April 25, 2000 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. APRIL 25. 2000 AT 9:00 A.M.
PLEASE BRING YOUR BUDGET BINDER TO THE MEETING
PAGE # ORDER
Meeting Called to Order
Adoption of Minutes - meeting held on April 11 , 2000
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
Motion to Move Into "Committee Of The Whole Council"
Reports of Council and Staff
Council Correspondence - see attached
i) Items for Consideration
ii) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items - see separate agenda
10th Motion to Rise and Report
11 th Motion to Adopt Recommendations from the Committee Of The Whole
100-101 12th Consideration of By-Laws
13th ADJOURNMENT
1st
2nd
3rd
4th
5th
1-31 6th
7th
32-53
54-99
8th
LUNCH WILL BE PROVIDED
May 3-5
Organization of Small Urban Municipalities 4ih Annual Conference - Belleville.
REPORTS OF COUNCIL AND STAFF
APRIL 25. 2000
STAFF REPORTS
1. H. Underhill, Director of Human Resources - Contract Employees' Continuous Service
(ATTACHED)
2. C. Watters, Manager of Engineering Services - Contract Workers (ATTACHED)
3. C. Watters, Manager of Engineering Services - Elgin County 4-H Association (ATTACHED)
4. C. Watters, Manager of Engineering Services - County of Elgin Signs (ATTACHED)
5. C. Watters, Manager of Engineering Services - Contracts 00-02, 00-03, 00-04, 00-05,
00-11,00-12 (ATTACHED)
6. C. Watters, Manager of Engineering Services - Road 42 Lake Sank Erosion
(ATTACHED)
7. C. Watters, Manager of Engineering Services - Connecting Links in Lower-Tiers
(ATTACHED) (Deferred from previous meeting)
8. C. Watters, Manager of Engineering Services - County Road 54 Extension
(Brownsville Road to Ron McNeil Line) (ATTACHED)
9. C. Watters, Manager of Engineering Services - Road Closure - Municipality of
Central Elgin (ATTACHED)
10. C. Watters, Manager of Engineering Services - Structures in Lower-Tiers
(ATTACHED)
11. L. Veger, Director of Financial Services - 2000 Proposed Budget (ATTACHED)
12. L. Veger, Director of Financial Services -1999 Year End CRF Surplus (ATTACHED)
13. C. Bishop, Manager of Library Services - Delivery of Government Information Project
(ATTACHED)
14. C. Bishop, Manager of Library Services - Community Access Grant Application
(ATTACHED)
},;');11'" L. Veger - Community Reinvestment Funds - Lower-Tier Municipalities (ATTACHED)
Ib)...2YM. McDonald - Provincial Offences Act (POA) (ATTACHED)
17) .;3}- M. McDonald - OPP Contract and By-Law Enforcement (ATTACHED)
1
Report to County Council
FROM
Paul Vandenberg
DATE:
February 14, 2000
SUBJECT:
Contract Employees' Continuous Service
INTRODUCTION/BACKGROUND
Currently, when determining the needs for the corporation for new positions, the Management
Team submits a report to hire an employee on a contractual basis. After the need for the position
has been demonstrated, a proposal is put forth to council to hire the incumbent as a full-time
employee.
Currently there is no predetermined period to demonstrate the need for contract employees to be
offered full-time employment. This period has varied ITom 6 to 20 months in different
departments, which can greatly impact the incumbent's length of service with the County. The
length of service affects key benefits such as an employees vacation entitlement, position in the
salary grid and amount of earned short-term disability.
The issue in determining the length of continual service for the incumbent, is whether to use:
Option 1 -the hire date of the contract position (hire date)
(Or)
Option 2
-the date the employee became full-time. (conversion date)
We currently use option 2 to determine length of service.
DISCUSSION
Since the contract period allows the needs of the corporation to be assessed, and the fit of the
employee in that position, the employee in return should be given consideration for their time of'
contract service. The proposed amendments below addresses the issue of continuous
employment by giving contract employees credit for their continuous service:
Section I, Policy Number 1.1 0
Section I, Policy Number 1.20
Section 3, Policy Number 3.60
Section 4, Policy Number 4.10
Section 5, Policy Number 5.60
Section 7, Policy Number 7.40
Section 9, Policy Number 9.90
SectionlO, Policy Number 10.20
Section 12, Policy Number 12.50
Definition
Defmition
Probation Periods
Salary Scbedule
Short-term Disability
Vacation
Bereavement
Tuition Refund
Contractual Employees
2
CONCLUSION
The current system of testing the waters with contract employees is a great benefit to the
corporation, but impacts the incumbent who's length of service is only recognized from the
conversion date.
The probationary contract period should be used to determine the needs of the corporation and
the fit of the incumbent. Once it is proven that the position is required and that the candidate is a
good fit, we should offer that person the benefits of length of service as a regular employee
starting at the same time.
RECOMMENDATIONS
THAT the hire date of the contract position shall be used to determine the length of service, for
all policies relating to continuity of service, for all contract employees offered regular
employment.
P1(
p~andenberg
Human Resources Officer
Harley Underhill
Irector of Human Resources
'á£t~iO" by M: MeDo","
3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10, 2000
SUBJECT: CONTRACT WORKERS
Introduction
The Engineering Services Department was directed to explore the need for additional staff
resources to free up the Construction Technologist time to conduct bridge and culvert
inspections for lower-tier municipalities.
Discussion/ Conclusion
During the construction season, numerous projects throughout the County of Elgin require the
full time presence of an Engineering Services employee. Inspection and monitoring of our
construction contracts are prudent and necessary steps. They ensure quality of work,
completion of individual items and accurate measurement of quantities completed. Demand for
Engineering Services employees' time on construction sites peak during the summer season.
Non construction related projects such as parking by-law, speed zones, intersection studies and
consolidating by-law updates typically get shelved until late in the fall and during the winter.
Approximately $3m is spent annually on the construction program.
Having reviewed the requirements of the construction season, staff believe by hiring two
additional summer students would meet the needs of the department and allow the
Technologist to conduct the inspections.
The result would be that construction contracts are monitored more appropriately and that
Engineering Services staff would have time to aid the lower tiers with engineering projects.
Proper monitoring can save precious dollars during the construction phase. The approximate
cost for these students is $15,000.00.
Recommendation
That the County of Elgin employ two contract workers each for four months during the 2000 the
construction season.
REêfN~L Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
SUBMISSION
MARK MCDO ALD
CHIEF ADMINISTRATIVE OFFICER
4
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 29, 2000
SUBJECT: ELGIN COUNTY 4-H ASSOCIATION
Introduction
The Elgin County 4-H Association was located at OMAFRA office in St. Thomas.
Discussion/ Conclusion
OMAFRA currently funds the provincial level of the 4-H but for only for the next three years.
The Elgin County 4-H Association is requesting office space at the Administration Building,
which is centrally located and would act as a base for their office.
Presently the Elgin Agricultural Centre has an office in the Administration Building. They help
defray with the operational costs of the building by an honorarium to the County of Elgin. The
Elgin Agricultural Centre is an umbrella group for the 28 groups of which the Elgin County 4-H
Association is a member (see attached list).
The concern is that offering a reduced rate for this non-profit organization would set a precedent
for the remaining 27 groups in the Elgin Agricultural Centre organization and all the other non-
profit organizations. This would pose a dilemma as to what course of action to take now and in
the future. Do you make space available for all groups making requests or do we work within
the present structure.
Recommendation
That the Elgin County 4-H Association work with the Elgin Agricultural Centre to accommodate
their office needs.
RESPECTFU L Y, SUBMITTED
APPROVED FOR SUBMISSION
:%!Q -
CHIEF ADMINISTRATIVE OFFICER
l~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
5
REPORT TO COUNTY COUNCIL
FROM: JUSTIN LAWRENCE, CONSTRUCTION TECHNICIAN
ENGINEERING SERVICES
DATE: MARCH 30, 2000
SUBJECT: COUNTY OF ELGIN SIGNS
Introduction
The County of Elgin is now firmly established as a 911 community. The border signs need to
be updated to accurately represent this designation.
Discussionl Conclusion
A new sign was designed based on provincial standards with the addition of "a 911
community" in a smaller font. The layout is depicted at the bottom of this page. There are 25
entrances on County roads including two entrances on Highways #3 and #4.
The costs associated with the establishment of the new County of Elgin signs are as follows.
Item Quantity Unit Cost Total Cost
Sign-County of Elgin "A 911 Community" 25 $75.00 $ 1,875.00
Posts and hardware 50 $35.00 $ 1,750.00
Installation 25 $75.00 $ 1,875.00
$ 5,500.00
Recommendation
That the signs be purchased and installed at every County of Elgin road entrance as per the
report dated March 30, 2000 from the Construction Technician.
R~~JUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
-;i9 AP~VED FDR S~~ISSIDN
~ K MCDONALD
CHIEF ADMINISTRATIVE OFFICER
T
6
REPORT TO COUNTY COUNCIL
FROM: JUSTIN LAWRENCE, Construction Technician
ENGINEERING SERVICES
DATE: APRIL 12, 2000
SUBJECT: CONTRACTS 00-02,00-03,00-04,00-05,00-11,00-12
Introduction
A total of five advertised contracts and one invited quotation closed on Wednesday April 12,
2000 at 12:00 noon.
Discussion/ Conclusion
The winning contractors were as follows:
Contract Contractor Amount
2000-02 Gravel Resurfacing Johnston Bros. L TD $384,657.94
2000-03 Surface Treatment Cornell Construction L TD $490,984.74
2000-04 Roadway Tiles REXCO Limited(Roth) $68,522.90
2000-05 Hot Mix Asphalt Paving Walmsley Bros. Limited $1,636,841.06
2000-11 Roadway Signage(/nvited Quote) Mobil Striping & Sweeping $20,865.00
2000-12 Springwater Road Reconstruction Birnam Excavating LTD. $840,006.85
The spreadsheets on the following pages show the detailed results of each contract including
GST. We have reviewed the experience summaries of each contractor and are confident in
their respective abilities.
Recommendation
That we accept the following low tenders and that the Warden and Chief Administrative Officer
be authorized and directed to sign contracts with the winning bidders.
2000-02 Gravel Resurfacing by Johnston Bros. L TD for $384,657.94
2000-03 Surface Treatment by Cornell Construction for $490,984.74
2000-04 Roadway Tiles by REXCO Limited(Roth) for $68,522.90
2000-05 Hot Mix Asphalt Paving by Walmsley Bros. Limited for $1 ,636,841.06
2000-11 Roadway Signage by Mobil Striping and Sweeping for $20,865.00
2000-12 Springwater Road Reconstruction by Birnam Excavating LTD. for $840,006.85
RESõðW'~~BMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
APPRO~R SUBMISSION
~~ NALD -
Cj'iIEF ADMINISTRATIVE OFFICER
HOT MIX ASPHALT PAVING
CONTRACT NO. 2000-05
April 12, 2000
WALMSLEY BROS. LIMITED
T.C.G. ASPHALT & CONSTRUCTION INCORPORATED
TOWLAND (LONDON) 1970 LIMITED
$1,636,841.06
$1,823,159.09
$1,858,215.63
ROADWAY SIGNAGE
CONTRACT NO. 2000-11
April 12, 2000
MOBIL STRIPING & SWEEPING LIMITED
DAVID DAY
ADDA CONSTRUCTION
ELGIN CONTRACTING AND RESTORATION
$20,865.00
$20,918.00
$23,807.50
$24,342.50
SPRINGWATER ROAD RECONSTRUCTION
CONTRACT NO. 2000-12
April 12, 2000
BIRNAM EXCAVATING LIMITED
MCKENZIE & HENDERSON LIMITED
CAYUGA MATERIALS & CONSTRUCTION COMPANY LIMITED
ELGIN CONSTRUCTION
$840,006.85
$1,008,609.08
$1,187,650.78
$1,241,243.41
8
GRAVEL RESURFACING
CONTRACT NO. 2000-02
April 12, 2000
JOHNSON BROS. (BOTHWELL) LIMITED
WALMSLEY BROS. LIMITED
MCKENZIE & HENDERSON LIMITED
$384,657.94
$401,787.14
$448,517.25
SURFACE TREATMENT
CONTRACT NO. 2000-03
April 12, 2000
CORNELL CONSTRUCTION LIMITED
DUNCOR ENTERPRISES INCORPORATED
$490,984.74
$498,651.89
ROADWAY TILES
CONTRACT NO. 2000-04
April 12, 2000
REXCO LIMITED
PRO DRAINAGE LIMITED
$68,522.90
$69,981.70
9
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE BANK EROSION
Introduction
The continuing erosion of the lake bank adjacent to Elgin County Road 42 East of Port Burwell
obligates us to explore the possible solutions and choose the most appropriate and economical
one.
Discussion
Lake bank erosion in this area is caused by an underground perched water table and by wave
action from the Southwest. Sediment is removed from the bottom of the slope and is
transported easterly by lake currents. The perched water exits the bank at mid cliff height
causing weakness and structural collapses. The collapsed sections are then eroded by wave
action and the process repeats. Theses two processes result in general bank erosion at a rate
of 1.5 meters per year and in gullying which can erode 25 meters in a few days.
The protective measures that have been used to delay the gullying effect include:
~ Placing fill, stumps, and straw bales to prohibit erosion
~ Using tiles, stone, and filter cloth to convey groundwater
~ Planting vegetation to hold surface cover
Although these solutions have successfully slowed the erosion gullies, a solution to combat the
general lake bank erosion is necessary. Three possible solutions are as follows:
Relocate Road:
Relocating the road one concession North to Glen Erie Line would require replacement of one
bridge, removal of one bridge, property widening, and road reconstruction for 6.8 kilometers.
The costs would be $350,000 for the bridge replacement, $100,000 for the bridge removal,
$50,000 for the property acquisition, and $220,000/km for road reconstruction. The total cost of
this solution would be $1,996,000.
Build breakwater:
A breakwater could be constructed along the lake bank at a cost of $3,1 OO,OOO/km for 6.4
kilometers. This would include either importing large stone from Northern Ontario or building an
on site concrete batch plant to build large pier blocks. This option would also require the
completion of an Environmental Assessment. The total cost of this solution would be
$19,840,000.
... 2
10
Page 2
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE BANK EROSION
Do Nothing:
Continued mitigation of the gullies could proceed until the general lake bank erosion consumed
the road. After that time motorists could be permanently detoured to either County Road #45 or
to Glen Erie Line. The total cost for this solution would $75,000 for the year 2000 escalating to
$300,000 in 2010 at which time erosion protection would become uneconomical.
Regardless of the solution chosen, safety to the public should be of prime concern. The local
road superintendent should continue to monitor the erosion gullies weekly. If the erosion gully
sites encroach within 25 meters of the traveled roadway, then the road section would be
immediately closed and the County notified. The shortest detour route would then be used for
all the traffic.
Conclusion
The third solution (Do nothing) is the least costly but does not achieve the responsibility of the
County to provide arterial routes for the travelling public. Safety is also compromised with this
solution, as the lake bank becomes closer and closer to the traveled roadway.
The second solution (Build Breakwater) provides an excellent method of erosion protection for
urban areas, and has been performed in Port Stanley and in Port Burwell. This solution
becomes uneconomical as total length increases and urban density is reduced. As well as
protecting the lake bank, a road reconstruction would be required on this section within the next
five years bringing the total cost higher.
The first solution (Relocate Road) maintains the County's responsibilities to the public while
moderating total costs. It is a long-term solution and provides for the highest level of service of
the three options. Lakeshore Line would remain open for many years. After ten years it would
resemble Gray Line in West Elgin with incomplete throughway. After fifty years it would
fesemble the situation south of Nova Scotia Line in Malahide with access through side roads
only.
11
...3
Page 3
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE BANK EROSION
Recommendation
That the County of Elgin proceeds with the first solution of relocating County Road 42 one
concession to the North. This includes the following steps:
}- Form an agreement with Bayham for assumption of Glen Erie Line
}- Begin property acquisitions for a 100 foot right of way
}- Budget for an expenditure of $2,000,000 ($400,000 per year for five years in reserve)
}- Begin engineering survey and design
RESPECTFULL Y SUBMITTED
.ÌfMJ ~ìv1
CLAYT~D.VVATTERS'MANAGER
ENGINEERING SERVICES
OR SUBMISSION
MAR ONALD
CHIEF ADMINISTRATIVE OFFICER
1 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 31,2000
SUBJECT: CONNECTING LINKS IN LOWER TIERS
Introduction
At the April 13, 1999 County Council meeting of the report on Connecting Links in the Lower
Tiers was deferred to a future meeting for discussion prior to the 2000 budget.
Discussion/ Conclusion
Connecting links are roads that are owned by the local municipality but had a provincial
designation. These roads provided a "connecting link or continuity" to the provincial highway
system. These roads are in the Villages of West Lorne, Port Stanley, Aylmer, Belmont and Port
Burwell as well as two sections in Port Bruce that connected the new highway to the old
highway.
County Council directed staff "to investigate the costs and other implications of the County
assuming responsibility for connecting links" - Table I and /I lists the capital costs (work that is
required in 1 to 5 years) and annual road maintenance costs.
Continuity of the road system is the main focus of the County to assume the roads. The link in
West Lorne, or Graham Road, would connect with County Road 76 on the north and south
limits of the village. In Belmont, or Belmont Road, the link would connect with County Road 74
on the north and south limits of the village. The link in Aylmer, or John Street, would connect
with County Road 73 on the north and south limits of Aylmer. The link in Port Stanley, Colborne
Street! Bridge Street, would connect with Joesph Street Hill and Carlow Road. The link in Port
Burwell, or Robinsion Street, would connect with Bridge Street and Wellington Street.
The above cases require that the County assume the roads for continuity. The old connecting
link will connect roads on either side of the village to a county road. In the case of Port Bruce
the County Road connects to the same point. Therefore this road acts like a crescent, which is
a local road. This is similar to Port Stanley where the County requires only a portion of the old
connecting link, we do not require the road from the west side of Carlow Road to the beach.
... 2
1 3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 31,2000
SUBJECT: CONNECTING LINKS IN LOWER TIERS
PAGE 2.
The implications of assuming the roads are liability, annual maintenance costs and capital
costs. The County's liability would increase but there would be a corresponding decrease at the
lower tier. The annual County road maintenance allocation would increase by $19,800 with a
corresponding decrease in the lower tier municipalities. Also an annual increase in the capital
budget of $90,000 would be required every year to meet basic minimum capital needs.
The Draft 2000 Engineering Services Budget has not accounted for these expenditures
however should Council wish to proceed the following recommendation is presented.
Recommendation
That the County assume all of Graham Road in the former Village of West Lorne, now part of
the Municipality of West Elgin; and,
That the County assume all of Belmont Road in the former Village of Belmont, now part of the
Municipality of Central Elgin; and,
That the County assume all of John Street in Aylmer; and,
That the County assume Bridge Street from the west limit of Carlow Road to the east limit of
Colborne Street and Colborne Street from the south limit of Bridge Street to the Port Stanley
north limits in the former Village of Port Stanley, now part of the Municipality of Central Elgin;
and,
That the County assume Robinson Street from the north limits of Port Burwell to the south limit
of Wellington Street in the former Village of Port Burwell, now part of the Municipality of
Bayham; and,
That the County revert all roads south of the south limit of Dexter Line to the Municipality of
Malahide; and further,
That the Engineering Services 2000 Budget be increased by $109,800 ($19,800 for
maintenance allocation and $90,000 for capital allocations).
RESMW:1/J¡~ Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
R SUBMISSION
MAR NALD
CHIEF ADMINISTRATIVE OFFICER
14
CONNECTING LINKS ROADI STRUCTURE TRANSFER FROM
LOWER TIER MUNICIPALITIES TO COUNTY OF ELGIN
TABLE I
MUNICIPALlTYI KILOMETERS ANNUAL ROAD
ROAD # TOWNSHIP STRUCTURES CAPITAL MAINTENANCE
4 CENTRAL ELGIN 1.97 $285,000 $5,500
PORT STANLEY LIFT 0
BRIDGE (*)
19 BAYHAM 0.86 $30,000 $2,400
73 AYLMER 2.70 $315,000 $7,500
JOHN STREET BRIDGE 0
JOHN STREET CULVERT $5,000
74 CENTRAL ELGIN 1.59 $310,000 $4,400
BELMONT BRIDGE 0
76 WEST ELGIN 1.96 $240,000 $5,500
TOTALS $1,185,000 $25,300
(*) This report assumes that central Elgin will maintain the lift bridge at its cost. All capital costs
will become a County responsibility.
CONNECTING LINKS ROADI STRUCTURE TRANSFER FROM
COUNTY OF ELGIN TO LOWER TIER MUNICIPALITIES
TABLE /I
MUNICIPALlTYI KILOMETERS ANNUAL ROAD
ROAD # TOWNSHIP STRUCTURES CAPITAL MAINTENANCE
73 MALAHIDE 1.96 $0 ($5,500)
TOTALS $0 ($5,500
1 5
j
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 13,2000
SUBJECT: COUNTY ROAD 54 EXTENSION (BROWNSVILLE ROAD TO RON MCNEIL LINE)
Introduction
Presently County Road #54 (Pigram Road / Line) extends from County Road #48 (Lyons Line)
to Brownsville Road. The County of Elgin has been discussing with the County of Oxford the
transfer of Road #54 extension from Brownsville Road to Ron McNeil Line from the lower tiers
since March 1994.
Discussionl Conclusion
Elgin County Road #54 extension is 2.01 km long with an AADT of 700 (1994). In 1996 Oxford
County discussed the issue further at their Public Works Committee, and later stated little
likelihood of a change to their system. In 1997 Elgin County was to discuss the issue with the
Chairman of the Public Works Committee of Oxford County. Elgin County requested meetings
with the previous Oxford County Engineer and Warden. Subsequently, Oxford County advised
Elgin County of the following "that the present budget crunch precludes adding this road to the
County Road system at this time".
On July 2, 1998 a meeting with the Oxford County Road Committee recommended the following
options;
1. That the Township of Malahide brings this section of road up to tolerable standards (equal to
or better condition than the South-West Oxford Township's portion).
- Or-
2. That the road be assumed under the County road program with 2/3 funding from Elgin
County and 1/3 funding from Oxford County for capital works. Oxford County indicated that
this option would not proceed until all of their remaining construction projects have been
completed.
On September 17, 1999 a letter was received from the Township of Malahide: "Whereas the
Township of Malahide and the Township of South-West Oxford have met the requirements of
the County of Elgin and the County of Oxford with regard to re-building Pigram Road lLine."
Option #1 has now been completed and therefore Malahide Township Council requests that the
County of Elgin and the County of Oxford assume Pigram Road / Line.
.....2
1 6
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
Page 2
DATE: APRIL 13, 2000
SUBJECT: COUNTY ROAD 54 EXTENSION (BROWNSVILLE ROAD TO RON MCNEIL LINE)
At the November 10, 1999 Oxford County Council meeting adopted the following resolution,
· "That the following recommendation pertaining to the assumption of the Township of
Malahide ! SouthWest Oxford Pig ram Road! Line be approved:
That Pig ram Road, from Brownsville Road (Oxford Road 20) to Ron McNeil Line (Elgin
County Road 52), be assumed by the County of Oxford as of May 1, 2000, and
That the County of Oxford Road Consolidating By-Law be amend to reflect the
assumption of this boundary road"
The classification of a county road system has several pillars, of particular note for this stretch is
the continuity of service. Presently Elgin County Road #52 ends on a township road, that's not
continuity of a road system.
On April 12, 2000 the County of Oxford passed By-Law # 4002-2000 to assume the above
noted road.
Recommendation
That the County of Elgin and the County of Oxford assume Pigram Road! Line from the south
property line of Ron McNeil Line to the south property line of Brownsville Road, and further
That the schedule to By-Law 99-17 be amended.
RESPE/Jf¡fjJ~ ~TTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
R SUBMISSION
MA ALD
CHIEF ADMINISTRATIVE OFFICER
17
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 13, 2000
SUBJECT: ROAD CLOSURE - MUNICIPALITY OF CENTRAL ELGIN
Introduction
The Municipality of Central Elgin wishes to close a road allowance.
Discussionl Conclusion
That the County of Elgin has no concerns to the Municipality of Central Elgin closing and
stopping up a portion of the town line road allowance between Lot 19, Concession 11,
Municipality of Central Elgin and Lot 24, Concession 11 ,Township of Malahide, designated as
Part #2 on Reference Plan #11 R-2026.
Recommendation
That the County of Elgin has no objection to the Municipality of Central Elgin closing and
stopping up a portion of the Townline Road Allowance between Lot 19, Concession 11,
Municipality of Central Elgin and Lot 24, Concession 11, Township of Malahide, designated as
Part #2 on Reference Plan #11 R-2026.
RESPECT FULL Y SUBMITTED
APPROVED FOR SUBMISSION
Ú(àtUf *~
-H)
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
-----
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
18
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 12, 2000
SUBJECT: STRUCTURES IN LOWER TIERS
Introduction
This report provides further information to the report titled "Structures in Lower Tiers" from
January 31, 2000. It also serves to illustrate the value of the structures in both the Lower Tiers
and the Upper Tier.
Discussion/ Conclusion
The current County of Elgin system classifies any structure that uses a deck/superstructure to
transfer the load to the foundations as a bridge. Any structure that uses a combination of
significant granular layers and a pipe or box is classified as a culvert. It is only necessary to
inspect structures greater than 3 meters or 20 feet every two years. It is prudent to inspect
structures less than 3 meters at least every 5 years.
There are three alternatives to consider with respect to the Lower Tier Structures:
1. Lower Tier maintains ownership and contracts out inspection/management
2. Lower Tier maintains ownership and County completes inspection
3. County assumes ownership of all structures
The principal benefits to the County assuming ownership of the lower tier structures are:
>- achieve legal and safety requirements
>- moderate expenditures
>- cost savings
The charts on pages 2 and 3 illustrate the total number of structures per municipality, average
age, replacement costs, and the costs per year to maintain each set of infrastructure. The
weighted average age and weighted average cost are shown for bridges and culverts.
If we assume lifespans of 100 years for bridges and 125 years fÖr culverts, we can calculate the
cost to maintain each system per year. The addition of the cost to maintain/year for both the
bridge and culvert systems is shown on the bottom line of each page.
19
...2
Upper Tier Structures
Page 2
BRIDGES
West Elgin
Dutton/Dunwich
Southwold
Central Elgin
Malahide
Bayham
Aylmer
Total =
Weighted Ave. Age=
Weighted Ave. Cost=
CULVERTS
West Elgin
Dutton/Dunwich
Southwold
Central Elgin
Malahide
Bayham
Aylmer
Total =
Weighted Ave. Age=
Weighted Ave. Cost=
COMBINED
Expected Lifespan= 100
Num. Of Ave. Age
Struct. (years)
Ave. Repl.
Cost ($)
Cost to
Total Cost($) Maintain/year($)
8 27.6 $ 816,250.00 $ 6,530,000.00 $ 65,300.00
4 38.8 $ 975,000.00 $ 3,900,000.00 $ 39,000.00
6 66.0 $ 616,666.67 $ 3,700,000.00 $ 37,000.00
14 46.0 $ 748,214.29 $ 10,475,000.00 $ 104,750.00
13 29.5 $ 596,153.85 $ 7,750,000.00 $ 77,500.00
10 41.8 $1,130,000.00 $ 11,300,000.00 $ 113,000.00
2 37.5 $ 700,000.00 $ 1,400,000.00 $ 14,000.00
57
40.2
$ 790,438.60
$ 450,550.00
$ 45,055,000.00
Num. Of Ave. Age
Struct. (years)
Expected Lifespan = 125
Cost to
Total Cost($) Maintain/year($)
Ave. Repl.
Cost ($)
9 49.1 $ 166,666.67 $ 1,500,000.00 $ 12,000.00
14 36.6 $ 185,714.29 $ 2,600,000.00 $ 20,800.00
16 38.6 $183,333.33 $ 2,933,333.33 $ 23,466.67
15 35.0 $185,000.00 $ 2,775,000.00 $ 22,200.00
19 28.5 $ 141,176.47 $ 2,682,352.94 $ 21,458.82
4 20.8 $ 300,000.00 $ 1,200,000.00 $ 9,600.00
0 0.0 $- $- $-
77
35.4
$177,801.12
$ 13,690,686.27
$ 109,525.49
Weighted Ave. Age= 37.4
Weighted Ave. Cost= $ 438,400.64
Total Replac. Value = $ 58,745,686.27
Cost to Maintain/yr = $ 560,075.49
20
...3
LOWER TIER STRUCTURES
Page 3
BRIDGES
West Elgin
Dutton/Dunwich
Southwold
Central Elgin
Malahide
Bayham
Aylmer
# Of Ave. Age
Struct. (years)
Expected Lifespan = 100
Cost to
Total Cost ($) Maintain/year($)
Ave. Replacement
Cost ($)
10 41.0 $ 132,500.00 $ 1,325,000.00 $ 13,250.00
2 70.0 $ 150,000.00 $ 300,000.00 $ 3,000.00
7 53.6 $ 292,857.14 $ 2,050,000.00 $ 20,500.00
17 46.5 $ 388,000.00 $ 6,596,000.00 $ 65,960.00
16 49.1 $ 214,000.00 $ 3,424,000.00 $ 34,240.00
10 59.6 $ 255,000.00 $ 2,550,000.00 $ 25,500.00
2 38.5 $ 1,000,000.00 $ 2,000,000.00 $ 20,000.00
Total = 64
$ 18,245,000.00
$ 182,450.00
Weighted Ave. Age = 49.6
Weighted Ave. Cost = $ 285,078.13
CULVERTS
West Elgin
Dutton/Dunwich
Southwold
Central Elgin
Malahide
Bayham
Aylmer
Num. Of Ave. Age
Struct. (years)
Expected Lifespan = 125
Cost to
Total Cost ($) Maintain/year($)
Ave. Repl.
Cost ($)
26 31.8 $ 91,153.85 $ 2,370,000.00 $18,960.00
23 50.7 $ 102,173.91 $ 2,350,000.00 $ 18,800.00
12 24.1 $ 92,083.33 $ 1,105,000.00 $ 8,840.00
17 33.0 $ 87,647.06 $ 1,490,000.00 $ 11,920.00
17 36.2 $ 99,117.65 $ 1,685,000.00 $ 13,480.00
7 41.4 $ 102,857.14 $ 720,000.00 $ 5,760.00
1 70.0 $100,000.00 $ 100,000.00 $ 800.00
Total =
Weighted Ave. Age=
Weighted Ave. Cost=
103
37.1
$ 95,339.81
$ 9,820,000.00
$ 78,560.00
COMBINED
Weighted Ave. Age=
Weighted Ave. Cost=
41.9
$ 168,053.89
Total Replc. Value = $28,065,000.00
Cost to Maintain/yr= $ 261,010.00
21
...4
Page 4
Conclusion
The total cost to maintain the Upper Tier bridges is $450,550.00 and the total for culverts is
$109.525.49. The yields a total yearly cost of $560,075.49 for the Upper Tier structure system.
The total cost to maintain the Lower Tier bridges is $182,450.00 and the total for culverts is
$78,560.00. The yields a total yearly cost of $266,010.00 for the Lower Tier structure system.
Alternatively, the County could provide inspection services only, which would necessitate
rearranging the Construction Technologists work schedule and hiring additional summer staff
for the construction season ( see separate report).
Recommendation
That a by-law be prepared to assume from the lower tiers all structures greater than 3.0 meters
in span and that the 2000 Engineering Services Budget be increased by $261,000 to account
for load capacity evaluations, inspections, capital and miscellaneous projects.
RESPECTFULL Y SUBMITTED
()JW ú\-tv
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MA ONALD
CHIEF ADMINISTRATIVE OFFICER
2.2.
04/20/2000 00:20
76200707
Sf. Thomas - Elgin Tourist Association
Signage Conunittee
April 20 , 2000
Elgin County Council
Warden Duncan McPhail
DUTTON LIBRARV._
PAGE 01
-~_~k____.____
Dear Sirs;
The past year has been a time of change and growth for our county and the Tourist
AIiIociation. We erected signage to direçt tourists to our many attractions in Elgin with
funding from both the County and the city of St Thomas. . ask the Railway Musewn or
the Pioneer or Military Museum . They know the signs are up and working by the
increase in traffic. The signage in 1999 was what r call Phase One, . . it was a begiMing .
. a beginning that didn't consult the communities first as they should have . . but unlike
the past with our association we didn't just focus on St. Thomas but included all of the
county. We could have consulted more with each council . . we didn't but we will this
year. We are ready for Phase Two. . .which as chairman of the Signage Committee, I
would like to see completed with your help in 2000 so we lU'e ready for that influx of
2001 Games visitors. I have set a budget for these signs that would include reflective
lettering to make them more vísible . . but also more costly. I believe the benefits out way
the additional expenditure. I am therefore asking council to support this final phase of
tourist attraction signage at a cost of$8,OOO. I will be setting up meetings with each
Mayor and road superintendent so we can discuss each communities needs and concerns.
I know that by working together we can finish this program with a bang! All that will be
left will be the replacement of damaged signs over time and signs for new attractions as
they emerge. I appreciate all that this council has done to assist the St. Thomas - Elgin
Tourist Association and in particullU' the signage conunittee. If you have any concerns or
questions, please, feel ftee to contact me personally. When you visit Dutton you are
welcome to drop into my gallery. . Village Crier 194 Main St.,. named for my husband
Dave, town crier for Dutton -Dunwich.
h. ."'",, "'~
J~
¿:~~he S;gnage Committee
St. Thomas - Elgìn Tourist Association
home & work nwnber 762-2862
E-mail tcrier@hotmail.com
P.O Box 58 Dutton, On NOL 110
N
LN
1
1
1
1
1
1
1
1
2
3
4
5
6
.,
8
,
o
!1
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
.1!1
30
31
32
33
34
35
36
37
38
39
40
41
SURPLUS FROM PRIOR YEAR
REQUISITIONS
PAYMENTS IN LIEU
CITY OF ST. THOMAS BOUNDARY ADJUSTMENT
SUPPLEMENTARY TAXES
TAXES WRITTEN OFF
INTEREST CHARGES & INCOME
FEES - KETTLE CREEK CONSERVATION
HEALTH UNIT
COUNCIL MEMBERS & LOCAL BOARDS
ADMINISTRATIVE SERVICES
FINANCIAL SERVICES
HUMAN RESOURCeS
ADMINISTRATION BUILDING
CORPORATE EXPENDITURES
ENGINEERING SERVICES
HOMES FOR SENIORS SERVices
AGRICULTURE
PIONEER MUSEUM
LIBRARY SERVICES
LAND DIVISION
EMERGENCY MEASURES
CITY OF ST. THOMAS
SOCIAL SERVICES & ONTARIO WORKS
ADMINISTRATIVE FEE - CITY OF ST. THOMAS
CONTINGENCY FEE
CHILD CARE
SOCIAL HOUSING
GRANTS
ELGIN TOURIST ASSOCIATION
RESERVE FOR MILL RATE STABILIZATION
RESERVE FOR INFORMATION TECHNOLOGY
RESERVE FOR BUILDING
RESERVE FOR WSIB
RESERVE FOR FINANCING
RENT ALINCOME - HEALTH UNIT
RESERVE FOR PERFORMANCE EXCELLENCE
RESERVE FOR VEHICLE PURCHASE
RESERVE FOR AMBULANCE REPLACEMENT
RESERVE FOR ROONEY EXPANSION
PROVINCIAL OFFENSES
AMBULANCE SERVICES
PROPERTY ASSESSMENT
TAX RELIEF
CAPPING
COMMUNITY REINVESTMENT FUND
SPECIAL TRANSITION 'ASSISTANCE
OTHER REVENUE
ARCHIVES
Total
29,850,666
29ß50,666
4,780,000
505,000
610,625
20,000
,300,000
93,000
12,000
418,120
389,809
150,000
50,000
1,011,932
5,574,000
315,000
104,225
10,000
5,000
00,000
30,000
850,055
139,910
216,620
225,404
332,562
308,123
323,934
5,844,805
9,138,018
26,380
77,530
1,536,364
57,000
40,250
35,000
203,500
7,795,739
16,850
247,852
57,000
2,874,500
-
256,932
-
302,000
2,699,500
315,000
104,225
o
1,300,000i
93,0001
12,0001
418,120
389,809
150,000
50,000
1,011,932
(256,932)
10,000
----s.õõõ
100,000
30,000
(302,000)
505,000
610,625
20,000
o
(4,780,000)
o
o
o
107045
26,917,091
27,057ß93
87,565
4,780,000
426,438
592,840
303
1,384,328
.90,500
12,000
518,120
389,809
150,000
50,000
,011,932
2,434,990
201,862
104,225
10,000
5.000
00,000
30,000
302,424
256,932
107,045
140,OQ.1
1,384,328
90,500
12,000
518,120
389,809
150,000
50,000
1,011,932
(256,932
---1.Q.,QQQ
5.000
100,000
30,000
(302424
426,438
592,840
303
/87.565
(4,780,000)
2,434,990
201,862
104,225
256,932
5000
5,000
50,000
302,000
515,000
590,267
20,000
4,789,000
675,820
142955
28,124,661 14,751.057
13,373,604
28.J.~!661
EstimaledPJ.l. Revenue
(107,045
140.,001
273~720
o
(675,820)
142,955
13,373,ßþ4
2.71%
Increase/decrease
PILRevenues
(675,820)
142,955
352,283
¡scafculatedprlor
424
78,562
17,785
19,697
87ß65
100,000)
(84,328)
2~500
(302,000
515,000
590,267
20,000
o
(4,789,000
(9,000
2,276,485
384,741
100,000
230,770
1,452,500
122,500
13,000
150,000
337,433
100,000
100,000
,411,932
2,276,485
384,741
100,000
230,770
1,452,500
122,500
13,000
150,000
337,433
100,000
100,000
,411,932
'256,932)
5.000
5,000
50,000
o
10,000
20,358)
(50,000)
(30,000)
(423,015)
·69,741
(4,225)
230,770
152,500
29,500
1,000
(268,120
(52,376
(50,000
50,000
400,000
(5.909
0.00%
5.19%
1.10%
2.7.1Ja
to
·3.25%
0.54%
-0.03%
1.77%
1.17%
0.23%
0.01%
-2,06%
-0.40%
-0.38%
0.38%
3.07%
0.00%
-0.04%
0.00%
-0.38%
-0.23%
0.00%
0.08%
-0.16%
0.00%
0.00%
-0.07%
39
40
41
16
17
18
19
20
ª
22
23
24
25
26
27
28
29
3õ
31
32
33
34
35
36
.:IT
38
25,000
16,000
53972
60,000
(140,000)
3,021,321)
o
(53,972)
(60,000)
35,000
(25,OOO)
(16,000)
850,055
139,910
216,620
225.404
332.562
104,623
323,934
5,844,805
1,342,279
26,380
60,680
,288,512
o
40;250
36,759
856,027
130,932
211,625
211,780
311,760
357,203
303,068
5,793,294
9,002,314
25,901
75,875
1,400,372
87,694
493,091
3,021,321
53,972
109,836
219,257
16,000
229,636
7,753,511
21,824
92,989
11,826
3,021,321)
493,091
~
1109,836)1
87,694
(219,257)
(16,000)
856.027
130,932
211,625
211.780
311.760
127,567
303,068
5,793,294
1,248,803
25907
54,051
1,207,383
(11,826
36,759
264,510
113,138
(493,091
(5,972)
8,978
4,995
13,624
20.802
(22,944
20,866
51,511
93,47.6
473
6,629
81,129
11,826
3.491
49,836
(52,694)
194,257
965,094
145,800
229,809
227,250
339,317
371,300
293,065
6,395,205
9,409,514
27,530
79,950
1,495,624
6:0,000
42,620
35,000
140,000
60,000
100,000
16,000
186,000
7,986,703
18,850
57,352
60,000
2,400
140,000)
o
o
o
(60,000)
,35,000
:100,000)
(16,000)
965,094
145,800
229,809
227,250
339,317
185,300
293,065
6,395,205
1,422,811
27,530
61,100
1,338,272
o
40,220
(30)
(75,000)
115,039
5,890
13,189
1,846
6,755
80,677
(30,869
550,400
80,532
...1J..§Q
420
49,760
53ß72
0.00%
0.00%
0.00%
0.41%
0.00%
0.00%
-0.58%
0.00%
0.88%
0.05%
0.10%
0.01%
0.05%
0.62%
-0.24%
4.23%
0.62%
0.01%
0,00%
0.38%
0.00%
0.00%
1
1
1
1
1
1
1
1
2
3
4
5
&
7
8
9
o
1
:;
3
4
5
COUNTY OF ELGIN
2000 PROPOSED BUDGET
April 11,2000
140,000
13,021,321
1999 BUDGET
EXPENDITURES ¡ RECEIPTS INET
Col2
Col
Cor3
1999 ACTUAL
EXPENDITURES RECEIPTS I NET
Col4
Col5
Col6
140,000)
i"
Col7 Col8 Col9 Col10 Co! 11 Col12 Co113
1999 2QOOBUIJGËT
BUDGET 2000 PROPOSED BUDGET OVER I I
ACTUAL II '999BIJIJOET $ CHANGE 1% CHANGE
VARIANCE! EXPENDITURE RECEIPTS NET % CHANGE (10)-(3) 2)f13,021,321
~~/L~/L~~~ ~~:L~
/bL~~ I~ I
St. Thomas - Elgin Tourist Association
Signage Committee
April 20 , 2000
Elgin County Council
Warden Duncan McPhail
DUTTON LIBRARY__~
PAGE 61
_'-.,~~----~--~-
Dear Sirs;
The past year has been a time of change and growth for our county and the Tourist
Aaociation. We erected signage to direct tourists to our many attractions in Elgin with
funding from both the County and the city of St Thomas. . ask the Raílway Musewn or
the Pioneer or Military Museum . They know the signs are up and working by the
increase in traffic. The signage in 1999 was what r caJl Phase One, . . it was a beginning.
. a beginning that didn't consult the communities first as they should have . . but unJike
the past with our association we didn't just focus on 81. Thomas but incJuded all of the
county. We could have consulted more with each council . . we didn't but we win this
year. We are ready for Phase Two. . .which as chairman of the Signage Committee, I
would like to see compJeted with your help in 2000 so we are ready for that influx of
200J Games visitors. I have set a budget for these signs that wouJd incJude reflective
lettering to make them more visible. . but aJso more costJy. I believe the benefits out way
the additional expenditure. r am therefore asking council to support this final phase of
tourist attraction signage at a cost 0[$8,000. I wilJ be setting up meetings with each
Mayor and road superintendent so we can discuss each communities needs and concerns.
lknow that by working together we can finish this program with a bang! All that wiJJ be
left will be the replacement of damaged signs over time and signs for new attractions as
they emerge. J appreciate aJl that this council has done to assist the 8t. Thomas - Elgin
Tourist Association and in particuJar the signage committee. Jf you have any concerns or
questions, pJease, feel ftee to contact me personaJJy. When you visit Dutton you are
welcome to drop into my gallery. . Village Crier 194 Main St.,. named for my husband
Dave, town crier for Dutton -Dunwich.
!r. ny,,,,,~
J~
¿:~~he S;gnage Committee
St. Thomas - Elgin Tourist Association
home & work nwnber 762-2862
E-maiJ tcrier @ hotmail.com
P.O Box 58 Dutton, On NOL 110
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
April 13, 2000
SUBJECT:
2000 Proposed Budget
Introduction/Discussion:
Attached is the updated proposed budget for 2000. The following changes are reflected
in the numbers:
The Province has now supplied the CRF and ambulance numbers. The CRF is up
$9,000 from 1999 and ambulance is up $10,000.
This changes the proposed budget increase to 2.71% and translates to a tax rate
increase of 3.23%; $21.93 on a residential property with the CVA of $150,000. As a
point of interest, the County tax rate has increased 3.32% over the last three years, or
an average of 1.11 % per year.
Recommendation:
As determined by Council
Respectfully submitted.
~¿~
Linda B. Veger
Director of Financial Services
Approved for submission.
iQ
Chief Administrative Officer
-
18/04/00
OOincrea
24
PROPOSED BUDGET
2000
GRANTS Per Council
Proposed 28-Mar-00
1999 2000 2000
Shedden Agricultural Society 2,000 2,000 3,000
Wallacetown Agricultural Society 2,000 2,000 3,000
Rodney-Aldborough Agricultural Society 2,000 2,000 3,000
Aylmer & East Elgin Agricultural Society 2,000 2,000 5,000
Elgin 4-H Association 2,000 2,000 2,000
SI. Thomas Elgin General Hospital 40,000
Fanshawe College 20,000 20,000 20,000
Tillsonburg & District Multi-Service Centre 2,000 10,000 2,000
Quad County Support Services 2,000 2,000 2,000
Millennium Seniors Picnic 2,000 2,000
VON 2,000 2,000 2,000
SI. Thomas React 500 500 500
SI. Thomas - Elgin Art Gallery 20,000 5,000
Elgin SI. Thomas Archives Association 306,872
SI. Thomas Elgin YMCA 100,000 10,000
SI. Thomas Elgin Friends of the Games 25,000 25,000 25,000
Four Counties Health Services 38,000 38,000
Total 101,500 536,372 122,500
25
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
April 11 , 2000
SUBJECT:
1999 Year End CRF Surplus
IntroductionlDiscussion:
The Province has indicated that the County of Elgin may retain a Community Re-
investment Fund (CRF) surplus for the 1999 budget year provided this overpayment
generates a net benefit to our municipality. The surplus has been calculated as
$241,000.
In March, Council determined $140,000 of our 1999 surplus would flow through to the
2000 budget thereby reducing the 2000 levy. Another $107,045 was set aside in a
Reserve for Archives to be utilized in 2000/2001 to organize and set-up a County
Archives. A plan for the archives is being developed by staff and will be presented to
Council this spring. These two decisions create a direct benefit to taxpayers. The first by
reducing the 2000 levy and the second by reducing the 2000 budget request for
archives.
Recommendation:
THAT the 1999 year end CRF surplus, $241,000, as calculated by the Province of
Ontario be utilized as follows:
· an allowance of $140,000 surplus be made available to reduce the 2000 budget,
and,
· a reserve for archives in the amount of $107,045 be set aside to be expended in
2000/2001 to organize and set-up a County Archives; and,
THAT the Minister of Finance and the Minister of Municipal Affairs and Housing receive
a copy of this report and recommendation.
Respectfully submitted.
~f!/'~
Director of Financial Services
Approved for submission.
~
Mark . c onald
Chief Administrative Officer
---..
18/04/00
99crfsur
26
® Ontario
Government of Ontario
Gouvernemment de 'Ontario
Local Services Realignment
2000 Annual Estimate
Remaniement des services locaux
Estimation annuelle - 2000
Revenue Service Centre
PO Box 620
33 King Street West
Oshawa ON L 1 H BE9
Centre de services - Revenu
GP 620
33 rue King ouest
Oshawa ON L 1 H 8E9
Account No
N° de compte
44000
Recovery of Expenditures
Recouvrement des dépenses
This is not an Invoice
Ceci n'est pas une facture
Service Period \ Période de servÎce
01 JAN 2000 - 31 DEC 2000
Municipality \ Municipalité
The County of Elgin
Program \ Programme 2000 Annual Estimate
Estimation annuel/e - 2000
Social Assistance \ Aide sociale $0.00
Land Ambulance \ Services d'ambulance terrestres $874,749.50
Social Housing \ Logement social $0.00
Policing \ Services de police $0.00
Total $874,749.50
1235A (OO-02)
f175 7~7 óC?
@,Q'lb
~
5/+-5oc-;;i,?/
27
-.
2000 Community Reinvestment Fund (CRF)
County of Elgin
$ Thousands
2000 CRF Package
.
i
I
I
I
i
I
I
i
I
I
i
I
I
I
I
I
I
i
i
I
I
1. Adjusted CRF Base
Table 1. Line 3
4,334
+
205
+
250
2. CRF Bonus
3. Supplementary Assistance
=
4. 2000 Allocation
4,789
2000 Payments
4. 20aO Allocation
4,789
+
0
=
4,789 l
5. 1999 CRF Year-End Adjustment
6. Payments To Be Made In 2000
$ Dollars
Quarter
2000 Allocation
1999 CRF Year-End
Adjustment
Net Payment
Amount
Q1
- -- .---..- ---..---- ---- ---~ --
Q2
_ .,______._n _,_._...._,,___~ _.___
Q3
Q4
Total
1,197,250
1,197,250
1,197,250
1,197,250
4,789,000
o
--_.,--------
o
-~-----
o
o
o
1,197,25.0
1,197,250
1,197,250
1,197.250
4,789,000
Ontario Ministry of Finance
Table 2
28
4400C
REPORT TO:
Members of County Council
FROM:
Cathy Bishop,
Manager of Library Services
DATE:
April 4, 2000
SUBJECT:
Delivery of Government Information Proiect
INTRODUCTION/BACKGROUND:
Under the sponsorship of Human Resources Development Canada (HRDC),
beginning in the Spring of 1999 the Elgin County Library undertook the
implementation of the pilot project currently entitled "Elgin Government
Information Network." The project was designed to expand on the accessibility
and delivery of government information and services to the citizens of The
County of Elgin, especially the rural residents.
DISCUSSION:
We are nearing the conclusion of the one-year Government Information Project
in April. It has helped the rural residents of Elgin County recognize that they are
working towards a "level playing field" with large urban areas. The groundwork
for the government information network has been laid very successfully through
the auspices of HRDC and the Elgin County Library partnership.
CONCLUSION:
Having recognized the importance of the project to the rural residents of Elgin
County, we feel it is essential that the library continue its role as a significant
catalyst for rural information. With that, we would ask that a "Phase II" proposal
for funding in the amount of approximately $95,000.00 be submitted to HRDC for
the continuance of the Government Information Network.
29
Page 2
Government Information Network
RECOMMENDATION:
THAT the Manager of Library Services be authorized to submit a proposal to
Human Resources Development Canada for funding in the amount of
approximately $95,000.00 for the continuance of the Government Information
Network, Phase" of the project and;
THAT there be no financial cost to the County and;
THAT if the application is approved, a detailed implementation plan be presented
to Council.
R~
C~hYBi·OP ~
Manager of Library Services
ubmission
Mark G. McDonald
Chief Administrative Officer
30
REPORT TO:
FROM:
Members of County Council
Cathy Bishop,
Manager of Library Services
DATE:
SUBJECT:
April 4, 2000
Community Access Grant Application
INTRODUCTION/BACKGROUND:
Elgin County Council had recently approved the Manager of Library Services to apply for
additional CAP funding for all libraries in Elgin County with no cost to the County.
CONCLUSION:
The Manager of Library Services is pleased to inform you that the request for
additional funds through Industry Canada was approved. The Elgin County
Library will receive $60,000.00 to help maintain the current high level of service
available at our internet sites, as well as upgrade services and resources. The
goal is to make Canada the most connected nation in the world by ensuring that
all Canadians have access to the Information Highway.
Thank you for your support.
For Information Only
Respectfully submitted
bmission
\~~
Cathy BI op
Manager of Library Services
Mark G. McDonald
Chief Administrative Officer
31
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
April 18, 2000
SUBJECT:
Community Reinvestment Funds - Lower Tier Municipalities
Introduction/Discussion:
Through Local Services Realignment, the Province downloaded certain programs to the
upper and lower tiers. To offset these new costs, a Community Reinvestment Fund
(CRF) was calculated and paid by the Province to both tiers. At the lower-tier, the CRF
represents an offset to the cost of policing over a base amount of $90 per household.
The Province provides lower-tier municipalities with an estimated policing cost to inciude
in their budgets. In the first year the CRF was based on this estimated amount.
The Province provided a reconciliation at the end of the first year. Actual expenditures
were lower than originaily estimated. This, in turn, meant that municipalities had been
overfunded CRF dollars. For the second year of LSR, the Province reduced the CRF
ailocation to lower tiers by the amount that had supposedly been overpaid in the first
year. (Keeping in mind that second year CRF should fund second year policing costs.)
However, the estimates for the second year policing were actuaily higher than first year
estimates. Lower-tier municipalities included these inflated estimates in their budgets
and reduced other areas to make up the shortfail.
The Province now has a preliminary reconciliation for the second year. Once again, the
estimates are higher than actual and once again the CRF is being reduced by the
difference between estimate and actual. The estimated third year policing costs have
been inflated to their highest level yet. . In short, the CRF has been reduced twice and
policing estimates have increased twice. Municipalities are funding ever increasing
policing doilars with ever diminishing CRF dollars.
The Province promised to make the system fair and understandable to the taxpayer.
There appears to be neither fairness nor understandability in these CRF calculations.
Taxpayers are paying more for this one service at the expense of other services.
Summary:
The Province is using prior year actual to fund current year estimates (CRF). Therefore,
an increased estimate over last years actual is not recognized through the CRF. In
effect, Municipalities are compelled to increase taxes to reflect the higher estimates but
actually receive less CRF. Expenses are inflated and non-tax revenues are reduced
even though the program is expected (ie. estimated) to cost more.
We are paying twice.
The County may show its support to the lower-tier municipalities by voicing their concern
at the apparent unfairness to local taxpayers.
Recommendation:
THAT the County of Elgin urge the Province to revisit the Community Reinvestment
Fund (CRF) calculation as it relates to policing; and,
THAT the Province provide CRF based on current year estimates not on previous year's
actual and that the program be reconciled at year end; and
THAT the Warden present our concerns to the Western Wardens Association.
Respectfully submitted.
cP
C)~...-J~
Linda B. Veger
Director of Financial Services
Approved for submission.
~aId --
ChIef Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Mark G. McDonald,
Chief Administrative Officer.
DA TE:
April 19th, 2000
SUBJECT: PROVINCIAL OFFENCES ACT (POA)
Introduction:
Council is aware from a previous presentation that the POA was given Royal Assent
through Bill 108 in June 1998. Essentially, the POA is procedural law for administering
and prosecuting provincial offences, including offences created under municipal by-laws
and minor federal offences. It involves serving notices to a defendant, conducting trials,
sentencing and appeals.
Most of the offences occur under the provisions of the highway traffic act. In 1997-1998,
more than 10,500 tickets were issued across the County and including the City of St.
Thomas. This generated nearly $600,000 in net revenue to the County and the City and in
1999 the Ministry released the County's share of these 1998 proceeds ($302,000). In
order to access the 1999 and 2000 revenues and any future revenues, municipalities must
agree unanimously on a delivery agent, including a cost sharing formula.
The purpose of this report is to recommend a delivery agent and cost sharing formula for
the revenue as suggested by lower-tier administrators and treasurers. As stated earlier,
unanimous agreement is required and the City of St. Thomas must be a party to the
agreement. If anyone municipality objects to the proposal, then another entity such as a
neighbouring municipality may apply to operate the POA function and retain the net
revenue.
Discussion:
The local administrators recommend that the County of Elgin be designated as the delivery
agent (the proposed municipal partner) effective January 1, 2001 for the following
reasons: In 1997-98 approximately 60% of the tickets issued were county-generated (the
majority); the county administration building has space for courts; POA administration is a
natural adjunct to the county's Emergency Measures Co-ordinator's position; and the
courts in the city of St. Thomas would prefer to have POA activity administered in another
location.
2
The local administrators further recommend that the revenue, net of expenses and a 10%
administration fee, be returned to each municipality to help offset the cost of policing. That
is, once all costs of administering the program have been deducted, including a 10%
administration fee payable to the County, each municipality including the City of
St. Thomas would receive a revenue allocation based on the net revenue generated from
incidents occurring in that municipality.
This has a major implication for County budgeting in 2001. In 1998, 1999 and 2000 the
County's LSR and CRF calculations included approximately $300,000 as revenue.
According to the financial projections for 2001, the County will retain about $60,000 (10%)
of the net revenue since the remainder will be turned over to the municipalities including
the City of St. Thomas to help offset the cost of policing. There will be shortfall in the
County's 2001 budget of nearly $250,000. However, the municipal administrators
recommend that the County retain the revenue now being held in trust by the Ministry for
POA activity occurring in 1999 and 2000 in County municipalities.
The Process
To advance this transfer to the next stage, each participating municipality must pass a
resolution designating one municipality as the proposed municipal partner according a
sample resolution provided by the POA Transfer Project (attached). This, in turn, will lead
to the development of a Memorandum of Understanding and a Local Side Agreement with
the Ministry of the Attorney General.
Conclusion:
In order to access significant POA revenues the County of Elgin, all lower-tier
municipalities and the separated City of St. Thomas must agree unanimously by resolution
on a delivery agent and cost sharing formula. After several meetings on this subject, local
administrators and treasurers including the County have agreed on a united course of
action. The City of St. Thomas should be approached for its comments and hopefully its
endorsement.
3
Recommendation:
That the County of Elgin, all lower-tier municipalities and the separated City of St. Thomas
be requested to pass resolutions according to the Ministry of the Attorney General's
sample format (attached) and in keeping with the following principles:
1) The County of Elgin will assume responsibility from the Ministry of the Attorney General
for court administration and Provincial Offences Act enforcement functions presently
carried out by the Attorney General.
2) The County of Elgin will retain POA revenues to cover operating expenses and a 10%
administration fee calculated on the net revenue owed to municipalities, and allocate
the remaining revenues to the municipalities based on the net revenue per incident in
each municipality.
3) The County of Elgin will submit a single submission to the Ministry of the Attorney
General for the court service area of Elgin and St. Thomas.
4) The lower-tier municipalities and the City of St. Thomas will support the objectives of
the Memorandum of Understanding and the Local Side Agreement to be entered into
between the County of Elgin and the Attorney General Of Ontario to transfer
responsibility under Bill 108, the Streamlining of Administration of Provincial Offences
Act, 1997.
All of which is respectfully submitted,
Z§V
-------..
Mark G. McDonald,
Chief Administrative Officer.
EXAMPLE OF A COUNCIL RESOLUTION APPROVING POA TRANSFER
WHEREAS, the of (the proposed Municipal
Partner) has made a proposal and demonstrated its commitment to enter into a Memorandum of
Understanding (MOU) with the Attomey General of Ontario (the Attomey General) to assume
justice responsibilities under the Provincial Offences Act (POA); and
of (the Serviced Municipality)
court service area approves the selection of the
of (proposed Municipal Partner) to participate in the
transfer of court administration and prosecution responsibilities in respect of the Provincial
Offences as set out in the Streamlining of Administration of Provincial Offences Act, 1998 (Bill
108) for the court service area; and
WHEREAS, the
within the
WHEREAS, the Serviced Municipality acknowledges and agrees that the proposed Municipal
Partner will be responsible for the obligations set out in the MOU, the schedules to the MOU and
the Local Side Agreement (LSA) and will be the agent for the Serviced Municipality for
purposes of providing POA functions to municipalities within the court service area as set out in
the agreement between the proposed Municipal Partner and the Attorney General; and
( WHEREAS, the Serviced Municipality agrees that the proposed Municipal Partner, as its agent
in respect of the .court service area will be entitled to recover its costs, as
set out in Schedule ~ attached; and
WHEREAS, the Serviced Municipality and the proposed Municipal Partner agree that net
revenues collected by the proposed Municipal Partner will be shared on a basis as set out in
Schedule B attached; and
WHEREAS, the Serviced Municipality and the proposed Municipal Partner agree that in the
event of a dispute arising between them, the dispute resolution process as set out in Schedule C
attached shall be followed;
NOW THEREFORE BE IT RESOLVED THAT:
('
\..
1. The proposed Municipal Partner and the Attorney General be advised that the
of as a Serviced Municipality, approves of the
responsibility, cost and revenue sharing arrangements and the local dispute resolution process
for the POA transfer in accordance with the infonnation provided by the proposed Municipal
Partner dated 19_.
2. The of (proposed Municipal Partner) be
authorized to continue negotiations with the Attorney General to become the Municipal
Partner for the transfer of responsibilities under the POA.
SCHEDULES
í
Schedule A:
The costs that the proposed Municipal Partner is entitled to recover
Schedule B:
The basis on which the net revenue will be shared with the Serviced Municipality(ies)
Schedule C:
The dispute resolution process to be followed
(
"
2
REPORT TO COUNTY COUNCIL
FROM:
Mark G. McDonald,
Chief Administrative Officer.
DATE:
April 19th, 2000
SUBJECT: OPP CONTRACT AND BY-LAW ENFORCEMENT
Introduction:
Two issues related to the OPP contract require Council's attention. The first matter
pertains to financing the Police Services Board (PSB) and the second relates to by-law
enforcement.
FinancinQ:
As Council is aware, six municipalities in the County have agreed to a single, unified
contract with the OPP. The municipalities, excluding Aylmer, also agreed by resolution to
establish a Police Services Board and authorized the County to collect the Board's
requisition through a special upper tier levy..
At a recent meeting involving lower-tier Treasurers, it was suggested that the Upper tier
levy for policing was not necessary as a simple invoice from the County would suffice.
This can be easily accommodated by the County Treasurer, but, procedurally
municipalities should reconsider their earlier resolutions and authorize the County to
invoice them for policing costs instead of authorizing an Upper-tier levy, as agreed to in
the resolutions.
The contract unit of the OPP is waiting for receipt of the municipal resolutions so that the
contract can be forwarded to the Minister for approval. However, until the matter of
financing is confirmed, these resolutions should be held in abeyance. The goal is to begin
the contract on July 1st and to establish the PSB as soon as practical.
Recommendation #1:
That the six participating municipalities involved in the group contract for OPP services
confirm by resolution their desire to have the County invoice them for police services
instead of establishing a special upper-tier levy for that purpose.
Bv-Iaw Enforcement
An important part of the new OPP contract relates to municipal by-law enforcement. The
OPP suggest that a single set of by-laws be established for continuity in enforcement. In
an effort to consolidate the various by-laws from the six municipalities and the County, a
2
task force should be established consisting of staff representatives from each municipality
and a representative from the OPP.
In addition, one municipality should co-ordinate the project. The County's Emergency
Measures Co-ordinator could be assigned this coordinating function to ensure that the
process is conducted in an orderly and timely manner. The Task Force, once established,
would carry out the work while the Emergency Measures Co-ordinator would keep the
process moving.
Recommendation #2:
THAT a By-law Enforcement Task Force be established consisting of representatives from
the six participating municipalities, the County and the OPP; and,
THAT the County's Emergency Measures Co-ordinator organize the activities of the Task
Force.
ALL of which is respectfully submitted,
Mark G. McDonald,
Chief Administrative Officer.
COUNCIL CORRESPONDENCE - APRIL 25. 2000
Items for Consideration
1.
The Honourable Helen Johns, Ministry of Citizenship, Culture and Recreation, with
nomination forms and information for the Community Action Award, which recognizes
individuals that endeavour to improve the lives of persons with disabilities.
(ATTACHED)
2.
Doug Parks, Clerk, Municipality of Centre Hastings, with a resolution regarding the
wording in the Ontario Water Resources Act, Ontario Regulation 285/99, regarding
permits issued for the taking of large quantities of water from a municipality without
advising the municipality or relevant conservation authorities of the issue of such a
permit. (ATTACHED)
3.
Lynn Davis, Development Co-Ordinator, The Lung Association, with a request for
sponsorship or the donation of a prize for their 151 Annual Golf Tournament on May 4,
2000 and an invitation to participate in the Tournament. (ATTACHED)
4.
Town of Aylmer, with 1) a resolution requesting John Street be excluded from the
County's Connecting Link program and be exempt from the financing of the proposed
Connecting Link Program 2) that the County Engineer report to the lower-tier
municipalities prior to assuming bridge structures greater than 3.0 meters.
(ATTACHED)
5.
Brian Knott, Director of Legal Services/Clerk, Municipality of Chatham-Kent, with a
resolution requesting the Provincial government to retain the Municipal Outlet
Drainage grant program and Tile Loan program without any reductions.
(ATTACHED)
6.
City of Weiland, with a resolution petitioning the Provincial government to amend
assessment regulations for cultural clubs and non-profit halls. (ATTACHED)
7.
Jenny Phillips, requesting from Council a letter of support, to be sent to the Ontario
Guild of Town Criers on behalf of Dave Phillips, Town Crier for the Municipality of
Dutton-Dunwich, for his bid to host a Provincial Championship in 2002 or 2003.
(ATTACHED)
8.
AI Bod, Project Marketing, St. Thomas Chamber of Commerce, requesting the names
of 3 County representatives to be appointed to the Chamber Board with voting
privileges.
9.
W.D. (Bill) Mooney, Vice-President, Organizational Development, James Richardson
International Limited, concerning the dredging of the Port Stanley ,Harbour.
32
6th Floor
400 University Avenue
Toronto ON M7A 2R9
Tel.: (416) 325-6200
Fax: (416) 325-6195
Ministère des Affaires cíviques,
de la Culture et des Loisirs
Ministre
6e étage
400 avenue University
Toronto ON M7A 2R9
Tél.: (416) 325-6200
Téléc. : (416) 325-6195
i~i
[LV~
-~
Ontario
Ministry of Citizenship,
Culture and Recreation
Minister
p,?R 1 0 'lßI\ß
March 2000
d";.[
':~~~\CES
Dear Friends:
Is there someone you know whose voluntary or professional achievements in the disability area
demonstrate excellence? Through the Community Action Awards, the Province of Ontario
recognizes individuals who have endeavoured to improve the lives of persons with disabilities
and make Ontario a better place. I invite you to participate in these special awards by
nominating a deserving individual who has made a difference for people with disabilities in
Ontario.
Each spring fifteen Ontarians are chosen to receive the Community Action Award. These
individuals will have made a significant contribution to their communities by promoting
integration and independence, or will have shown commitment and dedication to developing the
potential of persons with disabilities and improving their quality of life. As ih past years,
recipients will be people who have shown leadership in preventing and removing barriers that
impede the full participation of persons with disabilities in our society and economy.
The deadline for returning the enclosed nomination form is Friday, May 5, 2000. Please submit
completed nomination forms to:
Ontario Honours and Awards
Ministry of Citizenship, Culture and Recreation
400 University Avenue, 2nd Floor
Toronto, Ontario M7A 2R9
Fax: (416) 314-7743
For any additional information, please contact Ontario Honours and Awards at (416) 314-7526.
You may also visit our Web site at www.gov.on.calMCZCR. Thank you for taking the time to
nominate a deserving individual in your community for a 2000 Community Action Award_
Helen J
Minister
ONTARIO
10-107
33
84/B4/88 22:14:3& EST; ASSOCIATION OF?-)
1 519 &33 7&&1 CLERK-Elgin Co
Page 882
APR-04-00 TUE 03:03 PM AMO
FAX NO. 416 971 6191
p, 01
. mE MUNICIPAliTY OF CENTIΠHASTINGS
bY.... ~ #*1998***
\~~ QE
~ ~~D"" · R. R. # 5,11379 HWY. #62
_ MADOC, ONTARIO
1878-1997 PHONE: 613-473.403Q KOK 2KO FAX: 613-473-5444
1850-1997
March 29, 2000
To;
All Municipalities in the Province of Ontario
Subject:
Ontario Regulation 285/99
Taking of Water Permits
The Council for Ihe Corporation of the Municipality of Centre Hastings, at their regular
meeting held on March 22, 2000 adopted the following resolution and requests your
endorsement of the resolution.
';',-;
"WHEREAS the Ministry of the Environment is issuing major water taking pennits in
, '
MunicipaHties without consultation with either the municipalities or the relevant
conservation authór;ties.
AND Wllf,REAS the taking of large quantities of water from a municipality can impact
seriously on both municipal planning and conservation authority operations.
AND WHEREAS the cunent Ontario Regulation 285/99 under the authority of the
Ontario Water Resource:; Act states in Se~1ion 2 Subsection 5 that "A Director ...MAY
cnS\Jfe that governmental authorities are notified and consulted".
THERl~FOlΠBE IT RESOLVED that the Municipality of Centre Hastings petition
the Province of Ontario and the Ministty of the Environment to change the Regulations
so that the Dircctor MUST consult 10ea.1 Municipa.1ities and conservation authO\ities
before issuing these permits.
AND FURTHER BE IT RESOLVßD that copies of this resolution be circulated to all
municipalities in the Province of Ontario for their consideration and endorsement and that
copies of their endorsement be fOlwarded to the Premier of Ontario and the Minister of
the Environment. CaI'ricd. ..
On behalf of the Municipality of Centre Hastings Council, your favourable consideration
to the abovc resolution would bc apprcciated.
Doug Parks,
Clerk
38
\ihis matcriul is provided under contract ",I a paid service by the originating organization, and do~s not
necessarily renect the views or positions of the Association of Municipalities of Ontario (AMO), its
sub..çìdinry companies, officers, directors or a~ents.
ELGIN, LONDON & MIDDLESEX
THE t LUNG ASSOCIA~O~"
~~ -y
, ;~GiJ
480 Egerton Street
London, Ontario N5W 3Z6
Tel: (519) 453-9086 Fax: (519) 453-9184
Website: http://www.on.lung.ca
~?R S 2.\\\}tI
~~~\~
~ "-"",.,, - --)Õ(\.
.- ,-\7i' i~~~1)
Sr~r\ \i ~\þ""'~
Dear Member of the Elgin Business Community:
The Lung Association will be hosting its first annual GolfTòurnament in Elgin County of Thursday, May 4,
2000, at the St. Thomas Golf and Country Club. The proceeds of this tournament will be used to support
our 'ASTHMA ACTION PROGRAM". As you may know, one in five Canadians suffers ftom a breathing
problem. Lung disease, Canada's third leading cause of death, is the number one reason children are
admitted to hospital. If not managed properly, asthma can be fatal.
The purpose of this letter is to request your support through hole sponsorship, or the donation of a prize(s)
to enlíãnce ihe qualityoÎthis tournament. We hope lIienlbers .of your organizations wil1also join US as
participants. Registration forms are enclosed. The success of this area fund raiser depends largely on the
endorsement of our local business community. Your commitment will be recompensed by the opportunity of
presenting your business to a select group of like· minded individuals, and by the knowledge that you have
helped prevent lung disease through education and research.
We are enthused and believe that this tournament will have the distinction of being a premiere golfing event
in Elgin County. I hope you will consider being a part of our success. Thank you for your consideration.
Yours truly,
r~
Lynn Davis
Development Coordinator
39
(i)
When You Can't Breathe, Nothing Else Matters.
Charitable Registration No. 12404 6368 RR0002
TOWN OF AYLMER
ID:519-765-1446
APR 05'00
15:2b No.UU~ ~.Ul
fA
'1'0..
OF
AYLMER
eoUltC:IL RBBOLUrIO.
eo_ciJ. _cu.bera
KÄR 27 ZlIUU
~ ~ ..................19.....
-.. /:r:;_....~......
s.coað" ~ ~!/fkA~M~tf¿U.¿.....
"That the Counc· of the Town of Aylmer request that John Street not be
Included in the ounty of Elgin's Connecting Link Program; and further,
That the Town of Aylmer request the County of Elgin that it be exempt from
the financing of Its proposed Connecting Link Program."
.~e~
Head of Council
ti¡~ ~
Cler
110. 9 f
44
TOWN OF AYLMER
ID:519-(b:,-144b
HI-'K U:)·UU
lO¡LO I~U.UU~ r.UL
19
~o..
or
AYLMER
COVIICIL RBSOLurIO.
-..4 br
Coaac~1 ~ra
MAR 2. 'i LUUU
~!~ ~ ..................1'.....
-7?::J.:ç;~..... .
SeeoIIùd br ..;¡dít~A~~¿....
"That prior to the ¿unty of Elgin giving consideration to assuming bridge
structures greater than 3.0 metres, that the County Engineer be requested
to present his report relating to this matter directly to lower tier
municipalities for their Input."
ß¡~~
lIead of Council
10
45
MUNICIPALITY OF CHATHAM-KENT
LEGAL SERVICES DEPARTMENT
CIVIC CENTRE. P.O. Box 640. CHATHAM, ONTARIO. N7M 5K8
TELEPIlONE: (519) 360-1998 -- FAX: (519) 436-3237
April 5, 2000
~:J
The County of Elgin
450 Sunset Dr.
St. Thomas, ON
N5R 5V1
API<. 1 (I 2000
r~' ¡':;''''
CüUNT{ Ot i;¡"".,j:l~~
Dear:
Re: Review of the Drainaae Act Grant Proarams
The Council of the Corporation of the Municipality of Chatham-Kent at its April 3rd, 2000
meeting, considered the attached administrative report and adopted the following
resolution and requests your endorsement of this important issue:
"THAT the Provincial Government has initiated a review of Sections 85 to 90 of
the Drainage Act dealing with grants. This review could result in grants being
eliminated totally, partially, or not at all.
AND WHEREAS the Drainage Act has remained in its present state since
approximately 1982. Grants paid by the Ministry of Agriculture, Food and Rural
Affairs are applied to properties that are deemed to be agricultural. These grants
have been essential in helping farmers to maintain and or improve their crop
production.
AND WHEREAS there are areas in Ontario, particularly in southwestern Ontario,
that are at lake level or below. An extensive system of pumped drainage
schemes and dykes has created an infrastructure to which on-going maintenance
is critical. The protection provided by these schemes transforms otherwise
marginal farmland into some of the most productive land in Ontario.
46
Internet: W"VlW.cítv.chatham-kenLon.ca
Chatham-Kent Call Centre: (519) 360-1998
-2-
AND WHEREAS fuel prices are now at all time highs and commodity
prices are unacceptably low, Ontario farmers face a difficult economic
situation. Fertilizer, machinery, chemical and seed prices continue to
drive up the price of production. Grants have been a dependable constant
for many years. In these difficult and challenging times for the agricultural
community, it is imperative that these grants be continued.
AND WHEREAS the potential reduction or elimination of the grant
program will have lasting negative effects on the infrastructure necessary
to the agricultural community.
THEREFORE BE iT RESOLVED THAT the Corporation of the
Municipality of Chatham-Kent petition the Government of the Province of
Ontario to retain the present Municipal Outlet Drainage grant program as
well as the Tile Loan program without any reductions.
AND FURTHER THAT the Corporation of the Municipality of Chatham-
Kent circulate this resolution to all Members of Provincial Parliament in
Ontario, all Municipalities in Ontario, the Association of Municipalities of
Ontario, and the Rural Ontario Municipal Association, the Canadian
Federation of Agriculture and the Ontario Federation of Agriculture
stressing the importance of and the need for the continuation of the grant
programs under the Drainage Act."
We look forward to your positive response to this important issue within our
community and our Province.
Yours truly,
~v~~'-J
Brian Knott
Director of Legal Services/Clerk
CC -- All Members of Provincial Parliament for Ontario
All Municipalities in the Province of Ontario
Rural Ontario Municipal Assocation
Association of Municipalities of Ontario
Canadian Federation of Agriculture
Ontario Federation of Agriculture
47
MUNICIPALITY OF CHATHAM-KENT
ENGINEERING DEPARTMENT
TO:
Mayor and Members of Council
FROM:
Chris J. Masterson, P. Eng.
Director of Engineering
DATE:
March 28, 2000
SUBJECT:
Review of OMAFRA Drainage Grants Program
RECOMMENDA nONS:
It is recommended that:
1. Chatham-Kent Council pass a resolution petitioning the Government of Ontario to
recognize the importance of and continue, without reduction, the grant program
applied to Municipal Drains across the province.
2. The Municipality of Chatham-Kent circulate this resolution to the members of the
Legislative Assembly of Ontario stressing the importance of and the need for the
continuation of the grant programs under the Drainage Act.
3. The same resolution be circulated to Association of Municipalities of Ontario and
Municipalities throughout Ontario requesting that their Councils endorse a similar
resolution and forward it to the same Provincial Government officials.
BACKGROUND:
The Provincial Government through the Ministry of Agriculture, Food and Rural Affairs
(OMAFRA) has initiated a review of sections of the Drainage Act dealing with grants.
Grants are dealt with in sections 85 to 90 of the Act.
Notices of a public process were recently circulated to Municipalities, agricultural
agencies and advertised at farm shows across the province. Town hall meetings have
been organized to allow public input along with a questionnaire that is available to
anyone wishing to participate in the process. The meeting in our area was held in
Comber. Chatham-Kent staff and drainage board members attended and gave input in
favour of maintaining grants. Engineering staff have been invited to give a presentation
on this subject at a public input forum in Guelph on April 12th, 2000.
,18
2
The Drainage Act has remained in its present format since approximately 1982. Grants
paid by OMAFRA are applied to properties that are deemed to be agricultural. This
review could result in grants being eliminated partially, totally or not at all.
As Council is aware, drainage is an essential component of the farming industry in
Chatham-Kent. Our area is one of the most fertile and extensively farmed regions in
Canada. Chatham-Kent has approximately 4000 municipal drains, 20% of the drains in
the entire Province. When combined with Essex and Lambton Counties, over half of all
municipal drains in Ontario are here in the Southwest.
In 1999, OMAFRA's budget for maintenance and capital projects was approximately $6
million. About $2 million of that budget went to Chatham-Kent projects. The overall
provincial budget is approximately $57 billion.
Grants are paid on maintenance and capital drainage projects. Maintenance projects
deal with work completed on drains following a previously adopted bylaw and engineer's
report. Capital works are projects completed under new engineer's reports and must
pass through the Drainage Act process before any work can be completed.
Currently, one-third grants are available for agricultural assessments on both
maintenance and capital projects. In addition, a 50 % grant is applicable to the cost of
employing one or more Drainage Superintendents. This grant is part of the
maintenance grant but is contingent on the remainder of the superintendent's salary
being paid from the general funds of the municipality. The superintend!3nt's program
was created to encourage municipalities to hire technically competent individuals to
oversee maintenance and capital works.
COMMENTS:
At the town hall meeting held in Comber, Ministry staff facilitated a number of interactive
sessions to get feedback. The tone of the meeting, as displayed in the Provincial
handouts as well as comments made by the facilitators, suggested that the continuation
of grants is in jeopardy.
The grant program for Municipal Drainage works should be continued to:
1. Ensure that appropriate standards and specifications are followed for construction
and maintenance.
When faced with the entire cost, many landowners will search out the
cheapest short term repair. Inappropriate repairs will result in improper
drainage, increased future maintenance costs and a disintegration of the
existing infrastructure.
49
3
2. Provide incentive to neighbours to cooperate on drainage schemes.
Most drains cross from one property to another and in cases where
owners disagree, it would be impossible for projects to proceed. Under
the Drainage Act, drains can be "forced" on the minority following the
requisite hearing process. Drains receive Bylaw authority prior to
construction because adjoining landowners are concerned about access
across one another's property. Often, one property owner doesn't realize
the implication or need for the drainage work on other adjacent properties
located on the drainage scheme until it is brought forward at a public
meeting. The one-third provincial grant is often an instrumental factor in
being able to convince neighbours to participate in a project of community
interest. These drains of "communal" interest need to be supported by the
community at large.
3. Ensure that drains receive a suitable level of maintenance.
Farmers are reluctant to undertake large maintenance projects on
marginal farming incomes.
4. Continue the maintenance of our pumped drainage schemes.
Many farmed areas of Chatham-Kent are at or below lake water level.
The development of an extensive system of pumped drainage schemes
has created an infrastructure to which on-going maintenance is critical.
Presumed to serve only the agricultural community, many of these drains
provide storm sewer outlets for more populated urban communities in
Chatham-Kent. The protection provided by these schemes transforms
otherwise marginal farmland into some of the most productive land in
Ontario.
5. Ensure the hiring, development and support of qualified Drainage Superintendents.
Tampering with this grant would jeopardize the ability of municipalities to
manage and supervise drainage work. The loss of funding 'NQuld
eventually force municipalities to reduce the number of Drainage
Superintendents due to fiscal pressures. If municipalities discontinue the
use of drainage superintendents, the end result will be a higher cost to the
farmer due to unsupervised private work being done. The reduction of
grants to offset Drainage Superintendents wages is another example of
Provincial downloading to municipalities.
50
"
At a time when fuel prices are at all time highs and commodity prices near all time lows,
Ontario farmers face a difficult struggle to merely break even. Fertilizer, machinery,
chemical and seed prices continue to drive up the price of production. Grants on
municipal drains have been one constant for many years. In these difficult and
challenging times for the agricultural community, it is imperative that these grants be
continued.
Agriculture is a major Ontario Industry that has to compete in a global market place.
The value of the grant is small in terms of the overall Provincial Budget, but large in
terms of its positive influence on maintaining a sustainable future in Agriculture.
OTHER DEPARTMENTS CONSULTED:
No impacts to other departments
BUDGET IMPACTS:
The loss of the 50% Drainage Superintendent's grant will impact directly on the
Chatham-Kent Budget in the amount of approximately $150,000 per year.
?ß;
Tim Dick, C.E.T.
Manager of Drainage
Engineering
Re,;eOA)
. Pavelka, P. Eng.
Administrative Officer
cc.
Attachment( s)
R:\RTC\ENG\ 1695
51
Page 883
1 519 &33 7&&1 CLERK-Elgin Co
84/8&/88 22:54:15 EST; ASSOCIATION OF?-)
APR-06-00 THU 03:29 PM AMO
___-!L4!06/00 THU 14:57 FAX 905 735 154'
p, 02
vU' y. ,,_J~X_ N~: 416 971 6191
AGENDA. PAGE
NUMBER
â
tldLo\\~
MOTION
MOVED BY:
~~,....~~>
SEiCONDED BY:
~c.Q"o~
Whereas cultural clubs and non profit halls were previously assessed
for property tax purposes under residential rates; and
Whereas present legislatIon has changed t\'le assessment class applied
to cultural clubs and non profit halls from residential to commercial; and
Whereas 'hIs change has r!!Sulted in property tax increases to cultural
clubs and non profit halls In the order of 2 to 2,5 times more than
praviaus; and
Whereas this addltlanal DOst results in significant losses in funding
available far local warthy causes;
Therefore be it resolved that Weiland City council petltian the province
of Ontario to amend assessment legislatian to Include cultural clubs and
non profit hillls in the assessment classification far non profit service
organizatians and non profit private clubs for the purposes of exemp1ing
cultural clubs and non profit halls from paying commercial taX rates: and
That this resolutia.... be circulated to AMO and all munlcipa1ities In the
Province of Ontario for their endorsement.
REf. NO.
92-29
2QOO .
BELCASTRO
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Thi& mnteri:al is provltled under c.ontrat:t as a a.id s - ...
ncc~s:llrily reflect the \'iew$ or positions of lbeP Ass ~~ce bYe MthC a~~1Dn.Ð;nli:' Drgnnb:l1ûon, and ÒOe1! no!
sobsidillry 'Dmp--;" .[11.-' d. I OCU1 Ion 0 unlC¡l)~llbe1.i of Ontario (AMO). its
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Apri112,2000
APR 14 2001.\
J. Phillips
194 Main St,
Dutton, ON
NOL lJO
Elgin County Council
Sunset Ave.,
St Thomas, ON
Dear Council,
Many of you may know my husband Dave Phillips, town crier for the Municipality of
Dutton-Dunwich. Dave would like to host a Provincial Championship in 2002 in Elgin
County (or 2003 if 2002 is not available.)
I would ask you at this time to send him a letter of support to let the Ontario Guild of
Town Criers know that they would be welcome to hold their competition here. David &
his fellow criers and escorts add a lot of colour & noise to any event, and this could be
tied in with sesquicentennial celebrations. . . but we have to book the year now!
I also wanted to let you know we have just purchased a new unifonn for Dave. . . his
new kilt & plaid are in the Bruce (Elgin's own) tartan. We are just waiting for I or 2
more accessories and then we will be ready to unveil his new look!
g~s an ambassador for Dutton-Dunwich and Elgin as he travels to events across
2;& :ø~ope YOfll ~im with this project
)ienny hill' ~
( ~.S. If you want to know more about town crying, we have Elgin's smallest museum. . .
the Town Criers Museum. . . within my store Village Crier Gallery & Frame Shop.
Also as archivist for the Guild, Dave maintains & hosts an awesome website about town
criers which is linked to criers and their communities worldwide.
www.fteeyellow.comlmembers6/villagecrier
53
Apr-20-00 09:57A
P.02
Memo
To: Sandra Heffren / Mark McDonald
From; AI Bod,
Date: 04/20/2000
Re: Completing Membership Application
Hi Sandy:
I just realized that I hadn't followed up with our conversation of a couple
weeks ago. You had asked me for some written details regarding the
naming of representatives.
All employees are considered to be members of the Chamber. The named
representatives are those we who hold voting rights and the ones
communication from the Chamber is directed to. It is our expectation that
news of interest to other employees is passed on from the named reps.
These reps may be changed at anytime and are not restricted to the job
titles originally selected. (For example, if one of the original reps named
was "Director of Human Resources", and he/she retired, you could replace
that person to someone with a different job title if the successor had little
interest in Chamber involvement) I hope that clarifies things for you.
I would like to drop in sometime after May 2 to pickup the original
completed application and the Member Contact Sheets for the named
reps.
Hope that works out for you.
AI Bod.
Project Marketi~g! Ð /J
\¿J{·~~1~
1
-
(íR,
APR 19 200IJ
JAMES RICHARDSON INTERNATIONAL
LIMITED
April 14, 2000
Mark G. McDonald
Chief Administrative Officer
Administrative Services
for the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Re: Port Stanley, Ontario - Dredging
Dear Me. McDonald:
James Richardson International (JRI) operates a Lake Erie grain loading facility at Port Stanley, Ontario. This
mopern vessel loading facility is strategically located to efficiently move wheat, soybeans and corn to
international markets as an integral part of JRI's operations in Eastern Canada.
During the past three years, JRI has requested that Ports Canada dredge Port Stanley. This would ensure
vessels could safely access the public wharf and load at our facility.
In 1998 we were told that funds would be sought and environmental studies would be conducted in order to
allow the dredging to take place the following year. At that time, JRI indicated that port conditions required
quick attention and that dredging should not be postponed to 1999.
Dredging did not occur in the spring of 1999 as a port privatization initiative was underway. In the summer of
1999, we were told by Ports Canada that funds were available and that the environmental work was
underway. This work would be undertaken as part of the transfer of the Port to the County of Elgin. Again,
dredging did not take place,
The failure to undertake dredging for the harvest of 1999 had serious financial consequences for JRI and
significantly reduced the marketing options for area farmers. Vessels did not take on the contracted cargoes
and significant penalties were paid.
To date, the Port has not been dredged, nor has privatization occurred. Exacerbating this crisis are the very
low water levels on the Great Lakes. Given even above normal rainfall, without dredging, JRI will not be able
to load vessels at all this harvest.
2800 _ One LOTnbard Place - Winnipeg, Manitoba, Canada R3B OX8 Phone 204,,934,,5961 Fax 204.957.5614
..<.¡..~'ERJC""
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There will be serious consequences should our Port Stanley facility be unable to open this year. Not only
does this negatively impact JRI and our ability to offer employment throughout our Elgin County operations,
the ramifications extend to those employed by the Port and the businesses in the surrounding area.
Furthermore, Port Stanley also provides wheat farmers an opportunity to earn up to an additional $12 per
tonne and it will be to the detriment of their direct farm incomes if they are unable to utilize our facility.
JRI hereby requests that the parties negotiate in good faith to resolve this outstanding issue. Further, in light
of ongoing discussions, we ask that Ports Canada immediately finalize the necessary operational and
environmental administrative work in order to facilitate the dredging of Port Stanley, Ontario.
In order for the Port to be effective in servicing the farmers of Elgin County and the surrounding area, the
dredging must be completed by June 30th, 2000, in time for the wheat harvest. Your immediate consideration
in this matter is greatly needed.
Yours truly
W.O. ,em ~.
Vice-Presl nt
Organizational Development
cc: Gar Knutsen
M.P. Elgin-Middlesex-London
COUNCIL CORRESPONDENCE - APRIL 25. 2000
Items for Information - (Consent Aqenda)
1. Cathy Bishop and Family with thank you cards for their recent bereavement.
John Wilson and Family with a thank you card for their recent bereavement.
John McKinlay and Family with a thank you card for their recent bereavement.
2. Honourable David Turnbull, Minister of Transportation, concerning Council's request
for reinstatement of the Suburban"Road Commission. (ATTACHED)
3. Premier Michael D. Harris, with: 1) regrets concerning recent visit and that his staff
will notify the County of future visits, and 2) acknowledging Council's resolution
concerning the Special Circumstances Fund.
4. Jack Ferriman, Friends of the Games, 2001 Canada Summer Games Alliance, with
information concerning the Games. (ATTACHED)
5. P.J. Leack, City Clerk, City of St. Thomas, with copy of correspondence to Premier
Harris endorsing the County's resolution concerning the County of Hasting's
resolution regarding the Special Circumstance Funding.
6. Greg Borduas, Regional Liaison Manager, Bell Canada, regarding March 31, 2000
Price Cap Proposal for certain business and residential access services.
(ATTACHED)
7. Sylvia Roach, CEO, YMCA St. Thomas-Elgin, thanking Council for proposed funding
and additional information of on local fundraising activities. (ATTACHED)
8. Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, with a
reply to Warden McPhail's letter concerning recent OMAFRA changes to staff and
programs. (ATTACHED)
9. Ken Sloan, Administrator/Clerk, Municipality of Central Elgin, with correspondence
concerning a proposed name change for Caesar Road in Belmont. (ATTACHED)
10. Kathy Johnson and the family of Frank Zywczok, with a letter expressing their thanks
to the staff of Bobier Villa for the care that Mr. Zywczok received while being a
resident of the Villa. (ATTACHED)
11. Honourable Tony Clement, Minister of Municipal Affairs and Housing, with information
concerning "Binding Municipal Questions Legislation" to establish rules relating to
referendum questions on municipal ballots and the impact on municipalities.
(ATTACHED)
12. Allain Lavoie, Chairman, Don Dean, Chief Administrative Officer, A.O.R.S., Nipissing
and Almaguin Road Associations 2000 Trade Show Committee, with registration
forms for the show being held from June 7 and 8, 2000. (ATTACHED)
~ S4
2
13. Ontario Backgrounder, "Direct Democracy Through Municipal Referendum Act, 2000"
(ATTACHED)
14. Federation of Canadian Municipalities, with a reminder to register for the 63rd Annual
Conference and Municipal Expo, June 2-5, 2000, London, Ontario. (ATTACHED)
15. Steve Peters, M.P.P., Elgin-Middlesex-London, with a copy of correspondence: 1) the
Ministry of Transportation concerning a Drivers Examination Centre for the County of
Elgin; and, 2) the Ministry of the Attorney General concerning the need for
continued support of the Criminal Code law against possession of child pornography.
(ATTACHED)
16. Edward Chiu, P. Eng. Project Manager, Earth Tech (Canada) Inc., Hwy #3
resurfacing and related improvements environmental assessment. (ATTACHED)
17. AMO Member Communication ALERT - "Yet More Provincial Changes to How
Municipalities Operate" (ATTACHED)
AMO Media Communication
News Release - Provincial Needs to Clarify What is
'Within the Municipal Jurisdiction" (ATTACHED)
AMO Member Communication FYI - "Deadline for Submissions The Peter J. Marshall
Municipal Innovative Awards June 30, 2000"
(ATTACHED)
, ~~
Bureau du ministre
Êdifice Ferguson, 3e étage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
www.mto.gov.on"ca
ttÆ
~,.
Ontario
Ministry of
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley St.. West
Toronto, Ontario
M7A 1Z8
(416) 327·9200
www.mto<90v.on..ca
Ministère des
Transports
March 20, 2000
MAR 28 2000
r=: ~m~
~'""-'·'J;,~a
Ms. Sandra Heffren, Deputy Clerk
County of Elgin
450 Sunset Drive
St. llholllas, ()ntario
N5R 5VI
_n,
Dear Ms. Heffren:
llhank you for your letter outlining the County of Elgin's Council resolution of February 15,
2000 in which you request the reinstatelllent of the Suburban Road Cormnission.
As a result of govemrnent initiatives, the Public Transportation and Highway Improvement
Act(PTHIA) underwent considerable revision in 1996, under Bill 26. Consequently, and in
consultation with transportation partner groups, Part VIII of the PTHIA, which provided the
legislative framework for Suburban Roads Cormnissions, was repealed.
()verall, recent govemrnent reform has provided lllunicipalities with the tools and the ability to
ensure a slllooth transition of responsibilities and to protect lllunicipalities frOlll undue fiscal
illlpacts. I am confident that the lllechanisllls that have been provided should assist
lllunicipalities in the lllanagelllent of their infrastructure.
llhank you for providing llle with a better understanding of your transportation concerns. I
appreciate you taking the tillle to inform me of council's resolution.
¡~tt::~
-
David llurnbull
Minister
cc ()ntario Good Roads Association
Association of Municipalities of ()ntario
Mr. Steve Peters, MPP, Elgin-Middlesex-London
Mr. Peter Leack, Clerk, City of St. llholllas
, Q@
-.!)(~-'""---
The Premier
of Ontario
Le Premier ministre
de l'Ontario
ltÆ
"IIIII.mI1!II"
Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A1A1
Hôtel du gouvernement
Queen's Park
Toronto (Ontario)
M7A 1A1
~
March 31, 2000
APR 5 2000
Mr. Duncan J. McPhail
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
--..
Dear Mr. McPhail:
I have received your letter regarding my recent visit to the County of Elgin.
I also regret that we were unable to meet, and I will have my staff notify you when I plan to
visit your area in the future.
Thank you for taking the time to write.
Sincerely,
Michael D. Harris, MPP
@
The Premier
of Ontario
Le Premier ministre
de I'Ontario
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'llll 1IImEI"
Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A1A1
Hôtel du gouvernement
Queen's Park
Toronto (Ontario)
M7A1A1
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April 4, 2000
APR "7 2000
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St Thomas, Ontario
N5R 5Vl
Dear Mrs. Heffren:
Thank you for your recent letter informing me of council's support for the County of Hastings
resolution concerning the Special Circumstances Fund.
I appreciate you keeping me informed of the council's decisions and actions.
Again, thank you for writing.
Sincerely,
Michael D. Harris, MPP
@
Friends of the Games
2001 Canada Summer Games Alliance
Council Information available at Administrative Services (Clerk's Dept.)
1. 15t Annual Labatt Charity Golf Classic
2. Host Society (Management Structure)
3. Upcoming Event and Dates
4. County Council Presentation Notes From Organizing Committee (March 28)
5. Volunteer Services, Orientation and Training
6. Volunteer Meeting, April 12th
.
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2001 Canada Summer Games Alliance
5t.Thomas: City Hall, PO Box 520, Talbot Street, St.Thomas, ON N5P 3V7
Telephone: (519) 631-1680 Ext. 198 Fax: (519) 633-6920
Apr 04 00 04:311"
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Kamana Holdings Inc.
THIS MESSAGE IS INTENDED FOR THE USE OF THE PERSON TO WHOM IT IS ADDRESSED AMD MAY CONTAIN
INFORMATION THAT IS PRIVATE AND CONFIDENTIAL. If you are not the intended recipient, DO NOT COPY,
DISTRIBUTE OR USE the information attached. If you have received this FAX in error, please notify the sender
immediately be telephone. Thank you.
St. Thomas Alliance
Jack Ferriman
Mayor Joanne Brooks
Jack Beleutz
Maurice Beaudry
Terry Carroll
Kerry Day
Dr. Robert Farley
Barry Rtzgerald
Helen Haddow
Bob Heath
Art Perrier
Larry Smith
Brent Spilak
Jim Waite
Ken Savage
Anne Kenny
Chris Stinson
Susan McConnell
. ,
FACSIMILE TRANSMISSION COVER SHEET
ATTENTION:
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1st Annual
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for the
2001 Alliance London
Canada Summer Games
Thursday May 11 2000
Thames Valley Golf Course
London, Ontario
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Summer Gnmes) as soon as possible.
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Labatt Breweries Ontario
150 Simcoe Street
London ON N6A 4M3
Aftn; Scmdy Nicholds
Fax your credit card payment to:
519-667-7458
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Upcoming Events
March 28, 2000
April 3, 19.27,2000
May 3. 2000
April 12. 2000
Spring 2000 (TBC)
May 1, 2000
May 11, 2000
June 7-11. 2000
June 24, 2000
July 16, 2000
July 21,2000
October 20, 2000
Ongoing
August 30, 2000
April 25-29, 2001
June 16, 2001
March 3, 2000
Volunteer Orientation Session
Volunteer Orientation Session
Sponsor Announcement
Volunteer Recognition Event
Ontario GovernmentCheque Presentation
Volunteer Application Launch
Labatt's Golf Tournament
Chef de Mission Meetings
St. Jean Baptiste Celebrations.
French Community Volunteer Launch
2001 Day at the Skydome
Grand Bend Fundraiser
Sponsor Conference
Major Sponsor Announcements
Stadium OpeningNolunteer
Chef de Mission Meetings
Volunteer/Fundraisers (Burton)
~
61
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Apr 04 00 04:32p
Kamana Holdings Inc.
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2001 Canada Summer Games
Notes from a meeting of the St. Thomas Organizing
Comrnlttee
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Update to the committee by Tim Sample:
The planning stage of the Games organizing is now ending and starting to move into the operational
stage.
June 7-11 - representatives from all province::;/teni!ories are meeting in London and will tour all the 17
venues_ They will be in St. Thomas on 9 June at 2 PM. Their prime interest is the care and comfort of
their athletes.
Some pre-event testing of venues will take place ove,r the coming months. E_g. Woodstock will host the
OFSAA wrestling event.
· 1 April - finalize and implement all signs and logos.
Celebrate the first birthday of the mascot
· Volunteers - applications have been finalized.
1 May - big launch otvolunteer application form. Will be available at Shoppars Drug Marts and on-
line
12 April - Volunteer orientation
9 September - another volunteer night
· Logistics - warehouse opening. They are responsible for stages, podiums, busing, elc.
· MedialCommunications
· Administration and Technology - webstte should be launched March/April
· Athletes Village - UCC is hub at UWO
· Culture, Ceremonies and Education - artists from across the country will partiCipate. This group is
also responsible for opening/closing ceremonies.
Torch run - rOule will soon be announced - from Ottawa, through Alliance communities, to the
stadium. May be in Sf. Thomas on Saturday morning ( some kind of ceremony is being discussed)
and will be in London in time for the opening ceremonies on Saturday night.
· School Program - mural program. talent bank
· Facilities - Fanshawe Lake lias been upgraded, the Aquatic Centre budget upgrade has been
approved; the stadium is on schedule with an anticIpated 30 August, 2000 opening_
· 3 May - in SI. Thomas -Ialga sponsor announcement
· 11 May Is the date of the Labbatt Golf tournament to benefit the games.
· Language SÐIVices is fully operational. Note that requests for translation must be given adequate time
frame.
.. 62
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Apr 04 00 04:32p
Kamana Holdings Inc.
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· Merchandiz ng - a former manager from Eaton's has been hired. Two major licencing
announcements will be happening shortly. 15 May is the opening ofthe gameswear store.
Promotional wori( is being done to promote 'Gaml~ar Fñdays".
· The SI. Thomas facility - Jim Moore has prepared matena! for council capllal budget considerations.
The plan requires that all 5 diamonds be lighted. The city of st. Thomas must fund this.
· Tim indicated he would be pleased to attend st. Thomas Council to update them. Councíßor Helen
Cole and the Mayor felt this was a grea! Idea. Date to be confirmed.
Reports li'om members of the Organizing Committøe
Cathy Bishop - VIP SelVices. Has attended her first meeting in London. 1200 dignllarïes wiD attend _ the
centre for VIP selVices is the Hilton Hotel
Frank Lattanzio - has been attending meetings regarding the venue requirements _ things are falling into
place.
John Boe - SportslTechnical- is planning a venue test - pre-games eventlhat is the Midget Boys
On!ano Playdowns in June. Modifications to the field of play being pfanned. Core of local people has
been recrulled for grounds, announcing, and scoreke,¡ping.
Dianne Morgan - Ceremonies and Protoco!-working With the committee on planning of torch run and
medal ceremonies.
Jaques Roy - Language SelViœs_ He is looking for blJlngual announcers. Advised that everyone needs !O
give lots of notice if there is a need for translation seNiœs.
Shirtey Kosky - Nutritional SelVices - no report
Dr. Bocking was not present but the group was advised that a full time staff person was starting to
support medical selViC85. There is an issue over billing of medical SÐIVÎCes, which Is being resolved.
Bob Hammersley - Mar1leting, Merchandiz ng and Sales. He is attending this committee and is involved
in planning of Mascot Program. Pin Program, Tourism Action.
Volunteer S8IVices -II is vila! thai all current vOluntee,rs are registered. There is a screenino process to
screen volunteers. Games volunteers can specify a V\enue where they wish to wOlk. There will be
volunteer training for some types of work. If a volunte<sr works 30+ hours slhe will get a uniform.
Volunteers must be over 14 years of age.
63
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Apr 04 00 04:32p
Kamana Holdings Inc.
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From Ròry Patten. '\ VC· Orientation and Training. Volunteer Services
~
·Subject: From Rory Patten, Ave - Orientation and Training, Volunteer Services
Date: Fri, 3 Mar 200014:46:01 -0500
From: "2001 Canada Swnmer Games" <cangames.2001@sympatico.ca>
To: "Andy Spriet" <spriet@wwdc.com>, "Carol Weldon" <cmcaulayweldon@hotmail.com>,
"Dale Creighton" <102557.2477@compuserve.com>, "Eric Sloat" <esloat@julian.uwo.ca>,
"Erin Rankin Nash" <ranknash@netcom.ca>, "Hal Gould" <ivestproperties@on.aibn.com>,
"Hank Krech" <jkrech@hay.net>, "Jamie Bone" <djamesb@msn.com>,
"Jeff Hilton" <hiltontbo@aol.com>, "Jim Caskey" <jim.caskey@siskind.com>,
"Jim Hales" <jim _ hales@ca.ml.com>, "John Nash" <john.nash@odyssey.on.ca>,
"John St. Croix" <john _ st_ croix@ca.ml.com>, "John Stein" <john.f.stein@ca.eyi.com>,
"Katherine Abbott" <kabbott@julian.uwo.ca>,
"Lionel K. Conacher" <conacher@pathcom.com>,
"Murray Wood" <icfunding@execulink.com>, "Nick Prigioniero" <exec@oelondon.com>,
"Paul Cocker" <pcocker@mckaycocker.com>,
"Peter McConville" <rcarroll@may-mcconvilJe.com>, "Sandy Green" <rgreen4680@aol.com>,
"Steve Glickman" <sglick@wwdc.com>, "Bob Siskind" <bob@decade-devel.on.ca>,
"Heidi Peever Bain" <hrnpeever@julian.uwo.ca>, "Ken Savage" <ksavage2@julían.uwo.ca>,
"Susan Horvath" <shorvath@ju!ian.uwo.ca>, "Ted Garrard" <egarrard@julian.uwo.Ca>
Attention ALL Volunteers:
The Orientation and Training Portfolio (of Volunteer Services Division) has
developed a General Orientation that will be mandatory for ALL Games
Volunteer Applicants (Volunteer Application Fonn to become available May 1,
2000).
Though many of you have been involved with the Host Society since its
inception, we are asking that you attend the General Orientation. It will
be approx. 1.5 hours in length. We invite you not onJy to hear what will be
delivered to your future volunteers, but also to give us your feedback.
Feedback Fonns will be distributed to you following the sessions. This
pilot General Orientation will be fine tuned after all your feedback has
been received.
Volunteer Applicants (those received from May 1st, 2000 onward) will be
asked to attend the General Orientation beginning mid September, 2000_ The
volunteer matching database is being designed such that applicant's names
will not be pulled fOr a position by the system until they have attended an
orientation.
The Genera! Orientation is only the first part in a multi level training
system we are designing - additional training components include Venue
Orientation, Job Spccific Training. Supervisor's Training and Speciality
Training (as required). More about this later ....
DATES, TIME AND VENUE OF PILOT GENERAL ORIENTATION: 7:00 pm - 8:30 pm
Tuesday, MARCH 28th, 2000
Tuesday, APRIL 4th, 2000
Wednesday, APRIL 19th, 2000
Thursday, April 27th, 2000
~
64
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Apr 04 00 04:32p
Kamana Holdings Inc.
633-6920
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From Rocy Parte~. AVe - Orientation and Training, Volunteer Services
àt Central Secondary School
509 Waterloo Street
REGISTRATION begins at 6:30.
******* Please reserve your spot with Lisa Mayhew _
mavhewl(a¡2001 canadagames.com <mailto:mavhewl(a¡ZOO Icanadagames.com>
At this time, Orientations are only offered in London (but are for ALL
registered Host Society Volunteers ITom each AJliance Community). As well,
we are only able to offer them in English at this time. Those of you
wishing to attend a French Orientation will be able to do so come September
2000.
Without exception, we hope to see EACH of you there! At this time, this
email is only reaching Vice Chairs and A VCs - PLEASE assist us by
distributing this information to EACH of your Division, Portfolio and
Committee members!!
Thank you for your continued contribution to the 2001 Canada Summer Games!
Volunteers really are the HEART ofthe Games.
Now is the Future. Live it!
@
~of2
65
2000-03.079,41 AM
Apr 04 00 04:33p
Kamana Holdings Inc.
633-6920
04/03/00 12:53 FAX 519 690 1778
2001 CANADA SUMMER GAllES
------
2001 Alliance London
J eux du
Canada Games
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To: Distribution
Dlß'tinalaire :
Fax: See below
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TéI.:
Re: RSVP Reminder
Objet :
O Urgtnt D For Review
Urg<!nr À reviser
From: Lissa FosterlLisa Mayhew
Expediteur -'
Pages: 2
Date: April 3. 2000
cc:
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Prtère de CÐmmerJrer rrl~Te de rt:pondre
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Priërc ere recycler
Distribution:
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Ron Logan
471-2518
Marie B\)werman (Volunteer Services)
Femande McIsiJac (Volunteer Services)
421-1678
659-4001
Fran Eberhard (Sport Services)
Sylvie Lebrun (Sport Services)
472-0768
433-8144
David Leighton (CCE)
473-2429
Jacynthe JlUÙper (Language Services)
Jacques Roy (language Services
537-8381
631-3669
Jack Feniman (FOG)
Anne Marie Lyons (FOG)
Len Reeves (FOG)
Ron Dawson (FOG)
Robbie Nash (FOG)
633-6920
421-1334
537-6252
451-2242
439-6016
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2001 CANADA SUMMER GAMES
J\lst a quick reminder! T ooay is the RSVP deadline to attend the April 12th
Volunteer Information Night and Social. If you could please pass along this
reminder to all members of your portfolios that would be great.
It is very important to the Volunteer Services to have a firm number so that
we can order the appropriate food and drinks.
April 12.2000
6pm - 9pm
THE WAREHOUSE
73 King Street
Please use parking at Ridout and Yo"
Complimentary Beverage and Plenty of Finger Foods will be served
RSVP to Usa Mayhew
mavhewl(ci¡2001 canad.!lnesrom
or call
690-2001 x-240
Thanks,
Lisa
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67
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141002/002
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Peter J. Leack, M.P.A.
City Clerk
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Office of the Clerk
P. 0_ Box 520, City Hall
St. Thomas, Ontario N5P 3V7
Telephone: (519) 631-1680 Ext. 100
Fax: (519)633-9019
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Corporation of the City of St. Thomas
APR 6 2000
ELGIN
April 3rd, 2000
The Honourable Michael Harris
Premier of Ontario
Room 281, Legislative Building
Queen's Park
Toronto, Ontario
M7A IAI
Re: Special Circumstance Fundinl!' .. Resolution Endorsed
Dear Mr. Premier:
We received a letter from the County of Hastings requesting endorsement of their resolution
regarding special circumstance funding. A copy of the resolution is enclosed for your
infonnation.
After consideration of the request, the Council of the Corporation of the City of St. Thomas
passed the following resolution:
"THAT: The resolution from the County of Hastings regarding special circumstance
funding to cover transitional and implementation costs for downloaded services incurred
through the Consolidated Municipal Services Management Agreements be endorsed."
Sincerely,
~£
P. J. Leack
City Clerk
/mlv
EncL
pc: Association of Municipalities of Ontario
Mr. S_ Peters, M.P.P., Elgin-Middlesex-London
County of Hastings
County of Elgin
~J,~
April 3, 2000
Warden Duncan J McPhail
The County of Elgin
450 Sunset Dr.
St. Thomas, ON N5R 5Vl
Subject:
Bell Canada's March 31, 2000 Price Caps Proposal for CeTlain Business
and Residential Acccss Services
Dear Warden McPhail:
This is to advise you that Bell Canada is proposing to revise prices for some business
services and bas.ic singlc-party residential line access rates for customers in Ontario
and Quebec.
The changes reflecl BeWs goal of providing improved value to customers while
recovering a greater portion of residential access service costs.
Under [he Price Caps regulation, which came into effect on January 1,1998, Bell is
required to file any Price Caps price changes for celtain service groupings (business,
residential and other) of utility services on an annual basis. Price decreases for some
husiness services have already been approved by the Canadian Radio-television and
Telecommunications Commission (CRTC) and are in effect, while others are still
awaiting approval. A proposal filed with the CRTC on March 31 proposes to increase
prices for single-line residential rates by an average of 3 per cent.
Prices for some components of our Megalink™ digital data service have already
decreased up to 37 per cent. One of the proposals still before the CRTC would
decrease prices for single-line and PBX services used by businesses of al1 si:œs by up to
20 per cent. For business customers, lower prices wj]] further strengthen their global
competitive advantage in terms oftelecommunications costs.
Residential prices, which are still wen below our costs, have not risen in over two years.
In fact, we did not implement an earlier $0.15 increase permitted hy the CRTC. Bell
customers currently pay on average only 76 per cent of the cost of providing basic access
services and the overall price of residential local and long distance services has lagged
the Consumer Price lndex by more than 13 per cent over the past two years. The
proposed increase would pa¡1ially offsct inflation over the past two years, and help
reduce the gap between the cost of providing service and Bell's price.
, 68
.-
-2-
Bell is now proposing increases to prices for single-line residential customcrs by an
average of 3 per cent. Even with thesc increases, prices fOT Be] 's residential customers
compare favourablý with similar sized communities elsewhere in Canada and arc still
lowcr than locations in the United States.
Be] 's œsidential customers receive morc value than ever before for their Ilat-rate local
service. Our recent announcement of a $1.5 billion investment to expand high-speed
internet access to 85% of our customers, our investments of $200 million for Switching
Equipment Modernization and $200 million for our Local Servicc Improvement
Program, have provided our customers with a with fu11y featured 100% digital-based
switched network capable of carrying the complete range of integrated
telecommunications scrvices of the future. These investments, along with our Data
Services to SmalJ Communities and Data Services Improvement Program, reflect our
commitmel1tto bringing affordable high-speed data services to a11 customers including
those in Ontario's rural communities.
We have asked the CRTC to approve the residential price changes by April 30. The new
prices, if approved, would comc into cffect on May I, 2000. Bell has asked for approval
to introduce the reduced prices for single-line businesslPBX service on April 1. The
Mexalink price reductions became effectivc on Fcbruary 7.
If you have any questions regarding these changes, please call me at 519-425-0218.
Sincerely,
~(J~ \S,~
Greg Borduas
Regional Liaison Manager
, 69
,- -
r;;-~
Changing prices for certain business and residential access
services under CRTC price caps formula
On March 31, Bell Canada announced thaI !he company is changing prices for some business services and
basic local residential telephone service within the existing Canadian Radio-television and Telecommunications
Commission (CRTC) price caps formula. The changes -- some of which have been implemented recently and
some proposed in filings with the CRTC - could decrease prices for single-line and PBX services used by
businesses of all sizes by up to 20 per œnt, as well as digital data services used primarily by larger businesses
by up to 36 per cent. The price for single-line residential telephone service would increase by an average of 3
per cent. The changes reflect Bell's goal of providing improved value, while recovering a greater portion of
residential access service costs.
Price reductions
· Including this year's proposals, Bell will have
reduced buslnass prices by more than $250
million since t 998. Bell is also continuing to build
on previous pricing initiatives by further simplifying
and reducing prices for high-demand retail and
wholesale digital data services.
· On February 7, Bell introduced lower prices for the
DCTI component of Mega/ink™ service. providing
dlreC1 benefits to customers of all sizes who use a
range of voice and data solutions for improved
access by phone, call centre and telebanking
applications, and Internet services.
· To promote the migration from analogue to digital
services, Bell has also asked the CRTC to
approve a flexible, common network access
platform capable of supporting a wide range of
applications.
· Bell has also filed a proposal that, If approved,
would see the majority of business customers
have the option of term-based discounts for local
single-line/PBX trunk service.
Price increases
Mega/ink contract-based reductions
up to 36% for DTCI component based on
1 ~5 year terms, resulting in overall prIce
decrease for M9gallnk of up to 10%
(already in olfact)
A common network access platform
would srimlnate some sharIng and bllHng
restrictions lowering underlying, acc~ss
costs for digital services (CRTC decision
pending)
Single·linelPBX trunk business
customers In rate bands A, Band C
offered the option of reducing pricss by
up to 14% based on 1 or 3 year
agreement Discounts of up to 20% are
available for businesses that select Bell
for long distance ovar sarna par10d
(CRTC decision pending)
Provides
businesses of
air sizes with
more opportunities
to pass cost
savings on to
customers
and/or re·invest
in advanced
services and
applications.
· For !he first time in over two years, Bell is proposing to Increase monthly prices for single-line residential
service. Under Bell's proposal, the vast majority of residential customers would see increases of 35 cenls
monthly, partially offsetting the impact of inflation since 1996. Customers in higher cost areas would pay
$1.55 to $2.30 more per month to help address the significant gap between Bell's cosls and the
prices customers pay.
· Bell customers receive excellent value for their flat-rate local service. Since residential prices last Increased In
January 1998, Bell has expanded local calling areas - already amongst the largest in the world -- for nearly 7
million customers in more than 600 exchanges.
· Single-line service is now available for any customer who chooses it in the majority of rural exchanges, and
by the end of 2001 it will be available on demand In all remaining exchanges as part of Bell's $200 million
Local Service Improvemant Program (LSIP).
· Bell also reC9n~y announced a $1.5 billion investment to expand its high speed Internet access and fibre optic
network. This will extend the reach of high speed Internet services to approximately 85 per cent of Bell
customers by the end of 2002.
70
March 2000
Closing the price/cost gap
· At today's prices, resldenllal customers only pay, in lotal, about 76 per cent of Bell's
overall costs 10 provide seNice.
· Bell's costs to provide seNice vary greatly depending on a customers location. For
example, costs are lower in downtown Montreal and Toronto because there Is a high
number. or "density", of people to serve. .
· Closing the price/cost gap In the residential market is widely viewed as a necessary
step in the transition to a fully competitive marke!.
· According to 1999 OECD statistics, basic local telephone service in Canada
Is more affordable - and more Canadian households have service - than
in any other G7 country.
Bell's estimated residential basic local
service revenue/cost gap (2000)
A phone in every home...
In 1898, lI1e overall
penetratIon rate in Canada
was 98.3% (in Ontario and
Quebec, 88.5%). Among
!ow-income Canadian
households, the penetration
rale WaS 84.4% - higher,
in fact. than the overall
panatratlon ra.te In the
U.S. (94%)
Consumer Price Index, Ontario and Québec
(Jan 1998 - Dec 1999)
...- Bell revenuelcoS! gap· 20%
20.7%
+- Cont~butlon from Oll1er
LD carriers· 4%
6.4%'"
Cost-
$2.46
0.9%
Paid by customers. .. 76%
Electricity
Postal
and other
commun~
1catlons
services
Cableviaion
(Including
Pay TV)
* National figure
Specific residential price changes"
All items
-13.1%
Telephone services
(Inetudes local and
long distance)
The proposed price increases vary according to the band assigned to each exchange, and are based on
Bell's cost to provide service. For example, Band D exchanges serve approximately 10,000 lines or less
and these areas cost the most to serve, therefore Increases are higher for those customers.
Rate Sample Communities Current Proposed
Band (OntarIo) prIce price
D3a Far North (eg, Attawapiskat, Fort Albany, Sandy Lake, Wunnummin $16.45 $20.00
Lake)
D2c Caladon East, Claremont, Palgrave, Schomberg $25.55 $27.85
D2b Bolton, Bethesda, Nobleton, Oak Ridges, Snelgrove, Stouffville $25.15 $27.40
D2a Almonte, Carleton Place, Casselman. Kemptville. King City, $21.60 $23.50
Klelnburg, Maple, Merr¡ckville, Plantagenet, South Mountain, St.
Isidore, Winchester
··Includes Touch·Tane chsrge of $2.55 per month
:l1)
March 2000
, .J -
Rate Sample Communities Current Proposed
Band (Ontario) price price
D1 Alexandria, Bracebrldge, Chalk River, Cumberland, Fort Erie, Fort $19.85 $21.55
Francee, Gloucester, Hawkesbury, Lanar!<, Manotick, Mattawa,
Orangevllle, Port Carling, Prescott, Spanish, Sturgeon Falls, Sioux
Lookout
C2b Aurora, Ajax/Pickering, Brampton, Clarkson, Oakvllle, Streetsville $25.15 $25.50
C2a Richmond Hill $21.60 $21.95
C1 Belleville, Brookville, Chatham, Guelph, Kanera, Kingston, NOl1h $19.85 $20.20
Bay, Orleans, Samia, Sault ste. Marie, Sudbury, Windsor,
Woodstock
B2 Cooksville, Markham, Malton, Port Credit, Thornhill, $21.60 $21.95
Unionville,Woodbridge
81 Hamilton, KJtchener-Waterloo, London, Ottawa-Hull $19.85 $20.20
A Toronto $21.60 $21.95
Average residential prices across Canada (prior 10 March 31. 2000 price cap filing.)
SaakTel MTS
$22.42
$22.00
$22.00
Bell NBTe! MT&T IslandTel NewTel Têlêbec QuébecTel
-.--..
21.00 0.00 _!~OO 0.60. _$g9.10.. ..._...,jg;J.50
~
72
....Includes Touch-Tol'!e Charge of $2.55 per month
March 2000
20 High Street
St. Thomas, Ontario
N5R 5V2
Phone (519) 631 - 2418
Fax. (519) 631 - 4131
April 4, 2000
APR 6 2000
Duncan McPhail
Warden of the County of Elgin
c/o Administrative Offices
450 Sunset Drive
St. Thomas, ON N5R 5VI
Dear Duncan;
Thank you for the opportunity to present our case for support to the council of the County of
Elgin. We were so pleased to read the paper on March 29, 2000 and see that your draft budget
recommends a contribution of $50,000 to the Family YMCA of St. Thomas Elgin over the next
five years. We sincerely appreciate this recognition of our contribution to recreation services for
residents of the Elgin community.
The council had many excellent questions and we appreciated the opportunity to answer them.
As a further response to Councillor Rien VanBrenk's question about funding the campaign, we
would like to provide more information. The costs are expected to be 10% of the total raised,
however, the Family YMCA has undertaken to fund this out of its' operating surplus. The staff
are working hard to ensure that the full $1.2 million goal goes completely toward the renovation.
We believe, this is unique among fundraising initiatives and we feel it illustrates the sincerity of
our staff's commitment to this goal to serve our community better.
Thanks once again for your commitment to our People Building People building campaign.
Sincerely,
s 1.o::vt...
Sylvia Roach
CEO
73
.
A Member of the Elgin-St. Thomas United Way Services
M(HA~~Y DAY
MAY 16th. lOOO
All proceeds will
help support
Ronald McDonald
Children's Charities
of Canada ond local
children's charities.
~".
t":
CHARITY ANNOUNCEMENT NEWS RELEASE
FOR IMMEDIATE RELEASE
MARCH 28,2000
McDONALD's OF ST. THOMAS & AYLMER NAMES
McHAPPY DAY FUNDRAISING PARTNER
McDonald's in St. Thomas & Aylmer is pleased to announce the Family
YMCA of St. Thomas-Elgin, as their charity partner for McHappy Day
2000, happening on May 16th. Seventy-five percent of the money
raised on McHappy Day will go directly to the YMCA, with the remaining
twenty-five percent to Ronald McDonald Children's Charities of Canada.
This year's goal is $ 10,000.
On May16th, 2000, the McDonald's in St. Thomas and Aylmer, will donate
$ 1 from every Big Mac and Breakfast Bagel sold, to R.M.C.C. and the
YMCA. As well, 25 cents from every McFlurry sold between April 2i st and
Mat 16th will go toward the overall McHappy Day contribution.
"We couldn't have picked a better or more deserving partner for our
McHappy Day fund raising efforts," says Ross Kelly, Owner / Operator of
the two McDonald's restaurants. "McHappy Day is our way of giving back
to the community and recognizing organizations like the YMCA for all the
great work they do. We're just happy we can help out".
"We are so excited about participating in the McHappy Day event," said
YMCA C.E.O. Sylvia Roach. "Funds raised from the sale of Bagels and Big
Macs on May 16th will provide funding toward the $ 76,000 required for an
elevator in the newly renovated YMCA. Increased accessibility for
handicapped children and adults is a key need identified for our 'People
Building People' Capital Campaign," explained Deb Prothero, YMCA
Campaign Director.
McHappy Day is a special tradition at McDonald's in Canada. On McHappy
Day, the more than 1,100 McDonald's· restaurants across Canada invite
special community members from their respective communities to join
them as they serve their customers. Local entertainers, sports figures,
politicians, media representatives, mends and families, work side by side
with McDonald's crew on McHappy Day, creating a special community
event and a truly national fundraising initiative.
74
McHMPY DAY
MAY 16th.lOOO
~~~a d 1
'''''-\ .....é )ooald I
( Chì\drnn's I
¡ ',CharitIes i
, 'I ~,ofQ:mada '
SUO '
, /~
All proceeds will
help support
Ronold McDonald
Children's Cherities
of Conado and local
children's charities.
~
~;
Ronald McDonald Children's Charities (RMCC) is a non-profit organization
with one simple objective: to help children in need. Specifically, RMCC
helps to fund organizations and individuals whose community-oriented
programs focus on improving the quality of life for children, and families
of children, with life-threatening or chronic illnesses and disabilities.
May 16, 2000 will mark the twelfth McHappy Day in McDonald's Canada
history. The event began in 1977, when McDonald's launched the event as
a way to help local children's charities. Since then, McHappy Day has
raised more than $ 11 Million for RMCC and local children's charities
across Canada.
FOR MORE INFORMATION CONTACT:
ROSS KELLY
OWNER I OPERATOR
McDONALD'S
765-2196
DEB PROTHERO / SYLVIA ROACH
CAMPAIGN DIRECTOR / C.E.O.
YMCA OF ST. THOf'v1AS - ELGIN
631-2418 EXT. 28 631-2418 EXT. 22
75
Minister of Agriculture,
Food and Rural Affairs
Ni
Ministre de l'Agriculture,
de I'Alimentation
et des Affaires rurales
Ontario
Queen's Park, Ontario
M5S 1B3
,~----
APR 0 5 2000
APR 1 0 2000
q r.\\Ij
þ-.~"...."',,,
Mr. Duncan McPhail
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
~~~
Dear DtJ.~Phail:
Thank you for your letter of January 13, 2000 regarding recent changes in the Ontario
Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and the manner in which they
were shared with staff of the Agriculture and Rural Division.
Please let me assure you that the changes recently announced in no way reflect on the
quality and calibre of our dedicated staff, who have served agricultural and rural clients in
exemplary fashion for many years. Staff of the ministry were provided an opportunity to
view privately the changes which were announced publicly on December 2, 1999 and were
invited the following day to meetings which were set up across the province to explain the
ministry's business direction in detail. No staff were declared surplus at that time.
As a result of this realignment, a significant reinvestment in new positions has occurred.
The process of recruitment for those positions is now underway. In that process, OMAFRA
staff have received the first opportunity to compete. Only those positions requiring a level
of technical background not found among current staff will be advertised outside
OMAFRA. Only after the recruitment process is completed will remaining staff be advised,
in person and in private, of their status with the ministry.
On the subject of impartial review, OMAFRA engineering staff will continue to review
Nutrient Management Plans (NMPs) where these plans are required by municipal by-laws.
OMAFRA is committed to fulfIl this task until 2004 or such time that a viable alternative
can be put into place. The public consultation underway involving my Parliamentary
.../2
76
-2-
Assistant, Dr. Doug Galt, and Mr. Toby Barrett, Parliamentary Assistant to the Minister of
Environment entitled "Intensive Agriculture Operations", will help clarify future municipal
and provincial roles on this issue.
Thank you for bringing these concerns to my attention. I am confident the changes in
OMAFRA's approach to business will better position the ministry to work with farmers,
food processors and rural Ontarians now and in the future
~
Ernie Hardeman
Minister
c: Steve Peters, MPP
Elgin-Middlesex-London
77
'The Corporation of the Municipafity of Centra[ 'Efgin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph. 519'631'4860 Fax 519'631'4036
Aprilll,2000.
Mr. Mark McDonald,
Chief Administrative Officer,
County of Elgin,
450 Sunset Road,
St. Thomas, Ontario.
N5R 5Vl
Dear Mr. McDonald:
Re: ProDosed name chan!!e for Caesar Road in Belmont. Ontario
Several weeks ago, Council reviewed a request to change the name of Caesar Road in Belmont,
Ontario to Avon Line, to coincide with the road name in Malahide Township.
At that time, Council instructed Ward Five (5) Councillor Rob McFarlan to visit area residents
and obtain a consensus regarding the proposed name change.
Councillor McFarlan did as requested, and after hearing his report and reviewing correspondence
from residents opposed to the name change at the Regular Meeting of Monday, April 10, 2000,
Council supported the wishes of area residents. and requested that County Council be informed
that no name change will occur.
If any further information is required, kindly contact me.
~~
K. G. Sloan
Administrator/Clerk
p.c. Ron Lake
Robin & Valerie Lawrence
~
78
February 28, 2000
Bobier Villa (Magnolia Wing)
29491 Pioneer Line
Dutton, Ontario NOL lJO
REGARDING MAGNOLIA WING DONATION
Dear Bobier Villa Staff:
Although my father's time is finished at Bobier Villa, we his children would like to take this
opportunity to thank you for all your wonderful care.
From the time we brought my father into Bobier Villa, we were impressed not only by the
facilities but also by the caring staff that dealt with Dad on a day to day basis. I was always
amazed how you folks were able to get him to do certain things that I couldn't get him to do or
how he would smile when you took a moment to chat with him. It gave us a sense of peace,
knowing what good hands he was in.
Watching a parent fade away is difficult but you folks were such a comfort and help to us as
we dealt with his illness and then his death.
Weare sending a donation to the Magnolia Wing not only with thanks from us his children but
also from Frank. We hope you can use it to cheer up the lives of other aging seniors or to
purchase any needed items for the facilities that can help to make your jobs easier.
It was a pleasure meeting many of your staff over the short time Dad was living there.
It makes the world a nicer place just by knowing that kind people like yourselves exist to help
brighten up the :final years of a person's life.
God Bless you all.
,j~
q~"- (j _.~
Kathy Johnson
for Nancy Kritzer, Edward Zywczok
and of course Frank Zywczok
79
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: The County of Elgin
Ministry of
Municipal Affairs
and Housing
Office of the
Parliamentary
Asslslan!
Mlnlstèra des
Atfalres munTcipales
et du logemant
Bureau de
l'adJolnt
parlemenleire
777 rue Bay
Toronto ON MSG 2ES
[.Æ
~""",,r
On1ario
717 Bay Street
Toronto ON M5G 2E5
April 13, 2000
Dear Head of Council:
Today I am introducing legislation that would establish rules relating to questions on
municipal ballots and make the results of such questions binding on local councils if
voter turnout was sufficient. A news release and backgrounder are attached.
This government feels that putting questions on municipal ballots is a means of
improving accountability and public trust in government. This bil1 is therefore intended
to strengthen the role of voters is the local democratic process.
The Direct Democrac.y Through Municipal Referendums Act. 2000 also builds on the
initiatives of the Fewer Municipal Politicians Act, 1999. so it addresses reform in other
municipalities as well.
Should you have any questions, please contact either of the contacts listed on the news
release.
Yours very truly,
/o/â:
/ Tony Clement
Minister
c: CJerks
~{J
News Release
Communiqué
® Ontario
Ministry of
Municipal Affairs
and Housing
Ministère des
Affaires municipales
et du Logement
For immediate release
April 13, 2000
Ontario introduces leaislation to aive voters more sav in local politics
TORONTO - New legislation to be introduced today by Minister of Municipal Affairs and
Housing Tony Clement would give voters a stronger voice in the local democratic
process.
"Putting questions on municipal baliots is a way to improve accountability and public
trust in governments," Clement explained. "This bill would make these questions count,
make the results binding on municipalities and make the referendum process credible."
The Direct Democracy Through Municipal Referendums Act, 2000 would permit
municipalities to ask clear, concise, "yes" or "no" referendum questions about issues
that fall within their jurisdiction. If at least 50 per cent of eligible electors vote on the
issue, the results would be binding.
The legislation is being introduced to bring new accountability to the referendum
process. By linking the scope of questions to the appropriate authority and making the
results binding, the legislation would help prevent ineffective use of referendums and
waste of taxpayers' money.
"More direct democracy in the form of referendums has been a consistent government
commitment since the 1995 provincial election campaign," said Clement. "The province
led the fight for participatory government and has imposed these types of processes on
itself."
-30-
For more information, please contact:
Amanda McWhirter
Office of the Minister
Ministry of Municipal Affairs and Housing
(416) 585-6932
Peter-John Sidebottom
Local Government Policy Branch
Ministry of Municipal Affairs and Housing
(416) 585-7269
NOTE TO EDITORS: The Direct Democracy Through Municipal Referendums Act,
2000 includes a number of provisions in addition to those related to municipal referendums.
Please visit the Ministry of Municipal Affairs and Housing's Web site at
http://www.mah.gov.on.ca.
Existe aussi en français.
81
Backgrounder
Document d'information
® Ontario
April 13, 2000
Binding Municipal Question Legislation
Subject to approval in the legislature, the province would establish rules relating to questions on
municipal ballots and, with sufficient voter turnout, would make the results of such questions
binding on local councils.
At present, municipalities can put any question within their jurisdiction on the municipal ballot,
but the results ofthese questions are not binding.
Placing questions on the ballot
Under the proposed legislation:
· Upper-tier and local councils could ask questions relating to matters that fall within their
jurisdiction.
· The Minister of Municipal Affairs and Housing could continue to place non-binding
questions on municipal ballots. (If the minister wanted to test local opinion on a
municipal matter, the province would cover the cost of notifying the public, which makes
up the major part of the cost.)
Nature of questions
Under the proposed legislation:
· The questions must deal with matters within the jurisdiction of the municipality;
· The question must be phrased to result in a "yes" or "no" answer;
· The question must be clear and concise;
· The language must be unbiased; and,
There is a requirement for full and accurate disclosure to electors of the impacts of
implementing or not approving proposals, including financial impacts.
· Results of questions could not deny other rights, e.g., the right to appeal a council action
to the courts or the Ontario Municipal Board.
· There would be a process of appeal to the chief electoral officer of Ontario. The process
would allow the Minister or any elector to challenge the wording of a question within 20
days of being notified of its content. Municipalities would be required to send the
appeals filed with them to the chief electoral officer within 15 days. The chief electoral
officer or designate would be required to decide on the appeal within 60 days.
/2
82
-2-
Definition of binding
Under the proposed legislation:
For the matter to be binding, the result must be supported by a majority of the voters
(50%+1) and there must be a minimum of 50 per cent voter turnout for the election.
· Binding would mean that, in the event the "yes" answer receives the majority of votes,
council must do everything within its powers to implement the results of the question in a
timely fashion. In the event the "no" answer receives the majority of votes, the council
cannot implement the subject-matter of the question for a three-year period.
· In addition, within 14 to 180 days after the vote is held, council would ensure that any
bylaw or resolution required to implement the results was presented to council. If no
bylaw or resolution is required, council would instruct municipal staff to take any action
necessary to change a policy or practice required to implement the results.
· A bylaw or resolution passed as a result of a binding question could not be amended for
at least three years unless there was a change in material circumstances or the
amendment was authorized by another binding question.
Registration
Under the proposed legislation:
· The process for setting and asking a question would begin no less than 180 days before
voting day. Note: Transitional provisions have been proposed for this election year.
· Municipalities would be required to pass bylaws to submit questions to voters, give at
least 10 days notice that they intend to pass a question bylaw and hold at least one
public meeting to consider the matter.
· Municipalities would be required to notify voters and the Minister of Municipal Affairs and
Housing on the specific wording of the question within 15 days after passing the
question bylaw.
· A campaign period would be a minimum 60 days.
Campaign rules
Under the proposed legislation:
· The government would establish financial rules relating to campaigning for votes on
questions. These rules would be similar to ones governing candidates in the Municipal
Elections Act. The maximum for campaign contributions would be $750 per person,
corporation or trade union. There would be no limit on the number of campaigns
permitted.
· Apart from making campaign contributions, any person spending money on a question
would be required to register his or her campaign, report campaign expenditures (a
maximum 50 cents per elector) and provide financial disclosure.
· Municipalities could not participate in a campaign or spend money on a campaign
except to pay for required notices relating to when the vote would be held, polling
locations, etc. A council could not spend public funds to promote one particular position
on a question.
· Penalties for non-compliance with campaign rules and reporting requirements would be
similar to the penalties outlined in Section 92 of the Municipal Elections Act.
13
83
-3-
For more information, please contact:
Amanda McWhirter
Office of the Minister
Ministry of Municipal Affairs and Housing
(416) 585-6932
Peter-John Sidebottom
Local Government Policy Branch
Ministry of Municipal Affairs and Housing
(416) 585-7269
NOTE TO EDITORS: The Direct Democracy Through Municipal Referendums Act, 2000
includes a number of provisions in addition to those related to municipal referendums. Please
visit the Ministry of Municipal Affairs and Housing Web site at http://www.mah.gov.on.ca.
Existe aussi en français.
'84
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
SERVING ROAD SUPERINTENDENTS, SUPERVISORS, MANAGERS AND FOREMEN IN ONTARIO
-.c..;.
APR 13 2000
Mayor and Members of Council
Warden and Members of Council
Reeve and Members of Council
Dear Council:
On behalf of the Association of Ontario Road Snpervisors, please accept this as your
personal invitation to attend the 2000 Municipal Trade Show, June 7 and 8, 2000, to be held
at the Memorial Gardens in North Bay. .
The Trade Show provides an opportunity for municipal employees and contractors to view
products and services required by municipalities. Enclosed is a free advance registration
form (make additional copies as required). Please complete and return by mail or fax to
A.O.R.S. office (519-461-1343) by May 7, 2000. Your badge can be picked up at the
advance registration booth when you arrive.
We tb,"'k you for your support and look forward to seemg you !IJ1d your representatives in
North Bay. In the meantime, if you have any questions, please call.
Yours truly,
NIPISSlNG and ALMAGUIN ROAD ASSOCIATIONS
2000 TRADE SHOW COMMITTEE
Allain Lavoie, Chairman (705) 898-2294
Don Dean, Chief Administrative Officer, A.O.R.S. (519) 461"1271
Encl.
C:\MyFiles\Trade Show 2000\Councils.wpd
85
P.O. Box 129, Thorndale, Ontario NOM 2PO
Telephone: (519) 461-1271 Fax: (519) 461-1343
2000 MUNICIPAL TRADE SHOW
MEMORIAL GARDENS, NORTH BAY
June 7 & 8, 2000
ADVANCE REGISTRATION
Register in advance to avoid the line-ups and qualify for a special advance
registration draw. Each advance registration picked up will be entered into a Surprise
Package Draw. One draw each day. Advance registration free. Registration at the
gate is $5.00.
NA M E
P 0 S I T I 0 N 0 R T I T L E
0 R GA N I ZAT I 0 N ,
A 0 0 R E S S
C I TY
P 0 S TA L C 0 0 E
T E L E P H 0 N E
FAX
Please feel free to copy this form as many times as required
to accommodate your group or organization.
Registrations must be received by May 7,2000 at:
Association of Ontario Road Supervisors
P.O. Box 129
Thorndale, ON
NOM 2PO
Phone: 519-461-1271
Fax: 519-461-1343
Pick up badges at Registration Booth
on June 7 & 8 at Memorial Gardens only.
86
CEDAR HEIGHTS
MEMORIAL GARDENS
TRADE SHOW LOCA1lON
(CHPPEWA 5mEET)
Trade Show hours will be
from 9:00 a.m. to 4:00 p.m.
on June 7 and 8, 2000
LAKE
NIPISSING
TOWER
CITY
FRANKUN MOTEL
AND 1RAII..S! PARK
Travel Lodge
Pinewood Park Inn
Torbay Cottage Resort
Best Western
Days Inn
Tourism and leisure Services
Accommodations In North Bay
1·800-578-7878
1-705-472-0810
1-888-786-7229
1-800-461-8199
1-800-329-7466
1·800·387-0516
I:\CAD\PWD\ TRADE -SHOW2000.DWG
CHAMPlAIN TENT'
AND TRALER PARK
.63
OF
BA Y
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: The county of Elgin
Backgrounder
Document d'information
® Ontario
April 13, 2000
Direct Democracy Through Municipal Referendums Act, 2000
The Direct Democracy Through Municipal Referendums Act, 2000 is being introduced to amend
a number of other Acts related to municipal reform. It follows up on the Fewer Municipal
Politicians Act, 1999, which reformed local government in Haldimand-Norfolk, Hamilton-
Wentworth, Ottawa-Carleton and Sudbury. It also made reform easier for municipalities in the
county system, separated municipalities aQd northern municipalities, and allowed for rules to
govern the placing of questions on municipal ballots.
This new legislation addresses administrative issues related to the four regions undergoing
reform. It also makes changes with respect to reform in other parts of the province. The
legislation proposes, under certain circumstances, to make questions on municipal ballots
binding on municipal councils on any matter that falls within their jurisdiction.
Part I
Part 1 of the bill amends the City of Greater Sudbury Act, 1999, the Town of Haldimand Act,
1999, the City of Hamilton Act, 1999, the Town of Norfolk Act, 1999 and the City of Ottawa Act,
1999 to:
carry over certain specific existing regional powers to the new municipalities. Examples
include the power to enforce some bylaws, such as the regulation of parades, and powers
with respect to parks, lands owned by conservation authorities, waste management and
fluoridation.
clarify that collective agreements negotiated by the new municipality can provide an
increase in compensation for the period between December 24, 1999 and the day before
the date ofthe new collective agreement.
repeal the provision in the Fewer Municipal Politicians Act that gave Cabinet the power to
amend any Act.
. provide for two extra rural councillors in Hamilton. and one in Ottawa.
Part II
Part II amends other legislation to:
delete references in the Regional Municipalities Act to the four regions, and change
references to the four regions in other acts such as the Building Code Act and the Planning
Act.
eliminate a provision in the Municipal Act that currently allows 75 electors or 10 per cent of
the electors in a municipality to petition the Minister to appoint a restructuring commission.
12
88
- 2-
give the Minister greater discretion when defining the area to be the subject of a
restructuring commission. Currently, when the Minister receives a request for a
commission, he can order one for an area equal to or greater than the area requested. The
new legislation would also permit him to order a commission for an area smaller than the
area requested.
· enable separated municipalities and counties that amalgamate to maintain their own
different tax ratios (between residential and other property classes), and to use those
different ratios when collecting county levies.
· give the chair of the Regional Municipality of Halton a vote on regional council matters.
· make changes to the Ontario Municipal Employees Retirement System (OMERS) plan that
would allow for a slight improvement in pension benefits during the "bridge" period before
age 65.
· provide for a directly-elected council for the Regional Municipality of Waterloo, and reduce
the size of local councils to ensure the total number of local politicians is reduced.
Part III
Part III amends the Municipal Elections Actto:
· establish a process to make the results of questions on a municipal ballot binding on the
municipal council. (See separate backgrounder entitled Binding Municipal Question
Legislation. )
· make changes to the financial reporting process for municipal ejection campaigns.
Part IV - The Town of Moosonee Act
Part IV repeals the Moosonee Development Area Board Act and establishes the new Town of
Moosonee, with a five-member council including the head of council. The new town would
come into existence on January 1, 2001.
Part V
Part V confirms the legality of bylaws passed by Oxford County council and by local
municipalities in Oxford County to change their council composition.
-30-
For further information, please contact:
Amanda McWhirter
Minister's Office
(416) 585-6932
Peter-John Sidebottom
Local Government Policy Branch
(416) 585-7269
Please visit the Ministry of Municipal Affairs and Housing Web site at http://www.mah.gov/on.ca
Existe aussi en français.
89
Mr. Mark McDonald, County Administrator Clerk
Elgin (County)
For Distribution to All Members of Council and Senior Staff
There is Still Time to Register and Win
Attend FCM's 6:f'1 Annual Conference and Municipal EXpOTM in
London, Ontario, June 2-5, 2000 and Unlock the Power of Connections..
Register Before May 5,2000* and You Could Win a Pair of Round-Trip
Tickets to Anywhere Air Canada Flies
in Canada, the Hawaiian Islands or the Caribbean.
Share best practices with municipal officials from across Canada and discover new
products and services offered by companies specializing in municipal service delivery.
Win fabulous prizes at Municipal EXpOTM.
Hear from Senior Federal, Provincial and Business Leaders:
· Honourable Paul Martin, Minister of Finance
· Honourable Lucienne Robillard, President of the Treasury and Minister Responsible for
Infrastructure
. Honourable David Anderson, Minister of the Environment
. Honourable Claudette Bradshaw, Minister of Labour
Honourable Tony Clement, Minister of Municipal Affairs and Housing, Government of
Ontario
· Ted Rogers, CEO, Rogers Communications Inc.
· Peter C. Newman, Contributing Editor and Columnist, Maclean's Magazine
Don't miss this opportunity to unleash the potential of co-operation with peers and counterparts.
Link up with new people, tools and strategies.
Register online at www.fcm.ca or complete the registration forms on
pages 19-21 in FCM's Preliminary Conference Program.
For more information call (613) 244-6041.
See You in London!
. Deadline for the draw has been extended to Ma~ 5, 2000. New draw date is May 10, 2000. Winner will be
announced on June 3, 2000 at Municipal Expo T ~ . You must be in attendance to win.
90
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A4
1IÆ
~
Ontario
Constituency Office:
542 Talbot Street
St. Thomas, Ontario
N5P 1 C4
Tel: (416)325-7250
Fax: (416) 325-7262
Email: steve_peters-mpp
@ontla.ola.org
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
E-mail: steve_peters-mpp-co
@ontla.ola.org
APR 1. '!I' 2000
April 12, 2000
The County of Elgin
450 Sunset Drive
St. Thomas, ON, N5R 5V1
Dear Sir or Madam:
Please find enclosed a copy of the response to our office from the Minister of Transportation
regarding our request for a Driver Examination Centre in the County of Elgin.
Further to this correspondence, I have again written to the Minister requesting that one of the
"temporary facilities" he mentions be established in Elgin County. Please find a copy of this
letter enclosed as well.
I will endeavour to keep you informed of any decisions by or correspondence from Minister
Turnbull.
Sincerely Yours
~ ç.k-
Steve Peters, M.P.P.
Elgin-Middlesex-London
SJP:eh:encl.
91
Bureau du ministre
Édifice Ferguson. 3e étage
77, rue WeIJesley ouest
Toronto (Ontario)
M7 A 1Z8
(416) 327-9200
www.mto.gov.on.ca
t~i
~i~
~,.
Ontario
'Ministry of
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley 51. West
Toronto, Ontario
M7A 1Z8
(416) 327-9200
www.mto.gov..on.ca
Ministère des
Transports
March 15,2000
IRIËC1E~¥1E![j)
/Vtw. d'S
()èX)()
------
---------
Steve Peters, MPP
Elgin - Middlesex - London
542 Talbot Street
St. Thomas, Ontario
N5P lC4
Dear Mr. Peters:
Thank you for your letters requesting that a Driver Examination Centre be re-established in the
County of Elgin.
The establishment of a driver examination centre is based on an interrelated service standard
combining both a proximity standard of 50 kIn from the nearest centre and a population density
of 50,000.
I understand your frustration with the backlog for road test appointments. The increasing
numbers of applicants becoming eligible for their 02 exit tests have resulted in longer waiting
times for appointments.
The ministry is hiring 184 new driver examiners across the province. To date we have hired 90
new driver examiners - the remaining new hires will be on board later this spring. Once all new
examiners are hired and trained, the government will be offering 325,000 additional road tests
per year. Rotating squads of substitute driver examiners will fill temporary regional gaps in
areas of greatest need.
In addition, the ministry will be opening select tempora¡y road test facilities arid will be making
tests available on weekends. Many centres have already established automated booking systems
tha4. o·11.......uT~,...¡varo t,..;. hn~'t-- +h,:..~.... tp~tc'...,.''''pr th<=> telapJ..one YXTe ~-re· "xp<:)n..:lina {'on,. .....0;::11 r"p";trp
i.. '""~ V"". ;;.LJ.... "'..... ..... .......,.,................... ""'_'" ~~............ '..J.y.... ............... "" J.J. .i.. .V .;..o.J. "'" ......:--C.. <:I '-"...;."" ................ ""....-~..~A...·
service with an easily accessible, province-wide, toll-free number (1-800-570-6110). Changes
that we have already made to the booking practices for road test appointments have increased
efficiency and have enhanced the system's operations.
I recognize that the ministry has been overwhelmed by the large demand for road tests.
However, I am confident that these measures and other changes that we have recently made will
improve our customer service while achieving our most important goal - driver safety.
../'
/2
92
-2-
Thank you for bringing your concerns to my attention.
S¡;y
David Turnbull
Minist~:r
cc: Municipality of Bay ham
. .
93
Room 331
~~~
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Constituency Office:
rvfam Legisiative Bu¡iding
Queen"s Park
542 :- ;;::wc: .:; Líeet
Tcr·':":ïto Ont2iiD
SL Thomas, Omario
N5P 104
MìÀ 1A4
ELGIN - MIDDLESEX - LONDON
TeL (519) 631-0566
Fax: (519ì 63Î-94ï8
Tel: (416) 325-7250
Fax: (4 ÎÔ) 325-7262
Emai!: steve_pe!eís-mpp
@ont!a,ora.org
_C:TT,''11V D~'"'"'r:R¡;;: ;'1"') "!)
-.....:; -"-----' t L .::L ....___i.1 -L.t.o. >.J~ ~, .i. .... .
Toil Free: ~,·300-265-7633
E-mail: steve_peters-mpp---co
@ont!aciaorg
April 12, 2000
Honourable David Turnbull
Minister of Transportation
Ferguson Block, 3rd Floor
77 Wellesley Street West
Toronto, ON, M7A 1Z8
Dear Minister Turnbull:
Thank you for your March 15th response to our letter requesting the re-establishment of a
Driver Examination Centre in the County of Elgin,
Although the hiring of 184 new examiners may alleviate the current backlog of examination
requests, the solutions offered do not address the needs of the residents of the County of
Elgin. The exam itself is a stressful situation, without the added concern of having to take a
road test in an unfamiliar environment.
To comment further on your explanation, while individual municipalities within Elgin do not
separately qualify for your "population densitÿ of 50,000" - the County of Elgin does. The
County of Elgin does not have,a testing facility.
In the absence of a permanent solution to this situation at this time, I urge you, Minister, to
open one of the "select temporary road test facilities" within the boundaries of Elgin County.
With anticipation, I Jook forward to your timely response.
Yours Sincerely
~-L ~L
Steve Peters, MFP.
Elgin-Middlesex-London
SJP:eh
OJ
/ '
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1M
lIj
~
Ontario
Constituency Office:
542 Talbot Street
SI. Thomas, Ontario
N5P 1 C4
Tel: (416) 325-7250
Fax: (416)325-7262
Ema/I: steve_peters-mpp
@ontla.ola.org
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
E-mail: steveyeters-mpp-co
@ontla.ola.or9
1!\\PR 1!f:1' rimp,
~- a; Ç¡o ~ti'úëj
April 11 , 2000
Honourable Jim Flaherty
Ministry of the Attorney General
11 th Floor, 720 Bay Street
Toronto, Ontario
M5G 2KI
Dear Minister Flaherty,
I have taken the liberty of forwarding for your attention a resolution passed by the
COlIDty of Elgin. This resolution was passed on March 14, 2000 in support of a motion
rrom the City of Pickering.
Both the County of Elgin and the City ofpickering are deeply concerned about the need
to give the highest level of protection possible to our society's children against sexual
exploitation. This is something, which must be done in their opinion, with co-operation
rrom all levels of government.
I hope this is something your Ministry is giving serious consideration to. I look forward
to your timely response to this letter.
Sincerely,
~~
Steve Peters M.P.P.
Elgin-Middlesex-London
Cc: County ofElginH
95
Earth Tech (Canada) Inc.
CarbIoe Building, 80 King Street, 2nd Floor,
St Catharines, Ontario L2R 7Gl Cariada
April 10, 2000
. ~'\
'.1
~9ject EO 99374
Mr. Mark G. McDonald
Administrator/Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R5VI
APR 1 3 2ÙO()
Subject: Detailed Design
G.W.P. 828-93-00, Highway 3 from 0.1 kID East of Highway 4, TalbotviUe
to 0.3 kID West of Centennial Avenue, St. Thomas
District 31, London/Stratford
Resurfacing and Related Improvements
Dear Mr. McDonald:
The proposed improvements to Highway 3 from 0.1 Ian east of Highway 4 to 0.3 Ian west of
Centennial Avenue within the City of St. Thomas, in the Township of Southwold,
Municipality of Central Elgin, and County of Elgin have been screened for potential
environmental effects according to the Provincial Highways Class Environmental
Assessment (1992). Appropriate environmental protection measures have been included in
the construction contract based on the screening.
No significant net environmental effects were identified and no significant concerns were
raised during the screening, and the present project classification of Group "C" is still
deemed to be valid. The project will now proceed to construction according to the Ministry
of Transportation's schedule as early as this summer.
Thank you for your input on the study and please contact me at (416) 445-3600, Ext. 2452 if
you have any further questions on the project.
Very truly yours,
Earth Tech Canada) Inc.
~ Edwar Chiu, P. Eng.
Project Manager
ID/jb
c: M. Plant/S. Wagter, MTO
I. Dobrindt, ETC
FiJe Location: P:\eo\1999\99374\mrgltr-apr6.doc
EARTH@TECH
A tqCD INTERNATIONAL LTD. COMPANY
96
Telephone
905 688 .4272
800 263 9803
Facsimile
905 688 5812
84/14/88 22:52:38 EST; ASSOCIATION OF?-)
APR-14-00 FRI 05:00 PM AMO
1 519 &33 7&&1 CLERK-Elgin Co
Page 882
FAX NO, 416 971 6191
p, 01/02
Member Communication
~~. Association of
.. Municip~lities
it of Ontario
AI~rt
383 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tal: (416) 971·9656· fax: (416) 971-6191
email: amo@amo.municom.com
To the attention of the CAO, Clerk or Head of Council
For ImmedIate Action
April 14, 2000
Alert· 00/008
YET MORE PROVINCIAL CHANGES TO HOW MUNICIPALITIES OPERATE
Issue: Introduction of Direct Democracy Through Municipal Referendums Act, 2000
Background:
Minister Clement has introduced new legislation. Bill 62. that deals with a number of issues, including:
· Provisions for a binding municipal referendum (council initiated, not voter initiated).
· The 0limination of the provision tlJat would allow 75 electors to petition the Minister to appoint a
restructuring commission. .
Greater discretion to the Minister in defining the area subject of a restructuring commission, to make
the area larger or smaller.
· The ability to maintain the different tax ratios between residential and other property tax classes when
separated municipalilies and countics amalgamate.
· The direct-election of councii in the Region of Waterloo and reduction of the size of local councils.
· New Provisions and changes to the Fewer Municipal politicians Act, 1999 as it relates to the recent
rostructuring in four regions, and includes the repeal of the power for Cabinet to amend any Act
(generally referred to as the Henry VIII clause).
These are some of the highlights. The full text of B111 62 as given First Reading will be available on the
Government's Legislative web site, www.ontia.on.cAsometime next week. AMO has just received a copy of
the 68-page document and will be analyzing it and discussing the Bill with the Province.
AMO Reaction:
The referendum component is problematic for several reasons. The government has yet to give the green light
to OLlr call to complete the job of clarifying the provincial-municipal relationship by moving forward on a new
Municipal Act. Withoutthis work. implementing the referendum legislation will not be easy. even if the concept
of referendum enjoyed full municipal support. We have yet to be convinced of the need for this type of
legislation. AMO's News Release is attached.
This informaCion Is available throllgh AMO's MUNICOM network at www.mlll7icom.com.
For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971-9856 ext.316
Transmission problems: Lorna Rud",r a\416-971-9856 ex!. 300
97
T
84/14/88 22:53:28 EST; ASSOCIATION OF?-)
1 519 &33 7&&1 CLERK-Elgin Co
Page 883
APR-14-00 FRI 05:01 PM AMO
FAX NO, 416 971 6191
p, 02/02
Media Communication
/
~r\ Association of
\ "', ì \. Municipalities
. t' r of Ontario
News Release
3iS University Ave, Suite 1701
TorontD. ON M5G 1EB
bol: (418) S71-9858' fox: (418) 971-8191
II!Imall: af.T\o@amo.munlconl.com
For immediate release
NWS-00/002
PROVINCE NEEDS TO CLARIFY
WHAT IS "WITHIN THE MUNICIPAL JURISDICTION"
Toronto, Ont, April 13, 2000 - In response to Minister Clement's introduction of municipal
referendum legislation, AMO President Michael Power said, "Credibility, accountability and
consistency and the wise use of taxpayef's dollars cannot be achieved by this legislation if we
cannot clarify for the public and ourselves what is within the municipal jurisdiction. If this is to be
done on a case-by-case basis as the Minister has stated, then there will be greatef confusion and
frustration for the public and the two orders of government."
There is an overwhelming need to complete the job of setting out what is a provincial versus a
municipal government responsibility. "We have been trying to convince the province that this work
is critical," said Michael Power, "Today's announcement makes this even more urgent. Otherwise,
the province has created another piece of legislation that appears to bring with it a number of
unintended impacts." In the absence of clarity and where overlap of responsibility exists, then the
province must be similarly bound by a municipal referendum outcome, and must do everything
within its powers to implement the results of the question.
AMO had asked the province to not pfoceed with this legislation until the credibility and value ofthe
province-wide referendum legislation is proven. Municipal government leads all orders of
government in terms of direct access, openness and accountability. At the municipal level, public
consultation is carried out as good practice.
The Association of Municipalities of Ontario (AMO) is a non-profit organization with member
municipalities representing 95 per CGnt of Ontario's population. The mandate of AMO is to promote,
support and enhance strong and effective municipal government in Ontario.
- 30-
For more information, contact: Pat Vanini, AMO Director of Policy and Government Relations
(416) 971-9856 ext 316
98
--
84/12/88 22:21:49 EST; ASSOCIATION OF?->
APR-12-00 WED 05:09 PM AMO
1 519 &33 7&&1 CLERK-Elgin Co
FAX NO, 416 971 6191
Page 882
p, 01
Member Communication
Â~. Association of
. Municipalities
.. of Ontario
For Your
Onformation
393 UnlvQrsity A....enuo. Suite 1701
Toronto. ON M5G 1E6
Tel, (416) 971-9856' fax: (416) 971.6191
amaH: amo@amo.munjcorn,com
Please ensure that copies of this are distributed to aI/ CAO's, Clerks, Members of Council
For Immediate Attention
April 12, 2000 - FYI- 001014
DEADLINE FOR SUBMISSIONS
THE PETER J. MARSHALL MUNICIPAL INNOVATIVE AWARDS
June 30, 2000
The Peter J. Marshall Municipal Innovative Award honours municipal governments that demonstrate
excellence in the use of innovative approaches, alternative service delivery initiatives and partnerships
to improve capital and/or operating efficiency in the delivery of municipal programs and services. Th€~
deadline to submit applications for this year's awards program is June 30. 2000.
How to Apply:
.Application forms are available from AMO's Municom subscriberwebsite, (www.municom_cQ!!Ù orfrorn
AMO's public websHe at Wvyw.a.mo·9n,Cé!.. The 1999 recipients are profiled in AMO's Municipal Matters.
Spn'ng 2000 Edition.
Eligible Projects:
Eligible projects are those that demonstrate an innovative approach to the delivery or Provision of a
municipal service, and that provide tangible benefits to community residents such as cost savings to
taxpayers, the provision of service improvements and local job creation; improved efficiency and
effectiveness of public service delivery; effective allocation of performance responsibilities and risks
between various partners; and, effective use of non-traditional Sources of revenues or financing.
Eligible initiatives include capital projects and maintenance programs for facilities such as municipal
administrative facilities, transit, waste disposal, roads, water and wastewater systems, computerization
and other innovative technology, outsourcing community centres, libraries, sports complexes, etc., and
municipal management innovations and other significant operating or service initiatives involving
alternative service delivery and/or partnerships. Projects will be considered eligible for the award where
the iniliative has predominately been undertaken during the preceding 18 months.
The awards program is jointly sponsored by the Ministry of Municipal Affairs and Housing, the Association
of Municipalities of Ontario, the Municipal Finance Officers' Association, the Association of Municipal
Managers, Clerks and Treasurers, the Ontario Municipai Administrators Association, and the Canadian
Council for Public Priv¡)te Partnerships. This award presents an excellent opportunity for municipalities
to showcase their initiatives to their constituents and to other jurisdictions. Award winners will have the
right to use the designation on all stationery and publications This year's winners will be announced
at the AMO Conference, August 13 .16"" :1000 In Ottawa.
FortransmiSSjon problems please call 416 971-9856.
99