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September 26, 2000 Agenda ORDERS OF THE DA Y FOR TUESDA Y.SEPTEMBER 26TH. 2000 AT 9:00 A.M. ORDEB. 1 st Meeting Called to Order Adoption of Minutes - meeting held on September 12, 2000 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations PRESENTATION 9:00 A.M. Jenny and David Phillips with an announcement for Co unci 9:05 A.M. Retirement Recognition for Mrs, Frances J, Beharrell - after 21 years of service at the Bobier Villa DELEGATION 9:10 A.M. Jean Law - to discuss the Trans Canada Trail Link (ATTACHED) - see Staff Report on Paqe # 13 , Mo-10:30 a,m, - Ralph Thompson, SaniTech, with presentation of the Site Plan for ~.. sewage treat"!ent plant for Elgin Manor - will provide full size copy on C(Junc;il Day Reports of Council, OU{Slae-ooara:scmcrvTa1T~ Council Correspondence see attached 2nd 3rd 4th 5th 6th 7th PAGE # 1-6 7-48 Items for Consideration Items for Information (Consent i) ii) 49-52 53-85 Agenda) OTHER BUSINESS Statementsllnquiries by Members Notice of Motion Matters of Urgency Items - see separate agenda 1) 2) 3) 8th the Committee Of The Whole n-Camera Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th 86-87 LUNCH WILL BE PROVIDED AMO Counties and Regions Conference - Nottawasaga Inn & Convention Centre, Alliston, Ontario NEXT COUNCIL (no meeting on October 10100) MEETING OCTOBER 24, 2000 Oct. 1-4 24 Oct. (Qc..10 I Sepf 1¡'Oó 'B '7 ¡'¡-a~1 London Trans Canada Trail Link Committee c/o 26 Grasmere Crescent, London ON N6G 4P2 Tel: (519) 858-1165 or e-mail iIawcíi1home.com September 6, 2000 County ofElgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Attention : Mark McDonald, Administrator Gentlemen: Re : Proposed trail link between London, Elgin County, Sonthwold Township, The MU1Úcipality of Central Elgin, St. Thomas and the Trans Canada Trail Attached is OUI submission, a map and brochUIe as well as a copy of the resolntion passed by St. Thomas City Council, in connection with the above. We are seeking pennission to use secondary roads in Elgin County for a trail for the purpose of cycling and hiking, We should mention that we are not officially connected with the Trans Canada Trail but as a link, we would be considered a Trillium Trail, (These are the trails that counect to the TCT, like the one that is proposed, that will link London to the TCT going through Elgin Connty and St. Thomas,) The Trans Canada Trail officially opens, September 9, 2000, Thank you for taking the time to consider OUI submission and request, and for arranging for the submission and request to be added to the agenda for the next meeting of the members of Elgin Connty Council, September 12, 2000, I would be available to attend YOUI meeting and answer questious, For further infonnation, I can be reached at : 663-2088 Ext, 2646 (Wk) Yours tnùy LONDON TRANS CANADA TRAIL LINK COMMITTEE ð-ewv ~, Jean Law Acting Chair Attachs : submission, draft map, brochure, and copy of St. Thomas Council resolution Jml\tctl02,elg_sub.doc .. 1 '" -- Link between London, Elgin County Thomas and the Trans Canada Trail Proposed Trail and St. Submission to Elgin County By the London Trans Canada Trail Link Committee, September 12,2000 Background In Sonthwestern Ontario, the official route of the Trans Canada Tmil (TCT) will run from Windsor, Leamington, St. Thomas and Tillsonburg to Brantford where it will connect with the main route of the TCT, London is not on the route, Members of Loudon's Bicycle Advisory Committee felt that even if London was not on the route, there should be a symbolic link to the this national endeavour ánd that a tmillinking London, St. Thomas and the TCT would meet this need, At the same time, such a link would add to the recreational opportunities in the south end of London, Elgin County, Sonthwold Township and St. Thomas, encourage tourism and help promote active living, The closest place to make such a connection is through Elgin Connty, Southwold Township and the City of St. Thomas, An Ad Hoc committee was set up in the Fall of 1999, called the London Trans Canada Trail Link Committee. Since then, its members have consulted people and maps and travelled the roads, and have come up with a proposed route that would link London with Elgin COUnty, Southwold Township, and the City of St. Thomas. Proposed Route Starting in London at the South London Commmunity Centre on Ja1na Boulevard, the proposed route would go : Sonth to Exeter Road via an existing recreational pathway in White Oaks Park, that follows the Marr Dmin · Across Exeter Road 'South to Dingman Road via a pathway that would follow the continuation of the Marr Drain At Dingman Road the proposed ronte would go : West to White Oak Road which crosses Hwys 402 and 401 South down White Oak Road to its tenninus at Harry White Drive West on Harry White Drive to Wonderland Road South on Wonderland Road to Southminster Bourne and Ferguson Line In Southwold Township, the proposed route would go : South ftom Southminster Bourne and Ferguson Line, down Wonderland Road to Ron McNeil Line (Elgin Cty Road #52) all the way to Dalewood In Elgin County, the proposed route would go : East on Ron McNeil Line, across Wellington Road (Elgin Cty Road #25) Road South ou DalewoodRoad (Elgin Cty Road 31) to S!. of3 I Page City Limits, 2 Thomas In St. Thomas, permission has been granted for the ronte to go South ou Dalewood Road to South Edgware West ou South Edgware to BaJaclava South on Balaclava, across Hwy 3 to Edward West ou Edward to Mauitoba North on Manitoba to Barwick West ou Barwick to Flom South ou Bora to Ross South nuder the Ross nuderpass to Jouas East ou Jouas to the site of the TCT trailhead Note 'Iu Londoll, it is proposed that people would use the traffic lights at Exeter Road aud Sholto Drive to cross Exeter Road, As uo pathways curreutly exist, we are askiug the City of Loudou to bnild two coucrete patllways ou either side of Exeter Road so that people cau do this, From there people would be able to access the the White Oaks Park pathway, which nms alougside the Marr Drain ou the uorth side of Exeter Road. We are also asking the city to coustruct a chip aud grit pathway aloug the southern portiou of the Marr Dmiu ou the south side of Exeter Road, to create a link betweeu Exeter Road aud Diugmau Road, This would improve the safety of the route by providiug au alternative to co-existiug with the heavy traffic along Exeter Road. Rationale for the choice of route: The proposed route has been choseu because : · It is one of the 'safer' routes for bicycle aud pedestrian travel betweeu Loudon aud St Thomas. The three main arterial roads, Highbury, Wellingtou aud Hwy 4 are hazardous to bicycle aud foot traveL · The secondary roads have less traffic thau the arterial roads · The roads are paved with the exception oftwo concessions between Ferguson Line aud Ron McNeil Line, which makes them attractive for foot and bicycle traveL Arguments in favour of the proposed route: · We are aware that Elgin Conuty and St. Thomas are anxious to attract tourists to the area aud the economic benefits that go with it With the TCT offering recreational opportunities in au east/west directioll, we feel that a north/south trail link would increase the tourism and recreational opportunities for Londoll, Elgin Coll1ity, Southwold Township aud St Thomas, · In Londoll, recreatioual trail opportunities are excellelltiu the north, east aud west of the city, whereas there is very little iu the south: a trail link conueeting London to Elgiu County, Southwold Township aud St Thomas would improve this situation, · The major expense iuvolves construction iu London. While waiting for this to occur, the route will proceed west along Exeter Road, then south, down White Oak Road, Comment The proposed route has been both cycled aud hiked. At time of writing, two hikes are planued for September 30 aud October I, 2000, Page 2 of3 3 Approval Creation of the proposed route is contingent upon support and pennission being granted by all 4 parties City of London, City of St. Thomas, Elgin County and Southwold Township. Approval for the proposed ronte has been granted by St. Thomas City Council. A presentation has been made to the City of London's Environment & Transportation Committee, and we are waiting for cost estimates from City staff, Local Support Letters of support have been rèceived from the local hildng organizations, the London Cycling Club, and varions community organizations, For more information, please contact: Jean Law, Tel (519) 663-2088 Ext. 2646 or e-mail 'law@h~me,cºm We respectfully submit this proposal for your approval LONDON TRANS CANADA TRAD... LINK COMMITTEE Jean Law Acting Chair Date Signed Page 3 of3 4 Jml\tcti02elg_sub,doc\September 12,2000 Office of the Clerk p, 0, Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680, Ext, 100 Fax: (519) 633-9019 Peter J, Leack, M,P,A, City Clerk Thomas Corporation of the City of St 2000 July 21st, Ms, Jean Law Trans Canada Trail Link Committee c/o 26 Grasmere Crescent LONDON, Ontario N6G4P2 Link Trail Re: Recreational 18th, 2000 meeting of City Ms, Law: Please be advised that the following resolution was passed at the July Council Dear "THAT: We grant permission to the London Trans Canada Trail Link Committee to use the following City streets as a portion of the London link to the proposed Trans Canada Trail going through St. Thomas, with the core uses being hiking and cycling, South on Da1ewood Road to South Edgeware West on South Edgeware to Balaclava South on Balaclava, across Hwy 3 to Edward West on Edward to Manitoba North on Manitoba to Barwick West on Barwick to Flora South on Flora to Ross South under the Ross underpass to Jonas East on Jonas to the site of the proposed TCT trailhead' ,2 5 ,2 Should you require any further infor!'J.ation, please contact Mr. J, Roberts, Transportation Coordinator, 631-1680, Ext #162, ~. P.J, Leack City Clerk PJLlbab pc/Mr, 1. Roberts, Transportation Coordinator Mr,1. Dewancker, Director of Environmental Services Police ChiefW, Lynch Fire ChiefR, Lyons 6 ~ c ~ ± I I -L- Staff! Over/ow Parking 50 stalls D \J Possible Future Link ---------------~---------~ " , , ", , , , " , Future Community Support IVæ .-..' 15 Bed High intensity Needs Unit ME_KINDA SNYDER PARTNERSHIP -- .., --...... 10 Beds 30 Bed RHA 'S.¡:<:"":<}""",.¥.!;,,.~ -., MuW-Purpose Room ,-.., 30 Bed RHA ".".","'......,..""..."", 10 Beds ~ r---- ~ -----j \ \ \ \ \ \ \ September 20, 2000 Schematic Floor Plans ~~ ...t~L~!~ ~~~,,~;~ I2l CONNECT TO EXISTING LAGOON OUTFALl AN HOLE ~~ ....""'...""~_...c.... ",..".~".,.",,,,. ~-;::.=:;:=::::::~..."-,......., EXISTING LAGOON TO BE DECOMMISSIONED ~. "'~ " ~.. N 1t' . 0 .,-" """" r""::.:·=::;¿~;~~~ -"""'"' '........."'.~..n...."_. \- ",. '> ''''''~ ~,"",..,"" '..."'~M":'~."'~_""', .~~ ~n ""........ ~." '~'N.'''_'~...,~" ~~, o ,"~,,,.. ",_,~""",o '" ""''-''__~'''''o.<'''''.~''~ .f'"""~'" "'-_'~_H'"-'''''''''' " .,."... . PROPOSED 'PACKAGE' COMMUNAL WASTEWATER TREATMENT PLANT , ~.".. -- -- -- -- -- ~o ,,0 CONNECTION ..... FROM ..... EXISTING ...../ELGIN MANOR ..... ..... )9' ~9 . 0 o " \- 0" \-0 ,,~ SKETCH OFPPRTOF LOTS 39 AND 40 NORTH TALBOT ROAD ~""""""'~~ TOWNSHIP OF SOUTHWOLD COJNiYOFB.GlN , '"_50' ,," 0" ¡\ ....-<><~_..............-~,""""""'''' "......"""'''''''''.......'...,..,...>- 2000 9 0" \-0 " ~ OIflNlIOUJÐSURIÐ'M ITH1NCr5!iffl£H.~JHDt./A5,()O{f. h5F:ÞðPH(5J9J63I_ZZI2 FAXlSIo,,,,I-JX1 $"''''-. ~ " September 6,2000 o ?ite Plan ELGIN MANOR St. Thomas, Ontario \- MEKINDA SNYDER PARTNERSHIP ARCHITECTS AND PLANNERS INCORPORA TED REPORTS OF COUNCIL AND STAFF SEPTEMBER 26TH, 2000 Staff Reports 1, H, Geurts, Elgin County Tree Commissioner - Application for Minor Exception Lot 4, Cone, 5, South of A, DuttonlDunwich (ATTACHED) 2, C, Watters, Manager of Engineering Services - London Trans Canada Trail Link (ATTACHED) 3, C, Watters, Manager of Engineering Services - Greer Drain - Ontario Drainage Tribunal Decision and Updates (ATTACHED) 4, C, Watters, Manager of Engineering Services - County Road 42 Lake Bank Erosion (Update) (ATTACHED) 5, C, Watters, Manager of Engineering Services - Ontario Small Town and Rural Development (OSTAR) Infrastructure Program (ATTACHED) 6, C, Watters, Manager of Engineering Services - County Road #48 (Dorchester Road to Imperial Road) (ATTACHED) 7, L Veger, Director of Financial Services - Automating Council (A TT ACHED) 8, H, Underhill,' Director of Human Resources - Workplace Safety and Insurance Board Fees - Gore Mutual- Schedule 2 Insurance Carrier (ATTACHED) 9, H, Underhill, Director of Human Resources - Schedule 2 Administration Fee Increase (ATTACHED) 10, M, McDonald, Chief Administrative Officer - New Council Orientation (ATTACHED) 11, K. Dunn, Emergency Measures Co-Ordinator - POA (ATTACHED) 2--' Reports - Director of Homes and Senior Services - Terrace Lodge Dining Room Furniture 7 09/15/00 11,45 5 of 5 REPORT TO ELGIN COUNTY COUNCIL Page 631 5026 519 Kettle Creek C.A From From: Jlugh Geurts - Elgin County Tree Commissioner 5, September 15, 2000 Subject: APPLICATION FOR MINOR EXCEPTION Lot 4, Cone. South of A, DUTTONIDUNWlCH Date: lntroduction: The Office of the Tree Conunissioner has received an application from Mr. Egbert Verbrugge to clear 8é12 acres of bush from Lot 4, Conc,$ (South of A) Dutton Dunwich, This report is a follow up as directed by County Council at its September 12'h meeting, Discussion: The proposed clearing is a clearing of a mInlmUm of 8 acres of scmb/woodlot, The area consists primarily of scrub such as sumac, willow, and dogwood with pockets of ash, elm, birch and poplar intermixed, This area was workable land when it was abandoned from production in the mid 1960's, BecallSe much of the area is brush, it is exempt from the By-Law but there are pockets of trees comprising approximately fOUI acres of the area that constitute woodlot under the Act, The remaining neighbours have responded regarding the clearing and have no óbj ections, L TVCA has responded with no objections, Conclusion: Despite the size of the clearing only about 4 acres appJies to the Elgin By-Law. No significant plants or trees have been identified within the woodlot. The landowner has agreed to make a contribution to the LTVCA to ensure an equivalent acreage of forest is planted as per the County's No Net Loss Policy, approve this application, The landowner will Recommendation: That County Council replant an equivalent acreage, s or Submission M,G, McDonald, Chief Administrative Officer 8 ~ From. Kettle Creek C.A. 519 631 5026 of 5 09/15/00 11,45 IIoAI1~ I). MfOC)lA.,,1) ",SII QV~" o~lvli _",,~_..1CA19I'-><\L"" ST. THO!l.tA$., (IN'AR10 'lIIo:L~ :!.AI'<¡}R"~, ~C"'I'II:" ~"w..a!"",,"'I·tIlI l'lSf\fto'l'l 1'tION~i51"JIU~'~ f»,'f.f)1II1~1U1 THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to epplyfora mInor exception from the provisions of the County afElgin By-Law No. which resl,icl.s énd regulates that destruction of trees, In order 10 be allowed to remove trass as oullined In this application, 1. NAME(S) OF OWNER(S): E&~E~í C, L£b) \Jf..ß.ßWB.<f> G - -- MAILING ADDRESS: .._\ -'7 GJ.- A DE. e. Rç:~ (>0 Lt ¡(j ,,\E~Ef\N :) Ol\.¡-I A ~\ a ,~_ poslal Code \.(';). H~ Phone No, ( Cò\3 ') Î 1.6-º- <+ y. 3 r4~ ( ~13) {"J (, ~ì6 \ 2, LOCATION OF lAND: I "D_1t-b v \;<1 Municipality (laWn, Village, lownship) ~ib)n Lot No, ~ìl~ Concession No, E. So.,J\.-¡ ø;f A Lot No, .- Registered Plan No, J I R - L'7..;l. 5 3, Reason for wishing 10 Remove trees. r: \g.av +""e..~(1,^ ~ ::\?IW !:),lCjlh'\Î <' , C<:l§>h- _.C.foç ~c..y.,W\ ì V') 3 j____.s.£LYbea.If\c; ) \. Ù\~g.Í') -- v) \,' ¡± " \; Q..Q¥\ .", --- 4, Describe speties of trees and size of trees to be re(ooveà. , ~.Yv\ (\(.' ,:].I!-e.¿:t ~~.~ :l:S +....:t..; :...-.--- T~II¥\.ò.U~ !1:tA~h or ..ç~ft) Va'<'l-Oö..S chC'~à.1 þl{'> j ~_y~~+ ~~ ~ý'~~~ \O~ 5, Area to be cle:;;red (in metrlo) -.ß ~e,.1~_ Avet\.1.. lenglh ~()5.. Meters Width '53. Meters L~"'rt)¡ ~ 3~ If 1Y). Area JO, 'l' (in square meters or hectares) 'Jl i cH-'r¡ ':. 07 m. - -. ~rq,(\,. " ôc¡.,66t ~ 9 Page 3 of 5 09/15/00 11,45 10 whicn they ,IIere rer¡'¡OV6C1 a¡¡pl OXII':1atl!: 51¿l\ 01 area 631 5026 ¡he purpo&~ 519 Ii yes, pleBs<'I Indicate ::::;~...I\ '~"~ ¿:;,~ l::::'!C A c Kettle Creek From -- - Names, mailing addresses and phone numbers of all owners of properly which abuUsthe land of the owner of the trees in respect to which this applica~on is·made as per section 9.2 of the act. (\f insufficient space below please aUach another sheet of paper) 7. ...,~-LLQ 10 this application. information deemed pertinent other f., _2-..:ì'céL~_3:k ';;> ~~ ~J.V) .....-~ /, A ..... G>j! Jl5_ ' no smaller than 20 centìmetres by .-, EBen application must be accompanied by a sketch, 36 centime Ires, showing: the The parcel of land thai Is the subject ot th,S application, clearly ¡Odlc:¡¡ting area proposed to be cteared and the area or trees which will remain. (a) 9, tha abulting property, coltage, commercial. etc,) bvildlngs on the owner's property and also on (e.g, residential agricultural, , (b) use cl abutting lands As arl on site inspection will be made, Use perimeter of trees which will remain If thiS øpplicationis granted, must be marked by spraying or some other means, to clearly indicate dlJring this visit wl1a! Is proposed to be removéd, (c) 10, s :~ ~MQ Signature of Applicant or Authorized Agent Note: If Ihls application Is signed by other than the owner, written authorization of the owner(s) must ,..;company the application, If th~ applicant Is a corporation, the application must be signal:! by an officer tand thaI position must bl!llndlcared) and Ihe corporate seal shall be ..!fixod, 10 .................. 11-1 r-~..r..... ~~ r.lt'I_....ðo_-I":IQ> 09/15/00 11,45 5 of 2 Page 631 5026 519 Kettle Creek C.A From 1.4 Y\.~ __ + _ _ l 1h"¿">'\~ ::t>tt~ _ _ _ __\0 ])r¡~ I -ç\Q.\~ ..J. . . f I 'f'('0'6'~"1 'f I ~~\ St4l?)~ ~ 1)~th)')' ¡Y\ ov.e'" ( 1{, ~;-.. "'d.~ ¿ s6-\'(,.h - -- -- ç- ¥\()~ -{ 11M&. ~ + ~ws<t. ~ ~os--\rv.."~ -¡h.e........ al"~ 'VI 0 ¥:I...ild-.\Y»(.:S a..... ~\C \0-1' . I \ -----""""' -, -, -!-, /- McrlI,..f (?, .. ~~d.v.f)\tS ì ~ I 1{'./bQ~ J \ ~ .' I y"'Y"es+ \ .. t1~~~ ~i \ 1 : ~ 1 \~~7-~ ~ , - - ! .faV' M~J. ---=> I I __ .-1 -- ../'-- -- It' S3m.--t ! $)lVII I I I Gol~r"e6 . t(.l';2. of> ~ ".J N~ ,.s~-\~ ~'YIAp r'.Q$.~ \t"1 N,..-Þ\.-j ~o~V\ Òv\~q~ 1'1). Sv,ów ðp~~ ~~blSW( """""'_r-,-;r,_ _I~e. ......... ........... ~ -...- --- - 1 4 CI~ö.-v tJ! b.c;t' '^~ ..~---.._' -- ~ .- - - 'Ç)",'1 pt'1;)r'~vt '1 --!BJ.> Ajr't <.,c.. \tv.. y ""\ I \ \ 09/15/00 11.45 (~'~W * .s~....i' t.Jr _ _ __~~AA\-'t ~J". .I ~ - - --- I I 1 I I of 5 1 Page From Kettle Creek C.A 519 631 5026 - vJ<1.Æ\ . ',<, M~...g '" W""'" µ'1'('Q. , \J+ ky\Q~~ rY'b~ 'I 1 4--\')0-+ Ra..(fI1J k- V\(I;~vo). tQ~'ow\\-. 1 \\ ()UM> ~ ~ - - -- - ... ~_. - \·k\YI'\Ii\ A", y1 C '^ \-tV->1/ ~ 8(,~-r 5.) d- 0-00 _P'Io",",""'~""''''''''~). .~ W QQ·~T· ~nl ~~_C~_~~~ ~ 'h II~ (ð 1 11'0 "*"- ^ l' '"" -V 3.1.'1 I'Y)"IW, tò lit ~ 111 I!~ IIJ . ~ . IVd.s <::: 0.\>1 ~ b1'~ -b,. V'~'M CJ.' Y) '" 1 I ~ I I ! . , , j I , i i ~ I I I I I I I , ~_____I M~V'~ ~&. Òl.w>\o>(~ TI'~,lS I-r:~~~ - $li'.(1\' ðr-, \1'1 ~ _~'!> e,,,, $~h'(' L-o+ N'E' rjtt COy\~~\b'" REPORT TO COUNTY COUNCIL PETER DUTCHAK ENGINEERING SERVICES FROM 12,2000 SEPTEMBER DATE LONDON TRANS CANADA TRAIL LINK SUBJECT: Introduction The London Trans Canada Trail Link Committee is proposing to create a trail link between the City of London and the City of St. Thomas to the Trans Canada Trail. This Link Committee nor the trail they are proposing have any official Trans Canada Trai Status however, once implemented the proposed trail will be classified as a Trillium Trail. through the City of route Thomas City Council has approved the proposed London Link Trai Thomas to reach the Trans Canada Trail. St. St. The London Trans Canada Link Committee is seeking permission to use a portion of Elgin County Road #52 and all of Elgin County Road #31 as part of a London hiking and cycling trail link to the Trans Canada Trail in the City of St. Thomas Discussion The County Roads chosen in the proposed route have less traffic volumes than other County roads that link the City of St. Thomas and the City of London These roads also have shoulders of adequate widths to accommodate the proposed activities Elgin County Council has endorsed the use of Elgin County Roads for the Trans Canada Trail earlier this year. To practice prudent risk management, these roads used as the Trans Canada Trail are included in the Municipal Road Maintenance Agreements. These roads are to be maintained at the same level of service as all other Elgin County Roads with an added awareness that these roads are also used as sections of the Trans Canada Trail After reviewing the Highway Traffic Act and having a conversation with the Elgin County OPP Staff Sergeant it is clear that the proposed activities of hiking and cycling are not prohibited on public roadways. Council probably cannot prohibit these activities on Elgin County Roads, It may be assumed to be common knowledge that roadways are inherently a dangerous place, however, if a roadway is advertised as a public trail it may also be perceived that such a road is safer than other roads, It may therefore be necessary to advise the public within any trail advertisement, brochure or map that this trail's primary use is for motorized vehicles and that the same awareness and caution should be used while on this roadway as with any other road, of 2 1 Page 3 1 Page 2 REPORT TO COUNTY COUNCIL PETER DUTCHAK ENGINEERING SERVICES FROM 12,2000 LONDON TRANS CANADA TRAIL LINK SEPTEMBER SUBJECT: DATE Conclusion The proposed London Link to the Trans Canada Trail should be viewed in the same manner as the Trans Canada Trail. The Section of Ron McNeil Line (County Road #52) from Wonderland Road to Wellington Road (County Road #25) should be included in the Township of Southwold's Maintenance Agreement, and, the Section of Ron McNeil Line from Wellington Road to Dalewood Road (County Road #31) and all of County Road #31 should be included in the Municipality of Central Elgin's Maintenance Agreement to be recognized as a roadway used as a trail. Users of this proposed Trail may assume that they are not at risk in using these road allowances from travelling vehicles, therefore, a warning should be included in all brochures and maps cautioning users of the inherent and common dangers of the road, Recommendation THAT the County of Elgin grant permission to the London Trans Canada Trail Link Committee to utilize Ron McNeil Line (Elgin County Road #52) from Wonderland Road east to Dalewood Road (Elgin County Road #31) and Oalewood Road (Elgin County Road #31) from Ron McNeil Line south to the City of St. Thomas limits as part of the London Trans Canada Trail Link for the activities of hiking and cycling, and, THAT the London Trans Canada Link Committee in all of their advertisements, brochures and maps in regards to this Trail include a warning for users of the inherent dangers of these roadways, and, THAT these sections of Elgin County Roads be included in the local Road Maintenance Agreement for those municipalities that are responsible for these road sections so that they be maintained to the same level of service as other Elgin County Roads but with the awareness that they are also used for trail purposes APPROVED FOR SUBMISSION MAR D CHIEF ADMINISTRATIVE OFFICER 4 1 RESPECTFULL Y SUBMITTED jpVtA-{w CLAYTON 0, WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES ONTARIO DRAINAGE TRIBUNAL DECISION AND UPDATE AUGUST 28, 2000 DATE SUBJECT: GREER DRAIN Introduction On April 19th , 2000 the County of Elgin Engineering Services Department appealed to the Agricultural, Food and Rural Affairs Tribunal under Sections 48 and 54 of the Drainage Act in respects to the Greer Drains #1 and #2 Outlets report prepared by Mr. Bill Veitch, P.Eng. for the Municipality of Central Elgin. The County's goal through this appeal process was to ensure every ratepayer within the watershed was treated in a fair and equal manner and that an assessment in which the County of Elgin feels was unjust did not become a precedent for future reports, has been prepared, (as ordered) The decision of the Tribunal has been received and the revised report submitted and accepted by the Municipality of Central Elgin. Discussion / Conclusion The Greer Drains #1 and #2 watershed area is 36.6 hectares in which County Road #36 contributes 1.9 hectares or approximately 5% of the total area. A report prepared by Mr. Bill Veitch, P,Eng. had designed a drain that would have cost the ratepayers in the watershed area over $75,000,00. The County's assessment as determined by Mr. Veitch's original report was in excess of $45,000,00 or 60% of the entire drainage work. After submitting the evidence in regards to the drain's perceived over design and unfair assessment the Tribunal ordered that the report be referred back to the Engineer and reconsidered. Specific re- considerations such as design capacity, assessment breakdown, and benefit to each landowner were outlined by the Tribunal for the Engineer to follow. In the revised report the total estimated cost of the newly designed drain is $57,646.00 for which the County's share is $20,196,00 or $25,353.00 (56%) less than the original report, The new design follows the guidelines of the Ontario Drainage Guide and the County's assessment is similar to other drainage reports with this scope Of work. In conclusion, the appeal was successful in reducing the County's assessment, proportioning costs to benefiting land owners fairly, re-designing a drain to a capacity appropriate for this area and ensuring such a report did not become a precedent for future drains. Recommendation MARK ALD C~15F ADMINISTRATIVE OFFICER . , Council's information only, For C[AYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 2000 SUBJECT: COUNTY ROAD #42 LAKE BANK EROSION (UPDATE) 11 SEPTEMBER DATE Introduction County Council directed the Manager of Engineering Services to have test holes drilled at the erosion sites on Lakeshore Line (County Road #42) as well as provide recommendations for short and long term continued use of the road, with the long-term solutions report will concentrate on the Discussion The previous report on lake-bank erosion dated April 10, 2000 dealt as well as a detailed account of why the erosion continues, This short-term solution or stabilization of the gullies. Although the previous solutions have successfully slowed the erosion of gullies, a continued short-term solution to combat the gullies erosion is necessary. The report by Golders Associates made recommendations on proactive repairs to reduce the rapid rate of regression of selected gully features, The report is summarized below and is attached for your information The majority of the existing slopes are considered unstable, which is further aggravated by lake action, groundwater seepage and surface runoff, However some mature stable gullies are unaffected by the above conditions rapidly are near the more active and measured groundwater levels of The boreholes with higher growing gullies Golders Associates recommended the placement of a graded filtration medium over the active seepage zones, in the base and along the faces of the gullies, The filtration medium may consist of properly graded sands and a clear stone cover. Added to the filtration layer was the placement of tiles to collect the water and transport to the bottom the slope 2 6 ~H· 1 . expenditures for gully erosion is as follows: Year Amount 1997 18,425,00 1998 40,288.00 1999 26,200,00 2000 42,143,00 Total $127,056,00 Our Page 2 FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 11,2000 SUBJECT: ROAD 42 LAKE BANK EROSION (UPDATE) While the monies spent seems to be excessive the alternative solution would be to close the road if the gullies are less than 25 meters from the edge of roadway, This could occur at any time as the gullies grow at rates as much as 14 to 25 meters yearly, Recommendation That the Engineering Services Budget continues to allocate up to $50,000,00 per year for repairs of gullies as per recommendation from Golders Associates in a report dated May 2000, the roadway when the unstable gullies are And the Manager of Engineering Services close within 25 meters from the edge of roadway, SUBMISSION MÄI DO CHIEF ADMINISTRATIVE OFFICER 1 7 RESPECTFULL Y SUBMITTED aM 4JAq CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES <ffGold~ ~ :Associates 001-3022 Golder Associates Ltd. 500 Noffinghlll Road london, Ontario, Canada N6K 3Pl Telephone (519) 471,9600 Fax (519) 471,4707 May 2000 15 The Corporation of the County of Elgin 450 Sunset Drive, 2nd Floor St. Thomas, Ontario N5R 5V1 Mr. C.D. Watters, p, Eng Manager of Engineenng Attention: GEOTECHNICAL INVESTIGATION LAKE ERIE BLUFF SLOPE ELGIN ROAD 42 COUNTY OF ELGIN, ONTARIO RE: Dear Sirs section of the of a geotechnical investigation carried out along a report presents the results Erie shoreline adjacent to This of Port Burwell east (Lake Shore Line) Elgm County Road 42 1 is shown on the Key Plan, Figure Lake The area of the site and groundwater conditions to determine the subsurface soil investigation was and The purpose of the to provide geotechnical slope and the lake bluff in the regression gully for instability recommendations of areas in regression and outlined on the and instability measures to reduce potential engineering the related Location is The area of the site the adjacent roadway on impact( s) 1. Plan, Figure p, Eng. of OFFICES IN AUSTRALIA. CANADA, GERMANY, HUNGARY, ITALY, SWEDEN, UNITED KINGDOM, UNITED STATES C,D. Watters, 17, 2000, to proceed with this investigation was provided by Mr. inspection on Apri 1 ß Authorization the Corporation of the County of Elgin during a site May 2000 -2- 001-3022 - 1.0 BACKGROUND The Lake Erie shoreline adjacent to Elgin County Road 42 comprises a series of bluffs some 20 metres high. At the current, relatively low, lake water level, narrow sandy beaches are present at the toe of the bluff, The Great Lakes Shore Damage Survey prepared by the Ontario Ministry of Natural Resources in 1976 for the period between 1955 and 1973 indicates that Elgin County Road 42 was some 150 to 250 metres north of the top of bluff, Annual shoreline erosion/regression rates in the order of 4 to 7 metres were reported and some newly forming gullies were noted, The edge of water and top of bluff lines reported in the 1973 survey and the 1988 edge of water and top of bluff lines based on air photos are shown on Figure 1. It is understood that concerns regarding increased erosion rates and the relatively rapid formation of some large gullies, specifically in the eastern portion of Elgin County Road 42, have resulted in a program of erosion monitoring and repairs by the County, The monitoring program was used to track the growth of the gullies adjacent to the roadway and determine when repairs were required, The repairs generally consisted of placing subsurface drainage systems and ground surface regrading in some areas of gullying, Based on the results of the County's monitoring program, some of the gullies being monitored have grown by as much as 14 to 25 metres each year between 1996 and 1999, An initial visual inspection of the slopes at the site was carried out by Golder Associates on February 11, 2000, The results of the inspection were provided in our Jetter dated February 16, 2000 and reiterated in this report. 2.0 PROCEDURE The dril1ing program for this investigation was carried out on April 25 and 26, 2000 at which time seven boreholes were dril1ed at the approximate Jocations shown on the Location Plan, Figure 1, The boreholes are shown in profile on Figure 2, The boreholes were dril1ed using a truck mounted power auger supplied and operated by a specialist dril1ing contractor. Standard penetration testing and sampling was carried out at regular intervals of depth in the boreholes using 35 mil1imetre inside diameter split spoon sampling equipment. All of the samples obtained were brought to our laboratory for further examination and classification testing , 19 Golder Associates May 2000 -3- 001-3022 - The soil stratigraphy encountered in the boreholes is shown in detail on the Record of Borehole sheets following the text of this report and on the inferred profile on Figure 2, The results of the field and laboratory testing are included on the Record of Borehole sheets and Figures 2 to 5. Groundwater conditions were observed in the boreholes during drilling and perforated standpipes were installed in the completed boreholes, as shown on the Records of Boreholes, The encountered and measured groundwater levels are shown on the Record of Borehole sheets and Figure 2. The boreholes were loosely backfilled upon completion of drilling and sampling. All of the boreholes were located in the field by members of our engineering staff who arranged for underground service locates, supervised the drilling, logged the boreholes, cared for the samples obtained and surveyed the final borehole locations, The ground surface elevations have been referenced to Geodetic Survey of Canada Benchmarks which are described as follows: . BM 57: Tablet in centre of west side concrete foundation wall for white frame residence of M, Jackson on north side of Elgin County Road 42, 6.8 kilometres east of Port Burwell Post Office, Elevation: 204,059 metres. . BM 58: Tablet in north front concrete foundation wall of residence of N. Van Elsacher on south side of Elgin County Road 42, 4,7 kilometres east of Port Burwell Post Office. Elevation: 204,080 metres. 3.0 SITE DESCRIPTION The slopes along Elgin County Road 42 typically have a number of growing gul1ies and recent block failures of the lakeshore bluff face, The gully slopes are about 20 metres high and the crests of the slopes are in the order of 20 to 30 metres from the roadway in the eastern portion of the site and as much as 70 metres from the road in the western portion, Approximately the upper 10 metres of the bluff consists of fine sands and the lower 10 metres consists of grey silts with varying amounts of sand, Prominent seepage zones were noted at the silt-sand interface in some of the gullies, The existing slope inclinations typically range between about 15 degrees from horizontal at the backs of the gul1ies, to 40 degrees from horizontal at the mouths of the gullies and to near vertical at the bluff faces, . 2:Q) Golder Associates May 2000 -4- 001-3022 - The locations of the shoreline and edge of bluff from the 1973 survey available aerial photographs and the County's monitoring program are superimposed on the Location Plan, Figure 1, Also, site photographs were taken at the time of our survey on April 27, 2000 at the locations and general directions shown on Figure 1. The site photographs are provided in Appendix A, 4,0 SUBSURFACE CONDITIONS 4.1 General The subsurface conditions encountered in the boreholes drilled at the site are shown on the attached Record of Borehole sheets. An inferred section along Elgin County Road 42 is shown on Figure 2, The following paragraphs have be.en simplified in terms of major soil strata for the purposes of geotechnical design, The soil boundaries indicated are inferred from non-continuous sampling and observations of drilling resistance, These boundaries typically represent transitions from one soil type to another and do not necessarily represent exact planes of geological change. Further, conditions may vary between and beyond borehole locations, In addition, it should be noted that this investigation addresses only the geotechnical aspects of the subsurface conditions at this site, The presence and implications of possible surface and/or subsurface contamination resulting from previous activities or uses of the site and/or resulting from the introduction onto the site of materials from off-site sources are outside of the terms of reference for this report and have not been investigated or addressed, 4.2 Soil Conditions The soil conditions encountered in the boreholes drilled along Elgin County Road 42 generally consist of fine grained sands under thin surficial layers of topsoil and fill The sands are underlain by silt deposits. ,>";' ~ .L Golder Associàtes May 2000 -5- 001-3022 - 4.2.1 Topsoil and Fill TopsoiJ was encountered at ground surface in boreholes 1 and 7 at the west end of the site, The topsoil ranged in thickness from 80 to 150 millimetres, Fill layers consisting of sand with varying amounts of topsoil were encountered at ground surface in boreholes 2, 3, 5 and 6. The fill ranged in thickness from 0.1 to 0,9 metres at the borehole locations, 4.2.2 Sand Beneath the topsoiJ and fill in most of the boreholes and at ground surface in borehole 4, fine grained sand layers with varying amounts of silt were encountered, The thicknesses of these strata were between 1.2 and 10,1 metres. The sands had measured N values, as determined from the standard penetration testing, of from 4 to 74 blows per 0.3 metres. The higher N values were measured below the groundwater level in the thicker sand layers. The sands had natural water contents between about 3 and 19 per cent above the groundwater level and between about 18 and 30 per cent below the groundwater level. The average water contents are about 7 and'-22 per cent, above and below the groundwater level, respectively. Grain size distribution curves for some of the sand samples recovered from the standard penetration testing are shown on Figure 3. 4.2.3 Silty Sand Layers of silty fine sand some 0.3 to 1.2 metres thick were encountered in boreholes 4 to 7 and borehole 4 was terminated in siJty sand. The silty sand layers had N values of 10 and 32 blows per 0,3 metres and as much as 135 blows per 0,3 metres at the bottom of borehole 4 The silty sand had natural water contents between about 17 and 28 per cent. . 22 Golder Associates May 2000 -6- 001-3022 - 4.2.4 Sandy Silt Sandy silt layers were encountered at depth in boreholes 4 and 5, The sandy silt layer in borehole 4 was 1,5 )TIetres thick and borehole 5 was terminated in the sandy silt deposit after exploring it for some 1.4 metres, These layers had N values between 11 and 74 blows per 0,3 metres and natural water contents between 17 and 28 per cent. A grain size distribution curve for a sample of the sandy silt from borehole 4 is shown on Figure 4, 4.2.5 Silt Silt layers were encountered at depth in all the boreholes, Where fully penetrated in boreholes 4 and 5, the silt layers were 1.5 and 1.1 metres thick, respectively, The remaining boreholes were terminated in the silt layers after penetrating them for some 0,2 to 3.4 metres. The silt had N values between 14 and 117 blows per 0,3 metres with a typical N value of 50 blows per 0.3 metres. The natural water content of the silt samples ranged between about 16 and 28 per cent, with an average of about 19 per cent. A grain size distribution curve for a sample of the silt from borehole 2 is shown on Figure 5, 4.3 Groundwater The groundwater levels encountered in the boreholes during drilling and subsequently measured in the standpipes are detailed on the Record of Borehole sheets and are shown on the inferred profile, Figure 2, The groundwater was encountered at depths between 4,1 and 7.0 metres during drilling April 25 and 26, 2000, or at elevations between 195.4 and 198,5 metres. The measured water levels on April 27, 2000 ranged between 5.0 and 7,6 metres below ground surface, or elevation 195.4 and 198,1 metres. The measured water levels on May 9, 2000, about two weeks after drilling, were at depths between 4,6 and 7.6 metres, or between elevations 195,3 and 198,2 metres, The mean Lake Erie water level reported by the Canadian Hydrographic Service for April 2000 is 173.95 metres. .. ~~ Golder Associates May 2000 -7- 001-3022 - 5.0 DISCUSSION Due to concerns related to the safety of Elgin County 42 being adversely impacted by ongoing lake bluff erosion and gully regression, the County is considering potential options for proactive works. The options being considered include: i) Do nothing until the roadway is clearly not safe and close the road at that time, ii) Carry out proactive repairs to reduce the rapid rate of regression of selected gully features. iii) Carry out a massive bluff slope and gully slope regrading and erosion control works to fully stop the regression, iv) Relocate the roadway, This report addresses the geotechnical aspects of alternative ii), It is understood that the County of Elgin proposes to control the erosion/regression of the larger gullies along Elgin County Road 42. Previous erosion control works by the County have consisted of placing large tree stumps in the base of gullies, such as in the area of borehole 1 at the west end of the site (Photographs 1 and 2), and covering them with fill materials. More recently, drains were placed in the base of some of the gullies, covered with clear stone and provided with straw bale filters and soil cover, such as in the area of boreholes 2 and 3 at the east end of the site (Photographs 10 to 13 and 16), Th=.methods have had varying degrees of suc£ess and new gullies have contínued to form and regress into the bluff slope as shown on Figure 1. This section of the report provides our recommendations for controlling the rate of regression of existing and newly forming gullies based on our interpretation of the factual geotechnical data obtained during this investigation, our previous slope stability inspection and a review of the available historical data and mapping. . 24 Golder Associates 1 \ ¡ May 2000 -8- 001-3022 - 5.1 Bluff Slope Regression The 1973 data from the Great Lakes Shore Damage Survey has been superimposed oVer 1988 air photos together with the 1999 monitoring data provided by the County of Elgin, The data indicates that between 1955 and 1973 annual shoreline erosion/regression rates Were in the order of 4 to 7 metres, These rates are consistent with the lakeshore regression shown on Figure I from 1973 to 1988, 5,2 Gully Regression Based on an aVerage¡toe of bluff regression rate of 5,5 metres per year and a stable bluff slope inclination of 2.5 horizontal to I vertical, the bluff regression would impact the safety of the roadway in the area of borehole 4 in about twenty years. While the actual bluff slope regression is a complex mechanism and is significantly influenced by lake levels, precipitation and the like, this clearly demonstrates that the existing roadway will be in jeopardy in a relatively short time frame unless massive stabilization works are implemented. In the 1988 air photos the top of the bluff is about 100 to 230 metres from County Road 42 and there is an increased number of gullies, Based on the results of the monitoring program by the County of Elgin, some of the gullies being monitored have grown by as much as 14 to 25 metres each year between 1996 and 1999 and are currently OIÙY about 20 to 70 metres from the edge of the roadway pavement. The gully regression mechanisms are even more complex than the bluff regression system and the regression rates are more erratic. The gully regressions measured by the County are such that at least some works are required if the safety of the travelling public is to be ensured. 5.3 Existing Slopes The stability of the existing bluff and gully slopes in the area of the site was assessed visually during our previous site visits. The majority of the existing slopes at the site are considered to be unstable. The unstable condition of the slopes is further aggravated by ongoing lake action erosion processes,. groundwater seepage and/or surface runoff in the areas of growing gullies, However, there are a few mature gullies in the area that are not being affected by the above- noted processes. " 2.5 Golder Associates 001-3022 -9- May 2000 Elgin County Road 42 near gullies implemented by the County for the measures The rémedial end of the slower rate the east albeit at a generally end of the site appear to have been more effective than those at gullies appear to be continuing to grow in size However, at the west site Subsurface Conditions 5.4 site generally the al soils the and shown on Figure 2 As indicated in the previous sections The groundwater level in the lower portion of of fine grained sands underlain by silts consist above the lake or some 21 to 24 metres 198 195 and varies between about elevation the sands the face as seepage from gullies in visible is This elevated groundwater level water level predominant the is loss ground This Appendix A) (see flows sand/silt accompanied by observations based on our Further, at the site the formation/growth of gullies mechanism for as shown on Figure 2, the the measured groundwater levels in the boreholes field and in the rapidly growing more active and near the to boreholes higher groundwater levels correspond gullies Slope Stability 5.5 the information been generated based on has site the slopes at model of the schematic A Based on presented on Figure 6 IS and and measurements observations provided and our considered that the is it and as shown on Figure 6 engineering considerations geotechnical grow and the gullies be compromised as the bluff erodes safety of Elgin County Road 42 wi recommended to is of the roadway pavement, monitoring within 50 metres is When the gully are repairs and/or remedial works to determine when rate and document the actual regression when the be unsafe roadway wil the only considerations Based on geotechnical required, wide 10 metre based on a is This dimension roadway of the section of the head of ~e gully metres within 25 gullies are Recommendations 5.6 wil of Elgin County Road 42 are currently, or the above-noted criterion, portions Based on in danger and the adjacent gullies should be repaired as soon as possible if the shortly be very that the current be carried out on a frequent basis -to . Golder Associates is recommended 26 it interim, assessments In the monitoring program be continued and visual traffic to remain open to IS roadway May 2000 -10- 001-3022 - determine if the roadway should be closed. Also, it would be prudent to keep the landowner(s) on both sides of the roadway informed of the slope stability issues and any pending road closures, Based on the subsurface conditions encountered in the boreholes and the soils exposed in the gullies, the recommended remediation for the gullies is the placement of a graded filtration medium over the active seepage zonés, in the base and along the lower faces of the gullies to the extent required, as shown on Figure 7. The filtration medium may consist of properly graded sands and a clear stone cover or a perforated collection pipe, Following sufficient excavation to create an adequate work area, preferably using a large backhoe or a dragline, the seepage zone would be blanketed with a nominal I metre thick layer of filter sand placed using a crane located on the tablelands, A typical gradation band for the filter sand is shown on Figure 8, The filtration medium should extend above and below the active seepage zones and may need to be provided with clear stone cover near the base of the gully and out to pipe outlet(s), Also, a 0.5 metre high berm should be provided on tlle tablelands near the sides of tlle gully to limit any surface flows into the gully, The remediation works should be carried out by a qualified contractor employing suitable equipment and experienced personnel. It should be noted that these remediation works are only intended to retard the growth of gullies and will not stop the regression of the slopes, especially bluff slope regression due to lake action and other natural processes. 6.0 GEOTECHNICAL INSPECTIONS It is recommended that the contractor's proposed remediation works scheme and equipment be reviewed by this office prior to construction. Also, a program of geotechnical inspections should be carried out by this office to confirm that remediation works are carried out as intended by this report. ~ 27 Golder Associates 001-3022 the geotechnical infonnation you currently require, If any if we can be of additional assistance, please contact this -11- May 2000 We trust that this report provides al point needs further clarification, or office. Yours AMH/PRB/cb 28 Golder Associates Attachments List of Abbreviations List of Symbols Records of Boreholes Figures 1 to 7 Appendix A 6 %:7;:;§!;:{/7f: FIGURE (øÇ?'%ø-»øø.z-$/i'?),'f;1;. Existing Pavement B~ W SCHEMATIC MODEL ELGIN COUNTY ROAD 42 LAKE SHORE LINE THIS DRAWING IS SCHEMATIC AND IS INTENDED FOR IllUSTRATION PURPOSES ONLY A~ 0-;%;/;//-7f:::/& TABLE LANDS /I~ /\ /, /"--- ,/'\ ¡" / \ GROWING /" ..........\ GUllY i...... --, /'--- ..........\ , / / \ /'---- /, -,-,- ......... ,,/\ /_ _,_,_L /-.-1 EXISTING BLUFF -\- -\ _\ /--.-1 // FORMING /~I GUllY /' / ;"---. - /' ~ -,-,-,- ;'--- ~ ,-,-\ \. t1 B~ A~ £ £R LA K £ PLAN APPROXIMATE SCALE EXISTING ROADWAY PAVEMENT 'ì. :2000 NOTES: SECTION A-A - Bluff typically 20m high and 100m from roadway - Stable slape greater than 50m from south of edge of roadway SANDS SILTS ~ ~~ Approy.. GWL / / / _Þ-41 _____ /~ SECTION :-A .. STABLE SLOPE INCLINATION BLUFF £ LAK£ £R EXISTING ROADWAY PAVEMENT SANDS SILTS 'ì. I 50m south less than 50m 50m GULLY from ) typ,ca : SECTION B-B Top of gully 20m to 70m edge of roadway Monitor roadway when tap of $!,lly from south edge of roadway i.1J Close roadway when top of gully is less than 25m from roadway <ìJ Road stable when top of gully is over from edge of roadway is (50m EXISTING ROADWAY PAVEMENT // \....... ~'APpc;;;- G~ STABLE SL INCLlNATI0~PE SEEPAGE 'ì. I ® I SANDS SILTS 25m ......./ \/~'APP~GWL "- STABI tNCLI SEEPAGE LAK£ £R £ -- SECTION B-B (MONITOR) .E SLOPE NATION GULLY .'I!J&vI) (OJII[!. Drown Chkd 29 AK£ £R £ - - B-B j2LOSURE) (I1Go1der í\sS4 ~ LONDON, ONTAR' L SECTION ro '" on D D "- "- '" D ~ o " " " o W D N N D n D D ...... N N o n I " o ...... " t '" o Dote MAY 11, 2000 ................... Project 001-3022 . . . . . . . . . . . . , . . D ~ '" g ~ o '" a. ...... ¿; REMEDIATION SCHEME FIGURE 7 ELGIN COUNTY ROAD 42 - LAKE SHORE LINE - THIS DRAWING IS SCHEMATIC AND IS INTENDED FOR ILLUSTRATION PURPOSES ONLY B~! ELGIN COUNTY RD, 42 ' <YA~:0,'>{%;'/y,"//>' / /;:-:;;/-/::1;'/.</ /~í{;}< ;';-"/</:0/',:;>'> -,(.:'-~;/-_-'- //>///(.:-y:,'.//:;x,,:~///::;:%/· ':.,//-,(.-::;;~~;~</x /> " ;.(, '/-:,-'~/;'-;Ø'/;;:_Y}<# Existing Pavement TABLE LANDS . /{"\ lì'ì &í/¡ /(\ ), /"\, "'\ /' ~\ /' ) GROWING .<¡ /<' -1 A {' \ GULLY A FORMING ' ~ '0. /' ...1 GULLY L::o. /- ).,.6- " I , ~, " ., i' -, ,- " ,- ~, i' -, .<¡ EXISTING i' " ,- I- ), ~ BLUFF " ....., ,'- " ..., .- -,... -- .--\-1...'..... .... /' -:;-'-'-1"-\-' -\-' -1-'-1-'- -[1- 1-1-1-'-/-(-,-\- (' 1-'-\" \ I-'-¡-,-\-, \ 1-,/-,-(' \ - LA K £ £R £ PLAN B~ APPROXIMATE SCALE 1 :2000 ~ BE.RM - ~------- -¥- - - GRADED FlLTER (FILL AS REQUIRED) OF GULLEY EXISTING ROADWAY PAVEMENT SANDS SILTS GRADED FILTER MEDIUM BASE OF GULLEY SECTION B-B WDF , AVrlf -{VI-/fl·· Drown Chkd 3Q LONDON, ONTARIO, CANADA LA K £ £R £ Date MAY 12, 2000 ................... Project 001-3022 n n in o o o '- N "- co o ~ o '" " " o " o N N o n o o /' N N o n , o o /' I!: '" o , o o ,;; ~ " w - o '" ~ /' (j SECTION A-A 't. I I REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES 15,2000 SUBJECT: ONTARIO SMALL TOWN AND RURAL DEVELOPMENT (OSTAR) NFRASTRUCTUREPROGRAM SEPTEMBER DATE Introduction The Ontario Government, through the Superbuild Fund is investing in priority infrastructure such as water systems, sewer systems and transportation structures, The purpose is to improve the quality of the infrastructure in Ontario's agricultural and rural area's, small towns and small cities, use of The objectives for the infrastructure program are as follows: Addressing infrastructure investment needs, including public health and safety priorities Investing in strategic infrastructure projects that support rural and urban economic development; Finding new and better ways to finance and deliver public-private partnerships; and, Improving infrastructure planning and ncluding greater nfrastructure management. · · · · Discussion OSTAR is a five-year, $600 million program with several rounds of funding, The first round is being used for public health and safety infrastructure. Applicants for the OSTAR are all upper and lower tiers except the large regional municipalities, which can apply under the Superbuild's Millennium partnership's initiative, Projects that are eligible for the OST AR are divided into two options, Option one includes Compliance with Drinking Water Protection Regulation (DWPR). Option two includes Public Health and Safety of which this section is divided into three parts Water and Sewer Systems, Transportation Structures and Other Public health safety projects Compliance with DWPR Capital projects that need to comply with the DWPR (Drinking Water Protection Regulation) or any other orders issued by MOE, Must submit these projects as its application to OSTAR or agree to undertake without funding from province (in order to apply under option #2), .~.~ 2 Option #1 PAGE 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 15, 2000 SUBJECT: ONTARIO SMALL TOWN AND RURAL DEVELOPMENT (OSTAR) INFRASTRUCTURE PROGRAM Option #2 Public Health and Safety Water and Sewer Systems orforeseeable human health issues: Contaminates are above Maximum acceptable concentrations as defined by Ontario Drinking Water Standards, in treated drinking water systems, Drinking water is contaminated at drinking water source due to current treatment process Sewage treatment plant discharges chronically exceed effluent criteria specified in Certificate of Approval and lor Ministry of Environment policy, Significant number of individual septic systems are contaminating surface and or groundwater or causing sewage to pond on surface, To address current · · · · Transportation Structures Bridge or structure that does not adhere to the requirements of the Bridges Act, the Highway Traffic Act, PublicTransportation and Highway Improvement Act and associated regulations amended in 1997, · or create unsafe mit traffic volumes or permissible vehicle weight that Bridge deficiencies conditions · NOTE For a bridge project to be eligible, all bridges must have been inspected within a municipality in accordance with the OSIM (required every two years) and the need for major repair or reconstruction verified through the inspection Other Public Health and Safety Projects for Round #1 Municipalities may chose another public health and safety project to remedy unsafe municipal building conditions (some exclusions) and or other public health and safety infrastructure identified by council. Six criteria will be used to evaluate the proposals from the applicants, The six are the need for the project, technical quality and innovative features, cost-efficiency, partner contributions, the quality of the financial plan and the adequacy of the municipality long term capital asset management plan for the project. 3 32 , PAGE 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 15, 2000 SUBJECT: ONTARIO SMALL TOWN AND RURAL DEVELOPMENT (OSTAR) INFRASTRUCTURE PROGRAM The Province will compute a cost sharing formula to determine the assistance to the municipality, The variables used to determine the formula are the municipal ability to pay and the participation of the federal government. If the Federal government choos.es not to participate the provincial government will still provide its share of the funding, The Engineering Services Department offers two choices Vienna South and Vienna North Bridge Deck Replacement and Rehabilitation The structures are 500 meters apart and require the same work, Including both structures in the application results in all parties achieving cost efficiencies that will benefit the taxpayers of Elgin County, Under the application "if projects are reasonably related to each other, an application may include more than one project", These two structures achieve that criterion because they are similar and require the same work, 1 Vienna North Bridge, MTO Site # 5-167, was built in 1937. The structure is a five span concrete bridge with a concrete deck and an asphalt-wearing surface, Repairs completed on the structure included work in 1983 which was shotcrete repair of the deck soffit, deck fascias and T-beams, Previous patch repairs to the top surface of the deck were also noted. This is an arterial road with an MDT of 2100, This bridge will need new handrails, patch and waterproof and pave deck, overlay new sidewalk, new guardrail at bridge ends, Vienna South Bridge, MTO Site # 5-166, was built in 1938, The structure is a five span concrete bridge with a concrete deck and an asphalt-wearing surface, Repairs completed on the structure included work in 1983 which was shotcrete repair of the deck soffit, deck fascias and T-beams, Previous patch repairs to the top surface of the deck were also noted, This is an arterial road with an MDT of 2100, This bridge will need new handrails, patch waterproof and pave deck, overlay new sidewalk, new guardrail at bridge ends, This bridge will likely need the drop in section replaced, Before that decision is made a second opinion will be sought. The Vienna Bridges do have deck condition surveys that were completed in 1997 nnovative solutions for these two bridges are new joint type, use all existing structural components 2. The replacement of Glencolin Bridge Glencolin Bridge, MTO site # 5-102, was built in 1939, The structure is a single span concrete beam, Minor repairs have been completed on the structure. ~ 4 33 PAGE 4 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 15, 2000 SUBJECT: ONTARIO SMALL TOWN AND RURAL DEVELOPMENT (OSTAR) INFRASTRUCTURE PROGRAM The bridge is to low in comparison to the relative elevation of the railway crossing, The bridge is also aligned at a right angle to the through road on a 50m jog, The project will involve a new structure in a new location and alignment, demolition of the present structure and a relocation of the local road, There is no engineering reports completed for this structure, MDT of 1250 road with an This is an arterial Conclusion Many structures in the County require capital work to extend their lifecycle, The Vienna Bridges provide the most benefit. These two structures that were downloaded to the County received only $8,000 worth of compensation from the Province of Ontario during the highway transfers, yet they require $1,195,000 ($470,000 and $725,000) worth of rehabilitation in 1997 dollars, As mentioned earlier, the exact determination of costs to be shared by all three levels of government will be calculated after receipt of the application. Once the County's share is determined, Council will decide whether or not to proceed with the project. Project by October 6, 2000 Council must pass a resolution and submit a letter of intent applications are required by January 31,2001 Recommendation That the Warden and Chief Administrative Officer be directed and authorized to sign the letter of intent, for the Ontario Small Town and Rural Development (OSTAR) Infrastructure Program with the Ontario Superbuild Corporation, under option #2 (Public Health and Safety) for the rehabilitation of the Vienna North and Vienna South Bridge's in the Village of Vienna: and has been advised of its actual it its level participation if any, once APPROVED FOR SUBMISSION M LD CHIEF ADMINISTRATIVE OFFICER 34 . ðDvu CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES That, Council will determine financial contribution RESPECTFULL Y SUBMITTED ~ REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES (DORCHESTER ROAD TO IMPERIAL ROAD) 15,2000 SUBJECT: COUNTY ROAD #48 SEPTEMBER DATE Introduction Last year Lyons Line from Dorchester Road to 400 meters west of Imperial Road was pulverized, granular A added and surfaced with a double high-float. The stone used in the process was not within contract specifications and was rejected, The contractor then completed remedial works in this area with a slurry seal to cover the surface, This slurry seal surface has been a disappointment. Also this year rainfall has been well above normal levels and the water has crossed the road in several locations during heavy rainfall events, Discussion inspections were completed on the section of road described above and determined road failed to meet expectations as per the contract and the remedial works, A letter was sent to the contractor, which stated in part, Several that the "deterioration appears to have resulted from a lack of bonding between the slurry seal and underlying materials, Failures varied in nature, extent and frequency but typically consisted of small potholes to continuous strips, This letter is a formal notice of the aforementioned failure and the demand by the County for acceptable remedy pursuant to the provisions of the applicable warranty," A company representative has contacted myself to inform us that the letter was received and a response would be forthcoming in the near future, A suggestion was to have a response by September 26 so that County Council could review the matter. 2 The suggested remedial action required for this section is to pulverize the surface, apply additional granular A, re-grade and compact surface and then apply a double high-float. This should occur during favorable weather conditions and not when there is a small window of opportunity, At this time of year the air temperature may be acceptable but with the wind chil and the short length of days, work is not suggested, 35 ~ Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES (DORCHESTER ROAD TO IMPERIAL ROAD) 15,2000 COUNTY ROAD #48 SEPTEMBER SUBJECT: DATE The second area of concern for this section of road is the flooding that has occurred this year. By-Law 96-15, to establish minimum and desirable roadway service standards states the following about flooding of County Roads Section 1.6 Flooding Class M6+, Urban and Rural, > 400 MDT Maximum depth 10 cm / Maximum Frequency 5 years Desirable Depth 0 cm / Desirable Frequency 50 years This section of road has flooded 4 times this year alone and once in the previous two years, A minimum road crossing culvert size of 600 mm is installed when the county reconstructs a road This road was assumed from the lower tier in 1985 and as such was not rebuilt to county standards nspection of the road after one storm revealed that most of the crossings and/or catch basins were covered with corn stocks or other vegetation preventing water from entering the culverts A review indicates that 11 of the 13 crossings need to be replaced at an estimated cost of $110,000 to bring the storm water system up to an acceptable standard, The municipal drain crossings are adequate but the catch basins will be relocated to a more appropriate location to re-grade the slopes in the area, The county will ask from the local property owner in the areas where the additional widening has not been purchased to work on their lands so better results can be achieved for all parties. 3 The County program for updating the gravel roads was to apply 5000 tonnes per kilometer of granular A and the application of a double high-float surface, Council directed staff that only selective ditching be completed. 36 Page 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES (DORCHESTER ROAD TO IMPERIAL ROAD) 15, 2000 COUNTY ROAD #48 SEPTEMBER SUBJECT: DATE Conclusion The contractor unsuccessfully completed the original contract for a double high-floated surface The firm then completed a remedial program to the surface, which again failed, The next remedial works should be to pulverize, apply granular A, prepare gravel surface and apply a double high-float as per the original contract. Anything less is unacceptable, the replacement of these Since 11 of the 13 crossings are undersized to current standards pipes should be included in the 2001 budget to be approved, Recommendation That the Manager of Engineering Services inform Ashwarren International Incorporated to remove the double highfloat surface and slurry seal and apply a double highfloat surface as per the original contract. SUBMISSION REH'rCTf'!t.iL Y SUBMITTED U MJO\ MARK LD CHIEF ADMINISTRATIVE OFFICER 37 CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL Linda B, Veger FROM September 5, 2000 DATE: Counci Automatin SUBJECT: Introduction/Discussion The election and a change of Council may be an opportune time to consider a more automated approach to the agenda and Council meetings. This change would require the purchase of some additional equipment, however the agenda process would be streamlined, Process as follows: · Staff email reports to Donna · Donna prepares the agenda · Correspondence is scanned into · Agenda emailed to Councillors · Councillors review agenda and print whatever they wan · Councillors email questions about the agenda directly to senior staff to be answered immediately or at Council On Council day, the agenda is projected on the screen and we move the same as now Email package will let each Councillor know If a fax is coming computer Some items may sti much to be included with agenda through the meeting the system · the they are signed into while in · require mailing Total Cost 10,791 2,700 1,484 14,975 2,496 Price $ 1,199 300 $ Cost to Item 9 PC's 9 Printers NetTaxes Cost of Equipment Annual cost@L6 years · mplement: 1,728 52 315 35 (350) 1,780 $ 16 35 Matches two terms $ life Annual Costs Internet access - unlimited Net G,S,T, Printer cartridges NetTaxes Mailing savings Net additional costs Costs already included in the County budget - no additional cost to implement · Telephone lines for the Councillors - already supplied for the fax lines · Paper - additional usage by Councillors will be offset by paper saving of not sending out an agenda - there will be a saving automation, '7 ;ö ,J)Q Benefits of changing to this system include: Convenience Print only what you require Huge paper savings Early delivery - more time to review and clarify Direct access to department heads Email mailing lists for AMO, FCM 19/09/00 counauto · · · · · · then staff should be directed to prepare Is Council interested in automating Council's meetings? If so a policy on its usage and report back to Council. Approved for <i , 39 Recommendation As directed by Counci Respectfully submitted, ~d Linda 8, Veger ¿ Director of Financial Services 19/09/00 counauto Counci to Count Report Joan McBurnie, Health and Safety Coordinator FROM September 7, 2000 Workplace Safety and Insurance Board fees Gore Mutual- Schedule 2 Insurance Carrier DATE SUBJECT: INTRODUCTION/BACKGROUND On May 24, 2000, we reported that Gore Mutual Insurance Company continually maintained that they were not liable for the Workplace Safety and Insurance Board administration fee related to a 1974 fatality, This outstanding amount of approximately $40,000,00 was accumulating interest at 2% per month, Gibson and Hennessey, Bowsher, As recommended, we consulted with Stephen Gibson of Carrie to assist us with this long outstanding matter. DISCUSSION In early July, 2000, Mr. Ferritto of Gore Mutual Insurance Company verbally indicated his company's intention to pay the overdue amount. On August 23, 2000, we received notice from Stephen Gibson that Gore Mutual Insurance Company had paid the outstanding amount to the Workplace Safety and Insurance Board, Unfortunately, the amount paid was a little less than the amount owing. Mr. Gibson has forwarded to Gore Mutual our latest statement from the Workplace Safety and Insurance Board, At the time of writing, Mr. Gibson has contacted Mr. Ferritto of Gore Mutual indicating that it is our expectation that the insurance company will pay the outstanding balance of approximately $1,700.00 unless the Board accepts the lower amount in full satisfaction of the outstanding debt. CONCLUSION For information only. , RECOMMENDATION Receive and file this report, C<.-.J ~"-- an McBurnie Health and Safety Coordinator man Resources 40 Approved For Submission Mark McDonald Chief Administrative Officer Report to County Counc Joan McBurnie Health and Safety Coordinator FROM September 7,2000 Schedule 2 Administration Fee Increase DATE: SUBJECT: Schedule Two of the cost of the INTRODUCTION/BACKGROUND On February 16,1999, we reported that the Administration Fee for al Workplace Safety and Insurance Board claims was set at 19.49 percent claim, rate is calculated in advance of each coverage n review, the provisional administration year as follows: Non-Schedule 2 employer related costs less Estimated administration costs including legislative obligations the year end audited and 2) reconciled, based on 1 (Schedule rate is costs After each year end, the administration financial statements, total benefit Estimated DISCUSSION A significant increase is expected in 2001 to 31 2 62 percent. ~ 4 15.85% 2.05% 0.93% 2.91% 2.98% 0.93% 0.74% 5,23% 31.62% , The following is the breakdown: · Administration and Legislated Costs » WSIB administration » Legislative obligations » Prevention » Safe Workplace Associations » Occupational H&S Act · Current Debt Costs >- Interest on delayed benefits >- Benefits debt payment · Historical Costs >- Historical debt Net Total: Schedule 2 Administration Fee Page 2 September 7,2000 fee is due in part to the funding of the Safe Workplace unrecoverable benefit related debt (overpayments) and CONCLUSION The increase in the administration Agencies (SWA's), bankruptcies, interest on delayed payments, two, we have had no Since transferring the rate group 845, Municipal Government, to Schedule Workplace Safety and Insurance Board lost time claims, RECOMMENDATIONS Receive and file this report. ~J~'--;¿ n McBurnie ealth and Safety Coordinator 42 Approve, Mark McDonald Chief Administrative Officer ission REPORT TO COUNTY COUNCIL FROM Mark G, McDonald, Chief Administrative Officer. DATE: September 18th, 2000 SUBJECT: NEW COUNCIL ORIENTATION Introduction: It is customary to hold a Council Orientation Session shortly after the municipal election every three years, The purpose of this report is to seek Council's direction on a number of housekeeping matters in preparation for the orientation, Discussion: The following is a draft date, location and agenda: Date: Thursday, November 30th, 2000 Time: 2:00 P.M. Location: Kettle Creek Inn Aaenda: Opening Remarks and Welcome - Warden McPhail Introduction of guest speaker (to be determined) - Mark McDonald, CAO, Brief Overview of County services and responsibilities - all departments The Changing Role of Municipal Government and Administration - Mark McDonald, CAO Future Challenges and Council's Goals for the Term - Members of Council and Staff Social Hour - 5:30 P,M, Dinner - 6:30 P,M, Adjournment - 8:30 P,M, There are sufficient funds available for the guest speaker and to cover the costs of the orientation in the Strategic Planning Reserve Account. Conclusion: Is Council interested in having an Orientation Session according to the draft format and at the time, date and location suggested? If so, then the following recommendation is presented for your consideration, Recommendation: That County Council concurs with the draft agenda, time, date and location of the new Council Orientation Session and staff be directed to utilize funds from the Strategic Planning Reserve to cover the costs of the meeting, All of which is respectfully submitted, :!1D Chief Administrative Officer, 43 Plannln n Count E Elgin County Counci To: Karen Dunn, Emergency Measures Co-ordinator From: 2000 September 15th POA Date: Re: Introduction With an assumption date of February 26th, 2001 for the POA transfer, staff have been actively meeting with the Ministry of the Attorney General, all involved Policing Agencies and other stakeholders to discuss the downloading process of Parts 1-3 of the Provincial Offences Act. We have also toured the facilities of other transferred agencies (Perth and Oxford Counties) to learn from their experiences, The following report is two-fold: 1, To update Council on the activities achieved thus far to level, and To obtain Council's approval to proceed further POA at the County mplement transfer, the with 2, Discussion Staff have researched many possible locations to house and accommodate the needs of this court service and all its supporting functions, within the County Administration Building, To accommodate necessary changes, staff have attempted to minimize the overall costs, the impact that changes may have on the daily operations of current staff and tenants, as well as maximize the use of the main floor of the building, Court Setup The Regional Senior Justice of the Peace, Ministry of the Attorney General staff, and local enforcement agencies have been included in the POA planning process, To accommodate their needs, within the Administration Building, members of these agencies have recommended that on court dates onlv the first floor be transformed as follows: (also see attached floor plan) The Training Room could be used as the main court and be equipped with portable furniture which could be easily removed so the Training Room could be converted back to its normal setup when court is not in session, 44 . 2 Report to County Counci POA For extra-ordinarily large cases, the Council Chambers could be used as a back-up location, although this will be avoided as much as possible, for · · their to await appellants The kitchen off Committee Room #1 could be used as a holding cell for prisoners who are awaiting trial (this is not a very common occurrence), the presiding room could be used as a waiting Room #1 Committee trials, · · a the Peace as Justice of The Warden's Office could be shared by Judicial Chambers, Access from the Judicial Chambers directly to the Training Room is mandatory, This is already roughed-in and minimal construction will be needed to accommodate this requirement, Committee Room #3 could be used as an office for · · Police and MTO staff, We could approach the Elgin Tourist Association to use a portion of the space they are currently using as an office for our prosecutor, There is ample storage space within the building where they could relocate a portion or all of their office contents, · Administration The front area of the Administration Services Offices could be reconstructed to accommodate an area where fines can be paid, and court administration can be done, Attached is a copy of a proposed floor plan which Ministry Officials have agreed has ample space to accommodate this function, Staffing Staff are requesting permission to tender for the services of a County Court Prosecutor, Also, from in-depth research based on the experiences of surrounding municipalities who have already transferred, and upon the recommendation of the Ministry, a maximum of three clerical staff should be hired to perform the administrative duties required, Two staff members would be permanent and one would be on contract. All would report to the Emergency Measures Co-ordinator, who in turn reports to the Deputy Clerk, Council may be aware that the Elgin/St. Thomas Court Service area processes approximately 11,000 tickets a year, POA Court is usually held twice a week, Staff are required to accept, enter and document all tickets, process payments, research inquiries and disputes as well as other duties, A Court Monitor is also required to work closely with the Justice of the Peace, police agencies, prosecution attorneys, and the public to co- ordinate activities, While we have been advised to hire three permanent clerical staff, we are recommending the third position as a contract in order to adequately assess our requirements, 45 3 Report to County Counci POA Noise and Disruption Staff are aware that the assumption of a court system such as this one will bring with it the obvious disruptions due to noise and vandalism, We have already begun investigating preventative measures such as removal of valued wall ornaments on the first floor, and the placement of 'quiet' signs in the hallways when court is in session, We will also investigate signage to encourage participants to park at the rear of the building and enter the building at the closest entrance to the Court Room, Costs Due to limited timing, at this point staff are unable to supply Council with an estimated cost for the above renovations; however, a detailed tendered cost will be provided to Council in due course, The County has adequate reserves in place to up-front these costs, and the total renovation and other start-up costs can be deducted from the revenues to be apportioned to the municipalities, Recommendations THAT Counci approve for implementation the use and renovations of the above mentioned areas of the County Administration Building to be used by the POA Court system; and a Prosecutor; and THAT staff be permitted to hire up to three clerical positions to conduct the administrative duties required for the administration of the Court; and further for Proposa ssue a Request for THAT staff be permitted to the to meet transfer the requirements of al THAT staff be authorized to implement February 26th, 2001 transfer date, Ive Officer 46 of which is respectfully submitted ~ Emergency Measures Coordinator AI AT.)I"\IN\';:.\¡:!,Ai(~....J O~\~ . 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" REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for September 26, 2000 Marilyn Fleck, Director of Homes and Senior Citizens From: Terrace Lodge Dining Room Furniture September 22, 2000 Subject: Date round As part of the decorating project for Terrace Lodge, an advertisement for bids on Dining Room Tables and Chairs was placed in the local news media, The residents, staff and visitors had an opportunity to view many styles of chairs and actually provide feedback as to the comfort and ease of transfer in and out of the chairs during dining times Introduction/Back and a summary of the tenders is Discussion/Conclusion There was a good response to the advertisement, provided: Firm Name and Address Tender Price 1, Futuremed $ 55,880.80 Concord, Ontario 2, R. C, Dawson $ 78,099,39 London, Ontario 3, Healthcare Furnishings Inc, $ 72,380,10 Markham, Ontario 4, Table and Chair Company $ 56,458,00 London, Ontario The tenders submitted by Futuremed and the Table and Chair Company for the seating have been submitted with substitutions with either products of a different manufacturer but the same upholstery covering or as a manufacturing specification, During the process of selection of seating, the residents of Terrace Lodge were provided samples of chairs to test for comfort and ease of transferring, and the specification was this chair as the residents selected, REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for September 26, 2000 continued Recommendation: THAT the tender of Healthcare Furnishings Inc, in the amount of $72,380,10 be accepted for the Terrace Lodge furniture; and further, that the Warden and Chief Administrative Officer be authorized to sign the tender contract. Respectfully submitted: Approved for submission: ~ !JluL Mark G, McDonald Marilyn D, leek Director of Homes and Seniors Services Chief Administrative Officer COUNTY COUNCIL CORRESPONDENCE - SEPTEMBER 26TH, 2000 Items For Consideration 1, John V, Hachey, Honorary Chair PCP Program, Federation of Canadian Municipalities, requesting Council's endorsement of the resolution "Municipal Leaders' Statement on Climate Change", (ATTACHED) 2, The Township of Stephen, with a resolution petitioning the Provincial Government not to sell the Ontario Clean Water Agency or any Ontario water resource to the private sector, (ATTACHED) 1 49 Coundllor Joanne Monagh.an KhimHt, British Columbia Federation of Canadian Municipalities Pr~idc:nt Présidcntc: Fédération canadienne des munidpalités Councillor Jack Layt:on Toronto, On[;\cìo September 14, 2000 Fim Vice Presidl!lU Premier vice présidel' Aldt:rman John 5thmoJ Calgary, Alberta Second Viet! President Deuxième vice pn.'sidt:1' MUNICIPAL LEADERS' STATEMENT ON CLIMATE CHANGE Local Elected Official Mayor or Dear Maire Yves Ducharme Hull (Québec) Third Vice President Troisième vice présidc:n[ Mayor Sam Synard Marystown, Ncwfoundl:lOd and Labrador n our communities Extreme events like the Saguenay Disaster (1996), the Red River Flood (1997), and the Great Ice Storm (1998) disrupt local economies, dislocate families and cause physical and emotional stress, Climate scientists predict extreme events will become more frequent as a result of climate change induced by emissions of greenhouse gases, life to the quality of Climate change is a threat Past Prtsiden }>rcMdem sortam Jam.. W. Knight Executive Directo Dircctcurgélléral While some climate change is inevitable, much can be done to reduce the impact. Communities can limit the pollution causing climate change while saving on energy costs, And we can make our infrastructure more resilient to extreme events. 24 'ue Clareru;:e Street O[t:1W'J., Ont:1r11,) K1N SP3 www,rcm" Policy and Public A(f.,irs Politiques et affa-ÌL'es pubJiqucs Qi! (613) 244,2250 policy@fcm.ca Corpot';)tc Development Dévcloppemel1t c()rromt¡r Qìi (613)241'2126 corporare@[cln.ca 'B' (613) 241.522 Qi! (613) 241-1440 federation@fcm.ca Website/sitcwcb; Many municipal governments are taking action now through investments in energy-efficient building retrofits, in better processes for distributing, treating water and managing waste and in community energy systems and renewable energy, These investments save on energy bills and improve local air quality, Most active communities have also jOined our Partners for Climate Protection (PCP) Program. If your municipality is not participating, I urge you to join. All it takes is a resolution of council; a sample is available on our Web site: www.fcm.ca The key to ensuring communities get the help they need to make these investments is ratification of the Kyoto Protocol, the agreement signed by 150 governments in 1997 that sets reduction targets for developed nations. Canada is committed to reducing greenhouse gas emissions 6 per cent below 1990 levels by 2012, Next November, national governments will meet in The Hague, Netherlands to negotiate terms and conditions for ratification, It is critical that Canada has the support it needs to conclude negotiations, Inrcrnurionalomcc Bureau intcrJUltÌonnJ Qi! (613)241,1111 internar..ionQ.]@fcm,ca Your council's endorsement of the attached Municipal Leaders' Resolution on Climate Change will send the right message to federal negotiators, Please fax back the attached Model Resolution before November 3,2000 to (613) 244-1515, Honorary Chair PCP Program 50 ~nom;é de mission Lo. FldlraJwn ~andáit1f"r MS muniápalilh tst /4 flOix ntltionalr dtl gOUlJtmnnrll/s m/J,lIidpaux. SO" mal/dol tst de rontriburr à J'am¿{icratÎrm tk fA quaNti dr Vlt dAns toUltt ks rommunautlf tt dt promoulJOir "'I goullrrnrmmt municipal fort, rffi(lKt rl rtsponsa{¡{t, Mi»ion Statement Tilt Fl&rmiIJIJ olCanadian Munidf"llitirs is lhl niltiowi/ Wlier of mumcipaJ giJlI"nmmtJ, dtdicoud 10 improving /hI: qUllJity o/'ift ill aJI communitin by pmlTloring strong, rfficlivt and fl£Cfiuntllbk mll7licipal grJwrnmml. on Resoluti Model MUNICIPAL LEADERS' RESOLUTION ON CLIMATE CHANGE the warmest decade of the millennium reduction in emissions of greenhouse gases (GHG) is necessary to reduce the risks to human health, the physical environment, 1999 was WHEREAS a globa slow climate change and economy and quality of life 1990 to WHEREAS WHEREAS the 1998 ice storm cost the City of Montreal $116 million; Baie Comeau more than $2,5 million, and the Regional Municipality of Ottawa-Carleton $6.32 million while the Red River flood cost Winnipeg $32,3 million. WHEREAS these weather-related expenses are creating an additional financial burden for municipalities at a time when responsibilities are increasing as a result of devolution WHEREAS reducing greenhouse gases makes good economic sense. New and improved infrastructure, energy efficiency, building retrofits, water conservation, more effective wastewater treatment and distribution, renewable energy technologies, waste reduction, better fleet management, etc" reduce municipal operating costs and help maintain community services, while having a positive impact on the environment; WHEREAS industrialized countries, realizing initial commitments were inadequate to protect the Earth's climate system, agreed in December 1997 to the Kyoto Protocol which, if ratified, commits Canada to reducing its greenhouse gas emissions six per cent below 1990 levels between 2008 - 2012; WHEREAS in November, national governments will meet in The Hague, Netherlands to negotiate terms and conditions for ratifying the Kyoto Protocol It is critical that Canada has the support it needs to conclude negotiations, WHEREAS mayors and municipal leaders responsible for the well being of communities across Canada urge federal and provincial/territorial governments to make climate protection a priority; BE IT RESOLVED THAT the municipality of endorse this MUNICIPAL LEADERS' RESOLUTION ON CLIMATE CHANGE ELECTED TITLE NAME DATE MUNICIPALITY 244-1515 1 5 (613) Please Fax Back to Page ElEI3 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-> EST El9/12/EIEI 22:El9:21 02 p, 6191 416 97 FAX NO. AMO 43 AM THE TOWNSffiP OF STEPHEN 38 V1C'l'ORIA ST, E,. CREDITON, ONTARIO NO!lt ~wr;:1¡¡¡p.r234;6~~] 'Ibll Free Ca11ingWithin ó19Area 1.87t·2Ïj1¡.:o7~7 'C~ II \VJ 1,-. \- Fax, (519) 234-6301 ?íH 1 N:,:> ,)U SEP-12-00 rUE STEPHEN TÖWNSHIP LAURENCE n. mWWN Admif¡¡»tr~tor CI(!rk-Tre!\J;\urcr LTNDA J" OUVJm P"puty Clerk JANE Mc!'I-IERSON Dp,p\]I.y'lnmsnrw.r ..::.ae:ptem ber_7~:2000,:, Municipalities All Ontario To: Stephen Township Counci From: Ontario Clean Water Agency Possible Sale of Re --. motion at their --..... the following Stephen passed -.---, the Township of --" Please be advised that the Council of Regular Meeting of September 5, 2000: moved and seconded that: Duly as an but life life: AND WHEREAS business does not view water as a social resource neoessary for economic resource to be managed by market forces like any other commodity make money; of Is a basic unit WHEREAS water AND WHEREAS governments musl not hand this precious resource over to the private sector ensuring that decisions regarding the allocation of waleI' center around business considerations, and that the management of water resources will be based on the principles of scarcity and profit maximization rather than long-term sustainabillty; therefore AND WHEREAS business is driven by increased consumption to generate profits and is likely to invest in desalination, diversion or export of water rather than conservation; more AND WHEREAS during the Walkerton crisis Ihe local Council and PUC relied on Ontano Clean Water Agency's expertise, experience and in-depth knowledge during those challenging days and to the present tin1e: NOW THEREFORE BE IT RESOLVED that the Province of Ontario be petitioned nol to sell the Ontalio Clean Water Agency or any Ontario water resource to the private sector; and that this resolution be forwarded to the Premier of the Province of Ontario for consideration and circulated to the Minister of Environment and Energy, Minister of Municipal Affairs, M,P,P, Heien Johns (Huron/Bruce), opposition party leaders and 10 Ontario municipalities for support, resolution is appreciated, Tbb mnterilù Is" provided under COn\n:\ct D$ a p\\ld service by the originating or((IIJlWaûon, aDd d(tI~S hot, neus"DriJy re-Oed tho viC:WIi or pD!lition.., of the Association or Munícipalitit!.5 Dr Onton!) (AMO), ilS ~ub!lidiar)' t(1I1'1µ..ni~. of(ic~ dì~cc1.on or aø:enL<¡" 52 of this Your favourable consideration and endorsement COUNTY COUNCIL CORRESPONDENCE - SEPTEMBER 26TH, 2000 the Marilyn Van Daele, with a thank you card for the Council presentation to her on occasion of her retirement from the County Library, Consent A, Items For Information 1 Steve Peters, M,P,P" Elgin-Middlesex-London, with copy of correspondence sent to the Minister of Transportation supporting Elgin County Council's resolution of support for the Municipality of Chatham-Kent's resolution concerning recovery costs for municipalities supplying fire service responses on Provincial highways. 2 Honourable Elizabeth Witmer, Minister of Health and Long-Term Care, announcing a base funding increase of $4,929 over the 1999/2000 Long-Term Care annualized subsidy, (ATTACHED) 3, Ann Mulvale, President, Association of Municipalities of Ontario, with copy of correspondence sent to Minister of Health concerning AMO's "Province-Wide Smoking Policy" resolution and "Land Ambulance Funding" resolution (ATTACHED) 4, Honourable David Turnbull, Minister of Transportation, concerning signage for the 2001 Canada Games, (ATTACHED) 5, Honourable Janet Ecker, Minister of Education, responding to Council's resolution concerning a new rural education strategy, (ATTACHED) 6, Ministry of Municipal Affairs and Housing - News Release, "Harris Government Announces Next Steps in Operation of Clean Water Including Capital Funding and Long-Term Strategy" (ATTACHED) 7 AMO Member Communication "For Your Information": (ATTACHED) 1) AMO Has Say in Federal Budget 2001 Consultation 2) Resolution Adopted at the AMO Conference 2000 8, Kids To Work Day' The Learning Partnership, announcing the "National Take Our Wednesday, November 1, 2000, 9, re: Dredging the Port Stanley Honourable David Collenette, Minister of Transport, Harbour. (ATTACHED) 10 Private Secretary to The Queen Mother thanking the Warden for birthday greetings, 2, Mayor Joanne Brooks, City of St. Thomas apologizing for the oversight in the naming of our Ontario Works Department. 1 I 3, Ministry of Municipal Affairs and Housing with information and registration form for the Annual Southwestern Municipal Conference - December 8, 2000, 4, Mr, Donald Carroll, Secretary, and Ms, Yvonne McCallum, Chairperson, West Elgin Historical and Genealogical Society, with appreciation for the new microfilm printer-reader at the Dutton Branch Library and assistance of staff, \A/~tor lino, .Min.n I"'nC!:tc!: fnr I"'nnno,...+inn .40.0. c:.nol.. I"'If ,..,",nc.-+rl If.h'I.,,...lrI ~""ro.oir'l"" +1"\ I"'nn.rihl T,..u..........hit"'\ ,..fC..... ¡;;: . ,- /'~.. /J~....... ~~~^'-,----'" ... -rV ...----,--_..._-- _.~- / / , l' 1--- , / r-m- I f I ----, "L 4"'- --- 4...~"71f,·~------- " ","""" _ ...-~ ~..::::'»,.'!:::::\{~S?=~_ --- -' ' - -~~ "- --- ", ~ .... --~r-:"'~ -- ,-- -.. .., -- - ,.., "'-/" ...~ ..7/ - ----'..1 ___n_.. ;1/-- j ¡ .. ¡r..¡--....-/-- ,.. -~ ,/ " "--.--- -~~.·.r. '.j).~. ?1\':>4~ \1\Z9"'~f"~'\- --' --- <1' (é/~ -------------.--- ,rz:..J . II , .. ,~ ),).: L_.L~1...t\ ','" .... :~------- \--- \ \ ---- \S=~ .. .r] Ij SEP 1 2000 ;··:1 f!~¡ Ontario ,·,,,".,.0 .:1 1 ~ STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON CQnstituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.or9 Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org 2000 Hon, David Turnbull Minister of Transportation 3'd Floor, Ferguson Block 77 Wellesley St. West Toronto, Ontario, M7A IZ8 I 2 August Minister: Further to my August 8, 2000 letter regarding the Municipality of Chatham- Kent's resolution concerning Ontario municipalities recovering costs inclUTed from fire service responses on Provincial highways, please find enclosed fTOm the County of Elgin in support of that resolution, Dear As you know, this is a concern of many municipalities that are continually required to respond to emergency calls on our provincial highways, It is my hope that you will respond to these municipalities and advise them on your ministry's intention with regards to this costly issue, look forward to a copy of that response, I Thank you for your time and consideration, Sincerely, ~~~ Steve Peters, M,P,P, Elgin-Middlesex-London CC: County ofEIgin 450 SUNSET DRIVE ST, THOMAS, ONTARIO N5R 5V1 PHONE (519) 631·1460 FAX (519) 633-7661 Iff ~ ~- '~[Q) AUG 0 I 2000 --------------- MARK G. McDONALD CHIEF ADMINISTRATIVE OFFICER (Mr..) SANDRA J. HEFFREN DEPUTY COUNTY CLERK July 25. 2000 The Honourable David Turnbul Minister of Transportation 77 Wellesley Street West Ferguson Block, 3'd Floor TORONTO, Ontario M7A 1Z8 its Dear Minister: The Council of the Corporation of the County of Elgin passed the following resolution at meeting held on July 25, 2000: "THAT the Corporation of the County of Elgin supports the Municipality of Chatham-Kent's resolution concerning Ontario municipalities recovering costs incurred resulting from fire service responses on Provincial Highways, - Carried. (Signed) Warden Duncan J. McPhai the Municipality of Chatham-Kent is attached for your reference. A copy of the letter from We look forward to your favourable reply, ~ , (Mrs.) Yours truly, )¿/.o. Santl. J, He' Deputy Clerk. SJH/db attachment Honourable David H. Tsubouchi, Solicitor General Steve Peters, M.P,P" Elgin-Middlesex-London Association of Municipalities of Ontario Municipality of Chatham-Kent cc lYIUNICIPALITY OF CHATHAM-KENT LEGAL SERVICES DEPARTMENT ONTARIO. N7M 5K3 FAX: (519) 436-3237 . P.O. Box 640 . CHATHAM. (519) 360-1993 CIVIC CENTRE TELEPHONE: 16,2000 June .-.-- ." '-=~ '-. I 'J bJd -:') "r:nr "·'~I ;1" 6 R""""- ,,~~ . ;5a, JUl rr Association of Municipalities Of Ontario 393 University Avenue Suite 1701 Toronto, Ontario M5G 1 E6 Pat Vanini, Director of Policv and Government Attention Relations Dear Pat: s Chatham-Kent Council at its meeting held on May 15, 2000 considered the attached report from Administration dealing with the remuneration for Fire Service responses on Provincial Highways. After some discussion. the following Resolution was passed: Hi Remuneration for Fire Service Responses on Provincia RE "WHEREAS Municipal Fire Departments throughout the Province of Ontario have responded to incidents on provincial highways for over thirty years; AND WHEREAS emergency responses by Fire Service Departments may involve vehicle fires, motor vehicle extrications. hazardous material responses and medical aid. AND WHEREAS the cost for specialty equipment and training for Fire Service responses on Provincial Highways has been, and continues to be, the responsibility of municipalities, AND WHEREAS the Provincial fees paid for the provision of municipal Fire Department Services on Provincial highways have not been amended since December 1,1990, and such fees are not reflective of actual costs incurred, .' BE IT THEREFORE RESOLVED THAT the Ministry of Transportation develop a long-term policy that allows all Ontario municipalities to recover actual costs incurred as a result of responding to incidents on Provincial highways; AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be forwarded to the Minister of Transportation, the Solicitor-General, local M,P,P.'s, Association of Municipalities of Ontario, the Ontario Association of Fire Chiefs and Municipalities across the Province providing Fire Service to Provincial Highways for their support and endorsement: 998 Centre: (519) 360- Chatham-Kent Calt W \vw. city .t:.hal h¡]m- kent. on.ca Internet 6,2000 June 2 Association of Municipalities of Ontario the the is too late for this Resolution to be dealt with at would ask that the matter be reviewed by While it is understood it AMO Annual Conference, we Board for comment and action In this era of downloading of services, the financial impact of the present cost-recovery scheme on Municipalities across Ontario is significant. We look forward to a positive response to our resolution. to contact hesitate information, please do not require any further you If me. Yours very truly, ?"" Brian W. Knott, Director of Legal Services e-mail: hl;nQttLW.<;itYJ;.hatham-kent.on.ca BWKJrw Mayor and Council Dave Guilbault, Fire Chief Ontario Municipalities cc. , , Enclosure 140.00 Ministère de Ia Santé et des Soins de longue durée Ministry of Health and. LOng-Term Care ~ Orltarlo SÜreau'du ministre toe étagei édjfice Hepburn a.o, ·rue -GrosvenQ~ Toronto ON M7 A 2C4 Tél (416) 327-4300 Téléc (416) 32S'1571 Office' of-the Minister. 10th Floor, Hepbyrn Block 80 _ Grosvenor Street Toronto ON. M7A 2C4 Tel (416) 327'4300 Fax (416) 326"1571 112000 SEP SEP 06i2000 Mr. RienVanBrenk Warden Corp: of the QoLinty of Elgin - Elgin Manor 450$unset Drive St.Thomas ON N5R5V1 Mr,VanBrenk: I am pleasedto advise you that I have approved a b,ase fundingincrea$eof $4,Q29 over your 1999/;ZOOOannucllizedsubsidy,. We are providing additional operating fLindingto all LongcTerm Care. community agencies to enable you to continue to meet the needs of your clients , . . I . . Dear Ministry staff can proVide you w.ith necessary details of yourfÜnding Increase, so please feel free to contact your regional office forfurther information. . The Ministry is also addressing additionalfundihgrequirementsin response to pressures and commitments in the Long-Term Care sector. You w.illreceivemore information on this in the near future I would like to .take this opportunity to conVey my warmest regards and sincere'appreciatión for the considerable contribution you and your volunteers make in the provision of community services, Sincerely, 75;3Q-fl658 Elgin Manor Corp: of the County of Elgin 54 ~ Mrs, Marilyn Fleck, Executive Director, Regionàl Director, SouthWest Region cc: (99/06) 1611';'01 Page 883 02/05 P Mark McDonald 6191 416 97 1 519 633 7661 FAX NO, ASSOCIATION OF?-) AMO TUE 03:35 PM EST 89/12/8822:82:43 SEP-12-00 OFFICE OF THE PRESIDENT Sent Via Fax 326-1571 Ontario The Honourable Elizabeth Witmer Minister of Health and Long-Term Care 80 Grosvenor SI. 10011 Floor Hepburn Block Toronto, ON M7A 2C4 l.ics of 2000 Association September 11 Witmer: At the 101" Association of Municipalities of Ontario (AMO) Annual Conference, several health issues were of great importance to delegates. Delegates approved two important resolutions, The first calls for a province-wide smoking policy and standard and the second calls for the resolution of provincial funding toward land ambulance, I have attached both resolutions for your reference Minister Dear During the discussion on the smoking resolution, it became clear that the issue of second hand tobacco smoke as a health hazard and the impact on the health care system and the need for consistency was given more regard than potential industry impacts, if any. While municipalities have authority to pass bylaws regulating smoking in public places, this is clearly a matter of significant provincial interest in terms of public health and the impact on the health care system, Provincial legislation and regulation would allow for uniformity and consistency across Ontario and would treat like public places in a consistent manner, The Government of Ontario must protect its citizens from the health hazards that result from smoking in public places and workplaces. A province-wide policy is needed and AMO asks that the Province fulfill its health protection responsibilities by implementing a uniform and consistent province-wide smoking polley and standard for public places and work places ..12 55 . M5G 1E6 . ernail: amo@amo.muicom,com 393 University Ave" Suite 1701 Toronto, ON toll free: 1-877-426-6527 . fax: (416) 971-6191 tel: (416) 971·9856 Page ElIH Mark McDonald 1 519 633 7661 FAX NO, ASSOCIATION OF?-> AMO SEP-12-00 TUE 03:36 PM EST El9/12/EIEI 22:El3:29 03/05 P 619 416 971 The Honourable Elizabeth Witmer Mlnistêr of Hêalth and Lon¡¡ Term Care September ii, 2000 Page 2 With respect to land ambLllance funding, AMO is pleased that you have recently committed to an accelerated process to resolve this important issue in a timely manner. I understand some substantial progress has been made on defining approved costs and we are hopeful thelt the government will implement the recommendations that will be forthcoming, We are also looking forward to working with your new Co-chair of the Land Ambulance Implementation Steering Committee, Brad Clark, on other important ambulance transitional matters, Yours very sincerely, lŒ\1~ Ann Mulvale AMO President (2) Attachments Brad Clark, M,P.P., Co-Chair, Land Ambulance Parliamentary Assistant to the Minister Brian Coburn, M,P,P" Parliamentary Assistant, Ministry of Municipal Affairs and Housing Roger Anderson, Co-Chair, Land Ambulance Implementation Steering Committee anel Regional Chair, Region of Durham mplementation Steering Committee and 56 ~ cc: Page 665 Mark McDonald 416 97 1 519 633 7661 FAX NO, ASSOCIATIon OF?-) AMO TUE 03:36 PM EST 69/12/66 22:64:64 SEP-12-00 04/05 P 6191 AMO Resolution # 00-009 PROVINCE·WIDE SMOKING POLICY - of respect to health clearly fall under the mandate of the Government WHEREAS matters with Ontario; and and WHEREAS it is desirable to provide for the regulation of smoking and second-hand smoke for the health, safety and welfare of the public; and has been determined that second-hand tobacco smoke is a health hazard it WHEREAS WHEREAS the Province of Ontario has previously initiated province-wide action through public health programs, air quality targets, the DriveClean program, and by prohibiting smoking on school propeliies; and regulation would ensure a uniform approach THEREFORE BE IT RESOLVED THAT AMO asks the Government of Ontario to move to safe guard the citizens of Ontario from health hazards that result from smoking in public places and workplaces; and WHEREAS provincial legislation and FURTHER BE IT RESOLVED THAT AMO calls on the Government of Ontario to fulfill its health protection responsibilities immediately by implementing a uniform and consistent provincial smoking policy and minimum standard for public places and work places Action Adopted at the AMO Annual Conference on Monday, August 14, 2000 57 Page EIEIG Mark McDonald 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-) AMO TUE 03:36 PM EST 1'19/12/1'11'1 22:1'14:42 SEP-12-00 05/05 P 619 416 971 AMO ReSolution # 00-005 LAND AMBULANCE FUNDING assume half the " did agree to WHEREAS on March 23, 1999, the provinc/al government 'approved cost' of land ambulances , "; and WHEREAS AMO, with the support of the municipa members of the Land Ambulance Implementation Steering Committee (LAISC) have presented funding proposals to the government, and have, for over a year, been asking the Province for a decision on its proposal for what will be funded as "approved costs" and the costs to get to the 1996 service standard; and WHEREAS the government has not responded to these proposals and municipalities need this information to properly plan and budget for this new service, which will be transferred at the latest by the end of this year; and WHEREAS the Province has said that it will not cover the municipal transitional costs for setting up this service, costs which are not accounted for in the Local Services Realignment: THEREFORE BE IT RESOLVED THAT AMO demands that the MinisterofHealth and Long-Term Care either responds to AMO's proposal forfinancial support from the Province that will contribute to munic/palland ambulance services, so that the system is run in the best interest of the public who expects a quality service, or the Province shares its plan to upload the service; and FURTHER BE IT RESOLVED THAT AMO strongly objects to the Province's decision to noteover the one-time transition costs attributable to setting up municipal ambulance service systems Action Adopted at the AMO Annual Conference on Monday, August 14, 2000. . 58 ¡tÆ ~œm" Ontario r,~ r[~~~ ffpt~ ~~~¿1 h'M.'(!~f '," r-":" 'f.} ,"" ~i ~ ¡¡;~:a """"p Bureau du mjnistre Édifice- Ferguson; 3 e étage 77, rue Wellesley ouest Toronto (Ontario) M7A 128 (416) 327-9200 www.mto.gov.on.ca Ministère des' Transports Ministry of Transportation Office of the Minister 3rd Floor West Ferguson Block, 77 Wellesley St, Toronto, Ontario M7A 128 (416) 327-9200 www.mto.gov.on.ca 2000 11 SEP 2000 August 31 ELGIN OF C01F,1"" ..~."h;, l Hefften Mrs, Sandra J, Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI , , Issues III Heftren: Thank you for your letter advising me of the Council's resolution concerning tourism Elgin County, I welcome the opportunity to respond, Dear Mrs, With respect to the 2001 Canada Games, ministry staff trom the Southwest Regional Traffic Office have met with the Canada Games organizers to discuss the sign requirements, The signage that has been proposed for the Games will not be tourism signs, but what the ministry refers to as "special event" signs, If you wish more information on the type of signing being proposed, please contact your local games organizing committee. The Ministry of Tourism and the Ministry of Transportation have worked with the tourism industry to develop an expanded, comprehensive Tourism-Oriented Directional Signing (TODS) system for provincial highways, Ontario has granted Canadian TODS Limited (CTODS) exclusive rights to install and maintain the new system on all provincial highways. As part of our agreement with CTODS, we will not sponsor or support the creation of a parallel system of tourism signing on our highways. If you wish to investigate what opportunities may be available for tourism signing on Hwy 3 within Elgin County, please contact Canadian TODS Limited at 1-888-263-9333, Thank you for bringing the Council's concerns to my attention, Sin rely, 1/ David Turnbull Minister 59 ~ Lisa Hannan, Canadian TODS Limited cc: ~i~ ~......,...... Ontario Ministère de l'Éducation Ministry of Education 11 2000 OF ELGIN ~PNW¡:O'~ u'J.~~"t\, . ,,,;u,,,iJ SEP COUNTY Ministre Édifice Mowat Queen's Park T orcnto ON M7 A 1 L2 Téléphone (416) 325-2600 Télécopieur (416) 325'2608 Minister Mowat Block Queen's Park Toronto ON M7A 1L2 Telephone (416) 325,2600 Facsimile (416) 325,2608 September 6,2000 Ms, Sandra J Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Heffren Heffren, Thank you for your letter advising me of your council's view on the need for a new rural education strategy, A copy of your resolution was also forwarded to me by Steve Peters, MPP for Elgin-Middlesex-London. I apologize for the delay in responding; however, I am pleased to reply on behalf of the government. Ms Dear Our government is committed to funding school boards so that each and every student in Ontario has access to a high-quality education regardless of where that student lives, That is why our student-focused funding formula has special purpose grants targeted to help school boards in rural and remote communities meet the additional costs that result from their location and the unique needs of their communities, These grants include the School Board Administration and Governance Grant, as well as the Small Schools and the Remote and Rural allocations under the Geographic and School Authorities Grant. In the coming school year, an estimated $156 million will be provided to remote and rural boards under the Geographic and School Authorities Grant. On March 9,2000, I announced that these grants would be enhanced for 2000/01 to help small boards with their administration costs and to provide additional funding to support the equivalent of 100 principals for small schools., In addition to these grants, rural boards will continue to benefit from the top-up funding available under the Pupil Accommodation Grant for schools operating at less than full capacity More recently, in the May Budget, my colleague Ernie Eves announced a $600 million Ontario Small Town and Rural Development initiative, which included $23 million in one-time funding for student transportation that focuses on rural and northern communities /2 60 2 The actions outlined above show clearly that this government is committed to a student-focused approach to funding that meets the needs of rural students and their communities, I would like to conclude by adding that, in developing the 2000101 grant regulation, we listened carefully to suggestions from our education partners, both urban and rural, As a result, the Ministry of Education is now reviewing the Remote and Rural allocation, Recommendations from the review will be considered for grant refinements in the 2001/02 school year Thank you again for writing 1 6 . Mr. Steve Peters MPP, Elgin-Middlesex-London cc o ® Ontari News Release Communiqué ,.~'Ä-' ~ cr;. Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing ., ) 2000 I". SEP ('\I~ vt: For immediate release August 10,2000 HARRIS GOVERNMENT ANNOUNCES NEXT STEPS IN OPERATION CLEAN WATER INCLUDING CAPITAL FUNDING AND LONG-TERM STRATEGY Toronto: As another step in ensuring the people of Ontario have safe, clean drinking water, the province is providing significant initial capital support to help municipalities improve their water and sewer treatment facilities, Municipal Affairs and Housing Minister Tony Clement announced today. "As part of our overall, $20-billion infrastructure program, together with municipal, federal and possible private-sector contributions, this initiative will result in three quarters of a billion dollars of new health and safety infrastructure in Ontario's small cities, towns and rural areas over the next two years," "We are helping Ontario communities to comply fully and quickly with the new standards by providing a minimum of $240 million in provincial support for health and safety infrastructure," Clement said, The govemment's investments will flow through the Ontario Small Town and Rural (OST AR) that was announced in the 2000 Ontario Budget. The first priority of the initial round of this five-year infrastructure initiative will be public health and safety, Municipalities will be asked to identify their top public health and safety infrastructure investment priority, The government expects many municipalities will propose water or sewer projects that will bring them into compliance with the new tougher Ontario drinking water regulations and current sewage treatment standards, initiative "Our commitment of at least $240 million will be available to help municipalities upgrade their water systems to comply with the province's new drinking water regulations," Clement said, "The OST AR initiative will target more support to municipalities that lack the ability to pay for infrastructure improvements based on criteria contained in the OST AR application," of2 1 Page 62 2 Mr. Clement also announced that, as part of Operation Clean Water, the advisory board of the Ontario SuperBuild Corporation will guide the development of a long-term water and sewer infrastructure investment and financing strategy, Moving toward full cost recovery for water and sewer treatment services will be a fundamental principle of the government's long-term strategy to ensure that future investment needs are met on a timely basis, The SuperBuild advisory board will work in cooperation with the Ministry of Municipal Affairs and Housing, the Ministry of the Environment, the Ministry of Agriculture, Food and Rural Affairs, the Ministry of Northern Development and Mines, municipalities and other public and private sector stakeholders. The Province will ask the federal government to match Ontario's contribution to OST AR projects through the Canada-Ontario Infrastructure program currently being negotiated, This federal support, coupled with municipal investments, would make at least three quarters of a billion dollars available for water and sewer projects and other public health and safety infrastructure, of "Working together does not mean that one government takes on the responsibilities of another," Clement said, "All governments have their challenges and responsibilities: municipalities are accountable for their water and sewer systems, and need to fulfill their responsibilities to ensure local facilities meet today's needs as well as tomorrow's challenges, The provincial government is responsible for establishing and enforcing regulations and standards to ensure the clean water Ontarians expect. With today's announcement we look forward to working together on shared outcomes for the benefit all taxpayers and ratepayers," -30- John MacMillan Ontario SuperBuild Corporation (416) 325-5620 Page 2 Of 2 63 , For further information, please contact: Flora Cirinna Minister's Office (416) 585-6485 until after January 31, 2001 according to the Ministry of the Environment's schedule will be permitted to submit Option 1 applications (projects to comply with the DWPR)-within four weeks of the completion of the engineering study, Applicants must submit a business case and the accompanying schedule(s) required for their infrastructure proposal. Applicants are required to compiete all components of the business case and the appropriate schedules, The complexity of the business case should reflect the value of the project and the funds required. The rural economic development portion of OSTAR will address non- public infrastructure barriers to economic development identified by the Premier's Task Force on Rural Renewal. Future details of OSTAR- RED are still in the development and approval stages. Information will be 1~~~JlLJfRlt~,ª~p~~F:III forwarded as soon as information is The deadline for submitting released, applications for support for eligible studies under Round 1 is October 6, 2000, This includes the engineering studies required under DWPR, Municipalities planning to apply under Option 2 (Public Health and Safety) must submit a letter of intent by October 6, 2000. The letter of intent should include a brief description of the project, how it meets OSTAR's public health and safety objectives, the total cost of the project and potential partner contributions, A municipal council resolution should be included with the letter, The deadline for submitting project applications for OSTAR Round 1 is January 31, 2001, Applications may be submitted prior to that date, Municipalities whose engineering studies are not due to be completed . 64 1...,.'·.'...'..3.'''.'.....'"0.'....·.N.·.··.T.'. À. ·.R..·.,I.ò.. ·S.M.····.Ã'.Ll.T.·.ÒÌN.·····.~.·. À.·. N..b.·.·. ,·".·.·.".·.'.".'..:.1. .jmhi~U~h()STAR-l DEVEI.()PMENT~ ír"iINFRASTRUCTURE PROGRAM'h¡¡ ,,,K,.c;,.."".......,,.....w._...».M....... ."....','"""." .__......,."..".,.,....,.,'. ,...." "_.....co"',, Enclosed is a news release and other supporting documents regarding the OSTAR infrastructure program, As indicated, priority is being given to municipal infrastructure projects that address public health and safety concerns, The London OMAFRA Resource Centre has received a couple of calls from municipalities requesting information and application forms, Inquiries have also been made on the proposed deadline for application, For information on who may apply, the number of applications that can be submitted to Round 1 and types of eligible infrastructure, please see the application guidebook, QUESTIONS? Call: 1-888-588-4111 OR (416) 325-0424 Email: InfQ@S Valerie Clark London Resource Centre Ontario Ministry of Agriculture, Food and Rural Affairs QV,on.cª to see background information, guidebook and schedules. 667 Exeter Road London, Ontario N6E 1L3 The schedules are as follows: Schedule A: Water Engineering Study Projects OR Water Construction Projects Schedule B: Water Works Projects; construction, efficiency studies, optimization studies, private systems studies, environmental study reports Schedule C: Sewage Works Projects; construction, optimization studies, private systems studies, environmental study reports Schedule D: Municipal Groundwater Management Studies Schedule E: Bridges and Related Structures (e.g. large culverts) Schedule F: Other Studies Telephone: 519-873-4086 Fax: 519-873-4062 Email: valerie.clark@ omafra.gov.on,ca ® Ontario ® Ontario Backgrounder Fiche d'information Building Ontario's Future with OSTAR Through SuperBuild, the Ontario Government is investing in priority infrastructure such as water, wastewater and flood control management facilities to ensure that Ontario's citizens continue to enjoy drinking water that is safe and reliable, nitiatives designed to build Ontario's future In the 2000 Ontario Budget, the government announced three new infrastructure initiatives to build for the province's future, These infrastructure initiatives are One of three 2000 Budget (OSTAR) (for nitiative $1 billion SuperBuild Millennium Partnerships Initiative $300 million Sports Culture and Tourism Initiative $600 million Ontario Small Town and Rural Development infrastructure and economic development) 1, 2, 3, Public health and safety is OSTAR's priority in the first round of investments be investing in projects that the government's top priority wi In the first OSTAR funding round, address public health and safety, Who may apply? All upper and lower tier municipalities in Ontario may apply, except for the municipalities in the Greater Toronto Area, the new City of Hamilton, the Region of Waterloo, the new City of Ottawa, the new City of Greater Sudbury, the Region of Niagara, the City of Thunder Bay, the City of London and the City of Windsor, These large urban areas will be eligible for SuperBuild's Millennium Partnerships initiative, Notwithstanding the ineligibility of large urban areas, municipalities with a population of less than 100,000 in any of the regional municipalities in the Greater Toronto Area or in the other eight large urban areas listed above are eligible to apply to OSTAR, Local Services Boards in Northern Ontario are also eligible to apply, In some circumstances, the lead applicant may be a non-governmental or private sector organization rather than the municipality itself, In these situations, the municipal council must endorse the application as its highest public health and safety priority, Through OSTAR, the province wi Help municipalities improve infrastructure in Ontario's agricultural and rural areas, smal towns and small cities Solve infrastructure problems with a focus on health and safety priorities (health-related water and sewer projects, bridges) Encourage wider scale infrastructure projects and inter-municipal cooperation Invest senior government funding to help municipalities with ability to pay challenges, , 65 c c c c OSTAR Criteria To qualify for provincial investment, proposais must demonstrate: There is a demand or need for the project Specify the condition of the existing asset The cost-efficiency of the infrastructure solution proposed The quality of the financiai plan, induding a plan to recover full operating and capital costs through service charges where appropriate c c c c Other considerations: Amount of private or other public sector partner contribution Innovation - new and better ways of providing infrastructure (e,g, inter-municipal projects) Strong financial and long-term management plan Priority projects identified by Ministry of the Environment inspections will automatically be treated as the municipality's top priority Each municipality's ability to pay will be considered when determining the appropriate provincial funding share c c c c c Proposals must focus on investments that improve economic development and quality of life with a focus on health and safety priorities, Examples may include: Water and sewage Municipal bridges Municipal dams and storm sewers Roads, bridges and ferries - important c c c c economic and regional links OSTAR's Application Process Details are to be made available to municipalities in the coming weeks, 66 ~ 30 For further information John MacMillan Ontario SuperBuild Corporation (416) 325-5620 ® Ontario Backgrounder Fiche d'information August 10, 2000 nfrastructu re n9 In our Public Health and Safety nvesti Provincial Commitment The Province will commit at least $240 million over the next two years to support public health and safety infrastructure priorities in small town and rural Ontario under Round 1 of OST AR, Total Expected Investment The Province is asking the federal government to match Ontario's contribution to each approved OST AR project through its Canada-Ontario Infrastructure Program currently being negotiated. in a total result wi It is estimated that the Provincial $240 million commitment investment of $750 million Cost-Sharing Formula Senior government (provincial and federal) support will be determined based on a municipal ability-to-pay formula. This means that the level of support for projects wi be different for municipalities based on their ability to pay, The Province is asking the federal government to contribute half of the senior government share as determined by the formula, Capital Costs of Compliance with New Drinking Water Protection Regulation The current estimate of total capital costs for municipal water systems to comply with the new Drinking Water Protection Regulation is $220 million. be cost-shared based on the ability-to-pay formula described 67 . This $220 million wi above. Public Health and Saféty Infrastructure Over $500 million will be available for other municipal public health and safety priorities in Round 1 of OSTAR ($750 million total less an estimated $220 million to comply with DWPR), These municipal priorities are expected to include other water and sewer projects and municipal bridges requiring rehabilitation, If more than $220 million is required to comply with the new water regulations, the additional funds will be available from the remaining $500 million for public health and safety needs, . $9 Billion Estimate of Water and Sewer Infrastructure Needs There are many estimates of Ontario's infrastructure needs with varying degrees of reliability, The $9 billion estimate frequently cited in media reports is derived from an estimate of water and sewer needs contained in an industry journal (Environmental Science and Engineering) published in 1995, This journal article is just one of many sources of infrastructure needs estimates, The article attempts to estimate the total water and sewer infrastructure investment required in the province from all funding sources (federal, provincial, municipal, other), . This estimate or the way it was calculated were never endorsed or published by the Ontario Jobs and Investment Board, As part of developing a sound long-term strategy for water and sewer infrastructure, the government will undertake research and analysis so we are better able to determine our investment needs. -30- 68 , For further information: John MacMillan Ontario SuperBuild Corporation (416) 325-5620 ® Ontario Backgrounder Fiche d'information August 10, 2000 nvesting In our Public Health and Safety Infrastructure Provincial Commitment The Province will commit at least $240 million over the next two years to support public health and safety infrastructure priorities in small town and rural Ontario under Round 1 of OST AR. Total Expected Investment The Province is asking the federal government to match Ontario's contribution to each approved OSTAR project through its Canada-Ontario Infrastructure Program currently being negotiated, . in a total result wi It is estimated that the Provincial $240 million commitment investment of $750 million Cost-Sharing Formula Senior government (provincial and federal) support will be determined based on a municipal ability-to-pay formula. This means that the level of support for projects wi be different for municipalities based on their ability to pay, The Province is asking the federal government to contribute half of the senior government share as determined by the formula . Capital Costs of Compliance with New Drinking Water Protection Regulation The current estimate of total capital costs for municipal water systems to comply with the new Drinking Water Protection Regulation is $220 million be cost-shared based on the ability-to-pay formula described 69 ~ This $220 million wi above, o ® Ontari Backgrounder Fiche d nformation August 10,2000 Ontario's long-term strategy for safe reliable infrastructure On August 8, 2000 Premier Mike Harris and Environment Minister Dan Newman announced Operation Clean Water, an action plan to focus province-wide efforts to improve water quality and delivery in the province, This included high water quality standards, frequent testing, prompt reporting and tough penalties, On August 9, 2000 Environment Minister Dan Newman launched a consultation on testing and reporting requirements for small waterworks, This action will look at what small waterworks (those using less than 50,000 litres of water on a given day and serving five or fewer residences) can and should do to safeguard the drinking water they make available to the public, Today, as part of the Harris government's action plan to improve water quality, Tony Clement, Minister of Municipal Affairs and Housing, announced immediate infrastructure investments that focus on water safety as well as a long-term water and sewer infrastructure investment and financing strategy, nvestment and financing strategy Over the past few years a number of challenges and questions have arisen about how to make the necessary investments in Ontario's water and sewer infrastructure, Among those questions are: The need for a water . What is the true cost of providing infrastructure services versus what consumers and businesses currently pay? · How does what we pay for water, and what it costs to provide water and sewer services, affect the conservation of this precious resource? c How can new technologies help in providing clean, safe, water and water- related infrastructure? · With Operation Clean Water, the government has taken action on improving immediate water quality and delivery in the province, But over the long term, 70 , · the government also wants to ensure that municipal infrastructure continues to provide the people of Ontario with clean, safe drinking water and environmentally responsible sewage treatment. And part of that long-term strategy involves meeting the municipal challenges of investment and financing, Principles for the government's long-term strategy The following principles should help guide the development of a long-term water and sewer infrastructure investment and financing strategy Moving to full-cost recovery as quickly as possible to help finance water and sewer infrastructure and to promote conservation, This means that enough money is coming in to afford operation of a municipal water and sewer system, and to finance the costs of future upgrades and expansion c Senior government financial support should be based on a city, town or rural area's ability-to-pay, · Good planning, accounting, financing and capital asset management practices, After all, when you own a house yoù need to save for the future, plan for additions, and make sure you can afford its upkeep over the life of a mortgage - that needs to happen with water and sewer systems too, · up-to-date water and wastewater Use the best, most cost-efficient and most treatment technologies · smal might come from rather than single, Cost savings and other service quality benefits that introducing area or region-wide servicing systems, water and sewer systems will be explored, · Make sure there is good, accurate information on the state of repair of the province's and each municipality's water and sewer infrastructure investment needs and priorities. This makes for good decisions by all governments, · Look at the appropriate roles for different levels of government and the private sector in providing, operating and/or financing water and sewer infrastructure, · The government's water investment and financing strategy team The Ontario SuperBuild Corporation's Board of Directors has been asked to work 2 1 7 with the Ministry of the Environment, the Ministry of Municipal Affairs and Housing the Ministry of Agriculture, Food and Rural Affairs, the Ministry of Northern Development and Mines, municipalities and other private and public sector stakeholders to guide the development of a long-term strategy to finance Ontario's water and sewer investment needs. The Board of Directors of the Ontario SuperBuild Corporation and its partner ministries will also assemble information that helps determine Ontario's future public infrastructure investment needs and investment priorities, Members of the SuperBuild Board have expertise in the management, operation and financing of several leading Canadian and multinational firms, They will complement their expertise by drawing on others with technical and policy skills as they steer the development of a long-term strategy to finance Ontario's water and sewer investment needs. The Board provides advice to the Minister of Finance and the Cabinet Committee on Privatization and SuperBuild on infrastructure financing and public-private partnerships, The government will also ask the federal government to match Ontario's support for municipal water and sewer infrastructure and other public health anctsafety investments through the Canada-Ontario infrastructure program. ThX~ program is currently being negotiated. .' -30- 72 3 more information, please contact: John MacMillan Ontario SuperBuild Corporation (416) 325-5620 For Town and Rural Development (OSTAR) Infrastructure Program \. ® Ontario SuperBuild Ontario Small Public Health and Safety Application Guidebook Round 1: 73 August 2000 ~ The Ontario SuperBuild Corporation 7 Queen's Park Crescent 6'" floor, Frost Building South Toronto, Ontario M7A 1Y7 Tel: 1-866-306-7827 Fax: (416) 325-8851 Ernail: Info@SuperBuild,gov,on,ca Notwithstanding the ineligibility of large urban areas, municipalities with a population of less than 100,000 in any of the regional municipalities in the Greater Toronto Area or in the other eight large urban areas (listed above) are eligible to apply to OST AR. 5 Guide ng A Proposa to cant itt Appli Subm Local Services Boards in Northern Ontario are also eligible to apply. The Ontario Sma Town and Rura Development (OSTAR) Infrastructure Program n some circumstances, the lead applicant may be a non-governmental or private sector organization rather than the municipality itself, In these situations, the municipal council must endorse the application as its highest public health and safety priority, The purpose of the SuperBuild OST AR Infrastructure Program is to improve the quality of infrastructure in Ontario's agricultural and rural areas, small towns and small cities, SuperBuild's objectives for OSTAR include How many applications can be submitted to Round 1? Addressing infrastructure investment needs including public health and safety priorities; nvesting in strategic infrastru.cture projects that support rural and urban economic development; · · only one application Each municipality may submit in Round 1 Finding new and better ways to finance and deliver infrastructure, including greater use of public-private partnerships; and, · An application will normally consist of one project. If projects are reasonably related to each other, an application may include more than one project. Improving infrastructure planning and management. t If a municipality has to improve more than one water system in order to comply with the new Drinking Water Protection Regulation (DWPR), can include all of the projects in its application, · OSTAR is a five-year, $600 million program, Several rounds of funding will take place, The timing, purpose and funding for each round wi announced prior to the round, If a municipality chooses to include more than one similar project in its application (Le" several bridges), the quality of the business case for the application as a whole will be evaluated, be OSTAR is public health The priority for Round 1 of and safety infrastructure What kindsöf infrastructure are eligible in Round 1? the 1 All projects must create or improve public infrastructure and must be consistent with public health and safety priority for Round n Municipalities may choose to apply for funding to comply with the DWPR or with orders from the Ministry of the Environment (Option 1: Compliance All upper and lower tier municipalities in Ontario may apply, except for the regional municipalities the Greater Toronto Area, the new City of Hamilton, the Region of Waterloo, the new City of Ottawa, the new City of Greater Sudbury, the Region of Niagara, the City of Thunder Bay, the City of London, and the City of Windsor, These large urban areas will be eligible for SuperBuild's Millennium Partnerships initiative, Who may apply? 2 7L1 " Ministry of the Certificate of Approval and/or Environment policy; or, with' DWPR) or for another public health and safety priority (Option 2: Public Health and Safety), The approval process will be non-competitive for Option 1 and competitive for Option 2, , the A significant number of individual septic systems are contaminating surface and/or groundwater or causing sewage to pond on ground surface, · A municipality may only appiy for infrastructure projects in its area of responsibility (Le" a municipality that does not have responsibility for water services may not apply for a water project) Transportation structures Eligibility criteria include: A bridge or structure (e,g" a large culvert) tha does not adhere to the requirements of the Bridges Act, the Highway Traffic Act, the Public Transportation and Highway Improvement Act and associated regulations amended in 1997: · Compliance with DWPR 1 Option Bridge deficiencies (Le" extent below current standards) that limit traffic volumes or permissible vehicle weight or create unsafe conditions, · For a bridge project to be eligible, all bridges within a municipality must have been inspected in aCcordance with the Ontario Structure Inspection Manual (required every two years) and the need for major repair or reconstruction verified through the inspection, Note: The DWPR requires a mandatory municipal engineering study of the existing water supply system and treatment process, This study will identify any capital projects needed to compiy with the new reguiation, Capital projects to comply with any other orders issued by the Ministry of the Environment may also .be submitted under Option 1 Other public health and safety projects Municipalities may choose another public health and safety priority for Round 1, These priorities could include: Any municipality that needs to undertake capital projects to compiy with the DWPR or with any other orders issued by the Ministry of the Environment (e,g" Director's Orders, Control Orders) must either submit those projects as its application to OST AR or agree to undertake the projects without Provincial assistance (in order to apply under Option 2), Public Health and Safety Water and Sewer Systems Option 2 Municipalities may submit water and sewer infrastructure projects to address current or foreseeable human health issues where: Projects to remedy unsafe municipal building conditions (excluding sports, cultural, and tourism faciiities because those projects will be eligible for the SuperBuild Sports, Cuiture and Tourism Partnerships initiative): or, · Contaminants are above Maximum Acceptable Concentrations, as defined by Ontario Drinking Water Standards, in treated drinking water systems; · Other public health and safety infrastructure projects identified by a municipal council (e,g providing barrier-free access, disaster prevention relating to structures such as dams and storm sewers), · Drinking water is contaminated at the water suppiy source and/or due to current treatment processes; · Note: The business case for other public heaith and safety prejects should cleariy describe Municipal sewage treatment plant discharges chronically exceed effluent criteria specified in a · 3 75 ~ Municipalities are encouraged to consider innovative solutions such as area-wide water servicing systems or county-level servicing models, and quantify the risk to public health and safety arising from the current situation and identify options for remediation, resolutions What municipal counci are required? Projects required to comply with DWPR or orders from the Ministry of the Environment will be considered the highest priority under the OST AR program How will the size of the grant be determined? The municipal councilor the appropriate loca authority, such as Local Services Boards in Northern Ontario, must pass a resolution that the application submitted is its highest public health and safety priority, The Province will apply a cost-sharing formula to determine how much assistance a municipality is eligible to receive, If the applicant is a non-governmental or private sector organization rather than the municipality itself, such a resolution is still required, The cost-sharing formula will adjust the municipal share based on municipal ability-to-pay and the participation of the federal government. The formula will take into account: If the municipality needs to undertake capital projects to comply with the new water regulations but wishes to submit a different project to OSTAR, it must obtain agreement from the Ministry of the Environment on the adequacy of its plan to comply with the DWPR and pass an appropriate municipal council resolution assuming financial responsibility for the required projects, and Variables that infiuence a municipality's ability- to-pay, including its financial capacity in relation to other municipalities. Estimated total project cost: . . The Province is seeking the federal government's participation in the OST AR program through its Infrastructure Canada program, Projects approved by the Province will be referred to the federal government for funding under the Canada-Ontario Infrastructure Program, be used to evaluate The technical quality and innovative features of the project; be used to evaluate proposals The need for the project; What criteria wi proposals? Six criteria wi · If the federal government chooses not to participate, the Province will still provide its share as determined by the formula The cost-efficiency of the proposed infrastructure · Municipalities will be required to provide any data needed by the Province to calculate its share under the formula, contributions; The quality of the financial plan for the project: and, Partner · · · The adequacy of the municipality's long-term capital asset management plan for the project, including plans to recover the full operating and capital costs through water and sewer service charges where appropriate, · 4 76 chosen through a competitive process, or the supplier is expected to provide specialized expertise that is not otherwise readily available Where professional services are used, evidence of a contract may be required, OSTAR Ineligible costs The following costs are not eligible for funding: What costs are eligible? Eligible investment expenditures must be directly related to the project and be expenditures that would not have otherwise been incurred by the applicant Eligible Costs c General feasibility studies or other costs not directly related to the proposed project; · n general. eligible costs include: Acquisition of fixed capital assets including all applicable taxes but excluding any tax rebates for which the applicant is eligible; · Costs related to the operation and maintenance of capital assets; · Business planning costs directly related to proposed capital project: the · Costs associated with obtaining a necessary approval (e,g" updating an existing Certificate of Approval); and, · Professional fees (design, engineering, legal and accounting): · Land acquisition costs Are studies to determine needs eligible? · Transportation and delivery costs: nstallation and renovation costs: Specialized project; · · To meet the program requirements for identifying cost-effective and innovative solutions, the cost of studies that are directly related to the proposed project will be considered eligible expenses under the OSTAR program, The following studies are eligible: training costs directly related to the management fees; and Project · · The municipal engineering study required under the DWPR: · Certain studies directly related to the project. Expenditures must be actual cash outlays to third parties that can be documented through paid invoices or receipts, Evidence of payment (e,g" cancelled cheques and/or bank statements) and supporting documentation must be made available for administrative purposes to the Province and maintained for audit purposes, · A study of water efficiency and system optimization, and area/joint servicing arrangements management studies: Groundwater · Costs must not exceed fair market value, Satisfactory evidence demonstrating that the cost of services does not exceed fair market value may be required, · related Studies related to demonstrating the need for a bridge repair or reconstruction (i.e" traffic volumes and vehicle weights): and, Environmental assessments and studies · · Where the value of sub-contracts for work or services exceeds $25,000, applicants must demonstrate that a competitive process has been used, At least three written tenders must be obtained, unless the supplier has previously been 5 77 , available upon request from SuperBuild or the field offices of the ministries listed at the end of this guide, Risk assessment and technical studies (i.e. relating to disaster prevention structures such as dams and storm sewers), · The deadline for submitting applications for support for eligible studies under Round 1 is October 6, 2000. This includes the engineering studies required under DWPR. Municipalities planning to apply under Option 2 (Public Health and Safety) must submit a letter of intent by October 6,2000. The letter of intent should include a brief description of the project, how it meets OSTAR's public health and safety objectives, the total cost of the project, and potential partner contributions, A municipal counci resolution should be included with the letter, the approval process work? Project proposals received by SuperBuild will be evaluated by technical staff from the following ministries: Howw Environment (DWPR, water and wastewater); · Transportation (bridges and structures) Municipal Affairs and Housing and Natural Resources (disaster prevention): and, · · The deadline for submitting project applications for OSTAR Round 1 is January 31 2001, Applications may be submitted prior to that date. Other ministries according to the nature of the proposal. · The Ministry of Northern Development and Mines will be consulted in the review of all applications in Northern Ontario, Municipalities whose engineering studies are not due to be completed until after January 31, 2001 according to the Ministry of the Environment's schedule will be permitted to submit Option 1 applications (projects to comply with the DWPR within four weeks of the completion of the engineering study, The applications will be assessed according to SuperBuild's evaluation criteria for the OST AR program, Following the review of the applications, final decisions on the level of funding for Round 1 and the applications to be supported will be announced, Applicants must submit a business case and the accompanying schedule(s) required for their infrastructure proposal. Schedules will be available by August 28, 2000 on the SuperBuild web site or upon request from SuperBuild or the field offices of the ministries listed at the end of this guide, Applicants are required to complete all components of the business case and the appropriate schedules, The complexity of the business case should reflect the value of the project and the funds required, be a Successful applicants (and their partners) wi required to sign a Letter of Agreement (i.e contract with the Province of Ontario), The business case for the project should include the following material: Title Page listing the name, address, date prepared, contact name, telephone and fax numbers, and e-mail address, 1 the SuperBuild ov,on.ca) and is Applications may be submitted to: The Ontario SuperBuild Corporation 61h Floor, Frost Building South 7 Queen's Park Crescent, Toronto, Ontario M7A 1Y7 Tel: (416) 325-0424 or 1-888-588-4111 Fax: (416) 325-8851 Email Info@SuperBuild, to apply? How oV.on,ca 6 78 , of the successful and timely completion of the project are required, Contingency plans covering all key risks to the project should be included, sections and page I 2. Table of Contents listing a numbers. 10, An Impact Statement clearly describing the benefits and any potential adverse effects of the project. A Project Summary, describing what the project proposes to accomplish, why it is needed and how it meets OSTAR's public health and safety objectives, 3 A Financial Plan detailing the sources and uses of funds for the project. Sources include the applicant, non-governmental partners (the source of all donations, sponsorships or other partner funding must be identified), other governments (municipal, provincial and federal), and the funds expected from OST AR, Contributions must be classified either as cash or in-kind (non-cash contributions to the project by the applicant or others), Totals must be provided, In-kind contributions will not be counted towards an applicant's share, A detailed budget describing each of the major costs must be included, A cash flow statement must be included, The Objective(s) of the proposed project and how they relate to the objectives of OST AR. 4 11 An Applicant Profile including the names, addresses, and contact information for all partners (individuals, businesses, organizations, communities) in the proposed project. Describe each partner's role, -experience and capabilities related to infrastructure projects and their financial contributions (cash and in-kind), 5 A Needs Assessment outlining the research conducted and evidence of the need for the project. 6 A Technical Analysis, which identifies and explains 7 12, Any municipal counci required, resolutions that are 13, Other Required Information that may be requested as part of the application The technical features of the project in clear, easy-to-underständ language · a, Proof of ability to raise other funds; b, Proof of ability to cash flow the project; c, Proof that the required permits and approvals have been obtained: and, d, Copies of the most recently reviewed or audited financial statements for all project applicants, 14, A Long-Term Capital Asset Management Plan for the infrastructure created or Improved by the project, demonstrating that your municipality will ensure that funds are provided for the operating, maintenance and future replacement of the infrastructure and that full costs are recovered through service charges where appropriate, Why the proposed project is the best technical solution Why the project is the most cost-efficient solution, A Detailed Project Work Plan, including a description of key milestones and activities, activity locations, timelines and costs. Indicate the knowledge, skill and expertise of required project staff and management and the roles and responsibilities that they will be assigned, Include knowledge and skill sets of consultants or any other technical experts contributing to the project. The innovative characteristics of the proposed project; and, · · · 8 Please submit five (5) unbound copies of the complete application to SuperBuild, The complete application includes the business case and any Performance Measures, including a list of performance objectives for the project and a plan for their measurement. Suitable measures 9, 7 79 . Northern Development and contact the Ministry of Mines. accompanying schedules required for the project. Keep a copy for your records. Allow approximately six to eight weeks for the review of your application, Confidentiality Application forms and supporting material submitted to the Province of Ontario will be subject to the Freedom of Information and Protection of Privacy Act. Any information submitted in confidence should be clearly marked "CONFIDENTIAL" by the applicant. Inquiries about confidentiality should be directed to SuperBuild, Should you require additional information abou OST AR, please contact SuperBuiid or the field offices of the Ministry of Agriculture, Food and Rural Affairs, the Ministry of Municipal Affairs and Housing, or the Ministry of Transportation, or the Environmental Partnership Branch of the Ministry of the Environment. In Northern Ontario. pi ease 8 Protection Regulation 80 Water of Application Schedules Projects to Comply with the Drinking Water Construction Projects Sewage Construction Projects Groundwater Management Studies Bridge Projects and Related Structures Applications for Other Studies Schedule A, Schedule B, Schedule C, Schedule D, Schedule E, Schedule F, List Page EJEJ2 _____'P, 01 Municipalities of Ontario CLERK-Elgin Co 416 971 6191 Am. 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-> AMO 05:25 PM EST 18:54 SEP-15-00 FR EJ9/15/EJEJ 22 993 UnlvBnllt)'Avonue, $u1tu 1701 Toronto, ON MGG 1 Ee (416) 971-9858 -,..: (416) 971~'le1 _man: .moCamo.munlcam,oom T.' on For Your Onformati Members of Council To the attention of the Clerk and Council, Please ensure that copies of this are distributed to all September 15, 2000 FYI - 00/030 mmcdiate Attention For tation Consu Budget 2001 AMO Has Say In Federa AMO sends brief to the Federal Standing Committee on Finance as part of its consultation on the Federal 2001 budget. ISSUE BACKGROUND AMO sent a submission today, entitled, 'Considerations Forthe 2001 FederaI6udget', to the Federal Standing Committee on Finance. This was in response to the Standing Committee's invitation for input into Its consultation process on the next Federal Budget. In the submission, AMO argues that the Federal Government should assume a leadership role in investing in infrastructure and in promoting policies that protect the health and safety of Canadians, "with the growing national economic dividend, now is the time to move forward on a dedicated reinvestment plan to improve infrastructure and human services, to protect the environment and public health and safety", AMO also stresses the extreme financial and planning pressures that Ontario's municipalities are currently facing, " More and more costs that have traditionally been covered by income tax are now being covered by property taxation and the assessment base..,and as everyone knows, assessment does not correiate with ability to pay", to support financia predictable sustained initiatives, and to provide AMO calls on the Federal Government municipalities in four major areas: 1) water and sewage infrastructure 2) transport and transit infrastructure 3) affordable housing and support for children 4) contaminated sites redevelopment. the health and Through such support, AMO suggests, the Federal Government will be protecting safety of Canadians and promoting economic prosperity in our communities, the MUNICOM can be found on Federal Budget' ACTION: AMO's 'Considerations for the 2001 web site , at www.municom.com or ..---.-- This inlormation is ovailablo through AMO's subscription based MUNICOM network at www.municom.com. PatVanini, Director of Policy and Government Relations, at ox!. 341 Nicola Crawhall, Senior Policy Advisor at ex!. 329, (416) 971-9856 . 8 -----....,..-. contact 416-971-9856: For transmission problems, contact: For more information Page 883 p, 02 ~"""",,,,,,-~.,,,,.. -. Municipalities of Ontario CLERK-Elgin Co 416 971 6191 £M. 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-> AMO 05:26 PM EST 89/15/8B 22:19:38 SEP-15-00 FR S93 Un!V9~tty Avonu., Sulhl17C1 Toronto, ON M6G 1ee (418) 971·9866· rax: (418) 971-6191 em.lI: .mo@lImo.munlcom.com Tol on For Your Onformati Members of Council To the attention of the Clerk and Council. Please ensure that copies of this are distributed to all September 15, 2000 FYI- 001031 mmediate Attention For ons Adopted at the AMO Conference 2000 Resolut the following resolutions were adopted Resolution # 00-001 - New Municipal Act To acquire provincial commitment for a new and improved provincial municipal relationship as developed and enshrined in a new Municipal Act. As well AMO is seeking provincial support for a collaborative process to develop a new Municipal Act that recognizes municipalities as an order of government. AMO calls on the Province to commit that any new legislation, which negatively affects municipal governments' power and authority, not be introduced until a new Municipal Act is in place, At the AMO Annual Conference 2000 Resolution #00-002 - Electricity Restructuring To reinforce AMO's desire to find solutions to Bill 100 so that it will not proceed, AMO will proceed with discussions in order to find a way to mitigate the impacts of Bill 100, AMO calls on the Province to reimburse municipalities for their costs if Bill 100 proceeds to Third Reading and Royal Assent. Resolution #00-003 - Waste Diversion Urges the Provincial Government to work with the Waste Diversion Organization and put into place a regulation that creates a level playing field for industries' contribution to ensure sustainable support for municipal waste diversion activities, . Resolution #00-004 - Water Protection To elicit the provincial government's response immediately to AMO's Action Plan for Protecting Ontario's Water. It calls on the federal and provincial governments to accelerate discussions on the Canada-Ontario Infrastructure Program agreement and to increase their level of funding support given the significant increases in their revenues Resolution #00-005 - Land Ambulance Funding To call on the Minister of Health and Long-Term Care to move expeditiously on resolving the funding questions and to convey objections to the Province's decision to not fund the one-time transition costs attributable to setting up municipal ambulance service systems, ./2 --.-----.--- ..~ 82 .. Page BB4 p, 03 ...~- -',=" CLERK-Elgin Co FAX NO, 416 971 6191 Resolutions AdOptee at me Alvrv .......UIILC¡ 1;:1 IVV ........"'... 1 519 &33 7&&1 ASSOCIATION OF?-> AMO SEP-15-00 FR 05:26 PM Member Communication" FYI EST B9/15/BB 22:2B:22 Resolution #00-006 . Social Housing Devolution, Affordability & Risk Protection Calls on the provincial gov(;rnment to protect municipalities from all financial risks by flowing, in a publicly accountable manner, all federal social housing funds to cover present and future risks, AMO seeks the Province's concurrence to provide municipalities the needed powers and resources to increase the supply of new affordable housing and the powers to manage and preserve the affordable housing stock, the Resolution #00-007· Post 2000 Strategy For The 10-5-5 Capping Program Calls on AMO to advocate the municipal exit strategy as solid, workable advice and calls on Province to share its implementation strategy and time table, Resolution #00-008 - Revised Ontario Works Employment Funding Model Seeks 100% funding for all transition and diversion costs associated with the revised Ontario Works Employment Assistance Funding Model. AMO asks that the Province revisit the model in consultation with the municipal sector. Resolution #00-009 - Province·Wide Smoking Policy Delegates voted in favour of urging the provincial government to develop a uniform and consistent provincial policy and standards related to smoking In public places and work places, 11 calls on the Province to fulfill its health protection responsibilities by undertaking this policy work. . Resolution #00-010 . Child Care Fee Subsidies Calls on the province to reinstate Regulation 262, Section 68, to the Day Nurseries Acl which will allow municipalities to use contributions from parents receiving subsidies as part of the municipal share of child care, . Resolution #00-011 - The Canadian Environmental Assessment Act (CEAA) Calls on the Federal and Provincial Ministers of the Environment to ensure that the five-year review of the CEAA is implemented in a consistent and predictable manner that does not intrude in the jurisdictions of other orders of government. The goal is to create a bi-Iateral environmental assessment agreement that encompasses future projects and sets protocols for those projects that have already received EA approvals from one order of government. Copies of the resolutions as adopted and the summary Background information are only available on-line at www,amo,on,ca or www,municom.com, A hard copy of the adopted resolutions will be included in the Conference Proceedings which is to be mailed out to all registered municipalities in the fOliowing weeks, Given the bulk of the package, faxing is not possible, -~ .----- 83 (416) 971-9856 For transmission problems, contact: The Learning Partnereöhip would like to acknowledge and thank our eöponeöoreö and eöupportereö - Scotiabank Group, The Document Company XEROX, HRDC Canada Minieötrieeö of Education in the Provinceeö and Territorieeö The Learning partnereöhip of Britieöh Columbia, Coeöeöette Communication-Marketing OPSIS Communicationeö, Tiny Giant Magazine and the thou rg¡;¡nizing on the ground: Sta ··'..··<ôoIBoard officeeö íeåc9~pthe country. Take Our Kids to Work™ is sponsored by The Learning Partnership, a non-profit organization which builds strategic a Iliances and fosters coliaboration among its members who represent school boards, government, teacher and community groups, and many of Canada's largest corporations and employers, The Learning Partnership is committed to providing challenging learning opportunities for students, to strengthening publicly funded education, and to helping bring about a strong and productive learning society in Canada, Q'b±JIddht;J' ,bQ® . ,'.. .' ". .,.,. ',..., -. ' .,.,!" ", '.:' ., . ',' ,-. . ~ -. -., -.". '., .-,'.": ..11;.. ' . THE LEARNiNG PARTNERSHIP p,o, Box 79, 1 Dunda. S~reet We.~. Toronto, ON, MBG 123 Tel: (416) 204-4478 Fax: (416) 204-4378 Toll free ho~line: 1-800-790-9113 www.t.lp.on.ca , ,'. # . ,,, - ~ , , '-' ~ , . . .. .",. . , ~. I .. ~ ..'., ... I . ., 1\ .. \ _ t.. ® ~:~- .. ., I , , , ". .' ..'.' EP 1 8 2000 THE LEA R N I N G PAR TN E R 5IiJJjC,[¡:~'-·~'·"L.?1~.¡,." Workplace Guide In one way or another, all of us have become aware of and been affected by the profound changes affecting the way in which work is being done, Not only are we having to change our perceptions of the contemporary workplace and of the worker, but we are also being forced to rethink the concept of career, Career development is now viewed as complex, multidimensional and lifelong-a continuous journey of learning, experiencing, working, living, discovering and changing, Since 1994, The Learning Partnership's Take Our Kids to Work~program has become a part of that journey for Canadian students in their Grade 9 year, In fact, the program has allowed the entire community-parents, relatives, friends of families, teachers, other educators, and people in workplaces of every kind- to playa part in the career development of young Canadians through a three-part process that involves preparing the students, giving them ajob shadowing experience and following-up with them after the day as part of their on-going learning, This guide is intended to help get workplaces and employees on board for the first Take Our Kids to Work~ day in the new millennium, It complements an existing 28- page Workplace Guide and other resources that can be found on TLP's website (www.tlp.on.ca). We encourage people to look at the other resources availabie on our website as they prepare to receive students into their workplaces, National Take Our Kids To Work DayTM Wednesday, November 1, 2000 Be kind. One of them may grow up to be your boss. We recognize that Canada is a large and diverse country and that communities have different challenges regarding work such as seasonal employment or higher rates of unemployment, Where those challenges exist, we encourage workplaces and communities to adapt the concepts for this program to their realities finding creative ways to work with their schools and teachers in helping students in their journeys of exploration and discovery, Thank you for your support. Good luck and have fun with your students. Key Program Goals ,~,\":,--<,-,-,.-: :'< -< -,-: P-".' <_'_ _' '__. _",' "",'_:' - _:,~-: .- - '_-,_ _,-'_' '< ;.,In(,-QI¡'ètnèfamily;th~'schoòl and .' ?l~~J~~{:,sU~d~~~~~1i~~a;i~~~~~( , jobs in tne context of a working . . 'comqìunity . '. . . ~ ohèlr students make the link betwèen ·~:':their education and their futures :.J"ilþ,w Stu'dènts to bègin an expioratlon ;;ofwhat they themseives enjoy doing. ,ó ;emphasize the increased importance of '.'·cóntinuòus ¡We-long léarning in pursuing " :èareeropportunities ..' . fóstèr understanding and co-operation , between education and the community , :-to achieve shared goals, _-.'____ _______o_.~_____~__ · Provide the students who will be participating with background information on your company that wi[1 heip them get ready for the visit, · [f you are taking on students who are not gòing to work with a parent, relative or friend, work with the schools in matching students to employees, · If you need resource materials odurther ideas in your planning, visit the TLP web6ite (www.t[p.on.ca) and download the 28-page Workplace GUide or new 16-page Teacher's Resource, · Set up an organizing committee to help make the day interesting and informativeforthe students, · Contact loca[ media and let them know what you are p[anning, Consider placing a tag line in any advertising you do saying you support Take Our Kids to Work™, · Fina[ize your arrangements with the students - e,g, direction to the workplace, lunch, dress code, etc.. U®1:;':(ÇJ5 \Ç;J©J5 © QŒ '" ~':'ŒJ©J®ÜJ~' DG"ù (Wednesday, November 1, 2000) · Be prepared with name tags for everyone, · Give the day some formality with some form of orientation session for ,all whO are participating - e,g, arrange a welcome; cover skills and educational requirement6 for your place òf work; show how jobs relate to each other; take a tour, Simi[arly, wrap up the day with a brief get-together, Be sure to keep it casua[and interactive, · Do what you normally do and iet your guests be a true shadow, Get them doing what you do-read your mail, join in a meeting, go for a coffee! Avoid over-programming and be sure to give them time to spend with their parents or host, · Relax, have fun, and ENJOY your day, 0~,YT\'J71 ~00:T\·,lì(3,- n n C; 01 I.:::o'';'''''~ LI ;2.jG...: v \G '==' =... ~ 0 r:' n iG®[j"'5i0®(;'u'D'W® @',/ u'J©'0"0' 'tfì::7æ J u 0 ~ 'è..í/D®\':/01®G!J ©]£) GJ~"® ~u After the day · Summarize empioyee evaluations and share your experiences with your provincia[!territoria[ coordinator and with us at The Learning Partnership, · Follow up with community newspapers and television stations, Be sure to forward any media clippings and video news spots to The Learning Partnership, · Follow up with the schools and students with a note or a phone call to let them know you enjoyed the day, Perhaps the students will have further questions once they have reflected a bit on their experience, Questions & Answers .. .. ....... .... ... ..".. ~ QJ Are the schools aware of the Take Our Kids to Work™ day? AI A[most a[1 Ministries of Education in Canada are working with The Learning Partnership on this program, They appoint staff peopie within their ministries to help animate the program in their jurisdiction, These people work with school boards/district coordinators in helping to get resources and information to (potentia[[y) every high school in the country, (You can find emai[ addresses of all the provincia[/territoria[ contacts on TLP's website: www.tlp.on.ca). ~ QJ Can I be involved '- 0 if I don't have a child in Grade 9? AI Abso[ute[y! Many parents of Grade 9 students cannot take their children to work for one reason or another, Therefore, schools are often looking for help in finding appropriate matches for some of their students, To host a student, contact your [ocal school board or high school. r J QI What is our liability with 00 students at work? AI The workplace must take proper care as it would with employees and customers who visit their workplace, Parents sign forms allowing their children to take part in the program, In most jurisdictions, the school board's insurance covers students as if they were on a field trip but this may not be the case everywhere in Canada, To be sure, check with your workplace's insurance agent, an opportune time for students to see the practical side of what they [earn in school. It is also a good age for children and parents to see each other in another context outside the home, ~,~ QJ We're only a small company with four ~ people. What would we do with students all day? AI There are benefits to observing a smal[ company, Your student can gain perspective on team work and can help with sma[1 assignments such as answering the phones, filing or photocopying, It is your line of work and the students are there to [earn about individual jobs in the context of a working community, QJ What about supervision, dress code and lunch time? AI The parent/host is responsible for their guest who should dress in a neat manner appropriate to your specific workplace, Some companies provide simple lunches like hot dogs or pizza, If students need to bring their own lunch, let them know ahead of time, Remember, youth eat quickly, so you might plan an activity to fil[ in the rest of the lunch hour, ~~ QI How is the date selected for Take Our =_ Kids to Work™ ? --- AI The date is timed to take place on the Wednesday during Nationa[ Career Week which this year falls on Wednesday, November 1. Développement des ressources humalnes Canada Human Resources Development Canada .+. THE DOCUMENT COMPANY XEROX Supported by participating Canadian Provinces and Territories . Scotia bank Group Iii> Ministre des Transports o/rf Minister of Transport Ottawa, Canada K1A ON5 ?OOO 8 , SEP Mr, Duncan J. McPhail Warden County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 support for dredging at in which you expressed your Dear Mr, McPhail: Thank you for your letter of July 26, 2000, Port Stanley Harbour, On Transport Canada's behalf, Public Works and Government Services Canada (PWGSC) is now updating the Canadian Environmental Assessment for this project and is now in the process of initiating a call for tenders with a closing date of September 15, 2000, As you are likely aware, PWGSC organized a public infonnation session with your County for August 28, in order to infonn the public ofthe process of this project and to address any other issues, Transport Canada is also consulting with shippers to establish the best dredging sequence in order to provide more benefits to their shipping operations, It is hoped that a contractor can be on site by late September or early October, and continue until the winter shutdown, An access channel will be completed first to allow commercial shipping late this fall al).d for the start of next year's shipping season, Given concerns regarding fishery conservation, the remaining dredging will be completed after July 15, 2001 ./2 84 Canadã OR (97-08) 03-01 85 -2- Thank you again for writing, Yours sincerely, {iJ Hon, David M, Collenette, P,C" M,P, c,c, Mr, Gar Knutson, M,P, Mr, Steve Peters, M,P,P, CLARENCE HOUSE SWIA IBA 12th September 2000 0-<w feY' tt,,-ft,.) Queen Elizabeth The Queen Mother has asked me to write and thank you for your birthday greetings The Queen Mother was touched by the sentiments you expressed and sends you, the members of the Council and all the citizens of the County of Elgin her best wishes for peace and happiness in the years ahead. ~i J£ Private Secretary to Queen Elizabeth The Queen Mother Mr. Duncan McPhail Warden of the County of Elgin ROYAL MAIL - .4¡¡j POSTAGE PAID . II GREAT BRITAIN bW7047 :''''(J'.~M!.,¢~ -0.;-;-' <' " 'P' :,~,oooo n rU . .... ",. ftJj ~~ ì^ \b.'I'-/ ~. Elgin Mr. Duncan McPhail Warden of the County of 450 Sunset Drive St. Thomas Ontario NSR 5V CANADA ¡~!~)) 'ft;kfi'/; EJIR / 31 P.O, Box 520 - City Hall 51. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680 Ex! Fax: (519) 633,9019 i,' ¡.;¡ ~l OFFICE OFTHE MAYOR 2000 SEP 20 Thomas Corporation of the City of St COlJí<JTV OF tLG~N 1,;'if~~'U!"'rc.' \ðR,,,,fl \j A;il.;~J September 15. 2000 Warden Duncan McPhail County of Elgin 450 Sunset Drive St, llhomas, ()~ ~5P 5Vl Dear Warden McPhail: artment I have recently been advised by Mr. C, Hinatsu of the embarrassing oversight in the naming of our ()ntario Works Department. Please accept our sincere apologizes on behalf of the City, Re: ()ntarioWorks De llhe Department will be taking the necessary steps to amend the name to the St. llhomas/Elgin ()ntario Works Department and will be changing all letterhead, fOTITIS etc, to accurately reflect the new name, III be mindful innocent oversight on our part and that we will Please be assured that this was an all future similar incidences, Yours tml cc, C, Hinatsu, Director of ()ntario Works région du Sud-Ouest Bureau des serviccs aux municipalités 659 Exeter Road, 2" étage London ON N6E IL3 (519) 873-4020 Télécopieur: (519) 873-4018 Sans frais : 1 800265-4736 Munícipal Services Office-Southwestern 659 Exeter Road. 2nd Floor London ON N6E lL3 519/873-4020 Fa." 519/873-4018 Toll Free: 1-800-265-4736 ® Ontario Ontario Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing 2000 Æ-A¡~¡ r:1"f,r·!=i:' L., :!tH,h\<,:fj SEP 20 September 15, 2000 ANNUAL SOUTHWESTERN MUNICIPAL CONFERENCE - DECEMBER 8. 2000 RE I am pleased to provide you with the registration materials for the upcoming Southwestern Municipai Conference - "Forward Focus: Advancing Municipal Business" on Friday, December 8, 2000, at the London Convention Centre, information on the ten scheduled breakout features SuperBuild President and The attached registration materials outline the agenda, as well as sessions. We anticipate a great deal of interest in the Conference which Chief Executive Officer, David Lindsay, delivering the Keynote Address When you determine the number of delegates who wish to attend the Conference, you may reserve registrations by faxing your registration form to our office at (519) 873-4018, Registration will be confirmed only when payment has been received by our office, No refunds will be issued after October 31, 2000. Substitutions will be permitted the London Convention Centre, the Galleria Mall and There are many parking options availabie, including the Hilton London, for a daily fee If you require hotel accommodations, we have blocked a number of rooms at the Hiiton London, 300 King Street, at a speciai conference rate of $99,00, exclusive of taxes. Please call the hotel at 1-800-210-9336 for reservations, or (519) 439-1661 for general hotel information !oak forward to seeing 873-4020 or 1-800-265-4736, (&;10\ ...,.""/ please contact us at !f you have any questions you on December 8th Sincerely Ó.;.. 7Yf:aPþJ~ Southwestern Office John Maddox Regional Manager Municipal Services Attachments ~ - ::: Z ~- OC/.) N~;;3 g~~ ~>O O§"'Ii ~~~ ~Oe ~~Z zCj- ("1 r,L). 0 ~ I '"d ~ > > tr1 :=. r ø ~ > ¡...¡ = ..... 00 r') ....j >-3 .... "'Ii ~Jg > > !;;¡oJ - >-3 .... ~ ¡...¡ E;! C/.) ~~. > ~>6. Z o e=. u ~ ~ ::r: Š· 0 ~ e '" C/.) "'- - -z Q -<I> 00 II .þo -' "'0 -<1>-' 0 ~+ en ;:¡: õ' 0-<1> ::s 0!J1 - -I 00 ;:¡: c.o CD ., en -! - ~ ~ ~ ~ .. - C/) CD (') .. -, m N N N N ~. n C/) g ëÞ !!! 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"" .... ~ 8' ". ~ ;::: " t ~ .. -, ~'" g: ~ g ¡;¡ Q't.J:j <::;;tC) § §J R ~ ~ "'~ ~I:!O c~ " C;'-3 ,,"c .- ... .:::ì ~S; " :--¡¡; ~~ ,,"C;; ,,~ -, ~ .. ,., ~. ~ o " ~ ~~ ~~ ~;;;: ",§ ~ ~@ ¡;;, '" ~ ~. f'. Concurrent Breakout Sessions Standards for Agricnltnral Operations in Ontario: Municipal Roles (Morning) In July, the Minister of Agriculture, Food and Rural Affairs, Ernie Hardeman, released a Proposal for clear enforceable province-wide legislation regulating agricultural operations. Learn about the municipal role in maintaining the new standards for agricultural operations. housing :ITom the provincial to municipal government is luhl...U.~. Attend this session learn about the current status of is a "must attend" social to for al Social Housing Transfer (Morning) The proposed transfer of ownership and administration of social a significant portion of the Local Services Realignment '..'.'o.'w, social housing transfers and their municipal impact. Thi housing providers, Performance Measures (Morning) The session will assist participants to understand key performance measures and how to use them to improve service delivery. The session leaders will also discuss the need for municipalities to adopt performance measures as meaningful tools for municipal accountability and reporting. Introduction to PSAB (Morning) This session will provide participants with a "hands on" overview of the new financial reporting requirements for municipalities in Ontario. These new requirements will provide financial data users with better financial and performance information for improved decision making and increased accountability. This session will be of particular interest to municipal finance staff. Brownfields Showcase (Morning) Brownfields are lands on which industrial or commercial activity took place in the past. They may be vacant, underused or abandoned. The Brownfields Showcase will assist municipal leaders to identify a range of potential finance, liability and approval tools available to support planning and redevelopment activities, and to highlight the benefits that can be achieved when Brownfields sites are redeveloped, Municipal Readiness for Economic Development (Afternoon) Hear how communities can prepare to compete in the global economy and capitalize on their unique advantages, quality of life and niche market opportunities in today's rapidly changing world, This session will provide practical information and tools on how to identify the changing needs of business, assess your planning and development processes, identify opportunities for attracting new business to your community and retaining existing businesses. and public safety such sure your CBO and Building Regulatory Reform and Advisory Group (Afternoon) BRRAG's mandate was to develop a plan to address important issues that affect service delivery as training and certification of construction regulatory officials and liability reform. Make development staff attend this important session. municipal representatives. Drinking Water Regulations and and medical perspective. New Initiatives in Groundwater Resourres (Afternoon) The issue of water quality has become an important focus for Ontario communities and their This session will provide participants with information on the new Provincial knowledge about aquifer viability and water quality from both a planning Local Government in the Next Millenninm - Part 2 (Afternoon) Restructuring, LSR, CRF, property tax reform, changes in municipal responsibilities, the list goes on...and changes to the way municipalities deliver services to their residents. This session will explore some of the likely outcomes of the tremendous changes experienced in the municipal sector and what the future may hold. New 2000 Financial Information Return (Afternoon) 0"""'.- ""11 discuss the changes in the new FIR, including the impact ofPSAB standards, and assessment and prop fn changes on the new Return. This session will feature experts involved in the creation of the new Retu The This .............~VH .,1 32238 Shackleton Line R.R.# 3 lona Station Ontario NOL 1 PO . --- r-¡ (i-. f-::J ("Jr' r¡---, 1_-· -'~ I'-r- n' r-¡ ~..~:.1 r,,1 1"\\ II ....,; I,· . 'II ¡ IJ '. ;, , !J('-"'~':-- .. ..~ ·i¡ i ...1 (:¡::D 2 0 ' , !¡, vU ! Iii." ~, ' ....., ., I Ll'L""""'" '-/ .J ~i \'h"" LnJ!.J L- lOOO , Cathy Bishop Manager Library Services 450 Sunset Drive St. Thomas Ontario N5R 5V1 16th September 2000 Dear Cathy: I am writing this letter in the interest of the West Elgin Genealogical and Historical Society and also for my own personal reasons, Those of us who are researchers for both historical and genealogical reasons, would like you to know how much we appreciate the microfilm printer-reader, that is now at the Dutton branch of the County Library. It is the finest working machine of that type that I have ever used, and makes excellent printed copies. As Elgin County tax payers, we feel that the townships and villages of West Elgin, (meaning the geographical area not the new municipality,) have had their need recognized and as the news spreads about it being in the library and what can be done with it, it will become busier and busier. I think it quite safe to say that 90% of the people in the area do not know that such a machine to make prints from microfilm even exists. For too many years we have had to make an appointment at the St.Thomas city library, drive to St.Thomas, hoping the person on it will honor your reservation, and then finding that all or most of the machines are out of order, out of paper, waiting to be repaired or working, but making almost illegible copies for which you are still required to pay the full price, Then the next time you read the St,Thomas Times-Journal you see that county residents are such ä burden to the city library. I experienced this first hand when I was doing the research on the old houses that were used in the Elgin Historical Society's 1998 publication, "Houses of West Elgin." One of our members, Colin McGugan, is an engineer with Hydro and lives in Oakville through the week, but spends his week-ends at his home, the "ûid iv1cGugan Inn" and farm at Coyne's Corners, Dunwich. He makes good lIse of the machine on Saturdays when his farm work allows him time. Working on a history of Dunwich Township Colin can do the Archives research at Toronto but the microfilm of the Dutton Advance and the Dutton Enterprise are invaluable to his township research, Recently I was able to show him a diagram of Co! Talbot's first log house and additions with a description of the rooms by an old man who had visited it in Talbot's day. This was in an 1889 edition of the Dutton Advance, ~ Within the last two weeks we were able to help find family information, using the obituaries in the Advance, for Stalkers, McTavishes, Erskines, Grahams and others. Without a local machine it makes it too expensive to drive to St.Thomas to make a copy or two that can take half a day. It is not so bad for me because I live in East Dunwich, but for those in West Aldborough or Rodney it is more difficult. Harley Lashbrook, of West Lorne, is working on a history of Aldborough and could make good use of the machine in Dutton except there are no microfilms there for the West Lome and Rodney papers. Since Dutton is such a roomy nice library to research in, more microfilms located there would be a great addition to researching in West Elgin. Our West Elgin Society recently purchased a 2nd hand office chair to use at the reader-printer, to replace the one there which is none too good. There is a need for a shelf, extension or table of some kind, as there is no place to put your notebook with your list of dates to be researched, or to make written notes. If there is an attachment that could go on the machine we could help pay for it. This is not terribly pressing, we get by using a chair pulled up beside to use as a shelf. The.Dutton library staff are always very helpful and pleasant to deal with. Every time we put a microfilm in the machine for the 1 st time it had to have the end cut square to feed into the slot, so we bothered them frequently for that, however most of the reels have been used in it now so we don't bother them so often. Thanks again to you and your staff, for providing the Dutton Library with this useful and efficient machine, Yours Sincerely ~j~ Donald L. Carroll Secretary West Elgin Historical and Genealogical Society. S;Zò Ie -H .;?, ~/ dl-t' y; at. IJo ....... ,-~"" ........ r' ~ ¡':. .,' "'r;;1 ?'/; t'Wtd ' ¡, ..., :; ! ~ y- ~ I,. ,'r [)' ' " i :$2> ...,.< Ii: ,.Ie., / .10 ,f ../_ ,'" . f /~.." _"_ _ !: t ..LÂ/ .¿ LJi "', .' ", C "L5"U r'~ ' ~0L ~ '" )/ 5; ·V'/--·....·..,.. /~. _ð' , """". . ,~ ~oð ~ ~ ~ ~ f'" . J-/. /. ¡J,' ~~ ~ ~~ ,~~ ,~~ ;/~7 ~--U~ ~ßfúv~ .~/ f7F~¡- ~ þad?V r~ ,~ Ji~~7Z-~~~~a?Þ/ ~ tI~~~cu~-d,A~, It~ ~. f;f¡. .~.<4-L/ -*b7Z¿' ~~. ~. ~ieJ ~ :/ µa-Lvv ~ ~- ~/' A~p .~~. Jl...,J~ ~ ~ ~c2'Dy¿~,J~ ~~ ~þa .~~ ~ ,~ ~~ ¿d'.A:-' ¿u.J~ .A3~ , dÞ ød /;;: d A-, ;þ---UUtL d JÞz ~'cd 'Zj . ~J ~ f/ÿ ~ ~ '-' a ¡Ý, ~./. . þ--&??'1/ ~, d-Á£..V - .. .' - /Úa-dvJ --d -¡L' Wp . ~ ~ ~ ::.Æ~ ~ d ¿¿J eh~,:i-.kA- ~~ ~~)/t4L ~~f ~.1'~ ~ ,Æ~.- . r JX.J f~ y; --dú .þ-n~dLvA-¿~7·Z;£J 1i0t¿'Çþ ~£dJ dA~/~/ ./~.úU~. ~:¿~ r ~ -Lr~#"-Y~ ~ ~~--:d- ~ ¿Út£ . ~ ' ~ 00:00 00 00 360 P01 SOUTH WOLD OF p TOWNSH FINGAL - ONTARIO NOL 1 ~O Phone (519) t69-2010 Fax (519) 769-2837 THEi KEYSTONE TOWNSHIP 633-76_61 BYF September 22, 2000 County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Mark McDonald, Chief Administrative Officer Attention: kRolld WatecLine - Con Wate.DVJlrks - Re of the Corporation of the Township of Southwold Dear Mr. McDonald: Please be advised that the Council passed the following resolution line "That this Council contribute 50% of the cost of constructing a cOlUlecting water along Lyle Road to the Hoffsuemmer property located at part of tots 39 & 40, N,T,R.E," require any further infonnation, please advise, Sincerely, _/Îl1~ Should you Maria Konefal, Deputy Clerk COUNTY OF ELGIN By-Law 00-22 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CHIEF ADMINJSTRATIVE OFFICER TO SIGN AN AGREEMENLII\lITH THE TOWNSHIf>,OF SOUTHWOLD RELATING,TO THE COST CONTRIBUTION TOWARDS,IHE FINGAL-ELGIN MANORWATERWORKS SYSTEM' WHEREAS Section 207(6) of the Municipal Act, being Chapter MA5, Revised Statutes of Ontario, 1990, as amended, authorizes a council to pass a by-law for entering into agreement with one or more municipalities for the establishment, acquisition, enlargement or extension of water systems, sewage systems and sewage disposal works to be jointly owned by the municipalities that have entered into agreement and operated for their joint use upon such terms as may be agreed upon; and WHEREAS it has been jointly agreed by the Township of Southwold and the County of Elgin to construct a water system from Fingal to the site of the "new Elgin Manor"; and WHEREAS terms and conditions have been reached by the County of Elgin and the Township of Southwold under which such a water system will be constructed and the cost contribution that will be paid. NOW THEREFORE the Warden and the Chief Administrative Officer are hereby authorized to sign an agreement between the County of Elgin and the Township of Southwold, under certain terms and conditions, for the construction of and cost contribution towards a water pipeline system from Fingal to the site of the "new Elgin Manor", day of September 2000, READ a third time and finally passed this 26th day of September 2000, Duncan J. McPhai Warden, and second time this 26th Mark G, McDonald, Chief Administrative Officer. READ a first COUNTY OF ELGIN By-Law No. 00-21 BEING A BY-LAW TO AUTHQRIZE SPEED LIMITS' WHEREAS pursuant to Section 128, Subsection 2, of the Highway Traffic Act, being Chapter H,8, R.S,O, 1990, as amended, the council of a municipality may by by-law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128, Subsection 1(a); and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be different from the rate as set out in Subsection 1(a). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows 1. THAT when any highway or portion of highway set out in Schedule "A", appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 14, of the Highway 2, THAT the penalties provided in Section 128, Subsection Traffic Act shall apply to offences against this by-law, THAT any by-laws inconsistent with this by-law be and are hereby repealed, 3. time this 26th day of September 2000, day of September 2000. Duncan J. McPhai Warden, 86 READ a third time and finally passed this 26th Mark G. McDonald, Chief Administrative Officer, READ a first and second I SCHEDULE "A" By-Law No. 00-21 "MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR" 1. County Road #35 - Being the road allowance between Lots 73 and 74, Concession North of Taibot Road dividing the Municipality of Central Elgin and the Township of Malahide; from the north property limit of Highway #3 to a point 906m to the north, 2, County Road #35 - Being the road allowance between Lot 24 Concession North of Edgeware Road in the Municipality of Central Elgin and Lot 1 Concession VIII in the Township of Malahide; from the north property limit of Blanche Street to a point 185m to the north and from the north property limit of Blanche Street to a point 220m to the south, 87 / I I /