March 14, 2000 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. MARCH 14. 2000 AT 9:00 A.M.
ORDEB.
1 st Meeting Called to Order
2nd Adoption of Minutes - meeting held on February 15, 2000
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Présenting Petitions, Presentations and Delegations
PRESENTATIONS - Reauests For Fundina
Deb Prothero, St. Thomas-Elgin YMCA (seé attached)
John Martyn, Elgin-St. Thomas Archives Association (see attached)
PAGE #
9:30 A.M
10:00 A.M
1-5
6-14
Sma
with a presentation on
DELEGATION
1 :00 P.M. Danny Young, Spriet & Associates
PackageTreatment Plants"
Motion to Move Into
Reports of Counci
I
Committee Of The Whole Counci
and Staff
5th
6th
7th
Council Correspondence - see attached
i) Items for Consideration
ii) Items for Information (Consent Agenda)
15-40
41-52
53-92
OTHER BUSINESS
Statements/Inquiries by Members
Notice of Motion
Matters of Urgency
1 )
2)
3)
8th
the Committee Of The Whole
n-Camera Items - see separate agenda
Motion to Rise and Report
Motion to Adopt Recommendations from
Consideration of By-Laws
ADJOURNMENT
9th
10th
11th
12th
13th
LUNCH WILL BE PROVIDED
Excess Revenue over
Expenses for the Year 82,260 30,047
. Complete Auditted Statement is available from the CEO on
request
A proud member of the Elgin-St. Thomas United Way
1998-99 Annual Report
(80.805)
(55,831)
85,878
24,974
strong communities...
35,196
696,706
73,241
13,445
64,943
5,866
33,11 Ò
11 ,839
2,719
14,120
8,368
57,138
11,855
11,175
16,651
3254
1,059,626
strong families and
We build strong kids,
1998
396,870
431 ,977
136,819
23,131
17,534
61,952
74,259
2.962
1,145,504
The Family YMCA of
St. Thomas-Elgin
176.538)
(60,766)
ASSETS 1999 $ 1998$
CURRENT ASSETS
Cash 153,480 105,406
Accounts Payable 26,664 17,152
Prepaid Expenses 4.615 2.204
184,759 124,762
INVESTMENTS 111,051) 106,912
CAPITAL ASSETS 628,924 481,736
GOODWILL 32.847 40.074
TOTAL ASSETS 957,585 753,484
LIABILITIES
CURRENT LIABILITIES
Accòunts Payable & 108,385 117,893
accrued liabilities
Deferred Revenues 50,369 61,488
Current Portion-Long-Term Debt 18,638 3,967
Current Portion-Capital Lease 11.021 13.269
188,413 196,617
DEFERRED CAPITAL CONTR. 79,849 95,621
LONG TERM DEBT 378,728 221,033
OBLIGATION UNDER CAPITAL
LEASE 11.878
646,990 525,149
FUND BALANCES
OPERATING FUND
Invested in Capital Asset 173,535 176,Q42
Unrestricted Net Assets 26.005 (59.644)
199 .540 116.398
CAPITAL FUND 111.055 111.937
310,595 228,335
TOTAL 957,585 753,484
15,772
Deferred Capital
Contributions
Capital Assets
Excess Revenue over
Expenses before
Amortization· 143,026
Program Expenses 54,642
Wages & Benefits 620,104
Occupancy Costs:
Heat, Light, Water 74,333
Insurance 12,424
RepairslMaintenance 83,207
Property Taxes (1,480)
Rent .. 25,443
Professional Services 27,250
Promotions 3,364
Bank Chargesllnterest 11,870
Interes! on bebt 22,874
Office SupplieslExpense 60,685
TelephonelFax 9,139
Travel/Conference 18,016
National Allocation 18,545
Regional Allocation 4.406
1,044,822
EXPENSES
Membership fees 466,993
Child Care Fees 402,816
Program Fees 141,284
Rentals 21,045
Govn'tGrants 4:2,163
Donations &Fundraising 45,716
Un~ed Way Grant 63,333
Sundry 4.498
. 1,187,848
1999
Financial ReDort
Balance Sheet
As at AUGust 31.1999
REVENUE ~
S]"ATEMENT OF OPERATIONS
OS. Roach "P.Uptgrove "N.Lovelock
G.McCaffery P.Westelaken "A.Hughson
D.Durkee G&J Wimbush B.Ranson
H.Noordan "P.Ballantyne J.Finnigan
"L.Pincombe "R.Chambers B.Carr
P.Callaghan "M.Carrie T.Payne
"P.Beer "A.Connoy "PYurek
S. Berdan "M. Eveland C.Sm~
H.Coleman "J.Thorburn W.Herbert
"K.payler S.Cook M.Deleemans
M.Penhale S.Langohr O.Ried
E. Durbridge T.Green "D.Spence
"A.Buchanan K.Berzins N.House
T.Johnson A.Strong G.Robert
B.McCaffery B.Leverton D. Docherty
A. Johnson J.Upsdell V. Calcutt
T. Verkaart J.Clements D.Atkinson
"J.Herbert S.Westaway K. Poirier
P .Willoughby D.Tarry Ltd J.Yurek
G.Sm~h M.Crossett B.Parker
B.Shore M.Brewster D.Ho
Carr's Delivery Service Buckland Brokers Lim~ed
Centennial Sports Club St.Anne's Festival
Elgin Radiology Assoc. Wa~e Brothers Electric
Vanzanten Brothers General Contractors
Graham, Scott, Enns Anything New - Sparta
Elgin Basketball Referee's Association
St.Thomas Times Journal Elgin Real~
St.Thomas Professional Firefighters Association
Central Elgin Collegiate St.Joseph's High School
Mugford Shoes Pincombe Real Estate J&V Sheridan
G.K.N. Sinter Metals Ashton & Tilford Insurance
YMCA Partners with Youth Donors 1999: As a registered
charity, the YMtA mUst be visible in the commun~. The forum in
which all YMCA's presents ~elf is through an Annual Support
Campaign. Ours is called the Partners ~h Youth. We have 2
goals for this project. One, is to tell YMCA stories both inside and
outside of our YMCA family to convey the work we do. Two, is to
raise much need philanthropic dollars used only in preschool,
youth, child care and camping supplies. This year we told 128
stories and raised $13,200.00 in a 6 week time frame. Thank you,
to all our "Campaign Cabinet and our donors. ¡
"D.Pare
J. Buck
D Clarke
Z.Carter
A. Morris
"P .Hill
C. Taylor
"L.Taylor
S.Vu
B.Hubert
"M.Reid
P.Davis
C.Bruce
R.Fowler
D. Wales
A.Perrier
K.Phibbs
L.Porter
D. Buck
L.Smith
~,
YMCA Board Of Directors 1999-2000
Retiring Board Members
Cheryl Rickwood Carol Ewaskiw Merv Reid
Existing Board
Chairman Alex Connoy
Vice Chair Daphne Spence
YMCA Facility Usage ( 20 High Street) Sept98-Aug99
107,912 entries were recorded in our access computer. This
number represents approximately 80% of all entries. It does not
include big group access. The YMCA continues to upgrade
facil~ies, equipment and strives to achieve service excellence
through YMCA Priority SAM (Serving Annual Members) program
such as mechanical and infrastructure improvements, detailed
In closing, I wish to recognize the dedication and comm~ment of
the staff, volunteers and Board of the Family YMCA of
St.Thomas-Elgin. They are by far the best group of people I have
ever had the pleasure of working ~h in my 23 year YMCA
career. As I enter into my second year as CEO in St.Thomas, I
realize the slogan I gave to them at my first all staff meeting has
become their motto..." If ~ is to be... ~ begins w~h me!"
YMCA Leadør- In- Training Programs: The YMCA is èommitted
to the development of our youthlteens. LIT program leads youth
ages 11-15 through 10 weeks of training and development.
Upon completion, youth are asked to volunteer their services in
any/all areas of our YMCA to gain valuable work experience. A
CIT participates in our Summer Day Camp program assisting our
camp staff with supervision, programming and social interaction
skills of our campers.
In preparing for the future, the YMCA Board of Directors hired the
consulting firm of Hallett & Associates to determine the feasibil~
of a Cap~al Campaign to renovate and expand our 20 High
Street location. The results of this study tell us that this
cómmun~ will support the YMCA in a 1.2 million dollar
campaign. A Campaign Director will begin as of January 2000 to
launch such a project. The campaign should take 16 months to
complete ~h construction beginning after. The YMCA will
continue to contract the services of Hallett & Associates to
provide training, support and consultation during this campaign.
At present the Asset Manager for our YMCA is preparing the
drawings for this expansion and enlisting a group of members to
act as advisers to the CEO and the Board on this very important
project.
YMCA Volunteer StStistics:
The YMCA is very much a volunteer organization offering people
opportunities to learn and teach skills to all of our participants.
Overall Volunteers 72 L+T 60
Overall Hours Contributed 8900 C-I- T 37
Overall Number of class taught 2600 97
Day Camp Children:
Christmas 27
March Break 67
Summer 499
593
Child Care Families:
Fairview Avenue 67
Port Stanley 14
81
The YMCA participates in joint training and development
programs for all senior staff. This year we participated in
CEO/CPO programs, YMCA Canada AGM, Priority SAM College,
Aquatic Cluster Training and evaluations, Youth Leadership
programs, Advanced Management programs, Asset
Management Training programs and more.
YMCA Financially Assisted Participants:
No one is denied a YMCA experience if they are unable, not
unwilling to pay the full fee.
Memberships 321
Camp/Child CarelPrograms 179
500
The YMCA partners in program service delivery ~h the Port
Stanley Un~ed Church, the C~ of St.Thomas, the Family
Enrichment Centre, the St.ThomasGymnastics Club, the
London YM-YWCA and YMtA Canada.
Families 775
Other Individuals 1492
2267
YMCA Membership served:
Children & Youth 1067
Adults & Seniors 1200
2267
The YMCA received funding support for various programs and
services from the Elgin-St.Thomas United Way, the Ministry of
Commun~ and Social Services and Trillium.
Report from the Chief Executive Officer
Sylvia Roach
Our YMCA believes ihat this simple statement: . We build strong
kids, strong families and strong communities." clearly sets forth
the principles which guide the development and provisions of
programs and services in all our YMCA facilities.
Phillip Uptgrove
Jim Herbert Peter Yurek
Paul Greenfield
Bonnie Watson
Past Chairman
Pat Ballantyne
Lynn Pin combe
Lloyd Stevens
cleaning of the facilities, painting improvements and more.
The YMCA employs over 55 full and part time staff, many of
them in their first employment position.
T
Family YMCA
of
St. Thomas-Elgin
People Building People
3
Having recently completed a Planning Study, the Family YMCA of St. Thomas-Elgin has developed a plan to provide
the recreational facilities needed for a healthy community. The YMCA's Capital Renewal Campaign 2000-0 I People
Building People was launched on January 26, 2000 at the Annual General Meeting. At this time, we ask for direction
in approaching Elgin County Council for a Leadership Gift in this campaign.
BACKGROUND
138 years.
An evaluation of the former Railroad City YMCA of St. Thomas occurred in 1994. The subsequent Report
recommended that measures had to be taken to renew the YMCA and a plan developed to ensure its future.
Following the tabling of the Report, one of the recommendations was to merge the facilities owned by the Railroad
City YMCA and the High Street Recreation Complex into one organization.
and Elgin County for over
Thomas
YMCA has served St.
The
After considerable discussion between the Boards of Directors of both facilities an agreement was forged and the two
organizations merged to form the Family YMCA of St. Thomas-Elgin.
in
OPERATIONS
A renewed Board of Directors grew out of the merger. This Board has worked hard to renew community interest
the YMCA and has paid close attention to managing the operations.
Two years ago, Sylvia Roach was hired as the new Chief Operating Officer (CEO). Since her hiring, the YMCA has
undergone considerable membership growth. In 1996 there were 1,143 YMCA members. At the end of March 1999
there were 2,269, an increase of 98.5%! And the numbers continue to grow.
This growth and sound management by the Board of Directors and staff has resulted in modest operational surpluses
for the past two years, compared to previous deficits.
PROGRAMS
The YMCA offers a wide variety of programs and services to residents in St. Thomas and throughout Elgin County.
The YMCA is the community centre for this area. Programs are designed for all age groups, from infants to seniors.
These programs include fully licensed child care and other preschool programs, swim lessons for every age group -
particularly young children, summer day camps, youth leadership and other volunteer opportunities, sport activities,
wellness programs, and specific programs for seniors.
One core value of the YMCA is accessibility to everyone regardless of race, creed, geuder or financial circumstance.
Programs are accessible to all, as the YMCA does not turn anyone away because of an inability to pay full
membership, program or child"care fees.
FACILITIES
The YMCA facility at 20 High Street includes a babysitting room, an Olympic sized pool, with an on-deck whirlpool
conditioning room for the cardio-respiratory system, free weights, gym, aerobic/multipurpose room, men' s/boy' s
change room, women'slgirl's change room, and a small snack bar. Limited parking is available. In addition to the 20
High Street location, the YMCA owns and operates a fully licensed child care centre at 93 Fairview Ave.
4
With success comes
THE NEED FOR FACILITY RENEWAL
Currently, the YMCA is enjoying great success because of strong community involvement.
change.
In 1996, during the merger process, the Board of Directors commissioned a Facility Master Plan. This Plan was tabled
in September, 1996. The building is generally sound, with some attention required to the exterior roof and walls, and
interior walVceiling finishes. Cornerstone Architecture recommended changes for when the facility had just over 1,000
members.
is an urgent need for the current YMCA facility
to ensure the facility can cope with the increasing
To continue to grow to serve the St. Thomas-Elgin community there
to be refurbished. This $1.2 million renewal campaign is critical
demands.
The areas ofimmediate concern are the change rooms. The change rooms were built to serve youth originally and are
not suitable nor at a standard the public expects and needs. There are no adult only change rooms. Change areas for
parents who bring children of the opposite sex to the YMCA and for people with special needs were developed on a
"make-do" basis. These are not adequate. CJearly the situation is not a good one and must be rectified.
Universally, the YMCA is well known for its value of inclusiveness. Unfortunately, this facility is not completely
accessible to the physically challenged. Indeed, without an elevator the 2nd floor program areas are even inaccessible
to parents with young tots in strollers.
Multi-use space is non-existent within the facility. There is no program space for youth and volunteer leadership
development within the facility. The addition of multi-use space would also provide for more community
programming by the YMCA.
YMCA
If you have ever used the YMCA, the first thing you will notice is that parking is very poor. Thankfully the
owns enough property that this problem can be rectified through this renewal program.
hnproved audience viewing of pool area
Roofing and external wall repairs
Mechanical updates to heating and cooling
Electrical updates
Additional improvements identified
·
·
·
·
A successful campaign will provide:
· Separate adultlyouth change areas
· Increased program space (contributing to revenue)
· Physical acCessibility to all areas
· More storage space tor pool equipment
· hnproved parking facilities
Presently, the YMCA is 22,475 square feet. For a community the size ofSt. Thomas, YMCA's are usually
40,000 to 45,000 square feet. If the YMCA can raise the funds to meet this capital need, an additional 8,000
square feet of programmable space will be added to the facility, making the YMCA even more self-sufficient.
CAPITAL RENEWAL CAMPAIGN
To meet the needs of the St. Thomas-Elgin community, the YMCA is embarking on a Capital Campaign to
raise $1.2 million. To assess whether the community would support this campaign, the Board of Directors
undertook a complete Campaign Planning Study. Hallett Fund Raising Services Inc. conducted thorough
interviews with 19 internal staff, members and directors as well as 26 community leaders. The study results
clearly indicate support for the identified facility updates and for the capacity of the YMCA to attract the
required capital.
Having recently completed a Planning Study, the Family YMCA of St. Thomas-Elgin has developed a plan to
provide the recreational facilities needed for a healthy community. The YMCA's Capital Renewal Campaign
2000-01 People Building People was launched on January 26, 2000 at the Annual General Meeting. At this
time, we ask for direction in approaching Elgin County Council for a Leadership Gift of $1 00,000 in this
campaign.
5
~
ttif!JJ:--- (
"
Thomas Archives Association
Thomas, Ontario N5P 4H4
St.
Elgin 81.
c/o p.o. Box 20167,456 Talbot Street,
SUBMISSION RE ARCHIVES
A) GOVERNANCE:
Responsibility and accountability
concermng
main
governance.
Since municipalities are being asked to contribute to the operational annual or capital
funding, it is not unreasonable that the elected representatives have an input into the-day-
to-day running of archives.
Option I - Turn the care and control of archives over to a city or county administration to
be managed by the appropriate government with the Archives Association acting only as
an advisory body.
Option II - Archives run by a governance committee of the Archives Association. This
option eliminates the political process.
Option ill - A governance committee composed of representatives from the two civic
bodies (county and city) as well as the Elgin St. Thomas Archives Association.
Recommended - Option III gives meaningful and responsible input to all interested
parties. Representation should be based upon a 60/40 city-county split, i.e. 3 representing
the county, 2 from the city and 2 from the Archives Association.
To relegate the Archives Association to the only advisory body,
dismisses civic expertise and public involvement.
II,
in option
considerations
as
the
should be
B) EMPLOYEES:
To start, the Elgin St. Thomas Archives Association needs a professional archivist
immediately. HisIHer task to be to promote the concept of archives to the public, act as a
liason with civic and public groups, organize the archive material and set up the
administration of archives etc. A qualified archivist is desperately needed.
To refuse to have a qualified archivist results in putting archives "on hold". The Elgin
8t. Thomas Archives Association cannot support any measure which omits the immediate
hiring of a trained archivist.
Option I - Employees would be hired as employees of the county or city. Reporting
procedues would be to the relevant administrator with the archivist as a department head.
Option II - The employees would be hired by the governance committee and would be
employees of the Elgin St. Thomas Archives Association, reporting to the Chair of the
governance committee.
Option ill - For practical purposes, employees would be treated as employees of the civic
administration of city or county. They would "de facto" be employees of a municipality,
but responsible to the governance committee.
6
Thomas Archives Association
Thomas, Ontario N5P 4H4
St.
c/o P.O. Box 20167,456 Talbot Street,
Recommended - Option III.
at the same time eliminate
arcruves.
The Chair of the governance
employer/employee relations.
Trus option would allow for employees to be full-time arcruvists.
Start-up employees would include the qualified arcruvist and
employee on a full time basis.
2.
Trus allows for comparable remuneration to take place and
political and administrative interference in the running of
Alii) A" Y
Elgin 51.
to
one other
regard
with
least
liason
at
the
be
would
committee
C) MATERIALS
Various options
donations.
The policy with regard to acquisition/storage must be flexible to accomodate individual
preferences and requests.
Recommended - A flexible policy with regard to acquisitions.
outright donations and long-term rentals or loans.
unencumbered
outright,
loans
long-term
fÌ'om
available,
Trus policy should include
to
are
D) FINANCIAL PHASES:
1. CAPITAL
Option I - If a new facility is to be erected, then Capital funding must be put in place as
soon as possible. To erect on serviced/servicable land, a 6,000 square foot building would
require $600,000 to $800,000.
Option II - Renovating a facility may be feasible; however, the facility must be able to
bear the 2-5 tonnes of the Land Registry Office collection, provide public availability
along with security, temperature control and office space. Renovation could prove costly,
however, it may be possible to phase it in, depending on the building.
Recommendation - Until a decision is reached concerning the location of the arcruves,
the time span for Capital expenditure cannot be accurately given.
annual operational
2. OPERATING
Option I - A start-up in June would see an allotment of 50-60% of the
budget expended for the year 2000, i.e. to December 31, 2000.
Option II - A later starting date would somewhat reduce trus expenditure.
CONCLUDING RECOMMENDATION:
Since the ruring of a professional arcruvist is a rugh priority, a minimum allotment of
55% of the annual operational budget should be forwarded by the county/city to the
governance committee or the Elgin St. Thomas Arcruves Association if a governance
committee is not in place by June 30, 2000.
7
DEFrNITIONS
The word .arcfWes" is generally used in three ~EOOs:
· The records made and received in·tM ¢,EU;S8 øI
pr~ because oftheif ~v.~; ,
· The repository where archiva/i fecørds: areloc,a~d;
· The program. responsibie far tl\1e.a¡yp>rraisim!!l\ ~iliÎm!!l¡ pr.êser:ving.and;making;
available archival records. '
~~ 01 6ÙiSi, ~
/
~:
Exl?:t 11
DIFFERENCES BE1WEENARQI't#ESA.,...
Libraries
· Archives are focuse, the pril i unpublished) record or "unique
record sets· (such as aI reports c anization).
· Archives avoid preservl duplicates.
. Archives never arrange and. desa1be records accou:fi..g to suI:Ijects but.
instead by provenance (i.e. origin of the records) and oriigiinaIIl!X!e!ef¡. liIIta~
of the archives is to lInSCeI1d subjectivity and 10 pcr~ tI!Ie: i~lY. Qf'
records as' evidence rl arcIess allheir ullimall&i!.ISe.' ' .
· Records in the archi s pertain to. a ~. ~ a$' døfiAeë' by t/;le.
organizatioo and only "'eel recOfds ~!\!> t!íIì:tt'r1\1aAdåfe;. e¡~ redórdS-
of a jurisdiction or CO! te entity.
· The unique nafure archívaf £1 ueq¡uiires: ærslniw.es: to: imt~.ate:
preservation, consel and ')¡ alfi arrdíIi1;.¡ali údíømS', ir.rcli!!dí~
access.
~'-'
-
Museums and Art GaUeñes
Records in an archives are not treated as items but instead are arranged and
described within context of others records that exist in the archives.
Records in an archives are generally acquired and preS9fVed for the evidence
they contain, regardless of medium, not their artifactual or aesthetic value.
Records and artifacts often compliment each other, but the approach to their
management should be different!
In the archival world, provenance always refE!fS to the origio of ¡recordS' (Le.
the creator), not its custody over lime. Cusfedy is refem;e¡ ! fø asä'ire> ~Ctls.to:dial·
history:
·
·
·
Archivists are trained individua'5i w.hô,.~. df$tÑ d: to. ~¡[~,
acquire, preserve, arrange, describ6and ~ -"ía MiI¡¡pëØóii'~lí
MO'AR:I\IÝ$:"d!lfs'drprO'gl'äm;~:
a
"--..~-'. ."
ArdûYa Aøoåatiea Ñ~
ARI . BUILÍ>ING A :roW;Ã1"ION OP i
In order to e:DSUJ1 arcbMsts ably disclI&rptheir 1i""ll"""'~\îØE
aD4 use of the dc)(:"-"(, herita¡o of'Oatario for ÑtUre~~; -
made oCthe rescurces de. l1ed 10tbos.e 1iesp<>Q~
Be It ResoJvcd that:
The Archives Ass atioa of OataIiÍo. P¡;esent to its;membe¡:s!1ip'f iscu
annual meeting the follo' \ ~ set of criteria æs; essential: minimum:s.tancW õr:tI
~gt:ment ofarchival II ;gn~ in Ontario, and æs,p,¡;e"requiSites:f'OI glillii
MO funding programme:
J. LEGAL AUIHORm iN]) STATEMENT OF P.~IE approve (the·
of a pubic authoJi or private organization res¡>O~ for the opuatioa 01
2. AN OFFICIAL DESK ATED AS ARCHIVIST who is acc:ot r the op
archives and has I ~ a demonstrated professional COD C in the a1
arrangement, desc ltiOn, preservation, use and administra 'clûves;
3. SUSTAINABLE fUN] NG ûom the sponsoring orga¡.:...."':.I. ~ to can:
and objectives;
.t. SECURE. DESIGNA1 D SPACE for the storage aJId ~ :&¡ adee
protected ttom 110 ling. fires. aDd extremes of~ dity;
S. AN ACQt.nSITIONS.. ESCRIPTIVE AND P!ŒSÐtVAB ~p'r:ep:
accordance with g :felines estabIisbed fiom åme to' 1ime 1 :lWrC
Archives;
6. An ACCESS POLICY specifýing public hours and procedures diva! records.
1993;
[adapted D-om Associatioo of~ An:bi,'ÏsU. MiníImmI SIaDdards b' An:hivcs.
drafted by Ianh: 1998-03-17]
~
I
}iv)lJJ!;
. '
-
,.
¡fJ·~:f ¡)
BENEFITS OF A COMMUNITY ARCMNES
An archives...
};> Fosters a deeper collective understanding of 10GaI'mi~tQIiY tl¡lr¡Qug.h tme
availability of and research ~ !)to tocal' aFclryjv~I' re.~ríC; c$.~ 111nê¡~i~tRr¡y..·c:if ~o.l.¡r
community - its peoplle, tlié~.di,tiO !l,$1i\F\d! 1~l1Iølimafiks.- is' ø-'~C::loImEffilt~¡¡ jirH~C()rds.
Archival records are particu1arlo/ es-sential for local, histor;y and. genealogy .
legacy of your cO!i1l\ri1!u"mj,fiy amd; all, tt.,.e: p.eople:that have~been
its developmen~ iis preser:v.edi amd, made, availabJe"ter.·future
ls your area about to undergo a. fundamental .ché:'nge? Hasit
Ensures the
involved in
generations.
already?
,.
'.
Can be used asa01 educational resource for IOGaI: ~ol: clniløflem; M<:Íny
archival programs compile resource kits to· be UJsedJ il1l' clðssr~ to<eØt!J.œ~e·
students about local history: An archives aiif.ords sludents a chance to 90<
beyond the textbook to learn abo~tthe past directly from the source!
Promotes greater public. acco!.lhtabiiity within local government by enabling
citizens to study the actions of their government through assurances of
access to records. Can also playa key role in fulfilling the termms of legisliatiom
such as the Municipal Freedom of Information and Preñ\edii!!I!tof P'riv.acy Act>,
the Municipal Act and the Asséssment Act.
~
,.
,.
Serves more than stricUyheritage purposes. A trail1léd'arcmivist'can:help·local
governments and organizations implement a fieœfi<il$· manag!3rtierìt· program
to help them achieve administrative eiif.'lCieti1cies: lD.yplíe:sêr.ving, o'nly fli'osé
records that are of legal, administr.e a¡¡rl' Ií1rstøliÏi::aliv.a!we¡Äi small
percentage of records are considered archtval!! ArchiMal! ·r.e:eG>Iíœ als:œ pli2¥ a
key role in issues such, as land use planning 'and envirii:J4!'lf!1!lleal' asæssrnemts~
,.
Can benefit many groups within the community. For instance, dating a
building often requires access to many different sources such as tax
assessment rolls, plans and photographs. It is therefore of direct benefit to
those advocating built heritage.
,.
Can play a role in promoting local tourism. Genealogist~ and historians will
visit the community to do research. The area's history can a~SØi be li111'arketed'
through publications and exhibitions.
~
An archives exi$ts to acquire. presewe aJIIcli rmNikeavair'àble'
vital records that document )'ol!Jir tOIll!'lI"l'M'1~li
1'999',. AAO·...'¢blvëS.A'QviSoi\Prógr..rri·
o
/< TOTAL ARcHiVES
/' ... . -..'
A prog ,to acquire the '1 iii œœnl', regardless of media.
for a p< . - ion. The Nation øf CaMda and the ArdWes~
Ontario hi Iradiüon.. locI ¡ .~ is aplClQlf_'~
acquire: . prWc..and private r ,~~~ AIJ~~ .Ci(jO/
of Otta Ie$,. $1J¡~(t-,Pet1 ~ , ~m~¡3; ~Ø.II!IiItÿ.i P.ú[~í\Í~·
Weningtj Museum <\Ii1dÑm¡, ymor.e!. . ..'
Examples of locaIpubJie fKÐl'dsÌll1i:
· munici :aI c:oœciI minutes, ~ ¡
· municil 181 ~ commìttee ~~
· munici la/ derk*sfl!l«;Otds(Eg. peW~
· tax ass Issment.·fC 'Ib; .
· land pl. I nning stul Ies,
· i'
·
· "
· ì
.:1 ~--·n"
Ex¡
~ds;oft'CQl:lrncil
",,,,,,,in"-,
1~~"o(I'~.
"
~
j
I
maps and plans;
cemetery ôists;
voters lists;
school records;
land records (e-9. instrument ...""".I.entS).
(y¡{.tf e-
private correesear, rnal'ltJ$CFΡ;m;;ofiICiCàI'citi:z:ens;
business records;
Women's Institute Tweedsmuir
records of health care institutions;
records of charitable institutions and ser;Wœ ¡¡:fUJJíIS ~~g¡. ~ ~ra£1:
Legion branches);
records of pedonning arts and a nizations;
photographs and records of local >hers;
local directories;
fire insurance plans:
local newspapers al records canízations;
records of sports on nizations;
records of agrlOlltUl societies.
Programs that strive ~uire ' firom 00Ih of!lhese cafepiÉ!S7ar.e:
considered to be "tot: ives:
1 1
·
·
·
·
·
·
·
·
·
·
·
·
ì
LEGISLA TtVE PROVISIONS AND ARCHIVAL RECORDS
,./..~
/.,
fr).lr P-
The following provisions apply to local' records:
· The Municipal Act (R.S.O. 1990, Chaptet 111.45, as amended)
.
Sections 73 to 75 pertain to the duties of IIrIe Mooicipat CIer.k. 1m par.tiCt:Jlar, the
clerk must maintain and provide puÐtic. access "at all! r.easomable. hours" to
minutes, by-laws, books, records and accoumts.of cou¡¡¡cil. Section 75. states: that
"the Archivist of Ontario and a m;¡lJfIicipal' cou¡¡¡cil may agr.ee.tbat.any documentof
the municipality may be transfeliFed: to ar;¡d: kept by the. Ar.chivist" Thisdmre.ality.
is not an optionl Upcoming amemdrnents to The Municipal Act will. hop.efúlly
clarify this by removing refereoces to t/i1e AJ¡C ¡¡i¡¡ist o.f 0ntario: and· inserting·
provisions for the preservation and J!I!Iail1!tem-ance of r.e.cords: locally, ideally in' an
archives.
Section 116 requires municipalities to. pass a records retention by-law in order to.
destroy certain municipal records. At present, this by-law only needs 1Jne
approval of the municipal auditor. As a result, it often only incorporateS'
minimum retention periods required to meet the corporation's fiscal and IegaIi
obligations. Ideally, the by-law should be reviewed by an archivist to ensure tftrat
records with enduring historical and cultural sig¡:1iicance are also preserved in' a
systematic...fashion.
as· ameflded)
Section 39 (2) states as follows: "Immediately I:Jpon receipt of the assessment
rolf, the Clerk shall make it available for iflspectiom by t~e. public during: offiCe
hours:
1990, Chapter A.301,
The Assessment Act (R.S.O.
·
The above two acts apply to records regard'ess of I!heir age. Current
corporations are responsible for maintaining the rKords of tbeir
predecessors!
R.S.O.
(
Municipal Freedom of Information and Protection of Privacy Act
1990, Chapter M.56, as amended)
·
The act obligates municipalities to provide reasonable assurances of access to
personal records while also ensuring that privacy is maintained. Access reqCJests
usually have to be met within 30 days requiring mun1cipafiHes, Icrcal boards' and'
school Boards to ensure that records are kept and ar.e or,ganized: tcr facilitate
access and to protect privacy. Many archival' programs provide this' service on
behalf O'f the municipal corpora~ion.
acts include:
The
Tfr¡e- R'egisfry Act,
PfaflflÎflg Act,
2
1
The
Provisions in other
Vital Statistics Act.
fJlt )/
PHYSICAL REQUIREMENTS FOR AN ARCHIVES
of sourceS., Note that some of
~Le. w.ithin a structure) and the
These are general guidelines based on a variety
these will depend upon the location of the facility
physical plant available in the building.
Facility should be located in the most stable and secure location within a
structure. Avoid basement or attic spaces.
1
tends
No carpeting in storage areas. (Carpe.ting contains contaminants and
to mask problems such as moisture., bugs and dust.)
2.
3. Baked enamel metal shelving, e,i,ther free standililg. or a compact shelving
unit, with bottom shelf 4-6" off the floor. Shelving should not be affixed· to any
outside walls.
kgs/square meter.
1200
4. Floor load capacity must be significant, at least
Consult an engineer before plar'lfling your facility!
Shelving should be ergonomically designed to permi,! freedom of movement
and access for disabled staff. Think about health and safety! Do not place
heavy items too high or too low on shelves. Ai,sles shQI,Jld be wide enough' to
easily retrieve oversize containers and allow access for caf<t$.
5.
Fire detection and suppression systems higf:1ly recommended, If water pipes
are in the storage area, there should be drains and a water alarm system
(ideally attached to a main alarrn system.) l!hink about disaster
preparedness!
6.
Records should be stored in a contained room with secure access (access by
staff only.) Reference and work areas should be separate from storag.e area
to enable better control of the preservation environment in storage areas.
7.
Very Important: Temperature and relative humidity should be maintained at
consistent levels and monitored regularly. Temperature should be 18 - 20
degrees Celsius and relative humidity should be 35 - 45 %. Severe
fluctuations are extremely damaging!
8.
9. Very Important: Minimal natural light exposure. Cover WÏf1dOWs if amy with
Ultraviolet (UV) filters and blinds. Cover fluorescent I'igfutis with LIV sle-eves.
Hlumination should not exceed 100 lwe. Uiltraviol1et emissions should not
exceed 75 µWl1m (lumen.) Room should be dark exceIDt to permit access.
10. Covered loading docks or a separa,te entrance for records delivery is optimal
long-
Always plan for growth. Running out of space ils a common (i)roblén1 but
térm planning can at least allow you to better utiliize your resources.
rev. 1999
3 MO Archives Advisor Program.
,
ELGIN ST" THOMAS ARCHIVES
ASSOCIA TI
c/o P.O. Box 20167, 456 Talbot St., St.
ON
Thomas,
t{-)J t tf-
N5P 4H4
ESTIMATED ANNUAL OPERATING BUDGET
Ontario
$115,000
$55,000
$35,000
$25,000
Expenditures
Personnel
-Archivist
-Assistant
-Assistant
I
$24,000
$8,000
$12,000
$4.000
Equipment
-Shelving
-Office Furniture
-Supplies
$4,800
$1,000
$800
$1,000
Miscellaneous
-Transport
-Postage, Newsletter
-Publicity
-Conferences, Seminars
Memberships $2,000
$15,000
Rent/Mortgage, Maintenance, Heating,
Security, Lighting
$22,320
15%
Contingency @
$181,120
Total:
$3,000
$106,872
$71,248
Donations
II Revenue (Operating)
Memberships, Fees,
County @ 60%
City @ 40%
$181,120
Capital Budget
Expenditures are based upon a suitable building, new or adequately retrotitted for
Archives of 5,000 to 6,000 square feet.
$600,000 to $800,000
Total:
$400,000
$200,000
$200,000
$200,000
Revenue
-MiIlenium & Trillium Grants
-City Capital Grant (One time)
-County Capital Grant (One time)
-Fundraising - Corporate
One Million
maximum revenue.
4
1
items are optimistic and represent the
Revenue
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REPORTS OF COUNCIL AND STAFF
MARCH 14.2000
\
STAFF REPORTS
(ATTACHED)
C. Bishop, Manager of Library Services - Gates Library Funding for Ontario Public
Libraries (ATTACHED)
Lorne Sign
C. Bishop, Manager of Library Services - West
1
2.
of Vienna
C. Bishop, Manager of Library Services - Vienna Library-Rearrangement
Open Hours (ATTACHED)
3.
C. Bishop, Manager of Library Services - Additional Community Access Funding
(ATTACHED)
4.
Routing 400
C. Watters, Manager of Engineering Services - Emergency Detour
Series Highways (ATTACHED)
5.
Routing along Highway #3
C. Watters, Manager of Engineering Services - Detour
and Highway #4 (ATTACHED)
6.
Road #35
. C. Watters, Manager of Engineering Services - Road Widening for
(ATTACHED)
7
C. Watters, Manager of Engineering Services - Assistance to the Township of
Malahide for Design of Hacienda Road Improvements (ATTACHED)
8
(ATTACHED)
the Ontario Drainage
C. Watters, Manager of Engineering Services - Road Tour
to
C. Watters, Manager of Engineering Services - Appeal
Tribunal (ATTACHED)
9.
10.
C. Watters, Manager of Engineering Services - Early Advertising of Contracts
(ATTACHED)
11
1998
L. Veger, Director of Financial Services - Final Ambulance Report-
(ATTACHED)
12.
Citizens - Terrace Lodge Auxiliary Annual
M. Fleck, Director of Homes for Senior
Report (ATTACHED)
13.
Citizens - Offer to Purchase the Nursing
M. Fleck, Director of Homes for Senior
Home Bed Licences (ATTACHED)
14.
H. Underhill, Director of Human Resources ,..- WSIB - Schedule 2 and Accidental
Death and Disablement (AD&D) Insurance Underwritten By Hartford Fire Insurance
(ATTACHED)
5
1
15
REPORT TO COUNTY COUNCIL
Cathy Bishop, Manager of Library Services
FROM:
18,2000
February
DATE
West Lorne Sian
SUBJECT:
Backaround
The Elgin County Library received a request from Cathy Grondin of Employment
Services Elgin on behalf of the West Elgin Support Services who are in the same
building as the West Lorne Library requesting financial support to put a sign on
the corner lot of Main Street and Graham Road promoting their services and
possibly the services of the West Lorne library.
treated posts and has a set of 300
The sign is 5' w x 10' h on two 6x6 pressure
létters and 48 numbers made of acrylic.
Discussion
Employment Services Elgin (West Elgin Support Services) would be
responsible for changing the letters for everyone
The sign has a lock and their staff would hold the key
Library staff would write out the message they want on the sign and give it to
the staff of West Elgin Support Services
The sign is low maintenance, however if there is maintenance to be done, it
would be shared equally between West Elgin Support Services and the Elgin
County Library
McBain Graphics will install the sign and will maintain it if required
The library's cost for the sign would be one half (1/2) of the price of the sign
taxes and installation (approx. $2,000.00)
·
·
·
·
·
·
Conclusion
The sign would be beneficial to the library staff and residents of West Lorne as it
would help assist with the promotion of various programs and raise the
awareness of the library. The library's portion of the sign could be absorbed
through the library budget.
1
6
Page 2
West Lorne Library Sign
Recommendation:
THAT the Manager of Library Services be given permission to contact Cathy
Grondin of Employment Services Elgin and;
THAT the Elgin County Library be permitted to pay for one half (1/2) of the cost
of the sign for the West Lorne Library and West Elgin Support Services in the
amount of approximately $2,000 and;
THAT if any maintenance is required for the sign, the cost be shared equally
between West Elgin Support Services and the Elgin Gounty Library and;
THAT the cost be absorbed through the library budget
Respectfully submitted Approved for submission
~ ~
I DOl
CathyB'shop
Manager of Library Services I min
, 1 7
From-
8
F-902
P.03/04
T-T71
1
.
Lr --
rU
02:42pm
Feb-02~OO
Feb-02-00 02:42pm From- T-771 P.02/04 H02
.. .
.,
,
¿:(R..~'~ 6fQ4~ I ~Y' p ,1'-""-"'" CCl-oV"J!."",-~ 11'
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9.1,10 SIGHT TRIANGLES ON CORNER LOTS
On a corner ¡at ~itnin the trian91ular space included
between tne street lines for a distance of three C3.0)
metres from their point of intersection, no building
or structure shall be er~cted, no dri~eway shall be
located, and no shrubs or foliage shall be planted or
maintained which obstruct the view of a driver of a
vehicle approaching the intersçction.
1 9
REPORT TO COUNTY COUNCIL
Manager of Library Services
Cathy Bishop
FROM:
for Ontario Public Libraries
18,2000
February
Gates Libra
DATE:
SUBJECT:
Background:
Ontario's goal of putting public internet access into every public library in the
province received welcome support with the announcement by Citizenship,
Culture and Recreation Minister Helen Johns of $8.4 million in grants and
services from Bill and Melinda Gates Foundation for computers, Internet access
and technical training in public libraries. The Gates initiative used Statistics
Canada data to determine library branches serving low-income areas as well as
low income Contracting Municipalities. They also used Statistics Canada to
determine populations served.
The grant will fund 1,407 computer workstations in 376 libraries, will allow 104
libraries to upgrade their Internet access from "dial-up" to a dedicated
connection, and will create two help desk stations and six training labs, including
two mobile labs, to provide technical training to library staff and patrons.
Elgin County Library has received grant applications for Aylmer Library and pt.
Burwell Library.
Discussion:
If County Council approves the Elgin County Library to apply for the grants;
Aylmer Library and pt. Burwell Library could receive up to $15,500 each for the
following
have windows NT
wi
year)
20
(all computer
(internet 1
2 Standalone Pre-loaded workstations
and Office 2000)
1 HP Laser printer
16 port 10/100 hub
Cisco Router
Connectivity cost for dedicated access
·
·
·
·
·
Page 2
Gate Library Initiative
Conclusion:
MATCHING FUNDS:
are acceptable as
n-kind contributions, provided specifically for the project,
matching funds. There is no cost to the county.
Recommendation
THAT the Manager of Library Services be permitted to apply for the Gates
Library Initiative grants for Aylmer and PI. Burwell Libraries with the
understanding that there be no cost to the county.
Approved for Submission
Respectfully Submitted
Mark McDonald
Chief Administrative Officer
21
"
l
IC
Cãthy hop
Manager of Library Services
REPORT TO COUNTY COUNCIL
Cathy Bishop, Manager of Library Services
FROM:
14,2000
- Rearranaement of Vienna Open Hours
February
Vienna Libra
DATE:
SUBJECT
Background
With Council's approval the Vienna Library changed the one-day they were
currently open on Wednesday's to Monday and Thursday's. No additional open
hours were given to Vienna at this time.
Discussion:
OlJen Hours
Busier on Monday nights as opposed to Wednesday
Public like having the choice of two days a week rather than one
Staff were able to implement a pre-school storytime
Small increase in patron registrations
Vienna Libra,
in
Benefits of Chan
·
·
·
·
Although the residents of Vienna do appreciate having an alternate day to visit
the library, some residents have stated that it would be even more convenient if
the library were open additional hours
Recommendation
THAT Council approves the change In the Vienna open hours implemented
October 1999.
22
Respectfully submitted
G
Cathy Bish
Manager of Library Services
Members of County Counci
Cathy Bishop,
Manager of Library Services
REPORT TO:
FROM
Access Fundin
2000
Additional Communi
1
March
DATE:
SUBJECT
INTRODUCTION/BACKGROUND
Since the Community Access Program (CAP) began funding public access in
1995, public access sites are now providing Internet access to over 4,000
communities across Canada. Elgin County Library was one of the first
successful library systems to apply for and receive CAP funding in 1995 from
Industry Canada in the amount of $119,068. Elgin County Library has applied
every year following and was successful to receive additional funds to hire
Community Access students in each of our branch libraries to assist with training
the public on internet.
Industry Canada is now awarding $6,000 in additional funding to help maintain
the current high level of service available at CAP sites, as well as providing CAP
projects with funding needed to upgrade services and resources. This funding is
intended to help communities across Canada continue to reap the economic
benefits available through the Information Highway. The goal is to make Canada
the most connected nation in the world by ensuring that all Canadians have
access to the Information Highway by March 31, 2001.
DISCUSSION
~,j
For this purpose, CAP will co-fund with communities the maintenance and
upgrade costs of a public access site. Libraries will have to apply to Industry
Canada on behalf of each CAP site library and will have to match the funds with
in-kind contributions.
23
Page 2
CAP Funding
CONCLUSION
Grant approvals are on a first-come-first-serve basis. Elgin County Library could
receive $60,000 with no cost to the County.
RECOMMENDATION;
THAT the Elgin County Library be permitted to apply for additional Community
Access Funding in the amount of $60,000 from Industry Canada to help sustain
their respective CAP sites and;
THAT their be no additional cost borne by the County
Respectfully Submitted Approved for Submission
~~# ~
Cathy B· hop Marl< nald
Manager of Library Services Chief Administrative Officer
24
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
JANUARY 5, 2000
SUBJECT: EMERGENCY DETOUR ROUTING 400 SERIES HIGHWAYS
DATE
Introduction
The Ministry of Transportation is making improvements to the emergency detour routing from
the 400 series highways. These detours will directly involve County roads and indirectly involve
the lower- tier roads.
Discussion
The current situation with an emergency on the 400 series highways is tÒ shut the highway
down, either one or both directions, and let the traffic find another route by trial and error. This
solution is archaic at best and the County's have for many years been requesting a new
solution. There are several problems with the current situation.
Public expectation
Emergency response
Poor communications.
Jurisdictional boundaries - MTO/Counties/Regions/lower-Tiers/Emergency Response
Agencies/Police Authorities, etc.
Traffic detoured on routes not suitable.
Public left on their own; with no route guidance.
lack of consistent approach.
Increased traffic volumes/ congestion.
Driver frustration/ road rage.
Public-media scrutiny.
Staff resources.
local residents not wanting traffic.
Emergency detours with planned construction projects.
regarding road travel
- initial assessment! communications.
·
·
·
·
·
·
·
·
·
·
·
·
·
2
that staff with be assisting the Ministry with is to develop:
Standards to be applied provincially.
Communication plan.
Emergency detour routing with permanent signage.
Consistency of approach between all parties involved
25
Some of the issues
·
·
·
·
Page 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 5,2000
SUBJECT: EMERGENCY DETOUR ROUTING 400 SERIES HIGHWAYS
There are several benefits with a new approach. A recognised policy will sanction consistency
across several boundaries with a clearer understanding of responsibilities. Improved
communications and public safety are the most important features.
the traffic
The permanent signage at each exit on the 400 series will have information directing
along specific routes. These routes have yet to be formalised.
Conclusion
That discussion continues with the Ministry of Transportation to find a new solution to an old
problem of directing the travelling public along safe emergency detour route. Inasmuch as al
traffic will be from a Provincial highway all costs to purchase, install and maintain the signage on
the County Roads should be borne by the Province.
Recommendation
That all costs to purchase, install and maintain the sign age on the County Roads for the
emergency detour routing of the 400 series highways should be borne by the Province of
Ontario since all traffic will be from a Provincial highway system
APPROVED FOR SUBMISSION
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
26
r/}1.I~
I(VU~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
RESPECTFULL Y SUBMITTED
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
JANUARY 5.2000
SUBJECT: DETOUR ROUTING ALONG HIGHWAY #3 AND HIGHWAY #4
DATE
Introduction
The Ministry of Transportation is investigating the temporary emergency closures of all provincial
highways and the alternate routes to direct traffic during these closures.
Di~cussion
The closures of highways other than the 400 series have less of an impact, as there are few closures
and less traffic volume. The same objectives are required for Highways #3 and #4 as with the 400
series. The Ministry is developing standards in emergency planning, a communication plan, develop
standardised emergency routes/ plans and provide consistency of approach between MTO, County road
authorities, emergency services and police authorities.
The Ministry of Transportation has given the County of Elgin the fOllowing drawings for approval.
The following plans are acceptable to the County of Elgin: 3-02, 3-03, 3-06, 3-09 and 4-01. The following
plans are unacceptable to the County of Elgin: 3-01, 3-04, 3-05 and 3-07. The following plans shall be
modified: 3-04m: County Road #74 from Highway #3 to County Road #52. County Road #52 from
County Road #74 to County Road #35. County Road #35 from County Road #52 to Highway #3.
3-05m: County Road #35 from Highway #3 to County Road #45. County Road #45 from County
Road #35 to County Road #40. County Road #40 From County Road #45 to Highway #3.
3-07m: County Road #38 from Highway #3 to County Road #19. From County Road #38 to Highway #3.
The travelling public can expect from the proposed detours a plan that can be communicated. As we see
the advance in electronic infrastructure in automobiles this data will then have the power to enhance the
movement of the travelling public.
Recommendation
That the Manager of Engineering Services be authorized and directed to approve, modify or reject
Ministry of Transportation drawings and plans for emergency detour routing.
UBMISSION
27
RESPf¡RTFULL Y SUBMITTED
LV JVJ {A-iU;v1
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FEBRUARY 3. 2000
SUBJECT: ROAD WIDENING FOR ROAD #35
DATE:
to
road
the County of Elgin purchases property on both sides of the
(100 feet).
Introduction
For the reconstruction of rural roads
make the road allowance 30 meters
Discussion
Springwater Road (County Road #35) will be rebuilt this year upon approval of the Engineering Services
budget. Before the road is rebuilt, a strip of property on both sides is purchased. This strip of property is
approximately 5 meters wide the length of the project. In some locations this strip is not purchased (i.e.
urban areas like Kingsmill). The widening has many benefits: It allows for the raising of the road profile
to increase structural strength, decreases winter control costs, provides a less steep slope for property
owners to maintain, many utilities are located in the right-of-way and less steep slopes provide a safer
journey for vehicles during emergency situation.
The policy
The County of
states:
. Land is purchased at a rate of up to $10,000 per hectare.
. /f a workable fence is to be relocated, then it is the responsibility of the County of Elgin.
and equal treatment"
"consistent
land purchase policy emphasises
Elgin
The Manager of Engineering Services is at a standstill with three of the larger properties owned by two
individuals. The property owners have many reasons not to sell: purchase price to low, do not want the
improvements, etc. They just want the situation to remain the status quo, a lower volume gravel road.
The unfortunate circumstance is that this road will be used by a great number of people inorder to save
time on their daily commute to work. The two property owners, the one piece has no buildings, do not
mind the roads improved in other areas of which they travel but are not willing to see Road #35
improved.
the land is worth $10,000 per
The cost for rural road construction is over $300,000 per kilometre and
kilometre or approximately 3 percent.
The County of Elgin has several options to deal with this situation:
1) Expropriate Land:
This would not be an enjoyable experience. The County could expropriate the land and then the
courts would decide the price to be paid for the'lands along with other costs (i.e. lawyers, appraisal
fee etc.). The process could take years and would be remembered by all parties for many years.
2
the
ncrease Land Purchase Price:
Not an option as the County's price is fair. They believe that County can pay the same price as
utilities companies (Ontario Hydro) or the same price as a building lot.
28
2)
REPORT TO COUNTY COUNCIL Page 2.
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: FEBRUARY 3, 2000
SUBJECT: ROAD WIDENING FOR ROAD #35
3) Reconstruct Another Road:
Reconstructing Road #20 from Road 3 north to the railway tracks in the Village of Shedden.
4) Use Monev to Complete Additional Gravel and Asphalt Resurfacing:
Use this money for additional gravel and hot mix resurfacing. The County can complete the
transformation of the remaining gravel roads (Road #9 from Road #5 to Road #76 and Road #18
from Road #14 to Lawrence) and also complete hot mix resurfacing on Road #16 in Dutton/ Dunwich.
5) Complete Road within Parameters of Land Purchased:
Completing the road within the parameters would require very steep side slopes on several sections.
The main concern of the County would be for the 7.5 meters (24.5 feet) of asphalt surface and 3.0
meters (10 feet) of gravel shoulders. This would leave 3.25 meters (10.5 feet) for the slopes to
accommodate the ditches.
Conclusion
To complete the road with the parameters given would add to the cost of road construction. It would also
increase the likelihood that the owners would be unable to maintain the roadsides, as it would be too
steep.
Recommendation
That the Manager of Engineering Services be authorised to complete Road #35, from Road 52 to Orwel
as described in option #5 of the report dated February 3, 2000.
RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION
áìrvJ~~ ~V ---
CLAYTON D. WATTERS, MANAGER MARK MCDONALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
29
REPORT TO COUNTY COUNCIL
PETER DUTCHAK
ENGINEERING SERVICES
FROM
JANUARY 24. 2000
SUBJECT: ASSISTANCE TO THE TOWNSHIP OF MALAHIDE FOR DESIGN OF HACIENDA
ROADIMPROVMENTS
DATE:
Introduction
of the
By Resolution the Township of Malahide has requested the following
THAT the County of Elgin be requested to prepare a preliminary design and realignment
intersection of Hacienda Road and Glencolin Line for grade and profile
Discussion
After a discussion with the Malahide's Road Superintendent, Dave Hartley, the scope of this
proposed work has been clarified. The following is a list of tasks necessary to complete and
prepare the requested design
plans
Obtain information (municipal and other drainage information, soil investigation, legal
showing property limits, utility locations, etc.)
Survey 600 metres of right of way and surrounding features.
Download survey information and prepare existing feature plan and road profile including
overlayed legal plan information.
Design new road alignment and profile to proper radii and grade for a 90km/h road design
as specified by the Geometrics Design Manual.
Draw proposed plan and profile with proposed elevations at each station.
Calculate earthworks, drainage, granulars and road surface quantities for the proposed
design.
1
2
3
4
5
6
These activities would require approximately 2 full days with 2 people and 4 days work from one
person. These activities including all time and materials would use an estimated $2000.00 in
resources. Similar work completed by a consultant would cost in the neighborhood of
$8,000.00. A warning should be stated that the workload for the engineering services
department is high and always increasing. So lower tiers requesting civil projects should give as
much notice as possible for approval of County Council and so our schedule could then be
adjusted accordingly.
30
Page 2
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK
ENGINEERING SERVICES
DATE: JANUARY 24,2000
SUBJECT: ASSISTANCE TO THE TOWNSHIP OF MALAHIDE FOR DESIGN OF HACIENDA
ROAD IMPROVMENTS
Conclusion
Presently the Engineering Services Department is preparing 13 tenders for the year 2000
capital con~truction program consisting of over $3,500,000 worth of work. Once these tenders
have been prepared this work for Malahide may be completed.
Recommendation
THAT the Engineering Services Department investigate, survey, design and prepare drawings
for the Township of Malahide for the proposed Hacienda Road improvements as requested by
their Council and THAT this work be completed in the spring of 2000 to work within the
Engineering Services Department's schedule.
RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION
f1M~~ ~0 --
CLAYTON D. WATTERS, MANAGER MARK MCDONALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
31
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: FEBRUARY 14, 2000
SUBJECT: ROAD TOUR
Introduction
to view areas of concern and successes.
road system
the County
toured
County Counci
n the past
Discussionl Conclusion
A millennium tour is required to view issues of concern today and in the immediate future. The Road
Supervisors made this a priority in 1999 and toured the County last fall. This tour was a great success
inasmuch as the Road Supervisors gained knowledge regarding each lower tier municipality as well as
issues in common.
A millennium tour would have great benefit to Councillors who do not view other areas of the County on a
regular basis. In some instances a written report is simply not enough to deal with an issue. Issues can
be discussed with clarity when examined first hand.
tour are:
1. Road #5 - Replacement of two structures in 1999
2. Road #5 - Gravel road improvement in 1999 and 2000.
3. Road #7 - Road reconstruction in 2002. Joint project with Chatham-Kent.
4. Road #9 - Gravel road improvement in 1999 and 2000.
5. Road #19 - Capital road and bridge projects within 5 years.
6. Road #24 - Lake bank erosions.
7. Road #35 - Road construction project in 2000. Land purchase issues.
8. Road #42 - Lake bank erosions. A view of the other temporary detour roads
9. Road #48 - Review 1999 surface treatment contract.
10. Road #48 - Level railway crossings between Road #25 and Road #74.
11. Road #55 - Review 1999 surface treatment contract.
should be examined on the millennium
Areas of concern that
this would
should be considered, as
early in Apri
A bus will be available for the long one-day tour;
coincide with the spring thaw.
Recommendation
up a one-day road tour for the County road system
Engineering Services set
That the Manager of
APPROVED FOR SUBMISSION
RESPECTFULL Y SUBMITTED
~ ~ Th~
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
32
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
PETER DUTCHAK, ENGINEERING TECHNOLOGIST
ENGINEERING SERVICES
FROM
16.2000
FEBRUARY
DATE
SUBJECT: APPEAL TO THE ONTARIO DRAINAGE TRIBUNAL
Introduction
The Engineering Services Department is responsible for representing the County's needs and interests
for all aspects of Municipal Drainage Works throughout Elgin. Elgin County Roads contribute water to
thousands of drains and each year dozens are being built, improved or repaired for which the County is
assessed. Historically the County has spent approximately $130,000.00 on Municipal Drains annually.
On February 7, 2000, County staff appealed an assessment of the Greer Drains #1 and #2 in the
Municipality of Central Elgin as any assessed land owner may under the provisions of the Drainage Act
of Ontario. That appeal was denied by the Court of Revision.
Discussion
The Greer Drains #1 and #2 watershed area is 36.6 hectares in which County Road #36 contributes
hectares or approximately 5% of the total area. A report prepared by Mr. Bill Veitch, P.Eng. has
designed a drain that will cost the ratepayers in the watershed area over $75,000.00. The County's
assessment as determined by Mr. Veitch is in excess of $45,000.00 or 60% of the entire drainage work.
9
1
The Engineering Services Department has had the opportunity to study the report prepared by Mr.
Veitch and has found many dissimilarities as compared to other reports the County has been assessed
under. The County has chosen to therefore appeal the decision of the Court of Revision to the Ontario
Drainage Tribunal. The Tribunal hears all technical appeals and is more suited to hear an appeal based
on assessment methodology and other arguments related to drainage design.
Conclusion
The Engineering Services Department's goal is to ensure every ratepayer within the watershed is treated
in a fair and equal manner and that an assessment in which this department feels is unjust does not
become a precedent for future reports.
be reported
Recommendation
Council's Information only and future status on this issue wi
For
APPROVED FOR SUBMISSION
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
33
RESíID~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
SUBMITTED
REPORT TO COUNTY COUNCIL
JUSTIN LAWRENCE, CONSTRUCTION TECHNICIAN
ENGINEERING SERVICES
FROM
FEBRUARY 29. 2000
DATE
SUBJECT: EARLY ADVERTISING OF CONTRACTS
Introduction
The Engineering Services department is prepared to advertise six contracts on March 25,
2000 with a tender closing date of April 12, 2000. The total value of these projects will
exceed the forty-percent limit on department spending prior to acceptance of the 2000
Budget.
Discussion/ Conclusion
neers Estimate
332,000.00
307,000.00
90,000.00
1,600,000.00
50,000.00
700,000.00
3.079,000.00
the table below.
$
$
$
$
$
$
$
En
Tender Title
Gravel Resurfacing
Surface Treatment
Roadway Tiles
Hot Mix Asphalt Paving
Guide Rail Supply and Instal
Springwater Road Reconstruction
The costs associated with each project are shown In
Contract #
2000-02
2000-03
2000-04
2000-05
2000-06
2000-12
Early construction season advertising achieves two primary goals:
is to receive lower bids as the contractors attempt to fi
work
summer
their
>- The first goal
schedules.
>- The second goal is to start the relationships with the contractors as soon as possible
This allows for more time to deal with planning of the construction schedule, field changes
to the original design, and extra items added to contracts. Subsequent County of Elgin
projects may also be dependent on the completion of these initial projects.
12.2000
Recommendation
That the above noted contracts be advertised on March 25, 2000 and close on Apri
for consideration by County Council on April 25, 2000.
FOR SUBMISSION
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
34
TI
f?C
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
LL Y SUBMITTED
RESPE
REPORT TO COUNTY COUNCIL
FROM: Linda Veger
DATE: February 18, 2000
SUBJECT: Final Ambulance Report - 1998
Introduction/Discussion:
The Province has provided the County with the final 1998 ambulance reconciliation as follows:
Ambulance Operations 1,897,641.00
Vehicle Insurance 3,299.10
Equipment 13,190.07 16,489.17
Cross Boundary Calls Recoverable (420,593.74)
Cross Boundary Calls Payable 79,767.03
Sub-total 11,bf6,6U6.4OI
Purchase Vehicles - Dual 84,826.44
- Single 65,085.12 149,911.56
Total ~
County Share - 58.76% 1,012.561.15
City Share - 41.24% 710,653.87
1998 County Budget - Operating 1,176,000.00
- Vehicles Reserve 96,000.00
Total County Budget 1,272,000.00
balance of the reserve is:
The current
The vehicles have been charged to the reserve account.
1998 Reserve 96,000
1999 Reserve 100.000
Less 1998 purchase (80.090)
Balance 115,910
In 1998 the County set the ambulance budget as 1,176,000, as advised by the Province, which
leads to a reconciliation surplus of approximately 251,000. It may be prudent to set aside a
portion of this surplus as a contingency in preparation of the County assuming ambulance
services. The balance of the surplus may assist with the PI L shortfall.
Recommendation:
THAT an amount of $125,000 from the 1998 Provincial ambulance reconciliation be set aside as
a contingency in preparation of the County assuming ambulance services; and,
the PIL
1999 income to assist in offsetting
THAT the balance of the surplus be recognized as
shortfall.
Approved for submission.
Respectfully submitted
JY
O)~J ß'¥
Linda B. Veger
Director of Financial Services
Mark G. McDonald, CAD
35
REPORT TO ELGIN COUNTY COUNCIL
Homes Report #1 for March 14, 2000
From: Marilyn Fleck, Director of Homes and Senior Citizens
Terrace Lodge Auxiliary Annual Report
2000
Date: February 21
Subject:
round
On an annual basis, the Auxiliary of Terrace Lodge have provided to the County
of Elgin a report on their activities and fundraising endeavours at Terrace Lodge.
The full report for 1999 is available .in the Administrative Services Department of
the County of Elgin
Introduction/Back,
Discussion/Conclusion
The written report details the meetings held, the average attendance of 22 at
nine meetings during 1999 and highlights some of the activities
A number of the Auxiliary members have been recognized for their volunteer
service and outstanding achievements. From the report it is obvious that we
have a committed group of individuals who serve their community in many ways.
The residents and staff of Terrace Lodge were presented with a new mechanical
lift and sling from.the Auxiliary. The value of this equipment is in excess of
$10,000.00 and we are fortunate to have such a dedicated group willing to assist
the Home in the provision of equipment to meet resident needs.
36
REPORT TO ELGIN COUNTY COUNCIL
Homes Report #1 for March 14, 2000 - page two
Recommendation:
That the Terrace Lodge Auxiliary report be received and recognized by letter
from Elgin County Council.
Respectfully submitted: Approved for submission:
1rJWrlflut- ~~
Marilyn D. Fleck Mark G. c onald
Director of Homes and Seniors Services Chief Administrative Officer
f 37
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(
REPORT TO ELGIN COUNTY COUNCIL
Homes Report #2 for March 14, 2000
From: Marilyn Fleck, Director of Homes and Senior Citizens
Offer to purchase the Nursing Home Bed Licences
March 6, 2000
Subject:
Date
to
round:
As Council is aware, we have an offer to purchase the 57-bed licence from the
Haldimand War Memorial Hospital dated May 1999. Subsequent to the purchase
agreement, we have received requests for extension of time limits as follows:
extension to September 30, 1999; extension to November 30, 1999; and extension
February 29,2000.
Introduction/Back
Discussion/Conclusion
We understand the purchasers are pursuing this matter diligently with the Ministry of
Health to resolve the matter and are optimistic that the issue will be resolved. The
purchaser is now requesting an extension of the time limits to April 30, 2000.
time limit extension: and that the Haldimand
Recommendation
THAT Elgin County Council agrees to the
War Memorial Hospital be so advised.
Approved for submission:
Respectfully submitted:
fJiilL
Mark G. Mcuonald
Chief Administrative Officer
38
Marilyn D. Fleck
Director of Homes and Seniors Services
141001
HWMH DUNNVILLE
~1 905 774 6776
16:46
HOSPITAL
ONTAFI 0 N1A 2P7
(905) 774-6776
MEMORIAL
206 JOHN STREET -- DUNNVILLE,
PHONE (905) 774-7431 - FAX
HALDIMAND WAR
02/28/00
February 28, 2000
Mr. Mark G. McDonald
CAO
County of Elgin
Adnúnistrative Services
450 Sunset Drive
St. Thomas, Ontario
NSR 5V
am requesting to extend the deadline
2000_
Mr, McDonald
Further to my correspondence ofNovemb",,' 29, 1999, ¡
regarding our offer to purchase the 57 beds to April 30,
Dear
the Ministry of Health and are
to pursue this matter with
Please note that we are and will continue
anxious to resolve this matter shortly,
look forward to your written response at the earliest
I
Thank you kindly.
Yours sincerely,
\~~
P,L. Mailloux
CEO
Elgin Manol
39
Mrs, Marilyn Fleck, Acting Director of Homes,
cc:
REPORT TO COUNTY COUNCIL
Department
M. Eastbury, Human Resources
Louise
March 1,2000
WSIB - Schedule
FROM:
DATE:
SUBJECT:
(AD&D)
Accidental Death and Disablement
Hartford Fire Insurance
2 and
Insurance underwritten by
INTRODUCTIONIBACKGROUND
Mr. Timmins of Heath Benefits Consnlting informs us that they have found a replacement insurer for
the above coverage dne to some policy changes with the present carrier. Chubb Insurance Company
of Canada will write a policy that provides very similar coverage, and that contains a few additional
benefits. The premium rates are 4% to 5% lower than those charged in 1999 by the Hartford, and
essentially the same as the Hartford rates for 2000. The Chubb policy includes a permanent partial
disability (PPD) benefit, and the insurer demands no "Hold Harmless Agreement"
DISCUSSION
As noted above, the policy includes a permanent partial disability (PPD) benefit of 50% ofthe
principal sum of $250,000. Accordingly, the PPD benefit will be $125,000.
The reason the Hartford removed the PPD benefit was that, with the exception of one death, all losses
paid or reported to date are permanent partial disabilities. Behind Hartford's insistence on a "Hold
Harmless Agreement" is a U.S. class action, claiming that death benefits paid to beneficiary
employers should have been paid to deceased employees' estates and/or survivors. Mr. Timmins
indicates that his firm, as well as, their clients are very unhappy with the actions of the Hartford.
CONCLUSION
Heath Benefits Consulting is prepared to replace the insurer very quickly. Hartford has also agreed
to waive its requirement for thirty days' written notice. Further, return premium will be calculated
pro rata, not "short rate", resulting in no penalty being incurred as a result of the mid-term
cancellation of the policy.
RECOMMENDATIONS
THAT based on the recommendation of Heath Benefits Consulting, the Chubb Insurance Company of
Canada be retained to provide Permanent Partial (PPD) and Accidental Death and
Disablement (AD&D) for the County of Elgin.
Disability
Officer
40
F:\USERS\EASTBULMIREPORTSlAd&d59.DOC
COUNCIL CORRESPONDENCE - MARCH 14. 2000
Items for Consideration
Brian Huis, Parks Planning Specialist, Southwestern Zone, Ontario Parks, with notice
of Port Burwell Provincial Park Management Plan - Proposed Amendment, to
accommodate the sewage treatment plant expansion in the Municipality of Bayham.
(ATTACHED)
1
Wm. Bouma, Clerk-Administrator, County of Hastings, with a resolution petitioning the
Provincial Government to reinstate "Special Circumstances Funding" to cover
transitional and implementation costs created by downloaded services (ATTACHED)
2
Bruce Taylor, Town Clerk, City of Pickering, with a resolution requesting the
Provincial and Federal Governments to uphold the Criminal Code law against
possession of child pornography. (ATTACHED)
3
Linda Alton and Barbara Johnson, Women of Distinction Award Committee, YWCA of
St. Thomas and Elgin, inviting Council to submit nominations for the "Women of
Distinction Award" and "Young Women of Distinction Award". (ATTACHED-
Nomination Kit available at Administrative Services Office.)
4.
Marcel Lapierre, Administrator & Co-ordinator, Township of South Glengarry, with a
resolution petitioning the Treasurer of Ontario and thé Minister of Environment to
ensure funding is maintained in the "Provincial Water Protection Fund".
(ATTACHED)
5.
Commerce, with membership application
Maintenance Guidelines for
re
with correspondence
Thomas and District Chamber of
Paul Courey, Paroian Raphael
Municipal Drains.
6. AI Bod. St.
7
8. Ken Sloan, Administrator, Municipality of Central Elgin, concerning the recognition of
the 1998 Fingal Juniors Fastball Team - National Champions
1
4
Telephone: 519-873-4617
Facsimile: 519-873-4645
Brian. H uis@mnr.gov.on.ca
www.OntarioParks.com
659 Exeter Road
London, Ontario
N6E 1L3
ONTARIO
PARKS
~~
February?, 2000
ù
fEB 10 2011\1
COUNT'{ Of ELGIN
.......' ní~¡I"'-"fC' A"-I" 'r' ''''''''''C",C:-
v.U'\'\J! l'h~Jìhl:i·~úu\ft: \::l~>.~-'~'\1~ t[,\J
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Clerk-Administrator
Madam
Sir or
Attention
Mr.
Dear
Plan - Proposed Amendment
Acres and Associates Consulting Engineers recently submitted an Environmental Study
Report (ESR) to the Ministry of the Environment. This document was an Addendum to
the ESR's for the Eden, Vienna and Straffordville Sewage and Water works in the
Municipality of Bayham
Port Burwell Provincial Park Manaqement
Re
This Addendum completed the Class Environmental Assessment for Municipal Water
and Wastewater Projects for the Municipality of Bayham. As this process was carried
out, there were a number of public meetings, notification of which was made through the
local news media. Based on the evaluation carried out in the report, it was
recommended that the existing sewage treatment plant (S.T.P) in Port Burwel
retrofitted and expanded.
be
A portion of the sewage treatment plant planned expansion lies within the regulated
boundary of Port Burwell Provincial Park (see attached maps, please note that the
boundary of the property to be disposed of is approximate and yet to be surveyed).
Ontario Parks is proposing to carry out a minor amendment to the 1989 Park
Management Plan:
(approximately 2
® Ontario
the
the Ministry of
to accommodate
the subject parcel
and
revise the regulated park boundary
acres) from the Provincial Park;
to declare the subject parcel surplus to both
Natural Resources' needs;
dispose of the subject parcel to the Municipality of Bayham
planned expansion of the sewage treatment plant.
to exclude
Ontario Parks'
42
Natural Resources
Ministry of
·
·
·
You are being notified of this proposal under Declaration Order MNR-59/2 of the
Environmental Assessment Act. This order governs how Provincial Park management
and operations are to be carried out under the Environmental Assessment Act. Please
provide any comments to the undersigned prior to March 21, 2000.
truly,
Yours
43
2
, () r Brian Huis
4) Parks Planning Specialist
Southwestern Zone, Ontario Parks
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Figure 3
ZONING
44
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PART 9 ON
M.G.S. PLAN 640-2L
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removed.
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5196314036 CLERR-Central Elgin Page 802
FAX NO. 41697 619 p, 01/0
~
ASSUCIATIun UF?-)
AMO
3 AM
EST
1
02/11/08 23:22:12
-00 FR
FEB-1
COUN1'VAOMINlsTMTION
.UllDINCS
!'OSTAI.. IACi 40400
:rJ5 'INN~U: 61.
r"'"'...'''' ll_.wO·'",-__.........;~
I ~'", '¡èRclN'A'; ", . ¡
1. "~. :1
1
WM, ~OUMA, I\,M.C.T,
(·"eR"·AOMINI:ST~ATOR
f)lj·?fl\i·I:n9
r,,", 61 .1.9&&,2574
'~i
i
"""''''¡tGS ", """!',.! ,\"~ '-"IN I
<=". . . '~'"'"":' ,",.,1". ~,,:;:::.:!._-i,
",",,- ~~?!·,~l:i'¡l,.;~!i"'.,.-"''".",,.~_..
'WORKING AND GROWING 'roGtiTHER"
MEETING OF THE COUNCIL O~ THE COUNT¥ OF
SPECIAL RESOLUT¡ON
ontat'io
SECONDED BY~~
WHERE~he Frovin~e of Ontario h&s Qownloadsd Ontario
Works, land ambulance, social housing, child care a\'),ç! provincial
Offences programs to the Coul1ty of Hastings 'through the
consolidated Municipal Services Management Agreøment$
2000
ßelløville,
January .27
MOVED EX
responsible for
hew to most
is
Of!
of Hasting!!
and studies
AND WHEREAS the County
staff, accommodation
implement these pro9xams
providing
effectively
NOW THEREFORE BE IT RESOLVED that the County of
Hastings petition the Government to reinstate Speeíal
ch:cuJIIstances funding to cover transitional and implementation
costs fot these downloaded services. Further that a topy of this
special resolution be circulated to.A.M,Q. and all other Counties
within the Province of Ontðrio to request that they petition the
Provincial GoVernment in support of this reqùest
__~;i.-;""""'"
This material is provided under .ontract as a paid ~.rvi.. by the origillalinl! ort\1'nimtioD, Bod do.... nol
no.ossarily reno.t Ihe views or posilionS of Iho A..ocÎaûon of Municipalilicr; or Ontario (AMO). its
su.bsidiary tom~anjes~ offieers, di..ecton or 8J?;ents.
46
Page 882
CLERK-Elgin Co
4
1 519 633 7661
FAX NO,
ASSOCIATION OF?->
the City of Pickering
AMO
PM
EST
24
~~ c'f P/C'h
"o'wil"-
.
The Corporation of
04
82/22/88 23:15:46
FEB-22-00 TUE
ADMINISTRATION DEPA {fMENT
Clerk's Divi;;icm
2000
10'11
February
Association of Municipalities of Ontario
393 Unlvcrsity Ave., Ste. 1701,
Toront.o, Ontario
M5G lE6
its regular
resolution at
City of Pickcring passed tbe following
Please be advised that thc Council of the
meeting of February 7\11, 2000:
impassionedly recognize the
WHEREAS tbe City of Pickering and residents of the City
highest priority ofprotecting childrcn; and
on Social Devclopment in its
MjUcnnium" notes that the
WHEREAS it hus been reported that the Canadian Council
report entitled "the progress of Canada's Child¡'en in the
child sex trade L~ increasing in Canada; and
WHEREAS the Supreme Court of Canada is hearing an appeal ftom a British Columbia
Court of Appeal dceision that found the Criminal Code law against possession of child
pornography t be unconstitutional; and
must
WHEREAS the Government of Ontario has intcrvened to argue thst Ontario
continuc to have the authority to charge and prosecute child pornographers.
NOW THEREFORE the City of Pickering and its residcnts respootfully request that the
l'rovincjal and the Federal Governments give the utmost priority to the protection of
children from sexual exploitation as they deliberate this important case; and
TIIA T this resolution be distributed to the Honourable Anne McLellan, Minister of
Justice and Attomey General of Canada, the Honourable Mike Harris, Premier of
Onta.rio, the Honourable Jim Flaherty, Attorney Gencral of Ontario, the Honourable
Janet Ecker. M.P.P. Pickering-Ajax-Uxbridge, Dan McTeague, M.P, Pickering-Ajax-
Uxbridge, the Fedemlíon of Canadian Municipalities, the Assocíation of Munjcipalities
orOntario, and Save the Children (Canada); and
E-mi.\il c1C'I'k<;(¡"dty.pk'l~Nin¡;,()I"I.c
Canada 11 V 6K7
47
(905) 420.4(,: [.x (90,) 420.9685
Pickering Civic'Complex, One thc Esplan¡]de, Pickering, Ontario,
D írect^ccess (905) 420-4660
www.city.píckcring.on.ca_
Divl~OL1
Page ElEI3
CLERK-Elgin Co
1 519 £.33 7£.£.1
ASSOCIATIon OF?-)
EST
1£.:2£.
El2/22/E1E1 23
02
P
619
416 97
FAX NO.
AMO
04:25 PM
FEB-22-00 rUE
..
2
THAT the City ofPiekeríng requests that thc Federation of Canadian Municipalities and
the Association of Municipalitics of Ontario distribute this City of Pickering resolution
to thcir membership rcquesting their support and similar resolutions to bc sent to the
Honourable Anne McLellan and copied to the City of Pickering.
support
the City of Pickering seeking municipalities'
find attached a media release concerning
child pornography.
Please
to contact the Ckrk s
hesitate
not
this matter, pleasc do
to
respect
have any q "esHoos with
at 420-461
against
Ir yon
Deparlment
~
AMCT,CMM
BnlCC Taylor,
Town Clerk
48
/dk
Page 894
03
P
CLERR-Elgm Co
619
416 97
1 519 &33 7&&1
FAX NO,
ASSOCIATIon OF?-)
AMO
FEB-22-00 rUE 04:25 PM
EST
B2/22/BB 23:1&:58
DAVE RYAN
WCALCOUNCILLOR, WARD
DA VI ) PICKLES
LOCAL COUNCILLOR, WARD)
For Immediate Release
Febnlary 7,2000
ME!JJA RELRASE
o
MUNICIPALITIES' SUPPORT AGAINST CHILD
C1TY OJ' PICKERING SEEKS
PORNOGRA1>HY
At its meeting of February 7, 2000 the City of Pickering Counoil spoke ont strongly
against child pornography by l.loanimou!>ly passing a resolution re(~ognizing the
protection of children as a highest 11riorhy, and requesting that the federal and provincial
govcmmel1ts ensurc that nppropriale laws are in place to mf1ke possession of child
pornogrophy megol.
Counci11or David Pickles and Counci11or Dave Ryan, who iniliated the resolution, are
encouraging munkipalitics across Ontario and Canada to also speak~u'p for the protection
of children from sexual exploitation by forwarding simHax resoltttions to provincial and
fodcrallow mnkcrs.
"I want to emphasize 1hat our utmost priority is the protection of children. I don't believe
that Ollf Constitution is meant to protect child pornographers or that the Charter of Rights
guarantees such hate against children" said Councillor Pickles. He went on to say that
¡'the poJico and the courts must continue to have fhe authority to charge and prosecute
child pornogr(Jphcrs. ICwe can't protect our children through such laws, we faU as a
society."
CO\1nciHor Pickles is asking municipalities andresiden1.s to prov;de him with their
resoltltions nnd letters of support so that he can personally deliver them to and speak with
the Minister of JuS1iee and ^ltomey Gcocral of Cnnodn in Ottawa. "1 would like a
resolutiQn rrornevcyY munidpality in Ontario and other munioipalitics across Camtda"
said.
he
The resolution fonow, the reeoot hearing by the Supreme Court of Canada of nn appca
oftwo lower COt1(t deá;iollS in British Columbia that found the Crimuull Code Jaw
again~t possession of child pornography to be unconstitutional. The Supreme Court is
expected to release its decision later this year.
Resolutions and lelters in support are welcome at: Councillor David Pickles, City of
Pickering, Ooe the Esplanade, Pickering, Ont. LlV 6K7, 9piekle<.@citv.I1i.¡:JecriM.on&ª
or Fax at (905) 420-6064.
- 30
contact
inform.tior
For "dditional
David Pickles
Councillor, Ward 3
I-Iome: (905) 426-5442
Oflice: (905) 420-4605
49
Thi~ matericd Is þrovided under contract as a paid service by the originating organization, and does not
Mces...¡¡rily rc1leet thc views or positions of the Association of Municipalities of Ontario (AMO), its
¡,:ubsidiary companics, oflic:ers, directors or agcoM.
- "-'
k'co;101~~i(\lcloMtI[lOtnogr(\[!hy/000.207
YWCA
of StThomas-
Elgin
~
~_;:¡_ _, ~' ,___- ¡/:._'_ \--c
i 'J.."'.-"".- '
",-\:0
2000
CO\.lNiY (IF ELG.U'Á
I\'l'JNUNIS-íHÞ;ìINE SERVICES
16
ft."
14, 2000
February
Dear Potential Nominator:
As a women's organization, the Y. W.C.A. seeks to provide opportunities for personal growth,
to help women recognize their rights and realize their potential and worth through its
programs and services. To assist in achieving this objective the Y. W. CA. has established
the "Women of Distinction Award" to recognize women who are outstanding in achieving
their goals and their contributions to all facets of the community.
We are pleased to advise you that the Y. W.CA. of St. Thomas-Elgin is again sponsoring the
"Women of Distinction Award'~ to be presented at the "Women of Distinction Dinner", May
2000.
You are being invited to submit nominations. These may come from individuals,
organizations or employers. Once received they will be submitted to an independent
selection committee appointed by the Y. W.CA. The deliberations of this committee will be
confidential and iLs decisions final.
This year the Y. W.C.A. will be having two awards - one for a "Young Woman of
Distinction" who would be in the age group of 16-24 years.
Women of Distinction candidotes will be evaluated in two areas:
Personal and Professional development/achievement
community and volunteer contribuJions
·
·
who has given her best to her
Both aspects will be considered in-'the selection of a person
profession and/or to her community.
will be evaluated in the following:
candidote
The "Young Woman of Distinction
community and volunteer contribution
·
academic achievement
·
Since this event is also a Y. W.C.A. benefit to support and expand our community programs,
will be directed to upgrading and enhancing/he "Y's" services, programs and
proceeds
facilities.
A United Way Agency
~
~
Ontario, Canada. N5P 253 . (519) 631-9800
- 50
St. Thomas,
.
16 Mary Street
May we ask for your co-operation in two ways: in sponsoring your nominee as a gtJest at
the dinner; and in ticket sales within your group. The co.st of the dinner is $40.00 per
persoll If you reserve a tablefiJr6 or more gtJests, the ticket price will be reduced to $35.00
per persoll You will be contacted by our Ticket Committee with fùrther details.
We look forward to your support in having you join us in celebration of this event. Attached
is the nomination form and the criteria for nominees. We ask that your nominations be
submitted before March 30, 2000 and that you attach a passport photo with your
nomination.
The evening promises to be enjoyable and interesting. We would like to thank you for your
interest in this worthwhile endeavour. If you have any questions or require fÙrther
information, please do not hesitate to call the Y. WC.A. at 631-9800.
Yours very trllly
1
5
Linda Alton and Barbara Johnson for
the "Women of Distinction Award" Committee
6th
~ YWCA
Women of
.,./·,,---.ç~(5¡Ã-Er~J·-(·1·;~>;_·~,~,
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'>."'..>-.",.........,'--..::..~_.~':::::::""'~~."...~_/~.".,.'-
Nomination Kit
.
2000
Nancy Ba1sdon
Ve Shearer
Pat Lepischak
Helen Haddow
Rosalie Krebz
1989
1990
1993
1996
1998
WOMEN OF DISTINCTION
CRITERIA
~YWCA
.
Nominees must be women over the age of twenty-four years.
1.
Nominees must agree to accept the nomination.
2.
Nomination must be sponsored by three individuals (men or women).
Nominees must be
a) a citizen of St. Thomas-Elgin
and/or
an individual currently or formerly involved in a St.
3.
4.
Thomas-Elgin based organization.
b)
individuals and orgllnizetions.
submitted by their
must be IIdvised of nomination{s)
The Women of Distinction Committee may seek nominations from
Executive officers of the organization
organization.
5.
6.
Individuals nominated must have given their time and talents on a continuous bllsis.
7.
Each nominee should have demonstrated belief in the advancement of women in the community.
YWCA Executive and the
A ward selection will be conducted by a jury of women currently on the
Women of Distinction Committee.
8.
9.
WD certificate.
be presented with a
Each person accepted for the WD Award will
The woman who embodies the qualities of the,
a) will be awarded an engraved crystal vase
b) will have her name engraved on the plaque on display at the
YWCA purpose
10.
11.
YWCA St. Thomas-Elgin.
PURPOSE OF THE YWCA OF CANADA
"Enriched by Christian faith and by world-
wide membership, the Y. W. C.A. seeks to provide
opportunities for personal growth, to
deepen concerns for human needs, and to
act responsibly in the world community."
of the nominator
~
to attend the Awards Dinner is the responsibility
The ticket for the nominee
and/or nominee.
12.
WOMEN OF DISTINCTION
NOMINATION FORM
NAME OF NOMINEE:
ADDRESS OF NOMINEE:
IS THE NOMINEE OVER THE AGE OF TWENTY-FOUR?
TELEPHONE
HAS THE NOMINEE AGREED TO ACCEPT NOMINATION?
NAMES OF
INDIVIDUALS SPONSORING NOMINEE:
1
2
3
IS THE NŒ\1INEE A CITlZEN OF ST. THOMAS OR ELGIN COUNTY AND/OR AN INDIVIDUAL CURRENTLY
OR FORMERLY INVOLVED IN A ST. THOMAS-ELGIN BASED ORGANIZATION?
ADVISED OF NOMINATION
S/W AS AFFILIATED
HAVE THE OFFICERS OF THE ORGANIZATION
SUBMITTED BY THEIR ORGANIZATION?
ORGANIZATION, INSTITUTION, SERVICE (IF APPl.ICABLE) WITH WHICH NOMINEE
BEEN
(IF APPliCABLE)
LENGTH OF
NATURE OF WORK, SERVICES PROVIDED BY NOMINEE: (PLEASE INCLUDE ALL ORGANIZATIONS AND
PD"FESSI"N ^ L ^ CTIVITY )" B fo"d"'ooo' ......0 ,. ·c,"'·"d "'C·M ''',.'' ....tf.. sJ'ccts
~ ~....'--' "-' . J.... ,.... J.. ".J. UU HIv"a, ~I;",.."">l IUlI'- ,I" a.>'-(J" ......",.. "i .
W YWCA
TIME THE NOMINEE HAS CONTRIBUTED TO THE COMMUNITY
to
(-2-)
SPECIFIC ACCOMPLISHMENTS OF THE NOMINEE:
WAYS NOMINEE HAS DEMONSTRATED BELIEF IN THE ADVANCEMENT OF WOMEN IN THE
COMMUNITY:
WAYS NOMINEE EMBODIES THE YWCA PURPOSE:
NAME OF NOMINATOR: _
ADDRESS OF NOMINATOR:
TELEPHONE: - SIGNATURE OF NOMINEE:
SIGNATURE OF NOMINATOR:
MAIL TO: WOMEN OF DISTINCTION
SELECTION COMMITTEE
16 MARY STREET W.
ST. THOMAS, ONTARIO
N5R 2S3
BY: MARCH 30, 2000
~ ~YWCA
-v YWCA
YOUNG WOMEN OF DISTINCTION
CRITERIA
Nominees must be women between the age of sixteen and twenty-four years.
1.
Nominees must agree to accept the nomination.
2.
Nomination must be sponsored by three individuals (men or women).
Nominees must be
a) a citizen of St.
and/or
b) an individual currently or formerly involved in a St.
Thomas-Elgin
3.
4.
Thomas-Elgin based organization.
and
individuals
from
nominations
may seek
Committee
Distinction
of
The Women
organizations.
5.
their
submitted by
be advised of nomination(s)
Executive officers of the organization must
organization.
6.
Individuals nominated must have given their time and talents on a continuous basis.
7.
the community.
YWCA Executive and the
Each nominee should have demonstrated belief in the advancement of women in
Award selection will be conducted by a jury of women currently on the
Women of Distinction Committee.
8.
9.
WD celtificate.
Each person accepted for the WD A ward will
The young woman who embodies the qualities of the
a) will be awarded a $500.00 Scholarship
b) will have her name engraved on the plaque on display at the YWCA St.
YWCA purpose
be presented with a
10.
11.
Thomas-Elgin.
PURPOSE OF THE YWCA OF CANADA
"Enriched by Christian faith and by world-
wide membership, the Y. W.C.A. seeks to provide
opportunities for personal growth, to
deepen concerns for human needs, and to
act responsibly in the world community."
the responsibility of the nominator
~
The ticket for the nominee to attend the Awards Dinner is
and/or nominee.
12.
YOUNG WOMEN OF DISTINCTION
NOMINATION FORM
NAME OF NOMINEE:
ADDRESS ~F NOMINEE:
TELEPHONE: IS THE NOMINEE BETWEEN
THE AGE 0: SIXTEEN AND TWENTY·FOUR? HAS THE
NOMINEE I GREED TO ACCEPT NOMINATION? NAMES OF
INDIVIDUAlLS SPONSORING NOMINEE:
I
1. I
2. I
3. I
IS THE NO*INEE A CITIZEN OF ST. THOMAS OR ELGIN COUNTY AND/OR AN
!NDIVTDUt CURRENTLY OR FORMERLY INVOLVED IN A ST. THOMAS-ELGIN BASED
ORGANIZA ION?
I
I
HAVE THE OFFICERS OF THE ORGANIZATION (IF APPLICABLE) BEEN ADVISED OF
I
NOMINA TIrN SUBMITTED BY THEIR ORGANIZATION?
ORGANIZA ION, INSTITUTION, SERVICE (IF APPLICABLE) WITH WHICH NOMINEE
IS/WAS A1L1ATm
THE NOMI (E HAS CONTRIBUTED TO THE COMMUNITY LENGTH OF TIME
NATURE O~ WORK, SERVICES PROVIDED BY NOMINEE: (PLEASE INCLUDE ALL
ORGANIZATIONS AND PROFESSIONAL ACTIVITY.) N.R. ¡fadd;';ooal space ,mqu>fed,plea.", attach extra
fiheets.
-
-
-
-
-
. ~ YWCA
~......'"
~
~I
I
SPECIFIC ACCOMPLISHMENTS OF THE NOMINEE:
I
I
WAYS NO*INEE HAS DEMONSTRATED BELIEF IN THE ADVANCEMENT OF WOMEN
IN THE COMMUNITY:
I
I
WAYS NOJINEE EMBODIES THE YWCA PURPOSE:
(-2- )
NAME OF NOMINA TOR
I
ADDRESS CDF NOMINATOR:
I
I
TELEPHONE: SIGNATURE OF NOMINEE:
SIGNATUJ OF NOMINATOR:
WOMEN OF DISTINCTION
SELECTION COMMITTEE
16 MARY STREET
ST. THOMAS, ONT ARlO
N5R 2S3
MAIL TO:
~YWCA
BY: MARCH 30, 2000
.
82/29/88 23:32:5&
1 519 &33 7&&1 CLERK-Elgin Co Page 882
AMO FAX NO, 416 971 6191
p, 01
The Corporation of !he Township of Sou!h Glengany
6 Oak. Street, P.O. Box 220
Lancaster, Ontario (OC 1 NO
Phone 613-347-1166. Fax 613-347-3411
To: ALL MUNICIPALITIES IN ONTARIO
Da.te: February 29, 2000
From: Marcel Lapierre - Administrator & Co~ordinator
Subject: Provincial Water Protection Fund
~m""",,,,,,'m"~"'=""" ...,."~a",~.~,,,,,.,,.~~,,·.. ,...".""""""'"oC. "...."",."."",,,. , "' "._.,..,..;.'.!i
Pursuant to advice from the Honourable Tony Clement, the Council of the Township of
South Glengarry passed the following Resolution at their meeting of February 2.8. 2000
in order to impress upon the Treasurer of Ontario that the above noted fund must be
replenished or that an appropriate replacement program be put in place to address the
environmental problems that currently exjst in our Municipality as well as throughout the
Province of Ontario.
We would appreciate your support by endorsing this Resolution and forwarding your
endorsement to the Premier of Ontario, Mike Harris, the Minister of Finance, ErnIe
Eves, the Minister of the Environment. Tony Clement and your local MPPs.
MOVED BY: Jim McDonell No. 59-00
SECONDED BV: Janette Abbey Date: February 28, 2000
BE IT RESOLVED THAT the Provincial Water Protection Fund was created to fix water
and sewage infrastructure that is creetlng problems for human health and the
environment. This fund is noW ful1y expended and we understand that there are some in
Government that are not convinced that this fund is needed,
The program Identifìed priority projects (I/ld provided a funding level that considered the
ability to pay, This program is extremely important to rural municipalities that have low
growth rates and limited population to support the capital cost involved in constructlng
these essential water and sewage projects. Without this continued form of assistance
essential water and sewage projects are not affordable.
THEREFORE the Council of the Township of South Glengarry hereby Retltlons the
Treasurer of Ontario and the Minister of the Environment to ensure that an adequate
amount of funding be included in the forthcoming Provincial Budget to ensure that areas
that have identified environmental problems be given adequate fund[na assistance to
help them deal with problems that affect the quality of drinking water and/or are polluting
the environment.
52 carried
Reeve Charles Sangster
This materî"l is provided under coni;:ãct;;,~p.id service by the ~rigi~ating organization and does not
nece~sarilY reflect the views or positions of tbe Association of Munidpalities of Ontario (ÀMO) its
subSIdiary companies, officers, directors or .~ents, '
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C of C 519-631-0466
Thomas & Dist
Mar-06-00 05:32P St
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Company: County of Elgin
631-9209
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AI Bod
4
From:
Pages:
Date:
03/06/2000
Membership Application
Re:
Hi Cathy:
Thanks for your call earlier today. For the County of Elgin, Membership is available at a
choice of 2 levels. Most economical is the Non-profit organization rate of $140 per
year. The membership is limited to 3 named representatives. Any additional named
representatives and extra copies of our annual Buyer's Guide directories are at extra
cost.
Should the County wish to be treated as a full business Member, the rate and the
number of named representatives is determined by the number of employees, as
shown on the rate card which follows. With this membership choice, Chamber contact,
and information services would be provided to all the named representatives.
Check the rate card to see which membership rate category applies to the County. It
will also tell you the number of named representatives that applies to that category
If anything is not clear, feel free to call.
- AI Bod
Thanks again!
Call: 519-631-1981 Fax: 519-631-0466
E-mail: mail@stthomaschamber.on.ca
www.stthomaschamber.on.ca
Visit our Web Site:
C5
555 Talbot Street
51. Thomas, ON N5P
P.02
C of C 519-631-0466
Thomas & Oìst
32P St
:
Mar-06-00 05
ST. THOMAS & DISTRICT
CHAMBER QECOMMERCE
t:~~"f:1LW'~~l£~,'~¡:;
2000 MEMBERSHIP FEES
. Effective Date: December 1, 1999
75)
All St. Thomas & District Chamber of Commerce Membership fees are based on the
size (number of employees) of the Member business, including management
personnel.
1
nclude a non-refundable $25.00 (plus GST
must
All new memberships
Initiation fee.
** NOTE: All fees are subject to GST, in most cases these are refundable as an
input tax credit.
REPRESENTATIVES
1
2
3
3
4
4
5
5
6
7
8
10
12
15
ANNUAL FEE
205.00
260.00
305.00
365:00
410.00
450.00
525.00
615.00
715.00
810.00
975.00
1.295.00
1,715.00
2,030.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
EMPLOYEES
1 to 3
4to 6
7 to 15
16 to 25
26 to 50
51 to 75
76 to 100
101 to 150
151 to 200
201 to 250
251 to 400
401 to 750
751 to 1000
1000 and over
1
3
75.00
140.00
$
$
Associate/Retired Membership
Not-for-Profit/Registered Charity
30.00
40.00
$
$
Additional Contacts/Reps
Additional Business Names
All Memberships include Ontario Chamber of Commerce affiliation
and full access to the Ontario Network Programs
Upon acceptance and approval of this application, membership will be registered In
the Chamber. All employees of Member-businesses will be recognized as Members of
the Chamber, and are encouraged to participate in Chamber programs and events.
Those individuals designated as Representatives, and listed on the front of this
application are the Members who will hold voting privileges on behalf of the Member-
business and who will receive all communication for the Chamber.
P.Ol
C of C 519-631-0466
& Oìst
Thomas
Mar-06-00 05:33P St
ST. THOMAS & DISTRICT
CI IER QECO CE
.,
.~,~·~~,.¡n;_"'¡,~_
MEMBERSHIP APPLICATION
Name:
Business
Physical Address:
Postal Code:
Billing
Address:
O Same as
above OR;
City/Town
Mailing
Address:
O Same as
above OR'
Free:
Tol
Phone(s)
& Pager:
Fax#:
Address:
General E-mai
Website/URL:
G
N
A
F
S
R
M
Business Type:
Date Business Began:
Associate/Retired
Government
NPO
Partnership
Sole Proprietor
Corporate
Structure:
(Full-time equivilent #/40)
I/We hereby apply for membership in the St. Thomas and District Chamber of Commerce and agree to
pay the initial administration fee detailed below plus the annual membership fee, as set by the Board
of Directors, until such time as my/our written resignation is filed in accordance with the Bylaws of the
organization. I understand that membership in the Chamber is conditional on the approval of this
application by the Board of Directors and/or Management of the Chamber.
# Part-time
# Full-time
Description of Products and/or Services:
Personnel Statistics:
Chamber Buyer's Guide Category(s)
Date:
issue an invoice for the
wi
Authorized Signature:
All applications must include $25 initiation fee, (plus 1.75 GSn. The Chamber
first year's membership fee upon receipt of this application.
Chamber's
Mail Code
Chamber Rep's
Initials
Source
9-631-1981 Fax: 519-631-0466
E-Mail: chamber@elgin.net
MEMBER OF THE ONTARIO CHAMBER or COMMERCi
Call 5
CANADIAN CHAMBER OF COMMERCE
MfMBER OF THE
869
-.
N5P 1 C5
THOMAS BOARD OF TRADE IN
555 Talbot Street,
S!. Thomas, ON
INCORPORATED AS 51.
Mar-06-00 05:34P St Thomas & O;st C of C 519-631-0466 P.02
S1 THOMM & DISTRICT
CI AMBER Q COMMERCE
.' :;, ,; .' i. ,', (: '" I ~":¡ -;, ." 'n .' '" ":. :~,:J'~."'" ." ;::<.._~,.¡....:r':;;>::,:"<~""~~,,,,,,~,{.:~"';' '" H .: "~,,,:,,'~.c ,:;-'", ""'''~\::'~'''.:t~''''''",.~ ",:,-" ".",," ",' ''''''..' :.' "'" -. '."
MEMBER REPRESENTATIVE/CONTACT DATA
Member/Business Name: -
Contact Name: Mr. Ms. -
positionlTitle: Postal Code; -
Mailing Address: 0 Same as Member-business
Phone 1: Phone 2: -
Toll-Free: Fax: -
Personal E-mail: -
Specific Interests/Products/Expectation': -
-
-
-
Communication Preference: Chamber Relationship
(choose as many as you wish)
0 Standard Mail 0 Main Contact
0 E-mail 0 Main Dues Contact
0 Fax 0 Main Event Contact
0 Telephone 0 Main Advertising Contact
555 Talbot Street. Call 519-631-1981 Fax: 519-631-0466
St. Thomas. ON N5P lC5 E-Mail: chamber{Occia.st-thomas.on.ca.
INCORPORATED AS ST. THOMAS ,BOARD OF TRADE IN 1869 MEMBER OFTHE CANADIAN CHAMBER OF COMMERCE MEMBER OF THE ONTARIO CHAMBER OF COMMERCE
__.,J
ç~~
Pi ROIAN
- --- --
RAPH L
2000
4
FEß
2000
1
February
co' "'~,' ,.,~ ~, GIN
...,....1,: I ..:,~ cL'
~ _ c.,' ".... ,,_..,:~ Q~r:>'\J'¡CES
, " _", :~".I"\: ~. ..: ...::n 1 .
COpy
,
I
& Oceans
Department of Fisheries
867 Lakeshore Road
P.O. Box 5050
BURLINGTON, Ontario
L7R4A6
PMIDIAN. RAPHAEL. COUREY, COHEN", HOUSTON
BARRISTERS & SOLICITORS
TlLDUR'( WINDSOR TORONTO CHATHAM
ist
Christine Stoneman, Biolo
Attn
Madam
Dear
Drains
Subsequent to the presentation by your large delegation at the meeting of the
Council of the County of Elgin on September 28, 1999, I have been directed to
draft a response to your proposed guidelines.
al
Munici
RE: Maintel}ance Guidelines for
.- BERT RAPHAEL, Q.c., LSM
A1J.AN D. HOUSfON, Q.c. (1935.1993
CARl. S.CoHEN.Q.C.
. STAN RAPHAEL, Q.C.
. RUOOLl'H loBI.., Q.c.
DoUOLAS A. SUlMAN, Q.C.
DAVID CAVILL
. RoIIEII.TB. WILSON
JAMES D. W!QŒIT
RAYMOND Q. CoLAtJITI
I have expressed my opinion to the County that DFO has no jurisdiction under
the Fisheries Act to regulate, issue guidelines, or expend public funds on matters
pertaining to drainage works constructed under the Drainage Act (Ontario), unless
those drains are natural watercourses. Arguably, municipal drains constructed as
improvements to natural watercourses are subject to a shared jurisdiction.
The Fisheries Act is legislation designed to protect and regulate the commercial
fishing industry. For DFO to extend that mandate to virtually every situation
where water accumulates, is over-reaching and not supportable in law, in my
vIew.
The County is aware of its options, including an application to the courts to
determine the jurisdiction of the respective levels of government, a judicial review
of any action taken by an official ofDFO and the defence of.any prosecution for
an alleged offence concerning drain maintenance.
Having said that, the County recognizes that DFO has a legitimate interest in the
conservation of natural resources, for the benefit of society as a whole. Weare
sure that DFO recognizes that the County also has a legitimate interest in the
property rights of its ratepayers, which also constitutes the public interest
BP.WIP.NOLAN
DAVID E.JACWN
DAVlDG.OIŒENAWAY
JooYF.O'B1UEN
P1:.TER K. HMS'TOVEC
NANC'f J. Nla-IO!..S()N
G.]OSt'J'HFA1..OJNEPJ
PFro.]. FSST'ERYOA
SDAVlDM.MUSY)'
RomcrO.COPLAND
CHERnHENSHAw
Ro8ERT A. BESUNDER
PAutCouREY
l.!:.suE J. DoRR£TT
FAANK SAROU
CMIo HoutE
MARY JANE MOYNAHAN
¡""'" iW>WI.
JOSEPH MA1UlA
RoBERTI. PAYNE
ANNws K. THORSEN
NEIl P.NAWAZ
OF COUNSEL
looN PAR01AN. Q.C.
(1916·1999
(192.1-1995'
TOM C. ODE'TTE JR., Q.c.
HAAornJ,O'BRJEN.Q.C.
DALTON E. CHARTEP.S, Q.c.
GABRIEL). CoURE't', Q.C.
ARTHUR B. WElNOAADEN
CERTIflEO AS ASPECWJST IN CML
LmGATIONBYTHE LAwSoaETY
Of UPPEP. CANADA
178, ., TILBURY. ONTARlO NOP 2LO
(519) 682-1644 FAX (519) 682-1146
EMAIL;tilbury@paroian.com
EO. Box
- MEMRltAOfTHE LAw SOCIETY Of ALBEkTA
MEMBEkOFTHE MlailOAN BAR
Page -2-
PAROIAN
RAPHAEL
DFO's current position does not in any way balance the interests of the fishing
industry as against those of other sectors of the economy, which we believe is a
requirement. DFO is simply not in a position to perform that balancing.
PAROI^N. RMHAEL. COUREY. COHEN a; HOUSTON
BARRISTERS & SOLICITORS
The County, its constituent municipalities and other local or upper tier
municipalities· are capable, competent and willing to ensure that all interests are
heard, evaluated and reconciled fairly and publicly.
Accordingly, the County of Elgin is willing to accommodate DFO by receiving
the guidelines, in an amended form, and using them to evaluate drainage projects
in light of the Fisheries Act, on natural yvatercourses and on drains constructed
under the Drainage Act which were clearly once natural watercourses which
supported a fishery.
The County would expect your published guidelines to refrain from any
reference to artificially constructed drains, except to indicate that the guidelines
are not applicable to those drains.
The County does not see a role for Conservation Authorities in this process,
either in data collection or in approvals. The source of the data is the local Drain
Superintendents and, to date, it seems that the Conservation Authority has merely
obtained the data from the local Superintendent, or made unwarranted
assumptions based on questionable conclusions. Approvals should be granted by
the Council of the municipality.
I stress that approval is by Council, as opposed to the municipality, because this
situation is akin, in my opinion, to the expropriation process in Ontario. Under
that legislation, there is an expropriating authority and an approval authority. In
the municipal context, the municipality, as a corporation personified by its
administration, requests an approval to expropriate a property right. That
approval is granted or denied by the Council of the municipality, as the
representative of the broader public interest of all its citizens.
Appeals lie from decisions made, but the basic process recognizes that the
municipal Council can act as a judicial body, even to the extent of adversely
affecting what might be seen to be the interests of its own administration in
particular projects.
Page -3-
,PAROIAN
RAPHAEL
Since in the case of drain maintenance the work is not for the benefit of the
municipality as a corporate entity, but rather for an identifiable group of
landowners, the balancing process is ideally suited for Council.
PAI\OIAN. RMHMt. COUREY, COHEN 6; HÜUSTON
BARRISTERS & SOLICITORS
The County of Elgin is prepared to fonnalize such a procedure with DFO, but
will require that it have more influence on the final fonn of the guidelines that it
will be considering when dealing with applications for approvals.
Wj
The County will utilize its own data on the history of each drain, but
certain1y have regard to infonnation collected by DFO so far.
where
Council, using the guidelines, wou1d require mitigation measures
possible and practicable, 1egally, physically and economically.
As responsible, senior government organizations, DFO and municipalities share
a common mandate of public service in an efficient manner. In our respectful
submission, DFO ought to seize on an opportunity to create a working
relationship with the local body most closely related to the issue and most capable
of accomplishing the task. There is no need to introduce another body to police
the municipality.
Municipalities have been charged with the responsibility for drainage
Drainage Act does recognize that environmental issues arise. If DFO is
view that attention to the environmental issues to date has been insufficient, then
the municipality is prepared to address that concern. It win not be acceptable to
place a subordinate agency in a position of approving the actions of the
municipality which created it. Such a regime would be offensive to the
municipality, is an added layer of bureaucracy, adds cost and blurs the statutory
mandates of the respective organizations.
and the
of the
On behalf of the Warden and Council, I ask that you give your prompt
consideration to these suggestions and provide us with at least your preliminary
response as soon as possible.
come to a
The County has been receiving expressions of interests from many
municipalities around the province and anticipates that this matter win
head very shortly.
PAROIAN
RAPHAEL
be resolved to
matter will
Page -4-
I look forward to hearing from you and trust that this
the satisfaction of all parties shortly.
PAI1DIAN, RAPHAEL. COUREY. COHEN ð¡ HOUSTON
BARRISTERS & SOLICITORS
truly,
/'
Paul
PC/TK
cc/ Warden McPhail v/
eel Mark McDonald, C.A.O../
Yours
01
'Efgin
PAGE
Municipafit!l Of Centra!
MCPHAIL
on of the
Corporati
7851208
'The
Fax 519-631-4036
Ph. 5"9-631-486.0
Ontario N5R 5V
sl Floor, St Thomas
450 Sunset Drive
,
'-, '~",,:~ z.:
.
of ..""
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00:57
03/15/2000
MEMO
To: Mark McDonald
From: Ken Sloan
Subjec 1998 Fingal Juniors FastbaIl Team - National Champions
Date: January 21, 2000
Further to our telephone conversation of this date please find enclosed herewith a photo of
the 1998 Fi'f Juniors Fastball Team which won tlJ,~ National Championship.
Xt was brought to my attention today that t11e Cðunty of Elgin did not publicly recognIze
. ,
their accomplishment. I understand from my conversation with you that County Council
did acknowledge the accomplishment of the Fingal 99'rs Senior Fastball Team this past
year.
Would you kindly review this with the Warden to see if it may still be acceptable to honour
this team.
COUNCIL CORRESPONDENCE - MARCH 14. 2000
Consent Aaenda
Items for.lnfor.mation
Iness
thanking Council for the flowers sent during his recent
Perry Clutterbuck,
1
n Holding Line
Communication ALERT - Municipalities Successful
on Taxes (ATTACHED)
AMO Makes Pre-budget Submission
(ATTACHED)
nformation
AMO Member
Your
AMO - For
2
the
thanking
Michael Power, President, Association of Municipalities of Ontario,
County for renewing its membership in AMO.
3.
Susan McConnell, Community Relations Co-ordinator, and Dave Martin, Kettle Creek
Conservation Authority, introducing Mr. Clifford Baron as the Authority's new
education co-ordinator and indicating the Elginaturé publication is scheduled for
distribution in the Fall.
4.
Randy Millard, C.A.O.lClerk, Township of Malahide, with copy of correspondence to
the Premier of Ontario supporting Council's position on the closure of the OMAFRA
offices.
5.
Honourable Ernie Hardemen, Minister of Agriculture, Food and Rural Affairs,
regarding Council's concerns with the closure of the OMAFRA offices. (ATTACHED)
6.
Steve Peters, M. P. P., Elgin-Middlesex-London, with 1) copy of correspondence to the
Minister of Transportation, concerning safety conditions on Highway 401 and The
Honourable David Turnbull, Minister ofTransportation's reply. (ATTACHED)
2) copy of correspondence to the Minister of Agriculture, Food and Rural Affairs and
the Ministers reply, concerning competitive trading programs for Ontario farmérs.
(ATTACHED)
7
Susanne Sadleir, Executive Consultant, Bell Canada, with Bell Canada's position on
telephone lines used in Municipal Emergency Operating Centres. (ATTACHED)
8.
Honourable John C. Snobelen, Minister of Natural Resources, concerning Council's
support of the County of Hasting's objection to the sale of private recreation campsites.
(ATTACHED)
9.
Hönourable Tony Clement, Acting Minister of Municipal Affairs and Housing,
concerning Council's letter to the Premier regarding the "Fewer Municipal Politicians
Act, 1999. (ATTACHED)
10.
Suzanne Meunier, Media Relations Officer, Federation of Canadian Municipalities,
with an update on possible funding of a new national infrastructure program for the
fiscal year April 1 ,2000 - March 31,2001. (ATTACHED)
53
11
2
Honourable David Turnbull, Minister of Transportation, with copy of correspondence
to Steve Peters, M.P.P., in reply to Council's concern for the need of a railway
overpass on Highway 3 and Council's request for the establishment of a Driver's
Examination Centre in the County of Elgin. (ATTACHED)
12.
Randy Jackiw, Director, Ministry of Agriculture, Food and Rural Affairs, with a
discussion paper and questionnaire regarding the Drainage Program. (ATTACHED-
Questionnaire available through Administration Services)
13
Cathy Bishop, Manager of Library Services, with copy of correspondence In regards
to volunteering for the 20001 Canada Games. (ATTACHED)
14.
Sarn Synard, Federation of Canadian Municipalities, with call for nominations for the
2000 FCM Race Relations Award and Proclamation "The International Day of the
Elimination of Racial Discrimination March 21". (ATTACHED - Nomination Form
available from Administrative Services Office.)
15
Jénnifer Wilson, Manager, Client Services, Canadian Radio-televison and
Telecommunications Commission, concerning Colléctive Pricing Arrangernent with
Bell Canada for phone lines installed in Municipal Emergéncy Operations Centres.
(ATTACHED)
16
Association of Municipal Managers, Clerks and Treasurers of Ontario, workshop
registration forrn and information for the upcoming "2000 Municipal Elections"
17
Honourable Andy Mitchell, Secretary of State (Rural Developrnent) (Federal
Economic Development Initiative for Northern Ontario), with a letter thanking Warden
McPhail and Councillors who met with Mr. Mitchell to discuss rural issues.
(ATTACHED)
54
18
Page BB2
o
P
CLERK-Elgin Co
6191
416 97
1 519 633 7661
FAX NO,
ASSOCIATIon OF?-)
AMO
FEB-17-00 THU 05:23 PM
EST
14
B2I17/BB 23: 57
¿~. Association of
Municipalities
it of Ontaric,
393 UniversitY AVBnue, Sutta 1701
TorontD, ON M5G 1 ES
(416) 971-9656' fox: (41&) 971-6191
omal1: amo@amo.munlcom.com
Tol
ert
To the attention of the Clerk. CAO, or Head of Counc
For Immediate Action
AI
February 17, 2000
Alert - 00/003
n Holding Line on Taxes
es Successfu
MUnlcipaliti
releases Information concerning property taxes
Ministry of Municipal Affairs and Housing
in 1999.
Issue:
Clement announCed that Ontario municipalities by and large held the line on property taxes
(For the details of the material released, visit AMO's network (W)'iw.municom.com1 or the
O~.on.ca
Fact:
nister
1999
Ministry's site
M
in
()!L1J)!)ÐL,,[D.fJ.b
n response to today's release, AMO President Michael Power said, "It is obvious
governments have been working diligently to deliver services, including the increase
of services that have been transferred to them. There are a number of reasons for this success -
strong management skills, finding new ways of doing business, reexamining service levels without
compromising provincially set service standards and obviously the province's own equalizer. the
Community Reinvestment Funds and other financial supports "
municipal
the number
that
in
n commenting on today's figures, Power cautioned that the ability to sustain today's good news wi
require the ongoing commitmentofthe Community Reinvestment Fund ($515 million) and the Special
Circumstances Fund ($103 million) as well as help with the infrastructure deficit estimated at $1.37
billion per year, a cost which the property tax payer cannot afford on their own
"AMO is pleased that the Minister has publicly acknowledged the leadership role that municipa
elected officials have brought to serving the tax payer," said Michael Power, "And I congratulate them
aswel' "
www.municom.com.
Pat Vaninl, Director of Policy and Government Relations, 416-971-9856 ex\. 316
Lorna Ruder at 416-971-9856 ext. 300
55
This infomlation Is available through AMO's MUNICOM network at
For more information contact:
Transmission problems:
Page BB2
CLERK-Elgin Co
1 519 £,33 7£,£,1
ASSOCIATIon OF?-)
AliO
04:32 Pli
EST;
B2/B7/BB 23:3B:17
FEB-07-00 liON
01/0
Association of
Municipalities
of Ontario
p,
6191
Abie
416 971
FAX NO,
393 UnIversity Avenue, $ui~Q 1701
Toronto, ON MSG 1 EO
(416) 971-9656-lox: (416) 971·6191
ema1l: amo@amo.mllnioorn.com
Tol
on
For Your
6nformati
Members of Council
To the attention of the Clerk and Council.
Please ensure that copies of this are distributed to all
February 7, 2000
FYI - 00/002
mmediate Attention
For
to the 2000 Ontario
AMO Makes Pre-budget Submission
Issue: Provincial Standing Committee on Finance and Economic Affairs seeks input
Provincial Budget
AMO's SUbmission:
M\Jnicipalities and tha province share a common objective - to improve the ,"conomic outiook for Ontario· its
communities and toxpayers. AMO has called on the ProvÎnc," to work with us to ensure that we provide tho
peopie of Ontario with better governmcnt at a reasonable cost without compromising representation and the
principles of good government. Tho submission builds on tho expectation that a balanced budget is likely. AMO
sent the following fivc simple, key messages:
Summary of
A Balanced Budget and Income Redistribution Programs: AMO acknowledged the sleps the
government has already taken and is oncouraging additional steps be taken to remove social, health and
education programs from the property tax base. Relief on this front will help municipalities deal with costs
not included in the provincial figures for thc downloaded services and will help with the ever growing and
critical infrastructurc pressures that cvery municipality is facing. It will also help achieve mcre stable and
predictablE) fiscal planning operations.
Tile Balanced Budget and Local Service Rea/lgnment Support: The government must maintain, at a
minimum, the current levels of Community Reinvestment Funds (CRF), and the Special Circumstance
Funds (SCF) and the availability of Transition Funds. These funds are critical to municipal government and
must be prctccted.
The Ba/anced Budget tmd tile Regulatory Environment: The province and municipalities must review
the new regulatory environment that was developed quickly to implement the downloading of services. We
necd to ensure ttlat prescribed service standards are no! barriers to further efficiencies, and that tt1e system
is really meeting the expectations cf our respective governments and the stakeholders that are being
scrved.
iv. The Balanced Budget and a New Municipal Act: AMO is calling on the government to work with us, tc
move fcrward on a new Municipal Act. Wc need to be able to ccmplete the job of setting out what are
municipal government responsibilities as distinct from a provincial interest or shared interests. This work
is critical and will go a iong way to removing duplication and achievÎng cost efficiencies for bcth orders 01
government, as well as business and other grcups
Tile Balanced Budget and Infrastructure, the Backbone of Economic Success: AMO has again called
on ail orders of government to dÐvelop programs to reinvest in our infrastructure. Recognizing that the
infrastructure needs are greater than any possible limited time program, AMO is seeking the commitment
and leadership of the provincial government to establish a sustained, dedicated funding approach. This
could include the sharing of revcnues ralscd annually from infrastructure-related sectors, such as the gas
and fuel tax, Repcsitioning these general rcvenue funds as a sustaincd investment in our physical
infrastructure would be one of the greatest actions of provincial leadership pcssible.
Vaninl Director of Policy and Government Relations at 416-971-9856 ext.316
56
Pat
Contact:
info:
further
For
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2000
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Association of
Municipalities
of Ontario
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OFFICE OF THE PRESIDENT
February 2, 2000
HEAD and MEMBERS OF COUNCIL
Municipality of Central Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Ontario
the benefits
Municipalities of
continue to receive al
your continued support of the Association of
Your membership renewal has been processed and you wi
and privileges of AMO membership
Thank you for
Your ongoing support will ensure that AMO continues to speak for the betterment of
municipalities in every part of Ontario. By combining our voices through your provincial
municipal association, Ontario's municipalities are able to exert a level of influence over
provincial decision-making that would simply not be possible if each municipality acted alone
Your continued support sends a strong message to the Province that municipalities are united in
their determination to ensure that municipal governments are given the flexibility, the scope and
the ability to deal with their own local issues.
Please feel free to contact us anytime at 416-971-9856 or toll-free at 1-877-426-6527. Again,
thank you for your support and we look forward to working with your municipality in 2000.
truly,
~
Yours
Toronto, ON M5G 1 E6
. email: amo@amo.municom.com
393 University Ave., Suite 1701
(416) 971-9856 . fax: (416) 971-6191
tel
Michael Power
President
Kettle Creek Conservation Authority
44015 Ferguson Line, R.R. 8, St. Thomas, Ontario N5P 3T3
Telephone (519) 631-1270 Fax 631-5026
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fEB
2000
County of Elgin
c/o Sandra Heffren
450 Sunset Drive
St. Thomas Ontario N5R 5V1
1
February
Elginature Donor,
Many of you have been asking when Elginature will be published. Dave Martin has
been busily researching and "m delighted to enclose a letter from him updating
progress
Dear
Creek Conservation Authority's new
among other responsibilities will assist
It's also my pleasure to introduce Kettle
education coordinator, Clifford Baron. Clifford
in bringing Elginature to its finished form
your continuing support of this exciting and worthwhile project.
Sincerely,
.~~
Susan McConnell
Community Relations Coordinator
#c
Printed on Recycled Paper
Thank you for
@
Kettle Creek Conservation Authority
44015 Ferguson Line, R.R. 8, St. Thomas, Ontario N5P 3T3
Telephone (519) 631-1270 Fax 631-5026
¡,~rF"~-'
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2000
cmmnr OF ELGIN
!~Dfv,¡!'<JiSmA lWE SERViCES
8
FEB
February 1, 2000
County of Elgin
c/o Sandra Heffren
450 Sunset Drive
St. Thomas Ontario N5R 5V1
Dear Partner & Donors
I am working again on Elginature with renewed commitment after a long field season
and many follow-up reports. I hope to have the text completed by the end of April.
Clifford Baron at the Kettle Creek Conservation Authority will be coordinating
graphics, design, liaison with partners and donors, and the publishing and distribution
of Elginature.
the fa I
continuing patience and support.
goal is for distribution in
Thank you for your
current
Our
Sincerely,
fJ~ 1rftJd,.
Dave Martin
Printed on Recycled Paper
<Ð
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AYLMER, ONTARIO N5H 2C3
TELEPHONE: (519) 773-5344
FAX: (519) 773-5334
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February 4, 2000
Hon. Michael Harris,
Premier of Ontario,
Legislative Building,
Room 281,
Queen's Park,
Toronto, Ontario
M7A IA
Dear Sir:
RE: Closure of OMAFRA Offices.
2000, and passed the following Resolution
THAT Malahide Township Council supports the letter ofthe County of Elgin dated
January 13, 2000, relating to the closure of the OMAFRA offices and the manner in which
the terminations were carried out.
on February 3
met
Malahide Township Council
the County of Elgin forwarded to Hon. Ernie Hardeman on
We enclose a copy of the letter from
January 13, 2000, for your records.
Yours very truly,
TOWNSHIP OF MALAHIDE
d;:¡~
R MILLARD, CAO.lCLERK
RM:dw
Hon. Ernie Hardeman
MPP Steve Peters /
County of Elgin. V
Copy
SUSAN E. WILSON
TREASURER
tèb 3.wpd
m~s\Randy\OMAFRA closure
C:\MyFilçs\diana ·s
RANDALL R. MILLARD
C,A,Q.lCLERK
Ministre de I'Agriculture,
de l'Alimentation
et des Affaires rurales
YÆ
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 183
6 2000
1
FES
20t\\I
FEB 23
DŒtI\
r:ERMtt>ES
[
CO¡
Deputy Clerk
Heffren,
Ms. Sandra J
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Ontario Ministry of Agriculture
the Township of Grey's
they actually represent
Heffren:
Thank you for your letter regarding recent changes in the
Food and Rural Affairs (OMAFRA) and indicating support for
resolution. While the changes I announced recently are significant,
another stage in an evolution that has been underway for some time
Ms
Dear
This government remains committed to keeping Ontario's farm and rural families
competitive by ensuring that they have the information they need to make sound business
decisions. For example, we are partnering with our strong provincial agricultural
organizations as well as with private and emerging not-for-profit sector groups. As
technology continues to become more vital to communication and more complex in nature,
the need for specialized staff with specialized skills increases. This realignment of ministry
field operations allows OMAFRA the flexibility to increase both the number of different
channels by which information is provided, and the number of specialized staff whose
efforts will help secure an enhanced future for Ontario's family farms.
As we enter the new millennium, the ministry must provide provincial leadership on a
number of critical issues facing rural Ontario. A framework is under development to
balance livestock production, environmental concerns, and rural non-farm interests. The
ministry will focus on the quality and accessibility of our rural water supply, as well as
address food safety and on-farm food quality concerns, continue to improve pesticide use,
and explore the potential of genetically modified foods. The realignment of OMAFRA will
assist in meeting these challenges
./2
57
2
In the future, 13 sites across Ontario will house OMAFRA staff. They will be able to
provide expert information to farmers and agri-businesses across the province, in a variety
of ways, to optimize the use of public funds.
The ministry intends to utilize an enhanced, award winning Internet web site and provincial
events, such as the International Plowing Match and Farm Machinery Show. OMAFRA
will also work through the media and farm press and conduct train-the-trainer workshops.
An expanded number of rural business enterprise centres will address the needs of both our
agriculture and rural clients, making for a more prosperous rural Ontario. OMAFRA will
capitalize on the investment in the network of 57 Government Information Centres and
implement an Agricultural Information Call Centre with access across Ontario. Our farm
clients have come to appreciate the benefits of doing business through call centres, as
evidenced by the success of the Pork Industry Stress Line set up last year to respond to the
hog industry crisis, and the. AGRICORP call centre which has received good farm reviews
Again, thank you for bringing these concerns to my attention. This government recognizes
the importance of the agri-food sector and rural communities. That is why the ministry's
budget has seen an increase over the past five· years to its current level of $365 million. I
am confident the changes in OMAFRA's approach to business will better position the
ministry to work with farmers, food processors and rural Ontarians now and in the future
Ernie Hardeman
Minister
58
Mr, Steve Peters, MPP
Elgin- Middlesex-London
c
Thomas, Ontario
N5P 1 C4
Constituency Office
542 Talbot Street
Sl.
1£1
~~~
Ontario
Room 331
Main Legislative Building
Queen's Park
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
M.P.P.
LONDON
STEVE PETERS,
ELGIN - MIDDLESEX
Toronto, Ontario
M7A 1A4
2000
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The County of Elgin
450 Sunset Drive
St. Thomas, ON, N5R 5V1
11
February
Please find enclosed my letter to the Hon. David Turnbull, Minister of
Transpo~tion dated December 13th regarding his response to prior
correspondence with him regarding the issue of Highway 401 safety.
In order to keep you fully informed; have included both responses from Minister
Turnbull - the one to my August 9th letter as well as the most recent
correspondence
a valid and
Be assured that J will continue to request that the Minister implement
sweeping plan to assure the safety of those using the 401 corridor.
Sincerely Yours
St~L
Steve Peters, M.P.P.
Elgin-Middlesex-London
59
.~
SJP:eh:encls.
Constituency Office:
542 Talbot Street
Sl. Thomas, Ontario
N5P 1 C4
~
"""'_f"""
Ontario
Room 331
Main Legislative Building
Queen's Park
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
Toronto,Ontano
M7A 1A4
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February 3, 2000
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Ms. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON, N5R 5V1
Ms. Heffren
Please find enclosed my letter to the Honourable David Turnbull, Minister of
Transportation of August 9, 1999 and his November 15th response to me. I again
wrote to Minister Turnbull on December 13th requesting more initiatives be put in
place to ensure the safety of travelers using the 401, as I was unhappy with the
response. A copy of this letter is also enclosed for your review.
Dear
has not yet been received
but it
this second letter,
the response to
I have awaited
by our office.
will endeavor to keep you informed of any new developments or
correspondence from the Ministry of Transportation
Yours Sincerely
<¿;L ~L
Steve Peters, M.P.P.
Elgin-Middlesex-London
60
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Ontario
Mlnistère des
Transports
Bureau du ministre
Êdifice Ferguson, 3e étage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
WWN.mto.gov.on.ca
Ministry of
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley SI. West
T aronto, Ontario
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
FEB 0 ¿ 2000
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19,2000
Mr. Steven J. Peters, MPP
Elgin-Middlesex-London
542 Talbot Street
St. Thomas, Ontario
N5P lC4
January
Dear Steven:
Thank you for your letters regarding my Action Plan for Highway 401 from Windsor to London,
and your letter enclosing a resolution from the County of Middlesex regarding Highway 401
As I stated previously, this ministry is committed to ensuring public safety on our provincial
highways. Since initiating the Action Plan for Safer Roads on September 17, 1999, we have
installed 20 kilometres (km) of penn anent roadway markers and 57 lan, out of a total of 175 lan,
of the outside shoulders have been paved with rumble strips. Also, a speed fine sign has been
installed on Highway 401 near Highgate Road.
1
51
:a
l
The Ontario Advisory Group on Safe Driving will advise on the public education program, guide
the research work plan and direct a rules of the road review to identifY initiatives that target
aggressive driving ~.n.d promote safe driving practices. The Ontario Advisory Group on Safe
Driving held its first meeting in December, 1999.
The Ontario Provincial Police (OPP) is in the process of identifYing 22 additional officers to
enhance the Essex, London, Chatham-Kent and Dutton Detachments. While the identification
and transfer process is underway, additional officers have been temporarily assigned, as
operational requirements pennit, to cover these areas. MTO will also hire an additional 21 truck
enforcement officers in southwestern Ontario and we will expand the Windsor south truck
inspection station to operate on a 24-hour, 7 days-a-week basis.
With regard to using photo radar as an enforcement tool, this goverument believes that the best
approach to address aggressive driving includes enforcement measures that can identifY and hold
drivers directly responsible for moving violations under the Highway Traffic Act. Holding
drivers responsible for their actions makes it possible to improve driver behaviour through
education or by imposing sanctions, such as increased fines, demerit points, licence suspensions
and incarceration, when warranted. These penalties and related consequences, such as higher
insurance premium rates, are strong deterrents to aggressive driving. Direct identification of the
driver is irrefutable evidence of the driver's unsafe behaviour, which is registered on the driver's
record upon conviction.
/2
1
6
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Hon. David Turnbull
Minister of Transportation
3'd Floor, Ferguson Block
77 Wellesley Street West
Toronto, Ontario
M7A 1Z8
1999
Monday, December 13
Minister Turnbul
Thank you for responding to my August 9th letter regarding Highway 401 safety,
albeit three months late. hope that your next reply will be more punctual.
Dear
Minister, your promised changes for Highway 401 are a new coat of paint for a
highway in need of an overhaul. You laud the installation of pavement markers
when you know that the addition of a median barrier would have saved the lives
of 22 year old police cadet Allan Christiansen and his friend, Barbara McCartney.
You are paving the outside shoulder of a highway that will absolutely demand
additional lanes within the next ten years. Why spend millions to replace the
shoulder with another lane later when you could add these critically needed lanes
today and save the taxpayers money in the long-run?
Finally, there has been no mention from your government of the implementation
of photo radar. I do not think this program should be used as a revenue cash
cow. But photo radar should be installed on the most dangerous sections of the
401 to force travelers to reduce speeds. By ignoring this sensible solution for
your ideological reasons, you are threatening the lives of our province's people.
the necessary
Minister, when will you stop this charade and undertake
investment needed to make Highway 401 safe?
truly,
Yours
62
Steve Peters, MPP
Elgin-Middlesex-London
~-'-
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~flÎ
Ministère des
Transports
Bureau du mlnlstre
Ëdifice Ferguson. 3e èlage
77. rue Wellesley ouest
Toronto (Ontario,
M7A 1Z8
(4161327·9200
www.mto.gov.on.ca
Ministry of
Transportation
Minrster
3rd Floor
Wes'
Office of the
Ferguson Block.
77 WeUesley St.
Toronto. Ontario
M7A 128
1416) 327·9200
www.mto.gov.on.ca
1999
Mr. Steven J. Peters, MPP
Elgin- Middlesex-London
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7 A lA4
15
November
Dear Steven:
Thank you for your letter dated August 9, 1999 regarding the ministry's review of Highway 401
in Chatham-Kent. I welcome the opportunity to respond to your concerns.
Let me assure you that this ministry is committed to ensuring public safety on our provincial
highways. We take our responsibilities for the motoring public very seriously. That is why the
ministry carried out a thorough review and analysis of this stretch of highway.
tell
report, I am pleased to
not just in Chatham-
As a result ofthe recommendations included in the detailed technical
you that the ministry has a comprehensive Action Plan for Safer Roads,
Kent, but also in Elgin County and throughout Ontario
This was announced on September 17, and includes:
Q increasing enforcement by the Ontario Provincial Police and Ministry ofTmnsportation;
· promoting safer driving habits through a public education campaign;
· establishing an Ontario Advisory Group on Safe Driving;
· conducting immediate improvements on Highway 401 from Windsor to London; and,
· coordinating long-term infrastructure planning to ensure future development meets rigorous._
safety and traffic requirements
I am confident that this Action Plan will address safety issues on our roads in the short term and
will ensure that safety remains the highest priority in any future highway planning for Ontario
/2
63
~
2
level of investment in provincial highway
Ontarians have a safe and efficient provincial highway network.
This action plan, in conjunction with our record
construction, will ensure that
With respect to Highway 401 within Elgin County, I am pleased to infonn you that the
implementation of additional safety features has been initiated. Specifically, paving of the
outside 3.0 m shoulders, placement of rumble strips on both the outside and the median
shoulders, and the installation of reflective pavement markers has already begun and should be
completed within two years.
Thank you for sharing your concerns with me.
David Turnbull
Minister
Si cerely,
('
64
Hoy, MPP
Pat
c.c
]J¡¡_o..
1999
August 9
The Honourable David Turnbul
Ministry of Transportation
3'd Floc.r, Ferguson Block
77 Wellesley Streét West
Toronto, ON M7A 1Z8
the situation on King's Highway
Mr. Minister:
I understand that your Ministry will be reviewing
401 in the area of Chatham-Kent.
Dear
I would urge your staff to give serious consideration to including that portion of
#401 from the Elgin County boundary to approximately 2 kms. West of Highway
#4. This is also a portion of the highway that lacks centre median protection and
does not have paved shoulders.
I have attached the statistics for this portion of #401 since 1997 for your
information and as well as a newspaper account of the latest accident which
occurred this past weekend.
mattér would be appreciated
to this important
Yours Sincerely
Your attention
M.P.P.
Peters,
Steven J
65
SJP:eh:encls.
Hoy
Cc Pat
Constituency Office
542 Talbot Street
Sl. Thomas, Ontario
N5P 1 C4
Tel: (519) 631-0666
Fax: (519) 631-9478
__ ,T9(1 Free: 1-800-265-7638
'~~(t~:dð
~
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Ontario
Room 331
Main Legislative Building
Queen's Park
M.P.P.
LONDON
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STEVE PETERS,
ELGIN - MIDDLESEX
Toronto, Ontario
M7A 1M
20011
fEB :1.6
2000
11
February
COUNTV OF ELGIN
8EH~J~CE'S
The County of Elgin
450 Sunset Drive
St. Thomas, ON, N5R 5V1
Madam
Please find attached our letter to the Minister of Agriculture, Food and Rura
Affairs, Ernie Hardeman and his response to us regarding the resolution passed
by the Municipality of Chatham-Kent.
Dear Sir or
he
that
Unfortunately it quickly becomes apparent from the Minister's response
believes the existing programs at their existing levels are adequate.
the response
Please feel free to contact my office if you have any concerns with
of the Minister or have any concerns of a provincial nature.
Yours Sincerely
SLVL
Steve Peters, M.P.P.
Elgin-Middlesex-London
66
SJP:eh:encl
Ministre de l'Agriculture
de 'Alimentation
et des Affaires ru
rales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 163
7 ZOOO
1
JAN
2 20f1
Mr. Steve Peters, MPP
Elgin-Middlesex-London
542 Talbot Street
homas. Ontario
1
JAN
St. T
N5P lC4
Peters
Thank you for your letter of October 28, 1999 regarding the resolution passed by the
Municipality of Chatham-Kent. The resolution is requesting that the province of Ontario
ensure that programs are available to Ontario farmers to assit them in keeping competitive
with other primary trading partners
Mr
Dear
In Ontario, the province works closely with the federal government to address the income
problem by providing a network of programs to stabilize the sector. The Net Income
Stabilization Account Program, the Market Revenue Insurance Program and the Crop
Insurance Program provide support for producers through low-income periods. This
government has made it a priority to ensure that the federal government provides adequate
resources which recognize Ontario's contribution to Canada's farm economy. Last
December, the Ontario Ministry of Agriculture, Food and Rural Affairs responded to the
exceptionally difficult income situation by introducing much needed income disaster
assistance through the Ontario Whole Farm Relief Program.
Canada
/2
the World Trade Organization resume this year,
subsidies and reduction of trade-
67
When negotiations on agriculture at
will continue to press for the elimination of export
distorting domestic support.
am
I
2
Please be assured that the Ontario government appreciates your support on this issue
conunitted to continuing to work with farmers, their organizations and the rest of the
industry to provide sound programs to help producers through difficult periods
68
~.
Ernie Hardeman
Minister of Agriculture, Food and Rural Affairs
11 th Floor, 77 Grenville Street
Toronto, Ontario
M5S 183
Thursday, October 28, 1999
Dear Minister Hardeman;
I would like to bring to your attention a letter regarding a resolution that was
passed from the Municipality of Chatham-Kent on the subject of the Agri-Food
Sector.
Please keep me informed on this issue.
Thank you.
Yours truly,
Steve Peters, MPP
Elgin-Middlesex-London
SP/cn
Enclosed: Letter on resolution
69
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Bell
2000
11
FEB
February 2, 2000
COUNW OF ELGIN
Sé.RV~GES
list;
Municipalities on the attached distribution
TO: All
The Company has received a number of letters from municipalities, supporting a
resolution from the County of Peter borough, for a collective pricing arrangement for
telephone lines used in Municipal Emergency Operating Centres. As requested by the
Canadian Radio-television and Telecommunications Commission (CRTC), the
Company is responding to your concerns directly.
The Association of Municipalities of Ontario (AMO) has also approached Bell Canada
regarding this issue. In response, the Company notes that the fim:hber of emergency
telephone lines vary, as does the usage, from municipality to municipality. The
Company believes that the main concern expressed on this subject is that some
municipalities are paying standard business rates for some lines that are not used as
frequently as others are.
Susanne Sadleir
Executive Consultant
However, the Company notes that while the number of these lines is likely to decline
due to municipal reorganization and amalgamation, in some cases, municipalities are
using these lines on a more frequent basis.
The Company understands the concerns municipalities face in terms of cost
containment and tax payer protection, particularly where facilities ate viewed to be
under-utilised. However, as a federally regulated company, we are not in a position to
depart from the rates filed and approved by the CRTC and any revision to these rates
would be subject to Commission approval. Additionally, the Company is not prepared
to pursue this issue at the current time.
While our response may not alleviate the specific concerns you have expressed, the
Company notes that Bell Canada's business line rates are currently the lowest in North
America. This coupled with the quality of services and the Company's sizeable
investments in telecommunications infrastructure, including smaller and rural
communities throughout the province, should be considered, as part of Bell Canada's
overall value to municipalities.
The Company is unable to comply with your request for a discount for business
rates to communities at this time. We wish to assure you, however, that we will
continue to pursue opportunities to provide increased value at the lowest rates possible.
line
Sincerely,
70
Bell Canada
Executive Offices
for Customer Relations
P.O. Box 593, Station A
Toronto ON M5W 1 E4
1-800-353-9709
1-800-554-5148
Telephone:
Fax:
Queen's Park
Toronto, Ontario
M7A 1W3
416/314-230
Ministre
Ministère des
Richesses
naturelles
Minister
ç-:~\ '-f::', (r<:
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99-03422-MIN
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-
fEe - 9 2000
Ms. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Ms. Heffren
Thank you for your letter of November 24, 1999, regarding Council's support of
the resolution passed by the County of Hastings about their objection to the sale
of private recreation campsites.
Dear
Private recreation campsites are scattered throughout the province, from Tweed
to Red Lake. Many of the campsites were established over 50 years ago and pre-
date many municipal plans. The nature of a campsite, and its location and status
in regards to municipal plans, are unique and require special consideration.
Since the nature, location and status of each campsite is distinctly different, each
campsite is being screened on a case by case basis. The ministry has requested
comments from municipalities to ensure that provincial land use interests are
considered. The ministry's district offices are using the municipal comments as
part of the screening criteria to determine which private recreation campsites may
be offered for sale.
Private recreation campsite holders who are provided the opportunity to purchase
their sites are not required to purchase their sites. Campsite holders may
continue to rent and use the Crown land under authorization of their existing
permits.
If you have site specific concerns, such as planning and zoning in regards to
private recreation campsites in your area, please discuss them with district staff so
that those concerns may be addressed in the disposition process.
2
1
7
2
The ministry's objective is to consider all concerns and to determine which
campsites can be sold with no foreseeable or resource conflicts and, where
appropriate, to provide suitable tenure for this historic occupation and use of
Crown lands.
trust that district offices and municipalities can work together to make case by
case decisions to resolve this long-standing land use issue. If you require
additional information regarding the sale of private recreation campsites, please
contact Mr. Moe Dorie, senior lands technician in the North Bay district office, at
(705) 475-5603.
writing
Snobelen
/;¿~\ohn
I i Minister
i '
72
Mae Dorie, Senior Lands Technician
North Bay District
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Ontario
Ministère des
Affairesmunicipales
et du Logement
Bureau du ,mïr1istre'
Ministry Of
Municipal Affairs
and Housing
Office of the Minister
777 rue Bay
Toronto ON M5G 2E5
Tél (416) 585-7000
777 Bay Street
Toronto ON M5G 2E5
Tel (416) 585-7000
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COUNT\' Or ELGIN
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rEB 18
Mr. RienVanBrenk
Past Warden
County ofElgin
Administration Building
450 Sunset Drive
St. Thomas ON N5R 5Vl
VanBrenk:
PrellÙer Mike Hatfishas asked me to reply on his behalf to yC)ur recent letter regarding, a
provision under the Fewer Municipal Politicians Act. 1999. (Bill25)vvhich pennits
electors C)f a municipality to request that the Minister of Municipal Affairs and Housing
appoint a restructuring commission in their area.
Dear Mr.
The intent of the provision was not toovertum municipal restructuring that has' already
taken place, but to provide an avenue to initiate restructuiing discussions where none
have occun·ed.
Concerns were raised abC)ut this approach and brC)u,ghtto my attention. '. Although ,the
timetables of the Legislature did not pelmitan opportunity t9make amendments to the
Billwhile it was being debated, I would like to see tills section reconsidered at·the next
appropriate·C)ppOltunity. In the meantime, I continue tC)'encouràgemunicipalities to
consider the benefits C)flocal restructuring, and I have committed to nC)t implementing a
commission solely on the basis of a petition.
sharing your views with me on this matter.
Agà͵, thank you for
D. Harris, PrellÙer .of Ontario
-¡'"7
¡ .-j
Ti;le Honourable Michael
c
MEMBERS' ADVISORY
FM¿riltiM
~.milÜi(:nncd~
rnuníclpalitê8
FtdtraÜon of
a.nadi;¡n
Municiþali{Ît5
A NEW NATIONAL INFRASTRUCTURE PROGRAM
UPDATE
February 18, 2000 ..This is an update of the media advisory sent to members on February 3
concerning a new national infrastructure program
Following FCM's intensive lobbying efforts last year, the 1999 Throne Speech committed to a
new comprehensive infrastructure program in 2001, based on negotiations to take place this
year among federal, provinciallterritorial and municipal governments. Opinion in Ottawa now
suggests the possibility that funding will be announced in the February 28th Federal Budget
for the fiscal year April 1, 2000 to March 31, 2001. In other words, the timetable may be
advanced by one year.
In the event of such an announcement, securing early agreement with the provinces/territories
for a tripartite program will be critical. To this end, FCM President Sam Synard urges
municipal leaders to reinforce communications on infrastructure matters.
Using local media, community meetings and events, mayors and councillors are encouraged
to communicate with the public and with provinciallterritorial and federal political
representatives.
reliable
of
community
the
to
benefits
We recommend that the following points be stressed
and social
environmenta
the economic
infrastructure
1
(CIWP)
the positive contributions of the former Canada infrastructure Works Program
and the benefit of projects completed under it, citing specific examples; and
2
with
the need for a new tripartite funding program to meet local infrastructure needs
specific examples of how your community will benefit from the new program
3
to
Councils are invited to use the information in FCM's Quality of Life Infrastructure Program
help make a case with the media, the public, and other governments. The document is
available on the FCM web site at www.fcm.ca
Suzanne Meunier
Media Relations Officer
(613) 244-6019
7/1
nformation, please contact
For
~¡j
-.
Ontario
Bureau du ministre
Édifice Ferguson, 3e étage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
Mlnlstère des
Transports
Ministry of
Transportation
the Minister
3rd Floor
West
Office of
Ferguson Block,
77 Wellesley St.
Toronto, Ontano
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
2000
nr-r·'r.;ln
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fEB 21
!P
CO!
February 8, 2000
Mr. Steve Peters, MPP
Elgin-Middlesex-London
542 Talbot Street
St. Thomas, Ontario
N5P IC4
Dear Steve:
Thank you for your letters forwarding correspondence, from both the Municipality of Central
Elgin and the County of Elgin, regarding the need for a railway overpass to alleviate traffic
delays on Highway 3, Centennial Avenue, on the east limit ofSt. Thomas.
Currently there are two projects on the ministry's five-year capital construction program that will
address the rehabilitation of Highway 3 within the County of Elgin. The first project extends
from Talbotville easterly to CêntelUlÌal Avenue. The second project includes Cente.nnial Avenue
and then easterly to Aylmer. The existing at-grade railway crossing of concern to the
municipalities is located within the limits of the second project. Preliminary design ofthis
project is scheduled to begin later this year.
As requested in council's November 24, 1999 letter, Mr. Michael Plant, Project Engineer
responsible for these work projects met with Elgin County Council on Thursday December 16,
1999. At this meeting, the planned scope ofthese two projects was discussed. Although the
meeting did not explicitly deal with the railway crossing of concern, Mr. Plant did inform council
that the main focus of these two upcoming projects was the rehabilitation of the asphalt
pavement, the minor upgrading of several intersections, and the First Avenue interchange to
alleviate identified operational problems.
The municipalities' request to consider the grade separation of Highway 3, Centennial Avenue,
and the railway line that crosses north ofFormet Drive in St. Thomas goes beyond the intended
scope of the rehabilitation projects. The railway line in question crosses the 1.2 kmportion of
Cen~ennial Avenue which was plannt¡d as a temporary cOl1llection for Highway 3 between the St.
Thomas Expressway and the existing Highway 3 corridor that runs easterly to Aylmer. .
12
75
,
2-
Based on a 1974 planning study, the ministry's long term plans for Highway 3 include the
continuation of the St. Thomas Expressway easterly towards Aylmer on a new alignment thereby
eliminating the Centennial Avenue connection. However, before any work could proceed on this
new alignment east of St. Thomas, a full planning and environmental assessment study would
need to be completed and approved. This study would need to examine and compare a whole
range of new alignment alternatives, including the 1974 designated alignment, as well as major
improvements to the existing highway. As a result, the need to grade separate the railway
crossing on Centennial Avenue would be considered under this planning study.
As part of the preliminary design for the second rehabilitation project, this ministry will còutact
the railway authorities and verify present and future train traffic volumes on the railway line.
Based on the railway information and the traffic volumes on Highway 3, the ministry will then
be able to determine what improvements to the railway crossing are required. However, the
ministry is not in a position to consider the provision of a grade-separated railway crossing until
the future corridor for Highway 3 easterly to Aylmer has been determined. Instead, the focus
will be on interim safety or operational improvements to the crossing.
Thank you again for
I trust my letter addresses the concerns raised by the municipalities.
bringing their concerns to my attention.
1NA( SIGNED [fy
¡,rJ1\~'1TER
lOOO
6f.U
,
i 1 6
L__.__
FEB
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-
David Turnbull
Minister
76
Municipality of Central Elgin
County of Elgin
City of St. Thorn
as
cc
t~i
~
Ontario
Ministère des
Transports
Bureau du minlstre
Édifice Ferguson, 3e étage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 128
(416) 327-9200
www.mto.gov.on.ca
Ministry of
Transportation
the MinIster
3rd Floor
West
Office of
Ferguson Block,
77 Wellesley St.
Toronto, Ontario
M7A 128
(416) 327-9200
www.mto.gov.on.ca
:~
February 8, 2000
2000
r'·· ~. "IN
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fEB 21
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Steve Peters, MPP
Elgin-Middlesex-London
542 Talbot Street
St. Thomas, Ontario
N5P IC4
Dear Steve:
in the County of Elgin.
In October 1996, the ministry undertook a restructuring of the driver examination services
offered in Ontario. This process examined the location and population of existing centres and
how we could improve productivity. As part of this exercise, some driver examination centres
were clösed due to low production levels. In order to improve efficiency we focused our
resources at fewer, higher volume centres.
letters requesting a Driver Examination Centre
Thank you for your
Driver examination centres are established according to a specific setof criteria. These centres
service all areas within a 50-kilometre radius that have a population density of 50,000 or less.
The Communities of Elgin County are all within 50 kilometres of our London, Tillsonburg and
Chatham centres, and as a result, the ministry feels that these areas are appropriately serviced.
However, the 281 private issuers located throughout the province provide a wide range of
additional services. In the fall of 1998, the Ministry introduced 17 new transactions at these
locations that included many driver licensing services that were previously only available
through driver examination centres and travel points. These service improvements allow the
residents of Elgin County to access these transactions through a private issuer in their community
on a daily basis, rather than relying on travel point services.
The ministry shares your concern for the lengthy wait to take a road test in your community. In
the spring of 1999, the ministry reached the end of the first five-year cycle of the graduated
licensing system. As a result, there has been an increased demand for road tests, which has
placed a strain on our Driver Examination Centres.
Asyöu are aware, the ministry is hiring 184 newdriŸer examiners - more thiin double our
current numbers including 9 in London, I in Tillsonburg and 2 in Chatham. Once the new
examinetsarehited. and trained, the govemment will be offering 325,000 additional road tests
per'yea.r.
./2
77
~
-2-
r recognize that the ministry has been overwhelmed by the large demand for road tests.
However, r am confident that these measures, and other changes that we have recently made, will
improve our customer service while achieving our most important goal- driver safety.
Thank you for bringing your concerns to my attention.
"'~~"'~WJ.~.~
FIH!
2000
b
1
David Turnbull
Minister
Office of the Clerk
78
Thomas,
County ofElgin
Corporation of the City of St.
Town of Aylmer
Municipality of Bay ham
Township ofMalahide
cc
~~~
~w~
,"""'.
Ontario
Ministère des
Transports
Bureau du ministre
Édifice Ferguson, 3e ètage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 128
(416) 327-9200
www.mto.gov.on.ca
Ministry of
Transportation
Minister
3rd Floor
West
Office of the
Ferguson Block,
77 Wellesley St.
Toronto, Ontario
M7A 128
(416) 327-9200
www.mto.goY.on.ca
2000
MAR 27
f'1.GIN
16,2000
March
Mrs. S. J. Hefften
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Hefften:
Thank you for your letter, requesting that a Driver Examination Centre be re-opened in the Elgin
/ St. Thomas area. I welcome the opportunity to respond and apologize for the delay.
Dear Mrs.
restructuring of the driver examination services
,he location and population of existing centres and
of this exercise, some driver examination centres
In order to improve efficiency we focused our
In October 1996, the ministry undertook a
offered in Ontario. This process examined·
how we could improve productivity. As paJ :
were closed due to low production levels.
resources at fewer, higher volume centres.
As you lmow, examination centres are established according to a (specific set of criteria. These
centres provide service to surrounding communities within a proximity of a 50-kilometre radius
that have a population density of 50,000 or less. The communities of Elgin County are within 50
kilometres of our London, Tillsonburg and Chatham centres, and as a result, the ministry feels
that these areas are being appropriately serviced.
The 281 private issuers located throughout the province provide a wide range of additional
services. In the fall of 1998, the ministry introduced 17 new transactions at these locations that
include many driver licensing services that were previously only available through driver
examination centres and travel points. These service improvements allow the residents of Elgin
County to access these transactions through a private issuer in their corruÍlunity on a daily basis.
The ministry shares your concern for the lengthy wait totake a road test in your community. In
the spring of 1999, the ministry reached the end of the first five-year cycle of the graduated
licensing system. As a result, there has been an increased demand for road tests, which has
placed a strain on our Driver Examination Centres.
.2/-
-2-
As you are aware, the ministry is hiring 184 new driver examiners - more than double our
current numbers, including 9 in London, 1 in Tillsonburg and 2 in Chatham. Once the new
examiners are hired and trained, the government will be offering 325,000 additional road tests
per year.
I recognize that the ministry has been overwhelmed by the large demand for road tests.
However, I am confident that these measures, and other changes that we have recently made, will
improve our customer service while achieving our most important goal- driver safety.
Thank you for bringing your concerns to my attention.
David Turnbull
Minister
A.M.O.
Premier Mike Harris
City of St. Thomas
Steve Peters, MPP, Elgin-Midd1esex-London
cc
toj
'I.."
Ontario
Ministère des
Transports
Bureau du ministre
Édifice Ferguson, 3e élage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
Mi 1lstryof
Transportation
Minister
3rd Floor
West
Office of the
Ferguson Block,
77 Wellesley St.
Toronto, Ontario
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
1999
Navember 15
r
'1
Mr. Steven J. Peters, MPP
Elgin-Middlesex - Landan
Raam 331
Main Legislative Building
Queen's Park
Taranta, Ontaria
M7A lA4
Dear Steven:
Thank yau far yaur letter dated August 9, 1999 regarding the ministry's review .of Highway 401
in Chatham-Kent. I welcame the appartunity ta respand ta yaur cancerns.
Let me assure yau that this ministry is cammitted ta ensuring public safety .on .our provincial
highways. We take .our respansibilities far the motaring public very seriausly. That is why the
ministry carried .out a tharough review and analysis .of this stretch .of highway.
As a result afthe recammendatians included in the detailed technical repart, I am pleased to tell
yau that the ministry has a camprehensive ActIan PlanTar Safer Raaâs; hot just lñ Chalham-
Kent, but alsa in Elgin Caunty and thraughaut Ontaria.
This was annaunced .on September 17, and includes:
.. increasing enfarcement by the Ontaria Provincial Palice and Ministry .of Transportation
· promating safer driving habits thraugha public educatian campaign;
· establishing an Ontaria Advisory Group .on Safe Driving;
· canducting immediate impravements .on Highway 401 from Windsar ta Landan; and,
· caardinating lang-tel111 infrastructure planning ta ensure future develapment meets rigarous
safety and traffic requirements.
tel111 and
Ontario.
/2
I am canfident that this Actian Plan will address safety issues .on .our roads in the shart
will ensure that safety remains the highest priarity in any future highway planning far
"
ttw~ 401. .
- \
\ f~.-PrN'2rPC r:.T!+T1 c ('J
Hon. David Turnbull
Minister of Transportation
3'd Floor, Ferguson Block
77 Wellesley Street West
Toronto, Ontario
M7A 1Z8
"
..Y'
1999
Monday, December 13,
Minister Turnbul
Thank you for responding to my August 9th letter regarding Highway 401 safety,
albeit three months late. I hope that your next reply will be more punctual.
Dear
Minister, your promised changes for Highway 401 are a new coat of paint for a
highway in need of an overhaul. You laud the installation of pavement markers
when you know that the addition of a median barrier would have saved the lives
of 22 year old police cadet Allan Christiansen and his friend, Barbara McCartney.
You are paving the outside shoulder of a highway that will absolutely demand
additional lanes within the next ten years. Why spend millions to replace the
:;;i,;;;¡,¡!der with another lane later when you could add these critically needed lanes
today and save the taxpayers money in the long-run?
Finally, there has been no mention from your government of the implementation
of photQ radar. I do not think this program should be used as a revenue cash
cow. But photo radar should be installed on the most dangerous sections of the
401 to force travelers to reduce speeds. By ignoring this sensible solution for
your ideological reasons, you are threatening the lives of our province's people.
Minister, when will you stop this charade and undertake the necessary
investment needed to make Highway 401 safe?
Yours truly,
Steve Peters, MPP
Elgin-Middlesex-London
® Ontario
Ministère de
I' Agriculture, de I' Alimentation
et des Affaires rurales
Ministry of
Agriculture, Food
and Rural Affairs
3e étage
1, rue Stone ouest
Guelph (Ontario) N1G 4Y2
Tél.: (019) 826-3077
Téléc.: (519) 826-3259
3rd Floor
1 Stone Road West
Guelph, Ontario N1G 4Y2
Tel: (519) 826-3577
Fax: (519) 825-3259
"
v,
2000
COUNTY OF ELGIN
¡;':¡:¡'\I'~I:t!
~~","J ~"h,tfi"l)
FEB 24
Management Branch
February 9, 2000
Resonrces
Dear Stakeholder:
Late last fall the province announced its plans to review the Drainage Program. Consultations
will take place to discuss the Municipal Outlet Drainage (MOD) Program, the Tile Loan Program
and the Tile Installation and Licensing Program. I am pleased to invite you to participate in any
or all of the consultation sessions and provide you with additional details. A list of meeting dates
is enclosed.
The MOD program, in its current format, has been in place for 24 years. Under this program,
OMAFRA currently provides grants to agricultural landowners via municipalities to partially
cover the costs of new drains, improvements to drains and maintenance work on drains. There
are also municipal grants to cover half the costs of employing a drainage superintendent. The
purpose of the review is to determine if the MOD program continues to meet the needs of the
industry, what the priorities under the program should be and suggestions on how it could be
more efficiently administered.
a need
The Tile Loan program is a partnership between the municipalities and the province. Farmers
may apply to their local municipality for a tile loan and, if accepted, repay it through the
municipal property tax system. The purpose of the review is to determine if there is still
for the program and how it should be administered.
The Tile Installation and Licensing program provides for the licensing of persons, equipment and
businesses for installing drainage works. The purpose for this review is to determine if there is
still a need for licensing and how it should be administered.
A discussion paper and questionnaire are enclosed. They are not intended to indicate any
position, but rather stimulate and facilitate discussion. Information will also be posted on the
ministry web site at www.gov.on.ca/omafta.
/2
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7 ~ntario, there's no taste like home
Un bon goût de chez nous
@
2
If you are not able to attend one of the public meetings, you may send written comments or a
completed questionnaire to Marilyn Sewell, Drainage Program Review Co-ordinator. She can be
reached by fax at 519-826-3259 or by mail at OMAFRA, 1 Stone Rd. W., Guelph, Ontario, Nl G
4Y2. You can also email usatdraina:omafra.gov.on.ca. The deadline for written
submissions is March 31. 2000
Thank you in advance for participating in this important process.
Yours truly,
(4¡L'
Randy Jackiw
Director
80
Enclosures
For more information, please contact:
Marilyn Sewell, Drainage Program Review Co-ordinator at 519-826-3794 or via email atdrainal!:e.reviewlaJ.omafra.l!:ov.on.ca
Or visit OMAFRA's web site at www.l!:ov.on.ca/OIIl-ªfra
Tile Installation & Licensing = Licensing
Municipal Outlet Drainage = MOD
Tile Loan = Loan
Facilitated table groups
Facilitated table groups
Facilitated table groups
Facilitated table groups
Facilitated table groups
Open discussions and/or presep.tations
Facilitated table groups
Facilitated table groups
Facilitated table groups
Facilitated table groups
Open discussion and/or presentations·
Open discussion and/or presentations
Presentations by Provincial Organizations
by appointment
Open discussion and/or presentations
Licensing
Guelph - OMAFRA Conference Centre
MOD
MOD
MOD
MOD
MOD
Loan
MOD
MOD
MOD
MOD
Loan
Loan
All
Barrie - Barrie Fair Grounds
Comber - Town of Lakeshore Community Centre
Wingham - Armouries
Kemptville - Community Centre
Casselman - J.R. Brisson Complex - arena
Casselman - J.R. Brisson Complex - arena
Strathroy - West Middlesex Memorial Centre - arena
Cayuga - Lions Hall
North Bay - Elks Club
Stratford - Knights of Columbus Hall
Dorchester - Pine Knot Golf & Country Club
Guelph - College Inn - Pinetree B
Guelph - OMAFRA Conference Centre
Please contact Dianne Jarvis at 519-826-3320 to pre-register for a meeting.
March - April 2000
Schedule of Public Consultations - Drainage Program Review
Ontario Ministry of Agriculture, Food & Rural Affairs
1-4 pm
l-4pm
l-4pm
1-4 pm
1-4pm
7 - 10 pm
1-4pm
1-4 pm
1-4 pm
1-4pm
l-4pm
1-4pm
9 am-I
pm
3-5pm
April 12
March 9
March 14
March 15
March 21
March 22
March 22
March 24
March 27
March 29
March 31
April 4
April 6
April 12
Location Directions
1.
Barrie
2.
Comber
3. Wingham
4. Kemptville
5. Casselman
6. Strathroy
7. Cayuga
8. North Bay
9. Stratford
Barrie Fair Grounds: From Hwy 400, take Exit 94. The Barrie Fair Grounds/Raceway is located at 165 Essa Road.
Enter the grounds via the Barrie Curling Club entrance to the Food & Crafts Building.
Comber (Town of Lakeshore (Comber) Community Centre): From Hwy 401, take Comber Road Exit (County Road
35). Go south to Main Street of Comber, over railroad tracks. The community centre is on the left hand-side of the
road (419 Notre Dame Street).
Armories: are located behind the Town Hall and Police Station at 274 Josephine Street (Hwy 4)
KemptvilIe Community Centre: From Hwy 416, take Hwy 43 Exit, at lights, turn left on Rideau Street and go to a
3-way stop, turn left, take the 1 sl right which is Prescott Street (Main Street), turn right on Reuben Cres.
J.R. Brisson Complex (arena): From Hwy 417, take Exit 66, go north on Main Street, to Francis Fuel Station, turn
east onto rue Brebeuf Street, the arena is at 758 rue BrebeufStreet (under the water tower).
West Middlesex Memorial Centre (arena): Hwy 81 intersects with Metcalfe Street West. Proceed southwest on
Metcalfe Street, the arena is at 334 Metcalfe Street West.
Cayuga Lion's Hall: From comer ofHwy 54 & 3 (set of lights), go south on Munsee Street, about 4 blocks (hall is on
the right (west) side of the road and is a white frame building across from a school).
North Bay: From Hwy 11/17, exit onto Hwy 63 (Trout Lake Road), turn right at 1 st street, Mark Street, Hall is at the
end ofthis dead-end street.
Knights of Columbus Hall: Take Hwy 7 & 19 going west towards London out of Stratford. Turn left to 151 Lome
Ave.
10. Dorchester Pine Knot Golf & Country Club: From Hwy 401, take Exit 203 go north on (Elgin Road/Hwy. 73), or from Hwy 2
(Dundas Street), go south on (Elgin RoadIHwy 73), to 5421 Hamilton Road, The Pine Knot Golf Club is on the
south/east comer ofthe Elgin Road & Hamilton Road intersection
11. Guelph College Inn: From Hwy 401, take County Road 46 (Brock Road) north to Guelph. Brock Road becomes Gordon
Street. The College Inn is located on the southeast comer of Gordon Street and Stone Road.
12. Guelph OMAFRA Conference Centre: is located at 1 Stone Road West. From Hwy 401, take County Road 46 (Brock
Road) north to Guelph. Brock Road becomes Gordon Street. The OMAFRA building is on the northwest comer of
Gordon Street and Stone Road.
DRAINAGE PROGRAM REVIEW
DISCUSSION PAPER
February 2000
NTRODUCTION
The practice of agricultural drainage is a vital component of a viable and competitive
agricultural industry in Ontario. The province has supported and promoted this practice with
three programs established under three different statutes
Tile
The Municipal Outlet Drainage Program established under the Drainage Act
The Tile Loan Program established under the Tile Drainage Act and
The Tile Installation Licencing Program established under the Agricultural
Drainage Installation Act.
·
·
·
On November 18, 1999, the Province announced that it would undertake a review of the
above Drainage Programs to determine stakeholders' priorities for the drainage program and
to solicit suggestions for possible changes that will result in greater efficiencies.
This consultation paper provides an overview of the drainage program and lists some options
to stimulate discussion. The paper primarily focuses on the Municipal Outlet Drainage
program as this program has the widest diversity of stakeholders.
the
Affairs is encouraging comments and
municipalities, rural residents and
The Ministry of Agriculture, Food and Rura
submissions from all stakeholders - landowners,
drainage industry.
The
2000
Consultations are scheduled throughout the province during March and Apri
meetings will focus on the key issues addressed in this paper.
MUNICIPAL OUTLET DRAINAGE PROGRAM
The Drainage Act:
The Drainage Act is the latest in a succession of legislation beginning in 1835 that provides
for the drainage of agricultural lands. The current legislation was enacted in 1976 following a
major Legislative Assembly Select Committee review. The Act allows a group of landowners
to petition their municipality to construct a "drainage works" which will act as a communal
outlet for their private drainage systems. To proceed, a petition must have supporting
documentation from
,!
.;"
>,
, ,
requiring
the area
the majority of landowners in the area requiring drainage
the landowners representing at least 60 percent of lands In
drainage
the road authority where the road requires drainage
the OMAFRA Director where agricultural lands require drainage
·
·
·
·
If the local municipal council accepts the petition, the municipality must retain an engineer
who prepares a report containing the drainage works design and a recommended
assessment of all the costs amongst the landowners in the watershed of the proposed works
Once the report is adopted in a by-law, the system is constructed and the costs (including
engineering and appeals) are assessed to the individual landowners via the property tax
system. Over 21 ,000 drainage works with a length of approximately 42,000 kilometres have
been built under the Act, benefiting an estimated 200,000 landowners outside of urban areas
These drainage works also include an estimated 400 km of dykes along the Great Lakes
shoreline and some rivers and streams tributary to them. Dykes also surround the Holland
Marsh, a reclaimed, man-made island located within a wetland of Lake Simcoe.
The local municipality is also responsible for management of the constructed drainage
system, including any necessary maintenance, repair or improvements. A drainage
superintendent employed by the municipality usually performs this work. Drains are
maintained and repaired to the standards set out in their original design, and the costs are
again assessed to the landowners in accordance with the original assessment schedule. The
responsibility of the drainage superintendent includes inspecting drains, maintaining drains,
liaison with landowners, council, contractors, environmental agencies, etc. The cost of the
drainage superintendent is charged to the géneral funds of the municipality. One hundred
and seventy-five municipalities currently employ either a full or part-time drainage
superintendent. A significant number of additional municipalities have only a few municipal
drains, but no ongoing program for maintaining them.
Sections 85 to 90 of the Drainage Act allow the Minister of Agriculture, Food & Rural Affairs to
provide grants under the Municipal Outlet Drainage Program. This program is made up of
three grant components:
improvements to existing drains
assessments on agricultural land for new drains or
performed under a new engineer's report
(a)
maintenance work performed on municipal drains by a
land for
assessments to agricultura
drainage superintendent
(b)
(c) the cost of employing a drainage superintendent
For the first two components, landowners receive the funding through a provincial grant paid
to the municipality. The rates are as follows: in a Southern Ontario municipality - 33 1/3
percent, for Northern Ontario - 66 2/3 percent, and up to 80 percent in a territory without
2
municipal organization. The grant rate for the cost of employing a drainage superintendent is
50 percent and the grant is paid to the municipality.
"
,
,
r
,
its benefits as follows
It provides a legal framework for initiating and implementing drainage projects that ensure
surplus waters can be collected and discharged to a safe outlet. This framework has
avoided the situation where numerous common law drainage disputes would preoccupy
the courts (e.g. landowners blocking the flow of surface waters at their upstream property
line; landowners refusing to remove stream obstructions that cause flooding to upstream
owners, etc.) The Act has further served to resolve numerous contentious but local
drainage issues outside of the courts, which otherwise would have been brought for
resolution to local MPP's and to the staff of OMAFRA and other Ministries and public
agencies.
The long history of the Act has proven
i)
It provides a financial mechanism that equitably assigns the costs of drainage projects
amongst landowners that are either benefiting from the drainage improvements, or whose
upstream waters contribute to the need for the drain "
ii)
It contributes to rural economic development by encouraging land drainage through the
provision of grants to offset the costs of maintenance and construction (including
engineering costs.) Drains have proven to be key infrastructure in the development of a
competitive and efficient agriculture sector in Ontario. Outlet drain construction has also
helped trigger farmers' investments in the installation of private sub-surface tile drainage
systems. These systems created over $70 million in business for the industry in 1997.
)
It upholds professional engineering standards in the design and construction of municipal
drains by requiring engineering costs to be included in order to be eligible for the grant.
Agricultural drainage engineering is a significant business in Ontario, with an estimated
$3 million in fees paid to approximately 30 firms in 1998.
iv)
It levers major private investments in subsurface field tiling systems. These, in turn, can
mean up to a 40 percent increase in crop yields, a reduction in the risks of crop losses
and a reduction in erosion, flooding, soil compaction, and farm equipment fuel
consumption.
v)
It enables the diversification of agricultural commodities which can be produced by a
farmer, thereby increasing their flexibility to switch to higher-margin crops from one year to
the next
vi)
It provides a safe outlet for urban storm waters discharged from many urban communities
in Southern Ontario, as well as from other non-agricultural and agricultural developments
vii)
and fair appeal avenues on
viii) It provides landowners with a set of accessible. efficient
financial, technical, and legal issues.
3
f
¡
The proven success of the Drainage Act as a legal and procedural means of directing the
outlet drainage process will be sustained and supported by the Ministry. The Review will
focus on revisions to the program, which achieve financial savings (examples as outlined
below) while sustaining the public benefits the Act provides to all stakeholders
a
The average Ministry grant to landowners with agricultural lands for a project initiated under
new engineer's report is approximately $580, although the range is extreme; for a
maintenance project it is $23. On average, municipalities receive about $5,500 in grant on
drainage superintendent costs per year.
Demand for construction activities authorized under the Drainage Act are driven by the paying
landowners, with the municipality accountable to respond within the statutory limits prescribed
by the Act. Factors that influence a landowner's need for improvements to drainage systems
include:
current farm income and outlook;
international competitive pressures and trends in the industry (Le. the trend to larger farm
operations and the price of agricultural land, which puts pressure on existing drainage
systems;)
wet weather that may have created the drainage problems
interest rates
·
·
·
·
To meet these demands, the legislation leaves funding for the construction component of the
program open-ended. This creates not only difficulties in funding the program but also in
forecasting current and future requirements. Construction is frequently delayed due to the
completion of appeal processes. This makes it difficult for municipalities to accurately predict
the total expenditures that will occur in the upcoming year, even though a formal survey is
conducted annually by the Ministry. Most municipalities file claims for grants between
December and February (Le. after the construction season is finished). Ministry end-of-year
forecasts based on collective municipal predictions the prior February can therefore vary by
up to $1,000,000.
The Drainage Act has not been reviewed since 1975. The purpose of the review is to
determine stakeholders' priorities for the drainage program and to solicit suggestions for
possible changes that will result in greater efficiencies. A number of options have been
identified to achieve efficiencies:
Removin Grants on Special Benefitinq Assessments - An estimated 40 percent of new
drain construction involves the relocation or enclosure of a drain (Le. from an open
channel to a subsurface large diameter tile or pipe). These changes enable a farmer to
operate larger equipment over larger fields. In these cases, sufficient drainage outlet for
subsurface field tiles already exists. By eliminating the grant eligibility of such "special
benefit" assessment work, significant savings could be gained.
4
1
Eliminatina Grants on Drain Maintenance Component - All maintenance of the
infrastructure system would continue to be co-ordinated by Councils and municipal
drainage superintendents, with full costs being recovered from landowners instead of the
current two-thirds (one-third in Northern Ontario).
2
)
Eliminatin Construction Grants on New Drain Component - Drains would continue to be
constructed under the provisions of the Act, but construction costs would be 100 percent
user-pay (i.e. collected from landowners receiving the benefit and/or outlet). The
engineering costs (approximately 20 percent of the total cost) would continue to be eligible
for grant. Maintaining the grants for engineering costs is considered essential as an
incentive for landowners to use the proven system instead of illegally constructing drains
without professional design services, landowner cost apportionment, drawings,
specifications, standards or supervision of contractors.
3
Business Thresho/d for New Drain Construction Grants - For projects costing more than
$50,000, a benefit/cost analysis would be completed by the engineer. (In the State of
Ohio, only drains passing such a test are considered further). Only projects achieving
benefits over a pre-defined threshold (e.g. where benefits exceed costs in a 1.3 to 1.0
ratio) would be deemed eligible for grant on the construction costs. Drains not measuring
up to the threshold could still be built under the Act, but without a grant.
4
5. B/ock Fundina to Municipalities - A single payment based on past requirements would be
provided to local municipalities with each determining local priorities amongst the three
program components (superintendents, maintenance, and construction.) The municipality
could either reduce or remove funding for either the maintenance or the construction
components. The municipality could rank upcoming construction projects as it now does
for maintenance projects. As a guide, the Ministry would provide municipalities with
criteria for making priorities and a decision-making framework.
6. Eliminatina Northern Grant Differential - Grant rates could be made identical throughout
Ontario by reducing grants to northern municipalities on maintenance and construction
from 66.66 to 33.33 percent.
Definition of "Lands Used for Aaricu/tura/ Purooses - Including a clear definition of such
lands in the Act could eliminate grant payments for new drainage assessments on woods
or wetlands which would not be drained for the foreseeable future, and for rural small
holdings. The definition could be consistent with that used for the Ministry's Farm
Business Registration Program
7
Best Manaaement Practices Packaae - This may include a variety of measures, which
ensure all eligible component costs are managed for efficiéncies. Examples could include
8
$70,000 a
nitiating a flat hourly grant payment for the superintendent (currently eligible
compensation rates are set by the municipality and range from $16,000 to over
year)
5
.
(
cost
and
Limiting the percentage of eligible engineering costs as a percentage of total project
Eliminating the grant on municipal interest costs
Creating a guide for municipalities on appropriate competitive bidding practices for
professional engineering services
Providing existing information on those limited situations where "mutual agreement"
private drains can provide alternatives to using the MOD program
·
·
·
·
two measures
New Drain Grant Pro-ration - To supplement other options, the Ministry would have the
option available to pro-rate grants on new drains to manage high demand years within the
available budget.
Legislative amendments would be required to implement all but the last
9
Grant Rate Reductions - The 33.33 percent grant rate for the maintenance and
construction components (66.66 percent in Northern Ontario) could be reviewed to
determine the feasibility of reducing the level of support.
10.
The Municipal outlet drainage review is not limited to exploring the above options. The
purpose of this review is to determine what are the priorities among the three components of
grant, and what possible changes would result in efficiencies?
TILE LOAN PROGRAM
The Tile Drainage Act
The Tile Loan Proqram is authorized by the Tile Drainage Act and is a partnership between
municipalities and the province. Farmers who are planning to install tile drainage on théir
property may apply to their local municipality for a "tile loan". Once the application is accepted
the farmer arranges to have the work completed by a licensed tile drainage contractor. The
municipality then prepares a debenture for sale to the Province in the amount of the loan
applications at hand. The Province then issues a cheque to the municipality who in turn passes
the funds on to the farmer applicant. The municipality collects the loan repayments from the
farmer through the municipal property tax system and passes these payments back to the
Province's Consolidated Revenue Fund via OMAFRA. The property itself is the security for the
loan.
The Tile Drainage Act specifies that the term of the loan be 10 years and that a loan cannot
exceed 75 percent of the total cost of the work. The loan interest rate is established by Order-in-
Council and is reviewed annually. The current 8 percent interest rate was set in 1982 and has
not changed since. The Order-in-Council also limits the annual loan limit to $20,000 per
individual farmer per fiscal year. Farmers rnay payoff their tile loans at any time without penalty.
6
Prior to the current decade, more than 50 percent of all tile drainage installations received a
loan through the Tile Loan Program In recent years, however, this has declined to
approximately 25 percent.
Approximately 7,000 loans are outstanding (compared to 25,000 a decade ago) with a
principal amount of about $49.2 million. In 1998/99, a total of $8.75 million in loans were
made to 718 farmers. The industry supports 110 licensed tile installation contractors who
completed work valued at more than $70 million in 1998.
The Tile Loan Program has not undergone significant changes in many years. The purpose
of this review is to determine if there is still a need for the Tile Loan Program, how it should be
administered, and if there is an administrative option with potential for savings and/or
revenues to the Province
TilE INSTAllATION LICENSING PROGRAM
Tile Drainage Installation Act:
The Act provides for the licensing of persons, equipment, and businesses for installing drainage
works on a landowners farm. "Drainage works" are defined in the Act to mean a drainage
system constructed of tile, pipe, or tubing of any material beneath the surface of agricultural
land, including integral inlets and outlets, for the purpose of improving the productivity of the
land.
The Agricultural
There are
There are three types of licences issued under the Act
a) Operator Licences are issued to individuals who operate tile drainage machines.
three classes of operator licences:
-Class "A", an experienced and fully qualified machine operator.
_Class "B", an intermediate level licence and
_Class "C", an entry-level licence
To upgrade from the Class "C" entry level licence to the Class "A" experienced operator, an
individual must successfully complete required training and must have experienced some in-
field training
Machine Licences are issued to owners of machines designed for the purpose of installing
tile drainage, provided they are capable of installing these systems to the standards and
specifications contained within the Regulations under the Act and the "Drainage Guide for
Ontario". Different models of machines are tested to ensure that they are capable of meeting
these standards.
7
b)
·
.\
Licence for a Business to Install Drainage Works, better known as a "Business Licence"
are issued to businesses that employ at least one licensed Class "A" machine operator and
own a licensed tile drainage machine. Approximately 110 contracting businesses are
currently licensed under this system.
c)
In 1997, the Ministry initi¡:¡ted a process for increasing the fees for licenses under this
legislation, to fulfill its aim to fully recover program costs. The fee Regulations were reviewed
by the Red Tape Commission, who, in lending support to the fee increases, suggested that
the need for the program should be reviewed.
The licensing program under the Agricultural Tile Drainage Installation Act has basically been
unchanged since it was passed in 1973. The purpose of this review is to determine if there is
still a need for this program and how it should best be administered.
ADDITIONAL INFORMATION
For additional information about the meetings, or how to present your views, contact Marilyn
Sewell, Drainage Program Review Co-ordinator, Ontario Ministry of Agriculture, Food and
Rural Affairs at 519-826-3794 or via email atdrainage.review@omafra.gov.on.ca
www.gov.on.ca/omafra
Should you wish to submit written comments, please do so by March 31, 2000. All responses
should be faxed to 519-826-3259 or mailed to Marilyn Sewell, Drainage Program Review Co-
ordinator, Ontario Ministry of Agriculture, Food and Rural Affairs, 1 Stone Road West, Guelph
Ontario, N1G 4Y2.
8
nternet website at
the OMAFRA
nformation is also available on
re
I
Note: Please read the Discussion Paper for further background information before
completing the questionnaire.
Introduction:
This questionnaire has been designed to facilitate discussion and stimulate ideas. This
questionnaire is not intended to present a government position, rather to explore and seek
feedback on possible options and delivery models.
Thank you in advance for your time.
Your opinions are important to the review.
ourself.
us about
Please tell
County/Regional Municipality
I live in
farmer
o
o
lama
drainage superintendent
drainage contractor
o
o
o
municipal staff
local
local municipal councillor
engmeer
o
rural resident
o
1
supplier/manufacturer
other, please elaborate
- February 2000
o
o
Drainage Program Review Questionnaire
al Outlet
The Munici
,
drains by a
The MOD is comprised of three grant components. They are
· assessments on agricultural land for new drains or improvements to existing drains
performed under a new engineer's report
assessments to agricultural land for maintenance work performed on municipal
drainage superintendent
the cost of employing a drainage superintendent
·
·
For the first two components, landowners receive the grant at the following rates:
33 1/3 % in a county, 66 2/3 % in a territorial district or a provisional county, and up to 80 % in a
territory without municipal organization. The grant rate for the cost of employing a drainage
superintendent is 50 % and the recipient is the municipality that employs the superintendent.
Outlet Drainage Program? (1 is not very important
A. Overall, how important is the Municipal
and 10 is very important)
9 10
very imDortant
8
7
6
5
4
3
1 2
not very imcortant
important
Comments
Please indicate how important each of the three components is to you. (1 is most
and 3 is least important)
o Assessments on agricultural land for new drains or improvements to existing
drains preformed under a new engineer's report
o Assessments to agricultural land for maintenance work performed on
municipal drains by a drainage superintendent
The cost
B
2
of employing a drainage superintendent
- February 2000
Drainage Program Review Questionnaire
o
Comments:
Efficiencies
There are a number of methods to explore efficiencies within the MOD Program. They could be
categorized as being related to grant rates, policies and practices, alternate models, and specific
component options. The following series of questions explores possibilities for finding
efficiencies within the MOD Program.
MOD - Ex
Efficien~ies: Grant Rates
(a) Currently the grant rate is 33 1/3 % in a county, 662/3 % in a territorial district or a
provisional county, and up to 80 % in a territory without municipal organization. Should
this grant rate change?
Yes 0 No 0
PART ONE - Ex
1
Reason:
As noted above, the grant rates are different between northern and southern
municipalities. Should this differential be continued?
D 0
(b)
at what level should the differential be set?
No
( c) If you think
D The rate in the north should be twice that of the south
the grant rates should be different,
Yes
Reason:
(current situation)
5 times that of the south
I
in the north should be
The rate
The rate
in the north should be the same as that of the south
The rate in the north should be less than that of the south
D
D
D
D
3
- February 2000
Other
Drainage Program Review Questionnaire
Comments:
To manage high-demand years, grants on new drain construction could be pro-rated to
municipalities, based on prior year's activities. Please comment on the advantages and
disadvantages of this idea.
2
Advantages
Disadvantages
Efficiencies: Policies and Practices
About 40% of new drain construction involves the relocation or enclosure of a drain. These
changes enable a farmer to operate larger equipment over larger fields. In many cases,
sufficient drainage outlet for subsurface field tiles may already exist. Should this type of
work be eligible for grants?
D No D
PART TWO - Ex
3
Yes
Reason:
to what level of support?
If yes,
D
current grant rates
4
less than current grant rates
Drainage Program Review Questionnaire - February 2000
D
Comments:
Currently there are differences in the way municipalities administer the program. The
Ministry could develop a "Best Management Practices (BMP) package or Policy Manual",
which would provide direction. The package could include a variety of measures designed to
ensure that all eligible costs are managed for efficiencies. Legislative amendments may be
required to implement some of the measures.
4
Management Practices package or Policy
in creating a Best
Do you see any value
Manual?
(a)
D
No
Yes D
Comments:
which components should be included:
Initiating a flat hourly grant payment for the superintendent (currently eligible
compensation rates are set by the municipality and go up to $70,000 a year)
Less
)
Please (,(
D
D
D
(b)
than current grant rates
Limiting the percentage of eligible engineering costs as a percentage of total project
cost
interest costs
Creating a guide for municipalities on appropriate competitive bidding practices for
professional engineering services
Eliminating the grant.on municipal
D
D
Providing existing information on those limited situations where "mutual
agreement" and private drains can provide alternatives to using the MOD program.
D
Setting policies for the payment of grants on allowances
not be paid
will
Defining activities for which grants
Establishing guidelines for the assessment of special benefits
Other:
5
Other:
Other:
Drainage Program Review Questionnaire - February 2000
D
D
D
D
D
D
5 Currently there is no consistent definition used by drainage engineers to detennine what
lands are considered eligible for grants as agricultural land. Should the province ensure that
the definition of "lands used for agricultural purposes" is consistent? Definitions could be
those that are used for the Farm Business Registration Program or in Official Plans?
Yes D No D
Comments:
PART THREE - Explorina Efficiencies: Alternate Deliverv Models
6. Cost-benefit Analysis:
(a) In some jurisdictions, only drains passing a pre-defined threshold test for cost/benefit are
considered eligible for grants. Ontario could introduce a threshold at a ratio of 1.0 - 1.3
for drains. For example if a drain cost $100,000 - would there be $130,000 benefit from
it? Would you support this idea?
Yes 0 No D
Reason:
(b) If yes, at what cost level should this be applied to?
o all drains
Dover $25,000
Dover $50,000
Dover $75,000
Dover $100,000
o other
Comments:
Drainage Program Review Questionnaire - February 2000 6
(c) If a cost-benefit analysis was introduced, what is the most desirable threshold for
eligibility?
D 1.0 - 1.0
D 1.3 - 1.0
D 1.5 - 1.0
D 2.0 - 1.0
Comments:
(d) Should this threshold be the same throughout the province?
Yes 0 No 0
Reason:
Block Funding:
Another option for program delivery would be for the province to supply block funding to
municipalities based on past requirements? Municipalities would determine the priorities
amongst the three components ofthe drainage program (superintendents, maintenance and
construction) at the local level.
7.
7
- February 2000
Advantages:
Disadvantages:
Drainage Program Review Questionnaire
tions
(a) If the !!:rant for new drain construction was discontinued, drains could still be
constructed under provision of the Act, but the costs would be 100% user-pay. Those who
would receive the direct benefit of the drain would share the total cost. Are you in favour
of eliminating the grant for new drain construction?
No
Efficiencies
PART FOUR
8
o
(b) In the above scenario, should engineering be considered essential and therefore the
engineering costs continue to be eligible for a grant?
D
Yes
Reason:
D
No
D
Yes
Reason:
If the !!:rant for drain maintenance was discontinued, all maintenance would continue to be
co-ordinated by municipal Councils and municipal drainage superintendents with the full
costs paid by the landowners. Currently, landowners pay 2/3 of the cost (1/3 in Northern
Ontario). Should grants on drain maintenance be continued?
9
D
No
D
Reason:
Yes
of support?
level
to what
current rate
If yes,
8
%
suggestion
Drainage Program Review Questionnaire - February 2000
than current rate,
o
o
Comments
less
Should
erintendents
10. Currently the province contributes half of the sala
this practice continue?
9
o
If there were no grants provided for new drainage construction, maintenance or for drainage
superintendents, should other provisions of the drainage program and/or legislation be
changed? For example, ifthe province doesn't pay grants for superintendents, should the
province be required to approve the appointment of superintendents? Should engineer's
reports be mandatory? What are other examples and why should they be changed?
Drainage Program Review Questionnaire - February 2000
Outlet
12. Do you have any other comments or ideas on the future delivery of the Municipal
Drainage Program?
No
o
Comments:
Yes
11
ram
The Tile Loan Program has not undergone significant changes for many years. The purpose of
the review is to detennine if there is still a need for the program, how it should be administered
and if there are any other options for its delivery.
The Tile Loan Pro
not relevant/important and
IS
How important and relevant is the Tile Loan Program today? (1
10 is very relevant/important)
1
9 10
relative/important
8
7
6
5
4
1 2 3
not at all relevant/important
very
Currently the province operates the Tile Loan program. There are other institutions that
are in the business of loaning money to farmers. Does the government still need to be in
this business? If so, why?
Comments:
(a)
2.
Check all
o
If yes to 2(a), what role should government play in the Tile Loan program?
that apply.
o no role
o administration and funding (status quo)
o administration with 3'd party funding
o funding with 3rd party administration
o
No
o
Comments:
Yes
(b)
10
- February 2000
please elaborate
Drainage Program Review Questionnaire
other,
Comments:
3 If the Tile Loan program was not available in its current format, what are the possible
impacts?
Comments:
4. Do you have any other comments or ideas on the future delivery of the Tile Loan Program?
Drainage Program Review Questionnaire - February 2000 11
.'
ram
The Agricultural Tile Drainage Installation Act provides for the licensing of persons, equipment
and businesses for the installation of drainage works. Three types of licences are issued:
operator, machine and business. A licence fee is required, with the aim to achieve ful
recovery ofthe program. The Act has not been reviewed since it was passed in 1973
purpose ofthe review is to determine if there is still a need for the program.
cost
The
The Tile Installation and Licensin
10
How important is it to have an installation and licensing program? (1 not very important-
very important)
1
9 10
very jmcortan'
8
7
6
5
4
3
1 2
not very imDortant
What are the
Comments:
Ontario is unique in having legislation governing drainage installation.
advantages and disadvantages of these regulations?
(a)
2
12
legislation?
Drainage Program Review Questionnaire - February 2000
impact if there was no
Advantages:
Disadvantages:
would be the
What
Comments:
(b)
How satisfied are you with the level of service and effectiveness of the current program? (1
not very satisfied - 10 very satisfied)
3
,<
10
very satisfied
9
8
7
6
5
4
3
1 2
not very satisfied
Comments
4. Currently the province administers this program. What would be the impact of having an
organization other than OMAFRA administer the program?
Comments
Do you have any other comments or ideas on the future delivery of the Tile Installation and
Licensing Program?
Thank you for participating in this survey.
Your opinions and ideas are important to the review.
5
Finally, this questionnaire attempts to encompass all aspects of the three drainage programs.
However, there may be points that have been overlooked. Pleasefeelfree to make any general
comments on any of the programs. Please use the back of the questionnaire or attach a
separate sheet.
Please send the completed questionnaire to:
Marilyn Sewell
Drainage Program Review Co-ordinator
Ontario Ministry of Agriculture, Food & Rural Affairs
1 Stone Road, Guelph, Ontario
N1G 4Y2
13
519-826-3259
- February 2000
Fax
Drainage Program Review Questionnaire
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
ELGIN COUNTY LIBRARY
CATHY BISHOP
Manager of Ubrary Services
February 24, 2000
Mr. John McIntyre
16 Jordan Street
Dutton, Ontario
NOL 110
Dear Mr. McIntyre:
Mayor Rien VanBrenk, of Dutton-Dunwich, has infonned me that you are
interested in volunteering in some capacity for the 2001 Canada Games.
Enclosed, is a copy of the infonnation provided to me regarding the time frames
for the official volunteer application fonn that is only just being developed and is slated
for release in Spring 2000.
I appreciate your interest and enthusiasm and as infonnation becomes available to
me regarding the above, I will ensure that each Municipality in Elgin is informed of the
progress via the Elgin County Libraries.
me and thanks again
If I can be of further assistance, please do not hesitate to call
for your interest.
Yours truly
G
Cathy Bishop
Manager of Library Services
CB/cr
1
8
Rien VanBrenk
County Council
Enc!.
c.c.
POL
09:44AM
0-18-99
of2
I
Page
, ~,~
2001 AllIance London , .
. "'" -"4J Jeuxdu .-
~ Y)-;' C d G --..
~~.. c..ñP ana a ames ,:",:::
Thank you for your interest in volunteering for the 2001 Canada Summer Games!
Please read this entire attachment to answer your questions.
If you are interested in volunteering during the GAMES (August 11111 . 25111,2001),
Dlease hane on to your enthusiasm a little 10nlre1"... the Official Volunteer Application
Form is only just being developed and is slated for release in spring 2000.
1
The Application Form WIll guide you through a more detailed process to pinpoint
your interests, experience and availability during the Games. When the Form is
released, every effort will be made to publicly reach the people of the Alliance
communities (London, Grand Bend, Woodstock and St. Thomas) through the media,
with specific information about where to pick up an Official Volunteer Application
Form. It will be available in print at various locations throughout the oomntunities
and on our web site (also cwrently under construction).
WEARE NOT TRACKING NAMES FOR GAMES VOLUNTEERS AT THIS
TIME.
like to help BEFORE the GAMES please consider the
Jfyou were thinking you might
following options:
2,
ON-CALL List - Event/Clerical
One option is to be placed on our On-Call list to help out with pre-Games events such
as news conferences, mascot appearances or promotional events. Tasks include us
set-upltear down, greeting, parking patrol, coll6ting large mailings etc. To date, we
have a list ofapprox. 100 people who we call randomly (usually with about 1-2
weeks notice) when these services are required.
OFFICE/CLERICAL
Volunteer assistance maybe required during office hours ofM-F, 9:00 - 5:00. First
priority will be given to volunteers who can commit to 9. weekly half·day shift. If you
have office experience (Microsoft software, answering phones, photocopying, faxing
email etc.), and wish to be considered for regularly scheduled office clerical position,
please forward your resume to the Games office (address below) noting your interest.
82
P03
09:44AM
0:18-99
PlIge 2 of2
"
COMMITI'EE
The management of the 2001 Canada Games is composed of 11 Divisions; each led
by Vice Chair(s). Most Divisions are comprised of sevem1 sub-committees that are
led by Associate Vice Chairs (A VC's)
The divisions are:
Sports Services
Athletes Village
Facility Construction
Finance. Administration & Technology
Friends of the Games (fundraising)
Language Services
Volunteer Services
Marketing. Sales & Merchandising
Media & Communications
Logistics
Protocol Ceremonies & Cultural Celebrations (opening and closing
ceremonies. torch run etc.)
·
·
·
·
·
·
·
·
·
·
·
If you are interested in being considered for a committee position (limited number of
positions available) and you have related experience in one or more of these areas.
please forward your resume to the 2001 Canada Summer GameS Office noting your
experience and top three preferred choices of Divisions. If A VC's need to recruit
new committee members, they will first review the resumes on file for their Division.
Again, thank you for your interest in volunteeringfor the
2001 Canada Summer Games.
2001 London Alliance Canada Summer Games Host Society Inc.
3397 White Oak Road
London ON N6E 3Al
696-2001
fax - 690-1341
cangames.2001@sympatico.ca
83
'Fe<!~ration of CaimcÍlanMunidpalìties
Fédération canidietlile'des muriidþ'alités-
2000
t'OIl~''''''\fn'''' -I I'!IM
.\) >,_,;1/;j~.".. .,_B" ~;ï,..'{,JI ~~
A 11'-1;':' (:1~",i¡',,r,,';;"""" ,,,,,~:,:.,: 1"';' C\·,·ii7t1\ ~\r,rH<M"
'tth \J~ ,¡ t'<.'i ;~') ~}J\ ~ ~ \: r~,\> ':',:':, 'I':"~ u¡ \,J,r,}, i)
fEB25
February 9. 2000
to all Mà\lor:.s andCounejllor~
f\1.emoranduril
CALL FOR NOMINATIONS:
RACERELA Tlo.t,t&ÄVVARD
al1dLabr'adol
D¿pÙty (V1a'yÒr Sinn S)1Uard
MärYstowl~.' Ncv,itóun?lahd
Prc$ìdcIÎI
Présicb
Please ·find encloseq a nomination form for the 2000 Federation of
Canadiàn Municipalities' (FCM) Race Relations Award, The deadline for
this year's competition is March 29t~ 2000. . "
, ',. "" - -
.
The aim of the FCM Race Reíations Award is to encourage all FCM
membe¡r municipal governments to demonstrate leadership in promoting
acceptance of cultural diversity and" fostering racial harmony in their
communities across Canada. The Award offers national recognition of
.positive steps being taken. at the local level tb eliminate racism and raCial
discrimination. The winner will be .announced at ourAnnual Conference
in Jl.Jne in Lóndon; Ontario. Last year the winner was the Municipality of
the County of Annapolis, Nova Scotia.' . .
The. FCM and its Standing Committe~ ,on' Race Rèlations. are
committe.d to building social cohesion and promoting racial harmony.
FCM encourages mdnicipal governments ~nd the wider community to
actively pursue initiatives that promote a. positive response to the
changing cultural climate of our communities.
Please contact Jena
ext. 299 or email
We encourage you to make a nomination.
Policý Analyst, at (613) 241-5221,
fcm.ca if you need further assistance
Cameron
cameron
Yours sincerely,
',.' .
J~
Sam Synard
Pre~ident
SS:JAC:km
Encl.
84
(613) 24t.7440
(613) 24t.7117
. ~4rru~ÇlareÙc~"Sti:e~t; pit<iwà; Ot:lt~rj?_I<:lN5P3",
Telt.;phone/rélép~on~::{6pY241"52~1 :' Fax!félécbþieur;
Int~rn¡tti?n~l,O~ce!B~reau,i1iterhatio,~al;,
T~'eph~l~e!fé1éphone; (613) '241-8484'; ;faXIrélécopieÙr'
~icm.~a .
Kiti,mar,'Br Coluni.bia'
j~(r,~(Vicc,~ Prcsidêi
P,rcI!Üè'rcvicc-présiclclitc
Couhci11or~~ck Layto-n
::rOfOI1tÒ, OÚm/Ú)'
SCÇ9nd vìcc'~ Prcsiqcnt:
DCtlXièmc, vlcc~pi-6sidc.nt
0IJcrl11a(lJ~IUl S~Ii~m~.1
Calgary"Alhcrta
TI1i;'d'ViCc-PresidCnt
11-0isièjnCY1CC-p'l/sidc;¡lt
, ''''',' ,
'Máirc Sl]p¡:;Jq3ntC1aU4eCal~tin
'Q,uébcc,(QÚébc'¡¡)
Pl'ésidlmtsortant
Past~p¡.ésidcilt
Jai,nes \v.IVíight':
Excn~tlVc Director
DÏl'cctcuJ-:géné'
*
,
c;:ot1n¢¡llol:jo~itile,Mo'~a~an
Federation of Canadian MnnicipaHtìes
FédéÍ'atiollcana~liennedes munîcipalités
2í\~
fEB25
February 9, 2000
tóall Ma'lQrs andCouncilìors
Memorandum
Dcputy'Mayor Sâm Srnard
Marystowll;' Ncwiòtii1clIimd,,~nd L~bradbl
Presider
Présidcr
C:ÀMPAIGN
JOINTHEFCMMABC:H k1
Eachyear,.itis the prå,cficelnCanadaand· aroUnd the world for
communities 19 celebrate March 2J as t~eUNlnternélti9nal Day for the
EI iminationof Racial Discrimination. Participatîon ..bymu nicipalitiE:¡s.. from'
allparts of Canada· has become anannLlal tradition which!. urge Y9U to
follow.
CotIÜCi]lorJ?~lllle:~o~aghan"
Kitimat, ßritish Co!umbi;
First Viçc~PrcsidciIt
Pn::lnièrcvjce~ pl'ésidcritc
Ç,ounCilloijackLaytoll
Torollto';'Ontai'io
Second' VicÖ~r;res¡dcllt
I)cÙxièmc vlçc-présidcl
Our society ischanging.andbécomingmore divér$é;Appreciatio!;j
diverSity and showîng respect and tolerance for everyone gohand-inchand
",ithþumanrights.canada hasbE:¡comeagoodexampletothe rest of the
worl.d. At the Iqcalandcommunitylevelwhére it COLlntsmost, municipal
governmentscor]tinueto lead the way .
Aldêi'milnJqí~Ilc~~hmal
C<1~gaJY, NbcÚa
Tll\rç\'vicc-p):csidcrit
lÌ'oisiènic'vlcc-présid¡::\
With. the Department of (Canadian Heritage,. FCM ..Llrges. all
COmmunîtiestomakè 2000.lhebest.year Yét jn planning March 21
initiatives ..
!y1airc'sÜppléant Claude,CaliÜ~'
Ql1ébcc'(S~lléhcc:)
PI;ésidcl1ts'o~
Past-PrbsM~¡
ÄsHonowaryChai(, 1·.¢hé llengeY9L1to.inviteéveryone to
parti¢ipate, .in.éludingsérvi~eal'1dbusihessorganizations.March 2.1
actions .coLlldeasilY become the stepping stonefor.yearlong initiatives 10
~~~~~ ..
/2
Jatn~SWKl1i~bt
Exc'cutivcDí;'cctor
DiréÚcu:
,générà
85
KIN 5P3
Fa;Jféléco.pielir: (6i'3)'241~7440
(613) 241-7117
)PaxlfélécopicÜr:
24; fllçClar~~·ce:~,treet,qttawa'"Öntårio
Telepqol~e/félépl}_?l1e: (613) '. 241-522,~
inter~at;onàl pfficeA3u;<;auint~'rnati.onal:
Te~ephone/f¢téphone: {613} 241~8484-
\i.rW'w.fcm.Óa '
*
"
-2-
nstance
Proclaim March 21 as the Intemational Day for the Elimination of
Racial Discrimination (model proclamation attached).
A municipal government can, for
Hold a reception at the municipal hall for community leaders, police
representatives and business paìticipants in encouraging everyone
to join in the campaign to promote healthy respect for all citizens.
Award a cerlificate of merit to individual(s) to recognize their efforls
to promote harmonious race relations as a social benefit.
Underlake specific municipal initiatives that recognize and promote
respect for cultural diversity in your community, e.g. archival
displays of diverse cultural history (as may be appropriate),
Challenge municipal staff to work with those in the community to
develop suggestions to promote long-lasting harmony. For
example, how best to integrate Black History Month and/or Asian
Heritage Month activities in your program.
Parlicipate in FCM s Race Relations A ward as a way of stimulating
recognition for positive action by your municipality.
Underlake a poster, essay, or video competition to stimulate
interest by the entire community (including schools and
businesses) to promote respect for diversity as a tangible way of
celebrating Canadian values.
"or days close to March
'Harmony Month
Declare March a special
21 as 'Harmony Week'~
Use existing municipal communication tools to draw attention to the
diverse clientele in your municipality, e.g., those serving on boards
and commissions.
Actively encourage organizations allied to your municipal
government, such as Chambers of Commerce and/or Boards of
Trade to work in partnership to celebrate this years March 21
Campaign, making itthe best yet.
./3
B6
-3-
Muniéipal governments are enc~u¡'agedto régister events with the
March 21 Secretariat atwww:march21.com so they Will be Ii~ted in the
Nati,onalEvent Registry. Activities/will be posted on the website and a
copy of the event registry will be sent to 'all organizationsthàt have
registered their event with the March 21 Secre!ariat,.
Màrch 21 resource Il)aterial~ such' as stickers, posters, and
information booklets, are available from the ,Department of Canadian
Heritage. by calling toll' free: 1-888-MARCH ~1 (1-887627-2421).
Municipalities ,can also obtain resource material by contacting the
regional offices of the Department.
". .
Itha~k you in advance for your effqrts to.build social cohesion ancÍ
promote racial harmony, as we move into the new Millennium
annual Race
for the Award;
,. . '.
alsoencour¡:¡ge you to participate. in FCM's
Relations AWard. Please find enclosed a nomination form
deadline for this year's competition is March 29.
assistance.
Please act
" ,Cç¡II Jel1aCall)eroq, pOliéyArialyst,ifyou need further
Thankyol,l for your cCJrisideratiol1ofthis important initiative.
. t' .. ,
now.
Yours sincerely
ß-
Sam Synàrd
President
87
SS:JAC:km
Encl
PRÖCLAMA TION
The International Day for the Elimination
of Racial Discrimination March 21
The Municipality of.
is committed to the belief that equal opportunity and
treatment should exist for all people:
WHEREAS
Every resident of.
has the right to realize his or her potential, regardless
of race, colour, national or ethnic origin, and live at all
times in conditions of dignity, respect, and peace
WHEREAS
The General Assembly of the United Nations has
designated March 21 as the International Day for the
Elimination of Racial·Discrimination
WHEREAS
The elimination of racism and racial discrimination
can be accomplished through understanding and
respect for the dignity of all people, and is the social
and moral responsibility of each person
AND WHEREAS
NOW, THEREFORE BE IT RESOLVED THAT I,
hereby proclaim March 21 as the International Day for the Elimination of
Racial Discrimination in
88
Canadian Radio-television and
Telecommunications Commission
Conseil dela radiodiffusion et des
télécommunications canadiennes
Adresse pastale/Mailing Address
Ottawa, Ontario
K1AON2
les Terrasses de la Chaudière
1, Promenade du Portage
Hull (Québec)
.+.
w~'-"::r;=,~ ¡;p:n<~, m~<ì;ii."'j1'D:<
!ä;fL,.;;~1) ,:F>:.:Œ~:t!C""":¡\:;::rJ [.:: \\I.yœ r,¡i¡L:.ittli' ·fl "1','
'¡f~~ ¡k;:,~. '.-: \., '1'1::",' -"
'21.!00
Of EtGI~f
B~¡:;¡V!IaIES
H\íT'YJ
Ffa 15
cor
File: 8485-0N/99
Ref. No.: 000104CC521L
fEB 09 2000
Mrs. S.J Heffren
Deputy Clerk
County of Elgin Ontario
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Re: Collective Pricing Arrangement
(Your letter dated December 20, 1999)
Mrs. Heffren:
We have received a copy of a report from Bell Canada addressed to you in
response to your letter of December 20, 1999.
Commission staff has reviewed the company's comments and believe that there
is no reason to intervene further. Should you have any questions, please feel
free to contact us again
the Commission on this matter.
writing to
Thank you for
Yours sincerely,
(Correspondence)
Wilson
Manager
Client Services
Dear
Jennifer
Vancouver
580 Hornby St.
Suite 530
Vancouver, BC
V6G 386
(604) 666-2111
TOO: 666-0778
Fax: 666-8322
Winnipeg
275 Portage Av.
Suite 1810
Winnipeg, MB
R38 283
(204) 983-6306
TDO: 983-8274
Fax: 983·6317
Montréal
405, boul. de Maisonneuve est
Suite 82300
Montréal (QC)
H2l 4J5
(514) 263-6607
ATME : 283-8316
Fax: 283·3689
Halifax
Bank of Commerce Bldg
1809 Barrington 81.
Suite 1007
Halifax, NS
83J 3K8
(902) 426-7997
TOO: 426-6997
Fax: 426·2721
Toronto
55 St. Clair Av. Eas
Suite 624
Toronto, ON
(416) 952-9096
Regina
Cornwall Professional Bldg
2125, 11th Avenue
Suite 103
Regina, SK
(306) 780-3422
Edmonton ~
Scotia Place Tower Two
10060 Jasper Avenue
Suite 1909
Edmonton, AB
(780) 495-3224
Bell Canada
Serial Number
c.c.
Canadã
89
General Inquiries: (819) 997-0313
Toll-free 1-877-249-2782
TOO: (819) 994-0423
Fax: (819) 994-0218
www.crtc.gc.ca
KOOQ00113
9) 997-0313
(81
Renseignemenls généraux
Sans frais 1-877-249-2782
ATME : (819) 994-0423
Têlécopieur: (819) 994-0218
www.crtc.gc.ca
-21ír~
'J
2000
---=---
"*' <lþltatet;r;rbta~ to~L'i?íl1à t.t~Sf ~ ~att~dM~J(t "*'~. ~ + "*'~. ~ + "*' ~* + ~ ~ * ~ + + <$> "*' *
: Sandra Heffren , :
· .
~ .
~ .
: ... :
· ... Asso~i~tion of .
~ IIIIIIII 1IIIIIIII MUnicIpal Managers, 1ã1ã1E'~lE'rf¡Jñ~ :
: . .. Clerks and Treasurers rnwu;n I~" · ~
· ... of Ontario .
· .
! MUNI(~/PAL ELECTIONS :
: You CANT LIVE WITH THEM.. . you CANT LIVE WITHOUT THEM! :
· THE 2000 MUNICIPAL ELECTIONS ARE CLOSER THAN WE WANT TO ADMIT AND AMCTO HAS PREPARED ~,
· ANOTHER "CAN'T MISS" WORKSHOP OPPORTUNITY ON THIS TOPIC. THE MUNICIPAL ELECTIONS ACT .
: PROJECT TEAM (MEAPT) HAS BEEN WORKING DILIGENTLY TO UPDATE, RE-DESIGN AND RE-FORMAT THE :
· MUNICIPAL ELECTIONS MANUAL. THE MANUAL IS EASIER TO USE AND CONTAINS: .
~ IÔ NEW BY-LAW INFORMATION .
· IÔ REVISED FORMS ~,
· IÔ NEW FORMS .
· IÔ SAMPLE POLICIES ~
'. IÔ CALENDAR OF IMPORTANT DATES FOR SPECIFIC ISSUES :
: Ib AND MORE! .
~ MEMBERS OF THE MUNICIPAL ELECTIONS ACT PROJECT TEAM CMEAPT) WILL BE YOUR WORKSHOP ~.
· LEADERS AND ARE LOOKING FORWARD TO SEEING YOU IN THE SPRING! .'
· .
~ UPCOMING WORKSHOP DATES AND LOCATIONS: ~
: 11JESOAY. APRIL 4. 2000 IN LONDON 11JESOAY. APRIL 25. 2000 IN ORILLIA :
.J>,. RAMADA INN. 8 I 7 EXETER RO. HIGHWAYMAN INN. 20 I WOOOSIOE DR. '"
..... 5 19-68 1-4900 705-362-98 I 2 W'
· .
· lliURSOAY. APRIL 6. 2000 IN MISSISSAUGA WEONESOAY. MAY 3. 2000 IN OWEN SOUND .
~ DELTA MEADOVWALE. 6750 MISSISSAUGA RD. DAYS INN. 950 SIXTli ST.. E. ~
.. 905-542-8713 519-376-1551 ~,
::t 11JESDAY. APRIL I I. 2000 IN lliOROLO WEDNESDAY. MAY 10. 2000 IN SAULT STE. MARIE ì
..... cST. CAlliERINE'S~ NIAGARA SUITES DAYS INN. 320 BAY ST. W
· 3530 SCHMON PARKWAY 905-984-8434 705-759-8200 .
· .
~ 11JESDAY. APRIL 18. 2000 IN OTrAWA FRIDAY. MAY 17. 2000 IN HAJLEYBURY .
.. lliE WESTIN HOTEL. I I COLONEL BY OR. MUNICIPAL ARENA HALL. 400 FERGUSON AVE. .
· 613-569-1595 .
~ WEDNESDAY. APRIL 19. 2000 IN KINGSTON WEDNESDAY. MAY 17. 2000 IN PARRY SOUND ~
~ lliE AMBASSAOOR HOTEL. 1550 PRINCESS ST. TAPATOO RESORT. OlTER LAKE RD. .
· 613-548-3605 705-378-2208 .
: lliURSOAY. APRIL 20. 2000 IN PETERBOROUGH FRIOAY. MAY 19. 2000 IN lliUNDER BAY :
· HOLlOAY INN. 150 GEORGE ST.. N. VALHALLA INN. I VALHALLA INN RO. ....
.J>,. 705-740-6555 807-577-1 12 I '>q'
..... ~
· CMO DESIGNATION - BY' ATTENDING THIS. WORKSHOP YOU MAY BE ABLE .
: TO USE. THIS TOWARDS COMpETE.NCY I - MUNICIPAL S~ILLS, SU6-COMPE:TENCY I OR 2 :
...................... -····4'0····· .'......... ....
......................~......~................
~ REGISTER AT LEAST 'TWO WEEKS BEFORE DATE THE DATE YOU WILL BE ATTENDING ~
· FAXED REGISTRATIONS WILL RESERVE YOUR SPACE! .
.~ ONCE YOU HAVE REGISTERED, YOU WILL BE NOTIFIED ONLY IF THERE ARE CHANGES. .
~ .
· MEMBER PRICE: $192.60 NON~MEMBER PRICE: $2.69,64 ~
+ ALL FRICES INCLUDE CST 1JR I Qe732936. MATERIALS, REFRESHMENTS & LUNCH ~
· .
.NAME: llTLE: .
:MUNICIPAUlY/EMPLO'rER: _ _ ___ ____ :
+ ADDRESS: POSTAL CODE .
~ - - - -----.
~TEL: __ FAX: AMc:ro MEMBER: 'rES __ NO _ MEMBERSHIP NO .
· .
+ ~
i MlJNICIR4L ELfC110,VS :
· .
~ ALL WORKSHOPS ARE FROM 9:00A.M. - 4:00p.M. ~
+ REGISTRATION IS AT 6:30A.M. .
:: PLEASE CI RCLE THE WORKSHOP YOU WILL BE A 7TENDING: :
:TUESDAY. APRIL 4. 2000 IN LONDON TUESDAY. APRIL 25. 2000 IN ORILLIA :
,~. RAMADA INN. 6 17 EXETER RD. HIGHWAYMAN INN. 20 I WOOOSIOE OR. .&.
"U'519-661-4900 705-362-9612 "U
+ .
,*THURSOAY. APRIL 6. 2000 IN MISSISSAUGA WEDNESOAY. MAY 3. 2000 IN OWEN SOUND .
,*OELTA MEADOWVALE. 6750 MISSISSAUGA RO. OAYS INN. 950 SIXTH ST.. E. .
~905-542-6713 519-376-155 I .
:!:TUESOAY. APRIL I I. 2000 IN THOROLO WEDNESDAY. MAY 10. 2000 IN SAULT STE. MARIE ~'
"U·cST. CATHERINE'S~ NIAGARA SUITES DAYS INN. 320 BAY ST. "U'
+3530 SCHMON PARKWAY 905-964-6434 705-759-6200 .
· .
~ TUESDAY. APRIL 16. 2000 IN OTrAWA FRIDAY. MAY 17. 2000 IN HAlLE'fBURY +
· THE WESllN HOTEL. I I COLONEL BY OR. MUNICIPAL ARENA HALL. 400 FERGUSON AVE. .
~ 6 13-569- I 595 ~.
+WEDNESOAY. APRIL 19. 2000 IN KINGST'ON WEONESOAY. MAY 17. 2000 IN PARRY SOUNO ~
+THE AMBASSADOR HOTEL. 1550 PRINCESS ST. TAPAmO RESORT. OlTER LAKE RO. ~
.613-546-3605 705-376-2206 .
· .
· THURSDAY. APRIL 20. 2000 IN PEfERBOROUGH FRIDAY. MAY 19. 2000 IN THUNOER BAY .
.J>.. HOLIDAY INN. 150 GEORGE ST.. N. VALHALLA INN. I VALHALLA INN RO. "'.
"91"705-740.6555 607-577-1 12 w
~ ~
+IF MAKING PAYMENT BY \I!SA (AMCro ONLY ACCEPTS VlSA) ~
· .
~NAME ON CARD: NUMBER: .
· .
~EXPIRY DATE: SIGNATURE: AMOUNT: ~.
· ~
.l&..AMCTO RESERVES n-IE RIGHT TO DECLINE REGISTRA.rION BASEO ON PROPRIETARY INF'ORMATIQ {MATERI,AJ.. BEING PRESENTEe AT THIS SE/Io1INA.R, AND FOR OTHER REASONS¿\"
'.oq" SUCH AS COPYRlaH'I' ISSUES. IF'r'OJ ARe: PAYING FOR THIS TRAlN!NG PROCRAM, NOT't'OUR MUNIC¡PAl..ITY', PLEASE KEEP A CCP't' OF" 't'OJR RECEIPT F"OR INCOME TAX "IP'
.PURPOSES, REFUNO PoL.ICY; AI..L CANCEI..I..ATIONS MUST BE C~F'IRMEO IN WRITING. A REF'UNO I..EV'r' OF' $5.3,50 (INCl..UOES G$11 WH..l.. SE APPLIEO TO EVERY 4;
· CÞNOEl..LATION RECEIVEO UP TO SEVEN (71 BUSINESS OA.YS PRIOR TO THE HOLOING 0:' THE SEMINAR. No REF'UNOS WILL BE MADE FO¡:¡ OANCEl..I..AT10NS OF LESS THAN ...&..
SEVEN <71 BUSINESS OA.'t'S PRIOR TO THE HOL.OING OF' THe: SEMINAR. AMCTO RESERVES THE RIGHT TO CANCEL THIS PROGRAM OUE TO LACK OF' REGISTRATIONS ""Of'"
· . .
~ AMc:ro 520-26 10 MATHESON BLVD. E.. MISSISSAUGA. ON L4W 4X7 ~
<$> TEL: 905-602-4294 FAX: 905-602-4295 ~.
~ ~
~ ¢
...~~..~~..~........~.+.~...~.+~~...~..+.~~..+
91
Secrétaire d'État
'(Déveioppement rural)
(Initiative fédéraie du développement
économique dans Ie Nord de l'Ontario
Secretary of State
Rural Development)
Federal Economic Development
Initiative for Northern Ontario)
A OC5
Ottawa, Canada K
¡¡;; If'!:,
~~7
rr:::)j
b'il
524707
Quote
MAR 0 2 2000
2000
6
MAR
'"1 "I"
[~ "'tJ".PJ
~¡::i'1\110¡:~
U"_~' t \.) !ti~~",,¥
GOII~,7(.
! , I,," ,,-,' ~ !
Mr. Duncan J. McPha
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Mr. McPha
would ke to thank you and your fellow councillors from the County of Elgin for
participating in my recént trip to the Sarnia-London area on January 17,2000. Thank you
all for accepting my invitation and for taking the time to participate in the dinner meeting
with municipal councillors. I was very pleased with the frank discussions that took place
around the table regarding various issues in rural communities
Dear
The dedicated efforts of individuals like yourselves make rural Canada a great place with
a bright future. This government has recognized that rural issues require government-wide
support. With the creation of my office, the Government has sent a strong message that
we want to ensure rural Canada achieves its full potential
Once again, thank you for taking the time to meet with me. would appreciate receiving
a brief relating to specific issues that concern your region. Please feel free to communicate
with my office or Mr: P. Sivaraj, our Regional Advisor in Guelph, at (519) 837-5855 on an
ongoing basis regarding issues or concerns you may wish to bring to my attention
Yours sincerely
92
Canadã
Andy Mitchel
29
COMMUNITY SERVICES REPORT 41
CHILD CARE SUBSIDY: POLICY CHANGES INTRODUCED
BY THE MINISTRY OF COMMUNITY AND SOCIAL SERVICES
3.
the
RRSPs
the
COMMITTEE RECOMMENDATIONS AS AMENDED
that
services
discriminato
the Rei
ort such a chJdlen
1.
hislher retirement
care, and'
2.
e earner with exactl'
firm is
lose
who have
future:
is discriminato]
and attem
or
the
stronldv obiect to
to rescind it and re,
takCuon tbÎ$
been
and'
FURTHER THAT this Motion be circnlated to aU reŒions/counties in
Ontario. all three Dam leaders. the Minister of Communi] and Social
Services and all local MPPS.
basis
ices
ith the
I other entities
to the Communi
Council
efforts with other municil
Irt on this matter be I
Committee at the 2 March 2000 meetin
the Re
That
3.
COMMUNITY SERVICES REPORT 41 30
DOCUMENT AnON
1. Social Services Commissioner's .report dated 15 Jan 00 is immediately attached.
2. Extract of Draft Minute, Community Services Committee, 3 Feb 2000, follows the
report and includes a record of all votes.
3 Correspondence from the Ontario Municipal Social Services Association, dated
August 17, 1999 and response from the Ministry of Community and Social Services,
dated September 2, 1999 appea.r at Appendix 1.
NEXT ITEM: PAGE 49
31
COMMUNITY SERVICES REPORT 41
REPORT
RAPPORT
REGION OF OTTAWA-CARLETON
RÉGlON D'OTTA W A-CARLETON
15 January 2000
Co-ordinator,
Community Services Committee
DATE
TOIDEST.
Social Services Commissioner
CHILD CARE SUBSIDY: POLICY CHANGES INTRODUCED
BY THE MINISTRY OF COMMUNITY AND SOCIAL
SERVICES
FROM/EXP.
SUBJECT/OBJET
report ,for
this
receive
DEPARTMENTALß,ECOMMENDATION
Committee recommend Council
That the Community Services
information.
BACKGROUND
In July 1999, the Ministry of Community and SoCial Services introduced new Child Care Fee
Subsidy Guidelines to municipalities. These guidelines include several changes to subsidy
eligibility rules. Some of these changes are relatively minor. Of more significant impact is the
direction contained in the guidelines for the treatment of RRSPs as assets.
The current Departmental policy for Child Care Fee Subsidy has been in place since February 1,
1993. The policy allows the exemption of RRSPs as assets, with certain limitations, for
individuals who do not have a mandatory employer sponsored pension plan.
Under the new provincial directives, RRSPs shall be treated as liquid assets, subject to the
allowable asset limits. (e.g. The asset limit for a single parent with one child is $5,000. The
limit for a two parent family with two children is $6,000.) Furthennore, contributions to private
RRSPs are not pennitted as deductions from earned income.
32
COMMUNITY SERVICES REPORT 41
DISCUSSION
Clients Affected
A review of child care cases was completed by the Policy, Planning and Performance
Management Branch of Social Services. It provided a profile of cases potentially affected by
this change in RRSP policy. Projecting from the sample included in this study, approximately
430 cases would be ineligible due to assets in excess of the limit. An additional 172 could
experience an increase in their partial child care fee or be found ineligible, due to disallowing
contributions to RRSPs. These 602 cases represent approximately 900 children in child care
spaces. This is about 14% of the total subsidised spaces (6,348) in the Region and 8% of the
total number of licensed spaces (11,300).
Client choice and other variables such as number of children, financial circumstances, and total
cost of care make it difficult to predict the exact impact on eligibility, in advance of individual
file reviews. These reviews have started.
Assessment of Impact
Social Services has invested significant time and effort in examining the impact of the provincial
policy changes and has assessed various alternatives and the risks associated with them.
The ProviÌ1ce is clear in its position that the changes announced' are to be implemented.
However, to do so without due process and ample notice to agencies and clients, would result in
significant concern in the community and could jeopardise the capacity of agencies to keep their
spaces filled to attract per diem payments which fund their operations.
A significant risk of not complying with the directive ( maintaining current policy on RRSPs),
could be that the Province would refuse to cost-share the subsidy paid on behalf of clients who
are not eligible under the new rules, due to RRSPs in excess of the limit. Based on the sample
study done, this could be a loss of cost-sharing in the order of $2.5 million annually.
It is important to note that other Consolidated Municipal Service Managers (CMSMs) in Ontario,
including the City of Toronto, have already implemented or are in the process of implementing
these new directives.
Decision
Social Services has introduced an approach to implementation which achieves a careful balance
between the direction set by the Province and the needs of clients and agencies for enough time
to prepare for the changes.
policy
33
The Provincial directive for treatment of RRSPs as assets, along with the other
changes, will be introduced February 1,2000 for all applicants and recipients.
COMMUNITY SERVICES REPORT 41
I
2. All existing cases with RRSPs, and cases that are partial fee payers, will be reviewed during
the months of February and March, 2000. Those who are found to be ineligible under the
new rules will be advised that they will no longer be eligible for child care subsidy as of
September I, 2000 if they continue to have assets in excess of the limits. Existing policies
will govern the 'disposition" of these assets. This term refers to the way in which clients
may use the fmancial resources which they have, in order to reduce their liquid asset level to
something less than the maximum amount allowed for eligibility. For example, money could
be spent to pay down the mortgage on a principal family residence, but if the money was
used to buy a boat, the boat is still an asset and the value remains. Staff are required to
examine how the money was used ( the disposition of assets), to determine if there can be on-
going eligibility.
Changes to child care fees to be paid by clients, as a result of this review, will take effect in
the month following completion of the review. Note that this could require partial fee payers
to become full fee payers, due to the amount of available income after RRSP contributions
are disallowed.
3
Social Services will exercise its limited discretion under the guidelines to allow a deduction
of no more than $100 per month for RRSP contributions, ONL Y for those clients who do not
have a mandatory Employer Pension Plan. This deduction will not be permitted for RRSP
cases already over the asset limit, which have been grandparented until September 1, 2000.
4.
Communication
Social Services has developed the following communication plans
The Child Care Directorate which has overall responsibility for Child Care system
management will provide detailed information on these changes to all child care agencies in
the region.
All Child Care subsidy clients will receive a letter from Social Services, in early February,
indicating that the Ontario Ministry of Community and Social Services has introduced these
changes. The letter will describe the changes and will advise clients that those who are
affected by the new RRSP policy will receive a second letter asking them to attend an
interview with the necessary documentation for review.
2
24 hour' voice mail box to enable clients to
If not answered immediately, these inquiries will be
special
Social Services has established a
telephone with questions and concerns.
answered within 24 hours.
3
detailing the specifics of
Expert policy support is
requirements.
implement it.
interpretation of the new
and procedure directive,
taken to
Departmental staff have received a policy
the changes and outlining the steps to be
available to staff to ensure consistent and fair
4.
COMMUNITY SERVICES REPORT 41 34
PUBLIC CONSULTATION
Public consultation is not required for this report.
FINANCIAL COMMENTS
There is no financial impact at this time.
CONCLUSION
The new Provincial policy requirements represent a significant departure from current child care
subsidy policy. The impact of these changes will be to further reduce the eligibility of working
parents for child care subsidy. In particular, it affects those who do not have mandatory
employer sponsored pension plans, by limiting RRSP contributions and treating RRSPs as liquid
assets, subject to restrictive asset limits.
Approved by
Dick Stewart
35
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
CHILD CARE SUBSIDY: POLICY CHANGES INTRODUCED
BY THE MINISTRYQF COMMUNITY ANI) SOCIAL SERVICES
Mr. Merv. Sabey, Director, Area Operations East, presented the report. He began by
clarifying that the Ministry of Community and Social Services (MCSS) has not
introduced new asset limits, rather Registered Retirements Savings Plans (RRSPs) that
were exempt are now considered to be liquid assets. Mr. Sabey indicated staff have
identified 800 cases of clients with RRSPs, 255 of whom are in excess of the new limit.
He cautioned that this was not a precise assessment of the impact on a case by case basis
as it will require significant efforts throughout February and March to determine the exact
impact on eligibility. M. Sabey said that the Ontario Municipal Social Services
Association (OMS SA) has written a formal letter to the Province, asking them to
reconsider the policy change and the Province has responded that it intends to implement
the changes. Departmental staff have tried to find a balance between the pressures to
implement and the pressure to give clients and agencies time to adjust. Mr. Sabey
expressed the belief staff have found a balance to implement the policy change in a way
that is respectful of people who have been following the policy but now find themselves
in a changed environment.
Councillor L. Davis asked whether child care workers who were given RRSPs in lieu of
pensions would now have to divest themselves of their savings. M. Sabey said he could
not answer the question at this time, but the indications are the Province intends to protect
only mandatory, employer-sponsored pension plans. Staff will need to look carefully at
individual circumstances and continue to interpret the directives to the benefit of its
clients within the policy direction. Councillor Davis wanted to know what the current
"cap" is for RRSPs. M. Sabey said an annual contribution cap of $7,500 would be
deducted from earned income. With regard to the number of families affected, he
reiterated that he could not be more precise until the review process is completed. Staff
are exercising their limited discretion by allowing a deduction of no more than $100 per
month for RRSP contributions. He added that considering RRSP contributions against
earned income can be done if it is limited and done under a category called "other" and
staff propose to do this.
Councillor W. Byrne asked how RRSPs would be treated in the case of self-employed
individuals, ie., would they be considered a personal or a business asset. Mr. Sabey said
his guess would be that this would be a personal asset, as it is being derived from
personal income and paid into an RRSP. Councillor Byrne posited that the policy could
have a drastic impact on self-employed people and put them out of business and back on
the caseload.
36
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
She wanted to know whether liquid assets include a vehicle as this is an item that could
put one over the limit. Mr. Sabey indicated that staff have to look at the entire
circumstance of a person and look at all the items considered liquid assets: RRSPs are
now part of the list, as well as savings, bonds; vehicles mayor may not be considered. In
response to a further question from Councillor Byrne, Mr. Sabey said contrbutions can't
be made to a child's RRSP as it is the assets of the entire benefit unit that are considered.
Councillor A. Loney sought clarification as to whether the Region would be at risk of
provincial "claw-back" if the policy change is implemented as staff suggests. The Social
Services Commissioner, D. Stewart, said he believes the Province will allow the
Department to assist people with disposing of their assets without penalising the Region.
He added that Ottawa-Carleton is "late in the day" implementing changes compared with
other municipalities. Councillor Loney asked whether there is increased risk in further
delaying implementation. Commissioner Stewart replied this would depend on the nature
of the delay: he posited this would be more acceptable if the department were dealing
with the changes on a case-by-case basis. In response to a question from Councillor
Loney Mr. Sabey indicated that a full review of financial eligibility is done once per year.
If a client was contributing enough money to reach the $5,000 cap, that client would be
encouraged to be aware of the asset limit in order not to exceed it.
Councillor H. Kreling asked what other regions or counties across the Province are doing
about the policy change. Mr. Sabey replied that smaller municipalities would have
immediately implemented the changes. The City of Toronto has taken an approach that
allows a six-month period, and this is essentially the approach staff recommend the
Region take; larger regions have taken a phased-in approach. Councillor Kreling wanted
to know whether OMSSA will be pursuing other strategies. Mr. Sabey replied in the
negative. He pointed out that OMSSA's Child Care Policy Committee has explored the
issue at length and has written to the Ministry but it has been greeted with a closed door.
Co-Chair, Ottawa-Carleton Child Care Association
Ms. Hightower said the Ontario govemment is forcing subsidized parents with only
RRSPs and no locked-in pension plan to dispose of this asset, while leaving those with
locked-in pensions untouched and this is simpiy not fair. A majority of the affected
parents are women or parents who are self-employed and their RRSP is their only vehicle
to save for their retirement. Eliminating the ability to build a retirement fund creates a
greater probability that these individuals will find themselves needing support from
federal or provincial coffers in their retirement years
Joanne Hightower
37
COMMUNITY SERVICES REPORT 41
(
Extract of Draft Minute
Community Services Committee
3 February 2000
When parents lose their access to subsidized child care, they may use their RRSP to pay
full fee and keep their children in the current program. This change will only defer the
cost to the Region's child care budget, as these parents likely will be back looking for
subsidy when their funds run out. Ms. Besharah said that, by losing access to subsidized
child care, many families will have little recourse but to place their children in the
unlicensed, unregulated child care sector.
Pulling children from programs that provide them stability and security and provide
peace of mind for their parents is not in the best interest of any family. She asked that the
Department continue its leadership role by:
· further stalling the implementation of the directive until a full community assessment
onparents and the child care system is completed;
· infonnmg the Province of this and requesting an amendment to the directive that is in
the best interest of Ontario's children, parents and the child care system;
· maintaining a continued leadership role at OMS SA, to push for community
aSsessment impact studies before the implementation of any further provincial
directives.
Joan Tierne' a sole support parent of a 5-year old girl attending Huron Day Care said she
will lose her subsidy when the proposed change is implemented. This will have a drastic
effect on her life. She is being put in the position of choosing between continuing, high
quality child care for her child and her retirement future. Ms. Tierney posited she is
being forced to use her RRSP and risk her financial future because the Canada Pension
Plan will not be enough to support her when she retires. In addition, the amount of
money she will need to pay for child care will drastically increase her taxable income,
and she will incur costs for exceeding the 10% withdrawal limit each year. Ms. Tierney
pointed out that, as a single parent, she struggles each day to make ends meet; she
receives no child support and lives paycheck to paycheck. Paying full fee out of her
monthly salary is not an option but neither is moving her child to cheaper, unregulated
care. She has come to the conclusion that she is being discriminated against, along withiother parents. She asked that the Committee stop the changes to the subsidy criteria until
consideration is given to what this means to people like herself and other families in the
same situation. She challenged the Committee to rise to the occasion and to support the
parents and children of Ottawa-Carleton as it has in the past.
38
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
Replying to a question from Councillor Davis, the Committee's legal counsel,
Alexia Taschereau-Moncion, said the judgement could be made that this is a
discriminatory practice, however the Region has to implement provincial regulations. As
to whether this would fall under the family category of the Human Rights Code, legal
counsel said that, subject to doing the research, she thought a challenge to the policy
change could be through judicial review or through a Charter challenge.
Councillor Davis asked whether the Corporation would not have the recourse or the
obligation to take on a legal challenge if it considers something as a discriminatory
practice. Commissioner Stewart replied that a court ruling would be needed on whether
or not this is a discriminatory practice. In the past, when it was felt that provincial rules
were not in the best interest of the community, the department interpreted the rules in the
best interests of its clients. Mr. Stewart added there is less discretion to do this now, and
failure to implement the policy change would result in an audit and in penalties being
applied. A subsequent court ruling on whether or not the policy change is discriminatory
would result in a reversal of policy. Councillor Davis expressed the belief that, as a
Corporation, the Region has an obligation not to implement something it believes is
discriminatory. She put forward a Motion calling for legal assistance to be provided to an
individual or to a group wishing to challenge the provincial policy change.
Rachel Besharah. President. CUPE 2204. began by expressing her appreciation for the
work that has gone into finding a solution that will have the least impact on parents and
children, and on the fragile child care system. She made reference to recent changes in
the treatment of the Ontario Student Assistance Plan (OSAP) which saw many parent-
students forced from the system and into unregulated care. As well, inadequate funding
for Ontario Works child care has forced families involved in the program to place their
children in the unregulated system, or face losing their welfare benefits. Ms. Besharah
said the most recent policy change will force middle income families out, many of whom
pay partial child care fees. The staff report estimate. mat 900 children will be expelled
from the system. Those who work with children know the difficult journey they face as
they develop bonds of trust with their care providers. The provincial directive is short-
sighted and will directly impact on families after a lifetime of work. The latest Statistics
Canada figures show that only 39% of women and 42% of men are covered by workplace
pensions. Many families try to deal with the almost daily media reports that the Canada
Pension Plan is failing and will not meet the demands of the aging population by
investing in RRSPs. Their foresight should be welcomed and commended, not used
against them.
39
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
Ms. Besharah said the Committee is being asked to stand behind the values and principles
that have guided the development of child care services in the community for the past 25
years. This is in recognition of the important role governments play in the lives of young
children and in supporting families to reach their potential.
Colette Francis. a parent with two young children, said she was deeply troubled by the
change being introduced, as it will no longer pennit her and her husband to have or
contribute to an RRSP in preparation for the future. She called this an unfair policy that
punishes people like herself, who have no other means to prepare for retirement.
Mrs. Francis said if she is disqualified ITom receiving a partial subsidy, she will not be
able to afford the high cost of good child care and will have to consider placing her
children into cheaper, unregulated care. She said she and her husband are upset at being
forced between taking care of ourselves in their old age and being a good parent now, by
keeping their children in the kind of care that is good for them. She appealed to the
Committee to reconsider the implementation of the policy or to challenge the provincial
government in implementing it.
Dave Hagerman. Ottawa FederationQfParents' Davcares
Mr. Hagerman said that this unfair and discriminatory policy, along with the lack of pay
equity, the lack of funding for wage enhancement grants and other .measures have been
beating the child care community. It is getting discouraged because there seems to be no
light at the end of the tunnel. He asked that the Committee support Councillor Davis;
Motion to provide counsel for other entities wanting to challenge the policy change,
along with the changes to OSAP, through the courts. This would send a signal to the
community that the Region will stand up for what it believes in. He asked that there be a
Statement of Principle by a public body and by public representatives that a universally
accessible and affordable child care system is an essential part of the social inftastructure
in a modem society and that the current funding mechanisms are not working. Because
there is the Québec model to go by, it is difficult to argue that modem governments can't
afford this anymore. Mr. Hagerman said the Statement of Principle will help and
encourage the child care community by indicating that action will be taken. The
Statement of Principle can also be forwarded to OMSSA for support and to large
municipalities, encouraging them to pass a similar Statement of Principle. Mr. Hagerman
concluded by saying that the devastation wrought on families by these kinds of measures
is too high
40
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
Care
Ms; Service said many parents will be affected by the policy change. When a person is
self-employed, there are high and low moments, and there can be a loss of equity by
divesting oneself of RRSPs. Ms. Service pointed out there is a fuzzy line between
mandatory and voluntary pension plans. Many of the parents served at the Glebe centre
are from the downtown core. For them, it is not a question of finding cheaper child care,
its a question of finding child care. There are long waiting lists and few people in the
Glebe available to provide care. Ms. Service said parents will either have to go to the
suburbs or stop working and go on assistance. She called the Motions before the
Committee excellent, and she expressed the hope they will be supported. Councillor
Byrne said she appreciated Ms. Service bringing up the point that, if one is self-
employed, having to liquidate the equity of RRSPs can jeopardize one's ability to keep
one's business.
Glebe Parents' Da'
Sian Service. Board President
Fernando Felix. a parent. informed the Committee this, since the policy change has come
into effect, it has affected his ability to afford child care, and he has had to decide whether
to have another child. He said this has affected him deeply, because he really wanted to
grow his family. His only option is to go off work, have reduced income and have a stay-
at-home mom or eventually declare personal bankruptcy, because this is not part of the
equation in te!lls of discounting the subsidy. Mr. Felix called this very threatening and
discriminatory against working families who pay their taxes, and who try to do a good
job day in and day out. He said all he wanted was good day care assisted by the
govemment or by parents who can afford full fees. He posited this eliminates the middle
class because one is either very poor with a subsidy or very rich and pay full fee. Mr.
Felix expressed the hope the Committee will approve the Motion to provide legal counsel
and move forward with an objection to the policy change.
Speaking to her Motion, Councillor Davis said it is not hard to see how wrong the policy
change is, and that society is moving far away from equity. She indicated she has never
seen anything that cries out so blatantly and is so clearly wrong. She expressed her
support for all the Motions and she asked that the Committee do the same.
Councillor C. Doucet suggested that Councillor Davis' Motion be amended to include a
legal challenge to the aSAP changes as well. Councillor Davis said she would not
consider this a "fìiendly amendment" as she felt the Committee has not had muchoinformation about the OSAP matter and should have a report back if this is to be the case.
Chair Munter requested that staff provide some general comments on the applicability or
relevance of the asAP situation when it reports back to Committee on March 2nd.
41
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
Councillor Loney said there is agreement the policy change is horrendous and there can
be no good behind it. He said he thought his Motion was the fastest way to start moving
on this item, by telling the Region's senior bureaucrats that Council is looking for a
strategy to fight the change effectively. They will also have the opportunity to start
consulting with other municipalities who may want to combine efforts. Councillor Loney
thought waiting for someone to initiate the case, then coming to the Region for funding
would be a slower process. Staff have indicated that $2.5 million in child care subsidies
may be at risk, therefore it is worth the effort and the funds to fight the directive. The
alternative, i.e., paying $2.5 million, will be a harder sell. Councillor Loney said the fact
is this is a bad policy decision and the way to illuminate this is to proceed and probably
through the courts.
Councillor D. Holmes said there have been many instances around the Committee table
where the punitive policies of the Harris government have been discussed. The
Committee has had to recuperate its energies to fight attacks on women and children, and
the proposed policy change is just another nail in the coffm or organized and licensed
child care. Councillor Holmes posited the Province would prefer to sell child care to the
private sector, but since it is not profitable, the Province prefers to drive it out of
business. She said she really felt the need to take a stand on this matter, because it is so
discriminatory and it goes against every policy of the provincial and federal government
about people saving for their future and not having to rely on govemment pensions. The
Committee and Council have to be seen to be moving in a concerted way, making the
public statement that the policy is unreasonable and discriminatory and indicating that the
community will receiving backing in the fight against the directive.
Chair Munter said it was completely amazing to think that a government would
deliberately force a situation on people that could result in their being impoverished in
old age and prevent them ITom being frugal and carefui and setting money aside for the
future. He pointed out this contradicts everything governments have told people to do,
that is, plan for the future, be self-reliant; when people have done this, they are punished
by losing their child care. Chair Munter called this behaviour reprehensible and he said
he was pleased to hear there is energy around the table to take on this matter.
The Committee then considered the following Motions:
42
COMMUNITY SERVICES REPORT 41
Extract of Draft Minute
Community Services Committee
3 February 2000
Moved by L. Davis
Le
CARRIED, as amended
Moved by W. Byrne
WHEREAS. a 10'
comnanv with a comnan'
low-wae:e earner with exacI
small firm is to be forced to
care. and;
Ie who have been
this
frn
Council
and;
FURTHER THAT this Motion be circulated to all ree:lOns/counties in Ontario. all
three pal leaders. the Minister of Communi and Social Services and all local
MPPS.
CARRIED,. as amended
COMMUNITY SERVICES REPORT 41 43
Extract of Draft Minute
Community Services Committee
3 February 2000
Moved by A. Loney
That the Chief Administrative 01 ~
Social Services and the ReeiOl .J:!
implementation of the Province's llil
stratel!V to include consideratiol U
municipalities and other entities I ~
broueht to the Community Servicl ~Ol
CARRIED, as amended
Moved by D. Holmes
That the formal letter from the Ontario Muniçjpal_Social Services Association be
al ended to tbe report to Council.
CARRIED, as amended
613 724 4219 TO 95601380
44
cOMMUÑÏÏYSERVICES-REPORT 41
1
endix
t%uoclár¿on
ONTARIO MUN[CIP'AL
MUNICIPALrTtS DB L'ONTARIO
SOCI^t S'E'RVICJ;S ASSOCIATION. L'ASSOCIATION DES SERVICES SOCJAUX r)ES
1999
Ann Ma$$on, Director
Child Care and Community Services Branch
Ministry of Community and Social Services
Room 476, 4'" Floor Hepbum Block
80 Grosvenor Street
Toronto, Ontario M7A 1E9
17,
August
Ms. Masson
During the spring of 1999, staff from the Ministry's Child Care and Community Services
Branch and Management Support Branch delivered training on the new Fee Subsidy
Management guideline. OMSSA commends the Ministry On this training which updates
the existing (1988) guideline and brings together a number of key documents on curren
Ministry practices and requirements into a single document. OMSSA also appreciates
receiving the Evaluation Highlights and training Questions and Answers that were
recently distributed.
Dear
After reviewing these documents, OMS SA's Child Care Policy Committee identified a
number of policy and program issues still to be resolved. The purpose of this letter is to
bring these issues to the Ministry's attention as follows:
RRSPs are to be considered a liquid asset unl.ess they are locked in and cannot
be accessed under any circumstances until retirement. Many municipalities have
exempted RRSPs from the calculation of liquid assets if the client does not have
a pension plan, as is the case in many small businesses. Changes around the
use of RRSP monies mean that some people may have to use RRSP funds to
pay child care fees. They will now be ineligible for fee subsidy. Since many of
these clients are partial fee payers, it could significantly reduce the revenue fro
parental contributions. It would also appear to discriminate against persons
employed in small business.
m
.
629-1633
Family c9mposition determines income and, thus, affects the asse¡;,sment of
ability to contribute to child care costs. Under Ontario Works, persòns who have
lived together less than three years are considered a family unit. Both partners
are expected to contribute to the costs of child care. When determining fee
subsidy for child care, however, persons who have lived together for less than
three years are not considered a family unit. Thus, both partners are not
expected to contribute to the costs of child care. The rules appear to be
inconsistent across the two program areas.
FAX: (905
,
629-3
90'
<1W2 TELEPHONE:
MrSSISSAUGA, ONTARIO L4W
00.
VNTT
720 TJMBERLEA BLVD
.
OFFICE:
BUSINESS
P.ø3/ø6
A second review of Form 1 must be completed for new applications ànd at the
time of the recipient's regular fee subsidy review. This is a more stringent
requirement than for Ontario Works and will result in increased administrative
time and cost for municipalities. .
613 724 4219 TO 956121138121
45
COMMuNITŸ SERVICES REPORT 41
·
The Ministry states that all overpayments should be calculated and collected
including all administrative overpayments. This could result in increased
administrative cost and client hardship.
·
Finally, training on the new Fee Subsidy Management guideline was held in nine
communities, including North Bay. OMSSA congratulates the Ministry for
providing training in northem Ontario. Are there future plans to conduct more
training in the north for municipal members who were unable to attend the
training in North Bay?
·
Thank you for considering our comments on the new Fee Subsidy Management
guideline. OMSSA welcomes the opportunity to work with the Ministry on this important
initiative.
G:\POUCYlCHtLDlPOL_COMMl19991f=Ub,idy
Sincerely
Kim Wamer
President, OMSSA
COMMUNITY SERVICES REPORT 4 46 613 724 4219 TO 95601380 P.04/06
905 629 1633
_h 416 321 eS?Ø TO 99056291633 p.e2/09 ,
"lfQ,Iry'Of MI"'I'.,acIIrØ. ® Ontario
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Rm. 478. 4th ~L, Hepbum Iliad(
eo c.oe- Sweet
To",""" o.,L. M7A 1E9, (416) 3V-4865
September 2. 1999
Kim Warner
President. OMSSA
5720 Tirnberlea Blvd. Unit #100
Mississauga, Ontario
L4W 4W2
SUbject: Fee Subsidy Management Guidelines Training
Thank you for your letter of August 17, 1999 regarding the Ministry's Fee Subsidy
Management guideline. The following Information responds to the Issues you
raised as a result of tile updated guideline and the !r.Iining sessions that were
designed to support Delivery Agents and Regional Offices in preparing for the
change In nesponsibi/ities.
RRSP$
It is Important to know that the Ministry of. Community and Social Services
(MCSS) policy ~3rdin9 the treatment of Regi$tered Retirement Savings Plans
(RRSPs) has not changed. In July 1993 and April 1995, child care fee $ubskly
administrators were advised that RRSPs were to continue to be treated as liquid
8S6ets for the purposes of needs testing. A few areas indicated that local
practice regarding the treatment of RRSPs varied from provincial policy and
compliance with provincial policy WQuld result In service disruption for some
families. MCSS agreed to permit some areas lIexlbillty in their. practi'œ, pending
a provincial review of the RRSP Issue. M.a result of the provtnclal review. the
Child Care Fee Subsidy Management Guideline (distributed to child earn Delivery
Agents in April 1999) reiterated that RRSPs are 10 be treated as liquid assets.
In determining eligibility for fee subsidies, the miniGtry has always considered a
person's ability to pay for child care to be linked to available income. rather than
to totallncom8. COnsequently. the amount that a family can keep In an RRSP is
limited since these funds are easily liquidated. Employer pensions are exempt
;:IS assets. These pensions are mandatcry and part of the terms and CQndltions
of employment; therefore, employees do not recalva this money In hand,
slmilany, RRSPs that are locked In and cannot be accessed under any
circumstances until retirement ..re exempt.
~2I1{o£l\I'!
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P.05/06
613 724 4219 TO 95601380
905 629 1633
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COMMUNITY SERVICES REPORT 41
F.03/09
To assist with the policy ttanaition process. the Child Care Foe Subsidy
Management GUideline prollides guidance to Consolidated Munldpal Service
Managers/Delivery Agents. The Guideline recommends a transition/grace policy
that is not 1ØS5 than 8 months and not more thøn 1 year to enable families to
adjust to a change in financial assistance.
0510 TO 9905529163:3
327
416
..J"
-.~
These changes and pfQQeSgeS are desj! l1ed to be fair to families who are mast In
need, and ensure consistency among Ontario's municipal Delivery Agents' child
care policy apptlcatlon.
Family Composition/Co Reaidency
The reason for different practices in the appllcatiOl'l of co residéncy poliçies in
Child Care programs and Ontario Wor1cS programs Is grou'Ided in legislation. The
Child Care programs differ from Ontario Works since they are dG$igned to meet
the needs of a broader population, low income wor1cing families.
Child Care legislation. the Day Nurst/ries Act. does not provide direction
regarding couples who cohabitat, therefore the Family Law Act's definition of
spouse Is used as the legal reference for child care fee subsidy applications
since it includes oohabitation. The Ontario Wor1cS leglslallon includes a specific
dlrealon for situations of 00 residency that govems the pOlicies.
Second Signature/Review
A second signature/review of the applicantlreciplenfs file and/or Form 1 ha5
been a long standing practice and aCknowledged as a best practice by the
Provincial Auditor. It Is not intended to impose an administtative bunden but
rnther to ensure that the process by which subsidies are alloted Is free from bias
and that Individuals are treated fairly. For ames that have not integrated this
accountable business practice. the administtation process will need to include a
$econd signature/review. Whh the aid of technology, the new Child Care
Management System is expected 10 streamline administration processes tl'lat are
time efficient and effective. It is expected to contributé to eosufing that
procedures and prOC89$Ð& are accountable.
Overpayments
To a&&ist with the recovery of overpayments, Delivery Agents ere encouraged to
establish an overpayment policy. This policy should include a prol'8ted translllon
payment to enable parents to repay the overpayment in a negotiated ¡¡metra"",.
Th.. new Child Care Management System Is expected to streamline
admInistration processes that are time efficient. and effective and minimize
overpayments.
Future Training
Thel'ft are plans to conduct another training session in Northem Ontario this Fal
COMMUNITY SERVICES REPORT 41 48 613 724 4219 TO 95601380 P.06/06
905 629 16$3
416 327 0570 TO 9905&291633 P.e.va9 .
OMSSA Child Carn Nelwod:ing Committee. Qs & As
In an effort 10 share consistent Information with Delivery Ager¡ts and Ministry
Regionsl OffiCØ$. 8 set of Os 10 As that responded fa questions raised by
OMSSA's.Child Care Networking Committee were distributed 10 stal'fworking in
the management of child C<lre. The initial set of as & As resulted In several
requests to clarify a few of the questions and answers. , have attached a copy
of the revised as & As to provide needed clarification and debit
ìl1ank you for bringing your concerns to my attention. I will keep your concerns
in mind in ongoing discussions as v.e continue to Improve Ontario's Child Care
system. 11 you have any queslJons and/or require additional informallon
regarding Fee Subsidy Management, please contact Carol Ann Young (416)
327- 4869 or Kathleen Naeyaert at (416) 325-5329.
Vours s!nœrefy,
V"'" D j-<>-'
Ann Masson
Director. Child Care and Community Services Branch
CÇ Elizabeth Wigle. Chair - Child Care Networking Committee
3
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