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October 27, 1998 Agenda
REPORTS OF COUNCIL AND STAFF OCTOBER 27TH. 1998 REPORTS OF COUNCILLORS - None STAFF REPORTS H. Geurts, Elgin County Tree Commissioner - Minor Exception to Tree By-Law Mr. Wiedelich or his representative will attend to answer questions (ATTACHED) 1 Jackson Realty Corporation D.C C.D. Watters, Manager, Engineering Services Lease Room #229 (ATTACHED) 2 C.D. Watters, Manager, Engineering Services - Signal Warrant for the Intersection of John Wise Line and Quaker Road (County Roads 45 & 36) (ATTACHED) 3. Second Edition/Printing of the Elgin C.D. Watters, Manager, Engineering Services County Road Map (ATTACHED) 4. (ATTACHED) Supply and Installation of Suppressants Dust Seniors Engineering Services M. Fleck, Assistant Administrator, Homes for Draperies at Terrace Lodge (ATTACHED) Manager, C.D. Watters 5. 6. Seniors Supply and Installation of Flooring Homes for M. Fleck, Assistant Administrator, at Terrace Lodge (ATTACHED) 7 Villa Outdoor Storage (ATTACHED) Bobier Seniors Homes for Administrator, M. Fleck, Assistant 8 Supply of Bread and Milk for Seniors Homes for M. Fleck, Assistant Administrator, 1999 (ATTACHED) 9. Benefits-Marketing Survey Recommendation , Personnel Administrator - (ATTACHED) H.J. Underhi Amendment 10. Burwell Library Lease (ATTACHED) Renewal of the Port Library Services C. Bishop, Manager, 11 Renewal of the Dutton/Dunwich Library Lease (ATTACHED) Library Services C. Bishop, Manager, 12 (ATTACHED) Deputy Clerk -1999 County Municipal Directory Heffren S.J 13. (ATTACHED) Heffren, Deputy Clerk -1998 County Proceedings S.J 14. (ATTACHED) (ATTACH~D) 9rganizations Allowance Float Treasurer - Tax Rebates-Charities and Similâr 1 Comfort Treasurer - L. Veger, L. Veger, 15. 16 - - REPORT TO COUNTY COUNCIL Tree Commissioner From: Hugh Geurts - October 12, 1998 APPLICATION FOR MINOR EXCEPTION LOT 4, CONC. 13. MUNICIPALITY OF WEST ELGIN Date: Subject: Introduction An application for minor exception has been received from Ontario Bethel Park Bible Camp Society (represented by Gerhard Weidelich -100 Hoffman St. Kitchener, ant. N2M 3N1) to clear approximately 3.0 acres of woodlot from Lot 4 , Conc. 13 , West Elgin. The request is submitted to provide a clearing for the provision of a play area for soccer and baseball for the park. Discussion: The woodlot is of considerable size and has been identified as having Carolinian aspects to its features. Species identified within the area to be cleared include Blue Beech, Tulip Tree, Witch Hazel, Bitternut Hickory, White Ash, Sugar Maple, Red Maple, Shagbark Hickory, Flowering Raspberry, Black Cherry, and White Elm. The ground cover is constituted primarily of various ferns suggesting complete canopy closure and old growth aspects The Lower Thames Valley C.A. has not identified any wetland or riverine features of concern, however the C.A. requests that Council have regard for the significant size of the Woodlot and the potential impacts of an interior clearing. It has also been noted by local OMNR that Bald Eagles have been utilizing adjacent woodlots for nesting. The clearing would constitute the removal of interior aspects of a woodlot impact flora and fauna which utilize such features within the Carolinian zones Conclusion which may of Canada. Recommendation It is the opinion of the Elgin County Tree Commissioner that this propo"O' as presented would impact the function and features of the woodlot. Council termine whether the benefits of the outweigh the removal of these Mitigation and alternative site for this proposal should be project selection ~u....l must ?~~ ugh Geurts Tree Commissioner investigated. Ap r Submission M.G.McDþnald: County Administrator/Clerk 2 002 p ¿ .....~ TEL:905-886-9j96 C:::ON~ AUIH. GONTR.~GTORS 44 KETTLE: CREéK GA\DON 11 : 21 TUe: ,) SEP. -22 98 (HEI SEP-22-98 4~~ WJoltlt ~V1I Sf. THOMAS, ONTARIO .....VI PHooIIIIIJ)&.11014.CI I'U(t1.t t.330I1JllI IJVII ,n.~gI)CNIJ"Q ~\"'I&J I/IIIIIi~.M ¡Ur:L !AtdllU. J. KIH'IIICN lI[ I! nl:lål1ll'fCW- .- THE TREES ACT APPLICATION FOR MINOR EXCEPTION 1/ We wish to apply for a minor exception from the provisions of the County of (;Igin By.Law No. whloh restrlc/e and regulates that destruction of trees. In order to be allowed to remoVe treøs as outlined in this apµlIC<1tlon. 1 ~ ST H- 1-::" L PA- ~ /<. - ! , - ~-- ..!:T/9- 71ft{ ~ q /.:PcF v Phone No, /VI.4Rl D Postal Code NAME(S) OF OWNER(S) MAILING ADDRESS: l.OCATION OF LAND: MunlcipaliÞ¡ (Town, Village, Township) 2. -. Registered Plan No 3. Reason for wishing 10 Remove trees, . To C(~ËA ÎF Pi. Aj 11J0' FjL ..s f!) C C Æi- ¡.¿ -r ....i~ fts ¡'3£: .ð (1 , 4. Describe species of trees and size oftreEls to be removea. .4- M.D Sc, e. l1.¡fTU/¿ ê {. I Cone eM ion No. ~T 4- No Lot No. Lot ~-- 1':.£:5 ì~ 3 Meters ( t:/(2 _ Width 5. Area to be cleared (In metric) Length / :¿ !:J- Metars - 003 p - 9391: H 6 RU TEL:905-88 CON'" GAYDON CONTRACTORS 11:44 KETTLE 3:2 TUE TUE SEP-22-96 98 _11 SEP ....... r CF<EEK Has the Owner previously Jilpplled (or and bael1 gr¡¡nted permission to remove trees? Yes ( ) No (,/) ß :....' ..'-" If yes, please Indic~te the purpose to which they were removed approximate size of area cleared and date. Naml!!S, mailing addresses and phone numbers of all owners Of property which abutts the land of the owner of the treas In resped to whioh this application Is mada as per section 9.2 of the act (If insufficient space below please at\¡¡ch another sheet of p~per) 7. ,-. MAtt.I ~ nformation deemed pertinent to this applioallon Other 8. Each application must be accompanied by a sketoh, no smaller than 20 centimetres by 35 centlmetres, showing 9. - The parcel of land that Is the subject of this application, clearly indicating the area proposed to be cleared end the area or trees which will remain. (a) buildings on the owner's property and also on the ¡¡butting proP€rty re6ld~ntìal agricultural, cottage, commercial, eto use of ",butting lands (e.g (b) (c) As an on site inspection will be made. Use perimeter of trees whioh will remain If this application Is granted. must be marked by spraying or 60me other means. to clsarly Indicate during this vlsil what is proposed lo he removed. 10 4 -?f" qo,s- &.f3 or --<~ '""' 9 c\::> Dete 01-- s - · sbi of ",.P .'CHEDULE · A' SH01~JVHJ' \( II ALDBOROUGH (HIQKWAY I« , I ¡ I I I I I 30J c (( 5 r ~ 116r-... owï ~FïT('¡'i;; 'PA ¡¿ k 1-2-H - -- -.J -,' , '. , ' 1_"1 L._j l' I">\? ~f'i'~f.ib C L FYI'\< Ù,J Go (00)( 1';;:0 Ht., ..--- , -- CONCESSION XII ,pARi LOT" / I CONCESSION XIV : - ......s- J.A.IŒ el1/E nus IS SCHIDULIi 'A' town TO BY,L.ÄW NO. PAØSEO THI: ~oo 'd 96£6-988-~O6:131 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES LEASE ROOM #229 1998 JACKSON REALTY CORPORATION SEPTEMBER 9 SUBJECT: D. C DATE Introduction D. C. Jackson Realty Corporation currently leases Room #229 and the lease expires September 30. 1998. Discussion/ Conclusion D. C. Jackson Realty Corporation wishes to renew their lease for Room #229 (area 473 feee) @ $13.00 per square foot. The lease will run for a period of two years starting October 1, 1998 Recommendation That the Warden and Administrator/Clerk be authorized and directed to sign a Lease Agreement with D. C. Jackson Realty Corporation for Room #229 in the County Administration Building for a two year period at the rate of $13.00 per square foot. MARK MCDONALD COUNTY ADMINISTRATOR/CLERK /'" ! 6 RESPECTFULL Y SUBMITTED Q)J ~ fun CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES Ikab REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SIGNAL WARRANT FOR THE INTERSECTION OF JOHN WISE LINE AND QUAKER ROAD (COUNTY ROADS 45 & 36) AUGUST 21 SUBJECT: DATE Introduction Traffic signals assign and control the right of way for all approaches to an intersection. Contrary to common belief, traffic signals are not safety devices nor will they solve all traffic problems or eliminate all potential accidents at a given intersection. While traffic signals could decrease the number of angle collisions, the stopping of the major road flow could increase the potential for rear end collisions. Traffic signals will not eliminate the delay experienced by the motorist on the crossing minor road, however, signals will distribute the delay and eventually offer a safe protected movement. Traffic signals are required when sufficient safe gaps are not available in the major road traffic to accommodate the number of minor road vehicles. Signals will create an artificial gap in the major road traffic. Three major factors are considered when determining if a traffic signal is required, they are: 1-Vehicular Volume, 2-Delay to Cross Traffic, and 3-Accident Hazard. Anyone of these components on their own may warrant a Traffic Signal. Discussion For an intersection to warrant traffic signals based on volume, the intersection must have an AADT of at least 7700 on all approaches and at least 1900 on the minor road approach. County Road #45 (a.k.a. John Wise Line) at County Road #36 has an annual average daily traffic volume count (AADT) of 2400. County Road #36 (a.k.a.) Quaker Road at County Road #45 has an AADT of 1300. Therefore this intersection does not meet a signal warrant based on traffic volume For an intersection to meet a signal warrant based on accidents the intersection must produce at least 5 accidents per year for a consecutive 36 month period. An accident will only qualify as a signal warrant accident if the accident could have been prevented by the installation of a traffic signal (i.e. angular collisions). The intersection of County Roads #45 and #36 has the following accident history: 2 7 PAGE 2 REPORT TO COUNTY COUNC L - FROM: CLAYTON WATTERS, J1¡ ENGINEERING SERVI': : DATE: AUGUST 21, 1998 SUBJECT: SIGNAL WARRN' FOR THE INTERSECTION OF JOHN WISE LINE AND QUAKER RC ¡ ) (COUNTY ROADS 45 & 36) ~ ~NAGER CES 3 6 3 3 1991 1990 1989 1989 1995 - 4 1994 - 1 1993 - 6 1992 - 4 NUMBER OF ACCIDENTS PER YEAR 3 1 3 1998 1997 1996 The intersection did not yield 5 accidents per year in any 36 month period therefore not meeting a signal warrant based on accidents. It should also be noted that accidents have reduced somewhat In recent years and that this reduction may be attributed to the installation of additional signage and audible warning indicators ("rumble bumps") A signal warrant may be achieved if either traffic volumes or accidents meeting the fu warrant values. A warrant may also be achieved if both traffic volumes and accidents meet 80% of the warrant values. In either case this intersection fails to meet the traffic signal warrant. It should be noted that warrant calculations are guidelines only to assist in the decision to install signals. Intersections may continue to operate satisfactorily even with the signal warrants met and on the other hand intersections may require signals without meeting the warrant guidelines. Where accident data is governing the warrant other collision reducing methods should be first attempted. These less restrictive methods include: Oversize stop signs with or without sign mounted flashers, additional warning signs with or without advance warning flashers, overhead flashing beacons, removing sight obstructions including parking prohibitions, improving intersection illumination, improving the intersection eometrv, installing rumble bumps, etc. Further investigation of all accidents that have occurred at this intersection since 1989 revealed the following data. Firstly, 31 of the 34 accidents (+90%) where northbound / westbound or southbound / eastbound occurrences. These approaches are located at the acute angle of the skewed intersection. That is to say that when stopped at these approaches, a driver must make an extra effort in order to look over their shoulder for on-coming traffic and a safe entry gap into the intersection. Secondly 28 of the 34 (+80%) accidents involved a vehicle that first stopped at the stop sign on County Road #36 before entering the intersection. This suggests that existing signage is sufficient to stop traffic at the intersection. 3 8 PAGE 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 21, 1998 SUBJECT: SIGNAL WARRANT FOR THE INTERSECTION OF JOHN WISE LINE AND QUAKER ROAD (COUNTY ROADS 45 & 36) Conclusion The intersection of County Roads #45 and #36 has sufficient sight distance as per the Geometric Design Standards for Ontario Highways Manual. It has also been concluded that this intersection does not meet the criteria of a standard traffic signal warrant. Based on accident data and signal warrant guidelines all other collision reducing methods should first be investigated. (as The cost of a new traffic signal system at this intersection is estimated at $65,000 per quotation received from Devgroup Ltd.). This price does not include any intersection channelization or geometry reconfiguration that would have to be completed at the intersection in order for it to function properly (i.e. turning lanes acceleration tapers, pavement markings, etc.). The estimated cost to reconstruct the existing intersection to create turning lanes and a perpendicular configuration is approximately $50,000. This work would have to be completed prior to signal instailation. This work alone may reduce northbound / westbound or southbound / eastbound accidents (90% of all occurrences) by changing the approach angle on County Road #36. Recommendation That if any improvements are to be made to the intersection of County Roads #45 and #36 they should first include a reconstruction of the intersection geometry. If it is then decided to proceed with the installation of a traffic signal system in the future the intersection would only require pavement markings. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION MARK NALD COUNTY ADMINISTRATOR/CLERK 9 , CLAYTO D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES PRINTING OF THE ELGIN COUNTY ROAD MAP / 1998 SECOND EDITION AUGUST 21 SUBJECT: DATE Introduction The new Elgin County Road Map (Published March, 1998) has been a great success Approximately 2,000 copies have been distributed to the emergency services, municipalities and sold to the general public. Many people have commented favorably on the new map specifically on how it has helped them understand some of the many changes that have taken place within Elgin County (Le. restructuring, highway transfers new road names, 911 civic addressing). Although pleased with the new map many people have also pointed out minor errors (Le. spelling). Minor errors are to be expected in any initial publication that compiles so many different sources of new information. Discussion With only approximately 500 copies remaining of the first printing of the map it is now time to begin work on the second edition. All errors that have been submitted to the Engineering Department or to the Emergency Services Coordinator, Karen Dunn, have been documented. The second edition of the Elgin County Road Map will address all of these documented errors as well as modify the presentation to clarify all information shown on the map (Le making the lot lines and text more legible). Existing inserts of population centres include all of the former incorporated villages in the previous County structure plus the City of St. Thomas and the Town of Aylmer. Since that formula is no longer applicable it would be clearer to map users to include village insets for population centres based on population size. The physical capacity of the map will comfortably accept two additional inserts for Rodney and Port Bruce. These two population centres are similar in size as the existing inserts and therefore keep some uniformity and consistency to the map. It would be physically impossible to include inserts for all population centres on a map this size. 2 10 PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 21, 1998 SUBJECT: SECOND EDITION / PRINTING OF THE ELGIN COUNTY ROAD MAP It has also been suggested that a list of the Municipality's within Elgin County along with their office address and phone number be included on the map. The front of the map will accommodate this list and it would be valuable information for the map user. An estimated price from our map producer (Pathfinder Maps) for 2000 colour copies with the above mentioned changes and additions is $5,000.00. Conclusion It will take approximately 4 months to receive a revised edition of the Elgin County Road Map. With only 500 copies of the current map left it is now time to begin work on the second edition. All existing errors that have been forwarded to the Engineering Services Department will be corrected. A list of the municipalities will be included on the front of the map and an insert for Rodney and Port Bruce will be added. County Council will have an opportunity to view a draft copy of the new edition prior to press for their comments. Recommendation That the Engineering Technologist begin work on the second edition of the Elgin County Road Map and that Pathfinder Maps complete the above mentioned works FOR SUBMISSION MARK MCDONALD COUNTY ADMINISTRATOR/CLERK I 1 1 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: DUST SUPPRESSANTS 16 SEPTEMBER DATE Materials used in our Introduction Municipalities have for many years applied dust suppressants to roads area would include Calcium Chloride and Salt Brine. Discussion/ Conclusion The Ministry of the Environment now wants all dust suppressants to come under the category of waste products and in turn all gravel roads in our municipality into receivers of waste products. and these 15 items include water, calcium chloride, This would prove very time consuming and would not The report lists "Designation of Waste' brine, inert fill (gravel, stone, clay, etc.) add any benefit. include all stake holders In a discussion on the issues and Recommendation That the Ministry of the Environment reissued the draft regulation MAR ALD COUNTY ADMINISTRATOR/CLERK 12 RESPECTFULL Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES .~.~~-,."-"'~-",~ ~,-'-'."'. ..~. ASSOCIATION OF ONTARIO ROAD SUPERVISORS 'SERVING ROAD SUPER/NTENDENTS, SUPERVISORS, MANAGERS AND FOREMEN /N ONTIjRIO /J ¡.. ---1//, , ,r_....iL,J.>;~,/(·~r~ /ié> }.·Ll. r -i' . II ;--/", UjYi.. .1)/1.,.,..., C·f ;/".1.0 L_' c;-,·~~ ) ('I'" .J!:. r· j ¡ i I ,(UN .. , URGENT On August 13, 1998 I attended a meeting with the Ministry of Environment 'n Toronto to review a draft regulation for dust suppressant use in Ontario It Is stated in the draft that the M.O.E. wants all dust suppressants to come under the category of a waste product and in turn all gravel roads in your municipality would be receivers of waste products for the suppression of dust. This means that all gravel roads where a dust suppressant is used in your municipality would be a receiver of a waste product and your gravel roads would become a waste disposal site with all the necessary M.O.E. regulations to adhere to. At the meeting the M.O.E. stated that they have not informed home or property owners of their proposal and. felt that this would not be a problem. I am sure the people in your municipality living on gravel roads would be concerned that the road in front of their home could become a waste disposal site. FOllowing is part of the draft regulation which addresses this situation f you would like to voice your concern, please write or call the Honourable Norman W. Sterling, Minister of Environment or John Armiento, Project Engineer, Industrial Hazardous Waste Section, Waste Management Policy Branch at (416) 314-7904 (address on M.O.E. letter). P.O. Box 129, Thorndale, Ontario NOM 2PO Telephone: (519) 461-1271 Fax: (519) 461-1343 13 REPORT to ELGIN COUNTY COUNCIL Homes Report #1 for October 27, 1998 Marilyn Fleck, Assistant Administrator FROM: October 5, 1998 Supply and Installation of Draperies at Terrace Lodge DATE: SUBJECT: Introduction: Included in the 1998 budget were funds to be used for the replacement of draperies at Terrace Lodge. It should be noted that the draperies being replaced are the original 1977 draperies. Discussion/Conclusion Several staff members have been involved in the selection of colours and styles of window coverings to update the Home. For some office areas, valances will be used to replace the draperies. In the foyer and lounge areas, sheer fabrics with valances will be used to provide a rresh look to those areas. Quotations were received rrom three firms to supply and install drapery requirements. A summary document is attached to this report for information purposes. Thomas be accepted for drapery S1. Recommendation: That the quotation rrom Phillips Dry Goods, requirements for Terrace Lodge. Approved/or Submission Respectfully Submitted ff¡U1/ Mark G. McDonald County Administrator/Clerk 'j ,j 2 Marilyn D. Fleck Assistant Administrator Supplier Quotation Phillips Dry Goods $6,900.00 Waterloo Bedding $7,842.42 Custom Window Treatments $9,230.50 24 to ELGIN COUNTY COUNCIL REPORT Homes Report #2 for October 27, 1998 Marilyn Fleck, Assistant Administrator FROM: October 5, 1998 Supply and Installation of Flooring at Terrace Lodge DATE: SUBJECT: Introduction Included in the 1998 budget were estimates for the replacement of carpet flooring in areas of Terrace Lodge. Some areas of the home have the original carpeting rrom 1977. Discussion/Conclusion In the resident areas of the Home, it has been determined to replace the carpet with sheet goods, which we believe to provide ease of mobility for the residents, and further provide labour saving efforts for floor maintenance. With sheet goods, there is reduced odor rrom spills and availability to utilize disinfectants for infection control. Also included is the replacement of the office area carpet. Quotation $ 32,925.00 $ 38,787.00 $ 36,443.00 Supplier Bernardo Marble & Tile Limited Andrigo Tile Company Limited Morrison Carpet and Vinyl Number 1 2 3 Recommendation: THAT the quotation of Bernardo Marble & Tile Limited for the supply of carpet and vinyl for Terrace Lodge be accepted. Respectfully submitted Mark McDonald County Administrator/Clerk 25 Marilyn Fleck Assistant Administrator to ELGIN COUNTY COUNCIL REPORT Homes Report #3 for October 27, 1998 Administrator Marilyn Fleck, Assistant FROM: October 5, 1998 Bobier Villa Ontdoor Storage DATE: SUBJECT: Introduction As County Council is aware, the external storage area at the Bobier Villa consists of a small aluminum shed that was moved from the old building. Since opening the new Home, we have provided more outdoor seating as well as patio tables and umbrellas for the residents to enjoy the outdoor space. Discussion We did have a garage at the old site that proved useful for the storage of lawn furniture, gardening equipment, and tools (shovels, rakes, etc.) The provision of additional storage space would be valuable to ensure safe storage as well as winter protection of the furniture and equipment. The building is to be 32 ft wide by 32 ft depth. It will be vinyl sided and will have a cement floor. The door openings will accommodate a 9 by 7 ft overhead door. Conclusion Within the accommodation envelope of the operational budget of Bobier Villa there are sufficient funds to provide for this project of construction of the storage building. We have prepared specifications for the proposed construction and will obtain the necessary permits. Attached is a summary of written proposals for the construction of the storage building. 26 Summary of quotations: Number Supplier Quotation 1 Case Terpstra & Son Construction $ 17,721.08 2 H.I.R.A. General Contractors $ 20,906.00 3 Crossett General Contractors $ 27,600.00 Recommendation: That the proposal ITom Case Terpstra and Son Construction be accepted. Respectfully submitted Approved for Submission ~(f~ ~ð Marilyn D. Fleck Mark McDonald Assistant Administrator County Administrator/Clerk 27 to ELGIN COUNTY COUNCIL REPORT Homes Report #4 for October 27, 1998 Marilyn Fleck, Assistant Administrator FROM: October 7,1998 Supply of Bread and Milk for 1999 DATE: SUBJECT: Introduction: Currently, we have tendered pricing until December 31, 1998 for the supply of bread and milk to the Homes. We have called firms to submit quotations for the supply of these food items. Discussion£Conclusion: The process of requesting firm pricing does provide the dietary department with assistance in budgeting. The results of the quotations are attached. Recommendation THAT the tendered prices for bread and bakery requirements rrom Lewis Bakeries be accepted for the year 1999; and 1999. THAT the tendered prices for dairy products rrom Natrel be accepted for the year Approved for submission Respectfully submitted ~JLd- Mark McDonald, County Administrator/Clerk 28 Marilyn D. Fleck, Assistant Administrator Lewis Bakeries $ .70 per toaf $ .70 per loaf $ 1.10 doz. $ 1.10 doz. $ 1.00 perloaf Bread and BakeJ Requirements - 1999 - - Product Canada Bread Sandwich Loaf, White Sneed, $ .760 per loaf 675 g Sandwich Loaf, 100% Whole $ .760 per toaf Wheat, Sliced, 675 g Dinner Rolls (soft) $ 1.100 doz. Hot Dog / Hamburg Rolls $ 1.200 doz. Rye Bread $ 1.00 per loaf - 29 Product Requirements -1999 Product SeaItest, Natrel (Ontario) Parmalat Canada 1 % Milk, 4 titre $ 3.19 $3.39 Skim Milk, 2 titre $1.74 $1.99 Homo Milk, 1 titre $ 1.05 $1.04 (2%) Yogurt, 1%,750 g $ 2.40 $1.89 Buttermilk, 1 titre $.98 $ 1.10 Half & Half Cream, 1 titre $2.25 $1.60 (bag of 160) Half & Hatf Creamers, box 120 $5.38 $ 4.12 ( 500 g) Creamed Cottage Cheese, $4.80 $1.99 750 p;m, 1% B.Fat Butter Cups, 6.5 kg $ 33.33 (6.5 x 600) $ 28.00 (4.5 g x 600) $ 17.10 (6.5 x 300) 30 Dai, REPORT TO COUNTY COUNCIL Louise M. Eastbury September 2, 1998 Benefits -- Marketing Survey Recommendations Amendment FROM: DATE: SUBJECT: INTRODUCTIONIBACKGROUND At the June 1998, Session of County Council, the recommendations of Buffett Taylor & Associates, regarding the benefits renewal (effective July 1, 1998) was approved. One of the recommendations advocated a change to ManuLife for the Weekly Indemnity (Short-Term Disability - STD) benefit based on the carrier's quote. awarded the indicated outlined DISCUSSION When ManuLife were advised by our Consultants that they had been STD but that the Health and Dental were staying with Liberty, they then that the quote was on the basis of acquiring "all the business". This was not in their original proposal. Taylor Buffett cost, CONCLUSION With the uncertainty surrounding ManuLife in relation to actual now recommend maintaining the coverage with Westbury Life. RECOMMENDATION That the above recommendation to remain with Westbury Life for the Weekly Indemnity benefit, be adopted effective September 1. 1998, and any recommendations contrary to this one, be rescinded. Approved For Submission 31 2-Sep-98-report #36 prepared LME REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services FROM: 1998 RENEWAL OF THE PORT BURWELL LmRARY LEASE October 15, DATE: SUBJECT: lease Library copy of the Port Burwell Introduction: The Municipality of Bay ham has reviewed the draft and is in agreement with the terms and conditions. Recommendation: That the Warden and Administrator/Clerk be authorized and directed to sign the standard Elgin County Library Municipal Lease with the Municipality of Bay ham for the term ending December 31, 1999, according to the terms and conditions outlined therein. Cathy Bis. Manager of Library Respectfully submitted: Service Marl nãld County Administrator/Clerk 32 Approved for submission: REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services FROM: October 15, 1998 RENEWAL OF THE DUTTONIDUNWICH LmRARY LEASE DATE: SUBJECT: Introduction The Municipality ofDuttonIDunwich has reviewed the draft copy of the DuttonIDunwich Library lease renewal agreement and is in agreement with the terms and conditions. Recommendation: That the Warden and Administrator/Clerk be authorized and directed to sign the renewal of the DuttonIDunwich Library lease agreement with the Municipality ofDuttonIDunwich for the term ending December 31, 1999, according to the terms and conditions outlined therein. Cathy Bishop Manager of Library Respectfully submitted: Service Mark Me. County Administrator/Clerk Approved for submission: 33 . REPORT TO COUNTY COUNCIL Sandra J. Heffren Deputy Clerk FROM: October 14, 1998 1999 County Municipal Directory DA TE: SUBJECT: 1999 printing of the Backaround: At Council's January meeting, staff was directed to obtain quotes for Municipal Directory for 300 copies with "month at a glance format". (see responses received three Discussion: We requested quotations for printing of the directory and attached). Recommendation: THAT we accept the quotation from Waite's Printing Service in the amount of $485.30 (lowest quote) for printing 300 copies of the 1999 County Municipal Directory with "month at a glance" format. S. J. Heffren Deputy Clerk Approved for Submission M. G. McDonald County Administrator/Clerk 34 -~ ... QUOTATIONS FOR PRINTING THE 1999 MUNICIPAL DIRECTORY FIRM NAME NO. OF PRICE TYPE- SUB-TOTAL PLUS TOTAL COPIES SETTING TAXES PRICE IMPRESSIONS PRINTING 200 $524.46 INC. $524.46 $78.67 $603.13 250 $538.91 INC. $538.91 $80.84 $619.75 300 $553.27 INC. $553.27 $82.99 $636.26 WAITE'S PRINTING 200 $258.00 $120.00 $378.00 $56.70 $434.70 250 $279.00 $120.00 $399.00 $59.85 $458.85 300 $302.00 $120.00 $422.00 $63.30 $485.30 AYLMER EXPRESS 200 $242.00 $320.00 $562.00 $84.30 $646.30 250 $294.00 $320.00 $614.00 $92.10 $706.10 300 $346.00 $320.00 $666.00 $99.90 $765.90 35 REPORTTOCOUNTYCOUNC~ Sandra J. Heffren Deputy Clerk FROM: October 14, 1998 1998 County Proceedings DA TE: SUBJECT: Backaround: s customarily printed annually In a book format. The proceedings of Elgin County Counci (see responses Discussion: We requested quotations for printing of the Proceedings and received two attached). A distribution list is also attached for Council's information Recommendation: THAT we accept the quotation from Waite's Printing Service in the amount of $3.27 per printed page plus GST (lowest quote), for printing 75 copies of the 1998 County Proceedings. S. J. Heffren Deputy Clerk .,? Approved for Submission M. G. McDonald County Administrator/Clerk 36 QUOTATIONS FOR PRINTING THE 1998 PROCEEDINGS FIRM NAME NO. OF PRICE PER NO. OF PLUS TOTAL COPIES PRINTED PAGES SUB-TOTAL G.S.T. PRICE PAGE 1997 AYLMER EXPRESS 75 $3.60 626 $2,253.60 $157.75 $2,411.35 50 $3.40 626 $2,128.40 $148.99 $2,277.39 25 $3.37 626 $2,109.62 $147.67 $2,257.29 WAITE'S PRINTING 75 $3.27 626 $2,047.02 $143.29 $2,190.31 50 $2.37 626 $1,483.62 $103.85 $1,587.47 25 $1.58 626 $989.08 $69.24 $1,058.32 37 COUNTY COUNCIL PROCEEDINGS RECIPIENT Members Co unci Binding Administrator/Clerk Homes County Library Branch Libraries Personnel Roads Social Services Treasury Land Division Press COPIES 9 4 3 2 1 13 1 2 1 3 6 3 Mailed to Local Clerks The Archives of Ontario Ministry of Culture & Communications 77 Grenville Street TORONTO, Ontario M7A2R9 Serials Acquisition The Waldon Library The University of Western Ontario LONDON, Ontario N6A 3K7 Mr. Pat Keenan Planning Director Central Elgin Planning Office 9 Mondamin Street ST. THOMAS, Ontario N5P 2T9 Association of Municipalities of Ontario 250 Bloor Street East, Suite 701 TORONTO, Ontario M4W 1 E6 Mr. HW. Kloske Clerk/Administrator County of Lambton Box 3000, 789 Broadway Street WYOMING, Ontario NON no Mr. Robert Foulds Administrator/Clerk County of Kent Box 1230 CHATHAM, Ontario N7M 5L8 Mr. Nigel Bellchamber Clerk/Administrator County of Middlesex 399 Ridout Street North LONDON, Ontario N6A 2P1 Mr. Hugh Geurts Kettle Creek Conservation Authority R.R. #8 ST. THOMAS 7 1 1 1 1 1 1 1 1 N5P 3T3 Ontario 38 TOTAL COPIES GIVEN OUT We also receive additional requests from staff 63 Report To County Counc From: Teresa Babinski 1998 Date: October 13 Comfort spending Comfort Allowance Trust Float Introduction/Background: The County on behalf of Elgin Manor, Terrace Lodge and Bobier Villa holds Allowance dollars in trust for use by the residents. A resident can withdraw money from the trust account via a cash float at each of the Homes Subject: with comfort trust balances. It is monthly basis to accommodate the Discussion: As at August 31,1998 there were 136 residents important to have enough cash available on a withdrawals that can take place. of the amount to increase is necessary it trust funds Conclusion: To facilitate the operation of the the float at each home Recommendation to the following balances: be Increased floats for the Comfort Allowance Trust $3,000.00 $3.000.00 $ 500.00 Elgin Manor Terrace Lodge Bobier Villa THAT, Approved for Submission ù Mark McDonald County Administrator/Clerk 39 Teresa Deputy Treasurer REPORT TO COUNTY COUNCIL Linda Veger FROM Organizations 1998 Charities and Similar October 15 Tax Rebates DATE SUBJECT ntroduction The Fair Municipal Finance Act (Bills 106 and 149) eliminated the provisions, previously found within the Assessment Act, regarding business assessment and more specifically the Business Occupancy Tax (BOT). In previous legislation, charities and similar organizations were exempt from BOT. The change results in a major tax increase for charities and similar organizations. The Province has mandated that a rebate be made to charities and is leaving the decision of which other organizations and how much to rebate to Council. Council consider Discussion The Treasurers have discussed the options and recommend that offering the rebate to charities and similar organizations Eligible Organizations meet the following criteria 1. be a charitable organization (or not-for-profit organization) as defined In subsection 248(1) of the Income Tax Act and have a registration number issued by the Department of National Revenue; or, To be eligible for tax rebates. organizations must be a similar organization as listed in Appendix 1 provided such organizations meet the criteria for "similar organizations" as listed in Appendix 1. 2. be occupying leased commercial or leased industrial property and have occupied the property prior to January 1, 1998. (If a charitable organization owns the property it occupies, the property is included in the residential class.) taxes 4. if occupying leased premises, be able to demonstrate that their lease payments include an increase in taxes as a result of the result of the Fair Municipal Finance Act. was previously exempt from that be an organization 3 40 10/20/1998 charreba.doc lease payments 6 organizations that are not charitable in nature and provide benefits to only a narrow segment of the community (Appendix 2) are not eligible for rebates even if such organizations meet the criteria as set out above. of taxes included in their the amount be able to identify 5 Amount of Rebate Tax rebates for eligible charities and eligible similar organizations will be 40% of the taxes paid by the organization providing all conditions above are met. If the eligible charity or similar organization is required to pay an amount under section 444.1 or 444.2 of the Municipal Act which deals with gross leases and flowing through of taxes, the amount of the rebate shall be the total of the amounts the charity or similar organization is required to pay under those sections. the Payment of Tax Rebates Payments of tax rebates will be made by the Local Municipality In which organization is located as follows rebate for the 1 the first instalment of the rebate will be at least half the estimated year and will be paid on or before January 15 of that year. be paid on or before June 30 of that rebate wi the balance of the estimated 2 year. 3. for the 1998 taxation year, the 1998 rebate and the first instalment of the rebate for 1999 will be paid on or before November 15, 1998 ( the first installment of the rebate for 1999 will be based on the 1998 rebate amount). payments wi November 15 for the following year, 4 for applications received after be made on a timely basis 5 final adjustments will be made after the taxes paid by the charity or other eligible organization can be determined 6 charities and other eligible organizations that move to another municipality either within or outside the County of Elgin are required to repay a prorated amount of the rebate to the area municipality that issued the rebate the current be paid for years prior to not 7. tax rebates are not retroactive and wi taxation year. 1 4 10/20/1998 charreba.doc 8. if a charity or similar organization leases a property owned by the municipality, the municipality will pay the rebate directly to the tax account. the Treasurer Organization report from Charities and Similar Recommendation THAT the Tax Rebates be accepted, and; THAT County Council accept the recommendation from the Treasurers to offer a tax rebate to Charities and Similar Organizations to mitigate the impact of tax increases resulting from changes in legislation, and; the appropriate by-law be prepared Marl< cDonald Administrator/Clerk 42 THAT c___vl.-.:,e..LJ Linda B. Veger Treasurer 10/20/1998 charreba.doc Appendix 1 Similar Organizations Eligible for Tax Rebates (Excludes Organizations occupying a residential property) Tax Rebates must: 1. demonstrate a concern for the relief of poverty or for people in emotiona physical or spiritual distress. or Organizations eligible for Similar provide a clear service or benefit to the community by its concern with the advancement of science, education, philosophy, religion, art, sports and other causes beneficial to the community ( human services, culture and heritage, public health, recreation, human rights, equity) basis with no share capital and must be 2. be operated on a not-for-profit accountable to the community be accessible to the community as a whole or for an 3 the services must appreciable portion of it. The following organizations meet the public benefit eligible criteria noted above and are potential applicants for a tax rebate provided the criteria in Eligible Organizations are met. Youth Recreational Services Non-Profit Community Organizations Cultural Organizations EducationlTraining Immigrant Services Health Societies & Foundations Medical/Hospital Legal Aid Services :J 4 Agricultural Organizations Arts and Culture Organizations Community Services Social Service Organizations Foundation/I nstitution Religious Health Services Social Housing Services 10/20/1998 charreba.doc Appendix 2 Organizations Not Eligible for Tax Rebates Organizations that are not charitable in nature or provide benefits only to a narrow segment of the community are not eligible for the rebate even if all other criteria are met. Such organizations include but are not limited to: Offices Constituency Offices Foreign Trade Offices Social Clubs Private Clubs Property Management Consulate Offices Political Offices Non-Profit Professional Trade Organizations uses not identified & Trade Artists Studios Foreign Tourist Offices Non-Profit Foreign Offices Veteran Clubs Trade Unions Associations - Professional Credit Unions/Pensions Government/Government Agencies Business 44 Unspecified occupancies and other 10/20/1998 charreba.doc REPORT TO ELGIN COUNTY COUNCIL October 27, 1998 Report #5 for Administrator Marilyn Fleck, Assistant FROM: Generator Elgin Manor Surplus Equipment 998 October 26. SUBJECT: DATE: ntroductlon: Elgin County Council directed the generator from Elgin Manor that was replaced be advertised as surplus equipment and request bids from interested parties. Discussion/Conclusion: Advertisements indicating the equipment were placed in local daily, weekly papers as well as the Ontario Farmer publication. the following summarizes Bidder Amount of Bid Jack Hermans. 6498 Marion St.. Dorchester $ 2,800.00 Brent Clutterbuck, R. R. #2, Port Stanley $ 2,290.00 Jay Curtis, 44317 Mapleton Line. R.R.#8. St. Thomas $ 1,726.00 Co-Trac Ford Mercury, 204 Main st.. Dutton $ 1,500.00 Municipality of Dutton/Dunwich, 199 Main St.. $ 1,410.00 Dutton Paul Luyks, R.R. # 1, Southwold $ 1,400.00 were received and Seven bids 1998 COUNCIL CORRESPONDENCE - OCTOBER 27TH to re: invitation Items for Consideration Raymond Carriere, National Chairman, Communities in Bloom participate in "Communities In Bloom" in 1999. (ATTACHED) 1 for funding of the request with a Janice Soulliere, President, St. Thomas React Inc. non-profit charitable organization (ATTACHED) 2 JA Murray, Clerk-Administrator, County of Huron, with a copy of their resolution with regard to premiums based on the degree of compliance to the nursing home structural standards and provincial grant monies received for construction. (ATTACHED) 3. J.W. Tiernay, Administrator, County of Peterborough, requesting Council's support of their resolution regarding the invoices issued for assessment services and the release of Provincial Offences Act revenues to municipalities. (ATTACHED) 4 re: R.W. (Bob) Padfield, Service Operator, Rodney Ambulance Service Ltd. relocation of Ambulance Station to Dutton P.U.C. (ATTACHED) 5. Larry Keech, Chief AdministrativeOfficer/Clerk, County of Lennox & Addington, re: requesting support for changes to the tax provisions that allow for the deductions of the cost of tools useçJ by mechanics in their line of work. (ATTACHED) 6. K.G. Sloan, Administrator/Clerk, Municipality of Central Elgin, requesting the County of Elgin to install traffic signals at the intersection of Quaker Road and John Wise Line. (ATTACHED) 7 Donald N. Leitch, Co-Ordinator of Planning & Development, Municipality of Central Elgin, re: Restructuring Proposal Boundary Adjustment Between Central Elgin and Southwold. (ATTACHED) 8. Dale Reagan, Managing Director, CHF Ontario Region, Co-Operative Housing Federation of Canada. re: Transfer of Federal Social Housing Programs. .........: q, (h\TifACHED) 9. 1- 45 10 I COUNTY OF ELGIN ÇLERws OFFIC~ SfP 23 Ilorimr.t' " Grc'HiagTo 1998 september 1, Dear Mayor and Council This letter is to invite you, your council, local businesses, clubs, and citizens to experience the benefits of participating in Communities in Bloom Hundreds of Canadian municipalities have already discovered these benefits - which include increased community action, involvement and pride. participating municipalities have credited Communities in Bloom with providing the focus and challenge to stimulate community activities and build on the positive aspects, commitments and concerns that exist in all municipalities of every size this is The first step in the participation process of your community request for leadership and support at the municipal level. By entering Communities in Bloom, Canada's National Award Program, your municipality will become part of an important and growing initiative. One which encourages improvement of the environment, beautification and other important elements, such as tidiness and heritage conservation. Aspects which add to the quality of life and revitalize community spirit, while building interaction and awareness within Canadian municipalities participating on a provincial or national level This to candidacy its gain information, experience participation in some future Please find enclosed helpful information to organize the participation of your community along with fundraising venues is your invitation to your municipality to participate provincially in 1999 to submit represent Ontario as a National Finalist in 2000 or participate provincially in and evaluation for possible years 1999 to national will (& Landscaþé Ontsr;o HORTICULTURAL 1F!ADES ASSOCiATION une société flortssante Thank you for your interest and hoping that your municipality proudly participate in the 1999 edition of Communities in Bloom. ~ï~~.ou.s, ?J¿/)ltAJJ~ ~~ond Carrière, ational Chairman Sponsored in Ontario by: Â.bie *._--...... AooocIrII...oIMunldpoJ_<1IOotIIrIo ~PR Orrta/ioPan<:sAssQoatio() Growing Together / Citoyens et espaces verts en harmonie. 46 Plants and Prtde. People, ST. THOMAS REACT INC. '- N5P 4B3 Ontariò St. Thomas 808 Talhot Street P.O. Box 21011 ~1i'~_ September 16,1998 Dear Community Partner, ",<::,?" St. Thomas REACT is a:tÌòn-ptpfi( ch.aiitab¡¡:·ÖrgaÌ1i;Za~ion that relies on fundraising, providing security for a couPleÜI6~a1\car dealerslÍiþs~iíd.thèsupport of our community to enable us to receive quality tt¡µning."This traininginvoÍyes:Ai.¡.Ír¡¡þced First Aid and CPR, First Response Fire, Accident; sèèiiéManÌ\&ement, sear.èli.$ìd Rèscue, Registry and Inquiry ::<":\.-' __';<?"{,"""', '-.:.''' .0 .. " ,,:\·,::-;t:":O';'.·c -<:c. tr.ainin~ :rnlfiìc and Crowd CorittOf,Í18 well as maintaillingôûr equipment in top form. All in an e1furt to respond to oµr:œmmWûties needs as they àrise. S',,·.. - .. _, " '~'>. ,-. "" ;',;,::;:-, ',' ,,' -', "... -~-;":-/ '8t. Thomas RP/A.rT ha&- œn.iOOctì~n with lô8itl authorities to previde-emergencyassiStance-wI ,. This year, W9ß., St. Tho~as REACT has been asked to join the Elgin County EmergencyMeasures ancl1:he·OPP asked us to assist them as part of their SearCÞ 11ml R!:sGUe warn: . ".'.. _,',..,,_,.,._ ......'._._" ," "".;' <:"_., -n"._" ·..j;::·_i~:_::;, '>"'·'·i Our tearil, bas been ab~; wassistmany tfav~lers through monitorin&,Channel 9, answering 8Z<.;àH~ this yeàr:só fàr. ,Oùrvo~nteers have pùtirr28.5- hours:this year so far, assisting motorists with, our roadsid:è ,assistance arid, pé¡'sonal service. Thi~ ~hank you is an example of suchàssi~tance. ,. '. . , .' ,.' . s The St. Thomas-REACT team has been able to assist the c-ommuníty at such events as the -CanadaDay-Fiæwerks, The-Raiiway NostalgiaDaysrtße. Santa Claus Parade, and the Fire MusterDays (Canada'-s Larßß8t~.. -ourt~\lidesassistance. to local authorities in hopes o£reducing vamlalffiffi and mischief during Devil's night and-Halloween by patrolling the Ngrthend of St. Thomas and the Industrial area. St. Thomas REACT works with other REAC'f-t~ in other cømmunities-as-.v&, 1*'fflÌding1«!rvÌCes as needed. Please find enclosed a list of events that St. Thomas REACT has been involved with to date. '>:,', :"'>'r':~e;""i;:';", '0"'" ,;'_:<:~;::;';i:;,';":"'::~;i-;:'-:';'\}?':::"';:'_:"_',_" ._:,";_.'::., J,-.<.::,:,::"::/,::",,y::-,:-:; ,;_::,;::t>F"·r;~;?'¥;X>'/' "Late fast month we had ìtflai: tire ând neíi:fiëiiný£usband of I àuetö oor age and health could change it. We carried a plug in CBfor 3 y.ears and nev.er neededjt before. I didn't really know how to use it, but called out on Channel 9. I was sure pleased when a woman' voice came back at me asking where w.e were. She .came within a few minutes and our worries were-Over. She got the help we needed and would not leave us until she'd seen us leave. She sure was a Good Samaritan." t , 5 2 Through past generous donations from the community 0tIf team has not only begun to replace old VHF radios, but has been able to purchase a much needed generator and emergency lights. S1. Thomas REACT is still in need of replacing more of our older worn out VHF radios, purchasing.other emergency response equipment, and. providing resources and continuous training programs for our volunteers to help ensure our availability to the community. The severe weather conditions ofice storms and local flooding combined with cut backs to our police and fire departments; our teams' responded and assisted in many different tasks. Please help us meet these needs. Without you, we manage. With you we flourish. REACTively yours, J..Z¡ ~~ Janice Soulliere President (519) 633-9062 E-mail-sttreact@execulink.com Web page - ~ww.exccl1!ink.com/-parkerl Charitable Registration Number -890265390 RROOOl Ontario Corporation Number - 1030675 Affiftated with REACT -Internationaf, Inc. Founded in 1962 .An independentnon~pro:fit public service organization providing skilled vo1unteertwo·way radio communications for safety. _ PUBLIC SERVICE through COMMUNICATION- 52 ~ . _..__. _.__1 EVE~DO~Y R.E.A.C.T. IN 1998 __. _.__ _.._..____ , I 1 . I ==~:~~~t;~~~~~g:g1~~:)¡ ..----- ~~:~ii~3Ist ,==.,~.j~.;~~::~~;.== ~~~~~~;~~..; _ 31 ¡T.CA At st.Gabriel's School I _._ ¡b. 23rd L___J__._=:j3 People For _.__1- H~__.__ ___ 41 IT.CA At st.Gabriel's School [ ___. ~~ 2ß1!1J_____.~-----..1-ª--~oPle For_.__ _.~___.!:!!:§.=_._.__ -----~L_fu'!~ Of tights Apl!eciatiion __.____ ¡b,26thL I I~ People For___ _..J2...._1~!~______, ___.!ìL,~STWAYFORD!MarchU- !Mar.lstTo31st:..._L_ ~~opleFo~__ _~~:L..!Hrs. ___J ._lL-Tf.QA At SI Gabriel's School I I Mar2lrf. ! ____-1-__._ )3 People For ____ .-.1___l!:!.~_______ ____.-ª!_3CA At st. Gabriel's School I ____ I Mar. 26tht____L____..13 People For __ -..1.._-I~~____ ___.~ lEASTWAYF-º!!Q!April) L--- IApr.1sUo3Q!!1, 1 ..111 People For . _____98.5___tHIõ.:..___. __lºL~'('!Ld Sale I .---L-._1j~25th. i ____-+ 18 People FO!_____~J~!~=______~ ----Dl--W-7A At st. Gabriel's School! _____~ 27tht' __.J.__J-ª-.People F~__ __?_.lHIõ:_____j __12.L_¡¥"!-. At ~t. Gabriel's Schoor . ¡April 30th. ---t----J 3 People For ___L_l HIõ. __ _l~L+Rag Raising At City Hall _}_.___Jter!!. 30th.! I ____J!. People F9r___ ------L--1 HIõ:...._____ __.lU EAST WAYFORD ! May) I ~.?I1st ~2.~~L_L______-J.!..4..~.£P~ For --r..J.?.l!--¡I!!:5-=------- ____!.6,L__tfai~ Days ( May) ..L._______I M?y_' st. ~~<!:..__L___J8 People F~___L_±L._J.fi.~c______.__. __.1ßl_J.T.CAAt st. Gabriel's School I ~4th I l_--1~_PeopleFor L_--ª---,JJ:!r§.:.__ _J 71 ~T.C~. At St. Gabriel's School i -------1-~ 7th! ____-\_____ 13 People F<!______-1--~_~!2=--- ..._.1ßL_L~llce _yteek I --L_____ IMay 1411l~L5th. _J..______J 12 People For .____J_ 812.tU_~_J ._J91 _JÊaJety Awake Break ( May) i __._Jt§y_15th..16th.17ih.::.L~__.J.~Pe..2IJ!e For _L116.5_lI:!~~c___J ___~. ¡Woodsto~ Parade! ! . I~ay 18th, L---1_____--17 People For L_~~rs=--____-~ __ 21/ IChild Search In Woodstock .L_Jt§'Ll8th. i L 17 People For ! 525_ iH!~____j ___221 +,woodstockTraffiCAsSistance! IMay23rd.L 1 i§..~~leFor _L_~5 IHIõ-=--_"-: _ 231 ,T.CA At st. Gabriel's School! IMay25th. L___ i_ 13 People For I 3.5 1~~__. __ 241 IT.CA. At st. Gabriel's School 1 __Jt§L?~_,L__...J_.__. 12 People For .L_l____lt1.!3.:.____ __.251 -lEAST WAYFORD ( June) I _-1J~l§!~-=---. i ___..J 15 People F.9r:...--1__~_JHIõ'___._J ___ 261 ITalbotMercury(June), iJune1st,To_~0th. T --19PeOPleFor-L.1LJ~L---J' __271 trCAATst.Gabriel'sSchooll _ IJune8th,! J-- '3 People For i _..l~ IH~_ .___~81 IT~AAT~tGabrièl'SSchOOII _~11thl _1-._ -l3 People For i 3.5 --W,!~----. __ 291 __IT.CA AT st_ Gabriel's School I~une 15 th-'-__-L_--13 People For .__L1-_ I HIõ=---- ___-ª-.Ol Tst. Gabriel's Appreciation Night __#~~--+ 14 People For _ i 8.5 lHrs _I __~T.CA AT st. Gabriel's School! !June *~_. I 13 Peo~le For I 3 IHrs. .___321 R.EAC.T. Scavenger Hunt L- 'June 20th.! ==:¡=_~3PeO Ie For " 6.5 IHIõ .." _ 33/ iLondonLifeWalkForDreamsl June 21st.! I 115 People For 1_ 49.71? IHIõ.__J =.!41 !tOoth. AnniYersaryAt Pinafore Park__ June 27th. 1 ___ -t __J1J People For .:J _ 71 Jfi.Iõ. j _..!~ East Way Ford ( July L...._J. ,July 1 st. To 31 st. i 115 People For ! 100 ,HIõ=-- 361 ,Talbot Mercury ! July) _I ~st.T031st=----L i23PeoPleFor -U48 IHIõ-,-__ 371 lçanada Day Celebration's i Ju 1 st. I ' ,15 People For I 71.5 fHrs. .__ =-_ª__8ITWoodstock Ice Cream Festival ~th,! i --17PeoPleF~25 IHIõ, 39flWoodstock Ice Cream Festival Ju 5 tho ! I 9 People For J 99.5 I HIõ. _ 40/Jß.EAC.T.CarWash I ~lth.! --1--111 People For j 42,5 IHIõ. 4ïTiTraffic Control For Rre On Rom st. -- IJuly 21~- I 6 People For L 5 Hrs. , 4~afeyAwakeBreak!Set-Up1L iJUIy31st..L-='-¡ __+6_PeoPleFor _ i ..Ji.._IHIõ. _~ 431 East Way Ford! Aug~ !Aug, lstTo 29th,! ¡ 17 People For =t 108 iHIõ. - 44/_ Talbot Mercury! August) I iAug. lstTo 29th. L 118 People Fqr:...- ._144 .J.I:1~____ _451~!!J!!l~ler(AugustL- 1 !Aug.22ndToAuq,31sJ. jl4 People For Î 112 IHIõ, :::-46J.:].?J!!ety Awake Break T Augus4--.__1July 31 stJo August 4 th 115 People for I 302 I HIõ ___ 471 IHotDogSalesJZehrs)_.J._____ 9:7th.8th.9th. i _~12Peoplefor _..1 1152U~_ __. 48/_JBai~~___1._.__J._--.:..-- 9:~_5_Ü__.J__---!5 People For __~_..1!.-I~L-.- _i!1L_-+React Yard Sale i . ---.-1 9: 22ns!.:!__ 1 ! 11 People For ___+-......i~_J HIõ._____ ~-ºL I Rai!!l'!l Days i ---1-- 9: 22nQj___ I. ¡5 Peopl~ For ---1 24 I Hrs ,,__ ._~s..~~ord!SePtemberU-.--- Q!AthT026th,,=t ! I ±__._.!H~._. 521 ¡Talbot Mer£y!y' (SeJ!temberJ~______ ~j_!h, ToJ1t!1, I i , __1FIõ. ____ 531 i Elgin Chrysler ( Sep!emberl.J __ ~J.~tTQ.3rd~ . 17 People For ~__ 1 HIõ. :==§"!-!=~9-8~!'T==as Rr~==J-=-=: =_~: t6th~ i_.--=-fLPeoPle ror . ~~~__~~_,,__ --t------+--+------J---- ;:=-_:-1~----iTOTAL F¿R YEAR f-- 3752 ~~~~-:--- I , (519) 524-8394 Fax (519) 524-2044 Corporation of the COUNTY of HURON CLERK-ADMINISTRATOR Court House, Goderich. Ontario. N7 A 1M2 998 ~cro:awŒ® SEP 28 1998 œum Of aim! .'S~ 1 24 September Witmer The Honourable Elizabeth Minister of Health 10th Floor. Hepburn Block 80 Grosvenor Street Toronto, Ontario M7A 2C4 Madam Minister: On September 3. 1998, Council of the County of Huron adopted the attached report from the Health and Seniors Committee meeting of August 5, 1998. The specific recommendation approved was: Dear "That the Minister of Health be petitioned that notwithstanding that no redirection should be applied to the $5.00 compliance premium, if it is. that it be applied to the full amount with no original deduction, the effect for Huron County being the reduced premium would be $2.50 per bed rather than the $1 .50 suggested. and that copies be sent to counties and regions. as well as Helen Johns. MPP, Huron" Yours truly. 7 c:£-., / I "', Murray k-Administrator 5.11 JAM/bl Helen Johns, M.P.P" Huron Counties and Regions enc cc Health and Seniors Committee August 5, 1998 of bulletins have been issued by the Ministry Health During the past two months a number and are summarized below Ministry of 5 Changes to legislation - The Homes for the Aged and Rest Homes Act has been changed so that the Lieutenant Governor in Council no longer needs to approve an administrator for a home for the aged. As well, the Ministry does not need to approve the medical practitioner. The Ministry will no longer have forms in regulations but a new section permits the Ministry to make forms without regulation. A similar provision was made in the Long Term Care Act, 1994. 1 This is the portion 998 1 1 The new rates for accommodation took effect July of the co-payment paid by the resident. 2 $41.56 per day 49.56 per day 59.56 per day 28.34 per day Basic Semi Private Respite must be completed This entitlement is to a rate reduction. an application financial manager for processing. Assessment from Revenue Canada resident is entitled submitted to the based on the Notice of f a and The Ministry has informed CCAC placement functions that spouses of individuals already living in facilities will be place in the second highest priority category for admission. More details about how priorities are set is promised by the Ministry. This move wi make it easier to reunite spouses 3 In the spring the Government announced increased funding to long term care facilities. It has taken three forms. increases to the Ministry portion of the co- payment to match the increases to the resident, capital funding for new beds and funding for renovations 4 The funding envelope for Nursing and Personal Care has increased by approximately $24.900 at Huronview and $14.700 at Huronlea and Programs and Social Services by $2.600 at Huronview and $1,400 at Huronlea ~ As the County of Huron was identified as having a surplus of long term care facility beds. no capital for new beds will flow to facilities in the County. ~ 2 5:; A plan was announced to renovate 13,000 current beds in long term care facilities to bring them in line with the newly released structural design requirements. All beds in the province were rated A - 0, where A represents compliance and D represents lack of compliance even with the 1972 nursing home structural standards. Huronview and Huronlea were built to these newly released standards and thus all the beds are rated as "A". Operators of facilities will be paid a premium depending on the degree of compliance. A premium of $5.00 per bed will be paid to operators who fully financed their construction. However, operators who received federal or provincial grant monies are only entitled to a maximum of $3.00. This amount is redu.ced proportional to the amount of grant money received. In the case of the County Homes, since the long term care portion of the building received 50% funding from the province, the compliance premium will only be $1.50 per bed per day or $100,700 per year. The first of these payments has not yet been received but are to be retroactive to April 1, 1998. ~ On a temporary basis, the Ministry had been assisting with the increasing costs of WSIB premiums. It was just announced that this arrangement will be ongoing as permanent funding. This funding was anticipated in the budget and amounts to $59.000 per year ~ Moved by B. McBurney Seconded by Warden J. Coleman That the Minister of Health be petitioned that notwithstanding that no redirection should be applied to the $5.00 compliance premium. if it is, that it be applied to the full amount with no original deduction, the effect for Huron County being the reduced premium would be $2.50 per bed rather than the $1.50 suggested, and that copies be sent to counties and regions, as well as Helen Johns, MPP. Huron Carried 56 P.01/02 7058761730 PETER BOROUGH COUNTY COUNTY OF PETERBOROUGH 23:08 SEP-24-1998 County Court House, 470 Water Street, Pelerborough, Onlario K9H 3M3 Telephone: (705) 743-0380 Toll Free: 1·800·461·6996 Facsimile: (705) 876.1730 e-mail: ptbocnty@counly.peterborough.on.ca .~ ~ a .pedal place 998 I 1 September 2 COpy Honourable Ernie Eves Minister of Finance 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto, Ontario M7 A 1 Y7 the County o(~eterborough 198, Dear Sir: This is to advise that, at their meeting of September 16, Com:mittee of the Whole passed the fOllowing motion: "WHEREAS Ihe Province released the Local Services Realignment Coslings and directed municipalities to use these figures for the purpose of setting 1998 budgets; and WHEREAS the Ministry made a commitménr in lviay of 1998 to flow the revenue associated with the Provincial Offences Act to municipalities in this calendar year; and WHEREAS municipal budgels were set on the assumption that the figures in the Local Service Realignment were accurate and thefuntisfor P. D.A. fines would be fiowed to municipalities in 1998; and WHEREAS invoices issued for assessment services are higher than the costs set out in the Local Services Realignment document; Ambulance costs are projected to be much higher than originally stated; and the P.O.A. revenue is projecled to be less than slated; 57 P.02/02 7058761730 PETERBOROUGH COUNTY 23:09 SEP-24-1998 Honourable Ernie Eves 1998 ! September 2 NOW THEREFORE BE IT RESOLVED that: The ;'vlinister of Finance undertake to only issue irrvoices based on the costs not greater than those as set out in the local services realignment document: The Minister immediately release the P.O.A. revenues to municipalities in the amount as set out hI the Local Services Realignment document; That a copy of this resolution be sent to the Association of J\lfunicipalities of Ontario, all upper tier municipalities in Ontario. to our local MP p's and to the local municipalities in Peterborough County, seeking their supporl. I 2. 3. We are aware of your commitment to make adjustments in 1999 to account for the variances; however, we maintain that this will not prevent municipalities ITom running deficits in 1998. We strongly urge you to consider our request. Yours very truly, h C.M.C. ., J. W. Tiernay, C Administrator TOTAL P.02 58 Association of Municipalities of Ontario AlJ Upper Tier MUI\¡eipalìtiesÎnOntarid G. Stewart, MPP H. Danford, MPP C. Hodgson, MPP Local municipalities - Peterborough County PK/Ic c. Rodnev Ambulance Service Ltd. 201 West Alley P.O. Box 123 Rodney Ontario, NOL 2CO Emergency (519) 785-0101 mœcmaWŒ® Administration (519) 785-0102 Fax (519)785-3058 OCT 2 1993 28 Sep't. 98 Mr. Mark McDonald, Administrator/Clerk County of Elgin COUll/TV Of ELGIN 450 Sunset Drive CLERK'S CImq St. Thomas, Ontario, N5R 5Vl Re: Dutton Ambulance Station - 1999 budget Dear Mr. McDonald The Ambulance stationed in Dutton is currently located as part ofthe Dutton!Dunwich Fire Station. As of 31 Dec. 98 this site will no longer be available. As a result of discussions with officials of the Municipality of Dutton!Dunwich, the best ,~hoice to re-Iocate the Ambulance Station would be the former Dutton P.D.C. depot at 199 Currie Road in Dutton. This would effect the 1999 operational budget as follows: 1/ rent - 12 (a) $500.00 = $6,000.00 2/ utilities per annum = $3,200.00 Total = $9,200.00 rent in base budget ( $2,700.00) Increase to operational budget $6,500.00 Kindly review this request and confirm that it meets with your approval. Contact me should you have any questions and/or concerns, Your ¡(ø¡t adfield, R.W. (Bob) Servic Operator C.c - Mr. Arbour, Regional Office 59 County of Lennox & Addington Administration & Finance (~©![f~11IID 1998 WUlff{ Ilf Elmro CLER\\'S 0fI'i~ 9 OCT 1998 October 6, County of Elgin 450 Sunset Driv") St. Thomas, ON N5R 5Vl " Mark G..McDonald. Ç..A.,Q" Att~!ltion: Dear Mr. McDonald: County Council, at its regular meeting of September 23, 1998, adopted the appended resolution proposed by the Lennox and Addington County Economic Development Coalition. The resolution petitions the Honourable Paul Martin, Minister of Finance to make ch in the income tax provisions to allow those working as mechanics to deduct the cost mandatory employment expenses, from their earned income. anges of tools, Please bring this resolution to the attention of your Council and kindly forward your County's resolution and letters of support to the Minister of Finance, your M.P. and this office. Thank you for your consideration. Lmy 1(", 1-f. Chief Administrative Officer/Clerk Sincerely, 80 /sa Enclosure (1) 12 1000, NAPANEE, ONT. K7R 3S9 FAX: (613) 354-3 THOMAS ST. E.. POSTAL BAG COURT HOUSE: 97 (613) 354-4883 TEL "WHEREAS Canada's automotive repair and service industry employs approximately 341,000 people and injects an estimated $52 billion annually into the economy; and To tax mcome in current inequity longstanding and concerns an is issue at hand WHEREAS the provisions; and as a condition of WHEREAS apprentices and technicians must invest thousands of dollars in tools, employment, yet they cannot deduct these costs nom their income tax; and WHEREAS the avemge technician has invested approximately $15,000 in tools while many have invested upwards of $35,000 to $40,000. Technicians may spend in excess of $1,000 annually in updating and replacing tools; and of tools, valued at approximately WHEREAS entry level apprentices must purchase a starter set $4,000 prior to obtaining employment; and Census was 1991 annual income for an automotive technician nom the earn a naction of that amount; and WHEREAS the average $29,131 and apprentices WHEREAS we are aware of no other Canadian employees that must make such significant expenses, as a condition of their employment; and employees in employed as artists, musicians and chainsaw operators as are provided with a deduction on their tools; and WHEREAS Canadians similar circumstances WHEREAS the absence of a tax deduction is seen to be a major disincentive, an impediment to young people seeking to make the transition nom school to permanent employment; and WHEREAS the implementation of an effective and tim.ely response to this issue is seen to be a positive step towards assisting industry in its efforts to maintain a wide range of opportunities for Canadian youth and for those already in the industry. THEREFORE, BE IT RESOL VED THAT the Council of the Corporation of the County of Lennox and Addington, strongly encourage The Honourable Paul Martin, Canada's Minister of Finance, to make changes in the income tax provisions to allow those working as mechanics to deduct these mandatory employment expenses nom their earned income." CARRIED Warden Gordon Schermerhorn (signed) 1 , 6 !Jv{unicipafity ..- ~--- ~lli@Œ[JWŒ~ OCT 1:; 1993 'Ilie Corporation of tlie of Centra[ f£fgin couroTY OF F.I.GIN CU'RrS OffiCE ----' 1998 Mr. Mark G. McDonald, Administrator/Clerk, County of Elgin, 450 Sunset Drive, ST. THOMAS, ON N5R 5Vl October 14 Dear Mr. McDonald: uaker Road & John Wise Line meeting of its at naI at the Intersection of Please be advised of the following resolution which was passed by Council Tuesday, October 13, 1998, regarding the above referenced matter: Installation of Traffic Si RE: THAT: The Council of the Corporation ofthe Municipality of Central Elgin petition the Council of the Corporation of the County of Elgin to install a traffic signal at the intersection of Quaker Road and John Wise Line at your earliest convenience. of County Council me kindly contact matter to members is required, Would you kindly present this If any further information .Æ~~ ~~~~ \0\' KGS:gv 62 Thomas, Ontario N5R 5V Fax 519.631·4036 St 450 Sunset Drive, 1 st Floor, Ph. 519.631·4860 Municipa[it Corporation of tfie fJ'fie ~œ@Œ~WŒ® 1998 COUNTY OF ELGIN CLERK'S OFFicE 7' OCT of Centra[ t£fgin 1998 October 7, HAND DELIVERED Mark G. McDonald County Administrator/Clerk The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Restructuring Proposal Boundary Adjustment between Central Elgin and Southwold Mr. McDonald Re: Dear Please be advised thatthe Council of the Municipality of Central Elgin has passed a resolution approving the enclosed restructuring proposal under section 25.2 of the Municipal Act. The proposal provides for a boundary adjustment between the Municipality of Central Elgin and the Township of Southwold. In accordance with the advice of Kent Murray, Ministry Municipal Advisor, we have submitted the Proposal to the Minister of Municipal Affairs & Housing to provide the Ministry with sufficient time to consider and approve the proposal prior to the January 1, 1999 implementation date. We would ask you to bring this matter before County Council at its next meeting in order that it may consider passing a resolution similar to Central Elgin's resolution of support. We would request a copy of County Council's resolution be then forwarded directly to the Minister. kindly advise. If you require any additional information in support of Central Elgin's request, aid N. Leitch, Co-ordinator of Planning & Development. Township of Southwold 83 Mayor Bill Walters Deputy Mayor Dave Rock R. Alex Pow, Clerk-Administrator, C: Thomas, Ontario N5R 5V1 Fax 519·631·4036 St 450 Sunset Drive, 1 st Floor, Ph. 519·631·4860 Encl Municipa[ity Corporation of tne rrne of Centra[ f£[gin 1998 October 2 VIA COURIER & FACSIMILE The Honourable AI Leach, M.P.P. Minister of Municipal Affairs & Housing 17th Floor, 777 Bay Street Toronto, Ontario M5G 2E5 Restructuring Proposal Municipality of Central Elgin. Township of Southwold, County of Elgin Minister: Re: Dear I am writing to submit a restructuring proposal for your approval under section 25.2 of the Municipal Act. The proposal in intended to provide for the annexation of certain lands currently within the Township of Southwold into the Municipality of Central Elgin. In support of the restructuring proposal I am submitting: · a certified true copy of a resolution passed by the Council of the Central Elgin on September 14, 1998 supporting the proposal; · correspondence from the County of Elgin indicating County Council's support of the draft proposal; and · correspondence from the Township of Southwold indicating Township Council's support of the annexation. I understand that Elgin County Council will be considering a motion to formally support the final draft of the restructuring proposal at its October 27th, 1998 meeting; and that Southwold Township Council will be doing the same at it October 8th, 1998 meeting. Copies of these resolutions will be forwarded to your office upon passage. Municipality of The restructuring proposal is intended to be implemented January 1,1999. Recognizing that there is a deadline for submission of proposals, the Municipality would respectfully request that the restructuring proposal be considered prior to receipt of the final resolutions from the County of Elgin and the Township of Southwold given the earlier indications of support. Thank you for your consideration of this restructuring proposal. We would be pleased to provide any additional information that the Ministry may require in support of the proposal ./2 64 Thomas, Ontario N5R 5V1 Fax 519-631'4036 St 450 Sunset Drive, 1st Floor, Ph. 519'631'4860 2 V nald N: Leitch, Co-ordinator of Planning & Development. Jim Rowat, Ministry of Municipal Affairs Mark G. McDonald, County Administrator/Clerk, County of Elgin R. Alex Pow, Clerk-Administrator, Township of Southwold Stephen H. Gibson, Hennessey, Bowsher, Gibson & Carrie c: 65 Encl RESTRUCTURING PROPOSAL The Honourable AI Leach, M.P.P. Minister of Municipal Affairs and Housing To: and The Corporation of the Municipality of Central Elgin (hereinafter referred to as the "Municipality") The Corporation of the Township of Southwold (hereinafter referred to as the "Township"): and The Corporation of the County of Elgin (hereinafter referred to as the "County"). From: September 14,1998 Preamble Sections 25.1, 25.2, 25.3 and 25.4 of the Municipal Act, R.S.O. 1990, c. M.45, as amended, provide for the restructuring of municipalities through a restructuring proposal. This document constitutes the restructuring proposal respecting lands adjacent to the Municipality of Central Elgin, currently in the Township of Southwold, that are subject to development. Date: Should the Minister not be legally able to implement any part of this proposal through an Order under the forementioned sections of the Act and the regulations thereunder, the Minister may implement the balance of the proposal. However, both municipalities will endeavour to implement any provisions not contained in the Minister's order where they are legally ab' do so. Ie to Introduction The Ministry of Municipal Affairs & Housing has approved an amendment to the Official Plan of the Township of Southwold to permit the development of a campground on lands currently in the Township of Southwold. This development requires servicing from the Municipality of Central Elgin. In order to accommodate this development, the Municipality and the Township have agreed to annex these lands to the Municipality. This proposal represents the formal agreement between the two parties with respect to this boundary adjustment. Municipal Affairs and Housing for implementation, Effective Date This proposal is submitted to the Minister of effective January 1. 1999. the Municipality of Description of Proposal The restructuring proposal annexes land from the Township of Central Elgin. The lands in question comprise a: . 32 acre parcel legally described as Lot T, Plan 39, Part James Begg Lot 14 and 15 Plan 20 (Middlesex), Part Road Allowance and Part Clergy Reserve Lot D; and . part of the public highway known as Lake Line. The forementioned lands are more particularly described in Schedule "1" attached hereto. Southwold to 66 Name and Status The expanded Municipality wi the Municipality of Central Elgin. Representation There are no changes proposed for representation for the Municipality, Township or the County of Elgin. The lands being annexed to the Municipality will comprise part of Ward 1 remain Local Boards There are no local board issues. Municipal Services The provision of electrical service in the area being annexed to the Municipality shall continue to be serviced by Ontario Hydro. Compensation There is no compensation to the Municipality, Township or County. taxes in the annexed area shall be the taxes for the Tax Collection All 1998 lower-tier municipal property Township of Southwold. Prior to March 1, 1999, the clerk of the Township shall prepare and furnish the clerk of the Municipality, in respect of the annexed lands, a special collector's roll showing all arrears of real property taxes or special rates assessed against the annexed lands up to and including December 31, 1998. All real property taxes and tax charges or rates levied under any general or special act and uncollected for the annexed lands which are due on December 31, 1998 shall be deemed to be taxes, charges, and rates due and payable to the Municipality and may be collected by the Municipality. On the first day of the month following the month in which the forementioned taxes, charges or rates were collected, the Municipality shall pay to the Township an amount equal to the amount of all taxes, charges or rates that the Municipality is entitled to collect respecting the annexed lands that were due but unpaid up to and including December 31, 1998. Assessment For the purposes of the assessment roll to be prepared for the Municipality for the 1999 taxation year and thereafter, the annexed lands shall be part of the Municipality of Central Elgin and the assessment roll for the annexed lands shall be assessed on the same basis. the Municipal By-laws On January 1, 1999, the by-laws of the Municipality extend to the annexed areas in Schedule and the by-laws of the Township cease to apply to such area except: 1 67 2 by-laws of the Township, a) that were passed under sections 34 or 41 of the Planning Act or a predecessor of those sections, that were passed under the Highway Traffic Act or the Municipal Act that regulate the use of highways by vehicles and pedestrians and that regulate the encroachment or projection of buildings or any portion thereof upon or over highways, which shall remain in force and affect until repealed by the Council of The Corporation of the Municipality of Central Elgin; by-laws of the Township passed under sections 45, 58 or 61 of the Drainage Act or a predecessor of those sections; by-laws of the Township conferring rights, privileges, franchises, immunities or exemptions that could not have been lawfully repealed by the Council of the Township; by-laws of the Township passed under section 10 of the Weed Control Act or a predecessor of that section; and by-laws of the Township passed under the Development Charges Act which shal remain in force until repealed by the council of the Municipality or expire. i) ii) b) c) d) e) The official plan of the Township as it applies to the annexed areas, and approved under the Planning Act or a predecessor of that Act, becomes an official plan of the Municipality and shall remain in force until amended or repealed. 2) If the Township has commenced procedures to enact a by-law under any Act or to adopt an official plan or an amendment thereto under the Planning Act and that by-law, official plan or amendment applies to the annexed areas and is not in force on January 1,1999, the council of the Municipality may continue the procedures to enact the by- law or adopt the official plan or amendment to the extent that it applies to the annexed areas. 3) Service Extension The Township will permit the extension of the Municipality's services into the lands to be annexed for development on these lands. Other Provisions 1) All real property including any highway, street fixture, waterline, sewer main, easement, and restrictive covenant running with the land of The Corporation of the Township of Southwold situate in the area described in Schedule 1 vests in The Corporation of the Municipality of Central Elgin on January 1, 1999. Subject to section 1), all assets and liabilities located in the area described in Schedule 1 remain the assets and liabilities of the Township of Southwold. 2) Interim Council No interim Council wi be required for the Municipality and Township. Transitional Provisions There are no further transitional issues to be addressed. 68 3 SCHEDULE "1 Lot T, Plan 39, Part James Begg Lot 14 and 15, Plan 20 (Middlesex), Part Road Allowance and Part Clergy Reserve Lot D in the Township of Southwold in the County of Elgin, more particularly described as ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the Township of Southwold, in the County of Elgin and Province of Ontario being composed of: FIRST - Part of Lot Letter "D" in the First range, North of the Lake Road, in the said Township of Southwold, more particularly described as follows: angle of the said Lot: THENCE Southeasterly on the Southeasterly limit of said Lot Letter "D" Seven chains Eighty-seven links to where a stone is planted; COMMENCING at the Southwest THENCE North Sixty degrees Forty-five minutes East Sixteen chains Seventy-five links more or less to where a stone is planted on the Southwesterly limit of a Road laid out on Lot "D", said Road being a continuation of Warren Street, in the Village of Port Stanley produced; THENCE Northwesterly on the Southwesterly limit of said mentioned Road Fifteen chains Fifty links more or less to the Northwesterly boundary of said Lot "D"; THENCE South Thirty-five degrees West on the Northwesterly boundary of said Lof'D' Sixteen chains Sixty-five links more or less to the place of beginning, containing by admeasurement Nineteen acres and Eighty hundredths of an acre more or less. ALSO - Another parcel of land situate lying and being in the said Township of Southwold containing by admeasurement three acres and a quarter more or less described as follows: Being composed of Block Letter "T", in Lot Letter "C", North of the Lake Road according to a registered plan of survey by Provincial Land Surveyor Daniel Hanvey dated the 2nd day of November, 1859 of records in the Crown Lands Department, that is to say; COMMENCING in the Northeastern limit of the said Lot Letter "C" at the point of its intersection by the Eastern limit of the River Road; THENCE South Forty-five degrees Fourteen minutes East Six chains Ninety-two links and a quarter more or less to the Southeastern limit of the said Lot Letter "C" THENCE South Thirty-five degrees Twenty-four minutes West Nine chains Thirty-six links and a half more or less to the aforesaid Eastern limit of the River Road; mentioned limit Twelve chains Fifty-five links more THENCE Northerly following the last or less to the place of beginning; 69 4 ALSO - Another parcel or tract of land and premises being in the said Township of Southwold containing by admeasurement Eight acres and One-tenth of an acre more or less and being composed of Part of the East and Central Part of Lot Number Fourteen and the West and Central Part of Lot Number Fifteen in the Second Concession or Range of Lots North of the Lake Road in the Township of Southwold aforesaid butted and bounded or may be otherwise known and described as follows: COMMENCING on the Southerly side of a public road laid across said Lots where a stone has been planted at the distance of Two chains Eighty-one links to the Westward or where the West side of the side road allowance between said Lots intersects the south limit of said Public Road measuring along the South limit of said Public Road; to Eleven chains Forty-five links more or less THENCE South Forty-five degrees East Lot Letter "C"; THENCE North Thirty-six degrees East along the North limit of said lands Twelve chains to said Public Road measuring along the South limit of said Public Road; THENCE North Sixty-five degrees West Four chains, Forty-eight links along said road; THENCE North Eighty-one degrees West Fifty-two links; along said road Four chains Forty-nine THENCE South Eighty-one degrees West sti links to a Beech tree THENCE South Sixty-nine degrees West along said road Three chains Fifty-three links to another Beech tree; THENCE South Fifty-eight degrees West still along said road Three chains to the place of beginning, being parts of Fourteen James Begg and Fifteen James Begg and Road Allowance between Lots Fourteen and Fifteen according to a Registered Plan Number 20 for Middlesex. AND Part of the public highway known as Lake Line in the Township of Southwold, County of Elgin more particularly described as Part 1, Plan 11 R-6934, Township of Southwold, County of Elgin. 5 70 Elgin The Corporation of the Municipality of Central Resolution No. /1 September 14,1998 6J /{ fJ k-<- Moved WHEREAS section 25.2 of the Municipal Act a locality, to make a restructuring proposal to AND WHEREAS if there are any matters inclu Minister does not have the authority to implem implement the remainder of this proposal; AND WHEREAS it is the expectation of the municipalities involved in this restructuring proposal that after the restructuring exercise that the municipalities and local boards will implement on their own any matters that the Minister cannot include in a restructuring order; . NOW THEREFORE BE IT RESOLVED THAT the Municipality of Central Elgin supports the attached restructuring proposal dated September 14, 1998 in its entirety. authorizes a municipality or local body in restructure municipalities; ded in the attached proposal that the ent, the Minister is authorized to Seconded THE COUNCil OF THE COI'\~OA"'TlON OF THE MUNICTML1TY OF CENTRAL ELGIN (Ç ð7[Q) MAYO" SILL WALTERS 1 7 P OF SOUTHWOLD S-'L It was moved r McIntyre Seconded by RG_erts That this Council is agreeable to a Boundary Adjustment with the Corporation of the Municipality of Central Elgin so that the Walker property Roll No. 8-094 - 32 Acres (Walker Family Campground), will go into Central Elgin TOWNSH ( " '. ~ .~;/ '\.: )1' " ,13 Carried . 72 Certified a Tru Copy r---- f'~£~~'''\ Cjer!~- t<\"y\\, '''''18 TOWNSHIP OF SOUTHWOLC' . '. i;I,:!i;~'i!%'~~\~1¡~~:¡;; CLf 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5V1 PHONE (519) 631-1460 FAX (519) 633-7661 ,-,. MARK G. McDONALD COUNTY ADMINISTRATOR/CLERK (Mrs.) SANDRA J. HEFFREN DEPUTY COUNTY CLERK July 22, 1998 Mr. Donald N. Leitch, Co-Ordinator of Planning & Development The Corporation of the Municipality of Central Elgin 450 Sunset Drive ST. THOMAS, Ontario N5R 5V1 Between The Municipality of Leitch: Draft Restructuring Proposal - Boundary Adjustment Central Elgin and the Township of Southwold Mr. Subject: Dear of the Corporation of the County of Elgin adopted the following resolution at 1998 meeting: The Council its July 21st, "THAT the Corporation of the County of Elgin supports and endorses the Draft Restructuring Proposal to provide for an adjustment of the municipal boundary between the Township of Southwold and the Municipality of Central Elgin. Carried. (signed) Warden Perry Clutterbuck" the County of Elgin's official position on this resolution of acceptance as Please accept this matter. (Mrs.), truly, ;JQ San<~!a J. Heffren Deputy Clerk. Yours Southwestern Regional Office " ,} 7 SJH/db The Ministry of Municipal Affairs & Housing Township of Southwold cc Fédératlon de "habitation coopératlve duCanada Ontario MSA 2W3 Co-operative Housing Fede, of Canada Ontario RegIon: 207-2 Berkeley Street. Toronto. Tel: (4t6) 366-t71 I FAX: (416) 366-3876 ration September 29, 1998 Mayors and Members of Council Municipal Councils in Ontario As you know, the Ontario government is seeking to enter into a Social Housing Agreement with Canada Mortgage and Housing Corporation at the earliest opportunity. Such an agreement would transfer control offederal social housing programs to the province, paving the way for their subsequent transfer to Ontario's Consolidated Municipal Service Managers. It would also provide Ontario with the flexibility it needs to refonn those programs that it now adnùnisters, but in which the federal government has a financial interest. RE: Transfer of federal sodal hºusin Municipalities are understandably anxious to assume adnùnistrative control ofthe housing programs for which they now bear the fonner provincial cost. The province has therefore sought your help in persuading the federal government to move quickly to conclude a transfer agreement. On April 9, 1998, we wrote to you telling you why we believed that it w< in the best interests of municiDalities ifthe unilateral federal co-operative housing DI ams were excluded from any agreement between CMHC and the province. My purpose in writing today is to make that case again and to ask you to carry the argument to the province and to the federal government. ed A primary goal of the province's current social housing refonn exercise is to streauùine a number of social housing programs into a single program, in order to simplify their administration. But the exercise is only concerned with provincial programs and does not touch the unilateral federal programs. rOJlrams cannot be harmoni. Federal co-o, The federal co-operative housing programs work well. Housing co-operatives with federal operating agreements will not consent to the abrogation of those agreements and the "harmonization" of their programs with the new provincial program. Indeed, there is a specific clause in the federal-provincial transfer agreement that protects those operating agreements that social housing sponsors entered into under these programs. 74 2 nancial risk with no reward Once the province downloads the federal programs, you will assume the financial risk for any increases in program subsidies arising from inflation or interest rate rises on mortgage rollovers. And, since you will be responsible for paying any losses incurred ifprojects default on their mortgages, you will also carry the contingent liability for any capital replacement and improvement costs that project owners are unable to meet. alities takin Mµnici The bottom line: It makes no sense to transfer administration of federal co-op p.rograms to ,. . provincial, and ultimately municipal adnñnistration. A growing number of munitipalities have spoken out against the transfer. We urge you to contact the Hon. Al Leach, Ontario Minister of Municipal Affairs and Housing, and the Hon. Alfonso Gagliano, federal Minister Responsible for CMHC, and tell them that your municipality does not want to take on the adnñnistrative and financial liabilities of the unilateral federal co-op programs. Please feel free to contact myself or Bill Morris at CHF Ontario Region if you require any further information. Sincerely, (()j¿~ ... :) 7 Dale Reagan, Managing Director, CHF Ontario Region ,. f:~ - Eastern Ontario Warden's Conference ~ŒcooawŒ® c/o The County of Peterborough 470 Water street. Peterborough, Ontario K9H 3M3 1998 COUNTY Of ELGIN Ct.tR!<:.S OffiCE ;?,!g OCT 1998 County of Elgin 450 Sunset Drive S1. Thomas, Ontario N5R 5Vl October 20, a Members: At the Association of Counties and Regions of Ontario Conference held in Brantford this month resolution wa.s passed by the delegates present requesting the Province of Ontario to take back responsibility for land ambulance Dear Counci meeting and passed a in support ofthis position. in ajoint Chairs present at the èonference met Counties and Regions to pass resolutions The Wardens and Regional resolution requesting al and the Premier of Ontario, the Minister of Health Would you kindly consider this request and notify AMO of your support. Yours truly, Fax: 705-876-1730 Conference J, Administrator Secretary, Eastern Ontario Wardens C.M.O., C.M.C. Telephone: 705-743-0380 W. Tiernay, Eastern Ontario Warden's Conference c/o The County of Peterborough 470 Water Street, Peterborough, Ontario K9H 3M3 998 October 20, COpy Honourable Ernie Eves Minister of Finance 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto, Ontario M7 A 1 Y7 Dear Sir: The Wardens and Regional Chairs in ajoint meeting held on October 5, 1998 considered a resolution passed by the County of Peterborough with respect to the Local Services Realignment costs. The resolution from the County of Peterborough reads as follows WHEREAS the province released the Local Services Re-alignment Costings and directed municipalities to use thesefiguresfor the purpose of setting 1998 budgets, and; in May of 1998 to flow the revenue to municipalities in this calendar year, and; WHEREAS the ministry made a commitment associated with the Provincia/ Offences Act WHEREAS municipal budgets were set on the assumptIOn that the figures in the Local Services Re-alignment were accurate and the funds for POAfines would be flowed to municipalities in 1998, and; than the costs set to be than stated; out in much Ambulance costs are expected revenue is projected to be less WHEREAS invoices issued for assessment services are higher the Local Services Re-alignment document; higher than originally stated; and the POA NOW THEREFORE BE IT RESOL VED THA T; The Minister of Finance undertake to only issue invoices based on the costs not greater than those as set out in the Local Services Re-alignment document; (1) The Minister immediately release the POA revenues to municipalities in the amount set out in the Local Services Re-alignment document; (2) That a copy of this resolution be sent to the Association of Municipalities of Ontario, all upper tier municipalities in Ontario, to local MP P 's, and to the local municipalities in Peterborough County, seeking their support. F~,: 705-876-1730 (3) Telephone: 705-743-0380 October 21, 1998 Sent by Fax: 633-7661 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario NSR 5V1 Attention: .Mr. Mark McDonald Dear Sir: RE: Speed Limit - Highway #73 (Lyons) M;¡jahide Township Council met on October 15, 1998, and passed the following Resolution: THAT the County of Elgin be requested to extend the reduced speed zone at Lyons on former Highway #73 north such that it is beyond the entrance to the McNeil Trailer Park. THAT the County of Elgin be requested to consider placing "no parking" signs adjacent to the trailer park entrance. Please contact this office ¡fyou have any questions or concerns with respect to the above. Yours very truly, TOWNSHIP OF MALAHIDE < ~ R. MJLLARD, C.A.O.lCLERK RM:dw Copy - Council IN/Iff., C:\MyFilos\diana's tiles\Randy\eounty r¡f e1gio ~ oct 21 ,\I.:pd :;...- fo ~ -\iV\'\b- .f (OUI\ (.\ ~- O'rt 0 c.:( 'd-'1'lefg RANDALL R. MILLAOO SUSAN E. WILSON C.A,OJCI..ER1< TREASURER 1998 October 2, County of Elgin, 450 Sunset Drive, St. Thomas, Ontario N5R 5VI Mr. Mark McDonald Attention: Dear Sir: M: Dust Suppressant M: Waste Management Group The following two matters have been discussed by Malahide Township Council anki tabled pending consideration &om the County. has asked that these items be on the next County Agenda. suppressant use in Ontario (Correspondence rec!!ived :!Tom C Draft Regulation for dust Watters). Counçì! (1) We need to address 1998 disposal of waste contracts. with Three County Recycling expires on November 15, Waste Management Group Our contract this matter. (2) Yours very truly, TOWNSHJP OF MALAHlDE /J~ R. ~~, C.A.O.lCLERK RM:dw Council Copy SUSAN E. WILGON TREA$URER I I , C;\MyFilcs\diò'ms filel!ì\RlI.I1dy\county ofelgin· oct 2.wpd RAND~U. R. MILLARD C.A.o:æU!nK 1998 COUNCIL CORRESPONDENCE - OCTOBER 27H Consent Ac¡enda Lloyd J. Perrin, Co-Ordinator of Physical Services, Municipality of Central Elgin relating the Municipality's concern with regard to the Draft Regu/ation for Dust Suppressant Use /n Ontario. (ATTACHED) Items for Information 1 RJ. Pierce, Regional Director General Central and Arctic Region, Fisheries and Oceans, Freshwater Institute, re: Fish Habitat Management - "Revised" Referral Process. (ATTACHED) 2. Janet Ecker, Minister, Ministry of Community and Social Services, acknowledging Council's request for re-examination and amendment of the Motor Vehicle Directive pertaining to Ontario Works and a bulletin to provide clarification of the Ontario Works "Asset" policy. (ATTACHED) 3. Panel on Outcome of Municipal Expert A.M.O. Member Communication Alert Taxation Solutions" (ATTACHED) 4. related offering her assistance to Council on health Dr. Veronica Yu, B.Sc.,D.C matters. (ATTACHED) 5 Florence RC. Kelly, Corresponding Secretary, Rodney and District Horticultura Society, thanking the County for the $250.00 donation towards the Horticultural Society projects on behalf of Mrs. Marilyn Fodor. 6. Ken Sloan, Administrator/Clerk, Municipality of Central Elgin, thanking the County of Elgin and Harley Underhill, Personnel Administrator, for the support and assistance received during the recent contract negotiation with the Canadian Union of Public Employees. (ATTACHED) 7 Mona Harms, thanking Council for the Certificate of Merit and retirement gift she received in recognition of her recent retirement and years of service at the Bobier Villa 8 re: Land Ambulance RFP. (ATTACHED) Thomas St. City of N. Roy Main. City Administrator, 9. Civic Address- 9-1-1 Malahide, re: Signage (ATTACHED) 76 R Millard, C.A.O.lClerk, Township of ing of new lots created through severances 10. 9vfunicipafity Corporation of the rr'he of Centra[ f£fgin r I C1~'JT~ fL. C CoUf1C:~ 4-9::1.:)2 -_. 1998 16, September Ministry of Environment and Energy 135 St. Clair Avenue West TORONTO, On. M4V lP5 Attention: Mr. John Anniento, Project Engineer Industrial Hazardous Waste Section Waste Management Policy Branch Dear Sir ressant Use in Ontario The Municipality of Central Elgin is a lower tier municipality in Elgin County located in Southwestern Ontario. Central Elgin encompasses the City of St. Thomas on 3 sides, has a population of approximately 11,500 with an approximate split of 45% urban and 55% rural population. Within the 370 kIn road system which we administer approximately 100 kIn are gravel. Dust Su Re~Draft Re¡¡;ulation for Due to this later fact it was with great concern that staff and council have received word (by way ofthird party) of the MOEE's proposed regulation for Dust Suppressant. Staff have reviewed copies of the proposed regulations (our understanding is that these were buried legislation regarding landfills) and have a number of issues which require addressing. in means material used for the suppression of dust. This could also have an effect 1) Definition "Dust Suppressant' As written this would be interpreted to include water. on construction projects. 2) Definition "Dust Suppression Site" - means a waste disposal site where dust suppressant is deposited for the suppression of dust. In effect this now gives any gravel road the status of a waste disposal site. Possible implications is that the disposal of excess fill from road construction may have to be taken to an approved site, therefore increasing construction costs. Secondly, all trucks would have to be placarded and manifests completed. Finally, since gravel roads may be considered a waste disposal site by statute the possibility is there that the gravel roads could be a "dumping ground" for hazardous waste if directed by an authority other than the Municipality. 77 Thomas, Ontario N5R 5V1 Fax 519'631'4036 St 450 Sunset Drive, 1 st Floor, Ph. 519'631'4860 3) Since dust suppressants will be considered hazardous waste "Certificate of Approvals' will be required for the application of the materials. This will not only be an onerous task but also a costly one considering MOEE's new fee schedule for C of A's. 4) Prior to applying a load of dust suppressant the road authority will be responsible for notifying the MOEE, 7 days prior to the application. This requirement is difficult, due to weather conditions. For example, there are many times dust suppressant is applied on short notice after a rain in order that grading may be facilitated. 5) An agreement is required between the applicator and the road authority for each individual site (Road). See page 118 item 4. The amount of paperwork that will be required is unreasonable and cumbersome. 6) Dust suppressant not applied within 50 m of any body of water or well. This in effect could prohibit dust suppressant be utilized in front of rural residential properties if the wells are in the front yards. MOEE feel that this would not be a problem. We would respectfully suggest that whomever has this opinion sit in this office in the early summer prior to dust suppressant being applied. 7) Dust Suppression shall not be applied to a site within six hours of rainfall. This is unreasonable considering the most opportune time to apply dust suppressant to ensure a good catch is during a light drizzle or after a light rainfall. The legislation would be better written to note that no excessive runoff shall occur. 8) All notices shall be sent to the MOEE, and clerks of the upper and lower tier municipalities. This is an excessive amount of paper work to be completed for municipal road work as well as any private sites will be required to notify the municipality. more What we feel is the most distasteful and unprofessional item of the proposed regulations is the lack of input that rural municipalities have had regarding the proposed regulations. We find it absolutely awe inspiring that the people (rural municipalities) most likely to be affected by the these regulations were not solicited for comment and review and further that the proposed regulations are hidden in other legislation. Since we have never been involved with any discussions or the chance to comment on the proposed legislation we are guessing that this legislation has come into fruition due to certain products being used as dust suppressants contaminating fresh water sources. Again, this is merely a guess. We would respectfully suggest that the regulations be better directed to the products which are causing contamination problems rather than a blanket document which in effect includes water. when MOEE staff were questioned by a representative of the Road Superintendents how rural municipalities will feel about the the MOEE staff person's "smug" response was to the effect; By the 78 It is our understanding that Association of Ontario proposed legislation, to time they (rural municipalities) find out it will be too late, the regulations will be in place." We surely hope that it was not the intention of the ministry or provincial government to try railroad these regulations through without any input. Especially when the proposed legislation borders on the brink of asininity. If you would like to discuss the foregoing in further detail (this is probably an incorrect assumption considering the MOEE has not done so as yet) please feel free to contact the undersigned at (519) 631-4860. As well staff would respectfully suggest that the real stake holders which will be affected by the proposed regulations be contacted. They are as follows - Ontario Good Roads Association Association of Municipalities of Ontario Association of Ontario Road Supervisors Rural Ontario Municipalities Association ~~ Lloyd 1. in Coordinator of Physical Services and Energy lj¡j:ljp Mr. Nonnan W. Sterling, Minister of Environrnent Mr. Tony Clement, Minister of Transportation Ontario Good Roads Association Association of Municipalities of Ontario Rural Ontario Municipalities Association Mr. Mark MacDonald, Clerk County of Elgin;/ Mr. Don Dean, Association of Ontario Road Superintendents 79 cc: I'0fN ~ftnnce . ~~cooa~Œ~ SEP 14 199ß NoIn ~ftn1lC' Your file ()Urfile .+. Fisheries Pêches and Oceans et Océans Freshwater Institute Instftut des eaux douces 501 University Crescent S01UniYersity Crescent Winnipeg, Manitoba Winnipeg, (ManitOba) R3T 2N6 R3T 2N6 (204) 983·5000 (204) 983-5000 SfP - 1 1998 DFO - Ontario Fish Habitat Clients couNTY Of ELGIN CLERK'> OffiCE Referral Process As you are aware, discussions between the Department of Fisheries and Oceans (DFO) and the Ontario Ministry of Natural Resources (OMNR) concerning the delivery of project review and enforcement associated with Section 35 of the Fisheries Act in Ontario are ongoing. Manaeement - "ReYised" Fish Habitat RE In the mterim, new working arrangements have been developed with Conservation Ontario and many of the province's Conservation Authorities. Under these arrangements, DFO is entering agreements with the Authorities that will allow the latter in some cases to undertake the initial review of development projects, identify mitigation of any potential adverse impacts, and, in some instances, recommend habitat compensation as required under the Policy for the Management ofFish Habitat. DFO also has increased its biological and enforcement staff in Ontario to address the Department's requirements under the Fisheries Act. Your continued cooperation and support to DFO and Conservation Ontario, under this "revised" habitat management protocol, is appreciated. This support is vital in permitting the cooperative delivery of this effort to manage and protect fish habitat in Ontario. DFO will continue to work with our partners and clients to ensure an effective and efficient habitat management program. 80 C d··· ana a 2 We will keep you apprised of any changes to the "current" referral process as described in our Client Information Session in January 1998. Please contact Vic Gillman, Area Manager Ontario at (905) 336-4567 with any questions. continued cooperation. Again thank you for your y~. 81 R. J. Pierce Regional Director General Central and Arctic Region [tÆ "lllIID!IJIIr Ontario Ministère des Services sociaux et communautaires Ministry of Community and Social Services Office of the Minister ~ŒcooavŒ® SEP 15 Bureau du Ministre Édifice Hepburn Queen's Park Toronto ON M7A 1 E9 (416) 325-5225 E9 1998 Hepburn Block Queen's Park Toronto ON M7 A (416) 325-5225 September 11 1998 COUNTY OF ELGIN CLERK'S OffiCE Mrs. SJ. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Heffren, Thank you for your letter dated July 22, 1998 about Elgin County council's resolution requesting the re-examination and amendment of the current Motor Vehicle Directive as it pertains to Ontario Works. Dear Mrs Where implementation issues are identified with the Ontario Works program, we have a commitment to continually improve the program, especially where administrative efficiencies may be found. I am pleased to share with you an interpretive bulletin, issued on July 27th to Social Assistance Administrators which provides clarification of the Ontario Works "Asset" policy related to both maximum asset levels and motor vehicles, which addresses your concerns t Ecker Thank you again for writing. 8·,1)' ¡;. Premier of Ontario Hon. Michael Harris Peter North, M.P.P. OMS SA attach. c.c. 0003(11195) -3- Change to the Ontario Works Motor Vehicle Asset Policy As of May 1, 1998 and until further notice, the following interpretation of the motor vehicle asset policy for Ontario Works applicants and participants applies: Until clarification of the Motor Vehicle Asset policy is received, the Ontario Works Motor Vehicle Asset policy will exempt as an asset any motor vehicle of an applicant and participant as long as ~ the value of each individual vehicle is below $5,000; the motor vehicle is needed for employment and/or for participation in employment assistance activities. and Note that "motor vehicles" do not include vehicles which are inoperative (e.g. vehicles which are without motors or derelict). Where a determination has already been made that the Ontario Works Assets policy related to Motor Vehicles applies to an applicant or recipient, adjustments retroactive to May 1, 1998 are to be made as soon as possible. ~ Please note that previous information related to the transition from General Welfare and Family Benefits to Ontario Works as it relates to asset levels, including motor vehicles and, in particular, the transition of sole support parents from Family Benefits program to Ontario Works with respect to asset levels including motor vehicles still applies. Refer to the Ontario Works May 1,1998 Transition Directive (SAPB 9809). 8~ ~ Page 882 o p, CLERK-Elgin Co 4169716191 1 519 633 7661 FAX NO. ASSOCIATION OF?-) AMO SEP-28-98 MON 06:46 PM EST 89/28/98 23:28:35 A8sociation 01 Municipalities 01 Ontario ~r\ / 393 UnlveraHyAvonut!!I, Sulb!i 1701 Tomnlo, ON M50 1E9 (418) g11·9866. faX: (416) 971-6191 _mill): Dmo(Ðamo.munrcom.com , Tor ert I A September 28, 1998 Alert· 98/032 mmedìate Action For Outcome of Municipal Expert Panel on Taxation Solutions THE ISSUE AMO hosted a meeting of municipal starf experts to propose measures to address the problems faced by ratepayers as a result of the new assessment and taxation system. THE FACTS: The Panel, composed of representatives from Ontario municipalities, was established to examine the impacts of the new assessment and taxation system, and to identify the most serious issues facing Ontario property owners. The Panel also undertook to develop solutions that can be implemented immediately to provide relief for those facing excessive tax increases. The Panel found that the approach taken by individual municipalities to implement the new system varied widely across the Province, as did the impacts of the new system on ratepayers and municipal budgets. The Panel found that when municipalities had applied all of the mitigating measures to reduce the impacts, (the 'tools' developed by the Ministry of Finance), certain ratepayers and property types still faced exceptional tax increases. immediate short term soiutions to address the for The Panel put forth the following recommendations effect of assessment-related tax increases. Tax Rebates for Commercial and Industrial Properties The Panel recommended that the Province facilitate the provision of tax rebates to commercial and industrial property-owners by agreeing to fund the education portion of rebates, as provided for under the current Municipal Act. . Enhanced Ability to Provide Ratepayer Assistance The Panel recommended that the Province make it possible for municipalities to consider other measures, such as tax deferral schemes or rebates, to address individual cases of excessive tax increases, including those in the residential sector, by reinstating the former Section 364(1) of the Municipa/ Act governing "Cancellation, reduction or refund of taxes". . ./2 84 Page BB3 p, CLERK-Elgin Co 416971619 1 519 &33 7661 FAX NO, ASSOCIATIon OF?-) AMO SEP-28-98 MON 06:46 PM EST B9/2B/9B 23:21:1B 02 2/2 Safeguarding the Stability of the Assessment Base Municipalities expect that the Province will honour its commitment to fund the costs of appeals arising from the 1998 reassessment program. The Panel further recommended that financial protection be made available to municipalities should reductions to the assessment base through appeals result in decreases to a municipality's total assessment base in excess of the traditional average loss due to assessment appeals. ert Panel on Taxation Solutions Outcome of Munici Alert Communication Member . Targeted Efforts to Res01ve Assessment Inequities The Panel recommended that the Ministry of Finance expedite the Request for Reconsideration process, and that the process be targeted to resolve cases on a priority basis where property owners are facing large tax increases. This would also include expediting the resolution of assessment appeals on significantly affected properties. . Municipal Finance Officers' Association (MFOA), the (AMCTO), and the Association of Municipal Tax The Panel includes representatives from the Association of Municipal Clerks and Treasurers Collectors (AMTCO) AMO ACTiON AMO is forwarding a copy of its recommendations to the Ministry of Finance and the Ministry of Municipal Affairs & Housing for immediate consideration. AMO will be seeking the commitment of the Government to implement these proposals, or to develop alternate proposals which address the immediate needs of ratepayers facing large tax increases. The Panel also Identified a number of assessment and taxation issues which affect the longer term stability of the assessment system and its effects on municipal finances including, among other matters, accelerated implementation of rolling averages for assessment, special transition ratios for restructured municipalities, and potential additional property classes. These issues will be examined in subsequent meetings ofthe Panel. www.municom.com. Policy and Government Relations at cbrendon@amo.municom.com This information is available through AMO's MUNICOM network at Casey Brendon, Policy Advisor, (416) 971-9856 ext. 341 or emai more information contact: For 300 Carleen Newland, at 416-971-9856 ext 85 Transmission problems contact: (519) 637-7888 -------~_..__..........._-- ~Œ@Œa~Œ(ID SEP 16 1998 D.C. D.Ae, FAX: DR. VERONICA YU B.Se, CHIROPRACTIC & HEALTH EDUCATION CENTRE 133 CURTIS STREET ST. THOMAS ONN5P 114 PHONE: (519) 637-7778 1998 September 11, - Hi There I want to take this opportunity to introduce myself. My name is Dr. Veronica Yu and I am a new practitioner in town. I am writing to offer myself as a resource for information on health related issues. During the last 9 years I've had experiences in the areas of nutritional research (St. Michael's Hospital, University of Toronto), HIV/AIDS related issues (Wellesley Hospital), work related injuries and postural stresses (HK Lee Walk-in Clinic, Pianos Plus Inc., Robbie Architects), Chiropractic Therapy, CranioSacral Therapy, Visceral Manipulation and Acupuncture. I would be pleased to address members of your organization on health related matters such as those outlined above. If! can be of assistance, please feel free to contact me at the above number. Thank you for your kind consideration. ~ Sincerely, 86 Veronica Yu ~~(L~ijwlttID SEP 30 1998 ~!J,\JNTV (If 1E1.!1\~ ClERî\'S !JffiŒ --=""~_..._~-~'" RODNEY and DISTRICT HORTlCULTUML soclm RODNEY, ON. NOL 2CO 60X10:2., ''1'18 Septembe.t" :loll. N5R SV Mark G. McDonald, County Administrator ¡Clerk County of Elg·,n. '+50 Sunse.t Dt"'lYe. .st. Thon'\as, Ontario, Thank you for .sendirtg LAS the chec¡.ue in the. aWlOUVlt of 4tl50.00 ~ a dono.tion towarcis the I-Ior+ic.ulb"ral 5oc.ie.ty projec.ts øn behalf of Mrs. Mal'ilyf'\ Fodð". A rec.e.i pt has been sent to het". Eaeh sprif'\9 ,we have 0. tree projeet when we seJ f¡Hy trees ,or more, to residents of West Elgin for five. dollars eac¥1, one pel' person. and inc.\uae planting i>1Struåiorts and <1. copy of the municipal bylaws a.bout where to pla.rrt -them, help. apprec.; cåe yc>"r We +rLtIY, Yours ~, R.C.~ Correspondin~ Sec.I'e.+ary ø ipaaty --. ~Œ~ŒaWŒ~ Sf? 28 1998 Munic on of tlíe of Centra[ f£fgin Tlíe Corporati COO1\IN !JF [Hil!\! tURK'S OffiC~ September 28, 1998 Warden P~ Clutterbuck CounJ;y ofEJgiµ 450 SUnset Drive St. Thomas, Ontario N5R 5Vl Dear Warden Clutterbuck: The Municipality of Central Elgin recen!ly comp.leted negotiations for a new collective agreement with the Canadian Union of Public Employees. The members of Central EI!P!t Council and municipal staff wish to ex~s their app¡:eciation to the County of Elgin for the S1!PPort and assistance whích we received throUliliout the neg<?tiating process from the County's Personnel Administrator llarley Undèi:hill. For all of us, the contract negotiations were a new exP.efÏence. Harley's participation was invaluable and the satisfactory conclusion of the negotiations are m large measure a result ofhís involvement. 87 Thomas, Ontario N5R 5V1 Fax 519·631·4036 St 450 Sunset Drive, 1st Floor, Ph. 519·631.4860 Department of Administrative Services P.O. Box 520. City Hall St. Thomas, Ontario N5P 3V7 Telephone (519) 631-1680 Fax (519) 633-9019 ~Œ(eŒm~Œ® N. ROY MAIN City Administrator OCT C 1098 COUNTY Of ElGIN CLERK'S OFfICE Thomas Corporation of the City of St. 1998 October 6th, Mr. M. McDonald Clerk-Administrator County of Elgin 450 Sunset Drive ST. THOMAS, Ontario N5R 5Vl RFP R Dear Mr. McDonald This letter is to advise that City Council dealt with and approved the following recommendation regarding the proposed RFP call for a Land Ambulance Consultant at its meeting of October 5th: 'That the County of Elgin be advised that the City of St. Thomas is prepared to participate in the Land Ambulance Services Study and that the City agrees to contribute up to $2,500.00 for its proportionate share of the cost 6fundertaking the Study': In addition to the Report, Alderman M. Turvey raised the issue of the efforts of our local CTAP Committee to non-emergency transportation services. It is respectfully requested that any Consultant selected by the overall group be advised of initiatives of CT AP and be directed to consult with our Members as to the latest update. The information that our CT AP has garnered to date would be of assistance to the consultant in tailoring an Elgin/St. Thomas solution. greatly appreciated is & Engineering 88 Works cc/Mayor S. Peters Alderman M. Turvey Mr. J. Dewancker, Director ofPnblic I ~Œ©]aWŒfID OCT 6 1998 COUr.'TY Of ELGIN Gtffif{'S omCE 1998 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario N5R 5Vl October 5 Attention: Karen Dunn Dunn: Dear Ms. Signage - 911 Civic Addressing RE Malahide Township Council has set the cost of new civic address signs at $50.00 which includes the post, the harness rivets or bolts and installation. Council wanted to ensure the signs went up at the proper location in a safe manner (hydro, water, gas, electrical concerns) and in a timely fashion. Council has also asked that the purchase of a new civic address sign be added as a condition of any severance where a new lot is created. Council felt all ofthe above will ensure that the 911 civic address is up-dated and kept current and there won't be gaps where individuals for whatever reason don't want to sign their property. has not adopted a similar policy, they may wish to consider the above. Yours very truly, TOWNSHIP OF MALAHIDE ¿;Z~ R. MILLARD, C.A.O./CLERK If your Council ~ .rr~rl ;(~ :--{;. I Copy To SlAsa ,..{ =-Q.G~~~ra4(' (011"'(' \ - F1-E )¿lirt"",-- f'j:¡C· RM:dw Bayham Central Elgin Copy SUSAN E. WILSON TREASURER 89 oct 5.wpd C:\MyFiles\diana-s files\Randy\county 9 RANDALL R. MILLARD C,A.OJCLERK MEMORANDUM Administrators and Road Superintendents Sandra Heffren Deputy Clerk October 6, Lower-Tier To: From: Date: October 27, 1998 Meeting 1998 Special County Counci Subject: Elgin County Council will hold a special meeting on October 27, 1998 at 1 :30 P.M. to discuss County Road Maintenance issues. Council requests that the Lower-Tier Road Superintendents be in attendance at that meeting to answer any questions that may arise in regard to maintenance of the former County Roads. Please mark that date in your calendars. An agenda will be mailed out in advance. Thank you AGENDA SPECIAL MEETING OF ELGIN COUNTY COUNCIL Tuesday, October 27th, 1998 at 1 :30 P.M. 1. Call to order 2. Disclosure of Pecuniary Interest and the General Nature Thereof 3. Committee of the Whole Council 4. Report from Manager, Engineering Services RE: Financial Reporting of Maintenance on County Roads: (ATTACHED) - Excerpt from Implementation Committee (ATTACHED) - Possible Cost Savings Due to Restructuring (ATTACHED) - Revised Summary of Routine Maintenance Costs (ATTACHED) 5. Report from Elgin County Area Road Supervisors (ATTACHED) 6. Discussion/Action Motion to Rise and Report 7. Adopt recommendations of the Committee of the Whole 8. Adjournment NOTE Performance Evaluation of County Administrator/Clerk to follow adjournment. REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 FINANCIAL REPORTING OF MAINTENANCE ON COUNTY ROADS OCTOBER 8 SUBJECT: DATE the Lower Tiers on the Introduction The County of Elgin requested that quarterly reports be received from costs associated with maintenance on the system Discussion It is apparent from the attached reports that the County's $2,825.00 allocation per kilometer is appropriate. In fact, municipalities should experience a surplus by year end. It should be remembered that this calculation was based on the County's maintenance experience in 1995 and 1996; that a buffer was added to ensure enough dollars were allocated; and that it was assumed that Lower Tier Municipalities could provide the service more efficiently. Recommendation In an effort to streamline the accounting system, to build some consistency and predictability In the budgeting process and to provide an incentive to manage to allocation effectively. Assuming the original allocation is appropriate, the following recommendation is presented: "That the maintenance allocation on County roads be set at $2,825.00 per kilometer and be adjusted to account for inflation every year; and That a Special Road Maintenance Reserve Account be established in 1999 ($250,000.00) for exceptional circumstances and be dispersed upon application to County Council; and, further That the practice of Lower Tier Municipalities submitting accounts to Elgin County be discontinued; and That this method of funding be reviewed every three years; and That the attached routine maintenance costs dated May 22, 1998 be approved" MA ONALD COUNTY ADMINISTRATOR/CLERK RESPECTFULL Y SUBMITTED ()JW~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES TOWN OF AYLMER MAINTENANCE ACTUAL ESTIMATE EXPENDITURE % OF TOTAL ITEM FOR YEAR TO DATE ESTIMATE VARIANCE BRIDGES AND CULVERTS A Bridges and Culverts 500.00 $ 24.00 ROADSIDE MAINTENANCE B-1 Grass Mowing and Weed Spraying $ 6.60 B-2 Brushing, Tree Trimming and Removal 1<:: 5.70 B-3 Ditching B-4 Catchbasins, Curb and Gutter Cleaning Storm Sewers TOTAL ROADSIDE MAINTENANCE $2.000.00 Is 12.30 HARD TOP MAINTENANCE C-1 Patching and Spray Patching 1<:: 4.00 C-2 Sweeping, Flushing, Cleaning $ 536.50 C-3 Shoulder Maintenance - Grading Patching, Washouts $ 73.80 TOTAL HARD TOP MAINTENANCE s 500.00 1<:: 614.30 LOOSE TOP MAINTENANCE D-1 Patching and Washouts D-2 Grading and Scarifying D-3 Dust Layer TOTAL LOOSE TOP MAINTENANCE WINTER CONTROL E-1 Snow Plowing and Removal E-2 Sanding and Salting $ 681. 80 E-3 Snow Fencé, Culvert Thawing, Etc. E-4 Winter Standby TOTAL WINTER CONTROL $2,000.00 '<:: 681. 80 SAFETY DEVICES F Safety Devices, Signs, Guiderails 1"1 000.00 $ 437.56 LABOUR 1 1$2.878.45 I I OVERHEAD Administrative $ 151. 76 TOTAL OVERHEAD TOTAL MAINTENANCE AND OVERHEADI$6, 000.001 $4.800.17 I 80% I 05/11/1998 MAINTEN.xLS 09/23/98 WED 12:18 FAX 519 Böö 3BB4 MUNICIPALITY U1" HAYliAM -}.-)-; hLlilN L;UUNTY lßJ UUl APR-27-1998 09:18 COUNTY OF ELG I N 1 519 633 7661 P.02/02 JíJhe '?>D(q~ V¿l . v ACTUAL EST/IlIA 'fE EXPENDITURE % OF 'fOTAl ITEM FOR YEAR TO DATE ESTIMATE VARIANCE BRIDGES AND CULVERTS .. A 8ridges and Culverts 0.-51:70 <£s"o MY/,,»> ;< ()DO ROADSIDE MAINTENANCE B-1 Grass Mowt.,g and -""-eed SprayIng Z¡;/;¡)&>c> 8' òoO o$<¿)% j -< f><'C) B-2 Brushing, Tree Trlmml.,g aM Removal 3?)¡&>oo 0 0 30,000 B-3 DttChing B-4 Catchbaslns, Curb and Gutter 17'. ooC) 3/"°0 (b'?" / b 00(.) Cleaning Storm Sewers / / 8-5 Debris and Litter Pickup 7, IN 0 2,'6&>';) 'T () 7&> _ ~ -<00 TOTAL ROADSIDE MAINTENANCE 1.")¡noO "lARD TOP MAINTENANCE C-1 Patching and Spray Patching I/S&>o 8000 707&> 3 SðO Co2 SWeeping, Flushing, Cleaning 6-6-00 './I?o 8'77" ?-?O C-3 Shoulder Mal.,tenence - GradIng Ô¡ðõD S" ODO 77% / SuO Patching, Washouts, Dust Layer ) C-4 Resurfacing TOTAL HARD TOP MAINTENANCE 17 ,7W'J,CÜ LOOSE TOP MAINTI:~NCE D-1 Patching and Washouts D-2 Grading and Scarifying D-3 Dust Layer D-4 Prime or Priming D~ Gravel Resurfacing TOTAL LOOSE TOP MAINTENANCE WINTER CONTROL , E-1 Snow Plowing and Removal " 103. ~"oo ':>-5< .5 '/6" 6-j¿ :7'ø "''1 /<:;~r E-2 Sanding and Salling /' , . E-3 Snow Fence, Culvert Thawing, Etc, E-4 Winter Standby . 6 000 /00 5.:<7'0 2. '100 TOTAL WINTER CONTROL "". I1-f4':-, SAFETY DEVICES F Safety Devices, Signs, Gulderalls J¡1.tJU() ;21/600 f'f% ~ 7 s {)o Railroad CrossIng Maintenance / OVERHEAD Administrative ,(.000 [,poo S;¡¡7. /, ""0 , TOTALOVERHEAO /. ,:.'\ TOTAL MAINTENANCE AND OVERHEAD ::4G/?7,SOO ¿¡6.o:<.> ~I-) Y J / !,·01j7~- ,-/ 1/ 01 pages .. 7671 LC~'+~A I £-1 CJ Îh ~o . Central EIBln J.1irst ate of uput Period is 01/01/98 /98 HXPHNDITURE REPORT -------- -- CURREN'I' YEAR YEAR ßAI.ANCE YEAR TOTAl, Dm] ll'TION PERIOD TO DATE TOTAL OF BUDGET TO DATE YEAIU,Y ---- ------ EXPENDITURES EXPENDITURES BUDGf¡T REMAINING ACCOMPLI::UI1ENT ^CCOI1Pf,ISUMENT .' (ACTUAl.) !)GETEO) 111111'3 CNTY. LOOSE TOP ROA!)S,/ ;669.90 ,669.90 0.00 -669.90 0.00 0,01) CNTY, GRADING 2.101.55 2301.55 0.00 -2301.5\ 0.00 0.00 CNTY. IIIIST CONTROL 520/,.05 5204.05 0.00 -5201,.05 0.00 0.00 CNTY. GRAVEL RESURFACING 1068.65 1068.65 0,00 -1068.65 0.00 0.00 GNTY. WASIIOUTS 2/,95.02 2495.02 0,00, -2/,95.02 0.00 0.00 CNTY. SPOT, BASI¡ REPAIRS 120.90 120.90 0.00 7120,90 0.00 0.00 CNTY. IARII TOP ROAIIS v' 0.00 -_._-- 0.00 0.00 ,0.00 0.00 0.00 CNTY. UTILITY CIIT RBPAIRS 0.00 0.00 0.00 ' 0.00 0.00 O.DO CNU. IIDT MIX PAil/PATCH 0.00 0.00 0.00 ' ::.1),00 0.00 0.00 CNTY. COLD PATCUING 1,851.8! 4B51 . ßl: 0.00, -1,851. 81 0.00 0.00 CNTY. SURFACE MAINTENANGJ¡ 162/,.40 1624.4.0 0.00 -1624,1,0 0.00 0.00 CNTY. UOULDERING 3489.77 3489.77 0,00 7,31,89.77 0.00 0.00 'm,~,,""" '"' """"",/ 251.08 251.08 0.00" 7251.08 0.00 0.00 CNTY. CULVERT CLEANING 281,6.88 2846.88 0.00/ -281,6.88 O.DO 0.00 CN'n. CULVERT. REPI,ACEMENT 2486,40 2486,1,0 0.,00 ", ë.2486. 40 0.00 0.00 CNTY. ERIDGB CLEANING .10.16.03 3016.0.1 0.00· 73016.03 0.00 0,00 CNTY. RtDGE MAINTENANCE 2250.lJ .WO.l3. 0.00 "22~0 .13 0.00 0.00 CNTY'COADSIDE OPERATINGv' 0,00 0.00 0.00 ' 0,00 0.00 O.DO CNTY. ROA!)SIDE MOWING 250/+.65 2504.65 0.00 -2501,.65 0.00 0,00 CNn. CURE AND GUTTER ",,::I" 0.00 0.00 0.00 0.00 0.00 0.00 CNTY. GUIDE RAIL MAINTENAN~'~ ID3.43 103.4,.1 -10.1.43 0.00 0.00 CNTY. SIDEWALK MAINTENANCE >('-' , 85. 6 f~ 85.64 . ~85. 64 0.00 0.00 CNTY. 'TREE TRIMMING/REMOVAL i\,A-- 5170,1,9 5170.49 75170,1,9 0,00 0.00 CNTY, ROADSIDE SPRAYING 6.101,.08 6301,.08 -63.04.08 0.00 0.00 CNn. ROADS lOB DRAINAGE 0.00 0.00 0.00 ··.0.00 0,00 0.00 CNU. ROADSIDE DITCHING 1279.16 1279.16 0.00 . .-1279.16 0.00 0.00 CNTY. ENTRANCE CLIJVERTS 285. /,0 285.1,0 0.00 " -285./,0 0,00 0.00 CNTY, GATGHBASIN CLHANING .1675.07 1675.07 0.00 "1675.07 0.00 0.00 CNT¥. GATGHIIASIN MAINTEIIANGH 1581,.61, 1584.64 0.00 1584.64 0.00 0,00 GNTY. STORM SEWER FLIJSHING 127.33 127.3.1 0,00 -127.3.1 0.00 0.00 CNU, BERM REMOVAL 0.00 0.00 0.00 0,00 0.00 0.00 GNTY. ROAD GLEANING 0.00 0.00 0.00 0.00 0.00 0.00 GNTY. ROAD SWEEPING 5589.54 5589.51, 0,00 -5589.51, 0.00 0.00 GNTY, DEBRIS AND LITTER PIG~IJ~tJ~ ,,' 1070,78 1070.78 0.00 -1070.18 0.00 0.00 GNTY. 'TRAil > IG MANAGEM8NT .\¡J'~ to';" 9 W,. 78 91l4.78 0.00 -9U4.711 0.00 0.00 """f"""" ""m. """" 570.20 0.00 , -570,20 0.00 0.00 GN'l'Y. TRAPPIG SIGNS ''-' 131/,3.30 131/,3,30 0.00 7131/,.1..10 0.00 0,00 GNTY, STRHET NAME S[(:NS¿~.ç~".v') I068.ß9 1068.89 0.00 ~1068.89 0,00 0.00 CNTY. TRAFFIG SIGNALS ) ;;> 578.50 578.50 0.00.",. .,.7578.50 0.00 0.00 ""'T I,m '""TH"" , ,.. -õ~oo 0,00, '.) 0.00 0.00 0.00 CNn. COMII. PLOW/SALT/SAND 222E7.90 22287.90 0:00.' ."22287. 90 0.00 0.00 CNTY. SALT/SAND 52361,32 52.161.32 0,00 .-52.161. 32 0.00 0.00 CNTY. SNOW REMOVA 573.05 57.1.05 0.00 -57.1.05 0.00 0.00 ,"n, "'" "H," @ ',"" 0.00 0,00 . 0 .00 0.00 0.00 a *** 0) 15B154.72 I)(J 15BI54.72 158151,.72 0.00 Municipality of Dutton/Dunwich Summary of County Road Maintenance Expenses January 1, 1998 to June 30, 1998 MAINTENANCE ACTUAL PERCENTAGE ESTIMATE EXPENDITURE OF TOTAL ITEM FOR YEAR TO DATE ESTIMATE VARIANCE BRIDGES AND CULVERTS A Bridges and Culverts ROADSIDE MAINTENANCE B-1 Grass Mowing & Weed Spraying 7.403.0S B-2 Brushing, Tree Trimming and Removal 2,789.80 B-3 Ditching 4.460.70 B-4 Catchbasins. Curb and Gutter Cleaning Stonn Sewers B-5 Debris and Litter Pickup TOTAL ROADSIDE MAINTENANCE 14,653.55 HARD TOP MAINTENANCE C-l Patching and Spray Patching 1,095.80 C-2 Sweeping, Flushing. Cleaning 1,916.40 C-3 Shoulder Maintenance - Grading Patching. Washouts, Dust Layer 17,577.00 C-4 Resurfacing TOTAL HARD TOP MAINTENANCE 20.589.20 LOOSE TOP MAINTENANCE D-l Patching and Washouts D-2 Grading and Scarifying 7108.95 D- 3 Dust Layer 3 897.50 D-4 Prime or Priming D-5 Gravel Resurfacing TOTAL LOOSE TOP MAINTENANCE 11,006.45 WINTER CONTROL E-l Snow Plowing and Removal 18,396.90 E-2 Sanding and Salting 39.576.60 E-3 Snow Fence. Culvert Thawing. Etc. E-4 Winter Standby 3,400.00 TOTAL WINTER CONROL 61.373.50 SAFETY DEVICES F Safety Devices, Signs. Guiderails Railroad Crossing Maintenance 5,625.00 LABOU R OVERHEAD Administrative 28,311.92 TOTAL OVERHEAD TOTAL MAINTENANCE AND 41~-- OVERHEAD 296,000.00 141,559.62 TOWNSHIP OF MALAHIDE MAINTENANCE ON COUNTY ROAD TO AUGUST 31,1998 Annual Material Labour Equip Total %of Variance Estimate & Other Rental Costs Est. Costs $10,000.00 $338.35 $2,729.73 $696.20 $3.764.28 37.64% $6,235.72 $2,532.85 $944.60 $3,477.45 $1,192.10 $3.502.81 $1,610.75 $6,305.66 $1.754.34 $4,524.97 $2,126.45 $8,405.76 $468.61 $943.28 $446.60 $1,658.49 $20.53 $10.01 $30.54 $110,500.00 $3,415.05 11,524.44 $5,138.41 20,077.90 18.17% $90.422.10 $1,105.25 $1,105.11 $68.25 $2,278.61 $908.14 $694.20 $1,602.34 $317.75 $3,135.90 $1,558.50 $5,012.15 $0.00 $32,000.00 $1,423.00 $5.149.15 2,320.95 $8,893.10 ' 27.79% $23,106.90 rid lies & Culverts Iter )tal Roadside oadside Mtc rass & Weeds 'ushing itching atch Basins ~rdtop Mtc 3tching iVeeping l0ulder Mtc asurfacing )tal Hardto ) I , i I I . 344.43% ($23,220.52 i ! i , $75,545.59 ¡ 52.34% -~- , I , $47,515.18 ,29.08% $2,741.58 $4,475.65 $3,460.48 $17,178.45 $0.00 $7,605.94 32,720.52 $2.941.88 $1,702.35 $76.00 $1,533.77 $1,758.13 $117.60 $297.00 $5,017.23 $216.15 $3,625.65 $16,984.85 $7,092.79 $24,077.64 )osetop Mtc. 3tching & W/O rading Jst C.ontrol 'imlng ravel Resurface )tal Looseto $7~,744.41 $0.00 $0.00 $6,210.00 $82,954.41 $19,484.82 $2,741.56 $9.500.00 $42,637.76 $17,945.47 $16,161.18 $6,210.00 $158,500.00 $42,637.76 $24,155.47 $16,161.18 $67,000.00 $14,187.21 $3,873.87 $1,423.74 $0.00 $2,741.58 $11,944.95 lntar Control ow & Sand md & Salt lOW fence andby )tal Winter Devices ¡fet Egulp .---y , )tal Overhead $0.00 $11,944.95 $2,311.24 $435.75 $14691.94 fi " ,($14691.94) )TAL MAl NT. $387,500.00 $98,023.96 $53,369.55 $31,193.46 $182,566.97 i4ll; $204,913.03 '" -- $11,944.95 $2.746.99 $435.75 24 $2.311 ¡bour jmin OH 7% spect Roads Labour Costs Include benefits Annual Estimates as per County Report Ocl/97 jmln Overhead - 7% a6 per County achine Rates = 50% MRA 135 as per County ~1/9r' ~ '" tj l!tA+'h W fJ Id ELGIN Ü fH£t.jANCE ::OH~TY REPDRT 11~ 1m 30 \\m·Œ 1198 ,.11 -!i'll' --- .--- 58 $9,172.48 $'t.36~rJ2 ~2.19ì.% ~2û.733.7b ,t" '.'~7 .'Jj ,!". .. ..',\', j.,(¡ ()'" 'I ~H.,Lè,{ ,~ H..77~.45 $19.n3,B7 -- $4,%0.55 i-! t" ";'1 '11,.'J'i..r:l iq,119.20 HL413.97 i57.4Z7.n; ~73.3bL6e $1,03;),(10 ~ j 32. 3f j . 6.~ %,21O.9ì~ H9.nB.n }Z29 .'i87.97 ~n "U I CULVERTS S?RAYIfiG DITCHH!G CATCH BBSíNSlCUf.:B AN~ BUHEf: r:fERJ5 & LITTER T(}T~t RD;¡~'S!DE i'iMiHn~BNCE -~_. --- RND '~üWl¡,jßJ~EED ~gvSHIjjG ~RIDGES G~Þ..SS PBIC~niG ~;~EEf¡¡m St!GULDER 3RA~mG TDT~L HARDTDf' ~AHHHJHHCt PATCHING AND ~AgHDüJS GR~f¡mß [lUST CGl'¡¡~'G¡ RE3URF~rrNG "GRiWEL ~M n¡ANCF. ¡OíAllDOmOp S~m~PL()~INfi ,." ri~ SiÌ~mINß/SiÌ S}j(i~FEHeE¡'[:ul\}n:T THA~ItiG I'ATRDL HHER cmnRO \nmE Tm STGHSJGUlDERAHS , " ~HL ~HINTn AHCf QVERHEAD ~ SAFE MUNICIPALITY OF WEST ELGIN COUNTY OF ELGIN ROAD REPORT AS AT AUGUST 30.1998 1998 ACTUAL 1998 BUDGET BALANCE BRIDGES & CULVERTS A Bridges & culverts 6,315 $ 185 917 46 17 $ $ $ $ $ $ $ 6,500 $ ROADSIDE MAINTENANCE B-1 Grass mowing & Weed spraying B-2 Brushing, Tree Trimming & removal B-3 Ditching B-4 Catch basins, Curb & Gutter Cleaning 8-5 Debris & litter pickup TOTAL ROADSIDE MAINTENANCE $ 73,020 980 699 33 75 807 $ $ $ $ $ $ 74,000 HARDTOP MAINTENANCE C-1 Patching & spray patching C-2 Sweeping, flushing, cleaning C-3 Shoulder Maintenance - grading patching, washouts, dust layer C-4 Resurfacing TOTAL HARDTOP MAINTENANCE 93 1 18 $ - 129 13,137 13,266 $ $ $ $ $ $ 19,000 $ LOOSETOP MAINTENANCE D-1 Patching & washouts D-2 Grading & scarifying D-3 Dust Layer D-4 Prime or priming 0-5 Gravel resurfacing TOTAL LOOSE TOP MAINTENANCE 5,734 $ 96 10,571 10,667 $ $ $ $ $ 19,000 $ WINTER CONTROL E-1 Snow plowing & removal E-2 Sanding & salting E-3 Snow fence, culvert thawing E-4 Winter standby TOTAL WINTER CONTROL $ 96,333 107,000 $ SAFTEY DEVICES F Safety devices, signs, guideraíls $ 50,000 $ 40,332 9,668 $ $ (46,264) 46.264 $ LABOUR $ (20,699) 20,699 $ MACHINE RENTALS 172,964 $ 102,536 $ $ 275,500 MAINTENANCE SUB TOTAL - (7,178) $165,786 $ ?~ f:- 7,178 109.714 $ $ $ 275,500 7% TOTAL MAINTENANCE AND OVERHEAD OVERHEAD % OF TOTAL ESTIMATE MAINTENANCE ACTUAL EXPENDITURE TO DATE ESTIMATE FOR YEAR VARIANCE ITEM i3RiDGES AND CULVERTS A Bridges and Cuiverts ROADSIDE MAINTENANCE B-1 Grass Mowing and Weed Spraying B-2 Brushing, Tree Trimming and Removai B-3 Ditching B-4 Catchbasins, Curb and Gutter Cleaning Storm Sewers Debris and Litter Pickup TOTAL ROADSIDE MAINTENANCE B-5 HARD TOP MAINTENANCE C-1 Patching and Spray Patching C-2 Sweeping, Flushing, Cleaning C-3 Shouider Maintenance - Grading Patching, Washouts, Dust Layer C-4 Resurfacing TOTAL HARD TOP MAINTENANCE LOOSE TOP MAINTENANCE D-1 Patching and Washouts D-2 Grading and Scarifying D-3 Dust Layer D-4 Prime or Priming D-5 Gravel Resurfacing TOTAL LOOSE TOP MAINTENANCE WINTER CONTROL E-1 Snow Plowing and Removal E-2 Sanding and Salting E-3 Snow Fence, Culvert Thawing, Etc. E-4 Winter Standby TOTAL WINTER CONTROL SAFETY DEVICES F Safety Devices, Signs, Guiderails Railroad Crossing Maintenance LABOUR OVERHEAD Administrative TOTAL OVERHEAD TOTAL MAINTENANCE AND OVERHEAD 05/11/1998 MAINTEN.xLS 1997 October 28, 2 mplementation Committee Moved by Councillor Tolmie Seconded by Councillor Volkaert - THAT the County's stockpiled sand and sait at White's Station, Bayham Township and Dunwich Township be disposed of using Option #2, as amended, in the attached report from the County Engineer dated September 30, 1997. Carried. 1997 ESTIMATED MAINTENANCE EXPENDITURES/ROAD EXPERIENCE The County Engineer presented a report on Routine Maintenance Costs which outlined the rationale in arriving at an estimated cost per kilometre for routine maintenance of County Roads. The Committee commented that as actual costs are unknown, they would rely on County experience. In a related matter, the Administrator/Clerk handed out a Draft Report on Possible Cost Savings Due ta Restructuring Roads and Bridges and presented it in overhead format. This report contained assumptions that would impact budgets in 1998. Moved by Councillor Hentz- Seconded by Councillor van Kasteren THAT the report on Possible Cost Savings Due to Restructuring Roads and Bridges presented by the Administrator/Clerk showing a reduction in total spending on Maintenance and Construction for 1998 of $545,000.00, be adopted and *' 1998 budget. the reserve In savings in a general the equivalent THAT staff be directed to place Carried In essence, the proposed routine maintenance budget for roads wilt be reduced by the estimated savings of $320,000for consideration in the 1998 budget. The construction budget will likewise show a $225,000 reduction in 1998. Moved by Warden Mezenberg Seconded by Councillor Volkaert regarding THAT the attached report from the County Engineer, revised on October 20, 1997 establishing a maintenance budget for County Roads, be approved, as amended. * Carried ROAD SUPERINTENDENTS WRAP UP MEETING The minutes of the Road Superintendents meeting held October 15, 1997 had been forwarded previously. The Assistant Engineer discussed Inspection Protocol and that inspections would be done quarterly. The County's insurer, Frank Cowan Company has been informed of the transfer of vehicles to the Lower-Tier and the inspection schedule would be forwarded to them POSSIBLE COST SAVlNJ;S DUE TO RESTRUCTURING ROADS AND BRIDGES $2.2 M (includes $200,000 for 140 km of transferred roads) 1998 MAINTENANCE BUDGET (PROPOSED) AMOUNT $100.000.00 POSSIBLE SA VINGS 5% EFFICIENCIES ($2M) - economies of scale less mileage/less trave $100;000.00 time etc. 5% ALLOWANCE FOR SUPERVISION - built in to calculation $100,000.00 Engineer 80,000.00 Gen. Supt. 20,000.00 Secretary $200.000.00 @ 60%=$120,009 @ 40%=$ 80,006 HEAD OFFICE STAFF REDUCTIONS $145.000.00 5% EFFICIENCIES IN PRIVATE SECTOR $1.4 Capital Maintenance ll:.§. Construction (non-paving) $2.9M @ 5% Historically approximately 60% of wages and salaries spent on maintenance 40% on construction NOTE 1 Original Road Crew of 22 reduced to 13 Salaries of remaining 9 positions were dedicated to construction which is now being contracted-out therefore no net savings NOTE 2: RESUL TS - Possible Savin Construction Maintenance (145.000+80,000) TOTAL REDUCTION IN 1998 COUNTY BUDGET IS $545,000,00 reduce by $225.000 - -. ." .-."0<,-_' '-"~...' ,.~,,_..., reduce by $320,000.00 -. , -, ,~~;';.~·''/;J:,1_';;. - i:::,: .. -. COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MAY 22,1998 ·"·'·"·"'·"'ANNOAU'·'·'··"·'·' 11¡~m~~~¡11 ii'·····ê:A¥MÊNîfiIii ..,.,.....,......,....' ',',,', ;.'.'., ,',.:.",:.',".:.'.,.:,-, "-,",", ',," .. ....., ......,.,..,.,..:,-,.:.,.-,-,'.:.:.-,.:,-...-,.',-...-,..,.,..-:.:.,-,':-:.:.:-".....,'_.,. WEST ELGIN 275,500 BAYHAM 266,500 DUTTON/ DUNWICH 296,000 MALAHIDE 382,000 SOUTHWOLD 312,500 CENTRAL ELGIN 369,000 AYLMER 6,000 - (*) TOTAL ANNUAL MAINTENANCE PAYMENTS $1,907,500 (**) AVERAGE MAINTENANCE COSTS $2,825.00/KM (*) Adjusted to reflect responsibilities for Townline Roads and to correct a mathematical calculation error in October 28, 1997 report. (**) Routine maintenance will be adjusted yearly to reflect the number of kilometers of loose top and hard top as the County's capital program progresses. ~IËØØfileIIfIÄffiIØN..·II'·.i...Iii.'.'.'.'.·."""""·"'.'"",,,.,.,.,.,.............. -,-,:-:,-.:.-".:,-,:.:,-.;.:,-,:.;,-:.,-:.:.:-:.:.:-,.'-:':':-:':':"':':"':':"';"''':''", ::'.,..:,.,:,:.-.:,:.-.:",.,::....:,.:.:.:-,.:.:.,.:-:.,.:.,.;.',-,'.--""" .,....,.".".,_...."...". .,:.,...,-"..,-".....,..,-"'...,,..,-.'..,.. .................. 1997 MAINTENANCE BUDGET ESTIMATE $3,163,000 1997 CAPITAL MAINTENANCE ESTIMATE -1,399,000 1997 ROUTINE MAINTENANCE ESTIMATE $1,764,000 PLUS 140 KM OF HIGHWAY TRANSFERS AT $3,260/ KM 456,500 - PRELIMINARY 1998 ROUTINE MAINTENANCE ESTIMATE $2,227,500 ESTIMATED RESTRUCTURING MAINTENANCE SAVINGS $320,000 BUDGET 1998 ROUTINE MAINTENANCE ESTIMATE $1,907,500 COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF BAYHAM 1998 r......c.····.·~. r. N. F.fu. L.·~.l.Å.·~.'.l.·I~ ....,.-........-........................................................... ................ ..------. .... ...... .........,..........,-...',...,..,.,.,..,.,.,.,-,.,...".,....","""'" ···················P··A··· ···:m··M··· ·8·· ·N···..¡¡¡························· ........ . ... .... . .............-,............ .. .......... . . .......... ... .......... .. .. ."..................".... '.----"."-'-".. .... . ............................... .. .... . .. ... ...... ... ................ ..... --", ......'..........". ......... .. .. . . .............. ......... . .. .... "._.,.., u__ .." ,,,,. ~...,..,....,..,.,..".,.".". ,---,--,-,..,-"-,.,,----,,, ------.--- MAY 22 6,500 - 76,000 23,500 o 109,500 51,000 $266,500 BRIDGES AND CULVERTS ROADSIDE MAINTENANCE HARDTOP MAINTENANCE LOOSETOP MAINTENANCE WINTER CONTROL SAFETY DEVICES TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO BAYHAM 96.58 96.58 96.58 o 96.58 96.58 (A) (B) (C) (D) (E) (F) COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF DUTTONI DUNWICH 1998 ìlir~1~lll:l~ .................... ?Þ:A.··...··ltMEN1ir··.rr.·...··.·. ........-................................................ ...... ........... ""_n' $296,000 7,000 78,500 19,500 24,500 113,500 53,000 MAY 22 1 00.14 100.14 78.62 21.52 100.14 100.14 TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO DUTTON/ DUNWICH COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF MALAHIDE 1998 - TO···mlA···'I.!l'···'(·þ;··'N'N·'O"'Þ;·.'t1")."."."" .. ',n,' ... . ,',,' '," ',"',"" ~~¡~~¡~~~i~ ..............-.,...-.,.-.,.".,..........................,..,.......,.............,.,.......,..........,..' .......,....,.....,."......,..,.,.,..,-..,..,.,......,..,.,","',""','," '.'..'..'.'..'..'..p. ·7A.··'··'Y'· ·M·' ·S·N· ·'···T· .."..,...,..,.. .,.... .........,...... ". .. . ......................... ......... . ............ .......... .... ., '. .......................... ...,..,...... . . . ............................. .... ... .. .". . . ......... -;...,.,.....,... ',',' ',-' ,',-',"',",""",",''',''',' ..,-,-:.'-.-.:-,.:'.,.,...-,'........,.,'..................:'.,.,'.:...;.:.:.:-:...',......... .. . ... . '." . .. . .. .. ......... . ".d.__.. __, 9,500 106,500 31,500 8,500 154,000 72,000 MAY 22 , ò 135.72 135.72 128.43 7.29 135.72 135.72 BRIDGES AND CULVERTS ROADSIDE MAINTENANCE HARDTOP MAINTENANCE LOOSETOP MAINTENANCE WINTER CONTROL SAFETY DEVICES (A) (B) (C) (D) (E) (F) $382,000 TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO MALAHIDE COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF WEST ELGIN MAY 22.1998 rn········Q··········rn··A!·· ··u·········'(···A!·'···N········N·······u·'··A!··· ·'···u·····'···'··'·'···· . ..... .. ..... ........-"....: -.:,-:.:.,.'-:.',: ,.".::.,.-,::.,.::.,.,.:.,.,.:.:. .... ,.".. , , ." ,........ .,......"--'.. .....,.,'.-., ". .,-'," '...'.......,..'...,'..... ',.,'"."""."",.,'" ..",."""",.""",J"", MÂINÎEN)Uil~E:iI ...................................."....................... ..,..'............................,..'....'..,..'........,..'........,..'...,'...,..'........,..'.,-,<.-,-.'.,-,<.'.,-,'.,',-.'..-,-.'.,-,-.'... ·······p·A!···Y;····M·· ·s· ·N··rn·· ............ .. ........ ....'-,." ",-,-, " ", ....,..,........... ,})\tt: ,::/ ,:. \ ::~. ::: .:, :~~ :~t::tt:/ntt::::/ .............."..........................". ,--,----_....,----,- 6,500 74,000 19,000 19,000 107,000 50,000 $275,500 BRIDGES AND CULVERTS 94.30 ROADSIDE MAINTENANCE 94.30 - HARDTOP MAINTENANCE 77.53 - LOOSETOP MAINTENANCE 16.79 - WINTER CONTROL 94.30 - SAFETY DEVICES 94.30 - TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO WEST ELGIN (A) (B) (C) (D) (E) (F) COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF SOUTHWOLD 1998 !Fô!tPi¡;; Îî\ÑÑuî\lÄ) I I.·.·.. MA¡Nm~NANøišI ...........-,............................-,........ ...................................."............ ..,:.....:.....:...:..,..'...,.:,.-'...,.'...:....-'...'..,...,.,'_.,...,..'.........,...,.:...,.:...,..,..:.-,..:.-,:.:.-,-. .,'..,.,..:.,..':..".....:0.:.....,......,...,-.-,.:.._,.:'..,.:'..":"",:",:,:,,.:,.",', 7,500 84,500 28,500 12,500 122,500 57,000 MAY 22 107.92 107.92 96.69 11.23 107.92 107.92 BRIDGES AND CULVERTS ROADSIDE MAINTENANCE HARDTOP MAINTENANCE LOOSETOP MAINTENANCE WINTER CONTROL SAFETY DEVICES $312,500 TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO SOUTHWOLD COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNiCIPALITY OF CENTRAL ELGIN 1998 $C1!t~þlÞiNNØ~C¡: II! ··'·}I\II··'··A."·'···I·'N·'···T···~E'····'N···'A.'····'N··'··'e"E··'··{,··.... . ... .. .........., ..., ,. ,. .. ... .", ,. ,......".".... ,'.'.,-, . ". ........ . ..-', ......'. ,..'.......'...'...,-.'..'...' .. .. . .. ........ ","-'. .....,...'...., '. ....'.........'...,'......'....,..'.. .. . .... .. . ....... .... .......... ....... ........ .................. ......................................... . .........................."................................... ....-,...........................-,-........................................ ·····p····A.··;y···I\II··S·N·T· . ............... ..................... "... .. . ........................... . . . . . ............. ........... ." ., " .........."........., ...........,, '." ., -, ........-................... .............. . ... . . ....................... ...... . .. .............. .........-...........,.,..,'-.. '....,. -"', ,...'...,.,'...,'......'...,..'..........,...-,-,'. ... .H..... .... . .......... ... .........,.. ..." . '" ............... ........................"......................... ,-,_._-,--,."".,--.,-,----,--.- ... 9,000 - 103,500 31,500 5,000 150,000 70,000 MAY 22 132.16 132.16 127.89 4.27 132.16 132.16 BRIDGES AND CULVERTS ROADSIDE MAINTENANCE HARDTOP MAINTENANCE LOOSETOP MAINTENANCE WINTER CONTROL SAFETY DEVICES $369,000 TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO CENTRAL ELGIN COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING SUMMARY OF ROUTINE MAINTENANCE COSTS MUNICIPALITY OF AYLMER 1998 $6,000 MAY 22 Tel' lVI, if BRIDGES AND CULVER ROADSIDE MAINTENAN HARDTOP MAINTENAN( LOOSETOP MAINTENM WINTER CONTROL 1 SAFETY DEVICES 1 - TOTAL ANNUAL ROUTINE MAINTENANCE PAYMENT TO AYLMER (A) (B) (C) (D) (E) (F) 50% Added Due to High Percentage of Multiple Lanes (*) REPORT 1998 DATE: October 8, TO: Warden Clutterbuck and County Council PREPARED BY: Elgin County Area Road Supervisors OTHER APPROVED Y N RESOLUTION NO. SUBJECT: Winter Patrol Duties 1998 TO COUNCIL: October 27, tier road RECOMMENDATION: THAT County Council authorize staff and the Lower supervisors to collectively tender for the provision of the winter patrol persons. AND THAT the cost of such services be shared by the lower tier municipalities on a cost per county road kilometre basis. AND THAT the monies be deducted fi:om the transfer payments provided by the County of Elgin to the lower tier municipality's REPORT: As County Council are aware the maintenance of County of Elgin Roads are the responsibility ofthe Lower tier municipalities. One of the most demanding and visible maintenance of the any road maintenance is the function of' Winter Control'. Typically, the travelling public expect an acceptable and more importantly a consistent level of service on county roads regardless of municipal boundaries. As such, it is imparative that a timely response is provided to adverse managing adverse weather conditions and their impact on the transportation network. The key to a timely response is early detection of weather conditions and the timely deployment of equipment. This detection is performed through the use of a patrol person. Road Maintenance standards state the following Key Points s The County of Elgin' I is considered fi:om November 15th to April Winter Control Season I) am ManDower When referring to item number I above the winter control season can be assumed to be approximately 4.5 monthes or 136 days. The duties of the patrol person is to travel the roads and note weather and the road conditions and if required deploy the necessary equipment to handle these conditions. That patrollers day would typically start at approximately 3:00 am. They individual 00 pm and 4:00 be carried out between the hours of II will "No winter control 2) would make a representative tour ofthe road system and if required call the appropriate staff so that the necessary equipment would be on the road by 4:00 am. The patroller would then continue on patrols ensuring routes are being covered and the appropriate level of service is being met or in some cases operate a piece of equipment in municipalities who find themselves short staffed. If the individual is the local road superintendent the individual would continue to work through the day and possibly go home at the end of the normal work day to eat have a short nap. In order to ensure the appropriate level of service is maintained the individual would be required to perform another patrol at approximately 7:00 pm. If it was necessary to deploy equipment the individual should remain on duty to ensure the level of service is being maintained and the safety of the crew and fleet is not at risk. If due to the nature of the event it is necessary for the equipment to remain on the road until 11 :00 pm then the patrol person has in effect worked from 3:00 am to 11:00 pm (20 hrs.) with only minor breaks. For the sake of argument the individual may have been on duty for 15 - 16 hrs. If there is not a necessity for equipment to be deployed the individual will still be required to work approximately 11-12 hrs per day. This operation has to be carried out the entire 136 days of winter control season. The hours involved for a person to handle this function and still operate equipment or perform normal duties is often time unmanageable for any longer than a 7 day stretch and impossible for the entire season. When the County of Elgin provided the maintenance for county roads with their own work crews one individual looked after winter patrol. It is this body's understanding that one person was not enough and that having two individuals patrolling would be more appropriate due to the length of the county and the varying weather systems which affect it. We now have seven individuals on the road performing the same duties. From a cost containment perspective the current approach of having seven individuals patrolling at the same time appears not to be practical Level of Service The second issue of winter patrolling is the provision of a consistent level of service for County roads regardless of municipal boundaries. As stated earlier, when a motorist enters onto a County Road (lets use County Rd 45, John Wise Line for example) he/she expects a relatively consistent level of service (road condition) whether that individual is travelling through Bayham, Malahide, Elgin, or Southwold. The sharing of a patrol person travelling down a section of road for municipal boundaries and evaluating the road condition may aid in level of service for County Roads. Central without concern standardizing the Possible Solution If there were two patrollers provided by the County of Elgin (whether staff or contract) who had the authority to call out lower tier (municipal) equipment it might be said that a more uniform level of service would be provided to the travelling public. Secondly, we would respectfully suggest that there may be cost savings realized by the tax payer due to the elimination of approximately five individuals performing the same required job at the same time. Respectfully Submitted By Dave Hartley, Township of Malah¡de -, Elgin