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May 26, 1998 Agenda ORDERS OF THE DA Y FOR TUESDA y, MA Y 26TH, 1998 at 9:00 A.M. PAGE # MORNING SESSION 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting held on April 28th, 1998 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 5th Motion to Move Into "Committee Of The Whole Council" 1 6th Reports of Council and Staff Reports of Councillors Reports of Staff 2 8th Council Correspondence - see attached i) Items for Consideration ii) Items for Information (Consent Agenda) 3 9th In-Camera Items - see separate agenda 10th Motion to Rise and Report 11th Motion to Adopt Recommendations from the Committee Of The Whole 12th OTHER BUSINESS 1) Statementsllnquiries by Members 2) Notice of Motion 3) Matters of Urgency 13th Consideration of By-Laws 14th ADJOURNMENT THERE WILL BE NO LUNCH PROVIDED DUE TO THE SHORT DURATION OF MEETING REPORTS OF COUNCIL AND STAFF 1998 MEETING MAY 26TH Structures In Lower Tier Engineering Services STAFF REPORTS C.D, Watters, Manager, Municipalities 1 C.D, Watters, Manager, Engineering Services - Connecting Links - Colborne Street (Port Stanley), Robinson Street (Port Burwell), Imperial Road (Aylmer), Belmont Road (Belmont), Graham Road (West Lorne) 2 C.D, Watters, Manager, Engineering Services -1998 Custodial-Cleaning Proposa for the Elgin County Administration Building 3 C,D. Watters, Manager, Engineering Services - Meeting with Middlesex and Oxford Counties on Road and Bridge Designation Studies (VERBAL UPDATE) 4. Resume Writing Policy and Guidelines Library Services C, Bishop, Manager, 5. Occupancy Report Long Term Care Seniors Seniors - News Releases Homes for Homes for Director, F.J. Boyes, Director, Changes Boyes F.J 6 7 Funeral Payments Social Services Director, R.E. Bel 8. Projector Treasurer· L.B. Veger, 9. Departments M.G. McDonald, Administrator/Clerk, Relocation of 10. Meetings Steering Thomas 9-1-1 Schedule of Counci Elgln/St. K. Dunn, Emergency Measures Co-Ordinator - Committees M.G. McDonald, Administrator/Clerk, Summer 11 12 Promotion and Steering K. Dunn, Emergency Measures Co-Ordinator - Committees 13. H, Geurts, Tree CommissionerlWeed Inspector - Operations Report and Recommendation on Minor Exception to the County Tree By-Law 14. - 1 .. A ',," REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 1998 CUSTODIAL-CLEANING PROPOSAL FOR THE ELGIN COUNTY ADMINISTRATION BUILDING 13 MAY SUBJECT: DATE Introduction The County of Elgin assumed cleaning of the administration building after the previous cleaning service provider requested a substantial price increase, The County cleaning staff has been cleaning the building since early summer 1997 until the present time Discussionl Conclusion The County of Elgin followed the purchasing policy and received proposals for the cleaning of the County Administration Building, The proposal was to cover a period of three years with the option of either party terminating the contract with 90 days written notice help below wi When to out source is difficult to answer but the list 1) Reduce and control operating costs. 2) Improve County focus. 3) Free internal resources for other purposes. 4) Resources are not available internally, 5) Share risks, 6) Make capital funds available 7) Flexibility Firstly the County proposal our operating costs. Secondly our focus is to provide a service to the tenants and the core operations of the County. Thirdly our proposal is competitive with the private sector and we are already freeing up resources. Fourthly is self explanatory. Fifthly the risks are lower with the County because we are self insuring. Sixthly there is little capital funds required and lastly this allows ourselves with our full time and part time staff great flexibility to either increase or decrease cleaning hours to meet our obligations to contro is competitive with competitors and we have proven · · · · · · Since the County forces are cost comparative and would provide greater flexibility for the scheduling of the cleaning requirements for the Administration Building (52,500 square feet) with its 14 tenants; I would recommend as follows, 10 Page 2 REPORT TO COUNTY COUNCIL DATE MAY 13, 1998 1998 CUSTODIAL-CLEANING PROPOSAL FOR THE ELGIN COUNTY ADMINISTRATION BUILDING SUBJECT: Recommendation "That, after analyzing the RFP's for cleaning services for the County Administration Building and after comparing these proposals to current cleaning costs using County forces, we continue to use existing staff resources; and That the Manager, Engineering Services be authorized and directed to post for (1) Full-Time and (2) Part-Time cleaners, the cost of which are covered in the 1998 budget." APPROVED FOR SUBMISSION MARK CDONALD COUNTY ADMINISTRATOR/CLERK .. I 1 RESPECTFULL Y SUBMITTED dMJ~ ~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES CORPORATION OF THE COUNTY OF ELGIN 1998 REQUEST FOR PROPOSAL CUSTODIALI CLEANING REQUIREMENTS AT THE ELGIN COUNTY ADMINISTRATION BUILDING ---_OJ ._, PROVISIONAL COMPANY QUOTED PRICE ITEMS TOTAL $!FT. County of Elgin 39,223.00 2,000.00 $41,223.00 $0,79 'Oxford Building Maintenance Engineering 29,950,12 17,900,00 $47,850.12 $0,91 B, A. First Choice 36,808.00 17,900.00 $54,708.00 $1.04 Too Talis Clean All 41,730.00 17,900.00 $59,630,00 $1.14 Metropolitan Maintenance 42,372,00 17,900,00 $60,272.00 $1.15 Century Building Services 44,500.46 17,900,00 $62,400.46 $1,19 Steve's Janitorial Service 45,000.00 17,900.00 $62,900.00 $1,20 White Knight Janitorial 62,316.80 17,900.00 $80,216,80 $1.53 Bren-Sco Janitorial Service 69,443,00 17,900,00 $87,343.00 $1.66 London Floor Service Limited 74,238.25 17,900.00 $92,138,25 $1.76 Laforet Interiors 156,500.00 17,900,00 $174,400,00 $3.32 1998 13, May supervision! Provisional Items consists of additional cleaning (not covered in proposal)! supplying paper products! Maintenance Person replacement. Note: Did not meet specifications. 12 'Oxford Building Maintenance Engineering REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES 16 MARCH DATE Introduction The need for mobility requires that Ontario's highway system be kept in good repair. Structures are a vital part of this system, If the efficiency of the system is impaired and the public is inconvenienced if a structure fails or its load-carrying capacity is reduced for any reason avoid such failings an effective structure management system is required, To nvolves the systematic Inspection of An essential component of structure management system the structures on the highway network. Routine regular inspection of structures has been a long-established practice of the County, However, in the past, the inspectors relied on their own background and experience in reporting structural conditions, This practice, though once considered adequate, often lead to disparity and differing standards across the Province, standards for detailed routine inspection and It provides a uniform inspection approach The Ontario Structure Inspection Manual set condition rating of structures and their components for all structures on the highway system in Ontario. Discussion To achieve the goal and objectives of structural inspections the County carries out the following routine and non-routine inspections on a regular and continuing basis. (now Routine General Inspections Daily - Visual general inspection ·of structures while travelling performed by lower-tier municipalities), Annually - Detailed inspection of overhead sign supports. Biennially - Visual general inspection of bridges with spans greater than 3 meters, the patrol vehicle n 1 2 Non-Routine Inspections - Accident or vehicle collision with a structure Spring run-off. Other special circumstances. Visual general inspection of a structure of which a problem has been identified ~ 2 2 REPORT TO COUNTY COUNCIL DATE: MARCH 16, 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES Procedures for routine detailed inspections by the Manager, Engineering Services and Technologist is given in the Ontario Structural Inspection Manual and consists of: tunnels with spans over bridges, culverts and ßoutine Detailed Inspections · Biennially - Detailed inspection of 3 metres. Detailed inspection of retaining walls 1 The frequency of inspections given above apply to all structures in good repair. The maximum inspection interval and the level of inspection may however vary for certain structures. Some structures may have to be inspected more frequently as directed by the Manager, Engineering Services. Such action can be justified based upon the type of structure, construction details, existing problems or restrictions, and material and performance condition history. Structures or components requiring more frequent inspection include: * Structures with low material or performance condition ratings * Structures with load or clearance restrictions * Structures with fatigue prone details. * Structures with fracture critical components, * Pins in suspended spans and pinned arches · ~on-Routine Detailed Inspection · Detailed inspection of a structure on which a problem has been identified. · Detailed inspection of a structure at the request of a Lower Tier Municipality. · Detailed non-destructive inspection of cracks in steel components 2 and documentation of all areas of defects and the measurement Condition surveys require deterioration of a structure Routine Condition Surveys Condition surveys are carried out 1 every 5 years. on a non-routine basis on structures that are programmed 2, Non-Routine Condition Surveys Condition surveys are carried out for rehabilitation, 3 NSPECTIONS BY COUNTY STAFF Condition survey for load carrying capacity of a structure at the request of the Manager, Engineering Services. Condition survey of a structure prior to repair or rehabilitation of the structure. Condition survey of structure prior to approval of load limit by-law. Detailed inspection of structure at the request of the Manag'er, Engineering Services 3 · · · · 3 REPORT TO COUNTY COUNCIL DATE: MARCH 16, 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES EMERGENCY INSPECTIONS An emergency exists when a structural component contributing to overall stability of the structure has failed, or is in imminent danger of failure NSPECTION PROCEDURES COVERED BY THE ONTARIO STRUCTURAL INSPECTION MANUAL (OSIM Engineering Services Procedures for routine detailed inspections of structures by the Manager, and Technologist are given in OSIM, OSIM is to be used in conjunction with the Ontario Structure Inventory System or in our case MBADES as the inspection report form is computerized and basic data regarding the structures must exist on MBADES. The data from the inspection forms are entered into the MBADES system which forms part of OSIM, nspection procedures detailed in OSIM apply to the following structures => Bridges, culverts and tunnels with spans over 3 meters => Movable bridges in fixed position => Retaining walls. the mechanical or electrical parts of nspection procedures detailed in OSIM do not apply to movable bridges QUALIFICATIONS OF INSPECTORS Detailed routine inspections of structures should be carried out by: o A Professional Engineer with a background in design and construction of structures - or- o By trained structure inspectors reporting to, or under the supervision of a Professional Engineer. RESPONSIBILITIES OF INSPECTORS The prime responsibility of the inspector is to observe al report all areas of defects, The inspector should make recommendations for repairs and rehabilitation of the structure. The inspector should also note areas of the structure where routine maintenance has not been carried out and make recommendations for appropriate maintenance to be carried out. to components of the structure and o o o SAFETY REGULATIONS 4 the safety procedures take proper safety precautions and complywith 4 The Inspectors shal 4 REPORT TO COUNTY COUNCIL DATE: MARCH 16, 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES STANDARD EQUIPMENT Binoculars Camera and Film Inspection Forms and Clip Boards Flashlight Chipping Hammer Measuring Tape Video Camera · · · · · · · SYSTEMATIC INSPECTION PROCEDURES The structure and its components shall be inspected to the following extent: * Each abutment and embankment shall be individually inspected, * Each pier shall be individually inspected. * Each span of multiple span structures shall be individually inspected. * Within each span each end of the superstructure and components therein for a distance of 3 metres shall be separately rated from the superstructure, * The inspector shall note if the structure and its components is built in accordance with existing available information and shall record any significant discrepancies so that existing records can be revised accordingly, Edition) (Latest the Ontario Highway Bridge Design Code The following is an excerpt from 5 Evaluation Bridges deteriorate with time or may be damaged by vehicles, severe storms or natura disasters, and should be evaluated as necessary if the condition inspection indicates an impairment. Older bridges may have been designed or evaluated for different live loads that those currently specified. Some of these loads are given in the Ontario Structure Inspection Manual. An engineer should evaluate the bridge and determine its load-carrying capacity prior to a load-restriction posting, A bridge which has been previously evaluated or posted may require a re-evaluation of its load capacity if the road classification has changed, or if an inspection indicates that further defects or deterioration have occurred, of if the previous evaluation was conditional on 5 years re-evaluation. An evaluation may be required if there is evidence of excessive cracking or deformation, spalling, crushing, necking, excessive vibration of components, or if fatigue-related defects or fatigue-prone details are observed. 5 Need for a) b) c) 5- REPORT TO COUNTY COUNCIL DATE: MARCH 16, 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES The objectives of an evaluation are to determine if the bridge and its components are responding to applied loads in an acceptable manner, to establish load carrying capacity, and to predict a serviceable structure for a reasonable period of time. The condition inspection and the theoretical or experimental assessment of behaviour are necessary activities if the evaluation objectives are to be met. Condition Inspection and Stren Condition Inspection The condition inspection will require measurement and documentation of defects and deterioration in components critical to the evaluation. The Ontario Structure Inspection Manual specifies the current requirements for routing detailed bridge inspection practices in the Ministry, and provides useful information on the types of material and performance defects commonly found in bridge components. In order to adequately assess the condition of these components, the inspector must be able to touch and test, if necessary, all component surfaces, This will require access to these components. The condition inspection for an evaluation should be documented in a systematic manner including listing, classifying, and providing quantitative inventory of geometric, material and performance defects for those components critical to the evaluation. Documentation of all inspection data is extremely important in order that changes in the condition of components can be assessed from one inspection to another. to make concerning structures greater than 3 meters: three choices Conclusion To that extent you have 1) Status quo, 2) The County inspect and report. 3) The County assume ownership Status Quo This choice is not acceptable today as the Lower Tier Municipalities do not inspect each and every structure by a Professional Engineer. Each municipality would have to contract out this service to provide acceptable standards today and for the new "Minimum Maintenance Standards for Municipal Highways and Bridges" to be implemented later this year and the "Ontario Bridge Code". ect and Report This would comply with the requirements as outlined by the Minimum Standards and the Bridge Code. The Manager of Engineering Services could incorporate this service into our program, The Lower Tier Municipalities provide maintenance to the County structures so this would have a small effect. 6 6 The Count 6 REPORT TO COUNTY COUNCIL DATE: MARCH 16, 1998 SUBJECT: STRUCTURES IN LOWER TIER MUNICIPALITIES Assume Ownersh This would comply with the Minimum Standards and Bridge Code This would provide: * Uniform standards across the County. * Sharing financial burden across County for capital works and maintenance * Maintenance would still be performed by the Lower Tier Municipalities The Count A case in point would be the John Street Bridge in Aylmer. If it needed replacement today the population of Aylmer would suffer from the high cost to replace the structure without funding from the Province, the County the County has ownership of all structures In the County of Victoria n Recommendation That the Manager of Engineering Services be directed to prepare a draft budget for 1999 complete with an inventory of structures, assuming that the County is responsible for the ownership of all structures greater than 3 metres within the geographic area and report back to Council with the financial and other implications. APPROVED FOR SUBMISSION MARK MCDONALD COUNTY ADMINISTRATOR/CLERK 1 /kab Rä;;j.;L Y SUBMITTED CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: CONNECTING LINKS - COLBORNE STREET (PORT STANLEY), ROBINSON STREET (PORT BURWELL), IMPERIAL ROAD (AYLMER), BELMONT ROAD (BELMONT), GRAHAM ROAD (WEST LORNE) MARCH 23 DATE Introduction Previous to January 1, 1998 the connecting links were a local road and the majority of funding was provided from the Province, Since January 1, 1998 all funding has been eliminated and al funding is now by the Lower Tiers Discussion IConclusion The following is a summary of the connecting links In Elgin County: Colborne Street. Bridqe Street. Georqe Street and William Street (Port Stanley) Has 2.45 kilometers of urban road and one structure, Its criteria is classified as a service to major attractions and a urban centre connector. The traffic volumes in the latest traffic counts in 1993 AADT was 5,700 and a summer average daily traffic (SADT) of up to 12,000, Sunset Drive (County Road #4) ends at the north => Robinson Street (Port Burwell) Has 1.22 kilometers of urban road urban center connector. The traffic volumes in the latest traffic counts in 3,400, County Road #19 ends at the north Robinson Street. Port Stanley. of imit => attractions and a is classified as a service to major It 900 and a SADT of up to Robinson Street and County Road #42 ends at 1 AADT was 1991 of imit John Street (Aylmer) Has 2.69 kilometers of urban road and one structure, It is classified as a urban center collector. The traffic volumes in 1993 was 3,300 AADT. County Road #73 ends at the north and south limits of Aylmer. => 2 Belmont Road (Belmont) Has a length of 1,59 kilometers of urban road and one structure. It is classified as a urban centre collector. The traffic volume in 1991 was 2,750 AADT. County Road #74 ends at the south limit of Belmont. 8 => 2 REPORT TO COUNTY COUNCIL DATE MARCH 23. 1998 SUBJECT: CONNECTING LINKS - SUNSET DRIVE (PORT STANLEY), ROBINSON STREET (PORT BURWELL), IMPERIAL ROAD (AYLMER), BELMONT ROAD (BELMONT), GRAHAM ROAD (WEST LORNE) => Graham Road (West Lorne) Has a length of 1.9 kilometers of urban road It is classified as an urban centre collector. The traffic volumes in 1990 were 1,400 AADT. County Road #76 ends at the north and south Lorne. The County has two options . Status quo. . County assume the roads. The advantages are continuity of road systems that provide a consistent level of service. The County would be responsible to meet the through traffic needs and the Lower Tiers would be responsible for all other items. mits of West Recommendation That the Manager of Engineering Services be directed to investigate the costs and other implications of the County assuming responsibility for connecting links in 1999 and report back to Council. /kab APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED MARK CDONALD COUNTY ADMINISTRATOR/CLERK 9 ~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: MAY 22, 1998 SUBJECT: ELM LINE RECONSTRUCTION (CONTRACT NO. 1998-02) Introduction Engineering Services tendered for Reconstruction of Elm Line (County Road #56) Discussionl Conclusion The County followed the purchasing policy and received bids from four companies Recommendation That we accept the low tender from Birnam Excavating Limited for the Reconstruction of Elgin Line at their tendered price of $594,069.94 (GST included); And that the Warden and Administrator/Clerk be authorized to sign the contract. /kab RESPECcr;JX:MITTED A~f!!!!OR SUBMISSION ) -, CLAYTON D. WATTERS, MANAGER MARK MCDONALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK THE CORPORATION OF THE COUNTY OF ELGIN ELM LINE RECONSTRUCTION CONTRACT NO. 1998-02 (COUNTY ROAD #56) 1998 COMPANY TENDERED PRICE 1. BIRNAM EXCAVATING LIMITED $594,069.94 2. D. R RYCKMAN DRAINAGE LIMITED $704,634.93 3. J-AAR EXCAVATING LIMITED $712,537.61 4. TCG MATERIALS LIMITED $714,879.84 May 20 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998-04) 1998 SUBJECT: HOT MIX ASPHALT PAVING (CONTRACT NO MAY 22 DATE Paving on County Roads #2. #5, #8, #18 Mix Asphalt Introduction Engineering Services tendered for Hot #20, #27, #35, #46, #48 and #104. Discussionl Conclusion three companies. the purchasing policy and received bids from The County followed Limited at their tendered price of Recommendation That we accept the low tender from Walmsley Bros $1,691,821.40 (GST included); And that the Warden and Administrator/Clerk be authorized to sign the contract. /kab RESP.ECTFULL Y SUBMITTED . MARK MC ALD COUNTY ADMINISTRATOR/CLERK CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES THE CORPORATION OF THE COUNTY OF ELGIN TENDER FORM CONTRACT NO. 1998-04 HOT MIX ASPHALT PAVING 1998 COMPANY TENDERED PRICE 1. WALMSLEY BROS. LIMITED $1,691,821.40 2. T.C.G. MATERIALS LIMITED $1,924,386.44 3. TOWLAND (LONDON) 1970 LIMITED $1,954,586.45 May 20 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: MAY 22, 1998 SUBJECT: SUPPLY, HAULING, SPREADING AND COMPACTION OF GRANULAR MATERIALS (CONTRACT NO, 1998-07) Introduction Engineering Services tendered for Supply, Hauling, Spreading and Compaction of Granular Materials on County Roads #5, #9, #18, #48 and #55. Discussionl Conclusion The County followed the purchasing policy and received bids from three companies. Recommendation That we accept the low tender from McKenzie and Henderson Limited at their tendered price of $650,506.50 (GST included); And that the Warden and Administrator/Clerk be authorized to sign the contract. /kab RESPECT~ SUBMITTED (fy¡¡J(A CLAYTON D. WATTERS, MANAGER MARK ONALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK THE CORPORATION OF THE COUNTY OF ELGIN SUPPLY, HAULING, SPREADING & COMPACTION OF GRANULAR MATERIALS CONTRACT NO. 1998-07 1998 COMPANY TENDERED PRICE 1. . MCKENZIE AND HENDERSON LIMITED $650,506.50 2. AAROC AGGREGATES LIMITED $716,290.10 3. JOHNSTON BROS. (BOTHWELL) LIMITED $749,882.96 May 20 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: TERMINAL RAIL AND DINGLE STREET BRIDGE DECK REHABILITATIONS (CONTRACT NO. 1998-08) MAY 22 DATE Introduction Engineering Services tendered for Bridge Deck Rehabilitation on the Terminal Rail Bridge (County Road #27) and Dingle Street Bridge. Discussionl Conclusion the purchasing policy and received bids from six companies The County followed Recommendation That we accept the low tender from Jarlian Construction Incorporated at their tendered price of $127,168.43 (GST included); And that the Warden and Administrator/Clerk be authorized to sign the contract. Ikab APPROVED FOR SUBMISSION REseECTFUJt,L Y SUBMITTED MARK MCDONALD COUNTY ADMINISTRATOR/CLERK CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES TERMINAL RAIL AND DINGLE STREET BRIDGE DECK REHABILITATIONS CONTRACT 1998-08 1998 COMPANY TENDERED PRICE 1. JARLlAN CONSTRUCTION INCORPORATED $127,168.43 2. THEO VANDENBERK CONSTRUCTION INCORPORATED $133,989.68 3. STRAT-CON CONSTRUCTION (JOHN LOOBY) $147,824.31 4. REYMER CONSTRUCTION LIMITED $147,969,23 5. FACCAINCORPORATED $155,444.25 6. MCLEAN TAYLOR CONSTRUCTION LIMITED $155,609.32 May 20 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: MAY 22, 1998 SUBJECT: SUPPLY AND INSTALLATION OF STEEL BEAM AND CABLE GUIDE RAIL (CONTRACT NO. 1998-09) Introduction Engineering Services tendered for supply and installation of Steel Beam and Cable Guide Rai County Roads #19, #27, #30, #38, #52 and County Road #74. Discussionl Conclusion The County followed the purchasing policy and received bids from five companies. Recommendation That we accept the low tender from Royal Fence Limited at their tendered price of $132,225.25 (GST included); And that the Warden and Administrator/Clerk be authorized to sign the contract. /kab R~œSUBMITTED APPROVED FOR SUBMISSION -~ ~ CLAYTON D. WATTERS, MANAGER MARK MC NALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK THE CORPORA TlON OF THE COUNTY OF ELGIN CONTRACT NO. 1998-09 SUPPL Y AND INSTALLA TION OF STEEL BEAM AND CABLE GUIDE RAIL 1998 COMPANY TENDERED PRICE 1. ROYAL FENCE LIMITED $132,225.25 2. J. F. DIETRICH CONSTRUCTION LIMITED $134,513,98 3. ST. CLAIR FENCE & DECK $177,266.00 4. ROMA FENCE LIMITED $177,992.36 5. ATLAS FENCE WEST INC. $183,440.80 May 20 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES BETWEEN RODNEY 1998 SUBJECT: RECYCLE ASPHALT PRODUCT FROM HIGHWAY #401 AND DUTTON MAY 25 DATE Introduction Towland (London) 1970 Limited is milling and paving Highway #401 between Dutton and Rodney and is selling the recycled asphalt products to either the lower tier or upper tier municipalities Discussionl Conclusion The County of Elgin has used recycled asphalt product on numerous gravel roads in the past and find the product to be acceptable. The project that we are considering would use approximately a depth of 150 millimeters of milled products; graded and rolled. In addition approximately 100 millimeters of Granular 'A' will be placed on top via another supplier. between This project would be County Road #9 (Stalker Line, McDougall Line and Colley Road) County Road #103 (Furnival Road) to County Road #76 (Graham Road). Recommendation The Manager of Engineering Services be authorized to sign an agreement with Towland (London) 1970 Limited at their tendered price of $56,000,00 for the supply of recycled asphalt products from the west bound lane of Highway #401 between Rodney and Dutton, The County will also rent Towland's equipment for spreading and compaction. The monies for this project shall come from the "Reserve for Roads" and; The Manager of Engineering Services be authorized to use McKenzie and Henderson Limited to supply granular materials from the previous contract to supply, haul, spread, compact and use of dust suppressant an additional 1 00 millimeters of Granular 'A', Contract No. 1998-07 and the monies shall come from the "Reserve for Roads". FOR SUBMISSION CTF'f~; Y SUBMITTED IU1lfV RE, MARK ONALD COUNTY ADMINISTRATOR/CLERK CLAYTON D. rATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998) SUBJECT: COST RECOVERY FOR INFRASTRUCTURE DEPRECIATION (REVISED JUNE 2 1998 MAY 20 DATE Introduction The Ministry of Transportation have asked for and were given approval to use ~ County Road #35 (Springwater Road) from Highway #3 to County Road #45 (John Wise Line) ~ County Road #45 (John Wise Line) from County Road #35 to County Road #36 (Quaker Road) ~ County Road #36 from County Road #45 to Highway As a detour route for the closure of a bridge on Highway New Sarum and Orwell. Catfish Creek between #3 #3 at Discussion The Ministry of Transportation has in the past provided funding to the Upper Tiers and Lower Tiers for road maintenance and road capital projects but presently they provide no dollars to our system. The people of our County provide funding for our system through property taxes. The Ministry has many avenues for funding (gasoline taxes, income taxes or others), In essence the Ministry is using the County road system yet providing no funding infrastructure for their to use our the County of Elgin The Ministry should be paying a user fee to detour. The County infrastructure is as follows: Boads (35/36/45) - 14.3 km · This would include Resurfacing every 12 years, Gravel Shouldering and Safety Devices · Funding required for roads is $60,000 per kilometer. · The traffic counts are as follows Road #35 - 1400 MDT (1998) (1998), Road #45 - 2700 MDT (1998). MDT 1500 Road #36 Deck Rehabilitation Report Continued Crack Sealing and Bridqes (Springwater/ Players) - Two · This would include Deck Rehabilitation every 25 years · Funding required for bridges is $500 per square meter. PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER, ENGINEERING SERVICES 1998) (REVISED JUNE 2 1998 MAY 20, DATE: SUBJECT: COST RECOVERY FOR INFRASTRUCTURE DEPRECIATION Five Nichols/ Airport) Çulverts > 1.5 m (Springwater/ Players/ Hepburn/ . Replacement every 50 years is $125,000 Çulverts < 1.5 m - Fifty Eight . Replacement every 50 years is $10,000 each The detour will increase the rate of failure on our system by approximately 8.5%. Therefore the Ministry of Transportation should pay the percentage that is attributable to their actions (Le., user pay for system). The road closure will also put the travelling public on non designated detour roads which are not capable of handling the high volume of traffic (Road #35 north of Orwell). Gravel roads usually have insufficient structural capacity which will affect ride quality and safety (dust) to handle this increased volume The expense for the maintenance will happen this year and is not budgeted. Municipalities affected by the detour will keep track of the added maintenance costs and will prepare an invoice later this year. In the mean time the County's capital costs will increase by $99,471,00 due to increased traffic flow. Recommendation That the Ministry of Transportation be sent a notice of our intent to pursue costs associated with the increase in traffic by the detour and that the people of Elgin County not be asked to shoulder this financial burden for capital works and maintenance works. That the County Treasurer be authorized to invoice the Ministry of Transportation $99,471,00 for costs associated with the increased traffic flow on County roads caused by the detours from the Highway #3 bridge repair; and That the report from the Manager of Engineering Services dated May 20 1998 be approved APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED CiD\V~JW¿ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES Charles Taggart R.R.# 5 Aylmer, ON N5H 2R4 County of Elgin 450 Sunset Dr., st. Thomas, ON Attn: Manager of Engineering Services As a long time resident of Orwell (cty Rd 35 south of #3), I am contacting you regarding the anticipated increase in traffic flow in the immediate future. Over the past 12 years it has been our experience ever summer as soon as May 24 arrives there is a substantial increase in traffic along our stretch of highway. It is my guess that the increase is due to the opening of CCCA and the st. Thomas Dragway. Fortunately we have not experienced any serious accidents on cty Rd 35, although there have been several fatal accidents at the corner of cty Rd 35 and Highway 3. Since the speed limit has been lowered to 60km through Orwell on Highway 3 there have not been any accidents. It is our request that the speed limit on our strip of cty Rd 35 in Orwell (approx. 2km) be lowered to 60km. It is a heavy residential area with approximately 18-20 residences and three businesses. Already it is very difficult and scarey trying to get both in and out of our driveway, since the traffic is usually travelling very fast past our driveway and often one vehicle is passing the other and they go past our house 2 vehicles wide, very rapidly. Already it is very dangerous for the three buses that make several stops down this stretch of highway each morning and afternoon. Since the construction of the New Sarum bridge is scheduled to begin almost immediately and therefore all traffic that would be travelling down Highway 3 will be detoured down cty Rd 35 the traffic will heavily increase on cty Rd 35, I am asking you to consider our request as soon as possible. It is both mine and several neighbours concern that unless the speed limit is lowered when this detour begins there will be a severe safety hazard. / Sincerely, 1998 RECEIVED MAY 2 0 Charles Taggart (519)773-7165 P.Gl CATFISH CREEK CONSERVATION AU]JI'oRITY D=5197651489 CATFISH CREEK CONSERVATION AUT 24 FEED FAX THIS END FAX ;~ I .......- - 21 G5-2G-98 To: Dept.; Fax No. May 20, 1998 County of Elgin 450 Sunset (Jrive. St. Thomas, Ontario. N5R 5Vl Date: Company: Fax No. Clayton Watters,·County Engineer Attention: faxgltd7me iiõ.~· Dear Sir: Staff of the Catfish Creek Conservation Authority were directed by the Board of Directors to notify the County of Elgin and the Ministry of Transportation' of some concerns relating to the detour route established for the reconstruction of the bridge on Highway #3 near New Sarum. Hi Re: The· increased volume of traffic from Highway #3 redirected past the Springwater Conservation Area has generated the following concerns: is somewhat· concealed create a slow moving The main .entrance to the Springwater Conservation Area campground to oncoming traffic traveling northbound on Springwater Road. Recre:i\tion vehicles leaving the campground in a northward dir~tion will obstacle to t1'affic traveling at high rates of speed' from the south. I) AJ3 you are well aware, the Springwater Dam forms part of Springwater Road. The potential for' structural damage to the dam caused by the vibration and pounding of heavy trucks constantly crossing the concrete deck has created concerns in the past and will only escalate when the detour is activated, 2) 111e Conservation Authority would like to request .the assistance of the County and the Ministry of Transportation on addressing our concerns, possibly through the installation òf reduced speed limit signage and smoothing outthe asphalt approaches to the clam. Your comments regarding this important matter would be appreciated as soon as possible. Yours truly,. ;Z~. Kim Smale General Manager Jim McIntyre Ministry of Transportation c.c ...... . (519) 773-9037 (519) 644-0438 (519) 765-1489 ._..~"." N5H 2R4 Fax ...- Ont ---..- R.R. 5, Aylmer, . (;'5-"-"'''' "I!MIIIi.Ø~'" COloßf"";'''TIO~'''(»tO$ Of'ONTAIII9"Q"I'It"' REPORT TO ELGIN COUNTY COUNCIL Manager of Library Services Cathy Bishop FROM 1998 Resume Writing POliCY and Guidelines 28, Apri DATE SUBJECT: Introduction The Elgin County Library Headquarters will be purchasing resume software for the branch libraries by spring of 1998. Residents of Elgin County will have access to computer equipment and software so that people who cannot afford to or have access to, computers will be able to write resumes, tailor resumes and do cover letters specific to their job requirements, Residents will receive help, guidance, and direction from staff in order to benefit their job opportunities with a resume writing and a word processing package. Discussion The Elgin County Library would like to have in place, a policy and guidelines to safeguard the Corporation from any misuse of computer equipment or software by the public, Elgin County Resume Writing' Recommendation That the attached policy and guidelines entitled be approved. p, r of Library Service Respectfully submitted Mark McDonald, County Administrator/Clerk 13 Approved for submission Elgin County Library Resume Writing Policy and Guidelines Workstation Usaae Procedures Welcome to the Elgin County Library's Resume Writing Service. In order to ensure fair accessibility for all, please abide by the following rules and procedures: Resume Writin A user may book a 2-hour session. Reservations will be held for 10 minutes after the scheduled start 1 time. with a booking must sign in at the circulation desk. 2. Upon arrival. a user 3. Use of personal software programs is not permitted 4. All information must be saved on a floppy diskette not on the computer's hard disk. Diskettes are available at the circulation desk at a cost of $1.25, Your resume diskette can be stored at the circulation desk in case you may wish at some time in the future to make adjustments to your resume. If you plan to store your resume writing diskette at the library, your name and telephone number should be placed on the disk label. Any diskettes brought in to the library by the public must undergo a virus scan by library staff before work commences, Printing is available for $.25 per sheet. 5 help is requested the loss of Library privileges if assist users they wi may result in time available, Misuse of the computer the If the staff have e 7 Workstation Polic The Elgin County Library is establishing Resume Writing workstations in the branches as part of its mission to provide services which meet the identified needs of the citizens of Elgin County. Resume Writin EI The Resume Writing workstations are intended primarily to give the public access to a computer program that will assist them to produce a functional resume, However, the Elgin County Library is not responsible for the content or format of any resume written through the use of this software. those of an employable age. 14 to The use of this software is limited REPORT TO ELGIN COUNTY COUNCil FROM: Homes for Senior Citizens Department DATE: May 6, 1998 SUBJECT: Occupancy Report - Report #1 Introduction/Background: The previous month's report indicated occupancy levels as follows: Elgin Manor - 2,387 d¡¡.ys -90% Terrace Lodge- 2,885 days -95% Bobier Villa - 1,723 days -99% Discussion: There were no significant factors contributing to the utilization of Elgin County Homes beds during the month of April. Elgin Manor continues to experience high vacancy rates. From the discussions with prospective clients and their families, their preference for accommodation has been for more privacy and larger rooms, and recognized that Elgin Manor accommodation did not meet their standards. Conclusion: The report on occupancy for April 1998 is submitted: Elgin Manor - 2,280 days - 89% Terrace Lodge- 2,878 days - 96% Bobier Villa - 1,709 days - 100% Recommendation: THAT the occupancy report be received and filed. Respectfully submitted: - f'Y F. J. Bo ,tor Approved for submission: ~ ~ - Mark McDonald County Administrator/Clerk 15 REPORT TO ELGIN COUNTY COUNCil Homes for Senior Citizens Department FROM: May 6, 1998 DATE: Changes Long Term Care News Releases SUBJECT: und: During the week of April 27, 1998, there were many announcements that affected Elgin County Homes operations. The local news media has provided reports of the announcements and the full document has been provided from the Ontario Government website. Introductio Conclusion: Discussio As the information does impact the Homes, it is important to provide this information to members of Council for review. I have attached the OANHSS Executive Report dated April 29, 1998, the OANHSS Executive Report dated April 28, 1998, and the Ontario Nursing Home Association memorandum dated April 27, 1998 with respect to the Health Services Restructuring Commission Report. Recommendation: THAT the attached documents be circulated to Elgin County Council for their review. Respectfully submitted: Mark McDonald County Administrator/Clerk 16 Approved for submission: l I ~ ¡ I , I I s """ " ~ ~ ~ "" ~ '" ~ :g f,' '. . S m ~ U} ~ 'Ö ~V va 0 o~ .,..j~ v 00 .J'µ.. lH({'\....I 1 ..w \....I "d.r-! 0 1J1.. ({' ~ S U) V ..w" Ö'\ ~ rrI ~ ? ....0 (/) ~ ..c: 0 \....I .. 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'Ö ·rl -< '" ;- >.'" S " "' ....--,.G " .¡.J r,"ri "' '" .. ttt Q) ~,,~ 0....., ".-1 Q) ro .¡.J " U '" . E "' ~ ... ~ 0 0" . '" ~ ;- ~ 0 .r-! fJ) tJ\ ·rl . ,,~ ~ "8 ~ .µ ............. "", ::I U .. 4-1-"; 0.. "'.¡.J " '" .¡.J OO~ '" I o <'") I ä .E oò '" ..... '0 ~ <:! 00 '" ::: '§. ~ " o " ~ ~ .:2 ]: ,9 - ;g ~ ij ê ~ o "i è .~ . ¡¡ ~ ~ ~ ~ ~ ~ ..... '" o ð 0;; ::¡ ~ w :,; w ¡;; ..:. '" w ~ :S ;?¡ w :,; êJ ~ w i-;' § ...¡ W ;0- iiJ a. ;'§ ~ Z ~ "\ ~ '" '" tJ w ;0- ;?¡ ~ W :;: Z :,; w ~ 1/2 Page ~~ April 29 998 Vol. 5 No,9 Executive Report ~@ " A PERIODIC REPORT FOR OANHSS MEMBERS ON EMERGING ISSUES OANHSS-l From:Rose Pace BO\les J. Fred To 33 04/30/98 0? Now, more details on facility funding Operating dollars there will be an Increase of 1,7% in the Nursing and Program envelopes retroactive to April 1, 1998 (amo~lnting to about $.79 and $,08 in per diem increases respectively for a home with a CMI of 100, to flow in the May payment); on July 1 '1, the Accommodation envelope will Increase based on the federal adjustment to OAS and GIS, The government also made a commitment to Increase the care and program funding each year as the average CMM increases, THE WEEK OF ANNOUNCEMENTS Within the span of three days, two major announcements have dramatically changed the face of long term care in Ontario, Monday's release of the Health Services Restructuring Commission blueprint for long term care was followed, today, with Premier Mike Harris and Minister of Health Elizabeth Witmer joinlly announcing a multi-year investment plan for long term care Capital - the official announcement of the RFP is expected on Monday, May 4, The initial call will be tor 6,700 new beds in 20 targeted communities, Deadline for proposals will be July 31. Information on the new design standards and capital funding provisions will be made shortly after the RFP call. All this information should be available at the OANHSS RFP session on May 11, The process for identifying and approving lI,e replacement/renovation of 13,000 beds will occur after the Initial 6,700 new beds are approved. By the year 2006, there wBl be $1.5 billion added to community and facility long term care programs, In addition, $2,5 billion will be spent on new beds and to renovate existing beds, With representatives from the Alliance for Community Care and Garry Armstrong representing OANHSS on the stage, both the Premier and the Minister of Health expressed their commitment to these services and outlined major components of the plan, The Ministry has carried oût an internal review of all long term care facilities and has categorized them In tour groups, according to their degree of compliance with the new, to be released, design standards. Based on this review, the Ministry has estimated that about 105 current facilities, representing 13,000 beds, do not meet thè new design standards. / Facilities wi receive $602 million in operating funding to operate 20,000 new beds (estimated to equal 175 new homes) and increase operating funding for eXisting homes, The $2,5 billion for capital includes construction of 20,000 new beds, to be built over an eight year period, and capitai to renovate or rebuild 13,000 current beds, 27 As well, $551 miiiion has been committed for community services, with 75% flowing through CCAC f~lnded programs and 25% through community (Meals on Wheels, day programs etc,) and supportive housing 1 ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS 7050 Weston Road, Suite #700, Woodbridge, Ontario L4L 8G7 Phone: 905-851-8821 . Fax: 905-851-0744 . Internet http://www,oanhss,org Page P,qe 2/1 OANHSS- Pace FrJM:Rose eaves J Fred To 33 07 04/,01'30 The current approach by the Ministry to distrib'lte community funding according to an "eq'lity formula" to ensure that a similar level of funding on a per capita basIs IS available across the province, will probably apply to theser)ew f,¡nds. We also note that the Health'; Servioes Restructuring Commission, in its report iss'.Ied Monday, recommended that a different funding formula be used for funding community and home care services in Northern Ontario, ------ _______n__ _ This IS just an estimate, and we will be worl~ing with the Ministry on an evaluative tool to verify this projection and its application before the list is finalized, We will be p.lrsulng additional Information and providing such information to members, as concrete plans emerge This IS an important day for all of us in services for seniors, We can say that many corners have been turned today, A few still remain to be addressed. With our membership more confident and the strength and security of our services growing, we will be ready for those challenges as well I want to take this opportunity to thank so many of you for all your work - in your own settings with local media and your MPPs; as part of the local provider teams of the Alliance for Community Care over the past few months; as officers and representatives of OANHSS working on all aspects of tile capital program: and thrôugh yo.lr contimlÌng support of the Association. The reso.lrces which we, as an organization, have had to commit to this effort have been significant and there is little doubt in my mind that without this Investment and our coordinated and comprehensive efforts, we. would not be seeing these announcements today, For all remaining facilities, representing 43,500 beds, which are either fully or nearly compliant, a "structural compliance premium" will be introduced, This premium will range from $5,00 to $,50 additional per diem In the Accommodation envelope, effective Apri! 1, 1998, but implemented later this year when the "rankil'g" of facilities is completed, This ranking will serve the purpose of confirming the "structurally non-compliant" facilities that will fall into the 13,000 bed group and establishing the degree of compliance, thus triggering a specific amount of additional per diem. For those homes that received Ministry's capital or per diem assistance, this struct'lral compliance allowance will be adjusted to correspond to the proportion of Ministry grants, So for the majority of Ilomes fcr the aged this will be either a $1,00 or $.50 additional per diem in the Accommodat.ion envelope, Those approximately 105 homes that fall into the "non-compliant" category will not be receiving this ailowance, Some of these 105 facilities might wish to p"rs~le new beds through the RFP process. In those cases, the renovatlon/replacernent of current beds and b.lilding of new beds can be combined After the initial 6,700 new beds and renovation beds are underway, there another 13,300 new beds for the RFP process. The geographic distribution of these beds will be subject to changes within pop"lation trends over the next few years. 3,000 will be Michael Klejman Executive Director (e·mail: michael@oanhss,org) At this pOint, we are not s.¡re how the f.mding for community services, specifically $137 million (which represents 25% of $551 million for all community and home care services), will be 'òpportioned, Funding for s"pportive ho"slng IS included in the $137 million figure, 28 ~. Page 2 ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS 7050 Weston Road, Suite #700, Woodbridge, Ontario L4L 8G7 Phone: 905-851-8821 . Fax: 905-851-0744 ' Internet: http://vvww,oanhss,org 1/ Page OANH$5-1 Pace Rose From Boyes J. Fred T,' 01 10 eN2B/9S No, 8 Vol. 5 Report 998 28 Apri ve Executi ~~ ~@ __ . .___..n _ __ . ____ __ _ --_. - --- A PERIODIC REPORT FOR OANHSS MEMBERS ON EMERGING ISSUES _. - .. -" n addition to these specific year 2003 focused recommendations, the Commission also made longer term recommendations, many policy related, Here are just a few highlights: Access to all beds, including chronlc/c,c.c. beds through CCAC system; single classification system for all beds (HSRC recommends MDS be used); single facility funding system (based on care needs), report by or 1-800- Members can obtain a copy of the full contacting the HSRC at 416-327·5919 565-4453. COMMISSION'S PAPER ON L.T.C, IS OUT The Health Services Restructuring Commission (HSRC) has today released its final Planning GLlidehnes and Implementation Strategies for Home Care, Long Term Care, Mental Health, Rehabilitation and Sub-Acute Care, palled Change and Tran.sition. Tile recommendations nearly double the amount of funding that should, according to the Commission be invested in these areas, THE NEXT ANNOUNCEMENT All that IS left now IS the government (Minister of Health) announcement to follow in the footsteps of last week's Throne Speech. This announcement is just days away In addition to this report, the Commission also released other reports, two.' on Medical HLlman Resources Planning, one forToronto and the other for "905 - GTA" area (these repQrts address Issues related to physician services as hospital restructuring takes effect), a second report on health restructuring in the 905/GT A area and a report on Toronto Rehabilitation, Long-Term Care and Sub-Acute Care serVices, Here are the highlights: Home care $165 million to be invested (this specifically covers hospital triggered home care serVices, The HSRC did not identify the specifi.;: fl,lnds needed to enhance community referred home care services); Long term care - a target (for year 2003) of 99,1 I.t.c, beds per 1,000 popLllation aged 75+ (this translates into 16,920 additional beds) with projected operating funding of $388 million; additional 41,388 I.t.c, spaces (non-bed I.t.c services like supportive housing and community services) at $292 million; Michael Kleman Executive Director (e-mail: michael@oanhss,org) Other components of the reinvestment recommendations: 1,168 rehabilitation beds at $108 million; 1,590 sLlb-acute beds (in hospitals) for $110 mi!lion; retention of 6,155 chronic care beds (Commi:>sion refers to them as chronic care); and a f'JII investment of mental health dollars, freed up by closing of psychiatric beds, in community mental health programs. 29 Page 1 ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS 7050 Weston Road, SLlite #700, Woodbridge, Ontario L4L 8G7 Phone: 905-851-8821 . Fax: 905-851-0744 . Internet: http://www,oanhss.org 111 Page OANHSS-¡ FIlion Fram:Marv Boyes J. Fred To 54 14 Ð4/29/98 ea~e He a + I Med ~~ ~@ The Ontario Association of Non-Profit Homes and Services for Seniors 7050 Weston Road, Suite 700, Woodbridge, ON L4L 8G7 (P): 905-851-8821' (F): 905-851-0744 29. 199R Wednesday, Apr; FOR TMMEDTA TE RELEASE GOVERNMENT FUNDING ANNOUNCEMENT PLEASES LONG TERM CARE PROVIDERS Toronto, April 29, 1998..,A major provider of long term care and supportive housing services in Ontario is the government's decision to provide funding to renovate existing beds and to build new beds in Ontario communities tllat have the greatest need for additional beds, Today's announcement by Premier Michael Harris and Minister of Health Elizabeth Witmer will mean that $2,5 billion in capital funding over the next eight years wil be invested to fund 20,000 new beds in homes for the aged and nursing homes and to renovate 13,000 current beds. Speaking for the Ontario Association of Non-Profit Homes and Services for Seniors which represents non- profit homes for the aged, community services and supportive housing, Bev Preuss thanked the government for its forward-looking action in making this significant investment. praising the government wOllld provide a total of $1,5 billion in operating funding for the long 8 years, This would include more funds for nuro¡ing and personal care in homes for Funding for home care, community serVices, and suppoltive::housing services will Minister Witmer also said that term care sector over the next the aged and nursing homes. also increase. "The increased funding for care in long term care facilities recognizes the heavier care needs of people who now coming into long term care facilities" Preuss stated, adding that 58 percent of residents are now in the heaviest care categories according to Ministry of Health guidelines, "Having the right staff, supplies and eqUipment is important to meet those needs. We are also thrilled with the commitment to invest in supportive housing, The government's announcement of $551 million will mean that more seniors and others will be able to live independently with the types of SUPPOlts that represent a fraction of possible hospital costs." are Bev Preuss, President of OANHSS and Administrator of Idlewyld Manor, Hamilton, applauded the government for recognizing the importance of providing commllnity services and supports to people to help them remain in their own homes as long as possible. "B'y' providing funding for a wide array of home care and community services, the province is well on its way to responding to the expressed needs and wishes of seniors and their families," Michael Kle)man, the Association's Executive Director, said, "Whether it's friendly visiting or intravenous therapy, people have said they prefer to receive services where they are living," The Ontario Association of Non-Profit Homes and Services for Sentors represents municipal and charitable homes for the aged, non-profit nursing homes, seniors' apartments, seniors' supportive housing settings and agencies that provide outreach services to seniors who are living independently. 30 michael@oanhss,org e-mai ext 231 905-851-8821 Michael Klejman more Information For 905-5ì 4-2000 ext 25 Bev Preuss 30 Leaders Responding to Senior's Needs A (~ ontari P.02 236 HONE 762 YALESCENT co,,~ ER I 4-27-36 43 AM BOB o 1 TUE AF'R"- 28- 98 SENT !\Y:O,N,t1 '. 4 I # 762 2361 association MARKHAM'" nursing 202, Markham, Ontarío L3R Fax: (90~) 470-9595 345 RfNfREW home ¡HaPM Renfr(¡w Drive Suite 102 Tel: (905) 470-8995 o 345 9S9 4 P~es BROADCAST FAX 998 27, Monday, Aprì Date: ONHA Members To; Prcsidcnt From: David Cutler, Restructuring Commission (llSRC) Change and Tr(J./!$itloll Hea 1th $cr,,¡ccs RE: Doeumcl1t ~--"""""""-- Thc Hcullh Services Restruclming Cornmi~sion rdcased IOdi'y \hC:1r phmniì1g gl.lÌdclinc~ ,md implcmemalÍoll stn\!egies for Hon'!;;) Car<;1. Long TOr!11 Care (LTC). Mental HMllh, Rehahililation am! Sub-Mtlle CMe, These guideHnes áre contained i11 a document Ütled "Change and TnU1sHion" which is beil¡g maHed \0 ONHA members through l1w HSRC, ONHA is VC.IY pleased with the general recognition community based health servJces have received in the rcport A nwnber ofissucs raisod in ONHA's Initial responsc to the pt<lm1ing g\d([elin~s have heen res()lwd ill th~ new dO<::l.Itnenl. As illdicatt;d prevìollsly the tt;\'ised guidelines will now be a¡:¡p1ied to all coml11unities in Ontark), Since the HSRC ,'nly has the legÜ¡lated authQrity lo direct h('spituJ bused sðryices, the planning guidelines f(,r LTC beds <lnd places (with the exc~ption t\f"comple" col>tinuing car~"- ron11,:,riy chr'lnic care) are advice to (he Minis(¡;r who musl then decide whell1er lo ucl Llpon thetn, The ¡¡,fol1natiQI> below is bus<;d on a proliminilry examil1atio\l'ofthe document. 11 should be noted that a Press Release has bccn issued by thc. AI1iMcc for Community Care (ACC), cl'whith ONHA ìs ~J\ active member, which supports the Ct1111missioI1S movernent on the ',,110 nfcmnmtmity care rcinve,hnent,. Thi, rele",e ì., att~chcd to this fax for you!' information and you should feel free to distribute it if asked for conuncnt in your community. LOllg Tcrm Care Tho:: H$RC considered the following components in their fL~sessment of L IC services; ho"pital5 with Comph,'!x Continui"tJ CUfe (CCC) hed, and I:iLDCAI' beds, LTC faoilities ,~upporlivo:: höu~ing unils, in-ho111C care (tong tern,), lInd c01ô1munity cure (uttcndunt Cllre, adult day care). Tho:: Commission has stated th:1.t the al10calkm of these various resoun;es should be a local decision hnsed on a ntltYlher of çha"acteristícs, however, a minin1\lm suggested standard for LTC beds has been established, (as The planning benchmark for CCC beds has been revised so ¡hat ÙìC HSRC now l'ccomIncucls that ¡or cvcry 1000 of tho population aged 75+, 8.23 bods be provided opposed 10 7 in thc prcviO\IS document). It should be noted tit at thcrc arc currently '" ("I' 1 3 P.03 1 236 762 HOf'1E r H ALESCE < " (;(1 t::F~ " '-' ~ r 4<+ H '" We. Q O. ~,H, A. " r<-.:;;o BY , SENT H 4 2, . " 762 2351 MARKHAM-+ 345 RENfReW 5:50PM 4-27-88 2 ~pproxi!1wú!y J 4 CCC ¡,"Ù" p~r 1000 uf Il1u J1UPllla[1( agëJ 75+ ~o an over¡I.1I ~ìgnìfican( reductiol1 will uçt'ur. The HSRC has also recmmncnded that eee beds now be accessed thl'ou(¡n cr A (". (0 or.."to u ";"1':1" I",ìn¡ "r ,,<.;c~~~ for thcllfty based 1-1'(; s"rviccs. 'tho Commission ha" recommended as well the uso: of a CQmmou assessmcnt instrument lor use by CCAC's in deterrni.ning LTC service eligibility and p1àCemertt ìn LTC làcility based care. 1n addition, it has also bc{;(\ suggested that (he Minimum Data Sl;t (MDS) b~ used tòr classification purp<ises 1M the future by nursìng hOI1WS, home~ for ¡he aged ¡md complex cOI1\it1uillg care. A C0l11n1t\11 asst¡$sment tool is presently being develop~d by thc MOH with input ÍÌ"01l1 ONIIA and discu3sioJ13 are currcntly beitig arral1ged on the common classificatiOJl3YSrem issue which ONllA has been preparing for through a number of research jnitiatives, The initial LTC facility "mìnirm.\111 bed" roquìrerl1ents (I(Jrnumng homes and hom~s for the agcd) sct by the HSRC were based On moving ~II communities to a 25" percentile targct in terrl1S 01' LTC bell ¡(vailabijity, The HSRe hll5 now changed this approach and is mukillg recommendalJOns based on moving a1l communities to an average utilization level. This has slightly increased thc. m¡mber of beds rccOt'lune"ded to 4,838 nwre bed. rrQCù"d irrrrru;ù¡"t,,¡y und ~flolher 12,082 by lh~ year 2003 (a t(¡tal of 16,920), This (olal is 1,51 ó high¡;)' than the rccomtUende4 figure in the initialUSRC guidelines, The recommendatiQns îor individual communities 31'0 outlincd in the documcnt which IS being 11 ¡¡¡ led to YOll '¡to HSRC has decided that due to the caro: levels ofthe chrlll1ic care population which wilJ now be directed t<i LTC !àcilitic.s 311 intcnsity adjusl111cl1t should he made to the NUI'sing and Persona] Cate and Program and Support Serviceõ Per Diem, This recommenùed increase amounts to a 4.3% increase to both oftþcse Em'cJopes. ONHA IS vel')' pJcMcd with this rcconuncndation which W<.1 had advocatoo lor in OUt reSponse, In t<ita!, $388 I11mi')l1 is being reço'111l1cnded (v ,,"upport the operation of these new LTC beds incJuding the resomce inle'l1sity adjustment of 4,3%. Sub-acmc C4I'c The HSRC has dedded to initially /lite all sub-acute SCI"Víccs in hospitals. Tile Commission has provided a l1umbor of reasons to justi fy this approach, however, Olt1~r siting options will b¢ considered in the fu(ul'!) as su\¡-¡wu(e C¡\T~ is introdtlce(! ~l1ct more experience is gath~red hoped for 11 mOTO flexible approach to sub-acme siting, however, prescnt itsclftòr consideration ill tha !lllure, ONHA had this opportunity wi TI1 genera' the I'eleasa ()fthis doçum~nl is a very positive movement for the wi 1.11 substantial reinvestments in LTC being l'ecomm~llded to the Minister. wi II he advised when tho MOl I indic~tes how it win procc:ed with the", rccul1lmcl1ùa(ions in the Ül1uæ. If you have allY q\lestiol1s regarding this repon or th.. H$RC activities in gençral please c.on1t1ct M~tt Drown at (905) 470-8995, hoalth systcm M ern bers 32 P.04 V... _,,-IV 236 E 762 .U,"1.1'\~t."'I.."l CONVALESCENT HOM ...,J·v.l.!.>I ·0-2·..... l'\.L.\ll\.LJt, BO.t: I ER ,.. ~ ......v r' H 4::. ü UE ';.1:;1 H¡-;'r:~-'¿I';- .e,,-.., ..... OANHS$~OCSAHOHHCPMONHAt!SEHC1EVON Ontario's community car~ provIders praise report of Health Se¡yices R~structur¡ng Commission (Toronto) April 27, 1998. Ontario's community-based health carc provid~!'s are haiJi!!¡ ¡),11 àonou,)cemenl frolr! the Heallh Services Restructuring Commission that, ccllOing la.st week's Throne Speech, calls for rdnvesl1ncnt of health care dollars in (he cOIl\l11unily care ~eclor. At a press contcccncc today, the ¡'¡SRC issued its revised guidelines tlnd implementation stralcgics. Change and TransitÏ<1I1 Tile rcport advises the govcrnmcnt \0 invcst substw1lial1y În long- ll:rl1l and conuuunity care servÎces, induding nUI'sing homes. homcs for the aged, sUPPQrtive housing and home eafe, over the next two years. Speaking for the AJlìance fDr C0111munity Car.; (ACC), a cQalitio oftlle pt(JvioC<J's six m~jor conununity-bascd care providers, Michael Klejman praiscd the Commission for its vision, "The Commission hus làç~d an exlrem':I;' <.Iimeult challen¡(e. It has taken a system that has operaled one way for decaJes, and turned it mound completely," said K[~jmatl, Executive Director of the Ontario Assodation of' Non·Profit Homos and Scrvices for Seniors, "loday's Iccommcndations, plus the government's Throne Spcceh promise, bode weB for a real shift in health cere priori tics, We trust the govemment will deliver the specific flllaneial figurcs sCIOn.' Care the ) (he ivc Vida May.~n, Exceutiva Director orthe Ontario UQme Heallh Providcrs Association, an ACe member, also c')111plimcntcd C0l11mìssíol! 01\ its reporl. "We are ple¡I.~~ù to ~ee that str~ngthol1ing other parts of the health caIe system is now 011 agenùa," she said. "The Commission has done a good job ill recogojÚng IImt Ontilrians W¡¡¡1I services that will help them thei r houles for as long as pc.ssibk .. 33 j> P.05 * 1r 1 762 236\ '236 762 MARKHAM.., "We cxp~ct aI1 incrcase in the <wcrall q\ltllity of Cllre for Oul<!rinns," slutcd Joe Md{cYI101ds" Executive Director of the Ontario Community Support A$sociation, ¡¡Iso;¡n ACe melT\lJcl' "It's gmtjrying lhat the Commìssiön and the F,OVCrIUl1el1( have been ablc to make the han.1 dccisions (hat are necd~d to create a strong system of community services (br now nncllhe future." HOI'1E 345 RENFREW, T f' ALESCE 05:51PM v CON BGBIER 4-27-98 " A 45 () l'UE ¡:;;PR.,...2:=:-';;'¡?, A, H SENf BY:O,N, ,^ The Alliance lor Community Carc is made ¡¡p of: Ontario Associa(Ìon afNon-prot\! Homes and Services br Seniors (Homes for the Aged, hOllsing and community servkes) Onl<\rio Commu.t1i1y Suppurt Associatiüt\ (home C¡U'\:, homemaking and WI1ln1UI1Ì1y support services) Ont¡¡'io Home Health Care 1.'ruviù¢l's' Assocìaliol\ (private, commercial home he~!th and support service agencies) Ol\tario Nursit.\B !lOt\1e Association (cot\1mcrcial uoù not-for-pm/it nursing homes) :>aÎnt Eliz.'\bet11 I N\lrsc" Carc ¡wd Viclodan Order \>1 lealth io!! rni 0110 (nun¡iug agcnc1Cs) Collectively, Alliance tnernbcrs provide eare to over Ontario cilì~CI1s and their I):¡rnilies. 1 (ormation: -30- For morc i.Vlid¡acl Klejman 905·851-8821 Vida Ma~.:(a ·'JíJ5-540-16Ij4 ohhcpa@balisp.llc e-mail 34 ru!chacl@\¡¡¡lIhss.org .Joe Md{cyuolùs 256·3011.1 e-mail REPORT TO COUNrLCOUNCIL Director of Social Services R. E. Bell, FROM: FUNERAL PAYMENTS SUBJECT: 1998, we have been advised that the a provincial disability pension has been decades, most recently at the 80% rate to a May Works Act on I on welfare or not subsidy for TRODUCTION With the proclamation of the Ontario subsidy on funeral costs for persons withdrawn. We have received this maximum of$2,250.00 life insurance, back to the IQ]~; The group most obviously affected by this is senior citizens. If they do not have Canada Pension or a family willing and able to pay, the cost of burial now reverts local the Anatomy Act or the Public Hospitals Act. The', these payments under the General Welfare Assistanc e nrs~us 20unty was Act, now municipality under empowered only to make revoked. Two options exist: I). The County continues to do the financial assessment back to the appropriate lower-tier municipality. These cases are referred to the responsible lower-tier last it and either pays the bill itself or bills CONCLUSION: This would municipality for payment. had a non-institutional address. 2) be the municipality in which the person pays within this option, level RECOMMENDATION: Option number I) is recommended with Council to choose which ""'-"--, Director R.E.Bell 35 - Approval for Submission REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 Projector 14 May DATE SUBJECT: ntrod uction/Background Staff attended two demonstrations of Multimedia Presentation Systems (projectors). We reviewed a number of different models with various features viewing qualities, and accessories. The machines can be used · to project directly off a computer onto a screen · as a VCR to project onto a screen · as a camera to project images onto a screen (one model only) As the County and the Lower Tier move ahead with automation and adjustments to the realignment of services, Councilors rely heavily on "up to date" presentations by staff, These machines give staff an excellent tool for these presentations. Considering the cost of this equipment, staff determined that an avenue of finding the funds would be to include $9,000 under the heading of Technology Integration in the Municipal Restructuring Fund application. We will receive approximately 60% of this amount through the Lower Tier (9,000 x 60% = 5,400) Council and staff can view Advantages: · saves staff time · professional presentations · saves paper and transparencies · reduces the chance of misunderstanding changes to resolutions, etc. excellent training tool staff can utilize the Power · · MS Office Suite that is part of our 36 Point program projector. '!" Disadvantages · cost as compared to a regular Staff have solicited quotations from several potential suppliers as per the Purchasing Policy, Because of the specialized nature of the product under consideration, Duplicom Presentation Systems was the only supplier able to meet our specifications. In addition, the quoted projector is a "demo" model, thereby reducing our costs versus an off the shelf product. Recommendation: THAT staff be directed to purchase a multi-media projector, carrying case and laser pointer from Duplicom Presentation Systems at a cost of $7,622,00 plus applicable taxes; and further, THAT the cost of the projector be charged to the Restructuring Grant - County Share Reserve. ~/ -MD Linda B. Veger Mark G. McDonald Treasurer Administrator/Clerk '" 37 REPORTTOCOUNTYCOUNC~ Mark G. McDonald, County Administrator/Clerk FROM: 1998 Relocation of Departments May 15th, DATE: SUBJECT: Introduction: n September 1997, the County Implementation Committee, as part of an organizational and structural review, concluded that the ultimate goal would be to consolidate County Departments in the south end of the County Administration Building. That is, ideally, savings and efficiencies could be realized if the Personnel Department and Library Headquarters could be consolidated with other Departments, on either the first or second floor at one end of the facility. The vacated space also would draw tenants and rental income. This matter was deferred pending a decision on the consolidation of Social Services with the City of St. Thomas. Discussion: We now have confirmation that the consolidation will take place effective on January 1, 1999, meaning the space currently occupied by our Social Services Department will become vacant sometime thereafter. That provides an opportunity to consolidate Departments at the south end of the Building. For example, consolidating Personnel with Treasury and Engineering on the second floor may be possible and practical. Additionally, there may be room to relocate the Library Headquarters to the first floor and consolidate with the Administrator/Clerk's Department, although this will require further study. the following benefits: more efficient utilization of staff - availability of vacation and sick leave coverage will increase due to combined staff resources n We believe that relocating Departments should result * efficient use of equipment - one photocopier shared by two or more departments - reduces the number of printers required etc. * Departments such as Personnel and Treasury work closely together on a number of services - it makes sense to be located in the same area 38 ~"'" * 2 eventually, the vacated space (particularly the Personnel Department's current location) should prove marketable as a prime rental opportunity * relocating functions: to There are some disadvantages Usually renovation costs are required to accommodate the consolidation some disruption before, during and after the Services and staff encounter move 1 ) 2) With so much change and uncertainty, there is no guarantee that more relocations may be required in the future - it is difficult to envision, especially with the downloading from the Province, what functions will fall to the County in the future. 3) Conclusion: Despite the vagaries and whims of Provincial policies, the Management Team believes we should at least investigate the advantages of relocating the Personnel and Library Departments to the south end of the Building, particularly when the Social Services Department will be vacating its current space on the first floor, Recommendation: THAT staff be authorized and directed to investigate the possible relocation of the Personnel and Library Departments to the south end of the County Administration Building and report back with an analysis of options by no later than the Fall of 1998, ALL of which is respectfully submitted, Mark cDonald, County Administrator/Clerk, 39 r REPORTTOCOUNTYCOUNC~ Mark G. McDonald, County Administrator/Clerk FROM: Meetings 1998 SUBJECT: Summer Schedule of Counci 15th May DA TE: Now that budgets have been reviewed and the consolidation agreement has been finalized, Council may wish to invoke a summer schedule of meetings. While it is not always easy to predict the number of meetings required to complete business, there is some logic to assuming the next few months will be spent by staff researching implementation options for the downloaded services for Council's consideration. That is, we expect the focus will change slightly to administrative matters as opposed to policy decisions. Accordingly, it may be possible to reduce Council's meeting schedule to one meeting a month until September, Traditionally, Council has not met in the month of August unless there is a specific reason to assemble. Recommendation THAT County Council's meeting schedule be amended as follows with the understanding that the Warden may call a special meeting for a specific purpose at any time one is required: June 23rd, 1998 July 28th, 1998 August - no meeting required September - resume regular schedule of bi-monthly meetings Mark Œ onald, County Administrator/Clerk, 40 " ALL of which is respectfully submitted Elgin County Counci To: Karen Dunn, Emergency Measures Co-ordinator From: Steering Committees 28, 1998 Thomas 9-1-1 Apri Elgin/St. Date: Re: Introduction The Elgin/St. Thomas 9-1-1 Steering Committee has recently been advised that cellular towers in the Elgin/St. Thomas areas are not equipped with hardware to properly service 9-1-1 cellular calls with the services offered through the Bell P.E.R.S. package. This hardware is more commonly referred to as a "Class 5 Office". Discussion Under ideal circumstances a cellular caller using 9-1-1 emergency services in Elgin County/St. Thomas would connect directly to our primary answering service in Sudbury or Ottawa. For a direct connection to Elgin's 9-1-1 primary answering service a Class 5 Office is required, Representatives from Bell advised that Elgin County does not have a Class 5 Office in any of the 10 cellular towers within the County. At present 9-1-1 calls received by any of the towers are transferred to a wire line and than routed as a ten digit number to the London O.P,P. Communications Centre. The London O.P,P. Communications Centre offers this service to municipalities which do not have 9-1-1 emergency services, They will continue to provide this service to Elgin/St. Thomas after cutover; however, they are currently investigating setting up their own primary answering service for which they will be charging for their services. The only other 9-1-1 emergency cellular option available to Elgin County is to route the calls to a wire line telephone number which would reach the Elgin County 9-1-1 primary answering service, as a ten digit number. emergency Thomas 9-1-1 Neither of these options are ideal for a unique Elgin County/St. service. the Solicitor companies and cellular Recommendation That a letter be sent, on behalf of the County, to al General requesting a Class 5 Office in Elgin County. -----!Q)V\JlO. Emergency Measures Co-ordinator 41 Submission Approved for Elgin County Co unci To: Karen Dunn, Emergency Measures Co-ordinator From: Promotion and Steering Committees 28, 1998 Thomas 9-1-1 Apri Elgin/St. Date: Re: Introduction The Elgin/St. Thomas 9-1-1 Promotions and Steering Committees wish to report and seek guidance on the following items. Discussion Newspaper Insert: The Promotions Committee has agreed that a newspaper insert will be included in the September 1, 1998 Times Journal and September 5, 1998 Extra to promote 9-1-1 in Elgin/St. Thomas. The insert will be fully funded by advertisements, which the Times Journal is currently soliciting. Billing: The Steering Committee was advised by Bell Representatives that a $0,32 charge for 9~1-1 services will first appear on individual phone bills September 19, 1998. Cutover Ceremonies: The Promotions and Steering Committees are both seeking guidance for the location of the 9-1-1 Cutover Ceremonies. Possible locations for this ceremony could include the Fire Muster on Labour Day Weekend, Memorial Arena in St. Thomas, or The Elgin County Administration Building. Ceremonies should be held Cutover the 9-1-1 Recommendation County Council determine where That ~. Emergency Measures Co-ordinator 42 Submission Approved for ELGIN COUNTY TREE COMMISSIONER! WEED INSPECTOR OPERATIONS REPORT May 1998 April Tree Commissioner ,. Investigated three complaints regarding improper logging or clearing of bush. Two complaints did not contravene the County By-law. The third involved a small clearing for which all wood was to be used for personal use but an application was completed and submitted regardless as the primary purpose for the clearing for fann maintenance work. and timber buyer regarding proper procedure for ,. Issued written warnings to local logger submission of not ice of intent throughout the County for logging. and County Administrative Staff regarding .. Investigated 6 active notice of intents .. Continued working with County Solicitor resolution of Tree By-Law violations Weed Inspector .. Discussed with District Weed Inspector the new restructured County and roles of Weed Inspector within the new municipal boundaries 3n..L 86-6t-^""W at : 43 ta '" H..Ln""·SN08 ~33~8 3'..L..L3~ z:Ø.........ZØ..d 998 Memo To: Elgin County Council From: Hugh Guerts, Tree Commissioner May 8 Re: Application for Minor Exception from Shelly Doan Lot I Cone. 5 Township Bayham On March 31 st, a violation was observed at the property of Shelly Doan, Lot 1, Con. 5 of Bayharn Township, Clearing of bush took place without an Application for Minor Exception. For your records and ours, please be advised that an application has now been submitted by Ms. Doan. Approximately 30 trees were removed although the primary goal ofthis clearing was machinery access, the second goal of the clearing was fuelwood for the homestead. Cutting has stopped and no more trees are to be removed. Because the wood wí11 be used for personal use, no violation of the act has occulTed. However, because the primary reason for clearing was farm machinery access, a notice of intent has been requested for consistency in procedure. -""""14 t further :an.L aG-G the application as presented and that no <at : 44 H~n~~SN08 ~33~8 31~~3~ zø Rcoommendation: That council accept action on this matter be required, :s:::Ø.......s:Ø-d p_ø:g......øs p..ß1,'.:E1:2 05 KETTLE CREEK CONS.AUTH $. (~,...'T H S t, e./v.-1 '1.???7e DoX<.-?7 C -' (> SÒh"Y) ¿J,Lo.-l Ke. y-- t·, ,'" c: L"; R. e: e. t< ~ KE.,TLE 1 : : 16 14 -~e TUE 3-98 WED 1 ð 1 MAY- ?6S - 2¡¡1/ FA-;r. S('7~ ~bC:~....::nOI~1/1 5r, rloti,mA$, Oro("^I~I~ h~'VI "'Ò.... ;~I~j t~h'~W I';\¡( \~\~\ G~~,~;.r.1 IUl\,KQ,f\I;QO!lAI.O ~to1~I' ~~",,,,~\n'~OI\<'\P'" ¡AlP".! '^\lOII¡\ ~. ~cJtAtll 1,,'~'¥CU....,t~~, ,.... .A THE TR88S ACT APPLICATION FOR MINOR EXCEPTION I! We wish to apply for a minor e~cep\.on fro", 1M provisions of the COJ·,ty of Elgir. By,Law No. which restrio\s and regulates thst destrJctior, of trees. In orcer \0 be allow&C ~o remov€; treeS as oullined i~ this applioalion, .she \\...\! J)c>O" - ..-,,--"'-'-'" _...~- - -O~\-I-\ ~\~~'J.-.-=~-----:_'=..= pos\alCooe I\)S\\- ~O\ PhonaNo, -'-- - - ."..~..--- --- - ...-,-.--" OF OWNeR(S) MAILING ADDRESS' NAME(S 1. -.---.,--"" ':J _.JA> LOCATION OF LAND: Municipality (ToWn, Vii!age, Township) .,.- RGgis\..red Plar, No - ----.--.- (ð"') ----..~ W4.::': ...-' ..._- - .-' ,- \,,,"" _0""_- ."u..,<::.--. -.-...-----.---. ____._.___M'Ø--- W!Shhg \e Rert,Ov~ tretS, Q \"I ~"( ·re..:)')! 'ê, LoINo, Lot No. Reasen lor 2, ,.... L - 3 , , I I I ¡ ! ! --...... ItCeS e~d size oll'aes 10 be removeö ~ ...u. ,E.o¡."){c..rt.. '3""""' ----- .- .--.-.-- 4, MeIers 45 2. _ ..~.- " "',,"- '.'V'dth Araa 10 ba t~~ared (In \00 Me¡I!~~ rr.e~~IC) Le~9t1\ 5, "... I , , , Î \ ,.. . I ,\';~: , ~ ," .. I',,;',. I:;"'" !:. ~ I , ! , I I MAY-13-9S WED :1.4:136 KETTLE CREEK CONS AUTH \,\as lhe owner preV¡oUSI~Plied for an~ beel' 9rao~e~ pòl "',""",' ", " ' Yes ( ) No ( If yes, please indioate the purpose \0 which lhev were removed approximate size of area cleared aod dale. -' . --........-- - -- ~.- ---- - 7, Names, mailing addresses and pnone numberS oí all owners or property which abults Il1e land of the owner of ¡he treeS in respecl to which Ihis application is made as per section 9,2 of tne acl, (If insufficient space beloW please attach another ~hee\ of paper) , 8t.~~_ ~~B..É.,\'! r. þ~.-;;>''\Ðb VG17 " \ .-.'- - ¡M'fò/(T1), " . -..-" ..--.-~'- -- _ _._ a - -'- ",-"--,,.,,-, J 134/135 p ¡j , ¡' Olher infol mation deemed perline"1 to \11is application, ..:d.~~.~ (1 ~:ShQi,,!'lli:f\iù.~~d.ctD -5.Q- ~¡Je-.- ('0." \..~Ù:. \ b;-\h bL~...rrodil'-Ol.!j-'-"--'- -- - .__._.._.---..---.--'--- 0" .._ -- - .-.,..-"'- .....__.__ ",_ _"_-' ... .,_'W_".'" .- Eôch a¡Jo1icaliOn must be accompanied bV a ske\l;h, no smailer \lìan ¿ù CC1\\'''"elreS by 35 centimetres, showing: (a) The par~el of land Ihat ',s the $uojec\ of Ihis application. cle~rly \, ,0,( :;tìng Ihe area proposed 10 i:I~ cleared õn<J Ihe area Of Irees which will ,ema:n (I:» i:ll.lildings or, the owner's properly and alSO on Ihe abul:ing properly, (c) use of abutting lands (a.g, reslóential agricultural, collage, cor.''':1ei'. ; I ~IC ' . 10, As M on sile inspection wi\! i:le r.1õde, Use perimeler oi \rees which will remain if \, I applicaÜon is granted. must be marked by spraying or some olher mean~, \0 clearly indi~a\e during \hls vis" what Is proposed 10 be rell\oved, -~,. £}~~ oal~ 9 8. ;'0 , i , ¡ í I I I I I ,'> , ,. (',..."\ C. 86-.Lë::-tldl:f : '" ~'1 ¡,~. 1.. ~: ,..,;: .:;:'::: ·,!·.v(\!~..:; ·t...~,iJ.K...m: ", NOle: If \l1is applioa\ion is Signed by other Ihòn Ihe owMr, wrilten authorization 01 Ü'e owner(s) ml.ist ecccmpany (ne applicalion, II Ihe applicant ,s a corporation, the appl\~allon must be slr.' leI \0.. .~ ,,«0,0' I.nt! thai oosilioo mu'\ be Indicated) anolM corporale seal sh3\\ be affl~td, ttv~S9.!..6'J;S1 c ~w~~~~3~'~M w¿ Zi:Zi 46 ~ rJ_ou Area £Ø-d ,-.. , I' '\ 05........05 p , AUTH CONS e3J'II CREEK KETTLE p' 06 : 14 WED MAY-13-98 ..,~-"., " .,. ·:;:~~....,~~'11v.. ,~ ·«¿:t~~.·~"I'~ ?~r~ : ..,. . '.. I ' ~;;:'.(/., :.:....:\::.;: I. ~;' . . ~ ' I ~ .~"':J'...."""""~,Rf.'.f'Rt1S ....,.. : ,- (-' '---:-::. - ,~~-t""".r,'. '~:·';l'r~:i!,1:1;.;, ".1/:,":< ,~ ".'."'" , :'~:.:.. :.,: ." r~;'~' 1 ) : I .J '~.~ ..~ 1 I \ , I ¡Ii 0'\\, IS \ 1 i I' ' rr:CN~, \ i I I i I \ I I I i \ , I C\\.'(t~~ ß:,¡ l'U1 I \ ¡;! i I \ \ I ! I ' ~D~~ 4 Jtf\ :(~Ù:{'I ¡ \ \ I I I I ; \ \ ¡ : I I i ! ' I I I ! I ! \ I I! i': ¡ .,.,- \' ' ' : 'S' l!~ . i i! !. i L k\ \çL): t'c,\\ 'I I l.' \! ! I , ' r- 5 I : Ii\. ! ',: í ~,,:\:. I ,\«'~~''',¡,! ~ ! : £1ï;<'<~ O~'\Ù,~:"Î'\ ), d' I' :: . f!~\)'<' t. ,-\t"\Ò(¡(~ )' , , 'c' ,Ne ! .,l , , , : \'(:.1\' ' I I .., I i \' ¡' . , ' I ' , I I I , ! \ , ¡ ! , , , : " ~Ct( \ìe ! I Q\\\\\,~ ! i \ ,,_HO i í I , I : I I , I : \ I 1 , , i , , , I I 0' '.\ Ij\CM() I I i I , , , , I ' I I ! I \ I I ! i , , I ! , , , , , ,~ , J, ~'J ,':,:~:'.<""::.;:' , ". ". ,',.'.', ",:.'.'';'''' , .' .,~,.... "f ' ,~ d~\~JrJj/ , 'i7t.'{ ,:,:,;~".' :"~;:/ ,,:-: (',' f ,/"/ : , , ~ Wd s::t , 4,,7 SWè!'C'.:H:13>1îI::fM -, .','.' ~~j '" ...-'-'O'~ " ,,' ,;:¡~~' . .:. " " 1998 MAY 26TH, COUNCIL CORRESPONDENCE - ish ia re: French/Eng Ori City of Items for Consideration Ms, Laura S. Lee, Manager of Council Services/Clerk, Twinning Program. (ATTACHED) 1 Mr. Gord Perks, Policy and Communications, Toronto Environmental Alliance asking for Council's support for a deposit return system as an option for funding recycling. (ATTACHED) 2. Mr. Sam Coghlan, Chief Librarian, Oxford County Library, requesting support for their resolution which asks for Ministry funding for Internet connectivity for public libraries. (ATTACHED) 3. Mrs. Pat Kemp, Deputy Clerk, County of Peterborough, requesting support of their resolution to delay implementation of the new Municipal Act. (ATTACHED) 4, Township of North Dorchester, with a resolution requesting the Provincial Government to enact legislation for immediate action to permit the use of only a reusable plastic (PET) pop bottle for beverages program. (ATTACHED) . '~N-: +. 48 5. {p Page BB2 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-) EST B4/24/98 22:51:39 , o P 416971619 O»rfllin il!L.ePHDWe (705) U5-1!11 FAr;gIMtL¡: U'Oti) ~Z'''1i178 FAX NO, nf ANO 'Œfty 02:42 PN APR-24-98 FR " \ O~ILll~ CITY C;NTRE GO ^NDMW ~T, $, ~.o. BOX 310 Ohlll/A, ON. LOV BJI , 17051329·7232 DIRECT LINE CITY MANAGER'S OFFICE 1998 7, Apri Municipalities In Ontario To a Fronch/English TwinnIng Program In June, 1996, the City of Orillla unanimously passed a motion to e¡(plore the possibility of twinning our City with a city in Quebec of sllnilar size. The Quebec city which entered into such a relationship with Orillia was Ville de Vaudreuil-Dorion. Re~ This has rosulted In four exchanges between the two communities and further exchanges will Include social avents, servlee clubs, economic, Industrial and commeroial entities, church, mtJsic, art and school groups, sports organl28,ions and internet exchanges between students of air ages. DurIng the recent ice storm, the people of Oril/ia responded with contributIons of money and services exceeding $16,000,00 that was forwarded by the Orillia TwinnIng Committee ('Rendezvous") through the Red Cross directly to Vaudreuil-Dorjon, 9, "THAT Ontario municipalites seek ~ meanIngful connection with a Quebeo municipality involvIng sooia!, economio and sports Interests so that the people of Ontario and Quebec can get to know and understand mare of each others' concerns anC aspirations; 1998 adopted the fOllowIng resolution: Its meeting held an March a Counci AND THAT copies endorsement. The Orillia TwInning Committee has offered to esslst all municipilatles this Initiative in seeking an apPropriate Quebeo loeatlon.' for OntarIo in municipalities a to forwarded be resolution thIs of who wish to consider I Would be pleased if you would prese/'lt this correspondence to your for endorsement, with e request Counel Yours truly, ~dJ~ Laura S, Lee, B.A., A.M,C,T, M~nager of Counoll Services/Clerk LSL;hr This material is provided under contract as a paid advertisement by the originating organization, and does not necessarily reflect the views or positions of the Association of Municipalities of Ontario CAMO). its subSidiary companies.,.9fficers, d~tors or DQents. ~ 49 r......& e."""".....t£ AIti..", To Ontario MWlicipal Councils April 17, 1998 Dear Municipal Council, The provincial government is poised to make a decision that could cbange who pays for waste management. Environment Minister Norm Sterling bas a report in ftont ofbim entitled Recyclin¡¡: Roles and Re!!¡Jonsibilities. That report lays out four options.for funding recycling, Trade Associations representing packaging manufacturers, supennarkets and pop companies are advocating the first option; user pay for garbage collection. Environmentalists and many municipalities are advocating option four: a deposit return system for beverage containers. Weare writing to urge your council to pass a resolution supporting deposit/return and to forward it to the Minister. For your information, we have attached a copy of a brocbure we are distributing on user pay. We have three basic reasons for proposing deposit/retum as preferable to user pay. First, user pay doesn't work. The only comprebensive studies on user pay support this view. Tbe studies found that th.e waste reduction attributed to UBer pay are actually the rcsu1t of people crushing more garbage into each bag and illegally durnp.ing and. burning waste. Also, the costs of ádministering and policing the program were so high that simply spending on recycling programs would have diverted more :waste per dollar. Second, user pay makes consumers pay the price for disposing of non-recyclable packaging despite the fuct that consumers do not make decisions on the type ófpackaging used. The history of refillable bottles shows that consumers cboose refillable bottles if they are available. In 1976 refillable bottles were 33% of total pop sales in Ontario. Then a regulation requiring equal shelf space for refiHables passed In two years refillable sales jumped to 72%. Since the province has stopped requiring the soft drink industry to market refillables the share has dropped below 2%. When refillables are equally available at a competitive price, most of the public prefers them. However, the public isn't given the choice. If industries, such as the pop industry, who make packaging decisions are made to take responsibility for the costs of recycling/disposing their products and packaging, the amoWlt of waste generated will be reduced FinaJly, a deposit system redoc,," waste more effi.ciently than curbside recycling. In 1978 72% of pop containers were diverted ftom landfill. After spending hundreds of millions of dollars on tbe Blue Box 25% of pop containers are recycled. We would be happy to provide any further assistance in this matter. Sincerely f~ ~ Gord Perks Policy and Communications 122 St. Patrick St., #209 Toronto, ON M5T 2X8 (416) 596-0660 50 ~ j ::; :;) . ... AI e z AI :;) Iii III 1 I ~ f¡j . j ~ t .t J .~ .æ 1 ~ ~ ~ ~ , i! It ~ j .11 f ø. ~ c .. AI! ª II III ,?¡";' !S :;) õ ~""Ø D. - P ~ ~ Ii. 11 iß , .... 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'-JI ' 130 Oxford St" Ingersoll, ON N5C 2V5 (5191485-7394 - Fax: 15191485·4028 sam@ocl.net County Council, County of Oxford Local municipal councils in Oxford Woodstock Public Library Board Tillsonburg Public Library Board County library boards in Ontario Chief Librarian MEMO TO: Sam Coghlan, 24, 1998 FROM: funding of Apri Letter to Minister of Citizenship, Culture & Recreation re Network 2000 DATE: SUBJECT: Oxford County Library Board has passed the following resolution: That the Board write the Minister of Citizenship, Culture and Recreation requesting that her ministry pay all costs for Internet connectivity for public libraries and that copies of the letter be sent to the following with a request that they send similar letters to the Minister: Connty of Oxford Local municipalities in Oxford Woodstock Public Library Board Tillsonburg Public Library Board all County Library Boards in Ontario Oxford County Library Board to Isabel or Board write the Minister in support. Accordingly, I enclose a copy of the letter sent by Bassett and I convey the request that your Council two-page fact sheet regarding Network 2000 for information, 53 ~ I also enclose a Library N5C 2V5 485-4028 Oxford County 130 Oxford Street, Ingersoll ON Voice: (519) 485-7394 Fax: (519) 1998 April 24 and Recreation Bassett Culture Floor Honourable Isabel of Citizenship, Street West, 6th ON M7A 2R9 The Minister 77 Bloor Toronto, Dear Minister Oxford County Library is proud to be a pilot site for your Ministry's Network 2000. We are proud of what we have accomplished ourselves in Oxford County through partnerships with others locally, provincially and federally. We hope to help Network 2000 become an exciting testament to what is possible by combining local partnerships with a province-wide network concerns regarding Network 2000. The Board partner, your Ministry, is proposing responsibilities to the local the cost of Internet connectivity Oxford County Library Board has proposing to implement that one of refer one its to However, how you are has concerns to transfer library I Oxford County Library Board strongly urges that your Ministry retain responsibility for providing Internet connectivity to each local library participating in Network 2000. The Board believes that the Government of Ontario should pay for Internet connectivity for the following reasons Network 2000's most dramatic benefit, the benefit that has drawn sponsors and partners of international stature, is its provincial scope. One library alone would not be able to capture the interest of a Bay Networks or Hewlett Packard; it requires the combined effect the libraries in Ontario. this level of connectivity will Library, serving a able to afford an bandwidth Rural regard a of all For purpose, a standard be necessary. Oxford County rural population of 50,000 may not be Internet connection at the same and dependability as a major urban centre. communities are at a disadvantage in Ontario in to telecommunications access 1 54 2 In past partnerships with the Government of Ontario for resource sharing that have included a telecommunications component, the province has paid the telecommunications component. For example, before INFO the Ontario Library Service paid the cost of connecting to Utlas. 3 If one party is paying the cost of connectivity centrally, the opportunity for high volume discounts will be much greater. The Government of Ontario will have considerably greater buying leverage than will individual local libraries. 4 As the Network 2000 was originally described to local libraries, no mention was made of having to pay for Internet connectivity at the local level. The news that your Ministry expected us to pay came as a surprise, especially in light of the excellent reasons your Ministry should retain that responsibility. Again, I urge you on behalf of Oxford County Library to retain responsibility for providing Internet access to pUblic libraries engaging in Network 2000. I trust that you will give my request immediate consideration as Oxford County Library is about to be installed as a Network 2000 site. Yours very truly, ~~ David Warden Chair, Oxford County Library Board County of Oxford local municipal councils in Oxford Woodstock Public Library Board Tillsonburg Public Library Board county library boards in Ontario Ernie Hardeman, MPP Oxford Toby Barrett, MPP Norfolk 55 Network 2000 it? Network 2000 is a strategy to create a 'virtual' provincial library for aU Ontarians, including those in rural and smaU communities. It wiU enable libraries to provide access to a fuU range of multimedia infonnation resources available on the information highway by means of high-speed links between public libraries, provincial public service information resources and services, and the global infonna- tion infrastructure. Network 2000 - What is Network 2000 has six components: I. Infrastructure - developing the broadband telecommunications backbone, and hardware and software to access it. 2. Digital content creation - digitizing local infonnation for delivery and access over the backbone. libraries 4. Partnerships - developing partnerships with the private sector, other public sector groups, and provincial and federal govemments to achieve cost efficiencies and avoid duplication of services and resources. and library users in Ontario public information workers Training - training 3 Marketing - conducting an on-going marketing campaign to support Network 2000. 6. Legislative Framework - enabling Network 2000 through legislation, particularly the focus in library legislation on the provincial interest in the province-wide library network. 5 Network 2000 - Origins The Network 2000 strategy was developed in response to the Ontario public library community's One Place to Look strategic plan; specifically Goal A, to develop a provincial infonnation grid. Network 2000 is a key strategy in the Strategic Directions Council's Call to Action. The "2000" in Network 2000 refers to the year 2000 when it is planned that aU public libraries in the province will be providing access in one fonn or another to the provincial infonnation network for the benefit of all Ontarians. , I ¡ To support Network 2000, in October 1996 Marilyn Mushinski, Minister of Citizenship, Culture and Recreation announced Library Strategic Development funding for telecommunications hardware, digital content creation and a 239.50 pilot project. On March II, 1997, William Saunderson, Minister of Economic Development, Trade and Tourism announced that the Ontario Public Library Strategic Directions Council would receive $1.6 miUion for Network 2000 as the result of a successful applica- tion to the Telecommunications Access Partnerships Program. The private-sector partners in the Net- work 2000 project are led by C.K. Tan of Avita Technologies. Partners include Microsoft Canada, AST- Canada and Bay Networks. 56 brary's services? informationltelecommWlications infrastructure. Public connections, including high-speed links to other public I Network 2000 will create a province-wide libraries will have access to high-speed Internet libraries. mprove my Network 2000 How wi have a number of opportunities is in place, public libraries will infrastructure Once the Network 2000 available to them. libraries: help public Network 2000 will · offer new, innovative information services. · reduce the costs of information search, retrieval and dissemination. · increase the efficiency and productivity of public library-based information services. it possible for libraries to: · work together to buy, install and share new information products. Library partnerships will be able to purchase, install and share new information products (software and data bases including but not confined to CD-ROMs) for improved public access to up-to-date information. make Network 2000 will it available over the network. The ability of public will help them market their services locally for · create their own digitized content and make libraries to acquire and house these resources increased public and mWlicipal support. · deliver information services to patrons at home or at work through video conferencing. public libraries using a variety of automated and resource sharing across the province. · enable patrons and staff to view the holdings of other systems, resulting in improved information access i I J " iriformation contact: Stan Squires Manager, Telematics and New Media Unit Cultural Partnerships Branch Ontario Ministry of Citizenship, Culture and Recreation T"¡,,nhnne (41 (;) 114-7632: Fax (416) 314-7635: e-mail: squires@)mczcr.gov.on.ca 57 For more McDonald G Mark COUNTY OF PETERBOROUGH Elgin lOCATION: County of ATTN: Sandra Heffren Linda B Veger County Court House, 470 Water Street, Peterborough, Ontario K9H 3M3 Telephone: (705) 743-0380 Toll Free~ 1-800-461-8996 Facsimile~ (705) 876-1730 e-mail: ptbocnty@county.peterborough.on.ca '<2 spec!<21 pl<2c, 1998 May 7, Honourable Mike Harris Premier of Ontario Legislative Building, Queen's Park Toronto, Ontario M7A ¡AI Dear Sir: 1998 passed the following motion: 'That the County of Peter borough demands that the Government of Ontario delay Ihe implementation of the new Municipal Act until public meetings are held to hear tnput and concerns from the public and elected offic/als on the proposed legis/aUon and jùrther: to advise that County Council at their meeting of May 6, is This municipalities in MPP's and to all That copies of this resolution be ciroulated our local Ontario for their support Under separate cover, I have forwarded a copy of the County's concerns as well as the Association of Municipalities of Ontario and the Association of Munícipal Clerks and Treasurers ofOntaoo's position regarding the new draft Municipal Act. We trust you will take our concerns into consideration. Yours truly, (Mrs,) Pat Kemp, A,M.C.T.. C.M.O. Deputy Clerk B. Danford, MPP G. Stewart, MPP All Municipalities of Ontario Association ofMunícîpalities of Ontario Association of Municipal Clerks and Treasurers of Ontario PKIlc c. ~~I!'\j~ju,P.",\\!.AgY.e.!1!~el!\ê!l!..ª-I!.<!..il~.yie\y'~..ª,!.d."ºl11!!!.eJ!J~.!JJ:e_!!ºJ.Jl!lªº.f.~.c.d..Þ,Y..AMÇIº, 58 Page ElEIl Of ElEIl 21/9B April 1 519 &33 7&&1 AMCrO Veger Linda B, -) PLEASE CIRCULATE TO: Sandra Heffren ; Mark G. McOonald ia Fax v Apr 22 199B ElEI:19:1B RESOLUTION OF COUNCJL Moved by: Councillor Brian Courtis Seconded by: Deputy Reeve Jim Maudsley (Resoluûon #179-98) RESOLVED THAT WHEREAS on Earth Day, thousands of Ontario students, teachers, and municipal leaders studied the conservation and caref'Ul use of resources and how people aroUJ1d the world are working to restore the reuse ethic in their communities; AND WHEREAS we can learn from other reuse practices in the world and apply those ethics to promote reuse in Canada; AND WHEREAS many European and South American countries utilize a plastic (PET) pop bottle that reused 2S times; is capable of being sites AND WHEREAS in the Province of Ontario, plastic (PET) pop bottles are not reused for bevcrage purposes; AND WHEREAS reusing would contribute 10 a significant reduction in the amount ofmaleriaJ deposited in landiill throughout the province; and UJ1derstand the importance of AND WHEREAS Ontario's students and adults alike care deeply about the environment conserving our resources and thc issues related to reuse NOW THEREFORE BE IT RESOLVED that the Corporntion of the Townsbip of North Dorchester petition the Provincial Government to enact legislation to pen:nil only a reusable plastic (PET) pop bottle program so that each PET bottle can be reused 25 times, UlÙike many environmental challenges, this issue has an immediate solution and as sueb requests the Provincial Government to take immediate action on this matter AND BE rr FURTHER RESOLVED that this resolution be circulated to the Premier of Ontario, J\iIinister of the Environment, Association of Municipalities of Ontario (A.M,O,), Ontario Small Urban Municipalities (OSUM) and to all Ontario municipalities for their consideration and supporl, Carried, 6 Apr 98, ) 79-98 enaçled 011 Cerlified true cmd çorreçt copy of Resolution No. 59 R, G. LaCroix. Clerk I1This i$ s. paid advertisemcnt a.nd its views and cornments arc not endorsed by AMCTOrl 1 I , I i i I I I - -. ~œ@~~;~;~~®:. "'MAY 21 1998':"" ,:j ADMINISTR MIDHURST;-e (705) 726-9300 FAX (705) 725·1285 " OFFICE OF THE WARDEN EXT. 226 COUNTY LINES, MIDLAND AREA: 526-2261 . BEETON AREA: 729·2294 STAYNER AREA: 428-3143 . ORILLlA AREA: 326·7397 Witmer, The Hon. Elizabeth Minister of Health, 10th Floor Hepburn Block 80 Grosvenor St., TORONTO, Ontario M7 A 2C4 D. Harris, 1998 The Hon. Michael Premier, Legislative Bldg., Queen's Park, TORONTO, Ontario M7A 1A1 May 4, Dear Premier Harris and Minister Witmer: , resolution: "WHEREAS during the budget deliberations on April 28, 1998, Simcoe County Council refused. to adopt the requisition for Ambulance Services because they are health services which need to be provided seamlessly on a Provincial basis under the Ministry of Health's mandate. the following Simcoe County Council passed 28th Apri meeting of At its THEREFORE BE IT RESOLVED THAT Simcoe County notify the Ministry of Health, the Premier and the M.P.P.s representing the County that Simcoe County still believes that Ambulance Services should n.o.t be transferred as part of the Local Services Realignment program to endorse this in Ontario be asked Counties and Regions AND THAT al resolution." At that same meeting County Council established a Special Reserve and allocated to it an amount roughly equal to the estimated 1998 cost of ambulance services to the County The County of Simcoe has repeatedly expressed its concerns to our local Members of Provincial Parliament that the transfer of ambulance services to municipalities is not appropriate or efficient, particularly when municipalities have not been given the responsibility for ambulance dispatch. @ Page 2 2 Michael D. Harris Elizabeth Witmer Hon Hon The County of Simcoe is prepared to deliver ambulance services seamlessly, irrespective of municipal boundaries. It is because of the importance of the seamless nature of the service that Simcoe County Council believes that the ambulance service is an integral part of the health care system. As such it needs to be provided and paid for by the Province within the mandate of the Ministry of Health. On behalf of the Corporation of the County of Simcoe and its member municipalities, I ask that your Government reconsider transferring responsibility for ambulance services to the upper tier municipalities. response early look forward to your Garfield Dunlop, Warden. Hon. Jim Wilson, M.P.P., Simcoe-West Mr. Allan McLean, M.P.P., Simcoe-East Mr. Joe Tascona, M.P.P" Simcoe-Centre Mr. Bill Grimmett, M.P.P., Muskoka-Georgian Bay Counties and Regions. Province of Ontario Simcoe County Member Municipalities c COUNCIL CORRESPONDENCE - MA Y 26. 1998 Consent Aaenda Items for Information ness. Mrs. Heather Wice, Chairperson, Thames Valley District School Board, thanking the County for donating a County Flag for the Thames Valley District School Board time capsule, during his recent "Thank You" card from Fred Boyes for flowers sent 1 2. The Honourable AI Leach, Ministry of Municipal Affairs and Housing, with a report summarizing the findings of six consultants on the condition of 119 public housing projects in the OHC portfolio, (Report available from the Clerk's Office) 3 The Honourable Tony Clement, Ministry of Transport, thanking Warden Clutterbuck and the delegation who met with the Minister to relay the County's concern for the method of funding for highway transfers. (ATTACHED) 4. Ms, Gail Ure, Regional Director, Long Term Care Division, Ministry of Health, with information concerning health service and the expansion of long-term care facilities. (ATTACHED) 5 The Honourable Stephane Dion, President of the Queen's Privy Council for Canada and Minister of Intergovernmental Affairs, regarding Council's resolution of support for new Terms of Reference for Municipal Government. (ATTACHED) 6. Ms. Marian Smith, Business Manager, Tillsonburg & District Multi-Service Centre, thanking Council for support through the approval of their request for a grant of $5,000.00. (ATTACHED) 7 The Honourable Chris Hodgson, Chair, Management Board, Special Circumstances Fund, regarding the proposals put forward by municipalities towards consolidation of services to better plan for the future of their municipality. (ATTACHED) ~1f~~q . '~1:k ~h ~~ 8. q r~ 60 0). ~ --~------ -_.._---,,-,._----~--- f;}i;~-:_~ ;1 l-:LkL~-___ k,.,,,.\1dvUY!¿2)____ ~ ~~- - í- - - - , " ....., d ____f ~...~~,o, J~(~t.ja..,f"':::--!t.L_ _ 'y' '~'v~l_ :f7-çJ~,__ ~ I " , , x,.- . " ç'£'L ._,..L:~. _L__~__ ---"~, /L,,_~\) .~____I--.-------..-'..-n...----.~~------------.::.:..J t ~+----" - _\.;~,~===--:-- =~w,' ;ì, ,I, C, ' , 2(_ -~ff_ -=.---~lr-l.---- Board School District Valley Thames (John) Laughlin, Director of Education and Secretary w. OFFICE OF THE CHAIRPERSON --.. _. ~Œ@ŒQWŒ® APR 24 1998 1998 Sandra J. Heffren, Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario 20, April CUUNTY OF EI.GIN ~---.s.LERK'S omCE N5R 5Vl Heffren: On behalf of the trustees and members of the Senior Administration, thank you for providing us with an Elgin County flag for the Thames Valley District School Board time capsule. Dear Mrs. One of the strengths of our new board is the commitment to students brought by the four predecessor boards of Elgin, Oxford, London and Middlesex, As we gather memorabilia from these partners, we realize that we also enjoy a history of positive relationships with our municipal partners who share our commitment to students and the community. We are pleased that you will be a part of our time capsule which we hope will provide the viewer with a snapshot of the forming boards at the time of amalgamation. You have been an integral part of the Elgin County Board of Education and we sincerely appreciate your donation ofthe flag representing your affiliation with our Elgin partners. We intend to formally close the time capsule at our June 23 meeting and would invite you to join us at that time. Thank you, again, for your generosity. We look forward to our continued association with you as the Thames Valley District School Board. (519) 452-2000, Fax. (519) 452-2395 Tel HW:C c. C. Blewett Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L 1 ~~ ~ Ontario ~oc@mvŒ® MAY 1 1998 COUNTY OF ELGIN CLERK'S OFFICE Mlnlstère des Affaires municipales et du Logement Bureau du ministre 777 rue Bay Toronto ON M5G 2E5 (416) 585-7000 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street Toronto ON M5G 2E5 (4 I 6) 585-7000 1998 April 27, ..:.:::: heads of council: With this letter 1 am fOlwarding a copy of a report done by the illI Group of Toronto that summarizes the fmdings of six different independent technical consultants on the condition of 119 public housing projects in the Ontario Housing Corporation (OHC) portfolio. To all Over the years, OHC has introduced a number of capital programs to allocate funding for capital needs on a priority basis. In 1995, a fully revised and comprehensive asset management program was put in place by OHC that gave us even more certainty that our buildings were in good shape and structurally sound. There was a need to confinn this, however, particularly in light of our government's announcement that responsibility for social housing would be devolved to municipalities. OHC decided last year to proceed with building condition audits by independent experts on a representative sample of the portfolio to test the accuracy of the information obtained through its in-house capital management program. In analysing the initial reports, illI Group found that the six technical consultants hired by OHC unanimously reported the condition of the 119 projects inspected generally "as good or better than private sector buildings of similar age, in similar locations." This was good news, and we hope it dispels some of the fears some municipalities have been expressing about the condition of public housing in the province. Although illI has given OHC an overall good report, we know there are buildings in the portfolio that need some work. OHC will proceed with additional building condition audits that target some high-rise buildings in a few large urban centres. They will provide us with further information abóut complex building systems that was not part oflast year's initiative. High-rise buildings have been targeted for this new exercise because they are more prone to building envelope deterioration, mechanical systems failures and other problems. Audits on other buildings in Toronto will be done in collaboration with the Metro Toronto Housing Authority. " 1ÓO'!"'~po¡;t(:",I1!)'Jm'1r ,a-:-,'aôdp.'per @ IC') "', ¡:-'!:;erJV<:"<~I~ [\prrn¡.:;o"~('i11"',)tiQ~ /2 ., " -2 We are anxious to work with municipalities on learning as much as we can about the condition of the public housing portfolio prior to devolution and are committed to sharing this information with you as it becomes available. The in-depth analysis done by IBI group is available to any municipality that requests it. Please contact your local housing authority office to obtain copies. ~. The audits performed on the 119 public housing projects are also available to municipalities through their local housing authority offices. A list of offices is included with this letter together with some background information on IBI Group, the sample selected and the methodology used to conduct the study. I would also encourage you to become acquainted with the public housing stock in your municipality. Staff at your local housing authority office would be pleased to arrange a tour for you anytime Sincerely, 62 Enclosures Mac Carson, ORC Chair Dino Chiesa, ORC CEO c Backgrounder its on Aud iti ding Cond il OHC Bu History '---. n June 1997, the Ontario Housing Corporation (OHC) issued a Request for Proposal (RFP) to secure the services of external technical consultants to provide an independent assessment of the condition of the buildings in various public housing sites across the province. Six successful consultants were selected in August 1997 and they began their assignments in September 1997. Final reports were submitted in December 1997, · A second RFP was issued in July 1997 for an external consultant to synthesize the information from the first RFP, to provide further analysis of the condition of the OHC portfolio, and to compare the information and recommendations in the independent building condition assessments with OHC's in-house capital plans and projections. The contract was awarded to 181 Group of Toronto. 181 submitted its final report to the OHC board on March 19, 1997. OHC Chair Mac Carson subsequently forwarded the report to AI Leach, Minister of Municipa Affairs and Housing for public release · Sample 119 projects were randomly selected for the review, representing approximately 10 per cent of the total OHC portfolio. A complete listing of all 119 projects included in the sample is included with this information · The random selection was done regionally across the province, based on building type (buildings less than seven storeys, buildings greater than seven storeys, bungalows, townhouses, stacked townhouses, detached dwellings and semi-detached dwellings). · "~ The sample included 532 buildings with a total of9,429 units. Projects were selected from each of the 54 local housing authorities (LHAs) in the system, including the Metro Toronto Housing Authority · The projects were packaged into 18 Individual parcels Each parce contained an average of 520 units, a mix of building types and a cross- regional mix of projects ....-. · Methodology As contracts were awarded to six different consulting firms qualified In building sciences to assess the 18 parcels, there was a potential for significant variations in the analysis performed. · the following OHC prescribed To achieve a level of consistency that the same team members assess all buildings and projects within the same parce · · technical that a standard checklist of building elements be used for a audits · be used for all building condition that a standard report format assessment reports; and · that consultants use OHC guidelines in such areas as life expectancy of building elements, building standards and capital work priorities. · OHC reserved the right to award a maximum of five parcels to anyone consultant to allow for some diversity in the final deliverable and to ensure that all firms could deliver a final product within the established timeframe . 81 summarized the findings and made recommendations on the portfolio's condition. This method of approach was to ensure impartiality and provide for the same third-party objectivity that was included in the . initial phase of the study. Consultants who were awarded work under the first RFP were not eligible to participate in the second phase 81 Group The Founded in 1974 81 Group is a multi-disciplinary consulting and design firm that provides professional services in thr:_~e broad areas: · planning; and facilities planning, programming and design; land planning and urban/regional development transportation/systems · · n · 81 Group is Canadian-owned and controlled with offices in 15 cities Canada, the United States, the United Kingdom and Israel. 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'" '" '" <!.) r/) :2 :2 :2 :2 :2 :2 :2 :2 :2 :2 r/) r/) ¡¡¡ ¡¡¡ ¡o.. ¡o.. r/) r/) r/) r/) E-< E-< ~ '" '§ ~ ~ ~ ~ ~ "5b .<:: .<:: "5b "5b ~ ~ ~ :2 bl) bl) co co co co '" '" ::; ::; ::; - =æ '" '" o:¡ o:¡ o:¡ ~ 8 8 8 8 8 8 0 0 ~ 8 '"¡; 8 8 'E 'E i i ~ ~ ~ ... ... r/) ... ... µ.. µ.. .¡¡¡ 0 0 ~ ~ ~ '" 0 0 0 0 0 0 0 0 0 <B <B .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i3 i3 '§ 15 15 '3 'ª ~ ] ~ ª ·S ·S tií 13 ::9 u u u u u u u u u u p. ...: ...: ./:J - ::; ::; ¡::: r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) r/) rJ) r/) r/) r/) r/) r/) r/) rJ) E-< -. I "'¡:¡ "'¡:¡ "'¡:¡ ~ "'¡:¡ "'¡:¡ ~ "'¡:¡ <U ,:: ,:: <U '" <U <U <U <U <U <U <U ~ ::! a a a a a a a 1 'g 'g 'g 'g 'g 'g 1:: os ~ ~ P.. P.. ~ P.. P.. P.. P.. '" 0 ~ <U ~ ~ ~ ~ ~ <U <U '" '" <U <U E-< '" ::! <U <U <U <U <U <U "" ::! '" '" '" '" '" '" '" '" çz çz "" çz 0 çz çz çz çz çz çz \D - ",¡- 0 \D 0 \D 00 N M \D 0'> 0'> '" - M M - - - - ",¡- '" .b ¡:c. ;> ¡;f 0 <U ~ ~ '" "'¡:¡ -€ .¡¡; '" <U § ¡¡. '" OJ) - ::::: ::::: .., 0 0 - ð ¡Ii :::8 "" :::8 <U :E ~ ;; ~ Q Z ¡.Li Q - os ,:: <U '" ~ 0 '" 'ã) ~ ~ "§ o'¿ o'¿ u 0 ::; .... .... g ~ ~ g g ~ ~ 1:1 U 0 0 0 <U ~ '" '" :I: 1=3 u "8 "8 E-< E-< '" ë 1:1 ~ 0 ~ ~ :::8 :::8 :::8 :::8 :::8 :::8 0 ¡:c. I:Q U - - .- :I: .... - >- HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A.'s: 54 DATE PRINTED: April 16,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR Algoma District Northern Phone: HMGR - Mr. Gary Avery 464 Albert Street East (705) 946-2077 P.O. Box 445 Fax: CHAIR - Ms. Claudette Chevrier-McLeod Sault Ste. Marie, Ontario (705) 946-5628 PGA SMl ~-. Arnprior Eastern Phone: HMGR ~ Ms. Catherine 0' Neil B McGonigal Street (613) 623-7951 Arnprior, Ontario Fax: CHAIR - K7S 1La (613) 623-8403 Brant & Brantford Southern phone: HMGR - Mr. Thomas Lockyer Colborne Court, Suite 201 (519) 759-6100 233 Colborne Street Fax: CHAIR - Mr. Robert Lancaster Brantford, Ontario (519) 759-1932 N3T 284 Bruce County Southwestern phone: HMGR - Ms. Susan MacKenzie Forbes Lambton Court, 325 Lambton Street (519) 396~3439 P.O. Box 1450 Fax: CHAIR - Ms. Jean Meisenheimer Kincardine, Ontario (519) 396~3499 N2Z 2Z4 North Cochrane District Northern Phone: HMGR - Mr. Ray Thompson Model City Mall (705) 335-6179 Kapuskasin9, Ontario Fax: CHAIR - P5N 2E9 (705) 335-8673 South Cochrane District Northern Phone: HMGR - Mr. Robert Sutherland 69 Main Street (705) 232-4095 P;O. Box 1028 Fax: CHAIR - Ms. Louise Serre Iroquois Falls, Ontario (705) 232-5471 POX IGO Cornwall & Area Eastern Phone: HMGR - Ms. Debora Daigle - Acting 1916 Pitt Street, Unit 11 (613) 938-7717 Cornwall, Ontario Fax: CHAIR - Mr. Claude Jeaurond Acting K6J 583 (613) 938-6280 Dufferin County Central Phone: HMGR - Ms. Janice Peters 15 Brenda Blvd., Suite 9 (519) 941-8221 Orangeville, Ontario Fax: CHAIR - Acting L9W 3L3 (519) 941-9444 Page 1 HOUSING AUTHORITIES &. REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A.'e: 5. DATE PRINTED: April 16,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER &. CHAIR - Durham Regional Central Phone: HMGR - Mrs; Debbie McCord Rundle Tower, 4 th Floor (905) 434-5011 50 Centre Street South Fax: CHAIR - Acting Chair Oshawa, Ontario (905) 433-5672 L1H 3Z7 '=-. Elgin and St. Thomas Southwestern Phone: HMGR - Mr. Harold Hunter 34 Churchill Crescent (519) 631-4580 St. Thomas, Ontario Fax: CHAIR - Ms. Yvonne Harris - Acting N5R IN9 (519) 633-8035 Essex County Southwestern Phone: HMGR - Mr. L. Paul Miron 15C Talbot Street North (519) 776-4631 Essex, Ontario Fax: CHAIR ~ Acting Chair N8M lA5 (519) 776-5510 Grenville &. Prescott Eastern Phone: HMGR - Mrs. Cathy Glover - Acting Federal Building, 292 Centre Street (613) 925-5906 P.O. Box 1299 Pax: CHAIR - Mr. Hugh Stewart Prescott, Ontario (613) 925-5646 KOB 1TO Grey County and Owen Sound Central Phone: HMGR - Mr. Rodney Wyatt 1131 2nd Avenue Bast, Suite 101 (519) 376-5744 Owen Sound, Ontario Fax: CHAIR - Mr. Ross H. Thomson N4K 2J1 (519) 376-0445 Hastings &. Prince Edward Eastern Phone I HMGR - Mr. Richard Courneyea 139 Front Street, Suite 200 (613) 968-3465 P.O. Box 682 Fax: CHAIR - Mr. Steven Lewis - Acting Belleville, Ontario (613) 968-3197 KBN 2Y6 Halðimand-Norfolk Regional Southern Phone: HMGR - Ms. Christine Brutin Acting 100 Colborne Street North (519) 426-7792 Simcoe, Ontario Pax: CHAIR - Mr. Kenneth Walker N3Y 3Vl (519) 426-7630 Hamilton~Wentworth Southern Phone: HMGR - Mr. Rick parrell S5 Hess Street South, P.O. Box 2500 (90S) 521-7399 Hamilton, OntArio Pax, CHAIR - Mr. Cameron Nolan LBN 4£5 (905) 521-7713 Page 2 HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A.'s: 54 DATE PRINTED: April 16,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR Halton Southern Phone: HMGR - Mrs. Mary Garbeø 700 Dorval Drive, Suite 405 (905) 849-8383 Oakville, Ontario Fax: CHAIR - Ms. Mary Jane McGinn L6K 3V3 (905) 849-3568 "t.:.:.:-. Huron county Southwestern Phone: HMGR - Ms. Linda Pizzari 44 East Street (S19) 524·2637 GOderich, Ontario Fax: CHAIR - Ms. Joan Middleton N7A 1N3 (519) 524-6282 Kent and Chatham Southwestern Phone: HMGR - Mr. Richard Lynn 30 Raleigh Street (519) 354-9592 P.O. Box 1296 Fax: CHAIR - Mr. Michael Reid Smith Acting Chatham, Ontario (519) 354-2974 N7M 5R9 Kingston & Frontenac Eastern Phone: HMGR - Ms. Eveline Newberry - Acting 471 Counter Street, Suite 100 (613) 546-5591 Kingston, Ontario Fax: CHAIR - Mrs. Helen Kearney - Acting K7M 3L5 (613) S46-9375 Bast Kenora District Northwestern Phone: HHGR - Mr. Greg Gamble 61 King Street (807) 223-3087 Dryden, Ontario Fax: CHAIR - Mr. William Muxlow PBN IB7 (807) 223-3397 West Kenora District Northwestern Phone: HMGR - Mr. Art Mior Bannister Centre, 2nd Floor (807) 468-2825 301 First Avenue South Fax: CHAIR - Kenora, Ontario (807) 468-2828 P9N 1W2 London & Middlesex Southwestern Phone: HMOR - Ms. Louise Stevens 2nd Floor (519) 434-2765 171 Queens Avenue Fax: ~R - Mr. Tom Albrecht London, Ontario (S19) 679-7000 N6A 5J7 Leeds & Brockville Bastern Phone: HMGR - Mrs. Lee Campbell 51 King Street Bast (613) 342-2341 Brockville, Ontario Pax: CHAIR K6V lAB (613) 342-2249 Page 3 HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF B.A. 's: 54 DATB PRINTED: April 16,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR - Lanark County & Smiths Falls Eastern Phone: HMGR - Ms. Connie Kerfoot - Acting 218 Percy Street (613) 283-2555 Smiths Falls, Ontario Fax: CHAIR - Mr. Hal Jenner K7A 4W7 (613) 283-5420 ,~. Lennox & Addington County Eastern Phone: HMGR - Ms. Sandra Starring, Acting 13 Market Square (613) 354-5695 , Napanee, Ontario Fax: CHAIR - Mr. Chris Seeley K7R 1J4 (613) 354-5981 Manitoulin & Espanola Area Northern Phone: HMGR - Mr. Gary Hanninen 13 Worthington Street (705) 368-3400 P.O. Box 638 Fax: CHAIR - Mr. Len Lefebvre -Acting Little Current, Ontario (70S) 368-2436 POP 1KO Muskoka District Central Phone: HMGR - Ms. Heather Moore - Actin~ 280 Manitoba Street, Sui te 1 (705) 645-9261 Bracebridge, Ontario Fax: CHAIR - Ms. Evelyn Archibald - Acting PIL 1S5 (705) 645-7782 Metropolitan Toronto Central Phone: HMGR - Mr. Peter Schafft 365 Bloor Street East, 15th Floor (416) 969-6000 Toronto, Ontario Fax: CHAIR - Mr. Rashmi Nathwani M4W 3L4 (416) 969-6315 Niagara Southern Phone: HMGR - Mr. John Lovell 501 55 King Street (905) 682-9201 St. Catharines, Ontario Fax: CHAIR - Ms. Betty Ann Baker L2R 7A7 (905) 687-4844 Nipissing & Parry Sound Districts Northern Phone: HMGR - Mr. Rolly Sauve 222 McIntyre Street West, Suite 500 (705) 472-2441 P.O. Box 4BO Fax: CHAIR - Mr. David J. Thompson North Bay. Ontario (70S) 472-4171 PIB BJl Northumberland County Central Phone: HMGR - Mr. Robert Rowe 200 Division Street (905) 372-0151 P.O. Box 969 Fax: CHAIR - Mr. Martin partridge cobourg. Ontario (905) 372-5988 K9A 4 W4 Page 4 HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A. 's: 54 DATE PRINTED: April 16,199B HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR - Ottawa-Carleton Eastern Phone: HMGR R Mr. John Cook - Acting 2197 Riverside Drive (613) 731-7223 Ottawa, Ontario Fax: CHAIR - Mr. Bryan Dorling KiH lA9 (613) 731-4463 ~<!;".. Oxford County Southwestern Phone: HMGR - Ms. Georgina Rae - Acting 2 65 Springbank Avenue North (519) 539-4829 Woodstock, Ontario Fax: CHAIR - Ms. Carole Kirby· Acting N4S BV8 (519) 539-0037 Prescott & Russell Eastern Phone: HMGR - Ms. Francyne Givogue 880 James Street (613) 632-8501 Hawkesbury, Ontario Fax: CHAIR - Mr. Albert Bourdeau K6A 2W8 (613) 632-8079 Perth & Stratford Southwestern Phone: HMGR - Mr. Dave Harwood Queensland Centre (519) 271-5393 30 Queensland Road Fax: CHAIR - Acting Chair Stratford, Ontario (519) 273-7191 N4 Z 1LS pee~ Regional Central Phone: HMGR - Mr. Denis McBride - Acting 755 Queensway East, Suite 114 (905) 279-7792 Mississauga, Ontario Fax: CHAIR - Mr. Gordon Stewart L4Y 4CS (905) 279-7863 Peterborough Central Phone: HMGR- Mr. vic Buckingham Time Square, Suite 100 (705) 742-0439 380 Armour Road Fax: CHAIR - Ms. Arlene Berry Peterborough, Ontario (705) 742-1404 K9H 7L7 Renfrew County & Pembroke Eastern Phone: HMGR - Mr. Joseph Trimm 169 Lake Street (613) 735-0782 Pembroke, Ontario Fax: CHAIR - Mr. Zolo Demeter K8A 5L8 (613) 735-0308 Rainy River District Northwestern Phone: HMGR - Mrs. Renee McDonald 414 Scott Street (S07) 274-7704 Fort Frances, Ontario Fax: CHAIR - Mr. Gordon McBride P9A 1H2 (807) 274-2400 Renfrew Eastern Phone: KMGR - Mr. Don Brisson 39 Renfrew Avenue West, Ste. #5 (613) 432~3679 Renfrew, Ontario Fax: CHAIR ~ Mr. Earl Bennett K7V 2Y2 (613) 432-9402 Page 5 HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A. 's: 54 DATE PRINTED: April 1&,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR Sarnia & Lambton Southwestern Phone: HMGR . Ms. Lola Dudley 1000 Finch Drive, COllege Park Plaza (519) 3B3-6100 Sarnia, Ontario Fax: CHAIR - Mr. Richard E. Carpanl N7S 6G5 (519) 3B3-00B5 ~. North Simcoe & Orillia Central Phone: HMGR - Mr. Barry wilson 47B Bay Street (705') 526-4225 P.O. Box 608 Fax: CHAIR - Mr. Arthur Stewart Midland, Ontario (705) 526-5617 L4R 4L3 South Simcoe & Barrie Central Phone: HMGR - Mr. Barry Wilson ~ Acting 15 Cedar Pointe Drive, Unit 18 (70S) 725-7215 Barrie, Ontario Fax: CHAIR - Acting Chair L4N 5R7 (705) 725-7220 Sudbury District Northern Phone: HMGR - Mr. Peter Bradley 10 Elm Street, Suite 401 (705) 674-B323 Sudbury, Ontario Fax: CHAIR - Mr. David Gillespie P3C 5N3 (705) 564-4453 Thunder Bay District Northwestern phone: HMGR - Mr. Kent Clark 1201 Amber Drive (B07) 344-8485 Thunder Bay, Ontario Fax: CHAIR - Mr. John M. Fedoruk 1'78 6M4 (807) 344-3130 Timmins Northern Phone: HMGR - Mr. John Aubrey 124 Third Avenue (705) 264-5274 Timmins, Ontario Fax: CHAIR - Mr. Luigi (Lou) Battochio p4N 1C5 (705) 360-2008 Timiskaming District Northern Phone: HMGR - Ms. Anna McGonigal - Acting 65 Sixth Avenue (70S) 544-2334 P.O. Box 907 Fax: CHAIR - Mr. George Edwards Englehart, Ontario (705) 544-9758 pOJ 1HO Victoria-Haliburton Central Phone: HMGR - Mr. Jim Irwin Gateway Plaza, Suite 203 (705) 324-6401 51·55 Mary Street West Fax: CHAIR Ms. Zita Devan Lindsay, Ontario (70S) 324-5780 K9V SZ6 Page 6 HOUSING AUTHORITIES & REGIONAL HOUSING PROGRAMS OFFICES NO. OF H.A. 's: 54 DATE PRINTED: April 16,1998 HOUSING AUTHORITY REGION TELEPHONE HOUSING MANAGER & CHAIR - Wellington and Guelph Southern Phone: HMGR - Mr. Kerry Johnson 292 Speedvale Avenue West, Unit #7 (519) B24-7822 Guelph, Ontario Fax: CHAIR -Mr. George Howlett N1H 1C4 (519) 837-6349 ~. North Waterloo Southern Phone: HMGR - Mr. Jim Thompson 385 Fairway Road South, Suite 202 (519) 893-6080 Kitchener. Ontario Fax: CHAIR - Mr. Milan Legris ~ Acting N2C 2N9 (519) 893-8447 South Waterloo Southern Phone: HMGR - Mr. Gary Foran 152 Main Street (519) 623-2686 Cambridge, Ontario Fax: CHAIR - Acting Chair N1R 6R1 (519) 740-5957 Windsor Southwestern Phone: HMGR ~ Mr. Jim Steele 945 McDougall Street (519) 254-1681 P.O. Box 1330 Fax: CHAIR - Mr. Leo Muzzatti Windsor, Ontario (519) 254-3130 N9A 1L9 York Regional Central Phone: HMGR - Mr. Irwin Peters 15150 Yonge Street, Suite 3A (905) 727-1354 Aurora, Ontario Fax: CHAIR - Mr'. Herbert Radtke Acting L4G 1M2 (905) 727-6516 Page 7 TELEPHONE REGIONAL MANAGER Phone: Ms. Shirley Van Steen Acting (905) 305-4000 Regional Manager Fax: (905) 305-4053 '=. Phone: Mr. Trevor Studden (416) 314~732B Regional Manager Fax: (416) 327-0001 Phone: Mr. Steve Shapiro - Acting (613) 225-6776 Regional Manager Fax: (613) 225-6925 Phone: Mr. Allan B. Cox - Acting (705) 564-0120 Regional Manager Fax: (705) 564-6819 Phone: Mr. Allan B. Cox (B07) 475-1465 Regional Manager Fax: (807) 473-3032 Phone: Mr. Dave Martin (905) 521-7500 Regional Manager Fax: (905) 521-7200 Phone: Ms. Micheline Riopelle (519) 679-7110 Regional Manager Fax: (519) 675-7674 REGIONAL HOUSING PROGRAMS OFFICE Central Regional Office 625 Cochrane Drive, Third Floor Markham, Ontario L3R 9R9 Metro Regional Office 700 Lawrence Avenue West, 3rd Floor Suite 365 North York, Ontario M6A 3B4 Eastern Regional Office 1547 Merivale Road, 5th Floor Nepean, Ontario K2G 4V3 Northern Regional Office 159 Cedar Street, 4th Floor, Suite 401 Sudbury , Ontario P3B 6A5 Northwestern Regional Office 435 James Street South, Suite 223 Thunder Bay, Ontario P7B 6S7 Southern Regional Office 119 King Street West, 14th Floor Hamilton, Ontario L8P 4Y7 Southwestern Regional Office 3BO Wellington Street, Suite 1100 London, Ontario N6A 5B5 Pag8 8 1----- L t:--, I ; , p P f-J lq IT riJ; " IcJ, , r " , I " I'J' , _! , ¡- . r- :-~ I '" L p." b , I o i-'- . 1- IJI 1- -' " I . IJ I .. IJ I' P, I .- , I IJ I b , I P L--. _ ' 'J I le- ' ' , f-J' -- " . , I - I. I~·.',-- ~ .~---_-:-_-._.___."___'; ,--~----'---'- ----__~_"_____'__,c'_c::--c-' -.,.- --~_.,----- c'" ---------~- --.... ---- , ONTARIO HOUSING CORPORATION, .~ ,',' , ,. "/ . . ~.. - ,. , - ..' -' ~ - , , - ANAL YSIS' OF BUILDING CONDITION - , , . ASSESSMENTS " . - SUMMARY REPORT ' MARCH 1998 . I . , . . . . -- - - - , .. -, -- . - ,IEI ,.., .-- - - 'GROUP ., , I J¡ I~ i~ I] I] 1][ !- ] J ] ] ] ] J ] J ] ] Table of Contents 1.0 INTRODUCTION........-.................. 1 1.1 BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . 1 1.2 SCOPE OF STUDY . . . . . . . . . . . . . . . . . . . . . . 2 1.3 PURPOSE OF REPORT . . . . . . . . . . .. . .. . . .. 4 2.0 SOURCES AND METHODS. . . . . . . . . . . . . . . . . . . 5 3.0 FACTORS AFFECTING RESULTS .... . . . . . . . . . . 7 4.0 KEY OBSERVATION ....................... 9 5.0 EXTRAPOLATION OF FINDINGS TO TOTAL PORTFOLIO ............................. 10 6.0 GENERAL COMMENTS AND CONCLUSIONS ..... 11 ~ ~ J [ t ] ~ IJ [J J [] I], 1- J ] ] 1 1 1 J 1 Ontario Housing Corporation Analysis of Building Condition Assessments 1.0 INTRODUCTION This section briefly reviews the study background and its scope including the descriptive parameters of the housing stock, followed by a statement of the purpose of the report. 1.1 BACKGROUND In 1995 OHC conducted preparatory work for the development of the Comprehensive Asset Management Program (CAMP) to improve the efficiency of managing its housing stock of some 84,000 units in 1,200 projects across the Province. In the same year OHC instituted the Interim Asset Management System (lAMS) to support CAMP. lAMS is a database that stores and tracks capital forecast and building condition assessment data for some 137 individual building elements. Local Housing Authority (LHA) staff provide the data (LHA' s, of which there are 54, are the management agent of OHC). IAMS offers a 5 year rolling forecast for individual projects and enables users to indicate the capital priority category required for the funding as well as estimating the year in which it will be required. Up to and including 1997, capital expenditures for maintaining the OHC housing stock were made based on the availability of funding. From 1990 to 1997 inclusive the average annual expenditure for capital works was about $104.2 million per year (1997 $). In the last 2 years OHC adopted a new approach to allocating capital funding based on priorities related to indicators of need and condition of each building element. In 1997, to ensure that the initial capital forecast efforts of CAMP would be appropriately assessed, OHC decided to have a review carried out by third parties. The objective of this independent review was to provide an overall indication of the condition of the stock. This included on-site assessments of sample buildings and projects and then extrapolate the results to provide an overall estimate of the capital funding requirements of the portfolio as a whole. OHC decided to use a two-phase investigation. Phase 1 involved the identification of projects comprising a 10% sample of the OHC housing stock across the Province. The sample consisted of 119 projects, 530 buildings and 9,668 dwelling units. The sample was taken to be representative by building type in each of the 6 OHC regions and Metro Toronto. The sample was divided into 18 parcels each providing geographic diversity. A total of 6 building technology consulting firms were engaged to carry out the on-site inspections. The number of parcels awarded to each IEI CÆOU' ~ ORC ANALYSIS OF BUILDING CONDITION ASSESSMENTS EXHIBIT 1 SUMMARY OF PARAMETER CATEGORIES AND SUB-PARAMETERS i] r] [J... [ J ~ I] ,J J J J J J 1 J J Parameter Category Sub-Parameters 1. Building Type apartments 7 storeys and over apartments 2 to 6 storeys apartments 1 storey townhouses stacked townhouses detached dwellings. semi-detached dwellings fourplexes 2. Capital Work Priority A. life safety B. structural integrity C. legislative requirements D. building functionality E.cos~effectiveinitiatives 3. Region Northwestern Northern Southwestern Southern Central Eastern Metropolitan Toronto Housing Authority 40 Building Component site work structure building exterior building interior roofing electrical systems mechanical systems parking garages equipment elevators (not analyzed) 5. Tenant Type senior citizens others 6. Building Age 15-20 years 21-25 years 26-30 years over 30 years 7. Capital Expenditure Time Requirement near tenn (1998-2002) long tenn (2003-2007) IBI CROUP ~ 2 2 2 ,J' ¡ ··..1 i: [] IJ l] IJ [ IJ ] J -] 1 J J ] J J Ontario Housing Corporation Analysis of Building Condition Assessments consulting firm varied from 1 to 5. The consultants were required to present their [mdings in a prescribed manner, including using an automated spreadsheet to provide element-by-element quantitative information for use in the roll-up analysis to follow. Phase 2 of the external review involved the analysis of the results of the work done by the 6 consultants. lEI Group was engaged to carry out the Phase 2 review, which had a mandate that included: · reviewing the draft building condition assessments (BCA' s) produced by the 6 consultants; · analyzing lAMS information for the 119 projects forming the sample; · analyzing the BCA information for the same projects; · comparing lAMS and BCA information; and · extrapolating the BCA information to the total portfolio. In this manner, ORC would have the benefit of comparing the estimates of LRA staff with the work of experienced consultants . 1.2 SCOPE OF STUDY The study focuses on estimated capital funding in relation to a number of descriptive factors, or parameters, for each building. See Exhibit 1 for these parameters and their subparameters. The parameters and subparameters have characteristics that are important in understanding the details of the analysis and how the extrapolation to all of OHC's stock was calculated. 1. Building Type. Of the eight building types, both high-rise and low-rise apartment buildings, and townhouses account for 89 % of the portfolio for each of Metro Toronto and the 6 Regions making up the rest of the Province. 2. Capital Work Priority. The ORC Capital Work Priority Guidelines deal with A. Life Safety, B. Structural Integrity, and C. Legislative Requirements first. This is followed by D. Building Functionality dealing with repairs and replacements resulting from usage and exposure to weather (neglect of type D priorities could result in type A and B priorities). C. Legislative Requirements and E. Cost Effective Initiatives appear from time 2 ~ t r: 1-1 rJ l] [J J I] [J J J J J 1, -J Ontario Housing Corporation Analysis of Building Condition Assessments to time, so that these priorities are reactions to events outside of the usage factors affecûng the service life of the portfolio. 3. Region. The Province is divided into 6 regions, plus Metropolitan Toronto, where the stock is managed by the Metropolitan Toronto Housing Authority (MTHA). The MTHA portfolio comprises 35% of the total OHC stock. It contrasts with the regions in its tenant characteristics, social factors affecûng building wear, higher proporuon of older buildings, and the concentration of stock enabling more specialized technical skills within MTHA to focus on building management. For these reasons it is treated separately for analysis purposes. 4. Building Component. The building physical parts are identified as individual elements of which there are 137. The elements are grouped into 10 building components (of which 9 are analyzed here). All capital funding estimates from lAMS and BCA are based on the sum of the estimates of the individual components. These component estimates are subtotals of their respective building elements estimates. The elevators component was not a controlled parameter with respect to sampling, and was therefore not analyzed in Phase 1. The elevator funding estimates come from internal OHC studies. The BCA consultants were not asked to estimate elevator funding requirements because of the need for more W:tailed inspection and for an understanding of historic infonnation to produce the precision needed. 5. Tenant Type. The analysis focuses on two classifications of tenants: senior citizens; and others including families, adults and integrated categories. Note that all MTHA stock is classified as family housing. 6. Building Age. Four age categories describe the buildings. In Metro Toronto, 76% of the buildings are over 20 years old. In the rest of Ontario a relatively smaller number, 46%, are that old. In general the stock is old, with no buildings under 15 years of age. The large proporuon of older stock in Metro Toronto has implications for capital funding requirements. Building age is significant not only because of the service life implications, but also because earlier construction practices have demonstrated flaws and have had to be improved in more recent years to enhance building durability. 7. -capital Expenditure Time Reqùirement. lAMS and BCA information provide estimates of capital funding needs for the period 1998-2002 inclusive. BCA information also provides estimates for a subsequent 5 year period, 2003-2007 inclusive. The analysis produced cross-tabulations to get average annual costs by 3 :~ ~ ~ ~ [J P- IJ tJ,: [ ~ I_J l e IJ b U J J J Ontario Housing Corporation Analysis of Building Condition Assessments dwelling unit by building type for each of the above parameters and subparameters. 1.3 PURPOSE OF REPORT This report serves to: · introduce the study; . report on the estimated capital funding requirements across the entire portfolio using the BCA information and compare that with the lAMS information for the -total portfolio; and · discuss observations concerning the state of the housing stock and Ìactors that would affect differences in capital funding estimates produced by the LHA staff and the BCA consultants. The much more extensive analysis described as the scope of the study is provided in a separate detailed report. 4 ~ ] L r r [J ] fJ J P [J ,] J J J J J ] Ontario Housing Corporation Analysis of Building Condition Assessments 2.0 SOURCES AND METHODS The infonnation on which the quantitative analysis is based is from three sources, two of which are contained in nearly identical structures for ease of comparison. The sources are: · BCA Data. This information is provided on an element-by- element basis, based on site inspections by the six technical consulting firms. Infonnation on exterior elements and major building systems was provided by means of inspections for each building of each type on each project site. With respect to capital funding requirements for interior work, the technical consultants were required to inspect a minimum of 5 units within each project or at least a 10% sample up to a maximum of 20 units within a project whichever was the larger. · lAMS Data. This is also provided on an element-by-element basis, by LHA staff, for each project. The data provides estimates on a year-by-year basis for the years 1998 to 2002 inclusive. In some cases, the estimates are for more than one building type within a housing project (a housing project consists of one or more buildings that could be of varied types, all on contiguous sites) and are rolled up to provide a total for the project. · OHC Portfolio Database. OHC files for the entire portfolio produced the number of units by building type, by tenant type, by age, and by region. This enabled those factors to be worked into the lAMS and BCA analysis, as well as to produce the extrapolation of the sample results using unit costs for the two time periods provided by BCA. Qualitative infonnation (see below) was obtained through discussions with representative participants in a series of workshops and presentations. The analysis team loaded the relevant lAMS, BCA and OHC portfolio descriptive infonnation into a relational database for comprehensive cross- tabulations based on the parameters and subparameters described above. The study made an element-by-i:lement analysis of lAMS and BCA capital funding estimates for two periods (1998-1999 and 2000-2002 inclusive). The analysis computed the statistical extent of agreement between lAMS and BCA estimates on a component-by-component basis. The study team noted in particular where lAMS estimates exceeded BCA estimates and where lAMS estimates involved bundling groups of elements together for replacement. The analysis excluded elevator costs, which were provided to the 5 I ~l 11 [' ~ 2 l~ ¡: f~ I ] ] ] J ] J J J J Ontario Housing Corporation Analysis of Building Condition Assessments consultants from OHC data. ffiI Group recommended and the OHC team agreed that because of the high costs and relative few examples and scattered nature of the need for elevator funding, a lump sum approach would be more appropriate than working out a per dwelling unit cost by building type for this component. The elevator costs are added to the extrapolation estimates for the total portfolio. The investigation averaged the lAMS and BCA annual capital cost estimates separately over the period 1998-2002 to produce an average annual cost from each source over that period (and produced a similar average for BCA information for 2003-2007). The study captured and explored qualitative information through discussions/workshops with key participants. First, representatives of each of the six consultants presented their findings to the study team regarding method and qualitative aspects. Second, a full day facilitated workshop with approximately 25 participants explored a broad range of qualitative issues. This workshop was attended by representatives of four of the consulting firms, members of the ffiI Group analysis team and selected LHA staff as well as the OHC head óffice team. The study team held additional presentations/workshop sessions with MTHA technical staff to explore the estimates produced by MTHA staff and rationale. A walk-through of one of the MTHA projects, attended by a number of MTHA staff and representatives of the study team provided insights into estimating patterns that enabled improved understanding of the MTHA information and its subsequent analysis. 6 ] ~ ~ J L rJ p !J b b fJ b ¡ ¡J - ;J !l ',"" J J Ontario Housing Corporation Analysis of Building Condition Assessments 3.0 FACTORS AFFECTING RESULTS The analysis recognizes a number of factors which can influence the detailed fmdings and their application at the detailed level. · the study uses a 10% sample as a basis for extrapolation at the Provincial and regional level. The sample is representative by building type within regions. Findings based on building age, client type and funding priority may not be accurate because these characteristics were not controlled parameters. More detailed disaggregation of the results and application to building populations smaller than those contained by a region (eg. local housing authority level, municipal level, individual project, individual buildings), will increase the chance of inaccuracies in estimating. · for 3-5% of the cases within the sample of 119 projects, the LHA staff did not foresee any additional capital funding needed in the next 5 years and reflected this in their data entry into lAMS. · the Phase 1 BCA consultants based all of the dwelling unit interior findings on a 10% sample of dwellings inspected for each building type (ie. only about 1 % of the total OHC unit interiors). · some lAMS files contained information on more than one building type and did not disaggregate the information. For comparison, BCA information for those projects was rolled up to enable the IAMSIBCA comparison. · BCA consultants had varied outlooks as they identified needs for capital funding. For example one firm acknowledged that it takes a low cost approach in consideration of diverting minimum cash flow for capital improvements. Another firm indicated its concerns regarding professional liability and was more generous in identifying elements that required capital spending. Generally a private sector outlook prevailed. · LHA outlook on capital funding needs reflects a long term ownership and broad portfolio perspective including social issues and quality of life factors that one would expect in a social housing agency. · BCA consultants were requested not to discuss historical aspects with LHA staff to ensure the independent nature of the 7 L ~ ~ r iJ G I_J.. I 'J ] ] [J i::J Q J ) 'J Ontario Housing Corporation Analysis of Building Condition Assessments Phase 1 work. BCA estimates therefore do not have the benefit of understanding the history of repair/replacement activities. . The CAMP initiative using lAMS represents a change of mind- set at OHC. Emphasis is now being placed on estimating longer term maintenance work and capital funding needs 3. 4 and 5 years into the future. OHC staff are in the transition stage with respect to CAMP implementation. This means that differences between LHA staff estimates and BCA -estimates are to be expected. We are coñfident that the above factors do not adversely affect the overall quality of the results for 1998-2002 for the portfolio as a whole (we have less confidence in the estimates for 2003-2007 because of the lack of historical knowledge on the part of the Phase 1 BCA consultants and the generally more difficult nature of making longer term estimates). The -resulting information can provide a sound strategic basis for looking at overall capital funding needs for the portfolio. 8 Ontario Housing Corporation Analysis of Building Condition Assessments ~ ~ r t ,J [J [J ~ L~- 'J [] J J J [] J o 4.0 KEY OBSERVATION Discussions with the technical consultants following the completion of their reports provided the most important observation in this study of the OHC stock, one which is critical in understanding the results. This observation is that the OHC stock is in good condition. The 6 different technical consultants unanimously agreed that from their observations of the 119 projects, the OHC stock is generally in as good or better condition than privately-managed housing in comparable locations. This characteristic suggests that there is a relatively small portion of ~riority A and B work needed. This in turn means that there is more discretion in selecting what components and individual elements can be addressed within Priority D. Therefore the estimated funding requirements should be considered as broad indicators of need, particularly at the building type and component level. Except for the need to address the relatively rare issues of life safety and structural integrity concerns, actual expenditures can be prioritized in consideration of detailed knowledge of past investments and recent and current site conditions. 9 Ontario Housing corporation Analysis of Building Condition Assessments r ~ ~ IJ ] IJ G I] fJ P [J IJ J 5 '5, I·; , ' 5 !- P 5.0 EXTRAPOLATION OF FINDINGS TO TOTAL PORTFOLIO We developed the extrapolation of the BCA cost estimates per dwelling unit by building type by region to the total portfolio, in terms of average annual costs for the years 1998-2002 inclusive and the years 2003-2007 inclusive. The figures indicate the following: · the overall estimated portfolio requirements ãre about $77 million per year (including elevators) for 1998-2002, down significantly from the average $104.2 million (1997 $) spent by OHC over the past 1990-1997 years. · the subsequent 5 year period, 2003-2007 inclusive, foresees a significant drop in average annual funding (estimated to be about $44 million - 1997 $ - excluding elevators) as compared to that for the first 5 year period. · the drop in BCA estimated funding requirements after 2002 applies to each of the regions as well as to the portfolio as a whole except for Northern Region where longer term funding stays essentially the same. The corresponding projection by LHA staff for the entire portfolio over the first 5 year period as reported in IAMS averages approximately $98 million per year (1997 $). It is our opinion that the difference between the IAMS projections and the BCA projections is partly due to the longer term outlook and past expenditure experience of the OHC staff, combined with limitations in forecasting experience. BCA factors contributing to the difference include the BCA consultants "leaner" private sector approach to funding, their limited knowledge of historical factors and variations among practice of the firms for this type of work. The drop off in estimated funding requirements post 2002 projected by BCA partly reflects the consultants' acknowledged difficulty in projecting maintenance needs particularly without the historic record of rèpairs and replacements; and partly reflects the reduced need given the earlier capital investments and condition of the stock. 10 ~ r ~ r~ [ iJ [ P r J [ iJ b b l [J r I~ J J ~ Ontario Housing Corporation Analysis of Building Condition Assessments 6.0 GENERAL COMMENTS AND CONCLUSIONS The overall findings indicate that the average annual BCA estimate for the period 1998-2002, $76.3 million including elevators, is significantly lower than the average annual IAMS estimate for the same period, $98 million. The BCA estimate is also lower than the average annual capital funding spent by LHA staff '90-'97 inclusive. It is also interesting to note that there appears to be little agreement between IAMS and BCA with respect to the extent of funding required for some of the 9 components analyzed. The following comments, based on IEI Group experience and observations, are intended to put these fmdings into perspective. 1. The most significant observation is that the stock is in good condition. In our opinion this subjective comment by the 6 BCA consultants is supported by the detailed analysis in two ways: · only a small portion of the BCA estimated funding requirements are earmarked for life safety and structural integrity priorities; and . the 1998-2002 overall funding estimates as a proportion of construction replacement cost are in the range one would expect to maintain building stock that is already in sound condition. Having been advised that physical condition was not a factor in the selection of the sample, we assumed that the condition of the sample is generally representative of the portfolio as a whole (projects from all 54 LHAs are represented in the sample). On this basis we conclude that the portfolio is in similarly good condition. This in turn means that there is greater discretion in identifying and estimating capital funding requirements over the next 5 to 10 years based on assumptions of elements reaching the end of their service life. 2. LHA staff in comparison to the BCA cònsultants have various advantages and disadvantageous when it comes to estimating capital funding requirements. On one hand the LHA staff have an intimate knowledge of the projects for which they are responsible, including histories of maintenance and replacements and other characteristics that may affect the needs for future repair and replacement. On the other hand, staff in some of the smaller LHA' s generally do not have the same skill base and level of experience in projecting the capital funding requirements particularly beyond a 1-2 year period. In past years capital funding expenditures have been a function of what funding is available (but is now based on condition, need and the priority system). LHA staff generally have a broader portfolio 11 I P- r~ ~~ P- i] b P- I] b b iJ I] I] !J a o Ontario Housing Corporation Analysis of Building Condition Assessments perspective of the stock as a long term owner and have a focus on the need to maintain aesthetics and functionality as part of social goals established by OHC. This can result in expenditures at higher levels than those in the private sector. 3. The BCA consultants, in contrast, largely have a private sector outlook which may require a more rigorous analysis to justify capital expenditures, particularly in situations where in the course of their work they may be analyzing projects for which the owner takes a much shorter perspective in terms of ownership anã management. More importantly, the BCA consultants were provided with little or no history of the projects in terms ofrecent repairs and replacements by eÌement. Offsetting their limited familiarity with the projects, are the specialized knowledge, skills and experience in undertaking building condition assessments. 4. A detailed analysis of BCA findings by consultant indicated orders of magnitude differences on a funding-per-unit basis among the consultants. This partly reflects the sample and partly the different outlooks of the consultants. 5. The differences between BCA and lAMS capital funding estimates are worth exploring by LHA staff to further refine the overall funding requirements. This can be done using the Phase 1 BCA consultants' reports and working papers from Phase 2, combined with the LHA staffs' detailed knowledge of the buildings. 6. It is important to remember that the extrapolation figures are based on estimated annual-per-unit averages over a 5 year period. Actual figures per unit could vary significantly from year to year based on discretionary applications of funds and the fact that conditions vary significantly for buildings of the same type. 7. Following from this, it is worth reiterating that detailed use of the information developed should be limited. Any capital funding estimates at a finer level of detail then the regionalleve! run the risk of reducing the level of accuracy. 8. Maintenance quality and frequency affects the length of service life of a building element. This in turn affects the schedule for capital funding applications. Variations in maintenance efforts in future years could affect capital funding needs. For example if maintenance funding is reduced, then this could increase the need for capital funding as compared to the estimates found in this report. 1 i...... ! ~ i i !~~ 12 ~ r' ' ! i :~, ',',' , , ! :! t r !J l~ IJ Q IJ IJ lJ , , I il 1- h I'· I I: Ontario Housing Corporation Analysis of Building Condition Assessments A more systematic approach to strategic estimating for capital funding needs would be to develop and record historic data on repairs and replacements by building element. This combined with projected service life of elements could provide a more general guide to projecting funding needs over a 5-10 year period, on a rolling basis, without having to undertake continual detailed inspections. In any event, a detailed inspection will be required by the LHA staff to set the projects and funding priorities each year. . b Ii 13 . .!)f~ Ministry of Transportation Office of the Minister Ferguson Block, 3rd Floor 77 Wellesley St. West Toronto. Ontario M7A 128 (416) 327 -~200 Ministère des Transports Bureau du ministre Édifice Ferguson, 38 étage 77; rue Wellesley ouest Toronto (Ontario) M7A 128 (416) 327-9200 ~tj ~,.. Ontario ~Œ@ŒUWŒ® MAY 5 ¡q98 Aprii 27,1998 Warden Perry Clutterbuck County ofElgin 450 Sunset Drive St. llhomas, C>ntariò N5R 5Vl COONTY iJF ELGIN ClERK"S GfFICE Dear Warden Clutterbuck: It was a pleasure to meet with you and the other members of your delegation on February 24, 1998, at the Ontario Good Roads Association Conference in lloronto. llhank you for providing me with a better understanding of your concerns regarding the Port Stanley, King George VI lift bridge, and the fonner Highway 74 connecting link in Belmont. While I understand and appreciate the financial impact that costs associated with the local assumption of these fonner connecting links may have upon yom municipality, the reality of the province's fiscal situation has meant that many difficult decisions regarding funding priorities were necessary. I am confident that the funding approach adopted by the ministry to accompany highway transfers and associated connecting link revocation, has been consistent and equitable for each municipality involved. As I had indicated in our meeting, however, ministry staff ITom our London office will review in detail the infonnation which you have provided, in order to re-evaluate the situations which you have outlined. llhank you for your views, and for providing me with a better understanding of the County of Elgin's transportation concerns. Minister cc: Mr. Peter North, M.P.P., Elgin Mr. Bruce Smith, M.P.P., Middlesex Mr. W. Walters, Mayor, Cèntral Elgin ~ 63 WWw.mto.gOv.on.ca Made from recovered materials Fait de matériaux récupérés MInistry of Health Minflitère de. Ja Sant;; ® Ontario May 4, 1998 FAX MEMORANDUM TO: Chairs of the Board, Administrators, Owners Long-Term Care Facilities Community Support Service Agencies Community Care Access Centres District Health Councils FROM: Gail Ure, Regional Director The attached information was announced on Friday, May 1 and Saturday, May 2 in many of your counties. We shall be arranging sessions to present new information to you about long-term care, and we shall advise you of these dates. M~ Gail Ure cc: hospitals (Administrator/Chair of the Board) First Nations (Band chiefs) municipalities (Administrator) Please call LUBA for assistance if there is a problem with this transmission. L~a:-Tonn Cafe: D.ivhl.on, SOhth. Wat Rt'~on Dñùl.OD JC1J aoJns d~ ]ònfUc dur.e.e London Office Sic. 201- 231 rue Dundas (Sc) London ON NóA IHI Tel (519) ó75-7~0 Fax (519) 675-7~5 TOLL FREE 1-80Q.<;63-3775 7198-93 (S$ID8)" WindsorOmu Stc. 300- 215 ruo Eugenic (SC) W. Windsor ON N8X 2X7 Tcl(5¡~)2S0-0788 Fax (519) 973-J3óO TOLL FREE 1-801).<;67-5953 ~ Reddcntial SeI'I¡çc:s ¡"Fl295 rue WoifJ: (St.) I..ndon ON N6B 2C4 Tel (519) 434-1105 F.., (519) 675-7639 1'OU. FREE l-&00.2óS-œ02 64 1630-4601 80/10'd 199¿8896 01 689¿ 6¿9 61 NOl-NOIÐ3~ MS J1l-HOW ~~ 81:81 86,¿0 ^~W News Release Communiqué ® Ontario Ministry 01 Health Mini31èrø do III &nté May 1, 1598 sa/nr-072 LOCAL COMMUNITIES BENEFIT FROM LARGEST-EVER EXPANSION OF HEALTH SERVICES TORONTO - Today, the government released detailed..local benefits of the multi-year expansion of long-term care services announced earlier this week by Health Minister Elizabeth Witmer and Premier Mike Harris. "Our investment will directly benefit families, the elderly, the disabled and their caregivers by providing additional beds, more services, more funding, more health care professionals and new or renovated faciIiì:ìes across Ontario, N said Minister Responsible for Seniors, Cam Jackson. "There has not been an announcement on new long-term care beds since 1988," said Jackson. "Our government is delivering on our commitment to enhance access to health serv,ices, and to meet the needs of our aging population." Requests for pråposa(s for the first 6,700 new beds are being issued next week. . . , - This expansion means more services for people in meeting the needs of our changing and aging population. The equivalent of 175 new nursing homes and homes for the aged will be built and more than 100 older homes will be rebuilt according to new design standards. It will also mean the creation of 42,500 construction jobs and 27,500 health sector jobs. "With this plan, our government will provide the health services we need not just for today but for the 21" century," Jackson said. -30- Cot)tact: Jeremy Adams Minister's Office Ministry of Health (416) 327-4311 version- française disponible 65 80/Z0"d 199¿8896 01 £89¿ £¿9 61 NOl-NOI93~ MS J1l-HOW ~~ 81:81 86,¿0 ^~W ** C00'39~d l~lOl ** Backgrounder Renseignements ® Ontario Minl:;try ci Høallh Mitlisli"" do 13 Santtí LONG-TERM CARE MULTI·YEAR INVESTMENT Total New Bed and New COmmunity Funding Distribution '. ~mateo cstunatea ,t:stlmatao Total Additional Additional Cost Now LTC Equity Based af New, Better Beds Community Funded Beds (Eight Years) Funding by March. 20D6 LTC Service Area I over Eight (in $ millions) Years (In $ millions) Algoma 273 - $4.7 $9.2 Brant 122 $2.9 $5.7 BruœfGrey 53 $6.0 $5.2 Cochrane 0 $2.0 $1.8 Durham 847 $33.8 $28.8 Elgin 0 $3.8 $2.1 Essex .- 577 $13.8 $21.8 FrontenadLennoxlAdding!on 144 $1.3 $7.1 HaldimandlNorfolk 0 $3.2 $2.4 HaliburtonfNorthumberiandNictoria 503 $9.9 $16.7 Halton 1,579 $24.2 $43.7 Hamilton-~entworth 1.308 $24.6 $42.4 HastingslPrince Edward 0 $7.6 $3.9 Huron 20 $2.7 $2.3 KenorafRainy River 45 $3.0 $2.5 Kent 0 $4.6 $2,6 Lambton . 241 $7.3 $8.9 LanarkILeeds/Grenville 12 $8.4 $4.3 Toronto 5.837 $125.5 $190.9 Middlesex 179 $19.0 '$12.1 Muskoka 209 $1.0 $6.4 NiagaIQ 646 $27.3 $26.5 Nipissing 0 $0.8 $2.3 Ottawa 1,313 $36.8 $45.4 Oxford 20 $4.8 $2.8 Parry Sound 169 $3.0 $5.2 Peel 2.287 $49.2 $64.5 Perth 0 $3.4 $2.1 I>eterborough 232 $7.5 $9.2 PrescottRusselI/StormontlGlengany/Dundas 0 $2.6 $5,0 Re'nfrew 15 $0.0 $2.7 Simcoe 533 $18.2 $19.9 Sudbury/Manitoulin 267 $7.0 $10.4 Thunder Bay 191 $6.5 $8.0 Timiskaming 0 $1.4 $1.1 Waterloo 814 $21.5 $26.9 WeUingtonfDufferin 40 $10.1 $5.1 York 1.523 $41.3 $45.2 ONTARIO 20,000 .' $550.8 $702.9 .. Note: Figures will be adjusted overtime based on actual popufaìionJlWwth. -, ti '> C0/C0'd 199¿CC9S 01 ~B9¿ ~¿9 SI NOl-NOI93~ MS J1l-HOW ~~ SI:CI BS,¿0 ^~W ~ President of the Queen's Privy Council for Canada and Minister of Intergovernmental Affairs Président du Conseil privé de la Reine pour Ie Canada et ministre des Affaires intergouvernementales Ottawa, Canada K 1 A 1 K2 ~~cooa~Œæ MAYl11998 æUNTY ßF ELGIN CLERjI'S OfFICE May 4, 1998 Mrs. Sandra J. Hefften Deputy Clerk County of Elgin 450 Sunset Drive St.Thomas, Ontario N5R 5V1 Dear Mrs. Hefften: Thank you for your letter of March 25, 1998, regarding the resolution for new "Terms of Reference for Municipal Government" which the Council of the Corporation of the County of Elgin adopted on March 24, 1998. I understand from the text of the resolution that the Council supports the position of the Federation of Canadian Municipalities or the need for new terms of reference for municipalities as the roles of various levels of government in the delivery of servíces and programs change. I readily appreciate that at the present time, when populations' needs are growing and resources are scarce, it is desirable to consolidate cooperation by different levels of government in delivering servíces. If; in your opinion, legislative changes are essential to effect this consolidation, discussions will have to be undertaken with the provincial authorities. As you know, under subsection 92(8) of the Constitution Act, 1867, the legislatures of each province have exclusive responsibility for legislating in respect of the municipal institutions in their temtory. Accordingly, I would encourage you to contact the Legislative Assembly of the province of Ontario in connection with your project. I wish you all the best in your initiative. ¡)À:;;;:Y/~ Stéphane Dion Canadã " 67 Tillsonburg & District Multi -Service Centre Telephone (519) 842-9007 - Fax (519) 842-4727 40 Brock St. W., Tillsonburg, Onto N4G 2A2 May 6,1998 œœ&ŒaWŒ® 1 MAY 8 1998 COUNTY OF ELGIN CLERK'S (¡FF!CE County Council Corporation of the County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI Attention: Linda Veger, Treasurer Dear Ms Veger: We are in receipt of your letter advising of the grant approval in the amount of$5,000 to our Centre. We would like to thank the Council for generously supporting the Multi-Service Centre. The funds will provide direct services to clients needing assistance with numeracy, reading and writing which may help them to get or keep ajob or enable them to manage their own financial affairs. Other clients will receive much needed counselling services which will aid them in gaining control over their own lives or improve their family situations. Employment services will educate adults and youth onjob search and retention skills. And last but not least, your funds will help to keep elderly people comfortable in their own homes as an alternative to nursing home care. We sincerely appreciate the support you are offering to us and we will do our best to provide worthwhile services to the people in your community. We look forward to receiving the grant in December 1998. Sincerely Tillsonburg & District Multi-Service Centre ~~~ Marian Smith Business Manager 68 Special Circumstances Fund 99 Wellesley Street West RDom5630 TOrQ1Ito.OntariQ M7AIW3 May 7,1998 Log No: X98-1237 App!. No: 335 ~~~a~Œ\ID MAY 14 1998 Linda B. Vehger Treasurer Elgin Co 450 Sunset Drive S1. Thomas, Ontario N5R 5Vl COUNTY !IF ELGIN Cl.ER)\'S OfFICE Dear Linda B. Vehger, Re: Special Circumstances Fund Status Late last year, the provincial govemment allocated $77 million to a Special Circumstances Fund (SCF) in recognition of the special circumstances faced by some small rural and northern municipalities in managing the transition into a new era of efficient government services. This government is committed to helping communities make improvements that give taxpayers the modem innastructures they are demanding and deserve. I was impressed by a number of the applications, the ones that provided solid business plans and described service and program rationalization. These innovative ideas will go far in achieving savings that will make it easier on the taxpayer. Let me take this opportunity to share some of the forward-thinking ideas. There were proposals for multi- municipal police and fIre departments, suggestions for integrating the administrative function of municipal and Public Utilities Commissions and many plans for achieving efficiencies through improved use of technology. On the other hand, quite a number of the applicants proposed Band-Aid solutions to the challenges facing them. They avoided making tough decisions, postponed development of proactive and credible business plans. Municipalities must have plans that will make it easier for them to invest in initiatives that enable modernization of programs. Only decisive plans of action will result in savings, not just in the fIrst year of transition, but in years to come as weB. The review of the applications is winding up and you will be notifIed shortly as to the decision concerning your applièation to the Special Circumstances Fund. Sincerely yours, d Hon. Chris Hodgson . Chair, Management Board 69 ® Ontario JUN-03~98 WED 01:35 PM 519 633 1361 P.81 St. Thomas-Elgin Tourist Association Elgin County Mrs. Sandra J. Heffren Dear Madame: The St. Thomas-Elgin Tourist Association provides you with the name and address of the representative from the Rodney Chamber of Commerce: Mr. Ed Lewinsky 22254 Talbot Line Rodney, Ontario NOL2CO Tel: 785-0127 Yours truly, /L:~~ Carl-Wilhelm Bienefeld President St. Thomas-Elgin Tourist Association .-' '/~ e çJ(Cj',f