3/17/98
98HOMES,XLS
Elgin County Homes -- Bobier Villa 1998
PRELIMINARY for DRAFT PURPOSES
4
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 18652 17237 20805
LAUNDRY AND LINEN SERVICE
F 050 SALARIES 0.00 5,500.00 63,973.06
F 051 BENEFITS 0.00 1,375.00 17,272.73
F052 PURCHASED SERVICES 75,339.42 88,006.57 52,750.00
F053 INCONTINENCE SUPPLIES 0.00 945.00 25,000.00
F054 LAUNDRY SUPPLIES 300.00 587.49 400.00
F056 EQUIPMENT, REPLACEMENTS 4,000.00 2,415.00 800.00
F058 EQUIPMENT, MAINTENANCE 0.00 26.01 100.00
F 061 OTHER: MISCELLANEOUS 300.00 68.05 100.00
F062 OTHERVALET SERVICE 4,054.40 2,566.70 0.00
F 065 EXPENDITURE RECOVERIES (2,500.00) (2,301.55) (5,000.00)
F 066 TOTAL LAUNDRY SERVICE 81,493.82 99,188.27 155,395.79
PER DIEM 4.37 5.75 7.47
GENERAL & ADMINISTRATION
F 067 SALARIES 55,772.08 56,465.51 67,631.20
F 068 BENEFITS 15,616.18 14,147.53 17,989.90
F 069 PURCHASED SERVICES 1,000.00 1,950.14 1,000.00
F 075 SUPPLIES 2,000.00 1,563.08 2,000.00
F 077 EQUIPMENT & FURN. - REPLACE. 5,000.00 2,812.47 6,000.00
F 079 EQUIPMENT & FURN. - MAl NT. 300.00 0.00 300.00
F 080 MEDICAL DIRECTOR 3,005.00 2,792.85 3,875.00
F 081 LICENSE FEES AND DUES 250.00 1,732.05 250.00
F 084 ASSOCIATION MEMBERSHIPS 1,700.00 0.00 2,670.00
F 085 EDUCATION & TRAINING 300.00 100.75 300.00
F 086 ATTEND. COST - MTGS, CONV. 200.00 0.00 1,000.00
F 087 HONORARIUMS & DONATIONS 100.00 0.00 100.00
F 088 OTHER: MISCELLANEOUS 1,000.00 2,608.21 1,000.00
F 089 OTHER: MILEAGE 1,000.00 3,672.85 2,000.00
F 090 OTHER: RESIDENT CLOTHING 100.00 (291.01) 100.00
F 092 EXPENDITURE RECOVERIES 0.00 (5,154.87) 0.00
F 093 SUB TOTAL GENERAL & ADMIN 87,343.26 82,399.56 106,216.10
PER DIEM 4.68 4.78 5.11
6'ij
ìJ
5
11:25AM3/17/98
98HOMES,XLS
Elgin County Homes -- Bobier Villa 1998
PRELIMINARY for DRAFT PURPOSES
5
DESCRIPTION 1997 1997 1998
BUDGET ACTUAL BUDGET
Resident Days 18652 17237 20805
FACILITY COSTS
F094 UTILITIES 52,000.00 38,495.92 87,300.00
F 096 COMMUNICATIONS 8,600.00 6,808.85 8,600.00
F 109 SUB TOTAL FACILITY COSTS 60,600.00 45,304.77 95,900.00
PER DIEM 3.25 2.63 4.61
TOTAL OTHER ACCOMMODATION 679,616.51 740,660.99 876,518.96
PER DIEM 36.44 42.97 42.13
Ministry Per Diem 34.17 34.17 36.16
SUMMARY
NURSING & PERSONAL CARE 1,108,904.40 1,078,922.59 1,346,218.05
PROGRAM & SUPPORT 47,431.58 21,225.87 72,280.03
RAW FOOD COSTS 89,000.00 90,067.63 112,427.50
OTHER ACCOMMODA nON 679,616.51 740,660.99 876,518.96
TOTAL 1,924,952.50 1,930,877.08 2,407,444.54
PER DIEM 103.20 112.02 115.71
,,.'
,¡
5
11:25AM3/17/98
98HOMES.XLS
Preliminary
ELGIN COUNTY HOMES
Community Support Budget 1998
Description 1997 Terrace Central Bobier 1998
Budget 1998 Budget 1998 Budget 1998 Budget Budget Total
Care Giver Support
Alzheimer Society funding 30,000.00 10,000.00 10,000.00 10,000.00 30,000.00
Day Program
Co,Ordinator Salary 18,080.00 18,080.00 9,040.00 45,200.00
Co,Ordinator Benefits 2,125.20 2,125.20 1,069.60 5,320.00
Activation Salaries 18,000.00 15,000.00 8,000.00 41,000.00
Activation Benefits 5,040.00 4,200.00 2,240.00 11,480.00
Nursing Attendant Saiaries 16,000.00 12,000.00 10,000.00 38,000.00
Nursing Attendant Benefits 4,800.00 3,600.00 3,000.00 11,400.00
Clerical Salary 400.00 400.00 400.00 1,200.00
Clerical Benefits 100.00 100.00 100.00 300.00
Transportation 4,000.00 3,500.00 3,000.00 10,500.00
Program supplies 3,000:00 3,000.00 3.000.00 9,000.00
Specific Program Expenses 8,000.00 8,000.00 8,000.00 24,000.00
Administrative Expense, suppiies 750.00 750.00 750.00 2,250.00
Administrative Expense, membership 500.00 500.00 500.00 1,500.00
Administrative Expense - telephone 600.00 600.00 500.00 1,700.00
Administrative Expense, advertising 2,000.00 2,000.00 2,000.00 6,000.00
Administrative Expense, stationery 800.00 800.00 700.00 2,300.00
Rent, Heat, water, etc. 2,000.00 2,000.00 1,000.00 5,000.00
Day Program expenses 216,150.00
Meals on Wheels Program
Dietary Salaries 9,800.00 4,000.00 4,000.00 17.800.00
Dietary Benefits 2,450.00 1,000.00 1,000.00 4,450.00
Raw Food Costs-Client meals 12,000.00 9,000.00 7,000.00 28,000.00
Raw Food Costs, Meals on Wheels 21,400.00 11,000.00 9,000.00 41,400.00
Administrative Expense, supplies 400.00 300.00 300.00 1,000.00
Equipment replacements 1,000.00 1,000.00 1.000.00 3,000.00
Meals on Wheels expenses 95,650.00
Total Expenditures for Community Support programs 341,800.00
Revenue
Ciient Contributions 101,800.00
Ministry of Health 240,000.00 240,000.00
County of Elgin Contributions 116,098.76 0.00
0:18 AM2/27/98
BUDSUM98.xLS
1
i~:
"
5
COUNTY OF ELGIN
SOCIAL SERVICES
1998 PROPOSED BUDGET
1998 1% INCREASEI
PROPOSED DECREASE TO
BUDGET 1997 BUDGET
1997
ACTUAL
1997
BUDGET
16.21%
345,000
90,000
50,000
4,000
26,000
3,961,900
(3,447,020)
1,029,880
2,043,000
147,800
352,065
82,131
7,939
2,376
22,389
3,228,663
(2,869,664)
825,900
360,000
90,000
10,000
3,500
24,000
4,041,000
(3,642,300)
886,200
SALARIES
BENEFITS
OPERATIONS
STAFF DEVELOPMENT
TRAVEL
CLIENT BENEFITS
SUBSIDIES
SUBTOTAL
FAMILY BENEFITS DOWNLOAD
CHILD CARE DOWNLOAD
263.43%
3,220,680
825,900
5'"'
¡ ~)
886,200
TOTAL
County of Elgin
Social Services Department
Budget 1998
Supplementary Information on Proposed Budget
Amount
$3,600,000.00
55,000.00
20,000.00
55,000.00
Rate
Subsid
80%
80%
80%
80%
EXPENDITURES
Benefits
General Welfare Assistance
Special Assistance
Homemakers
Day Care
;1,230.000.00
435,000.00
26,000.00
4,000.00
5,000,00
6,000.00
4,000.00
35,000.00
515.000.00
50%
50%
50%
50%
50%
50%
50%
TOTAL
Administration
Salaries, Fringe Benefits
Mileage
Staff Development
Office Operations
Telephone
Postage
Rent
TOTAL
4.24MOO.OO
GRAND TOTAL
Amount
2.880,000.00
44,000.00
16,000.00
44,000.00
20,000.00
Subsidy Rate
80%
80%
80%
80%
see footnote
REVENUE
Benefits
General Welfare Assistance
Special Assistance
Homemakers
Day Care
Refunds
1
3.004.000.00
TOT A_L
time of
refunds yields $20,000.00
£)6
"
percentage at the
we retain only our
Thus, $100,000.00 in anticipated
''''''''t
refunded
is
money
When
us-
ually 20%
1
issue
ADMINISTRATION
Subsidy Rate
Amount
Salaries, Fringe Benefits 50% 217,500.00
Mileage 50% 13,000.00
Staff Development 50% 2,000.00
Office Operations 50% 2,500.00
Telephone 50% 3,000.00
Postage 50% 2,000.00
Rent 50% 17,500.00
TOTAL 257.500.00
GRAND TOTAL REVENUE 3,004,000.00+ 257.500.00 = 3.261.500.00
GRAND TOTAL EXPENDITURES 4,245,000.00
LESS GRAND TOTAL REVENUE 3,261,500.00
NET COST TO THE COUNTY $983,500.00
-
Ontario Works 80% Gross $231,900.00 46,380.00
Net 46,380.00
F.BA Download 2,043,000.00
Child Care Download 147,800.00
Grand Tota 3,220,680.00
5'7
SOCIAL SERVICES DEPARTMENT
1998 SUMMARY
Supplementary Information on Proposed Budget
EXPENDITURE CATEGORY OLD SUBSIDY 1997 BUDGET 1997 ACTUAL 1998 BUDGET NEW SUBSIDY
General Welfare 80% - 100% $3,600,000.00 $3,098,782.02 $3,600,000.00 80%
Supplementary Aid 80% 26,000.00 22,554.83
Special Assistance 50% 25,000.00 28,140.26 55,000.00 80%
Hostel Care 80% 20,000.00 12,400.12
Homemakers 80% 20,000.00 15,263.13 20,000.00 80%
Day Care 80% -100% 40,000.00 51,364.18 55,000.00 80%
Salaries, Fringe Benefits 50% 450,000.00 432,096.03 435,000.00 50%
Mileage 50% 24,000.00 26,660.48 26,000.00 50%
Staff Development 50% - 80% 3,500.00 3,223.75 4,000.00 50%
Office Operations -- 4,000.00 2,372.31 5,000.00 50%
"'-'1 Telephone -- 6,000.00 5,022.45 6,000.00 50%
C;·D Postage -- -- -- 4,000.00 50%
Rent -- -- -- 35,000.00 50%
TOTAL $4,218,500.00 $3,697,879.56 $4,245,000.00
COUNTY OF ELGIN
PERSONNEL DEPARTMENT
1998 PROPOSED BUDGET
% INCREASEI
(DECREASE) TO
1997 BUDGET
1998
PROPOSED
BUDGET
1997
ACTUAL
1997
BUDGET
252,224
61,239
7,260
5,000
2,500
221,721
49,499
4,987
3,364
2,317
,
(191)
220,875
55,219
8,760
3,500
2,000
SALARIES
BENEFITS
OPERATIONS
STAFF DEVELOPMENT
TRAVEL
GRANTS
OTHER REVENUES
13.04%
328,223
5C'
tii
281,697
290,354
TOTAL
PERSONNEL DEPARTMENT
1998 PROPOSED BUDGET
Supplementary Information on Proposed Budget
1998
1997 1997 PROPOSED %
BUDGET ACTUAL BUDGET VARIANCE VARIANCE
Salaries $220,875.00 $221,721.06 226,463.00 5,588.00
Benefits 55,219.00 49,498.99 55,000.00 -219.00
Operations 8,760.00 4,987.00 7,260.00 -1,500.00
Staff Development 3,500.00 3,363.74 5,000.00 1,500.00
Travel 2,000.00 2,317.30 2,500.00 500.00
Revenue (165.76)
TOTAL $290,354.00 $281,722.33 $296,223.00 $5,869.00 2.02%
Salaries and Benefits 32,000.00 32,000.00
(Contract Position)
GRAND TOTAL $290,354.00 $281,722.33 $328,223.00 $37,869.00 13.04%
Staff Development: Increase of $1500.00 shifted from Operations to Staff Development.
Travel: Increase of $500.00, additional required due to new reponsibilities & the increase in the mileage rate.
Salaries and Benefits: Due to the increased responsibilities taken on by the Department, it may be necessary
for an additional contract staff member. This will be evaiuated as we proceed and
if deemed necessary would require a combined increase in our salaries and benefits
line of $32,000.00
February 16, 1998 VACHONLl\BUDGET\1998\Cover1.xls
60