February 15, 2000 Agenda
ORDERS OF THE DA Y
FOR THURSDAY, FEBRUARY 15, 2000 AT 9:00 A.M.
ORDEB.
1 st Meeting Called to Order
A Moment of Silence in Memory of Mr. Albert Auckland, Past
Friend.
PAGE #
Warden and Dear
Adoption of Minutes - meetings held on January 25 and February 2000
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
PRESENT A nON OF GIFT TO M/LLENNIUM BABIES - Warden McPhail wi
present a cheque for $1 ,000.00 to Mr. and Mrs. Bueckert and Sara and to
Mr. and Mrs. Dyck and Nathan Aron, the first baby girl and boy born to residents
of the County of Elgin.
Motion to Move Into "Committee Of The Whole Counci
Reports of Council and Staff
2nd
3rd
4th
5th
6th
7th
Agenda)
Council Correspondence - see attached
i) Items for Consideration
ii) Items for Information (C
OTHER BUSINESS
on sent
1-51
52-71
72-90
Statementsllnquiries by Members
Notice of Motion
Matters of Urgency
1)
2)
3)
8th
n-Camera Items - see separate agenda
Motion to Rise and Report
Motion to Adopt Recommendations from the Committee Of The Whole
Consideration of By-Laws
ADJOURNMENT
9th
10th
11th
12th
13th
LUNCH WILL BE PROVIDED
DATES TO REMEMBER
ROMAlOGRA Combined Conference - Royal York Hotel
Elgin Municipal Association, Knights of Columbus - Aylmer
Social Hour 6:00 P.M. - Dinner 7:00 P.M.
February 20-23. 2000
March 1. 2000
REPORTS OF COUNCIL AND STAFF
FEBRUARY 15 2000
/
COUNCIL REPORTS
(ATTACHED)
Thomas-Elgin General Funding Levels
R. Van Brenk, St.
Councillor
1
STAFF REPORTS
H. Geurts, Elgin County Tree Commissioner - Application for Minor Exception, Albert
and Annette Pennings. Lots B,C. Conc.XI. XII. Dutton-Dunwich (ATTACHED)
1
Director of Human Resources - Vacation Policy Amendments
H.J. Underhill,
(ATTACHED)
2
H.J. Underhill, Director of Human Resources - January 1, 2000 Renewal - County of
Elgin Life/Long Term Disability Group Insurance Program with Manualife Financial
(ATTACHED)
3.
H.J. Underhill, Director of Human Resources - January 1, 2000 Renewal - Excess
Workers' Compensation Insurance for the County of Elgin (except for the Homes)
(ATTACHED)
4.
L.B. Veger, Director of Financial Services - 1999 Treasurer's Statements of
Remuneration and Expenses for Council; Remuneration for Outside Boards;
Convention Expenses (ATTACHED)
5.
(ATTACHED)
1998 Capping
Director of Financial Services - Final Report
L.B. Veger,
6.
(ATTACHED)
nfluenza Prevention
Rates
(PIL)
Director of Financial Services - Payment-In-Lieu
M. Fleck, Director of Homes and Senior Services - Policy for
and Surveillance Protocol (ATTACHED)
L.B. Veger,
7
8.
M. Fleck, Director of Homes and Senior Services ~ Service Agreement with West
Elgin Community Health Centre, Supportive Housing Program (ATTACHED)
9
Auxiliary
Recognition of
M. Fleck, Director of Homes and Senior Services - Volunteer
Members (ATTACHED)
10.
Springfield Library
C. Bishop, Manager of Library Services - Additional Hours
(ATTACHED)
11
C. Watters, Manager of Engineering Services - Road Closing - Municipality of
Bayham (ATTACHED)
12.
Sign Replacement /2000-01
C. Watters, Manager of Engineering Services - Tender for
(ATTACHED)
13.
C. Watters, Manager of Engineering Services - Engineering Services Pick-up Truck.
(ATTACHED)
1
14.
P.92
32
January 28, 2000
o
00-02-0e
e0e0
63
9
5
NO
F~X
CEO
Council Members
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
~DMIN
FROM
/
Dear Council Members:
Prior to Christmas, the Ministry of Health allocated $196 million to Ontario
hospitals to help with cost pressures hospitals are facing. The St. Thomas-Elgin
General Hospital (General) received $149,551 of this new funding. Personally, 1 feel
that this allocation was an insult to the General and the residents of Elgin County.
As a board member of the General, I took the opportunity to analyse the present
situation. My analysis brings the following:
that hospital
224
676
$38,932,900
35..581
$ 3,351,
The Minister of Health has, on several occasions, indicated
funding levels has been reinstated to 1994/95 levels.
The General's funding history is as follow.>:
1994/95 Approved Ministry of Health Allocation
1999/2000 Approved Ministry of Health Allocation
(this includes the latest increase of $149,551)
Difference
(a)
have
Therefore since 1994/95 the General (and the residents of Elgin County)
lost $3,351,676 in hospital funding plus the General also absorbed
approximately $3.5 milJion in inflationary increases since 1994/95.
The General completed an Operational Review in a sincere attempt to move
towards a balanced budget while maintaining service quality. Please note that
this Operational Revkw was a result of a collaborative initiative between the
Ministry of Health and the General. If the hospital was "perfect",
appro:x:lmately$2.3 milJion in savings were identified. The changes necessary
2
(b)
a3
p
32
a
aa-a2-as
sasa
63
9
s
NO
FRX
CEO
RDMIN
FROM
/
,
County of Elgin
Council
Pa\?:e 2
Z()OO
to make these savings have be.en implemented. However, the review also
highlighted that the General was penalized severely for not having any
Rehabilitation beds in the hospital. Hundreds of thousands dollars have been
lost because of this occurrence. It is very apparent that the Operational
Review results (Rehabilitation beds) has been ignored by the Ministry of
Health in its last funding increase to the General.
28.
t>m1.l9.
In summary, the continued erosion of hospital dollars in Elgin County has to
stop. Further review shows that any additional hospital dollars tend to be allocated
mostly to large urban centres such as Toronto and the 905 area hospitals. The
economic stability of Elgin County and the health of our residents are at stake here.
It is time to help our local hospital in their fight for additional funding.
wish to make the following recommendation
"That the Council of the Corporation of the County of Elgin petition the
Minister of Health to fund the St. Thomas-Elgin General Hospital to at least
the 1994/95 levels and reinstate hospital care to the leve] promised by the
Ontario Government."
I
As a result of aforementioned,
Yours very tnùy
Rien Van Brenk
County Council Member
3
RVB:db
Froml kettle Creek C.A 519 631 5026 PaIJe 4 of 6 01/18/00 12.27
REPORT TO COUNTY COUNCIL
From: Hugh Geurts· Elgin County Tree Commissioner
Date: January 15,2000
Subject: Application for Minor Exception
Albert and Annette Pennings. Lots B,C. Cone. XI, XII.
Dutton-Dunwich
Introduction: An Application for Mìnor Exception has been received by the Office of
the Tree Commissioner to clear 4 acres of a ravine woodlot Located Near Lake Erie at the
Dutton-Dunwich/Southwold border. The application bas been submitted by the
landowner, Mr. Albert Pennings.
Discussion: The woodlot identified is Primarily identified as an upland hardwood
woodlot which is comprised of White Ash, Poplars, Soft Maple, Sumac, and Elm. The
area to be cleared is a finger like projection out of a much larger 40 acre bush located to
the Southwest. Mr Pennings wishes to clear the land for squaring off his farm field and
making it more efficient. Mr. Pennings is aware of the County's No Net Loss Policy and
has agreed to contribute to a reforestation program to reforest an equivalant acreage. The
Lower Thames Valley C.A. has not identified any ESA or wildlife concerns associated
with the clearing .
Conclusion: The area proposed for clearing is long and narrow (50 meters at its widest).
It offers no interior forest function and has only limited wildlife conidor capabilities. No
significant Plants or trees were identified. It is the opinion of the Tree Commissioner that
this clearing will have minimum impact on the forest resource of the County.
Recommendation: That County Council approve this application as presented,
conditiolllÙ to the County no net loss policy.
'¿/~ L, f&'0~/Y~'-fs
ugh Geurts
Tree Commissioner
Approved For Submission
M.G. Mcdonald. County Administrator/Clerk
, 4
Froml Kettle Creek C.A. 519 631 5026 3 of 6 01/19/00 12,27
.
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MAft9\C.M_O(lN""O ~ ~O:lUN:!It.TtI 'II""e.
COU"'1'T...._'''''M¡ve,.t~K ST. THOMAS, ONTARIO
1Þnr. !ANDAA.J. rlfFFREN ""'''''
OINTVCOlI""WIIK PHONe ¡$19¡ M1·,4fiO
FJ.XIS'~lw.J~1J1
THE TREES ACT
APPLICATION FOR MINOR EXCEPTION
II We wish to apply for a mirior exception from the provisions of the County of Elgin By-Law No.
which restricts and regulates that destruction of trees. In order to be ailowed to remove trees as
outlined in this application.
1. NAME(S) OF OWNER(S): Albert & Annette Pennings
--'.'"
MAILING ADDRESS:__ 33q~1 Fingal Line, R.R.#l,
-
FI NGAL , Ontario.
'-
...."
Postal Code NOL lKO Phone No, (519 ) 769-2357
2. LOCATION OF LAND:
Municipality (Towri, Village, Township) Con. U Lo t C Dunwich Twsp.
Lot No. B, C pt Concession No. 12
Lot No. Registered Plan No. 3429-000-007-10400-0000
3. Reason for wishing to Remove trees.
Square UP rleld
--"---,,,,-....,
4. Describe species of trees and size of trees to be ·removeël.
Mixed sizes and varieties - èrush
5. Area to be oleared (in metrio)
Length _ _ Meters Width Meters
Area 3 4 Acres n square meters or hectares)
~
·.~!lHI..Q}1. .12127
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519 631 5026
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No (X)
Kettle Creek C.A.
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Yes ( )
From
removed approximate size of area
If yes, please indicate the purpose to which they were
cleared and date.
N/A
Names, mailing addresses and phone numbers of all owners of property which abutts the
land of the owner of the trees in respect to which this application is made as per section
9.2 of the sct. (If insufficient space below please attach another sheet of paper)
7
769-2245
769-2279
Kenneth Palmer R.Ro#1 PortStanley
~ J. G. Peart R.R.#l PortStanley
B. Other information deemed pertinent to this application.
Each application must be accompanied by a sketch. no smaller than 20 centimetres by
35 centimetres. showing:
1t: J'lE>i
9.
The parcel of land that is the subject of this application, clearly indica ling the
area proposed to be cleared and the area or trees which will remain.
(a)
buildings on the owner's property and also on the abutting properly
(b)
(c)
use of abutting lands (e.g. residential agricultural. cottage, commercial, etc.)
As an on sile inspection will be made. Use perimeter of trees which will remain if this
application is granted, must be marked by spraying or some other means, to ctearly
indicate during this visit what is proposed to be removed.
10.
Signature of Applican
Authorized Agent
,...
2000
January 11.
--..----·-·-ëJãïë--·'
Note: If Ihis application is signed by other than the owner, written authorization of the owner(s)
must accompany the application. If the applicant is a corporation, the application must be signer.
by an officer (and that position must be indicated) and the corporate seal shall be affixed.
6
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REPORT TO COUNTY COUNCIL
FROM: HARLEY J. UNDERHILL
DIRECTOR OF HUMAN RESOURCES
DATE: FEBREUARY 15, 2000
SUBJECT: VACATION POLICY AMENDMENTS
INTRODUCTION:
Upon review of Section 7 of the Human Resources Policy we find it
necessary to bring forward to Council a number of amendments.
DISCUSSION:
Throughout the section a number of the amendments are to reflect
the current management structure, deleting of obsolete sections and
bring the whole policy in line with Councils approval to have vacation
brought current rather than lag a year.
CONCLUSION:
The attached policies numbered 7.10,7.20,7.20.1,7.30,7.50 and
7.70
have been amended as follows:
A. The bolded language is the new language.
B. The bracketed, bolded and underlined language is to be deleted.
C. The exception to A and B is policy 7.20 which is recommended to
be repealed as is noted at the bottom of the policy
~ 8
RECOMMENDATION
That policies 7.10,7.20,7.20.1,7.30,7.50 and 7.70 be amended as
attached with January 1, 2000 being noted as the last revision date
RESPECTFULLY SUBMIT D:
~ -
MARK G. McDONALD
CHIEF ADMINISTRATIVE OFFICER
"
9
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation Year/
DRAFT Scheduling and Pay
Policy Number: 7.10
Code - NUlFT/PT Date Approved: Oct. 1/87
Page 1 of 2 Date Last Revision: Jan. 26/93
Vacation Year
For the purpose of computing vacation entitlement, the vacation year shall begin on January 1st and
end on the following December 31st.
Vacation Scheduling
(a) Employees must take their vacation during the year to which it refers [delete: within
twelve (12) months of the end of the vacation year durinq which it is earnedl and no
carryover of credits to the following year will be allowed unless recommended by the
Management Team [delete: Executive Committeel and approved by County Council.
(b) No cash payment in lieu of vacation time off will be made and all credits not used up by the
end of the twelve (12) month period, will be lost, subject to conditions in the Employment
Standards Act, except where approval for carryover has been granted under (a) above.
(c) i) All vacation leave must be approved by the Department Head/Manager before it is taken.
ii) Department Heads/Managers must obtain approval from the Chief Administrative
Officer [delete: their Standina Committeel for vacation leaves in excess of three
weeks.
i) The Chief Administrative Officer must obtain approval from County Council for
vacation leaves in excess of three weeks.
1 0
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation Year/
Scheduling and Pay
Policy Number: 7.10
Code - NUlFT/PT Date Approved: Oct. 1/87
Page 2 of 2 Date Last Revision: Jan. 26/93
Vacation Pay
(a) i) Full-time employees shall receive vacation pay based upon their regular straight
time rate of pay.
ii) Part-time employees shall receive vacation pay based upon the following
percentages and paid as it is earned:
Up to 2 years continuous service, 4% of the regular straight time rate of pay.
From 2 years to 7 years continuous service, 6% of the straight time rate of pay.
From 7 years to 14 years continuous service, 8% of the straight time rate of pay.
From 14 years to 21 years of continuous service, 10% of the straight time rate of
pay.
From 21 years of continuous service, 12% of the straight time rate of pay.
(b) All vacation pay will be pro-rated according to the vacation schedule if an employee is
dismissed or resigns from their employment.
(c) When an employee is transferred from one department to another on a permanent basis. the
vacation pay entitlement accrued at that time will be charged to the original department.
11
Section: 7
Vacation with
Pay Entitlement,
Department Heads &
Management Group
Subject:
DRAFT
County of Elgin
Personnel Policy Manual
7.20
Policy Number:
18/87
Oct. 1/87
Revision: Nov.
Date Approved
Date Last
NUlL
of2
1
Code
Page
year
(1)
an employee has completed less than one
in any year,
December 31st,
Where at
(a)
the
weeks vacation in
(2)
to receive two
he/she shall be entitled
of continuous service
total
of
(4%)
percent
(12) months immediately preceding December 31st.
four
Vacation pay shall be calculated at
following vacation year.
wages during the twelve
year
(1)
an employee has completed one
in any year,
31st,
December
Where at
(b)
the following vacation
weeks vacation in
(2)
receive two
continuous service, he/she shal
the
of total wages. during
(4%)
percent
Vacation pay shall be calculated at four
year.
weeks regular pay,
(2)
two
or
31st
months immediately preceding December
whichever is the greater.
(12)
twelve
continuous
weeks vacation. in the following vacation year.
of
years
(2)
two
an employee has completed
three (3)
31st,
service, he/she shall receive
December
Where at
(c)
REPEAL THIS POLICY.
1992, IS STILL
1,
NO PERSON. THAT WAS IN THE MANAGEMENT GROUP PRIOR TO JANUARY
2
1
EMPLOYED OR HOLDS THE SAME POSITION.
Section: 7
Vacation with
Pay Entitlement,
Department Heads &
Management Group
Subject:
County of Elgin
Personnel Policy Manual
Policy Number: 7.20
18/87
Oct. 1/87
Nov.
Revision
Date Approved
Date Last
NUlL
Page 2 of 2
Code
(6) years of continuous service
weeks vacation. in the following vacation year.
an employee has completed six
receive four (4)
December 31st,
he/she shal
Where at
(d)
years of continuous
weeks vacation, in the following vacation year.
(12)
31st, an employee has completed twelve
receive five (5)
December
service. he/she shal
Where at
(e)
(19) years of continuous
service he/she shall receive six (6) weeks vacation. in the following year.
31st, an employee has completed nineteen
December
Where at
(f)
REPEAL THIS POLICY.
1992, IS STILL
NO PERSON. THAT WAS IN THE MANAGEMENT GROUP PRIOR TO JANUARY 1,
3
1
EMPLOYED OR HOLDS THE SAME POSITION
Section: 7
County of Elgin
Vacation Entitlement,
Department Heads/
Managers
Subject:
DRAfT
Personnel Policy Manual
7.20.1
Policy Number:
1/87
Date Last Revision: Nov. 20/91
(Effective January 1, 1992)
Oct.
Date Approved
NUlL
of 1
1
Code
Page
An employee who has completed less
ear,
in an
Where at December 31st
Idelete
than
(a)
be
he/shel shal
weeks vacation
[delete
month to a maximum of three (3)
three years of continuous service,
25 days vacation per
one
[delete
entitled
1
to
1
leted one
an emplovee has com
ear,
in an
Where at December 31st
Idelete:
(b)
receive three (3
he/she shal
ears
ear continuous service but less than three
vacation
weeks vacation In the followin
(3) years of
1
three
An employee who has completed
shal
Where at December 31st
Idelete
(c)
.667 days
the
n
receive
[delete
he/shel
weeks vacation
(4)
[delete
of four
12 years,
maximum
than
less
a
to
ear.]
continuous service but
month
vacation
vacation per
followin
(12) years
receive
twelve
An employee who has completed
[delete:
Where at December 31st
Idelete:
(d)
in
[delete
he/shel shal
weeks vacation
(5)
years,
month to a maximum of five
(19)
than nineteen
less
ear.]
of continuous service but
2.084 days vacation per
the followin
vacation
(19)
An employee who has completed nineteen
December 31st
Where at
Idelete
(e)
receive 2.50 days vacation per
followin vacation
he/shel shal
weeks vacation
continuous service, [delete:
maximum of six (6)
years of
the
n
[delete
to a
month
vear.]
The effective date for the progression in vacation entitlement, once an employee has
reached the requisite years of continuous service, shall be the first of the following
month and the number of days entitlement will be rounded up to the next half day.
1 4
NOTE
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation
DRAFT Entitlement,
Other Full-Time
and Part-Time Staff
Policy Number: 7.30
Code - NUlL Date Approved: Oct. 1/87
Page 1 of 3 Date Last Revision: April 26/94
As explained in 7.20 [delete: Emplovees included in the ManaQement Group as defined
presentlv in Policv 1.20 Ie) Iwhich will be repealed as of Januarv 1, 1992) will continue on the
vacation schedule as stated in Policv 7.20 and as revised on November 18.1987. The revision
of Policv 7.20.1 dated November 20.1991 applies to Department Heads onlv.l
[delete: Everv full-time emplovee shall be aranted an annual vacation with pay accordina to
his/her credited service as follows:]
(a) [delete: Where at December 31st. in any year,] An employee who has completed less
than one (1) year of continuous service, as at December 31st, in any year, [delete:
he/shel shall receive one (1) day vacation per month to a maximum of ten (10) days.
[delete: in the followinq vacation vear.l
(b) {delete: Where at December 31st,] In any year, an employee who has completed one (1)
year of continuous service but less than 2 years, [delete: he/shel shall receive .834 days
vacation per month to a maximum of two (2) weeks vacation [delete in the
followin vacation vear.]
1 5
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation
Entitlement,
Other Full-Time and
Part Time Staff
Policy Number: 7.30
Code - NUlL Date Approved: Oct. 1/87
Page 2 of 3 Date Last Revision: April 26/94
-
(c) [delete: Where at December 31st,] An employee who has completed two (2) years of
continuous service but less than seven (7) years, [delete: he/shel shall receive 1.25
days vacation per month to a maximum of three (3) weeks vacation. [delete: ,in the
followina vacation vear.l
(d) [delete: Where at December 31st,] An employee who has completed seven (7) years
of continuous service but less than fourteen (14) years, [delete: he/shel shall receive
1.667 days vacation per month to a maximum of four (4) weeks vacation. [delete: ,in
the followina vacation vear.l
(e) [delete: Where at December 31st,] An employee who has completed fourteen (14)
years of continuous service but less than twenty-one (21) years, [delete: he/shel shall
receive 2.084 days vacation per month to a maximum of five (5) weeks vacation.
[delete: ,in the followina vacation vear.l
(f) [delete: Where at December 31st,] An employee who has completed twenty-one (21)
years of continuous service shall receive 2.50 days vacation per month to a maximum
of six (6) weeks vacation. [delete: in the followina vacation
1 6
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation
Entitlement,
Other Full-Time and
Part Time Staff
Policy Number: 7.30
Code - NUlL Date Approved: Oct. 1/87
Page 3 of3 Date Last Revision: April 26/94
NOTE: The effective date for the progression in vacation entitlement, once an employee has
reached the requisite years of continuous service, shall be the first of the following
month and the number of days entitlement will be rounded up to the next half day.
[delete: (g) All Part-Time Staff will have their vacation entitlement calculated as specified in
this Article with the followina exceptions:
(i) Pay eauivalent to two percent (2%) of their previous vear's aross earninas for each
week of vacation entitlement.
(ii(a) When Part-Time Emplovees transfer to full time positions. their years of continuous
service. for vacation purposes onlv. will be calculated bv usina fifteen hundred
(1500) hours for each vear.
{ii(b) The year followina the transfer. an emplovee will be entitled to their full vacation
entitlement (number but the total value of the vacation days wi be as
calculated in
1 7
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation Pay Advances
DRAFT Policy Number: 7.50
Code - NU Date Approved: Oct. 1/87
Page 1 of 1 Date Last Revision: Feb. 19/92
[delete: In order to receive vacation pav in advance. an emplovee must make a reauest. in
writina. to his/her Supervisor in time for it to be included with the last pay prior to the
emplovee's vacation. This will mean that the normal direct deposit will be increased bv the
amount of the advance. SUCH ADVANCE SHALL COVER ONLY THE PAYDAYlS) FALLING
WITHIN THE EMPLOYEE'S VACATION PERIOD.'
1 8
County of Elgin Section: 7
Personnel Policy Manual Subject: Vacation Entitlement,
DRAFT Part-Time
Policy Number: 7.70
Code - NUlPT Date Approved: July 19/89
Page 1 of 1 Date Last Revision:
{delete: Part time emplovees who transfer to full time service. without a break in emplovment.
shall be credited. for vacation entitlement purposes onlv. with one (1) year's service for everv
fifteen hundred (1.500) hours worked.
The conversion will take into account the number of hours in the current year which the
emplovee wi work until December 31st to determine vacation entitlement for the followin
vear.l
1 9
REPORT TO THE MANAGEMENT TEAM
Louise M. Eastbury, Human Resources Department
February 2, 2000
FROM:
DATE:
January 1,2000 Renewal- County of Elgin LifelLong Term Disability
Group Insurance Program with Manulife Financial,
SUBJECT:
INTRODUCTIONIBACKGROUND
The above renewal confirms the L TD rates for the County of Elgin Life and L TD group
insurance umbrella program with Manulife Financial have gone back to the level they were
at, prior to the July 1998 marketing exercise.
Consultants explain the following:
The Life and L TD claims are underwritten on a fully pooled insurance basis with Manulife.
As such, Manulife assumes the entire financial risk. The pooled rates are a combination of
the experience results of the Manulife block of business and the actual employee
demographics. The results of Manulife's block produce what is referred to as "manual rates .
Demographic factors include age, male/female mix, benefit level (by age), occupation mix, as
well as the industry. The incidence of claims normally has no effect on the renewal rate,
although in this case a degree of credibility has been attached to the actual claims experience.
Buffett Taylor & Associates Ltd.. our Benefits
manual
internal
Additionally, on an overall basis, Manulife has also made changes to their
rates that have driven the majority of the required rate increases.
DISCUSSION
Our consultants remind us that in 1998 when the above benefits were marketed Manulife had
delivered an approximate 30% savings compared to savings of between 4% and 12% by other
insurers and had also agreed to continue the Life benefit at the current rates without change.
Buffett Taylor indicate the LTD discount represented very competitive rates and was being
offered by Manulife in recognition that the prior rates were overstated relative to the risk,
and also in their desire to retain the County's business.
Further, in early 1999 Manulife had approached the consultants in anticipation ofthe expiry
of the marketing rate guaranteed at July 1999. Even at this early date, the carrier had
especially been concerned with the large increase in claim incidence. However, on our behalf,
Buffett Taylor & Associates were successful in negotiating an extension ofthe marketing rates
until January 1,2000. This extension produced an 18-month guarantee ofthe initial rates
from July 1998 through December 1999 and the County was pleased that Manulife had
delayed the renewal timeframe in spite of those earlier indications.
20
2
In early December 1999, Buffett Taylor began negotiations with Manulife on our behalf.
carrier indicated that due to significantly higher claims experience than expected the
would not support the present underwriting risk. Also, given that Manulife
marketing rates for an additional 6 months, they were not willing to
from the January 1,2000 effective date.
The
CONCLUSION
marketing rates
had already extended the
entertain any further deferral
It is Buffett Taylor's opinion that based on the demographics and emerging claims
experience, the new rates are justified and reasonable. They do acknowledge this is not a
"good news" renewal given the extent ofthe LTD rate increases. However, it is important to
note that even with the increases, the L TD rates have not increased beyond the level they were
at prior to the July 1998 marketing exercise.
Our consultants do not believe that a more competitive position can be obtained from the
marketplace, at this time, based on their review of other carriers' manual rates, and the fact
that this group was marketing as recently as mid-1998.
In addition, they report that the demutualization of several major carriers has resulted in a
marketplace that will not underwrite new business at rates anything less than that required to
support the underlying risk and providing a contribution to profitability.
RECOMMENDATIONS
THAT based on the above information and the recommendations of Buffett Taylor &
Associates Ltd.. the attached premium rates be approved, effective January 1.2000.
onald, Chief Administrative Officer
1
2
IICTY]S_IISYSIUSERSIEASTBULMlREPORTSIManurpS7.DOC
Ms. Louise Eastbury
County of Elgin
January 18,2000
Page four
(4.9% increase from $.346 rate)
County of Elgin
(same as pre-marketing rate)
(same as pre-marketing rate)
(same as pre-marketing rate)
(same as pre-marketing rate)
$1,000
$2.945 per $100
$3.01 per $100
$2.945 per $100
$3.197 per $100
$0.363 per
Life
LTD
401A
401C
4010
402- All
Member Municipalities
2.5% increase from $.320 rate)
(same as pre-marketing rate)
(1
$1,000
$.360 per
Life
$2.856 per $1,000
Mamuife originally requested an overall percentage increase of +9% to the Life benefit
(with a differing split amongst the two policies). We were able to limit this increase to
+8.4% (see spreadsheet attached).
LTD
Manulife originally requested an overall percentage increase of +52% to the L TD benefit
(with a differing split amongst the two policies). We were able to limit this increase to
+46% (see spreadsheet attached).
22
REPORT TO THE MANAGEMENT TEAM
Louise M. Eastbury, Human Resources Department
February 8, 2000
January 1, 2000 Renewal- Excess Workers' Compensation Insurance
for the County of Elgin (except for the Homes)
FROM:
DATE:
SUBJECT:
INTRODUCTIONIBACKGROUND
The above insurance is as a result ofthe County transferring from a Worker's Compensation
Schedule 1 coverage to a Schedule 2. This type of coverage is required to protect the County
against very large Workplace Safety Insurance Board (WSIB) claims.
Mr. Don Timmins, Managing Consultant for Health Benefits Consulting has recently
informed us that our 2000 renewal rates for continued coverage by American Re-Insurance
Co. is are follows
Our 1999 rates of .042% and .11 % of assessable earnings (4.2¢ and 11¢ per $100) have been
set at .042% and .138% respectively (4.2¢ and 13.8¢) for 2000.
Based on estimates of assessable earnings
@ $2,250,500.00 x 4.2¢ per $100.00 = $ 925. 00 (rounded) and
@ $6,400,000.00 x 13.8¢ per $100.00 = $ 8,832.00 (rounded)
equals a blended rate of 11.3¢ per $100.00 on a total Estimated Assessable Earnings of
$8,650,500.00 (as per the attached invoice from American Re).
2001.
1
through January
1,2000 at 12:01 a.m.
This policy takes effect January
RECOMMENDATIONS
Department
THAT the above rates as presented in the attached renewal be adopted.
onald, Chief Administrative Officer
23
\\CTY _FS_l\SYS\USERS\EASTBULM\REPORTS\Compin58.DOC
AMERICAN RE
~
/
(herein caJJed the "Insurer")
250 Yonge Street, Suite 2010
Toronto, Ontario M5B 2L7
WCXS-ON-2000-0003
WCXS-ON-98-00 12)
Policy No.
(Fonner Policy No.
The Corporation of the County of Elgin
450 Snnset Drive
St. Thomas, Ontario
N5R 5V1
Insured
Mailing Address:
1.
2.
Effective Date of Policy: Jannarv 01. 2000
Expiration Date of Policy Januarv 01. 2001
(12:0 I a.m. local time at the address shown in Item Two above)
a.
b.
3.
$250,000.00
$20,000,000.00
employee for disease:
and/or each employee for
each
or
accident
Retention for each
Insured's
4.
Ì1ûormation shown
the
Indelmlity for each acdden
The premium for tIlis Policy will be detenmned on the basis of
below, subject to verification and cluU1ge by audit:
Limits of
Insurer' s
disease
5.
6.
$8,650,500.00
50.1130
59,777.00
59.777.00
59,777.00
Total Estimated Assessable Earnings
Rate per $100 of Assessable Earnings
Estimated AlUmal Premium
Deposit Premium for tilis Policy
Minimum A.1ulUal Premium
\
the
#1
mùess countersigned by autilOrized representative of
See Endorsement
time of issuance:
be binding on tile Insurer
the Policy at
not
Endorsements fonning part of
This Information Page shall
Insurer.
day of Januarv. 2000
~
tilis
Toronto
Dated at
--'"
Authorized Signature
--
-1-
TREASURER'S STATEMENT_OF REMUNERATION AND EXPENSES
15th Session. 2000
February
To the Warden and Members of the Elgin County Counci
The following is a statement of the remuneration, mileage and expenses paid to each
Member of the Elgin County Council for the period of January 1. 1999 to December 31.1999.
Remuneration and Mileaae
Council. Committees and Outside Boards
Amount
32.563.34
7,202.00
7,238.00
7,070.00
7,070.00
7,189.40
7,127.00
7,070.00
7,568.60
90,098.34
Name
VANBRENK,R.
HABKIRK, B.
MCPHAil, D. J.
ROCK, D.
STEWART, M. H.
VAN KASTEREN, A. J
ClUTERBUCK, W.P.
WALTERS, B.
WilSON, J. R.
TOTAL
98-04. By-law 98-05 and By-law 98-08
By-law
Approved for submission
All which is respectfully submitted
Mark G. McDonald
Chief Administrative Officer
24
~
LindaVeger
Director of Financial Services
TREASURER'S STATEMENT OF_REMUNE_RATION AND EXPENSES
15th Session. 2000
February
1999
the Warden and Members of the Elgin County Counci
The following is a statement of the remuneration, mileage and expenses paid to
persons appointed to Outside Boards for the period January 1, 1999 to December 31
as authorized by the following By-Laws:
To
1,893.40
2,183.50
2,058.00
2,137.00
1,528.00
$9,799.90
1,685.20
932.36
97.24
1,304.40
$4,019.20
$487.60
$14,306.70
-Law 98-08
-Law 97-30 and B
B
LAND DIVISION COMMITTEE
FORD, A. K.
LEBEDZ, T.
MENNILL, P.
SCHAFER,M
SILCOX, M.
TOTAL
ELGIN ST. THOMAS HEALTH UNIT
(COUNCIL RESOLUTION JANUARY 13, 1998)
(COUNCIL RESOLUTION FEBRUARY 26, 1998)
"[RAVEL
627.20
31.36
2.24
246.40
MEETINGS
1,058.00
901.00
95.00
1,058.00
3+HBS
5
5
1
5
3 HRS
6
5
6
MCPHAIL, D. J.
ROCK, D.
WALTERS, B.
WILSON, J. R.
TOTAL
THAMES VALLEY DISTRICT HEALTH COUNCIL
(COUNCIL RESOLUTION JANUARY 13,1998)
(COUNCIL RESOLUTION FEBRUARY 26, 1998)
EXPENSES
HABKIRK, B.
TOTAL
Approved for submission
25
ALL which is respectfully submitted
?
q~
Linda Veger
Director of Financial Services
N EXP
FEB. 4/00
FIRST REPORT
To the Warden and Members of the Elgin County Council,
the following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending
31-Dec-99
TOTAL FOR
934.58
806.70
812.00
1
6,108.60
$
$
$
$
$
$
1,312.35 $
$
$
6
ACRQ
5
OANHSS
4
AM.Q
2
QßRA
969.94
1
BQMA
964.64
806.70
916.70
812.00
2,787.55
1,092.00
CLUTTERBUCK, P.
HABKIRK, R.
MCPHAIL, D. J.
ROCK, D. M.
STEWART, M. H.
vanKASTEREN, A.
VAN BRENK, R.
WALTERS, W.
WILSON, J. R.
9,661.88
$
1,312.35
$
$
916.70
$
4,569.49
$
$ 2,863.34
TOTALS
figures include G.S.T.
RURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
ASSOCIATION OF MUNICIPALITIES OF ONTARIO
ONTARIO ASSOCIATION OF NON PROFIT HOMES & SERVICES FOR SENIORS
COUNTY AND REGIONAL SECTION OF AMO
ONTARIO MUSEUM ASSOCIATION
AI
ROMA
OGRA
AMO
OANHSS
ACRO
OMA
All of which is respectfully submitted
MARK G. MC DONALD
CHIEF ADMINISTRATIVE OFFICER
26
Z-w.Þ
LINDA B. VEGER
DIRECTOR OF FINANCIAL SERVICES
N
--.¡
I I T I I I
1999 CONVENTION EXPENSES I I
1 1 l l a a ~ ~ ~ ~ § § TOTAL UNUSED FROM
COUNCILLOR ROMA ROMA OGRA OGRA OMSSA OMSSA AMO AMO OANHSS OANHSS ACRO ACRO CONVENTIONS $1,500 MAXIMUM
REGISTRw PER DIEM REGISTR- PER DIEM REGISTR- PER DIEM REGISTR- PER DIEM REGISTR- I PER DIEM REGlSTR- PER DIEM I TO (PER DIEM
ATION TRAVEL I ATION TRAVEL ATION TRAVEL ATION TRAVEL ATION TRAVEL ATION TRAVEL DEC. 31/99 & TRAVEL)
I I I
CLUTTERBUCK, P. 224.70 739.94 230.00 739.94 $1,934.58 $20.12
HABKIRK, R. $0.00 $1,500.00
MCPHAil, D. J. $0.00 $1,500.00
ROCK, D. M. 224.70 582.00 806.70 $918.00
STEWART, M. H. 230.00 582.00 I I $812.00 $918.00
I I
vanKASTEREN, A. I $0.00 $1.500.00
VANBRENK. R. 210.00 882.00 230.00 2.557.55 331.70 585.00 240.75 1,071.60 $6,108.60
WALTERS, W. $0.00 $1,500.00
WILSON. J. R. $0.00 $1,500.00
TOTALS $659.40 $2,203.94 $690.00 $3,879.49 $0.00 $0.00 $331.70 $585.00 $0.00 $0.00 I $240.75 $1,071.60 $9,661.88 $9,356.12
I
REPORT TO COUNTY COUNCIL
FROM Linda Veger
DATE: February 3, 2000
SUBJECT: Final Report - 1998 Capping
Discussion:
At County Council Session February 25, 1999 Council decided to select Division C
under the provisions of Bill 79 for the 1998 taxation year and on April 13, 1999 Counci
set aside $500,000 from the 1998 surplus to fund the clawbacks
The 1998 clawbacks are:
Municipality Amount
Aylmer $ 109,961
Bayham 33,483
Dutton/Dunwich 27,522
Malahide 89,031
Southwold 61,742
West Elgin 72,321
Central Elgin 144,616
Refund of 2% from the Province (124,402)
Reserve to fund clawbacks (500,000)
Balance $ (85,726)
the
1998 clawbacks have been refunded to
A balance of $85,726 remains after the
lower-tier.
Conclusion
the 2000 budget review.
to defer a decision on these funds unti
may wish
Counci
Recommendation
For Council consideration
Respectfully submitted
28
~
Linda B. Veger
Director of Financial Services
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
February 8, 2000
DATE
Rates
(PIL)
Payment-In-Lieu
SUBJECT:
ntroduction:
In 1997 the Province introduced bills to change the way lands were assessed and how
they were taxed commencing in 1998. Contained in these various bills were new
methods of calculating property tax rates including new classes, ratios, loss of business
occupancy taxes and many others. PIL's were assessed and assigned new classes.
Municipalities were supplied with a program provided through the internet as a tool to
assist in managing these numerous changes. The Province did not release regulations
in a timely manner.
Discussion
The County and Lower-Tier Municipalities relied on OPTA and developed 1998 and
1999 tax rates based on information contained in that program. The Treasurers have
now had a chance to review the regulations pertinent to PIL's and have discovered that
a number of properties are not required to pay the amounts calculated. Properties in
Malahide and Central Elgin will have a significant affect on County revenues. The
shortfall are estimated as:
Central Elgin
1998 50,606
1999 67,040
Malahide
1998 167,211
1999 159,206
Total Shortfall 444,063
Other Municipalities within the County have also been affected but to a much lessor
extent. Central Elgin adjusted the levy payments to recoup their shortfall and Malahide
will be forwarding an invoice shortly.
the end of the budget year. Staff is
extent than 1998. The surplus should,
29
Conclusion
The County usually experiences a surplus at
expecting a surplus for 1999 although to a lessor
in part, cover the shortfall.
08/02/00
pilshor!
Recommendation
THAT the shortfall in revenues experienced by the County as it relates to the calculation
of Payment-In-Lieu taxable amounts be funded by the 1999 surplus; and,
the Mill Rate Stabilization
the surplus be paid from
not fully funded by
THAT any amount
Reserve
Respectfully submitted.
Mark G. McDonald, CAO
30
~I
Linda B. Veger
Director of Financial Services
08/02/00
pilshort
REPORT TO ELGIN COUNTY COUNCIL
15,2000
Homes Report #1 for February
From: Marilyn Fleck, Director of Homes and Senior Citizens
nfluenza Prevention and Surveillance Protocol
January 20, 2000
Policy for
Subject:
Date
Introduction/Backaround
In the fall of 1999, guidelines for Influenza Prevention and Surveillance Protocol were
distributed by the Elgin-St. Thomas Health Unit, Health Protection Division, At that time,
the Homes staff were in the process of promoting the flu vaccine to all staff in the long
term care facilities and developed the draft policy for distribution to the bargaining units
and union representatives for input.
Discussion/Conclusion
Recently, Union/Management meetings were held at all three Homes and a
recommendation was made for revision to the policy, The recommendation was
incorporated in the document that is provided.
The policy and protocol document for Influenza Prevention and Surveillance is attached to
this report and will be included in the Homes Administration Policy Manual, Section Five
Safety and Infection Control.
Recommendation
That the policy entitled "Influenza Prevention and Surveillance Protocol" be approved for
implementation in Elgin County Homes
Approved for submission:
Respectfully submitted:
~
ck
Mark G," McDonald
Chief Administrative Officer
Marilyn D. Ie
Director of Homes and Seniors Services
CORPORATION OF THE COUNTY OF ELGIN
Influenza Prevention and Surveillance Protocol
Protection of Residents of Long Term Care Facilities
Protection of County Staff
Ensure appropriate staffing complement available for
resident care.
POLICY:
PURPOSE:
PROCEDURE
Long Term Care facilities will promote and provide the influenza vaccine to
staff in the facility. Onsite vaccinations will be provided to staff who have
signed consents.
Promotional material
1
2
staff.
Staff members must provide proof of influenza immunization to the
employer by the end of November. The Director of Nursing will be
responsible for maintaining the list of immunized staff members
al
be provided for
the vaccine wi
regarding
3
Staff who receive their vaccine at the long term care facility will be
recorded on the list noted above, and upon request by the staff, a record
of immunization will be provided by the Home. (note - the yellow
immunization record card .distributedby Public Health)
4
be
to
Staff who receive their vaccine at their personal physician's office wi
expected to provide documentation of the injection by showing the
immunization card to the Director of Nursing who will add their name
the list of immunized employees
5.
Employees who are unable to receive the influenza vaccine for medical
reasons will produce a note from their personal physician documenting the
reasons. The Employer will reimburse the employee for such expense
incurred.
6.
Staff who have not provided proof of influenza vaccination by the end of
November will be contacted in person and advised of the exclusion policy
that would take place during an outbreak.
10f4
32
7
F :\USERS\FLECKMD\fluvac.doc
continued
Influenza Prevention and Surveillance Protocol
POLICY:
Documentation of such discussion will be made on the Attached Form -
"Influenza Vaccine Refusal" Staff members who refuse the influenza
vaccination will be advised that the influenza vaccine - not amantadine -
is the preferred option for influenza prevention. Staff must be made aware
that amantadine is only effective during Influenza A outbreaks, thus would
not be an option during Influenza B outbreaks.
is confirmed
be excluded
8.
8.1 Unimmunized staff will not be allowed to work at the facility until they
receive the vaccine and two weeks have passed, or the outbreak is
declared over, or they begin amantadine for influenza A outbreaks (as
outlined following).
8.2 The Director of the Home (or designate) will advise the staff member
of the requirement to remain off work until the one of the criteria in 8.1
has been met. Excluded staff members may wish to use vacation,
stats/lieu time or will be off work without pay.
8.3 Exclusion of unimmunized staff members will be done by the
Management of the Home and, if necessary, by the Medical Officer of
Health through an order under Section 22 of the Health Protection
and Promotion Act. The Section 22 orders will order the Administrator
of the facility to exclude unimmunized staff. (copy of Section 22
attached).
8.4 Staff members with medical contraindications to immunization will be
offered amantadine during influenza A outbreaks.
20f4
33
F :\USERS\FLECKMD\fluvac.doc
continued
Influenza Prevention and Surveillance Protocol
POLICY:
Unimmunized staff members who beain a course of amantadine will
be aI/owed to return to work as specified below:
9.
9.1 Unimmunized staff who have NOT had any contact with the affected
facility in the period commencing 24 hours prior to the onset of the
first case of influenza A may take amantadine and return to work four
hours after ingesting their first dose (which is when the maximum
blood level is achieved) as long as they do not have influenza-like
symptoms.
9.2 Unimmunized staff who HAVE HAD contact with an affected facility
in the period commencing 24 hours prior to the onset of the first case
of influenza A can take amantadine and return to work 72 hours after
their last contact with the facility (one full incubation period) and at
least four hours after ingesting their first dose as long as they do not
have influenza-like symptoms.
9.3 Staff members taking amantadine will provide evidence satisfactory to
the employer that they have received and filled a prescription for
amantadine.
9.4 Staff members WITH an appropriately documented medical reason
for not receiving the flu vaccine will be paid for their regularly
scheduledshiftsthatthey need to stay.at home after beginning
amantadine.
9.5 Unimmunized staff members· WITHOUT an appropriatelydo.cumented
medical reason for not receiving the influenza vaccine may use
vacation, stat/lieu time or will be off work without pay for the time they
need to stay at home after beginning amantadine.
9.6 Unimmunized staff members WITH an appropriately documented
medical reason for not receiving the influenza vaccine and who
cannot take amantadine or cannot tolerate amantadine (to include
pregnancy) will remain off work until the outbreak is declared over.
They will þe paid for their regularly scheduled shifts which they are
unable to work.
9.7 Unimmunized staff members WITHOUT an appropriately documented
reason for not receiving the influenza vaccine and cannot take
amantadine or cannot tolerate amantadine will remain off work until
the outbreak is declared over. They can take vacation, stat/lieu time
or will be off work without pay.
Influenza Vaccine Refusal Form
Section 22 Health Protection and Promotion Act
Attachments:
30f4
34
F :\USERS\FLECKMD\fluvac.doc
THE COUNTY OF ELGIN
nfluenza Vaccine Refusal Form
of
CORPORATION
th day of
this
Ontario
Dated at
A discussion was held today with respect to my refusal of the influenza
vaccination and the following points were covered:
Influenza vaccine - not amantadine - is the preferred
option for influenza prevention.
Amantadine is only effective during influenza A outbreaks
and would not be an option during influenza B outbreaks
Contraindications of taking amantadine and side effects
that may accompany amantadine are:
known sensitivity to amantadine
history of epilepsy
psychiatric disorders (suicidal ideation, depression,
and psychotic behaviours)
or people with a high risk history of CHF.
A copy of the County of Elgin Flu Vaccine policy was provided to me and
understand the policy, procedure and protocol that will be followed.
Employee
Signed
Witness
Director of the Home
(or designated representatiave)
40f4-
35
F:\USERS\FLECKMD\fluvac.doc
Section 22
Health Protection and Promotion Act
(1) A medical officer of health, in the circumstances mentioned in subsection (2), by a
written order may require a person to take or to refrain from taking any action that is
specified in the order in respect of a communicable disease. R.S.O. 1990,c.H.7,s.22(1).
22
(2) a medical officer of health may make an order under this section where he or she is of
the opinion, upon reasonable and probable grounds,
that a communicable disease exists or may exist or that there is an
immediate risk of an outbreak of a communicable disease in the health
unit served by the medical officer of health;
(a)
that the communicable disease presents a risk to the health of persons in
the health unit served by the medical officer of health; and
(b)
that the requirements specified in the order are necessary in order to
decrease or eliminate the risk to health presented by the communicable
disease, c.H.7, s.22(2); 1997,c.30, Sched.D,s.3(1)
(~ì
'J
(3) In an order under this section, a medical officer of health may specify the time or
times when or the period or periods of time within which a person to whom the order is
directed must compíy with the order. R.S.O.1990,c.H.7,s.22(3)
the premises or a
An order under this section may include, but is not limited to,
requiring the owner or occupier of premises to close
specific part ofthe premises;
(a)
(4)
requiring the placarding of premises to give notice of an order requiring
the closing of the premises;
(b)
requiring any person that the order states has or may have a communicable
disease or is or may be infected with an agent of a communicable disease
to isolate himself or herself and remain in isolation from other persons
(c)
thing
requiring the cleaning or disinfecting, or both, of the premises or the
specified in the order;
(d)
requiring the destruction of the matter or thing specified in the order;
requiring the person to whom the order is directed to submit to an
examination by a physician and to deliver to the medical officer of health a
report by the physician as to whether or not the person has a
communicable disease or is or is not infected with an agent of a
communicable disease;
36
(e)
(f)
requiring the person to whom the order is directed in respect of a
communicable disease that is a virulent disease to place himself or herself
forthwith under the care and treatment of a physician
(g)
requiring the person to whom the order is directed to conduct himself or
herself in such a manner as not to expose another person to infection.
R.S.O. 1990, c.H.7, s.22(4); 1997, c.30, Sched.D, s.3(2)
(h)
An order under this section may be directed to a person,
(5)
present;
who resides or is
(a)
who owns or is the occupier of any premises;
(b)
who owns or is in charge of any thing; or
(c)
an enterprise or activity,
1990, c.R. 7 ,s.22
is engaged in or administers
in the health unit served by the medical officer of health. R.S.O.
(5)
who
(d)
1996 does not apply to,
a physician's examination of a person pursuant to an order under this
section requiring the person to submit to an examination by a physician;
1) The Health Care Consent Act,
(a)
(5
s care and treatment of a person pursuant to an order under
requiring the person to place himself or herself under the care
and treatment of a physician. 1996, c.2,s.67(1)
a physician'
this section
(b)
officer of health,
that a report will not be accepted as complying with the order
a report by a physician specified or approved by the medical
officer of health;
In an order under this section, a medical
may specify
unless it is
(a)
(6)
may specify the period of time within which the report mentioned in this
subsection must be delivered to the medical officer of health.
(b)
out
unless the reasons for the order are set
37
this section is not effective
I c.H.7,s.22(6,7)
990,
(7) An order under
in the order. R.S.S
REPORT TO ELGIN COUNTY COUNCIL
15,2000
Homes Report #2 for February
From: Marilyn Fleck, Director of Homes and Senior Citizens
Service Agreement with West Elgin Community Heath Centre,
Supportive Housing Program
Subject:
19,2000
Date: January
ntroduction/Backaround
Previously, County Council was made aware of a request from the Community Health
Centre in West Lome of a need for on call emergency services from the staff of the Bobier
Villa. At that time we entered into discussion with the bargaining unit and were not
successful to resolve the issues
Discussion/Conclusion
We have recently received protocol and documentation from the Supportive Housing Co-
Ordinator to move forward for the provision of the emergency on call service by Bobier
Villa staff. Staff have had the opportunity for input and are working with the management
to provide service to those individuals at Caledonia Gardens in the Supportive Housing
program
The advice from the Frank Cowan Company indicates that the employees are providing
services within the scope of their normal duties and would be included in the liability
coverage.
receive $5.000
Villa would
For the provision of the on call emergency service, Bobier
which would be directed to the nursing salary budget.
Recommendation
That the Director of Homes and Seniors Services be authorized to sign the service
agreement with the West Elgin Community Health Centre for the provision of on cal
emergency service for the Supportive Housing Program at Caledonia Gardens.
Approved for submission:
Mark G. cuonald
Chief Administrative Officer
Respectfully submitted:
~
Marilyn D. leck
Director of Homes and Seniors Services
2000
day of
West Elgin Community Health Centre
Supportive Housing Program
(hereinafter called the "Program"
this
made in triplicate,
This service agreement,
BETWEEN:
THE FIRST PART
OF
AND
Elgin County Homes and Seniors Services (Bobier Villa)
(hereinafter called the" Agency" OF THE SECOND PART
WHEREAS the Program, with funding assistance from the Ministry of Health,
Long Term Care Division has agreed to provide assistance with activities of daily
living with the intent of promoting independence for approved clients residing
at Caledonia Gardens in Dutton, Ontario. This assistance is meant to allow the
client to age-in-place (i.e. to remain in their own home as long as they are
mentally capable of directing their own affairs). This assistance is based on a
client-centred model of care (i.e. the Supportive Housing client assists in
directing, or directs, all care provided for them).
AND WHEREAS the Program is responsible for the selection and assessment of
clients for the aforesaid care, for authorization, arrangement and co_ordination of
services to meet the Supportive Housing needs of selected clients;
AND WHEREAS the Agency provides a Home for the Aged nursing service at
Bobier Villa in Elgin County, in the Municipality of DuttonjDunwich.
NOW THEREFORE the parties agree to the following:
The Agency will provide to the Program, overnight Emergency Response
coverage from 2200 hours (10 P.M.) to 0600 hours (6 A.M.) on a daily basis.
The Agency agrees to provide Emergency Response following procedures set out
by the Program, and in accordance with the appropriate governing bodies.
1
The Agency may provide this emergency response using Registered Nurses,
Registered Practical Nurses or HCAjPSW's as designated by the Agency.
39
\\EM_FS\SYS\USERS\FLECKMD\MGMT\CaledoniaSupH.doc
The Program will provide such equipment, supplies and services as necessary to
carry out the Emergency Response (pager, procedure manual, documentation,
in-service training).
The Program agrees to compensate the Agency in the amount of $5,000.00 per
year, payable in quarterly installments, for this Emergency Response Service.
INDEMNITY
The Agency agrees to indemnify and hold the Program harITÙess from any and
all losses, damages, costs or expenses (including reasonable solicitor's fees)
suffered or incurred by the Program directly or indirectly attributable to any
failure of the Agency to perform overnight Emergency Response services in
accordance with the provisions of this agreement or from any negligent act or
omission made by the Agency or its employees in connection with the
performance of Emergency Response Services.
The Program agrees to indemnify and hold harITÙess the Agency, it's directors,
officers, employees, agents and legalrepresentatives from and against any or all
loss, liability, claim, action, injury, damage and cost or expenses caused by or
arising out the performance of the Program, it's directors, employees and
representatives.
CONFIDENTIALITY of arty health information regarding the client is the
property of the Program and must remain strictly confidential. The identity and
all other information about the client, as well as information about the West
Elgin Community Health Centre and the Supportive Housing Program that the
Agency shall receive in the course of providing service shall not be used in any
way or for any purpose not directly related to the delivery of service. Agency
employees assigned to the Program will be required to sign a Program
confidentiality form.
2
40
ASSIGNMENT
This agreement may not be assigned or subcontracted by the Agency
\\EMJS\SYS\USERS\FLECKMD\MGMT\CaledoniaSupH.doc
will commence
_day of 2000 and will be
open-ended. The Agency may terminate this contract with ninety (90) days
written notice to the Program. This agreement may be terminated without cause,
by the Program, on giving thirty (30) days notice in writing to the Agency.
this agreement
TERM of
on the
this agreement has been executed as of the date
(Program Representative
and designation)
Please print
IN WITNESS WHEREOF
written above.
(Agency Representative
and designation)
Please print
(Signature)
(Signature)
3
1
4
(Date)
\\EM_FS\SYS\USERS\FLECKMD\MGMT\CaledoniaSupH.doc
(Date)
~r-" ,,..... - --::::¡:,7;;J
- .
- .
¿.,,'--- ,¡:;;¡ß
~' "" uo.;.,u...JJ ;jJ
,-
Number
File F:IUSERIBONNIEISH
documentatlon\pollcy &
procedure emergency
response.wpd
,1' West Elgin Community Health Centre
'1' Supportive Housing Policies and Procedures
Policy Title
response on a 24 hour basis to eligible
Approved by Board
The Supportive Housing Program will provide emergency
clients at Caledonia Gardens in Dutton, ON.
A request for assistance is initiated by the Supportive Housing (SH) client by pushing their
ERS (Emergency Response System). The response centre then places a call to the pager,
entering the response centre's number. The on-call staff responds by calling the listed
number, and receives infol1Tlation ç>n the client call.ing.
a)
Using the Caledonia Gardens entry keys, enter through the walkway. Take emergency
response kit (containing first aid kit, BP cuff and emergency keys) from SH filing cabinet in
the office.
b)
knock and let yourseif-in using the emergency key.
Go to appropriate apartment,
c)
Cancel ERS by pushing Cancel button
Call 911 to get ambulance assistance if this is needed. Wait with client. Buzz the front
door open to let .ambulance attendants in by pushing 9 on phone. Send a copy of the
client profile with the ambulance attendant. These can be found in the green client file
folder, usually found on the top of refrigerator. If ambulance not needed, reassure client,
settle him/her and lock up on leaving.
Assess client.
d)
e)
After responding to the emergency, write up the incident, what measures you took and
how long the response took, on a client progress note. Leave progress note on top of SH
filing cabinet before the end of the shift. This will serve as your report to the on-coming
staff. Return emergency response kit to filing cabinet.
f)
,
Call next-of-kin to notify them if this is appropriate. Check on progress of SH client at
hospital. You will need to meet the ambulance if the client is being returned the same
night. Make sure that the hospital is aware that the client will be staying alone on return
42
g)
jj~ ~ -f
'.':"['.' j.:~ .~:...I..:.;¡
'Ø~¡¡;i'
Number
File F:IU5ERIBONNIE\5H
documentatlon\poltcy &
procedure overnight
on-call.wpd
.-t' West Elgin Community Health Centre
If Supportive Housing Policies and Procedures
Policy Title:
o
1
Approved by Board
Overnight on-call coverage for the Supportive Housing Program (SH) will be provided from
PM to 6 AM daily by designated staff at Bobier Villa Home for the Aged in Dutton, ON.
o PM the designated staff turns on the SH pager.
Dial the group pager number (646-4779), and enter the Bobier Villa phone number. This
will notify the evening SH staff that he/she is no longer on-call. You will not be contacted
at this time, unless there is pertinent information that you need to know. If the evening SH
does not receive a page by 10: 15 PM, a call will be placed to Bobier Villa to see if there is
a problem with coverage.
1
At
a)
b)
throughout the night.
staff to let you know that you are no
The designated Bobier Villa staff carnes the pager
At 6 AM you will be paged. by.the oncoming SH
longer on-call. You then tum the pager off.
c)
d)
If you do not receive a page by 6: 15 AM, call the Supportive Housing Co-ordinator at
home and she will check into the reason.
e)
There is no need to document the on-call coverage, UNLESS there has been a request for
emergency response. (See Emergency Response Policy)
43
f)
,
REPORT TO ELGIN COUNTY COUNCIL
15,2000
Homes Report #3 for February
From: Marilyn Fleck, Director of Homes and Senior Citizens
Volunteer Recognition of Auxiliary Members
2000
1
February
Subject:
Date
Introduction/Backaround
Elgin County Homes have AuxIliaries and we are very proud to be associated with them
We have in the past provided an annual luncheon at the respective Home to honour those
individuals
Discussion/Conclusion
Volunteer Recognition in other organizations has been during the month of April and
many activities are usually planned to pay tribute to those who give so freely of their time
and talent in organizations such as ours.
This year we have approached the Auxiliary to include their annual luncheon during the
month of April when other community organizations are recognizing volunteers. The
Auxiliary members are delighted to be part of recognition and a suggestion has been
offered for Council to consider.
Many of the Auxiliary members have long service to the Homes and volunteer service
awards may be considered to be in order. Such awards could be fashioned somewhat
like the employee service awards and presented at the respective Auxiliary luncheons.
The Homes would ensure each Auxiliary member received an imprinted pen, specific to
the Home, at the luncheon
Recommendation
THAT the Director of Homes and Seniors Services be directed to organize the Auxiliary
luncheons in each Home; to provide for imprinted pens; and to develop award certificates
to honour Auxiliary members' service of 10, 15, 20 and 25 years, for presentation by the
Warden and County Council Members.
Approved for submission:
Mark G. onald
Chief Administrative Officer
fwL
Marilyn D:Fleck
Director of Homes and Seniors Services
Respectfully submitted:
~¿
Members of County Counci
Cathy Bishop,
Manager of Library Services
REPORT TO:
FROM
January 26, 2000
DATE
ADDITIONAL HOURS. SPRINGFIELD LIBRARY
SUBJECT
INTRODUCTION/BACKGROUND:
With the recent amalgamations, Malahide currently serves a population of 8,039
as opposed to 5,671 in 1997. The community of Springfield serves a population
of approximately 600 but draws on the surrounding areas. The Springfield
Library is the only branch library in the municipality. The library is currently open
9 hours per week over three days, including two evenings and Saturday. A
limited number of programs are offered, due to lack of open hours. A full range
of library services are offered, including Reference, Inter-Library Loan, Reader's
Advisory, Internet, Resume Maker, St. John's Ambulance Babysitter Course
Government Information and Elgin Tourist Information.
As the level of service steadily continues to increase, the workload of staff does
as well. Being open for a two-hour shift with only one staff member on duty
makes it difficult, if not impossible to complete tasks as needed and to provide
efficient service and prod uctivity.
factors to consider:
· Libraries today are becoming Information Centres;
Specialists
Public's expectations have changed with the added technology
Internet usage is well over 100 people per month
Lack of open hours limits demand therefore, limits meeting peoples needs
Extended hours would allow increased usage
Average circulation per staff hour is 16, Springfield is at 25 (exceeds
standards)
Provincial Standards recommendations that a community of Springfield's size
with similar pop. have a minimum of 12 open hours
Libraries are assisting with filling the void of loss of government
smaller communities
Potential for growth with upcoming development of infrastructure
sewers)
Libraries are a major focal point for social and intellectual
community
Partners with the local school on various activities
DISCUSSION
nformation
n
offices
and Librarians
·
·
·
·
·
·
·
&
in any
(water
stimulation
45
·
·
·
Page 2
Springfield Hours
Comparisons:
HRS. OPEN PER WEEK
23
10
18
21
21
POP. SERVED
831
600
634
980
650
TOWN
Ailsa Craig
Innerkip
Bayfield
Rodney
Bayham
CONCLUSION
Springfield Library plays a major role in the community and it would be very
beneficial not only to the public to have increased open hours with longer shifts
than two hours at a time but, to the staff as they could complete tasks in a more
productive manner.
The minimum standard for a library of Springfield's population is 12 open hours.
I am recommending based on Springfield's community needs and their
circulation that Springfield Library increases their open hours to 13. In
relationship to increasing the open hours, it would be suggested that staff would
require 1 additional hour each over the increased open hours to assist them with
tasks such as unloading the book drop, wanding in books and shelving materials
etc. Please keep in mind that the staff usually work alone.
RECOMMENDATION
THAT the Springfield Library be permitted to increase their open hours from 9
hours a week to 13 hours a week effective March, 2000 and;
THAT the Springfield staff be permitted to increase their staff hours by 5 hours a
week each effective March, 2000 with an approximate increase of $9,300.00 in
the library budget.
Approved for Submission
46
Respectfully Submitted
Cathy B~OP
Manager of Library Services
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
JANUARY 24. 2000
SUBJECT: ROAD CLOSING - MUNICIPALITY OF BAYHAM
DATE
Introduction
The Municipality of Sayham wishes to close a road allowance in the former Village of Vienna
Discussion/ Conclusion
That the County of Elgin has no concerns to the Municipality of Bayham closing the road
allowance, in the former Village of Vienna. between Lots 15 and 16, Concession 3. described as
Part #2 on Reference Plan #11 R-6293.
Recommendation
That the County of Elgin has no objection to the Municipality of Bayham closing the road
allowance, in the former Village of Vienna, between Lots 15 and 16, Concession 3, described as
Part #2 on Reference Plan #11 R-6293.
R SUBMISSION
47
RESPE~rFyt. SUBMITTED
Ú/NV ß M4
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
JUSTIN LAWRENCE, CONSTRUCTION TECHNICIAN
ENGINEERING SERVICES
FROM
JANUARY 26. 2000
SUBJECT: TENDER FOR SIGN REPLACEMENT /2000-01
DATE
Introduction
As part of the Engineering Services proposed capital program this year all roadway signage
within the Municipality of Bayham and the Township of Malahide will be updated to meet current
standards and the provisions of County of Elgin By-Law 96-15.
Discussion/ Conclusion
Quotations for the manufacture of specific roadway signage were sent out to 4 sign
manufacturers in Ontario on January 6, 2000 and all 4 submitted prices. Quotations were
received until January 28, 2000 and total prices ranged from $18,175.41 to $21,468.86
including taxes
175.41
price of $18
the lowest
Scugog Signs Ltd. submitted
Sign
for
Recommendation
That the Scugog Signs Ltd. price of $18,175.41 including taxes be accepted
Replacement / Contract No. 2000-01 per the proposed 2000 Capital Program
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
RE%:.,ECTFULL Y SUBMITTED
UIWtt ~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
OOOl.doc
48
ROADWAY SIGNAGE
CONTRACT NO. 2000-01
[G.S.T. AND P.S.T. INCLUDED]
January 28. 2000
COMPANY AMOUNT
SCUGOG SIGNS LIMITED $18,175.41
MECHANICAL ADVERTISING INCORPORATED $18,737.55
OWL-LITE RENTALS & SALES $19,762.03
DOUG BERGMAN ENTERPRISES INCORPORATED $21,468.86
49
REPORT TO COUNTY COUNCIL
PETER DUTCHAK
ENGINEERING SERVICES
FROM
FEBRUARY 4. 2000
ENGINEERING SERVICES PICK UP TRUCK
DATE
SUBJECT:
Introduction
The Engineering Services Department has invited 10 dealers within Elgin County to submit
purchase and lease prices (plus one from the City of London who requested to submit a price)
for a year 2000 extended cab full size pick up truck. The only features mandatory on the
vehicle were: automatic transmission, air conditioning, reclining seats and a radio.
Discussion/ Conclusion
A total of 6 quotations were received on or before 12:00 noon Friday, 04 February 2000. Prices
include all taxes, freights and administration fees. Prices also include the County's 1995 Ford
Taurus as a trade in.
Monthly Lease
Payment
Purchase Price
Type of Truck
Dealer
$459.20
$449.11
$512.88
$513.94
$483.97
$395.00
$22,843.60
$23,990.15
$25,120.60
$25,471.80
$27,647.25
No price submitted
Ford F150
Ford F150
Ford F150
Thomas
Dodge Ram 1500
GMC Sierra 1500
GMC Sierra 1500
Thomas
Thomas
Eastway Ford Ltd., St.
Co-Trac Ford, Dutton
Talbot Ford Lincoln, St.
Elgin Chrysler Ltd.
Disbrowe Motors, St.
Lease Source Ltd
The lowest purchase price was submitted by Eastway Ford in St. Thomas. Their purchase price
included all taxes, freight and administration charges was $22,843.60 (including the County's
1995 Ford Taurus as a trade in).
The lowest monthly lease payment was submitted by Lease Source Ltd. in London. Their
monthly lease payment (based on a 36 month term and a total of 105,000 kilometers or 35,000
kilometers annually) including all taxes was $395.00 per month (also including the County's
Taurus as a trade in).
50
Page 2
REPORT TO COUNTY COUNCIL
FROM PETER DUTCHAK
ENGINEERING SERVICES
FEBRUARY 4, 2000
ENGINEERING SERVICES PICK UP TRUCK
DATE:
SUBJECT:
Discussion/ Conclusion (continued,
As realized by other Municipalities throughout Elgin County, leasing vehicles can provide some
benefits that an outright purchase does not. Some of these benefits include
There is no initial capital cost and therefore no monies wi
Account.
The residual value of trucks is high on leases therefore by leasing the County
smaller percentage of the depreciation of the vehicle.
After 3 years of usage there is a greater probability that only wearable parts (tires,
etc.) will have to be replaced and expensive engine and transmission repairs will not
be done,.
That the County will always have a newer vehicle which may be directly associated with its
reliability, safety features, gas economy and its appearance.
In three years the functionality of the Engineering Services Department may drastically
change and at that time it may be determined if a vehicle is necessary at all or maybe more
vehicles are required.
After 3 years time the County may decide to buy the truck outright or
again, it is our option at that time.
Taxes (P.S.T. and G.S.T.) are paid on
upfront.
Monthly payments could be charged
mainly used during that period.
the Roads Reserve
is paying a
brakes,
have to
be taken from
1
2
5
3
4
lease
and
it
retu rn
6
not
the vehicle was
and
is used
which
the vehicle
for
project
monthly basis as
job or
to a particular
a
7
8
Therefore upon reviewing the costs and associated benefits with leasing a vehicle it is
determined that the County derives the most value and flexibility by leasing a GMC Sierra 1500
pick up truck from Lease Source Ltd. in London for the monthly payment of $395.00.
Recommendation
THAT the Engineering Services be authorized to lease a pick up truck from Lease Source Ltd.
for the monthly payment of $395.00 including taxes for 36 months including the County's 1995
Ford Taurus as trade.
RCDw;~ Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
R SUBMISSION
MAR ALD
CHIEF ADMINISTRATIVE OFFICER
5
1
"DRAFT"
SERVICING EVALUATION SUMMARY - THE NEW ELGIN MANOR
Information and Instructions For Bidders
The County of Elgin intends to build a new Home For The Aged (approximately 80,000
square feet) on a site adjacent to its present Home known as Elgin Manor, on Fingal Line
in the Township of Southwold. (see Site Plan attached) The new Home will contain 90
beds and will not retain commercial laundry facilities. The Home may also have other uses
such as community meeting places, fitness space and space for a doctor's office, etc.
The present Home may be converted into apartments having a maximum occupancy of 70
units, assuming two people per unit with laundry facilities on site. The current facility is
serviced by an existing lagoon system. The lagoon is a two celled facultative pond
system, approximately 1.5m deep, with each cell having an approximate volume of 7,000
cubic meters. The surface area of each cell is approximately 5,370 square metres in area.
Bidders are expected to provide a total cost to decommission the existing lagoon system
including obtaining all necessary approvals for the County of Elgin.
the
mitedto
nclude and may not be
Your estimate of decommissioning costs shal
following:
Removal of sludge and contaminated soil;
Delivery of all necessary authorizations and approvals
Ministry of Environment Certificate of Approval;
Filling and grading with clean backfill;
Removal of existing berm;
Removal of existing fence;
Grade available topsoil from the lagoon site.
The successful firm will be responsible for (in addition to costing and decommissioning the
present lagoon system) designing and constructing a small package treatment system
which would provide full mechanical treatment of the sewage from both facilities, with a
discharge to the same receiving stream. It would be constructed on the proposed site,
allowing for the abandonment of the existing lagoons. Your bid shall be based on a final
effluent criteria, as provided by Ministry of the Environment (attached).
Water will be supplied to both facilities through a proposed 12 inch water-line from Fingal
to the new site. The water-line will be constructed separately by the Township of
Southwold and does not form part of this proposal.
Your sealed bid will contain a final price for decommissioning, including al taxes,
contingencies and engineering fees and a final price for designing and constructing a small
sewage treatment system, including all taxes, contingencies and engineering fees
at
Mark G. McDonald. Chief Administrative Officer,
For further information, please contact
(519) 631-1460, ext.161
COUNCIL CORRESPONDENCE - FEBRUARY 15.2000
Items for Consideration
K.G. Sloan, Administrator/Clerk, Municipality of Central Elgin, with a resolution
concerning the FCM Municipal Rights-of Way Defence Fund. (ATTACHED)
1
Municipality of South Bruce, with a resolution demanding that the Provincial
Government continue a level of funding that reflects the importance of the agricultural
industry to the Province. (ATTACHED)
2
E.C. Wagg, City Clerk, City of Niagara Falls, regarding a resolution endorsing a petition
calling for the Federal Government to make amendments to the Young Offenders Act.
(ATTACHED)
3.
Steve Peters, M.P.P., Elgin-Middlesex-London, with information and requesting
Council's support for the "Healthy Futures for Ontario Agriculture" (ATTACHED)
4.
Louise Gartshore, City Clerk, City of Woodstock, with a resolution requesting the
Federal and Provincial Governments to fund health care to provide a standard
acceptable to the OMA. (ATTACHED)
5.
Paul Courey, Paroian, Raphael, with correspondence to the Department of Fisheries &
Oceans regarding Maintenance Guidelines for Municipal Drains. (ATTACHED)
6.
Lloyd Perrin, Coordinator of Physical Services, Municipality of Central Elgin, requesting
review of Maintenance of Highbury Avenue Winter Control Operations. (ATTACHED)
7
Gordon M. Burns, Clerk, Town of North Perth, regarding CRF Funding Issue for
Farmland/Management Forest Tax Rebate/Ratio.
8.
Jayne Carman, Deputy Clerk, County of Brant, with a resolution concerning
OMAFRA's review of Bill 66 and the impact on the programs and organizations
funded under this Bill.
9.
Ruby Allen, President, Elgin County Unit, Canadian Cancer Society, requesting
Council's support of retain the Elgin County Unit office in the event of a possible
merger of the Elgin County and London Middlesex Unit offices.
52
"
10
9v£unicipa£ity of Centra[ 'Efgin
Corporation of t!1.e
r£!1.e
Ph.519·631·4860 Fax 519·631·4036
Floor. St. Thomas, Ontario N5R 5V1
sl
450 Sunset Drive,
'<
January 18, 2000
Mr. Mark G. McDonald,
Chief Administrative Officer,
County of Elgin,
450 Sunset Drive,
St. Thomas, ON
N5R 5Vl
Proceedint!: Initiated bv The Canadian Radiotelevision and
Telecommunications Commission
Dear Mr. McDonald:
hts-of-Wa
Ri
Re
Please find enclosed herewith a copy of a report prepared by Co-ordinator of Physical Services
Lloyd Perrin and attached correspondence from the Federation of Canadian Municipalities regarding
the above referenced matter.
and the following
17, 2000
Monday, January
meeting of
its
at
this report
were passed:
Council reviewed
resolutions
BE IT RESOLVED THAT Council receive Report PW3.00 AND THAT Council is not agreeable
to to the FCM Municipal Rights-of-Way Defence Fund in the amount of
making a contribution
$345.00.
and
THAT: The Council of the Municipality of Central Elgin recommend that Elgin County Council
consider making a contribution to the FCM's Municipal Rights-of-Way Defence Fund on behalf of
the County and area municipalities in accordance with FCM's Members' Advisory.
53
..../2
2
kindly bring this matter to the attention of County Council at your earliest convenience.
me.
kindly contact
is required,
If any further information
/71
K. G. Sloan
Administrator/Clerk
Would you
54
~
KGS:gv
Encl
The Municipality of
Central Elgin
DATE: January 13, 2000 REPORT: PW-03-00
TO: Council of the Whole
PREPARED BY: Lloyd J. Perrin
Coordinator of Physical Services
SUBJECT: Rights-of-Way Proceedings CRTC
TO COUNCIL: January 17, 2000 APPROVED Y N OTHER
RESOLUTION NO.
PW-03-00 as
Elgin receive report
Central
REPORT
MUnicipality of
of the
Ii
RECOMMENDATION: THAT Counc
information
to
the provision of funds
wishes to proceed with
it
AND THAT Council provide direction as to how
the Municipal Rights-of-Way Defence Fund.
REPORT: As Council may recall, at the January 101h, 2000 meeting of Council, staff were directed
to report back on the correspondence from the Federation of Canadian Municipalities (FCM) regarding
the upcoming public proceedings which have been initiated by the Canadian Radio and
Telecommunications Commission (CRTC) regarding telecommunications companies access to
municipal right of ways.
The FCM's first principal that mUnicipal government must have the ability to manage the occupancy
of these rights-of-way is currently possible in Ontario Municipalities. Currently, utilities are required
to obtain a Municipal Consent prior to working or installing plant on the municipal ríghts-of-way.
,L'~ consent approves the running line (vertical and horizontal) as well. as well it sets
h respect to rehabilitation of the rights-of-way.
Typically, t,,,~
conditions
municipal governments recover all costs associated with
This could be deemed as the cost of doing business for the
The FCM's second principal is that
occupancy and use of rights-of-way
utility.
that municipal governments should not be liable for the costs of relocating
and broadcasting facilities for bona fide municipal purposes. Currently, if a
the relocation of a utility as a result of road construction etc. the municipality
and material costs. This does not seem equitable when the utility (telephone)
without charge
The third principal is
telecommunications ,
municipality requires
pays 50 % of labour
uses the municipal ri! ht-of-way
The fourth principal is that municipal government should not be liable for losses associated with
damage to telecommunications plant. Currently, if there is damage to telecommunications equipment
as a result of usual maintenance activities (snow plowing, grass cutting etc the municipality is
required to cover the costs of repair
Currently, telecommunication companies use municipal rights of way as servicing corridors for their
plant. These companies include but are not limited to Telephone, Cable TV etc. At present there are
no fees paid to municipalities for the use of the public rights-of-way with the exception
Telephone companies utilize Hydro poles for the stringing of their cable In this
when
nstance a nominal
55
pole rent is charged annually. As Council IS aware, there is a cost for the acquisition and maintenance
of these public rights of way. The FCM's fifth position is that as a result of these right of
value, municipalities should receive fuli compensation for utility's occupancy on them
nclude but not be limited to lease agreements, rental agreements etc
ways having
These could
itation of funds for the MUnlcípai Rights-of-Way
capita which transiate to $345.00 for
The conciusion of the FCM's correspondence IS a SO[IC
Defence Fund. The funds the FCM is asking for is 3 cents per
the Central
Elgin
Municipality of
Prepared By:
56
,
Lloyd J. Perrin
Coordinator of Physical Services
ADVISORY
,
MEMBERS
Initiating Rights-of-Way Proceeding
must register before January 7, 1999
CRTC
Participants
cus on issues
for municipal
(Ottawa, January 4,2000) The Canadian Radiotelevision and Telecommunications
Commission (CRTC) recently initiated a public proceeding to examine telecommunications
companies' access to municipal rights-of-way. Although the proceeding will fo
in Vancouver, the principles developed wil' set important precedents
governments
Vancouver and FCM both hold that telecommunications companies installing networks on
public land must abide by municipal requirements and compensate municipal governments
for the use of that land. In early 1999, a telecommunications provider, Ledcor, installed fiber
optic cable on Vancouver property without approval of, or compensation to, the City. Ledcor
alleged that Vancouver's terms and conditions were too onerous. Because the principles
involved are so important, many large telecommunications providers are parties to the public
proceeding
Municipal governments need not participate as FCM will file a submission on members'
behalf. FCM's submission represents the united position of FCM's Telecom Subcommittee,
comprising expert staff from Vancouver, Surrey, New Westminster, Edmonton, the Alberta
Association of Municipal Districts and Counties, Calgary, Winnipeg, Toronto, Ottawa, Ottawa-
Carleton, Quebec City, and Halifax.
It is important to present a strong, united position to the CRTC, Members wishing to file
independent submissions should inform FCM immediately and register with the CRTC by
January 7. Submissions must be made by January 28. By filing submissions members
become parties to the proceeding and must be prepared to allocate staff resources for the
subsequent intensive interrogatory [question] process.
Members who wish only to monitor the proceeding can register an email address with the
CRTC by January 7 to receive electronic copies of all documentation Documents will also
be posted on the CRTC website.
FCM will encourage the CRTC to establish a clear and fair protocol for access to municipal
property by telecom companies. This protocol will facilitate the negotiation of reasonable
settlements conforming to the five FCM rights-of-way principles. These principles are
/2
57
~
-2-
1. In pursuance of bona fide municipal purposes, municipal governments must have the
ability to manage the occupancy and uses of rights-of-way, including the establishment of the
number, type and location of telecommunications and broadcasting facilities, while taking into
account applicable technical constraints.
If 2. Municipal governments must recover all costs associated with occupancy and use of rights-
of-way by telecommunications service providers and broadcasting undertakings.
for the costs of relocating
required for bona fide municipal
responsible
if relocation is
3. Municipal governments must not be
telecommunications and broadcasting facilities
purposes
4. Municipal governments must not be liable for losses associated with the disruption of
telecommunications or broadcasting services or with damage to the property of
telecommunications service providers or broadcasting undertakings as a result of usual
municipal activities or the activities of other parties.
5 Recognizing that rights-of-way have value, municipal governments must receive ful
compensation for the occupancy and use of municipal rights-of-way by telecommunications
service providers and broadcasting undertakings.
All municipal councils should endorse these five principles and contribute to the FCM
Municipal Rights-of-Way Defence Fund, established in 1997. The telecoms have deep
pockets and will go to great lengths to protect their traditional freedom of action. Only
collectively can the municipal world advance its interests. Fortunately, many municipal
governments have already contributed, but resources are running low. We implore councils
which have not yet forwarded the critical three (3) cents per capita to do so right away,
Policy
Jena Cameron
jcameron@fcm.ca
58
please contact
For more information on the issues or FCM's position
Analyst, at (613) 241-5221 , ex!. 299 or email address
Page BB2
01
P
CLERK-Elgin Co
619
97
FAX NO, 416
Vi' OV'-.J~_&.~"....,.....-_......-
1 519 £.33 7£.£.1
ASSOCIATIon OF?->
AMO
MU!'ilC!I'ALH ~
PM
EST
FEB-OI-OO rUE 03:41
1£.:29
B2IB1/BB 23
/
DATE:
;2.
,
-
I.
II
MOTION #MOO -
SECONDED BY:
MOVED BY;
WlfEREAS the majority of our ratepaycrs rely on Agriculture for thcir livclihood;
AND WHEREAS therc is a serious conccrn that our Provincial Government is devaluing
the importance of Agriculture and Agricultunl Business in our Province by continually
slashing funding, over the last few years, to the Ministry of Agricull'ure,
Food and Rural Affairs
AND WJlEREAS the support, information and education available through local
OMAFRA Offices and Staff are vit¡r~ to obtaining independent professional advice;
AND WHEREAS Govermnent programs that offer financial support necd to be more
easily accessible and funding paid out more promptly
AND WHEREAS recently anno\Ulced programs appcar to make funding available to
farmers, in reality they eliminate the eligibility of many of our grass roots producers-
family farmers;
NOW THEREFORE be it resolved that the CO\Ulcil ofilie Municipality of South Bruce
demands that all members of the Provincial Government bc made to realize the
importance ofthe AgrieuJtural Industry to this Province and that the Provincial
GoverlU11cnt ensures the future of the Ministry of Agriculture, !lood and Rural Affairs by
cl:mtiouh!J!: _3 le"et~r fundinl! thatrenects this imD~rtal\ce'
AND FURTHER that the Provincial Government re-examine their actions over thc past
few months that might indicatc a lack of appreciation for this very important part of our
economy and well-being, and revisit some of the cost cutting decisions that they have
made.
DIVISIQ!'i OY VOTES:
Yeas: ~;
'"
REEVE:
Bregman
Campbell
Kamrath
Kieffer
Kre\1t~wiser
Seott
Willard
_.....-~---
--.--.--
--
-~
-,.------
~
~ .-
defeated
~'
...Þ~
Box 540, TEESW A TER, Ontario NOG 280
Phone (519)-392-6623 Fax (519)392-6266
PLEASE SUPPORT OUR RESOLUTION AND REGISTER YOUR SUPPORT WITH THE PREMIER AND OTHER MINISTERS
AG., FOOD & RURAL AFFAIRS, ANa M.M.A.H Elizabeth Stobo, Clerk
59
..
This material is provided under contracl as a paid service by the originating organization, aod does ootl
neeessorily rolled the views or positions of the Association of Municipalities of Ontario (AMO), its -
subsidiary companies, officers, di~ors or aRcnts.
E.C. Wagg
City Clerk
(905) 356-7521
(905) 356-9083
wwagg@eity.niagara/alls.on.ea
Te
Fax:
E-mai
Rein Van Brenk
Clerk's Department
City of Niagara Fails
4310 Queen Street
P.O. Box 1 023
Niagara Falls, ON L2E 6XS
web s~e: :~~:!~:£¡!:Y:.º,\!!.&ª~ªf~JJfi:_~?:!!:£!"
Please Circulate To
2000
January 21
The Head of Council
All Municipalities in Ontario
meeting. held on Monday January 17. 2000
make amendments to the Young Offenders Act that
Young Offenders Act
The Council of the City of Niagara Falls at their last regular
endorsed a petition calling on the Federal Government to
would cause it to become a deterent to young offenders.
Subject
The text of the petition is as follows:
"We the undersigned residents of Canada. draw the attention of the House of Commons to the following:
THAT crimes commited by serious. habitual and violent youths are of great concern to Canadians.
TRA T the number of serious crimes commited by youths would decrease if the Young Offenders Act or other
legislation were amended to hold youths more fully accountable for their behaviour and to increase periods of
incarceration, to deter young persons from commiting criminal acts.
THEREFORE your petitioners call upon Parliament to significantly amend the Young Offenders Act or
other legislation to include, but not be limited to:
Malting protection of society the number one priority and removing "least intrusive interventions" rules
Creating criteria to identify serious. habitual and violent young offenders; ensuring swift automatic consecutive
sentencing for these offenders; ensuring these offenders are kept separated from other young offenders; allowing
the publishing of these offenders' names; and ensuring these offenders are transfered to adult facilities upon
turning 18 years of age.
Increasing the penalty for murder to a minimum of 15 years. and a maximum of 7 years for other offences.
Ensuring automatic sentencing for the criminal use of weapons.
Adding anti-racketeering and street gang provisions with consecutive sentences for criminal gang members.
Removing restrictions hindering police in dealing with youth; ensuring Social Services aggresively intervene
with youth under 12."
the Minister of Justice & Attorney General of Canada
The support of your Council for this petition, conveyed to
would be greatly appreciated.
E.C. Wagg. C.M.O
City Clerk
"This is '" paid ",nnounœment lInd vi¡;w$ "'nd comments
expreued herein 'ðre notenclor:sed by Þ.MCTQ"
Working Together to Serve Our Community
60
Constituency Office:
542 Talbot Street
SI. Thomas, Ontario
N5P 1 C4
~
Ontario
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1M
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free-1-800-265-76
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
_'" <1 ~ ,-,--1 n-:' ,;f --:-, \'j)",~'7:i'
~\' 1\£"-(. "\-;'1,,\'11\ -'I I
"J, __--""'\\ ,-;"., \ . \.:-:'0.',"'''''''
<N ::".",:".ç{;/ U',:;:lL \.'~' --'"' -
JA\I1 g 1 ~\)\)\)
January 26. 2000
C(}U~s\"{ Of I::LG\t-'\ .
n' """,~C«"ß"""H;:' \~.::"","I'J""
&\¡JW:':I,¡ci"; ¡ \'w"I I".' ,,~.\i\lI\J~\O
I am writing to ask you to join with me in promoting a new initiative that will encourage
partnerships in Ontario's dynamic agri-food industry. Healthy Futures for Ontario Agriculture
will help ensure our industry continues to generate jobs and economic growth, maintain the
safety and quality of our food production system, and safeguard the environment on which it
depends.
The County of Elgin
450 Sunset Drive
St. Thomas, ON, N5R 5V1
Under the program, Ontario farmers, agri-food businesses, farm, commodity and food industry
organizations, rural municipalities, conservation authorities and other rural organizations are
asked to submit project proposals that focus on:
enhancing the safety and quality of Ontario food products
capitalizing on marketing and export opportunities; and
improving rural water quality and making efficient use of rural water resources
·
·
·
Healthy Futures was developed by the Ministry of Agriculture, Food and Rural Affairs in co-
operation with the Farmers of Ontario and many others involved in the agri-food industry and is
the fulfillment of a commitment made in the 1999 Ontario Budget.
an application guidebook and forms to complete to participate in
PIIi1!!'se contact our office for
~h.\~ initiative,
Yours Sincerely
~~
6
Steve Peters, M,p.P.
Elgin-Middlese~,!-ond9J?
SJP:èh:encl
background
fiche d'information
rurales
® Ontario
Ministry of Agriculture, Food and Rural Affairs
Ministère de I'Agriculture de l'Alimentation et des Affaires
999
December 16,
Healthy Futures for Ontario Agriculture
The four-year, $90 million Healthy Futures for Ontario Agriculture program is aimed at
maintaining and building on the success of Ontario's agri-food industry, which annually
contributes $25 billion to the provincial economy, generates $6.2 billion in agri-food
exports, and employs more than 640,000 people.
The program was developed by the Ministry of Agriculture, Food and Rural Affairs in co-
operation with people involved ;n the provir:::e's ag~i·food industry.
Goals
to:
enhance the safety and quality of Ontario food products
capitalize on marketing and export opportunities
improve rural water quality and make efficient use of rural water resources
the agri-food industry
focuses on encouraging
The program
·
·
·
Eligible projects
invest in three main program initiatives:
Rural Water Quality focuses on implementing best management practices or
technologies in the agri-food sector to safeguard water quality and quantity in rural
Ontario.
Ontario Agriculture wi
Healthy Futures for
Field to Fork Food Safety and Quality provides funding and access to technical
expertise to assist the agri-food sector in maintaining and expanding its capacity to
meet domestic and export market demands with regard to food safety and quality.
Healthy Futures Innovation supports applied research, new product development,
expanded market access and the creation or adoption of technologies, practices and
processes that enhance food safety and water quality. This includes implementing new
verification and reporting systems.
./2
Who can apply
Alliances of two or more arm's-length businesses in the agri-food sector.
Not-for-profit agricultural, commodity and food industry groups, rural municipalities
and agencies.
Individuals and individual businesses are not eligible
62
·
·
·
2
Key facts
Provincial government funding is generally available for up to 50 per cent of total
project costs.
Government funding may be available for up to 70 per cent of total project costs
under special circumstances.
Up to 25 per cent of eligible costs can be allocated for project equipment.
Project funding from other provincial or federal programs will be considered as
program funding for determining the Healthy Futures investment.
n-kind contributions will not be recognized.
·
·
·
·
·
If
What you need to do
Submit a short concept paper outlining the project and the partners in general terms
your concept meets program objectives and criteria, staff will contact you to help
develop a full application.
The full project application will require a complete business plan, outlining partnerships,
a marketing plan, a work plan, a human resources plan and a financial plan, as well as
an evaluation plan.
An independent expert review panel will be established to recommend the best projects
for investment to the Minister of Agriculture, Food and Rural Affairs.
Where to get applications
Applications are available in printed form at Ontario Ministry of Agriculture, Food and
Rural Affairs (OMAFRA) offices. Information and application forms are also available on
the OMAFRA home page: www.qov.on.ca/omafra Applications must be submitted by
March 1, 2002. Projects must be completed by March 31,2003.
\,
63
For more information,contact:
Healthy Futures for Ontario Agriculture Secretariat
Ontario Ministry of Agriculture, Food and Rural Affairs
1 Stone Road West
Guelph, Ontario
N1 G 4Y2
Tel: 1-888-588-4111
Fax: (519) 826-4336
Invite Ontario home for dinner
Invitez l'Ontario à votre table
~~}
1:.j"'DO
news release
. ,.
communique
® Ontario
Ministère de l'Agriculture,
de I'Alimentation et des Affaires
Ministry of Agricuiture.
Food and Rural Affairs
rurales
1999
6,
1
December
Ontario government launches Healthy Futures for Ontario Agriculture
Milton - The four-year, $90 million Healthy Futures for Ontario Agriculture program was
launched today by Agriculture. Food and Rural Affairs Minister Ernie Hardeman
"Healthy Futures demonstrates the Mike Harris government's commitment to ensuring
that Ontario's dynamic agri-food industry will continue to generate jobs and economic
growth, mainta.in the safety and quality of our food production system, and safeguard
the environment on which it depends," Hardeman said.
The program is designed to encourage partnerships throughout the agri-food industry
and in rural areas to carry out projects that will enhance the quality and safety of the
food supply, safeguard rural water quality and quantity ana" tC;i tiëiSe access to domestic
and global markets. Government funding will be available for up to 50 per cent of
project costs in most cases, and up to 70 per cent in special circumstances, with the
balance of costs to be met by project partners.
Announced in the 1999 Ontario Budget, Healthy Futures for Ontario Agriculture was
developed in response to priorities identified earlier this year by members of the agri-
food industry and ministry staff.
"Healthy Futures is a product of the ideas and suggestions of our partners in the
industry," Hardeman said. "With the support of these partners, this program will put
Ontario on the leading edge of innovative technology, improved productivity, and
increased agri-food exports."
Further details on Healthy Futures for Ontario Agriculture are available at Ontario
Ministry of Agriculture, Food and Rural Affairs locations, through the OMAFRA web site
at www.aov.on.calornafra or by calling 1-888-588-4-11 î.
30
Diane Coates-Milne
Healthy Futures for Ontario Agriculture Secretariat
(519) 826-3380
Jon Hamilton
Minister's Office
(416) 326-3073
Ref:
(version français disponible)
\,
Invite Ontario home for dinner
Invitez ¡'Ontario à votre table
64
~.¥
~"DO
B2/B3/BB 23:26:59 EST ASSOCIATION OF?-> 1 519 633 7661 CLERK-Elgin Co Page BB2
FEB-03-00 THU 12:40 PM AMO FAX NO, 416 971 6191 p, 01
r¡::'D-t:J(;-,t;;t:¡~f(J ...\....;10 .....~ I I UI WL, U~..:IIU\"''' ~.~ ~~~ ~~ , .................
@) OFFICE OF TIm DIRECtOR
" OF ADMINISTRATIVE
Sm\.V1CES
CàyH.JI
P.O. 80>: 4Ø
'OD Dundas Slreol
'~of VI.odal""!>, ON
Wo~ '~Iock N4S7W'
Telepho". (~19) 539·1291
February 2, 2000
Municipalities of ontario
Atten'i::ion: City Clerks/Chief Administrative Officers
The following resolution was passed at the Regular Council Meeting of
December 2nd, 1999:
"That on behalf of the citizens of Woodstock, Counc;il request that the
Federal and Provincial Governments fund Health Care to sufficiently
alleviate the backlog of patient waiting lists and in turn set up
Universal Med Care to the standard acceþtable to the OMA;
And further that this resolution be forwarded to all municipalities in
Ontario for their endorsement."
Yours truly,
~~~
Lou~se Gartshore
City Clerk
LG/csk
65
This material is provided under contract as a paid service by the originating organization, and does nol
necessarily rd1ect the views or positions of the Association of Municipalities of Ontario (AMO), its
subsidiary companies, officers, directors or agents. "
" 1\ ÌI
G,::.1 ,}dj
¡-:"7ì ¡-- I
I¿\ìl \l~:'~-'-
B ROlAN
------------ ---
RAPHL
2000
4
FEB
2000
1
February
COUNTY OF ELGIN
I",., '" ·I~'-·'c,'~'" '.~ A"'Ri\I1CES
,\~ l:'\f¡;11Ù,;,b_~ ,. ''"I'v!'k<,!P';'i~- ~lr "'-::: ,'.
~;", ,u ."".,~," Ü\. ~ ..."'" 'ó¡,.¡.....!\I\ .. '. ,
COpy
& Oceans
Department of Fisheries
867 Lakeshore Road
P.O. Box 5050
BURLINGTON, Ontario
L7R4A6
PAI\OIAN. RAPHAEL, COUREY. COIiEN <I< HOUSTON
BARRISTERS & SOLICITORS
TlLUUP.Y WINDSOR TORONTO CHATHAM
ist
Christine Stoneman, Biolo
Attn:
.- BERT RAPHAEL, Q.C.,l.SM
Au..AND.Hou5rON,Q.C. (1935-1993)
CAnS.CoHEN, Q.C.
. STAN RApHAEL, Q.C.
. RUDOlPHloBL, Q.C.
DoUGLAS A. SuI.MAN, Q.C.
DAVID CAVlU
RoBERTB. WILSON
Dear Madam:
al Drains
Subsequent to the presentation by your large delegation at the meeting of the
Council of the County of Elgin on September 28,1999, I have been directed to
draft a response to your proposed guidelines.
RE: Maintellance Guidelines for Munici
JAMESD. WICKEIT
RAYMOND O. CoLAUIT1
BRlANP.NOLAN
DAVlDE.JACICUN
DAViDG.GREENAWAY
I have expressed my opinion to the County that DFO has no jurisdiction under
the Fisheries Act to regulate, issue guidelines, or expend public funds on matters
pertaining to drainage works constructed under the Drainage Act (Ontario), unless
those drains are natural watercourses. Arguably, municipal drains constructed as
improvements to natural watercourses are subject to a shared jurisdiction.
)ERRyF.O'BRlEN
}>¡,ïER K. HRASTOVEC
NANCY J. NICHOLSON
0. JOSEPH FALCONER!
PeTER). FEsTI¡p,YOA
SDAVlDM.MUSYj
RoI\EP.TG. CoPI.A.ND
CHeR.nHENSHAw
RoBERT A. BESUNDER
The Fisheries Act is legislation desig1;led to protect and regulate the commercial
fishing industry. For DFO to extend that mandate to virtually every situation
where water accumulates, is over-reaching and not supportable in law, in my
VIew.
P AULCoURE'l
U!suEJ. Do1UŒIT
F!\ANJ{SAROU
The County is aware of its options, including an application to the courts to
determine the jurisdiction of the respective levels of government, a judicial review
of any action taken by an official ofDFO and the defence of.any prosecution for
an alleged offence concerning drain maintenance.
CRAlo HOULE
MARY jANEMOYNAHAN
jEFFREYRAPHAEL
JOSEPH MARRA
ROBERTJ.PAYNE
Am,mus K. THOIlSEN
NEIL P. NAWAZ
Having said that, the County recognizes that DFO has a legitimate interest in the
conservation of natural resources, for the benefit of society as a whole. Weare
sure that DFO recognizes that the County also has a legitimate interest in the
property rights of its ratepayers, which also constitutes the public interest.
OF COUNSEL
lEoN PAROIAN, Q.C.
(1916.1999
(1921.1995:
TOM C. ODETIE JR., Q.C.
HAROLD J. O'BIUEN, Q.C.
DALTON E. CHARTERS, Q.C.
GABRIEL]. CoUREY.Q.C.
ARTHUR B. WEINOAIlPEN
. CERTIFIED AS A SPOCtALlST IN CMt.
LIT!GATlON BY THE LAw SOC!En'
OF UPPER CANADA
66
178, .. TILBURY. ONTARIO NOP 2LO
(519) 682-1644 FAX (519) 682-1146
EMAlL:tilbury@paroian.com
EO. Box
- MEMBER OF THE LAw SOCIETY OF AlaERTA
MEMBER OF mE MIOiIGANBAR
Page -2-
B _ROIAN
RAPHL
DFO's current position does not in any way balance the interests of the fishing
industry as against those of other sectors of the economy, which we believe is a
requirement. DFO is simply not in a position to perfonn that balancing.
& SOLICITORS
BARRISTERS
The County, its constituent municipalities and other local or upper tier
municipalities- are capable, competent and willing to ensure that all interests are
heard, evaluated and reconciled fairly and publicly.
Accordingly, the County of Elgin is willing to accommodate DFO by receiving
the guidelines, in an amended fonn, and using them to evaluate drainage projects
in light of the Fisheries Act, on natural watercourses and on drains constructed
under the Drainage Act which were clearly once natural watercourses which
supported a fishery.
The County would expect your published guidelines to refrain from any
reference to artificially constructed drains, except to indicate that the guidelines
are not applicable to those drains.
The County does not see a role for Conservation Authorities in this process,
either in data collection or in approvals. The source of the data is the local Drain
Superintendents and, to date, it seems that the Conservation Authority has merely
obtained the data from the local Superintendent, or made unwarranted
assumptions based on questionable conclusions. Approvals should be grante<;l by
the Council of the municipality.
I stress that approval is by Council, as opposed to the municipality, because this
situation is akin, in my opinion, to the expropriation process in Ontario. Under
that legislation, there is an expropriating authority and an approval authority. In
the municipal context, the municipality, as a corporation personified by its
administration, requests an approval to expropriate a property right. That
approval is granted or denied by the Council of the municipality, as the
representative of the broader public interest of all its citizens.
Appeals lie from decisions made, but the basic process recognizes that the
municipal Council can act as a judicial body, even to the extent of adversely
affecting what might be seen to be the interests of its own administration in
particular projects.
67
Page -3-
PAROIAN
RAPHAEL
Since in the case of drain maintenance the work is not for the benefit of the
municipality as a corporate entity, but rather for an identifiable group of
landowners, the balancing process is ideally suited for Council.
PAFL)IAN. RAPHAEL. COUREY, COHEN & HOUSTON
BARRISTERS & SOLICITORS
The County of Elgin is prepared to formalize such a procedure with DFO, but
will require that it have more influence on the final form of the guidelines that it
will be considering when dealing with applications for approvals.
will
The County will utilize its own data on the history of each drain, but
certainly have regard to information collected by DFO so far.
where
Council, using the guidelines, would require mitigation measures
possible and practicable, legally, physically and economically.
As responsible, senior government organizations, DFO and municipalities share
a common mandate of public service in an efficient manner. In our respectful
submission, DFO ought to seize on an opportunity to create a working
relationship with the local body most closely related to the issue and most capable
of accomplishing the task. There is no need to introduce another body to police
the municipality.
Municipalities have been charged with the responsibility for drainage and the
Drainage Act does recognize that environmental'issues arise. IfDFO is of the
,
view that attention to the environmental issues tø date has been insufficient, then
the municipality is prepared to address that concern. It will not be acceptable to
place a subordinate agency in a position of approving the actions ofthe
municipality which created it. Such a regime would be offensive to the
municipality, is an added layer of bureaucracy, adds cost and blurs the statutory
mandates of the respective organizations.
On behalf of the Warden and Council, I ask that you give your prompt
consideration to these suggestions and provide us with at least your preliminary
response as soon as possible.
come to a
The County has been receiving expressions of interests from many
municipalities around the province and anticipates that this matter will
head very shortly.
68
PAROIAN
RAPHAEL
be resolved to
Page -4-
I look forward to hearing from you and trust that this matter will
the satisfaction of all parties shortly.
PAROIAN. RAPHAEL. COUREY, COHEN &. HOUSTON
BARRISTERS & SOLICITORS
Yours truly,
69
PC/TK
ccl Warden McPhail \/'
ccl Mark McDonald, C.A.O. /'
MunicipaCity of Centra[ 'Efgin
Corporation of the
'The
-4860 Fax 519-631-4036
Ph. 519-63
Floor. SI. Thomas, Ontario N5R 5V1
sl
450 Sunset Drive,
2000
8
f£ß
February 8, 2000
County ofElgin
450 Sunset Drive.
On.
ST. THOMAS,
N5R 5Vl
Mr. Mark G. McDonald
Administrator/Clerk
Attention
Dear Sir:
erations
Please be advised that the attached correspondence was reviewed by the Council of the Municipality of Central
Elgin at their regular meeting on February 7'" 2000.
o
Winter Control
Ave
Maintenance of Hi!!hbur
Re:
The concern of the employees from the Sterling Truck plant which is located in the City of SI. Thomas is what
they feel is the lower service level of Highbury Ave. which is located in the County of Elgin versus the service
level for the section within the City of London during the early morning hours (midnight to 3:00 am). We arc
currently maintaining all roads within the Municipality according to the Road Maintenance Standards as
published by the Ontario Good Roads Association and adopted by the County of Elgin. As you are aware the
current County of Elgin Road Policy is that not maintenance activities will be performed between the hours of
11 :00 pm and 4:00 am. As stated in Mr. Thompson's letter this is the time period which is of concern to the
Sterling employees.
After considerable discussion, the Municipality of Central Elgin Council fealt it would be more appropriate that
the correspondence be forwarded to the County for their review and comment since they are the road authority
and the policy has been invoked by the County of Elgin.
9) 63
information, please contact the undersigned at (5
If you have any questions or require any additional
4860 exl. 277.
~,L
Lloyd J.
Coordinator of Physical Services
70
Manager
ljp:ljp
cc: File: County Road Maintenance
Mr. John B. Thompson, HumanResources
3
..-.~
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,
~
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~
!
STERLING
FREIGHT LINER
liMITED
A Divis/on 0
'f]
,"
L 7
,J/\N
-
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Sterliqg Trucks
_.,~9..§Puth Edgeware Road
81. Thomas, Ontario
Canada N5P 4C4
519.637.6000 Phone
519.637.6046 Fax
..~V_.~·
January 24,2000
The Mayor of the Municipality of Central Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R5VI
Dear Sir:
Several Team Members employed here at the St. Thomas Sterling Truck Manufacturing
Plant asked me to write to you concerning the late evening winter driving conditions on
Highbury Avenue. Their experience recently at shift change has found Highbury Avenue
approaching St. Thomas to be nearly impassable and extremely dangerous, as it appears
not to be receiving the snow clearing attention it deserves at this very busy period of the
evening. Team Members have indicated these dangerous conditions are not consistent
when traveling north to London as the winter road conditions improve measurably at the
London jurisdictional point.
The cross over between the end of the Sterling Plant's second shift and the
commencement of the third shift occurs at 11 p.m. Monday through Friday every week. I
conservatively estimate that more than two hundred of the plant's Team Members travel
this road in each direction on either side of 11 p.m.
Recently a Team Member phoned Mr. Joe Livingston, Road Superintendent,
Municipality of Central Elgin, to express his concern regarding the Highbury Avenue
winter road conditions and was informed it was policy NOT to plow this stretch of road
between 11 p.m. and 4 a.m. If this is the current policy, I request that this decision be
reconsidered for the safety of the many people who must travel this route nightly to work
in various locations throughout St. Thomas.
I thank you in advance for your consideration of this serious safety concern.
A DaimlerChrysler Company
1
7
Sincerely,
/'~'&~
/ J. ..' I
/:"M?",~ './ /1J?:0'~~
John B. Thompson,
Human Resources Manager
Page 1J1J2
P. 01
~-
J,\,.JCJ-r
CLERK-Elgin Co
6191
;..:I.L':1 ~='.I.
416 971
"
Town of North Perth
330 Wallace Avenue No¡th
Listowel. Onrario N4W 1L3
(519) 291-2950 FAX (519) 291-5611
E-mail: town@rown.no¡thperth.on.ca
1 519 &33 7&&1
FAX NO.
AMO
TOWN OF NORIH -' "KIH
ASSOCIATion OF?->
FEB-l0-00 THU 03:52 PM
FEB-09-2Ø0Ø 13:07
EST
1J2/11J/1J1J 23:29:1J1
February 8th. 2000
}u1~urùcipalities
q.liQ
attach~d
in the Prov1nce of Ontario
of North
2000.
the
adopted
Perth
Rei CRF Ftmdin
1':I1e Council of the Corporation of the ToWn
resolution at Its regular meeting on February 7"',
Farmtand
or
A report prepared by our municipal auditors indicated that the Town of North Perth was
under funded by $463,596.02 in 1998 as a result of the Ministry of Finance LSR
calculation. The resulting CRF deficiency was repeated in 1999. It is our finn belief that
other rural municipalities are facing similar CRF funding shortfaJls,
After numerous and unsuccessful attempts to have the Province re-exa.mJne this issue.
Council feels that their only altemative Is to sa11clt support (rom the other affected rural
municipalities in Ontario.
'the Town or North Perth witl be raising this matter at the ROMA/OGRA
Cønferenee later thts month, It Is our hope that you wtJ1 support and circulate your
endorsement oftms resolution to the MInister of FInance: Fax.: 416-325-0374
Frost Building South. 7"' Floor.
Queen's Park Crescent.
Tarontn. Ontario. M7A 1Y7
!!!!g tn_your local MPP. in a11 effort to bring sufficient pressure upon the provincial
gave¡ CI1t to fairly resolve this rundlng deficit,
Gorcro'
Clerk
MPA, /!MCI'
e,c. }!ono\l1'8hl. ErnIe Eves, MiniSter of Finance
e.e. Honouxahle Tony Clement, Minister of MunICipal Affairs
e.c. Mr, l3ert Johns"". MIA, Perth-Middles""
e.c. RDMA/AM.O
s,
This material is provided under contract as a paid .ervite by the originating organization. and does not
necessarily rellect the views or positions of the Association of Municipalities of Ontario (AMO), its
subslolinry com~anie., officers, directors or :!!.eni;S.
. . ......-. "'"
Page ElEI3
p, 02
t"'.""
leM"
CLERK-Elgin Co
6191
::>1>1 ¿..l
416 971
1
1 ~1~ 633 7661
FAX NO,
OF NORTH PERTH
H::I::IUL; ¡HI!Uß Uf'~->
AMO
TOWN
FEB-10-00 THU 03:53 PM
FEB-09-2ØØØ 13:07
t;::II
~¿/l~/~~ ¿j;¿~;ql
THE CORPORATION OF THE TO'W'N OF NORTH PERTH
COUNCIL MEETING
RESOLUTION NO.
4;3
DATE: February T", 2000
MOVED BY:
SECONDED BY:
THAT;
Whereas, the Town of NOM Perth experienced a funding defiçieooy with regard to the Local
Servkes Re&igm:nent (LSR) as pan of the Community Reinvestment FUDd (CRF) for 1998 and
1999. and; .
Whereas. the ca1c:uJation of the FarmlandIManaged Forest Rebate did. not equitably take into
account !be effect of the changes and shifts In IISsessment \lQder the Current Value Assessment
(CVA). and;
Whert\l1S the taX ratios have resulœd. in further shifts in taxes belween tax classes in an effort
to finance the revenne deficiency =!OO. by the FamtlancllManaged Forest Rebate creating
unfair we burdens, ¡¡¡¡d¡
Whereas, the cmnpantive taX calculation has been complicated aIJd obsclUed by the LSR, the
CV A, tax ratios and suppose4 tax room, and;
Whereas, the net result is that the Town of Mort!¡ Perth Is left without adequate funding and
without lax room, and;
Wheress. the net tax effect, fur a typical qual!:ñed fin¡¡ property, Is a lligui£ícant taX increase
that further erodes the fUn! economy in On!:lrio. and;
Wherc:\s. the Council and staff of the TaWIl of North l'erth have brought this issue to the
attention of the Ministel: of Finance, the Minister of Municipal Affair.; and the local M:LA on
nmnerous occasions without a satisfaclozy response;
Nnw therefo~e, the Council of the Town of North Perth hereby:
1. Petitions the Province of Ontario. through the Minister of Finance, to tmoactively fund the
revenw: deficiency created by the l.SR FarmlandIManage4 Forest Ri!bate calculation. fur
aU affected muDicipalities in rural Ontario.
2, Insists that action or¡ this matter be ta1œn immediately 10 enable planning and
considerations for fisca¡ year 2000.
financing
Further that this resolulÌDXI b¢ c.ircu1aœd to aU run!. munioipalities in Ontario, to related Farm
Business Otg.anîz:rtiollS and to related Municipal Org3DÎZ11tio~l.~~ consideration, support
and action \ t~'9'
~iØ
- ~
c. :EDIDEFEATED
DATE
This mal~ria.1 is provided under contr""t as a paid service by the originating organization, and does not
necossarily reOeet the vicws or positions oC the Association oC Mnl1icipalilies oC Ontario (AMO), its
subsidiary cump:lni~s. ome~rs. dir~clors ~ a~ents,
._.,,~-_. --'"'
Page BB4
03
fill 002
p,
CLERK-Elgin Co
619
416 971
1 519 633 7661
FAX NO,
County ot Brant
ASSOCIATIon OF?-)
FEB-IO-OO THU 03:53 PM AMO
_____,-~~VU/VU ~uo ~/:U~ r~ ~lU 449_Z45~
EST
B2/1B/BB 23:3B:24
County Admlnlstrwtivo BuiIdiIIB
1249 CoJbomø SIRot Woat
Highway 53, MouIItVe:mon
t.&11III1 Addren:
1',0. Box 160
Burford, Ontario NOB IAO
County ofBI'Bnt
ILB.F. (Roll) Eddy, Mayor
Dm CloM , Chief AdmJrWtndÍvo Of5_
('19) 449-2451
(519) 449-2454 (F"X)
..lDIIilbront<:ounþ' '@s)'mpatico.ca
W.II Silo hltp:llwI'IW.CðUllty.bront.ðt.ca
All Munlc:ipalitles in Ontario
Jayne Cllrman, Deputy Cieri<
FebNal' ' 8, 2000
!Q:
f1:2m;
1:!Irt9.:
We would
2000 meeting.
1
Brant C )unty Council approvecl the following resolution at their FebNary
appreclllte your conaidl ratlon of thIs important matter.
.
, Where81$ Agriéoltural Societies In Onlario are Special Purpose Community Organizations that hllYe
eMlstlld br approxlmateJy 140 -150 years and havo been eSlabllshed by ProvIncial Legislation (An Açt
Reapect,ng Agricultural a!1d Horticullural Organizations, 1998 - Bill sa, AS well as previous Ads thereto) to
provlde'mrious services Including:
, to promote agriculture thn¡ugh programs and 9ctMlles such as Annual fairs, Ilvostock
Competitions, hamess racfng, agricultural BWørene88, ole.
to provld s various SêIVIC8s and activltfo8 which promote the lUrel way of 1110
to provlds facilltfes which are needed within their mandaÌ1!, but also provldoa local
communllles with a wide range of needed community facUlties;
Md whereas the, Onlarlo Ministry of Agrlcullllre, Food and Ruml Affairs (OMAFRA), which is the lead
agency reaponslble for a~minlBtrating the leglslaUon, has reœntJy Tnltiated a major rnvlaw of the nead and
relevan,:e of Bill Bß and ..Iso tho programs operated thereunder;
And wh8r811S thlt revIew clfllle legl81aOoo and also the role of OMAI'RA may result In Agricultural
Socletil,s having to pay rnunlclpal propertY taxes on their fairgrounds and 1\Jrther that any annual gmnts paid to
Socletic.s by OMAFRA OJuld be eliminated;
And whereas two very active Agricultural Societies are located In Bmnt County. tho Paris Agrlcullllral
Soçfaty, which owns anel opomtøs the Paris Fairgrounds, and the Burford Agricultural Society which owns and
operau s tho Burford Fairgrounds:
And whereas !hI! changes In property tax status would have devastating effects on both Agricultural
Socleti'ls Which might lead to payments of between 10 percent and 30 percent of the Society's annual
revenu!s being held In t¡ (as:
And whereas the tWo Agrlculturol Societies In Bmnt COunty are mBJor contributors to our local
comrm Inily In torms of b,urlsm and economic development, 8S well M facilities thllt are rnada available 10
Individuals, groups, bus ,nesses and orgenlzations;
And whereas the two local Agrlculturol SoeJetius have made It very clear to County Counr;il that the
orglln!:ations could not SUIVNO If they had to pay property IáJces on their grounds and further the members of
both 0 'ganlzations would bo unwilling It) donat.e Countioss hours of volunteer time if any taK dollars had to be
paid 011 voluntoer effor1J¡ to maintain community facilities as well as operate needed community programs and
801V1c08; ,
And whereås ttle loss of any fairs, programs, activities, facilities or equipment would have m9jor
detrimental effects on our Brant County communitioa, a8 well as potGntiallY creating the need for the County to
divert sddllionallaK dol,ofll to operate and maintain facilities as well ea services that were formerly provided by
volunher8:
And Whereas lI,e pOBalble 1011$ of any, felr or felrgrounds and also the naed !of any
dlvertud Is totally unaa:eplable to County Counc;l;
tax dolla", 10 be re-
.
Now tt\erefore the Council of the Çor¡iorollon of the County of Brant respec:trully petitlon8 thll Mlnllltar
of Ag,loulture, Food and Rural Affairs to Instruct Ministry staff to cease and desist any ravlllW of thalaglslatfon
affect ng Agñcultuml S'xleUes end Horticultural Organizations which would lead to the eliminaUan of tax
exørn)t elaws for SocJ~ ownad falrsrounds;
ELGIN COUNTY UNIT
576 Talbot Street
Thomas, Ontario
N5P IC4
(519) 631-1500
(519) 631-1415
St.
~_' _____ ~"-~""" r~--í~
;_¿\ ~I\ - \'0;1\ <,I) \> \~\,
,"\i Þ '\:::.:7 C::';:' \j >¡;,; \1~ I¡.S[;/
SOCIÉTÉ
CANADIENNE
DU CANCER
~7
(þ
CANADIAN
CANCER
SOCIETY
Telephone:
Facsimile:
11 2000
¡~rrv n¡; ¡1:\ I;',\M
,\1 l! ~ u'u_~ë) ,1;"pJ
ßER\lICtS
fEB
10,2000
February
Duncan McPhail
Warden of Elgin County
Elgin County Administration Office
450 Sunset Drive
ST. THOMAS ON
N5R 5V1
Dear Warden McPhail:
Re: Possible amalgamation of the Elgin County Unit, Canadian Cancer Society with the
London Middlesex Unit, Canadian Cancer Society
Office in London
At the June 25th Ontario Division Board of Directors Meeting of the Canadian Cancer Society in
Toronto it was recognized that single-staffed offices were less able to meet the demands of their
communities nor are they going to be able to utilize the computer tools being developed by the
Society. They noted that single staffed Unit offices are not cost effective for the organization and
to this end they would like to allocate staff resources to meet the business needs of the
organization and require a strategy to set the direction for possible structural changes over the
next two years. It was recommended that the Ontario Division Board of Directors eliminate
single-staffed Units either through Unit mergers or adding staff. In order to identifY the most
appropriate actions and to develop a strategy, it was recommended that a small Task Force be
created to review recommendations regarding Unit mergers.
A proposal from the Southwestern Regional Office has been sent to the above Task Force
agreeing to amalgamate Elgin and London Middlesex Offices BUT reqnested the Cancer
Society Office in St. Thomas remain open.
During the past year the Elgin County Unit raised $267,463.00 of which $80,474.00 was ITom In
Memoriams. Our Executive in Elgin feels very strongly that these funds would not be raised nor
would the Society be as visible in the Community if we did not have an office in St. Thomas.
8829803 RR0006
Charitable Organization No.
10,2000
If you have any feelings on this matter, on whether the closure of this office would impact on the
residents of Elgin or could add anything in a letter to support the local volunteers, we would
appreciate hearing trom you before the end of February in order that we may submit any concerns
to the Task Force.
Februa
Warden Duncan McPhail
anything you can do to assist us in our meeting with the Task Force the
Thank you in advance for
first of February.
Yours truly,
~ ~/#J
Mrs. Ruby Allen, President,
Elgin County Unit
Canadian Cancer Society.
COUNCIL CORRESPONDENCE - FEBRUARY 15.2000
Jeffrey C. Lozon, Deputy Minister and Gail Paech, Assistant Deputy Minister, Ministry
of Health, congratulating the County on a smooth transition into the Year 2000 for our
Elgin Manor Community Support Services.
Consent A
Items for Information
1
Jennifer Wilson, Manager, Client Services, Canadian Radio-television and
Telecommunications Commission, with correspondence referring Council's resolution
concerning a special rate for phone lines installed in Municipal Emergency Operation
Control Centres to Bell Canada for response
2
Steve Peters, M.P.P., Elgin-Middlesex-London, with copies of correspondence
regarding 1) Council's concern with Bill 25, Fewer Municipal Politicians Act of 1999
and 2) the closing of OMAFRA field Offices in Southern Ontario. (ATTACHED)
3
David B. Weldon, Chair, The 1878 Societies, regarding the County's gift to the Friends
of the Games Campaign (ATTACHED)
4.
thanking
Multi-Service Centre
Marian Smith, Business Manager, Tillsonburg & District
Council for the 1999 grant of $2,000.00.
5
Honourable Allan Rock, Minister of Health, responding to Council's correspondence
concerning the shortage of family physicians. (ATTACHED)
6
thanking Council for
Michael Power, President, Association of Municipalities of Ontario,
its support by the renewal of membership with Association
7
Marilyn D. Fleck, Director of Homes and Senior Services, on behalf of Homes' staff,
thanking Warden McPhail and Council for the Year 2000 pens. (ATTACHED)
8
with registration and accommodation forms for the
(ATTACHED)
Michael Power, AMO President,
2000 AMO Annual Conference
9
nfrastructure Program'
ANew
Step For
First
10. AMO Member Communication ALERT,
(ATTACHED)
George Dawson, Manager, Health Protection Programs, Elgin-St. Thomas Health Unit,
with update on Racoon Rabies Contingency Plan and population control. (ATTACHED)
11
regarding the
12. Sheila Keating-Nause, Senior Policy Analyst, FCM Members' Advisory,
"National Infrastructure Program Press Reports". (ATTACHED)
Prime Minister, Elgin-Middlesex-
(ATTACHED)
Gar Knutson, M.P., Parliamentary Secretary to the
London. with acknowledgement of Council resolutions.
13.
Ontario. with changes in OMAFRA
14. Susan Humphries, Regional Manager, Southwest
Agriculture and Rural Division. (ATTACHED)
--
John Roberts, STEPS-St. Thomas Patient Shuttle - "Transportation 2000 and Beyond
n Elgin County" Transportation Forum to be held on Tuesday, March 7, 2000.
-"- --.....-
.~'
15
"
\J
2000
1£1
~¥)j
Ontario
¡Y4{ 10; a:"'T':V.
iå u. ~ "0:;J.{i l~::~f\j
.
Ministère
de
18" Santé
Ministry
òf
Health
JAN 24
Bureau du Sou$~Ministre
10eétag¡3, édificeHepburn
80 rue Grosvenor
Toronto ON M7A 1 R3
Tél (416) 327--4206
Téléc (416) 326~1570
Office'of the Deputy Minister
10th Floor. Hepburn Block
80 Grosvenor Street
Toronto ON M7A 1 R3
Tel (416) 327--4296
Fax (416) 326-1570
COIJII\1VOf ELGIN
I'''. .¡,r,\¡,IIf:'i"f.?,ß\T'If>C: '7q1;'lIrG~
1J.1,lJb, ,1.", i! ",j "1u \i:., "-"''''" V ",",,~_!,JI
12; 2000
January
Mr. Mark McDonald, Executive Director
Corporation of the County of Elgin, Elgin Manor Community Support Services,
450 Sunset Drive
St Thomas, ON, N5R 5Vl
Deát Mr. Mark McDonáld:
W ewant to congratulate you and your organization for a smooth transition into the Year 2000.
There were only a handful of minor disruptions reported in the health system during the rollover
period, and this success.ìsa clear statement áboutth&sttong leadership and dedication taken by
the broader health sector.
Over the past two years, hundreds of organizatiohsli\œyours have worked tirelessly to assess
andremediate all critical systems for Year 2000. Thousands of people have dedicated their
expertise and time to ensure that. all aspects øfthehealth system would be ready for Year 2000.
This effort has resulted..in a successful trimsition of Ontario' shealth system into Year 2000.
We also want to the Ontario Health Providers Alliance and its member associations for
théir significant support and guidance during this time. Thè support andadvice offered to the
Ministry, while it monitored the sector's progress,is also greatly appreciated.
thank
will be sent to you
A letter outlining the details of the Year 2000 reporting and auditing process
at a later date.
Thankyou again for.your leadership and dedication in preparfng your organizàtion for the
millennium. Best wishes forthe New Year.
Gai.! Pàech
Assistant Deputy Minister
¡¿
Yours trul~
/ß?
1C;~'y
Deputy Minister
7530-4659
The Ministry ofHedlthhas changed its narne totheMinistry of Health and'Long-Term Care, To avoid extra:costs, we are
using our existing letterheadpaperbefore printing asupplywith the new n,a';le.
Ie ministère de laSanté a' chang'é de nom:· ministère dela Santé et des Soms de longue,durée. Afin d'éviter des coûts
supplémentaires,nous utilisons Ie stock de papieren~tête en réserve avant d'imprtmerune provision P911ant Ie noUveau nom,
615-02(95/04)
,'_J '\ :':1\\
~~\;,>ffi1
.+. Conseil de la radiodillusion et des Canadian Radio-television and
téiécommunications canadiennes Telecommunications Commission
Les Terrasses de la Chaudière Adresse pastale/Mailing Address
1, Promenade du Portage Ottawa, Ontario
Hull (Québec) K1AON2
File: 8485-0N/99
Ref. #: 000104CC521L
'l\)\)\)
Jf¡,N 24
C()U~1'I Of t:.LG\t-\.
r'''j.M\~\\'':-\.. Pt\WJ'ê \:Wš1¡\J\C\:S
r~\,,'i.\n'f';'·~'" < ,-
13,2000
January
Vancouver
580 Hornby St.
Suite 530
Vancouver, BC
V6C 3B6
(604) 666-2111
TDD: 666-0778
Fax: 666-8322
Mrs. S.J Heffren
Deputy Clerk
County of Elgin Ontario
450 Sunset Drive
St. Thomas, ON N5R 5V1
Winnipeg
275 Portage Av.
Suite 1810
Winnipeg, Me
R3S 283
(204) 983-6306
TDD: 983-8274
Fax: 983-6317
Re. Collective Pricing Arrangement
(Your letter of December 20, 1999)
Heffren
Mrs
Dear
Thank you for sending the CRTC a copy of your letter to Bell Canada.
We have received letters from other municipalities on this issue and
have therefore asked Bell Canada to send the Commission a copy of its
reply to the concerns raised, within 20 days, as specified in the CRTC
Telecommunications Rules of Procedure. Commission staff will then
review the telephone company's report in light of your complaint and,
should further regulatory action be required, will advise you as soon as
possible.
Montréal
405, boul. de Maisonneuve as
Suite 82300
Montréal (QC)
H2L 4J5
(514) 283-6607
AT ME : 283·8316
Fax: 283-3689
Halifax
Bank of Commerce Bldg
1809 Barrington St.
Suite 1007
Halifax, NS
B3J 3K8
(902) 428-7997
TDD: 426~6997
Fax: 426-2721
Accordingly, by copy of this letter, I am asking Bell Canada to address
your concerns directly and to send us a copy of this reply for our review.
Toronto
55 S1. Clair Av. East
Suite 624
Toronto, ON
(416) 952-9096
the Commission's attention
to
Thank you for bringing your concerns
Regina
Cornwall Professional Bldg
2125, 11 th Avenue
Suite 103
Regina, SK
(306) 780-3422
Yours sincerely,
~ Jennifer Wilson
Manager
Client Services (Correspondence)
Edmonton
Scotia Place TowerTwo
10060 Jasper Avenue
Suite 1909
Edmonton, AS
(780) 495-3224
Bell Canada
c.c.
Canadã
General Inquiries: (819) 997-0313
TolI~free 1-877-249-2782
TDD: (819) 994·0423
Fax: (819) 994-0218
www.crlc.gc.ca
(819) 997-0313
PI/PA
Renseignements généraux
Sans frais 1-877 ~249-2782
ATME: (819) 994-0423
Télécopieur: (819) 994-0218
www.crtc.gc.ca
---2/ír~
'J
2000
-=--
We Want To Hear From You
,
.
Our decisions are based on a public consultation process that allows Canadians
to participate in shaping Canada's broadcasting and teleconununications
systems. Consultation usually takes place through written or oral public
processes which provide us with valuable information and ideas
In all cases, interventions or conunents submitted in the context of public
processes are available on the Conunission's public files; also transcripts or
other records of these proceedings are always publicly available
The following are some of the ways you can participate in our processes.
to make your views known
where the CRTC invites conunent
has received. These often include
The Conunission generally relies on the public hearing process when dealing
with applications for new broadcasting licences, general increases in basic
telephone rates. or when the CRTC is considering a major policy issue
Public Notices - are similar to public hearings but are written processes
only. They are used mostly for non-contentious licence renewals and
amendments. They may also be used to obtain submissions on topics that don't
necessarily require in-person discussions. However. these processes are just as
important and valuable to the Conunission as the oral ones.
Regional Consultations - are less formal processes aimed at gaining
valuable information from the general public on specific issues. Written
conunents are accepted, but not required. Those wishing to participate are
simply asked to register by a certain date in order to help the Conunission in
scheduling their participation.
Public Forums & Town Hall Meetings are similar to regional
consultations but are even less formal. They are aimed at encouraging open
discussion on unspecified broadcasting and/or teleconununications issues
which affect the general public. They are often scheduled around other
Conunission activities, such as regional consultations, conventions or public
hearings. Here again. participants are asked to register by a specified date.
However. during those meetings, the Conunission is unable to discuss issues
related to applications considered as part of other formal processes
GI6-12-99
How
Public Hearings are official processes
from any interested party on applications it
an oral process where participants have an opportunity to express their views
in person. Interested parties are required to submit conunents within strict
deadlines, and to indicate whether or not they wish to be heard.
Teleconferencing facilities may be made available in order that interested
parties from all areas of the country can participate
involving, for
in particular areas
2
Round Table Discussions & Workshops-"'-' arê meetings, held by invitation,
example, representatives of public or consumer groups, industry players and expens
The aim of these processes is to gather information or suggestions on specific policy or procedural
issues. They are not decisional, and are usually a precursor to a further public process in which al
interested parties may participate
CRTC Interconnection Steering Committee (CISC) - was established in 1996 to define and
address local competitive telephone service issues. This is an ongoing public process open to industry
players, the general public and public interest and consumer groups. The committee members and
minutes of the committee meetings are available on our web site and in print, upon request.
How do you find out about our public processes?
There are a number of ways in which the Commission's processes may be announced. These include:
Public Hearing and Public Notices
on our web site and with respect.to
in the form of Notices of
any of our offices
Official Commission announcements
These are available. upon request. at
broadcasting, in the Canada Gazette
·
in affected areas
post offices
to the general public
web site;
information sheets - mailed or faxed to target groups. posted in rural
throughout the country, and included with written replies
the Commission's Internet
·
·
advertisements in newspapers of general circulation and community newspapers in affected areas
·
public service announcements on cable community channels;
·
monthly bills;
inserts in the telephone companies
·
our
telephone companies in the Commission's public examination rooms
or consult
contact our offices
tariff notices filed by
How to reach the CRTC
For information on how to participate, look for our newspaper ads
web site at http://www.crtc.gc.ca.
·
(2782)
TOil-free # 1-877-249-CRTC
Fax
(902) 426-2721
(514) 283-3689
(819) 994-0218
(819) 994-0218
(819) 994-0218
(604) 666-8322
(204) 983-6317
(819) 994-0218
TDD
426-6997
283-8316
994-0423
994-0423
994-0423
666-0778
983-8274
994-0423
(902)
(514)
(819)
(819)
(819)
(604)
(204)
(819)
Televhone
(9d2) 416-7997
(514) 283-6607
(819) 997-2429
(306) 780-3422
(416) 952-9096
(604) 66672111
(204) 983-6306
(780) 495-3224
Citv
Halifax
Montreal
Ottawa-Hul
Regina
Toronto
Winnipeg
Edmonton
Vancouver
ì
,
in alternative format upon request.
is available
This document
!J/~,
Constituency Office:
542 Talbot Street
St Thomas, Ontario
N5P 1 C4
~
~~~
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A4
Tel: (519) 631-0666
Fax: (519) 6
~ "', ,"'D" "'i', r:-r'!'öl[\J ' 31-9478
F':3) v<~ I,: ~,',,", I!::;",'," II \'Il ¡,("" vd e, 1-800-265-7638
'IS'ù~'iQ¿J\i;3¡"\,\ \, ~~fl
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
JM'~ 1.9 ~\\\\\\
01(;\[.1 ~,IM
",\" ,l-,,/,)~d!%\"!
Q',C:D'!I¡[',1="'^
U,"," ~'ilî ~"-"~",)
Hon. Tony Clement
Minister of Municipal Affairs and Housing
1 yth Floor, 777 Bay Street
Toronto, Ontario
M5G 2E5
14.2000
Friday, January
Minister;
Please find enclosed copies of letters sent to the Premier by the Mayor of the
City of St. Thomas and the Warden of Elgin County.
Dear
Both are deeply offended by the Fewer Municipal Politicians Act of 1999, Bill 25
Under 1995's Bill 26, at least one municipality had to request a commission
process of restructuring before the Minister could begin the process. Bill 25
lowers this threshold to just 75 petitioners. Therefore the legislation allows the
Minister to initiate a binding restructuring commission even if no municipalities
request the process
Both of these municipalities are models of efficiency and local problem solving,
However, 75 signatures can now overturn this structure. You well know that it is
impossible in politics to act without offending 75 people. It is only a matter of
time until your Ministry is swamped with petitions asking for commissions of
municipal restructuring to be launch, wasting taxpayer money and the time of
local community leaders.
it.
reconsider this legislation and withdraw
you wi
Yours truly,
Slx. ~k
that
hope
Steve Peters, MPP
Elg in-Midd lesex-London
73
Cc: Duncan McPhai., Warden of County of Elgin
Joanne Brooks, Mayor of the City of St.Thomas
'I
Constituency Office:
542 Talbot Street
SI. Thomas, Ontario
N5P 1 C4
~
~..;:;J"'"
Ontario
Iding
Room 331
Mam Legislative Bu
Queen's Park
Toronto, Ontario
M7A 1M
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
~_ ~-J ,'''' ,.......",.....,.....,'--)
,.(""{. ~-- r,t <') I,'~' t' \\ ,:,; ""~,",,,,--.,,'.
I~'~( 'i;J':> \ L "V' j ¡', ,\1; ,,¡-;;" Vi y,
\.\ A"',.... ~ 8j,~ lli '\;J t;!..{;a :,;i1¢'
JAN 19 2000
Hon. Ernie Hardeman
Minister of Agriculture, Food and Rural Affairs
11 th Floor, 77 Grenville Street
Toronto, Ontario
M5S 1 B3
COUNT'! Qf ELGI\Ií
St.H~J~GtS
13,2000
January
Hardeman
You will find enclosed a resolution passed by the Corporation of Elgin concerning
the closure of OMAFRA field offices. I endorse the following resolution
Minister
Dear
Your plan to close all thirty-two field offices in Southern Ontario, leaving behind
just twelve small regional information offices was not promised in your party's
election platform. The past five years have shown your party's contempt for
people in rural areas. First, the government attacked rural schools, hospitals,
and municipalities. Now, you are eliminating essential technical support, herd
managernent guidance, and emergency assistance for our farmers.
Taking eight million dollars a year from the Ministry of Agriculture to pay for your
tax cuts costs farmers in the long run Please reconsider your decision as soon
as possible.
Yours truly,
'SL ~k
Steve Peters, MPP
Elg in-Middlesex-London
Drive
The Council of the Corporation of the County of Elgin, 450 Sunset
St. Thomas. Ontario, N5R 5V1
74
~
CC
@it
1818
@)L
~~'~
"
};<\\.
, ",¡.,:;.'
18.2000
January
20111\
Of ELGIN
c;¡:f4\J",r:C!
ww,n. ~tJ1r.:.g
JAN 24
Ms. Sandra Hefiìen
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Hefiìen:
On behalf of the London community, The University of Western Ontario and the Alliance
Partners, I would like to thank you for your gift to the Friends of the Games Campaign.
Dear Ms.
As a result of your investment, I am pleased to welcome the County of Elgin as a member
of the W. Sherwood Fox Society within Western's 1878 Societies, recognizing
contributions of $1 00,000 - $499,999 from individuals and organizations. Named for the
year that the University was established, the 1878 Societies was created to honor our most
generous benefactors.
an
As a member of the 1878 Societies, the County of Elgin will be listed in Western's
aunual report on private giving, receive our newsletter Campaign Update, and receive
invitation for your representative to attend our annual gala dinner for donors.
In addition, we will be pleased to add the County of Elgin's name to our donor wall
situated in Alumni Hall. In order for us to recognize the County of Elgin in the manner
that you prefer, please take a minute to review the attached page and return it in the
enclosed envelope at your earliest convenience.
thank you for your support and welcome to the 1878 Societies.
Once again,
Sincerely,
David B
Chair
The 1878 Societies
Weldon
75
Enc!.
.11wo,ca
uwodev@julian
E.E. Braithwaite Society - $500,000 to $999,999 . W. Shelwood Fox SOCIety - $100,000 to $499,999 0
la1l Society - $25,000 to $99,999 0 Chancellor's Society - $10,000 to $24,999 0
Alumni HalL London, Ontario N6A 5139 Tel: (519) 66]-2199 Fax: (519) 661-3948
E-mai
$ 1,000,000+ .
o G. Edward 1-
Room 10
James SOCIety
Ontano,
N,C,
The U111versity ofWeste
.
Tillsonburg & District
Multi-Service Centre
N4G 2A2
W., TiIlsonbur2, Onto
40 Brock St.
Telephone (519) 842-9007
Fax (519) 842-4727
18,2000
Linda B. Veger, Director of Financial Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5VI
January
Members
and County Council
Dear Ms Veger
1999.
We thank you for your generosity in continuing to support our Centre. These funds will provide direct
services to clients needing assistance with numeracy, reading and writing which may help them to get or
keep a job or enable them to manage their own financial affairs. Other clients will receive much needed
counselling services to aid them in gaining control over their lives or improve their family situations.
Employment services will educate adults and youth onjob search and retention skills. And last but not
least, your funds will help to keep elderly people comfortable in their own homes as an alternative to
nursing home care.
of your cheque for $2,000.00 for the grant for
in receipt
Weare
We sincerely appreciate the support you have given to us which enables us to continue to provide quality
services to the people in your community.
Sincerely
Multi-Service Centre
Tillsonburg & District
~~
Marian Smith
Business Manager
Minister of Health Ministre de la Santé
Allan Rock
Ottawa, Canada K1A OK9 JAN 23 20\\0
January 20, 2000 cOU~'1'¿"~~f~~~~~\CE~'
f,,\)WJ\¡~\S !Iv, ,-"
~ "Ïf_' .." "-
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl .. .
Dear Mrs. Heffren:
Thank you for your correspondence regarding a
shortage of family physicians. I regret that I was
unable to reply earlier.
As Minister of Health, I am aware that there
are problems with the distribution of physicians,
particularly in rural and remote areas. I also know
that there are increasing reports that physician
shortages might exist in some urban areas and in
specific areas of speciality practice. At
the Conference of Ministers of Health meeting on
September 16, 1999, all Ministers agreed to work
together to ensure the sustainability and accessibility
of our publicly funded health care system across
Canada.
The Ministers realize that meeting this
challenge will involve action on a number of fronts
and that no single, simple measure will suffice.
Simply producing more doctors by increasing medical
school enrollment might not, alone, ensure better
access to health services. The Ministers have,
therefore, endorsed an intensified collaborative
approach to health human resource planning and have
urged that the potential role of other health care
providers be considered.
/2
~ 76
Canadã
2
I support federal, provincial, and
territorial governments collaborating with medical
groups, health care provider groups, and the public to
identify a population's need for health human
resources. Health Canada will continue to support the
Federal/Provincial/Territorial Advisory Committee on
Health Human Resources and the National Coordinating
Committee on Postgraduate Medical Training in advising
governments on the health human resource needs of the
health care system across Canada.
Under the Constitution, the primary
responsibility for the delivery of health services
rests with the provinces and territories. You might,
therefore, want to share your concerns with Honourable
Elizabeth Witmer, Minister of Health and Long-Term Care
for Ontario, at the following address:
Queen's Park
Hepburn Block, 10th Floor
80 Grosvenor Street
Toronto, Ontario
M7A 2C4
The 1999 Budget demonstrated the federal
government's commitment to the health concerns of
Canadians and to the long-term future of the health
care system. A significant increase in transfers to
the provinces will be made to support health care and
a number of other initiatives. This funding will
assist the provinces and territories in ensuring that
all Canadians have access to the health services that
they need.
The federal government is committed to the
basic principles underlying the health care system
as embodied in the Canada Health Act. This means a
commitment to providing all residents of Canada with
/3
77
3
reasonable access to medically necessary insured
hospital and physician services on uniform terms and
conditions.
I appreciate being made aware of your views
on this important issue.
Yours very truly
~ ~o!¿
Allan Rock
c.c The Honourable Elizabeth Witmer, M.P.P
78
[i::;) rig (¡~ ·L~: : ;ì
n ~ \Q¿}:,.=¡ b ~, L::'3 GJd)
2000
COUNTY OF ELGIN
ADMINISTRAT!VE SERViCES
OFFICE OF THE PRESIDENT
JAN 25
Association of
Municipalities
of Ontario
2000
January 21
L>\
HEAD and MEMBERS OF COUNCIL
County of Elgin
450 Sunset Dr.
SI. Thomas, ON N5R 5V1
Municipalities of Ontario.
the benefits
continue to receive al
for your continued support of the Association of
Your membership renewal has been processed and you wi
and privileges öf AMO membership
Thank you
Your ongoing support wiil ensure that AMO continues to speak for the betterment of
municipalities in every part of Ontario. By combining our voices through your provincial
municipal association, Ontario's municipalities are able to exert a level of influence over
provincial decision-making that would simply not be possible if each municipality acted alone
Your continued support sends a strong message to the Province that municipalities are united in
their determination to ensure that municipal governments are given the flexibility, the scope and
the ability to deal with their own local issues.
Please feel free to contact us anytime at 416-971-9856 or toil-free at 1-877-426-6527. Again
thank you for your support and we look forward to working with your municipality in 2000.
truly,
~
Yours
Toronto, ON M5G 1 E6
. email: amo@amo.municom.com
393 University Ave., Suite 1701
(416) 971-9856 . fax: (416) 971-6191
tel
Michael Power
President
TERRACE LODGE
49462 Talbot Line
475 Talbot Street East,
Aylmer,Ont. N5H 3A5
Tel. (519) 773-9205 or
(519) 644-0140
Fax (519) 765-2627
HOMES FOR SENIOR CITIZENS
ELGIN MANOR
39232 Fingal Line
R.R.#1, St. Thomas,
Ontario N5P 3S5
Tel. (519) 631-0620
Fax (519) 631-2307
BOBIER VILLA
29491 Pioneer Line,
1 Bobier Lane, Dutton,
O\1tario NOL 1JO
Tel. (519) 762-2417
Fax (519) 762-2361
2000
January 21
McPhai
Elgin County Co unci
Warden Duncan
And Members of
N5R 5V1
Drive
ST. THOMAS. Ontario
450 Sunset
Warden McPhail and Counci
On behalf of the staff of Elgin County Homes, I would like to take this opportunity to
express our thanks to you for the metal 2000 pens that were provided today. Many staff
have stopped by and asked me to convey their appreciation for the gift of the pen.
Dear
it comes as a
It is always nice to receive recognition and is appreciated even more when
surprise for doing the best in whatever job you are doing
the Homes staff.
Once again, a sincere thank you from
79
Sincerely
/7ìtuùLV'Y
Marilyh D. Fleck
Director of Homes and Seniors Services
ù
a
1!1111
~ 11
G Ij
.
.
.
.
Municipal Colleague
After the tremendous success of the 1999 AMO Annual Conference, we have been
overwhelmed with requests to register for the 2000 AMO Annual Conference. As a
result, we are already providing you with the opportunity to register and realize
substantial savings. By registering early, before the Early Bird deadline, AMO members
can save more than 30% over the on site fee.
Dear
To mark the new millenniUm, the AMO Annual Conference is being held in the nation's
capital from August 13-16, 2000. As our host, Ottawa has pledged to make this
conference a truly memorable event.
As local government officials, we all face considerable challenges. Over a dozen
practical workshops will be offered that will ensure that you receive critical and timely
solutions to these challenges. As well, AMO will be inviting senior Cabinet and
provincial government officials to answer your questions and hear your concerns.
According to delegate surveys, last year's AMO Annual Conference was AMO's best to
date. Our goal is to make the 2000 AMO conference even better.
Enclosed you will find an AMO conference registration form and an Accommodation
Request form. Please complete the registration form and return to AMO with payment
to take full advantage of the 30% savings. Please return the Accommodation Request
form with proper payment directly to Ottawa Tourism
~':;:J r?= 6:"'?:;
,cd,A \ ~7" \' ,"
M>~,,,,,\.:..-j
left out - register today!
Make sure you don't get
-
'JAN 24
Yours truly,
COlJl\!TY OF EL01N
80
AMO President
Michael Power,
AMO
CONFERENCE
REGISTRATION FORM
Conference
2000 AMO Annual
3 The Westin Hotel
Ottawa. Ontario
Ottawa Congress Centre
6,2000
August
Name:
Last
Name:
DELEGATE: First
Municipality/Org.
Title:
Address:
Code:
Postal
Province:
City:
Emai
Fax:
Phone:
Name:
(postmarked
prior to and
including
Apri/21,
2000)
Fee(s)
Enclosed
On-Site
(Aug./3-16,
20GO)
Regular
(postmarked
õr""
Apri/21,
2000 up /Q&
including
}ul.28,2000)
Early
Bird
(postmarked
prior to and
induding
April2!,
2000)
Fee(s)
Enclosed
On-Site
(Aug. 13-16,
2000)
Last
Regular
(postmarked
after
April21,
2000upto&
including
jul.28,2000;
(Aug. 13-16,
2000)
Regular
(postmarked
after
Apri/21,
2000 up to &
including
jul. 28, 2000)
Name:
Iy
d
(postmarked
prior/ai/nd
including
Apri/21,
2000)
COMPANION: First
GST
Registration #
R106732944
$-
$-
$-
$-
$-
$-
$-
$-
$ 604.55
$ 551.05
$ 497.55
$444.05
$ 304.95
$ 304.95
$ 133.75
$ 224.70
$251.45
$251.45
$133.75
$ 192.60
$ 449.40
$ 395.90
$ 224.70
$ 224.70
$ 133.75
$176.55
x $ 85.00
Total Fee(s
Enclosed
$-
$-
$-
$-
$-
$-
$-
$-
$ 505,00
$ 420.00
$ 380.00
$ 330.00
$ 455.00
$ 260.00
$ 260.00
$110.00
$
90.00
60.00
x $ 75.00
Total Fee(s
Enclosed
$ 370.00
$ 215.00
$ 215.00
$ 11 0.00
$
$-
$-
$-
$-
$-
$-
$-
$-
$476.15
$ 401 .25
$ 358.45
Full Registration
Full Registration
(no Banquet Ticket)
90.00
90.00
10.00
45.00
$
$
$
$
$ 422.65
$246.10
$ 246.10
$ 96.30
$
$ 347.75
$ 208.65
$ 208.65
$ 96.30
$
$ 304.95
81.90
81.90
96.30
$
$
$
$
One Day - Monday
One Day - Tuesday
Half-day - Wednesday
76.55
49.80
33.75
Companion
x $ 70.00
Total Fee(s)
Enclosed
Extra Banquet Tickets
(to be completed ON! Y by municipally elected officials)
Registration forms CANNOT be proc.
unless accompanied with proper payment.
ONL Y PA YMENTS BY CREDIT CARD MA Y BE fAXED TO 416-971-9372
declarations made on this form are final and CANNOT be changed
ballot issued will be in accordance with declaration on this form
D-NO
YES
o
is an AMO Member
My municipality
Cheque payable to:
ASSOCIATION OF MUNICIPALITIES OF ONTARIO
393 University Ave., Suite 1701
Toronto, Ontario M5G 1E6
o
D-NO
For voting purposes, Elected Officials need to declare choice of Caucus
(pick one only). Rural Caucus declaration conducted at ROMA
conference.
D-YES
an elected official in my municipality:
am
CJ - American Express
CJ - MasterCard
O-VISA
CREDIT CARD:
PRINT NAME:
Large Urban Caucus
o
o - County Caucus
CARD #:
EXPIRY DATE:
Regional Caucus
o
o - Northern Caucus
SIGNATURE:
o ø Toronto Caucus
Urban Caucus
Smal
o
Cancellations must be requested in writing and received by AMO on or before July 28"', 2000. An administration fee of $53.50 ($50 + CST)
will apply to all refunds. REQUEST FOR REFUNDS WILL NOT BE ACCEPTED AFTER JULY 28th 2000.
8
conf~rence@amo.munÎcom.com
-877-426-6527 Ext. 330. Emai,
Gwen Rideout,
REFUND POLICY:
REGISTRATION INQUIRIES:
E:\omo_regfonn_2000.Wþd
.
II
Association' of Municipalities of Ontario
Ottawa, Ontario
August 13-15, 2000
attawa~
TO U R I SM I T 0 U R M E
Margot Rayburn, AMO Housing Bureau
Ottawa Tourism and Convention Authority
130 Albert Street, Ste. 1800, Ottawa, ON, KiP 5G4
Tel: (800) 363-4465, Ext. 126 (US/Can) or (613) 237-6822, Ext.126
Fax: (613) 237-4748 E-mail:housin, tourottawa.ot!
to:
Return this form
One form per room, not per delegate. Forms are processed first come, first served.
Credit card information or deposit cheque for $100.00 Canadian funds made payable to
AMO Housing Bureau must accompany this form. Credit cards are not charged.
Notification will be sent by mail. Cancellations and changes are made through the
Housing Bureau. Cancellations must be made 48 hours before arrival date for refund.
PLEASE PRINT IN CAPITAL LETTERS
·
·
·
Reservaûon Guidelines:
·
Given Name:
_ Surname:
Mr. Ms.
Address:
Code:
_ Postal
Province:
City:
)
(
Fax:
)
(
Telephone - Days:
Email:
o Double/Double (2 double beds)
Departure:
bed)
(required for 2-bedded rooms)
DD 1
ouble (2 people,
date:
Name of person(s) sharing room
o Single (1 person, 1 bed)
o Special Requirements (Non-smoking, deluxe, etc)
Arrival
trst, second, third hotel choices.
Please indicate
HOTELS
- $109 SID
Novotel
Standard $133 S, $143 D, Deluxe $153 S, $163 D
Westin
Crowne Plaza - $115 SID
$139 SID
Chateau Laurier
- $138 SID
I
Bureau OR credit card information:
Lord Elgin
$129 S, $139 D
Les Suites - One bedroom suite
o DinersClub/enRoute
DEPOSIT: Che
PLEASE PRINT CLEARLY
o AMEX
o MasterCard
o VISA
/
(Month/Year):
Expiry Date
Card Number:
Individual's name as it appears on card:
Signature of cardholder:
Page BB2
p, 01
Association of
Municipalities
of Ontario
CLERK-Elgin Co
191
~r
I \~'¡" .
6
416 971
/
1 519 633 7661
FAX NO,
ASSOCIATIon OF?->
AMO
02: 03 PM
EST
B1/2B/BB 23:1B:BB
JAN-28-00 FR
393 Univorslty Av.nu., Sullo 1701
Toronto. Oi'l M5G 1 E6
(416) 971·9856 . f.x: (418) 9T1-6191
umal ; IIImo@ama.munlcom.c.am
T.I:
ert
AI
To the attention of the Clerk and Council
Please ensure that copies of this are distributed to all
Alert - 00/001
Members of Council
January 28, 2000
mmediate Action
For
Infrastructure Program
The Federal government's Standing Committee on Finance has recommended the creation
of a long term infrastructure program in partnership with the Provinces and Municipalities
Step For A New
rst
F
Issue:
Facts:
The Federal government is expected to introduce its 2000 budget in February. In preparing for the
millennium budget, the Standing Committee on Finance, undertook a national consultation process.
At its Ontario stop in November, AMO President Michael Power presented a report which outlined
the urgent need for a Federal/Provincial/Municipal infrastructure program (the fuli text is available on
Municom). The Committee also heard from some of our member municipalities about the severity
of the municipal infrastructure deficit in Ontario, and the need for an immediate infusion of federal
dollars
AMO has been working with the other Provincial municipal organizations and the Federation of
Canadian Municipalities (FCM) in a co-ordinated lobby effort to seek support for a new infrastructure
program, As a result of that effort, the Federal Standing Committee on Finance released its report
on its recommendations for the spring budget. The Committee, chaired by government MP Maurizio
Bevliacqua, recommended:
"That the federal government initiate a new, long-term infrastructure program, in
partnership with the provinces and municipalities, to fund new infrastructure initiatives.
This program and its component investments must be subject to Program Review and
meet the test of a Productivity Covenant. The Committee recommends that the federal
government commit at least $500 million per year for at least five years."
The Finance committee also recommended the creation of a fund to research infrastructure projects
What can you do?
The Federal Government will be considering its budget in late February. Please, contact your MPs
and make them aware of the need for a new tri- levei program. A local lobbying effort will assist the
provincial and national efforts being undertaken by AMO, FCM and other municipal associations.
A full text of the standing committee report is available at:
www.parl.gc.callnfoComDo...IStudies/Reportslfinarp01-e.htm
network at ~¡,y-.W.mJmJcom.çom
84
through AMO's MUNlCOM
For transmission problems, contact Lorna Ruder at (416) 971-9856 ext. 300.
in(ormatlon is available
This
(519) 631-9900
(519) 633-0468
Telephone:
Fax:
99 Edward Street
SI. Thomas, Ontario N5P 1 V8
elgin
stthomas
health unit
".~""
2000
January 31
2000
CO\JNW OÝ [tGIN
1,"'¡!'nï~\'!¡;:!'Pr:';1:i.!1;;::
-"t,hc-' .c·'.c.-·' ~ " c> '. ~ - ~ ~,
fEB 2
Peter Leack
City Clerk
City of St. Thomas
545 Talbot Street, PO Box 52
St. Thomas ON N5P 3V7
Dear Mr. Leack:
Raccoon Rabies, letter dated January 24,2000 to Mark McDonald
A Raccoon Rabies Contingency Plan was first established in Elgin County in 1996 and has been
updated through the years. It was during a meeting with the stake holder of this plan, in October
of 1999, that the Ministry of Natural Resources made us aware of the anticipated population
explosion of raccoons in the spring of the year 2000
Re
It is the cooperation of animal control persortnel that was being sought through my presentation
to City Council. Through this cooperation, it is hoped that we will be able to achieve an early
warning when raccoon rabies enters our communities. We have asked that through policy, animal
control personnel would pick up sick or diseased raccoons and those raccoons that have come in
contact with people or domestic animals. Once raccoon rabies has been identified, our Raccoon
Rabies Contingency Plan can be put into action.
I am also putting together an information package that I will forward through you to counci
which will assist them in understanding the extensive work that is being done across the province.
Please contact me with any questions that may arise.
Sincere}
/ ~~t--.............
~:ð'-ï."¿:., .
/ D. George~son, CPHI, (C)
Manager
Health Protectio s
85
DGD:pb
Mr. Mark McDonald, County of Elgin
Mr. Roy Main, City Administrator
Mr. John Dewanker, Director of Environmental Services
cc
.~
ADVISORY
MEMBERS'
Féd.:rariOl\
~'an;dknnc Iks
tnunicipaJilês
Ftdtrationof
C:lnadian
Municipalid~
bute to Members of Counci
Please Distri
Press Reports
(Ottawa, February 3, 2000) The Federation of Canadian Municipalities (FCM) has received
numerous telephone calls from members seeking confirmation of press reports that the
federal government plans to introduce a new national infrastructure program immediately. A
Canadian Press story (February 2) stated that the federal government intends to introduce a
new $7.5 billion, five-year infrastructure program in the Budget expected later this month. The
funds would be spent on repairing Canada's crumbling roads, sewers, water systems, etc.
National Infrastructure Program:
The October 1ih Throne Speech closely reflected the objectives in FCM's Quality of Life
Infrastructure Program proposal. The government stated that it would open negotiations for a
new national infrastructure program in 2000, leading to implementation in 2001.
While we would be pleased if the timetable were accelerated, our inquiries have not
substantiated the news reports. Apart from some environmentally-related elements of FCM's
proposal expected to be addressed in the next budget, and measures announced in
December to address homelessness, a major shift in the federal government's schedule for a
new infrastructure plan has not been confirmed. We will meet on February 7 with Prime
Minister Chrétien and several ministers with relevant portfolios. Any new Information will be
shared immediately with members.
physical
technical
r
FCM encourages municipal councils to prepare for a new program by assessing thei
infrastructure needs, prioritizing their projects and compiling necessary financial,
and environmental data.
86
Sheila Keating-Nause
Senior Policy Analyst
Tel: (613) 244-6025
Fax: (613) 241-7440
email: sknause@fcm.ca
Secrétaire parlementaire
du Premier ministre
II<
Parliamentary Secretary
to the Prime Minister
õ.~
HOUSE OF COMMONS
CANADA
20nn
(jar 'J(nutson,:M.P. Ottawa
Elgin - Middlesex - London January 24, 2000
fEB 4
q.'0,ì~
"01 j?,n'
\J ~.,._l"': i; ,
Sandra Hefti'en
County of Elgin
450 Sunset Driv·,
St. Thomas ON N5R 5V1
..
Dear Ms Heffren,
Thank you for writing my office and informing me of the following
resolutions:
September 28, 1999, regarding Drainage Maintenance Guidelines.
September 28, 1999, regarding your support of the Town of Tecumseh in
their petitioning of the Federal and Provincial Governments for road
improvements to the Windsor-London section of the 401 Highway,
October 19,1999, regarding your support of the Municipality of Chatham-
Kent and their resolution urging the Federal and Provincial Governments
to provide programs enabling farmers to remain competitive and protected
from unfair market prices.
·
·
·
November 9, 1999, regarding your support of the Township ofSt. Joseph
and an increase in funding to Community Care Access Centers.
December 16, 1999, regarding your support ofthe County of Peter borough
and a Collective Pricing Arrangement with Bell Canada.
·
·
If I can provide you with any additional assistance with regards to federal
'7
ease feel free to contact me at any time,
Parliament Secretary to the Prime Minister
Elgin-Middlesex-London
CONSTITUENCY OFFICE
499 Talbot Sl.
Sl. Thomas, Ontario
N5P 1C3
Tel. (519)631-3921
1-800-265-7810
Fax (519) 631-8555
E-Mail: gknutson@mail-inc.com
87
.+.
OTTAWA OFFICE
Room 832
Confederation Building
House of Commons
K1AOA6
Tel. (613) 990-7769
Fax (613) 996-0194
E-Mail: knutsg@parl.gc.ca
Ontario
"..._,.~.,.,
,'::: ,\~f;
'd \X:,:;,,:¡."
®
Ministère de
l'Agriculture, de I'Alimentation
et des Affaires rurales
Ministry of
Agricuiture, Food
and Rural Affairs
,',
~._·':'::;u
V' ,0, I'P (,~:.'
...11 r.~_-!
""\lþ\;::::'
667 Exeter Road
London, Ontario
N6E 1L3
Tei: (519) 873·4070
1·800·265·4750
Fax: (519) 873-4062
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Client Services
Date
and Agencies
17,2000
Elgin and Middlesex County Organizations
Presidents, Secretaries and Contacts
January
To
Ontario
Southwest
Susan Humphries
Regional Manager,
From:
The London OMAFRA office
Subject:
OMAFRA
On December 2, 1999 the Ontario Ministry of Agriculture, Food and Rural Affairs announced
significant changes to the structure and delivery system in the Agriculture and Rural Division.
The re-alignment will help us focus on the priorities of the agri-food and rural communities of
Ontario.
Division
riculture and Rural
Chan
Re
The re,alignment will take up to 9 months to complete. I can appreciate these changes will have
an impact on your organization. We will be working with you to ensure the transition is made
as smoothly as possible
After April I, 2000 meeting facilities at OMAFRA offices &cross southern Ontario will no
longer be available. However, the large meeting room at the Exeter Road site is managed by the
Ministry of Transportation and will continue to be available at this time through the
Government Information Centre (873-4000).
An Agriculture Technology Resource Centre will be located at London in the current OMAFRA
field office location. OMAFRA publications and provincial agriculture technology specialists
will be located at Resource Centres. They will focus on the development of leading edge
information that meets the current and emerging needs of the agri-food industry. This
information will be provided in a variety of ways: seminars, publications, interactive technology
resources such as CD ROM, the internet, media, farm organization publications and applied
~~~
~"DO
Ontario, there's no taste like home
Un bon goat de chez nous
88
@
2
research demonstrations. Many of these will be made available through partnerships with the
commodity organizations and the agriculture business industry.
The Resource Centres will be located in Alfred, Kemptville, Brighton, Lindsay, Fergus, Guelph,
Vine land, Simcoe, Woodstock, Stratford, Clinton, London and Ridgetown. In Northern
Ontario, OMAFRA regional advisory staff will be located at 6 sites: Verner, New Liskeard,
Echo Bay, Thunder Bay, Gore Bay and Emo.
Our OMAFRA website currently features a wide variety of information resources. We are
continuing to enhance the resources available through the site including links with other
information sources.
An Agricultural Information Call Centre is being developed to provide province wide toll free
access to agricultural information through knowledgeable staff. Details regarding the start -up
of the centre will be available later this spring.
Services for rural entrepreneurs will be available through Self Help Offices and Business
Enternrise Centres. The current network of business resource centres includes 28 locations. In
your area, contact
Business Centre
The London Community Small
1764 Oxford S1. E. London
Telephone: 519-659-2882
OMAFRA is working with municipalities and other government partners to expand the network
and reduce service gaps. The network of business resource centres is expected to grow to over
35 in the coming year. In addition, there are 8 teams of regional staff ( one of these teams will
be located inWoodstock) who will be focusing on rural business issues. Rural business sectors
and communities will be helped with challenges in retaining and attracting businesses.
and the Business
Many of our staff are competing for new positions in the Resource Centres
Enterprise Centres.
with clients in rural Ontario
remains committed to working
OMAFRA
me directly if you have any questions.
Yours truly,
¡~
Susan Humphrie
Regional Manager, Southwest
free to contact
Please feel
89
Ontario
MPP-Elgin,Middlesex,London: Steve Peters
MPP-Perth, Middlesex: Bert Johnson
cc
Although we will not be printing ''A Guide to Farm and Rural Communities I,
booklet this year, we would still like to maintain a contact list. Once the contacts
have been updated, the information will be available on our website
(www.gov.on.calomafra)
Organization Name:
Do you have a web site you would like us to list? Address
Can we include a link to your site from our OMAFRA web page?
Dno
Dyes
2000 INFORMATION: PLEASE INCLUDE NAME, TITLE, ADDRESS, PHONE, FAX AND E-MAIL.
(please specify)
Leader (circle one) ill: Other
PresidentlMunicipal
Name
Address
Phone
Code
Postal
E-mail
Fax
(please specify)
ill:.. Other
Secretary/Administrator (circle one)
Name
Address
Phone
Postal Code
E-mail
Fax
Promotions CoordinatorlMedia Spokesperson (circle one)
Name
Address
Phone
Postal Code
E-mail
Fax
Oxford Organizations
Brenda West
OMAFRA
P.O. Box 666, Hwy 59 N
Woodstock, ON N4S 7Z5
Fax: (519) 539-5351
e-mail: bwest@omafra.gov.on.ca
90
Please Return To
Middlesex-Elgin Organizations
Rhonda Emery
OMAFRA
667 Exeter Road
London, ON N6E lL3
Fax: (519) 873-4062
e-mail: remery@omafra.gov.on.ca
Thank you for your help.
02/10/2000 T~¡ 16:06 FAX 519 6314798 VON-VOLUNTEER PROG ELGIN I4i 002/003
, .slflf.
I
.,
I
J Plllienl Sl1uIJ. í9
February 10,2000
,
,
,
Dear Colleagues:
The Elmn-St. Thomas Community Transportation Committee invites you to attend a Transportation
Form ob "Transportation 2000 and Beyond in Elgin County." The event will be held Tuesday,
March 7, 2000 at the!:'lew Sarum Diner, Banquet Room from Ipm to 4pm. Registrants are asked
to RS~ to Laurel @ 765-2999 by Friday, March 3, 2000. Light refteshments will be available.
The purpose of the form is to educate p8I1icipants about community transportation services in Elgin
County land to provide a forum for discussion about the transportation vision for Elgin County
communities in 2000 and beyond. Integrated community transportation models such as STEPS.-
St. Thol11as-Elgin Patient Shuttle, Ambulance Services and Volunteer Transportation Programs will
be the key progrlllnS profiled at the event.
,
The Elgin-St. Th.omás Community Transportation Committee has been working over the past two
years to manage the impact of the provincial transfer of transportation funding responsibilities to
local gc)vernments. Sharing resources, information and the development of special needs
transportation in rural areas throughout the county has been the main focus of the committee. This
work began under the Provincial Community Transportation Action Program (CTAP). New
transpo~tion services have developed throughout the County and existing services have changed
and ev01ved. "..
It is ~portant that key stakeholden¡ are aware of these new developments and changes in
community transportation. Your comments; discussion and opinions will provide valuable
informafon for planning and managing transportation services in Elgin County. Please register
early fo this informative event, as registration will be limited to the first 100 participants.
ohn Roberts
Elgin-S~. Thomas Community Transportation Committee
Chairperson .
i
,
02/10/2000 T~U 16:07 FAX 519 6314798 VON-VOLUNTEER PROG ELGIN I4J 003/003
I
,
A Transportation Forum For You ...
,
,
2000 and Beyond In Elgin County
Tues,day March 7, 2000,1 - 4 PM
New Sarum Diner Banquet Room
. Come and learn about new transportation services that
have developed throughout the County and how "existing
services have changed and evolved. -
See the vehicles.
. Participate in the discussion - make your views known!
Representatives oCthe St. Thomas-Elgin Patient Shuttle (STEPS), Volunteer Transportation Programs,
and the Ambulance Services will be on hand to explain the services they provide, what their challenges
are, and:where they see transportation in Elgin going in the next few years.
PROGRAM
Openin(
1 :00, Welcome, Inttoductions and Keynote remarks.
,
Presentations and Questions ,
1: 151 Elgin Volunteer Transportation Programs ~ Harnessing the Power of Volunteers
1:30i Ambulance Services - Changes And Developments In An Essential Service
2:00; STEPS - The New Alternative Non-Emergency Medical Transportation Service
,
,
, I
".,' '2:45: Re:ti:eshments and Vehicle Display "
"~I I " '····~í
Group J;)iscussioll lit Tables ,.
3:00' Theme: Where Is Transportation Going InFlgin -And Where Should/tBe Going?
! (participants will choose what they wish to discuss, 'and can make suggestions.)
i
Wrap-u,p
3:3Q: Putting it all together - Summaries of table discussions and suggestions
,
i
': Sponsored by the Elgin-St.Thomas Community Transportation Committee. .
: This group has been working over the past two years to help share resources and
information and develop special needs transportation in nnal areas throughout the county.
Registration is Free; Refreshments will be served.
, Please RSVP \0 Laurel at 76&.2999 by Friday, March 3, 2000
i