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September 8, 1998 Agenda
ORDERS OF THE DA Y 1998 at 9:00 A.M. FOR TUESDA Y. SEPTEMBER 8TH. MORNING SESSION Meeting Called to Order Adoption of Minutes - meeting held on July 21, 1998 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 A.M. Mr. Jim Price from The Ontario Ambulance Operators' Association Inc., will outline the OAOA's position on the pending changes to the process of providing Land Ambulance Service by municipalities. DELEGATION: 11:00 A.M. Mr. Don Timmins, Heath Benefits Consulting Inc. to provide Council with information concerning Schedule 2 vs Schedule 1. (see blue booklet) 1st 2nd 3rd 4th PAGE # 1 2 "Committee Of The Whole Counci and Staff Motion to Move Into Reports of Council ': Reports of Councill Irs Reports of Staff Counci 5th 6th 3 - see attached Correspondence Consideration Information (Consent Items for Items for i) ii) 7th 4 the Committee Of The Whole Agenda) n-Camera Items see separate agenda Motion to Rise and Report Motion to Adopt Recommendations from OTHER BUSINESS 8th 9th 10th 11th 5 Statements/Inquiries by Members Notice of Motion Matters of Urgency 1) 2) 3) Consideration of By-Laws ADJOURNMENT 12th 13th 6 JUST A REMINDER: COUNCIL PHOTOGRAPHS WILL BE TAKEN AT THE SEPTEMBER 8TH MEETING LUNCH WILL BE PROVIDED #11 519 633 766 11/B (J,'''I'AHlf) A¡JIIIlJIAA't'/l f}JÞ~7lAT(}II.4l· AS.4l(}CIA.l1f},,' I,VC. P. O. lIox 129. Rodney, Ontario NOL 2CO Tel; (519) 785-0318 ¡¡ax: (519) 785-2002 E.mail oana@mco.nct 519 785 2002 => 2:59PM 8-27-98 Jim Price SENT BY: I~ 1.\. X County of Elgin AUn: Mark McDonald Jim Price TO: August 27, 1998 Presentation - Tuesday September 8/98 at FROM DATI:!:: RE: hours ()91)( lJrepa ration. Jiro_£ri.ce · Executive Director of the Ontario Ambulance Operators Assn. · Executive Director of the Canadian Confederation of Ambulance Sel'vice for your agenda I am p"oviding some detail As requested, Meda Services - Exemplary Service wo non-related businesses Emergency Medical resident and operator of Assns. Nation:!l Chair - Elgin County · · the invitation to address council. The move to reexamine ambulance service IJrovision was part of a movement by the incumbent providers in late 1995. At that time, they envisioned a more intimate involvement of municipalities in the landscape surrounding :Imbuhmce service provision but with the actual funding source remaining as the IJrovince. The province heard our concerns about the "micro management" principles being employed by the'existing Emergency Health Services Branch but, surprisingly, went a great deal farther in its decision to also require municipalities to be responsible for the provision and funding of land ambulance service. for Duncan McPha thank and Our many concerns relate to such areas as seamlessness, account.lb ty, approp.-iate funding balanced against the reality of affordability, cool'dination of related emergency servke and others. This presentation will attempt to bl"ing the council up to date on the ambulance issue and provide a question . ' ånswer opportußlty' " J "'.. A~ ,")., """', REPORTS OF COUNCIL AND STAFF SEPTEMBER 8TH. 1998 Thomas Elgin General Hospital Progress Report to REPORTS OF COUNCILLORS Councillor Rien VanBrenk - St. the County of Elgin 1997/98 1 Management-Elgin County Woodlot STAFF REPORTS H. Geurts, Elgin County Tree Commissioner - - Lots 1,2 Conc. 4 Central Elgin 1 Operational Report for June. July H. Geurts, Elgin County Tree Commissioner- and August 1998 2 Middlesex County Road and Bridge C. Watters, Manager, Engineering Services Designation Study Update 3 Structures and Connecting Links In Engineering Services C. Watters, Manager, Lower Tiers 4 C. Watters, Manager, Engineering Services - Township of Bayham - Notice of Intention to Stop Up, Close and Convey a Portion of the Road Allowance 5. Quarterly Financial Maintenance C. Watters, Manager, Engineering Services Reports From Lower Tiers 6. Lease #237 and #239 Marianne E. Barrie Engineering Services - Manager, C. Watters 7 Construction Technician C. Watters, Manager, Engineering Services - County Road #42 - Lake Bank Erosion. Lots 26,27 and 28, Concession 1, Township of Bayham Contract - Engineering Services Manager, C. Watters 8. 9. Recognition and Watches L.M. Eastbury, Payroll/Benefits Supervisor - 10. Personnel Administrator - Personnel Policy - 5.60 Short-Term Disability I H. Underh 11 Treasurer - Year 2000 L. Veger, 12 Treasurer - Ambulance Repair L. Veger, 13 Canadian Rural Partnership Proposal Library Services C. Bishop, Manager, 14. Occupancy Report Seniors Homes for Director, F. Boyes 15. Gazebo, Terrace Lodge Commemorative Trees 2 Rededication of Homes for Seniors - S. Heffren, Deputy Clerk F. Boyes, Director, 16. 17 ST THOMAS ELGIN GENERAL HOSPITAL PROGRESS REPORT TO THE COUNTY OF ELGIN 1997/98 st.1998 The Health Care sector continues to be restructured. 1997/98 saw further reductions to the Ministry of Health allocations, retroactive arbitrated wage settlements and pay equity increases. STEGH reorganized its operations to meet these financial challenges and was successful in maintaining the operating deficit at the same level as the previous year. Au Rien VanBrenk Submitted b In our continuing efforts to obtain adequate funding for the operation of our hospital, a team consisting of Senior Administration, Board members and Physicians met with Ministry of Health representatives in December to present an overview of accomplishments at STEGH. While the MOH staff agreed that STEGH has accomplished a great deal over the years, they made no commitment to provide additional funding. At the same meeting, the Ministry of Health staff noted that while STEGH met or exceed, current financial and activity guidelines, the hospital was operating an excessive number I Chronic Care beds. As a result, STEGH announced that it would be closing 45 of its lIS Chronic Beds. This closure took place over a three month period and was finally comp1e:ed in May 1998. ~d all of Subsequent to the year end, Bruce Smith, MPP for Middlesex, on behalf of the Minister of Health, Elizabeth Witmer, presented STEGH with a cheque for $1 million in recognition of both our difficult financial position as well as our efforts to operate within the limited available resources. Providing quality care is still the number one priority at STEGH. With innovative approaches to the way We do things, we were not only able to maintain all services at previous levels but added a new CT Scanner as well as a Bone Densitometer used to detect the effects of Osteoporosis. i»-1997198 Fund Raisin: The STEGH Foµndation continues to carry out its invaluable role as a provider of funds to purchase much n~ed capital equipment such as the CT Scanner and other necessary medical equipment. leted at STEGH initiatives CO-»l Som_e_of the Family Centred Maternal Chil J Care The consolidation of Pediatrics, Obstetrics and the Nursery was completed. The resulting service is one of the first of its kind in Canada. 3 Laboratorv Services The expected partnering with the private sector did not materialize as a result of changes in Provincial legislation. Instead, the Laboratory was restructured based on a "core lab" concept. This required some investment in new analysing equipment but it has resulted in a more efficient and less costly operation. This change should position STEGH to respond to any forthcoming modifications in the provision ofIaboratory services as a result of Provincial laboratory restructuring which is still under review. Chronk Care The Continuing Care Centre has been resized to accommodate 70 Complex Continuing Care patients. This change is a result of a Ministry of Health initiative to relocate patients to more community oriented facilities. Only patients meeting strict guidelines will be pennitted admission to the CCc. Plans to use vacated space for new seniors programmes are under review. sician Recrnitment STEGH along with local physicians, community organizations and local representatives have carried out a number of initiatives during the past year to attract new physicians to relocate to Elgin County and St Thomas. Ph Health The Health Services Restructuring Committee directed the closure of the London/St Thomas Psychiatric facilities. The direction to locate secondary (Schedule 1) beds at the General Hospital in Elgin County has precipitated the need to plan for the addition of Psychiatric Services at STEGH. Planning commenced in March 1998 and the fonnal plan should be complete by September 1998. The Ministry of Health has not yet confinned funding for the Schedule 1 beds to be located at STEGH. -<;¡.' Mental 4 1998 COUNCIL CORRESPONDENCE - SEPTEMBER 8TH, Items for Consideration 1. Corporation of the Township of Mildmay-Carrick, with a resolution petitioning the Provincial Government to introduce legislation to enable municipalities to effectively implement nutrient management planning. (ATTACHED) 2. E.C. Wagg, City Clerk, City of Niagara Falls Canada, with a resolution requesting the Province to immediately rescind its decision to remove O.H.I.P. coverage for physiotherapy treatments. (ATTACHED) 3. Kenneth G. Sloan, Administrator/Clerk, Corporation of the Municipality of Central Elgin, with a resolution requesting that the Federal and Provincial governments make needed reforms to the Young Offenders Act a priority. (ATTACHED) 4. Cheryl Van Tassel-Jermyn, Convenor, Elgin Palliative Care VOlunteer Program Dinner Auction, asking for a donation from Elgin County Council towards their 1 st Annual Dinner Auction on Sunday, October 25, 1998. (ATTACHED) 5. Jim Brown, M.P.P., Gerry Martiniuk, M.P.P. and Bob Wood M.P.P., Co-Chairs of the Ontario Crime Control Commission, inviting Council to nominate two individuals or organizations to receive the Ontario Crime Control Commission Certificate of Excellence. (ATTACHED) 6 Rick Bartolucci, M.P.P., Sudbury, Critic for Northern Development & Mines requesting Council's support regarding a request for a public inquiry into a recent tractor- trailer accident near the Sudbury Community and transport issues with regard to public safety. (ATTACHED) '" .I 40 LOCATXON: County of Elgin ATTN: Sandra Heffren Linda B. Veger Mark G McDonald THE CORPORATION OF THE TOWNSHIP OF MILDMAY-CARRICK RESOLUTION No. BEING A RESOLUTION PETITIONING THE PROVINCIAL GOVERNMENT TO INTRODUCE LEGISLATION TO ENABLE MUNICIPALITIES TO EFFECTIVELY IMPLEMENT NUTRIENT MANAGEMENT PLANNING WHEREAS the Corporation of the Township of Mildmay-Carrick established a "Nutrient Management Committee" to produce a By-law which would regulate manure storage, and promote sound nutrient management principles within the Township. AND WHEREAS the Council of the Corporation of the Township of Mildmay-Carrick passed By-law 98-14, being a By-law to regulate Livestock Facilities and Manure Pits, under Section 210, Par. 144 of the Municipal Act, 1990, R.S.O. AND WHEREAS By-law 98-14 attempts to strike a fair and effective balance between agriculture, the environment and the community, requiring the preparation of a Nutrient Management Plan prior to the issuing of a building permit for a new or expanding intensive agricultural livestock facility. AND WHEREAS the Council of the Corporation of the Township of Mildmay-Carrick, through its experience in establishing sound nutrient management principles within the Township, is concerned with the lack of appropriate legislation enabling municipalities to effectively deal with intensive livestock operations and implement and enforce sound nutrient management practices. AND WHEREAS the Municipality now has the right to register on title, the following: _ Agreements under Plan of Subdivision - Agreements under a Severance - Agreements under Minor Variances - Agreements under Site Plan Control BE IT RESOLVED THAT the Council of the Corporation of the Township of Mildmay-Carrick supports the adoption of Ontario Farm Environmental Coalition Nutrient Management Plan principles as Provincial Guidelines. BE IT NOW RESOLVED THAT the Council of the Corporation of the Township of Mildmay-Carrick petitions the Provincial Government and specifically the Minister of Agriculture, Food and Rural Affairs to introduce legislation specifically designed to provide municipalities with the ability to have nutrient management plans and associated agreements registered on the "title" of lands involved so that they may be transferred to successive owners. AND BE IT FURTHER RESOLVED that this Resolution be circulated to all Municipalities in Bruce and Grey Counties, All Rural Municipalities in Ontario, Christian Farmers Federation of Ontario, Ontario Federation of Agriculture, Mike Harris, Premier of Ontario, Barb Fischer, M.P.P - Bruce, Bill Murdoch M.P.P. _ Grey, Ovid Jackson, M.P. Grey/Bruce, Noble Villeneuve - Minister of Agriculture Food and Rural Affairs, Al Leach, Minister of Minister of Municipal Affairs and Housing, Bob Runciman, Solicitor General of Ontario. "This is a paid advertisement and its views and comments are not endorsed by AMCTO" 41 E.C. Wagg, C.M.D. City Clerk Clerk's Department 4310 Queen Street P.o. Box 1023 Niagara Falls. Ontario L2E 6X5 ., ~Œ@}:awŒ® AlIG 1 0 1998 COUNTY OF ELISIM CLERK'S OFFICE (905) 356-7521 (905) 356-9083 clerks@city.niagarafalls.on.ca www.city.niagarafalls.on.ca Te Fax: E-mail: web site: 1998 August 4, The Hon. Elizabeth Whitmer, Minister of Health, 10'" Floor , Hepbum Block, 80 Grosvenor Street, Toronto, Ontario M7A 2C4 Whitmer: Council of the City of Niagara Falls is concerned with the continued reductions in services facing all Ontario residents, the latest of which appears to be the removal of coverage for physiotherapy treatments w1der the O.H.I.P. program. In this regard, Council adopted Resolution No. 36, copy of which is attached, requesting the Province to immediately rescind its decision to remove 0 .H.I.P. coverage for physiotherapy treatments Minister Dear Yours truly, E. C. Wagg, C.M.O. City Clerk Ext: 4271 ECW:lw Attach. c. All Municipalities, Provo of Ontario, excess of 50,000 population. 42 , Ontario The City of Niagara Falls, Council Chambers July 23, 1998 36 No Moved by Alderman PIETRANGELO Seconded by Alde¡'man FEREN Whitmer has recently Insurance Program Health, the Honourable Elizabeth treatment under the Ontario Health WHEREAS the Minister of coverage for Physiotherapy 1999 atlliounced that will cease as of Apri NOW THEREFORE BE IT RESOLVED THAT The Corporation ofthe City of Niagara Falls hereby requests the Province to immediately rescind its decision to remove Ontario Health Insurance Program coverage for Physiotherapy treatment and AMO for support. this Resolution be sent to Municipalities over 50,000 population AND THAT AYNE THOMSON MAYOR the Seal of the Corporation be hereto affixed. , , E.C. W AGG CITY CLERK AND 43 Municipa[ïty ~Œ~~~Œ® AlIG 11 1998 COUNTY rn= ELGI!\! CLERK'S OFfICE erfie Corporation of tfie of Centra[ T,fgin ""'-""h,.<'::',iJ';::,;"-":-·:,,,,,o:.,/!//jj ;¢9gØt'EIgiñyi..··.· . City of S1. Thomas Municipality ofBayham MuniciPality ofDutton-Dunwich Township ofMalahide Municipality of West Elgin Town of Aylmer Township of Southwold MEMO TO: Kenneth G. Sloan Administrator/Clerlc DATE: August 11,1998 SUBJECT: REQUEST FOR ENDORSEMENT OF RESOLUTION -refonn of die You'll Off......"'.... Act Council for the Municipality of Central Elgin, at their meeting held on August 10, 1998 adopted a resolution which requests that the Federal and Provincial governments make reform of the Young Offenders Act a priority. A copy of our letter to the Hen. Anne McLellan, Minister of Justice is enclosed for your infonnation. Council directed that copies of our letter be forwarded to the municipalities in Elgin County together with a request for your support of our resolution. 6 Kenne G. Sloan Administrator/Clerk FROM: 44 Thomas, Ontario N5R 5V1 Fax 51 9063104036 St 450 Sunset Drive, 1 st Floor, Ph. 519°63104860 i I !. .. , /Ý ,t1Íí'df-d 1'( No. 19 Session Norld" - Fomr 425 In CanlJda, Municipal World Ine. ! - Moved by .- Seconded by I. . ," iunfclp.1 'r. T.Af. : t'; I .. i', ¡ . . i I ! ¡. , ; i I I ¡ , c- 7~~ C..tJ tt...J4L. -Ra.."T'#f~ "" If.''¡I~.,/oh:-( ,t>¡::: c...e--J~~ 5' oL'r <:../ -nF ""1'þ.(,g' Sï:lfJ ß,e¡- . .¡:=:- -r;¡r F~ 0Wl),Plà>n..lc<. G-ov~~ I'D ewc.-uMc:::r ~ ð¡C' 77Är t/D«~¿:" ""':-~aln-S :..1 ~r : - ~7> ~ Cc/I;;r-;y idP ~lrs- ~L..(lj7o.J .J'/!) I.. ;Z::;~, ~ TI f7W O~ /1A...1.t..,u(Q'¡#Æf-l7è<; /~ I"-' iHe COUNctt. OF Ute ".- - I ~ CO""",,^nONOFTfl1! <-vc.(, ~ r!d... ~/t... ~12.$tSX-\E?J L_" MUNlCI"'UrrOFCEII'rw....OIN . '." ¡;'i\~~I~ , MAYOR 81LL WALTERS 46 .-..¡_~,I..··I .,... 1"........, , ........... .... , icipafity Mun tIne Corporation of tne of Centra[ f£Cgin August 11, 1998 lIon. Anne McLel1an, P.C., MP. Minister of Justice and Attorney General of Canada 284 Wellington St, 4110. Floor Ottawa, Ontario KIA OHS I I Dear Minister: The members ofCoWlCil fur the Municipality of Cen1rnl E1ain have fur some time expressed concern J'eRIIJ'<Iina the incœase in major crime being comnutted by young people and the apparent inability orthe juStice system to deal effec1ively with such occumnces. At their meeting held on August 11, 1998, COWlCil passed a resolution which requested that the Federal and Provincwgovernments refurm the Young Offenders Act to deal more effectively with youth crime. A copy of the resolution adopted by COWlCil is enclosed fur your infunnation. The members of Council believe that the public must be protected ftom serious crime being committed by youth and Council has requested that the Federal and Provincial governments make refurm of the Young Offenders Act a priority. 45 Yours truly, 11 Kenneth G. Sloan Atlminilllrator/Clerlc Municipality of Cen1m1 Elgin C.c. lIon. Charles Hamick, Attorney General of Ontario Gar Knutson, MP. PeterNortb, MP.P. ElAin Municipalities, Elgin County St. Thomas, Ontario N5R 5V1 Fax 519'631'4036 450 Sunset Drive, 11't Floor Ph. 519'631'4860 PETITION TO THE ONTARIO LEGISLATURE Whereas a tractor- trailer truck carrying a variety of explosives was involved in a single vehicle accident on Highway 17 West, near Sudbury, causing an explosion which destroyed a 100 foot section of the highway and created a crater 15 feet deep; rrames and soffits on windows, Whereas a shock wave, resulting rrom the explosion broke doors, houses, causing significant personal and property damage; Whereas the residents of Ontario have the right to know what emergency plans are in place when dangerous cargo is being transported on our highways; Whereas the residents of Ontario have a right to know what protections are in place for residents who live in close proximity to vehicles carrying destructive materials; the and precautions Whereas the residents of Ontario have the right to know what restrictions Ministry of Transportation places on companies who haul dangerous cargo Therefore be it resolved that we the' undersigned petition the Ontario Legislature to demand that the Mike Harris Government call a public inquiry into this accident in order to make recommendations that will ensure this type of horrific accident does not happen again and to answer the many questions people of Northern Ontario have. NAME (PRINT) ADDRESS SIGNATURE fH6 CO'<!f'D::/-r,OA! tJ-p -rile: 'Is'o SUNse, J)1?111~ C!-oti.¡Jr tJF .l7/..a IAi sr. íf/O,v\/\:S tJ¡{-TÁItIO //,S¡(.(¡j . 58 631-146C H'-'r1e11 V11"er11i11 CO~n1t\1 of £15111 f ~x #: 633-775; l'Ho11e #: . . A TTENT10N C~r~ Vo1ut\t~~r Pr05r~m D11111~f' A14Cti011 S1411~~\1~ Octob~f' 25, 1998 "A Tim~ fof' R~m~mbcri115 &- Givi115'~ either £15111 P~lH~t1v~ T Ot>~1111our ~Ssist~11ce willm~ke this Di1111er AUCti011 successful throu5h t>011~ti115 ~11ite111/ cMh ~11t>/ or ~tte11t>i115! 1f 11014 woult> like to t>011~te ~11ite111 for the ~UCti011. ple~se complete O11e of the ~Ucti011 C011tr~Ct forms ~11t> f.u it to 1-5'19-631-5'807 or C011t~ct me ~t 1-5'19-633-0749 ~s SOO11 ~s possible. 1f \1014 k110W of some011e else who woult> be willi115 to t>011~te to the site11t or live ~UCti011. ple~se h~ve the111 flll out this extr~ C011tr~ct form ~11t> f.u it to the YON Office (1-5'19-631-5'807) or h~ve the111 c~n me ~t 1-5'19-633-0749. 1 wish to express m\1 si11cere 5r~titut>e to \1014 110W for \10141' support to helpi115 others withi11 £15i11 COU11t\1 who m~\1 be tm11i11~n\1111. h~ve ~ life thre~te11i115 t>iSCMC ~11t> bere~vet>. C011Ve11or. Di1111er Aucthm: Chen.jl Y~11 T~ssel-Jerm\111 Home l'ho11e #: 1-5'19-633-0749 £15i111'~lli~tive C~re Volu11teer l'r05r~m Office 175' :Sputh £t>5ew~re Ro~t> St. TMomM ON N;l' 4C4 1-5'19-631-3270 F~x N1-I111bcr. 1-;19-631-;5P7 N1-I111bcr of Copics: 3 MC!1~~\j. A1-I51-1st 24. 1995 c:f~x."'<.tloc 47 r'ÏcLOrian Order of Nurses Administered by the (519) 631-3270 (FA.X) (519) 631-5807 175 S. Edgeware Rd. St. Thomas, Ontario ELGIN PALLIATIVE CARE VOLUNTEER PROGRAM "That Added Touch" 1998 August 24 Dear Friend The 1 sl Annual "A Time for Remembering and Giving" Dinner Auction will be held on Sunday, October 25, 1998 and preparations are well under way! The proceeds from this auction support the Elgin Palliative Care Volunteer Program (PCVP), which is a non-profit, charitable organization administered by the Victorian Order of Nurses, serving the terminally ill, life threatened, and bereaved in Elgin County. As this is our 1 sl Annual Dinner Auction we know the only way it can be a success is through your contribution. The auction will take place at the St. Thomas Seniors' Centre, 225 Chestnut Street, St. Thomas and we need your help! Be creative! Donations come in all shapes and sizes, although cash donations are welcomed. If you would like to contact me for possible thoughts/ideas/suggestions (as I have attended Strathroy's & Chatham's Dinner Auction and I am familiar with donation items) you can call me at 633-0749 and leave a message. Be guaranteed I will return your call promptly as we really do need your support. If you would like tickets to the dinner auction, please call me at 633-0749 and I will put you name on the list. Also I would you be willing to have our flier prominently positioned in your business to advertise our Dinner Auction? Then give me a call. Please help us help others. People like you make such a difference Sincerely, e~ {lelU1ttpt (Mrs.) Cheryi Van Tassel-Jermyn, Convenor, Elgin Palliative Care Voluntee'r Auction Program Dinner CJ Enclosures 48 c:\faxx.doc vkwrian Order of Nurses Administered by the ELGiN PALLIATIVE CARE VOLUNTEER PROGRAM 1998 "A TIME FOR REMEMBERING & GIVING" DINNER AUCTION CONTRACT Thank you very much for your donation. Your generosity will make our 1 'I Annual Dinner Auction on Sunday, October 25, 1998 a success. Proceeds from this event will help the PCVP support the terminally iii, life threatened, and bereaved in Elgin County On their behalf, thank you for caring and taking the "Time for Remembering & Giving" Retail Vaiue Item(s) Pickup Date Company Name & Address (in ful Phone Number: Contact Name: Voiunteer: I understand upon signing this contract that the Elgin Palliative Care Voiunteer Program has the right to advertise the above item, and list it, with my name as donor, for the purpose of the promotion in the 1'1 Annuai Dinner Auction Date Donor: Elgin Palliative Care Volunteer Program 175 South Edgeware Road St. Thomas ON N5P 4C4 Phone 1-519-631-3270, Fax: 1-519-631-5807 Charitable Reg. # 13003 2931 RR0001 ELGIN PALLIATIVE CARE VOLUNTEER PROGRAM 1998 "A TIME FOR REMEMBERING & GIVING" DINNER AUCTION CONTRACT Thank you very much for your donation. Your generosity wili make our 1" Annual Dinner Auction on Sunday, October 25, 1998 a success. Proceeds from this event will help the PCVP support the terminally iii, life threatened, and bereaved in Elgin County. On their behalf, thank you for caring and taking the "Time for Remembering & Giving" Retail Value Item(s) I ful (in Pickup Date: Company Name & Address Phone Number: Name Contact the above Volunteer: I understand upon signing this contract that the Elgin Palliative Care Volunteer Program has the right to advertise item, and list it, with my name as donor, for the purpose of the promotion in the 1" Annual Dinner Auction. Date: Donor: Elgin Palliative Care Volunteer Program 175 South Edgeware Road St. Thomas ON N5P 4C4 Phone 1-519-631-3270. Fax 1-519-631-5807 Charitable Reg. # 13003 2931 RR0001 49 c:faxxdoc VICtorian Order oj Nurses Administered by the "" ...... ~Œ@úmwŒ® AUG 24 1998 COUNTY OF ELGIN CLERK'S OffICE Commission ontarienne de lutte contre Ie crime 25, rue Grosvenor 1"étage Toronto ON M7A 1Y6 Téléphone (416) 314-0859 Télécopieur (416) 314-0870 Ontario Crime Control Commission 25 Grosvenor Street 1st Floor Toronto ON M7 A 1Y6 Telephone (416) 314-0659 Facsimile (416) 314-0870 Dear Mayor or Chair of Council, The Ontario Crime Control Commission was established in 1997 to explore new ways to improve the justice system and to enhance the safety of the people of Ontario. To date, the Commission has held close to thirty community forums across the province, and at those forums we have heard about many excellent initiatives which have been developed and delivered here in Ontario by dedicated law enforcement professionals and community members. One role of the Commission is to recognize excellence in crime control in Ontario. In recent months, we have presented certificates of recognition to a number of community groups and law enforcement agencies that have led the way in preventing and combating crime. We would like to invite you to nominate two individuals or organizations from your ~ommunity to re~eive the Ontario Crime Control Commission CertifICate 01 Excellence. We will prepare award certificates for two worthy recipients, of your choice, from your community. Ideally, one recipient should be a law enforcement practitioner or team that has made an innovative contribution to the safety and wellbeing of your community. The second award should be for a community group or individual who led a successful crime prevention initiative. has If you are interested in having certificates prepared for members of your community, please complete the attached fonn and return it to the Commission. We will then forward certificates for you to present at an occasion of your choosing. Please call Elisabeth Worthington at (416) 314-0949 if you have any questions. We also invite you to visit our website at www.fight~rime.net. We look forward to receiving your recommendation for awards. ".., - /' L/·~/ __ /~ /f ¡? "'1? A . <I ."--) I YV 1 /..--{ Geny Ma .' Co-Chair Sincerely, \ . '1ì c::::::-j\"M ~ Bob Wood M.P.P. Ce-Chair Jim Brown M.P.P. Ce-Chair 50 Constituency Office/ Bureau de circonscription 100 rue Elm Street Sudbury, Ontario P3C 1T5 ltj O~lario Room/Bureau 1307 Whitney Block/Édifice Whitney Queen's Park Toronto, Ontario M7A 1A4 tel: (705) 675-1914 fax: (705) 675·1456 o LEGISLATIVE ASSEMBLY ASSEMBLÉE LÉGISLATIVE RICK BARTOLUCCI, M.P.P.lDÉPUTÉ SUDBURY tel: (416) 325-8716 fax: (416) 325·8718 o RSVP -. ~ŒcooaWŒ® Critic for Northern Development & Mines Critique au Développement du Nord et aux Mines RSVP 998 1 14, August AUG 1 S 199/1 COIINTY OF ELIìII\l ClER \'S OffICE Warden W. Perry CLutterbuck The County of Elgin 450 Sunset Dr. SI. Thomas, ON, N5R 5V1 Members I write today to inform you about a recent occurrence that has raised very serious concerns about transport issues and public safety. I will also require your assistance in bringing this matter to the attention of your Council colleagues at your next meeting. Head of Council and Counci Dear On Wednesday, August 5, 1998, a tractor-trailer, travelling on Highway 17, near Sudbury and carrying 40,000 pounds of explosives, hit a rock cut, caught fire and exploded. While no one was injured or killed, this horrific accident caused incredible damage. Seismologists say the explosion registered 2.2 on the Richter Scale. The force of the blast blew a crater 15 feet deep and destroyed 100 feet of highway. Debris from the blast damaged homes several kilometres away. The accident could have had tragic consequences. Explosive materials are transported along every major road and highway in this province In other words, this accident could have happened in your community. I have written letters to the Provincial Minister of Transportation and the Federal Minister of Transport, urging them to call a public inquiry into the tractor-trailer accident, which has left many unanswered questions regarding the transport of dangerous cargo. I have enclosed copies of both letters for your information, along with a copy of a petition currently being circulated. As legislators, we must ensure that public safety is never compromised. The Regional Municipality of Sudbury and the Town of Walden, which represent the communities affected by the tractor-trailer accident, have recently passed resolutions supporting my call for a public inquiry. 52 2 To that end, I require your assistance. I would ask that your council pass either a similar resolution or write a letter of support for a public inquiry at your next meeting. I kindly ask that you send it to my Sudbury office by fax or mail as soon as possible. The required mailing information is iisted above. I will then gather the resolutions and letters and collectively present them to the Minister of Transportation and the Minister of Transport. We must do our utmost to ensure that all hazardous materials being transported on our local roads do not endanger the lives of our constituents. The provincial government must call a public inquiry into the Highway 17 tractor-trailer explosion. thought. The reality is that we were fortunate this time. We must not from the residents of Ontario's misfortune next time I conclude with one final learn from our fortune now, (705)675-1914. Thank require additional information, please contact me at immediate attention to this matter. Should you you for your Sincerely, ~ M.P.P. Rick Bartolucci Sudbury 53 Enclosures ::::::c,~ 3ureau ~ 2C - :¡':' ::-9'1 alaCK ~~ì~ Cons;,:o.;erc,! Office :-:;":::; N""~:r.e'l :",,,:.,;.r; ?--:l~1( 3ureau -:e -::r::-:rscr'Qt'Qn 7'c~::,.,;t: )",:3.; J !Ca. :"...e E::""' Street '.17.-; ''':''~ SI..CI::...."¡ ::"':3J'O ~C:=1-- ~;C '-:-3 '~I ';"': :::: ."~:- ~::s :(1,,,"', :.> ..:. ',: '.:::': ~ , ~ - ·;'1" -:: ~-:.'~''':' LEG¡S'..,':'ïIVE ).S2c:v;e~·( ·3;<: ~::; -:~:·:":'5è RSVP: ~ ASSE~,18L== '-=':;I~i...,:'ï:··l= , Reply to: .J AICX BARTOLUCC:. M.P.P.lDEPUTE ;,......::::"-- . Monday, August 10, 1998. Hon. Tony Clement, Minister, 3rd FIr. Ferguson Block, 77 Wellesley St. West, TORONTO, ON. M7 A IZ8 Dear Minister: As you may be aware, on Wednesday, August 5, 1998, at approximately 8:50 p.m., a tractor- trailer truck carrying a variety of explosives was involved in a single vehicle accident on Highway 17 West. The vehicle's contents exploded causing the obliteration of a 100 foot section of the Highway. The shock ~ave resulting trom the explosion broke doors, windows, ftames and soffits on several houses in both the immediate and distant areas. The biast was so severe, the earth shook l\1ore than ten kilometres away. Fortunately, Minister, no one was killed in this explosion. Indeed, the driver was very lucky to have the support and tenacity of a passerby, Mr. Ed Wyrwas, who pulled the jarred door open in order to tree the driver before it exploded. Minister, I have real concerns about the incident, about what caused the accident, about the nature of the materials found on the truck," about the manning of such a vehicle, about what is allowed to be transported on the highways of Ontario, about the filing of emergency plans with the Ministry regardiDg the transportation of such cargo, about the prptections· Ì!1 place for the residents of Ontario who are in close proximity to vehicles carrying such destrûctive materials, about the exterior markings on vehicles carrying these types of materials and where these markings are located, about the mixture of explosives found in tractor-trailers being driven across Ontario's highways, about the restrictions your Ministry places on companies who haul this type of cargo and about the precautions your Ministry takes to ensure potential disasters don't happen. Minister, I am asking you to illitú1U tlu process for a plÚJ1ic inquiry into this tU:cidettt so that the public can learn first hand what the answers to the above questions, as well as the many other questions the residents of my Community have regarding this incident. Equally, though, in 5~ ;::::¡cem Bureau i JC - :'1\;'::"'9'1 81eck ~~ Cons¡,:¡;ercy Office =-::h::e 'Nhi:"e'¡:'..~.;:'": -; P.:rl<. Bureau ae r:::rccrscnOI'on Tcrcr¡G. J.r¡~J.r':¡ . ~. '~itJ ' OQ. rue E:rr' Streel ~}'7:~ ~ -\.; Sl.;cot...../_ J."!3(10 c::t::::Iro. ..= ;J';C on °21' ..:.~.: ::5··3:-~? '<=I~ _. '0 '_ - ~~ . -. - '....n;õ;::·, ...\ ...." ,.:.: ~ ,; - 'E-I' -:5 -:-S- '"}''':' lEGiS;",':',T1VE AS3E:V18!...:'( °a;<: -:5, .;-:.~.:.% RSVP: ~ ASSE~¡\BL== ,-~'3121..Þ..T:\-I:= , Reply to: .J RICK BARTOLUCCi. M.P.P./DE?U'È -;:....C2'_= , Monday, August 10, 1998. Hon. Tony Clement, Minister, 3rd FIr. Ferguson Block, 77 Wellesley St. West, TORONTO, ON. M7 A IZ8 Dear Minister: As you may be aware, on Wednesday, August 5, 1998, at approximately 8:50 p.m., a tractor- trailer truck carrying a variety of explosives was involved in a single vehicle accident on Highway 17 West. The vehicle's contents exploded causing the obliteration of a 100 foot section of the Highway. The shock ",ave resulting ftom the explosion broke doors, windows, ftames and soffits on several houses in both the immediate and distant areas. The blast was so severe, the earth shook Itlore than ten kilometres away. Fortunately, Minister, no one was killed in this explosion. Indeed, the driver was very lucky to have the support and tenacity of a puseroy, Mr. Ed Wyrwas, who pulled the jarred door open in order to ftee the driver before it exploded. Minister, I have real concerns about the incident, about what caused the accident, about the nature of the materials found on the truck, about the manning of such a vehicle, about what is allowed to be transported on the highways of Ontario, about the filing of emergency plans with the Ministry regarding the transportation of such cargo, about the prptections ~ place for the residents of Ontario who are in close proximity to vehicles carrying such destri1ctive materials, about the exterior markings on vehicles carrying these types of materials and where these markings are located, about the mixture of explosives found in tractor-trailers being driven across Ontario's highways, about the restrictions your Ministry places on comparúes who haul this type of cargo and about the precautions your Ministry takes to ensure potential disasters don't happen. Minister, I am asking you to illitiate tlte process for a public inquiry into this accident so that the public can learn first hand what the answers to the above questions, as well as the many other questions the residents of my Community have regarding this incident. Equally, though, in 54 Constituency Officel Bureau de circonscription 100 rue Elm Street Sudbury, Ontario P3C 1T5 ~ Ontario Room/Bureau 1307 Whitney Block/Édifice Whitney Queen's Park Toronto, Ontario M7A 1A4 tel: (705)675-1914 fax: (705) 675-1456 LEGISLATIVE ASSEMBLY ASSEMBLÉE LÉGISLATIVE RICK BARTOLUCCI, M.P.P.lDÉPUTÉ SUDBURY tel: (416) 325-8716 fax: (416) 325-8718 RSVP o Critic for Northern Development & Mines Critique au Développement du Nord et aux Mines RSVP o M.P. 2,1998 Honourable David M. Collenette, P.C Minister of Transport clo Place de Ville - Tower C August 330 Spark Street, 29th Floor Ottawa, Ontario KIA ON5 Dear Minister: As you are aware, on Wednesday, August 5, 1998, a tractor-trailer truck carrying a variety of explosives was involved in a single vehicle accident on Highway 17 West. I am sure that by this time you have been briefed by Transport Canada officials about this incident. Minister, you may be aware that I have requested the Ontario Minister of Transportatìon to call a public inquiry into this incident. I believe the severity of this incident requires that a full public inquiry be held. I have requested this from the Ontario Minister because he is directly responsible for ttUck safety in Ontario. I am requesting either of two possible scenarios at this time. I am asking that you support my request for the Ontario Transportation Minister to call a public inquiry. I believe that the safety of truck transportation, regardless of what the truck contains, is clearly a Provincial jurisdiction and because of that the Ontario Transportation Minister should be calling the public inquiry. However, since the transportation of dangerous goods is a federal jurisdiction, I am requesting that you call the public inquiry if the Minister of Transportation for the Province of Ontario does not deem this incident one of safety on Ontario highways. Frankly Minister, the people of the Sudbury district, in particular the Town of Walden and the Regiona Municipality of Sudbury don't want a jurisdictional fight between govemments, they want a public inquiry. Please support my call for a public inquiry or enforce Section 21 Subsection I of the Act and initiate that process immediately. I look forward to your quick response. Yours truly, ~ M.P.P. Rick Bartolucci Sudbury 56 i.6 f~ ~ ~~U ]§~ ...~ ,,}. ¡jj'¡J~ð ~.8ãi ;EI :ãf!~ 1Jt$,g ~I= ¡iun ~.!Jd $¡ ~ I!ði~~ ~!j~ ¡§~~ ~.!Jiji: !1}~i~i~i i;i~]ii~;ij~8~ËI II!)) 1 ~:n U1 s.!J~i~ i3jti~ j~j ]~¡¡Hi~~,,! u.6 ~ ~~.!J¡ g ¡j lJ~h1:!~ ~ :f!~ëd~! ~~; ~!~ :;¡JI"" ~="'Ii3"~"'¡Ji!!-" ItÐ-£! ... ""~"~ El1JiJ'" :ë<:h; ~U~h~ h".!J~ .!Ji.!J ~;~~~~~ ='aa~ ¡;i "oð:å:¡¡~$....¡¡¡~,!j ug ~.ë"g,g.8Uih" ~~= 5U'" ..i~Uci3~ .6,$ I ~ ~ ~~~ ¡¡Æ n'a~ ~g~~Ë~i~~~ii$:I.!J ~'a¡;=,!J!" ¡¡~i3 ãijS,g..... "to!! ah 8.u~ ]J ~i ~jii~!~~~~~...!í~g ;¡;;¡ø;:lUJ ,.!I: ¡s:.J5<~'iI .s53t: ~.'iiI~nl u .!J ~ UH 15 EI.r§, -i.,¡ ~;¡¡ 50 "'~ ~ ~1.!J~e ~¡¡ ~~1...'a$1 ä-H.~ ¡j ~J 5!~-jih,l! .Pe"- .cf! i::3~j! " '¡J'¡J "i! e -a"..6 h~H ~Eld.!~h"~s ,,1!5.8."¡:;~~¡¡¡$.!!"'" 0"" i3~ ~~t'!!~=...,::~ ~~ën ¡¡ ¡;""-".8!f!,p"&".oS ~i.!Jj~~~;æ·m!<I!~ f~~~~¡Æ ii.!J~~~~~ ..r~øG.1~ C'CþiG.1ot: 5 j'" ~ ¡¡ ..5,g ¡g,g...!.!J" ,,~az8~j! ~~5.r~s~~ ""'e ¡¡o" "'~~"",..."p ~ .6~s;:... "... &....2~.!'j" ~ ¡¡ i~.!J1~~~~~i~~]~I~ ] - ì'j.i!a.!Jto .!J~ ~.!Jjs~ :Se ~ 'a..,¡;¡æ ~" .. e ~1:" '¡Jp ID BÞ 8.'a 57 - 0"51"" 'Ii "! 1: ò fš:§~,g; ~i 8.~ o i::.c $I 0:: j "" ! to ~ -a ~ ...!I:I: ,g ~ " Æ oog.6.5"" .6~,g . '¡;;¡~~AlO Ó oë !~æ5iª' i.t!! Ee " _ ~ á....i!a "" ~...;;~¡¡..!I i~'õ oü ~co'=.ÊQ).o "dE! 0» iU~ 'a ¡ h~ ¡';:~ bÐ! '"' » CLI Q,"O I-< :ã- g,.¡g.. 6 ~ Iii -!I ~1!~~g~ .d~~.š~ ~.b¡:¡,E~ ~ãlø. ::s Ii: ~ o ~: =S:t ~~ ID£ o ID > ... - - - h- . . -' I ... ò ... Iii ::I (! ::I C ~ iC C Z o ::Ii P.1Ø2.........Ø3 12 KETTLE CREEK CONS.AUTH REPORT- TREE COMMISSIONER! WEED INSPECTOR With assistance from Jennifer Cavanagh : OPERATIONS 15 2-98 WED 1 AUG- HRDC forests technician) JUNE JULY AUGUST 1998 ( ection " Investigated approximately 50 weed complaints for the summer so far. Issued 40 weed orders. Most orders are for estates of properties held in trust or for lands sitting idle which are slated for development. Jns Weed '(r_e~_CQmmiS5ioneJ: with approximately 20 Active Notice ofIntents throughout the County. throughout County for " Preparing a statistical summary of logging practices presentation to Council later this fall. " Dealt * Commenced preparing silvicu1tural strategy for managing County Woodlot at Lot 1,2 Conc. 4 Yannouth. .. " Currently Completing a promotions campaign to raise awareness of the Elgin County Tree By-Law within thc County. Promotions include static displays, tax notice mail outs, distribution of brochures, news releases within local media, presentations to municipal councils, and articles in local fann newsletters. Styles " Dealt with one application for Minor Exception for Bob Draper/Mcl (Southwold) which was dealt with by Council in June local logger. " Dealt with one minor infraction of Elgin County Tree By-Law with J 1 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: MIDDLESEX COUNTY ROAD AND BRIDGE DESIGNATION STUDY UPDATE AUGUST 4 DATE Introduction A report on January 27th indicated that Middlesex County was reviewing their County road system and the affect on our system were County Road #5 (West Elgin and DuttonlDunwich) County Road #17 (Southwold) and County Road #37 (Malahide). the County of Middlesex with Discussion/ Conclusion The Warden and Councillors Van Kasteren and Wilson meet Road Committee to explain our concerns be passing Middlesex wi Subsequent to that meeting it is our understanding that the County of a by-law to revert those roads to the Lower Tier Municipalities The Manager of Engineering Services concerns are as follows LOCATION CONTINUITY AADT SURFACE County Road #5 No 200 (1994) Gravel County Road #17 No 400 (1995) High Float (1998) County Road #37 No 550 (1998) High Float (1993) From County Road #73 Single (1998) to Belmont to a rovements From County Road #9 west to Walkers Bridge should be improved highfloat road and Payne Culvert to be replaced. m Recommended Road #5 Count N Road #17 Count N If the County of Middlesex does revert these roads back to the lower tier municipalities, it would be prudent for the County of Elgin to revert the affected roads back to our local municipalities to maintain continuity. Road #37 Count 2 12 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, M¡ ENGINEERING SERVI' DATE: AUGUST 4,1998 SUBJECT: MIDDLESEX COU Y ROAD AND BRIDGE DESIGNATION STUDY UPDATE l\NAGER CES Recommendation That, if the County of Middlesex passes a by-law to revert roads back to its lower tier municipalities then the following recommendation shall be implemented by the County of Elgm within twelve months of that date: Municipality from County Road #9 west to Walkers Revert to Lower Tier Bridge. Road #5 Count Municipality. Arrange for an agreement with North Dorchester for a shared maintenancel capital program from Belmont to Oxford County Line (similar to the agreement that we presently have with the County of Middlesex). Tier to Lower Revert Road #17 Road #37 Count Count APPROVED FOR SUBMISSION MARK NALD COUNTY ADMINISTRATOR/CLERK 13 ~:iYSUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 1998 DATE: AUGUST 4, SUBJECT: STRUCTURES AND CONNECTING LINKS IN LOWER TIERS Introduction Reports were presented to County Council on May 26th and were subsequently referred to the Lower Tier Councils for comment. Would lower tiers agree in principle with the concept of turning over responsibility for these items to the County before any comprehensive study is completed. Discussion/ Conclusion Municipality responses Further detailed information, a complete inventory and a needs assessment of each structure/road would be required to make any kind of decision. At first glance it would seem that this could be an expensive consideration, however an inventory would define that. Supports the concept for the County to assume ownership and responsibility as outlined. County to assume all bridges on local roads and directed staff to participate in discussion with County and other lower tier staff regarding this matter. That they support the proposal from the County of Elgin to maintain the bridges and connecting links. Supports the concept for the County to assume ownership and responsibility as outlined in the reports submitted including all former Highway #73. Agrees in principle with the County of Elgin concept outlined in their report regarding Structures and Connecting Links. Agrees with the County of Elgin inspecting and reporting on bridges with over a three metro span. Council agreed that the care of connecting links should be done by the County of Elgin. Questions were raised about ownership and the municipality's position on this matter need to be resolved. Tier The following is a summary of the Lower Central Elgin Southwold West Elgin Dunwich Malahide Aylmer Bayham As suggested by the Town of Aylmer, it would be appropriate to conduct a detailed analysis with cost projections for these structures and connecting links. We would require the extension of the contract of one Engineering Technologist until the end of the year to conduct this study ($9,000.00). 2 14 Page 2. REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 4,1998 SUBJECT: STRUCTURES AND CONNECTING LINKS IN LOWER TIERS the following functions: Physical investigation and classification of structures 1999 design preparations Roadway/warning sign locations for Central Elgin area Assist Road Superintendents where information signs are located Clearing backlog in department - drawing inventory etc. is required to perform this Technologist n addition · · · · · Recommendation That the Manager of Engineering Services complete a detailed cost analysis for the Lower Tier for structures greater than 3.0 meters and the connecting links and report back to County Council; and authorization be given to extend the contract for the one Engineering Technologist until December 31,1998. OR SUBMISSION MARK MCDONALD COUNTY ADMINISTRATOR/CLERK 15 RESPEC:FULL Y SUBMITTED ()A;J(t¡ itJ;1( CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 24,1998 SUBJECT: TOWNSHIP OF BAYHAM - NOTICE OF INTENTION TO STOP UP, CLOSE AND CONVEY A PORTION OF THE ROAD ALLOWANCE Introduction Received notice from the Township of Bayham of intention to stop up, close and convey a portion of the road allowance between Lots 118 and 119, Concession North Talbot Road and between Lots 10 and 11, Concession North Gore. Discussion/ Conclusion This does not affect the County of Elgin. Recommendation That we have no objection to the Township of Bayham stopping up, close and convey a portion of the road allowance between Lots 118 and 119, Concession North Talbot Road and between Lots 10 and 11, Concession North Gore. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION (}vJ~~ ~ - CLAYTON D. WATTERS, MANAGER MARK NALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK 16 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: QUARTERLY FINANCIAL MAINTENANCE REPORTS FROM LOWER TIERS AUGUST 21 DATE the County with quarterly financial Introduction The Lower Tier Municipalities were requested to provide to reports on maintenance activities on County Roads. Discussion/ Conclusion During the May/ July Road Superintendents meetings I brought the above request to the attention of the Municipal Road Superintendents. To date I have only received information from two of the seven municipalities the At the beginning of the year, some municipalities expressed concern that the allocation from County may not cover their costs for maintenance on County roads. We agreed to monitor these allocations on a quarterly basis to keep track of discrepancies. We cannot monitor costs without this vital financial information from the municipalities. We realize that this has been a unprecedented year of change and demand. however, this information is needed as we approach the third quarter of 1998 reports on to direct their staff to provide financia Recommendation That members of Council be encouraged maintenance at the first opportunity. RESPECTFULL Y SUBMITTED MARK NALD COUNTY ADMINISTRATOR/CLERK 17 C[AYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 21,1998 SUBJECT: MARIANNE E. BARRIE - LEASE ROOMS #237 AND #239 Introduction Marianne Barrie currently leases Rooms #237 and #239 and the lease expires October 14, 1998. Discussion/ Conclusion Marianne Barrie wishes to renew their lease for Rooms #237 and #239 (area 600 feee) @ $12.00 per square foot. The lease will run for a period of one year starting October 14, 1998 Recommendation That the Warden and Administrator/Clerk be authorized and directed to sign a Lease Agreement with Marianne Barrie for Room #237 and #239 in the County Administration Building for a one year period at the rate of $12.00 per square foot. /kab RESPECTFULL Y SUBMITTED OR SUBMISSION ~tÀ~J6 CLAYTON D. WATTERS, MANAGER MARK NALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK 18 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 21,1998 SUBJECT: CONTRACT - CONSTRUCTION TECHNICIAN Introduction The Engineering Services Department has a Construction Technician position and the contract will end August 31, 1998. Discussion The primary responsibility of the above position is to oversee the contract to rebuild Elm Line from Yarmouth Centre Road to Road #36. The contractor will not complete this work until September 30, 1998 and we have extended the Construction Technicians contract until September 30,1998. Recommendation For your information. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION QIM} (4its -i~ CLAYTON D. WATTERS, MANAGER MAR NALD ENGINEERING SERVICES COUNTY ADMINISTRATOR/CLERK 19 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1998 SUBJECT: COUNTY ROAD #42 - LAKE BANK EROSION LOTS 26. 27 AND 28. CONCESSION I, TOWNSHIP OF BAYHAM JULY 28 DATE: Introduction Lake Shore Line in Lots 26, 27 and 28, significant localized erosions. Historically the bank eroded at 1.5 meters per year but in 3 locations this erosion has progressed 15 to 30 meters in months and the depths ranging from 10 meters to 20 meters have experienced over the past year 1 Concession if the erosion was transferred and notice Discussion/ Conclusion County Council authorized the Engineering staff to close County Road #42 within 15 meters of the edge of the roadway. Signs and barricades were was given to Township of Bayham Road Superintendent of this action The County had discussions to try and find a solution to the erosion problem with the Long Point Conservation Authority, Ministry of Natural Resources, local residents and municipal staff. We selected the process of using large round 1.1 meter X 1.5 meter bales from local farmers rapped with filter cloth. The process was to make terraces using these large bales and a crane This process was successful for a year on the first erosion area but successful for only months in the second area n the second area we installed the bales and a few months later the erosion started on the west edge. We then stabilized this area and erosion started on the east edge. We again used bales to stabilized the areas. Within a few days the erosion started again. Disappointed we investigated the problem and tried a different solution. Our solution was to dragline a trench down to the sand clay seam where the erosions occurred and filling this trench with 40 millimeter clear stone with a 150mm perforated tile. We did not install filter cloth as there is a presence of iron in the soil. This solution to date has stabilized the area. Part of the above process will be attempted on the first erosion area. 20 Page 2 LAKE BANK EROSION CONCESSION I, TOWNSHIP OF BAYHAM REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY 28, 1998 SUBJECT: COUNTY ROAD #42 LOTS 26. 27 AND 28 now start the County must th is project and To date the County has now spent $54,000.00 on the process of alternative solutions: Assume road north of the Lake Shore Line (Glen Erie Line) or provide a new road somewhere in-between Glen Erie Line and the Lake Shore Road. . the areas that are affected by this erosion I have attached a list of items that the County must clarify/ complete in order to close an existing highway and also establish a new highway. Start the process of closing Lake Shore Line in . Recommendation That the Manager of Engineering Services hold a public meeting for all interested parties at the Township of Bayham administrative offices to resolve the issues of the continuing erosion of Lake Shore Line (County Road #42). APPROVED FOR SUBMISSION RESPE.CTRULL Y SUBMITTED MARK MCDONALD COUNTY ADMINISTRATOR/CLERK 2 1 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL Louise M. Eastbury August 7, 1998 Recognition and Watches FROM DATE: SUBJECT INTRODUCTIONIBACKGROUND: 1992, the outlay for recognition watches (25 years of service and at than 15 and less than 25 years of service) has been approximately taxes. Just lately, the average has been in the $150.00 - $200.00 On average since retirement, if more $150.00, including range watch has been between $250.00 and $300.00 s Traditionally the cost of the Warden DISCUSSION It is increasingly difficult to purchase a quality watch from a reputable jeweller for under $200.00 it seems Watch, Warden's significance. the allotment for the in proportional CONCLUSION In consideration of the above and appropriate to recognize 15 to 25 years of service Louise M. Eastbury PayrolllBenefits Supervisor /"} /¡ If increased up to be RECOMMENDATION That, the appropriate expenditure for a watch, for recognition purposes, a $250.00 limit, including taxes and engraving. " Harley J. Unßei1 Personnel Þt'dministrator ubmission Appro\' 22 Section: 5 Elgin County of Short-Term Disability Subject: Personnel Policy Manual 5.60 Policy Number: Date Approved: Sept. 11/91 Oct. 26/93 Revision Date Last NU/FT of 3 1 Code Page the SHORT TERM DISABILITY Each non-union employee, upon completion of three months continuous service with County, shall be eligible for the new short term disability benefit. A. day of disability due to a non- rates for up to 75 days in any Benefits as outlined below (C.) will commence on the first occupational accident or sickness and will be payable at current calendar year. B. 66 2/3 of Salarv nsured Days Length of Service At December 31st C 70 65 60 55 50 45 40 30 20 10 o Full Salarv 5 10 15 20 25 30 35 45 55 65 75 3 months but less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years but less than 8 years 8 years but less than 9 years 9 years but less than 10 years Over 10 years Where an employee completes hislher three (3) months of continuous service and is unable to be credited with insured days as indicated in the table, full or 66 2/3 insured days shall be calculated on a prorated basis for the current year by taking the number of days from the completion of the probation period to December 31st of that year over 365 and multiplied by 5 and 70 respectively. Credits will be in multiples of one-quarter days 14 Employee starts March 15 and completes probation period June Calculation - June 15 to December 31 = 200 days 23 eg Section: 5 County of Elgin Subject: Short-Term Disability Personnel Policy Manual 5.60 Policy Number: Date Approved: Sept. 11/91 Oct. 26/93 Revision Date Last NUIFT Page 2 of 3 Code 200 x 5 = 2.73 or 2 3/4 days at full pay 365 C 1/4 days at 66 2/3's pay 200 x 70 = 38.36 or 38 365 the length of based on of each year, Full salary days will automatically be reinstated at January 1st service at that time, whether off sick at the time or working D. Workplace Safety and [Worker's Compensation] top up to These days may not be used Insurance Board benefits. E day that have wi An employee absent on a Statutory Holiday while on Short Term Disability, charged against their insured days. F by termination of employment, Any days to the credit of the employee contain no cash value, on reason of retirement or otherwise. G After an employee has had three (3) periods of sick leave of three (3) days or less within a calendar year, the Employer may refuse to pay for the fourth or subsequent period of sick leave, notwithstanding that the employee has accumulated sick leave to hislher credit. It is understood that this provision is an endeavour to eliminate abuses of sick leave and is in addition to any other disciplinary action which the Employer may deem fit to invoke. Where sick leave absence has been in excess of five (5) consecutive days the employee shall not be paid sick leave credits unless helshe furnishes the Head of hislher Department with a Doctor's Certificate or other explanations satisfactory to the Employer. H due to pregnancy related illness or childbirth is not An employee who is absent from employment eligible for Sick Leave Pay during: I the period commencing ten (10) weeks prior to the calendar week ofthe expected date of delivery and ending with the sixth (6th) week after the calendar week at which the actual delivery takes place or; 24 (a) Section: 5 County of Elgin Short-Term Disability Subject: Personnel Policy Manual 5.60 Policy Number: Date Approved: Sept. 11/91 Oct. 26/93 Revision Date Last NUlFT Page 3 of 3 Code the the Employer or; any period of time for which you are eligible to receive maternity benefits as provided by [Unemployment] Employment Insurance Act. any maternity leave of absence mutually agreed to by you and (b) (c) Short-term disability benefits, which begin to be paid prior to age 65, will continue unti the employee has received a total of at least fifteen (15) weeks of benefits or has exhausted accumulated paid sick leave or, until the employee is no longer disabled or the employee retires, whichever comes first. J Special Circumstance: Example An employee has returned to work following a lengthy illness. All seventy five (75) sick days were exhausted. Perhaps the employee was even on long term disability. In the unlikely event that this employee becomes ill agam a) If the medical documentation indicates that the illness is a recurrence of the original condition every effort will be made with the long term disability insurance carrier to have the long term disability claim reestablished. b) If the medical documentation clearly indicates that the reason for the absence is totally unrelated to the condition that previously caused the employee to be absent, the employee wi have the short term disability plan restarted: i.e. 75 days, but @ 66213 of salary. 25 To County Council Report Systems Support Suzanne Edwards, From 1998 August 28, Date: Year 2000 Subject: within the method of to date- computers IntroductionlBackground The Year 2000 Problem is also known as the "Millennium Bug" or Y2K. The problem lies dating used on virtually every level of computing from mainframe, mini and personal sensitive electronic equipment such as elevators, security systems, and even VCRs. Discussion: Any computer calculation that involves a date such as credit card transactions, fax machines, medical equipment, telephone systems, servers, thermostats, traffic control systems, plotters or automobiles - could yield incorrect answers. Why? Because after December 31", 1999, computers won't know what year it is. store andlor not execute in the 20th to will those has been written uuilt upon these dates larger numbers than occurs when software Calculations L century as bein The most common and most damaging problem manipulate dates using only two digits for the year, properly because they will not see dates in the 21 st century. Leap years are calculated by a simple set of rules. Unfortunately, there are systems and applications that do not recognize the year 2000 as a leap year. This will cause all dates following February 29, 2000 to be offset incorrectly by one day. Technically, the problem is simple to understand. The solutions to the problem tend to be fairly simple as well. The scope of the problem, however, makes it difficult. Every piece of hardware, software, and embedded system must be taken into account. Everything from mission-critical central accounting systems to small must be examined for date-handling and how those dates might affect the rest of the convenience applications environment. 2000 are as follows Medical Beds Elevators Fire Alanns Lighting Photocopiers Security Access Control Water & Sewage Control Printers I Potential problems that the County could be faced with come January UPS Notebook PC·s Operating Systems Modems 26 Vehicles Cell Phones Fax Machines Generators Pagers Telephone Systems Time Locks VCR's Desktop PC's Scanners Servers Huhs/Routers Air conditioninglheating Calculators Electronically Controlled Clocks HV AC System Medical Equipment & Devices Postage Machines Thermostats Traffic Control (eg. traffic lights) Computer Software Tape Drives Plotters Backups Page 2 Committee Report to Management Year 2000 Conclusion Steps to be taken include: Assign accountability and responsibility for Y2K. I Take a complete inventory of computer software and hardware. 2. County systems that could be controlled by a computer chip. Take a complete inventory of all 3 define systems that are mission critical to the operation of the County. list, From our inventory 4. Develop a County standard as to the definition of compliancy. Send definition of compliancy to vendorslsuppliers of hardware and software for a written request that their system(s) meet(s) this standard. 5 6 not compliant by either upgrading or replacing. Take action on equipment that is 7. Test compliancy. 8. Prepare a contingency plan for unforeseen problems. It should be noted that County Council is legally responsible for any non-compliance that may result from a lack of preparedness. 9 The volume of work required to make the County and lower-tier municipalities compliant is beyond the resources available. We require the assistance of an outside source to complete the work required. With this in mind, staff is seeking your authorization to issue an RFP to prepare for the year 2000. Cost estimates will be obtained through the proposal process and Council will be presented with a recommendation of costs and supplier after the RFP submissions have been received. In addition, we recommend the establishment of a staff committee representing the County and lower-tier municipalities to direct the process. Recommendation: That staff be authorized to prepare and issue a Request for Proposals to prepare for the Year 2000 for the County of Elgin and lower-tier municipalities, and a staff committee be established to provide advice and guidance to the project team. Mark McDonald 27 Suzanne Edwards REPORT TO COUNTY COUNCIL Linda Veger August 28, 1998 Ambulance Repair FROM SUBJECT DATE ntroduction/Background The Provincial Services Improvement Act resulted in the County being responsible for funding and service delivery of land ambulance services. During the transition period, 1998 and 1999, the Province is administering land ambulance and invoicing the County. Decisions regarding vehicles and equipment costing greater than $5,000 are made in conjunction with the County. Discussion On August 25, 1998, Mr. Bob Padfield, Service Operator, Rodney contacted Emergency Health Services in London requesting a decision on whether to rep replace unit #1241, a 1990 vehicle with 298,000 km's and an estimated $5,641 repairs. Emergency Health Services reviewed the request and ran the vehicle information through a program that assists in these types of decisions. Considering the hours, age, and kilometers the recommendation from Emergency Health Services is to replace the vehicle. Emergency Health Services contacted the County and forwarded the pertinent information. air or of Rodney has two vehicles that are nearing replacement, the vehicle above and a second vehicle that has a life expectancy of six months to one year. This week Mr. Padfield had two vehicles off the road and was forced to borrow an ambulance from Lambton. The second ambulance has since been repaired. Considerations are: The County has the option of replacing or repairing Health and safety of residents Repair now and replace later Replace with a remount or a new vehicle Insurance 1. 2. 3. 4. The health and safety of residents is paramount. The County has the responsibility of providing safe, reliable vehicles to our operators without jeopardizing the services provided outside of our jurisdiction 08/31/1998 replacem 28 -2- The vehicle in question is nearing the end of its life expectancy. The County may choose to repair it with the knowledge that replacement is imminent. The vehicle requires a safety certificate by the end of August (required twice per year). Estimated cost related to safety is approximately $950 which is included in the $5,641 above Rodney requires a two cot, type III unit which is a modular body on a RV cutaway. A new unit costs approximately $81,700 plus taxes. It is built on a Ford E350 diesel chassis and includes the ambulance package. Remounts are available immediately at a cost of $54,000 to $58,000 plus taxes. Type III ambulances are built with a remountable modular body which contains the patient compartment. The body represents the major portion of the capital investment as it includes the box structure, cabinets, specialized fixtures and systems. When the chassis has reached the end of its economic life, the body may be removed and remounted on a new chassis. Remounts, after completion of necessary reconditioning are considered to be equal to a new ambulance and will give the same expected service life. The Province currently self insures the fleet for third party liability. There is no collision coverage. The fleet continues to be owned by the Province and this includes ambulances actually purchased by the County. Ownership will not transfer until such time as the County takes full responsibility of ambulance services, January 1, 2000 at the latest. Our insurance carrier, Frank Cowan Company Limited, advises that it is impossible for the County to insure a vehicle owned and insured by the Province.(See attached letter from Frank Cowan Company Limited). In plain terms this means that we are required to pay for a replacement vehicle but have no way of insuring it. If the new vehicle is in an accident, the County is liable to either repair or replace it. It should be noted that, if proper vehicle insurance was available, staff would be recommending the replacement of the vehicle under consideration Conclusion The Warden was apprised of the urgency of this situation and gave staff the authority to act. After a discussion with Mr. Bob Padfield, and considering the tenuous position of the County concerning the insurance factor or lack thereof, staff approved the repair of unit #1241 at a cost of approximately $5,000 to include repairs warranted by the safety check. 29 08/31/1998 replacem -3- The above event brings to the forefront the urgency of making changes to the approach taken by the Province, especially concerning insurance coverage. We cannot act on the best behalf of rate payers, asking them to pay for a vehicle that cannot be sufficiently insured. at #1241 Rodney unit Recommendation THAT the actions taken by staff concerning the decision to repair a cost of approximately $5,000 plus taxes, be approved; and, THAT staff be authorized to expend funds as deemed necessary and appropriate within budgetary parameters, regarding ambulance related purchases; and, THAT the Province be petitioned to provide collision insurance on all ambulances purchased by municipalities until such time as municipalities take full responsibility for the service; and further, THAT the County of Elgin inform the Minister of Health that no purchases of new ambulances will be authorized until appropriate and responsible insurance coverage is available. Mark aid Administrator/Clerk Treasurer 30 08/31/1998 replacem ~<:11 NU...J22 FRANK COWAN COMPANY LIMITED 14:25 08/28/98 Insurance Managers For Public Entities <1 COWAN STREET EAST PRINCETON-ONTARIO NOJ lva 1998 28, August '5m~~33-76§J Ms. Linda Veger, Treasurer, Corporation of the County of Elgin, 450 Sunset Drive, ST. THOMAS, Ontario N5R 5Vl BY FAX Ambulance Services Re: letter is with respect to our conversation coday regarding the purchase of a ambulance and the insurance coverage available. Linda: This replacement Dear services with the Ministry, we in charge of fleet is After speaking with Bill Murphy who have the following information. The County is financially responsible to pay the cost of replacing the present ambulance, but the Province will own it until the County assumes direct responsibility for the eniire operation. The Province does not carry physical damage cover ac this time. We, the Frank Cowan Company Limited, cannot insure the physical damage of a vehicle without insuring the Liability. self- is loss of a $ 50,000. vehicle that the co an exposure County has the Therefore, insured It appears that there is a Transition Board working on solving this problem by getting the Province to offer physical damage cover. a solution before your anticipated purchase not allow time frame will the However, You may want to explore other alternatives please give us a cal assistance If we can be of further Yours sincerely, FRANK COWAN COMPANY liMITED ~-¡;~ 458-4366 Facsimile (519) 31 BS/jrnb Telephone (519) 458-433 REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Service FROM 1998 Canadian Rural Partnersh 28 August DATE SUBJECT: The Canadian Rural Partnership Program is a program about operating differently within the federal government to ensure that federal programs, policies and activities provide a coordinated network of support to rural communities. Funding through the Canadian Rural Partnership will help rural communities help themselves. The 1998 Federal Budget confirmed funding of $20 million over four years for the Canadian Rural Partnership. Many rural communities are simply disappearing as populations continue to decline. Communities that were recently primarily agriculture usually do not have, in the community, the professional resources that could assist them in evolving harmoniously and effectively into bedroom communities, retirement communities or tourism-based communities. The objective of the program will be to provide a one-stop window onto direct government services and assistance to residents in the use of these services and access to general government information. Despite a vastly increased capacity for service, rural libraries in Elgin County retain minimal opening hours and staff of these libraries have not received sufficient training to market the new technology capacities to local communities which is the trend of the near future. The funds we would be applying for would be approximately $75,000.00 and would be paid 100% by HRDC with no cost to the County. The aþplication must be submitted by September, 30,1998 and implemented April 1, 1999 to March, 2000. Oxford and Elgin have been approached to consider being a pilot or test sites for the CRP. Oxford will provide direct access to municipal services such as in the newly amalgamated Chatham-Kent. Oxford has submitted an application for the program. 32 2 BENEFITS OF THE PROGRAM extension of branch library opening hours to serve the public more efficiently extension of branch Supervisor's hours to help deliver this service in a knowledgeable and professional manner train branch supervisors in accessible federal and provincial information, particularly as that information pertains to rural residents enjoin municipal, provincial and federal governments to offer direct service at library branch sites through the existing Internet connectivity measure and evaluate changing library and technology usage patterns identify core information requirements for government information, particularly federal and provincial, in rural areas provide geographically broadly-based distribution of government forms it will raise the profile of rural libraries in their communities and lead to more efficient integration of broadest-spectrum service delivery within those communities help the libraries to purchase up-dated equipment and software if required recruit potential partners · · · · · · · · · Human Resources Development Canada Industry Canada Community Access Program Ontario Ministry of Culture and Recreation - Partnerships Branch OMAFRA Possible Services Provided Through Libraries Pension Information Zoning Information Booking Community Centres Dog Licences Marriage Licences Income Tax Forms · · · · · · be simplified wi Federal Government forms management runs POSSIBLE DOWNSIDE discussions with union on specific duties and hours of operation would be required once the Ministry money runs out public expectation of expanded hours out 33 funding may continue after the program · · 3 The following questions should be considered the program require the libraries to purchase "new" hardware and software? Not to the best of my knowledge, however, HRDC has verbally informed me that this can be requested through the grant application. Wi 1 the site be sustained after the one year funding runs out? The potential is to recruit partners who also have a vested interest in delivering services to the rural areas. How wi 2. the Union as to the work which is required to be Will there be challenges from performed? 3. Yes. Union discussions will have to take place once the following is determined through the grant proposal application; a) what the job requirements are b) what positions will have extended hours c) what the salary impact is libraries should have extended open hours Council may feel compelled to continue the program using 100% County dollars due to public pressure to continue with the expanded hours d) what branch ! In essence, by taking part in this program, is Council willing to commit to this expanded service beyond the term of the grant (one year)? Funding may be available beyond the initial grant period, but there are no guarantees. the following recommendation is presented for your 34 With these implications in mind consideration. 4 RECOMMENDATION That the Manager of Library Services be authorized to submit a proposal to HRDC under the Canadian Rural Partnership Program and request funding for approximately $75,000.00 with no financial cost to the County for a one year pilot project which would enhance library service to residents; and that, if the application is approved, a detailed implementation plan be presented to Council. Cathy Bishop, Manager of Library Service Respectfully submitted: Mark McDona._, County AdministratorlClerk for submission Approved ESTIMATED CALCULATIONS FOR CANADIAN RURAL PARTNERSHIP GRANT PROPOSAL Based on seven (7) librarv locations: Belmont, Port Burwell, Port Stanley, West Lome, Springfield, Vienna, Shedden 7 locations X 6 hours increase = 42 hours per week increased service 42 hours X $20/hr salaries = $ 840.00 per week $840.00 X50 opening weeks = $42,000.00 42,000 plus 15% benefits = $ 6,300.00 plus $10,000 for training = $10,000.00 plus $7,000 for program development $ 7,000.00 & marketing = plus $1,500 for travel = $ 1,500.00 Subtotal $ 66,800.00 + 10% ($6,680.00) plus 10% overhead, administration = $ 6,680.00 $ 73.480.00 .. The approximate amount of the grant proposal is $75,000.00. 36 138/17/1998 12:14 1-519-531-23137 ELGIN MANOR PAGE 133 REPORT TO ELGIN COUNTY COUNCil FROM: Homes for Senior Otizens Department DATE: August 17, 1998 SUBJEcr: Occupancy Report - Report #2 I.-lroduclioD/Back2t'Ound: The previous report indicated occupancy levels as follows: Elgin Manor - 2,280 days -89% Terrace Lodge - 2,878 days -96% Bobier Villa - 1,709 days - 100% Discussion: Elgin Manor continues to experience variances in occupancy, and it is noted that the preference of more up to date facilities is the determining factor. Conclusion: The report on occupancy for June and July 1998 is submitted: June JUly Elgin Manor - 2,407 days 2,462 days - 90% occupancy Terrace Lodge- 2,880 days 2,866 days - 97% occupancy Bobier Villa - 1,705 days 1,705 days - 100% occupancy Recommendation: THAT the occupancy report be received and filed. 9\~~ Respectfully submitted: _ ' ' '"' _P ...,. F. J. Boyes or! Administrator Approved for submission: onaId County AdmilÙl9trator!Oerk 37 02 PAGE ELGIN MANOR 1-519-631-2307 14 12 08/17/1998 REPORT TO ELGIN COUNTY COUNCIL Homes for Senior Citizens Department FROM Report #1 1998 Gazebo, Terrace Lodge August 17 DATE SUBJECT: Staff at Terrace Lodge have formed a Social Club and during the last year have been raising funds to purchase and install a Gazebo in the front area of Terrace Lodge. The Social Committee has chosen to purchase pressure treated lumber which will be used to construct a 20 foot octagon gazebo and the woodworking department from the East Elgin Secondary School have expressed their interest and are willing to construct this gazebo as their 1998-99 project. I know the residents of Terrace Lodge will certainly appreciate this area where they can sit and enjoy time on their own, or with other residents. and with members of their family. There is no cost to the County of Elgin for this and I would certainly suggest that Council give their approval for the Terrace Lodge Social Committee to continue with this project. THAT the report from the Director with regard to the request from the Terrace Lodge Social Committee be received and filed with possibly a letter to the Terrace Lodge Social Committee showing their thanks from County Council for this very generous idea of the Social Committee. ~~ n) F. J. Boyes, DIrector/Administrator Respectfully submitted Approved for submission:. Mark county Admlnlstmtor/Clerk ~1.\\Ma:rpt0817 38 REPORT TO COUNTY COUNCIL Sandra Heffren, Deputy Clerk From: 1998 REDEDICATiON OF COMMEMORATIVE TREES September 11 Date: Subiect: Introduction: Warden Clutterbuck has been requested to rededicate a tree that was dedicated by the County Council of the day to honour a former Reeve. This tree was planted on the Court House grounds when the County owned the property, and has died, was replanted, and has died again. Discussion: It would seem appropriate to rededicate a tree to honour the former Reeve, John B. Wilson, on the Administration Building grounds. Council may wish to consider rededicating three other trees that were also pianted on the Court House grounds by the Ex-Wardens' Association. Conclusion: County Council should consider replanting the tree(s) with a sma rededication ceremony. A plaque, in a cement base on the ground, could be installed to commemorate the event. The County maintenance staff can install the plaques, however, it would be advisable to have a nursery plant the trees. We have been told the best time to plant would be after the leaves have fallen, which would most likely be late October. to tions: 1 THAT County Council purchase and rededicate a tree, and install a suitable plaque, honour former Reeve John B. Wiison, at a ceremony to be held on October 27, 1998. Recommendation 0 2. THAT County Council purchase and rededicate four trees, and install suitable piaques, to honour former Reeve John B. Wilson; former Clerk Kenneth W. McKay; former Clerk-Treasurer John D. Thomson; and the visit of the Duke of Connaught, at a ceremony to be held on October 27, 1998. S. J. Heffren Deputy Clerk pproved for Submission M. G. McDonald County Administrator/Clerk 1998 COUNCIL CORRESPONDENCE - SEPTEMBER 8TH. 1. Honourable Tony Clement, Minister of Transportation, advising that the Community Transportation Action Program (CTAP) will be extended to September 30, 1999. (ATTACHED) Consent A Items for Information 2. Tanya Dalton, Office Assistant, Township of Norwich, thanking Elgin County Council for the generous donation towards the Township of Norwich tornado relief fund to Court RUling on B Province Responds AMO Member Communication ALERT (ATTACHED) 3. 160' 4. Loretta Sbrocca, Enhancement Team Co-Ordinator/Elginature Co-Ordinator, Kettle Creek Conservation Authority, thanking Elgin County Council for the generous donation towards the "Elginature" resource book. 5. Honourable Jim Wilson, Minister of Energy, Science and Technology, with information outlining some of the changes and benefits that are proposed in Bill 35, The Energy Competition Act. (ATTACHED) 6. Honourable Jim Flaherty, Minister of Labour, responding to Council's letter of July 22, 1998, concerning changes to the coverage for volunteer firefighters under the Workplace Safety and Insurance Act (WSIA). (ATTACHED) 7. Peter Gregg, Special Assistant to the Minister of Transportation, responding to Council's resolution concerning the transfer of federal properties at Port Stanley to the Municipality of Central Elgin. (ATTACHED) 8. Deputy Minister Sandra Lang, Ministry of Health, advising that Cam Jackson, Minister without Portfolio with Responsibility for Seniors, has been named Minister of Long-Term Care. (ATTACHED) 9. Honourable Ernie Eves, Minister of Finance, advising that the next installment of the County's 1998 Community Reinvestment Fund and Special Transition allocation was processed during the week of July 27,1998. (ATTACHED) 10. Honourable Isabel Bassett, Minister of Citizenship, Culture and Recreation, acknowledging Council's resolution supporting the Oxford County Library Board's resolution calling for full provincial funding of the public libraries' Internet costs (ATTACHED) 11. John McCorkindale, Warden, County of Brant and Mabel Daugherty, Chair, Conference Committee for the 1998 Counties and Regions Sections of AMO Conference, re: Delegate Registration form for the Conference to be held October 4 - 7, 1998. (ATTACHED) 12. Derek Pinto, Wildlife & Natural Heritage Science Section, Ministry of Natural Resources, advising that from September 21 to October 2, the Ministry will be distributing bait containing rabies vaccine across portions of Southern Ontario. (ATTACHED) 59 1998 News Release Communique - Ministry invites to get into the Drive Clean business. (ATTACHED) SEPTEMBER 8TH. Consent Aaenda Environment, repair industry Items for Information 13. Ministry of the automotive testing and 14. Honourable Norman W. Sterling, Minister of the Environment, regarding the County of Elgin's submission concerning the Environmental Assessment for the expansion of the Green Lane Landfill. (ATTACHED) AMO Addresses Minister Finance ALERT 15. AMO Membership Communication Conference. (ATTACHED) with a Association 16 Becky Afman, Tourism Officer, St. Thomas-Elgin Tourist membership certificate for the County of Elgin (ATTACHED) 60 ltÆ ~_#""'" Ontario mœ~oWŒ@ '" JUl 21 1996 COUNTY OF El.GII\I ClERK'S OffiCE Mlnlstère des Transpons Bureau du ministre Édifice Ferguson, 3 e étage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca Ministry 01 TranspoMatlon Office of the Minister Ferguson Block, 3rd Floor 77 Wellesley 5t. West Toronto, Ontario M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca July 1998 13 and Colleagues: On behalf of the CT.A..P partner ministries, I am pleased to a.'1Ilounce t..'Iat the Commu.¡lity Transportation Action Program (CT AP) will be extended another year, to September 30, 1999. Dear Friends Launched in August 1996, CTAP is a joint initiative of the ministries ofTransportation, Education and Training, Health, Community and Social Services, and Citizenship, Culture and Recreation. By providing one-time funding support and by removing provincial legislation or regulatory barriers, CT AP encourages communities to explore coordination as a means by which to make more efficient and effective use oflocal transportation resources. Judging from the results to date, CTAP has been a considerable success. Almost 70 communities have shown interest in CT AP, and almost all these communities have established local working groups with members drawn from conventional and specialized transit operators, long-term care agencies and facilities, social service agencies, hospitals, ambulance and patient transfer operators, school boards and school bus companies, inter-city bus companies, taxi operators and conswners. This is the first time that most of these organizations and individuals have sat together around a single planning table to cooperate in addressing their common transportation issues and needs. Given the many challenges and opportunities facing municipalities as a result of municipal restructuring, local services realignment, and changes to the funding structure for public transit and land ambulances, the government has decided to extend the CTAP initiative for an additional calendar year. The additional lime will alìow those communities already involved in CT AP projects to see their projects through to fruition, and will allow other communities to participate in the initiative for the first time. Through CT AP, the Government of Ontario will continue to encourage and support communities to pursue coordination oflocal transportation resources. It is our hope that the transitional support provided through CT AP will enable communities to use their transportation resources more efficiently and effectively, thereby better meeting current and future demand for service. /2 1 6 2 If you would like further infonnation about the Community Transportation Action Program, please contact Barbara Breston, Manager, at (416) 325-3322. My colleagues and I wish you all the best in your endeavours. c.c. Hon. Isabel Bassett, Minister of Citizenship, Culture & Recreation Ron. Janet Ecker, Minister of Community and Social Services Hon. David Johnson, Minister of Education and Training Hon. Elizabeth Witmer, Minister of Health 62 ~OFNO~1t: .""". 'G ~~,~ 1- ADMINISTRATOR/CLERK-TREASURER Rutter, EAST, 210 MAIN STREET A.M.C.T. MUNICIPAL INSPECTOR T. C. Michael 100, ONTARIO Box OTTERVILLE, NOJ 1RO O. P. Eng. PUBLIC WORKS SUPERINTENDENT Ron Smith, C.R.S.I. P. Doug Wilson, 879-6440 863-2709 Fax: 879-6385 879-6568 DIRECTOR OF RECREATION, PA~KS ADO FACILITIES Mark Baxte.r, -. ~~©!a~Œ® 1998 COOMiV !if RGIf¡ CLERK'S OffICE ':1' AUG County of Elgin 450 Sunset Drive, St. Thomas, ON N5R 5VI 1998 August 5 and Residents of the County of Elgin: On behalf ofthe Township of Norwich please accept our sincere appreciation for your generous donation towards the tornado relief effort. Dear Council support in their Please be assured that those most affected are also very grateful for your time of need. Yours truly, ;j~, Tanya Dalton Office Assistant Page BB2 p, 01/01 Association of Municipalities of Ontario CLERK-Elgin Co o 89718191 ~ ~o.:). I ,H¡ 4 1\ 1 519 E,33 7E,E,1 FAX NO. ASSOCIATION OF?-) AMO 08:25 PM EST B7/22/98 22:34:37 JUL-22-98 WED 3SS Unlllerllty AVl!!lnul!I, Sultð 17'01 Toronla, ON MSG 1Ee '41S) 971wOSS8 -11.1(: (416) 071·8191 ð.mail: ImoG;lamo.munlcom.c:om ./'.... L E. R T Tel: July 22, 1998 Alert· 98/025 Copy To "'0 Cou.Y}C~L i'\ <;e£tl ~:J 07!þ<.j{'f J> j::;((J Immediate Action For 160 Ruling on Bill Province Responds to Court 160 and taxation Ontario Court decision and Government response regarding Bi authority of Separate School Boards. The Issue: The Facts An Ontario Court today released its decision regarding a legal challenge of Bill 160, the Education Quality Improvement Act, 1997. The challenge regarding various elements of the Act was launched by several teachers groups, school board organizations and others. The most significant part of the decision for municipalities states that portions of Bill 160 remove the constitutional right of Roman Cathoiic School Boards to levy taxes. In his decision, Mr. Justice Peter Cumming stated: "....it is declared that Bil/160 is unconstitutional insofar as it removes or affects the right or privilege to tax from the Roman Catholic Community with respect to their denominational schools, as a violation of the s.93(1), Constitution Act. 1867 guarantee, ltis declared that the Education Act. R.S. O. 1990, c. E. 2 as amended by the Education Quality Improvement Act, 1997, S.O. 1997, c. 31, is of no force and effect insofar as it relates to or affects the separate school system in respect of the right or privilege to tax with respect to denominational schools that is guaranteed by s. 93(1) of the Constitution Act, 1867." Status In a news conference today, the Minister of Education and Training, Dave Johnson, indicated that the Government wili appeal the ruling and ask the judge to suspend his decision pending the appeal. When asked about the impact on municipalities, Minister Johnson indicated that "it is business as usual" for municipalities. AMO Action advise members of any new developments. continue to monitor this matter and wi AMOwi www.municom.com. Jill Vienneau, Senior Policy Advisor. Policy and Government Relations at (416) 971-9856 ext 314 or email: jvienneau@amo.municom.com Carleen Newland at 416-971-9856 ex!. 300 This information is available through AMO's MUNICOM network at more Information contact: For ß3 Transmission problems: . \..IÖ ~.~ 'f # : "~c. Ël ~ !è . -- ~ þ~ ^ "'~/ON þ.,\») mi." ri>(f)n~r'WJIî!ï\) ~~J$, ~J~lJ V ~l!lJ KETTLE CREEK CONSERVATION AUTHORITY R.R. 8, ST. THOMAS, ONTARIO N5P 3T3 TELEPHONE (519) 631-1270 FAX 631-5026 1998 c(Jutn'/ lìf ElGli\! ClERI('S OFFICE 3.1 JU 1998 Warden Perry Clutterbuck Corporation ofthe County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI July 29, Dear Warden Clutterbuck, Please extend our sincere thanks to the Council of the Corporation of the County of Elgin for their generous donation of$I,OOO towards the 'E1ginature' resource book being researched by Dave Martin. We're very excited about the educational aspect of such a reference book and the support ofthe County will go a long way to help publish the research. proj ects associated Your financial support towards the conservation activities and special with the Kettle Creek Conservation Authority is much appreciated. ~p~ Yours tm \¡.1 (:/( OU-6~<?c ly, Loretta Sbrocca Enhancement Team Co"ordinatorl Elginature Co-ordinator enclosed Printed on Recycled Paper * Receipt @ Ministère de l'Énergiej 'desg;-ciences etde.lacTechnologie Ministry' of Energy, Science and Technology ~1Œ@ŒaWŒ® AUG 12 1998 COUNTY aF ELGIN CLERK'S OFfICE Bureau du ministré; Édifice Hearst 900; rue'Bay Torontc)ON- M7A 2E1 Téléphone . (41~) - 327 -,6715 T élécopie,ur (416)' 327-6754 Office of the- Minister Hearst.Block 900 Bay Street Toronto: ONM7A 2E1 TeL (416) 327c671ó Fax(416P27c67ó4 1998' 5, August W. PerryCIUtterbuck Warden· The CoUnty ofElgin 450SUnsetDr. St. Thomas, ON N5R5V1 DearWardenClutterbuck: As you know, on June 9, 1998 I. introduced Bil/35.The Energy CompetitionAct, .in the Legislature. Our goal is to bring competition to the electricity market in a way that provides customer choice, is fair to all competitors. brings jobs and ihvestment into Ontario,. protects the environment, and ultimately brings the lowestpossible. electricity prices Bill 35 also represents significant opportunities for m9nicipalities across the Province. For one, the. ¡;Jovernrhenthas clarified in statute the ownership of municipal utility assets. Over $5 billion in equity will be vested wit.h the rnunicipal corporations. Withthis clarification comes the business flexibility to allow local distributors to seek out new partnerships and ventures that will enable them to compete ¡¡nd prosper in the new electricity marketplace ThèGovernment has consulted extensively for more than three years. In addition, MayorHazel McCallion, on behalf of AMO, is now.afull member of the l\I(inister'sEle.ctricity Transition Committèe,which I chair; to provide advice to thegÓvernmentandmy ministry on the proposed Bill and, with its approval, implementation: I greatly appreciate the support and counsel provided by Mayor McCallion and AMQ. As part of mycqmmitOlent to work with mUnicipalities amforwarding the attached backgrounder outlining some ofthe changes ~ and benefits- that are proposed in Bill 35. Also, pub ic hearings on 811135 will be hel¡J throughoutthe province over the next two. weeks, a schedule .ofwhich is attached ./2 64 Recycled Chlorine Free, Made in Canada 00% 0/97) 0761G EST General 2 It is vital that all parties continue to work together for the benefit of customers throughout Ontario. To assist municipalities with the challenges ahead, Ministry staff will be conducting workshops for municipalities and Municipal Electrical Utilities throughout the province beginning in September. I will provide you with more information on this initiative when I join you and your colleagues at the Annual Meeting of the Association of Municipalities in Toronto later this month. the proposed B In the meantime, if you have any comments or questions regarding please do not hesitate to contact me ~5 Sincerely, . 'V4 Jim Wilson Minister Legjslative Committee Hearinas on B 35 etition Act The Ener, Tuesday, August 11 Friday, August 14 Thursday, August Toronto (pm) 20 Bay Thunder VVednesday, August 12 Ottawa Monday, August 17 Sudbury Thursday, August 17 Sarma Tuesday, August 18 VVednesday, August 19 Clarkson Thursday, August 20 (am) 68 Misslssauga ® Ontario Fact Sheet Fiche d'informati on Ministere de I'Ënergie, des Sciences et de la Technologie Ministry of Energy I Science and Technology , LOCAL DISTRIBUTION RESTRUCTURING August 1998 Why Bill 35? Ontario has the third highest electricity rates in Canada. This places Ontario industry at a disadvantage when it comes to competing for new jobs and investment, and to exporting the products made in this province. Jurisdictions throughout North America are moving away from monopoly control toward increased competition depends on competitive electricity prices. The Ontario government has introduced Bill 35, the proposed Energy Competition Act to - ensure safe, reliabie energy supplies at lowest possible cost - end Hydro's 92 years of monopoly control - create jobs and investment - enhance consumer protection including licensing energy marketers - provide new tools to protect the environment Ontario's future economic development At the locpllevel, Ontario currently has 276 municipal electric utilities (MEUs) - more than the rest of Canada combined -- serving almost three million customers. Contrast this with other provinces - e.g., Quebec has nine iocal distributors; British Columbia, seven; Saskatchewan, two. Clearly, there is room for greater efficiency and a more streamlined approach to the loca EJistribution of electricity in Ontario. its Benefits of Competition Proposed legislation clarifies w.ho owns municipal utility assets -- over $5 billion in equity will be vested with municipal corporations. The City of Cornwall recently sold electrical utility's assets for approximately three times its book value Local · by the Municipal councils would be shareholders of the new local corporations. Municipal electrical utilities would no longer be regulated by Ontario Hydro but independent and impartial Ontario Energy Board. · · Proposed Energy Competition Act would facilitate and encourage efficiencies through amalgamation and increased competition · /2 67 -2- Incorporation under the Ontario Business Corporations Act would give local utilities the flexibility to expand into other businesses. For example, municipal electric utilities in Sudbury and Collingwood are adding fibre optic lines to their rights-of-way. Under the proposed changes, local utilities would be free to use their existing rights-of-way to explore other business opportunities at no additional cost. · icensed by the Municipal utilities would be able to purchase power from anv generator Ontario Energy Board to sell electricity in Ontario. · their "default remain with wi Customers who do not wish to choose another supplier, supplier" of electricity, their local MEU. · to ensure healthy market participants is necessary lieu A fair and level playing field for a competition in Payments · Proposed Act would require local utilities to make "payments in lieu of corporate taxes" to ensure that they would compete on the same footing as any business that pays taxes on its income · Savings Through Amalgamations Under current legislation, municipal utilities cannot merge with other utilities outside their municipal boundaries. The proposed legislation would remove legislative barriers to local restructuring and would permit utilities to merge immediately and beyond their boundaries if that is in the customers' best interest. Over 50 areas of the province are currently involved in feasibility studies on local restructuring. · Utilities would have to compete for customers through competitive prices and services. This would drive consolidation efforts as municipal utilities search for economies of scale and efficiencies. A study by Ontario Hydro and the Municipal Electric Association estimated potential savings in controllable distribution costs (e.g., billing, collection and administration, adoption of best practices) of 8.5 per cent. · Other countries have experienced efficiencies from electricity restructuring. Real distribution costs per customer in New Zealand fell by almost 20 per cent between 1989 and 1994. And it has been estimated that Norway's distribution system could realize 25 per cent savings · /3 68 -3- Existing Boundary Expansions Government's White Paper on electricity reform released last November outlined province's belief that amalgamations and boundary expansions should proceed on a "commercial and voluntary basis". In other words, province would not annex or appropriate existing Ontario Hydro assets but would expect any such transfer of assets to take place though negotiations. · n future, asset values should be determined through commercial negotiations. The proposed legislation doesn't second-guess negotiated outcomes. · More than 20 municipalities, involving some 50,000 Ontario Hydro customers, have passed by-laws under section 83 of the current Power Corporation Act (PCA). · Where by-laws were passed before June 9 when Bill 35 was introduced, and where transfer agreements have been signed with Ontario Hydro, municipalities would receive Ontario Hydro assets at book value, in accordance with the current PCA. · these expects Ontario Hydro to place top priority on expediting n good faith over the coming months. Government agreements · Bradford West Thomas and Wasaga Eight boundary expansion projects have taken place to date. Gwillimbury; Elora; Hearst; Kincardine; Kingsville; Lincoln; St. Beach have all expanded. · Consumer Protection The proposed legislation would see energy brokers for both electricity and natural gas licensed by the Ontario Energy Board. Strict licensing criteria will protect customers from misleading sales approaches or failure of a broker to conduct their marketing activities in accordance with good business practices. · Rate Assistance The proposed reforms preserve affordable and reliable electricity supplies in rural and remote parts of the province. The proposed legislation meets the government's commitment to continue rural rate assistance and ensure service across the province /4 Rural · 69 -4- Utilities The legislation proposed by Bill 35 would open up many new opportunities for utilities and give them significantly more commercial freedom than they now enjoy. The proposed legislation would allow utilities to enter into new partnerships and to develop businesses that enhance their electricity distribution and retail systems Incorporation of Local · Local electric distribution utilities would be set up with powers consistent with the Ontario Business Corporations Act which would allow them to operate on a commercial footing and respond to market opportunities · Municipal utilities wi utilities could: · form a power purchasing co-operative; · form an alliance with a large utility to buy power for them; · sign up with a power marketer or generator · purchase directly from the spot market. than they have today. Smaller Buying Power for Customers have more purchasing options -30- · more Information Assistant For Michael Krizanc Communications Minister's Office (416) 327-3550 70 existe une version française de ce document. /I ~ ~- Ontario ~\!©!a'\'l~ AUG 17 1996 COUNTY Of as!" ClER¡\'S OffiCE Minister Hon. Jim Flaherty Ministre L'hon. Jim Flaherty Ministry of Labour Ministère du Travail 400 University Avenue 400, avenue University 14th Floor 14" étage Toronto ON M7A 1T7 Toronto (Ontario) M7A 1T7 Tel: (416)326-7600 Téi: (416) 326-7600 Fax: (416) 326-1449 Téléc (416) 326-1449 AUG 1 21998 Mrs. S.J. Reffren. Deputy Clerk The Council of the Corporation of the County of Elgin 450 Sunset Drive st. Thomas. Ontario N5R 5V1 22, 1998 coverage for and Insurance Act Reffren I am writing in response to your letter dated July describing your County's concerns about changes to volunteer firefighters under the Workplace Safet (WSIA) Dear Mrs As you know. municipalities previously selected one level of coverage for all their volunteer firefighters. regardless of their earnings or employment status. Under the WSIA. however. volunteers have different levels of coverage. depending on their employment status (worker. independent operator. unemployed) and actual earnings. Municipalities still select the level of coverage for volunteers without actual earnings These reforms incorporate standard insurance principles. which aim to ensure that benefits more accurately reflect the loss of earnings due to injury. This approach also reflects the shift in focus of the WSIA from compensation to insurance I am aware of the vital services provided by volunteer firefighters and with the Workplace Safety and Insurance Board (WSIB). and I will closely monitor the impact of the WSIA's provisions. I understand that the WSIB met recently with the ontario Association of Fire Chiefs and the Office of the Fire Marshal to discuss the issue of coverage The WSIB is currently reviewing the application of the return to work. re-employment and benefits sections of the WSIA to volunteer firefighters. I have taken the liberty of forwarding your letter to Mr David Williams. President and CEO of the WSIB for his response 1 7 Thank you for sharing your concerns with me. I appreciate being made aware of your views regarding this issue. . Jim Flaherty Minister of Labour c.c.: Mr. David Williams President and CEO Workplace Safety and Insurance Board X98-02419 72 Cabinet du ministre des Transports Ii Office of the Minister of Transport ~~C£EawŒæ 1998 COUNTY ßF ElGIN CLERK'S OFFICE AUG 12 6 Avl,,;i AOUT 1996 Mrs. SJ. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Heffren Thank you for your letter of June 24, 1998, to the Honourable David M. Collenette, Minister of Transport, in which you convey County Council's resolution endorsing the position of the Municipality of Central Elgin regarding the transfer of federal properties at Port Stanley. The Minister has asked me to respond on his behalf. Dear Mrs As you may be aware, Transport Canada has responded to three recent tragedies off the port's west breakwater by implementing enhanced safety measures in an effort to minimize the risk of any further incidents. The existing fence has been restored, and rescue devices, including throw ropes, life rings and emergency alarms, have been installed on the outer stretch of the structure. In addition, the department will be increasing the "Danger" and "No Trespassing" signage, and continuing its request that the Ontario Provincial Police strictly enforce provincial trespassing legislation. In this regard, I should explain that the breakwater is strictly a technical facility designed to protect the harbour and the vessels passing through it from the often turbulent waters of Lake Erie. Transport Canada maintains that those who use the breakwater for anything but under legislation. In view of the foregoing, any projects funded by Transport Canada would be geared towards ensuring that the structural integrity of the facility is sufficient to enable it to perform the function for which it is intended into the foreseeable future. Even then, any such funding, currently under way, would be a matter for discussion during the trespassing provincial authorized purposes are guilty of an offence beyond the emergency work transfer negotiations. 2 I Canadã 03.{)112 (E) (9&06) 73 -2- The Minister has noted the County Council's position in this regard and hopes that mutually agreeable terms for a transfer of the facility can be concluded. Again, thank you for writing. Yours sincerely, Peter Gregg Special Assistant - Ontario 74 P.02/03 P.02/05 6 FR MOH-LTC SW REGION-LON 19 675 7685 TO 96337661 '"'",.." l'IVti - LIt.: DIVISON 4163278375 TO LONDON 4' 98 18 ..... ...... ~ AUG 1998 MEMORANDUM To: Partners, Colleagues and Clients of the July 27 Ministry of Health Deputy Minister Sandra Lang Special role for Minister Jackson in Long-Tex:m Care From: Re: Premier Mike Hanis announced today that Ca.m Jackson, Minister without Portfolio with ResponsibiliW for Seniors, has been named Minister of Long- Term Care. In addition to rus seniors' duties, Mr. Jackson will also be responsible for planning, regulation, overseeing, and decision~making related to the long~te:rm care sector. The govermnent expJained this .move as an OPIX>rtunity for sharing the heavy load and. responsibility of health carc. It is a logical move to have the minister responsible for seniors underta1œ a dedicated role for long-term care sexvices which involve, among other things, nursing homes, homes for the aged and community home care - all priorities of the government. Ontario leads many other provinces in the integration of its health care system and has consolidated this responsibility in the MiniSDy of Health. Given the aging of the population, the govermnent also recognizes the increasing imPOrtance oflong-term care and J:ias invested a record $1.2 billion in this priority - the largest in Ontario's histoxy. The sector comprises some 500 facilities and employs 60,000 people. Today's appointment of Minister Jackson to new responsibilities for long- term care will not de1.a.y the continuance of MOH's FutureShape Restructuring project. As Deputy Minister, I will play a key role in co- ordinating the ongoing integration of long-term care into the new MOH structure. . All operational and delivezy of Iong-texm ~ services - including a.ccounmbility for alloca.tion/ expenditure control - will continue to be integrated with the other operations of the Ministry of Health. As well, staff will continue to report to me. 2 75 AUG 14'98 8 5 FR MOH-LTC SW REGION-LON 19 575 7585 TO 9533755 - .. "y" ....,'- ..uV L.JUI\ "'¡O -.J~( I::I..:J(::) IU LUNLJUN I have assured Minister Jackson that we will support his office in every way to facilitate IDS new role. As well, providers and users of Jong-tenn care services can be ~ured that da;y-to-day operations will continue to be provided wil t disruption. 76 ** TOTAL PAGE.003 ** P.03/03 P.031'Ø5 I1lŒ©!~'qŒ\ID AUG 4, COIINT\' Of ElGli'3 CLER~'S offiCE \99& Ministère des Finances BÙreau du ministre Édifice Frost sud 7 Queen's Park Gres Toronto ON M7A 1Y7 Tél (416) 325-0400 Téléc (416) 325-0374 Ministry of Finance Office of the Minister Frost Buiiding South 7 Queen's Park Gres Toronto ON M7A 1Y7 Tel (416) 325-0400 Fax (416) 325-0374 1998 July 23 Dear Head of Council: I am pleased to infonn you that the next installment of your municipality's 1998 Community Reinvestment Fund and Special Transition Assistance allocation will be processed during the week of July 27, 1998 in respect of the period July This quarterly payment, to be made by electronic fùnds transfer, is through September 1998. and December, November months of October, 1998, covering the in the fall of 1998 The final quarterly payment for will be paid to your municipality The government will seek the advice of municipalities on the allocation formula for the CRF for 1999 and beyond. No mlmicipality's 1998 CRF allocation will be reduced tram the March estimate, even though program costs have decreased in some cases. However, in future years, allocations may be adjusted trom the 1998 amounts to reflect any decreases in program costs. As you know, your municipality recently received its first invoice for costs of Local Services Realignment programs that the Province is continuing to deliver on your behalf during the transition period. No payment is required before September 1, 1998 and no interest will accrue until October L 1998. In January 1999, the Ministry of Finance will review variances between forecasted and year-end actual invoices for Local Service Realignment programs. Consideration will be given at that time to adjusting municipalities' 1998 CRF entitlements where total net actual costs vary significantly trom the forecasted amounts armounced on March 31, 1998. Yours sincerely, Ernie Eves, Q.C. Minister of Finance 77 @ ~ Ontario Ministère des Affaires civiques, de la Culture-et des Loisirs Ministre Ministry of Citizenship, Culture and Recreation Minister ~Œ@ŒaWŒ~ JUl 29 1998 COUNTY OF ElGiN CLERK'S OffiCE 6e étage 77 rue Bloor ouest Toronto ON M7A 2R9 Tél. : (416) 325-6200 Téléc.: (416) 325-6195 6th Floor 77 Bloor Street West Toronto ON M7 A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 1998 Mrs. Sandra J. Heffren Deputy Clerk Corporation of the County of Elgin 450 Sunset Drive St. llhomas, ()ntario N5R 5V1 14, July Heffren: llhank you for your letter noting the Council of the Corporation of the County of Elgin's resolution in support of ()xford County Library Board's resolution calling for full provincial funding for public libraries' Internet costs. Dear Mrs. llhe Ministry is pleased to be a partner in the Network 2000 Strategy, which is the public library community's plan to connect all ()ntario public libraries to the Internet by the year2000. It is gratifying to work with the public library community towards a common goal of improved public access to information for all ()ntarians. It is also a pleasure to do this important work in partnership with the private sector, including partners such as Bay Networks and Hewlett Packard. llhe Ministry's Cultural Partnerships Branch will continue to work with provincial Ministries, federal departments and the private sector to achieve low cost, high quality public Internet access for all ()ntarians through their public library. We are working to help public libraries acquire public Internet and telecommunications services at discounted costs to help promote ()ntarians access to information. of the Corporation of the llhank you again for your letter, and the interest you and the Council County of Elgin have shown in improved public library services. Sincerely, J~ Isabel B.assett Minister Sam Coghlan, Chief Librarian, ()xford County Library Board Peter North, M.P,P., Elgin cc: 78 , County Administrative Building Highway 53, Mount Vernon Mailing- Address: P.O. Box 160 Burford, Ontario NOE 1AO 1998 . COUNTY OF BRANT 17 July OFFICE OF THE WAROEN (519) 449-2451 (519) 449-2454 (FAX) Delegate On behalf of the County of Brant Organizing Committee, we would like to invite you to visit Brant County to attend the 1998 Counties and Regions Sections of AMO Conference. The Conference will be held at the Best Western Brant Park Inn located in Brantford from October 4 . 7, 1998. Dear Enclosed are some preliminary details for the Conference, including information on the Conference and Companions' programs, as well as registration forms. Please distribute these packages to the appropriate Councillors and Staff who are interested in attending the Conference. Western Brant We understand that all the rooms have been booked at the Best Park Inn, but rooms are still available at the Days Inn (519-759-2700) Charting our We hope you will join us in Brant for "The Grand Adventure Future" County and Regional Sections of AMO Conference D~r Dougherty Sincerely, Mabel Chair Conference Committee John McCorkindale Warden County of Brant 79 Enclosure The Grand Adventure Charting Our Future 1998 County and Regional Sections Conference Coun of Brant October 4 - 7, l' stration Form - - ype or print clearly. List your name you wish it to c ear on your name "his form is for ~ and one companion only. If you rec e additional fo ~, please photoeo rm. You can re! ne at the numbers listed be!ow. Ret this form on c lefore Auaust 28 trly bird registr bel' 15, 1998 (regular registration). Qse notify by t I, telephone, or fl te registration ,t~ Information - Please mak III this form fa l1li e's Surname First Name e's Title Municipality /Organi zotion Address City Prav; nee Postal Code Telephone Fax Companion's Surname nion's Firs' Delegate Registration Fee includes S . . . ompanions' Registration Fee includ> . ."- ... - Dele9ates Eariy Bird - AU9ust 28, 1998 Members $294.25 $123.05 Non-Members $353.10 $147.66 Re9ular - September 15, 1998 Members $329.56 $138.03 Nan-Members $395.90 $168.85 On Site October 4 - 7, 1998 Members $396.97 $165.85 - Nan-Members $477.22 $199.02 - - Extra Annual Banquet Ticket (Tues.. Oct. 6) $50.00 $50.00 The Grand Adventure Charting Our Future 1998 County and Regional Sections Conference County of Brant October 4 - 7, 1998 TENTATIVE AGENDA Emergency/Disaster Planning What are the lessons learned? Are you prepared? County-Wide Policing Learn more about the pressures facing local police forces True Costs of Social Services How accurate were your cost estimates for the transfer? Social Housing Find out the latest developments from thE and Ambulance What do you need to know to prepare to t Hydro Restructuring Are there discussions about whether this ·ublic Health Understanding your new responsibilities Workfare The challenges of implementation Alternative Dispute Resolution Find out more about how this can help you Charting The Grand Adventure Our Futu re Sections Conference 1998 County and Regional The Companions' Program for the 1998 County and Regions Conference has something interesting to offer for everyone! On Sunday, October 4, a wine and cheese reception is planned for all conference delegates and their companions. This function will give everyone a chance to renew old acquaintances and make some new friends. For those of you arriving early on Sunday, there are plenty of attractions and golf courses to visit in Brantford and Brant County. More information will be provided with your convention program in September. Monday, October 5 offers two exciting Companions' programs to pick from. Tour 1 wi! include a visit to the historic Mohawk Chapel and a tour of the famous Alexander Graham Bell Homestead. A mouth-watering lunch will be served at the John Noble Home, to be followed by entertainment and a fashion show. Tour 2 will feature a visit to some of the interesting and unique agricultural sites in the County, including farms specializing in tobacco, ginseng, emus, elk, ostrich and apples. Tuesday, October 6 again offers a choice of two programs to suit your fancy. Tour 3 will appeal to the shoppers in the crowd. We will visit Paris, the "prettiest town in Canada" and have an opportunity to stop at some of the downtown shops, as well as the Mary Maxim outlet. After a short drive-by tour of some of the interesting cobblestone homes of Paris, we will continue on to Don Zver Pottery and an enjoyable lunch at The Pottery Inn. We will travel back through the quaint Village of St. George and stop at the Belholme Gift Boutique. Tour 4 will appeal to those who wish to spend a more leisurely day. Guests will be treated to a two-hour cruise, gUided tour and lunch aboard the "Grand River Queen" river boat. After enjoying a live music show, audio-visual presentation and a trip to the craft shop, we will travel to an unique Six Nations native craft shop. registration fee. Please be sure to register for the Companions' Program with your choice of tours and experience some of the highlights of Brant County - you won't be disappointed! the included in fees are transportation, lunches and admission Lill6JO ~ 82 P.01/02 1677 TO 815196337661 705 755 NFO CENTRE Derek Pinto Wildlife & Natural Heritage Science Section Ministry of Natural Resources 300 Water St. Peterborough, On K9J 8M5 Ministère des Richesses nature lies 40 FR MNR Ministry of Natural Resources 98 21 AUG 26 ® Ontario be the Co unci From September 21 to October 2,1998 the Ministry of Natural Resources (MNR) wi dropping approximately 1.1 million rabies vaccine baits to protect the public from threat of rabies. Dear (please see The rabies vaccine will be distributed across a portion of southern Ontario attached map). These baits contain a rabies vaccine. This bait 998. 1 in Ontario in There have only been two reported cases of fox rabies drop is to help control the fox strain of rabies in Ontario. Baiting will commence from the Statford Municipal Airport on September 21: 1998 and continue from the Peterborough Airport around September 27, 199B. Three MNR "Yellow Bird" Twin Otters will distribute the baits between 8:00am and 7:00pm daily, weather permitting. The baits will be dropped by Twin Otter Airplanes flying at an elevation of approximately 500 feet above the ground surface. The baits will contain a blister paok of rabies vaccine (Imrab - a vaccine commercially produced by Artemis Technologies). Baits are labeled as MNR Rabies Baits and include a phone number should anyone find one and need to inquire further. The Ministry requests that people not touch the baits. The vaccine bait drop has been highly effective in eliminating fox rabies from Ontario. Due to its success, the Rabies Unit of the MNR has been asked to conduct bait drops in Quebec, Vermont, New York, Ohio and Texas in 199B. If you wish further information on rabies prevention and control, contact MNR's Natural Resources Information Centre at 1-800-667-1940 or visit the Rabies Awareness website at http://wwW.mnr.gov.on.calMNRlrabies/rabmenu.html. 83 -- ---- -~ S :-----. . -~--- . :H (.E;~'"! '~'- .... t. ( -~ l~ .....~- - -. - ~ ~)(;'f"Ž<f+r-f";~~ ~ -'" --~;. r'''I!. h~ J;~i\~f . ,..I ....Jl . ::1f ;I' '" <.- " !." _ "t/ <I 111 P"I'III.II" I 0)" (" ( c¡n.......... ,."".,. 11' ", ..'. '.",.... .-- .-.-- ".'-'--"_.. ,,-----,-.- ----- ---..- - .,.,.._,-.. .- ..._---" ~ ~// ~ --~ ---- /0__ I.:\I\E .../ ¡¡a...... ...1-", :.... .. GTA Ground Baiting / \ \~l' Blanket Aerial Baiting / -- ~ -'-'y~ PROPOSED 1998 RABIES VACCINE BAITING AREAS IN ONTARIO ~ ""!lUll .....-- /" II.I // ';'-"'!:"'" n." * * (\] IS! W '" <I (L --' <I I- a I- * * __.n..____ _.- -----+ w æ I- 00 Z W ... u a LL z æ z :E æ LL ... " u / If) If) ['- If) IS! ~~ ['- /" - " ... <D <D. ~ . l <D -, .( ) ... If) , V '\ \ , ì -------------- ® Ontario News Release Communiqué Mlnlstère de l'Envlronnement Ministry of the Environment http://www.ene.gov.on.ca 06098NR industry repair 998 Ministry invites automotive testing and to get into the Drive Clean business 1 21 August Environment Minister Norm Sterling announced today that nearly 7.000 automotive repair shops in Greater Toronto and Hamilton-Wentworth are being contacted to operate a Drive Clean testing location "Drive Clean wi be up and running by April 1999." the Minister announced. "After the program is established in the GTA and Hamilton-Wentworth, it will expand to 13 other urban areas by January 2001, one year ahead of the original schedule. to the " ndividuals and businesses are being encouraged to send an "expression of interest the Ministry of the Environment if they want to become accredited Drive Clean facilities. In addition to letters being sent this week to repair shops and garages ministry is calling for expressions of interest in newspaper advertising sooner air have cleaner Ontario w that is means What this "We want to have the first Drive Clean facilities in operation well in advance of April 1999," the Minister stated. "By April. emission testing becomes a mandatory requirement in Ontario for the renewal of vehicle registrations for cars and light-duty vehicles over three years old." the Minister stated. begin In trucks and buses also wi Mandatory, province-wide testing of heavy-duty 1 999 as part of annuai safety inspections reduce smog-causing pollutants testing wi be required every two The province's Drive Clean program is designed to from cars, trucks and buses. Mandatory emission years and will cost motorists a maximum of $30. recover the cost than I-tuned vehicle will more a we "The fuel savings achieved from of testing." the Minister stated. AUf; 26 COUNTY Of ELGIN 1:I.f.RK-s {}ffiŒ 85 -2- The Drive Clean program will be operated by a number of private sector service providers under contract to the ministry. Service contracts will be issued by the ministry for recruitment, training and accreditation, public communications, data management, auditing, ca centre. dispute resolution and a help desk for Drive Clean facilities and technicians quality, consumer improved air The government's rOle is to satisfy its commitments for satisfaction. fairness and business integrity "We have decided on a government-managed model to ensure that Drive Clean is an effective and affordable vehicle emissions inspection and maintenance program in place next year." said Mr. Sterling es ri media Inqu For Karen Vaux Office Minister's 314-6739 SCiences and Standards Division vy Wile Environmenta 314-6352 DRIVE CLEAN EXPRESSION OF INTEREST to become a light-duty vehicle Drive Clean facility, contact: To obtain an expression of interest form Public Information Centre Ministry of the Environment 135 St. Clair Avenue West Toronto, Ontario M4V 1 P5 1-800-565-4923 Tel: 1416) 325-4000 or Fax: (416)325-3159 nterest for is also available on the ministry Web site: wwwcene.Qov.on.J::a Expressions of repair. The form The deadline is Oct. 23, 1998. Specify test only or test and heavy-duty vehicle facilities will follow in the near future It does not offer a comcetitive advantaQe 99B when the formlliecruitment oJQces¡; 11 1 NOTE: An excression of interest is not an aoolication. onlv allows fgJ notificatiçm of intere~ted facilities in fal beQins. -30- existe une version française de ce document I * ~6 ® Ontario jour Drive Clean UPDATE Opération air pur· mise à Mlnlstère de 'Environnement Ministry of the Environment http://www.ene.gov.on.ca 05998MB 998 21 August Drive Clean program moves forward with implementation be one of the largest and most comprehensive programs of its type In Drive Clean wi North America · Getting into the Drive Clean business The Ministry of the Environment is seeking individuals and businesses to send expressions of interest to establish accredited Drive Clean facilities Formal recruitment of vehicle emission and repair facilities begins in October 1998 · cars for Drive Clean - Ontario's mandatory vehicle inspection and maintenance program trucks and buses - will be launched on schedule in Spring 1999 · ntentions by nterested Individuals and businesses can notify the ministry of their completing a form available from the ministry · To establish .an accredited Drive Clean facility, an Individual or business must enter into a contract with the ministry, complete a training program and install testing equipment according to standards to be set by the ministry, as well as certain other provisions · Drive Clean facilities can provide testing only or both testing and repairs. Only Drive Clean-accredited facilities can do emission tests and issue waivers (verifying that necessary repairs have been completed · cycle technology for the initia being upgraded later be conducted using two-speed idle This technology is capable of Drive Clean testing wi of the program in Toronto · To obtain an expression of interest form to become a light duty vehicle Drive Clean facility. contact the Public Information Centre, Ministry of the Environment, 135 St. Clair Ave. W.. Toronto M4V 1 P5. Phone: (416) 325-4000 or 1-800-565-4923. Fax: (416) 325-3159. The form is also available on the ministry Web site: www.ene.gov.on.ca. The deadline is Oct. 23 1998. Specify test only or test and repair. Expressions of interest for heavy duty vehicle facilities will follow in the near future. NOTE;: An res_sion of intefJt~t is not an a licªtion It does not offer a competitive a!:ivanta in fall 1998 when the formal Hamilton-Wentworth reQion EXPRESSIONS OF INTEREST for notification of interested facilities rUnl¡l Greater TOJanto Area and the ns 87 1/2 implementation by 2001 Drive Clean is on-schedule for fu mplementation by 2001. A regulation outlining emission standards for Drive Clean has become law. The Ontario Smog Patrol is providing on-road enforcement. targeting cars and trucks with visible exhaust emissions Formal recruitment for Drive Clean facilities begins in October 1998 Drive Clean is on target for ful · program other By 2001 1999 Mandatory testing of cars and light trucks will begin in areas in southern Ontario will begin implementation · 999 1 also begin In Mandatory. province-wide testing of trucks and buses wi · Delivery of the Drive Clean program As with 90 per cent of the emissions testing programs in North America. Drive Clean wi be government-managed and enforced. Private sector companies will deliver the program under contract to the Ontario government. Service contracts will be issued for recruitment, training, accreditation; public communications; electronic data management; public call centre and dispute resolution; a help desk for facilities and technicians; and auditing · wi set standards for and manage the program; specify required arrange with equipment manufacturers for guaranteed supply of test and training; verify compliance through vehicle certification and registration The government equipment; equipment process · the program is enforced Cars and light trucks will be required to pass an emission test as a condition for registration renewal every two years. This test will cost no more than $30. An emission test will also be required every time a vehicle is sold. How · annual safety will be tested as part of tests across the province Heavy-duty trucks and buses province-wide nspections. There will be random on-road · roadways. On-road enforcement, targeting the most grossly polluting vehicles on Ontario has begun The Ontario Smog Patrol is issuing warnings and tickets. · 30 1-800-565-4923 6) 325-4000 Public Information Centre. (41 information For further 2/2 88 Request for Expressions of Interest - Parties interested in operating accredited Light Duty Vehicle Drive Clean Facilities in the Greater Toronto Area and Hamilton-Wentworth Ministry of the Environment ® Ontario The Ontario Ministry of the Environment is launching a mandatory vehicle emissions inspection program. This is a request for expressions of interest from those who are interested in operating an accredited Light Duty Vehicle (LDV) Drive Clean Facility in the Greater Toronto Area (City of Toronto and the Regional Municipalities of Halton, Peel, York, and Durham) or the Regional Municipality of Hamilton-Wentworth. Approximately 2.5 million LDVs will require biennial inspections for registration. An inspection will also be required before transferring ownership of an LDV. Vehicles that fail an emissions inspection must be repaired and pass a reinspection. ultimately cost inspection bay wi Interested parties should note that the equipment required for one approximately $60,000, with a minimum initial investment of $30,000. the A formal accreditation process for Drive Clean Facilities will commence in Fall 1998. Accredited Drive Clean Facilities ("DCFs") will be required to enter into a contract with the Province. The contract will specify following, among other provisions: be used to conduct inspections wi only equipment approved by the Ministry of the Environment of qualified vendors will be provided by the Ministry) trained · · (a list wi through courses approved by the Ministry of the Environment only those technicians conduct inspections not exceed $30 per initial inspection and $15 per only approved numbered Drive Clean Emissions Inspection Certificates purchased from will be issued the public wi the LDV emissions Inspection fee to reinspection · the Province appropriate liability insurance will be required a letter of credit or other acceptable form of financial assurance must be provided to the Province, to be drawn upon in the event of a breach by the DCF of its contractual obligations the Province may audit records of the DCF and conduct on-site inspections of the facilities and its records · · · · if the DCF fails to operate in accordance with the terms of the the Province will set up a dispute resolution process and DCFs may be required to participate in reinspections overseen by a referee, and [nay be bound by decisions arising from the dispute resolution process the DCF wi the contract the Province may terminate contract · · The to adhere to high standards of customer service A fee of $1 ,000 will be required for accreditation of each individual Drive Clean Facility. A $200 deposit towards the accreditation fee must accompany each response to this Request for Expressions of Interest. deposit will be refunded if the applicant facility is not accredited. be required Interested parties should fill out and sign the attached form and return it to the Ministry of the Environment with a cheque or money order in the amount of $200 (payable to the Minister of Finance) by 4 pm, October 23, 1998. Questions regarding this Request for Expressions of Interest can be directed to the Ministry of the Environment's Public Information Centre at (416) 325-4000 or 1-800-565-4923. 89 nterest Party interested in operating an accredited Light Duty Vehicle Drive Clean Facility in the Greater Toronto Area and Hamilton- Wentworth I Expression of Ministry of the Environment ® Ontario Duty Vehicle Drive Clean Facility. Name of business Contact person Ontario Business Registration No. (if registered) Maiiing address (street/box) City Province/State Postal/Zip Code Phone number Fax number Email address (if applicable) D We intend to operate this Drive Clean Facility in a location where we do not currently operate an automotive service or repair facility. D We intend to operate this Drive Clean Faciiity in a location where we currently operate an automotive service or repair faciiity. Proposed faciiity address (street/box), if known. D Same as maiiing address, above. City ProvincelState Postal/Zip Code Our proposed Drive Clean Facility would offer: D Emissions inspections and related repair services. D Emissions inspections only. Preferred language for communications with the Ministry of the Environment: D English D French We are Interested in operating an accredited Light We have read the description of the requirements for accreditation and are interested in receiving .further information on becoming accredited and operating a Drive Clean Facility. A cheque or money order in the amount of $200, payable to the Minister of Finance, is enclosed Date Drive Clean Program - Expression of Interest Ministry of the Environment 4051. Clair Ave. W., 12th Floor, Authorized signature Return this form by 4 pm, October 23, 1998 to: M2 Please note that a separate form and deposit must be submitted for each location where a Drive Clean Facility is proposed. Questions can be directed to the Ministry ofthe Enyironment's Public Information Centre at (416) 325-4000 or 1-800-565-4923. 1 Ontario, M4V Toronto, 90 ~tÆ ,.... Ontario Ministère dè rEnvironnement Ministre Ministry oHhe ','. Environment Minister ouest 135,av,enueSt, Clail Bureau tOO l"OrontbON M4V lPS Avenue,West 135 St.' Clail Suite ',1 00 Toronto ON M4V 60682 P5 ~Œ©Œa~~ AUG 241998 CmJflffY œ: l:lû!F! cml¡¡'somc£ Elgin of Warden Har",yMeZenÞerg Corporation of Dþe County 450 Sunset Drive .. St.. Thomas Ontario N5R . 5yl TÞisletteris further to your submission regarding the· St. Thomas Sanitary Collection Services Ltd.·and Advance Container ofCariada~td. Environmental . Jl.ssessment.for the proposed eXPi'!l1.s,ion of the Green Lan\". Lan.dfill and removal of tonnage and place of origiJ:l restrictions on thèir material recovery facility Dear Warden Mezenberg The date formakingpubmi$sionson this application ended. October 31 i 1997, '¡ received a¡':'Proximately 150 req1.lests that ¡refuse to give approval OJ;' refer tÞe matter to the Environmental Assessment BQard for a hearing, I .also received 81.lbmisSions f:èom the Corporations of the County.of Elgin. the City of St. Thornas and the Township of Southwold that. in tÞeiro¡:>inion, a hearing is unnecessarY After having reviewed the. submissions. the Review and the environmental assessment. Thave decided tQ a¡:>proVe fþe underfaking.subject toconditioris. I do not cOl1.siderit.necessary to require a hearing: The reasons for my decision are fouJ:ldin the attached Notice of Approval matter this inferest in fór your db.~ Sterling .T)1.ank YQu Yours truly ~ Norman W. Minister Enclosure 1 9 Canada " Recycled-Chlorine,Free. Made 00% 0761G{10/97) . Order in CounCÎ Décret Ontario Executive CouncIl Conseil des ministres Sur la recommandation du soussigné, Ie lieutenant-gouverneur, sur I'avis et avec Ie con- sentement du Conseil des ministres, décrète ce qui suit; On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and concurrence ot the Executive Council, orders that: WHEREAS section 9 ot the Environmental Assessment Act provides that the Minister of Environment and Energy, with the approval of the Lieutenant Governor in Council, may give approval to proceed with an undertaking subject to such conditions as the Minister considers necessary, or refuse to give approval to proceed with the undertaking; WHEREAS under subsection 12.4(3) of the Act the Minister has ordered that section 9 (other than paragraph 9(2)2 and the reference to subsection 6.4(2) in paragraph 9(2)5) as enacted by the Environmental Assessment and Consultation Improvement Act, 1996. applies with respect to the environmental assessment of the undertaking which is the subject of the attached notice; WHEREAS approximately 150 notices requiring a hearing were received by the Ministry the Environment after the publication of the Notice of Completion of the Review; and. of WHEREAS, having considered the purpose of the Act, the environmental assessment of the undertaking, which is the sUbject of the attached notice, and the submissiol1s received, the undersigned Minister of the Environment.considers that a hearing is unnecessary and is of .the opinion that the undertaking should be given approval to proceed. subject to the conditions specified in the attached notice. THEREFORE. pursuant to the provisions of the Environmental Assessment Act. the undertaking which is the subject of the attached notice, be given approval to proceed subject to the said conditions. , . Chair of Concurred u! Sit 9 the Environment Recommended Cabinet 1998 3 1 AUG Approved and Ordered Administrator of the Government Certified Date . true copy. ~~ Executive Council to be a 1888/98 Décret I O.C. ACT ASSESSMEN'I' ENVIRONMENTAL 9 SECTION TO PROCEED WITH THE UNDERTAKING UNDER SUBSECTION 12.4(3» APPROVAL (AND ORDER NOTICE OF An Environmental Assessment for the Expansion of the Green Lane Landfill located in Southwold Township, Elgin County and the Material Recovery Facility located on Wellington Road South, City of London RE St. Thomas Sanitary Collection Services Limited and Advance Container of Canada Limited, a division of Green Lane Environmental Group Ltd Proponent PR-GL-02 EA File No TAKE NOTICE that the period for requiring a hearing, provided for in the Notice of Completion of the Review for the above noted undertaking, expired on October 31, 1997. The ministry received approximately 150 submissions before the expiration date and four submissions after the expiration date. Most of the submissions requested that approval for the undertaking not be given or required a hearing by the Environmental Assessment Board. The public, including the submitters. had been advised that the Minister was considering applying section 9 of the Environmental Assessment Act (EAA) with respect to the Environmental Assessment (which has the effect of eliminating the acceptance decision which was necessary prior to January 1, 1997) and were invited to make submissions on that proposal. The majority of the 150 submissions requested that the unamended Act should apply to this undertaking. however, I am of the opinion that it is in the public interest to apply section 90f the amended Act to this proposal 93 2 2 Pursuant to subsection 12.4(3) of the amended EAA I order that the provisions of section 9 (other than paragraph 9(2 and other than the reference to subsection 6.4(2) in paragraph 9(2)5) apply with respect to the Environmental Assessment The proponent has indicated that it is prepared to abandon the request to remove limitations on the quantity of material which can be processed at their material recovery facility located on Wellington Road. City of London from the undertaking for which EAA approval is sought I do not consider it advisable or necessary to hold a hearing. Having considered the purpose of the Act, the Environmental Assessment. the Review and submissions received, I hereby give approval to proceed with the undertaking, subject to conditions set out in this Notice. REASONS amended Act is There were no compelling arguments why the acceptance decision should not be eliminated. The public was given two opportunities to make submissions on the environmental assessment and the undertaking. All comments submitted have been taken into consideration in my decision to approve this undertaking. of the 9 My reason for applying section 1 My reasons for giving approval are On the basis of the proponent's Environmental Assessment and the Review, the proponent's conclusion that, on balance, the advantage~ of this undertaking outweigh its disadvantages appears to be valid 1 No other beneficial alternative method of implementing the undertaking was identified 2 On the basis of the proponent's Environmental Assessment, the Review and the conditions of approval the construction, operation and maintenance of the undertaking will be consistent with the purpose of the Act (section 2) 3 The Government Review Team has indicated no outstanding concerns that can not be addressed through conditions of approval. The public review of the Environmental Assessment did not identify any outstanding concerns which can not be addressed through the following conditions of approval or conditions of an 4 94 Provisional EPA 3 Environmental Protection Act Certificate of Approval The submissions received from the public are being dealt with through conditions where appropriate. I am not aware of any outstanding issues with respect to this undertaking which suggest that a hearing should be required 5 The Corporations of the Township of Southwold, the County of Elgin and the City of St. Thomas support the proposal and have indicated that. after reviewing the documentation, they are satisfied that any outstanding issues or concerns can be adequately addressed within the conditions of a Provisional Certificate of Approval, and that an EAA hearing is unnecessary in their opinion 6 I do not consider it necessary for the proponent to reiterate the site selection process to address the concerns identified in the submissions 7 The concerns identified by Oneida First Nation are best addressed through the EPA Provisional Certificate of Approval conditions and through an EAA condition which requires on-going review and dissemination of information from the proponent to Oneida First 8 Nation subject to the following Conditions is . . approval Definitions CONDJ:TJ:ONS This 1.0 For the purpose of these Conditions "Proponent" means St. Thomas Sanitary Collection Services Limited and Advance Container of Canada Ltd. a Division of Green Lane Environmental Group Ltd. and includes its administrators, successors and assigns; 1.1 ; "MRF" refers to Advance Container of Canada Ltd. s material recovery facility located on Wellington Road South. City of London; . refers to the Green Lane Landfill Site Site" " 1.2 1.3 refers the Ministry of the Environment refers to the Publi~"L~ªison Committee 95 " PLC' MOE " " 1.4 5 1 4 1.6 "EM refers to the Environmental Assessment Act; 1.7 "EPA refers to the Environmental Protection Act; 1.8 II OWRA II refers to the Ontario Water Resources Act; 1.9 "year II refers to a calendar year; and. 1.10 "waster. refers to municipal waste, domestic waste, commercial waste. solid non-hazardous industrial waste and sewage sludge from municipal sewage treatment plants. 2.0 General Requirements 2.1 The Proponent shall comply with the provisions of the environmental.assessment, all of which are hereby incorporated by reference, except as amended by these conditions and by any requirement of the Part V, Environmental Protection Act, Provisional Certificate of Approval for the site, and any other approvals or permits that may be issued. 2.2 These conditions do not prevent more restrictive conditions being imposed under other statutes. 2.3 Where these conditions require a document to be filed with the Public Record, the Proponent shall provide to the Director of the Environmental Assessment Branch, MOE, for filing in the Public Record maintained for this undertaking. Additional copies of all such documents will be provided by the proponent to the London District Manager, MOE and the Director, Southwestern Region MOE, the Clerks of The Corporations of the Township of Southwold and Elgin County and the Public Liaison Committee. 3.0 Material Recovery Facility 3.1 This approval does not extend to the Proponent's request to remove restrictions on the amount of material which can be processed at the material recovery facility (MRF) as originally proposed as part of this undertaking. 3.2 This approval does not extend to the Proponent's request to remove service area restrictions in respect of disposal of unrecycled materials from the MRF 96 5 Green Lane Landfill All financial liabilities and other responsibilities that are associated with the design. development. operation. closure, monitoring. leachate and gas collection. and remedial measures related to the site are binding on the Proponent. Remedial measures include the restoration of water supplies affected by the proponent's landfill operations o I 4 4 The landfill may only accept waste (including contaminated soil and waste material which may be used as cover material) generated within Ontario 4.2 The Green Lane Landfill site operation can utilize a maximum 350,000 cubic metres of "air space" for waste disposal per year. The Proponent shall provide in the annual report four quarterly land surveys of the bottom and top contours of the "air space" used for waste disposal in order to determine the quarterly fill rate for the cells. The quarterly "air space" 'survey for the cells shall be conducted by a Professional Ontario Land Surveyor and a copy of the survey report shall be kept on site to allow MOE personnel, or a MOE representative(s) to inspect and make a copy of the document to assess that the fill rates/ "air space" consumption rates are in compliance with the terms and conditions of the provisional Certificate of Approval. The proponent shall ensure for the operation life of the site that the municipal waste service contracts/obligations relating to the geographical Counties of Elgin and Middlesex, including the City of St. Thomas, shall at all times receive first priority and precedence to the allocated "annual air space", for their waste, upon meeting this requirement first, then the balance of the available "annual air space" can be used for waste disposal from all the other waste streams. If the first period of site operations is only a portion of the calendar year. the quantity of 350,000 cubic metres of "air space" shall be adjusted on a per diem basis 4.3 This approval only permits the disposal of waste to fill an air space of 5,850,000 cubic meters (including daily cover material) and any approval under Part V EPA shall be so restricted 4.4 In determining the volume limits for purposes of conditions 4.3 and 4.4, any volume occupied by cover material. whether waste or not, shall be deducted from 4.5 97 which may be 6 waste material the limit for other disposed at the Site for purposes soil use for establishing be deducted. Each year. until the fifth year after the completion of the closing the site, the Proponent shall issue an annual report which describes compliance with these and any other conditions of approval. This report may be combined with any report required under' the EPA and shall be filed with the Public Record 4.3 to 4.5. uncontaminated or above the upper contour cubic metre limit need not cover at 850.000 of conditions final the 5 6 4 4.7 Public Liaison Committee The Proponent shall make every reasonable effort to establish and maintain a Public Liaison Committee. The PLC shall serve as a focal point for dissemination review and exchange of information and monitoring results rel.evant to the operation of the landfill o 1 . 5 5 Within six months of the date of this EAA approval, a Terms of Reference for the PLC prepared in consultation with the public shall be submitted to the Director, Southwestern Region, MOE, for approval. The Terms of Reference for the Committee shall provide for the following representation: one representative from the Proponent , one representative from The Corporation of the Township of Southwold, one representative from The Corporation of the County of Elgin. one representative from The Corporation of the City of St. Thomas, one non-voting representative from the Ministry of the Environment, one representative from Southwold Against Dumping (SAD), one representative from Oneida First Nation and one or more neighbours of the site. The Director may amend the Terms of Reference submitted to him, including the composition of the Committee membership as required by this Condition, before approving them and may amend them from time to tim~. When approved a copy shall be filed with the Public Record. 5.2 The Proponent's consultants' reports shall be provided by the Proponent to the Public Liaison Committee 3 5 The Proponent shall provide for the administrative costs of establishing and operating the PLC including the cost of meeting places and clerical services. These costs may be paid by the Green Lane Community 5.4 98 7 Trust Fund, as outlined in the agreement between The Corporation of the Township of Southwold and the Proponent dated August 17. 1997, and as provided for in an EPA Certificate of Approval. In the event that the Green Lane Community Trust Fund is not operational. the proponent shall make alternate arrangements to provide for the costs. as approved by the Regional Director, ~E First Nation Liaison Committee The Proponent shall participate on a Liaison Committee established by Oneida First Nation (OFN). The purpose of the Liaison Committee is to serve as a forum for the communication and resolution of OFN concerns, the dissemination, review and exchange of information between OFN and the Proponent including the monitoring results relevant to the operation of the landfill. The responsibilities and function of the Committee are to be resolved by way of agreement between OFN and the proponent. If the OFN determines that it wishes to establish a Liaison Committee and an agreement can not be reached, the Proponent and OFN shall submit to the Regional Director, MOE, a copy of their respective draft agreements. The Director shall appoint an independent arbitrator, with such instructions as the Director determines. to finalize the agreement. The Proponent shall pay the costs of the arbitrator 6.0 Agency Consultation The Proponent shall consult with the Kettle Creek Conservation Authority and the Ministry of Natural Resources (Aylmer District Office) during the development of the monitoring program for any.EPA and OWRA conditions regarding stormwater management o . 7 Haul Route Restrictions The Proponent shall enter into an agreement with The Corporations of the County of Middlesex and the Township of Middlesex Centre to satisfy the requirements of a condition in the Part V, EPA Certificate of Approval for the Green Lane Landfill site that prohibits waste vehicles, other than those engaged in local pick-up. from accessing the Site otherwise than via Southminster Bourne to and from Highway 4. For the purposes of this EAA approval, o . 8 99 8 local pick-up means waste pick-up from the geographic area formerly known as Delaware Township, which is located in the Township of Middlesex Centre. or such other area as the proponents, the Township of Middlesex Centre and the County of Middlesex may otherwise agree. A copy of the final agreement shall be filed with the Public Record. In the event that an agreement can not be reached. the Proponent and The Corporations of the Township of Middlesex Centre and the County of Middlesex shall submit to the Regional Director, MOE. a copy of their respective draft agreements. The Director shall appoint an independent arbitrator, with such instructions as the Director determines, to finalize an agreement. The Proponent shall pay the costs of the arbitrator (M'l'O ) The proponent shall enter into an agreement with Ministry of Transportation (or appropriate road authority) to satisfy the requirement of a condition on the Part V, EPÀ Certificate of Approval for the Green Lane Landfill that addresses reimbursement to the Ministry of Transportation (or appropriate road authority), for the construction of a left hand turn lane for northbound traffic on Highway #4 at its intersection with Southminster Bourne. The agreement shall satisfy the requirements of a condition in the Part V. Environmental Protection Act Certificate of Approval for the Green Lane Landfill site. A copy of the agreement shall be filed with the Public Record. In the event that an agreement can not be reached, the proponent and the Ministry of Transportation, shall submit to the Regional Director, MOE, a copy of their respective draft agreements. The Director, MOE, shall appoint an independent arbitrator, with such instructions as the Director determines, to finalize an agreement. The proponent shall pay the costs of the arbitrator. the Reimbursement of turn lane costs o . 9 o Property Value Protection Plan The proponent shall implement a Property Value Protection Plan as described in Schedule A attached to these conditions. The Property Value Protection Plan's existence. conditions and procedure shall be made known by mailed notice to owners, as of the date of this EAA approval, of all property within two (2) kilometres of the Site Such notification shall be . 10 100 9 given within sixty days after the issuance of this approval to the owners of all such properties whose names appear upon the last revised assessment roll of the municipality in which such properties are located 11.0 On Site Inspector 11.1 Before receiving any waste pursuant to this approval, the proponent of the site will confirm in writing to the Regional Director, his or her agreement to the fOllowing three points. 11.2 The proponent will pay the cost, as it is incurred, of a consultant retained by the Ministry to provide an on-site inspector during the hours of operation. 11.3 The details of the on-site inspection activity will be prescribed by the Regional Director. 11.4 The Regional Director may suspend or terminate the continued requirement for the on-site inspection activity at any time Dated the _ day of , 1998 at TORONTO ,. A- wl lli,- Minister of the Environment 135 St. Clair Avenue West 15th Floor Toronto, Ontario M4V IP5 Approved by O.C No /98 10j Page BB2 CLERH-Elgin Co 1 519 £,33 7£,£,1 ASSOCIATION OF?-} EST B8/2£,/9822:57:53 P 01 Association of Municipalities of 0 ntarlo 4169716191 / ~". !\Û \. . FAX NO. AMO AUG-26-98 WED 04:46 PM 393 Unlvera1ty AVllnu., Suite 1701 Toronto, ON M5G 1EB Tel: (418) 971·QB!ð· fllx-: (416) 971·6191 emBII: o.mogama.munlcom.com ert I A August 26, 1998 Alert - 98/026 Immediate Action For Addresses AMO Conference Finance Minister Finance Minister and Deputy Premier Ernie Eves today addressed more than 1,200 delegates to AMO's annual conference at the Royal York Hotel in Toronto. The Issue The Facts Minister Eves' address commended Ontario municipalities for achieving cost saving measures and efficiencies in governance and service delivery The Minister reaffirmed the role of municipalities as key stakeholders in the financial stability of the economy of the Province and the economic health and stability of our communities. As such, the Minister announced that municipalities will have an increased role in a number of important community programs, and called on municipalities to offer their commitment to continue to work with the Government to ensure the success of municipal reforms. AMO delegates were encouraged by the Government's recognition of the difficulties of managing and funding new programs, and a renewal of the Government's commitment to re-evaluate Local Services Realignment. AMO views this as the first step in moving toward realization of AMO's and the Government's shared long-term objective of removing education and income-redistributive programs from the property tax base. The Minister's address included a number of initiatives designed to benefit municipalities in this transition year, to address immediate cash flow needs and to provide municipalities with "a mCJre stable and predictable environment in which to do 1999 budget planning". ~ ~ These include: The Deputy Premier, in response to a resolution adopted by the delegates to this year's conference, announced that the August 31st deadline to appeal property assessment may be extended, to give property owners adequate time to receive final tax bills and determine whether to appeal their assessment. Although this requires legislative amendment, the Deputy Premier announced that he is willing to introduce amending legislation provided there is all-party consent to ensure speedy passage of this amendment by the House. . The Community Reinvestment Fund (CRF) payments to municipalities will be calculated on the same basis as 1998, with $600 million in CRF Funding and $75 million in Special Transition Assistance. . ./2 102 -~ Page EJlB p, 02 AMO Conference CLERK-Elgin Co FAX NO, 4169716191 Finance Minister Addresses 1 519 f¡33 7f¡f¡1 ASSOCIATIon OF?-) AMO AUG-26-98 WED 04:46 PM EST ßB/2f¡/9B 22:5B:37 Alert: Repayments to the Province for School Board remittances made on behalf of municipalities will be extended from the current September 30 deadline to October 30, to help manage cash flow problems. Communication Member . The Province will review year-end actual costs for Local Services Realignment programs against the estimates provided to municipalities in March of this year. Where municipalities experience significant shortfalls between estimated and actual costs, CRF funding allocations may be adjusted to cover shortfalls. No reductions to 1998 allocations will occur as a result of this review. . which . The Province will be refinancing existing social housing debt at lower interest rates should create up to $25 million in savings which will be passed on to municipalities. . As a result of changes to business taxation, the Province will also be providing up to $25 million more in payments-In-lieu of taxes made to municipalities for Government owned or tenanted properties, beginning in 1998. Status AMO is encouraged by the Government's quick response to concerns which were brought forward as a result of resolutions adopted by delegates to this year's conference, including the delayed repayment of schooi board remittances and consideration of an extension of the tax appeal deadline. AMO staff will monitor these issues and provide updates as necessary. AMO acknowledges the contribution of many provincia} Ministers to this year's conference as an indication of the Government's willingness to address its municipal representatives in an open forum and act on recommendations received. WWW.municom.com. Casey Brendon, Policy Advisor, Policy and Government Relations at (416) 971-9856 ext 341 or email: cbrendon@amo.munlcom.com This information is available through AMO's MUNICOM network at more Information contact: For 103 416-971-9856 Transmission problems _.".,.----." - tourist@elgin.net Thomas-Elgin Tourist Association P.O. Box 22042 St. Thomas, Ontario N5R 6A1 Fax: (519) 633-7661 emai (519) 631-8188 51. Phone: 1998 August 27 Member, Thank you for joining the St. Thomas - Elgin Tourist Assèciati(jn.NVe are happy to be able to provide service to you through the promotion of your bui;iness. We have included a certificate stating that you are a member of the Tourist Association for the 1998 -1999 season, and hope YOIJ)NiII display it in your business Dear .--,', ·'c.,_ ,_ The Tourist Association hãàhaØã husy ~nd successful summer. At the present time we are in the process of printing new maps for the county with an events listing for the winter season, this map will be available to public by Labour Day weekend. We are also involved in some other projects designed to promote tourism throughout our great county. Our office will be operating on a part time basis starting on September 4, 1998. If you need to contact us after this date please call our office and leave a message and we will return your call as quickly as possible. VVehopeyou have had a successful season and wi:! '^(i.sh yoµcpntipueçt success in the future. . .. ... Sincerely Becky Afman, Tourism Officer St. Thomas-Elgin Tourist Association www.elgin.net/tau rism 104 . Ð..4IN COUNTY St. Th1~~as ~~~ln ~""'Â:f"Â.;fèÀ§'Â'hÂ.f"',Â;"'ÂfA.Â:f\Âiti,§~'ÂfhA,fr'Âi/%§"'Âi'.<ÂJf~'Âf"!t>ø'Àt\ÂieCÂ.fj"'Á:A'Â.<''''¿Jt..'''Âc"Jt..'''Àt'''Âi'>ÂA~ / I~~~~~~~~~~,~,~~~~~~". " . ~ g.~ M8/ ' ELGtN COUNTY . ~ '" ~ ø ~ . .~ I st. Th.maS I I.~.: A J./ ~ -øA 7_ A t i.~ß... I ~WUW t ~ This certifies that'..:· lð.iM~ .,.t. '".~ ~~ ~ - ~~.~.,.. ,~..}..." . ~ ;; ì is a member in good standing of the ì ~'"1 S ST. THOMAs-ELGIN TOURIST ASSOCIATION t I~ - .'...p , .." ..t", 6..:.·.~' f ~'Þ. ~ ¡ Aylmer Bayham Central Elgin Dutton-Dunwich Ma/ahide Southwold St. Thomas gJ? ''0.'''¡::, ~S ~<r.}' {[ '1>.'. i} .cJlo. West Elgin Date President Season 1998/1999 &C~~ ~2jJ/fp