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September 22, 1998 Agenda ORDERS OF THE DA Y FOR 1998 at 9:00 A.M. TUESDA Y. SEPTEMBER 22nd, MORNING SESSION Meeting Called to Order Adoption of 1 st 8, Nature Thereof 1998 meeting held on September nterest Minutes 2nd 3rd 4th and the General Disclosure of Pecuniary Presentations and Delegations PRESENTATIONS: Fifteen winners of the "Design A T-Shirt" Contest sponsored by VanPelt's Stationery are being recognized for their creative ideas. (see attached list) nition of Retirement: Mona Harms - Bobier Villa - 10 years Presenting Petitions, 1 DELEGATIONS: 9:00 A.M. 1) Dr. D. A. Monteith, will update Council on rural medicine and the effect the Provincial Government Policies have had on health care in rural communities. 2) Mr. Darryl Claxton, Port Bruce Marina, representing the commercial-based taxpayers in Malahide Township. (ATTACHED) Motion 2 "Committee Of The Whole Council" to Move Into 5th 6th Representatives 1998 and Staff Reports of Councillors & Counci Reports of Staff Budget Comparisons July 31 Counci Counci Reports of 3 see attached terns for Consideration terns for Information (Consent Items Correspondence i) ") 7th 4 Agenda) see separate agenda n-Camera 8th 5 the Committee Of The Whole Motion to Rise and Report Statements/Inquiries by Members Notice of Motion Matters of Urgency Motion to Adopt Recommendations from OTHER BUSINESS 1) 2) 3) 9th 10th 11th Consideration of By-Laws ADJOURNMENT I LUNCH WILL BE PROVIDED I 12th 13th 6 MEMORANDUM County Counci Mark G. McDonald, County Administrator/Clerk TO: FROM: 1998 September 15, DA TE: 1998 Meeting Items For The September 22nd SUBJECT: Additional Plannina - Ms. Barbara Konyi, representing the Planning Branch of the Ministry of Municipal Affairs, will be addressing Council at the lunch break in the basement lounge. She wishes to have an open and frank dialogue with Council about the future of land use planning, and would like to share with you what Ministry staff believe will become law in the near future. Performance Evaluation (Administrator/Clerk, - At the end of the meeting, but before adjournment, Harley Underhill will briefly explain the performance evaluation system. Harley will then leave the room and Council can complete the evaluation form. I will be on stand-by waiting to meet with you to discuss the evaluation. nformation This is for your Respectfully, 1998 "DESIGN A T-SHIRT CONTEST - September 22nd, WINNERS OF THE Immanuel Christian Schoo New Sarum School St. Gabriel's School GRADE 1 1 st Place 2nd Place 3rd Place JR. KINDERGARTEN Bethany Bosma Alyse Davis Francesca Pedler New Sarum School St. Gabriel's School St. Gabriel's School 1 st Place 2nd Place 3rd Place 4 Erica Rinas Elizabeth Beaton Max Pruss GRADE 2 Immanuel Christian School Southwold School Faith Christian Acade 1 st Place 2nd Place 3rd Place 8 David Smit Danielle Gill Missy Kinsey GRADE 5 my OAC GRADE 9 Parkside Collegiate Place 1st Justine G Aylmer St. Thomas St. Thomas 1st Place 2nd Place 3rd Place ADULT Wilma Peters Ethel Mitrovic Erika Broadbear ELGIN TOURIST ASSOCIATION AWARDS Entry Adult Catherine Spratley - Best ON-TRACK AWARD Kyle Davis - design chosen for a promotion (New Sarum Public School) 1 VAN PELT'S STATIONERY - Sponsor of Contest 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5V1 PHONE (519) 631-1460 FAX (519) 633-7661 OFFICE OF THE WARDEN July 27, 1998 Miss Bethany Bosma 46 Alexander Drive AYLMER, Ontario N5H 3G4 Bethany: Congratulations on being one of the winners of the "Design A T-shirt" contest which WaS sponsored by VanPelt's Stationery. Having one of the winning entries out of the 343 that were submitted, is quite an achievement. Dear we have a that We are very proud of the residents of Elgin County and you have shown great deal of creative ideas in our "community". Elgin County Council would like to extend an invitation to you to attend at their Counci meeting, which will be held on September 22, 1998, at 9:00 a.m., to show their appreciation to you. Please telephone Donna at 631-1460, extension 161, by September 11,1998, to let us know if you will be able to attend. We would be very interested in seeing your winning entry and ask, if possible, that you bring it with you on that day. ð::::"" --~ (Q.::c; © g We hope to see you on September 22. me say CONGRATULATIONS Again. let Yours truly, ;d4t/ W. P. øfutterbuck, Warden. sh from: VanPelt's Stationery To: Sandy Heffren Date: 7/27/98 Time: 13:43:27 Page 2 of B VanPelt's Design a T-shirt contest M I Name Bethany Bosma I S Schoo Immanuel Christian School f~ ~,vl<,jA ,u_,,,,,e.~ , Phone 1-519-773-2115 ~Lt2,j f /V'S'I! 3C' Name Alyse Davis + rY k . I n School New Samm Public SChoolpj.J,o, fIt/!. 511 Kf? , ;,LC ,(" Phone 6.3+3-63-6-. ~ GÞ , 519 - Lf 3 if - 7 .3{) 0 ¿;1,i.gr-/ / /) Ii·.....·· Name Francesca pedler ç)¿'7' ( ),,-.;., "1 II <::1" ',) , ;;).c> 1<; cQ ',,-oe) / St. Gabriel's N<;R "x '-) vi Schoo Phone 633-4535 Page 3 016 VanPeWs Design a T-shirt contest Date: 7/27/98 Time: 13:44:21 From: VanPelt's Stationery To: Sandy Heffren M3 e . M3 e Erica Rinas Name New Sarum Public School /J .'o..w' ;> 11 f( or{\-....-J" "I"'" --:,l,. ~ '.' ¡(.",'f!'.. __ ,115 > c( /, 1 ' -;&I1·,.1,.,....'..d ; ( ..... :s.l. .it/. < ""tlr' ",.. . 1-519-773-5185 Schoo Phone s . / [).A¡;)tV f-l·······'--'--~_ >('1 _~ ......." Elizabeth Beaton t;} J J t' 00 4,?"- d. 7 .-tJ<.I~ f e-If f)t. S1. Gabriel's .5'T- ÎÍ.fol1?t9-5¡ {)J.<T< n .{l ^., ~"" ./'/ /) /11'7 -~Ã: _ . . ! ...,.ðP "".,>"..,. 'v:::> /C -,; IS;. ¡"4..~~.." ..~L! .. 'v .(. .17·· ~.., , . /.-.1/" .1.) I( "(' t. ~ /'". ,-,,-v'k / ~Ut)f'<-"'-d_~'--'''''\, p. '''~ (School # 633-5701) Name Schoo Phone Max Pruss Name Gabriel's S1. Schoo # 633-5701) (School Phone / It from: VanPelt's Stationery To: Sandy Heffren Date: 7/27198 Time: 13:45:12 Page 4 of6 VanPelt's Design a T-shirt contest " JJrfJlo.;~ ··Y"""IV ¡vO!' aj'{ Name David Smit ::r; 4", f/;0r School Immanuel Christian School 150;,( ! ~'Z Phone 4 lfDt 1-519-765-4434 ~(jl/V'N <:1; ól-1 ¡¿, Name Danielle Oill -r.JZ¿;I·/~:¡);;{· School southwold Public School #(j(* I J ¢In 63 1-0683 ' , 'I" :,z· )~.~-i·t.-'Q Phone /I/.s~¡.;1 3S..!:' Name Missy Kinsey School Faith Christian Academy /3 tvz",;t:;;.)(!t.c:f? 6vr: Phone 633-6972 ~f. e-4'£;}'" '1.. ~1..~.? i/SK <:/J ,/ / - '-. ~ s I It . / I"'rom: VanPelt's Stationery To: Sandy Heffren Date: 7/27/98 Time: 13:46:04 Page 5 of6 VanPelt's Design a T-shirt contest /,,~< /' ./;~·'i ,,'~"^ /¡,,"'V Ii --r:ø-Æ Justine Gill parkside Collegiate "vis P 35 ~ ïJ(' , :<If/ , ~ '-4/!'/:-~ / -v.t" ({;:/ ,'i.. ;;¡z .A0·f 63 1-0683 ft",",,) Name / S School Phone L I Name n School Phone Name It School Phone ¡:rom: VanPelt's Stationery To: Sandy Heffren Date: 7/27/98 ,Time: 13:46:48 Page 8 of6 VanPelt's Design a T-shirt contest Name Wilma Peters /' S (fi¿(>"13 Phone 1-519-773-2538 ~~rJi(h""",, ,#~ .357 Name Ethel Mitrovic ¡ n l!l &,{/I,JtcÆ: ifJl Phone 637-2446 xf5, ~"''''''' ~('P ;-z 7" Name Erika Broadbear ¡ It f'~ dr Phone 633-3958 / 'z'fÍ p ,Xf)/,·L "t[;1,·· ...;v~ If( - of. Page 1 Date: 7/27/98 Time: 13:42:18 From: VanPelt's Stationery To: Sandy Heffren 998 1 July 27, , , To: Sandy Heffren Re Inviting winners of our Design a T-shirt Contest to a Co unci Meeting in September 1998 Enclosed are the names and numbers of the winners to the best of my knowledge. There are 2 children (Elizabeth Beaton and Max Pruss grade 2-4 winners), that have given me only the school phone number. can't reach anyone there, because of summer break. Mentions tiona Add BEST SCHOOL PARTICIPATION S1. Gabriels.... ......... .... ...... .... ...... ...... .633-5701 Contact: Bob Thiebert & Monica Duluth e Bienveld) 3'/ r;; I~Jsií)/\e Thomas ;J!)' t< dLt-,/ ELGIN TOURISM ASSOCIATION AWARDS (awarded by Will Best Adult Entry............................. Catherine Spratley, S1. Best School Participation...............S1. Gabriel's Note: There will be some entries chosen to be displayed on the ETA website ON TRACK - one design choosen for a promotion (awarded by Deb Prothero) Kyle Davis.......................... .631-3636 ~'11 10-.ÆdZ",hz-. (i:,...e , New Sarum Public Schoo ~/2Ð.1'- /Vi 15 .:zc.- ~ free to give f there is anything else that can help with please fee me a call at 631-4994 or fax me at 631 +4218 Sincerely Jennie McEwen VanPelt's Stationery 519-531-4218 VANPELTS ,]EN~iIE PAGE m O~!03!1998 87:28 031-1'10tj- St. Gabriel's Is Tops! .As you all well know, VanPelt's has sponsored a "Design AT-shirt" contest over the past couple of months. We had a total 343 creative cntnes that showed every reason why people should visit Elgin County, We had drawings of the beaches of Port Stanley, the lighthouse at Port Bruce, the Spana Mercantile, Pinecroft, the Stars hockey team, Pinafore and Waterworks Park and of course JUlnbo and St Thomas rail way history. This just touches on a few of the many ideas that were created. One school in particular showed a lot of enthusIasm, support and teamwork. Bob Thiebert, princIpal of the school acknowledged Monica Duluth as the team leader in their efforts. From a school of276 students, they entered 267 qualifYing t-shirt entries. That gave them Jl1st over 96% particìpation. GREAT JOB TO EVERYONE!! For their incredible efforts the school has been awarded a PIZZA WORX pizza party for the entire school' J The kids (and staff) wi!! be excited to hear about this Monday morning'! They also won a $500.00 gift certificate from VanPe]rs for the schoo] to use on anything they may need. Once again, congratulations for such a tremendous Job. The indjvid 1 win. -- - ,~._~~- ... v_....~_ ~-....tI....~r """'.... U.;I' ".__.._ ..... - . ~ JR KINDERGARTEN - (,.RADE 1 .- BETHAN-Y BOSMA [i'v1MANUEL CHRISTfAN SC~OOL, A YUv1E~ 1st PLACE BICYCLE & HELMET , I 2nd PLACE At YSE DA VIS NEW SARUM SCHOOL, NEW SARUM l $25 GIFT CERTIFICATE I _.~~~" ST GABRIEL'S S~HOOL, S1'. ~HO~ 3rd PLACE FRANCESCA PEDLER $10 GIFT CERTIFICATE - -- - - GRADE 2 - 4 .- .-. .~... .....~... 1st PLACE ERICA RINAS NEW SARUM SCHOOL, NEW SARUM Ir BICYCLE & HELMET ELIZABETH BEATON S1. GABRIEL'S, S1. THOMAS 2nd PLACl~ ~25 GJFT CERTIFICATE . I ~ 11 P[,ACE - I MAX PRUSS 51. GABRIEL'S, 51. THOMAS I . .~ 10 GIFT CERTIFICATE ..- !r- .. GRADE 5 - 8 .-. ~¥~~ '.. 1st PLACE DA VID SMJT Ii'v1MANtÆL CHRISTIAN SCHOOL, AYLMER PORT ABLE STEREO I CD PLA YER .. 2nd PLACE DANIELLE GILL SOUTHWOLD SCHOOL, SOUTHWOLD $25 GIFT CERTIFICATE - 3rd PLACE MISSY KINSEY .FAITH CHRISTIAN ACADEMY, S1. THOMAS $10 GJFT CERTIFrCA TE - -. " I f< t h 03 PAGE JENNIE V A~IF'EL TS tQ the students and adults that took the tIme to enter [òllowing schools should be proud of the students that entered: St. Gabne1's School, St. Thomas New Sarum Public Schoo!, New Saru.m Inunanud Christian School, Aylmer Sparta Pu.blic School, Sparta Straftordvi11e Public School, Straffordville Mount Salem Public School, Aylmer Mary Bucke Public School, St. Thomas Ebenezer Christian School. St. Thomas Faith Christian Academy, St. Thomas St. Marys· St. Thomas More, West Lome Scott Street Public School, St. Thomas Southwo!d Public School, SouthwoJd St Raphael's School, St. Thomas Edward Street Public Schoo!, St. Thomas Monsignor Morrison School, St. Thomas Forest Park Public School, 51. Thomas Elmdale Public School, 51. Thomas McGregor Public School, Aylmer Parkside Collegiate, St. Thomas 519-631-4218 20 Oì 1998 OJ 05/ The , Elgin County has to offer. making everyone more aware of what Once again thank you for ~ \·,~ "~lt's S o 02 PAGE .. -. PARKSIDE COLLEGIATE, 51. THO~1AS -, ~. VAHPEL T5 : ,JEHHIE -. -,_. ---.-- -.-'" -OAC -- 09/83/1998 87:28 519-531-4218 - - GRADE 9 ....~- JUSTINE GILL = = 1st PLACE INDOOR RACETRACK PARTY FOR 8 - \10 entrIes 2nd PLACE $25 GIFT CERTifICATE --,--- ... no entries 3rd PLACE $10 GIFT CERTIFICATE ----. - ADULT AYLMER WILMA PETERS 1st PLACE LIMITED EDITION PR1'\iT S1' THOMAS ETHEL MITROV¡C 2nd PLACE $25 GIFT CERTIFICATE -- S1. THOMAS ERIKA BROADBEAR 3rdPLACE $10 GIFT CERTIFICATE ,. - - I -- two awards: . Winner Catherine Spratley, St Thomas - Winner St. Gabriel's School, St Thomas 'he Elgin Tourism Assoc.iation also presented OIW for the best Adult entry of their choice One for the Highest School Participation 1 The Elgin Tourism Association wì!l also be choosing 3 entnes to display on their website. The On Track Railway Restoration has also chosen an entry to be used for a promotion tor Father's Day. was not present on Saturday Anyone that I ocati on. AlI t-shlrts wil 456 Talbot Street up at the VanPelt's it to accept their prize, can plck for Judging schools for the students. There are a lot of people that I want to thank for making this contest everything It 'was: to the School Boards for alIowing us to present our contest to the principals and teachers that supported the students to Bob Ha.mmersley, Cha.mber of Commerce for his suggestions, support and for judging to Willie Bienveld, Elgin Tourist Association for his support, visitors guides & maps, for Judging the awards and for choosing 3 entries to use on the website to Elgm MaIJ for accommodating us to Lori Chamberlain, St. Thomas Art GaJlery for her input and for Judging to John Vandermeers for representmg Aylmer as a judge to John WiJson for representing Malahide as a judge to Duncan McPhail for representing West Elgin a.~ a judge to Christine and George from the ETA for judging to Mary Rose Sanderson for helping us arrange the prize of the limited edition print and tOI to Paul's Bicycle Repair, St. Thomas for helping us arrange the prizes of the two bicycles to Century Sound for donating the portable stereo to Pizza Worx for helping us arrange the pIzza party to Wilsons' Canada Cleaner's tor the use of the hangers up and delivered to the be packed <!crtijicatc of Ac{iict1cmcnt In !JLppreciation for :rour Creative 'Efforts aná Winning 'Entry in the Ðesign !JL fJ'-5hirt Contest Presented to ALYSE DAVIS 6y T-fgin County Counci[ onSeptem6er 22,1998 Sí 9- ? Í:, 5--- c.¡ l(-l c.¡ DESIGN A T-SHIRT CONTEST-WINNERS-- September 22,1998 Council Attendance NAME ATTENDING NOT ATTENDING Bethany Bosma V 1" Alyse Davis -rK~/e._ .5í1-'I31-7:3#0 I Francesca Pedler v I I Erica Rinas no. x2j(;j?-l',.j}~' V Elizabeth Beaton V Max Pruss V David Smit v Danielle Gill 63f-O.bf3 V , '1 VMissy Kinsey 633 -;;7 7é)- Justine Gill 63¡-06f: 3 v Wilma Peters 771- 2.J7,V V Ethel Mitrovic v' Erika Broadbear v C,":+"'L(,~~e.. :Õ;pl-a+ley 8.3;),/,,,- V' \\ . ..; Ky k )),<1),' S . - - - ß;{ ,"''''' l· ßPì' f-r , dD T ;f"ffl'éi-Øír.¿6 /!J () Hit &tfJ11..J ~Œ~avŒ® SEP 1 (I 1998 CO!JmY Of ELGlI\IJ CL 'S OffICE County of Elgin 450 Sunset Dr., S1. Thomas Ontario Att: Mark McDonald Dear sir: I represent a number of tax payers in the municipality ofMalahide that are assessed under the commercial occupied classification. After attending a Malahide Township council meeting on Sep1.3/98 we were advised to take our concerns to the county level Upon receiving our property assessments we noted enormous increases in the assessment values and it was explained to us that the new system was to reassess every one and come up with what is known as a MARKET VALUE ASSESSMENT. After some discussion with the assessment office in London a number of our group had their assessments reduced to what they thought was equitable, and therefore would receive a fair tax increase when the tax bills came. The unknown factor at that time was the Tax rate that would be levied and how it would affect the final tax bill. The current tax bills reflect increases ranging rrom 30 to 350% the following: with the council like to discuss We, as a group, take issue with and would True Market Value Assessment (a) how this was achieved 1 2: Tax Rate Structure (a) number of different rates (b) inequities in the different rates (c) rate structure County/Municipal/Education In closing, some of our tax payers are going to experience real hardships in meeting these new obligations, at least one has indicated that this will drive him to close his business. We are looking forward to our meeting on Sep1.22/95 at 9:00 a.m. when we can discuss the above concerns Thanking you in advance Yours Truly Darryl Claxton Port Bruce,Ontario 2 REPORTS OF COUNCIL AND STAFF SEPTEMBER 22ND. 1998 REPORTS OF COUNCILLORS and COUNCIL REPRESENTATIVES Memorial Hospital Progress Ron Bradfield. Tillsonburg District Mr. 1 Councillor Habkirk, Thames Valley District Health Counci 2 Thomas Health Unit McPhail, Elgin-SI. Councillor 3 Management-Elgin County Woodlot - STAFF REPORTS H. Geurts, Elgin County Tree Commissioner- Lots 1 ,2 Conc. 4 Central Elgin 1 at Tree Trimming/Removal Policy Stop Lines and Cross Buck Markings Engineering Services Engineering Services Manager, C. Watters, Manager, Raillway Crossings C. Watters, 2 3. ntersections Workstation and AI New Computer Engineering Services - Stop Lines at C. Watters, Manager, Engineering Services Engineering Software Manager, C. Watters, 4. 5. All Staff Personnel Policies: 4.100 Performance Appraisal For 9.50 Approval Procedure 1 0.70 Use of County Vehicle 9.30 Attendance Management System Personnel Administrator - H. Underhi 6. Clarification on Canadian Rural Partnership 'MOTION TO RECONSIDER REQUIRED' 7. C. Bishop, Manager, Library Services - Proposal Library Relocation of the Port Burwel Library Services C. Bishop, Manager, 8. Renewal of the Dutton/Dunwich Library Lease Library Services C. Bishop, Manager, 9. Elgin Manor - Future Direction Homes for Seniors F. Boyes, Director, 10. Elgin County Homes Short Term Planning Options Homes for Seniors F. Boyes, Director, 11 Ontario nvoices from Province of Treasurer - Financial System Treasurer - L. Veger, L. Veger, 12 13 3 TlllSONBURG DISTRICT MEMORIAL HOSPITAL PROGRESS REPORT Elgin County Council TDMH September 1998 Prepared for Submitted: Hospital was the first sma Accreditation with distinction ntroduction n September 1994, the Tillsonburg District Memoria community hospitai in Canada to receive a Four Year The Facility Summary stated the following A " The board and entire staff of the Tillsonburg District Memoria/ Hospita/ are commended for the development of an effectively organized and functioning health care facility. Every service has met or surpassed accreditation standards. An outstanding feature of the hospital is the high degree of communication and cooperation among all of the elements within the hospital. A spirit of caring, compassion, and dedication towards patient care is readily felt. A second unique feature is the sense of ownership displayed by each department head. Senior management has facilitated decentralization of the decision-making process and promoted growth among staff members. This, in turn, has allowed all levels of staff to be involved and well informed of the hospital's business. They willing/y demonstrate ownership of their role in the overall patient care process. And, their desire to continually seek ways to improve is well demonstrated. Quality improvement activities pervade the organization and are evident everywhere, with all leve/s of staff enthusiastically participating. Managers are progressive in their thinking, particu/arly with regard to utilization of resources" TDMH is scheduled to be re-surveyed September 14, 15 and 16, 1998 Nine Accreditation Teams have been established and are working diligently towards another successful survey and forward nclude its innovative n the past year Accomplishments strict Memorial Hospital is recognized for Some of the key accomplishments B. Key Tillsonburg D thinking philosophy ity Monitoring Care, Education Qua Qualit rovement Proqram A unique process was developed consisting of two components and (2) Process Improvement. Process highlights include: · Responsibility for quality invoives all team members · Team members present process improvement to Patient and Research Committee of the Board Quality Improvement discussed on all teams monthly 1 meeting agendas . g 998 1 September 2 Elgin County Report mprovement Reports posted on storyboards for one readily accessible to team members and public members foster an environment that facilitates quality Quality and Process month. Storyboards Leadership Counc · · improvement Mentoring and coaching IS part of our eadership culture Oxford Hospitals' Strategic Alliance naersol Woodstock,Tillsonbur The Board members plus the CEO's from each hospital are members of the Oxford Hospitals' Strategic Alliance (OHSA). The Alliance has been extremely successful and is being considered as a model by the Rural Health System Task Team because it has identified a natural cluster and it supports the Framework's guidelines. Thames Valley District Health Council enthusiastically endorsed and supported the significant progress the OHSA Quote · made by "I must stress that all members of Council and its staff were very impressed with the accomplishments to date of the Alliance and the plans and potential for further success. The Alliance is evidence of a type of joint governance which can advance collaborative operations while preserving the uniqueness to the institutions; responses to their local communities. Council is confident that the Oxford Hospitals' Strategic Alliance is moving forward in a way which is consistent with the intent and spirit of the original Oxford Hospitals' Planning Study. The Alliance has also made it clear that the hospitals intend to fully support the Thames Valley District Health Council in Rural Health System Planning. " being Wellness Ds ram Tillsonburg District Memorial Hospital and VON Oxford are working together to provide a Wellness Day Program for people in Tillsonburg and the Tri-county area who are elderly or have a disability. This collaboration will help people live in their community as independently as possible Consolidated Outpatient Proaram This program entails the relocation of all the fOllowing Diagnostic Services to the North Wing of the to improve and simplify access for out-patients · specimen collection · · · · · Hospita Blood/other nic Asthma C ECG Holter monitoring Stress testing 2 dimensional echo Respiratory (including 6 998 1 September 3 Eigln County Report General x-ray Mammography Ultrasound · · · our example of 43,000 out-patient visits per s another mission and for s The program IS In keeping with the hospital commitment to our community: · to improve and simplify access · to streamline our services · for · year services our to create a 'single stop to maximize efficiency Services Restructurin changes have been realized through the consolidation of Laboratory as part of the Oxford Hospitals' Strategic Alliance (OHSA). A formal agreement sharing certain aspects of laboratory and pathology services has saved Tillsonburg District Memorial Hospital and Alexandra Hospital (Ingersoll) approximately $80.000 per year and has generated approximately $90,000 in revenue for Woodstock General Hospitai The OHSA intends to investigate further restructuring on a regiona basis Laborator Significant Services Health Babies/Health Children Program TDMH has developed a partnership agreement with the Oxford County Board of Health to develop a coordinated access to services. The program in designed to ensure that all families with children ages birth to six, who are at risk for physical. cognitive and communicative and/or psychosocial problems have access to effective, consistent early intervention services. This program requires that every mother and baby be screened at birth the universal screening tool. The agreement also includes: referral process perinata advisory committee and prenata goals class using and screening participation Position Financial c For 1998/99. cOllaborative agreements reached with other hospitals and providers In our tri-county catchment area. continued improved utilization at the reduced bed leveis. savings made by restructuring the continuing care unit and consolidating outpatient services. plus numerous other efficiencies. will allow TDMH to continue its history of never having a deficit budget despite the $1,059,000 reduction in funding by the MOH over 7 the past two years 998 1 September 4 Elgin County Report D Process Planning Planning is an ongoing activity. An organization must continually plan to ensure that it is strategically positioned to deal with its changing environment. Organizations are now expected to keep abreast of changes, to deal with demands and complexity, to absorb the impact of increased ~.~ to cope with inflation and to do it within an environment wh ncreasing ~,~tutory requirements, total funding is decreasing gaming opportunities Hospita To plot the course for the future of the Tillsonburg District Memoria a comprehensive understanding of the present strengths, weaknesses and threats was important hospital-wide Issue areas that are key to the strategic plan Strategic position for TDMH to ensure compliance to the Oxford Hospitals' Planning Study (OHPS four dentified · TDMH with to continue success Strategic positioning for TDMH government funding reductions · Strategic positioning for TDMH in preparation for the Health Services Restructuring Commission (HSRC · Strategic positioning for TDMH in planning for an Integrated Delivery System DS) for the Tillsonburg Tri-County Area · The first two issues (the OHPS and Government funding) have been successfully met with the formation of the Oxford Strategic Alliance and hospital restructuring to deal with Government Hospitals underfunding are now being addressed jointly by all eight hospitals area in a submission to the HSRC that clusters (see issues (HSRC and IDS Thames Valley Health Co unci recommends a Thames Valley Hospital Network which links hospita Appendix #1 The HSRC directives should be issued any day. final the The n Activity Note Approximately 20% of Patient E residents patient activity mvolves Elgin County Appendix #1 Enc report. wpd 8 G:\ USERSISPENCERJ\DA TAl 19981Boardlmiscellaneouslelgin county » "tJ "tJ m Z o >< =I:!: ..... Ii&. U_q.. betweon RIItwœk lÚellelu.... - Clullcn -- Level 00 Iln"',..§1 to cllUtørl Dumam.~ -VmticalintegratioD (ic:linlraica with other commlmity bued serviœs) will lie facilitaæd at a cluster level. . Elgin Cluster ~ .~ - .....~ - c."" ,.--........-.--.--.........---.--..,..-..., Oxford Cluster Middlesex Cluster The Thames Valley Hospital Network :t.Ø Thames Valley District Health Council Action January - Aupst 1998 January · Council conveys that it endorses and supports the progress to date of the Oxford Hospitals' Alliance to the M"mister of Health, Health Services Re8Iructuring Commission and the Alliance. · Council supports the Pfoposa1 to est3bIis\J a commw1Ïty nursing resource ocntre in an east London commw1Ïty via a letter to the Dooncc FoundaIion. Operating plans for the IIddiction agencies in the Tbamea Valley were reviewed and :recommendations submitœd to the Ontario Substanee Abuse Bureau of the MinisII)' of Health. February · Council supports the proclamation of legislation ægarding f nurse practitioners and recommends that the Ministø of Health i ly IIIIœ steps to put a funding mechanism in place. Councl1 recommends to the Minister of Health that one municipal nomination for Council membership be sufficient. A letter of support is !ICIIt to the Minister of Health Program Model for the Southwestem Ontario Regional Psycbogeriatric · · · Council recommends to the Minister of Health that ~ question posed by the Joint Committcc(Loodon), in its letter, Dou 'jOfIT gtwenl/l II wx:ept die dim:tlons and ~1U oj the Health ~mcu rutnlCtllriltg CølvllissÜ»l. be mrponded to affumati vel y at the carIieat possible date. Council recommend¡¡ to the Minister of Health approval of the Me1Jlal Heo1lh Reform lmplemelllatton Planning Community PrWrlJta for J 998-99 as amended fOl' the counties of Elgin, Middlesex, Oxford and the City of I.ood Council Offiœrø were approved as follows: Andy :wart, Cbair; Sandy Whittall, First Vice Chair; Nancy Wiçterson-Hanner, Second Vi Chair. March þ þ · Council endones the revised action plan for Frcocb Laneuage Services in London Council corresponds with agencies/program identified in the plan to remind them of the · · April 10 Ministry expectltioos and the Health Services recommendations. A Medical Human Resources Working Group is esIab: Council approves the report A Rt!glolUll Diabtla Care Org01lization and recommends it to the MinisIer of Health. Council recommends to the Minister of Health that the the Faculty of Medicine and Dentistry of the University of Western Onblrio concerning its vitally important Rural Undergraduate Medicine Program be l8fIcial\y supported, incrementally, to the levels specified in the budget Commissioo's ~ · ~ A motion conœming Land A mbulance Services provision was deferred to allow Council members an opportunity to obtain infonnation pertillCnt to their particular areas. Comments regarding 18 mental health agencies operating plans were submitted to the Minister of Health. ~ · May Council adopts a framework for ethical decision-making as outlined in the report A Framt!workfor Moking ElhiaJJ Policy DecisÍOllln Ht!IÙIJJ Care. Council accepts the Hospilal Operating Plans Review report. A meeting to discuss cooœrns regaIding the n:view process of hospital operating plans will be arranged with the Ministry of Health. CoonciI begins the process of reviewing their visioo. Council recommends to the Ministtt of Health, support for funding of the yn..yu>oil for the Demonstration Project, 10 provide living opportunities for penons with a developmental disability IDd mental i1.lness in a community Il!Uing. Comments on the opcnting plan for the London Health Sc:ienœs Centre, noting the significant changes 811 they relate to the provision for menial health wac submitted to the Minister of Fblth. · · · · · June tobacco addiction care paediatric Council supports Senator Xenny's approach through Bill 5-13 to fight iD youth. Cooncil, in the interest of supporting and mainl3ining hip ttmdards of 11 · · July - inc!u.sive of tn:atment, research, and while minimizing gl impediments to family participation and support xb a IeUer to Dr. D nclair, Chair of the Health Sc:rvices Rc:sàucturing Com lion (HSRC) endorsÎß¡ upport of the Report of the HSRC appoinlcd Provincial Paediatric Task Force by ondon Joint Committee and the Bœrds of St. Joseph's HeIIlth CeIIbe and the 1.0 lealth Sciences Centre and that die HSRC be strongly urged to confer acœptanœ s Task Force's report and proceed expeditiously towards ils implementation. . Council supports and er.OOrgeS the PmposoJ ftJr CoIMuuIity HetJlIh Rtsll'UC ~ (forwarded by the London Health Sysl I) to the Minister of H p.. Council forwards the RJuøl PhyslcUut ÏOII Pøpu to the Mini! ,f Health. .. Council discussed the Health Services Comm.i.uion's infomJ session ftlgarding the RIIl1II and Northern Hi rmd the n:spoII9C bcüi vcloped by the eight Hospital BœnI Chairs, Chair and Council's 4 . August .. Council did not meet in August . The Executive, actine on behalf of '1'1tames VaJJey JoiN ksponu to 1M HtolIh Servlas 's Nelwori: ProposoJ and accepted it in principle. ~'-\I99"jaa_IUJ.lICt 12 Elgin-St. Thomas Health Unit Report to County Council Health Protection Programs Over 500 women access the clinical services of the Sexual Health Programs on a regular basis and each year thousands of men and women are educated about healthy sexuality by public health nurses in school and community settings. · Influenza activity peaked in late FebIWJIy and early March, 1998. In Elgin County a total of nine institutional outbreaks of the respiratory outbreak were investigated by Health Unit staff. These outbreaks involved a total of 414 residents in the nine institutions. Collectively, 47% of residents (193/414) bec:nne ill with influenza and 5% (10) died as a result of complications of the infection. · The Elgin-St.Thomas Health Unit is participating in a pilot project to standardize the Food Handlers Certification Program used across the country. Graduates ofthe program in Elgin County will have their certificate recognized wherever they go in Canada. · A province wide recall of prepackaged lunch products marketed under the trade name of "Lunchmate" and distributed by J.M. Schneider was issued as a result of an outbreak of salmonclla enteritidis. Over 200 cases of this infection were detected in the geographic regions of 27 of Ontario's 42 Health Units although no cases were oonfirmed in Elgin County. Public health inspectors visited numerous food retailers to ensure that the suspect products were removed from display counter and returned to the manufacturer. · A new Communicable Disease Control Manual and Outbreak Record was completed and presented to colleagues across the province at the Canadian Institute of Public Health Inspectors - Ontario Branch workshop held in Oakville in April. · At the request of the Canadian Police Research Center in Ottawa, the Managing Infectious Diseases in the Workplace Training Packt:zge for Police Officers, developed colIaboratively by the Health Unit and staff of the Ontario Police College is to be made available to Police Departments across Canada. · 91 % of eligible grade 7 students t09k the opportunity to receive hepatitis B immunization (1070 of 1171 students) during the current school year. · A Tobacco Control Act Compliance Study, which is a survey of tobacco retailers to determine their willingness to comply with the Tobacco Control Act, was conducted in June. Four underage teenagers were hired to attempt to purchase tobacco products at sixty-seven retail outlets. Overall 32.8% of retailers were willing to sell tobacco to youth without fulfilling their responsibility to verify the customer's age. While this survey indicated considerable improvement over a similar survey conducted in November 1995 where it was found that 72% ofretailers did not comply with the legislation it is still a concern that cigarettes continue to be accessible to the youth of Elgin County. Compliance rates varied across the county with the highest rate of compliance being in Aylmer at 78% and the lowest in East Elgin at 40%. · 13 exposure to rabies. individuals have received treatment for potential 19 · Sewage System Inspection activities were legislatively transferred from the Ministry of the Environment to the Building Code Act on April 6, 1998. The Health Unit successfully pursued the opportunity to continue delivery of this program in 1998. In preparation for delivery of this program under the Building Code Act it was necessary to develop bylaws; contracts with municipal officials; appoint a Chief Sewage System Building Inspector; train staff; revise information packages related to sewage systems; revise all forms and documents used in delivery of the program; and negotiate with official in each municipal office in regards to how the program would be delivered to ratepayers. · Sewage System Building Permits January I, 1998 - June 30, 1998 Municipality Year To Date Full Year Full Year Full Year .. 1998 1997 1996 1995 West Elgin 16 19 16 34 DunwichlDutton 4 14 17 1.6 Southwold 7 15 20 23 Central Elgin 12 37 30 41 SI. Thomas 0 0 0 0 Malahide 21 48 21 40 Aylmer 0 0 0 0 Bayham 23 33 47 53 Total 83 166 151 207 Benchmarking of public health programs is in a pilot phase. The benchmarking project is a collaborative initiative of Ontario Public Health Research, Education and Development Programs, the Association of Local Public Health Agencies, the Ontario Council on Community Health Accreditation, and the Public Health Branch, Ontario Ministry of Health. The Elgin-St.Thomas Health Unit is one of five Health Units in the province to be piloting the tools used in the process. The data collection phase has been ongoing during the month of July. Three of our programs are being analyzed in terms of best practice and detennining performance gaps that can be improved upon. Program activities being assessed are; establishing md maintaining records of immunization; delivery of food safety education; and the process of following up contacts of clients with sexually transmitted diseases. A debriefing session for pilot sites is planned in early September. Training sessions for other Health Units begins in mid-September. · In response to a fire at a plastics recycling plant (EvetWood Industries) in Aylmer on August 7, Health Unit staff participated as a member of the Emergency Response Team. Advisories concerning the health effects related to contamination of soil, water, air and vegetation as a result the fire were issued. · 14 Health Promotion Programs Staff in the health promotion department, over the past 8 months, have helped Elgin residents live a healthier life by not only working towards meeting mandated programs but also by responding to about 3,000 individual and group requests. Below are just a few of the ways health promotion staff have helped prevent disease and promote the health of Elgin residents: · Parents of newborns and preschoolers were supported through about 1,000 home visits, 75 parenting sessions and the implementation of a new program called "Healthy Babies, Healthy Children" . · The Healthy Babies, Healthy Children program is designed to give young children a better start in life by identifying at-risk families and offering them support through community services and/or Lay Home Visitors who can provide on-going assistance at a relatively low cost. All phases of this program are voluntary for the families involved. From January to June of this year, 525 families have been screened and 120 ofthese families have been identified as "at- risk". · About 3,000 elementary school students were screened to identify and refer children in need of dental treatment, to monitor dental health needs in Elgin and to promote good dental hygiene. Three hundred and thirty-nine of these children were referred to the "Children In Need of Dental Treatment Program" which is also known as CINOT. · With the help of a five year annual grant of $58,000.00 from the province, work is being done to eliminate Elgin's status of being the "13th hot spot in Ontario for heart disease". The health unit facilitated the formation of a Healthy at Heart Elgin Steering Committee who is responsible for making these funds available to community agencies and individuals (including the Health Unit) who want to help Elgin residents be active, eat well and get or stay smoke-free. Some of the heart health activities that have been sponsored by Healthy at Heart Elgin include: · free skating parties in five arenas across Elgin, as a launch for the project. · community gardens, · resources for public Jibraxies, · physical activity boxes for schools, and · disc golf equipment in St.Thomas and Aylmer · Information about healthy living was made available to Elgin residents through a variety of community events, displays and other channels. Displays were set up in schools, public libraries, health centres, three workplaces and the mall. Some of the events we got involved in were Welcome Wagon's showers and showcases, the farm safety camp and health fairs in West Elgin. The health unit also sponsored several events including the Osteoporosis Walk, the Jingle Bell Walks and the Community Active Living Challenge. · the number one cause of Efforts below were made to help residents prevent death for residents aged 1 to 44: · over 5,000 students participated in the HEROES program, a fast paced multimedia approach to encouraging teens to take only smart risks, a drug and alcohol awareness night was held in Aylmer information about car seat safety was distributed to owners/managers of used funúture stores and through displays is which injuries · · · To protect children against the harmful effects of too much sun, we distributed information and sun screen samples to day cares, day camps, schools, swimming pools, parks and campgrounds. · 15 P.03"""-S3 13 KETTLE CREEK CONS.AUTH : 15 2-'98 WED 1998 August 1 AUG- Elgin County Council Memo To: Elgin County Tree Commissioner From: Hugh Geurts. Lots 1,2 Cone. 4 Central RE: Management - Elgin County Woodlot Elgin. As per the October 30, 1997 agreement between the County of Elgin and the Kettle Creek ConseIVation Authority, the KCCA is prepared to commence silvicultural management of the County Woodlot. Phase one will involve the select thirming of the woodlot. Work to date has been put on hold until proper preparation for a winter harvest could be arranged. The thirming will be required to alleviate the overcrowded condition of the woodlot and allow for successional growth of hardwood species. The KCCA would like direction from council as to how to proceed with harvest management. To oonfinn management options and avoid potential conflict of interest concerns the KCCA wishes to bring in an independent third party for confirmation of management strategy and tender for harvest. Two options have been identified for consideration by Council. 1. The KCCA to work with the County of HaldimandINorfolk Tree Commissioner. Steve Sheers routinely oversees the management thiIming and sale of Haldimand managed woodlots. Mr. Sheers has suggested that he would be willing to assist in such a project and that the fee should be nominal (under 750.00) '. 2. That the KCCA proceed to retain the services of a Forests Consultant with considerable experience in the harvest of standing softwood lumber. The consultant would provide recommendations for thirming of the woodlot and, prepare tenders for sale and oversee the harvest of the bush. Typical cost for such a service would be in the range of $1,500 - $3,000. The woodlot would be harvested throughout the winter months and revenues from the harvest would be established within a reserve fund to be utilized for improvement! management of the bush. income of an Again no solid value of the woodlot has been obtained at this point but $5,000 - $20,000 should be considered reasonable. 16 MEMORANDUM OF AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN 450 Sunset Drive, St. Thomas, Ontario AND KETTLE CREEI< CONSERVATION AUTHORITY R.R. # 8, St. Thomas, Ontario lots 1 County Owned Forest lands at Regarding a land Management Agreement for and 2, Concession 4,Township of Yarmouth that The Kettle Creek Conservation Authority (KCCA) and Corporation of the County of Elgin (COE) will co-manage the subject County Owned Forest Lands !the Lands) according to a mutually agreed upon goal and set of management objectives Is hereto agreed It 1 wi be responsible for establishing the management program to be approved by Elgin County Council prior to KCCA representatives program, with said implementation 2. worles tha Area of the extent operational Implementor for determine wi the Area leae the role of from fulti Revenues generated undertaken I<CCA wi 3 4. within a funding reserve and will reserve. Including operational and capital KCCA will identify all property revenues recommend expenditures from the disbursements to County Council. 5 reserve including al funding Area the from KCCA will recover expenses operational and capital-costs 6 approve al tile reserve and budget annually and sha reserve and budget as deemed necessary The COE shall approve expenditures from the 7 This memorandum and the statements therein have been agreed to for the period of January 1, 1998 to December 31, 1998 with option of renewal or cancellation by either agency upon 30 days advanco notice. In tha avent that the COE cancels the agreement, the COE will assume responsibilities for outstanding contracts applicable to the management of the Lands .l" Chairman I<ettle Creek Conservation Authority 17 P..0:2........05 48 KETTLE CREEK CONS.AUTH = 13 5-98 TUE 1 SEP- 1998 To: County of Elgin Council From: Hugh Geurts - Tree Commissioner August 30, APPLICA nON FOR MINOR EXCEPTION Malahide An application for minor exception has been received from Tim and Paul Reid of 92 Myrtle St. Aylmer. The request is submitted to clear a 3/4 acre area to install a portable sawmill adjacent to a residence. The site is currently a Red Pine plantation with elm and poplar interseeded. Concession 4 Municipality of Lot 25 The Catfish Creek Conservation Authority is aware of the work and has no concerns concerning wetlands or water reesources. All abutting neighbours have been contacted and they have no objection to the clearing. the property as Mr. Tim Reid has agreed to replant approximately 500 trees elsewhere on per the County's concerns regarding clearing of forested lands. my is It clearing, of the impact Recommendation: Because of the minimal recomme¡¡dation that this application be approved. SEP-15-98 TUE 13:49 KETTLE CREEK CONS AUTH P 1213........135 " . ~ 1.4/1J1 ( C. McDONALO ~ 4!;O SVNSETOruVE eO)Ym1..cUI~I$'U'ØIl.!o:1.""~ ST. 11 !OM.AS. ONTARIO IN.....1 ~"NORA J. ~EF~"AE'" N¡;R~VI - D'.~" c;G<I.....elV'-' P1iOI'lE(SI'JI~M4iS! rAX(:;'11)63.3-7~1 THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. - Rr;¡o !PAlM Jjf2./() 1. NAME(S) OF OWNER(S): /l1h , MAILING ADDRESS: CJ 2. /Wl R7Lt:. )T. 11'1 LMé- /l. ,oIVT postal Code JJS"II ';11)" Phone No, ()"1'1 )tn- looo / - 2. LOCATION OF LAND: Municipality (Town. Village, Township) II1AI..J\#/Of'::. 1" ð vol ¡II J 1·1/1') - Lot No. P1 t.o1 <J.:)- Concession No. if ., Lot No. Registered Plan No. 7;;1.4-1 3. Reason for wishing to Remove trees. tJ(3; Wo<.(LIJ "-II<¿, 7ö c.l..<:: t9fl- ¡Ç¡./ 1'I;2..<::A 50 ~ ,,)6. <:;/IN /Jp7 u I' A ¡,¡....JI::.. ¡Çs (¡JéiL AS /,,,,JJIAL<t . 5AI1JMII-'- OI'M ¡([Í¡ <>~. 4. Describe species of trees and size of trees to be removea. I<E/J í>/II/(E - .:J ., To if " l)¡¡Ç¡l//l; í¿¡¿ -6CJ 7. Pol''- ¡¡Æ . .2 ., 7'0 ;¡ . I)J/M'i~ np- - Js'7.,. AJ"I.¡ r éÄð1- t..6:JJ /1.,.,4"/ ,)- " lJ¡ fI /l?l!J ¿¡2. :>7- """" 5. Area to be cleared (in metric) Length ~o - Meters Width ifrì Meters Area I ? ¿,) (in square meters or hectares) 4~ 4,..tíø., P~04""""Ø5 49 KETTLE CREEK CONS.AUTH Has the owner. previously ~pplied for and been granted permission to remove trees? Yes () No (V) : 13 SEP-15-98 TUE If yes, please indicate the purpose to which they were removed approximate size of area cleared and date. 6. Names. mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) 7. -. DDRESS information deemed pertinent to this application. Other 8. tJ77ùS Altë. 0"- o¡¿Œ Tv /?t:: /'. w.:, [ z T¡¿<!:.<;i) I/-It.> ù.-C!:. fl.€. ë'.1) iNn;, 11.1,,1(6 7,4r.:._'" '6 we: 'I'L <.)NÇ6 c.olll - or- 17 é:êJ'. ò,1l<' .{' .Íò 1<6. WlStl- /I:fH Each application must be accompanied by a sketch, no smaller than 20 cenlimetres by 35 centimetres, showing: i/, 9 The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (a) buildings on the owner's property and also on the abutting property. use of abutting lands (e.g. residentiai agricultural, cottage, commercial, etc.) (b) (c) As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. 10. or Note: If this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be signed by an officer (and that position must be indicated) and the corporate seal shall be affixed. ......... 10 ¡¡¡ \ 10 I ¡¡¡ I ¡ a. t I f- :J <I ifJ Z Q Ü >:: IJJ IJJ œ ü IJJ .J f- f- IJJ >:: Ij\ l' J ~ ¿ ~ .::!: " " ~ ~ ~ " I~ .... IJJ :J f- ro Ij\ I 10 ---"-... ......----------.- .... I a. IJJ ifJ -,--- , , , I i í ; í f i f J f , , I í J l ! ¡ l f ì ; , , ! / , , / i ; ¡ i ; í I , I I ; / i .' { f ; i ! i i I i , l ¡ 1 Í I ; .t , ; / .. ! t J J I / í , I ? ! I \ \ ~ "t ~ ~ t \-.. I oJ \-... ~ \ ~ 'I:: ~ I \J "- R ":i ~ ~ \ '5 ~ '<\ 't '< ~ '< , ~ \) I -J \-) " ~ R. f-:: ~ ~ 'Ii \( ~ " ~ ~ , '" "l ~ ~ I'" l:::(, " ~ j , , ; i , ! / , l i l , ; i i , , , ; Î í ¡ ¡ / f ; i i I j (;0 M6TC;¡fCY ,. 1 ( ) 'It /!,,i~7 (/2.>. , .. .... ; ; , ~ If I ! ! ; . , ? , i , î , ì I ----..-- " ~ '¡:! " ~ "I I I I I I ! , I ; , ¡ S'/lWIMLL RoAD fEj AItEl'! 7N<4T Cul2./l-tSNTL¥ ¡.lIP rAe€J l; 4/1ItS.1((5. -rl(éGf WILL. /U:'I>II'/¡AI. III'-GI1 TiJ 86 /tGI'LA,v7eo .I í ! . ! i f /;-/11"7/1-61 i l I i ! ; Ii, ¡ Y:!'j'.,t'.¡ REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: TREE TRIMMING/ REMOVAL POLICY JULY 23 DATE Introduction to ensure a safe roadway trees on our road allowances trims and cuts Elgin The County of based response from the Discussion/ Conclusion The County of Elgin inspects trees at regular intervals. I provide to the Lower Tier Municipalities a written schedule of the trees to be cut or trimmed. My decisions are solely on the amount of dead limbs that are exposed on the tree. A written Lower Tier Municipalities on a date for their actions is supplied. Our present policy as per By-Law No. 96-15 being a by-law to "Establish Minimum and Desirable Roadway Service Standards for the County of Elgin Road System": There is an obligation for the roadway authority to mitigate treefall on the road according to this standard. The roadway authority need only respond by securing the tree when several conditions are satisfied: 1. The tree must be seen to be dead by evidence of no leaves during normal in-leaf season 2. The entire tree must be dead (ie., not just limbs). 3. The tree must be on the right-of-way. 4. The tree must be visible from the cab of an 5. The trunk diameter must exceed 0.3m. 6. The tree must have a significant likelihoo * see amend- ment nspection vehicle it falls risk of it falling the when tree beyond reducing d of falling on the road to remove or secure any dead There is no obligation onto the road may not Otherwise, the removal of securing of any live or dead limb and/or tree. which mayor pose a safety hazard, is at the discretion of the roadway authority 2 18 PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MP ENGINEERING SERVI' : DATE: JULY 23, 1998 SUBJECT: TREE TRIMMING/ 1t10VAL POLICY ,NAGER CES TREES CLASS MAXIMUM LAG TIME CLASS DEFINITION M1,4 n/a R<50 M2,3,5-8 annually USR<1000 I M9+ I 6 months I USR>1000 I tree cut trees on lor near the road allowance if over 50% of the The Road Department shall appears to be dead. Recommendation The County policy should incorporate the recommendations from Frank Cowan Company Limited along with the following: tree if 100% of the road allowance The County shall ensure that trees are cut on the appears to be dead by using a visual inspection 1) travelled the can fall on The County shall ensure that trees are trimmed if the branch(s) portion or gravel shoulders by using a visual inspection 2) The Engineering Services Department at least annually provide in writing the trees to trim or cut to the Lower Tier Municipalities. The Lower Tier Municipalities shall also have tree lists as part of their roadside inspection 3) That the County provide a training seminar to the County Engineering staff and Lower Tier Municipality Road Superintendents and road crews which should include: recognizing the signs of tree hazards - detection of rot or disease and other associated dangers. 4) R SUBMISSION M LD COUNTY ADMINISTRATOR/CLERK RESmvJ;¡ Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES the first page. amended by deleting condition #5 fran 19 The report was * REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: STOP LINES AND CROSS BUCK MARKINGS AT RAILWAY CROSSINGS JULY 29 DATE Introduction Pavement markings shall be placed on all pavement approaches to railway crossings according to the Manual of Uniform Traffic Control Devices. The County has never used pavement markings on these approaches. Staff is seeking Councils support to continue with past practice. Discussion/ Conclusion The County of Elgin has been striving to meet the requirements of the Manual of Uniform Traffic Control Devices (MUTCD), Section 2.12 Approaches to Railway Crossings states "Pavement markings shall be placed on all pavement approaches to railway crossings" The n the past the County has never painted cross bucks or stop blocks at railway crossings crossings now have a combination of the following Cross Bucks Signals. Gates. Advance warning signs 1. 2. 3. 4. high intensity) 120 cm (120 cm X Recommendation That Council endorse the actions of the Manager of Engineering Services as indicated in the report dated July 29, 1998 regarding Stop Lines and Cross Buck Markings at Railway Crossings RESPECT~y'~~ Y SUBMITTED ()(Ju) úJ:M~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES .R SUBMISSION ~ MARK- ALD COUNTY ADMINISTRA TORICLERK 20 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: STOP LINES AT ALL INTERSECTIONS JULY 29 DATE Introduction Stop lines shall be used to indicate the point at an intersection in which a traffic signal, a stop sign or other specific requirements to stop according to the Manual of Uniform Traffic Control Devices. Discussion The County of Elgin has been striving to meet the requirement of the Manual of Uniform Traffic Control Devices (MUTCD) Section 2.09 Stop Lines states: "Stop lines shall be used to indicate the point where a vehicle shall stop at an intersection in compliance with a traffic signal, a "Stop" sign or other specific requirement to stop." n the past the County has installed "stop blocks" at intersections where it has seen a requirement to be effective. At present they are at the following locations County Road #45/ County Road #36 and County Road #221 County Road #27. Although the Manual directs that stop lines must be used, I believe that this requirement is too stringent, using stop lines based on sound engineering judgement at the Engineer's discretion is more practical. Recommendation That the County proceed as in the past to Install stop blocks at selected intersections based on sound engineering judgement. OR SUBMISSION RESPECTF,ULL Y SUBMITTED MARK MCDONALD COUNTY ADMINISTRATOR/CLERK CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 21 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 NEW COMPUTER WORKSTATION AND ENGINEERING SOFTWARE 14 AUGUST SUBJECT: DATE Introduction The Engineering Services Department replaced CADD workstation and software due to a major malfunction which was beyond warranty. In addition the existing engineering software was out of date and not year 2000 compatible. Discussion The Engineering Technologist uses the CADD workstation to download survey data collected by a Total Station Transit. This data is then manipulated to create design drawings for numerous work projects (i.e. road reconstruction, bridge rehabilitations, erosion monitoring drainage areas, etc.). The previous engineering design software being utilized (EMXS) had many "bugs" in it. Support for this software was no longer available as the manufacturer has gone out of business. The drawing software (AutoCAD) was a DOS version 12. Running two operating systems (both DOS and WINDOWS) has also caused frequent problems. The workstation hardware was not adequate for the demands of new engineering software and foreseen future needs however could be utilized by contract staff within the Engineering Services Department. Conclusion The Engineering Services department therefore required a new CADD workstation as defined by software requirements, and, a new engineering software suite SPECIFICATIONS: HARDWARE: Pentium 300,128 meg. RAM, 6.4 gig Hard Drive, 32x CD, 21" monitor. SOFTWARE: AutoCAD Map 2.0 (AutoCAD ver 14 included), Softdesk 8 Civil/ Survey Suite The hardware chosen will serve the needs of the new software requirements as well as aeria photographic imagery that may be required in the future 2 22 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 14,1998 SUBJECT: NEW COMPUTER WORKSTATION AND ENGINEERING SOFTWARE The software selected is an industry standard for the type of projects designed by the Engineering Services department. The Ministry of Transportation requires that only this software may be used by their consultants. Softdesk and AutoCADD are both Autodesk products. Autodesk has been in business for many years and it is safe to assume it will remain for many more years to come. Recommendation nformation This is for your MA ONALD COUNTY ADMINISTRATOR/CLERK 23 RESPECT~ Y SUBMITTED CLA~t D. WATTERS, MANAGER ENGINEERING SERVICES County of Elgin Section: 4 Personnel Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.100 Code - A Date Approved: March 26/96 Page 3 of 14 Date Last Revision: 3.4 Appraisal Siqnatures The completed form shall be signed by both the employee and the supervisor including the training outline on Page 9, and no modifications to the forms shall be made without knowledge and discussion by both parties. 3.5 Copies of Reports i) The employee shall be provided with a copy of her/his signed Annual Performance Appraisal Form. Ii) The appraiser shall receive a copy of the signed Annual Performance Appraisal Form and shall give the original copy to the Personnel Department after review of the form by the employee's Department Head. Iii) The appraiser shall retain a copy of the suggested training outline and submit a copy to the Personnel Department. All Performance Appraisal Forms shall remain confidential. 3.6 Appeal Any employee who feels that their overall rating does not represent a fair or objective performance appraisal may refer the matter, in writing, to [their Department Head for further consideration.] the supervisor performing the appraisal. The supervisor will attach the descenting comments to the appraisal and may make adjustments to the appraisal if deemed necessary. The supervisors decision will be final. [In the case of a Department Head they may refer the matter to the Corporate Services Committee for consideration and in the case of the Administrator/Clerk, refer to the County Council.] 3.7 Recordinq and Filinq of Performance Appraisal Forms The original appraisal forms are to be received by the Personnel Department from all departments. These original appraisal forms will be filed in the employee's dockets. 4. EVALUATING PERFORMANCE 4.1 The managerlsupervisor shall evaluate the employee's performance within each factor and provide comments with examples that support the r~ni for each factor. County of Elgin Section: 9 Personnel Policy Manual Subject: Approval Procedure Policy Number: 9.50 Code - A Date Approved: Oct. 1/87 Page 1 of 1 Date Last Revision: April 22/97 [Department Heads, in conjunction with the Personnel Administrator], The Personnel Administrator and the affected Department Head/Manager or designate, shall have the authority to grant [such] leaves of absences. [and shall report their decision to the appropriate Standing Committee at the next regularly scheduled meeting.] Such leaves shall be in writing, but must be approved before the leave is taken. Note: Vacation time owing must be used prior to utilizing personal leave of absence's in excess of one (1) month (refer to Policy 5.30 for benefits) 25 10 Section Subject: Use of County Vehicles Policy Number: 10.70 Elgin County of Personnel Policy Manual Oct. 1/87 The County may make a vehicle or vehicles available to County Employees and/or County Councilors to perform County business. (The use of the term vehicle will imply vehicle or vehicles.) Revision Date Approved Date Last A of2 1 Code Page Arrangements to use the Library van will be made through the Manager of Library Services. The Library will remain the primary user of that vehicle. Responsibility for the use, regular maintenance, and repairs will reside with the Manager of Library Services. Arrangements to use the Homes vehicles will be made through the Building Services Supervisor of Homes. The Homes will remain the primary user of those vehicles. Responsibility for the use regular maintenance, and repairs will reside with the Building Services Supervisor. Employees of the Engineering Department will be the primary users of the vehicles assigned to that department. The Manager of Engineering Services may assign the vehicle to another department or Council during periods of low use i.e. vacations. Requests for use of the vehicle by other departments will be made to the Engineering Department. reside with the Manager of must be reported to the Responsibility for the use, regular maintenance, and repairs wi Engineering Services. All incidents of malfunction or damage Engineering Department as soon as possible If a vehicle is not available, Personnel Policy number 10.50 applies for the use of a personal vehicle for County business. The vehicles will be utilized for County business only. Use of these vehicles will be coordinated by the Manager of Engineering Services, the Manager of Library Services and the Director/Administrator of Homes or designate. Employees are not allowed to drive the vehicle to and from their residences. The only exception, on approval, will be out of town business where it is not feasible to return on the same day as departure i.e. out of town convention. 26 10 Section Subject: Use of County Vehicles Policy Number: 10.70 County of Elgin Personnel Policy Manual Oct. 1/87 Revision Date Approved Date Last A Page 2 of 2 Code Fuel for the Library van and the Engineering Department vehicle will be purchased through a "key-lock" system. The fuel for Homes vehicle will be purchased through a credit card system. The only exception will be out of town travel when fuel cannot be purchased through the key- lock or credit card. All receipts for fuel must be turned in to Treasury for payment and/or reimbursement. (Central Elgin may be approached to supply fuel.) or the County vehicles must: Hold a valid Ontario driver's license that is not under suspension. Not drive the County vehicle while under the influence of alcoho prescription drugs, if the prescription drugs might impair driving ability. Obey all traffic laws by driving in a safe and courteous manner. Any traffic Infractions wi be the responsibility of the driver. 27 drugs icit Employees and Councilors using · · · 02 P.92 PAGE D_S194S12327 WPC 5197592213 BOXES ETC 1998 L 16 MA September 15:49 2 1 09/17/1998 17 99-16-98 . Warden Cluttj,bUCk and Members fElgin County Council 450 Sunset D V9 St. Thomas, ,mio NSR SVl Warden Cluttcrbuck and Members ofEjl(in County Counci This letter is being written by concerned Union members, employed by the County to the proposed revisions to the Attendance Management System gard r ofElgin with r 9:30). (Policy Numb through no fablt of members, consider that this policy: Employees injured in the workplace, nates against We, th by and welfare of the taxpayers of the County of Elgin to att~d to n ds the health · · in anyÆall I the needs of the public while requI the homes for the aged most especially in County employees but ¡¡:es al workplj¡ces, demor, · ntNsion into Employees privacy regarding fersona! the t and objec,t to We res' Employer) that empl\)yees are to provide professional opinions and guidel in ensuring examiners (our "to assist ns by self-appointed medical this policy has been developed Uln medical t, medical condit If, in fa on nes care and receiving opti health related why does the Employer 7), (Attendance Management Policy, page sues' 21 al Employee Assistance Program in place? not have a for: WPC PAGE 03 09/17/1998 15:49 5197692213 MAIL BOXES ETC D;5194512327 P.Ð3 99-16-98 17: 12 -2. We ha e never objected to the Employer exercising his/her right to disc pline an Employee wh has èl bJamE:wonhy pattern of attendance abuse, We re pcctfulIy request that the Members of Council for the County of Igin. give these propose policy changes èlnd the pOlicy carefullhought and examination. We ereJy hope that County Council wi!! not impose nor endorse suc a demoralizing d intrusive policy upon the Employees of the County of Elgin. Yours truly, SEW Local 2 0 SEIU Local 220 SlIction . Bobi r Villa Section - Elgin Manor SEW Local 2 0 CUPE Local 841.6 Section - T err ce Lodge Elgin County Library c.c. M. Ste &rt; B. Walters; D. Rock; Ro. VanBrenk; D. McPhail; B. Habkir ; A. van IIsteren; J. Wilson; R. Jacques; J. David Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Revision: Jan. 28/97 Date Approved Date Last A of 19 1 Code Page the following objectives: to provide with work by making every reasonable effort manner the Corporation In a fair and consistent To help employees achieve optimum attendance at accommodation, assistance and rehabilitation. To manage absenteeism within a) To respond to the facts of individual cases in passing through all the steps of the program. This program is not intended to be applied in a mechanical fashion which endeavours to have "one size fits all", but to rely on objective evidence relating to the absenteeism b) To provide guidance to management staff who are responsible for dealing with attendance issues. c) and orderly manner. the employer to conduct its operations In a safe, efficient To enable d) the public. AMS deals primarily with attendance issues which are generally defined as non-blameworthy and innocent. Blameworthy attendance issues are generally defined as willful acts resulting in violation of rules, regulations policies, procedures or standards and could result in disciplinary procedures. to To maximize service delivery e) an Attendance and application of consistent management of attendance issues the following definitions have been developed: ensure System In order to Management DEFINITIONS that when an employee states Medical Time Loss Review The Medical Time Loss Review is an assessment by the Personnel Department a medical condition is the reason for inadequate attendance. 28 Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Revision: Jan. 28/97 Date Approved Date Last A Page 2 of 19 Code the to perform the employee's ability to Work Medical Clearance The Return to Work Medical Clearance is an assessment to determine duties of hislher regular job in a safe and predictable manner. Return Manaqeable Absences It is generally accepted that absences, are to some extent controllable. These absences are defined as manageable and include any absence from scheduled work for such things as: the Attendance and Insurance Board Benefits These absences are subject to IIness lace Safe!' An absence resulting from a work related injury or Management procedures. orkers' Com Short Term Disabilit An absence where the employee notifies the employer that helshe is unable to work due to illness, non- occupational injury or doctor's appointments other than those listed under approved absences. These absences are subject to the Attendance Management procedures. Term Disabilit An absence resulting from illness/non-occupational injury as determined by a qualified medical practitioner, which prevents an employee from attending his/her regular work and which extends for a period of more than fifteen (15) to seventeen (17) weeks. These absences are subject to the Attendance Management procedures. Lon to established according supervisor Permission An absence where the employee fails to report an absence to hislher procedures. These absences may be subject to disciplinary action. 29 Without Absent Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved Date Last A Page 3 of 19 Code Late An absence where an employee reports to work later than the specified starting time(s) (start of day/shifl, lunch, breaks, etc.), unless the employee has made specific alternative arrangements with hislher immediate supervisor. These absences may be subject to disciplinary action. the collective terms of under or to by law roved Absences There are some absences to which the employee is entitled agreement and can be regarded as non-preventable A things as: These absences are defined as approved and include any absence for such VacationslHolidavs An approved absence where an employee does not report to work due to vacation or holidays In keeping with collective agreements and corporate policies. This includes, lieu statutory days, lieu overtime days, holidays (non-paid). n accordance with provisions of the collective the death of a family member, Compassionate Leave An approved absence due to agreement or County Policy. ointment An absence where the employee requests leave to attend up to two physician or dental appointments, each no greater than one-half day in length[,] or in accordance with provisions of the collective agreement or County policy. Doctor's A At the discretion of the Supervisor, a sick day or a part thereof may be used to attend an appointment with a specialist, as these are difficult to schedule. n accordance Modified Work/Rehabilitation An approved absence for participation in a temporary modified work or rehabilitation program with established gradual return to work procedures. 30 Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved Date Last A Page 4 of 19 Code the the provisions of n accordance with ury duty activities Witness/Jur An approved absence to perform witness or collective agreement or County policy. with Permission Absent County policy. or the provisions of the collective agreement An approved paid absence In accordance with the Standards Act and based on the Employment Leave An approved absence for maternity leave In accordance with appropriate medical authorization. Maternit the in accordance with mothers natural fathers andlor to adoptive andlor Parental Leave An approved absence available Employment Standards Act. of result to be absent from scheduled working hours as a Suspension An absence where an employee is instructed disciplinary action. Union Business to engage in union related activities. An absence approved by the Corporation Leqal Strikes negotiations An absence resulting from unresolved formal contract -Off Tem to Head Department the temporary unavailability of work. Personnel Administrator I Special Circumstances · The employee is responsible for contacting the discuss the special circumstances. Examples: Employee sent home due to illness Employee was ill with a life threatening An absence resulting from · · 1 3 ness Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Date Approved: Oct. 1/87 Jan. 28/97 Revision Date Last 19 A Page 5 of Code EMPLOYEE RESPONSIBILITIES Maintain an acceptable level of attendance 1) REPORTING AN ABSENCE Employees who are absent from work shal Report all absences to the immediate supervisor, or equivalent designate, in the manner and time prescribed in the Attendance Management System[,] andlor Collective Agreements[,] andlor Short and Long Term Disability Plans[,] andlor County Policies[,] andlor departmental procedures 1) the start of the designate, prior to or equivalent to contact the immediate supervisor, Make every effort shift. 2) following the with supervisor mmediate reason for absence [ according to defined absence types expected date of return to provide his/her responsibility It is the employee's information 3) leave. health and attendance the best without to achieve report an absence shall be recorded as absent Additional procedures are included to focus on assisting employees and to maintain operational efficiency: to Employees who fai 4) Employees absent or expecting to be absent in excess of 15 working days are requested to contact the Supervisor who will contact the Personnel Department / Health and Safety Coordinator in order to determine the possibility of work accommodation. The immediate supervisor will be informed of all developments with hislher employee. 1) Employees [are] may be requested to contact the Supervisor every two weeks to advise of the status of an expected date of return. The Supervisor will contact the Health and Safety Coordinator who will Liaise with the Personnel Department. 32 2) Section: 9 Attendance Management System Subject: Elgin Personnel Policy Manual County of 9.30 Policy Number: Date Approved: Oct. 1/87 Revision: Jan. 28/97 Date Last A Page 6 of 19 Code MANAGEMENT RESPONSIBILITIES they supervise. Be accountable for the attendance level within the groups 1) the groups system system procedures within the attendance management application of the attendance management the procedures outlined in Ensure the consistent they supervise. Know and follow 2) 3) SUPERVISORS RESPONSIBILITIES Supervisors shal to: determine the anticipated length of absence andlor return date determine status of outstanding work, assignments, etc. to assess disposition express concern employees Receive calls from absent 1) regarding employee's health Ensure all absences for all employees, regardless of status, are recorded on an absence report and forwarded to Personnel Department immediately after the payroll cutoff date 2) n identifying a Ensure that all employees are aware of the designate to be reported to when absent. designate, supervisors should select an equivalent or higher level of management 3) revisions of expected date of return all contacts from employees and note any Monitor and document to work 4) Notify the Health and Safety Coordinator of absences expected to be, or in excess of, 15 working days and changes in return to work dates resulting from regular contact with absent employees 5) or of all employees absent The Health and Safety Coordinator will advise the Personnel Administrator expected to be absent in excess of 15 working days 33 6) Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved Date Last A Page 7 of 19 Code PERSONNEL ADMINISTRATOR RESPONSIBILITIES their within the corporate and departmental levels of attendance Ensure that department heads are consistently managing the level of attendance departments in accordance with the attendance management system procedures review Regularly 1) 2) timely nform PERSONNEL DEPARTMENT RESPONSIBILITIES Provide overall administration of the attendance management system, including providing attendance reports to Personnel Administrator and department management, and regularly management of the effectiveness of the attendance management system 1) the AMS process The Health and Safety Coordinator will liaise with the employee, the Supervisor, the Medical Practitioner, the [Workers' Compensation Board], the Workplace Safety and Insurance Board, the Benefit Carriers and any other persons necessary to assist with the administration of the Absentee Management System. in Support departmental management 2) 3) Monitor the overall health and welfare of all employees. While the emphasis is on preventive medicine, the Personnel Department (Health and Safety Coordinator) may be asked to arrange a consultation with a medical practitioner to assess an employee regarding hislher ability to perform job duties in a safe and predictable manner and provide assistance to employees through the AMS. 4) [WORKERS' COMPENSATION] WORKPLACE SAFETY AND INSURANCE BOARD BENEFITS: All incidents/accidents which occur during the course of duty, no matter how minor, must be reported immediately to the supervisor[/foreman] or designate and appropriate incidentlaccident forms completed and forwarded immediately to the Health and Safety Coordinator. The supervisor must complete an Absence Report if lost time results from the incident/accident. 34 Section: 9 Attendance Management System Subject: Elgin Personnel Policy Manual County of 9.30 Oct. 1/87 Jan. 28/97 Revision Policy Number: Date Approved Date Last Code - A Page 8 of 19 RETURN TO WORK CLEARANCES imits time any absence exceeding from Report to Health and Safety Coordinator before returning outlined in the Collective Agreements or County Policy Report to Health and Safety Coordinator before returning restrictions Em · · limitations or to perform the ability WSIB absence any absence with restrictions regarding [WCB] from from any or Provide medical documentation regarding limitations regular duties in a safe and predictable manner Report to Health and Safety Coordinator before returning · · For all absences of 5 working days or less due to Short Term Disability, refer employee to Health and Safety Coordinator when employee indicates that there are restrictions or limitations or when there are just concerns regarding the employee's ability to perform duties in a safe and predictable manner Ensure all employees returning from [WCB] and Safety Coordinator the Health return by WSIB benefits have been cleared to Res Supervisor · · nsurance Board Workplace Safety and Coordinator For all absences due to [Workers' Compensation Board] benefits, notify [WCB] WSIB of employee's return Review all absences exceeding 5 working days due to STD or L TD Review all absences of 5 working days or less where employee was Health and Safet · · · referred by supervisor. ATTENDANCE INTERVIEW PROCEDURES Interviews are not to be viewed as disciplinary proceedings. The intent and purpose, in the early stages, is to provide information and assistance to the employee regarding hislher attendance and responsibility to maintain an acceptable level and ciearly indicate that not meeting attendance expectations may result in non- disciplinary discharge. 35 Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Revision: Jan. 28/97 [Supervisors will arrange Level 1 interviews with employees whose rate of manageable absenteeism falls within the top 20 percent of all employees in the department in any 12 month period. Reports identifying employees will be provided on a monthly basis.] Date Approved Date Last A Page 9 of 19 Code below 4 incidents or manageable absenteeism is at rate of nterviews will not be required when an employee's or [7] 10 days or less in any 12 month period. When an employee's rate of manageable absenteeism exceeds 4 incidents or [7] 10 days in any 12 month period, the supervisor will notify the employee in writing that the helshe should arrange a Level 1 interview with the supervisor. This initial interview will not be documented. If the employee has not contacted the supervisor within two weeks of the date of the first notice, the supervisor will send a follow-up letter. time within [7] 10 days at any level. Should the employee's rate of manageable absenteeism exceeds 4 incidents or a 12 month period following the interview, the employee shall proceed to the next Should the employee's rate of manageable absenteeism fall below 4 incidents or 10 days in the 12 months following the return to work date of the absence that triggered the interview, the employee shall be out of the Attendance Management System. 12 and 24 Should the employee's rate of manageable absenteeism exceed 4 incidents or [7] 10 days between months following an interview at any level of the AMS, the same level interview will be repeated. Should the employee's rate of manageable absenteeism exceed 4 incidents or [7] 10 days after 24 months following an interview at any level of the AMS, the employee will re-enter the procedure at Level 1. meeting n mprovement when an employee demonstrates At all stages of the AMS follow-up interviews attendance expectations, the supervisor will: improvement. the employee on his/her Commend a) the meeting and maintaining attendance expectations Except for the initial interview, [A]all supervisors are required to document all actions taken through various stages of AMS and forward them to the Personnel Department for input onto the data system the importance of Emphasize b) [At the completion of each interview level,] Following the return to work date after the absence that triggered the interview, the employee will begin a new 12 month period for the purpose of Attendance Management monitoring procedures. 3ß Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Revision: Jan. 28/97 Date Approved Date Last 19 A 10 of Code Page ATTENDANCE INTERVIEW GUIDELINES Stress that the initial interview [is automatic results from him/her being identified as having a rate of manageable absenteeism [within the top 20 percent of all employees in the department] that exceeds 4 incidents or 10 days. Subsequent interviews result whenever the employee's rate of manageable absenteeism exceeds 4 incidents or [7]10 days in any 12 month period. 1 Indicate to the employee that there is concern for the employee's health status and the Corporation wants to assist himlher in fulfilling Corporate objectives by meeting attendance requirements. Outline the problem by: 2. 12 month period to be at work on each working Showing the employee a copy of hislher attendance for the past Stating the Corporation's need and desire for every employee day. a) b) Department: the employee's absences affect hislher Morale of fellow employees Effectiveness and productivity of the work group c) Quality of service to the public Identify how a) b) 3 n hislher mprovement an that the employee aware Make Stress the need for improvement. attendance is expected. 4 the employee hislher options: own Correct the problem on his/her Ask for help Do nothing and Outline to a) b) c) 5 with the potential consequences deal be given same on to the employee: Employee Assistance Program. Any employee who seeks assistance wi an individual basis Offer assistance options a) 6. I Medical assistance through the Personnel Department. b) 37 Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/1987 Jan. 28/97 Revision Date Approved Date Last A of 19 11 Code Page be monitored hislher attendance wi that the employee nform 7 the employee of the consequences if there is no improvement. Advise 8. helshe understands. that to ensure the employee restate what you have explained Have 9 the employee for hislher comments - forward copy to the Personnel Administrator. Ask Document the Meeting 10 11 EMPLOYEE REPRESENTATION As previously stated, interviews at the early levels are not intended to be disciplinary but rather a communication between the employee and management regarding attendance information and expectations, assistance available and potential outcomes. Should a unionized employee wish to have representation present at the interview, helshe may request it at any and all levels. In the latter interviews, where attendance improvement has not been demonstrated by the employee, a union representative's attendance shall be invited by the supervisorlmanager. LEVELS nitial Concern Meetin An initial concern meeting occurs when an employee's rate of manageable absenteeism [falls within the top 20 percent of all employees in the department at any time within a 12 month period] exceeds 4 incidents or 10 days within a 12 month period. This meeting is designed to inform the employee of the absenteeism problem, offer assistance to the employee and advise the employee of the possible outcome if there is no improvement. 1 Level referred be the employee wi If the employee Indicates that there is a medical condition for the absenteeism to the Personnel Department for a "Medical Time Loss Review" 38 Section: 9 Attendance Management System Subject: Elgin Personnel Policy Manual County of 9.30 Policy Number: Date Approved: Oct. 1/87 Revision: Jan. 28/97 Date Last A 12 of 19 Code Page Department, with agree on a plan of action to to the Personnel and A follow-up meeting will be held, no later than 3 months after the referral the employee to review the outcome of the "Medical Time Loss Review' achieve the acceptable attendance level. the employee's supervisor, [documented in a letter to the file in the Personnel Department]. This initial meeting will The Level 1 meeting shall be conducted by employee and recorded in the employee's not be documented. Level 2 (Further Concern Meetin A Level 2 meeting shall be conducted if the employee's rate of manageable absenteeism exceeds 4 incidents or 7 days at any time within a 12 month period since the initial Level 1 meeting or since medical intervention and establishment of an action plan. This meeting is again designed to inform the employee of the continuing absenteeism problem, express concern regarding the problem, offer assistance to the employee and advise the employee of the possible outcome if there is no improvement. to be referred the employee wi If the employee indicates that the absenteeism is due to a medical condition the Personnel Department for a "Medical Time Loss Review". to Personnel to to achieve the months after the referral on a plan of action A follow-up meeting will be held with the employee, no later than 3 review the outcome of the "Medical Time Loss Review" and agree acceptable attendance level. the employee documented in a letter to The Level 2 meeting shall be conducted by the employee's supervisor, and recorded in the employee's file in the Personnel Department. rate of A Level 3 meeting shall be conducted three months after the Level 2 meeting ONLY if the employee's manageable absenteeism has not exceeded 4 incidents or [7] 10 days since the Level 2 meeting. 39 Level 3 (Follow U Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Date Approved: Oct. 1/87 Jan. 28/97 Revision Date Last A 13 of 19 Code Page The employee will be .commended for his/her progress and reminded that satisfactory attendance at work is required. The employee will also be advised that if hislher manageable absences exceed 4 incidents or [7] 10 days within 12 months of the Level 2 meeting, then a Level 4 meeting will be held. the employee The Level 3 meeting shall be conducted by the employee's supervisor, documented in a letter to and recorded in the employee's file in the Personnel Department. Level 4 (Advance Concern Meetin A Level 4 meeting shall be conducted if the employee's rate of manageable absenteeism exceeds 4 incidents or 7 days at any time within a 12 month period since the initial Level 2 meeting or since medical intervention and an action plan have been established. The employee will be advised of the absenteeism problem, management's expectations regarding satisfactory attendance at work, offered assistance and advised of the possible outcome if there is no improvement. The employee should be asked if there is a medical condition causing the absenteeism. If the employee indicates that the absenteeism is due to a medical condition, the employee will be referred to the Personnel Department for a "Medical Time Loss Review". A follow-up meeting will be held, no later than 3 months after the referral to Personnel, with the employee to review the outcome of the "Medical Time Loss Review" and agree on a plan of action to achieve the acceptable attendance level. the employee's Department Head and Supervisor. All meetings in a letter to the employee and recorded in the employee's file in The Level 4 meeting shall be conducted by occurring in this stage shall be documented the Personnel Department. rate of A Level 5 meeting shall be conducted three months after the Level 4 meeting ONLY if the employee's manageable absenteeism has not exceeded 4 incidents or [7] 10 days since the Level 4 meeting. 40 Level 5 (Follow U Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: work is [7] 10 Date Approved: Oct. 1/87 Jan. 28/97 The employee will be commended for hislher progress and reminded that satisfactory attendance at required. The employee will also be advised that if hislher manageable absences exceed 4 incidents or days within 12 months of the Level 4 meeting, then a Level 6 meeting will be held. Revision Date Last A 14 of 19 Code Page the employee The Level 5 meeting shall be conducted by the employee's supervisor documented in a letter to and recorded in the employee's file in the Personnel Department. Level 6 (Final Warnin A Level 6 meeting shall be conducted if the employee's rate of manageable absenteeism exceeds 4 Incidents or [7] 10 days at any time within a 12 month period since the initial Level 4 meeting or since medical intervention and establishment of an action plan. regarding satisfactory The employee will be advised of the absenteeism problem, management's expectations attendance at work, and the possible outcome if there is no improvement. previous of remind himlher to and The purpose of this meeting is to the employee with hislher attendance record to date regarding the necessity of satisfactory attendance Present discussions a) be shown must improvement that Explain to the employee the seriousness of the situation and stress quickly and dramatically in order to ensure continued employment b) if appropriate Offer assistance c) is not forthcoming to referred be improvement the employee wi occur if If the employee indicates that the absenteeism is due to a medical condition the Personnel Department for a "Medical Time Loss Review". 4 1 wi that termination of hislher employment the employee Advise d) Section: 9 County of Elgin Subject: Attendance Management Personnel Policy Manual System 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved Date Last A 15 of 19 Code Page to the Personnel Department, with and agree on a plan of action to A foliow-up meeting wili be held, no later than 3 months after the referral the employee to review the outcome of the "Medical Time Loss Review' achieve the acceptable attendance level. A the The Level 6 meeting shall be conducted by the Personnel Administrator, Department Head and Supervisor. union representative shali also be invited to attend. This meeting will be documented in a letter to employee and wili be recorded in the employee's file in the Personnel Department. ment A Level 7 meeting shall be conducted if the employee's rate of manageable absenteeism exceeds 4 Incidents or [7] 10 days at any time within a 12 month period since the initial Level 6 meeting or since medical intervention and an action plan have been established. 10 Termination of Em Level 7 to: The purpose of this meeting is outlined in Level 6, mprovement to date the required demonstrated Present the employee with hislher attendance record Advise the employee that helshe has not resulting in hislher termination. a) b) The Level 7 meeting shall be conducted by the Personnel Administrator, Department Head and the Supervisor. A union representative shall also be invited to attend. This action will be documented in a letter presented to the employee and will be recorded in the employee's file in the Personnel Department. to ensure that: review all cases wi the Personnel Administrator the Level 7 meeting being held Prior to workplace; the within the employee to accommodate made been has reasonable effort Every a) 42 Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Date Approved: Oct. 1/87 Jan. 28/97 Workplace Safety and Revision The employer has fulfilled its obligations under the [Workers' Compensation] Insurance Act and the Ontario Human Rights Code; Date Last A 16 of 19 Code Page b) attendance expectations. In exceptional circumstances, where the Personnel Administrator is satisfied, based on available medical information, that there is a likelihood the employee will be capable of satisfactory attendance in the foreseeable future, a decision to terminate may be deferred for a period not exceeding twelve months. to meet record illustrates an Inability The employee's attendance c) Where a decision has been made to defer termination as outlined above, should the employee's rate of manageable absenteeism exceed 4 incidents or [7] 10 days at any time within a 12 month period following the Level 7 meeting, the employee will be terminated. Should the employee's rate of manageable absenteeism exceed 4 incidents or [7] 10 days between 12 and 24 months following a Level 7 meeting, a Level 6 meeting will be held. ATTENDANCE MANAGEMENT SYSTEM REPORTS n order to assist management to identify and manage the attendance performance of their employees in a fair and consistent manner according to the procedures outlined, system reports will be generated and distributed to supervisors on a regular basis monthly. the Personnel Overall administration and statistical monitoring of attendance is the responsibility of Department. It shall be responsible for producing employee and summary attendance reports. loyee Attendance Reports At monthly intervals, the system will automatically generate reports identifying employees whose manageable absences exceed 4 incidents or [7] 10 days in the previous 12 months, based on a 12 month moving calendar or since the [last interview level] date of return to work following the incident that triggered the interview. 43 Em Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Revision: Jan. 28/97 Date Approved Date Last 19 A 17 of Code Page The reports shall be distributed to departments every month. The report will include detailed data indicating the manageable absence types by frequency and severity for each employee identified. by report summary produce system wi the annually, and Reports At the end of each calendar quarter section/division/department indicating: Summar Number of employees Number of available work days Total manageable absences (severity and frequency) by absence type Average days lost and average incidents per employee by manageable and approved absences Total manageable absences as a percentage of the total available work days · · · · · PERSONNEL DEPARTMENT Personnel Department The primary purpose of the Personnel Department in the Attendance Management System is to assist in ensuring that employees are receiving optimum medical care and to provide professional opinions and guidelines on health related issues to Employees, Supervisors and Personnel. Complete confidentiality of medical information as per medical ethics, will be maintained in all cases. ose of Pur Davs 10 Workin 15 Absences in Excess of Role of the Personnel Department for the Personnel Department role is as follows: For absences In excess of [15] 10 working days the anticipated length of the employee's absence; receiving optimum medical care 44 the employee is Determine or confirm Assist in ensuring a) b) Section: 9 Subject: Attendance Management System County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved Date Last A 18 of 19 Code Page performing any part of his/her regular job Arrange a medical assessment of the employee's capability of in a temporary modified work environment; c) the employee. to communicate with Develop a follow-up action plan d) Medical Clearance If the employee is required to obtain "Return to Work" medical clearance, the employee must report to the Personnel Department. The role of the Personnel Department is to assist the employee to obtain a medical assessment to: to Work' the "Return in Role of the Personnel Department Determine the employee's health status a) to regular duties; that the employee is fit to return Ensure b) temporary modified job in a regular may be appropriate Assess the employee's capability of performing any part of hislher work environment. n determining any follow-up care that Assist c) d) Role of the Personnel Department in a "Medical Time Loss Review' At Level 4 of the AMS or at any previous time a medical condition for the attendance problem is declared, the employee may be requested to attend a "Medical Time Loss Review" assessment at the Personnel Department. The purpose of the Medical Time Loss Review is to assess the employee's ability to attend and perform hislher regular duties in a safe and predictable manner. Work the Personnel Department When an employee has been assessed by a medical practitioner whether triggered by the "Return to Medical Clearance" or the "Medical Time Loss Review". supervisors can expect answers to the following nformation Provided b 45 the attendance problem? Is there a medical condition causing a) Section: 9 Attendance Management System Subject: County of Elgin Personnel Policy Manual 9.30 Policy Number: Oct. 1/87 Jan. 28/97 Revision Date Approved: Date Last A 19 of 19 Code Page or temporary? the medical condition permanent s b) are temporary or permanent? that mitations or restrictions Are there any c) regular duties? to ful Has everything been done to facilitate the anticipated date for return is What d) e) the employee's performance of hislher regular duties? s the employee presently able to perform hislher full regular duties in a safe and predictable manner without undue risk to the health and safety of him/herself or others? f) n a predictable to attend the employee's abilityllikelihood this condition on What is the impact of manner in the future? g) be maintained in al medical ethics, wi 46 medical information as per Complete confidentiality of cases. Note REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Service FROM: Proposal 1998 Clarification on Canadian Rural Partnershi September 11 DATE: SUBJECT: Introduction At the request of Warden Clutterbuck, the following report presents additional information on the Canadian Rural Partnership Proposal. we Discussion First of all the application does not require us to extend library open hours, however, would be required to provide training hours to Supervisors. which was a concern at the This would not lead to public expectation of increased hours last meeting. Secondly, the suggestion that eventually libraries could provide services such as dog licenses or marriage licenses was meant to be an example of future possibilities. It should be made clear that whatever services that are offered through the libraries in the future will be a decision of County Counci Thirdly, the trend over the past few years has been to encourage libraries to be the focal point in automation (Community Access Project Grants). This trend towards increased connectivity will likely continue, however the grants may not. 47 Page 2 Fourthly, as mentioned in the attached report and re-iterated by the Personnel Administrator, there are a number oflogistical considerations that must be addressed (pay equity implications, etc.), however, those concerns will be addressed in an implementation plan after we receive approval for the grant and before any money is allocated. Further as suggested by Council, the implementation plan will assume that all branches will receive the benefit of the training dollars. Conclusion We trust that the above information addresses Council's concerns [¡-om the September 8th County Council meeting. Recommendation That the Manager of Library Services be authorized to submit a proposal to HRDC under the Canadian Rural Partnership Program and request funding for approximately $75,000.00 with no financial cost to the County for a one year pilot project wmch would enhance library service to residents; and that, if the application is approved, a detailed implementation plan be presented to Council. G Cathy Bishop~ Manager of Library Service Respectfully submitted 48 .al onald County Administrator/Clerk Approved for submission: REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Service FROM 1998 Canadian Rural Partnersh August 28, DATE SUBJECT: The Canadian Rural Partnership Program is a program about operating differently within the federal government to ensure that federal programs, policies and activities provide a coordinated network of support to rural communities. Funding through the Canadian Rural Partnership will help rura communities help themselves. The 1998 Federal Budget confirmed funding of $20 million over four years the Canadian Rural Partnership. Many rural communities are simply disappearing as populations continue to decline. Communities that were recently primarily agriculture usually do not have, in the community, the professional resources that could assist them in evolving harmoniously and effectively into bedroom communities, retirement communities or tourism-based communities. for The objective of the program will be to provide a one-stop window onto direct government services and assistance to residents in the use of these services and access to general government information. Despite a vastly increased capacity for service, rural libraries in Elgin County retain minimal opening hours and staff of these libraries have not received sufficient training to market the new technology capacities to local communities which is the trend of the near future. The funds we would be applying for would be approximately $75,000.00 and would be paid 100% by HRDC with no cost to the County. The application must be submitted by September, 30,1998 and implemented April 1, 1999 to March, 2000. Oxford and Elgin have been approached to consider being a pilot or test sites for the CRP. Oxford will provide direct access to municipal services such as in the newly amalgamated Chatham-Kent. Oxford has submitted an application for the program. 49 2 BENEFITS OF THE PROGRAM extension of branch library opening hours to serve the public more efficiently extension of branch Supervisor's hours to help deliver this service in a knowledgeable and professional manner train branch supervisors in accessible federal and provincial information, particularly as that information pertains to rural residents enjoin municipal, provincial and federal governments to offer direct service at library branch sites through the existing Internet connectivity measure and evaluate changing library and technology usage patterns identify core information requirements for government information, particularly federal and provincial, in rural areas provide geographically broadly-based distribution of government forms it will raise the profile of rural libraries in their communities and lead to more efficient integration of broadest-spectrum service delivery within those communities help the libraries to purchase up-dated equipment and software if required recruit potential partners · · · · · · · · · Human Resources Development Canada Industry Canada Community Access Program Ontario Ministry of Culture and Recreation - Partnerships Branch OMAFRA Possible Services Provided Through Libraries Pension Information Zoning Information Booking Community Centres Dog Licences Marriage Licences Income Tax Forms · · · · · · be simplified wi Federal Government forms management required funding runs POSSIBLE DOWNSIDE discussions with union on specific duties and hours of operation would be once the Ministry money runs out public expectation of expanded hours out 50 may continue alter the program · · 3 The following questions should be considered to purchase "new" hardware and software? Not to the best of my knowledge, however, HRDC has verbally informed me that this can be requested through the grant application. the program require the libraries Wi 1 runs out? The potential is to recruit partners who also have a vested interest in delivering services to the rural areas. the site be sustained after the one year funding How wi 2 the Union as to the work which is required to be Will there be challenges from performed? 3 Yes. Union discussions will have to take place once the following is determined through the grant proposal application; a) what the job requirements are b) what positions will have extended hours c) what the salary impact is d) what branch libraries should have extended open hours Council may feel compelled to continue the program using 100% County dollars due to public pressure to continue with the expanded hours. ! In essence, by taking part in this program, is Council willing to commit to this expanded service beyond the term of the grant (one year)? Funding may be available beyond the initial grant period, but there are no guarantees. for your the following recommendation is presented 1 5 With these implications in mind consideration. 4 RECOMMENDATION That the Manager of Library Services be authorized to submit a proposal to HRDC under the Canadian Rural Partnership Program and request funding for approximately $75,000.00 with no financial cost to the County for a one year pilot project which would enhance library service to residents; and that, if the application is approved, a detailed implementation plan be presented to Council. Cathy Bishop, Manager of Library Service Respectfully submitted: Mark McDonald, County Administrator/Clerk 52 Approved for submission ESTIMATED CALCULATIONS FOR CANADIAN RURAL PARTNERSHIP GRANT PROPOSAL Based on seven (7) librarv locations: Belmont, Port Burwell, Port Stanley, West Lome, Springfield, Vienna, Shedden 7 locations X 6 hours increase = 42 hours per week increased service 42 hours X $20/hr salaries = $ 840.00 per week $840.00 X 50 opening weeks = $42,000.00 42,000 plus 15% benefits = $ 6,300.00 plus $10,000 for training = $10,000.00 plus $7,000 for program development $ 7,000.00 & marketing = plus $1,500 for travel = $ 1,500.00 Subtotal $ 66,800.00 + 10% ($6,680.00) plus 10% overhead, administration = $ 6,680.00 $ 73,480.00 .. The approximate amount of the grant proposal is $75,000.00. 53 REPORT TO COUNTY COUNCIL Cathy Bishop FROM Burwell Libra 1998 Relocation of the pt. September 15 DATE SUBJECT: Introduction The Council of the Municipality of Bayham, at its meeting held August 20, 1998, decided that it would be in the best interest of the Community to relocate the PI. Burwell Library currently located at 29 Wellington Street to the former Port Burwell Municipal Office at 21 Pitt Street in Pt. Burwell. The building was renovated in 1994 and has an energy efficient heating and cooling system and ample wiring for telephone and computer equipmenl. The building also has a handicap ramp at the front door. The current library lease is 811 square feet and is paid to the municipality at $7 square foot in quç¡rterly installments for an annual payment of $5,677.00. The Municipal Office space for the PI. Burwell library would be 800 square feet at $7.00 a square foot for an annual payment of $5,600.00 which represents a 5% decrease. 00 a Discussion The physical move could be done by library staff with the assistance of a staff person from the Homes. The only additional expenses would be for the wiring and cabling of computers, the transfer of the telephone and possibly the rental of a truck to move furniture & shelving (approx. $450.00). These expenses can be absorbed through the library budget. The tentative date to move to the new location would be November, 1998, if approved by Council. A new Standard Elgin County Library Municipal Lease would have to be drafted to include the new Municipality name change, the reduced square footage, the quarterly payments to the Municipality, official opening date, term of the lease, and registered Plan and Lot numbers. I am suggesting that the term of the lease expire December 31, 1999 in an effort to standardize library leases throughout the county and to coincide with the expanded Springfield and West Lome library leases which Council also approved this year. in Conclusion The consideration of relocation has been discussed with the Supervisor at the PI. Burwell and myself and we believe that the new look for the local library could result increased usage for the public and staff. 54 2 Recommendation That County Council authorize the move of the PI. Burwell Library from its present location on Wellington Street to the PI. Burwell Municipal building; and that the said move represents a 5% decrease to the annual lease and that any additional expenses in regard to the move be absorbed through the library budget, and that the Manager of Library Service be instructed to prepare the necessary Standard Elgin County Library Municipal Lease and whereas the said lease provided for a term commencing on the official date opened for business and expiring on December 31, 1999. Respectfully submitted Mark Cl nald, County AdministratorlClerk 55 Approved for submission -0~, ~ ~~CillawŒ® SEP 1 0 ¡qq8 MUNICIPALITY OF BAYHAM P.O. Box 160 Straffordville, Ontario telephone (519) 866-5521 . fa NOT 1 YO x (519) 866-3884 COUNTY l\F ELGiN CLERK'S OFFICE ; 1[[~ :: I IY9S .! 'I JC;' ,:j I L]L~ , ..... I \ñ' P (\r,n'l \ ~ 1 f" r ,: .-' 1998 September 4, l ,-.-' ., ro .. n ç'¡:: : .k \1 11'" _ LJ L__~_ County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Warden Clutterbuck and Members of Elgin County Council Attention Dear Warden Clutterbuck and Members of Elgin County Council: the Port Burwell Libra The Council of the Municipality of Bayham, at its meeting held August 20, 1998, decided that it would be in the best interest of the Community to relocate the Library currently located at 29 Wellington Street to the fonner Port Burwell Municipal Office at 21 Pitt Street in Port Burwell. RE: Relocation 0 The vacant fonner Municipal Office is part of "Market Square" that was surveyed by Colonel Burwell and, therefore, has historical significance as a landmark for the COITJ?lunity. The building was renovated in 1994 under an in£Tastructure grant program, which included the installation of an energy efficient heating and cooling system and ample wiring for telephone and computer equipment. The building is also equipped with a handicap ramp at the £Tont rather than the back of the building as is the case with the current library facility. The floor plan, a copy of which is attached, shows approximately 800 square feet of floor space. This represents an approximate 5% decrease £Tom the current location. The properties adjaceq.t to 21 Pitt Street include facilities such as a gazebo, a parkette and a basketball court providing an attraction for patrons to enjoy various other activities. Further, the consideration of relocation has been discussed with the Branch Manager and the Manager of Library Services for Elgin. The. Branch Manager is very interested in the proposal as she feels that the location, being in close proximity to the gazebo, park and museum, could provide for special weekly library events that include the nearby facilities 2 56 - 2 - County of Elgin September 4, 1998 98308 in increased usage could result library She also believes that the new look for the local and an improved facility for the public and staff. It is expected that the costs of the move would be minimal since the building has recently been rewired for telephone and computer equipment. The greatest cost would be for labour to physically move the contents. CotUlcil feels that this would be a positive step for the Community and would allow the current building, in the commercial section of the Village with a higher market value, to be liquidated as a municipal owned facility. Theref<;>re, CotUlcil of the Municipality of Bayham looks forward to COtUlty Council's immediate consideration of this request with a proposed moving date of November or sooner. if you require further information in regard to thIs matter please give me a can. AMCT Yours very truly, File:A. 57 Encl. 98308 ¡.., "' ~o" 68" [[] 11'-6" 16'-1'" . '0 I ~ .,¡- .c.o'-4" ~'-o" 0/4 , ~" FURNITURE PLAN ® . ~ <t ,.. I '" ŒJ ~ .~ . on .I '" . ~ .... 36" PARTITION & ELECTRICAL PLAN - r-: 1t-9" :.n 00 . o ~ - REPORT TO COUNTY COUNCIL Cathy Bishop FROM 1998 RENEWAL OF THE DUTTON/DUNWICH LIBRARY LEASE September 15, DATE: SUBJECT: Introduction The DuttonlDunwich library lease commenced on October 18, 1993 for a five (5) year term. The current lease comprises 5,000 square feet and is paid to the Municipality at $7.00 a square foot in quarterly installments, for an annual payment of $30,000.00. An advance was made from the County in the amount of fifty thousand dollars ($50,000.00), by way of a repayable loan, to be paid back in 10 equal installments ($5,000.00 annually), which is deducted from the lease payments the County makes to the Municipality. The loan repayment will cease in the year 2003. Discussion The library has various termination dates for all library leases ranging from five (5) years to forty (40) years. It has not been until this year that the library has begun trying to standardize the date that leases expire. In the past this has been done only when a library lease changed in regard to expansion or expiration. Conclusion It would be less time consuming and more cost effective to standardize and renew all library leases with the same expiry date. Recommendation That County Council authorize the Manager of Library Services to prepare the necessary agreement with the Corporation of the Municipality of DuttonlDunwich to renew the existing lease dated October 18,1993, for a term commencing October 18,1998 and expiring on December 31, 1999, in an attempt to standardize library leases throughout the County. Cathy Bish: , Manger of Library Services Respectfully submitted: MarK aid, County AdministratorlClerk Approved for submission REPORT TO COUNTY COUNCIL " , Cathy Bishop FROM 1998 September 17, DATE n EI Tourism Promotin SUBJECT: ntroduction/Backaround Carl-Wilhelm Bienefeld a businessman and President of the Elgin Tourist Association approached the Elgin County Library to discuss the possibility of joint ventures to promote tourism in Elgin County. Mr. Bienefeld decided that it woulq be beneficial to meet with other representatives to discuss and share new ideas to work together with Tourism to promote and coordinate the efficient delivery of activities throughout Elgin County. The Tourist Association saw this as an opportunity to be more involved in the community in the tourism economy. A meeting was scheduled for September 1 st with Jim Stevens - Information Elgin, Grace Wismer - Information Elgin, Bob Wheeler - St. Thomas Economic Development, Perry Clutterbuck - Warden, Tom Nesbitt - 1st Vice President, ETA, Mark McDonald- AdministratorlClerk, Becky Afman - Secretary, ETA, Carl-Wilhelm Bienefeld and myself. Discussion The Elgin County Library could with Council's permission Association web site. The Tourist Association could provide a pamphlet rack purchased by the Tourist Association with flyers & pamphlets to the libraries and as such only paying members will be allowed to display their brochures in these racks. Any inquiries resulting from the printed information would be directed by the library staff to the Elgin Tourist web site or the Tourist Association Link library homepages to the Tourist 1 2. All branch libraries could receive an Elgin Tourist Association Information sign provided by the Tourist Association to be placed outside the libraries to encourage public to come in to the library to receive tourist information. 3. flyers, brochures The Elgin County Library could deliver all signs, Information etc. via the library van delivery system 4. 2 ~ Conclusion The Elgin County Library sees this as an opportunity to help promote tourism in Elgin County with no additional cost to the library. It is also an opportunity to help encourage more people to use the library. Recommendation: That County Council authorize the Manager of Library Services to make the necessary arrangements with the St. Thomas-Elgin Tourist Association to acquire the pamphlet racks required for the branch libraries to display St. Thomas-Elgin Tourist Association member's brochures without cost to the County; and, That the St. Thomas-Elgin Tourist Information signs provided by the Tourist Association, be placed outside the branch libraries to promote tourism information in Elgin County; and That the library deliver the information signs, pamphlet racks, and brochures via the library van delivery system; and further, That th~ Elgin County Library link the St. Thomas-Elgin Tourism web site to their library homepaQes; and, That all arrangements with the ETA shall first be approved by the Manager of Library Services prior to implementation <lmHhe County of Elgin reseNés the right to terminate any and all arrangements at its discretion. MarK AdministratorlClerk Respectfully submitted: Aþþroved for submission: ~ REPORT to ELGIN COUNTY COUNCIL SUBJECT: Elgin Manor - Future Direction FROM: Fred J. Boyes, Director of Homes DATE: September 11, 1998 Background Information: · Since 1987, Elgin Manor has been considered for redevelopment ùy Elgin Couno) Council. The Council engaged the firm of Peat Marwick to conduct a ueeds study to detenniue the future viability of Elgin Manor to the year 2010. The recommendation of that study indicated the home be rebuilt, and that the ueeds of the West would be met with a redeveloped Bobier Home, which was being considered. · In 1988-89, a second study to develop a Master Plan was commissioned, and the firm of Peat Marwick developed plans in detail including schematic drawings of a new building to meet the ueeds of the senior population which through demographic detail is projected to increase dramatically in Central Elgin to the year 2010. · During this same period of time, the Board of the Bobier Home were developing their plans to rebuild a new facility, however, it became apparent that there were major difficulties identified that would not be feasible to continue. The Committee of Management of Homes and the Bobier Board commenced discussions as to how both parties might join to assist with a Home being rebuilt in West Elgin. · Development of ideas of how the senior citizens could be accommodated in the fttture took a serious discussion with the involvement of the Ministry of Community and Social Services/Ministry of Health personuel, particularly through the London office and the Capital Services division in Toronto. Ideas and suggestions were seriously pursued in order that we might be able to provide a long tenn care facility in the west, but downsize Elgin Manor and provide funds through the sale of the nursing home beds that existed at the Bobier Home. · Analysis of the financial implications were reviewed when the Ministry of Health announced funding of $6M to rebuild Elgin Manor. At that time, Council detenniued that through the ideas developed, snch as sale of nursing home bed license, sale of existing property and the efforts of a fund raising committee, it would be feasible to build two long tenn care facilities - Bobier at 57 beds in the West and Elgin Manor at 100 -120 beds in the Central. 09/11/98 1 Q.Of) n1lo,{ ,. '.. 60 County Council in 1994 committed through tIre tax levy, funds towards tIre redevelopment. Council detennined that in order to move forward and hire an architect and proceed through the planning stages, it would be prudent to reseroe $750,000. Per year as a Building Reseroe for Homes. A similar amount was set aside in 1998. In 1996, Council detennined that tire priority was tIre redevelopment of tIre Bobier Home, and detennined Elgin Manor would wait. As you know a budget of $5. 7 M was detennined to build tIre Bobier Villa, and it was opened it11997. · · In 1997 we were advised by tIre Ministry of Health that there was no longer any capital funding for Homes for tIre Aged. Many changes were continuing during this period, and although Ministry staff were adamant with tIre message, our Association was optimistic that there was a method currently being considered to assist long tenn care facilities to redevelop. In May 1998, the Document "Long Tenn Care Facility Design Manual" was distributed. This document replaced tIre Nursing Home Standards for design as well as tIre limited standards with respect to Homes for tIre Aged. This document details the expectations of the Ministry for tIre construction/renovation of long tenn care facilities. In June 1998, tIre Ministry of Health released infonnation that detennined, according to their classification whether a facility is an "A" "B" "C" or "D". An "A" facility meets or exceeds tIre Design Manual and would receive up to $5.00 per resident per day dependent on tIre extent of Pro vinciaV federal contributions to the project. A "B" facility meets some of tIre design criteria, but does not totally comply. A "B" facility would be eligible for up to $3.00 per resident day, again dependent on tIre funding from tIre Province or Federal governments. A "c" facility has some areas that meet the criteria, but is requiring improvement. Such facilities are eligible for up to $1.00 per resident day, dependent on tIre government participation in funding. A "D" facility does not meet tIre criteria outlined in tIre design manual and needs to be replaced. There is no per diem provided for upgrading. The expectation of tIre Ministry is that tIre "D" facility will become an "A" facility. Those facilities classified as "B" could become "Ams and "cms could become "B"'s. Assignment of the facility as a "D" is an opportunity for tIre municipality or operator to take advantage of tIre funding available for construction. The Ministry will provide $10.35 per resident per day, payable over 20 years. The intent of this funding is to offset tIre costs incurred, and it is understood that projections indicate this funding formula to be well received, or as beneficial as tIre old 50/50 basis. · · · 2 , 1 6 09/11/98 '2,'21") nJ\Æ The Ministry of Health expect a plan to be in place prior to March 31, 1999 as to the future direction of Elgin Manor, as to the provision of long tenn care beds in central Elgin for the senior of the future. . Discussion: Bobier Villa has been classified as a "A", thus requires no upgrading. Bobier is eligible for the funding mentioned previously. ($ 2.49 per resident day) This will be used for ongoing repair, and upgrades. Terrace Lodge is classified as a "C", thus requires some attention. Terrace Lodge is eligible for $.50 per resident day ($18,000 per year) Elgin Manor is a "D", thus becomes a "Mandatory Opportunity" Ministry staff. to quote 1. 2. 3. In the news media, the Ministry of Health made reference to 226 beds in Elgin that required upgrading. and that those beds were classified as "D". V alleyview, operated by the City of Sl Thomas has 136 operational be Elgin Manor has 90 operational beds (total 226). Elgin County Council has always taken a lead in developing local solutions to the problems of the day, as demonstrated during the past few years with restructuring. downsizing and finding solutions to common problems such as waste management. and ds in The following outlines some options which Council may wish to consider approaching the needs of seniors into the millenium. 3 '.. " 62 09/11/98 '2.Qf) n1'." tions: Option #1: Elgin Manor to be rebuilt as a new facility with Valleyview offering 226 long term care beds in the centre of Elgin. o Term Plannin Lon Pro's: => The municipalities could take advantage of both the County and City capital funding fr()tt/. the Province, thus benefiting fr()tt/. econ()tt/.ies of scale. => A redeveloped facility would benefit operationally fr()tt/. the econ()tt/.ies of scale. => A site that would be appropriate to both municipalities would have to be determined. It is beneficial to have the facility on a bus route, and again with services - water, sewers. => The existing facilities would be sold to offset the capital costs. => The Ministry of Health would support this venture as it has expressed the joint project as its preference. => A new facility wonld meet the needs of the senior popubltions for the next forty years. Con's: => There have been concerns expressed of abandoning the current building, however, Elgin Manor was never built to accommodate the type of care that we now provide. (gerichairs, wheelchairs, mechanical lifts) => There are many issnes to discuss with respect to c()tt/.bining work forces, union versus non-union, seniority, etc. => There is a long ronge financial implication with respect to the time involved to finance the project. 09/11/98 a.Qr') n1l.A' 4 ... . , 63 as a new facility on a new site offering 90 Option #2: Elgin Manor to be rebuilt long term care beds in central Elgin. Pro's: => Should the City of St. Thomas not wish to participate in a joint effort, the County has the opportunity to move forward to provide appropriate accommodation and care within Central Elgin. => From a budget perspective, the provision of such a facility would realize an increase in revenues, as we experience at Bobier, waiting lists of considerable length are nonnal. => The length of time required to repay the debt would be less than Option #1. => The ueeds of the senior population will be met into the next millennium. Con's: => The issue of what to do with the old Elgin Manor exists, however, the building could be utilized for something other than a long term care facility and may generate some interest in the market. => The site selection may be a concern, as it would be beneficial to have sewers, water, however, the current site(Sunset Drive) has been suggested as not appropriate. 5 '- . 64 09/11/98 '2.'2f) HI\If Elgin Manor to be renovated on the existing site (Southwold to provide 90 long term care beds in centre Elgin. Option #3: Township) Pro's: => The current site could be utilized, this eliminating the another site. => The current site is very appropriate, condudve to quiet relaxing atmosphere for the residents. => The site is known and provides for the community auxiliary) issue of moving to (Southwold, e.g. school, Con's: => The residents of the current Elgin Manor should be the main concern. While the renovations are taking place, how do we care for them appropriately ensuring a safe, secure, clean enviromnent. With major phases of construction (mechanical, electrical, air conditioning, heating, air exchange) it would be extremely difficult to provide for the residents. With the kitchen being renovated, again, the difficulties are magnified. => If the existing building is renovated, and consideration is given to displacing the residents, where would you move them? And, if for a one to two year period, would we be considering rental to the owners of the facility that we occupy? => There is no sewer system available, however, we do have a functioning lagoon and it is treated annnally. Alternatively, would it be feasible to connect to the City sewer system? => The water line seroicing Elgin Manor is cause for concern. There would be need a to investigate methods that could boost the pressure for the facility. => With renovating Elgin Manor, the present 47,000 square feet would not be adequare. 25,000 additional square feet would be required to meet the Long Tenn Care Facility Design Standards. => Any savings that may be realized through renovations would be minimal, as the existing facility could not be sold. => The Ministry may not support this alternative. 6 " 65 09/11/98 '2,Qr) 01\" Option #4: Elgin Manor to cease operations as a long term care facility. Pro's: ~ The County budget could be reduced btJ the contribution made to the Elgin Manor operations (1998 - $800,000.) ~ The existing building could be sold on the real estate market. Con s: ~ The loss of 90 long tenn care beds located in Elgin. These beds would not be reissued in Elgin but would be reallocated to under serviced areas such as Toronto or Hamilton. The demographic projections in Elgin indicate a dramatic im:rease in senior population in Central Elgin by 2010. ~ Ni1æty residents will be displaced from their Home. The average age of a resident in the Home is 87, and for some Elgin Manor has been home for more than 10 years. ~ The loss of jobs for 100 persons. Elgin Manor has an annual payroll of $2,377,764. With job loss of such a magnitude, it will have long lasting effects throughout all of Elgin. ~ The loss of a business in Elgin. Many suppliers to Elgin Manor will be adversely affected by a closure of the Home. ~ With 44 full time and 29 part time employees completed an average of 15 years of service each, severanæ would be applicable and expensive. it provides the is the preferred option, as Recommendation: THAT Option #1 most acceptable solution. Conclusion: The County of Elgin has demonstrated leadership in providing the best possible services to the citizens. There have been articles in the news media that have suggested the City of St. Thomas is willing to meet and discuss the options that may be available to them to resolve the similar care needs for seniors. It would be reasonable for this Council to take on the challenge and work with the City to develop a mutually satisfactory solution. 7 ,.. 66 09/11/98 Q.Of) OAA" . " Recommendation: THAT the report "Elgin Manor - future Direction" be approved in principle as a discussion document; and, that Elgin County Council and St. Thomas City Council meet, as soon as possible, to discuss the possibility of co- funding a joint project which would rebuild Elgin Manor and ValIeyview Homes for the Aged as a new facility; and further, THAT should St. Thomas City Council agree, in principle, with the concept, County and City staff be directed to prepare a detailed financial plan and building timetable for consideration by both Councils. ReSpeC~mitted, \~~. ~~ Fred J. Boyes, . Director of Homes Approved for Sutmission, ~ Mark G. McDonald, County Administrator/Clerk. 09/11/98 8 I2.Qf) n!loA" 67 ",. REPORT to ELGIN COUNTY COUNCIL Elgin County Homes Short Term Planning Options SUBJECT: Director of Homes Boyes, Fred J. FROM: September 11, 1998 DATE: Introduction: The purpose of this report is to detail some of the improvements made or planned at Elgin Manor and Terrace Lodge 1998. ions: o Short Term Plannin. Elgin Manor Elgin Manor has had linùted funds spent dming the past five years for projects of renovating, and has experienced replacement of some large equipment during the past two years. However, there have been some projects that have made the building more appealing: 1 Residents who request private accommodation have been able to bring more of their own furnishings, and some of the rooms are very attractive. Lounge areas have been made through updating of wall coverings and window treatments in the four bed room in Bed Care. The lounge/reception area has been repainted and decorated and has been well received. · · · Decisions with respect to the Elgin Manor facility will take time to make, and recognizing that Elgin County Council recommended the use of some reserve funds in the 1998 budget to decorate Elgin Manor, the following plan will be implemented to meet the interim needs: In Special Care, change (move) the existing diningroum space to the existing lounge space, thus providing windows and a more pleasant envir01iment conducive to a positive dining experience. Utilize the existing diningroum space in Special Care as activation space. 9 L. " * '" 09/11/98 '2,Qt) n1\/f 6R In Special Care, renovate two wards rooms (one female, and one maw) to become lounge space, acconunodating comfortable seating and tewvisions. R£allocate six beds from Special Care to t1æ Bed Care area, thus maintaining our current bed numbers. Investigate t1æ development of a larger Spedal Care Nursing Station by moving it to t1æ existing smoking room, and providing a smaller area for t1æ residents who smoke. Continue with t1æ paintinw'decorating of Elgin Manor for t1æ next two years. Purchase of a uew whirlpool tub (as in Bobier) to utilize, however, t1æ tub could be moved if a uew fadlity is planned. Purchase of updated equipment (conunodes, walkers, mechanical lifting devices) that could be moved to a uew fadlity. .. .. .. .. .. .. important to 2. Terrace Lodge Although Terrace Lodge has not been the focus oftms report, itis note that we continue with improvements to upgrade the facility. (included in t1æ Install at t1æ top oft1æ indoor and outdoor stairwell, t1æ steel posts to prevent w1æelchairs and walkers from falling. Continue with painting and decorating efforts. Replace t1æ carpet in t1æ wings with s1æet goods (included in t1æ 1998 budget) Replace draperies that have not been replaced in 20 years budget) .. .. .. .. Recommendation: That the report "Elgin County Homes - Short Term Planning Options" be received as information. for Submission es~ submitted, \ -~..:s::5"" ~ Fred J. Boyes D of Homes Mark G. McDonald, County Administrator/Clerk. 10 '.. . , ,. 69 09/11/98 o::l,f;lr) Tn.A REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 nvoices from Province of Ontario September 14 DATE SUBJECT: ntroduction The Province supplied information for all downloaded services which we included in the 1998 County Budget. We have received billings for the first seven months of the year. Comparisons are: Budget Program Difference () unfav. (176,166) (20,929) -0- 311,537 Billing -0- 346,427 674,988 797,373 Budget to July 31,1998 (176,166) 325,498 674,966 1,108,910 (302,000) 558,000 1,176,000 1,901,000 Provincial Offenses Property Assessment Ambulance Services Social Housing The Province has advised that there will be savings on Social Housing. New mortgages have been negotiated at favourable rates. The Province also assigned responsibility for administering and funding dedicated supportive housing to the ministries of Health and Community and Social Services. This wi save the County of Elgin $156,594 in Social Housing costs. The new corporation for assessment services has been formed, the Ontario Property Assessment Corporation. The new corporation advised the County that the cost of the function was higher than estimated in the Provinces numbers and have billed us accordingly. They are projecting an increase of $35,879 for 1998 over budgeted figures. (See attached). At AMO, Finance Minister Ernie Eves announced that in January 1999, the Province will review year-end costs for Local Service Realignment programs Where net actual costs have increased significantly from the forecasts, the Province will consider adjusting municipalities' 1998 CRF entitlements. No municipality's 1998 allocation will be reduced. 70 09/15/1998 provbill Minister Of Finance Billings Conclusion Social Housing billings are less than had been originally budgeted. However, the billings are month by month based on costs. The Ontario Property Assessment billing is $35,879 higher than budget for the year of 1998. Recommendation: As determined by Counci -i¿f) ~h Linda B. Veger Mark G. McDonald Treasurer Administrator/Clerk 09/15/1998 provbill 71 Minister Of Finance Billings OPAC Ontario Property Assessment Corporation c/o Emil Kolb, Cbair, 10 Peel Centre Dr., 5th Fl., Brampton ON L6T 4B9 - SOEF Société ontarienne d'évaluation foncière clo Emil Kolb, Chair, 10 Peel Centre Dr., 5th Fl.. Brampton ON L6T 4B9 8, 1998 AU!!US! .fó ~Œ&ŒaWŒ® SEP 8 1998 COUNTY OF ELGIN CURK'S OFf'.tE The Treasurer County of Elgin ....., Dear OP AC Member: Ontario Property Assessment Corporation Billing for 1998 Assessment Services Attached is your municipality's invoice from the Ontario Property Assessment Corporation ("OP AC") for Assessment Services for the calendar year 1998. OP AC was formed in the spring of 1998 following the appointment of the Board of Directors as set out in the Ontario Property Assessment Corporation Act, 1997. OP AC is a new, special act corporation which, by legislation, is comprised of all of the municipalities of Ontario and will operate independently of the Province. Under the legislation, the assessment function is being provided during 1998 by the Provincial Government with the costs for 1998 services being billed to OP AC. OP AC in turn recovers its costs from the member municipalities in accordance with the billing formula established under Section 12 of the Act. This billing for 1998 services complies with these requirements. Re: as be As you are aware, the Board of OP AC is currently involved in discussing the basis for a Memorandum of Understanding with the Provincial Government to govern the transfer of the assessment function and the provincial employees to the new corporation. Both parties have set their objectives to work toward a smooth transition of the function and to establish a solid and sustainable foundation for the future of the new corporation. rt is expected that the transfer will completed by December 31. 1998 The 1998 billing for assessment services has been set by the Board of Directors of the Ontario Property Assessment Corporation at $130 million. We understand that this amount is, regrettably, higher than the $123 million cost of the function which was provided in the "Who does What" discussions. The Board believes, however, based on its lmowledge of the function to date and its current understanding of future requirements and the needs of its municipal members, that the $130 million billing level is required immediately for the function to be sustainable into the future. This belief is conditional, however, on the terms of the transfer including a solid partnership with and .2 72 2 financial contribution by the Province in establishing the corporation. With respect to the increase in costs since the "Who does What" estimate, the OP AC Board will be pursuing increased funding through the Community Reinvestment Fund for its member municipalities as part ofthe Memorandum of Understanding discussions. While discussions of the Memorandum are not yet complete, it is apparent that both parties clearly share the objective of creating a stable organization. Such a sustainable long-term program will provide OP AC every opportunity to provide the cost- effective, responsive service that will be necessary to ensure the effective delivery of a Province- wide assessment program well into the next century. The Board believes that the Memorandum will provide for a strong contribution ofthe Province in creating this sustainable long-term program and, on that basis, anticipates that increases in future years' levies should be at or below the level of inflation. Please note that this billing involves a slightly different payment schedule than the billings provided by the Province under the remainder of the Local Services Realignment ("LSR") programs. The attached OP AC billing requires that 50% ofthe 1998 amount be paid on or before October 1, 1998 with the balance payable on or before December 15, 1998. This schedule requires a slightly lower payment than the LSR schedule in October and no payments in November or early December but requires payment of the full invoice by the middle of December. In approving this schedule of payments for 1998, the OP AC Board has attempted to balance the cash flow implications of the two schedules while recovering its costs for 1998 services within its 1998 fiscal year which ends on December 31,1998. This will set the stage for regular quarterly billings by OPAC to its members for 1999 and thereafter. For your planning purposes, it is anticipated that the quarterly schedule will involve 25% payments on February 15, May 15, August 15, and November 15 beginning in 1999 The OP AC Board is working hard on structuring the new independent corporation so that it can provide effective, responsive service to its member municipalities within a sound and sustainable financial framework. We believe our member municipalities share this objective. We are looking forward with great enthusiasm to working with you, our members, over the coming years to provide the excellent assessment service you want and deserve. Sincerely yours, Peter Marshall Transition Leader Ontario Property Assessment Corporation Attachment 73 Clerk c.c. Letter Only REPORT TO COUNTY COUNCIL Linda Veger FROM 1998 Financial System September 10 DATE SUBJECT: ntroduction In 1995 Council approved a Five Year Computer Plan for the County. Staff have been working towards that plan making modifications as deemed appropriate. As stated in the plan "The overall assessment of the Harris financial system is that it needs to be replaced with a comprehensive, fully integrated package that will fulfill the financial reporting needs of the various departments." The Motorola 88000 processor, where our financial software resides, was purchased in 1990 and is reaching a critical age where it may simply quit working one day. We have had continuing problems with back-ups, cheque·:¡'uns and the system locking up. The County pays annual hardware support in thè amount of $6,969 to Harris and software support to Vailtech in the amount of $1,597. Discussion A small committee reviewed four financial systems which included meetings with the suppliers and demonstrations of the products. The products were Accpac, Auto Admin, Great Plains and Vailtech. Prices ranged to a high of $40,000. Connectivity Plus which supplies Accpac had the lowest price. All systems require additional equipment including a dedicated NT server. The committee also reviewed a payroll package which can be fully integrated with the financial software. However, a recommendation on in-house payroll has been deferred to a future date. There will be some additional office supply costs as we move from tractor fed cheques to laser cheques. We researched a cheque signer suitable for laser cheques and determined that we could purchase one with a trade-in of our old tractor fed signer. 74 09/15/1998 finsyste Financial System -2- Conclusion Based on the quotations and presentations, our recommendation is to purchase the Accpac for Windows v3.0 general ledger and accounts payable. Annual support should drop a minimum of $3,500. This system provides the flexibility to integrate future modules as the responsibilities of the County may change into the future. The amount set aside in the computer budget for financial software replacement is up to $40,000. Recommendation THAT staff be directed to purchase, from the Computer Reserve, Accpac for Windows v3.0 general ledger, accounts payable, and supporting hardware from Connectivity Plus at a cost of $25,483.75 plus applicable taxes; and THAT staff be directed to purchase, from the Computer Reserve, a cheque signer suitable for laser cheques at a cost not to exceed $2,995 plus applicable taxes Mark G. onald Administrator/Clerk ~~ Linda B. Veger Treasurer 09/15/1998 finsyste Financial System 75 REPORT TO COUNTY COUNCIL Mark G. McDonald, County Admlnlstrator/Clerk FROM: 1998 LAND AMBULANCE CONSULTING SERVICES September 20th SUBJECT: RFP- DA TE: Introduction For the past several months, Senior staff from several neighbouring municipalities have been meeting to discuss common issues and approaches related to the ambulance download. Knowledgeable advice has been received from a variety of sources, including Ministry staff directly involved in ambulance activities. Our collective recommendation, given the magnitude of the transition and the complexities of the service, is to hire a consultant to develop options for your consideration. Discussion With the implementation date of January 1 st, 2000 fast approaching and with a number of common issues to resolve, it is desirable to obtain outside consulting assistance from a qualified source. In particular, the consultant would be charged with the responsibility of identifying, comparing and ana lysing possible service delivery options for land ambulance and non-emergency transfer activities. The analysis would examine fundamental principles such as accessibility, integration, seamlessness, accountability and responsiveness; address best North American practices; identify cost-effectiveness and savings opportunities; and, recommend required staffing patterns, among other items. In addition, the administration of inter-municipal ambulance transfers, the development of a common equipment pool and the preparation of a template contract for ambulance services will be included in the scope of the Request For Proposal. and Budaet Estimate: The study may encompass the following municipalities, although the final number of participants will not be known until early October: the Counties of Bruce, Grey, Essex, Huron, Elgin, Perth, Middlesex, Oxford and Lambton and Separated Municipalities within or adjacent to those Counties, such as Windsor, London, Owen Sound, St. Thomas, Sarnia and Chatham-Kent, etc. Costs would be shared on a per capita basis. For example, Elgin and St. Thomas, with a total population of 75,000, would be responsible for 5.25% of the total cost, assuming full participation (1.426m total popuiation) Fun din ./2 2 It is difficult to predict the total cost of a study involving such a vast geographical area. Furthermore, the consultant will be required to present service delivery options for each municipality and for the entire Central Ambulance Communications Centre area as one unit - this will increase the cost of the study. Nevertheless, we expect the costs will not exceed $100,000.00 with the range of $30,000 - $50,000 being the most likely. Assuming the worst case scenario of $100,000.00, Elgin and St. Thomas would be responsible for a combined maximum of $5,250.00. Timinq: Since we do not have the luxury of time, staff are seeking your authorization to prepare the RFP, and interview and select the Consultant without further deliberation with Council. In short, we are suggesting that Council delegate the approval process (within budgetary parameters) to the senior staff committee appointed to steer the project. From a logistical point of view, it would be too time consuming to seek the approval of every participating Council as the RFP progresses. Conclusion: As stated earlier, the goal of this exercise is to formulate recommendations on the best possible service delivery options for land ambulance activities. Council will be presented with a final report and determine how best to deliver the service, that is: renew the land ambulance contracts with existing ambulance providers; select a land ambulance service provider(s) through a Request For Proposal; or, provide the service directly using municipal forces. A comparison of providing the service across the entire area versus supplying the activity on a municipality by municipality basis, also will be examined. Recommendation: THAT the County Administrator/Clerk be authorized and directed to participate in the Request For Proposal for the provision of land ambulance consulting services with various municipalities within the Central Ambulance Communication Centre service area; and, not exceed $5.000.00; and of the study sha the County's share of the total cost THAT requested to take part in the study; and further, Land Ambulance RFP Thomas be THAT the report from the County Administrator/Clerk entitled Consulting Services", dated September 20th, 1998 be adopted the City of St. THAT Mark G. McDonald, County Administrator/Clerk. ALL of which is respectfully submitted, COUNTY OF ELGIN WARDEN BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 58.33% 41.31% 78.00% 0.00% 65.36% (0) 255 (98) 292 (35) 0.00% 33.56% 32.00% 11.59% 38.85% 58 173 658 3,740 39 17,500 620 390 o 327 525 o 235 800 927 78 17,500 875 292 292 292 292 58 408 1,458 4,667 117 30,000 1,500 500 500 500 500 100 700 Salary & Wages Benefits E.M.A. D inner Warden's Recognition Election Reception Western Wardens Assoc. 2,500 8,000 200 Remembrance Wreath Warden's Expenses Travel & Mileage Professional Development Stationery 47.56% 5,082 21,401 26,250 45,000 Total 09/14/1998 WARDEN.XLS 76 COUNTY OF ELGIN COUNCIL BUDGET COMPARISON %OF BUDGET VARIANCE unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 58.36% 51.23% 99.88% 0.00% 15.40% 22.37% 32.56% 0.00% 50.00% 80.91% 3.42% 54.57% 16.58% 94.10% 36.39% 45.06% 35.86% 0.00% (1 (14) 107 105) 292 644 396 77 750 4 1 () 32,680 768 2,657 o 231 246 98 o 25 32,666 875 1 ,552 292 875 642 175 750 29 56,000 1,500 2,660 500 Salaries & Wages Benefits Municipal Assoc. Fees Other Membership Fees 1,500 1,100 300 354) 549 692 334 (1 4,854 34 1 3,500 583 3,000 50 6,000 1,000 18,400 800 Noon Luncheons Ties/Crests/Pins/Gifts Pocket Directories Printing Proceedings Elgin Mun. Assoc. Fax & Cellular Telephones Travel & Mileage Professional Development 10,042 133 10,733 467 (715) 66 33 169 o 1,882 109 113 269 o 1,167 175 146 437 o 2,000 300 250 750 o Stationery & Supplies Coffee & Pop Miscellaneous Advertising Meals - Other Council Photographs 56.33% 1,923 54,141 56,064 96,110 Total 09/14/1998 COUNCIL.XLS .\ 77 COUNTY OF ELGIN ADMINISTRATOR/CLERK BUDGET COMPARISON %OF BUDGET VARIANCE () Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 57.95% 50.20% 86.30% 66.59% 64.36% 43.77% 80.45% 0.48% 25.08% 605 3,053 (196) (165) (211) 240 90,511 18,857 604 91,116 21,910 408 156,200 37,560 700 Salaries & Wages Benefits 1,332 2,253 722 1,167 2,042 962 2,000 3,500 1,650 500 Membership Fees Travel & Mileage Professional Development (111) 1 ,446 333 402 12 251 292 1,458 583 2,500 1,000 Office Supplies Subscriptions Repairs & Maintenance Special Projects 55.90% 4,995 114,943 119,938 205,610 Total 09/14/1998 ADMINCLK.xLS iR COUNTY OF ELGIN TREASURY DÊPARTMENT BUDGET COMPARISON %OF BUDGET VARIANCE unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 57.41% 51.44% 113.29% 93.11% 33.17% 63.14% 9.27% 1,896 3,667 (756) (782) 1,007 (286) 491 () 117,510 27,378 1,558 2,095 1,327 3,757 93 119,406 31,045 802 1,312 2,333 3,471 583 204,697 53,221 1,375 2,250 4,000 5,950 1,000 Salary & Wages Benefits Membership Fees Travel & Mileage Professional Development Office Supplies Repairs & Maintenance 56.41% 5,236 153,718 158,953 272,493 Total 09/14/1998 TREASURY.XLS 79 COUNTY OF ELGIN PERSONNEL DEPARTMENT BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. V.T.D. ACTUAL V.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 53.22% 47.63% 64.68% 37.50% 54.15% 52.04% 12,908 6,556 (159) 1,042 304 20,652 134,222 29,166 1,617 1,875 3,931 170,811 147,130 35,723 1,458 2,917 4,235 191,462 252,224 61,239 2,500 5,000 7,260 328,223 Salary & Wages Benefits Travel & Mileage Development 09/14/1998 PERSONNE.xLS Professional Operations Tota 80 COUNTY OF ELGIN ADMINISTRATION BUILDING BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 40.52% 48.44% 27.40% 57.98% 18.99% 59.63% 15,762 1,335 155 35,863 6,540 137 51,625 7,875 292 88,500 13,500 500 Salary & Wages Benefits & Mileage 4 65,314 3,151 580 31,519 (145,017) 583 96,833 141.866) 1,000 166,000 (243,200) Travel Other Repairs & Maintenance Rental Income -267.60% 85,720 1 (70,379) 8 15,342 26,300 Total 09/14i1998 ADMINBDG.XLS COUNTY OF ELGIN CORPORATE EXPENDITURES BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 51.85% 96.42% 99.32% 66.70% 0.00% 54.32% 60.39% 30.67% 54.15% 53.88% 25.13% 80.18% 29.35% 0.00% 74.21% 2,076 (872) (84,587) (836) 6,803 16,591 2,208 204,957 6,670 06 21 1,328 628 1,113 1,328 (546) 14,489 758 (58,191) - 1,439 (604) 1,472 8,122 13,470 1,005 2,004 14,677 272,012 18,667 1,336 120,370 5,833 6,803 1,546 (583) 2,800 8,750 14,583 2,333 1,458 29,167 758 213,821 32,000 2,290 206,350 10,000 11,663 2,650 (1,000) 4,800 15,000 25,000 4,000 2,500 50,000 1,300 366,553 TELEPHONE TELEPHONE SYSTEM MAINTENANCE INSURANCE POSTAGE AUDIT & ACCOUNTING FAX G.S.T RECOVERIES CORPORATE PHOTOCOPIES PAYROLL CHARGES RETIRED EMPLOYEES BENEFITS EMPLOYEE RECOGNITION STAFF TRAINING LEGAL & PROFESSIONAL ADVERTISING TOTAL 09/14/1998 CORPORAT.XLS 82 COUNTY OF ELGIN ENGINEERING SERVICES BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 57.72% 46.52% 46.24% 37.17% 219.97% 49.52% 39.80% 4350.69% 2,037 4,681 1,723 655 (9,658) 180,421 657,364 107,292 91,773 17,444 6,242 1,115 13,198 942,939 1,362,976 (108,767) 93,810 22,125 7,965 1,770 3,540 159,000 37,500 13,500 3,000 6,000 Salary & Wages Benefits Travei & Mileage Professional Development 1,123,360 2,020,340 (1,475) 1,904,000 3,424,305 (2,500) Office Maintenance Construction Other Revenue 41.97% 944,515 2,326,920 3,271,435 5,544,805 Tota 08/19/1998 BDGTCMP.xLS 83 , ELGIN MANOR VARIANCE ANALYSIS Jul-98 Budqet Actual Variance Fav/(Unfav) 972,139.58 941,866.89 (30,272.69) 653,660.00 640,308.61 (13,351.39) 0.00 0.00 0.00 1,625,799.58 1,582,175.50 (43,624.08) 0.00 8,293.50 (8,293.50) 2,133,587.38 1.982,184.20 151,403.18 99,485.60 84 ITEM REVENUE Provincial Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURE Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) 08/20/1998 VARIANCE.XLS Elgin Manor ELGIN MANOR BUDGET COMPARISON 2.585 4,925 7,428 9,750 12,181 14,717 17,207 17.207 17,207 17.207 17,207 17.207 TOTALS RESIDENT DAYS 2.585 2,340 2,503 2.322 2,431 2,536 2,490 o o o o o Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 Aug-98 Sep-98 Oct-98 Nov-98 Dec-98 MONTH 31-Jul-98 LEVEL OF CARE PER DIEM SUBSIDY DAYS ,560.674.90 Blended 90.70 17,207 579,046.49 6,339.00 12.377.51 16,680.38 1.0 0.5 0.5 0.7 579,046.49 12,678.00 24,755.01 23,B29.11 RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 614,443.37 946,231.53 0.00 640,308.61 (2,710.00) 12,509.45 (20,549.0B) 3,675.00 ,579,465.50 614,443.37 /9B 640,308.61 Part of base funding effective Jul TOTAL REVENUES MINISTRY OF HEALTH SUBSIDY MOH SUBSIDY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB - Supp funding to Jun 98. LESS BASE CONSTRAINT PAY EQUITY TOTAL REVENUES .979,474.20 8.293.50 (408,302.20) EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) j507,787.79) 99,485.60 31-Jul-98 BUDGET TO VARIANCE fav(unfav) 08/19/1998 BCOM98EM,XLS 85 ELGIN MANOR ¡¡UDGET CPME'8BISON OF BUDGET TO OA TE % VARIANCE fav (unfav) 1998 ACTUAL TO DATE 199B BUOGET TO DATE 1998 BUDGET DESCRIPTION 31-Jul-98 44.86% 42.89% 69.80% 64.07% 0.00% 0.00% 0.00% 400.00% 8.54% 0,00% 0,00% 450.00% 0.00% 0.00% 0.00% 40.10% 45.97% 55.64% 24.31% 55.23% 53.38% 53.00% 0.00% 0,00% 53.29% 56.44% 60.28% 0.00% 53.86% 0,00% 15.77% 0,00% 66.22% 0.00% 0.00% 47.93% 12.97% 15.71% 0,00% 0.00% 0.00% 51.90% 53.20% 12,106.78 4.279.42 (711.17) (200.78) 0.00 0,00 0.00 (341.67) 2,489.66 58.33 0.00 (391.67) 0.00 0.00 0.00 (2.734.74' 14,554.16 40,376.42 11,885.41 4,327.84 2.242.45 450.00 6.015.26 54,093.87 3.68 400.00 427.01 52,483.20 16.164.83 3,616.67 2,041.67 0.00 0.00 0.00 58.33 2.916.67 58.33 0.00 58.33 0.00 0.00 0.00 8,750.00' 68,648.03 89,971.20 27,711.13 6,200.00 3,500.00 100.00 5.000.00 100.00 100.00 PROGRAM & SUPPORT SEBYICES SALARIES BENEFITS PURCHASEO SERVICES sUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE PROGRAM RAW FOOD COSTS EDUCATION & TRAINING ATTENO. COST - MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: CLOTHING OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM 0001 0002 0003 0004 0005 0006 P007 0008 0009 P010 0011 P012 0013 0014 P015 P016 0017 4.584.31 659.79 5,244.09 99.166.67 (583.33· 98,583.33 170,000.00 (1.000.00' 169,000.00 5.45 RAW FOOD RAW FOOD EXPENOITURE RECOVERIES TOTAL RAW FOOO PER OIEM E001 E002 E003 68.377.84 20,961.82 0.00 0.00 89,339.66 1,459.67 (341.08) 0.00 984.13 0.00 4,681.45 0.00 (78.87) 437.50 0.00 103.99 1.134.19 191.80 0.00 0.00 0.00 8,572.79 97,912.44 6.34 736.615.14 208,106.42 944,721.56 43,497.60 10,546.38 11.849.20 1,735.22 562.20 479.34 324.14 70.70 69,164.78 1,013,886.34 68.89 804.992.98 229.068.24 0.00 44.957.27 10,205.30 0.00 12.833.33 0.00 6,416.67 0.00 583.33 437.50 0.00 583.33 1,458.33 262.50 0.00 0.00 0.00 77,737.57 1,111,798.78 0.00 1,034,061.22 ,379,987.96 392,688.41 1,772,676.37 77,069.60 17,494.80 22,000.00 11 ,000.00 1,000.00 750.00 1.000.00 2,500.00 450.00 133,264.40 1,905,940.77 61.43 NURSING & PERSONAL CARE PIRECT CARE SALARIES BENEFITS PURCHASED SERVICES EXPENDITURE RECOVERIES SUBTOTAL DIRECT CARE AOMINISTRATION SALARIES BENEFITS PURCHASED SERVICES MEDICAL & NURSING SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS., CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL & TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL ADMINISTRATION TOTAL NURSING & PERSONAL PER DIEM 08/17/1998 BCOM98EM.XLS C001 C002 C003 C004 COOS C006 C007 coDa C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 86 ELGIN MANOR !'!UDGEl" COMPARISON OF BUDGET TO DATE % VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUDGET TO DATE 1998 BUOGET DESCRIPTION 31-Jul-98 56.72% 51.03% 56.73% 57.38% 0,00% 20.73% 0,00% 1.75% 0.00% 0.00% 0.00% 0,00% 0,00% 0.00% 0.00% 56.21% (672.79) 4.124.67 12.01 142.46 0.00 ,128.23 0.00 424.39 29.17 0.00 116.67 0.00 0.00 0.00 0.00 5,304.80 01.784.07 28.837.51 425.49 8,607.54 621.77 3. 140,289.58 9.53 101,111.28 32,962.28 437.50 8,750.00 0.00 .750.00 0.00 437.50 29.17 0.00 116.67 0.00 0.00 0,00 0.00 145,584.38 173,333.63 56,506.76 750.00 15.000.00 750.00 50.00 200.00 3,000.00 ~OUSEKEEPINGSERVlCES SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTEND. COST· MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL HOUSEKEEPING PER DIEM F001 F002 F003 F004 F005 F006 F007 F008 F009 F010 F011 F012 F013 F014 F015 248,580.38 8.04 51,01% 50.40% 73.16% 126.18% 0.00% 80.68% 0.00% 38.72% 0.00% 64.18% 60.39% 25.57% 0.00% 0.00% 0,00% 0.00% 8,127.71 2.706.38 (1.053.01: (12,572.36; 0,00 (12,960.05) 0.00 56,631.17 17.197.36 5.194.68 23,072.36 64,758.88 19.903.74 4.141.67 10,500.00 11.015.23 34,120.69 7,100.00 18,000.00 4,441.39 0.00 (2.92) (34.12) 32.76 0.00 0.00 0.00 28.00 46,793.38 32.09 ,003.80 25.57 62.80% (11,286.221 (28.00) 158,693.52 10.78 8,771 0.00 33,833.33 0,00 3.212.50 0,00 29.17 969.66 58,33 0.00 0.00 0.00 0.00 147,407.30 252,688.23 8.14 BUILDING & PROPERTY OPERATIONS & MAINIJ;NANCE SALARIES BENEFITS PURCHASEO SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE CAPITAL EXPENOITURES EDUCATION & TRAINING ATTENO. COST· MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENOITURE RECOVERIES TOTAL BUILDING & PROPERTY OPERATIONS & MAINTENANCE PER DIEM SERVICES 58,000.00 22;650.00 50.00 ,662.31 100.00 F017 F018 F019 F020 F021 F022 F023 F024 F025 F026 F027 F028 F029 F030 F031 F032 F033 54.45% 50.11% 18.46% 60.91% 0.00% 25.18% 0.00% 49.00% 0.00% 0.00% 58.50% 0.00% 0.00% 0.00% 0.00% 52.38% 3.726.75 9.334.82 4.784.95 (309.74) 0.00 2.652.22 0.00 279.91 58.33 0.00 (0.33) 0.00 0.00 0.00 700.00' 29,826.90 92,479.36 56.857.35 2.215.05 7,309.74 ~470.09 7.00 262,463.06 17.83 2,014.45 206.206.13 66.192.17 7,000.00 7,000.00 0.00 4,666.67 0.00 ,750.00 58.33 0.00 6.67 0.00 0.00 0.00 ºº'-º!! 292,289.96 353,496.22 113,472.29 12,000.00 12.000.00 8,000.00 3,000.00 100.00 200.00 1,200.00' 501,068.51 16.15 PIETARY SERVICES SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMEN EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EPUCATION & TRAINING ATTENP. COST· MTGS., CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL DIETARY SERVICES PER PI EM TS SERVICES F034 F035 F036 F037 F038 F039 F040 F041 F042 F043 F044 F045 F046 F047 F048 F049 08/17/1998 BCOM98EM.XLS 2 87 ELGIN MANOR BUDGET COMPARISON 31-Jul-98 DESCRIPTION 1998 1998 199B VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO OATE TO OA TE TO PATE {unfav} - LilUNPRY ANO LINEN SERVICES~ 60.24% 56.31% 0.00% 51.25% 31.57% 0.00% 37.94% 0.00% 20.30% 0.00% 0.00% 232.59% 0.00% 0.00% 0.00% 22.20% 56.53% 3 52.18% 50.95% 40.36% 0.00% 0.00% 0.00% 0.00% 0,00% 104,27% 0.00% 27.64% 0.00% 47.72% 57.51% 0.00% 0,00% 0.00% 92.01% 36.46% 3.09% 0.00% -256.78% 52.42% 55.19% 0.00% 0.00% 51.65% 83.797.63 48,881.95 50,482.04 (1.600.09) 25.306.88 14,762.35 14,250.86 511,49 0.00 0.00 35,000.00 20,416.67 17,937.96 2,476.71 12.000.00 7.000.00 3,788.91 3,211.09 0.00 0.00 1,000.00 583.33 379,40 203.93 0.00 0.00 4,472.84 2,609.16 907.80 1.701.36 50.00 29.17 29.17 0.00 0.00 300.00 175.00 697.78 (522.78) 0.00 0.00 0.00 0.00 0.00 0.00 (9,000.00· (5.250.00) (1.998.00) (3,252.00) 152,927.35 89,207.62 86,446.75 2,760.87 4.93 5.87 109,092.92 63.637.54 56,928.03 6,709.51 30.546.02 17.818.51 15.564.26 2.254.25 2.500.00 1,458.33 1,008.8a 449,45 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 2.500.00 1,458.33 2,606.87 (1,148.54) 0,00 0.00 8,000.00 4,666.67 2,211.33 2,4S5.34 0.00 0.00 500.00 291.67 238.58 53.09 6,200.00 3,616.67 3,565.80 50.87 300.00 175.00 175.00 0.00 0.00 0.00 0.00 4.500.00 2.625.00 4.140.31 (1.515.31) 1.500.00 875.00 546.95 328.05 3,000.00 1,750.00 92.70 1.657.30 500.00 291.67 291.67 1.000.00 583.33 (2.567.84) 3,151.17 4.000.00 2.333.33 2.096.99 236.34 1,000.00 583.33 551.93 31.40 0.00 0.00 0,00 3,482.65 (3,482.65· 175,13~ 102,164.38 90,467.44 11,696.94 5.55 6.15 88 SALARIES BENEFITS PURCHASEP SERVICES INCONTINENCE SUPPLIES LAUNDRY SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTENO. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENPITURE RECOVERIES TOTAL LAUNDRY SERVICES PER OIEM F050 F051 F052 F053 F054 F055 F056 F057 F058 F059 F060 F061 F062 F063 F064 F065 FOBB !3ENERAL &ADMINISTRATIVE SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED AOMINISTRATION AUOIT FEES LEGAL & PROFESSIONAL FUNERAL AND BURIAL SUPPLIES EQUIP. & FURN. . NEW EQUIP. & FURN.· REPLACE. EQUIP. & FURN. . LEASE EQUIP. & FURN.· MAINT. MEOICAL DIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCIATION MEMBERSHIPS EDUCATION & TRAINING ATTEND. COST· MTGS.. CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIDENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENPITURE RECOVERIES SUBTOTAL GENERAL & AOMIN PER DIEM 08/1711998 BCOM98EM.xLS F067 F068 FOB9 F070 F071 F072 F073 F074 F075 F076 F077 F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 F089 F090 F091 F092 F093 ELGIN MANOR BUPG~EI COMPARISON OF BUOGET TO OA TE % VARIANCE fav (unfav) 1998 ACTUAL TO OA TE 1998 BUPGET TO PATE 1998 BUDGET PESCRIPTION 31-Jul-98 59.91% 0.00% 57.95% 0.00% 0.00% 0.00% 0.00% 0,00% 0.00% 0.00% 0.00% 0,00% 0,00% 0.00% 59.76% (1.940.80) 0.00 39.98 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 73,709.37 6,085.02 71.768.57 0.00 6,125.00 0,00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 23.031.84 0,500.00 0.00 55.85% 0.00 1,900.82) 36,402.48 79,794.39 5.42 818,154.75 55.69 0.00 77,893.67 854,557.24 133,531.84 4.30 11-464,955.26 47.22 UTILITIES INSURANCE COMMUNICATIONS MUNICIPAL BUSINESS TAX MUNICIPAL BUSINESS TAX CAPITAL TAX RENT MORTGAGE INTEREST OTHER INTEREST OTHER: OTHER: OTHER: OTHER: EXPENPITURE RECOVERIES SUBTOTAL FACILITY COSTS PER PIEM TOTAL OTHER ACCOMMODATION PER PI EM FACILIIY COSTS F094 FOSS Foes F097 FOSS FOS9 F100 F101 F103 F104 F105 F106 F107 F108 53.20% 45.97% 55.23% 55.85% 54.12% 97,912.44 14,554.16 5,244.09 36,402.48 154,113.18 1,013,886.34 54,093.87 93,339.24 818.154.75 1,979,474.20 1,111,798.78 68,648.03 98,583.33 854,557.24 2,133,581.38 1,905,940.77 117,682.33 169,000.00 1,464,955.26 3,657,678.36 SUMMARY NURSING & PERSONAL CARE PROGRAM & SUPPORT RAW FOOP COSTS OTHER ACCOMMOPATION TOTAL 4 89 08/17/1998 BCOM98EM.XLS TERRACE LODGE VARIANCE ANALYSIS Jul-98 Budqet Actual Variance Fav/(Unfav) 921,792.38 972,377.35 50,584.98 816,846.33 788,557.11 (28,289.22) 0.00 0.00 0.00 1,738,638.71 1,760,934.46 22,295.76 0.00 10,267.25 (10,267.25) 1.842,956.85 1,648,374.76 194,582.09 206,610.60 9{1 ITEM REVENUE Provincial Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURE Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) 08120/1998 VARIANCE.XLS Terrace Lodge TERRACE LODGE BUDGET COMPARISON 3.021 5.665 8,564 11,604 14,660 17,591 20,588 20,588 20,588 20,588 20,588 20,588 MONTH RESIDENT TOTALS DAYS 3,021 2.644 2.999 2,940 3,056 2,931 2,997 o o o o o Jan-98 Feb-98 Mar-98 Apr-98 May-98 JUn-98 Jul-98 AU9-98 Sep-98 Oct-98 Novw98 OecR98 31-Jul-98 SUBSIDY LEVEL OF CARE DAYS PEfLlliEM ,718,472.00 Blended 81.06 21,200 701,731.27 28,737.75 10,498.20 5,847.77 1.0 0.5 0.5 0.7 701,731.27 67,475.50 20,996.39 8.353.95 RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 746,814.98 971,657.02 0.00 788,657.11 (3,952.00) 13,213.00 (13,776.00: 1.283.33 ,756,982.46 746,814.98 788,557.11 MINISTRY OF HEALTH SUBSIDY MOH SUBSIDY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB - Supp funding to Jun 98. Part of base funding effective Ju11/98 LESS BASE CONSTRAINT PAY EQUITY TOTAL REVENUES TOTAL REVENUES ,644,422.76 10,267.25 102,292.45 EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) (104,318.14) 206,610.60 31-Jul-98 BUDGET TO VARIANCE fav(unfav) 08/19/1998 BCOM98TLXLS I 9 TERRACE LODGE BUPG_EI_~QMI'ARISON OF BUDGET TO PATE % VARIANCE fav (unfav) 199B ACTUAL TO OA TE 1998 BUPGET TO OA TE 1998 BUPGET DESCRIPTION 31-Jul-98 46.82% 39.14% 64.70% 60.02% 0.00% 0,00% 0.00% ~7.94% 33.21% 0.00% 0.00% 12.79% 0.00% 0.00% 0,00% 46.32% 41.75% 9.340.90 5.174.92 (531.93) (95.87) 0.00 3,500.00 0.00 2.783.32 1.256.32 58.33 291.67 45.54 466.67 0.00 0,00 ·1.922.œ 20,367.78 37,980.87 10.551.19 5,408.60 3,420.87 (333.32) 1,660.35 12.79 (7.411.25' 51,290.10 2.92 81.123.04 47.321.77 26,959.04 15,726.11 8.360.00 4.876.67 5,700,00 3,325.00 0.00 6,000,00 3.500.00 0.00 4.200.00 2,450.00 5.000.00 2.916.67 100.00 58.33 500.00 291.67 100.00 58.33 800.00 466.67 0.00 0,00 '16.000.00) (9.333.33 122,842.08 71,657.88 3.37 PROGRAM & SW_PJ'9RT SERVICES SALARI ES BENEFITS PWRCHASED SERVICES SWPPLlES EQWIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE PROGRAM RAW FOOO COSTS EDWCATION & TRAINING ATTENP. COST - MTGS.. CONV. OTHER: MISCELLANEOWS OTHER: SUBSCRIPTIONS FOR RES OTHER: OTHER: EXPENOITWRE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM 0001 0002 0003 P004 P005 0006 0007 0008 0009 P010 0011 D012 D013 0014 P015 D016 D017 60.24% 62.26% 60.21% (3.372.81) 117.88 (3.254.93) 106,331.14 (1,867.88' 104,463.26 6.94 102.958.33 (1.750.00 101,208.33 176.500.00 (3.000.00' 173,500.00 4.75 RAW FOOD RAW FOOO EXPENDITWRE RECOVERIES TOTAL RAW FOOP PER OIEM E001 E002 E003 55.40% 53.15% 0.00% 0.00% 54.87% 56.59% 50.63% 0.00% 58.08% 0.00% 0.00% 0.00% 47.03% 0.00% 0.00% 329.86% 89.62% 44.55% 0.00% 0.00% 0.00% 49.59% 54.48% 572.537.37 30,325.89 168.074.66 16,401.57 0.00 0,00 740.612.05 46,727.46 35,681.87 1,097.67 9.001.59 1 ,370.24 0.00 6.969.80 30.20 0,00 7,437.50 0,00 352.69 84.81 437.50 583.33 1.649.31 (1.357.64) 448.11 (156.44) 89.10 27.57 0.00 0.00 0.00 54,192.47 9,554.73 794,804.52 56.282.20 45.18 92 602.863.26 184,476.25 0.00 0.00 787,339.51 36,779.54 10,371.83 0.00 7.000.00 0.00 7,437.50 0,00 437.50 437.50 583.33 291.67 291.67 116.67 0.00 0.00 0.00 63,747.20 851,086.72 ,033,479.88 316,245.00 1,349,724.88 63,050.64 17.780.28 12.000.00 12.750.00 750.00 750.00 1,000.00 500.00 500.00 200.00 109,280.92 1,459,005.80 39.97 NURSING & PERSONAL CARE OIRECT CARE SALARIES BENEFITS PURCHASEO SERVICES EXPENOITURE RECOVERIES SUBTOTAL OIRECT CARE ADMI N ISTRA TION SALARIES BENEFITS PURCHASED SERVICES MEDICAL & NURSING SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTEND. COST - MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL& TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL APMINISTRATION TOTAL NURSING & PERSONAL PER PI EM C001 C002 C003 C004 C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 08/17/1998 BCOM98TL.XLS OF BUDGET TO OA Te Y. VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUDGET TO DATE 1998 BUPGET 51.28% 45.88% 29.63% 52.73% 0.00% 1,11% 0.00% 0.00% 0.00% 0.00% 11.08% 0.00% 54.51% 48.25% 69.17% 28.25% 0.00% 60.01% 47.57% 28.82% 0.00% 0.00% 0.50% 16.62% 0.00% 0.00% 0.00% 1.42% 0.00 29.17 231.33 41.71 0.00 0.00 0.00 (2.276.68) 48.60% 161451.19 (56.65) 82,192.06 4.61 2 53.82% 53.10% 10.99% 87.24% 0.00% 22.94% 0.00% 48.86% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 52.28% 15.272.22 5,585.54 7.574.89 (2.312.34) 0.00 2.548.15 0,00 189.40 58.33 0.00 58.33 0.00 0.00 0.00 .Q,QQ. 28,974.52 0.00% 0.00% 0.00% 48.63% 11,758.31 6,453.31 159.60 747.81 2.999.35 2,475.97 (1,413.45) 10,680.07 0.00 (127.65) 75.33 3.736.02 2.00 6.62 58.33 0.00 0.00 0.00 (2,333.33) 50.00 400.00 100.00 98,643.25 (4,000.00) 169,102.71 4.63 82,288.20 56,645.99 1.758.44 6,979.01 ,651.85 250,300,76 14.23 0.00 4,291.75 0.00 58.33 29.17 0.00 47.25 0.00 0.00 0.00 0.00 23,545.53 977.27 97,560.42 62.231.53 9,333.33 4,666.67 0.00 4,200.00 0.00 .166.67 58.33 0.00 58.33 0.00 0.00 0.00 0.00 279,275.28 85,472.49 23.785.47 164.80 7.041.46 42.773.67 11,850.98 9.019.63 10.026.26 4.577.54 333.00 3,647.01 338,675.00 106,682.63 16,000.00 8,000.00 7,200.00 2,000.00 100.00 00.00 418,767.63 . 13.12 11.08 116,558.55 6.63 TERRACE LOPGE BUDGET COMPARISON 31.Jul-98 DESCRIPTION HOUSEKEEPING SERVICES F001 SALARIES F002 BENEFITS F003 PURCHASEO SERVICES F004 SUPPLIES F005 EQUIPMENT - NEW F006 EQUIPMENT REPLACEMENTS F001 EQUIPMENT - LEASING F008 EQUIPMENT - MAINTENANCE FOOs EDUCATION & TRAINING F010 ATTEND. COST - MTGS.. CONV. F011 OTHER: MISCELLANEOUS F012 OTHER: F013 OTHER: F014 OTHER: F015 EXPENDITURE RECOVERIES TOTAL HOUSEKEEPING PER DIEM BUILPING & PROPERTY OPERATIONS & MAINTENANCE F017 SALARIES F018 BENEFITS F019 PURCHASEP SERVICES F020 SUPPLIES F021 EQUIPMENT - NEW F022 EQUIPMENT REPLACEMENTS F023 EQUIPMENT - LEASING F024 EQUIPMENT - MAINTENANCE F025 CAPITAL EXPENDITURES F026 EDUCATION & TRAINING F027 ATTEND. COST - MTGS.. CONV. F028 OTHER: MISCELLANEOUS F029 OTHER: F030 OTHER: F031 OTHER: F032 EXPENPITURE RECOVERIES F033 TOTAL BUILOING & PROPERTY OPERATIONS & MAINTENANCE PER OIEM DIETARY SERVICES F034 SALARIES F035 BENEFITS F036 PURCHASED SERVICES F037 SUPPLIES F038 EQUIPMENT - NEW F039 EQUIPMENT REPLACEMENTS F040 EQUIPMENT - LEASING F041 EQUIPMENT - MAINTENANCE F042 EDUCATION & TRAINING F043 ATTENP. COST - MTGS., CONV. F044 OTHER: MISCELLANEOUS F045 OTHER: F046 OTHER: F047 OTHER: F048 EXPENOITURE RECOVERIES F049 TOTAL OIETARY SERVICES PER OIEM 08/17/1998 BCOM98TL.XLS 83.25 97.230.80 30.238.78 324.40 7.789.27 0.00 4.375.00 0.00 0.00 0.00 45,773.02 14,326.95 7.606.18 20,708.33 0.00 4,449.89 408.33 7,383.03 0.00 29.17 233.33 0.00 58.33 29.17 0.00 58.33 0.00 140,104.09 166.681.37 51.837.91 556.11 3,353.04 78,468.03 24.560.49 13.039.17 35,500.00 7,628.39 700.00 12,656.63 7.500.00 100.00 60.00 00.00 240,178.43 6.58 93 TERRACE LOPGE BUPGET COMPARISON 31-Jul-98 DESCRIPTION 199B 199B 1998 VARIANCE % OF BUDGET BUOGET BUPGET ACTUAL fav TO OA TE TO PATE TO DATE (unfav) - LAUNPK'C8N!LLINEN SERVICES 54.99% 65.32% 52.18% 41.21% 73.89% 0.00% 64.07% 0,00% 0.00% 199.80% 0.00% 169.37% 0.00% 0.00% 0,00% 52.44% 53.99% 2,643.79 (1,371.44) 4,551.27 4,108.64 (390.79) 0.00 (51.65) 0.00 (70.52) (70.73) 0.00 (555.19) 0.00 0,00 0.00 ~ 8,498.70 43.536.96 12,824.27 38,615.40 9,891.36 ,856.18 576.65 2,622.00· 105,696.10 6.01 70.52 99.90 846.86 46.180.75 11,452.83 43,166.67 14.000.00 1,465.39 0.00 525.00 0.00 0.00 29.17 0.00 291.67 0.00 0.00 0.00 2.916.67 114,194.80 79.167.00 19.633.42 74.000.00 24,000.00 2,512.10 500.00 5,000.OQ' 196,782.62 5.36 900.00 50.00 SALARIES BENEFITS PURCHASEP SERVICES INCONTINENCE SUPPLIES LAUNDRY SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EDUCATION & TRAINING ATTENP. COST - MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL LAUNORY SERVICES PER DIEM F050 F051 F052 F053 F054 F055 F056 F057 FOSS F059 F060 F061 F062 F063 F064 F065 F066 50.40% 48.89% 7.50% 0.00% 0.00% 0,00% 0.00% 0.00% 84.75% 0.00% 25.37% 0.00% 83.02% 58.33% 0.00% 0.00% 0.00% 99.46% 40.66% 19.09% 0.00% 61.36% 69.80% 451.55% 0,00% 0.00% 46.11% -1 8,410.27 2,822.27 762.56 0.00 0.00 0.00 0.00 0.00 (660.43) 0.00 ,648.00 0.00 23.43) 0.00 45.83 0.00 0.00 ,501.23: 265.10 981.14 291.67 1.098.47 (206.46) (393.22) 0,00 6,387.05 19,927.59 (1 53,415.67 14,612.64 112.44 2.118.76 415.10 3,962.00 (806.80) .256.46 451.55 '6.387.05' 75,136.93 4.27 ,268.67 3,630.40 609.90 477.19 61,825.94 17,434.91 875.00 0.00 0.00 2,916.67 0.00 291.67 3.962.00 145.83 0.00 0.00 2.129.17 875.00 ,458.33 291.67 291.67 ,050.00 58.33 0.00 0.00 95,064.52 0.00 0.00 0.00 0.00 ,458.33 05,987.32 29.888.42 1,500.00 5.000.00 3.650.00 1,500.00 2,500.00 500.00 500.00 ,800.00 100.00 182,967.74 4.46 2,500.00 500.00 6,792.00 250.00 GENERAL & ADMINISTRATIVE SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED AOMINISTRA TION AUDIT FEES LEGAL & PROFESSIONAL FUNERAL AND BURIAL SUPPLIES EQUIP. & FURN. - NEW EQUIP. & FURN. - REPLACE. EQUIP. & FURN. - LEASE EQUIP. & FURN. - MAINT. MEOICAL PIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCIATION MEMBERSHIPS EDUCATION & TRAINING ATTENO. COST - MTGS., CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIDENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENDITURE RECOVERIES SUBTOTAL GENERAL & ADMIN PER DIEM 08/17/1998 BCOM98TL.XLS F067 F068 FOS9 F070 F071 F072 F073 F074 F075 F076 F077 F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 F089 F090 F091 F092 F093 3 94 TERRACE LOOGE I;lUPGET COMPARiSoN OF BUDGET TO DATE % VARIANCE fav (unfav) 1998 ACTUAL TO OATE 1996 BUDGET TO PATE 1998 BUDGET DESCRIPTION 31..Jul-98 37.05% 0.00% 72.78% 0.00% 0.00% 0,00% 0.00% 0,00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 40.69% 49.42% 4 54.48% 41.75% 60.21% 49.42% 52.05% 41,237.69 62.388.65 52,335.49 30,053.16 0,00 0.00 16.000.00 9,333.33 11 ,644.99 (2.311.66) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 157.237.69 91,721.99 63,980.48 27,741.51 4.31 3.64 1,404,006.72 819,003.92 693,864.88 125,139.04 35.49 39.44 1,459,005.80 651.066.72 794,604.52 56,262.20 122,842.08 71,657.66 51,290.10 20,361.78 173,500.00 101,208.33 104,463.26 (3,254.93) 1,404,006.72 619,003.92 693,864.88 125,139.04 3,159.354.60 1,842,956.85 11-644,422.76 196,534.09 95 FACILITY CO.S],-'1 UTILITIES INSURANCE COMMUNICATIONS MUNICIPAL BUSINESS TAX MUNICIPAL BUSINESS TAX CAPITAL TAX RENT MORTGAGE INTEREST OTHER INTEREST OTHER: OTHER: OTHER: OTHER: EXPENOITURE RECOVERIES SUBTOTAL FACILITY COSTS PER PI EM TOTAL OTHER ACCOMMOOATION PER DIEM F094 F095 FOS6 F097 F096 FOS9 F100 F101 F103 F104 F105 F106 F107 F108 SUMMARY NURSING & PERSONAL CARE PROGRAM & SUPPORT RAW FOOD COSTS OTHER ACCOMMODATION TOTAL 08117/1998 BCOM98TL.XLS BOBIER VILLA VARIANCE ANALYSIS Jul-98 Budqet Actual Variance Fav/(Unfav) 664,253.25 691,674.66 27,421.41 433,994.17 426,640.30 (7,353.87) 0.00 0.00 0.00 1,098,247.41 1,118,314.96 20,067.54 0.00 5,516.54 (5,516.54) 1,404,371.82 1,299,830.43 104,541.39 119,092.39 96 ITEM REVENUE Provlnciai Subsidy Resident Revenue MOH Prior Year Adj Total Revenue EXPENDITURES Community Support Services Long-Term Care TOTAL VARIANCE Fav/(Unfav) 08/20/1998 VARIANCE.XLS Bobier Villa BOBIER VILLA BUDGET COMPARISON .711 3.304 5,027 6,736 8,472 10,177 11,944 11,944 11.944 11,944 11,944 11.944 MONTH RESIDENT TOTALS DAYS 1,711 1,593 1,723 1,709 1.736 1.705 1.767 o o o o o Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun~98 Jul-98 Aug-98 Sep-98 Oct-98 Nov-98 Dec-98 31-Jul-98 SUBSIDY LEVEL OF CARE DAYS PER DIEM ,089,976.80 Blended 90.20 2,084 400.043.39 9,415.50 3,882.96 0.00 413,341.85 1.0 0.5 0.5 0.7 400,043.39 18,831.00 7,765.91 0.00 RESIDENT REVENUES BASIC PRIVATE SEMI-PRIVATE PRE LTC 413,341.85 676,634.96 0.00 426.640.30 (914.00) 8,769.45 (3,772.42) 10.042.67 .117,400.96 426,640.30 MINISTRY OF HEALTH SUBSIDY MOH SUBSIDY PRIOR YEARS RESIDENT REVENUES COMFORT ALLOWANCE WCB - Supp funding to Jun 98. Part of base funding effective Ju11/98 BASE CONSTRAINT PAY EQUITY TOTAL REVENUES TOTAL REVENUES ,298,916.43 5,516.54 (187,032.02) EXPENDITURES COMMUNITY SUPPORT SERVICES NET INCOME (COUNTY EXPENDITURE) (306,124.40) 119,092.39 31-Jul-98 BUDGET TO VARIANCE fav(unfav) 08/19/1998 BCOM98BO.XLS 97 BOBIER VILLA BUDGET COMPARISON 1998 1998 1998 VARIANCE %OF BUDGET BUDGET BUPGET ACTUAL fav TO OATE TO PATE TO PATE (unfav) DESCRIPTION 31..Jul-98 29.68% 27.93% 20.07% 6.66% 0.00% 0.00% 0,00% M26.67% 7.83% 0,00% 0.00% 437.75% 0.00% 0.00% 0.00% ~23.51 % 28.90% 55.14% 24.39% 55.68% 53.91% 51.83% 0,00% 0.00% 53.47% 51.54% 44.06% 0.00% 47.34% 0.00% 9.30% 0,00% 39.15% 0.00% 0.00% 209.12% 107.35% 85.58% 0.00% 0.00('/0 0.00% 48.90% 53.17% 43.706.53 25,495.48 2.970.65 12.524.83 14.073.50 8,209.54 3,930.98 4,278.56 11,000.00 6,416.67 2,208.06 4.208.61 4,000.00 2,333.33 266.45 2,066.88 0.00 0.00 100.00 58.33 58.33 0.00 0.00 1,250.00 729.17 (333.32) 1,062.49 3.000.00 1,750.00 234.86 1,515.14 50.00 29.17 29.17 0.00 0.00 100.00 58.33 437.75 (379.42) 0.00 0.00 0.00 0.00 0.00 0.00 (5.000.00' (2.916.67' 1.175.51 (4,092.18) 72,280.03 42,163.35 20,890.94 21,272.41 3.47 2.05 114,427.50 66.749.38 63.092.81 3.655.57 (2.000.00' (1.166.67' (487.78) (678.89) 112,427.50 65,582.71 62.605.03 2,977.68 5.40 6.15 992,017.40 578,676.82 534.794.87 43,881.95 266.180.07 155.271.71 137,947.86 17,323.85 0.00 0.00 0.00 0.00 1,258,197.47 733,948.52 672,742.73 61,205.79 56,532.84 32,977.49 29,136.90 3,840.59 15,037.74 8,772.02 6,625.08 2.146.94 0.00 0.00 11.500.00 6.708.33 5,444.41 1,263.92 0.00 0.00 3.000.00 1,750.00 279.13 1,470.87 0.00 0.00 1,000.00 583.33 391.51 191.82 100.00 58.33 56.33 0.00 0.00 300.00 175.00 627.35 (452.35) 300.00 175.00 322.06 (147.06) 250.00 145.83 213.95 (68.12) 0,00 0.00 0,00 0.00 0.00 0,00 88,020.58 51,345.34 43,040.39 8,304.95 1,346,218.05 7B5,293.85 715,783.12 69,510.74 64.71 70.33 9~ PROGRAM & SUPPORT: SERVICES SALARIES BENEFITS PURCHASEP SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE PROGRAM RAW FOOD COSTS EDUCATION & TRAINING ATTENO. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES TOTAL PROGRAM & SUPPORT PER DIEM RAW FOOD SERVICES RAW FOOP EXPENOITURE RECOVERIES TOTAL RAW FOOO PER OIEM D001 0002 0003 0004 0005 0006 P007 P008 P009 P010 P011 P012 P013 D014 D015 D016 D017 E001 E002 E003 NURSING & PERSONAL CARE DIRECT CARE SALARIES BENEFITS PURCHASEO SERVICES EXPENOITURE RECOVERIES SUBTOTAL DIRECT CARE ADMINISTRATION SALARIES BENEFITS PURCHASED SERVICES MEOICAL & NURSING SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTENP. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL & TRANSP OTHER: SHARPS DISPOSAL OTHER: OTHER: EXPENOITURE RECOVERIES SUBTOTAL AOMINISTRATION TOTAL NURSING & PERSONAL PER DIEM 08/17/1998 BCOM98BO.XLS C001 C002 C003 C004 C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 0021 BOBIER VILLA BUPJ;ET COMPARISON OF BUDGET TO OA TE % VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUOGET TO PATE 1998 BUOGET DESCRIPTION 31-Jul-98 53.87% 49.72% 29.68% 62.34% 0.00% 1.54% 0.00% 11.92% 0.00% 0,00% 971.02% 0,00% 0.00% 0.00% 0.00% 52.77% 6,093,97 3.115.49 401.11 (470.67) 0.00 .703.71 0.00 116.02 29.17 0.00 (456.34) 0.00 0.00 0.00 0.00 10,532.45 73,555.94 17.991.74 415.56 7,316.09 99,840.94 9.81 46.29 29.81 485.51 79,649.91 21,107.23 816.67 6,845.42 0,00 ,750.00 0.00 145.83 29.17 0.00 29.17 0.00 0.00 0.00 0.00 110,373.39 136,542.70 36,183.82 1.400.00 11,735.00 3,000.00 50.00 189,211.52 9.09 250.00 50.00 HOUSEKEEPING SERYICES SALARIES BENEFITS PURCHASEO SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· LEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTEND. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: OTHER: OTHER: EXPENPITURE RECOVERIES TOTAL HOUSEKEEPING PER OIEM SERVICES F001 F002 F003 F004 FODS F006 F007 F008 F009 F010 F011 F012 F013 F014 F015 54.78% 50.68% 58.46% 220.71 % 0.00% 43.07% 0,00% 1255.09% 0.00% 0.00% 0.00% 391.79% 0.00% 0.00% 0.00% 0.00% 70.04% ,613.28 873.34 (16.60) (6,495.07) 0.00 305.25 0.00 (5.983.78) 0.00 29.17 875.00 (333.46) 0.00 0.00 0.00 0.00 t9,132.881 24,901.22 5.781.80 7.616.24 8,828.40 861.42 391.79 54,656.32 5.37 6,275.45 26,514.50 6,655.14 7.599.64 2,333.33 0.00 .166.67 0.00 291.67 0.00 29.17 875.00 58.33 0.00 0.00 0.00 0.00 45,523.44 45,453.42 11,408.81 13.027.96 4,000.00 500.00 50.00 ,500.00 100,00 78,040.19 3.75 2,000.00 BUILDING & PROPER OPERI\TIONS_& MAINTENANCE SALARIES BENEFITS PURCHASED SERVICES SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· lEASING EQUIPMENT· MAINTENANCE CAPITAL EXPENDITURES EDUCATION & TRAINING ATTENP. COST· MTGS., CONV. OTHER: MISCELLANEOUS OTHER: COOL FOG HUMIDIFICATION OTHER: OTHER: EXPENPITURE RECOVERIES TOTAL BUILDING & PROPERTY OPERATIONS & MAINTENANCE PER DIEM F017 F018 F019 F02D F021 F022 F023 F024 F025 F026 F027 F028 F029 F030 F031 F032 F033 64.92% 64.25% 39.46% 50.28% 0.00% 65.73% 0.00% 0.00% 0.00% 0.00% 237.90% 0.00% 0.00% 0.00% 0.00% 64.15% (12.227.84: (3.071.11: 1.132.29 644.38 0.00 (536.97) 291.67 0.00 58.33 0.00 (359.12) 0.00 0.00 0.00 583.33· t14,651.71 120,443.17 33.371.40 2.367.71 4,022.29 475.79 161,509.00 15.87 828.64 08.215.33 30,300.29 3,500.00 4,666.67 0.00 291.67 291.67 0.00 58.33 0.00 6.67 0.00 0.00 0.00 ~ 146,857.29 85.512.00 51,943.36 6,000.00 8,000.00 500.00 500.00 00.00 200.00 1.000.00' 251.7~ 12.10 DIETARY S_ERVIClili SALARIES BENEFITS PURCHASED SUPPLIES EQUIPMENT· NEW EQUIPMENT REPLACEMENTS EQUIPMENT· lEASING EQUIPMENT· MAINTENANCE EDUCATION & TRAINING ATTEND. COST· MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: TRAVEL & TRANSPORTATION OTHER: OTHER: EXPENOITURE RECOVERIES TOTAL OIETARY SERVICES PER PIEM SERVICES F034 F035 F036 F037 F038 F039 F040 F041 F042 F043 F044 F045 F046 F047 F048 F049 2 0811711998 BCOM98BOXlS 99 BOBIER VILLA aUDGET COMPARISON 31-Jul-98 OESCRIPTION 1998 1998 1998 VARIANCE % OF BUDGET BUDGET BUDGET ACTUAL fav TO PATE TO PATE TO DATE (unfav) - LAUNDRY ANO LINEN SERVICES 53.10% 51.66% 40.26% 37.07% 397.66% 0,00% 0.00% 0,00% 0.00% 0.00% 0.00% 48.85% 0.00% 0.00% 0.00% 10.68% 47.93% 55.38% 54.94% 39.10% 0.00% 0.00% 0.00% 0.00% 0,00% 49.59% 0.00% 20.45% 0.00% 0,00% 49.95% 0.00% 0.00% 0.00% 97.12% 14.79% 0.00% 0.00% 42.08% 44.37% 36.70% 0.00% 0.00% 52.16% 3.345.61 1.152.81 9,532.65 5.315.09 (1.3S7.32) 0.00 466.67 0.00 58.33 29.17 0.00 9.48 0.00 0.00 0.00 2.382.67 16,169.83 33,972.01 8,922.95 21,238.18 9,268.24 1,590.65 ~ 74,506.88 7.32 48.85 37,317.62 10,075.76 30.770.83 14,583.33 233.33 0.00 466.67 0.00 58.33 29.17 0.00 58.33 0,00 0.00 0.00 2.916$ 80,676.71 63,973.06 17,272.73 52,750.00 25.000.00 400.00 00.00 5,000.00· 155,445.79 7.47 800.00 100.00 50.00 SALARIES BENEFITS PURCHASEO SERVICES INCONTINENCE SUPPLIES LAUNORY SUPPLIES EQUIPMENT - NEW EQUIPMENT REPLACEMENTS EQUIPMENT - LEASING EQUIPMENT - MAINTENANCE EOUCATION & TRAINING ATTEND. COST - MTGS.. CONV. OTHER: MISCELLANEOUS OTHER: VALET SERVICES OTHER: OTHER: EXPENPITURE RECOVERIES TOTAL LAUNDRY SERVICES PER DIEM F050 F051 FOS2 F053 F054 F055 F056 F057 F058 F059 F060 F061 F062 F063 F064 F065 F066 ,999.39 609.66 (307.63) 0.00 0.00 0.00 (1.035.60) 130.64 583.33 58.33 162.54 279.19 195.03 0.00 786.69 6,554.78 0.00 74.84 0.00 2,272.83 0.00 175.00 324.70 145.83 0.00 0.00 0.00 37,452.14 9.884.45 890.96 ,227.17 420.79 887.48 (136.70) 86.69' 55,4õ4:61 5.44 ,935.72 2,593.10 44.36 991.83 39,451.53 10.494.11 583.33 0,00 3,500.00 0,00 175.00 2.260.42 145.83 0.00 175.00 583.33 58.33 583.33 .166.67 58.33 0.00 0.00 61,959.39 0,00 0.00 0.00 0.00 0.00 66.67 0.00 .557.50 67,631.20 17,989.90 1.000.00 2.000.00 300.00 3,875.00 250,00 00.00 1,000,00 2.000.00 100.00 106,216.10 5.11 2,670.00 300.00 ,000.00 6.000.00 GEN.EH8J. & ADMINISTRATIVE SALARIES BENEFITS PURCHASED SERVICES MANAGEMENT FEES ALLOCATED ADMINISTRATION AUDIT FEES LEGAL & PROFESSIONAL FUNERAL ANO BURIAL SUPPLIES EQUIP. & FURN. - NEW EQUIP. & FURN.· REPLACE. EQUIP. & FURN. - LEASE EQUIP. & FURN. - MAINT. MEDICAL PIRECTOR LICENSE FEES AND DUES CONSULTING FEES ACCREDITATION FEES ASSOCIATION MEMBERSHIPS EDUCATION & TRAINING ATTENO. COST - MTGS.. CONV. HONORARTIUMS & DONATIONS OTHER: MISCELLANEOUS OTHER: MILEAGE OTHER: RESIOENT CLOTHING OTHER: TRANSFER TO RESERVE EXPENDITURE RECOVERIES SUBTOTAL GENERAL & ADMIN PER DIEM 08/17/1998 BCOM98BO.XLS F067 F068 F069 F070 F071 F072 F073 F074 F075 F076 F077 F078 F079 F080 F081 F082 F083 F084 F085 F086 F087 F088 FOB9 F090 F091 F092 F093 3 ton BOBIER VILLA BUO(3ET COMPARisoN % OF BUDGET TO OA TE VARIANCE fav (unfav) 1998 ACTUAL TO DATE 1998 BUPGET TO PATE 1998 BUDGET OESCRIPTION 31-Jul-98 4 55.87% 0.00% 57.46% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 56.02% 57.00% 53.17% 28.90% 55.68% 57.00% 53.95% 87,300.00 50.925.00 48.778.33 2.146.67 0.00 0.00 8,600.00 5,016.67 4.941.26 75,41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 --º.:.QQ. 95,900.00 55,941.67 53,719.59 2,222.08 4.61 5.28 - 876,568.96 511,331.89 499,637.34 11,694.55 42.13 49.09 1,346,218.05 785,293.86 715,783.12 69,510.74 72,280.03 42,163.35 20,890.94 21,272.41 112.427.50 65,582.71 62,605.03 2,977.68 876.568.96 511,331.89 499,637.34 11,694.55 2,407,494.54 1,404,_371.82 1,298,916.43 105,455.39 10 EACILlTY COST'> UTILITIES INSURANCE COMMUNICATIONS MUNICIPAL BUSINESS TAX MUNICIPAL BUSINESS TAX CAPITAL TAX RENT MORTGAGE INTEREST OTHER INTEREST OTHER: OTHER: OTHER: OTHER: EXPENDITURE RECOVERIES SUBTOTAL FACILITY COSTS PER DIEM TOTAL OTHER ACCOMMODATION PER OIEM 1094 F095 FOSS F097 F098 FOS9 F100 F101 F103 F104 F105 F106 F107 F108 SUMMARY NURSING & PERSONAL CARE PROGRAM & SUPPORT RAW FOOD COSTS OTHER ACCOMMODATION TOTAL 08/17/1998 BCOM98BO.XLS COUNTY OF ELGIN AGRICULTURE BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 7.00% 13.38% 12,576 450 715 134 1 14,292 583 24,500 1,000 Contract Enforcement Vehicle Maintenance 7.25% 13,026 1,849 14,875 25,500 TOTAL 09/14/1998 AGRICUL TXLS 102 , ELGIN COUNTY PIONEER MUSEUM BUDGET COMPARISON 1998 31-Jul-98 % of Budqet To date Variance Fav/(Unfav) YTD Actual YTD Budaet 1998 Budqet 01.93% 0.00% 0.00% 100.00% 65.77% 67.98% 378.00% 74.06% ,743.67 ,458.33) (583.33) .041.67 743.67 241.26 159.83 401.09 (1 4,077.00 0.00 0.00 2,333.33 1,458.33 583.33 1,458.33 5.833.33 1,458.33 1 2,500.00 6,577.00 1,699.59 189.00 888.59 29.17 1,487.50 4,000.00 2,500.00 1,000.00 2,500.00 1 0,000.00 2,500.00 50.00 2,550.00 REVENUES Province of Ontario SEEPISCPP Grant Foundations City of St. Thomas TOTAL GRANTS Projects Rental Income TOTAL PROJECTS 197.95% 50.23% 167.75% 72.33% 68.40% 349.05 (202.69) 273.55 494.88 1,255.64 419,38 419.90 1,564.66 2,169.90 10,635.49 145.83 ,458.33 145.83 1,750.00 9,070.83 250.00 2,500.00 250.00 Membership Admissions Donations TOTAL OTHER REVENUE TOTAL REVENUE ncome 1 3,000.00 15,550.00 52.88% 51.73% 97.34% 54.95% 51.91% 87.17% 26.16% 55.98% 18.80% 77.03% 77.38% 24.06% 59.37% 55.87% 31.91% 41.89% 54.70% 2,182.98 475.15 (975.10) 1.683.04 - 160.54 (576.82) 386.14 141.50 (181.40) (149.53) (95.22) 171.38 (143.42) 61.54 924.82 986.36 2,525.98 21,150.35 3,724.85 2,433.43 27,308.63 1,297.79 1,743.49 313.86 3,358.50 356.40 616.20 386.89 120.29 8,193.42 1,396.79 1,116.85 2.513.64 38,015.69 23,333.33 4,200.00 1,458.33 28,991.67 40,000.00 7,200.00 2,500.00 1,458.33 1,166.67 700.00 3,500.00 175.00 466.67 291.67 291.67 8,050.00 1,458.33 2,041.67 3,500.00 40,541.67 500.00 13,800.00 2,500.00 3,500.00 6,000.00 69,500.00 Benefits & Allowances Casual Wages & Benefits TOTAL SALARIES & BENEFITS Curator/Conservation/Exhibits Advertising Events Utilities Miscellaneous Conventions Membership Dues Staff Travei TOTAL OTHER EXPENSES Office Supplies Maintenance TOTAL OFFICE EXPENSES TOTAL EXPENSES EXPENDITURES Salaries 49,700.00 2,500.00 2,000.00 1,200.00 6,000.00 300.00 800.00 500.00 50.75% 4,090.63 27,380.20 31,470.83 53,950.00 COUNTY CONTRIBUTION 9/2198 BCOM98MU.XLS :3 10 % OF BUDGET VARIANCE FAV(UNFAV) YTD ACTUAL YTD BUDGET 1998 BUDGET ELGIN COUNTY LIBRARY 1998 BUDGET COMPARISON July 31.1998 55.38% 65.87% 57.54% 62.24% 11,438.22 (34,545.89) 1,456.33 (18,501.90) (40,153.241 214,209.67 301,956.50 105,669.92 18,501.90 640,337.99 225,647.89 267,410.61 107,126.25 0.00 600,184.75 386,824.95 458,418.19 183,645.00 0.00 1,028,888.14 Comm. Access Personnel Costs Salaries - Main Saiaries - Branches Benefits Salaries/Benefits 67.93% 58.19% 86.79% 52.58% 54.08% 67.33% 17,278.44) 36.03 (2,319.53) 126.66 21.29 (19,413.991 122.278.44 14,547.30 7,073.70 1,156.67 270.38 145,326.49 05,000.00 14,583.33 4,754.17 1,283.33 291.67 125,912.50 180,000.00 25,000.00 8,150.00 2,200.00 500.00 215,850.00 Collection Expenses: Collection Purchases Coilection Processing Periodicals & Subscriptions Shipping Bookbinding 30.65% 33.76% 33.56% 91.25% 35.76% 59.77% 52.03% 276.88 1,474.19 1,981.98 1,975.01) 1,760.39 (315.29 3,203.14 306.45 2,025.81 2,684.69 5,475.01 2,789.61 13,148.62 26,430.19 583.33 3,500.00 4,666.67 3,500.00 4,550.00 12,833.33 29,633.33 1,000.00 6,000.00 8,000.00 6,000.00 7,800.00 22,000.00 50,800.00 Overhead Expenses: Miscellaneous Repairs & Maint Furniture & Fixtures Eqt. Repairs, Maint, Contracts Association Fees/Memberships Book Van - Maintenance Telephone - Branches/Main 105.10% 42.37% 39.83% 36.95% 50.00% 50.00% 50.00% 50.00% 50.00% 39.11% 50.00% 61.89% 0.00% 39.71% (7,483.20) 2,801.19 1,536.14 2,063.36 2,916.67 473.08 1,125.00 431.67 620.67 741.42 518.00 (270.26) 29,166.67 34,640.40 16,816.53 7,436.31 3,305.53 3,565.81 17,500.00 2,838.50 6,750.00 2,590.00 3,724.00 1,508.50 3,108.00 4,703.59 0.00 73,846.77 9,333.33 10,237.50 4,841.67 5,629.17 20,416.67 3,311.58 7,875.00 3,021.67 4,344.67 2,249.92 3,626.00 4,433.33 29,166.67 108,487.17 t04 16,000.00 17,550.00 8,300.00 9,650.00 35,000.00 5,677.00 13,500.00 5,180.00 7,448.00 3,857.00 6,216.00 7,600.00 50,000.00 185,978.00 2) Leases: Photocopier Ayimer Bayham Belmont Dutton/Dunwich Port Burwell Port Stanley Rodney Shedden Springfield Vienna West Lorne St. Thomas Public Library ($550.00 x 08124/1998 BCOM98LI.XLS ELGIN COUNTY LIBRARY 1998 BUDGET COMPARISON July 31.1998 1998 YTD YTD VARIANCE % BUDGET BUDGET ACTUAL FAV(UNFAV) OF BUDGET 9,000.00 5,250.00 5,653.07 (403.07) 62.81% 2,000.00 1,166.67 825.44 341.23 41.27% 3,000.00 1,750.00 3,000.00 (1,250.00) 00.00% 100.00 58.33 70.75 (12.42) 70.75% 500.00 291.67 497.12 (205.45) 99.42% 250.00 145.83 10.50 135.33 4.20% 1,500.00 875.00 272.68 602.32 18.18% 6,000.00 3,500.00 3,468.31 31.69 57.81% 6,000.00 3,500.00 4,408.64 (908.64 ) 73.48% 28,350.00 16,537.50 18,206.51 (1,669.01) 64.22% 62,000.00 36,166.67 42,757.39 (6,590.72) 68.96% 5,000.00 2,916.67 4,608.94 (1,692.27) 92.18% 67,000.00 39,083.33 47,366.33 (8,283.00) 70.70% 1,576,866.14 919,838.58 951,514.28 (31,675.70) 60.34% 102,352.00 59,705.33 24,756.00 (34,949.33) 24.19% 62,419.72 36,411.50 58,268.15 21,856.65 93.35% 164,771.72 96,116.84 83,024.15 (13,092.69) 50.39% $1,412,094.42 $823,721.75 $868,490.13 {$44,768.39L 61.50% - 105 Library Services Supplies Photocopies (O.E. Programs Petty Cash - Branches Advertising Miscellaneous Expenses Meals Mileage Staff DevelopmentlTraining COUNTY CONTRIBUTION 08/24/1998 BCOM98L1.XLS TOTAL EXPENDITURES Automation: Computer Hardware Computer Software Revenue Provincial Grant Other Revenue TOTAL REVENUE COUNTY OF ELGIN LAND DIVISION BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. V.T.D ACTUAL V.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 58.92% 46.16% 100.00% 51.97% 0.00% 43.79% -4.10% 12.32% 56.58% (235) 1,217 23,574 4,616 150 23,339 5,833 87 40,010 10,000 150 (63) 89 1,750 73 275 690 000) 728 o 219 (18) 185 (32,250) 817 ,750 292 257 875 (33,250) 1 1,400 3,000 500 Sec. Treas. - Salaries Committee - Salaries Other Membership Fee Travel & Mileage Professional Development Miscellaneous 440 1,500 (57,000) Subscriptions Office Supplies Fees (1 2,797 (2,797) o o TOTAL 106 09/14/1998 LANDXLS COUNTY OF ELGIN EMERGENCY MEASURES BUDGET COMPARISON %OF BUDGET VARIANCE () unfav. Y.T.D. ACTUAL Y.T.D BUDGET 1998 BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 52.08% 0.00% 0.00% 46.34% 50.75% 0.00% 0.00% 2,221 1,167 8,657 90 18,487 348 507 47 20,708 1,167 8,657 437 35,500 2,000 14,840 750 Salaries & Benefits Promotion Bell Neutral Answer Service Professional Development 76 536 (8,657) 583 583 (8,657) 000 000 1 1 Trave Operations Revenue 48.17% 4,090 19,389 23,479 107 (14,840) 40,250 TOTAL COUNTY OF ELGIN SOCIAL SERVICES BUDGET COMPARISON %OF BUDGET VARIANCE unfav. Y.T.D. ACTUAL Y.T.D. BUDGET TOTAL BUDGET 31-Jul-98 ACCOUNT DESCRIPTION 49.61% 73.26% 32.74% 78.76% 313,916 (8,209) 5,119 () 1,786,072 40,292 6,547 43,319 2,099,988 32,083 11,667 32,083 3,600,000 55,000 20,000 55,000 BENEFITS General Welfare Assist. Special Assistance Homemakers Day Nurseries (11,236) 50.30% 51.87% 44.19% 37.01% 45.31% 36.46% 67.19% 75.14% 299,591 28,097 3,677 853 782 875 (3,101) (840) 876,230 225,652 11,490 1,480 2,718 1,458 23,517 3,757 2,175,821 253,749 15,167 2,333 3,500 2,333 20,417 2,917 3,730,000 435,000 26,000 4,000 6,000 4,000 35,000 5,000 Total Benefits ADMINISTRATION Wages & Benefits Travel & Mileage Professional Development Telephone Postage Rent Office Operations 52.44% 0.00% 0.00% 8.76% 0.00% 30,343 (24,125) (834) 22,991 60.700 270,072 24,125 834 4,064 (60,700) 300,415 o o 27,055 o 515,000 46,380 Total Administration ONTARIO WORKS Salaries & Benefits Office Expenditures Other Expenditures Provincial Funding -68.30% 58,732 677) (31 27,055 46,380 Total Ontario Works 49.28% 54.73% 49.63% 80.28% 33.52% 388,666 (9,270) (256,222) 9,655 2,114,625 (140,937) (1,461,101) (35,321) (5,363) 2,503,291 (150,207) (1,717,324) (25,667) (9,333) 380 (257,500) (2,944,000) (44,000) (16,000) 4,291 TOTAL EXPENDITURES REVENUE Admin Subsidy Benefits Subsidy Day Nursery Subsidy Homemakers Subsidy (3,970) 50.37% (259,808) 1,642,723) 1,902,531 ) 500) (3,261 Total Revenue 45.82% 49.35% 58.12% 128,858 180,144 140 902 989,316 38,360 471 600,760 1.169,460 38,500 029,880 2,004,800 66,000 1 SUBTOTAL Family Benefits Download Child Care Download 48.36% 309,142 1,499,578 108 1,808,720 3,100,680 TOTAL 1998 COUNCIL CORRESPONDENCE - SEPTEMBER 22ND Items for Consideration 1. Terry Carroll, CEO, United Way of Elgin-St. Thomas, concerning the one year "Advanced Funding Program". set up by the province to offset charitable losses, and offering their assistance to the County in identification of local funding priorities. (ATTACHED) 2. Mel Lastman, Mayor, City of Toronto, requesting support for the position Toronto City Council has taken to encourage the Provincial and Federal governments to establish sulphur limits in gasoline. (ATTACHED) 3. Stephen McDonald, Administrator and Clerk-Treasurer, Township of Elizabethtown, with a resolution requesting that the government reduce sulfur in gasoline. (ATTACHED) 4. The Township of Hope, with a resolution requesting support from municipalities to object to the Province's 1998 Levy for the Commercial/Industrial Education Tax Requisitions. (ATTACHED) 5. Wm. Bouma, Clerk-Administrator, County of Hastings, with a resolution re: Ontario Works Directives, requesting the Province to re-introduce the working poor, senior citizens and disabled as eligible classes of person in regards to the provision of Special Assistance. (ATTACHED) 6. Wm. Bouma, Clerk-Administrator, County of Hastings, with resolution re: downloading of land ambulance services and correspondence concerning their meeting with the Parliamentary assistant to the Minister of Health. (ATTACHED) 109 United Way Thomas of Elgin-St. Mr. Perry Warden The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 )W1œŒO~Œ[f 1998 CluUerbuck 21 August (mfp ~ 1998 COU¡.¿TY (Jf EtGl!\'i CLERK'S OfFltE Clutterbuck, The executive committee of Elgin-St. Thomas United Way Services has asked me to write you in regards to the Advance Funding Program, a one-year transitional funding program set up by the province to offset losses to charities as a result of the cancellation of roving Monte Carlo charity casinos. Mr. Dear We understand that a sum of money will be distributed to municipalities throughout the province, with the program ending March 31, 1999. We are writing, first, to offer our assistance with the identification of local funcjing priorities and the creation of a manageable and efficient application process for the county or any of its municipalities. United Way regularly uses an application process and has a citizen review panel in place for deciding funding for agencies as well as special grants to non-profit organizations. This model could be useful to the county or its municipalities in developing an accountable and transparent way for dealing with the Advance Funding Program. In addition, municipalities might wish to allocate some of these program funds to Elgin-SI. Thomas United Way Services, which could distribute them to local charities through an effective and efficient allocation process. (Please note that with this option, we would not be limited to United Way agencies, but could be dealing in a broadly-based way with all charitable organizations, as we do with our Demonstration and Development Fund). or both, of these options appeals to you, write if either, Please call or 110 ,';' YO~rUIY /1 f1f" , I Terry C 011 CEO FAX 519-631-9253 Thomas ON N5R 2Z9, 519-631-3171 Registered Charity No. 118897107 RROOOI St. (Rear), 120 Centre St. Mel Lastman Mayor Metro Hall 55 John Street Stn. 1070. 7th Floor Toronto. Ontario Canada M5V 3C6 Tel: 416-395-6464 Fax: 416-395-6440 i~·.'.!1\.i ~.' .;@!~~?~~. "'W\\·,. ¡~!?. ~..~ t 'W ,.~~\ 'Mr 'ê 11 " 'i ":~\\:~ !"')l>:"" "",' :,: ; -If , --S'E~ lõRONTO -. - , !~~'.'r;O f,!JIJNIY ©!' Rfi!1 £.LERK~S ~, 998 Clerk Ontario Municipalities with a population over 50,000 August 28, TO in Gasoline Sulphur Conteut Subject: municipality about to inform your of our Toronto City Council am writing to you at the request sulphur content levels in gasoline. We have learned that the Federal and Provincial governments could substantially improve the health of Ontario residents by regulating the sulphur content in the gasoline sold in our province. A report released by the Federal government indicates that health benefits worth $6.14 billion could be realized in Ontario over a 20 year period if sulphur levels in gasoline were limited to an annual average of 30 parts per million (ppm). When the sulphur content in gasoline is lowered, car emissions of sulphates, sulphur dioxide, nitrogen oxides and carbon monoxide are reduced. This improves outdoor air quality which would, in turn, reduce the number of premature deaths, hospital admissions, cases of chronic respiratory disease, cases of respiratory illness, and the number of asthma symptom days. The sulphur levels in Ontario are currently 540 ppm; higher than any other province in Canada; and higher than the Canadian average of340 ppm. We know that it is possible to lower sulphur levels to 30 ppm. It has been done in California since 1996. We also know that there are financial benefits associated with the 30 ppm limit. The report released by the Federal indicates that. in Ontario, the health benefits would outweigh the compliance costs government by a 4: I ratio. a We hope you will join with us in encouraging our Provincial and Federal governments to adopt sulphur limit that will provide the greatest health benefits to residents across our province. Please see the attached communication dated August 11, 1998 from the City Clerk which outlines the action taken by Toronto City Council at its meeting on July 29,30 and 3 1998 in this respect. cord~ Lastman 1)1 MDL:dam Board of Health Toronto City HaU 100 Queen Street West Toronto. Ontario Canada MSH 2N2 Phone: 416-392-7039 F~,:416-392-1879 TDD: 416-392-7354 180m N ovina Wong City Clerk 1998 August 11 Christine Archibald SecretJUiat, City Clerk's 4th Floor, West Tower· carchiba@city.toronto.on.ca MUNICIPALITIES IN ONTARIO WITH POPULATION OVER 50,000 Enquiry: TO At its meeting held on July 29,30 and 31, 1998, the Council of The Corporation ofthe City of Toronto had before it Clause No.2 contained in Report No. 10 of The Board of Health, headed "Air Quality and a Federal Standard for Sulphur in Fuel". Council adopted this Clause without amendment, and in so doing, requested. the Federal Minister of Environment and the Provincial Minister of the EnVÙ'onment to establish sulphur limits for gasoline at an annual average of 30 ppm and a maJåmum of 80 ppm across Canada, effective January 1, 2002, as outlined in option A.l in the report ofthe Government Working Group (a) establish sulphur levels for diesel that maximise the health benefits for residents across Canada before the year 2000, and that standards for off-road vehicles be brought into line with on-road vehicles; (b) establish an environmental income replacement pro gram from federal and provincial fuel taxes, complete with re-education funds to assist workers dislocated by plant closures that may result from sulphur standards set for gasoline and diesel (c) the from 1998) 13 (July Council requested that it's action in this respect, together with the report Medical Officer of Health, be forwarded to the Federation of Canadian Municipalities and the Association of Municipalities of Ontario for endorsement; and (a) to all Municipalities in Ontario with a population over 50,000 for endorsement together with a covering letter from Mayor Lastman outlining the extenuating circumstances ofthis matter. (b) 112 For your information, Council also directed that a review of the City of Toronto's Fuel Purchase Program be undertaken and requested the Medical Officer of Health to report to both the Board of Health and Corporate Services Committee on the possibility of requiring that all fuel provided to City of Toronto and City Agency vehicles meets the 30 ppm standards as recommended in her report dated July 13,1998, and that the City of Toronto's Green Fleet Program be accelerated. to both the Federal the Secretary, Board of Health, West Tower, 100 Queen Street Please forward notice of your municipality's endorsement of Council's action and Provincial Minister of the Environment, and send a copy to City Clerk's, Corporate Services, Toronto City Hall, 4th Floor West, Toronto, Ontario M5H 2N2. Thank you for your consideration of Council's action in this regard. Yours truly, (9¡ ~J(10-...0 ~ City Clerk ~ed CA :l 11 Encl. 98h1h1O-2b.let CITY CLERK lbRONTO the Council of the City Clause embodied in Report No. 10 of the Board of Health, as adopted by of Toronto at its meeting held on July 29, 30 and 31,1998. 2 Quality and a Federal Standard for Sulphur in Fue Air 1998, adopted this Clause, without amendment.) 29,30and31, onluly (City Council The Board of Health recommends: that Council endorse the action taken by the Board of Health whereby the Board adopted the report ( July 13, 1998) from the Medical Officer of Health subject to: (1) amending Recommendation 2 by adding thereto the following: (a) "particularly for off-road Minister of the Environment"; amending Recommendation 2(b) by deleting the words vehicles" and adding thereto the following: the Provincial "and (b) with on-road line into be brought standards for off-road vehicles "and that vehicles"; and amending Recommendation 2(c) by adding the words "from federal provincial fuel taxes" after the words "income replacement program"; c) the of Minister Provincial the and so that such Recommendation now reads: Minister of Environment the Federal Environment: "(2) establish sulphur limits for gasoline at an annual average of 30 ppm and a maximum of 80 ppm across Canada, effective January 1, 2002, as outlined in option A.l in the report of the Government Working Group; (a) establish sulphur levels for diesel that maxi mise the health benefits for residents across Canada before the year 2000, and that standards for off- road vehicles be brought into line with on-road vehicles; (b) establish an environmental income replacement program from federal and provincial fuel taxes, complete with re-education funds to assist (c) 114 sulphur may result from 2 workers dislocated by plant closures that standards set for gasoline and diesel; and" tbe Medical from 1998) (July 13 the report that Council's action in this respect and Officer of Health be forwarded to: (2) Municipalities the Federation of Canadian Municipalities and the Association of of Ontario for endorsement; (a) to all Municipalities in Ontario with a population over 50,000 for endorsement together with a covering letter from Mayor Lastman outlining the extenuating circumstances of this matter; (b) that a review of the City of Toronto's Fuel Purchase Program be undertaken and request the Medical Officer of Health to report to both the Board of Health and Corporate Services Committee on the possibility of requiring that all fuel provided to City of Toronto and City Agency vehicles meets the 30 ppm standards as recommended in her report dated July 13, 1998; ,and (3) Program. Green Fleet its be encouraged to accelerate Council that (4) information of Council, having: requested the City Solicitor to report back to the Board of Health on the feasibility of enacting a Municipal By-law to control sulphur levels in gasoline and diesel fuel in the City: for the The Board of Health reports, (1) requested the Medical Officer of Health to report to its next meeting on September 15, 1998 on the implementation of the provincial government's Drive Clean Pro gram, in particular its Vehicle Emission Testing Program; and (2) urged the Chief Executive Officers of all gasoline producers to act on the foregoing action taken by the Board of Health with respect to its adoption, as amended, of the recommendations contained in the report dated July 13, 1998 from the Medical Officer of Health. (3) Officer of Medical the from 1998) (July 13 The Board of Health submits the following report Health: Working Group and the Government PUI:pose: To provide comments to the Federal Minister of Environment on the sulphur standards proposed for gasoline and diesel. Reç_ommensJations: is recommended that: It 115 3 Medical the Group by the comments prepared and submitted to the Government Working Officer of Health be received for information (see attached letter) (I) , an annual average of 30 ppm and a maximum I. 2002. as outlined by option A.I in the the maximize that Minister of Environment: establish sulphur limits for gasoline at óf 80 ppm across Canada, effective January report of the Government Working Group establish sulphur levels for diesel, particularly for off-road vehicles, health benefits for residents across Canada before the year 2000 the Federal a) b) (2) complete with re-education may result from sulphur establish an environmental income replacement pro gram, funds, to assist workers dislocated by plant closures that standards set for gasoline and diesel; and c) report and these recommendations. this That City Council be asked to endorse (3) Back~ound: In 1996, Environment Canada established a process to set limits for sulphur in gasoline and diesel in collaboration with other federal departments, provincial governments, industry and non-governmental orgarnzations in response to recommendations from the Canadian Council of Ministers of the Environment (CCME). As part of this process, three expert panels were struck to prepare reports on issues related to the various proposed sulphur levels: the Atmospheric Science Expert Panel. the Health and Environmental Impact Assessment Panel, and the Cost and Competitiveness Assessment Panel. Nine sulphur scenarios were examined: six sulphur levels for gasoline; one sulphur level for off- road diesel; and two sulphur levels for on-road diesel (see Table 3). Reports prepared by these panels were released in the fall of 1997. A Government Working Group, with representatives from five federal departments and six provincial ministries, has prepared a preliminary report, "Setting a Level for Sulphur in Gasoline and Diesel", which summarizes and analyses the expert reports and other background information, and presents a variety of options for government action. That report was released in May 1998 for public comment. The final report is scheduled to be completed this summer and is expected to be tabled by the Federal Minister of Environment at a CCME meeting in the fall of 1998 Comments: line Worldwide, the trend is towards lower levels of sulphur in gasoline. Currently, the average level of sulphur in gasoline is higher in Canada, at 340 parts per million (ppm), than in many other developed nations. Within Canada, the sulphur levels are highest in Ontario with an average of 540 ppm ~ur Levels in Ga TrendJILSlll In the United States, sulphur levels in gasoline are affected by the U.S. regional reformulated gas program (RFG) started by the federal government in 1995. The RFG program applies to regional areas that do not comply with ambient air standards. Phase 2 of the program, commencing in 2000, 116 4 will indirectly control sulphur levels in gasoline through nitrogen oxide emissions performance modelling. This is projected to result in an average sulphur level of between 130 and 180 ppm in RFG areas. The sulphur content of conventional gasoline outside the RFG areas has been frozen at 1990 levels since 1995 at an average level of 295 ppm. In the State of California, sulphur levels in gasoline have been capped at an average of 30 ppm or a maximum of 40 ppm since 1996. In Japan, the government liinits sulphur levels in gasoline at a maxllnU111 of 100 ppm The European Union has agreed to apply a 150 ppm sulphur limit to gasoline in the year 2000, and its Council of Ministers have proposed a 50 ppm limit for the year 2005. hJlt Limits and Air Pollution Sulphur affects the performance and operation of current and newly developed technologies used to control vehicle emissions. Consequently, when sulphur levels in gasoline are reduced, vehicle eIIÙSsions of carbon monoxide, nitrogen dioxide and fine particulates are reduced as well as sulphur dioxide and sulphates. The Atmospheric Science Expert Panel has calculated the changes in ambient all' quality for each of the nine sulphur scenarios. For gasoline scenarios, the 30 ppm sulphur level would produce the greatest reductions in ambient all' levels of carbon monoxide, nitrogen oxides, sulphates and sulphur dioxide (see Table I). For example, the Panel estimated that the 30 ppm sulphur level could reduce carbon monoxide levels in air by 10-68 ppm in the seven Canadian cities examined (ie. Halifax, Saint John, Montreal, Toronto, Winnipeg, Edmonton and Vancouver) by the year 2020. The greatest reductions in all of the pollutants examined for gasoline were predicted for the Toronto area because of the large number of vehicles and high sulphur levels. S_uJ ªD.,LHumªn He-ªlth The Health and Environmental Impact Assessment Panel used the Damage Function Approach applied by the United States Environmental Protection Agency, to compute the impacts and benefits associated with the nine different sulphur scenarios. The Damage Function Approach involves five steps: in the first step, the changes in all' eÍnissions are calculated for each scenario; in the second step, the air eIIÙSsions are translated into changes in ambient all' quality; in the third step, the human health impacts are calculated; in the fourth step, the human health effects are assigned an economic value; and in the fifth step, the benefits are computed for different health impacts, locations and time periods. Sui Using this approach, the Health and Environmental Impact Assessment Panel determined that the 30 ppm sulphur limit in gasoline could prevent 1,352 premature deaths, 1,537 hospital admissions, 3,760 emergency room visits, 517,000 asthma symptom days, 62,000 incidents of bronchitis in children, and 17.9 million acute respiratory symptoms in the seven Canadian cities over a twenty year period (see Table 2) For the Toronto area, the Panel estimated that the 30 ppm sulphur limit could prevent 136 cases of chronic respiratory disease and 513,571 cases of acute respiratory symptoms in the year 2001. The monetary value of the health effects avoided in the Toronto area with a 30 ppm limit was estimated at $205 million in the year 2001. This compares with estimates of $165 million with a 150 ppm limit and $92 million with a 360 ppm limit. 117 5 When the monetary benefits of the avoided health outcomes were calculated for all seven Canadian cities over a twenty year period. it was estimated that the 30 ppm sulphur limit was worth $5.2 billion in health benefits with a 3 percent discount for inflation built in. This can be compared to health benefits worth $3.9 billion with alSO ppm sulphur limit and $2.1 billion with a 360 ppm sulphur limit (see Table 3) " Anahrsis While the compliance costs associated with the 30 ppm sulphur standard are substantial, the health benefits are much greater. The Cost and Competitiveness Assessment Panel estimated that it could cost the refining industry $1.8 billion in one-tùne capital costs and $119 million in annual operating costs to comply with a 30 ppm sulphur limit for gasoline. The Panel suggested that these compliance costs could threaten the viability of 3 or 4 of the 17 refineries operating in Canada, I or 2 of which operate in Ontario. The 30 ppm sulphur limits could result in gasoline price increases of $0.0 I per litre. Benefit-Cost However, when the compliance costs were compared against the monetary value of the avoided health outcomes, it was determined that the health benefits associated with the 30 ppm su lph II level outweigh the compliance costs by a 2:1 ratio for Canada as a whole. In Ontario, wi len: ~ U'phUI are the highest, a greater proportion of vehicles are gas powered, and the popu' ",. it was determined that the health benefits would outweigh the compliance cost health benefits of the 30 ppm limit for Ontario when calculated for a twen I estimated at $6.14 billion. would levels I' . ¡ation is the g.eatest, s by a 4:1 ratio. The were While the health benefits will be shared by Canadians across the country, albeit dispr()portionately by those living in areas with the poorest all' quality, the compliance costs may be born inequitably by workers dislocated from refineries that could close as a result of the 30 ppm sulphur standard. To ameliorate the effects of this dislocation, the federal government should establish an environmental income replacement program, complete with re-education funds, to assist workers who may be affected. hULLevels and Vebkle_Iechnolo The Association of International Automobile Manufacturers of Canada and the Canadian Vehicle Manufacturers' Association have indicated that vehicle manufacturers cannot continue to improve vehicle emissions or fuel efficiency without commensurate improvements in the quality of vehicle fuels. These Associations have indicated that sulphur reduces the efficiency and performance of vehicle emission control technologies, particularly those designed for low emission vehicles. They have also indicated that the new technologies designed to improve fuel efficiency are more susceptible to sulphur. This view has been expressed by staff in the United States Environmental Protection Agency (US EP A) as well In a May 1998 report entitled,"Staff Paper on Gasoline in Sulphur Issues", the US EP A indicates that: Sui "While sulphur has a large impact on emissions from current low-emission vehicles, technological advances are also being made to improve the fuel efficiency of the nation's vehicles. Gasoline direct injection engines and fuel cells are two of the advanced power plants 11S than current may be more sensitive to sulphur 6 technologies being developed. Both of these vehicles. " Vehicle manufacturing associations in the United States have petitioned the US EPA to promulgate a regulation which caps sulphur levels in all gasoline at an average of 30 ppm and a maximum of 80 ppm as quickly as possible. hur in Gasoline The Government Working Group has presented five options for action on sulphur levels in gasoline (see Table 4). The 30 ppm sulphur limit for gasoline has been supported by the Ontario Medical Association, International Joint Commission, and Pollution Probe. The International Automobile Manufacturers of Canada and the Canadian Environmental Law Association (CELA) have recommended that the 30 ppm sulphur standard should be implemented according to option AI. The Cities of Welland, SI. Catharines and Mississauga have passed resolutions calling for meaningful reductions in the sulphur content of gasoline. The Canadian Petroleum Products Institute (CPPI) has recommended a policy of "harmonization of Canadian sulphur levels with conventional gasoline in the United States". This proposal would allow Canadian sulphur levels in gasoline to follow those established for non-reformulated gasoline areas where the average is currently 295 ppm. tio_os for Actions>-ª--Sul o Given the compelling health and socioeconomic benefits associated with the 30 ppm sulphur limit for gasoline, sulphur levels greater than 30 ppm cannot be recommended. Arguments can be made irt favour of both implementation options Al and A2. Option A2 may reduce disruption and dislocation in the petroleum industry by providing a longer period in which to comply. However, it does not provide a maximum level of protection to Canadians in regions outside the Southern Ontario- Montreal corridor until the year 2005. In addition, it may have a negative impact on low emission and fuel efficient vehicles operating in high sulphur regions. Option Al is recommended because it provides the maximum health benefits to all Canadians in the shortest time frame. bur in Diesel With the implementation of the federal Diesel Fuel Regulations, which limited sulphur levels in diesel used in on-road vehicles to 500 ppm as of January I, 1998, the average sulphur level in low sulphur diesel in Canada is 270 ppm The average for the remaining diesel pool is over 2,200 ppm The [mdings of the Atmospheric Science Expert Panel indicate that limits on sulphur levels in diesel, particularly off-road diesel, could result in substantial reductions in ambient air levels of sulphates, fine particulates and sulphur dioxide (see Table 1). Sui The Health and Environmental Impact Assessment Panel estimated that a 400 ppm limit for off-road diesel could produce health benefits worth $2.9 billion in the seven Canadian cities examined over a twenty year period. Likewise, the Panel estimated that the 50 ppm limit for on-road diesel could produce health benefits worth $1.2 billion in the seven Canadian cities over a twenty year period (see Tables 2 & 3). When a benefit-cost analysis was conducted on the various diesel scenarios, it was determined that the health benefits associated with the 400 ppm off-road diesel standard outweighed the compliance costs by a 2:1 ratio. 11~ 7 hurin Diesel The Government Working Group has recommended that the sulphur in diesel levels should be considered in early 1999 when several uncertainties respecting costs and benefits have been addressed. Given the health and economic benefits that could result from the reduction of sulphur levels in diesel. particularly for off-road diesel, it is recommended that new sulphur limits should be established for diesel before the year 2060, and that those limits should maxllnize the health benefits for residents across the country. Action RecQmmended fQr Sui Conclusions: Given the compelling health and economic benefits associated with the 30 ppm sulphur limit for gasoline, sulphur levels greater than 30 ppm cannot be recommended, Implementation option A.l is recommended because it provides the maximum health benefits to all Canadians within the shortest time frame. Given the health and economic benefits that could result from the regulation of new sulphur levels for diesel, particularly for off-road diesel, it is recommended that new sulphur standards should be established for diesel before the year 2000, and that those standards should maxllnize health and economic benefits for residents across the country. Name: Protection Office Health 392-6788 Conta~l Kim Perrotta Environmental Toronto Public 120 (416) 8 Reductions in Ambient Air Levels by 2020, Across Seven Canadian Cities: 1 Scenario S04 PM2.5 S02 CO (ppb) Nox VOC (ug/m3) (ug/m3) (ppb) (ppb) (ug/m3) Gas .02-.38 .02-.32 .35-1.55 9.97-68.3 .95-3.41 .06-.64 30 ppm Off-road diesel .02- .20 .02-.13 .11-1.09 NA NA NA 400 ppm On-road diesel .01-.07 .012-.04 .15-.46 NA NA NA 50 ppm Greatest Toronto Toronto Toronto Toronto Toronto Toronto Reductions for 30 ppm gas Table Avoided Health Outcome Over Period 2001-2020, Different Sulphur Scenarios, Total for Seven Canadian Cities: Table 2 Avoided Outcome Gas 30 ppm Off-Road Diesel On-Road 400 ppm Diesel 50 ppm Premature Mortality 1352 756 318 Chronic Respiratory Disease Cases 4770 2660 H2O Respiratory Hospital Admissions 848 474 200 Cardiac Hospital Admissions 689 385 162 Emergency Room Visits 3760 2100 887 Asthma Symptom Days 517,000 289,000 122,000 Restricted Activity Days 749,000 419,000 177,000 Acute Respiratory Symptoms 17,900,000 10,000,000 422,000 Lower Respiratory Illness (child) 62,000 35,000 15,000 I 12 9 Monetary Value of Avoided Health Outcomes Over Period 2001-2020, Different Sulphur Scenarios, Total For Seven Cities, ($ Billions) Table 3 50 ppm on-road diesel 350 ppm on-road diesel 400 ppm off-road diesel 30 ppm gas 100 ppm gas 150 ppm gas 200 ppm gas 250 ppm gas 360 ppm gas Discount Rate 1.7 1.2 0.8 0.5 4.0 2.9 7.2 5.2 I 4.5 6 5.4 3.9 4.7 3.5 3.9 2.9 2.8 2.1 0% 3% to be effective across Canada Proposed Actions for Sulphur in Fuel A 30 ppm annual average and an 80 ppm maximum on January I, 2002 Table 4: Option Al A 30 ppm annual average and an 80 ppm maximum to be effective in the Southern Ontario-Montreal corridor by January I, 2002, and in the rest of Canada on January I, 2005 Option A2 1 A 30 ppm annual average and an 80 ppm maximum to be effective in the Southern Ontario-Montreal corridor and Lower Fraser Valley by January 2002, with sulphur levels frozen at 1994 levels in the rest of Canada Option A3 to be effective across AlSO ppm annual average and a 200 ppm maximum Canada effective January 1, 2002 Option B Action on sulphur levels in gasoline to be deferred. Future standards to match the least restrictive fuel requirements of the Tier 2 vehicle standard in the United States (Communication dated June 25, 1998, addressed to the Chair, Government Working Group, Sulphur in Gasoline and Diesel Fuel, Environment Canada, from the Medical Officer of Health) Option C Working Group on the "Preliminary Report of the Government as promised in my letter of May 28. 1998. IntroductiQu: This report contains comments on Sulphur in Gasoline and Diesel" 122 10 o Staff in the Environmental Protection Office in Public Health have consulted with staff in Toronto Works and Emergency Services in the preparation of these comments. The documents received from the Government Working Group are listed in the appendix attached to this report. Members of the Government Working Group are aware that air quality is a public health priority for the new City of Toronto. The following reports on air quality have been prepared by Public Health and adopted by City Council over the past two years: "Outdoor Air Quality in Toronto and Respiratory Health", August 1996 "Actions With Respect to Vehicle Emissions", August 1996; "Emergency Plan Options for Outdoor Air Quality Episodes", August 1996; "Impact of Emissions from the Main Sewage Treatment Plant and Lakeview Generating Station' August 1996; "Global Climate Change", June 1997; "Catching Your Breath -- A Corporate Model For Clean Air", July 1997; "Burning of Waste Oil-- Health and Environmental Impacts", May 1998; and "Corporate Smog Alert Response Plan 1998 Implementation Plan", May 1998 · · · · · · · · Back~round: In 1996, Environment Canada established a process to establish limits for sulphur in gasoline and diesel in collaboration with other federal departments, provincial governments, industry and non- governmental organizations in response to recommendations from the Canadian Council of Ministers of the Environment (CCME). As part of the process, three expert panels were struck to prepare reports on the issues related to a variety of proposed sulphur levels for gasoline and diesel: the Atmospheric Science Expert PaneL the Health and Environmental Impacts Assessment Panel, and the Cost and Competitiveness Assessment Panel. Those reports were released in the fall of 1997 and are referenced in the appendix. A Government Working Group, with representatives from five federal departments and six provincial ministries, has prepared a preliminary report, "Setting a Level for Sulphur in Gasoline and Diesel", which summarizes and analyses the expert reports and other background information, and presents a variety of options for government action. That report was released in May 1998 for public comment. The final report is scheduled to be completed this summer and is expected to be tabled by the federal Ministers of Environment at a CCME meeting in the fall of 1998. The preliminary report presents five options for action on sulphur levels in gasoline: average and an 80 ppm maximum effective The establishment of a 30 ppm annual across Canada on January 1, 2002; Option A.1 The establishment of a 30 ppm annual average and an 80 ppm maximum effective in the Southern Ontario-Montreal corridor on January 1, 2002, and in the rest of Canada on January 1, 2005; Option A.2 12':i 11 The establishment ofa 30 ppm annual average and an 80 ppm maximum effective in the Southern Ontario-Montreal corridor and Lower Fraser Valley on January I 2002, with sulphur levels frozen at 1994 levels in the rest of Canada: Option A.3 ,. The establishment of alSO ppm annual average and a 200 ppm maximum effective across Canada effe~tive January I. 2002; Option B Action on sulphur levels in gasoline is deferred. Future standards to match the least restrictive fuel requirements of the Tier 2 vehicle standard in the United States. Option C Working Group has recommended that sulphur levels in diesel should be considered 1999 when several uncertainties respecting costs and benefits have been addressed. The Government in early It is recommended that sulphur levels in gasoline should be set at an annual average of 30 ppm and a maximum of 80 ppm across Canada effective January 1, 2002 as outlined by Option A.l Comments: Recommendation #1 The worldwide trend is towards lower sulphur levels in gasoline. Currently, the average level of sulphur in gasoline is higher in Canada, at 340 parts per million (ppm), than in many other developed nations. Within Canada, the sulphur levels are highest in Ontario with an average of 540 ppm In the United States, the average sulphur level is 295 ppm in the areas to which the Federal government's Refonnulated Gas Program (RFG) does not apply. The average sulphur level is lower in the areas to which the Refonnulate Gas Program does apply, and is expected to decrease to 150 ppm, in the next few years with the implementation of Phase 2 of the Refonnulated Gas Program In Japan, sulphur levels in gasoline are limited to a maximum of 100 ppm The European Union has agreed to apply a 150 ppm sulphur limit to gasoline in the year 2000, and its Council of Ministers have proposed a 50 ppm limit for the year 2005. Sulphur levels in gasoline have been capped at an average 1996 in the State of California. The 30 ppm limit is technically achievable. of 30 ppm or a maximum of 40 ppm since The 30 ppm sulphur level would produce substantial reductions in the ambient levels of a wide range of air pollutants. Sulphur affects the efficiency of current and advanced emission control technologies on vehicles. Therefore, when sulphur levels in gasoline are reduced, vehicle emissions of hydrocarbons, carbon monoxide, and nitrogen oxides are reduced, as well as sulphur dioxide and sulphates. The Atmospheric Science Expert Panel has calculated that the 30 ppm sulphur limit in gasoline would produce substantial reductions in ambient air levels of carbon monoxide, nitrogen dioxides, fine particulates, sulphur dioxide and sulphates in all of the seven Canadian cities examined. For example, it was estimated that the 30 ppm sulphur level would reduce carbon monoxide levels by 10-68 ppm in the seven Canadian cities examined (i.e. Halifax, Saint John, Montreal, Toronto, Winnipeg, Edmonton, Vancouver) by the year 2020. The greatest reductions for all air pollutants examined in relation to gasoline were predicted for the City of Toronto provides the greatest health and socioeconomic benefits for Toronto and Health and Environmental Impact Assessment Panel has demonstrated that The 30 ppm sulphur level Canada as a whole. The 124 12 reductions in premature mortality, chronic respiratory disease, hospital admissions and asthma symptoms days would be greatest with the 30 ppm sulphur limit. Over a twenty year period, the Panel has estimated that 1,352 premature deaths, 4,770 chronic respiratory disease cases, 848 cardiac hospital admissions, 517,000 asthma symptom days, 17,900,000 acute respiratory symptoms, and many other health effects, could be avoided in the seven Canadian cities with the establishment of a 30 ppm sulphur level in gasoline. The Panel has indicated that these health benefit numbers underestimate the true extent of the health benefits that could result from a lowering of the sulphur limit in gasoline because they do not include the health effects that result from the independent action of toxics such as carbon monoxide. In the year 2001, in the Toronto area, the 30 ppm sulphur limit could prevent 136 cases of chronic respiratory disease, 513,571 cases of acute respiratory symptoms, and many other health effects. The monetary value of these avoided health effects has been calculated to be $205 million. This compares with estimates of$165 million in health benefits with a 150 ppm sulphur limit and $92 million in health benefits with a 360 ppm limit. When the monetary benefits of the avoided health outcomes were calculated for the seven Canadian cities over a twenty year period, it was estimated that the 30 ppm sulphur limit was worth $5.2 billion in health benefits with a 3% discount for inflation built in. This can be compared to health benefits worth $3.9 billion with a 150 ppm limit and $2.1 billion with a 360 ppm limit. While the compliance costs associated with the 30 ppm sulphur standard are substantial, the health benefits are much greater. The Cost and Competitiveness Assessment Panel estimated that it could cost the refining industry a maximum of $1.8 billion in one-time capital costs and $119 million in annual operating costs to comply with the 30 ppm sulphur standard for gasoline. It was estimated that the 30 ppm standard would increase the cost of gasoline by approximately $0.01 per litre. It was also determined that the 30 ppm sulphur limit could threaten the viability of 3 or 4 of the 17 refineries currently operating in Canada. However, when a benefit-cost analysis was conducted, the health benefits outweighed the compliance costs by a 2:1 ratio for Canada as a whole. In Ontario, where sulphur levels are the highest, a greater proportion of vehicles are gas powered, and the population is the greatest, the health benefits outweighed the compliance costs by a 4: 1 ratio. The health benefits, when calculated for the entire population of Ontario over a twenty year period, were estimated at $6.14 billion. While the health benefits will be shared by Canadians across the country, albeit disproportionately by those living in areas with the' poorest air quality, the compliance costs may be born inequitably by workers dislocated from refineries that could close as a result of the 30 ppm sulphur standard. To ameliorate the effects of this dislocation, the federal government should establish an environmental income replacement program, complete with re-education funds, to assist workers who may be affected. Gasoline with higher sulphur levels reduces the efficiency and performance of low emission vehicles and high fuel efficiency vehicles. The Association of International Automobile Manufacturers of Canada and the Canadian Vehicle Manufacturers' Association have indicated that vehicle manufacturers cannot continue to improve vehicle emissions or fuel efficiency without commensurate improvements in the quality of vehicle fuels. These Associations have indicated that fuels with higher 125 13 sulphur levels can adversely affect the efficiency and performance of eITÙSsion control technologies, particularly those designed for low eITÙSsion vehicles. They also indicate that new technologies designed to improve vehicle fuel efficiency are more susceptible to sulphur than current technologies. These views have been expressed by staff in the United States Environmental Protection Agency (US EPA) as well. In a May 1998 report entitled. "Staff Paper on Gasoline in Sulphur Issues", the US EP A indicates that: " "While sulphur has a large impact on emissions from current low-emission vehicles, technological advances are also being made to improve the fuel efficiency of the nation's Gasoline direct injection engines and fuel cells are two of the advanced power plants Both of these technologies may be more sensitive to sulphur than current vehicles. being developed. vehicles. " The vehicle manufacturing associations in the United States have petitióned the US EP A to establish a year round limit on sulphur in gasoline for the entire gasoline pool "that is as low as practicable but in no case greater than 40 ppm per gallon by weight, or ... in no case greater than 30 pm annual average by weight with a per gallon cap of 80 ppm" They are asking that the US EP A to promulgate a sulphur regulation and to make it effective "as rapidly as possible" Implementation Option A.I provides the greatest health benefits in the shortest time frame. Implementation options A.I and A.2 both have arguments in their favour. Option A.2, which provides a longer time frame for the introduction of the 30 ppm limit to the rest of Canada, may be. less disruptive to the petroleum industry. However, it provides a lesser level of health protection to Canadians outside of the Southern Ontario - Montreal corridor for an additional three years. It may also have a negative impact on low emission vehicles and high fuel efficiency vehicles operating in higher sulphur regions. Option A.I is recommended because it provides the maximum health benefits to all Canadians in the shortest time frame, while eliminating the technological problems associated with high sulphur fuels in low emission vehicles. that sulphur limits for diesel, particularly for off-road established before the year 2000, and that those the health benefits for residents across Canada. is recommended should be should maximize It vehicles, standards Recommendation #2: for off-road diesel and from a 50 Diesel Fuel Regulations, the average sulphur the remaining diesel Substantial health benefits could result from a 400 ppm ppm sulphur limit for on-road dieseL With the irnpleme which limited sulphur levels in on-road diesel at 500 ppm as of January I, 1998, level in low sulphur diesel in Canada has decreased to 270 ppm The average for pool is over 2,200 ppm sulphur limit nration of the federal The Atmospheric Science Expert Panel has indicated that sulphur limits for diesel could result in substantial reductions in ambient air levels of sulphates, fine particulates and sulphur dioxide. For example, the Panel estimated that the 400 ppm sulphur limit for diesel used in off-road vehicles could reduce ambient air levels of sulphur dioxide by 0.11 to 1.09 ppb in the seven Canadian cities by the year 2020 The Health and Environmental Impact Panel has demonstrated that the 400 ppm limit for off-road diesel could reduce chroruc respiratory cases by 2,660 and acute respiratory symptoms by 10,000,000 126 14 in the seven Canadian cities over the twenty year period from 2001 to 2020, while the 50 ppm limit for on-road diesel reduce chronic respiratory disease cases by 1,120 and acute respiratory symptoms could by 4,220,000. The Panel has estimated that the 400 ppm limit for off-road diesel, when calculated over a twenty year period, could produce health benefits worth $2.9 billion for the seven Canadian cities, while the 50 ppm sulphur limit for on-road diesel could produce health benefits worth $1.2 billion. When a benefit- cost analysis was conducted, it was determined that the health benefits· associated with the 400 ppm off-road diesel standard outweighed the compliance costs by a 2: 1 ratio The Government Working Group has recommended that the sulphur in diesel levels should be considered in early 1999 when several uncertainties respecting costs and benefits have been addressed. Given the health and socioeconomic benefits that could result from action on sulphur levels in diesel, particularly for off-road diesel, it is recommended that the federal government should establish new sulphur standards for diesel before the year 2000, and that those standards should maximize the health and socioeconomic benefits for all Canadians. Conc1uskms Environment Canada, and the other departments, been involved in the development of Panel reports and tho Group report should be commended. The sulphur in fuel issue has been subject to extensive research, comprehensive analysis and broad consultation. The preliminary report and background documents provide compelling health and socioeconomic evidence in support of the 30 ppm limit for gasoline and the 400 ppm limit for off- The Government Working Group should move quickly to establish sulphur standards for maximize the health benefits for all Canadians. Public Health Division staff gave a presentation foregoing matter. the connection with ministries and organizations that have ~ Government Working the Board of Health in to road dieseL fuel which the connection with the Board of Health in regard thereto Councillor Jack Layton, Don River, appeared before foregoing matter, and filed a copy of his presentation in Government Working Group by the was forwarded to all Members of 1998, and a copy thereof (Appendix attached to the letter dated June 25, 1998, to the Medical Officer of Health, referred to in the foregoing report Council with the agenda of the Board of Health for its meeting on July 27, is on file in the office of the City Clerk.) (City Council on July 29, 30 and 31, 1998, had before it, during consideration of the foregoing Clau:ie, the following report (July 29, 1998)from the City Clerk: considered a memorandum dated together with a copy The Environmental Task Force at its meeting on July 28.1998, July 22, /998,from Councillor Jack Layton, Chair, Environmental Task Force, 127 of Health, headed "Air Quality and a Officel 15 of the report dated July 10, 1998, ji'onz the Medical Federal Standard for Sulphur in Fuel" Task Force recommended that: City Council be advised that the Environmental Task Force endorses the recommendatiol!.S, as adopted by the Board of Health at its meeting of July 27,1998, regarding the report from the Medical Officer of Health, headed "Air Quality and a Federal Standard for Sulphur in Fuel' The Environmental (1) City Council request other Municipal Councils in Ontario to endorse the recommendatiol!.S, as adopted by the Board of Health at its meeting of July 27, 1998; (2) City Council establish a high level delegation of Councillors and appropriate staff, including the Mayor, ifpossible, to mflke representatiol!.S to the relevant Ministers at both the federal and provincial levels ; (3) the City Solicitor forward a copy of the report requested by the Board of Health, regarding the fea<iibility of enacting a Municipal By-law to control sulphur levels in gasoline and diesel fuel in the City, to the Environmental Task Forcefor information; and (4) Officer of Health and the City Clerkforward a copy of the report (July 13, 1998) of the Medical a copy of Council's decision, to all Provincial and Federal Ministers. (5) (Communication dated July 22,1998, addressed to the Environmental Task Force,from Councillor Jack Layton, Chair, Environmental Task Force) That the Environmental Task Force endorse the following recommendations, including Recommendation No. (1) made by the Medical Officer of Health to the Toronto Board of Health at its meeting on July 27, 1998, and advise City Council accordingly. RecommeuJ1ations: is recommended that: It Minister of Environment: establish sulphur limits for gasoline at an annual average of 30 ppm and a maximum of 80 ppm across Canada, effective January 1,2002, as outlined by option A.1 in the report of the Government Working Group; the Federal (a) (1) establish sulphur levels for diesel, particularly for off-road vehicles, that maximize the health benefits for residents across Canada before the year 2000; (b) establish an environmental income replacement program, complete with re- education funds, to a<isist workers dislocated by plant closures that may result from sulphur standards set for gasoline and diesel; and (c) 128 16 " 1.) (City Council also had before it, during consideralion of the foregoing Clause, a communication (July 27, 1998) from Ms. Cathy Walker, Director, CAW Health & Safety Department, CAWTCA Canada, expressing concerns regarding the air quality in Toronto; and requesling City Council to endorse the report of the Medical Officer of Health.) 129 No Ontario to endorse RecommendatiOl I Councils Municipal other request City Council (2) TELEPHONE (613) 345-7480 FAX (613) 345-7235 ~Œ@Œa~ŒlID SEP 9 1998 COUNTY Of EUìlH ell 'S OffiCE 6544 NEW DU8LIN ROAD R.R.2 ADDISON. ONT. KOE 1 AO TOWNSHIP of ELlZABETHTOWN All Ontario Municipalities 1998 20th August To Members: The attached resolution no. 98-166 (on the reverse of this letter), requesting that the Canadian and Ontario governments take immediate action to reduce sulphur in gasoline, was supported by the Township of Elizabeth town Council at their August 10th, 1998 meeting. Council Municipal Dear is being requested We would also ask that you send a copy of any such endorsed resolution to your member of Provincial and Federal parliament aswell as to the noted Federal and Provincial ministers of the Environment and Transportation. For your convenience, we have included the mailing addresses of these ministers at the bottom of the resolution. of this resolution Your support and endorsement of your We would kindly ask that you advise us matter Thank you for your consideration of this Council's position on this matter. Yours truly, Stephen McDonald, A.M.C.T., Administrator & Clerk-Treasurer 130 Encl CORPORATION OF THE TOWNSHIP OF ELIZABETHTOWN "'" I 98- No Res 1998 August 10'''. Session Moved by Seconded by 1997; asthma and increased health care to 1988 in Gasoline WHEREAS sulphur content in gasoline has increased by 42 per cent fi:om AND WHEREAS sulphur contributes to premature deaths, Sulphur costs; AND WHEREAS sulphur seriously interferes with emission control equipment on vehicles; AND WHEREAS teclmology exists to reduce sulphur content in gasoline less than 1 cent per litre; to 30 ppm for BE IT RESOLVED THAT the Canadian and Ontario governments take immediate action to implement and enforce a standard of 30 ppm of sulphur in gasoline for use in motor vehicles; M.P Hon. David Michael Collenette, P.C. Federal Minister of Transport Place de Ville, Tower C, 29th Floor 330 Sparks Street Ottawa, ON KIA ON5 AND FURTHER that this resolution be circulated to the following parties: - Christine Stewart, Federal Minister of the Environment - Joe Jordan, M.P. Leeds-Grenville - Nonn Sterling, Ontario Minister ofthe Environment - Robert Runciman, M.P.P. Leeds-Grenville - Mel Lastman, Mayor City of Toronto. - F~I>EÚlL MI~I"TE:¡t of ltl.ArI$P.¡t1' - To"¡~ c..l.bIE'¡T, O,lTAt.lo ¡-{¡, I)TE1I. of - ALL tlu,, {. PA(.. TlES ,. 0"'1)'\11.10 TMrI~Pol\Til1'lo,J Hon. Christine Stewart, P.C., M.P., Federal Minister of the Environment Terrasses de la Chaudi~re, 28'h Floor 10 Wellington Street Hull, Quebec KIA OH3 Hon. Tony Clement Ontario Minister of Transportation 3'· Floor, Ferguson Block 77 Wellesley Street W. Toronto, ON M7A lZ8 & Energy Hon. Norm Sterling Ontario Minister of Environment 135 St. Clair Avenue W. 12th Floor Toronto. ON M4V 1P5 I 13 P.01/01 19057532434 HOPE TOWNSHIP The Township of Hope Fax Cover Sheet 17:01 SEP-03-1998 Date: September 3, 1998 Time: .J,M'p.m. y.~go Counties and Regions in Ontario To: Our Fax No: (905) 753-2434 Tel No: (905) 753-2230/2483 Clerks Attention: 1 FrQJIces Aird, Clerk Adminisr.rOlor including cover sheer. Number of Pages From: (x) Council for the Township of Hope passed thefollowing resolucion Olcheir regular meeting on September 1, 1998 and request chOl you for¡¡.,¡ard it to your municipalicies for support. Thank you. No ) ( Original Being Mailed: Yes RVL Seru by: Message: TOWNSHIP OF HOPE RESOLUTION September 1, 1998 EducOlion Tax clw reductions to the Commercial/lndusr.rial WHEREAS the Province have proposed thOl Requisitions be phased in over 8 years; AND WHEREAS che Downloading costs, which were r.o be equal r.o che Education Tax Room, have been implemented in 1 year; offered by Provincial Government to assist with the transition in cax system are totally inadequate as r.hey mu.rt be financed by the AND WHEREAS the programs implementing the new property taxpayers of r.he Municipality; AND WHEREAS time lines for proper analysis of informOlion has not be provided to Municipalities; NOW THEREFORE be it resolved chat the Township of Hope urges municipalities in che Province co strenuously object co r.he 1998 Levy for the Commercial/lndu.rtrial Education Tax Requisicions which are higher than the 1997 Commercial/1ndu.rtrial Education Levy. BE IT FURTHER RESOLVED that che Township of Hope requests che Province co reduce the Commercial/lndu.rcrial Education Levy to 46 % (equal to Residential) of the 1997 level as promised and request all municipalities to supporr. r.his motion. CARRIED Dr. Doug Galt, M.P.P. - Northumbe'rland by fax: 372-1672 All Municipalities in Northumberland County copy to: "'" w 132 COUNTY ADMINISTRATIÖN BUILDINGS POSTAL BAG 4400 235 PINNAClE ST. BEllEVillE - ONTARIO K8N 3A9 WM. BOUMA, A.M.c.T. ClERK-ADMINISTRATOR 613-966-1319 Fax: 613-966-2574 "WORKING AND GROWING TOGETHER" 1 September, 1998 TO: ALL COUNTIES AND REGIONS IN THE PROVINCE OF ONTARIO INVOLVED IN THE ADMINISTRATION OF SOCIAL ASSISTANCE re: Ontario Works Directives on the oor. seniQu;.itizemLamLdisabled Members: Counci Dear ersons At the August 27,1998 Session of County Council, a special resolution was adopted which requests the Province of Ontario to re-introduce the working poor, senior citizens and the disabled as eligible classes of persons in regards to the provision of Special Assistance and further, that the 80% subsidy be restored for these cases (a copy of which is attached for your easy reference). wQrkin The County of Hastings is asking for your endorsement of this resolution by writing to the Minister of Community and Social Services supporting our requests. Please send us copies of your correspondence. Thank you. ¿;¡t0~~ Wm. Bouma, A.M.C.T. Clerk-Administrator d..'d-J7B "" ç:-(J~- COV'lS I O'E.íL4T/6H 13 çopy To WB:gds c.c. Eric Fry ;{ ) v HASTINGS MEETING OF THE COUNCIL OF THE COUNTY OF RESOLUTION SPECIAL Belleville Court House 1998 August 27 tJ, .~r?~ ~t4/ I?~ , MOVED BY: SECONDED BY: excluded the in receipt and WHEREAS the Ontario Works Directives have working poor. senior citizens and disabled persons not of social assistance from receiving Special Assistance, the introduction of the Ontario Works were eligible to receive assistance including medical and emergency prior to of persons range of items WHEREAS Act. these classes for a broad servi.ces. and of Ontario has withdrawn the 80% persons who would otherwise qualify the Province classes of and WHEREAS subsidy for these for Special Assistance. be shouid not and compassion system of Ontario common sense social service WHEREAS removed from the NOW THEREFORE BE IT RESOLVED that the County of Hastings respectfully requests the Province of Ontario to re- introduce the working poor, senior citizens and the disabled as eligible classes of persons in regards to the provision of Special Assistance and further. that the 80% subsidy be restored for these cases AND FURTHER BE IT RESOLVED that this resolution be forwarded to all Counties and Regions involved in the administration of Social Assistance for their endorsement and support 134 COUNTY ADMINISTRATION BUilDINGS POSTAL BAG 4400 235 PINNACLE ST. BELLEVILLE· ONTARIO K8N 3A9 ~ WM. BOUMA, A.M.C.T. CLERK-ADMINISTRATOR 613-966-1319 Fax: 613-966-2574 NGS "WORKING AND GROWING TOGETHER" 1 September, 1998 TO: ALL COUNTIES AND REGIONS IN THE PROVINCE OF ONTARIO Dear Council Members: Qf L¡;mdAmbulance ServiGeSc A delegation from Hastings County met with Dan Newman, M.P.P., Parliamentary Assistant to the Minister of Health on August 26,1998 and presented a copy of the attached letter. Mr. Newman commented that Hastings County was the first municipality to request a delegation to formally object to the downloading of this service. DQWBLQadlo œ after discussing the County's At the August 27, 1998 Session of County Counci delegation, the following motion was adopted: "That the County of Hastings request the Wardens' Group to present a delegation objecting to this downloading, in person, on behalf of the Eastern and Western Wardens' Association, rather than sending it [the objection] in to the Ministry." the to objection regarding our Later in the Session, a special resoiution was adopted downloading (a copy of which is attached for your information) We need to forcefully voice our objections to this particular downloading and Hastings County would be grateful for your support in convincing the Provincial Govemmer.lt that this particular service does not lend itself to being transferred to the municipalities due to designated borders and the cost-sharing agreements which would be required to keep track of the billing process. Please distribute this correspondence to your participating municipalities and also request delegations before the Minister of Health for a face-to-face meeting to present your objections. Thank you for your anticipated support. ·t"--.-....... Yours truly, ¿,.0~ Wm. Bouma, A.M.C.T. Clerk-Administrator -;Xd~8 - Fo¡c Cð,sid"",*,ò,,- 1~5 WB:gds c.c. Eric Fry í r BELLEVILLE· ONTARIO POSTAL BAG 6300 K8N 5E2 613-966-ð032 Fax 613-9664598 Dan Newman, M.P.P. Parliamentary Assistant to the Minister of Health 11 th Floor, Hepburn Block, Queens' Park 80 Grosvenor Street Toronto, ON M7 A 2C4 ERIC FRY DIRECTOR COUNTY OF HASTINGS SOCIAL SERVICES DEPT. Delivered By Hand Mr. Newman, On behalf of the Consolidated Services Management Committee of the County of Hastings including the cities of Belleville and Quinte West, I am writing to make you aware of the Committee's profound objections to the governments' plans concerning the downloading of Land Ambulance Services to Municipalities. We recognize that this service was included in the "Who Does What" discussions only at the last minute as a result of negotiations between A.M.O. and the Province and that there are numerous issues connected with this that may have been unforseen. Dear In addition to the cost of Land Ambulances at $3.6M to Hastings County and the "Cities of Belleville and Quinte West, we have several other serious concerns as follows: municipalities Although we understand legislation is being brought forward to deal with this matter, there are several side issues that will undoubtedly complicate the process. These include vehicles on "stand-by" in neighbouring municipalities as well as equipment being transferred with the patient to other facilities or ambulance services. In our jurisdiction, there were 3,526 external calls / pickups during 1996 affecting neighbouring municipalities which illustrates how complex the billing process will become. Chargebackfor services to other o operation Although the government has maintained that Land Ambulance services must remain "seamless" in their operations, given the above system for chargebacks and cost sharing with neighbouring municipalities, the likelihood of being able to preserve the present seamless operation between ambulance bases and municipalities is questionable. "seamless" maintaining a Difficulty in o 136 BELLEVILLE· ONTARIO POSTAL BAG 6300 KBN 5E2 613-966-8032 Fax 613-966-4598 ~ COUNTY OF HASTINGS ERIC FRY DIKECTOR COUNTY OF HASTINGS SCCIAL SERVICES DEPT. Special services provided by operators shared with other ambulance bases In Hastings County, one operator among the four that we have maintains "spare" vehicles and also provides an oxygen equipment testing service that is utilized by ambulance bases in adjacent municipalities. It appears that there may not be any recovery mechanism for these costs. o Unfunded liabIlities ofprf!s~nt operat!Jrs According to the government's timetable, municipalities are required to decide in September 1999 whether to continue with the existing operators or to issue an RFP. If existing operators are unsuccessful, accumulated sick leave, severance pay and other benefits will amount to over $400,000 in Hastings County. Under existing circumstances, it appears that municipalities may be liable for compensation to operators for these costs. o municipalities have no experience in Land Ambulance Services Because of this, the transition will be especially difficult. Errors may be made and decisions will be taken without the benefit of the experience that the Ministry of Health Emergency Health Services Branch has. The existing system for Land Ambulances in Ontario is among the finest in North America and should be left alone. . Most o The present state of uncertainty among operators is also not helpful. We have spoken with the owners of the Land Ambulance services in Hastings County and realized that they as well as their employees are fearful of what lies ahead. The Government's communication strategy with operators and municipalities surrounding the downloading of this service has been minimal and has only led to increasing the confusion about where we are headed. On behalf of the Consolidated Services Management Committee of Hastings County and the Cities of Belleville and Quinte West, I urge you to bring this entire matter to the attention of Minister Witmer and the rest of Cabinet with a view to rescinding the government's decision to download'Land Ambulance services to Municipalities. Yours very truly, ~ ¿k..-- 137 Eric Fry Director of Social Services cc. CSM Committee members J.., HASTINGS MEETING OF THE COUNCIL OF THE COUNTY OF RESOLUTION £~EÇJ:AL Belleville 1998 House. August 27 Court MOVED B WHEREAS the Province of Ontario has downloaded the responsibility for the administration and costs of land ambulances to municipalities, and that the completely indicated must be WHEREAS the Province of Ontario has administration of land ambulance services seamless and WHEREAS land ambulance vehicles from a base within a given municipality are routinely re-directed to respond to calls in other jurisdictions and WHEREAS the Province of Ontario has dir~cted that municipalities are to form agreements with other municipalities in relation to cost sharing and service system planning and WHEREAS the administration of land ambulances by municipalities will require agreements concerning cost recovery mechanisms with virtually every other municipality in Ontario, and WHEREAS the Province of Ontario is the most appropriate government to both administer and fund land ambulance level of services. NOW THEREFORE BE IT RESOLVED that the County of Hastings petition the Province of Ontario to reverse its earlier decision concerning the downloading of land ambulance services to municipalities and restore full funding of these services 138 ^ September, 1998 1 ALL COUNTIES AND REGIONS IN THE PROVINCE OF ONTARIO TO: Members: Counci Dear Qf Land Ambulance Services A delegation from Hastings County met with Dan Newman, M.P.P., Parliamentary Assistant to the Minister of Health on August 26, 1998 and presented a copy of the attached letter. Mr. Newman commented that Hastings County was the first municipality to request a delegation to formally object to the downloading of this service. re: Downloadin after discussing the County's At the August 27,1998 Session of County Counci delegation, the following motion was adopted: "That the County of Hastings request the Wardens' Group to present a delegation objecting to this downloading, in person, on behalf of the Eastern and Western Wardens' Association, rather than sending it [the objection] in to the Ministry." the objection to Later in the Session, a special resolution was adopted regarding our downloading (a copy of which is attached for your information) We need to forcefully voice our objections to this particular downioading and Hastings County would be grateful for your support in convincing the Provincial Government that this particular service does not lend itself to being transferred to the municipalities due to designated borders and the cost-sharing agreements which would be required to keep track of the billing process Please distribute this correspondence to your participating municipalities and also request delegations before the Minister of Health for a face-to-face meeting to present your objections. Thank you for your anticipated support. Yours ..¿..----- Wm. Bouma, A.M.C.T. Clerk-Administrator 139 WB:gds c.c. Eric Fry 1998 COUNCIL CORRESPONDENCE - SEPTEMBER 8TH. Consent Aqenda 1. Linda Jolley, Vice President, Policy and Research, Workplace Safety & Insurance Board, acknowledging Council's concerns on the changes in coverage for volunteer firefighters. (ATTACHED) Items for Information task 2. Peter Gregg, Special Assistant - Ontario, Office of the Minister of Transport, acknowledging Council's resolution requesting the Minister to establish a rail renewal force and rail policy. (ATTACHED) 3. Delton Becker, County of Grey, Chair, Western Wardens' Association and David Stewart, County of Renfrew, Chair, Eastern Wardens' Association, with å resolution requesting the Province to retain all funding and operating responsibilities for Land Ambulance. (ATTACHED) 140 Workplace Safety & Insurance Board CommissIOn de la sécurité professionnclJe et de l'assurance contre les accidents du lTavail ·WSIB C5PPAT 200, rue Front Ouest Toronto, ON M5V 3Jl 200 Front Street West Toronto, ON M5V 3Jl Linda J oltey Vice~President, Policy and Research Vice-présjdente, Politiques et recherche T éléphone : 416/344-4372 Telephone: 416/344-4372 ATS 1-800-387-0050 TTY: 1-800-387-0050 1998 August 28 Télécopieur : 416/344-4366 FAX: 416/344-4366 Mrs. S.J. Heffren. Deputy Clerk The Council of the Corporation of the County of Elgin Drive ON ~. j\. -. !~~:~¡¡~~ ~l5'~\Jj IV/Ii ~ <!:1t1t%\J CWim' !Jf B.Imf -.--~~'$.¡;¡ffl¡JE Sunset Thomas 5V1 450 St. N5R Heffren Dear Mrs Coverage for Volunteer Firefighters letter dated July 22. 1998 from Mr. David the Workplace Safety and Insurance Board for volunteer firefighters under the new Act the Act I of your Williams, CEO of concerning changes to coverage Workplace Safet· and Insurance Re have received a copy President and new to note that one of the objectives of the based upon their actual the new Act introduced firefighters and the In opening, it is important Act is to more accurately earnings compensate workers employment Among other things, level of coverage for volunteer requirements for municipalities from to the changes reporting the Workplace Safety and Insurance average earnings of volunteer the basis of their earnings in their actual employment their firefighting services. Where volunteer firefighters are the Act directs the municipality to select the earnings to be to these firefighters. Municipalities belonging to the liability system (Schedule 1) then remit premiums to the Board these earnings amounts. If an injury is sustained in the performance of volunteer firefighter duties, the Board will base volunteer firefighters' loss of earnings benefits on either their actual earnings at the time of injury, or, if the volunteer is unemployed, on the earnings level selected by the municipality the new Act require to calculate the The provisions of Board (the Board) firefighters on outside of unemployed attributed collective based on to determine volunteer firefighters' earnings is section 78(3) of the new Act. As a result. the the calculation of volunteer firefighters This new approach directly prescribed by Board's flexibility regarding earnings is very limited I 14 2 A number of municipalities have raised concerns about their new reporting requirement to gather actual employment earnings from their volunteer firefighters. The Board is presently exploring ways in which these reporting requirements can be facilitated for municipalities. All municipalities will be notified of any new reporting procedures developed concerning the earnings of volunteer firefighters C' I understand that a number of municipalities have expressed similar concerns about coverage and return to work provisions for volunteer firefighters to their respective members of provincial Parliament and to the Ministry of Labour. If this results in amendments to the Act with respect to these areas, the Board will notify the municipalities promptly In the meantime the Board must administer the new Act in its present form Thank you for bringing your concerns to my attention 142 Sincerely ~Þ; Linda Jolley Cabinet du ministre des Transports ,¡¡¡ ~œœŒaVŒ® SEP 9 1998 COIJIm OF ELGlI\! Ct.ERj('S OffiCE Office of the Minister of Transport SEP 3 1996 Mrs. Sandra J. Heffren Deputy Clerk The Council of the Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Heffren: Thank you for your letter of July 22, 1998, to the Honourable David M. Collenette, Minister of Transport, informing him of the Council of the Corporation of the County of Elgin's resolution requesting that the Minister establish a rail renewal task force and a rail policy. The Minister has asked me to respond on his behalf. Dear Mrs For your ease of reference, I am enclosing a copy of section 5 of the Canada Transportation AcI which sets out current national transportation policy. As you can see, the federal government has taken the important step of setting up a legislative framework to create a viable and effective transportation system in Canada. and affordable transportation is fundamental to Canada's economic prosperity and life Thanks to the automobile and the increasing availability of other modes of passenger transportation, Canadians are accustomed to a high degree of personal mobility. Further, freight carriers - surface, marine and air - cover vast distances every day to deliver raw materials and finished products that contribute to our prosperity. Safe, efficient quality of However, all of this movement comes at a price that is reflected in terms of human health, resource consumption and environmental damage. In the coming century, safe, efficient and affordable transportation will not be enough. Canada's transportation system must also be sustainable. Currently, transport-related emissions of carbon dioxide and other greenhouse gases account for 27 per cent of the total volume ofthese gases produced by human activity each year in Canada. According to long-range projections, this percentage will rise. 2 I Canadã 2(E){96-06) 03-01 143 -2- Transportation is also a major contributor to smog, which is recognized as a growing health issue in larger cities. Over the past five years, Transport Canada has focused on modernizing our national transportation system. The transportation sector's contribution to air, water and soil pollution, as well as its consumption of resources, must be reduced. This presents a difficult challenge, especially with a substantial increase in the movement of people and goods as the years pass. Nevertheless, sustainable transportation does not have to be a threat to Canada's economy. On the contrary, it can offer new opportunities, technologies and industries, and rail can play an important role in meeting the challenge of making our transportation system "greener." Earlier this year, the Minister asked the House of Commons Standing Committee on Transport to review the future of both commuter and long-distance passenger rail service in Canada. The Minister recently received the Committee's report, and the department is developing ways to address its recommendations. Minister Collenette expects to be in a position later this fall to outline his in Canada. For your reference, I have enclosed a copy of strategy for revitalizing passenger rail the Committee's recommendations. The federal government cannot act alone, however. Provinces have jurisdiction over trucking and responsibility for highway construction and maintenance. The cooperation of all levels of government is required to achieve an efficient, economic environmentally ftiendly surface transportation system in Canada. you again for bringing the Council's resolution to the Minister's attention. Yours sincerely, Thank MCl ~ -~ Ontario Peter Gregg Special Assistant - ¡:be 144 Enclosures I " NATIONAL TRANSPORTATION POLICY Declaration 5. It is hereby declared that a safe, economic, efficient and adequate network of viable and effective transportation services accessible to persons with disabilities and that makes the best use of all available modes of transportation at the lowest total cost is essential to serve the transportation needs of shippers and travellers, including persons with disabilities, and to maintain the economic well·being and growth of Canada and its regions and that those objectives are most likely to be achieved when all carriers are able to compete, both within and among the various modes of transportation, under conditions ensuring that, having due regard to national policy, to the advantages of harmonized federal and provincial regulatory approaches and to legal and constitutional requirements in (a) the national transportation system meets the highest practicable safety standards the prime agents possible, (b) competition and market forces are, whenever providing viable and effective transportation services (c) economic regulation of carriers and modes of transportation occurs only in respect of those services and regions where regulation is necessary to serve the transportation needs of shippers and travellers and that such regulation will not unfairly limit the ability of any carrier or mode of transportation to compete freely with any other carrier or mode of transportation, (d) transportation is recognized as a key to regional economic development and that commercial viability of transportation links is balanced with regional economic development objectives so that the potential economic strengths of each region may be realized, fair that as far as is practicable, bears a facilities and services provided to each carrier or mode of proportion of the real costs of the resources carrier or mode of transportation at public expense transportation, (e) if> each carrier or mode of transportation, as far as is practicable, receives fair and reasonable compensation for the resources. facilities and services that it is required to provide as an imposed public duty as far as is practicable, carries traffic to or rates and conditions that do not constitute mode of transportation, in Canada under fares, (g) each carrier or from any point traffic beyond the disadvantage the scale of operation counected (i) an unfair disadvantage in respect of any such inherent in the location or volume of the traffic, with the traffic or the type of traffic or service involved 145 2 including persons with disabilities in Canada interchange of commodities between points (ii) an undue obstacle to the mobility of persons an undue obstacle to the (iii) or (iv) an unreasonable discouragement to the development of primary or secondary industries, to export trade in or from any region of Canada or to the movement of commodities through Canadian ports. and economically viable and this Act is enacted in accordance with and for the attainment of those objectives to the extent that they fall within the purview of subject-matters under the legislative authority of Parliament relating to transportation. 1(6 each mode of transportation is (h) THE RENAISSANCE OF PASSENGER RAIL IN CANADA REPORT OF THE STANDING COMMITTEE ON TRANSPORr Raymond Bonin Chairman ~ June 1998 -- -- III . jiiIII 147 , LIST OF RECOMMENDATIONS Recommendation 1 That the government define and commit to long-term support, not less than 10 years, for passenger rail objectives in Canada, including the route network, level of service and long-termstable funding to allow stakeholders to recapitalize rolling stock and infrastructure and enhance passenger rail services. long-term policy objectives no later than its new Recommendation 2 That the government announce September 30, 1999. Recommendation 3 That the government allow for and encourage innovative public and/or private partnerships on segments of the rail network so that all services might be delivered in a cost-effective and efficient manner. in the amount of Recommendation 4 That the government commit to stable funding for passenger rail $170 million annually, to be reviewed every two years. Recommendation 5 That the government undertake an immediate review of all services that have been designated remote in order to ascertain which of these are truly remote. Those routes designated as remote must be protected in the public interest and funded through a separate federal allocation Recommendation 6 That the government ensure that, with regard to competition in the passenger rail sector, no undue hardship be placed on the private passenger rail operator by a passenger rail subsidy, thus ensuring a level playing field. Recommendation 7 That the government encourage the freight and passenger railways to negotiate reasonable track access agreements within 18 months, ensuring that passenger rail providers can grow their business and deliver cost-effective and efficient services; and 148 Recommendation 8 That the government make it explicitly clear that, in the event that "good faith" negotiations for infrastructure access are not forthcoming, the access provisions for running rights contained in the Canada Transportation Act will be invoked to ensure fair and reasonable access for passenger rail services to essential rail infrastructure. VIA Rail to Recommendation 9 That the government confer commercial Crown corporation status to provide greater operational flexibility and access to capital; and Recommendation 10 Furthermore, the government, through an independent government agency, should, within two years, pilot-test the franchising of selected segments within the VIA Rail system, Recommendation 11 Given the potential for high-speed rail in the corridor, the government should participate with the governments of Quebec and Ontario in Phase II of the Lynx proposal· to a maximum of $25 million over 41 months, with the balance of government funds coming from the provinces of Quebec and Ontario. 24 149 COUNTY WARDENS OF ONTARIO Weetem Ontario Wardens' Assoolatlon Dellon Becker. Chair County of Grey 696 Ninth Avenue East Owsn Sound, Ontario N4K 3E3 Tol; (51 B) 376·2205 Fax: (519) 376-7970 Entem Ontario Wardans' Aa.oclaUon David .Stawart, Chair County of Ronfrew 9 International Drlvo Pembroke, Ontario K8A 6we Tol: (613) 73!!o7288 Fax: (813) 73!!-2061 John McCorklndele Coun(y of Brant Harry Thode County of BnJœ Rob Adame Coun(y of Du/f'ortn Perry Clutt.rlluok Coun(y of Elgin Pat O'Nol1 County of Es_ 1998 August 31 Phil L.ol"llrd Front.nee Monogom.nt Booni Dolton Beckar County of GillY Member of Provincial Legislature Please be advised that a meeting of all Western Ontario and Eastern Ontario Wardens and Regional Chairs held Monday, August 24, 199B in Toronto, the following motion was adopted: Dear Murray F.."'Y County of Haliburton Albert Vader County of Ho.tlng. "THAT the Perth County delegation use Its scheduled meatlng with the Minister of Municipal Affairs and Housing to prelilent the position of the Eastern Ontario Wardens and Wntern Ontario Wardens JaGk Coleman Oounty of Huron Joa Dadockor Coun(y ofLombton Paul Flnn.r County of Lon.rk AND that this position ilil to request the Province to retain all funding and operating responsibilities for Land Ambulance; Howard Frtnch Unltod Countloo of Lood. '" Grenvlllo ( ordon Schonnorhom County of Lonn.. '" Addington AND further that this resolution to circulate to all mÐmbers ofthe Provincial Lagislature and to the Regional Chairs for their endorsement." David McDonald Oounty of Mlddl.s"" a.ero. Boycott County or Nolthumborl.nd to do We encourage all members of the Provincial Legislature what they can to support this request. Mark H.m.en County of Oxfoni jJ"':~ \ David st~art County of Renfrew Chair, Eastern Ontario Wardens' Association Yours sincerely, Dlv. ShHror County of Porth Tom Flyn~ County of P.tatborough Joan'Claude Trottl.r Unlfod Countle. of pro/JOOn '" Ru..ell Delton Becker County of Grey Chair, Western Ontario Wardens' Association David Stewart County of Ronflew Garnold Dunlop County of Simco. Ar.hle Byo,. Un/tad Countlo. of Stannon!, Dundo. & (j//ong'l7)f 150 John Macklem Oounty 0' Vlctori. Murray!..angdon Oounty of W.lllnQtan ·d3S 96 ~. 9 % Å3~:) .0 HNno:) 6 O¿H9Mi6 '3DV¿¡ !/