April 10, 2001 Agenda
ORDERS OF THE DA Y
FOR TUESDAY. APRIL 10.2001 AT 9:00 A.M.
7'
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - meeting held on March 27,2001
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
1-3 9:00 a.m. Mr. Gordon F. Wilson, Gordon F. Wilson & Associates re: Canadian
Tobacco Industry (ATTACHED)
9:30 a.m. Carl Bienefeld, President, and David McAdams, St. Thomas-Elgin
Tourist Association, Marketing Plan 2001 (enclosed separately)
STETA Business Plan to be faxed out on Friday
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
i) Items for Consideration
ii) Items for Information (Consent Agenda)
OTHER BUS/NESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items - see separate agenda
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
5th
4-26 6th
7th
27-48
49-68
8th
69-79
May 2,3,4,5, 2001 Organization of Small Urban Municipalities 48th Annual Conference - Stratford
GORDON F. WILSON & ASSOCIATES
LABOUR CONSULTING SERVICES
March 2, 2001
Mr. Mark G. McDonald
Chief Administrative Officer
County ofElgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
MAR 9 2001
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BY FAX AND MAIL
Dear Mr. McDonald:
Further to our earlier telephone conversation, this letter is one of request for an
opportunity to appear before the County of Elgin Council, approximately 9:00 A.M,
April 10th, to make a deputation.
Our delegation is comprised of persons representing organizations within
Canada's Tobacco Industry. Tobacco production, processing and distribution is a legal
enterprise, that within Ontario supports 9,423 equivalent full-time jobs, and provides
$453 Million in family income.
On December 4, 2000, representatives of growers, workers and processors - as
well as, municipal, provincial and federal legislators, met in New Sarurn, Ontario and
endorsed the attached resolution in support of Canada's Tobacco Industry. On January
22"'\ 2001, the Tillsonburg City Council adopted this resolution unanimously; and on
February 27th, 2001, the Norfolk County Council also endorsed this resolution.
The purpose of our appearance will be to seek a similar endorsement from the
County of Elgin Council.
As discussed, I have enclosed a copy of our Resolution, for your information.
I trust you will find this request to be in order and I look forward to your reply
and confirmation of our appearance. I can be reached by phone (941) 267-6289, or FAX
(941) 267-9189.
Thanking you in advance for your consideration and assistance.
GFWlbw
1
13 JAMES STREET
PENETANGUISHENE, ON L9M 2G7 .-"
-. - - -
PHONE: (705) 549-1657
FAX: (705) 549-1658
TOBACCO INDUSTRY RESOLUTION
The Tobacco Industry within Canada impacts upon many sectors of the Canadian
economy, such as Agriculture, Manufacturing, Printing, Transportation, Wholesale,
Retail, Tourism and Hospitality. In all, employing 46,000 Canadians, either directly or
indirectly, within the Industry. Within Ontario, the Tobacco Industry, from seed to
processor, provides $453 Million in family income and 9,423 full-time equivalent jobs.
Because of the scope and importance of the Tobacco Industry to the Canadian
economy, public policy initiatives, including regulations and legislation, must recognize
that Tobacco and its consumption as a product, is both a health and an economic issue.
Canada's Tobacco Industry also understands the need for an effective program of
information and education that alerts the public to the risks associated with tobacco
consumption. In particular, we fully support youth information and education programs
that are targeted at young persons and are rooted within our public education systems as a
part of the day-to-day schoo] curriculum. Since ]994, tobacco companies have paid a
corporate surtax of $400 Million to provide youth education programs. Additionally., $5
Billion is paid annually as Provincial and Federal Taxes and we believe a percentage of
these revenues should be re-directed to this purpose.
As long as society and governments continue to recognize tobacco as a legal
product, adults exercising their choice to use these products are entitled to consideration
as consumers in the formulation of public policy.
Efforts to de-normalize the Tobacco Industry must be recognized for what they
are -- efforts to destroy the Canadian Industry and those who depend upon it for their
]
St. Thomas-Elgin TourÎst Association
Toll-Free: 1-877-GO-ELGIN Phone: 1-519-631-8188 Fax: 1-519-633-1361
Email: friends@elgintourist.com Web-site: http://www.elgintourist.com
April 4, 2001
County Council
County of Elgin
450 Sunset Drive,
St. Thomas, Ontario
N5R 5V1
Dear County COUJlcillors;
Tourism is a key contributor to the economic development of Elgin County. The Tourist
Association was established many decades ago to build tourism in our area. The Association has
accomplished many notable successes since its inception. Through the continued support of our
members and local government, the Tourist Association will continue to build on past successes
and increase the number of visitors to this area.
Tourism in Elgin County is successfully growing through the direction of the Association
and a core group of hard working volunteers. However, the Board has recognized that it is
approaching the limit of what volunteers can sustain and continue to grow. STET A now heartily
endorses the hiring of a full-time Tourism Officer for the County of Elgin as part of the County
Administration st~ff to be dedicated to growing the tourism industry in Elgin County.
Enclosed is a brief proposal recommending that the members of the County Council
commit the resources to a support a full-time Tourism Officer.
I
Carl Wilhehn-Bienefel
St. Thomas-Elgin Tourist Association
St. Thoptas.;e)gÎn TourÎst Association
Toll-Free: 1-877-GO-ELGIN Phone: 1-519-631-8188 Fax: 1-519-633-1361
Email: friends@elgintourist.com Web-site: http://www.elgintourist.com
PREAMBLE
Tourism in Elgin County has been growing through the hard work of dedicated volunteers
and the support oflocal governments. While the Association has achieved a significant number
of successes in building a solid inftastructure for tourism to grow and flourish in Elgin County,
the Board also reqognizes the limitations of a volunteers.
The St. Thomas-Elgin Tourist Association endorses a strategy that would see the Elgin
County Council commit the necessary resources to hire and support a full-time Tourism Officer.
PURPOSE OF A TOURISM OFFICER
This full-time professional will provide administrative, technical, and organizational skills
to manage and direct on-going tourism related programs and projects in Elgin County. In this
position, the Tourism Officer will work county wide in cOl1Îunction with business and tourism
advocacy groups, as well as working with regional and provincial tourism groups.
Primarily, the Tourism Officer will work towards increasing the economic activity from
tourism in Elgin County.
SUPERVISION
The Tourism Officer will be accountable to and subject to the general direction from the
County Administrator. Some general policies and procedures will be provided by Elgin County
Council, but this employee should be able to exercise a large amounts of discretion, independent
action, and self-supervision in the development of tourism in the area.
ROLE OF A TOURISM OFFICER
· Assist in the design and implementation of specific tourism and visitor programs
· Communiçates with the public on tourism issues and concerns.
· Assist with the promotion and implementation of marketing and tourism related
community events.
· Coordinate with Elgin County Council to integrate tourism marketing and promotion
efforts, or to resolve problems.
· Seek potential funding for tourism initiatives from provincial mId federal government
sources.
· Provides technical assistance to tourism businesses, and other groups.
· Maintain, update, and promote event files and associated databases.
· Create anq maintain professional and technical information files.
· Survey businesses, asks questions and network to increase tourism opportunities in the
region
· Prepare aqd give progress reports to interested individuals and groups.
· Complete reports associated with assigned programs and projects.
· Attend meetings, board meetings of tourist groups, County Council meetings, committee
meetings, and seminars as required.
THE IDEAL CANDIDATE
An ideal candidate should have extensive contacts:
· within the County and its member municipalities,
· within the business community (including hoteliers and restauranteurs)
· with the operators of public attractions,
· with tourism and business related consultants,
· and within the general public.
The employee should be able to work efficiently with other County staff to coordinate
projects and facilitate the timely exchange of information. The candidate should have the vision
to direct tourism initiatives and programs, the experience to develop a sensible tourism business
plan and the connpitment to see a plan through to implementation.
POSSIBLE SALARY EXPECTATIONS
According to Employment Canada, the average salary range for this type of position is
$47,000-$55,000 (Higher in Toronto). Members of Employment Canada have also suggested
that some funding towards the salary of tlùs type of position may be available.
In addition to a salary, the Tourism Officer would require access to office space, a
computer, a phone, and access to administrative services. A budget to implement specific County
Council approved programs would also be necessary.
Our Goal
" Our goal is to promote cultural, historical, recreational and agricultural
tourism in St. Thomas and Elgin County. Our focus for 2001, will be
placed on increasing tourism awareness within our domestic market".
Marketing Committee,
St.Thomas-Elgin Tourist Association
st. Th~~~mas- 6!.l;lN COUNTY
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Marketing P2an 2002
Table Of Contents
1. Letter From Our President Page 4
2. 2001 Board Members I Committee Chairmen Page 5,6
3 Marketing Scope Page 7
4. 2001 STET A Marketing Plan
{- Member Communications
A. Annnal "Year in Review" Page 8
B. Quarterly News Letter Page 8
C. Tourism London Membership Page 8
{- Advertisin~
A. Visitors Guide, Event Maps,
Tourism Brochure Page 9
B. Signage Program Page 9
C. Media Promotion,
"Come Play In Our Backyard!" Page 10
D. WWW.eIgintourist.com Page 10
~ Local Event Promotional SUDDort
A. Talbot Trail of Yard Sales Page 11
B. Christmas in the Country ,
Fantasy of Lights Page 11
C. Canada Summer Games 2001 Page 11
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Marketing P~an 200~
<} STETA Facilitated And Sponsored Events
A. Cycle Elgin 2001 Page 12
B. Elgin Art Festival 2001 Page 12
C. Tour OfFord Country Page 12
D. Tourism Survey Page 13
5. 2001 Budget Page 14
3
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Marketing PIan 2002
Dear Friends,
Tourism is a key contributor to the economic development of St. Thomas
and Elgin County. The Tourist Association was established many decades
ago so that we may build tourism in our area and has accomplished many
notable successes since inception. As president, I have seen our board grow
from hardworking individuals to a dynamic, dedicated team who have put
together an exciting Marketing & Business Plan to build a solid foundation
for future tourism development in St. Thomas and Elgin County.
Through the continued support of our members and local government
officials we will continue to build on our past success and steadily increase
the number of visitors to our community.
[
I invite you to read about our future projects that were put together by the
Marketing Committee and the Board of Directors of the St. Thomas-Elgin
Tourist Association. We welcome all queries and comments!
¡
I
c
Be part of our projects and help make
St. Thomas and Elgin County a place to love...
Thank you!
Carl-Wilhelm Bienefeld
President of
St. Thomas-Elgin Tourist Association
4
st. Th;,.J;mas- 6!.l;'!J rollNTY
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Board of Directors
President:
First Vice President:
Second Vice President:
Treasurer:
Secretary:
Directors:
Carl- Wilhelm Bienefeld
Norma Roberts
Paul Thistle
Karen Kokovai Trevail
Debra Seabrook
Perry Clutterbuck
Dennis Crevits
Ron Hawley
Elisabeth Jackson
Jeff Kohler
Dave McAdams
Deb Myszko
Fiona Nisbet
Susan Patterson
Jenny Phillips
Grant Spiller
Mark Wales
Pat Zimmer
Marketing P~an 200I
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Marketing PIan 200I
Committee Chairmen
Marketing/ Advertising:
Talbot TraillSignage:
Website:
Sports & Tourism:
Membership:
Agritourism:
Hiking/Cycling Trails:
Dave McAdams
Jenny Phillips
Perry Clutterbuck
Jeff Kohler
Debra Seabrook
Mark Wales
Carl-Wilhelm Bienefeld
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st. Th<:-~;¡'mas- 6!l;rN QOI1N1Y
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Marketing P2an 2002
Scope and TaI1!:et Markets
A key to our success in the coming year is to clearly focus our resources on those areas
that we have defined as "our scope". These simple and clear guidelines will allow us to
maintain a collective direction and minimize temptations to pursue initiatives, which may
not be aligned with our goal
The following is a condensed list of items that are "In Scope" and "Out of Scope". In
Scope are those areas which we will make every possible effort to incorporate into our
plans and, Out of Scope are areas we will be focusing in the Marketing Plan. This list is
intended to be used as a guide for 2001 and will be reevaluated annually.
IN SCOPE:
Promoting Day tripping
Expanding and improving our signage program
Partnering with other organizations with similar strategic goals
Improving our Web presence
Continue to build on sports tourism
Promote awareness of local events and businesses
Educate our community about local tourism
Unite County wide tourist events
Provide and distribute tourism guides and brochures in support of St. Thomas-Elgin
OUT OF SCOPE:
Developing new business and industries
Acting afinanciers
Selling or manufacturing souvenirs
Attracting new residents
"The sky's the limit" approach to advertising
Promoting a single business
Primary and Secondary Tareet See:ments for 2001 Marketine: Efforts
The marketing efforts of the STET A in 2001 will focus on our domestic market. Our
domestic focus can be best described as two separate target segments:
Primary - Individuals and families who reside within a 100 km radius from the centre of
Elgin County. This group will largely fall within an age demographic of 30 - 60 years of
age.
Secondary - Individuals and families who reside within a 200 km radius from the centre
of Elgin County. This group will largely fall within an age demographic of 30 - 60 years
of age.
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Marketing P2an 2002
Member Communications
Annual "Year in Review"
BUDGET: $1500
To be introduced in 2001, this communication piece will be circulated to all members of
the St.Thomas-Elgin Tourist Association as well as to interested parties in the
community. This annual booklet will provide an overview of what activities took place
in the previous year along with samples of the many marketing initiatives. 1his review
will include commentary from the Board of Directors regarding the previous year and
discuss improvements for the following year. A budget summary will also be included in
this annual report for public review.
Quarterly Newsletter
BUDGET: $1500
Member satisfaction is extremely important to the STETA and in an effort to keep our
member current on events, we will be introducing a qnarterly newsletter. This Newsletter
will provide commentary on upcoming marketing initiatives and allow our members to
have an opportunity to get involved and provide us with feedback or comments. This
newsletter, yet to be named, is scheduled for first publication in June 2001 and should
bridge the current gap in communication between the Board of Directors and our
members.
Membership to Tourism London
BUDGET: $600
2001 will mark the fist year that STETA has joined Tourism London in an effort to
promote tourism in our area. This membership will allow us to leverage the size and
experience of Tourism London for marketing and membership development while
allowing the STETA Board of Directors to focus on our domestic market. With this
membership we will be able to test marketing in regions outside our domestic market
without having to absorb the expense associated with independently attempting to tap
new markets (e.g. U.S. and Toronto ).
8
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Marketing P2an 2002
Advertisinl!
VISitOrs Guide. Event Maps, Tourism Brochures
BUDGET: $6500
The most important piece of information that we produce each year in co-operation with
the Times Journal is our annual summer Visitor's Guide. This guide reaches a circulation
of 40,000 copiès to be distributed to our tourist information outlets, the county libraries,
the caboose on Jumbo Hill, the lighthouse in Pt. Burwell and other tourist information
centres, hotels, motels etc. These guides are filled with interesting articles, maps,
attractions, and calendar of events, member's ads and so much more. Everyone wants one
for special guests, visitors and for themselves.
In addition, the annual fall, winter and early spring events calendar and map is another
successful venture that travelers in Elgin should not be without. This year we will
continue to build on past successes.
Signage Program
BUDGET: $2500
Our signage program began as way to own the attraction signage in Elgin County rather
than rent them on a yearly basis from TODD Directional signs. We began with phase 1
when we introduced white painted plywood signs, bordered in red with blue lettering,
directing travelers on the main thoroughfares to the publicly owned attractions of Elgin.
Phase 2 included re-signing the historic Talbot Trail with the distinctive reflective
emerald green, amber and white graphic signs.
Lastly we are completing the attraction signs and continue to make improvements to the
quality of the signs. These improved signs will be installed this spring when weather
permits.
Already our local attractions are noticing increased traffic. WONDERFUL!
On going maintenance and replacement of d"maged signs as well as the introduction of
historic and botanical storyboards with maps are in the offing.
Keep your eyes wide open. . . watch for the signs!
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St. ThJmas- 6!.l;IN QOllNTY
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Media Promotion BUDGET: $5500
"Come Play In Our Backyard! St.Thomas-Elgin where the grass is always greener"
"Come Play In Our Backyard! St. Thomas-Elgin where the snow is a little brighter"
Scheduled to begin airing in spring 2001, the S1ETA will release its new tourism slogan
to build season visitors to our area. This lighthearted advertising promotion be will
primary a radio focused promotion with added newspaper support. This promotion is
intended to have a two fold effect on tourism, 1. Draw in new visitors to our area, 2.
Encourage residents to rediscover what their community has to offer.
www'e/gintourist.com BUDGET: $3000
The Tourist Association registered the internet domain, http://www.elgintourist.com in
October 1998. The objective of the web-site was to provide detailed information about
the attractions, events, and business in St. Thomas and Elgin County. The site currently
features over 50 web pages of content in one of 5 main areas: an Event Calendar, a
Virtual Tour, Local Maps, an on-line newsletter, and an on-line Tourist Information
Booth. The Board of Directors has recently asserted its desire to add much more content
to the web-site.
The web-site address appears on all STETA advertisements, many signs throughout the
County, and all STET A documentation. The site has been continuously promoted to
.internet search engines and enjoys good placement in many of these engines. The web-
site currently generates between 6000-10,000 page views per month. Targeted internet
marketing through bauner advertising and keyword purchases in the search engines will
substantially increase the traffic to the web-site.
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Marketing P~an 200~
Local Event Promotional SU ) )ort
Talbot Trail of Yard Sales
BUDGET: $3500
We know that events bring people. In 2000 we created The Talbot Trail of Yard Sales to
encourage people to travel across Elgin County and become familiar with this historic
road and to enjoy all that Elgin has to offer. We plan to use this signed route to direct
people to the communities and attractions of Elgin that are just off the Trail.
Last year was damp, but visitors had a great time and traffic was tremendous. This year
we are planning to build on our success and make this event the most talked about fumily
summer excursion in Elgin County!
Planned for August 25th &26th.·
Christmos in the Country
BUDGET: $3500
Christmas in the Country ... along the Talbot Trail.
In 2000, we had participation from almost all of our members who each contributed a gift
certificate of at least $25 to our "Bag of Bucks" contest. Ballots were available at
participating members businesses and visitors collected ballots by stopping and shopping.
For this campaign we partnered with Swains, Fantasy of Lights, Port Stanley Business
Association, Sparta House Tearoom and Bed & Breakfast, More Than Quilts, Village
Pantry Boutique, Trillium Studio and Village Crier Gallery and Frame Shop. This year
we are hopeful that we will add to this list of partners and greatly increase the number of
visitors to our community during our busiest shopping season.
Canada Summer Games 2001
BUDGET: $2500
The 2001 Canada Summer Games should bring many visitors, athletes and their families
to Elgin County this summer. While we aren't specifically targeting the attendance to the
actual games, we plan to promote the great eateries, markets, art and pottery studios,
museums, wineries, shops and attractions in Elgin County that compliment the games.
Our goal is to encourage these visitors to come back again and again. . .and tell all their
mends, visitors and relatives about us!
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St. Th J mas - 6IL;IN eol/NTY
,4 'Peace ø Love
Marketing P2an 2002
Tourism Survey
BUDGET: $1500
A key to future marketing initiatives is to measure and evaluate the success of our efforts
and to continue to expand our knowledge of what attracts visitors to our area. In support
of our goal we will take that first step to understanding our tourism market be issuing
tourism surveys. This survey will initially be distn"buted at local merchant's and
restaurants where visitors can take the opportunity to give us some feedback about their
stay with us. A series of random prizes will be given away to individuals who complete
these surveys. The data obtained from these surveys will be compiled and published for
use by the STET A members.
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st. Th;.J- mas - 61L;tN COUNTY
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2001 BudŒet
Revenue
Grants
County of Elgin
City of St. Thomas
Human Resources Canada
Membership Fees
Total
Expenses
Membership Communications
Advertising
Local Event Promotion
STETA Sponsored Events
Operating Expenses
Accounting/Auditor fees
Office Supplies
Telephone
Insurance
Postage
401 Infu Centre Maintenance
Wages
Students
Marketing P2an 2001
$35,550.00
$10,200.00
$ 4,000.00
$ 8,000.00
$57,750.00
$ 3,600.00
$17,500.00
$ 9,500.00
$ 9,000.00
$ 4,500.00
$ 250.00
$ 1,500.00
$ 900.00
$ 1,000.00
$ 1,000.00
$ 9,000.00
Total Expenses
$ 57,750.00
14
REPORTS OF COUNCIL AND STAFF
April 10th. 2001
Staff Reports
Paae #
5 Manager of Engineering Services - Road 42 Lake Bank Erosion (ATTACHED)
(Deferred from April 25 and May 16, 2000)
8 Manager of Engineering Services - Road Closing - Municipality of Central Elgin
(ATTACHED)
9 Manager of Engineering Services - Imperial Road and Ron McNeil Line
Intersection Evaluation (ATTACHED)
12 Manager of Engineering Services - Intersection Control Beacon Policy
(ATTACHED)
14 Director of Human Resources - Department Heads - Vacation in Lieu Time
Worked (ATTACHED)
16 Director of Human Resources - The London Employee Assistance Consortium
(ATTACHED)
20 Chief Administrative Officer - Recovery of County Costs for Administration of
PSB (ATTACHED)
21 Emergency Measures Co-Ordinator - Discontinuation of Bell Neutral Answering
Service (BNAS) (ATTACHED)
23 Emergency Measures Co-Ordinator - Field Exercise for County Emergency Plan
(ATTACHED)
24 Director of Financial Services - 2001/2002 L-T Care Community Services
Funding Request (ATTACHED)
25 Manager of Library Services - Branch Library Bus Tour (ATTACHED)
-- -- - ..--,.--.- - - -- -- - .
_ ---- - ," - '"C - -.-_. I
Reports:
1) Manager of Library Services - Additional Hours, Aylmer Library (ATTACHED)
2) Manager of Engineering Services - Petition for Road Improvements to Road 18, Third Line
(ATTACHED)
+
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE SANK EROSION
Introduction
The continuing erosion of the lake bank adjacent to Elgin County Road 42 East of Port Burwell
obligates us to explore the possible solutions and choose the most appropriate and economical
one.
Discussion
Lake bank erosion in this area is caused by an underground perched water table and by wave
action from the Southwest. Sediment is removed from the bottom of the slope and is
transported easterly by lake currents. The perched water exits the bank at mid cliff height
causing weakness and structural collapses. The collapsed sections are then eroded by wave
action and the process repeats. Theses two processes result in general bank erosion at a rate
of 1.5 meters per year and in gullying which can erode 25 meters in a few days.
The protective measures that have been used to delay the gullying effect include:
>- Placing fill, stumps, and straw bales to prohibit erosion
>- Using tiles, stone, and filter cloth to convey groundwater
>- Planting vegetation to hold surface cover
Although these solutions have successfully slowed the erosion gullies, a solution to combat the
general lake bank erosion is necessary. Three possible solutions are as follows:
Relocate Road:
Relocating the road one concession North to Glen Erie Line would require replacement of one
bridge, removal of one bridge, property widening, and road reconstruction for 6.8 kilometers.
The costs would be $350,000 for the bridge replacement, $100,000 for the bridge removal,
$50,000 for the property acquisition, and $220,000/km for road reconstruction. The total cost of
this solution would be $1,996,000.
Build breakwater:
A breakwater could be constructed along the lake bank at a cost of $3,1 OO,OOOlkm for 6.4
kilometers. This would include either importing large stone from Northern Ontario or building an
on site concrete batch plant to build large pier blocks. This option would also require the
completion of an Environmental Assessment. The total cost of this solution would be
$19,840,000.
5
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Page 2
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE BANK EROSION
Do Nothing:
Continued mitigation of the gullies could proceed until the general lake bank erosion consumed
the road. After that time motorists could be permanently detoured to either County Road #45 or
to Glen Erie Line. The total cost for this solution would $75,000 for the year 2000 escalating to
$300,000 in 2010 at which time erosion protection would become uneconomical.
Regardless of the solution chosen, safety to the public should be of prime concern. The local
road superintendent should continue to monitor the erosion gullies weekly. If the erosion gully
sites encroach within 25 meters of the traveled roadway, then the road section would be
immediately closed and the County notified. The shortest detour route would then be used for
all the traffic.
Conclusion
The third solution (Do nothing) is the least costly but does not achieve the responsibility of the
County to provide arterial routes for the travelling public. Safety is also compromised with this
solution, as the lake bank becomes closer and closer to the traveled roadway.
The second solution (Build Breakwater) provides an excellent method of erosion protection for
urban areas, and has been performed in Port Stanley and in Port Burwell. This solution
becomes uneconomical as total length increases and urban density is reduced. As well as
protecting the lake bank, a road reconstruction would be required on this section within the next
five years bringing the total cost higher.
The first solution (Relocate Road) maintains the County's responsibilities to the public while
moderating total costs. It is a long-term solution and provides for the highest level of service of
the three options. Lakeshore Line would remain open for many years. After ten years it would
resemble Gray Line in West Elgin with incomplete throughway. After fifty years it would
resemble the situation south of Nova Scotia Line in Malahide with access through side roads
only.
þ
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Page 3
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 10,2000
SUBJECT: ROAD 42 LAKE BANK EROSION
Recommendation
That the County of Elgin proceeds with the first solution of relocating County Road 42 one
concession to the North. This includes the following steps:
~ Form an agreement with Bayham for assumption of Glen Erie Line
~ Begin property acquisitions for a 100 foot right of way
~ Budget for an expenditure of $2,000,000 ($400,000 per year for five years in reserve)
~ Begin engineering survey and design
RESPEç¡;;J~ITTED
CLAYTO D. WATTERS, MANAGER
ENGINEERING SERVICES
OR SUBMISSION
MAR ONALD
CHIEF ADMINISTRATIVE OFFICER
7
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 23, 2001
SUBJECT: ROAD CLOSING - MUNICIPALITY OF CENTRAL ELGIN
Introduction
The Municipality of Central Elgin wishes to close a road allowance.
Discussion/ Conclusion
That the County of Elgin has no concerns to the Municipality of Central Elgin closing and
stopping up a portion of the old London and Port Stanley gravel road allowance part of Lot 2,
Concession 2, geographic Township of Yarmouth, in the Municipality of Central Elgin, described
as Parts #5, #6, #7 and #8 on Reference Plan #11 R-7486.
Recommendation
That the County of Elgin has no concerns to the Municipality of Central Elgin closing and
stopping up a portion of the old London and Port Stanley gravel road allowance part of Lot 2,
Concession 2, geographic Township of Yarmouth, in the Municipality of Central Elgin, described
as Parts #5, #6, #7 and #8 on Reference Plan #11 R-7486.
RESPECT FULL Y SUBMITTED
APPROVED FOR SUBMISSION
óììW~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MARK LD
CHIEF ADMINISTRATIVE OFFICER
8
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 30, 2001
SUBJECT: IMPERIAL ROAD AND RON MCNEIL LINE INTERSECTION EVALUATION
Introduction
At the request of Councillor Wilson, this report shall update the report dated November 15, 2000 in
regards to a requested traffic study at the intersection of Imperial Road and Ron McNeil Line (County
Roads #73 and #52).
Discussion
Existing conditions present at the above stated intersection are as follows:
» County Road #52 (Ron McNeil Line) is an arterial road with a stop condition at County Road #73
(Imperial Road) and an AAD.T. of 2500 at this location. It has a posted speed limit of 80km/h.
Visibility meets or exceeds minimum standards and intersection signage includes information signs,
120cm Stop Ahead Warning Signs, 120cm Stop Signs. There are filled in milled rumble strips on
both the east and west approaches which provide almost no sound or vibration.
» County Road #73 (Imperial Road) is an arterial road with an AAD.T. of 6500 at this location. It
has a posted speed limit of 80km/h. Visibility meets or exceeds minimum standards and intersection
warning and information signage is present on both approaches.
A "smart counter" traffic study was performed on Imperial Road to quantify traffic speeds and volumes
approaching the intersection. The northbound 85th percentile speed was 92.47kph and the southbound
85th percentile speed was 90.73kph. Both of these speeds are within normal parameters and don't
suggest a need for extra monitoring by the OPP.
This intersection is skewed at an 18 degree angle from perpendicular. The MTO Geometric Design
Manual indicates that a maximum skew angle of 20 degrees is tolerable, however, it suggests that
consideration should be given not to exceed a 10 degree skew angle at an intersection with traffic
volumes present on Ron McNeil Line. Concrete ripple islands are being installed at the stop blocks at
the east and west approaches in an attempt to "square" motorists and mimic what a complete
intersection reconfiguration would accomplish at substantially less cost.
()
)
Page 1 of3
Page 2 of 3
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 30, 2001
SUBJECT: IMPERIAL ROAD AND RON MCNEIL LINE INTERSECTION EVALUATION
Discussion (continued)
The following is a table of Motor Vehicle Accident Reports at this intersection.
YEAR DESCRIPTION OF ACCIDENT
1995 No police reported accidents
1996 No police reported accidents
1997 1 - Eastbound vehicle stops then enters into path of northbound vehicle
2 - Southbound vehicle looses control and hits northbound vehicle
1998 No police reported accidents
1999 1 - Tractor Trailer turns onto #52 and clips stopped vehicle
2 - Rear end collision at stop sign
3 - Eastbound vehicle looses control on ice and slides through intersection into ditch
4 - Eastbound vehicle fails to stop and hits northbound vehicle
5 - Southbound vehicle turned left into path of northbound vehicle
2000 1 - Westbound vehicle fails to stop and hits northbound vehicle .
2 - Westbound vehicle looses control on icy and slides through intersection into ditch
2001 1 - Eastbound vehicle fails to yield right of way and hits northbound vehicle
(Jan.-Mar.) 2 - Eastbound vehicle fails to yield right of way and hits northbound vehicle
A total of 11 accidents have occurred at the intersection of Imperial Road and Ron McNeil Line over the
past 6 years. Although the number of accidents at this location are slightly above average they do not
warrant any special attention as specified by design manuals.
The MUTCD's accident warrant for the installation of an intersection control beacon is an intersection
that yields "an average of three accidents a year for at least three years of a type directly attributable to
poor observance of the STOP sign." The accidents indicated in BOLD text may be considered as
directly attributable to poor observance of the stop condition or skew of the intersection. An average of
1.3 accidents have occurred annually during the last three years at this location.
Statistically, with volumes of 2500 vehicles per day on Ron McNeil Line, 5 million vehicles over the past
6 years have traveled eastbound or westbound through this intersection creating potential conflicts.
During that time the number accidents that may be considered directly attributable to poor observance of
the stop condition or skew of the intersection was five (5) or one (1) in each million vehicles travelling on
Ron McNeil Line at this location.
'10
. t.J
Page 3 of 3
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 30, 2001
SUBJECT: IMPERIAL ROAD AND RON MCNEIL LINE INTERSECTION EVALUATION
Conclusion
After reviewing the intersection of Imperial Road and Ron McNeil Line the following conclusions are
made:
1. The installation of Concrete ripple islands will "square" motorists to the intersection as they would if
the intersection was reconfigured to a 90 degree angle thereby encouraging easier observance of
approaching traffic.
2. The installation of the County's audible warning indicators will aid in stop sign observance.
3. Accident Warrants for Intersection Control Beacons are not met per the MUTCD.
County Council has already recommended the installation of the concrete ripple islands and the audible
warning indicators. These features will be installed in the near future.
The County will continue to monitor the frequency of accidents that occur at this location to determine if
further action is required.
Recommendation
THAT staff continues to monitor this location to determine if further action is required.
APPRO 'ED FOR SUBMISSION
~~
PE UTCHAK,
TECHNICAL SERVICES OFFICER
CLAYTON D. WATTERS, MANAGER
ENGINEERING S VICES
MARK M D
CHIEF ADMINISTRATIVE OFFICER
1 1
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 30, 2001
SUBJECT: INTERSECTION CONTROL BEACON POLICY
Introduction
At the July 25'h, 2000 meeting, County Council formulated a draft policy on the installation of Flashing
Intersection Control Beacons. The draft policy is as follows:
1. The installation of red/amber overhead flashing beacons will be considered upon the request of the
local municipal council in which the proposed beacon is situated.
2. If, in accordance with the MUTCD guidelines, the proposed beacon meets the warrant criteria, the
County's Manager of Engineering Services will install and maintain said beacon with all costs being
borne by the County.
3. If the proposed beacon does not meet the warrant criteria and the municipality recommends its
installation, then the County will fund 50% of the costs of installation and 50% of the ongoing costs of
maintenance.
Council then instructed that the Lower-Tier Municipalities be requested to provide input on this draft
policy.
Discussion
The Engineering Services Department circulated the draft policy to the Municipalities and has tabulated
their comments below.
Municipality Commentsl Recommendations
Town of Aylmer Concurs with intent of policy.
Municipality of Bayham No objections to draft policy.
Municipality of Central Elgin ~ Add clause" That the installation of the red/amber
overhead flashing beacon could be initiated by the
County of Elgin, provided that the necessary criteria,
outlined in MUTCD guidelines is met."
~ Also felt that the intent of the draft policy was that
flashing beacons would only be installed at the initiation
of local municipalities. This may not be a pro-active
approach for the County of Elgin if a problematic
intersection exists.
Municipality of Dutton/Dunwich No major concerns.
Township of Malahide ~ Agreed in principal with proposed policy.
~ Beacons be considered and funded on individual basis
by County.
Township of Southwold Did not respond.
Municipality of West Elgin Approved draft policy.
12
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 30, 2001
SUBJECT: INTERSECTION CONTROL BEACON POLICY
Discussion (continued)
For Council's information, the following is the MUTCD's warrant for the installation of intersection control
beacons:
"These warrants are general and should be used with considerable discretion, since the over-
use of this device has led to its disregard by the motorist."
1. When an average of three accidents a year for at least three years of a type directly attributable
to poor observance of the STOP sign have occurred, provided that each accident involved
personal or property damage reportable by the police.
2. In rural areas where two major high speed roads intersect.
An intersection accident analysis has concluded that no County I County intersection meets the criteria
in warrant #1. Currently, six (6) County Road intersections have Flashing Beacons and none of them
meet warrant #1.
Conclusion
After reviewing the draft policy and the comments submitted from the Lower-Tier Municipalities, the
following revised policy should be considered.
1. That staff will monitor accidents at County Road intersections and if a location meets the MUTCD
warrant #1 for the installation of an Intersection Control Beacon, the County will install a flashing
beacon at that intersection at 100% cost to the County.
2. That a local Municipal Council may request the installation of an Intersection Control Beacon at a
County Road intersection under the MUTCD warrant #2. If County Council approves the request,
the County will arrange for the installation of the proposed beacon. The capital costs will be funded
50% by the County and 50% by the requesting Municipality; and maintenance costs will be provided
by the municipality.
Recommendation
THAT the above revised Intersection Control Beacon Policy by adopted.
APPROVED FOR SUBMISSION
mvJ~iwr4
CLAYTON D. WATTERS, MANAGER
ENGrNEERrN~CES
-t1J~
MARK MCDONALD
1 3 CHIEF ADMINISTRATIVE OFFICER
REPORT TO COUNTY COUNCIL
FROM:
Paul Vandenberg
DATE:
SUBJECT:
March 28, 2001
Department Heads - Vacation in Lieu time worked
INTRODUCTION/BACKGROUND
Now that council has approved the Alternative Work Arrangement (AWA) plan, it is necessary
to amend policy 4.50 by deleting the section titled: Department Heads. (See attached)
DISCUSSION
As part of the original discussions on AWA, the management team proposed, that the one-
week vacation in lieu of additional duties was no longer necessary under a true flex time plan.
True Flex Time allows the department heads to bank extra hours worked and take this time
off at a later date at their discretion.
CONCLUSION
The True Flex Time benefit already provides a remedy for extra hours worked, making the
vacation in lieu under policy 4.50 unnecessary.
RECOMMENDATIONS
That Council approves the attached amended policy 4.50.
¡:J~~
Paul andenberg
Human R ources Officer
Harley Underhill
i Director of Human Resources
AÍ>:t..,~;00 by Mam MoOoo'"
Chief Administrative Officer
IICTY _FS_1 ISYSIUSERSIVANDENPMlREPORTSlVacation Policy 4.50 amended.doc
1 4 Page 1 of1
Count}1 of Elgin
r
Section: 4
Human Resources Policy Manual
Subject: Overtime
Policy Number: 4.50
Code - NU
Date Approved: Oct. 1/87
Page 1 of 1
Date Last Revision: Oct. 26/93
Staff Other than Department HeadslSecond in Commands
To qualify under this section, all overtime hours worked must be properly documented and authorized.
Staff who normally work 35 hours per week will receive compensation for overtime hours worked as
follows:
(a) Hours worked above 35 hours per week, calculated at time and one half.(1 1/2)
(b) The overtime can be banked, or paid at the discretion of the Department Head. If the time is to be
taken off it will be taken at a mutually agreeable time between the Department Head and the
employee. All hours banked as at December 31st each year must be liquidated by December 31st
of the following year.
(c) An employee that has a normal work week with greater than 35 hours will have all overtime work
calculated at time and one half(1 1/2) and compensated according to section (b).
15
ReDort to County Council
FROM:
Joan McBurnie, Health and Safety Coordinator
DATE:
April 2, 2001
SUBJECT:
The London Employee Assistance Consortium
INTRODUCTION/BACKGROUND
An Employee Assistance Program provides individual and family counselling services for a wide
variety of topics ranging from difficult life issues, emotional, marital, financial matters or substance
abuse, to mention only a few. Such programs have been in existence for the past several
decades and are continually growing in popularity amongst private and public corporations.
In the past few years, whenever we, in Human Resources, became aware that an employee might
benefit from and was willing to participate in employee assistance, we arranged for this type of
service on an "as needed basis". Whenever we considered providing a formalized Employee
Assistance Program, prior to learning of the London Employee Assistance Consortium (L.E.A.C.),
the costs for such a program have been between $30,000.00 and $45,000.00 per year with other
service providers.
The L.E.A.C. was established in 1976 and currently consists of 23 full member organisations and
10 fee-for-service member organisations. The "L.E.A.C. Fast Facts" attachment to this report
outlines their background and the areas where assistance is available.
L.E.A.C. is a "not for profit" Corporation chartered under the Ministry of Consumer and Commercial
Relations. Since L.E.A.C. is "not for profit", fees for all member organisations can be maintained
at reasonable levels. L.E.A.C. is also unique in a sense that it clearly reflects community
involvement and participation. The consortium represents a real partnership both among its
member organisations and between these organisations and the counselling staff providing
service. L.E.A.C. is essentially owned by its member organisations and each of these
organisations has representation on the Board of Directors. Each member, therefore, has both
fiscal and governing responsibilities in the Consortium.
A full annual membership for the County would be approximately $50.00 per family. If we consider
that the County has about 300 employees, the annual cost would be approximately fifteen
thousand dollars ($15,000.00). This would provide coverage and accessibility for 300 employees
and dependants. Membership also includes recontact privileges, quick response to crisis
situations, counselling for retirees, critical incidence stress debriefing, introductory seminars, a
specific number of topical seminars or workshops, all advertising and promotional materials, an
annual report on organisational usage and representation on the Board of Directors. This
company will also provide Seminars, on additional topics, Stress Management for example, at a
nominal fee for additional service.
....2
H:/userslmcbumjalcouncîl/counciI01/EAPCompany
1 6
The London Employees Assistance Consortium
Page 2
April 2, 2001
DISCUSSION
On March 19, 2001, Jack Kaplun, Executive Director of the London Employee Assistance
Consortium attended the Management committee meeting. He spoke of the services available,
the yearly cost for this service, the confidentiality and the anonymous access to the service. He
also stated that the Consortium would provide training seminars on the services available to
employees and how to confidentially access any services within the program.
CONCLUSION
It is to the employee's and the County's advantage to have such a program available.
Confidentiality and anonymity with this program are critical and working with a London based firm
can assist in this regard.
Although there can be no guarantee, it is anticipated that, over time, this type of employee
assistance may eventually lead to the reduction of lost time.
RECOMMENDATIONS
That the County of Elgin enter into an annual agreement with the London Employee Assistance
Consortium commencing May 1, 2001, to provide an Employee Assistance Program for all County
employees, with funding to be included in the 2001 Corporate Budget Request.
~¿/S~
oan McBurnie
Health and Safety Coordinator
Approved r ubmission
Mark McDonald
Chief Administrative Officer
H:!usersfmcbumjalcounciVcounciI01/EAPCompany
17
L.E.A.C. FAST FACTS
GENERAL FEATURES:
1. registered Not for Profit Corporation.
2. National programs offered
3. all program components described included in aunual fee
4. seamless, comprehensive approach to service delivery
COUNSELLIN:GSERYIÇES::-~--:--::.-~-=--::::~--:::. :::~::-==-:::--._-----: --.---~-:
. unlimited confidential counselling
· seasoned professional staff with over 100 years of combined counseling experience
· roster of experienced National Affiliates
· option to choose male or female counselor
· local telephone number
· 24 hour answering service
· 800 telephone number
· same day emergency response
· evening and weekend appointments
· on-site counseling available as requested (e.g. termination, accident, sudden death)
. staggered appointment times (to ensure confidentiality)
· short term, solution focused therapy
. long term therapy available AT NO EXTRA COST (to employer)
· alternative therapies are also available
1 8
- 2-
COUNSEI:L1NGSERVICESTcont'â):~~-~---
· no limit on the number of sessions, per family, per year
('
\.
· no reduction in number of counseling sessions available because oflate cancellation
notice or missed appointment
· unlimited recontact service
· telephone consultations with counselors
· economy of service because ofthe number of clients who recontact (little additional
history taking, shorter assessments)
· program satisfaction surveys
HELP IS AVAILABLE FOR:
work and personal stress
critical incident stress debriefings
individual emotional problems
life cycle changes
family difficulties and children
marnage
separation
problem solving
addictions
work difficulties
bereavement
early retirement adjustment
elder care issues
accessing legal services
critical incident stress debriefings
(
VALUE ADDED SERVICES:
· seminars available for union, managers, supervisor, and employees on topics, as requested
(e.g. stress, substance abuse, communications, marital)
· consultations with manager, supervisors, union representatives, and medical personnel
· LEAC representative assigned to organization to discuss program concerns on-site. as
requested
· advertising and promotional materials
· annual company statistical reports
c
19
REPORT TO THE ELGIN GROUP POLICE SERVICES BOARD
FROM:
Mark G. McDonald,
Acting Secretaryl Administrator
DATE:
March 19th, 2001
SUBJECT: Recovery of County Costs For Administration Of PSB
Introduction:
County Council has agreed by resolution to provide administrative advice and
assistance to the PSB during the Board's formative stages. This assistance
includes policy advice from the C.A.O., secretarial assistance from the Deputy
Clerk and financial services from the County's Director of Financial Services.
Specifically, agenda preparation, minute taking, correspondence, report writing,
issuing cheques on behalf of the Board and other duties are included. These
costs are being absorbed by the County, however, the Town of Aylmer
contributes to these costs through the County levy but does not participate in the
PSB.
Discussion:
Out of a sense of fairness to the Town of Aylmer, the County should be
reimbursed at least a nominal fee for its services. In the draft 2001 budget an
amount of $1000 has been set aside for administrative overhead and $1200 has
been allocated as an honorarium for the Secretary/Administrator. As a
suggestion, the Board could allocate these sums to the County to cover some of
the administration costs for a total charge back of $2,200 per annum. Of course,
should the Board decide to hire a Secretary/Administrator in the future, the
honorarium may have to be revisited.
Conclusion:
Since the PSB is an autonomous agency, it should consider developing a budget
that reflects or nearly reflects its true costs. Although the Board is very active at
present as it establishes itself, the work of the Board may lessen over time.
Therefore, the amount set aside for administration may be re-evaluated.
Recommendation: As determined by the Board.
lIy submitted,
20
To:
Elgin County Council
From:
Karen Dunn
Date:
March 29th, 2001
Re:
Discontinuation of Bell Neutral Answering Service (BNAS)
Introduction:
On March 28th, the Elgin - St.Thomas 9-1-1 Steering Committee met to discuss Bell's
recent decision to apply to the CRTC for the discontinuation of the BNAS (see attached
letter). In Elgin and St. Thomas, the BNAS is currently the primary answering service for
all 9-1-1 calls. Both municipalities have jointly signed a contract with Bell for this service.
In their application to the CRTC, Bell will honour our existing contract to its full term
(August 2002); however, if the County and City wish to opt out of our contract Bell will not
try to stop us, and there will be no charges associated with breaking the contract.
Discussion:
Bell will be approaching the CRTC with this proposal in early April. Bell's reasons for
discontinuing the service are based on lost revenues and a responsibility to their
shareholders.
It is unknown how long the CRTC will take to make a decision; however, based on past
experience, and upon Bell's recommendation, we have been encouraged to implement an
action plan and protect ourselves in the event the application is approved.
Within the current market there are three Ontario-wide primary answering services, and
many municipal primary answering services. One of the Ontario-wide services has a
proven 'track record' and has been known to provide the service at a cost lower than what
Bell is currently charging.
21
Elgin/St. Thomas 9-1-1
Report to County Council
Conclusion:
We have been presented with an opportunity to test the market for an alternate supplier of
the 9-1-1 primary answering service.
The Elgin - St. Thomas 9-1-1 Steering Committee unanimously recommend that we seek
County and City Council approval to issue a Request for Proposal to determine if the
service can be obtained at a reduced cost by an alternate supplier.
Recommendation
THAT County Council, with the concurrence of St. Thomas City Council, authorize staff to
issue a Request for Proposal for the supply of a 9-1-1 primary answering service with an
effective date of August 28th, 2002 or sooner; and,
THAT, once all bids are received, staff report back the results of the RFP process and
seek Councils' direction with respect to the continuation of the Bell contract.
All of which is respectfully submitted.
c
Ive Officer
Emergen
Chief Adml .
2
22
To:
Elgin County Council
From:
Karen Dunn, Emergency Measures Co-ordinator
Date:
March 29th, 2001
Re:
Field Exercise for County Emergency Plan
Introduction
It's Time!!
Discussion
The County Emergency Plan has not been exercised since November, 1998.
With the recent purchase of a telephone system and communications base, an exercise
will test the viability of these acquisitions before they are truly needed. A field exercise will
also train elected officials, staff, emergency and volunteer services personnel of their
individual roles in an emergency.
The Date:
Sometime late October I early November.
The Cost:
Approximately $500 - $1000.
This cost will include the purchase of armbands to identify participants (this is necessary to
help avoid confusion that usually surrounds this type of exercise and an emergency
situation). A light lunch for all participants (approximately 200) has also been included to
show our appreciation for the abundant support this community is privy to from the
volunteer and emergency service agencies.
Conclusion:
The County Emergency Plan mandates an annual exercise to test it, and the involved
participants. With the current support for emergency planning and awareness that we
have from our community, a field exercise would be an invaluable learning tool for elected
officials, staff, emergency and volunteer service personnel.
Recommendation
THAT County Council approve the implementation of a field exercise for the County
Emergency Plan in late October I early November;
AND THAT County Council approve funding from the Mill Rate Stabilization Reserve for up
to $1,000 to implement this type of exercise.
All of which is respectfully submitted.
<~/A a 0
Emergenc eâsures Co-ordinator
--fhí)
Chief Administrative Officer
-
23
REPORT TO COUNTY COUNCIL
FROM:
Marilyn Fleck, Director of Homes and Seniors Services
John David Huether, Deputy Treasurer
DATE:
March 28, 2001
SUBJECT: 2001/2002 L-T Care Community Services Funding Request
Discussion:
The Ministry of Health requires signatures of three signing officers authorized to
bind the corporation on copies of the 2001/2002 Long-Term Care Community
Services Funding Request. Signed copies are to be received in The Ministry of
Health office by mid April, 2001. Upon return, the Ministry authorizing signatures
and dates will be completed in order to fully execute this Funding Request. An
original copy will be returned and kept on file in the Financial Services
Department.
Recommendation:
That, the Warden, Director of Homes and Senior Services and Director of
Financial Services be authorized to sign the 2001/2002 Long-Term Care
Community Services Funding Request.
Respectfully Submitted
l'l)~ {fJ-eJ£
Marilyn Fleck, Director of Homes
and Seniors Services
:::::G. ~
A~!jsubmiSSion
Mark McDonald, CAO
John David Huether
Deputy Treasurer
24
REPORT TO COUNTY COUNCIL
FROM:
DATE:
Cathy Bishop, Manager of Library Services
March 23, 2001
SUBJECT: BRANCH LIBRARY BUS TOUR
BACKGROUND:
Management and staff of the Elgin County Library System are very proud of our
11 branch libraries. Over the past years, County Council has supported the
library system and in turn, we have been able to make a number of changes in
the working environment of our libraries, including of course the growing
importance of computer and telecommunications technology.
DISCUSSION:
Management would like to arrange a bus tour of the branch libraries and would
like County Council and staff to accompany us. The last bus tour of the branch
libraries was in 1993. The tour would be split into two half days, (morning's) west
and east. In order to cover each branch and because of the driving time, the bus
would leave the county building at 8:00. There only a few libraries open in the
mornings and it would be beneficial to let Council see a couple of them in
operation. The only days we could do this would be a Monday, Tuesday or
Friday.
Possible dates are:
Friday May 4 or Friday May 11 or Friday May 25 (west)
Tuesday May 15 or Monday May 28 or Tuesday May 29 (east)
Please choose two (2) dates for both east and west tours
CONCLUSION:
If Council were to confirm a date for the tour, an agenda would be provided to
each Councillor in advance of the tour listing the times and stops.
25
Page 2
Library Bus Tour
RECOMMENDATION:
For Council's consideration
Respectfully Submitted
c~
Manager of Library Services
:¡¿;¡:-"
Chief Administrative Officer
26
REPORT TO:
Members of County Council
FROM:
Cathy Bishop,
Manager of Library Services
DATE:
April 5, 2001
SUBJECT:
ADDITIONAL HOURS. AYLMER LIBRARY
.
INTRODUCTION/BACKGROUND:
The town of Aylmer serves a population of approximately 6,440 but also services
the surrounding areas for library service. Aylmer Library has approximately 25%
of the total circulation for all county libraries. Aylmer Library is currently open 42
hours a week.
Monday
Tuesday, Thursday
Friday, Saturday
1 :30 - 8:30
10:00 - 8:30
10:00 - 5:00
A full range of library services are offered, including Reference, Adult and
Children's Programming, Inter-Library Loan, Reader's Advisory, Internet Access,
on-line Computer Catalogue, Microfilm ReaderlPrinter Services, Resume Maker,
Government Information, Videos and Music CD's, Compact Discs, and Elgin
Tourist Information.
DISCUSSION:
Factors to consider:
· Libraries today are becoming Information Centres; and Librarians, Information
Specialists
· Public's expectations have changed with the added technology
· Internet usage is well over 500 people per month
· Lack of open hours limits demand therefore, limits meeting peoples needs
· Libraries are assisting with filling the void of loss of government offices in
smaller community
· Libraries are a major focal point for social and intellectual stimulation in any
community
Staff would suggest that the Aylmer Library be open on Monday mornings at
10:00 o'clock. This would be a 3.5 increase in open hours.
Page 2
Aylmer Open Hours
Comparisons:
-
TOWN
POP. SERVED
HRS. OPEN PER WEEK
Aylmer
Dryden
Hanover
St. Mary's
6.440
7,731
6,844
5,952
42
62
61
49
Avlmer Librarv
Hanover Librarv
Staff Hours (weekly)
124.25
386
Circulation (weekly)
1,725
1,470
Number of Staff
1 Full-Time &
4 Part-Time
2 Full-Time &
6 Part~ Time
OPEN HOURS
42 Hours
5 days a week
61 Hours
7 days a week
CONCLUSION:
Aylmer Library plays a major role in the community and it would be very
beneficial to the public to have increased open hours to reflect the demand.
Therefore, staff recommend for the present time that the Aylmer Library be open
an additional 3.5 hours on Monday mornings effective May, 2001 with no
increase in staff hours and no cost to the County. Using the approved staff
complement, we plan to work within the approved hours and rearrange
schedules to accommodate this change.
Staff would also suggest that the open hours and the staff hours be measured in
relationship to the impact and that a detailed report be brought forward to Council
in 2002 with any suggestions or recommendations.
Page 3
Aylmer Open Hours
RECOMMENDATION:
.
THAT the Aylmer Library be permitted to increase their open hours from 42 hours
a week to 45.5 hours a week by opening Monday mornings effective May, 2001
with no additional cost to the county and;
THAT the staff measure the impact and a detailed report be brought forward to
Council in 2002 with any suggestions or recommendations.
Respectfully Submitted
Approved for Submission
W
---
~~
Manager of Library Services
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 2,2001
SUBJECT: PETITION FOR ROAD IMPROVEMENTS TO ROAD 18, THIRD LINE.
Introduction
This report will respond to a petition that was delivered to the Municipality of Southwold and sent to the
County of Elgin for our action.
The petition states as follows:
"We, the undersigned implore you to complete paving Elgin County Road 18 west from Lawrence Station
to Dunwich Townline. This is a well traveled road used by residents of Southwold and Dunwich in
preference to Highway 401 as well as rural traffic."
Discussion
The Engineering Services Department provides yearly to County Council a five-year capital plan for
projects for the county road system annually. The section of Road 18, as discussed in the petition, will
see the following improvements in 2002 as part of the capital program: application of 15,000 tonnes of
granular A, all road surface culvert replacements, base surface treatment, surface coarse surface
treatment and restoration. The total estimated cost for the above works is $245,000.00.
Conclusion
The County of Elgin has in the past 7 years completed the transformation of eliminating the gravel roads
in the Elgin County Road system. At the end of 2000 there is less than 6 kilometers remaining, with
another 3 kilometers transformed into a surface treated road in 2001. The capital improvements to gravel
roads reduce the municipalities operating expenditures.
Recommendation
That the Manager of Engineering Services write the organizer of the received petition to indicate that
improvements are proposed on Third Line in Southwold Township in 2002 pending budget approval.
RESPECTFULL Y SUBMITTED
APPROVED FOR SUBMISSION
ŒWÍÀ-A~
Mit:(O
CHIEF ADMINISTRATIVE OFFICER
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
CORRESPONDENCE - ADril10th. 2001
Items for Consideration
1. P.M. Madill, Regional Clerk, The Regional Municipality of Durham, with a resolution
concerning notification to municipalities in regards to amendments or new applications for
Pit or Quarry licences. (ATTACHED)
2. Novina Wong, City Clerk, City of Toronto, with information concerning the transportation
of the City of Toronto's waste material to Michigan. (ATTACHED)
3. Gabrielle Bouchenic, McMaster University, Michael Warner, Queen's University, Fawzi
Mankel, University of Ottawa, Sabrina Lim-Morrison, University of Toronto and Danielle
Martin, University of Western Ontario, with correspondence requesting Council's support
concerning "Medical Students of Ontario" and the current shortage of physicians affecting
communities across Ontario due in part to unaffordable medical school tuitions.
(ATTACHED)
4. Denise Labelle-Gelinas, Acting Clerk, City of Cornwall, with a resolution again requesting
the Provincial and Federal Governments to help fund the cost of improving our municipal
roads. (ATTACHED)
5. S. Wilkinson, Deputy Clerk, Village of Merrickville-Wolford, with a resolution urging the
Federal Government to follow through with their election promise of a grant to the farmers
of Canada for one billion dollars. (ATTACHED)
6. City of Weiland, with a resolution supporting the recommendations of the Ontario
Association of Fire Chiefs petitioning the Provincial Government to initiate a Provincially
funded Fire Service Program. (ATTACHED)
27
The Regional
Municipality "
"of Durham"
Clerk's Departme~_t
" ""
605 RO$$land Rd" East
P.O, Box 623
Whitby,'Ontano
CanàdaL1N6A3
(~05)668-7711
Fax: (~Q5) 668·~~83
P.M. Madill, A.M.,C.T.
Regional Clerk
March 23; 2001
¡,." ¿f'.<~oot
";""n ." '-
. . "
To: AU Member Municipalities of the Association of Munièipàlities of
OntàriofAMO) "
. "
The Council of the Regional Municipàlity of Durham, at its meeting heid on
March 21 , 2001, adopted the following resolution:
. .
." .
"a) THAT the Ontario Ministry of Natural ResourCes be requested to am~nd
their current practices of notification to Area and Regiorial mUniçipalities
with respect tQarnendments or new applications for Pit or Quarry
licendes;" " "
THAT all municipalities within 3kiJometers of àny application that
affects residents be .notified in Writing with an explanation of the extent
of the applicátiom¡ when they àre submitted; and ." .
THAT this resolution becirculateci to all area municipalities and ail
members of the Association of Municipalities of Ontario (AMO) for
eÌ1dorsemenC' " . "" . . "" .
YÒl,Ir consideration and support of this issue is requested.
b)
c)
P.M. Madill, A.fv1.C.T.
Regionai Clerk
PMMldb
cc:J.R. McCorkell, Commissioner of Works
@
~ 1DP'b Post~
.
28
lbill TORONm
City Clerk's
City Hall, 2nd floor West
100 Queen Street West
Toronto, Ontario M5H 2N2
Novina Wong
City Cleli<
rei: 14Î61392~016
fax: (416 392,2980
clerk@city.toronto.on.ca
http://\N\fIMI.cÎty.toronto,on. ca
REF.: 0l-WC#2(1)
MAR 26 200\
March 14, 2001
INTERESTED PARTIES:
I am enclosing for your information and any attention deemed necessary, Clause No.1 contained in
Report No.2 of The Works Committee, headed "Transportation of Waste to Michigan", which was
adopted, as amended, by the Council of the City of Toronto at its meeting held on March 6, 7 and
8, 2001.
May I draw yoUr attention to the amendment by Council found at the beginning of the Clause.
~ S¡f--
for City Clerk
M. Töft/sb
EncL
29
-2-
Clause sent to:
Minister of the Environment, Province of Ontario
Mayor Mel Lastman, City of Toronto
Chairs, Waste Diversion 2010 Task Force
Commissioner of Works and Emergency Services
Interested Parties
c. General Manager, Solid Waste Management Services
General Manager, Water and Wastewater Services
General Manager, Transportation Services
Executive Director, Technical Services
30
(tÌYORONTO
CITY CLERK
Clause embodied in Report No.2 of the Works Committee, as adopted by the Council of
the City of Toronto at its meeting held on March 6, 7 and 8, 2001.
1
Transportation of Waste to Michigan
(City Council at its meeting held on March 6, 7 and 8, 2001, amended this Clause by adding to
Recommendation No. (3) of the Works Committee, the words "and conduct a similar
examination of a potential rail haul option with the City's other supplier of landfill capacity in
Michigan, Superior Arbor Hills Landfill, Inc. ", so that such Recommendation shall now read as
follows:
"(3) the Commissioner of Works and Emergency Services be requested to examine the
CP Rail Expressway option for the shipment of all or part of the City's waste, in
consultation with neighbouring communities, the consultation process
established, the contractors, Republic Services and Wilson Logistics, and CP
Rail, and conduct a similar examination of a potential rail haul option with the
City's other supplier of landfill capacity in Michigan, Superior Arbor Hills
Landfill, Inc.; ")
The Works Committee recommends that:
(1) the Chairs of the Waste Diversion 2010 Task Force, in consultation with any other
interested Members of Council, be requested to establish a 4011402 Corridor
consultation process involving the Southwestern Ontario Trash Coalition, such
process to be developed in consultation with interested parties including those from
Michigan;
(2) the Mayor make arrangements for the City to respond promptly to the questions
raised by the members of the neighbouring communities, and such responses be
presented to the consultation process;
(3) the Commissioner of Works and Emergency Services be requested to examine the
CP Rail Expressway option for the shipment of all or part of the City's waste, in
consultation with neighbouring communities, the consultation process established,
the contractors, Republic Services and Wilson Logistics, and CP Rail;
(4) the Ministry of the Environment be advised that the City will co-òperate fully with
any review ofthe City's waste management system;
(5) the City adopt a full disclosure policy with respect to the waste transportation to
Michigan, and share any information with interested parties; and
c .3 t
Toronto City Council
March 6. 7 and 8. 2001
2
Works Cornmittee
Report No. '2. Clause No.1
(6) the Commissioner of Works and Emergency Services be requested to develop a
strategy for removing any toxics from the waste stream that might otherwise bring
the City into conflict with health standards in Michigan, or emerging health
standards, that could have au impact on waste being shipped to Michigan.
The Works Committee submits the following communication (December 13, 2000) from
Mayor Anne Marie DeCicco, City of London:
Please be advised that members of a coalition of southwestern Ontario municipalities, known as
the Southwestern Ontario Trash Coalition (SWOT), are very concerned about the transportation
of Toronto garbage to Michigan, and would like the opportunity to appear as a delegation before
Toronto City Councilor the appropriate standing committee to address some of the issues
surrounding this initiative.
It is our understanding delegations are usually made to a sub-committee of Council and that the
Works Committee is meeting on January 10, 2001. We would appreciate an opportunity of
attending on that date and look forward to a confirmation of a time.
Specifically, we are seeking information conceming the quantity of waste that will be shipped to
Michigan, as well as details pertaining to the existing and future efforts of the City of Toronto to
reduce the amount of waste that will be exported for disposal.
We have been disappointed by the lack of consultation by the City of Toronto with affected
municipalities, and we believe that this exercise will be an opportunity for us to open the lines of
communication and allow for an informative exchange. We look forward to meeting with you
and trust that you will let us know what arrangements we need to make in order to proceed.
The Works Committee reports, for the information of Council, having also had before it during
consideration of the foregoing matter the following communications:
(i) (October 12, 2000) from the Deputy Clerk, Town of Tecumseh, advising that the Council
of the Town of Tecumseh at its meeting of October 10, 2000, passed the following
resolution:
"That the Council of the Town of Tecumseh support the September 25, 2000
Resolution No. M83-2000 passed by the Council of the City of Windsor
respecting truck traffic associated with the City of Toronto's waste disposal to
Michigan";
and forwarding a copy of the City of Windsor's resolution, wherein it is resolved, in part,
that:
(1) the City of Windsor express its strong concern about the truck traffic associated
with the disposal of Toronto's waste to Michigan; and
32
Toronto City Council
March 6, 7 and 8, 2001
3
Works Committee
Report No.2, Clause No.1
(2) the City of Windsor request that the City of Toronto maximize the use of rail
options, such as the new CP Rail Service, in order to minimize or eliminate the
consequences associated with the trucking option; and
(3) the Mayor and City CouÍ1cil solicit support for the rail proposal from other
mayors and councils along the 401 corridor; and
(4) the City of Windsor administration contact C.P. Rail in order to develop further
arguments and refinement for this proposal including other modes of
transportation such as barge transport along the Great Lakes and, if the Republic
Landfill Site is chosen, to consult with all affected communities along the 401
corridor;
(ii) (October 25, 2000) from the Deputy Clerk, County of Elgin, advising that the Council of
the Corporation of the County of Elgin at its meeting on October 24, 2000, passed the
following resolution:
"That the Council of the County of Elgin supports the resolution from the City of
Windsor concerning the negative environmental consequences the transfer of
waste materials to the Republic Landfill Site in Detroit, Michigan, by truck will
have on communities directly abutting the Highway 401; and
That the City of Toronto be requested to maximize the use of rail options for the
transport and disposal of their municipal waste to the Republic Landfill Site to
minimize or eliminate the consequences associated with the trucking option";
(iii) (October 30, 2000) from the Director, Council and Administrative ServicesfRegional
Clerk, Region of Waterloo, advising that the Council of the Regional Municipality of
Waterloo at its meeting of October 25,2000, approved a resolution respecting the City of
Toronto's garbage disposal, wherein it is resolved:
"That the Region of Waterloo express its strong concern about the truck traffic
associated with the disposal of Toronto's waste to Michigan; and
That the Region of Waterloo request that the City of Toronto maximize the use of
rail options, such as the new CP Rail Service, in order to minimize or eliminatè
the consequences associated with the trucking option";
(iv) (November 6, 2000) from the Deputy City Clerk, City of Sarnia, advising that the
Council of the City of Sarnia at it meeting of October 30, 2000, adopted a resolution
respecting the transportation of waste by the City of Toronto to the State of Michigan,
wherein it is resolved, in part, that:
(1) the City of Sarnia supports the City of Windsor's resolution in asking for a full
environmental assessment to address what the impact of both truck and rail
options would have on air quality along with other impacts; and
33
Toronto City Council
March 6. 7 and 8. 2001
4
Works Committee
Report No. '2, Clause No.1
(2) the City of Toronto be requested to undertake an examination of all potential
avenues and methods for the disposal and transportation of its garbage, including
the disposal of garbage within the Greater Toronto Area;
(v) (November 17, 2000) from the City Clerk, City of Woodstock, advising that the Council
of the City of Woodstock at its meeting of November 2, 2000, passed a resolution,
wherein it is resolved that the City of Woodstock advise the Province, the City of Toronto
and the M.P.P. for Oxford, Ernie Hardeman, of the City's opposition to the trucking of
waste;
(vi) (February 2,2001) from Councillor Betty Disero, Chair, Works Committee, addressed to
Mr. Gordon E. McGuinty, Notre Development, with respect to the motion adopted by
Council at its meeting on January 31, 2001, regarding the Adams Mine site; and advising
that the Committee caunot hear any deputations with respect to this matter;
(vii) (February 5, 2001) from Mayor Michael D. Hurst, City of Windsor, addressed to Mayor
Anne Marie DeCicco, City of London, in support of her initiative and leadership on this
. issue; advising that he would be unable to attend the meeting of the Works Committee;
and outlining the role of the Province of Ontario and the Ministry of the Environment
with respect to waste management issues;
(viii) (February 6, 2001) from Mayor Mike Bradley, Mayor of Sarnia, addressed to Mayor
Anne Marie DeCicco, City of London, expressing his regret at being unable to attend the
meeting of the Works Committee, and providing his support for the action being taken;
(ix) (February 6,2001) from Mr. Gary M. Sosnoski, City Clerk, City of Kitchener, advising
that the City of Kitchener adopted a resolution at a special meeting held on February 5,
2001, wherein it is resolved that Kitchener City Council wishes to go on record as being
opposed to the disposal of municipal waste outside of a municipal jurisdiction and the
Province of Ontario; and specifically, to the shipping of waste by truck from Toronto to
Michigan along Highway 40 I; and
(x) (February 6,2001) from Mr. David E. Bonior, Member of Congress of the United States,
House of Representatives, in opposition to the out-of-state and out-of-country waste
being shipped to Michigan.
The following persons appeared before the Works Committee in connection with the foregoing
matter:
Mayor Anne Marie DeCicco, City of London, with a delegation from Southwestern
Ontario; and submitted copies of correspondence raising questions with respect to the
shipment of Toronto's waste to Michigan;
Mayor Carl Zehr, City ofKitchener;
34
TOJonto City Council
March 6: 7 and 8, 2001
5
Works Committee
Report No.2, Clause NO.1
Mayor Doug Craig, City of Cambridge;
Councillor Todd Morgan, representing Mayor Bill Enouy, Town of Kirkland Lake, and
submitted a copy of a communication from the Department of Environmental Quality for
the State of Michigan;
Mr. David Bradley, President, Ontario Trucking Association, and submitted material with
respect thereto;
Mr. Robert Webb, Vice-President, Republic Services of Canada Inc.;
Mr. James D. Wilson, Chair and Chief Executive Officer, Wilson Logistics, and
submitted material with respect thereto;
Mr. Randy Marsh, representing Mr. Christopher lones, Director for Operations, CPR
Expressway, and submitted material with respect thereto;
Mr. Gordon E. McGuinty, Rail Cycle North, and submitted material with respect thereto;
Mr. Glenn King, Chairperson, Ontario Legislation Board for the United Transportation
Union, and submitted material with respect thereto;
Mr. Dan Louie, representing Kirkland Lake and District Chamber of Commerce;
Mr. Dave Oehring, Larder Lake;
Mr. Joe Mavrinac, Kirkland Lake;
Mr. Terry Graves, New Liskeard, and submitted material with respect thereto;
Mr. Jeff Surfus, NO WASTE, Michigan;
Mr. James Clift, Michigan Environment Council;
Mr. Michael Garfield, Director, Ecology Centre, Michigan, and submitted material with
respect thereto;
Mr. Gilles Bisson, MPP, Timmins-James Bay;
Councillor Chris Korwin-Kuczynski, Ward 14 ~ Parkdale-High Park; and
Councillor Michael Walker, Ward 22 ~ St. Paul's.
~
35
Toronto City Council
March 6. 7 and 8. 2001
6
Workr-. Con:':ffiittee
Report No.2. Clause No.1
(City Council on March 6, 7 and 8, 2001, had before it, during consideration of the foregoing
Clause, a communication (February 6.2001) from the City Clerk, City ofKitchener, submitting a
resolution passed by the Kitchener City Council on February 5, 2001, in opposition to the
disposal of municipal waste outside of a municipal jurisdiction and the Province of Ontario, and
specifically, to the shipping of waste by trnckfrom Toronto to Michigan, along Highway 401.}
,
36
MEDICAL STUDENTS OF ONTARIO
Mr. Duncan McPhail
Warden
Elgin, The County of
450 Sunset Dr.
St. Thomas,()~
~5R 5V1
MAR 20 2001
March 6, 2001
Dear Mr. McPhail,
Weare writing to you about unaffordable medical school tuition and its effects on the
current physician shortage that is affecting communities across ()ntario, including Elgin
County. Research has long shown that a medical student from an underserviced area is
much more likely to return to practice in an underserviced area. Unfortunately, the
provincial government and the universities have established significant financial
barriers that discourage students from underserviced areas from entering medical
school.
After the provincial government de-regulated medical school tuition in 1998, tuition
levels skyrocketed more than 300%. For example, medical students at the University of
Toronto now pay $14,000 a year for tuition alone, while student loans only provide
$11,000 for tuition and living expenses. The overall cost of a medical education is now
in excess of $110,000 at some universities. This shortfall between tuition levels and
student aid funding is one reason why the average family income of new medical
students has risen at the University of Western Ontario from $80,000 before tuition de-
regulation in 1998, to over $140,000 today. Compare that to the Statistics Canada
average family income for Elgin County.
Students from Elgin County who want to study medicine have always faced an
additional financial burden as they are forced to live away from home for their
university education (a minimum nine years) while students from larger centres can
reduce costs by staying at home. We fear that this pattern of dramatic and continuing
tuition increases will limit the ability of students from your community and other
similar communities to attend medical school.
The medical students of Ontario are working on creative ways to address the physician
shortage across ()ntario. ()ne effort is our Rural ()utreach Program which has medical
students visiting high schools in underserviced communities across Ontario to
encourage students from those communities to consider attending medical school and
then eventually return home as physicians. This effort will unfortunately be for naught
423 Central Avenue" Unit 1 " london" Ontario" N6B 2E4
37
if tuition continues to increase so that families from underserviced areas can no longer
afford the cost of tuition.
Unlike most other university programs, medical school tuition is completely
unregulated and more increases are expected. While there are programs aimed at
encouraging physicians to practice in an underserviced area, paying money to a fully
trained 30 or 35 year old physician, is not going to help a 23 year old first year medical
student pay his/her tuition today.
Unaffordable tuition bills are limiting the ability of children from average income
families to attend medical school. This is unfair. It discourages students living in
underserviced communities who face the additional cost of living away from home from
attending medical school and worse, the number of physicians likely to practice in areas
such as St. Thomas is further diminished.
The health needs of Ontarians are incredibly diverse. To address t.'lese needs, Ontarians
need physicians from all communities and backgrounds and this simply won't happen
in an environment where tuition is $14,000 and increasing.
We need your support in urging the Government and Universities of Ontario to ensure
that medical education remains accessible to Ontarians from all backgrounds and
communities. We ask that you to contact Dianne Cunningham, the Minister of Colleges,
Universities and Training; Tony Clement, the Minister of Health and Long-Term Care;
your MPP; and your local university president to let them know that you are concerned
about the future effects of unaffordable medical school tuition on the health care
available in Elgin County.
We are including a sample letter here for you to consider when writing to these officials.
In addition, we have included a sample resolution which your community organizations
and associations may be interested in considering. This resolution is one way to
publicly state your support for accessibility of medical education.
With your help we want to ensure that medical school remains accessible to talented and
dedicated students from all communities across Ontario. Specifically we are asking that
medical school tuition be capped and reregulated at an accessible level (e.g. pre-
deregulation levels plus inflationary increases) and that financial aid be increased to
reflect the actual costs of a medical education.
You can reach the Minister of Health and Long-Term Care, and the Minister of Colleges,
Universities and Training at the following addresses:
The Hon. Dianne Cunningham
Minister of Colleges, Universities & Training
6th Floor, Mowat Block, 900 Bay St.
Toronto, ON
M7A 1C2
The Hon. Tony Clement
Minister of Health and Long-Term Care
Hepburn Block, 10th Floor
80 Grosvenor St.
Toronto, ON
M7 A 2C4
For a list of MPPs and local university presidents please see the attachments enclosed.
423 Central Avenue" Unit 1 " London" Ontario" N6B 2E4
38
We hope we can count on your support to ensure a supply of physicians to all
underserviced communities and to give students from all communities and
backgrounds the chance to serve their commUIÚty as a physician.
Sincerely,
Gabrielle Bouhenic
VP External
McMaster University
Michael Warner
VP External
Queen's University
Fawzi Mankel
VP External
University of Ottawa
Sabrina Um-Morrison
VP External
University of Toronto
DaIÙelle Martin
VP External
University of Western Ontario
423 Central Avenue" Unit 1 " London" Ontario" N6B 2£4
39
SAMPLE LETTER TO SEND
Dear Sir or Madam,
I am writing to you today to express the deep concerns of my community
regarding the future of our physician supply. The costs of a medical education
have risen to the point where many local young people may decide that
becoming a doctor is out of reach.
Young people from rural areas do not have the option of remaining at home for
any part of their university education. As a result, they face the highest costs of
any university student in pursuing their career dreams. Disturbing evidence
from the University of Western Ontario shows that the numbers of students in
the class from family incomes below $60,000 dropped precipitously as tuition
rose in the last four years.
Students from rural areas are the most likely to return to those areas to practice.
It is critical for our community to have young people interested in a medical
career as the physician shortage worsens. Unfortunately, the very citizens of our
community who could fill that shortage may find that a medical education is too
expensive to pursue.
Unfortunately, the government's Return of Service Program is not useful for
medical students during their education. Since it only reimburses shldents in
their final year of medical school, it does not help them pay living and other
expenses during their undergraduate university education. Furthermore, the
$40,000 promised is but a small part of the full cost of medical education, which
has been estimated at over $110,000 at some lmiversities.
Other sources of potential financing have been outpaced by hÜtion increases.
OSAP, the provincial government loans program, has not changed loan
maximums in over 10 years. Tuition at three schools in Ontario now exceeds the
maximum loan available, with nothing left to cover basic living expenses. The
impossibility of financing a medical education weighs heavily on the young
people of my community.
The Canadian Federation of Medical Students (CFMS), through its Rural
Outreach Program (CROP), is working to get rural high school students
interested in a career in medicine. Unfortunately, CROP cannot change the
financial reality facing many of these shldents, and without concrete attempts to
make medical school financially accessible such programs wìll not fulfìll their
potential.
40
I strongly urge you to make medical school accessible to the people in my
community. Specifically, freezing and re-regulating tuition at an accessible level
for all Ontarians (e.g. pre-deregulation levels plus cost of living expenses) would
ensure that it not continue to spiral to the point where it is only accessible to the
rich. As well, increases in government loans must also occur to a level that
finances both tuition and living expenses.
The physician supply crisis is detrimental to the citizens of my community. I feel
that the young people in our community are our only hope for securing the
quality of our health care well into the future. I hope you will work to reduce the
barrier to medical education.
Sincerely,
Community Leader
41
ONTARIO MPPs
Algoma-Manitolilin Michael Brown
Barrie-Simcoe Bradford Joseph Tascona
Beaches -East York Frances Lankin
Bramalea-Gore-Malton-Spring£ield Raminder Gill
Brampton Centre Joe Spina
Brampton West-ìvlississauga Tonv Clement
Brant DaV'e Levac
Broadview-Gerrard Marilyn Churley
Bruce-Grey Bill Murdoch
Burlington Cameron Jackson
Cambridge Gerrv Martiniuk
Carleton-Gloucester Bri.m Cobum
Chatham-Kent-Essex Pat Hoy
Davenport Tony Ruprecht
Don Valley East David Caplan
DOn Valley West David Tumbull
Dufferin-Peel-Wellington-Grey David Tilson
Durham John O'Toole
Eglinton-Lawrence Mike Colle
Elgin-Middlesex-London Steve Peters
Erie-Lincoln Tim Hudak
Essex Bruce Crozier
Etobicoke Centre Chris Stockwell
Etobicoke Lakeshore Morlev Kells
Etobicoke North John Hastings
Glengarry-Prescott-Russell Jean-Marc Lalonde
Haldiman-Norfolk-Brant Tobv Barrett
Halton Ted'Chudleigh
Haliburton- Victoria-Brock Chris Hodgson
Hamilton East Dominic Agostino
Hamilton Mountain Marie Bountrogianni
Hamilton West David Christopher
Hastings-Frontenac-Lennox-Addington Leona Dombrowski
Huron-Bruce HelenJohns
Kenora-Rainv River Howard Hampton
Kingston and the Íslands John Gerretsoñ
Kitchener Centre Wayne K. Wettlaufer
Kitchener-Waterloo Elizabeth Witmer
Lambton-Kent-?vliddlesex Marcel Beaubien
Lanark-Carleton Norman Sterling
Leeds-Grenville Robert Rlillciman
London-Fanshawe Frank Mazzilli
London-North-Centre Dianne Cunningham
London West Bob Wood
Markham Dave Tsubouchi
ìvlississauga Centre Rob Sampson
iYlississauga East Carl Defaria
Mississauga South Margaret Marland
Mississauga West John Snobelen
42
cant...
ONTARIO MPPs CONTINUED...
Nepean-Carleton
Niagara Centre
Niagara Falls
Nickel Belt
Nipissing
Northumberland
Oakville
Oak Ridges
Oshawa
Ottawa Centre
Ottawa South
Ottawa-Vanier
Ottawa West-Nepean
Oxford
Perth Middlesex
Peterborough
Pickering-Ajax-Uxbridge
Prince Edward-Hastings
Renfrew-Nipissing-Pembroke
St. Catherines
St. Paul's
Sarnia-Lambton
Satùt Ste. Marie
Scarborough-Agincourt
Scarborough Centre
Scarborough East
Scarborough-Rouge River
Scarborough Southwest
Simcoe-Grey
Simcoe North
Stoney Creek
Stormont-Dundas-Charlottenburgh
Sudbury
Thornhill
Thunder Bay-Atikokan
Thunder Bay-Superior North
Timiskaming-Cochrane
Timmins-James Bay
Toronto Centre-Rosedale
Trinity-Spadina
Vaughan-King-Aurora
W aterloo- Wellington
Wentworth-Burlington
Whitby-Ajax
Willow dale
Windsor-St. Clair
Windsor West
York Centre
York South
York West
John Baird
Peter Kormos
Bart Maves
Shelley Martel
Michael Harris
Douglas Galt
Gary Carr
Frank Klees
Jeny Ouellette
Richard Patten
Dalton McGuinty
Claudette Boyer
Garry Guzzo
Ernie Hardeman
Bert Johnson
Gary Stewart
Janet Ecker
Ernie Parsons
Sean Conway
James Bradley
Michael Bryant
Caroline Di Cocco
Tony Martin
Geny Phillips
Marilyn Mushinski
Steve Gilchrist
Alvin Curling
Dan Newman
Jim Wilson
Garfield Dunlop
Brad Clark
John Cleary
Rick Bartolucci
Tina Molinari
Lyn McLeod
.Mike Gravelle
David Ramsay
Gilles Bisson
George Smitherman
Rosario Marchese
Al Pallidini
Ted Arnott
Toni Skarica
Jim Flaherty
David Young
Dwight Duncan
Sandra Pupatello
Monte Kwinter
Joseph Cordiano
Mario Sergio
.
43
SAMPLE RESOLUTION OF SUPPORT FOR ACCESSIBILITY
TO ONTARIO MEDICAL SCHOOLS
WHEREAS medical school tuition was deregulated by t..lce Ontario
Government in 1998; and medical school tuition has, and continues to
increase in excess of 300% such that at some Universities tuition is
now $14,000;
WHEREAS the combination of excessive tuition and frozen student
assistance have impaired students' accessibility to a medical
education¡
WHEREAS the physicians most likely to practise in an rural area are
originally from rural areas themselves¡
AND WHEREAS unaffordable tuition disproportionately excludes
medical students from rural communities;
BE IT RESOLVED THAT <YOUR COMMUNITY NAME> calls upon the
Ontario Government and the Universities of Ontario to ensure that
medical education be made financially accessible to all qualified
students;
AND BE IT FURTHER RESOLVED THAT <YOUR COMMUNITY NAME>
requests that medical tuition be capped and reregulated at a level
accessible to all Ontarians, and that the Ontario Student Assistance
Plan/ Canada Student Loan program be adjusted, in order to ensure
that Ontarians from all communities are able to afford a medical
school education.
44
UNIVERSITY PRESIDENTS
Dr. Peter George
President
McMaster University
Gilmour Hall Room 238
1280 Main Street West
Hamilton, ON
L8S 4L8
Dr. William C. Leggett
Principal and Vice-Chancellor
Queen's University
Room 206, Second Floor,
Richardson Hall
99 University Avenue
Kingston, ON
K7L 3N6
Dr. Patù Davenport
President and Vice-Chancellor
University of Western Ontario
Office of the President
Stevenson-Lawson Building
London, ON
N6A 5B8
Dr. 1VIarcel HamelUl
Rector and Vice-Chancellor
University of Ottawa
Rector and Vice-Chancellor
Tabaret Hall
550 Cumberland Street, Room 212
P.O. Box 450, Stn. A
Ottawa, ON
KIN 6N5
Dr. Robert J. Birgeneau
President
University of Toronto
27 King's College Circle
Simcoe Hall, Room 206
Toronto, ON
M5S lAl
45
B3/22/B1 23:34:56 EST; ASSOCIATION OF?-)
1 519 633 7661 CLERR-El~in Co
Pa~e BB2
MAR-22-0! THU 04:25 PM
AMO FAX NO, 416 971 6191
RESOLUTION
p, 01/01
The COlmcil of the Corporation of the City of Cornwall
-.-- ..--
-~..- --.'.-
P.O. Box I C.P. 877
360 rUe Pitt Strest
Cornwall, Ontario K6H 5T9
(613) 930-2787, ext.2537
Fax (613) 932-1071
Moved by Councillor:
Seconded by Councillor:
Korey Kennedy
Perry Lalonde
WHEREAS municipal roads across the Province of Ontario are vital to their local communi1iee; and
WHEREAS municipalities are continuously spending more money to improve fewer roads; and
WHEREAS the cost of repairs continue to escalate; and
WHEREAS municipalities, and theIr associations, have advised the Provincial Government that tho
Infrastructure detleJt cannot be remedied solely through the property tax reVenU8j a!'!d
WHEREAS municipalities have advìsed the Federal and Provincial Governments to allocate a
portion of fuel tax revenues to municipalJties for dedicated road infrastructure maintenance;
TIiI'!REFORE BE IT RESOLVED TIiAT member municipalities of the AssocIatJon of Municipalities
of Ontario once more ask for the Provincial and Federal Govemments to help tund cost of
Improving our municipal roads,
Certified to be a true ropy of a resolution passed by city COUncil at iI5 regular meeting of Maroh
12,2001,
Dated at the City of COI nwall,
County of Stormont
this 22"d day of March, 2001
¡¡~
Denise Labell -Gélínas
ActIng Clerk
46
83/38/81 23:13:18 EST; ASSOCIATION OF?->
1 519 633 7661 CLERH-Elgin Co
Page 882
MAR-30-0! FRI 02:44 PM AMO
FAX NO, 4!6 971 6191
p, 01
19IOl
E:ïtabii5hed 1793
It f:c(Þorolod
Wellord 1 BSO
MO/JÍCilvil'" 1 BGO
Am.lga....ted 199B
i'~O'PAr/O"¡/'
e"CJ ~ 0.0('0
'..-.
;,¡¡. .r.¡¡
~,. .:
". "
~.\.
VILLAGE OF MERRICKVILLE·WOLFORD
Telephone (5131 2G$.4191
Facslm~. [6131269-3095
Resolution Number: rJ ~ 01
Date; March 26, 2001
Moved by: ~ W~~
Second<:dbY:_/ ~ ~---
--
Whereas the fàInily farms are the backbone of Ca:nada
And Whereas the family farms feed all of Canada with pride and the safest food
And Whereas the industry has not faced this much difficulty in decades from the high input
costs and the subsidy war ¡hat has helped to drive world prices to all time lows
Now therefor be it resolved that: this Council of the Village ofMenìckvHIe-Wolford does in
the strongest teIms urge the Federal Governmen.t to grant the Farmers of Canada. in all
commodities, the oTle billìon dollars which was promised by our Goveroment prior to !he last
federal election
And be it further resolved tlÌat: a copy of this resolution be circulated to all municipalities in
Ontario and to the United Counties of Leeds and Grenville for their support
~~efeBtcd
11ris is a certified tru" copy of the ori,,;nal d
. L "'_. ocument
MßYOrçs~{ÇLÄ.
S. Wilkinson
.
~CI:k.
_::? 1'7
[5i?i.dc 'St- luE.-ç T
¡'.O. Box 340. M,,,rir.hvlllo. OOlln'!" KIKi I NtJ
... .11 ..,., >111+1111'''\'111.1 ~\'.,ffoul 'III":!.
47
64/62/61 22:18:19 ,EST; ASSOCIATION OF?-)
1 519 &33 7&&1 CLERK-Elgin Co
Page 663
APR-02-0l MON 04:17 PM AMO
FAX NO, 416 971 6191
p, 02
ä
~
.d!a:øo~
CITY OF WELLAND
ONTARIO
MUNICIPAl.. BUILDING
41' EAST MAIN ST
L3e 3X4
PHONE C90S) 73g~, 700
FAX (90S) 732.'919
March 23.2001
RLOntarjo Association of Fire Chiefs Resolution
Thc following is a rosolution pas~ed by the Council of the City of Weiland on March 20, 2001
pcrtainillg to the funding ofFice Services in the Province of Ontario
WHEREAS the provision of fire services in Ontario is currently the financial
responsibility of local municipal government, funded through municipal property
taxes; and
WHEREAS the Fire Protection and Prevention Act (FPPA) mandates every
municipality to provide suppression and public Fire Education and Prevention
Programs; and
WHEREAS the role of the Fire Services has changed dramatically over the past
two (2) decades with fire personnel more involved with emergency vehicle
extrications; and
WHEREAS Fire Services are becoming the first providers of defibrillation
services assuring quick intervention in many emergency health situations; and
WHEREAS the promotion of public education and prevention has had a
significant impact on community fire safety across North America and more
particularly In Ontario; and
WHEREAS Provincial funding to help fire department implement new programs
or enhance existing programs in the areas of education and prevention has the
potential to further reduce fire losses dramatically; and
WHEREAS the Ontario Association of Fire Chiefs (OAFC) believes that a
Provinoially funded program for Fire Service oan dramatically enhance the good
work already being done by the Ontario Fire Marshall's Office and local Fire
Departments;
THEREFORE BE IT RESOLVED THAT the City of Weiland supports the
strategies and recommendations of the Ontario Association of Fire Chiefs,
petitioning the Provincial Government to Initiate an adequately funded Provincial
Fire Service Program focused on targeted areas with high benefit potential that
reflects a commitment by the Government of Ontario to protect its citizens,
particularly the young and the elderly who, statistically, are at higher risk of being
victims of fire tragedies; and
FURTHER BE IT RESOLVED THAT this resolution requesting the Provincial
Government to implement the financial strategies put forth by the Ontario
Association of Fire Chiefs in its 2001 Provincial Budget Recommendations, be 4 8
circulated to all Ontario municipalities for support and endorsement.
CORRESPONDENCE - April 10th. 2001
Items for Information - (Consent Aaenda)
1. News Release - Ontario, "Province Provides New Funding For Social Housing"
(ATTACHED)
2. Todd Sleeper, President, The NOAH Conservation Club, announcing the 2nd Annual
Thames River Clean-Up (ATTACHED)
3. Kim Smale, General ManagerISecretary-Treasurer, Catfish Creek Conservation
Authority, with information concerning the ''Yarmouth Natural Heritage Area
Agreement". (ATTACHED)
4. Clayton Gutscher, Chair, Walkerton Community Foundation, with a plaque thanking
the County of Elgin for the financial assistance to the Walkerton Community.
(ATTACHED)
5. Walkerton Blooms, requesting help to create a 'Walkerton Heritage Water Garden"
memorial to the residents of the Town ofWalkerton. (ATTACHED)
6. Susan McConnell, Kettle Creek Conservation Authority, Community Relations
Supervisor and Member of the St. Thomas Arbor Week Committee, with a request for
a declaration of "Arbor Week" Friday, April 27-Mother's Day, 2001. (ATTACHED)
7. Honourable James M. Flaherty, Minister of Finance, with information concerning the
Provinces decisions regarding property taxation. (ATTACHED)
8. Honourable Cam Jackson, Ministry of Citizenship, announcing the Community Action
Awards for 2001. (ATTACHED) (additional information available for viewing in the
Administrative Services Department)
9. AMO Member Communication, For Your Information: 1) "AMO and ROMA Welcome
New Provincial Money for Ontario Grain and Oilseed Farmers", and 2) "AMO Says
Social Housing Funding Announce[1lent isa Partial Answer. (ATTACHED)
Correspondence:
1) Joseph Gilbert, Chief, Walpole Island First Nation, Bkejwanong °Territory, announcing an
information session to be held on April 11 , 2001 at 1 :30 P.M. for municipal representatives
concerning Aboriginal title and rights. (ATTACHED)
2) Friends of the Games, 2001 Canada Summer Games Alliance:
1. St. Thomas 2001 Games Meeting Minutes (March 21, 2001)
2. Monthly Update for Host Society Staff and Executive Volunteers
(Information available in Administrative Services Department)
49
In Case of 'R-ansmission Difficulties, Please Call 416-863-2101
Please Deliver To:
The County of Elgin
News Release
Communiqué
® Ontario
Ministry of
Municipal Affairs
and Housing
Ministère des
A.ff.lros municlpales
et du Logement
For Immediate Release
MaTch 28, 2001
PROVINCE PROVIDES NEW FUNDING FOR SOCIAL HOUSING
TORONTO - Forty-seven municipalities in Ontario will be getting approximately $100 million
for capital improvements, transfer and start-up costs ofiocal housing programs, Chris Hodgson,
Minister ofM1Jnicipal Affairs and Housing, anno1Jnced today.
M1Jnicipal governments were given responsibility for planning and delivery of social housing
services Wlder the Social Housing Reform Act, as they are best situated to meet the local needs of
Ontario communities. The provwce will provide $29.5 million for entitlements of employees
who were transferred from the province to the local level and an additional $6.1 million for start-
up costs, The m1Jnicipalities will also receive a further $9.1 million to help them find efficiencies
in administration, technology, staff training, business realignment and other costs.
Additiona1Iy, the province is distributing $58 million in federal funding related to the federal
housing program. These new funds can be used for buildwg reviews, capital repairs and other
social housing purposes. Responsibility for most federally funded social housing programs was
transferred to the province Wlder the Federal Provincial Socia! Housing Agreement signed in
November 1999.
"The province consulted extensively with municipalities on the social housing transfer, and we
are committed to making it work," said Hodgson. "Our objective in providing these funds is to
assist municipalities to operate social housing more efficiently and better serve local needs."
The province wiJJ also provide municipalities with an additional $8 million for a new
computerized property management system that wi1I help them to manage social housing more
efficiently.
Contacts:
- 30-
Alexandra ŒJJespie
Minister's office
(416) 585-6932
Patti Redmond (416) 585-6375
Deb Sikora (416) 585-6079
Ministry of Municipal Affairs and Housing
Dí,Sponsible en français.
For more information, visit www.mah.gov.on.ca
50
Backgrounder
Document dJinformation
® Ontario
For Immediate release
March 28,2001
PROVINCIAL FUNDING RELATED TO THE TRANSFER OF PUBLIC HOUSING
On Janu31y 1, 2001, the Social Housing Riform Act transferred the ownership of public housing
to 47 municipally controlled local housing corporations, The transfer of the non-profit and co-
operative housing portfolio to the municipal level will follow over the 18 months after
proclamation. As part of the transfer process, the province will provide municipal service
managers with funding to help them with their new service responsibilities:
Start-up Funds
· $6.1 milJion in start-up funds will be provided to service managers to cover the costs
associated with getting ready to assume new social housm.g responsibilities. These
include retaining consulting expertise to help develop a joint local transfer plan for
implementation, consulting with housing providers and administration costs.
· Funding for the service managers is based on a fair-share allocation model based on base
funding of $60,000 plus $2,400 for each provider within a service manager's area,
Employee Entitlements Funds
· $29. 5 million in funding is being provided for costs (including vacation, sick credits and
other employee entitlements) associated with the transfer of2,300 local housing authority
employees to the municipal level.
Restructuring Funding Program
. $9.1 million is to be allocated to service managers to assist with restructuring costs
related to their new social housing business. These costs may include restructuring
administration or technology, building staff capacity, re-skilling eXisting staff, n-aining
new staff and other costs associated with restructuring such as assessing readiness, These
funds could also be used to address any irregularities on tides of public housing
buildings, if this is needed to help improve or develop these assets. This $9.1 millìon will
be allocated based on the number of provincial, federal, and non-profit housing providers
within a service manager's area,
One Time Federal Funds
. Under the Social Housing Agreement signed with the federal government, a one-time
allowance of approximately $58 million has been provided to Ontario to cover risks that
may be associated with the future increases in costs of the federa] programs. These funds
will be transferred to municipalities, with a small share going to the two SUPP01t
ministries, the Ministry of Community and Social Services and the Ministry of Health
and Long Term Care, that are taking responsibility for some federal projects.
51
2
Development of a Property Management System
. $8 million will be provided to develop a property management system for public housing.
Details on this program will be announced shortly.
For further information, please contact:
Alexandra Gillespie
Minister's Office
(416) 585-6932
-30-
Patti Redmond (416) 585-6375
Deb Sikora (416) 585-6079
Ministry of Municipal Affairs and Housing
52
SOCIAL HOUSING DEVOLUTION TRANSITION AND RESTRUCTURING FUNDING PROGRAM
& LHA STATUTORY ENTITLEM ENTS
I fJI ~ .
'.~ ~_.__.- "
f~,,~
~ ~~~
II II i. ~ã
"0"---·';
',.;~
<m ~
._~-___!;o!¡
74.400 88,101.65 2M,500
- -
TimiskamJng DSSAB 74,400 118,591 88,101.65 289,200
- -
Bruce County 74,400 98,029 88,101.65 350,100
- -
Lcn.aox Addington County 76,800 139,555 92,785.26 268,000
- -
Manitonlin. SudblUY DSSAB 76,800 49,486 92,785.26 318,700
- - - -
DurferIn Connty 79.200 85.286 97;168.87 268,300
- -
Muskoka Dütrict 79.200 J9.046 97,408.87 300,300
-
en Victoria County - City of Kawartba Lakes 79.200 182,454 97,408.87 364,000
-
(j. Renfrew Connty 79,200 477;207 97,468.87 501,100
Huron County 79,200 137,888 97,468.87 312,400
-
AIgoma DSSAB 84,500 121,803 106,836.09 281,000
-
United Connties of Leeds & Grenville 86,400 258,962 1l1,519.70 445,300
-
Town of Norfolk 86,400 44,783 1,519.70 369,100
-
City of Stratford 86,400 t 06¡232 1,519.70 448,000
518737.65
570292.65
610630.65
577140.26
537771.26
530254.87
496014.87
723122.87
1154975.87
626956.87
594139.09
902181.7
611802.7
752151.7
658622.31
] 273940.3 1
842251.3\
593578.31
1225997.92
765948.53
833195.53
915313.53
721357.53
941340,14
1170697.57
985644.57
728272.57
1083550.18
1\27761.18
956193.18
1215232.79
1115905.4
306,300
765,600
-
403.900
306,400
490,600
415,600
-
342,800
473,200
430,500
459,900
660,100
528,700
406,400
523,000
-
55\,600
-
521,700
-
760,200
-
569,500
116,203.3
1J6,20J.3
116,203.31
116,203.31
120,886.92
125,570.53
125,570.53
125,570.53
125,570.53
130,254.14
148,988.57
148,988.57
148,988.57
153,672.18
153,672.18
153,672.18
158,355.79
163,039.40
]47,319
-
303,337
233)348
82,\75
-
523,3 II
-
131,178
-
271,225
-
222,943
-
71,687
-
255,186
-
256,009
202,356
67,284
-
292,578
-
308,]89
-
166,521
182,377
269,066
88,800
-
88,800
-
88,800
9],200
-
93,600
-
93,600
-
93,600
93,600
96,000
105,600
-
105,600
-
105,600
14,300
\4,300
14,300
14,300
14,300
City of Cornwall
Kenora DSSAB
Rainy River DSSAB
CochraneDSSAB
NorthnInberlaad County
Grey County
United COllDties of Prescott & Russen
Oxford County
Lambton COtWty
SauU Sfc-. Marie DSSAB
City of Brantford
U"1 City of St. Tbomas
..þ. City of Kingston
lhstings COll!lty
Kent Connty
Nipisslng District DSSAB
City of Peterboroagh
231,560 167,723.0 492.700 1007183.01
-
Simcoe Coanty 129,600 391,988 195,824.66 862,600 1580012.66
- -
Halton Region 129,600 197.448 195,824.66 810,700 1333572.66
- -
Thunder Bay DSSAB 165,020 452,266 214,559.10 ,09 J ,500 1923345. ¡
- - -
City of Windsur 165,600 973,4D6 266,078.80 ,958,500 3363584.8
- -
York Region 172,800 273,557 280,129.62 1,308,7M 2035186.62
- -
Durham Region 172,800 395,705 280,129.62 1, 17B~OOO 2026634.62
-
City of Greater Sudbu.ry 175,200 7Dl,D54 284,813.23 798,100 1959167.23
-
Peel Region 2D7,2OD 344,368 298,864.06 2,633,000 3483432.D6
-
City of ottawa 207,2OD 1,506.756 345,700.15 3,5D7,000 5566656.15
-
Waterloo Region 208,8OD 499,577 350,383.76 1,484,500 2543260.76
-
U1 City o£London 220,800 782,450 373,801.80 ] ,503,500 2880551.8
U1 New City of Hamilton 232,8DO 900,908 397,219.85 3,038,800 4569727.85
-
Niagara Region 244,800 530,087 420,637.89 1,479,600 2675124.89
CIty of Toronto 674,400 15,435,193 1,259,003.9] 17,960,500 35329096.9 ¡
TOTAL Transition, Re.structnring, and $6,143,420 $29,513,470 S9,156,922.99 $53,823,700 598,637,512.99
Federal Fu.nding and LHA Entitlements
NB. Tbe Ministries ofCommnnify & Social Services snd Health and Long Term Care received S526,OO and $3,650,000 respecttvely from the ODf~-time Federal FllI1dB ltUtking the total allocation of these
fnnds 58 million.
N.DA.H.
I ~ II) r II.. 1BE]
NATURAL OUTDOOR ACTIVITY HERITAGE
CONSERVATION CLUB
MliR SQ 2001
2ND ANNUAL THAMES RIVER CLEAN-UP
March 14, 2001
The Thames River has been designated a Canadian Heritage River. This wonderful achievement was accomplished by the
Thames Canadian Heritage River Committee and many other individuals who appreciate our river. Our Thames River is
naturally beautiful, but in many areas its banks are littered with garbage and other debris. We owe it to future generations
to clean up the Thames River and all its tributaries. A clean and healthy river system reflects our environmental awareness
to visitors, tourists, and ourselves.
Last year, many environmentally concerned volunteers, including landowners, clubs, organizations and Municipalities all
pulled together on Earth Day. We were able to clean up 55 ki10metres of the Thames River and tributaries. This year, Earth
Day weekend is on April 21". We are hoping to clean up 100 kilometres this year.
With help ftòm our proud sponsors, we are able to offer work gloves, garbage bags, and hiking water bottles to the first 1,000
volunteers! Weare also offering secondary students a Certificate of Community Service in recognition of hours toward their
diploma.
J?lease do not trespass on private property with your good intentions. lnstead, offer to clean up along the river or tributary
with landowner pennission. Maybe you could work together.
Please get involved:
~ Organize or join a clean-up in your community.
~ Send a letter to your township or municipality and ask for any assistance they could offer. They may be very willing
to help.
If you care about our environment and heritage, please come out and clean up your favourite part ofthe Thames River. For
more information or to get your gloves, garbage bags and waterbottles, please contact Steve Sauder, Upper Thames River
Conservation Authority at (519) 451-280û ex!. 275, sauders(iV,thamesnver.org or myself at (519) 229-6926.
P.S. Please recycle where possible.
lJæ4I-J¥
Yours truly,
ELECTRo-MoTIVE
Todd Sleeper, President
The NOAH Conservation Club
Genera! Mottlts
The Canadian H!!ritage Rivers System
SUNCOR
ENERGY
FOUNDATION
56
UPPER THAMES RIVER
j¡~EDtt'9.\!'-(Mj1j;1¡,'
EARTHÐAY®
CANADA
CA TF!SH CREEK
CONSERVATION AUTHORiTY
March 26, 2001
\Wi:R28'20ð1
County OfElgin
450 Sunset Drive
St. Thomas, Ontario
N5R WI
Attention: Mark McDonald, C.A.O.
Deaf Mr. McDonald:
Subject: Yarmouth Natural Heritage Area Agreement
~
Thank you for your letter of March 15,2001, concerning the current type. s oflarid uses at the
Yarmouth Natural Heritag~ Area (former Sp¡¡rta Pit Property).
Since the Catfish Creek Conservation Authority acquired the Y.N,H.A. from the County, there
have been a number of significant management decisions and.activities undertaken. Some of
these activities mclude:
·
Garbage, metal, and debris removal .. .
Access gates, fencing, and signage to control off-road vehicles, dirt. bikes,
fireanns, yòuth parties, camping, etc.
Life Science Inventory of the·entire propèrty
Newname (Yarmouth Natural Heritage Area)
Public Meetihgs to detennine short ånd long-term' ~¥la..""1~gement Strategies·
Closure of unauthorized trails
·
·
·
·
..
Up until this time, the CCCA has tried to unofficially institute a moratorium on most uses until
some level of control and direction could be re-established for the property,
Part ofthe Life Science Inventory reœntly completed included recommendations by a team of
well respected Ecologists on land uSes such as Recreation (bunting, fishing, horsecback riiling),
Forest Management, Aggregate Removal, and Adjacent Properties. . The Draft Report also
provided some suggestions with regard toa long-term Vision for the property.
R.R. 5, Aylmer, Ont. N5H 2R4 (519) 773-9037
(519) 644c0438
Fax (519) 765-1489
I.!EMBæ OF ASSOC!ATION OF
CONSERVATION-AU11fORm~
OF ONTARIO
57
CATFISH CREEK
CONSERVATION AUTHORITY
This information will be presented to the public at an Open House in the near 'future to solicit
theîr input and COmments. Activities such as hunting .will be considered at that time. The CCCA
Board òf Directors will then fOrmulate the appropriate course of action to balance the needs of
the public for recreation and resources as. well as the need for a healthy and biologically diverse
landscape.
We trust the aforementioned information provides you with ample clarification regarding this
ma1;ter at the present time. If you have any questions, please do not hesitate to contact the
undersigned at your convenience.
Yours truly,
~~
Kim Smale
General Manager/Secretary-Treasurer
ks/ll v
-. . . .
R.R. 5, Aylmer, On!. N5H 2R4 (519) 773-9037
... . ·(519) 644'0438
.5 8 Fax (519) 765-1489
MÐ.4BSROi"AssœIATlONO.F
COJiSe¡¡VATlONAUTHORtTlES
OF ONTARIO
THE
ALKERTON
COMMUNITY
FOUNDATION
MAR 21 2001
Email: info@walkertonfoundation.on.ca
www.walkertonfoundation.on.ca
Box 1169
Walkerton, ON NOG 2VO
Enclosed you will find a !ifIlall token of the appreciation of the citizens
of Walkerton for your very generous contribution to our community in
our time of crisis.
According to the mandate of the Walkerton Community Foundation,
your contribution will be invested in our community's future. We must
now move forward and respond to the emerging needs and opportunities
that present themselves. Social, cultural and educational initiatives are
being undertaken in memory of those who suffered from the E-coli
tragedy that befell our town. Be assured that your kindness will benefit
the families and in particular the children who continue to proudly call
Walkerton their home.
Please hang this plaque in memory of those who have suffered, in tribute
to those who venture on to rebuild our community and lastly, in sincere
recognition of your own act of kindness.
0=1-~~
Clayton Gutscher, Chair
Walkerton Community Foundation
Correspondence or additional donations can be forwarded
in care of the above address. Charitable receipts will be issued
for aU contributions to the Walkerton Community Foundation.
59
"Moving forward through community caring..."
W,~
. .,jM.
J
(:0.-.,.
--------
How do you let a friend
know thát you're thinking
of them or that you care?
You send them flowers,
of course! The aim of
Walkerton Blooms is to
send a large-scale bou-
quet to the people of .
Walkerton -, a bouquet
in the form of à spectac- .
ular garden that will be
known as the Walkerton
Heritage Water Garden.
But we're going to need
your help.
)
L/K·E.>R TON
Volunteers and donors, at present
mainly from· the Stratford area, are
helping a resilient group of Walkerton
volunteers to create this garden.
Tog\?ther, we are Walkerton Blooms.
Our efforts are intended to raise spirits
in the town, and to build a lasting
memo·rial to Waikerton's strength in
the face. of adversity. You too can be
a part of this worthy project.
THE CARDEN
The prominent, two-acre s;te will
feature ornamental flowerbeds and
rocks, trees, pergolas and a heritage
walkway. As visitors stroll the garden's
winding pathways, the story of Walk-
erton's past wil( be reve¡¡led to them.
For example, 130 years ago on the
banks of the Saugeen River, Joseph
Walker first encountered the lands
later to be named after him. Upon
witnessing the beautiful landscape,
he said, "If the Garden of Eden
looked like this, what a fool Adam
Was to eat the apple." That beauty
still exists in Walkerton today.
THE MEMORIAL F.O'-'NTAIN
The Walkerton Heritage Water Garden
will also feature å Memorial Fountain
that draws its inspiration from the
. biblical story of the Israelites wander-
ing in the desert without water.. At
God's commanq, Moses strikes a rock
with his staff and wàter gushes forth.
Walkerton's Memorial Fountain will
take the form of a massive rock form-
ation, cracked open, with Water pour-
ing out. The fountain will serve as a
powerful symbol of the renewal of
life and of Walkerton's strength and
determination.
Work on the Heiitage Water Garden
began in the fall of 2000 and the
anticipated project completion date
is June 2001. Construction of the
Memorial Fountain will begin, funds
permitting. in the workshops of Elroy
Wagler (Brunner, Ontario) this winter.
Our goal is to raise more than enough
funds to construct a Garden and Foun-
tain worthy of the people of Walkerton
- to be remembered forever. Please
help us make it happen.
61
TO MAKE A DONATION
Please complete this form ¡¡cd
mail it with your donation to:
Walkerton Blooms do City of
Stratford, 1 Wellington Street
Stratford, ON N5A 6Wl, or
use our secure website at:
www.walkertonblooms.com
Funds raised in excess of the
Heritage' Water Garden's needs
will be transferred to the Walk-
erton Community Foundation.
These funds are meant to assist
the Community Foundation in
maintaining the Water Garden
for years to come
.~
J
~
.~
Yes, I would like to support Walkerton Blooms
in their effórt to r~vitalize community spirit!
!m$25 11B$100 !i!$500 !B$1000 Other$
...- ~.._--
Please check amount and indicate method of payment below.
Charitable tax receipts will be issued for donations over $25
B Cheque enclosed II MasterCard ill VISA
- ,~-- -......- -..
n____.._..__~ _
¡ CREDIT CARD NUMBER
EXPIRY
- -..--...
_......- ~
-- _.---- ----......
CARD HOLDER'S NAME
NAME(S) TO, APPEAR ON RECEIPT
.~_,._. ______ ---'0
ADDRESS
POSTAL CODE
E-MAil ADDRESS
PHONE
EVERY BLOOMING DOLLAR COUNTS - THANK YOU FOR YOUR SUPPORT!
"
". ..
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t: .....
r '::
l~:: '.;'
~'i"-.J
'~.', ''-!
~ ,
~ ,.
i;.:'...
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PATHWAYS
(STONE: DUST SURFACE)
PLANTING
. .~AROUND
EXISTING
,..i~IGN
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THE CARDEN IS SITUATED IN THE SOUTH END OF WALKERTON ON THE WEST SlOE OF YONGE
STREET IN FRONT OF THE BRUCE COUNTY MUNICIPAL OFFICES. (YONGE STREET IS HIGHWAY 4)
Illustration of the Walkerton
8100ms site plan and Memorial
Fountain (ins?t) by Sharon Zehr
st. Thomas-Elgin Arbor Week committee
cIa Kettle Creek Conservation Authority
RR 8 St. Thomas. Ontario, N5P 3T3
(519) 631-1270 Fax: (519) 631-5026
ARBOR WEEK: PLANT A TREE TODA Y FOR TOMORROW!
CELEBRATED ANNUALL Y LAST FRIDA Y OF APRIL TO MOTHER'S DA Y
March 28, 200 I
Warden Duncan McPhail
Members, Elgin County Council
C/o M:r, Mark McDonald
Request for declaration for Arbor Week by council; request for councillors to declare proclamations in their
individual municipalities.
Dear Warden Duncam McPhail and Members of Elgin County Council:
The SI. Thomas Elgin-Arbor Week committee promotes the planting and nurturing of trees in Elgin
County.
Last year, the committee donated a ftee milleunium sugar maple to each school in Elgin, sponsored by
Tom IntvenofCanadale Nurseries. The committee was also the recipient of the prestigious Foundation for
Rural Living award in the catégory of¡ura] excellence in community leadership. (please see enclosed for
more information).
The SI. Thomas-Elgin Arbor Week committee respectfully requests County Council and individual
councils declare Friday, April 27-to Mother's Day, 2001 as Arbor Week and encourage the planting of
trees for the following reasons:
-Trees filter pollntion out of our atmosphere
-Trees assist decomposition and provide rich nutrients for the soil
-Trees provide soil anchor and windbreaks to protect soil
-Trees ensure groundwater supplies are being replenished
-Trees act as sound barriers
-Trees provide shade on hot days
-Trees provide wildlife habitat
-Trees add beauty and charm to our homes and parks
-And, trees can hold swings!
Thank you for your consideration. If you have any questions or require additional infonnation, please do
not hesitate to contact me.
Yours truly,
~~~~
Susan McConnell
Kettle Creek Conservation Authority community relations supervisor
Member, SI. Thomas-Elgin Arbor Week committee
Telephone: 631-1270
62
.','
.. .
,1XJiJ I'--/' .<t'.öo
'1--"...""....,.....
,<'...~~,~.,,"'''''
BY JUNE FLATH
Ontario Farmer staff
T¡!hen an individua~ organization or community
f,. recognizes aneedandthen acts on it, everyone gains.
The FounátJJionfor Ruralliving awarded nine "best in
the country" winners at its second annualAwards afRur-
al Excellence recently.
The awards are co~sponsored by the Foundationfor
RuralUJ-ing, Piolleer Hi-Bred limi1ed, the Co-operator's
Grollp and the Ontflrio Ministry of Agrkuliure, Food and
Rural Affairs.
The award-winning organizations located in rural
<'(}mmunities throug/wutOnlario were reroguizedfortheir
role in developing projects thai both addressed the
challenges ofroralliving and improved the qaality oflife
for the people living in tlwse communities.
-IT ALCstæ1ed Withp1al1tingafew trees, ''Charlie Higgins
from Union Gas wanted to see us plant some-trees," says
Ross Thcker, past chair of the SlThomas-ElginAIbor Week
committee. Part of an international movement to promote
the planting and nurturing of trees the conunittee, which
recently received recognition for Community Leadership.
began celebratingAIbor Day.
This celebration included two weeks of special activities
at the end of April through until Mother's Day. Ceremonial
tree plantings at municipalities and industries took place
across the county,
Anon-profitorganization, theAlbor Week.committeehas
)l'()adened its mandate and is leading the way with a vari-
ety of greening projects. They were the driving force behind
the natuIalization of the sand dunes in Port Stanley, and were
involved in the Communities in bloom civic pride contest.
"It's a very loosely organized group of people," says
Thcker. ''We have no budget, no money and no minutes. We
only meet a few times a year and get a lot !lCCOffiplished."
Lack of money has not stopped themfi:om taking onlmge
and costly projects. Bob Allen present chairofthe commit-
tee says there are people in the community wbo ask. ''What
do you want now?" whenever they see him approaching.
From the sounds of the group's accomplishments he rarely
63
Seven ways
communities
we re made
better
walks away empty-handed. .
Five years ago Wellington Street school wanted to np up
the asphalt covering their school yard and create a natural-
ired area. The cost of the project would have passed $30,000
but thev did it all with no money. Community businesses
donated goods, time and machinery and each classroom
along with their parents and grandparents helped plant the
trees. Trees which the students had chosen, after studymg
them in science claSs.
Neighbours,like theman.next door~itched in to ~elp. He
showed up with his cement saw. ''My kids went to this school
and now my grandchildren attend," he said, "consider tlùs
my contribution."
Community members are just doing what they have seen
committee members do on countless occasions over the
years. Give freely of the time ând expertise.
The Arbor Week tree plantingshave talœn root in the com-
ffiunity and now'schools and other organizations plan their
own tree planting ceremonies. This year tv:'elve member
committee, as a millennium project, hand delivered amaple
<-~e to ef,:-"1 c:th.::. '''--}!'Oxirn;,tely 50 schools in the 120 mile
ng cm "J. ~'" :: countless occasions o'.'er the years
;ven ad, -'::e ar' -; to assist with rJantings
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: The County of Elgin
Ministry of Finance
Office of the Minister
Frost Building $outl1
7 Queen's Park Cres
Toronto ON M7A 1Y7
Tel (416) 325-0400
Fax (415) 325-0374
Ministêre des Finances
Bureau du minisCre
Edifice Frost sud
7 Queen's Park Cres
Toronto ON M7A 1Y7
Tél (416) 325-0400
Teléc (416) 325-0374
l~l
~~11
"""",
Ontar'íO
March 30, 2001
Dear Head of Council:
I am writing to infoun you of severa] important decis.ions the Province has made relating to
property taxation. The decisions deal with transition ratios, 2001 education tax rates, standard
tax bills and provincial threshold ratios that wiJl govern restrictions on levying municipal tax
increases. It is my hope that they wm assist you and your Council in making property tax policy
decisions for this year and finalizing yòur 2001 property tax billing.
The Province will not be establishing new transition ratios for 2001. The transition ratios that
were regulated in 1998 and, in certain circumstances, in 1999 and 2000, wm remain in effect to
ensure the relative tax burden on heavily taxed property classes cannot increase.
More importantly, tax burdens on business across the province need to be reduced to ensure a
healthy climate for business investment. We will continue to work with you in your efforts to
reduce these high tax burdens by accelerating our business educa¡jon tax cuts.
Our government remains commined to reducing education tax rates. The new business education
tax rates include the accelerated business education tax (BET) cut announced by the Government
in November 2000. The cut will save taxpayers an additional $130 million this year, for a total
BET cut of $325 mi1lion since 1998.
In keeping wirh our commitment, rhe Ministry of Finance will be providing your Treasurers and
CAOs with preliminary 2001 education rates by the end of this week. These new rates are lOwer
to ensure that the Province does not receive any additional revenues as a result of higher
assessments. Where assessments are decreasing, rates will be frozen. School boards wiH not be
negati vely affected by the freeze as the Province wiJI compensate the boards for the reduction in
education tax revenues. This will result in an additional savings of $25 mi]]ion for businesses.
As well, a new standard tax bi]j will be regulated for 2001 implementation. The Province has
been working with municipalities and municipal associa¡jons OVer the last two years on ¡he
design and founat of the new bill which YOUr municipality wi]] receive ]ater this week.
...2
@
64
Head of Council
Page 2
As you are aware, Bill 140, the Continued Protection for Property Taxpayers Act, 2000, created
a new provincial restriction prohibiting municipalities from levying municipal tax increases on
commercial, industria! and multi-residential property classes if their tax burdens are above
provincial average burdens. The Province is regulating the provincial average burdens for each
of the three property classes so that municipalities will know whether they are subject to the levy
restriction.
Detailed information on these decisions will be provided to your Treasurer and CAO at the end
of this week.
James . Flaherty
Minister of Finance
65
Ministry of Citizenship
Minister
6th Floor
400 University Avenue
Toronto ON M7A 2R9
Tel.: (416) 325-6200
Fax: (416) 325-6195
Ministère des Affaires civiques
Ministre
6" ètage
400. avenue University
Toronto ON M7A2R9
Tèl.: (416) 325-6200
Tèlèc. : (416) 325-6195
~
~-,.
Ontario
March 2001
APR 2 2001
Dear Friends:
I am pleased and honoured to announce the Community Action Awards for 200 I. Through the
Community Action Awards, the Province of Ontario recognizes individuals who have
endeavoured to improve the lives of persons with disabilities and make Ontario a better place. I
invite you to participate in these special awards by nominating a deserving individual who has
made a difference for people with disabilities in Ontario.
Each spring, 15 Ontarians are chosen to receive the Community Action Award. Recipients are
individuals who will have made a significant contribution to their communities by promoting
integration and independence; who have shown commitment and dedication to developing the
potential of persons with disabilities and improving their quality of life; and people who have
shown leadership in preventing and removing barriers that impede the full participation of
persons with disabilities in our society and economy.
The deadline for returning the enclosed nomination form is May 1, 2001.
For any additional information, please contact Ontario Honours and Awards of the Ministry of
Citizenship at (416) 314-7526.
Thank you for taking the time to nominate a deserving individual in your community for a 2001
Community Action Award.
Sincerely,
0Jt«~
Cam Jackson
Minister
1G-107
66
63/29/61 23:69:18 EST; ASSOCIATION OF?-)
1 519 b33 7bb1 CLERK-Elgin Co
Page 662
MAR-29-01 THU 06:42 PM AMO
FAX NO, 416 971 6191
P. 01
For Your
Onformation
£~. Association of
Municipalities
i of Ontario
Member Communication
393 Universily Avenue., Suite 1701
Toronto, ON M5G 1E6
Tol: (416) 971·9656· fax: (416) 971-6191
emall: amo@amo,municom.com
To the attention of the Clerk and Council.
Please ensure that copies of this are distríbuted to all Members of Councíl
For Immediate Attention
March 29, 2001
FYI - 01/009
AMO and ROMA WELCOME NEW PROVINCIAL MONEY FOR ONTARIO GRAIN
AND OILSEED FARMERS
Issue: Farm Aid.
Premier Harris and OMAFRA Minisler, Brian Coburn announced yesterday that $90 Million in new
funding for Ontario Grain and Oilseed Farmers.
A copy of the Association's News Release follows:
Toronlo, On!., March 29, 2001- The Association of Municipalities (AMO) and its rural arm, the Rural
Ontario Municipal Association (ROMA) welcome the Premier's announcement that $90 million in new
funding will be available to Ontario grain and oilseed farmers. "We have been very concerned with the
plight of our farm community," said Lloyd Churchill, Chair of ROMA. "The farm community is a very
signincant part of our overall economic well-being and a most valuable part of our community
fabric. Wilen they suffer. we all feel the repercussions."
"The additional monies and the timing of the announcement by Premier Harris and Minister Coburn
send a very strong signal of support and will be very helpful in the short term," said Ann Mulvale,
President of AMO. "Perhaps the spring will be a bit sunnier for these farmers. We certainly hope this
is so." AMO and ROMA lend their voices to other groups who are calling on the Federal Government
to review its amount of assistance and to increase it so [hat the viability of the farm economy and our
rural communities are not jeopardized.
This information is aVDiiablo through IIMO's subscription based MUNfCOM network at www.municom.com.
For further Info: Pat Van;ni, Director of Policy and Government Relations al (416) 971-9856 Ex!. 316
FortransmlssJon problems: (416) 971-9856
67
83/28/81 23:13:18 EST; ASSOCIATION OF?-}
1 519 633 7661 CLERH-El~in Co
Pa~e 882
MAR-28-01 WED 04:48 PM AMO
FAX NO, 416 971 6191
p, 01/01
Member Communication
£lhf. Association of
. Municip~lities
tt of Ontario
For Your
6nformation
393 Univcrsjfy AVénue, $uile 1701
Toronto. ON MSG 1 E6
Tal: (416) 971-9855· fax: (416) 971-£191
smail: amo@amo.municom.com
To the attention of the Clerk and Council.
Please ensure that copies of this are distributed to all Members of Council
For Immediate Attention
March 28, 2001
"'YI - 01/008
AMO SAYS SOCIAL HOUSING FUNDING ANNOUNCEMENT
IS A PARTIAL ANSWER
Issue: Social Housing Funding
Minister Chris Hodgson announced five (5) Funds. which basically is a re-confirmation on previous or
anticipated funding. The Minister's News Release and Backgrounder can be found on municom or
www.mah.gov.on.ca.
A copy of the Association's News Release follows:
Toronto, Ont., March 28, 2001 - Ann Mulvale, AMO President, commenting on Minister Hodgson's
announcement of today, said, "The $100 million funding will help municipalities deal with the cost of
taking on social housing, but it is not the total solution to all the risks municipal governments, and their
properly taxpayers are going to face."
AMO is pleased th<:1t Minister Hodgson re-conrirmed monies for start-up costs, employee entitlements,
reslructuring and property management and one time federal funds.
"I expect the Minister to keep the money flowing. We need the Minister's commitment that all the
federal social housing funds and its surplus dollars plus new provincial dollars for capital replacement
and repairs flow to municipalities to help us manage what we see as unfunded risk with the transferred
stock", stated Mulvale.
AMO looks forward to Minister Hodgson making additional announcements for protecting the municipal
tax base from olher future risks such as: market rent fluctuations, the eventual loss of the federal
housing subsidy, and new affordable housing to help those on waiting lists.
Tills Information is avai/Ðble tI¡rough AMO's subscription based MUNICOM network at www.municom.com.
For further Info: Dino Zuppa. Senior Policy Advisor, (416) 971-9856 Ext. 342
For transmission problems: (416) 971-9856
68
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The Council of Three Fires
BKE}WA.1\lONG TERRITORY
~~_~___"""'''-'''''''''__:aillE''''''
Ma:l'ch 29,2001
Warden Duncan McPhail
14804 Blacks Road
RR I WardsvilJe, ON
NOL 2NO
Dear Warden McPhail:
AborigiIUÚ treaty making processes, past and present, appeared over the years to havc
confused or placed fear into the non-Aboriginal community regarding their future.
One such issue relative to this process is Aboriginal Title. What is that, and how could it
affect the l~eshore community of Port Stanley?
A householder information packet was seut to certain Lambton and North Kent County
residents early last yea, explaining our "Chenail Bearte Reserve." Responses trom those
communities ranged from anger to confusion and fi:u$tration. Others wished us well.
These responses told us we haven't done enough proactive work surro1JJJ.ding our treaties
IIlld entitlements, and why we feel justified in asserting our rights to land and water
previously thought by many Ontario s40reline residents as having already been settled,
perhaps long ago.
Based on this reflection, the Walpole Island Fir$! Nation is now going to hold a two-day
information session that will fully explain many reasons why some issues atfecting
portions of Lambton, Kent and Elgin counties are still outstanding. III particular, the
concept of Aboriginal Title a!)d its implications will be discussed at length.
An Aboriginal team lead by hereditary Chief S¡úsan of the British Colwnbia
Wet'suwet'en Nation ",ill des~jbethese issues over the two days. He will focus on the
successful Delgamuukw lIS tJritîsh Columbia Supreme Court of Canada decision. This
decision, now known as Delgamuukw was in favour of the Gitxsan and Wet's¡lwet'en
Nations of B.C. This decisIon states that "Indian" traditional history and customs be
given validity, and moreover, equa1},Yeight to the written record. -
This letter is your invitation to attend a otie and a half hour session set aside for
municipal representatives and other government officials to see and hear how Aboriginal
title and rights could or may tùrn in the future. That particular hó1Jr and a half is set for
¡ :30 PM on Wednesday, April 11, 200! at t.'1e Walpole Island Arena (just over the
Walpole Bridge).
R.R. #3, WALPOLE ISL.AND. ONTAllIo, NSA 4K9
~""",~::&B:~::za.:.--:~~
TEL; (519) 627-1481
FAX: (519) 627.0+10
:f:'-
lhJ/3UIU! .LtI:1J:
°gö;;;:'Lt1JO
We would be very pleased to receive you as our guest, as well as any guest, or staff you
wish to bring while this most important information is delivered to you on our behalf.
The press is invited.
Your early confirmation to attend by you and your colleagues is much appreciated.
Y OUI'$ Truly
~ø.~
Joseph Gilbert
Chief, Walpole Island First Nation
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Friends of the Games
2001 Canada Summer Games Alliance
Council Information available at Administrative Services (Clerk's Dept.)
1. St. Thomas 2001 Games Meeting Minutes (March 21, 2001
2. Monthly Update for Host Society Staff and Executive Volunteers
St. Thomas 2001 Games Meeting
March 21, 2001
Attendance
Janet Muscutt
Gary Houghtou
Lynda Knight
Lori Da Silva
Deb Mountenay
Dave Scidmore
Sylvia Roach
Marcie Gartly
Audrey Decker
Connie Gould
Elleuita Bell
George Bell
Joy Dawdy
Tim Whitesel
Bill Berger
Daniel Pare
Janie Nichol
Darryl Pinnell
Frank Lattanzio
Bob Massevar ......New media Rep.....Welcome!
I. Correctiou to last meeting minutes, item 6 should read "our venue is expected to have 2500
spectators". Corrected
2. VIP parking requirements need to be clarified.
3. A shuttle or golf cart will be required to take care of elderly or others in mind due to distance from
parking lot to event. Clarification required.
4. Communications needs should be identified to Marlo Daniel. Final phone packages to be determined.
5. Supervisors traiuing March 29'" at Saunders Secondary School at 7pm.
6. Your own name should be put on volunteer request list identified as "supervisor" in order to be
accredited and receive a nniform.
7. Security will be responsible for the appropriate checks for those working with 10 -13 year old
volunteers.
8. Ensure that CAD drawings reflect field of play seating at each diamond. Requirement of 10 seats.
9. Lawn chairs brought by spectators will be accommodated.
10. If you have people who still wish to volunteer please get their names in as soon as possible. If you are
requesting these people to work for you, you must have their volunteer number.
II. Bilingual volunteers are required. Language skills are I - Basic French! 5- Fully bilingual
12. Volunteer requests must be into Deb Mountenay by the end of April.
13. Transportation reviewed - VIP and handicapped parking must be available. It is recommended that the
volunteers should park the farthest away from the gates.
14. Box office presentation.
15. Updates to distribution list provided.
Next Meeting
April II at 4:30pm
~
2001 Alliance London
~ AUi~I"""do" lJ J eux du
\~:2~(l Canada Games
2001 LONDON ALLIANCE
CANADA SUMMER GAMES
HOST SOCIETY
I(EEPING IN TOUCH
A monthly update for Host Society
staff and executive volunteers
March, 2001
1
Contents
News from
Media & Communications
Ceremonies, Culture & Education
Friends of the Games
Logistics
Language Services
Volunteer Services
Marketing
Sales and Merchandising
Athletes' Village
Sport Services
April Event Calendar
Page
3
4
5
5
6
6
7
7
8
9
13
A Month of Tickets, Birthdays and Curling
M
arch I indeed came in like a lion with the launch of the 2001 Canada Summer Games Box
Office. Tickets can be ordered online at the ncw Canada Games website - www.200Icanadagames.com.
by calling 1-866-773-200 I or by visiting one ofthe five SPORT200 I ticket kiosks in the Alliance area.
Waagosh, mascot of the 2001 Canada Summer Games is now two! The fox held its second birthday party
at the London Children's Museum on March 14. Lots of kids were on hand to sing Happy Birthday and
share in some birthday cake.
The Canada Games staff enjoyed St. Patty's Day one day early with a potluck. Green Kool-aid, shepherd's
pie and chicken cordon bleu were a number of the treats to feast on. Many of the staff also took part in the
first Dubois/Martin/Canada Games Invitational Curling Bonspiel in St. Thomas on March 24. Levels of
experience ranged from semi-pro to curling for the lITSt time. Even though there were no Nokia Briar
scouts on hand, many unbelievable shots, dramatic games, and memorable moments made the day lots of
fun!
March also welcomes the start of spring. Hopefully we will lmally say goodbye to winter and start enjoying
the early morning sun once again!
"A strong passion for any object will ensure success, for the desire of the end will point out the means."
William Hazlitt
2
Media and Communications
Hil!:hlil!:hts:
· Box Office launch: The news conference to launch the ticketing program at
Masonville Place was a big success. Along with the start of tickets sales the Host
Society also announced Tim Hortons and Kellogg Canada's sponsorships. Excellent
coverage on The NewPL, The London Free Press, Rogers TV, AM980, Q97.5, 6X,
and TV Western.
· Web Site: The re-vamped Games website was also introduced on March I. The site
was completely re-designed with the support of ExtendMedia as part of Bell
Canada's sponsorship. The site features an e-commerce platform designed by
Tardiscomm through which all tickets for the Games will be purchased.
· Regular Games features in The London Free Press: Ryan Pyette continues to
write his weekly Games column. Remember, if you have any story ideas let Dan
Flaherty know. The Free Press has also added a new flag right below their masthead
that states that they are a "Proud Sponsor of the 2001 Canada Summer Games".
· Regular Games features on AM980: Tune in to weekly updates on AM980 on
Friday mornings at 7: 15 am for weekly Games updates on the Peter Garland morning
show.
· Regular Games features on The NewPL: Sarah McGrath's Get GamesSpirit
feature continues to be a regular part of the noon and 6:00 pm news on The NewPL.
A series of 15 second GamesSpirit promos are also running frequently on The
NewPL, NewNX, and NewWI.
· Rogers "Daytime" program: The Games were featured on each "Daytime" program
the week of March 19. Monday's program featured Fred Galloway on tickets;
Tuesday featured song writers Ryner Stoetzer, Mary Aziz-Stoetzer and Cheryl Hardy;
on Wednesday Ken Savage brought an update about the FOG Brick Program; on
Thursday winning medal designer Brad Selves was the guest on the show; and Ron
Logan and Lynda McIntyre closed out the week with a special on GamesWear Friday.
· Speaker's Bureau requests continue to come into the office, the frequency of
presentations is expected to increase.
3
Ceremonies, Culture & Education
Hil!:hlil!:hts:
. The times of the Ceremonies have been set as:
o Opening Ceremonies - 8:00pm, Saturday, August 11 (pre-show at 7:00 pm).
o Closing Ceremonies - 4:00 pm, Saturday, August 25 (pre-show at 3 :00 pm).
. Christa Haines has been hired as Torch Relay Project Assistant.
· The plan has been developed for the Neighbourhood Challenge at the Festival at the
Park, using about ten stations of the Canada Games Sport Caravan (interactive sport
simulations).
· The Culture Guide committee has completed its preliminary collection of information
about arts and cultural activities concurrent with the Games and is fmalizing the
layout.
· The National Artists Program (NAP) has advertised for its 12 Facilitators.
· Requests for proposal have been or are being issued for the medals, the technical
production requirements for the Festival, and the NAP's CD-ROM.
· Talent Bank questionnaires already received are being inputted into the database by
volunteers.
Upcominl!::
· The Production Team for the Ceremonies will be holding auditions in late April and
early May, for singers and dancers.
. The Hydro One Torch Relay will be launched in Ottawa, tentatively planned to
happen in conjunction with the Federal Conference on Amateur Sport, on April 26.
· The Hydro One Torch Relay will be represented in the Ottawa Tulip Festival Parade
on May 12.
· The lineup for the eight Marquee Events at the Festival at the Park has been
confirmed and will be announced in April.
. The Ceremonies Production Team, the Protocol & Pageantry Portfolio (Sport
Opening & Medal Ceremonies), the Athletes' Village Entertainment Committee and
the Entertainment Festival Committee will be looking to the Talent Bank to fulfill
their requirements to provide hundreds of performances including thousands of
performers.
· The Talent Bank database will be accessible on the website as an interactive form in
late April.
4
Friends of the Games
· Canada Games Bricks: The latest possible date to order bricks guaranteed to be
installed at the new TD Waterhouse stadium before the Canada Summer Games is
FRIDAY JUNE 22. Orders received after this date will be laid at the stadium,
but likely after the Games in the early fall. Please don't save orders until this time.
Forward any inquiries to Ken or Heidi.
Logistics
A . d "L" L "
tnp own OglStiCS ane .......
· Transportation (Busing/Motor Pool) is progressing well.
· All Policies and Procedures have been submitted to Risk Management.
· Drivers Handbook/Manual is near completion and Routing for Drivers is in its
infancy.
· Part of the Busing RFP has been awarded.
· Athlete Busing is on draft two and is near completion pending any changes.
· Busing Schedules look great! !
· We will soon have an Accreditation Project Assistant. Closing date for
applications was March 21.
· Motor Pool is becoming increasingly busy. A few points to remember:
Please - 1) Submit requests early
2) Park in Compound
3) Record Mileage EVERY trip
4) Remove all personal items from vehicles
· We like to welcome back two key cogs in the Logistics Wheel. After a well-
deserved holiday, Stephanie is returning from the "Wild Rose" Province and Katie
has been sipping margaritas for the past week in the Dominican. Welcome back!
· Did you know? The International Olympic Committee will gather in Moscow on
July 13 to announce the recipient of the 2008 Summer Games. Let's hope the
effervescent Mr. Lastman's enthusiasm and charismatic demeanor will help
convince Torontonians to support the Games!!
· We would like to thank everyone for observing the few simple rules pertaining to
the warehouse and shop areas. Your continued cooperation is greatly appreciated.
You may also have noticed the increase in activity as we are diligently working
to complete projects for you. Both the Graphics and Fab shops are once again
5
adding to their numbers this month as we become busier with more and more
projects. On that note, please be sure to get your projects in as quickly as you
can, as things don't happen ovemight.
. It is a real thrill to watch, and be a part of, what is quickly becoming a great team
of people, all working together toward a common goal that I am sure we will all
be proud to say, "I was part of that!"
Language Services
Hi!!:hli!!:hts:
· Job offers have been made through the Young Canada at Works Program for three
student translators and two project assistants for the period from May 14 to
August 31.
· Translation for M2 manual completed. All translation deadlines being met.
· Call committee establishing competency levels for all registered bilingual
volunteers; these levels will need to be added to the database.
· All planning volunteers have been asked to actively recruit two more adult
bilingual volunteers for the database.
V olunteer Services
Hi!!:hli!!:hts:
· STATS to date:
o 10,080 total applicants - of this total,
o 9,485 invited to a General Orientation, 6,000 attended an orientation, 595
are on the WAITING LIST,
o 4,537 have had a reference checked; i.e., are now ready to be assigned
o plus 1600 Planning Volunteers.
· STILL recruiting BILINGUAL volunteers, medical volunteers and volunteers in
Woodstock and St. Thomas.
· Volunteer Uniform Launch now confirmed for Thursday, April 5.
· TEST Requesting Database was installed week of March 19, testing has
commenced - will be ready to go LIVE and process requests by first of April.
· SUPERVISOR'S TRAINING was well attended - FINAL Supervisor's Training
on March 29 for those who have not yet attended.
· Panshawe College student - Tanya Masse - just started!
6
Marketing
HÏI!:hlie;hts:
· Did you catch our double page spread in the London Free Press, Woodstock Sentinel,
St. Thomas Time Journal on Friday March 23 and Wednesday March 28 in the Grand
Bend Lakeshore?
· Over 160,000 ticket brochures have been distributed in the Alliance
communities... with more on their way.
· Keep your eye out for our print, TV and radio ads.
· The first wave March advertising blitz has begun and the Games are starting to get
lots of attention in the Alliance communities.
· Many thanks to our advertizing agency, Marketing Communications Group Inc., for
all of the hard and wonderful work they have put into making our ad campaign a great
success.
· Waagosh's second birthday party at the London Children's Museum was another
great success. Waagosh met and greeted kids, cut its birthday cake and appeared with
Sarah McGrath on her weekly "Get Games spirit" segment.
· The next mascot meeting is planned for April 4 at the Games office as we begin to
prepare for the months leading up to the Games.
· The box office launch was a great success on March I. Catch the Games look at all
five ticket kiosks.
· Marketing continues to work closely with Box Office, Merchandise and FOG.
· The spring external newsletter will be mailed out in early April.
Sales and Merchandising
Hie;hlie;hts:.
· New items :!Tom Columbia Sportswear are now at SPORT2001. Included are a
number of very nice women's pieces. But don't be disappointed! Shop early for
best selection.
· There is a new Waagosh plush toy in production. He is very cute and will be
available mid May.
· We are working with Roots to have new items for late spring and a "Games time"
package as well.
· Ron Logan and Lynda McIntyre appeared on Rogers cable TV to promote
GamesWear Friday. There is Marketing plan developing to promote this concept
throughout the region's radio stations. More details to follow.
7
Athletes' Village
One of our Conference Service summer applicants said it all in song (to the tune of the
Beauty and the Beast).
Be our guest, Be our guest
Put our service to the test
Gather up your fellow colleagues
And then we provide the rest
Conference rooms, catered meals
Where you close your final deals
Ask for donuts, fresh brewed coffee
Cappuccino, English toffee
We'll make you sing, make you dance
Knock you out of your dress pants
All the smiles here are never second best
Go on and choose your menu
Have your meeting then you'll
Be impressed, It's a success!! Be our guest
When the games come to town
You won't see a single ÍÌown
Watch the athletes pile in
Oh yes, we've thought of everything
Where to sleep, where to eat
We are always on our feet
No one's gloomy or complaining
You can concentrate on training
Early mom! In the eve
Your requests we will receive
If there's a monster in your closet fear you not
Come on and trust in us
Forget the stress and fuss
And be our guest
At London's best, a better place we can't suggest
BE OUR GUEST, BE OUR GUEST, BE OUR GUEST!!!
8
Sport Services
Sport Technical
Bob Graham, Jane Peckham A VCs
· The Sport Technical Portfolio welcomes Jamie Martelle as Scheduling and Sport
Results Assistant. Jamie comes from the VFMO Portfolio.
· Bill Salter has left the position of Scheduling Leader and in his place, Vince
Zvonkin, long-time sports leader in London, has been recruited to lead the
Scheduling and Results coordinating role with Brad and Susan in Sport Results as
well as Scheduling. Bill Salter who is vacating the position will be involved in
another capacity within the Sport Technical portfolio.
· The SOCs for each sport are busy submitting their field of play signage for the
next venue meeting.
· Sport announcers are being recruited by the SOCs in conjunction with Language
Services for those sports not assigned Announcers as major officials by their
National Organization (i.e. Athletics, Diving, Swimming).
· Team Ontario will be holding a training camp June 22-24 within the London
Alliance. Sports confirmed as coming are Tennis, Cycling, Sailing, Soccer,
Beach Volleyball, Canoeing, Male/Female Basketball, Field Hockey, Diving,
Wrestling, and Rowing.
· Beach Volleyball will use the June 22-24 camp for their Pre-Games event.
· Upcoming in April is the Pre-Games Event for Indoor Volleyball, the Ontario
Women's Juvenile Championships, April 28-29 at Saunders Secondary School.
· A Sport Leaders Meeting was held at Fanshawe on March 7. Each sport was
notified oftheir Mission 2 presentations. The template for their presentation is
due March 23.
· Sport Leaders were updated on the Volunteer Data Base and their timeliness of
accessing volunteers by category.
· Andy Henry has been updating the Planning Volunteer Database with our SOCs.
· Sport Leaders were given an update with the Major Officials Policy and
Scheduling Handout.
· A generic agenda has been given to each sport leader to look over and comment
for the coaches, managers meetings prior to competition during the Games.
· Sport Leaders have been updated on the Box Office Ticket Launch. Thanks to the
Box Office for the excellent information and answering questions that arose.
· All schedules have been signed off the NSOs.
· An updated competitions calendar has been circulated, as well as a Pre-Games
event sport calendar. Some sports will be hosting additional events that are not
official Pre-Games events but will be very beneficial for our volunteers. Diving
will be hosting a National Qualifier Meet Levell and Level 2, April 20, 21, and
22 at the Canada Games Aquatic Centre.
9
· The Minor Officials Rep, Scoring Rep, and Sport Technical Volunteer Rep :!Tom
the SOCs will be attending supervisory training on March 22.
· A Major Officials Handbook is in development.
· Minor Officials Training is occurring with various sports. Sailing took place
March 24 weekend. Scheduling templates, for volunteers for sport specific
schedules, job descriptions, and a training template checklist are in development
by Maureen Korhonen and Andy Henry.
· Equipment procurement is a high priority now.
Sport Results
Susan Legg, Brad Wills A VCs
· May 24 - Complete system for Sport Results will be done. Training for all reps to
begin immediately following.
· At M2 conference, Soccer and Rowing will be demonstrated.
Medical Services
Bob Furlong, Dr. Connie Lebrun A VCs
· Developed Medical Services Handbook.
· Developed Medical Services Section of the Venue Operations Manual.
· Have approximately 100 policies complete and approved, only 20 more to go!
· Confuming volunteer numbers and developing schedules.
· Polyclinic VTeam meeting monthly.
· Compiling medical equipment and supplies list in order to begin procurement.
· Meet and Greet meeting scheduled for March 27 for the Medical Venue Reps,
Venue Charge Therapists and Physicians, and Team Leaders.
· Spectator care service providers are in place and attending regular meetings.
Diana O'Grady has joined our Portfolio as the Co-Associated Medical Services
Team Leader.
· Still trying to secure a pharmacy sponsor.
· Working with Technology to determine venue and Polyclinic needs.
· Still need to recruit more volunteers, especially physicians, athletic therapists,
physiotherapists, and massage therapists.
· Developing medical forms for use during the Games to track injuries and
treatment.
Mission Services
Keith Aronson, Jackie Martin A VCs
Accomvlishments
· Our team grows, most of our Venue Representatives are on board and we are
moving forward in the next phase of planning.
· We are busy making [mal preparations for our part of the M2 meeting April 25 to
29.
10
· A team of talented individuals are preparing a rally to showcase London and a
variety of the venues in a unique fashion.
· We are closing in on completing all operational policies for Mission Centre.
· Next Mission Centre VTeam meeting is scheduled for Monday, May 7, 200l.
· All accommodation requests are complete and invoices ready to be sent out.
And the Mission Centre Team Grows.
· Mike Carnegie joins the Mission Services team as Venue Fit Out Representative;
Mike brings an extensive background and experience in event management.
Spectator & Concession Services
Sue Hillis A VC
Concessions and Athletes Lunch:
· There are still negotiations underway with one of our major sponsors regarding
sponsorship for Athletes Lunch, we hope to have final word soon. We are in the
process of finalizing the RFP for the Concessions that will not be run by current
venue owners or concessionaires. We hope to have it out in ApriL
Spectator Services:
· We are happy to have the assistance of Stacie Drew in this area now. Policies and
Procedures are going forward to P&P. The basic framework for the Venue
Operations manual has been developed and details filled in as discussions with
various crossovers take place. Our VTeam reps will be making the Spectator
Services presentation to their VTeams in ApriL We have prepared an info
package for them to present and hand out to their team members.
Disabled Integration
Steven Mawdsley, Debbie Willows, Randy Geene A VCs
Hh!:hli!!:hts:
· VTeam Reps attending various VTeam Meetings.
· Next meeting scheduled for AprilS, 2001 for VTeam Reps.
· Working with Athletics and Swimming teams to ensure that the venues and
schedules allow for inclusion of all athletes.
Educational Symposiums
Dr. Annunziato Amendola, Fran Eberhard A VCs
Hi!!:hli!!:hts:
· Exhibitor and Sponsorship Packages mailed to potential sponsors; follow-up to be
done by phone; quite a bit of interest has already been identified.
· Sponsorship Program solidified.
11
· Fit-out needs identified and submitted; venue upgrades discussed.
· Food Services and Parking details being discussed with appropriate groups.
· Symposium Speaker Confmnation and Information packages distributed.
· Invitations sent to potential speakers for Athlete Forum evenings.
12
9:00 10:30 lCT mtg
12:00-1:00 Sport
Serv
9:00-10:30
ICT/Staffmtg
12:00 -1:00 Sport
Serv
EAS fER \10NDAY
Office closed
9:001CT
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Event Calendar
11:30- 1:30 French
class
Launch of
Voh.:mteer
Unitormat3f\/[
5:30CCE
9
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8:00 Planning &
Priorities
\Vednesdayl1
Thursday12
13
GOOD FRJDA Y
Office closed
11:30-1:30 French
class
5:00 M2 Powerpoint
review
5:00 M2 Powerpoint
review
4:00 Torch Relay
£.6
'ilt/ednesday13
Tuesday 17
Thursday 19
20
11:30-1:30 French
class
4:30 Vol Services
4:00CCE
5;00M&C
6:30VoJ. Services
0-:t
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24
\Vednesday25
Thursday 26
Friday 27
8;00 Risk
Management
11:30-1:30 French
class
4:00 - 6:00 CCE
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Sat.!SUfL 31/1
April Fools Day
Sat.!S nn. 7/8
S~JtJSun, 14d:5
Sat./S11.It.21/22
Sat/Sun.29129
30
13
COUNTY OF ELGIN
By-Law No. 01-11
"BEING A BY-LAW TO ESTABLISH A PURCHASING POLICY FOR THE
CORPORATION OF THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 96-10"
WHEREAS it is deemed desirable to codify standardized procedures to ensure fair
and equitable practices for the procurement of all County goods and services.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the County of Elgin Purchasing Policy, attached as Schedule "An, be and is
hereby authorized as the standard to be followed for the procurement of all County goods
and services.
2. THAT By-Law no. 96-10 be and the same is hereby repealed.
3. THAT this By-Law shall come into force and take effect upon its passing.
READ a first time this 10lh day of April 2001.
READ a second and third time and finally passed this 10lh day of April 2001.
M. G. McDonald,
Chief Administrative Officer
D.J. McPhail,
Warden.
69
SCHEDULE "A"
By-Law No. 01-11
COUNTY OF ELGIN
PURCHASING POLICY
APRIL 2001
70
THE CORPORATION OF THE COUNTY OF ELGIN
A Policy for the Purchase of Goods and Services
Purpose: The purpose of this policy is to standardize procedures to ensure fair and
equitable practices for the procurement of all County goods and services, taking into
account the Municipal Guidelines regarding the Ontario-Quebec Procurement Agreement
as indicated in Appendix 'A' attached.
1. DEFINITIONS
For the purposes of this policy the definitions as set out in this section shall apply:
a) "Approved Budget" means the total budget as approved by Council for the current
fiscal year.
b) "Contract" means any agreement, written or oral, including leases and rentals
between the County of Elgin and another party or parties for the supply of goods or
services at a specified price.
c) "Normal Operating Expenditure" means expenditures of an operational recurring
nature and does not include one-time special or Capital expenditures.
2. APPLICATION OF THIS PURCHASING POLICY
This purchasing policy shall apply to the purchase of all goods and services made on
behalf of the County of Elgin.
3. GENERAL CONDITIONS - APPROVALS
When a purchase of goods or services is contemplated, the general conditions with
respect to approvals set out herein shall be followed:
71
-2-
a) The Department Head shall ensure that all goods or services to be purchased are
authorized in the approved budgets.
b) When goods or services to be purchased, in order to accomplish Council approved
priorities and programs, would cause the approved Budget to be exceeded, the
Department Head shall report to Council for approval prior to engaging in a contract,
subject to sub-clause (c) herein.
c) Prior to the approval of the Current Budget a Department may incur normal operating
expenditures up to 40% of the previous year's Budget.
4. PROCEDURE FOR THE SELECTION OF SUPPLIES OR SERVICES
a) Verbal Quotations
Orders for goods or services with a value between $5,000.00 and $49,999.00 shall not be
placed until at least three (3) verbal quotations are obtained. These quotations must be
documented on the Quotation Summary Form. In the absence of quotations from three
suppliers for the goods or services requested, or if the lowest quotation that meets all
acceptable standards and specifications is not selected then an explanation on the
Quotation Summary Form is required in all cases.
b) Written Quotations
Orders for goods or services with a value between $5,000.00 and $49,999.00 shall not be
placed until at least three (3) written quotations are obtained. A written specification must
accompany the request to potential suppliers for goods or services ordered with a value
greater than $10,000.00. The written quotations must be summarized on the Quotation
Summary Form. In the absence of three (3) suppliers willing to provide a written quotation
for the goods or services requested, an explanation on the Quotation Summary Form will
be required. If the lowest quotation that meets all acceptable standards and specifications
is not selected, the Department Head must report to Council prior to the purchase of the
72
- 3-
goods or services. In all cases, Council must authorize the purchase of goods and
services prior to procurement.
c) Tenders
1. All goods or services to be purchased with a value exceeding $50,000.00 must be
tendered in writing.
2. All tenders shall be publicly advertised in the London Free Press and the St. Thomas
Times-Journal, unless otherwise specified by Council or the various Ministries. The
tender advertisement must allow sufficient time between the advertisement and the
closing date of the tender to allow suppliers the opportunity to examine details pertaining
to the tender, to obtain all necessary documents, and to complete and submit the formal
tender documentation.
3. Tenders shall be opened publicly at a pre-determined time in the presence of the
Warden or designate and the Department Head or designate.
4. Following a thorough review of all tenders received, the Department Head must
report to Council, recommending the preferred bid.
5. EXCEPTIONS TO PROCEDURE FOR SELECTION OF SUPPLIERS
a) Emerqencv Purchases
This method of purchasing may be used when the circumstances warrant immediate
action or when health and safety or the public interest are in jeopardy, and where this
method of purchasing would result in an over-expenditure or a non-budgeted expenditure
of $2,500.00 or more. Emergency purchases require the approval of the Department
Head and must be reported to Council at the next scheduled meeting.
73
-4-
b) Qualified Suppliers
Qualified suppliers are defined as suppliers of goods or specialized services which, due to
the nature of the goods or services, make it impractical to change suppliers frequently.
Banking, legal, audit, and insurance are examples of services that would require qualified
suppliers. It will be the responsibility of the Department Head to assess the
appropriateness of using qualified suppliers. Ongoing contracts with qualified suppliers,
where annual expenditures exceed $5,000.00, will be reviewed at least every three years
by Council, in order to assess the continued suitability of those suppliers. The
Department Head will be responsible for preparing such a review.
c) Proposal Method of Purchasina
This method of purchasing shall be used onlv where the expertise for developing proper
specifications lies in the hands of the supplier, or where additional information is required
and it is impractical to call for tenders, such as in the retention of consulting services. A
minimum of three proposals must be documented on the Quotation Summary Form. The
Department Head must report to Council, recommending a preferred supplier if the
recommended proposal exceeds $50,000.00.
d) Co-Operative Purchasina
Every department will have regard to the Co-Operative Purchasing Agreement and will not
deviate from the terms and conditions of said agreement.
6. PURCHASING PROCEDURES
a) No purchase shall be made without authorization of the Department Head or
designate.
b) Exceptions to Sec. 6, sub. sec. (a):
- petty cash purchases
- utilities, telephone, benefits, expense claims.
74
-5-
C) The appropriate invoice along with all accompanying documentation, including the
Quotation Summary Form, will be forwarded to the Department Head for approval of
payment. Here, the Department Head is approving all documentation as being in good
order and that departmental spending is within approved budgetary levels, as prescribed
by Council.
d) TenderslQuotations that are equal in price shall be decided on quality, performance,
references, and service, among other factors considered relevant to the service or goods.
If both suppliers are judged to be equal in price, quality, and service, a flip of the coin in
the presence of both suppliers would determine the successful bidder.
e) A copy of the Quotation Summary Form shall be sent to the Director of Financial
Services who shall inspect each form for compliance with the policy. The Director of
Financial Services shall sign the form indicating that helshe has reviewed it. The
Department Head, who authorized the purchase, is ultimately responsible for the
transaction.
75
-6-
THE COUNTY OF ELGIN
QUOTATION SUMMARY FORM
Department
(>$1,000<=$4,999)
Written (>$5,000<=$49,999)
Verbal
Good or Service Requested:
Supplier Price Remarks
I II
I II
I II
I II
. USE REVERSE TO PROVIDE ADDITIONAL INFORMATION IF REQUIRED.
This document must be filled out for the above-noted verbal or written quotation amounts.
If less than three quotations are obtained or if the recommended quotation is higher than
the lowest quotation that meets all acceptable standards and specifications, an
explanation must be provided on this form. Approval from County Council is required if
the amount of the purchase is greater than $2,500.00 and the recommended quotation is
higher than the lowest quotation that meets all acceptable standards and specifications.
RECOMMENDATION:
Signature
Date
Department Head
Signature
Date
Director of Financial Services
76
APPENDIX . A .
(~)'
Ontario
Ministry of
Municipal Affairs
and Housing
Municipal Finance Branch
7T7 Bay Street
Toronto ON M5G 2E5
Fax (416) 585-ô315
Municipal Information Request
Ontario-Quebec Procurement Agreement
- ,-.-. -.-.
Municipalities throughout Ontario must comply with the terms and conditions of the
Ontario·Quebec Procurement Agreement which comes into effect July 1, 1995.
This Agreement was signed in 1994 by the Government of Ontario and affects all Broader
Public Sector entities including municipalities.
The information provided by municipalities to the Ministry of Municipal Affairs and Housing
will be used to meet the reporting requirements of the Ontario-Quebec Trade Agreement.
Please Complete this Form and Return by Fax or Mail.
Municipality
Municipal LD. Number
3+000
Pie2.se indic2.te which one or combin2.tion of procurement methods the municipality will be using
to comply with the terms of the Procurement Agreement.
o D2.iIy Newspaper
U Use of Suppliers List
o Eiectronic Tendering
-.
If the municipality is using Newspaper Advertising to advertise construction procurements valued
at $100,000 or more, the municipality must inform the Ministry of Municipal Affairs and Housing
by completing the following section.
Designated Daily Newspaper
ì57 (01t95ì
77
-'- .. -.--_.-. ----
" .' ,"
--:.;-..,....,
..-."":..-..... ,-'
--:-,.,-... --~-:-.-""
.. ....
COUNTY OF ELGIN
By-Law No. 01-12
"BEING A BY-LAW TO APPOINT TREE COMMISSIONERS FOR THE
COUNTY OF ELGIN"
WHEREAS pursuant to the Trees Act, R.S.O. 1990, as amended, Chapter T.20,
Section 4, the County of Elgin did pass By-Law No. 87-6, and amendments thereto,
regarding restrictions and regulations for the destruction of trees; and
WHEREAS pursuant to the Trees Act, R.S.O. 1990, as amended, Chapter T.20,
Section 4, Subsection 1 b, a County may by by-law provide for the appointment of officers
to enforce the provisions of said by-law.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That Mr. Robert D. Lindsay and Mr. Bryan D. Hall are hereby appointed Tree
Commissioners for the County of Elgin.
2. That County of Elgin By-Law No. 96-13 be and the same is hereby repealed.
3. That this By-Law become effective upon passing.
READ a first and second time this 10th day of April, 2001.
READ a third time and finally passed this 10th day of April, 2001.
Mark G. McDonald,
Chief Administrative Officer.
Duncan J. McPhail,
Warden.
78
COUNTY OF ELGIN
By-Law No. 01-13
"BEING A BY-LAW TO APPOINT WEED INSPECTORS FOR THE
COUNTY OF ELGIN"
WHEREAS pursuant to the Weed Control Act, R.S.O. 1990, as amended, Chapter
W.5, Section 6, Subsection 1, the Council of every County shall by by-law appoint one or
more persons as area weed inspectors to enforce said Act.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That Mr. Robert D. Lindsay and Mr. Bryan D. Hall are hereby appointed Weed
Inspectors for the County of Elgin.
2. That County of Elgin By-Law No. 96-14 be and the same is hereby repealed.
3. That this By-Law become effective upon passing.
READ a first and second time this 10th day of April, 2001.
READ a third time and finally passed this 10th day of April, 2001.
Mark G. McDonald,
Chief Administrative Officer.
Duncan J. McPhail,
Warden.
79