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December 13, 2001 Agenda
ORDERS OF THE DAY FOR THURSDA Y. DECEMBER 13TH, 2001 AT 9:00 A.M. ORDEB 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting held on November 27,2001 3rd Disclosure of Pecuniary Int~rest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION 9:45 A.M. - Mr. Dave Blakely, Director, Customer Service, Municipal Property Assessment Corporation - How MPAC is changing due to legislation passed by the Government of Ontario PAGE # Motion to Move Into "Committee Of The Whole Counci Notice of Motion - Councillor Mcintyre "THAT Elgin County Council recognize the four young adults from the West Elgin 4-H Club who received "Reserve Champion Awards" at the Royal Winter Fair, as well as, the one individual who received the recognition "Queen's Guineas Award"; and, THAT staff research appropriate and permanent recognition for display in the Elgin Agricultural Heritage Room." Reports of Council, Outside Boards and Staff Council Correspondence - see attached 10:00 A.M United Way Draw 5th 6th 7th 1-24 Items for Consideration Items for Information (Consent i) ii) 25"38 39-64 Agenda) the Committee Of The Whole OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency In-Camera Items - see separate agenda Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 8th 9th 10th 11th 12th 13th 14th. 65-91 LUNCH WILL BE PROVIDED PLEASE NOTE - The nexfCounty Council Meeting wi be on Tuesda Januar 22nd. 2002 at 9:00 A.M REPORTS OF COUNCIL AND STAFF December 13' 2001 - (ATTACHED) Staff Reports Paae # Manager of Engineering Services - Temporary Road Closures Director of Human Resources - January 1, 2002 Renewal - Excess Indemnity for the County of Elgin Coverage by the American Re-Insurance Company 2 4 Director of Human Resources - WSIB Schedule 2 and Accidental Death and Disablement AD&D) Insurance Underwritten by the Chubb Insurance Company of Canada 6 Display Standards Act Seminar Deputy Clerk - Recognition Awards for Agricultural Youth and Plaque for In Elgin Agricultural Heritage Room Human Resources Officer - Employment 8 10 Council Meetings for 2002 Deputy Clerk - Comprehensive Insurance Program - 2002 Deputy Clerk - Schedule of 13 CERB Services Deputy Clerk - Agreement for Provision of 9-1-1 (CRF) Fund Director Of Financial Services - 2002 Community Reinvestment 15 Director of Financial Services - Provincial Offences Act - Transfer of Funds to Comparisons Comparisons to Budget Director of Financial Services - Departmental Budget October 31, 2001 - County of Elgin 2001 October 31, 2001 17 18 20 Manager of Information Technology - Implementation of Nurse's Notes Within the County Homes 21 Elgin County Tree Commissioner - Year 2001 Summary Elgin County Tree By-Law 87 -6 and Weed Control Act 24 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 22,2001 SUBJECT: TEMPORARY ROAD CLOSURES Introduction In accordance with the Municipal Act, Section 207(44), County Council delegated authority to the Manager of Engineering Services, to authorize temporary road closings of County Roads for social, recreational, community or other related purposes. The Manager of Engineering Services was requested to report to Council, in the fall of each year, on the number and type of temporary closures authorized during the previous year, at which time Council would review the procedure. Discussion/ Conclusion The Manager of Engineering Services authorized twelve temporary road closures for the year 2001 and has never received a complaint from the travelling public. The specific road closures are attached for your information (Schedule A). A request from the local municipality on the event, location and date. That the municipality provides general liability insurance of $5,000,000 with Elgin named as co-insured. That the municipality is responsible safe detour. The municipality agrees signing an agreement. the County of road closing are as follows The requirements for a · · maintain a road closure by and equipment to the Elgin harmless during labour materials the County of al for to hold · · The administration of road closures has greatly improved and staff are finding that the new system is working extremely well. A request can be approved within minutes if the above information is provided to Engineering Services rather than reporting to council on each individual request, which could take up to three weeks or more Recommendation SUBMISSION MÄ LD CHIEF ADMINISTRATIVE OFFICER RESPECTFULL Y SUBMITTED arM~~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES nformation For your 2 Schedule A Road Closures for 2001 Event Armistice Day Parade [Port Burwell] Canada Day Parade [Port Burwe!~ Watermelon Fest [Straffordville] Santa Claus Parade [Port Burwell] Santa Claus Parade [Straffordvillel Street Dance Downhill Derby Remembrance Day Parade Springfield Santa Claus Parade Santa Claus Parade [Fingal] Tiny Tots Trike-A-Thon [Rodney] Downhill Derby lli\I'est Lome] ''1..' ~ · · · · · · · · · · · · Municipality! Township Bayham Dutton! Dunwich Malahide Southwold West Elgin REPORT TO COUNTY COUNCIL Louise M. Eastbury, P November 29, 2001 January 1,2002 Renewal- Excess Indemnity for the County of Elgin Coverage by the American Re-Insurance Company Coordinator ensionlBenefits FROM: DATE: SUBJECT: INTRODUCTlONIBACKGROUND In November of 1998, The Workplace Safety and Insurance Board permitted the County of Elgin to transfer from a Worker's Compensation Schedule 1 coverage to a Schedule 2, except for the Homes for Seniors. This type of coverage through Heath Lambert Benefits Consulting is reqnired to protect the County against very large Workplace Safety Insurance Board (WSIB) claims. Heath Lambert Benefits Consulting, acting on behalf of the County of Elgin and several other municipalities, successfully appealed the Board on such a transfer for the Homes and effective March 1,2001, the Board allowed the change. DISCUSSION Mr. Don Timmins, Managing Consultant for Health Lambert Benefits Consulting informs us that our 2002 renewal rates for continued coverage by American Re-Insurance Company are as follows The 2001 rates of .044% and .149% of assessable earnings have been increased to .055% and .0817% for 2002. The increases of 25% and 25.5% are attributable, in large part, to the tragic events of September 11th. Noting also, that the limit per accident has been decreased to $15,000,000; no longer will American Re Insurance Company write or renew policies beyond this limit. Therefore: County @ $ 1,780,000. x 0.055% per $100.00 =$ 979.00 (rounded) Homes for the Aged @ $ 7,567,000. x 0.187% per $100.00 - $ 14,150.00 (rounded) TOTAL = $ 15,129.00 (plus Tax) County @ $ 2,331,688. x 0.044% per $100.00 - $ 1,026.00 (rounded) Homes for the Aged @ $ 6,423,599. x 0.149% per $100.00 = $ 9,571.00 (rounded) TOTAL = $10,697.00 (plus Tax) Last year 2 This policy takes effect January 1. 2002 at 12:01 a.m. through January 1,2003. 4 2002 Renewal- Excess Indemnity for the County of Elgin January Page 2 November 29,2001 1, RECOMMENDATIONS THAT the January 2002 renewal rates for Excess Indemnity underwritten by the American Re Insurance Company be approved as presented in the report dated November 29t", 2001 lUator cv~, CoorJ ~. 5 ~ F:IUSERSIEASTBULMIREPORTSI72Complnsce2002.doc REPORT TO COUNTY COUNCIL Louise M. Eastbury, PensionlBenefits Coordinator November 29, 2001 WSIB - Schedule 2 and Accidental Death and Disablement (AD&D) Insurance underwritten by with Chubb Insurance Company of Canada FROM: DATE: SUBJECT: INTRODUCTIONIBACKGROUND The Occupational Accident insurance, insured by Chubb Insurance Company of Canada Policy No. 6410 095 10, requires renewal for the year 2002. This insurance through Heath Lambert Benefits Consulting is for the following Hazards Accidental Loss of Life, Accidental Loss of Use, Paralysis Benefits and Permanent Total and Partial Disability as a result of an accident. Persons Insured under this coverage are all full- time, permanent part-time and casual part-time employees ofthe County of Elgin. DISCUSSION Based on the projection of 235 FTE (full time equivalent) number of employees, the premium deposit for the coverage in effect from January 1,2002 to January 1.2003 is as follows $ 250,000 @ $ 0.048 ! $ 1,000 x 41 FTE 365 Days $ 492.00 $ 250,000 @ $ 0.019 ! $ 1,000 x 29 FTE 365 Days $ 138.00 $ 250,000 @ $ 0.096 ! $ 1,000 x 165 FTE 365 Days $ 3.960.00 Total $ 4,590.00 Ontario Sales Tax $ 367.20 Total Amount Due $ 4,957.20 Last year $ 250,000 @ $ 0.048 ! $ 1,000 x 27 FTE 365 Days $ 324.00 $ 250,000 @ $ 0.019 ! $ 1,000 x 28 FTE 365 Days $ 133.00 $ 250,000 @ $ 0.096 ! $ 1,000 x 165 FTE 365 Days $ 3.960.00 Sub Total $ 4,417.00 Ontario Sales Tax $ 353.36 Total Amount Due $ 4,770.36 .2 6 Schedule 2 and Accidental Death and Disablement (AD&D) Page 2 November 29, 2001 RECOMMENDATIONS THAT the January 2002 renewal rates for WSIB - Schedule 2 and Accidental Death and Disablement (AD&D) Insurance underwritten by with Chubb Insurance Company of Canada be approved as presented in the report dated November 29'", 2001. hief Administrative Officer 7 . L F:IUSERSIEASTBULM\REPORTSI73AD&d02.doc Report to Counc Paul Vandenberg FROM: November 28. 2001 Standards Act Seminar Employment Date: SUBJECT: NTRODUCTION/BACKGROUND The new Employment Standards Act was revised and implemented on September 4, 2001. The Employment Standards Act is an act that governs a large portion of this corporation's day to day activities. The only employees that are not covered by the new ESA are co-op students, politicians, as well as individuals that are covered by the Ontario Works Act. Consequently, the County of Elgin abides by the ESA and needs to fully understand the new changes and amendments that have recently been made. DISCUSSION When minor changes to the ESA have been made in the past, the Human Resources department has presented the pertinent information to the other employees within the County. We must highlight the fact that any previous changes have all been fairly minor and small in nature, which has made it an easy process to pass along the necessary information. The many changes that have been made just recently to the ESA definitely have a large impact on the organization as a whole. As an example, some of the key provisions are amended Pregnancy and Parental Leave, Emergency Leave, Hours of Work and Overtime, Rest Periods, Temporary Lay-offs, as well as Compliance and Penalties, just to name a few. We need to bring our Directors, Managers, and Supervisors up to speed on the newly amended Employment Standards Act. In the past where memos, reports and minor presentations have worked when explaining the amendments, those procedures will simply not work to our advantage at this time. The changes that have been made are going to continually make such a large impact on the County of Elgin. We need to transfer the information that we possess to other employees in order for them to personally understand the new ESA, as well as for them to transfer the pertinent information to their own employees within their department. A specialized seminar designed specifically to explain the new ESA in great detail is our way of properly presenting the act in not only a timely, but most efficient and effective manner that we see fit. Charles Humphries, our Labour Law Lawyer has agreed to spend a morning with our staff members explaining the new ESA in an employee-effective fashion. Charles will come equipped with an informative presentation on the new ESA outlining the specific amendments and how they will be affecting our organization as a whole. A question and answer period will conclude the presentations, which will surly assist each employee with their own personal concerns. A guest list that has yet to be finalized will include all of the Department Heads and Supervisors from the County of Elgin, employees within the lower-tier municipalities, Kettle Creek Conservation Manager, Council, and an invited few from the County of Middlesex and the City of St. Thomas. The ESA presentation will be held between 8:30am - 12:30pm on January 15, 2002 here at the County building. The cost of the information session will be approximately $3,000, a cost that will not surpass of 2 1 Page 8 \\CTY _FS_1\SVS\USERS\DEPnHuman Resources\ESAIMgt Report.doc the great amount of information that will be gained from the presentation, As well, we will be charging a nominal fee to individuals outside of the County, which will be a total of $30 per person. CONCLUSION The new Employment Standards Act has been in effect since September 4, 2002. As a County, we need to be active in seeking and understanding the amendments that were made in order to abide by the act. A thorough information session detailed by a highly respected lawyer who also understands the County of Elgin is definitely the most effective way that we see fit when presenting the many changes that have occurred lately. RECOMMENDATIONS That the County of Elgin is presented with the amended changes to the Employment Standards Act by Charles Humphries on January 15, 2002, at the upset limit of $3,500 which will be allocated to the Corporate Expenditure Account. arley Underhi Human Resources sion by Mark McDonald Chief Administrative Officer s. Page 2 of 2 9 \\CTY _FS_1\SYS\USERS\DEPT\Human Rasources\ESA\Mgt Report.doc REPORT TO COUNTY COUNCIL Sandra J. Heffren Deputy Clerk FROM: November 28, 2001 Recognition Awards for Agricultural Youth and Plaque for Display in Elgin Agricultural Heritage Room DATE: SUBJECT: Backaround: At the November 27, 2001 Council meeting, consensus was reached that a "Notice of Motion" would be presented at the December 13th meeting requesting appropriate recognition offour youths that had received awards at the Royal Winter Fair. If the Notice of Motion is approved. in the interest of time staff have prepared this report with options for said recognition. Discussion: Prices were sought for a plaque with engraved wording to be presented to the individual award recipients and for a permanent recognition plaque to be displayed in the Elgin Agricultural Heritage Room (see attached item descriptions). As this type of individual award will most likely be required in the future, it would also be used for additional presentations of this nature Conclusion: The total cost to produce four individual scrolls (item #1) and one composite plaque (item #6) is $406.60, plus engraving on the plaque, and taxes. In this way, Council may suitably recognize these milestone achievements. Recommendation: THAT staff purchase 4 - 7" x 9" scroll type wooden recognition plaques with laser engraved County Crest and appropriate wording, at a cost of $52.90 each plus taxes, to be awarded to the recipients of agricultural awards received at the Royal Winter Fair; and THAT staff purchase 1 - 18" x 24" wooden Recognition Plaque with adequate spacing for additional award recipients, at a cost of $195.00 plus engraving and taxes, to be permanently displayed in the Elgin Agricultural Heritage Room to recognize Outstanding Agricultural Achievements; and and THAT the award recipients and the Elgin Federation of Agriculture be invited to the County Council meeting on January 22, 2002 at 11 :30 a.m., for presentation of the County awards and unveiling of the permanent display in the Elgin Agricultural Heritage Room the County Council budget; the funds be allocated from THAT Approvì sion, M. G. McDonald. Chief Administrative Officer. o \':." 1 , eputy Clerk IãI 001 ANSELL'S AWARDS 9732 11/28/01 WED 12:41 FAX 44Q{ Q~O lI.,lpL1d.OfA II !J!H!£(~ 648 Talbot Stree~ SI. Thomas, Ontario 633 519 1-888-536-5501 ¡ju¡Q/IJ-/¡li - I-I J... 1)( 9 JMeÆ: &>..:J.&7ue'd ú-/¿D ¿uocd - c~ (!..eé:ðcß '" J'é.J<."¿ ¡O/!./ ce : 3' A . '?9.- ..Jßcf¡..,- 633·9732 E!J~ , cf'~& AJ'N. c:>P 8 - 0 I JD;e~y j2:,1G y/j¿. cleLozI' /51:<E'é: aAL )4¿e.- .ß1.o7'¿;.j p ~æ./c~ ;#a.;¿ Jl0u....... /¿aoL ,,<' é'¡VéVJ led. .-- (519) Fax: 1-800-565-7062 633·6547 (519) -¥I Tel N5P 1C8 ¿'OUNý {)p o /l:l-k,A/ '>?-DAI' q X-/w UCW~ t!:fJr..ru.Kd.- (..LA/'t..D tJLXicL - ¿:.o¿¿µY &T!!/JJL ""' 14C'¿ /'.é:/C¿ t JJ8S¿Þ J-o..du 1Y 9 {!,<b)é ¡JKoLPded ,,-ø7~oL e.""YteJ9u/¿¡ fe-¡L1ou/Sf jJ/:.;cp If ~"'7~ at/- /efleJ'J ,--" q tV v-J:¡øJi"J q!(. /,;¿, CLeo t ,P,(:ou/cI eeL. Q. a:;!1 acht"d. e ^!J )&9U My <k-Itf 0"; 1,/ ~(~/ ~~'f~~ BrI//eft~ o tVJ .jG4¿j IJ 'p/é'~ -.flu:::. u...LJ a.. C:/9 / ~ <II':t f~ ,¡tot Scroll Solid Walnut OR 1..\ 'ò!-lT oAK (w.'\'I>"..1 pi lie. c.olout) /9~ fv~/Æe¿ fUeA)L/o~.::s MEMÐER PRQMOTIONAL ~ PRODUCTS AssoctATION . OF CANADA INC. ~ CANADA '1\ 1 szf~~L ~ ~~~ Iãi 002 ANSELL'S AWARDS 633 9732 FAX 519 12:42 WED 11/28/01 ¡"~~' ¡¿¡ j Si ~ 15"'1 1~·~SOI.IPW"I.N""- '5 ANNUAL PLAQUE AWARDS Hand crafted in Solid Walnut ,;glii£.:u:;: . .'¡ ,~; , '.' , .. '~'l *5 REPORT TO COUNTY COUNCIL FROM Sandra Heffren, Deputy Clerk DATE: De ember 6, 2001 SUBJECT: S HEDULE OF COUNCIL MEETINGS FOR 2002 Attached for yo r consideration are suggested meeting dates for County Council for 2002 Council can ch nge meeting dates at any time with advanced notice. Recommenda ion: THAT the attac ed schedule of meeting dates for County Council be approved Respectfully su. mitted -iG~ - Mark G. M~O a d, Chief Administrative Officer. " 13 SCHEDULE OF COUNTY COUNCIL MEETINGS FOR THE YEAR 2002 TIME DATE OF MEETING 9:00 a.m 9:00 a.m. no meeting January 22nd February 12th February 26th ROMAlOGRA - Feb. 24,25,26 and 27 DRAFT BUDGET mailed to Counci Council review of budget Budget approved by Counci Budget meeting if required 9:00 a.m 9:00 a.m. 9:00 a.m. February 28th March 1 zth March 26th March 28th 9:00 a.m 9:00 a.m 9th 23'd Apri Apri 9:00 a.m. 9:00 a.m. May 14th May 28th 9:00 a.m 9:00 a.m June 11th June 25th - if required - if required 9:00 a.m 9:00 a.m 9:00 a,m July 23'd August 13th August 27'h AMO Conference In August 9:00 a.m 9:00 a.m September 10th September 24th 9:00 a.m 9:00 a.m. 9:00 a.m. October 22nd November 12th November 26th Warden's Election Regular Council Meeting 7:00 p.m. 9:00 a.m. December 10th December 1 zth Tuesday of the month and are subject to 4 1 be held every 2nd and 4th I Council Meetings wi change. REPORTTOCOUNTYCOUNC~ Sandra Heffren Deputy Clerk. FROM: December 10. 2001 DATE: 2002 SUBJECT: COMPREHENSIVE INSURANCE PROGRAM- Introduction The County's comprehensive insurance coverage provided by Frank Cowan Company Limited, was renewed for the three-year term of January 29th, 2000 to January 28th, 2003, in order to qualify for a 5% annual reduction in premiums. The Premium paid for 2001 was $104,238.40. Discussion Due the tragic events of September 11, 2001, insurance resellers have experienced drastic payouts in insurance claims and are passing these losses onto insurance companies. There is a caveat to our agreement with Frank Cowan, as with most insurers that states "Our re-insurers may be affected by global market conditions or recent world disasters. These factors are beyond our control and may impact re-insurance conditions and coverage. Although we are confident that our markets will continue with current coverages, we will need to consider any dramatic change in marketplace conditions, or withdrawal/reduction of cover by re-insurers." The September 11th disaster certainly fits into this caveat and Bryce Sibbick has told us to expect premiums to increase anywhere between 40-60% ($151,146-$171,994), and possible increased deductible limits ($10,000), however, liability limits should remain the same. This increase would put insurance rates back to what we paid out approximately 5 years ago (see attached chart). Mr. Sibbick indicated the market is being called "hard" right now, as some companies are not interested in bidding on municipal insurance at this time. Reciprocals would probably be interested in bidding, however premiums might not be constant, because should claims be heavier than anticipated throughout the year, the participating members would have to contribute to the "pot" to cover the shortfall. We have received an expression of interest to bid from Jardine Lloyd Thompson Canada OME Division. Conclusion Council could remain with Frank Cowan Company for one more year and issue an RFP for 2003 when the bids may be more competitive, or issue an RFP for its 2002 insurance requirements. , Administrative Officer. to proceed? How does Council wish 1/1 ø COWAN" Fax#: date: Pages Fonowing: Public Entity P December 12,2001 o 633-7661 15196337661 nsurance & Risk Specialists TO 55P FROM:FCCL MARKETTING 5194584915 I Canada~s gin Bryce Sibbick Insurance Renewal E Mark McDonald County of 01 From: Subject: DEC-12-20Øl To: At: intended received The information contained in this transmission is confidential and only for the Individual or entity to whom it Is addressed. If you have this transmission in error, please notify us immediately. Elgin will Mark/Sandy As you are aware the insurance renewal for the county comes up January 29,2002. Further to our earlier meeting I can confinn there will be a substantial increase in the premíum this year due to many factors that I will be pleased to discuss with council at the January 10th meeting. I am at leased pleased to tell you that the limits of liability will not be reduced and except for possibly a few exclusions such as terrorism, mold and cyber liability the coverage will remain the same. Althougl¡ I don't have finn numbers I suspect your premium will be somewhere between what you paid last year and what you paid in 1997. We will get you the report within the next week to ten days and we can discuss ways to buffer the increase. I will be able to give you examples of counties which have had premium increases face this year. Regards, Bryce Sibbick FRANK COWAN COMPANY LIMITED 4 Cowan Street East Princeton, ON NOJ ¡VO !/ (519) 4584331 1-800-2654000 fJ (519) 4584366 of what far in excess Premium History $1 103,675 $95,866 $1 04,27 2491>110,072 $96,659 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Years REPORT TO COUNTY COUNCIL Sandra J. Heffren Deputy Clerk FROM CERB Services December 12, 2001 SUBJECT: Agreement for the Provision of 9-1-1 DATE Backaround At its September 11, 2001 meeting, Council adopted a resolution discontinuing the contract with Bell for the 9-1·1 Answering Service and awarding the contract to the OPP beginning in January 2002. Discussion/Conclusion The agreement has now been finalized between the County and the Ministry of the Solicitor General (OPP) and should be adopted by By-Law. Recommendation THAT the Warden and the Chief Administrative Officer are hereby authorized to sign an agreement with the OPP to provide for CERB Services, setting out terms and conditions under which the management and operation of the 9-1-1 service area will be provided in the County of Elgin, and the appropriate By-Law be prepared. S. J, Heffren Deputy Clerk ved for Submission M. G. McDonald Chief Administrative Officer COUNTY OF ELGIN By-Law No. 01-41 TO AUTHORIZE THE WARDEN AND THE CHIEF ADMINISTRATIVE OFFICER UEEN IN RIGHT OF THE TO SIGN AN AGREEMENT WITH HER MAJESTY THE PROVINCE OF ONTARIO AS REPRESENTED BY THE MINISTRY OF THE SOLICITOR OPP) TO PROVIDE GENERAL ON BEHALF OF THE ONTARIO PROVINCIAL POLICE CERB) SERVICES IN THE CENTRAL EMERGENCY REPORTING BUREAU COUNTY OF ELGIN' FOR 9-1-1 WHEREAS pursuant to. Section 102 of the Municipal Act, being Chapter MA5 of the Revised Statutes of Ontario, 1990, as amended, a council may pass such by-laws and make such regulations for the health, safety, morality and welfare of the inhabitants of the municipality as may be deemed expedient; and services advisable to provide 9-1-1 it Elgin has deemed and WHEREAS the County of to the residents of Elgin County; WHEREAS a standard agreement setting out terms and conditions for the provision CERB Services must be signed between the County of Elgin and OPP. Council of the Corporation of the County of Elgin the Municipa of NOW THEREFORE enacts as follows 1 That the Warden and the Chief Administrative Officer are her.eby authorized to sign an agreement with the OPP to provide for CERB Services, setting out terms and conditions under which the management and operation of the 9-1-1 service area wii provided in the County of Elgin. be 13th day of December 2001 day of December 2001 John R. Wilson Warden 13th this time this time and finally passed Mark G. McDonald, Chief Administrative Officer. and second third READ a first READ a REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM 27,2001 November DATE Fund (CRF Reinvestment 2002 Communi! SUBJECT: ntroduction/Discussion The Province has set out certain requirements to be met in order for the County to continue receiving CRF funding. The first requirement is a resolution through Council indicating the County of Elgin will apply the entire CRF allocation to the benefit of the taxpayer. The second requirement is that this resolution be considered prior to January 11,2002. Elgin the County of to Fund allocation Recommendation THAT the entire 2002 Community Reinvestment be applied to the benefit of taxpayers. Respectfully submitted Mark G. Chief Administrative Officer 5 Linda B. Veger Director of Financial Services 11/27/01 planneduseCRF Local Services Realignment (LSR) 2002 Community Reinvestment Fund (CRF) Allocation $ Thousands County of Elgin 2002 CRF Package 1. Calculated CRF - Equivalent to Year-End 2000 I 4,587 I + 2. Adjustment for 2001 Land Ambulance Costs I 84 I = 3. Total 2002 CRF Base Allocation 4,671 I + 4. Transit Bonus I 0 I + 5. CRF Bonus I 205 I + 6. Supplementary Assistance I 250 I = 7. Total CRF Funding for 2002 I 5,126 I 2002 Payments CRF Allocation of $5,126,000 will be paid in 4 equal installments of $1,281,500 6 1 Ontario Ministry of Finance Ontario Ministry of Finance REPORT TO COUNCIL Financial Services Director of Linda B. Veger, FROM November 27,2001 DATE Funds of Provincial Offences Act - Transfer SUBJECT: Introduction/Discussion: As part of local services realignment the Province transferred responsibility for Provincial Offences to the County in 2001 with a revenue stream to start in 1998. These revenues have been included in the annual CRF calculation since 1998. An audit on the Ontario Court of Justice POA Operation in St. Thomas for the year ended 1998 was prepared by Price Waterhouse Coopers. This audit, in addition to calculating the amount due to the County for 1998, formed the basis for the calculation of revenues due for 1999, 2000, and the first two months of 2001. The County received an additional $84,561 for 1998 and a total of $656,919 for 1999. The audit for 2000 has now been completed and the amount due is $680,683. has not been received as yet. The total Thomas. Once payment is received, a The information for the first two months of 2001 due, $680,683 is shareable with the City of St. cheque will be forwarded to the City. Recommendation Mark G. Mc Chief Administrative Officer 7 Council information ~ Linda B. Veg Direct.or of Financial Services Respectfully submitted Presented for 11/28/01 poarevenues COUNTY OF ELGIN 200 Departmental Budget Comparisons o Periods Ending October 31 For The %OF Budaet Variance YTD Actual YTD Budaet Total Budaet Warden & Counci Wages Benefits o (149) 10,358 10,209 75,826 2,566 35,056 113,447 75,826 2,417 45,333 123,576 90,991 2,900 54,400 148,291 Operations Total 76.50% (2,792) 592 1,572 629 164,417 21,075 9,428 194,920 161,625 21,667 11,000 194,292 193,950 26,000 13,200 233,150 Administrative Services Wages Benefits Operations Total 83.60% Financial Services Wages Benefits (2,557) (1,999) 2,478 2,078 61,489 25,839 9,512 196,840 158,932 23,840 11,990 194,762 190,718 28,608 14,388 233,714 Operations Total 84.22% Human Resources Wages Benefits 5,479 (228) 1,801 7,052 254,521 39,395 11,157 305,073 260,000 39,167 12,958 312,125 312,000 47,000 15,550 374,550 Operations Total 81.45% 1,633 (718) 79,692 80,607 118,117 19,551 (5,442) 132,227 119,750 18,833 74,250 212,833 143,700 22,600 89,100 255,400 Administration Building Wages Benefits Operations Total 51.77% (8,509) (1,084) 8,335 (4,916) 27,404 21,230 04,342 29,622 24,998 24,083 16,859 99,903 1 95,833 28,538 33,333 19,167 44,263 221,133 115,000 34,245 40,000 23,000 53,115 265,360 Corporate Expenditures Insurance Telephone Legal Retire Other Total & Professional e Benefits Expenditures 75.33% 76.25% 8,235 2,917 (7,990) 168,724 171,887 1 158,809 21,138 113,732 1 ,556,207 1,849,886 1 8 167,044 24,056 105,742 1,724,931 2,021,772 200,461 28,868 126,895 2,070,000 2,426,224 Engineering Wages Benefits Operations Maintenance Total 283,301 175,774) 7,833 17,178 132,537 (7,316,958) 5,619,807 1,120,239 1 ,496,577 919,665 (7,033,658) 5,444,033 1,128,072 1 ,513,755 ,052,202 (8,440,389) 6,532,839 1,353,686 1,816,505 1 ,262,641 Homes for Seniors Revenues Wages Benefits Operations Total 72.84% 8,063 8,063 14,879 14,879 22,942 22,942 27,530 27,530 Agriculture Operations Total 54.05% 954 218 8,986' 7,ã15 42,796 8,116 8,736 59,648 43,750 8,333 (250) 51,833 52,500 10,000 (300) 62,200 Museum Pioneer Wages Benefits Operations Total 95.90% (11,223) (16,829) (9,214) 29,995 7,272 700,390 123,496 193,298 43,508 1,060,692 689,167 106,667 184,083 73,503 1,053,419 827,000 128,000 220,900 88,203 1 ,264,103 Library Wages Benefits Collections Operations Total 83.91% 3,436 (1,185) 8,066 5,814 36,180 5,527 35,892) 5,814 39,616 4,343 43,9581 ° 47,539 5,211 52,75°1 ° Land Division Wages Benefits Operations Tota 1,825 308 1,551 3,684 6,154 892 4,116 11,162 7,979 1,200 5,667 14,846 9,575 1,440 6,800 17,815 Emergency Measures Wages Benefits Operations Total 62.66% 6,340 2,480 22,937 31,758 64,493 8,353 9,229 82,076 70,833 10,833 32,167 113,833 85,000 13,000 38,600 136,600 Archives Wages Benefits Operations Total 60.08% 925,815 (9,330) (750) 32,444 948,178 5150.82% ,097,332) 83,779 11,914 37,869 963,771 (1 (171 ,518) 74,449 11,163 70,313 15,593 (205,821 ) 89,339 13,396 84,375 18,711 Provincial Offences Fines Revenues Wages Benefits Operations Total (2,500) 6,250 ° 2,102 5,852 (22,500) 2,500 ° 14,148 5,852 (25,000) 8,750 ° 16,25Q. ° (30,000) 10,500 ° 19,50Q. ° Police Services Elgin Group Honorarium Benefits Operations Total 9 1 COUNTY OF ELGIN 2001 BUDGET As approved by Council - April 24, 2001 Col1 Col2 Col3 Col4 Col5 Col6 Col7 Budget Comparison to October 31 2001 2001 BUDGET ACTUAL TO OCTOBER 31. 2001 2001 ACTUAL EXPENDITURES RECEIPTS NET EXPENDITURES RECEIPTS NET % Oct = 83.3% 1 SURPLUS FROM PRIOR YEAR - 140,000 (140,000) - 140,000 (140,000) 100.00% 1 1 REQUISITIONS 13,667,939 (13,667,939) - 10,167,773 (10,167,773) 74.39% 1 1 PAYMENTS IN LIEU 0 - - - 0.00% 1 1 SUPPLEMENTARY TAXES 60,000 (60,000) - - - 0.00% 1 1 TAXES WRITTEN OFF 35,000 35,000 2 - 2 0.01% 1 1 INTEREST CHARGES & INCOME 100 000 '100.000 - 227,480 (227,48()' 227.48% 1 1 FEES - KETTLE CREEK CONSERVATION 16.000 (16,000) - 12,000 (12.000) 75.00% 1 2 HEALTH UNIT 1,072,261 1,072.261 984,803 - 984,803 91.84% 2 3 COUNCIL MEMBERS & LOCAL BOARDS 148,291 148,291 113,447 - 113,447 76.50% 3 4 ADMINISTRATIVE SERVICES 233,150 233,150 194,920 - 194,920 83.60% 4 5 FINANCIAL SERVICES 233,713 233,713 196.840 - r96,840 84.22% 5 6 HUMAN RESOURCES 374.550 - 374.550 305.073 - 305.073 81.45% 6 7 ADMINISTRATION BUILDING 455,900 200,500 255,400 132,227 - 132,227 51.77% 7 8 CORPORATE EXPENDITURES 265,360 265.360 199,903 - 199,903 75.33% 8 9 ENGINEERING SERVICES 2,426,224 2,426,224 1,849.886 - 1,849,886 76.25% 9 10 HOMES FOR SENIORS SERVICES 9,703,030 8.440,388 1,262,642 8,236,623 7,316.958 919.665 72.84% 10 11 AGRICULTURE 27.530 27 530 14879 - 14.879 54.05% 11 12 PIONEER MUSEUM 82,950 20.750 62,200 59,648 - 59,648 95.90% 12 13 LIBRARY SERVICES 1,416,455 152,352 1,264.103 1,060,692 - 1,060,692 83.91% 13 14 ARCHIVES 130,032 65,000 65.032 82,076 - 82,076 126.21% 14 15 LAND DIVISION 60,000 60,000 0 41.707 35,892 5,815 0.00% 15 16 EMERGENCY MEASURES 19,015 1,200 17,815 11.162 - 11,162 62.66% 16 CITY OF ST. THOMAS 17 SOCIAL SERVICES & ONTARIO WORKS 2.280,830 2,280,830 1.914,798 - 1,914,798 83.95% 17 18 ADMINISTRATIVE FEE - CITY OF ST. THOMAS 384,912 384.912 320,000 - 320,000 83.14% 18 19 CONTINGENCY FEE 50.000 50,000 - - - 19 20 CHILD CARE 257,765 257,765 201,000 - 201,000 77.98% 20 21 SOCIAL HOUSING 1,310,520 1,310,520 1,092,000 - 1,092.000 83.33% 21 22 GRANTS 117,000 117,000 54.000 - 54,000 46.15% 22 23 ELGIN TOURIST ASSOCIATION 35,550 35,550 26,663 - 26.663 75.00% 23 24 RESERVE FOR MILL RATE STABILIZATION 150,000 150,000 150,000 - 150,000 100.00% 24 25 RESERVE FOR INFORMATION TECHNOLOGY 337,433 337,433 337,433 - 337,433 100.00% 25 26 RESERVE FOR WSIB 100,000 100,000 100,000 100,000 100.00% 26 27 RENTAL INCOME - HEALTH UNIT 353,907 (353,907) - 286,842 (286,842) 81.05% 27 28 RESERVE FOR PERFORMANCE EXCELLENCE 5.000 5,000 5000 - 5.000 100.00% 28 29 PROVINCIAL OFFENSES 661,289 982,000 (320,711) 133.562 1,097,332 (963,770) 300.51% 29 30 AMBULANCE SERVICES 2,429,824 1,816.546 613,278 639,250 - 639,250 104.23% 30 31 PROPERTY ASSESSMENT 590,267 590,267 589.520 - 589,520 99.87% 31 32 TAX RELIEF 20,000 20,000 - - - 0.00% 32 33 CAPPING - 0 22 875 - 22.875 0.00% 33 34 POLICE SERVICES BOARD 2,200 2,200 0 16,648 22,500 (5.852) 0.00% 34 35 OTHER REVENUE - - 0 - - - 0.00% 35 41 COMMUNITY REINVESTMENT FUND - 5,042,000 (5,042.000) - 4.034,500 (4.034,500) 80.02% 41 42 TRANSFER TO CAPITAL 5.664,731 5,664,731 5.664,731 - 5,664.731 100.00% 42 43 TOURISM OFFICER 40 000 40,000 - - - 0.00% 43 Total 31120.782 31120.782 0 24.751,368 23,341.277 1410.091 o N REPORT MANAGEMENT TEAM Mark Hoffman, Manager, Information Technology Irene Rimnyak, Acting Director of Homes FROM: November 29. 2001 Nurse's Notes Within the County Homes mplementation of DATE: SUBJECT: NTRODUCTION Earlier this year the County purchased Nurse's Notes software ("Gold care") from Campana in order to automate the documentation of resident care. Implementation of this software has already been proven to improve the CMI (Case Mix Index) results in other Long-term Care facilities resulting in more funding from the Mininstry of Health. The process to implement Nurse's Notes began early this year and training of the Nursing and Administrative staff was done as recently as April. Mid year, a decision was made to delay the implementation of Nurse's Notes until an IT Manager was brought on board. The resident's chart is a legal document. Entering information into a database such as Nurse's Notes, makes that data part of the legal document. In order to use Nurse's Notes electronically, it is a legal requirement the proper hardware is in place to ensure that the charts are always available. DISCUSSION The Homes, in conjunction with IT, would like to schedule the implementation of Nurse's Notes. The initial site for the installation will be Bobier Villa in early 2002. This will be followed by Terrace Lodge (mid year). Nurse's Notes will not be implemented at Elgin Manor until the new facility has been completed. In order to effectively implement the software, it is imperative that the following issues be addressed and resolved. Reliability. Once nursing staff begin documenting resident care using Nurse's Notes, it is essential that they have uninterrupted access to the data. In the event that a resident requires hospitalization, current notes must be available on short notice. Due to the license agreement in place with Campana, the software resides on the server at the County building. As a result, the data is physically stored at the County building as well. We need to provide reasonable reliability and confidence in the network to provide virtually 100% up time. A network / hardware solution will provide the level of reliability that is required. By placing a Net Integrator Mark I server at the 1 1 2 homes and a Mark II server in the County building, a reliable, private network will be built, with the following features: Data redundancy - According to the license, the software and the data will reside at the County building, but backup copies of the data will reside at thè Home. Redundancy means that even if the network is down, data is accessible to the nurses, from either the local machine or through a virtual network to one of the other homes. Data recovery - each server has a built in backup system that saves data as often as every 15 minutes. Dynamic virtual networking - Users will be able to access data across Homes regardless of where the data is physically stored. Security - Each server has a built in firewall, protecting the data even further. E-mail for Registered Nurses - Each server has its own mail server built in. Using the server will allow the nurses to each have an elgin-county.on.ca email address without impacting the existing Group Wise mail system, A foundation for expansion - The Mark II server at the County building will be the foundation for the installation of "Lite" versions of the server throughout the County at the branches, to help improve one of the major concems expressed by library supervisors - connectivity. It also lays the foundation for the first Strategic initiative from the LGS report, Workflow Automation. data sharing virtual Each Mark I server costs $4189. The Mark II is $6669. A two year warranty extension is available for $1239. This will provide the County with three years of complete coverage on the servers. Total server and warranty extension is $24,192. Another available feature is an on site service policy at a cost of $40 per month per server. This means that we have a guarantee that within 6 hours of reporting a problem, sèrvice will be restored to a server. Training. Many of thè staff at Bobier Villa have already received training on Nurse's Notes, but that was 7 to 10 months ago. Additionally, new staff members have come on board. Therefore, Nurse's Notes training needs to be redone. Originally, 5 training days were purchased with the software. Three days have been used. We'll utilize the remaining two days of training and add an additional day to round out the training. Cost of the one day of training is $800. Traditionally, Campana likes a "train the trainer" approach which has logistical advantages, but limited results in delivering knowledge. Additionally, there are a number of the staff that will require basic computer skills training. We would also like to see the IT department receive Nurse's Notes training This will help build the support structure identified in item 4. Basic computer skills training should cost between $800-1000. 2 Hardware. Generally, the hardware utilised in the nurse's stations is sufficient. One new PC and 2 new printers will be required. A new system and the 2 printers should cost approximately $2000. 3. Documentation. It will be necessary for good support documentation be provided so that new staff members will have the ability to be brought up to speed without having to attend formal training from Campana. Manuals will be provided by Campana. Documentation will also be required for support procedures, so that the users know what to do in the event of some difficulty. We are proposing a 3 tier support system (discussed and agreed upon with Campana), which has a "super user" at each Horne 4. 22 as the first level of support. This user will answer questions from other users and help where possible. IT will be the 2nd level of support. Questions that IT cannot answer will be forwarded directly to Campana in the form of a service call. IT wil write up these procedures. CONCLUSION Nurses Notes has already been purchased. We need to improve our network infrastructure in order to effectively implement the application. This proposal not only allows the effective implementation at Bobier Villa, but also lays the foundation for implementation at the other Homes. month, per server for 3 years = Costs: 4 Servers: $24,192 plus service agreement ($40 per $5760) Additional Hardware: $2000 Training: $2000 Applicable taxes RECOMMENDATION That the County proceed with the implementation of Nurse's Notes in the first quarter of 2002 based on the following schedule: Place order for network hardware and begin installation plans Begin training staff on basic computer skills Set up Reg. nurses with email, utilising new servers Set up data redundancy and backup on new servers Train staff on Nurse's Notes Re-deploy 'play' vérsion of note account for trial Implement software in 'live' environment in Bobier Villa December 2001 January 2002 Feb 2002 / Jan not exceed March 2002 That the cost for the servers, warranties and 3 year service agreement $35,000 and be taken from the 2001 IT Reserve account. Feb / the 2002 IT That additional hardware and training not exceed $4600 and be taken from budget. Respectfully Submitted Irene'Himnyak Acting Director of Homes ark Hoffman. nformation Technology Manager Approved for Submission Mark Mc aid Chief Administrative Officer 23 REPORT TO ELGIN COUNTY COUNCIL Rob Lindsay - Elgin County Tree Commissioner From -Law 87-6 and Weed Control Act November 27, 2001 Summa Year 2001 Date: Subiect: Introduction Below is a year-end summary of activity regarding the Elgin County Tree By-Law 87-6 for the months of January to November 2001 and the weed orders issued between June 1 and October 7, 2001. Discussion Logging Activity/Notices of Intent: This year approximately 156 Notices of Intent have been submitted up to November 29 for the year 2001. Intents were filed as follows by Municipality: Bayham 40, Malahide 28, Central Elgin 25, Southwold 17, DuttonlDunwich 23, and West Elgin 23. Applications for Minor Exception There were 6 applications to clear woodlands within the County. Six applications were approved with approximately 16 acres being cleared. Approved clearings conformed to the County's No Net Loss Policy with equivalent acreage's replanted, Summary of approved clearings and replanted areas by municipality: 1.8 hectares (4.5 acres) West Elgin, 2.4 hectares (6 acres) Malahide, 1.6 hectares (4 acres) Dutton/Dunwich, and 0.6 hectares (1.5 acres) Bayham. Violations: There were three violations that occurred this year totalling 1.0 hectares of unauthorized land clearing. Summary of violations by municipality: 0.4 hectares in Central Elgin and 0.6 hectares in West Elgin. Weed Complaints and Orders: This year the Weed Inspector received approximately 50 complaints regarding weed problems. Upon inspection. 34 Weed Orders were issued. Promotion/Annual Open house: The annual Open house was held Feb 28th at the New Sarum Dinner with approximately 60 woodlot owners attending. Topics included review of the County Tree By-Law, good forest management strategy, maximizing profit and dealing with loggers. Pamphlets are available at all municipal offices and two newspaper ads being place in all Elgin newspapers about the Tree By-Law. The Elgin Woodlot Owners Association continues to be an active participation with this workshop. nformation Only. For Recommendation Rob Lindsay Elgin County Tree Commissioner Approved For Submission M.G. McDonald. Chief Administrative Officer 24 2001 CORRESPONDENCE - December 13th 2002 1 Membership Fee Apri Items for C.onsideration - ATTACHED Federation of Canadian Municipalities, with invoice for to March 31. 2003 for the County of Elgin. 1 Cheri Cowan, Clerk, Town of Caledon, requesting support for their resolution containing comments in response to the Provincial Consultation on Smart Growth Management Councils. 2 Mary Mysyk, CAO/Clerk-Treasurer, Town of Laurentian Hills, with a resolution petitioning the Provincial Government to amend the Safe Street Act (Bill 8), allowing the Canadian FireFighters to conduct fundraising campaigns in locations that the general public can support such events. 3 Laurie Whyte, President, Ontario Fur Managers Federation, requesting Council to oppose the Ministry of Natural Resources' proposed regulations for a moratorium on wolf hLJÍ"Íting and trapping in and around Algonquin Provincial Park. 4. Sharon Vòkes, County Clerk, County of Grey, with a resolution regarding announced creation of Smart Growth Management Councils and asking the Province to reconsider the imposition of an non-elected body assuming authority of the Province over elected Municipal Councils. 5. Thomas, with Ken Monteith, 2001 Campaign Chair, United Way of Elgin-St. request for a corporate contribution to the United Way. 6. Federation of Canadian Municipalities Fédération canadienne des municipalités 24, rue Clarence Street, Ottawa, Ontario K1 N 5P3 Telephone/Téléphone: (613) 241-5221 - Fax/Télécopieur: (613) 241-2126 NVOICE/FACTURE 2682 November 20, 2001 2002 MUNI - - $5,022.82 - $5,022.82 017588 Invoice Number! No de facture: Invoice Date! Date de I'envoi Billing Year! Année d'adhésion: Membership! Adhésion: County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 M E M B E R S H I p A D H É s I o N Membership Fee fori Frais d'adhésion pour 2001 NOV 26 April 1, Total Fee Population 46884 Base Rate of $100 + 10.5 Cents Per Capita la période de 2003 to March 31 2002 r,:r Frais Total dues ISolde (GST does not apply! TPS ne s'applique pas) No de Membre:! Member 10: 017588 I Dues , nclude a copy of this invoice with your payment quoting member ID Your prompt response will help us serve you better. Thank you. 017588 Congrès annuel et Expo municipale 2002 MC du 31 mai au 3 juin, Hamilton(ON) " Collectivités en évolution " Au plaisir de vous rencontrer Retourner une copie de la.facture avec votre paiement et inscriver Ie numéro de membre Une réponse rap ide nous permettra de mieux vous servir. Merci. 26 Accounting! Comptabilité 2002 Annual Conference & Municipal Expo TM May 31 - June 3, Hamilton, ON "Communities on the Move" See you there! Page BB2 01 p, CLERK-Elgin Co 6191 416 971 1 519 633 7661 FAX NO, ASSOCIATION OF?-} 260 THU 04:53 PM EST 11:12 11/221B1 23 NOV-22-0 All Municipal Clerks within The GreelerToron!o Area. Tho Town of Caledon Council at its meeting held November 19, 2001 unanimously ¡¡dopted Goneral Committee Recommendation GC-244-2001 which reads as follows TO CAO Reporl 2001-12, as revised (Smart Growth Response to Provincial Consultation) be adopted; RESOLVED THAT Managemønl Councils AND THAT a copy of Council's resolution be forwarded to the Ministry of municipal Affaírs and Housing, the Association of Municipalities of Ontario and the Municipalities within the G.T.A.; AND THAT Ihe Ontario Government be lobbied 10 work directly with the municipal Councils of Central Ontario through the Province's Smart Growth Secretariat, to develop a Provincial vision for Smart Growth; The Corporalion of the Town of Caledon provide the response to the Provincial Consullation on Smart Growth AND THAT Council of following comments in M:magement Councils: That the Provincial Smart Growth Vision should concentrate solely on big picture Issues suctl as p0pulation distribution, public transit and tronsport8tion, other infmstructure and broad environmental issues 1 That all othor aspects of the proposed role of the Smart Growth Management Councils be left to the oxisling governance mechanisms of municipal and region<:11 governments, as moderated by the Provincial Planning Policy stûtemcmts; 2. That the Smart Growth secretc,riat consult directly with Municipal Councils concernin9 the current Provincial/Municipal financial regime, both as to the current financial disincentives to Smart Growth and as to the necessary financial arrangemEJnls that will bo needtiJd to tiJnsure effective municipal implement3tion of Smart Growth principles 3 That In consultation with Munldp~l Councils, the Ontario Government must take a direct and energotic le8d role in developing and applying H Smart Growth Vision for Central Ontario, in facilitating an ongoing process of environmental monitoring, In developing financial forecasts for Smart Growth, and in resolving inter-municip;;¡l, "inter-zone" and inter-Ministerial issues regarding Smart Growlll; 4. Ttlat the Srnmt Growth Secreærl¡:¡t facilitate task forces of Municipal Co unci members and staff to study and resolve spocific Smart Growth big picture issues, similar to the model used by the Greater Toronto Services Bomd. 5 Council's action as deemed nfol'l1mtion and your your is provided for This resolutiClfl ¡;¡ppropriate, This m~tr:rW is provided ~mdt'r I:OD.lrA.Ct IlS a paId service by tbe ()r¡gÍDaùp~ or~I1Di»I:l.ionl"Dd dots not he«!!.....ariJy ['~necL the ,'il!w$ or pQSitions u( the ASSociGtion of M.uni.~ipl11itic' o( OntArio (AMO), its ~Ub:;id.i~~'Y..~on~~anies. Or~:.:!5. dircclul'S or ;), ,!:ents. AMCT Cowan Cheri Clerk, 'Town 27 Cl'\ledon of CORPORATION OF THE TOWN OF LAURENTIAN HILLS 17 . R.R. # PO KOJ Ontario Deep River. 34465 Highway 0-344-01 File #415 November 26,2001 ALL MUNICIPALITIES OF ONTARIO: Endorsement of Resolution The Council of the Town of Laurentian Hills passed the attached resolution at the Regular Council meeting of November 14,2001 and request that your council support this resolution and forward same to the Minister of Municipal Affairs and Housing, Solicitor General, Premier of Ontario, AMO, and local M.P.P. Yours truly '----fV Mrs. Mary Mysyk, AMCT CAO/Clerk- Treasurer 28 MM:rb Enc!. CAO/CLERK-TREASURER:. ·(613) 584-3114 PUBLIC WORKS SUPERINTENDENT: (613) 584,3865 VILLAGE OF ~~'-:I:~_~IVER OFFICE:,,(613) 589-2985 MAYOR'S OFFICE: (613) 584-2932 BUtLDING INSPECTOR: (613) 584-4015 PT. ALEXANDER OFFICE: (613) 584-3114 ""~..'V......./~t.".\.-'~OA ,).,o.c: /'J .. " ~ ~> .. ~ , CORPORATION OF THE TOWN OF LAURENTIAN HILLS 34465 Highway 17 R.R,#1 Deep River, Ontario KOJ PO 1 November 14.2001 Date . ~ .0!. 2001 NOV 30 &,~ c " JOYED BY mCONDED BY the than two million dollars to Resolved That: WHEREAS the Canadian Fire Fighters have contributed by fundraising more \1uscular Dystrophy Association of Canada 3elt many fundraising campaigns Drives as one of their is to amend the Highway aggressive solicitation and AND WHEREAS the Fire Fighters have held Boot 8) prohibits roadways AND WHEREAS the Safe Streets Act (Bill Traffic Act to regulate certain activities on NOW THEREFORE be it resolved that the Town of Laurentian Hills petitions the Provincial Government to amend the Safe Street Act (Bill 8) and allow the Canadian Fire Fighters the right to conduct fundraising campaigns in locations that the general public can support such events AND FURTHER that a copy ofthis resolution be forwarded to the Minister of Municipal Affairs and Housing Solicitor General and Premier of Ontario, Association of Municipalities of Ontario, all municipal Councils in Ontario and the local M,P.P. Mayor 29 O.F.M.F. Ontario Fur Managers Federation Second Line East· Sault Ste. Marie, ON . P6B 4K2 Tel. (705)254-3338 . Fax (705)254-3297 E-mail: howard.ofmf@sympatico.ca www.furmanagers.com 531 2001 3 DEC November 29. 2001 The Councilors The County of Elgin 450 Sunset Dr St. Thomas, ON N5R 5V1 Councilors: Dear As you may be aware, the Ministry of Natural Resources has made recommendations regarding the management of wolves in and around Algonquin Provincial Park, These proposed regulations are currently posted on the Environmental Registry for public comment (copy enclosed). As the primary managers of Ontario's wild furbearer resource, we are concerned that the proposed regulations for a 30-month moratorium on the hunting and trapping of wolves in the area goes beyond what is necessary for adequate management. Having updated your municipality in the past on an urban trapping nitiative, we thought we should share with you some of our concerns on the proposed regulations A moratorium, once implemented, may be difficult to reverse. As an example, we enclose recent Earthroots propaganda calling for a permanent ban on hunting and trapping of wolves in the area, and the expansion of wolf protection to other areas of the province. Some municipalities are dealing with the effects of the closure of the spring bear hunt and the expansion of their boundaries. Adding wolves to the equation will potentially add to the burden of wild animal control costs for these municipalities. Trappers who now undertake nuisance animal control at the request of landowners may be reluctant to do so in the future in the face of a moratorium on their normal trapping activities. 1 2 /2 30 2 An uncontrolled increased wolf population will lead to increases in predation on livestock, furbearers and game animals. A sustainable harvest within regulated seasons can prevent this while still ensuring the viability of wolf populations. The proposed regulations go beyond what was recommended by the Algonquin Wolf Advisory Group, who had recommended regulated hunting and trapping seasons, not a moratorium 3 4 If you share our concerns, we encourage your municipality to oppose the proposed regulation for a moratorium on wolf hunting and trapping in the area by responding to the EBR posting by December 19. We have attached a sample letter that reflects the recommendations of the Algonquin Wolf Advisory Group, and would be willing to provide additional information if that would be helpful to you in formulating a response. Yours truly 1 3 Managers Federation Ontario Fur ;fr, Lau Pre , 'c' \. ¡(<.:gISlI) i'wUID<.:r; I\.LlV , )- po.,; ul j ·U.')UlIg, h.~bU!UUUlJ ,'H'Ill!:'. UIJ",~" <.. ,\¡'"'Ö ." EBR Registry Number: RBOlE6005 Type of Posting: Regulation Ministry: Natural Resources Status of Posting: Proposal Date Proposal Loaded: 2001/11119 Comment Period: 30 day(s) Written submissions maybe made between November 19, 2001 and December 19, 2001. .._"'~""""""~_~_~,~~_~_._~.'w~..,.~~~~_~~______~=,........-_' -~-~-~._-~_.",~>~_.,,-~~---'< _~__m'~·' NOTICE OF PROPOSAL FOR REGULATION © Queen's Printer for Ontario, 2001 ---~-~---------~. -'--' ---~~~-~--, Proposal Title: the proposed Regulations under the Fish and Wildlife Conservation Act to support management strategy for the wolves of Algonquin Provincial Park Description: Algonquin Provincial Park is the largest protected area for the Eastern Wolf in North America. In recent years, concern has beenßxpressed about the possibility of a decline in the wolves of Algonquin provincial Park. In recognition of concerns regarding the long-term . sustainability of park-wolves, the Algonquin Wolf Advisory Group was established to assess the status of the wolves and th.e many issues related to their management, and to provide recommendations on possible management actions required to sustain them. Short The Algonquin Wolf Advisory Group included representatives ITom local communities, government, hunters, trappers, ,environmental conservation organizations and the science community. On December 5,2000, the Algonquin Wolf Advisory Group submitted a report summarizing their findings and providing twenty-four recommendations for the management ofthe wolves of Algonquin Provincial Park. The report was posted on the EBR Registry (Regístry #PBO lE600 1) invitiµgcomments from January 15 to March 15, 200 I. The first and second links·shownin blue at the end of this proposal respectively, provide access to electronic copiesófthe report and theEBR posting of the report. Basedorlthe report and comments re,ceived during the consultation period, a proposedffiànagement strategy has been deternì.iÍledfbr the wolves of Algonquin Provincial Park. The proposed strategy includes several elements: I) Adoption of all 24recemmendatiüns (with expansion of Recommendation:18as noted below) by the Algonquin Wolf Advisory Group including placement of a yeaNound closed season on the regulated hunting and trapping of wolves in 3 townships inside Algonquin Provincial Park to contribute to the protection of wolves in the park. 10 PM I)/Zü( 32 of4 '-LL",- S' 2) Expansion of recommendation 18 involving the placement ofa 30-month moratorium on regulated hunting and trapping of wolves in the 39 former townships surrounding the.park (as referred to in the report). This expands the level of protection 'f"'·"" ,)¡"¡,,.~ ('-"gU(.. ".~U¡¡t;. " >C , '" IU<..:I , '- J\....:~I"( A proposed science strategy to enhance research and monitoring 3) Purpose of the Proposal the proposed strategy for the management of the wolves of Algonquin 1) To announce Provincial Park 2) To seek public input on the following proposals to amend regulations, to contribute to the protection of the wolves of Algonquin Provincial Park: a) placement of a year-round closed season on the regulated hunting and trapping of wolves in three townships within the park, and b) placement ofa 30-month moratorium on the regulated hunting and trapping of wolves in 39 townships surrounding the park to assist in ensuring the sustainability of the park's wolf population. The proposed moratorium would be structured to automatically sunset at the end of the 30-month period. If at the end of30 months, it is concluded that the moratorium continues to be needed, consideration will be given to extending it. on these regulation proposals s seeking public input Ministry The Other Relevant Information The web links listed in blue below provide additional information pertaining to this notice on the following Algonquin the - The first link - Report entitled The Wolves of Algonquin Provincíal Park by Wolf Advisory Group Information Posting for the report The Wolves of Algonquin EBR - The second link Provincial Park Wolves Wildlife further information in support of this notice mcluding: a summary of the comments received on the information posting of the report The of Algonquin Provincìal Park by the Algonquin Wolf Advisory Group. -a description of the proposed management strategy, and -a copy of the season regulàtion amendments proposed by Conservation Act. the Fish and MNR under third link provides The The fourth link provides-infonmítion regarding the Committee on the StaWs of Endangered Wildlife in Canada (COSEWIC). The Eastern Wolf, which includes wolves in Algonquin Provincial Park. is designated by COSEWlC of "special concern", their lowest level of risk category Pt\1 ü ~'2üü :53 2of-t , 1"'- 1.\<,':1 , <..:gJ.~ Copies of the report entitled The Wolves of Algonquin Provincial Park can also be obtained from the contact listed on this notice u , UI'" ;)(;..Illl.'>. Ölll<.tl'<.) 'e >.,( " )/)<.; .U\J~I.) '" IH!":! , '- l\.":~j::>l Other Public Consultation Wildlife population and habitat management activities are subject to Exemption Order MNR-42 made under the Environmental Assessment Act. In accordance with the provisions of this order, in addition to the posting of this proposal a number of associations with interest in the proposal will be made aware of this posting. The third link below contains a summary of the comments received on the information posting for the report on the Wolves of Algonquin Provincial Park as submitted to the Minister of Natural Resources by the Algonquin Wolf Advisory Group Regulatory Impact Statement: The anticipated environmental, social and economic consequences of the proposal to protect wolves within the park are positive. The anticipated environmental consequences of the proposal to protect wolves in the townships surrounding the park are primarily positive. Protection of wolves may result in a small increase in predation on deer and beaver, two of this wolf s main prey species. The anticipated social consequences of this proposal are primarily positive as wolves are an important part of healthy ecosystems and Ontario's heritage, and most Ontarians support their long-term sustainability. The wolves of Algonquin Provincial Park are an important part of the park's wolf education and interpretative program. The internationally known public wolf howls held in the park attractseveral thousands of participants annually. The anticipated economic consequences of this proposal are primarily positIve. The popularity of park wolves contributes to local tourism and economy of the area This proposal may affect economically a small number of trappers that take wolves in the area and a minimal number of outfitters that provide wolf hunting. However, the number of wolves that have been taken in the area inre.éent years is low. the following Contact Person Wildlife Section MNR Fish and Wildlife Branch Comments should be directed to 5th Floor, North Tower, 300 Water Street Peterborough, Ontario, K9J 8M5. .~ PHONE (705) 755-1940 FAX (70S) 755"1900 available by clicking the following hyperlink(s) I1!!JäJ.YL\Y2'L!})!J.U~OY_º_llçall\!L1iRi.RU b s/wolLreJ2Q!t _QQ.\.p.sJf I1tJJ";!ÚY'iV.'^!gn",,goy () ILc;¡!C11YregLS.t.rylO 1221:?elL.I1.UJ1. h\tpLÒYòylY!111]1:g0 v. () nqy rvINRI'yolf2.Q\2I) is notice material in support of this Additional I'M o 1191200 34 4 30 ..."'·...0' V.__,· IIH J. upo.:.i.tI ,. ~lallJ,"j. K~gulauul Y¡X:: Oll'O:SUUg: KJjVlt.OVV) I:c-HK RegIstry 1'1 umber if they: Ministry ://www.cosewic.gc.ca All comments will be considered as part of the decision-making by the (a) are submitted in writing; (b) reference the EBR Registry number; and (c) are received by the Contact person within the specified comment period. htt 10'PM I 9/200 II All ** No acknowledgment or individual response will be provided to tbose who comment. comments & submissions received will become part of the public record. ** 35 40[4 Subject: Wolf EBR Date: Thu, 22 Noy 2001 05:53:41 -0500- From: Ray-Gosselin <info@coha.net> To: undisclosed-recipients: " Wo are requesting lD Thank you Ray copy of what the anlmal rlghts folks to -the EBR on the Algonquin Wolf issue a ThlS 15 response Earthroots: Alerts Date: Nov 20, 2001 through hunting and Ensure Algonquin wolves are protected trapplng ban The Eastern Canadi-an wolves ,that reside In Algonquln Park have -been the subject of. one of the longestf most intensive wolf studies in North Amerlca. The research concluded that the park's wolf population is not self-sustaining. Mortality rates are -higher than hirth rates and two-thirdS' of. wolf deaths are~directly attributable to 'humans, name_ly due to huntîng-and trapping outside- of the park Recent genetic studies have made the AlgonqulD wolf debate a significant biodiversity issue. The park wolf is distinct from that more numerous Gray Wolf_ (Cani·s lupµs) but. a close relative of the hi,ghly endangered Red Wol.f (Canis rufus). The park may hold·the purest remnant popul.ation of red wólves in the world. Algonquin Park is the largest area where this welL- is.:px:etected In May 2001 the. Committee on the status of Endanger.ed. wildlife in Canada COSEWIC) listed the Algonquin wolf as a Species ·of Spec:i,;,l Concern becàuse of characteristics that make it particularly sensitive to human activities or natural events by for deer:· moni~torlng prey and restrictions On Noverrt>er 6thL 2001, decades of research 3,. years _of_~analysi's a stakeholder cömmîtte~ a 2-month public comment perlod, thë Minister.of" Nat.ural"·'Re-sources John Snobele-n proposed?' 3'O-month moratöii.uffi.:'Oñ-the--hunti,ng and trapping _ of wolves In''·3-9 .t'own;shi-ps ìmmediat.ëly. ;sürrounding "Algonquin Provincial -Park 23· 'o.ther . recommendat}qn~ ~er~ -a~so proposed, including .f0r~st:: fu0di fication to improve habi tat long-termpopulati.ön trends for wolves and their onh~man a~tïvity near wolf-denning sites after and The Ontario Ministry of Natural Resources OMNR 15 accepting public comment,s" O,n ':tÌle groI?osed Algonquin Wolf management 'stra,:t~gy until Decêrftber l~rth, 2001. A brief description of the proposal'f-or regulatlon can be ~öunçi at ~tt~/ /204. ~....: 252.~}5~~n'!_re'J]'~SE'y/:)l-7~l-ª--Ër. htm in Points t~ ~Dclude ACTION: Ple?~e_submit a letter on the proposal your st.rbnÜsslò~n K?'.$.µpgor;.t the .",z€:?-r-round ._closure _on wolf ..!<illlJ:'rg'4- ê_ince the majorlt¥ Gf~-¡'oJ;.Lßeaths J2/3) is due to htmUng a~d t:ratä;1_ng.Rr<:ssure.s outside '<:?'·.f the- park,._ a year-round closure on huntJ,.ng~ë:ind-ti:appihg wolves in the 3-9 "'township's surrounding the park is the most··eêologically sensible measure to protect the wolf (Recommendation 18 amended in proppsa~.:-+ The not the morator1um be changed:: to a përmanen~-barr and' trapping morator1um, set·&~ .30-mQnths is the negative populat1on trend. The automatic moratorlum after 30 months 1S not based on good ø Réê"onYmend:"·t:hat length- cf.. then hunting long enough to reverse expiry of the PM 7 3 /26/2( 36 2 " VU LLH science ø Demand the expansion of protected areas and the creation of provincial protection strategy for both the Eastern Canadian Wolf lycaon) and the Gray Wolf (Canis lupus). The OMNR is proposing initiatives to manage wolf habitat outside of the Algonquin Park area. (Recommendation 22 in proposal). Few parks are of a sufficlent size and quality to sustain viable wolf populations. Both species of wolves in Ontario: the Eastern Canadian Wolf and the Gray Wolf are put at risk by the lack of protecLed habitat and corridors. a Canis conservatl0n the province The OMNR is other areas of the the few provincial year-round open season for quotas or bag limits to and ø The OMNR should assess wolf populations across implement hunting and trapping closures accordingly proposing a closure on wolf hunting and trapping in province. (Recommendation 23 in proposal). Outside parks that protect wolves, it is virtually a hunting and trapping wolves and there are no regulate this of one ø Demand wolf protection on a provincial level. Outside of Algonquin Park, there has been very little research on the status of wolf populations. There has never been a true population assessment wolves on a provincial level. Although most hunted species have had provincial management plans in place for years, there has yet to be developed for wolves Comments should be directed to Wildlife section MNR Fish and·Wildlife Branch 300 Water Street, P.O. Box 7000 Peterborough, Ontario, K9J 8M5 Fax: 705-755-1900 7PM 3 126/200 Number RB01E6005 at the 37 Rights Include the Environmental Bill of top of your letter to make it official 20[2 Date: Name: Address: To: Wildlife Section MNR Fish and Wildlife Branch 5th Floor, North Tower, 300 Water Street Peterborough, Ontario K9J 8M5 Re: EBR Registry Number: RB01 E6005 We oppose the placement of a 30-month moratorium on regulated hunting and trapping of wolves in the 39 townships surrounding Algonquin Provincial Park. As noted in the regulatory impact statement of the EBR posting, "the number of wolves that have been taken in the area in recent years is low". In keeping with the recommendations of the Algonquin Wolf Advisory Group, we recommend instead the following: 1. Maintaining the December 15 to March 31 closed seasons for hunting and trapping of wolves in the Townships of Hagarty, Richards and Burn's. 2. Closed seasons for the hunting and trapping of wolves that extend all year in the Townships of Finlayson, McClintock, Livingstone and Airy. 3. A closed season for the hunting of wolves that extends from December 16 to September 14 and a closed season for the trapping of wolves that extends from February 16 to October 24 in the Townships of Ballantyne, Boulter, Calvin, Papineau, Head, Maria, Wylie, Chisholm, Lauder, Boyd, Cameron, Clara, Rolph, McKay, Paxton, McCraney, Franklin, Butt, Sinclair, Havelock, Harburn, Eyre, Sabine, Dickens, Murchison, Burns, Hagarty, Richards, Fraser, Dudley, Harcourt, McClure and Herschel. We further recommend the foregoing seasons be implemented simultaneously with the other recommendations of the Algonquin Wolf Advisory Group, especially habitat improvements within Algonquin Provincial Park. Signature:_ 38 to Please circulate CORPORATION OF THE COUNTY OF GREY OFFICE OF THE COUNTY CLERK (519) 376-2205, Ext. 227 1-800-5S7-GREY Fax: (519) 376-7970 svokes@greycounty.on.ca Sharon Vokes, County Clerk 59~ì 9th Avenue East Owen Sound, Ontario N41r< 3E3 December 6, 2001 resolution was the following Grey County Co unci Session of WHERE:AS the Province of Ontario has announced the creation of Smart Growth Management Councils; 4,2001 At the December adopted: mposed upon the AND WHEREAS these Councils appear to be arbitrarily Municipal Sector; AND WHEREAS the imposition of a non·elected body assuming the authority of the Provincial government over duly elected Municipal Councils is not considl~red a beneficial addition to an already complex local government sector THEREFORE BE IT RESOLVED THAT the Province of Ontario reconsider its proposal and invite further consultation from the Municipal sector and more particular, the Association for Municipalities of Ontario prior to reintroducing any similar Smart Growth proposals so they truly can support and assist Munici¡pal and inter municipal decision making rather than further eroding the democratic process of Municipal government; AND FURTHER THAT this resolution be circulated to all municipalities In Ontario, A.M.O., all Cabinet Ministers, the Leaders of the Opposition parties as well as our local MPP's. Council's support is respectfully requested Your truly, THE COUNTY OF GREY Yours very C.M.O Mrs, Sharon VI:Jkes County Clerk "rhis is a paid announcement and views and comments expressed herein are not necessarily endorsed by AMCTO." Faxed on December 6, 2001 United Way of Elgin-St. Thoma. December 7. 2001 Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 M¡:¡rk, The 2001 United Way campaign is coming up short of goal. Looking at what is confirmed and what is projected, we appear to be some $80,000 short. This represents 92% of what was achieved last year, a projected 8% shortfall. Dear As you know, United Way funds essential programs and services through 23 Member Agencies. These agencies are important to the well-being of the citizens of Elgin, As just one example, we heard yesterday in a report from Member Agencies that the Salvation Army has served 2700 people through the emergency services funded by United Way. the to ask you for a corporate contribution to The purpose of this letter is United Way campaign. Many organizations allow for a corporate contribution, in addition to the successful employee campaign in the workplace. I am requesting your consideration of a corporate match to the employee dollars raised at the County. For your information, thought you would also like to know that the City of Stratford is contributing some $20,000 to that United Way campaign Thank you for your support and leadership of the employee campaign at the County of Elgin this year. We sincerely appreciate it. n support I look forward to receiving your positive response to this request of the campaign FAX 519-631-9253 118897107 RROOOl IB8, 519-631-3171 Registered Charity No. Yours truly, K~onteith 2001 Campaign Chair 400 Talbot St., St. Thomas ON N5P www.stthomas.unitedway.ca 2001 CORRESPONDENCE - December 13th Honourable Chris Hodgson, Ministry of Municipal Affairs and Housing, acknowledging Council's resolution regarding the Province's role in the proposed federal affordable housing program (ATTACHED) Items for Information - (Consent A, 1 Federation of Canadian Municipalities, News Release "Green Municipal Funds Investments worth $4.5 Million Will Improve Municipal Infrastructure and the Environment. (ATTACHED) 2 (ATTACHED) Honourable Chris Hodgson, Ministry of Municipal Affairs and Housing, aCknowledging Council's resolution of September 25th 2001 adopting a Mission Statement. (ATTACHED) Thank you card from Marilyn Fleck. 3 4. Honourable Tony Clement, Ministry of Health and Long-Term Care, acknowledging Council's resolution regarding funding for the St. Thomas-Elgin Patient Shuttle (STEPS) project. (ATTACHED) 5 S. Russell, Executive Correspondence Officer, Office of the Prime Minister, acknowledging receipt of Council's correspondence concerning the National Broadband Taskforce. 6. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Premier Michael Harris concerning the County's resolution on the maintenance of strong public infrastructures 2) Prime Minister Jean Chretien concerning the County's resolution on the maintenance of strong public infrastructures 3) Honourable Chris Hodgson, Ministry of Municipal Affairs and Housing, concerning Council's resolution on the provision and funding of programs for low-income households Honourable Tony Clement, Minister of Health and Long-Term Care, concerning Council's resolution for increasing the daily rate allotted to Medical Directors at long-term care facilities and provide subsidies to Doctors working in geriatric care Mr. David Lindsay, CEO, Superbuild, concerning Council's resolution for provision of reliable confirmation of OSTAR funding levels to municipalities Honourable Brian Coburn, Minister of Agriculture, Food and Rural Affairs, concerning Council's resolution for provision of reliable confirmation of OSTAR funding levels to municipalities Honourable Jim Wilson, Minister of Energy, Science and Technology, concerning Council's resolution regarding the economic implications of the .07 cent per kilowatt-hour increase approval to service Ontario Hydro's debt 7 4) 5) 6) 7) (ATTACHED) John Thank you card from Cynthia St. 8 39 Carllsenburg, Vice-President, Customer Relations, Municipal Property Assessment Corporation, with an information kit concerning the recent Property Assessment Notice received by property owners in Ontario. (ATTACHED) 9 "ADVISORY" - Protecting the Environment and Road Safety - Government of Canada Launches Consultations for Better Management of Road Salts. (ATTACHED) 10 S. Poirier, Executive Correspondence Officer, Office of the Prime Minister, acknowledging Council's resolution concerning federal infrastructure funding 11 "Members Frustrated by Delays AMO Member Communication- For Your Information in Provincial Funding for Ambulance (ATTACHED) 40 12 ~t] -"'....r-- Ontario Miriistère des Affáires municipales ètdú-L~gement :Ministry øf. "Muniçipal Affairs and Housing .Bureau· duministre 777 -rue. Bay Toronto ON M5G 2E5 Tél: (416).585-7000 ,VoIw.,,!·mah~gov,on.ca Office otthéMinister 777 Ba.y S1reet . Toronto ON M5G 2E5 TêI: (416)585;7000 www.mah.gov.on.ca 2001 2e NOV 22,2001 Mrs. Sandra J. Heffren D~puty Clerk County of Elgin . 450 Sunset Drive . St. ThomasON. N5H 5Vl Novemþer Heffren Thank youforyóÜrletterofQctober24,2001 , forwarding County Council'sresoh,Jtion of October 23rd regarding the Province's role in the proposed federal affordable housing program. .. Dear Mrs My staff.and·1 are currently eng¡1ged in d.iscussion& with ourJedéral housing c(:)unterparts on waysof~nsµring that the proposed program's parameters are sufficiently flexible so as to achieve f~deral. program obj~ctive$aswell as remain responsive to Ontario's needs and circumstances. . In Ontario, asa result oftheSoci¡1IHousingReform Act. 2000, local govemments (Consolidated Municipal Service Managers) have greaterresponsibility for housing programs than ev~r before. In addition, the Province has approved new authority for pUblic/priyate partnershipsatthe Iqcallevel, and announcedits intention to extend the exemption periqd for the neyv rental housing property tax class for 35 years, so that mUnicipalities may encourage rental housing pwduction With regard to the provincial contribution, the Government has already ¡1pprov~d fUnding programs for high ne~d groups over the nextseven:1I years. In several ministries, the Government's priorities for housing programs are being. realized. Examples of this are hom~sfor the developmentally delayed or psychiatrically handicapped people andJrail seniors, It is important th¡;¡t the federal government recognize these funcjingprograms as qualifying to be considered part of the provincial contribution. . . /2 1 4 2 Hefffen The proposed a.ffordable housing program is a short. term solution and the Provii1çenas made acommit~ent to.bringing about sustainable, cost-effective improvements tÇJ the business environmentfÇJr rental housing. Wra·have begun a dialogue with the federal government on changes to lnetax.system and busines.s climate, which could result in correcti\l~measures being taken so that the¡ rentaiconstruction industry is viable and productive over tnelonger term. . Tnisis a priority for the Provincial government and is supported by. other key stakeholders in municipalities, tnehousing industry and national housing advocacy groups. Mrs~Sa.ndra J the I appreciate tne County1s interest in this matt~r, andllookforward to working with fed~ralgovernmef1tand our municipal partners in Ontario to make this venturea. .success. . SincerelY, d Hon.Chris HÖdgso Minister 42 Mr:Steve Pet~rs,MPP ElgincM iddlese¡x-London c - ~I.I aua Fed....tion of Canadian MnnicipaJíne. For Immediate Distribution members of council and senior staff Please circulate to al NEWS RELEASE GREEN MUNICIPAL FUNDS INVESTMENTS WORTH $4.5 MILLION WILL IMPROVE MUNICIPAL INFRASTRUCTURE AND THE ENVIRONMENT Ottawa, November 26, 2001 - Communities are becoming more energy efficient and environmentally friendly thanks to support from the Green Municipal Funds (GMF). Today, Jack Layton, President, Federation of Canadian Municipalities (FCM), Natural Resources Canada Minister Ralph Goodale and Environment Canada Minister David Anderson announced that 39 municipal governments will receive funding for 42 innovative studies and projects to improve the environmental performance of their operations. "Today's announcement of more than $4.5 million worth of projects wi leverage total project investment of $23 million," said Layton. "This wili help communities identify innovative ways of protecting the environment, reducing greenhouse gases and improving quality of life." The Government of Canada established GMF in Budget 2000 to stimulate investment in innovative municipal infrastructure projects and environmental practices in Canadian municipalities. There are two funds: the five-year, $25-million Green Municipal Enabling Fund (GMEF), which supports feasibility studies, and the $100.million Green Municipal Investment Fund (GMIF), a permanent revolving fund that supports project implementation The studies announced today include 38 feasibility and pilot projects to help municipalities develop ways to reduce air, water or soil pollution and to pr()mote renewable resources. The four GMIF projects will support infrastructure devéloprnent to improve water treatment, wastewater management and energy efficiency. "The Federation of Canadian Municipalities' ongoing support and proactive approach to climate change issues has raised public awareness and helped Canadians take action to bring down greenhouse gas emissions, putting us one step closer to meeting our goals." said Minister Goodale. "Communities across Canada are leading the way in seeking new technologies .for clean air, safer water and more efficient energy use," said Minister Anderson. "Through these initiatives municipalities are demonstrating that taking steps to address climate change can also protect our natural environment and improve the health and quality of life for all Canadians." 43 2 To date, 115 projects have been approved for funding of more than $8.5 million, leveraging $42 million in total spending to act on cleaner air, water, soil and climate change. These projects, if fully implemented, will result in an estimated 566,800 tonnes reduction in greenhouse gas emissions contributing to the reduction targets Canada has agreed to in the Kyoto Protocol FCM has been the national voice of municipal governments since 1901 It is dedicated to improving the quality of life in all communities by promoting strong, effective and accounlable municipal government. The Green Municipal Funds are part of the Government of Canada's $1.1 billion commitment over the next five years to help fight climate change. The Government of Canada is working in partnership with all levels of government, private sector and industry to reduce Canada's greenhouse gas emissions. 30 nformation FCM Louise Comeau Director, Sustainable Communities and Environmenlal Policy (613) 244-6017 For further Environment Canada Kelly Morgan Press Secretary (819) 953-2101 Natural Resources Canada Pat Breton Press Secrelary (613) 996 2007 the approved More information about the Green Municipal Funds, including details of projects and studies is available on the FCM Web site, ~.fcm.ca change Canada's action on climate 44 of For more information on the Government please visit www.climatechanae.ac.ca ~.~ ~ bntario Ministry!>! Miriistère des Municipal Affairs Affáiresm~nic;ipales and' HoUsing ) et du Logement Office of the Minister 'SureaudÚminislre 777B'ay Streßt .... 77.7 ru~ ;B?y Toronto ON M5G2Ep .Tordnto ON M5G 2E5 Tel: (416)585'7000 Tél: (418) 585-7000 w,ww.mah.gov.-hn,ca: .www.mah;'gov,ön.ca November 19,:2001 Mr.DuncanJ Warden pquntyof Elgin 450 SunsetDrive St. ThomasONN5R 5V1 McPhai Warden McPhai ''', .".., ;....,'..,' ,.' Mr.StevePeters, MPPfor Ëlgin-Middlesex-London, has advised me of Council's rEJsolution otSeptember:25,. :2001 , in Which you adopted a Mission· Statement for the CountyotElgin. . . . Dear The County's MissionStáternent i.s 901'1sistent with tbisMinistry'sgoals,.lt illustrates the progressiveandpositivecommitlT1entnecessary to meet thee)(pectations and needs .of our local communities; We enCOl,.irage municipalities tpprovide strong community leaden;;hip andhigh.guality services. . Our a,imistobuild a strong municiPal sector that is responsive to the diverse needs of local citiz~nsand businesses, a. sector comprised of communities with a dynamic local economy and an attractive quality of life; to achieve this, weare committed to working with municipal governments to improve local services delivery, reduce costs for localta)(payersand encouragEJenvironmentally- respònsibls decision,making: I assure you that I am committed to these objectives. commend Council on its vision.Yoursis.a Mission ~tatementwith a strong.sense of ¢ommunityand direction, and it bodes well for the future of Elgin County. Sincerely, ~/ ~: Hon.ChrisHodgson Minister Mr. Steve Peters, MPP Elgin-Middlesex-London c 46 ~ Ontario Ministry of Health Ministère de la Santé and Long-Term Care et des Soins de longue durée Office of the Minister Bureau du ministre 10th Floor. Hepburn Block 10e étage, édifice Hepburn 80 Grosvenor Street 80, rue Grosvenor Toronto ON M7 A 2C4 Toronto ON M7A 2C4 Tel (416) 327-4300 Tél (416) 327-4300 Fax (416) 326-1571 Téléc (416) 326-1571 www.gov.on.ca/health www.gov.on,calhealth 2001 NOV 23 l')-jf((V¡ Mrs. Sandra J. Heffi-en Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mrs. Hefften: Steve Peters, MPP, has forwarded to me County of Elgin's resolution of July 24,2001 regarding funding for the St. Thomas-Elgin Patient Shuttle (STEPS) project. I also received a copy of this resolution. The Ministry of Health and Long-Term Care is aware that transportation of residents and patients to non-emergency medical appointments and treatment is important. As I had indicated to Mr. Bob Habkirk, Councillor of The County of Elgin and Ms. Sharon Crosby, Alderman of the City of St. Thomas in my letter ofJu1y 3, 2001, the Southwest Regional Office ofthe ministry held a Non-emergency Ambulance Workshop in late spring, 2001, and recommendations are forthcoming from that session In the meantime, the ministry will continue working through their funded agencies to provide local services matter to my attention Thank you for taking the time to bring this MPP Steve Peters, c 7530-4658 47 ZOl-1l407 (01/04) 1671-01 Cabìnet du Premier minìstre Offìce of the Prìme Minister Ottawa, Canada K1A OA2 November 22,2001 23 2001 NOV D.l. Mcphail, Warden, County of Elgin - Ontario, 450 Sunset Drive, St. Thomas, Ontario. N5R 5Vl Mcphail: On behalf of the Right Honourable Jean Chrétien, I would like to thank you for your correspondence regarding the report of the National Broadband Taskforce. Dear DJ. Please be assured that your comments have been given careful consideration. I am certain that the Honourable Brian Tobin, Minister oflndustry, to whom you indicate a copy of your correspondence has already been forwarded, will also have appreciated being made aware of your views. Yours sincerely, ~ ¿ -M{ ~J 2000 Can",", S. Russell Executive Correspondence Officer Canadã Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON NOV 2001 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-7250 Fax: (416)325-7262 Email: steve@stevepeters.com November 27, 2001 Honourable Michael Premier of Ontario Room 281, Legislative Building Queen's Park Toronto, ON M7A lAI Harris Dear Premier: Please find enclosed this resolution from the County of Elgin focusing on an issue - the maintenance of strong public infrastructures - of importance to all residents of Ontario, particularly in these days of economic uncertainty. Premier, as Elgin County Warden Duncan McPhail points out, the tragic events of September II 2001 have created "substantial uncertainty in the Canadian economy, particularly in Ontario." With this in mind it is imperative that both the Provincial and Federal Governments provide financial support for public infrastructure upgrades, replacements and expansion. In light of the slowing economy and the need to maintain public infrastructure - "the backbone of a successful, dynamic economy" -I urge you to consider the enclosed material. respond to Elgin County officials and forward a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~tk Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin Gar Knutson, MP, Elgin-Middlesex-London Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com 2001 ~::íj NOV November 27, 2001 Honourable Jean Chretien Prime Minister of Canada Room 309-S, Centre Block Ottawa, ON KIA OA6 Dear Prime Minister: Please find enclosed this resolution rrom the County of Elgin focusing on an issue - the maintenance of strong public inrrastructures - of importance to all residents of Ontario, particularly in these days of economic uncertainty, Prime Minister, as Elgin County Warden Duncan McPhail points out, the tragic events of September 11,2001 have created "substantial uncertainty in the Canadian economy, particularly in Ontario." With this in mind it is imperative that both the Provincial and Federal Governments provide financial support for public inftastructure upgrades, replacements and expansion. In light of the slowing economy and the need to maintain public inrrastructure - "the backbone of a successful, dynamic economy" - I urge you to consider the enclosed material, respond to Elgin County officials and forward a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, &~k Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin Gar Knutson, MP, Elgin-Middlesex-London Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 ~ Ontario STEVE PETERS, M.P.P. ELGIN- MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 steve@stevepeters.com Tal Ernai Tel: (416)325-7250 Fax: (416)325-7262 Email: steve@stevepeters.com 2001 NOV and Housing November 27,2001 Honourable Chris Hodgson Minister of Municipal Affairs 17th Floor, 777 Bay Street Toronto, ON M5G 2E5 Dear Minister: Please find enclosed this resolution from the County of Elgin focusing on the provision and funding of programs for low-income households. As you are well aware, affordable housing is an issue that affects a significant number of Ontarians. Consequently it is a matter that requires your immediate attention. an Minister, as Elgin County officials point out, the participation of the Province is essential element in ensuring this program is carried out in an efficient fashion, I would appreciate your reviewing the enclosed material, responding to County officials and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex- London Cc: County of Elgin Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 {tÆ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com STEVE PETERS,M.p.r. ELGIN _ MIDDLESEX - LONDON Toronto, Ontario M7A 1A4 Tel: (416)325~7250 Fax: (416) 325:7262 Email: steve@stevepeters.com 'W 2001 NOV November 27,2001 Honourable Tony Clement Minister of Health and Long-Term Care loth Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7 A 2C4 Dear Minister: Please find enclosed this resolution from the County of Elgin requesting the Provincial Government to "increase the daily rate allotted to Medical Directors at long-term care facilities and provîde subsidy for Doctors working in geriatric care." Minister, given the obvîous ageing of our population, the increased numbers of elderly patients and the subsequent need for greater amount of care for these individuals, this is a well-reasoned request that deserves your prompt and considered attention. I I urge to respond to the County of Elgin and forward a copy of your letter to my office. thank you in advance for your time and consideration, Sincerely, ~~ Steve Peters, M.P.P Elgin-Middlesex-London Cc: County of Elgin Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com NOV 2001 ~ Ontario STEVE PETERS, M.P.P. ELGIN.- MIDDLESEX~: LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-7250. Fax: (416)325-7262 Email: steve@stevepetè(s.cOm November 22, 2001 Mr. David Lindsay CEO, Superbuild 6th Floor 7 Queen's Park Crescent Toronto, ON M7 A I Y7 Dear Mr. Lindsay: Please find enclosed a resolution ITom the County of Elgin dealing with an issue of importance to all Ontarians - meeting the new Ontario Drinking Water Regulations, The petition's call for the provision of reliable confirmation of OS TAR funding levels to municipalities must be given full and careful consideration. Given the necessity of clean and safe drinking water for all Ontarians and the massive financial burden such a responsibility places on already over burdened municipalities, this is a resolution that demands your immediate attention. Consequently, I urge you to address the issue by responding to the County and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~\L Steve Peters, M.P.P. Elgin- Middlesex-London Cc: The County of Elgin Honourable Chris Hodgson, Minister of Municipal Affairs and Housing Ontario C4 Constituency Office: 542 Talbot Street St. Thomas. N5P Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 Tal Emai ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX- LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7 A 1 A4 Tel: (416)325-7250 Fax: (416)325-7262 Email: steve@stevepeters.com steve@stevepeter<¡.com 2001 NOV November 27,2001 Honourable Brian Coburn Minister of Agriculture, Food and Rural Affairs II th Floor, 77 Grenville Street Toronto, ON M5S lB3 Dear Minister: Please find enclosed a resolution ITom the County of Elgin dealing with an issue of importance to all Ontarians - meeting the new Ontario Drinking Water Regulations. The petition's call for the provision of reliable confirmation of OS TAR funding levels to municipalities must be given full and careful consideration. Minister, given the necessity of clean and safe drinking water for all Ontarians and the massive financial burden such a responsibility places on already over burdened municipalities, this is a resolution that demands your immediate attention. Consequently, I urge you to address the issue by responding to the County and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex- London Affairs and Housing Cc: The County of Elgin Honourable Chris Hodgson, Minister of Municipal Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email:.steve@stevepeters.com ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1A4 Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve@stevèpeters.com 29 2001 NOV November 27,2001 Honourable Jim Wilson Minister of Energy, Science and Technology 4th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2EI Dear Minister: Please find enclosed this resolution from the County of Elgin focusing on the harsh economic implications for businesses and individuals throughout Ontario due to the Province's approval of a 0.7 cent per kilowatt-hour increase to service the stranded debt ofthe former Ontario Hydro. Minister, in a time of spiraling economic hardships for significant numbers of Ontarians, it should be abundantly clear that an additional I 0 per cent increase in energy costs will only worsen this situation. I believe the request for assistancè and relief from the increase is one that should be given careful consideration. I would appreciate your reviewing this matter, responding to the County officials and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, &~ Steve Peters, M.P,P. Elgin-Middlesex- London Cc: The County of Elgin MUNICIPAL PROPERTY ASSESSMENT CORPORATION -_.,~. -_.~---~._, ,þP' ~i jJ \~~ rn ~ ~c=z"r'~~ II J r· £1 ~r 1 11 Lt : 1 or lit""""!! t,p 2001 Heads of Council Chief Administrative Officer/Clerk and Treasurer November 21 To Carl Isenburg Vice-President From Customer Relations Property Assessment Notice Mailing Campaign In November, approximately one million property owners in Ontario will receive a Property Assessment Notice. These assessments reflect a property's assessed value, as of June 30, 1999. The Notices are being sent to properties where a change may have occUlTed since MP AC last issued Property Assessment Notices. For example, the property owner may be a recent purchaser; designated school support may have changed; or the property's value may have been adjusted due to an improvement, a review of the assessment or an appeal. Although each Notice suggests a number of ways to contact MP AC, organizations such as yours that deal with the public, may receive enquiries about the Notice. The attached information kit will help your organization to respond to such enquiries. It contains 2001 Subject: ./ A sample Property Assessment Notice ./ Five MP AC fact sheets ./ A table-top display with brochures ./ A copy of the Information Insert mailed to property owners Please discard 6945 Additional bfoéhures are available by calling toll free 1 877 635-6722, ext. any old OP AC brochures you may have as they are now out-of-date. mailed are: ./ November 9t"; November 12th to 16th - Property Assessment Notices ./ December 17th - Amended Property Assessment Notices mailed ./ December 18th - Assessment Rolls delivered to municipalities ./ April 2"d, 2002 - Deadline for assessment appeals -, 49 The key dates for Assessment 200 I Heads of Council November 16,2001 Page 2 of2 MP AC has a toll free information line and a corporate web site to answer any questions the public may have about their Property Assessment Notices. The toll free number is I 866 296- MP AC (6722) and the web site address is www.mpac.ca. Thank you in advance for helping us improve the public's understanding of property assessment and MPAC's role in it. If you have any questions, please contact me at 905837-6190 or isenbuca(ÍÌ)mpac.ca, Yours truly, 50 Customer Relations Carl Isenburg Vice-President, MUNICIPAL PROPERTY ASSESSMENT CORPCJRATION MPAC? What is The Municipal Property Assessmeut Corporation (MP AC) was established by the Municipal Property Assessment Corporation Act. MPAC started operating on December 31,1998, when the Government of Ontario transferred responsibility for property assessment to the corporation. Originally named the Ontario Property Assessment Corporation, the corporation became MP AC as a result of amendments included in the 200 I Ontario Budget. MP AC administers a uniform, province-wide system based on current value assessment. It provides municipalities with a range of services, including the preparation of an annual assessment roll for use by a municipality in calculating property taxes. MP AÇ.c9[ries out its activities in accordance with the provisions of the Assessment Act. Regulations made under the Act by the Province also apply to MP AC if they are related to assessment. Who is responsible for MP AC? Mp AC is a hon-share capital, not-for-profit corporation. Every municipality in Ontario is a member of the corporation, which is governed by a 15-member Board of Directors. Eight members of the board are municipal representatives; five memb.ers represent property taxpayers; and two members represent provincial interests. All members of the board are appointed by the Minister of Finance located? Mp AC's head office is in Pickering. It has 36 field offices located across Ontario. Each office is responsible for providing assessment services to specific municipalities. For example, the office in Barrie serves all the municipalities in the County of Simcoe, while the office in Oshawa serves all the municipalities in the Durham Region. To contact an office, please look in the Blue Pages of the telephone directory under' assessment' or 'property assessment'. This information is also available on MPAC's web site. MPAC is Where November 2001 Questions? Please contact your local MP AC office, listed in the Blue Pages, or visit MP AC' s web site at www.mpac.ca 5 1 Statistics MUNICIPAL PRCPERTY ASSESSMENT CCRPCRATICN Municipal Property_Assessment Corporation (head office and 36 field offices) 37 MP AC offices Number of $137,080,000 4,105,164 3,203,134 340,821 39,596 126,998 61,805 215,152 11,975 105,683 MPAC revenue budget (2001) in Ontario Total number of properties - residential condominium multi-residential commercial industrial farm managed forest/conservation special/exempt $884,294,055,234 taxation taxation 1999 1999 and 2000 2001 2003 2004 and 2002 taxation taxation at June 30 Reassessments First province-wide reassessment in 1997- used a valuation date of June 30, 1996 - for 1998 Province-wide reassessment in 2000 - will use a valuation date of June 30, 1999 - for Next province-wide reassessment in 2002 - will use a valuation date of June 30, 2001 - for Next province-wide reassessment in 2003 - will use a valuation date of June 30, 2003 - for Annual province-wide reassessment thereafter properties Total assessed value of all taxation in the following year using a valuation date of June 30 for Principal dates 2001 property assessment for the 2002 taxation year Mailing of Property Assessment Notices Mid-November 2001 Delivery of Assessment Rolls December 18, 2001 Appeal deadline April 2, 2002 418 30 Number of municipalities Lower-and single-tier municipalities Upper-tier municipalities November 2001 52 www.mpac.ca --. MUNICIPAL PROPERTY ASSESSMENT CORPORATION Overview of MP AC The Municipal Property Assessment Corporation (MP AC) was established by the Municipal Property Assessment Corporation Act. MP AC started operating on December 31, 1998, when the Government of Ontario transferred responsibility for property assessment to the Corporation. Originally named the Ontario Property Assessment Corporation, the corporation became MPAC as a result of amendments included in the 2001 Ontario Budget.MPAC administers a uniform, province-wide system based on current value assessment.}t provides municipalities with a range of services, including the preparation of an annuai a~;;~ssÌnent roll for use by a municipality in calculating property taxes. Property taxes raise approximately $15 billion in municipal revenue, MP AC carries out its activities in accordance with the provisions of the Assessment Act, made under the Act by the Province also apply to MP AC if Regulations they are related to assessment. located across Ontario from Assessment Regions, whose areas of the office in Barrie serves all MP AC' s head office is in Pickering. It has 36 field offices, Cornwall in the east to Kenora in the west. There are 28 responsibility are defined by municipal boundaries. For example, the municipalities in the County of Simcoe, while the office in Oshawa serves all the municipalities in the Durham Region. MP AC is highly decentralized, with most staff in the field offices. Prepares Assessment Rolls Each year, MP AC prepares an assessment roll for each Ontario municipality. The roll gives the assessed value of all the properties in a municipality or in the jurisdiction of a school board with taxing authority. MP AC also prepares supplementary assessment lists, which municipalities use to add in-year tax revenue from new construction or major alterations to property. Please see other side If there is a change to property information on the assessment roll, such as a change in assessed value or school support, MP AC will send a Property Assessment Notice to the property owner. Property owners can ask MP AC to reconsider the assessed value through a process called Request for Reconsideration. They also have the option to appeal their assessed value to an independent tribunal. the Assessment Review Board, November 2001 53 Overview ofMPAC Reassessment Under the Ontario Fair Assessment System, there was a reassessment of all properties in Ontario in 1997. The reassessment resulted in new assessed values for the properties, based on a common valuation date of June 30, 1996 During 2000, MP AC updated the assessed values of all properties to a new common valuation date of June 30, 1999. This periodic updating process will continue until the 2004 taxation year, when the common valuation date will start being the previous June 30th. As the following table shows, by 2005 assessed values will be based on a three-year rolling average. June 30, 1996 1998,1999,2000 1997 June 30, 1999 2002 2001 2000 June 30, 2001 2003 2002 June 30, 2003 2004 2003 Average of 2003, 2004 2005 2004 Three-year rolling average 2006 2005 Enumeration Every three years, to coincide with municipal elections, MP AC conducts a province-wide municipal enumeration. The resulting data are used to prepare a Preliminary List of Electors (PLE) for each municipality, as well as for school boards. Since the year 2000 was a municipal election year, MP AC conducted an enumeration, providing each municipality on July 31 ,t with its PLE. Municipal listed in the Blue Pages, site at Questions? Please contact your local MPAC office, or visit MP AC' s web www.mpac.ca November 2001 54 MUNICIPAL PRCJPERTY ASSESSMENT CCRPORATICJN Who Does What? Property Taxes - Who sets property taxes? Where does the information come from on which property taxes are based? Who plays what role in the process leading from the creation of taxation policy to your tax bill? The different responsibilities related to these questions are outlined below. Government) the policies. It does this by creating legislation, called The Government also creates regulations, which are authorized under the Statutes. The principal ministry involved in setting assessment policies is the Ministry of Finance, through the Assessment Act. Under the Fair Municipal Finance Act, the Ministry created a new province-wide, current value assessment system, which also introduced new property classes. POLICIES (Provincial The Provincial Government sets Provincial Statutes. Corporation) The Municipal Property Assessment Corporation (MP AC) is responsible for assessing all property in Ontario. It operates under the authority of the Jvfunicipal Property Assessment Corporation Act. Every municipality in Ontario is a member of the Corporation, which is governed by a Board of Directors. MP AC does not set assessment policy but it does administer these policies. Its main responsibility is to calculate an assessed value, or assessment, for each of the over four million properties in Ontario. These values are provided to municipalities on assessment rolls. Municipalities use these values when they calculate property taxes Property Assessment ASSESSMENT (Municipal Government) The money required by a municipality to provide services is largely provided through property taxes. The taxes are calculated by multiplying the assessed value of a property, provided by MPAC, by a tax rate. The tax rate is expressed as a percentage ofthe assessed value. A municipality can set different tax rates for different classes of property (e.g. residential, multi- residential, commercial, industrial). (Municipalities and the Provincial TAXES Please see other side Government sets the education tax rates. The Provincial November 2001 55 What? Who Does Property Taxes - The formula for calculating residential property taxes is Tax Rate = Amount of Municipal Property Tax Assessed Value x Municipal Assessed Value x Education Tax Rate = Amount of Education Property Tax Municipal Property Tax + Education Property Tax = Total Property Taxes APPEALS (Assessment Review Board) The Assessment Review Board is an independent tribunal responsible for hearing property assessment appeals. It has the authority to change an assessed value. Under the Assessment Act, the last day for appealing is March 31" of a taxation year. All parties to an appeal (the property owner, MPAC, the municipality) can present evidence at an appeal hearing. If the Board reduces an assessed value, the taxes for that property will be reduced by the municipality. The Board's decision is binding except on questions oflaw, which can be further appealed to Ontario's Divisional Court if the Court grants leave to do so. November 2001 Questions? Please contact your local MP AC office, listed in the Blue Pages, or visit MPAC's web site at www.mpac.ca 56 MUNICIPAL PRDPERTY ASSESSMENT CCRPCRATICN Assessments Exceed International Standards Ontario's second province-wide reassessment of property values clearly exceeded international standards of accuracy. In addition, this reassessment achieved uniformity improvements of 10% in the residential/farm category and 13% in multi-residential pròperties over the previous effort. These categories represent 92% of Ontario's 4.1 million properties. ""F" Quality of the Reassessment To determine the quality of a reassessment, the relationship between the assessed value and the actual sale value of a property which sold in the base year is calculated. This is the assessment-to-sale ratio or the ASR. The closer the ratio is to 1.00, the more accurate the assessment. When the ASRs for many properties are examined, the median ratio can be determined for each property type. The median of a group of numbers is the middle number after they have been sorted from lowest to highest. The analysis also determines the degree of uniformity (Coefficient of Dispersion or COD). The COD measures how tightly the ASRs are clustered about the median. The more uniform the assessments, the lower the COD. As market activity decreases or as the complexity of properties increases, the COD will usually increase. Finally, any bias towards low or high value properties is determined by calculating the Price Related Differential or PRD. The closer the PRD is to 1.00, the less bias exists in the When samples are small or the weighted mean is heavily influenced by several the PRD may not be a reliable measure. assessments extreme Please see other side sale prices, The success of the most recent reassessment (June 30, 1999 base for the 2001 and 2002 taxation years) is measured by comparing these calculations with standards prepared by the International Association of Assessing Officers (IAAO), and by comparing with the previous (June 30, 1996 base) province-wide reassessment in Ontario. November 2001 57 Assessments Exceed International Standards ASR Comparison Tables Provincial Comparative Chart Median ASR Coefficient of Dispersion (%) Price Related Differential Property Type IAAO 1999 1996 IAAO 1999 1996 IAAO . 1999 1996 Standard Results Results Standard Results Results Standard Results Results Residential/Farm .90-1.10 1 0.99 <15.0 7.81 8.69 .98-1.03 1.01 1.01 Multi-Residential .90-1.10 0.97 0.99 <20.0 10.51 12.11 .98-1.03 1.01 1 CommerciallIndustrial .90-1.10 0.98 0.98 <20.0 15.98 14.19 .98-1.03 1.02 1.02 Properties Location Median ASR COD PRD Entire Province 1 7.27 1.01 Greater Toronto Area 0.99 6.24 1.01 Eastern Ontario 1 8.48 1.01 Western Ontario 1 7.2 1.01 Northern Ontario 0.99 11.77 1.02 Residential Area Comparisons (1999 base) for Sin Questions? Please contact your local MP AC office, listed in the Blue Pages, or visit MP AC' s web site at www.mpac.ca November 2001 58 CORPORATION Property Assessment PROPERTY ASSESSMENT Your Understanding PAL C MWN is a not-far-profit corporation which establishes assessed values tor Ontario properties under the authority of the Assessment Act, and the Munidpal Property Assessment Corporation Act. Address otvour local MPA.C office which a specific uS,you for your Corporation Property Assessment Notice ~RÒII 'r.j'''¡mb'er P~g!,~', 458399 88 88 888 888 88888 8888 BBBS cc MÚ,I1'ièfptt,lit~ WATSONVILLE TOWN Lop!-\ti!Jh,'#rtd HrpP~~VDè~crjeti~n Municipal Property Assessmen 123 MAIN ST WATSONVILLE ON A1A 1A1 JOHNSON HENRY JOHNSON ELIZABETH 99 ANYWHERE ST WATSONVILLE ON A1A1A1 of Why.m assessmen o the Assessmen 1ft "f il: ,þ ':tComplaints 10 :~ ,iReview Board $'$ 4:lhere is an Independenl +'4' t0~ppeal process operated f~bythe Province of Ontario. $$:\ ;'fIhe deadline for submitting a Þ:complaint is April 2, 2002. Ä¥t ' c~:.;.::f:f;j;f:~ff;:tJ:t:;:f;;:fif':rf:'fff:;fff;;:1JIII:::::f:';";=;:;:':;;;";;:::'::%4:; " ",,,,,;::,, ',1%++*,,,,:,;,:,, ,..ftitHh. "';', 70t,""""",,," ,~tH'!'i:"",;*þjt1!<'tt1,,;)0 O U E 5T I 0 N 5? SEE THE BACK OF THIS PAGE FOR ANSWERS TO FREoUENTLY ASKED . QUESTIONS ABOUT PROPERTY ASSESSMENT OR CALL TOLL FREE: MON.-FRI. BAM -7PM; NoU.17, 24, oEC.1 9AM -12NooN; EKTENoEo HOURS UNTIL DECEMBER 31, 2001 ~ f Estimated value ¿,' hDfyourproperty :Askyourself: Is this 7J ~~rproxlmately what my tPfOpertywouldhav8,sold ,'¡n June 30, 1888? If you 1#faveconcernsaboutthis \h> !¢I:~alue, please contact us. j;"" t"" 1&2:' 4111,1 I!~ f~ACestablishesthe il¡~~~essed values of :propertmsforthe E~imicipalities ofOnterio. : Municipalities use these k¡; ~¥alues In calculating tY:wopertytaxes. Fronta Depth A., F,ijr}~ore lrïforniaH<M VJ/èás'e',éþ~ /hli1'P'!1!ation ¡ás¿rt ¡(lçlu(/e:d~ryith:t6iS nótice. The Municipal Property Assessment Corporation (MPAC) was created in 1997 to assume responsibility for all property assessment functions in Ontario. To maintain a fair distribution of the municipal tax burdens among ail property taxpayers, the assessment of every property in Ontario is based on a common June 30, 1999 valuation date (the previous valuation date was June 30, 1996: the next valuation date will be June 30, 2001). 99 ANYWHERE ST ThisisnotiltilHbil MPAC does not set DI 'collect property taxes, If you have any questions about your property taxes, please contact your municipal tax office. Properly Clilssification All or part of your property has been classified as Residential/Farm, Farmlands,Multi· Residential, Commercial To produce a fair and accurate assessment of your property, MPAC reviews recent sales data and other information for similar properties in the surrounding area. If information'on this notice appears to be incorrect or missing, or you have other concerns, please contact the Municipal Property Assessment Corporation at: m,' ~ t" [j] e-mai Request for Reconsideration If you are In doubt about your property's valuation, you mayaskyoul Your Assessment Office will be pleased to consider any new informa ~ website ~ free '0' ~ Industrial, Pipeline, or Managed Forest. For More We have made it for you to contac local MPAC office for a Request for Reconsideration. ion that may affect your assessmenl. Complaints to the Assessment Review Board (ARB) You may file a formal complaint with the Assessment Review Board, an independent tribunal of the Province of Ontario. Yo~ must use the ARB Notice of Complaint form and submit it with the appropriate attachments and fees, to 250 Yonge 81. 29t Floor, Toronto ON M5B 2L7 by April 2, 2002. You can obtain their form and fee information at Ontario governmen information centres, your municipal office, from the ARB website (www.arb.gov.on.ca). or by cailing their toll free number 1800 263-32370r416 314-6900 (Toronto area). Where words or expressions in this notice differ from those Request for Reconsideration At any time during 2002, you may ask MPAC to review your assessed value. mmlddlyyyy prevail e legislation sha legislation, edinthe 0-01-4#1 MPAC COpy Corporation ML nicipal Property Assessment 419 KING STW SUITE 170 OSHAWA ON L1J 2K5 Property Assessment Notice C) 16 SMITH JACK 100 FALLS DR BOONEYVILLE ON MIS 4H4 - - 277-F4-16 0000 001 07701 1809001 WHITBY TOWN 50.00 10.00 Frontage Depth Area 00 FALLS DR CON1 PART LOT 3 'J ~ YÝ:Ä-" " :;;;;:0:+ \/f,Wi¡f¿S i ++Þ:l:j¡·B:ßi.4'\++Y1i'0%¡+ *.'*'4,.+ + 00 '01\14;£41.'%: , ,r+W)i,W0;ififr.ø' ,'''P'S4'0'Yk.¥> vi! "Yf','PUSH6Ä />owP+VH0:j?itz+;'S... .J¡%ii·0þ'4:f,);f?%:H20~Ä0Ä.,.:y-,.~.~iF0ft ¡ !E'ør81\1J~r.e¡lnd"ttna~IØlf~t,!*V~.TFF'iF ..6ft'IIii"se'lSr~"h!71¡;¡fQ)t{;jj~ticm*/fj$rrt1If}P/IiJ(Jeêd.¿VRjrh'Ih)Sf.fjqfjç~'2¡¡H¡¡ii'*'*F¡*F'¡i;i'F¿¡:; ;5 x I .it.LL",,,, .~·;;jY,L2:¿Þ ii.""".:.,J! .,kiLLs-to",.,,- *:'0 '* Xiliá:iliiÄ,-,,,,^,,·, ,'0*'P2i 0. ¥iÄkl",,^,.J,Y~+<w¿+i&k ,;;~"'" SJt)¡ +\ LAAA;; ì>,,;,1!_A!\Æ4"'¿ leE" f ?}f+S0X';; x",.;:, _5 /!t /1.$ úÄ4-ùÄ1'±ß' k'?y e.0','4. doG",,:!!'!:0 The Municipal Property Assessment Corporation (MPAC) was created in 1997 to assume responsibility for all property assessment functions in Ontario. To maintain a fair distribution of the municipal tax burdens among all property taxpayers, the assessment of every property in Ontario is based on a common June 30, 1999 valuation date (the previous valuation date was June 30, 1996; the next valuation date will be June 30, 2001). To produce a fair and accurate assessment of your property, MPAC reviews recent sales data and other information for similar properties in the surrounding area. if information on this notice appears to be incorrect or missing, or you have other concerns, please contact the Municipal Property Assessment Corporation at: mai ~ [jJ fax 905555-1616 e-mai ~ I~ I website www.mpac.ca free ~ 866296-MPAC tol 170 MPAC office for a Request for Reconsideration. that may affect your assessment. 419 KING ST W SUITE OSHAWA ON L 1J 2K5 enquiry@mpac.ca Request for Reconsideration If you are in doubt about your property's valuation. you may ask your local Your Assessment Office will be pleased to consider any new information (6722) 1 Complaints to the Assessment Review Board (ARB) You may fiie a formal complaint with the Assessment Review Board, an independent tribunal of the Province of Ontario. You must use the ARB Notice of Complaint form and submit it with the appropriate attachments and fees, to 250 Yonge St., 29th Floor, Toronto ON M5B 2L7 by April 2, 2002. You can obtain their form and fee information at Ontario government information centres, your municipal office, from the ARB website (www.arb.gov.on.ca). or by calling their toll free number 1 800263-3237 or 416314-6900 (Toronto area). I 09/26/2001 I I IIIII 111111 prevai 1023406 the legislation shal those used in the ie91slation ß Where words or expressions In this notice differ from of 1026139 ADVISORY PROTECTING THE ENVIRONMENT AND ROAD SAFETY GOVERNMENT OF CANADA LAUNCHES CONSULTATIONS FOR BETTER MANAGEMENT OF ROAD SALTS A 60-day public comment period starts December 1, 2001, on the recommendation that road salts, which contain inorganic chloride salts with or without ferrocyanide salts, be added to Schedule 1 under the Canadian Environmental Protection Act. This recommendation follows the release of a comprehensive five-year scientific assessment by Environment Canada that determined that road salts in sufficient concentrations pose a risk to the aquatic environment, plants and animals. The Government of Canada is committed to working with Canadians to develop management practices that better manage road salts to reduce the impact they have on the environment while not compromising road safety. Road salts were identified for a scientific assessment of their impact on the environment in 1995 as a result of recommendations from an expert panel that established the Priority Substances List under CEPA. About five million tonnes of road salts are used in Canada every year. The assessment concluded that because of high releases around storage and snow disposal sites and through runoff and splash from roadways into soils, streams and rivers, road salts pose a serious threat to the aquatic environment, groundwater, plants, and animals, The assessment was restricted to ecological effects since there was no evidence of human health effects. Reducing the Environmental Impacts of Road Salts Road safety is paramount and Environment Canada is not proposing a ban on the use of road salts. As provided for under CEPA 1999, the release of the final scientific assessment report, starts the process to develop and propose management measures to reduce the impact of road salts on the environment over the next two years. The government has a further 18 months to finalize them. These control measures will be developed with input from and building upon work already done by some provinces and territories and municipalities, transportation and road maintenance authorities, industry, and environmental groups starting early in 2002 after the 60 day public consultation period ends. Optimizing the Use of Road Salts Work is underway by several road authorities to improve the management of road salts. Some have introduced technologies such as electronic spreader controllers, anti-icing, pre-wetting and road weather information systems, while others are just beginning to consider options. Management measures will be based on the optimization of practices for storage, handling and use of road salts and the disposal of snow to protect the environment while ensuring that road safety is not compromised. Environment Canada will be communicating with the Federation of Canadian Municipalities and other municipal associations in the coming weeks to establish the road salts risk management working group For more information please visit Environment Canada's Web site at: www.ec.gc.ca/ 62 2001 f.' s DEC !II¡ Office of the I Cabinet du Prime Minister æ Premier minlstre <I>ó! Ottawa, Canada· K1A OA2 November 28.2001 Mrs. Sandra 1. Hefften, Deputy Clerk, County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5Vl Heffren: On behalf of the Prime Minister, I would like to acknowledge receipt of your correspondence, with which you enclosed a resolution of the Council of the Corporation of the County of Elgin regarding federal infrastructure funding. Mrs. Dear You may be assured that the views expressed in the resolution have been carefully considered. I am confident that the Honourable Lucienne Robillard, Minister Responsible for Infrastructure, to whom you indicate you have already forwarded a copy of your correspondence, will also have appreciated receiving this information. Yours sincerely, ~.1J~ ~ --2/ír 'J 2000 ~ S. Poirier Executive Correspondence Officer Canadã Page ElEI2 01/02 p, CLERK-Elgin Co 6191 416 971 1 519 &33 7&&1 FAX NO. ASSOCIATion OF?-} 260 WED 05:33 PM EST 12/El5/El1 23:17:El5 DEO-05-0 Association of Municipalities of Ontario £~. 393 University Avenue, Sulle1701 Toronto, ON M5G 1E6 (416) 971-9855' fax: (416) 971.6191 cmJil; amD@amo.n)unioom.c:on'l Tel on . I For Your 6nformat To tIle attention of the Clerk and Council. Plcase ensure ttlat copies of this are distributc:d to all Members of Council December 5, 2001 FYI - 01J037 For Immediate AUentlon MEMBERS FRUSTRATED BY DELAYS IN PROVINCIAL FUNDING FOR AMBULANCE (jeadlines for funding commitments. AMO gives Province ssue Bacl\!'Jrollnd TtH:) Province commlttecl in 1999 to fund "50% of approved costs", The Land Ambulance Implernenté<tlon Steering Committee (LAISC) has been working to define what this means and to get iJ process in plt1ce to facilitate municipal budget processes and ambulance operations as well as the province's financial planning process. Response Time Base Funding Template and a ¡he preparation of a ncluded LAISC's worl<plan Framework Form i) Base·funding Template .. Municipal costs am higher than what the Emergency Health Services Branch of the Ministry spent on the service for a variety of reasons. For example, the Branch deferrecl some costs to other parts of the government. It W¡¡s agreed that the Ministry, through a base-funding template, which was aprroved by Cabinet, would provide municipalities funding for the same level of resources that the Province provided at the timG of the transfer. The templates were delivered to muniGipallties in Oclober 2000. All of the templates have been submitted to the Ministry, and all but twelve have been approved, We understand that the Ministry's estimate is short by $18 million. AMO has set a December 31, 2001 deadlinc for this m<1tler to be resolved, so the twelve municipalities wili receive their full 811are of provincial funding based on the template. n addition to trying to solve the problem for 2001, 2002 municipal budgets are being prepared. To (msure the Ministry takes forward [he most appropriate figure for 2002 budget work, municipalities musl provide the Ministry with inFormation on any needed changes to their 2002 base funding templDtes (with 11 rationale) by January 151h. More information regarding this will be provided to rnunicirmlities after the Land Ambulance Implementation Steering Committee (LAISC) meets on Dccember 17lh. The Association of EMS Directors & Managers of Ontario will also bo providing additional information to municipal ambulance departments. .../2 63 Page 81'13 p, 02/02 Pag~ CLERK-Elgin Co NO. 416 971 6191 n Provincial Funding for 1 519 £,33 7£,£,1 260 FAX Members Frustrated l>y ~.~Iays ASSOCIATION OF?-> WED 05: 34 PM Member Cornmunic~tion FYI ...,..,....---.-..-...------- EST 12/85/81 23:17:55 DEO-05-01 Ambulance ìi) Response Time Framework Form - The second part of provincial funding (to meet provincial st,mdards) will be based on Response Time Frarr1Gwork forms that have been prepared by municipal EMS Directors und Managers. These forms were sent out August 17"" 2001 with a deadline of September 30th. Wllile a few municipalities were delayed, the Ministry has received all of the forms Dnd thoy will be sharing their analysis at the Decembcr 17th LAISC meeting. At that time, AMO will be providing feedback on the analysis and timing to make this funding component happen. We understand that this will require Cabinet approval. As a result of discussions on response standards, it has become apparent that interfacility transfers are playing a role in capacity of the system. It has been agreed th¡¡t the Ministry will fund a Non-Emergency Transfer study to review options on tho delivery and funding of non-emergency tramJfers, A Steering Committee will be established to oversee the study. A final report is expected in M~ rch 2002, It is hoped that options will identify and hølp contain future municipal and provincial costs, ¡¡nd help reduce the impact of cross-border billings. the progress of these issues after the December 17th its members on be updating Actìol1: AMO wi LAISC rnoetìng Iwsod MUNICOM network at www.municom.com. jfisher@amo.municom.(;om 315 or emai Senior Policy Advisor at 416 971-9856 Ext through AM Os subscription For furthor ¡rlfo: J~ff Fisher, information Is av"i/¿¡blo This ¡:UIIJill ,\;,wpd 1.nudAmbll\<I!lc 64 \\AtI1øn1:1in:K'r\l\itlU_:lII)(,) 1åc\tlstJt\1'IJJ [('Y\L~INAL\200 \¡,:o¡nm1I!1ic Hiom\Ol ¡::It