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July 25, 2000 Agenda
ORDERS OF THE DA Y FOR TUESDA Y. JUL Y 25TH, 2000 AT 9:00 A.M. ORDE8, 1 st Meeting Called to Order Adoption of Minutes - meeting held on June 27,2000 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations PRESENTATIONS 2nd 3rd 4th PAGE # Men's 9:00 A.M - Boxall/Fingal Junior Fastball Team, winners of the Canadian Junior Fastball Championship - 1998. DELEGATIONS 11 O.P.P. - Community Policing nvoice for O.P.P. services for the month of July (attached) Motion to Move Into "Committe,e Of The Whole Council Reports of Council, Outside Boards and Staff Council Correspondence see attached 30 A.M. - Charlie Williamson and Don McGinnis, Partnerships Application (attached) 5th 6th 7th 1-8 9 1 0-64 Consideration Information (Consent Items for Items for i) ii) 65-84 85-115 Agenda) OTHER BUSINESS Statements/Inquiries by Members Notice of Motion Matters of Urgency Items - see separate agenda 1) 2) 3) 8th the Committee Of The Whole n-Camera Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th IS PERMITTED FOR THIS MEETING" LUNCH WILL BE PROVIDED "CASUAL ATTIRE Ottawa Municipalities of Ontario 2000 AMO Annual Conference August 13-16 - Association of Community Policing Partnerships CPP Program - Application page 1 Instructions n Use year plan. Sections Band C of the two and a half-year plan should be two pages maximum total with a Performance Measurement Plan that outlines how your police service will achieve specific, measurable results according to established expectations. New officers are eligible for the program if they increase the net strength of the police service above the June 15, 1998 complement. Officers hired to offset attrition are not eligible for funding under the program. Use the June 15, 1998 figures reported to Statistics Canada on the Police Administration Annual Survey as the complement benchmark. Overtime costs will be reimbursed to a maximum of $10,000 per officer (50 per cent ministry share up to $5,000). Overtime will be reimbursed once annually after submission of the final 15th biannual report. two and a half- March template to complete the the accompanying application as a · · · · · · · Deadline for Submission applications should be submitted no later than July 27, 2000. AI · Application Submission completed applications are to be submitted to: AI Frances McKeague, Manager Community Policing Partnerships Program Program Support Section, Police Support Services Branch Policing Services Division, Ministry of the Solicitor General 12th Floor, 25 Grosvenor Street, Toronto ON M7A 2H3 please contact: For assistance with the application, (416) at Crime Prevention and Policing Programs Coordinator, Demetrios Skillaris, 326-9355. Community Policing Partnerships CP,P Program - Application page 2 TWO AND HALF-YEAR ACTION PLAN BEGINNING IN SEPTEMBER 2000 Name of Police Services Board: Address of Police Services Board: Elgin County Group 450 Sunset Drive, St Thomas, Ontario N5R 5Vl Name of Police Service: Elgin County O.P.P. Name of Municipality or Regional Address of Municipality or Regional Municipality: Municipality: Elgin County (EXCLUDING AYLMER) 450 Sunset Drive, St Thomas, Ontario N5R 5Vl Name of Contact Person: Telephone #: Fax#: S/Sgt. John STEPHENS (519) 631-2920 (519) 631-2923 Information Section A: Application Instructions: . Please provide a two page (maximum) description for Sections BAND C. Section B: Goals and Objectives Describe the following: I. an outline (Performance Measurement Plan) of how the goals and objectives of the CPP Program will be met; and II. a description of front-line operational activities to be undertaken by new officers over the next two and a half years II. how you plan to achieve specific, measurable results according to established expectations. 2 Community Policing Partnerships CPP Program - Application page 3 Section C: Complement Variance If your complement has fallen below the June 15, 1998 figures or has changed due to circumstances other than hiring new officers, provide an explanation for the variance. Section D: Number of New Officers Number of Sworn Officers as of June 15, 1998 49 Number of Proposed New Front-line Officers 4 Under the CPP Program New Officers Year Plan For Two and half Section E: H OIT Requested (50% G) G Proposed OIT Costs* * {ExFl F O/T Rate I Hour E Proposed O/T for New Officers 7% = $4,103.70 Iyr x 4 members D Salary Requested C Total Salary (AxB) B Salary Per Officer A Number of New Officers Year *** Year 1 09/00 to 03/01 $1,376 TOTAL = $60,0001 6mnths $8,207,41 1 $8,207.4 16mnths $58,624 7,248 $11 $58,624. 37/yr $29,312. 18/6mnth 4 $4,103.70 Iyrx 4 members Year 2 04/01 to 03/02 ,26 TOTAL = $ 120.000/yr 1 $2,75 $16,414. 82 4, 1 $16,4 82 7,248 1 $1 74 $234,497 .48 $58,624. 371 yr 4 $4,103.70 Iyr x 4 members Year 3 04/02 .26 TOTAL = $ 120,000/yr 1 $2,75 4. $16,41 82 4. 1 $16,4 82 3 $117,248 74 $234,497 .48 $58,624. 37/yr 4 to 03/03 page 4 Community Policing Partnerships CPP Program - Application $6,878.52 TOTAL = $300,000 $41,037,05 $41,037.05 1 2 $293, 48 $586,242 ,96 $58,624 37 4 members salary over 21/2 years Total incurred. of actual overtime pay on the basis Ministry wi * 0,000 1 maximum of $ Ministry will pay 50 per cent of overtime to a (up to $5,000 ministry share) per officer, ** Ontario Mayor or Chair Municipality or Regional Municipality 4 Years do not refer to the municipal fiscal year but are based on the Government fiscal year which runs from April 1 st to March 31 st Date Chair Police Services Board Signatures: Date *** "A" Appendix Elgin Mayor Rien VanBrenk, Municipality of Dutton/Dunwich Date Mayor W. Perry Clutterbuck, Township of Southwold Mayor Andy J. van Kasteren Township of Malahide Mayor Duncan J. McPhail, Municipality of West Elgin Mayor Max H. Stewart, Municipality of Bayham Mayor Bill Walters, Municipality of Centra Signatures: (PSB currently Chair Police Services Board - Date PerTormanceAfanagementPlan The following will illustrate how the goals and objectives of the Community Policing Partnership Program will be met. On July 1st, 2000 an O.P.P. Policing Contract commenced in Elgin County. Councils for the Municipalities voted unanimously in favour of an O.P.P. contract with enhancements - four additional officers as opposed to status quo. The policing complement as of June 15th, 1998 until present has remained the same - 49 officers. This verification, provided by Statistics Canada, is attached. The contract, with enhancements, increases the Elgin County O.P.P. complement to 53 officers. In a Policing For Results (PFR) survey, Elgin County Residents were polled with respect to their overall satisfaction on the policing services provided. The below table illustrates a need for an improved policing service in Elgin County as approval ratings in Elgin County fall considerably short of Provincial Averages in all but one area. Elgin County Approval Provincial Average Rating Approval Rating Ease of Contact 86% 79% Victim Sensitivity 74% 80% O.P.P. Problem Solving 69% 78% Enforcing Drunk Driving 64% 80% Charging Criminals 63% 73% Call Response Time 58% 73% Reducing Illicit Drugs 58% 73% Ensuring Safe Travel 54% 77% Police Visibility 44% 65% Enforcing Aggressive 44% 63% Driving 5 1st from January A workload analysis comparing CALLS FOR SERVICE 1999 shows that to a significantly in comparison to other area clustered detachments. Elgin County officers respond 1999 to July IS higher number of occurrences % Workload to Elgin County 100% Calls Per Officer Occurrences OlJAN99-OlJUL99 6521 Clustered Detachments Elgin County 272 61% 166 5800 London 76% 63% 209 172 4185 3436 Woodstock Strathroy Measurable results with respect to the Elgin County O.P.P. Business Plan in The below table increased police enforcement. illustrate the need for 1999 further last three quarters of 1999. This table shows a reduction shows a comparison for the in in enforcement levels during this time period. The table also shows an increase break and enters. f 1999 - 4' quarter 322 125 1999 - 3" I quarter 416 154 1999 - 2 quarter 426 168 Radar Enforcement Other HT A 17 121 25 86 22 76 Impaired/ Over 80 mgs Break and Enters 2 increases The four additional officers assigned to the Elgin County cluster 6 each platoon's complement by one member. This allows the additional officer to concentrate efforts on identified areas of concern, ie~ designated patrols in high crime rate areas, daylight residential break ins. This member will also be assigned to patrol highways where a need for increased traffic enforcement exists or to address increase visibility needs. A Community Issues Control Board is being used in which complaints of an ongoing nature ie. speeding in a particular town are tracked. Occurrences are generated at the time ofthe complaint. The respective NCO'S distribute assignments with the identified member expected to add supplementary reports showing the action taken. This additional member will also allow for increased communication with community members. The need for members to attend Community Policing Committee Meetings on an ongoing basis has been identified. Community Policing Team members will be assigned to attend all meetings. As illustrated this increased complement in Elgin County will help in achieving the goals and objectives of the CPP Program PROMOTING SAFER COMMUNITIES AND EXCELLENCE IN POLICING. 3 7 Gheysen, Chris (JU$) From: Davis, Linda (JUS) Sent: July 6, 2000 2:55 PM To: Gheysen, Chris (JUS) Subject: 1998 Police Admin Complement 1998 15th ranks) for June You were close. I have a total of 49 uniform personnel (including al Hope this helps. Please feel free to call if you have other questions. U.ru;l.cvVcww Statistical Research & Analysis Section Operational Policy & Support Bureau (705)329-7572 18x(705)329-7596 8 be Agency I Branch I District Organisme I direction I district SALES INVOICE FACTURE Ministry of the Solicitor General Ministère du Solliciteur général ® ONTARIO Accounting Operations Tel: (705) 494-3198 Fax: (705) 494-3121 Forward Payment to Management Board Secretarial Shared Ser.rices Bureau Finance & Procurement Branch· Accounting Operations 200 First Avenue West, 3rd Floor. P.O. Box 4100 North Bay ON PIB 9M3 TolDestinataire: The Elgin Group c/o County of Elgin 450 Sunset Drive Envoyer Ie paiement au Secrétariat du Conseil de gestion Bureau des services communs Direction des finances et de l'approvisionnnement-Services de comptabilité 200 av First 0, 3e étage. CP 4100 North Bay ON PIB 9M3 N5R 5Vl Chief Administrative Officer ON Thomas A TIN: 81. R124668666 GST Registration Number/ Numéro d'enregistrement GST TPS 2000 1 July Date: TPS: the ELGIN GROUP Policing services for 279,033.00 279.033.00 installment July 1, 2000 to July 31, 2000 --~ --, '" [)" "'''';'1 ',' i ,~{; :~; ,,,,.{' Monthly 2000 4 JUl $279.033,00 Total Due Montant à payer Cheque or money order to be made payable to the Minister of Finance Payment of this account to be made within 30 days from date of invoice. Interest payable at the rate of 7% per annum on overdue accounts. Libeller Ie chèque ou Ie mandat à l'ordre du Ministre de Finance. Montant payable dans les trente jours suivant la date de la facture. Taux d'intérêt annuel de 7% sur la somme impayée. 9 REPORTS OF COUNCIL AND STAFF 2000 JULY 25th Reports from Outside Boards Mr. Ron Bradfield - Tillsonburg District Memorial Hospital Annual Report (Note: the President's Report only has been copied - the full 26-page report is available for viewing at Administrative Services) 1 Thomas-Elgin General Hospital Annual Report Van Brenk - St. Councillor 2 (to be Staff Reports Marilyn Fleck, Director of Homes and Seniors Services - County Golf Shirts faxed out separately) 1 1999/2000 Community Support Linda Veger, Director of Financial Services - Services Reconciliation Report. 2 Capital Fund Operations Director of Financial Services - Forecast Linda Veger, 3. Reserves - Continuity of Director of Financial Services - Forecast Linda Veger, 4. Manager of Engineering Services - Minimum Maintenance Standards C. Watters, Manager of Engineering Services - Road Closure - Municipality of Central Elgin C. Watters 5. 6 Workers Manager of Engineering Services - Contract C. Watters 7 Municipal Drain C. Watters, Manager of Engineering Services - Intersection Control Beacons at County Roads #3 & #14 (Talbot Line and lona Road) Manager of Engineering Services - Sma C. Watters 8 9. C. Watters, Manager of Engineering Services - Intersection Control Beacons at County Roads #3 & #8 (Talbot Line and Currie Road) 10. C. Watters, Manager of Engineering Services - Intersection Control Beacons at County Roads #48 & #73 (Lyons Line and Imperial Road) 11 County Roads #48 & C. Watters, Manager of Engineering Services - Intersection at #73 (Lyons Line and Imperial Road) 12 C. Watters, Manager of Engineering Services - Centennial Road Sod and Topsoi Restoration (Update) 10 13 -2 C, Watters, Manager of Engineering Services - Replacement of Existing Sign at Administration Building (Update) 14. Engineering Services - Commercial Entrance on Sunset C. Watters, Manager of Road (County Road 4» 15. Brief to Minister of C. Watters, Manager of Engineering Services - "Draft" Transportation 16. (to be Lakeshore Erosion C. Watters, Manager of Engineering Services - Contract for faxed out separately) 1 17 TILLSONBURG DISTRICT MEMORIAL HOSPITAL TDMH TDMH Trust Annual Meeting June 27, 2000 f"~. : ; I I~ I ,~ I r ! r I ! I r , ! r¡ i , Tillsonburg District Memorial Hospital Annual Reports r I I Table of Contents I r- I I Page i ii 1 6 7 8 9 10 11 12 14 15 15 15 17 18 19 19 20 22 24 26 Mission, Vision and Values. Board of Directors and Hospital Executive r- Minutes of the 72"d Annual GeneralMeeting of the Trust. Chair's Annual Report. r- Corporate Planning & Community Relations Committee, Governance Committee.. Patient Care, Education & Research Committee Chief of Staff Report. President's Report. " Hospital Operating Statistics. Auxiliary Report.. r--' Corporate Services ................................ Ambulance and Communications Diagnostic and Treatment Services. Educational Services..... Environmental Services r- Occupational Health/Infection Control Human Resources Information Services.. Patient 3'd Floor Outpatient Clinics, Services Team - Emergency, Wellness Day Program ISouth, Patient Services Team -ICCU, OR/PACU, Day Surgery. Patient Services Team - 2South, r- , r- , I r- " I , ~, i , " TILLSONBURG DISTRICT MEMORIAL HOSPITAL I I MISSION ~ TDMH is a primary health care facility whose team members are committed to promoting health and providing patient focused care and is governed by a representative Board truly responsive to the citizens of the Tri-County area. VISION As the primary health care facility, TDMH will take the lead in developing partnerships and/or alliances with other community health care providers to ensure a continuum of integrated services in our Tri-County area. VALUES achieve our vision through We will Excellence in patient care Continuous improvement An environment of individual trust and respect Responsible stewardship ~ ~ ~ ~ February 23, 1999 ~ ~ , I ! ~ ~ c~ r I I ~ I TILLSONBURG DISTRICT MEMORIAL HOSPITAL TRUST 1999/2000 I r i I Chair of the Board .First Vice Chair of the Board Second Vice Chair of the Board Joe DiGiovanni Eugene Heath... Indira Reynolds BOARD OF DIRECTORS of the Board Treasurer of the Board Assistant Treasurer of the Board Past Chair of the Board Chief of Staff Medical Staff Medical Staff Secretary President of the .Vice President of the Director Honourary Director Director Director Director Director Director Director Dave Comer. Jenny Zamecnik Andy Vandenberghe Dr. Richard Dalby.. Dr. Jamie Cluett...... Dr. Barry Roth........ Scott Campbdl....... Cyril Demeyere ...... Erwin Hawel ........., Marguerite Hogarth Ross Greer Jim Spencer I I I' , , r- Mary Anne Kersten Harold Moore John Moylan Julie Spinks.. Ron Bradfield Auxiliary President Elgin County Representative Oxford County Representative Town of Tillsonburg Representative Regional Municipality of Norfolk Irv Horton Dave Beres. Jenny Zamecnik ~ HOSPITAL EXECUTIVE COMMITTEE r , President Senior Vice President, Patient Services ...... Vice President, Corporate Services Executive Leader, Information Services Jim Spencer Brenda Butters Marty Klein Bob Walker. I ! r I 1 I (ii) I I I' I I Meeting 72nd Annual n I TILLSONBURG DISTRICT MEMORIAL HOSPITAL TRUST 1999 TDMH Cafeteria, Ground Floor June 22 Tuesda ~ was held on Tuesday, June 22, Hospital Trust Memorial The nnd Anoua! Meeting of the Tillsonburg District 1999 at 1945 hours. I Brian Budarick Dr. Richard Dalby Peg Hogarth Indira Reynolds Jim Spencer Eugene Heath Dr. Jamie Cluett Ross Greer Harold Moore Dr. Barry Roth Joe DiGiovanni(Chair) Scott Campbell Cyril Demeyere Mary Anne Kersten Jenny Zamecnik PRESENT: I ~ Garry McKenna Brenda Butters Irv Horton Ron Bradfield Dave Beres Julie Spinks REGRETS I Marty Klein, V.P. Corporate Planning Bob Walker, Executive Leader Information Services Kathy VanDenBrink, Recording Secretary Nancy Puhr, Tillsonburg News Cam Leonard, CKOT ALSO PRESENT PRESS ! I , 2 Guests and 2 Life Members registered their attendance. NOTICE OF MEETING: Jim Spencer announced that in accordance with Section 7 of the Bylaws, the Notice ofthe Annual Meeting of the Corporation was published once a week for two consecutive weeks. The notice appeared in the April 21 and April 28 1999 editions of the Tillsonburg News. ~ ! I 6 Board members were in DECLARATION OF OUORUM: Jim Spencer declared that the required number to constitute a quorum was present. attendance. I' CALL TO ORDER AND INVOCATION: The meeting was called to order at 2045 hours by Joe DiGiovanni, Chair of the Trust, following which he invited Rev. Bill ~all, Vice President of the Tillsonburg Ministerial Association, to render the invocation. ! ~ i I of26 I Page I' I ~ , ! CHIEF OF STAFF/MEDICAL ADVISORY COMMITTEE REPORT: Dr. Dick Dalby read aloud the Chief of Staffs written annual report which highlighted activities of the Medical Advisory Committee and the Medical Staff during 1998/99. Highlights included implementation of two more outpatient clinics,. Neurology Clinic and Upper Limb Clinic; investigation of a common credentialing format with physicians from Ingersoll and Woodstock which is being advocated by the Oxford Hospitals' Alliance; various meetings with officials from the Ministry of Health requesting implementation of a remuneration program (Alternate Payment Plan) with the Ministry of Health and other methods of payment to ensure continuous coverage of the ER and other essential services for the hospital; recruitment of physicians and internist locums for weekend coverage; maintenance of all essential services and a high quality of care for the Tri-County community. I I ~ In closing, Dr. Dalby, Chief of Staff, expressed special thanks to Administration (Jim, Marty, and Brenda), the entire Hospital Team and the Medical Staff for all of their support over the past year enabling his position to be more enjoyable and problems easier to overcome. ~ I REPORT Referring to the Auditors' Report, Brian Budarick, Treasurer, noted highlights from the Statement of Operations and Changes in Fund Balance such as receipt of revenue funded from the Ministry of Health in the amount of $13,940,188; overall expenses in the amount of $16,281,994 and the maintenance of a financially strong balance sheet. TREASURER'S/AUDITORS I' Moved by B. Budarick Seconded by R. Greer the RESOLVED that the TiIlsonburg District Memorial Hospital approve Audited Financial Statements for the year ended March 31, 1999. Carried. ~ UNFINISHED BUSINESS meetings of the Tmst was conveyed at the meeting. No unfinished business from any previous ~, NEW BUSINESS was brought forth to the meeting. No new business I I APPOINTMENT OF MUNICIPAL REPRESENTATNES Board Members considered appointment of municipal representatives. Moved by E. Heath Seconded by A. Vandenberghe I' Representatives to Municipal RESOLVED that the following be appointed as the Board of Directors for the ensuring year: ! County of Elgin Town ofTiIlsonburg County of Oxford Township of Norfolk Ron Bradfield Dave Beres Irv Horton Jenny Zamecnik Carried. ~ Page 3 of26 r ~ PRESENTATIONS: Cyril Demeyere and Brian Budarick were each presented with a gold Trustee Pin in recognition of their years of service. 1. DiGiovanni, Chair, also presented a gift to Cyril Demeyere thanking him for his dedication, commitment and hard work with regards to his position as Past Chair. and he commended the Board members CLOSING REMARKS AND ADJOURNMENT: In summary, 1. DiGiovanni stated that he has enjoyed his tenn as Chair for their hours of dedication and commitment. Moved by I. Reynolds Seconded by E. Heath MOTION: that this meeting be adjourned. RESOLVED Carried. Chair Page 5 of 26 The meeting adjourned at 2008 Secretary I I' ! , .. ! I I' I' , , I I I' I Chair's Annual Report Joe DiGiovanni r I ~ ! with great pleasure that I report a it is and This is the 73rd Annual Meeting of the Hospital Trust successful year from every point of view. were Negotiations were completed to transfer 34 long-term care beds to TDMH from Woodingford Lodge in Woodstock. Plans are underway to build these units on the TDMH property. TDMH's Y2K project produced an assessment of its preparedness and was highly acclaimed in the Auditor's report. The Y2K Task Force showed dedication and comprehensive team approach for its implementation of remedial activities under severe time constraints. Some of the highlights r I I and Phase 1 of the Patient Therapeutic Garden and necessary front entryway maintenance repairs has been implemented and will shortly be completed. TDMH's involvement in the Thames Valley Planning Partnership and the Oxford Hospitals' Strategic Alliances continued with postive results. A planning retreat for Oxford Alliance was held on June 22, 2000. Participation in the first standard patient satisfaction survey in North America was most revealing. TDMH rated in the top 16% of the 89 hospitals polled. It is with great regret that we accepted the early retirernent of Jim Spencer. However, we are pleased that Jim properly planned for this event. Brenda Butters, the Senior Vice President, Patient Services, has accepted the position of President and she is a most worthy replacement and will provide for a seamless transition, TDMH has provided leadership and assistance to the Supported Housing Initiative Committee to investigate the construction of these units in our town. The committee is proceeding with its study will report shortly on its findings. , I ~ - ~- , This concludes my term as Board Chair and I wish to express my personal thanks to past chair, Andy Vandenberghe for his guidance and support. I would also like to extend my thanks to all the board rnembers for their commitment to serve. Finally, my thanks to the Leadership team, Jim Spencer, the Executive Committee, Dr, Dick Dalby, the Medical Team members, Hospital Team members and the Volunteers for their support and dedication. ! r I I r I r I " I I Page 6 of 26 " I Governance Report Joe DiGiovanni, Chair , ' The Governance Committee coordinates and monitors the Board's goals and objectives in relation to the Strategic Plan as well as the Board's performance. The Committee is also responsible for recommending bylaw revisions to the Board of Directors, and acts as the Board's Nominating Committee 5, 2000 and a Strategic A Board Retreat was held on January 14 and Plan was developed with three major goals a continuum that provides responsive to the needs of To be an integral part of quality health care services the community + Committee Dave Beres Ron Bradfield Scott Campbel Dr. R, Dalby Eugene Heath Peg Hogard) Irv Horton Indira Reynolds Dr. B. Roth Jim Spencer Jenny Zamecnik To establish system-wide integration through enhancement of the Thames Valley Hospital's Planning (TVHPP) and the Oxford Hospital's ance (OHSA) and development of linkages agencies + Honourary Cyril Demeyere Partnership Strategic AI with other reglona ~ I of recruitment To develop plans for the retention and professional human resources + The Governance Committee also did a review of the following Governance Quality Indicators: Organizational Culture and Planning; Quality Monitoring and Improvement; Resource Management; Board Organization; Relationship between Board and CEO; Relationship between Board and Medical Staff; Community Integrations. The results were very positive in all areas. ~ Finally, a note of appreciation to Peg Hogarth, for facilitating the Board Retreat and her assistance in the development of the Strategic Plan. Page 8 of26 ~ ,~ ,-- ! r I Chief of Staff Report Dr. R.W. Dalby r rrr I I I I r' I One of the major changes in the hospital has been the Alternate Funding Plan for the doctors covering the Emergency Room. This pays the doctor an hourly wage for the time spent in the Emergency Room and more importantly, this money is outside the OHIP cap and has allowed the hospital's Emergency Room to remain open 24 hours per day and to be fully maintained by medical coverage. This coverage was arranged through the joint effort of the medical staff and administration with most of the work being done by Marty Klein. Another ongoing project of the medical staff has been the recruitment of physicians - not only general practitioners but also specialists, surgeons, internists and anaesthetists as there is a definite shortage in the tri-county area. This process is still ongoing and although we have not been successful at this point I am optimistic our needs will soon be filled. This also has been a j oint effort with administration and again, Marty has worked long and hard to help fulfill our needs in spite of all the set backs we have encountered. ,r Thames Valley Hospital Planning Partnership care for our tri-county community. This medical staff at the and quality of medical I have represented the hospital and to try to maintain the accessibility process is also ongoing at this time. Regrettably, Dr. Juliann Aitchison left the Medical Clinic and lmtil now has not been replaced. The medical staff would like at this time to thank Jim Spencer for all his help and assistance over the years he has been in Tillsonburg. He certainly is mainly responsible for the excellent hospital the trircounty comrnunity has and he will be missed for he has always been an ally of the medical staff. We wish hirn and his family all the happiness in the years to come. That being said, the medical staff and myself are looking forward to working in the same manner with Brenda Butters, who I am sure will do the same excellent job that Jim did. She will have the support from the medical staff and myself, In closing, I would like to personally thank Jim for not only being a great help to me but also for being a good friend. This past year, as always, was made easier and more pleasant due to the support and help of the administration, medical staff and the Board without which I would have been unable to fulfill all my duties. Page 10 of 26 Respectfully submitted, Dr. R W Dalby Chief of Staff I~ I, ~ ! I 1 r I I r ! :- ~ , , " ,. : , ! r' Operating Statistics TDMH Hospital I' I I 2ÓÓO/0l BUDGET 1999/2000 PROJ/ACT 1998/99 ACTUAL 1997/98 ACTUAL 1996/97 ACTUAL 1995/96 ACTUAL 88 17 25 75 98 85 17 27 70 97 85 21 31 68 98 62 22 14 86 27 26 OCCUPANCY RATES MED/SURG (see note) O.B.S. (6 BEDS) ~ 69 90 68 99 PAEDS (see note) I.C,C.U. (5 BEDS) CHRONIC (see note) I ! 4,201 8,604 22,805 3,406 8,479 ,885 13,497 8,593 22,090 4,562 2,838 27,400 19,955 14,136 34,091 15 54 3 304 48 2 390 72 403 77 447 86 2,500 09 2,506 06 2,436 51 2,810 48 3,144 29 5.7 33.0 5.4 37.9 5.6 346.4 5.2 439.2 6.3 .1 47 27,309 27,356 51 24,722 24,773 47 23,833 23,880 55 21,910 21,965 33 61 22,848 22,909 363 ,048 ,411 417 884 ,30 417 934 ,35 477 819 ,296 507 732 ,239 PATIENT DAYS SHORT TERM CHRONIC TOTAL OBSTETRICS NEWBORN DAYS BIRTHS ADMISSIONS ACTIVE CHRONIC AVERAGE LENGTH OF STAY ACTIVE-PATIENTS CHRONIC-PATIENTS EMERGENCY VISITS IN-PATIENT OUT-PATIENT TOTAL OPERATIONS IN-PATIENT OUT-PATIENT TOTAL I ~ I I I r- I' I I I I 996/97 993/94 994/95 REHAB BEDS) NOTE: MEDlSURG 52 BEDS 1992/93 TO MED/SURG 34 BEDS 1997/98 MED/SURG 5 BED SHORT STAY MED/SURG 6 BED SHORT STAY CHRONIC 39 BEDS 1996/97 CHRONIC 24 BEDS 1997/98 (INCLUDES 6 P AED 8 BEDS 1996/97 PAED 4 BEDS 1997/98 UNIT UNIT r' I' r_ ~ ! l20f26 Page " Auxiliary Report Julie Spinks I wish to welcome all the new volunteers that have joined our Auxiliary in the past year. It is nice to see a wonderful group of dedicated volunteers who are committed to our hospital. Thank you! This past year I attended Regional Conferences in Leamington and St. Thomas and the HAAO Conference in Toronto. These are a great way to share information and learn new ideas from fellow auxilians. Our biggest fundraising project, Extravaganza, is 25 years old this year! This has been a very successful fundraiser for us as well as a great community event. Thanks to everyone in the past and also in the future for making this event so successful. This year it will be held September 161h at the Tobacco Auction Exchange. Donations always accepted, volunteers always welcome. Our Gift Shop and the Coffee Corner are both doing very well. Thank you to all the volunteers who keep these areas running smoothly. Also we thank our customers for their continued business. A big thank-you to everyone for the support and I look forward to working with everyone in the coming year. Respectfully submitted, Julie Spinks Page 14 of26 ~ r , ~ ~ r ~ ~ , i r , i r ~ r , ~ "making the patient visit as pleasant as possible." The scheduling ofthe'services is ranging from 83% to 91 %, which can be considered a success when you take into account the dynamic operational requirements created by an active Emergency Room Service. Our patient surveys also indicate a 95% satisfaction rate. ~ " I ¡ level Diagnostic Imaging and This represents a high The Mammography service successfully renewed its accreditation status. The Laboratory service have had favourable Ministry of Health Licensing inspections. of standards in performance. ~. The Canadian Blood Service (C.B.S.) has had a successful transfer from the Canadian Red Cross Blood Transfusion Service. The release of current Standards of practice for blood transfusion and utilization is pending. Once the standards are received, our protocols will be revised to reflect the changes. ~, Oxford Cluster Laboratory Advisory Committee has established principles that support an 'Integrated Leadership Team for Laboratory Services'. Current activities include the identifying of joint purchasing opportunities; an investigation into an Oxford cluster Laboratory Information System (L.I.S.) and Shared testing. A commitment was also made to explore new technology or testing methods as a cluster group ! As a result of investigating the options for our Microbiology Services, we are continuing to provide services for our patients in-house. Our Laboratory services replaced equipment in Microbiology and Chemistry to facilitate our role in providing services to our patients. Replacements for Stress Testing and Holter Monitoring equipment were also acquired. An additional Respiratory Therapist came on board in January 2000. This will allow us to provide improved services to our patients. r , " I As of January 2000, the Radiologists-had to decrease their on-site coverage by 2 hours per day due to a shortage of Radiologists. Services however, were not impacted upon as changes in scheduling and workflow allowed us to continue providing the same level of service. ~ ¡ I Diagnostic services play an important and vital role in health care. The dynamic nature of TechnoJogy requires that changes are always on the horizon. These changes are reviewed with a focus on the health care needs and 'health outcomes' for our patients. How these changes fit in with our hospital's mission, vision and values is also taken into consideration. We continue to investigate new options for the delivery of services. An electronic 'digital' imaging implementation process is currently underway. This technology will provide the most effective way to distribute the 'information' necessary for the physicians to care for their patients. With the possibility of a shortage of Radiologists looming ahead, digital imaging will provide us the flexibility to continue providing services. In conjunction with the Laboratory Information System and the Digitized information in Respiratory and Cardiac Testing, the 'Digital Imaging' process will provide opportunities to better access and distribute patient data to the care giver. Our product is information; therefore, it makes sense that the more effectively we handle the information, the better it is for our patients. r r , ~ For the fiscal year 1999/2000, Out-Patient Services has had a total of 44,400 patients (including emergency patient activity). A 4% overall increase from the previous year, evident in the Laboratory and X-Ray service. We anticipate a further increase in activity for the fiscal year 2000/2001 due to the introduction of an additional Respiratory Therapist. Increased activity in. the Mammography service is also anticipated due to increased awareness within the general population of the benefits of early cancer detection. ! In-Patient activity has increased by 10% from the previous year, evident in the Laboratory and Stress Testing service. The increased acuity of the patients admitted is the most likely the cause of the increase for In-patient ~ ¡ I ¡ activity. ~ 160f26 Page r Two general orientations were held over the last year: May 3" and 4th 999 with the six new team members and the other on January 31" and February 1 ",2000 with eleven new members. As well a volunteen orientation took place October 26th and 27th with teens participating and sixteen new volunteers received a one-day orient!ltion on January 24th, 2000 n Contracts with other health agencies interested in providing education about their particular disease resulted in other education sessions in the hospital. The Board of Health presented a session on Breast Health as well as provided information for a main lobby display on "Summer Active." The education coordinators for the Heart and Stroke Association, as well as the Cancer Society provided me with numerous pamphlets to display in the hospital. Nancy Plott from the Osteoporosis Screening Clinic in London ran a clinic here and another is scheduled for May 30th, 2000. Leanne Stoddart, Education Coordinator for the Stroke Strategy in this region, gave a presentation on the resources available for patient education. r r I attended a meeting ofthe Leadership Council to discuss with Executive Leaders what they felt the education needs were. Computer training, stress management and team building were the recurring themes. In response to this Linda Wilcox, our Librarian has conducted sessions on "Using the Internet," and Lorraine and Lori have done sessions on WordPerfect 8 and internal E-mail. A session is planned for March 30th on "Compassion Fatigue - An Accelerated Recovery Program" that deals with the stress and burnout of dealing with sick patients. I am in the process of researching speakers for team building for next year. I I ~, , , ! In preparation for the new millennium the Environmental Services Team has participated in various Y2K task forces. The team's task consisted of research, contingency planning and the challenge of anticipating the impact of this event on our infrastructure, equipment and supply chain. Numerous processes were put in place, tested and fine-tuned. These efforts enabled the commencement of our new millennium without incident. ~ I "Event Related Sterility." This to reprocess items. This will sterile products After a year of research, procedure revision and testing we have implemented practice replaces expiry dates with sterilized dates and eliminates the need reduce re-sterilizing, waste and supply costs while still maintaining quality Food Services has implemented two major new initiatives. A new meal delivery system consisting of an insulated tray separating hot and cold, therefore maintaining better temperatures, and the same day menu which enables our patients to receive their choice of food the same day they selected it. r~ ! An in depth review of the services provided by our maintenance team was conducted. A task force developed a new requisitioning process. This process has been automated and allows us to track statistics, monitor productivity, and improve the turn around time to our customers. A "Help Line" was also established to respond to urgent needs of our patients and customers. Data for Phase II, which is Preventative Maintenance automation, has been collected and will be ready for activation in the early spring, r r~ I Several redecorating projects took place over the last year to modernize and freshen up our appearance. Centre Service We have two cooperative initiatives that were implemented year: London Health Science provided us with bio-medical technology services, and we providing a Customer Support Coordinator to, Alexandra Hospital as well as a commitment to share our best practices and expertise. this are I Service coordinators from Maintenance, Food Services, and Material Management participated in working groups for the Thames V all~y Hospital Planning Partnership (TVHPP), It provided opportunities for brainstorming, networking and generation of collaborative efforts. r , , ~ I I Page 18 of26 ~ i , Information Services Bob Walker I' This past year has seen a tremendous amount of change and growth in the :tnformation highway at the Tillsonburg District Memorial Hospital (TDMH). Information Services is an integrated service area that relies on data from all patient care and administrative areas to provide comprehensive business information to all of our customers, internally and externally. ~ I' Careful Y2K planning and inventories saw Information Services enter into the new millennium without incidence. All systems were tested and the necessary Y2K updates on the network servers were installed 10 1999 November. Implementation of new Year 2000 compliant Radiology, Admissions, Discharge, Transfer (ADT) Central Patient Index (CPI), Accounts Payable and General Ledger systems was completed and went to live operation in 1999 November. , I' I In 1999 October, TDMH began administering payment to physicians under the Ministry of Health and Long Term Care (MOHL TC) Alternate Payment Plan (APP) for Emergency Services. This replaced the traditiona' fee for service payment. A bil1ing system was purchased from Integrated Hospital Systems Inc. (IHS) to fulfil the requirement to report (shadow bil1) all emergency visits to the MOHLTC. Approximately 2,000 visits are processed monthly througb the bil1ing system by the finance team. The APP agreement is for a one-year term and TDMH was required to contribute $103,000 towards this plan. '"' i I' , , Activity in the Health Records and Registration service areas has dramatically increased. Higher patient volumes, increased data demands both internally to the Clinical Teams and administration, and externally to the MOHLTC and the Canadian Institute of Health Information (CIHI) has resulted in improved collaboration on many health information initiatives with integral stakeholders. Some of these efforts include: '"' ~ was indicators and The development of an administrative indicator to ensure appropriate billing for the APP. This indicator developed witb finance, health records, physicians' offices and nursing services. Working with several nursing team members to develop and provide timely data for clinical workload management statistics. Working with an ad hoc Emergency Services team to respond to and provide information for the latest directive from the MOHL TC that requires facilities to capture and eventually report Emergency Services data to CIH!. This initiative is in response to the Joint Policy and Planning Committee's (JPPC) drive to report Ambulatory Care data in Ontario based on the National Ambulatory Care Reporting System (NACRS). This project is in collaboration with the MOHL TC and CH-II and will be phased into all healthcare organizations within the next three years. The data will be used to eventually create an appropriate funding tool for ambulatory care in hospitals. TDMH has been for the forerunner in the Tri-County Alliance project and has provided in-house educational sessions to other similar size hospitals in the Network. Currently Health Records is ready to submit its data to CIHI scrutiny and is eager to provide quality reports to customers. Working with the District Health Council and other partnership representatives to review and look forward to the development of a 'standardized care map' for Chronic Obstructive Pulmonary Disease (COPD), Providing information and educational sessions to the medical team with respect to quality data reporting and documentation. This wil1 definitely be a Continuous Quality Improvement (CQI) endeavor with a view towards more accurate patient information documentation and timely utilization reviews ~ , I I I' I I The information services team has been enhanced by an Information Technology Technician to provide Information Technology Support (ITS) to all teams and individuals within the organization. This makes the TDMH more independent in terms of in-house problem resolution. The Information Services Team will be working closely with Senior Leaders to develop a strategic information plan in the new fiscal period. Page 20 of 26 , I i , Patient Services Team - Emergency, Outpatient Clinics, 3ra Floor Jean Currier ~ Today we live in an interconnected world that is designed to enhance the delivery of care. Seeking innovative ways to use, share and develop collaborative partnerships between hospitals and other health care providers can lead to enhanced learning opportunities for team members and can improve patient care services and outcomes ~ As we embrace the present and the future, we salute the past. Services utilization of labour/delivery services and of outpatient services census was 142 and outpatient services was 300 or 78% of our total Combined Care Obstetrical remained constant. » r I Delivery team continues to work in partnership with Public Health to implement the new enhancements to the Healthy Baby Healthy Children (HBHC) program and promote the 'Let' program which is offered for the first five years of a child's life. Mother/Baby care and parenting skills are enhanced further with the implementation of the LATCH assessment and breastfeeding record. Mothers participate in, understand, and document baby care and breast feeding Grow' s workload The TDMH » » í , L = latch on breast A = audible swallowing T = type of nipple C = comfort of breast/nipple H = hold or positioning. I' I ~ Patient outcomes reveal (i) all mothers delivering at TDMH are part of the HBHC program; (ii) mothers are offered a 60 hour post partum stay; and (iii) breastfeeding mother/baby pairs in discharge is 87%; improved from 83%. Combined Care nurses continue to provide care on 3North for Short Stay patients and for Paediatrics. 3North, originally closed on weekends, is recently remaining open to accommodate patient volume and length of stay. Providers of Paediatric care, locally and regionally collaborated to implement an alternate oxygenation/humidifcation treatment program for respiratory ailments in children. London Health Sciences Centre and St. Joseph's Health Centre collaborate with TDMH in education and skill certification in Obstetrical and Emergency services. Emergency services census has steadily increased over the past five years. Census for 1999-2000 was 27,136, an increase of2,360 patients over 1998-1999. The Canadian Triage and Activity Scale (CTAS) and process were implemented in September. All patients presenting to Emergency are triaged by an experienced RN into one of five priority levels. The legislated CTAS and process required the hiring of two full-time RN's. Staffing arid workload issues resolution remains elusive due in part to availability of resources. Collaborative partnerships were established with Oxford Community Care Access Centre (CCAC) and with Oxford County hospitals and agencies to plan and implement Y2K requirements, Disaster exercises, Sexual Assault Protocol and Community of Oxford Support and Treatment (COST Team) regarding mental health. Emergency nurses and physicians certify and re-certify in skill courses, i.e., Trauma Nursing Core Course (ruCC), Advanced Cardiac Life Support (ACLS), and Paediatric Advanced Life Support (PALS). Page 22 of 26 » » » » » » » » » ! ~ ~ , I ~ , r í Wellness Day Program Patient Services Team - 2 South, 1 South, Barbara Helsdon , I I During the past year the majority of Continuing Care patients who were long stay were discharged. Care requirements for patients now being admitted includes rehabilitation and palliative care. This has resulted in a shorter length of stay and a reduction in Chronic Copayment. With increased bed availability patients are being admitted directly to I South from referral centers. Patients are being transferred back sooner post operatively/treatment and with more complex care requirements. It is anticipated that this trend will continue. , I I , Interdisciplinary team members continue to complete MDS Assessments with a Reg. N. Coordinator verifying that the assessment is complete. Implementation of funding for Continuing Care based on this data has been was planned for April 1, 2000 but has been delayed indefinitely. The results and impliCations of this change in funding methodology remains unknown. ~ I '- Patient activities continue to be offered and included the Wheelchair Olympics, horticultural therapy, special outings, rnusic, one on one activities. Combined programming with the Wellness Day Program included activities such as the summer Western Day BBQ and weekly church serviCes. Students from the high school coop program enjoyed their Therapeutic Recreation experience with Deb O'Grady throughout the school year. Deb's annual Christmas lobby sale and spring plant sale raised funds for patient activities throughout the year. Wellness Day Program referrals increased during the year with the majority of referrals coming from CCAC Oxford. The majority of clients participate in the social recreation component of the program and the bathing program. The number of referrals for Physiotherapy and Occupational Therapy are lower than anticipated. I' A week of special activities were held for clients to celebrate the first anniversary of the program. Rehab Services hosted a well attended Luncheon Open House for Physiotherapists and Occupational Therapists in the area to share information about the program and attract new referrals. Other anniversary activities included newspaper articles and participation in the "Plugged In" Cable TV Program. , I I i Evaluation of the program included a review of the referral process and a Client Satisfaction Survey, Outcomes were shared with CCAC Case Managers from Oxford, Haldimond-Norfolk and Elgin and provided the basis for Quality Improvement team initiatives. , I Plans to implement a Respiratory Rehab program are on hold due to the shortage of a part time physiotherapist. I~ During the past year on 2 South RN's were certified to perfonn venipuncture to start intravenous therapy and recertified to manage Central Lines. The role of the RPN was expanded to include removal of sutures/staples; care and emptying of Hemovacs, T-tubes and N/G containers; removal of N/G tubes; and set up gastric suction. Page 24 of26 I' Patient Services Team - Intensive Coronary Care Unit, Operating Room/Post Anaesthetic Care Unit, Day Surgery Marlene Thorpe I I and dedicated teamwork enable our throughout last year, Many long hours project with a positive outcome. Y2K was the big buzz hospital to complete this r , 1999/2000 The total number of surgical procedures indicated an increase of 170 from Ophthalmology Services increased from 134 to 140 cataract procedures. Urology Services increased from 114 to 151 procedures. Forms revisions were made to the Operating Room Surgical Count Record and Patient Transfer Record to comply with systems and standards change. New non-invasive cardiac and anaesthesia gas monitoring systems were implemented on the Operating Room. Admissions to Intensive Coronary Care Unit (ICCU) indicate a slight increase from 471 to 477 the previous year, Highlights of >- >- >- >- >- r I I r~ patients. The ICCU Central Cardiac Monitoring System was replaced due to the system not being Y2K compliant. The patient cardiac monitors and telemetry units were also upgraded. Anna Maynard, Brian Fathers and ICCU team members implemented a Direct IV Medication Program that will expand to other patient service areas. Team Quality Reports presented to the Patient Care, Education and Research Committee of the Board are as follows: Patient Discharge from Post Anaesthetic Care Unit, Administration of Seven Additional Drug Direct IV. >- >- >- >- r~ r , ¡ r ! Highlights of education for all team members throughout the year include Post-Anaesthetic Conference - Circle of Learning, Transdermal Medication, Chronic Obstructive Pulmonary Disease, Metered Inhalers, Strategies for Success, Critical Stress Management, Compassion Fatigue, Anaesthesia Gases/Respiratory Monitoring, Mental Health Update, and Stroke Teaching Education Program. Nurses and physicians completed the re-certification program for Advanced Cardiac Life Support. Anna Maynard assisted Patient Service team members with revisions to the added skill of Mechanical Ventilation and the Delegated Medical Act of Defibrillation and Life Saving Drugs. I' ,. I , improved accessibility for all team members On an international note, nurses from Hungary spent three days with Patient Services Team members offering an opportunity to exchange customs and knowledge. to 2N orth has greatly The re-Iocation of the library r Quality of work life was enhanced by fun activities such as the Christmas dance, Tex Mex Team BBQ and Long Service Awards. this past in making the members of our dedicated team to all I would like to extend my appreciation year a success. I' Page 26 of 26 Respectfully submitted, Marlene Thorpe ,. I ,. REPORT TO THE MUNICIPALITY OF THE COUNTY OF ELGIN from St. Thomas-Elgin General Hospital 1999 was a very busy year. Besides looking after the everyday function of the hospita we underwent both a financial and operational review which was conducted jointly by the hospital and the Ministry of Health. This process was intensive and demanded a great deal of time from many of our employees and medical staff. We are grateful for their efforts. The report was released in June of 1999 and a Board task force continues to oversee the successful implementation of the report's recommendations. Like most other large corporations around the globe, we spent months planning and preparing for Y2K to insure complete safety for our patients and our community. We were pleased that the detailed contingency plans which we prepared, were not required. During the past year, the hospital as well as the rest of the province have experienced a surge, in the need for inpatient care the like of which has not been seen for many years. In addition we were earnestly preparing for an accreditation survey which was conducted by the Canadian Council for Health Services Accreditation, this past February. Combine all of this with a shortage of available nurses and doctor's and you have a sense of the enormous pressures faced by all, especially over this past winter, Throughout, the hospital's management and staff remained committed and dedicated to the good care and well being of patients. A measure of that commitment to quality care was demonstrated in the accreditation process. Accreditation surveyors examine every aspect of patient care, medical practice, facility management and staff participation. The process provides hospitals the opportunity to measure performance against a set of nationally applied standards. When the accreditation report came in it confirmed that STEGH is an excellent hospital and provided a report of "accreditation with commendations' We are very proud of our H :\BOARD\CountyReport.wpd 1 6 Report to the Municipality of the County of Elgin from St. Thomas-Elgin General Hospital Page 2 hospital and thankful for the efforts of the staff, volunteers and physicians. They are all working together for the good health of our citizens. At the General, more than 300 volunteers, including auxillians, and foundation and hospital board members, gave countless hours of service last year. It certainly is astonishing how the patients, health care professionals and our community are supported by this network of dedicated and caring volunteers. Over the past year the new "Crisis Support Program" was implemented. This program is facilitated by volunteers to ensure that an experienced person remains with the family following the sudden death of a member of that family. This wonderful new service is a credit to these amazing people. We are constantly reminded, and truly appreciative, of the services that our legion of volunteers provides. We have continued to advance our health care by networking through the Thames Valley Planning Partnership. This involves a group of Board Chairs and CEO's from eight hospitals in this area. As well we continue to work as part of the Thames Valley District Health Council as an active member of one of its planning initiatives, which is the Elgin Health Services Planning Committee. This committee, is working to increase integration and coordination among health care providers in Elgin County. An indication of the declining number of doctors servicing our community was the significant number of patients admitted to the hospital as "unattached patients, , - in other words, people who do not have a family physician or a physician with active privileges at our hospital. In the past, these patients were cared for by a pool of physicians from an on-call group. However, as the numbers of these patients continue to rise the workload became increasingly onerous for these already busy physicians. n collaboration with the medical staff, the General took action to develop an innovative H:\BOARDlCountyReport.wpd 1 7 Report to the Municipality of the County of Elgin from St. Thomas-Elgin General Hospital Page 3 new physician role within the hospital called the Clinical Associate Clinical Associates are a small group of physicians paid by the Hospital to care for the unattached patients while they are in hospital. The contributions made by these physicians to enhance patient care is appreciated. They have relieved the work load for the on-call group. This new program has a very bright future at our hospital. As already mentioned, Elgin County is experiencing a critical shortage of physicians and nurses, but there is some encouraging news. The Hospital has taken a leadership role in establishing the Elgin Physician Recruitment Partnership (EPRP), The EPRP includes representation from community, municipalities, physicians and the hospital. We are working together in an effort to attract and secure new physicians for Elgin County. There are important initiatives underway in Dutton and Aylmer to attract physicians to those areas. Also, financial assistance to cover recruitment cost and various expertise has been provided by EPRP, municipalities and individuals. The General continues to develop an ambitious program to attract and retain nurses, who are also in short supply, One of the exciting programs where we feel we are on the leading edge is our CONTINUUM Solutions © software. This program was officially launched last November for commercial use by other hospitals. We have successfully used the Continuum process since 1994 to help manage our quality of care and bed utilization. When other hospitals began using our process and requested a computerized version, we recognized an opportunity and developed the software. We recently negotiated our first user agreement with the Credit Valley Hospital, a lOO-bed facility in Mississauga and are working on agreements with a number of other hospitals in Ontario and Alberta We believe that we are doing everything possible to operate in a fiscally responsible manner without jeopardizing patient care. We continue to develop new and better H:\BOARD\CountyReport. wpd 1 8 Report to the Municipality of the County of Elgin from St. Thomas-Elgin General Hospital Page 4 systems for monitoring, managing and preserving the quality and cost of our services. However even in spite of our operational review last year, we are currently facing an operating budget deficit of approximately 2.1 million dollars. We are not alone, as you know many hospitals across Ontario are facing similar deficit positions, As we move forward, we continue to keep the lines of communication open with the Ministry of Health to obtain a collaborative solution to what we see as a long-term funding issue These are only a few of the highlights and issues the Hospital and it's Board of Governors has addressed in the last 12 months H:\BOARDlCountyReport.wpd 19 REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for July 25, 2000 Marilyn Fleck, Director of Homes and Senior Citizens From County Golf Shirts and Golf Balls July 10, 2000 Subject: Date Introduction/Backqround Discussion has taken place previously with respect to sponsorship for golf tournament prizes from the County of Elgin; and the Management Team volunteered to investigate pricing options for shirts and golf balls. Discussion/Conclusion Specialty advertisement firms were contacted to provide pricing for 100 shirts, assorted sizes in both men's and ladies styles. The shirt would be off white with coloured collar and sleeve trim The County of Elgin Crest would be embroidered on the left side area in colour. have been Golf balls imprinted with a small scale of the County of Elgin Crest (one colour) requested for quotation that is available: 100 shirts manufacturer is Canadian, Taxes and shipping not included Embroidery logo set up extra The following is a summary of the pricing Quantity: Ansell's Awards: Shirts: Men's(size s-3XL) $36.70 Ladies(size s-xl) imprint $38.50 Molitor 12 doz, one colour $33.42 per dozen Golf Balls FinStar Promotions: Shirts Men's (size s-XL)$32.05 and sizes (XXL - 36,70) (XXXL - 40.05) excludes a $100.00 one time charge for (size s-XL) $32.05 Note that these prices do include embroidery charges but embroidery tape. Ladies REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for July 25, 2000 - page two Wilson Staff Titanium - 90's one colour For 12 Dozen - $33,00 per dozen For 48 Dozen - $31.00 per dozen Set up charge (one time charge of $50.00) imprint continued Discussion/Conclusion Balls Golf would be: ) Production and delivery of shirts - 3 weeks and 5 weeks for the golf balls taxes and shipping (including In Summary: The total cost for 100 shirts and 12 dozen golf balls Ansells - $5,093.40 Finstar - $4,528.13 may wish to offer the shirts To provide a source of revenue to offset the production cost, Counci for sale to Councillors and staff at a $2.00 margin above cost. the Mill Rate Stabilization Reserve for this promotion of the to consider utilizing Council may wish County of Elgin. Recommendation THAT Management Staff be directed to purchase the golf shifts and golf balls from Finstar Promotions, and that funds from the Mill Rate Stabilization Reserve be utilized; and, that the sale of the shirts to Council and staff will include a recovery of $2.00 above cost. Approved for submission: Respectfully submitted: Mark. aid Chief Administrative Officer Marilyn D. FI Director of Homes and Seniors Services REPORT TO COUNTY COUNCIL Linda Veger, Director of Financial Services John David Huether, Acting Deputy Treasurer FROM July 25. 2000 1999/2000 Community Support Services Reconciliation Report DATE SUBJECT: Discussion The Ministry of Health requires an expenditure/revenue reconciliation of all funded Community Support Service programs operated in municipal homes for the aged on an annual basis. This report has been completed and audited for the Adult Day Program covering the period of April 01,1999 to March 31,2000, All annual reports are on file and available for review in the Financial Services Department. Recommendation That the Warden and Director of Financial Services be authorized to sign the 99/00 Community Support Services Reconciliation Report for the Ministry of Health, CAO aid Ma of Financial Respectfully Submitted ~~ Linda Veger, Services 20 ~. John David Huether Deputy Treasurer (519) 631-8250 (519) 631-8919 Telephone: Facsimile: 136 Centre Street St. Thomas, Ont. N5R 3A2 t~ RAVEN Charles T. Raven, Chartered Accountant AUDITOR'£REPQRT To the Ministry of Health: I have examined the Section II, Part A, Cohnnn D, Section IV and Section VII, Part A of the Annual Reconciliation Report of the Corporation of the County of Elgin - Community Support Services for the year ended March 31, 2000. and My examination was made in accordance with generally accepted accounting standards accordingly included such tests and other procedures as I considered necessary in the circumstances. In my opinion, the Section II, Part A, Column D, Section IV and Section VII, Part A of the Annual Reconciliation Report presents fairly the information contained therein for the year ended March 31, 2000 in accordance with the Technical Instructions. RAVEN Chartered Accountant 2 June 29, 2000 REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM 10,2000 July DATE erations ital Fund 0 -Ca Forecast SUBJECT ntroduction/Discussion: The Ministry requires a forecast of the Year 2000 capital fund operations (FIR Schedule 5) in order for the County to continue receiving the CRF allocation. A copy of the schedule electronically submitted to the Ministry is attached. Elgin a Community the County of Recommendation WHEREAS, the Province of Ontario is providing Reinvestment Fund (CRF) allocation: and, to mitigate Increases in property the intended use of the CRF allocation is WHEREAS taxes; and, requested this Information by June 30, 2000: and WHEREAS the Minister of Finance and Municipal Affairs & Housing have requested that each municipality submit an electronic copy of a forecast of the Year 2000 capital fund operations (FIR Schedule 5); and, the Province has WHEREAS NOW, THEREFORE, let it be resolved that the County of Elgin has complied with the Ministers' request and has attached the electronic copy of a forecast of the Year 2000 capital fund operations (FIR Schedule 5) to this resolution; and, the council of resolution of the Schedule forms part of the FURTHERMORE, THAT County of Elgin Approved Mark G. cuonald Chief Administrative Officer 22 Respectfully submitted ~ Linda B. Veger Director of Financial Services 13/07/00 firsch5 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES JULY 3, 2000 DATE SUBJECT: MINIMIUM MAINTENANCE STANDARDS Introduction In 1996 the Government of Ontario passed the Better Local Government Act, amending the Municipal Act. They added new provisions dealing with municipal liability, in respect to the repair of highways and bridges. As amended, the Municipal Act now provides the municipality with three defenses. Discussion The first defense for the municipality is not liable for failing to keep a highway or bridge in a reasonable state of repair if it did not know and could not reasonably have been expected to know about the state of repair of the highway or bridge. Secondly, if the municipality took reasonable steps to prevent the default from arising. And thirdly, a new defense, the municipality is not liable for failing to keep a highway or bridge in a reasonable state of repair if, the new Minimum Maintenance Standards established by regulation by the Minister of Transportation are used by the municipality. The maintenance standards are caterizoged as; Classification of Highways, Patrolling, Snow Removal, Icy Sections, Potholes, Shoulder Drop-off, Distortion, Cracks, Debris, Luminaries Signs, Signals, Signal Controls, Bridge Deck Spalls and Surface Discontinuity. Municipalities have reviewed these new standards and the Ministry of Transportation is awaiting responses. At our meeting, on June 1, the local road superintendents thoroughly reviewed the standards. The attached information is a comparison of the present and proposed standards with a commentary on all sections. Some sections of the proposed standards will increase costs and some could decrease Sections with increased level of service: Inspection, Debris and Signs. Sections with a decreased level of service: Snow Removal and Potholes. The standards are fair and should be adopted since they will reduce our liability and provide a provincial standard for all parties to understand. costs 2 26 Page 2 REPORT TO COUNTY COUNCIL - FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY3,2000 SUBJECT: MINIMIUM MAINTENANCE STANDARDS - Conclusion These standards provide for not only fulfilling the safety and legal obligations but also provide economic and social standards. They are relevant to all users of the road system in the Province of Ontario and they are easy to read and understand, so the public can be as informed, as are lawyers and engineers. Standards define the minimum to which the travelling public can expect. Recommendation That the County of Elgin inform the Ministry of Transportation of our acceptance of Draft #3 of the "Minimum Maintenance Standards for Municipal Highways". RESPECTFULL Y SUBMITTED APPROVED FOR SUBM/SSION æJA~ MAifL) CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 27 1 t-'age Draft # 3 Minimum Maintenance Standards For Municipal Roads Definitions and Classifications 1 (3) New Old Classification Speed Volume Classification Volume 1 100 0-20,000 M14 >4,000 90 8,000-20,000 M14 >4,000 80 12,000-20,000 M14 >4,000 2 90 2,000-8,000 M11 1,000-4,000 M14 >4,000 80 5,000-12,000 M14 >4,000 70 10,000-20,000 M14 >4,000 60 15,000-20,000 M12/M13 >4,000 50 15,000-20,000 M12/M13 >4,000 40 15,000-20,000 M12/M13 >4,000 3 90 0-2,000 M4 <50 M5 50-400 M8 400-1 ,000 M11 ., ,000-4,000 80 1,000-5,000 M11 1,000-4,000 M14 >4,000 70 1,000-10,000 M'11 1,000-4,000 M14 >4,000 60 3,000-12,000 M9/M10 1,000-4,000 M12/M13 >4,000 50 4,000-15,000 M12/M13 >4,000 40 5,000-15,000 M12/M13 >4,000 2 28 Page 2 Draft # 3 Minimum Maintenance Standards For Municipal Roads New Old 4 80 50-1,000 M5 50-400 M8 400-1,000 70 200-1 ,000 M5 50-400 M8 400-1 ,000 60 500-3,000 M6/M7 400-1,000 M9/M10 1 ,000-4,000 50 500-4,000 M6/M7 400-1,000 M9/M10 1,000-4,000 40 2,000-5,000 M9/M10 1 ,000-4,000 M12/M13 >4,000 5 70 50-200 M5 50-400 60 50-500 . M2/M3 <400 M6/M7 400-1,000 50 50-500 M2/M3 <400 M6/M7 400-1 ,000 40 50-2,000 M2/M3 <400 M6/M7 400-1,000 M9/M10 1 ,000-4000 6 80 0-50 M1 <50 M4 <400 70 0-50 M1 <50 M4 <400 60 0-50 M1/M2/M3 <400 50 0-50 M1/M2/M3 <400 40 0-50 M1/M2/M3 <400 3 29 SU which is In bold <= 60 kmph is U or Page 3 Draft # 3 Minimum Maintenance Standards For Municipal Roads 2. Minimum Standards (1 ) This regulation sets out minimum standards for repair for highways under municipal jurisdiction 284(1.4) of Act. (2) Standards for motor vehicles only using highways. (3) Standards does not apply to Class 6 highways. 3. Complied Complied with standards if closes road or detour. 4. Patrolling (1.10 General Inspection) (2) Patrolling by driving or electronically monitoring. (3) Patrolling not required between sunset and sunrise. New Old 1 3 x every 7 days M9> 1 X 14 days (1x7 days) 2 2 x every 7 days M9> 1 X 14 days (1x7 days) 3 1 x every 7 days M9> 1 X 14 days (1x7 days) 4 1 x every 14 days M5 1 X 180 days (1x30 days) M6/ M7/ M8 1 X 30 days (1x14 days) 5 1 x every 30 days M2/ M3/ M5 1 X 180 days (1x 30 days) M4 1 X 180 days (1x 45 days) M6/M7M8 1 X 30 days (1x 14 days) M9 1 X 14 days ( 1x 7 days) maximum cycle Notes: For the old standards this information is for Brackets are for desirable 4 30 Page 4 Draft # 3 Minimum Maintenance Standards For Municipal Roads 5. Snow Removal (Section 2.3 Snowfall Accumulation) 1) Minimum standard for snow removal is to deploy resources to clear the snow accumulation as soon as practicable after becoming aware that snow is greater than depth. 2) If after storm has ended snow accumulation is greater than depth you clear to an accumulation less than standards to within 60 em of roadway edge after becoming aware of the fact. less than 5 meters within a time after need a surface width of not 3) Same as above but becoming aware. 4) Does not apply to designated parking. ONLY APPLIES TO A MUNICIPLAITY DURING THE SEASON WHEN THE MUNICIPALITY PERFORMS WINTER HIGHWAY MAINTENANCE. 5) Snow accumulation New Old Depth Response Depth Response Time Time 1 2.5 em 4 hours M14> 2.5 em 4 hours (2 hrs ) 2 5cm 6 hours M11 5 em 8 hours (4 hrs) M12> 2.5 em 4 hours (1 hr) M14 2.5 em 4 hours (2 hrs ) 3 8 em 12 hours M9/M10 5cm 8 hours (4 hrs) M11 5 em 8 hours (4 hrs) M12 2,5 em 4 hours (1 hrs) M14 2.5 em 4 hours (2 hrs) 4 8cm 16 hours M5 7.5 em 24 hours (12 hrs) M6/ M7 7.5 em 12 hours (8 hrs) M8 7.5 em 12 hours (8 hrs) M9/ M10 5cm 8 hours (4 hrs) 5 10 em 24 hours M2/ M3 7.5 em 24 hours (12 hrs) M6/ M7 7.5 em 12 hours (8 hrs) 5 3 Page 5 Draft # 3 Minimum Maintenance Standards For Municipal Roads 6. Icy Sections (Section 2.4 Localized Ice) 1) Deploy resources as soon as practicable after becoming aware. To treat within a time after becoming aware of fact, see table below. 2) Only as applies during season when municipality performs winter contro New Old Response Response Time Condition Time 1 3 hours M14> 6 hours (3hrs) Bare 2 4 hours M14> 6 hours (3hrs) Bare M12/M13 6 hours (2 hrs) Bare 3 8 hours M11 12 hours (6hrs) Centre Bare M12/M13 6 hours (2 hrs) Bare M14 6 hours (3 hrs) Bare 4 12 hours M5 24 w hours (12 hrs) Improved M6/M7 18 hours (8hrs) Centre Bare M8 18 hours (8 hrs) Centre Bare M9/ M10 12 hours (6 hrs) Centre Bare 5 16 hours M2/ M3 48 w hours (18 hrs) Improved M6/ M7 18 hours (8 hrs) Centre Bare 7. Potholes (Section 1,3 Bumps) 1) Repair pothole that exceeds both surface area and depth, after becoming aware of the fact. 2) Pothole deemed to be repaired when area and depth less than or equal to tabies. 6 32 Page 6 Draft # 3 Minimum Maintenance Standards For Municipal Roads Paved Roadway Surface New Surface Depth Response Old Depth Response Area Time Time 1 1000 8em 4 days M14 6em (4 4 w days (1 em^2 em) days) 2 1000 8em 4 days M12/M13 6em (4 4 days em^2 M14 em) (1 days) 3 1000 8 em 7 days M11 6 em (4 4 days (2 em^2 em) days) M12/ M13/ 6 em (4 4 days (1 M14 em) day) 4 1000 8em 14 days M5 8 em (6 14days ( 7 em^2 em) days) M6/ M7/ 6 em (4 7 days (4 M8 em) days) 5 1000 8 em 30 days M2/ M3 6 em ( 30 days (14 em^2 4em) days) M6/ M7 6 em 7 days (4 (4em) days) Non-Paved Roadway Surface New Surface Depth Response Old Area Time 3 1500 8em 7 days M11 6 em (4 4 days (2 em^2 em) days) M12/ M13/ 6em (4 4 days (1 M14 em) day) 4 1500 10 em 14 days M5 8 em (6 14days ( 7 em^2 em) days) M6/ M7/ 6 em (4 7 days (4 M8 em) days) 5 1500 12em 30 days M2/ M3 6 em ( 30 days (14 em^2 4em) days) M6/ M7 6 em 7 days (4 (4em) days) 7 33 Page 7 Draft # 3 Minimum Maintenance Standards For Municipal Roads Non-Paved Roadway Surface of Shoulder New Surface Area Depth Response Time 1 1500 cm^2 8cm 7 days 2 1500 cm^2 8 cm 7 days 3 1500 cm^2 8 cm 14 days 4 1500 cm^2 10 cm 30 days 5 1500 cm^2 12 cm 60 days Paved or table. n out more to a depth set 8. Shoulder Drop-off 1) Shoulder drop-off is, for a continuance of 20 meters or Repair within time after becoming aware of fact. 2) Deemed to be to information in chart. 3) Vertical differential. where paved road surface is greater than shoulder than or equal less if repaired New Depth Response 1 8cm 4 days 2 8 em 4 days 3 8 em 7 days 4 8 em 14 days 5 8em 30 days 8 34 Page 8 Draft # 3 Minimum Maintenance Standards For Municipal Roads 9. Distortion 1) If there is a distortion of over a distance of 1 metre. Either repair the distortion within the time allowed or post a warning sign after becoming aware of the fact. 2) Distortion deemed to be repaired if less to chart than or equal Paved Surface of Road Way New Deviation Response Time 1 6 cm 4 days 2 6 cm 4 days 3 8cm 7 days 4 10cm 14 days 5 10 cm 14 days Non-Paved Surface of Road Way New Deviation Response 3 12cm 7 days 4 15 cm 14 days 5 15 cm 14 days Cracks 1) If there is a crack in surface for 3-meter's or more that is greater in both width and depth then repair the crack within time allocated, after becoming aware. 10 2) Deemed to be than information below New Width Depth Response Time 1 5 cm 5 cm 30 days 2 5 cm 5cm 30 days 3 5cm 5 cm 60 days 4 5cm 5cm 180 days 5 5cm 5cm 180 days 35 9 repaired if less 10 Page Draft # 3 Minimum Maintenance Standards For Municipal Roads 5) Compete lighting unit to power. New Response Time Old Response Time 1 7 days M14 N!A (Zone) 2 7 days M12/ M13 Zone (Continuous) N/A (Zone) M14 3 14 days M11 N!A (Zone) M12! M13 Zone (Continuous) M14 N!A (Zone) 4 14 days M5 N!A (N!A) M6!M7 Zone (Zone) M8 N!A (N!A) M9!M10 Zone (Zone) 5 14 days M2! M3 N!A (Zone) M6! M7 Zone (Zone) consists of lamp, head, and connection resources as 13. Signs (Section 3.5 Safety Devices) 1) If any sign listed is illegible, improperly oriented or missing, is to deploy soon as practicable after becoming aware to repair or replace sign. 2) Checkerboard! Curve Sign with advisory speed tab! Do Not Enter! One Way! School Zone speed limit! Stop! Stop ahead! Stop Ahead New! Traffic Signal Ahead New! Two- Way Traffic Ahead/ Wrong Way/ Yield/ Yield Ahead! Yield Ahead New. 14. Signs (Section 3.5 Safety Devices) 1) If a regulatory or warning sign other than listed above is illegible, Improperly oriented or missing, the standard id to replace the sign within time as below 11 1985 2) Regulatory Signs as per the MUTCD published by MTO Warning Signs as per MUTCD published by MTO 1985 36 Page 9 Draft # 3 Minimum Maintenance Standards For Municipal Roads 11. Debris (Section 3.2 Roadside Debris) 1) Deploy resources as soon as practicable after becoming aware 2) Debris is not integrai part of highway. Reasonably likely to cause damage to motor vehicle New Old Lag Time I 1 M14 180 days (60 days) 2 M14 180 days (60 days) 3 M1/M12/ M13 180 days (60 days) 4 M5 365 days (30 Days) M6/M7 365 days (180 days) M8 180 days (120 days) M9/ M10 180 days (60 days) 5 M2/ M3 365 Days (30 days) M6/ M7 365 days (180 days) then repair after ummation) 1) If there are three or more consecutive luminaries are not functioning becoming aware as per chart. (Section 3.4 12. Luminaries repair the 2) If 30 percent or more luminaries on any kiiometre are not functioning luminaries within a time as per chart, after becoming aware. two consecutively. 3) Luminaries are repaired if non-functioning ones do not exceed If more than 70 % are functioning in anyone kiiometre 4) Applies to Class 1 and 2 only. Applies to Class3/ 4/ and 5 highways posted at 10 more. speeds of 80 kilometres or 37 11 Page Draft # 3 Minimum Maintenance Standards For Municipal Roads New Response Time Old 1 7 Days M14 4 hours (360 days) 2 14 Days M11 6 hours (360 days) 4 hours (360 days) M14 3 21 Days M11 6 hours (360 days) 2 hours (360 days) M12/ M13 4 hours (360 days) iv114 4 30 Days M5/M8 1 day (360 days) 5 30 Days M2/ M3/ M6 / 1 day (360 days) M7 15. Signals 1) f a traffic signal is defective in any way described below, deploy resources asa practicable after becoming aware. nformation 2) One or displays showing conflicting signal indications The angle of signal or pedestrian control does not have a clear visibility of conveyed or confusing information Programmed fails to occur Phase or signal timing errors Power failure in traffic control system Traffic control signal cabinet has been displace from proper position Failure in traffic support structures Signal lamp or pedestrian control is not functioning Signal are flashing when not part of the normal signal operation 3) Despite subsection 1) and paragraph 8 speeds is less than 80kmph and the signai that is not functioning is a green or a walk signal the minimum standard is to repair end of next business day 4) Ifthe Incoming power falls below 93 VAC 12 to be a power failure is deemed 38 it then 12 Page 13 Draft # 3 Minimum Maintenance Standards For Municipal Roads 16. Signal Controls 1) Inspect every 6-months traffic control system Display sub-system Traffic control. Sub system External detection sub-section 2) Test and maintain as per manuíacturer recommendations 3) Test conílicts every six-months 4) Replace signal lamp after reaching 80 % oí liíe expectancy 17. Bridge Deck Spalls 1) Repair bridge deck when spall exceeds area and depth 2) Repaired ií spall area or depth is less than or equal to table New Suríace Depth Response Area Time T 1,000 cm^2 8 cm 4 days 2 1,000 cm^2 8 cm 4 days 3" 1,000 cm^2 8cm 7 days 4 1,000 cm^2 8cm 7 days 5 1,000 cm^2 8 cm 7da~ 39 Page 13 Draft # 3 Minimum Maintenance Standards For Municipal Roads 18. Surface Discontinuity 1) Repair surface discontinuity that's exceeds table within the time after becoming aware of the fact 2) To be repaired if height less than what is in table New Height Response Time 1 Scm 2 days 2 S cm 2 days 3 S cm 7 days 4 S cm 21 days S Scm 21 days 40 Transportation Policy Branch 1201 Wilson Avenue 2M Floor, West TowerfTower "B' Downsview, Ontario M3M 1J8 Tel: (416) 235·3670 Fax: (416) 235-3573 i A Ministry of TransportatiOl ® Ontario y 'i 17,2000 Apri Head of Counci Attached is the third draft of the Minimum Maintenance Standards for Municipal Highways (the "Standards") for your review and comments, Please note that this draft of the Standards is presented as a draft regulation. This will enable you to review the Standards, as they would appear in their final format, as a regulation under the Municipa/ Act. to describe the background and project organization provide you with the current status of the project; provide you with details on how to participate in the third round of consultation; and discuss what will happen after this round of consultation The purpose of this covering letter is 1) 2) 3) 4) for a summary of the major revisions made to the 1 As well, please see Appendix previous draft, BACKGROUND AND PROJECT ORGANIZATION 1. Changes to the Municipal Act In 1996, in response to concerns raised by over 550 municipalities, the Government passed the Better Local Government Act (Bill 86), amending the Municipal Act by adding new provisions dealing with municipal liability with respect to the repair of municipal highways and bridges. As amended, the Municipal Act now provides a municipality with three defences, The first two, codify existing common law: a municipality is not liable for failing to keep a highway or a bridge in a reasonable state of repair if it did not know and could not reasonably have been expected to know about the state of repair of the highway or bridge or; it took reasonable steps to prevent the default from arising. The third, a new defence, is intended to respond to the concerns raised by municipalities and provides that a municipality is not liable for failing to keep a highway or bridge in a reasonable state of repair if, at the time the cause of action arises, minimum Standards established by regulation by the Minister of Transportation, applied to the highway or bridge and to the alleged default and those Standards have been met (subsection 284(1.4», This document addresses this third defence 2 ) Organization This project represents a joint initiative between the MTO and the municipal sector with full participation from the Ontario Good Roads Association, Association of Municipalities of Ontario, Association of Ontario Road Superintendents, Municipal Engineers Association, Regional Solicitors Association, as well as other provincial ministries and stakeholders, Please note that a list of municipal association representatives is appended (Appendix 2), Project There have already been extensive discussions with municipalities and other stakeholder associations on the two previous drafts dated September 16, 1997 and January 20,1998, respectively. 2. CURRENT PROJECT STATUS In early February 1998 your municipality received the second draft of the Standards dated January 20,1998 (Draft 2). Included with the draft Standards was a covering letter that provided you with background on the project, various issues on which we requested your comments as well as specific questions we asked you to consider in commenting on each of the draft Standards, In late February 1998, the draft Standards were the subject of a session at the Ontario Goods Roads Association Annual Conference The consultation period on the second draft ended on April 30, 1998. Almost two hundred submissions from municipalities across the province as well as responses from various interest groups were received and subsequently reviewed and analysed by the Provincial/Municipal Project Team and Steering CommiUee. We thank all of those municipalities and associations that responded for their extensive comments and suggestions WHAT DO WE NEED FROM YOUR MUNICIPALITY? to determine the level of 3 The main objective of the third round of consultations is municipal endorsement for the Standards The Standards are both technical and legal in nature. We recommend that they be reviewed by your legal department (or counsel) and road maintenance department. WHERE DO WE GO AFTER THIS ROUND OF CONSULTATION? We expect this to be the last round of consultation on the Standards. The extensive comments and concerns provided during consultation on Drafts 1 and 2 have been considered by the Steering Committee and are reflected in Draft 3. Upon receipt and consideration of the comments on Draft 3, the Steering Committee will make a ' recommendation to the government on any changes and on whether to proceed with the Standards. 4. I 3 The input from your municipality will be critical in deterrnining how we proceed, The support of municipalities and municipal organizations such as AMO and OGRA will be fundamental in making a recommendation to the Government to implement the Standards. 5. WHEN AND WHERE TO PROVIDE YOUR COMMENTS AND GET FURTHER INFORMATION? written comments is August 4. 2000 The deadline for submission of 4t~) ~J¿- 3ó-73 rrJ.X: #- to Ministry of Transportation, Ontario Transportation Policy Branch Municipal Office 2nd Floor, West Towerrrower "B" 1201 Wilson Avenue Downsview, Ontario M3M 1 J8 Attention M ( Please mail your submissions Tony Roldan r, 235-4064 Tony Roldan at (416) Mr. nformation, please contact If you require further ~, lcuv~; Kim Lambert NDirector, Transportation Policy Branch Ministry of Transportation Co-Chair We look forward to your comments k Kees Schipper, p, Eng. Commissioner of Transportation and Works Regional Mun Co-Chair York icipality of Yours sincerely, cc, Head of Public Works/Maintenance DepartmenUOperations Attach 4 1 Appendix 1998) (January 20 SUMMARY OF MAJOR CHANGES TO DRAFT # 2 Classification System The three classification tables in Draft 2 (dated January 20, 1998) relating to functional class and urban/rural environments, have been replaced with one table that uses traffic volume (AADT or an estimate of MDT) and posted speed/statutory speed limit to establish highway class · Please note that traffic volumes, previously referred to as VPD (vehicles per day) have been redefined to include either Average Annual Daily Traffic (MDT) or an estimate of MDT. · A new Class 6 has been added that captures very low-volume roads. Please note that the new statutory defence will not be available for these Class 6 roads because Minimum Maintenance Standards have not been established for them. · Definitions The term "addressed" has been replaced with the specific actions that are required to meet each of the Standards. Actions that apply to all of the Standards, such as "the municipality closes the affected highway or affected part of a highway or redirects traffic" are contained in Section 3 of the draft regulation and not in each individual Standard, · Definitions that are specific to a Standard are now.contained in the Standard and not the Definitions section · replaced with the Standards and has been removed from as practicable" The term "immediate" "deploy resources as soon · Minimum Standards intended to reduce ambiguity. Drafting the Standards as a Draft Regulation has resulted in considerable formatting and wording changes from Draft 2. the Standards are the changes to n genera · · revised in a number of Standards. times and dimensions have been Response · that 5 those defects where warning signs specific to to imited Temporary signing is condition exist. · The fOllowing draft Standards from Draft 2 have been deleted - Winter Inspection; Flooding/Standing Water; Washout; Dust; Roadway/Shoulder Gradient Differential; Grass and Brush Height at Railway Crossings; Structural Distress; Protruding Element and Surface Discontinuity that can cause damage. · "Routine Inspection" has been replaced with "Routine Patrolling". Routine Patrolling involves a drive-by observation of the highway system during daylight and allows the use of electronic monitoring, · The "Snow Accumulation" Standard has been revised. It specifies a depth at which winter control begins but the response time now refers to the time to reduce the snow accumulation below the specified depth after the snow accumulation has ended. It excludes that portion of the roadway used for parking and allows for limited snow storage along the edge of the roadway. · The "Icy Roadway Surface" Standard has been revised While a municipality is required to deploy resources as soon as practicable after becoming aware of the fact, the Standard now includes a response time to complete the treatment of the icy roadway. · The" Debris" Standard no longer specifies the dimension for debris that requires addressing. Also, the condition has been reworded to read "debris that is reasonably likely to cause damage to a motor vehicle or to injure a person in a motor vehicle." ' · "Regulatory ,and Considerable changes have been made to the Standards for Warning Signs" and "Traffic Signal System Elements". · Testing and nspection A new Standard covering "Traffic Signal System Replacement" has been added. · Draft 2 to identify other changes Please consult 6 Other Issues Some municipalities are concerned that those with higher documented Standards and who may not meet their own higher Standard(s) yet meet or exceed the minimum Standard(s) may not be able to successfully use the new defence in Subsection of 284(1.4) of the Municipal Act. A second related concern expressed by some municipalities is that municipalities that do not meet the minimum Standard may not be able to use the other defences currently in the Act. give consideration The project Steering Committee has requested that the Government to clarifying these issues in the new Municipa/ Act. 7 , Appendix 2 Association Representatives Munlclpa Municipal Engineers Association Association of Municipalities of Ontario Mr. Alan I<orel P. Eng Town Engineer Corporation of the Municipality of West Nipissing P.O, Box 270 225 Holditch St. Sturgeon Falls, Ontario POH 2GO Tel. (705)753-2250 Fax (705)753-3950 Mr, John Harrison Regional Chair Regional Municipality of Haldimand Norfolk 70 Town Centre Drive Townsend, Ontario NOA 1 SO Tel. (519)587-4911 Fax: (519)587-3119 Ontario Good Roads Association Association of Ontario Road Superintendents Mr. Don Dean Chief Administrative Officer 160 King Street Thorndale, Ontario NOM 2PO Tel. (519)461-1271 Fax (519)461-1343 Ms. Sheila Richardson or Mr. Bill Obee Ontario Good Roads Association 530 Otto. Road, Unit 2 . Mississauga, Ontario L5T 2L5 Tel. (905)795-2555 Fax: (905)795-2660 Municipal Engineers Association Regional Solicitors Association Mr. Ernest McArthur Manager, Transportation and Property Law Regional Municipality of Ottawa- Carleton 111 Lisgar Street, 3rd Floor Ottawa, Ontario K2P 2L7 Tel. (613)560-6025. Ext. Fax (613)560-1383 1220 Mr. Bill Beveridge, P. Eng. Director of Infrastructure Management Municipality of Ottawa-Carleton 735 Industrial Avenue Ottawa, Ontario K1G 5J1 Tel. (613)560-6094 Fax: (613)739-9757 3 111 Ext. DRAFT REGULATION MADE UNDER THE MUNICIPAL ACT MINIMUM MAINTENANCE STANDARDS FOR MUNICIPAL HIGnWA YS this Regulation, In (1) 1. "em" means centimetres "day" means a 24-hour period; of the Highway Traffic Act, the same meaning as in subsection 1 (1) include a motor assisted bicycle; "motor vehicle" has except that it does not concrete or is not a paved surface; layer or layers of asphalt, means a surface that "paved surface" means a surface with a wearing asphalt emulsion "non-paved surface' (1) of the Highway Traffic Act; "shoulder" means the portion of a highway that provides lateral support to the roadway and that may accommodate stopped motor vehicles and emergency use; I in subsection "roadway" bas the same meaning as means the top of a roadway or shoulder. (2) For the purposes of this Regulation, every highway or part of a highway under the jurisdiction of a municipality in Ontario is classified in the Table to this section as a Class 1, Class 2, Class 3, Class 4, Class 5 or Class 6 highway, based on the speed limit applicable to it and the average annual daily traffic on it. "surface' (3) For the purposes of subsection (2) and the Table to this section, the average annual daily traffic on a highway or part of a highway tUlder municipal jurisdiction shall be determined, by counting and averaging the daily two-way traffic on the highway or part of the highway for the previous calendar year; or (a) by estimating the average daily two-way traffic on the highway or part ofthe highway in accordance with accepted traffic engineering methods. . (b) 2 DRAFT TABLE CLASSIFICA nON OF HIGHWAYS Average Annual Daily Posted or Statutory Speed Limit (kilometres per hour) Traffic (nurnnberof motor vehicles) 100 90 80 70 60 50 40 20,000 or more 1 1 1 2 2 2 2 15,000 - 19,999 . 1 1 1 2 2 2 2 12,000 - 14,999 1 1 1 2 2 3 3 10,000 - 11,999 1 1 2 2 3 3 3 8,000 - 9,999 1 1 2 3 3 3 3 6,000 - 7,999 1 2 2 3 3 3 3 5,000 - 5,999 1 2 2 3 3 3 3 . 4,000 - 4,999 1 2 3 3 3 3 4 3,000 - 3,999 1 2 3 3 3 4 4 2,000 - 2,999 1 2 3 3 4 4 4 1,000 - 1,999 1 3 3 3 4 4 5 500 - 999 1 3 4 4 4 4 5 . . 200 - 499 1 3 4 4 5 5 5 50 - 199 1 3 4 5 5 5 5 0-49 1 3 6 6 6 6 6 This Regulation sets out the minimum standards of repair for highways under jurisdiction for the purpose of subsection 284 (1.4) of the Act. 2. (1) municipal in this Regulation are applicable only in (2) The minimum standards of repair set out respect of motor vehicles using the highways. highways. This Regulation does not apply to Class 6 (3) 3 DRAFT 3. A municipality shall be deemed to have complied with a minimum standard set out in a provision of this Regulation if, within the time specified in that provision, the mooicipality closes the affected highway or the affected part of a highway or redirects traffic. is the frequency ofroutine patrolling of highways 4. (1) The minimum standard for set out in the Table to this section. (2) Routine patrolling shall be carried out by driving on or by electronically monitoring the highway to check for conditions described in this Regulation. and sunrise. between sooset is not required to be carried out TABLE ROUTINE PATROLLING Routine patrolling (3) FREQUENCY Class of Highway Patrolling Frequency 1 3 times every 7 days 2 2 times every 7 days 3 once eve¡y 7 days 4 once every 14 days 5 once every 30 days 5. (1) The minimwn standard for snow removal is to deploy resources to clear the snow accwnulation as soon as practicable after becoming aware that the snow accumulation on a high':Vay is greater than the depth set out in the Table to this section. (2) If, after the stonn has ended, the snow accumulation is greater than the depth set out in the Table, the minimwn standard is to clear the snow accwnulation to a depth less than or equal to the depth set out in the Table and to within 0.6 metres from the edge of the roadway, within the time, after becoming aware of the fact, set out in the Table. (3) Despite subsection (2), if, after the stonn has ended, the snow accwnulation on a Class 4 highway with two lanes or a Class 5 highway with two lanes is greater than the depth set out in the Table, the minimwn standard is to clear the snow accwnulation to a depth less than or equal to the depth set out in the Table and to a width of at least 5 metres, within the time, after becoming aware of the fact, set out in the Table. and roadway designated for parking; This section, does not apply to that portion of the (a) (4) 4 DRAFT only applies to a municipality during the season when the municipality perfonns winter highway maintenance. (b) this section, snow accumulation" means the natural accumulation of new fallen snow or wind-blown snow that covers more than half a lane width of a roadway. In (5) TABLE RESPONSE TIME FOR SNOW ACCUMULATION Class of Highway Depth Response Time I 2.5 cm 4 hours 2 5cm 6 hours 3 8cm 12 hours 4 8em 16 hours 5 lOcm 24 hours is, to deploy resources to treat an icy roadway as soon as practicable after becoming aware that the roadway is icy; and icy roadways The minimum standard for treating (1) (a) 6. to treat the icy roadway within the time, after becoming aware of the fact, set out in the Table to this section. (b) (2) This section only applies to a municipality during the season when the municipality perfonns winter highway maintenance. TABLE RESPONSE TIME FOR ICY ROADWAYS Class of Highway Response Time 1 3 hours 2 4 hours 3 8 hours 4 12 hours - 5 16 hours · 5 DRAFT 7. (1) The minimum standard respecting potholes is to repair a pothole that exceeds böth the surface area and depth set out in Table 1,2 or 3 to this section, as the case may be, within the time, after becoming aware of the fact, set out in Table 1,2 or 3, as appropriate. than or less is (2) A pothole shall be deemed to be repaired if its surfaee area or depth equal to that set out in Table 1,2 or 3, as appropriate. TABLE 1 RESPONSE TIME FOR POTHOLES ON PAVED SURFACE OF ROADWAY Class of Highway Surface Area Depth Response Time 1 1000 cm2 8em 4 days 2 1000 em2 8em 4 days 3 1000 em2 8cm 7 days 4 1000 em2 8em 14 days 5 1000 em2 8em 30 days TABLE 2 RESPONSE TIME FOR POTHOLES ON NON-PAVED SURFACE OF ROADWAY Class of Highway Surfaee Area Depth Response Time 3 1500 em2 8em 7 days 4 1500 em2 10cm 14 days 5 1500 cm2 12 em 30 days TABLE 3 RESPONSE TIME FOR POTHOLES ON PAVED OR NON-PAVED SURFACE OF SHOULDER Class of Highway Surfaee Area Depth Response Time 1 1500 cm2 8em 7 days 2 1500 cm2 8em 7 days 3 1500 cm2 8cm 14 days 4 1500 cm2 10cm 30 days 5 1500 em2 12 em 60 days , 6 8. (l) If a shoulder drop-off is deeper, for a continuous distance of 20 metres or more, than the depth set out in the Table to this section, the minimum standard is to repair the shoulder drop-off within the time, after becoming aware of the fact, set out in the Table. DRAFT is less than or be deemed to be repaired if its depth (2) A shoulder drop-off shall equal to that set out in the Table. In this section, "shoulder drop-off" means the vertical differential, where the paved surface of the roadway is higher than the surface of the sholÙder, between the paved surface of the roadway and the paved or non-paved surface of the sholÙder. (3) Class of Highway Depth Response Time 1 8cm 4 days 2 8cm 4 days 3 8cm 7 days 4 8cm 14 days - . 5 8cm 30 days TABLE RESPONSE TIME FOR SHOULDER DROP-OFF 9. (1) If there is a distortion on a roadway that, measured over a distance of one metre or less, is greater than that set out in Table 1 or 2 to this section, as the case may be, the minimum standard is to repair the distortion or post a temporary sîgn warning of the distortion, within the time, after becoming aware of the' fact, set out in Table 1 or 2, as appropriate. is less than or equal to its deviation if (2) A distortion shall be deemed to be repaired that set out in Table 1 or 2, as appropriate. In this section, "distortion" means a vertical deviation in the roadway surface, such as a bump or depression, but does not include traffic calming measures or wheel track rutting. (3) 7 DRAFT TABLE 1 . RESPONSE TIME FOR DISTORTIONS ON PAVED SURFACE OF ROADWAY , Class of Highway Deviation Response Time 1 6cm 4 days 2 6cm 4 days 3 8cm 7 days 4 10 em 14 days 5 10cm 14 days TABLE 2 RESPONSE TIME FOR DISTORTIONS ON NON-PAVED SURF ACE OF ROADWAY Class of Highway Deviation Response Time 3 12 em 7 days 4 15 em 14 days 5 15 em 14 days 10. (1) If there is a crack on the paved surface of a roadway, for a continuous distance of three me1res or more, that is greater than both the width and depth set out in the Table to this section, the minimum standard is to repair the crack within the time, after becoming aware of the crack, set out in the Table. ' is less than or equal to width or depth its (2) A crack shall be deemed to be repaired if that set out in the Table. TABLE RESPONSE TIME FOR CRACKS Class of Highway Width Depth Response Time 1 Scm Sem 30 days 2 5cm 5cm 30 days 3 Scm Scm 60 days , 4 Scm Scm 180 days S Scm Scm 180 days 8 11. (l)The minimum standard respecting debris on a roadway is to deploy resources, as soon as practicable after becoming aware ofthe fact, to remove the debris. DRAFT (2) In this section, means any material or object on a roadway, that is not an integral part of the roadway or has not been intentionally placed on the roadway by a municipality, and "debris' (a) injure a that is reasonably likely to cause damage to a motor vehicle or to person in a motor vehicle. (b) 12. (1) If three or more consecutive luminaires on a highway are not functioning, the minimum standard is to repair the luminaires within the time, after becoming aware of the fact, set out in the Table to this section. (2) If30 per cent or more of the luminaires on any kilometre of highway are not functioning, the minimum standard is to repair the luminaires within the time, after becoming aware of the fact, set out in the Table to this section. be deemed to be repaired, for the purpose of subsection (1), if the number of non-functioning consecutive luminaires does not exceed two Luminaires shall (a) (3) for the purpose of subsection (2), if more than 70 per cent of luminaires on any kilometre of highway are functioning. (b) This section only applies to, (4) and highways with a posted speed of 80 kilometres and Class 2 highways; Class 3, Class 4 and Class 5 per hour or more. 1 Class (a) (b) In this section, "luminaire" means a complete lighting unit consisting of a lamp and parts designed to distribute the light, to position or protect the lamp and to connect the lamp to the power supply. (5) 9 DRAFT TABLE RESPONSE TIME FOR NON-FUNCTIONING LUMINAIRES Class of Highway Response Time 1 7 days 2 7 days 3 14 days 4 14 days 5 14 days 13. (1) If any sign of a type listed in subsection (2) is illegible, improperly oriented or missing, the minimum standard is to deploy resources, as soon as practicable after becoming aware of the fact, to repair or replace the sign. This section only applies to the following types of signs (2) Checkerboard. 1 Curve sign with advisory speed tab. 2. Do not enter. 3 One Way. 4. Zone Speed Limit. School 5 Stop. 6. Stop Ahead. 7. Stop Ahead, New. 8. Traffic Signal Ahead, New. 9. Two-Way Traffic Ahead. 10. New. Wrong Way. Yield Ahead. Yield Ahead, Yield. II 12. 14. 13 ! 10 14. (1) If a regulatory or warning sign other than a sign listed in subsection 13 (2) is illegible, improperly oriented or missing, the minimum standard is to repair or replace the sign within the time, after becoming aware of the fact, set out in the Table to this section. DRAFT this section, "regulatory sign" has the same meaning as in the Manllal a/Uniform Traffic Control Devices published in 1985 by the Ministry of Transportation; In (2) "warning sign" has the same meaning as in the Manual a/Uniform Traffic Control Devices published in 1985 by the Ministry of Transportation. TABLE RESPONSE TIME FOR REGULATORY AND WARNING SIGNS Class of Highway Response Time 1 7 days . 2 14 days 3 21 days 4 30 days 5 30 days 15. (1) If a traffic control signal system is defective in any way described in subsection (2), the minimwn standard is to deploy resources, as soon as practicable after becoming aware of the defect, to repair the defect or replace the defective component of the traffic control signal system. any of the is defective in if a traffic control signal system (2) This section applies following ways: indications. The angle of a traffic control signal or pedestrian control indication has been changed in such a way that the traffic or pedestrian facing it does not have clear visibility of the information conveyed or that it conveys confusing information to traffic or pedestrians facing other directions. more displays show conflicting signal One or 1 2. A programmed phase fails to occur. 3 system. There are phase or cycle timing errors. is a power failure in the traffic control signal There 4. 5 11 DRAFT . its proper system cabinet has been displaced from signal The traffic control position. 6. There support structures. is a failure of any of the traffic control signal 7. functioning. is not a part of the normal signal is not indication Signals are flashing when flashing mode operation. A signal lamp or a pedestrian control 8 9. (3) Despite subsection (1) and paragraph 8 of subsection (2), if the posted speed of all approaches to the intersection or location of the non-functioning signal lamp or pedestrian control indication is less than 80 kilometres per hour and the signal thàt is not functioning is a green or a pedestrian "walk" signal, the minimum standard is to repair or replace the defective component by the end of the next business day. (4) For the purpose of paragraph 5 of subsection (2), there shall be deemed to be a power failure to the traffic control signal system if the incoming line of 115 V AC voltage falls below 93 V AC and, within 67 milliseconds of such a fall, it remains below 93 V AC for 50 milliseconds or longer, but subsection (I) does not apply to a power failure that is attributed to a loss of power from the power supply authority. 16, and section In this section (5) indications at a location; means a complete sequence of traffic control "cycle' non-illuminated signals facing the traffic; illuminated and "display" means the illumination; "phase" means a part of a cycle from the time where one or more traffic directions receive a green indication to the time where one or more different traffic directions receive a green indication; is activated by internal "indication" means a signal lens display that "traffic control signal" means that part of a traffic control signal system that consists of one set of red, amber and green lenses mounted on a frame and commonly referred to as a traffic light; equipment making up the of the signal "traffic control signal system" means all installation at any location. , 12 DRAFT six months, the following traffic every is to inspect, (1) The minimum standard signal system sub-systems 16. control The display sub-system, consisting of traffic signal and pedestrian crossing heads, physical support structures and support cables. 1 and The traffic control sub-system, including the traffic control signal cabinet internal devices such as timer, detection devices, conflict monitor and associated hardware. 2. The external detection sub-system, consisting of detection sensors for all vehicles, including emergency and railway vehicles and pedestrian push- buttons. 3 (2) The minimum standard is to test and routinely maintain the traffic control signal system sub-systems described in subsection (1) in accordance with the manufacturer's recommendations. (3) is to test conflict monitors every six months. (4) The minimum standard is to replace a signal lamp when it has reached 80 per cent of the useful life expectancy as described in the manufacturer's specifications. standard The minimum In this section, "conflict monitor" means a device that continually checks for conflicting signal indications and responds to a conflict by emitting a signal. (5) 17. (1) The minimum standard is to repair a bridge deck spall that exceeds both the surface area and depth, measured from the paved surface of the roadway or shoulder, set out in the Table to this section, within the time, after becoming aware of the fact, set out in the Table. is if its surface area or depth (2) A bridge deck spall shall be deemed to be repaired than or equal to that set out in the Table. less In this section, "bridge deck spall" means a cavity left by one or more fragments detaching from the paved surface of the roadway or shoulder of a bridge. (3) 13 DRAFT TABLE RESPONSE TIME FOR BRIDGE DECK SP ALLS Class of Highway Surface Area Depth Response Time I 1,000 cm 8cm 4 days 2 1,000 cm 8cm 4 days 3 1,000 cm 8cm 7 days 4 1,000 cm 8cm 7 days 5 1,000 cm 8cm 7 days standard is to repair a surface discontinuity that exceeds the to this section, within the time, after becoming aware of the 18. (I) The minimum height set out in the Table fact, set out in the Table. than or less is its height if be deemed to be repaired (2) A surface discontinuity shall equal to that set out in the Table. In this section, "surface discontinuity" means a vertical discontinuity in the deck joints or expansion joints of a bridge or in the approach slabs to a bridge. (3) TABLE RESPONSE TIME FOR SURFACE DISCONTINUITIES Class of Highway Height Response Time 1 5cm 2 days 2 5cm 2 days 3 5cm 7 days 4 5cm 21 days 5 Scm 21 days REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 17,2000 JULY DATE SUBJECT: ROAD CLOSURE - MUNICIPALITY OF CENTRAL ELGIN Introduction The Municipality of Central Elgin wishes to close a road allowance Discussion/ Conclusion That the County of Elgin has no concerns to the Municipality of Central Elgin closing a portion of John Street in Part of Lot 3, Concession 4, geographic Township of Yarmouth, Municipality of Central Elgin (Union) west of Sunset Road, Part #1, Reference Plan #11 R-7307. Recommendation That the County of Elgin has no objection to the Municipality of Central Elgin closing a portion of John Street in Part of Lot 3, Concession 4, geographic Township of Yarmouth, Municipality of Central Elgin (Union) west of Sunset Road, Part #1, Reference Plan #11 R-7307. RESPECTFULL Y SUBMITTED Ii: APPROVED FOR SUBMISSION MAR ALD CHIEF ADMINISTRATIVE OFFICER 1 4 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES JUNE 29, 2000 DATE SUBJECT: CONTRACT WORKERS Introduction The Engineering Services Department was authorized to hire two students for the inspection of contracts. Since reviewing Council's authorization to hire, we have carefully reviewed our remaining projects and have determined that we do not require the second contract worker. Discussion/ Conclusion During the construction season, numerous projects throughout the County of Elgin require the full time presence of an Engineering Services employee. Inspection and monitoring of our construction contracts are prudent and necessary steps. They ensure quality of work, completion of individual items and accurate measurement of quantities completed. Demand for Engineering Services employees' time on construction sites peak during the summer season. Non construction related projects such as parking by-law, speed zones, intersection studies and consolidating by-law updates typically get shelved until late in the fall and during the winter. Approximately $3m is spent annually on the construction program Having reviewed the requirements of the remaining construction season, hiring only one summer student would meet the needs of the department. When our inspection could not keep up with the contracts for the last several months the Municipalities of West Elgin, Dutton/Dunwich, Southwold and Bayham have adequately supplied personnel. When a request for assistance was required from your municipalities they realized how important it was for the County and supplied us experienced personnel. That demonstrates the willingness to co- operate when others require assistance and also save the County money at the same time Recommendation nformation For your SUBMISSION MAR NALD CHIEF ADMINISTRATIVE OFFICER 42 'ECTRIJLL Y SUBMITTED ~ fÁ. CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES RE. REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES JUNE 27. 2000 DATE SMALL MUNICIPAL DRAIN SUBJECT: Introduction The Small Municipal Drain, Lots 10 and 11 in Concessions 7 and 8, is in the Municipality of Central Elgin. It is located near the intersection of Elm Line and Centennial Road. The drain was originally constructed in 1905, with improvements in 1962, 1971,1983 and Improvements in the drainage area have outdated this original section. The Engineering Services Department is concerned because our roadway has flooded, which is reducing the life cycle of our infrastructure. 1992 Discussion The County of Elgin assumed Elm Line at this location in 1985 and was rebuilt by County forces in 1997. The enclosed drainage system under the road allowance was increased by 40 % at that time. The County of Elgin Roadway Service Standards states: "Section 1.6, Flooding For a M6+ Road, flooding to a maximum depth of 10 em, and the maximum frequency shall be 5 years " This section has been flooding every two years since 1998 and of equal concern is the integrity of the road. In the flooding in 1998 a section of the roadway was unstable which needed asphalt repairs. This latest flooding only caused the gravel shoulder to wash away. Conclusion In order to protect the intengrity of the roadway and to abide by our service standards the Road Superintendent for the County of Elgin signed a petition on behalf of the County of Elgin to petition for municipal drain improvements to the Small Municipal Drain. 2 43 Page 2 REPORT TO COUNTY COUNCIL - FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JUNE 27, 2000 SUBJECT: SMALL MUNICIPAL DRAIN - - Recommendation For your information RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION aOVJ~ {µ <t60 ---- - CLAYTON D, WATTERS, MANAGER MARK MCDONALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 44 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 2000 INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #14 (TALBOT LINE AND IONA ROAD) 1 JUNE SUBJECT: DATE overhead-flashing a Red/Amber Introduction County Council received a request for the installation of beacon at the intersection of County Road #3 and #14. Discussion Existing conditions for the above Intersection are as follows County Road #3 (Talbot Line) is an arterial road with an A.A.D.T. of 2,450 and a posted speed limit of 80km/h. The 85th percentile speeds eastbound of 92 km/h and westbound of 89 km/h were recorded in a study on June 15, 2000 using the smart counters. Visibility is good, it is an illuminated intersection and there are intersection-warning signs County Road #14 (Iona Road) is an arterial road with a stop condition at Talbot Line and an AAD,T. of 1,250 at this location. Existing signage devices include a 4' Stop sign, a 4' Stop Ahead sign, and Rumble Strips on the north side of the intersection. The south side has a 30 " stop sign and a 36" stop ahead sign. As part of the County sign replacement project, the stop and stop ahead signs will be replaced with a 4' foot signs in 2001 Visibility is good. An accident summary based on OPP reported accidents since 1995 concluded the following Four (4) accidents occurred in the past five (5) years causing one fatality and no other injuries At the time of the fatality the intersection was the scene of an earlier accident. The intersection is cross-skewed and there is enough sight distance at the intersection for the stopped vehicles to adequately view both eastbound and westbound vehicles. The accidents are summarized as follows 2 pulled into Vehicle stopped at intersection path of other vehicle, Vehicle stopped at intersection from north, moving around accident scene when accelerated into path of other vehicle not in earlier accident (fatality), Vehicle one failed to stop for stop sign, northbound and ran into vehicle, Vehicle stopped at intersection from north failed to yield right of way into path of other vehicle. from north then upon entering Road 3 45 · · · · Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 2000 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #14 (TALBOT LINE AND IONA ROAD) 1 JUNE DATE: Flashing the following about states (M.U.T.C.D.) Devices Uniform Traffic Contro The Manual of Beacons traffic or physical rates indicate a ntersections where where high accident control beacons are intended for use at warrant full traffic control signals but ntersection conditions do not special hazard " , the "The following warrants are general and should be used with considerable discretion, since over-use of this device has led to its disregard by the motorist." "A flashing beacon may be used: when an average of three accidents a year for at least three years of a type directly attributable to poor observance of the STOP sign have occurred in rura areas where two major high speed roads intersect." The M.U.T.C.D. suggests a flashing beacon is not warranted at this location because only one of the accidents that occurred in the five-year study period was caused by "poor observance of the STOP sign". Conclusion In the last several years these beacons have been installed at several intersections. Currently there are less than six (6) of these beacons at County intersections and the Engineering Department has been studying the use on a case by case basis. These flashing beacons cost approximately $6,000.00 to install and require on-going maintenance and hydro costs of $600/year. 3 the level of safety at this intersection Installing stop blocks: this will move vehicles closer to the driving lane to Remove unnecessary signage including - 80 km/h speed zone sign Highway #3 changes to County Road #3 sign Green information sign 46 improve visibility to improve items can be completed Severa 1 2 Page 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JUNE 1, 2000 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #14 (TALBOT LINE AND IONA ROAD) Recommendation That the Manager of Engineering Services does not recommend the installation of Flashing Beacons at the intersection of Talbot Line and lona Road and, That the Manager of Engineering Services request the Municipality of Dutton/ Dunwich to instal stop blocks and remove the unnecessary signage (80 km/h speed zone sign, Highway #3 changes to County Road #3 sign and Green information sign) at Talbot Line and lona Road RESä;J;i,tW SUBMITTED R SUBM/SSION CLAYTON D. WATTERS, MANAGER MARK MCDONALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 47 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 2000 INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #8 (TALBOT LINE AND CURRIE ROAD) 1 JUNE SUBJECT: DATE overhead-flashing a Red/Amber Introduction County Council received a request for the installation of beacon at the intersection of County Roads #3 and #8. Discussion Existing conditions for the above Intersection are as follows County Road #3 (Talbot Line) is an arterial road with an AADT of 2,450 and a posted speed limit of 60km/h. The 85th percentile speeds eastbound of 71 km/h and westbound of 69 km/h were recorded in a study on June 15, 2000 using the smart counters Visibility is good, the intersection is illuminated, and there are intersection-warning signs County Road #8 (Currie Road) is an arterial road with a stop condition at Talbot Line. The AAD.T.'s are 2,150 north of Road #3 and 400 south of Road #3. Existing signage devices include Stop signs and Stop Ahead signs on both the north and south sides of the intersection. As part of the County sign replacement project, the stop signs will be replaced with 4' signs in 2001. Visibility is acceptable in both directions. At the southwest corner there is a building that was condemned by the municipality which has a perimeter-warning fence. An order was served to the owner to have the building either removed or improved to current standards by June 1, 2000. At the time of writing of this report, the order has not been acted upon An accident summary based on OPP reported accidents since 1995 concluded the following: Three (3) accidents occurred in the past five (5) years causing eight (8) injuries. The intersection is square and there is enough sight distance at the intersection for stopped vehicles to adequately view both eastbound and westbound vehicles. The accidents are summarized as follows: 2 48 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 2000 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #8 (TALBOT LINE AND CURRIE ROAD) 1 JUNE DATE pulled into and struck eastbound then proceeded into stopped at intersection, then upon entering Road 3 from north other vehicle, failed to yield after stopping at ntersection Vehicle path of Vehicle vehicle, Vehicle one southbound stopped at intersection intersection upon being hit by vehicle two · · · Flashing the following about states (M.U.T.C.D.) The Manual of Uniform Traffic Control Devices Beacons beacons are intended for use at Intersections where traffic or physical warrant full traffic control signals but where high accident rates indicate a "Intersection contro conditions do not special hazard." the "The following warrants are general and should be used with considerable discretion, since over-use of this device has led to its disregard by the motorist." "A flashing beacon may be used: when an average of three accidents a year for at least three years of a type directly attributable to poor observance of the STOP sign have occurred in rural areas where two major high speed roads intersect." warranted at this location because the were not caused by "poor observance The M.U.T.C.D. suggests a flashing beacon is not reported accidents that have occurred at this intersection of the STOP sign". Conclusion n the last several years these beacons have been installed at several intersections. Currently there are less than six (6) of these beacons at County intersections and the Engineering Department has been studying the use on a case by case basis. These flashing beacons cost approximately $6,000.00 to install and require on-going maintenance and hydro costs of $600/year. This wi One item that can be completed to improve the intersection is Installing stop blocks move vehicles closer to the driving lane to improve visibility. Of concern is the condemned building. It was understood that this building would be removed by the end of this year. Completion of this endeavor will improve the visibility at the intersection 3 49 Page 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JUNE 1, 2000 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #3 AND #8 (TALBOT LINE AND CURRIE ROAD) Recommendation That the Manager of Engineering Services does not recommend the installation of Flashing Beacons at the intersection of Talbot Line and Currie Road and, That the Manager of Engineering Services requests the Municipality of Dutton/ Dunwich to install stop blocks. RES~:~ SUBMITTED SUBMISS/ON CLAYTON D. WATTERS, MANAGER MARK MC NALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 50 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES JUNE 22, 2000 INTERSECTION CONTROL BEACONS AT COUNTY ROADS #48 AND #73 (LYONS LINE AND IMPERIAL ROAD) DATE: SUBJECT: Introduction County Council requested the feasibility of a Red/Amber overhead-flashing beacon at the intersection of County Road #48 and #73. Discussion it Existing conditions for the above Intersection are as follows County Road #73 (Imperial Road) is an arterial road with an AAD.T. of 5,150 and a posted speed limit of 60 km/h. The 85th percentile speeds northbound of 77 km/h and southbound of 76 km/h were recorded in a study on June 7,2000 using the smart counters. Visibility is good is an illuminated intersection and there are intersection-warning signs County Road #48 (Lyons Line) is a collector road with a stop condition at Imperial Road and an AAD.T. of 450 west and 1,600 east of Imperial Road. Existing signage devices include a 75- em Stop sign, a 120-cm Stop Ahead sign on the west side of the intersection. The east side has a 75-cm stop sign and a stop ahead sign. As part of the County sign replacement project, the stop sign and stop ahead will be replaced with a 120-cm sign in 2000. Visibility is good. Stop blocks werè installed last year. An accident summary based on OPP reported accidents since 1995 concluded the following: Four (4) accidents occurred in the past five- (5) years causing nine injuries. The intersection is square and there is enough sight distance at the intersection for the stopped vehicles to adequately view both northbound and southbound vehicles. The accidents are summarized as follows: nto right and Vehicle drove through stop sign into path of southbound vehicle, Vehicle southbound turned into path of vehicle, Vehicle northbound turning into gas station, braked and skidded southbound vehicle, Vehicle one and two southbound, vehicle two attempted to pass on hit vehicle one · · · · 2 1 5 Page 2 REPORT TO COUNTY COUNCIL - MANAGER FROM: CLAYTON WATTERS ENGINEERING SERVICES JUNE 22, 2000 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #48 AND #73 (LYONS LINE AND IMPERIAL ROAD) DATE Flashing states the following about (M.U.T.C.D.) The Manual of Uniform Traffic Control Devices Beacons "Intersection control beacons are intended for use at intersections where traffic or physical conditions do not warrant full traffic control signals but where high accident rates indicate a special hazard." "The following warrants are general and should be used with considerable discretion, since the over-use of this device has led to its disregard by the motorist." "A flashing beacon may be used: when an average of three accidents a year for at least three years of a type directly attributable to poor observance of the STOP sign have occurred in rural areas where two major high speed roads intersect." The M.U.T.C.D. suggests a flashing beacon is not warranted at this location because only one of the accidents that occurred in the five-year study period was caused by "poor observance of the STOP sign" Conclusion In the last several years these beacons have been installed at several intersections. Currently there are less than six (6) of these beacons at County intersections and the Engineering Department has been studying the use on a case by case basis. These flashing beacons cost approximately $6,000.00 to install and require on-going maintenance and hydro costs of $600/year. the Installation of Flashing Recommendation That the Manager of Engineering Services does not recommend Beacons at the intersection of Imperial Road and Lyons MARK M ONALD CHIEF ADMINISTRATIVE OFFICER 52 RESPEJX;; Y SUBMITTED am if ILVr\ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM (LYONS LINE AND JUNE 22. 2000 NTERSECTION AT COUNTY ROADS #48 AND #73 MPERIAL ROAD) DATE: SUBJECT: Introduction In the past year vehicles have been parking at the southwest corner at the above intersection and these parked vehicles are restricting the view of the eastbound vehicle. In order to be proactive, the owner and myself have met several times to discuss a local solution Discussion As part of our earlier discussions, to improve the situation the County has moved the stop lines closer to the intersection and requested the owner have the service vehicles park on the north- side of his property. Therefore the customers would have more parking space with the service vehicles using the north side of the business. To date the service vehicles have complied, as was stated by the owner. But there is still to many vehicles that park at the corner and restrict the view of northbound vehicles. The County's Parking By-Law 90-48 states the following Part C General Parking Restrictions (6) Sub-section Section 22 Regulated Parking " With this by-law the local municipality can enforce the County's by-law. Unfortunately the Municipality of Malahide does not perform this service. n such a position as to obstruct traffic. " A similar clause is also in the Highway Traffic Act, which states Section 147(10) the to interfere with "no person shall park or stand a vehicle on a highway in such a manner as movement of traffic" 2 this clause have to be available to enforce 53 the police wi n this case Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES (LYONS LINE AND JUNE 22, 2000 INTERSECTION AT COUNTY ROADS #48 AND #73 MPERIAL ROAD) DATE SUBJECT: Therefore restricting parking in this area can be achieved in several ways. · Painting a Restrictive Zone: This will provide the quickest response and be the least disruptive. · Raised curb: The barrier curb would be the most effective to restrict vehicles but would be the most costly. · No Parking Signs: These signs would be prone to damage and their effectiveness would be questioned without enforcement. The Elgin County O.P.P. Staff Sergeant Detachment Commander and myself met on site to review the situation. This visit enabled the police to have a clear understanding of the issue. Conclusion items can be completed to improve the level of safety at this intersection Blacking out "old" stop blocks: there might be some confusion with the old set. improve the confidence in the system, Painting a hatched restricting parking area: with the appropriate sight distance as the guideline. The restricted painted area will allow the parked eastbound vehicle to view of northbound vehicles. This wi Several 1 2 Recommendation That the Manager of Engineering Services paint a no parking area on County property at the intersection of Imperial Road and Avon Line as per Engineering principals and paint out old stop lines SUBMISSION MARK ALD CHIEF ADMINISTRATIVE OFFICER 54 RESPECTF~r~~SUBMITTED C/fM)a1ülJ6 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL PETER DUTCHAK ENGINEERING SERVICES FROM 17,2000 SUBJECT: CENTENNAIL ROAD SOD AND TOPSOIL RESTORATION (UPDATE) JULY DATE: Introduction The Engineering Services Department has advertised and closed quotations to perform restoration works on Elgin County Road #28, Centennial Avenue from Elm Street north to Highway #3 per Council's recommendation Discussion After advertising in the London Free Press, only one quotation was submitted to complete the proposed work. Although only one quotation was received the price was less than other similar work completed recently by other contractors and appears to be fair and reasonable. The bidder did however change the completion date of the quotation from August 11, 2000 to August 31, 2000. Summers Yard Care from London was the lowest and only bidder for a total price of $10,245.25 to complete the restoration works on the shoulder side slopes of Centennial Road Conclusion Although only one submission was received and the completion date was changed to August 31, 2000, the price submitted appears to be fair and reasonable to complete the proposed work. The Warden and the County CAO were notified of all these facts and accepted Summers Yard Care's price and completion date to complete the work. Summers Yard Care was instructed to begin as soon as possible Recommendation Councils Information For APPROVED FOR SUBMISSION MARK ONALD CHIEF ADMINISTRATIVE OFFICER 55 RESPECTFULLY SUBMITTED ~~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL JIM CARTER CORPORATE FACILITIES OFFICER FROM JUNE 9, 2000 SUBJECT: REPLACEMENT OF EXISTING SIGN AT ADMINISTRATION BUILDING (UPDATE) DATE the Introduction County Council requested (from the June 27 meeting) that information be brought forward to next council meeting about the possibility of leasing the sign The pylon sign in front of the Administration Building was erected in 1985 when the building was rehabilitated. This sign was then expanded about 8 years ago because of the increase in demand from the new tenants. Discussion The sign is presently leaning and increasing the sign size using the existing concrete footings would not be a good investment. Also the existing concrete footings do not meet the requirements to support the existing sign. Furthermore the sign is not large enough to accommodate any new tenants. The expanded sign would be a good investment for the County because there is finished and unfinished office space available for lease. The sign is an inexpensive salesperson since it would be promoting the building 24 hours a day for 365 days a year. month or the sign modifications for $360.00 per The lowest tender submitted a price of leasing $23,112.00 for a 5-year lease Others suggested finding a leasing company or would only lease a new sign and not the modifications. Information on placing the corporate logos at another location within our property for the County and Central Elgin will be brought forward at another meeting Conclusion Leasing the sign in this circumstance is not a cost-effective solution. Our costs to modify the existing sign verses the leasing for a five year period would be a saving of $13,000.00 2 56 Page 2 REPORT TO COUNTY COUNCIL FROM: JIM CARTER CORPORATE FACILITIES OFFICER DATE: JUNE 9, 2000 SUBJECT: REPLACEMENT OF EXISTING SIGN AT ADMINISTRATION BUILDING (UPDATE) Recommendation That the price quotation of $ 10,818.00 be accepted from Excellent Signs to remove and reinstall the pylon sign. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION GMJ¡~ ~ CLAYTON D. WATTERS, MANAGER MARK MCD NALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 57 Quotation for the Replacement Sign At 450 Sunset Drive 1. Excellent Signs and Displays Inc. $ 10,818,00 2, Great Lakes Signs $ 11,040.00 3. McBain Signs $ 11,365.00 4, Sterling Marking Products Inc. $ 12,133,00 58 Notes Sales taxes extra REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 16,2000 JULY DATE SUBJECT: COMMERCAIL ENTRANCE ON SUNSET ROAD (COUNTY ROAD 4) Introduction The owner of the commercial property at 6390 Sunset Road is requesting an entrance onto Road 4. The location is north of Bostwick Road in Central Elgin Discussion/Conclusion The present entrance has limitations both from a business and the road authority. The driveway is situated in the southern part of the property and is shared. Customers either pass the driveway from the south or enter another business from the north and then try to find the entrance. This confusion is not a good situation for the road authority. The Road Occupancy Permit handles requests for an entranceway but in this location the County of Elgin has a one-foot reserve. So in order to grant the request the County would have to transfer the property to the abutting owner or assume this section as part of the road. Elgin does not require this one-foot reserve for the road purposes Transferring the one-foot reserve from the County of Elgin to the business would not have negative effects for the road, as this would actually provide a safer environment for the travelling public. The County of Recommendation That the County of Elgin transfer the one foot reserve to the abutting landowner as described; Part of Parcel 4-4, Section YAR-4, being Part of Lot 4, Concession 4, geographic Township of Yarmouth, designated as Part 3 on 11 R-6819 in the Municipality of Central Elgin with all costs to be borne by the property owner. APPROVED FOR SUBM/SSION MAR ALD CHIEF ADMINISTRATIVE OFFICER 59 RESPECTFULL Y SUBMITTED aMJw CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL PETER DUTCHAK ENGINEERING SERVICES FROM 2000 SUBJECT: COUNTY ROAD #42 EROSION CONTROL WORK JULY 21 DATE: Introduction The Engineering Services Department closed quotations on July 21, 2000 to complete proactive maintenance work on the most recent progressing erosion gulley on Lake Shore Line, in the Municipality of Bayham, Discussion The County's on-going monitoring program of erosion gullies on County Road #42 has observed another gulley that has become active and requires proactive maintenance work to protect Lake Shore Line This most current gulley is located in Lot 25 just west of Godby Road south of Elgin County Road #42 and its vertical face is approximately 30 metres from the road edge. Specific measurements and proposed solutions obtained from a recent Golder's Associates Report as well as previous departmental experience will be used during the proposed works to mitigate the erosion activity. The quotation from Higgs and Higgs Inc. in the amount of $19,529.64 including G.S.T. was the lowest received. The quotation was based upon estimated quantities of excavation, stone and pipe. Actual quantities may differ once the actual work has been completed Conclusion n order to maintain the integrity and promote the longevity of County Road #42 proactive maintenance work must be completed on the erosion gullies that encroach towards our County Roads. Recommendation THAT the quotation received from Higgs and Higgs Inc. in the amount of $19,529.64 including G.S.T. be accepted to complete proactive erosion control work on Elgin County Road #42, Lake Shore Line, in Municipality of Bayham. APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED MARK MC LD CHIEF ADMINISTRATIVE OFFICER PETER DUTCHAK ENGINEERING SERVICES 2000 JULY 21 $20,038.96 EROSION CONTROL CONSTRUCTION ON ELGIN COUNTY ROAD #42 101 HIGGS AND HIGGS INCORPORATED HIGGS CONSTRUCTION LIMITED 2000 25th COUNCIL CORRESPONDENCE - Ju Items for Consideration Joseph P. Dion, Director, Policy and Public Affairs, with information and guidelines concerning call for resolutions for consideration by the FCM National Board of Directors, Sept. 2000. (Attached) 1 Jack Layton, 1 st Vice-President, FCM, requesting consideration to agree to participate in the National Housing Policy Options Team, assigning a senior staff person to assist with meetings, and to contribute $.02 per capita towards the work. (Attached) 2 Municipality of Chatham·Kent requesting support for their resolution regarding Remuneration for Fire Service Responses on Provincial Highways. (Attached) Lois Corbett, Executive Director, Toronto Environmental Alliance, requesting support for the Provincial government to review the need for an Ontario Safe Drinking Water Act. "1 65 3. 4. n Ì' ì ''1 \p> U, ADVISORY MEMBERS' Hdhal¡OQ ~"3nad;en~ d~' m.UJÛcipali!~s Ferlm"ìllllof úrwlian Muuiciratit¡~$ A TTENTl ON July 4, 2000 PLEASE BRING TO THE ATTENTION OF COUNCIL CALL FOR RESOLUTIONS FOR CONSIDERATION BY THE FCM NATIONAL BOARD OF DIRECTORS. September 2000 The Federation of Canadian Municipalities (FCM) Invites members to submit resolutions on subjects of national municipal interest for debate either at the September 6-9, 2000 meeting of the FCM National Board of Directors, FCM will take a stand only on issues that are clearly of national municipal interest and which fall within the jurisdiction of the federal government. Indirect municipal issues and local/regional issues will not be supported by major research and lobbying activity, unless otherwise directed by the Annual Conference or by FCM's National Board of Directors. Resolutions should meet the enclosed guidelines and must be received by FCM no later than midnight on August 4, 2000. Resolutions received after the deadline will be processed for the December 2000 meeting of the National Board of Directors. A Consent Agenda format, implemented at the FCM 1999 Annual Conference, will be used, whereby suitable resolutions as selected by the appropriate Standing Committee will be voted in a block. An electronic copy of your resolutions would be appreciated: sdelaquis@fcm.ca Tel: (613) 241-6221 ext. 246; fax: (613) 241·7440 or mail to Sylvie Delaquis, Federation of Canadian Municipalities, 24 Clarence Street, Ottawa, Ontario, K1 N 5P3, its members to hearing from FCM looks forward -J W1 '(\.-" Dion Affairs Joseph P. Director Policy and Public 66 ATTENTION GUIDELINES FOR PRESENTATION OF RESOLUTIONS TO FCM It is by way of resolutions that Municipal Members bring their concerns to FCM for consideration at the Annual Conference, held in June of each year, or at meetings of the National Board of Directors. held in September, December and March, n Resolutons may be submitted by any municipality or provincial/territorial municipal association which is a member good standing of '!he Federation of Canadian Municipalities. AU resolutions endorsed at the Annual Conference or at the National Board of Directors and which require action from the Government of Canada shan be submitted to the appropriate minister, department or agency for response. 2. the appropriate action and that the It is therefore important that resolutions be carefully worded so that FCM is directed to take proper message Is conveyed. one municipality against another. wish to receive resolutions which pi FCM does no 4. Members submitting resolutions regarding Community Safety and Crime Prevention matters are advised to focus on the 'principle" of the issue being addressed and avoid attempts to re-word the criminal code. 3. references may detract from the Local times when drafting resolutions. A national vocabulary should be used at al national significance of resolu1ions 6. CONSTRUCTION OF RESOLUTIONS All members are urged to observe the following guidelines when preparing resolutions for submission to FCM: FCM will take a stand only on issues which are clearly of national municipal interest and which fall within the jurisdiction of the federal government, the provincial and territorial governments acting at the interprovincial level. Indirect municipal Issues and locallregionallssues will not be supported by major research and lobbying actMty, unless otherNise directed by the Annual Conference or by FCM National Board of Directors. a) 7, The descriptive clauses (WHEREAS...) should clearty and briefly set out the reasons for the resolution. If the sponsor believes that the rationale cannot be e)(plained in a few pre!iminary clauses, the problem should be more fully stated In supporting documentation. b) The Operative Clause (BE IT RESOLVED...) must set out lIs Intent clearly and briefly, sta1ing a specific proposal for action to be taken by FCM, (Le., BE IT RESOLVED that FCM urge/endorse/petition...) Generaliza~on should be avoided. Further, the resolution must clearly Include a munlclpallhrust (I.e., how does or will the Intent of the resolution affect municipal governments?). c) Background information must be submitted with 1he reso!utlon. When a resolution Is not self-explanatory and when adequate informa1ion Is not received, FCM staff may return the resolution to the sponsor vvith a request for additional informa1ion or clarification. d) must accompany the resolution. PLEASE NOTE: Resolutions that do not comply with the foregoing guidelines will be returned to the sponsoring municipality/municipal association for revision/rewriting or/and receipt of adequate information In justification and support of the intent of the resolution. Proof of endorsement by the sponsoring councl e) CATEGORIZATION OF RESOLUTIONS National municipal issues Local/regional municipal issues Issues not within municipal jurisdiction Matters dealt with by FCM In the previous three years and in accordance with FCM policy Matters dealt with by FCM with FCM polic)' Category A: Category B: Category C: Category D: Category E: and NOT in accordance three years the previous in SUPPLEMENTARY INFORMATION taking action on all resolutions In accordance with the above stated Resolutions which fall within the mandate of an FCM Standing Committee will be reviewed by that committee for the purpose of categorizing them and presenting recommendations to the Executive Committee and the National Board of Directors orland the Annual Conference, in accordance with FCM's guidelines. The standing Committee will select suitable resolutions for incrusion in a 'Consent Agenda'. IS responsible for receiving and The Executive Committee guidelines. THE DEADLINE FOR SUBMISSION OF RESOLUTIONS TO THE SEPTEMBER 2000 FCM NATIONAL BOARD OF DIRECTORS MEETING IS AUGUST 4,-2000 Resolutions received after the deadline will be processed for the December 2000 meeting of the National Board of Directors. 67 Feder:!ltion of C:!In:!ldi:!ln Municipalities Fédération canadienne des munlclpall~s July 14, 2000 City Clerk: Please forward this letter to your Mayor or Head of Council, and bring this forward to your next Council meeting, The FCM is inviting your municip:!llity to join our National Housing Policy Options Team (NHPOT). Your involvement will strengthen our efforts to achieve affordable housing solutions in Canada. or Dear Chief Administrative Officer Councillor Joanne Monaghan Kitima!, British Columbia president P~slden!e We would like you to consider the following recommendation: "That the Municipality agrees to participate in the National Housing Policy Options Team; to assign a senior staff person to assist the Mayor (or Chairman) in the meetings of the NHPOT; and to contribute $0,02 per capita to the work of the FCM NHPOT, CoUl1cillor Jack l.aylon Toronto, Ontario FIrs1 Vice President Premlérc vice prældente Alderman John Schmal Calg lry, Albern. Second Vice P"",ìdent Deuxlème vice president As we learned at the FCM Big City Mayors Caucus meeting on April 28, Canada needs a national housing strategy, The urgency of an adequate response by all orders of government to the shortage of affordable housing and its most visible symptom, homeless ness, has intensified since the declaration of disaster by the Mayors of Canada's largest cities in 1998. Maire Yves Ducharme Hull, Québec Trolslème vice prèslden! Third Vice Preslden! FCM's National Housing, Policy Options Team comprises Mayors, Councillors and municipal and FCM staff. Our proposals to the federal government support the production of affordable housing and provision of assistance to those in our communities who cannot afford to live in the available housing, or must live in poor conditions. We had considerable success last year, with the announcement of fun!!s for homelessnes5 initiatives by Minister Bradshaw and inclusion of some measures for affordable housing, including a GST rebate for rental housing, in the 2000 federal budget. We have made significant gains but still have much to accomplish, We need your support. Mayor Sam Synard Marys!own, Newfoundland and Labrador Pest President Pr!sident sornm1 Jame. W, Knight ExecUtive Director Directeur général At its April 28 meeting, the FCM Big City Mayors Caucus endorsed continuing support for the FCM National Housing Policy Options Team's work for the upcoming year in the form of a $0.02 per capita contribution. Participation by funding at the level of $0,02 per capita entitles the donor to a position on the NHPOT Steering Committee, If you cannot do so, we welcome any level of contribution that you may be able to make, A number of cities and regions have already made their contributions. ./2 (613) 241·7440 24, rue Clarence street, ottawa, Ontario K1 N 5P3 Telephonerréléphone: (613) 241·5221 0 FaxJTélécopleur: M3 :~ -2- We have a plan The goal of the FCM National Housing Strategy is to reduce the homelessness and affordable housing crisis by half OVer the nex! decade, An NHPOT report, entitled "Toward a Nationa/ Housing Strategy" presents a set of feasible policy options to be developed into fully-articulated proposals and the basis for a communications plan to make this a reality in the next federal budget. A Contribution Form and a preliminary budget for the NHPOT is also attached to this letter. We look forward to working with you Please call John Burrett, at the FCM (613) 241·5221 (ex! 244), or by emaíl: jburrett@fcm.ca, for more details, Look on our website (www.fcm.ca) under "Quick Access to FCM's Most Requested Documents and Services" for our policy paper "Toward a National Housing Strategy". Original documents are available by mail, ~ Yours truly, Jack Layton 1 st Vice-President Federation of Canadian Municipalities 24, rue Clarence Street, Ottawa, Ontario K1N 5P3 TelephonefTéléphone: (613) 241-5221 FaxfTélécopieur: (613) 241-7440 JUjb:ck Encl. 69 ,JIr'j : FEDERATION OF CANADIAN MUNICIPALITIES Fédération Canadienne des Municipalités FCM, rue 24 Clarence Street, Ottawa, Ontario, K1 N SP3 SPECIAL CONTRIBUTION FORM For funding of the work of the FCM National Housing Policy Options Team until April 26. 2001 The City/Region of contributes or $0.02 per capita $ other amount $ to the FCM National Housing Policy Options Team for use in the period of April 28, 2000 to Apri/26, 2001 Please make your cheque payable to: The Federation of Canadian Municipalities Please write "For NHPOT, FCM Account 235" on the front of your cheque and attached to a copy of this form. Send to FCM, Attention: John Surrett, Policy and Public Affairs 70 Reference Date Total Paid: Balance Proposed NHPOT Budget for 2000-2001 The following is a preliminary budget for NHPOT activities leading up to the 2001 federal budget. This bUdget is based on a request of $0,02 per capita from interested municipalities, With current membership, this would allow a budget of approximately $164,000. Notes 1 2 Budgeted Amount $36,500 $80,000 $10,000 $12,000 $10,000 $10,000 $5,000 $500 Proposed NHPOT Budget: 2000-2001 Category FCM Support Consultants NHPOT Special Assistance for Housing Component FCM Budget Preparations Travel/Accommodation Teleconferencing, faxes, other electronic communications Printing, postage, non- electronic communications Translation Contingency Total Budget $164,000 ----, FCM support contains charges for administration. Consulting work will concentrate on provisions of expertise strategy and lobbying, housing program design, taxation and law. a portion of FCM staff time and Notes: 1 in 7 2. MUNICIPALITY OF CHATHAM-KENT LEGAL SERVICES DEPARTMENT CIVIC CENTRE' P.O. Box 640 . CHATHAM, ONTARJO' N7M 5K8 TELEPHONE: (519) 360-1998 FAX: (519) 436-3237 16,2000 June RE,~""...·~'¡;\'tI=E'" D ,': . ,l;~ .:'Y..;w 11/1~"#':' ': .:'~11}'Æ~~.1i ' ~,- c, "I" ! ,~~ ;~::,.,t;l I'll ~,,..,,¡ ,,,~S ''',''; ,.../,", ~ , - . . ~ '. 2000 6 , JUL COlif' A""'1"""'" L.ihi¡U;.h.J ~'~ Municipalities Association Of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario M5G 1 E6 of Attention: Pat Vanini, Director of Policv and Government Relations Pat: Dear Chatham-Kent Council at its meeting held on May 15, 2000 considered the attached report from Administration dealing with the remuneration for Fire Service responses on Provincial Highways. After some discussion, the following Resolution was passed: H onses on Provincial for Fire Service Res Remuneration RE Ontario have ''wHEREAS Municipal Fire Departments throughout the Province of responded to incidents on provincial highways for over thirty years; AND WHEREAS emergency responses by Fire Service Departments may involve vehicle fires, motor vehicle extrications, hazardous material responses and medical aid. AND WHEREAS the cost for specialty equipment and training for Fire Service responses on Provincial Highways has been, and continues to be, the responsibility of municipalities. AND WHEREAS the Provincial fees paid for the provision of municipal Fire Department Services on Provincial highways have not been amended since December 1, 1990, and such fees are not reflective of actual costs incurred. BE IT THEREFORE RESOLVED THAT the Ministry of Transportation develop a long-term policy that allows all Ontario municipalities to recover actual costs incurred as a result of responding to incidents on Provincial highways; AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be forwarded to the Minister of Transportation, the Solicitor-General, local M.P.P.'s, Association of Municipalities of Ontario, the Ontario Association of Fire Chiefs and Municipalities across the Province providing Fire Service to Provincial Highways for their support and endorsement." Chatham-Kent Call Centre: (519) 360-1998 72 .cllalbam-k~ntQn.c" Internet: www.ci , 6,2000 June 2 Association of Municipalities of Ontario While it is understood it is too late for this Resolution to be dealt with at the AMO Annual Conference, we would ask that the matter be reviewed by the Board for comment and action n this era of downloading of services, the financial impact of the present cost-recovery scheme on Municipalities across Ontario is significant. We look forward to a positive response to our resolution to contact hesitate information, please do not If you require any further me Yours very truly, Brian W, Knott, Director of Legal Services e-mail: bJmott@citv.cÞatham-kent.on.cª BWKlrw Mayor and Counci Dave Guilbault, Fire Chief Ontario Municipalities cc. 73 Enclosure 140.00 1 FIRE MUNICIPALITY OF CHATHAM-KENT CHATHAM-KENT FIRE SERVICE Mayor and Members of Counci David E. Guilbault Fire Chief TO FROM May 10, 2000 Remuneration for Fire Service Responses on Provincial Highways DATE SUBJECT: RECOMMENDATIONS: is recommended that: The Mayor write to the Minister of Transportation and to the Association of Municipalities of Ontario advising them of the difference between the actual costs incurred in responding to incidents on Provincial highways and the amounts recovered through the rates permitted by the Province. It I reimburse the Municipality respond to incidents on The Fire Chief request the Ministry of Transportation of Chatham-Kent for the actual costs incurred to Provincial highways to present day as outlined below: 2. $ 70,000 79,000 17,000 §166.000 1998 1999 2000 to April 19 The Fire Chief request the Ministry of Transportation to develop a long term policy that allows Chatham-Kent and all other municipalities, to recover their actual costs incurred as a result of responding to incidents on Provincial highways. 3 The Fire Chief, with a copy of this report, write to the Ontario Association of Fire Chiefs requesting their support. 4. BACKGROUND Fire Departments throughout Ontario have responded to incidents on provincial highways for over thirty years. 74 , Page 2 Fire service responses on Provincial highways The cost for specialty equipment and training for Fire Service responses on provincial highways has been, and continues to be. the responsibility of municipalities The only Provincial Government support for equipment owned and maintained by the Chatham-Kent Fire Service dates back to the 1980's. . At that time, 50/50 grants under the JEPP Program were available to ensure that all municipal fire stations had at least an Ontario Fire Marshal's "basic kit", which consisted of hand tools required for basic level extrication. Many municipalities have added heavy hydraulic tools to their stations. However, the funding for ·these tools was generally raised through a combination of firefighter fund raising initiatives and municipal budgets. Much of this equipment is now more than fifteen years old and in need of upgrade or replacement. The Fire Service confirms that the Province of Ontario has never actively participated financially in providing equipment and/or training to the Fire Service for incidents on provincial highways, COMMENTS Emergency responses to Highway #401 in Chatham-Kent involve vehicle fires, motor vehicle extrication, hazardous material responses and medical aid. These incidents have resulted in many serious injuries and dozens of fatalities, Although there have been no firefighter deaths or injuries, there have been several near misses. The Chatham-Kent Fire Service's emergency response to the 401 is consistent with responses for fire services across the province. At least three pieces of apparatus respond to each incident: a pumper, tanker and a rescue vehicle. On average. 12 firefighters attend the scene. Upon arrival, the officer in charge determines the approximate time firefighters and equipment will be tied up. The Incident Commander may order additional equipment or personnel, if required, The Fire Service is not reimbursed for some equipment sent to the scene, for example, a command post. or Chiefs' vehicles. Fire Chiefs' Association: At a recent Ontario Association of Fire Chiefs' conference, a resolution was put forward that the OAFC lobby the Ontario Fire Marshal's Office and the Ministry of Transport Ontario to reconvene the committee responsible to review and revise the existing MTO/Fire Department Claims Protocol. Issues range from lack of flexibility of the MTO regarding allowable claims, remuneration and who has ultimate authority regarding what apparatus is dispatched to a scene. It is obvious that other municipalities share our issues and concerns. 75 Page 3 Fire service responses on Provincial highways Chatham-Kent Costs vs. MTO Reimbursement: Attached as appendix A are two communiqués from the Province which outline the regulations surrounding reimbursement of costs. Current rates have been in effect since December 1990: $300 $120 $300 First hour per piece of equipment Each additional half hour or part thereof Flat rate fee where service not required nor provided We have now completed an extensive analysis of how much it costs the volunteer segment of our Fire Service to respond to an average incident. The detailed analysis is included as appendix B and includes all costs: both the fixed and variable components of operating expenses, capital expenses, departmental overhead and corporate overhead, The following table provides a summary of the costs: Rescue Van Tota $2,222 $1,518 $1,750 $923 $571 $687 Tanker $532 $415 $453 Pumper $767 $532 $610 per hour for first hour per hour for hours 2, 3 & 4 per hour for hours 5+ Cost Cost Cost $900 $720 $300 $240 $300 $240 $300 $240 MTO allowable reimbursement: First hour Subsequent hour Also attached to this report as appendix C are tables outlining the number of times the Chatham-Kent Fire Service responded to incidents on 401 since January 1, 1999. Due to the quality of 1998 data, estimates have been used to calculate the 1998 deficit. OTHER DEPARTMENTS CONSULTED: Fleet Budget & Performance Management Ontario Association of Fire Chiefs Ontario Fire Marshal's office BUDGET IMPACTS On average, the Chatham-Kent Fire Service spends one hour at a typical 401 incident. Using this average, if the Province reimbursed total costs rather than their current amount, the following table shows the difference in cost recovery: 76 , Fire service responses on Provincial highways Page 4 2000 1998 To ADril19 1999 Estimate Actual costs $29,000 $133,000 $119,000 Reimbursement per present policy 12.000 54.000 49,000 Shortfall ~17.000 $ 79.000 $ 70.000 Percent recovery: Presently 41% 41% 41% Recommended 100% . 100% 100% Prepared by: Reviewed by: ø~eð~ - David E. Guilbault e G. Pavelka, P.Eng. Fire Chief C ief Administrative Officer cc: Fleet Budget DEG/nb Attachment(s): - Appendix A1 - Communiqué from the Province Appendix A2 - Communiqué from the Province Appendix B1 - Hour 1 Appendix 82 - Hours 2 - 4 Appendix B3 - Hours 5+ Appendix C - MTO Vehicle Report R:\rtc\fire\fire38 77 ~~~7 ~ APPENDIX A-l Ministry Minl~,ère ~..I.'. \ of .... Qe5::,~ Trans~~ati~~;. . Transports \' -.>....,) . k.'·~ ® Ontario Office of Legal Services 1201 Wilson Ave., East Bldg Downsview, ontario M3M 1J8 Facsimile: 235-4924 Telephone: 235-4406 " - 1) ).~- ~cN r-- ."''').~ ... 'Jt1'\ .f>'....\~"""\t .., "\ .', .... r ~1""'r ..","~ .~J." ~;\ 7) (J\ii 1990 october 19 Municipal Clerks/Treasurers Municipal Fire Chiefs Revised Fee structure provision of Municipal Fire Department services on King's Highway Rø: A committee which includes representatives from the Ministry of the Solicitor General, Fire Advisory Service, the Ontario Association of Fire Chiefs and this Office, was formed in 1987 to address fees and other operational concerns regarding the provision of fire department services on the Kings Highway. In September 1990, a meeting of the committee was held to discuss and address the current fee structure. As a result of this meeting, it was agreed that the fees would be revised. However, there is a significant change concerning fees where equipment is dispatched but services are not provided nor required. In these instances, a flat rate fee would apply. The exception however is for services provided by volunteer fire departments, i.e. when volunteer fire departments attend the scene, even though they do not provide a service or are not required, they would still bill in the usual hourly manner . . the revised fees are as follows $300.00 first hour per piece of equipment $120.00 each additional half hour or part thereof $300.00 flat rate fee where services not required nor provided.. 1990, Effective December 1, - - Volunteer Fire Services will continue to bill at the hourly rate. . please call Don Sawyer 416-235-4432 If any further information is required, or Bill Morrison, Claims Supervisors at Yours truly, ~n""",~l'" 78 APPENl"-A A-L ""., ., ., .'..... ··"h..(·) n-· MiniSlr)' of the .",.~... . ·10· ." ,I e I.C<: S 1"· G 1 ßf$tE,..,.à,:,tIf ". .". ..'..... ..' · ..- . ·~i!l . Ofthe 0 ICltor enera ':;1;;:C'~'~;W'<~' : . _ . _ ' _ " _."""", _ 4\;~¡1{¡ UNT~, / ,'" Fire 1vhlr5ha!l.£~f'''I~_~L"~'1J~~''k¡.f!."r..~.~!,-..L!!!.'Lm,.F:) ....._....:::s{~~:.................. ...--..................-., Fire Marshal'$ du commissaire des incendîes 1998 October 30, . 98-040 MINISTRY OF TRANSPORTATION CLAIMS PROCEDURE AMENDMENTS Distribution) In late September 1998, representatives of the Ontario Association of Fire Chiefs and the Office of the Fire Marshal met with Ministry of Transportation (MTO) Claims Section staff to discuss concerns with respect to the processing of fire department invoices for responses on the King's Highways. (External lemønted_ effective beim the following claims procedure amendments wi As a result of those discussions, NovembeL 1 ,1991'1; · As was the case prior to January 1, 1998, municipalities may resume submitting claims to MTO for incidents involving their own residents. However, this policy amendment is not retroactive to January 1,1998. The fire service should not delay submission of the completed invoice. If there is a delay in obtaining a copy of the collision report, a note should be attached to the invoice indicating the date that the collision report was requested. The collision report should be forward to MTO as soon as it is received. · As a minimum requirement, the MTO invoice must include an accurate collision location, the name of the officer and police agency investigating the collision and the licence number of all vehicles involved in the collision. MTO cannot process the invoice without the above information. · · Fire departments must identify on the invoice when a highway response has taken place in an area outside of their municipal boundary. It is suggested that the following titles be highlighted on the top of the MTO invoice where applicable: Mutual Aid, Contract Fire Protection, District Support Unit Activation and Northern Fire Protection Program, claims to insurance companies MTO Claims invoices must not be used by municipalities who submit for incidents occurring on municipal, county or regional roads. · 5/1 0/00 79 http://www.gov.on.calOFMl98communl98-040.htm , The fire service is reminded that MTO will not reimburse any costs associated with the use of fire chiefs vehicles at incidents occurring on the King's Highways. Municipalities are prohibited from submitting claims to MTO and an insurance company for the same incident. Where a municipality double bills for the same call, MTO will insist on full reimbursement. MTO retains the right to audit municipal highway claims. For further information or assistance you may contact: Cyril Hare Fire Chief City of Mississauga Fire and Emergency Services 15 Fairview Road West Mississauga, Ontario L5B 1 K7 Barry Harrison Fire Chief Town of Orangeville Fire Department 10 Dawson Road Orangeville, Ontario L9W 2W2 (905) 615-3773 Fax (905) 275-3800 Voice (519) 941-5994 Fax (519) 941-3083 Voice Jacquie Karabinos Claims Group Leader Ministry of Transportation 301 St. Paul Street, 4-125 St. Catharines, Ontario L2R 7R5 Brad Bigrigg Program Specialist Office of the Fire Marshal 5775 Yonge Street, 7th Floor North York, Ontario M2M 4J1 704-2777 Fax 704-3023 Voice (905) (905) (905) 689-3425 Fax (905) 689-2033 Voice Disponible en français ® Ontarío Leaislation ø preveo.mn Fire Protectiº-11 Fire S~ice ® Ontario ned by he Government MinÎslrv Site I OF"" Home I What's New o On tar of a n ma '. 5 5 Th Comments and feedback Contact our offices directly. 5/10/00 Ontario 1999. Modified: October 15, http://www.gov.on.calOFM/98commun/98c040.htrn terfol 80 @i999 aU_ean's Pri, Last ,.t APPENDIX B-1 HOURI EQUIPMENT AND PERSONNEL COST APPLICABLE TO A 401 INCIDENT Pumoer Rate - first hour Tanker Rate - first hour Rescue Van Rate - first hour QuantlIY Rate Cost/H. Quantltv Rat. CostlHr Quantitv Rate CostlHr Personnel Personnel Personnel Firefighter 4 $ 78.30 $ 313.20 Firefighter 2 $ 78.30 $ 156,,60 Firefighter 6 $ 78.30 $ 469,80 Eauloment Eauioment Eaulpment Pumper $ 19709 $ 197.09 Tanker $ 192.81 $ 192.81 Rescue $ 149.93 $ 149,93 Vehicle Equip $ 69.17 $ 69.17 Vehicle Equip $ 36.82 $ 36,82 Vehicle Equip $ 68.61 $ 68,61 Misc. Equip $ 53.31 $ 53.31 Mice Equip. $ 39.00 $ 39.00 Misc Equip $ 73.24 $ 73.24 Q:) Sub-Total $ 63276 Sub-Total $ 42523 Sub-Total $ 761.58 Overhead Overhead Overhead Departmental Overhead(on wage) 7.5% $ 23.49 Departmental Overhead(on wage) 7.5% $ 11.75 Departmental Overhead(on wage) 7.5% $ 3524 Corporate Overhead(on wage) 10% $ 31.32 Corporate Overhead(on wage) 10% $ 15.66 Corporate Overhead(on wage) 10% $ 46,98 Facility $ 79.53 Facility $ 79.53 Facility $ 79.53 $ 134,34 $ 106.93 $ 161.74 Total/H. Cost $ 767.10 Total/H. Cost $ 53217 T otal/Hr Cost $ 923,32 MTO Ral. $ 300.00 MTO Rat. $ 300.00 MTO Rate $ 300.00 Difference $ (467.10) Difference $ (232.17) Difference $ (623,,32) co N APPENDIX B-z HOURS 2-4 EQUIPMENT AND PERSONNEL COST APPLICABLE TO A 401 INCIDENT PumDer Rate - each additional hour UD to four Tanker Rate - each additional hour UD to four Rescue Van Rate - each additional hour. UD to four ~ B!!! ~ Quantitv Rate CostlHr Quantity Rate CostlHr Personnel Personnel Personnel Firefighter 4 $ 28.30 $ 113.20 Firefighter 2 $ 28.30 $ 56.60 Firefighter 6 $ 28.30 $ 169.80 EaulDmont EauiDrnent EaulDment Pumper $ 197.09 $ 197.09 Tanker $ 192.81 $ 192.81 Rescue $ 149.93 $ 149,93 Vehicle Equip $ 69.17 $ 69,,17 Vehicle Equip $ 36.82 $ 36.82 Vehicle Equ1p $ 68.61 $ 68.61 Misc. Equip $ 53.31 $ 53.31 Mice Equip. $ 39.00 $ 39.00 Mise Equip $ 73.24 1 73.24 Sub-Total $ 432.76 Sub-Total $ 325.23 Sub-Total $ 461.,58 Overhead Overhead Overhead Departmental Overhead(on wage} 7.5% $ 8A9 Departmental Overhead(on wage) 7.5% $ 4.25 Departmental Overhead(on Wq 7.5% $ 12.74 Corporate Overhead(on wage) 10% $ 11.32 Corporate Overhead(on wage) 10% $ 5.66 Corporate Overhead(on wage) 10% $ 16,98 Facility $ 79.53 Facility $ 79.53 Facility $ 79.53 $ 99,34 $ 89,,43 $ 10924 Total/Hr Cost $ 532,,10 Total/Hr Cost $ 41467 T otal/Hr Cost $ 570,,82 MTO Rate $ 240.00 MTO Rate $ 240.00 MTO Rale $ 240.00 Difference $ (292.10) Difference $ (17467) Difference $ (33082) co eN APPENDIX B·3 HOURS 5+ EQUIPMENT AND PERSONNEL COST APPLICABLE TO A 401 INCIDENT PumDer Rate - each additional hour after four Tanker Rate - each additional hour after four Rescue Van Rate - each additional hour after four Quantitv Rate Cost/Hr ~ Rate Cost/He ~ Rate Cost/Hr Personnel Personnel Personnel Firefighter 4 $ 4480 $ 179.20 Firefighter 2 $ 44.80 $ 89.80 Firefighter 6 $ 44.80 $ 268.80 EaulDment EauiDment Eauioment Pumper $ 197.09 $ 197.09 Tanker $ 192.81 $ 192,.81 Rescue $ 149,,93 $ 149.93 Vehicle Equip $ 69.17 $ 69.17 Vehicle Equip $ 36.82 $ 36.82 Vehicle Equip $ 68.61 $ 68,61 Misc. EquIp $ 53.31 $ 53.31 Mice Equip. $ 39.00 $ 39.00 Mise Equip .J. 73.24 $ 73.24 Sub-Total $ 498.76 Sub·Total $ 358.23 Sub-Total $ 560.58 Overhead Overhead Overhead Departmental Overhead{on wage) 7.5% $ 13.44 Departmental Overhead(on wage) 7.5% $ 6..72 Departmental Overhead(on we;¡ 7.5% $ 20,,16 Corporate Overhead(on wage) 10% $ 17.92 Corporate Overhead(on wage) 10% $ 6.96 Corporate Overhead(on wage) 10% $ 26,,88 Facility 73.53 Facility $ 79.53 Facility $ 79.53 $ 110.89 $ 95.21 $ 126,57 Total/Hr Cost $ 609.65 Tolal/Hr Cost $ 45344 Total/Hr Cost $ 687,14 MTO Rate $ 240.00 MTO Rate $ 240.00 MTO Rate $ 240.00 Difference $ (369.65) Difference $ (213.44) Difference $ (44714) .~ Rescue 1 2 2 2 2 3 1 3 2 2 2 2 3 1 rlllllllli% ..1:-::-:-;-::-:;-:-.",,' Rum Ridgetown Chatham North Raleigh North Tilbury Orford Harwich North Dover $t~f¡ÖJi 10 15 11 1 21 1 11 15 10 1 22 o 84 10 15 11 1 21 2 1 Ridgetown Raleigh North Tilbury Orford Harwich North Dover Chatham # 1 MTO VEHICLE REPORT MUNICIPALITY OF CHATHAM-KENT LEGAL SERVICES DEPARTMENT CIVIC CENTRE. P.O. Box 640. CHATHAM, ONTARJO. N7M 5K8 TELEPHONE: (519) 360-1998 FAX: (519) 436-3237 16,2000 June 2000 GIN I 6 JUl Municipalities Association Of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario M5G 1 E6 of Attention: Pat Vanini, Director of Policv and Government Relations Pat: Dear Chatham-Kent Council at its meeting held on May 15, 2000 considered the attached report from Administration dealing with the remuneration for Fire Service responses on Provincial Highways. After some discussion, the following Resolution was passed: H onses on Provincial Remuneration for Fire Service Res RE Ontario have throughout the Province of over thirty years; "WHEREAS Municipal Fire Departments responded to incidents on provincial highways for AND WHEREAS emergency responses by Fire Service Departments may involve vehicle fires, motor vehicle extrications, hazardous material responses and medical aid. AND WHEREAS the cost for specialty equipment and training for Fire Service responses on Provincial Highways has been, and continues to be, the responsibility of municipalities. AND WHEREAS the Provincial fees paid for the provision of municipal Fire Department Services on Provincial highways have not been amended since December 1, 1990, and such fees are not refiective of actual costs incurred. BE IT THEREFORE RESOLVED THAT the Ministry ofTransportation deveiop a long-term policy that allows all Ontario municipalities to recover actual costs incurred as a result of responding to incidents on Provincial highways; AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be forwarded to the Minister of Transportation, the Solicitor-General, local M.P.P.'s, Association of Municipalities of Ontario, the Ontario Association of Fire Chiefs and Municipalities across the Province providing Fire Service to Provincial Highways for their support and endorsement." 19) 360-1998 (5 Centre: Chatham-Kent Cal chatham-kent.oTI-,-ca Internet: wWW.cít 1 FIRE MUNICIPALITY OF CHATHAM-KENT CHATHAM-KENT FIRE SERVICE r Counci Mayor and Members of David E. Guilbault Fire Chief TO FROM May 10, 2000 Remuneration for Fire Service Responses on Provincial Highways DATE SUBJECT: RECOMMENDATIONS that: The Mayor write to the Minister of Transportation and to the Association of Municipalities of Ontario advising them of the difference between the actual costs incurred in responding to incidents on Provincial highways and the amounts recovered through the rates permitted by the Province. is recommended It I reimburse the Municipality respond to incidents on The Fire Chief request the Ministry of Transportation of Chatham-Kent for the actual costs incurred to Provincial highways to present day as outlined below 2 $ 70,000 79,000 17,000 $1136.000 19 1998 1999 2000 to Apri The Fire Chief request the Ministry of Transportation to develop a long term policy that allows Chatham-Kent and all other municipalities, to recover their actual costs incurred as a result of responding to incidents on Provincial highways. 3. The Fire Chief, with a copy of this report, write to the Ontario Association of Fire Chiefs requesting their support. 4. BACKGROUND Fire Departments throughout Ontario have responded to Incidents on provincial highways for over thirty years Page 3 Fire service responses on Provincial highways Chatham-Kent Costs vs. MTO Reimbursement: Attached as appendix A are two communiqués from the Province which outline the regulations surrounding reimbursement of costs Current rates have been in effect since December 1990: t $300 $120 $300 First hour per piece of equipment Each additional half hour or part thereof Flat rate fee where service not required nor provided We have now completed an extensive analysis of how much it costs the volunteer segment of our Fire Service to respond to an average incident. The detailed analysis is included as appendix B and includes all costs; both the fixed and variable components of operating expenses, capital expenses, departmental overhead and corporate overhead, The following table provides a summary of the costs: Rescue Van Total $2,222 $1,518 $1,750 $923 $571 $687 Tanker $532 $415 $453 Pumper $767 $532 $610 per hour for first hour per hour for hours 2, 3 & 4 per hour for hours 5+ Cost Cost Cost $900 $720 $300 $240 $300 $240 $300 $240 MTO allowable reimbursement: First hour Subsequent hour Also attached to this report as appendix C are tables outlining the number of times the Chatham-Kent Fire Service responded to incidents on 401 since January 1, 1999. Due to the quality of 1998 data, estimates have been used to calculate the 1998 deficit. OTHER DEPARTMENTS CONSULTED Fleet Budget & Performance Management Ontario Association of Fire Chiefs Ontario Fire Marshal's office BUDGET IMPACTS On average, the Chatham-Kent Fire Service spends one hour at a typical 401 incident. Using this average, if the Province reimbursed total costs rather than their current amount, the following table shows the difference in cost recovery: ~~~7 ~ APPENDIX A-l Ministry Mini$.tère ~,-1"~ \ of . .",de8::,~ Trans~9r¡ati~~, Transports ~r:d k·¡,;.> ® Ontario r, Office of Legal Services 1201 Wilson Ave., East Bldg Downsview, ontario M3M lJ8 Facsimile: 235-4924 Telephone: 235-4406 -- 'ð \..- -.>C}¡ " r:- -,.' ì- ( f"'· . .r'.\~~~ '/ ." o~!..J·~~· '"'.......-~>. - C\i.'l '>..i. 1990 19 october Municipal Clerks/Treasurers Municipal Fire Chiefs Revised Fee structure provision of Municipal Fire Department Services on xinq's Hiqhway Re: A committee which includes representatives from the Ministry of the Solicitor General, Fire Advisory Service, the Ontario Association of Fire Chiefs and this Office, was formed in 1987 to address fees and other operational concerns regarding the provision of fire department services on the Kings Highway In September 1990, a meeting of the committee was held to discuss and address the current fee structure. As a result of this meeting, it was agreed that the fees would be revised. However, there is a significant change concerning fees where equipment is dispatched but services are not provided nor required. In these instances, a flat rate fee would apply. The exception however is for services provided by volunteer fire departments, i.e. when volunteer fire departments attend the scene, even though they do not pr a service or are not required, they would still bill in usual hourly manner ovide the the revised fees are as follows: $300.00 first hour per piece of equipment $120.00 each additional half hour or part thereof $300.00 flat rate fee where services not required nor provided.. 1990, 1, Effective December - - Volunteer Fire Services will continue to bill at the hourly rate. .. please call Don Sawyer 416-235-4432 If any further information is required, or Bill Morrison, Claims Supervisors at Yours truly, ~nnM~ll" The fire service is reminded that MTO will not reimburse any costs associated with the use of fire chiefs vehicles at incidents occurring on the King's Highways. Municipalities are prohibited from submitting claims to MTO and an insurance company for the same incident. Where a municipality double bills for the same call, MTO will insist on full reimbursement. MTO retains the right to audit municipal highway claims, For further information or assistance you may contact: Cyril Hare Fire Chief City of Mississauga Fire and Emergency Services 15 Fairview Road West Mississauga, Ontario L5B 1 K7 Barry Harrison Fire Chief Town of Orangeville Fire Department 10 Dawson Road Orangeville, Ontario L9W 2W2 (905) 615-3773 Fax (905) 275-3800 Voice (519) 941-5994 Fax (519) 941-3083 Voice Jacquie Karabinos Claims Group Leader Ministry of Transportation 301 St. Paul Street, 4-125 St. Catharines, Ontario L2R 7R5 Brad Bigrigg Program Specialist Office of the Fire Marshal 5775 Yonge Street, 7th Floor North York, Ontario M2M 4J1 704-2777 Fax 704-3023 Voice (905) (905) (905) 689-3425 Fax (905) 689-2033 Voice DisPOllible en français ® Ontarío Fire Prevention I Leaislation Fire Protection feedback I francais I site maD Fire_$ervice search centraJ site Freauentlv Asked Questions Publications, I· Resources I C1V Onta¡iI) by the Governmen About the OFM What's New OFM Home Ministrv Site o Ontar of ned a n ma ·e s s Th Comments and feedback Contact our offices directly. 5/10/00 OntariQ Modified; October 15, 1999. http://www.gov.on.calOFM/98commun/98c040.htm 1999 Queen's Printer.tQ! Last © APPENDIX B-¿ HOURS2-4 EQUIPMENT AND PERSONNEL COST APPLICABLE TO A 401 INCIDENT PumDer Rate - each additional hour UD to four Tanker Rate - each additional hour uo to four Rescue Van Rate· each additional hour UD to four Quantitv ~ ~ Quantitv Rate CosUHr Quantitv Rate Cost/Hr Personnel Personnel Personnel Firefighter 4 $ 28.30 $ 113.20 Firefighter 2 $ 28.30 $ 55.50 Firefighter 5 $ 28,30 $ 159,80 EaulDment EauiDment Eauioment Pumper $ 197.09 $ 197.09 Tanker $ 192.81 $ 192.81 Rescue $ 149.93 $ 149,93 Vehicle Equip $ 59.17 $ 59,17 Vehicle Equip $ 35.82 $ 35.82 Vehicle Equip $ 58.51 $ 68.61 Misc. EquIp $ 53.31 $ 53.31 Mice Equip. $ 39.00 $ 39.00 Mise Equip ..1 73.24 $ 73.24 Sub-Total $ 432.75 Sub-Total $ 325.23 Sub-Total $ 45158 Overhead Overhead Overhead Departmental Overhead{on wage) 7.5% $ 8.49 Departmental Overhead(on wage) 7.5% $ 4.25 Departmental Overhead(on w<'4 7.5% $ 1274 Corporate Overhead(on wage) 10% $ 11,32 Corporate Overhead(on wage) 10% $ 5.55 Corporate Overhead(on wage) 10% $ 15,98 Facility $ 79.53 Facility $ 79.53 Facility $ 79.53 $ 99.34 $ 89.43 $ 10924 Tótal/Hr Cost $ 532.10 Total/Hr Cost $ 414,67 TotallHr Cost $ 570,82 MTO Rate $ 240.00 MTD Rate $ 240.00 MTO Rate $ 240.00 Difference $ (292.10) Difference $ (174.57) Difference $ (330.82) 2 1 2 2 2 2 1 15 11 1 21 1 ~: 1 2 2 2 2 3 1 R····· escue .........,... 15 10 1 22 o .d.,r' .L 11 1 21 2 1 ståflØt. Ridgetown Chatham North Raleigh North Tilbury Orford Harwich North Dover - ' , ~iªt¡øijiii¡¡¡i Ridgetown Raleigh North Tilbury Orford Harwich North Dover Chatham # 1 MTO VEHICLE REPORT McPhai J Duncan Elgin A TTENTI ON r_,J" C.vil'O....J.l ,!þ;..... Councils 18,2000 To Ontario Mu.nicipal July Dear Mayor and Council Like you, environmental groups.have faced concerns about the safety of drinking water in Ontario, The impact of the Walkerton tragedy has spread to every CQrnmunity in Ontario and we know it is a leading concern among your residents and summer vaoationers, To date, the provincial government and Ministry of Environment has not provided any solutions to support your efforts in delivering safe drinking water. Cities and towns like yours, are left to deal with the problems and public concern, on their own. Given this, we thought we should bring you up to date on what we see as a responsible path forward. The Toronto Environmental Alliance (TEA) and the Canadian Environmental Law Association (CELA) have asked the province to review the need for an Ontario Safe Drinking Water Act (SDW A). TEA is inviting your Council to pass a resolution supporting this initiative, and to send a letter to the Minister of Environment. We looked for other examples, especially in the US, The Umted States SDW A, enacted in 1974, has reduced contami.nant discharges into drinking water sources; defined clear roles and responsibilities for action on drinking water violations; increased mUIÚcipal infrastructure funding for water supply and treatment; and, won the public's trust in their local drinking water - or eliminated suspicion? The result is a significant and traceable decrease in water-bome disease outbreaks across the country and improvement in water quality of US rivers and lakes. In Ontario, we think we can make the case for a new SDW A. We need your help to move the province to at least consider this valuable tool. Under the provincial Environmental Bill of Rights, Ontario's Minister oftbe Environment, the Hon, Dan Newman, has sixty days to respond to our request for a review of an Ontario SDW A. Please forward a letter to the Minister by the end of August. Please also forward a copy to TEA, Thank you for consideration of our request. For more information on an Ontario SDW A please see the attached brief, Twenty-five Years of the Safe Drinking Water Act: History and Trends, from the US EP A, is available @ www.epa.gov/safewater. S~, L~tt Executive Director Toronto, ON M5V 2C3 (416) 698-o880t0346fax 30 Duncan Street, Suite 201 McPhai Duncan J Elgin ATTENTION: Benefits of an Ontario Safe Drinking Water Act Ontario needs a solution that will ensure municipalities are given the resources and support to secure the delivery of safe drinking water to local residents. Due to the inadequacies of the current provincial legislative regime, the potential ham to public health and safety and the strains on municip¡¡,lities from provincial downsizing, downloadìng and deregulation of environmental responsibilities, the Toronto-- Environmental AlUance (TEA) urges municipalities to support a Safe Drinking Water Act (SDWA) for Ontario. The fITst step in considering a SDW A is to request a formal review by the Ministry of the Environment of the need for such an Act. TEA, along with the Canadian Environmental Law Association (CELA), have taken this step. Minister Newman is expected to answer our request by the end of August. Your letters of support to Ùle Minister of Environment would help ensure a review is conducted. Benefits To Ontario Municipalities water supply and treatment An Ontario SDW A would, secure provincial and federal funding for infrastructure and facility repairs; · define roles and responsibilities including: notification and response procedures in response to compliance violations laid out in a SDW A; monitoring and enforcement of drinking water standards and regulations; and, the release of information to the public pertaining to local drinking water quality; · provide an ongoing evaluation of the effectiveness of regulations and programs controlling pollution discharges from factory fams and chemical industries into surface and groundwater supplies; and, · sound an early alarm, WaTIÙng governments and the public when new regulations are needed to furth~ protect drinking water. · Benefits To Ontafio Citizens An Ontario SDW A would, ensh:dne safe drinking water as a basic public right restore public tru.st in municipal drinking water supplies by releasing a Consumer Confidence Report detailing information on local drinking water sources, all testing data., compliance and violation records, health risks from contaminants found in drinking water and actions taken by the responsible party; and, · · protect and În1prove their drinking to encourage citizens to support local efforts water quality; · 2000 25th COUNCIL CORRESPONDENCE - Ju with copy Consent Aaenda Dan VanLondersele, Chairman, Long Point Region Conservation Authority of correspondence to the Ministry of Natural Resources regarding Board Restructuring (Attached) Items for Informatio 1 Doug Arbour, Regional Manager, Ministry of Health and Long-Term Care, regarding Council's resolution concerning funding for ambulance services in Elgin County. (Attached) 2. Jerry and Shirley Elliott, Port Stanley, thanking the County for the installing a 4 Way Stop at the corner of Carlow Road and Warren Street, Port Stanley. 3, with copy The Honourable Tony Clement, Minister of Municipal Affairs and Housing of correspondence regarding Special Circumstances funding (Attached) 4. AMO Member Communication ALERT 1) OMFRA Issues Directive Relating to Agricultural Operations; 2) AMO's Municipal Action Plan for Water; 3) Province-Wide Retirement Home Hotline to be in Place September 1,2000; 4) Results of AMO Board of Directors Meeting; 5) Provincial Proposals for Nutrient Management Legislation. (Attached) 5 Municipal Affairs and Housing 2000 Southwestern Regional Conference Ministry of (Attached) 6, regarding the resolution with N. Roy Main, City Administrator, City of St. Thomas Southdale Road Intersection project. (Attached) 7 Randy Jackiw, Director, Resources Management Branch, Ministry of Agriculture, Food and Rural Affairs, concerning a directive issued under the Farming and Food Production Protection Act with regard to by-laws affecting agricultural operations and nutrient management planning. (Attached) 8, Steve Peters, M.P,P., Elgin Middlesex London, with 1) copy of an open letter to the Minister of Agriculture, calling for implementation of a disaster assistance fund for farmers affected by the high amount of rainfall; 2) open letter to Federal Minister of Transport re: dredging Port Stanley Harbour. (Attached) 9. Craig Curtis, City Manager, City of Owen Sound, and Norm Gamble, CAO, County of Grey, with a news release announcing the Owen Sound/Grey County Restructuring Proposal was approved by the Minister of Municipal Affairs and Housing 10, Gar Knutson, M.P., acknowledging Council's resolution regarding Subsidies for Agricultural Commodities. 8") 11 -2- Municipality of Central Elgin and Township of Malahide requesting that the County invoice their municipalities for OPP contract services rather than establishing an upper-tier levy. 12 Michael Power, President, AMO, clarifying that the Proposed-Resolution - Smoking Policy is not an adopted policy of the Association (Attached) 13. Betteanne Cadman, Clerk, Township of Delhi, with resolution encouraging the membership of AMO to not endorse the AMO proposed Province-Wide Smoking Policy, (Attached) 14. responsibilities 15. Town of Aylmer with resolution approving that the County assume under the Provincial Offences Act. N. Roy Main, Administrator, City of St. Thomas, with resolution approving that the County assume responsibilities under the Provincial Offences Act. 16. to Local re: appointments Tony Clement, Minister of Municipal Affairs and Housing Housing Board. (Attached) 17 Robert Richards, President & CAO, OPAC, with 1) Date for Mailing Notices of Property Assessment; 2) Personal Privacy and Assessment Roll Information. (Attached) 18. Kathy Daniel, Tobacco Control Officer, Elgin-St. Thomas Health Unit, expressing disappointment that Council supported the Township of Malahide's resolution objecting to province-wide restrictions on smoking. (Attached) Honourable Allan Rock, Minister of Health, acknowledging Council's support of the resolution from the City of Woodstock concerning the health care system. 19 20. Council's Health, expressing appreciation for 86 Peter Ostojic, Chairman, Board of decision not to increase the rent. 21 · LONG POINT REGION CONSERVATION AUTHORITY ~ R,R,#3· Simcoe· Ontario· N3Y 4K2 . Tel: (519) 428-4623· Fax: (519) 428-1520 June 9, 2000 I 1 I File: 2GOO 19 JUN The Hon. John Snobelen, Minister of Natural Resources, Queen's Park, Toronto, Ontario, 'iGlN lW3 M7A Snobe1en, The Long Point Region Conservation Authority has been reviewing the matter of Board size and structure in light ofthe pending restructuring of the Region of Hal dim and-Norfolk. We appreciated your letter of April 5, 2000 providing details on procedure and timing. We have been consulting extensively with our member municipalities, at both upper tier (Region ofH-N, County of Oxford, County of Brant) and area municipal levels. We have felt it is important for the Authority to agree upon the preferred size and structure of our Board prior to the January 1, 2001 implementation date of municipal restructuring within Haldimand-Norfolk. Mr. Dear Board restructuring consisting of eight 3 members(population over 50000) 2 members(population over 10000, less than 50000) 2 members(population over 10000, less than 50000) On June 7, the Authority approved a model for members, with the following apportionment: Town ofNorfolk(County?)- *Town ofHaldimand(County?)- **Oxford/Brant Counties Grouping Munic. of Bay ham/Township of Mala hide Grouping member rather 0000) * population within the watershed may be less than 10000, than 2 ** one member appointed frorn within S-W Oxford/Tillsonburg and one from within Norwich Twp./Brant This model of either eight or seven members (dependent on the population of the new Town(County?) of Haldimand within the watershed) maintains approximately the same percentages of representation as our current structure, except for the BayhamlMalahide grouping, which would increase from about 7% to about 14%. 1 Jess than resulting in member(popuIation 1 The above model was supported by a large majorIty of our municipalities. The County of Oxford (and Town of Tillsonburg within Oxford) asked that we defer the review and decision until after restructuring discussions in Oxford were complete. The Township of Norwich (within Oxford) indicated it did not support any reduction in its number of representatives. The majority of our Board recognized the importance of making our preferred structure known to the Province and our municipalities at an early stage. In addition, restructuring decisions within Oxford would not impact on the population frorn that municipality within our watershed, nor therefore the representation level available to it; hence our decision on June 7 to approve the above model. ~ documentation on 87 . 5 for full (i A member ot the Conservation Ontario Network letter of April We acknowledge the direction in your municipal boundaries and population to accompany our request for amendment to our "Order-In- Council", once the new municipal structures are in place. We appreciate the assistance which you and your staff have provided, and we hope you will continue to provide, in working out this important matter. ¡f72-~ Dan VanLondersele, Chainnan the Long Point Region Conservation Authority 88 within cc. Member Municipalities o ® Ontari Ministère de la Santé et des Soins de longue durée Ministry of Health and Long~Term Care Emergency Health Services Branch Region I Southwest 205 York Street, 3'" Floor London, Ontario N6A 184 ~;:, ¡,j r:~ 790 755 Tel: 519/661 Fax: 519/661 2000 COUIIJ1Y OF IElGJ~1\Ii ,,\DMI!\!¡STBA11VE SEfIl/IICIES JUN HI June 12, 2000 Mr. Mark G, McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Sir: This will serve to confirm receipt of your May 23,2000, correspondence regarding the May 16, 2000, County of Elgin Council resolution with reference to ambulance services in Elgin County. As you are aware, prior to March of 1999, Municipalities were responsible for funding the total cost ofland ambulance services, However, following an announcement by the Minister of Finance in March of 1999, the Province assumed responsibility for half of the approved land ambulance costs within Ontario. This announcement by the Finance Minister was based on the legislated authority of the Minister of Health and Long-Term Care to make grants to municipalities for the purpose of ensuring the provision of land and ambulance services. For the year 2000, the Ministry has established the level of grants to municipalities as a sharing oj the amolmts that were used to calculate the 1999 billings to Municipalities. The process for adjusting the current standard of funding through the identification of approved costs is still under consideration. Should additional information on approved costs, grants or fu..,ding by the Ministry become available I will make every effort to reconsider the costs detailed in your letter, \ Yours truly, ,,/ 89 M. Bates, Senior Manager, Patient Care Services DNmen cc: ltÆ ~œm" Ontario ~IEClEll\ffE[D) JUN 2 0 2000 --------------- Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street 777 rue Bay Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel: (416) 585-7000 Tél: (416) 585-7000 j '1 /þ / If'J Mr. Steve Peters, MPP Elgin-Middlesex -London 542 Talbot Street St. Thomas ON N5P lC4 Dear r-,~ers: Jcfrm/ ( Premier Mike Harris has requested that I respond on behalf of the Government to your letter of April 15, 2000, to which you attached copies of resolutions from the City ofSt. Thomas and the County of Hastings, requesting Special CirctiI11stances funding to cover costs incurred as a result of the Consolidated Municipal Services Management (CMSM) agreements. The realignment of responsibilities under the Local Services Realignment (LSR) initiative provided an opportunity to rationalize the delivery of social and community health services by establishing a system of municipal service managers to improve local service delivery. ( The Governmentrecognized that municipalities, especially small communities in rural and northern Ontario, needed some transition assistance in 1998 for their service delivery responsibilities. The Special Circumstances Fund was designed to provide one-time only assistance to those municipalities which demonstrated special needs related to their new responsibilities. It was not intended to offset transitional and implementation costs associated with CMSMs orDistrict Social Service Area Boards (DSSABs). The Province extended this funding an additional year to assist municipalities in achieving efficiencies during the transition period. Many municipalities have now achieved efficiencies and experienced cost savings. /2 The Ministry of Community and Social Services provided one-time funding in 1999 to meet approved transitional costs of establishing CMSMs and DSSABs. The system of CMSMs in the South and DSSABs in the North is now in place and functioning. 90 ( -2 ( MPP The City ofSt. Thomas received a $4.6 million Community Reinvestment Fund (CRF) entitlement in 1998 and a further $4.3 million in CRF funding in 1999, plus a CRF bonus of$146,000. At the 1999 year-end, LSR costs decreased by $123,000, with the result that the City received a CRF overpayment which is intended to be used for the direct benefit of ratepayers. Mr. Steve Peters Also in 1999, the City ofSt. Thomas received $439,000 in Special Circumstances Fund entitlements, based on 45 per cent of the difference in 1999 CRF entitlements before and after the Province assumed responsibility for half the costs of land ambulance and public h"aith services. In 2000, St. Thomas has qualified for a CRF entitlement of$4.2 million, plus a CRF bonus of$146,000 and Supplementary Assistance of$168,000 for atotal of$4.5 million. In other funding, they have already received $543,000 in Municipal Capital and Operating Restructuring Fund Transportation Capital Funding and $196,000 in Highways Funding. ( / is helpful. trust this information I D. Harris The Honourable Michael Premier of Ontario c: The Honourable John Baird Minister of Community and Social Services The Honourable Tim Hudak Minister of North em Development and Mines 9 The Honourable David Turnbull Minister of Transportation ( Page 1'11'12 o p, CLERH-Elgin Co 619 416 97 1 519 633 7661 FAX NO, ASSOCIATIon OF?-) AHO 43 PH EST 1'16/29/1'11'122:25:54 JUN-29-00 THU 04 Association of Municipalities of Ontario £bt. 993 University Avenue, Suite 1701 Toronto, ON M5G 1Ee (418) 971-9856' fox: (418) 971-6191 omail: amo@amo.munlcom.com Tol ert To the attention of the CAO. Clerk or Head of Counci For Immediate Action AI Alert" M/019 June 29, 2000 OMAFRA ISSUES DIRECTIVE RELATING TO AGRICULTURAL OPERATIONS Minister's Directive to the Normal Farm Practices Protection Board concerning interim control bylaws Issue: Background The June 26, 2000 Directive to the Normal Farm Practices Protection Board (NFPPB) means: that a municipal Interim conirol bylaw that limits agricultural operations cannot be ruled by the NFPPB as unnecessarily restricting normal farm practices, An interim contml bylaw, which is authori.ed by the Planning Act is Intended to give a municipality the time to review its land use policies, standards and processes as it works toward a new bylaw. A copy of the Directive is attached, It is being mailed by the Ministry to municipalities, IV> a result of the Directive, municipalities without nutrient management bylaws and wishing to pursue Ol1e will have the time to get a bylaw in place and not have to worry about an application to trle Normal Farm Praotices Protection Board. At an NFPPB hearing this week, the Board considered the Directive and dismissed an application related to an interim control bylaw restricting agricultural operations, The Directive does not affect the appeal process to the OMB for an interim control bylaw under the Planning Act. It is our ul1derstanding that once the nutrient or zoning bylaw is adopted to replace the interim bylaw, that the NFPPB's authority to consider normal farm practices kicks back in. . Action: A number of municipalities have adopted interim control bylaws related to the review of minimum distance separation, manure storage and nutrient management. We are developing an inventory of these bylaws, A similar inventory of nutrlel1! managemel1t bylaws is beil1g assembled. (AMO contact: Julia Shlu, ext. 321 or Municom subscribers can access this electronically), Michael Power, President and Bert Vorstenbosch, Chair, ROMA agree that the Minister's Directive is important and provides some help for municipalities. While the Directive provides time for mUl1icipalities to develop l1utrient management approaches, the Ministry must move forward quickly to ensure that there is ciear legislative authority and effective enforcement tools for nutrient management bylaws if mUl1icipalitles are to effectively mana!)e such land uses. Resources Management Branch Provincial contact ol1lhe Directive is: George Garlal1d, Manager, OMAFRA (519) 826-3560 Tl1ís Information Is avsllablø through AMO's subscription b<Jsed MUNICOM nøtwork at www.municom.com. For more information contact: Pat Vanini, Director of Policy and Government Relations at (416) 971·9856 ext. 316 (416) 971-9856 92 Transmission problems B6/29/BB 22:26:43 EST ASSOCIATION OF?-> 1 519 633 7661 CLERH-Elgin Co Page BB3 JUN-29-00 THU 04:44 PM AMO FAX NO, 416 971 6191 p, 02 JUN 2B'00 14:03 FR AG AND RURAL DIU 519 825 3259 TO 81415971519 P.Ø3/¡;¡:J .JUN-27-2ØØØ Js:J6 P.03/03 Minister of Agriculture, ~ Ministre de l'Agriculture, Food and Rural Affairs de !'Alimentatlon et des Affaires rurale~ O"""CI ChJeÐn's Park, Ontario M5s us Pirective Whereas the Farming and food Production Protection Act, I ~98 is intended to promote tàrm praotices in a way th'at balanoes tho needs of the agricultura} comrflunity with provì\'ICiA! health, safety and environmental ooncerns; pursuant to subsection 9(1) ofthe Act I direct that an agric\lltural operaliOI\ proposed to be carried 01\ il\ r.1\ area which is the subject of an interim contro1 by-law under the Planning Acr shall be decmod Mt to be carried on as a normal farm practice untit a by-law providing for nutrient management planning, minimum distanoe separation and manure storage has been l'a5ged, Dated at Teronto this ,'16th day of June, 2000, ~ ~ Minister of AgricLl1l\Jre, foed and R,ural Affairs .TOrR'- p, e:\ t 93 ** TOTAL PAGE.ØØ3 ** Page BB4 CLERK-Elgin Co 1 519 £.33 7£.£.1 ASSOCIATIon OF?-) EST 1£. B£.129/BB ZZ:Z7 p, 03 Association of MunicipaliUes of Ontario 6191 ~r 971 / 416 FAX NO, AMO THU 04:44 PM JUN-29-00 393 Unlvonllty Avenue, Suit. 1701 Toronto, ON M5G 1 E6 (416) 971·9956· fox: (418) 97H191 omall: omo@umo.munlcom.com Tel: E!rt AI To the immediate attention of the Clerk and Councíl Please ensure that copies of this are distributed to all Members of Council . 00/021 Alert June 29, 2000 AMO's MUNICIPAL ACTION PLAN FOR WATER Directors reiterate their support for the Action Plan and are calling on members to the Plan. Issue: AMO's Board of likewise support Background: The Action Plan was announced June 12 in an address to the Council of the City of Windsor, Immediately after the presentation, Windsor unanimously passed a resolution supporting the Action Plan and called on other municipalities to likewise support it. AMO's Board of Directors recently met and reiterated this support, A full copy of the Action Plan Is available from AMO's public website (W!i!iW"ªmo,on.ca) as well as on its subscriber website (www.SJm~:'-,mlJOÜ;_OÆA;-º.lnj, A Fact Sheet is attached. Summary of the Action Plan: The three-part Action Plan deals first with the source to ensure that Ontario has readily available sources of water and good water quality, The Plan outlines the need for better province-wide mapping, information and monitoring to support strategies that promote water protection and water-use efficiency, Second, the Action Plan deals wilh distribution and the pressing need to build, maintain and rE~place Ontario's water supply and treatment infrastructure, Addressing Ontario's $21.1 billion infrastructure deficit, the plan calls on the provincial and federal governments to accelerate and enhance planned capital investment announced in their year 2000 budgets as well as a shift in priorities and criteria, including requirements for private sector investment. The single most important impediment to the successful maintenance and rehabilitation of Ontario's municipal infrastructure is a shortage of funds, Municipal revenue growth is significantly less than either the provincial or federal governments' growth. Third, Ihe Action Plan calls on the provincial government to work with municipalities and other key stakeholders to define and clarify responsibilities to ensure that there is effective and accountable water quality protection and water supply managernent on a province-wide basis. AMO aCknowledges the input received from the Ontario Waterworks Association, Ontario Municipal Water Association, Ontario Sewer and Watermain Construction Association, Ontario Association of Local Public Health Agencies, Ontario Medical Assocíation, Federation of Ontario Cottagers' Assocíation, Christian Farmers' Federation of Ontario, Ontario Federation of Agriculture, Ontario Municipal Managers, Clerks and Treasurers Association, Ontario Good Roads Association and the Municipal Engineers Association. Action: Association members are asked to forward letters of support to the Province (Ministry of the Environment, Natural Resources, Municípal Affairs and Housing) and to discuss the need for action on the Plan with their MPPs, AMO will continue to advocate implementation of the Pian, Tills information is available through AMO's MUNICOM network at www.munlcom.com. For mora information contact: Pal Vanini, Director of Policy and Govarnment Relations at 416-971-9856 ex!. 316 For transmission problems, contact: (416) 971-9856 94 Page 1'11'15 04 p, CLERK-Elgin Co 6191 416 971 1 519 633 7661 FAX NO, ASSOCIATIon OF?-) AMO THU 04:45 PM EST 1'16/29/1'11'1 22:28:89 JUN-29-00 ¿~. A~~lIl·i lti(ln (If o\hmki[Mlith'¡; (If 01\[;11'10 Sheet AMQ_Fact Municipal Action Plan - Protecting Ontario's Water key stakeholders AMO's Municipal Action Plan calls on the provincial and federal governments, other and municipalities to work together to protect Ontario's water supply. three fronts: calls for needed action on dealing with the source; dlstribulion; and defining and clarifying responsibilities The action plan 1, 2, 3. What action is needed to protect Ontario's Water? Dealing with the source: · comprehensive, sustainable water management strategy · strong planning principles protecting wetlands, recharge areas and woodlands · province-wide mapping and monitoring of underground water resources · development of information systems that support effective decision-making · revisit decision making process for private sector water taking permits · reaffirm the provincial interest in effective drainage management (5 year ion infrastructure deficit i b Distribution · an immediate triparlite partnership rehabilitation plan) accelerated and enhanced provincial infrastructure investment acceierated and enhanced federal infrastructure investment shift priorities to basic infrastructure and appropriate priorities 1 Ontario's $21 in nvest to · · · Defining and clarifying responsibilities: · comprehensive water protection policy and legislation · enforceable water protection regulations · clarification of municipal authority to enforce ment which includes nutrient protection bylaws strikes 95 manage resources to support timely and effective investigations investment in research and new technology re-establish provincial experllse need for immediale financial re restore provincial leadership in water sources when a disaster sharing information · · · · · Page 882 CLERK-Elgin Co 1 519 633 76bl ASSOCIATION OF?-} EST 87/85/88 22:24:88 01 P 6191 416 971 FAX NO, AMO JUL-05-00 WED 04:59 PM Aosociatlon of Municipalities of Ontario £b1_ For Your Onformati 393 Unlvo....ity Avenue, SUIt. 1701 Toranto. ON Mt5G 1E:e (418) 971-')0'" ""': (41.) Or1.(\,., ern.lI; .mo(jþ_mo,I1'IUnlcom.com To' on To the attention of the Clerk and Council. Please ensure that copies of this are distributed to all July 5, 2000 FYI - 00/026 Members of Council For Immediate Attention PROVINCE·WIDE RETIREMENT HOME HOTLINE TO BE IN PLACE SEPTEMBER 1, 2000 Issue:The Ontario Residential Care Association (ORCA) has received provincial funding to expand its province-wide 1-800 Retirement Home hotline to include all retirement homes in the Ontario, whether an ORCA member or not. Background: Through consultations earlier in the year, AMO had asked the Province to regulate standards of care for retirement homes at the provincial level since municipal authority is not this broad and it should not be a municipal responsibility (I.e. further downloading). On June 30, 2000, the Province announced that ORCA will receive $1.1 million of provincial funding to establish a self-regulated approach with a public education and complaints assistance program for retirement home residents. The Province has indicated that ORCA's program will include: the first families; staffto provide information, help resolve complaints and when necessary investigate complaints received about any retirement home in Ontario; a new section in ORCA's Web site to post the number and status of unresolved complaints against any retirement home; and an extensive consumer education campaign to help seniors make informed choices about their options, including retirement homes, The consumer education campaign will also develop and distribute a model "Care Home Information Package" and a consumers' checklist of what to look for in a resident's contract. friends and consumers home retirement Oil for hotline 1-800 toll-free Ontario-wide . . to work closely with ntention their The provincial government and ORCA have both indicated municipalities to ensure the success of this program. Action To ensure that residents of retirement homes are protected, the customer service system must accurately reflect the limit of municipal authority for enforcing fire, building and public health standards. AMO is advocating thOlt the AMO, ORCA, and the Minister meet quarterly to monitor and evaluate how the self-regulated approach is working and discuss any changes that may be needed. at 416-971-9856 ext. 316 or 96 This information Is available through AMO's MUNICOM network at www.municom.com For more information contact: Pat Vanini, Director of Policy and Government Relations Dino Zuppa, Senior Policy Advisor at ext. 342. For transmission problems, contact: (416) 971-9856 Page BB2 01/03 P CLERK-Elgin Co 619 416 97 1 519 &33 7&&1 FAX NO. ASSOCIATION OF?-) AMO JUL-13-00 THU 05:44 PM EST B7/13/BB 22:2B:4& Association of Municipalities of Ontario ¿hi. 3G3 Univera.ily Avenue, Suile 1101 ïoronto, ON MoSG ,e6 (416) 971-SaS6· fox; (41S) 9J'1~191 amBH: 3mo@amo.munl(:.(~m.c.om Tel art To the attention of the CAO, Clerk or Head of Counc For Immediate Action AI July 13, :1000 Alert· 00/021 RESULTS OF THE AMO BOARD OF DIRECTORS MEETING Saturday, June 24, 2000 Board Meeting ON THE POLICY SIDE... The Board discussed AMO's Municipal Action Plan for Protecting Ontario's Water. They agreed with the appropriateness, effectiveness and timeliness of the initiative. The Plan, which focuses on water distribution, sources of water, and defining and clarifying responsibilities regarding water, was røleased on June 12,2000, Member municipalities are asked to add their voice to the call for Action, The input of numerous groups, such as Conservation Ontario, the Ontario Waterworks Association, and the Municipal Water Association was most valuable. AMO has been promoting the Plan with Cabinet Ministers, and provincial staff and other associations Issue AMO was encouraged by the municipal response (financial and other support) to the Broc:kton (Walkerton) Response Centre, The municipal support acted as the catalyst in moving forward support from the Federal and Provincial Governments. If your municipality has not made a donation and would like to, please call Barb Fisher at (519) 881-0002 With the quick passage of the Direct Democracy Through Municipa/ Referendums Act, rs'cent provincial actions on electricity restructuring, and little progress with AMO on a new Municipal Act, these and other matters led the Board to have a thorough discussion on provincial-municipal relations. Examples included how municipalities are deliberately being pitted against one another, the real impacts of downloading, and no recognition of this (e.g., no transition funding for ambulance) and changing rules when impacts of provinciai policy become apparent. Whiie AMO and municipal representatives are being consulted more frequently, there needs to be more tangible outcomes in support of municipal government. The Board directed that the Association's government reiations strategy is to be further broadened and strengthened, The AMO Board supported several municipal resolutions - all focusing on environmental, health, and safety matters. First, on the issue of dealing with hazardous waste and recycling and used tire facilities, the Board will be pursuing the need for options for an Ontario-wide scrap tire management program, This could be achieved either through the Waste Diversion Organization if it continues or directly through the Ministry of the Environment. Given the experiences of the Hagersvìlle lire fir(J and Plastimet, the Province will be requested to fund the preparation of a Guidebook for Hazard Sites which was one of the Fire Marshall's recommendations from the Plastimet fire. ../2 97 Page BIB CLERK-Elgin Co 1 519 E.33 7E.E.1 ASSOCIATION OF?-) EST 37 B7/13/BB 22:21 02/03 P 619 416 971 FAX NO, AMO 05:44 PM JUL-13-00 THU Results of the AMO Board of Directors Meeting - Page 2 The Board is requesting that the Minister of Transportation not extend the legal length of trucks and worl\ with stakeholders to develop safe, consistent and clear national rules on hours of work for truck drivers. Non-conforming trucks can also damage road infrastructure and create delays on our highways, which costs taxpayers money. AMO wifl be working with the Ontario Good Roads Association to develop a computer system that will meet municipal needs to monitor and charge provincial and municipal fees to companies carrying non-conformin¡¡ loads and then distribute those monies, This will need the cooperation of MOT to ensure that the system works effectively and simply for municipalities, Member Communication: Alert The City of Toronto Chifdren's Charter premised on the United Nations Convention on Rights of the Chifd also received support in principle. The Board noted that implementing many of the rights and freedoms is only possible with the financial and policy support of the federal and provincial government. AMO has long held the policy that such programs must be funded through income redistribution and not the property tax base. The Board also dealt with a request from the WSIB for comments on the Schedule One (insured sector) New Experimental Experience Rating (NEER) program. The Board indicated that municipalities would have difficulty commenting on these proposals without knowing their impact. AMO has requested that the WSIB calculate what the cost implications are for each proposal for each Schedule One municipality, Concerns were also expressed about the length oftime after an accident that WSIB needs to calculate the total cost of injuries, the retroactivity of some of the proposals, possible death premium, and the potential changes to the Second Injury Enhancement Fund, ON THE MEMBER SERVICE SIDE.... AMO's Secretary-Treasurer was pleased to report that AMO received a clean audit for 1999, In terms of AMO membership, the Secretary-Treasurer informed the Board that membership has grown to 496, which is 14 more than last year and the highest percentage of membership in the history of the organization. Tile Association through its member municipalities now represents 95% of Ontario's population, Thank you members. Annual Conference preparation is on schedule - ministers' forum, workshops, and keynote spealkers are all being finalized. The Region of Ottawa-Carleton has done a superb job at putting tog¡¡ther some exciting social events and study tours. They are ready, along with the AMO staff, to host almost 1700 delegates, which is another AMO record, If you have not registered, conference information is available at ~w.w~.ª.mo~ºD.&ª., or call the office. AMO's Restructuring Task Force brought forward several recommendations. The Board agreed on the importance to ensure that any change to the AMO Board is done in an incremental way Hince further municipal restructuring is anticipated during the terms of new councils. The Board has authorized the following changes to the Associalion's Bylaw be put before the delegates at the Annual General Meeting on Monday, August 14, 2000. The changes are: i) set the Regional Caucus size at five members, rather than the current seven, ii) Rural Caucus representatives to the AMO Board be elected at the AMO annual conference rather tllan the ROMA conference held in February, and iii) remove population numbers in the definition of Small and Large Urban Caucuses. 316 WWW.munfcom.com. Relations at (416) 971-9856 ex is available through I1MO's subscription based MUNICOM network at Pat Vanini, Director of Policy and Government (416) 971-9856 98 For more Information contact: Transmission problems This informatioll Page 88'1 03/03 P CLERH-Elgin Co 6191 416 971 519 E.33 7E.E.1 FAX NO, 1 ASSOCIATION OF?-) AMO 05:45 PM EST 87/13/88 22:22:3E. JUL-13-00 THU Association of Municipalities of Ontario ¿~. 393 Univorsity Avonu~1 Suil01701 Toronto, ON MSG 1E6 (416) 971·9656' fa.: (416) 971-6191 email: amo@amo.municc·m.com rol ert AI the attention of the CAO, Clerk or Head of Counci To For July 13, :!OOO Alert - 001022 mmediate Action PROVINCIAL PROPOSALS FOR NUTRIENT MANAGEMENT LEGISLATION Session of the Legislature Background: On July 10, 2000, the Minister of Agriculture, Food, and Rural Affairs, the Honourable Ernie Hardeman, announced that he would be bringing forward Legislation mandating "...strict environmental safeguards for agricultural practices," These recommendations are based on consultations conducted earlier this year by the Parliamentary Assistants for the Minister Agriculture, Food and Rural Affairs, and the Minister of Environment. The government will be undertaking further consultation with stakeholders this summer. Comments on the Ministry's proposals must be provided by September 15, 2000. Further information on the government's proposals and the consultation process can be found on the Ontario Ministry of Agriculture, Food, and Rural Affairs website (www.~ov.on.ca/QMAFRA/ The Ministry can also be reached at 1-888-466-2372 (1-888-4-0MAFRA). the Fa OMAFRA announces legislation to be brought forward in Issue: The proposed legislation will likely create categories of agricultural operations; establish farm practice standards (with required compliance) for each category; require nutrient management plans; provide a strict enforcement authority; and set out penalties for infractions, Standards will likely be contained in a regulation. The Province is recommending that Upper Tier Municipalities take the lead in enforcement "", with technica rt'Jview assistance from the Province" with an ability to delegate to a lower tier municipality. The necessary powers to enter agricultural operations and issue orders to achieve compliance with the standards would have to be in place. On the surface, the recommendations seem to strengthen the management of nutrients, butthere are financial implicalions for increased mLJnicipal authority, These and other matters will be reviewed and evaluated against ROMA's Report of the Task Force on Nutrient Management and Intensive Agricultural Operations. (See AMO FYI - 00/004). This report sets out the municipal interests and perspective, e-mai 971-9856, or Poiicy Advisor at (416) Senior Fisher, For additional information, please contact Jeff J fisher@amo.municom,com Action: AMO staff analysis of the government's recommendations and the municipal response will be prepared over the coming weeks and be discussed with the Task Force in time for the ROMA meeting in early September, The results of our review will be shared with municipalities, 99 (416) 971-9856 Transmission problems eal Don't Miss Our First Conference of the Millennium! Ministry of Municipal Affairs and Housing 2000 Southwestern Regional Conference o o ~ ADVANCING MUNICIPAL BUSINESS THE 2000 SOUTHWESTERN ONTARIO MUNICIPAL CONFERENCE When: Friday, December 8, 2000 Where: London Convention Centre Keynote Speaker: David Lindsay, President & CEO Ontario SuperBuild Corporation Registration information coming soon! Department of Administrative Services P.O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone (519) 631-1680 Fax (519) 633-9019 N. ROY MAIN City Administrator Thomas Corporation of the City of St. .Tune 27,2000 JiJUM 29?\!\\OO Mr. M McDonald, CAO County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI Re: Southdalè Road Intersection Dear Mr, McDonald: This letter is to advise that Council has adopted the following recommendation regarding the above noted intersection at its meeting of .TIme 26, 2000 "THAT the entire cost of the Sunset Drive and Southdale Road signalization project required in connection with the development of the South Block lands be included within the Area Development Charged By-Law; and THAT the City agree to be responsible for front ending the cost of the project when required with the source offunding to be determined at the time of consideration of the project with full repayment from Development Charges when collected. " As a result of the motion, the City will be responsible for the construction of the intersection with recovery to be taken from both the City and Central Elgin Development Charges. It is acknowledged that the signalization project is to be completed within 12 months of the intersection meeting the necessary warrants. When that time comes, we will have further discussions as to who is actually calling the contract and the actual role that each Municipality will take Department has requested a condition be placed against the o 1 Services The Environmental the above caption motion will is trusted that its intersection and to this the CountY's concerns subdivision relative City's decision as wen noting in intersection be included within the Central satisfy By copy of this letter, I am advising Mr. K. Sloan of the particular that there will be an expectation that the Elgin Area Development Charge Environmental Services 02 1 Director Mr. K. Sloan Mr. John Dewancker Mr. R. Higgins Mr. M. Hennessey cc o ® Ontari Ministère de I' Agriculture, de I' Alimentation et des Affaires rurales Ministry of Agriculture, Food and Rural Affairs 36 étage 1 , rue Stone ouest Guelph (Ontario) N1 G 4Y2 Tél.: (519) 826-3577 Téléc.: (519) 826-3259 3rd Floor 1 Stone Road West Guelph, Ontario N1 G 4Y2 Tel: (519) 826-3577 Fax: (519) 826-3259 ~anageDlentBranch Resources June 28. 2000 2000 4 JUl (I ¡:;~I\¡ ,<,"".,,\L~uJ'IJ ¡~' (".rC,f»'),I;r¡~If"""':> l':. v';~aXf; 'v1,;;.~j f,j' Hi r:"'Ii\\C; " II,J~,.h.. ,<' , 1':'~ r-r;flH\ r:(~"t'~\- I: or ,t,,;~\¡HfiJ.10 ~ ~'\i'" ¡ in Ontario TO: All Municipalities Dear Sir or Madam: I am writing to advise you that ~inister of Agriculture, Food and Rural Affairs Ernie Hardeman today issued a directive under the Farming and Food Production Protection Act that reinforces municipalities' ability to pass and enforce interim control by-laws affecting agricultural operations. The attached directive was issued to the Normal Farm Practices Protection Board, and it means that no proposed agricultural practice under the jurisdiction of municipalities that have passed interim control by-laws can be ruled normal until the municipality passes a full by-law. Many municipalities already have good, effective nutrient management by-laws. For those that do not, interim control by-laws are an effective planning tool, providing municipalities with the time they need to assess the impact of agricultural operations in their community. George Garland at (519) Should you have any questions regarding the directive, please contact 826-3560. cmeu:c oW -{(¡ 110 ~ æ 'àM~ ~NDO Invite Ontario home for dinner Invitez l'Ontario à votre table 03 Branch Management Randy Jackiw Director, Resources @ Ministre de l'Agriculture, de l'Alimentation et des Affaires rurales ~ ~V~ O"'a',o Minister of Agriculture, Food and Rural Affairs Queen's Park, Ontario MSS 1 83 Directive Whereas the Farming and Food Production Protection Act, 1998 is intended to promote practices in a way that balances the needs of the agricultura] community with provincial health, safety and environmental concerns; pursuant to subsection 9(1) of the Act I direct that an agricultural operation proposed to be carried on in an area which is the subject of an interim control by-law under the Planning Act shall be deemed not to be carried on as a normal farm practice until a by-law providing for nutrient management planning, minimum distance separation and manure storage has been passed farm Dated at Toronto this 26th day of June, 2000 04 Minister of Agriculture, Food and Rural Affairs PIH Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 D= ~ ~V'~ O(lI.i(Ì¢ 45 5TEVE PETERS MPP Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 12 96-2B-!;H¡ Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola,org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416) 325-7262 Email: steveyeters-mpp @ontla.ola.org . eulture Food ..od Ru,r..JAfJ..jl'$ " Letter to tbe Mi"ister of A Rural Affairs The Honorable Ernie Hardeman Minister of Agriculture Food and II" Floor, 77 Grenville Stre~ T oromo, Ontario MSSIB3 A"-º June 28, 2000 Dear Minister, I am writing you today to appeal for your immediate assistance on behalf of the fanners of Elgin Middlesex London. I wrote to Lyle Vanclief, your federal counterpart on June 26, 2000 a copy of which was fOlWarded to yourself. As I am sure you are aware, overthe last few weeks Ontario fanners have seen unprecedemed amounts of rainfall. In some areas, there have been up to si" and eight inches of precipitation at a time. Enviromnent Canada's weather forecast for tlris area predicts a seventy percent chance of rain this evening, with rain predicted for the weekend as well. Minister, tliis has placed fånners in an extremely perilous position. It has come to my attention that the Board of Directors of Ontario Agrioorp made the decision tlris morning not to extend the deadline for seeding acreage for the 2000 crop year, Minister, the potential effects of these combined situations will be devastating. Farmers have experienced back to back disastrous years and are now in the midst of another. I am calling on you today, Minister, to join me in lobbying the federal Minister to immediately implement a disaster assistance fund to give relief to this "unforeseen duress", This is not without precedent as there were "ad hoc" payments negotiated with the Prairie Provinees that faced similar circumstances. I am sure will agree that our fånners in Ontario deserve "their fair share" look forward to your immediate attention to this situation and fàvorable response. Sincerely, SLV~ I 05 1 Steve Peters MPP Elgin Middlesex London I4J 001/002 COUNTY OF GREY ~~~ ELGIN CO 7970 519 376 FAX 08 17: FRI 06/30/00 {)wenS6and 2000 June 30th JOINT MEDIA RELEASE OWEN SOUND AND THE COUNTY OF GREY A RESTRUCTURING MILESTONE The Owen Sound/ Grey County Restructuring Proposal was formally approved today by the signing of an Order by the Honourable Tony Clement, Minister of Municipal Affairs and Housing. This Order was made possible by the Ptovince's recent adoption of Bill 62, which provided the enabling legislation to allow this restructuring to occur. The City/County Restructuring Proposal is the first of its kind in the Province and the key elements may be summarized as follows: The City will rejoin the County with two representatives on the new council and a weighted vote based on population. (Approximately 20%). This results in a balance of urban and rural interests on County Council. The County will assume full responsibility for Health and Social Services and the Grey Owen Sound Museum. The City's role will be through its membership on County Council. The City and County will agree on designated County roads within the City, which will be supported through the County levy for maintenance and capital. The Lee Manor will be transferred to the County and be operated as part of the County Home system, towards County Reserves. The City will make a contribution I4J 0021002 COUNTY OF GREY ~~~ ELGIN CO FAX 519 376 7970 08 17 FRI 06/30/00 2 The County recognizes the need for boundary adjustments to the City, following the City entering the Cöunty, This will be facilitated by the fact that a boundary adjustment will no longer reduce the County levy. With the approval of the Province, the City will distribute its share of the County's levy using its existing tax ratios and setting of optional tax classes. This is intended as a phase-in towards the "range of fairness". The last item of the proposal is the unique way in which the City proposed to overcome or phase-in the major tax shifts which would occur if the County and City tax ratios were blended. This issue has hampered other restructuring the illitiatives across the Province and been a major barrier in negotiafu1g restructurmg with the surrounding Townships, After consideration the Province agreed that the City/County Restructuring was an innovate solution, which could be used as a "model" for other initiatives Proposal restructuring Warden Howard Greig highlighted the fact that "this is the first time in Ontario that a separated City has voluntarily rejoined its County. The significance of this is very important as the Provincial Legislation, which resulted from this Restructuring, provides more opportunities and choices for other Counties and Cities across the Province, Owen Sound Mayor Stewart Taylor described the news of the approval as a "significant milestone". "Ever since the County of Grey and the City of Owen Sound made the decision to take a positive look at the mutual benefits of joining forces, our relationship has improved dramatically". Chairman of the Joint Restructuring Committee, Don McCausland, called this announcement" the crowning moment of a long and challenging process that would not have happened without a considerable amount of trust on the part of both parties, " The County of Grey Norm Gamble, CAO (519) 376-2205 ngamble@greycounty.on.ca information please contact: The City of Owen Sound Craig Curtis, City Manager (519) 376-1440 ccurtis@city,owen-sound.on.ca For further Secrétaire parlementaire du Premier mjnistre \Ii Parliamentary Secretary to the Prime Minister HOUSE: OF COMMONS CANADA ST. THOMAS (jar :J(nutson, 'Jvf.P. Elgin - Middlesex ø London June 28, 2000 2000 (:LGlN <' :¡:¡\I''''Cil''' "'\_, ,,\>1IlJ~::::~ 6 JUt County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R WI Heffren, Thank you for forwarding a copy of the resolution sent to the Honourable Lyle Vanclief dated May 17, 2000 regarding Subsidies for Agricultural Commodities. Ms Dear that effect this riding. and concerns Igi Parliamentary Secretary to the Prime Minister issues appreciate being kept informed of the I CONSTITUENCY OFFICE 499 Talbot St. St. Thomas, Ontario N5P 1C3 Tel. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 E-Mail: gknulson@mait-Inc.com .+. GK:ac OTTAWA OFFICE Room 832 Confederation Building House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613)996-0194 E-Mail: knutsg@parl.gc.ca 'Jv{unicípa[ity of Centra[ 'E[gin Corporation of tfie Tfie Ph.519·631·4860 Fax 519'631'4036 Ii,"",i" It,':': C,·", E·,.., i'" t7!1'';'II''''?tl¿, Ii,,,",, !!""'. " ",." , 'i!þj ,;m." I'j ¿; t! ~.11. ¡æ.:;I{,)1 ~,-",1f 11_· ;..1 I, '\~'i' a'2:.~~ ~tStí· Floor, SI. Thomas, Ontario N5R 5V1 st 450 Sunset Drive, 2000 JUL 10 June 29, 2000. COUNTY OF ELGIN ~.'r,:Q\II"!;:" ~,A",rl \)R::,() Mrs. S.J. Deputy Clerk, County of Elgin, 450 Sunset Drive, St. llhomas, ()n N5R5V1 Heffren, Heffren: Dear Mrs. Invoice for Police Services Your correspondence of June 15, 2000 regarding the above referenced matter was presented to Council at its meeting of Monday, June 26, 2000, and the following resolution was passed: Re: Coun llHA ll: llhe Council of the Corporation of the Municipality of Central Elgin request that the County of Elgin invoice the Municipality of Central Elgin for ()ntario Provincial Police Contract Services, rather than establishing a special upper-tier levy for that purpose. is required, kindly contact llreasurer Sharon Larmour at (519) 631-4860 If any further information Ext. 273 YO{l~ K. G. Sloan Administrator/Clerk KGS:gv 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca Township of MALAHIDE 10.2000 July County of Elgin, 450 Sunset Drive, S1. Thomas, Ontario N5R 5VI Heffren Attention: Mrs. S. J Heffren: Dear Mrs RE: Policing Costs. passed the following Resolution on July 7, 2000 THAT Malahide Township Council requests the County of Elgin to invoice the Township of Malahide for police services instead of establishing a special upper-tier levy for that Malahide Township Council purpose. Yours very truly, TOWNSHIP OF MALAHIDE Ø0 R. MILLARD, CAO.lCLERK ll.wpd policing costs July C:\MyFilcs\diana's files\Randy\elgin WILSON Treasurer treasurer@township.malahide.on.ca SUSAN E. Emai RANDALL R, MILLARD C.A.o./Clerk Email: clerk@township.malahide.on.ca PtH/&1 Consmuency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 D= ~ Onl:!.no 19 STEVE PETERS MPP Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 12 &7-11-&& Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800·265-7638 E-mail: steve_peters-mpp-co @ontla.ola,org STEVE PETERS, M.P.P. ELGIN· MIDDLESEX - LONDON Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve""peters-mpp @ontla,ola.org 2000 July 11, ANJ)PEN_LEIrEB TO THE FEDERAL MINISTER OF TBANSPORT Honourable David Collenette Minister of Transport Place de Ville, Tower "C' 29'" Floor, 330 Sparks Street Ottawa, ON, K1A ON5 Minister: am writing to you today on behalf of the farmers of Elgin-Middlesex-London. I wish to convey to you the urgency and importance of dredging the Port Stanley harbour as soon as possible, I have written to you on this issue in October of 1999 and again in May of 2000. I have yet to receive a response to either of these letters, I have been contacted by Agrico Canada Limited and Growmark Incorporated. Fanners in southwestem Ontario are dependent on these companies to supply their needs on UAN liquid fertilizer at reasonable competitive costs. Currently, Agrico Canada and Growmark Incorporated have 32 metric tonnes of storage space at Port Stanley and would normally make two tums in a year. With no access by vessel to Port Stanley, they will be forced to bring products to such other ports as Hamilton, transfer through a terminal, and then truck to Port Stanley. This extra expense amounts to approximately $30. per metric tonne, At 64,000 metric tonnes, this is 1.9 million dollars in additional expenses passed on to the farmers of southwestern Ontario, Minister, I urge you to act on this matter immediately, The farmers of Elgin, Middlesex and London need a level playing field with their counterparts across the province in order to compete globally. to your timely response to both this and my previous correspondence look forward Yours Sincerely SLQk Steve Peters, M,P.P. Elgin-Middlesex-London 06 1 SJP;eh Gar Knutson, M.P. Hon. Lyle Vanclief Agrico Canada Limited CC OFFICE OF THE PRESIDENT D·, lit"]'; ',{I1! ~.'~:¡p W~; (fA", lli"'i<€Î~lill:t¿'.dfl Ontario July 7.2000 JUL 11 2000 ELGIN fíi:}W¡CES COUNT'! OF R. Millard CAO/Clerk Township of Malahide 87 John Street South Aylmer, ON N5H 2C3 Mr, Millard Dear Smoking Policy Re: Proposed Resolution letter concerning a province-wide smoking policy resolution It is important to clarify that the resolution you referenced is not an adopted policy of the Association, We have received resolutions from municipalities requesting such a policy be put forward. The Board of Directors has directed staff to bring forward a resolution on this matter for debate at the annual conference, The Association's policy on this matter will be determined by the vote of the Association's members at the resolution session on Monday, August 14. for your recent Thank you that the finalized I am not sure how you received the preliminary draft resolution, but I expect Resolutions Working Group will make changes to the preliminary draft before it is and put before the conference delegates its views resolutions session and bring The Township should make itself available for the forv1Iard for consideration by the full membership. Yours truly, Michael Power AMO President AMO Board of Directors Clerk, County of Elgin cc 07 393 University Ave., Suite 1701 Toronto, ON M5G 1 E6 toil free: 1-877-426-6527 . fax: (416) 971-6191 . emaH: amo@amo.muicom.com (416) 971-9856 tel Township of DELHI Ontario CANADA N4B 2W9 P,O. Box 182 . 183 Main Street· Delhi Tel: (519) 582-2100 Fax: (519) 582-4571 2000 JUN ¡;R,GIN S¡:~:HV'CES 19 co 2000 The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 16 June Dear Sir/Madam: Please be advised that at their meeting held June 12, 2000 the Council of the Township of Delhi adopted recommendation #20 of the June 5, 2000 Committee of the Whole. The recommendation is attached for your information and consideration On behalf of Council, I would request your favourable consideration of the attached recommendation and would appreciate receiving written indication regarding disposition of the recommendation further information or clarification to contact the undersigned Should you require any please do not hesitate Yours truly, CMO CMC ¡.,-., Cadman Betteanne M Clerk 08 1 Icf IEncl ~o TIffi CORPORATION OF THE TOWNSHIP OF DELHI - ../'" MOVED BY: SECONDED BY:_ Roger Vermeulen WHEREAS: Tobacco is a legal product that supplies a great deal of revenue to communities, aswell as municipal, provincial and federal government treasuries; taught the municipal sector WHEREAS: The provincial government of Mike Harris has to be careful what it wishes for . WHEREAS: The majority of municipalities would like to control th~own matters of commerce and look after their citizens as they see fit; WHEREAS: Some Urban Municipalities have fallen victim to certain special interest groups, such as the anti smoking lobbyists and have agreed to pass anti smoking by-laws in public places only to be confronted by TIffiIR OWN business people who wish to be left alone in order to conduct their own business its WHEREAS: The historic roll and long standing tradition of the Association of Municipalities of Ontario (AMO) has been to allow for local flexibility and to have members govern themselves without heavy handed rules and persuasions from the executive in order to impose one members views upon another, WHEREAS: The edict of one size fits all has never been a workable solution for AMO. THEREFORE BE IT RESOLVED THAT: The Corporation ofThe Township of Delhi encourage the membership of the Association of Municipalities of Ontario (AMO) NOT TO ENDORSE the August 2000 AMO Conference resolution calling for a "province wide smoking policy... and standard" but rather to continue to 'allow the membership of AMO local flexibility, to determine their own policies or not. Copies of this resolution to be forwarded to AMO, ROMA, OFCTGMB, our MPP Barrett, our MP Speller and our miighboring lower and upper tier municipalities in Haldimand-Norfolk, Oxford, Brant, Elgin and the Region of Durham, with a request for endorsation to the AMO 2000 conference in Otta' , Dean Morrison , f/þ DATE 09 1 CARRIED 02 p 001 9:33 No 00 11 JUL ID:519-765-1446 AYLMER TOWN OF AYLMER RESOLftIO. OP COUllCIL ~o.. . - . eo.Dcil ~.abers ,JUt. 1 0 2000 .. .. .. " .. 19. . . . . .. .. . - . . . . . . . . by Mewed Secoad_d by . .. " . "Whereas, the County of Elgin (the pr' osed Municipal Partner) has made a proposal and demonstrated Its commitment to enter into a Memorandum of Understanding (MOU) with the Attorney General of Ontario (the Attorney General) to assume justice responsibilities under the Provincia/ Offences Act, (POA); and, .. . . Whereas, the Town of Aylmer, within the Elgin -51. Thomas court service area, approves the selection of the County of Elgin (proposed Municipal Partner) to participate in the transfer of court administration and prosecution responsibilities In respect of the Provincial Offences as set out in the Streamlining of Administration of Provincia/ Offences Act, 1998 (Sill 108) for the court service area; and, Whereas, the Town of Aylmer acknowledges and agrees that the proposed Municipal Partner (County of Elgin) will be responsible for the obligations set out in the MOU, the schedules to the MOU and the Local Side Agreement (LSA) and will be the agent for the Town of Aylmer for p of providing POA functions to municipalities within the court serv as set out in the agreement between the proposed Municipal (County of Elgin) and the Attorney Generali and urposes ice area Partner Whereas, the Town of Aylmer agrees that the proposed Municipal Partner (County of Elgin) as its agent in respect of the Elgln-St. Thomas court service area will be entitled to recover its costs, as set out In Schedule A attached; and, P.03 001 No 9:33 00 11 JUL 519-765-1446 2 ID TOWN OF AYLMER AYLMBR or ~ov. RBSOLftlOØ' Whereas, the Town of Aylmer and the proposed Municipal Partner (County of Elgin) agree that net revenues collected by the proposed Municipal Partner (County of Elgin) will be sharod on a basis as set out in Schedule B attached; and, COUIICIL Whereas, the Town of Aylmer and the proposed Municipal Partner (County of Elgin) agree that in the event of a dispute arising between them, the dispute resolution process as set out In Schedule C attached, shall be followed NOW THEREFORE BE IT RESOLVED THAT: The proposed Municipal Partner (County of Elgin) and the Attorney General be advised that the Town of Aylmer approves of the responsibility, cost and revenue sharing arrangements and the local dispute resolution process for the POA transfer in accordance with the information provided by the proposed Municipal Partner (County of Elgin) dated April 25th, 2000. 1 The County of Elgin (proposed Municipal Partner) be authorized to continue negotiations with the Attorney General to become the Municipal Partner for the transfer of responsibilitIes under the POA." 2 u -~ P.04 001 9:34 No 00 11 JUL ID:519-755-1445 TOWN OF AYLMER AYLJlER OP ~o.. RBSOLftIGa COUJn:~r. 199 Resolution No to Town of Avlmer A' Schedule Coats of the Proposed Municipal Partner The County agrees to provide a year-end reconciliation of the actua costs and revenues provided by the County, under Bill 108. 1. The County agrees to report to the Partner Administrators within 30 days following the fiscal year end, on December 31, as to estimated revenues and expenses for the coming year, to consider any recommendations made by the Partner Administrators, and that in the event the Partners cannot agree on the estimated costs of operations, recommend proceeding to the Dispute Resolution Mechanism," 2 P.05 001 9:34 No 00 11 JUL ID:519-765-1446 AYLMER TOWN OF A'I'LIIJ:R RJ:SOLftIOIr OF COUJn:::r:L 'l0.. 199 to Town of Avlmer Resolution No B Schedule Revenue Sbarin Each municipality shall receive gross revenues generated from POA activity within its municipal boundaries, less expenses and a 10% administration fee payable to the County of Elgin. 1 the year Such revenue shal be distributed in the first quarter of following the fiscal year end and be subject to reconciliation 2 POA revenues from January, 1998, to the date of transfer, January 1, 2001, will be retained by the County of Elgin and the City of St. Thomas, In accordance with the CRF formulas provided by the Province. 3 06 p 001 34 No 9 00 11 JUL ID:519-765-1446 OF AYLMER TOWN &1'1.lIBR OP COU1ICIL 'rOW. UBOL1JrIOll' 199 Resolution No to Town of Avlmer Schedule "C Dispute ResolutiouJlllechanism , The Partners (defined as all lower-tier municipalities in the County of Elgin and the separated City of st. Thomas) agree to foster and participate In a co-operative approach to disputes and agree that all reasonable efforts will be made to resolve disputes informally and amicably at an early stage. 1 In the event that a dispute arises between a Partner and the County with respect to the terms and conditions of the LSA, or with respect to the service levels, the Partners and the County agree to use the mechanism set out in this Section to resolve the dispute. 2 The provisions of this section do not apply to issues governed by the Ministry of the Attorney General, the provisions and obligations under the MOU or LSA or any issues relating to the judiciary, principles of justice, or corporate management issues of the County, or issues related to budget unless the dispute is supported by the majority of Partners in a Catchment area. 3 In the event that a dispute or concern arises between a Partner (s) and the County, and such dispute or concern cannot be resolved through initial discussions between the County Administrator and the Partner Administrators, such dispute or concern will be referred to a meeting Involving the Administrators representing all Partners 4, The meeting of the Administrators is designed to foster and assist in the resolution of the dispute and to encourage recommendations to the concerned Partner and the County in order to facilitate a resolution. 5. If such resolution or recommendation results in a necessary amendment to this Agreement, upon the agreement of all impacted Partners and the County, such amendment shall be reduced to writing and become part of this Agreement after being duly executed by the County and all of the Partners. Should all of the municipalities not agree, any Partner may proceed to arbitration. 6 07 p 001 No 35 9 00 11 JUL ID:519-765-1446 - 2 AYLMER TOWN OF A'fLlIsa RBSOLU'fIOJl or œcn.~:rL 1'0.. Where the Partners and the County are unable to reach a resolution to the dispute or where the recommendation of the Administrators does not resolve the dispute, the Partners may choose to: a) discontinue the dispute or, b) choose the services of a third party mediator to facilitate resolution of the dispute or, c) proceed to arbitration. The mediator shall Inquire into the issue in dispute and shall attempt to assist the Partners in resolving the dispute and shall be selected upon majority vote of the Partners. 7. 8. n the event that the Partners do not agree with the recommendations of the mediator, any of the Partners may apply to an arbitrator to resolve the dispute and the dispute shall be settled in accordance with the Arbitration Statutes then in force, in the Province of Ontario, and this section constitutes a submission under such Arbitration Statutes. The arbitrator shall be selected in accordance with Paragraph 10. 9 Any arbitration wiIJ be conducted according to the rules for the conducting of arbitrations of the Arbitration Institute of Canada Inc., in effect at the day of commencement of the arbitration and by one arbitrator appointed in accordance with the Institute's rules. The arbitration will take place in the County of Elgin unless otherwise agreed. The arbitration will be final and binding Upon the Parties. The Law governing the procedures and the substance of the arbitration will the Law of Ontario. The Partners in dispute may agree, in writing, Upon the appointment of a single Arbitrator who will determine the dispute as sole Arbitrator. If the Partners in dispute cannot agree on a sole Arbitrator then each of the Partners in dispute will appoint an Arbitrator and provide the other party with written notice of the appointment. If one party does not provide such notice, then the Arbitrator who has been appointed by the other party will be the sole Arbitrator and will constitute the Arbitral Tribunal. 10. P.08 001 9:35 No 00 11 JUL 3 ID:519-765-1446 TOWN OF AYLMER AYLMER RBSOLurIOB' OF COUJICIL ~01f. Where the services of a mediator or an arbitrator are undertaken, the cost of such mediator or arbitrator's services shall be shared by the Partners as part of the costs associated with this agreement within the respective catchment area, the costs will be distributed based on population 11 Any dispute arising from the failure of the County to fulfill its obligations as set out under the MOU shall be filed with the Ministry of Attorney General and the dispute resolution process as established wIth the MOU for disputes between the MOU and the County shall apply. 12 The Partners aCknowledge and agree that when a matter is under dispute all service provided by the County will continue in accordance with the terms of this Agreement and the requirement of the Transfer Agreement. 13 Department of Administrative Services P.O. Box 520, City Hall St, Thomas, Ontario N5P 3V7 Telephone (519) 631·1680 Fax (5191633-9019 _n-:..." ,-) ',..,;~: E0 N. ROY MAIN City Administrato Corporation of the City of St. Thomas C"',,' (" CU\ ,.,." ".'J'( ',', July 7, 2000 Karen Dunn County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Re: PO A Responsibilities Dear Ms. Dunn: This letter is to advise that City Council has adopted the following attached certified resolution with respect to the POA Responsibilities. It is understood that a formal Agreement needs to be prepared however 1 will follow your lead on the process. If I can be of any assistance with the Province in expediting the transfer of this responsibility, I would be pleased to do so .~ / Y oJ.11's tr II If- N.~ City 2000 12 JUL Office of the Clerk P. O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680 Ext.100 Fax: (519) 633-9019 ''''J'' ~I'._._,.,'~ ··r,i;~;,:;",.,. - u "~<" ",' ~r.~.'..~,~ ., '" ~ f".,·7c>C ":.:..t,.' ( ".~ ' ,'PI" "~ "." _. -".. .. /.:.,Þ -, ',-" ~f';~~. ,r"O',_. _ ___'~P:¡; , , ~/'(.,,~"'J,,-p'~~~!! Peter J, Leack, M.P,A, City Clerk Thomas Corporation ofthe City of St. Thomas do hereby Leack, City Clerk of the Corporation of the City of St. Peter J, I of the said Corporation that this is a true copy of a resolution passed by the Council on the 27th day of June, 2000 certify "THAT The County of Elgin and the Attorney General be advised that the City of St. Thomas approves of the responsibility, cost and revenue sharing arrangements and the local dispute resolution process for the POA transfer in accordance with the information provided by the County of Elgin dated April 25, 2000; and further, That the County of Elgin be authorized to continue negotiations on behalf of the City of St. Thomas with the Attorney General to become the Municipal Partner for the transfer of responsibilities under the POA." Leack, City Clerk J P ltÆ ~-" Ontario - Ministère des Affalres municipales et du Logement Bureau du ministre Ministry of Municipal Affairs and Housing ~ 777 rue Bay Toronto ON M5G 2E5 Tél: (416) 585-7000 Office of the Minister 777 Bay Street Toronto ON M5G 2E5 Tel: (416) 585-7000 2000 "0' II'rr'" q¡;: ¡;:¡ '~ii\' \J ~",¡1¡:, í L, ,~"..~ U~ " f"",-,,,-_.,,,._"". ('I"'"'i/-,""" ftJ¡\J~J¡\b5 ~ t"IH t ~\fÏ'.: ,>:c:.:h ~ h.9t:Ò of affected municipalities, CMSMs and DSSABs: JUl17 2000 11 July To Heads of Council As you know, the government proposes to devolve the administration of social housing to the Consolidated Municipal Service Managers (CMSMs) or, in Northern Ontario, to the District Social Services. Administration Boards (DSSABs), I am writing to inform you that I am transferring responsibility for nominating candidates for all Local Housing Authority (LHA) Board positions to the CMSMs and DSSABs, Beginning in 1975, the province, the federal government, and municipalities nominated members to the LHA Boards, In February 1998, the Honourable Al Leach, then Minister of Municipal Affairs and Housing, advised that he was transferring the provincial positions on LHA Boards to municipalities, based on the portion of the total social housing bill paid by each municipality. A new federallprovincial social housing agreement was signed in the fall of 1999. At that time, the responsibility for nominating candidates to federal positions on the LHA Boards was inherited by the province, I am now transferring the responsibility for nominating candidates for these positions to the CMSMs and DSSABs. In addition, positions nominated by municipalities are being transferred to the CMSMs and DSSABs. When they make their nominations, I expect the CMSMs and DSSABs to ensure that representation on the LHA Boards fairly reflects the municipalities included within the CMSM and DSSAB boundaries, Current LHA Board members will be allowed to serve until the end of their terms. Ministry staff will contact CMSMs and DSSABs directly to request that they nominate a new candidate when required. Until full devolution, since LHAs are provincial agencies; candidates for LHA membership continue to be recommended by me to Cabinet and appointed by provincial Order in Council. /2 o 1 1 · 2 ~- CMSMs and DSSABs During the summer months, several housing authorities will be undergoing amalgamations and realignments in order to match them with the CMSM and DSSAB boundaries. In many cases, following consultations with the affected CMSMs and DSSABs, I have decided to appoint current members to the new LHA in order tö maintain a certain amount of Board continuity and knowledge within the LHA. My regional staff have written to the affected CMSMs and DSSABs about the specific arrangements for appointments on the newly realigned Boards. Heads of Council The majority of all Board positions are now municipal nominees and, in many cases, these appointments are held by councillors whose timewill be under a great deal of pressure leading up to the municipal elections this fall. I would ask that you remind members of the importance of attending LHA Board meetings over the next several months, in order to ensure that the quorum necessary to conduct business is available. If you or your staff have any questions regarding the nomination of members for Local Housing Authority Boards, please call Mr. Alfredo Bartucci, Agency and Branch Services, OHC Support Branch, at (416) 585-6171. /IILY Tony Clement Minister 1 1 416-863-2101 Please Call The County of Elgin In Case of Transmission Difficulties Please Deliver To €Ab Experience and tcchl'lo809ll you can 'rust: ,p que . 1 commun July 17. 2000 The Clerk and Members of Council All Ontario Municipalities To mailing Notices of Property Assessment As you will be aware, OP AC is canying out the second province-wide reassessment this year. Property assessments will be based on vahles as of June 30,1999, and will apply to the 2001 and 2002 taxation years. As part of the reassessment, OPAC will be mailing approximately [our million Notice ofPropeny Assessment forms to property owners berwetn November 14'" and 17'''. Date for Re; to The lime between the mailing of the notices and December 19"', the dare the roll will be delivered to your municipality, will provide approximately four we~ks for property owners bring their concerns to their local assessment office. These dates comply with the legislative requirement te issue notices 14 days pnOr to the delivery of the roll, and to deliver the roll by the third Tllesday following the first day of December, any quesrlOns have local Assessment Commissioner if you me or your Please contact Yours truly, Robert A. Richards :President & Chief Administrative Officer OPAC Board of Directors MoF, MMAH, EDU, AMO, AMCTO, MFOA, Copy 2 AMTCO Ontario Propell"iJ:y Assessment Corporation Off,c(: 01 th0 ~rot¡cJ(¡( t & Ch;~í Adm,nist(t'HIv'Ð OfficH lJOb P,~k¡¡,rir'lg F'6rkw~y, PICk.~r,n9. Om,rio L1V 3f'>2 T. 805 837·61 bO F· 9U1j $31 UÖ40 w: www a$$CZ'$m¿I'ton¡_~I·io.com 416-863-2101 Please Call c Elgin £A In Case of Transmission Difficulties The County of lE~per~encc and teiChnolo911' you can trust Please Deliver To ,.. que .. communl 17,2000 July Municipal Clerks AI1 Ontario Municipalì¡ies TO: Roll rnformation I have been contacted by a ntlmber of municipal representarive~ requesting clarification on the permitted uses of assessment roll data following some recent personal privacy reviews involving the use of names and address infol1llation by federal and provincial ministries. Personal Privacy And Assessmen Re As you are aware, the prep<\ration of the assessment 1'011 and thc ide11tification of its permitted uses are contained in the Assessment Act. In addition, both OJ> AC and all municipaJitjes are cOVèred by the Municipal Freedom of Information and Protection of Privacy Act, which restricts how personal information can be released. Although the roll comains personal information, it is available for pub1ic inspeclion. However, the requirement for persons to go to a municipal office in order to look "P 1'01 information provides a limited bm important form of privacy prot"ction. th" cxtraction of islatiQJ1. Accordingly, all to ensure that the assessmen facilitates Making roll information available electronically via the internet information and is 11Qt cQI1.iRe}J,Lwith roll infolmatiOll access practIces manner that is in compliance with thc Assessment Act, tlle and the Municipal Freedom ofInforrnalion and Protection of personal municipalities should review their information is maintained in a agreement signed with OP AC, Privacy Act. 3 1 .2 1 Ontario Propertv Assesstn@nt Corporation O(ri¡;e ot 1M Pr9siClenr &. Cnief Är .'n¡nìJ)TI>ITIv,;! Officer 1305 PIckering P.:Jrk\Jl1a..... Pir.k:P.Mg, (")¡'u~rjo !.N 3P2 905837-/3\50 1-: 005 831-0040 W; www.iI$~.e~tmen.lom~(io.c()rn 1 Ontario Municipalities Municipal Clerks & All July 17, 2000 Page 2 legal staff or formation, please contact your own 111 If you have any questions or reqlLÍre further .Tim Stewart at (905) 837-6188, Yours truly, Officer Rob Pres 4 Copy Mr. Jim Stewart EnumerationlInfon1lation Coordinator I4J 002 (519) 631·9900 (519) 633.0468 Te'ephone; Fax: V8 HU Edward Street Thomas, Ontario N5P THOMAS ST 99 Sf. ELGIN 0468 519 633 algin st.thomas health unit FAX 09:00 TUE 07/18/00 17,2000 July Warden Duncan McPhail and Elgin County Council County of Elgin 450 Sunset Drive S1. Thomas, ON, N5R 5V I D I was very discouraged to read in the July 8th Times Journal that County Councillors voted to support an OntaDio Flue-Cured Tobacco Growers Marketing Board's (per Malahide township) resolution against province-wide restrictions on smoking. Provincial smoking controls would create a level playing field for all types of establishments, rather than having widely-varying bylaws created for each village, town m city, Smoking controls are already required by the Tobacco Control Act in many types of establishments in Ontario. For the most part, these have been welcomed by employers and ernployees alike, alahide'UßJ;stluti Q ~ Your Worship: Retail places like convenience stores, grocery stores, clothing stores, and cornputer stores must be smoke- free in public-access areas. This ban also includes financial establishments, insurance or real estate offices, telephone or cable offices and video arcades to name just a few. In short, most places a person would go to cacry out their noxmal day-to-day activities must be smoke-free, Unfortunately, the Tobacco COlltrol Act has many gaps. The most notablc exclusions are arenas, restaurants and workplaces, I believe it is now a commonly accepted fact that smokers make up a very small percentage of our population. Yet, children playing sports in arenas, restaurant and bar customers, and many employees are subjected daily to the second-hand tobacco smoke of others. It does not surprise me that places like Delhi and East Elgin do not want any more smoking restrictions. Tobacco growing and manufacturing playa large part in their local economy, I do not understand why Elgin County Council would endorse the Tobacco Marketing Board's self-serving resolution. Tobacco plays a much smaller role in the economy of St. Thomas and most of Elgin County. is in direct I find it very disappointing that Elgin County Councí1lors would support a resolution which opposition to the Mandatory Programs of the Health Unit. J , 5 1 Kathl Tobacco Control Officer Health Protection Programs <¡ ¡¡ I jd' Minister of Health ~ Ministre de la Santé """ ,!:"",e. f",i ,': r' pP::CI ~r:';t~ Allan Rock r!;,~ f1 ,~(¡f ,"""' ß1rJ1 ¡\ '-1~" ;,0:£':i~ 1 1&. Ottawa, Canada K1A OK9 JUl 21 2000 July 17, COIJNlY Of ELGIN 2000 !\rJMINIST!itcTIVE SERVICES Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mrs. Heffren: Thank you for your correspondence in support of the resolution from the City of Woodstock concerning the health care system. I apologize for the lengthy delay in responding to your concerns. As Minister of Health, my highest priority is to make sure that Canadians, wherever they live and whatever their age, are able to get medically necessary health services when they need care. The health of Canadians and the future of our health care system is one of the Government's top concerns. In 1999, the federal government made its single largest new spending initiative to date by providing $11.5 billion to provinces and territories over five years, through the Canada Health and Social Transfer (CHST) , specifically for health. The 2000 federal budget announced an additional $2.5 billion in CHST support for health care and post- secondary education over the next four years. Improving access to high-quality health care, however, requires more than money--it requires strategic changes to the way care services are delivered, and a collective approach to make the right changes /2 Canadã 2 To better understand and address wait time concerns, in September 1998, I announced a project, From Chaos to Order: Making Sense of Waiting Lists in Canada. This project is intended to develop useful tools to assist with the management of waiting lists in five service areas--cataract surgery, children's mental health, general surgery, hip and knee replacement, and MRI scanning. Preliminary results from this study are anticipated in the fall. While the immediate focus is on these five procedures, the expertise and experience gained through this project will inform broader issues related to waiting times All health ministers believe that future decisions must be based on a plan that responds to Canadians' desire for quality health care. We need to have a more integrated approach, from a person's first contact with health professionals, through to health care in hospitals and longer term care in home or community settings To this end, you may be assured that I will continue to work with my provincial and territorial counterparts and others in preserving and renewing the health care system appreciate having had this opportunity to your concerns I respond to very truly ~~ Allan Rock Yours (519) 631-9900 (519) 633-0468 Telephone: Fax: 1Y8 99 Edward Street 51. Thomas, Ontario N5P elgin St. thomas health unit - July 19,2000 2000 """ 'I ¡"C'f OF ,.~ ,..,,~, M\1.;:tM, u ~ ~_ r ~~:k-.\l,.1m1 F' 1''' 1i"",I''''VP<\''¡"!\ ,." (!'''~~'I!'''E~ [';HJ'¡~'j~ü\!"i) ~ ru"% t iVt:~ ,,jth\l'~tJ!~Q}' in JUL Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Thomas Health Unit, please accept our sincere the rent. The Board of Health is most grateful incur an increase to their budget at this time. Dear Mr. McDonald: On behalf of the Board of Health for the Elgin-St. appreciation regarding the decision to not increase that the Health Unit does not have to members of council. message to all Please convey this Thank you again. Sincerely, {! 1f[JL¡;¡ Peter Ostojic, Chairman Board of Health PO:ke