April 24, 2001 Agenda
ORDERS OF THE DA Y
FOR TUESDA y, APRIL 24. 2001 AT 9:00 A.M.
PAGE # ORDER
1st Meeting Called to Order
2nd Adoption of Minutes - meeting held on April 1 0, 2001
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:15 A.M. - Susan McConnell, Kettle Creek Conservation Authority, with a
proposal of a partnership in an educational wood lot display
(ATTACHED)
5th Motion to Move Into "Committee Of The Whole Council"
1-49 6th Reports of Council, Outside Boards and Staff
Draft 2001 County Composite Budget (Please Bring Your Budget Binder)
7th Council Correspondence - see attached
50-55 i) Items for Consideration
56-69 ii) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items - see separate agenda
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
I LUNCH WILL BE PROVIDED I
May 2,3,4,5, 2001 Organization of Small Urban Municipalities 48th Annual Conference - Stratford
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04/09/01 1,31pm p. 1 of 1
From SOTO
MEMO
DATE: APRIL 18, 2001
COUNTY OF ELGIN COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
TO
FROM
SUNSET DRIVE (COUNTY ROAD #4) WATERLINE
RE:
The City of St. Thomas has awarded a contract to Main Rehabilitation Company Limited
from Etobicoke for the waterline relining on Sunsét Drive as well as other streets with the City of
St. Thomas
A pre-construction meeting was held at the City of St. Thomas on April 9th for the relining
of the Sunset Drive waterline. The contractor and staff from the City of St. Thomas, the
Municipality of Central Elgin and the County were present to discuss issues for the relining of
the waterline. Work will be completed within City limits to the end of the line on Sunset Drive
which is at the north limit of the Ontario Psychiatric Hospital.
As a result of the meeting the following standard construction information will be
forwarded to the County: copy of the contract, insurance certificate in the amount of $3,000,000
with the County named as additional insured, bonds, workman's safety and insurance board
certificate, traffic management plans and road occupancy permit.
The contractor will operate during normal construction hours on weekdays commencing
on April 17, 2001 and to be completed by May 11. 2001
Upon completion of the relining, eight (8) fire hydrants and four (4) valves will be
installed along Sunset Drive in Central Elgin. County staff will inspect the portions of waterline
removed to accommodate the new hydrants and valves to ensure the relining process meets
specifications
report
Staff wi
time
The County's financial obligations remain indeterminate at this
when additional information becomes available.
further
C.w.
Ikab
REPORTS OF COUNCIL AND STAFF
April 24th, 2001
Staff Reports
Paae #
;¿ Manager of Engineering Services - Speed Zones on Elgin County Roads
(ATTACHED)
q Manager of Engineering Services - Road Maintenance Allocations Based on
Traffic Volumes (ATTACHED)
/¿;Z Manager of Engineering Services - Three Year Maintenance Reconciliation
for County Roads (ATTACHED)
:<7 Manager of Engineering Services - Intersection Control Beacon Installation
at Ron McNeil Line and Imperial Road (ATTACHED)
31) Manager of Engineering Services - Fire Inspection of the Administration
Building (ATTACHED)
43 Manager of Engineering Services - King George Lift Bridge - Port Stanley
(ATTACHED)
'l-f Director of Homes and Seniors Services - Elgin Manor Redevelopment -
Basement (ATTACHED)
·Comments:
Reports
1. Director of Financial Services - èontingency - Ontario Works (ATTACHED)
-...-----".---..'..--- -----.------------.-'.
2 Manager of Engineering Services - County of Elgin Building Sign (rrIÎP'1c/-fÆj;J j
-- --- -----~,---
1 Manager of Engineering Services - Sunset Drive (County Road #4) Waterline
(ATTACHED)
. 1
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
FROM
13.2001
SPEED ZONES ON ELGIN COUNTY ROADS
MARCH
DATE:
SUBJECT:
Introduction
At previous sessions of County Council, resolutions were passed requesting that Engineering
Services prepare a speed zone study to identify and justify reduced speed zone areas and
entertain the idea of increasing the 80 kmlh posted speed limit. Recently there have also been
two requests to reduce the posted speed limit in specific areas
In 1993 County Council recommended to standardize all speed zones on Elgin County Roads.
As a result, all speed zones were changed to either 50 or 80 km/h. Recent Provincial Highway
transfers have 60 and 70 kmlh speed zones, therefore, our current road system now has speed
zones of 50,60, 70 and 80 km/h.
There are existing speed zones that are not justified under the Highway Traffic Act or by
common engineering practices. Most of the existing speed reduction zones on Elgin County
Roads do not have proper by-laws identifying the areas or proper sign placement as prescribed
by the H.TA thereby rendering them legally unenforceable.
For these reasons and as a result of Council's request this report shall specifically identify a
areas on County Roads that should receive a reduced speed limit and further justify the existing
80 kmlh maximum speed limit.
Discussion
Numerous research reports have indicated that drivers tend to select speeds at which they
consider safe rather than the posted limits. In congested areas with parking lanes, pedestrian
activity and numerous entrances, drivers will tend to reduce their speed. Conversely, in wide
open rural areas, drivers will naturally travel at much higher rates of speed. Because of this
phenomenon, the "85th percentile" is commonly used to determine the posted speed limit. The
85th percentile is the speed at which 85 percent of vehicles tend to travel at or lower.
Although commonly used, the 85th percentile can only be used to choose a posted speed limit if
it does not exceed other criteria. Those related criterion include the design speed, collision
rates or the provincially legislated speed limit.
2
2
Page 2
CLAYTON WATTERS, MANAGER
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
MARCH 13,2001
SPEED ZONES ON ELGIN COUNTY ROADS
FROM
DATE:
SUBJECT:
Discussion (continued,
Unrealistic speed reductions well below the 85th percentile lead to non-compliance and a
greater variation in speeds that increase the potential for collisions. Police enforcement is the
only approach to control these unrealistic speed zones and research has shown that significant
increases in enforcement levels are required to influence driver behavior, and the effects are
short lived.
Speed limits at or near the design speed of the road cause other conflicts. If the posted limit is
at the same speed as the design speed, drivers will be given the false assurance that the
posted speed is safe to drive in all conditions. They will also assume that travelling slightly
above that limit (10-20 km/h) is also safe. Many features of the roadway are directly related to
the design speed and once that speed is breached those features are no longer effective.
the design speed
chosen directly based upon
placed or
Some road features that
are:
· Guide Rail type and length
· Sign size, type and spacing
· Horizontal and vertical road alignment
· Sight distance and safe stopping distance
· Superelevation of curves
· Entrance placement
are designed
Posting speeds at or above design speeds expose the County to potential liability. Some
sections of some roads may accommodate greater design speeds, however, it could be very
costly to change the features of a long stretch of road to qualify for a higher design speed.
Drivers may also become confused with higher postings on only certain County roads.
Greater speeds do not necessarily increase the number of collisions, however, they do Increase
the severity of those collisions. Simple physics proves that increasing the speed limit from 80 to
90 kmlh increases the impact energy by 27% (Energy=Velocity^2 x Mass).
After considering al of these variables each zone was examined and the proposed
measurements and changes were recorded onto Schedule 'A'. Each speed zone area was
reviewed on site with the local Road Superintendent in 1999. Each area's building frontages
were also measured to identify "built-up" areas as described in the Highway Traffic Act.
There are a total of 88 reduced speed zones on Elgin County Roads. Staff has recommended
changing 45 of the areas after our review. A summary of the changes are as follows: the
lengths of 26 zones be reduced, 6 zones will be eliminated, 3 zones will be lengthened, 17
zones speeds will be increased and two speed zones will be decreased.
3
3
Page 3
CLAYTON WATTERS, MANAGER
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
MARCH 13, 2001
SPEED ZONES ON ELGIN COUNTY ROADS
FROM
DATE:
SUBJECT:
Discussion (continued,
The cost to make the proposed changes and update the speed zones so that they are in
compliance with the Highway Traffic Act is approximately $50,000.00. This cost will cover
materials and installation and is included in the proposed 2002 budget. This year all other road
signs are being replaced in DuttonlDunwich and Southwold as per the Manual of Uniform
Control Devices and County of Elgin By-Law 96-15. These are the only two remaining
municipalities to have their signs updated.
Conclusion
It is imperative that the reduced speed zones be installed in areas where they are justified by
legislation, engineering principals and sound judgement. There is no standard method that is
used to set speed limits in Canada however, information obtained from the geometry of the
roadway, design speed, 85th percentile speed, sight line distances, collision reports, road use
adjacent land use and driver expectations are typical methods.
Engineering staff completed a comprehensive study of the reduced speed zones on Elgin
County Roads and have made recommended changes in Schedule 'A' for Council's review.
All other sections of County Roads are recommended to remain posted as 80km/h so that they
remain consistent with existing design features. An increased limit would increase the severity
of collisions, increase the speed variance of different type of vehicles (i.e. farm equipment) and
expose the County to potential liability.
to form a
roads be adopted
Recommendation
THAT the recommended reduced speed zones on Elgin County
reduced speed zone by-law, and,
THAT the speed zones receive sign placement as per the Highway Traffic Act in 2002
UBMISSION
RESPECTFULL Y SUBMITTED
MARK D
CHIEF ADMINISTRATIVE OFFICER
CLAYTON D. WATTERS, MANAGER
EN EERING SERVICES
4
.
PET! DUTCHAK,
TECHNICAL SERVICES OFFICER
Speed Zones Proposed
AYLMER I I I
I POSTED PROPOSED I I CHANGE CHANGE
I
AREA ON SPEED SPEED FROM TO LENGTH SPEED
1 Aylmer Beech 50 50 John Street North WPL Elm Street EPL
2 Elm 50 50 Talbot Street NPL Beech Street NPL
I
BAYHAM
POSTED PROPOSED CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
1. Eden Eden Line 50 60 W. PL of Plank Road 0.780km W. Reduce length 200m, Change to 60km/h
2 Plank Road 60 50 0.430km S. of N. PL of Eden Line 0.320m N. of N. PL of Eden Line Extend N. 100m, S. Limit 200m Change to 50km/h
3 Corinth Culloden Road 50 60 0.500km S. of S. PL of Best Line 0.235km N. of S. PL of Best Line Reduce S. 100m, N. 150m Change from 60 to 50km/h
4 Port BUlWell Nova Scotia Line 50 50 W. PL of Plank Road 0.790km W. Reduce east limit by 300m
5 Victoria(#50) 50 50 S. PL of Piank Road N. PL of Lakeshore Line
6 Chatham Street 50 50 S. PL of Nova Scotia Line S. Limit
7 Lakeshore Line 50 50 E. PL of Plank Road 0.745km E.
8 Vienna Plank Road 60 80 0.704km N. of S. PL of #41 (Main Street) 1.274km N. ofS. PLof#41(Main Street) Not required, change to 80kmlh
9 Plank Road 50 50 1.100km S. of S. PL of #41 (Main Street) 0.766km N. of S. PL of #41 (Main Street) Increase S. limit 200m
10 Richmond Heritage Line 50 50 0.500km W. of E. PL of Richmond Road 0.130km E. of E. PL of Richmond Road
11 Richmond Road 50 50 S. PL of Heritage Line 0.440km S.
12 Straffordville Plank Road 50/60 50 0.828km S. of S. PL of Heritage Line 0.866km N. of S. PL of Heritage Line Change entire zone to 50km/h
13 Heritage Line 50 50 0.925km E. of E. PL of Plank Road 0.861 km W. of E. PL of Plank Road Reduce 400m W. and 900m E.
14 Calton Richmond Road 50 50 N. PL of Calton Line 0.526km N. Reduce 310m
15 Calton Line 50 50 0.175km W. of W. PL of Richmond Road 0.300km E. of W. PL of Richmond Road
Page 1
SCHEDULE 'A' - PROPOSED SPEED ZONES IN ELGIN COUNTY
Speed Zones Proposed
CENTRAL ELGIN I I
, POSTED PROPOSED CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
1. Port Stanley Union Road 50 50 N. PL of Warren Street N. PL of Bridge Street Reduce north limit by 275m
2 Warren Street 50 50 W. PL of Sunset Drive E. PL of Carlow Road
3 Dexter Line 50 80 E. PL of East Road 0.519km E. Not required. change to 80km/h
4 East Road 50 50 N. PL of Joseph Street 0.510km N. Reduce north limit by 675m
5 Joseph Street 50 50 E. PL of Colborne Street E. PL of East Street
6 Union Sparta Line 50 60 0.748km E. of E. PL of Sunset Road 1.860km W. of E. PL of Sunset Road Change to 60km/h
7 St. Thomas Sunset Drive 60 60 0.140km S. of S. PL of John Wise Line S. City Limits of St.Thomas
8 Southdaie Line 50 60 E. PL of Sunset Drive City Limits of StThomas Change to 60kmlh.
9 Centennial Road 50 50 N. PL of Elm Street S. PL ofTalbot Line(HWY #3)
10 Elm Line 50 50 S. PL City Limits 0.855km E. Reduce east limit by 200m
11 St.George Street 50 50 E. PL of Wellin9ton Road City Limits of StThomas
12 Centennial Road 50 60 S. PL of Elm Line 0.810km S. Change to 60km/h
13 Ferguson Line Ferguson Line 50 50 E. PL of Wellington Road 0.625km E.
14 Sparta Quaker Road 50 50 0.350km N. of S. PL of Sparta Line 0.395km S. of S. PL of Sparta Line
15 Sparta Line 50 50 E. PL of Quaker Road (S. Side) 1.322km W.
16 John Wise Line John Wise Line 50 60 W. PL of Sunset Drive 0.555km W. of Sunset Drive Reduce W. by 275m Change to 60kmlh
17 Fairview Road Fairview Road 50 60 S. PL of Sparta Line 0.770km S. Reduce W. by 275m Change to 60kmlh
18 New Sarum Belmont Road 60 50 N. PL ofTalbot Line (HWY#3) 0.630km N. Change from 60 to 50km/h,School
19 Belmont Borden Line 50 50 W. PL of Belmont Road OA80km W. Reduce W. limits of zone 250m
20 Caesar Road 50 50 E. PL of Belmont Road 0.650km E.
21 Mapieton Belmont Road 60 60 0.201 km S. of S. PL of Mapleton Line 0.778km N. of S. PL of Mapleton Line
DUTTON I DUNWICH
POSTED PROPOSED CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
1 Dutton Currie Road 50 50 0.372km S. of N. PL of Shakleton Line 1.250km N. of N. PL of Shakleton Line
2 Miller Road 50 50 Pioneer Line Currie Road
3 Shakelton Line 50 50 E. PL of Currie Road 1.256km E. Reduce east end by 550m
4 Wallacetown Currie Road 50 50 0.814km S. of S. PL ofTalbot Line OA15km N. of S. PL ofTalbot Line Reduce north end by 300m
5 Talbot Line 60 60 OA83km E. of E. PL of Currie Road 0.550km W. of E. PL of Currie Road
I
Page 2
SCHEDULE 'A' - PROPOSED SPEED ZONES IN ELGIN COUNTY
Speed Zones Proposed
MALAHIDE I I I
POSTED PROPOSED I CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
1 Springfield Ron McNeil Line 50 50 1.065km W. of E. PL of Springfield Road 0.512km E. of E. PL of Springfield Road Reduce east limits by 150m
2 Whittaker Road 50 50 N. PL of Ron McNeil Line 0.352km N. Reduce north limits by 300m
3 Springfield Road 50 50 S. PL of Ron McNeil Line 1.100km S.
4 Avon Avon Drive 50 60 0.265km W. ofW. PL(S. Slde)of Putnam Rd 0.250km E. of E. PL(S. Side) of Putnam Rd Reduce W. limit 150m Change to 60km/h
5 Putnam Road 50 50 S. PL of Avon Drive 0.341 km S.
6 Port Bruce Dexter Line 50 50 W. PL of Imperial Road 0.760km W. Reduce west limit by 150m
7 Imperial Road 50 50 W. PL of Levi Street 0.550km N. of N. PL Dexter Line
8 Dexter Line 50 50 N. PL of Hale Street N. PL of Dexter Line
9 Copenhagen Imperial Road 60 60 0.320km S. of S. PL of Nova Scotia Line 0.330km N. of S. PL of Nova Scotia Line
10 Nova Scotia Lne 50 60 E. PL of Imperial Road 0.445km E. Reduce 150m (0.45 km) Change to 60km/h
11 Mount Salem Springfield Road 50 50 0.695km S.of S. PL of John Wise Line 0.532km N. of S. PL of John Wise Line
12 John Wise Line 50 60 E. PL of Springfield Road 0.955km E. Reduce 600m Change to 60kmlh
13 Summers Corners Springfield Road 50 60 S. PL ofTalbot Line(HWY #3) 0.400km S. Reduce South 400m Change to .60kmlh
14 Aylmer Imperial Road 50 50 N. PL of Beech Street . 0.545km N.
15 Elm I Beech 50 50 W. PL of Imperial Road N. PL ofTalbot Line (Hwy #3)
16 Imperial Road 70 80 south limits of Aylmer 0.870km S. Not required, change to 80km/h
17 Lyons Imperial Road 60 60 0.270km S. of N. PL of Lyons Line 0.693km N. of N. PL of Lyons Line
18 Lyons Line 50 60 0.305km E. of E. PL of Imperial Road 0.335km W. of E. PL of Imperial Road Reduce West 125m Change to 60kmlh
19 Jaffa John Wise Line 50 60 0.223km E. of E. PL of Springwater Line 0.294km W. of E. PL of Sprlngwater Line Reduce West 250m I East 175m Change to 60km/h
20 Springwater Road Springwater Road 60 60 S. PL ofTalbot Line(HWY #3) 0.755km S. Reduce 250m
21 Sprlngwater Road 60 80 0.595km N. of N. PL of Southdale Line 0.602km S. of N. PL of Southdale Line Not required, change to 80km/h
22 Orwell Springwater Road 60 60 N. PL ofTalbot Line (Hwy #3) 0.909km N.
23 Kingsmill Springwater Road 60 60 0.525km N. PL of Glencolin Line 0.g33km N. of N. PL of Glencolin Line
I
SCHEDULE 'A' - PROPOSED SPEED ZONES IN ELGIN COUNTY
Page 3
Speed Zones Proposed
SOUTHWOLD I
I
I POSTED PROPOSED CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
I
1 Shedden Union Road 50 50 OA32km N. of N. PL ofTalbot Line 0.360km S. of N. PL ofTalbot Line Reduce north 500m
2 Talbot Line 60 60 0.550km E. of E. PL of Union Road 0.276km W. of E. PL of Union Road Extend east 300m
3 I Fingal Union Road 50 50 0.775km N. of N. PL of Fingal Line 0.393km S. of N. PL of Fingal Line
4 Fingal Line 50 50 OA90km W. of W. PL of Union Road OA39km E. of W. PL of Union Road Reduce W 325m I Extend E 90m
5 Lawrence Third Line 50 50 0.630km E. of E. PL of Lawrence Road 0.203 km E. of E. PL of Lawrence Road
6 lona lona Road 50 60 S. PL ofTalbot Line 0.800km S. Change to 60km/h
7 lona Station lona Road 50 60 0.675km N. of N. PL of Sixth Line 0.032km S. of N. PL of Sixth Line Change to 60kmlh
8 T albotville Talbot Line 50 50 W. PL of Colonel Talbot Road(HWY #4) OA05km W.
9 Sunset Drive 50 50 S. PL of Hwy #3 OAOOkm S.
10 Fingal Line Fingal Line 50 50 0.064km E. of E. PL of Lyle Road 0.716km E. of E. PL of Lyle Road
WEST ELGIN I
POSTED PROPOSED CHANGE CHANGE
AREA ON SPEED SPEED FROM TO LENGTH SPEED
.
1 Rodney Furnival Road 50 50 1A81km N. of S. PL of Queens Line 1.885km S. of S. PL of Queens Line
2 Queens Line 50 50 W. PL of Furnival Road 0.606km W.
3 Pioneer Line 50 60 E. PL of Furnival Road 0.600km E. Reduce 400m Change to 60km/h
4 Port Glasgow Furnival Road 50 50 0.117km S. of S. PL of Gray Line Dead End
5 Eagle Talbot Line 60 60 0.314km W. ofW. PL of Graham Road 0.338km E. of W. PL of Graham Road
6 Wardsville Morrison Road 50 80 0.293km S. of County Line County Line Not required. change to 80kmlh
7 West Lome Pioneer Line 50 50 1.788km E. of W. PL of Graham Road 1.277km W. of E. PL of Graham Road
8 Graham Road 70 80 1.240km S. of S. PL of Pioneer Line 1.969km S. of S. PL of Pioneer Line Not required, change to 80km/h
Page 4
SCHEDULE 'A' - PROPOSED SPEED ZONES IN ELGIN COUNTY
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
APRIL 2. 2001
DATE
SUBJECT: ROAD MAINTENANCE ALLOCATIONS BASED ON TRAFFIC VOLUMES
ntroduction
The previous report concluded that the road maintenance allocation to lower-tier municipalities
is adequate to meet the County's minimum requirements. However, since the allocation makes
no distinction between a high volume road and a lower volume road, it may be better to develop
a system of payment that recognizes this differential. After all, the County's own minimum
standards indicate that higher volume roads require quicker action and more maintenance th
less travelled highways. This report suggests one method to compensate municipalities with
higher traffic volumes without affecting the total allocation for road maintenance.
an
Discussion
The County's total maintenance budget for 2001 is $2,062,739.00 (see chart attached).
According to the current formula, municipalities receive approximately $3050 per kilometre of
County road within the respective municipality. This allocation is automatically adjusted each
year for inflation. The formula, however, does not recognize the extra costs associated with
maintaining the County's minimum standards on high volume roads. For example, according to
policy, higher volume roads require quicker reaction times and longer times on winter control
routes when compared to less travelled sections. Further, the maximum snowfall accumulation
permitted is 5 cm on high volume roads as compared to 15 em on roads with less traffic.
One way to address this inequity without affecting the municipality's 2001 allocation is to
implement a form of "red circling" maintenance allocations. That is, develop a funding formula
that recognizes the higher maintenance costs for maintaining high volume roads without
adjusting the total maintenance allocation. The attached chart entitled road maintenance
payments demonstrates this idea.
The chart divides the road system into four distinct categories: M5 roads have a traffic count of
50 - 400 cars per day on average; M8 roads have 400 - 1000; M11 roads have 1000 - 4000;
and M14 roads have greater than 4000. Each classification is then assigned a payment that
reflects the anticipated costs for maintenance. M5 roads would receive $2,650/kilometer; M8
roads would receive $2,800/kilometre; M11 roads would be allocated $2,950/kilometre; and,
M14 roads would be paid out at $3,100/kilometer.
Referring to the chart, the municipalities in the shaded areas would have their 2001
maintenance allocation "frozen" until the inflationary increases were such that an adjustment
was due. Overall costs would not be affected as the County's total maintenance budget would
remain unadjusted except for yearly inflation.
of2
1
Page
9
,
Page 2 of 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 2,2001
SUBJECT: ROAD MAINTENANCE ALLOCATIONS BASED ON TRAFFIC VOLUMES
Conclusion:
In view of the fact that the County's total maintenance allocation is adequate and reasonable,
there is a method to make the distribution of the allocation match the requirements of higher
volume roads. Furthermore, this adjustment to the formula can be done without negatively
impacting any municipality as a phased-in approach is being recommended.
Recommendation
That the report from the Manager of Engineering Services, dated April 2, 2001, entitled "Road
Maintenance based on Traffic Volumes Payments" be approved; and,
That commencing on January 1st, 2002, County road maintenance payments to lower-tier
municipalities be adjusted according to the attached formula to more accurately reflect the costs
associated with maintenance on higher volume roads.
RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION
Ww~
CLAYTON D. WATTERS, MANAGER MARK
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
" 10
$6,480.00 $6.661.00
$287,820.00 $295,879.00 $ 313,798.67 $
$394,200.00 $405.238.00 $ 446,207.15 $
$309.960.00 $308.558.00 $ 311,805.64 $
$408.240.00 $421.482.00 $ 474.547.51 $
$331.560.00 $337.724.00 $ 350,585.05 $
$288.900.00 $287.197.00 $ 316,129.48 $
$2.027.160.00 I $2.062.739.00 $ $ 2,097,391.88 $ 2,128,905.22 $ 2,170,114.47 $ 2,219.734.50 $ 2,275,061.34
1.755% 1.266% 1.503% 1.936% 2.287% 2.492%
2007 Payments
One!. inflation)
-$102,515.60
-
-
1 Total km's does not include #37 from Belmont to #73, #7and #17
2 Aylmer will be paid the same until 2020
3 SHADED AREAS INDICATE RATE IS FROZEN UNTIL INFLATION ON NEW PAYMENT RATE HAS EXCEEDED CURRENT ALLOCATION
4 Inflation increase of 2,,5% used for years 2002 to 2007
J
NOTES:
Total
Total year to year increase
Aylmer
~m
Central Elgin
DuttonfDunwich
Malahide
Southwold
West Elgin
2006 Payments
(ine!. inflation)
2005 Payments
(incl. inflation)
Scenario Shows Future Payments based on rates from new AADT based formula and an inflationary increase annually.
2000 Payments 2001 Payments 2002 Payments 2003 Payments 2004 Payments
(ine!. 2.8%) (incl. inflation) (inet. inflation) (ine!. inflation)
AADT 50 - 399
AADT 400 - 999
AADT 1000 - 3999
MDT greater than
4000
Description of Levels:
M5
M8
M11
M14
Total Difference=
Maintenance Provider Total kms M5 M8 M11 M14 New System 2001 Payments Difference
*allocation/km $ 2,650.00 $ 2.800.00 $ 2,950.00 $ 3.100.00 AADT Based (inel. 2.8%) (2001-new)
Town of Aylmer 1.380 0 0 0.594 0.786 $4,188.90 $6.661.00 -$2,472.10
Mun. of Bayham 96.581 12.638 25.135 58.808 0 $277,352.30 $295,879.00 -$18,526.70
Mun. of Central Elgin 134.109 1.852 30.539 75.738 25.980 $394,382.10 $405.238.00 -$10.855.90
Mun. of Dutton/Ounwieh 96.787 18.427 29.352 49.008 0 $275,590.78 $308,558.00 -$32,967.25
Township of Malahide 143.365 . 3.563 32.22 91.542 16.04 $419,430.85 $421,482.00 -$2,051.15
Township of Southwold 106.593 11.886 19.617 62.256 12.834 $309,866.10 $337,724.00 -$27,857.90
Mun. of West Elgin 97.553 20.371 15.051 62.131 0 $279,412.40 $287,197.00 -$7,784.60
Column Total 676.368 68.737 151.914 400.077 55.640 $1,960,223.40 $2,062,739.00
PROPOSED COUNTY ROAD MAINTENANCE PAYMENTS (BASED ON A.A.D.T.)
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
APRIL 2. 2001
DATE
SUBJECT: THREE YEAR MAINTENANCE RECONCILIATION FOR COUNTY ROADS
Introduction
This report will review the lower tier's maintenance expenditures over the last three years on the County
road system and analyze current dollar allocations as directed by the following resolution passed by
County Council in March 2000.
"That, in a effort to streamline the accounting system, to build consistency and predictability in the
budgeting process and to provide an incentive to manage the allocation effectively, the maintenance
allocation on County roads be set at $2,805 per kilometer and be adjusted yearly to account for inflation;
and,
1999 and 2000 (approximately 8%); and,
That a special road maintenance reserve account, previously established, be available for exceptional
circumstances and be dispersed upon application to County Council; and further,
That the allocation be adjusted to account for inflation in 1998,
and,
its own use as an incentive to work
That the formula be reviewed during each term of Council;
That any funds underspent be retained by the municipality for
efficiently. "
The attached Three Year Maintenance Summary examines the total maintenance allocation (Column
#1); the total expenditures reported by municipality (Column #2); the surplusldeficit reconciliation
(Column #3); County staff's three year reconciliation of billable costs adjusted according to Council's
definition of maintenance (Column #4); and the surplus/deficit reconciliation adjusted by staff (Column
#5). The attached report revised October 10,1997 is the benchmark or basis upon which lower-tier
maintenance costs were analyzed.
Discussion
Road maintenance funding is allocated for the repair and maintenance of road infrastructure in order that
it functions as it was designed and it is maintained in its current state. In other words, maintain the
infrastructure in its current state and if it is not broken do not fix it. All improvements to the infrastructure
are completed by the County as part of its capital program, which is approved annually by County
Council.
Our capital program consists of asphalt resurfacing, road reconstruction, bridge replacements and
rehabilitation's, sign replacement, roadside safety systems, asphalt patching, improvements to structures
greater than 600 mm in diameter, gravel resurfacing (gravel roads), gravel shouldering for hardtop roads
and high float. This description of capital projects performed by the County was defined in the
restructuring report for maintenance costs. The relevant report is attached for your information.
2
2
1
Page 2.
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 2,2001
SUBJECT: MAINTENANCE ALLOCATIONS FOR COUNTY ROADS
Maintaining a road system is always a challenge because of the demands from the ratepayers. The
maintenance providers are to be cost effective yet there is a high level of service (LOS) demanded by the
motorists for their daily commute. Motorists insist on traveling at similar speeds every day of the year and
any time of the day. Yet road maintenance and improvement costs are to remain constant.
The municipalities have made cost saving measures and improved the LOS since restructuring. One
municipality has implemented a second shift of workers, which improved the LOS and reduced costs for
winter control. The County of Elgin costs indicated that only 25% of winter control occurred during normal
working hours. By adding the night shift overtime was reduced with an improved LOS.
Analvsis
Referring to the Three Year Maintenance Summary, Council will note an apparent discrepancy between
Column #3 (three year surplus/deficit reported by municipality) and Column #5 (County's reconciliation of
reportable surplus/deficit). The "notes" at the bottom of the summary explain why the figures reported by
the municipality should be adjusted. The Three-Year Summary indicated that the County provided
$437,680.00 more in maintenance allocations than was necessary to maintain roads to the County's
minimum standards. One municipality, Central Elgin, incurred costs greater than the allocation over the
three-year term ($15,202.00).
From the summary you will note that the three-year allocation shows a $437,680.00 surplus. As per
Council's recommendation in March 2000 (previously quoted), these excess funds remain with the
municipalities. They can be reserved to be used during exceptional circumstances such as excessive
snowfall accumulation or for equipment needs among other uses. For these and other reasons. Counci
has previously agreed that the municipalities keep the excess as a matter of policy.
In reviewing this summary Council should be cognizant of a number of factors affecting road
maintenance costs. Firstly, some municipalities are choosing to provide a level of service that is higher
than the County's minimum (that will affect costs); secondly, a large part of maintenance is dependant on
weather which is variable and unpredictable; thirdly, municipalities deploy their forces and organize their
priorities and workload in ways that work best for them; finally, municipalities, without exception, have all
met the County's minimum maintenance standards. For these reasons, staff believes that Central Elgin's
allocation remains adequate since they are free to provide service beyond the County's minimum at their
cost.
Conclusion
The records indicate that the current allocation is adequate. Maintenance allocations in 2001 have been
increased by 2.8% to account for inflation as per County Council's recommendation. For unusual
circumstances that may arise a special reserve account has been established.
Municipalities should be commended for successfully implementing this new way of conducting business
as envisioned by the County's restructuring exercise. Maintenance is being carried out to the County's
satisfaction and the level of co-operation is exemplary. In short, all parties have gone out of their way to
work efficiently and effectively.
After three years, staff have determined that the allocation is adequate and that the municipalities should
adjust their reporting system to more accurately reflect the definition of "maintenance" approved in 1997.
3
3
1
REPORT TO COUNTY COUNCIL Page 3.
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 2, 2001
SUBJECT: MAINTENANCE ALLOCATIONS FOR COUNTY ROADS
Recommendation
That road maintenance reporting be adjusted for 2001 and subsequent years, as per Council's
recommendations; and
That municipalities avoid expenses that are above Councils direction such as, sweeping, flushing,
cleaning, at rates greater than warranted; using 100% of the MR-135 equipment rates; gravel
shouldering in excess of 100 feet; performing asphalt patching; culvert replacements and/or extensions;
and
That all municipalities incorporate 5% of approved expenditures for administrative overhead; and further
That the report from the Manager of Engineering Services dated April 2, 2001 summarizing the
maintenance allocation for County roads are approved.
RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION
ú'rMet-W M~{) """
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
4
Increases have been made to invoiced amounts for;
5% for administrative overhead.
Notes
Reductions have been made to invoiced amounts for;
Sweeping, flushing. cleaning more than 4 times per year.
Overhead expenses attribted to work not required.
Charging 100% for MR-135 equipment rates (should be 50%).
Gravel shouldering more then required by maintenance schedule.
For bridge, culvert and hardtop maintenance not required.
U1
~
Three year Maintenance Summary
1998/1999/2000
3 Year 3 Year
Municipality 3 Year 3 Year Actual 3 year Profit Expenditures Profit or (Loss)
Budget Expenditures or (Loss) as per Council's as per Council's
Recommendations Recommendations
(See notes) (See notes)
Aylmer $ 18,480 $ 17,200 $ 1,280 $ 14,722 $ 3,758
Bayham $ 820,820 $ 770,237 $ 50,583 $ 754,178 $ 66,642
Central Elgin $ 1,130,200 $ 1,206,785 $ (76,585) $ 1,145,402 $ (15,202)
Dutton I Dunwich $ 901,960 $ 869,864 $ 32,096 $ 770,414 $ 131,546
Malahide $ 1,172,240 $ 1,173,989 $ (1,749) $ 1,131,597 $ 40,643
Southwold $ 954,060 $ 1,061,075 $ (107,015) $ 935,815 $ 18,245
West Elgin $ 839,900 $ 647,852 $ 192,048 $ 647,852 $ 192,048
,
$ 5,837,660 $ 5,747,002 $ 90,658 $ 5,399,980 $ 437,680
Aylmer
1998
Budget $ 6.000
Actual $ 6,180
Expenses above standards $ (1,240) Sweeping, Flushing and Cleaning» 4x per year
Expenses not approved by Councii $ (62) Overhead for expenses above standards
Total $ 4,878.00
1999
Budget $ 6,000
Actual $ 4,205
Expenses above standards $ (512) Sweeping, Flushing and Cleaning» 4x per year
Expenses not approved by Council (26) Overhead for expenses above standards
Total $ 3.667
2000
~ Budget $ 6,480
Actual $ 6,815
Expenses above standards $ (608) Sweeping, Flushing and Cleaning» 4x per year
Expenses not approved by Council (30) Overhead for expenses above standards
Total $ 6,177
Bayham
1998
Budget $ 266,500
Actual $ 255,027
Expenses not approved by Council $ (25,503) 100 % MR 135 Equipment Rates
Expenses not approved by Council (1,275) Overhead for expenses above standards
Total $ 228,249
1999
Budget $ 266.500
Actual $ 265,919
Expenses not approved by Council $ (26,592) 100 % MR 135 Equipment Rates
Expenses not approved by Council (1,330) Overhead for expenses above standards
"
Total $ 237,998
2000
....,.
-..¡¡ Budget $ 287,820
Actual $ 249,291
Expenses above standards $ (24,929) 100 % MR 135 Equipment Rates
Expenses approved by Council $ 13,711 Overhead Allowance of 5%
Total $ 287,931
Central Elgin
1998
Budget $ 369,000
Actual $ 352,318
Expenses not approved by Council $ (35,232) 100 % MR 135 Equipment Rates
Expenses approved by Council $ 15,854 Overhead Allowance of 5%
Total $ 332,941
1999
Budget $ 367,000
Actual $ 355,413
Expenses not approved by Council $ (35,541) 100 % MR 135 Equipment Rates
Expenses approved by Council $ 15,994 Overhead Allowance of 5%
,
Total $ 335,865
2000
~
CO Budget $ 394,200
Actual $ 499.054
Expenses not approved by Council $ (49,905) 100 % MR 135 Equipment Rates
Expenses approved by Council $ 27,448 Overhead Allowance of 5%
Total $ 476,597
Dutton I Dunwich
1998
Budget $ 296,000
Actual $ 247,757
Expenses not approved by Council $ (24,776) 100 % MR 135 Equipment Rates
Expenses not approved by Council (1,239) Overhead Allowance Reduction for above costs
Total $ 221,743
1999
Budget $ 296.000
Actual $ 286,663
Expenses not approved by Council $ (28,666) 100 % MR 135 Equipment Rates
Expenses not approved by Council (1,433.32) Overhead Allowance Reduction for above costs
,
Total $ 256,563
2000
-
'-Û Budget $ 309,960
Actual $ 335,444
Expenses above standards $ (41,272) Gravel Shouldering
Expenses not approved by Councii (2,063.60) Overhead Allowance Reduction for above costs
Total $ 292,108
Malahide
1998
Budget $ 382.000
Actual $ 272,606
Total $ 272.606
1999
Budget $ 382,000
Actual $ 398,543
Expenses not approved by Council $ (20,523) Bridge I Culvert Maintenance
Expenses not approved by Council $ (19,850) Hard Top Maintenance
Expenses not approved by Council $ (2,019) Overhead Allowance Reduction for above costs
Total $ 356.151
2000
N Budget $ 408,240
C) Actual $ 502,840
Total $ 502.840
Southwold
1998
Budget $ 312,500
Actual $ 308.500
Expenses not approved by Council $ (30,850) 100 % MR 135 Equipment Rates
Expenses not approved by Council $ (18,698) Sweeping! Flushing! Cleaning
Expenses not approved by Council $ (2,477) Overhead Allowance Reduction for above costs
Total $ 256,475
1999
Budget $ 310,000
Actual $ 341,669
Expenses not approved by Council $ (34,167) 100 % MR 135 Equipment Rates
Expenses not approved by Council $ (14,057) Culvert Replacement
"
Expenses not approved by Council $ (2,411) Overhead Allowance Reduction for above costs
Total $ 291,034
N
- 2000
Budget $ 331,560
Actual $ 410,906
Expenses not approved by Council $ (41,091) 100 % MR 135 Equipment Rates
Expenses approved by Council $ 18,491 Overhead Allowance of 5%
Total $ 388,306
West Elgin
1998
Budget $ 275,500
Actual $ 160.983
Total $ 160,983
1999
Budget $ 275,500
Actual $ 249,080
Total $ 249,080
2000
N Budget $ 288,900
N Actual $ 237,789
Total $ 237,789
Maintenance Summary 1998
Municipality Budget Actual Profit or (Loss) Expenditures Profit or (Loss)
Expenditures as per Council as per Council
Recommendations Recommendations
(See Notes) (See Notes)
Aylmer $ 6,000 $ 6,180 $ (180) $ 4,878 $ 1,122
Bayham $ 266,500 $ 255,027 $ 11,473 $ 228,249 $ 38,251
Central Elgin $ 369,000 $ 352.318 $ 16,682 $ 332,941 $ 36,059
Dutton I Dunwich $ 296,000 $ 247,757 $ 48,243 $ 221.743 $ 74,257
Malahide $ 382,000 $ 272,606 $ 109,394 $ 272,606 $ 109,394
Southwold $ 312,500 $ 308,500 $ 4,000 $ 256,475 $ 56,025
West Elgin $ 275,500 $ 160,983 $ 114,517 $ 160.983 $ 114,517
Totals $ 1,907,500 $ 1,603,371 $ 304,129 $ 1,477,874 $ 429,626
Maintenance Summary 1999
Municipality Budget Actual Profit or (Loss) Expenditures Profit or (Loss)
Expenditures as per Council as per Council
N Recommendations Recommendations
LN (See Notes) (See Notes)
Aylmer $ 6,000 $ 4,205 $ 1,795 $ 3,667 $ 2.333
Bayham $ 266,500 $ 265,919 $ 581 $ 237,998 $ 28,502
Central Elgin $ 367,000 $ 355,413 $ 11,587 $ 335,865 $ 31,135
Dutton I Dunwich $ 296,000 $ 286,663 $ 9,337 $ 256,563 $ 39,437
Malahide $ 382,000 $ 398,543 $ (16,543) $ 356,151 $ 25,849
Southwold $ 310,000 $ 341,669 $ (31,669) $ 291.034 $ 18,966
West Elgin $ 275,500 $ 249,080 $ 26,420 $ 249.080 $ 26,420
Totals $ 1,903,000 $ 1.901,492 $ 1,508 $ 1,730,359 $ 172,641
Maintenance Summary 2000
Municipality Budget Actual Profit or (Loss) Expenditures Profit or (Loss)
Expenditures as per Council as per Council
Recommendations Recommendations
(See Notes) (See Notes)
Aylmer $ 6,480 $ 6,815 $ (335) $ 6,177 $ 303
Bayham $ 287,820 $ 249,291 $ 38,529 $ 287,931 $ (111)
Central Elgin $ 394,200 $ 499.054 $ (104,854) $ 476,597 $ (82,397)
Dutton I Dunwich $ 309,960 $ 335,444 $ (25,484) $ 292,108 $ 17,852
Malahide $ 408,240 $ 502,840 $ (94,600) $ 502,840 $ (94,600)
Southwold $ 331,560 $ 410,906 $ (79,346) $ 388,306 $ (56,746)
West Elgin $ 288,900 $ 237,789 $ 51,111 $ 237,789 $ 51,111
Totals $ 2,027,160 $ 2,242,139 $ (214.979) $ 2,191,748 $ (164,588)
N
.þ.
COUNTY OE
RUCTURIN
-.--
1997
1997
REVISED OCTOBER 10,
SEPTEMBER 30,
AI
COST PER
1996 COUNTY ROAD DEPARTMENT EXPERIENCE
1995 AND
BASIS
(> 600 mm span)
Bridge washing, removal of obstructions, minor repair to structures.
(A)
80
875
Grass Cutting (one pass in Summer, two passes in Fall), Weed Cutting (per
Weed Orders), Tree Cutting, Brushing, Ditching, Drainage System Repairs
(curbs, catchbasins, drainage pipes - up to 600 mrn span), Weed Spraying
(2/3 of roads plus 1/5 for wild carrot), Debris and Litter Pickup, Removal
and Burial of Dead Animals, Carrying Out County's Adopt-A-Highway
Program.
(B)
270
Sweeping, Shoulder Grading, Spot Shoulder Gravel
Cold Mix Patches,
(30 m maximum)
(C)
(D)
1,250
Spot Gravel (30 m Maximum)
Grading, Dust Control,
1,260
Thawing,
Salting, Sanding, Plowing, ScarifyinglIce Blading, Patrolling,
Standby
(E)
530
Edge and Centerline Painting, Sign Repair/Replacement, Routine
Inspections, Traffic Counts, Guide Rail Repair/Replacement
(F)
5%
that may be achieved by the local
No consideration was made for
municipalities.
Non-routine maintenance cost,5 have been excludeå (See Below).
County wages and payroll burden cost,5 have been used.
any efficiencies
(G)
Notes:
1)
2)
3)
Continued
25
-
1997
10.
COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING
ROUTINE MAINTENANCE COSTS REVISED OCTOBER
(Continued)
Ministry of Transportation of Ontario M-135 equipment rates have been reduced by 50%
since the County has provided the local municipalities with equipment in excess of their
needs to carry out County maintenance.
The use of the County's Road Service Standards has been assumed and that Desirable
Standards will be achieved .
Due to yearly changes in maintenance needs it is recommended that the maintenance rates be
reviewed annually.
It is assumed that invoicing by time and material is not preferred.
It is recommended that the local municipalities provide quarterly reports to County Council
based on Ministry of Transportation of Ontario accounting practices. This will provide the
County information on cost effectiveness, status of work completion in a timely manner and
consideration of budget re-allocation.
It is recommended that the Engineering Services Department carry out a quarterly audit of
maintenance operations and report to County Council. This would involve spot inspections of
roadways and municipal inspection records.
Notes:
4)
7)
8)
9)
5)
6)
I
As per County Policy we are to update signs. This would mean replacing approximately 1/10 of
signs per year. Some additional signs are required to meet MUTCD and County Road Service
Standards.
The County Road Department would purchase all signs. A contract would be made for removal
and replacement of existing signs on a mass scale. The contractor would be responsible for
disposal of removed signs.
2.
The Lower Tier Municipalities would be responsible for only replacement of existing rails
posts that were damaged, stolen, etc.
The County would be responsible for installing a rail that is IlQ1 present or replacing rails as per
County Policy.
As per County Policy we are to update guide rail systems.
The County would contract for upgrading the system (raising guide rail system and minor post
replacement or a completely new installation). The contractor would be responsible for disposal
of replaced materials.
Another solution would have the Lower Tier Municipalities upgrade some of the works;
were cost effective.
and
if they
26
Page 2
COUNTY OF ELGIN ROAD DEPARTMENT RESTRUCTURING
ROUTINE MAINTENANCE COSTS REVISED OCTOBER
1997
10
3
The County will be administrating the hot mix resurfacing contract. The most effective way to
install rumble strips (which is site specific) is when paving the road so this would be incorporated
into the contract.
4
This would be installed by contract on projects that were to be resurfaced in that year. (This also
is a site specific project.)
The County could be using the Lower Tier's graders and packer to administer the cleanup of the
project; if they were cost effective.
5
IS a
The County would administer the annual contract for asphalt resurfacing. The patches (this
site specific project) would be included with this contract because of quality of work.
The gravel (if required) for shouldering could be applied and spread by the Lower Tier
Municipality; if they were cost effective.
UPGRAI
600 MM
6
Since the inspections would be carried out by the County (and this is also a site specific project)
the County would administer the contract for upgrades, replacing and repairing the structure.
Tne Lower Tier Municipality could do the work; if they were cost effictive.
7
The County would carry out all yearly structure inspections for structures greater than 1.5 m.
The County has been inspecting these structures for many years and have a database of
inforn:8.t;on.
8
Where a drainage system does not exist and shoL''1 tl:_ '::ounty make a contract for this work.
The Lower Tier Municipality could do this work; if they were cost effective. (This is site specific
work. )
9
contract
Gravel shouldering areas longer than 30 m will be the responsibility of the County. A
will be put in place for shouldering based on a five (5) year program.
Page 3 -
27
COUNTY OF ËLGIN R,OAD DEPARTMENT RESTRUCTURING
ROUTINE MAINTENANCE COSTS REVISED OCTOBER 10, 1997
10. GRANULAR RESURFACING PER COUNTY POLICY
The County Road Department would administer the contract to supply, haul, place, compact the
granular materials and dust control (if applicable). The County could use the Lower Tier
Municipalities for spreading and compaction; if they were cost effective.
11. HIGH FLOAT AND SEALING SURF ACE TREA TIvŒNT PER COUNTY POLICY
The County would administer the contract. The Lower Tier Municipalities may assist in the fme
grading and compaction (if cost effective) before application of the product.
12. ill
a) ~: Lower Tier Municipalities charge the County because we are the
b) ill: Railway companies charge the County because of Board Orders as we
c) Ontario Hydro charges the County since we are the owners.
d) e: The agreements now exist with the County and will continue to
e) Other costs that are not considered routine.
FRED GROCH
COUNTY ENGINEER
CLAYTON WATTERS
ASSISTANT COUNTY ENGINEER
- Page 4 28
REPORT TO COUNTY COUNCIL
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
FROM
10. 2001
INTERSECTION CONTROL BEACON INSTALLATION AT
RON MCNIEL LINE AND IMPERIAL ROAD
APRIL
DATE
SUBJECT:
Introduction
At the April 10th, 2001 meeting of County Council, staff was directed to install an Intersection Control
Beacon at the intersection of Ron McNeil Line (County Road #52) and Imperial Road (County Road
#73). Staff would like to clarify this direction before quotations are solicited.
Discussion
The newly adopted Intersection Control Beacon Policy indicates that a shared funding formula is only
implemented when a resolution is received from a requesting municipality. No such resolution has
been received from the Township of Malahide, therefore, all costs associated with the installation of the
beacon at Ron McNeil Line and Imperial Road will be borne by the County.
It is estimated that the cost of a beacon at this location would be $10,000.00. The approved
Engineering Services capital budget has not allocated funds to cover this project. An amendment to
the capital budget will therefore need to be made to include this work.
an Intersection Control
Conclusion
County Council need to direct staff how they wish to fund the installation of
Beacon at this intersection. Some of the options that exist for Council are:
Defer this project until 2002.
Defer an approved 2001 project until 2002.
Increase the Engineering Services capital budget to include
1
2
3
n 2001
this project
Recommendation
they wish to fund the above project.
APPROVED FOR SUBMISSION
~1b{
CLAYTON D. WATTERS. MANAGER
ENGINEERING SERVl
MARK M
CHIEF ADMINISTRATIVE OFFICER
THAT Council directs staff how
LL Y SUBMITTED
PET DUTCHAK,
TECHNICAL SERVICES OFFICER
of
page
29
73 and 52 Flashing Beacon InstallatIOn
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
10,2001
FIRE INSPECTION OF THE ADMINISTRATION BUILDING
APRIL
SUBJECT:
DATE
Introduction
The Fire Chief, from the Municipality of Central Elgin, has completed the Annual Fire Inspection
of the Administration building, as per Fire Code, on January 23, 2001 to ensure a safe
environment.
Discussionl Conclusion
The Fire Chief mandated fifty-four (54) recommendations to improve the Administration building
as per the fire code. The Engineering Services Department has addressed the majority of the
recommendations and arrangements have been made for a contractor to finalize the remaining
items. The materials are ordered to complete the remainder of the work, as soon as practicable
with in the next 45 days
The estimated cost of $ 50,000.00 was budgeted for the recommended repairs and was
included in the capital budget.
to
The Fire Chief will schedule a subsequent review of the Administration Building during Apri
re-inspect the building
the
It is anticipated that Engineering Services will be working closely with the Fire Chief and
Emergency Measures Co-ordinator to update the County's Fire Safety Plans
Recommendation
nformation
For your
APPROVED FOR SUBMISSION
MARK LD
CHIEF ADMINISTRATIVE OFFICER
RESPECTFULL Y SUBMITTED
t
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
30
CENTRAL ELGIN FIRE & RESCUE
Fire Chief: Don Crocker
450 Sunset Drive, First Floor, St. Thomas N5R 5V1
Phone: 631-4860
NSPECTION REPORT
450 Sunset Drive 2
ST THOMAS
General Business Office
COUNTY OF ELGIN
450 ~unset Drive 2
St Th~olJ!as ON N5R5Yl
FIRE CODE
JAN 23 01
D CROCKER
JIM CARTER
MAINTENENCE MANAGER Build. Use:
631-1460 Owner:
Occupant:
Address
Date ofInspection:
Inspector:
Person Contacted:
Position:
Phone #:
Next Inspection MAR 2301
MET WITH JIM CARTER INSPECTED THE ENTIRE FACILITY
Notes
During au inspection of the above property, the following contraventions of the Fire Code (made under the Fire Protection
and Prevention Act 1997) were noted:
------~--~-_.
Item Reference # Details
of Inspection
.---------------..-. -. ---------~--------
1 2.2.2.1. Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
4TH FLOOR- THIS AREA IS BEING USED FOR STORAGE OF OLD FILES- CLOSE
ALL EXISTING HOLES IN THE FLOOR SEPARATION WITH TWO LAYERS OF 5/8
FIRE COAT DRYWALL, AND ONE PIECE OF 5/8 SPRUCE PLYWOOD. EACH HOLE
SHALL COVER THE EXISTING CONCRETE BY A MINIMUM OF 4" FROM THE
OPENING'J rO({ts';"f cr1'« C'-'tv<-I1""..r -::r 4,,", 3D/Of
Q"'tù<:>
ALL. CLOSETS THAT HAVE WIRE AND PLUMBING CHASES-ENSURE THAT THE
FIRE SEPARATION HAS BEEN MAINTAINED BY CAULKING OR MORTERlNG IN
ALL VOIDS AROUND ALL PIPES AND WIRES.
-------
not be
-_._-------------
2 2.1.2.2. ..
Activities that create a hazard and that are not allowed for iri the original design shall
carried out in a building unless approved provisions are made to control the hazard.
4TH FLOOR- INSTALL AT EACH END OF THIS CORRIDOR A PULL STATION TO
ACTIVATE THE FIRE ALARM SYSTEM IN CASE OF A FIRE.
,::::;'tte.s"7 C, -r't Lr-tF S+FI:!:."l'l
Q 0"-.) tE'"
-~----
~-----
--
3 2.2.3.2.(1)(c)
that they are operable at
to door hardware and accessories to ensure
be maintained to ensure
2.2.3.2.(1) Closures in fire separations shall
all times by
(c) making necessary adjustments and repairs
proper closing and latching, and
3
00,Jf£ t,JM¡J,c
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page 2 f Inspection Report dated JAN 23 01
450 SUNSET_DRIVK2.BT_THOMAS
THIRD FLOOR - HUMAN RESOURCES- REPAIR THE FIRE DOORS IN THE MAIN
HALL ,THE RIGHT HAND DOOR NEEDS ADJUSTING IN ORDER TO CLOSE
PROPERLY
HUMAN RESOURCES- MAIN DOOR RIGHT HAND SIDE NEEDS ADJUSTING, WILL
NOT CLOSE AS IT IS CATCHING ON THE CARPET.
OOP'" I\JA'fMr
wiring shall not be used where it presents a fire hazard.
electrical
HUMAN RESOURCES KITCHENETTE- REMOVE EXTENSION CORD THAT LEADS
TO THE REFRIGERATOR, AND REPLACE WITH A PROPERLY INSTALLED
RECEPTICAL. OOA./iJ' )"Ío(!>i..~ J£I...-'(;~-- J"I"-' £1.3/01
Temporary
2.4.6.1
4
-
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
1
2.2.2
5
THIRD FLOOR- REPAIR THE SEPARATION AROUND THE FIRE DOORS IN THE
HUMAN RESOURCES AREA.
AND CEILING OF THIS
ELECTRICAL ROOM- REPAIR ALL HOLES IN THE WALLS
AREA
ROOM 316- DUCT THROUGH THE FLOOR REPAIR THE SEPARATION AT THE
FLOOR LEVEL. OOlJcr ¡Çf?fi's/t Or-r'1 ~tF-£ S4Ft:-r'1
Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
(1)
~-~.
6 6.2.6.1
HUMAN RESOURCES KITCHENETTE- SUPPLY AND INSTALL A 5 LB. A.B.c. FIRE
EXTINGUISHER OUTSIDE THIS DOOR TO THE RIGHT
~,J¡,r ß P ¡::::'/?cr <r "-1f~'INe-
~-- ------~.-
Where fire separations between major occupancies are damaged in a manner so as to affect the
integrity of their fire-resistance rating, such damaged fire separations shall be repaired so that
the integrity of the fire separations is maintained.
1
--~"-----
7 2.2.1
ALMA COLLEGE- REPAIR ALL HOLES IN THE FLOOR AS THIS IS CONSIDERED A
FIRE SEPARATION. REPAIR PROCEDURE SHOULD BE THE SA1\.:ΠAS ON THE 4TH
FLOOR.
AND CEILINGS THAT ARE CONSIDERED TO
REPAIR ALL HOLES IN THE WALLS
BE A FIRE SEPARATION.
Crt',,! C4UU(fNC
¡ÇoÆ~"'"
OOMr
32
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecntion.
---
8 2.1.2.2.
Activities that create a hazard and that are not allowed for in the original design shall not be
carried out in a building unless approved provisions are made to control the hazard.
THIRD FLOOR ALMA COLLEGE AREA- INSTALL A PULL STATION AT THE REAR
STAIRS LOCATION. CURRENTLY A KEYED ALARM STATION IS PROVIDED AND
MUST BE REMOVED. C "1'( '-.,/=ff' SÀF¿rry
QoPtf ~/us' ~-(
9 2.2.3.2.(1)(c)
2.2.3.2.(1) Closures in fire separations shall be maintained to ensure that they are operable at
all times by -
(c) making necessary adjustments and repairs to door hardware and accessories to ensure
proper closing and latching, and - - --
TffiRD FLOOR ALMA COLLEGE- REPAIR THE LOCKING DEVICE ON THE
EMERGENCY STAIR EXIT.
Co,..r1'¡,?,.,c-r At. ChAt<.. () is -'7f? 1/3 v íOrzS
---- --.-
10 2.2.3.2.(1)( c)
2.2.3.2.(1) Closures in fire separations shall be maintained to ensure that they are operable at
all times by
(c) making necessary adjustments and repairs to door hardware and accessories to ensure
proper closing and latching, and
THIRD FLOOR- FIRE DOORS SOUTH OF THE NORTH ELEVATOR, REPAIR THE
DOOR HARDWARE SO THAT THE DOOR PROPERLY LATCHES WHEN CLOSED.
Q,,oif (..JA'f,.u-(/""
._----~----~._-_._---
11 2.2.1.1. Where fire separations between major occupancies are damaged in a manner so as to affect the
integrity of their fire-resistance rating, such damaged fire separations shall be repaired so that
the integrity of the fire separations is maintained.
TffiRD FLOOR- SOUTH OF THE NORTH FIRE DOORS THE ROOM TO THE WEST
SIDE OF THE HALL REPAIR ALL HOLES IN THE FLOOR SEPARATION USING THE
SAME PROCEDURE AS THE 4TH FLOOR. t;);)Ncr Foa..(?:J"r Cl 1:''1 (' t<I-U(JéµA',
CLOSET - PROVIDE A COVER FOR THE OCTAGON ELECTRICAL BOX
Û:; ¡J r:r (¡J It'f ~ r:/
--- --- - .-------------
12 6.3.1.2. Proprietary signalling systems shall be maintained in accordance with NFP A 72D,
"Installation, Maintenance and Use of Proprietary Protective Signalling Systems".
THIRD FLOOR- STORAGE AREA OLD HALL NEAR THE NORTH END REPAIR
ALARM SYSTEM TIE IN. Srt-r-c- "7 t
(1..;r fó-1?t!Es.-r C, "1''( ).1 ¡eg
-. 33
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page 4 ofInspection Report dated JAN 23 01
450 SUNSET nRIVE 2. ST THOMAS
--~ ---
Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
~_.
6.2.6.1.(1 )
13
5LB A.B.C. FIRE
THIRD FLOOR LAWYERS OFFICE- SUPPLY AND INSTALL A
EXTINGUISHER FOR THE KITCHENETTE AREA.
(JOI..>t5' ~ P r-IRcf.d- hy\'!',ué
electrical not be used where it
presents a fire hazard.
THIRD FLOOR LAWYERS OFFICE- REMOVE THE 6 WAY ELECTRICAL
TEMPORARY OUTLET LOCATED IN THE LUNCH ROOM.
wiring shall
Temporary
1
2.4.6
14
.
OFFICE AREA- REMOVE THE EXTENSION CORD ANi5 USE RECEPTICAL
PROVIDED IN THIS AREA.
Oð[Jt?" k 06( (!"'V E:'--
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
2.2.2.1
15
THIRD FLOOR SOUTH END UNFINISHED AREA- REPAIR ALL HOLES IN THE
FLOOR AS THIS IS A FIRE SEPARATION USING THE SAME PROCEDURE AS THE
FOURTH FLOOR.
REP AIR- ALL HOLES THAT PASS THROUGH THE WALLS OR CEILING AREAS TO
ANOUTHER OCCUPANCY AS THESE ARE ALSO CONSIDERED TO BE FIRE
SEPARATED. Î\ n C
IJQAJe" '-:::Ol(rr..'f L,-r'l "'fVl..þ((A-TC'
not be
Activities that create a hazard and that are not allowed for in the original design shall
carried out in a building unless approved provisions are made to control the hazard.
2.1.2.2
16
REPLACE EXISTING KEY LOCK PULL STATION
Qo"Jr,r HIlc'5--r C ,"1'r J...¡~ -S;"'¡:;'lTfr
SOUTH WING UNFINISHED AREA-
WITH A MANUAL PULL STATION.
EXIT STAIR DOOR- DOOR WAS FOUND TO BE LATCHED - ALL STAIR DOORS
SHALL BE ACCESSIBLE AT ALL TIMES, INSTALL A PANIC BAR SET.
C ð "./"{ Rr::,c. --r ¡q U...I"1 ft ¡z ¡J u; "7 R.. ( 13 v -¡7 oR S
~------
Required exit signs shall be clearly visible and maintained in a clean and legible condition.
-
17
THIRD FLOOR UNFINISHED AREA- REPAIR THE EXIT SIGN AS IT WAS NOT
ILLUMINATED.
1
2.7.3
kC
34
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecutiou.
kooctrrJ
{)ONcf
rt dated JAN 23 01
2. SLTHOMAS
Page 5 of Inspection Re
450 SUNSET DRIVE
~-
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
I
---
18 2.2.2
SECOND FLOOR- SERVICE ROOM #215- CLOSE UP ALL HOLES IN FLOOR, WALLS,
AND CEILINGS AS THIS IS A SERVICE ROOM AND ALL AREAS ARE CONSIDERED
TO BE PART OF THE FIRE SEPARATION.
Do.u¿- FoI?f$S.-r Cf-rr
Temporary electrical wiring shall not be used where
(\,\U(J-{i",c·
presents a fire hazard.
SECOND FLOOR- JO-ANNS OFFICE REMOVE ALL EXTENSION CORDS
Cbt-!é UA'ttJr --:".
it
1
2.4.6
19
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity ofthe fire separations is maintained
1
2.2.2
20
SECOND FLOOR- ROOM# 229 ELECTRICAL CHASE INSTALL PROTECTIVE
COVERS.
Oé),Jtr I0AY¡v¿
~
presents a fire hazard.
it
SECOND FLOOR- ROOM3 235 REMOVE EXTENSION CORD
OON~ tv A'(N'¿-
not be used where
wiring shall
electrical
--
Temporary
2.4.6.1
21
-~. -----~
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
1
2.2.2
--
22
LADIES W ASHROOM- CLOSET-PIPE CHASE CLOSE IN AND REPAIR ALL HOLES
IN FIRE SEPARATIONDo~Fot2~.!: -r Ct-r'y -
AREA.
/ U(kf",r
REPLACE HEAT DETECTOR THAT HAS BEEN REMOVED FROM THIS
r:>.:, Ai,/" ~IZ rs7"'f C (-t''( J..., ,cG-' SAFe- 1'[
--~ ~- ~~-~
that they are operable at
2.2.3.2.(1) Closures in fire separations shall be
all times by
(c) making necessary adjustments and repairs to door hardware and accessories to ensure
proper closing and latching, and
to ensure
maintained
--
2.2.3.2.(1)(c)
---
23
SECOND FLOOR NORTH END- REPAIR FIRE DOORS RIGHT HAND DOOR OUT OF
ADJUSTMENT.
OorvfF WAY¡Jcsf
35
Please note that the above contraventions of the Fire Code constitnte offences under tbe Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page 6 of Inspection Report dated JAN 23 01
450 SUNBET DRIVE 2._ST THOMAS
.---.-
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
-
24 2.2.2.1.
GRAHAM SCOTT ENNS-SERVICE ROOM REPAIR HOLES IN THE CEILIG AND
WALLS. í\,-- f')
Lb~ r-oR~--r Ct-r:-r. " "'(J<.K{<.J.~'
presents a fire hazard.
it
not be used where
wiring shall
electrical
Temporary
2.4.6.1
-
25
REMOVE EXTENSION CORD
_...-
ROOM 208 REMOVE EXTENSION CORD
Cb.ué CJlWloJrF
Temporary electrical wiring shall not be used where
SECOND FLOOR NORTH END- ROOM 209
presents a fire hazard.
it
1
2.4.6
26
SANDRAS AREA REMOVE EXTENSION CORD
MAIN PHOTO-COPY ROOM- REMOVE EXTENSION CORD AND PLUG THE PHOTO
COPIER DIRECTLY TO A RECEPTICAL
FIRST FLOOR CENTRAL ELGIN-
KITCHEN AREA- REMOVE EXTENSION CORD TO MICROWAVE AND TOASTER
OC~<:f U~'fµt:>" - .L..1Í-r--r{ffL
Where 2 exits are required from floor areas in buildings of Group 'D' and 'E' occupancy that
are not subdivided into rooms or suites ofrooms served by corridors giving access to exits, at
least I aisle with access to the 2 exits and having a minimum clear width of 1100 mm shall be
provided to serve the individual work areas where necessary.
1.2
2.7
27
FIRST FLOOR CENTRAL ELGIN - PROVIDE A CLEAR ACCESS TO EXIT IN ALL
CORRlDORS- REMOVE ALL FILING CABINETS AND PHOTO COPIERS,AS WELL AS
ALL COMBUSTIBLES FROM THESE AREAS,MAINT AIN A CLEAR ACCESS TO EXIT
AT ALL TIMES. 7
L...¡Ç(-r~
.
materials shall not be permitted in quantities or locations that
may constitute a
--.
Combustible
fire hazard.
FIRST FLOOR CENTRAL ELGIN- REMOVE ALL COMBUSTIBLE MATERIALS FROM
AREAS THAT ARE NOT IDENTIFIED AS STORAGE ROOMS.ALL PAPER,
CARDBOARD, CARDBOARD BOXES,FILING AND BULK PAPER.
CJðÁJ~
2.4.1.1.(1 )
28
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
1
2.2.2
29
FIRST FLOOR CENTRAL ELGIN- #172 REPAIR DAMAGED FIRE SEPARATION
ABOVE CEILING.
36
Dc;..) if'" FoIt.Cf ð "é C --( '( C ~(}I..;,'("(..JC
-
Please note that the above contraventions of the Fire Code constitnte offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page 7 ofInspection Report dated JAN 23 01
450 SUNSET_DRIYE 2. STTHOMAS
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity oftheir fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
2.2.2.1
30
ABOVE CEILING WHERE WIRES PASS THROUGH THE
FIRST FLOOR-#163 REPAIR THE FIRE SEPARATION AT THE CEILING AREA
-#155 REPAIR HOLES IN THE FLOOR WHERE CONDUIT PASSES UP FROM
BASEMENT.
- REPAIR ALL
FIRE SEPARATION.
HOLES
SERVICE ROOM- REPAIR HOLES IN FLOOR AND OR
- #144 ELECTRICAL
CEILING
- # A-127 SERVICE ROOM REPAIR ALL HOLES IN, OR THROUGH THE FIRE
SEPARATION.
- # B-127 SERVICE ROOM REPAIR ALL HOLES IN,OR THROUGH THE FIRE
SEPARATION. 0
DIJer Fe 12 if S -r Ct -ccr C/t-UI..J"(þ\J r '
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
1
---.
31 2.2.2
ABOVE THE CEILING THAT ARE
REP AIR HOLES
FIRST FLOOR WORKS ONT ARIO-
IN THE FIRE SEPARATION
# 124 REPAIR HOLE IN THE FLOOR AS WELL AS CHECK ABOVE THE CEILING
FOR BREACHES IN THE FIRE SEPARATION.
OOr-Jcf Fblè¿-( Cr-r'1
('It"£' Ir:hrC
not be
.
Activities that create a hazard and that are not allowed for in the original design shall
carried out in a building unless approved provisions are made to control the hazard.
--~~
.2.2.
2.1
-
32
FIRST FLOOR ONTARIO WORKS- LUNCH ROOM PROVIDE A RATED PAD FOR THE
COFFEE MAKER AND THE TOASTER TO SIT ON.
OOIU&
Temporary electrical
-"
wiring shall not be used where it presents a fire hazard.
FIRST FLOOR #116 REMOVE THE EXTENSION CORD FROM UNDER THE DESK
OoNcrr
---.
33 2.4.6.1
---
Where 2 exits are required from floor areas in buildings of Group 'D' and 'E' occupancy that
are not subdivided into rooms or suites of rooms served by corridors giving access to exits, at
least I aisle with access to the 2 exits and having a minimum clear width of 1100 mm shall be
provided to serve the individual work areas where necessary.
---
34 2.7.1.2.
37
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
WORKS ONTARIO- REMOVE ALL STORAGE AS WELL AS ALL ELECTRICAL
EQUIPMENT FROM THE HALL W A Y,A CLEAR ACCESS TO ALL EXITS MUST BE
MAINTAINED AT ALL TIMES.
Dcr IIJ r:Í
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity ofthe fire separations is maintained
1
2.2.2
35
BASEMENT #9 REPAIR HOLES IN FIRE SEPARATION
ODfJ£r ICoR..~'Í Cr-r'f C/lv{K(~'
Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
1.(1 )
6.2.6
36
AREA. HANG
ROOM#9 PROVIDE A 20 LB A.B.C. FIRE EXTINGUISHER FOR THIS
THIS EXTINGUISHER OUTSIDE THE DOOR TO THIS ROOM
OoA.J¿- 13 fl ~ (¡V ~ y¡u~
._--_._-~-
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, .the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
I
2.2.2
37
REPAIR HOLES THROUGH WALLS AND CEILING
Oo.ur:r ¡::::o12csS"Í c,-r:cr Ci<)V(.<-( trv<'______.
Approved hardware designed to release the latch and allow the door to open in the direction of
exit travel when a force of not more than 90 N is applied to the hardware is required on
(a) every door in an access to exit from a room or suite of Group 'A' occupancy having an
occupant load of more than 100 persons,
ROOM #13
.(2)(a)
1
---
38 2.7.2
13 EXIT STAIRS PROVIDE PROPER PANIC EXIT HARDWARE FOR THIS
o
ROOM #
DOOR
57æ.¡!.3V-rOR.j
----~----
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
/-11. L 1'-1 A. I?.
-r
CON--(t¡>,.q(
I
--
39 2.2.2
ROOM #1 REPAIR ALL HOLES IN THE CEILINGAND OR WALLS THAT MA Y HAVE
THE FIRE SEPARATION BRECHED.
12 FILL HOLES IN CEILING AND WALLS
18 FILL HOLES IN CEILING AND W
ROOM #
ROOM #
ALLS
ROOM # 23 FILL HOLES IN WALLS
roæ (S'S --r (' ( -t'y ('!tv lK (^,["
38
OOtucr
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page f Inspection Report dated JAN 23 01
450 SUNSET DRIVE2. ST THOMAS
Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
.(1)
1
6.2.6
40
AREA.
ROOM#l PROVIDE A 20LB A.B.C. FIRE EXTINGUISHER FOR THIS
iJo AI, cr <:!:. ¡:J c::I- (¡v A '( IIJ ¿-
Defective appliances in a building shall be removed, repaired or replaced when the defective
appliances create a hazardous condition.
1.1
2.6
41
REP AlR- THE WATER HEATER IN THE AREA OF ROOM #1
Oo¡U~ -:fàI'OJ5f.P"-J Co-....-rte.c-c..s-,-
when the latch is released, the door will
more than 90 N, applied at the knob or
Every exit door shall be designed and installed so that,
open in the direction of exit travel under a force of not
other latch releasing device.
2.7.2.1.(1)
42
ROOM #1 WEST STAIRS PROVIDE APPROPRIATE PANIC HARDWARE FOR THE
EXIT DOOR
Cõ;.<'(r?f><C.-r f-),(.(.Þ7lÎtZ 0 s-(/?¡6U"fO-e..s
-. ~_. --~
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
1
2.2.2
43
REPAIR FIRE
IN THE AREA OF TUNNEL ENTRANCE- AT THE SOUTH FIRE DOORS
SEPARATION ABOVE DOORS
REPAlR- SEPARATION THROUGH THE WALLS AT ROOM # 24,26,28,29,34,35,AND
35-2
--
the door will
the knob or
C1l.1(Kr~
-----
when the latch is released,
more than 90 N, applied at
Ct''r
REPAlR- #24 HOLES IN CEILING
OOAlrf ¡::::ol?~~
Every exit door shall be designed and installed so that,
open in the direction of exit travel under a force of not
other latch releasing device.
1.(1)
2.7.2
44
-FIRE DOOR NEEDS
NORTH OF TUNNEL- FIRE DOORS NEED ADJUSTING
NORH END OF HALL TO THE SOUTH OF NORTH ELEVATOR
ADJUSTING
NORTH OF THE ELEVATOR FIRE DOORS TO THE LIBRARY NEED ADJUSTING.
tvA'1IV~
Q,,() (:S
39
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
--~~---_._--~-~ -. --.
45 6.2.6.1.(1) Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
ROOM #28- PROVIDE A 20LB A.B.C. FIRE EXTINGUISHER FOR THIS ROOM,
LOCATE THIS UNIT OUTSIDE THE DOOR IN THE HALL.
DON rr ß f' cr (JA«IIJrs'"
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
I
2.2.2
46
REPAIR CEILING
HALL WAY - REPAIR HOLES IN WALLS
OON c:r ¡::::-o/2r:a-r
LIBRARY STORAGE-
Cr -,ry CA-00< r..£'
Portable extinguishers shall be provided to protect the building, each hazardous occupancy
inside the building and each hazardous process or operation located outside in conformance
with this Subsection.
1.(1 )
--
47 6.2.6
LIBRARY- MECHANICAL ROOM- PROVIDE A 20 LB A.B.C. FIRE EXTINGUISHER
LOCATED OUTSIDE THIS ROOM
Ct,,.;t:r ß to ð- tv ,4"(lVé
electrical wiring shall not be used where
--~- ----
presents a fire hazard.
EAST LIBRARY- REMOVE EXTENSION CORD TO PORTABLE LIGHT
(::¡f.J,I?-r.s C;N Df(O(fYZ !rOOl..tiNI !:5L
Where fire separations between rooms, corridors, shafts and other spaces are damaged so as to
affect the integrity of their fire-resistance rating, the damaged fire separations shall be repaired
so that the integrity of the fire separations is maintained
it
Temporary
1
2.4.6
48
1
---
49 2.2.2
e-¡---r:cr C 4//(I'(f<-V(\
not be used where it presents a fire hazard.
REPAIR HOLES IN CEILING
QOI\Je;r- Foa6'5 «"
electrical wiring shall
ROOM #40
Temporary
2.4.6.1
50
AREA
REMOVE EXTENSION CORDS FROM THIS
DIANNES DESK AREA- REMOVE EXTENSION CORDS
LUNCHROOM AREA- EXTENSION CORD
MS. HINDLEY DESK AREA-
REMOVE EXTENSION CORDS
NORTH WEST CORNER- REMOVE EXTENSION CORDS
(JON If
VVA ýtJff
MRS. ROBSONS DESK AREA-
40
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
Page 11 ofInspection Report dated JAN 23 01
450 SUNSETDRIVE2. ST THOMAS
Where 2 exits are required from floor areas in buildings of Group 'D' and 'E' occupancy that
are not subdivided into rooms or suites of rooms served by corridors giving access to exits, at
least 1 aisle with access to the 2 exits and having a minimum clear width of 1100 mm shall be
provided to serve the individual work areas where necessary.
1.2.
2.7
-
51
AND PAPERWORK
AND ACCUMULATED BOOKS
REMOVE ALL PHOTO COPIERS
FROM THE ACCESS TO EXIT.
IJerAf rr
when the latch is released, the door will
more than 90 N, applied at the knob or
Every exit door shall be designed and installed so that,
open in the direction of exit travel under a force of not
other latch releasing device.
1.(1)
2.7.2
52
NOTE: ALL DOORS ON THE TWO CENTRE MAIN STAIRS SHALL BE EQUIPPED
WITH PANIC BAR SETS AND LATCHING DEVICES.
: ALL DOORS LEADING FROM THE STAIRWELL ON THE EXISTING FOUR
SECONDARY STAIRS SHALL HAVE THE ABILITY TO BE LATCHED AS WELL AT
THE SAME TIME BE UNLOCKED
TWO ALTERNATIVE WAYS ARE MAGNETIC LOCKING DEVICES THAT WILL
RELEASE ON THE ANUNCIATION OF THE FIRE ALARM OR INSTALL LATCHING
AND LOCKING DEVICES THAT WILL ACCOMMODATE THE ABILITY OF BEING
UNLOCKED BUT LATCHED.
Cot<J-r/(Ací I-!CL"1Ar"Z. rJcSfA.If.3V7"Dl2j
A fire safety plan shall include
(a) the emergency procedures to be used in case of fire including sounding the fire alarm,
notifYing the fire department, provisions for access for fire fighting, instructing occupants on
procedures to be followed when the fire alarm sounds, evacuating endangered occupants and
confining, controlling and extinguishing the fire,
I.(l)(a)
8.2
-.
53 2
EVERY BUILDING SHALL HAVE AN APPROVED EMERGENCY PLAN, INCLUDED
IN THIS PLAN SHALL BE A LINE DRAWING OF THE FLOOR PLAN OF EACH FLOOR
LOCATED AT EACH PRIMARY EXIT.
K ItÆI!;-'I.J ¡,J"I'7OÙ& -:;J;M "-t-o/?-'( I v ¡O¡eoG
not be
Activities that create a hazard and that are not allowed for in the original design shall
carried out in a building unless approved provisions are made to control the hazard.
.2.2
--.
54 2.1
EVERY DOOR THAT EXITS INTO A PUBLIC CORRIDOR SHALL HAVE INSTALLED
A SELF-CLOSING DEVICE THAT WILL ALLOW THE DOOR TO CLOSE
AUTOMATICALLY AFTER A PERSON ENTERS OR EXITS.3.1.8.11 ONT. BUILDING
CODE
EVERY SERVICE ROOM- DOOR SHALL HAVE INSTALLED A SELF-CLOSING
DEVICE.
KJ,
II u. 1'1 f\ ..<...
s -r AIf3CJ 7'OI'2S
--r
Co tV '7t? q C
4
Please note that the above contraventions of the Fire Code constitnte offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
dated JAN 23 01
THOMAS
-.
fire separations shall
not be blocked or wedged open.
REMOVE ALL HOLD-OPEN DEVICES THAT HAVE BEEN INSTALLED ON FIRE AND
STAIRWAY DOORS. THESE DOORS SHALL NOT BE AT ANY TIME WEDGED OR
HELD OPEN WITH A MANUAL DEVICE.
(JAI(""'--5 01U Ol((;)~
III
Closures
2.2.3.3
54
THE ONTARIO FIRE CODE AND THE BUILDING CODE BOTH REFER TO THE
NATIONAL CODE FOR DESIGN AND INSTALLATION OF DOOR ASSEMBLIES IN
FIRE SEPARATION. THESE CODES REQUIRE THAT ALL SEPARATION DOORS IN
PUBLIC CORRIDORS SHALL HAVE A RATED SILL PROTECTION.
IF CARPET IS INSTALLED AS A FLOOR FINISH IT SHALL STOP ON EACH SIDE OF
THE DOOR AND AN APROPRIATE SILL SHALL BE INSTALLED, TO PREVENT THE
POSSIBLE SPREAD OF FIRE.
-
55
3.1.5.17. OF THE ONTARIO BUILDING CODE VERY STRICTLY STIPULATES THE
INSTALLATION OF WIRES AND CABLES WHEN BEING INSTALLED IN BUILDING
WITH FIRE SEPARATIONS.
NOTE: FURTHER RENOVATION WORK ON THIS BUILDING MUST ADDRESS IN
ALL CASES FIRE SEPARATION ISSUES AND HOW DOORS,CLOSERS ARE
INSTALLED ,ALARM SYSTEM EXTENSION,COMPUTER,TELEPHONE,ELECTRICAL
WIRING AND HOW THE SEPARATIONS ARE REPAIRED AFTER EACH PROJECT.
NOTE: ALL HEAT PUMPS SHALL HAVE ARTICLES REMOVED FROM THE TOP OF
EACH UNIT, AND BE MAINTAINED CLEAN AND FREE OF COMBUSTIBLES.
NOTE:COPIES OF CURRENT FLOW TESTING OF FIRE STANDPIPE SYSTEM,AND
FIRE ALARM SYSTEM SHALL BE PROVIDED.
(01( pG...r( -
42
IV C5"1/
06A)(Í
F'L Co (j "-
/ 5-r
JIMC
Please note that the above contraventions of the Fire Code constitute offences under the Fire Protection and Prevention Act
1997 and you are advised to take corrective action or risk prosecution.
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
16,2000
APRIL
DATE
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY
Introduction
the following resolution was passed
" To consider the possibility of the County of Elgin taking over responsibility and ownership of
the Port Stanley lift bridge, with Central Elgin continuing to maintain the bridge. The Manager of
Engineering Services was directed to investigate the structural integrity of the bridge and
operating costs, in consultation with Central Elgin staff, and report back to County Council at a
later date."
meeting
Counci
At the October 24, 2000 County
resolution was passed
"THA T Burgess Engineering Incorporated complete the structural, mechanical and electrical
inspection of the King George Lift Bridge, that will ensure compliance with the Bridge Code, at
the quoted price of $22,500 plus G.S. T.; and,
THA T the Municipality of Central Elgin be requested to fund 50% of the total cost of the King
George Lift Bridge inspection report commissioned by the County of Elgin; and,
THA T the remaining 50% of the total cost to create the report be funded
Engineering Services Budget."
2001
the
by
the following
meeting
County Co unci
At the January 23. 2001
Discussion
The King George Lift Bridge is a double leaf trunnion type bascule bridge used to allow traffic
on Bridge Street in Port Stanley to cross Kettle Creek. The bridge opens to allow passage of
fishing and recreational boats. The King George Lift Bridge has a span of 45.7 meters and was
built in 1938. The bridge has a triple posting limit of 18 tonnes, 20 tonnes and 22 tonnes with an
estimated cost of approximately $3,000,000.00 to $5,000,000.00 to replace this structure
Operational/ Structural Factors
The bridge structure is comprised of riveted plate exterior girders cantilevering from reinforced
abutments. These girders are the primary load carrying members. Steel floor beams span
between exterior girders and lighter steel stringers span between the floor beams. The deck is a
diamond shaped open steel grating fixed to the floor system. Riveted plate girders cantilever off
the main exterior girders and provide support for the pedestrian sidewalks on both sides of the
bridge. The grating on the sidewalks is made of straight plates on edge. All the steel is painted
with the exception to the grating on the west span, which is galvanized.
2
43
Page 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, M¡
ENGINEERING SERVI'
DATE: APRIL 16, 2001
SUBJECT: KING GEORGE LlI BRIDGE IN PORT STANLEY
!\NAGER
CES
Each of its two leaf pivots, on trunnions (bearings) located on abutments at either side of the
river. Each leaf of the bridge is driven by a pinion (gear) at the heal end of the bridge engaging
a curved rack located on each abutment. When lowered the bridges leaves rest on stops at
each abutment and do not touch each other at the center of the bridge. A pair of nose locks
located on the west end of the east leaf are the only items that engage the west leaf when the
bridge is lowered. Counterweights are located on the heel end of the leaves and lower below
the road when the bridge is raised. The motors, brakes, and preliminary gear reductions for
each drive train are located in each machine room. The remainder of each drive train (gears,
shafts, and bearings). is located in the associated bridge pit and on the counterweights.
Hydraulic buffers are located underneath the tail ends of each leaf main girder (4 in total). They
act as a passive cushion for the last couple of degrees of closing motion of the bridge leaves.
An electric motor is used to drive each of the bridge leafs. Control of this motor is accomplished
using the operator's desk in the control tower and the programmable logic controller (PLC)
located at the lower machinery level. The PLC sequences the various steps in the operation
and prevents by means of logic interlocks, the occurrence of dangerous conditions. There are
two sets of controls, essentially identical, one for the east and west leaves. Interlocking between
the two sides of the bridge is by means of an underwater cable. When intending to raise the
leaves, the operator sets the traffic signals to red and when traffic has stopped lowers the
barriers. The PLC ensures that only when the barriers are lowered can the bridge be opened.
The operator selects which direction (raise or lower) the bridge will move and presses a
pushbutton to begin the operation. From this point on, operation of the bridge is automatically
controlled by the PLC with certain exceptions.
This type of lift or "bascule" structure is unique and somewhat uncommon with fewer than 100
remaining in Ontario. The inspection of the King George Lift Bridge occurred on
February 22, 2001. Structural, mechanical and electrical engineers examined and evaluated
their respective components in order to complete the comprehensive and thorough report.
Analvsis
The Director of Physical Services for the Municipality of Central Elgin has Indicated that
$75,000.00 is allocated yearly for salaries and benefits. Also $15,000.00 is budgeted for
miscellaneous expenses for its safe operation
The bridge is in reasonable operating condition but indications are that within 10 years, most of
the electrical and mechanical systems will have to be replaced. The most immediate concern is
the wear of the drive system bearings and damage to the gears. The electrical drive
components are still functioning but are obsolete and will cost more to maintain as time goes
by. The control components are poorly documented and the control panels are overly complex.
3
L/-L/
Page 3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: APRIL 16, 2001
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY
The following is a summary of the recommendations from the independent engineering report.
Projects that require immediate attention: leaf position encoders ($5,000): PLC program back-
up copy ($200): festoon cable guide ($1,000): repair southeast hydraulic buffer ($1,000).
($60,000)
Projects that will be required between two and ten years: replacement of east span roadway
steel grating ($90,000), localized coating of main girders and sidewalk cantilevering floor beams
($35,000), complete mechanical replacement ($250,000): complete electrical replacement
($200,000): structural steel coating ($275,000): concrete restoration ($35,000). The above
projects can be completed in piece meal fashion but the costs will be considerably higher.
Attached to this report are the specific structural, mechanical and electrical engineering
recommendations.
of sidewalk grating
required within two years: replacement
that are
Projects
If this structure was under the ownership of the County of Elgin, mechanical and electrica
engineering services would be completed in 2001 with all mechanical and electrical repairs
completed in winter of 2002 and 2003. The sidewalk grating would be completed in 2002. It
would also be beneficial for the road sections of Colborne Street and Bridge Street to be under
the ownership of the County of Elgin because these sections would connect Warren Street,
East Street and Carlow Road. These urban streets, 1.80 km in length, require $5,500 for yearly
operational costs and $285,000 for capital costs within the next 5 years.
road capital projects estimated at
$760,000 and
In Summa
The bridge capital projects are estimated at
$285,000 with operational costs of $95,500
roach
A Phase-In A
to phase In the costs
The total capital cost associated with the assumption of this structure and roads exceeds
$1,000,000.00. In addition, a yearly operating cost of approximately $95,500 is required. As
mentioned, there are ways of phasing-in these costs, however, staff requires Council's direction
on the most appropriate amount to set aside each year to accomplish the capital works required
assuming Council is interested in ownership.
may wish
Counci
As a suggestion
4
Lj~
Page 4
REPORT TO COUNTY COUNCIL
MANAGER, ENGINEERING SERVICES
FROM: CLAYTON WATTERS
DATE: APRIL 16, 2001
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY
the following
2002 and use
1
the County could assume ownership on January
As an example
capital pl~
Year
Works
Engineering
Electrical Replacement I Sidewalk Replacement
Mechanical Replacement
Roadway Grating I Localized coating of main
girders and sidewalk cantilevering floor beams
($35,000)1 Roadwork
Roadwork
Capita
Amount
$70,000.00
$260,000.00
$250,000.00
$250,000.00
$250,000.00
2002
2003
2004
2005
2006
Imperative Considerations
Council should be cautioned that the operation of the lift bridge is dependent on the viability of
the harbour and dredging. In other words, should the harbour discontinue operations. any
investment in the lift bridge would be lost.
Due to competing monetary interests from the new Elgin Manor, further redevelopment of
Terrace Lodge, the mortgage with the Health Unit and the underfunded county road system
adding infrastructure at this time would further burden the County's budget.
The main use of the harbour is for recreational boating. Private entities operate the docking
facilities, therefore, the County generates no direct income from these activities. Commercial
operations are present although the majority reside south of the bridge and do not require
access to the inner harbour.
Also, with ownership comes risk and liability. The County's insurance premiums will rise as will
our exposure. However, Central Elgin's premiums and exposure may drop proportionately We
would require an opinion from Frank Cowan Company with regard to this matter.
Council should answer the following questions
Given the capital costs, is the County interested in assuming the liability for the Port Stanley
Lift Bridge and the capital and operating costs associated with ownership?
On the operational side, does the County wish to assume the $95,500 cost of operating the
bridge? And, if so, do we contract with Central Elgin for this service or do we establish our
own County forces to operate the bridge? Staff strongly recommends that, due to human
resourcesllabour issues, Central Elgin continue to operate the bridge with their own staff.
The question becomes who pays for the operations? Central Elgin or the County?
Does the County wish to assume Colborne Street and Bridge Street in Port Stanley as
County roads?
n order to proceed
·
·
·
5
40
Page 5
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER, ENGINEERING SERVICES
DATE: APRIL 16, 2001
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY
Recommendation
That, given the uncertainty of the future of the harbour, the amount of funding required to
operate and maintain the structure for mainly recreational purposes and the competing
demands on county funding for a host of major projects, the King George Lift Bridge study be
received and filed.
RESPECT. ULL Y SUBMITTED
. vV Ct (ß(~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MA ÄLD
CHIEF ADMINISTRATIVE OFFICER
t/l
2001
r.ø..sl'
['3->" ¡ < ~. _
m;'II d. ~
The following rec()1nmendatio~9 relate to hoth sharf: long-tenn :maíntenance
been 8sstillU'Jd that the service of l:hïs bri(lge will be requirec} for a minimum of 25 years.
An estimated cost to complete bldividual components of tllis work is as follows
King George Bridge, Inspection Report #2000-186, l'e~rual")'
VilJage of Port Stanley
(including hatch system)
6
Replace all sidewaß steel grating contitlltollS span at
with a galvanized system.
Estimated cost....$60,OOO
.¡'
1
L
"
c
1
m ~ i
~
i
\vith a
3'9
at
gteel grating contirmous spans
Replace east span roatb'ay
galvanized systern.
Estimated coòt. $90,OCJO
.¡'
~-~
.....;.,..-~
u
~
.
lJ
,
,
girder::; ,mil
~ü¡¡ting of milin
cnVtwumc llla] protection)
.md tüu~h-up
Perform loc¡JjzcJ mcch.o.níl)¡¡]
sidewalk cantilevering Roor beams.
blimated cogl .$35,000 (inclmliug
d~iJ,n
.¡'
18
~
-
286
n"rge.. Engineering Inc., cOO$ulfting Engincers
24 Olive Stref.<t, Unit #9, Grirn,by, Ontario, 13M
(905) 309-3231, fax: (905) 309-3233, "milil: [,l1t~ess
-
.rnll).;:1tico,c.(!
A
ú):;
Ct}¡;!
L/7
Februcry, 2001
#2000-186
It'lspecHon Reporl.
Bd,lge
George
KIng
S L~1nh.~}{
of p" rl
Village
Complete coating of floor system (stringers & floor beams)
Esl:i m,~ted cost .:3150,000 (including environmental protection)
,¡'
1
concrete primarily in the sul,structure
11üs will reduce tl,e rate of
Remove deteriorated, spalled & (lelami1litted
amI constmct a reinforced concrete cappin~/faci.ng
further deterioration inward into critical load be;¡ring areas
Esf; ",,,I,,d .$35,000
,¡'
CO&
nOt
L~V.\IIDU
that Engineering design alHI contract administration costs have
the above figures
IIote(1
in
It ghoüld be
been indud¡
~ng
If long-term service of thebridg" is not" concern, then it is recomrnemIe,I that onlv the
sidewal1~ graling be replaced. at the previously estimated cost of $60,000. Thig wor1~
should be co-mpleLed in the nexllwo (2) years a~ it is in advanced state of deterioratioll.
The new gra-ting should be clesignc,t considering both pedestrian and S110W removal vehicle
19
iC'o.ca
13}"1 286
cnli:lii: k.ill~~.ong('2t):;'VlnPd
If 7 -;3
Consulting Engineers
#9. Grimsby, Ontario,
(905) 309-3233,
weights.
nmg"'5~ Engineering Inc
24 O!ïve Street, Unit
(905) 309-3231, fax:
I
fehru.:I1)" 200
112000-186
Report
Br1clgo1
V¡lbgc or P"rl
ßPc.d ion
Gúnrgo
K' .
,1Ug
,.,.
::,LilUICY
(sidewall~ grating replacement)
(Scheduling)
Costs SumDlilX)'
(coating of steel, replace roadway grating)
$60,000
S275 ,000
Le.. tban 2 year3
& re.facing}
2 to 6 years'
Between
d"ficiencìe:s
be. It
ilie notecl
.ne mOre eHective the repairs wi!
in wbicl, deterioratirm has advanced
.Š 35,000 (concrete removal
. 'I11e bridge, in its currenl slate, continucs to cleleriOKate due to
amI therefore Ù1C sooner the worl~ is completed··1
should be noted that currently there are no area
Less than 10 years'
.R~~~I)ji~~I~~i~I~'j~~I:~W.%~;~;.
Currently the poslecl sign is locate<1 somewhat lhe clear view zone. In
therc arc no signs prior to thc bridge. A truck drivcl' would' not bave the opportunity to
tal,e an alternate route once approaching the briclge. In order to help limit legal conÐ.icts
it is recommended that tbe current posted signs be located to a more visible area and
additional postell signs be located at boili ends of the bridge giving advancecl warning
a point of reasonabla repair,
bevoml
,
It appears Ùlat the triple posting of, 18, 20, 22 tonnes is based on the older, 1983
verSlon of the Ontario Highway Bridge Design Code. Tl,e major difference wíth the lnore
recent, 3,J edition of the code, is tl,e higher limits for tha level two ami three trUd~9 (20 &
22 tannes respectívely). "nle 2 tormes difference bclwccn the levels is not practical and
basically overly restricts LllC level two and three tJ:'ucb. If a less restrictive load posting is
requîæd, it is recommended tllat '" re-evaluation of the bridge be completed.
on
,~ is important
d ltin« deck system
o " ,
in tI1e n1dcbine nJ0111S
tliscussions with the britLge operator, LlLe bridge is yearly pressure washed. This
for all bri(lge lypes bllt even mme for a IJridge of tl,is type wHb tbe
TI,is pr.,ctice sbJUld continue with additional attention given
Basetl
20
Consulting Engineers
#9, Grimsby, Ontario, 13l>'1 2B6
(905) 309..3233, etnail: Inlrggss.en£(i:¿:'svnlD,Ü1co.ca
'1-7- C-
prad:ic_
open
to the areas
Burgess Engineering Inc
24 Olive Street, Unit
(905)
fax
309·3231
18
CONCLUSIONS AND RECOMMENDAl'IONS
6.
is operating reasonably well, this inspection h;as concluded that
components are showing signs of needing overhaul and replacement in
Bridge
While Ùle King George Lift
the mechanical and electrical
the ne)(t few years.
that should be addressed immediately include:
Repair ($1000) or replacement (S3500) of the southeast hydraulic buffer.
Installation of a guide to protect the festoon cables extending to cach leaf ($1000).
Copying the existing PLC program onto a disk and removing it to a safe location ($200).
Repair of the leaf position encoders, full open sensing and automatic stop ($5000).
Items
·
·
·
·
It is our recommcndation that, while addressing these immediate problems, consideration should be
given to a complete drive system replacement. Given the condition of the various system
components, an organized replacement of the total drive system is the most likely to provide an up-
to-date drive system that will operate successfully for many years. A review of potential drive
options, including retaining a system similar to the existing should be undertaken and capital cost
estimates determined. A recommendation of the preferred drive system would be put forward and
acted upon within one to two years.
If this recommendation is not acted upon, Ùle following actions should be taken:
· The condition of the bem-ings m1d gem"s should be closely monitored to ensure that the wear
does not accelerate to the- point of breakage. Plans should be made for some furÙler
investigations and replacement of the bcarings ($25,000), gears ($125,000) and perhaps the
shafts ($20,000) within the next one to two years.
The documentation of the electrical systems shou ld be im proved to faci Ihate maintenance
and safe operation of the bridge (55000).
The submarine cables should be replaced with a "radio-linked" system ($13,000).
The complcte system should be reassessed in two to three years to determine if the conditions
noted in this report deteriorate and the recommendations are still valid. Part of this
assessment would be to monitor downtime and maintenance costs
·
·
·
The conclusions and recommendations included in this report cover mechanical and electrical
systems and therefore fonn only part of an overall bridge asscssmcnt. They should be considered in
conjunction with the analysis of the structural and civil aspects of the bridgc as well as the long-term
requirements for retaining a moveable bridge in this location.
11~j)
M.A. Byrne & Associates Ltd.
APPENDIX 4
ESTItVIATED COSTS FOR
WORK RECOMMENDED
1/1- £-
Explanatory Notes
Estimates are contingent upon factors over which we have no control and are not guaranteed
as to accuracy. Exact costs will be determined only upon completìon of any engineering
work and when tenders have been received.
of othefS.
The conclusions and recommendations included in this report and these tables co\'er
mechanical and electrical systems and therefore form only part of an overall b]-¡dge
assessment. They shOlLld be considered in conjunction with an analysis of thc structural and
civil aspects of the bridge as well as the long-term requirements for retaining a moveable
bridge in this location.
Appendix preclude the implementation
this
within
Some cost. recommendations
COMMENTS
Items Requiring Immediate Attention
ESTIMATED
COST
OPTIONS
$3,500
Replace
DISCIPLINE
Mechanical
ITEM
Southeast hydraulic
buffer is leaking
Can also repair unit
and keep as a spare
if nèW cylinder
purchased
$1,000
2: Repair
I
Protect cable from
mbbing on sidc of
pit
$1000
Electrical
Festoon cable guide
Need electrician to
go to bridge and
copy program
S200
Electric¡¡
PLC program back-up
copy
Full open sensing
and automatic stop
55,000
Ll1-;:
Elcctrical
Repair leaf position
encoders
Replacement
Component
Mechanical
Not including main trunnions
Not including within machine room.
May be required if shafts found scored
by worn bushings
Not including main rack.
Would consider replacing this at this
time only if complete drive system
replaced
Would consider replacing this at this
time only if complete drive system
replaced
Not including main rack but
Items \,2,3,4 and 5 above.
includes allowancc for misc.
cOliplìngs, ett
COMMENTS
ESTIMATED COST
525,000
ITEM
Bushing Replacements
I
520,000
5125,000
535,000
Replacement
3. Gear Replacement (Pit)
4.Thruster Drum Brake
Rcplacements (Machine
Room}
2. Shaft
$30,000
"FALK" Gearboxes
(Machine Room)
5
including
Also
bearings,
$250,000
6. Complete Replacement of
Drive components
Component Replacement
Electrical
COMMENTS
ESTIMATED COST
ITEM
Replace Motor Contra
Centres
\
eventually be reqllired
New AC variable frcqlleI\cy drive
system and sensors
Will
$35,000
$50,000
2. Rcplacc cxisting DC drives
3. Replace Southeast control
desk
rcquircd in with new control
May not be
scheme
S15,000
58,000
4 Replace Southeast control
desk
Would pay back in reduced maintcnance
costs. Not warranted if system replaced
within 5 years
$20,000
$5,000
Rcplacc PLC and rclays
6. Impmve existing systcm
documentation
5
for submarine cables
\ncl udes and supercedes all above items
plus allowance for interconnection
conduit & wiring and sensors
L/7-
Replacement
G
$13,000
$200,000
7. Radio Link between east
and west conrrol rooms
8. Complete Replacement of
Elcctrical Systcm
REPORT TO ELGIN COUNTY COUNCIL
Elgin Manor Redevelopment - Basement
2001
SUBJECT:
April 11
Background/lntroduction
Recent discussions at Council have initiated the concept of the inclusion of a basement
for the new Elgin Manor. As Council is aware, the budget for the project is $13M and we
are working diligently to keep this project within the parameters.
The Ministry of Health and Long Term Care has recently approved the first submission,
which was based on the redeveloped facility on grade. One must be aware of potential
delays in the approval process should the plans change.
Discussion
The Architects have provided information with respect to three options for consideration
Full Basement under Core Area
This option would provide 16,500 SF at a cost of $585,500. (Or $35.50/sf)
would provide for concrete foundation walls; consid.eration for the roof
structure/suspended floor over the basement area and the support for the ground floor
structure. There would be basic mechanical/electrical equipment; minimal electrical
service, two means of egress (stairwells); and an elevator.
The cost
Ootion #1:
The estimated cost does not include roughed in plumbing and pumps for toilets/sinks.
As well it does not include wall partitions and finishing.
Partial Basement under Core Area
This option would provide 8,250 SF at a cost of $439, 125.(or $53.25/sf). This option
assumes that only half of the above would be developed using the same rationale as
Option 1. As many of the items listed above are not functions of the floor area, this
option is estimated to be 75% of the full basement option costing
Ootion #2:
No basement
This option would provide additional square footage at the rear of the building and would
be blJjlt on grade; would have possible windows, minimal services and finishes and is
projeðted to cost $45/sf.
.~..
C:\WINDOWS\TEMP\Basement.doc
48
Ootion #3:
REPORT TO ELGIN COUNTY COUNCIL
page two
Elgin Manor Redevelopment - Basement
2001
SUBJECT:
11
Apri
Conclusion:
The design of the new facility has been very well received. The benefits of having the
size of property on which to build a one storey facility has allowed the design to take its
shape; and we believe it works well in the surroundings. Council is aware that there is a
requirement to bring fill to allow an appropriate grade level for the new structure. To pull
the structure further out of the ground does inflate the amount of fill and dollars required.
The options for basement do not provide for windows as the front area fits nicely in the
grading and landscaping In the rear, there is a loading dock, which prohibits the use of
windows.
Having considered the above, the basement area may only be considered for storage
use, and unlikely to. have a potential for office space. There would be areas on the main
floor that would have to be re-Iocated to basement to provide for stairwells and the
elevator (areas might be Records Storage, Support SeNices Storage).
Recommendation
As determined by Counci
Submission
Approved for
Respectfully Submitted,
(fµtL
Mark
Chief Administrative Officer
Marilyn Flecl
Director of Homes and Seniors Services
49
C:\WINDOWS\TEMP\Basement.doc
REPORT TO COUNTY COUNCIL
Director of Financial Services
Linda B. Veger,
FROM
17, 2001
Apri
DATE:
- Ontario Works
Continqenc
SUBJECT:
ntroductionlDiscussion
Within the 2000 budget, a contingency fee was set up in the amount of $100,000 to
offset unforeseen Ontario Works expenditures. The Consolidation Agreement states:
"Each municipality agrees to allocate a 5% contingency budget annually for any
unforeseen cost overruns during the year."
n 1999, the County budgeted $104,225 as a contingency and reserved that amount at
year-end once it was determined the funds were not required for any overruns. The City
has not indicated additional funds will be required in 2000 therefore Council may wish to
consider transferring the $100,000 to the reserve.
As a caution, in 1993, Social Programs budget increased 165%. This reserve could help
offset some part of an increase triggered by a downturn in the economy especially if the
increased demands came mid-year, after the budget had already been set.
Recommendation
THAT the $100,000 contingency fee, as provided for in the Consolidation Agreement,
and not required to offset expenses in 2000, be set aside in the Ontario Works
Contingency Reserve
Approved for submission
Respectfully submitted
Marl
Chief Administrative Officer
Services
REPORT TO COUNTY COUNCIL
JAMES CARTER, CORPORATE FACILITIES OFFICER
ENGINEERING SERVICES DEPARTMENT
ARRIL 23, 2001
COUNTY OF ELGIN BUILDING SIGN
FROM
DATE:
SUBJECT:
Introduction
At the March 27, i2001 meeting of County Council, the Warden directed staff to investigate the cost of
installing a County of Elgin sign on the Administration Building similar to the one found on the Court
House building in iSt. Thomas.
Discussion / Conclusion
It was determined that the existing sign age on the County Court House is manufactured from bronze
letters approximately 8 to 10 inches tall. The cost to manufacture and install 10 inch beveled bronze
letters with an oxidized finish, identifying "County of Elgin" on the County Administration Building is
$3,083.00 (plus t",xes).
the main
the existing stone above
ncluded drawing, into
the
nstalled, as per
would be
The letters
entrance.
the
Elgin lettering on
the County of
nstallation of
Recommendation
THAT staff arrange for the manufacture and
Administration Building, and;
That the project b~ funded by the Building Capital Reserve account.
APãf¡¡ 'UBM/SS/ON
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
RESPECTFULL ~ SUBMITTED
./.
CARTER,!
PORATE FACILITIES OFFICER
MAR ON
CHIEF ADMINISTRATIVE OFFICER
of
page
Reportsl2001lCounty of Elgin Brass Sign.doc
F:IUSERSIDEPTIROAÐSICounci
,-.--...
ALL ARTWORK REMAINS THE PROPERTY
OF EXCELLENT SIGNS & DISPLAYS INC
CUSIOMER:
DESIGN NO.
COUNTY OF ELGIN
450 SUNSET DRIVE,
S1 THOMAS, ONlARIO
NEW INDMDUAL BEVEL FACED LETTERS MOUNTED TO BUILDING
C661 SK02
ADDRESS:
ACC. EXEC:
ANTHONY VANDELOO
2736 DINGMAN DR., LONDON, ONT. N6N 1G4
PHONE:1-519-681-5492 I FAX: 1-519-681-3856
SIGN 1YPE:
DESIGNER:
BOB DARNELL
NEW 10" GEMINI CAST MÐJlL
lE1TERS wnH l3EIÆLLEÐ FACE
/ ARCHITECTlJRAL lElTERSlYLE
/ #6 0X1D1ZED 8K£JNZé FINISH
/ MOI/NTED 7/) GRANllE BWCI<S
A80Vé ENTRAMJE ON '/2"
STANDOFFS
SCALE: 3"= 1 '-0"
SCAlE,
o
AS SHOWN
DAÆ APRIL 19 f 2001
CHECKED BY:
REViSION #1, APRIL 23 f 2001
APPROVED BY CUSTOMER :
DATE:
.................../......./
......--............... ................
MEMO TO COUNTY COUNCIL
FROM Linda B. Veger
DATE: April 17, 2001
SUBJECT: Additional Information - 2001 Grant Requests
Council requested additional information on certain grant requests.
· Children's Safety Village
· St. Thomas - Elgin Art Centre
· CASO - Trans Canada Trail
That information is attached for your review.
Thank-you,
¿~Wr
Linda Veger
Chi\dren's
Safety ViUage April 3 2001
~ of London Area
MS. LINDA VEGER,
ADMINISTRATION OFFICE,
ELGIN COUNTY,
450 SUNSET DRIVE,
ST. THOMAS, ONT.
N5R 5V1
DEAR LINDA:
I AM WRITING TO GIVE YOU AN UPDATE ON THE STATUS OF THE CHILDREN'S
SAFETY VILLAGE. THE OFFICE IN THE VILLAGE HAS ONLY BEEN OPENED TWO
WEEKS AND ALREADY WE HAVE NUMEROUS BOOKINGS FOR SCHOOL CLASSES. SOME
OF THE SCHOOLS WHO HAVE MADE APPOINTMENTS ARE FROM THE FOLLOWING DISTRICTS
~ STRATHROY KOMOKA EMRO
,
GLENCOE WOODSTOCK ST. THOMAS
INGERSOLL MELBOURNE PARK HILL
THORNDALE LUCAN DELAWARE
THESE ARE THE SCHOOLS FROM OUTSIDE THE CITY AND, OF COURSE, WE HAVE
NUMEROUS BOOKINGS FROM THE SCHOOLS IN LONDON. WE HAVE SOME SCHOOLS WHO
HAVE BOOKED A YEAR FROM NOW. NEEDLESS TO SAY WE ARE EXTREMELY PLEASED
THAT SCHOOL PRINCIPALS AND TEACHERS ARE RECOGNIZING THE EXPERT TRAINING
AVAILABLE AT THE VILLAGE.
WE HAVE ALSO BEEN RECEIVING MORE SPONSORS AND THE LATEST OF THESE
IS THE ONTARIO ELECTRICAL AUTHORITY WHO HAVE DONATED $7,000.00 FOR THE
"HAZARD HOUSE", THE BLACKBURN GROUP WHO HAVE DONATED $10,000.00 AND
C.A.W. WHO HAVE PURCHASED A SITE FOR $15,000.00.
WE ARE STILL IN A DEFICIT POSITION, HOWEVER, AND WOULD LIKE VERY MUCH
TO INCLUDE ELGIN COUNTY AS ONE OF OUR DONORS, ESPECIALLY SINCE THE OFFICAL
OPENING WILL BE MAY 4TH, 200l. PLEASE CALL IF THERE IS ANYTHING FURTHER
I CAN DO TO HELP THE COUNCILLORS COME TO A DECISION.
.
,
~
<;;,,,<0
rOR ~'òy..
PHONE 686-6236 O\\\~\\\) .
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Centre
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Thomas-E
8t
Thursday, April 12, 2001
~,
Re: STEPAC Grant Request 2001
Here are
Mr. McDonald, & Ms. Veger;
The following information supports the Art Centre's grant request for $20,000 in 2001
some of the reasons why the County should lend its support to STEP AC:
Members of County Council
Dear Warden McPhail
Art Centre usage by County residences (percentages based on statistics from Jan. 99 to
Mar. 2001):
·
25%
42%
41%
40%
38%
33%
25%
.,
Children's Classes & Workshops
Adult Classes & Workshops
Artists Exhibiting Work
Tours of Exhibitions /Facility
·
·
Members of STEP AC
Instructors hired for classes
·
·
·
Artists (from artist list)
In total 36.5% of those participating in, and enjoying the services offered by
STEPAC are individuals living in the County of Elgin, outside the City ofSt.
Thomas
·
Letters of support for STEP AC (given to county council last year) and thank you letters
given to STEPAC this year by the following Elgin County elementary schools, who came
by bus to participate in educational tours
· Port Burwell
.,
Aylmer
Sparta
West Lome
·
·
·
Straffordville
Port Stanley (see attached letters)
·
·
who visited this past
can be read from photo copied
Other groups toured the Art Centre such as the Aylmer Brownies
month. Attached comments by the some of the Brownies
pages of the Art Centre's Guest Book.
.,
exhibited
Collective (an organization of artists from the Dutton area)
in December 2000 bringing in many residences from West Elgiu
West Elgin Artists'
their works
.,
I hope that this further clarifies the usage of the Art Centre's services by Elgin County
residences, as requested. Also, STEPAC's Financial Statement for 2000 in enclosed, along with
an updated copy ofSTEPAC's projected budget for 2001, as requested.
Thank you for your time and consideration with regards to STEPAC's request.
Sincerely,
Chamberlain, Executive Director
Lori
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(STEPAC)
Centre
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Thomas-Elgin
S't
PROJECTED OPERATING BUDGET for 2001
[Year End - Dec. 31st]
$40,000
:¡;20,000
$25,000
$29,600 ·
$4,000
$13,000
$1,000
Projected REVENUE
City of SI. Thomas
County of Elgin
Ontario Trillium Foundation
Fund Raising
Endowment Fund Interest
Education Programs
Exhibition Programs
$122.600
ncome
Tota
$95,000
$17,500
$16,000
$6,500
$6,000
$3,800
$3,000
$1,500
$1,500
$800
$500
$500
Projected EXPENDITURE
Recognition
Salaries {1 full·time/4 part-time}
Building
Administration
Benefits
Educational Programs
Office
Exhibiting Artists Fees
Exhibitions
Telephone
Internet! Web Site
Hospitality & Volunteer
Permanent Collection
$152,600
Total Expense
000)
(~21
Deficit
Due to the decrease in City funding, STEPAC must fund raise an additional $20,000 for a tota
of $49,600 to be raised in 2001
.
ST. THOMAS-ELGIN PUBLIC ART CENTRE
Financial Statements
Year Ended December 31
and Auditors' Report
2000
1
REPDRT
AUDITORS
Art Centre
We have audited the statement offmancial position of The 81. Thomas-Elgin Public Art Centre as
at December 31, 2000 and the statements of operations and net assets for the year then ended. These
financial statements are the responsibility of the Art Centre's management. Our responsibility is to
express an opinion on these fmancial statements based on our audit.
Thomas-Elgin Public
To the Members of The S1.
Except as explained in the following paragraph, we conducted our audit in accordance with generally
accepted auditing standards. Those standards require that we plan and perfonn an audit to obtain
reasonable assurance whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall fmancial statement presentation.
In common with many charitable organizations, the Art Centre derives revenue from memberships,
fund raising projects and donations the completeness of which is not susceptible of satisfactory audit
verification. Accordingly, our verification of these revenues was limited to the amounts recorded
in the records of the Art Centre and we were not able to determine whether any adjustments might
be necessary to membership, fund raising project and donation revenue, excess of revenue over
expenditures, assets, liabilities and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be
necessary had we been able to satisfy ourselves conceming the completeness of membership, fund
raising project and donation revenue referred to in the preceding paragraph, these fmancial
statements present fairly, in all material respects, the financial position of The S1. Thomas-Elgin Art
Centre as at December 31, 2000 and the results of its operations for the year then ended in
accordance with generally accepted accounting principles.
March 2, 2001
2
ST. THOMAS-ELGIN PUBLIC ART CENTRE
STATEMENT OF FINANCIAL_POSITION
2000
DECEMBER 31
December3!
192~
December3!
2000
$14,960
3,431
437
28,850
I
1
$58,330
8,392
225
86,075
I
I
ASSETS
(Note 6)
CURRENT ASSETS
Cash
Accounts receivable
Prepaid expense
Pledges receivable (Note 5)
Land, building and furnishings
Permanent collection (Note 6)
$47,680
$153.024
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accounts payable and accrued
$ 4,932
$ 24,142
liabilities
28,850
101,075
DEFERRED CONTRIBUTIONS (Note 7)
13.898
$47.680
27.807
$153.024
NET ASSETS
Approved on behalf of the Board:
~~tor
...........
Director
3
ST. TH0MAS-ELGINPUBLIC ART CENTRE
STATEMENT OF OPERA nONS AND NET ASSETS
2000
YEAR ENDED DECEMBER 3 I
1
December 3
1229
December 31
2000
(12 months)
(9 months)
$ 65,014
58,943
4,305
3,301
19,500
2.661
$ 68,400
60,503
12,964
4,783
2,000
3.L61
(Note 7)
REVENUE
Gallery efforts (Schedule)
Government (Schedule)
Educational program
Exhibition revenue
Donation to permanent collection
Transfer from Endowment Trust
153.724
75,702
2,713
5,499
19.500
811
121,017
6,236
8,649
2.000
151
EXPENDITURES
Operating (Schedule)
Educational program
Exhibition program
Permanent collection
103.414
137.902
50,310
13,909
EXCESS OF REVENUE OVER EXPENDITURES
(36.412)
13.898
$
13.898
$,27.807
NET ASSETS, BEGINNING OF PERIOD
NET ASSETS, END OF PERIOD
4
ST. THOMAS-ELGIN PUBLIC ART CENTRE
N0TESTQ THE FINANCIAL STATEMENTS
2000
DECEMBER 31
CHANGE OF NAME
On March 7, 2000, the members of The Art Gallery Foundation of St. Thomas and Elgin
approved a motion to change the name of the Art Gallery to the St. Thomas-Elgin Public Art
Centre to reflect the true nature and purpose of the Art Centre facility.
I
SIGNIFICANT ACCOUNTING POLICIES
The financial statements have been prepared using generally accepted accounting principles and
reflect the following significant policies
2
Non-cash Donations
Non-cash donations are not recorded in the books of account and therefore are not reflected in
the financial statements.
ART GALLERY FOUNDATION OF ST. THOMAS AND ELGIN ENDOWMENT FUND
The Art Gallery Foundation of St. Thomas and Elgin Endowment Fund was created by a
Declaration of Deed of Trust dated June 26, 1997 and commenced operation on April I, 1998.
3
The Endowment Fund is operated by a separate Board of Trustees of which one member is the
President of the St. Thomas-Elgin Public Art Centre, and is a Public Foundation registered as
a charitable organization under the Income Tax Act of Canada, with the following objects
To raise and maintain an endowment fund for the benefit of The St. Thomas-Elgin Public
Art Centre without the Foundation having any ownership of or any property rights therein,
i)
Thomas-Elgin Public
interest in and appreciation of the objects of The St.
To encourage an
Art Centre.
ii)
Art Centre.
On April 1, 1998 The St. Thomas-Elgin Public Art Centre transferred all of the assets of its
restricted endowment fund amounting to $14,592 to The Art Gallery Foundation ofSt. Thomas
and Elgin Endowment Fund.
Thomas-Elgin Public
To provide financial assistance to The St.
iii)
5
ST.J'HOMAS-ELGINPUBLIC ART CENTRE
NOTES30 THE FINANCIALSTATEMENTS
2000
DECEMBER 31
ART GALLERY FOUNDATION OF ST. THOMAS AND ELGIN ENDOWMENT FUND
(Cont'd)
3
assets are as follows
The unconsolidated summary of the Endowment Fund operations and net
1999
(9 months)
2000
(12 months)
$16,3 11
$36.127
Revenue
103
2,661
3.764
I
946
3.161
4.1 07
Art Centre
Operating expenses
Thomas-Elgin Public
Transfer to The St.
12,547
32,020
and transfer
Excess of revenue over expenses
29.800
$42.347
42.347
$74.367
beginning of year
end of year
Assets,
Assets,
Net
Net
RENOVATION PROJECT
During 1999 the Art Centre began a renovation project which concluded in 2000 to improve
the public access and visual appeal ofthe Centre's permanent collection. The project included
improvements to the entrance, gift shop, washrooms and kitchen facilities to generate increased
exposure and cultural opportunities for the community of St. Thomas and Elgin County. The
donation revenue and costs of the project are summarized as follows:
4.
1999
$6,150
1.000
2000
$113,769
101.625
Donation revenue
Costs of renovations
$5.150
$ 12.144
PLEDGES RECEIVABLE
As at December 31, 2000 an amount of$86,075 (1999 - $28,850) has been pledged for future
donations to the Art Centre from the Save our Gallery and Millennium Project campaigns, the
Trillium Foundation and Greenlane Community Trust.
5
6
S-ELGIN PUBLIC ART CENTRE
ST. THOM
NOTES TO THE FINANCIAL STATEMENTS
20_00
DECEMBER 31
LAND, BUILDING AND FURNISHINGS, AND PERMANENT COLLECTION
The land, building and furnishings and the permanent collection, are each carried in the
accounts at a nominal value of $1. Additions are reflected at cost in the year of acquisition in
the operating fund statement of operations or restricted funds statement of continuity as
applicable.
6.
1999
(9 months)
2000
(12 months)
The accumulated cost of these assets are as follows
$592,557
$712,017
$693,182
$714,017
Land, building and furnishings
Permanent collection
The value of donations in kind during the year is given accounting recognition in the statement
of operations to the extent that the fair value of the gift can be reasonably ascertained.
DEFERRED CONTRIBUTIONS
2000 an amount of$101,075 (1999 - $28,850) of contributions have been
The amount is comprised of a $15,000 grant from the Trillium
a permanent collection Coordinator, and $86,075 as pledges
As at December 31
deferred to future years.
Foundation to be used for
receivable.
7
DONATION TO PERMANENT COLLECTION
During the year ended December 31, 2000 the Art Centre received donated art work for the
permanent collection in return for a donation receipt for a total of $2,000 (1999 - $19,500).
8
INCOME TAX STATUS
The Art Centre is a registered as a charitable organization under the Income Tax Act of Canada
and is exempt ftom income tax.
9.
in these financial
Committee are not included
Women's
WOMEN'S COMMITTEE
resources of the
and
The activities
statements.
10.
7
SLTHOMAS-ELGIN PUBLIC ART CENTRE
NOTES TO IHE FINANCIAL BTA TEMENTS
2000
DECEMBER 31
is
would provide
it
information
IN CASH FLOW
A statement of changes in cash flow is not included as the
readily ascertainable in the financial statements
STATEMENT OF CHANGES
11
to current year
to conform
COMP ARA TIVE FIGURES
comparative figures have been reclassified
Certain prior years
presentation.
12
8
SCHEDULE
,
,
ST. THOMAS-ELGIN PUBLIC ART £ENTRE
SC.. HEDULE OF OPERATING REVENUE AND EXPENDITURES
.. -...... -.. --- - - -..- --...
2000
YEAR ENDED DECEMBER 31
1999
(9 months)
$ 4,318
5,150
25,269
18,909
4,730
6,638
2000
(12 months)
$ 7,083
12,144
28,260
12,275
4,258
4.380
REVENUE
Art Centre Efforts
Memberships
Renovation project (Note 4)
Fund raising projects (net)
Donations
- Save Our Gallery
Women's Committee
Other
$65.014
$54,000
3,596
1.347
$_68A00
$52,000
5,000
3,357
146
Govemment
City ofSt. Thomas
County of Elgin
S.E.E.D. Grant
Ontario Lottery Corporation
$58.943
$52,766
$ 60.503
6,258
2,080
1,340
3,310
1,676
1,368
1,502
4,364
1.038
$84,987
9,329
2,897
1,117
5,152
4,571
620
2,442
5,772
4.130
OPERATING EXPENDITURES
Salaries and benefits
Building costs
Heat, light, water and security
Insurance
Mechanical service
Repairs and maintenance
Professional fees
Interest and bank charges
Advertising and newsletters
Stationery, postage and office
Telephone and Internet
$75.702
$121.011
·1U, i:t..1~ ,
)f fl\ ~ ~ ~ ìIJ "trÆ
. !"'~.,
~~ ~(!j"~Æ
2001
April 11
lit*.
Warden Duncan McPhail and Members of County Council
As a follow-up of our r~quest to County Council for $20,000 f{)f·the National T.r.m.s
Canada Trail Pavilion, attached are letters, from across the County, showing support not
only for the trail which all municipalities in Elgin have worked as a team tD bring to
fruition, but for the Pavilion, also.
Pavilion.
It is truly an honour to have been chosen by the Ontario Trails Council and the Trans
Canada Trail Foundation for placement of the pavilion in our area.
The Elgin County logo would be permanently inscribed in a panel on the Trail
This Pavilion will serve all of us! Enclosed is the Elgin Trans Canada Trail Committee's
resolution re placement of the pavilion in St. Thomas and St. Thomas City Council's
resolution re land for the pavilion and agree to service as owner and long-term custodian
ofthe pavilion.
Thank you for your consideration and support of this great tourist attraction!
Sincerely,
t;;J7J~
Marie A. Turvey
Chairman
CASO St. Thomas Trans Canada Trail
Committee
CASO St. Thomas Trans Canada Trail
P.O. Box 20006, St. Thomas, ON N5P 4H4 Tel: (519) 631-0936 Fax (519) 631-2778
Encls.
CITY OF ST. THOMAS
OF
FROM THE OFFICE
THE CITY CLERK
Communi ty_Services
MINUTESq""
the
ExnìACT FROM THE COUNCIL
-_.
20~
Whole
19th
February
RECOMMENDED BY COMMITIEE OF
HELD ON
J, Moore, Director of Community Services
M Turvey, Chair, Elgin Trans Canada Trail
TO
THAT: We endorse the construction oflhe CASO - St. Thomas Trans Canada Trail Pavilion on
the Jonas Street Park Site, and further we agree to service as öwn~r and long-term custodianl,f
the 51. Thomas Pavilion.
Carri<;d
Ji,ma$ SLY
3
Dave
Canada Trail Committee go on record as recommending a
in the City of St. Thomas now that the City of St. Thomas and the
Trans Canada Trail Committee have registered their portion of the
by Lela
THAT The Elgin Trans
pavilion to be placed
C.A.S.O. St. Thomas
Trans Canada Trai
Motion
be held on November 24th.
Committee Meeting will
St. Thomas City Hall
Carried
The next Elgin Trans Canada Trail
2000 at 10:00 a.m. in Room 204 at
Meeting adjourned at 11:27 a.m.
Ie: VOl
March 27, 2001
DrTTON;DU\\VlCH
)lG;
.. FAX 519 .62 22.8
----
11
27/01
3
Canada
Trans
FAXED
Marie A. TUlvey
CASO St. Thomas
Trail Committee
Chairman
Marie:
The County of E.lgin and the City of St. Thomas had a great vision for
future passive and active recreational uses for their residents when together
they initiated and endorsed the construction and maintenance of the Trans
Canada Trail.
To be selected by the Ontario Trails Council and the Trans Canada Trai
Foundation as a site for a pavilion is an honour and an indication of the great
work that has already been done by their committee during the past two years.
Trail
a tourist
The pavilion will hold the names of donors to the Trans Canada
which will keep the site for recognition 1geal1y and enhance the trail as
attracti9n.
Yours tru 1y
~?J~.
Leta West
Chairperson
Dutton/Dunw' h
~~~"" Co"d. T,'I ~ Tco.",
~ & "'~ A N moo""
~.~~. A D
~~B
tAANSc'I'''~
LW:kc
Dear
5
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A
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"
I'
.
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t'
ill
R
T
e3/22/2~ij 01:30 71;92051 STANS TCTAL TIRE
~A<';" ""
Lome SpiCQI", NaturaiiJ¡t
9447 Onion Road
Shodden, Ontario
}jOL 2EO
March 19, 2001
Traœ;l'anada Traill"onunitlcc
[ am a g1eat beÜC\'ellIl any IùIdng or walkin¥: trail. [am glad ><Iople had the vWolI to join
Canada from coast to coast to coa,1 by a trail. This wiJ! do a~ much or morc than Ihe raílwayl did
to unitc Canada.
I am a ~ruor çiti¡:co but I can remember ;w a young boy our tåmi!y had walb in our
woods many SW1day afternooru¡. In the airforcc we uIed 10 I1J 10 miles thro\Jg\! the bWlh III
lv1aitbnd NO'Vs Sootia on thc Bay of fundy.
Since retiring 11'ISW help«! oleAI' and maintain OWl: 7 Icrn oftrails at Pearce WilIiam!J
Christian C~ntrc, the same :3 of \IS have çlcarcd and ~1ained over 20 Icrn of traiIJ at me Finga!
Wildlife Management Area formcr hou.se of #4 bombing & ~ school ( RoC.A.F.)
1 deuigncd and ç.lc.vcd over 3 km of the Lome Spicer Trail lIt John E. Pearce Provincial
Pat:k, pari of this trail hu been adopted by the Trans Canada Trail. 1 am very proud and
hono\ll'ed by tlUs.
Our liJaI1d daughIcr April AMett who dícd in a hild1l8 aodden! 011 Montana Mounta.in,
Yuk.on TetTÌtI:IIJ hIlS a share in th" Tr:lI\s Ca/¡.1da TrAil in the Yukor¡ part of the Irail For
Christmas l¡U t ycar my wife. mYii\:lf and our family were gIVen a shale in !he Ontario trail.
My !amily i~ proud \0 have a share III the 1 r31\8 Canada I nlÌJ ¡1m! we !hauk everyone who
has had a part in m.king this wonderfill trail.
Sincerely
~~.
LooJeSpicer
~
¡v¡.....{)..I) V
U411.LI1JJ. 1'1'1:.11 .L,,¡::;UO I"AA O.1. ! I COO oJð"lfI AU¡·Uv.arlU.d..1.1 ur 'f.! .......
~i\.~~ .Municipality of
Bayham
,1\ '.
..
'"
~...' " ..cO ~O, Box 160,9344 Plank Road,
°"l1onlty· ~..,.~
Strnffordvtlk, Ontario NO} I YO
'n:J:(519) 8(16-5521 . Fa>;: (5i9) 866·3884
ema.U: bayham@bayham.on,ca
April 11, 2001
Marie TIJIVeY
CASe St. Thomes ~ C:m::d::
1nIiI Ccmmittee
R.R, 116
42009 Md38Ù1 LIDe
St. Thomæ, Ont
NSP 3T1
Dear Mane:
I would like to show support for tl'I' pleCm>eI1t of" 1'!\'IÏ1.i~ in ~t 'ThÆl'lS lit th~ 1'ta(':Í~.r,
ar~ J....1bô bJ~ '";rant Canada 'I'mi1. With an ~¡¡iQI! po))lllmon, th. Tnms Canada Trail
will become 811 inteanú part of citizen's rocreaion aclivilies, However, the shew length
of the trail makes it difficult 10 bui1d âlcilities aIoog the way dIat are easily m:opìzed by
pa8MR-by. Thit is wily a peviliOll as a slB8in8 _ is so ÌII!pOItIII!t. The pavilion will
raise tbe prot!Je of the Elgin 11'8115 Cauda T~I, whìJe ac1ÎI1S IU a ~ area for traù
\I$efS, it will aIIo display the IIðII10I of the many pri\l1llcl ìndividaals. groups and
C4IJIoratkm that have JÌ1IOD Jinaneíll support to the trail. The peWiœ ìs designed in
sueh a way 1hat it en<XIIII'8ge8 individuals to \"Îàt it and wiJ1111creby ÌiI.<:fe8so the pubtie
Icnowled¡¡t oftbe EI¡in Trans Caneda TI$Ü aIId all of Elgin Collllty, It is impor1ant to PIIt
a face on tbc rr- Canada Trail line! 1 believe it is important that Elgin County be the
face of tile T1'IIIl8 CaIIada TI"3iI in this region of Southwestern Ontario.
y DUn ttuly.
'7
þ~~
Da\'icl Muon
: .~ 'Y. U':Jt Municipality ofl3~y'~4I!.
", . ~,)'IIam T~ CaD" TI'IiI";c 1Imittee
!Ø 3S1';1d NOS';If'J a t0G.ÞtL8 Sf 'n .J081:/5 I/E0
of
Page
7682987
Frorn: Trudy Bat;n!
Name: Trudy Salill
Company: Home
Merie Turvey
To:
:05 PM
20C~
11
Apri
V'ledresct·"3Y
VClce Kwuber: i682987
F~x Number: 7682987
We:::t L0I1h~
Fax
NOL ~PO
L()!tl¢,Ol
'Ne~t
Apri
Date: Wednesday
2001
I
the Pavillion
tor
Pages
Subject: Support Letter
Total
Made Turvey'
Name
Chairperson
Trail
Elgin
Company
2778
519 631
Number
1
Voiœ
Fax Number:
Note: On behalf of the Ha~~1horne Trail Riders in West Elgin we would
like to support thc building of a pavillion within thc City
of St. Thomas. We have sent in donations on an individual and group
basis in support of the Trans Canada Trail. We had the privillege
last summer to accompany ¡he Water Relay Carriers through our
municipality in a covered wagon and as riders on horses. We have
enjoyed using the trails along Lake Erie for enjoyment on weekends
wIth fi1mily members and as a group
In conclusion I am in support of having a pavillion built in our
area and \vould be proud to say that we, the Hav.1:home Trail Riders
supp0l1 the Trans Canada Trail.
Fan
ney
n1ftb
N
Growing with Pride
St. Thomas Communities In Bloom National Competition 2001
Honourary chairperson: Mayor Peter Ostojic Chairperson: Bob Allen
St. Thomas City Hall, DowntOl'oTl Development Board office,
P.O. Box 520, St. Thomas, Ontario. N5P 3V7 (519) 633-5248
Meets: every second Thursday of the month, City Hall, 4 p.m.
CollernVitê
en fleurs
Communitie,
in Bloom
9, 2001
Apri
Canada Trai
CASO St. Thomas Trans
c/o Ms. Jory Parent
P.O. Box 20006
St. Thomas, Ontario
N5P 4H4
Dear Committee Members:
The St. Thomas Communities In Bloom (OB) committee is happy to support the CASO St.
Thomas Trans Canada Trail project. '
The OB. is a not-for-profit provincial and national civic pride competition that judges each
community in eight categories. Last year, the St. Thomas OB won the provincial competition and
will compete this summer in the national contest against other like-size cities in Canada.
One of the important components presented to the contest judges is the access the public has to
national areas and appreciation of these areas. Last year, we promoted the trail systems in
Pinafore Park, Waterworks and Dalewood. Participating in the national Trans Canada Trail
project will be an important part of this year's OB judging because it will demonstrate the citýs
commitment to providing access to trail systems to its residents.
Thomas CIB, I wish the committee success with this important undertaking
On behalf of the St.
Yours
þ;& 4/1vv--
Bob Allen
Chairperson
truly,
~
Kettle Creek Conservation Authority
44015 Ferguson Line, R.R. 8, St. Thomas, Ontario N5P 3T3
Telephone: (519) 631-1270 Fax: 631-5026
email: kettleca@execulink.com
"People in harmony with nature"
April 9, 2001
CASO St. Thomas Trans Canada Trail
c/o Ms. JOI)' Parent
P.O. Box 20006
St. Thomas, Ontario
N5P 4H4
Dear ComtlÙttee Members:
The Kettle Creek Conservation Authority (KCCA) wOlÙd like to extend its support to the CASO St
Thomas Trans Canada Trail project.
owns and manages. People from all walks of
it
KCCA currently has trail systems in lUost of the properties
life, ages and backgrounds use the trails extensively.
KCCA recognizes the importance and growing interest and popularity by the public in using trai1 systems
to not omy improve the recreational component of their lives, but as a way to connect to nature and enjoy a
healthier lifestyle.
We extend our congmtulations to the CASO St. Thomas Trans Canada Trail cOmtlÙttee for undertaking this
project and wish the comtlÙttee success in its efforts, in joining the national movement to have the world's
longest recreational trail.
Sincerely,
~:na~~
Susan McConnell
Community Relations Supervisor
Printed on Recycled Paper
*
g Trail. CI.u.b I:n.c.
~
The EI.gi.:n.
CIO The Kettle Creek Cðnservallon Aulhcrity
44015 Ferguson Une
st. ThomasON
N5P3T3
Canada Trail
Trans
March 12,2001
CASO St. Thomas
PO Box 2006
St. Thomas, Ontario
N5P 4H4
CASO
To:
Fund Raising
As a trail user group, the Elgin Hiking Trail Club goes on record as a strong
supporter of the Trans Canada Trail.
Trail use promotes good health which benefits the body, mind and soul. Thus
health care costs are decreased, as are the costs to employers from decreased work
productivity and sick time.
The hard surface proposed for the Trail through St. Thomas will ensure the
Trail is multi-use. It is a fact that almost one in five Canadians has a disability
(CFLRI 1996). Hence persons with disabilities such as those with walkers and
wheelchairs will be able to use the Trail. For seniors the level, hard surface will be
ideal. Others, of all ages will be able to stroll, hike, bike, rollerblading and so on
along the Trail and eventually link to other communities.
It has been proven that 70% of hikers spend money on non-durable goods
during their visit to the Bruce Trail. The average amount of money spent was
$60.99 within a 10 kin corridor on either side of the Bruce Trail. The group average
was 3.12 persons (Schutt 1997)
The Trail provides an outdoor classroom both for the environment and
particularly the history of St. Thomas and the role of the railways in its
development. The variety of flora and fauna can be used to promote awareness and
protection ofthe environment.
The Trail will draw more people to the core area of St. Thomas. One of the
benefits experienced by cities that have been able to increase core area population is
a decline of crime in such an area. More people in the core area are also an
economic benefit.
Local groups such as naturalists, conservation, architectural, historical and
hiking trail clubs will be able to hold events along the corridor to support the Trail
and its corporate sponsors.
When completed the Trans Canada Trail will be the longest recreational trail
in the world. The Elgin Hiking Trail Club is proud to be "on board" for the
unfolding of this Canadian dream as it comes closer to being a reality.
CASO St. Thomas Trans Canada Trail pavilion's unveiling is August4, 2001
Trans Canada Trail
Re:
Club
Sincerely,
Elgin Hiking Trail
Executive 2001
2000 BUDGET Preliminary 2000 Actual BUDGET 2001 PROPOSED BUDGET OVER I
ACTUAL 2000 BUDGET $ CHANGE % CHANGE
EXPENDITURES RECEIPTS NET EXPENDITURES RECEIPTS NET VARIANCE EXPENDITURE RECEIPTS NET % CHANGE (10)-(3) 2)113,333.844
SURPLUS FROM PRIOR YEAR 140.000 (140.000) - 140.000 (140.000) 0 - 140.000 (140.000) - 0.00% 1
, REQUISITIONS 13.060.124 (13.060,124) - 13,060.120 (13.060,120) (4) 0 - 0.00% 1
1 PAYMENTS IN LIEU 273.720 (273.720) - 223.256 (223.256) (50.464) 0 - 0.00% 1
1 SUPPLEMENTARY TAXES 60,000 (60.000) - 211,519 (211.519) 151,519 60.000 (60,000) - 0.00% 1
1 TAXES WRITTEN OFF 35,000 35,000 425,331 - 425.331 (390,331 ) 35,000 35.000 - 0.00% 1
1 INTEREST CHARGES & INCOME - 100 000 1100000 - 359 554 1359 554 259 554 100 000 1100000 - 0.00% 1
1 FEES - KETTLE CREEK CONSERVATION 16.000 (16.000) - 16,000 (16.000) 0 16.000 (16.000) - 0.00% 1
2 HEALTH UNIT 1.022.309 1,022.309 965,094 - 965,094 57.215 1.072,261 1,072.261 49.952 0.37% 2
3 COUNCIL MEMBERS & LOCAL BOARDS 145.800 145.800 126.534 - 126,534 19,266 148.291 148,291 2.491 0.02% 3
4 ADMINISTRATIVE SERVICES 229.809 229.809 216.053 - 216.053 13,756 233.150 233.150 3.341 0.03% 4
5 FINANCIAL SERVICES 227.250 227,250 222,522 - 222,522 4,728 233.713 233,713 6.463 0.05% 5
6 HUMAN RESOURCES 339317 339317 347.612 - 347.612 '8.295 374 550 - 374.550 35 233 0.26% 6
7 ADMINISTRATION BUILDING 371.300 186,000 185,300 127.758 - 127.758 57,542 455,900 200.500 255,400 70,100 0.53% 7
8 CORPORATE EXPENDITURES 293,065 293.065 272.797 - 272.797 20,268 265,360 265,360 (27,705) -0.21% 8
9 ENGINEERING SERVICES 6.395.205 6.395,205 6.395.205 - 6.395.205 0 2.426,224 2.426,224 (3.968.981) -29.77% 9
10 HOMES FOR SENIORS SERVICES 9.409,514 7.986.703 1.422.811 9.430.036 8,519.121 910.915 511.896 9,703,030 8.440,388 1,262.642 (160,169) -1.20% 10
11 AGRICULTURE 27 530 27 530 26.438 - 26.438 1092 27 530 27.530 - 0.00% 11
12 PIONEER MUSEUM 79.950 18.850 61,100 79.867 20,341 59.526 1.574 82,950 20.750 62,200 1,100 0.01% 12
13 LIBRARY SERVICES 1.495.624 157.352 1,338.272 1.501.535 167.449 1.334.086 4,186 1.416.455 152,352 1,264,103 (74,169) -0.56% 13
14 ARCHIVES 142.955 - 142,955 142.955 - 142,955 0 130,032 65.000 65.032 (77.923) -0.58% 14
15 LANO DIVISION 60.000 60,000 0 - 5.258 (5.258) 5,258 60.000 60.000 0 - 0.00% 15
16 EMERGENCY MEASURES 42.620 2.400 40,220 39.160 - 39,160 1.060 19,015 1.200 17.815 (22.405) -0.17% 16
CITY OF ST. THOMAS
17 SOCIAL SERVICES & ONTARIO WORKS 2.276.485 - 2,276.485 2,304.026 - 2.304.026 (27,541) 2.280,830 2,280.830 4,345 0.03% 17
18 AOMINISTRATIVE FEE - CITY OF ST. THOMAS 384.741 384.741 348.856 - 348.856 35,885 384,912 384,912 171 0.00% 18
19 CONTINGENCY FEE 100,000 100.000 100.000 - 100.000 0 50.000 50.000 (50,000) -0.37% 19
20 CHILD CARE 230,770 230.770 228.000 - 228.000 2,770 257,765 257,765 26,995 0.20% 20
21 SOCIAL HOUSING 1.452.500 1.452.500 906,665 - 906.665 545.835 1.310,520 1.310,520 (141.980) -1.06% 21
22 GRANTS 122 500 122500 122 500 - 122 500 0 127 000 127 000 4500 0.03% 22
23 ELGIN TOURIST ASSOCIATION 13,000 13.000 13.000 - 13.000 0 35.550 35.550 22.550 0.17% 23
24 RESERVE FOR MILL RATE STABILIZATION 150,000 150.000 150,000 - 150.000 0 150.000 150.000 - 0.00% 24
~~ RESERVE FOR INFORMATION TECHNOLOGY 337.433 337.433 337.433 - 337.433 0 337.433 337.433 - 0.00% 25
RESERVE FOR WSIB 100,000 100,000 100,000 100,000 0 100,000 100.000 - 0.00% 26
'_. RENTAL INCOME - HEALTH UNIT 353,907 (353,907) - 256,932 (256.932) (96.975) 353.907 (353,907) - 0.00% 27
28 RESERVE FOR PERFORMANCE EXCELLENCE 5000 5,000 5.000 - 5000 0 5000 5000 - 0.00% 28
29 PROVINCIAL OFFENSES 302.000 (302.000) - 302,000 (302.000) 0 661.289 982.000 (320.711) (18,711) -0,14% 29
30 AMBULANCE SERVICES 515,000 515.000 514.003 - 514,003 997 2.429.824 1,816.546 613.278 98,278 0.74% 30
31 PROPERTY ASSESSMENT 590,267 590.267 590.267 - 590.267 0 590.267 590.267 - 0.00% 31
32 TAX RELIEF 20.000 20.000 - - - 20,000 20.000 20,000 - 0.00% 32
33 CAPPING 0 - 47252 147.252 47.252 - 0 - 0.00% 33
34 POLICE SERVICES BOARD 936 936 (936) 2.200 2.200 0 - 0.00% 34
35 OTHER REVENUE - 675.820 (675,820) - 681.971 (681.971) 6.151 - - 0 675,820 5.07% 35
36 RESERVE FOR BUILDING 100.000 100,000 100.000 - 100.000 0 0 (100,000) -0.75% 36
37 RESERVE FOR ROADS 0 - - - 0 0 - 0.00% 37
38 RESERVE FOR FINANCING 1.411,932 1.411,932 1.411,932 - 1.411.932 0 0 (1.411.932) -10.59% 38
39 RESERVE FOR VEHICLE PURCHASE 5,000 5,000 5,000 - 5,000 0 0 (5,000) -0.04% 39
40 RESERVE FOR AMBULANCE REPLACEMENT 50,000 50.000 50.000 - 50,000 0 0 (50.000) -0.37% 40
41 COMMUNITY REINVESTMENT FUND 4,789.000 (4,789.000) - 4,789,000 (4.789.000) 0 - 4,789.000 (4,789.000) - 0.00% 41
42 TRANSFER TO CAPITAL 5.664.731 5,664,731 5.664,731 42.48% 42
Total 28181 876 28181 876 - 27606515 28 799 773 11.193257 1.193.257 31 090,782 17.199843 13.890.939 4.18% 557 095 4.18%
Col1
Col2
Col3
Col4
Col5
Col6
Col7
2000
Col8
Co I 9
Col10
Col11
Col12
Col13
COUNTY OF ELGIN
2001 PROPOSED BUDGET
Apnl16 2001
2001 BUDGET
200,000
16,999,843
EstImated P.I.L. Revenue
(4) Le ministèro peut prosc:'.re et
la fonnule scion laouelle Ie c:mseii
Ies prlÓvisions budglÓtåires.
(5) Lb conseiI petit' exigcr par règlemenc ~~S~O?:!:
municipal que Ics conseils, commissions ou ~~~:~c;
aurre5 ornanismes pour Ie comoœ desaue!s Ie autres c:on~
conseil eŠt teau en venu de lå loi de' prod. ",ils
der à l'imoosition d'imoòrs au de fau."ur des
sommes d' argent, lui ·pré.sc:1tc:lc des provi-
sions budglÓraires pour I'ann¿e en cours avant
Ie 1 ~ mars de chaque année, et que = pr¿-
visions soient faites selan la fa=ule et indi-
For=:ulc des
previsions
budgc:u.I~
(3) 1.: conseil, sJill'estime oC'OOffi1n, pe!J.t Rè;;l~=?cni'
d .... ..mumc~
a oprcr· un au piusleurs n::giO;':le:ltS mumc:.w d'¡:npo'sicion
paw:: pour imposer des iIripárs.
Ajustemcnts
i pr6voir
dans. les ;m::
vi.$ic~ ':;00·
~21.::=S
(7) Le trésorier de Ia munic:oalitlÓ locale ~o.i.:""" do<
d'd' d d' " 1 "''''=
e Ult,. oS sommes argent rec:.Juvre~, es
montants relatiÏs aux servi~ re::åus qui peu-
Vt:~~t être autorisés par é¿t par 1:: trésorier
de la. FédlÓrarion de l' Agriculture do. comtlÓ
dans lequel est situlÓe la muni¿pilitlÓ locale
et verse c:s montants au C':'¿¿it du fonds
d'administration g¿nlÓrale de la mu:1Íc:pilit¿
10ca1e. L.R.O. 1980, chap. 302, ar:. 163.
162 (1) Le conseil d'une municioaiité P:~ons
. d· ' d . ., bt.:::.;e~:llr=1
'DreDar~ ~! a oPte, c:ta,que a:c.ne~, es 'Ore'l1- annu"Ues c·
siam budglÓtaiÎes pour toutes les soÎnmes oon';"~ .
reaUÎSes au. cou...""S de l' anné:: aux iin.s d~ la dé~ll¢
!:ltinicipa.lité, Y compris u....11:: sor:::m~ suffisante
pour Dave=- les de~es de la n1u.cictJaiité au.i
šont cifaoies au CQurs de l' anDé~ ~t les mån-
ranrs qüi doivent être perç"J.S aax fu:.s des
fonds d' amorrisseme:lt, y compr..s le.s SOmr:l~S
d' argent" auxquellcs 10 conseil ~t ten.u do:
pourvoir en vertU de Ia loi aw:: fins sea laires
ainsi qu'aux fins des consoils, à~ cOmIT'is-
-sians' au d'autres organismes. C~ pr¿visiQnS"
buåg¿taírø--s incliquem: los r~ttes et dé?~nses
pr¿vucs de, façon dé:aillé~ ot C.:Jn!crrné=.e:1t à
la Íormule que pollt prcsc:irc 10 ministè:e.
Er.incion de
I'obligation
de rccouvre·
ment
rncåifie::
pr¿pare
(2) Lors de la prepararion des pr¿'isions
budgé:aires, Ie conseil nont cor.:rçœ de I' ex-
¿dent des anné~ ant¿rieur:::s qui sera dis'Go-
cible: pour l'année en cours, "aœ.si que "du
déficit d' exploitation des années or:¿¿emes.
du coùt duo rCc:Juvreme:u:, des eien::.:oticns e:
des réducrions å'impõts et des impòts noD.
recouv:ables. Le conseil peut ¿;¡alement tenir
compte. des impÔt5 qu'ü prevoit ne pas re::ou-
vrer durant l'annee., ainsi Que des r¿se:ves
qu'il e.stime néc:::ssaires. .
(6) À 1a date fix¿e par Ia loi pour Ie dlÓpát
do. rôle de perception. Ie tr¿sorier de la
municipalit¿ locale prlÓpare et fait parvenir
au trésorier de la F¿dlÓration de l' Agric-..tlture
du comt¿ dans leauel est situlÓe la rnunlcioa-
litlÓ Ioca1e, une liSte des conmõuables aÎ1x·
quels s'applique Ie ri:glement municipal vis¿
au paragraphe (1) et auprès desquels I'impát
imposé n'a pas IÓt¿ recouvrlÓ. Dès lars, Ia
munic:palitlÓ locale a'est plus reaue de recou·
vrer = impôrs.
MUNIC!PAL
(5) The counc:J may by by-law require
that the estimates for the current year of
every board, commission or other body for
which thc councii is by law required to levy
my rate or provide money shall be submitted
to thc council on or before thc 1st day of
March in each ye"JI. and that such estimates
shall be in the fonn and givc the particulars
(3) One by-law or several by-laws for levy-
ing the rates may be passed as the cound
consiàers expedient.
=ri- (A) Tne Mi:úscry may prescnõe thc fonn
of es-Jmates to be prepared by the councii
md may from time. to time. vary the same.
Allowan= _. .oretJaring the estimates the counciL
tobcc::ade"'· ~.
in e:;ri:::¡at!:, '. i1âJr make due allowanc:: for a surplus of any
previous yeor that. will be available during
the cu.-rent ye"JI md shall provide for any
operating åeñcit or any previous year and for
the cost of collecrion, abateme:1t C'! and åis-
count on taxes and ior uncollee:able. taxes·
and mav orovide for taxes thar it is estimated
will not be collected during the. year and for
such reserves as the cound considers neces-
sary.
161:..-(1) TJ10 cound of every municipal-
ity shall in eaÒ year prepm: and adopt esti-
mates of all sums required during th" year
ior the· purposes of the municipality, includ-
ing a s= sufficient to pay an debrs of the
co!porarion: falling due within the yeor and
any amounts required to be raised far sinking
funds, and including the sums required by
law to be .provided by the council for school
purposes and for my board, commission or
other body, and sucb. estimates shall ser forth
the estimated re.venues and expe.nditureS in
such detail and a=tding to sucb. fonn as the
Ministry may from rimc to rime prescnòe.
(i) Tne treasurer of the Iocai municipaliry
shali deducr from the sums conee:ed such
amounrs for the servi= rendered as may be
authorized in writing by the treasurer of the
F"derarion of Agric-..tlture for th" counry in
which the locai municipality is situate and
shall pay such amounrs intO the general funds
of the local municipality. R.S.O. 1980,
Co. 302, s. 163.
(6) Tne treasurer of the locai municipality
shan on the date ftxed by statute for th"
rcturn of the collector's ron prepare and for-
ward to the treasurer of the Fede.ration of
Agriculture for th" county in whicht,he locai
municipiliry is simate a list of the names of
the ratepayers to whom the by-law men-
rioned in subsection (1) is applic:tlble and
whose rates thereund"r- bave not h<o:n col-
lee:ed, and thereupon the duty of the locai
municipiliry to conee: such rates t"rminates.
MAS
Chap
'(<=iy om·
mate:¡: from
om.,.
~"..
at
'(<=iy om·
~te:s and
O::lDtentS
Ratinß:
by-laws
Forni
==
Ot
rc-tmination
o£ duty 10
ooUcà
Payment
s.=i=
374
(\
,
1
i
,
'~
^
¡
A
¡
\
o
,
~
¡
ì
,~
¡g¡ 004
ELGIN ST. THO~~S HU
03/26/01 MON 10:41 FAX 519 633 0468
20018UDGET-APPROVED
~
,~,~~,;\~¡--,
\
-~!,UNDING
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4018-204 City of St. Thomas (745,131 )
4019-204 County of Elain (1,072,261)
4015-204 Ministry of Health (1,817,392)
TOTAL (3,634,784)
If ID71 lro 7
~ 3ÎUtA-L f
r?fJfw~
',~~~~~~
@005
HU
THOMAS
ELGIN ST
03/26/01 MON 10:41 FAX 519 633 0468
2001 BUDGET - APPROVED
SALARIES
--L~CCOUNT # ACCOUNT NAME 2001 BUDGET
..011-150 Recoveries 0
5102·150 Manaaement 516200
5103·150 Nurslnn 957,450
5104-150 Insneotors 252.0SQ
5108·150 Nutrition/Health promolTCAlHvoieni 294 750
8106·150 Suooort 268.400
5107-180 Janitor/Sacur;tv 31.550
TOTAL 2,320,400
(,"'~
\,~....,.~~
:::i;J;~Y
FRINGE BENEFITS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
5122·160 Vision 6,000
5201-160 Emolove! Health Tax 51,200
5202-160 Extended Health Core 132 700
5204·150 Dental Plan 81,500
5205·160 Cpp 81,600
5206-160 OMERS 0
5207·160 LTD 61,100
- ~.208·160 WSIS 20 200
,
5209-160 EI 63.000
5210-160 Life Insurance 11.250
5213·160 SUS 5,000
5214·160 Part-Time Benefits 6,600
5214-999 Charned to Other Proarams 154.374
TOTAL 435,776
â;Ç:'tr'
't;1v\
~006
HU
THOMAS
ELGIN ST
PREMISES
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4001-201 Rental Income '66,850
~ 5707-201 Rent· 99 Edward 353,908
, ,
,708-201 Housekeepino Suoel!es 4,300
5710·201 Proeertv Taxes 3,000
5711-201 Grounds Maintenance 5.000
5712-201 Service & Rocairs 30 000
5713-201 Garbaoø1Wa6te removal 1.800
5714-201 PUC - Hvdro/Water 30,000
5715-201 Union Gas· Heal 18.000
5006·201 Insurance re: oremlsas 3,400
TOTAL 382.558
519 633 0468
FAX
41
10
MON
03/26/01
@~
\::;\{'ß-'"
HEALTH PROMOTION
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4006-100 Prenatal Fees (2.000)
5601J.100 Materials & Sunnl!es 34.000
5605·100 PubHo Awareness/Promotion 10000
5610.100 MembershlnslSubscr.lUbraN 3,500
5611-100 Professional Deva!Ql'lment 14.000
5601·100 Travel 33.500
~612-100 Meal Allowance 700
J13·100 S^ecial P(e'ects 20.000
6012-100 CINOT - Consultinn Fees 26.000
6016-100 Clnot Claims 86 000
6017-100 Preventive Dental Services 5.000
TOTAL 230,700
~~1~l
IIìJ 007
HlI
THOMAS
ELGIN ST
0468
HEALTH PROTECTION
ACCOUNH ACCOUNT NAME 2001 BUDGET
4003-101 STD Clinic Gran!s 112.000
.4007-101 Sale of Pills (16,000'
,
,008-101 MOH Tobacco Fundino 15.800'
4017·101 Food Safe Course Fees/Exoend. 0
5301-101 Fees far S8",!ce STDIAIDS 12000
5500-101 Oral Contracentives 16,000
5601·100 Travel 34,000
5605·101 Publtc Awarensss/F'romot!on 9.000
6612·101 M~al Allawance 700
5610-101 Membershins/Subscrlallan$ 1.700
6611·101 Profe55!anal Develaamen! 10.000
5613.101 Soeclal Prolect, 5.000
5622·'01 Materials & SUMHes - Sê){ual He~lth 16.000
5623·101 Materials & SunnHes ~ Disease Contr 10.000
TOTAL 80.600
633
519
FAX
10:41
liON
03/26/01
Æ~.
¡'~~¡:;W(-'
CORPORATE COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4002·200 Interest Earned 115,000
4009·200 Other Revenue 0
5603·200 Office SUMII8s 9.500
',604-200 Prin!inn 16,500
5605·200 Pastane a 500
5606·200 Telenhane 26.000
5607.200 Office t:ðu/ðmM! Maintenance 18.000
5608.200 Office Eau¡nment Rental 1,100
5609·200 Advertlslnn· Staff Recrultm.nt 5.000
5614·200 Courìer 2,000
5615·200 Mee,nn Exn.nse 500
5618.200 Business Insurance Allowance 1,200
5617-200 Advertisinn/PramotioniMarketinn 7.000
5618-200 Pre Emalavment Medlcals 450
5619·200 Recruitment· Exoenses 2.000 I
6003·200 Lenal 7000
6004-200 Audit 7,500
6005.200 Bank Charo.s 5.000
6006-200 !nst,Jranc;e ËxcludlM Premises 12.000
6007-200 Staff Reco"nition 2.000
6008-200 Labour RelatIons 16000
6015-200 Furnltur. & Enulpment 15.000
9002·200 Comnut.rrrechnolaov/Eoulomeot 16,000
¡{~;r ,
TOTAL 163,250
I4J 008
THOMAS HU
ELGIN ST
ADMINISTRATION COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGEr
5610·203 Memberships/Subscriptions 4,000
!i~11.203 Professional Development 4500
601.203 Travel 1.000
5612-203 Meal Allowance 300
TOTAL 9,800
633 0468
519
FAX
10:42
~ION
03/26/01
(
é;P't>...
¡¥?}:ir-;,;j
·:~:.:f~)'
BOARD OF HEALTH COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
5601·202 Travel 1.200
5615·202 Meetinn Exoense 1000
6001-202 Honoraria 8000
6006-202 Conferences/Canven tIons 1,500
TOTAL 11,700
PART VIII COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4022-105 Inscec!lon Fees (54.900
4012·101 Prooertv Enouirles 112,000
5108-105 Salaries 49.500
5214-105 Benefits 9.400
.5600.105 Materials & Supplies 500
\
)01·105 Travel 6000
5609·105 AdvertisinQ/PubHc Education 0
5610-105 Memberships/Subscriptions 0
5611-105 Profas$)onaJ Deve!ooment 500
6003·105 LeaeVAudit 1,000
TOTAL 0
(
I
BUDGET
31634,784
2001
TOTAL
I4J 002
(519) 631·9900
(519) 633-0468
Telephone
Fax:
1Y8
THOMAS HU
99 Edward Street
Sl. Thomas, Ontario N5P
ELGIN ST
633 0468
elgin
st.thomas
health unit
519
FAX
10:40
MON
03/26/01
Friday, March 23, 2001
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin St. Thomas Health Unit
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
McDonald
At the March 21,2001 meeting of the Board of Health, the Board unanimously
approved the draft 2001 budget for the Elgin-St. Thomas Heaith Unit with the
following resolution:
Mr.
Dear
in the amount
budget
Health approve the 2001
"That the Board of
of $3,634,784."
As you know, the Eigin-St. Thomas Health Unit currently receives 50% of its
funding from the Ministry of Health and Long-Term Care. The remaining 50% of
its budget is funded through the County of Elgin and the City of St. Thomas using
the ratio of:
A,~f;b~\
".".,,,c'li ;
',;;:~>
59% of the remaining 50% of the budget
41 % of the remaining 50% of the budget
County of Elgin
City of St. Thomas
the
072.261
the 2000 Budget,
from
1
increase
Elgin's portion is $
It was aiso decided that to cover the
following resolution was passed:
the County of
Therefore,
"That the City and County's portion of the reserve/surplus as at
December 31,2000 (unaudited) be applied to the 2001 budget
increase proportionately."
lei UUJ
03/26/01 MON 10:40 FAX 519 633 0468 ELGIN ST THOMAS HU
"'~."'-
~~:Vl (~\ Mr. Mark McDonald
! ' March 23, 2001
Page 2
Enclosed is a copy of the 2001 Approved Budget of the Elgin-St. Thomas Health
Unit.
If you have any questions, please contact me at 519-631-9900, ext. 202
Cyntia St. John
Administrator
c. Mary Ens, Bookkeeper
Members. Board of Health
t:~':·~,~ ('"
1ifl}~' \. .
~4~
_jiiffjJ
2000 2000 2001 % INCREASE!
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 2000 BUDGET
SALARIES $89,466.00 $88,533.00 $90,991.00
BENEFITS $3,102.00 $2,682.00 $2,900.00
OPERATIONS $25,825.00 $19,883.00 $26,650.00
CONVENTIONS $20,000.00 $14,358.00 $24,000.00
TRAVEL $7,500.00 $3,859.00 $5,250.00
OTHER $0.00 $0.00 $0.00
SUBTOTAL $145,893.00 $129,315.00 $149,791.00
GRANTS $0.00 $0.00 $0.00
OTHER REVENUE ($1,500.00) ($1,500.00) ($1,500.00)
TOTAL $144,393.00 $127,815.00 $148,291.00 2.70
COUNTY OF ELGIN
WARDEN AND COUNCIL MEMBERS
2001 PROPOSED BUDGET
41;
)
j
~1~
-,
)
ACCOUNT 2000 2000 2001 PERCENTAGE
BUDGET ACTUAL PRELIMINARY DIFFERENCE
SALARIES $31,209.00 $30,898.00 $31,741.00
BENEFITS $1,500.00 $1,159.00 $1,200.00
WARDEN'S BANQUET $5,000.00 $2,658.00 $4,000.00
WARDEN'S RECOGNITION GIFT $500.00 $500.00 $500.00
E.M.A. DINNER - PAST WARDENS $500.00 $315.00 $500.00
WESTERN WARDEN'S ASSOCIATION $500.00 $500.00 $500.00
ELECTION RECEPTION $500.00 $214.00 $500.00
EXPENSES $1,000.00 $2,479.00 $2,500.00
TRAVEL $2,500.00 $1,784.00 $2,250.00
CONVENTIONS $8,000.00 $7,757.00 $10,000.00
TOTALS $51,209.00 $48,264.00 $53,691.00 4.85
COUNTY OF ELGIN
WARDEN
2001 PRELIMINARY BUDGET
æ~~
,,,,;:;;~;r
)
ACCOUNT 2000 2000 2001 PERCENTAGE
BUDGET ACTUAL PRELIMINARY DIFFERENCE
SALARIES $58,257.00 $57,635.00 $59,250.00
BENEFITS $1,602.00 $1,523.00 $1,700.00
MUNICIPAL ASSOCIATION MEMBERSHIPS/FEES $8,932.00 $2,959.00 $7,900.00
MEALS/COFFEE SUPPLIES/POP $5,000.00 $3,708.00 $4,000.00
TIES/CRESTS/PENS/GIFTS $1,500.00 $29.00 $1,500.00
POCKET DIRECTORIES $500.00 $453.00 $500.00
PRINTING PROCEEDINGS $2,000.00 $1,119.00 $1,500.00
ADVERTISING $500.00 $654.00 $750.00
MISCELLANEOUS $300.00 $2,909.00 $1,500.00
STATIONERY/SUPPLIES $500.00 $575.00 $500.00
TRAVEL, MILEAGE $5.000.00 $2,075.00 $3,000.00
CONVENTIONS/wORKSHOPS $12,000.00 $6,601.00 $14,000.00
SUB-TOTAL $96,091.00 $80,240.00 $96,100.00
REVENUE FROM CENTRAL ELGIN - COFFEE & POP ($1,500.00) ($1,500.00) ($1,500.00)
TOTAL $94,591.00 $78,740.00 $94,600.00 0.01
COUNTY OF ELGIN
COUNCIL
2001 PRELIMINARY BUDGET
~~tî)
-y~
\~§ì
'J
./
COUNTY OF ELGIN
Warden & Council
Budget Comparison
For The Year Ending December 31. 2000
%OF
BudQet
Variance
2,214
420
5,973
2,527
286
1,292
1,471
47
881
3,641
5,642
(1,514)
(3,460)
(154)
YTD
Actual
87,252
2,682
3,459
3,473
214
2,208
29
453
1,119
3,859
14,358
3,014
3,760
654
YTD
Bud~
89,466
3,102
9,432
6,000
500
3,500
1,500
500
2,000
7,500
20,000
1,500
300
500
Total
Budget
89,466
3,102
9,432
6,000
500
3,500
1,500
500
2,000
7,500
20,000
1,500
300
500
Salaries & Wages
Benefits
Membership Fees
Warden's Recognition
Election Reception
Meals & Refreshments
Ties/Crests/Pins/Gifts
Pocket Directories
Printing Proceedings
Travei & Mileage
Professional Development
Stationery & Supplies
Miscellaneous
Advertising
o
rI{£~i!(~\:
COUNTY OF ELGIN
2000
Warden
Budget Comparison
The Year Ending December 31
f:?'
,\!~..,.;,
i;@~Ij
,-"..". /'---'\
%OF
Budqet
Variance
311
341
o
2,527
286
716
243
(1,439)
(40)
For
YTD
Actual
30,898
1,159
500
3,473
214
1,784
7,757
2,439
40
YTD
Bud~
31,209
1,500
500
6,000
500
2,500
8,000
1,000
o
Total
Bud~
31,209
1,500
500
6,000
500
2,500
8,000
1,000
o
Salaries & Wages
Benefits
Membership Fees
Recognition
Election Reception
Travel & Mileage
Professional Development
Stationery & Supplies
Miscellaneous
o
5
Æ'" /~
Î;.~'''i:d0¡ \
·~i0~{.\ '
COUNTY OF ELGIN
Council
Budget Comparison
For The Year Ending December 31,2000
~""
,..,.~.,;;:",~
,:~~W(-\,
%OF
BudQet
Variance
1,903
79
5,973
1,292
1,471
47
881
2,925
5,399
(75)
(3,420)
(154)
YTD
Actual
56,354
1,523
2,959
2,208
29
453
1,119
2,075
6,601
575
3,720
654
"[
YTD
Bud~
58,257
1,602
8,932
3,500
1,500
500
2,000
5,000
12,000
500
300
500
Tota
Budget
58,257
1,602
8,932
3,500
1,500
500
2,000
5,000
12,000
500
300
500
Salaries & Wages
Benefits
Membership Fees
Meals & Refreshments
Ties/Crests/Pins/Gifts
Pocket Directories
Printing Proceedings
Travel & Mileage
Professional Deveiopment
Stationery & Supplies
Miscellaneous
Advertising
~if):'~'~\
2000 2000 2001 % INCREASE!
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 2000 BUDGET
SALARIES $187,191.00 $184,673.00 $193,950.00
BENEFITS $27,918.00 $22,132.00 $26,000.00
OPERATIONS $6,950.00 $3,161.00 $5,500.00
STAFF DEVELOPMENT $5,000.00 $5,151.00 $5,200.00
TRAVEL $2,750.00 $936.00 $2,500.00
OTHER $0.00 $0.00 $0.00
SUBTOTAL $229,809.00 $216.053.00 $233.150.00
GRANTS $0.00 $0.00 $0.00
OTHER REVENUE $0.00 $0.00 $0.00
TOTAL $229,809.00 $216,053.00 $233.150.00 1.45
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
2001 PROPOSED BUDGET
.'~;"".
d-i~1g
):::f"
4i~
)
COUNTY OF ELGIN
2000
Administrative Services
Budget Comparison
For The Year Ending December 31
~
(1~~~;~%1}
'{{''<'I_IJ''(-.,\
\
%OF
Budç¡et
Variance
2,518
5,786
65
1,814
(151)
449
(42)
2,433
(116)
1,000
YTD
Actual
184,673
22,132
635
936
5,151
1,551
792
67
116
o
YTD
Budget
187,191
27,918
700
2,750
5,000
2,000
750
2,500
o
1,000
Total
Budget
187,191
27,918
700
2,750
5,000
2,000
750
2,500
o
1,000
Salaries & Wages
Benefits
Membership Fees
Travel & Mileage
Professional Development
Office Supplies
Subscriptions
Repairs & Maintenance
Miscellaneous
Special Projects
o
æ.¡~',-~\
~~pYi .
\'l'l";;,;.V\
COUNTY OF ELGIN
FINANCIAL SERVICES
2001 Proposed Budget
2000 2000 2001 %
BUDGET ACTUAL PROPOSED CHANGE
184,244 182,715 190,718
27,637 26.649 28,608
8,870 6,891 7,888
5,000 5,195 5,000
1,500 1.064 1,500
227,251 222,514 233,713 2.84%
ACCOUNT
DESCRIPTION
Salary
Benefits
Operations
Staff Development
Trave
Total
!~
k";;;'''''
t~!11f(-\
"J1t;", .'
COUNTY OF ELGIN
2000
31
Financial Services
Budget Comparison
The Year Ending December
r'\
( ,
~,
{,;;::iq~;j~
';"f~jff~
%OF
BudQet
Variance
For
1.529
988
574
436
(195)
1,804
169
(577)
YTD
Actual
182,715
26.649
1,496
1,064
5.195
3,996
831
577
YTD
Budget
184,244
27,637
2,070
1,500
5,000
5,800
1,000
o
Tota
Budget
184,244
27,637
2,070
1.500
5,000
5,800
1,000
o
Salaries &
Benefits
Membership Fees
Travel & Mileage
Professional Development
Office Supplies
Repairs & Maintenance
Miscellaneous
Wages
o
7.25
('
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t~j·..;}~j
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2000 2000 %OF 2001 INCREASEI %
ACCOUNT BUDGET ACTUAL VARIANCE BUDGET PROPOSED (DECREASE) CHANGE
Salary & Wages $282,017.00 $294,846.00 ($12,829.00) 104.55% 312,000.00 $29,983.00 10.63%
Benefits 42,300.00 41,151.00 1,149.00 97.28% 47,000.00 4,700.00 11.11%
Membership Fees 700.00 534.00 166.00 76.29% 700.00 0.00%
Operations 5,950.00 5,760.00 190.00 96.81% 6,000.00 50.00 0.84%
Professional Dev. 5,000.00 2,090.00 2,910.00 41.80% 5,000.00 0.00 0.00%
subscriptions 850.00 659.00 191.00 77.53% 850.00 0.00%
Travel & Mileage 2,500.00 2,572.00 (72.00) 102.88% 3,000.00 500.00 20.00%
TOTAL $339,317.00 $347,612.00 -----.1$8,295.00) $5.97 $374,550.00 $35,233.00 10.38%
HUMAN RESOURCES DEPARTMENT - 2001 PRELIMINARY BUDGET
February 15, 2001
AS-~:;:,
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)
COUNTY OF ELGIN
2000
Human Resources
Budget Comparison
For The Year Ending December 31
Më>
~~}!:~'\
~;,:~(,;
"("'
%OF
Bud<1et
Variance
11-
(12,829)
1,149
166
(72)
2,910
191
190
YTD
Actual
294,846
41,151
534
2,572
2,090
659
5,760
YTD
Budget
282,017
42,300
700
2,500
5,000
850
5,950
Tota
Budget
282,017
42,300
700
2,500
5,000
850
5,950
Salaries & Wages
Benefits
Membership Fees
Travel & Mileage
Professional Development
Subscriptions
Operations
o
7
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{J'4"'~
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2001 Administration Building Budget 16-Apr
2000 Budget 2000 Actual 2001 Budget % Change
4330 Rental Revenue $ (186,000.00) $ (186,000.00) $ (200,000.00) 7.53%
4370 Other Revenue $ (500.00) $ (500.00) $ (500.00) 0.00%
5300 Wages $ 138,100.00 $ 115,615.00 $ 143,700.00 4.06%
5400 Benefits $ 20,400.00 $ 17,425.00 $ 22,600.00 10.78%
5500 Travel $ 1,500.00 $ 1,809.00 $ 3,600.00 140.00%
5510 Staff $ 1,000.00 $ 308.00 $ 1,500.00 50.00%
Development
5850 Purchased $ 64,600.00 $ 74,906.00 $ 147,300.00 128.02%
~f~~, Services
5880 Equipment $ 500.00 $ 2,127.00 $ 4,000.00 700.00%
5920 Repairs! Mtce $ 26,500.00 $ 25,091.00 $ 17,500.00 -33.96%
5940 Utilities $ 90,200.00 $ 66,291.00 $ 88,200.00 -2.22%
5950 Taxes $ 24,000.00 $ 21,737.00 $ 22,500.00 -6.25%
6090 Miscellaneous $ 5,000.00 $ 4,473.00 $ 5,000.00 0.00%
Total $ 185.300.00 $ 143,282.00 $ 255,400.00 37.83%
COUNTY OF ELGIN
Administration Building
Budget Comparison
For The Year Ending December 31. 2000
~
t~~'t,~~
'(\;~:7/
!
%OF
Bud¡¡et
Variance
1L-
22,485
2,975
(10,490)
(1,627)
1,409
7.909
2,263
527
(309)
692
31,709
YTD
Actual
115,615
17,425
75,090
2,127
25,091
82.291
21,737
4,473
1,809
308
(218,209)
YTD
Budget
138,100
20,400
64,600
500
26,500
90,200
24,000
5.000
1,500
1,000
186,500)
Tota
Budget
138.100
20,400
64,600
500
26,500
90,200
24.000
5,000
1,500
1,000
(186,500)
Salaries & Wages
Benefits
Purchased Services
Equipment
Repairs & Maintenance
Utilities
Property Taxes
Miscellaneous
Travel
Professional Development
Rental Revenue
~~~~-'~-
%
Change
2001 PROPOSED
BUDGET
COUNTY OF ELGIN
CORPORATE EXPENDITURES
2001 PROPOSED BUDGET
2000 2000
BUDGET Actual
~~'0^t\
/''''''/"""'
··Srl I
-9.5%
115,000
32,000
2,245
o
9,500
40,000
23,000
16,500
8,000
2,000
10,815
5,000
1,300
265,360
135,822
30,777
2,244
8,618
9,124
36,621
21,125
12,179
3,802
1,459
2,060
196
1,187
265,214
133,540
38,500
2,210
o
8,000
40,000
25,500
16,500
8,000
2,200
10,815
7,000
1,300
(500)
293,065
nsurance
Telephone
Telephone System Maintenance
Bell Neutral Answering
Postage & Courier
Legal & Professional
Retired Employees Benefits
Payroll Charges
Employee Recognition
Corporate Photocopies
Audit & Accounting
Staff Training
Advertising
GST Recoveries
Miscellaneous
TOtãi
4/15/01
corporate01
ref
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
¡({t:(-\
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COUNTY OF ELGIN
2000
Corporate Budget
Budget Comparison
For The Year Ending December 31
.~
( .
%OF
Budç¡et
Variance
(1,249)
7,723
(34)
(8,618)
(985)
3,379
4,375
4,321
4,198
741
(0)
6,804
(525)
1,300
(662)
(500)
YTD
Actual
134,789
30.777
2,244
8,618
8,985
36,621
21,125
12,179
3,802
1,459
10,815
196
525
o
662
o
YTD
Budget
133,540
38,500
2,210
o
8,000
40,000
25.500
16,500
8,000
2,200
10,815
7,000
o
1.300
o
(500)
Tota
Budget
133,540
38,500
2,210
o
8,000
40,000
25,500
16,500
8,000
2,200
10,815
7,000
o
1,300
o
(500)
Insurance
Telephone/Fax
Telephone System Maintenance
Bell Neutral Answering
Postage/Courier
Legal & Professional
Retiree Benefits
Payroll Charges
Employee Recognition
Corporate Photocopies
Audit
Staff Training
Supplies
Advertising
Bank Charges & interest
G.S.T. Recoveries
o
7
EíI~)/-~\i
Engineering 'Services Budget Summary
2001
200,461
28,868
12,425
4,500
1,470
3.000
2.000
6,000
7,500
90,000
35.000
2,070,000
(60.000)
25,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Wages
Benefits
Travel
OPERA TIONS
Development
Professional
Memberships
Office Supplies
Photo Copy
Equipment
Vehicle/Maintenance/Fuel
Railway Protection
Miscellaneous
Lower Tier Maintenance
Other Revenue
Structural
5300-170
5400-170
5500-170
5510-170
5610-170
5630-170
5640-170
5880-170
5930-170
6310-170
6090-170
6320-170
4370-170
~f!I'''~'
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. """;>.v,,,
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(~
Inspections
2,426.224
$
40,000
218,000
$
$
Land Purchase
Drains
6210-170
6300-170
500,000
475,000
225,000
$
$
$
Municipal
Plank Road Reconstruction - Straffordviile
Plank Road Reconstruction - Eden
Road 25 Intersection Reconstructions
313,000
280,000
160,000
$
$
$
Road 35 Hot Mix Resurfacing
Road 16 Hot Mix Resurfacing
Road 20 and 16 Rehabilitation Fingal
t..u~,~~~,\
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'ii',,",,'\,
260.000
88,000
100.000
25,000
33,000
81,000
$
$
$
$
$
$
Road 9 Double Surface Treatmen
Road 9 Single Surface Treatment #1
Road 9 Single Surface Treatment #2
Road 55 Single Surface Treatment
Road 20 Single Surface Treatment
Road 48 Single Surface Treatment
500,000
30,000
10.000
100.000
$
$
$
$
Replacement
Vienna North and South Bridge Rehabilitations
Vienna Drainage Improvements
Patterson's Bridge Expansion Seai
Road 48 Culvert Replacements
50,000
100,000
35,000
70,000
145,776
30,000
$
$
$
$
$
$
$
Road 42 Lake Erosion Maintenance
Road Sign Replacements
Clachan Road Engineering SeIVices
Sunset Road Enigneering SeIVices
Guide Rai
Elm Line and Centennial Road Illumination
ReseIVe Allocation
100,000
Bridge Replacement
3.968,776
$
6,395,000
25,000
$
$
TOTAL PROPOSED BUDGET
Jamestown Bridge Engineering SeIVices
(to be funded by the Bridge Replacement ReseIVe)
COUNTY OF ELGIN
Engineering
Budget Comparison
For The Year Ending December 31, 2000
;;/~~
f~~~f~¡ ~
. ( ..
'IoOF
Budc:¡et
Variance
17,918
(6,088)
1,355
2,018
(1,646)
(332)
979
810
(378)
(26)
(6,383)
(55,554)
(63,280)
140,721
(26,495)
o
(144,943)
(22,397)
75,000
45,000
35,393
(29,576)
3,565
(14,219)
48,558
YTD
Actual
(79,318)
203,136
27,004
10,582
4,846
1,802
2,021
1,190
2,878
3,526
76,383
1,358,794
88,280
1,629,122
116.495
o
452,628
112,397
o
o
94,607
159,576
86.435
2,041,379
1.442
YTD
Budget
(61.400)
197,048
28,359
12,600
3,200
1.470
3,000
2,000
2,500
3,500
70,000
1,303,240
25,000
1,769,843
90,000
o
307,685
90,000
75,000
45,000
130,000
130,000
90,000
2,027,160
50,000
Total
Budget
(61.400)
197,048
28,359
12,600
3,200
1.470
3,000
2,000
2,500
3,500
70,000
1,303,240
25,000
1,769,843
90,000
o
307,685
90,000
75,000
45,000
130,000
130,000
90,000
2,027,160
50,000
Revenues
Saiaries & Wages
Benefits
Travel & Mileage
Professional Development
Memberships
Qffice Supplies
Photocopy
Equipment
Vehicie Expense
Miscellaneous
Roads Construction
Land Purchase
Hot Mix Resurfacing
Sub Drains
Gravel Resurfacing
High Float
Signs
Bridge Construction
Bridge Maintenance
Bridge Rehabilitation
Municipal Drains
Railway Protection
Maintenance/Lower Tier
Guard Rail
({:!;~1c.
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5
5,
Elgin County Homes
2000 Budget
:¡:
Account
%oflotal budget
26.00%
.5.29%
6.16%
0.10%
0.06%
%ofIndiv. bud
69.1.5'%
14.06%
16.38%
0.26%
0.16%
129,550.8
(72,109.86
22,968.00
0.00
0.00
%
I Chäñge T
5.41%
2.33%
4.00%
0.00%
0.00%
2.522.445.26
512.819.71
597.568.00
9.500.00
5.700.00
0.00
2001
Proposed
2000
Actual
2.470,631.00
541,136.00
573,958.00
3,338.00
4,635.00
0.00
T
2000
Budge'
2,392,894.45
584,929.57
574,600.00
9,500.00
5,700.00
0.00
T
Elgin Manor
Salaries
Benefits
Operations
Staff Development
Travel
Other
Total Expenditures
37.60%
100. 00%
80.408.95
71,344.69
18.771.79
2.25%
10.11%
~1.52%
3.593,698.00
(1,836,030.60
(1.230,432.23
3,567,624.02
(1.695,213.35
(1.237,604.35)
Grants
Other Revenues
2J.92%
.5.16%
7.3.5'%
0.10%
0.03%
6.5.42%
14.11%
20.11%
0.28%
0.08%
(72,163.95)
22.740.80
77.773.09
60.229.00
250.00
(300.00
.37%
5.58%
3.45%
9.22%
2.56%
-9.09%
562,642.37
2,320.571.68
500.359.75
713.202.00
10,000.00
3.000.00
0.00
527,235.17
2, 192.685.00
509.613.00
723.686.00
3.611.00
4.250.00
0.00
634,806.32
2, 197.830.88
578.132.84
652.973.00
9.750.00
3.300.00
0.00
Net to County
Terrace Lodge
Salaries
Benefits
Operations
Staff Deve!opment
Travel -
Other
Total
36.56%
100.00%
05.146.71
(180.691.87
(33.980.97)
(109.526.13)
3.05%
10.54%
2.44%
·32.87%
3.547,133.43
(1,894.271.24)
(1,429.209.60
223,652.59
3,433.845.00
(2.007.424.38)
(1,411,281.62)
15,139.00
3.441.986.72
(1,713.579.37
(1,395.228.63
333,178.72
Expenditures
Grants
Other Revenues
Net to County
17.42%
J.51%
4.8.1%
0.06%
0.0.1%
67.38%
1.1.58%
18.67%
0.25%
0.12%
75,110.83
(35.529.77
66.779.19
.450.00
150.00
4.65%
ø9.45%
16.63%
29.90%
5.36%
.689,822.08
340.506.44
468.285.00
6.300.00
2.950.00
0.00
1
1 ,608.642.00
328.894.00
458.763.00
1.368.00
4.823.00
0.00
1,614.711.25
376,036.21
401.505.81
4.850.00
2.800.00
0.00
Bobier VlIJa
Salaries
Benefits
Operations
Staff Development
Travel
Other
Total
25.85%
100.00%
107,960.25
(36.103.22)
(50,336.01
21.521.02
4.50%
2.90%
7.19%
4.73%
2,507.863.52
(1,280.771.85)
750,744.80
476,346.87
2.402,490.00
.312.229.68)
(721,722.47
368.537.85
2.399.903.27
.244,668.63)
(700,408.79)
454,825.85
Expenditures
Grants
Other Revenues
Net to County
~t~.ir~'
67..13%
1.1.95%
18.34%
0.27%
0.12%
327.402.44
(185.412.72)
149,976.19
1.700.00
150.00)
0.00
5.28%
2.05%
9.21%
7.05%
ø1.27%
6,532.839.02
1,353.685.90
1, 779,055.00
25.800.00
11.650.00
0.00
6,271.958.00
1.379.643.00
1,756.407.00
8.317.00
13.708.00
0.00
6,205.436.58
.539.098.62
,629.078.81
24.100.00
1.800.00
0.00
Homes Total
Salaries
Benefits
Operations
Staff DeveJopmen
Travel
Other
100.00%
2001bud1
Summary
293.515.91
(388.139.78
(65,545.19
(160,169.06)
3.12%
8.34%
1.97%
.26%
262,641.83
9.703,029.92
(5,041.601.13
(3.398.786.96
1
9.430,033.00
(5.155,684.661
(3,363.436.32
910,912.02
.35
.77)
1,422.810.89
9.409,514.01
(4,653,46
(3.333,24
Total Expenditures
Grants
Other Revenues
Net to County
10f1
4/15fO
Elgia County Homes 2001 Budget
Elgin Manor
Proposed 2001
based on 85 of 90 occupancy = 3101
96.12
2,982,123.00
0.00
6,300.00
0.00
1,128,164.96
90,667.60
1,860,258.04
Actual 1999
REVENUES
Forecast Resident Days
Per Diem (blended)
Level of Care
Less Base Constraint
Add Pay Equity
Add Structural Compliance Premium
Resident Revenue - basic
Resident Revenue PREFERRED
Provincial Subsidy
Ministry of Health - prior years
Total Revenue
~
;H¡;1~_\
,
3,079,090.60
3.648,032.97
(568,942.37
EXl'enditures
114.68
4.52
5.11
61.08
43.96
Per Diems Budget
Program & Support:
Raw Food:
Nursing & P. Care:
Other Accommodation:
0.00
96.12
5.00
4.38
48.78
37.96
Per Diems: Ministry
Program & Support:
Raw Food:
Nursing & P. Care:
Other Accommodation:
Net Count}' Expenditure
2001bud1
EM01 REV
48.78
4/15/01
10:12AM
Elgin County Homes 2001 Budget
Elgin Manor
110,644.91
24,895.10
19,200.00
11,085.00
500.00
500.00
3,000.00
1,500.00
0.00
0.00
800.00
(17.000.00)
155,125.01
5.00
5.00
2001
BUDGET
2000
ACTUAL
128,914.00
27,495.00
16,222.00
7,439.00
3,984.00
0.00
1,080.00
1,324.00
0.00
292.00
631.00
(18.343.002
2000
BUDGET
110,383.70
25,388.25
15,200.00
5,000.00
500.00
500.00
3,000.00
1,500.00
500.00
0.00
800.00
(22.000.00
DESCRIPTION
PROGRAM & SUPPORT
Salaries
Benefits
CODE
Purchased Services
Supplies
Equipment - Replacements
Equipment - Maintenance
Program Raw Food Costs
Education & Training
Attendance Costs-Mtgs, Conv.
Other: Miscellaneous
Other: Travel/transportation
Expenditure Recoveries
D 001
D 002
D 003
D 004
D 006
D 008
D 009
D 010
D011
D 012
D 014
D 016
D 017
169,038.00
5.44
140,771.95
4.52
5.00
TOTAL PROGRAM & SUPPORT
Budget Per Diem
Ministry Per Diem P & S
000.00
000.00
161
(1
164,329.00
(5.915.00)
160,000.00
(1.000.00)
159,000.00
Raw Food
Raw Food
Expenditure Recoveries
TOTAL RAW FOOD
E 001
E 002
E 003
160,000.00
5.16
4.38
158,414.00
5.10
5.11
4.38
Budget Per Diem
MinistryPer Diem Raw Food
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
1,527,676.62
313,173.71
0.00
471,082.00
319,937.00
(400.00)
,790,619.00
1
1 ,420,540.00
351,369.00
0.00
NURSING & PERSONAL CARE
Direct Care
Saiaries
Benefits
Expenditure Recoveries
C 001
C 002
C 004
1,840,850.33
77,941.64
15,588.33
3.000.00
24,000.00
4,000.00
12,000.00
0.00
3,000.00
750.00
2,000.00
142,279.97
1,983, 130.30
63.92
48.27
70,951.00
11,236.00
1,964.00
22,489.00
0.00
23,444.00
0.00
848.00
476.00
1,001.00
132,409.00
1,923,028.00
61.86
1
1,771,909.00
69,556.76
15,998.05
3,000.00
22,000.00
3,500.00
8,000.00
1,000.00
2,500.00
750.00
2,000.00
128,304.81
1,900,213.81
61.25
47.84
Care
SubTotal Direct
Administration
Salaries
Benefits
Purchased Services
Medicai & Nursing Supplies
Equipment - New
Equipment - Replacements
Equipment - Maintenance
Education & Training
Other: Miscellaneous
Other: Travel/transportation
SubTotal Administration
C006
C 007
C 008
C 009
C 010
C011
C 013
C014
C 016
C017
TOTAL NURSING & PERSONAL
Budget Per Diem
Ministry Per Diem
(\
homes01 EM 2001
10f4
4/15i01
10:33 AM
Elgin County Homes 2001 Budget
Elgin Manor
CODE DESCRIPTION .2000 2000 2001
BUDGET ACTUAL BUDGET
HOUSEKEEPING SERVICES
F 001 Salaries 169,164.44 161,914.00 193,260.26
F 002 Benefits 38,062.00 31,932.00 35,753.15
F 003 Purchased Services 650.00 288.00 650.00
F 004 Supplies 20,000.00 19,831.00 20,000.00
F 005 Equipment - New 7,700.00 12,214.00 0.00
F 006 Equipment - Replacements 350.00 0.00 2,000.00
F 008 Equipment - Repairs & Main!. 250.00 0.00 250.00
F 009 Education & Training 300.00 0.00 300.00
F 011 Other: Miscellaneous 100.00 0.00 100.00
Total Housekeeping 236,576.44 226,179.00 I 252,313.40
Budget Per Diem 7.63 7.28 8.13
CODE DESCRIPTION 2000 2000 2001
BUDGET ACTUAL BUDGET
BUILDING & PROPERTY
OPERA TlONS & MAINTENANCE
F 017 Salaries 103,395.86 90,337.00 82,651.01
F 018 Benefits 25,848.97 20,881.00 16,943.46
F 019 Purchased Services 21,000.00 28,939.00 67,833.00
F 020 Supplies 23,000.00 20,489.00 4,300.00
F 022 Equipment - Replacements 31.500.00 37,809.00 33,500.00
F 024 Equipment - Maintenance 18,000.00 0.00 0.00
F 026 Education & Training 500.00 0.00 1,500.00
F 028 Other: Miscellaneous 250.00 169.00 500.00
F 029 Other: Travel/transportation 500.00 1,344.00 500.00
F 032 Expenditure Recoveries 0.00 (51.00) 0.00
F 033 Total Building Property
Operations & Maintenance 223,994.83 199,917.00 207,727.46
Budget Per Diem 7.20 6.43 6.70
CODE DESCRIPTION 2000 2000 2001
BUDGET ACTUAL BUDGET
DIETARY SERVICES
F 034 Salaries 350,003.64 362,954.00 371,625.40
F 035 Benefits 91,000.95 86,342,00 76,183.21
F 036 Purchased Services 5,000.00 2,111.00 4,000.00
F 037 Supplies 20,000.00 17,017.00 20,000.00
F 038 Equipment - New 1,500.00 0.00 1,500.00
F 039 Equipment - Replacements 7,500.00 3,457.00 6,500.00
F 041 Equipment - Maintenance 2,500.00 0.00 2,000.00
F 042 Education & Training 600.00 60.00 600.00
F 044 Other: Miscellaneous 200.00 51.00 200.00
F 045 Other: Travel/transportation 400.00 0.00 400.00
F 049 Total Dietary Services 478,704.59 471,992.00 483,008.61
Budqet Per Diem 15.43 15.18 15.57
homes01EM 2001
20f4
4/15/01
10:33 AM
/~1,!!,
~'i.."i(,~
".?t~
'..- (---.'<
!
blgm County Homes 2001 Budget
Elgin Manor
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
2001
BUDGET
62,223.94
12,444.79
38,500.00
10,000.00
500.00
250.00
100.00
100.00
(3,000.00
121,118.73
3.90
101,095.00
27,648.00
38,415.00
10,730.00
538.00
0.00
0.00
0.00
(2.994.00
175,432.00
5.64
73,123.05
16,818.30
38,500.00
10,000.00
500.00
2,500.00
100.00
300.00
(7.500.00
134,341.35
4.32
LAUNDRY & LINEN SERVICES
Salaries
Benefits
Incontinence Supplies
Laundry Supplies
Equipment - Repiacements
Equipment - Maintenance
Education & Training
Other: Miscelianeous
Expenditure Recoveries
Total
Laundry Services
F 050
F 051
F 053
F 054
F 056
F 058
F 059
F 061
F 065
F 066
~
r~\%:¡m
0..-",",·,. .---...
''!!)<'"r '\
I
Diem
Per
Budget
2000
BUDGET
DESCRIPTION
CODE
2001
BUDGET
96,421.48
17,837.97
3,200.00
4,800.00
6,000.00
0.00
6,500.00
0.00
600.00
3,000.00
500.00
2,000.00
0.00
750.00
2,000.00
0.00
0.00
homes01 EM 2001
30f4
143,609.45
4.63
2000
ACTUAL
83,384.00
15,665.00
5,691.00
6,683.00
12,946.00
0.00
6,113.00
0.00
0.00
2,407.00
1,106.00
0.00
331.00
21.00
1,659.00
26.00
(340.00)
135,692.00
4.37
96,727.00
20,444.05
1,500.00
4,000.00
18,000.00
500.00
6,200.00
300.00
600.00
5,500.00
1,500.00
2,000.00
100.00
750.00
2,000.00
0.00
0.00
160,121.05
5.15
GENERAL & ADM/N/STRA TlVE
Saiaries
Benefits
Purchased Services
Supplies
Equip. & Furn. - Replacements
Equip. & Furn. - Maintenance
Medical Director
Licence Fees & Dues
Accreditation Fees
Association Memberships
Education & Training
Attend. Costs - Mtgs., Conv.
Honorariums & Donations
Other: Miscellaneous
Other: Travel/transportation
Other: Resident Clothing
Expenditure Recoveries
Total
Diem
Administrative
Budoet Per
General
F 067
F 068
F 069
F 075
F 077
F 079
F 080
F 081
F 083
F 084
F 085
F 086
F 087
F 088
F 089
F090
F 092
F 093
4/15/01
10:33 AM
~:;::'~/~'
.'.'~'t~"'\¡" \.
;:f:Y:;}
LY Dumes LUUl budget
Elgin Manor
\.....UUl
L.l5.1l
2000
BUDGET
DESCRIPTION
CODE
2001
BUDGET
2000
ACTUAL
133,000.00
9,000.00
142,000.00
4.58
1,349,777.66
126,699.00
7,307.00
134,006.00
4.31
1,343,218.00
123,000.00
10,900.00
133,900.00
4.30
1,367,638.26
FACILITY COSTS
Utilities
Communications
Total Faciliti' Costs
BUdget Per Diem
TOTAL OTHER ACCOMMODATION
F 094
F 096
F 109
Budget Per Diem
Ministry Per Diem
43.51
37.96
43.21
43.96
37.12
1
,983,130.30
155,125.01
160,000.00
,349,777.66
3,648,032.97
117.58
1
1
,923,028.00
169,038.00
158,414.00
,343,218.00
3,593,698.00
115.61
1
1,900,213.81
140,771.95
159,000.00
1,367,638.26
3,567,624.02
114.68
SUMMARY
Nursing & Personal Care
Program & Support
Raw Food Costs
Other Accommodation
TOTAL
2,522,445.26
512,819.71
597,568.00
9,500.00
5,700.00
0.00
3,648,032.97
1,866,558.04)
(1,218,832.56)
[3,085,390.60
2,470,631.00
541,136.00
573,958.00
3,338.00
4,635.00
0.00
3,593,698.00
1,836,030.60)
(1,230,432.23)
(3,066,462.831
2,392,894.45
584,929.57
574,600.00
9,500.00
5,700.00
0.00
3,567,624.02
(1,695,213.35)
(1,237,604.35)
{2,932,817.70
Per Diem
Salaries
Benefits
Operations
Staff Development
Travel
Other
Expenditures
Total
Grants
Other Revenues
562,642.37
homes01EM 2001
40f4
527,235.17
634,806.32
Total Revenues
Net to County
4/15/01
10:33 AM
Elgin County Homes Budget 2001
Terrace Lodge
REVENUES 1999 Actuals 2000 Proposed
Forecast Resident Days 35500 based on 100% occupancy = 36,5
Per Diem blended 83.51 84.38
Level of Care 3,048,115.00 3,167,835.00
Less Base Constraint (23,616.00) 0.00
Add Pay Equity 2,200.00 2,200.00
Add Structural Compliance Premium 18,252.00 18,250.00
Resident Revenue - basic 1,380,861.17 1,294,013.76
Resident Revenue - Preferred 135,195.84
Provincial Subsidy 1,739,619.52 1,894,271.24
Total Revenue 3,117,316.69 3,323,480.84
Expenditures 3,441,986.72 3.547,133.43
Net County Expenditure (324,670.03) (223,652.59
Per Diems: Ministry 84.38 (blende Per Diems Budget 94.04
Program & Support 4.93 Program & Support 4.57
Raw Food: 4.38 Raw Food: 5.11
Nursing & P. Care: 37.95 Nursing & P. Care: 47.40
Other Accommodation: 37.12 Other Accommodation: 36.97
f.'""
(*i§Z~.
< .
2001bud1
TL01REV
1
4/15/01
I,.'.:Ç~,Ä/--\
t?ß~;:Ð
Elgin County Homes Budget 200@
Terrace Lodge
2000
BUDGET
2001
BUDGET
125,917.14
28,331.36
27,700.00
8,000.00
2,000.00
2,052.00
0.00
3,000.00
1 ,500.00
400.00
-
200.00
-
400.00
200
ACTUAL
121,905.00
30,407.00
30,988.00
7,227.00
0.00
7,650.00
(750.00)
1.889.00
697.00
112,608.96
21,400.06
28,500,00
7,200.00
2,000.00
5,000.00
2,000.00
3,000.00
1,500.00
DESCRIPTION
PROGRAM & SUPPORT
Salaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Repiacements
Equipment - Maintenance
Program Raw Food Costs
Education & Training
Attendance Costs-Mtgs, Conv.
Other: Miscellaneous
Other: Travel/transfJortation
CODE
0.00
689.00
194.00
6,636.00)
400.00
100.00
400.00
17,000.00
(17,000.00)
182,500.50
5.00
5.00
1
184,260.00
5.28
(
167,109.02
4.57
4.93
Expenditure Recoveries
TOTAL PROGRAM & SUPPORT
Budget Per Diem
Ministry Per Diem P & S
D 001
D 002
D 003
D 004
D 005
D 006
D 008
D 009
D 010
D 011
D 012
D014
D 016
D 017
190,000.00
{3,000.00
189,362.00
(17.077.00
190,000.00
(3,000.00)
Raw Food
Raw Food
E001
E 002
E 003
Expenditure Recoveries
TOTAL
187,000.00
5.12
4.38
172,285.00
4.93
187,000.00
5.11
4.38
RAW FOOD
Budget Per Diem
Ministry Per Diem Raw Food
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
1 ,356,914.62
295,807.39
0.00
1,277 ,432.00
290,869.00
(832.00\
1 ,258,665.00
341,983.00
0.00
NURSING & PERSONAL CARE
Direct Care
Salaries
Benefits
Expenditure Recoveries
C001
C 002
C 004
1,652,722.01
1,567,469.00
1,600,648.00
80,818.12
19,396.35
Care
SubTotal Direct
Administration
Salaries
Benefits
69,380.33
14,569.87
3,000.00
25,000.00
14.000.00
0.00
3,000.00
0.00
750.00
500.00
130,200.19
56,224.00
9,273.00
2,523.00
30,481.00
15,654.00
0.00
789.00
0.00
,413.00
984.00
.00
1
3,000.00
12,000.00
14,000.00
750.00
2,300.00
750.00
-
500.00
-
500.00
Purchased Services
Medical & Nursing Suppiies
Equipment - Repiacements
Equipment - Maintenance
Education & Training
Attend. Costs-Mtgs, Conv.
Other: Misceiianeous
Other: Travel/transportation
SubTotal Administration
C 006
C 007
C 008
C 009
C011
C 013
C014
C015
C 016
C017
1,782,922.21
117,341
1,684,810.00
48.25
134,014.47
1,734,662.47
47.40
38.62
TOTAL NURSING & PERSONAL
Budget Per Diem
Ministry Per Diem
48.85
42.21
homes01
TL 2001
1014
4/15/01
10:43 AM
Elgin County Homes Budget 200Q
Terrace Lodge
DESCRIPTION
2001
BUDGET
175,053.62
39,387.06
400.00
18,000.00
0.00
5,000.00
250.00
300.00
0.00
100.00
238,490.68
6.53
24.00
75.00
242,013.00
6.93
0.00
100.00
235,966.34
6.45
2000
BUDGET
Diem
HOUSEKEEPING SERVICES
Salaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Replacements
Equipment - Repairs & Main!.
Education & Training
Attend. Costs - Mtgs., Conv.
Other: Miscellaneous
Total Housekeeping
Budget Per
DESCRIPTION
2001
BUDGET
46,406.35
10,905.49
63,200.00
5,400.00
0.00
17,500.00
0.00
500.00
-
500.00
-
600.00
0.00
145,011.84
127,276.00
3.97
3.64
4.58
Per Diem
Budget
DËSCRIPTION
2001
BUDGET
381,218.84
78,149.86
9,000.00
12,000.00
1,500.00
9,500.00
0.00
700.00
100.00
300.00
492,468.70
13.49
homes01
TL 2001
20f4
Diem
Per
CODE
-
F 001
F 002
F 003
F004
F 005
F 006
F 008
F 009
F 010
F011
CODE
F 017
F 018
F 019
F 020
F 021
·F 022
F024
F 026
F 028
F 029
F 032
F 033
CODE
F 034
F 035
F 036
F 037
F 038
F 039
F 041
F042
F 044
F045
F049
-
-
4/15/01
10:43 AM
2000
ACTUAL
170,389.00
38,583.00
13.00
18,047.00
0.00
14,882.00
0.00
0.00
2000
BUDGET
168,279.31
40,387.03
400.00
16,300.00
3,000.00
7,000.00
-
250.00
250.00
(j~i~'(,
2000
ACTUAL
43,276.00
11,603.00
42,132.00
17,837.00
0.00
15,849.00
0.00
0.00
405.00
1,089.00
(4,915.00}
75,692.36
18,923.09
24,000.00
15,000.00
10,000.00
15,000.00
8,000.00
250.00
100.00
600.00
0.00
167,565.45
BUILDING & PROPERTY
OPERA nONS & MAINTENANCE
Salaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Replacements
Equipment - Maintenance
Education & Training
Other: Miscellaneous
Other: Travel/transportation
Expenditure Recoveries
Total Building Property
Operations & Maintenance
",,'I;>,-jO,~.
t{~:n}'--
~'.~!Þ\
2000
ACTUAL
374,204.00
94,485.00
10,047.00
13,158.00
0.00
12,535.00
0.00
20.00
150.00
-
74.00
-
504,1)73.00
14.45
2000
BUDGET
345,664.74
96,786.13
8,000.00
12,000.00
0.00
0,000.00
2,000.00
700.00
100.00
300.00
475,550.87
12.99
1
DietaryServices
Budget
DIETARY SERVICES
Saiaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Replacements
Equipment - Maintenance
Education & Training
Other: Miscellaneous
Other:Travel/transportation
Total
Elgin County Homes Budget 200~
Terrace Lodge
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
63,944.24
14,387.45
69,300.00
32,000.00
6,500.00
1,200.00
100.00
100.00
100.00
(10,000.00)
56,309.00
17,529.00
62,887.00
28,167.00
4,515.00
241.00
0.00
0.00
0.00
Q,536.00
55,893.71
16,209.18
69,300.00
24,000.00
8,000.00
1,200.00
500.00
-
100.00
-
250.00
LAUNDRY & LINEN SERVICES
Salaries
Benefits
Purchased Services
ncontinence Supplies
Laundry Supplies
Equipment - Replacements
Equipment - Maintenance
Education & Training
Other: Miscellaneous
Expenditure Recoveries
Total
(10,850.00
F 050
F 051
F052
F 053
F 054
F 056
F058
F 059
F061
F 065
F 066
çr¡;IP7\
{t,g,,·
('-\,
177,631.69
4.87
166,112.00
4.76
164,602.69
4.50
Laundry Services
Budget
Diem
Per
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
GENERAL & ADMINISTRA TIVE
Salaries
Benefits
101,736.54
18,821.26
3,000.00
4,800.00
4,000.00
0.00
7,200.00
0.00
400.00
3,000.00
1,500.00
2,000.00
0.00
250.00
1,:200.00
0.00
0.00
147,907.60
4.05
92,946.00
16,864.00
7,202.00
5,243.00
74,782.00
0.00
6,792.00
0.00
0.00
2,236.00
2,081.00
0.00
411.00
(7.00)
1,909.00
1,145.00)
(8,907.00
200,407.00
5.74
1 00,206.68
23,048.00
1,000.00
3,500.00
5,000.00
500.00
6,792.00
250.00
400.00
4,500.00
1,500.00
2,000.00
100.00
500.00
1,500.00
0.00
0.00
Purchased Services
Supplies
Equip. & Furn. - Replacements
Equip. & Furn. - Maintenance
Médical Director
Licence Fees & Dues
Accreditation Fees
Association Memberships
Education & Training
Attend. Costs - Mt9S., Conv.
Honorariums & Donations
Other: Miscellaneous
Other: Travel & transportation
Other: Resident Clothing
Expenditure Recoveries
Total
F 067
F 068
F 069
F 075
F 077
F 079
F 080
F 081
F 083
F 084
F 085
F 086
F 087
F 088
F 089
F 090
F 092
F 093
~¿~~/~,
150,796.66
4.12
Administrative
Budget Per
DESCRIPTION
General
Diem
2001
BUDGET
2000
ACTUAL
2000
BUDGET
CODE
183,200.00
10,000.00
193,200.00
5.29
1,394,710.73
138,873.00
13,136.00
152,009.00
4.35
1,392,490.00
139,731.00
19,000.00
nications
Total Facility Costs
FACILITY COSTS
Utilities
Commu
F 094
F 096
F 109
158,731.00
4.34
1,353,215.23
Per Diem
TOTAL OTHER ACCOMMODATION
Budget
38.21
37.96
39.88
36.97
36.75
Budget Per Diem
Ministry Per Diem
homes01
TL 2001
30f4
4/15/01
10:43 AM
Elgin County Homes Budget 200~
Terrace Lodge
('(,"i;¡ SUMMARY
<.h'.'I;~·:;;
.,':~,:~.¡'.'" Nursing & Personal Care 1,734,662.47 1,684,810.00 1,782,922.21
(-'
I
Program & Support 167,109.02 184,260.00 182,500.50
Raw Food Costs 187,000.00 172,285.00 187,000.00
Other Accommodation 1,353,215.23 1,392,490.00 1,394,710.73
TOTAL 3,441,986.72 3,433,845.00 3,547,133.43
Per Diem 94.04 98.33 97.18
Salaries 2,197,830.88 2,192,685.00 2,320,571.68
Benefits 578,132.84 509,613.00 500,359.75
Operations 652,973.00 723,686.00 713,202.00
Staff Development 9,750.00 3,611.00 10,000.00
Travel 3,300.00 4,250.00 3,000.00
Other 0.00 0.00 0.00
Total Expenditures 3,441,986.72 3,433,845.00 3,547,133.43
Grants (1,713,579.37) (2,007,424.38) (1,894,271.24)
Other Revenues 11,395,228.63) (1,411,281.62) (1,429,209.60)
- Total Revenues (3,108,808.00) (3,418,706.00) (3,323,480.84)
Net to County 333,178.72 15,139.00 223,652.59
-
homes01
4/15/01 TL 2001
10:43 AM 40f4
Elgin County Homes Budget 2001
Bobier Villa
2000 Proposed
based on 100% occul'.ancv = 20862
89.92
1999 Actuals
19912
Days
REVENUES
Forecast Resident
Per Diem
,453.20
.60
.85
,933,200.60
0.00
17.220.00
~.804.45
721
29,291
,280,771
1
89.63
1,864,752.15
(6,444.00)
17,220.00
51,804.00
596,298.00
1,286,469.79
Level of Care
Less Base Constraint
Add Pay Equity
Add Structural CompHance Premium
Resident Revenue - basic
Resident Revenue - Preferred 50%
Provlnciai Subsidy
1
2,031,516.65
1,945,347.79
Total Revenue
2.507,863.52
(476,346.87
2,402,490.00
1457,142.21
Expenditures
115.04
4.90
5.42
60.40
44.32
2001bud1
BV01REV
89.92 (biendec Per Diems Budget
4.93 Program & Support:
4.38 Raw Food:
43.49 Nursing & P. Care:
37.12 Other Accommodation:
Per Diems: Ministry
Program & Support:
Raw Food:
Nursing & P. Care:
Other Accommodation:
Net Count:,' EXl'.enditure
4/15/01
10:12AM
~... -
.::"\.:'.:>,,r "\.
;k~l~i \
Elgin County Homes - 200~ Budget
Bobier Villa
DESCRIPTION
CODE
2001
BUDGET
76,616.48
16,855.63
1 0,000.00
5,000.00
1,000.00
500.00
0.00
2,000.00
1,500.00
2000
ACTUAL
78,653.00
17,462.00
8,340.00
14,286.00
0.00
1,935.00)
(597.00)
1.071.00
147.00
661.00
476.00
2000
BUDGET
73,743.01
18,092.90
11,200.00
3,700.00
2,000.00
100.00
100.00
1,500.00
1,200.00
PROGRAM & SUPPORT
Salaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Replacements
Equipment - Maintenance
Program Raw Food Costs
Education & Training
Other: Miscellaneous
Other: Travel/transportation
100.00
500.00
10.000.001
100.00
500.00
-
10,000.001
104,072.11
5.00
5.00
13,087.001
105,477.00
5.39
102,235.91
4.90
4.86
Ex¡¡enditure Recoveries
TOTAL PROGRAM & SUPPORT
Budget Per Diem
Ministry Per Diem P & S
D 001
D 002
D 003
D 004
D 005
D 006
D 008
D 009
D 010
D 012
D 014
D 016
D 017
Raw Food
Raw Food
115,000.00
(2,000.00
116,256.00
(9.610.00)
115,000.00
(2.000.001
Expenditure Recoveries
TOTAL RAW FOOD
E 001
E 002
E 003
113,000.00
5.43
4.38
106,646.00
5.45
113,000.00
5.42
4.38
Budget Per Diem
Ministty Per Diem Raw Food
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
1,000,123.96
205,025.41
(5.000.00)
944,103.00
200,977.00
0.00
958,000.00
223,412.50
(5,000.00
NURSING & PERSONAL CARE
Direct Care
Salaries
Benefits
Expenditure Recoveries
C 001
C 002
C 004
1,200,149.37
53,202.24
9,576.40
5,000.00
14,000.00
4,000.00
6,000.00
0.00
2,000.00
500.00
500.00
94,778.64
1,145,080.00
1,176,412.50
47,554.56
12,649.51
Care
SubTotal Direct
Administration
Salaries
Benefits
52,823.00
7,758.00
8,124.00
14,288.00
0.00
5,284.00
0.00
(280.00
855.00
2,055.00
6,000.00
11,500.00
0.00
3,000.00
1,000.00
1,300.00
300.00
Purchased Services
Medical & Nursinfl Supplies
Equipment - New
Equipment - Replacements
Equipment - Maintenance
Education & Training
Miscellaneous
Other:
Other:
C 006
C 007
C 008
C 009
C 010
C011
C013
C014
C 016
C 017
400.00
-
83,704.07
Travel/transportation
SubTotal Administration
1,294,928.01
62.24
45.93
90,907.00
1,235,987.00
63.15
1,260, 116.57
60.40
44.33
TOTAL NURSING & PERSONAL
Budget Per Diem
Ministrv Per Diem
('\
homes01
BV 200
1014
4/15/01
10:51 AM
Elgin County Homes - 200~ Budget
Bobier Villa
DESCRIPTION
CODE
2001
BUDGET
153,718.87
26,132.21
450.00
18,000.00
1,000.00
0.00
100.00
100.00
2000
ACTUAL
149,082.00
23,875.00
93.00
19,098.00
657.00
-
0.00
-
0.00
-
231.00
193,036.00
9.87
2000
BUDGET
137.389.63
27,477.93
700.00
13,000.00
2.850.00
300.00
50.00
500.00
182,267.56
8.74
HOUSEKEEPING SERVICES
Salaries
Benefits
Purchased Services
Supplies
Equipment - Replacements
Equipment - Repairs & Main!.
Education & Training
Other: Miscelianeous
Total Housekeeping
Budget Per
DESCRIPTION
F 001
F 002
F 003
F004
F 006
F 008
F 009
F 011
æ~\0
~~~(;:tf
/~
199,501.08
9.59
Diem
2000
BUDGET
CODE
2001
BUDGET
2000
ACTUAL
39,206.35
8,037.30
53,200.00
7,870.00
22,500.00
0.00
-
500.00
-
0.00
-
500.00
350.00
0.00
37,931.00
5,849.00
47,943.00
12,636.00
16.308.00
0.00
175.00
0.00
395.00
0.00
147.00
43.845.78
9.207.61
38,000.00
6.000.00
2.795.33
4,000.00
300.00
300.00
250.00
300.00
0.00
104,998.72
BUILDING & PROPERTY
OPERA nONS & MAINTENANCE
Saiaries
Benefits
Purchased Services
Supplies
Equipment - Repiacements
Equipment - Maintenance
Education & Training
Attend. Costs - Mtgs., Conv.
Other: Miscellaneous
Other: Travel/transportation
Expenditure Recoveries
Total Building Property
O )erations & Maintenance
F 017
F 018
F 019
F 020
F 022
F 024
F 026
F 027
F 028
F 029
F 032
F 033
~t~r'
132,163.65
121,384.00
6.35
6.20
5.03
Diem
Per
Budget
CODE
2001
BUDGET
249,821.76
51,213.46
2,200.00
9.500.00
2,250.00
3,265.00
250.00
-
600.00
-
0.00
-
200.00
2000
ACTUAL
239,726.00
49,444.00
1,045.00
12,602.00
0.00
0.00
0.00
0.00
0.00
0.00
387.00
11
1
2000
BUDGET
246,032.14
59,047.71
2,200.00
9,200.00
2,200.00
2,600.00
250.00
500.00
-
100.00
-
200.00
-
300.00
DESCRIPTION
DIETARY SERVICES
Salaries
Benefits
Purchased Services
Supplies
Equipment - New
Equipment - Repiacements
Equipment - Maintenance
Education & Training
Attend. Costs - Mtgs, Conv.
Other: Miscellaneous
Other: Traveiltransportation
Total
F 034
F 035
F 036
F 037
F 038
F 039
F 041
F042
F043
F 044
F 045
F 049
300.00
-
319,600.22
15.36
304,314.00
15.55
322,629.85
15.46
Dietary Services
Diem
Budqet Per
homes01
BV 2001
20f4
4/15/01
10:51 AM
Elgin County Homes - 200~ Budget
Bobier Villa
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
43,129.68
10,135.47
39,000.00
22,000.00
5,000.00
500.00
100.00
100.00
100.00
(1,200.00
118,865.15
5.71
38,031.00
10,095.00
44,029.00
24,550.00
4,160.00
0.00
0.00
0.00
0.00
(618.00
120,247.00
6.15
42,381.41
11,019.17
39,000.00
20,440.48
7,800.00
0.00
100.00
50.00
100.00
(3,480.00
117,411.06
5.63
LAUNDRY & LINEN SERVICES
Salaries
Benefits
Purchased Services
Incontinence Supplies
Laundry Supplies
Equipment - Replacements
Equipment - Maintenance
Education & Training
Other: Miscellaneous
Expenditure Recoveries
Total Laundry Services
F 050
F051
F 052
F 053
F054
F 056
F 058
F059
F 061
F 065
F 066
~~~~~
"("
Diem
Per
Budget
2001
BUDGET
2000
ACTUAL
2000
BUDGET
DESCRIPTION
CODE
74,002.74
13,530.56
2,000.00
3,000.00
6,000.00
0.00
4,100.00
0.00
1 ,500.00
2,000.00
1 ,500.00
0.00
0.00
300.00
1 ,300.00
0.00
0.00
109,233.30
5.25
0.00
331.00
41.00
,730.00
,579.00
(88.00)
109,198.00
5.58
68,293.00
13,434.00
10,757.00
2,403.00
4,016.00
0.00
3,871.00
0.00
0.00
1 ,725.00
1.106.00
1
1
65,764.72
15,128.88
1,600.00
2,000.00
6,000.00
300.00
3,875.00
250.00
400.00
2,675.00
300.00
750.00
100.00
200.00
1,300.00
0.00
0.00
GENERAL & ADMINISTRA TIVE
Salaries
Benefits
Purchased Services
Supplies
Equip. & Furn. - Replacements
Equip. & Furn. - Maintenance
Medical Director
Licence Fees & Dues
Accreditation Fees
Association Memberships
Education & Training
Attend. Costs - Mtgs., Conv.
Honorariums & Donations
Other: Miscellaneous
Other: Travel/transportation
Other: Resident Clothing
Expenditure Recoveries
Total
F 067
F 068
F 069
F075
FOn
F 079
F 080
F 081
F 083
F 084
F 085
F 086
F 087
F 088
F 089
F 090
F 092
F 093
100,643.60
4.82
Administrative
Budget Per
DESCRIPTION
General
Diem
2001
BUDGET
2000
ACTUAL
2000
BUDGET
CODE
FACILITY COSTS
Utilities
Communications
107,000.00
9,500.00
116,500.00
5.60
995,863.40
96,672.00
9,529.00
106,201.00
5.43
954,380.00
88,000.00
8,600.00
96,600.00
4.63
924,550.79
Total Facility Costs
Per Diem
TOTAL OTHER ACCOMMODATION
Budget
F094
F 096
F 109
47.87
37.96
48.76
44.44
36.75
Budget Per Diem
Ministry Per Diem
homes01
BV 2001
3014
4/15/01
10:51 AM
Elgin County Homes - 200Ø Budget
Bobier Villa
. SUMMARY
Nursing & Personal Care 1,260,116.57 1,235,987.00 1,294,928.01
Program & Support 102,235.91 105,477.00 104,072.11
Raw Food Costs 113,000.00 106,646.00 113,000.00
Other Accommodation 924,550.79 954,380.00 995,863.40
TOTAL 2,399,903.27 2,402,490.00 2,507,863.52
Per Diem 115.04 122.75 120.54
Salaries 1,614,711.25 1,608,642.00 1,689,822.08
Benefits 376,036.21 328,894.00 340,506.44
Operations 401,505.81 458,763.00 468,285.00
Staff Development 4,850.00 1,368.00 6,300.00
Travel 2,800.00 4,823.00 2,950.00
Other 0.00 0.00 0.00
Total Expenditures 2,399,903.27 2,402,490.00 2,507,863.52
Grants (1,244,668.63) (1,312,229.68) (1,280,771.85)
Other Revenues (700,408.79) (721,722.47\ (750,744.80)
Total Revenues . (1,945,077.42\ (2,033,952.15\ (2,031,516.65'
Net to County 454,825.85 368,537.85 476,346.87
í\
I
homes01
BV 2001
40f4
4/15/01
10:51 AM
·...(f.0X,r-"
,·^·,'~>·'r
"~i::;'-j.' '.
2000 2000 2001 % INCREASEI
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 2000 BUDGET
SALARIES $0.00 $0.00 $0.00
BENEFITS $0.00 $0.00 $0.00
OPERATIONS $27,530.00 $26,438.00 $27,530.00
STAFF DEVELOPMENT $0.00 $0.00 $0.00
TRAVEL $0.00 $0.00 $0.00
OTHER $0.00 $0.00 $0.00
SUBTOTAL $27,530.00 $26,438.00 $27,530.00
GRANTS $0.00 $0.00 $0.00
OTHER REVENUES $0.00 $0.00 $0.00
. $27,530.00 $26,438.00 $27,530.00
TOTAL 0.00
COUNTY OF ELGIN
AGRICULTURAL
2001 PROPOSED BUDGET
."",
---~$'
., .
)
(~~
)
P'>.
t:7]ë,'~'C
",y..,-.
"" ì
/
COUNTY OF ELGIN
Agriculture
Budget Comparison
For The Year Ending December 31.2000
~~~,r--,
(
%OF
BudQet
Variance
-0
1.092
YTD
Actual
25.380
1,058
YTD
Bud~
25,380
2,150
Total
Bud~
25,380
2,150
Contract Enforcement
Vehicle Maintenance
;,(f~Y·-'
r-'
COUNTY OF ELGIN
ELGIN COUNTY PIONEER MUSEUM
2001 Proposed Budget
~}ir:.
"""""'~
'~~,~>;,.-"
,
,
%
Change
2!!J)Q 2Q.01 Cha nge
A!;1J.I.aI Preliminary Fav/(Unfav)
2!!J)Q
Budget
o
o
o
o
2,000
(100)
o
1,900
5,000
5,000
250
1,000
6,500
500
2,500
20,750
5,486
5,202
240
419
6,674
319
1,359
19,699
5,000
5,000
250
1,000
4,500
600
2,500
18,850
REVENUES
Province of Ontario
Grants
Rental Income
Donations
Other Revenue
Memberships
Admissions
TOTAL REVENUE
,500
800
o
o
200
o
o
o
o
o
o
o
500
3,000
1
50,000
10,000
2,500
700
750
800
2,000
1,200
2,500
2,500
3,500
500
6,000
82,950
48,001
9,557
1,733
688
647
1,178
1,717
1,316
2,557
3,221
3,056
1,000
5,203
79,874
48,500
9,200
2,500
700
550
800
2,000
1,200
2,500
2,500
3,500
500
5,500
79,950
owances
Casual Wages & Benefits
Membership Fees
Travel & Mileage
Professional Development
Advertising
Events
Curatorial
Office Supplies
Repairs & Maintenance
Miscellaneous
Utilities
TOTAL EXPENSES
Salaries
Benefits & AI
fJ¡7JY-"",
\:i;,fd "
"'-'~.'
1.80%
1,100.00
62,200.00
60,175.00
61,100.00
COUNTY GRANT
(-\,
4/15/01
museum01
COUNTY OF ELGIN
Elgin County Pioneer Museum
Budget Comparison
The Year Ending December
For
%OF
BudQet
Variance
2000
YTD
Actual
31
YTD
BudQet
Tota
BudQet
486
202
(10)
(81)
2,229
(260)
1,074)
1,491
5,486
5,202
240
919
6,729
340
1,426
20,341
5,000
5,000
250
1,000
4,500
600
2,500
18,850
5,000
5,000
250
1,000
4,500
600
2,500
18,850
REVENUES
Province of Ontario
Grants
Rental Revenue
Donations
Other Revenue
Memberships
Admissions
TOTAL REVENUES
499
(357)
767
12
(97)
(378)
283
(116)
(57)
(721)
444
(492)
297
83
48,001
9,557
1,733
688
647
1,178
1,717
1,316
2,557
3,221
3,056
992
5,203
79,867
48,500
9,200
2,500
700
550
800
2,000
1,200
2,500
2,500
3,500
500
5,500
79,950
48,500
9,200
2,500
700
550
800
2,000
1,200
2,500
2,500
3,500
500
5,500
79,950
EXPENDITURES
Salaries & Wages
Benefits
Casuai Wages & Benefits
Membership Fees
Travel & Mileage
Professional Development
Advertising
Events
Curatorial
Office Supplies
Repairs & Maintenance
Miscellaneous
Utilities
TOTAL EXPENDITURES
~~~;{~--\,
-;-,,",
97.42%
1,574
59,526
61,100
100
6
COUNTY GRANT
2000 2000 2001
BUDGET ACTUAL PROPOSED %CHANGE
$864,661.00 $862,987.00 $797,000.00
$129,700.00 $140,663.00 $128,000.00 16%
$35,000.00 $28,994.00 $30,000.00
$1,029,361.00 $1,032,644.00 $955,000.00
$190,000.00 $172,915.00 $190,000.00
$15,000.00 $16,018.00 $17,000.00
$9,000.00 $13,548.00 $10,000.00
$2,000.00 $2,132.00 $2,500.00
$500.00 $0.00 $500.00
$216,500.00 $204,613.00 $220,000.00
$1,000.00 $106.00 $3,000.00 Microf. Readers
$9,000.00 $9,922.00 $11,000.00
$1,000.00 $0.00 $900.00
$6,500.00 $6,205.00 $6,800.00
$5,000.00 $4,543.00 $6,000.00
$26,000.00 $26,658.00 $28,000.00
$48,500.00 $47,434.00 $55,700.00
$18,000.00 $18,000.00 $18,000.00
$9,678.34 $11,922.37 $12,000.00
$9,300.00 $9,300.00 $11,600.00
$35,000.00 $35,000.00 $35,000.00
$5,664.15 $5,700.00 $5,664.15
$13,680.00 $12,000.00 $24,000.00
$8,313.00 $6,929.92 $8,313.00
$7,448.00 $7,448.00 $7,448.00
$3,857.00 $3,857.00 $3,857.00
$6,216.00 $6,216.00 $6,216.00
$8,757.00 $8,757.00 $8,757.00
$125,913.49 $125,130.29 $140,855.15
2001 PRELIMINARY BUDGET
DRAFT
Elgin County Library
~
"""(\
. I
Personnel Costs:
Salaries and Wages
Benefits
Salaries/Benefits - Comm. Access
Collection Expenses:
Collection Purchases
Collection Processing
Periodicals & Subscriptions
Shipping
Bookbinding
Overhead Expenses:
Mis. Repairs & Main!.
Furniture & Fixtures
Copyright
.J."'¡;.ÞAssociation Fees/Memberships
'(till .jok Van Maintenance & Fuel
Telephone - Branches
Leases:
Aylmer
Bayham
Belmont
DuttonlDunwich
Port Burwell
Port Stanley
Rodney
Shedden
Springfield
Vienna
West Lome
2000 2000 2001
BUDGET ACTUAL PROPOSED
Library Services
Supplies $13,000.00 $22,628.00 $18,000.00
Photocopies (O.E.) $2,000.00 $1,388.00 $2,000.00
Programs $6,000.00 $6,000.00 $8,000.00
Advertising $900.00 $446.00 $900.00
Miscellaneous Expenses $250.00 $371.00 $1,000.00 (Bus Trip)
Meals $1,200.00 $1,760.00 $2,000.00
Travel & Mileage $5,000.00 $4,614.00 $6,000.00
Professional Development $7,000.00 $5,247.00 $7,000.00
$35,350.00 $42,454.00 $44,900.00
Capital Budget:
Microfiim Readers $30,700.00 $30.403.61
Aylmer Library - Renovations to Lay-out $9,300.00 $29,055.39
$40,000.00 $59,459.00
TOTAL EXPENDITURES $1,495,624.49 $1,511,734.29 $1,416,455.15
,;¡¡/----evenue:
,:;:~,t;",. " . . $102,352.00 $116,739.00 $102,352.00
",~y . rov¡nclcal Grant
Other Revenue $20,000.00 $22,391.00 $20,000.00
CAP. Funding $35,000.00 $28,318.00 $30,000.00
TOTAL REVENUE
$157,352.00 $167,448.00 $152,352.00
COUNTY CONTRIBUTIONS $1,338,272.49 $1,344,286.29 $1,264,103.15
('
COUNTY OF ELGIN
Elgin County Library
Budget Comparison
For The Year Ending December 31
%OF
Budaet
Variance
2000
YTD
Actual
YTD
Budaet
Total
Budaet
C!~
''''''''''r''\
';:~:i:':"r .
11,770
(10,963)
6,006
6,613
852,891
140,663
28,994
,022,548
864.661
129,700
35,000
.029.361
864,661
129,700
35,000
1 ,029,361
Personnel Costs
Salaries & Wages
Benefits
Salries & Benefits Subsidized
14,733
(1,018)
(4,548)
(132)
500
9,536
175,267
16,018
13,548
2,132
o
206,964
190,000
15,000
9,000
2,000
500
216.500
190,000
15,000
9,000
2.000
500
216,500
Collection Expenses
Collection Purchases
Collection Processing
Periodicals & Subscriptions
Shipping
Bookbinding
894
(922)
1,000
295
457
658)
,065
106
9,922
o
6,205
4,543
26,658
47,435
1,000
9,000
1,000
6,500
5.000
26,000
48,500
1,000
9,000
1,000
6,500
5,000
26.000
48,500
Overhead Expenses
Repairs & Maintenance
Furniture & Fixtures
Equipment & Main!. Contracts
Assoc. Fees & Memberships
Book Van Main. & Fuel
Telephone - Branches
3,239
(9,628)
612
o
454
(121)
(560)
386
1,753
7,104
122.674
22,628
1,388
6,000
446
371
1,760
4,614
5,247
42.454
125.913
13,000
2,000
6,000
900
250
1,200
5,000
7,000
35,350
125,913
13,000
2,000
6,000
900
250
1,200
5,000
7,000
35,350
Leases
Library Services
Office Supplies
Photocopies
Programs
Advertising
Miscellaneous
Meals
Travel & Mileage
Professional Development
,·f;'5·Y'---"\
(¡;:'F,,~,~ '.
""f~,>'
19.459
59.459
40,000
40,000
Capital
5,911
14,387
2,391
(6,682)
,501,535
116,739
22,391
28,318
1,495,624
102,352
20,000
35,000
1.495.624
102,352
20,000
35,000
Total Expenditures
Reveune
Provincial Grant
Other revenue
CAP. Funding
10,097
4.
167.449
7
157,352
7
157,352
7
Total Revenue
County Contribution
2001 PRELIMINARY BUDGET
FIRST DRAFT
ARCHIVES· ELGIN COUNTY LIBRARY
rB~,
<':;1{€i:
!~:
2J!J)1
BUDGET
2.QJ!.Q
ACTUAL
BUDGET
$85,000 Archivist(9moths)
$13,000 15%
$98,000
Personnel Costs
Wages
Benefits
$25,000
$5,000
$300
$30,300
Collection Expenses
Collection Purchases
Coilection Processing
Shipping
Overhead Expenses
Furniture & Fixtures
$1,000
$500
$200
$1,700
Equipment
Memberships
Repairs & Maintenance
$5,000
$200
$400
$400
$500
$100
$6,600
$3,400
Archives Services:
Supplies
Advertising
Meals
Trave'
Staff Dev./Training
Mlsceilaneous
$130,032
(65,000)
$65,032
$3,400
$3,400
TOTAL EXPENDITURES
Transfer from Reserve
2001 Budget Request
Page
Credits
-
0.00
3,407.40
Date: Monday, April 16, 2001 8:46AM COUNTY OF ELGIN
Trial Balance - Report (GLTRLR1) Trial Saiance as of 12/31/00
Include Accounts With No Activity [N] Sorted By [Accôunt No..
~ Include Adjustments [N]
\;ì:Wì9 For Year [2000] Period [12J
. " (---'\ From Account No. [] To [ZZZZZZZZZZZZZZZ7777777ZZ77777777ZZZZzLZZZZZZZ]
From Account Group [Current assets] To [Other]
from Department [185] To [185J
Account Number Description Debits
-
5830-185 Office Supplies 3.407.40
Total: 3,407.40
Amount Out Of Balance: -
Net Income (Loss) for Accounts Listed: 3,407.40
account printed
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2000 2000 2001 % INCREASE!
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 2000 BUDGET
SALARIES - STAFF $29,308.00 $39,141.00 $30,181.00
BENEFITS - STAFF $3,997.00 $4,116.00
SALARIES - DEPUTY CLERK $7,094.00 $7,306.00
BENEFITS - DEPUTY CLERK $1,064.00 $1,095.00
SALARIES - COMMITTEE $11,187.00 $9,394.00 $10,052.00
OPERATIONS $2,950.00 $2,435.00 $2,950.00
STAFF DEVELOPMENT $3,000.00 $131.00 $3,000.00
TRAVEL $1,400.00 $991.00 $1,300.00
OTHER . $0.00 $0.00 $0.00
SUBTOTAL $60,000.00 $52,092.00 $60,000.00
GRANTS $0.00 $0.00 $0.00
OTHER REVENUES ($60,000.00) ($57,350.00) ($60,000.00)
TOTAL $0.00 ($5,258.00) $0.00 0.00
COUNTY OF ELGIN
LAND DIVISION
2001 PROPOSED BUDGET
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COUNTY OF ELGIN
land Division
Budget Comparison
For The Year Ending December 31. 2000
~
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,
%OF
Budç¡et
Variance
2,322
1,793
409
2,869
o
19
353
143
(2,650)
5,25
YTD
Actual
39,141
9,394
991
131
150
281
1,647
357
(57,350)
5,
et
41;"463
11,187
1,400
3,000
150
300
2,000
500
(60,000)
YTD
Bud
Tota
Budget
41 ,463
11,187
1,400
3,000
150
300
2,000
500
(60,000)
Staff - Salaries & Benefits
Committee - Salaries
Travel
Professional Development
Memeberships
Subscriptions
Office Supplies
Miscellaneous
Fees
f~~
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2000 2000 2001 % INCREASEI
BUDGET ACTUAL PROPOSED DECREASE TO
BUDGET 2000 BUDGET
SALARIES $33,670.00 $33,743.00 $9,575.00
BENEFITS $5,050.00 $4,951.00 $1,440.00
OPERATIONS $1,400.00 $1,846.00 $4,750.00
STAFF DEVELOPMENT $500.00 $420.00 $1,000.00
TRAVEL $2,000.00 $1,920.00 $2,250.00
OTHER
SUBTOTAL $42,620.00 $42,880.00 $19,015.00
.
OTHER REVENUES ($2,400.00) ($3,720.00) ($1,200.00)
TOTAL $40,220.00 $39,160.00 $17,815.00 -55.71
COUNTY OF ELGIN
EMERGENCY MEASURES
2001 PROPOSED BUDGET
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2000
Emergency Measures
Budget Comparison
For The Year Ending December 31
'10 OF
Budç¡et
Variance
(73)
99
80
80
(243)
464
(563)
(104)
1.320
YTD
Actual
33,743
4,951
1,920
420
993
186
563
104
(3,720)
YTD
Budget
33,670
5,050
2,000
500
750
650
o
o
(2,400)
Tota
Budget
33,670
5,050
2,000
500
750
650
o
o
(2,400)
Salaries & Wages
Benefits
Travel
Professional Deveiopment
Office Supplies
Advertising
Furniture & Fixtures
Miscellaneous
Revenue
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141 001
THOMAS
OF sr
CITY
+519 633 9019
09
.
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FAX
facsim
TRANSMIT
11:06
rUE
02/20/01
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Laura DeVrieze, Deputy Treasurer
From:
Linda Veger
To:
including this cover sheet.
Fax: 631-4297
County of Elgin
Of:
1,
Pages
February 20, 2001
Date:
as
Ontario Works is
Operating Budget
At the moment, preliminary budget estimates for the County's share of2001
follows
Employment
j'-lq(",Lji-/D ,9,11)(,,'I-'f
$2,306,261 plus admin of $230,626
'1,-/, M~ S,'{-ð'Î'
$88,610 plus admin of$8,86l
13¡o¡5;;J-() 13),O'~
$1,376,045 plus admin of$137,605
éJ5'7, 1i>{ ;1{,111
$270,654 plus admin of $27,066
Preliminary Budget Estimates· 2001
Income Maintenance
Social Housing
Re:
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an
is
Childcare
These figures include a 5% contingency as specifIed in the Consolidation Agreement which
administrative change from last year.
Ihe de.k of..
laura D.Vri...., C.A.
Deputy Trea.urer
City of 51. Thoma.
P.O. Box 520
51. Thoma.. ON NSP 3V7
519-631-1680 ex! 102
Fax: 519-<133-9019
From
c{\
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'~þ'
COUNTY OF ELGIN
GRANTS
2001 Budget Request
~
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'~\¡5.8 (__'"
,
2000 Final year.
No amount specified.
to date.
received to date.
Already approved
No requst received
No request
Proposed
2001
3,000
3,000
3,000
5,000
2,000
2,000
2,000
2000
3,000
3,000
3,000
5,000
2,000
20,000
2,000
2,000
2,000
2,000
500
To be paid over five years approved 2000
Final installment
20,000
10,000
25,000
5,000
10,000
25,000
38,000
1 Shedden Agricultural Society
2 Wallacetown Agricultural Society
3 Rodney-Aldborough Agricultural Society
4 Aylmer & East Elgin Agricultural Society
5 Elgin 4-H Association
Fanshawe College
6 Tillsonburg & District Multi-Service Centre
7 Quad County Support Services
8 Millennium Seniors Picnic
VON
St. Thomas React
9 St. Thomas - Elgin Art Gallery
10 St. Thomas Elgin YMCA
11 St. Thomas Elgin Friends of the Games
Four Counties Health Services
in 2001
specified.
No request
No amount
Requested two installments, $50,000 each year
15,000
50,000
20,000
160,000
12 Childrens Safety Village
13 Old St. Thomas Church Restoration Trust
14 West Elgin Community Health Centre
15 CASO St. Thomas - Trans Canada Trai
Total
March 27
March 27
March 27
2,000 Counci
(15,000) Counci
(20,000) Counci
127,000
122,500
Tillsonburg & District Multi-Service Centre
Old St. Thomas Church Restoration Trust
CASO St. Thomas -Trans Canada Trai
,~~%~.
March 27
March 27
March 27
Deferred
Deferred
Deferred
St. Thomas-Elgin Art Gallery
West Elgin Community Health Centre
Childrens Safety Village
Elgin County Ploughman's Association loan begins in 2002.
*
Marketing P2an 2001
st. Th~~Irmas- 6LGtN (!1)tlNTY
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2001 Budeet
Revenue
$35,550.00
$10,200.00
$ 4,000.00
County ofElgin
City of St. Thomas
Human Resources Canada
Grants
$ 8,000.00
Membership Fees
$57,750.00
Total
Expenses
$ 3,600.00
Membership Communications
$17,500.00
Advertising
$ 9,500.00
Local Event Promotion
$ 9,000.00
STETA Sponsored Events
$ 4,500.00
$ 250.00
$ 1,500.00
$ 900.00
$ 1,000.00
$ 1,000.00
Operating Expenses
Accounting! Auditor fees
Office Supplies
Telephone
Insurance
Postage
401 Info Centre Maintenance
Wages
$ 9,000.00
Students
$ 57,750.00
Total Expenses
14
Thomas-Elgin Tourist Association
St.
Toll-Free: 1-877-GO-ELGIN Phone: 1-519-631-8188 Fax: 1-519-633-1361
Email: friends@elgintourist.com Web-site: http://www.elgintourist.com
('
4,2001
April
County Council
County ofElgin
450 Sunset Drive,
St. Thomas, Ontario
N5R 5V1
Dear County Councillors;
Tourism is a key contributor to the economic development of Elgin County. The Tourist
Association was established many decades ago to build tourism in our area. The Association has
accomplished many notable successes since its inception. Through the continued support of our
members and localg.overnment, the Tourist Association will continue to build on past successes
and increase the number of visitors to this area.
Tourism in Elgin County is successfully growing through the direction of the Association
and a core group of hard working volunteers. However, the Board has recognized that it is
approaching the limit of what volunteers can sustain and continue to grow. STETA now heartily
endorses the hiring of a full-time Tourism Officer for the County of Elgin as part of the County
Administration staff to be dedicated to growing the tourism industry in Elgin County.
recommending that the members of the County Council
full-time Tourism Officer.
Enclosed is a brief proposal
commit the resources to a support a
SfiOil? r
r{JJkr¿
Carl Wilhelm-Biene
St. Thomas-Elgin Tourist
.
Thor.nas-ClginTourist Association
St.
Toll-Free: 1-877-GO-ELGIN Phór1e: 1-519-631-8188 Fax: 1-519-633-1361
Email: friends@elgintourist.com Web-site: http://www.elgintourist.com
(~~~
...'("
PREAMBLE
Tourism in Elgin County has been growing through the hard work of dedicated volunteers
and the support oflocal governments. While the Association has achieved a significant number
of successes in building a solid Ínftastructure for tourism to grow and flourish in Elgin County,
the Board also recogruzes the limitations of a volunteers.
The St. Thomas-Elgin Tourist Association endorses a strategy that would see the Elgin
County Council commit the necessary resources to hire and support a full-time Tourism Officer.
PURPOSE OF A TOURlSM OFFICER
This full-time professional will provide administrative, technical, and organizational skills
to manage and direct on-going tourism related programs and projects in Elgin County. In this
position, the Tourism Officer will work county wide in conjunction with business and tourism
advocacy groups, as well as working with regional and provincial tourism groups.
'á1~~~~
increasing the economic activity from
will work towards
Primarily, the Tourism Officer
tourism in Elgin County.
SUPERVISION
The Tourism Officer will be accountable to and subject to the general direction from the
County Administrator. Some general policies and procedures will be provided by Elgin County
Council, but this employee should be able to exercise a large amounts of discretion, independent
action, and self-supervision in the development of tourism in the area.
ROLE OF A TOURlSM OFFICER
the design and implementation of specific tourism and visitor programs
ill
Assist
·
issues and concerns.
marketing and tourism related
with the public on tourism
Assist with the promotion and implementation of
community events.
Communicates
·
·
to integrate tourism marketing and promotion
Coordinate with Elgin County Council
efforts, or to resolve problems.
·
Seek potential funding for tourism initiatives from provincial and federal government
sources.
·
(~~p
"";r'
and other groups.
assistance to tourism businesses,
Pro vides technical
·
and associated databases.
files
Maintain, update, and promote event
·
in the
technical information files.
asks questions and network to increase tourism opportunities
and maintain professional and
Survey businesses,
region
Create
·
·
and groups.
Prepare and give progress reports to interested individuals
·
associated with assigned programs and projects.
County Council meetings, committee
Complete reports
Attend meetings, board meetings of tourist groups,
meetings, and seminars as required.
·
·
(tfJi---\
!¡ig~ '
restauranteurs)
and
THE IDEAL CANDIDATE
An ideal candidate should have extensive contacts
· within the County and its member municipalities,
· within the business community (including hoteliers
· with the operators of public attractions,
· with tourism and business related consultants,
· and within the general public
The employee should be able to work efficiently with other County staff to coordinate
projects and facilitate the timely exchange of information. The candidate should have the vision
to direct tourism initiatives and programs, the experience to develop a sensible tourism business
plan and the commitment to see a plan through to implementation.
POSSIBLE SALARY EXPECTATIONS
According to Employment Canada, the average salary range for this type of position is
$47,000-$55,000 (Higher in Toronto). Members of Employment Canada have also suggested
that some funding towards the salary of this type of position may be available.
In addition to a salary, the Tourism Officer would require access to office space, a
computer, a phone, and access to administrative services. A budget to implement specific County
Council approved programs would also be necessary.
t{i~
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COUNTY OF ELGIN
INFORMATION TECHNOLOGIES
PROPOSED BUDGET
2001
!.'iiI';,,,"
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2001
PROPOSED
2000
BUDGET
ACCOUNT
110,050
16,550
13,500
49,805
41,255
56,173
30,600
4,500
15,000
337,433
103,020
15,455
13,500
31,199
50,614
82,845
21,300
4,500
15,000
337,433
Wages
Benefits
Consulting
Software
Maintenance Conracts
Hardware
Miscellaneous
Travel & Mileage
Trainin
Total
65,000
15,000
11,000
26,000
Balance in Reserve
Projects from Balance
New module - Kronos
DRA Upgrade
tÍ¡¡\~
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10,898
15,000
4,057
Projects and Expenses
licences
Software
Novell upgrade
Novell firewall
Diskeeper - for
2,500
9,000
3,625
11,000
14,830
NT workstations in branches
Maintenance Contracts
ACCPAC
Kronos
Campana
MultiLlS
Internet connection
4,500
75,000
7,944
Hardware
Printers
Replacements & upgrades
Homepage server
3,000
12,000
15,000
Miscellaneous
Cabling
Supplies - cards, cables, RAM
Lanscapes to reconfigure MultiLlS
15,000
Training
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~ \
4,500
207,854
Mileage
Total
Elgin St. Thomas Health Unit
99 Edward Street
St. Thomas
~i)
~{""'''-~
''':1f '.
ncrease deferred one year
256.932
256,932
402,395
402,395
402,395
402,395
402,395
513,469
513,469
513,469
513,469
513,469
Lease Escalations
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
May 1998 to Apri
May 1999 to Apri
May 2000 to Apri
May 2001 to Apri
May 2002 to Apri
May 2003 to Apri
May 2004 to Apri
May 2005 to April
May 2006 to April
May 2007 to April
May 2008 to April
May 2009 to April
,,-
( \
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Page 1
194,413
279,766
474.179
City of St. Thomas approximately 41 %
Lower-tier Municipalities
Last year of revenue from Province estimated as
Estimated 2001 County revenue
302.000
320,711
ACCOUNT 2000 2000 2001 PERCENTAGE
BUDGET ACTUAL PRELIMINARY DIFFERENCE
SALARIES - - 69,439
BENEFITS - - 10,416
EMERGENCY MEASURES CO-ORDINATOR SALAR - - 19.900
EMERGENCY MEASURES CO-ORDINATOR BENEF - - 2.980
ACCOMMODATION - - 17.125
OPERATIONS - - 15,000
PROSECUTORIAL - - 25.000
ADJUDICATION AND PROSECUTORS (PART 3) - - 22,000
TRANSLATOR - - 1,000
MISCELLANEOUS - - 500
FURNITURE & FIXTURES - - 500
STAFF DEVELOPMENT - - 1,000
TRAVEL - WITNESS - - 2,250
SUB-TOTAL 0 0 187,110
GROSS REVENUES - - 680,000
SUB-TOTAL 492,890
TRANSFERS TO MUNICIPALITIES - - 474,179
NET TO COUNTY (10%\ OF EXPENDITURES 0 0 18,711
COUNTY OF ELGIN
PROVINCIAL OFFENCES
2001 PRELIMINARY BUDGET
:::.1'£},,\
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Provir,_.dl Offences
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2001
PROPOSED
BUDGET
SALARIES $89,339.00
BENEFITS $13,396.00
OPERATIONS $81,125.00
STAFF DEVELOPMENT $1,000.00
TRAVEL $2,250.00 .
OTHER
SUBTOTAL $187,110.00
REVENUE ($680,000.00)
TRANSFERS TO MUNICIPALITIES $474,179.00
TOTAL ($18,711.00)
COUNTY OF ELGIN
PROVINCIAL OFFENCES
2001 PROPOSED BUDGET
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Office of the Clerk
P. O. Bo, 520. City Hall
St. Thomas. Ontario N5P 3V7
Telephone: (519) 631-1680 E,UOO
Fax: (519) 633-9019
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Peter J. Leack, M.P.A.
City Clerk
('0J0
Thomas
Corporation of the City of St.
2001
March 21 st,
200'
Mr. Mark McDonald, CAO
County of Elgin
450 Sunset Drive
Ontario
~}'''')
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St. Thomas,
N5R5Vl
erations
o
Act
Offences
Provincial
2001 Bud!!et -
Re:
Dear Mr. McDonald:
Please be advised that the Council of the City of St. Thomas passed the following resolution
pertaining to the 2001 Budget for the Provincial Offences Act Operations
Act
Offences
the Provincial
"
"THAT: We approve the 2001 budget estimates of
operations with the City's share of net revenue of$l
94,413.00
have any questions, please advise.
Should you
P Leack
City Clerk
/mlv
pc
1. DeVrieze, Deputy City Treasurer
Mrs
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DRAFT)LAND AMBULANCE
APPROVED COST FUNDING FORM
MUNICIPALITY IDESIGNATED DELIVERY AGENT (DDA): CORPORATION OF THE COUNTY OF ELGIN
DIRECT PROVIDER: NO
CONTRACTED PROVIDER(S): RODNEY AMBULANCE SERVICES
ST. THOMAS~ElGIN GENERAL HOSPITAL
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2001 2001
El1gible Costs for % of Net
Provo Fundlnq Operatina Cos
Column 2
$
2001
Projected
Mun¡ç¡p~ Budget
Column 1
$
AS AT FEBRUARY 05,200
8.27%
0.00%
0.00%
0.00%
1.09%
0,00%
0.00%
0.00%
0.00%
95.66%
105.02%
10.50%
115.52%
·0.31%
-15.52%
.15.83%
181,378
o
o
o
23,867
o
o
o
o
2,097,322
2,302,567
230,25,7
2,532.ã24
(6,862)
(340,251J
347,113'
181,378
o
o
o
23,867
o
o
o
o
2.097,322
2,302,567
230,257
2,532,824
(6.862)
{340.2SH
WJ13:
-7
A
A. COST SUMMARY
t VEHICLES PURCHASES· COUNTY COST
11. OPERATION, MAINTENANCE & REPAIR VEHICLES
III. PATIENT CARE EQUIPMENT & SUPPLIES
IV, PARAMEDIC STAFFING INtA..€""'''tVe"D. \..
V. SEVERANCE- COUNTY COST t:o 1..00 t
VI. PARAMEDIC TRAINING ;L..
VII. AMBULANCE STATIONS
VIII. INSURANCE - COUNTY COST
IX. OTHER -
X. CONTRACTOR INVOICE
OPERATING COSTS
XI. ADMINISTRATIVE COSTS (LIMITED TO 10% OF OPERATING COSTS)
GROSS OPERATING COST
XII. (OTHER REVENUE)
XUI. NET CROSS BORDER (REVENUE )/ EXPENSE
TOTAL REVENUE
100%
2,192,573
2001
Eligible Costs fOI
Provo Funding
$
2,192,573
NET OPERATING COST
200
B. PROVINCIAL FUNDING OF ELIGIBLE COSTS
\~~r~,
2,192,573
from above)
NET OPERATING COST
2001
o
o
o
LESS: Itoms funded 100% by the Province
First Nations (100% of cost)
Unincorporated Territories ( 100% of Cost
OPALS -Included in Section C_III, IV & VI
OPALS -Included elsewhere
Other - Specify
2,192,573
ELIGIBLE COSTS FOR PROVINCIAL COST SHARING
,096,286
o
o
o
~
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,),'1 "Ii
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PROVINCIAL FUNDING AT 50%
: Items funded 100% by the PI
First Nations (100% of cost)
Unincorporated Territories { 100% of Cost
OPALS -included In Section com, IV & VI
OPALS -Included elsewhere
Other - Specify
ovlnce
ADD
,096,286
TOTAL PROVINCIAL FUNDING
Approved No. of
Vehicles
8
o
o
o
o
o
ã
I X I
tifeCycle
As Needed
Number of Vehicles
AMBULANCES
OPERATIONAL SUPPORT VEHICLES - E.S.U.
OPERATIONAL SUPPORT VEHICLES - E.S.U.
OPERATIONAL SUPPORT VEHICLES· E.R.U.
ADMINISTRATIVE SUPPORT VEHICLES
1 Spare Vehicle Not In Service
ITOT AL VEHICLES
(b) Vehicle Purchase Method ( Check one box below)
C. DETAILS OF COSTS
. VEHICLES PURCHASES-COUNTY COST
In
9
o
o
o
o
o
9
No. of Vehicles
Fleet
Type A
Type B
(a
IcomPlete eIther (c) or (d) below:
-
Months
§
I(c) LIFE CYClE-
(1) Indicate Ufe cycle of the vehicles In months
Ambulance Vehicles ( not less than 54 months)
OperalJonal Vehicles (not less than 72 months ). E.S.U (Type A)
Operational Vehicles (not less than 108 months )- E.S.U (Type B)
Operational VehIcles (not less than 54 months )- E.R.U
AdminIstrative VehIcles (not less than 54 months)
~
í[,~4íI:§~
;1i:{:î~Ôr\
\
181,378
o
o
o
o
$
Ufecycle
x
(2)Fundlng calculations based on approved no. of vehicles
Approved # of Vehicles X Ministry Cosl
8 X $102,02511/4.5
Ambulances (Attach detail calculations by type)
Operational Vehicles - E.S.U (Type A
Operational Vehicles - E.S.U (Type B
Operational Vehicles - E.R.U
Administrative Vehicles
Enter amount on
Column 2 Section
A.I
$18t,378.00
Vehicle Purchases Ufe Cycle
) VEHICLE REPLACEMENT AS NEEDED
(Complete In year prior to purchase)
Funding calculations:
(d
o
o
o
o
o
$
x MinistryCosl
Ambulances {must be older than 54 Months} - (Attach detail calculations by type)
Operational Vehicles - E.S.U (Type A) ( must be older than 72 Months)
Operational Vehicles - E.S.U (Type B) (must be older than 108 Months'
Operational Vehicles - E.R.U (must be older than 54 Months)
Administrative Vehicles (Must be older than 54 Months)
Number of vehicles replaced
I
Enter amount on
Column 2 Section
A.I
$0
Vehicle Purchases as needed
Mln!stry cost refers to the Judson price
,
OPERATION, MAINTENANCE & REPAIR OF VEHICLES
Costs must reflect the maintenance and repair of the same number
of vehicles In the fleet at assumption or approved number if different.
!,:,~è~.
.ff.tJ£'$tJ'"~,
"?{i$.\ ¡
$
following details:
Provide
- Fuel
-All other
Enter amount on
Column 2 Section
A.II
costs relating to vehicle operation, maintenance & repai,
$0
of Vehicles
III. PATIENT CARE EQUIPMENT & SUPPLIES
Costs for the purchase of roplacement equipment and supplies tha
meet the requirements set out In the standards. Include eligible
base hospital costs.
OperatIon, Maintenance & Repal
$
Provide followIng details:
An costs,such as drugs, equipment repairs,
OPALS (Approved costs)
Enter amount on
Column 2 Section
A.ll\
$0
maintenance, supplies, etc.
Patient Care EquIpment & Supplies
IV. PARAMEDIC STAFFING
Expiry date
March 31, 200
Contract term
3 Years
1. Paramedic Salaries and Wages
STAFFING INFORMATION (Please complete the following sections
applicable)
If
(a) UNION NAME
1. SEIU
2.
MinIstry Approved
Staffing Pattern
Hours
MunIcipal
Projected Hours
47,932
39,568
For information purposes only
(b) STAFFING PATTERN HOURS
On-site hours
Stand by hours
Rate per Hou
23:54/21.40
20.49f20.40
24.79/19.50
No. of Hours
(Annual)
5,902
31,784
12,103
Full Time
Part Time
(c) PARAMEDICS:
PARAMEDIC SUPERVISORS
PRIMARY CARE PARAMEDICS
ADVANCED CARE PARAMEDICS
CRITICAL CARE PARAMEDICS
.$«1
ß""';~~%~"f
'"Þik~!';
..'('
$0
49,789
TOTAL
(d) Ellgiblo Paramedic Salaries & Wagos
(Includes Shift premium,'OT, Call back, Upstaffing, Paid absence, etc.
(Exclude OPALS salary differential and show in (h) below)
Eligible Paramedic Benefits
WStB premiums
Allother(¡ncludeUI
(e)
$0
Group Benefits etc)
CPP, EHT, Pension,
$0
(f) NEER Assessment
$0
(g) Other Operational Paramedic costs
{Includes mileage payments, mea! allowances, travel, uniforms, etc.
Enter amount on
Column 2 Section
A.IV
$0
Approved Staffing costs (include salary differential
OPALS
(h)
$0
d+e+ft'g+h
TOTAL PARAMEDIC STAFFING COSTS
Accrual. Method X I
Pay as Incurred
Check one box
V. SEVERANCE
Severance (Method of Recording)
(e)
Enter amount on
Column 2 Section
A.V
$23~867
(b) If 'accrued' method, record annual severance cost
(Based on Collective agreement and / or E.S.A where app1icable)
Show basis and calculation below:
Part Time: 1Week X 18.50 (Ave'wage) X 16 (Hrs.) = 296.00
1Week X 19.70 (Ave'wage) X 304 (Hrs.) = 5,988.80
.fJ~~fft~~
~<,.~~7 "
'·'Ii1'!p?
1Week X 20.60 (Ave.Wage) X 190 (Hrs.) = 3,914.00
1Week X 20.17(Ave'wage) X 677.50 (Hrs.) = 13,666.31
Fu1l1ime:
.$0
1«(;) If "pay as Incurred' method Is selected, estimate severance costs
accumulated to end of current period ( Based on CollectIve
agreement and I or E.S.A where applicable)
. Show basis and ca!culation below;
VI. PARAMEDIC TRAINING
Training is for full ¡¡me and part lime staff workIng on date of assumption or
approved number of staff by type. (Approved training hours as per Standards
Committee)
Enter amount on
Column 2 Section
A.VI
$
training costs
Approved backfill costs and expenses
EBgible
OPALS
$0
Total Paramedic Training Costs
VII. AMBULANCE S1 A nONS
ApprovCldnumberof
AmbulilnC:ClStallon,
Total AmbulancCl
SLallon5
Enter amount on
Column 2 Sactlon
A.VII
$
a) AMBULANCE STATIONS
b) Provide details of cas
Lease costs
Other operating costs
~~f~
('.
$0
!Total cost of ambulance stations
VIII. INSURANCE
nclude malpractice, liability, vehicte, building, content, etc.
1.
2.
3.
Enter amount on
Column 2 Secllon
A.VII
$0
$
Total Insurance
o
o
o
o
- Enter amount on
Column 2 SectIon
$0 A.lX
$
X,OTHER - SPECIFY
,.
2.
3.
4.
Olhe
Total
$
2,291,582
o
o
o
23,861
o
o
o
o
2,267,715
(a) Total Contractor Invoice
(b) Less: Items included In the above secllons
1. OperatIon, maintenance & repair ofvehicles
2 Patient care equIpment and supplies
3. Paramedic staffing
4. Severance-County Cost
5. Paramedic training
6. Ambulance stations
7.lnsurance-
8. Other·
(c) TOTAL
X. CONTRACTOR INVOICE
(Complete for Contract Services only
(~f~~!1- ,
does not apply In the
th,
170,393
2,097,322
o
o
o
2,267,715
(170,393)
Enler amount on
Column 2 Secllon
A.X
Invoices
(d) Provide cost break down of Tolal (c)
sections above. (PLEASE SPECIFY)
1. Administration
2. Other costs - Ii) Contractol
-(II)
-(Iii)
.(Iv)
TOTAL (d) should equal TOTAL
Less: Administrallon
(C)
$2,097.l322
to'
XI. ADMINISTRATION (calculation of eligible cost)
Direct service provIders complete seclion XI (a). Contracted providers
complete section XI (b).
Contractor Invoice excluding Administration and lIems In (b) 1
XI(a) For completion by direct providers:
total cost of AdmInistration
Ente:
(1
to IX (Total Operating costs excluding Admin)
(2) Add Expenditures
!.Q.
Enter amount on
Column 2 Section
$0 A.XI
0% of (2)
(3)Calculate
whichever [s lower
or(3)
(1
(4) Enter amount from
$2,302,567
$0
$2,_~0~!567
XI(b) For completion by contract providers:
1) Operating Costs (total expenditures I to X)
Less: AdmInistration (Municipal I DDA) " If reflected In costs
Total costs (excluding all Administration costs)
$230L257
(
2) Calculate 10% of total in
$170,393
$59,864
$230,257
(3) Calculation of total Administration cost incurred by Municipality I DDA
_ Administration cost In contractor Invoice
- Municipal 1 DCA adminIstration cost
Total Admlnistratlon Cost
Enter amount on
Column 2 Section
A.XI
~~í~,
$230,257
Is lowe
or (3) whicheve
(2)
amount from
4) Ente
Enter amount on
Column 2 Section
A.XII
$
XII. OTHER REVENUE (Revenue applicable to shareable costs)
Include gasoline rebate, GST recoveries, Patient billings, Special
events revenue etc.
$6,862
GST recoveries
$
($425,826)
$85.575
EXPENSE
XUJ. CROSS BORDER (REVENUE)
Enter amount on
Column 2 Section
($340,251) A.XIII
hereby certify that, to the best of my knowledge, the financial and other information
n the Approved Cost Funding Form to which this certification is attached is a true
and reasonable estimate prepared in accordance with the Approved Cost Funding
Template provided by the Ministry of Health and Long-Term Care.
Due from other Municipalities 1 DDAs )
Payable to other Municipalities I DDAs
TOTAL CROSS BORDER (REVENUE) I EXPENSE
(~ffi1--\
Municipal Treasurer or Authorized Official
Signature of Chief Administrative Officer J
Title
Date
Service Fleet # VIN# OASIS# Make/Model License# Status
Rodnev 99-0032 1FDVVE30FXXHA69190 1241 Ford -02MOD 3886ER In-Service
Rodnev 00-1 004 1 FDWE35F5YHA52064 1242 Ford -350 2478HP In-Service
Rodnev 92-0098 1 FDKE30M4NHA39709 1243 Ford - 02MOD WY2088 In-Service
Rodnev 92-0113 1 FDKE30M1 NHA47301 Ford - CTV-CB StoraQe -
St. Thomas 98-0119 1 FDSS34F6WHB 16747 1164 Dodqe-01HIG 1626EM In-Service
St. Thomas 99-0018 1 FDSS34F3XHA69176 1165 Ford - 350 3976ER In-Service
St. Thomas 94-0140 1 FDKE30M2RHB44822 1266 Dodqe-01HIG YW8472 In-Service
St. Thomas 96-0056 1 FDKE30FOTHA71149 1267 Ford - 350 8931 AS In-Service
St. Thomas 00-0187 1 FDWE35FOYHB57899 Ford - 02MOD In-Service - Jan 1, 2001
Elgin/St. Thomas Ambulance Fleet
-~1,
j
íl~~..,
'yJ
)
Ol'tice of th~ Clerk
P. O. Box 520. Cily Hall
St. Thomas; Ontario N5P 3V7
Telephone: (5IY) 631-1680 Ext.lOO
Fax: (519) 633-9019
".\
<i~)\ . ~
*..v...........,.
~.....
;~\~ :>
,-, , ".. ;;.:;:~",
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,,"~"'" ""'"~';
Peter J. Leack, M.P.A.
Cil)' Clerk
2001
'if)
~..I
\I:\.R
Thomas
Corporation of the City of St.
-fC\<-
CO~l_-\-o !LAf(?,( a"j
furi
Regional Manager
Emergency Services
200
Mr. Doug Arbour,
Ministry of Health -
205 York Street. 3rd Floor
st,
2
March
London, Ontario
N6A IB4
Land Ambulance
et -
Bud
2001
Re
ution
Arbour:
Please be advised that the Council ofthe City of St. Thomas passed the following reso
pertaining to the 200 I Budget for the Land Ambulance
Mr.
Dear
authorize a
"THAT: We approve the 2001 budget estimates of the Land Ambulance and
Council grant in the amount of $392,004.00."
Should you have any questions, please advise
Leack
City Clerk
/mlv
pc
Sincerely,
Mr. Mark McDonald, CAO, County of Elgin
Mrs. L. DeVrieze, Deputy City Treasurer
(\
$ {;90 d.b 7
/
~.c
Experience
and technology
you can trust
/1;.~
"''''';''~
':'~:_:j1~i \
October 12. 2000
Chief Financial Officer/Treasurer
Uppèr- and Single-Tier Municipalities
To
that, for the third
will remain at $130
No Increase in OPAC Rates for the Year 2001
that the Corporation's funding
am now pleased to announce
Corporation's budget
last year, I informed all
:' would be unchanged for I
consecutive rear, the Ontario Property Assessment
million
municipalities
2000
Re
At this time
requirementó
that
Although
,M shifts
property CI lts
Under the Ontario Property Assessment Corporation Act, the Corporation's funding
requirements are apportioned to single- and upper-tier municipalities through a formula
weighs equally a municipality's total assessment and its total number of properties
OPAC's funding requirements remain unchanged, some municipalities ~
in their individual 2001 levies due to changes in their assessments and/,
way experier.w
(;~f~!
"~.'!b
Holding the line on funding is a major achievement During the year 2000, OPAC
successfully negotiated its first labour agreement, conducted the trieunial province-wide
enumeration and embarked on a reassessment of all properties in Ontario This was in
addition activities
to our regular business
The reassessment project is nearing completion. Property Assessment Notices will be mailed
to over four million property owners during November and all municipalities will receive their
2000 assessment rolls on December 19. The Notices and rolls will contain property values
that have been updated from the previous June 30, 1996 valuation date to June 30, 1999. This
value will be used for 2001 and 2002 taxation purposes The next reassessment in 2002 will
update values to June 30. 2001
If
submît their 2001 levies in equal, quarterly installments
about OPAC's budget or the funding formula, please
as will
you or your staff have any questions
in the past
Municipalities
2
Ontario Property Assessment 'Corporation
Office of the President & Chief Administrative Officer
1305 Pickering Parkway, Pickering. Ontario L 11J 3P2
T:90S837·ô150 F: 905831-0040 W: wllW.8ssessmentontario.com
Chief Financial Officer/Treasurer
October 12, 2000
Page 2
,1£~~"t3
~Ã'!{>:"''.\
';1:i.WJ?5>-",\"
ac.on.ca) or call
bye-mail
contact our Director of Finance, Dick Vreugdenhil
him at 1-877-635-6722, ext. 6166.
Yours truly
ß; {e~/--V-
Robert A. Richards
President and Chief Administrative Officer
-~: "'1
Board of Directors
Copy
\~18~~!
('
~~tm~i9
11 ;(;)0 Ò
PSI5
REPORT TO THE ELGIN GROUP POLICE SERVICES BOARD
Mark G. McDonald,
Acting Secretary! Administrator
FROM
19th, 2001
March
DATE
SUBJECT: Recovery of County Costs For Admimstration Of PSB
ntroduction
County Council has agreed by resolution to provide administrative advice and
assistance to the PSB during the Board's formative stages. This assistance
includes policy advice from the C.A.O., secretarial assistance from the Deputy
Clerk and financial services from the County's Director of Financial Services.
Specifically, agenda preparation, minute taking, correspondence, report writing,
issuing cheques on behalf of the Board and other duties are included. These
costs are being absorbed by the County, however, the Town of Aylmer
contributes to these costs through the County levy but does not participate in the
PSB.
Discussion
Out of a sense of fairness to the Town of Aylmer, the County should be
reimbursed at least a nominal fee for its services. In the draft 2001 budget an
amount of $1000 has been set aside for administrative overhead and $1200 has
been allocated as an honorarium for the Secretary/Administrator. As a
suggestion, the Board could allocate these sums to the County to cover some of
the administration costs for a total charge back of $2,200 per annum. Of course,
should the Board decide to hire a Secretary/Administrator in the future, the
honorarium may have to be revisited.
Conclusion
Since the PSB is an autonomous agency, it should consider developing a budget
that reflects or nearly reflects its true costs. Although the Board is very active at
present as it establishes itself, the work of the Board may lessen over time
Therefore, the amount set aside for administration may be re-evaluated.
the Board.
As determined by
Recommendation
Iy submitted,
ALL of which is
20
Chñs Hodgson
Mini~tAr of Mllnidn;::¡I Aff;¡i~ ;¡nrl
~
Sincerely,
j~ ;:!:. 7N..
Mini<:::tF'lr of Fi,,;:;¡n~A
Over the coming months, the Province will continue to seek input from key stakeholders on
the distribution.o! CRF in 2002 and beyond. We will continue to work with our municipal
contacts to find ways to make the funding structure more responsive to the future needs of
both the Province and municipalities, and provide feedback in a timely manner on the new
direction.
Municipalities that receive 2001 CRF payments will be required to provide financial and tax
data information similar to that requested in 2000. A separate communication will follow
which provides specific details on the type of reports, due dates and provincial contacts.
We thank the staff from the municipal sector who participated in our fall of 2åOO CRF
discussions for their valuable input. The Province is commìtted to developing anew
municipal funding structure that wìll improve accountability, encourage efficiency, recognize
the individual needs of municipalities and provide them with timely information that would
allow them to plan their budgets.
We are pleased to announce that the 2001 Community Reinvèstment Fund (CRF)
amount received by each municipality will be equal to the 2000 year-end levels with
adjustments made for the sharing of approved land ambulance costs. The allocation
will include the adjusted CRF base, bonus and supplementary assistance.
Notification ol,ltlining the electronic transfer of your 1:1t quarter 2001 CRF payment will follow
next week. Your first quarter 2001 CRF payments will be based on 25% of your 2000 CRF
entitlement and your 2"" quarter payment will be adjusted to reliect any year-end changes in
your LSR eligible costs for 2000. Restructured municipaiities will receive payments based
on the sum of the entit!ement of the former municipalities within their new boundaries.
Dear Head of Council,
February 22, 2001
~
--
O~Þno
Mineatàre des FInances
Bureau du ministrø
Ëdifice Frostsud
7 Queen's. ParkCras
Toronto ON M7A 1Y7
TéI (416) 325-0400
Téléc (416) 325·0374
Ministry of Fin3nc~
Office of the Minister
Frost Building South
7 Queen's Park Gras
Toronto ON M7A 1Y7
Tel (416) 325-0400
Fax (416) 325-0374
-
CfP
COUNTY OF ELGIN
2001 PROPOSED CAPITAL BUDGET
2000
Expend.
(approx.)
1
2
3
4
Reductions
to
Operations
(76,469)
(3,968,981 )
(160,169)
(100,000)
(50,000)
(1,411,932)
(5.000)
Proposed
~~~
'#i~;.<
.."...,~
:t!.>~ ('I
32,123
3,968,776
205,000
403,000
8,000
30,900
1,011,932
5,000
o
o
1 Library Services
2 Engineering Services
3 Homes for Seniors Services
4 Administration Building
5 Garage Buildings
6 Ambulance Replacement
7 Financing
8 Vehicle Replacement
9 Museum
10 Elgin St. Thomas Heaith Unit
5
6,892,172
(5,772,551)
1. Expenditures in 2000 financed through the
existing reserve dollars.
Garage expenditures have previously been -
2.
expensed to building reserve now shown separately.
3. Deferred to 2002.
4. Health Unit repairs to be charged back.
5. 2000 financing was increased for one year by
$400,000. Engineering expenditures over budget by
approximately $423,000 - as approved by Counci.
5,664.731
Total
1~f~·
(\
~~i~;
CORRESPONDENCE - April 24th, 2001
!!ems for Consideration
1 Steve Peters, M.P.P., Elgin-Middlesex-London, with a copy of a City of London resolution
calling on the Provincial Government to abandon its proposed drug testing and treatment
program for social assistance recipients. (ATTACHED)
2 Town of Oakville, with a resolution supporting the recommendations of the Ontario
Association of Fire Chiefs requesting the Provincial Government to provide a multi-year
funding program to assist in providing services and programs that will reduce loss of life
and property from fires and other emergencies. (ATTACHED)
50
Thomas. Ontario
N5P 1C4
Constituency Office:
542 Talbot Street
St
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
E-mail: steve_peters-mpp-co
@ontla.ola.org
~
Ontario
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A4
Tel: (416)325'7250
Fax: (416)325-7262
Email: steve_peters-mpp
@ontla.ola.org
2001
3
APR
March 30, 200
Honourable Mike Harris
Premier of Ontario
Legislative Building
Queen's Park
Toronto, ON.
M7A IAI
Dear Premier:
Please find enclosed a resolution from the City of London calling on your Government to
abandon its proposed drug testing and treatment program for social assistance recipients in this
Province.
in
Premier, I urge you to consider the valid points made within this correspondence - all of them
pointing to a flawed, unfair and unworkable program that will do little more than target and
stigmatize those most vulnerable. The Province should be helping social assistance recipien
their bid to attain self-sufficiency, not further polarizing them from the rest of society.
Is
is this
For example,
matter.
would also question whether your office has fully researched this
proposal a violation of human rights?
I would appreciate your responding to the City of London and forwarding a copy of your letter to
my office. Thanking you in advance for your time and consideration.
Sincerely,
~~±-
Steve Peters, M.P.P.
Elgin-Middlesex-London
Cc: City of London
City of St. Thomas
County of Elgin
Michael Gravelle, Thunder Bay-Superior North M.P.P.
,
5
~IECGIE:OVfElI)
---------------
Frank Mazzilli
London-Fanshawe
841 Wellington Road S
London ON N6E 3R6
300 Dufferin Avenue
P.O. Box 5035'
London, ON
N6A 4L9
John Baird
Minister of Community and Social Services
Hepburn Block
6th Floor
80 Grosvenor Street
Toronto ON M7A 1
London
CANADA
March 20, 2001
,
1C4
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto ON M5G 1E6
Steve Peters
Elgin-Middlesex-London
542 Talbot Street
St. Thomas ON N5P
E9
The Honourable Dianne Cunningham
London North Centre
Minister of Training, Colleges and Universities
650 Waterloo Street, Suite 101
London ON N6B 2R4
W
Bob Wood
London West
Unit 3
312 Commissioners Rd
London ON N6J 1Y3
resolved
2. That, based upon the public comments received to date, and Municipal Council's
understanding at the present time of the proposed drug testing and treatment program recognizing that
the details of the implementation have not been released to date, the following actions be taken with
respect to the proposed mandatory drug testing and treatment program for social assistance recipients
as proposed by the Ministry of Community and Social Services:
19,2001
~'ar:;h
hereby certify tha~the Mt:nicipG: ~ouncil. at it$ zessior. held ûn
(a) the Province of Ontario BE ADVISED that the City of London opposes the mandatory drug testing
and treatment program for social assistance recipients as proposed by the Ministry of Community and
Social Services for the following reasons:
the proposed program unfairly targets and stigmatizes social assistance recipients and is
likely to deepen the difficulties they face achieving self-sufficiency;
(i)
the proposed program can not be imple'mented at current service levels;
the proposed program will not reach the majority of Ontario Works recipients experiencing
substance abuse problems;
(Ii)
(iii)
suffer;
!¡;mili¡;s of those whose ber.ef!tg e.re wt Qff under the proposed program wi
The Corporation ofthe City of London
Office: 519-661-6400
Fax: 519-661-4892
council&committees@city.london.on.ca
www.city.london.on.ca
(iv)
-2-
it has been demonstrated i other jurisdictions that the test results of such programs are very
often wrong
(v)
.
constitute a Human Rights violation;
treatment is not the most effective
mandatory drug
conclude that
the proposed program may wel
drug treatment agencies
drug treatment process
(vi)
(vii)
the proposed program will increase homelessness and the desperation of some of London's
most vulnerable residents;
(viii)
to:
ensure that voluntary drug treatment programs arè available to all Ontario residents
including those on social assistance, and that such programs provide that the need for
treatment is determined through clinical' assessments and that the strategy for treatment
is agreed upon jointly by the client and care manager;
Ontario BE REQUESTED
the Province of
(I)
(b)
ensure that other supports such as child care and transportation are provided, as financially
needed, for those who seek drug treatment; and
(ii)
final policy and details
the
hold further consultation sessions across the Province to review
of the program prior to its introduction
(m)
(c) the local Members of the Legislative Assembly of Ontario and the Association of Municipalities of
Ontario BE REQUESTED to support the City of London's position as noted in parts (a) and (b) above with
respect to the mandatory drug testing and treatment program for social assistance recipients as proposed
by the Ministry of Community and Social Services
(d) Ms. Marni Campbell, Manager, Ontario Works Branch, Ministry of Community and Social Services
BE THANKED for leading the February 15, 2001 community information session with respect to the
proposed mandatory drug testing and treatment program; and
(e) a copy of the Commissioner of Community Services' March 5, 2001 report with respect to the
February 15, 2001 community information session and any additional concerns with respect to the
proposed mandatory drug treatment program for social a&sistance recipients S;: FûRWARDED to the
Minister of Community and Social Services, the local Members of the Legislative Assembly of Ontario, the
Association of Municipalities of Ontario, the Ontario Municipal Social Services Association and Ms. Marni
Campbell, Manager, Ontario Works Branch, Ministry of Community and Social Services. (10.21.1.)
(2/7/CPSC)
)f4IfjAd~
Jr/1Cathie L. Best
'T Deputy City Clerk
Ihal
M. Campbell, Manager, Program Design, Ontario Works Branch, Ministry of Community and Social
Services, 4th Floor, Room 434,880 Bay Street, Toronto, M7A 2B6
Ontario Municipal Social Services Association, Unit 107, 5780 Timberlea Boulevard, Mississauga
L4W 4W8
London Unemployment Help Centre, 388 Dundas Street, Suite 307, N6B 1V7
M. Brown, Community Advoca(e, Life*$pin, P. O. Sox 2801, Station A, N6A 4H4
D. Ritchie, Executive Director, At^lohsa Native Family Healing Services Inc.. R.R #2
NOL 2GO
Southwold
The Corporation of the City of London
Office: 519-661-6400
Fax: 519-661-4892
council&committees@city.london.on.ca
www.city.london.on.ca
cc:
·
,<
-3-
D. Rastin, Executive Director, Street
N6A 5K2
W. Van Klooser, Executive Director, London Interfaith Counselling Centre, will skillcentre.on.ca
T. Appleyard, London InterCommunity Health Centre, 659 Dundas Street, N5W 2Z1
Alcohol & Drug Services of Thames Valley, 301 - 256 Pall Mall Street, N6A 5P6
W. Brooke, Executive Director, Family Service London, 125 Woodward Avenue, N6H 2H1
J. Simpson, Executive Vice President and Chief Operating Officer, Centre for Addiction and Mental
Health, 33 Russell Street, Toronto, M5S 2S1
S. Cordes, Executive Director, Youth Opportunities Unlimited, 141 Dundas Street. 2nd Floor,
N6A 1G3
R. Hardy, Middlesex County Social Services, 399 Ridout Street North, N6A 1 P1
J. Kerfoot, Ministry of Community and Social Services, 6th Floor Hepburn Block,
Street, Toronto, M7A 1E9
Shelley Navarolli, President, CUPE Local 101
H. G. Howlett, Commissioner of Community Services, 3rd floor, Market Tower
J. Kirkham, Ontario Works Administrator, 2nd Floor, Market Tower
T. A. Johnson, Senior Director of Operations, 3rd Floor, Market Tower
J. P. Barber, Corporation Counsel, Room 1014
City of London
1188, Station B,
80 Grosvenor
Box
P.O.
Connection, 258 Horton Street,
The Corporation of the
Office: 519-661-6400
Fax: 519-661-4892
council&committees@city.london.on.ca
www.city.london.on.ca
Page ElEI2
01/01
P
CLERK-Elgin Co
6191
416 97
1 519 633 7661
FAX NO.
ASSOCIATION OF?-)
AMO
TUE 03:25 PM
EST
El4/1E1/El1 22:2E1:36
APR-IO-O
TOWN OF OAKVILLE
RESOLUTION
PASSED AT THE COUNCIL MEETING OF
MONDAY, APRIL 2,2001
l.f.
Q)
OAKVI L
Submission
Provincial Budget
Re: OAFC 2001
through municipal property and
WHEREAS the fire service In Ontario is funded
business taxes and
the early
occurred in
nding by the province for fire departments last
WHEREAS direct fu
1980's and
WHEREAS the other emergency service providers, being the Police Services and
Ambulance Services annually receive provincial funding and
WHEREAS the Ontario Association of Fire Chiefs represents the senior fire service
managers of some 450 fire departments across the province and
WHEREAS the OAFC has worked closely with the Office of the Fire Marshal to
implement strategies and programs to reduce fire related injuries, deaths and property
loss successfully resulting in making a significant impact on fire safety in Ontario and
WHEREAS the Provincial Government has a public interest in the safety of its citizens
as fire losses are still significant in Ontario with 119 fire deaths and property loss of
$369,000,000 in 1999.
BE IT THEREFORE RESOLVED THAT the Council of the Town of Oakville supports
and endors8s the proposal by the Ontario Association of Fire Chiefs requesting the
Province of Ontario provide a multi-year funding program for local fire departments to
assist in providing services and programs that will reduce the loss of life and property
from fires and other emergencies and
BE IT FURTHER RESOLVED THAT THE Provincial Government fund the
improvements and upgrades recommended at the Ontario Fire College to improve fire
service training and
BE IT FURTHER RESOLVED THAT the Council of the Town of Oakville request othe
municipalities in Ontario indicate by resolution of council their support of the OAFC
funding proposal and that copies of the resolution be forwarded to the Solicitor Genera
and local MPP's.
Road
Town 01 Oakville
Clerk's Department
r. O. Box 310,122.5 Tralalgar
Oakville, ON L5J 5A5
TeL 905-845-660'1
55
,
2001
24th
ri
CORRESPONDENCE - A
Phyllis Ketchabaw, Clerk, Town of Aylmer, with copy of their Council's correspondence to
the Premier of Ontario concerning the County of Elgin's resolution requesting the
Province to reconsider the closure of psychiatric institutions across Ontario.
(ATTACHED)
Items for Information - (Consent A
1
thanking
James Knight, Chief Executive Officer, Federation of Canadian Municipalities
the County for renewing membership with the FCM. (ATTACHED)
2
with a copy of the Health
Thomas Health Unit,
Cynthia St. John, Administrator, Elgin-St.
Unit's 2001 Budget. (ATTACHED)
3.
ROMA Web Page Open for
Your Information
AMO Membership Communication-For
Business. (ATTACHED)
4.
the
Premier Michael D. Harris, acknowledging Council's recommendation concerning
closure of psychiatric hospitals in Ontario. (ATTACHED)
5
Pat Troop, Field Manager, Ministry of Health and Long-Term Care. with a breakdown of
ambulance services severance funding. (ATTACHED)
56
,
6.
TOWN OF
AYLMER
46 Talbot Street, West, Aylmer, Ontario N5H IJ7
Office: (519) 773-3164 Fax: (519) 765-1446
Clerk
Phyllis Ketchabaw -
Administrator .
Administration: Wendell Graves
4.2001
Apri
2001
APR 5
"'''¡IM''''\I
\J~J>A'\\ I'! ï
Honourable Michael Harris
Premier of Ontario,
Room 281, Legislative Building
Queen's Park,
TORONTO,ON
M7A 1A1
Honourable Sir:
Please be advised of the following resolution passed by Aylmer Town Council on
March 26th. 2000:
"That Aylmer Town Council supports the resolution of the County of Elgin
endorsing the resolution of the County of Huron, requesting the Province
of Ontario, to reconsider the closing of psychiatric institutions across
Ontario, and that a copy of this resolution be forwarded to Premier Michael
Harris, M.P. Gar Knutson, M.P.P. Steve Peters, and the County of Elgin and
County of Huron."
serious consideration
of the resolution of the County of Elgin is attached
Please give Aylmer Town Council's resolution, your
For ease of reference. a copy
hereto.
Yours truly,
~ixJ~
CI:)~
Phyllis Ketchabaw
Gar Knutson, M.P. Elgin/London/Middlesex
Steve Peters, M.P.P. Elgin/London/Middlesex
County of Huron
vCounty of Elgin
c.c.
57
f¢d~ratio!l of
Càrtadian Muniêipalities
Ço~ncillor,Joahne'Moriìîgh~
Kitimar,' B,ritish Columbj~
President
Prêsidenœ
Coupdllor JackU-yton
Toronto" 'Ont~riQ,
FirstVièe'President
pi'eluier 'vice -preSident
f).ldermariJoþri SchmaÌ
~algary"Al~erta
Second VÍc~.P,feS,ident
Ðeuxièmevicepresidenr
Maire Yves Ditcharmé
Hull (Qu¿bcc)
Third,Vice President
Trojsiè~e vicep't.és!denr
'iÆayorSamSyn~rd,
'M-?rystown" Newfotmdland
åridLabrador
PasrPresidenr
Pré~idènt:iortánt'
JamesW:KI1igh~,
Chief Ex~cû.tive office
Ghefde Ja direction'
24 nie,Clarenc,c'St{ecr
~dttawa; 'Onta'tio'KIN:5P3
www.Fcn1·dl
Policy alia Publfc Affai¡:s
Politiques er affaires, pübliqè:
Q!I (6(3) 244,225Ò .
poHcY,@fcnÙa
'ß' (613)241,522
Q!I (613)24H440
federationcæfcm.dl.
Wèb site/site web ':
SustainableComm~miÜes
,and Environmenral Policy
Cqlleàivi_tés.viáble(et'
P9litiqtle~, enviroll.riementale,
Q!I (613)244,1515
'Cori1~!iniiie~~,{cni.ëa
C(Jrp()r~te Develop¡nem'
Dév~lopperr:ent corp.orariE,
Q!I (613)'241,2126
côrpot~te@fcin';¢a
Inte~1Wtioòal_Offic~:
Bureau inte~n'\tional'
Q!I (613)2'¡¡'71i7
i~teriI~-donal@fcm.ca
2,2001
Apri
Fédér;ljciortÇanàdiènne
d~s l11uniçipalités
2001
$;\
Warden Duncan McPhai
é nd Members of Counci
County of Elgin
450 Sunset Drive .
St. Thomas ON N5R 5V1
¥oÛrVoiceCòunt$
Federation of
astrol'1gE!r and
Warden McPhail and Members of Counci
ThahkYou,Jorrenewing.., yourmemi:>~rshipwiththe
Canadian ,Municipalities (FC.M ).Y our ,$upportmakésFCM
moreuhitedvoice for municipal governments inCan.aða.
Dear
Now 'With r)1orethM,1 OOO·membE!rs,.. FGM'scapacftytoiflf!yence
féderaldE!cisiOn~rT1akingis.growing.. ,Since 19ßP" a.nestimated~15,.3
billion has been. injectE!dintothe, municipalsE!ctorqwing to..FCM'sefforts.
SUCCE!§$, eSin,20,OO, -2,0, O,1inc," Iud, e, a. $2.6,· bill,ion,infrast,ruct, ureprogramand
the creation ,of FCM's$125 niillièm Øreen MunicipaIF\.Jnds.
itipnal information,
at (613) 244c6046
Should you' have questions or require . add
contact Danielle Dubé, Manager, Membership Services,
or e-ma ddube@fcm.éa .
night
xecûÎiveOff.icer
.;,
o
58
Þnp~céd~,~is¡¡ion __', __ _ _ _ _ _ _ '
LaFédératjon c_a~ii4iennedes:municipf1iités'e~f~ tlO~ nattoizaÌe
:.des~ou~!'r¡¡~~ents~unicip~~,'Son,m'and4t~stde~ontríbl!'e/'¡ à
l'améiioràtí~11;'de ltiqutJli~édp vie ~m' tOl!tes1es';()mf!l~na~tés etde
promottvoÎ'r un:gouverJiement municípal Järt,-efficaceet resp~mable,
'M~ssion"S~aremenr - ____ f, '
!he-Federdt:'o'n pfCana~iaflMu~íçíÞalitief lrthe,nátion~/tOice .of
mUní~íPrl(iovermf1nJtS;dedicatéd:toimprþv~~g the 9IJality of life,
·in al/c()mlfJlJnitíes by,pomotíngstrOng,ejJectíVl!and accou:fltable.'
munitíþa[go,vrrnrnent: '
(519) 631-9900
(519) 633-0468
--
Telephone:
Fax:
99 Edward Street
St. Thomas, Ontario N5P 1 VB
elgin
St. thomas
health unit
.,
Friday, March 23, 2001
2001
"'1,."'1'1
:~,::~,~\í.A~~~J
''''''''''1'"'''~~
,;:~!t·),,:: N'¡i\)"I'H:~f;,')'
4
APR
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin St. Thomas Health Unit
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
McDonald
At the March 21, 2001 meeting of the Board of Health, the Board unanimously
approved the draft 2001 budget for the Elgin-St. Thomas Health Unit with the
following resolution
Mr.
Dear
the amount
in
budget
the 2001
Health approve
"That the Board of
of $3,634.784."
As you know, the Elgin-St. Thomas Health Unit currently receives 50% of its
funding from the Ministry of Health and Long-Term Care. The remaining 50% of
its budget is funded through the County of Elgin and the City of St. Thomas using
the ratio of:
59% of the remaining 50% of the budget
41 % of the remaining 50% of the budget
County of Elgin
City of St. Thomas
the
072,261
the 2000 Budget,
1,
ncrease from
is $
the County of Elgin's portion
It was also decided that to cover the
following resolution was passed:
Therefore,
"That the City and County's portion of the reserve/surplus as at
December 31,2000 (unaudited) be applied to the 2001 budget
increase proportionately."
59
Mr. Mark McDonald
March 23, 2001
Page 2
Enclosed is a copy of the 2001 Approved Budget of the Elgin-St. Thomas Health
Unit.
If you have any questions, please contact me at 519-631-9900. ext. 202
Cynt la St. John
Administrator
c Mary Ens, Bookkeeper
Members. Board of Health
60
-
ELGIN ST. THOMAS HEALTH UNIT
APPROVED
2001
BUDGET
FINAL
-
61
APPROVED
BUDGET
2001
62
FUNDING
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4018-204 City of St. Thomas (745,131)
4019-204 County of Elgin (1,072,261 )
4015-204 Ministry of Health (1,817,392)
TOTAL (3,634,784)
BUDGET - APPROVED
SALARIES
ACCOU NT # ACCOUNT NAME 2001 BUDGET
4011-150 Recoveries 0
5102-150 Manaaement 516,200
5103-150 Nursina 957,450
5104-150 Insoectors 252,050
5105-150 Nutrition/Health PromofTCAlHyaíeni 294.750
5106-150 Suooort 268,400
5107-150 Janitor/Securitv 31.550
TOTAL 2,320,400
2001
63
FRINGE BENEFITS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
5122-160 Vision 6,000
5201-160 Emolover Health Tax 51,200
5202-160 Extended Health Care 132.700
5204-160 Dental Plan 51,500
5205-160 CPP 81.600
5206-160 OMERS 0
5207-160 LTD 61.100
5208-160 WSIB 20.200
5209-160 EI 63,000
5210-160 Life Insurance 11,250
5213-160 SUB 5,000
5214-160 Part-Time Benefits 6.600
5214-999 Charned to Other Proqrams 154.374)
TOTAL 435,776
PREMISES
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4001-201 Rental Income (66,850
5707-201 Rent - 99 Edward 353,908
5708-201 Housekeeninn Supplies 4,300
5710-201 pronertv Taxes 3,000
5711-201 Grounds Maintenance 5.000
5712-201 Se¡yice & ReDairs 30.000
5713-201 GarbaaelWaste removal 1,800
5714-201 PUC - Hvdro/Water 30,000
5715-201 Union Gas - Heat 18,000
6006-201 Insurance re: nremises 3,400
TOTAL 382,558
64
HEALTH PROMOTiON
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4006-100 Prenatal Fees (2,000)
5600-100 Materials & SUDolies 34.000
5605-100 Public Awareness/Promotion 10.000
5610-100 Memberships/Subscr.lLibrarv 3,500
5611-100 Professional Develooment 14,000
5601-100 Travel 33.500
5612-100 Meal Allowance 700
5613-100 Snecial Proiects 20.000
6012-100 CINOT - Consult;nn Fees 26,000
6016-100 Cinot Claims 86,000
6017-100 PreVentive Dental Services 5.000
TOTAL 230,700
HEALTH PROTECTION
. ACCOUNT # ACCOUNT NAME 2001 BUDGET
4003-101 STO Clinic Grants (12,000
4007-101 Sale of Pills 116.000)
4008-101 MOH Tobacco Fundinn 15,800
4017-101 Food Safe Course Fees/Exnend. 0
5301-101 Fees for Service STD/AIDS 12,000
5500-101 Oral Contracentives 16,000
5601-100 Travel 34.000
5605-101 Public Awareness/Promotion 9,000
5612-101 Meal Allowance 700
5610-101 Membershins/Subscrintions 1,700
5611-101 Professional Develonment 10.000
5613-101 Sneclal Proiects 5.000
5622-101 Materials & Sunnlies - Sexual Health 16.000
5623-101 Materials & SUDnHas - Disease Contr 10.000
TOTAL 80,600
CORPORATE COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4002-200 Interest Earned 115,000
4009-200 Other Revenue 0
5603-200 Office Sunnlies 9.500
5604-200 Prlntlnn 16.500
5605-200 postane 6.500
5606-200 Telenhone 26.000
5607-200 Office Eau!Dment Maintenance 18,000
5608-200 Office Eaulament Rental 1,100
5609-200 Advertisina - Staff Recruitment 5,000
5614-200 Courier 2,000
5615-200 Meetina Exnense 500
5616-200 Business Insurance Allowance 1,200
5617-200 Advertisinn/Promotion/MarketinQ 7,000
5618-200 Pre Emnlovment Medlcals 450
5619-200 Recruitment Exnenses 2,000
6003-200 Leoal 7,000
6004-200 Audit 7,500
6005-200 Bank Charaes 5.000
6006-200 Insurance Excludinn Premises 12,000
6007-200 Staff Recoanition 2.000
6008·200 Labour Relations 16,000
6015-200 Furniture & Enuinment 15,000
9002-200 Comnuterrrechnoloav/Eauipment 16.000
TOTAL 163,250
65
ADMINISTRATION COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
5610-203 Memberships/Subscriptions 4,000
5611-203 Professional Development 4,500
5601-203 Travel 1,000
5612-203 Meal Allowance 300
TOTAL 9,800
BOARD OF HEALTH COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
5601-202 Travel 1.200
5615-202 Meetina Exoense 1.000
6001-202 Honoraria 8,000
6008-202 Conferences/Conventions 1,500
TOTAL 11,700
PART VIII COSTS
ACCOUNT # ACCOUNT NAME 2001 BUDGET
4022-105 I nspection Fees (54,900'
4012-101 Property Enquiries (12.000'
5108-105 Salaries 49,500
5214-105 Benefits 9,400
5600-105 Materials & SUDDlies 500
5601-105 Travel 6,000
5609-105 Advertlsina/Public Education 0
5610-105 MembershiDs/Subscriotions 0
5611-105 Professional Development 500
6003-105 Leqal/Audit 1.000
TOTAL 0
66
2001 BUDGET
3,634,784
TOTAL
Page BB2
Co
In
CLERH-Elg
1 519 £.33 7£.£.1
ASSOCIATION OF?-)
EST
11:43
B4/11/B 1 22
01/01
~SSOclation of
Municipalities
of Ontario
P
619
£~.
416 97
FAX NO,
AMO
WED 03:08 PM
-0
APR-
393 UnlvQrsit~ Avenue. Sullo 1701
Toronto, ON MSG 1 eG
(4161971·9656' rax: (416) 971-6191
amaH: amo@amo,tT1unlcom.com
rol
on
.
I
For Your
6nformat
Members of Council
To the attention of tIle Clerk and Council.
Please ensure that copies of this are distributed to all
Aprìl11, 2001
FYI - 01(011
mmediate Attention
For
ROMA WEB PAGE OPEN FOR BUSINESS
Municipalities of Ontario is pleased to announce the launch of a ROMA Web Page
ca/ROMNROMA,htm> on AMO's pLlblic web site <J!N,'w._amo.on.ca >.
Tile Association 0
<http://www.~imo,on
TIle Rural Ontario Municipal Association (ROMA) is the rural municipal voice of the Province. The
association is an integral part of the Association of Municipalities of Ontario and a number of its Board
members serve on the AMO Board of Directors
The Rural Ontario Municipal Association has, for decades, ensured that matters which affect rural
communities are broughttotho atlention ofthe provincial and federal governments. Issues which are
currenlly before ROMA include, Intensive livestock operations, nutrient management, rural schools,
commodity prices, farm taxation, economic development, roads, bridges and infrastructure, a new
Municipal Act, and ambulance servic0s in rural Ontario.
to ROMA information such as
to provide qUick and easy access
f~OMA page IS designed
What's New?
Conference
Executive Members
Zone Map
Linl,s
The
·
·
·
·
·
becomes available, so be
it
Additional information, such as minutes, will be posted on the web site as
sure to bookmark the page s.bllp://www..ªmp~o.c.11!B.QMl..LßOIyLI:\.bJm>
For more Information, contact: Pat Moyle, AMO Executive Director, (416) 971-9856 ext. 306 or
email: p..ffiQy.lo@.ill!lQ.m!J\liconl&Om or Snežana Vukelic, Information Resources Manager, ex!. 322 or
em"il: svukelic@amo.municom.com
67
~~~
~.~
'IIIIImmlJII'
Ontario
Le Premier mrnistre
de l'Ontario
The Premier
of Ontario
Hôtel du gouvernement
Queen's Park
Toronto (Ontario'
M7A 1A1
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
6, 2001
April
?001
1
!
þ,PR
Mrs. Sandra Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
Ontario
St. Thomas
N5R 5Vl
Heffren
I have received your letter informing me of council's resolution regarding psychiatric
hospitals I appreciate your taking the time to inform me of council's views.
Mrs
Dear
I have taken the liberty of sending a copy of council's resolution to the Honourable Tony
Clement, Minister. of Health and Long-Term Care Be assured that the minister will give your
concerns .every consideration.
writing
Thanks again for
Sincerely
MPP
D. Harris
Michael
68
The Honourable Tony Clement
c
@
® Ontario
Ministère de la Santè
et des Soins de longue durée
Ministry of Health
and Long-Term Care
Emergency Health Services Branch
South West Field Office #1
205 Yark Street, 3fd Floor
London, Ontario
N6A 184
790
755
Tel: 519/661-
Fax: 519/661-
2001
10
APR
6,2001
Apri
Mrs. Sandra J.
Deputy Clerk
County of Elgin
450 Sunset Drive
SI. Thomas, ON N5R 5V1
Heffren
Heffren
Mrs
Dear
regarding the severance funding
Ambulance Services Severance Fundin
Thank you for forwarding the resolution that was passed at County Counci
pertaining to ambulance services in Elgin County.
Re:
Ambulance Service,
severance liabilities.
In the matter of Rodney Ambulance Service and SI. Thomas-Elgin General Hospita
please be advised that funding will be forwarded to the County to be heid in trust for
The breakdown of the funding is as follows
$257,145.95
$ 6,157.90
ST. THOMAS
100% MOHL TC funding for severance to December 31,1999
50% MOHL TC funding for severance Jan. 1 - Dec. 31. 2000
$ 69,974.68
$ 1,720.40
RODNEY:
100% MOHL TC funding for severance to December 31,1999
50% MOHL TC funding for severance Jan. 1 - Dec. 31.2000
revised and
These amounts are based on the submission from the operator, which have been reviewed
approved by our auditor. If you have any questions, please feel free to contact me.
truly,
~
Yours
Pat Troop
Field Manager
South West Field Office
/)J
~' i
" b'?¡, ú)",t
\' P''f (,- .
C(þl)\~;:{\, V'i'
. "~ r \! (~'~- ijJ
'(j'J " 'V'<, _, '\i.) \
'\,"", . '. ,~)
j' I::, \
69
Sam Fanous
Bob Padfield
Jane Perry
cc: