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June 13, 2000 Agenda
ORDERS Off THE DA Y FOR TUESDA y, JUNE ~3. 2000 AT 9:00 A.M. ORDEI1 1 st Meeting Called to Order Adoption of Minutes - meeting helï on May 16, 2000 Disclosure of Pecuniary Interest a d the General Nature Thereof Presenting Petitions, Presentation and Delegations PRESENTATIONS - 9:15 A.M. - St. Thomas-Elgin To rist Association, Jenny Phillips, Chairman of Signage Committee -Information U~ pdate on Signage Program 2000 (ATTACHED- as well as original request) Motion to Move Into "Committee 0, The Whole Counci Reports of Council and Staff Council Correspondence PAGE # 2nd 3rd 4th 5th 6th 7th 1-7 849 ched see att Items for Consideration Items for Information (Consent - i) ii) 50-64 65-120 Agenda) OTHER BUS/NESS ) Statementsllnquiries by Memb~rs '\ Notice of Motion Matters of Urgency -Camera 1 , LJ 3) 8th Items - see separate ~genda the Committee Of TheWhole Motion to Rise and Report Motion to Adopt Recommendatio~s from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 121 30 A.M. . . 11 COUNCIL PHOTOS WILL BE TAKEN AT . . PLEASE NOTE LUNCH WILL ~E PROVIDED / Ottawa - 3:00 P.M. - Bobier Villa "Mortgage B~rning' Association of Municipalities of Ontario 2000 AMO Annual Conference June 13 August 13-16 June 2, 2000 St. Thomas & Elgin Tourist Association Signage Committee COlmty ofElgin Warden McPhail & Coul1Ci costs for Dear Sirs, The St. Thomas. Elgin Tourist Association is pleased to present to you a list of signs, our signage program fur the year 2000. You wíll note a mention of Ta!bot trail signs. We at S.T.E.T.A. are very excited about our new marketing plans. We know that 85% oftourism in Ontario is domestic (other Ontarians), we also know that culture and heritage & great scenery alone wilt not bring tourists to Elgin. . . Attractions & Events will. Our association, with Y0úJ' support plans to re-sign the trail as defined on the County of Elgin map. (refer to accompanying page) the signs wilt be bright, easy to see (for breakdown of colors see page) and will be the focus of Historical articles printed in the media, and special events like our 1'" Annual Talbot Trail of Yard sales to bl: held starting tþis Aug. 26 & 27 & locations These dates were chosen because produce ftom Elgin farms will be avaiwble & plentiful, because trailer park people are bored by this time and they like to shop, because it is a good time to clean closets & garages just before school starts, and ùWo and Fanshaw students are looking for cheap house wares. We have worked out co-operative marketing deals with news media and we are encouraging all churches, fundraising groups, sororities, service clubs and the public to participate in this event by finding a spot (on private property) along the Talbot Trail to set up their wares. Fly green balloons & streamers to show you are part ofthis event. The S.T,E.T.A. will work closely with the St. Thomas Downtown Development Board, the Business Improvement area group in Aylmer, Baybam's Economical Development group & the ChSJ1lbers of Commerce throughout Elgin & Foodland Ontario & the Farmers Federation. We know next year will be busy with 2001 Games, then 2002 is Elgin's 1 50th anniversary & 2003 is the 200'h anniversary of Talbot landing. We are starting now to educate the public on the historical significance of the Talbot Trail & Elgin County. We urge you to support this progrSJ1l as it brings all of Elgin together as a community. The villages & centers not on the Trail will be mentioned & we will encourage the public to make the side trips "Just off the Trail" to the Railway Heritage displays, to historic Sparta, to popular Port Stanley etc. You will note in my location of signs I was unable to include St. Thomas (meeting in the works) Aylmer's Wendal Graves telts me they have an image consultant & public meetings on their new took coming up in mid June and Malahide & Central Elgin have that stretch of#3 Hwy. that is provincially owned that we can't put signs on. Port Burwell needs small signs within the village & are included under sundry signs. Short of redoing, the plywood signs with reflective metal or replacing damaged signs or new puhlic attractions emer¡¡ing, this would conclude our signage program & put us welt signed for 2001 Summer Games. 1 Jenny Phi: Chai~~ of S~rCimittee ~ ~!1J¡n~f¡ President ¥lð. St. Thomas - Elgin Tourist AssocÌ{ltion St. Thomas - Elgin Tourist Association Signage costs for 2000 AU signs are reflective one side on aluminum 4 WelCome signs 48" X96" on.081 alunlinum @$528ea ~ $2112. 39 16" X 96" Directional Panels @ $164.50 ea. ~ $6415.50 Sundry signage (various sizes~) $ 800 Sub total '" $9,327;50 Talbot Trail 24" X 30" on .064 aluminum white reflection· 1 side, 3 colour print @ 100($5,970. Sub Total $15,297.50 OST $ 1,070.83 PST $ 1,223,80 Total $ 17,592.13 2 W6s:r 13:.. oJ of. => e. t<Jsf! -) ø¡r.) 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The cabin represents the homestead's the pioneers of the Talbot Settlement had to build along with 1/2 of the road in front of their property. This was a condition Talbot irnposed . ., no road, . . no land. The trees represent the thick woods that the settlers had to cut down to make the Talbot Trail, to make their grain fields etc, The Emerald green represents Ireland - Talbot's birthplace & the color of the forests of Elgin, the amber color represents the hundreds of acres of maize that the neutral Indians grew here before the advent of the Europeans and the amber fields of wheat that followed. The white lettering & smoke call to mind the plumes of smoke arising from the felled trees being burnt to accommodate the wheat fields & the roads. The fires were used to create potash, black salts for cash. These new logos of amber, green & white will be installed along the Talbot Trail. Talbot had many roads built but on the Elgin County Road map they show the Talbot Trail in Elgin beginning at the Kent Line on #3 Hwy. Traveling east to Wallacetown then South on Currie Rd., to Fingal Line, East on Fingal Line to St. Thomas, past the museums & on to Talbot St., east through St. Thomas and on through Aylmer to County Rd, 38 and southeast to County Rd 19 & down to Port Burwell. 5 PAGE 81 -.-~.._.-..-,-, DUTTON LIBRARY_,__~. .çy~:l;;~~ A"#....--~~~OOO 84/28/2888 88:28 76288787 St Thomas - Elgin Tourist Association Signage Committee April 20 , 2000 Elgin County Council Warden Duncan McPhail - Dear Sirs; The past year has been a time of change and growth for our county and the Tourist AMociation. We erected signage to direct tourists to our many attractions in Elgin with funding from both the County and the city of 5t Thomas. , ask the Railway Museum or the Pioneer or Military Museum . They know the signs are up and working by the increase in traffic. The signage in 1999 was what r call Phase One, . . it was a beginning. . a beginning that didn't consult the communities first as they should have . . but unlike the past with our association we didn't just focus on 51. Thomas but included all of the county, We could have consulted more with each council . . we didn't but we will this year, We are ready for Phase Two _ . .which as chairman of the Signage Committee, I would like to see completed with your help in 2000 so we are ready for that influx of 2001 Games visitors, I have set a budget for these signs that would include reflective lettering to make them more visible. . but also more costJy. I believe the benefits out way the additional expenditure. I am therefore asking council to support this final phase of tourist attraction signage at a cost of $8,000. I will be setting up meetings with each Mayor and road superintendent so we can discuss each communities needs and concerns. I know that by working together we can finish this program with a bang! All that will be left will be the replacement of damaged signs over time and signs for new attractions as they emerge. I appreciate all that this council has dODe to assist the 51. Thomas - Elgin Tourist Association and in particular the signage committee, If you have any concerns or questions, please, feel free to contact me personally. When you visit Dutton you are welcome to drop into my gallery, , ViHage Crier 194 Main St.,. named for my husband Dave, ~own crier for Dutton -Dunwich. I fl n yours fespect~ _ /~ 6 Jenny Phil~ Chairman 4,t the Signage Committee 51. Thomas - Elgin Tourist Association home & work number 762-2862 E-mail tcrier@hotmai1.com P.D Box 58 Dutton, On NOL 110 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5V1 PHONE (519) 631-1460 FAX (519) 633-7661 MARK G. McDONALD CHIEF ADMINISTRATIVE OFFICER (Mrs.) SANDRA J. HEFFREN DEPUTY COUNTY CLERK 26,2000 Apri Ms. Jenny Phillips Chairman, Signage Committee St. Thomas-Elgin Tourist Association P. O. Box 58 DUTTON, Ontario NOL 1 JO $8,000 for signage at its meeting held on Ms. Phillips: Elgin County Council considered your request for April 25, 2000. Dear Council requests that you appear as a delegation to its May 16th, 2000 meeting at 9:15 a.m to discuss this request. Prior to making a decision, the following detailed information is required, which must be supplied by no later than May 5, 2000: for Pre-consultation with lower-tier municipalities on all aspects. Location for erection of signage, listed by municipality (please pre-consult with Mr. Clayton Watters, at extension 117, for County Roads and Lower-Tier Municipalities local roads). Type, cost and number of Method of installation signs 1 2 3 4 deliberates on your it review a comprehensive plan before to wishes In other words, Counci financial request. Consideration should be also be given to include locations of the nearest local municipality(ies) on your signage at entrances to communities, such as Aylmer, etc. Please provide the required information and confirm your attendance at the May 16th meeting, by May 5, 2000 to Donna at extension 161. If you cannot provide the required information by May 5th, the next Council meetings are on June 13th and June 2ih, 2000. truly, Yours 0.0· S.J.Qeffren (Mrs Deputy Clerk, 7 C.w. Bienefeld SJH:db c,c. -Mr. "t- Si n Estim;t;~"-'E.íA'A-'~' Elgin Tourist Association By: Justin Lawrence Date: June 12,2000 ~ Total $ 1,400.00 $ 4,290.00 $ 600.00 $ 4,000.00 Sign Total = Cost $ 350.00 $ 110.00 # 4 39 S n 1 Welcome(48"x96") 2 Dir, Panels(16" x 96") 3 Sundry Signage 4 Trail Marker 40.00 $ 100 10,290.00 $ Tota 6,510.00 Cost 35.00 # 186 Materials Posts + Hardware $ $ 1 6,510.00 $ Material Subtotal = Total 1,000.00 3,900.00 6,000.00 nstallation Subtotal = $ $ $ Cost $ 250.00 $ 100.00 $ 60.00 4 39 100 # nstallation 1 Welcome 2 Dir. Panel 3 Trail Marker 10,900.00 $ 27,700.00 Total = $ 16g Galvalume(taxes included) Signs estimated in Note * REPORTS OF COUNCIL AND STAFF JUNE 13. 2000 STAFF REPORTS 1. C. Watters, Manager of Engineering Services - Roadside Burning (ATTACHED) 2. C. Watters, Manager of Engineering Services - Road Closure ~ Township of Malahide (ATTACHED) 3. C. Watters, Manager of Engineering Services - Paving of County Road #35, Springwater Road (ATTACHED) 4. L. Veger, Director of Financial Services -1999 Additional Surplus (ATTACHED) 5. L. Veger, Director of Financial Services - OPP Contract-Invoicing (ATTACHED) 6, L. Veger, Director of Financial Services - 2000 Community Reinvestment Fund (CRF) (ATTACHED) 7. K. Dunn, Emergency Measures Co-Ordinator - STEPS (St. Thomas-Elgin Patient Shuttle) (ATTACHED) 8. H, Underhill, Director of Human Resources - Alternative Work Arrangements (ATTACHED) ROAD ISSUES AND CORRESPONDENCE (Deferred from Previous Meetinas) STAFF REPORTS 1. C. Watters, Manager of Engineering Services - Structures in Lower Tiers (ATTACHED) 2. C. Watters, Manager of Engineering Services - Connecting Links in Lower Tiers (ATTACHED) 3. C. Watters, Manager of Engineering Services - Road 42 Lake Bank Erosion (ATTACHED) 4. C. Watters, Manager of Engineering Services - Contract Workers (ATTACHED) ÇORRESPONDENCE 1 Town of Aylmer, with 1) a resolution requesting John Street be excluded from the County's Connecting Link program and be exempt from the financing of the proposed Connecting Link Program 2) that the County Engineer report to the lower-tier municipalities prior to assuming bridge structures greater than 3.0 meters. (ATTACHED) " 8 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 17,2000 MAY DATE ROADSIDE BURNING SUBJECT: Introduction The Township of Malahide is requesting permission to issue "Open Burning" Permits for the County of Elgin road allowances within the Municipality of Malahide Discussion The Township of Malahide recently passed a resolution regarding "Open Burning" permits, where residents must apply for a permit to burn. The permit was issued in accordance with the Ontario Fire Code and the Municipal Act. After receiving the information from the Municipality of Malahide an opinion was requested from the County Solicitor. Our comments are similar and the open burning exposes the County to a great risk. Since the County is the owner of the road we do not want to accept the potentially high risk, Small fires do get out of control to become a deadly scene as was experienced recently on the nightly news. Conclusion The County of Elgin would create a future liability with the agreement of the Open Burning Permit. Fire will have smoke, with the right wind conditions will create a blind spot for the travelling public. The County should not accept this potential liability from the burning of fires "Open Burn" Permits on Recommendation That the request from the Township of Malahide for the ability to grant County road allowances be denied. APPROVED FOR SUBMISSION MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 9 ~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 2000 1 MAY DATE SUBJECT: ROAD CLOSURE - TOWNSHIP OF MALAHIDE Introduction Orwe to close a road allowance in the Hamlet of The Township of Malahide wishes Discussion/ Conclusion That the County of Elgin has no concerns to the Township of Malahide stopping up, closing and conveying part of the given road known as "Mill Road", Orwell described as Lots 4 and 5, Plan #15, Parts #1 , #3, #5 and #6, Registered Plan #11 R-7283. Recommendation That the County of Elgin has no objection to the Township of Malahide stopping up, closing and conveying part of the given road known as "Mill Road", Orwell described as Lots 4 and 5, Plan #15, Parts #1, #3, #5 and #6, Registered Plan #11 R-7283. APPROVED FOR SUBMISSION MARK LD CHIEF ADMINISTRATIVE OFFICER 1 o REPORT TO COUNTY COUNCIL PETER DUTCHAK ENGINEERING SERVICES FROM JUNE 5, 2000 DATE SUBJECT: PAVING OF COUNTY ROAD #35, SPRINGWATER ROAD Introduction During this year's capital works program almost 7 kilometers of County Road #16 (Fingal Line) is to be paved in the Municipality of DuttonlDunwich and 3.5 kilometers of County Road #35 (Springwater Road) is being reconstructed. The original intention for Springwater Road was to complete all phases of the road reconstruction including earthworks and drainage with the exception of Granular 'A' and Hot Mix Asphalt. However, if we pave County Road #35 this year we avoid a future cost of $1 00,000.00 Discussion The original tender called for the placement of 75mm of Granular 'A' on the newly constructed Granular 'B' profile to accommodate traffic through the winter. This thin lift of Granular 'A' would become contaminated with the sand material below before it could be resurfaced next year therefore requiring the placement of another 150mm of Granular 'A' prior to paving. If asphalt is placed this year only an additional 75mm of Granular 'A' would be required thereby saving the cost of 75mm of Granular 'A' or almost $100,000.00. In other words, instead of placing 75mm of Granular 'A' this year and 150mm of Granular 'A' next year, we would install 150mm of Granular 'A' this year and pave. Another benefit of paving the road this year would be to create a hard top surface for the residents as soon as possible. This road is already in its second year of construction (Kingsmi Bridge replacement) and the sooner we have finished construction would likely be appreciated Approximately $350,000.00 is required to add additional Granular 'A' and 50mm of Hot Mix asphalt to the 3.5 kilometer section of Springwater Road. After actual tender amounts were awarded for projects this year and the additional road funding added to the budget, an additional $200,000.00 is required from other proposed works within the approved budget to pave this road. Due to the escalating price of oil, thenders came in higher than anticipated, therefore restricting the scope of planned projects. Under this year's Hot Mix Asphalt contract almost 6.95 kilometers of County Road #16 will be paved in the Municipality of DuttonlDunwich at a total cost of $447,410.00. If the $200,000.00 were taken from this job to pave Road #35 funds would still be available to resurface at least 4 kilometers of County Road #16 this year. of 2 1 Page 1 1 '" REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: JUNE 5, 2000 SUBJECT: PAVING OF COUNTY ROAD #35, SPRINGWATER ROAD Conclusion For the savings of almost $100,000.00 and to the benefit of the ratepayers on Springwater Road, approximately $200,000.00 will be taken from the paving operation on County Road #16 to add granular material and Hot Mix asphalt to County Road #35. At least 4 kilometers will be resurfaced on County Road #16. Recommendation THAT approximately $200,000.00 be taken from the proposed paving of County Road #16 to be used with other available funds to add additional Granular 'A' material and Hot Mix asphalt to County Road #35, thereby avoiding a future cost of approximately $100,000.00. Y SUBMITTED APPROVED FOR SUBMISSION CLAYTON D. WATTERS, MANAGER ~ ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER Page 2 of 2 12 REPORT TO COUNTY COUNCIL FROM Linda B. Veger, Director of Financial Services DATE: May 24, 2000 SUBJECT: 1999 Additional Surplus Introduction/Discussion: At the May 16th County Council Session, Council re-affirmed its commitment to place a moratorium on the escalation in the Health Unit's lease for a one year term. Council discussed that the $39,760 shortfall this creates could be offset by an equal amount of the additional 1999 surplus, $140,000. Staff suggested that the remainder of the surplus, $100,240, could be directed to road issues. There are a number of outstanding Engineering reports that will be discussed at the Special Meeting. The balance of the surplus could be set aside in the Reserve for Roads and used for any of the outstanding issues or, aiternately, as an incrèase to the reserve as a contingency for unforeseen expenditures. Recommendation: THAT the additional 1999 surplus, $140,000, be reserved to: a) offset the 2000 shortfall created by the commitment from Council to place a one year moratorium on the escalation in the Health Unit's lease, and b) offset Engineering expenditures as determined by Council. Respectfully submitted. ~ MarkG. c onald Director of Financial Services Chief Administrative Officer 02/06/00 99addsur . 13 REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM May 25, 2000 DATE nvoicin OPP Contract SUBJECT: ntroduction/Discussion At a recent Treasurers Meeting, the decision to collect the Police Services Board's invoices through a County Levy was discussed. A number of issues were raised as outlined in the attached memo from Randy Millard, Administrator, and Susan Wilson, Treasurer, Township of Malahide to their Mayor and Deputy Mayor. The Treasurers foresee a significant workload in developing the rates and tracking for write-offs and supplementals. There are also some questions relating to CRF calculations. The Ministry of Municipal Affairs is currently researching the effect on the CRF allocation. The Treasurers suggest that an invoice from the County to each of the participating Municipalities would suffice. The member Municipalities would then include the policing costs in their own tax rates. Recommendation THAT the six participating Municipalities involved in the group contract for OPP services confirm, by resolution, their desire to have the County invoice them for police services instead of establishing a special upper-tier levy for that purpose. Approved for submission Administrative Officer 1 4 Respectfully submitted ~, Linda B. Veger Director of Financial Services 02/06/00 oppbill TOWNSHIP OF MALAHIDE MEMO Andy & John Susan & Randy TO FROM DATE May 19,2000 RE: Policing C:\MyFiles\OO budget\protective\policing memo.wpd Randy & I have discussed the policing issue with regard to the County wide Group, We have listed our comments and concerns, Linda Veger has also been advised of these concerns, and she is trying to find answers ' the County, who in-turn will invoice (1) Linda has advised that the Police Services Board will Levy policing costs. A levy is different than an invoice (2) Presently the Township receives CRF Grant on policing costs that exceed $90/household, If the County establishes a Levy for the cost of policing, then theoretically, the Township will not have policing costs & the Twp should not receive grant. Will the County receive the grant instead? Ifit goes to the County - won't the Town of Aylmer then receive the benefit of our (the other municipalities) lost CRF Grant? the Ministry that the Grant would be it should just go to a different level of some written confirmation from should be no change in grant - Staff would like to see switched. Ideally there Will the government. (3) If the County sets a Levy for 6 months in 2000, what will happen to the 2000 grant? Province pay grant on 50% of the $90/household, or do we still need to reach the $90.00 threshold? The Twp could stand to loose all the grant if the Province does not change the threshold, Again, this will have a significant impact on the budget and we would like the Province to confirm in writing. x (4) If the County establishes a special Levy for policing - it is not just 1 special rate, Rather, since it is billed on an incident basis - each municipality will have a special rate, and each property class within the municipality will have it's own rate. There will be 6 (municipalites) 8 rates = 48 different rates. this special area amount of work for municipal staff to generate billings for as tracking it in the GL, doing tax write-offs and supplementals, There is significant rates, as well 1 single rate. would certainly be easiest to have policing recovered through 5 1 It (5) We would like confinnation that the Township can legally charge a Special Levy Rate on the Interim Tax Bills, If Special Rates are treated like Local Improvements, then we cannot charge it until the Final Tax Bill, (6) If the County sets a Levy for 6 months in 2000, we believe it will create double the confusion for the ratepayers, The cost for 6 months of policing will be financed by the municipal Tax Rate and on the bills the Ratepayers will also see a new separate charge from the County for 6 months worth of policing, Then in 2001, the municipal Tax Rate will not finance any policing, and the separate charge from the County will be twice as much, since it is for 12 months, may be best to keep 2000 they way it presently is, and make the change in 2001 _ Invoice each municipality and then the municipal tax rate recovers the cost It of policing for an entire year, _ the municipal CRF grant is not jeopardized for 2000 and there will be time to get written confinnation from the Ministry on the changes to CRF . _ the new special rate for policing will appear in 200 I and it will represent a I year charge, and this charge will be comparable to future years. This charge will need to be explained once to the ratepayers - we don't need to explain the 2000 charge for 6 months, and then explain the 200 I charge which is for 1 year. 1 6 REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM May 23, 2000 DATE CRF Fund Reinvestment 2000 Communi!' SUBJECT: to for the County in order to be met requirements Introduction/Discussion The Province has set out certain continue receiving CRF funding a report on the planned use of the 2000 CRF allocation a forecast of the 2000 continuity of reserves and reserve fund schedule a forecast of the 2000 capital fund operation schedule 1. 2. 3. Our auditors will prepare items 2 and 3 based on the approved 2000 budget. The Province expects Municipalities to apply the entire 2000 CRF to current year operations and to illustrate how that has been accomplished. The County of Elgin has applied the entire CRF to reducing the tax rate thereby passing the benefit directly to the taxpayer and has also reduced transfers to reserves: 2000 CRF Levv Includina CRF Residential Tax Rate 4,789,000 13,333,844 .466032% Levv Excludina CRF Residential Tax Rate 18,122,844 .636921% to reserves were Transfers .466032% rate of tax Council approved the 2000 residentiai reduced in 2000 by $114,516. Recommendation THAT the entire 2000 Community Reinvestment Fund allocation to the County of Elgin be applied to the 2000 operations budget thereby passing the benefit to taxpayers through the tax rate: and to reduced by $114,516 as compared reserves be transfer to the 2000 budgeted THAT 1999. Approved for submission Respectfully submitted Mark . a Chief Administrative Officer 7 1 Services Linda B. Ve, Director of F Land Ambulance .(i~·'D" i('·..··· -. '!il!:t&'\ \ : ~ 1 ..--..' r}"'''''~'' ':::-~ r..~:"·f".:,,~· ~~'; ';01 . ... Elgin County Counci To: Karen Dunn, Emergency Measures Co-ordinator From: May 15, 2000 STEPS (St. Thomas - Elgin Patient Shuttle) Date: Re: INTRODUCTION: The St. Thomas _ Elgin Patient Shuttle (STEPS) emerged in May of last year with a mandate to provide a non-emergency patient transfer service to citizens of St. Thomas and portions of Elgin County. The intent of this service is to reduce the cost of non- emergency transfers, which historically have been provided for by our ambulance services, and to make Elgin-St. Thomas ambulances more readily available for emergencies. To date, this service has been overseen and administered under the direction of the St. Thomas Engineering and Transportation Department. The current STEPS project has been funded through the Ministry, City of St. Thomas, and County of Elgin, Ministry funding through CTAP has been exhausted, and if we are to continue this service it must be funded from the County and City coffers. The attached letter and status report from the City of St. Thomas is a request for additional funds to continue the STEPS program, as well as a request to upgrade the service. The purpose of this report is to analyse the viability of the STEPS service, and the impact it could have ön our ambulance services DISCUSSION: The request from STEPS is three-fold including, a request for additional funds to run the service until December, the implementation of a user fee, and that STEPS be considered a regular service funded from City and County budgets. Additional Funds: STEPS is requesting an additional $76,000 - $45,600 from the County and $30,400 from the City. A $20,000 one-time transitional set-up cost has been included in the total amount. This set-up cost is a project management cost intended to be spent on training, tendering for the brokerage and dispatch, and the development of policies and procedures for the service. its area of service Countywide. be extending 8 1 I STEPS wi The proposal also Indicates that 2 Report to County Counc; STEPS While it is difficult to determine the impact of STEPS on the St. Thomas-Elgin General Ambulance Service, to date STEPS has not hindered or had any negative impact on the hospital based service. User Fees: STEPS is proposing to introduce a user fee for transfers other than those between two medical facilities. These transfers would be transfers that an ambulance would normally do (I.e. a transfer from a home to a London Hospital or a VON transfer to a doctor's office). Caution should be taken here and regulations set up and enforced to ensure that STEPS calls are only calls that, if STEPS was not in existence, an ambulance would normally do. The business communities in Elgin and St. Thomas are readily equipped with agencies that can provide services not normally provided for by our ambulance services. Consideration as a Regular County/City Service At this time it is premature to establish STEPS as a regular service in Elgin. The Land Ambulance Technical Advisory Committee and the Southwestern Ontario Ambulance Group are in the process of investigating potential avenues to improve the current ambulance service. Their recommendations will include an investigation of the use of a service such as STEPS; however until these committees determine the best options for Elgin and St. Thomas, it would be premature to firmly root this service into our budgets. Similarly, until we know what Middlesex is doing, if the five additional ambulance they have applied to the Ministry for are approved, and how their decisions for handling their non- emergency transfers will impact our services, we are not in a good position to determine what our call volumes will be and our need for a non-emergency transfer service. RECOMMENDA TlON: THAT the request by STEPS for additional funding of $45,600 be approved and funded from the Millrate Stabilization Reserve to allow STEPS to continue to operate until December, 2000; AND THAT the request by STEPS to implement a user fee be approved provided regulations are implemented and enforced to ensure that STEPS calls are only calls that an ambulance would normally carry out; to be a regular County service and its reviewed prior to the establishment of AND FURTHER THAT consideration for STEPS costs to be included in the County budgets be operating budgets in the year 2001. of which is respectfully submitted AI Chief Administrative Officer 9 1 Emergency Measures Co-ordinator J All correspondence to be addressed to: PO Box 520 - City Ha \ Annex St. Thomas..Ontario N5P 3V7 Te1ephoõe (519) 631·1680 Fax (519] 6~}:9q 19 Ii,', ¡:Z" ",'~, .,':' :.¡.,.~ . " .:.. ~..,.".,\."" 'u...,~" -- JOHN G. DEW ANCKER, P.Eng. Dirc:ctor of Environmental Services BURT LONG Manager of Operation PETER HEGLER, MASc. P.Eng Manager, Engineering & Transportation 2000 12 MAY cou,~r¡y r',;:r-, :",~,¡ ;\!. I.' "" .~w, ,,. ....:¡ P'l N ° ~¡'W'''''"''' .'- ,., ,,"'-"""""~ 1 e o. 5i'\J.:H"1ò!3 '~"", .:: ~~'---",::,) The Corporation of the City of St. Thomas May 09,2000 Mark G. McDonald Chief Adnúnistrative Officer County of Elgin Administration Building Drive Thomas Ontario N5R 5V1 450 Sunset St. Elgin Patient Shuttle Projects St. Thomas - Elgin Patient Shuttle Projects (STEPS) was initiated as the Elgin/City's Phase II CT AP (Community Transportation Action Plan) project during the early spring of 1999, with the intent to determine the feasibility of providing a low cost alternative for transporting medically stable patients who would not require an ambulance but who currently use the ambulance service for their transportation needs for the lack of a low cost alternative means of transportation such as STEPS. Since the responsibility for total funding of ambulance service now rests with local government, this demonstration project is very appropriate since it provides a transportation model that when adopted by local government, would allow for a more efficient use of the existing ambulance service and assist in avoiding future increases in the capital and operating needs of this service. The Councils for both Municipalities approved additional funding for the STEPS project to continue into the Spring of 2000 to introduce ambulette (stretcher service) and service to London, providing a fuller demonstration of the concept, and would acquire operating experience in the winter season. Thomas - CTAP, St. Re The attached report, STEPS Status Report April 2000, provides a summary of the findings, actions and recommendations by the STEPS Planning Group. Recommendations by the planning group are included in the report and have been repeated below. That the City and the County provide operating funds to continue STEPS stretcher and wheelchair service through the end of the Year 2000. The funding requirement for June 2000 through December 2000 is $56,000 for service costs and $20,000 for one-time transitional set-up costs, for a total of $76,000. Of this, the City share would be $30,400 and the County share $45,600. 20 I That STEPS introduce a user fee for transfers other than those between medical facilities, as defined by the Ministry of Health, and that income from such user fees be applied to providing additional service, or to reducing the STEPS funding requirement in future periods. 2 its service, and That beginning with the Year 2001, STEPS be considered a regular costs be included in the City and County annual operating budgets. 3 It is proposed that the requested funding allocation would be split between City and County. The City of St. Thomas will be asked to allocate $30,400.00 of the projects extension costs. The STEPS Planning Group is requesting $45,600.00 as the County's share of the project extension costs. The $20,000 for one-time transitional set-up costs will enable STEPS to develop operating policies and procedures, tender for the transportation and dispatch services, and retrain the using facilities to ensure that the users are replacing now emergency ambulance rides. Mr. Charles Fitzsimmons, Transportation Consultant with Techknow1edge Consulting and facilitator for the STEPS projects and other members of the STEPS Planning Group would be pleased to attend your next council meeting to present this Elgin - St. Thomas Community Transportation Project and assist with any questions or concerns County Councilors might have. Victorian Order of Nurses and Letters of support from Elgin Community Care Access Centre Extendicare, Port Stanley are attached to this letter. Respectfully submitted on behalf of the STEPS Planning Corrunittee, J~~,~;g Director Environmental Services Techknow1edge Consulting Thomas Members of the STEPS Planning Group Mr. Charles Fitzsimmons, Transportation Consultant, John Roberts, Transportation Coordinator, City of St. Karen Dunn, Emergency Measures Coordinator 1 2 cc: fØs[f!f: P(ltient Shutt e c/o Engineering Department City of St. Thomas PO Box 520 City Hall Annex 545 TalboiStreet St Thomas, Ontario N5P 3V7; Voice: 519-631-1680 x162; Fax: 519-633-9019 STEPS Status Report April 2000 Strong growth in Ridership Since January 1,2000, when stretcher service and service to and from London were introduced, STEPS operated a total of 555 non-emergency transfers: 93 in January, 191 in February, and 271 in March. Month Stretcher Increase Wheelchair Increase Ambulatory Increase Totals Increase January 24 18 51 93 February 33 27% 49 63% 109 53% 191 51% March 60 45% 50 2% 161 32% 271 30% Totals 117 117 321 555 Ambulatory Transfers Discontinued If this growth in ridership were left unchecked, STEPS funding frorn the City and County would be exhausted by the end of April. In order to make it possible for STEPS to operate until the end of May, was decided to eliminate ambulatory transfers in mid-April. These transfers had accounted for 60 per cent of all STEPS trips in March, a ratio that is much higher than expected, and much higher than experienced in Waterloo and Kingston. This suggested that many of these trips might not actually be replacing ambulance trips. Also, ambulatory patients can travel by other readily available and inexpensive means (taxi, volunteer driver). Average taxi fare for March was $47 ($44 average fare plus $3 brokerage fee). This indicated that by eliminating ambulatory transfers, STEPS could reduce its operations costs by as much as $7,500 per month t STEPS funding will be exhausted by the end of May 2000, at the introduction of this measure, it wi1\ have to cease operations. Even after which time it. STEPS has not produced an appreciable decline that STEPS is enabling Elgin ambulances to provide . "is assistance is reimbursed to the County by the receiving revenues that reduce the net cost of Presently, STEPS has successfully demonstrated the following concepts That it is feasible to provide a brokerage-type alternative non-emergency patient transfer service in Elgin-St. Thomas that combines public, private and volunteer sector transportation resources. That there is significant demand for this type of service, especially·once it offers stretcher transfers and travel between Elgin-St. Thomas and London. That the health care community will readily adapt to the service and make use of That growth in the need for ambulances is such that in ambulance cal are Conclusions I · · · · 22 generating volumes In fact, indications assistance to neighbouring municipalities. ""- municipality. In this way, STEPS is in effe ambulance service to the City and County that about 40 per cent of STEPS transfers are for residents of St. Thomas; 60 Elgin. This split corresponds closely to the relative shares of the ambulance Sampled data suggests for residents of 2. per cent budget That the introduction of a user fee for STEPS service might be feasible for non-interfaciltty transfers, since patients must pay an ambulance co-payment of $45 this type of transfer. 3. That given the present ambulance co-payment rules, by which inter-facility ambulance transfers are free of charge to facilities and patients, charging medical facilities a fee for STEPS service would be self-defeating, since the facilities would likely discontinue using STEPS, and revert to using 4. and is reducing stress on the local ambulance services, in Elgin and in neighbouring communities. ambulances exclusively. That by replacing ambulance trips, STEPS enhancing their availability for high-priority calls 5 STEPS generates revenues to offset its costs. Elgin ambulances that are assigned to calls in neighbouring municipalities generate a reimbursement to Elgin from that municipality. By freeing Elgin ambulances for assignment elsewhere, STEPS is in effect, generating ambulance reimbursements for the County. Reimbursements are expected to vary between $150 and $200 per transfer, whereas, the average cost of STEPS stretcher or wheelchair call is less than $64, leaving a net gain of between 86 and $136 per call, for an average of $lll. If STEPS generates 70 such replacement calls per month, its entire stretcher and wheelchair operating budget would be recovered by the County from ambulance reimbursements from other municipalities. 6 Recommendations That the City and the County provide operating funds to continue STEPS stretcher and wheelchair service through the end of the Year 2000. The funding requirernent for June 2000 through December 2000 is $56,000 for service costs and $20,000 for project management and evaluation, for a total of $76,000. Of this, the City share would be $30,400 and the County share $45,600. 1 STEPS be authorized to introduce a user fee for transfers other than those between facilities, and that income from such user fees be applied to providing additional or to reducing the STEPS funding requirement in future periods. That medical 2. item included as a regular line 23 STEPS be service, 3. That hereafter, and beginning with the Year 2001, in the City and County annual operating budgets. '2236 Fax 519·63 Mr. Charles Fitzsimmons STEPS Project Co-ordinator C/o Engineering Department City of St. Thomas P.O, Box 520, City Hall Annex 545 Talbot Street St. Thomas, Ontario N5P 3V7 Dear Charles: Congratulations on the success of the STEPS Project. The community in Elgin County has responded in a very positive manner to your service. Obviously, you met a need of clients that was not easily accessible in the past. It is unfortunate that this level of service will no longer be available, The Elgin Community Care Access Centre is in full support of this project, and would therefore like to offer this letter to you in the hopes that you will be able to secure funds to continue this invaluable service, Sincerely, ~ Nancy Fazacke O. NF/eh 24 . ·9907 519·63 ¡ ¡ . Centre 1-800-563-3098 Access N5P 4E3 Elgin Community Care 294 Talbot Street. Sl. Thomas, ON April 19, 2000 PROGRAMS VOLUNTEER Victorian Order Of Nurses Middlesex-Elgin Branch . Meals on Wheels. Volunteer Visiting PrQgrams - Palliative, Friendly, Dementia Volunteer Transportation . Caregiver Support· Diners"êlub. Congregate Dining . Safety and Security. Social Recreation . 175 S. Edgeware Road, st. Thomas, ON N5P 4C4 (519) 637-<;408 FAX: (519) 631-4798 1-800-201-0909 .,~- -...... CIT-r' OF ST. THOMAS ~r.:""""!UEn ~~i ~-:;td.':ä w . U APR 2 a 2000 18,2000 April CITY ENG'RS OFFICE STEPS C/O Engineering Department City of St. Thomas PO Box 520 St. Thomas, Ontario N5P 3V7 :£fuv Dear Mr. R<Jberts: This letter supports the STEPS program in seeking funding for the continuation of stretcher and wheelchair services to residents of Elgin County and the City of St. Thomas. Victorian Order of Nurses has participated as an active member on the Cornmunity Transportation Committee and has first hand knowledge of the funding challenges facing the STEPS program. N, a direct community service provider and referring agency, VON has also seen the benefits of the STEPS service and how it has improved rnobility and independence for people living in the community, especially in rural areas of Elgin County. On behalf ofVON we encourage City and County support for the continuation of the STEPS service. h;^ ha~ Lyn LeClair Manager, Health Services Sincerely, ~<c~ DJ. Srnale Manager, Volunteer Programs Caring for Life ~. VON CA~ADA VON Volunteer Programs, Elgin County, are dedicated to working within the Elgin Community to develop volunteer support services that will keep Elgin Residents living at Home with independence and dignity. 25 , EXTENDICARE -. THOMÞ,S ~.~,; ~ T:'....~. " ZUOO CITY OF ST ['¡q= r: ~ ~~..",,'1. e~· i_.' '" '. .. Iii MAY 1 May 8, 2000 o cny ENG'RS OFACE Annex Mr. John Roberts C/o Environmental Services City of St. Thomas PO Box 520 City Hall 545 Talbot Street St. Thomas, Ontar N5P 3V7 .0 Mr. Roberts: ort Re: STEPS - Letter or Su Dear that the STEPS St. Thomas-Elgin Patient Shuttle service may be discontinued. care an to and from long term taxi was not It would be our view that this would be a mistake. Prior to the initiation of this service all transfers facilities and the hospital, for example, had to be undertaken by ambulance when transport by private car or option. We have been advised that there is a possibility With the downloading of funding responsibility for ambulance services to the municipal level and thereby directly to the local taxpayers, STEPS was an effort to reduce the costs of transportation where ambulances had been used in the past. From our perspective, STEPS has proven itself as an effective service for non-emergency medical transfers and we would urge the continuation of this service. Yours truly, 1J6 N5L Charles Marczinski Administrator ExtendicarelPort Stanley, 4551 East Road, Port Stanley, Ontario. Phone: (519) 782-3339 Fax: (519) 782-4756 cnh yortstanley@extendicare.com 26 2000 JUN 5 LONDON Health Sciences Centre 1bgether we care, we /earn, we discover. County of Elgin Administration Building 450 Sunset Dr. S1. Thomas, Ontario N5R 5Vl Mark G. McDonald Chief Administrative Officer S.T.E.P.S. St. Thomas-Elgin Patient Shuttle Attention: Re: 2000. May 31 Dear Mr, McDonåld: Please accepnhis letter of supportfòr the ¿ontinuationòf stable, ongoing funding for the S.T,E.P,S. Program. We are Renal Social Workers who work with Dialysis patients at London Health Sciences Centre, South S1. Campus. A number of our patients have used the S,T.E.P.S. Program (either taxi, wheelchair van or stretcher service) and have found it to be timely, consistent and in general very satisfactory. Although the service was identified as a pilot program, we and our patients were disappointed when service was discontinued. While these patients are now coming for dialysis by alternative means, these arrangements have been less than satisfactory. Kidney dialysis is a life-sustaining medical treatment required for people with kidney faìlure. People receiving in-centre hemodialysis treatments are required to travel three times a week for treatrnent and without this treatment they will ultirnately die. These patients are often elderly impede their ability to drive. Due to the physically taxing and exhausting nature of treatments, it is difficult for most dialysis patients to safely drive themselves, Most dialysis patients are either elderly and/or disabled, and therefore have limited incomes. This affects their ability to purchase affordable transportation. While'some dialysis patients have family who may help with their transportation,other patients have no farnily support in this regard, or family members are unable to assist with transportation. and/or disabled with multiple medical problerns that · · · · 27 Telephone (519) 685-8500 375 South Street, London, OntarIO, Canada N6A 4G5 . Victoria Campus LONDON Health Sciences Centre 'lbgether we care, we /earn, we disoover. 2 We believe that S.T.E.P.S. offers a cost-effective, viable transportation service for dialysis patients in Elgin-St. Thomas, and hope that this letter will assist members of Elgin County Council at their June 13,2000 meeting to make an informed decision. We ,would appreciate a written response in this regard. Thank you for your consideration. r~ Joan Spittal M,S,W" C.S,W. Renal Social Worker ~ Yours truly þi~ ~~v Catherine Hooper M,S,W" C.S.W. Renal Social Worker Centre Kathy Anderson- Kidney Foundation of Canada (London Chapter) Karen Peters - Coordinator, Southwestern Ontario Regional Self-Care Dialysis Anne Sawarna - Social Work Professional Practice Leader Catherine Sellery - Coordinator, Adam Linton Unit c,c, 28 Telephone (519) 685-8500 375 South Street, London, Ontario, Canada N6A 4G5 . Victoria Campus COU\\HV OF ELGIN A\)MIN!,STRPçnVE SERVlGt,S 2.000 JUN 6 THE KIDNEY FOUNDATION OF CANADA SOUTHWESTERN ONTARIO CHAPTER London Health Sciences Centre, Westminster Campus 800 Commissioners Road East, P.O. Box 5375 London, Ontario N6A 4G5 Tel: (519) 685-1007 Fax: (519) 685-6459 E~mail: kidney@execulink.com Website: www.execulink.com/--kidney . June 5, 2000 Mark G, McDonald County of Elgin, Administrative Building 450 Sunset Dr. St, llhomas, ()ntario NSR SVl Dear Sir: llhis is a letter to express my concern about the lack oftransportation for dialysis patients in Elgin County. When the Steps Program was cancelled for ambulatory patients, it threw many people into turrnoil. With the short notification the social workers were left scrambling to get the patients to dialysis, Most importantly the dialysis patients were put into a potentially danger situation, If they miss dialysis it could be fatal. What if they don't have the financial ability to pay for someone to drive to London? Some may have gotten in their car and driven themselves when dialysis can leave you sleepy and weak. Living with renal failure and dialysis is life changing and traumatic. We seem to maIœ their lives more difficult by adding continuing worries to their already tumultuous lives, If llhe Kidney Foundation does assist people with their costs for transportation on a last resort only. llhere are over 500 people on dialysis in London at the present time. llhe majority of them come from out ofthe city limits and we can't possibly help everyone, there is money available to assist the dialysis patients in Elgin County, we would gratefully appreciate it. Sincerely, Kathy Anderson Reg,N. Patient Services Coordinator CHARITABLE REGISTRATION No Counci Report to Count Paul Vandenberg FROM: May 29, 2000 Alternative Work Arrangements DATE: SUBJECT: NTRODUCTION/BACKGROUND The idea of Alternative Work Arrangements (AWA's) is not new; in fact it has been around for more than 15 years and has gained popularity in recent years Many municipalities have implemented some form of AWA's in their workplace The complexity of today's families and varying schedules for dual parents and single parents makes flexible working hours attractive to many employees AWA's allows employees to have a different work schedule than the current standard, which is currently 08:30 - 16:30. While there are many forms of AWA's the first and foremost consideration is ensuring that the needs of the county are addressed. This proposal addresses the needs of the employer while providing a new benefit to the non-union employees, providing a win-win for both sides. The key elements throughout this discussion are that the employees will be required to work the same 70 hours per pay period and that there is no additional cost to the County in implementing or maintaining this policy is win- and employees, creating a policy that to both the employer DISCUSSION AWNs offer benefits win situation Benefits to the Employer · Able to attract new employees who are expecting flexibility from employers · Ability to retain current staff by providing new, creative benefits · No financial cost to the County of Elgin Benefits to Employees: · Ability to plan working hours around their lifestyle · Sense of trust and empowerment is bestowed upon the employees 29 There is no one AWA plan that is definitively the best plan for all organizations, the best AWA plans are created to match the needs of the corporation. Key to a good plan is taking into consideration the departments size, needs and functions. Even the specific employees responsibilities and position should be carefully considered. Reviewing the structure of the County of Elgin, the two non-union sections should have different plans to reflect the responsibility and requirements of the positions involved. The management team should be given more flexibility to plan their day. Much like any business owner who knows the tasks that must be completed, and often works long days during peak times and takes time off later when work slows down The proposed AWA plan to meet these needs would be or in to Management Team: True Flextime · Members determine their own start and finish times. · Additional time worked each day can be used to take one full day off per week, part there of, as long as 70 hours are worked by the end of each pay-period. This plan is based on the honour system and the discretion of the manager ensure the needs of the corporation are met. The Warden has the right to adjust the CAO's flextime. The CAO has the right to alter the Department Head's flex-time Time sheets will be submitted to their supervisor to track hours worked and kept the Human Resources Department. Accumulated time off must be used in the current year that it · · · · was earned NOTE: At the conclusion of the trail period, effective January 2001, policy 4.50 would be amended to eliminate the 5 days off in lieu. Most of the Management Team has already accrued this time for the current year. · In-Commands: True Flex with Core Hours Members determine their own start and finish times. The core hours of 9:30 - 11 :30 and 1 :30 - 3:30 must be filled. Additional time worked each day can be used to take one full day off per pay-period, in consultation with their manager, as long as 70 hours are worked by the end of each pay-period. Time sheets will be submitted to their supervisor to track hours worked and kept the Human Resources Department. Accumulated time off must be used in 2nd · · · · was earned 2nd it the current year that n · n-Command their appoint one person as NOTE: Each department head wi Regular Non-Union Employees: Staggered Work Hours The regular non-union staff should be allowed some of the privileges of AWA's but with more structure to meet the department needs with no additional supervision required by the . 30 below. list the managers Employees choose a work schedule from Additional time worked each day is accumulated to allow one day off every pay-period. This time must be taken within the current two pay-period cycle. The office supervisor has the right to change schedules, reduce the number of choices below, and reduce time-off to ensure the needs of the department and County are met. Road employees wi defined. other be clearly which wi the construction season during be exempt · · · Note Employees have the option to work % hour more each day, to a maximum of 7 hours accumulated during two pay-periods, to be eligible for one day off with pay. CONCLUSION AWA's have passed the test of time as effective methods of offering flexibility to staff members while continuing to meet the needs of employers. This is an additional benefit that is widely recognized by potential and current employees, and is often considered more desirable than some financial benefits. RECOMMENDATIONS That the report and policy entitled Alternate Working Arrangements dated April 12th, 2000 be approved for implementation for a six month trial period and staff be directed to report back to Council. ~. Paul Vatfdenberg Human Resources Officer nderh Approved for submission by Mark McDon Chief Administrative Officer 1 3 1 Section: , County of Elgin Subject: Alternative Work Arrangements Human Resources Policy Manual Policy Number: Date Approved Revision Date Last NU Purpose Code Page n recognition of the growing need of many employees to balance work, family and personal responsibilities, the County of Elgin endorses and supports the concept of alternative work arrangements (AWA's). These flexible work options offer a variation on the traditional five-day week of seven hours per day. AWA's are based on voluntary employee participation, The balance between employee needs and the needs of the organisation is often difficult. Maintaining service delivery standards and ensuring operational feasibility must always be considered and never compromised. ¡cation This policy applies to all non-union employees for the County of Elgin. There are three plans outlined below, one for the Management Team, one for the 2nd In-Commands, and one for the Regular Non- Union group, which reflects the responsibility and expectations for these positions A Benefits The proper use of flexible hours should result in mutual benefits to the County, employees and clients. Success of the arrangement will be measured by the extent to which it results in better service to clients/members of the public, and a healthier work climate. Supervisors and employees should take this goal into consideration before entering into an AWA agreement. 32 2 The three plans are outlined below: there of, as the needs of n the Human part Management Team: True Flextime Determine their own start and finish times. Additional time worked each day can be used to take one full day off per week, long as 70 hours are worked by the end of each pay-period, This plan is based on the honour system and the discretion of the manager to ensure the corporation are met. The Warden has the right to adjust the CAO's flextime. The CAO has the right to alter the Department Head's flex-time Time sheets will be submitted to their supervisor to track hours worked and kept Resources Department. Accumulated time off must be used in the current year that it or 1. · · · · · · was earned 2nd In-Commands: True Flex with Core Hours Determine their own start and finish times. The core hours of 9:30 - 11 :30 and 1 :30 - 3:30 must be filled Additional time worked each day can be used to take one full day off per pay-period, consultation with their manager, as long as 70 hours are worked by the end of each pay-period. Time sheets will be submitted to their supervisor to track hours worked and kept in the Human Resources Department. Accumulated time off must be used n · 2 · · · · was earned it the current year that n · n-Command Regular Non-Union Employees: Staggered Work Hours Choose a work schedule from the list below. Additional time worked each day is accumulated to allow one day off every other pay-period This time must be taken within the current two pay-period cycle. The office supervisor has the right to change schedules, reduce the number of choices below, and reduce time-off to ensure the needs of the department and County are met. Road employees will be exempt during the construction season. which will be appoint one person as their 2nd NOTE: Each department head wi 3 · · · clearly defined · 7 hours Note Employees have the option to work % hour more each day, to a maximum of accumulated during two pay-periods, to be eligible for one day off with pay. iP ~. ~ 3 Procedure Application - Employees must complete an AWA Participation Agreement form, Schedule "A' (attached), including a proposed bi-weekly schedule. 1. implementation date. Staff report to the Management Trial Period - A six-month trail period shall commence upon the input and concerns will be compiled by Human Resources in a Team at the end of this period. 2. a defined period of time, subject to renewal no later after evaluation by the employee Supervisor and Duration - All AWA agreements are for than December 31st of each year, Department Head. 3. Scheduling - To facilitate department scheduling and maintain full coverage, each employee's AWA schedule must be constant, including pre-determined scheduled days off. The size of the department, vacation time, and the employee's role within the department will be considered when creating the AWA schedule. 4. Approval Process - Prior to approval, Supervisors must review proposals thoroughly, ensuring the efficiency of each work unit and considering operational and service requirements. Participation will be approved based on whether service requirements can be met, subject to modifications, where necessary. 5. When a scheduling conflict occurs, each department will be responsible for developing a schedule that ensures fairness to all those participating and meets operational requirements Each AWA agreement must be modified to reflect these changes prior to approval. Prior to implementation, the AWA Participation Agreement must be signed by the employee, Supervisor and Department Head and reviewed by Human Resources to ensure compliance with this policy. will renewal to Renewal of Existing AWA Agreements All existing AWA agreements in each work unit terminate on December 31st of each year and will be reviewed collectively prior to ensure fairness for all those participating and to maintain full service. 6. must re-submit 1st, Employees wishing to continue their existing AWA agreements on January proposals no later than December 1 st of each year. year that two schedules per to submit AWA Changes - Employees have the opportunity would change the hours worked on the: 1st day of summer 1 st day of winter 7. schedule should give their regular to Opting Out of Agreement - Employees reverting back 60 days notice to their supervisor. 8. Monitoring - Human Resources will be responsible for maintaining ongoing monitoring of the program, as well as providing general information and assistance to participating departments 34 9. 4 n suspension or may result Failure to Comply - Failure to comply with specified conditions discontinuance of the employee's AWA. 10. temporarily altered or Suspension of AWA - Any and/or all AWA's may be discontinued suspended by management for the following reasons: 11. operational/productivity/performance concerns vacation/statutory holiday periods staff training/conferences illnesses/bereavement leave or other absences emergency circumstances transfer/promotion to or from a new work uniUteam a) b) c) d) e) f) AWA Reaulations Disclaimer-The AWA Plan is a privilege for all non-union employees subject to the supervisor's discretion for the staffing needs of their department. While every effort will be taken to accommodate the AWA Policy for employees, the needs of the corporation must be met. 1 Attendance Records - Employees must complete bi-weekly time reports accurately and adhere to the established work schedule. Time sheets should reflect actual hours worked and employees should not record any hours for scheduled time off. 2 Participants shall not reduced to less than Breaks and Lunch Periods - Breaks are a safety and service requirement. accumulate breaks towards hours worked. The lunch period shall not be thirty minutes 3 Personal Appointments - Whenever possible, personal appointments should be scheduled for the employee's regular time off. On occasions where this is not possible appointments requiring less than Y2 day or less, time can be made up throughout that pay-period. Where more than Y2 day is required, this time must be used as a vacation day or a LOA day. 4 be the Vacation - Vacation accrual for employees participating in staggered work hours will calculated based on the "normal" hours of 7 per day and 35 per week, in accordance with applicable vacation schedule. 5 with was Employees taking earned vacation must record the actual number of hours used consistent their AWA schedule. For example, an employee using vacation on a day when he/she scheduled to work 7.5 hours, must deduct 7.5 hours from his/her vacation bank. 6 be Sick Leave - Sick leave accrual for employees participating in staggered work hours wi calculated based on the "normal" hours of 7 per day and 35 per week. 7 be wi statutory holidays for Statutory Holidays - As statutory holidays are a non-earned credit, paid based on "normal" working hours of 7 per day. 8 For statutory holidays which fall on work days when an employee is scheduled to work more than 7 hours, the employee may adjust the remaining hours in the week or use accumulated vacation, overtime or floating holiday hours to make up the difference, subject to supervisory approval. If this is not possible, the employee may revert to his/her "regular" schedule for that cycle. - 35 5 full-time employees wi based on "norma Bereavement Leave - As bereavement leave is a non-earned credit, all be entitled to bereavement leave provisions, as per the applicable policy, working hours of 7 per day. 9 When bereavement leave is taken on a work day for which an employee is scheduled to work more than 7 hours, the employee may adjust the remaining hours in the week or use accumulated vacation, overtime or floating holiday hours to make up the difference, subject to supervisory approval. If this is not possible, the employee may revert to their "regular" schedule for that cycle. be based on "normal" working hours of 10. Jury Duty/Court Attendance - Days off for Jury Duty wi 7 per day. When bereavement leave is taken on a work day for which an employee is scheduled to work more than 7 hours, the employee may adjust the remaining hours in the week or use accumulated vacation, overtime or floating holiday hours to make up the difference, subject to supervisory approva If this is not possible, the employee may revert to their "regular" schedule for that cycle. Overtime - If an employee is required to work the AWA scheduled day off, due to unforeseen circumstances, additional time off will be credited to the next pay-period. 11 be training courses and conferences wi 12. Training/Conferences - Employees attending outside paid based on the "normal" work hours of 7 per day. For outside training/conferences, which fall on a workday for which an employee is scheduled to work more than 7 hours, the employee may adjust the remaining hours in the week or use accumulated vacation, overtime or floating holiday hours to make up the difference, subject to supervisory approval. If this is not possible, the employee may revert to their "regular" schedule for that cycle If the outside training/conference falls on a scheduled day off, the employee may take another day off in lieu within the same pay period which is mutually convenient to the employee and immediate supervisor. 36 REPORT TO COUNTY COUNCIL FROM: CLAYTON WA TIERS, MANAGER ENGINEERING SERVICES DATE: APRIL 12, 2000 SUBJECT: STRUCTURES IN LOWER TIERS Introduction This report provides further information to the report titled "Structures in Lower Tiers" from January 31, 2000. It also serves to illustrate the value of the structures in both the Lower Tiers and the Upper Tier. Discussion/ Conclusion The current County of Elgin system classifies any structure that uses a deck/superstructure to transfer the load to the foundations as a bridge. Any structure that uses a combination of significant granular layers and a pipe or box is classified as a culvert. It is only necessary to inspect structures greater than 3 meters or 20 feet every two years. It is prudent to inspect structures less than 3 meters at least every 5 years. There are three alternatives to consider with respect to the Lower Tier Structures: 1. Lower Tier maintains ownership and contracts out inspection/management 2. Lower Tier maintains ownership and County completes inspection 3, County assumes ownership of all structures The principal benefits to the County assuming ownership of the lower tier structures are: ~ achieve legal and safety requirements ~ moderate expenditures ~ cost savings The charts on pages 2 and 3 illustrate the total number of structures per municipality, average age, replacement costs, and the costs per year to maintain each set of infrastructure. The weighted average age and weighted average cost are shown for bridges and culverts, If we assume lifespans of 100 years for bridges and 125 years for culverts, we can calculate the cost to maintain each system per year. The addition of the cost to maintain/year for both the bridge and culvert systems is shown on the bottom line of each page 37 2 Page 2 Upper Tier Structures 100 -------_.....:..- - 8 27.6 $ 816,250.00 $ 6,530,000.00 $ 65,300.00 4 38.8 $ 975,000.00 $ 3,900,000.00 $ 39,000.00 6 66.0 $ 616,666.67 $ 3,700,000.00 $ 37,000.00 14 46.0 $ 748,214.29 $10,475,000.00 $104,750.00 13 29.5 $ 596,153.85 $ 7,750,000.00 $ 77,500.00 10 41.8 $ 1,130,000.00 $ 11,300,000.00 $ 113,000.00 2 37.5 $ 700,000.00 $ 1,400,000.00 $ 14,000.00 Cost to Maintain/year($) Expected Lifespan= Total Cost($) Ave. Repl Cost ($) Ave. Age (years) Num. Of Struct. BRIDGES West Elgin Dutton/Dunwich Southwold Central Elgin Malahide Bayham Aylmer $ 45,055,000.00 $ 450,550.00 Expected Lifespan = 125 57 40.2 $ 790,438.60 Total = Weighted Ave. Age= Weighted Ave. Cost= CULVERTS 9 49.1 $ 166,666.67 $ 1,500,000.00 $ 12,000.00 14 36.6 $ 185,714.29 $ 2,600,000.00 $ 20,800.00 16 38.6 $ 183,333.33 $ 2,933,333.33 $ 23,466.67 15 35.0 $ 185,000.00 $ 2,775,000.00 $ 22,200.00 19 28.5 $141,176.47 $ 2,682,352.94 $ 21,458.82 4 20.8 $ 300,000.00 $ 1,200,000.00 $ 9,600,00 0 0.0 $ - $- $- Cost to Maintain/year($) Total Cost($) Ave. Repl Cost ($) Ave. Age (years) Num. Of Struct. West Elgin Dutton/Dunwich Southwold Central Elgin Malahide Bayham Aylmer $13,690,686.27 $109,525.49 3 38 Total = 77 Weighted Ave. Age= 35.4 Weighted Ave. Cost= $177,801.12 COMBINED Weighted Ave. Age= 37.4 Weighted Ave. Cost= $ 438,400.64 Total Replac. Value = $ 58,745,686.27 Cost to Maintain/yr = $ 560,075.49 Page 3 LOWER TIER STRUCTURES BRIDGES #Of Ave. Age Ave. Struct. (years) 100 Cost to 10 41.0 $132,500.00 $ 1,325,000.00 $ 13,250.00 2 70.0 $ 150,000.00 $ 300,000.00 $ 3,000.00 7 53.6 $ 292,857.14 $ 2,050,000.00 $ 20,500.00 17 46.5 $ 388,000.00 $ 6,596,000.00 $ 65,960.00 16 49.1 $ 214,000.00 $ 3,424,000.00 $ 34,240.00 10 59.6 $ 255,000.00 $ 2,550,000.00 $ 25,500.00 2 38.5 $ 1,000,000.00 $ 2,000,000.00 $ 20,000.00 Maintain/year($) Expected Lifespan = Total Cost ($) Replacement Cost ($) West Elgin Dutton/Dunwich Southwold Central Elgin Malahide Bayham Aylmer $ 18,245,000.00 $ 182,450.00 Expected Lifespan = 125 Cost to Total = 64 Weighted Ave. Age = 49.6 Weighted Ave, Cost = $ 285,078.13 CULVERTS 26 31.8 $91,153.85 $ 2,370,000.00 $ 18,960.00 23 50.7 $ 102,173.91 $ 2,350,000.00 $ 18,800.00 12 24.1 $ 92,083.33 $ 1,105,000.00 $ 8,840.00 17 33.0 $ 87,647.06 $ 1,490,000.00 $ 11,920.00 17 36.2 $ 99,117.65 $ 1,685,000.00 $ 13,480.00 7 41.4 $ 102,857.14 $ 720,000.00 $ 5,760.00 1 70.0 $ 100,000.00 $ 100,000.00 $ 800.00 Maintain/year($) Total Cost ($) Ave. Repl Cost ($) Ave. Age (years) Num. Of Struct. West Elgin DuttonlDunwich Southwold Central Elgin Malahide Bayham Aylmer $ 9,820,000.00 $ 78,560.00 39 4 103 37.1 $ 95,339.81 Total = Weighted Ave. Age= Weighted Ave. Cost= 41.9 $ 168,053.89 COMBINED Weighted Ave. Age= Weighted Ave. Cost= Total Replc. Value = $28,065,000.00 Cost to Maintain/yr= $ 261,010.00 Page 4 Conclusion The total cost to maintain the Upper Tier bridges is $450,550.00 and the total for culverts is $109.525.49, The yields a total yearly cost of $560,075.49 for the Upper Tier structure system The total cost to maintain the Lower Tier bridges is $182,450.00 and the total for culverts is $78,560.00 The yields a total yearly cost of $266,010.00 for the Lower Tier structure system necessitate staff Alternatively, the County could provide inspection services only, which would rearranging the Construction Technologists work schedule and hiring additional summer for the construction season ( see separate report). Recommendation That a by-law be prepared to assume from the lower tiers all structures greater than 3.0 meters in span and that the 2000 Engineering Services Budget be increased by $261,000 to account for load capacity evaluations, inspections, capital and miscellaneous projects. RESPECTf FOR SUBMISSION ITTED MA: ONALD CHIEF ADMINISTRATIVE OFFICER 40 MANAGER , ) CLAYTON I ENGINEER REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 2000 SUBJECT: CONNECTING LINKS IN LOWER TIERS JANUARY 31 DATE the Lower Introduction At the April 13, 1999 County Council meeting of the report on Connecting Links in Tiers was deferred to a future meeting for discussion prior to the 2000 budget. Discussionl Conclusion Connecting links are roads that are owned by the local municipality but had a provincial designation. These roads provided a "connecting link or continuity" to the provincial highway system. These roads are in the Villages of West Lome, Port Stanley, Aylmer, Belmont and Port Burwell as well as two sections in Port Bruce that connected the new highway to the old highway. is other implications of the County " lists the capital costs (work that County Council directed staff "to investigate the costs and assuming responsibility for connecting links" - Table I and required in 1 to 5 years) and annual road maintenance costs Continuity of the road system is the main focus of the County to assume the roads. The link in West Lome, or Graham Road, would connect with County Road 76 on the north and south limits of the village. In Belmont, or Belmont Road, the link would connect with County Road 74 on the north and south limits of the village. The link in Aylmer, or John Street, would connect with County Road 73 on the north and south limits of Aylmer. The link in Port Stanley, Colbome StreeU Bridge Street, would connect with JoesphStreet Hill and Carlow Road. The link in Port Burwell, or Robinsion Street, would connect with Bridge Street and Wellington Street. 2 The above cases require that the County assume the roads for continuity. The old connecting link will connect roads on either side of the village to a county road. In the case of Port Bruce the County Road connects to the same point. Therefore this road acts like a crescent, which is a local road. This is similar to Port Stanley where the County requires only a portion of the old connecting link, we do not require the road from the west side of Carlow Road to the beach, 4 PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, M¡ ENGINEERING SERV\' DATE: JANUARY 31,2000 SUBJECT: CONNECTING UN ; IN LOWER TIERS !\NAGER CES The implications of assuming the roads are liability, annual maintenance costs and capital costs. The County's liability would increase but there would be a corresponding decrease at the lower tier. The annual County road maintenance allocation would increase by $19,800 with a corresponding decrease in the lower tier municipalities. Also an annual increase in the capital budget of $90,000 would be required every year to meet basic minimum capital needs. The Draft 2000 Engineering Services Budget has not accounted for these expenditures however should Council wish to ,proceed the following recommendation is presented now part of now part of the mit Recommendation That the County assume all of Graham Road in the former the Municipality of West Elgin; and, That the County assume all of Belmont Road in the former Municipality of Central Elgin; and, That the County assume all of John Street in Aylmer; and, That the County assume Bridge Street from the west limit of Carlow Road to the east limit of Colborne Street and Colborne Street from the south limit of Bridge Street to the Port Stanley north limits in the former Village of Port Stanley, now part of the Municipality of Central Elgin; and, That the County assume Robinson Street from the north limits of Port Burwell to the south of Wellington Street in the former Village of Port Burwell, now part of the Municipality of Bayham; and Lorne Village of Belmont, West Village of Line to the Municipality of roads south of the south limit of Dexter That the County revert al Malahide; and further, ($19,800 for That the Engineering Services 2000 Budget be increased by $109,800 maintenance allocation and $90,000 for capital allocations). R SUBMISSION MAR NALD CHIEF ADMINISTRATIVE OFFICER 42 RESmw:iÁr~ Y SUBMITTED CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES CONNECTING LINKS ROADI STRUCTURE TRANSFER FROM LOWER TIER MUNICIPALITIES TO COUNTY OF ELGIN TABLE I MUNICIPALlTYI KILOMETERS ANNUAL ROAD ROAD # TOWNSHIP STRUCTURES CAPITAL MAINTENANCE 4 CENTRAL ELGIN 1.97 $285,000 $5,500 PORT STANLEY LIFT 0 BRIDGE (*) 19 BAYHAM 0,86 $30,000 $2,400 73 AYLMER 2.70 $315,000 $7,500 JOHN STREET BRIDGE 0 JOHN STREET CULVERT $5,000 74 CENTRAL ELGIN 1.59 $310,000 $4,400 BELMONT BRIDGE 0 76 WEST ELGIN 1.96 $240,000 $5,500 I , TOTALS $1,185,000 $25,300 (*) This report assumes that central Elgin will maintain the lift bridge at its cost. All capital costs will become a County responsibility. CONNECTING LINKS ROADI STRUCTURE TRANSFER FROM COUNTY OF ELGIN TO LOWER TIER MUNICIPALITIES TABLE II MUNICIPALlTYI KILOMETERS ANNUAL ROAD ROAD # TOWNSHIP STRUCTURES CAPITAL MAINTENANCE 73 MALAHIDE 1.96 $0 ($5,500) I , TOTALS $0 ($5,500 43 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 10.2000 APRIL DATE SUBJECT: ROAD 42 LAKE BANK EROSION Introduction The continuing erosion of the lake bank adjacent to Elgin County Road 42 East of Port Burwe obligates us to explore the possible solutions and choose the most appropriate and economica one. Discussion Lake bank erosion in this area is caused by an underground perched water table and by wave action from the Southwest. Sediment is removed from the bottom of the slope and is transported easterly by lake currents. The perched water exits the bank at mid cliff height causing weakness and structural collapses. The collapsed sections are then eroded by wave action and the process repeats. Theses two processes result in general bank erosion at a rate of 1.5 meters per year and in gullying which can erode 25 meters in a few days. nclude: the gullying effect have been used to delay The protective measures that ).> Placing fi stumps, and straw bales to prohibit erosion ).> Using tiles, stone, and filter cloth to convey groundwater ).> Planting vegetation to hold surface cover to combat the Although these solutions have successfully slowed the erosion gullies, a solution general lake bank erosion is necessary. Three possible solutions are as follows Relocate Road Relocating the road one concession North to Glen Erie Line would require replacement of one bridge, removal of one bridge, property widening, and road reconstruction for 6.8 kilometers. The costs would be $350,000 for the bridge replacement, $100,000 for the bridge removal, $50,000 for the property acquisition, and $220,000/km for road reconstruction. The total cost of this solution would be $1,996,000. Build breakwater: A breakwater could be constructed along the lake bank at a cost of $3,1 OO,OOO/km for 6.4 kilometers. This would include either importing large stone from Northern Ontario or building an on site concrete batch plant to build large pier blocks. This option would also require the completion of an Environmental Assessment. The total cost of this solution would be $19,840,000, 2 44 Page 2 FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 10,2000 SUBJECT: ROAD 42 LAKE BANK EROSION APRIL DATE Do Nothing Continued mitigation of the gullies could proceed until the general lake bank erosion consumed the road. After that time motorists could be permanently detoured to either County Road #45 or to Glen Erie Line. The total cost for this solution would $75,000 for the year 2000 escalating to $300,000 in 2010 at which time erosion protection would become uneconomical. Regardless of the solution chosen, safety to the public should be of prime concern. The local road superintendent should continue to monitor the erosion gullies weekly. If the erosion gully sites encroach within 25 meters of the traveled roadway, then the road section would be immediately closed and the County notified. The shortest detour route would then be used for all the traffic. Conclusion The third solution (Do nothing) is the least costly but does not achieve the responsibility of the County to provide arterial routes for the travelling public. Safety is also compromised with this solution, as the lake bank becomes closer and closer to the traveled roadway. The second solution (Build Breakwater) provides an excellent method of erosion protection for urban areas, and has been performed in Port Stanley and in Port Burwell. This solution becomes uneconomical as total length increases and urban density is reduced. As well as protecting the lake bank, a road reconstruction would be required on this section within the next five years bringing the total cost higher. The first solution (Relocate Road) maintains the County's responsibilities to the public while moderating total costs. It is a long-term solution and provides for the highest level of service of the three options. Lakeshore Line would remain open for many years. After ten years it would resemble Gray Line in West Elgin with incomplete throughway. After fifty years it would resemble the situation south of Nova Scotia Line in Malahide with access through side roads only. 3 4q Page 3 FROM: CLAYTON WATTERS. MANAGER ENGINEERING SERVICES 10.2000 SUBJECT: ROAD 42 LAKE BANK EROSION DATE: APRIL Road 42 one County Recommendation That the County of Elgin proceeds with the first solution of relocating concession to the North. This includes the following steps: ~ Form an agreement with Bayham for assumption of Glen Erie Line ~ Begin property acquisitions for a 100 foot right of way ~ Budget for an expenditure of $2,000,000 ($400,000 per year for five years in reserve) ~ Begin engineering survey and design OR SUBMISSION MAR ONALD CHIEF ADMINISTRATIVE OFFICER 46 RESPE~ 'jjUBMITTED ;'~i\j¡¡j¡f CLAYTO D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 10,2000 APRIL DATE SUBJECT: CONTRACT WORKERS Introduction The Engineering Services Department was directed to explore the need for additional staff resources to free up the Construction Technologist time to conduct bridge and culvert inspections for lower-tier municipalities. Discussion/ Conclusion During the construction season, numerous projects throughout the County of Elgin require the full time presence of an Engineering Services employee. Inspection and monitoring of our construction contracts are prudent and necessary steps. They ensure quality of work, completion of individual items and accurate measurement of quantities completed. Demand for Engineering Services employees' time on construction sites peak during the summer season. Non construction related projects such as parking by-law, speed zones, intersection studies and consolidating by-law updates typically get shelved until late in the fall and during the winter. Approximately $3m is spent annually on the construction program. two the Having reviewed the requirements of the construction season, staff believe by hiring additional summer students would meet the needs of the department and allow Technologist to conduct the inspections. The result would be that construction contracts are monitored more appropriately and that Engineering Services staff would have time to aid the lower tiers with engineering projects. Proper monitoring can save precious dollars during the construction phase. The approximate cost for these students is $15,000.00. the the 2000 months during workers each for four Recommendation That the County of Elgin employ two contract construction season SUBMISSION RESPEfTIiULL Y SUBMITTED I., MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 47 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES TOWN OF AYLMER ID:S19-76S-1446 APR 05'00 16:26 No.OOS P,01 fA 'row. OF &~L"lCa c:oHCIL RBBOLVrIO. . Co_C~ ~r:a KAR 2 ~ ~ ..................1..... 1btJ'" br . .-...-~...... --.. t!h¿41M~4M'.L..... "That the Counc' of the Town of Aylmer request that John Street not be Included in the ounty of Elgin's Connecting Link Program; and further, That the Town of Aylmer request the County of Elgin that it be exempt from the financing of Its proposed Connecting Link Program," ~ ~ llee i ~ el. I 110. 48 02 19 P 005 No 25 15 RPR 05'00 ID:519-755-1445 RYLMER OF TOWN AYLMER RBfilOLUrIO. or 2'011'. ; ; ~ . ....... /IJ//,L 4 . ~ ~«4é-d~f~~~~ ~...- "That prior to the ¿unty of Elgin giving consideration to assumIng bridge structures greater thai ,tree, that the County Engineer be requested to present his report r, 0 this matter directly to lower tier municipalities for thei ~ns ...... 1'...... CoaIaaU. MAR 2 ï . . . . ... .. . COUIICIL . . . . *-4 br SaccaDded ~ 49 CQUNCIL CORRESPONDENCE -.Lune 13, 2000 AMO Nominations - 2000-2001 Items for Consideration Association of Municipalities of Ontario, Request for Board of Directors. (ATTACHED) 1 George Gilvesy, Chairman, The Ontario Flue-Cured Tobacco Growers' Marketing Board, re: Province-Wide Smoking Policy Resolution. (ATTACHED) 2 Chris Stoneman, Fish Habitat Management-Ontario Area, Fisheries and Oceans, with copy of correspondence to 1) Town of Fort Frances; 2) Township of South Stormont; regarding the County's position concerning the Maintenance Guidelines for Municipal Drains, (ATTACHED) assistance' (Walkerton) 50 Brockton Communication re: AMO Member 3, 4. Page BB2 p, 01 ~ Directors 1 519 633 7661 CLERK-Elgin CO FAX NO, 416 97 6191 B5/16/BB B8:44:56 EST ASSOCIATION OF?-) MAY-16-00 TUE 08:58 AM AMO Â~. AssociL'lfion of Municip.,liri('! of OntMìo (5 Pages) VIA FAX: May 2000 Council Heaù and Members 01' TO the Secretary-Treasurer is Secretary-Treasnrcr, AMO accordance with the Association's goveming by-law, the 2000-2001 AMO Board omircelors Jim I'ine, Please be a(lvisc(I that in reql1Csting nominations to Attached please und FROM: be held at tha 2000 Annual Meetil/g, and w .~uve 0/1 the AMO Executive Commil/ee al/d will required ( .\'U/llllwry of the ofjìces for which electio",I' an e.stimatè of the al1l1ual time commiTment the AMO Board oj' Direc:tOI~' e appear on the ba110t for elections to individuals who arc cluly nominated wi qualified ofa names Bom!. The confcr~11cc were elected at the February 2000 ROMNOGRA CaLlc.u~ Directors for the Rmal AMO ny-law No. I !'lease note, thaI il1 accordance wilh While canùid'llcs arc not required to have the endorsement of ¡heir council to seck election to serve as "volnnteer on (he Board, given ¡he lime and financial commitment rcqulrcd, they arc ellcollrnged to do so. lfyour municip3lity wisiles to nominale a p~TS011 for clCc\lOn to the ]3oal'd of Directors, it should submit a resolution indicatl\1g the fu! amu of ¡he nominee, his or her municipal title, and lhe office fOr whict1111~ person is being nominated. via fax at be retch/cd \Inti Association wil tha Form to the Nominations be accepted beyolld NomínstiQI Executive Direclor. 1101 omlnatio1\s using tbe nUnched AMO or mail to the ~ltention of!'a! Moyle, Monday, ,July 31st, 2000, Nominll Piease fOlward 971-6191 ),01,011 (416) 4:30 date. to confirm their 4,2000 Augus lions will AMO office on or beror. to the election process. via fax by thc ¡nfol'lnatlon as be provide further contact., w to candidates an AI ol\1 I1~llon inf01111ation, please cont~ct the AMO's Director of Corporate Services -G19 -ax: 41 G-97 -9856. 6-97 E6.Tcl:4 52 M5G I 327. '('01'01110, 01110 this l!'YOL1 have any questions regarding Shamd Kcrur, at (416) 971-9856 ex 70 Sllite P{I¡,fUlj!\'-J()(I() y Ave. NI\IJ.\'l'/\C/Jf/J01·JJ11IiU:C.'110MJOOr.JWfJ/II/li(llItl, Univer~¡ 39:3 1 519 &33 7&&1 CLERK-Elgin Co Page 883 FAX NQ 416 971 6191 p, 02 Annual Time Commitment AMO Executive Committee and Board of Directors devotc for to The following is an estimate ofthe amount Mtime an individuals can normally expect sClvìce on the AMO Exccutive COlnmilteo and the AMO Board ofDireotors 85/1&/88 8B:45:37 EST ASSOCIATiOn OF?-) MAY-16-00 TUE 08:58 AM AMD .~. ^~~I)cia1i()n of MlIt1idpalítìes of Ont.-.rio 10 days 5 days 5 -8 days 3 days 6 days Executive Meetings Board Mcctlngs Meetings Consultation AMO Conference Othcr COLl1mitments (various meetings, ele) Board Meetings Bo,'lrd meetings are normally be1d 011 the Sunday prior to tbe AMO Annual Conference in A,lgUS and normally on the fourth Friday in November, February, April, and hmo. The February, Apri Augnst, and Novcmber meetings are held in Toronto. The June meeting is normally helLl in the Presidcnt's home l11unioipality. Executive Meetings Executivc meetings are normally held on the fomth Priday ofthc month, Tn August, the Exccutive meets on the Saturday immodiately prior to thc AMO conference. Caucus Directors AMO Caucl\s Directors arc only askelllo attend thc 5 Board m00tings, although many BoaI'll 11embcrs also scrve on AMO Task Forces, -9856 . Fox: 416.971-619 6-97 53 E6 . Tel: 4 Onl,1rio MSG TOI'onto, 70 ¡"fJl/ Suite P'I'·~II8/'1.JlJna Universily Ave, 1I!f,F07(IM10Da\NW1¡I/IIJI!'¡1 393 , 1//.\111'\(11 N 85/16/88 88:46:12 EST ASSOCIATION OF?-) 1 51'3 633 7661 CLERH-Elgin Co Page 884 MAY-16-00 TUE 08:58 AM AMO FAX NO, 416 971 6191 p, 03 ¿~. Summary of Offices AMO Board of Directors A~l\odi\lion of MlInici¡JilI¡ti(i'~ of Ontlujo 2000-2001 Positions to be Elected Elections will be held for the 2000-2001 AMO Board of Directors as follows: · President Elected allurge (2 year tcrm) (I elccted official) · Secretary-Treasurer Elccted at large (2 year term) (I mUl1cipal cmployee) · 5 Northern Caucus Directors Elected by eonslil\Jeney (I year term) (4 electecl olTIcials, 1 municipal employee) · 5 Small Urban Caucus Directors I-ilectcd by constituency (I year term) (4 elected omcials, 1 municipal employec) · 5 CO\lnty Caucus Directors Elected by constitucncy (1 year tcrm) (4 eJected oflìcials, I nH1I1icipal cmployee) · 7 Largc Urb¡m Caucus Directors Elected by constituency (I year lem,) (6 elected omcials, Imul1icipal employee) · 7 Regional Cauc\ls Directors Elecled by constituency (1 year t01111) (7 eleeted ()flicials) · 7 Toronl() Caucus Directors Elected by constltueney (1 year term) (7 eleoted ofJ1eials) 393 Unive"i¡y Ave., Suite 170 TOro'1to, O"t¡¡rio MSG H(, . Tel: 416-971-9856. F¡¡x: 416-971-619 N,¡( 1~('!'\C( I'{JI)III{{\FUXfJ()Nt~(itJ~W/ I' ¡!lIIII~11 pl/t·k¡/>/I1.:H)I)I}.rvl,t! 54 B5/1~/BB B8:4~:4~ EST ASSOCIATION OF?-) 1 519 ~33 7~~1 CLERH-Elgin Co Page Ems MAY-16-00 TUE 08:59 AM AMO FAX NO, 416 971 6191 p, 04 Â~. Summary of Offices AMO Board of Direc:tors A&.¡oc."¡"fion of Municil)at¡,its uf Ontario 2000-~!OO1 - Overview of AMO Elections Process Caucus members all sIt tin Boord of Directors Voting de/egatc$ elect PI"¿rldltht anó Secretary.. TreasiJ"~"~ p/v~ Caucus representlflv<c.f for their chosen Constituency (Com:ur .fI111:13 1IIt'.t-PNs/r/ønh" frø", fhCJH ~/t:t:t~. éK~CfJtl lc Committee constituted by By-low def/nlt/on ~~~ C~~un0 -,-,~. (La~~ ~-~ ~5:~~')' ~~ Urban ------ E) E) (~) -"'--,,-- Represented by voting delegates at annual meeting of memhers AMO Mombor Munlcipalitlos Voting Delegates select a Constituency to res present their interests . elected at Rural Conference 393 University ^ve.., SLJito 1701, Toronlo, Ontario M5G 1 E6. Tel: 41 [,·971-9856. f~x: 416-971-619 N. \U~'('r\C'(JI1}f1ff1IV:I.ß(,T/('jM:(¡(¡'J\M)tllbWfW rllr./'lIl,"'J()(I(I, \01' 55 Page ElEIfj 05 p, CLERH-Elgin Co 6191 416 97 1 519 fj33 7fjfj1 FAX NO, ASSOCIATION OF?-) AMO MAY-16-00 rUE 08:59 AM EST 19 El5/1fj/EIEI El8:47 NOMINATION FORM 2000-2001 AMO Board of Directors; ! , ¿~. Assnci;\lion nf Munid 1~lít¡cs of Onld.riu 11 It is the rcsJ)o"sibilÍly or Ihe )crson being nominalt'd 10 file a (:olt\plcte and iu.:c.:uratc Nomination FC)fnl. Thi!; form may be: ~cnt \Ii" f;¡x a.t (4"1 M ';71 a() 1 ~n or mail to the attentiQn of Pat Moylc, fJr\c(:utíVI! Dín~clor. Nomination, will b~ r~cdv~d unlil 4::10 ~,I11, on Monday, July :11'1, 2000. Nomi""linn, will n01 be accepted beYI)nd that da'e, Type or P PLEASE lhe ballot pape on 1)0;.) tOð[ [s i Nomlnce' Returning Oml,:l!r, 01 the CIl Ie (SLlb cct lo agrccrncr o Munid¡;,,¡ Employee l:Il":(I('d Ü((¡c.' I;) I ~O -.~.,.....----- NOI'l'lil,,\cc's MUlliCipJlity: -..-".--, No-O o Ve, ....,....- membcr of AMO? -...,.....-. a , pT<"cnlly -'-'-'~- icipalily Mllt)ICip.l! TìtlL,: ---'~"'.'t"_. Full Acinic,,: " 1"1 ho N()n~lt1c(Jfs ---.,.-, Nomincc's ...~._- Nomlf1ov'!I. Address: .,~,..".__. Homc Phone No, ..~~._",.._.- B~I$il1C.J!is Ph()l1~ No. fiLlet' \" do hcn~'uy comen Nom;n.JLion Form ;]m t"lornin.:Ücd. in ¡h iorwllle! _.--.. rhe Nominee mentiollcd be el<:"cLed <lnd to hold Ih~ o((ice 1__.. nornrniJ 20_.. ¡fied to qUi) om 0\ ck'clMl:1 d,ryof anrJ , I", \ D(Jcl~1rcd -,--, 1100) _.,,,~- (SrgnL1lLtrC of NOI is thc!Õc clc-cIIOn$, do h~I'd)y !j.Üisric.'d Lh.Jl' such Norn¡m'¡: Ontilr[O I'D o(fid.1t~ (lVCr rH:.'IJ ril0d with me élnd aT Munl(:ipcdilícs<: I,.) arurcmcnljoned NtXT) AMO omc:"" I, the Chlr.'f RcrlHntnu O((¡l:I:.'r <tppoilltc":d by lh~ ^5soc!üllrm of (:crU(y Ih¡¡1 I hJlv(~ <'lXlIlYllncd rh,~ Nomil'ülion Form of I'·· qll,]l1ficJ TO Go non1inilt, ) the omcc tndic-¡'¡(.'d ;,bov " Oi1{C' Rcn~iv, fiud) ~,,"~_. )1~la (.c' Ing Ornce "fChi"f Rulllil " {Sigl1i:1t 9 -6 Fax: 416-97 6-971-9856. E6.Tel:4 56 Torol)[o, O"¡¡¡río M5G 70 l'f rjilf~:f,.:J()Ij/),II~'IJ $uílc 393 University Ave, N·IU~¡¡,I"lIIJJQ ·III\f!.E(,'rJOM~( O(J1NtllJ J"'Ii~ The Ontario Flue-Cured Tobacco Growers' Marketing Board P.O. BOX 70, TILLSONBURG, ONTARIO, CANADA N4G 4H4 . TEL. (519) 842-3661 FAX. (519) 842-7813 u._ --'" May 23, 2000 MAY 25 2000 r Dear Municipal Officer: As an elected municipal official for our tobacco growing region of Southwestern Ontario, we would like to bring the attached resolution, proposed by the AMO Board, to your attention. This resolution will be on the floor at the next annual AMO meeting in Ottawa in August 2000. I am certain our Board members and fellow producers would be interested in hearing your thoughts and intended approach to the proposed resolution We look forward to your response. Sincerely yours, THE ON o FLUE-CURED TOBACCO GROWl IARKETING BOARD tJ ~ r:~ ~ c7'Ooò George y ¿J. Î I Chairm ~~ /kd 57 ,- Proposed AMO Conference Resolution 43 ~ - Province-Wide Smoking Policy - WHEREAS it has been determined that second-hand tobacco smoke is a health hazard because of its irritating and discomforting properties, adverse effect and risk to heaith, and to persons who reside and work in the Province of Ontario; and WHEREAS it is desirable to provide for the regulation of smoking and second-hand smoke for the health, safety and welfare of the person who reside and work in the Province of Ontario and for the better protection of persons from conditions injurious to health; and WHEREAS the Province of Ontario has implemented initiatives through public health programs and targets regarding the air quality with programs such as the DriveClean program and by prohibiting smoking on school properties; and WHEREAS provincial iegislation and regulation would ensure a uniform approach and thus a level playing field for the public and other affected stakeholders throughout the Province of Ontario and would ensure a viable approach in regulating smoking in public places and workplaces: and WHEREAS matters with respect to health clearly fall under the mandate of the Government of Ontario; IW' THEREFORE BE IT RESOLVED THAT AMO seek the Government of Ontario's commitment to safe guard the citizens 9f all municipalities in a uniform and consistent manner from the health hazards that result from smoking in public piaces and workplaces; and FURTHER BE IT RESOLVED THAT AMO petition the Government of Ontario to recognize its health protection role in this regard and to immediately move to a provincially established smoking policy and standard, W 58 Pêches at Océans .+. / Vo/rerlferellce Yourf¡J1: Bayfield 867. chemin Lakeshore C,P. Box 5050 Burlington (Ontario) L7R4A6 Instltut Fisheries and Oceans Bayfleld Institute 867 Lakeshore Road P.O. Box 5050 Burlington, Ontario L7R 4A6 NOlrerðferetj, Our file 2000 \If¡f;.'t 1"l May 9, 2000 The Town of Fort Frances P.O. Box 38 Fort Frances, Ontario P9A 3M5 COUNTY OW; ELGlt\h f'.nMiNIS1RÞ:TNE SERVICE!), G. W. Treftlin, Clerk Attention: Dear Sir or Madam: Letter of Support for Elgin County Position I have received your letter, dated April II, 2000 supporting the position of the County of Elgin regarding the Maintenance Guidelines for Municipal Drains, as outlined in their solicitors letter. RE: Our Departmental Legal Services Unit has responded to Mr. Courey's letter, which outlined the County of Elgin's position. Our Department Legal Services Unit have concluded that Fisheries and Oceans Canada (DFO) does have authority to regulate the harmful alteration, disruption or destruction of fish habitat in agricultural drains. I have attached the complete response from our Departmental Legal Services Unit for your reference, Our intention with the development of the Class Authorization and the accompanying Guidelines for Maintenance Activities in Agricultural drains is to provide an effective and streamlined process for reviewing works in drains that may impact on fish habitat. Through the Class Authorization systems, the majority of drains, which do not contain fish habitat, will require no further review. Where this system has been in place in Huron- Perth counties, the drainage community has found it to be of great benefit. We remain committed to working with the agricultural community to provide a system that is streamlined and practical to meet the needs of both agriculture and the requirements of the Fisheries Act. Science Coordinator Area {){<-<-4. ot'h,ru'~Yl C,,,-, Chris Stoneman Impact Assessment Biologist/Habitat Fish Habitat Management-Ontario R. Nault, M.P. H, Hampton, M.P,P. Kenora-Rainy River Association of Municipalities of Ontario County of Elgin c.c. 59 Canadã .+. VOlreréfere/lce Notre réference Yourfil, Our file 5200-40 MAY 26 2000 Pêches et Océans Bayfield 867, chemin Lakeshore C,P. BQx5050 Burlington (Ontario) L7R 4A6 Instllut Fisheries and Oceans Bayfield Institute 867 Lakeshore Road P.O. Box 5050 Burlington, Ontario L7R 4A6 14 19,2000 Township of South Stormont P.O. Box 340, 4949 County Road # Ingleside, Ontario KOC 1MO May Betty de Haan, Clerk Attention: Dear Madam Letter of Support for Elgin County Position I have received your letter, dated May 1, 2000 supporting the position of the County of Elgin regarding the Maintenance Guidelines for Municipal Drains, as outlined in their solicitors letter. RE: Our Departmental Legal Services Unit has responded to Mr. Courey's letter, which outlined the County of Elgin's position. Our Department Legal Services Unit have concluded that Fisheries and Oceans Canada (DFO) does have authority to regulate the harmful alteration, disruption or destruction of fish habitat in agricultural drains. I have attached the complete response from our Departmental Legal Services Unit for your reference, Our intention with the development of the Class Authorization and the accompanying Guidelines for Maintenance Activities in Agricultural drains is to provide an effective and streamlined process for reviewing works in drains that may impact on fish habitat. Through the Class Authorization systems, the majority of drains, which do not contain fish habitat, will require no further review. Where this system has been in place in Huron- Perth counties, the drainage community has found it to be of great benefit. We remain committed to working with the agricultural community to provide a system that is streanílined and practical to meet the needs of both agriculture and the requirements of the Fisheries Act. ~o'lIn~ LJ, JW .jv' Chris Stoneman Impact Assessment Biologist/Habitat Science Coordinator Fish Habitat Management-Ontario Area 60 A.M.O. John Cleary, MPP County of Elgin Canadã C,C Ministère de la Justice Canada Department ofJustice Canada .+. and Oceans Legal Services Unit - Fisheries Department ofJustice Station 800, 8th Floor 200 Kent Street Ottawa Ontario KIA OE6 (613) 990-2291 (613) 990-9385 Tel Fax (519) 682-1146 VIA FAX May 5, 2000 Paul Courey Paroian Raphael Barristers & Solicitors P.O, Box 178 13 Queen Street N. Tilbury, Ontario NOP 2LO Drains Maintenance Guidelines for Agricultural Re: Dear Mr, Courey: Your letter addressed to Ms. Stoneman at the Department of Fisheries and Oceans, dated February 1, 2000 has been forwarded to me, counsel for the Department of Fisheries and Oceans, for a reply. I understand this letter was sent in response to the Department of Fisheries and Oceans' draft document entitled "Agricultural Drain Maintenance- Guidance to meeting requirements of the Fisheries Act". Your letter raises three concerns that I can identify a statement that the federal government does not have jurisdiction under the Fisheries Act to regulate agricultural drains unless those drains are also natural watercourses: 1 councils and decisions regarding the harmful alteration, disruption and destruction of fish habitat with respect to agricultural drains should be made by municipal councils, in this case, the Council of Elgin County; and having Conservation Authorities in a position to "police' "approving" the actions of the municipal councils. municipal 2 3 With all due respect, I am of the opinion that these concerns are unnecessary. I believe these concerns arise rrom a misunderstanding of both the Fisheries Act and the Department of Fisheries and Oceans' proposed approach. I would like to address these concerns in turn. 1 6 5/5/00 Page 2 Jurisdiction The Constitution Act (1867) gives Canada the jurisdiction to regulate "sea coast and inland fisheries." As part of that jurisdiction, s. 35(1) of the Fisheries Act makes it an offence to harmfully alter, disrupt or destroy fish habitat. Section 35(2) permits the harmful alteration, disruption or destruction of fish habitat under conditions set by the Minister of Fisheries and Oceans. The Department of Fisheries and Oceans is not claiming jurisdiction over agricultural drains. The Department of Fisheries and Oceans is only exercising its powers in protecting fish habitat, and is only regulating the effects of drain rnaintenance on fish habitat. I I would also like to point out your assertion that the Fisheries Act "is legislation designed to protect and regulate the commercial fishing industry" does not fully describe the design of the Fisheries Act. The Fisheries Act regulates not only commercial fisheries (including bait fisheries) but also subsistence and recreational fisheries. This includes areas that contribute directly or indirectly to- these fisheries. alteration of fish habitat Although you raise an interesting point about the ability of municipal councils to balance the competing interests, it is irrelevant to the issue at hand. A decision to authorise the harmful alteration, disruption or destruction of fish habítat under the Fisheries Act can only be made by the Minister of Fisheries and Oceans or Department of Fisheries and Oceans officials acting in the normal course of their duties. This conclusion is as a result ofthe specific wording of s, 35(2) of the Fisheries Act, s. 24(2) of the Interpretation Act, and principles of administrative law. Councils should make decisions re al Munici 2 I believe you have raised this point because of a concern that Conservation Authorities will be in a position to issue s. 35(2) Fisheries Act authorizations governing agricultural drains and municipal councils. The Conservation Authorities will not have, and indeed caunot have, this power. al councils and "a; " Conservation Authorities council activities 3 The Drains Guideline and Class Authorization Process does not permit Conservation Authorities to issue authorizations under s. 35 of the Fisheries Act. As I indicate above, only the Minister of Fisheries and Oceans or Department of Fisheries and Oceans officials acting in the normal course of their duties can issue as. 35 authorization. The Department of Fisheries and Oceans will issue Class Authorizations to Drainage Superintendents care of Conservation Authorities, The Conservation Authority will, as a result, be able to inform the municipalities which drain maintenance work requires the 62 5/5/00 Page 3 , municipality to approach the Department of Fisheries and Oceans for further information and which maintenance projects can proceed pursuant to the Class Authorization. The criteria enabling the Conservation Authorities to inform the municipalities are set out in the Guidance Document drafted by the Department of Fisheries and Oceans. This Guidance Document has been sent to all municipalities for comment. As you are aware, Conservation Authorities do have a limited role with respect to drains as set out in the Drainage Act. Amongst other things, Conservation Authorities are notified, pursuant to the Drainage Act, of proposed maintenance of drains where a variation of an assessment is required. Additionally, it is administratively more efficient for the Department of Fisheries and Oceans, in expanding their pilot program, to deal with the far fewer Conservation Authorities than the numerous municipalities in Ontario. The goal of the Class Authorization process is to reduce the time and effort needed to obtain an authorization for drain maintenance that harmfully alters, disrupts or destroys fish habitat. There is no intent to have Conservation Authorities "police" or "approve" drain maintenance projects, Consequently, it is reasonable for the Department of Fisheries and Oceans to work with the Conservation Authorities to enable municipalities to more efficiently obtain the required authorizations to harmfully alter, disrupt or destroy fish habitat found in agricultural drains. Please be aware that should a municipality wish to directly approach the Department of Fisheries and Oceans for an authorization, they can of course still do so Should this program be successful, it is anticipated that in the future drainage superintendents, appointed by the municipalities, will fulfil the role played by the Conservation Authorities. This is already occurring in the pilot program in Huron-Perth counties. summary: The Department of Fisheries and Oceans does have jurisdiction to regulate the harmful alteration, disruption or destruction of fish habitat occurring in agricultural In 1 in councils drains; municipal councils cannot issue Fisheries Act authorizations for the harmful alteration, disruption or destruction of fish habitat; and Conservation Authorities are not in a position of authority over respect of fish habitat in agricultural drains. municipal 2. 3 see by the "cc" below, I have copied Ms. Stoneman on this letter. For your , I understand that she will be forwarding this letter to the municipalities that have contaced her on this issue. As you will information, 63 5/5/00 Page 4 I trust this clarifies the proposed approach and addresses your concerns. Yours truly, ~þ !Ý- Mike Rayner Counsel cc: Christine Stoneman, DFO, Central & Arctic, Burlington 64 Page BB2 01/02 P CLERK-Elgin Co. 6191 416 97 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-) AMO PM EST JUN-Ol-00 THU 04:3 8&/81/88 22:52:53 Association of Municipalities ef Ontario ~t1. 393 Univertj,il\f Avenue, Suitø 1701 Toronto, ON M5G 1 E6 (416) 971-9656' fax: (416) 971-6191 amaH; amo@amo.municom.com Tel art AI URGENT Please ensure thatthis Alert is forwarded immediately to the Head and Members of Councl and the CAD and Clerk. 00/011 2000 Alert June 1 BROCKTON (WALKERTON) NEEDS YOUR HELP s asking its members to. help the Town's desperate need for assistance As you are no do.ubt aware, en May 21", the Tawn of Bracktan was shacked by an environmental discevery of E,cali bacteria. This finding resulted in public water services being terminated. To. date, seven residents have died as a result af the bacteria with hundreds af others falling ill. Individuals and businesses are facing perso.nal and financial hardships as a direct consequence o.f the pro.blem. AMO o.fThe Town af Brocktan On behalf To.wn Cauncil has annaunced the establishment o.fthe "Bracktan Respanse Centre" as a step to. assist residents This adjustment measure will be led by Sarb Fisher. As a past MPP for the area, Barb brings credibility, contacts, knowledge and skills necessary to. effectively work with the municipality and its community, federal and provincial partners. The abjective af the centre is to. "Provide suppo.rt and services to. meet the needs o.f individuals, businesses and the braader cammunity as they reco.ver fro.m the effect of the E.co.li cantaminated water supply," One o.f the needs identified to. date has been the develo.pment af an "emergency fund" fer residents. This fund wi pro.vlde fao.d, emergency lo.dging fer fammes and emo.tio.nal support services, Funding do.natians received fram municipalities, service groups and cammunity graups will help to. directly make a difference to. Sro.cktan residents Municipalities have a Io.ng traditio.n af helping each other out during times o.f crisis. The ice sto.rm relief effort is a recent example af municipal caaperation, Should you wish to. make a contribution or speak to. Barb Fisher further about this matter, please contact: The Walkerton Branch of the C.I.B,C. 302 Durham Street East Walkerton, ON NOG 2VO Telephone (519) 881-3380 OR Barb Fisher Brockton Response Centre 100 Scott Street Walkerton, ON NOG 2VO Tel: (519) 881-0002 (After June 2,2000) Moyle, Executive Director at (416) 971-9856 Ext. 306 79 ~ Pat more Information contact: For COUNCIL CORRESPONDENCE - June 13. 2000 enda Betty Hanley, Office Manager, Elgin-St. Thomas Health Unit, with a copy of the Auditor's Report and Financial Statements to December 31, 1999. (LETTER ATTACHED - copy of audit available upon request) Consent A Items for Information 1 the County's Randy Millard, C.A.O.lClerk, Township of Malahide, supporting resolution concerning the CRF calculation 2 Susan McConnell, Community Relations Co-ordinator, and Bryan D. Hall, General Manager, Kettle Creek Conservation Authority, concerning the publication of the Elginature project. (ATTACHED) 3. Howard Noseworthy, General Manager, Ontario Fur Managers Federation concerning provincial legislation regarding fur trapping (ATTACHED) 4. The Honourable Paul Martin, Minister of Finance, acknowledging Council's resolution concerning the Canadian Neutron Facility at Chalk River. 5. thanking Counci Shirley Vojin, Secretary, Rodney-Aldborough Agricultural Society, for the increase in funding to the Fairboard. (ATTACHED) 6. AMO Member Communication, 1) "Results of the AMO Board of Directors Meeting' 2) "Toward More Effective Rural Economic Development in Ontario a Timely and Relevant Project"; 3) "Bnul' ('" II ,I.' ~ "AMO Confirms it will Help Restore Confidence in Municipal (ATTACHED) 7 Systems" The Honourable Tony Clement, Minister of Municipal Affairs and Housing, with Order in Council appointing Mr. Donald Pearson to the Elgin and St. Thomas Housing Authority. Water 8, re: Infrastructure Initiatives announced Ontario Super Build, Communications Bulletin in the May 2,2000 Budget. (ATTACHED) 9. 10. The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, acknowledging Steve Peters support of the drainage program (ATTACHED) (ATTACHED) The Honourable Dan Newman, Minister of the Environment, re: Ontario's Drinking Water and concerns with E. coli in the water supply. (ATTACHED) Agency re: safety of water supply CEO. Ontario Clean Water Paul Scott, 11 12. Minister of Steve Peters, M.P.P., Elgin-Middlesex-London, with an open letter to the Health and Long-Term Care concerning hospital funding (ATTACHED) 65 13 ,2 N, Roy Main, City Administrator re: City Council's resolution on Health Unit Governance. (ATTACHED) 14. Valerie Clark, Regional Information Co-ordinator, Elgin/Middlesex, Ministry of Agriculture, Food and Rural Affairs, outlining OMAFRA's services, (ATTACHED) 15 The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, re: Ontario's agricultural and horticultural societies. (ATTACHED) 16. Ron Running, Manager, Water Resources, Ministry of Natural Resources, re: low water levels, (ATTACHED) NOTE: "Ontario Water Response - 2000" booklet available at Administrative Services. 17 Joseph P. Dion, Director, Policy and Public Affairs, Federation of Canadian Municipalities, re: 2000 FCM Policy Book Development. NOTE: 2000 FCM Policy Book available at Administrative Services. 18 The Honourable Ernie Eves, Minister of Finance, re: calculation of municipal costs resulting from the elimination of the Ontario Farm Tax Rebate Program (ATTACHED) 19. K. G, Sloan, Administrator/Clerk, The Corporation of the Municipality of Central Elgin with resolution authorizing the County to take on the responsibilities under the Provincial Offences Act. (ATTACHED) 20. The Honourable John Baird, Minister of Community and Social Services, re: support for child care fee subsidy guidelines. (ATTACHED) 21 22. The Honourable David Turnbull, Minister of Transportation, regarding the need to re- open a Driver Education Centre in the Elgin/St. Thomas area. (ATTACHED) Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspendence 1) from the Minister of Agriculture and Agri·Food concerning the competitiveness of the agri, food sector; 2) from the Minister of Natural Resources concerning the problem of rabies; and 3) to the Minister of Health and Long Term Care concerning the governance of the Elgin-St. Thomas Health Unit. (ATTACHED) 23. The Honourable Elizabeth Witmer, Minister of Health, advising that she is unable to attend the Mortgage Burning Ceremony at Bobier Villa and sending her regrets. 24. Task Force on Rural Child Care and Early Childhood Education with invitation to a Special Forum on Rural Child Care June 19, 2000. (ATTACHED) 66 . 25, elgin st.thomas 99 Edward Street Telephone: (519) 631-9900 health unit St. Thomas, Ontario N5P 1 V8 Fax: (519) 633-0468 April 28, 2000 Ms Linda Veger County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Linda, Enclosed is a copy ofthé Auditors report and Financial Statements for the year ended December 31, 1999. At its March 8, 2000 meeting the Board of Health passed the following resolution: "that the surplus & reserve in the amount of $700,000 be returned to the rnunicipalities" A cheque in the amount of $415,520. is enclosed which represents 59.36% of the $700,000. accumulated surplus. Yours truly, M'-1i~ Betty Hanley Office Manager Enclosures 67 ~ ELGIN-Sr, rHOMAS HEALTH UNIT Financial Statements Year Ended December 31, 1999 and Auditor's Report to the Board Members, Members of Council, Inhabitants and Ratepayers of the participating municipalities of the County of Elgin and the City of St. Thomas 1 (519) 631-8250 (519) 631-8919 Telephone: Facsimile: 136 Centre Street St. Thomas, Ont. N5R 3A2 ~ RAVEN Charles T. Raven, Chartered Accountant AUDITOR'8_REPORT To the Board Members, Members of Council, Inhabitants and Ratepayers of the participating municipalities of the County of Elgin and the City of St. Thomas I have audited the balance sheet ofthe EIgin-St. Thomas Health Unit as at December 31,1999 and the statement of operations and surplus for the year then ended. These financial statements are the responsibility of the Health Unit's management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards, Those standards require that I plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In my opinion, these financial statements present fairly, in all material respects,- the financial position of the Elgin-St. Thomas Health Unit as at December 31,1999 and the results ofits operations for the year then ended in accordance with the accounting principles described in note I to the financial statements, 18,2000 February 2 ELGIN-ST. THOMAS HEALTH UNIT STATEMENT OF OPERATIDNS AND SURPLUS 1999 YEAR ENDED DECEMBER 31 1998 $1,671,648 1.1 73 .226 1999 $ 856,027 594.867 INCOME Operating grants Municipal County of Elgin City of St. Thomas 2,844,874 1,450,894 Province of Ontario 2.844.874 97,766 4,025 11,934 20,389 10,700 116,000 49,218 24,292 9.750 1.380.891 2.831.785 46,810 9,075 - 4,350 76,977 49,555 15,795 11.975 (Note 2) Other Environmental program - user fees - Ministry of the Environment Ministry of Health - clinics Ministry of Community and Social Services - CINOT Health Canada - tobacco enforcement Rentals Interest Other fees and recoveries Property enquiries Ministry of Health 344.074 214.537 188,948 3 3,046,322 TOTAL INCOME 2.873.099 2.906.052 SCHEDULE OPERATING EXPENSES 315,849 140,270 INCOME FROM OPERATIONS 426.434 742,283 742.283 SURPLUS, BEGINNING OF YEAR 140,270 ~ $ 3.153 $ 137.117 TRANSFER TO RESERVES SURPLUS, END OF YEAR 3 ELGIN-ST. THOMAS HEALTH UNIT BALANCE SHEET DECEMBER 3L 1999 1999 1998 ASSETS CURRENT ASSETS Cash $1,596,345 $ 955,679 Accounts receivable 29,367 8,370 Prepaid expenses 6.874 38.167 $ L632.586 $L002.216 LIABILITIES AND SURPLUS CURRENT LIABILITIES Accounts payable and accrued liabilities $ 197,071 $ 124,535 Deferred revenue (Note 5) 74,385 101,003 Due to the Ministry of Health 463.469 - 734,925 225,538 RESERVES (Note 6) 760,544 776,678 SURPLUS (Note 7) 137.117 - $L632.586 $ L002.216 Approved by the Board: Member Member ~ 4 ELGIN-ST. THOMASHEALTHUNIT NOTES TO THE FINANCIAL STATEMENTS 1999 YEARENDED DECEMBERJI ACCOUNTING POLICIES The financial statements of the Elgin-St. Thomas Health Unit are the representation of management prepared in accordance with accounting ,Policies prescribed for Ontario municipalities and their local boards by the Ministry of Municipal Affairs and Housing. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily involves the use of estimates and approximations. These have been made using careful judgements. I Basis of Accountin Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay, Fixed Assets are not reported in these if any, are included in cost and accumulated depreciation of fixed assets statements, Amounts expended to purchase such assets, The historical financial expenses. Deferred Revenue The Elgin-St. Thomas Health Unit administers other programs sponsored by the Province of Ontario whose fiscal years are different than December 3151, Any unexpended grant revenue for these programs at December 3151 is reported as deferred revenue on the balance sheet. PROVINCE OF ONTARIO - MINISTRY OF HEALTH GRANTS Effective for the 1999 fiscal year, the Ministry of Health will fund 50% of public health program costs. For the 1998 fiscal year, 100% of the funding responsibility for program costs was shared between the County of Elgin and the City ofSt. Thomas. 2. 1999 consists of the following: $1,350,067 14,766 16.058 funding for the year ended December 31 1999 Public health allocation based on actual spending One-time funding - Y2K and medical equipment Prior period funding for sick leave and accrued vacation pay Ministry of Health ~ $~,891 5 ELGIN-ST. THOMASHEALIH UNIT NOTES TO_THE FINANCIALSTATEMENTS 1299 YEAR ENDED DECEMBER 31 POST EMPLOYMENT BENEFITS The Health Unit makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its employees. The plan is a contributory defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Effective August 1, 1998, OMERS declared a contribution holiday, which temporarily suspended payments to the plan to December 31, 2001. The amount contributed to OMERS for 1998 was $44,591 3 LIABILITY FOR VESTED SICK LEAVE BENEFITS Under the sick leave benefit plan, unused sick leave can accumulate and employees may become entitled to a cash payment when they leave the Health Unit's employment. The liability for these accumulated days, to the extent that they have vested and could be taken in cash by an employee on terminating, amounted to $90,796 (1998 - $187,183) at the end of the year, A reserve has been established to provide for this past service liability and is reported on the Balance Sheet. An amount of$l 13,580 (1998 - $6,840) was paid to employees during the current year and is reported on the schedule of operating expenses. 4. 1998 Total 1999 Total Healthy at Heart Healthy Babies Healthy Children DEFERRED REVENUE 5 $289,145 1.398 $349,699 2.240 $53,865 $295,834 2.240 Receipts Grants Other 290,543 939 351 53,865 298,074 Expenditures Program costs 198.482 378.557 68.383 310.174 92,061 (26,618) (14,518) (12,100) (Deficiency) excess Deferred revenue, December 31, 1998 I£ 8.942 $ !Ql,0-º3 101.003 $ 74.385 16.688 $~lº 84.315 $ 72.215 Deferred revenue, December31, 1999 6 (519) 631-8250 (519) 631-8919 Telephone: Facsimile: ELGIN-ST. THOMAS HEALTH UNIT NO~ TO THE FINANCIAL STt N5R 3A2 YEAR ENDED DECEMBER 31. 1999 I(t RAVEN Charles T. Raven, Chartered Accountant RESERVES 6, $776,678) is made up of the following: The total balance of reserves of $760,544 (1998 1228 $ 37,538 739.140 1999 $ 39,404 721.140 For environmental program costs For future program costs and equipment $776.678 $760.5¿ .4 as the STATEMENT OF CASH FLOWS A statement of cash flows has not been presented in these financial statements information contained therein is readily apparent from the other financial statements. 7. 1998 $ 97,766 4.025 199~ $46,810 ENVIRONMENTAL PROGRAM Income User fees Ministry of Environment 8. $101.791 $ 76,047 22,601 3.143 $46.810 $37,031 6,626 3.153 Expenses Salaries and benefits Other program costs Transfer to reserve for environmental program $101.791 $46.8!Q LEASE COMMITMENT The Health Unit leases office space under a lease agreement with the County of Elgin. The minimum annual rental under this agreement for the year 2000 is $256,932. 9. PUBLIC SECTOR SALARY DISCLOSURE In 1999, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act, 1996, of$100,000 or more by the Elgin-St. Thomas Health Unit. 10. SCHEDULE ELGIN-ST. THOMAS HEALTH UNIT page 1 SCHEDULE OF OPERATING EXPENSES YEAR ENDED DECEMBER31. 1999 1299 1998 $ 753,541 $ 815,109 350,356 306,166 215,135 194,679 199,648 206,004 163,775 127,626 29,203 28,294 113.580 6.840 1.825.238 1.684.718 60,483 47,626 55,040 52,817 50,342 40,328 - 44,591 40,501 35,246 23,772 22,486 20,887 24,807 13,632 11,785 7,447 7,336 - 6,420 4,120 3,986 (29.586) (5.335) 246.638 292.093 69,715 78,214 61,803 57,510 35,650 59,552 5,000 30,078 14,238 16,281 8,250 8,492 7,815 6,393 3,605 2,163 - 1.640 206.076 260.323 ~ Salaries and wages Nursing Management Clerical and support Inspection and environment Nutrition and health promotion Maintenance and security Sick Fringe benefits Medical insurance Employment insurance Canada pension plan Agency pension plan Employer health tax Dental plan Workplace safety insurance Long term disability Group life insurance Supplementary unemployment benefits Vision and other Benefits to other programs Fees and honoraria Dental fees - CINOT program Dental consultant Acting medical officer of health Business administrator Audit and legal Medical Board leave payouts Personnel relations Tobacco enforcement I SCHEDULE Page 2 ELGIN-ST. THOMAS HEALTH UNIT SCHEDULE OF OPERATING EXPENSES YEAR ENDED DECEMBER 31. 1999 1999 1998 $ 63.506 $ 63.356 40.123 10.404 80.306 74.540 256,932 261,429 35,536 25,209 31,951 30,304 638 53.357 325.057 370.299 21,574 15,581 21,390 18,230 21,037 20,661 15,806 18,280 11 ,885 17,035 7,348 7,612 6,918 7,628 5,167 4,912 4,669 4,404 2,351 1,524 963 1.499 119.108 117.366 $2.906.0~2 $2.873.099 It: Travel Equipment Program materials and supplies Rent and utility services Main office - rent - maintenance and supplies - utilities - capital and property taxes Administrative Professional development Printing and supplies Telephone Insurance Equipment maintenance and rental Staff recruitment Fees and subscriptions Postage Bank charges Courier Other TOTAL OPERATING EXPENSES 87 John Street South, Aylmet, Ontatio N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca Township of MALAHIDE May 5, 2000 2000 8 MAY The Honourable Ernie Eves, Minister of Finance, ' 7 Queen's Park Cres., Frost Building, 7th Floor, Toronto, Ontario M7A lY7 Dear Sirs: RE: Community Reinvestment Fund Calculation passed the following Resolution on May 4, 2000: THAT the Township of Malahide Council supports the Resolution ofthe County of Elgin Council passed on April 25, 2000, concerning the calculation of the Community Reinvestment Fund (CRF). Malahide Township Council calculation AND FURTHER THAT the Province disclose full details of the CRF methodology prior to the beginning of the fiscal year. letter to us dated April 27,2000 s We look forward to hearing from you with respect to this issue. We enclose a copy of the County of Elgin' Yours very truly, TOWNSHIP OF MALAHIDE a~ R. MILLARD, C.A.O./CLjE RM:dw Copy - County of Elgin - Honourable Tony Clement, MMA&H - Honourable Steve Peters, MPP Council may 5.wpd err C:\1vlyFiles\diana's files\Randy\eves SUSAN E. WILSON Treæ;urer treasurer@township.malahide.on.ca Emai 68 RANDALL R. MILLARD C.AO,/Chi< Email: clerk@township.malahide.on.ca Kettle Creek Conservation Authority 44015 Ferguson Line, R.R, 8, St. Thomas, Ontario N5P 3T3 Telephone (519) 631-1270 Fax 631-5026 County of Elgin Attention: Sandra Heffren 450 Sunset Drive St. Thomas N5R 5V1 2000 COUNTY Of ELGIN ê'¡¡r:pv'C¡:P ..,.~ '!¡ ~ i ,¡"",i:;J 9 MAY May 4, 2000 Heffren Kettle Creek Conservation Authority has accepted naturalist David Martin's withdrawal from the Elginature project, effective May 1. 2000 Mrs Dear As publisher of Elginature, Kettle Creek Conservation Authority remains committed to exploring all options to bring the book to print. Education Co- ordinator Clifford Baron is examining options for individual or collaborative authorship, establishing a council of local expert naturalists and developing a new proposed work plan. We sincerely apologise for the delay in publication and we will return any individual or group donations as requested. However, we remain convinced of both the need for, and viability of, the publication When that plan is developed, we will consult with your group and ask for your continued support for Elgin County's one-stop cultural and environmental resource handbook. We are mindful of your commitment to the goals of Elginature and share them Clifford at 631-1270 its publication If you have any questions concerning Elginature, please ca or 631-5022, We remain committed to Sincere y, L . ~/P- Susan McConnell Community Relations Co-ordinator Kettle Creek Conservation Authority 69 . Printed on Recycled Paper @ Kettle Creek Conservation Aüthoray 44015 Ferguson Line, R.R. 8, 81. Thomas, Ontario N!5P 3T3 Telephone: (519) 631-1270 Fax: 631-5026 emall: kettleca@execulink.com "People in harmony with nature" COl!\I!Ti' 01: ELGIN õ"r\nINI,::;'rpt\'-'\l1.: <::;¡:!"U!~¡;:" ''i.~,_.h,,,,,,";.~,;1:\. .1~.L.......~n\f ...A:'ù 2000 12 f'-- IE C"'" ',p"",~ ,"" ,r'" í~-'}"11l1;1 _ tß.tl!'Ð \-:} MAY Mr. Dave Martin 2613 Avon Drive R. R. #1 Belmont ON NOL 1BO 9 May 2000 Subject: Elginature Dear Mr. Martin Further to your email dated April 29, 2000, terminating your involvement in the Elgil)ature project, I acknowledge your decision, and appreciate your withdrawal under the circumstances. As you have pledged, we look forward to the return of $3570 already paid to you under the contract, by May 31, 2000. Dave, it's important you understand the Kettle Creek Conservation Authority is committed to completing the project. We intend to publish Elginature by fall of 2000. Last week, we notified all donors by letter and telephone of your withdrawal, and our intention to proceed with alternate author or authors. To date no donors have asked for their money back and we don't anticipate they will. to ntention we confirm with you our By copy of this letter to the project partners complete the Elginature project. Sincerely, 7 f/ Bryan t5. Hal General Manager Kettle Creek Conservation Authority 70 . cc Donors Printed on Recycled Paper I&) O.F.M.F. Ontario Fur Managers Federation Second Line East· Sault Ste. Marie, ON . P6B 4K2 Tel. (705)254-3338 . Fax (705)254-3297 E-mail: howard.ofmf@sympatico.ca 53 ~ \) 11 2.000 May 2, 2000 The Clerk The County of Elgin 450 Sunset Dr S1. Thomas. ON N5R 5V1 Clerk: Please bring the enclosed correspondence to the attention of the Mayor, Reeve, Warden or Regional Chair, and the Councilors of The County of Elgin. A response J I confirming receipt of this correspondence would be appreciated. Dear Yours sincerely Howard Noseworthy General Manager O.F.M.F. Ontario Fur Managers Federation Second Line East· Sault Ste. Marie, ON . P6B 4K2 Tel. (705)254-3338 . Fax (705)254-3297 E-mail: howard.ofmf@sympatico.ca 531 May 2, 2000 The Councilors The County of Elgin 450 Sunset Dr 81. Thomas, ON N5R 5V1 Councilors: There exists the likelihood that you will be contacted in the future regarding urban trapping by-laws or other trapping controls, At this time, we wish to advise you of some important facts pertaining to trapping and problem animal control in Ontario. All of Ontario's trappers must be licensed under the authority of the Ministry of Natural Resources, and all new trappers must undergo a mandatory training program before qualifying to be licensed, All members of the Ontario Fur Managers Federation carry $2,000,000 in third party liability insurance, completely covering their legal fur harvesting and problem animal control activities. For further information on the roles and responsibilities of Ontario's trappers, please refer to our enclosed brochure, Dear The Ontario Fur Managers Federation supports provincial legislation, which places tight controls on all licensed trappers and their legal activities, Apart from fur harvesting, Ontario's trappers are deeply involved in problem animal control, and are called upon more and more often to fulfill this role, particularly where instances of human and animal health and safety are concerned. /2 Ontario is facing its first outbreak of raccoon rabies (a form of rabies that may not respond to the typical prescription for control of fox rabies). Compounding the problem is that raccoons are quite comfortable living in close proximity to humans, meaning that any spread of this disease is likely to necessitate urban, as well as rural control. Any ill- conceived trapping by-laws have the potential to hamstring a control program. On a more regular basis, trappers are called upon to assist in the removal of beaver that may be causing flooding of roads or property, or to assist in predator control on livestock farms, more and more of which are being encompassed within the boundaries of expanding communities. In all of these cases, trappers can only effectively respond within the confines of the law, and using approved devices. ¡ 7 2 If a trapping bylaw should be proposed in your community in the future, we encourage you to carefully consider the implications and ramifications. We also encourage you to ensure that the most current and accurate information is available to you. If it should become necessary, the Ontario Fur Managers Federation would be pleased to provide you with information, and/or send a representative who can discuss your wildlife control needs with you Yours sincerely, 72 ~ Howard Noseworthy General Manager ~ Ministre des Finances of Finance Minister R' E, C,'''''"¡iC'''. I:!'" 1Ç!'fi!·""~""D"'" . ' '''~, ~\Wi"""$ ,I ' , ," '." ;r~." ',N '(1;;_.1 '.... .'1,,,,,,,-,0' jJ~"".,," Ottawa, Canada K1 A OG5 2000 15 MAY ..,;;:q"IM \\J'l. L"",\'.:'iH~ II'O¡¡~·nv \J'J",'j. , 2000 Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St., Thomas, Ontario N5R 5Vl 1 1 MAY MAl Heffren: Thank you for your letter of April 11, 2000 concerning the proposed construction of the Canadian Neutron Facility at the Chalk River site of Atomic Energy of Canada Limited (AECL). Dear Mrs. I note that you have also sent letters to my colleagues, Ministers Goodale and Manley, who are responsible for the nuclear and science portfolios. I appreciate you bringing the views of the Corporation of the County of Elgin to my attention. Sincerely, Canadã Martin, P.C., M.P. RODNEY·AlDBOROUGH AGRICUl rURAL SOCIElY Box 130 Rodney, Ontario NOL 2CO May 12, 2000 Elgin County Council, 450 Sunset Drive, St. Thomas, Ontario, N5R WI Warden McPhail and County Councillors: On behalf of the Directors of the Rodney/Aldborough Fairboard, I wish to express our great appreciation for the increase of $1,000.00 in our yearly grant from Elgin County. You are all aware that the smaller Fairs are really struggling, both financially and also for volunteers, and this boost is just wonderful. Your donation always comes at an extremely vulnerable time (paying out of prize money) and I know it will be greatly appreciated then. We sincerely ',hope that many of you will come and attend our function - we have some wonderful things and entertainment lined up for this year Once again, thank you all very much Sincerely, /~ lJr Shirley Vojin Secretary 75 Page BB2 CLERK-Elgin Cn 1 519 633 7661 ASSOCIATIon OF?-) EST 15 B5/16/BB 22:24 P 01 Association of Municipalities of Ontario 6 971 619 ¿~- 4 FAX NO, AMO MAY-16-00 TUE 04:42 PM . For Your On format 393 Univun>ily Avenue. SU[t'9 1701 IDfonlo, ON M.5G 1 EO (416) 971 ~ea5B . f;)x: (41 ß) 97'1~6191 omail: amo@amo.munlcom.com Tel on . I To the attention of the Clerk and Council Please ensure that copies ofthis are distributed to all FYI 00/018 Members of Council mmediate Attention For RESULTS OF THE AMO BOARD OF DIRECTORS MEETING n Toronto. ON THE POLICY SIDE. the AMO Board heard from three delegations, The Chair of the Ontario Municipal Board (OMB) and a Vice-Chair of the Assessment Review Board (ARB) outlined their respective efforts to introduce efficiencies into their operations. They are seeking municipal input Directors met the AMO Board of 28th On Friday, Apri ssue The ARB, which has become the sole tribunal for assessment appeais, has dealt with almost halF of its caseload and will further reduce this through technology, so information can be exchanged electronically belween the Board, the Ontario Property Assessment Corporation (OPAC) and municipalities. Assessment appeals are very important for municipalities as decisions affect the assessment base upon which services are budgeted, Check for recent OMB decisions, rules and procedures at www.omb.gov.on.ca The 90 day appeal mechanism was raised as some developers are using this provision to by-pass municipal Councils, As well, the issues of objectors meeting a sufficiently high standard and habitual objectors were discussed, The AMO Board passed a resolution that AMO facilitate, with the assistance of the OMS, the establishment of a Task Force comprised of an equal number of representatives of municipalities and the development industry to assist the OMB in developing policies and proCedUrE¡S for handling 90 day appeals, The Deputy Minister of Municipal Affairs and Housing, Michael Fenn also attended the meeting to discuss Bill 62, the Direct Democracy Through Municipal Referendums Act, 2000, He outlined the background and some changes to the bill to accommodate municipal concerns raised during the consultations in 1998, Much of the discussion focussed on what issues would be considered to be exclusively local in nature, For example, can municipalities ask questions on casinos? It was pOinted out that lack of clarity SllOWS the need for a new Municipal Act where provincial and municipal roles can be more clearly defined, and a variety of municipal issues can be dealt with together - rather than in the present piecemeal fashion. Michael Power, Ihe President of AMO, expressed concern that the government was proceeding with [he Bill without any significant public hearings. Mr, Fenn replied that the government is hoping to havl~ the Bill passed soon, so reFerendums can be run during the November elections if municipalities choose. ./2 76 Page 883 02 P FAX NQ 416 971 6191 Results of the AMO Board of Directors Meeting CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-> AMD MAY-16-DD TUE 04:43 PM Member Communication - FYI EST 85/16/88 22:25:85 Page 2/2 The AMO Board also agreed in principle to an exit strategy for Bill 79 tax capping that was developed by the Municipal Finance Officers Association (MFOA) in conjunction with oHler municipal associations. It is available on AMO's Municom website, Municipalities were alerted to the paper and given an opportunity to comment. The proposed strategy will offer taxpayers, municipalities, OPAC and the provincial government a more predictable and simpler assessment system. A comprehensive communications plan will be executed when the paper is complete, Members will be advised. mpacting farmland n addition, the Association is pursuing solutions with MFOA on assessment issues and managed forests; agricultural societies/fairland; and cultural/non-profit groups. The Board also dealt with groundwater and drought issues impacting many Ontario communities. The Board supported in principal a proposed OntarIo Water Response - 2000 plan that has benefited from municipal and Conservation Ontario's input. On a related matter, a resolution from Centre-Hastings which called for the provincial government to consult (mandatory) with local municipalities and conservation authorities before issuing any water taking permits was also endorsed as part of the need for a longer term water management plan for Ontario. The impacts of the 2000 Local Services Realignment (LSR) and Community Reinvestment Fund (CRF) announcement were discussed, As a result of the 2000 changes, there is added pressure to find a way to bring stability and predictability to the financial relationship with the Province. The AMO Executive has accepted Ministers Eves' and Clement's invitation to try to fix a number of issues related to LSR/CRF, including timing, billings, etc. mit The Board also supported a resolution from County of Grey that the CRTC not allow Bell Canada to access to ADSL technology which provides low cost and high speed Internet access, The AMO Board was updated on several issues impacting Ontario municipalities, including: social assistance, child care, public health, land ambulance, the model gas franchise agreement, social housing, SuperBuild, the Federal infrastructure program, fire services, labour relations, Ministry of Transportation's Road Maintenance Standards and the Premier's Rural Economic Task Force. ON THE CORPORA TE SERVICES SIDE,.. AMO has met its membership target for the year 2000, Thank you to our members! The 2000 conference in Ottawa (August 13-16) is also exceeding expectattlons. AMO will be extending the room block for the conference to 1200 rooms, as already over 800 delegates and 40 exhibitors have signed up. The theme for the conference is "Knowledge is Value _ What a Capital Idea!' Keynote speakers, workshops, study tours and social events are being finalized. The preliminary program far the convention will be sent out in late May. AMO would like to remind municipalities to share their "best practices" with other communities. AMO's Municlpa/ Mailers magazine is a good forum for this, In addition, municipalities can highlight their successes at the PublIc Sector Qualify FaIr 2000 which is being held at Queen's Park on October 4 and 5, 2000. who have been killed in workers a 12: 00 noon for The AMO Board observed a moment of silence at worl<place accidents. n Thunder Bay. If you have any concerns or questions, please contact the AMO orrices at (416) 971-9856, We can also be reached by fax at (416) 971-6191, and e-mail at iJ,,lJJo(a)amo.mynicom.COr(b 77 be on June 24, 2000 meeting of the AMO Board wi The next Page 882 p, 01/01 IVIUIII....I.........--- of o"tario CLERK-Elgin Co FAX NO, 416 971 6191 &.m" 1 519 b33 7bbl ASSOCIATION OF?-> AMO WED 05:33 PM EST 85/24/88 22:21:15 MAY-24-00 sag Unl".ralty AvonLMI, SuIte 17(11 Toronto, oN MS<.1 1't~e Tol: (416) 911-9956' fIIJ<: (418) 91,...,"1 am.lI: gmooamo.mu1'1lcom.cctm For Your On formation May 24, 2000 FYI·OO/019 Municipalities of Rural To the attention of the Clerk and council TOWARD MORE EFFECTIVE RURAL ECONOMIC DEVELOPMENT IN ONTARIO A Timely and Relevant Proíect Guelph on a Special the University of Your role in working with ROMA/AMO and Project. Issue Background: Every municipal official, elected and appointed, knows that the health of municipal governments and the health of our local economies are inextricably intertwined. They are in so many respects different sides of the same coin, It makes all sorts of good sense, therefore, for municipalities to foster a healthy and vibrant local economy, It is good for the community, good for jobs, good for incomes, good for the tax base, good for effective municipal governments, However, new globalization, technological development, restructuring and many other developments are posing great challenges and opportunities for our rural and small town municipalities. What can be done to make the best of these opportunities and challenges? What policies and programs would help? What examples can we look to for good ideas and guidance? What should rural municipalities and smaller towns be doing in terms of the most appropriate practice? This project addresses these and other pressing questions. The project is a partnership between the School of Rural Planning and Development, at the University of Guelph, AMO on behalf of ROMA, OMAFRA and a number of others, David Douglas, Director of the project, has been active in the municipal and community economic development world across Canada for almost 30 years, A major part of the project is a Survey of local economic development practice in rural municipalities. From the follow-uP analysis a full report on local economic development guidelines will be produced. The Survey will take place in early June ofthis year. Every rural and small town municipality should participate fully in this important Survey, This practical research has not been done before. The right questions are now being asked, in a timely manner, for practical action. Get on board. Participate fully in this important Survey by investing 20 minutes of your time. Stay tuned for the project reports through upcoming conferences and other venues David Douglas, Professor and Director of the Project, School of Rural Planning and Development, University of Guelph at tel: 519-82.4-4120 ext. 6785 or fa)(: 519-767-1692 or emaH: ddouQlas@rDd.u.QQ..l!!'dQh.Ci! For more Information contact: ~..----,,,,,-----_...- 78 For transmission problems, contact: (416) 971-9856 Page ElEI3 P, 02/02 Association of Municipalities of Ontario CLERK-Elgin Co 416 871 6181 / G-/t" ').,þ. , , "t·J ' 1 519 &33 7&&1 FAX NO, ASSUCIATIun UF?-> AMO JUN-OJ-OO THU 04:32 PM EST EI&/El1/E1E1 22:53:3& 393 Unl\1el'!'lty Avenue, Sulto 1701 To","!o, ON M5G 1 E6 Tol: (416) 971-9656. fax: (418) 971-<3191 ømaU: amoGGJT'Io.munlcom.CDm ~rt AI To the attention of the Clerk and Council Please ensure that copies of this are distributed to all Members of Council 00/012 Help Restore Confidence In MUniCipal Water Systems Alert 2000 June 1 wi Immediate Action it For AMO Confil'ms tha We know AMO's Help The events of the past week in Walkerton have had a significant impact on ail Ontarions Association members share in the loss and pain suffered by this small community. Minister of the Environment asks for Issue: AMO has fielded many cails concerning nutrient management, services realignment, municipal authority and capacity. In times like this, everyone looks for answers, however speculation will only serve to further undermine public confidence at a time when the public continues to be in a state of shock the in wi fronts. Today, we agreed to provide input to the drafting of the Ministry's drinking immediate term deal with: · mandatory accreditation of laboratories · mandatory notification by the municipality/PUC to MOE of any changes in laboratory services · clarification of notification process when test results exceed the standards, and · the review of Certificates of Approval at ieast once every three years. that water regulation be working on a several AMOwi Minister Newman announced this regulatory initiative on May 29 and it was posted yesterday on the Ministry's Environmental Bill of Rights (EBR) (www.ene.gov.on.ca)with a June 6 deadline for comment. The Minister is also developing a plan that will see MOE undertake a compliance review of every Certificate of Approvai currently in place for all water facilities in Ontario. related notification AMO encourages each of its members to obtain a report on their laboratory contracts and procedures to ensure that built-in redundancies are clear for reporting obligations. water-related issues including preventive drainage, water taking, and infrastructure AMO will be meeting with a number of other associations to look at actions to help protect water quality, such as nutrient management, deficit among other matters. AMO will keep Its members updated as more details of the MOE plans are known, AMO has pledged to work with the Minister of the Environment to do everything we can to restore public confidence in municipai water systems. AMO has also been asked by the Town of Brockton to seek municipal assistance through the "Brockton Response Centre", More information on how you can help is provided in Alert # 00/011. Pat Vanini, Director of Policy and Government Relations at (416) 971·9856 ext. 316 or email: pvanlni@amo.municom.com more information contact: For 80 . 416-971-9856 ext. 300 Transmission problems: tr -qp~ ''''''''~ Ontario Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing Bureau du ministre 777 rue Bay Toronto ON M5G 2E5 Tél (416) 585-7000 Office of the Minister 777 Bay Street Toronto ON M5G 2E5 Tel (416) 585-7000 - - 1 6 2000 MAY _:1 ) ! (f\) Mr, Donald Pearson 205 Talbot Street West Aylmer ON N5H lJ9 I I I} Pearson: I would like to welcome you as a member of the board of the Elgin and St. Thomas Housing Authority, You have been appointed by Order in Council No. 846/00 dated April 26, 2000 (copy attached), Mr. Dear The offices of the Elgin and St. Thomas Housing Authority are located at 34 Churchill Crescent, St. Thomas ON N5R lN9, telephone (519) 63lA580. The Chair, Ms, Yvonne Harris, and the Housing Manager, Mr, Harold Hunter, have been notified of your appointment and you may expect to hear from them regarding the time and place of the next board meeting, If the devolution of responsibility for the administration and funding of social housing to municipalities results in changes to your membership on the board during your term of office, you will be notified accordingly. Housing Thomas I would like to thank you for accepting a position on the Elgin and St. Authority and wish you success in your new appointment. Yo ery truly,!) ./)' -// I / ,/ /, ,/. .'. /:J ,/ i/~' ~y cfémtnt Minister / /" I Attachment Chief Administrative Officer, County of Elgin bcc Order in Counci Décret Ontario Executive Council Conseil des ministres Sur la recommandation du soussigné, Ie lieutenant-gouverneur, sur I'avis et avec Ie con- sentement du Conseil des ministres, décrète ce qui suit On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and concurrence of the Executive Council, orders that: numbered OC 3601/76; dated the 29th day n Counc WHEREAS by Order Housing OC 2287/85 dated the 3rd day Authority was Thomas the Elgin and St 976 1 A.D December, of n Council numbered constituted, amended by Order 8th 1 n Council numbered OC 410/98 dated the 985, and by Order 1 October of 1998 day of February numbered OC 971/98, dated the 29th n Co unci AND WHEREAS by Order of the Authority; reappointed as a member Eva Tippel was 998 Ms 1 Apri day of membership of the Authority AND WHEREAS a vacancy has occurred in the Tippel Ms resignation of by virtue of the Pearson has accepted an invitation to become Donald H AND WHEREAS Mr of the Authority; a member Mr Act, THEREFORE pursuant to the provisions of the Housing Development Thomas of the Elgin and St member Donald H, Pearson is hereby appointed as a a . C/ ~ r-4 -- Cabinet for May, 2000 of ~. Chair 1 st day of ater than the 30th day of Apri 2001 ~1 ....'1f··~'I' / " ,/. j / ...../, . ,,/ /' I,.' 0<' I /'{/'/. 1 r L:η Concurred ister of Mùnicipal Affairs and Housing the from Housing Authority to hold office at pleasure, term ending no Recommended ~ ernor Lieut APR 2 6 2000 Date Approved and Ordered 8 4 6/ 2000 a.c.1 Décret 416-863-2101 Please Call The County of Elgin SuperBuild Bulletin #1 In Case of Transmission Difficulties Please Deliver To This is Ihe flrsl of a series of communication bulletins about Ihe SuperBuild Infrastructure initiatives announced in the May 2, 2000 Ontario Budget. SüpërBuild What Is SuperBuild? SuperBuild is Ihe Ontario government's five-year, $20-billion initiative to renew, rebuild and expand Ontario's strategio infrastructure. SuperBuild is a catalyst for positive change, bringing together the provinoe and its publio and private sector partners to plan, set priorities and jointly invest in the infrastructure Ontario needG to enGure tomorrow's prosperity. Three Initiatives to build Ontario's Communitlos and regions for the future Three new SuperBuild infraslructure initiatives are part of the Ontario govemment's 2000 Budget: SuperBulld Sports, Culture and Tourism Partnerships - $60 miilion in 200(}.01 for a total of $300 million over five years; Ontario Small Town and Rural Developmenllnlllalive - $120 million in 2000-01 for a total of $600 million over five years, including $400 million over five years for infrastructure; SuperBulld Millennium Partnerships. $200 million in 2000-01 fcr a total of $1 billion over five years. 1. 2, 3. Each new SUperBuild budget initiative Is based on partnerships and guided by a competitive process When il comes to infrastructure, the government knows that a "cookie cutte(' approach is not an option. Ontario's communities and regions have a hiGtory of crealing workable GolUlions 10 their challengeG. Hence, flexibility and locally generated iniliatives are the keys to economic renewal and growth. Also, based on past experience, often the greatesl community benefits flow from capital investments that focus on infrastructure of regional economic significance - InveGtments where many communities can work together to benefit from belter levels of service, improved oPportunities and quality of life. That is why a competitive, crlteria-baGed process will be used to decide projects for each new SuperBuild budget initiative, ThiG ensures fair consideration and rewardG both community ingenuity and the best investment projectG. Uke the govemment's recent collegeG and univerG~ies infrastructure funding, this kind of competitive procesG does not mean Ihat each project submitted will be entilled to funding. It doeG mean there will be equal opportunity to put forward the most innovative projects for consideration. Details released in coming months Since Ihese are new initiatives Gome time will be needed 10 design appropriate crileria and program details. In the coming months, SuperBuild and the ministrieG involved wiil release detailG on each initiative's oompetitive critena and program design. Commitment to communicating The govemment is committed to communicating With you, We will forward updateG in the coming weekG as these initiatives move forward, in the meantime, feel free to pass on this bulletin to other inlerested colleagues. Français au verso 1 8 . Budgat Inquiries, please call 1-800-337-7222 Teletypewriter (TrY) 1-800-263-7776 Ministre de l'Agriculture, de l'Alimentation et des Affaires rurales ~ Ontario Minister of Agriculture, Food and Rural Affairs Queen's Park, Ontario M5S 1 B3 ~Nà)¡, !'4 I!. 7 2000 1 MAY Mr. Steve Peters, MPP Elgin- Middlesex-London 542 Talbot Street S1. Thomas, Ontario N5P lC4 Peters Thank you for your letter of May 8, 2000 in which you support a resolution originating from the Corporation of the Municipality of Chatham-Kent regarding the review of the drainage program. I also note the support for this resolution from the Township of Malahide, the Municipality of Central Elgin and the County of Elgin. Dear Mr The Ontario Ministry of Agriculture, Food and Rural Affairs recognizes the value of drainage to the agricultural industry, The purpose of the review was to ask users if the programs were, still meeting their priorities and to determine how the program could be managed more efficiently and still be of significant value to rural Ontario. The public consultation process has just ended and ministry staff are in the process of preparing reports from the 14 meetings that were held across the province, and reviewing the numerous questionnaires that have been retumed'for our consideration. I look forward to receiving the report that will outline the responses from all stakeholders across the 12 82 province 2 time to share your concerns with me Thank you for taking the Ernie Hardeman Minister Administrator/Clerk Mr. Mark McDonald, County of Elgin c: Mr. Ken Sloan, Clerk Treasurer Municipality of Central Elgin Millard, Administrator and Clerk Malahide 83 Mr. Randall Township of 002-002 PAGE: 6777 314 416 FROM DATE:: OS/25/100 TIME:: 05:43 PM TO: 8,1519633-7661 ~ Ontario Clean Water Agency ~=~ Agence Ontarienne Des Eaux 5/25/2000 Mark G. McDonald Administrator/Clerk County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5V McDonald I am writing to you today to address concerns you may have concermng the safety of your water supply. Mr. Dear We at OCWA would like to reassure each of our existing client municipalities that their systems have, without exception, tested clean in the most recent round of standard testing carried out earlier this week. As the largest operator of water and wastewater systems in the Province of Ontario, the Ontario Clean Water Agency recognizes that the risk of contamination of any raw water supply with bacteria, viruses or parasites is always present. The first line of defense against the potential contamination of any water treatment system is sound design of the system itself. In the case of OCWA operated facilities this is then backed up by strict operational controls that include disinfection, monitoring of disinfection levels, and sampling programs that meet or exceed the Ontario Drinking Water Objectives and the facility's Certificates of Approval. The purpose of such sampling is to confirm that the disinfection process continues to be effective. The finai line of defense in ensuring the safety and reliability of such systems is a comprehensive contingency plan that is activated in the event of any report of contamination or suspected contamination of a water supply. An important element of this plan is a communications protocol that ensures the Medical Officer of Health is immediately notified if a pathogen is detected in any water sample. The Ontario Clean Water Agency is a Provincial Crown corporation that provides reliable water and wastewater services to over 200 Ontario municipalities on a contract basis. It is the largest operator of water and wastewater facilities in Canada. Yours sincerely, ~ 84 Paul Scott Chief Executive Officer 416-863-2101 Please Call The County of Elgin Minls1:ère do l'Envlronncmont In Case of Transmission Difficulties Please Deliver To Ministry ortho J::nvlronmcnt {fj OIII~lío Olles' Mi(listrø 135. avenue St. CIt\[1 Bureau 100 Toronto ON M4V 1 P5 www.cno.gov.on.ca Mif\[S!Cf 135 $t. CIQlr Avonuo West Suite 1 00 Toronto ON M4V 1 PS www.cnc,gov.ori.OU 2000 May 2(" Ontario Municipalities To Drinking Watcr To address any possible concerns you may have with respect to E. coli in the water supply, I would like to take this opportunity to provide information that will help ensure a cleM, safe water supply, Ontario's He: For surface water work~, E. coli can be controlled with conventional treatment and adequate disinfection, including the maintenance of a disinfectant residual in the distribution system. Regular microbiological sampling and disinfectant monitoring will indicate the presence or absence ofE. coli. For groundwater works, adequate disinfection processes and the maintenance of a disinfectant re~idual in the distribution systems should be sufficient to control E. coli. Guidance is provided by the Ministry of the Environment (MOB) through the application ofthejr po1icies and guidelines such as the Ontario Drinking Water Objectives, and legal instruments such as CertiUcates of Approval and Control Orders. Municipalities arc responsible for the quality of municipal water supplies. If a private owner thinks that a well is contaminated, boiling the water for five minutes provides adequate protection. Microbiological testing wl11 con1ìrm the degree of contamination. Advice on appropriate treatment other than boiJing the water can be obtained ft'om MOE or the Ministry of Health and Long Term Care (MORL TC). Appropriate actions to decontaminate a well would normally involve sequential disjnfcctions oftqe well with chlorine and subsequent microbiological testing to ensure that all coli forms are absent. If this procedure fails or the problem recurs, attention should be pilid to well conslrLJction and maio.tenance items such as ensuring surface water cannot enter the wellhead, and that the grouting and casing arc in good shape. Microbiological testing of private wclls js a complimerüary service provided by Ontario MOHLTC public health laboratories. I appreciate this opportunity to provide the above information. Sincerely, fJ~ ~tuw.t'M O¡lIl Newn1an Minister 85 nC£lMLda M~o;.fl FIN. 1(,¡()%P.n~ytl"¡¡ChIW (01/0(1) 07e1C <Ð Constituency Office: 542 Talbot Street SI Thomas, Ontario N5P 1 C4 i£-l ~~~ Ontario Room 331 Mam Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 2000 ELGIN 1 ~"'~JI"'" "U »(h\j t t' STEVE PETERS,£\!'¡'J,"i,¡r"if"TR~n ELGIN - MIDDLESEX - 'LONt)ÖN' ." JUN AN OPEN LETTER TO THE MINISTER OF HEALTH AND LONG-TERM CARE May 25, 2000 The Honourabl~J;:Hzabeth Witmer Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON, M7A 2C4 Minister: Thank you for your letter of April 5, 2000 responding to my letter of March 18, 2000, In which I forwarded a copy of Elgin County's resolution regarding hospital funding. In your letter you state: "Our government has continually increased funding for health care notwithstanding your federal counterparts' past cuts to health care funding. This continued lack of support for health care in Canada, was further demonstrated by the federal Libera/ government's recent budget." Dear Minister, I take strong exception to you responding to thE¡ serious concerns of Elgin ,ounty with political posturing. The taxpayers of Elgin, Middlesex and London are, to put it bluntly, sick and tired of both your government and the federal government choosing to waste countless millions of dollars on advertising rather than investing in the health of our citizens. 86 , Minister, it would be refreshing if both the province and the federal government would stop fighting over health care and start fighting for health care. I urge the Harris government to stop wasting taxpayer dollars on ads and start investing in meaningfu health care reform. Minister, I ask that you respond to the concerns of Elgin County as Minister responsible for health care in the province of Ontario, not by passing the buck. I look forward to a copy of that response. Yours Sincerely &~ Steve Peters, M.P.P. Elgin-Middlesex-London. SJP:svb Cc County of Elgin, 450 Sunset Drive, $1. Thomas, ON. N5R 5V1 87 . ~f~ ~ Ministère dela Santé Ministry of Health Bureau du ministre 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7 A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 Office of the Minister 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7 A 2C4 Tel (416) 327-4300 Fax (416) 326-1571 o 5 2000 AVH APR Steve Peters, MPP Elgin-Middlesex-London 111 Wellesley Street West Room 331 Toronto ON M7A 1A4 Peters Thank you for your letter of March 18, 2000 in which you forwarded a copy of Elgin County's resolution regarding hospital funding Dear Mr we have increased funding for by $600 million This includes For 1999/2000 fiscal year, patient care in hospitals and oncology and bone stay services priority programs $196 million for transition costs $130 million for nursing $55 million to further improve ER $9.1 million for neo-natal care $14 million for cancer services, pediatric marrow transplants $27 million for cardiac care $10 million to expand hospital based dialysis $17 million to expand access to MRI services $27.9 million to offer new mothers a 60 hour $86 million in base funding increases $20 million for high growth areas $6.8 million for rehabilitation (beds services population growth, Our government has continually increased funding for health care notwithstanding your federal counterpart's past cuts to health care funding. This continued lack of support for health care in Canada as was further demonstrated by the Federal Liberal Government's recent budget Health care is a top priority for our government. As a result of new funding, Ontario's total health care spending will increase to $20.6 billion in 1999/2000, up from $17.4 billion when we were first elected in 1995. I believe this stands as testimony of our commitment to a quality health system 2 sa , (96/07) 1671-01 -2- Steve Peters MPP I hope that this information will be helpful in responding to the Council for the Corporation of the County of Elgin. Once again, thank you for forwarding their concerns to my attention. Sincerely, Elizabet Minister m 89 The Ministry of Health has changed its name to the Ministry of Health and Long-Term Care. To avoid extra costs, we are using our existing letterhead paper before printing a supply with the new name. le ministère de la Santé a changé de nom: ministère de la Santé at des Soins de longue durée. Afin d'éviter des coats supplémentaires, nDUS utilisons Ie stock de papier en-tête en réserve avant d'imprimer una provision portant Ie nouveau nom. Writer: Ken Lindsay, 7-8478 Log: ZOO-03546 Department of Administrative $eNices P.O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone (519) 631·1680 Fax (51 9) 633·901 9 N. ROY MAIN City Administrator 25 æJj ! ''#dAY Thomas Corporation of the City of St. 2000 May 23 Mr, Mark McDonald, Clerk/Administrator County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Governance Health Unit Re meeting of May Dear Mr. McDonald: This letter is to advise that City Council has adopted the following motion at its 15,2000 regarding the Health Unit Governance "THAT: The Council of the City of St. Thomas does not concur with the County of Elgin being the delivery agent for Public Health, and " THAT the autonomous Health Boardfor St. Thomas Elgin remain status quo. Issue I am enclosing a copy of my correspondence to the Honourable Elizabeth Witmer advising her of the decision of City Council. deliberated on the the Council The above motion was carried on a recorded vote after 90 . cc. Alderman P. Ostojic, Chairman of the Health Unit Steve Peters, M.P,P. Elgin-Middlesex-London Department of Administrative Services P,Q. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone (519) 631·1680 Fax (519) 633·9019 N. ROY MAIN City Administrator Thomas Corporation of the City of St May 24, 2000 The Honourable Elizabeth Witmer Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7 A 2C4 Thomas Health Unit in-St. El Re: Governance Witmer: Dear Minister regarding the Governance of the Elgin-St. is to advise of the actions of City Council Health Unit. This letter Thomas Following your meeting with Warden D. McPhail and Mayor J. Brooks on April 13, 2000, Dr. C, D'Cunha made the request on behalf of the Ministry that City Council pass a second reaffirmation motion in support of the County being the responsible agent for the Elgin-St. Thomas Health Unit. As you are aware, the County of Elgin and the City of St. Thomas enacted a Consolidated Services Agreement in April 1998, in which it was agreed amongst other factors that the County would be responsible for the governance of public health. There was some public concern expressed at that time leading to a Deputation before City Council. Notwithstanding the public presentations, City Council reaffirmed its April decision by a resolution so indicating on December 9, 1998. its two previous motions noted 2000 where the six deputations 1 9 At the request of Dr. D'Cunha, City Council agreed to reconsider above and subsequently held a Public Meeting on May 8 appeared to offer their opinions and comments. '" 2000 and 5 meeting of May its at The issue of the governance was then placed before Council the following resolution was adopted: with the County of Elgin "THAT: The Council of the City of St. Thomas does not concur being the delivery agent for Public Health, and .. Elgin remain status quo. Thomas THAT the autonomous Health Boardfor Sf. the County accordingly. letter and a copy ofthis correspondence is being forwarded to 1~ ,.,....,........,., @in City Administrator A ¿~= ,,,,¡i? N. separate 92 Warden D. McPhail M. McDonald, Clerk/Administrator / Alderman P. Ostojic, Chairman Health Board Alderman S. Crosby Alderman M. Turvey Steve Peters, M.P.P. Elgin-Middlesex-London cc. o . I Ontar -~ ~} Ministère de l'Agriculture, de l'Alimentation et des Affaires rurales Ministry of Agriculture, Food and Rural Affairs (519) 519-873-4070 Tel 667 Exeter Road London, Ontario N6E 1 L3 2000 sa M~Y Fax: (519) 519-873-4062 19,2000 May , ) and Community Contacts ":t". r:(" Organizations Elgin/Middlesex Middlesex/Elgin Agriculture and Rural Valerie Clark, Regional Information Co-ordinator, TO FROM: As the Ministry of Agriculture, Food and Rural Affairs' Regional Information Co-ordinator for this area, I am delighted to have an opportunity to work with you and your organization to make it difference in rural Ontario. As you know, OMAFRA has made changes to the delivery of programs and services to better position the organization to support technological advances that are happening in the agri - food sector. I am one of 16 Regional Information Co-ordinators who were hired across the province to: Help increase awareness in the agri-food community of emerging trends and technologies in rural Ontario. Identify emerging issues that will affect agricultural and rural sectors and work with stakeholders and other agencies to resolve them. Co-ordinate the resources ofthe ministry and market them to the agri -food sector and rural communities. Provide timely information, based on local conditions, through media releases, articles and speaking engagements. Help form partnerships, coalitions and networks to ensure information and advances are shared and issues resolved. · · · · · allow me to meet o years will 1 My background and experience in working in the area for over the challenges this position offers, 2000. My office is located at the OMAFRA Resource Centre 519-873-4086. I can also be reached by fax at 519-873-4062 oV.on.ca. I began my duties as of April 3 rd, in London, My phone number is and e-mail at vclarkía!,omafra. Other ways you can contact the ministry are: Through the OMAFRA website, www.gov.on.caJomafra, which is available 24 hours a day. It currently features a wide array of information resources. We are continuing to enhance the resources available through the site, including links with other sources, . ~-~ <:';"DO Ontario, there's no taste like home Un bon goOt de chez nous 9:3 , @ 2 By calling the Agricultural Information Contact Centre, which provides province-wide, toll- free access to teclmical and business information for farmers, commercial agri-business and rural business clients, The number is 1-877-424-1300, . Ministry factsheets and publications may be ordered by calling 1-888-466-2372 or through the website www.gov.on.ca/omafrathengoto..QuickLinks...click on "Publications" and click on "Products and Services' and I am looking forward to this new position, and to working in this area in the coming months years Over the next few weeks, I will be contacting many stakeholders to discuss how I can be of service to our agri-food industry and rural communities. I will also be working with my OMAFRA colleagues to identify issues and provide leading edge information to assist you in your businesses. in the meantime, please feel free to contact me. IfI can provide assistance Sincerely, 0~~ [Click here for continuation on/off 94 " \Talerie Clark Regional Information Co-ordinator don't argue - but do offer alternatives, Amiables - They are supportive, responsive and avoid conflict at al costs, How to handle: Offer amiable people support for their feelings and abilities, Cooperate with amiables to accomplish goals, Ask for specifics of projects and communicate progress often, Analyticals - They are technical, organized and less social than others. How to handle: Let analytical types work on their own, Don't expect them to socialize with others at work. Give analyticals facts to back up conclusions or suggestions, They frown upon decisions based on feeling or intuitions, Source: James A. Meyers, McMurry University, Abilene, Tx . . Check us out! We are delighted to work with you and your community or organization to make a difference in rural Ontario. 1¡;"~ffiø1t(;0r;:¡¡¡¡"r'.i'&¡rl~M!ff"""~&m j!,&.%~>.; ,\., '" - - ;~iA.tkl' - - ~~illJ OMAFRA website www.Qov.on.ca/omafra. which is available 24 hours a day and currently features a wide array of information resources. Agricultural Information Contact Centre 1-877-424-1300, which provides province-wide, toll-free access to technical and business information for farmers, commercial agri-business and rural business clients. $600 million allocated over five years to develop innovative and creative solutions to overcome barriers to;economic development in rural Ontario, $400 million will be targeted at strategic rural infrastructure investments under the government's SuperBuild banner, $200 million will be used to support projects designed to stimulate rural economic development. Program details are currently being developed. We will contact you with program details when they are available. 95 >- >- !1:.:~ Stop Conflict Before it Begins To communicate with people in a way they prefer - and help reduce conflict - consider using the Social Style of Behaviour Model. It suggests ways to handle these four types: . Drivers -They have a "take charge" attitude, need to feel in control and are action and results oriented, How to handle: Give driver people options to choose from to complete a task, Supply driver people with brief and efficient reports about the status of projects and new developments. . Expressives - They enjoy relating to others, are often considered emotional or impulsive and are turned off by details How to handle: Encourage expressives to plan and follow through on projects, Be enthusiastic about ideas offered by expressives. When you disagree with their ideas, Valerie Clark London Resource Centre Ontario Ministry of Agriculture, Food and Rural Affairs 667 Exeter Road London, Ontario N6E 1L3 Telephone: 519-873-4086 Fax: 519-873-4062 Email: 'vclark@ omafra.gov.on.ca ® Ontario the challenges that face the industry as it moves into the next century, Who: Producers, researchers, students, animal welfare organizations, consultants, veterinarians, agricultural extension staff and the public, Date/location: June 10, 2000 Conference Centre, Government of Ontario Building 1 Stone Rd" West, Guelph Registration Form: Available at OMAFRA Resource Centres. if the issue fits priorities: · Is this issue currently or potentiaiiy a concern of a large number of people in our organization Or community? Would some action by us effectively and appropriately resolve this issue? Wouid our organization be the best group to take a lead role in addressing this issue? If not, who might we refer it to? group's into your · · 11 1I 1 .,~'Ii,,··iII\-I.";Ií u ~at~J2.~5!~m Healthy Futures will help make sure Ontario's dynamic agri-food industry will continue to generate jobs and economic growth, as weii as maintain the environment on which it depends. Eligible projects, who can apply, an outline of eligible costs, what you need to do and where to get applications are included on the enclosed brochure. AGRIPHONES 2000 INFORMATION VISIT THE OMAFRA WEBSITE ... Sixteen OMAFRA Regiona Information Coordinators wil work with leaders and client groups across southern Ontario to ensure they are well informed and able to respond quickly and effectively to current issues and rapidly changing conditions. We can: - help form partnerships, coalitions and networks to ensure information and advances are shared and allow movement towards resolving the issue. - identify emerging issues that will affect agricultural and rural sectors and work with stakeholders and other agencies to resolve them: I'N'P-E'W'."~,' 'S"1!!I8I."m....mi¡,'-~E·:""I""WÐP~."fMX!. Œi1111·' 'BlKt:; ,;or,,,",,,,,, .a, nc oseu, ii,k£ p >¿j"*'~k""dBt_%,,,,,~*"à..,*Ifu'1i.!' ,1.0.\ :,,,,,,,i,,,,,,¡.ç¡, ... Mtl"IJ NUTRIENT MANAGEMENT PLANNI.NG Nutrients playa key role in crop yield and quality. Farmers want to ensure that the nutrients they store and apply are appropriate for their production goals, for their farm's soil and water resources, for their neighbours' well-being, and for the environment at large, Nutrient management planning is a very important means of allowing agricultural growth, while ensuring that the environmental and social interests are being safeguarded, For additional brochures, please contact your OMAFRA Resource Centre. As farm, commodity, agri- business or rural group leaders, you continually take responsibility to chart a path towards a bright, profitable and healthy future in your community. Not an easy task when change today comes at an increasing faster pace and with unpredictable situations. Or when ways of the past are no longer reliable predictors of the future, .==~.".""",.-_._-_.,"., www.gov.on.ca/OMAFRA/ english / crops/ resource/ agri phone A recorded message by phone, website or fax, provided by OMAFRA Provincial Specialists to inform Ontario farmers and agri- businesses on current crop technology information, Call (519) 826-3700 or 1-888-4- OMAFRA (l-888c466-2372) for free agriphone numbers, You can also place a subscription order (prices vary), By purchasing a subscription you wiii automatically receive the update or e-mail. It's through locaiiy driven 'future forecasting' and 'anaiysing issues' that community leaders can keep on top of change and get partners involved in finding new and creative solutions to current and emerging issues, n Farm Animal Welfare: Challenge 2000 Objectives: A forum for discussing research regarding farm animal welfare and an opportunity to examine . 96 You may find the Ministry factsheet Managing Issues: A Guide For Leaders Of Organizations helpful. This and other factsheets and publications may be ordered by calling 1-888- 466-2372 or through the website WWW.qov.on.ca/omafra then go to "Quick Links", click on "Publications" and click 0 "Products and Services", As organization, commodity or community leaders, you will coiiectively need to decidewhat issues you have, what is their priority and whether you need to take a role to resolve that particuiar issue, You may want to ask yourself the foiiowing questions to help you determine Ministre de l'Agriculture de l'Alimentation et des Affaires rurales ~ Ontario Minister of Agriculture, Food and Rural Affairs Queen's Park, Ontario M5S 183 2000 I.:LGIN "'·'~V·CE- :~, !i~"'"'t ~..:,;: .,.¡,"".~ ~ ~" "".,J 291 MAY 2000 MAY 2 3 Ms. Sandra Heffren Deputy Clerk County of Elgin 450 Sunset Drive St, Thomas, Ontario N5R 5Vl letter on behalf of the Council of the Corporation ófthe County of 's agricultural and horticultural societies, Thank you for writin.g on Heffren: I have received your Elgin regarding Ontario this matter. Ms Dear The Ontario Ministry of Agriculture, Food and Rural Affairs has been reviewing the Agricultural and Horticultural Organizations Act. The act allows us to grant corporate status to agricultural societies, horticultural societies and agricultural associations, as well as provide grants to agricultural and horticultural societies. The review was undertaken to determine if the present legislation is still suitable for activities that these organizations currently undertake. The review also looked at the exemption from property taxes for agricultural societies and their tenants. and the method for providing grants to all societies The review has gathered a wide range of input from municipalities, societies, other rural organizations and individuals from across Ontario. Meetings have been held with the executive of the Ontario Association of Agricultural Societies (OAAS) and the Ontario Horticultural Association (OHA). The input we have received strongly supports the good work of agricultural societies and horticultural societies in rural Ontario. It is recognized that societies make a significant contribution to their rural communities in terms of agricultural awareness, tourism, economic development, community beautification and the provision of facilities that are extensively used by members of the community. The property tax exemption is of significant benefit to agricultural societies and it will remain as provided for under the current legislation )2 03 1 and the review of the Agricultural ministry's assistance to 2 I appreciate your input, which will help the ministry in Horticultural Organizations Act. Knowing the benefits of our individual societies will direct future support. be A decision regarding OMAFRA support to agricultural and horticultural societies will announced very soon, Thank you for your interest and for your support of Ontario's agricultural and horticultural societies Sincerely"".", /' j&'" </- 0'~- v. ~ Ernie Hardeman Minister 04 1 Association of Municipalities of Ontario Steve Peters, MPP Elgin-Middlesex-London c ® Qntario : ....,...,,/ ¡.,'c"::·;:,:¡·:;:,;,,i) Ministère des Ricbesses naturelles Bureau du district de PeterborougJl 300, rue Water Peter borough, Ou K9J 8M5 Office Ministry of Natural Resources Peterborough District 300 Water Street Peterborougb, ON K9J 8M5 2000 MAY 26 May, 2000 Colleague You will be aware of the fact that last summer a number of watersheds in the south and eastern areas of the province experienced unusually low water levels. In response to that situation and in order to assist local authorities in their management of low water conditions if they should reoccur this summer, an inter-agency task team has developed a coordinated response plan called "Ontario Water Response - 2000". The task team included representatives from the Association of Municipalities of Ontario, Conservation Ontario and the Ministries of Natural Resources, Environment, and Agriculture and Rural Affairs. The Ministry of Municipal Affairs and Housing also greatly assisted in its development. A copy of this plan is attached to this letter for your information and review, Dear Municipal and responsibilities for water management and conservation authorities. The key elements of this plan are: The recognition of the existing partnerships among provincial ministries, municipalities I The creation of a staged response to low water conditions based on measurable criteria such as precipitation and surface water flows 2 low water and a provincial The formation oflocal response teams (on a watershed basis) coordination group. 3 The use of existing legislation. I would like to emphasize that the implementation of this plan is voluntary and is dependent on cooperative rather than directed efforts. Some support funding will be available for those watersheds that are faced with the need this summer to act on this plan, Additional information can be obtained by contacting members of the task team who are identified in Appendix 3, 4 is a It is the sincere hope of all of the participating agencies that "Ontario Water Response - 2000" useful addition to Ontario's water management tool box and comments would be appreciated. Please direct them to my attention at MNR, 300 Water Street, Peterborough, ON, K9J 8M5. 05 1 Yours truly, p(~ II Manager, Water Resources 1322(06195 11\ ONTARIO WATER RESPONSE - 2000 DRAFT Ontario Ministry of Natural Resources Ontario Ministry of the Environment Ontario Ministry of Agriculture, Food and Rural Affairs Ontario Ministry of Municipal Affairs and Housing Ontario Ministry of Economic Development and Trade Association of Municipalities of Ontario Conservation Ontario May, 2000 , ....... The Power of Connections: <,.-.. The Millennium Conference t: t:: § F C M '5 6 3 RD ANNUAL CONFERENCE AND M U N I C I PAL Ex P 0 TM Policy Development Book t,:;c. Federation of Canadian Municipalities Fédération canadienne des municipalités 20ßß MAY 26 2000 May 1 TOFCM MEMB¡:R CLERKS/SECRETARY TREASUR¡:RS We enclose a copy of the 2000 FCM Policy Development Book, which we ask you to bring to the attention of your Councils or Boards. It contains FCM's policy statements and members' resolutions for consideration at the Annual Conference on June 2-5, 2000, in the City of London, Ontario. 2000 FCM Policy Book Development Re Mayor Sam Synard Marystown, Newfoundland and Labrador President Présldent a copy of the Policy only a small number of to bring their own copy will receive However, as will be asked Pre-registered Conference delegates Development Book under separate cover, copies will be available on-site, delegates with them to the Conference. Councillor Joanne Monaghan Kitlmat, British Columbia First Vice-President Premiére vice-présldente FCM Municipal Members sponsoring resolutions will be advised in writing of the disposition of their resolutions shortly after the Annual Conference, A list of conference decisions and recommendations (Reso/utions and Policy Statements) will be available to delegates by Conference adjournment. Councillor Jack Layton Toronto, Ontario Second Vice-President Deuxième vlce-présldent In December 1999, the National Board of Directors endorsed changes to the 2000 Annual Conference program that affect FCM's resolutions process. Please note the following procedures: Alderman John Schmal Celgary, Alberta Third Vice-President Troislème vice-président Policy statements will be reviewed at the Standing Committee Forums and delegates' recommendations will be referred to the appropriate Standing Committee and National Board of Directors for review at their respective September meetings; · Maire suppléant Claude Cantin Québec (Québec) Présldent sortant Past President Monday Resolutions will be debated in one two-hour session scheduled for June 5, from 8 00 a,m. to 10:00 a,m, · James W. Knight executive Director Dlrecteur général Resolutions selected by the appropriate Standing Committee at the March meeting will be presented as a consent agenda and voted on in a block. · A motion by any delegate to remove a resolution from the Consent Agenda for separate debate will be in order provided it is duly seconded and supported by a simple majority vote. Only the mover will speak to the removal motion. Delegates intending to bring a motion of removal to the Conference floor may serve notice beforehand by contacting Sylvie Delaquis (613-241-5221, ext. 245) at the FCM Secretariat in Ottawa, or at the London Convention Centre on June 2. Have a great Conference J(ò¡~ Joseph P. Dion Director, Policy and Public Affairs 24, rue Clarence Street, Ottawa, Ontano K1 N 5P3 TelephonefTé/éphone: (613) 241-5221. Fax/Télécopleur: (613) 241-7440 Encl .~ "~:' M.inist'Y of Finance Ministère des Finances ¡ "" ,I Office of the Minister Bureau du minlstre "'~~ Frost Building South Edifice Frost sud _~~ 7 Queen's Park Cres 7 Queen's Park Cres 6=i~ Toronto ON M7A 1Y7 Toronto ON M7A 1Y7 Tei (416) 325-0400 Téi (416) 325-0400 Fax (416) 325-0374 Téléc (416) 325-0374 May 18, 2000 MAY 80 2000 Mrs. Sandra J Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mrs. Heffren: Thank you for your letter endorsing the resolution of the Town of North Perth about the calculation of municipal costs resulting from the elimination of the Ontario Farm Tax Rebate Program. As you may be aware, under the Ontario Fair Assessment System, eligible farmlands are taxed at 25 per cent of the residential tax rateó Ontario farmers no longer have to annually apply to the Province to receive a rebate for 75 per cent of property taxes paid. This puts an end to the cumbersome p:cocess of the rebate program, fulfilling the government's commitment to t.he Ontario farm community. The loss of these municipal revenues are included in the calculation of the Community Reinvestment Fund (CRF) , a component of Local Services Realignment (LSR). You may not be aware that municipalities have been credited for the loss of revenue associated with farm properties through two distinct components within t.he calculation of the CRF. The first component is t.he credit shown on the "Farm Tax Rebate" line of the LSR tables sent to all municipalities in March 1999. This amount was determined by taking 75 per cent of the 1997 municipal purpose taxes for properties assessed as farmlands in 1998. For your municipality, this credit was $910,572 in 1999. The Province has also recognized the lower taxability of farmlands through a second component of the CRF calculation 2 ~ 106 Mrs Sandra J Heffren Page 2 As part of the LSR, the Province provided municipalities with additional property tax revenue in the form of residential education tax room. This tax revenue was utilized by school boards in 1997 but transferred to municipalities in 1998. The lower taxability of the farmland properties was reflected through a special credit applied in estimating the value of the transferred residential education tax room. This credit was determined as 75 per cent of the 1997 education purpose taxes for properties assessed. as farmland in 1998. For your municipality, this was $2,309,210 in 1999. Both components are described in the Guide to Local Services Realignment sent to municipalities in March 1999 and may be viewed at www.aov.on.ca/FIN/enalish/nrm10ade.pdf. In discussions with the Town of North Perth, it has been identified that the Town's estimate of its losses associated with farmland properties, noted in the Town's letter to you, does not take into account the second credit provided tö the Town within its residential education tax room. Should you have any questions or require additional information you may wish to contact Mr. Norman Helfand, Provincial-Local Finance Secretariat, directly at ( 416) 325-0473. I appreciate having this matter brought to my personal attention. Yours sincerely, ~~ ç-Jo Ernle Eves, Q.C. Minister of Finance c.c The Honourable Tony Clement Minister of Municipal Affairs and Housing Mr. Steve Peters, MPP E1gin-Middlesex~London 107 9vfunicipafity of Centra[ 'Efgin Corporation of tlíe Tlíe Ph.519·631·4860 Fax 519·631·4036 S1. Thomas, Ontario N5R 5V Floor, st 450 Sunset Drive, , , 2000 ~~5 MAY ( 2000 May 25 Mrs, Sandra J. Heffren, Deputy Clerk, County of Elgin, 450 Sunset Drive, St. Thomas, On N5R 5VI Heffren: Dear Mrs. to Offences Act Your correspondence of May 17, 2000 regarding the above referenced matter was presented Council at its meeting of Tuesday, May 23, 2000, and the enclosed resolution was passed. Provincial Re: Office. If anything fnrther is required, kindly contact the Municipal 7lJ K. G. Sloan Administrator/Clerk KGS:gv Enc! Elgin Resolution .-:{ - May 23. 2000. pality of Central i c i Mun //ß V Moved by Seconded by WHEREAS, the County of Elgin (the proposed Municipal Partner) has made a proposal and demonstrated its commitment to enter into a MemO!andum of Under~tanding (MOU) with the Attorney General of Ontario (the Attorney General) to assume justice responsibilities under the Provincial Offences Act (POA); and, WHEREAS, the Serviced Municipalities within the Elgin-St. Thomas court service area approve the selection of the County of Elgin (proposed Municipal Partner) to participate in the transfer of court administration and prosecution responsibilities in respect of the Provincial Offences as set out in the Streamlining of Administration of Provincial Offences Act, 1998 (Bill 108) for the court service area; and, WHEREAS, the Serviced Municipality acknowledges and agrees that the. proposed Municipal Partner will be responsible for the obligations set out in the MOU, the schedules to the MOU and the Local Side Agreement (LSA) and will be the agent for the Serviced Municipality for purposes of providing POA functions to municipalities within the court service area as set out in the agreement between the proposed Municipal Partner and the Attorney General; and, its its WHEREAS, the Serviced Municipality agrees that the proposed Municipal Partner, as agent in respect of the Elgin-St. Thomas court service area will be entitled to recover costs, as set out in Schedule A attached; and, WHEREAS, the Serviced Municipality and the proposed Municipal Partner agree that net revenues collected by the proposed Municipal Partner will be shared on a basis as set out in Schedule B attached and, in in WHEREAS, the Serviced Municipality and the proposed Municipal Partner agree that the event of a dispute arising between them, the dispute resolution process as set out Schedule C attached, shall be followed; NOW THEREFORE BE IT RESOLVED THAT: The proposed Municipal Partner and the Attorney General be advised that the Serviced Municipalities approve of the responsibility, cost and revenue sharing arrangements and the local dispute resolution process for the POA transfer in accordance with the information provided by the proposed Municipal Partner dated April 25th, 2000. 1 The County ,of.. Elgin (propo~ed Municipal Partner) be authorized to continue negotiations with the Attorney General to become the Municipal Partner for the transfer of responsibilities under the POA. 2 , Elgi Resolution .:{ May 23. 2000. ty of Centra pal Munici //6 - ) rD. Moved by Seconded by WHEfŒAS, the County of Elgin (the proposed Municipal Partner) has made a proposal and demonstrated its commitment to enter into a Memorandum of Under$tanding (MOU) with the Attorney General of Ontario (the Attornéÿ General) to assume justice responsibilities under the Provincial Offences Act (POA); and, WHEREAS, the Serviced Municipalities within the Elgin-SI. Thomas court service area approve the selection of the County of Elgin (proposed Municipal Partner) to participate in the transfer of court administration and prosecution responsibilities in respect of the Provincial Offences as set out in the Streamlining of Administration of Provincial Offences Act, 199B (Bill 108) for the court service area; and, WHEREAS, the Serviced Municipality acknowledges and agrees that the proposed Municipal Partner will be responsible for the obligations set out in the MOU, the schedules to the MOU and the Local Side Agreement (LSA) and will be the agent for the Serviced Municipality for purposes of providing POA functions to municipalities within the court service area as set out in the agreement between the proposed Municipal Partner and the Attorney General; and, WHEREAS, the Serviced Municipality agrees that the proposed Municipal Partner, as its agent in respect of the Elgin-SI. Thomas court service area will be entitled to recover its costs, as set out in Schedule A attached; and, WHEREAS, the Serviced Municipality and the proposed Municipal Partner agree that net revenues collected by the proposed Municipal Partner will be shared on a basis as set out in Schedule B attached; and, WHEREAS, the Serviced Municipaiity and the proposed Municipal Partner agree that in the event of. a dispute arising between them, the dispute resolution process as set out in Schedule C attached, shall be followed; NOW THEREFORE BE IT RESOLVED THAT: The proposed Municipal Partner and the Attorney General be advised that the Serviced Municipalities approve of the responsibility, cost and revenue sharing arrangements and the local dispute resolution process for the POA transfer in accordance with the information provided by the proposed Municipal Partner dated April 25th, 2000. 2. The County .of Elgin (propo~ed Municipal Partner) be authorized to continue negotiations with the Attorney General to become the Municipal Partner for the transfer of responsibitities under the POA. © ¡'¡íìíìUœ:m¡y þ'¿/' l'=V MAYOR BILL WALTERS Schedule "A' al Partner: Costs of the Proposed Munic The County agrees to provide a year-end reconciliation of the actual costs and revenues provided by the County under Bill 108. 1 2 v._,,~· ",~---'"-' The County agrees to report to the Partner Administrators within 30 days following the fiscal year end, on December 31, as to estimated r~_Y§[lues-and expenses for the coming year, to consider any recommendailOñs made by the Partner Administrators, and that in the event the Partners cannot agree on the estimated costs of operations, recommend proceeding to the Dispute Resolution Mechanism. B' Schedule . Revenue Sharin Each municipality shall receive gross revenues generated frbm POA activity within its municipal boundaries, less expenses and a 10% administration fee payable to the County of Elgin. 1 ,~"$="""~~'~'" .~ ,_n Such revenue shall be distributed in the first quarter of the year followingJhe fiscal ýear end and be subject to reconciliation. ''.- .,.- ,,' 2 1, 2001 in POA revenues from January 1998 to the date of transfer, January will be retained by the County of Elgin and the City of St. Thomas, accordance with the CRF formulas provided by the Province 3 C"- Schedule Dispute Resolution Mechanism --. The Partners (defined as all lower-tier municipalities in the C¿LîñïY-ó(Eigin and the separated City of St. Thomas) agree to foster and pàrticipate in a co- operative approach to disputes and agree that all reasonable efforts will be made to resolve disputes informally and amicably at an early stage. 1 ."'....,... "",~..,w,,,_~,_··,"N 2. In the event that a dispute arises between a Partner and the County with__... respect to the terms and conditions of the LSA, or with respect-tcr1ñéservice levels, the Partners and the County agree to use the mechanism set out in this Section to resolve the dispute. The provisions of this section do not apply to issues governed by the Ministry of the Attorney General, the provisions and obligations under the MOU or LSA or any issues relating to the judiciary, principles of justice, management issues of the County, or issues related to budget dispute is supported by the majority of Partners in a Catchmen or corporate unless the tArea. 3 4. In the event that a dispute or concern arises between a Partner(s) and the County, and such dispute or concern cannot be resolved through initial discussions between the County Administrator and the Partner Administrators, such dispute or concern will be referred to a meeting involving the Administrators representing all Partners The meeting of the Administrators is designed to foster and assist in the resolution of the dispute and to encourage recommendations to the concerned Partner and the County in order to facilitate a resolution. 5 If such resolution or recommendation results in a necessary amendment to this Agreement, upon the agreement of all impacted Partners and the County, such amendment.shall be reduced to writing and become part of this Agreement after being duly executed by the County and all of the Partners Should all of the municipalities not agree, any Partner may proceed to arbitration. 6 Where the Partners and the County are unable to reach a resolution to the dispute or where the recommendation of the Administrators does not resolve the dispute, the Partners may choose to: a) discontinue the dispute or, b) choose the services of a third party mediator to facilitate resolution of the dispute or, c) proceed to arbitration. 7 The mediator shall inquire into the issue in dispute and shall attempt to assist the Partners in resolving the dispute and shall be selected upon majority vote of the partners 8 n 2 In the event that the Partners do not agree with the recommendations of the mediator, any of the Partners may apply to an arbitrator to resolve the dispute and the dispute shall be settled in accordance with the Arbitration statutes then in force in the Province of Ontario, and this section constitutes a submission under such Arbitration statutes. The arbitrator shall be selected accordance with Paragraph 10. 9 Any arbitration will be conducted according to the rules for the conducting of arbitrations of the Arbitration Institute of Canada Inc., in effect at the day of commencement of the arbitration and by one arbitrator appointed in accordance with the Institute's rules. The arbitration will take place in the County of Elgin unless otherwise agreed. The arbitration will be final and binding upon the Parties. The law governing the procedures and the substance of the arbitration will be the law of Ontario. 10. The Partners in dispute may agree in writing upon the appointment of a single Arbitrator who will determine the dispute as sole Arbitrator. If the Partners in dispute cannot agree on a sole Arbitrator then each of the Partners in dispute will appoint an Arbitrator and provide the other party with written notice of the appointment. If one party does not provide such notice, then the Arbitrator who has been appointed by the other party will be the sole Arbitrator and wil constitute the Arbitral Tribunal. Where the services of a mediator or an arbitrator are undertaken, the cost of such mediator or arbitrator's services shall be shared by the Partners as part of the costs associated with this agreement within the respective catchment area, the costs will be distributed based on population. 11 Any dispute arising from the failure of the County to fulfil its obligations as set out under the MOU shall be filed with the Ministry of Attorney General and the dispute resolution process as established within the MOU for disputes between the MOU and the County shall apply. 12 The Partners acknowledge and agree that when a matter is under dispute all service provided by the County will continue in accordance with the terms of this Agreement and the requirement of the Transfer Agreement. 13 ¡~l [fi'~ ~....., Ontario JUN 2000 2 May 30, 2000 Ministry of Ministère des Community and Services sociaux Social Services et communautaires Office of the Minister Bureau du Ministre Hepburn Block Édifice Hepburn Queen's Park Queen's Park Toronto ON M7 A 1 E9 Toronto ON M7A 1 E9 (416) 325-5225 (416) 325-5225 MrS. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mrs. Heffren: Thank you for your letter of March 29, 2000, in which you note Elgin County Council's support for the resolution from Ottawa-Carleton regarding child care fee subsidy guidelines. Please excuse the delay in my response. You voice support for OttawacCarleton's position that the child care fee subsidy policy is unfair to those whose RRSPs are not locked in. Unfortunately, according to federal rules and regulations, there is no way to lock in RRSPs except through work. You may wish to pursue this issue further with the federal government, which has jurisdiction over the regulations related to RRSPs. Sincerely, . ~ rL/' Once again, thank you for writing. MPP 08 John Baird, Minister 1 MPP, Elgin-Middlesex-London Mr. Steve Peters, c: (11/95) """. Ministère des Transports Bureau du ministre Édifice Ferguson, 38 étage 77, rue Wellesley ouest Toronto (Ontario) M7A 128 (416) 327·9200 www.mlo.gov.on.ca Ministry of Transportation the Minister 3rd Floor West Office of Ferguson Block, 77 Wellesley St Toronto, Ontario M7A 128 (416) 327·9200 www.mto.gov.on.ca May 3, 2000 2000 ELGiN q¡~P'I!~¡::~ ".n",' ~ \i ~:.J.,~liol 8 MAY Ms, S. 1. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R WI Heffren: Thank you for your letter forwarded to me by Premier Mike Harris, requesting that a Driver Examination Centre be re-opened in the ElginlSt. Thomas area. I welcome the opportunity to Dear Ms. respond. As you know, driver examination centres are established according to two specific criteria, which I will outline for you at this time. Centres provide service to surrounding communities within a 50 kilometre radius, and serve a population of 50,000 or less. The communities of Elgin County are within 50 kilometres of our London, Tillsonburg and Chatham centres, and as a result, the ministry feels that these areas are being appropriately serviced. The 281 private issuers located throughout the province provide a wide range of additional services. In the fall of 1998, the ministry introduced 17 new transactions at these locations that include many driver licensing services that were previously only available through driver examination centres and travel points. These service improvements allow the residents of Elgin County to access these transactions through a private issuer in their community on a daily basis The ministry shares your concern for the lengthy wait to take a road test in your community, In the spring of 1999, the ministry reached the end ofthe first five-year cycle of the graduated licensing system. As a result, there has been an increased demand for road tests, which has placed a strain on our Driver Examination Centres. As you are aware, the ministry is in the process of hiring 184 new driver examiners - more than double our current numbers - including 9 in London, I in Tillsonburg, and 2 in Chatham. Once the new examiners are hired and trained, the government will be offering 325,000 additional road tests per year. This will improve customer service in your area. /2 09 1 2 I recognize that the ministry has been overwhelmed by the large demand for road tests. However, I am confident that these measures, and other changes that we have recently made, will improve our customer service while achieving our rnost important goal- driver safety, Thank you for bringing your concerns to my attention. David Turnbull Minister o 1 1 Premier Mike Harris Steve Peters, MPP Elgin-Middlesex-London cc: Thomas. Ontario N5P 1 C4 Constituency Office: 542 Talbot Stree· 51. ~ Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON steve_peters-mpp-co @ontla.ola.or9 '. Tol E-mai f· " Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org 2000 30 MAY Deputy Clerk May 25, 2000 The County of Elgin Attn: Sandra J. Heffren 450 Sunset Drive St. Thomas, ON, N5R 5V1 Heffren Please find enclosed a copy of a letter received by my office from the Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food in response to Council's resolution to support the resolution from the Municipality of Chatham-Kent regarding competitiveness of the agri- food sector. Mrs Dear ! Yours Sincerely &~ Steve Peters, M.P.P, Elgin-Midd lesex-London 1\ , H SJP:eh:encl de Ministre de l'Agriculture et l'Agroalimentaire \;j¡¡ ""¡.,~¡'¡;¡¡.. >.:Ki!' "¿-('IkI.:" i).:t;;i.m¡;$;,~ ~íÆ¡ f?'.. ;h~~'¿¡¡, 'i\-'i':;:;':;:f; t~,..·9. , ~~A%;tj (,)~t:~1~~ Ottawa, Canada K1 A OCS Minister Agriculture and Agri-Food of Quote: 524609 MAY 0 2 2000 Mr. Steve Peters Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 M.P.P Peters Thank you for your letter enclosing a copy of the resolution that you received from the Corporation of the Municipality of Chatham-Kent regarding low commodity prices and competitiveness in the agri-food sector. I am aware of this resolution and have received similar correspondence from other municipalities in southern Ontario. Mr. Dear Markets for agricultural products are cyclical It is because of this volatility that Canadian federal and provincial governments provide a package of farm safety nets. The federal government contributes $600 million to this effort each year, and provincial governments contribute an additional $400 million, This provides farmers with an ongoing $1 billion annually. These monies are used to help finance a three-part approach of assistance to agriculture: crop insurance, the Net Income Stabilization Account (NISA), and companion programs that are developed with each province to meet specific priorities, In addition to the $1 billion committed to the sector annually, the federal government committed an additional $900 million over two years for the Agricultural Income Disaster Assistance (AIDA) program. Under the 60:40 cost-sharing principle, the provincial contributions bring an additional $600 million, for a total of$1,5 billion of new money, AIDA is intended to help individuals who, through circumstances beyond their control, are suffering severe short-term farm income losses. On November 4, 1999, I announced that the Government of Canada would make a further $170 million available to cover negative margins under AIDA across the country. For 1999, producers are able to choose a reference period on which to base their payments, either the previous three years, or three of the previous five years not counting the high- and low-income years. Another change ensures that family and non-family labour are treated the same in calculating eligibility for 1999. ./2 2 1 Canadâ Page 3 M.P.P Steve Peters Mr. I have been working with my provincial counterparts and with farm leaders to establish a long-term framework for safety nets. These efforts have been ongoing for several years, and we have reached a tentative agreement with all ten provinces on a long-term safety net plan. I believe that this agreement will benefit producers right across the country. I trust that the plan will be ratified by each of the provinces as soon as possible. The tentative agreement provides annual federal funding of $665 million TOr basic safety net programs (NISA, crop insurance and companion programs) and access to $435 million in income disaster assistance in each of the next three years, The $665 million will be allocated to provinces based on the size of the industry in each province will be seeking approval from Cabinet for additional funding to ensure that no province receives iess than its current allocation of safety net funds, When the agreement is finalized, the federal commitment to safety net funding will be more than $3.3 billion for the next three years. Through the efforts of all involved, we are contributing to the strength and vitality of Canada's agriculture and agri-food sector. 4 1 1 Yours sin.cerely;---·---·--_ ~ Constituency Office: 542 Talbot street St. Thomas, Ontario N5P 1 C4 ~ OntariQ Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toil Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org 200.0 30 MAY rr May 25, 2000 Warden The County of Elgin Attn: Duncan McPhai 450 Sunset Drive St. Thomas, ON, N5R 5V1 McPhai Please find enclosed a copy of a letter received by my office from the Honourable John C. Snobelen, Minister of Natural Resources in response to a resolution by the Eastern Ontario Warden's Conference to have the Ministry fund a campaign to deal with the problem of rabies Mr. Dear to halt the spread of this disease wi the Ministry I am optimistic that the determined efforts by lead to the eventual elimination of rabies Yours Sincerely S~~ Steve Peters, M.P,P. Elg in-M iddlesex-London 5 1 1 SJP:eh:encl Oueen's Park Toronto, Ontario M7A 1W3 416/314·2301 Ministre Mlnlstère des Richesses naturelles Minister Ministry of Natural Resources ~f~ ~,,- Ontario 2000-01020-MIN ~ rE (crE~\frE[D) --------------- APR 1 8 2000 Mr. Steve Peters, MPP Elgin-Middlesex-London 542 Talbot Street St. Thomas ON N5P 1 C4 Peters: Thank you for your letter of March 20, 2000, regarding the resolution passed by the Eastern Ontario Warâen's Conference to have the ministry fund a campaign to deai with the problem of rabies. Dear Mr. The ministry's rabies research unit (RRU) has undertaken a very determined response to stop the spread of raccoon rabies from the initial cases in southwestern Ontario, To date, we have been successful in containing this virus in two areas - Wolfe Island and the Brockville area, This effort will continue until this strain is eliminated, as has virtually been done with the arctic fox strain of rabies. As a result of the successful battle against fox rabies, I feel confident that the techniques being employed to control raccoon rabies will also be effective. For your information, I have enclosed a copy of my letter of March 16, 2000, to Mr, J.w. Tiernay on behalf of the Eastern Ontario Warden's Conference. If you would like any further information about the raccoon rabies control program, please contact Ms. Christine Buonaiuto, acting information officer in the RRU in Peterborough, at (705) 755- 1551. trust that this information is of assistance to you writing Thank you Snobelen / ¡ (Hon ohn \ Minisfer / "E[]ç~3iure J, W. Tiernay, Eastern Ontario Warden's Conference John Cleary, MPP, Stormont-Dundas-Charlottenburgh 6 1 1 1 ,\;000-00682-MIN MAR 1 6 2000 Mr, J,w. Tiernay Secretary, Eastern Ontario Warden's Conference c/o The County of Peterborough 470 Water Street Peterborough ON K9H 3M3 " Mr. Tiernay: Thank you for your letter of February 11, 2000, regarding your group's recent resolution to have the ministry fund a campaign to deal with the problem of ràbìës'~ M Vi,: :J~!¡'i"',~!,¡1": Dear The resolution requests that the Ministry of Natural Resources (MNR) spearhead and fund a campaign to deal with the problem of rabies, MNR has undertaken a very determined and humane response to stop the spread of raccoon rabies from the initial cases in southeastern Ontario, The ministry has, to date, been successful in containing the virus and will continue the efforts to control the spread of the virus in wildlife populations, The ministry's Rabies Research Unit (RRU) has developed and maintained protection zones in two areas, on Wolfe Island and in the Brockville area, through both point infection control (removal and testing of animals around the point of infection) and Trap-Vaccinate-Release (TVR) programs, These programs are directed at removing any animals from the population that may be incubating the disease, and immunizing wildlife against rabies. The objective of these programs is to prevent any potential spread of the virus to local wildlife, domestic animals and humans. In addition, 81,300 baits were aerially dropped that contained an oral rabies vaccine to enhance these tv.o protection zones. The baits were distributed to form a 1,200 square kilometre buffer zone to immunize raccoons immediately beyond the vaccination areas. It has been shown, with the fox strain of the rabies virus, that aerial deployment is the most effective means to immunize animals over large areas. Since 1989, MNR has dropped approximately 11 million fox strain rabies vaccine baits across the province and has virtually eliminated the fox strain of rabies from Ontario, RRU had local unvaccinated 2 the any in January, as an extra precaution live traps and humanely euthanize 7 For seven consecutive days trappers capture animals in raccoons found near these sites 2 In the spring, as the raccoons and skunks become more active and start to disperse, a point infection control program, as well as an aerial baiting program, will begin on Wolfe Island. In addition, 900,000 oral vaccine baits will be acquired as part of the year 2000 control program, The RRU is considering how best to distribute these baits to reduce the chance of raccoon rabies spreading to other areas of southern Ontario. If you would like any further information about the raccoon rabies control program, please contact Ms. Christine Buonaiuto, acting information officer in the RRU, at (705) 755-1551 trust that this information is of assistance to you. Thank you again for writing Sincerely "ORIGINAL SIGNED BY MINISTER" Hon. John C, Snobelen Minister ,,-tk ~_('L(~~ [ QJl:\ 8 1 cc: Christine Buonaiuto, Acting Information Officer Rabies Research Unit _~~~9h", c..l~J, .._t:-I,~ P, ~S4:0< ~0r,\-:-~~-:ndQ ,--- 1 Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 F""'1'!\e""J!(' "'G, ii,':- .:II .. ~ . -'1i·;:1')] '" r" \ti;' ~!J.stp' §¡'4!~ ~ Ontario Room 331 Main Legislative Building Queen's Park steve_peters-mpp-co @ontla.ola.org 2000 f¡\\1UNW OF ELGIN Mkl!f]ftllm!STBt\nìrt~ SEíW¡CESliel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mai 5 JUN STEVE PETERS, ELGIN - MIDDLESEX - LONDON Toronto, Ontario M7A 1M Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org The Honorable Elizabeth Witmer Minister of Health and Long Tenn Care 10'" Floor, hepburn Block, 80 Grosvenor Street Toronto, Ontario M7A 2C4 2000 May 31 Dear Minister, You will find enclosed a letter from Duncan McPhail, Warden of the County of Elgin. The letter outlines the position of the County of Elgin in regards to the governance of the Elgin-St. Thomas Health Unit. Warden McPhail makes points out some very serious issues in light of the recent motion of the City ofSt. Thomas. I whole heartedly agree with the position of the County of Elgin in this matter and would appreciate your immediately addressing the following concerns. Why would your Ministry insist on an issue being considered for a third elected local officials had previously passed two binding resolutions? At what point did it become policy for the provincial govermnent to interfere in local solutions and decision making at the request of 0.68% of the population affected. time after democratically 2. am sure that you I Warden McPhail also outlines the savings and efficiencies created by this agreement. can recognize the benefits to all concerned. Minister, I echo the County of Elgin in urging you to approve the application regarding the governance of the Elgin-St. Thomas Health Unit. I look forward to your immediate response to both the County of Elgin and my office. Sincerely, S~Q~ Steve Peters MPP Elgin Middlesex London 9 1 1 SJP/svb cc: County of Elgin City of St. Thomas 02 PAGE {tj 01\1$/'\':1 ELGIN MANOR 1-519-531-2307 Hon. Elizabeth Witmer L 'hon. Elizabeth Witmer 10: 45 Minister Min/Slre 05/02/2000 Ministre de la Santé et des Solns de longue duree 1 Oe étage, édifice Hepburn 80 rue Grosvenor Toronfo ON M7A 2C4 T61 (416) 327-4300 T61ec (416) 326-1571 MInister of H.a~h and long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street ToronlO ON M7A 2C4 T91 (418) 327-4300 Fwc (416) 326-1571 May 30, 2000 Ms. Marilyn D. Fleck Director of Homes and Seniors Services Elgin County Homes and Seniors Services Elgin Manor R.R. #1 St. Thomas, ON N5P 3S5 Dear Ms. Fleck: Thank you for your kind invitation to attend the Mortgage Burning ceremony at Bobier Villa on June 13t ¡, I regret I am unable to attend due to a previous commitment. However, I want to take this opportunity to extend my personal congratulations to you and your colleagues for your success in eliminating the facility's mortgage in less than three years. That is a tremendous achievement and you are all to be commended. And here I include the community, whose generosity enabled a successful fundraising effort for Bobier Villa. Such determination is reflected in your commitment to the residents of Bobier Villa and your other homes. Your provision of quality long-term care in comfortable, secure surroundings ensures an environment that values and fosters the worth of each of the people you serve. Characterized by high standards for care and service, Elgin County Homes and Seniors Services exemplifies the quality and accessibility that our government envisions for long-term care in this province wish you every continued Your work is significant and greatly appreciated, and I success. MPP Elizabeth Minister Page BB2 p, 0 A task force 0 r rural stakeholders recently came together to clari ry issues arising frem changes in the chilùcare systcm. .. 7;he; 9;ad?/ 90/lC0 0A1/ G~//wt c~ ~ am/; cg~ C€AildAo-o.cb c¡gducatÎßfV Ùwi),øs; 'fÆÞ/A/ t& A SPECIAL FORUM ON RURAL CHILD CARE Monday, JUNE 19. 2000 Conference Centre 1 Stone Road West, Guelph, Ontario 10:00 a.m - 3:00 p.m 1 519 633 7661 CLERR-Elgin CO FAX NO, 416 97 6191 ~b/~~/öö ¿¿;¿¿:¿u L~T ASSOCIATION OF?-) JUN-05-00 MON 02:15 PM AMO · Review the results or tile Rural Cbile! Cnre Task Force Report · Identify strategic uction steps to respond to the recommendations in the Report · Identify potential partners for ímplementalion Registration Is $20.00 per person at the door. Lunch and rofreshments included. - - RSVP by June 12, 2000 to Barbara Brownell OR llrcnda Wilton, Bl'uce County Socinl Sel'vices telephonc: (519) 638-2580 telephone: (519) 881-043\ e-mail: barb@!'recspaee,nc e-mail: bcssbw@brLlcecounty.oll,ca C;¡I'~ Co~m('i On(arioMllnici )al As.~orintiu¡: A COlUpl(;lc: v<'rslun oCthc "::I.~I, r,'or('~ R~'~( '( will I,,: "v.1Ibhlcon!Jncut: www,rnndon1inc.un.c:'I ::1fH:r JlInc{, MI·:Mß¡¡I\$ Onti\l'io M lllllclt):11 $(¡C!,,! Sl,'rvicl:~ ^~~nciu\íon O,\turlo F:u'm WOIIH'I)'S Nl'IWOI' !':.rc(f ^.~Suciflt¡OI' Ol1ll1r(t) Fr.dcl"Dlion 0 ^t!riculfnrr. On :'Ir~u Rur::¡1 Child ConlllliUcc t\1rI TASl(fOIlCI, Ontlll'lo .\ For {ll 20 --~_. -_. COUNTY OF ELGIN By-Law No. 00-15 "BEING A BY-LAW TO AUTHORIZE THE EXECUTION OEA COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND CANADIANJINION OF PUBLIC EMPLOYEES WITH RESPECT TO THE CORPORATION'S COUNTY LIBRARY EMPLOYEES' WHEREAS the Canadian Union of Public Employees, Local 841.6, is the sole and exclusive collective bargaining agent for all its employees save and except Branch Library Supervisors and persons above the rank of Branch Library Supervisor, Administrative Assistant, Manager Library Services, students, pages and temporary employees; and WHEREAS negotiations have taken place over a period of time, between the County and the Union towards amending the collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both parties on the said procedures, conditions and terms of employment to be included in an agreement to cover the period January 1, 2000 to December 31, 2002. NOW THEREFORE the Municipal Councii of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and the Chief Administrative Officer be and are hereby authorized to sign the Collective Agreement between the County of Eigin and the Canadian Union of Public Employees, setting forth collective bargaining relations, disposition of grievances and to define working conditions and terms of employment for the library employees. 2000. 1 That this By-Law shall become effective January 2. day of June 2000. day of June 2000. D.J. McPhai Warden. 2 1 3th time and finally passed this 3th M.G. McDonald, ·Chief Administrative Officer. time this READ a first and second READ a third