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November 28, 2000 Agenda ORDERS OF THE DA Y FOR TUESDAY, NOVEMBER 28TH 2000 AT 9:00 A.M. ORDEI1 1 st Meeting Called to Order 2nd Adoption of Minutes - ~': Disclosure of Pecunia Presenting Petitions, , PRESENTATIONS Employee Recognitio (see attached list) Motion to Move Into" mmittee Of The Whole Counci Reports of Council, C ,ide Boards and Staff Council Corresponde e - see attached ....3eting held on October 24,2000 nterest and the General Nature Thereof Presentations and Delegations 3rd 4th PAGE # 5th 6th 7th 1 2-115 Items for Consideration Items for Information (Consent i) ii) 116-130 131-201 Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members ">\ Notice of Motion Matters of Urgency -Camera Items - see separate agenda ecess 8th "'"/ 3) Motion to Rise and Report the Committee Of The Whole Recommendations from Consideration of By-Laws ADJOURNMENT Motion to Adopt 9th 10th 11th 12th 13th 14th 202-207 LUNCH WILL BE PROVIDED Orientation - Kettle Creek Inn - Port Stanley Counci Warden's Election - Administration Building County Council Meeting 2:00 P.M. 7:00 P.M 9:00 A.M November 30, 2000 December 12, 2000 December 14, 2000 EMPLOYEE RECOGNITION - NOVEMBER 28. 2000 COUNCIL MEETING Library (Main Branch) Library (Bayham Branch) (full-time) (part-time) 15 years 10 years LIBRARY SERVICES B. Frank Clarke Colleen R. Devos Bobier Home Terrace Lodge Bobier Home Bobier Home Elgin Manor Elgin Manor Elgin Manor Elgin Manor Bobier Home Terrace Lodge Elgin Manor Elgin Manor Elgin Manor Elgin Manor (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (full-time) (part-time) 25 years 20 years 20 years 20 years 20 years 1 0 years 10 years 10 years 10 years 10 years 1 0 years 10 years 10 years 10 years HOMES Ruth VanBree Brenda M. Collins Gloria Cowell Margaret Dyck Jewel A. McKenzie Grace K. Beal Garry A. Hepburn Linda G. Johnstone Laurie Nesbitt Irene Pridham Amber L. Siple Arthur R. Skinner Linda L. Taylor Wendy E. Liebregts Land Division (part-time) ¡ 15 years ADMINISTRATIVE SERVICES Susan Galloway REPORTS OF COUNCIL AND STAFF November 28th. 2000 Councillor/Committee Reports Paae # (ATTACHED) n Review 2000 - The Year Warden McPha 4 (ATTACHED) Association Annual Report (ATTACHED) Land Division Committee Clutterbuck, Elgin Tourist Mathew Schafer, Councillor 6 12 Staff Reports Tenders, Harvest H, Geurts, Elgin County Tree Commissioner - County Woodlot Lots 1,2, Conc. IV, Central Elgin (ATTACHED) Paae # 14 C. Watters, Manager of Engineering Services - Maintenance Agreements (ATTACHED) 18 C. Watters, Manager of Engineering Services - Intersection Safety Improvements Centennial Road (Elgin Road #28) at Elm Line (Elgin Road #56) (ATTACHED) 45 County C. Watters, Manager of Engineering Services - Intersection Traffic Study at Roads #73 and #52 (ATTACHED) 48 Analysis C, Watters, Manager of Engineering Services - Intersection Accident (ATTACHED) 50 Allocation C. Watters, Manager of Engineering Services - Structural Replacement (ATTACHED) 53 Museum Report L. Veger, Director of Financial Services - Elgin County Pioneer (ATTACHED) 54 L. Veger, Director of Financial Services - Elgin County Pioneer Museum - Resolution re: Naming of Agricultural Room in Administration Building (ATTACHED) 56 (ATTACHED) Director of Financial Services - Connect Ontario 2 L. Veger, 57 2 71 M. Fleck, Director of Homes and Senior Services - Elgin Manor - Sewage Treatment (ATTACHED) 83 M. Fleck, Director of Homes and Senior Services - Elgin Manor Rebuild Project (ATTACHED) 85 M. Fleck, Director of Homes and Senior Services - Inspection of Homes by the Fire Marshall (ATTACHED) 87 M. Fleck, Director of Homes and Senior Services - Policy and Procedures - Homes Volunteers (ATTACHED) 108 C. Bishop, Manager of Library Services - Archives Activity Report (ATTACHED) 111 C. Bishop, Manager of Library Services - Southern Ontario Library Service Trustee Council (ATTACHED) 113 C. Bishop, Manager of Library Services - Records Management Workshop ATTACHED) 115 S. Heffren, Deputy Clerk - Replacement of Land Division Member (ATTACHED) -.3 Counci Report To Count Warden Duncan McPhai From 2000 n Review November 16th 2000 - The Year Date: Subject: ntroduction It is customary, at the end of each year, to review the highlights and activities of the County. Let me begin by thanking my Council colleagues for their support throughout the year. As a Council, we have benefitted from the advice of a knowledgeable and dedicated staff team. We have truly worked together. I am proud of our collective achievements. As indicated above, the following presents some of the year's major accomplishments - be assured that progress was made in many areas; too many to mention at this time. We have also commenced a number of important initiatives that require additional attention over the next year. hliQhts For 2000: we recognized the first male and first female born in the County (Millennium Babies) we participated actively in the establishment of the TransCanada Trail we developed and presented to the Federal Government a municipal action plan and funding strategy for the Port Stanley Harbour County assistance to Lower-Tier Municipalities continued with engineering advice, labour relations assistance, and emergency planning co-ordination, among others co-ordination of the OPP contract with the six participating municipalities was spearheaded by the County, bringing more officers, greater police visibility and accountability we retired the debt for the construction of the Bobier Villa with an official 'mortgage burning ceremony' we supported our agricultural community through an enhanced grant to agricultural societies an adhoc committee was formed to follow the pulse of the agricultural community, which was well received by the agricultural federation we renovated and expanded the Rodney Branch Library and made improvements to the Aylmer Branch we supported the St. Thomas-Elgin Art Centre and the YMCA with financial contributions despite provincial cutbacks we increased our Roads Construction Budget to protect our infrastructure we provided the Tourist Association with a one-time grant for the installation of tourism signage H · · · · · · · · · · · · 4 -2 we assisted people in Walkerton through a donation we provided continued financial assistance to the STEPS program to enable that group to assume responsibility for the program we assumed responsibility for Provincial Offences Act activities through an agreement with municipalities a grant in the amount of $38,000 was allocated to the Four Counties Health Services · · · · time and effort to nitiatives: items were introduced in 2000 and require additional Onqoin The following complete: We dedicatèd a room artefacts and historica completed this year We challenged the Federal Government on its Drainage Policies as they related to the fish habitat to ensure fairness and accountability - we are awaiting a response from them We set aside funds to establish a County Archives - the implementation of this new function will be a priority next year The construction of the new Elgin Manor should commence next summer - the construction phase will be challenging and rewarding in the County Administration Building to house agricultural lIy significant materials - renovations are expected to be · · · · Conclusion: 2000 has been an active and rewarding year for all of us. We have accomplished a great deal and there is more to do. I am especially proud of the manner in which we have addressed difficult issues and each other. Again, thanks to Council and Staff for making 2000 such a memorable and gratifying experience. Yours ~ ",,(-€/ -- truly, 5 McPhai Duncan J P:02 TEL: 519-537-0SS0 Thomas - Elgin Tourist Association Report 2000 6 MUSEUM ELGIN MILITARY St. 17:40 NOU-1Ø-00 P:ø3 TEL:S19-637-øSSø MUSEUM ELGIN MILITARY 17:4121 NDU-lø-øø 2 Talbot Trail: Re - signing of Talbot Trai Talbot Trail Yard Sales Talbot Trail- Christmas in the Country Talbot Trail- Christmas decorating contest · · · · of Elgin) We want people to explore the Talbot trail.. ,and the wonderful little side trips to places like the historic village of Sparta, the bustling harbours of Port Burwell, Bruce and Port Stanley, the wineries, farm markets, the Rhea farms, golf courses, gift shops, museums and art studios... so much to discover on a peaceful, pleasant drive. (County wide for the best (30,000) 40,000 for Michigan 40,000 July/August for Southwestern Ontario 00,000 Christmas for Southwestern Ontario 50,000 Stratford Newspaper Publications: Visitor's Guide 2000 Elgin County Map 2000 Talbot Trail Yard Sales - Flyers (35,000) Talbot Trail Christmas in the Country - Flyers Placemats for Christmas in the Country Daytripping: 1 1 · · · · · · to September 2000 the Country levision Advertisements: Rogers Cable Ontario: May The New PL: Talbot Trial Enroute: Yard Sale and Christmas in 54 x 30 seconds commercials 5 "PR with Susie Burgess" · · · T Thomas - Elgin Thomas: Booth was operated by staff of the St. in St. This was the first year the Tourist Tourist Association. Tourist Booth Booth 120 visitors a day utilized the Tourist 80 to n July and August litary the Elgin Mi Student: 3 Students worked through the summer months (in partnership with Museum) for the ETA in Port Stanley/ Port Burwell and St. Thomas. , 7 P:04 TEL: 519-537-0580 MUSEUM ELGIN MILITARY 17:40 NOlJ-1Ø-00 3 intourist.com: el The tourism website was updated on a regular basis. The$i . . ram complete the program shortly, we wi Thanks to Elgin County Counci - Duttnn-I>unwich: Kiosk: This structure at the 401 Shell Service Center on the 401 has been repainted and the electrical repairs completed. The information available on the panels requires input from the Municipalities so thet the information can be printed and functional for spring of 2001. Please note that we are volunteers with limited hours and our own businesses to operate. 401 .rist InformatjOIl To . . The Tourist Board is a representation of the entire County, as well as the City of St. Thomes. We are especially happy to have representatives from Sparta.Traders Guild Port Stanley Business Association, the BIA in Aylmer and the 3 Chambers as Board members. Touri n 2000 we established Committees for the following The Board meets once a month. · Marketing & Promotions · Signage · Memberships · Talbot Trail Projects · Agritourism Thomas the St Merit from We were honoured to receive the Free Enterprise Award of Chamber of Commerce for the year 2000, Finally, we would like to thank County Council for their gracious support of Tourism In Elgin County. We look forward to a continued partnership between the County of Elgin and the St. Thomas - Elgin Tourist Association and hope that this partnership will be both lucrative and beneficial for all involved. Debra Seabrook Secretary 8 Carl - Wilhelm BienefeId President P:0S TEL:S19-537-0SS0 Simplified MUSEUM Rocket Science ELGIN MILITARY 17:40 NOU-10-00 . We generally shy away from any political discussions in Daytripping, but we' ] make an exception now and again if tourism is involved. This is one of those times. I should point out that this article will be directed to Ontario residents more tJuu¡ our visiting readers, but I think you'll all See my point, regardless of where you hang your hat. Municipal el.ctio", a.re on the horizon again. In November we'·ll go to the polls to elect Our mayors and councillors and they will be ollering us many reasons to do so. Some will possess the ability to speak very loudly and will be. able to accentuate their opinions by waving a pointy finger. That makes us melt every time. It must. If it didn't, we wouldn't have so many of Our leaders shouting out promises and pretending that their index finger will direct the heavens to make it happen, What really watlers of Course Me the issues and where candidates stand on the issues that matter to us as individuals, Municipal leaders have no control over the national debt, health care or how m..wy sludents Cd11 be crammed into ð. cla.5sroom, so we shouldn't hold them accountable for such things. The likelihood of a candidate lowering our tax rde wlùle improving onr quality 01 life ,is what makes us choose one person over another. Very few politicians seen¡ to t.h.ink that towism is important to their respective commtuùties and it is rarely an election issue. It should be, and relegàting tourism to the backbum.r yeM 4!'ter year is slowing growth in many axea' that DaytrippJng covers. One of the oOtuities we work in CðJ1ned their entire tourism department last yeax beoau.e it had run into finanoial trouble, They had apparently expected a couple of self-managed individuala to promot!' the county throughout the: year, develop De'N oventS. ma.na.ge a website, create ø.nd d.istribute a trav.l guide and. r"'se the funds to do it with little or no support, guida.nce or backing, It was only a matter of time before it failed to work. Too much of their time would have been spent trying to stJiy aIIoat and the more suooessM they were in attracting vi.ilors, the quicker they would gu under. In other words, they did their jobs and potential visitors started co.!ling to the pol!1t thot they couldn't keep up with the growth. The oounty didn't step in to congratulate them or offer to lend. support and it didn't capitalize on the opportunity to exp4Dd its .eoond largellt industry. They neoded the county to invest ill tOMsm, .0 they Were shut down. /' ( / , ""-, 9 P:0S TEL: 519-S37-05S0 '" 'All the work that had been done in years put was thrown away. That county did not hAve 0. travol guide in tourism centrc~ this. put summer. You ca.nnot call their visitor information line. no one is rea.dily a.va.i1a.ble to help you bring bus toW's Into the area and the website iliat onco existed, doesn't. Within 4 few yea.n, it is likelY thAt someone will wonder why in the world there is nu t0ur15m &.Ssocía.tion and they'll set out to " form one. They'll have to stJlrt fresh since everythJ.ng that once existed was thrown in tho trash but after two years or more of perseverance and dedication they'll have almost regained the stature that waa once enjoyed. Then, inevitably, they'll get too succesaful to do their jobs properly o.nd will need the politicians to reallze that tourism is an indust!y that, or.at.. jobe, brings money into the com!Ilu.nity, instills a seDse of pride in its citizens o.nd i. worth investing in. ThAt w!1l be the time for another critical decision, This particular county won't have to wony about sny such decisions lor a lew years at least, since they've quite NcentJy destroyed all optimi.m IIJldare already well ~elUnd other mu.niç!paJItie. In attracting visitor.. However, Daytrlpplng Is distributed in eleven counties and many more town. and cities where tourism is mired in that critical growth stege and optimism is still alive and well, L<mdon, Wìndaor-Essex and Stratlord have b..n ahead of the pack for .ome thue and it is obvious that tourism is an. important part of the1r respective economies. However, while London is fairly well promoted, surrounding Middles-ex County· doesn't even hAve a coordinated eVents list. Perth County !Ilu.t be relying on the .tr.ngth 01 Tourism Stratford and hoping to leed on the leftovers, but it ¡s a beautiful area.that could do very well with . ~ma11 investment. Haldimand-Norfolk, Chatham· Kent, Brant and Huron Counties are doing fairly well, but none of them are capable of being proactive, Whether they know it or not, they lack the resources to make the impact that they are capable of. They are also prime candidates for one of these bed decisions at the county level. The next council elected could slice their budget in hal!, delivering a sure death blow. On the other hand, the next leaders could rea.lize how much tourism is aflecting the local economy and they could treat it like the Industzy that it is. Many towns are in a similar boat. Some are getting by just fine due to the overwhelming strength of dedicated volWlteers, but promotion take. money and even tho most dedicated volunteers must tire of being told that they're on their own when it comes to funding. If they're working their butts off trying to promote the eommu.nity, woultln't It be 1m lor the community to chip in. This may be a ¡ongshot, but should,,'t our leadar. off« leaderehip? A minimal investment in most smð.11 towns where thetfl is tourism po1.«mtial would make a. world of difference, but it is rare for politicians to alloca.te even one doUar for proa.ctJvc tourism promotion. MUSEUM ELGIN MILITARY 17:40 NDU-10-00 /. / " ~ o 1 P:la7 TEL:S19-537-laSSIa \ MUSEUM The best example of a screWlld up sItuation is in Elgin County, It has endless potential with dð$tinations includiJ¡g Lake Erie, St. ThomAS. Sparta, Pinecroft, Port Stonley and HighwAY #3 which corri.. visitors from one scenic end of i.t to the other. It is <ù.o bl....d with a large number 01 people who would do anyth1l1g to promote tourism and their volunteers ore doing a great job of promoting Elgin with minimal reSOlU'ce.. They have a good travel guide, website, toutism booths, creative CAIIIpaigns and are in contact with their membe..hip on a regular basis. The problem ¡s that they're doing it all with about $35,000 to $50,000 a year which will never'be enough to address the audience they need to reach. It may sound like a lot, but they could spend $35,000 on One ad in one American travel magazine, II promoted properly, visitors will flock to this area, shops will open up and jobs wilt be created. In tun¡, resid.nts willlw.ve more money to spend and more door. will open to accommodate them, Less people will be on unemployment and welIare and the entire economy will be stronger as a result. It's not rocket scienoe! Every business there is promotes itself in one way or another to attract custolllers. II it doesn't, it fails. Tourism is OJI investment. This November, you should consider voting for the candidate who Iw.s enough hOllletown pride to realize that visito.. will come it they are encouraged to do so, and enough business sense to know a good investment when they See .one, I'm happy to ..e a v..t1y improved situation in Sarnia·L4l11bton and am proud to be Involved in the changes that are taking place. Tourism had been growing so rapidly that the st.1.ff were barely able to keep pace with the demand. for their time. It was time for one of Ulose critical decisions and, when all 01 the experts agreed that the OJISWer was to invest in tourism for at least the next three years, the politicians listooed and led the way. It is difficult to explain just how much of OJI immediate impact Ws has had on the optilllíSIII in SarnJa·L4mbton, but community pride i. bubbling over like never before. It's long overdue anrl VelY good to s.e. Wherever you live, ùe sure to cast your vote t!ûs November. j( you happen to live in Sarnia, vote for Mike Kelch,.. he de.erves it! Thanks for Readmg! Mark Moran, Publisher ELGIN MILITARY 17:4121 NDU-10-lal2l I , "-" 1 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5V1 PHONE (519) 631-1460 FAX (519) 633-7661 COUNTY OF ELGIN LAND DIVISION COMMITTEE November 8, 2000 The Warden and Members Elgin County Council 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Attached is a report of the number of severance's dealt with by the Land Division Committee for the period November 1, 1999 to October 31, 2000. Trusting this is satisfactory. J ~V/) truly, Yours Mathew Schafer, Chairman Land Division Committee /sg Att. , LAND DIVISION COMMITTEE REPORT November 28th Meeting, 2000 I To the Warden and Members of the Elgin County Counci The Land Division Committee reports as follows: LAND SEVERANCES NOVEMBER 1,1999 TO OCTOBER 31, Ease. Def. R.0.w. or Lease Tabled 2000 Ret. S.D. N.L. E,L. N.G. G.C. 4 3 1 1 3 2 11 1 3 4 5 12 4 19 6 5 5 10 1 5 6 7 4 14 34 8 26 12 15 AYLMER BAYHAM CENTRAL ELGIN DUTTONIDUNWICH MALAHIDE SOUTHWOLD WEST ELGIN 8 1 2 18 6 10 55 2 29 2 Retirement Lot Easement Right of Way Lease Deferred or Tabled Ret. Ease. R.OW Lease Def. or Tab. 9 113 Granted Conditionally Not Granted Existing Lot New Lot Surplus Dwelling (130) TOTAL G.C. N.G. E.L. N.L. S.D. 8 4 Full Days Half Days Number of Hearings ALL of which is respectfully submitted Mathew A. Schafer, Chairman. 11/16/00 14.19 Page 4 of 5 631 5026 519 A Kettle Creek C From REPORT TO ELGIN COUNTY COUNCIL Fr'om: Hugh Geurts - 'Elgin County Tree Commissioner' Cone. IV. 2, Lots 1, Tenders. Harvest November 07, 2000 Subject: County Woodlot Central Elgin Date: Introduction: Further to Council direction, please Lind attached two tenders for harvest ofthe Elgin County wood!otlocatcd at Lots I, 2, Cone. IV, Central Elgin Discussion: The Tree Commissioner invited six companies to tender on the County woodlot, arc logging contractors who specialise in commercial harvest of pine plantations. tender asks for contractors to bid on the 1,000 board feet for Red Pine, Wl1ite Pine and Larch. The following six logging companies were contacted to submit Quotes These The yea'r s Larch thi 111 Penguin Poles- (.Lloyd Brubacker) - Declined - not working this area Provincial Conifer ( Marlin Schwartzcntrubòt·) - Declined - no interesl )-T. Piggot Entell'rises (Harold Piggott) - Quotc Submitted Dryad Services (Dave Smith) " Quote Submitted Townsend Logging (Danny Vezina) - Declined -too busy to Lee Logging (.TOM Lee)- did not return inquiries tender The two attached quotes are submitted by Dryad Services and H. Piggott Bnterprises. Logs will be scaled before leaving the yard by myself, Greg Greer or Ron Drabick of GWG ResourceslDearleap Consulting, Funds wi1\ be put inlo a general reserve that is lo go back into improvcments to the woodlot such as trail improvements, woodlot ma11agcment and wildlife facilitics. Enterprises, be responsible for a $2,500 retainer to the Coul1ty Recommcndntion: That County Council accept the tender of H. Piggott Contractors wi /Ä¿ 0· -~* <-...J <.: ,.....;;ao- ..- Hugh Geurts e Commissioner .- a For Submission M.G. McDonald. Chief Administrative On1cer 4 1 11/16/00 14.19 of 5 Page 3 5026 631 519 Xettle Creek C.A From . .' I Harvest-99-01 Elgin Woodlot ( Hereby , II. ---' representing the £inn of offer the follOWing prices per 1000 board feet. 1,000 board feet 1,000 board feet 1,000 board feel per per per -' S $ S White Pine Red Pine Larch for the purchase of marked standing timber located at Lot 3,4 Concession 2, Central Elgin,' I, agree 10 abide by the conditions of sale as presented in the tender package . I also hereby agree 10 subn1il the security bond in fuJl for the timber before any cutting commences, payable to the County ofElg!n 1 n'Ol hereby anticipate Signed Fim\ I '\ ( --1-'. '1-;c. Address Telephone $. $, $ MBF'" MBFc MBF= .. ... ... per 1,000 board feet per 1,000 board feet per 1,000 board feet While Pine $ Red Pine $ Larch $ $ Final Price /1/, /"~c. ¡... Y.:> _. (::; ~ t~'''ð- 5 1 ~ From. Kettle Creek C.A. 519 631 5026 Page 2 of 5 'rum. ~ø~tlc Cr..k C.A. ~l, :¡¡ _ SO~6 J'ail<ll J ,,= ( . ,;~~Ht0.9_ .1.'\..19 ( Elgin Woodlot R2.n·est-99·01 I, I)" ¡ ¡;r\ E ~....i þ ,repre:;er.ting tM firm oi ~ !:oS.. Hereby offer the following price¡¡ perl 000 board r"el. . 1./' ¢ ;.1 'oI!Whlte Pine $ "J3 <'>'0 per \,000 boardfee\ ~ J' . ¡N' ..,Red Pi~e $i!>3~ ~ J'er 1.000 boarHect \~. ~ PI::.\ GCf . o..Se.II\)~ 1<1' L,.nrcn sQ>. pet 1.000 baud feel ~ ~ r.á "'\.. ~ .' c:..o " ro:!" ~~ /r!.:J"~'t;';¡ T... '1& I~ ¡J!~?J.1 for the pUJcb~ Qfmarke.d sllII1dins dmbet localed al Lot 3.4 ConeesBion 2, n - èlgln. . I, asrce 10 abide by !her conditions of talc Ita pM$Cnted in the lendcrpackage . I al80 hlnb)' allf"" 10 sub",;llh" .""un!)' bond in fI\1I for Ihe limber befòrtl Bn)lcutting commences, pa.yable to Ihe ~unly ofl'.lgÍn se.n:"tj b.:nùJ cC 'J,)6"Þ'P.- I hereby Ø1Ilpate a sian date of f)pc 31 " .~ Signed ~ H;'¡ f.¿,,:¡jt l"ir:1)-Df~o...J 5.,.f )¡t:'.P. ~. Addreu f( ¡(-Ii I J12d. ðlld- '1,)OH -''': D Telephone I,$/~) 79':J^/~-79 - cc:II';1"/ 373- 2.319. Finl\ Timber Volumc~ (To be oomDl~led at the tnd ofharvesÙ '- " , Whi\o Fine !i per 1,000 b04rd feol .. MB¡;'" I: Red Plno $ per 1,000 bOill'd feet · MBP'" $ - Larch $ per 1,000 board feel * . MBF" S - ' FinaJ 'Price $- C 1 6 19 14 11/16/00 of 5 1 Page 631 5026 519 Kettle Creek C.A rrom will quote highest quotations and the any or a1 to reject Terms and Conditions The County of Elgin reserves the right not necessarily be accepted The successful bidder must put forward with the tender a copy of liability and property insurance of not less then two million dollars, The County of Elgin must be named as co-insured. Workman's a copy of Certification for put forward with the tender CutterlSkidder certificates for a copy of tender must must put forward with the applicable machinef)'. The successful bidder Compensation The successful bidder all individuals operating 5.2000 These include yellow slashes, timber by no later then March staff may be cut. bidder shall cut and remove said standing Only trees marked in yellow paint by County dots and X·s. All marked trees must be cut The successful debris which fall on neighbouring private property shan be removed at once and .n tops and broken branches shall bc cleared back onto County property immediately. All trees such as be at the risk of the the timber shall to removal From the time of payment of the security deposit successful bidder. No timber cutting is to commence until the County of Elgin has received specified security bonds and the County has accepted,. in writing:, the tender of the successful bid, The County reserves the right to restrict logging to periods which will be beneficial to good forest and land management. Should unfavourab1e conditions persist, the County will review requests for work and time frame extension Any damage to roads, structures, drains, fences or lands, must be repaired with all costs of repair bome by the contracted logger, to the satisfaction of the County prior to completion of this cUlling operation. If the Logging contractor dccms that any structure is in such disrepair that damage ís unavoidable, this infonnation must be communicated to, and agreed upon in writing, by the County, At such time the County may exempt the Contractor from this clause ..\ while conducting statutes, acts, law. and al The successful bidder also agrees to abide by matters pursuant to this timber sate. Every effort must be made to minimize damage to non marked trees beyond those utilized for bumpers. If, in the opinion of County Staff, the contractor is failing to meet good halVest practices, the operation wí11 be halted until such time as the County deems work will continue in an acceptable manner. 7 1 ,. REPORT TO COUNTY COUNCIL JUSTIN LAWRENCE, ENGINEERING SERVICES FROM 19,2000 MAINTENANCE AGREEMENTS OCTOBER SUBJECT: DATE Bowsher, Gibson & between the County and with Hennessy, maintenance contract n conjunction the Introduction The Engineering Services department has, Carrie, created an agreement to formalize each of the lower-tier municipalities Discussion On April 27, 1999, County Council adopted a resolution to draft a formal maintenance agreement with the lower-tier municipalities. Engineering Services produced this draft agreement with the County solicitor and submitted it to County Council on December 16, 1999. County Council adopted a resolution to forward this draft agreement to the lower-tiers for their approval. The comments of the lower-tiers were compiled and included in the current draft of the maintenance agreement. Before signing of the maintenance agreements can take place, both the County Council and the lower-tier municipalities must adopt resolutions to formally accept the agreements in their current form There are many reasons why these maintenance agreements are required. Drafting a formal agreement of this nature clarifies any potential ambiguities or misinterpretation of responsibilities, now and in the future. Further, it takes the intent of the Restructuring Order and puts it in operational terms by clearly defining those responsibilities Frank Cowan and the County solicitor both suggest a definite need for a formal contract such as this to mutually protect all parties against liability issues and minimize to potential for misinterpretation. This document shall also ensure that minimum standards are met and services are consistently rendered across the County. Finally, this agreement shall formalize and compile many issues that may be only verbally understood or are present in many separate documents. Some of these issues are: responsibilities of boundary / shared roads and structures, payments to municipalities, time frames, insurance, traffic signals / beacons, inspection, sub-contractors, Trans-Canada Trail/ London Link sections, disputes and notices, more It should be noted that the minimum standards as set out in this agreement are not restrictive than the current municipal standards in effect and being met at this time Page 2 8 1 Page 2 JUSTIN LAWRENCE, ENGINEERING SERVICES FROM 19,2000 SUBJECT: MAINTENANCE AGREEMENTS OCTOBER DATE Discussion cont. Including a copy of each of the seven maintenance agreements would make the counci packages too large, Instead, the body and schedules of West Elgin's agreement has been included and the differences between this one and the others are as follows >- Dates >- Names of signing officers. >- London Link section added to Southwold's and Central Elgin's agreements >- Schedule A - Description of Roads and Bridge/Culvert facilities >- Schedule B -1 Colour plan of roads >- Schedule B-2 Colour plan of bridges and culverts >- Schedule D - Payment schedule >- Schedule E - Traffic Signals and Beacons >- Schedule F - Trans Canada Trail/London Link Conclusion To complete the final copies of the maintenance agreements between the lower-tiers and the County, it is necessary to have both parties adopt resolutions authorizing their intent to enter into the agreement. maintenance agreements the Recommendation THAT the County adopts a resolution to formally accept between the County and the Lower-Tiers. and, the to THAT Engineering Services forward the final draft maintenance agreements back lower-tiers so they can adopt resolutions to formally accept them APPROV:~R SUBMISSION CLAYTON D. WATTERS, MANAGER ENGINEERING RVICES ~~ LAWRENCE, P.ENG ERING SERVICES MARK LD CHIEF ADMINISTRATIVE OFFICER 9 1 DATED this day of 2000. BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN - and - THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN AGREEMENT Hennessey, Bowsher, Gibson & Carrie Barristers and Solicitors 99 Edward Street, 2nd Floor S1. Thomas, Ontario N5P 1Y8 SHG:sb 20 THIS AGREEMENT made in triplicate this day of 2000 BETWEEN: THE CORPORATION OF THE COUNTY OF ELGIN (hereinafter called the "County") OF THE FIRST PART - and - THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN (hereinafter called the "Municipality") OF THE SECOND PART WHEREAS a) The County has, by by-law, established certain roads or public highways located within its boundaries and, further thereto, incorporated such roads, highways, and related bridge facilities into its arterial road system; b) The Municipal Act (Ontario) permits a municipality to enter into agreements for the joint management and operation of, among other things, a road system; c) By Order made by Allan Leach, Minister of Municipal Affairs and Housing, on May 15, 1997 and effective January 1, 1998, the responsibility for among other things, maintenance of the County arterial road system was transferred from the County to lower-tier municipalities; d) The County and the Municipality as identified above have reached agreement as to the terms by which the Municipality shall undertake such maintenance responsibilities in respect of roads, highways, and related bridge facilities incorporated in the County arterial road system and which are located within the boundaries of the Municipality; e) On the day of , 2000, County Council adopted a resolution authorizing the County to enter into an agreement with the Municipality wherein the Municipality would undertake to provide road maintenance and repair on County Roads located within the boundaries of the Municipality in exchange for payment by the County to the Municipality for the agreed upon services 21 f) On the day of 2000, Council for the Municipality adopted a resolution authorizing the Municipality to enter into an agreement with County wherein the Municipality would undertake agreed upon road maintenance and repair on County Roads located within the boundaries of the Municipality in exchange for the payment by the County to the Municipality for the agreed upon maintenance services. NOW THEREFORE this Agreement witnesseth that, in consideration of the mutual covenants herein contained and upon the terms and conditions expressed herein, the parties hereto agree with each other and their respective administrators, successors, and assigns as follows: 1.0 Agreement 1.1 The following schedules are attached to and shall form part of this Agreement: (i) Schedule "A" referred to as a detail description of roads and bridge/culvert facilities for which maintenance/repair services are required; (ii) Schedule "B" referred to as a sketch identifying location of relevant County roads and bridge/culvert facilities; (iii) Schedule "C", including Schedule "C1" referred to as performance standards for maintenance/repair services; (iv) Schedule "D" referred to as payment schedule; (v) Schedule "E" referred to as traffic signal and beacon schedules; and (vi) Schedule "F" referred to as roads designated as comprising part of Trans Canada Trail. 1.2 Save and except for the provisions contained in paragraphs 4.1.1 and 6.4, amendments to this Agreement shall be in writing, executed by both parties, in the form of an Amending Agreement. 2.0 Term 2.1 The parties agree that this Agreement shall come into effect on the day of , 2000, which date shall hereinafter be referred to as the "commencement date". 7 22 2.2 This Agreement shall commence on the commencement date and shal continue until the day of , , unless it is terminated in accordance with paragraph 2.3 below. 2.3 The parties agree that the County and the Municipality may terminate this Agreement upon providing notice to the other party on three hundred sixty- five (365) calendar days in accordance with the notice provisions in paragraph 12.1 of this Agreement. Neither party shall have any right to claims, losses, or damages arising out of the termination of the Agreement. 3.0 Maintenance/Repair Services 3.1 The Municipality hereby agrees to maintain and keep in repair those roads and bridge/culvert facilities, including, as the case may be, the full width of any roadway and any bridge/culvert structure, railing, and encroachment, as identified on Schedule "A" hereto. 3.2 For purposes of clarity, attached as Schedule "B" to this Agreement is a sketch generally identifying the roads and bridge/culvert facilities which are the subject of this Agreement and the maintenance and repair obligations set forth in clause 3.1 above. 3.3 For purposes of clarity, 3.3.1 where a County Road intersects a road owned by or otherwise under the jurisdiction of the Municipality, the continuation of the County Road to its full width across the road so intersected is part of the County Arterial Road System. 3.3.2 where a County Road intersects a Provincial Highway owned or otherwise under the jurisdiction of the Province of Ontario and/or the Ministry of Transportation - Ontario, the continuation of the said Provincial Highway to its full width across the County Road so intersected in deemed to be part of the public Highway and not part of the County Road and, as such, is not subject to the obligations set forth in this Agreement. 23 3.4 Subject to paragraph 3.9 below, the Municipality covenants to perform maintenance/repair services upon those roads and bridge/culvert facilities identified in Schedule "A" hereto on behalf of the County in accordance with the standards, policies, and procedures prescribed by the County (hereinafter referred to as the "Performance Standards"). The Performance Standards for maintenance/repair services are set forth in Schedule "C" to this Agreement. For purposes of determination of applicable Performance Standards as based upon vehicular use, the parties acknowledge that reference shall be made to vehicular counts ("1999 MDT") on Schedule "c 1" hereto. Except for paragraphs 6.1 and 6.2 below, the parties agree that in the event of a dispute as to the interpretation of the Performance Standards, the decision of the County Roads Superintendent or his/her designate (hereinafter referred to as the "County Superintendent") shall prevail. 3.5 Road maintenance/repair services in addition to the Performance Standards identified in Schedule "C" may be performed by the Municipality by mutual agreement between the Roads Superintendent for the Municipality (hereinafter referred to as the "Municipal Superintendent") and the County Superintendent. The Municipal Superintendent shall obtain the written consent of the County Superintendent before undertaking any additional road maintenance/repair services, save and except in those circumstances where the Municipal Superintendent is of the opinion that certain road maintenance/repairs are of an emergency nature and that notice to the County Superintendent is not practical and, as such, the Municipal Superintendent shall have thè right to arrange for and complete those emergency services and shall thereafter notify the County Superintendent within the next working day of the services so provided. The Municipality shall be reimbursed for the costs incurred to perform the said emergency services in accordance with paragraph 4.1 of this Agreement. , 24 3.6 The parties acknowledge that the Performance Standards set forth In Schedule "C" were approved by County Council but may be amended during the term of this Agreement by the said County Council. The parties also acknowledge that, pursuant to section 54(1) of the Municipal Act, the Minister of Transportation may by regulation establish minimum standards for maintenance and repair of County Roads. The Performance Standards shall be reviewed by the County Superintendent and the Municipal Superintendent prior to the anticipated passage of such a regulation to determine whether the Provincial Performance Standards are greater than or less than the requirements of the Performance Standards approved by County Council. In the event the Province of Ontario adopts a regulation that contains Provincial Performance Standards that are higher than the Performance Standards adopted by County Council, than the parties shall adopt those higher Performance Standards and present to County Council and Municipal Council any amendments required to this Agreement. 3.7 The County Superintendent shall advise the Municipal Superintendent of repair and construction works that are scheduled along County Roads on an annual basis to permit the Municipality the opportunity to arrange its work schedule in anticipation of those County Road works, The County Superintendent shall also provide to the Municipality, for information purposes only, copies of written permits or approvals which are granted to third parties by the County Superintendent that allow works to be undertaken within the County Road Allowances. 3.8 The Municipality shall provide access to the County Superintendent upon request for all records or documentation maintained by the Municipality relating to the works that are performed or the subject of this Agreement. .. ~~ 3.9 Without limiting the maintenance obligation the Municipality as set forth above or herein, the parties acknowledge and agree that the Municipality shall not be called upon to maintain and/or repair a County road, bridge/culvert facility or highway bridge/overpass pursuant to this Agreement where such County road, bridge/culvert facility or highway bridge/overpass has been constructed and/or reconstructed by the County or a subcontractor retained by the County to a condition which would fail to meet established County standards or such County road, bridge/culvert facility or highway bridge/overpass or contract requirements for such construction and/or reconstruction. 3.10 Further to those maintenance obligations referred to above, the Municipality also agrees to provide routine winter maintenance, including but not necessarily limited to snow removal and sanding, of highway bridges and overpasses not owned by the County but connecting at least to portions of County roads. The parties acknowledge that such highway bridges and overpasses are identified in Schedules "A" and "B" to this Agreement. 4.0 Payment to the Municipality 4.1 For maintenance/repair services contemplated by this Agreement, 4.1.1 The County covenants to pay the Municipality for services provided and agreed upon pursuant to the payment schedule attached as Schedule "D" to this Agreement, including the basic rates for maintenance and repairs as referred to therein; provided that the parties hereto acknowledge that, during the term of this Agreement, Schedule "D" shall be amended from time to time and replaced immediately thereafter by County Council following approval of its annual budget for the then fiscal year of the Agreement, or at any other time that County Council approves amendments to Schedule D' 26 4.1.2 The County shall forthwith pay quarterly for maintenance services 4,1.3 Pursuant to paragraph 3.5, if additional road maintenance/repair services are performed by the Municipality as mutually agreed, the Municipality shall be paid for those additional road/maintenance repair services at the agreed upon price. In the event that emergency services are performed by the Municipality as described above, the Municipality shall be reimbursed for the costs of these emergency services provided, such costs to be equivalent to the costs for those services as set forth in Schedule "D" to this Agreement. For such emergency services, the Municipality shall invoice the County quarterly and the County shall pay the said invoice forthwith. 5.0 Insurance 5.1 The Municipality shall, during the term of this entire Agreement, obtain and maintain for the benefit of the County, a comprehensive general liability insurance policy in the amount of not less than five million ($5,000,000.00) dollars per incident, such policy providing insurance coverage for and including bodily injury, death, or property damage as sustained in connection with the performance of services and/or obligations that are undertaken pursuant to this Agreement; for purposes of clarity, the aforenoted policy shall name the County as an additional insured. 5.2 The Municipality shall furnish to the County with copies of the Certificate of Insurance issued in respect of such policy and the Municipality shall maintain such policy in full force and effect during the entire term of this Agreement. 27 5.3 Effective the date of this Agreement, the Municipality shall require that contractors and third parties which perform maintenance and/or repair works upon any County road, bridge/culvert, highway or overpass or traffic control signal or beacon in accordance with this Agreement shall maintain a comprehensive general liability insurance policy in the amount not less than three million ($3,000,000.00) dollars per incident, such policy to provide insurance coverage for and including bodily injury, death, or property damage as sustained in connection with the performance of maintenancelrepair services undertaken pursuant to this Agreement. The County and the Municipality shall each be named as additional insureds under the terms of this insurance policy. 6.0 Traffic/Beacon Signals 6.1 The Municipality shall maintain all traffic control/beacon signals or devices on County Roads throughout the Municipality and shall be reimbursed for those services as set out in Schedule "D" hereto, 6.2 The Municipality agrees that it shall maintain those traffic control/beacon signals and devices erected on boundary roads and/or outside of the boundaries of the Municipality as identified on Schedule "E" of this Agreement. 6.3 The parties acknowledge that the Municipality does not inspect traffic control/beacon signals outside of its boundaries on a regular basis and responds to a public complaint of their malfunction to the best of its ability. As such, the parties agree that the Municipality shall only be responsible for acts performed negligently in the maintenance of these traffic control/beacon signals and devices 28 6.4 The parties agree that the County Superintendent and the Municipal Superintendent may add, delete, or substitute from Schedule "E" to this Agreement by written correspondence signed by the County Superintendent and the Municipal Superintendent. 7.0 Trans Canada Trial 7.1 The County agrees that, at the request of and with the consent and concurrence of the Municipality, it has registered and/or designated or otherwise arranged for the registration and designation of those portions of County Roads identified on Schedule "F" to this Agreement as part of the "Trans Canada Trail". 7.2 The parties hereto agree that the maintenance, repair, and inspection obligations set forth in this Agreement shall continue to apply to those County roads registered, designated, or otherwise forming part of the "Trans Canada Trail". 7.3 The parties hereto agree that, as of the date of this Agreement, the Performance Standards attached as Schedule "C" to this Agreement shall define and apply to the repair and/or maintenance obligations borne by the Municipality in respect of County roads registered, designated, and/or otherwise forming part of the "Trans Canada Trail". The parties hereto thereafter agree that County Council may amend applicable Performance Standards during the term of this Agreement. The parties hereto also acknowledge that the Minister of Transportation may establish various standards for maintenance or repair for roads forming part of the Trans Canada Trail. In the event that the Minister of Transportation should establish standards for road maintenance and/or repair applicable to the Trans Canada Trail which exceed those standards otherwise established by the County, then the parties shall adopt such higher standards for purposes 29 of this Agreement in respect of those County roads registered, designated or otherwise forming part of the Trans Canada Trail. 7.4 The parties acknowledge that the primary use of the County roads registered designated, or otherwise forming part of the Trans Canada Trail is and shal remain for public travel, including vehicular travel. In such circumstances, the Municipality agrees that it shall take any and all reasonable steps to ensure safe use and operation of the said County roads registered, designated, or otherwise comprising part of the Trans Canada Trail, including but not necessarily limited to in any such manner which is not inconsistent with the primary use of such roads for public travel. 7.5 The parties agree that, without affecting any other term of this Agreement or the operation thereof, either the County of the Municipality may terminate the operation of paragraph 7.1 to 7,4, relating to County roads registered, designated, or otherwise forming part of the Trans Canada Trail, upon providing written notice to the other party on one hundred and eighty (180) calendar days in accordance with the notice provisions in paragraph 12,1 hereof. Neither party shall have any right to claims, losses, or damages arising out of the termination of the said Agreement in accordance with this paragraph. 7.6 The parties also agree that, without affecting any other term of this Agreement or the operation thereof, paragraph 7.1 to 7.4 shall become null, void, and inoperative in the event that no County road and/or bridge/culvert facility shall be registered, designated, or otherwise form part of the Trans Canada Trail. In such circumstances, neither party shall have any right to claims, losses, or damages arising out of the nullification and voiding of the said paragraphs 30 8.0 nspection 8.1 Without limiting the right of the County to do so at any time but at least once during each three month period of the term of this Agreement, the County, by its duly authorized employees or representatives, shall inspect the condition of the roads, bridges/culverts, highway bridges/overpasses, and traffic signals and beacons which are the subject of this Agreement and, if necessary, provide direction to the Municipality in respect of repairs and/or maintenance works required to such roads, bridges/culverts, highway bridges/overpasses, and traffic control signals and beacons. 8.2 The Municipality shall forthwith undertake and complete all required repairs and/or maintenance works for which it receives direction pursuant to paragraph 8.1 above. 8.3 The Municipality acknowledges and agrees that the performance of inspections by and the communication of direction for required repair and/or maintenance from the County pursuant to paragraph 7.1 above does not relieve the Municipality of its obligations to otherwise perform repair and/or maintenance works to County roads, bridges/culverts, highway bridges/overpasses, and traffic control/beacon devices as set forth in this Agreement, including but not necessarily limited to the performance of such obligations in a safe and prudent manner and, furthermore, the obligation to maintain such facilities in a safe condition for use by the travelling public. 9.0 Indemnity 9.1 The Municipality hereby indemnifies and saves harmless the County, its employees, agents, and councillors, from any and all claims, demands, losses costs damages actions, lawsuits or other proceedings by 31 whomsoever made, sustained, or prosecuted which may arise either directly or indirectly by any act, neglect or refusal of the Municipality, its servants, employees, agents, invitees or contractors to perform the Performance Standards prescribed by this Agreement on County Roads. 9.2 In the event the Performance Standards are undertaken without fault or negligence by the Municipality, its employees or agents, then the County hereby indemnifies and saves harmless the Municipality, its employees, agents, and councillors, from any and all claims, demands, losses, or other proceedings that may be advanced against the County or the Municipality arising from the proper application by the Municipality of the Performance Standards on County Roads. 9.3 The County shall co-ordinate and administer any correspondence made by third parties notifying the County or the Municipality of potential claims arising from the responsibilities set out in this Agreement. In the event that a Statement of Claim or legal proceeding is commenced by a third party, each party named in the suit shall provide for its own legal representation. 9.4 All of the indemnities that arise from this Agreement extend beyond the term. 10.0 Assignment and Sub-Contractors 10.1 The Municipality agrees that the Superintendent reserves the right to approve sub-contractors the Municipality retains to undertake the Performance Standards described in this Agreement. 10.2 In the event the Municipality assigns or sub-contracts its responsibilities under this Agreement (upon receiving approval of the Superintendent) or otherwise employs sub-contractors, the Municipality shall be responsible for all payment requirements or other obligations of an owner pursuant to the Construction Lien Act. Without limiting the foregoing, the Municipality shal 32 be responsible to quantify the value of work performed and materials supplied and prepare progress certificates to show the amount of statutory hold backs and liens as may apply. If required by the County, a copy of each progress payment certificate shall be directed to the County Superintendent. The Municipality shall be responsible for obligations to a sub-contractor to certify the completion of the works as required. The County Superintendent shall receive a copy of the certificate of substantial performance as issued by the Municipality and the Municipality shall comply with all notice requirements as set out in the Construction Lien Act (Ontario) for the said certificate. 11.0 Disputes 11.1 Where there is a dispute between the County and the Municipality in respect of the administration of this Agreement, and more particularly the amounts to which the Municipality should be compensated by the County or the Municipality and the County are unable to agree as to any action, matter, or thing to be done in respect of the application of Performance Standards, then such difference or dispute shall be determined by the Ontario Municipal Board in accordance with section 207(9) of the Municipal Act (Ontario). 11.2 The parties further agree that in the event of a dispute between the parties as to any matter arising from this Agreement, then the resolution of such a dispute may be determined, upon the agreement of both parties, by a private arbitrator rather than the Ontario Municipal Board, and that decision of the private arbitrator shall be final and binding. The arbitrator selected shall have significant experience in roads, road maintenance and repair and other municipal matters. The parties agree that in order to apply for arbitration pursuant to this paragraph, the party making the application has to provide 33 notice of the dispute and their intention to proceed to private arbitration rather than to the Ontario Municipal Board within thirty (30) days of knowing or having reasonable knowledge of the subject matter in the dispute. 11.3 In the event that the parties agree to proceed to arbitration, then the arbitrator shall be selected upon mutual agreement of both parties within ninety (90) days of receipt of the notice, failing which each party shall select their own representative, who in turn will select an arbitrator with the qualifications as noted above, and the selection of that arbitrator shall be final and binding. 11.4 The provision of the Statutory Powers and Procedures Act, R.S.O. 1990, c. S. 22 and the Arbitrations Act, R.S.O. 1990, c, A.24 shall apply through the arbitration process. 11.5 Unless otherwise agreed by the parties, the cost of the arbitration and the parties' own costs shall be determined by the arbitrator, who has the authority to award costs payable against an unsuccessful party in his or her discretion at the conclusion of the arbitration. 11.6 In the event of a dispute between the parties for any matter as described in this Agreement,then such Municipal Board proceedings or arbitration proceedings shall not take place until after the performance of the services to the satisfaction of the Superintendent. 34 Notice 12.0 All communication between the parties with respect to the administration and operation of this Agreement shall be conducted with the following personnel For the County: 1 12 CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES 450 Sunset Drive, St.Thomas, Ontario, N5R 5V1 Phone: 519-631-1460ext.4 Fax: 519-631-4297 1JO (name of official) 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario, NOL Phone: 519-785-0560 Fax: 519-785-0644 For the Municipality: this the parties under written communication between Any notice or 12,2 registered mail addressed by prepaid Agreement shall be delivered or sent to the parties at their respective addresses listed above, or their respective facsimile numbers as noted above. received on the date on which notice to have been Notice shall be deemed 12.3 mailing, within the address as designated, or in the case of was delivered to the day after in the case of facsimile days of the date of mailing or the facsimile has been sent. four (4) Waiver 13.0 may be waived in whole or in part by a party Any provision of this Agreement 1 13 right in the event of the breach of any other that party's prejudice to without A waiver shall be binding upon the waiving party only if it provision hereof. The waiver by a party of any breach of any provision hereof to be a waiver of any further breach of the same 35 shall not be taken or held provision is In writing 14.0 Severability 14.1 All paragraphs, terms and conditions of this Agreement are severable and the invalidity, illegality or unenforceability of any such paragraph, term or condition shall be deemed not to affect the validity, enforceability or legality of the remaining paragraphs, terms and conditions. 15.0 Complete Agreement 15.1 This Agreement includes the Schedules set out as Schedule "A" to "F" inclusive, and constitutes the entire agreement between the parties and supersedes all prior agreements, negotiations and discussions, whether oral or written, with respect to the subject matter of road maintenance for those roads as set out in this Agreement. 16.0 Enurement 16.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. The parties hereto agree for themselves and on behalf of the foregoing persons to undertake such further acts and execute such further documents as may be necessary or expedient in order to carry out the purpose and intent of this Agreement. 36 N WITNESS WHEREOF the parties hereto have caused the Agreement to be executed by their respective officers which are duly authorized as of the date first written above. )CORPORATION OF THE COUNTY )OF ELGIN ) )Per: ) Warden ) )per: )Mark McDonald, Chief Administrative Officer ) ) )MUNICIPALlTY OF WEST ELGIN ) )Per: )Mayor, Duncan McPhail ) )per: )Joanne Groch, AdministratorlTreasurer 37 SIGNED, SEALED & DELIVERED n the presence of SCHEDULE "A' DESCRIPTION OF WEST ELGIN ROAD SECTIONS Description From the east side of Road 103 to the west side of Road 5 From the west side of McPherson Road the road allowance between the Municipality of Chatham-Kent and the Municipality of West Elgin and the west side of the Dunborough Road. From the north side of Aberdeen Line to the County of Elgin boundary which is the centre of the Thames River. From the east side of County Road 7 to the west side of Cty Road 103 From the east side of County Road 103 to the west side of Colley Road. From the south side of McDougall Line to the north side of Stalker Line From the east side of Colley Road to west side of County Road 76, From the east side of County Road 76 to west side of County Road 5, From the north side of County Road 3 to the south limit of the former Village of West Lorne, now the Municipality of West Elgin. From the north limit of the former Village of West Lorne, now the Municipality of West Elgin to the County of Elgin boundary which is the middle of the Thames River. From a point 390 meters south of the south side of Gray Line to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the middle of the Thames River. From the north side of Murkirk Line to the south side of McMillan Line. From the east side of McPherson Road to the west side of Blacks Road. From the south side of McMillan Line to the north side of Queens Line, From the east side of Blacks Road to the west side of Cty Road 103 Section A B A B C D A A C D B B Road # 2 3 103 103 104 104 104 104 9 9 9 76 76 5 6 9 DESCRIPTION OF WEST ELGIN CULVERTS Culvert Name Number Located on Road # Morden 104023 104 McGill 005024 5 Furnival Road 003030 3 MacPherson 009052 9 Ford 003069 3 Blacks 003070 3 New Glasgow 003071 3 Mistelle 003072 3 Dunborough 003073 3 DESCRIPTION OF WEST ELGIN BRIDGES Bridge Name Number Located on Road # Wardsville 003002 3 Walkers 005003 5 Fleming Creek 099007 McPherson Road Fleming Creek North 003008 3 Fleming Creek South 003009 3 Crinan 076021 76 36 "J Ill' I ) /~ I~.~'; (,.... I, ;. ):? 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I ~ / (/1 c' ( " r ' ¡I ~,) 11 '0 " ,.,,', 1/ ' ,I ~, ; .j -~.r. ~i / J I ,\ \ ; ,11 \ i or X1{;/;;' ,-' ) 71 ~ . ~, ROAD , MAINTENANCE AGREEMENT q~oJ .. " " 'fOR t)--,~ . Ivji "..-1,- <I' F XlJn /1J] / {IX I .L I '\ l' \) ! ( .. x ( , ," \ \ .L ]¡ " .. . , ( , 111</ ( /1 , .. .. .(~~; ",. " ._f' , \- LEGEND: - PROVINCIALWGHWAYS COUNTY ROADS MAINTAINED BY - THE MUNlClPAUTY OF WEST ELGIN - COUNTY ROADS MAINTAINBD BY OTHER - LOWER TlERROADS 2000 ACAD FILE: WE_MAINT,DWG 1 OCT. UPDATED: 39 - WITH THE MUNICIPALITY OF WEST ELGIN p 1 r <', II .' 0 .:1 -ø-q-., <'" "1,/" j\ -,.~'- , rrf :!iii:'W·..J,"·..·,..,·· ,·'t~':"~ , " M\ ~ \/ , ,.' \( \/ , II it ! , -1\ ir--: '. '-,I,: , , \ \ \ " ;; o , "' "~i' ----- '~.~; -~-,.,"_._. ",10 I ' ,. J J.. '\ " ; \ I " , , , r ) , .' .\A.' \j , /~ \ , r" \~I .::-} ''I. " .' , ( \ , ., ft' L~ c;ji!(" T- j ! , 0 < ..,L.. ..J/ R~ 1 r i ì r ; , , , . , , , \ ". , , ~ II ;~'" ,<: ,;~ "t :!¡. ij "¡ ,$ 23 ¡ 2~ ii; ,.~ iY $-; ,( " I . ,.." 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"/111 ;/,) ",'j / ¡'''''J (Iif .,' J I':;: .. 1H ~ J , ¡ West Elgin-CULVERTS NAME 1 Morden 2 McGill 3 Fumival Road 4 MacPherson 5 Ford 6 Blacks 7 New Glasgow 8 MisteUe 9 Dunborougb CODE 104023 005024 003030 009052 003069 003070 003071 003072 003073 West Elgin-BRIDGES NAME CODE 1 Wardsville 003002 2 Walkers 005003 3 Fleming Creek 099007 4 Fleming Creek North 008005 5 Fleming Creek South 014006 6 Crinan 076021 SCHEDULE B-2 COUNTY STRUCTURES LEGEND: - PROVINCIALWOHWAYS _ COUNTY ROADS MAINTAINED BY TBB MUNICIPALITY OF WEST BLGIN - COUNTY ROADS MAINTAINED BY OTHER - LOWER TJERROADS Á STRUCTURES>3,OmMAINTAlNEDBY TIlE MUNICIPALITY OF WEST ELGIN A STRUCTURES >3.OmMAINTAINED BY OTHI!R. UPDATED: OCT. 1,2000 ACADFILE: WE_M_BR.DWO ROAD MAINTENANCE T MUNICIPALITY OF WEST ELGIN WITH THE SCHEDULE 'C-1' PERFORMANCE STANDARDS By-Law 96-15 "Roadway Service Standards" is contained in the previous 32 pages. It uses traffic counts from 1996 for the classification of road sections. Since the creation of By- Law 96-15, a number of Provincial Highways were transferred to the County of Elgin. The following chart illustrates the new road sections, 1999 MDT's, and County of Elgin roads that were renamed due to duplication of road numbers. Road # Renamed Road Section 1999 AADT HWY3 County Road 3 West of HWY 4 4200 East of Shedden 3200 East of lona 2600 East of Wallacetown 2300 East of Eagle 2200 East of New Glasgow 1550 East of Kent Town Line 1200 HWY4 County Road 4 North of Port Stanley 6800 North of Union 9300 North of Road 45 11850 South of Talbotville 8200 HWY 19 County Road 19 North of Port Burwell 2100 North of Road 45 3100 South of Straffordville 3400 South of County Line 3450 HWY 73 County Road 73 In Port Burwell 700 North of Road 24 1200 North of Road 42 2400 South of Aylmer 5450 North of Aylmer 7850 South of Road 52 6950 South of County Line 5150 HWY74 County Road 74 North of HWY 3 3450 South of Belmont 5400 HWY 76 County Road 76 North of Road 3 1550 North of West Lorne 3600 North of HWY 401 2250 South of County Line 1500 County Road 3 County Road 103 County Road 4 County Road 104 County Road 19 County Road 119 1 4 SCHEDULE "D' PAYMENT SCHEDULE FOR 2000 ITEM AMOUNT OF PAYMENT TOTAL ANNUAL PAYMENT $288,900.00 NOTES 1 Payments are made quarterly. 2 Payments are adjusted according to the change in the CPI yearly. 3 Payments may be adjusted to reflect changes in road surface types. 42 SCHEDULE "E' DESCRIPTION OF WEST ELGIN TRAFFIC SIGNALS AND BEACONS Road Road Description # # There are no signals or flashing beacons in this area. 43 SCHEDULE 'F' SECTIONS OF ELGIN COUNTY ROAD DESIGNATED AS TRANS CANADA TRAIL Specific Portion of County Road Designated as Trans Canada Trai County Road Designated as Part of the Trans Canada Trail Municipality -from McPherson Road east to Black's Road -crossing at Gray Line -from Graham Road east to Dunborough Road (Talbot Line) -County Road #3 Municipality of West Elgin -County Road #103 (Furnival Rd) -County Road #3 (Talbot Line) -from Dunborough Road east 1 to private access -form Currie Road east to east side of Lot 12 -from Erin Line north west 0.6km to private access -from Homestead Line south to Fingal Line 7 km (Talbot Line) -County Road #3 Municipality of Dutton / Dunwich (Lake View Line) -County Road #8 (Fingal Line) (Iona Road) -County Road #16 -County Road #14 Boxall Road Bush Line -crossing at -crossing at -County Road #20 (Union Road) -County Road #45 (John Wise Line) Township of Southwold -from Highway #3 south to Elm Line -from Centennial Quaker Road -from Elm Line east to Brouwers Line -from Brouwers Line north to Highway #3 -from Highway #3 south to Nova Scotia Line -from Springfield Road east to Richmond Road (Centennial -County Road #28 Road) -County Road #56 Municipality of Central Elgin Road east to (Elm Line) (Quaker Road) (Springwater Rd) -County Road #36 -County Road #35 Township of Malahide (Springfield (Nova Scotia -County Road #40 Road) -County Road #42 Line) -crossing north of Catfish Creek 44 -County Road #53 Town of Ay_lmer REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES FROM OCTOBER 26. 2000 SUBJECT: INTERSECTION SAFETY IMPROVEMENTS CENTENNIAL ROAD (ELGIN ROAD #28) AT ELM LINE (ELGIN ROAD #56) DATE Introduction Staff has been directed to investigate the installation of flashing lights and other safety options for improving the intersection of Elm Line and Centennial Road to prevent future accidents from occurring. Discussion Centennial Road is a stop condition, offset intersection running north and south through Elm Line and posted at 50 km/h in all directions. Stop ahead warning signs and Four-foot stop signs with battery operated flashing beacons are present at the north and south approaches. The concern about this intersection is that during foggy conditions vehicles do not see the intersection or stop sign and drive through the intersection onto private property. On occasion vehicles have come to a stop within feet of adjacent homes. Because of the frequent poor observance of the stop sign serious injury or even death may occur as a result of one of these incidents in the future. One solution that has been suggested is to reconstruct the intersection to eliminate the offset condition. This solution would entail the purchase of property, relocation of utilities and reconstruction of the intersection. The cost would be great and the solution would potentially cause other problems as observed at the intersections of Fairview Road at Sparta Line, John Wise Line at Quaker Road and Plank Road at Calton Line. All of these intersections are skewed and cause vehicles to stop on an angle that makes it difficult to look both ways down the roadway before entering the intersection. The types of "T-Bone" collisions that are likely to occur are very serious and often fatal as observed at the other intersections mentioned. The most desirable solution should enable motorists to more easily observe the stop condition during foggy conditions. Flashing beacons, roadway illumination and warning indicators are the most effective means of achieving this goal. of 3 1 Page 45 Page 2 of 3 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES OCTOBER 26. 2000 INTERSECTION SAFETY IMPROVEMENTS CENTENNIAL ROAD (ELGIN ROAD #28) AT ELM LINE (ELGIN ROAD #56) DATE SUBJECT: Discussion (continued, The Manual of Uniform Traffic Control Devices suggests that an intersection control beacon is warranted only when an average of three accidents a year for at least three years of a type directly attributable to poor observance of the stop sign have occurred, provided that each accident involved personal or property damage reportable by the police, Our records indicate that only one accident per year has produced a police accident report at this intersection directly attributable to poor observance of the stop sign, however, we are aware of additional accidents that have not been reported to the police. Although the accident history does not meet the criteria as stated in the Manual of Uniform Traffic Control Devices this intersection does qualify as a location with a unique problem and therefore conventional reason may not be appropriate. This intersection has a very specific accident history during times of poor visibility and other remedial actions have failed to increase the observance of the stop condition, therefore, we should take action to prevent these incidents from occurring in the future. The solution would be designed to supplement the existing signage and illumination of the intersection to make it as visible as possible during all weather conditions. To achieve this, additional illumination should be installed at the intersection as well as red flashing beacons installed on top of the existing stop signs. These stop beacons should be mounted directly above the existing stop signs, hardwired with electricity and be the same size and intensity of lamp as used in the overhead intersection control beacons. These red flashing beacons should be chosen rather than suspending overhead intersection control beacons for 3 reasons Installation wi sign. Eliminate the need for additional hydro poles, guy wires and overhead span wires that would have to span over two areas to accommodate two overhead beacons in this offset intersection. Less expensive the stop to irect attention the problem approaches only and d directly address 1 2 3 Recently, a pavement marking warning system has been installed at the north and south approaches of this intersection which shall enhance these other proposed solutions. 46 Page 3 of3 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES OCTOBER 26. 2000 INTERSECTION SAFETY IMPROVEMENTS CENTENNIAL ROAD (ELGIN ROAD #28) AT ELM LINE (ELGIN ROAD #56) DATE SUBJECT: Conclusion The Manual of Uniform Traffic Control Devices suggests that intersection control beacons. are not warranted at the intersection of Elm Line and Centennial Road, however, because we are aware of the specific cause of these incidents that some action should be taken to prevent future collisions from occurring. The intersection should therefore receive greater illumination and large flashing beacons installed over the existing stop signs because the poor observance of the stop sign is the greatest cause of accidents at this intersection. The stop ahead warning sign at the north approach will also be replaced with a four-foot high intensity sign. It should be noted that if these proposed measures do not decrease the frequency of accidents at this intersection in regards to poor observance of the stop condition the next recommended action will be to install audible warning indicators. Recommendation THAT the Engineering Services Department will arrange to have additional street lights and flashing beacons installed over the existing stop signs at the intersection of Elm Line and Centennial Road as per the County purchasing policy, and Engineering Services Budget. APPROVED FOR SUBMISSION C1NJA~ the year 2001 ULL Y SUBMITTED this work be included in THAT RES CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES PETE DUTHCAK, TECHNICAL SERVICES OFFICER 47 REPORT TO COUNTY COUNCIL JUSTIN LAWRENCE, ENGINEERING SERVICES FROM NOVEMBER 6, 2000 SUBJECT: INTERSECTION TRAFFIC STUDY AT COUNTY ROADS #73 AND #52 DATE Introduction The Engineering Services Department received a request from County Council to perform a traffic study at the intersection of County Roads 73 and 52 and to consider the feasibility of flashing beacons Discussion at the above stated intersection are as follows: }- County Road #52 (Ron McNeil Line) is an arterial road with a stop condition at County Road #73 (Imperial Road) and an A.A.D.T. of 2500 at this location. It has a posted speed limit of 80km/h. Visibility is good and intersection signage includes information signs, 120cm Stop Ahead Warning Signs, 120cm Stop Signs. There are filled in milled rumble strips on both the east and west approaches which provide almost no sound or vibration. Existing conditions present }- County Road #73 (Imperial Road) is an arterial road with an A.A.D.T. of 6500 at this location. It has a posted speed limit of 80km/h. Visibility is good and intersection warning and information signage is present on both approaches. A "smart counter" traffic study was performed on Imperial Road to quantify traffic speeds and volumes approaching the intersection. The northbound 85th percentile speed was 92.47kph and the southbound 85th percentile speed was 90.73kph. Both of these speeds are within normal parameters and don't suggest a need for extra monitoring by the OPP This intersection is at a slightly skewed angle from perpendicular. There is a noted concern with accidents occurring at the acute angle of this type of intersection. Drivers have difficulty spotting approaching vehicles on the acute angled side when stopped on Ron McNeil Line, possibly due to blind spots. Painting lines that lead motorists to stop more squarely at the intersection would help to eliminate this type of accident. Lines of this design have been painted at the intersection of #36 and #45. continued of2 1 Page 48 Page 2 of2 REPORT TO COUNTY COUNCIL FROM: JUSTIN LAWRENCE. ENGINEERING SERVICES NOVEMBER 6. 2000 DATE SUBJECT: INTERSECTION TRAFFIC STUDY AT COUNTY ROADS #73 AND #52 (M.U.T.C.D.) Devices Uniform Traffic Control the Manual of Discussion continued Considering Flashing Beacons states the following intended for use at intersections where traffic or traffic control signals but where high accident rates >- "Intersection control beacons are physical conditions do not warrant full indicate a special hazard." >- "A flashing beacon may be used,..when an average of three accidents a year for at least three years of a type directly attributable to poor observance of the STOP sign have occurred...in rural areas where two major high speed roads intersect." the over-use of >- "(Flashing Beacons) should be used with considerable discretion. since this device has led to its disregard by the motorist." Based on OPP reported accidents, 8 accidents have occurred at this intersection in the last six years. Only one of those accidents was attributable to poor observance of the Stop sign Therefore, this intersection does not meet the warrants for placement of flashing beacons. Conclusion In consideration of the data compiled and analyzed at this intersection, the following can be concluded. Installation of AudioNisual Warning Indicators as per the current County of Elgin policy would greatly aid in warning motorists of the approaching intersection. Also, painting lines to square motorists to the intersection would help to mitigate the acute angle accidents turning from #52 onto #73. It should also be noted that there is no engineering evidence to suggest that this intersection requires the installation of a flashing overhead beacon. Recommendation THAT AudioNisual Warning Indicators as per the current County of Elgin policy be installed at the intersection of Imperial Road and Ron McNeil Line, and the intersection while stopped on Ron McNeil Line to THAT lines be painted to square motorists at Imperial Road. APP OVED{~R SUBMISSION rlculII CLAYTON D. WATTERS, MANAGER ENG EE ERVICES RESPECTFULL Y SUBMITTED J60STIN LAWRENCE, P.ENG NGINEERING SERVICES MAR LD CHIEF ADMINISTRATIVE OFFICER 49 REPORT TO COUNTY C04NCIL , JUSTIN LAWRENCE, ENGINEERING SERVICES FROM NOVEMBER 8, 2000 SUBJECT: INTERSECTION ACCIDENT ANALYSIS DATE to perform an from County Counci Introduction The Engineering Services Department received a request analysis of all County-County intersections Discussion The chart in Schedule A shows all opp reported accidents that occurred between 1995 and 1999. It should be noted that the reported accidents in the chart include all types of incidents within 300 meters of each intersection. Acþidents that have occurred since January 1, 2000 have not been included in the chart but are included when a detailed individual intersection analysis takes place In the chart, a "B" in the intersecting road cell indicates that there are flashing beacons at that intersection. An "S" beside the intersecting :road cell indicates that there are traffic signals at that intersection. The "# of Accidents" column could include animal vs. vehicle, rear enders, fixed object, angle, turning, pedestrian, head! on, side swipe, or rollover types of accidents. The causes of these accidents could be driver ørror, inclement weather, animals on roadway, and failure to stop or yield. It is important to note that not all types of accidents are included in the warrants for upgrades like Flashing Beacons'or Traffic Signals. the following areas the last six years intersection improvements have been implemented to ~ Traffic signals at #30 and #52, and at #4 and #45. ~ Flashing Beacons have been installed! at #36 and #45, #25 and #52, #19 and #45 ~ Painted lines to square motorists to the intersection at #27 and #22, and #36 and #45 n of2 nclude the following #28 and #56 #52 and #73 Page 1 rumble strips at ntersection improvements that are proposed! or scheduled ~ Hardwired flashing lights on stop signs and illumination at ~ Left turning lanes and realignment of #38 and #19. ~ Realignment of #44 and #19 ~ Painted lines to square motorists to the intersection and 50 Page 2 of 2 REPORT TO COUNTY COUNCIL FROM: JUSTIN LAWRENCE, ENGINEERING SERVICES DATE: NOVEMBER 8, 2000 SUBJECT: INTERSECTION ACCIDENT ANALYSIS Conclusion The volume of work involved with performing full traffic studies at all County-County intersections would consume more time than Engineering Services has available to give. By compiling accident summaries for all intersections, problem areas can be focused on, more efficiently using Engineering Services' resources. This chart must be updated yearly to reflect changing accident patterns. Working from the highest accident count to the lowest would suggest that #40 and #45, and #48 and #73 need to be considered next with 9 accidents and 12 accidents respectively. Neither of these intersections would warrant traffic signals or flashing beacons at this time. In fact, it can be concluded from this intersection accident analysis that no County-County intersections would currently meet the warrants for traffic signals or flashing beacons. It should be noted that the option exists for County Council to place traffic signals or flashing beacons at an intersection if they consider a safety improvement to be a necessary and prudent step, Recommendation For your information. RESPECTFULL Y SUBMITTED APœw~R SUBMISSION ~~- TIN LAWRENCE, P.ENG - CLAYTON D. WATTERS, MANAGER GINEERING SERVICES ENGINEERING SERVICES ~ MAR ALD CHIEF ADMINISTRATIVE OFFICER 51 1995 - 1999 SCHEDULE A - INTERSECTION ACCIDENTS Main Intersecting # of Road # Road # Accidents 45 32 1 35 2 43 6 73 7 46 44 3 48 47 2 49 3 54 1 73 12 74 1 52 28 1 31 4 35 1 40 2 47 1 49 2 73 7 74 8 56 28 3 73 32 8 37 1 42 5 74 34 1 76 9 1 103 6 1 104 5 119 18 2 Main Intersecting # of Road # Road # Accidents 16 14 3 20 - B 5 45 2 119 1 19 38 12 44 2 45-B 12 50 1 20 27 2 54 1 22 24 2 27 6 45 8 25 26 2 48 3 52-B 7 30 48 4 52 S 14 36 24 1 27 1 45-B 27 56 1 38 43 3 40 45 9 42 40 1 44 38 1 45 28 2 52 Main Intersecting #of Road # Road # Accidents 2 5 3 76 2 103 1 3 8 6 14 5 20 - B 6 25 2 28 6 38 2 40 3 44 1 45 2 52 2 76 2 103 2 119 1 4 23 5 27 4 45 -S 8 51 3 56 1 57 7 8 13 1 15 1 16 3 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES FROM NOVEMBER 9, 2000 STRUCTURAL REPLACEMENT ALLOCATION DATE: SUBJECT: Introduction Bridge replacements are inevitable and an average structure replacement costs approximately $500,000.00. It is therefore important to set aside a reserve account to fund these costly infrastructure projects in the future. Discussion/ Conclusion The County owns over 140 structures that require formal inspection under the Ontario Bridge Code. Most of the County structures are over 40 years old and are in relatively good condition due to an on going rehabilitation program, however, at some point complete structure replacements will be necessary. Under the approved Engineering Services Budget for the year 2000, $75,000.00 had been allocated for future structure replacements. This reserve is intended to fund one structure replacement every 7 years or as deemed necessary by this department. Due to priorities of Council, this allocation has been exhausted with the improvements to Straffordville. The proposed structure replacement allocation could therefore be funded from the Mill Rate Stabilization Fund for this year only. Next year, under the newly proposed Capital Budget format, Engineering Services are recommending allocating $75,000.00 annually to future structure replacements to the Mill Rate Stabilization Fund Recommendation THAT $75,000.00 is placed in the Roads Reserve Account from finance future structure replacements. APPROVED FOR SUBMISSION (ÌìVJ~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES RESPECTFULL Y SUBMITTED PETeR DUTHCAK, TECHNICAL SERVICES OFFICER MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 53 E1sinCounty Pioneer MU$eum $2Tålbpt Street,S!. Thomas, Ontario N5P1 A3((519}631-6537 , Ern¡¡U: ecpmchin@execulink.cQm. F¡¡x: (519) 631-3884 Reportto CountyCounçi Elgin ,Cc>unty Pioneer Museum OctòDer 7,,;woq Museum Report To From: Date: Subject: 2000 hàsbeenasucc:essful year fortheglgin County Pid~eertv1µseuma$we continue to exp¡;¡ndourprpgramsahdco-operàtiveopportµnities~ both within the Museum,andintothecommunity.The Museum cpntinue,!¡toco-operate with The Èlgin MilitaryMuse~m thrpughjoint eyents;an'Arti$an Fair in May, ¡;¡nd a Haunted'Houseevent scheduledfor,October26-7: . , Th~ Museum, has,also,e~iÒyed a new cO~Oþercitiverelationship with the Elgin F ederationofAgriculture with the planning of .the Elgin Agriçultural Heritage Room scheduledfor'çompletionþyFebru¡;¡ry2db1, .VVe ¡;¡re also Viorking with them. on ¡;¡nagriculturecompof1ent f.or our school ,kit designed fOfchildrenin grade ,thr;€)€), As well, the Museumjdined forces with QnTrack in, ¡;¡ childreri's colouring"contest to, promote our railw¡;¡y ,heritage. 2ÖOOiS. al!¡o a year of increa$éd vi$iDility~nd involvem~nfinth~cc>mrpunity,¡;¡s we exparidour prqgramsoutsideofthe Museum' In addition to the four changing displaYsschedùledfOr~qoo at the MuSeUm' we've also reached put intq the community þy,erectingseven off-site education¡;¡1 displays,. ànd by loaningartifactsforspecial events. We wereaþletoassist theSt Thom¡;¡s-Elgin General Hospital Nurses Historical G¡;¡rden Committee with.~ IQanfor the opening ceremonies of the ,new Garden on September, 9, and. loaned a number of dairy artifact$ to Zehrs Food Market for an in"store display in September and October. ' :. ... ... . .. . .-,',', ,'- ,',' " ,"':.' , ,) The Mušeum !18salso expanded itsprqgrammingin2000byadding,toexisting programs, as wella$ bycre¡;¡tingnewprogr¡;¡ms, The Museum continues tp offer outreach programs.,to ,;;u::tult groups in, toecpmmunitythroughourDt1 the, Road . programs Which, "bring the Museum totho,se who çann()tgo tathe Museum". This year. 'the MU,seum cre?ted¡;¡ new outreach programfprchilcjren ,as well: In an effort toremedy the decreased attendanceJrom local sChools .()ver the past several years, the Museum has developed a series of school kits for grades K· 8 ona V,arietyof historicaltopics avaHablef.orteachers to bring into the classrpom, All kits comply with thenewOntarid PqblicS?hQOI Curriculum, and allow children to h?ve a "hands-on" approachtothe history of Elgin County. Ahother' neW program <;reated in ?OOQ is theChildrerÚ Activity Centre in. the Mµseum where childre~ will be able to "try history on" by dressing upin reproduction Pioneer and Victorian clothing; in addition toa variety offun 54 learning activities, While the permanent Children's Activity Centre is not running yet, it is well under way, and will give children an interactive approach to our heritage. In order to meet demand, The Museum expanded its Ta/bot Trai/ Kids program this July and August, from two to three sessions per week. This brought 217 children into the Museum for a fun and educational morning or afternoon on a variety of topics. This was up 90 children over last year's program, representing a 71 % increase. Clearly, the year 2000 has been an exciting one at the Elgin County Pioneer Museum. We hope that 2001 will bring continued growth and community involvement as we strive to serve our community better. 55 Museum (519) 631-6537 1A3, Elp;in County Pioneer ¡'. ",- c"_ .. _" 32'Talbot Street, St. ThO'lÌ1as, Ontario N5P Museum :':.:. - ,',' ÈlginCounty CòunCJI Elgin County Pioneer, ,October 13, 2000 Museum/Agricultura To: From bate: , Subject: , ".. ':. :.,', "",', '- An appr~priatename for thj:J.display area within the County building was discussed at a meéting attended by, representatives from ,the Museum abd thè Elgin Federation of Agriculture. The title of Elgin Agricultural'Herltàge Room was selected for County Council approval. ' Display ~ê¿ommendati()n , ..." - , " "... ..".'>".. <.... ,....'.:,. ',', "..," - '. ',' .'.. ',' ...... .... ",-, .. .. .. ....,... -, ','- """'.. .. .. ,-., 'THAT Elgin Agricultural Heritage Room be selected as the title for the Elgin Federation of Agriculture and the Elgin Couqty Pioneer Museum joint display area within the County building. ' ' " . :Øu"'%" 'CZ;¿" , "-.. ", ", ,., .\' ',- '.' .,..-......, ':tV -, ".-:., "':"-"':'>':""',--', fruly, YoUrs Cathé¡ririe Smith Chairman " , Elgin County Pioneer 56 Museum ExecUtive Committee REPORT TO COUNTY COUNCIL Linda B. Veger, Director of Financial Services Cathy Bishop, Manager, Library Services FROM November 20, 2000 DATE Ontario Connect SUBJECT: Introduction/Discussion Connect Ontario is a SuperBuild Initiative to develop a network of 50 "smart" communities across Ontario through partnerships with community organizations, governments, local businesses and other private sector interests. This initiative will enhance the competitiveness of our communities in the new digital economy. A "smart" community generally encompasses a wide economic area and frequently spans several local governments. Examples of benefits that can accrue our "smart" community may be: greater reliability and speed of access especially to rural areas improved access to a diversity of electronic services and information at the local level. · · for small business. providing ncreased maps showing the location of community events. business advertising and marketing on the web, at a lower cost may encourage e-businesses to locate in our County empioyment and new types of employment. · · · the community in partners or to be participants Local governments are expected projects. Donna Lunn, through the Elgin Community Development Corporation, and the eMIT project, has gathered information concerning the wants and needs of Elgin residents. Through local forums and surveys it was determined that there is a need for a co- ordinated effort of managing the information needed for our community residents and businesses. An "elginconnects.ca" Task Force has been set up with separate project teams reviewing e-government, technical issues, e-business, GIS, community partners, and a portal group. The next step is to develop a comprehensive community Infrastructure Plan (a business plan). Connect Ontario will fund, with matching dollars coming from the community, up to $50,000. The community must match actual dollars, in-kind contributions will not be considered for this application. Once the infrastructure plan has been developed, and connectivity has been achieved, Connect Ontario will fund an average of $1 M per infrasturcture project. Examples of projects include but are not limited to: ., provision of government information and transactional services on-line. · an electronic based economic development and investor attraction service. · a locator service for institutions, businesses, tourism and visitor attractions. Once in place, the project must be self-sustaining. This issue will be discussed detail as the project progresses. more n 57 Conclusion The residents of the County of Elgin and the City of St. Thomas will benefit in many ways from a project such as this. New opportunities embracing information technology will emerge as communities and individuals become better connected. An application will be prepared requesting funds for the Infrastructure Plan. The community is being solicited for contributions to this project. As one of the lead participants, the County is also asked to make a contribution. is attached for your information. Also information ov.on.ca/EnqlishLconnectlfaqe_.htm is attached. The body of the letter of intent contained on website www.est. to Recommendation THAT the County of Elgin supports the application for a Connect Ontario grant prepare the Infrastructure Plan for the geographical area of the County of Elgin; and, this project as one of several to help fund willingness its THAT the County indicate partners; and, THAT the extent of the County's financial commitment be determined by County Counci upon receipt of a complete budget and contribution plan Respectfully submitted Cathy Bish Manager, ~brary Services ...... ~...-J~ Linda B. Veger v Director of Financial Services 58 Mark G. Chief Administrative Officer Needs Rural Solutions for Rural DENTIFIED GAPS AND BARRIERS Due to the relatively small population base in this largely rural area, we are low on the list of priorities for the large telcos. Therefore, the citizens and businesses of this area cannot choose between available services - they simply cannot get the services at a reasonable price. Services such as ISDN that has been available to (and taken for granted by) the residents of Toronto, Waterloo and London for years are not commonly available in Elgm. With the current pace of technology, that leaves the local businesses and population disadvantaged again 5.2.3 Residents noted that some areas still have party lines and that does not support faxes let alone the Internet. Still others claimed that connections are too slow for some downloading and modems work at Yo, speed. Many businesses are clarnouring for higher bandwidth and infrastructure to support more sophisticated applications such as videoconferencmg Training for skills necessary for uSing the Internet was cited by businesses for in-service as well as community residents. Availability of skilled IT support for small and medium businesses was a critical barrier. The surveys discovered that many people recognized that in order to adapt to the new economy it was necessary to learn the new skills, However, issues of cost, availability, and accessibility were factors to consider for training Equitable access for all was cited as a priority. We also need to continue with our efforts of Increasmg awareness of the I.T. and its implications locally and worldwide The paradigm shift will come as a result as the relevant applications. DENTIFIED PRIORITIES Overwhelmingly, according to our community consultation process of local forums and surveys _ on line and hard copy - there is a need for a coordinated effort of managing the information needed for our community residents and businesses. The information needs to be clear and relevant and the format needs to be user friendly.' We identified an overwhelming response to the need for information directed to decrease the challenges of isolation and difficulty of transportation facing the elderly, the housebound, and the people confined to the small rural areas. The economic needs were identified and were articulated further into priorities. The applications of I.T. were greatly supported for health and medical interaction, the emergency sectors and the distance education sector. Also identified was that the community recognized the need for learning the skills of IT and adapting to the changing environment. 5.2.4 It is also apparent that there are many ideas and great excitement about how we can foster innovative partnerships among community organizations, both private and public; and how the community can transform itself to provide wide-ranging access to information through coordinated effort and common goals. The common desire for Elgin was to use this technology as a tool to help shape our community in order to adapt and survive in the new knowledge-based globai economy. We need to use this technology of information communications to link our individuals and groups in an integrated fashion. Our goal is to provide an environment to promote job growth, attract new investment, and encQurage local economic development in a manner identified as appropriate for our rural community. The importance and challenge of maintaining our identity while adapting to the new knowledge based economy was critical to the compliance of the technical usage. /1 59 Elgin/SI. Thomas - Notice of Intent Rural Solutions for Rural Needs We have been directed by our community to link I.T. applications to our community's needs _ to facilitate interaction of our community to technology. The need for locally focused information is needed in order to coordinate and manage the information needed for our own communities. It will provide a clear and directed step to accessing relevant information - starting locally and building connections regionally, provincially, federally and globally - as the overwhelming amount of information found while 'surfing' was number one as a deterrent for looking for specific information. This will expand the presence of our own businesses and services on the web and encourage our economic opportunities locally and beyond. services and socia Priorities Included Access to information and interaction with services a. On-line access to government information and services b. Access to community Information and services ncluding health informal 1 Promotion and Marketing of E-buslness a. Agriculture b. Tourism c. d. E-Ma Business 2 -to-business technology The need for ongoing Stewardship and marketing mproved communications 3 4. 6.0 DESCRIPTION OF THE PROPOSED PROJECTS It IS the Intention of ECDC, with the community and business partners, to Implement an Integrated locally-focused approach for citizen services interaction. The documented factors influencing our county, the gaps that have been identified and the proposed applications have provided the direction of the proposed project. (see 5.2.1, 5,2.2, 5,2.3 and 5.2.4) The ECDC has established a successful working relationship with key provincial, federal and municipal govemment decision-makers and with community and business leaders. The eMIT project has also provided us key contacts with IT enablers within our county and with those who desire to work within our county. This position enables us to move forward further in our endeavour to integrate our on-line services for use by our citizens. elginconnects.on.ca is being created to help individuals, business and groups, both within our community and around the world, find the people, services and the information they need when they need!!. We believe that to accomplish our citizen interaction in an Integrated fashion, a community portal is necessary. As Connect Ontario has indicated, they will be working with the communities in designing a standardized model for a community portal. Elgin proposes to adopt this model and customize it to suit our community's needs. The portal will provide a convenient and easy to use access point for a number of services for community existing businesses, residents and visitors. The creation of an area network for county municipal offices will ease communication and information sharing between area offices and the county building. This configuration will result in greater reliability and speed for citizen access and use. 5' " 60 Thomas - Notice of Intent Elgin/St. Rural Solutions for Rural Needs to Information and interaction with servÎces a. On-line access to government information and services As both residents and municipal workers recognized, information and service delivery is changing due to the re-structuring and changing of responsibilities of the various leve!s of government. Ease of finding information and interacting with it is necessary. (see 5.2.1, 5.2.2, 5.2.3) The provision of the selected federa! information available at the CAP sites in our libraries has enabled our population to access HRDC information and forms. However the local government information is not included. We propose to include loca! government information from city by- laws, to ward divisions to land development to on-line purchasing permits or paying taxes .A.t the click of a mouse, citizens will see a directory of their choice displaying: CitvlCountv qovernment information map of the city showing the wardsl them Access 1 to notify councilors names and options how townships taxes on~!jne the preservation of our etc. pay taxes - comparisons; proportions of how taxes are divided; future heritage buildings - map of locations with descriptions of each by-Iaws- garbage pickups; dog centrol, building permits, snow clearing land development - zoning, drainage routes, water pipelines historical archives - the county has recently invested $125,000.00 for public history and it is to be available on the website - b. Access to community information and services including health, social services and informal. The inclusion of a mapping system for locations as well as calendar of events and registration forms would be invaluabie for citizens to gain access to services and programs that may not be known to them or save them the inconvenience of travel for forms or registration. The burden of geographic distance and time inconveniences for administration purposes would be decreased. Recreation and Leisure - Map showing the locations of parks, recreational sites, trails; - Links to the various faciiities and to the websites of those facilities if available for rental information, registration, etc. - Calendar of events -I schedules - Clubs and groups - sports, cultural, service clubs, neighbourhood associations.- contacts, meeting dates, - register for events and clubs - Banquet, conference and meeting rooms - location, logistics (size, etc), rental forms, contacts Protective Services - Fire departments - map locator; crisis numbers; by-laws; guidelines - Police departments - map locations; crisis numbers; - Emergency services - expianations; map locations; critical numbers; Cornmunitv services - Map locator services of health, educational, and social service facilities. - Access to heaith promotion information; registration on line for events such as pre-natal classes or immunizations; lists of services with links; any calendar of events with registration forms. - Kettle Creek Conservation and Catfish Creek Conservation Authorities - Banking facilities - information, contqcts, locations, links Promotion and Marketing of E-business is recognized as the single most important factor in allowing businesses and reach each other directly at low cost. The low cost of operating a business on-line 2. E-commerce consumers to liP 1 6 \¡,'" Thomas - Notice of Intent Elgin/St. Rural Solutions for Rural Needs means that smailer businesses and start-ups can compete with larger businesses. The ability of a rural business to reach marketplaces internationaily rnay ensure their survival. The difficulty of small businesses to enter into the e-commerce arena is a barrier that wiil be addressed in this proposal. The list of priorities for e-commerce includes: agricultural information, marketing and expansion of markets, shopping on-line, establish and expand home-based business presence, tourism and employment recruitment - Aqriculture - weather links; mappingior local pick-your-own markets; link to agricultural information; link to OMAFRA - Tourism - mapping capability for local businesses, recreation spots, accommodations including camping, links to local websites for businesses -Calendar for county and city to promote and advertise - e-Mail: a directory of businesses in the county with map locations and links to their sites if applicable; contact information - business -to-business: directory; events; forums; save money by direct transactions and iust-in- time scheduling of supplies - Business information - directories and location sites available on map; transportation industrial parks; demographics of community; links to business websites; serviced lots routes 3. Improved communications technology - Elgin recognizes the intent of Connect Ontano to enable community residents to interface with communications technology to help the community transform itself to adapt to the new knowledge based economy. However, the consultations repeatedly revealed that there is an identified need to include expansion of infrastructure in our long term planning. Identified barriers to access technology included telephone party lines stiil in operation in some of our regions where private lines are stiil not available. Businesses and residents both felt that the old telephone line framework did not support the new technology and the result was very slow modem speed. Large businesses and some service agencíes need to include superior applications of videoconferencing which demands more bandwidth. RNO encourages the various sectors in a community to pool their resources and their demands and coilectively present an RFP to the private sector connectivity community similar to what Lanark community has done, Elgin will also work within the model of aggregate needs and partnering To accommodate the requested applications we are partnering with public and private services. We are also increasing the number of access points The 10 CAP sites in the City of St. Thomas have been recently set up in the Spring of 2000 to ensure more public access points within the City This wiil supplement the 11 rural points of CAP access 4. The need for ongoing Stewardship and Marketing Firstly, our committee wiil need to establish itself as an incorporated body and ensure that we have a strategic plan in place. Fortunately, we have supportive County and City governments as weil as a representative steering committee. Personal costs and community costs were addressed. To ensure that everybody has access to this technology in order to adapt to the new social structures was a high priority. Therefore, the library or public access centre was highly supported. A number of ideas were expressed including that of a cooperative. The experience of Lanark Community Network iilustrates that the way to sustainability is to have everyone participate, and that wiil happen as we build our applications to suit the community's needs to result in broad support from individuals and the business and service communities, 17 62 Thomas - Notice of Intent Elgin/Sf. of8 I Page Ontario Connect Ontario Ministry of Energy, Science and Technology stry or Energy, Technology fr.anç.ais n cØQ'NT' " .",:.~.", , ~~ "."iI' ;', , ' . . >,:(' " ':, : '~... . . / ~ ,\ .,,' ""',~,. - _____ ~ w:. Location: tlQJtt¢. / .çºJJ.!1!tçj:~Ql1tªdº- I Frequently Asked Questions Frequently Asked Question What is Connect Ol'ltario? What is the relationship betwe~QCo!11'1!!!'-tºntaJi.º-ª!)!j ßeoSmart? Whv is the Qovernment investing in G9_1l!1!!J;tQ.l'ltar1Ql Wh_@j.§....a COnnf1!;~g~J~·smarrÇ_Qmm.JJnity-,? Wh~ can.J!QIDy-,? Wt1ªl i5.1t1jU9J!!,91Joc¡¡LgQvernments? What is the_Qrocess for aPQlying 19LC..9nl'l..!!çtQJ1tarjQ fundi1l91 \/\,Ihat wilU::_Ql'l!1~<;t Ont¡¡Ilo_tLLndl \/\,It1at J<1 ndQte~R~nditu r.!1S_I/l{ºJ!l(:LbeeligH:¡!eJ~LÇ~· .i"Y_eJ>tment.i"..ÇQD!1"..<;t.ºntª,,19_Jn1rastrl.JctuJ~ Proj!!cts-'? t9c:teveloQ 3 4 5 6 7 8 9 1 2 G~o$mªrtº\(~r)l¡gw Ǻn!1~çl..º!11ªr.i.º. ºV~ryi~W .º.PtJJLlnvitªlion JIIotictJ..of..,I.I1ttJ.I1t W4;JJcomg EJ.\Q~ POC¡s G9!!r¡c¡Çt Ontari9.RJ.oyi<:leJ\!n<:ling telecommunications infrastructurel 10 O.º~!LConnecJ.Q!1t<![io Jlli!vide fJJnding.tº~~v!1!QR 'smart" communities of interest? What is !t1C:Lr<1vi.!1I/l{_Rr9J:esJ> lor J!!! l,.l.Etsls,fQLfl,.l!1<:11ng? Wt1j'1JaJ<1JIJ!!.m¡¡j!Lçrjtel'ia.Ys!!<:I_1Q_eJLaJ1L<!te..RrQRo_sal51 \N.hatkinQs..ºt inf9rmaJiQ!L.anej toQ.ls wj!LÞe avai,ªJ:¡!!LtQ ªRQliç¡¡nts? What are the kev deª<:IJll'l~§.1 information on how 11 12 13 14 to aQRlyJ.o"COÆ1.!tcl Where can..llJet Qntario? 15 16 Ontario? " Connect Ontario is an exciting new $82 million SuperBuild Initiative to develop a network of 50 "smart" communities across Ontario by 2005. Through innovative partnerships among community institutions and organizations, governments, local businesses and other private sector interests, this initiative will enhance the competitiveness of our communities in the new digital economy and spur growth in jobs, new investment, and economic development opportunities. What is Connect 1, Ontario will invest in broad-based partnership initiatives that create a high tech network of 50 connected or "smart communities" across Ontario. Led by the Ministry of Energy, Science and Technology, this includes assistance for the development of infrastructure plans (i.e. business plan) and the carrying out of "smart" infrastructure projects. 11/21/2000 63 http://www.est.gov.on.ca/English/connect/faqe.htm Page 2 of 8 Ontario Connect Ontario Ministry of Energy, Science and Technology Connect Ontario includes another key component called GeoSmart. an initiative led by the Ministry of Naturai Resources that will make land-related (geospatial) information available to and usable by communities (e.g. digitized and clickable maps). Ontario and 2. What is the relationship between Connect GeoSmart? Q Connect Ontario and GeoSmart are directly linked initiatives and share "one-window" access for communities that apply for the program through the Connect Ontario Notice of Intent. GeoSmart is a key component of Connect Ontario and will make map-based information services available to, and usable by, connected communities through the information services and applications that the infrastructure project will deliver. GeoSmart responds to the need to integrate better map-based data and information needs across the province and will facilitate geospatial business applications required by most communities and many large and small businesses. Through the Connect Ontario Notice of Intent, geospatial smart community applications will be identified, as will opportunities for communities to work with GeoSmart and each other. For more information about GeoSmart, please see the 9,ª-QgJ]1jJrtQyerview Rª9~ 3. Why is the government investing in Connect Ontario?" Connect Ontario supports the objectives of the SuperBuild Initiative - fostering innovation, building Ontario communities and increasing Ontario's competitive advantage. It does this by supporting public/private sector partnerships to develop the infrastructure needed for a strong economy. The Ontario government is committed to growing the economy of the future, building a global Internet and electronic business hub in Ontario, and establishing Ontario as a magnet for information technology business and jobs. this overall agenda for the Connect Ontario is a key program in 21st Century. 4. What is a connected or "smart" community? Q A connected smart community is a geographical area whose residents, organizations, local businesses and governing institutions are establishing the community information technology infrastructure to transform the way in which public, community and private sector services and business are conducted and accessed. It generally encompasses a wide economic catchment area and frequently spans several local governments. A smart community is one that: 11/21/2000 64 http://www.est.gov.on.ca/English/connect/faqe.htm Page 3 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology uses modern information technologies to transform the way in which public and private sector business, and broader community services, are conducted and accessed. improves access to a diversity of electronic services and information at the local community level. involves the participation of residents, community organizations, businesses and local governments and institutions. · · · · develops a broadly shared information infrastructure, or integrated information technology platform, needed to conduct and access a diversity of electronic services and information. have supports applications and electronic services widespread community benefit. provides "one window" to a broad range of electronic services for the community. that · · 5, Who can apply? Ð Applicants must be a group based in Ontario, acting together, with broad representation from the community. The lead partner, who assumes legal responsibility for the project, must be a not- for- profit, incorporated entity. It may be a municipality (e.g. city, region district, county), or other "approved designated body" representing the community (e.g. the economic development authority, the regional technology association). The group must include membership from locai government and economic development/tourism sectors. Additional membership is expected from post-secondary institutions, school boards, training organizations, business and technology associations, hospitals and other local health organizations, public libraries, cultural organizations, community service organizations, and other community groups. Applicants are encouraged to include representatives from other levels of government (provincial and federal), public utilities, as wel as businesses in all sectors of the economy and information technology companies (e,g, information providers, network service providers, manufacturers, software companies, carriers, resellers). To facilitate an integrated approach, it may be helpful to identify/establish a chief information officer responsible for overal coordination across the smart community area. is the role of local governments? 0 Local governments are expected to be participants or partners in community projects. They may choose to be key partners by implementing applications to provide electronic information and services to the public, local businesses or others, or to work with other local governments across a geographic region (e.g. county, district) to develop more cost effective approaches by sharing functions and services. They could be the focus for a broad range of connected or smart community applications and services, depending on their priorities and capabilities. 6, What 11/21/2000 65 http://www.est.gov.on.ca/English/connect/faqe.htm Page 4 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology A municipality mayor may not to choose to contribute funds or make an in-kind contribution. These decisions will be made by municipalities on a case-by-case basis. The vision for the smart community will have a bearing on what role a municipality decides to take on. A municipality could be the lead partner in a project. A lead partner, however, assumes legal responsibility for the overall project and is usually involved in all aspects of the project. A municipality may only have legal authority over a specific geographic area that is only a portion of the broader smart community and may be comfortable in being a key partner. Municipal involvement and participation will not exceed their existing legisiative powers, abilities, roles and responsibilities. Ontario 7. What is the process for applying for Connect funding? ø The first step is to submit a Notice of Intent according to Template Guidelines. All potential applicants are required to submit a Notice of intent prior to any submission for financial assistance. Applicants will be provided feedback by Connect Ontario's staff following their review of the Notice of Intent. The second step is the submission of a request for financial assistance for the development of a comprehensive community Infrastructure Plan (i.e. business plan). Infrastructure plan development may be funded by Connect Ontario for up to $50,000 on a matching basis. It is expected that the community contribution would match actual costs, not in-kind contributions of time, meeting facilities, or other similar contributions. All applicants are also required to complete a Connect Ontario application form. The third step is the submission of a complete community infrastructure plan for project funding. In some instances, a smart connected community may already have developed a comprehensive infrastructure plan and be ready to submit the plan for project assistance. All applicants are also required to complete a Connect Ontario application form 1 2 3 Note: Applicants who have received a favorable evaluation of their Notice of Intent and have an already developed infrastructure plan may elect not to apply for funding for infrastructure plan development and proceed directly to request financial assistance for implementing the infrastructure project. The readiness of a community to proceed directly to this stage will be determined through the Connect Ontario assessment of the Notice of Intent and consultations with the potential applicants. will Connect Ontario fund? . 8. What Connect Ontario Infrastructure Business Plans This funding will help communities build the business case for a smart community infrastructure project (describe the smart 11/21/2000 66 http://www.est.gov.on.ca/English/connect/faqe.htm Page 5 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology community concept, the partners and the project purpose and provide a detailed account of the deliverables with measurable benchmarks and milestones, project costs and financing, etc). The Infrastructure Plan (i.e. business plan) will be expected to outline in detail the proposed infrastructure investments, including process and engineering designs, protocols and standards to be followed, a description of ownership of the equipment and software, a maintenance and support plan, and proposed costs according to the plan development submission guidelines provided by Connect Ontario's staff. The Request to Develop the Plan is not the actual business plan itself, rather it is a request for financial assistance to develop the comprehensive business case for an electronic infrastructure project that enables public access to a broad range of community information and services through a one-window, electronic "portal." It will be used as the basis for investment by the project partners and the province. Developing such a comprehensive plan will involve activities such as: community engagement (e.g. establishing a steering committee, consulting with key stakeholders to determine their detailed requirements, public meetings to engage the broader community); identifying the specifics of proposed applications; undertaking a marketing plan to determine actual demand and potential usage; technical consulting to architect and design systems, and undertake process re-engineering studies; preparation of the plan; and distribution of the draft plan to stakeholders and interested community members. Plan development may be funded by Connect Ontario up to $50,000 on a matching basis. It is expected that the community contribution would match actual costs, not in-kind contributions of time, meeting facilities, or other similar contributions. Ontario Infrastructure Projects. Connect Ontario will invest in an approved project for up to two years based on a completed and comprehensive infrastructure plan (i.e. business plan). The provincial investment will average $1 million per project. Examples of potential infrastructure projects include: the provision of government information and transactional services on-line, 24 hours per day; an electronic based economic development and investor attraction service; a locator service that enables individuals to find institutions, businesses, tourism and visitor attraction sites on line through a mapping function, with the capability to link directly to a selected entity; and, a local e-business mall. Further examples of "smart applications" are identified on the website. Connect 9. What kind of expenditures would be eligible for co- nvestment in Connect Ontario Infrastructure Projects? 0 Essentially, the platforms that host the information services and applications that the project will deliver to the community. is related costs. It The principal focus is on capital investment and 11/21/2000 67 http://www.est.gov.on.ca/English/connect/faqe.htm Page 6 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology anticipated that some 75% of project costs supported through Connect Ontario would relate directly to capital (e.g. equipment, software, engineering, data integration), some 12-15% to project management, and the remainder on re-engineering of processes and training, partnership development, and marketing within and outside the community. These include costs integral to a Connect Ontario Community Infrastructure project, such as: network · purchase of equipment (e.g. servers, routers connectivity devices, software) · business process redesign/engineering · high level service integratio · establishment/integration of databases software integration training related to achieving the project's objectives project management and administration information technology consulting · · · · 10. Does Connect Ontario provide funding to develop telecommunications infrastructure? e No. Connect Ontario does not provide funding to develop telecommunications infrastructure such as the installation and maintenance of fibre optic systems, central office equipment, wireless systems, etc. 11.Does Connect Ontario provide funding to develop "smart' communities of interest? e No. Connect Ontario only provides funding to smart communities based on geographical areas. These geographical areas may be defined by different types of borders (e.g. municipal, county, district) but they have to cover a specific physical area and avoid overlaps with other smart communities. Also, these geographic areas are expected to encompass larger zones having a significant population base (e.g. larger than a single town). 12. What is the review process for requests for funding? II Proposals for Infrastructure Plan development (i.e. business plan) and Infrastructure Project implementation will be reviewed by an independent review panel. The panel will meet to review submitted proposals three to four times a year. The panel provides its recommendations to the Minister of Energy, Science and Technology, and to the Minister of Natural Resources, who wi announce successful plans and projects following approval. 13, What are the main criteria used to evaluate proposals? " (ability to provincial investment The proposed project must demonstrate need for . 11/21/2000 68 http://www.est.gov.on.ca/English/connectlfaqe.htm Page 7 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology pay based on population size/density wi consideration ). must identify sufficient funding from other sources to ensure project success and sustainability, must not duplicate private sector investments in basic underlying telecommunications infrastructure. must buiid on, and not duplicate, existing community and regional "information highway networks". must include several initiatives that include a number of community sectors. must demonstrate the presence of broad-based community partnerships. must demonstrate broad benefit for the community resulting from the project, including economic and job creation benefits. be a · · · · · · must demonstrate how the project results in better integration and delivery of a broad range of local information and services (for example providing one-window electronic access to local. municipal, provincial and federal information seven days a week, 24 hours per day). must demonstrate technical capability to complete project. the proposed project management must demonstrate capacity to manage project. must demonstrate evidence of a process established to ensure ongoing viability and growth should identify the chief information officer with ongoing responsibility for coordination, management and growth · · · · · be available to 14, What kinds of information and tools wi applicants? . Connect Ontario provides guidelines for the preparation of Notices of Intent and other required materials and documents. Copies of these are available on the website. In addition, a design and architectural model for a multi-functional smart community "portal/website" will be provided to facilitate the work of communitiés and avoid duplication of investment, or "re- inventing the wheel." Links to helpful sites will be available on the website and additional supporting materials will be developed. Finally, Connect Ontario staff will be available to meet with community representatives and provide them with advice. 15. What are the key deadlines? . There will be three or four deadlines a year for submission of Notices of Intent, Infrastructure Plans (i.e. business plan) and Infrastructure Projects. The dates are as follows; Future deadlines for submission of proposals for notices of intent, proposals for infrastructure plan (i.e. business plan) funding, and infrastructure project funding, are; 2000 December 1 11/21/2000 69 http://www.est.gov.on.calEnglish/connect/faqe.htm Page 8 of8 Ontario Connect Ontario Ministry of Energy, Science and Technology March 5, 2001 July 16, 2001 November 15, 2001 get information on how to apply to Connect 16, Where can Ontario? . All the information and documentation necessary to apply for Connect Ontario funding is located on the Notic.e oLlntE'mt page of this website. If you need additional information or a printed version of the information, please call the Information and Communications Technologies Branch at (416) 326 9643 or send an e-mail to c_QoneQt@est90v..on,Qª. I Ç~ntm!31œ I Ee5!dbaçk I .s~~tcçh 1;¡.Lt~..J'1_ë;l.R I f[qjJ.Ç.ais I M.,inÜ?J.:rv_.tI.QJI:te Paa~ I _~OJ~f...9-'i I S.çJe.rJ.q.=t.&..T§Çhn_Q\º-9_'t I News_R.eJ§~'ts_e_s, f!,JflJ;!lo_g_-.E:[Q9LélOJ_~ ® Ontario eo malnta1ned by ~he Oovernmen of On'tario Last updated 11/17/2000 ç~wJª.c.tth.§___~in isJ,:ryAEneray,_Science_and_Le.ç:hO.9JQ9.'i s s Th LTQP__.QLP.9.Q.e. © 2000 ween's PrinteLfor ,Qntarl.Q is provided as a public service, but we cannot guarantee that the information is current or accurate. Readers should verify the information before acting on it. 11/21/2000 70 This information http://www.est.gov.on.ca/English/connectlfaqe.htm REPORT TO ELGIN COUNTY COUNCIL HOMES REPORT #1 for November 28, 2000 Elgin Manor - Sewage Treatment SUBJECT Marilyn Fleck, Director of Homes and Seniors Services OCTOBER 4, 2000 FROM DATE Background With the Elgin Manor redevelopment project, there has been a need identified to look to options available for wastewater treatment. The existing lagoon has not been considered an option due to more efficient methods for wastewater treatment and the requirement to conclude the operation of the lagoon as part of the land purchase. Discussion Options for consideration for wastewater treatment were identified to be: . Develop a stand-alone sewage treatment plant for maximum efficiency and improved quality of effluent. . Covey sewage to the City of St. Thomas for treatment at existing plant. The municipalities adjacent to the City of St. Thomas have indicated concerns of the lack of availability of sewage capacity. The timing of plant expansion at St. Thomas would negatively impact this project, as treatment will not be available when needed. The County of Elgin advertised for firms to design and build a small package treatment plant. Five bids were received. The County engaged Dillon Consulting Limited to review and evaluate the tenders. The bidders offered four different technologies. Dillon evaluated the four technologies and recommended an extended aeration process with tertiary filtration and UV disinfection with discharge to open stream as offered by SaniTech Communal Systems Inc. The other technologies included Rotary Biological Contactor, constructed wetland septic treatment with subsurface disp()~al, and recirculating sand filters with subsurface disposal. The selection criteria included suitability to site configurations, reliability of equipment, consistency in delivering effluent quality and cost. 7 REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for November 28, 2000 Elgin Manor - Sewage Treatment Page 2 SUBJECT As part of the decommissioning of the old lagoon and creating the new wastewater treatment plant, a Public Information Meeting was advertised in the local newspaper and held on Wednesday, August 9, 2000. The following is a synopsis of the information presented and comments from those individuals in attendance. Overview of the technology of the Sanitech system by Ralph Thompson provided block schematics and examples in picture format of the proposed system in operation. The plant is proposed to process 100,000 L per day, which is projected to be capable of handling the new Home for Seniors, and an apartment complex for 100 persons The treatment process was outlined and the testing exceeds Ministry of the Environment guidelines. Copies of such testing will be filed with County Administration. it With the treatment process that takes place, i.e. aeration, odours from the plant are reduced, There is some noise from the mechanical equipment; however, mufflers are installed to decrease the noise. If there is a major noise problem, will be addressed by County Administration. be wi The questions from the public meeting included the sizing; where the plant located and whether it is an occasional discharge or a continuous flow. The approval process includes . The requirement that under the Environmental Assessment Schedule "A". Public information process treatment facility plan. as a the wastewater Act the proposed site plan and 72 to view . REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for November 28, 2000 Elgin Manor - Sewage Treatment Page 3 SUBJECT A second public meeting was held on September 6, 2000 - a regular meeting of Southwold Township Council. This meeting provided an opportunity for Council to view the site plan, the block schematics of the wastewater treatment facility, and to comment on the proposal. This meeting was open to the public to receive input as well but was not advertised. of the Conclusion: In preparation of the rebuilding of Elgin Manor, the County of Elgin has taken the necessary steps to ensure the wastewater treatment meets legislative requirements, including the technology and the criteria under Schedule Class Environmental Assessment Act. "A' Attached to this report is reference to the Dates, locations of Public Meetings, Synopsis of the issues identified, and copies of the newspaper advertisements Council Information and approval of the process This mformation is provided for Recommendation THAT the steps initiated with respect to Public Information Session be approved and that such initiatives are recognized as part of the process for Schedule "A" of the Class Environmental Assessment Act. Approved for Submission: Mark G. aid Chief Administrative Officer 73 Respectfully Submitted: Marilyn D. Fie' Direc,itor of Homes and Seniors Services I .. ~ . Attachment to Report to Counci Elgin Manor Sewage Treatment · Notice of Public Meeting held August 9, 2000 · Copy of the Advertisement in the local media Note that notice of the meeting was circulated to local landowners, tenants in advance of such meeting. · Copy of the minutes of the meeting held August 9, 2000 · Copy of the minutes of the meeting held September 6, 2000 (Southwold Township Council) 74 NOTICE OF PUBLIC INFORMATION MEETING SEWAGE TREATMENT FOR ELGIN MANOR .._w _'< Wednesday, August 9,2000 7:00 p.m. to 8:30 p.m. Elgin Manor Auditorium 39232 Fingal Line, St. Thomas R.R.#l, The Corporation of the County of Elgin is planning the redevelopment of Elgin Manor, a 90 bed long term care facility, to be located on the property to the east of the existing structure. The redevelopment of Elgin Manor includes the construction of a small sewage treatment plant. An information session will be held on the above noted date for the purposes of allowing the public to review drawings indicating the extent of the proposed works and to receive comments from the public. Subject to comments received and the receipt of necessary approvals, the County of Elgin intends to proceed with construction of this project between September and October 2000. For further information on this project, please contact Mr. Ralph Thompson, P.Eng. of SaniTech at (519) 648-2103 Or Mrs. Marilyn Fleck, Director of Homes at (519)631-0620. 75 l-yr.J000 0f!.-[3-¡¿ pr!J3:;':; NOTICE OF PUBLIC INFORMATION MEETING SEWAGE TREATMENT FOR ELGIN MANOR \Vednesday,Au9ust9,2000 7:00 pm to 8:30 pm Elgin Manor Auditorium RH. #1, 39232 fingalline, St. Thomas The Corporation of the County of Elgin is planning the redevelopment of Elgin Manor, a 90 bed long term care facility, to be located on the property to the east of the existing structure. The redevelop- ment of Elgin Manor includes the construc- tion of a small sewage treatment piant. An information session will be held on the above noted date for the purposes of allowing the public to review draw- ings indicating the extent of the pro- posed works and to receive comments from the public. subject to comments received and the receipt of necessary approvals, the County of Elgin intends to proceed with construction of this project between September and October 2000, For further information on tilis project, please contact Mr. Ralph Thompson, p.Eng. of SaniTech at (519) 648-2103 OR Tv1rs. Marilyn Fleck, Director of Homes at (519) 631-0620. ~ I"- ~v S{~~'~0 o C)OlA' """Q NOTICE OF PUBLIC INFORMATION MEETING «{~~,,~ '~''\, ;i!~,~"'<"\ 0...., ;>I~ tc:..~ 'V~.,;.-:-! '.I, '-"IV.ilI, '\ "> V~1' ~ri":~~-,,:.,>Yoi ~l~~~ SEWAGE TREATMENT FOR ELGIN MANOR I'-- I'-- Wednesday, August 9, 2000 7:00 p.m. to 8:30 p.m. Elgin Manor Auditorium R.R.#1, 39232 Fingal Line. 81. Thomas The Corporation of the County of Elgin is planning the redevel- opment of Eígin f'l1aoor, a 90 bed long term care facility, to be located on the properiy to the east of the existing structure. The redcveiopm(~nt of Elgin rv1anor includes the construction of a small S8\f/age treatment plant. An infortY'ation session wilJ be held on the above noted date for the purposes of a!!ovving the public to review drawing indicating 1he extent of the proposed works and to receive comments from the public Subject to comments received and the receipt of necessary Gpprovals, the County of Elgin intends to proceed with con- struction of this project between September and October 2000. For further information on this project, please contact: Mr. Ralph Thompson, P.Eng. of SaniTech at (519) 648-2103 or Mrs. Marilyn Flecl', Director of Homes at (519) 631-0620 Public Information Meeting Sewage Treatment for Elgin Manor Wednesday, Aug 9, 2000 7:00 p.m. to 8:30 p.m. Elgin Manor Auditorium Dr. Sonia Beavers - Administrative Officer Jim Carter - Corporate Facilities Officer Ralph Thompson - Professional Engineer of SaniTech Jim Mcintyre, Mary and Stan deDeckere, E. Hoffsummer, Present: Community Monteith, Hugh Lyle. Jim Lyle Marilyn Fleck - Director of Elgin County Homes Doug Synder - Mekinda and Synder - Architects Regrets the the The purpose of this meeting is to give the public an opportunity to view proposed small sewage treatment plant and to receive comments from public. Of course, subject to comments received and the receipt of necessary approvals the County of Elgin intends to proceed with construction of this project between September and October 2000. Quick overview - SaniTech systems - sells current technology · extended air-ration uses air to treat the waste · in Ontario last 50 years · These sewage plants are not very large however have same function · Plant at rear of property - lagoons will be taken out of service, filled with soi and will cover them · No hazardous waste - there is an approval process from Ministry of Environment · would like to build around Sept or Oct likely take 3 weeks to build · Precast concrete modules put together like a puzzle - easily accessible and easily maintained. · Capa,city of treatment plant to handle this area - old sewage will be decommissioned and new system will take over. · Bacteria levels will be tested which is a requirement by province- the ultraviolet final bacteria level is lower than ministry guidelines - Hoffsummer 78 itres a day which is Ralph - go to pumping station to air-ration and then to area to settle settled particles taken up by airlift pump and reprocessed. Does not have an odour. Every 3 to 4 weeks a wagon will empty the sewage and take to a treatment plant to be processed 100,000 Hoffsummer - is plant easily expandable? - enough for the Home. · · Hoffsummer- is the tank treated with phosphate? - There is a process, sewage passes through clarifies that is cleaned out and removed anything left is put through sand filters. There is a small collection in sand filters - There are tests done as per Ministry Guidelines. · receive Hoffsummer - who receives the test results? - Mark McDonald wi copies · be developed - Hoffsummer - how long does process take and is there an odour? - can vary depends on final process How can there not be a smell - if you stand overtop of course you will get some odour the extended air-ration gives extra air to clear the odour. The sludge storage tank is air-rated therefore minimising actually practically eliminating odour. There are treatment plants that use Anaerobic, which are treated without oxygen and therefore you get odour. Hoffsummer How much noise?- there is noise but there are mufflers - 55 to 60 if the noise is a problem it can be addressed. The blower is built in that takes air from outside and pushes the air into the chambers not a fan per se but is like a fan. Not an intrusive system. wi Shared typical pictures of what · · · the It is important that the new sewage treatment building. · Dr. Monteith - who approves the system? - The Ministry needs to approve the system. The system must comply as per their requirements Jim Lyle - Where will the plant be located? The plant will be located behind the existing Elgin Manor in the same vacinity of the lagoons new has the capacity for plant · time? - discharges an 79 time some Township owns the pipeline Hugh Lyle - does it discharge all at the average flow continuously · · kely every 3 to 4 weeks - . SaniTech needs final blueprint drawings of the new home, which includes where the sewage plant is situated before they can receive approval from Ministry to implement the sewage plant. Copy of blueprints needs to be shared with Township and MNR, MOE and Conservation Authority should be notified meeting was held, include copy of authorised site plan. Ralph Thompson will call Marilyn. that a 80 Mr. deDeckere - How often is sludge removed? depends on amount of sludge Southwold Township Council Meeting - Sept. 6,2000 Presentation re Elgin Manor Sewage Treatment Plant Present: Mayor P. Clutterbuck, Deputy Mayor J. McIntyre, Councillor C. Roberts, Councillor J. Beharrell, Councillor S. Lidster D. Aristone and Maria Knoefal. Doug Snyder, Ralph Thompson and Marilyn Fleck M F. introduced Doug and Ralph to the members of Council, shared the block schematics of the new Elgin Manor, and the coloured drawings, indicated the public meeting was held on August 9th, neighbours had been sent letters and invited to attend, Advised the purpose of this evening's presentation was to provide to Council an opportunity to review for consideration the site plan for the package treatment plant for Elgin Manor. Ralph: reiterated that we were lookingfor approval in principle of the site plan of the new building and treatment plant. indicated that under the Environmental Assessment Act a Schedule A is a simplified process and does include a public process for examination of a site plan. Ralph provided the site drawing that Doug had prepared showing the site - ing of the new building, Ralph noted that the new plant will discharge to an existing pipe, and once the new plant is in the lagoon would be decommissioned. Ralph further noted that with the proposed treatment the suiface discharge is considerably better than that we now have. Question: C. Roberts - What type of system? Ralph indicated it is an extended aeration with air conducted into it to promote bacteria growth. Ralph explained through block schematic drawings of the chambers of this plant and provided actual photos of similar applications of these package treatment plants in operation, Ralph indicated that the current effluent goes through a 4 inch force main to the lagoon which is treated annually. 8 The newplant provides for an even hourly flow and the processes include aeration, clarification, two sand filters, and then ultraviolet treatment before going through the forcemain. Ralph indicated this type of sewage treatment has been used over 40 years and in his opinion has stood the test of time - Norweco -firm in Ohio All units are precast concrete, and one fits the puzzles together. It could be ready for operation in one month. Ralph indicated the typical installations are throughout the US and now more in Canada The units as shown in the photographs are a low profile, not highly visible, the units have aluminium covers and can be locked so there is no access. Question: J. Beharrell - What UV treatment - Trojan system? Ralph indicated that it was the Trojan system. Comment: J. McIntyre - attended the public meeting and was amazed how little an area is taken up. For expansion, you just add another part to the unit. As far as neighbours were concerned, there were no concerns voiced, just get on with it. Ralph concurred that there was a positive reaction to the public meeting presentation. P. Clutterbuck noted that there were several sizes, and the photos show eight chambers - believe the flow is what? Comment: is flowing 100,000 L per day. it Ralph noted C. Roberts - cost? Question: Ralph: $325,000. Question: J. Beharrell- what about stand by power? Doug: noted that the current generator will require upgrading. 82 We took our leave at approximately 2100 hours. REPORT TO ELGIN COUNTY COUNCIL Homes Report #2 for November 28, 2000 Marilyn Fleck, Director of Homes and Seniors Services FROM Elgin Manor Rebuild Project November 13,2000 SUBJECT: DATE round The Elgin Manor Building Committee has met on several occasions to review the progress to date, provide direction and input; and this report provides to Council the current information and the anticipated time frames of the steps to be taken. Introduction/Back Discussion The block schematic drawings provided for your perusal today have been revised to determine appropriate sizes and whether the delivery of service from any department is feasible within the parameters. The Supervisory staff of the Home has had an opportunity to meet and review with the Architect, Mel Mekinda and the results of that meeting are displayed today. The change in the room designation is the inclusion of twelve (12) basic rooms; which is an increase from the previous design. The remaining seventy-eight (78) rooms are private rooms. The servicing of the new site was reported to the Building Committee as the water line from Fingal to be operational within two weeks. The sewage treatment plant plans and documentation will be presented to the Ministry of the Environment for approval. It is expected that this submission will be made by the end of November; and once approval is granted, construction of this phase will commence, probably in late winter/early spring of 2001. The Ministry of Health and Long Term Care will receive the block schematic plans and Project Summary by the end of November and it is anticipated a response could be forthcoming within a six-week time frame. Ministry of Health and Long Term Care then requires working drawings to review and approval for those documents is anticipated late winter/early spring 2001. At that point, we anticipate that we would be in a position to call for Tenders for Construction 83 REPORT TO ELGIN COUNTY COUNCIL Homes Report #2 for November 28, 2000 - page two Conclusion The timing of each phase is crucial to ensure a smooth process and a cost- effective plan for the project. To that end, it is important that Council be aware of the process and ensure that the project plans meet with approval. Recommendation THAT the Council of the Corporation of the County of Elgin approves the block schematic plans of the new Elgin Manor and that the project proceeds to gain the necessary approvals from Provincial Ministries. Approved for Submission: Respectfully submitted: ?'Jvþ Mark G. !:mald Chief Administrative Officer 84 Marilyn D. Fleck Director of Homes and Seniors Services REPORT TO ELGIN COUNTY COUNCIL HOMES REPORT #3 FOR NOVEMBER 28, 2000 FROM: Marilyn D. Fleck, Director of Homes and Seniors Services SUBJECT: Inspection of Homes by the Fire Marshall Background: As Council is aware, the Ontario Fire Marshall has provided Inspection of the Homes to ensure a safe environment. Recent changes within the OFM structure provides for the local fire authority to conduct such inspections. Recently the Homes were visited by the Ontario Fire Marshall, the local Fire Chief and members of the local fire department to conduct the inspection prior to the responsibility for Inspection being transferred to the local authority. Discussion: Bobier Villa was visited on October 20, 2000 and eleven (11) recommendations were left for the Home to address, The majority of these issues have been addressed and completed, and those not yet complete have been arranged for a contract firm to complete. Terrace Lodge was visited on October 24, 2000 and twenty-one (21) recommendations were left for the staff to rectify. The issues ranged from the development of a system to identify those staff participating in fire drills with a goal to ensure staff participate quarterly; to review of the Fire Safety Plan and revisions to be approved by the local Chief Fire Official. Elgin Manor was visited on November 7, 2000 and thirty-two (32) recommendations were left for staff to ensure compliance. The issues range from the hood system in the kitchen requiring cleaning to development of plans as identified at Terrace Lodge. 85 REPORT TO ELGIN COUNTY COUNCIL HOMES REPORT #3 FOR NOVEMBER 28, 2000 - page two As in all three Homes, all the issues identified are being addressed and rectified as soon as possible if Homes staff are capable of completion; however, in some cases it is necessary to call in a contract firm to complete the work. The Ontario Fire Marshall and Chief Fire Official will be returning to the Homes for a subsequent review during November, and it is anticipated that we will be working closely with the Fire Chiefs or designate to update our fire safety plans. Recommendation: For Council Information. Respectfully Submitted: Approved for Submission: lJ~ ttmL· ~ild Marilyn D. Fleck Director of Homes and Seniors Services Chief Administrative Officer 86 REPORT TO ELGIN COUNTY COUNCIL Homes Report #4 for November 28, 2000 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Policy and Procedures - Homes Volunteers Date: September 12, 2000 IntroductionlBackaround: Volunteers have provided many hours of service to the Homes over the past few years; and the provision of the volunteer component is a part of the Homes operation that we believe should expand and assist the staff to improve the quality of life for residents. Discussion/Conclusion: As the volunteer numbers expand and we expect that there will be more "student" volunteers, it is apparent that we formalize the expectations of the Homes as well as provide guidance to the volunteers performing the service. Draft policies, procedures and a volunteer handbook have been developed for the Homes to provide this guidance. Attached to this report is a copy of the index and policies and procedures. Recommendation: THAT the policies, procedures and volunteer handbook for Elgin County Homes be approved for implementation Respectfully submitted: Approved for submission: j:rQ Chief Administrative Officer 87 ELGIN COUNTY HOMES VOLUNTEER POLICIES/PROCEDURES INDEX Mission Statement Philosophy General Policy and Procedure Information Philosophy of Involvement The Right to Volunteer Definition of a Volunteer Special Care Volunteers Representation in Decision-making Use of Organizational Affiliation Speaking on behalf of the Organization Volunteer - Resident Relationship Right of Refusal Volunteer - Paid Staff Relationship Confidentiality work? Volunteers 88 for Specific Policies within the Volunteer Program Paid Versus Unpaid - Who should do what Job Design/Job Description Health and Safety - Working Conditions Recruitment Interviewing Screening Background Check Certification of Qualification Placement Probation Acceptance Orientation Training Perks Supervision Attendance Records Absence Leave of Absence Performance Review and Evaluation Rights of the Volunteer Responsibilities of the Volunteer Volunteer Dismissal Grievance/Complaint Procedure Dress Code Identification Unions ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000 Page 1 oft7 Director of Homes -------. --------. -- =================--=========== MISSION STATEMENT THE ELGIN COUNTY HOMES PROVIDE PROGRAMS AND ACTIVITIES TO RESIDENTS WITH PHYSICAL AND COGNITIVE AND/OR SOCIAL LIMITATIONS. THE PROGRAMS AND ACTIVITIES ARE DESIGNED TO BE RESPONSIVE TO THE NEEDS AND VALUES OF THE RESIDENTS, FAMILIES AND THE COMMUNITY, PHILOSOPHY i\ I,"~ WE ARE TO ENRICH THE PROGRAMS AND ACTIVITIES IN THE LONG TERM CARE FACILITIES AND TO ENHANCE THE QUALITY OF LIFE OF EACH RESIDENT, THE VOLUNTEER WILL BE ABLE TO ASSIST IN A WAY AS TO ENCOURAGE AND ACTIVELY SUPPORT THE SELF-IDENTITY OF THE RESIDENTS, THUS PROMOTING THEIR SELF-ESTEEM AND TO PROVIDE A MEANS WHEREBY RESIDENTS HAVE A SENSE OF BELONGING AND CONTROL OVER THEIR LIVES. GENERAL POLICIES & PROCEDURES INFORMATION POLICIES AND PROCEDURES FOR VOLUNTEERS ARE TO BE FOLLOWED THIS MANUAL WILL BE REVIEWED AT ORIENTATION AND WILL BE AVAILABLE AT ANY TIME FROM THE SUPERVISOR. 89 F:\USERS\Common\p&pmanual\ppvolservices2000.doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 2 of 17 Director of Homes GENERAL POLICIES FOR THE VOLUNTEER PROGRAM of Involvement Volunteers, and the contributions they make through volunteering, significantly enhance the quality oflife, community spirit, and leisure time opportunities for our residents. Volunteers are a valuable human resource requiring and warranting support and encouragement to maintain and develop their skills and to ensure their continued involvement in the provision of care for the elderly. Volunteers are an integral part of the team. The Philosoph with the understanding that such service volunteers ht to Volunteer The Homes accepts the service of all is at the sole discretion ofthe Homes. Ri The Definition of a Volunteer The Elgin County Homes and Seniors Services volunteer is an individual who, beyond the confines of paid employment and normal responsibilities, contributes time and service to assist the Homes in the accomplishments of it's mission. case Volunteers The Homes also accepts as volunteers those participants in student community service activities, student intern, and other volunteer referral programs. In each of these cases however, a special agreement must be in effect with the organization, school, or program from which the special case volunteers originate and must identify responsibility for management and care for the volunteers. ecial S 90 F:\USERS\Common\p&pmanual\þpvolservices2000.doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000 Page 3 of 17 Director of Homes Representation in Decision-makin decisions that would substantially affect the Volunteers will be consulted on all performance of their duties. Affiliation Volunteers may not use their organizational affiliation in connection with partisan politics, religious matters, or community issues contrary to positions taken by the organization, Use of Orl!anizational as other than not represent themselves on Behalf of the Orl!anization While on assigrunent for the Home, volunteers will a volunteer of the Home, s Volunteer - Resident Relationshi Volunteers in this program are considered as non-paid, part-time staff and it is expected that the volunteer relationships with the residents will have the same boundaries as those ofthe paid staff. On to become too friendly and ftiendly, caring or supportive. Our role is therapeutic in nature. It is not appropriate involved. This not to say those volunteers cannot be the contrary, The reason that relationships with the residents should not lead to ftiendships is because the relationship is not equal. Volunteers are privileged to more power by virtue of their position with the Home, Hence, residents are in a more vulnerable role. 9 F:\USERS\Common\p&pmanual\ppvolservices2000.doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 4 of17 Director of Homes It is normal for residents to want to establish fiiendships with volunteers. They perceive volunteers to be caring individuals who pay attention, When turning a resident down in terms of a fiiendship role, volunteers will do this in a supportive manner, giving basis of this policy the reason. Volunteers will notify the Supervisory of volunteers whenever the nature ofthe relationship with the resident is in question. Ril!ht of Refusal The Resident has the right to refuse a volunteer for whatever reason they wish. For the volunteer it would be better to quietly reassign someone to a better match, If the volunteer on the other hand feels that the assignment given is not appropriate they also have the right to refuse. Volunteer - Paid Staff Relationshi Volunteers and paid staff are considered partners in implementing the mission and programs of the Home, with each having an equal but complementary role to play. It is essential to the proper operation ofthis relationship that each partner understand and respect the needs and abilities of the other. Confidentiali All information - verbal, written, or computerized - concerning residents and their families will be held in strictest confidence and shared only within the team to the degree necessary to offer appropriate assistance with rehabilitation. This includes medical, personal, social and psychological information, Only the individual resident information necessary to provide comprehensive rehabilitative services shall be sought out. 92 F:IUSERSICommonlp&pmanuallppvolservices2000.doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000. Page 5 of 17 Director of Homes SPECIFIC POLICIES WITHIN THE VOLUNTEER PROGRAM The availability -offs, Work? It is unethical and unacceptable to displace paid staff with unpaid staff. of volunteer resources will never be a factor in consideration of staff lay terminations, ofloss through attrition. Paid Versus Unpaid - Who Should Do What tion Volunteer positions will be sufficiently flexible to allow the best fit with the talents, skills, gifts, and limitations of each volunteer. Where possible and appropriate, the job will be changed to match the volunteer's skills rather than the other way around. n / Job Descri Job Desi Conditions for Volunteers Volunteers will be informed of any hazardous material, practice or process they may encounter while engaged in the Homes business. As appropriate, volunteers shall have access to agency property and materials necessary to fulfil their duties, and shall receive training in the operation of equipment. Property and materials shall be utilized only when directly required for the Home purposes. This policy does not include access to and use of agency vehicles - Workin Health and Safe Recruitment Volunteer recruitment efforts will target broad community involvement ensuring representation of majority and minority populations and client groups. Interviewin All persons applying for volunteer positions have a right to be interviewed in person by the Supervisor of volunteers, or his I her delegate. 93 F:IUSERSICommonlp&pmanuallppvolservices2000.doc ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 6 of 17 Director of Homes in the selection, promotion or termination of volunteering shall educational background, experience, personal Screeninl! The determining factors be in performance, training, and responsibility, skill suitability, references to comply with Backl!round Check All volunteers may/will be required to submit personal and/or professional prior to acceptance as a volunteer with the Home. Individuals who refuse this request may/will not be accepted as a volunteer. maintain copies oflicences/certification, verification as ualification The Supervisor of volunteers will part ofthe volunteer's file. Certification of Placement In determining suitable placements for volunteers, equal attention will be given to the interests and goals of the volunteer, and to the requirements ofthe Home and of the positions) in question. Volunteers will be made to feel comfortable in declining a suggested placement or in requesting changes to the position expectations at any point in their involvement with the Home. Probation All volunteers' replacements begin on a trial basis for a period of90 days. At the end of the probationary period, an interview with the volunteer will take place to evaluate the extent to which the objectives of both the supervisory and the volunteer are being satisfied. 94 F:\USERS\Common\p&pmanual\ppvolservices2000.dOc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 7 of 17 Director of Homes notice of acceptance or Acceptance Service, as a volunteer with the Home shall begin with an official appointment to a volunteer position, safety Orientation All volunteers will receive an orientation to the Home and its mission, all pertinent procedures and policies, and the work to which the volunteer has been assigned. training and/or a buddy system of support Traininl! Volunteer training may/will include on the job and education. Perks All volunteers are entitled to rree coffee, tea, or other beverages available to our residents. There is no limit placed on this privilege per shift. Volunteers are invited to parties, i.e. Christmas get-togethers, summer BBQ's, etc. as a fonn ofrecognition for their input on the team. ervision The immediate supervisors of the volunteers willliase with the Supervisor of volunteers, providing progress reports, notice of problems or concerns, and/or input regarding volunteer work perfonnance on a regular basis, as needed, on request. Su Attendance Records Volunteers will complete and initial their attendance logs, as provided by the Supervisor of volunteers, and submit these monthly to the volunteer department. F:\USERS\Common\p&pmanual\ppvolservices2000.doc 95 AND SENIORS SERVICES ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 8 of 17 Director of Homes -----------------_.~. -------------------- -================================== Absence Volunteers will infonn the Supervisor of volunteers / their supervisor / the Home, of any impending absence as far in advance as possible so that alternate arrangements can be made for the completion ofthe work. leave of absence, giving as Leave of Absence Volunteers may apply to the Supervisor of the volunteers for a much advance notice as possible. Performance Review and Evaluation Evaluation procedures should be non-threatening, constructive, supportive, flexible, and empowering. They should motivate the volunteer to aim for the highest standards and pinpoint where the organization can help the volunteer to achieve his / her goals. The perfonnance review should offer the opportunity for volunteers to give input and to negotiate change, Ri!!hts of the Volunteers 1. To be treated as a valued co-worker. 2. To be given assignments that they enjoy and are suited to their abilities. 3, To be provided with sound guidance and direction. 4, To be heard, to have a part in the planning process, to make suggestions and to show respect for an honest opinion, F:\USERS\Common\p&pmanual\ppvolservices2000.doc 96 AND SENIORS SERVICES ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROV AL DATE: August 2000. Page 9 of 17 Director of Homes ---------------------------- ---------------------------- ------------ ------------- onsibilities of the Volunteers To be sincere in the offer of service and believe To be loyal to the organization and staff. To respect the confidences of residents, staff and the organization. To fulfil your commitment and be punctual. To accept the guidance and decisions of the supervisor and staff. To rnaintain a smooth working relationship with others and stay within the boundary ofthe volunteer policies and procedures, in the value ofthe job. Res 1. 2, 3, 4. 5. 6. The Agency (Elgin a volunteer to leave Volunteer Dismissal Volunteers may be discharged without warning for just cause, County Homes for Seniors Services) has the right to request immediately: Gross misconduct or insubordination Being under the influence of alcohol or drugs while performing volunteer assignments Theft of property or misuse of agency funds, equipment or materials Lies or falsification of records Illegal, violent or unsafe acts Abuse or mistreatment of residents or co-workers Failure to abide by the policies and procedures Failure to meet physical or mental standards of performance Unwillingness or ability to support and further the mission of the organization and / or the objectives of the program. 97 F:\USERS\Common\p&pmanual\ppvolservices2000.doc ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000. 100f17 Page Director of Homes be discussed laint Procedure All complaints and questions will receive thoughtful consideration and will with the individual who raises them, Com / Grievance If a volunteer has a complaint or a grievance, she / he will convey this directly to his / her immediate supervisor. This can be done verbally. The supervisor will determine appropriate action, If the complaint involves another person - a paid or unpaid staff member or a resident- the volunteer is encouraged to deal directly with the person(s) involved. The volunteer may request the presence of their supervisor in this. If the complaint involves the immediate supervisor or supervisor of the volunteer. The latter will determine appropriate action, treated as confidential be complaints will All Code Volunteers shall dress appropriately for the conditions and performance of their duties. The supervisor of the department at the time will determine this. In most cases, the dress code will be the same as the paid staff Dress wear / carry with them their volunteer ID while in the Home. Identification Volunteers will ~B f'. F:\USERS\Common\p&pmanual\ppvolservices2000.doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. ofl7 11 Page Director of Homes UnIons be presented to the union for input / information. The Supervisor of volunteers will ensure that the roles of management, paid staff, their bargaining agent( s), and volunteers are documented and clearly understood by the volunteers. new volunteer positions will All IS Volunteers will be familiar with all the sections ofthe collective agreement, which relevant to their role and work in the organization. Volunteers will not be assigned work covered by the collective agreement or work typically performed by members ofthe bargaining unit. 99 F:\USERS\Common\p&pmanual\ppvolservices2000 .doc Volunteer Handbook · Mission Statement · Philosophy · General Policies and Procedures and Information · General Conduct and Dress · Volunteer Identification · Confidentiality · Conflict of Interest · Standards of Precautions · Health Requirements · Job References · Supervisor · Dismissal 00 Rights of the Volunteers Responsibilities of the Volunteers Volunteer Application Form Confidentiality Statement ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000. 12 of 17 Page Director of Homes VOLUNTEER HANDBOOK Mission Statement Elgin County Homes provide programs and activities to residents with physical and cognitive and or social limitations. The programs and activities are designed to be responsive to the needs and values ofthe residents, family, and community. the Philosouhv To enrich the programs and activities in the Long Term Care facilities and to enhance quality of life of each resident. The volunteer will be able to assist in a way as to encourage and actively support the self identity of the resident, promoting their self esteem and to provide a means whereby residents have a sense of belonging and control over their lives. be reviewed will to be followed. This manual time from the Supervisor. General Policies and Procedures and Information Polices and procedures for volunteers are at orientation and will be available at any General Conduct and Dress Volunteers are required to maintain a neat and clean appearance and conduct herlhimself in a positive and friendly manner. Dress is stated in the Policy and Procedure manual. Volunteer Identification Volunteers are required to wear an identification pin with their name, Coufidentiali Volunteers are responsible for maintaining the confidentiality of all privileged information to which they may be exposed while serving as a volunteer. Whether this information involves a client, volunteer, staff or other persons, or involving overall agency business. Volunteers are required to sign a confidentiality statement and compliance with that agreement is a condition oftheir participation in the program. 1 o 1 F:\USERS\Common\p&pmanual\ppvolservices2000.doc ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and procedure Reference Number: DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000. Page 13 of17 interest conflict with Director of Homes Conflict of Interest All volunteers shall immediately disclose any business, commercial or financial where such interest might be construed as being real, potential or apparent their volunteer duty. Standards of Precautions All individuals are potential carriers of infectious agents, As it is not possible to know who might be infected, care must be taken when handling all blood and body fluids. Volunteers are required to practice standard precautions such as frequent hand washing and use of gloves where required. is requested not to report infectious disease the supervisor as soon as possible. Health ReQuirements Any volunteer with a cold or other potentially for duty and to notify Job References The supervisor will, upon request, provide letters of reference to volunteers stating length of time in service and description ofthe position held, Supervisor Volunteers will be under the direction and guidance of the supervisor of the department they are volunteering for, i.e. Director of Nursing iffeeding residents etc. Dismissal Volunteers of the volunteer manual or The dismissal of who do not adhere to the policies and procedures fail to satisfactorily perform their assignments are subject to dismissal. volunteers will be the last resort applied, only when other appropriate approaches have been atternpted and failed. Dismissal will follow a progressive discipline process that is based on performance standards, including verbal and written warning. F:\USERS\Common\p&pmanual\ppvolservices2000.doc ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000, Page 13 of 17 Director of Homes RIGHTS OF THE VOLUNTEERS 1. To be treated as a valued co-worker, not just ftee help. 2, To be given assignments they enjoy and are suited to in their abilities. 3, To receive orientation to their duties and organization 4. To be supported by continuing education on the job as a follow-up to initial training. 5. To be provided with sound guidance and direction 6. To be heard, to have a part in the planning process, to make suggestions and to have respect shown for an honest opinion. 7. To be provided with feedback periodically on their performance. 8. To be recognized and appreciated in the form of promotion and rewards, as well as through the day to day experience of application. F:\USERS\Common\p&pmanual\ppvolservices2000.doc 03 ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. 17 14 of Page Director of Homes RESPONSIBILITIES OF VOLUNTEERS in the value ofthe job. in the offer of service and believe To be sincere I loyal to the organization and staff. To be 2 if absent so that a To respect the confidences of clients, staff, and the organization To fulfil your commitment and be punctual or notify the supervisor substitute 3 4, training programs and to continue may be found. To be willing to participate in orientation and learning on the job. 5 may increase the To provide feedback, suggestions and recommendations to staff that effectiveness of the program, 6 To accept the guidance and decisions of the supervisor and paid staff. and stay within the bounds of To maintain a smooth working relationship with others the volunteer job description. 7 8 9. To contribute to supervision by self-evaluation and willingness to ask, 04 1 F:\USERS\Common\p&pmanual\ppvolservices2000,doc SENIORS SERVICES AND ELGIN COUNTY HOMES Policy and Procedure Reference Number; DEPARTMENT: Administration Volunteer Services SUBJECT POLICY APPROVAL DATE: August 2000. Page 15 of 17 Director of Homes VOLUNTEER APPLICATION FORM Name: Address Postal Code CitylProvince: Business Residence: Phone: Occupation: What type of volunteer work do you wish to do for the Home? Phone calling 1 Office work One on One with a resident (, \ V Eortiïíg /p eeding Tuck Shop Auxiliary Crafts i.e. poetry Art Reading, objectives do you hope to realize by volunteering your time to this program? What 2 Have you had any recent involvement with older adults who have dementia? 05 1 F:\USERS\Common\p&pmanual\ppvolservices2000.doc 3 ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 16 of 17 Director of Homes VOLUNTEER APPLICATION FORM, cont'd 4. How many hours a week are you available to give this position and what hours would you be available? (Day time, night time) - 5. Do you have transportation? - F:\USERS\Common\p&pmanual\ppvolservices2000.doc 106 ELGIN COUNTY HOMES AND SENIORS SERVICES Policy and Procedure Reference Number: DEPARTMENT: Administration SUBJECT: Volunteer Services POLICY APPROVAL DATE: August 2000. Page 17 of17 Director of Homes CONFIDENTIALITY STATEMENT A CONDITION TO ANY VOLUNTEER SERVICE IS THAT INFORMATION REGARDING OFFICE MATTERS, CLIENT / CAREGIVER CARE OR SUPPORT, AND / OR THE WANDERING REGISTRY PROGRAM IS STRICTLY CONFIDENTIAL AND IS NOT TO BE DISCUSSED OUTSIDE THE HOME. I AGREE TO ABIDE TO THE RULES OF CONFIDENTIALITY AND WILL SIGN AN OATH OF CONFIDENTIALITY FOR ELGIN COUNTY HOMES AND SENIORS SERVICES. I HAVE READ AND ANSWERED THE ABOVE QUESTIONS AND GUIDELINES TO THE BEST OF MY KNOWLEDGE AND AGREE TO THE TERMS AND CONDITIONS STATED. Signed: Date - Supervisor: F:IUSERSICommonlp&pmanuallppvolservices2000,doc 107 Members of County Council REPORT TO Special Projects Officer - Archives FROM 2000 ARCHIVES ACTIVITY REPORT October 31 DATE SUBJECT INTRODUCTIONIBACKGROUND In June of 1999 Elgin County Council directed the Special Projects Officer - Archives to inventory the document collection held by the Elgin County Library and make recommendations for its use. What follows is a report on the work accomplished to date, DISCUSSION INVENTORY The following collections of papers and records are completely inventoried: and Food, Elgin County Office; 08 1 Ontario Ministry of Agriculture Anderson Department Store; County of Elgin; Dunwich Township; Village of Dutton; Ida and Beecher Haggan; J.G. Haywood, Engineer; Hocken Store, Dutton; J.T. Lemon and Son Store, West Lome; Malahide Township; McKay Family; Pilot Club of St. Thomas; Ponsford Construction Company; Village of Port Stanley; Robertson Family Farm; Hugh Jollie Sims; South Dorchester Township; Order ofthe Eastern Star, St. Thomas; St. Thomas Municipal Records; Village of Vie una; Weaver Family; St. Thomas Women's Art Association; Yarmouth Township; · · · · · · · · · · · · · · · · · · · · · · · Archives Page 2 St. Thomas Golf and Country Club; Thomas Williams Home; St. Thomas Lodge No. 44 Free and Accepted Masons. · · · The County Library now has a searchable database with 8711 records. While doing this inventory, the Special Projects Officer scanned 974 documents and photographs and linked them to the database, Now a researcher can not only can see an inventory, but in some cases the actual document. This database is already showing benefits in assistance provided to researchers. TRANSFERRED Four original bylaws to County Administrative Services. Twenty separate files to Engineering Services, These include such things original specifications for Terrace Lodge and Elgin Manor. Six boxes of vital statistics records to the Ontario Ministry of the Registrar General Thunder Bay. 177 bound volumes of the Financial Post to Southam Incorporated, the publisher. 81 boxes of goverument publications to the London and Middlesex Historical Society, Three boxes of Sarnia city directories to the Lambton Room, Lambton County Library, Two boxes of materials relating to the Canada Iron Foundry to the donor. Six boxes of materials relating to Arthur Voaden Secondary School yearbooks to the school. the as · · · · · · · · CONCLUSION The end of the inventory project is in sight. Still to be done are the St. Thomas Public Utilities Commission Records, the Donald Houghton Surveyor Records, and the book collection. The St, Thomas P.U.C, records are turning out to be a larger collection than anticipated, so this part of the project is going to take more time. The decision to inventory the Elgin County Library document collection was a wise one. There is a tremendous amount of information concerning our ancestors available in this material. It will provide a firm foundation for the future Elgin County Archives. 09 1 Archives Page 3 RECOMMENDATION THAT the Special Projects Officer - Archives, under the direction of the Manager of Library Services, be directed to investigate the feasibility of taking the existing archives database, including the scanned documents, and making them available on the World Wide Web, and THAT a report on the findings be prepared for Council. Respectfully submitted: --- ~~ ~~ T ~.é c.:: ~ Frank Clarke Cathy Bis p Special Projects Officer - Archives Manager of Library Services Approved for submission: jtQ - Chief Administrative Officer 110 REPORT TO ELGIN COUNTY COUNCIL Cathy Bishop, Manager of Library Services FROM: October 30, 2000 Southern Ontario Library Service Trustee Council DATE SUBJECT Backl!:round The Southern Ontario Library Service encourages co-operation and co-ordination among Public Library Boards and other information providers in order to promote the provision of library services to the public. They assist public library boards by providing them with services and programs that reflect their needs, including consultation, training and development services. Mr. Elgin Wells has been the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the terms of March 1998 to December 31", 1999 and &om January 1 ", 2000 to December 315', 2000, In relationship to a 3-year term of County Council, Mr. Wells has also volunteered his time as Trustee for a 3-year term. The library really appreciates Mr. Wells's service for the past three years however we do not want to take advantage of Mr. Wells by extending his appoint for another 3 years, As you are aware, the role oflibraries is changing at a rapid pace with the introduction of new technologies and services, Mr, Richard Harding, a resident of West Elgin who is the Co-ordinator ofInformation Elgin, has expressed interest in being the County of Elgin's new representative to the Southern Ontario Library Service Trustee Council for the term of January 1", 2001 to December 31", 2001. Given Mr. Harding's experience in technology and in public service, Mr, Harding would to be an asset to the library as our Trustee. The annual Ontario Library Association conference provides training, workshops and seminars for SOLS Trustee members. It would benefit the library and County Council to permi~ Mr. Harding to attend this conference with all expenses paid through the library budget. Mr, Harding would provide all written reports to the Manager of Library Services on the activities of the SOLS Trustee Council meetings shortly after each meeting for the upcoming year. 1 1 1 Page 2 SOLS Trustee Council Recommendation: THAT Mr. Richard Harding be appointed as the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the term of January 1 st, 2001 to December 31 st, 2001, with the understanding that mileage costs associated with the appointment are reimbursed through the Elgin County Library budget; and THAT Mr. Richard Harding provide a written report to the Manager of Library Services on the activities of the Trustee Council shortly after each meeting; and THAT Mr. Harding be permitted to attend the annual Ontario Library Association Conference with all expenses paid through the library budget, Respectfully submitted: c.fu~ Manager of Library Services Approved for submission: Mar~ Chief Administrative Officer //2 County Council REPORT TO Special Projects Officer - Archives FROM: Worksho Manal!ement November 15, 2000 Records SUBJECT: DATE BACKGROUND The Manager of Library Services assigned the Special Projects Officer - Archives to attend a Records Management Workshop at the Lamplighter Inn in London on October 4,2000, The Southwestern Ontario Chapter of the Association of Records Managers and Administrators put on the workshop. Its title was "Electronic Records - Online With Recent Developments", As the title indicates, it was an attempt to update members as to what is going on in regard to electronic records and their management. The Management Team has a detailed report concerning this workshop, a copy of which is available at the Administrative Services Office, make DISCUSSION / HIGHLIGHTS Both the Canadian Government and the Ontario Government are working to electronic commerce and electronic records legal. C6 - Personal Information Protection and Electronic Docnments Act (Federal) Received royal assent in April of2000, Part I of this Act deals with the protection of personal information in the private sector and becomes law in January of200l, The sections of Part I which deal with health information do not become law until January of2002. Parts 2 to 5 of Bill C6 have not yet been proclaimed (they are not yet law), These parts do such things as defme electronic documents, update the Canada Evidence Act make the online versions of statutes legal, allow federal government departments to use electronic forms, and so on, 1 3 Bill · · · · Management - page 2 Records 88 - Electronic Commerce Act 2000 (Ontario) Received royal assent and became law on October 16, 2000. Its primary focus is "to remove barriers to the legally effective use of electronic communications by governments AND the private sector." According to the speaker at this workshop, Sections 14 to 18 of Bill 88 deal with the impact on public bodies. Bill 88 does such things as: attempt to remove the barriers to economic commerce; define electronic records and electronic contracts; make electronic and paper records equal. Bill · · · · RECOMMENDATION For your information. Archives 2::- Frank Clarke Special Projects Officer - Respectfully submitted Cathy BiSi1op, Manager of Library Services Approved for submission 4 1 Mark Mcuonald, Chief Administrative Officer STAFF REPORT TO COUNTY COUNCIL Sandra Heffren Deputy Clerk FROM: October 26, 2000 Replacement of Land Division Member DATE RE: Introduction According to Council policy, persons appointed to local boards or committees are eligible to serve for a maximum term of 9 years and replacements are to be sought directly from the affected municipalities where the vacancy occurs. Discussion: Mr. Albert Ford, who serves on the Land Division Committee and investigates areas in DuttonlDunwich and Southwold, will have completed his maximum term for appointment at the end December 2000. Nominations for replacement have been requested from these two municipalities Conclusion The Municipality of DuttonlDunwich and the Township of Southwold have jointly submitted the name of one person to fill this vacancy and, if Council concurs, the following should be adopted: Recommendation THAT Mr. Peter Hentz be appointed to the Elgin County Land Division Committee for the term January 1, 2001 to December 31, 2003. S. J. Heffren Deputy Clerk oved for Submission M. G. McDonald Chief Administrative Officer 5 1 2000 CORRESPONDENCE - November 28th Items for Consideration George A. Wilkki, Acting Commissioner of Council Services and City Clerk, City of Windsor, requesting reinstatement of "Special Circumstances Funding" to cover costs incurred through downloading of services. (ATTACHED) 1 Fred Dobbs, Clerk/Solicitor, City of Waterloo, with a resolution concerning the use of pesticides, herbicides and insecticides on municipal and residential properties. (ATTACHED) 2 AMO's participation in Ann Mulvale, AMO President, requesting financial support for the O'Connor (Walkerton) Inquiry. (ATTACHED) 3. Council's Catherine Smith, Chairman, Elgin County Pioneer Museum, presenting for approval the names of two Members-at-Large. (ATTACHED) 4. J.L. Oliver, General Manager, Long Point Region Conservation Authority, with a request of the support of municipalities for the renewal of the Canada-Ontario Great Lakes Agreement. (ATTACHED) 5. R. Millard, CAO/Clerk, Township of Malahide, requesting the assistance of the County's Director of Human Resources with upcoming Union negotiations. (ATTACHED) 6. Mary Mysyk, CAO/Clerk-Treasurer, Town of Laurentian Hills, requesting support of their resolution concerning the use of the Adams Mine by City of Toronto for a Waste Dump. (ATTACHED) 7. P.M. Madill, Regional Clerk, Municipality of Durham, with copy of correspondence regarding the District of Cochrane's resolution re: Land Ambulance - One Time Start- up Funding. (ATTACHED) 6 1 8. Page ElEI2 01 P CLERK-Elgin Co 6191 416 97 1 519 633 7661 FAX NO, ASSOCIATION OF?-> AMO OCT-17-00 TUE 06:52 PM EST 16:EIEI lE1/17/EIEI 22 THE CITY OF WINDSOR rl11ggl0N .tTA rEMJ:NT; "The çfl)' pJ Winds.r. wl,h ,he Inv.I..mep, of I'. dr"."', ",Ill d.liwr' sffs.,"'. o~d resf."';v, ,"~"I./þQI s...;e..., end will mohiliz. inn.vD,lve e.nrmp1Ilf)I pw'n'r~/rl¡n" nOlle: (S19)2SS-IiZlZ ZSS-621S F~x: (S19)15!'i-1i8Ci8 c:lerks@c¡ty.wiudsor.IIII,c1L E-mail CPUNCIL SERVICES AND CITY CJ.,ER'K CITY HALL WINDSOR, ONtARIO N9A liS1 NOTICE OF COUNCIL DECISION Jill,. 24,1000: Windsor City Council l,ðoptod Ibe follo-MDg felioMlon at its meetiDg hdd CR746/2000 WHEREAS the Provin"o of Ontario has downloaded Ontario Works, land ambulance, social hO\Jsing, child çarc and provin<:ial Offences programs IQ the Cil}l of Windsor through 1'h. Consolidated Munkìpal SCn'j"cs Management Agreements: aeeommoda1ion omd ~taff, AND WHEnAS the City of Wìndsor Is responsible far providing '1lIdies on þow to most cffe..t¡v..l)' implement these progtamsj NOW TØElŒFORE "BE IT B.ESOL VED rbat the City of Windsor p~titiDn the Goveroment to reins!~'" Spcdal Cir<;u11'1st»nocs Funding to cover transitiopal and impl"lIIem:.alion ",,515 for Ih~se downloaded setvices, Further ibM a copy of this 51'ecia1 resolution be circulated to A,M.O. ønd ¡¡II other counties within the PrDvince of Ontario to request thai they petition the Provincial Gov~mment in SÙppDL't ofthi~ request. GP12514 gw C8 Basis Report 5114,8 Carried. SefVices and Cí'l)/ Clerk Thl~ R'll),lerbù [s pravidL-d. undt!r cnntn,d as ð paid ~ervicc by the orhr.ínati.ng orgo.nl.1.1ttiont nod dors nOI nect)~1~ril'y nfitcl the \'ie-ws tlr pO!lition.i of the Association or Municipalities of Ontario (AMO), its ~ub$.Ìdi3ry companJ~. officers. dí1"l,1clon or n~I!Pt&. ,'-... "....~...- '-. .. --'"'- .....".." " George A. Wllkki, P. Eng. Actin ! COßU1' issioper of council July i.g, 2000 /jr 7 1 1 ., -'"--'O·^""·''''''""<''~Î , , ¡TT~: THE CITY OF ¡"Â_¡ waterlOO Striving to be the best in the business ELGiN \\~P1~fI!f'!'r:~ tjo.~t:,\f~V~,,!\J 2000 25 Oi; OCT I October 18. 2000 Committee Federation of Canadian Municipalities Environmental Pesticide Task Force Grand River Conservation Authority Association of Municipalities of Ontario All Municipalities in the Province of Ontario M.P.P.' s - Region of Waterloo TO: · · · · · · Herbicides and Insecticides Use of Pesticides, Re: The Council of the Corporation of the City of Waterloo at its meeting on October 16, 2000 adopted the following resolution on the use of pesticides, herbicides and insecticides. Your consideration and support would be appreciated, connection in the United States has reported a causal WHEREAS the National Cancer Institute between pesticide use and cancer; strong associations between AND WHEREAS reports published in scientific journals point to chemical pesticides and serious health consequences including Brain Cancer Childhood Leukemia Learning Disabilities Canine Malignant Lymphoma Acute Effects (fatigue, nausea, Birth Defects Breast Cancer Cancer clusters in communities Non-Hodgkin's Lymphoma Gastric Cancer etc.) AND WHEREAS the Federal government has refonned the pesticide regulatory system, shifting responsibility for pesticide regulation from the Ministry of Agriculture to the Ministry of Health; AND WHEREAS the following health-related organizations fonnally support a moratorium on the cosmetic use of pesticides; Medicine Allergy and Asthma Information Assoc. Learning Disabilities Association Canadian Society for Environmental International Institute of Concern For Public Health Canadian Nurses Association Canadian Liver Foundation Canadian Physiotherapy Assoc. Health Action Network Society Offlce(519) 886-1550 Fax (519) 747-8760 8 P.O. Box 337, Waterloo, Ontario. N2J 4A8 Printed on Recycled Paper 1 1 s. Waterloo City Centre, 100 Regina 81. City Hal use pose AND WHEREAS there is increasing evidence that pesticides and synthetic chemical serious threats to the environment; methods of pest-prevention do exist AND WHEREAS The Province of Ontario would appear to have "occupied the field" with respect to pesticide use within the Province through the enactment of the provisions of The Pesticide Act, R.S.O. 1990, c.p. II, AND WHEREAS alternative, non-toxic THEREFORE BE IT RESOLVED THAT the Province authorize Municipalities to pass by- laws for municipal purposes respecting regulation of the application and use of pesticides, herbicides and insecticides, for the maintenance of outdoor plants and turf, on the part of a property used for residential purposes and on property of the municipality and without restricting the generality ofthe foregoing the by-law may: require the posting of notice when pesticides, herbicides or insecticides are to be used and regulate the fonn, manner and time of the notice and the area in which the notice must be posted; a) establish a registration scheme, that is open to the public in which a resident may file with the Clerk an objection to pesticides, herbicides or insecticides being used in the vicinity of the property on which the person resides b) require that notice be served on the residents of properties registered pursuant to the registration scheme within the distance specified in the by-law when pesticides, herbicides or insecticides are to be used and regulate the fonn, time and manner of the notice; c) provide that pesticides, herbicides or insecticides may not be used within a distance of a registered property established by the by-law, the requirements respecting notice to residents or owners of properties within a distance of a registered property established by the by-law and the effective date of the prohibition; d) is not required or specify the circumstances in which posting or serving of notice the prohibition does not apply; e) provide that pesticides, herbicides or insecticides may not be used on Air Advisory Days in Waterloo Region, or on other days when the impact of the use of pesticides, herbicides or insecticides would be detrimental due to environmental conditions (such as rain, windy weather, etc,); and f) of the the establishment to incidental or 9 1 matters necessary 1 provide for all other registration scheme. g) THAT the governments of Ontario and Canada take a leadership role in this issue. THAT the Waterloo Region Pesticide-Free Committee review this infonnation to ensure its accuracy, THAT this resolution be forwarded to the Grand River Conservation Authority as infonnation. THAT this resolution be forwarded to the Federation of Canadian Municipalities Envirorunental Committee, the Pesticide Task Force, the Association of Municipalities of Ontario, all Municipalities in Ontario, and all local M,P ,P. ' s for endorsement. Yours truly, 1();!b Fred Dobbs Clerk/Solicitor FD:mf 120 Page ElEI2 01/04 p, CLERK-Elgin Co 619 416 971 1 519 fj33 7fjfj1 FAX NO, ASSOCIATIon OF?-> AMO PM EST 05:33 1E1/2E1/EIEI 22:37:53 OCT-20-00 FR OFRCEOFTHEPRE~DENT Ontario ~ Association of October 20, 2000 To: Clerks of Ontario Municipalities Members of the Association of Municipalities of Ontario Sir/Madam This is to update you and your Council on the status of AMO's role in the O'Connor (Walkerton) Inquiry and to seek your municipal financial support for our participation Dear AMO, as directed by its Board, submitted an application to the O'Connor Commission for standing and funding to participate in the Inquiry, The Ontario Good Roads Association and the Municipal Engineers Association joined us as supporting parties (see AMO Alert, September 6, 2000). In making this application, AMO recognized the importance of municipal participation in one of the most significant public inquiries in modern Ontario history, It was felt that AMO, as the representative of municipalities, must put forward a strong municipal voice in the proceedings, to speak to the municipal record, and to help the Commission to identify the strengths and weaknesses of the existing system. Other than the municipality of Brockton, there is no other municipal government involved at the Inquiry. We believe it is essential to have a province-wide municipal voice involved in a process which could have a significant impact on the current policy and operational landscape. AMO has been granted standing by the Commissioner in both Parts of the Inquiry. Part 1, a quasi-judicial process, which is proceeding in two phases, will focus on the circumstances surrounding the contamination of Walkerton's drinking water and the role that government policies, procedures and programs may have played. It has just commenced and will continue into 2001, Part 2, which begins in January will look at the broader question of the safety of Ontario's drinking water and is expected to make recommendations regarding the funding, delivery and treatment of water supply, farm practices and environmental protection. Unfortunately, we have not been given funding for Part 1, and a decision on funding for all Parties granted Part 2 standing has been deferred, Justice O'Connor's rationale for denying funding for Part 1 stems from his view that AMO should be able to raise funding from its membership. In his decision, Justice O'Connor commented, "If indeed they are as committed to the issues as they have stated in their materials, I would expect the organization to devote the appropriate funds to represent its interests." Justice O'Connor did leave open the option for AMO to reapply for funding with supplementary information on its financial situation. 12 1 ...-.----. 393 University Ave., Suite 1701 Toronto, ON M5G 1 E6 10[1 free: 1·877·426-6527 . fax: (416) 971-6191 ' email: amo@amo.muicom.com 2 1 ,,-------- (416) 971·9856 tel Page ElEI3 CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-> EST 1E1/2E1/EIEI 22:38:42 OCT-20-00 FR 02/04 p, October 20, 2000 PaQ6 2 619 416 97 FAX NO, AMO To Clerks of Ontario Municipalities Members of AMO 05:34 PM AMO has agreed to take Justice O'Connor's suggestion forward and make this appeal to the AMO membership for financial assistance, This is an unplanned project that is well beyond AMO's current budget capacity. Participation, among other mattèrs, includes legal and expert fees, research, analysis and development of materials and issues management. I want to assure Council that AMO is acutely aware of how difficult it is for municipalities to provide financial support at this time. We understand that with the municipal election around the corner, and your financial year-end approaching, the opportunity to approve the release of funds to AMO, particularly funds that are not part of an approved municipal budget may be limited, Given these considerations, however, I ask that your municipality consider AMO's request for financial support. If it is determined that you are able to provide some funding, please convey this in a ietter to AMO, If you are not able to provide funding, I would also ask that you confirm this in writing as well, explaining what prevents you from doing so. This will help us with any subsequent application to the Commission for funding if we find such an application necessary. I would greatly appreciate a response by December 1,2000. AMO is confident that members agree that the issues before the Commission are extremely important. If we are unable to raise the funds necessary to participate in the Inquiry, it is our hope that by demonstrating our commitment to the Inquiry through whatever municipal financial support we can achieve over the next six weeks, Justice O'Connor will reconsider our situation and grant us funding for the remainder of any costs flowing from our participation, The Commission's recent decision to grant the Ontario Farm Environmental Coalition funding after it raised $25,000 from its members is encouraging in this regard. thank you in advance for considering this request and bringing it to Council's attention, If you have any questions, please contact Pat Vanini, Director of Policy and Government Relations at 416-971-9856 ext. 316 or Nicola Crawhall, Senior Policy Advisor at ext. 329 or Pat Moyle, Executive Director at ex!. 306. Yours very sincerely, ~~ 22 1 Ann Mulvale AMO President El~in County Pioneer -Museum 32 Talbot Street, St. Thomas, Ontario 'N5P 1A3, (519) 631-6537 '.. " .~ ,,,;:':e, .,. lJ , .:':1·'~ÎÎìl{¡i;.'ì': .....,' ':..:.;>..,..:...:..1,.,,:;:\..,:,,:,. "1'" "'I·'··::,~".· i(""I'!!! .-.,'," II" t '''III ,...~!~,;~._ if .,..,~ , Octaber 26, 2000 ,'" . ", , ", Mr: Mark, (3. McDanald' Chief Administrative Officer C()untyaf Elgin 450:Sunset Drive St. Thamas, ON N5R 5V1 2001 :,- 1 requires twa Members-at~Large an January th~ fallawing names far yaur appraval. ' McDQnald . ,. . . . . , ) The ElginCaunty Pianeer. Musèum :The Executive Committee presents Mr, Dear Mnj.:Ma!yClutterbUck Mr',And}!,vanl<ast~ren Tbankcyauiida:dYimce farYoùr (:onsideråtion {,~': ,~ '.' .......,,' Yòurs Museum Catherine Smith Chairman Elgin Caunty Pianeer 23 1 ", r' . / LONG POINT REGION CONSERVATION AUTHORITY R.R.#3, Simcoe, Ontario N3Y 4K2· Phone: (519) 428-4623 Fax: (519) 428-1520 E-mail: conservation@lprca.on.ca . Web Site: http://www.lprca.on.ca 2000 3 NOV 2000 October 3 I , Date File: 3.3.9 & 3.4 MEMORANDUM: Member Municipalities within the Long Point Region Conservation Authority The Town of Norfolk , Attn. Bill Allcock, CAO The Town of Hal dim and, Attn. Fred Bauthus, CAO TO Request for Renewal LPRCA Canada-Ontario Great Lakes Agreement General Manager, J.L.Oliver, FROM: RE: Attached please find a copy of correspondence sent by our Chainnan, Dan VanLondersele, to the Minister of the Environment for Ontario, urging the Province to renew the agreement with the federal government relating to the quality and management of the Great Lakes. This agreement has been in place for a number of years and keeps both senior governments committed to the lakes and to one another with respect to management programs We expect that encouragement from municipalities and conservatIon authorities alike will help to encourage the Province to act in a more timely fashion in renewing the agreement. Please feel free to contact me if any further information is needed. .-4 "" > I~ v1".. J.L.Oliver, General Manager 24 e A member of the Conservation Ontano Network 1 · LONG POINT REGION CONSERVATION AUTHORITY Fax: (519) 428-1520 http://www.lprca.on.ca Phone: (519) 428-4623 . Web Site R.R.#3, Simcoe, Ontario N3Y 4K2 . E-mail: conservation@lprca.on.ca October 30, 2000 3.3.9. & 3.4 The Hon. Dan Newman Minister of the Environment 135 St. Clair Ave. W. Toronto, Ontario M4V IP5 File: Mr. Minister: Dear Quality Agreement The Long Point Region Conservation Authority includes the watersheds of Big Creek, Big Otter Creek, Lynn River, Nanticoke Creek and a number of other smaller watercourses all draining directly to Lake Erie. We have about 180 km of Lake Erie Shoreline within our area of jurisdiction, including the UNESCO World Biosphere at Long Point. We have a keen interest in the quantity and quality of our surface and groundwater resources, with partnerships underway with both your MinistI)' and Environment Canada at present. Water Great Lakes Canada - Ontario Re: It is our understanding that the Canada-Ontario agreement for the Great Lakes expired in March of this year and has not been renewed to date. Over the years, this agreement has been seen as an indication of the commitment by both senior governments to work together at improving the health of our Great Lakes (particularly Lake Erie in our case). It helps to ensure that Canada's obligations under the Canada-USA agreement, and through the IJC, are met Our authority requests that you do what is necessaI)' to have the Province sign a new or renewed agreement with the federal government for Great Lakes water quality, at the earliest possible date. It has never been more important that at present for governments to work co-oPeratively on environmental (and especially water) issues, particularly in light of renewed public interest and concern for water. We look to our províncial and federal partners to continue their leadership role in this regard through the Canada-Ontario Great Lakes Agreement. if not already Authority of the expected renewal date for the agreement would ask that you advise our signed. truly, Yours mal Van Londersele, Chai Dan Haldimand- N OIiûlk -Brant Oxford 'cf cc Toby Barrett, MPP, Ernie Hardeman, MPP, Steve Peters, MPP, Elg] 25 e A member of the ConservatIOn Ontano Network 87 John Stteet South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773.5344 Fax: (519) 773.5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca Township of MALAHIDE November 3. 2000 2000 , ""~\ " ··."h~ .v..}dJ . '"',' (,\:;~::;:1,nc'tS <¡L/,'t,;'1",'''"' I; NO\} County of Elgin, 450 Sunset Drive, St. Thomas, Ontario N5R 5Vl Attention: Mr. Mark McDonald Dear Sir: Union Negotiations. RE: Malahide Township and passed the following Resolution: THAT the County of Elgin be requested to permit their Director of Human Resources, Harley Underhill, to assist the Township of Malahide with upcoming Union negotiations. met on November 2, 2000, Malahide Township Council this request. We thank you for your attention to Yours very truly, TOWNSHIP OF MALAHIDE a~ R. MILLARD, C.A.O./CLERK SUSAN E. WILSON 'Treasurer treasurer@township.malahide.on.ca Emai 26 1 underhill nov 3.wpd C:\MyFiles\diana's files\Union\county RANDALL R. C.A.O./Ck,k Ernail: clerk@township.malahide.on.ca MILLARD 1 . Deep River, Ontario KOJ 1 PO k, NOV 6 2000 October 27, 2000 CORPORATION OF THE TOWN OF LAURENTIAN HILLS 7 . R.R. # 34465 Highway All Municipalities in Ontario Town of Laurentian Hills Use of the Adams Mine bv Cit Waste Dum of the Town of Laurentian Hills on of Toronto for is a copy of a resolution passed by the Council 1, 2000 with respect to the above-noted. TO: FROM: RE: Enclosed October 1 important issue. support on this asks for your Council ~~1~/02,'.".// /, Mary Mysyk, AMCT CAO/Clerk- Treasurer 27 CAO/CLERK·TREASURER: (613) 584-3114 PUBLIC WORKS SUPERINTENDENT.: (613) 584.3865 VILLAGE OF CHALK RIVER OFFICE: (613) 589-2985 FAX: (613) 589-2015 LIBRARY: (613) 589-2966 1 MAYOR'S OFFICE: (613) 584-2932 BUILDING INSPECTOR: (613) 584-4015 PT. ALEXANDER OFFICE: (613) 584.3114 FAX: (613) 584-3285 LIBRARY: (613) 584-2714 CORPORATION OF THE TOWN OF LAURENTIAN HILLS 34465 Highway 17 R.R. #1 Deep River, Ontario 1PO KOJ MOVED BY: Councillor Robinson SECONDED BY: Councillor Lance Resolved '.fhat: The Town of Laurentian Hills request that the Province of Ontario and the MOE provide a full environmental assessment and a residential impact study on the use of the Adams mine site as a waste disposal site and provide this information including the potential impacts to the Temiskaming/Ottawa River system to other municipalities and residents surrounding the Adams Mine, and circulate to all municipalities in Ontario and Pontiac County, Quebec, Be It CARRIED 28 1 v;2.<.j!'/ I, Mary Mýšýk,'CAO/Clerk- Treasurer of the Town of Laurentian Hills hereby certify that this is a true copy of a resolutionpassed by the Coliîicil at a Regular Meeting held on October 11, 2000. Ð2 PAGE SOCIAL SERVICES 11 / Ð1 / 2ÐÐÐ 15:35 519-531-1824 October 25,20:)0 The HonourablE" Michael D. Harris' Premier. of Ont;~rio & President of the Counci Legislative Builr.ling Queen's Park Toronto,Ontarir; M7A 1A1 The Regiønal Municipality 0' Durham' Clurk's Department 605 Ros.land Rd. Ea.t P.O. 80x 623 Whitby, Ontario ,Canada L 1 N 6AD '(90S) 668-771' Fax:. (905) 66e-9960 Letter from JOq Torlone. Chief Adminh¡trativl;1 Officer, District of Coc:l1rane,Social Services Administration Board dated AU9ust 17,201:10 Re: Land Ambulance· One Time Start-UpF,unding Our Fib~_: P10";i'2 þ,M. Madill, A,M.e,T Regional Clerk Honouráble Sir, the Health & Social Services Committee of Regional Council consid'~red the above matter and at a meeting held on October 18, 2000, Council endorsed the following resolution of the District or Cochrane Social Services Administration Board: 'WHEREAS th';I' District of Cochrane Social Services Administration Board has been desiqnated the Land Ambulance Service Provider for the District of Cochrane effective January 1, 2001; and WHEREAS th,¡, Ministry of Health and Long Term Care have stipulated that the CDS~/\B must have chosen a delivery model and have all contractual obligation in place by September of 2000; and to Ministry directives start- WHEREAS in order for the CDSSAB to comply up costs ,have I,een incurred in 2000; and WHEREAS th"I Ministry of Health and Long Term Care have advised that one-time start \jP funding is not available; NOW THEREI:'ORE BE, IT RESOLVED THAT the District of Cochrane Social Servièe:!; Administration Board p€tition the Premier of Ontario, the Treasurer of Ontario and the Minister of Health and Long Term Care to provide one-ti-¡\e start-up funding at 100% Provinciàl cost for· CMSMs/DSS/I.Bs to undertake their responsibilities for the transfer of Land Ambulance Services; and 29 1 =;; e, ~ "" :c ,- ~ <,., IT. If' ',-.' ~, ìJ! ~~ f-;. ~: º ):';. /2 ulJ'ft ÞOSI Conaumer 03 PAGE -2- FURTHER thmt this resolution be forwarded to all CMSMs/DSSABs for their support' ~¡'~ / .' P.M. Madill, AM.C.T. Regional Clerf PMM/cs SOCIAL SERVICES 519-531-1824 15:35 11/01/2000 The HOl.ourable Ernie Eves, Deputy Premier & Minister of Finance The HOlouraÞleElizabeth Witmer, Minish!, of Health & Long Term Care Garry CI.Jbitt, Chief Administrative Officer, RegiorJ,31 Municipality of Durham Carolyn. Campbell, Director of Social Services, Count~'of Northumberland Melanie Sangster, Director of Social Services, City of Peterborough Terry Ta'on, Administrator of Social Services, Count)' of Simcoe, Administration Centre Christin:! Peel, Director òf Social Services, Count)' of Victoria/Haliburton Joann ¡: ímmons, Commissioner of Social Services Reglor¡;~1 Municipality of York Carl, Ro;s, Administrator of Social Services, County of Dufferin Adelina Urbanski, Commissioner of Social Services Regional Municipality of Halton ' Paul y, Vezina, Commissioner of Social Services, Regiorliòl Municipality of Peel Sill pyalt, Commissioner of Social Services Regior,al Municipality of Waterloo Kimbal C. Warner, Administrator of Social Services, County of Wellington Eric Fry Director of Social Services, County of Hastings Lance Thurston, Commissioner Client Services, City of Kingston Gerry H :Iughian, Administrator of Social Services, Count> of Lanark Dorothy Theobald, Administrator of Social Services . UnitedCQunties of Leeds & Grenville Richard A Williams, Director of SoCial Services, Count> of Lennox & Aqdington Susan Cain, Administrator of Social Services, City of Dick M: Stewart, Commissioner of Social Services Regloral Municipality of Ottawa-Carleton Cornwal cc: /3 30 1 2000 CORRESPQNDENCE - November 28th Gerald H. Dafoe, Chief Executive Officer, Canadian Public Health Association and Canadian AIDS Society, regarding the AIDS Awareness Week, November 27 - December 1. (ATTACHED) Items for Information - (Consent A 1 regarding the Information Exchange Communities in Bloom, with an order form Network. (ATTACHED) 2 (available in the Long Point Region Conservation Authority Full Authority - Minutes. Administrative Services Office) 3. Edward de Gale, Executive Director, Share the Warmth and Anne Creery, District Manager, SarnialLondon, Union Gas Ltd., with an information package containing detailed information on the 'Share the Warmth' energy assistance program (ATTACHED) 4. Robert A. Richards, President and CAO, Ontario Property Assessment Corporation announcing no increase in OPAC rates for the Year 2001, (ATTACHED) 5. Cameron Summers, Special Assistant - Ontario, Office of the Minister of Transport, with copy of correspondence to Mr. Snetsinger, Chair of Rail Ways to the Future Committee, regarding the establishment of a rail renewal task force. (ATTACHED) 6 Jim Wheeler, Assistant Deputy Minister, Ministry of Agriculture, Food and Rural Affairs, acknowledging receipt of Council's comments on the Report of the Task Force on Intensive Agricultural Operations in Rural Ontario. (ATTACHED) 7. Honourable Ernie Eves, Minister of Finance, acknowledging CouncIl's recommendation requesting railway rights-of-ways be exempted from property taxes on a province-wide basis (ATTACHED) 8 Federation of Canadian Municipalities, re: Federal Action Plan for Sustainable Communities Joanne Monaghan, President, Election 2000: FCM Ten-Point (ATTACHED) 9. AMO Member Communication ALERT and For Your Information: 1) Canada-Ontario Infrastructure Agreement Announced (ATTACHED) 2) AMO Releases Policy Report on Brownfields Redevelopment (ATTACHED) 3) Training Sessions for Councils' 2000-2003 Term (ATTACHED) 4) Province Introduces Labour Legislation (ATTACHED) 5) AMO Comments on Provincial Small Waterworks Review (ATTACHED) 10. Jack Layton, Chair: The White Ribbon Campaign and Vice-President of the Federation of Canadian Municipalities, re: 2000 White Ribbon Campaign. (ATTACHED) 11 3 1 the 2 Premier Michael D. Harris, acknowledging Council's resolution concerning Township of Stephen regarding the Ontario Clean Water Agency. 12 Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's support of the resolution passed by the Township of Ancaster regarding Ontario cash crop producers. (ATTACHED) 13, Honourable David Turnbill, Minister of Transportation, acknowledging Council's resolution supporting the establishment of a provincial Rail Renewal Task Force. (ATTACHED) 14. Nick Reid, Manager, Client Services and Sales, Ontario Clean Water Agency, updating Council on the Agency's response to the Ontario Drinking Water Protection Regulation. (ATTACHED) 15. 16. Peggy Hulgenbos and Brendan Crawley, Ministry of the Attorney General, announcing the transfer of the OMB from the Ministry of Municipal Affairs and Housing to the Ministry of the Attorney General. (ATTACHED) 17. Federation of Canadian Municipalities, NEWS RELEASE. FCM Targets Quality of Life Issues in Federal Election. (ATTACHED) Bettyanne Cobean, Clerk-Treasurer, County of Bruce, with copy of correspondence re: their position not to participate in the Pilot Project Proposal related to the London Central Ambulance Communication Centre Pilot Project. (ATTACHED) 18. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to Premier Harris regarding the Township of Stephen's resolution concerning the possible sale of the Ontario Clean Water Agency. (ATTACHED) 19. D. George Dawson, Manager, Health Protection Programs, Elgin-St. Thomas Health Unit, in regards to the 'Order of the Medical Officer of Health' concerning the Administration Buildings water. (ATTACHED) 20. Steve Peters, M.P.P., Elgin-Middlesex-London, Liberal Critic for Agriculture: 1) with a NEWS RELEASE re: "Harris Government Should Announce Drainage Program Funding"; and 2) copy of correspondence re: City of Windsor's endorsement of Council's resolution of rail options for the transport of Toronto's garbage. (ATTACHED) 21 Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, acknowledging Council's support of the Town of Ancaster's resolution concerning Ontario cash crop producers. (ATTACHED) 32 1 22. 3 Joanne Monaghan, President, Federation of Canadian Municipalities, with information regarding FCM's 64th Annual Conference. (ATTACHED) 23, re: Water Supply Update from STPH R.E, Cunningham, Ministry of Health, (ATTACHED) 24. Paul J. Smith, Assessment Commissioner, Ontario Property Assessment Corporation, re: update on the assessment of properties in the County of Elgin. (ATTACHED) 25. James M. Flaherty, Attorney General Minister Responsible for Native Affairs, re: addressing concerns regarding the Safe Streets Act, 1999. (ATTACHED) 26. (ATTACHED) Ontario News Release Communique: 1) 35 Water Treatment Facilities Fail to Meet Reporting Requirements: Newman; 2) Province Continues Business Property Tax Protection and Delivers $130 Million in Accelerated Business Education Tax Cuts (ATTACHED) 1 Thomas Times Journal. Libraries-They're Sti Green Lane Environmental advising they are pursuing a second environmental assessment for optimization of their waste disposal site in the Township of Southwold. a Cornerstone 33 St. 27 28. 29. ~ CANADIAN PUBLIC HEALTH ASSOCIATION ~ ASSOCIATION CANADIENNE DE SANTÉ PUBLlQUE Octobre 2000 2000 October OCT 3], 2000 NV I" "1" ~'~ I" ",'"' Madame la Directrlce mun/c/pale "uJ\¡ ,R U!'¡::U:!,!~ MOnsieur Ie Directeur mun/c/p¿rr'M!"!¡~nT¡An\lE City Manager, Dear l'Assoc/ation canadienne de santé publique et de la Société canadienne du sida (SCS), j'ai Ie de vous Informer des efforts que noUs déployons Au nom de (ACSP) plaislr On behalf of the Canadian Public Health AssoCIation ¡cròHA) and the Canadian AIDS SOCiety (CAS). it IS my pleasure to bring to your attention this years efforts for AIDS Awareness Week 27 ~ December and Worid AIDS cette année en vue de la Semalne de sensibilisatlOn au " décembre) et de la Journée slda (27 novembre au mondiale du sida " (November Day (December décembre) Le thème de cette année. Sida les hommes font la différence, s'inscrit dans une campagne de deux ans qUI porte sur Ie rôle des hommes dans I' épidémie du sida ( ',1 ~he AIDS epidemic. Pour I'an 2000. cette campagne vise troiS grands buts > Sensibiliser les gens aux rapports qui existent entre les comportements masculins et Ie VIH; les hommes adultes et adolescents à This years theme IS AIDS: Men Make a Difference. part of a two-year :ampa/~' focusing on the role of men In" In 2000 the campaign has 3 br: > To raise awareness of the rei J I between Encourager s'engager fermement à empêcher la propagation du VIH et à prendre sOln des personnes porteuses du > mens behaviour and HIV; T~ ~~,'~' ""n~ men and adolescent to I commitment to preventing the and caring for those affected; boys IV \"","':"'>J'-"'-'=>'- > aux VirUS; > PromouvOlT des programmes qUI répondent besolns des hommes comme des femmes. to the > To promote programmes that respond needs of both men and women raisons clés de nous concentrer sur Ie , dans I'épidémie de VIH/sida. En gros, concepts de rlasculinité et les modes de socialisatlon Ii eXlste plusleurs rôle des hommeó There are several key reasons to focus on the role of men In the HIV/AIDS epidemic. Broadly Invincibles, autonomes " des comportements qui les ~urs partenaires. Les déséquilibres des hommes et femmes accentuent ce qui les pousse à mettent en danger, relations de la vulnérabilité de ces dernlers hommes qu'ils soient virils, et intrépides, les des hommes accentuent au VIH. On attend des speaking, these include concepts of masculinity and the sOCialization of men that heighten their vulnerability to HIV Expectations of virility, Invincibility, Independence, and risk-taking can translate Into behav/ours that put men and their risk. Power la femmes au VIH, surtout quand iI s'aglt de quand et comment avolr des rapports sexuels. adopte, eux et POUVOIr entre vulnérabilité des décider où, Imbalances between men it comes to where, increase womens women, particularly when when and how sex takes place, to HIV partners at and vulnerability sUite 34 continues 1 400-1565 AVENUE CARLING AVENUE, OTTAWA, ONTARIO, K1Z BR1 CANADA . 613.725,3769 ~ 613.725.9826 Q info@cpha,ca ~www.cpha.ca -2- Vous trouverez cijolnt un modèle de proclamation; nous encourageons tous les maires du Canada à y prêter leur appul en consell municipal Enclosed with this letter IS a sample Proclamation which we are encouraging all Mayors across Canada to endorse In City Co unci trousse de Ie Centre (ur également Ie bon de commande de la de sensibilisation au slda. offerte par Je JOins la Semalne canadien de documentation sur Ie VIH/sida Le Centre collabore avec la SCS slda et 'ACSP) pour organlser la Campagne de sensibilisatlon au la Journée mondiale du slda au Canada. programme de have also enclosed the order form AIDS Awareness Week materials ",,",'+'r ," 'n~ the Canadian HIV/AIDS Clearin a p m of lip for ,-.v<...,j¡,,,'Uh..' thro,-,:::;¡, I CPHA. The Cleannghouse works In partners, with CAS to bring the AIDS Awareness Campaign and World AIDS Day to Canada Je vous pne instamment de demander à votre malre de proclamer Ie 1" décembre 2000 Journée mondiale du slda would urge you to request that your Mayor proclaim December 2000 as World AIDS Day Vous trouverez plus de détails et d'autres ressources sur la Semalne de sensibilisatlon au slda et la Journée mondiale on For more Information and additional resources AIDS Awareness Week and World AIDS Day, et du slda sur les sites wvwv, cleannghouse. cpha. ca/events/eventsJ htm wvwv.cdnalds.ca. please visit wvwv.cleannghouse.cpha.ca/ events/events_e.htm and wvwv.cdnaids.ca Madame la Directnce munlclpale, municipal. I'assurance de ma Je vous pne d'agréer. Monsieur Ie Directeur con51dératlon distlnguée. Sincerely, sida ~ Gerald H. Dafoe Chef de la direction Modèle de proclamation Bon de commande de la trousse de sensibilisatlon au 35 czí ~¡¡ Gerald H. Dafoe Executive Officer PJ Sample Proclamation AIDS Awareness Material Order Form Chief Incl World AIDS Day 2000 Whereas the Joint United Nations Programme on HIV/AIDS (UNAIDS) estimates that more than 34 millìon people are infected with the Human Irnmuno-deficiency Virus (HIV) world-wide, December Whereas UNAIDS has called upon governments, organizations and individuals to recognize I December 2000 as World AIDS Day with the theme "AIDS: Men Make A Difference" which focuses on Involving men more fully in the effort against AIDS to behaviour and HIV; strong commitment to those affected; of the relationship between mens Encourage men and adolescent boys to make a preventing the spread of HIV and caring for · Raise awareness · · Promote programmes that respond to the needs of both men and women Whereas Health Canada estimates that 40, ] 00 Canadians are currently living with HIV/AIDS and more than J J .000 have died from AIDS-related illnesses since the beginning of the epidemic, Whereas the number of Canadians living with HIV/AIDS continues to Increase with approximately 4,200 new Infections each year, only defense our IS Whereas In the absence of a cure or vaccine, education against AIDS, and Whereas World AIDS Day offers an opportunity to enhance tolerance and understanding while communicating prevention information about the epidemic. , I, it resolved that Therefore be December 2000 World AIDS Day for 36 1 (city/town/organization, , do hereby proclaim Canadian AIDS Society Campaign 2000 AIDS Awareness Fall Société canadienne du sida of difference The Fall 2000 AIDS Awareness Campaign will focus on Men and HIV/AIDS. Some the issues discussed will include societal expectations that can lead to risk behav- iours, and how society shapes the behaviour of men within each of the five target groups (see below). Furthermore the fact sheets will explore the ways in which men can prevent the spread of this disease. Finally all material will include standard prevention messages and harm reduction methods. Please print Men make a AIDS Hili n REIlf.SS Name anlzation Address Qr: Ma Code Posta Fax n Cit Province Telephone Please send me the national AIDS awareness campaign fact sheets. This package of 5 fact sheets includes a fact sheet on gay men, heterosexual men, Aboriginal men male injection drug users and men in prisons. c.......'onaditn...do<omtnlatlo.. ",,.Ie VIIIIs¡'¡' A<>..latloncanadJ.<.....d<...,..publiq". Canadian La Slratégle Strategy on canadienne HIVlAIDS sur Ie VIH/sida o Please send me the national AIDS awareness campaign poster, Available in flip (English/French) format. Includes space for organizations to add their names and 'nformation about local events French o English Quantity: l...;""'- TtltllifllundHaalt11 ~ Insurance Companies in Canada 7" ''\- lessociétésd'assurances d:_~epersonnesauCanada to Bilingua Please send me the AIDS awareness campaign postcard. Available In a bilingua format that includes key messages from the campaign, with space for organizations print their names and contact information. Quantity: t) MERCK FROSST Discovering today far a better tomorrow, be filled on a first-come Orders wi ngua Distribution will begin in early October 2000 first-served basis, Quantities may be limited Bi Quantity: Abbott Laboratories Limited Bristol-Myers Squibb Schwarzkopf Professional Ltd, If you have any or visit our 37 The Fall AI DS Awareness Campaign is being coordinated by the CAS. questions or comments please feel free to call us at 1-800-499-1986 web site at <www.cdnaids.ca> 1 725-1205 FAX OR MAIL THIS ORDER FORM TO: HIV/AIDS Clearinghouse - Canadian Public Health Association 400 - 1565 Carling Ave., Ottawa, ON KIZ 8Rl 725-3434, Toll Free: 1-877-999-7740, Fax: (613) Canadian (613) Tel , ®", f/ Colk~tivités tl ~n Heurs " V!:;J~~$t!*a;";S\':1 1!~·-': '<, c Communities ill Bloom F.¡~~I~ ~ : ~l:; a"J 'Ii~~ Gr"~I '.,'vmél October 15,2000 Video ofthe program YEAR END OPPORTUNITY CD ofInformation Exchange Network - Texts of National Symposium (ORDER FORM ON REVERSE) The Information Exchange Network is comprised of valued documents, provided by municipalities rrom all over Canada, on various matters: by-laws, initiatives, plarming, technical. These documents, available on CD, include amongst many others: - Documents on valuable initiatives in rnunicipalities of all sizes - Presentation documents rrom municipalities of Canada and Europe - By-laws on trees, parks and recreation, municipal heritage and preservation The 1999 CD is available 100. aJ a cost o. The Texts ofthe National Symposium on Parks and Grounds include topics such as: - Turfgrass management, landscape design, Naturalization Partnerships in Parks, Community involvement Community involvement (rrom Canada and Europe) 1998-1999 tèXts: 50. The Video on the program and the 1999 Awards provides information on the evaluation criteria and participation insight rrom participating communities and features portions of the 1999 Awards Ceremonies in Halifax, Nova Scotia The 1999 Video available at a cost of 25$ The 2000 iexisare avaiiabie is ORDER FORM ON REVERSE People, Plants and Pride...Gro\\mg Together/CitoYCllS et espaces verts en hannonie...une société f10nssantc 112 Terry Fox, KJrkland(Québec) H9H4M3 Tel: (514) 694-8871 Fax: (514) 694-3725 E-Mail: blo01n.fleursrq:s\rrn¡xltico.ca 38 1 l' ¡' " :'1 ,....,,- , ~ 2000 ¡3~N .....'-.'~~ }!~:,"":"'\ " ""'1 )."..) ,-, nr.r " ('S Com INFORMATION EXCHANGE NETWORK TEXTS OF NATIONAL SYMPOSIUM ON PARKS AND GROUNDS VIDEO OF COMMUNITIES IN BLOOM send an invoice if required) Fax to 514-694-3725 in Bloom, 112 Terry Fox, Kirkland, Québec H9H 4M3 PLEASE COMPLETE TO ORDER (we wi to Communities Mail Municipality: Name: Address: City: Province: Postal Code: Fax: <--J. Tel: ( ) E-Mail COST (taxes and shipping included) (100$): 1999 Infonnation network CD 2000 Texts of National Symposium (75$): 50$): (50$) Both of above documents (1 1998-1999 Texts of National Symposium 1999 Video of Communities in Bloom (25$) TOTAL: Please check if invoice is required 0 39 1 LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES October 4, 2000 "11,1 '"fn,' ~,Jt..H}~,-'" " , The Full Authority rnet in the Authority Boardroom at 8:30 a.rn. All Ij'\rm~:~r~,1Ytrepr'CsÿP;t¡\,¡1i(ç¡,jßt G. Sytsma. Staffpresent were 1. Oliver, P. Bravener, D. Holmes, B. Baskerville, M: Murphy and 1. Robertson. S. Hurlbut was also in attendance for a deputation. Chairman D. Van Londersele welcomed everyone to the meeting. He pointed out upcoming events on the calendar for the month of October. The Chairman called for and received no disclosures of interest. One item was added to the agenda under new business. P. Black requested that agenda business/subject be listed for the "In Camera" items. The committee agreed that this was proper procedure. Mr. Van Londersele called upon S. Hurlbut who is the owner of Rock's Mil Mr. Hurlbut was present to voice his concerns to the committee regarding any decision that may be made in regards to the assessment of the dam. Mr. Hurlbut had prepared some written information that was circulated to members after his presentation. The information basically pointed out that the dam was originally built in 1911 for the sole purpose of providing waterpower to the mill, a function it still performs today. It goes on to describe'current legislation which states: "an occupied water privilege shall not be in any manner interfered with or encroached upon under the authority of this part without the consent of the owner." He references the public meeting held on January 26, 1999. Mr. Hurlbut noted it is his intention to keep the mill running and he is prepared to offer aBsistance to the LPRCA for repair and preservation of the dam. Pictures of the area at present were circulated to the committee. Mr. Hurlbut posed the question to the board "would they be interested in selling the property/dam to him?" Discussion followed and questions were asked ofMr. Hurlbut and staff Mr. Oliver was instructed to provide members with a copy of the original sale agreement to the previous owner who purchaBed the property from LPRCA. Mr. Van Londersele thanked Mr. Hurlbut for his presentation and invited him to remain for the meeting. MOTION A-84 - moved by J. Lester, seconded by R. Orth and carried that the minutes of the previous meeting of the Full Authority held September 6,2000 be adopted as circulated.. 'BUSINESS ARISING M. Murphy, Acting Lands and Waters Supervisor, reviewed a report/memorandum dated September 27,2000 regarding the Rock's Mill Dam. The report is based on an inspection of Rock's Mill and Sutton dams that was carried out on September 12, 2000 by 1. Jones, P. Eng., ofMIE Consulting. In summary it identifies repairs that will require attention in the short term. The estimated total is $295,000 and this may be conservative based on the fact that a complete assessment of the entire structure cannot be undertaken without the dam being drawn down. M. Murphy advised that she is currently consulting the Department of Fisheries and Oceans and the Ministry of Natural Resources to obtain approval for drawing down the dam this fall. Both she and D. Holmes are recommending that the dam be drawn down before any repairs are initiated. L. Chanda questioned why staff had not acted upon the previous resolutìon passed in September (A-73) to proceed with $15,000 worth of repairs to the recent leakage problem. Mr. Holmes responded that $15,000 will not be enough and that the consultant recomrnended against the work he didn't want to proceed until the committee was made aware of that fact. Further discussion followed and staff were directed to contact MNR and DFO and make it very dear that written permission to draw down the dam is needed very soon in order to carry it out this fall. L. Chanda requested the name and phone number of the individual who is responsible for providing the written pennission. Staff were directed to call a special meeting if needed FULL AUTHORITY COMMIITEE MEMBERS Brian Abele, Peter Black, Larry Chanda, CUff Evanitski, Mary Gartshore, Sharon H:-J.zen, S:-J.O\ Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londerse1c, Chris Van Paassen John Wells October 4,2000 f the intormatìon is provided prIor to the next tùIl authority meeting. StatI were directed based on the approved motion (A-75). M. Murphy and D. Holmes also brought to the committee's attention that a draw down at Sutton Dam is necessary. Repairs have to be made and the stop logs have to be replaced. Costs associated with Sutton wi have to be built into the 200! budget. CORRESPONDENCE Lake Simcoe Region C.A. - regarding the City of Vaughan' s Local Government Options Study which pertams to the Watershed Management and the role of a proposed Greater Toronto Executive Council. The Lake Simcoe correspondence voices their concerns and the belief that the best rnanagement basis tor water related issues should be on a watershed boundary and not on political boundaries and they would urge the City of Vaughan to support this rnanagement of natural resources on a watershed basis. Plan for Natural Heritage Woodlands were asked by the T AC committee. David Puttock, Silv-Econ Ltd responding to the LPRCA 20 Year Forest criteria for inclusion. He provided comments for the questions that Conservation Ontario - the Toronto and Region C.A. resolutIOn and staffreport requesting all Great Lakes Watershed CA's send a letter to the Provincial Minister of the Environment Dan Newman encouraging him to renew the Provincial commitment to protecting and restoring the health of the Great Lakes through the signing of a new Canada/Ontario Agreement for Great Lakes Water Quality. The Chaiffilan noted that a letter of support will be sent. Ministry of Citizenship, Culture and Recreation - advising that October is the ninth annual Women's History Month, a nation-wide celebration of women's countless contributions to Canadian society. Town ofTillsonburg - confiffilíng its position with respect to the reduction of representation to the Long Point Region C. A. which is to be put on hold until such time as the restructuring of Oxford County is completed. items of MOTION A-85 - moved by C. Van Paassen, seconded by P. Black and carried that the following correspondence be accepted as infoffilation: a) LSRCA re: local government options b) David Puttock re: LPRCA natural heritage woodlands c) CO re: Canada/Ontario Great Lakes Agreement d) MCCR re: Women's History Mbnth e) Town of Tillsonburg re: LPRCA Restructuring the Municipality of some discussion on FILL. CONSTRUCTION. APPLICATIONS B. Baskerville reported on the items listed for the month with Bayham application. NEW BUSINESS The General Manager presented the five year capital budget forecast as circulated He pointed out the various items listed in each program. He noted that the Backus Capita! is a separate unit and will be discussed further by the BMB and included within their overall budget submission. Questions were asked of staff relating to the projects identified such, as the GPS forestry unit and suggestions were made for staff to further research the item/equipment. Other ideas were suggested regarding budgeting for a photo copier over a period of time rather than a lump sum. 2 FULL AUTHORITY COMMIITEE MEMBERS Brian Abele, Peter Black, Larry Chanda, Cliff Evanitski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester, Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van londersele. Chris Van Paassen, John Wells October 4,2000 ] -2005 capital project that the 200 capital Lamb and carried that the 200 ANTI FURTHER MOTION A-86 - moved by S. Hazen, seconded by S. forecast be accepted in prínclple as a guide for budgetary purposes projects be incorporated into the draft 2001 budget. A meeting will The General Manager suggested that a sub-committee be fonned to revIew draft one budget. be held on October 20 to review draft one. MOTION A-87 - moved by R. Orth, seconded by C. Evanitski and carried that a subcommittee consistmg ofM. Gartshore, L. Chanda, R. Òrth, F. Sanderson, J. Lester and D. Van Londersele be appointed to assist Senior Staff in developing the draft 2001 budget. The Supervisor of Finance reported that the Delhi Golf and Country Club has been reserved for the Christmas 2000 celebrations. Staff, members and guests will be invited to attend the function on December 1. 2000. Activities will commence at 6 p.m M. Murphy, Acting Lands and Waters Supervisor presented an erosion control program assistance request as per the memorandum dated Septernber 28, 2000. MOTION A- 88 - moved by B. Abele, seconded by S. Lamb and carried that financial assistance be provided to Peter Gubbels for 50% ofthe cost tòr materials and equipment use to a maximum of$l,OOO for erosion control work in the Township of Norfolk under the Conservation Services Erosion program. "In moved by L. Chanda, seconded by C. Evanitski and carried that we do now enter an MOTION A-89 Camera" session. session be moved by L. Chanda, seconded by J. Lester and carried that the 'In Camera' MOTION A-90- adjourned. J. Oliver and F. Sanderson reported on the offer that was submitted to purchase property. MOTION A-91 - moved by F. Sanderson, seconded by S. Hazen and carried that further to Motion A-83 (Sept. 6/00), the Authority approve the offer of$1,300/acre for 90.6 acres more or less from Tony and Laurie Temmer, with the Ternmer's retaining approxirnately 6.8 acres ofthe original property. seconded by P. Black and carried that staff be directed to seek funding sources to assist with the Temmer property purchase prior to the M. Gartshore, MOTION A-92 - moved by funding assistance from various November 15 closing date. The Chairman adjourned the meeting and members, staff and invited guests proceeded to board the bus for the scheduled watershed tour. Pam Bravener Supervisor of Finance and Adrninistration Dan Van Londersele Chainnan 3 FULL AUTHORI1Y COMMITIEE MEMBERS Brian Abele, Peter Black, Larry ëlw.nd.a, Cmf Ev.<tnILski, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack IÁ~ster, toger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen. John \^lells U110ngas o .tf+~~ ,,, II' 9.-~ ø:'~'t.~\iþ&~ :" ~&Wffi :c','-': \.'...1:1 Monday, September 25, 2000 Warden Duncan J 450 Sunset Dr. S1. Thomas, ON 2000 () OCT McPhai 01G!j\j t"'"[>\""':~ Ö~,:n w ~l,F["~~,,, ON N5R 5V1 Warden McPhai Share the Warmth is a registered, non-profit, homelessness prevention charitable agency dedicated to converting 100% of all public donations to energy for low income families, and front-line relief agencies. Share the Warmth does not give money, rather STW purchases energy on behalf of qualified applicants in order to provide warmth to those in need through the cold winter months. In partnership with major hydro and natural gas utilities, Share the Warmth provides emergency energy assistance to families vulnerable to becoming homeless, and agencies directly involved in serving homeless people. Dear Through innovative public and private sector partnerships and the creative application of information technology, Share the Warmth is expanding its service area to encompass the franchise area of Union Gas Ltd. As its charity of choice, STW will provide relief services across northern, eastern and southwestern Ontario. This rollout will allow for the expansion of Share the Warmth's service area across the entire province. Given the potential community benefits of this program, we welcome and encourage the participation of community stakeholders and especially the hydro companies in the province. Share the Warmth cannot succeed in this endeavour without the support of the communities it serves and in particular, STW will not reach its full potential without your support. We would like to take this opportunity to formally request a letter of support from the office of Warden McPhail. We invite you to learn more about the program at a regional information session planned for October/November 2000 (please see attached schedule) and a program launch planned for December 2000. Share the Warmth is mandated to ensure that all eligible Ontarians have access to necessary energy assistance. We believe that STW is a valuable homelessness prevention program for communities across the province and one day across the nation. Please find enclosed an information package with detailed information on the Share the Warmth energy assistance program. For more information, you can contact either one of us listed below or Hannah Routly, Manager, Outreach Program at (416) 736-4672. Sincerely' Union Gas Ltd Anhe Creery District Manager, Sarnia/Londo Ph. (519) 667-4211 40 1 Edward Gal_, .A. LL.B, Executive Director, Share the Warmth Ph. (416) 736-4673 SIeaM. <flu. 'J(J~ - ME P.O Box 30037,1027 Finch Avenue West, Toronto, Ontario M3J 3L6 Tel: (416)7364671, Fax: (416) 7364674 E~mail: înfo@sharethewarmth.org Web Site: http://www.sharethewarmth.org A division of Warmth For All Charitable Corporation 89069 5745 RR0001 ",,~ ,,'" i~ "'ó¡,. 1..II..:f 'Ys Discussion Forum on Energy Assistance & Homelessness Prevention Hosted by Share the Warmth TIME 10:00 am LOCATION 30 1 pm 10:00 am 30 pm 1 30 1 pm 10:00 am 00 1 pm 00 pm pm 00 1 pm 10:00 am 00 1 pm Tillsonburg** (location TBA) Woodstock Union Gas Office 350 Beards Lane Simcoe Union Gas Office Hillcrest Road Brantford Union Gas Office 348 Elgin Street Stratford Union Gas Office 827 Erie Street Milton Union Gas Office 8015 Esquesing Line Guelph Union Gas Office 10 Surrey Street Windsor Union Gas Office 650 Division Road Waterloo Union Gas Office 603 Kumpf Drive Hamilton Union Gas Office 360 Strathearn Ave. North Chatham Union Gas Office 555 Riverview Drive Sarnia Union Gas Office 815 Confederation Street **NOTE: Further details will be confirmed by fax. DATE 23rd October October 23ro 24th October 24tn October October 26m 2jtlf- October 2ih October 1 I 30m October October 31s1 00 1 1st 2no November November 2nã November be served PLEASE R.S. V.P. TO SHARE THE WARMTH BY PHONE, FAX OR EMAIL. Refreshments wi A formal presentation starts at the time mdicated 11 /.i.ttk waJun.iIr. r¡<1e4. a I.a.u¡ WlUf' $1uMe <¡he 'W~ P.O, Box 30037, 1027 Finch Avenue West, Toronto, Tel: (416) 736-4671, Fax: (416) 736-4674 E-mail: info@sharelhewarmth,org Web Site: http://www.sharethewarmth.org A division of Warmth for all Charitable Corporation 89069 6745 RR0001 M3J 3L6 Ontario, ~~~.i "," V' '" ~ ,.. ] "à, Þ"s What Is Share the Warmth? Share the Warmth (STW) is a registered not for profit charity that purchases heat and energy on behalf of families, seniors, disabled, and terminally ill persons living at or near the poverty level. STW was initiated in Toronto five years ago by Osgoode Hal · · · Law Students. n cooperation with community agencies, utilities and corporate sponsors, STW provides energy assistance for a service area of 2.2 million households across 81 municipalities, Why is Share the Warmth Needed? There are no other organizations dedicated to providing energy assistance across Ontario. · Poverty is a systemic problem across the province Poverty means limited choice, · · the Utility costs are the second highest household costs after rent Every year, low-income households struggle to pay their utility bills. especially during winter months, · · the end of The Communities We Serve: STW currently operates in the regions of Toronto, Ottawa-Carleton, Durham, York, Peel Niagara, as well as the counties of Peterborough, Simcoe, Dufferin. Leeds & Grenville, and Wellington, Share the Warmth is currently expanding services and wi 2000. be province-wide by STW Service Area: · · of Communities Helping Themselves: directly pays utility companies on behalf Share the Warmth does not give money, STW eligible and approved applicants How STW Operates: · STW collects voluntary public donations and redistributes 100% of these donations back to households in need of energy assistance. be utilized to serve the commun · · ities within that their Participating utility companies annually distribute STW donation pamphlets to customers, raised locally wi All public donations area · 42 1 IIIdtJe ~ 'f"U a Io..u¡ <AI<Uf How Are Community Social Service Agencies Involved? Share the Warmth delivers energy assistance by forming partnerships with community agencies that serve families, seniors, disabled, or terminally ill persons. These agencies (termed Licenced Agencies - LAGs) work on behalf of STW, and are trained to process energy assistance applications · · LAGs identify clients in need. assist them with the completion of their application and process applications online · must have Internet access and sufficient Share the Warmth Outreach Co-ordinators will '-~ ~"~I'~'-":: ,~ nM"", and support to all participating agencies, LAGs (Licensed Agencies) are defined as local ,that perform the STW intake process, process online applications ana ~ ~rding emergency funding. staff members training, assistance uc;: \.(v.....i,<;..tUh.:. LV .-......vlde LAGs) Licenced Agencies · · · The Benefits to Community Social their utility service Service Agencies: Provides another tool in the struggle against poverty. STW can help reduce the number of households having disconnected in the winter months. service agencies · · · 8TW is a valuable service for social community the to service agencies reserve fund clients and r Energy assistance will be available for Agencies will have the authority to administer an emergency thei to to offer eligible social LAGs) · · How do People Apply? through a participating agency ity and outputs depending on public n person program analyzes applicant's data, determines eligibi 1 43 Apri Applicants must fi in their community A web based computer an allotment figure. Applications are currently processed between December - donations an application form out · · · to helping low-income families, seniors, Who Do We Help? Share the Warmth is primarily dedicated disabled and terminally ill persons, · be In the name e. utility bills must ( Applicants must be a direct-payer for utility services of the person applying for assistance) that work with Share · · receive energy I be set aside for emergency funding ity criteria or where there are the Warmth are also eligible to A percentage of all incoming public donations wi (e.g. applicants who fall outside of normal eligibi extenuating circumstances). raised loca Relief agencies assistance · · that the communities within ized to serve be uti ywi All public donations area Cross-section ofSTW Agency Partners CommunityCare Centres 3% Housing Help Centres 14% Salvation Army - Family Services 9% Canadian Mentai Health AssocIation 3% 44 Comm unity Health Centres 22% 1 has over 65 agency partners In 75 locations. Elizabeth Fry Society 3% Social Services 8% Food Banks 8% Community Resource & Service- Centres Wom en's Shelters 5% 'Note: STW Online Administrative Access Point: Share the Warmth developed an Online Administrative Access Point deployed over a secure STW web site, designed to allow STW staff and partners automated application processing and reporting functions. The online Access Point utilizes ColdFusion technology, and is accessed through the Internet to provide fast, efficient and secure data handling and management and remote access to applicant data. Standard internet web browsers (i.e. data entry and query applications. as act Netscape Navigator) Explorer, Microsoft · · · receive an full applicant Main Functions of the Online Access Point: To allow participating agencies (LAGs) to enter applicant information and instant response on eligibility and allotment. Agency workers can access data at any time, from any location · of their own customers who have st To allow participating utility companies to view a applied for assistance (partial information only) · Franchise Area: The Challenge: Share the Warmth will expand to provide energy assistance to almost 4 million people across all of Ontario by the end of 2000. · Energy Funds: The U.S. Exp.erience: Energy funds were established 25 years ago in the U.S., and there are currently almost 300 different fuel fund organizations, including THAW in Detroit, EnergyShare in Virginia and C.E.A.F. in Colorado. Over $1.2 bi · · 999 998-1 1 ion In energy assistance was distribúted between Future Expansion: · Use of the STW online web application fund program by faci STW wi/llaunch an energy efficiency program and an air-conditioning 2001/2002. STW is striving toward the itates program expansion · mplementation of a year-round energy assistance program · to use the Internet to deliver charitable services ned administrative and application procedure. to prevent homelessness 45 1 Summary: First charity Stream Helping · · · ongas 1.111 o July 26, 2000 Share the Warmth P.O. Box 30037 1027 Finch Ave. West Toronto, Ontario M3J 3L6 gas To the Board of Directors of Share the Warmth At Union Gas, we are cornmitted to providing reliable service and contributing to the quality oflife in the communities in which we operate. As a major Canadian natural utility, our commitment includes doing our part to help ensure the well being of the community and most importantly, its citizens After careful consideration, we are pleased to inform you that we have chosen Share the Warmth as our first charity of choice throughout the company's northern, eastern and southwestern Ontario service areas. Your unique program provides us with an opportunity to continue our commitment to the communities we serve while addressing an important need. We are excited about helping to pioneer a full-scale energy assistance program across our franchise area, To help expand the program, Union Gas will include a bill insert with Share the Warmth information in one of our customer mailings during the 2000-2001 season. home heating Union Gas will also support and facilitate the rollout of the Share the Warmth program in the more than 400 communities across its franchise area. Together, we will be providing essential resources to establish an infrastructure so that Share the Warmth can help provide energy assistance to people in need, and exciting on this important We look forward to working with Share the Warmth project Sincerely, /i~ 5193523100 www.uniongas.com tel Canada N7M 5Ml 46 Andrea Pidwerbecki Manager, Consumer and Comrnunity Relations Chatham. Ontario g.\' ( \' I , Drive North \IIJ()S st E P.O. Box 2001, 50 Ke Union Gas Limited, r'\ gkvte. <lhe lJ1JaMJdIr, P,O. Box 30037, 1027 Finch Avenue West, Toronto, Ontario, M3J 3L6 Tel: (416) 736-4671, Fax: (416) 736-4674 E-mail: info@sharethewarmth.org Web Site: http://www.sharethewarmth.org A division of Warmth for all Charitable Corporation 89069 6745 RR0001 ,¡,'J' ~ ' '" '" ~ ] "i> "It. THE SHARE THE WARMTH MANDATE Share the Warmth is dedicated to converting 100% of all public donations to heat for low-income families and front-line relief agencies. In partnership with the major hydro and gas utilities, Share the Warmth provides speedy, energy-blind, needs-based energy to those in need. Share the Warmth does not give money, rather STW purchases energy on behalf of qualified applicants in order to provide warmth to those in need throughout the cold winter months. MAKE A DIFFERENCE? Share the Warmth is working to combat the homeless crisis in Ontario by providing energy assistance to low-income families who are vulnerable to homelessness (families are defined broadly to include households with children, seniors, disabled and terminally ill persons) and front-line relief agencies providing essential services to the homeless. Given that the inability to pay utility costs is second only to the inability to pay rent, both leading economic causes of homelessness, a donation to Share the Warmth helps keep people in their homes. HOW DOES SHARE THE WARMTH (STW) HOW CAN MEMBERS OF THE PUBLIC HELP? Donations to STW can be made in one of four ways: By mailing a cheque to SHARE THE WARMTH, P,O. Box 30037, 1027 Finch Avenue West, Toronto, Ontario, M3J 2M2, sending a cheque through your local utility, calling the automated Share the Warmth donation line at 1-900-565-WARM (9276) or visiting our web site at www.sharethewarmth.org to make a secure online donation using a credit card. HOW CAN PEOPLE IN NEED APPLY? Families, seniors, disabled and terminally ill persons are eligible for STW energy assistance. Applicants must contact participating local community agency partners, where agency staff will assist those who need help in filling out an application form, and handle any inquiries regarding application status. Participating utilities in the community also refer their eligible customers to the appropriate agency access point. STW currently operates across Central and Eastern Ontario and will be province-wide by the end of 2000. ONLINE ADMINISTRATIVE ACCESS Share the Warmth's Online Administrative Access Point is an integrated management tool deployed over a secure STW web site. It is designed to allow Share the Warmth staff, participating agencies and utility partners automated application processing and remote access to relevant applicant data. technology, provides fast, efficient and secure data management and (i.e. Microsoft Explorer, Netscape Communicator) to act as data entry The Access Point, using ColdFusion™ allows standard Internet web browsers and query applications. The Access Point has three main functions: 1 Agency partners enter an applicant's information response as to status and amount approved. records of their receive an instant and Ihe online access point through the amount ust-in-time' picture of customers who have applied for assistance, and partners an accurate and relevant the data, giving Utility partners can view partial approved. from reports STW can generate the relief situation 2 3. 47 1 II úttte ~ ~ a. kuu¡ W<Uf 416-863-2101 Please Call In Case of Transmission Difficulties County of Elgin Please Deliver To œAC E.perlence Dnd technology you can trust OctOber 12, 2000 Clerks and Members of Council Ontario Municipalities To No Increase in OPAC Rates for the Year 2001 At this time last year, I informed all members that the Corporation's funding requirements would be unchanged for 2000. I am now pleased to announce that, for the third consecutive year, the Ontario Property Assessment Corporation's budget wí\1 remain at $130 million. Re: Under the Onlario Properry Assessment Corporation ACI, the Corporation's funding requirements are apportioned to single- and upper-tier municipalities through a formula that weighs equally a municipality's total assessment and its total number ofpropenies, Although OPAC's funding requirements remain unchanged, some municipalities may experience shifts in their individual 2001 levies due to changes in their assessments and/or property counts. Holding the line on funding is a major achievement. During the year 2000, OPAC successfully negotiated its fIrst labour agreement, conducted the triennial province-wide enumeration and embarked on a reassessment of all properties in Ontario. This was in addition to our regular business activities The reassessment project is nearing completion. Property Assessment Notices will be mailed to over four million property owners during November and all municipalities will receive their 2000 assessment rolls on December 19. The Notices and rolls will contain property values that have been updated from the previous June 30, 1996 valuation date to June 30, 1999. This value will be used for 2001 and 2002 taxation purposes, The next reassessment in 2002 will update values to June 30, 2001 Municipalities, as in the past, wí\1 submit their 2001 levies in equal, quarterly installments. If you or your staff have any questions about OP AC's budget or the reassessment, please contact me bye-mail at riclmrbo(ÇLQpac.on.ca or by phone at 1-877-635-6722. Yours truly, ß1g Robert A, Richards President and Chief Administrative Officer 48 OPAC Board of Directors Ontario Property Assessment Corporation OUict! ollhe PreSiC!ent &, Chief AaminÎslralive O!fk:cr 1305 PIckering Par'kway. Pick~ring. Ontario L 1V 3P2 T: 905 ð37·ô150 F: 905 831·0040 W: WWIN,asseS&menlOf\lario.com Copy Form No. L7050A Cabinet du ministre des Transports <1iJ Office of the Minister of Transport ! 3 2000 1 OCT 2000 17 OCT Mrs, Sandra J. Heffi'en Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mrs, Heffi'en: Thank you for your letter of September 12, 2000, co-addressed to the Honourable David M, Collenette, Minister of Transport, and the Honourable David Turnbull, Ontario's Minister of Transportation, in support of a request from Mr. Ross Snetsinger, Chair of Rail Ways to the Future Committee, for the establishment of a rail renewal task force. The Minister has asked me to respond on his behalf. I have enclosed for your reference a copy of my response to Mr. Snetsinger on this issue. As outlined in the letter, the federal government is committed to maintaining and improving both passenger and freight rail operations in Canada as viable and competitive modes of transportation. Thank you again for writing. Yours sincerely, ~~ rCarneron Summers Special Assistant - Ontario M.L.A. Office ofthe Honourable David Turnbull, Office ofMr. Gar Knutson, M.P. Office of Mr. Steve Peters, M,P.P. Enclosure c.c. .12 03-0112 (E) (96-06) 49 1 Canadã Cabinet du ministre des Transports ,\;7;. ~::.~~.~ ,;o:.",t.::;~"" "jf.;¡;,d!ð,\, :}tl,;:.~'_;;jJ~¡· - ''''~''''h:P:W''':''; 'tJ.;~~~!<f~:~ Office of the Minister of Transport 6 2000 Mr. Ross Snetsinger Chair Rail Ways to the Future Committee 247 SilverbirchAvenue Toronto, Ontario M4E 3L6 OCT Dear Mr. Snetsinger: The office of the Right Honourable Jean Chrétien fOlwarded a copy of your letter of May II, 2000, to the Honourable David M. Collenette, Minister of Transport, regarding the importance of rail transportation in Canada. The Minister has also received your letter of August 30, 2000, regarding the possible resumption of VIA Rail services to Barrie, and you suggestion that, should this service be reinstated, it include stops at Oril1ia and Casino Rama. Minister Collenette has asked me to reply on his behalf and I apologize for the delay. When the current government came into power in 1993, it recognized that the financial perfonnance of the nation's rail industry had been in a steady decline. Consequently, it undertook a rail renewal initiative which replaced the National Transportation Act, 1987, with the Canada Transportation Act. The changes resulted in the abolishment of rail freight subsidies, the privatization of Canadian National (CN) and the removal of some regulations on the railway industry. With the enactment of the, Canada Transportation Act in July 1996, the federal government did its part to ensure û'1epreservation oÎrail service wherever it could be continued on a commercial basis. The Act was, in large measure, motivated by the government's desire to preserve as much rail infrastructure as possible, particularly by encouraging the creation of shortline railways without federal subsidy. Since the enactment, 9,800 kilometres of low-density rail lines have been transferred by CN and Canadian Pacific Railway (CPR) to new owners, while only 1,800 kilometres have been discontinued, There are currently more than 60 shortline and regional railways in Canada, the majority of which were created since the passage of the Canadian Transportation Act. 2 03-0112 (E) (96.OS) .../ Canadã t::,f'I 9\J 1 -2- For several years, the railway operators have expressed concerns relating to fuel taxes levied by both federal and provincial governments and municipal property taxes. They have also asked for more equitable treatment for Capital Cost Allowance cornparable to that enjoyed by other modes of transportation. In recognition of this concern, one of the items included in this year's federal Budget was an increase in the Capital Cost Allowance :tÌ'om 10 to 15 percent to encourage investments in modem and efficient railway locomotives and rolling stock by allowing an investor to write-off such investments sooner. The Budget also allocated $2.65 billior¡ for an overall in:tÌ'astructure program including $2 billion for municipal iIÚÌ'astructure. The Honourable Lucienne Robillard, President of the Treasury Board and Minister responsible for Infi'astructure, is responsible for the municipal component which is called InfÌ'astructure Canada. The primary focus of this program is on "green" infrastructure projects that will have direct and beneficial impact on the environment. Local transportation priorities, such as urban transit, will also be eligible for funding. The fonnal negotiation process on the municipal component is well under way. I You noted in your letter the small investment the federal government announced for VIA Rail. should explain that, in addition to the over $400 million for capital spending over the next five years that the Minister announced earlier this year, the federal government will continue to provide VIA Rail with an annual operating subsidy of $170 million. As such, the total federal contribution for VIA Rail wíIl exceed $ I ,25 billion over the next five years. The $400 míIlion in capital funding wíIl be targeted for spending to renew the system fleet, to modernize signalling on VIA-owned track, to make strategic in:tÌ'astructure improvements in the Quebec City-Windsor corridor, to refurbish stations and to improve environmental waste management practices. As part of this plan, Minister Collenette has also asked VIA Rail to look at the feasibility of restoring discontinued passenger services, such as the Toronto _ Barrie and Toronto - PeterboroUgh trains. Recognizing that VIA Rail's operating subsidy will not increase over the next five years, any decision to restore a service will have to be based on an appropriate business case and accomplished within VIA's existing budget. Earlier this swnmer, Minister Collenette asked VIA Rail to prepare a commuter strategy for the Greater Toronto and Greater Montreal areas to complement the services offered by GO Transit and I' Agence métropolitaine de transport in Montreal. This strategy wíIl examine extending existing services and increasing capacity in peak hours to cany commuters and wíIl explore arrangements with GO Transit to offer seamless transfers, ticketing and pricing. It will verify if there is a business case for the restoration of services tenninated ten years ago to Barrie and Peterborough, as well as possible swnmer and winter weekend peak services to relieve congestion on the highway system. The strategy will also examine the possibility of partnerships with municipalities and the provinces to assist the development of new services and enhancements of stations. VIA Rail is expected to submit its strategy for the Minister of Transport's consideration later this fall. .13 1 5 1 -3- You may also be interested to know that earlier this summer, Minister Collenette announced the appointment of a panel to conduct a comprehensive review of the Canada Transportation Act beginning July 1,2000, The Act requires, within four years, a comprehensive review of the Act and any other act of Parliament for which the Minister of Transport is responsible, pertaining to the economic regulation of a mode of transportation and transportation activities under the legislative authority of Parliament. The final report ofthe panel must be submitted by July I, 2001. As the Minister noted in his announcement, "this review will assess whether the Act and related legislation provide Canadians With an efficient, effective, flexible and affordable transportation system. The review may also recommend amendments to the national policy and to the legislation where necessary or desirable." initiatives, the federal government is and freight rail operations in Canada as Therefore, as you can observe ftom these various committed to maintaining and improving both passenger viable and competitive modes of transportation. Thank you for your ongoing interest in transportation matters. Yours sincerely, 52 1 Cameron Summers Special Assistant - Ontario ® Ontario Ministère de l'Agriculture, de l'Alimentation et des Affaires rurales Ministry of Agriculture, Food and Rural Affairs 3e étage 1, rue Stone ouest Guelph (Ontario) N1 G 4Y2 Tèl.: (519) 826-3528 Tèlèc.: (519) 826-3259 3rd Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: (519) 826-3528 Fax: (519) 826-3259 192000 OCT Division Agriculture and Rural October 6, 2000 Mr. Duncan McPhail Warden The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mr. McPhail I am writing to acknowledge receipt of your written comments on the Report of the Task Force on Intensive Agricultural Operations in Rural Ontario. Your responses and suggestions are very helpful as we move forward in creating standards for agricultural operations in Ontario. It is expected that a bill will be introduced for first reading in the fall 2000 legislative session, I have noted the support of County Council for the position proposed by The Farm Animal Coalition of Elgin, as well as your suggestion for a financial assistance program. Many stakeholders have also expressed concern about the intent of the legislation and have requested further consultation as new standards are proposed. I appreciate the time and effort that is required to develop a response and I assure you that every submission has been given serious consideration Thank you for your participation in this irnportant process. g~~ "<iNDO~V Ontario, there's no taste like home Un bon goüt de chez nous Yours truly, Deputy Minister @ 53 1 ~tÆ ._" Ontario Ministère des Finances Bureau du ministre Édifice Frost sud 7 Queen's Park Cres Toronto ON M7A 1Y7 T éi (416) 325-0400 Téléc (416) 325-0374 Ministry of Finance Office of the Miníster Frost Buíldíng South 7 Queen's Park Cres Toronto ON M7 A 1 Y7 Tel (416) 325-0400 Fax (416) 325-0374 2000 5 October 2000 17 OCT Mrs. Sandra J Heffren Deputy Clerk The Corporation of the County of Elgin 450 Sunset Drive St Thomas ON N5R 5Vl Heffren Thank you for your letter conveying Council's recommendations about railway rights-of-way Dear Mrs I have noted Council's request that railway rights-of-way be exempted from property taxes on a province-wide basis, on the condition that railways agree to transfer title to abandoned rights-of-way to the Province or the municipality on a'no-cost basis It However, railway rights-of way provide a valuable source of property tax revenue for municipal and school board purposes would be inappropriate to exempt these properties from property tax on a province-wide basis in return for the proposed concession The Canada Transportation Act has already established an acceptable process enabling federal, provincial and municipal governments to acquire abandoned rights-of-way at a cost based on net salvage value, This approach would appear to be a more cost- effective means of acquirinç, such property. The tax cost of permanently exempting all railway rights-of-way in the province would surely exceed the cost of acquiring such lands at net salvage value, when and if they are ever abandoned. brought to my personal views I appreciate having Council's attention . Yours sincerely Q.C Finance 54 Mr. Steve Peters, MPP Elgin-Middlesex-London c @ Federation of Canadian Municipali ties Councillor Joanne Monagh.an Kitim¡¡t, British Columbia President Pcésidcntc Fédération canadienne des municipalités Councillor }atk L:o-.yton Toronto, Ontario First Viee Presidenr Premier vice préside SORY I ADV PAL I c I MUN Aldl:cman John Schmal C'..algary. Albert<l Second Vice President Deuxième vice pn:sidcI October 20. 2000 Maire Yves Ducharme Hull (Québ,,) Third Vice President Troisièmc vice président Please Distribute to All Members of Co unci Mayor Sam Synard Marysrown, Newfoundland and LabJ'¡tdo)" Federal Election 2000: FCM Ten-Point Action Plan for Sustainable Communities Past Pctsider J>résidemsortanc ¡am.. W Knight Executive Directo Direcreurgélléral Municipal governments playa key role in building the economic, social and environmental infrastructure needed fora better quality of life and in supporting Canada's competitiveness in the new economy. The Federation of Canadian Municipalities (FCM) therefore urges all federal parties to adopt FCM's Ten-Point Action Plan in the upcoming election (see attached). 24 'I.II: Clarence Stccct Om¡w;l., Onrrrrio K1N '>Pl 'U' (613) 241-5221 QiiJ (613) 241-7440 federation@fcln.ca Wtb site/site web: www.rcm. The Action Plan reflects the input of members through resolutions and policy debates. If adopted it will improve the ability of municipal leaders to meet the needs of constituents Policy and Public Affairs Politiques et ¡¡ffaires pubJiques QiiJ (613) 244-2250 pol¡cy@fcm.ca The time is now for creating an intergovernmental framework that embraces the municipal order of government as a partner. Please ensure that all federal candidates and media in your area are made aware of the Plan. Together we can make a difference in the election. Corporate Developmcl' Développc:ment corporòltif ~ (613)241·2126 corporat~@fcl11.C3 thank you In advance for your support and participation InrcCUí\fÌoMJ (JUice Bureau inteClmtiona] QiiJ (613)241-7117 internar.ion3.l@fcm.ca 55 Yours sincerely, (~ '....... -~-.- .'. ~~:.----/ Jã8nne Monaghañ President ~noncé de mission fA Pldlrntion Îanarl"n,"~ tkJ munìdpatitls nt /4 J( ix narionalt tkJ goullrrnm¡mlr mUllicipaux. SO" mill/tint rrl d~ co'tltribul'r à /'amilw1Ution fir fa quaNti dt "it dam (DUlrr kr rommunautét et dl' promouV/Jrr UJ gou/Jfrmmtm municipal fln, tffiC4£t 1'1 rtspomahlr, Mì»ion Statement TI,t &dmttÙm ofC4n4dian Muniripa/itin if chr tldiÎJJ1I41 I/okr 0/ ,uumâpnl guwmmmtr, drdicottd 10 i.mpf'/) ling #11: lfUJllity o/lift ill all co",munitil'1 by promoting rlrrmg, tjftctitJl' and ikcounta6k mllnkiplll grJIII~rnmnll, Federation of Canadian Municipalities (FCM) Communities FCM Ten-Point Action Plan for Sustainable All ftderal parties murt recognize the key role of municipal governments in building the economic, social and environmental inftdStructure needed jòr a better qUiÚity of lift for Canaáians, competitiveness and productivity in the new eC07/()my. Communities are the jòundation of Can adds Action Plan Prevent crime before it happens. Foster rommunity-based crime, prevention effurrs, including programs aimed at children and youth, poverty reduction, drug abuse and organized crime. 6. Ten-Point In concert with provincial and territorial governments, develop and implement an intergovernmental framework that embraces municipal governmen¡¡¡ as parmers and recognizes their primaty role in improving the quality of life of Canadians. We urge the adoption of FCM's I. Pursue with provinciaUterrirorial governments mecha- nisms to enhance the f!Scal capacity of municipal governmen¡¡¡. 7. Establish a permanent national municipal infrastructure program to increase the lcvel of investment in ware, waste and energy systems and allow for long-term planning and economic efficiency. 2. Recognize municipal governmen¡¡¡ as parmers in negoria- tions with First Nation~ especially on the provision of services to aboriginal citizens, and support the Centre for Municipal-Aboriginal Relarions (CMAR). 8. Increase community competltlveness by Investing in electronic infrastructure to f,¡cilitate e-government and e-commerce. 9. Establish an investment framework for a national inter- modal transportation network (highways, public transi~ local and regional roads, freight and rommuter rail, and cycling/pedestrian infrastructure) to enhance mobility and productivity and to protect human health and the environment 3. O. Recognize rapid urbanization as a global phenomenon and increase opportuniries to share Canadian municipal skills and experience with the developing world to reduce poverty, improve health and increase environmenra: sustainahility. 4. Srrengthen national policies and programs aimed at pollu- tion prcvention and sustainable rommunity development Acknowledge the hardship and lost opportunity caused by inadequare funding of shelter and develop policies and programs ro eliminate homelessness and ensure an adequate supply of affordable housing. 5. www.ftm.ca Mission Statement The &dnntiun ufCo.n.adion Mrm.icipalitieI (FCM) hIlS been the natirnuu vl1Ìæ af munidpal gt1lJernmmts since 1901. FC1t1 if drdimred tll improvingtlx qrtdity rfliftin oil communities by promoring strC»1g, effraiVI' and ammntahle municipal goverr¡mmt. details, visit For Federation of Canadian Municipalitie.'l 24 CIarrnce Street Otrnwa, Ontario KlN 5P3 Tc!'I'hono (613)241-5221 F= (613)241-7440 E-mail: federation@fcm.caWebsite:W\..\w.km.ca 56 Page BB4 p, 03/04 ASSOCiatiOn aT Municipalities of Ontario CLERK-Elgin Co 6191 ~( 416 97 / 1 519 E.33 7E.E.1 FAX NO, ASSOCIATIon OF?-} . AMO 05:34 PM EST 1B/26/66 22:39:2E. OCT-20-00 FR 3Q3 Un""'",iIy Av.nuo, Sultø 1701 Toronto, ON M5G 1 E6 (416) 971·9~ . fox: (416) 971-6191 emlll~ ømo@l1mo,munlcom.com Tol ~r1: AI To the immediate attention of the Clerk and Councí/ Please ensure tha t copies of this are distributed to all Members of Councí/ October 20, 2000 Alert - 00/038 Announced Canada-Ontario Infrastructure Agreement today Provincial and Federal financial support formalized in an agreement signed ssue: the Background The amount of funding included in today's agreement is the same level that was outlined in respective 2000 budget announcements of the two governments. The Infrastructure Agreement confirms thatthe Province, through SuperBuild will invest$1.9 billion over five years in improving and upgrading municipal infrastructure. The Federal contribution is $680 million over six years, bringing their combined contribution to $2,5 billion. Contrary to some media reports, the infrastructure agreement funds do not include the monies announced today for Toronto's waterfront re-development. We have been assured that these monies are separate from the Canada-Ontario Infrastructure Agreement. We understand the intent is that the federal dollars will flow through the SuperBuild initiatives and that there will be several calls for infrastructure proposals. Details of the process for project review, selection and approval will need to be confirmed along with a communication plan. AMO expects to meet shortly with the appropriate government officials to confirm these details as well as how we can monitor and evaluate the process, issues and successes as the infrastructure program unfolds In the meantime, SuperBuild is receiving applications under the Ontario Small Town and Rural Development for Round One 'health and safety' infrastructure projects ($240 million). The deadline for Round One is January 31, 2001. (See AMO FYI 00/032, September 27.2000, Clarification on Deadlines for Funding Under OSTAR.) SuperBuild has re-confirmed that if these projects exceed the earmarked $240 million, then the Province will look at what additional money is needed. the infrastructure to related timely communications on any new information ensure AMO wi programs. www.muniçom.çom. Relations at ext. 316 This information is available through AMO's subscription based MUNlCOM network at For more information contact (416) 971·9856: Pat Vanini, Director of Policy and Government 'l'ransmission problems 416-971·9856 57 Page BB5 p, 04/04 Association of MunlcipalitloG of Ontario CLERK-Elgin Co 416 971 6191 ~~- 1 519 £.33 7£.£.1 FAX NO. ASSOCIATION OF?-) AMO 05:35 PM EST 12 lB/2B/BB 22:4B OCT-20-00 FR . For Your Onformati 999 Untv.N.1t¡ AWonu., SLlI~ 1701 Toranta. ON M5G 1 E8 (416) 9T1..9850. tax: (410) 911..e191 .m.n: .moOamo.munlcorTl,com ".1 on Members of Council To the attention of the Clerk and Councíl. Please ensure that copies of this are distributed to a/1 00/033 FYI October 20,2000 mmediate Attention For AMO RELEASES POLICY REPORT ON BROWNFIELDS REDEVELOPMENT ssue:The AMO Brownfields Taskforce released its report today, which includes recommendations to the Province to feed into its ongoing review of brownfields policy. Background Today, the AMO Taskforce on Brownfields Redevelopment released its report, entitled, "Promoting Municipal Leadership in Brownfields Redevelopmenf', The report, which contains ten recommendations on removing barriers to promote greater municipal involvement in brownfields redevelopment, was presented to the Provincial Brownfields Advisory Panel. Last month, the Minister of Municipal Affairs and Housing, Tony Clement, and the Minister of the Environment, Dan Newman, announced a review of Provincial Brownfields Policy, and established the Brownfields Advisory Panel to provide advice to the Province on how to promote the redevelopment of brownfields. The Panel includes two municipal representatives, AMO Executive Director Patrick Moyle and Luciano Piccione of the City of Hamilton's Economio Development Department. The Panel is focusing its attention on three main areas: environmental liability, financial support, and improving the planning and approvals process introducing a (CIP) rather Key recommendations in the AMO report include: · providing greater municipal protection from liability, ego in the event of a tax sale; · improving the reliability and consistency of remediated site assessments by mandatory training and certification program for site-assessment professionals; · providing municipalities with greater flexibility in using Community Improvement Plan financial incentives towards brown fields redevelopment, ego by making CIPs criteria-based than geographically-based; · fast-tracking the removal offederal and provincial iens on abandoned sites for tax sale purposes. Action: The Provincial Advisory Panel will consider AMO's Brownfields report, and is expected to complete its work by the end of October. Next week, AMO Taskforce members are meeting with Ministry of Municipal Affairs and Housing staff responsible for the Provincial review, to present and discuss the AMO recommendations in detail. at Municom s posted on Brownfields the AMO Taskforce Report on For your information www.municom.com. Senior Policy Advisor, at 416-971-9856 ext. 329, 158 Nicola Crawhal moro Information contact: For Page BB2 416 971 619 P 01 £~_ Aø90ciation of . Municìpalitlll" .. of Ontano SD3 UnlvaNlty ",,"'..,1.1., Sultto 1701 Toronto. ON M80 1E6 CLERK-Elgin Co 519 [,33 7[,[,1 FAX NO, 1 ASSOCIATIon OF?-> AMO For Your Onformati 53 PM EST 11:54 02 lB/Z7/BB 22 OCT-27-00 FR Te1: (418) 1iI71~9886 . faX: (4'8) 971..a:181 .m.lI: .moO_mo.munlcom.com on October 27,2000 FYI . 00/034 mmediate Attention For NOTICE TO ALL MUNICIPAL CLERKS Training Sessions for Councils' 2000-2003 Term AMO, with the assistance of the Ontario Municipal Management Institute, is organizing training sessions on the role and challenges facing municipal councillors as they take office for the next three years Organization is underway for AMO to host a number of regional one-day sessions beginning in JanualY, They will be of interest to any elected official. The curriculum is being finalized, along with the dates and locations for each session leave with excellent We promise the registration fee wi be reasonable and registrants wi information and a wealth of reference material. Stay tuned for more details. Notice of event and registration forms will be sent to all Clerks well in advance of their first council meeting. In the meantime, if you have any questions, call Pat Vanini, AMO Director of Policy and Government Relations at 416-971-9856 ext. 316. To help you help your new councils get a leg up on the various policy issues, we suggest you provide Councils with copies of AMO's ALERTS and FYls for 2000. This is very easy if you have access to AMO's municipal intranet site, MUNCOM, We recommend that you consider a sUbscription to MUNICOM. It is one of the best buys in town and will keep you and your elected officials up-to-date on a vast number of policy matters, from electricity restructuring, to new property taxation rules and progress on a new Municipal Act. Snezana Vukelic, Information Resources Manager at 416-971-9856 ext. 322, would like to tell you more about this special service. 6 (416) 971-9856 1 For transmission problems, contact Page BB2 p, 01/01 AsBocìation of Municipalities of Ontarìo CLERH-Elgin Co 416 97 6191 ¿ht_ 1 519 £,33 7£,£,1 FAX NO, ASSOCIATIon OF?-> AMO 05:04 PM EST 11/B3/BB 23:2£,:49 NOV-03-00 FR . 393 Unrv....tty AVenue. Sulle1701 'Toronto, ON M5G 1 EO Tel: (416) 971-98156. fax: (416) 971--tJ191 .mafl: .moC_mo,munlcorn.com on For Your ()nformati To the attention of the Clerk and Council, Please ensure that copies of this are distributed November 3, 2000 FYI - 00/035 Members of Council to all mmedlate Attention For PROVINCE INTRODUCES LABOUR LEGISLATION The Provincial Government has introduced amendments to the Labour Relations Act (LRA) that would impact first contract negotiations, union certification/decertification and the construction sector, ISSUE 2000, BACKGROUND The Honourabie Chris Stockwell, Minister of Labour has introduced Bill 139, the Labour Re/ations Act, The Bili would provide municipalities with some flexibility on a number of labour law matters, Municipalities that are or will be undergoing first contract negotiations, may benefit from some of the proposed amendments. In first contract situations, the new bill would require separate votes totake place for ratification and strike action. In addition, decertification applications would take precedence over first contract arbitrations at the Ontario Labour Relations Board (OLRB) if the bili is passed. Currently, if no agreement is reached during first-contract negotiations, the union or the employer may apply to the OLRBfor arbitration. If there is no agreement after one year, employees may apply to have their union decertified by the Board. Under Bill 139, the OLRB would have to deal with the decertification application first. There are other changes to union certification/decertification as well. If a certification drive fails, a subsequent application (by any union) would not be allowed forone yearwhen a union withdraws a certification application aHer a representation vole; a union withdraws its application for certification twice in a 6 month period before a vote is taken: or a union has had its application dismissed by the OLRB because of an unsuccessful vote, The "open period" (which immediately precedes the expiry of a collective agreement) to decertify a union would also be increased from 60 to 90 days, It should be noted that other unions would be entitled to take advantage of this period to "raid" the employees in a bargaining unit. Hie Ministry of Labour will also be providing employers with information regarding the decertification process/rules and the rights of union members. Under the Bill, unionized employers would be required to pass this information along to their employees once per year and upon request. Copies of the information would also have to be posted in the workplace, If passed, the bill would also make it easier for municipalities to apply for the termination of bargaining rights held by construction trade unions. This could allow a Council to change their construction tendering process, Other changes in tho Bill include: . union officials earning more than $100,000 would have to disclose their salaries/benefits; a party may request that the Chair of the OLRB order the rehearing of a case where no decision has been released within six months of the last hearing date; and allowing construction industry project agreements to include multiple/future projects moro Information contact: Jeff Fisher, AMO Senior Policy Advisor, transmission problems, contact: (416) 971-9856 For For 315. at 416-971-9856 ext 6? 1 Page 882 p, 0 Assooiation of Munioipalitiaa of Ontario CLERK-Elgin Co 416 971 6191 £lt1JCIÞ 1 519 &33 7&&1 FAX NO, ASSOCIATIon OF?-} AMO TUE 05:04 PM EST 11/14/88 23:21:21 NOV-14-00 For Your 6nformati 393 Unl~.l'1Itty Avenue, SoU. 1701 'Toronto. ON IVlfi'G 1 EO ....1: (418) 971-98158' ""'" (418) 971...191 Dmall: .mDC_mD.munlcom.com on To the attention of the Clerk and Council. Please ensure that copies of this are distributed to aft Members of Council November 14, 2000 FYI· 00/036 mmediate Attention For AMO COMMENTS ON PROVINCIAL SMALL WATERWORKS REVIEW its to response n the Environment Ministry of AMO has made a submission to the discussion paper on small waterworks ISSUE BACKGROUND n early August, the Ministry of the Environment (MOE) released for public comment a discussion paper on 'Protecting drinking water for smail waterworks in Ontario'. The consultation on smail waterworks is part of the overail review of provincial policy on drinking water protection, and is meant to complement the new Provincial Drinking Water Protection Regulation for large waterworks, Introduced in August. A small waterworks is defined as a water system that provides water to the public, services five establishments or less, supplies 50,000 litres or less of water a day, and has a capacity to supply up to 250,000 litres a day, This includes many small businesses in rural areas, such as restaurants, camps, inns, gas stations, as well as public agencies such as small hospitals, schools, day cares and long term care facilities. it also includes some municipal buildings that operate their own water system, such as public works yards, or police stations in remote areas. It is not meant to include individual residences, but it does include communal residential water syslems AMO's submission consists of 10 principles that are important from a municipal point of view, among them: · small waterworks requirements should be accompanied by source protection measures: · testing and treatment requirements should adopt a risk-based approach; · Public Health Units could conduct basic drinking water testing for small waterworks of non- commercial establishments, where resources exist in the current funding framework and where expertise allows it; · any requirements that are introduced should be affordable to small business owners and other establishments running small waterworks; · well construction, maintenance and inspection requirements should be introduced; · MOE should be responsible for enforcement of new small waterworks requirements; · information and education materials on operating small waterworks should be made easily available to small waterworks owners. AMO's submission on small waterworks can be found on the AMO website at www.municom.com. The MOE discussion paper on small waterworks can be found on the Ministry's website at Y.!I.W_W.,~.!J.ß",g.Q.J!".9D.d;'ª, For more information, contact Nicola Crawhall, AMO Senior Policy Advisor at (416) 971-9856, ext 329. 1 63 m 24 October 2000 WHITE RIBBON CAMPAIGN 'n ai, Re: 2000 While Ribbon Carn. Councillors and Municipal Colleagues, Mayor, Dear It's time for municipalities in Canada to declare White Ribbon Week. Once again this fall we will ask Canadians, especially men, to put on a white ribbon. This simple gesture, in the weeks and days leading up to Dec.6th, the anniversary of the shootings at Montreal's L'Ecole polytechnique, has become a widely recognised call to end violence against women. The Federation of Canadian Municipalities (FCM) has endorsed the White Ribbon Campaign forthe past 4 years and since then over 200 municipalities formally proclaimed White Ribbon Week. 0Ne published the full list in our newsletter mailed to thousands of Canadians.) And, in many cases, the Mayor and Councillors orthe city administration distributed white ribbons and had public poster signings at their municipal offices. Men Working To End Men's Violence Against Women White Ribbon Supporters Include: Please consider taking the following actions by your counci Ribbon Week: Nov.25-Dec.6 (see attached draft proclamation) Invite the public to come to your municipal offices or local participating retailers such a Shoppers Drug Mart, Pharmaprix, and Loblaws stores to get white ribbons and sign the poster. (we'll send you as many as you need - just fax us back the attached order form) White Ribbon Campaign activities. participating In Campaign activities through ribbon and Please FAX us today with your order for white ribbons, literature handouts and a poster (see: attached order form) and we will enclose an invoice with your shipment. And please send us a copy of your municipal proclamation so we can add your municipality's name to the published list. look forward to hearing from you Thanks for your support Yours truly, Proclaim White 1. 2. Assign a senior staff member to coordinate Request your staff to consider brochure distribution. Dan Aykroyd Kurt Browning Mike Bullard Tom Cochrane Bruce Cockburn Gord Downie Atom Egoyan Phil Fontaine Graham Greene Scott Goodyear Brett Hull Jeff Martin Eric McCormack Rick Mercer Ed Mirvish Michael Ondaatje Steven Page Gordon Pinsent Clayton Ruby Chris Rudge Darryl Sittler Alex Trebek Moses Znaimer 3. 4. cCC~~ Jack Layton Chair: The White Ribbon Campaign Vice-president, Federation of Canadian Municipalities (FCM) 365 Bloor Street East Suite 203 Toronto, Ontario Canada M4W 3L4 draft' Proclamation 64 Attachments: White Ribbon Campaign Order Form, 1 TEL: 416-920-6684 FAX: 416-920-1678 whiterib@idirect.com www.whiteriÞÞo!!._ca Draft Proclamation of WHITE RIBBON WEEK November 25 - December 6 Whereas the majority of women and men in our community are deeply concerned about the pressing problem of violence against women; men And whereas the White Ribbon Campaign believes that most want to make a positive contribution to ending this violence; And whereas our municipality wants to take tangible steps to raise awareness, along with other municipalities across the country Be it resolved 1. That November 25-December 6,2000 be proclaimed WHITE RIBBON WEEK in the municipality of . 2. That all members of council and all municipal employees, particularly men, are encouraged to wear the 'white ribbon' during White Ribbon Week. 3. That the White Ribbon Poster be displayed at the Municipal Offices in such a location that it can be seen, and be signed, by councillors and visitors alike. 4. That white ribbons will be available to all visitors to the Municipal offices during White Ribbon Week 65 m WHITE RIBBON CAMPAIGN ORDER FORM to 416-920-1678 or feel free to call us for more information 416-920- Fax to: 416-920-1678 Please send us the White Ribbon Municipal Campaign Package n English and French, Campaign materials available White Ribbon We currently have many of our If you wish to order materials, 6684 or e-mail us at JIII,b1terib Dear White Ribbon Campaign, It includes 'u 50 white literature handouts Choose: 50 _ English _ French 1 signing poster ..~~~lf'J*1i~~:~1 :~~:::;~\)g~~Lr/g:~·¡;::~:~?::~}:/.~·:·:·:·:: 1111 ,........J. .1.,'..,.. lij~!l~~~lfi!¡~~;¡~~ 1!í!~~~~:~t!{;..¡ -actual size 2' x 3'- Choose: Enwish French Price $25.00* Canadian Funds - price includes shipping & handling) ribbons 11,··,'...'.·,···'· ..,~< \::~t·· .:"""';;.'. (* Extra white ribbons: $10/100 and 5$ per each additional 100 Extra literature handouts: $10/100 Extra Posters: $4/each # of Extra Ribbons. # of Extra Handouts. # of Extra Posters Total Price: (Please make cheques payable to White Ribbon Campaign) - - Please ship the materials, with invoice to: Contact Name - - - Municipality - - - Address_ - - City, prov_ Pcode - Telephone FAX # of White Ribbon Municipal Campaign Packages; lij ~.....~ Ontario Le Premier mlnistre de l'Ontario The Premier of Ontario Hôtel du gouvernement Queen's Park Toronto (Ontario M7A 1A1 Legislative Building Queen's Park Toronto, Ontario M7A 1A1 2000 October 13 2000 26 OCT (:r Mrs. Sandra J, Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI the resolution passed by the informing me of council's support for the Ontario Clean Water Agency Heffren: I have received your letter Township of Stephen regarding Mrs Dear also sent a copy of your letter to the Minister of the will give council's comments every consideration. I have noted your concerns and have Environment I know the minister Thank you for keeping me up-to-date on council's activities Sincerely MPP The Honourable Dan Newman D. Harris Michael c @ Ministre de l'Agriculture et de I' Agroalimentaire Minister of Agriculture and Agri-Food Ottawa, Canada K1 A DC5 OCT 2,'1 2000 rOCT 2:3 2000 Quote: 532049 Mrs. Sandra J. Heffren Deputy Clerk Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Heffren: Thank you for your letier of September 13, 2000, also addressed to the Honourable Ernie Hardeman, conveying the Council of the Corporation of the County of Elgin's support of a resolution passed by the Town of Ancaster regarding Ontario cash crop producers. Please be assured that I have noted your Council's concerns, as well as those of the Town of Ancaster. Dear Mrs In response to the request that the federal government intervene through Agricorp, it is important to note that Agricorp already delivers federally and provincially funded programs to respond to the situations outlined in the resolution. Crop insurance provides protection for crop loss resulting from natural hazards such as flooding. Under this program, farmers may be eligible for compensation of up to 90% of the market value of their crops, depending on their chosen coverage plan. In addition, basic crop insurance coverage now includes an unseeded acreage benefit that provides fanners with coverage of one-third of their guaranteed production. Besides crop insurance, Agricorp also administers the Market Revenue Program (MRP). This is a risk- management program that provides protection from low commodity prices when For Ontario producers, the MRP has proven to be an important part of the safety net package. Cost-shared by the federal and provincial governments, the Program provides producers in Ontario with protection frorn low commodity prices. Payments are made for eligible crops the average annual Ontario price for a crop falls below the calculated support price, thereby stabilizing producer incomes. You rnay be interested to know that Minister Hardeman and I recently announced enhancements to the MRP for the 1999 and 2000 crop years. Producers enrolled in the Program can expect to receive interim payments for the 1999 crop year of up to 80%. These payments, along with final payments for winter wheat crops, will amount to about $35 million and are being issued now. ./2 67 1 Canadã Page 2 Sandra J. Heffren Mrs Final payments will be made in December. Total payments for the 1999 crop year are expected to amount to more than $117 million. In addition, Minister Hardeman and I have agreed on the importance of issuing J\iIRP payments for 2000 as soon as is practical. If prices rernain at current levels throughout the year, producers enrolled in the Program can expect to receive up to $200 million in support for the 2000 crop year. Minister Hardeman and I are also considering extending this valuable program beyond the 2000 crop year. As set out in my letter to you of September 25, the federal administer a number of programs aimed at protecting farm Net Income Stabilization Account, the Agricultural Income Disaster Assistance program, crop insurance, companion programs and the new, ongoing income disaster program, the Canadian Farm Income Program. and provincial governments also ers' incomes These include the is of assistance to you. Again, thank you for writing to me on this matter. trust this information I Yours sincerely, 68 1 The Honourable Ernie Hardeman, M.P.P. c.c. Ministère des Transports Bureau du mln1stre Édifice Ferguson, 3e étage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Z8 (416) 327·9200 www.mto.gov.on.ca Ministry of Transportation the Minister 3rd Floor West Office of Ferguson Block, 77 Wellesley 8t. Toronto, Ontario M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca October 19,2000 2000 23 OCT Ms, Sandra 1. Hefften Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Heffren: Thank you for forwarding a copy of the Resolution passed by the County of Elgin supporting the establishment of a provincial Rail Renewal Task Force. I welcome the opportunity to respond, Dear Ms. I want to assure you that this government recognizes the importance ofrailways in maintaining an effective transportation system for Ontario, and we have taken action to strengthen the role of railways in serving Ontario's industries, consumers and travellers. In 1995, this government passed the Shortline Railways Act which enabled sections of rail lines that the federal government had discontinued to be retained in the form of provincial shortline railways, Since the Shortline Railways Act was proclaimed, thirteen shortline railways have been licensed in Ontario. The government has also addressed railway concerns regarding property taxès on rights-of-way through the Fair Municipal Finance Act No.2. In 1997, action was taken to establish a new rate structure correcting inconsistencies and protecting rights-of-way rrom significant tax increases, typically associated with reassessments. Moreover, railways operating in Ontario pay a fuel tax rate that is among the lowest in the country, and is about one-third the rate paid by the trucking industry, We are aware of the views ofthe Rail Ways to the FutureCornmittee which promotes the formation of the Rail Renewal Task Force. However, the diversity of Ontario's economy and trading relationships results in a wide range of transportation demands. This government believes that Ontario industries need transportation choices to remain competitive, and that these choices must include more than railways alone. To that end, ministry staff are continuing to work with the federal government, municipalities, shippers, railway operators, bus and truck operators, passenger lobby groups, and other stakeholders to ensure that Ontario has a transportation system that meets the service needs of its businesses. ./2 69 1 -2- Ontario has also been proactive in the development of intennodal transportation by hosting workshops and seminars that bring together the representatives of the railways, trucking companies, shippers, and intennodal service providers to identify bottlenecks that prevent effective and efficient intennodal operations in the province. Resolution, s to forward the County of Elgin' Thank you again for taking the time Sincerely, J:r¡Cµ1 David Turnbull Minister 70 1 Gar Knutson, MP, Elgin-Middlesex-London Steve Peters, MPP, Elgin-Middlesex-London Ross Snetsinger, Chair, Railways to the Future cc: 002-002 PAGE + 416-314-6777 FROM DATE: 10/26/100 TIME: 05:29 PM TO: 9,1519633-1661 ~ Ontario Clean Water Agency ~:::~ Agence Ontarienne Des Eaux 0/26/2000 Mark G, McDonald Administrator/Clerk County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5V1 Dear The Province recently implemented a new regulation to protect drinking water in Ontario. The new Drinking Water Protection Regulation places substantial reporting requirements on the owners of water treatment or distribution systems. In particular, the owner must ensure that analytical results of water samples are available to the public, and that these results are summarized in quarterly reports submitted to the Director at the Ministry of Environment. Quarterly reports must also be made available to the public on request. As your water services operator, OCWA has taken steps to assist you with meeting these reporting requirements. First. we have prepared a binder titled "Municipal Water Quality Reports". The binder has tabs for both analytical results and for quarterly reports. By now our staff should have contacted you to ensure that you understand the protocol for inserting the analytical results and quarterly reports into these binders. You should be aware that the Regulation requires that owners of water treatment or distribution systems make analytical results available for public viewing at the office of the municipality, If you are not clear on the requirements of the regulation then please contact me directly at 416-326-6886 and I will arrange for a staff member to review this with you We have also prepared the quarterly report described in MOE's technical brief "Waterworks Quarterly Reports for Consumers" dated August. 2000. The regulation requires that the owner submit this report to the Director no later than 30 days after the end of the quarter. As your operator, OCWA will submit the quarterly report on your behalf unless otherwise directed. If it is your intention to publish your quarterly report on the Internet, we can also supply the report in PDF format. Please contact your Client Services Representative if you would like to arrange this. We trust that we have met your needs in responding to Ontario's Drinking Water Protection Regulation. If you have any questions or comments please contact us, we would be pleased to assist you. 1 7 1 . Services and Sales In Case of Transmission Difficulties, Please Call 416-863-2IØI Please Deliver To: County of Elgin News Release ® Ontario Communiqué Mlnisl¡y Qf the Ministòre Atlnrney du pranuraur ßnnG....¡ génti....1 - October 26, 2000 ONTARIO MUNICIPAl., aOARP TO BE TRANSFERRED TO MINISTRY OF THE ATTORNEY GENERAl. TORONTO - The provincial government annoLlnceQ today that the OntarIo Municipal . Boare! (OMB) and the Soarq of Negotiation are baing transferred from the Ministry of if Municipal Affairs and Housing to the Ministry of the Attomey General, "Today's announcement means better seMee for people ul;ing these tribLlnals," salQ Attorney Ganeral Jim Flaherty, "The transfer will allow for continLled integration with the Assessment Review Board so that Ihe tribunals provide better customer se/Vice .md operc¡te mare effIciently and effectively," . The transfer ofthese two organizations Is effective November 1, 2000 and is consistent with the Wood Task Force on Agencies Boards and Commissions. , The govemment also annCiunoed tOdc¡y Ihat David John¡¡on has been nominated as the naw Ohair of the three bo¡;¡rcts. Mr. Johnson is a former Mayor of the Borough of East York and has extensive experience in municipal government. "I'm looking forward to the challenges that this appointment will bring," said Johnson, "I believe that with over 20 yaars of experience at the municipal level, I am well suited to take on this responsibility," The intended appointment of Mr. John¡¡on is subject to r¡¡vlew by the Standing Committee on Government Agencies, -30- Media contacts: Paggy Hulgenbos Srenctan Crawley M;nistry of the Attorney General Ministry of the Attomey General Minister's Office Communiçations Branch (416) 326-4440 (41 ß) 326·2210 Os document est qussl disponíble sn francais, 172 www.fcm.ca NEWS RELEASE Federation of Canadian Municipalities Fédération canadienne des municipalités 24, rue Clarence Street Ottawa, Ontario K1N 5P3 TeIJTéL: (613) 241-5221 FaxITéléc.: (613) 241-7440 FCM TARGETS UALITY OF LIFE ISSUES IN FEDERAL ELECTION OTTAWA, OCTOBER 27, 2000 - The Federation of Canadian Municipalities (FCM) today called on federal parties to commit to a ten-point action plan to assure a sustainable quality oflife in Canadian communities. Municipal governments playa vital role in building the economic, socia! and environmental infÌastructure that is the foundation of Canada's quality oflife and the cornerstone of our cornpetitiveness in the new economy. "The current government has made important headway in addressing the needs of communities, but more must be done," said Joarme Monaghan, President ofFCM and Councillor for the District ofKitimat, B.C. "Federal parties need to recognize the importance of providing municipal governments with the necessary tools to optimize their key role in ensuring Canadians enjoy a better quality oflife." reflected in their Ten-Point Action Plan for Sustainable required by the FCM are Highlights include The tools Communities Urging the federal government to work with provinciaVterritorial governments to achieve a new intergovernmental framework that embraces municipal governments as partners. Establishing a pennanent national infÌastructure program. Establishing an investment framework for a national intermodal transportation network. Calling for strengthened policies and programs aimed at pollution prevention. Ensuring an adequate supply of affordable housing. Preventing crime before it happens by fostering community-based crime prevention efforts. Providing a new fiscal framework for community needs. Recognizing municipal governments as partners in negotiations with First Nations. Providing all communities access to e-government and e-commerce services. Increasing support for export of Canadian municipal skills and technologies to the developing world. · · · · · · · · · · /2 173 -2- "The way federal parties respond to the needs of the communities will help Canadians decide how to vote on Election Day," added Ms. Monaghan. "The party leaders need to tell Canadians where they stand on these important issues before we head to the polls on November 27th." The Federation of Canadian Municipalities (FCM) has been the national voice qf municipal governments since 1901. FCM is dedicated to improving the quality of life in all communities by promoting strong, ~ffective and accountable municipal government. 30 74 1 Information Kelena McDowell FCM Media Relations (613) 241-5221, ext, 252 (519) 881-1619 Fax: (SI9) 881-1291 COUNTY OF BRUCE C.M.O. Walkerton, Ontario NOG 2VO Clerk-Treasurer Bettyanne Cobean, P. O. Box 70, 30 Park Street. - NOV 2000 6 November 2, 2000 Denis Merrall, Director Transportation and Emergency Services Middlesex County 399 Ridout Street North London, Ontario N6A 2Pl Dear Denis Bruce County Council have had the opportunity to review the governance model, Administrative Model and Pilot Project Proposal related to the London Central Ambulance Communication Centre Pilot Project. Upon review of the pilot project, Council determined that they do not wish to participate in the pilot project nor are they in a position to pass a resolution supporting the pilot proj ect. They believe the decision to pursue this pilot project is premature and that as previously reported from the County CAO, the Counties would be better served by the conclusion reached by the IEI Group "it is strongly recommended that the UTM's begin negotiations with the Ministry of Health at the earliest possible date, for the establishment of a formal Service Agreement setting out management, operational and performance measurement standards and reporting requirements for both service monitoring and financial settlements." Yours truly, !2 1.- w&at- ~ Cobean, Clerk-Treasurer County of Bruce CAO County of Grey, Huron, Perth, Oxford, Elgin and Middlesex cc BC:db ~.~' 1'1 < J¡}"tl (t9!¡~; ìÙ1f\r:P ,';I )\' \\\~'~ 75 1 Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 ltÆ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Toronto, Ontario M7A 1M 2000 November 1 2000 6 NOV r Hon. Michael D. Harris Premier of Ontario Room 281, Legislative Building Queen's Park Toronto, Ontario M7A 1A1 Premier: Please find enclosed a correspondence from the County of Elgin focusing on a recent resolution passed by the Township of Stephen. It calls for the province to abandon its bid to sell the Ontario Clean Water Agency or any other Ontario water resource to the private sector. Dear As you are likely aware, with the Walkerton disaster fresh in everyone's mind clean water for all Ontarians is of paramount concern to the entire province. I agree with the letter-writer that the government should re-think the idea of selling such a valuable resource to the private sector, as if it were little more than a money-making venture. the County and forwarding a response to I would appreciate you responding to my office Sincerely, S~~~ Steve Peters, M.P.P. Elgin-Middlesex-London 76 , cc: Tony Clement County of Elgin Telephone: (519) 631-9900 Fax: (519) 633-0468 99 Edward Slreet 51. Thomas, Ontario N5P 1 V8 elgin st.thomas health unit November 3, 2000 ,.,-s ¡ :~.. ,,,,tHO 2000 :L.G!N >':' ~~R\i " NOV ceLi! Mark McDonald County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Dear Sir: Water Orders The "Order ofthe Medical Officer of Health" issued to you on August 2, 2000 has been reviewed and must stay in place. The ongoing testing of the water being delivered to you has repeatedly shown bacterial levels above the acceptable levels. Re: direct them to If you have any questions about the operation of the existing water system, please the St. Thomas Psychiatric Hospital directly. If you have any questions regarding the boil water orders about the use of the water that have been imposed upon you, please feel free to contact me for clarification. (C) D.Ge, Manager Health Protection Programs 77 1 DGD:pb Don Leitch, Administrator Municipality of Central Elgin cc: P!H/!JI 6 325 7262 1 D=4 !J-3!J-!J!J 16:42 STEVE STEVE PETERS, MPP PETERS 1 M.P.P. ELGIN .MIDDLESEX-LONDON UL/SERAL Vl/Ww,omario[jbersl.com CRITIC FOR AGRICULTURE HARRIS GOVERNMENT SHOULD ANNOUNCE DRAINAGE PROGRAM FUND)NG - Peters October 30, 2000 Queen's Park - The Harris government's funding commitment to the Drainage Maintenance/Superintendent Program is long overdue and it's high time Mike Harris and the Tories lived up to their commitment. That's according to MPP Steve Peters who serves as Liberal Agriculture Critic. For Immediatc Release "It's time the Harris government recognize its responsibility to the farn1ing community and rural Ontario," says the MPP for Elgin-Middlesex-London. "The government underwok a review of this program but to date notbing has been done. It has failed to live up to its part of the agreement it shared with municipalities and the fanning community," The program helps fund the construction and/or maintenance of drain ti¡age systems in rural Ontario and is cost-shared by rural municipalities, fanners and the government. The Harris government conducted a review of the program earlier this year. Peters says the fanning community already has its back against the wall due to continuing low commodity prices, pressures from globalization and one of'the wettest growing seasons on record. He stresses the need for proper drainage is all the more urgent because ofthe unseasonable weather. "The questions remain - where is the money and how will the delay affect funding tor the 2000-2001 year," Peters says. "Once again omoicipalities and fanners are being served up as sacrificial lambs by an unfeeling government that reneges on ìts promises." "The bottom line for the Harris government is cutting costs rather than supplying services This is not an expensive program. Time for action from the government was months ago. Some municipalities submitted grant allocation requests back in February but today, eight months later, there has been no word :5:om the government." -30- Contact: Steve Peters, M.P.P. 416-325-7250 or 519-631-0666 Suzanne van Bommel, Executive Assistant 78 Roòm 331'Queen's Park' Main Legislative Buildinl(' Queen's Park· Toronto' Ontario· M7A lA4 Tel: (416) 325·7250' Fax: (416) 325-7262 . E-mail: steve,.peters·mpp@ontla.ola.org 1 . Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1C4 yj ~ Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1·800-265-7638 E-mail: steveJJeters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org 2000 8 NOV Nov. 05, 2000 Hon Dan Newman, Minister of the Enviroment IZthPloor, 135 St. Clair Avenue, Toronto, ON., M4V IP5 Dear Minister: Please find enclosed a copy of a City of Windsor endorsement of a County of Elgin resolution calling for the maximization ofrail options for the transport of Toronto's garbage. Both Elgin County and Windsor are justifiably concerned about the possibility of transporting Toronto's garbage to the Republic Landfill Site in Detroit, Michigan. Much of that concern focuses on the fact that Highway 401 is already busy and additional transport may lead to potential problems. Many suggest rail !ravel is both a more efficient and cleaner method of transport. Given the severity of the issne, I would appreciate you responding to the County and forwarding a copy to my office, Thank you for your time and consideration. Sincerely, 'St,QL Steve Peters, M.P.P. Elgin-Middlesex-London Cc:County of Elgin 179 Ministre de l'Agriculture de l'Alimentation et des Affaires rurales ~ Ontario Minister of Agriculture, Food and Rural Affairs Queen's Park, Ontario M5S 1 B3 2000 8 NOV NOV - 3 2000 \ Ms. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Heffren Thank you for your letter of September 13, 2000 regarding your council's support for the Town of Ancaster's resolution requesting that the federal and provincial governments intervene to ensure the survivàl of the Ontario cash crop producers Dear Ms, I have been following this year's weather situation very closely. Indeed, I have met with a number of affected producers and their farm leaders to better understand their situation and explore options within the existing programs As you know, the Ontario governrnent offers a range of safety net programs to provide financial support for farmers. This package includes Crop Insurance, the Net Income Stabilization Account program, Self-Directed Risk Management, Market Revenue Insurance and the Ontario Whole Farm Relief/Agriculture Income Disaster Assistance program. This package of programs is designed to provide support to producers when their incomes are reduced by events such as adverse weather or poor commodity prices Staff of the Ontario Ministry of Agriculture, Food and Rural Affairs are working closely with industry leaders to ensure that these programs are as effective as possible in meeting producers' risk management needs ./2 80 1 2 At the recent annual meeting of Federal-Provincial- Territorial Ministers of Agriculture in Fredericton, New Brunswick, my colleagues and I signed a new safety net agreement that ensure Ontario fanners receive their fair share of federal safety net dollars. The Ontario government is committed to providing our forty percent share of the safety net funding in the province, This agreement provides an additional $30 million in safety net funding each year for Ontario producers. Ministry staff have been consulting with Ontario farm leaders over the past few months on how best to invest these dollars in a made-in-Ontario safety net package. will Also at the Ministers' meeting in Fredericton, my colleagues and I agreed upon a national approach to income disaster programming that will provide for greater national consistency, while retaining sufficient provincial flexibility to address local circumstances, This agreement will allow the Ontario government to move forward with efforts to design and implement an incorne disaster prograrn for the 2000 tax year and beyond, I will continue to ensure that the risk management programs we offer are as effective as possible so we can avoid ad hoc payrnents. I am willing to be flexible to ensure that producers are treated as fairly as possible through our existing programs, For example, I supported the recent decision by the AGRICORP Crop Insurance Committee to extend the final planting date for Crop Insurance and Market Revenue to July 5, 2000 for white beans, coloured beans, processed sweet corn and soybeans. This is an example of the kind of flexibility that we can provide to make existing programs as effective as possible. The Ontario Ministry of Agriculture, Food and Rural Affairs recognizes thy contribution made by family fanns to the economic well being of the provin the concerns raised by the Town of Ancaster that our producers are competing,with the producers of heavily subsidized countries, important ceo I share The high level of domestic support and export subsidy benefits received by farmers in the United States and the European Union remains a serious concern. You may be aware that multilateral negotiations on agriculture at the World Trade Organization commenced this year. It is essential that Canada use this occasion to negotiate with our key trading partners for greater disciplines on all forms of subsidies and to seek increased market access opportunities, I am confident that the provincial farm and food industry can compete in the global market place, but it is up to our governments - federal and provincial - to ensure a level playing field for our farmers and producers. Be assured that I will continue to work closely with my federal counterpart to ensure that the interests of the Ontario farm and food processing community remain prominent on the federal negotiating agenda. 12 8 3 Thank you again for sharing your views with me on this very important issue. I am confident that as a result of working together with the farm leaders of the province, we are providing Ontario producers with the necessaÍ'y tools to help them through these difficult times. , nie Hardeman Minister The Honourable Lyle Vanc1ief, Minister Agriculture and Agri-Food Canada c: Mr. Gar Knutson, MP Member of the House of Commons Mr. Steve Peters, MPP Elgin-Middlesex-London 82 1 Ms. Sharon Vize, Deputy Clerk Town of Ancaster d.~ .ç?undll,orJ()a..i1ntMonagh~ Kitifua~, British Columbia . Prçsidenr PitsìdëÍ1te Councillor Jack Lilyt,OD TorQn't?" On'~a'do :Firs'tVice·,Presid~n.t ~rel~¡er viœ',prés'ident AIdermanJohn Sch¡nat Calg<lrY,-AIbçrta -. Second Vice ',PreSident Deuxième vice,preside ,Ma'Ïre,YvesDitcharm.e Hull(Québë~) ThirdYic~.Presi4eI?-t: Troisìèin:evise,'pi-é$idenr _¥ayorSafu' ~ynard ¥arÿstow¿" ~ewfoundland ándLaIJrador Past President Présidentso'rtant .Ja~es ~ Ktlight , ChiefExecutiýe Öffice Chef deJadirectÍon 2000 10 NQV Federati~n òf Canadian, Municipalities Fédération canadiènne des, ml!nicipalités Octobèr 26, 2000 Officials: Take Note , Electedan.d Appointed Municipal $et Your Sights on New Heights , Municipal leaders musi tap into all ¡;¡vailable resqurces and profession¡:¡lnetworks, communications technologies' and, po arid economic systems to build, healthy and viable .communities. From seminars, and workshops to plenary sessions and business symposiums, everyonewiih a stake in the municipal sE)ctorwill benefit by attending Canada's largest municipal èvent. social tical 24' .rÙeClår~nce :Street Ottawa,Onta1'ÌciXIN·5p3 'fi" (613)241-522 QiiI (613)24Í-7440 f~deration~fcin;ca ' Web site/sitt;"JWëb:www.fcin.ca P?Íiëyand: Public'Affair: Po1id~~es' e~ affai~csp:ublique, QiiI (613) 244-2250 ' pöliëy@fcm~cå Su:~rainable'CommiJnities andEnvlromiH::nra:i··pqlicy, CQlle~tivitésv'iabl~s~r poli~iqûes, en~,i~_ô¡,¡nementfiles' ,QiiI (613)244-1515 ëO,mmunid'ès@fcm,ca '(:()rpor:1re [)t;v~~opmcJ;lt PfVdoppement.corporatif QiiI (613)241-2126 corporatè,@fc'm;ça Inte~natioi-ìårOf6ëe ButeaiJ inteí-nätional 'QiiI (613)241:7117 iI).t~tn~t~ona1@'f~m.ca Orcler Your Gorìference Program Now Complete the form on the back of thèenClosed flyer to receive ,your cdnferenèe program (including regi¡¡tration and hotel information) for FCM's 64th Annual Conference and ,Munièipàl ExpoTM to be mailed in January 2001 . Budget Now The conference and. trade show ¡¡¡re designed· for el~cted municiþa ôfficials . and senior' staff. to engage in· professional and business development. Budget noW and 6e ready to registèr in January 2901 $eeY9u'ln'åånffl Yours sincerely, ->/ Joanne Monagha 1 president . , ~. , 1 É éd'" -rio":ë . .e:,nJ}_S~lon . _ ., .. . Là:Fé~érat~on"rå~~dienl1t, des'ry,uniclþalitàest-lavo(x'llat~onak des;go~ve7:~menh :JtJunicip~ûx. ':S~n: ll!a,nJitt :~st decynfribuerà ¡'amflio~~hO:~' de/~::i¡ualité: de ,.vie dans . tou~rs .'~s c~~~un(/utes. ~~. rfe\, promoù~o1r-un gouvernemqltl11;~nicip~lforti'efficace_ et resp,ons'ab~e. 83 ,Mi~sioµ'Sta~,e:ment .,:',., '.' ..-,'-'c,.: Tße'federatjo'n, ofSan~~ìat(Muni~lpàlitÚstS'thf'nätio~rlCÙÒiêe 'of m.u!1iêlpa! g~'vefnll!énts" 'dediêate(fo ùr;pr()vJn-g:theq1/dlityo!life itl_(/llco,~IJIIÙJitÙs bypromodng:str,ong, effective anddcco~'!t'able" municipal:g()v~rnmèl1t.· ' 141 002/002 memorandum STPH ADMIN 11/09/00 15:24 FAX 631 2681 ® Ontario Ministry of Health November 8, 2000 Staff, LISTPH Robert Cunningham Administrator AI To: From: Water Supply Update Rè: Work on the STPH water supply system has continued since the initial water problem was identified in June 2000, Monitoring throughout the past months has revealed no E Coli contamination but sporadic Coliform bacterial activity. Besides ongoing water testing, the following actions have taken place or are in process: superchlorination and flushing of the water system capping of water pipes to unused areas isolating the fire system and the ground reservoirs from the potable water system a further survey to ensure there are no other cross connections between the fire system and the potable water system cleaning of the water tower and the application of a new epoxy lining installation of a new automatic chlorinator installation of automatic flushing valves which help to keep a continuous flow of water through the system investigation continues Into the possible use of a process called chloramination as an improved mea ns of water treatment development of new water testing protocols · · · · · · Your · I realize this ongoing water problem is a source of frustration for both patients and staff. efforts to minimize the impact of this challenge continues to be appreciated. We remain focused on working with our many partners to ensure the supply of safe water to STPH and the other organizations connected to this system. Elgin County Building opp Station c.c. 153Q..4378 88 1 71S1-95 (93100) lEuperience and technology you can trust November 7, 2000 Ms. LindaB. Veger Director of Financial Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI The reassessment of all properties in the County of Elgin is now complete The Assessment Notices will be mailed starting November l4th,tothe2lst, 2000 For your municipality, it is anticipated the actual mailing date will be November 17th. Typically, this starts a very busy period for all of us as people try to understand the impact. To assist, we have in the past, held general information sessions where very broad data was given, rather than individual property detail. Frankly, the experience we gained in 1998 suggests this practice is somewhat redundant, as most persons attending followed up with phone calls to obtain specific property information and/or arrange appointments to review their valuations. This year our information sessions will be advertised in the local and regional newspapers and radio stations. We will offer extended hours at this office and suggest taxpayers can either attend here, phone for information or arrange an appointment with an assessor to come to their property. They can also phone our call centre, fax, or e-mail us be available to speale to your councils if required. will I Further, if you consider it important, ftee to contact me, basis covered but if you have any concerns, please feel think we have all I Yours truly, Ø: Paul J. Smith Assessment Commissioner P JSlbj 89 1 Ontario Property Assessment Corporation London, Ontario N6E 3A2 W: www.assessmentontélrio.com 4380 Wellington Road South 9681·0050 F: 519 681·0892 51 T, The Hon. James M. Flaherty Attorney General and Minister Responsible for Native Affairs {t~ """'....f""" Ontario Chon. James M. Flaherty Procureur général et Ministre delégué aUK affaires autochtones Ministère du Procureur général 11 e étage 720, rue Bay Toronto ON M5G 2K1 Téléphone: (416) 326-4000 Télécopieur: (416) 326-4016 Ministry of the Attorney General 11th Floor 720 Bay Street Toronto ON M5G 2K1 Telephone: (416) 326-4000 Facsimile: (416) 326-4016 NOV 0 7 2000 14 2000 NOV Mr. Duncan McPhail Warden of The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl I understand that 1999. Spring regarding the Safe Streets Act implementation level. Dear Warden McPhai I am writing as a follow up to my letter of last there continues to be some confusion at the This legislation forms part of our government's overall commitment to ensuring that the people of Ontario can feel safe in their communities, streets, cars and homes. It fulfills our Blueprint promise to stop aggressive solicitation and squeegee activity and to protect and maintain people's ability to use public places in a safe and secure manner. Over the past few months, I have heard concerns from some charitable organizations about the implementation of the Safe Streets Act. The Safe Streets Act does not prevent someone from soliciting money in a non-aggressive manner from people in vehicles, ifthe person soliciting is positioned on a sidewalk, shoulder, boulevard, median or other place that is not a roadway. The Highway Traffic Act has always made it an offence for someone, while on a roadway, to stop or attempt to stop a vehicle to offer or provide any commodity or service to anyone in the vehicle, I would like to take this opportunity to emphasize that this government appreciates the valuable contributions voluntary organizations make to the quality of life in the province and recognizes how much these activities contribute to the well-being and strength of Ontario communities. I continue to encourage charities to work with local police services in advance of their activities so that charities' activities are in compliance with the Safe Streets Act and the Highway Traffic Act. David Tsubouchi, Solicitor General, will be writing to the Chiefs of Police on It is my hope that your municipality and local police services will work cooperatively in the planning and carrying out of their important and valuable work. My colleague, the Honourable this matter as well with charities J=~M~~ Attorney General Minister Responsible for Native Affairs SincefJ 90 1 9 8 - 51. Thomas Times-Journal, Thursday, October 19, 2000 ~~,!:"~rn.~~ St. Thomas ~s~.t2,.na/J 16 ~il1s Street, St. Thomas. ant.. N5R 5Z2 TOLL FREE: 1-800-ô63"3410 PHONE (519) 631-2790 0'''' ¡ , ,'/·Th";e·'y're" <,5, [Ρ,çÄr,ø_~Q~ ~ ' A community's public líbrary is usually an institution very much taken fQrgranted, vnfor- tunately. ," ' . , " " ,~' Thelibr~!y as qanadians" \lYher~ver t~ey , ;liye;kngw It, i:? one of th,e, mos¡c:ompr~heQ~; slve one-stop sourC'es ofinfoYmafionanY'" ' where, " ' " , " , ',' A few well-thought-ovt quèstions can di\ect patrons to wher,e to star\looking for informa- ,tion On practically any subject.' .' .. " ' ,< "This is library @(JII{O}Wè~kin Onfc¡rio, a time o <.!:IW tore;acquainÎ with the OP'INIO'N local library: anc,1 red is- , coverhow,lt can help the average person,' :.:, It's'interesting that long before th~ Internet ,€ame .into being, the libré\ry ViÍé\s·the original information highway. Perhaps it never lìad the "electronic profile the Internet has, but it per- formed the same function. Like a lot of things that have survived the test of time, many peo- ple argue it is a lotmore reliable than the Web' , ' In St. Thomas and Eigin, Jibré\ry servic,e , 'ought to be a ,source Of pride: TtJere'$ one ',. Vvithirì a reasonable distance ofaríyorìein the city orthé county-and the servicesavailâblè there are a greé\t start" " . Libraries h,we to meefthe challenges of keeping pace with change if they are to enjoy ¡he same popularity they once,ha,d, While the once no-talking mood at th,e looallibrary hé\s þeen re-thought, they still remain expensive . Institutionstooperì:üe.' , ' ' , " " Books aren't cheap to bu}( an<;Hhe strength of most libraries is a good staff, ", " , . " For many people, hoWever, whp stiU enjoy thé companionship Of a good boOk, the library remains a cornerstone of cOmmunity €ulture. . ':,.....'.:.',...:.,. .. .. ,...,....:, ".... '; '. :.:.:","":<::';'.';..,:.",..'.." :'" 416-863-2101 ® Ontario Please Call In Case of Transmission Difficulties County of Elgin News Release Communiqué Please Deliver To Mlnla.td-n!I de l'Env!l'cnneme.nt Mlnl8!¡y ~1 the "n.lr~nm.nl h1tp:/Jwww..ne·9·v.~n.c. NR0082 November 17, 2000 Newmiln Owners of 35 water treatment facilities In 16 municipalities have failed to meet reporting requirements set out In the province's Drinking Water Protection Regulation, f:nvironment Minister Dan Newman said today, to meet reporting requirements 35 water treatment filcillties fai "The Ontario government is seriou¡¡ about ensuring that municipalities meet their obligation to provide safe drinking water to their residents," Newman said, "The Drinking Water Protection Regulation is law and must be followed, "We are investigating situations where municipalities have failed to comply with their reporting requirements," Newman added, "The ministry's investigators will consider prosecutions on a case-by-case basis," of November 16, 2000 at 4 pm: The owners of two facilities failed to provicle the Ministry of the Environment with the identity of the accredited laboratory analyzing their samples, This information was required Immediately when the regulation took effect on August 26, 2000, · As The owners of 35 facilities failed to submit a quarterlY report by October 30, 2000 outlining steps taken to comply with the regulation, as well as a test result summary, · The owner of one facility failed to submit an action plan by October 31 , 2000 outlining plans for meeting minimum treatment requirements If they are not doing so already. · The maximum fine for a water treatment facility owner not meeting the reporting requirements Is $100,000 per day for a first offence; if the owner has previously been 92 1/2 the maximum fine is $200,000 per day convicted of an environmental offence "The government and the ministry are determined to ensure that every single water treatment facility and municipality is In compliance," Newman said, -30 Lynne Hamilton, Minister's Office, (416) 314-6739 Isabella Di Cristofaro, Communications Branch, (416) nformation Further 314-6666 Visit the ministry's home page at www.ene.gov.on.ca. You can also reach MOE's Public Information Centre by dialling 1-800-565-4923 (toll-free) or (416) 325-4000 in Toronto or 1st Failure to Notify Lab Regarding Accreditation Immediately following the passage of the regulation, owners of subject water treatme water distribution systems were required to submit written notice of the identity of the laboratory conducting analysis of their water samples to the Director of the Ministry of the Environment's Laboratory Services Branch. nt Failure to Submit Quarterly Report By October 30, 2000, waterworks subject to the regulation were required to produce and submit to the Ministry of the Environment their first quarterly reports for water users, The reports provide the public with information on the waterworks, steps taken to comply with the regulation and summarized test results, Failure to Submit Action Plan By October 31, 2000, waterworks subject to the regulation that are currently not disinfecting their drinking water must proviqe the Ministry of the Environment with written notice of their action plEIn to comply with minimum treatment requirements. 2{2 93 1 Failure to Submit Quarterly Report X Failure to Notify of Lab Accreditation Planl Name Municipality Alpine x x X x x X X X X X X Armstrong WTP Caramat Moonbßam FauquIer X X X X X X X X X X X X X X X X X X X X X X X X 94 x Pirates Glen WTP Sturgeon Point WTP Oakshores WTP ßuc chorn Lake WTP Soulhview Estates WTP Wawa DubreuilVllle 1 Cochrane Coleman Warminster Sugar Bush WTP Shanty Bay WTP Robin Creek WTP Medonle Hills WTP Maplewpod WTP Harbour Wood WTP Cedar Brook WTP Canterbury WTP Mllverton Waler System Ml/lbank Water System Pelee West Shore WS Vespra Downs Anten Mills Del Trend Subdivision Elmvale HlIIsclale Midhurst Snow Valley Subdivision Mlneslng Cainsville Galway-Cavendish & Township of Galway-Cavendish & Township of Sturgeon Point, Village of Galway-Cavendish & Harvey, Township of Galway, Cavendish & Harvey, Township of Fenelon, Township of Algoma. District of Dubreuilvilla, Towshlp of, Corporation of the Armstrong Caramal Moonþeam, Twp of Corp. of Fauquier-Strickland, Twp, of, Corporation of the Cochrane, Town of Coleman, Township of Ora/Medonla, Twp. of Oro/Medonte, Twp, of Oro/Medonte, Twp. of Oro/Meclonte, Twp. of OrolMeclonte, Twp. of Oro/Meclonte, Twp. of Oro/Medonla, Twp, of Oro/Medonta, Twp, of Oro/Medonte, Twp. of Perth East, Twp, of Perth East, Twp, af Pelee, Twp, of Springwater, Township of Springwaler, Township of Springwater, Township of Sprlngwaler, Township of Sprlngwater, Township of Springwater, Township of Sprlngwater, Township of Sprlngwater, Township of Brant, County of Hervey, Harvey, 416-863-2101 ® Ontario Please Call In Case of Transmission Difficulties County of Elgin News Release Communiqué Please Deliver To Mlnl.tèrø d.. Flnsncss Quaen·. Park Toronto ON M7A 1Y7 Ministry 01 Finane. Quean's Park Toronto ON M7 A tY7 FOR IMM~DIATE RELEASE~ November 16, 2000 PROVINCE CONTINU¡:S BUSINESS PROPERTY TAX PROTECTION AND DELIVERS $130 MILLION IN ACCELERATED BUSINESS EDUCATION TAX CUTS TORONTO - Finance Minister Ernie Eves today announced he would accelerate the province's planned Þuslness education tax cut (BET), resulting In a reduction of $130 million for Ontario businesses In 2001 .. double the reduction they received last year, As of 2001, this brings the total benefit from the BET cut to $325 million annually. At the same time, the province is continuing to provide protection for Ontario businesses against unmanageable property tax increases as municipalities move to a current value assessment system. Legislation introduced today would limit property tax increases to 5 per cent annually, This would replace the existing 10·5-5 limits which expire at the end of this year, The City of Toronto would have the option of maintaining the 2.5 per cent lim1llt chose in 1998, or moving to the 5 per cent provincialllm1l. The new limit would start in 2001 and remain in effect every year until current value assessment Is fully achieved in each municipality, "Achieving tax fairness is still our target," Eves said. "With this proposed legislation we have provided municipalities with the autonomy and flexibility they need to move toward current ValLIe assessment at a reasonable pace." many of which Municipalities would have the use of various mitigation tools to meet the limit, would allow them to flow through tax decreases to business properties, ''TodaY's announcement will provide further stability for Ontario's small and medium-sized businesses, so they can grow and create jobs." Eves added, See Backgrounder Aynsley Wlntrlp Minister's Press Secretary (416) 325-9566 30 Christian Bode Communications Branch (416) 325-0328 Contact: 95 1 o ® Ontari Backgrounder Document d'informati on Mlnlstère de9 Finances Queen's Park Toronto ON M7A 1Y7 Mini9try of Finance Queen's park Toronto ON M7A 1Y7 November 16, 2000 BACKGROUNDER n 1998, the Province imposed mandatory limits on reform-related property tax increases for commercial, industrial and multi-residential properties of 10% for 1998, 5% in 1999, and 5% in 2000 to make the impacts of current valUe assessment manageable for taxpayers. These limits were implemented under the Fairness for Property Taxpayers Act, 1998. In the 1999 Ontario Budget, the Province made a commitment to maintain limits on property tax increases beyond 2000 to ensure the continuation of a manageable transition from the former outdated assessment system to the new current value assessment system. AND BEYOND CONTINUE"O LIMIT TAX INCREASES FOR 2001 Thl,LLimit For 2001 and subsequent years, all municipalities would be required to limit reform-related tax increases on commercial, industrial and multi-residential properties to 5% per year. CVA) The limit would remain in place until properties reach their current value assessment This would allow for a gradual, manageable and predictable transition to reform The City of Toronto, which adopted a 2.5% cap for 1998, 1999 and 2000, would have the option of maintaining a 2,5% limit in 2001 and subsequent years. The City would have until February 28 of each taxation year to decide whether to apply a 2.5% limit, otherwise the 5% limit would apply. taxes. Municipal levy increases, where permitted, would be applied in addition to the limit. Should a municipality choose to levy a tax increase, the annual tax increase that business properties would experience could exceed the provincial limit. 1 mit would be calculated each year based on the previous year's annual 96 The multi-residential property Certain property that is classified in the commercial. industrial. or class would be excluded from the limit, including commercial tenants in Property in territory without municipal organization Farmland awaiting development; Property that is subject to payments in lieu of taxes (however, provincially-owned properties would be subject to the limit); Certain generation and transformer facilities; International bridges and tunnels; and Convention centres that are eligible fo · · · · · · and tax exemption farmland, managed forest, an education the residential The limit would not apply to property in pipeline property classes. 1998 n leases prior to property tax reform ness Pl'oDer-:ties Business tenants who entered into their current would continue to be protected by the limit. Tenants of Bu The tenant limit would apply to tenants who were subject to the 2.5% or the 10-5-5% limits in 1998, 1999 and 2000; that is, tenants who occupied their premises as of December 31, 1997. Under the tenant limit, landlords of business property would be required to limit the tax increases of eligible tenants to 5% per year (or 2.5% if chosen by Toronto) over the amount charged to the tenant in the previous year. The landlord may pass through municipal levy increases where applicable. tax shortfall by the tenant cap Landlords of business properties would be able to recover any property limiting the tax decreases of tenants who occupied their premises when provisions were first implemented. on to meet the limit mitigation tools MITIGATION TOOLS TO MEET THE LIMITS from a variety of Municipalities wouid be able to choose tax inoreases, including A cap Optional property classes Graduated tax rates Municipal tax reductions Phase ins · · · · · A Cap A new simpli'fied cap would be available, beginning in 2001, which would limit tax increases to 5% (or 2,5% if chosen by Toronto) above the previous year's annual taxes as opposed to basing the limit on pre-reform 1997 taxes. Basing the limit on the previous year's tax would eliminate the need for the frozen assessment listing. Page 2 of 6 97 1 The new cap would be a more flexible version of the existing cap because it would not require all of the limits to be funded exclusively from restrictions on tax decreases. Municipalities would be authorized, but not required to use tax decreases to fund the limit. This would allow them to flow through more tax decreases to those property owners who have been paying higher than average property taxes, The new cap could also be used in conjunction with other tools (e.g.. optional classes, graduated tax rates). ti()nal~ "opertv Cta$ses Optional property olasses would continue to be available to municipalities, The deadline for adopting optional classes for the 2001 tax year would be extended from Ootober 31, 2000 to April 30, 2001. o ~ "aduated TaxJ~ates The graduated tax rate mechanism, that has been in place since 1998, would continue to be available to municipalities. Municipalities would be able to establish graduated tax rates for commercial and industrial properties and apply different rates to various portions of the assessment. replaced with a would be section 442.2 of the Municipal Act tions The municipal tax rebate under new tax reduction mechanism Municip_al TaxJ:!ed.u Using this mechanism, municipalities could reduce the taxes of commercial, industrial and multi-residential property down to the limit by processing a reduction on the tax bill rather than issuing an atter-the-fact rebate. would reductions under this mechanism. The cost Municipalities would fund the costs of tax not be shared by school boards, Phase-Ins that was made A new phase-In tool would be created under the Municipal Act. The new phase-in would be a modified version of the existing phase-in available for the 1998 reassessment. · The new phase-in mechanism would be a permanent option that could be used to gradually implement tax increases and decreases upon each reassessment. tool would allow municipalities to The new phase-in reassessment; in the year of a occur that tax changes phase In al · reassessment to phase in tax changes; years following each take up to eight · Page 3 of 6 and amount; thresholds as a percentage or dollar establish phase-in 98 1 least as applies for at it replace an existing phase-in with a new phase-in. as long as many years as the previous phase-in . MUNICIPAL FLEXIBILITY TO REDUCE HIGH PROPERTY TAXES Municipalities would have increased flexibility to reduce high property taxes, particularly on businesses, by being able to reduce the tax burden (La" tax ratio) on over-taxed property classes to move it towards the ranges of fairness. for various types The ranges of fairness, as outlined below, represent a fair level of taxation of properties compared to the tax burden on residential properties. Property Classes and Subclasses Ranges of Fairness Multi-Residential 1.0 to 1.1 New Multi-Residential 1,0 to 1.1 Commercial 0.6 to 1.1 Office Building 0.6 to 1.1 Shopping Centre 0.6 to 1.1 Industriai 0,6 to 1.1 Large Industrial 0.6 to 1,1 Pipeline 0.6 to 0.7 , Parking Lots and Vacant Land 0,6 to 1.1 Professional Sports Facility 0.001 to 1,1 MUNICIPAL LEVY INCREASES Municipalities would not be permitted to apply levy increases on the commercial, industrial or multi-residential classes if the tax ratios for those classes exceed the prescribed threshold ratios. If the proposed legislation is passed, the threshold ratios would be set at the provincial average. change classification would be Properties that undergo substantial physical changes or that taxed at levels comparable to their competitors. tlon _,md other New n the first year that a property undergoes a change, the taxes on the property would be calculated based on the lower of the property's current value assessment (CVA) taxes or the average level of taxation of similar properties in the vicinity. Page 4 of 6 99 1 nclude: newly-constructed commercial, industrial and multi-residential properties; commercial, industrial and multi-residential properties that undergo a renovation or addition that increases the assessed value of the property by 50% or more; exempt property that becomes taxable in the commercial, industrial or multi-residential class; commercial, industria! and multi-residential land that is subdivided or severed; properties that change classification from an unprotected class to a protected class, or between protected classes; and properties that moved into the commercial, industrial or multi-residential classes in 1998. 1999 or 2000 because they ceased to be exempt from taxation or underwent a change in use. starting in 2001 treatment, would be affected by this that Properties · · · · · · OTHER TAX RELIEF MEASURES Tax relief for low-income senior and disabled homeowners - The Act would allow municipalities to provide relief from all tax increases, including municipal levy increases, not just reassessment-related increases. It would also require relief to be provided from tax increases that result from future reassessments, Exemption for Portion of Homes Built 10r People with Disabilities - The Act would provide an exemption from taxation for a prescribed portion of the assessed value of new homes that are designed to accommodate people with disabilities. Tax relief for people in hardship (property taxes are "unduly burdensome") - Looal munioipalities would be given the option of providing tax reductions or refunds to owners of property in the residential, farmlands and managed forests property olasses if the taxes are "unduly burdensome" as defined by the munioipality. Tax rebates for portions 01 commercial and/or industrial property that are vacant - The proposed new treatment would provide business property owners with tax rebates for the time their properties are vacant during the tax year. These business properties would be shown on the assessment roll as fully occupied, even if there are vacant units in the building when the assessment roll is prepared. Tax reductions for vacant commercial and industrial buildings would be provided to property owners through rebates provided by the municipality. The onus would be on property owners to file applications with their local municipality for a rebate, Tax rebates for charitable organizations - Municipalities would be required to provide eligible charities with rebates of a portion of their property tax. Charities occupying commercial or industrial property would be eligible for this mandatory rebate if they have a valid registration number issued by the Canada Customs and Revenue Agency, Municipalities would oontinue to have the option of providing a larger rebate (up to 100% of the property tax paid) and the flexibility to expand the rebate to include organizations that are similar to charities. Page 5 of 6 200 PROPERTY TAX TREATMENT OF UNIQUE PROPERTIES Waterpower Generating StatIons - The Act would implement the changes announced by the Minister of Finance on September 15, 2000, to significantly reduce the property taxes paid by waterpower generating stations. The changes would include: The station would pay property taxes based on gross revenues as opposed to its assessed value. The gross revenue rates would be graduated based on the output of the station. For stations with provincial water leases, the water rental charges would be replaced by a charge on gross revenues. For new, completely re-built or expanded stations, the gross revenue resulting from the additional capaCity would qualify for a ten-year holiday, Municipalities and school boards would be fully compensated by the province for property tax revenue. lost · · · Convention Centres - This Act would level the playing field between large privately-owned convention centres and publicly-owned convention centres. Privately-owned centres would be exempt from the education portion of the property tax, Publicly-owned centres would be required to make payments in lieu of taxes to municipalities. in lieu of regulated Airport Authorities -The Act would revise the method for determining payments property taxes made by airport authorities, The new method would be based on a formula related to local levels of economic activity. taxation for the clergy's from Clerics Residences - The Act would provide a 50% exemption residence at a place of worship, -30 ov.on..cafFIN/bmpaQe.,b1ml more Information Visit the Ministry of Finance WEB site at:btt For Page 6 of 6 1 20 ~x(\4.councIJOf <1'<10' §Ò0>\ o ~ , ¡ '¡; .,. /z,,,, w,nne' ~o~ '8t& MJnl11'l\1-$ lEi E · Green Lanet I nv.ronmen a ~ . P.O. Box 790, Lambeth Station, London, Ontario N6P 1R7 Fax: (519) 652-9447 Tel: (519) 652-9284 November 17th 2000) 2.0ì NOV 2000 Mr. Mark McDonald, Chief Administrative Officer, The Corporation of the County of Elgin, 450 Sunset Dr., St, Thomas, ON N5R 5VI Dear Mr. McDonald: Environmental Assessment for the Optimization of Green Lane Landfill, Part Lots 21, 22 and 23, Concession 3, Southwold Township, Elgin County Re: Green Lane Landfill, a division of St. Thomas Sanitary Collection Service Limited, has decided to pursue a second environmental assessment (EA) to optimize the waste disposal capacity within the existing boundaries of the site. Conestoga-Rovers & Associates (CRA), as our consultants for this EA, are co-ordinating a Public Information Open House. The enclosed Notice, which will be published in the St, Thomas Times Journal and the London Free Press, provides the date, time and location for this event. At the Open House, CRA will present Proposed Terms of Reference for the EA, provide conceptual information and will solicit preliminary comments and concerns rrom interested stakeholders regarding the proposed landfill site optimization. For your information, we have enclosed an advance copy ofthe Proposed Terms of Reference. Should you require further information or have any questions, please do not hesitate to contact CRA's Doug Robertson at the address and telephone number provided in the enclosed Notice. Alternatively, please feel rree to communicate with our company's environmental manager, Anne Hiscock, at (519) 652-3500. ReCYCledPaper~ Yours very truly, ,/J ^ ~14'ø'La( R.A. (Bob) McCaig, President encl. NOTICE PUBLIC INFORMATION OPEN HOUSE GREEN LANE LANDFILL OPTIMIZATION ENVIRONMENTAL ASSESSMENT PROPOSED TERMS OF REFERENCE A Public Infonnation Open House will be held at the following date, place and time to provide information and receive comments about Proposed Terms of Reference for an Environmental Assessment for the optimization oflandfill capacity within the existing boundaries of the Green Lane Landfill Site. Copies of the Proposed Tenns of Reference will be available at the Open House Wednesday December 06, 2000 Southwold Keystone Complex 35921 Talbot Line, Shedden Ontario 6:00 pm to 9:00 pm DATE: PLACE: TIME: The Green Lane Landfill Site is located in Part of Lots 21, 22 & 23, Concession III, Township of Southwold, Elgin County, as illustrated in the following figure. ------.:::::::: CITYIOF ST. TH<I>MAS .~ ~ . ¡.c.,. GREEN information contact: Phone - (519) 884-0510 Fax - (519) 884-0525 Email -drobertson@craworld.com For further Douglas J. Robertson Senior Environmental Planner Conestoga-Rovers & Associates 651 Colby Drive Waterloo, Ontario N2V lC2 PROPOSED TERMS OF REFERENCE FOR COMPLETION OF AN ENVIRONMENTAL ASSESSMENT FOR OPTIMIZATION OF THE LANDFILL CAPACITY OF THE GREEN LANE LANDFILL WASTE DISPOSAL SITE TOWNSHIP OF SOUTHWOLD, COUNTY OF ELGIN ONTARIO Thomas Sanitary Collection . - :~~::':':':':'>: These Terms of Reference provide the framework fOI:iffl~I.£aration of an individual waste management Environmental Assessment (EA)':f~~ a rH:!PIßfêl::pptirnization of the capacity of the existing Green Lane Landfill Was!: Disp~sal Sit~'('¡¡; or Landfill) located in the Township of Southwold, in the CoupW':Of Elgin, Ontårio. Figures 1 and 2, attached to these Terms of Reference, show tliii location of the Site, The Site is owned by Green Lane Landfill::~i¡';:;~f.st. Service Limited (Green Lane) {:':: INTRODUCTION 1.0 This is the second waste manag~m¡¡¡;¡Þ::,ª,vi.!'qnmental assessment planning exercise ':;:~""':-:::::::::::::::::::::;:::;::::::::::::::::::::;:,::,:" undertaken by Green Lane. It is, eŠ~~F¡¡¡tYj;,illi extension of the first. That first waste management environmental assessmeñ.t process was commenced in 1990 and concluded in August 1998 ~ith th:',}}pproval by UWrMinister of the Environment of Green Lane's November 1996 enviJ;p~~~ assessment report. ..,.... ,-'....... ..... .... :::~:;:.,.:.. ;.;.::::.;.".:;:;::::::;:.:-:: .:.;.:.;.,.;." CONTEXT FOR EA understand this 2.0 ~m Green Lane'i!~::~"!radian enterprise owned and operated by the McCaig family, The family has been}1hvolved with waste management, including disposal, for more than 50 years. The current Green Lane Landfill was established in 1978 on those parts of Lots 21, 22, and 23, Concession 1lI in the Township of Southwold which lie north of Highway 401. This site originally operated under a Certificate of Approval (the 1978 Certificate) issued by the Ministry of the Environment after a hearing under the Environmental Protection Act, Concurrently with the issuance of this 1978 Certificate, the Minister made an Order (the Zoning Order) that exempted those parts of Lots 21, 22, and 23 from the local municipal zoning by-law. environmental management second waste 1 CRA00721-10MISC. EA ToR Figure 3, attached to these Terms of Reference, shows those parts of Lots 21, 22, and 23 covered by the 1978 Certificate and Zonmg Order, as well as other lands in the vicinity owned or controlled by Green Lane. Though the 1978 Certificate and Zonmg Order covered those parts of Lots 21, 22, and 23 lying north of Highway 401, the 1978 disposal footprint was limited to a part of Lot 22. During 1984, the originally approved disposal footprint was contracted proportionally with an increase in the height of the finish contour for the LJihdfill. Under the 1978 Certificate the Site was apPPRt;;ã:¡,¡'Î~t;,municipal and solid, non-hazardous industrial, commercial and instituti~ri~ wàstêltiF'municipalities and businesses in Elgin County, waste from withini/;,,40 kIn (25 mil~radius of the Landfill and up to 10 percent from other sources. ,) '" '';:: ...... ...... ................ ............ .,:.:.::~: :':'::::':.:. .:::::.:.:.:.:.", As the landfill capacity under the 191ä¡;8'!icate neared its end, Green Lane commenced an environmental assessment pl~':;ptocess, one of the purposes of which was to enable Green Lane to continue the w~~te disposal portion ofits operation ................................y...-. ':':':';':':';':':";':':':':':..':':':':' 'W ....................... .................... "':~::; ....;. ::::::?~tH). ~~.>:. .,' completion of íQ¡,~Vif~ental assessment planning process, a expansion of the ÚÍjpq£ill was authorized in February 1994, The aPBH!XIM followed ~:full Environmental Protection Act hearing, That ~gâ'fêR~11 the effect of changing the disposal footprint back to the FR~~~2Ô:I1\¡~~¡F" 1 exp~~lìi!l~þ~roval process was going on, Green Lane continued its ;!&;~:nent eniÎironmental assessment process. A cornerstone of this first ;1i\Il¡¡ment exercise was the emulation, to the extent possible, of ·the sort edi~~t master planning process that nñght have been undertaken by a tè~;;Bme. There was extensive public and agency consultation. There rive consideration of waste management and disposal alternatives. ihs for a waste management system evolved out of the public Jcess. The recommended waste management system components were ) be implemented by Green Lane. They include three-stream curbside ,unicipal waste, a materials recovery facility, a centralized composting : stations and a household hazardous waste depot. These things are Green Lane or by its affiliated corporation, Green Lane Environmental for at least 20 more years. Group Ltd, 2 CRA 00721-10 MISC. EA ToR Having identified and implemented these alternatives to landfill, the first environmental assessment plamúng process identified landfill waste disposal as a necessary system component. Green Lane then embarked upon an extensive site identification and selection process that produced five short-listed candidate sites for public scrutiny and comparative evaluation by reference to environmentally focussed criteria. Of the five sites, the preferred alternative location was the Green Lane Landfill, which was then subjected to intense investigation for approval under not only the Environmental Assessment Act but also the Environmental Protection Act. The Government Review of the first environmental îJ!$esm: r,~port found that Green Lane's site selection process exceeded Ministry stand;¡:f{j.s f(~ls"and, as mentioned, the Mirúster approved the environmental asses~¡;n~nt in At 5t}©98. The Certificate of Approval (the 1999 Certificate) for the long-t~wffi~*þansior the Landfill was issued in February 1999. The 1998 Environmental AS~ff~n~:{Ìçt approval and the 1999 Certificate cover the same parts of Lots 21, 22, and23;;q;\ì~~¡¡:~~¡on III in Southwold Township as were covered by the 1978 Certificate and Zonirt~':I;~Ø. The landfill footprint for the expansion now includes about half of úði: most of Lot 22 and none of 21. .~.:.:.:.:. :;.,. :;::: ~::::::::::~: In the first environmental assess~i¡!}i:}pi;'ª~hs, the search area for the site selection process and the waste quantities use¿III~8,establish the size of the long-term expansion was based on Elgin ~31t1M~ddlesex c6tinties, including the cities of St. Thomas and London. This area¡f.isl4ltified b:cause it represented Green Lane's then traditional ;::e~:,b;:::~~'fi=~~ ~ec:~:ro:f~:=:: :::::::~r:::s~:e;; historical Elgin! Middlesêkjji€strictions were eliminated by the 1998 Mirústerial Environme¥:~'~~~~ment Acfapproval and in the 1999 Certificate. ··:;::t:::::::::~:,::;:·· ."':':" '.:.;.:.;.;.;.,.:.,.:. Witht!C'l!1?;ïëty t¿'fleive waste from all parts of the Province and having regard for the increasirlgq~~~;:Ìrom around the' Province for access to the Site, Green Lane's purpose and ili~.:jHî,rpose of this second environmental assessment process is to optimize the landfill pof~ntial of the Site covered by the 1978 Certificate, the 1994 Interim Certificate, the 1999 Certificate and the Zoning Order, in a marmer that is consistent with applicable Provincial environmental regulations and guidelines. long-term Lot 23. Because Green Lane examined alternatives to landfill in the course of the first environmental assessment process and has implemented the selected alternatives as part of Green Lane's waste management systems, in this second environmental assessment there will be no further consideration of alternatives to landfilling, 3 eRA 00721-10 MISC. EA ToR the 1998 Environmental Assessment Act approval and the 1999 Certificate are the of an ..~ site selection process as part of the first environmental is second environmental assessment there will be no further Because product extensi._ assessment process, in site selection process, This second environmental assessment will consider alternative methods of optimizing the landfill potential of the Site, including a consideratio~ of the status quo, These Terms of Reference outline the process by which that exerq$ii:~ill be conducted, ...-.t\l¡r~¡:tb: ...... ·b···.·.·.·.· ..,;............ .'...... ..:.......:.... .:.:.:~.: ',:,:",":.;. ENVIRONMENTAL ASSESSMENT ACT DESIGN.AT}ON'" ~:: In connection with the first environmental as§,*šment, Ontario Regulation 220/97 was made under the Environmental Assessment ASt(pp J~K4th, 1997 and filed June 6th, 1997. ):;:::::::::::::;:::::~::\" .ù:::·:·:·:····· ··.·.·.·.·.·.·.w.······ Subsection 2(1) of O.Reg. 220/97 designates"iI~ii!Wi, waste disposal enterprise or activity undertaken thereafter by Green Lane und" an Environmental Protection Act certificate of approval as unde~t~gs to which the Environmental Assessment Act applies. The proposed Site optï8ffi¡¡'$¡t;is;J:herefore a waste disposal enterprise or ":';::" . ··'·,:'::~:::::::::::;::~::::;:~.:~:m::r activity to which the Environmental A~W~fífiên~Act applies. 3.0 These proposed TOR h\:\¥ß,peen prepar¢ii in accordance with, subsection 6(2)(c) of the Environmental Asses~¡tii!¡¡H:¡grt by setting out in detail the requirements for the ~::~::;~e~l:l)ti!~'t:~:~:~n~~:;:~~ ::s::s~e~~~ ~~:~;~~ February 14, 1997), and tó'&:!Iî1itation with stakeholders, in preparing the TOR. DES~'!;~'~e~ ~ PURPOSE OF THE UNDERTAKING BEING CONSIDERED . ,",·:N ..:...' ,:::::::tiili]@\:tt:;::.... ,)?:' The undertaklli~l'lng considered is an optimization of the capacity of the Green Lane Landfill, being ttié existing solid non-hazardous waste landfill located on those parts of Lots 21, 22, and 23, Concession III in the Township of Southwold lying north of Highway 401. The optimum capacity could be as much as an additional 8,800,000 cubic metres of waste disposal capacity, inclucling daily cover, 4.0 The purpose of the proposed optimization of capacity of the Landfill is to provide province-wide, environmentally sound, non-hazardous solid waste disposal service. 4 CRA 00721-10 MISC. EA ToR DESCRIPTION OF EXISTING SITE 5.0 DESIGN FEATURES The interim and long-term expansion areas of the are designed with an engineered hydraulic trap to contain and collect leachate to minimize groundwater impact. Presently, the leachate collection system design lts leachate re-circulation into the non-active portion of the Site with treatment ~ at a local waste water treatment plant. Under the 1999 Certificate, a eatment facility will be constructed. Figure 4 ("Site Configuration"), atb ~se Terms of Reference, shows the currently approved configuration of the 5.1 The surface water management system cons~,~¡jI\of. collecting arid treating any surface water that comes into direct contact with ~!!ise;"\jJ:he surface water management plan ...·.·.·.w.·,·.·· ............. involves the diversion of all surface and st6~IßJ¡:!tHinoff from the Site to a stormwater management (SWM) pond. The SWM pond wlft:'~YË,a retention capacity in excess of stormwater peak flow conditions with features to è~î!hce sediment removal. It is not anticipated that landfill g¡¡¡¡¡~~Qf!@will exceed regulatory levels and odour levels from the landfill should b~'~it;Hr.~ptable levels, However, a landfill gas management system has been incorpðt~tedinto the design and will be installed under the 1999 Certificate. Uti1ization of landfJ1i gas to generate electricity is presently under consideration. ",:I 'L"" .,..,.... Under the 1999 d~tm~I~~:~~¥;~f~; berms of at least 10 m to 13 m in height exist or will be constructed to decreâ1iêiíj:îfj¡iiè levels emanating from landfill operations. Along the northern b~HÐä¡¡¡;Y there is ¡j,þproximately 70 m of buffer. ...,-.----- ... ·········..·,·:·,·:·:·,·:·,·,·:·z-.·;.:·:·;·,·. .........." ... .............. ..... .......................... .. ............ .. ...........-- .'::::~ ":;:::':::':':j"::';:: The P¡¡iìw;y accè¡¡~¡:toute is County Road #18 (Southminster Bourne and Third Line ROad)b~~t,ìtSite and Highway 4. GEOLOGY AND HYDROGEOLOGY 5.2 The underlying native clay and silt tills extend approximately 80 m to bedrock. There are some isolated and discontinuous sand and gravel lenses. Both downward and horizontal groundwater flow is very slow: downward gradient is estimated to be 0.002 m per year; horizontal groundwater velocity is 0.00007 m per year. impacts Based on the hydraulic trap design and the collection of leachate, groundwater are expected to be consistent with Provincial regulations and gUidelines. 5 CRA 00721-10 MISC. EA ToR SURFACE WATER The Site lies on the divide between the Thames River and Kettle Creek watersheds. The majority of the Site drains west via the north and south Branches of the Hunt Drain, which discharge into Turkey Creek. The remaining portion of the Site drains into Dodd Creek, which discharges into Kettle Creek. 5.3 ..;.;.,.;.:.:.:. Under the 1999 Certificate, the surface water from th~(8~~~)andfill area, the interim .~::.:;::: "'~:~;:::~:;::::::':::;:" expansion area and the long-term expansion area w1J1;þe di~~4,ÞY surface swales to "," ".;.:.;.:.;.:.:.:.:.,.:.:.' the Dodd Creek subwatershed via the Stormwa~:r Managemenf~SWM) pond along the southern portion of the Site. The SWM pondFÏRclude a retention capacity in excess of the 100-year runoff volume and will ~î9rpöfft!~ features that enhance sediment removal, To enhance the runoff water qúâlll\pliÍ8F1o being discharged from the Site, the surface water from the SWM pond will be'f¡¡~I~[i¥'jly diverted to a polishing basin located to the east of Lot 23. The polishing basïrt¡;provides additional filtration and nutrient uptake from the surfas~".,.~ater and the' quantity of surface wa.ter would augment flows in Dodd Creek, tJ:i~'I~m,8}jng the local ecology of this area. After the Landfill is closed, an outlet con\:rörli\¥cldiiihe is to be constructed at the southwest ".:.:. ..:.:.' ,.,.:." comer of the SWM pond for thepþ~t-cl6~ure period, The control structure will re-establish discharge i1:1,tsJþe south BrajJitÍ1 of the Hunt Drain. ........,............'.........'... .......:.:.:.,.:.:.;.:.:.>:. .......,:<.. :;:~œ"::in":=~::'~":;': ~ .... pIOLÖt¡;;'!, .:.:.;.;.:.;.;.,::.;:;::. ....::::~;...:.:........'.. The potenti~Ì'~rt~ on aquatic systems within 1 kIn of the Site and along the primary access route (Highway 4 to the east, west along Southminster Bourne and 215 m along Third Line to the Site entrance) and potential effect on the terrestrial systems on-Site were considered by Green Lane as part of the first environmental assessment studies. 5.4 which will be portions of the Site, southern portion of There are woodlots along the removed, will be on the Green Lane's consultants predict that the aquatic systems within 1 kIn of the Site enhanced when the wetland/polishing basin is implemented. Any impacts 6 CRA 00721~10 MISC. EA ToR aquatic environment along the primary access route are expected to be consistent with Provincial regulations and guidelines. AGRICULTURE Approximately 14 ha of on-Site lands have been used in the past for the production of forage crops, such as hay, on a custom basis. These lan9fj::,¡ge presently lying fallow. The proposed landfill optimization would result in,..J¡1i~e lands being temporarily removed from production, the intent being that they.,#ill:I~:$j;habilitated and used for pastUre following closure of the Site, It is anticipatedtr!;¡at ili~:'I!SHption to agriculture . . ·.;.....w.·.·.·.·.·.· off-Site (within 1 kIn of the Site and along the REimary access rq~He) will be negligible, Additional berms and a tree planting prograµiJWilI reduce the nuisance impacts from dust, noise and odour all of which, after nMt\{?adtBcwill be consistent with Provincial regulations and guidelines."{.::~¡!¡1:;:". ::'::::;:;:::$::;:' 5.5 LAND USE ".:,.;. .............;.;......-.-...-.......... ...................... Green Lane proposes that the Sit;::=:;:;l\li'ti~ed as pastureland after it closes. The closure plan submitted as part of\fe fif~t environmental assessment includes a rehabilitation plan with..!!i:al contour'~iguration, design and construction of final =Ei$2=~n;'::;<h~'::': ;';:, 5.6 i' .."''''''',.....,,I¡ ..::;;:øü~~,:·: ::r ·..·;tf¡:~:::: . :;::;;:::t:~:iH:::.. , ··:;:t:~:::i: As piGt"\{¡¡W~~ stU:ijies in connection with the first environmental assessment the potential~ff~~lt&ri residents, businesses, employees, institutions, community and recreation featlif;; and cultural communities were considered both on-Site and off-Site (1 kIn from Site and along the primary access route). 5.7 There are two dwellings on the Site both of which are owned by Green Lane and rented. The residents of the house at the entrance to the Site will not be displaced. The second house will be demolished during the course of the long-term landfill expansion that was approved as part of the first environmental assessment. TIris demolition will displace four residents. The closest off-Site business is a transport' business located approximately 0.5 km west of the Site. 7 MISC. EA ToR CRA00721·10 Nuisance effects (dust, noise, odour, and visual) will be the main impacts for those residents closest to the Site but it is anticipated they will be infrequent and, after mitigation, will be consistent with Provincial regulations and guidelines. A dust study and a noise study were undertaken as part of the first environmental assessment, In those studies the potential effects of the now approved long-term expansion were analyzed based on operating hours 6:00 a.m. to 8:00 p,m, Monday to Friday and 6:00 a,m. to 2:00 p.m. Saturday. The existing wooded area, existing or proposed berms, buildings and reforestation area, are expected to containfp'~li!ye dust emissions within the Landfill property by acting as windscreens, N9ìm~Jmpacts based on Landfill operations and Landfill-related traffic on neighbourmg::t'f!!;¡:,,~ere evaluated at three off-Site residences closest to the Site, The noise levêi¡¡ÞetW¡¡¡¡~.lm~~9a.m, and 7:00 p.rn. are expected to be well below the allowable 55 d,~}imit at the clo~~t residence, Between 6:00 a.m. and 7:00 a.m. and 7:00 p.rn. and .,$!Öö''þ,m. restrictions on Site operating equipment should be implemented to ens;li:::!tè~stry of the Environment limit of 45 dB' t d d ,.,.,..,."""""""""""",.,."",... IS no excee e '::::I:;tii¡. '.;.;.:.:.;.;.:.;.;.;.:.:.;.:." Green Lane has undertaken a number of mechaniŠ¡¡ifu to address social impact issues, which include: ...........".... .. ......... ."" -'::::::(:H~~: :::?H:::::;: J the establishment of the Green'~ø:::'E~ Public Liaison Committee for the dissemination, review and Èi*.çh¡mge of information and concerns; Green Lane Co~.~!rust Fund/which is part of an agreement with Southwold Township. The,j'lUriêi\î!\1ministers royalty payments from the Landfill operation, The Fund is,å!lìmf¡íI::.i~~hare corporation, the directors of which include representatives fr¿:iff:I¡:¡!h~old Township Council, Green Lane, a local resident and a pers~:m~~~ated by1,~tïty of St, Thomas and County of Elgin; ProP7ftY~'I~h~otection Plan for properties within 2 km of the Site; N2tt~;t~,=~:I' ~jms Fund. :.;.;.;.;.;.:.;.:.:.,.:.... ,.:. ..:::::::,:::::.;..,...... ,:::." ....';.:...;.:.;.:.:..;.;.. ..;.:.' ····w.·· ···.·w··· ".;.;::::;:::::::::;:::;:::::::- TRAfFIC (GLLPLC) and · · · · 5.8 A Traffic Impact Study was undertaken in connection with the first environmental assessment. It analyzed the projected conditions and traffic volumes to the Landfill using Highway 4, Southminster Bourne and the Third Line Road as the primary access route over a 25-year planning period. Green Lane has made a substantial financial contribution to the Ministry of Transportation to pay for the cost of a left-hand turn lane as part of the reconstruction of Highway 4 between Talbotville and Highway 401. As part of the first environmental assessment, Green Lane has made arrangements with 8 CRA 00721-10 MISC. EA ToR Middlesex County and the Township of Middlesex Centre to address their concerns about traffic impacts along Southdel Drive arid Carriage Road (formerly Middlesex County Road #15) Green Lane's consultants have concluded that traffic impacts, including impacts on travel safety, along the primary access route will be consistent with Provincial regulations and guidelines. km of the Site 1 ARCHAEOLOGY AND HERITAGE 5.9 There are no known archaeological or heritage feftures on-site which will be affected by the Landfill.""?"" The decision to seek the approvaJ.f?r an optimization of the waste disposal area to all parts of the Site covered by the C.lj~m~tetðfproval and the Zoning Order is based on the opportunity of providing'rnyÎHJtìiéntally sound, province-wide disposal services for solid non-hazardous wastÈ#'::: .. '":;:::,.,:?" ·:·:v ... RATIONALE FOR THE UNDERTAKING 6.0 second environmental assessment, the rationale for this "tiffl,t environmental assessment referred to in the Like the historical corw!!it§~ì:his undertaking is r?,gt~9-, ïrij~, introduction. .......... """"""""" .. That first e~¥impp:tenta1 as~ssment planning process was undertaken over an 8-year period cpHffilè.fIi in approximately 1990. During most of that period the :~:;:frì~t:;~ìt~~ p~:~s;o:i~:=d o~r~:n ~=~~s l~~\~~e~:::~::;, including th~"I4~~~iòf London and St, Thomas. Green Lane determined projected waste quantities witlilij"l:his study area and evaluated alternative technologies and facilities to manage this waste. Based on that study area, the Green Lane Landfill emerged as the preferred alternative for the disposal of the 5,850,000 cubic metres of waste anticipated from those Counties, The "foot print" for this 5,850,000 cubic metres left unused two areas of the Site that are covered by the Certificate and the Zoning Order. Those areas involve a portion of Lot 21 and all of Lot 23. It is estimated that another 3,200,000 cubic metres of waste, including daily cover, can be accommodated in the unoccupied part of Lot 21; that an additional 800,000 cubic metres of waste, including daily cover, can be accommodated by deepening the excavation for 9 CRA 00721-10 MISC. EA ToR the long-term expansion area in Lots 21 and 22; and that a further 4,800,000 cubic metres of waste, again including daily cover, can be disposed of in Lot 23. This adds up to a total of 8,800,000 cubic metres of waste and daily cover. By the time the first environmental assessment was being completed in 1996, a policy slúft was occurring in Government with respect to the issue of "service area restrictions", As a result, when completing and submitting its first environmental assessment report in November 1996 and the Environmental Protection Act aP1?:&t~{¡¡1 documentation in April 1996, Green Lane sought a Province-wide servicejg~a and that was granted. Concurrently with seeking these approvals for 5,~ :letres of Elgin and Middlesex waste, Green Lane also sought Er.¡j'æssment Act, not Environmental Protection Act, approval for 2,900,QPO c Lot 21 as additional capacity contingent upon approvals under the,ÆW0tfo On Act. ..::,:j¡tJ}::::::.. {fit:~::::.. This additional capacity was not approveaq{ ¢j::the Environmental Assessment Act on the basis that a ,second environmental assessrr:~rlf":I~g process would be required. This second environmental assessment process now',:'fl6ws out of that decision made by the Ministry at that time. .:.:. ,". n. .. .... .... . .. ..... ..... At the time of the completion of iliØtêfiifêî}Vironmental assessment, the Ministry was satisfied that the environmental asseS$æ;pt studies supported the required approvals for 5,850,000 cubic m:,f¡1m':",based on Waste quantities anticipated from Elgin and Middlesex over the!Fxe:l.~':þr so years. With the rest of Ontario now being eligible to dispose ,of solid 99ÑtNM'IIiil:j\Nãste at the Site, Green Lane is satisfied that it can reasonably expect tofg¡¡i~Ì1~io~disposal an additional 8,800,000 cubic metres of waste over the next 20 or so yea£g:'lffuat is the rationale for the proposed Site optimization. .::. ,:. ..:.... .... ,.:.:." DESÇlt!~~ON ÓF¡~HE ENVIRONMENT AND POTENTIAL EFFECTS :n:n~:: '~:: Potential e~'JThq.ental impacts of the Site were extensively evaluated during the first environmental àšsessment process. In summary, that work showed that the potential impacts of continued disposal activities at the Site were negligible and any that might arise could be readily mitigated. This conclusion is supported by the Government Review of the first environmental assessment, the 1998 Environmental Assessment Act approval of the first environmental assessment and the 1999 Certificate. 7.0 For the purposes of this second environmental assessment the following technical study areas will be revisited in the context of the landfill optimization proposed: 10 CRA 00721-10 MISC. EA ToR The purpose of these technical re-evaluatiolJß. will be whether the ::~:::~::n·. conclusions of the first enviromnental asseîišm:Eiht remain valid for the proposed ::~., ~':'. optimization and to ensure that all potenti%Ihpaq~&<J the enviromnent associated with -:':':':"':':':':':':':'~:':':" ..:,.:. . ....:.. proposed optimization of the Site are assešs¡;ðiiîl~,~ai: appropriate mitigative measures are developed and implemented as required.';':';!¡;;.?'" to address Geology and Hydrogeology, including Groundwater Surface Water Biology Agriculture Land Use Social Traffic 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 Archaeology and Heritage and comments potential These studies will also provide",',i!1"Æf~~ework concerns raised by the public and r~'W;~i;l,gêS. .... ...... ,-.-.-.-...... ... ,...... w .............. .., ....... ...... .........,. A cornerstone ofi:·lï¡.fi£~";¡~ifbmnental assessment exercise was an elaborate consideration of waštê:ll1iigemênt and disposal alternatives. Recommendations for a "':':':<':':';':':':':':':', ,.;::. waste management systèiîFIØ1ved out of the public consultation process. The waste managem~nt,¡¡¥~tr¡:n compoi\,mts that were and continue to be implemented by Green Lane in<;lIl[ê"tHt~$tream curbside collection of municipal waste, a materials recovery ~:~?J!!,1i~~:~'eco=;tin;e f~::, e~=fe~yS~~:: 7:,:oo7~~l~ts h:;~~:~ corporation, C:JVtane Enviromnental Group Ltd. .~::., ALTERNATIVES 8.0 Because Green Lane examined alternatives to landfill in the course of the first enviromnental assessment process and has implemented the selected alternatives as part of Green Lane's waste management systems, in this second enviromnental assessment there will be no further consideration of alternatives to landfilling. Having identified and implemented alternatives to landfill, the first enviromnental assessment plarming process identified landfill waste disposal as a necessary component of Green Lane's waste management system. Green Lane undertook an extensive site 11 CRA 00721øl0 MISC. EA ToR identification and selection process that produced five candidate sites for public scrutiny and comparative evaluation by reference to environmentally focussed criteria. Of the five sites, the preferred alternative location was the Green Lane Landfill, wmch was then subjected to intense investigation for approval under not only the Environmental Assessment Act but also the Environmental Protection Act. and the 1999 Certificate are the environmental of this second Because the 1998 Environmental Assessment Act approval... product of an extensive site selection process as pa;f'IÖf, the first assessment process, there will be no further site selec5R~·.mš::rcise as part environmental assessment.::~¡¡: :;:,;,:;;:..:.:.:.:.:>., :~tLt::::·· This second environmental assessment will cow¡Ider alternativd::fuethods of optimizing the landfill potential of the Site, includingifsôÍ1sideration of the status quo. The following are the "alternative methods" th3t~b~~¥&uàted for this EA: ".,,;:,:,:::,:;::::,,:,:::::,::." do nothing;1;j:iii¡::) expansion to the east into the existing buffer ZOni~; ::::: :~:;:t=:o thè'~I~.I~i~~f zone; · · · · design for regard developed having the existing:~FdfilI. may be álfèmajies increasing the height of ..,.:.:.,.: Variations upon tÞ.~se considerations. · ~ .,.:.:.,.:.,. 'Will be assessed on the basis of the technical study up-dates of Reference. The preferred alternative or effectively achieve Green Lane's objective of a manner that is consistent with applicable Each "alternative method" ~~r~~m&ri~ .;.: Preliminary altérnative design concepts will be developed for each "alternative method' and will be evaluated through the public consultation program. 12 00721-10 MISC. EA ToR CRA CONSULTATION PLAN 9.0 Public and agency consultation for the EA involves the following activities: An initial public Open House was held on December 6, 2000 to present a Draft of these Terms of Reference along with conceptual information about the proposed expansion of the Landfill and to solicit preliminary comments and concerns from members of the public regarding the proposed ~!ti\\,,£ptimization. The initial public Open House was advertised in the St.JlR~s Times Journal and the London Free Press. As well, notice was n¡fîliã.¡I!:'¡E:sidents/tenants within approximately 2 km of the Site, area munidþåp.ties;\\1fIlf!1ifLPLC, the Clúef of Oneida Nation of the Thames, and Revj;~ Agencies. 1;þê form of notice was also available at the Township of S<:>,¡tÍ'hwold Municipal Office and was also posted electroIÚcally on Conestoga~ßRyer~:5Associates' web page. The initial public Open House attracted appf&.Ï~1Y" attendees, Attendees were informed at the initial public Open Hð~~':,~t the proposed TOR would be available for review in the near future. .."""""", 9.1 Subsequent to public circmRR2Eof the Draft TOR, a second notification was published and distributed~Õtlilgß~,:'e community. The second notification described material changes to'1;þ,¢Še Úråft Terms of Reference. One (1) additional public Op~;~use/Meeting will be held upon completion of the Draft EA 13¡¡øl~tP explain the proposed EA undertaking and to seek public ~:::::cl1;(~'~Î'II'E::: ::::::~:e:e~:l:::~ E~:s~~:~ers will airlŒ(\W\.I$¡ift EA Report and the proposal to expand the approved le L~ill. and will invite comments on the proposal. iliolder comments and concerns will be reflected in the Final EA i~vised stakeholder list will be prepared and issued following ¡:this initial round of agency/stakeholder consultation. A minimum c comment period will be allowed for, subsequent to the notice d public Open House/Meeting. .{ 9.2 9.3 9.4 OTHER APPROVALS In addition to approval under the Environmental Assessment Act, the 1999 Certificate, being Certificate of Approval No. A 051601 for the Landfill will need to be amended. Joint Environmental Assessment Act/ Environmental Protection Act approval will therefore 10.0 be sought. 13 CRA00721-10 MISC. EA ToR The EA Report will identify and discuss other approvals required for carrying out the undertaking, Other approvals may well include amendment of the existing Section 53 Ontario Water R£sourœs Act approvals for the Landfill. and the Protection Act Supporting documentation to be completed for the Environmental Ontario Water Resourœs Act approvals will include: th.~ area Hydrogeological investigation optimization is to occur; which the into of " ,.,., ;.:. ";,: assessment and · and Design and Operation Plan for ;¡;\'!;: Leachate and Landfill Gas Management Plans for the Site ~;ðl~ed; Amended Surface Water Management Platvf¿f'the Site as opfuruzed. the Site as optimiz~l; · · · This list of other approvals and of the suppo' ,entation to be provided is not intended to be exhaustive. They are intende( !TIt the principal approvals and primary documents that would be anticipated. ,~"".~..ironmental assessment process should be a flexible exercise 9't~~Rl:.of: ing responsive to public and agency consultation. To the extent that ad'l!I.q'®iil{:¡¡¡; 'provals become appropriate or desirable in the course of the processk.1¡I¡ e done without the need for an amendment to these TOR. PROPOSED SCHJt)~~~]j:;;;:¡:¡ .............. ... ":':';':':""':"':':';':'. The approximate schedu.i\~:'~~~gting the timelines involved in finalizing and submitting the final TQt)d%n:npleting aria submitting an EA Report, public and agency consultation, :~~~~E"~:~":fu..tlachod compliance Ontario Regulation 616/98, 11.0 Once a Final EÄReport has been submitted, there will be a formal public and agency review period following which one of the following five decisions may be reached: · approval of the undertaking; · approval of the undertaking subject to conditions; · refusal of approval; · refer to mediation; or · refer to hearing. 14 CRA 00721-10 MISC. EA ToR and attended In the event that a hearing is required, a hearing would be prepared for beyond the period set out in the schedule. an EA Report EA WORK PLAN all studies referred to in Section §Ôli:nfl Section 9, > ..... ..... The EA Report will provide: Following completion of will be prepared. 12.0 .,:::;:::::;:.:::;:::::;:, ..;.:. ":::::::::::;:::::;:~:::::" a description of the purpose of the undertaking aá'~t ~~ïl~TOR; ..~:::::;:::?-::: a description and statement of rationale for tt1T.undertaking a~f'set out in these TOR; an evaluation of the advantages and",~~:4i;ntages to the environment of the undertaking;"",;,,:,:,,},,,,,,,.. an evaluation of the relative advantages âft~¡:~ìftByantages to the environment of the alternative methods of carrying out the undi!Uiiking identified in these TOR and identifying the preferred alternatives · · · · a description of and a statemeri~!l!it!~i~ø!f¡tor the preferred alternative methods of carrying out the undertaking aii,p,e!tW1iêj!ithe several methods identified in these TOR; \ · a description of,::" ::e::~~~~:IÎÏi~~fected or the effects that wæ11~used or to theenvironment, aftd might reasonably be expected to be that · might reasonably be expected to be caused tl}é""~¿Hðl:!:·Îì~cessary or that may reasonably be expected to be necessary to ~~%Ë~t, ch'~e, mitigate or remedy the effects upon or the effects that might rêåsq¡f!B~}" expected upon the environment, by the undertaking and in partièill~~,!:¡Re preferred methods of carrying out the undertaking as between the various 'methods identified in these TOR, based on past studies and the additional investigations or studies and described in these TOR; and the consultation about the undertaking and the results that .. the of a description of consultation, · in draft, for review by the Ministry of - the A copy of the Draft EA Report will also be Upon receipt of all comments, the EA Report will be prepared first and members of the public. The EA Report Environment provided to affected agencies for comment. will be finalized. 15 CRA00721·10 MISC. EA ToR MODIFICATIONS OF THESE PROPOSED TERMS OF REFERENCE Once approved by the Minister, these proposed TOR will provide the framework for preparing the EA Report and will serve as a benchmark for reviewing the EA Report. 13.0 It is understood that, given the nature of these TOR, it is :Q<;¡tintended to present every detail of all the activities that will occur when preparÌr}~df~'ÊA Report. It is therefore possible that, in carrying out the work contemplategbyc,.§e proposed TOR, it may become appropriate that variations may be necessarÝ¡~r cÌ~~~I,I~%~,Jt is envisioned that these may include the following types of activities: ....""""",. ..:::=,:::::.:.:.:.:,::::::. requirements for additional or expande.¡j;~,tudí;mLor work to identify more precisely the nature and magnitude of environnilHim~~ft,~I'ffi) changes in methodology or an alteratio~:t'::!i:i!!;w"'level of detail of the studies contemplated by these TOR. This may be in ~Jponse to further study that show ::e;:i;:::::::: :r~:::jï~ii:¡.~~::::~;am given the above changes. ·:t\::.,.::l ::::~: · · · The foregoing list is not intended to b1!:pexhaustive; it is simply to set out, by way of example, the types of'¢.~rs that will"be considered routine and/ or that are likely to :~ ~:;r:~~'I~,'j't':~~::::::~~~t~:~:~~:,e accommodated 16 CRA 00721~10 MISC. EA ToR REFERENCES The following references are provided as sources of background information. Copies of the documents may be viewed at the offices of Conestoga-Rovers & Associates (CRA), 651 Colby Drive, Waterloo, Ontario N2V 1C2 (519) 884-0510 and at the Shedden Public Library Branch of the Elgin County Library, 9557 Union Road, Shedden, Ontario NOL 2EO (519) 764-2081 Ontario Regulation 220/97 made under the Enviro/1il11ønJifJIf4ssessment Act. .ÙJJ ··:·:::%rn}t~:::;.. Green Lane Landfill Annual Progress Reports preì3âred b\i::g">th respect to 1995, · 2000. 1996,1997,1998,1999. "",","" .pprov<úof T_ of -~k :.,.:.,.:.,.......,....., . - ::::~::t~::t::~::i:;::} · · 17 CRA 00721-10 MISC. EA ToR <H> SCALE 1: 250.000 WAP SOURCE: WAPART - SW. ONT. 1RANS. SERIES i' '~¡¿'\i '9' ~~'II:II;. h" ~~: -- ',,,~. Urx lL ,2~ " .,..;'" '"\~i! ::....h.:.;;:'_"ýfc_, ,De; ,({:.. 'Port Stanley STANLE'(,_ ~. ." » ./ -,<.: ,; // -~. ~ . .:Hi~kory ""I..car~J!S 7..;,;._:" !9' v' '< :;:¡ ¿/. ", <>Z\:'i'-~: !~..~'~' ~ '.' .... ><z,~ ~~..~.< ~ '\\ ..-< / "" / ~ "'-- I). (S\~.' RiV¡j~síd¿~. r"ti¡¡'-'- .f? "',,'...,\~ ,~ "., "-'I-:'~ J ~-- -,: "i#'--:ç;:,,' ;\;\-;~;¿;~>" /' ,/ /, 'YfUt1: ("'~, 1 REGIONAL SITE LOCATION Green Lane Landfill Site figure SOUTHERN ONTARIO @ 00721-10(EATOR)GA-WA AUG 31/2000 ''\.. figure 2 SITE LOCATION TERMS OF REFERENCE-ENVIRONMETAL ASSESSMENT 'Green Lane Landfill Site :. t --..-___.__ ~I., .-:.\~";' O ....' .,s().....-""-: . :::,' .... . ,",-. . -. c,. ,---' - ý'" - ...." / ..~ ,~.. ----\:".:;:::---?J.¿"-:'-<- --...::---..; .,)': ~..-i.~,._ _ " ' '-~ '- . , { \ , , \ I ~~> 0-:'./....- '.1 ',-1..,. .?~ :" '::. :>....,''''''..''' ,!:::.... -nûgtu't\j: ' . ,. ~ -, l :'¡..J. ;ç: / " 1 , ----.:'~~.!,' -1/".--- '~"- -..;,;0¿-":::·-.-;" , -) --'. ~- ..--" /1 i .X"-? ... "(!/ ê ~ . \ " 'ì "::~_, t~,',' o~D .f,' I.... y" uq¿,.... ~_:c :..~ ( >-.~;' ':. -'" ,,~';\ -. ~ ~;:.;) 1 - /.;.. 00721-10(EATOR)GA-WA AUG 3112000 }/ o Qci QI~ --"1- ,-- 1 1 o c::. Q ·0' "I',' ¡ /.. ! I ) I " i c / ¡ _I~" -...-" ",.l~: 2c ~__ ~<>~ Om 250m SOOm 750m I J . I MAP SOURCE: E.M.R.-401/14c ----.'- ~ , ~ , 'iI -.'~ ~ ~ \'" CONCESSION2:--- , ............ 'Ù3I~ '~ ----- C "Z. \~~ -<. \\\ \\ --~ , "'---- ---- ----- HIGH Y 401 ---1-1- --i-- I I I I I I I I LOT 60 I I LOT 22 . ESSION 3 ONCESSION 4 I- I I LOT. 24 ~ 'Ì" I I . I --- LOT 18 I I I I ~.?~THWOLD rOWNSHIP I I I I I o 150 300 450m ~ APPROXIMATE SOURCE: ONTARIO MINISTRY OF FINANCE ASSESSMENT REGION No. 23 PROPERTY ASSESSMENT MAPS LEGEND: I11III GREEN LANE LANDFILL SITE - - - PROPERTY LINE LOTICONCESSION OTHER PROPERTIES OWNED BY PROPONENT figure 3 . PROPERTY BOUNDARIES TERMS OF REFERENCE-ENVIRONMENTAL ASSESSMENT Green Lane Landfill Site CRA 00721-10(MEM0053)GN-WA002 NOV 0812000 ·on .QW3ôâ;:gs~·,·c.<-,.r, ~ QW31Ac95__ ;-~ " r (tow 8-95 I (~.' OW( A-95 \1 '/ L \ . ~ I rvØí \ , ~ . I J ~ \ OW2'S-95 QW25A-95 ) OW24 # o 60 120 180m ~ ~ LEGEND: GREEN LANE LANDFILL SITE BOUNDARY ORIGINAL LANDFILL AREA LIMITS OF REFUSE (BASED ON REVISED LIMITS OF REFUSE DISPOSAL -1985) INTERIM EXPANSION AREA LIMITS OF REFUSE (1994) APPROVED LONG-TERM EXPANSION AREA LIMITS OF REFUSE (1999) EXISTING GROUND CONTOUR POST AND WIRE FENCE LINE DRAINAGE $WALE <^rl""~~ TREE LINE --- -'- '- - -"'<;- REFORESTATION o TREE CRA 00721-10(MEM0053)GN-WA001 NOV 08/2000 / \ OW20-91 KING'S HIGHWAY NO. 401 ~OW20-91 BSP-2 ~LW3-91 .. LW3-91 (GAS) @OW39-99 o OW9-74 A GMP1-B4 WATER QUALIlYIHYDRAULIC MONITORING WELL LOCATION SURFACE WATER MONITORING LOCATION LEACHATE WELL LOCATION GAS PROBE MONITORING LOCATION MONITORING WELL INSTALLED IN MAY 1999 MONITORING WELL ABANDONED IN MARCH, MAY 1999 GAS PROBE ABANDONED IN MARCH, MAY 1999 NOTES 1. BENCHMARK ELEVATION 232.384m (762.35 11:) - CONCRETE BASE OF RADIO TOWER, SOUTH OF OFFICE, AT WEST LEG. 2. THE EXISTING CONDITIONS FOR THE INTERIM EXPANSION AREAARE COMPILED FROM THE MOST RECENT SITE SURVEY CONDUCTED BY CONESTOGA-ROVERS AND ASSOCIATES LTD. THE LATEST UPDATE SURVEY WAS PERFORMED IN DECEMBER 1999. 3. THE GREEN LANE lANDFILL SITE IS LOCATED ON PARTS OF LOTS 21, 22, AND 23 CONCESSION III, SbUTHWOLD TOWNSHIP, COUNTY OF ELGIN, NORTH OF HIGHWAY 401. figure 4 SITE CONFIGURATION TERMS OF REFERENCE-ENVIRONMENTAL ASSESSMENT Green Lane Landfill Site ID Task Name 1 TERMS OF REFERENCE 2 Circulate Proposed ToR to Agencies,GLLPLC, & residents within 2 km of Site 3 Hold Public Information Open House re: LF Optimization EA ToR 4 Public/Agency review of Proposed ToR 5 Deadline for public/agency comments 6 Revision of Proposed ToR 7 Submittal of ToR to MOE 8 Minister's approval of ToR 9 ENVIRONMENTAL ASSESSMENT 10 Conduct background information review 11 Conduct new field studies or update of previous studies 12 - geology and hydrogeOlogy' 13 - biology 14 - agriculture 15 -land use 16 -social 17 -traffic 18 .. surface water 19 - archaeology and heritage 20 Develop and Evaluate alternative methods 21 Develop and Evaluate Potential Environmental Effects 22 Describe Potential Mitigative Measures 23 Describe Advantages and Disadvantages to the Environment 24 Describe Net Environmental Effects 25 Prepare Draft Environmental Assessment Report 26 Circulate Draft EA Report to GLLPLC and agencies and place copies in accessible laces for use b residents within 2 km of Site and eneral ublic Hold Public Information Open House re: Draft EA Report 27 28 Revise Draft EA Report as per public and agency comments 29 Submit Final EA Report to Minister Milestone + 0721-10-WORK-PLAN-SCHEDULE.mpp Start Fri 11/17/00 ..;-anua 2001 Finish November December Wed 3/21/01 Au ust Fri 11/17/00 Fri 11/17/00 ,Wed 12/6/00 Wed 12/6/00 Fri 11/17/00 Fri 12/15/00 Fri 12/15/00 Fri 12/15/00 Man 12/18/00 Tue 12/19/00 Wed 12/20/00 Wed 12/20/00 Wed 3/21/01 Wed 3/21/01 Fri11/17/00 Wed 11/28/01 Fri 11/17/00 Man 1/22101 Fri 11/17/00 Man 6/11/01 Fri 11/17/00 Man 5m01 Fri 11/17/00 Man 6/11/01 Man 1/8/01 Man 4/2/01 Man 1/8/01 Mon 4/2/01 Man 1/8/01 Man 4/2/01 Man 1/8/01 Man 4/2/01 Man 3/5/01 Man 5m01 Man 4/2/01 Man 6/11/01 Man 2/5/01 Fri 6/29/01 Man 2/5/01 Fri 6/29/01 Man 2/5/01 Fri 6/29/01 Man 2/5/01 Fri 6/29/01 Man 2/5/01 Fri 6/29/01 Tue 5/1/01 Fri8/31/01 Tue 9/4/01 Tue 10/2/01 Wed 10/24/01 Wed 10/24/01 Thu 10/25/01 Fri11/23/01 Wed 11/28/01 Wed 11/28/01 Februa March A ril Ma June Jui .11/17 .12/6 - .12/15 I . 12120 .3/21 Se tember November December October - +10/24 - +11/28 figure 5 WORK PLAN AND SCHEDULE TERMS OF REFERENCE - ENVIRONMENTAL ASSESSMENT Green Lane Landlil/ 8fte I I í I í I REPORT to the. COUNTY OF ELGIN and the CITY OF ST. THOMAS on WASTE MANAGEMENT PLANNING PART 1 WASTE MANAGEMENT MASTER PLAN PART 2 BACKGROUND TO THE WASTE MANAGEMENT MASTER PLAN S.H. Janes & Associates December 1998 I , I I n n I! n n n n;.' i: I j In' I' n n n PART 1 WASTE MANAGEMENT MASTER PLAN ~ I ~ I ¡ I , , , r r I' r I n , ' , ¡¡ II n , I I , n I' Pag~ 1 Pag~ 1 Page 1 Page 1 Page 1 Page 3 Page 3 Pag~ 3 Page 3 Page 3 Pag~ 3 Pag~ 4 Page 4 Page 4 TABLE OF CONTENTS PART 1 WASTE MANAGEMENT MASTER PLAN S~ction 1 Introdnction Section 2 Principles ofthe W ast~ Managem~nt Master Plan Section 2.1 Responsibility for th~ Preparation of the Plan Section 2.2 Responsibility for the Implementation of the Plan Section 2.3 The Waste Management Plan for Elgin County and the City of St. Thomas Section 2,4 Term of the Plan Section 2,5 Contracting out landfill and recyclable and organic material processing s~rvices S~ction 2,6 Contracting out Waste Management Faciliti~s and Servic~s S~ction 2,7 Monitoring the Waste Management Plan and S~rvices S~ction 2,8 Basis for S~rvic~ Charg~s Section 2,9 Conting~ncy Plan Section 2.10 Updatingth~ Waste Management Plan Section 3 W ast~ Managem~nt Service Area Considerations Section 4 Summary of the Organizational Arrangements for Waste Manag~ment Services n ~ ~ 1 I I, ! fll ~ i! n ~ ~. 'I 1 r Ii [.1 " 'I II I 11 WASTE MANAGEMENT MASTER PLAN PART 1 r: i INTRODUCTION The County of Elgin and the separated municipality of the City of St. Thomas have undertaken to prepare a Waste Management Master Plan for the orderly and environmentally responsible management of solid waste generated within the County of Elgin and the City of St. Thomas. This Plan outlines the approach selected for the collection and disposal of solid wastes and for the collection and processing of recyclable and organic materials. The following sections set out the principals of the Plan and related matters. 1. ~ < ' < i ,< , ! PRINCIPLES OF THE WASTE MANAGEMENT MASTERPLAN 2. 2.1 Responsibility for the Preparation of the Plan The County of Elgin and the City of St. Thomas are responsible for the preparation of a Waste Management Plan, which will be adopted separately by the County and City. The County, not having the legislative authority to adopt a Plan will recommend this Plan to local County municipalities for their consideration. ~ I 2.2 Responsibility for Implementation of the Plan Those municipalities who wish to adopt the Plan will implement the Waste Management Plan. Each will determine the range of services to be provided to their respective municipality including:- the setting of collection schedules and the cal1')'Íng out ofthese services, including the collection and disposal of mixed wastes; and the collection and processing of recyclable materials including organic materials and the manufacturing of compost. , I I I 2.3 The Waste Management Plan for Elgin County and the City of St, Thomas Collection and disposal of mixed wastes and the processing of recyclable materials and organic materials will be contracted out on an open public tender basis to the private sector. Responsibility for the delivery of waste management services will be divided between the participating County municipalities and the City of St. Thomas. The County and City have jointly assumed responsibility for the preparation of a Waste Management Master. The monitoring of waste management quantities will continue to be the responsibility of the local County municipalities and the City of St. Thomas. G I I ' n be responsible for the delivery of waste management services within The following municipalities wi their respective jurisdictions: n CITY · The City of St. Thomas COUNTY MUNICIPALITIES · The Municipality of BayhamJPort Bnrwell/Vienna · The Town of Aylmer · The Municipality of Malahide/South Dorchester/Springfield " II n I I , ! :¡ I' ! 2 The Municipality of Central Elgin The Township of Southwold The Municipality of Dutton-Dunwich The Municipality of West Elgin · · · · r: I' ¡ County municipalities, that have assnmed waste management service contracts of the pre-merger municipalities, will enter into the necessary contractual arrangements to extend or otherwise modifY these contracts. Providing for the delivery of collection and disposal services will be the responsibility of the local municipalities and may be contracted out by the local municipality to the private sector or carried out by the municipality. Contracts with the private sector will deal with the following: landfill waste disposal payment of royalties and other special fees to the host municipalities; identification and provision of transfer stations for public convenience in the east, west and central areas of the County and the posting of operating timetables and the charges, if any, for the materials received at the transfer station; collection of mixed wastes, recyclable materials and organic materials from identified generators; posting of service scheduJes, collection arrangements for pick-up, and the provision of containers for organic collection where reqnired; arrangements for the handling of municipal hazardous wastes; processing and revenue from the sale of recyclable materials; processing of organic materials and the manufacture of compost and its placement/sale; and supporting · · · · · · · i i r ~ ! Local municipalities will determine the frequency of curbside collection of mixed wastes and recyclable materials. All urban areas will provide curbside collection services while the service to rural areas will be at the mmticipality's option. Municipal recyclable material collection services will, however, meet the Ministry of the Environment and Energy Regulation IO 1/94, ScheduJes I, 2 and 3. The County will provide to the local municipalities a "template" agreement for the municipalities to consider in drafting their agreement with a waste management service supplier. In the west end of Elgin County two existing landfills, the Dunwich Landfill and the Aldborough Landfill, handle waste disposal for a service area that includes the new municipalities ofDutton-Dunwich and West Elgin, Based on Ministry of the Environment and Energy evaluations these sites have an operating life to at least 2002. These landfills will continue to be operated independently by each municipalities and upon closure these two local municipalities will, determine their future arrangements for waste management and the disposal of wastes generated within each municipalities. In this regard it is recommended that consideration be given to entering into waste management contracts with the same supplier(s) serving other County local municipalities. It is recommended that the term of these future contracts mesh with the terms of the existing municipal waste management contracts and with any closure scheduJes determined for these landfills. - ~ i I ¡ i I I ! The new municipalities ofDutton-Dunwich and West Elgin will be responsible for the closure and perpetual care management of their respective landfills. In order to resolve the question of site life and the reqnirements for closure and perpetual care, the municipalities should undertake to prepare Design and Operations (D&O) reports for the landfills and shouJd submit these for the approval by the Ministry of Environment and Energy under Regulation 299 of the Environmental Protection Act. This wouJd provide the basis for amendments to the current Certificates of Approval for these two landfills and wouJd determine the approved capacity of these landfills and the rate of filling. , , I I I I I ~ I! 3 2.4 Term of the Plan The Plan is to be effective until June 30th, 2018. 2.5 Contracting out landfill and recyclable and organic material processing services The County and City will select, through an open public tender, a preferred supplier ofIandfill and waste processing services and will negotiate a cost effective arrangement with this supplier for the City and local municipalities for consideration by the City and by the local municipalities. The local municipalities will determine whether or not to accept this arrangement and, if accepted, it will be implemented by separate agreements between the local municipality and the service supplier. Snbject to an agreement in respect to costs, the County and City will support the service supplier, in obtaining the necessary environmental and operational approvals from the MOEE, as it relates to the County. As it relates to the County and City, local municipalities will not be bound to the preferred service supplier but will be able to obtain competitive proposals to satis1Y their respective service requirements. r I I I The County and City will seek assurances that any preferred supplier of services selected and supported by the County and City will provide a guarantee of disposal capacity at a fair and reasonable costs for all waste generators in the County and City including all local municipalities and all commercial, industrial and institutional waste generators. Such guarantee will be incorporated into the Certificates of Approval granted to such service supplier. ,. , , , I 2.6 Contracting out Waste Management Facilities and Services Mixed waste disposal, recycling and material processing facilities will be contracted out to the private sector. The County and City will not undertake to provide these services and all services will be contracted out except as currently provided in West Elgin and in Dutton-Dunwich. c- I: , I' I 2.7 Monitoring the Waste Management Plan and Services The City of St. Thomas will monitor the Waste Management Plan and the provision of services in the City. Each local municipality in the County will be responsible for monitoring the provision and operation of its waste management services. , I I 2.8 Basis for Service Charge's The County and City, through an open public tender approach, will seek the most appropriate charge basis for the range of services included in the contract proposal and the basis for adjustment to these charges over the duration of the contract(s) to accommodate inflation and other costs beyond the supplier's control. These charges may be combined into an all-inclusive per household fee that covers all the services. Alternatively they ¡nay be based on separate functions sllch as collection and transportation to the point of processing and/or disposal with a separate contract for disposal and/or processing. n I 2.9 Contingency Plan The County and City will develop and adopt a Contingency Plan in the event that any waste management components for disposal and processing are interrupted. The Contingency Plan will provide for the following: r- , i , waste disposal and recycled material processing facilities approved by the MOEE to serVe the County local municipalities and the City of St. Thomas and which are capable of continning the interrupted service. The County and City will support the expansion of service areas for municipal and . c-, c- I I r- i' i I, 4 privately owned landfills and other waste management facilities that may be licensed to handle EI¡¡in County and St. Thomas wastes; subject to the collectiou contract arrangements entered into by the local municipality, waste disposal and processing facilities for local municipalities that include colìection contracts and the provision of transfer stations in accordance with this Plan; . í I r r 2.10 Updating of the Waste Management Plan The County and City will undertake a fonnal review of this Plan no later than June 30th, 2008 and June 30th, 2013 and will determine whether the County and City will continue: I (i) to maintain the principals of the Plan, (ii) to continue with the contractual arrangements with the preferred service supplier for a following tenn, (iii) to alter the conditions of the service contract or; (iv) to terminate the contract and to initiate an alternative course of action. I ! WASTE MANAGEMENT SERVICE AREA CONSIDERATIONS Although the County and City authority in Waste Management is limited to the geographic area of the County of Elgin, it is recognized that the facilities owned by the private and municipal sector, which may provide services to the County and City, may provide a larger service area in order to be viable from an economic standpoint. Should these facilities reqnire support from the County and City in order to obtain the regulatory approvals required to provide the- desired service, the County and City may provide this support. 3. I I I I SUMMARY OF THE ORGANIZATIONAL ARRANGEMENTS FOR WASTE MANAGEMENT SERVICES 4. The County of Elgin and the City ofSt. Thomas have undertaken to prepare a Waste Management Master Plan that clearly delegates the responsibilities for the provision of waste management services to the local municipalities and to the separated municipality of the City of St. Thomas. Local municipalities, that are now strengthened through mergers effective in 1998, will continue to be responsible for all aspects of waste management for their respective municipal areas. Responsibilities may be sununarized as follows I' , I County of Elgin/City of St. Thomas responsibilities - to prepare a Waste Management Plan fqr local municipal consideration; to select a preferred waste management service supplier for consideration by the local municipalities including the City of St. Thomas; to prepare a Contingency Plan for consideration by local municipalities should their waste management services be disrupted; to support the establishment of alternative disposal services that could potentially accommodate the waste disposal needs of the County local municipalities and the City of St. Thomas; I' I' I n I' I' I I I" I; n ) j 5 to recommend a preferred service supplier for consideration by the local County municipalities; to prepare and recommend a "template" waste management service agreement for consideration by the local County municipalities; County of Elgin i' and local waste Local County municipalities and the City of St. Thomas to set local municipal standards for the supply of waste management services including local collection of mixed wastes; the collection of recyclable materials organic materials; and the provision of transfer stations for general public and commercial use; to enter into contracts with the waste management indus¡ry to provide management services; to monitor the provision of local waste management services; ~ The above noted listing of waste management responsibilities will permit the County and the local mtmicipalities, including the separated City of St. Thomas, to efficiently and effectively implement the waste management master plan. n i i ~ , r ~, ~ ~ ; ! I ~ I n n Ii ~ i I PART2 BACKGROUND TO THE WASTE MANAGEMENT MASTER PLAN i , i n r r I I! , ' ~ I j r r I r ! ! r i I i , r TABLE OF CONTENTS PART 2 BACKGROUND TO THE WASTE MANAGEMENT MASTER PLAN Section 1 Introduction Page 1 Section 2 Development of the Plan Section 2.1 Background Page 1 Section 3 County/City Waste Management Planning Section 3.1 Organizing for the Preparation of the Plan Page 6 Section 3.2 Basis of the Plan Page 9 Section 3.2.1 Determining the Study Area Page 9 Section 3.2.2 Waste Disposal Alternatives Page 9 Section 3.2.3 Waste Management Planning Period Page 10 Section 3.2.4 Waste Tonnages Being Generated in Elgin County and Landfill Capacity Requirements Page 10 Section 4 Overview of Waste Management and 3R Activities in Elgin. County/City of St Thomas Page 14 Section 4.1 General Page .14 Section 4.2 County Municipalities' Waste Management Arrangements Page.14 Section 4.2.1 Overview Page 14 Section 4.2.2 Collection of Wastes and Recyclable Materials Page 15 Section 4.2.3 Processing of Recyclable Materials Page 15 Section 4.2.4 Materials to be Collected Page 16 Section 4.2.5 City of St Thomas Page 17 Section 4.2.6 County of Elgin Municipalities Page 19 Section 4.2.6.1 West Elgin Page 19 Section 4.2.6.2 Aylmer Page 19 ! II , i ~ I , I , , , I ~ , r ~ I ¡ I I Table of Contents (continued) Section 4.2.6.3 BayhamlPort BurwelllVienna Page 20 Section 4.2.6.4 Central Elgin Page 21 Section 4.2.6.5 Dutton-Dunwich Page 21 Section 4.2.6.6 MalahidelSouth Dorchester/Springfield Page 22 Section 4.2.6.7 Southwold Page 22 Section 5 New Trends in Waste Management Page 23 Section 6 Diversion Strategy Committee's Recommendations .on Waste Reduction Planning Page 26 Section 6.1 Introduction Page 26 Section 6.2 Facility Operations Page 26 Section 6.3 Blue Box Collection and WetlDryCollection Systems page,27 Section 6.4 Recyclable Materials Collected Page 28 Section 6.5 Composting Page 28 Section 6.6 Mixed Waste Collection Page 28 Section 6.7 Education to the Public Page 29 Section 6.8 Household Hazardous Wastes Page 29 Section 6.9 Cont~aciual Approach to 3R Programs/Collection! Waste Disposal Page 30 Section 6.10 Summary of DSC Recommendations Page 31 Section 7 Waste Management Alternatives to be Considered by Elgin County and St. 1:homas Page 33 Section 7.1 Common Elements Page 33 Section 7.2 Satisfying the County/City Requirement for a Landfill for Residual Materials Page 33 Section 7.2.1 Background Page 33 Section 7.2.2 LandfIll Operational Costs Page 34 Section 7.2.3 Review of Alternative Waste Disposal Solutions Page 36 Section 7.3 Scope of Services Required by the County and City Page 41 ~ I , I , , n I ~ n n I! ! ~ ~ I Page 45 Page 45 Page 46 Page 46 Page.47 Page 47 Table of Contçnts (continued) Section 8 Developing the Solution Section 8.1 Requests for Proposals Section 8.2 Finalizing the Waste Management Plan Section 8.3 Carrying out the WMMP Section 8.4 Updating.theWMMP Section 8.5 Contingency Plan ~ I , ~ I' I ! I I " í I ~ I r- I í , I' I I I 1 BA.CKGROUND TO THE WASTE MANAGEMENT MASTERPLAN PART 2 n I: INTRODUCTION Over the past several years waste management has emerged as a major operational consideration for municipal governments and, with the introduction of mandatory 3R programs, the scope of waste management has broadened significantly. Today, however, with the restmcturing oflocal government across Ontario and the increased stress on service delivery efficiencies, an emphasis is being made on the streamlining oflocal government and the delivery of services. To cover the breadth of issues that now must be considered in the development of this Plan, the presentation is divided into two parts; Part 1 Waste Management Master Plan.; and Part 2 Background to the Waste Management Master Plan. The second part traces the County and City activities in developing the Plan. 1. I , i I DEVELOPMENT OF THE PLAN 2.1 Background Role of the Countv In Ontario, the responsibilities for waste management are either handled at the upper tier level - the Regional or County governments or at the lower local municipal level. The latter has been the case in Elgin County and, prior to the Fall of 1994, the County had not assumed any responsibility for waste management services. The member municipalities in the County carried the full burden to not only undertake whatever short and long tenu planning they required but to also enter into the necessary contractual arrangements for the cOllection of mixed wastes and recyclables and for the disposal of residual wastes. 2. ~ I ! I Risto: of Waste Mana2ement Service Provision During the period from 1978 to 1991 domestic solid wastes and commercial solid non-hazardous wastes from the City and a large portion of Elgin County were disposed of at the Green Lane Landfill in Southwold Township. Collection of municipal wastes and their disposal were handled under a series of contracts between some 17 municipalities, which included both Elgin and Middlesex County municipalities, and St Thomas Sanitary Collection Service Limited (Green Lane). Better than half the total wastes emanated from the City of St Thomas and Yanuouth and Southwold Townships. Most of the commercial and industrial wastes were handled on a bin-pickup contract basis with disposal at the Green Lane Landfill. In St. Thomas blue box collection of recyclable materials was also handled under contract with St. Thomas Sanitary Collection Service. - ¡ I I ¡ , I' Ii At that time Elgin County had no involvement in waste management I " I 2 On September 6th, 1991, the present Green Lane landfill site was closed by order of the Regional Director of the Ministry of the Environment and Energy (MOEE) as the site had reached its approved capacity. In order to handle waste contracts, Green Lane commenced an export aITangement, moving wastes from a transfer station to BFI's Ridge Landfill, sonth of Chatham, in Kent Connty. The disposal costs charged by BFI to Green Lane (and passed on to the local municipalities) fluctuated and as a consequence an alternative site, Lapeer, Michigan was also used for waste disposal in order to achieve a lower landfill disposal cost. Generally all additional costs incurred for hanlage and disposal were passed on to the municipal clients and commercial customers. These increased costs were estimated at that time at about $10,000 per day. I i ~ ~ , I The need for long tenn landfill capacity was well recognized and Green Lane initiated two steps in 1991 to resolve this problem. First, the develo..pment of a site identification and selection program - k,nown as an Environmental Assessment Planning Program, was initiated under the EA Act, to find a landfill site(s) that would meet the long tenn needs of Green Lane's operating service area. The separate second step undertaken was to initiate the Provincial Regulatory process for the approval of a solution that would bril!ge the "period up to the point when a new landfill would be available. ì I' ~ i The proposal developed by Green Lane involved expanding the approved capacity of the existing Green Lane Landfill. To resolve this an application under the Environmental Protection Act (EPA) was submitted by Green Lane in April 1992 for the reopening and interim expansion of the closed landfill for the receipt of solid wastes for a period of fIVe years. I I I AU of the above activities resulted in increased costs and a considerable level of municipal uncertainty. In the Fall of 1992 both the City and the County realised that a much more proactive approach had to be taken in waste management and that the municipalities had to assume the responsibility for guiding the development oftheir own Waste Management Master Plan (WMMP) to deal with the long tenn planning for this service. Five landfill disposal alternatives were listed for review through the undertaking of the WMMP. ì r- I By the late Fall of 1992, a Joint County/City Steering Committee was fonned with equal representation from the County and the City to examine and detennine how to proceed. At that time one of the major concerns centred on the Environmental Assessment Act (EAA) planning activities of Green Lane and the fact that this work was being funded by the general public through increased waste tipping fees. It was recognized that considerable infonnation had been collected by the contractor, indirectly at municipal and public expense, and no one wanted to replicate this work in carrying out a municipal WMMP. r- , , I I To assess the usefulness of the work done to date the County/City retained the services of S.H. Janes & Associates Limited to carry out an Audit of Green Lane's Environmental Assessment Planning Program. The Audit was intended, among other things, to detennine the applicability I ! I r 3 merged with material, and whether or not a municipal plan could be keeping in mind the strict requirements of the EAA. and usefulness of the Green Lane's program, .~ The Audit conclnded that valuable time and cost savin.,gs could be achieved by utilizing much of the work already carried out by Green Lane. It also recommended that the application for an Interim Expansion to the then closed Green Lane Landfill be supported by the County and the City and that this position should be presented at the Hearings being held to consider the application. To assist in these presentations the Ci!y and County retained the services of W.K.A. McKay, Solicitor, to represent their interests at the Environmental Assessment Board's Hearing into the expansion ofthe Green Lane Landfill. r I I I I' ! A preliminary Hearing was convened on January 19th, 1993 and the Interim Procedural Directions arising from this Hearing set May 10th, 1993 as the preferred date for the main Hearing and also defined party status. A separate Hearing under the Intervenor Funding Project Act was also convened on March 22nd, 1993 for those parties who had been identified as intervenors. I The main Hearing proceeded on May 10th, 1993 and resulted in a favourable Decision by the EA Board being issued on August 12th, 1993. The Decision included "Conditions for Approval" which stipulated a wide range of requirements for the site's development, operation and monitoring as well as a series of financial obligations that Green Lane was required to meet. I I· This Decision was subsequently appealed to the Provincial Cabinet by Southwold Against Dumping (SAD) and it was not until February 1994 that the site was opened following Cabinet's decision to uphold the earlier EA Board Decision. ~ 'i n Throughout the entire Interim EA application .process, Green Lane continued its Environme~tal Assessment Planning Program to find a long term site. A Public Advisory Committee (pAq, which had been initiated in 1990, continued to provide public input and to serve as a vehicle for the Green Lane planning process to address matters of public interest. PAC originally consisted of 19 members who had volunteered from across the service area handled by Green Lane. In 1993 Status Reports were released (4 Volumes in total) containing a summary of all work undertaken up to that time. All of this material had been processed through PAC and, in essence, represented a summation of the Committee's work up to that date. _. r I By August 1994 the Environmental Assessment Planning Program had reached the point where five candidate sites were identified for more detailed review in a Report entitled "Preliminary List of Candidate Sites". The detailed review was subsequently undertaken during the Fall of 1994 and on December 17th, 1994 a special Workshop was convened by Green Lane to consider the evaluation of the candidate sites. At that time a series of reports were released that provided more detailed information on the individual sites. r r , , , , I ¡ r n 4 Site ESW - 10, adjacent to the existing Green Lane Landfill, was selected by Green Lane's consultant - CRA, as the preferred site and ESW - 12, south of the Ford Talbotville Plant, as the fall-back alternative. Detailed reviews of all the site selection processes, including technical information generated after the public release of the initial screening exercise, were undertaken and the results presented at a special meeting held in Port Stanley on March 25th, 1995. Green Lane's consulting team presented a comprehensive comparison of the preferred and fall-back alternatives and concluded with the selection of Site ESW - 10 as the preferred long term landfill site. n I I I' I I , I I I An Environmental Protection Act (EPA) application was submitted to the MOEE by St. Thomas Sanitary Collection Services Limited and Advance Container of Canada, a Division of Green Lane Environmental Group Ltd. in April 1996 for the expansion of the Green Lane Landfill to accommodate an additional 5,850,000 cubic metres of waste. This was followed by the submission in November 1996 to the MOEE of an EA document seeking Environmental Assessment Act (EAA) approval: (i) to expand the Green Lane Landfdill in Southwold Township to accommodate an additional 5,850,000 cubic metres of waste with an additional contingency capacity of 2,900,000 cubic metres of waste, and (ii) to remove restrictions on the place of origin and quantity of material that could be processed at the material recovery facility (MRF) and centralized composting facility (CCF) both of which are located on Wellington Road in London. 1 I ~ , , , - The MOEE released its "Review Under the Environmental Assessment Act" for public review in September 1997 with a deadline for submissions from the public set at October 31, 1998. The EA Branch subsequently reported to the Minister in the late Fall. The Minister upon review of the reports placed his decision before Cabinet and on August 13, 1998 an Order in Council was approved and ordered which gave approval to the application with the public hearing being waived. This approval was subject to a number of conditions: r I I . On the Material Recovel F: - approval was not extended to remove the current restrictions on the amount of material which could be processed at the MRF nor were the service area restrictions removed on residuals; . On the Green Lane landfill - financial liabilities and other responsibilities associated with the landfill are to be binding on Green Lane; limitations were imposed that set the air space expansion and defined wastes that could be received at the site; direction provided that the landfill could accept wastes, as defined, from any generator in Ontario subject to first priority being given to contracts/obligations relating to the geographical Counties of Elgin and Middlesex, including the City of St. Thomas: - - I I ! I , " shall at all times receive first priority and precedence to the allocated "annual air space", for their waste, upon meeting this requirement first, then the balance of the available "annual air space" can be used for waste disposal from all other waste streams." ,-, r I I of 5 On landfill caoacil - "air space" was set at 350,000 cubic 5,850,000 cubic metres including daily cover material; On reoortinl!: - annual reports are required each year up to and including five years after completiòn of the closing of tlìe site; On the Public Liaison Committee œLCI - a Committee is to be struck and Terms of Reference approved by the Director (MOEE) SW Ontario for this committee within six months of the approval granted by the Order in Council. AIl administrative costs of this Committee are to be paid for by Green Lane from the Green Lane Community Trust Fund; On the First Nation Liaison Committee - Green Lane is to participate on a Liaison Committee established by the Oneida First Nation; On stormwater manal!:ement - specific directions were incorporated on the parties with whom consultation is to occur on all stormwater management issues; On haul routes and road costs - definition is incorporated on the routes to be used to access the landfill and on reimbursement of costs; On orooem value protection - Green Lane is to implement a Property Value Protection Plan as detailed by the Order in Council; On Site Insoector - Green Lane will pay the costs of a consultant MOEE to provide on-site inspection during all operating hours; the total the for a retained by per year metres · · · · · · · · ! - I I c- I I I ~ ~ ;- ! I ~ i I I ~ [ ! I ~ 6 1- COUNTY/CITY WASTE MANAGEMENT PLANNING 3. r Organizing for the Preparation of the Plan Throughout 1994 the Joint Steering Committee for the County and the City, in addition to closely monitoring the work of Green Lane, continued to develop a municipal position on Waste Management. 3.1 o A Service contract with a 5 year term was finalized between St. Thomas and Green Lane that provided for an "integrated waste management service" for the entire City _ including mixed waste collection and disposal, and blue box and organic collection and processing from all residential development within the City; r- , n o A pro-forma agreement and "shopping list" of waste management services were proposed by Green Lane for consideration by County municipalities and this led to a series of separate service agreements between Green Lane and a number of municipalities within the County; I I o A Workplan and Timetable for the preparation of a Municipal Waste Management Master Plan for the County and City were developed. This was submitted to the MOEE for financial assistance and approval of the submission was received from the Ministry; 1-' o A Waste Diversion Committee (DSC) was organized and appointed to assist the County and City in carrying out the MOEE's new approach to Waste Management Planning. This Committee held six meetings over the period from the Fall of 1994 to the the Fall of 1995 and in addition visited the Green Lane material recycling and composting facilities south of London and the Three County (TCR) facility in Aylmer. Representatives from the DSC also attended Joint Board Meetings as observers; I r- I o A Discussion Paper on the County Role in Waste Management Planning was prepared under the auspices of the Joint Steering Committee and submitted to County Council for acceptance. This Paper examined the implications of amendments to the Municipal Act on the management of wastes generated within the County of Elgin. Trends in other municipalities were examined and several options and a recommended approach were presented for the consideration of County Council. The Paper recommended limiting the County's assumption of waste responsibilities to the preparation of a "waste management plan" for the County and the delegation of this power to a "Joint Board for Waste Management Planning" to be formed in conjunction with St. Thomas. I' I I" r- By-law No. 94-48 dated County Council subsequently adopted this Paper and by November 22nd, 1994 assumed the responsibility: !-.' I I I" I , I' ~ I 7 o to adopt a Waste Management Plan for all the local municipalities forming part of the County of Elgin for municipal purposes; ~ I ' I and by a separate By-law No. 94-49- o delegated the responsibility fQr the preparation of the Waste Management Plan to a Joint Board formed by the County of Elgin and the City ofSt. Thomas. I o City Council for St. Thomas, through the adoption of the Recommendations of Report No. CA-02-95 dated January 18th, 1995, also delegated its responsibilities to the same Joint Board for Waste Management Planning. I I' , o That the Çity adopt the Terms of Reference for the Joint Board on Waste Management as contained in Report No. CA-02-95, and o That the Mayor and Clerk be authorized to execute a Memorandum of Agreement with the County, regarding the Joint Board. I' II " , ¡ ! Report No. CA-02-95 also contained details on the responsibilities ofthe Joint Board:- A) Responsibilities - The Joint Board is to be responsible for the preparation of a Waste Management Master Plan and for its submission to the Councils of the County and the City for approval B) Membeq¡hip - The Joint Board will consist of eight elected members from the County Council and City Council in accordance with the foUowing breakdown: n I [I a) The Warden and four members of County Conncil, b) The Mayor and two members of City Council. serve as co-Chairs, C) Chairmanship - The Mayor and the Warden will alternating the role of Chair on a meeting basis. " I D) Meetings - The Board will establish regularly scheduled meetings and designate a regnlar meeting place. ( Normally in the evenings at the County Building unless othelWise directed). ~ E) Secretarial Support - The County will provide secretarial support for the Joint Board and be responsible for the keeping of all minutes, records and for the distribution of materials for the Board's consideration. II I I ~ 8 F) Voting Procedure - Each member will have one vote on matters to be decided by a majority vote of a quorum of the membership. o In August 1995 the Diversion strategy Committee (DSC) prepared a special report entitled "Report and Recommendations ofthe Diversion Strategy Committee on Waste Management 3R programs" for presentation to the Joint Board. This Report was presented by the DSC to the Joint Board and was subsequently reviewed by the Joint Board's Technical Committee and DSC's recommendations are outlined later in this Report. In late 1995 and early 1996 the Joint Board considered alternative approaches that could be followed by the County and City in providing waste management services. These activities were undertaken in parallel with the advancement of Green Lane's EA process to develop a long tenn landfill facility. The County and City considered alternative approaches to provide waste managemeut services to the area and on March 27, 1996, the Joint Board for Waste Management issued a Request for Proposals (RFP) for the Supply of Waste Management Services. Proposals were to be submitted by April 22, 1996 and alth()\lgh 17 waste manl!gement organizations picked up the RFP Infonnation Package, only three full submissions were received by the Board. - Green Lane Environmental Gro!!p Ltd. - Three County Recycling & composting Inc. - Laidlaw Waste Systems The Joint Board interviewed the three finns submitting proposals and carried out a detailed review and èost comparison of the submissions. Mter considerable review the Joint Board selected the Green Lane submission and authorized the initiation of negotiations to detennine a final proposal for consideration by the City and Connty. This ultimately led to a contract being finalized wit/1 Green Lane, dated July 23, 1997, which was signed by the City on October 6, 1997. During 1997 and 1998 Elgin County and St. Thomas fnrther considered governance issues. Both mnnicipalities examined options that would lead to a simplification of the management of services required on and inter municipal. Local municipalities in the County also examined amalgamation alternatives that nltimately led to a reduction from 15 to 7 municipalities: _ The Municipality ofBayhamlPort BurweWVienna The Town of Aylmer The Municipality of Mala hide/South Dorchester/ Springfield The Municipality of Central Elgin The Township of South wold I " I r I' I I I ~ r , n I: ì ! ì! ! , 9 The Municipality ofDutton-Dunwich The Municipality of West Elgin With the amalgamation the structure adopted for waste management also changed and became less fonnal in its structure. Currently the Warden of the County and the Mayor of the City plus two City Council appointees fonn an ad hoc committee on waste management matters concerning the County and the City. The Joint Board has ceased to function. Basis of the Plan 3.2 Detennining the Study Area The issue of the appropriate service area is a more complex subject in the Elgin County and St. Thomas case than in most other waste management planning programs due to the overlap created by the service area identified with the Green Lane landfill. Green Lane, in its successful submission to the EA Board for a 5 year extension, established a service area for its landfill that covered a large part of Middlesex County including the City of London. This service area was based on the service limits secured by the landfill prior to its closing. However, for the purposes of the County of Elgin and the City of St. Thomas waste planning process, it was considered inappropriate to adopt a similar service area given the activities of the Londonll\1:iddlesex Waste Man¡tgement Master Planning program in developiug an independent solution for the MiddlesexlLondon area. The Joint Board concluded that the Waste Management Plan would consider only the geographic area of Elgin County including the City of St. Thomas In setting the County as the geographic limits, the Joint Board also considered the implications inherent in the assumption of waste management planning by the County. Legislation that amends the Municipal Act and provides the County with the authority to assume waste management planning responsibilities for local municipalities effectively limits the County's assumption to only the Connty area by requiring acceptance by a majority of the local municipal members ofthe County government. Waste Disposal Alternatives In developing the Elgin County/St. Thomas Waste Management Master Plan the Joint Board concluded that fIVe alternatives should be evaluated to detennine the best solution for the long tenn landfill requirement for Elgin County and St. Thomas. These alternatives were identified for detailed review in the Tenns of Reference for the 1995 Waste Management Plan, approved by the MOEE, and included theJollowing:- 3.2.1 3.2.2 , i I r ~ :~ ! - Identify and develop a County/City owned landfill within the County of Elgin; I, I I' I: I 10 - Merge with the LondonlMiddlesex Waste Management Planning program to develop a long term waste disposal facility (for the Counties of Elgin and Middlesex); r I' I landfill - Identify and negotiate a long term agreement for waste disposal to a outside of Elgin County (in Ontario or US); I Negotiate purchase ofthe Green Lane Landfill; Negotiate long term agreement for waste disposal at the Green Lane Landfill. ,: I' I Waste Management Planning Period Existing contracts that have been entered into !!y the local municipalities with private sector waste management firms generally terminating by March 1999 so that the contract termination date generally coincides with the closure date set I>'y the EA Board for the 5 year extension to the existing Green Lane Landfill. The Joint Board considered this date as a logical commencement point for the Coun1Y/C!!y waste-planni~ period and ~hat the waste management plan should extend for 20 years to the year 2019. 3.2.3 I' I Waste Tonnages Being Generated in Elgin Coun1Y and Landfill Capacity Requirements 3.2.4 II I' A key requirement of the waste management plan is the development of a forecast of the total waste requiring landfill disposal over the life of the Plan. Normally the best approach is to cautiously examine cUlTent landfill experience and based on this to then develop a long term forecast. In the Elgin/St. Thomas WMMP this approach faces the difficulty that disposal services are contracted out to several different waste management organizations and record keeping is not standardised. The WMMP analysis focuses on St. Thomas since yearly reporting has been undertaken by Green Lane in accordance with the 5 year service contract. r- I During the period of full operation prior to its closure in 1991, the Green Lane Landfill served almost all of Elgin County, the City ofSt. Thomas, most of Middlesex County, and about one- half of the IC&I sector of the City of London. A nominal amount of waste was also delivered to the site from areas ontside the two Counties while, at the same time, some wastes were exported or deposited in other smaller landfills in the two Counties. In 1990 the waste deposited at the Green Land Landfill was 110,127 tonnes, but by 1994, following the re-opening of the landfill, waste tonnages at the landfill were substantially below the 1990 figures. In 1994 the Green Lane landfill received 42,342 tonnes over the 10 month operational period or an estimated 59,210 tonnes for the calendar year. For 1997 reported waste tonnages had increased slightly to 60,494, still well below the pre-closure figure. I' f ~ I I í I ~ I I n I I I 11 Over this same period London's WI2A landfill and other landfills within the two Counties and outside Elgiµ County increased their share of the waste stream requiring landfill disposal. In parallel with this increased reduction to the quantity of wastes requiring landfill, was being experienced as a result of residential and industrial3R activities. ~ ~ I I The Status Reports released by Green Lane in the Spring of 1993 provide a forecast of long tenn waste generation which fonned the basis for the 1996 EA Act submission to the MOEE. Table 4.6 from this Report indicates that by 2010 a total of some 487,250 tonnes of waste are expected to be generated by the combined ElginlSt. Thomas and Middlesex/London areas. According to the Status Report this tonnage would then be reduced by the impact of 3R activities - at least 50% reduction by 2000 if the Provincial targets are met. The "integrated waste management plan" negotiated between Green Lane and St. Thomas suggests that this reduction could reach 60% to 65% by adding organic material collection and centralized composting. , I I The waste quantities estimated in the Green Lane Status Reports represent a combination of municipal solid waste (MSW) and industrial, commercial and institutional (IC&I) wastes with the division between the two types nonnally assumed to be in the order of a 40/60 split. In the case of St. Thomas, the total City estimate for year 2000 is 29,023 tonnes, of which the MSW share is estimated to be approximately 12,000 tonnes. For 1997, according to documentation submitted to the City by Green Lane, total City waste stream including organics, recyclable materials and residual wastes was 11,677 tonnes, plus 1500 tonnes of brush, nursery and backyard compost for a total of 13,177 - slightly above the forecast. Landfilled materials, according to Green Lane 1997 records, were mainly residential wastes with some limited curbside commercial and amounted to aboµt 7,329 tonnes, or about 55% of the total waste stream. n i , , , I blue box landfilled As organic collection expands with increased public participation and enhanced activities are more fnlly supported by the public, the proportion of the total MSW could be expected to decline to less than 50%. I I To estimate the City wastes requiring landfill an optimistic reduction factor of 55% was assessed to the total waste generation figure resulting in 13,060 tonnes by year 2000 (29,023 X 45%). The MSW share for year 2000, assuming bluebox and organic collection continues and unifonn reduction, would be in the order of 5,200 tonnes. , I I ~ i County estimates of total wastes for the year 2000 were 30,906 tonnes of which about 12,360 tonnes would represent the MSW portion. However, an accurate assessment of County wastes being landfilled at the Green Lane site cannot be made for the simple reason that a number of County municipalities use other waste management facilities. Estimates of the CUlTent reduction levels suggest that perfonnance varies widely across the County - varying from a low ~ I I I r I I 12 of 4 to 5% to a high of 65%. On a weighted average basis the overall County-wide reduction will likely be in the order of 30 to 35%. Using an optimistic reduction forecast of 35% County wastes requiring landfill are estimated to be 20,090 tonnes (30,906 X 65%). MSW share using 40% of total waste and the 35% reduction factor, the County MSW tonnage for 2000 will be about 8,035 tonnes. IC&I wastes requiring landfill capacity are however far more difficnlt to predict. With few exceptions the disposal ofIC&I wastes is handled by private waste management operators and is therefore gnided largely by the cost of landfill disposal. Waste flow control, although considered by the MOEE, has never been implemented, mainly dne to costs and potential management difficulties. In the absence of flow control regulation, commercial waste hanlers and management finns enter into service contracts with industrial and commercial waste generators and wastes are taken to the lowest cost and most accessible and service-approved landfill. Today, more often than not, these landfills are privately owned. The result is that municipalities are only able to control and -predict (with reasonable accuracy) quantities based on wastes collected mainly from residential development at curbside. Summarizing the above commentary, by theyear 2000 total yearly wastes requiring landfill disposal for the County is estimate!! to be approximately 20,090 tonnes and for the City 13,060 tonnes for a total of 33,150 tonnes. The combined MSWtonnages for the County and City requiring landfill by 2000 will be approximately 13,235 tonnes per year. These figures are substantially below the total waste stream estimates indicated earlier for site desigu purposes. Accordingly, if the County of Elgin and the City of St. Thomas were to handle only wastes under their control, that is, curbside collected residential wastes, the present yearly waste quantities would only be approximately 13,235 tonnes, or less than half of the waste generation forecast developed in the Green Lane 1993 Status Report. Under this scenario all IC&I wastes would be handled by commercial operations and, dependant of the tipping fees charged, could be taken to landfills other than to a Coun!y/City facili!y. Alternative landfills, to the Green landfill, exist in Southwestern Ontario that are licensed to handle commercial and/or municipal solid wastes. Two waste management finns, CanWaste and BFI, operate landfills within Southwestern Ontario which have operating licenses for wastes from a service area that includes Elgin County. BFI's Ridge landfill in Chatham-Kent has recently been successful in obtaining EA Act approval to expand the site's capacity and yearly tonnage limit from 240,000 tonnes/year to 600,000 tonnes/year. According to the MOEE the Certificate of Approval that is cUlTCntly being prepared will extend the service area for the receipt of MSW and IC&I wastes to include all of Ontario. Prior to this expansion the site was already licensed to receive MSW from a five County service area that included Elgin County and this service has been inclnded in the recent approval. CanWaste's Unitec site in Lambton County is licensed to handle IC&I wastes from Ontario sources. Yearly tonnage is set at 365,000 tonnes and a recent amendment to the CofA sets the daily figure at 2000 tonnes/day. I I ~ I r- i , , r I I r- I , r I , ' I I· r- I , I I I r I 13 The Windsor-Essex Waste Management Authority has recently applied for a Province-wide service area and if granted would also be able to service the Elgin/St. Thomas area. ,. I can now be made: Total City MSW waste tonnages after adjustment for the forecast year do not appear to be too far otTthe original forecast. From the standpoint ofthe landfill requirements, the City would appear to be generating in the order of 5,200 tonnes (MSW) after removal of recyclables and organic materials. County of Elgin MSW waste tonnages also appear to be in line with the forecast. MSW tonnages are estimated to be about 12,362 tonnes/year by year 2000 and the tonnage requiring landfill disposal is about 8,035 tonnes after removal ofrecyclables. Based on the above commentary some observations (i) n ~ Total waste tonnages being received at the Green Lane landfill are significantly lower than the forecast of 80,000 tons per year (72,700 tonnes) for the 5 year extension. For 1997 the total waste tonnage reported by Green Lane as having been received at the site has increased slightly to 60,493 tonnes, stilI significantly below the original target. (ii) ~ I I I I Ii I Based on these fignres it would appear that the Green Lane Landfill will not have renched its 80,000 tons/year estimate within the 5 year operational period. This remaining capacity provides some flexibility in the unlikely event that the C )fA finalization is delayed past the scheduled closure in February 1999. ~ I The Order in Council approving the EA Act application requires the aUocation of "annual air space' for Elgin County and St. Thomas and the incorporation of this requirement and the provision on management terms in the CofA will ensure long term disposal capacity at Green Lane. (iii) ~ r I I I ! ~ i I r 14 ELGIN IN 3R ACTIVITIES OVERVIEW OF WASTE MANAGEMENT AND COUNTY/CITY of ST. THOMAS 4. Ii i' ,..., I t i General Over the period during which the Waste Management Plan was being prepared reviews have been undertaken of the waste management activities being provided by each local municipality inclnding the City of St. Thomas. These reviews have included field trips to visit the facilities of Green Lane in London, including the material recycling facility, the compost facility and the present Green Lane Landfill in Southwold Township. It also included a number of interviews with municipal officials and with representatives of the MOEE. Reviews were also undertaken of TCR Environmental Corp. (previously known as Three County Recycling) facilities in Aylmer and Bluewater Recycling Association's facilities in Huron Park, near Exeter. 4.1 n : i ~ i i r The following notes summarize the July 1998 status of municipal Waste Management agreements/arrangements. Wherever contracts are in existence or contemplated the maximum term is 5 years thus tying contract life into the 5-year extension granted to the Green Lane landfill (GLL) site by the EA Board. ~ I r : i , J Waste Management Arrangements County Municipalities' 4.2 n Overview 4.2.1 in operation in the County. into 2 or 3 waste collections - Blue box, and mixed wastes - weekly or biweekly Three different waste management systems are o Separation at curbside Compostainer (optional), collection r- i i I n 1 collection - Organic bag (wet and containers) - weekly o Separation at curbside into 2 bags with wastes) and dry waste bag (mainly papers collection I i, o No separation at curbside - depots for recyclable materials, mixed waste only collected Figure I provides a summary of the distribution of these service systems, the basis for the rate charge and the estimated current rate. Collaboration arrangements exist within the County for a common approach to waste management services. In the east end of the County, the Municipality of BayhamIPort Burwe1llVienna is serviced by Green Lane as an extension of the service originally provided to r- i r- I , I I i I CURRENT WASTE,MANAGEMENT SERVICES Svstem TvDe Chame basis Municipality 3 'Collections- 2' Collections- 1 Collection' 1 Collection - GrœncL1lne ·.C......Lane· - 2cbags·- . no separation Contract . Basis Rate. Weekly Biwkly Weeklv Biwkly (TRC) at curbside Term FOB $67/ Yearly facility+ . tonne Aylmer Contract' On Jan-1" . hshld- , coUect~n $231 . cost hshld St. Thomas Contr'.t - Contr't I Oetober2007 Per.hshld ' $104..50 mixed Bluebx + 2. options ratélyr + . hsh'hld ' & I for 5 year inn'n " 'org'cs extensions adjsts I Southwold ContI' I Ditto '. Ditto $111/ hshld Central Gontrt Yarmouth $1381 Elgin Mixed Yearly to hshld + Dee31.t' . Ditto BIuebx. , Belmont· $1471 to March '99 hshld I PI. 'Stanley To March spec'l '99'recycl'g at denots Contract Dutton Dunwich Dutton Dutton Dutton.only Per.hshld $1471 ' onlý- 4 only - 8 to Mardi '99 Ratélyear , h.hld· . months months Dunwich-no- +infI'n contract· adist'. . BayhamIPort Contrect C-ontraet·to· Per hshld $1171 . BurweW Vienna for blue. March'99 retelyr+ h.hld box, and RFP being. inß'n mixed issued adj!t'. "wastes Malahidél ··Contract Contr1ts·to 'Priœ . Malh'd South .end '99 TCR+ &SD Dorchesterl Collect'n $76/t Springfield Ationiss LS Springf'd $461 + Malh'd hshld SD· Putnam Garage West Elgin Yearly Hshld $86 West Lorne area Controt Aubertin Rodney area' MSW LI chrg Special Falkins on Tax bluebox LI chrg bill Rural Private Individ 1 FIGURE I n r i i [' n I ! I i i n , I ! " " I I ~ I i' I 1- 15 the pre-amalgamation municipalities. Central Elgin (Yarmouth, Port Stanley and Belmont) including St. Thomas all retain Green Lane with variations in the level of service and coverage provided to each municipality. In West Elgin, the AIdborough Landfill, handles wastes from the Rodney and West Lome areas and in Dutton-Dunwich, the Dunwich landfill provides a disposal facility for all of the municipality plus a small portion of the pre-amalgamation municipality of AIdborough. n ~ , i! Collection of Wastes and Recyclable Materials All municipalities cUlTently contract out collection systems and there are no municipally-owned systems operating, other than the two municipal landfills in the west end of the County. Weekly or biweekly curbside collection of materials is the normal practice across the County. All municipalities with over 5000 population will now have to meet the MOEE Regulations by providing either blue box collection or a wet/dry collection system. This requirement will have to be reviewed and consideration given to the Regulation by West Elgin, MalahidelSouth Dorchester/Springffield and Bayham/Port BurwelUVienna. 4.2.2 I I ,- I - n I Processing of Recyclable Materials In Elgin County and the City of St. Thomas, all processing of recyclable materials is undertaken by waste management firms and there is no municipal ownership. For the processing ofMSW, two separately-owned systems are cUlTently providing most of the processing services for the County and City - Green Lane Environmental Group's London Recycles in London, and TCR Environmental Corporation in Aylmer. Both facilities have been licensed for Province-wide processing of recyclable materials and the residual materials are deposited at the Green Lane landfill. Di~posal by TCR is negotiated with licensed landfills and, dependant on the tipping fee, may be ¡lelivered to another landfill. 4.2.3 I i ~ In the TCR system, dry recyclables are placed in one bag and wet organic rich wastes in a separate bag and both are collected at curbside by the same pick-up vehicle. Loads are then taken to the processing facility and dumped onto a tipping floor. Both bags are pushed into a bag stripper that breaks open the bags and separates the plastic bag from the wastes. Materials are inspected as they are moved from the stripper onto a conveyor system and any unacceptable materials removed. The remaining materials, including the dry recyclable materials and wet organic wastes are then moved along a conveyor picking line. Recyclable materials are manually picked off the conveyor belt, with some mechanical assistance, and are placed into separate containers. Recyclable materials are then moved to a central bailing facility or densified into blocks for recycling. A limited amount of "rich" recyclable materials from commercial establishments and/or waste collectors may be processed directly to the bailing centre, by-passing the picking line. Dry materials, rejected by the pickers, move along the I I I I , 16 and shredded. conveyor to the end of the line where they are mixed with the organic wastes The shredded mix is then move into the composting room. The compost room is separated from the recycling area and the organic waste mix is processed in a series of open concrete-walled bays. Based on "line" experience, the compost feed stock is modified at entry point to achieve the highest level of compost production. Compost bays are monitored aud water added to ensure optimum conditions. Composting materials are then moved mechanically along the treuch bays and, once the process is completed, the final product is moved to a separate storage area and screened to remove unacceptable residual materials. The entire composting room operates under negative pressure and air extracted from the centre is processed through an external bio-mter to limit potential for odour releases. , , I In the Green Lane Environmental Group's case the operations are separated into two different facilities - material recycling facility (MRF) and a central compost facility (CCF). Organic or wet waste materials, collected by separate containers (compostainers) and collection systems, are processed through a compost production system similar to the TCR system. The Green Lne system is automated with temperature sensors and other sensors from which data is fed into a computer-aided analytical system. Moisture is added along the lines by a water spray system remote control system. Recyclable materials are collected through a separate blue box system or are delivered directly to the facility by commercial generators/collectors. In the curbside collection materials are separated into containers and fibres and then delivered to the MRF. Materials are moved in the MRF through a processing system consisting of conveyor picking line with mechanical aids to remove the recyclable materiab and to deposit them into separate streams for bailing and/or containerization. ~ I I 1- , I I ! These two operations take a different approach in the pricing for their services. For municipal clients Green Lane incorporates collection, processing and disposal in a single per household service rate, "an integrated service price", whereas TCR assesses a fixed tonnage figure "FOB" their Aylmer MRF/CCF facility. Collection of curbside materials taken to the TCR system is provided under a separate municipal contract with a waste collector. Both operations retain all revenues generated from the sale of recycled materials or compost and are fully responsible for meeting all MOEE operational requirements. ~ n II Materials to be Collected The two recycling operations have extensively advertised lists of materials handled by the respective system. Non-organic materials collected for recycling and delivery to the recycling centres are virtually the same. Differences do exist with respect to organic materials and the attached table outlines the materials collected for recycling and composting. A comparison is provided with Ontario Regulation 101/94. 4.2.4 r ~ 1 I! l' 1'7 TCR EnvironmenW in<. Ontario Regulation 101/94 Green Lane _ental Group Placed,ju Oear Bag.(or blue) . Placed btBlue Box AU Schedule 1 Blue Box Materfa1s All Sdiedòle 1B1ue Box Materials Placed·bt dear Bag (or bbte) Recyclable Materials Schedule 1: Blue Box Materials o Newsprint o Food & beverage - GIuss - AIumfumn - steel C>UIS - PET bottles Scltedòle 1: Blue Box Materials Supplementary Blue Box Materials Placed in. Blue box Place In Green""Compostâfnér" for curbside ·coDection Food.gcro~ Food'Scrops -aIlfOOtlwastes -all.fOOtlwastes OIItcrWetWastesOllter Wet Wastes - oUoftIerlrousehold wet_ - excludJng.aIl t - mixed l'8IIgeofsoßedpaper øud eørton patids, solVem., herbicides, líattclfes etc. wastes all of_diore to lie tombtto -pieces, ~ notacceptedare two broad,classIfIcations ofwethouscholdwastes (I) øß paIntø, solvem., herbicides, batteries etc. (II) muuberofhousehold wastes acccpœd by Three Coun1y - Jdtty Utter, dJape.. or hygiene products, plustlc bags, mwmcat, Dsh or bones et:c. ~ i: r I. I' I I ! : I I ¡- i , I ~ r All Supplemeulary·Blue Box Materials All Supplementary Blue Box Materials Placed bt NonrnilGofbage Bag 10 AImnfmnn fon · Boxboord & paperboord · Cardboord (OCC) 10 Expanded po~e food or beverage coutnIuero . Fiut:.pape.. 10 Magazfnes · Papercups & plates I;! PlastIc fIbn: -LDPE and LLDPE grocery bags, rood & beverage bags, øud wrapping 10 RigId plastic CUJlbtblll;r~: - HDPE bottles - PS food or 00yer&gf:S contidners 10 Telephone~ries · Tcxtlles (notlucludlugDbregløss or cørpet) o Polyeoat paperboard containers Wet Wastes - no Regu1atfonyet avaUable City of St Thomas The City contracts out its waste management services on an "integrated service" basis to the Green Lane Environmental Group Ltd. and St. Thomas Sanitary Collection Service Limited. The Contract for the 1994 to 1999 period was amended by City/Contractor agreement in the Spring of 1995 to modifY the collection schedules and to limit the residential collection to two 4.2.5 I I" , 18 bags per week. The curbside pick-up period schedule was shifted from bi-weekly to weekly effective June 4th, 1995. Bi-weekly coUection of organic (compostible) materials and blne box remained unchanged. On October 6, 1997 a contract dated Jnly 23, 1997 was entered into between the City and Green Lane to extend the waste management services. This contract provides integrated waste management services for the City for a 10 year period tenuinating on February 28, 2009, with two options to renew and extend the tenu of the contract for a period of five years for each option. r----1 The new Contract now provides for a comprehensive aU inclusive waste management package based on the number of recorded honseholds and a fee per household. Included in the contract are provisions for escalation based on changes to the Consumers Price Index and fuel costs. The contract provides the foUowing services for the duration of the agreement: I' I r - Weekly c~rbside coUection of mixed wastes specified commercial development - Alternate weekly coUection of recyclable materials (blue box coUection) and organic materials (compostainer coUection) and from aU residential ! , A single rat~ of $104.50 per household is assessed to aU residential development and specified commercial development for these services with provisions for adjustment to take into account inflation. Iµ addition, specific an-angements are listed for the disposal of other City-based commercial and industrial wastes. ~ I' The compo~tainer coUection program was commissioned in May 1994 and has been steadily expanded to include some multi-family residential development and cun-entIy approximately 90% of aU /1ouseholds receive or are involved in the fuU integrated coUection service. This program is steadily being expanded to handle multiple housing units and almost 90% of aU housing units now utilize the organic coUection system. This program is being extended as part of the new c!,ntract. r r St. Thomas reductions in 1994 for the Blue Box program and the compostainers adjusted to reflect the start-up phase for the compost program indicate a yearly reduction of about 37 to 40%. More recent peñonuance estimates by Green Lane place the City reductions for residential wastes at close to 65%. ~ I, I r r n [' I I 19 i County of Elgin Municipalities 4.2.6 r¡ I I ! I West Elgin This municipality has a combined population of about 5206 and operates a landfill that serves the area. Approval for the landfill site was granted by the MOEE Provisional Certificate A051101 for a service area including the pre-amalgamation municipalities of AIdborough, Rodney, and West Lome. Site life is projected to the year 2002. 4.2.6.1 I' , , I. In the West Lome area mixed wastes and recyclable materials are collected by Green Lane at curbside on a weekly basis and taken to the Green Lane landfilL A per house~old charge of $99/year is assessed and this is collected as special area charge. , i' I ! In the Rodney area, mixed wastes are collected on a weekly basis by Aubertin Dispsoal (Wardsville) and bluebox materials by J. Falkins (Rodney) on a bi-weekly basis. These costs are levied on the tax bill for this service. In the pre-amalgamation, AIdborough Township area private arrangements are provided for waste collection. AIl mixed waste materials are taken to the municipal landfill for disposal. Tires are collected at the landfill and taken by municipal truck or contract hauler to recyclers. A promotion program is also operated to encourage participation in the voluntary 3R program. I I ~ Reduction achievements cannot be estimated accurately due to the fact that landfill tonnages are not recorded. However, based on sales of recyclable materials the reduction achievement appears to be between 5 and 10 percent. Since the overall objective of both municipalities is to maintain the local landfill for the foreseeable period, increased participation in 3R programs would be desirable. I Aylmer On February 13th, 1995 Contracts were awarded by the Town for weekly wet/dry collection and processing. Weekly collection of a two-bag wet/dry stream was awarded to the Green Lane Environmental Group at a cost of $23.40Ihousehold. Under the collection contract, wet wastes are placed at curbside in green garbage bags and the mixed wastes containing recyclables in blue or clear bags. Materials are then collected in a standard packer truck and delivered as a mixed load to the TCR Environmental Inc. facility in Aylmer where a processing service fee of $67/tonne is assessed. The processing charge includes the cost of landfill disposal of any residuals. 4.2.6.2 r: I ~ I , I Blue box collection has been replaced by the wet/dry collection and processing system and meets Regulation 101/94 requirements. This acceptance relieves Aylmer of the need to implement a blue box collection system. r " i i , ' ~ 20 Assignment of 3R reduction levels to the various municipalities participating in the TCR program is not yet possible. The reason for this is that all tonnages (including commercial green wastes and recyclable materials) received by the facility are assessed against total tonnages _ those removed and sold as recyclable materials as weD as ~he residual tonnages taken to landfill. The result i~ an average fignre for the entire operation. I Compost production is also estimated and as a result only generalized estimates of perfonnance can be made at this time and these are based on the foDowing reduction objectives set by TCR: I 8% 67% 75% 25% Recycled materials Organic materials .3R Subtotal Residual materials o o o í [ At the present time the compost production is being screened to remove unacceptable materials such as plastic chips and shreds. This reduction is cUlTentIy averaging about 10% of the compost product which results in an overall adjustment to the 3R perfonnance figure of about 7% - resultiµg in an estimated waste reduction figure of about 67%. I As suggested in the above comments, evaluation of Aylmer's 3R perfonnance can only be estimated. However, and assuming that the compost product remaining after the initial screening is used for agricultural land application, it would appear from the TCR reports, that Aylmer's waste management contract will likely achieve a net 3R reduction of slightly above 65% for the residential waste stream. Finn estimates of commercial/industrial reductions cannot be absence of a~y documentation. I the time due to made at this ~ I BayhamIPort BurwelI/Vienna Green Lane provides curbside coDection of mixed wastes and blue box materials for amalgamated municipality on a biweekly basis. Charges for these services are set at a annual fignre of $117 per household. Mixed wastes are taken to the Green Lane landfill and blue box materials are processed at the Recycle London centre. Organic coDection is not included in the services provided by Green Lane. 4.2.6;3 I I ~ $65/ton, as per the St. Thomas is The landfill tipping fee charged to local commercial operations contract. Based on earlier infonnation on recycled tonnages, the blue box coDection service appears to be reducing the total waste stream for all three municipalities by about 10% with significantly higher perfonnance in urban areas. I I' I I r r 21 ~ i I n Central Elgin Waste management services are provided by the Green Lane Environmental Group and these include weekly curbside coUection of mixed wastes and blue box materials for Yarmouth and Belmont areas. There is an exception to this alTangement and in the Port Stanley area recyclable materials are coUected at a depot located in the Works Yard under a separate contract with McKeough. Green Lane landfill is used for disposal of mixed wastes and the Recycle London facili1y for blue box and organic materials. 4.2.6.4 n I' !' Agreement entered into between Green Lane and the pre-amalgamation municipalities is based on household counts and in the Belmont area is $147/household per year and $138 for the Yarmouth area. Disposal cost for commercial wastes taken to the Green Lane landfill is $65/ton. Although detailed peñormance data has not been available it is anticipated that waste reduction closely parallels St Thomas - about 65%. I I , Dutton-Dunwich The municipali1y owns and operates its own landfill under MOEE Provisional Certificate of Approval No. A051401 which provides a service area including the pre-amalgamation Village of Dutton and the Township of Dunwich plus some limited wastes from West Elgin (Aldborough Township). Site is approximately 62 to 64 acres in size with some 8 acres in use. Projected year of closure has been informally estimated by the MOEE at 2002. 4.2.6.5 ~ I ~ Contract entered between the pre-amalgamation area of Dutton and Green Lane Environmental Group provides for biweekly curbside coUection of organic and blue box materials. Mixed wastes are coUected on a weekly basis for the summer months, reverting to biweekly for the remainder of the year. CoUection and disposal costs for mixed, organic and blue box materials are included in the yearly $147/household fee. The overall reduction achieved by the Dutton system is expected to be similar to St Thomas -in the 65% range. I ! ~ I I A depot for recyclable materials is provided at the landfill and is under municipal operational control. Cans, tires, glass, newspapers, and plastics are collected and delivered by the municipali1y to recycling firms. Reduction achieved through the voluntary depot system is low - likely in the order of 4 to 5%. r~ ¡ I I [ No tipping fees are charged to residents or commercial or farm operations within the municipali1y. Special charge per load, however, is assessed to Dutton residents and commercial operations who are the only non-municipal users of the landfill: Carload $20; Pick-up truck $40; Stake truck $60. r' I [I I 22 for the collection of management alternatives Dutton-Dunwich is currently reviewing waste mixed wastes and recycled materials. r I~ I MalahidelSouth Dorchester/Springfield Antonissen Contracting has been under contract with the municipality to provide a weekly two bag, wet/dry collection service for the pre-amalgamation Malahide Township area at $46/household. TCR Environmental Inc. charges $76/tonne for processing. Putham Auto Centre provides a weekly 2 bag wet/dry collection service at an approximate rate of $38.50/household for the old South Dorchester area. Materials are also taken to the TCR facility for processing at a $76/tonne. 4.2.3.6 ¡- I Overall reduction levels achieved by the municipality parallel those noted for Aylmer. ~ i Southwold With the approval of the Green Lane landfill the Township has entered into a long term Contract with Green Lane Environmental Group for biweekly collection of. mixed wastes and blue box materials. Service charge for 1998 is approximately $II1/household. Commercial wastes are disposed of at the Green Lane landfill at a charge of $65/ton. Weekly collection is provided in the Lynhurst Park area. 4.2.3.7 ~ , I , r I" i, should now low, although Reduction rates information pre-dates the 1998 experience and, improve under the new contract. , i I Ii r- , 23 r I rapid and often been have changes NEW TRENDS IN WASTE MANAGEMENT and business a dynamic is Waste maqagement unpredictallle. 5. issue Prior to and up to the early 1900's, export to landfills outside ,of a municipality was generally discouraged and when pennitted was usually done under a Ministry emergency order. Municipal waste management master plans were required to search for a local landfill and the disposal requirement nonnally included both MSW and IC&I wastes. First, the emergence of EXPORT as a major Ontario waste management policy !' By 1990 Metro Toronto' efforts to encourage reduction by the IC&I by significantly escalating the tipping fees charged at the Keele Valley landfill and at Metro transfer stations precipitated a dramatic change in waste disposal practices. American waste disposal facilities, that hithertoo had been considered to be too costly, immediately became a lower cost alternative. During 1992 over 1 million tonnes of solid non-hazardous wastes were exported to US disposal facilities, with a considerable portion of this using the 401/402 and Queen Elizabeth Freeways. To handle this volume of wastes, privately owned transfer stations were constrncted in Toronto and a number of trncking finns expanded their business to include waste hauling. ! Major shifts occulTed in the disposal of IC&I wastes as the transfer station operators and the waste haulers sought lower costs facilities. Disposal of these wastes shifted to be "market driven" to the lowest cost disposal facility. Operators of municipally owned landfills, such as the Windsor Essex Waste Management Authority, faced a major loss on waste revenues and as a result net disposal costs escalated due to the lower tonnages being received at the municipal facilities. To counter this, Windsor Essex has aggressively entered the market as a competitor and has now applied to the MOEE to expand its service area in order to compete with the Michigan landfills for waste "flowing down 401". r , , r I Toronto, in order to extend the life of the Keele landfill until late 2002, has buüt into its waste management planning the export of some 450,000 tonnes to the BFI landfill at Arbor Hills, Michigan. With the expansion of the BFI Ridge Landfill in Chatham-Kent and the approval of the Green Lane landfill for an all-Ontario service area, some of these wastes will likely be handled by these facilities. r-' r I ¡ , In 1999 Toronto plans to call for proposals to contract out all waste disposal for all municipal solid non-hazardous wastes collected in the City. In addition to wastes under Toronto's control are IC&I wastes which are already being hauled to US facilities. Given the absence of any alternatives within their municipal limits, it appears quite likely that both the York and Durham Regions will add their wastes to the management system selected by Toronto for aU MSW and IC&I wastes. í I i I ~ 24 Reliance on disposal facilities outside their municipal limits and not owned by the municipalities appears to be the system that will sen-e much of the Greater Toronto Area (GTA) for the long term. As a result of this, waste managemen~ pricing for disposal for all of Southern Ontario will be influenced by the contract terms negotiated by the GTA for the "package deal" _ transfer station loading, haulage to disposal and diwosal. Local municipal landfills will have to price their service to the IC&I sector to take into account this factor. In planning for new facilities municipalities will have to recognize theJlrevailiJ!gprice structure and the tendency for the IC&I waste to seek the lowest cost disposal arrangement. ~, I l in any Long term export and the pricing structure area all factors that must be considered waste management planning program being undertaken in Southern Ontario. ! ¡ I implications of there being no control over the flow oflC&I wastes Parallel with the emergence of export is the recognition that the disposal of IC&I wastes cannot be controlled and are "mamet-driven" to seek the lowest cost disposal solution. Increasingly municipalities are recognizing that they cannot pre-plan or budget for the management of these wastes. Landfills that have been sized and planned on the basis of combined MSW and IC&I waste tonnages are now being faced with drastic reductions in the tonnages being received. Often the tipping fees being charged to the IC&I sector are set at levels intended to more than offset actual disposal costs and, with the "migration" of commercial wastes to lower cost disposal solqtions, municipal costs per tonne accelerate. Second, the í' I l As a consequence of their inability to control IC&I wastes, many Ontario municipalities are now considering in the planning for new landfills for the accommodation of onlv those wastes they control- the MSW (mainly residential wastes) stream. These waste management plans are concluding that commercial wastes will be "left to find their own solutions" and the muniçipal landfIlls win,not be sizro for JC&I wastes. ! I ì I' c- , " , Third, the expansion of markets and the rapid escalation of prices for recyclable materials Historically the total costs involved in the collection and processing of recyclable materials far exceeded the revenues earned through the sale of the processed materials. Indeed one of the underlying reasons for the assessment by municipal governments of comparatively high IC&I tipping fees was to generate sufficient resen-es to handle the anticipated deficits in the operation of 3R programs. I I Prices offered for recycled materials and their demand continue change rapidly with the result that predictions and decision made for the long term are extremely risky. Over the past four year period, prices offered for ONP (News) have escalated in a single year to over four times and then have dropped in following years to less than the initial figure. 'H changes are permitted in the beverage industry and aluminium cans are no longer used, the financial ! I I c- r I I ì ¡ 25 revenue attractive been by far the most has material alter dramatically as this position will source. From the standpoint of commercial activities a number of industries are now announcing high reduction levels - Cami's Plant in Ingersol and Ford Talbotville continue to experience significant reductions to their waste streams requiring landrJIl disposal. In general, major production changes and the introduction of in-plant 3R programs have resulted in significant reductions to commercial waste tonnages. " I From the standpoint of the County of Elgin and St. Thomas diversion program planning, these trends in recyclable markets and prices raise as number off actors to be recognized: ~ in the level of volatility is a high o recycled material markets appear to continue, there prices offered; prices are offered for high quality bailed or densified loads of recyclable Çontaminated loads or loose loads generally receive lower sale figures; o highest materials. ~ I , o commercial/industrial reduction activities increasingly are operating outside of municipal reduction programs with the result that recyclable materials are being sold directly to processors and are not entering the municipally controlled systems; I o net operational costs for municipal programs will likely be in the "red" and the losses will have to be reflected in the waste management rates being charged to maintain these programs; r- I ! A final factor to be considered is the extent to which service contracts for 3R programs are contracted over a long tenn period. Should shorter periods be considered so that price fluctuations are accommodated by both sides of the contract agreement? In responding to inflexible tendering requirements contractors can be forced into adopting a conservative pricing position to accommodate unpredictable changes in recycled material prices. The alternative approach is to incorporate adjustments that are triggered either automatically or at predetennined periods by changes in market prices. The latter approach tends to lessen the contractor's risk thereby producing a "fairer" quotation. n , ' I , I ! ' ¡----¡ I 26 Diversion Strategy Committee's Recommendations on Waste Reduction Program Planning 6. Ii I ¡ Introduction In its review of waste reduction activities currently being provided to or available in Elgin County and St. Thomas, the Diversion Strategy Committee (Dsq observed that in general terms the County and City are far in advance of the services being provided elsewhere in the Province. Two separate operational material recycling and compost facilities are in operation and being used by the municipalities. Both compete for a common market. In addition other material recycling facilities are in operation in London and Ingersoll 6.1 I' ! , , ! Two significantly different collection systems are in use within the County and this opportunity to assess performance and cost. Where a full service for mixed w¡ recyclable and organic materials is provided, the reduction levels for the waste stre;lm under municipal control (MSW) exceed 65 per cent, well above the Provincial objective fOl" the year 2000. Table 1 summarizes current arrangements. offers the astes and I' ¡ I ,- , , At the time the of the DSC reporting, nearly 88 per cent of the County/City population was served by either a dry mixed waste or blue box collection system with the reduction levels achieved by these systems ranging from 7 to 15 percent of the MSW stream. In addition a number of municipal contracts provided full service systems (i.e. 3 stream collections or 2 stream we1idry collections) and on a population basis these represented slightly less than 60 per cent of the combined County/City populations. These full service systems were estimated to be achieving 65 percent and over in reduction to the MSW stream. On a weighted average basis the overall County and City performance was uearly 46 perceut. ,- I , The Committee also observed in its Report that over the past year the range of materials included in the recycling program had expanded significantly and that most of the materials identified by Ontario Regnlation 101/94 as Schedule 1: Blue Box Materials and Supplementary Blue Box Materials were now being collected and processed. I' I' Generally the Committee concluded that 3R reduction programs were well-established and that performance levels appeared to be steadily improving. Some shortfalls were seen in household hazardous waste management. ,- , , , ¡ Facility Operations The DSC carefully considered the question of operation of material recycling and central compost facilities. Ownership was considered as a secondary issue since the municipality(s) could own a facility and contract out its operation. With respect to operations, the DSC 6.2 ,~ ¡ ¡ ,- ¡ , I 27 concluded that the operation of these facilities should remain with the private sector for several reasons: , I (i) the scale of these facilities in order to be economically viable requires a service area well beyond Elgin County. Both the Green Lane and TCR systems cUITentIy service areas outside of Elgin County and, as a result of recent approvals, are licensed to service the entire Province. The Committee views the scale of such an operation to be outside the municipalities' field of responsibility. ! ~ I ! (ii) operating the processes and marketing the product ofthese facilities requires management skills and capabilities not nonnally required or provided by municipalities. í I I The Committee generally concluded that the private sector already offers a high level of capability in 3R collection and processing programs and that marketing of recycled materials was a field of activity outside of the nonnal municipal experience and expertise. As a consequence the Committee concluded that operation of material recycling and composting facilities shQuld continue to provided by the private sector and that the municipalities should contract out these services to commercial operators. ¡---; I' I I , Blue Box Collection and WetlDry Collection Systems The DSC examined both processing systems currently under contract to municipalities within the County. It is recognized that the MOEE had accepted the TCR wet/dry system as meeting Regulation 101/94 with respect to the blue box system requirements thereby satistying Aylmer's service aITapgements. Placement of compost generated by TCR onto agricultural lands has been approved by the MOEE. This acceptance was based on a successful post-process screening program undertaken by TCR. 6.3 I i The Committee has concluded that the option as to the level of service should remain with the local municipality and that this would be detennined by open tender. fufonnation was assembled on the relative costs of the two systems but this proved to be incomplete. The TCR system appears to cost less if one considers only the published collection and processing figures. Final results of compost placement, disposal of residual materials and the associated costs, and the relatively lower price levels received for loose materials all make comparisons to the Green Lane system impossible at this time. I I I ~ I í i Because of the range of services provided across the County and the diversity of the member municipalities, the Committee felt that a County-wide contract was not a practical proposition. The Committee did however conclude that smaller "grouped" contracts for common service levels should be considered since these are likely to produce lower costs when compared to individual contracts. Grouped contracts could, for example, focus on municipalities with cross boundary service opportunities and similar access to processing facilities - Central Elgin, I' I ¡ I ! í ! 28 MalahidelSouth Dorchester/Springfield and Aylmer were seen as a possible step. Contracts could be called for a common set of services that included schedule co-ordination, common materials collection, program promotion etc. I I I Recyclable Materials Collected The Committee has concluded that a County-wide diversion plan should include standardization of the list of materials considered for recycling and that this should include the full Blue Box Schedule 1 materials plus the Supplementary listing. All municipalities in the County should also be required to enter into contracts for the collection of recyclable materials- depots do not achieve the desired reduction levels. In the case of the AIdborough and Dunwich landfills removal of recyclable materials at curbside would increase the level of waste reduction thereby extending the potential life of the two landfills. 6.4 I i ~. ~ , I , , I I COmposting The Committee Report examines the question of composting and the associated operational and processing issues. Concern was expressed over the potential for expansion of an organic collection systems (wet/dry or green compostainer) to a County-wide basis. The conclusion reached was that most rural municipalities would not support such programs due the fact that residents already have their own alternatives and would reject the costs of collection and processing. It was acknowledged that a different situation prevailed in urban settings and curbside co~ection of organic materials could be provided in the urban fringe around St. Thomas, Aylmer and other urban areas. 6.5 r- i I I' I -- I Mixed Waste Collection The DSC also examined the issue of total amount of mixed wastes being generated and concluded that restrictions such as those now in place in St. Thomas should be more widely implemented. The recommendation was made that in combination with an expansion of recyclable material collection systems a, County-wide limitation on the number of mixed waste bags being picked-up at curbside should be initiated. Based on the St. Thomas and the Central Elgin (port Stanley area) experience, two bagslhousehold was considered to be a reasonable weekly average. In the Committee's opinion waste collections beyond this limit should be subject to the imposition of a user-pay charge based on the number of bags collected with collection of the charge implemented through a tag purchase program. The responsibility for implementing this collection restriction should, however, remain with the local municipalities. 6.6 ! , I ! in BayhamIPort should be assessed User-pay systems could be utilized at transfer stations as is the case BurwelllVienna and St. Thomas (Southwold Street) stations. User charges r ! i cost 29 that so costs management municipal waste with the objective being that they cover transfers to the tax account are minimized. Education of the Public In its Report the DSC stressed the need for public education to be a permanent feature of waste management within the County and the diversion plan, that it is absolutely essential and is required whether the objective is to achieve a 2 bag limit or to optimize recycling efforts and household hazardous waste control. Education should be a function of a County-wide ",aste management plan with the costs shared between the County and the City. Waste The Committee carefully considered the issue of hazardous waste management. From the review of the arrangements currently being provided across the County and in the City it is apparent ~at the public plays a major role in identilÿing hazardous materials and in transporting them to special depots. This position applies in virtually all municipalities and the success of these voluntary arrangements depends entirely on the general public recognizing the potential cOnsequences of environmentally bad disposal practices. Materials assembled at the depots are being handled in accordance with MOEE procedures. As a brief overview of the information available to the DSC at that times -lead base paints were assembled a¡1d taken to Tricil (Lambton County); oils were taken to Breslau (Waterloo Region) for recycling; batteries to special battery recyclers; propane tanks to tank refurbishing firms; and non-lead paints were mixed and taken away by public users for floors, barns etc. It is recognized that regardless of the collection system - curbside or depot, the major task of initially cIassilÿing the materials and separating them into mixed wastes, recyclable materials (blue box and/or organic) and hazardous materials remains with the public - the initial user of the materials. It is also recognized that this classification responsibility extends to municipal sewer systems. Wastes such as paint sludges, oils and liquid fertilizers are all generally considered as hazardous materials and cannot be handled by municipal sewage treatment systems. As a consequence, an environmentally responsible approach to the disposal of these materials is essential. In the Committee's opinion, education clearly would continue to playa significant role in helping the public with this task. Unless the public was fully aware of the types of materials classified as hazardous materials and their implication to the environment, they cannot and would not act responsibly. I ~ I~ [ I I Ii " I , , I I I - I r- i ! I' I 6.7 Household Hazardous 6.8 30 Along with education the public also needed to have available accessible depots where materials could be easily taken. The Committee considered that these depots would have to be easily accessible to the public and operated on schedules that were well known and published for public infonnation. From its review of the alTangements in operation across the County, the Committee concluded that improvements could be made: (i) by expanding public education and infonnation activities: - (a) to a County- wide basis with the distribution of infonnation on the types of materials regarded as hazardous and the significance of bad disposal practices. (ii) by developing and locating depots in areas more accessible to the public. The Committee noted that at that time a number of municipalities did not have easily accessible facilities; I i r I, (iii) by operating the depots on convenient-to-use schedules. The Committee concluded that hazardous waste management should be part of an ongoing County-wide public education program. While the County was seen as being the catalyst to encourage the local municipalities, the local municipalities were responsible for ensuring the availability of such programs. ¡- - Contractual Approach to 3R Programs/CoUectionlWaste Disposal The Committee carefully considered the problem of maintaining an "equal opportunity" for both TCR and Green Lane to continue operations. The Committee concluded that consideration should be given to caIling of proposals for the collection of mixed waste and recyclableslblue box/dry wastes on either: (i) a grouped municipal basis, or (ii) local municipal basis to detennine the most acceptable system. 6.9 n With the increased emphasis on diversion systems (MRF - material recycling and CCF _ composting) the role of the landfill, although necessary for all systems, does lessen. In the Committee's view landfill should be seen as the point for disposal of residual materials from the processing facilities and should therefore be common to all systems. Consideration should be given to the calling for proposals from the private sector for the provision of a landfill service based on "gnaranteed" floor tonnages for the entire County including the City. This should be based on a long tenn contract approach with aUowances for adjustment due to inflation etc. and alterations to the total tonnage fignre. I I I i consideration should be given to calling for separate proposals municipalities) for (i) the collection of mixed wastes, organics, In developing this proposal call (based on grouped and separate I 31 and recyclables - as three separate coUections or one coUection as a wet/dry system, and (ii) the processing of materials throngh the MRF and CCF. The latter proposal call -ie (ii), should be as a combined service and be based on tonnages delivered to the facility complexes. The contractor would retain all revenues from the sale of recycled materials and, based on recent revenue exp~rience, it is possible that this could result in a significantly lower cost system. n I' I~ I Summary ofDSC Recommendations In its Report the DSC recommended to the Joint Board for Waste Management Planning that: 6.10 ¡-' I Recommemfation 1. Geographic service area to be considered by the County of Elgin and the City of St. Thomas in developing a lJIunicipal Waste Management Master Plan be limited to Elgin County; r Recommendation 2. Planning period for the Master Plan be set at 20 years; Recommendation 3. Waste reduction level target for the County and City of St. Thomas be the Provincial objective of 50 percent reduction by 2000; Recommendation 4. A public education program on waste management and reduction opportunities be developed for the combined County and City as a co-ordinated County-wide program. Further this program be contracted out to the private sector on a tenn basis with the monitoring and service delivery being monitored by the Joint Board. rl I r~ I I Recommendation 5. Collection and processing of recyclable materials to be contracted out to the private sector; r-, I I Recommendation 6. Contracting for the coUection and processing of materials to remain a local municipal responsibility. Individual municipalities to detennine coUection frequency (weekly or biweekly). Local municipalities should consider co-operating with neighbouring municipalities to achieve the potential cost benefits of larger scale contracts and common service arrangements; Recommendation 7. County establish the range of recyclable materials to be coUected. The standard for recyclable materials coUected for the entire County to cover the materials listed on Schedule 1 Blue Box Materials and Supplementary Blue Box Materials. ~ I. I , ' ! Recommendation 8. County establish a bag limit of 2 bags per week for the collection of mixed wastes to be effective wherever municipalities contract for curbside coUection r-- I ' I , r-- ~ , ~ I 32 Recommendation 9. County adopt the standard that services for the collection at curbside and the processing of residential organic materials are to be provided by municipalities for all urban municipalities and for urban fringe areas adjacent to rural Townships to urban municipalities. Recommendation 10. Local municipal contracts for the contracting of collection and processing services for recyclable materials and organic materials will consider:- Contract terms to be specified - Contracts to provide for the possibility of separate collection and processing contracts as well as integrated contracts - County to provide for the benefit of local municipalities suggested standards for Tendering and Contracts AIl revenues from the sale of recycled materials to be retained by the operator - Contracts to contain a clause allowing for contract adjustment at year end if recyclable material sale prices vary by a specified percentage from the prices quoted and listed in the tender or - Contractor to be entirely responsible for estimating the sale value of recyclable materials The DSC recommendations envisioned a continuation of the present level of peñormance for Aylmer, MaIahidelSouth Dorchester/Springfield, St. Thomas and Dutton-Dunwich (Dutton area). For all remaining municipalities the Committee looked for a significant increase in the waste reduction objectives which would be achieved largely through the addition of dry recyclablelblue box collection programs and the collection of organic materials. :.-. i i r I I I ! I' I I: ! ' r, Ii I c-' n I ¡ ¡ 33 WASTE MANAGEMENT ALTERNATIVES TO BE CONSIDERED BY ELGIN COUNTY AND ST. THOMAS 7. " , r- ] , I] Common Elements Based to a large degree on the work of the Diversion Strategy Committee, there are a series of "common" elements that should be incorporated into the development of a County-wide Waste Management Master Plan 7.1 n , " i , , I o Mixed waste collection curbside collection to be provided by aU municipalities with pick-up limited to 2 bags per household per week. Individual municipalities to detennine the freqnency of pick-up and to incorporate this in local service contracts. I I ! o Blue box or dry recyclable collection - curbside collection to be provided by all local municipalities with schedules to be detennined at the municipal level. Option open for the municipalities to consider separate blue box or dry waste collection. Materials to be considered for recyclable collection will be MOEE Regulation 101194 Schedule 1 and Snpplementary blue box materials. n o Organic collection - curbside collection to be provided by aU urban municipalities and for urban fringe areas in rural areas adjacent to St. Thomas and Aylmer. Pick-up schedules to be detennined at the municipal level. Option open for municipalities to consider a 2 stream wet/dry system or a 3 stream system. ~ I ! ' and in East, Central to be o Household hazardous waste depots - centralized depots West Elgin and operated on an advertised-schedule basis. I ~ Edueation - a County-wide approach to public education. AU of the above-noted services except for education are services which are cUlTently under the jurisdiction of local municipalities but could be assumed by the County, directly or through a Joint Board in partnership with the City of St. Thomas. These services could be provided by municipal organizations or aIteruatively by continuation of the present approach to contract out these services to qualified waste collection finns. o 7.2 Satisfying the County/City Requirement for a Landfill for Residual Materials r Background Earlier in this Report a review was undertaken of the residual material tonnages that would likely require landfill disposal. Separation into MSW and IC&I wastes was done in order to 7.2.1 I r- , ] I 34 distinguish those wastes under municipal control from those controlled by the private sector. Section 1 of this Report noted that five landfill disposal alternatives would have to be evaluated in determining the best solutiou for the long term waste disposal requirements for a service area limited to Elgin County and St. Thoma.s. These alternatives were originally identified for detailed review in the Terms of Reference fur the 1995 Waste Management Plan and generally included the following:- ALTERNATIVE WASTE MANAGEMENT DISPOSAL ARRANGEMENTS ALTERNATIVE 1 - Identify and develop a County/City owned landfill-within the County of Elgin; ALTERNATIVE,.2 - Merge with the London/MiddlesexWaste Management Planning program to- develop-along tenn,waste disposalfadlity-;- ALTERNATIVE 3 - Identity and negotiate a long term agreement for waste disposal to a landfill outside of Elgin County (in Ontario or US); ALTERNATIVE 4 - Negotiate:purchase-of the Green 'Laue Landfill;' ALTERNATIVE 5 - Negotiate a long term agreementfor waste disposal at the Green Lane Landfill. In order to evaluate these alternatives a base position for Alternative 1 should first be developed on the total cost of developing and operating a landfill sized for Elgin County/St. Thomas wastes considering (i) MSW only and (ii) MSW and IC&I combined. With the exception of Alternative 2, the three remaining alternatives would then .be assessed against the disposal costs determined in the review of Alternative 1. The following section provides a cost review of a series of landfill sizes that broadly cover the requirements of Elgin County/St. Thomas and a site required for the London/Middlesex area. It should be noted at the outset that the cost figures cited in the text are the ones used by the Joint Board in reaching its decision on the preferred alternative and as a consequence may no longer be current. 7.2.2 Landfill Operational Costs The approach taken to arrive at the landfill costs estimates utilized and updated costs provided in a special report commissioned by the Waste Reduction Advisory Committee entitled "Cost Accounting Methods for Landfill", dated 28 February 1991 which was prepared by VHB Research & Consulting Ine. and MacLaren Engineers IDe. Table 6.2.2 is drawn frum this Report and provides a comparison of three landfills with capacity ranges of small - 300,000 r- i I ~ ~ ! ~ ¡: ! I' i I I I I I' I I r- I I I 35 tonnes, medium - 2,000,000 tonnes, and large - 6,000,000 tonnes. The smallest size landfIll is reasonably close to the site size required to service only the MSW wastes from the combined County and City. The large size site reflec~ the size of a site that would likely be required for the greater London area. I I I This approach was taken to arrive at 3 very preliminary estimate of the cost levels for the capitalization, operation and closure for three ditTerently sized landfills. These estimates were checked against the experience of other areas including those reported by Green Lane in order to confirm these costs estimates. ~ It should be stressed that these costs are for landfill only. They do not reflect an integrated tipping fee approach whereby cost adjustments are made for deficits for other waste management activities. Such adjustments to the tipping fees could include transfers to reflect losses associated with recycled material collection (current experience shows a loss as a result of low recycla\>le material revenues) or compost collection/processing/sale. are reflected in the tipping fees. ~, I I in the Model include: o 20 year site life o average depth of excavation of 3 m and height of fill of 10 m o 100 m butTer allowanee around fill area o 500 m property compensation zone around the net site area o refuse-to-daily cover ratio of 4:1 (by volume) o site proportions of2 (length) to 1 (width) o above-ground and below-ground (excavation) side slopes of 4 (horizontal) to 1 (vertical) o suñace drainage ditches around the entire site o 100 years - post closure period Assumptions r , I , , ! I r: C' I í I r-', I I r I I , I I I 36 TABLE 7.2.2 Large 6,000;000 tonne Landfill Size Medium 2,OOOjOOO·tonne % $/t $4.96- 13-% 65% .2% $0;67 2% .$0.67 1% $0.88 Treatment .plant capital co~ 4% $1.43 3% $1.32 4% $3.30 Occasion!!1 capital costs 0% $0.00 0% $0.00 0% $0.00 Occasiona,l operating costs $2;09 6% $4.41 Treatment plant operating costs ' , Site closur.e costs. 4% 0% I 12% $4;85 14% $6.06 15% $11.90 Perpetual.care costs 100% Note: Above estimates pre-date the MOEE regulations released in August 1998 on the development of new and expanded landfills and should be interpreted as being comparative at this time. The above r~view indicated that cost reductions do apply with different orders of maguitude in the operational size of the landfIll. A landfill with a capacity of about 300,000 tonnes will cost somewhere in the order of $75.00 to $80.00 per tonne for waste disposal and as the total tonnage approaches 1,000,000 tonnes this will drop to the mid $40 to $50 per tonne range. A large scale landfill with a capacity of 6,000,000 tonnes would cost close to $40 per tonne (Note: London's W12A base costs were estimated to be $28 to $32 per tonne). r; I: n I' I n I: I n I: I I r; II r I , n I r- ! I r; I, I I r Ii " n i I n I Small 300jOOOtonne % 14% $It $.5.9-5 % 21% $It $.16,87 Initial capital cost 63% 1$25.69 $-27.23 52% $4U2 Annual' operating .cost $1.54 $6.11 5% 0% $0.11 0% $0.22 $39.25 100% $43.43 100% $78.70 TOTAL 37 Revi~ of Alternative Waste Disposal Solutions Alternative 1: Identify and develop a County/City owned landfill within the Connty of Elgin: In Section 3.2 of this Report, estimates were provided on the total wastes likely to be generated in the County and City by the year 2000. These were separated to provide MSW and IC&I estimates. If the County and City were to assume responsibility for handling only MSW the total landfill tonnage over a 20 year period would be in the order of 265,000 tonnes, rising to 663,000 tonnes ifIC&I wastes are added. 7.2.3 " , ! i I Based on the estimates developed in Section 6.2.2, costs for the operation of a County/City landfill for MSW wastes alone would approach $80 per tonne with no allowance incorporated for replacement of the site after the 20 year period had elapsed. If both MSW and IC&I wastes were included the estimated costs would likely be about $60 to $65 per tonne. With the availability of alternative landfills to the County and City, which are approved for IC&I wastes, alternative disposal opportunities cUlTently exist for commercial waste management finns. These sites are believed to be charging "gate" fees in the order of $50 per ton (or roughly $55 per tonne) with the fee negotiable and based on contract tonnages. Haulage costs for a longer tenn volume contract including transfer would likely increase this to a total cost in the order of $65 per ton. I' I '1 As a benchrµark for comparison, the City of London currently charges $66 per ton ($73/tonne) at the City's WI2-A landfill to commercial waste management finns and based on recent reviews un4ertaken by London many of these waste haulers appear to be using alternative disposal facilities. Accordingly, and for the purposes of this evaluation, the $65 per ton tipping fee become~ a critical "market" figure. If landfill disposal costs for an Elgin Connty site exceeded this figure then lower cost export alternatives would become more attractive with the result that waste tonnages handled by a County and City landfill would be largely limited to only MSW. 11, ~ From review of these costs, the combined capital service and operational costs of a County of Elgin/City of St. Thomas landfill based on MSW tonnages would appear to exceed the market disposal rate for area IC&I wastes with the result that these wastes would not be attracted to an Elgin site. Significant lowering of tipping fees would be required in order to increase tonnages sufficiently to compete with the "area market price for waste disposal". As a consequence, Alternative 1 does not appear to be an economically attractive solution for the County and City to pursue. Contract alTangements with larger landfill operations would likely result in more favonrable disposal fees for landfilling MSW materials. , Alternative 2 Merging with the LondonlMiddlesex Waste Management Planning program: With respect to LondonlMiddlesex Waste Management Planning program alternative, the City preseµtIy charges $66/ton, as noted above, to the IC&I sector with a factor of 2 times charged I , I. ~ , I , r 38 for waste loads containing recyclable materials. Green Lane matches these tipping fees with a slightly lower rate of$65/ton being charged to St. Thomas IC&I waste haulers. I Although London's current landfill operational costs are estimated at from $28 to $32/ton, this cost does not include expenses associated with the long term EA planning program for site replacement, perpetual care costs, or replacement costs for the existing site. Costs assessed to an outside user - municipal or private would likely remain in the area of$65/ton. n i I London and Middlesex County have just finalized an approach for the Long Term Waste Disposal Strategy to satisty the waste management requirements of the two municipalities. Terms of Reference have been drafted for the consideration of 4 alternative approaches and the criteria for their evaluation. Expansion ofthe current service and export will be investigated. I From the standpoint of site availability, estimates of landfill capacity suggest that London has from 20 to 33 years remaining capacity. Should the W12A service area be expanded it is possible that capacity could be made available for the St. Thomas Elgin County area. At the time the Joipt Board considered this alternative London had indicated that it was not prepared to modity its service area at that time and as a consequence this alternative would therefore not be available in time to satisty ElginlSt. Thomas needs. I , In reviewing Alternative 2, it would appear at this time that this alternative would not be open for consideration for two reasons· (i) significant delays in the program such that it would not be available in time to resolve the County/City requirements; and (ii) no expressed desire by either Middlesex or London to expand their planning program, although the alternatives being .studied will include service area modification. ~ I ~ , Despite these reasons this alternative could emerge as a possible alternative because of the operational scale of the disposal system and the close proximity of the site to St. Thomas and the central area of Elgin County. The City and County may therefore wish to continue exploring the possibili1Y of expanding the W12A service area. I I , Alternatives 3 and 5 would involve long term contracting for waste disposal at a landfill either within Elgin County or outside the County. Both represent disposal contracts and are examined jointly and in more detail later in this section. , i I Alternative 4 With respect to ownership of the Green Lane landfill, increases in waste reduction activities and market competition for IC&I wastes have significantly affected the waste tonnages being received at the Green Lane site. As noted earlier wastes generated by residential development in Elgin County and St. Thomas are less than half of the total wastes being received at the site and the IC&I wastes generated in Elgin County are quite likely market-driven and therefore not predictable in terms of forecasting landfill tonnages for cost assessment. r ~ I I l' 39 To maintain an economically acceptable tipping fee, the tonnages entering the site would have to be well a1>ove the MSW estimates for the County and City. Waste tonnages, to maintain a competitive position relative to other landfill alternatives, would therefore have to be drawn from a service area well beyond Elgin County. Indeed this is exactly the service experience of the present Green Lane landfill - in order to generate target operational tonnages the service area was extended beyond Elgin County to include most of Middlesex County and the IC&I wastes from London. I I I I ! In the past purchase of the Green Lane landfill alternative was seen as an possible solution _ until one examined the service area needed to generate the tonnage and indirectly the tipping fees charged. Ownership of this site by the St. Thomas and Elgin County would effectively limit the site's market area and the costs associated with the site's operation would immediately rise and ultimatfly be high enough to "trigger" IC&I wastes being moved to alternative landfills. Overall the end result would be that this alternative faced the same high costs as encountered by Alternative 1. i! i. I ,- i , Alternative 4 is not considered as a practical or economically viable alternative for the County and City to pursue. Further consideration of this alternative should therefore be discontinued at this time. n examined further at this time with Alternative 2 being held in Alternatives 3 and 5 should be abeyance. n Alternative 3 - Identity and negotiate a long tenn agreement for waste disposal to a la~dfill ontside of Elgin County:(in Ontario or US); ~ I , I Negotiate I110ngtenn agreement for waste disposal atthe Green Lane - Alternative 5 Landfill. Commentary on the Remaining Two Alternatives - For the purposes of comparison Alternatives 3 and 5 are similar in that a long tenn disposal contract between the municipalities and the landfill operator would be required. Detennining which of these two alternatives is preferred did however require careful consideration and action by the Joint Board and there were a number offactors that had to be recognized at that time in order to reach a conclusion n I (i) At the time of the Joint Board's review the Green Lane landfill had an approved service life for the period up to March 1999. Oosure of the present site was recognized to be "time driven" and not based on physical capacity and site loading. Based on waste disposal experience since the re-opening of the site, the Green Lane landfill had a remaining capacity to about year 2000 - or nearly 2 years beyond the EA Board closure date. ~ I i I I I I~ i , ~ 40 (ii) Green Lane was then in the process of developing a long tenn 20 year landfill for an MSW and IC&I service area that would include all of Elgin County, St. Thomas, most of Middlesex County and London (IC&I only): I' I I I- I (iii) No landfills, outside of Elgin County and within the Province, were presently approved for the disposal of MSW from Elgin County and St. Thomas other than through an emergency order. I ! (iv) A number of landfills in Ontario had a Province-wide certificate for the disposal of IC&I wastes and some were in the process of expanding this service capability - such as BFI's Ridge landfill in Kent County, for which the necessary Environmental Assessment studies are now underway to pennit an expansion of capacity and the service area to include a wider MSW disposal capability. I- I ,- n I ! (v) A number ofIandfIlls in the US were then handling wastes from Ontario sources and claimed to have sufficient capacity for long tenn disposal contracts. Based on this it was considered likely that these landfills could handle Elgin/St.Thomas waste disposal requirements. (vi) Privatization of waste collection and disposal was achieving wider acceptance as an alternative and this could include municipal facility sale to the private sector as a variation. n ¡, I At that time, the waste disposal marketplace was extremely volatile and changes were being experienced - in tenns of service provision, tipping fees, availability of sites, and long tenn site capacities. It was noted that new landfill alternatives appeared to be in the process of being finalized and could be available for Elgin County and St. Thomas. However, outside of US disposal facilities, there were no Ontario sites available at that time with a service area approval for MSW waste disposal that could be meshed with the then applicable closure schedule for the Green Lane landfill. AIl potential Ontario alternatives would still require regulatory approval, currently under the Environmental Assessment Act, before they could handle MSW from Elgin County and St. Thomas. ~ I- I I- I The County/City approach in assessing the remaining alternatives had to be sufficiently flexible to allow the contractor sufficient to obtain the necessary regulatory approvals. Acceptance of a long tenn solution for waste disposal that relied on an Ontario landfill would therefore have to be based on the condition that all regulatory approvals would be obtained. 11 ! ! ~ ~ ! The Joint Board explored the possible position that Green Lane may take in its submission of the ESW . 10 landfill proposal for EA Act approval and concluded that Green Lane would likely benefit significantly from the support of the County and City. This viewpoint resulted n ~ n 41 its EA Act in from an appreciation of the reqnirement for Green Lane to demonstrate "need' snbmission. This sitnation was quite similar to the circumstances faced by the County/City in the Environmental Assessment Board Hearing into the 5 year expansion of the Green Lane site. As indicated in the Board's Decision, County/City support of the Green Lane application was a major factor in the Board's deliberations. I I The Joint Board concluded that any Ontario waste disposal alternative would therefore require a statement of interest and support from Elgin County and St. Thomas to help the applicant establish the "need" for the landfill. To resolve this position the process followed by the County/City in identifying and selecting the preferred disposal solution would therefore require a "blanket ~ndertaking" of support as a condition offered to the potential waste disposal service supplier. Although not required for the export to US alternative it was felt that this undertaking would likely be required to help generate Ontario submissions. ~ í After some deliberation the Joint Board opted to "call for waste disposal proposals" by following a two-phased process - first, a caII for proposals (RFP) to generate a list of qualified and interested submissions, and secondly, a short listing: from these submissions of a limited number of proponents invited to enter into negotiations leading to a fonnal contract. By separating the tendering process into two stages and providing in the initial RFP phase the County/City undertaking of support, it was felt that the County/City would be able to detennine the interested parties, the scope and status of t,heir service proposal, and fmally the basis for negotiation of a fonnal contract. r " Ii n , With respect to the landfill disposal requirements of the County and City, these requirements were to be satisfied by contracting out this service and not by the purchase or development of a County/City-owned facility. I , I. Scope of Services Required by the County and the City A number of options existed for the Joint Board to consider in the handling of contracts for the collection and disposal/processing of mixed materials, recyclable materials and organic materials: 7.3 í~ r, , , I I , a collection and disposal/processing contract for individual or grouped municipalities which was based on a common level of service for all participants and provided for an "integration" of all service costs; !l I j a similar all-embracing contract approach which covered the entire County/City area and was based on a common level of service and provided an integrated service; I' I , , 42 - separate municipal contracts for each service - waste disposal, mixed waste collection, recyclable material collection; recyclable material processing; organic material colle¢on; organic material processing; I i ; Because of the present municipal contractual arrangements, the range of possible service combinations was potentially extensive. In order to simplifY the question these services were structured into the following service arrangements: ~ Service Levell Waste Disposal Facility - Contract for the provision of long term (20 year minim!Jm) landfill disposal services for all municipalities within Elgin Couuty, plus the City of ~t. Thomas, in accordance with pre-determined base yearly tonnages; Service Level 2 Collection of Mixed Wastes + Waste Disposal Facility - Contract for the provisionor'a long term (20 year minimum) integrated mixed waste and disposal service for all municipalities within Elgin County, plus the City of St. Thomas, in accordance with pre-determined collection schedules for each municipality and in a,ccordance with pre-determined base yearly tonnages of mixed wastes; n I' , I ! I' : : Service Level 3 Collection of Mixed Wastes + Recyclable Materials + Waste Disposal Facility - Contract for the provision of a long term (20 year minimum) integrated mixed waste and recyclable materials collection and disposaUprocessing service for all municipalities within Elgin County, plus the City ofSt. Thomas, in accordance with pre- determined collection schedules for each municipality and in accordance with pre- determined base yearly tonnages of mixed wastes and the range of recyclables to be collected; n I Service Level 4 Collection of Mixed Wastes + Recyclable Materials + Organic Materials + Waste Disposal Facility - Contract for the provision of a long term (20 year minimum) integrated mixed waste, recyclable materials, and organic collection and disposal/processing service for municipalities within Elgin County, plus the City of St. Thomas, in accordance with pre-determined collection schedules for each municipality and in accordance with pre-determined base yearly tonnages of mixed wastes and recyclables to be collected. The collection of organic materials would be limited to specified municipalities; n ! , ! , , n The contract for Service Levell would be based on handling wastes from the entire County and City and for simplicity could be entered into between the County/City and a service supplier. n I Earlier in this Report disposal of IC&I wastes was examined and the conclusion reached that, since a number of landfills are already licensed for such wastes, the IC&I market for disposal services would be determined almost exclusively by the tipping fees charged for disposal. As a consequence there could be no "guarantee" ofIC&I wastes and flexibility would therefore be required in setting tonnages. However, to accommodate this uncertainty, the contract should ~ ~ , : 43 be based on a range of waste tonnages which covered the minimum and maximum anticipated levels. Three waste disposal options were therefore developed and these are shown on Table 6.3.1. For eàch option a series of six design/operational factors are provided: _ I i ' minimum guaranteed annual quautity maximum annual quantity minimum daily quantity maximum daily quantity minimum total quantity over 20 years maximum total quantity over 20 years ! By setting these ranges the County/City would be in the position to take advantage of increased tonnages over the minimum MSW levels - Option 1, which would accommodate lower 3R performanc«ê levels. Daily estimates would enable the contractor to gauge operational requirements and the resultant costs. Option 3 tonnage estimates would include approximately one-half the IC&I wastes estimated for the County/City area. By setting out these ranges the County/City would be able to negotiate flexibility in the contract. ~ I! i ~ , Contracts for Service Levels 2, 3, and 4 would be in accordance with the service requirements listed on attached tables and could be entered into by the County/City on behalf of the local municipalities or directly between the service supplier and the individual municipalities. Suppliers should be required to provide individual service level rates for each municinalitv within the çounty including the City of St. Thomas which would be based on service tables provided in this document. These service levels would allow the service suppliers to offer a service package that covered all the listed services except for landfill disposal. Ii I , The third part of the RFP would require the suppliers to iudicate the costs for an integrated service that included both landfill disposal and the municipal services shown on Table 6.3.2 - an integrated package of services. The call for submissions should ensure that proposals were received for each individual municipality and for a combined County and City service. I I, I By requiring suppliers to disclose service costs for each municipality, the County/City would also be able to determine individual municipal costs and whether or not any service provision or financial advantage existed in having a single County-wide contract, or alternatively, a series of individual municipal contracts. This approach would also permit evaluation of an "averaged cost" approach versus the alternative for individual municipal services. I , I It was considered that the tendering approach should also maintain a considerable degree of flexibility in order to accommodate current contractual arrangements. Suppliers who were limited to landfill disposal or processing of waste materials could combine their submission with respondents capable of collecting materials for their handling. The converse also applied whereby bulk haulers of materials could unite with curbside collection specialists and landfill operators. Other suppliers might be able to ouly accommodate a limited number of Ii I I , r , , l I 44 municipalities and for a restricted number of services. By taking this approach the County/City were able to retain a great deal of flexibility and the range of operational options would not be limited. c- , , I' , I r- : ¡ I I " , I Ii I! , , n , n I: I r- , I í ! I, ,', I i' i ! I' 45 r ! I DEVELOPING THE SOLUTION 8. n , . I! Requests for Proposals On March 27th, 1996 the Joint Board called for proposals for the supply of Waste Management Services for all municipalities within the County of Elgin and the City of St. Thomas. A deadline of April 22"'1, 1996 was set as the deadline for submissions. All interested suppliers were asked to write for a package on the RFP entitled, "Infonnation for Waste Management Suppliers". The Infonnation package provided details on the service standards requested by the local municipalities that had been developed with municipal input by the Diversion Strategy Committee (Dsq, the number of households and population to be served. Inforamtion on the frequency of collection of mixed wastes, recycled materials and organic materials was prtovided together with details on the then current waste contracts. In addition details were provided on the special services that were required by the municipalities - transfer stations, household hazardous waste depots ete. 8.1 n I' I I '1 ~ I' I RFP but only three finns submitted comprehensive the interest was generated in Considerable submissions TCREnv.) now known as ( Green Lane Environmental Group Three County Recycling & Composting Ine. Laidlaw Waste Systems í , Through May 1996 the Joint Board reviewed the RFP submissions and interviewed two of the suppliers - Green Lane and Three County whose submissions were close from the standpoint of the prices s"bmitted. " ¡ , After consiØerable deliberatiou on the two submissions the Joint Board authorized the Technical Committee to commence discussions with Green Lane to detennine the basis for a contract that could be considered by the City of St. Thomas and the local municipalities in the County of Elgin. By the summer of 1997 a final draft document that included an amending agreement, that amends the then current contract between St. Thomas and Green Lane, and a "template" amending agreement known as the Central Elgin amending agreement had been completed. The amending agreement was signed by the City of St. Thomas on October 6th, 1997. r - The Central Elgin template amending agreement has been submitted to County Conncil and can be used by local municipalities as they deal with the provision of local waste management services. r : i , , I, r ~ I: í 46 8.2 Finalizing the Waste Management Plan When the Amending agreement was signed by the City on October 6th, 1997, Green Lane had not received acceptance by the MOEE of their application for EA Act approval to an undertaking that included the expansion of the landfill to handle a specified waste volume for a defined period of time. The Agreement contains in Part ill Gause 27 that specifJeS"Tbis Amending Agreement shall be of no fórce or effect ifon Màrch I"', 1999 the Contractor (Green Lane) has not obtained the EA Approval". In signing the amending agreement in advance of EA Act approval, the City clearly demonstrated its support of Grecn Lane's submission. On August 13th, 1998 by Order in Council the Minister of the Environment and Energy's acceptance ofthe EA Act submission, without a hearing, was approved by Provincial Cabinet. The conditions cited in this Order include a number of conditions in respect to the landfill, that are of critical importance to the County of Elgin and the City of St. Thomas. Two condition warrj}nt special reference since they constitute "wrap-up" clauses to Master Plan process. Clause 4.2 "The landfill may only accept waste (including contaminated soil and waste material which may be used as cover material) generated within Ontario;" Clause 4.3 -- " The proponent shall ensure for the operating life of the site that the municipal waste service contracts/obligations relating to the geographical Counties of Elgin and Middlesex, including the City of St. Thomas, shall at all times receive first priority and precedence to the allocated "annual air space', for their waste, upon meeting this requirement first, then the balance of the available "annnal air space" can be used for waste disposal from all other waste streams." In the forthcoming Conditions of Approval certificate to be entered into between Green Lane and the MOEE, it will be critical that the County and City right to the use of the landfill be secured. Green Lane will no doubt be the disposal facility for wastes emanating from areas outside of Elgin and Middlessex Counties. This waste stream could quickly use up the available air space and the County and City could be back in the same position they were in, in 1992, when the landfill was close because its capacity had been reached. Not only must the City and County secure this right but it must be achieved at a tipping fee that is reasonable and fair. If this is not accomplished, then IC&I waste generators within the County and City, and other waste management finns serving the County and/or the local municipalities and the City will not be able to utilize the landfill. 8.3 Carrying out the WMMP The Waste Management Master Plan has been prepared jointly by the City of St. Thomas and the County. The Connty's role has been limited to plan preparation and the negotiations with ! , I ¡: , ! [ , , ~ ~ ~ r I ~ I I I I I 47 the successful supplier of an agreement for the provision of services to the local municipalities. The supply of virtually all municipal waste management services now remains with the local municipalities and they must determine whether or not to implement the template agreement prepared by Green Lane and attached to the St. Thomas amending agreement or to initiate a separate process and selection of a service supplier. r¡ n I! AIl local municipalities have received copies of the Diversion Strategy Committee's report and can make reference to the service standard recommended by the Committee. For those municipalities with over 5000 population, review of the MOEE Regulation 101 dealing with 3R programs sl].ould be undertaken to ensure their compliance. ~ " r~ WMMP As has been stated throughout this report the topic of waste management is dynamic and ever- changing and should therefore be evident that today's solutions may not be adequate for the management requirements of the future. Regular updating is therefore essential and this should be considered at frve year intervals as a minimum with a major review to be carried out concurrent with the termination of the initial 10 year City contract. Updating the 8.4 I I' I Contingency Plan Over the period involved in the preparation of the WMMP concern has often been extressed as to the availability of alternative disposal solutions. While this was a major problem in 1992 it appears to be lessening with the availability and acceptability of export as an alternative. Alternative disposal facilities now exist outside the County, here in Ontario and in the US and these are now competing for a portion of the Provincial waste stream. In itself this should help allay concerns over the need for competitive alternatives. London and Middlesex are proceeding to carefully consider expanding the service area to be considered in their WMMP. Elgin County and St. Thomas would be well positioned to take advantage of this opportunity and should make this known to the MOEE and the London-Middlesex Waste Management Committee. 8.5 n , ! I I i C-'. I I , I I I I I COUNTY OF ELGIN By-Law No. 00-25 BEING A BY-LAW TO ESTABLISH A RATE TO BE PAID FOR PERSONAL VEHICLES USED FOR COUNTY BUSINESS AND TO REPEAL BY-LAW NO, 98-8" WHEREAS Section 243(1) of the Municipal Act, being Chapter MA5 of the Revised Statues of Ontario, 1990, as amended, authorizes a council to pass by-laws for paying in part or whole such expenses of members of council and of the officers and employees of the municipality as are actually incurred as a result of their acting either within or outside the municipality in their capacity as members of council or officers or employees of the municipal corporation; and WHEREAS Section 243(3) of the said Act authorizes a council to pass by-laws providing for the payment of specified amounts calculated according to a specified rate in lieu of the amount of actual expenses incurred in respect of items of expenditure specified in the by-law where the specified amounts or rates reasonably reflect the actual expenses that would be incurred; and WHEREAS By-Law No. 98-8 established the rate to be paid for personal vehicles used for County business. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That members of Council, officers, employees, appointees to the Land Division Committee, appointees to other boards and any other persons, who use their personal vehicle for County business, shall be reimbursed at the fOllowing rate: $.35 per kilometre. 2. That By-Law No. 98-8 be and the same is hereby repealed. 3. That this by-law become effective January 1 st, 2001. READ a first and second time this 28th day of November 2000. READ a third time and finally passed this 28th day of November 2000. Mark G. McDonald, D. J. McPhai Chief Administrative Officer. Warden. 202 COUNTY OF ELGIN By-law No. 00-26 "BEING A BY-lAW TO APPOINT A lAND DIVISION COMMITTEE' WHEREAS Section 56 of the Planning Act, being Chapter P.13 of the Revised Statues of Ontario, 1990, as amended, provides for the constitution and appointment of a land Division Committee. Elgin NOW THEREFORE the Municipal Council of the Corporation of the County of enacts as follows: 1. That a land Division Committee is hereby constituted and the following persons have been appointed to membership on the said Committee: T ere lebedz Dave Mennill Murray Silcox Mathew Schafer Peter Hentz. 2. That the Members of the land Division Committee be paid the following remuneration for attending meetings of the said Committee: When attending a meeting of the Committee, when the said meeting is over three (3) hours in duration - $95.00 a) When attending a meeting of the Committee, when the said meeting is three (3) hours or less in duration - $62.00 b) In addition to the above remuneration, each Member shall be paid the same rate for each mile/kilometre necessarily travelled in attending such meetings as established for the use of personal vehicles while on County business. c) 3. Each Member shall be paid, in addition to the above remuneration, $50.00 for each application that he investigates and $25.00 for all subsequent applications relating to the same parcel of land. This is to cover mileage and/or attendance at local council meetings to discuss the applications. For attending a convention, when authorized by County Counci Within a radius of 322 km (200 miles) of St. Thomas, the per diem rate, registration fee, approved expenses and standard mileage from St. Thomas to the convention site and return (see Schedule "A"), paid at the same rate established for the use of personal vehicles for County business. a) 4. Travel by air, rail, or vehicle, at the lowest quoted cost. The sum of up to twenty dollars ($20.00) will be allowed for travel to and from london if travel is by air or rail. b) Generally speaking, the use of a vehicle is to be restricted to points within a radius of 322 km (200 miles) of St. Thomas or to points not readily accessible by rail or air transportation. c) in order to travel together 203 Whenever possible, persons are encouraged to reduce costs. d) -2 The per diem rate of $110.00 per day shall be paid and limited to the actual number of days that the convention has sessions listed which the delegate attends. e) Accommodation, at the approved hotel rate, shall be reimbursed from receipts and limited to the actual number of days that the convention has sessions listed which the delagate attends. f A meal allowance of $50.00 per day will be paid if not included in the registration and limited to the actual number of days that the convention has sessions listed which the delegate attends. g) Parking shall be reimbursed from receipts and limited to the actual number of days that the convention has sessions listed which the delegate attends. h) Claims for reimbursement of expenses and per diem shall be made on approved claim forms, complete with receipts (see Schedule "B"). Reimbursement shall be made as soon as possible after receipt of claim but will coincide with the next schedulèd cheque run i The above provisions shall be subject to the payment of a maximum of $2,000.00 plus registration fee and mileage, per member, per calendar year. j That By-Law No. 97-30 be, and the same is hereby repealed. 2001 That this By-Law become effective January 5. 6. READ a first time this 28th day of November 2000. November 2000. D.J. McPhai Warden. 204 READ a second and third time this 28'h day of M. G. McDonald, Chief Administrative Officer. KM 225 280 230 545 ,235 260 310 270 920 250 65 650 430 025 630 275 480 645 400 385 245 730 200 140 135 440 385 1 1 1 1 3, 3 SCHEDULE "A" CONVENTION MILEAGE ST. THOMAS AND RETURN BRANTFORD BURLINGTON CHATHAM COLLINGWOOD CORNWALL GODERICH GUELPH HAMILTON KINGSTON KITCHENER-WATERLOO LONDON MIDLAND NIAGARA FALLS NORTH BAY ORILLlA OTTAWA OWEN SOUND PETERBOROUGH PORT COLBORNE ST. CATHERINES SARNIA SAULT STE. MARIE STRATFORD SUDBURY THUNDER BAY TORONTO WINDSOR 205 10/17/00 SIGNATURE DATE I CERTIFY THAT THE ABOVE EXPENSES HAVE BEEN INCURRED IN ATTENDING THE ABOVE-NAMED CONVENTION WHICH HAS BEEN APPROVED BY COUNTY COUNCIL. (ATTACH RECEIPT) (ATTACH RECEIPT) (ATTACH RECEIPT) (ATTACH RECEIPT) ACCOMMODATION PAID BY DELEGATE $ ALLOWABLE EXPENSES - MEALS $ - PARKING $ $ HOSPITALITY/COURTESY ROOM EXPENSES $ $ N o 0'- (ATTACH RECEIPT) TRAIN ( ) AIRPLANE ( ) AUTOMOBILE ( ) (ATTACH RECEIPT) $ REGISTRATION PAID BY DELEGATE (EXCLUDE SPOUSE) TRANSPORTATION BY NAME OF CONVENTION LOCATION DATES ATTENDED SCHEDULE "B" COUNCILLOR CONVENTION EXPENSE - CLAIM FORM FOR FINANCIAL SERVICES OFFICE USE ONLY NAME CONVENTION DATES GST NCLUDED NO. OF DAYS @$ 110.00 =$ $ REGISTRATION =$ $ TRAVEL Km@$ 0.35 =$ $ =$ $ ACCOMMODATION =$ $ ALLOWABLE EXPENSES =$ $ =$ $ =$ $ =$ $ TOTAL CLAIM = $ $ COUNCILLORS MAY ATTEND A MAXIMUM OF 2 CONVENTIONS PER YEAR ANNUAL TOTAL MAXIMUM ALLOWABLE (PLUS REGISTRATION AND MILEAGE) $2,000.00 CONVENTIONS ATTENDED - - - - - - ALLOWABLE REMAINING $ 207 Possible Future Link " -~----------~------------------~--------------------~ ~, , , 15 Bed Special Care Unit "", ", , , , , , , , , , , , , , , , , , , , , , ì ì I I I I I I I I I I I I I Sta~: Ent,y¡ :~- :'(11 r ."~- Staff I Overfow Parking 50 stalls 7 Beds - "70". - "~ ~_. ~. ,n",. 88eds 8 Beds 7 Beds 15 Bed High Intensity Needs Unit MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED () \ \ \ \ \ I \ ' \ \ LJ 10 Beds 30 Bed RHA ". 0__ ,..... ~ ~.. .- - '50",. .. ",."" T'""" ......... - - ,,"'.... - ""/¡ - - '''''''' Calculations Main n f = 29,800 sf = 17,600 sf = 17,690 sf = 65,090 sf 23 sf/bed 30 Bed RHA '" ~. .. $c.ale:1:500 November 9, 2000 Schematic Floor Plans ELGIN MANOR QJ St. Thomas, Ontario 1 Laundry 497 sq ft Staff En~ry~ID r ' " '--J Mechanical Room 752 sq ft prink er Meter 179sqft Housekeeping Storage 310sqft Community Support Area 962 sq ft \, ..III Community VworshiP Support ~ Centre Entry Iii 700 sq. ì MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED ~_._- 1\ Service Entry "T(1 Staff lounge 285 sq ft 1-----1 Garbage l¿" < ".I Caw R" art Wash ecelvlng 274 sq 329 sq ft Hskpg Female staff lockers! shower L.¿aint. Stor. 121 sqft Male staff lockers! shower 135sqft Electrical 120sqft /'1 ~, \J Restorative Care 495 sq ft LJ Generator 185sqft Dietary/in ~~11;~ Meals on Wheels N4sqft ,- Kitchen Storage 330 sq ft f\ Central linen 215sqft ~ \ I BUJkM~ Storage 121 sqft ,00000 Offi 0 , Dj 10 [J3upe 'sore: 00000 IC]' Fm:nily Dining ~O sq ft 296 sq . " ('\ \.....- V WR 353 sqft c:=J Tuck Shop! "" ,. ~bQp- '::':' LJ __. C()O ~ ,......, ,...., n(L¿,Af~T"'\O ~u-,¿~ ~\=<,' ,- ,. . , . '--- ~ Fireplace TiB ~~11 I"D'" lLJ _Ul Q - \',',', .. --., , .. .. '----- Town Square 1593sqft I -- [ .. Main Entry ____..., .. Equip. B ïness Office;> 40 ft 206 sq ft I 'oj] il ;r o CJ ~ II Multi-use II Room II 501 sqft Meals on Wheels Entry ~ Kitchen 1188sq ft - To RHA 000000000 01 10 000000000 Conference/ Staff Training 346s Hair- dressing 274 sq ft To RHA ....-.- .."--~ --- .. .. .. .. ScaIø:1:250 November 9, 2000 Central Area ELGIN MANOR 0 St. Thomas, Ontario 2 Entry ~ from Central Area Courtyard 10 Beds .- 10 Beds 10 Beds I "'~ 3)' 50~ Scale: 1:250 November 9, 2000 MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED Typical Resident Home Area ELGIN MANOR [!] St. Thomas, Ontario Lounge ~ I To (.. adjacent ----> RHA ~ , ) - 8 Beds I') I') Dining 504 ~ ft <>0<> 000 <:> <> o : o ; 000: o : r- LAJ It ),1 Lt)' CD f=-__ 'onn 0"'0 , i::::iHdJ ,,-1: ,-) ,-) 7 Beds It),i up :0:1 rï: ¡Uu· MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED -- .- .. , ~. .. ., Scale:1:2S0 November 9. 2000 Typical Special Care RHA ELGIN MANOR [!] St. Thomas, Ontario Typical Rooms ELGIN MANOR [!J St. Thomas, Ontario MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED í '\ I Ilf'o~ í vle?v sšf\ ) ~ / I rfll-nl ~ / I I 134 sq ft~ )1 131 sq ft I Bed I I -1- ;l", - - privaH í Curtain ~l'l I' ~ Privacy Washroom or '\ Curtain .DÞ h~~:9 ~ /-1 I \ I 'In,, / -- / \ \ ~ :1 / ' ! \ / ~ - 101 I 510ft Scale: 1 :50 November 9, 2000 Basic/Standard Room Private Rooms Memory Box