March 27, 2001 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. MARCH 2ih, 2001 AT 9:00 A.M.
PAGE # ORDER
1st Meeting Called to Order
2nd Adoption of Minutes - meeting held on March 13, 2001
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
5th Motion to Move Into "Committee Of The Whole Council"
1-41 6th Reports of Council, Outside Boards and Staff
Budgets: Circulated Under Separate Cover
1) Draft 2001 Composite
2) Grant Requests
3) Capital Budget
7th Council Correspondence - see attached
42-43 i) Items for Consideration
44-61 ii) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items - see separate agenda
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
April 4/01 6:00 P.M. Elgin Municipal Association Annual Dinner - Porter Hall St. John's Anglican
Church, St. Thomas
REPORTS OF COUNCIL AND STAFF
MARCH 27TH, 2001
Staff Reports
Paqe #
2 Elgin County Tree Commissioner - Application for Minor Exception, Lot 14,
Conc. 5, Malahide (ATTACHED)
6 Elgin County Tree Commissioner - Application for Minor Exception, Lot 94,
Conc. 7, Malahide (ATTACHED) - Mr. John Evers, East Elgin Sportsmen's
Association, and Mr. Kim Smale, CCCA, will also attend.
15 Manager of Engineering Services - Storage of Railroad Ties (ATTACHED)
18 Manager of Engineering Services - Plank Road (County Road #19) and
Calton Line (County Road #45) Intersection Safety Improvements
(ATTACHED)
22 Manager of Engineering Services - Purchasing Policy Revision Proposal
(ATTACHED)
33 Manager of Engineering Services - Road Salts' Proposed Re-Classification
as a Toxic Substance (ATTACHED)
35 Manager of Engineering Services - Teaching Technical Courses
(ATTACHED)
Manager of Engineering Services - Highway # 401 Emergency Detour Route
(To Be Faxed)
37 Manager of Library Services - Proposal for Printing of the County Atlas and the
Book of Rare Photos (ATTACHED)
39 Director of Financial Services - Health Unit - Mortgage (ATTACHED)
40 Director of Financial Services - Archives - 2000 Budget (ATTACHED)
41 Chief Administrative Officer - Resolufion to Award the Contract for Three-
Year Computer Audit (ATTACHED)
----
Additional Staff Reports for the March 2ih. 2001 Council Aqenda (ATTACHED)
1) Manager of Engineering Services - Emergency Detour Routing Highway #401
2) Director of Homes and Seniors Services - Elgin Manor Building Committee Update
3) Director of Financial Services - Highlights to the "Draft" 2001 Budget
REPORT TO ELGIN COUNTY COUNCIL
From: Don Ciparis - Elgin County Tree Commissioner
Date: March 27, 2001
Subject: APPLICATION FOR MINOR EXCEPTION. Lot 14, Conc. 5, MaIahide
Introduction: The Office of the Tree Commissioner has received an Application for
Minor Exception rrom Mr. John Walker to clear approximately I acre (4000 square
meters) of woodlot rrom Lot 99, Conc. 7, Malahide.
Discussion: The proposed clearing is I acre in size and is being done to square offhis
field and produce more grain for livestock feed. The woodlot is made up of mostly silver
maple with some white ash, white elm and willow. The understory consists of mostly
white ash, silver maple and dogwood. A seasonal wet area can be found along the west
side of the site, just east of Walker Road. The site has no significant features such as
streams, steep slopes or wetlands that may be adversely affected. The landowner has
agreed to make a contribution to the Catfish Creek Conservation Authority (CCCA) to
ensure an equivalent acreage of forest is planted as per the County's No Net Loss policy.
There is only one neighbouring property that adjoins this proposed clearing and that
individual does not have telephone service. It is my intent to contact this landowner by
the time this matter is brought forward at the March 27 Council meeting.
Conclusion: It is my opinion that this application falls within the goals of Elgin
County's forest management.
Recommendation: That the Application for Minor Exception be approved as presented.
a ~OOG~
. ssioner
roved for Submission
M_G. .McDonald
Chief Administrative Officer
2
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MARK Go "'"CONALD
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~ SUNSET CRIVE
ST. THOMAS. ONTARIO
NSRSV1
PHONE (5!9 631.146Q
FAX (519) 633-7661 ~:'~~,
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(MI$, SANDRA J. NEI'AAEN
O~TTCOUMTTc.va<
THE TREES ACT
MAR
1 2001
APPLICATION FOR MINOR EXCEPTION
C--··-"·
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,;t:i..h\:' :.
AD~vrr'~~'~'T~" .
C~N
. '-., ~'Î';-";
I / We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No.
which restricts and reguiates that destruction of trees. In order to be allowed to remove trees as
outlined in this appiication.
1. NAME(S)OF OWNER(S): John Walker
MAILING ADDRESS:
R.R.#1
Avlmer. Ontaq:>Î'\
Postal Code N5H ZR1
Phone No, 519-765~2406
2.
LOCATION OF LAND:
Municipaiity (Town, Village, Township)
99
Lot No. SP 26
Malahide Township
NTR S PT
Concession No. 7
Lot No.
Registered Plan No. 000.050.07800.0000
3. Reason for wishing to Remove trees.
We wish to grow more grain for livestock feed, and
this would also square off the field.
4. Describe species of trees and size of trees to be remove6.
Soft maple
12" to 24" in diameter.
5. Area to be cleared (in metric)
Length
80
Meters
Width
50
Meters
Area
4000
1,0 QC.
(in square meters or hectares)
3
6. Has the owner previously applied for and been granted permission to remove trees?
Yes ( ) No ( X)
If yes, please indicate the purpose to which they were removed approximate size of area
cleared and date.
7. Names, mailing addresses and phone numbers of all owners of property which abutts the
land of the owner of the trees in respect to which this application is made as per section
9.2 of the act. (If insufficient space below please attach another sheet of paper)
NAME
R
MAILING ADDRESS
A
PHONE NUMBER
h ne
-2406
8. Other information deemed pertinent to this application.
9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by
35 centimetres, showing:
(a) The parcel of land that is II-,e subject of this application, clearly indicating the
area proposed to be cleared and the area or trees which will remain.
(b) buildings on the owner's property and also on the abutting property.
(c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.)
10. As an on site inspection will be made. Use perimeter of trees which will remain if this
application is granted, must be marked by spraying or some other means, to clearly
indicate during this visit what is proposed to rem d.
Februarv 26301
Date
Signature of Applicant or
Authorized Agent
Note: If this application is signed by other than the owner, written authorization of the owner( s)
must accompany the application. If the applicant is a corporation, the application must be signed '
by an officer (and that position must be indicated) and the corporate seal shall be affixed.
4
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REPORT TO ELGIN COUNTY COUNCIL
From: Don Ciparis - Elgin County Tree Commissioner
Date: March 27, 2001
Subject: APPLICATION FOR MINOR EXCEPTION. Lot 94, Cone. 7, Malahide
Introduction: The Office of the Tree Commissioner has received an Application for
Minor Exception rrom the East Elgin Sportsmen's Association of Aylmer (John Evers-
Agent) to clear approximately 4.4 acres of woodlot and wet scrub land for the
construction of an expanded rifle and handgun shooting range. A network ofbenns
would also be constructed for addressing safety concerns along with the installation of
sound barriers for noise abatement. Improved drainage of the project area will also be
required, which may impact the function of a neighbouring locally significant wetland.
Discussion: The proposed clearing is composed of two sites found to the north and
south of the main yard and pond area. Site 1 to the south of the yard is.6 acres (90'x300')
in size. A seasonally fluctuating wet area, part of a locally-significant wetland complex
found to the south of the project area does contain two different forest communities--
scrub species such as dogwood, willow and cedar to the north and regular woodlot
species such as poplar, silver maple, white pine and white ash to the south. The E.E.S.A.
intends to enhance its shooting facilities by constructing several benns on this site and
Site 2 using recycled products recognized by the M.O.E. (see attached). Native soils
would be laid over these benns and stabilized with grass seed. The project will require
drainage using culverts or tile through the benns and the property. Because most of the
area is brush and scrub and the woodlot component is less than .5 acres in size, the
County Tree By-law would not apply. The fact that the project area adjoins a locally
significant wetland will require special consideration. The Ministry of Natural Resources
biologist, (pud Hunter) was invited to comment on the proposed development and stated
that it was a locally significant wetland that only the municipality could review and
decide upon.
Three neighbours have been contacted. The neighbour to the north has no objections. The
neighbour to the south has no concerns, other than one of their employees' safety. These
concerns will be addressed with the proposed use ofbenns and baffles. The neighbour to
the east, the Catfish Creek Conservation Authority, is not prepared to support this
Application for Minor Exception because of concerns about the:
1) drainage of the area and how it will be maintained,
2) the absence of a County of Elgin approval for clearing,
3) suitability ofthe fill material to protect surface and ground water,
4) the absence of comments and approvals rrom the Ministry of Natural
Resources concerning possible impacts to ecosystem functions.
6
Page 2
5) Placement of fill, construction or alteration to the watercourse, requires a
p=it rrom the Authority pursuant to Section 28 of the Conservation
Authorities Act.
In order to address these concerns, the proponent is working with a hydrologist to address
drainage issues. The second concern will be addressed this morning. The third concern
about the suitability of the fill material has been addressed (see the attached letter rrom
the Ministry of Environment). The fourth concern about the ecosystem impacts has been
reviewed by the Ministry of Natural Resources biologist and his conclusion is that it is
only for the local municipality to decide upon. The fifth concern applies to C.C.C.A.'s
issuance of a regulatory permit.
The site north of the main yard and pond area is Site 2 and is 3.8 acres (1395'x120') in
size. The area does have a seasonally fluctuating wetland present in the west end of this
project site. The woodlot component of this area does have silver maple, white ash, black
cherry, bitternut hickory and poplar with an understory of mostly hard maple, white ash
and hawthorn. As mentioned in Site 1, a network of berms would be constructed using
M.O.E.-approved recycled products, overlaid with native soils. A shooting range of about
1300' would be designed with staggered lengths for shooting. Safety concerns would be
met with the help of baffles and berms, as previously mentioned. As in site 1, drainage
for this project would be required. The proponents have agreed both collectively and
individually to ensure an equivalent acreage of forest is planted as per the County's No
Net Loss policy.
Conclusion: It is my opinion that this application falls within the goals of Elgin
County's forest management policies. Because part of this application deals with a locally
significant wetland, reforestation of an area equivalent in size to Site 1 should be given
special consideration. The equivalent area of Site 1 should be reforested somewhere in
the municipality or the county but should be to an adjoining wetland and ideally doubled
in size (1.2 acres). An area equivalent to Site 2 (3.8 acres) should be reforested as per the
County's No Net Loss policy.
Recommendation: That the Application for Minor Exception be approved as presented.
¡¿~
Don Ciparis
Elgin County Tree Commissioner
for Submission
M.G. .McDonald
7
MAAIC G. McDONALD
C_1'T...........,.nu~
(Mr.s..) SANDRA J.. tiEFFREH
Ct~"COUN1'TQDtI<
~o SUNSET DRIVE
ST.. THOMAS. ONTARIO
N5RSV1
PHONE.(519}6J1.'460
FAX (5\9} 633-756\
THE TREES ACT
APPLICATION FOR MINOR EXCEPTION
II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No.
which restricts and regulates that destruction of trees. In order to be allowed to remove trees as
outlined in this application.
1.
NAME(S) OF OWNER(S): (""'51-- [I"',,, 5Dð('-\SMe"::~ ASSDC; ",J oVl
>J i
MAILING ADDRESS: ? o. ß 0)< "2 \
--6\ fY\e.( 0'/'\-\ .
Postal Code NS 1-\ AlZ.g
Phone No, 5/q 717;>. 'B~6g
633·::Zìt
2.
LOCATION OF LAND:
Municipality (Town, Village, Township) MOo. \'" h" C>e.. T w p.
Lot No.
2.\
(9q)
Concession No.
q..
Lot No.
Registered Plan No.
3. Reason for wishing to Remove trees.
Co"'s-\.r»G\'CV\
of 'ce< IV',.s. .ç, r r-, .('\e..
f\o',s~ D\'b "",,·Lnev,.J.
rO\^j~
!-,/1,V\,) ju,,\
rO\ ",')e.
o.V'od
4. Describe species of trees and size of trees to be removea.
b\ee,^ f'.:=."-. ~OD\c..C- SVMAC. So·n Mo..D~
J T I í
C.\e">-\V10~ \.\)
5. Area to be cleared (in metric)
Length ~ Meters
Width 1..\3
Meters
8
Area Il o:z. 8 "" '2- (in square meters or hectares)
Øl.;lòa.c.)
6.
Has the owner previously jlppli¥d for and been granted permission to remove trees?
Yes ( ) No (../)
If yes, please indicate the purpose to which they were removed approximate size of area
cieared and date.
c¥
7.
Names, mailing addresses and phone numbers of all owners of property which abutts the
land of the owner of the trees in respect to which this application is made as per section
9.2 of the act. (If insufficient space below please attach another sheet of paper)
PHONE NUMBER
ìl?> - "It> 3, 7
ì _ 3656
7(,5-::«'-1'1
8. Other information deemed pertinent to this application.
9. Each application must be accornpanied by a sketch, no smaller than 20 centimetres by
35 centimetres, showing:
(a) The parcel of land that is the subject of this application, cleariy indicating the
area proposed to be cleared and the area or trees which will remain.
(b) buildings on the owner's property and also on the abutting property.
(c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.)
10. As an on site inspection will be made. Use perimeter of trees which will remain if this
application is granted, must be marked by spraying or some other means, to clearly
indicate during this visit what is proposed to be removed.
Feb ":¡. l..ôo\
Date
?(
Signature of Applicant or
Authorized Agent
l Ff~A
(51'1) 6.S~-2)6J
Note: If this application is signed by other than the owner, written authorization of the owner( s)
must accompany the application. If the applicant is a corporation, the application must be signed
by an officer (and that position must be indicated) and the corporate seal shall be affixed.
9
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, .' . . .' GA TFISH CREEK
ÇONSERVATIONAUTHORITY
Officè of the Tree CommissiÖner' .
. Kettle Creek Cons.ervation Authority
R.R. 8 .
St,Thomas, Ontario
N5P.3T3
ATTENTION: Mr. Don Ciparis, Tree Commissioner
Dear Mr Ciparis:
SUBÆCT: Tree Clearing Application
Lot:2i, Conc:7, Twp:Malahide. .
.' EAST ELGIN SPORTSMAN'S CLUB
Technical smtf of the Catfish CreekConsefvation AuÎhorlty have reviewed the above notect Application .
and provide the following infoniJation for y~ consideration.
. .
. .
No supporting documentation was provided with this proposal so the following commènts are baSed on
our involvement with a Work Pa:mit inquiry, which we assU1IÍ.e is directly related to the subject
Application. Comments provided earlier by the CCCA, a copy of our Novet11ber 17, 2000 letter is
áttached for your l'ecords, remain relevant for Coùnty CoUncil's consideration of this proposal The
cOncernS we raised in our capacity as a resource management agency/regulator have not bèèm addressed
with reSpect to impacts to this enviroImlentally sensitive area.
The CCCA also owns the adjacent public lands immediately east of this parçeland have some concerns
relative to an expansion of the gun range. Some óf these concerns in our role as property managers .
include public safety, noise and other possible impacts on the use and enjoyment of this natural area by.
the general public. . .
As a result of the above noted concerns the CCCA is not prepared to support this Tree Cleáring
application to eXpand or intensify the existing land use:
If you have any further questions on this matter, please do not hesitate to' contact the undersigned at this
office. . .
Y74~~
Tony Difazio .
Resource Planning Coordinator
(519) 773-9037 .
FAX(519) 765-1489
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. R.R. 5, Aylmer, Ont. N5H 2R4(519) 773-9037
(519) 644-0438
11 Fax(519) 765-1489
IIEWBBIOFASSOCb\TIOH'OF
COHSfAVATKlHAUTHOItmES
OFONTARIO -
CATFISH CREEK
CONSERVATION AUTHORITY
East Elgin Sportsman's Club
c/o John Evers .
6 Thorman Terrace
St. Thomas, Ontario
N5P 4H8
cc (Q) ~ ~)'r
ATTENTION: Mr. J. Evers, President
SUBJECT: Fill, Construction, Alteration To Waterways Application
Lot:21, Conc:7, Twp:Malahide
EAST AYLMER FOREST
Further to our November IO, 2000 on-site meeting, the Catfish Creek Conservation Authority
would like to provide the following comments for your consideration.
This proPosal involves the following:
· construction of several berms, approx. 20 to 30 feet high with 2:1 slopes (60 to 90 feet
wide at the base); .
· approx. 76,000 cu. meters offill material to be used, containing recycled paper products
. (70%) mixed with native soils (30%);
· clearing ofapprox. 5 acres of vegetation and trees between the berms;
· placing of culverts through berms at the inlet and outlet of the existing pond into a
watercourse; and,
· installing numerous culverts or tile through the berms to allow for drainage orr the
property.
This area has been evaIuated by the Ministry ofNaturaI Resources and is considered to be a
locally significant wetland. This relatively large tract of forest provides critical habitat for flora
and fauna in the area. The importance of this wetland in terms ofhydrologicaI functions include
flood attenuation, groundwater recharge, and water quaIíty improvement for the watershed.
Any work on this property that involves placement offill, construction or aIteration to the
watercourse requires a permit ftom the Authority under Ontario Regulation 144/90 pursuant to
SEC. 28 of the Conservation AuthoritiesAct. Authority policy dictates that prior to the issuance
of a permit we must be satisfied that the works will not affect the hydrology of the site or have a
hÍlrmful impact on ecosystem functions in the area.
Cont'd.. ..
~
R.R. 5, Aylmer, Onto N5H 2R4 (519) 773-9037
(519) 644-0438
Fax (519) 765-1489
12
MEM5Ef1 O~ .foSSOCIATIOH OF
CQHS£RV...ncH AUTHOAITZE$
QFONTAAtO
CA TFISH CREEK
CONSERVATION AUTHORITY
East Elgin Sportsman Club- Page 2
In order to process an application for the subject works we will require the fonowing:
· Completed application form/fee with detaIled plans showing existing drainage patterns
and how they will be maintained in the project designs,· all designs must be completed
by a qualified consultant in the field; .
· Approvals fÌ"om the County of Elgin for the clearing of any lands associated with this
proposal; .'
· Approvals ITom the Ministry of Environment regarding the suitability of the fin material
relative to protection of the surface or groundwater quality and quantity in the area.
· Comments and approvals 1Ì'om the Ministry of Natural ResoUrces regarding possible
impacts to ecosystem functions in the design and construction phases of this proposal.
If you have any further questions on this matter you may contact the undersigned at this
office.
YourS¡;;;z.. ()%t?~0
,,~ I#¿;
é7
Tony Difazio
Resource Planning Coordinator
(519) 773-9037
FAX (519) 765-1489
cc.
M.N.R.-AyImer, Attention:.B. Coleman
M.O.E.-London, Attention: D. Thompson
County of Elgin Tree Commissioner- H. Guerts
~
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. R.R. 5, Aylmer, Ont. N5H 2R4 (519) 773-9037
(519) 644-0438
1 3 Fax (519) 765-1489
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1 4
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 1,2001
SUBJECT: STORAGE OF RAILROAD TIES
Introduction
At the November 28, 2000 County Council meeting the issue of railroad ties was discussed and
the following action was required as part of that discussion "The Warden advised that there are
a tremendous number of railroad ties stored along rail rights-of-way throughout the County,
which is producing safety and environmental hazards that should be brought to the attention of
the federal and provincial Ministries of Transportation, CN Rail and others". Council consensus
was to put this item on a list of concerns and brought forward to Gar Knutson, M.P. and Steve
Peters, M.P.P.
Discussion
The storage of railroad ties in our community was the direct result of the discontinuance of the
operating railway lines. There have been several decommissioned lines in our county in the last
decade. One of the abandoned lines that have been decommissioned is the north line that ran
from S1. Thomas through Shedden, Dutton, West Lorne and Rodney and westerly of the county
border. Another abandoned line in Elgin County is the north line that ran from S1. Thomas
through Kingsmill, Aylmer and Springfield and easterly to the county line. These lines represent
over 70 kilometers of the railway ties. The salvageable assets were removed, which left the
profitless materials to decompose on the right-of-ways.
Most railway ties are protected with coal tar creosote. Some lines have ties that are made of
pre-cast concrete but those are not very common. Coal tar is a thick, oily liquid that is typically
amber to black in color, and is a distillation product of coal tar. The chemical properties of coal
tar are that it is slightly soluble in water, it mostly dissolves in benzene and it partly dissolves in
alcohol, ether, chloroform and acetone.
Old creosote treated lumber retains a considerable portion of the oil for periods up to 30 years.
Such a large stockpile of used treated ties is potentially hazardous for the safety and well being
for our community.
.. . 2
1 5
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
Page 2.
DATE: MARCH 1,2001
SUBJECT: STORAGE OF RAILROAD TIES
There are three areas of concern for the citizens of our community. Children love to explore,
climb and they see an adventure in the large pile of railroad ties. The instability of the stockpiles
creates an immediate concern for those curious children. The unguarded piles are easy prey for
the children who do not see the potential for accident. Secondly, since the creosote coal tar
contains oil for periods of up to 30 years it its uncertain what effects this will have on the
drinking water of the animals. Lastly, what is the impact of fire that would have on the
surrounding community and the firefighters. Health effects from the exposure to the fire may
produce irritating, corrosive and or toxic gases. Vapors may cause dizziness or suffocation.
Runoff from fire control or dilution water may cause pollution.
The railway authority has been contacted on the disposal of ties but have yet to respond.
The following is a summary of the major storage areas of used railroad ties in Elgin County:
Municipality Location Estimated Quantity
West Elgin Queens Line and Blacks Road 40,000
Dutton Dunwich lona Road 2,000
Malahide Springfield Line and Putnam Road 5,000
Discussions between mayors, county engineering staff and the track superintendent for CN Rail
have taken place about the storage of used railway ties in the County of Elgin. It was indicated
that CN Rail has allocated in their budget $200,000 for their removal and disposal of railway
ties in 2001.
Conclusion
After an inspection of the storage areas of the used railroad ties, and a review of the technical
data, it is apparent that the railroad authority, government bodies and community should be
made aware of the potential safety hazards.
The railroad authority should be reminded that the safety of our community is important. The
health of our taxpayers in case a fire and the potential for contamination of our ground surface
water is important. The railway authority should be made aware of the situation in our
community.
.. . 3
1 6
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
Page 3
DATE: MARCH 1,2001
SUBJECT: STORAGE OF RAILROAD TIES
Recommendation
That the County of Elgin notify Canadian National Railway that the storage of used railway ties
from the abandoned railway lines in our community is unacceptable, and also
That CNR dispose of the used railway ties in an acceptable environmental method as soon as
possible, and also,
This information be forwarded to the Mr. Gar Knutson M.P., and any other government
agencies who might have an interest in this matter.
RESPECTFULL Y SUBMITTED
OOW t fur¿
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
UBMISSION
MARK LD
CHIEF ADMINISTRATIVE OFFICER
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REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 5, 2001
SUBJECT: PLANK ROAD (COUNTY ROAD #19) AND CALTON LINE (COUNTY ROAD #45)
INTERSECTION SAFETY IMPROVEMENTS
Introduction
In an effort to reduce the potential for collisions at the intersection of Plank Road and Calton
Line, the intersection will be reconfigured to meet design requirements. County Council has
placed a priority on these works to have them completed sooner than originally planned in
conjunction with roadworks on Calton Line in 2004.
Discussion
The current intersection skew angle is 17 degrees. This is an appropriate skew angle for a
lower volume intersecting road, however, over time as traffic volumes on Calton Line have
increased a maximum skew angle of 10 degrees is the minimum requirement for this location.
Two solutions are shown on the drawings included with this report. Firstly, Solution #1 outlines
what a perpendicular (0 degree skew) intersection realignment would look like. This solution
would require the acquisition of land at the northeast and southwest corners of Plank Road and
Calton Line. A major hydro pole and other various infrastructure and plant would also have to
be relocated. A preliminary estimate would be $200,000.00 to complete the works.
Solution #2 shows a 10 degree skewed intersection realignment. This design meets the
minimum design requirements for the volumes present today and any volume increase into the
future. A major hydro pole and other various infrastructure and plant would have to be
relocated, however, no additional property purchase would be required. A preliminary estimate
would be $150,000.00 to complete the works.
When two roads intersect it is desirable that the angle of intersection is at or nearly at right
angles. The benefits of a 90 degree angle of intersection are:
1. Reduced size of conflict area.
2. More favorable condition for drivers to judge the relative position and speed of an
approaching vehicle and to decide when to enter or cross the main road.
3. Reduced length of time of a crossing maneuver.
4. Greater ease for the driver to observe the approaches on the main road.
It is for these reasons that it is suggested the intersection be realigned to obtain a 90 degree
angle (or 0 degree skew) intersection.
1 8
Page 1 of2
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
Page 2 of 2
DATE: MARCH 5, 2001
SUBJECT: PLANK ROAD (COUNTY ROAD #19) AND CALTON LINE (COUNTY ROAD #45)
INTERSECTION SAFETY IMPROVEMENTS
Conclusion
It may be assumed that if the intersection was reconfigured to encourage vehicles to stop at a
perpendicular angle to Plank Road that a driver may be more likely to observe both directions
before entering into the intersection. This is the preferred and most costly solution. Once
completed it is suggested that the existing Intersection Control Beacon be removed.
The reconfiguration of the intersection will be designed by County staff this year and be
constructed in the year 2002. The total estimated cost of the project is $200,000.00. The
proposed County Road #8 resurfacing project (from County Road #16 south to Lake View Line)
was removed in 2002 and placed in 2003. Subsequently, other projects were moved in 2003,
2004 and 2005 to accommodate this change.
Recommendation
THATthe intersection of County Road #19 (Plank Road) and County Road #45 (Calton Line) in
the Municipality of Bayham be reconstructed to create a perpendicular configuration to upgrade
the intersection to current design standards in an attempt to reduce potential collisions, and;
THAT the existing Intersection Control Beacon be removed upon completion of the project, and;
THAT the work be designed in 2001 and be completed as a capital project in 2002.
RESPECT FULL Y SUBMITTED
WV\
VJ
PETE UTCHAK,
TECHNICAL SERVICES OFFICER
APPROVED FOR SUBMISSION
afluJf~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MARK MCDO ALD
CHIEF ADMINISTRATIVE OFFICER
1 1 9
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21
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 15, 2001
SUBJECT: PURCHASING POLICY REVISION PROPOSAL
Introduction
The Purchasing Policy's intention is to ensure fair and equitable practices for the procurement of all
County goods and services. The purpose of this report is to recommend a modification to the existing
policy to more accurately reflect the cost of goods and services obtained today. The County of Elgin's
Purchasing Policy was last revised in March 1996.
Discussion
The Purchasing Policy is a necessary tool in order to remain fiscally responsible and accountable to the
rate payers of Elgin County. It also manages to keep firms and suppliers at fair and equitable profit
levels. The intention of this report is to increase the dollar amount for which goods and services may be
procured through an invited written quotation.
The Roads section of the Engineering Services Department procured 76 different items or services
costing in excess of $1,000.00 in the year 2000. Some of those purchases used qualified suppliers
however most were obtained through a competitive process.
Currently, written quotations are received from potential vendors for all goods and services estimated
between $5,000 and $25,000. At least three (3) quotations are received from invited bidders. By inviting
bidders, County staff is ensured that the firm submitting the lowest price for the requested service is a
reputable company and will serve the County well. Bidders are selected by past service history, quality
of those services or goods and knowledge of the project.
All estimates exceeding $25,000 must be publicly advertised in the London Free Press. The cost to the
County to tender publicly may exceed $1,000.00 once advertising costs and tender packages are
prepared and copied.
In some cases public tendering has initially produced the lowest price, however, once the Contractor has
been reimbursed for extra work and additional staff resources have been used to ensure contract
compliance, the actual price of the work has not been the lowest.
Page 1 of2
22
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
Page 2 of 2
DATE: MARCH 15, 2001
SUBJECT: PURCHASING POLICY REVISION PROPOSAL
Discussion (continued)
Many services rendered by the Engineering Services Department exceed the $25,000.00 quotation
ceiling and must therefore be publicly tendered. If the written quotation range were increased to
$50,000.00 many more advantages and cost savings could be realized.
· Staff would be able to choose local contractors and service providers.
· Quality products and services could be consistently obtained.
· Staff would chose vendors with intimate knowledge or past experience with the project.
· Only reputable firms would be invited to bid.
· Less staff time would be spent on advertising, reference checks and instruction.
Conclusion
The existing Purchasing Policy's written quotation limit of $25,000.00 is no longer a realistic dollar
amount. If the written quotation ceiling was revised up to $50,000.00 many cost savings and other
advantages would be realized.
Local contractors and regular service providers have a vested interest to remain in good standing with
the County and will therefore continue to provide exceptional services at reasonable prices. County
Council will continue to approve all purchases over $5,000.00.
Recommendation
THAT the existing Purchasing Policy by amended to indicate that at least three (3) written quotations
must be obtained when procuring goods or services within the approved budget valued between
$5,000.00 and $49,999.00 and all values of or exceeding $50,000.00 be publicly tendered.
APPROVED FOR SUBMISSION
aftW~tws
CLAYTON D. WATTERS, MANAGER
ENGINEERING s~
M~
CHIEF ADMINISTRATIVE OFFICER
PETER D TCHAK,
TECHNICAL SERVICES OFFICER
23
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COUNTY OF ·ELGIN
PURCHASING POLICY
MARCH, 1996
- 24
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THE CORPORATION OF THE COUNTY OF ELGDT
A Policy for the Purchase of Goods and services
Purpose:
The purpose of this policy is to standardize procedures
to ensure fair and equitable practices for the procurement of all
County goods and services, taking into account the Municipal Guide-
lines
regarding the Ontario-Quebec Procurement Agreement
as
indicated in Appendix 'A' attached.
1. DEFINITIONS
For the purposes of this policy the definitions as set out in this
section shall apply:
a) "Approved Budget" means the total budget as approved by
Council for the current fiscal year.
b) "Contract" means any agreement, written or oral, including
leases and rentals between the County of Elgin and some other party
or parties for the supply of goods or services at a
specified
price.
c)
"No=al operating Expenditure" means
expenditures of an
operational reoccurring nature and does not include one-time
special or capital expenditures.
2. APPLICATION OF THIS PURCHASING POLICY
This purchasing policy shall apply to the purchase of all goods and
services made on behalf of the County of Elgin.
3. GENERAL CONDITIONS - APPROVALS
When a purchase of goods or services is contemplated, the general
conditions with respect to approvals set out herein shall be
followed:
25
- 2
a) The Department Head shall ensure that all goods or
services to be purchased are authorized in the approved budgets.
b) When goods or services to be purchased, in order to accomplish
council approved priorities and programs, would cause the approved
Budget to be exceeded, the Department Head shall report to County
council through the respective standing Committee to obtain the
approval of Council prior to engaging in a contract, subject to
sub-clause (c) herein.
c) Prior to the approval of the Current Budget a Department may
incur normal operating expenditures up to 40% of the previous
year's Budget.
4. PROCEDURE FOR THE SELECTION OF SUPPLIES OR SERVICES
a) Verbal Quotations
Orders for goods or services with a value bevNeen $~,oco.oo and
$4,999.00 shall not be placed until at least three (3) verbal
quotations are obtained. These quotations must be documented on the
Quotation Summary Form. In the absence of quotations from three
suppliers for the goods or services requested, or if the lowest
quotation that meets all acceptable standards and specifications is
not selected then an explanation on the Quotation Summary Form
is required in all cases.
b) written Quotations
Orders for goods or services with a value between $5,000.00 and
$24,999.00 shall not be placed until at least three (3) written
quotations are obtained. A written specification must accompany
the request to potential suppliers for goods or services
26
3 -
ordered with a value greater than $10,000.00. The written
quotations must be summarized on the Quotation Summary Form. In
the absence of three suppliers willing to provide a written
quotation for the goods or services requested, an explanation on
the Quotation Summary Form will be required. If the lowest
quotation that meets all acceptable standards and specifications is
not selected, the Department Head must report to the respective
Standing Committee and County Council prior to the purchase of the
goods or services. In all cases, the purchase of goods and
services must be authorized by Committee and Council prior to
procurement.
c) Tenders
1. All goods or services to be purchased with a value exceeding
$25,000.00 must be tendered in writing.
2. All tenders shall be publicly advertised in the London Free
Press and the st. Thomas Times Journal, unless otherwise specified
by County Councilor the various Ministries. The tender advert-
isement must allow sufficient time between the advertisement and
the closing date of the tender to allow suppliers the opportunity
to examine details pertaining to the tender, to obtain all
necessary documents, and to complete and submit the formal tender
documentation.
3. Tenders shall be opened publicly at a pre-determined time in
the presence of the Chairman of the appropriate Standing Committee
or designate and the Department Head or designate.
4. Following a thorough review of all tenders' received, the
27
- 4
Department Head must report to County Council through the
appropriate standing Committee, recommending the preferred bid.
5. EXCEPTIONS TO PROCEDURE FOR SELECTION OF SUPPLIERS
a) Emerqencv Purchases
This method of purchasing may be used when the circumstances
warrant immediate action or when health and safety and the public
interest are in jeopardy, and where this method of purchasing would
result in an over-expenditure or an unbudgeted expenditure of
$2,500.00 or more. Emergency purchases require the approval of the
Department Head and must be reported to Council through the
appropriate Standing Committee.
b) Oualified Supplies
Qualified suppliers are defined as suppliers of goods or services
of a specialized nature which, due to the nature of the goods or
services, make it impractical to change suppliers frequently.
Banking, legal, audit, and insurance are examples of services which
would require qualified suppliers. It will be the responsibility
of the Department Head to assess the appropriateness of using
qualified suppliers. Ongoing contracts with qualified suppliers,
where annual expenditures exceed $5,000.00, will be reviewed at
least every three years by the appropriate Standing committee, in
order to assess the continued suitability of those suppliers. The
Department Head will be responsible for preparing such a review.
c) Proposal Method of Purchasinq
This method of purchasing shall be used onlv where the expertise
for developing proper specifications lies in the hands of the
supplier, or where additional information is required and it is
28
- 5 -
impractical to call for tenders, such as in the retention of
consulting services. A minimum of three proposals must be
documented on the Quotation Summary Form. The Department Head must
report to Council through the appropriate Standing Committee,
recommending a preferred supplier if the recommended proposal
exceeds $25,000.00.
d) Co-Operative Purchasinq
Every department will have regard to the CO-Operative Purchasing
Agreement and will not deviate from the terms and conditions of
said agreement.
6. PURCHASING PROCEDURES
a) No purchase shall be made without authorization of the
Department Head or his/her designate.
b) Exceptions to Sec. 6, sub. sec. (a):
- petty cash purchases
utilities, telephone, benefits, expense claims
c) The appropriate invoice along with all accompanying
documentation, including the Quotation Summary Form, will be
forwarded to the Department Head for approval of payment. Here,
the Department Head is approving all documentation as being in good
order and that departmental .spending is within approved budgetary
levels, as prescribed by County Council.
d) Tenders/Quotations that are equal in price shall be decided on
quality, performance, references and service, among other factors
considered relevant to the service or goods. If both suppliers
are judged to be equal in price, quality and service, a flip of the
29
- 6 -
coin in the presence of both suppliers would determine the success-
ful. bidder.
e) A copy of the Quotation Summary Form shall be sent to the
County Treas=er who shall inspect each form for compliance with
the policy. The Treàsurer shall sign the form indicating that
he/she has reviewed it. The Department Head who authorized the
p=chase, is ultimately responsible for the transaction.
30
- 7
THE COUNTY OF ELGIN
QUOTATION SUMMARY FORK
Department
Verbal
written
(>$~,000<=$4,999)
(>$5,000<=$24,999)
Good or Service Requested:
Supplier
Price
Remarks
I.
j
I
'" USE REVERSE TO PROVIDE ADDITIONAL INFORMATION IF REQUIRED_
This document must be filled out for the above-noted verbal or
written quotation amounts. If less than three quotations are
obtained or if the recommended quotation is higher than the lowest
quotation that meets all acceptable standards and specifications,
an explanation must be provided on this form. Approval from the
appropriate Standing Committee is required if the amount of the
purchase is greater than $2,500.00 and the recommended quotation is
higher than the lowest quotation that meets all acceptable
standards and specifications.
RECOMMENDATION:
Signature
Date
Department Head
Signature
Date
Treasurer
31
c:>o.................._~...
~y
Ontario
Ministry of
Municipal Affairs
and Housing
Municipal Finance Branch
77ï Bay Street
Toronto ON M5G 2E5
Fax (416) 565-6315
Municipal Information Request
Ontario-Quebec Procurement Agreement
. --_.. --.
Municipalities throughout Ontario must comply with the terms and conditions of the
Ontario-Quebec Procurement Agreement which comes into effect July 1, 1995.
This Agreement was signed in 1994 by the Government of Ontario and affects an Broader
Public Sector entities including municipalities.
The information provided by municipalities to the MiQistry of Municipal Affairs and Housing
wiII be used to meet the reporting requirements of the Ontario-Quebec Trade Agreement.
Please Complete this Form and Return by Fax or Mail.
Municipality
Municipal I.D. Number
Please indicate which one or combination of procurement methods the municipality wiil be using
to comply with the terms of the ·Procurement Agreement.
o Daily Newspaper
U Use of SupplIers Ust
o Electronic Tendering
~
If the municipalIty is using Newspaper Advertising to advertise construction procurements valued
at $100,000 or more, the municipality must inform the Ministry of Municipal Affairs and Housing
by completing the following section.
Designated Daily Newspaper
7ã1 {07I95)
32
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: MARCH 15, 2001
SUBJECT: ROAD SALTS' PROPOSED RE-CLASSIFICATION AS A TOXIC SUBSTANCE
Introduction
At the request of Councillor Faulds at the March 13th, 2001 meeting of County Council this
report shall attempt to update Council on the recent proposal by Environment Canada to re-
classify road salt as a toxic substance.
Discussion
In the summer of 2000 Environment Canada prepared a draft report on the assessment of road
salt and its impact on the environment. A public comment period began on August 12, 2000
and ended on October 11, 2000. Over 100 comments were submitted for Environment
Canada's review.
As a result, a proposal is before the Federal Government to re-classify road salts as a toxic
substance. Here is an exert from the report's conclusion:
"Based on the available data, it is considered that road salts are entering the
environment in a quantity or concentration or under conditions that have or may have an
immediate or long-term harmful effect on the environment or its biological diversity, and
that constitutes or may constitute a danger to the environment on which life depends.
Therefore, it is proposed that road salts be considered "toxic" under Section 64 of the
Canadian Environmental Protection Act, 1999 (CEPA 1999)."
If re-classified, it is unrealistic that road salts will be banned from use due to costs as compared
to other de-icing materials and the because of the inherent need for winter road service. The
report does suggest however that future management of road salt should focus on key sources
where the assessment has indicated concerns. These relate to patrol yards, roadway
applications, snow disposal and ferrocyanides (an anti-caking substance).
Strategies to facilitate the reduction of salt usage may be mandated in the future once road salt
is officially re-classified. Specific methods of snow storage or chemical additives may also be
mandated. For example, it is likely that all salt storage facilities will have to be sheltered in the
future to eliminate stock pile water runoff.
Page 1 of2
33
REPORT TO COUNTY COUNCIL
FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES
Page 2 of 2
DATE: MARCH 15, 2001
SUBJECT: ROAD SALTS' PROPOSED RE-CLASSIFICATION AS A TOXIC SUBSTANCE
Discussion (continued)
Some larger municipalities have been proactive in attempting to reduce their road salt usage.
The Region of Ottawa-Carlton has reduced their salt consumption by 30% and maintained the
same level of service by implementing pre-wetting techniques and installing Micro-weather
stations.
Conclusion
Road salt may be classified as a toxic substance by the Federal Government as a result of the
recent draft assessment report completed in 2000 concerning the effects of road salt on the
environment. If classified as toxic, it is unrealistic to assume that road salt would be banned
from use. Methods of storage, disposal and monitored efficiencies of use may however be
mandated as a result.
If such reductions were mandated it has been suggested by Environment Canada staff that
sufficient time would be granted to prepare a plan for reduction (probably 24 months) followed
by an implementation period (probably 12 months).
Municipalities will be informed of further developments once a formal decision has been made
in regards to the reclassification and proposed mandates.
Recommendation
For Council's information.
RESPECT FULL Y SUBMITTED
APPROVED FOR SUBMISSION
~
PETER DUTCHAK,
TECHNICAL SERVICES OFFICER
arrw~~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
::i£2
CHIEF ADMINISTRATIVE OFFICER
34
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 15, 2001
SUBJECT: TEACHING TECHNICAL COURSES
Introduction
Engineering staff for the County of Elgin have been teaching technical courses at the C.S.
Anderson School for over 30 years. Recently engineering staff has participated in the Bridge
and Culvert Management and Construction Inspection courses.
Discussion
Teaching courses for Ontario Good Roads Association (OGRA) has been beneficial for the
County of Elgin. Engineering staff teaches information that has learned from our knowledge and
experiences. Students are very interested in obtaining information from the instructors because
of the vast knowledge that we have gained over many years. Questions about their own
infrastructure are common and the information given is used to make more informed decisions
for their municipality.
For each and every day a staff member teaches a course, a one-day course credit is received
that can be used to attend other technical courses offered by the OGRA. A few of the recent
courses that engineering staff has taken were courses on signalized intersection design and
urban drainage.
The Bridge and Culvert Management Course requires more than one instructor to facilitate.
This partnership grants engineering staff the opportunity to work with other engineers in the
industry to share and discuss ideas and experiences.
Again this year I am the Director for the Bridge and Culvert Management Courses at the C. S.
Anderson Road School. This is a three-day course taught in early May at road school. There
are two class room teaching days and one day of field work were we travel in and around
Guelph to inspect bridges and culverts
The director for the Ontario Structure Inspection course has requested my assistance in the
instruction for this new course. OGRA has identified that a lack of knowledge in this field of
expertise. This five-day course, which is taught in Toronto, is in the fourth week of April. All
expenses are paid for by OGRA with the addition of a five-day course credit that can be used at
an OGRA course.
...2
35
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
Page 2.
DATE: MARCH 15, 2001
SUBJECT: TEACHING TECHNICAL COURSES
Conclusion
Teaching courses helps reduce the professional development costs for the Engineering
Services department and gives a valuable resource to the OGRA. It also develops instruction
skills for County staff. Professional development is important for all departments and instructing
for OGRA has created additional course credits that aid our budget.
Recommendation
That the Manager of Engineering Services be permitted to instruct at the Bridge and Culvert
Management Course and the Ontario Structure Inspection course for the Ontario Good Roads
Association.
RE~EfTFI1. l.L Y SUBMITTED
WW{{tfUM
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
APPROVED ~rBM1SS10N
~~ -
MARK 0
CHIEF ADMINISTRATIVE OFFICER
36
REPORT TO COUNTY COUNCIL
FROM:
DATE:
Cathy Bishop, Manager of Library Services
March 19, 2001
SUBJECT: Proposals for Printina of the County Atlas and
The Book of Rare Photoaraphs
BACKGROUND:
County Council approved the Manager of Library Services at the February 13.2001
County Council session to proceed with the request for proposal for the production of an
atlas to commemorate the 2002 Sesquicentennial of the County of Elgin and to proceed
with the tender procedure for the production of a book on behalf of the Elgin
Photographic Heritage Society. Funds have been set aside in the 2001 budget.
DISCUSSION:
Two separate requests for proposal were issued. Five firms replied to each request.
Each bid was analysed based on experience, cover material & embossing, paper weight,
bindery and price.
The following bids include taxes.
ATLAS
Burnett Couper Charterhouse Impressions
Avlmer Express
Phibbs Inc.
$36,777.00 $27,559.75 $25,185.00
$27,413.00
$74,721.25
RARE BOOK OF PHOTOGRAPHS
Burnett Couper Charterhouse Impressions
Avlmer Express
Phibbs Inc.
$32,142.50 $64,147.00 $26,795.00
$21,241.65
$51,692.50
. 37
Page 2
Atlas/Book Proposals
Additional expenses for the atlas will involve editorial fees, purchasing copies of the
original maps from the National Archives in Ottawa, the Ontario Archives in Toronto, and
the Ministry of Natural Resources in Peterborough and University of Western Ontario.
The additional expenses have been accounted for in the funds approved by County
Council.
Additional expenses for the book of photographs will include editorial costs and
reproduction costs for the original photographs. These additional expenses have been
accounted for in the funds approved by County Council.
CONCLUSION:
Staff recommends that Council consider accepting the lowest bid submitted by
Impressions at a cost of $25,185.00 including taxes for the production of the County
Atlas.
Staff also recommend that Council consider accepting the lowest bid submitted by
Aylmer Express at cost of $21,241.65 including taxes for the production of the book of
rare photographs on behalf of the Elgin Photographic Heritage Society.
RECOMMENDATION:
THAT Impressions be awarded the contract for the printing of 500 hard cover copies of
the County historical atlas to commemorate the 2002 Sesquicentennial of the County of
Elgin at a cost of $25,185.00 including taxes and;
THAT Aylmer Express be awarded the contract for the printing of 500 soft cover and 500
hard cover copies of the book of rare photographs of behalf of the Elgin Photographic
Heritage Society at a cost of $21,241.65 including taxes
Respectfully Submitted
Approved for Submission
~/~
Mark McDona
Chief Administrative Officer
~Ls
a hy Bi P 1J r.f/
Manager of Library Services
38
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
March 16, 2001
SUBJECT:
Health Unit - Mortgage
Introduction/Discussion:
In 1998 the County of Elgin purchased the Elgin - St. Thomas Health Unit building at 99
Edward SL An existing mortgage, issued by Manulife Financial, was assumed. The term
expires on March 28, 2001 with an outstanding balance of $1.6M.
The rebuild of Elgin Manor, at an estimated budget in excess of $12M, is expected to
start in 2001 with expenditures for the construction continuing through most of 2002. Our
cash reserves are strong and the County is well prepared for this project. The ongoing
budgetary contributions to our financing requirements are $1 M each year and the
County successfully completed paying for the Bobier Villa in 2000. The Bank of Montreal
was contacted and several options concerning this mortgage were discussed:
· renew the mortgage with Manulife Financial
· take out a new mortgage with the Bank of Montreal
· Payout the mortgage from our cash reserves.
The County's annual repayment limit is in excess of $3.7M with borrowing power of more
than $27M over 15 years without OMB approval. Considering the cash reserves
available and the County's borrowing power, paying out the mortgage would appear to
be an appropriate course of action.
Conclusion:
As the construction of the new Elgin Manor moves forward, the County will require
financing. A schedule will be developed and presented to Council indicating the dollar
amount charged to the rebuild and to the Health Unit. Although this payment clears the
County's mortgage responsibility, the book liability for the Health Unit still stands at
approximately $2M (exact amount will be calculated with year-end entries). The County
is, in essence, borrowing from itself at this point, saving interest costs.
Recommendation:
THAT the Manulife Financial mortgage for the purchase of 99 Edward Street, St.
Thomas and expiring on April 1, 2001 be paid in full; and,
THAT the funds be drawn from current cash reserves.
Respectfully submitted.
or::Ü/~¿leJPi/
Linda B. Veger (I
Director of Financial Services
A:'::;(7,)
Mark G. McDonald
Chief Administrative Officer
?
03/20/01
manuJifemortgage
39
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
March 16, 2001
SUBJECT:
Archives - 2000 Budget
IntroductionlDiscussion:
At the 1999 year end and with the 2000 budget discussions, a total of $250,000 was set
aside to develop the County Archives in 2000 and 2001. Due to unforeseen
circumstances, the development has been delayed and will begin in 2001. A minimal
number of expenditures were required in 2000. Staff request that the $250,000 less
expenditures incurred be transferred to reserves for the year ending 2000.
A separate capital budget is being presented to Council in 2001. Within that request are
dollars to renovate the archive area, including furnishings and shelving, estimated at
$110,000. Staff request that this $110,000 be transferred to the capital reserve and the
balance remaining ($136,593) be transferred into an Archives Reserve. The Archives
Reserve would then be depleted as required for operations in the 2001 and 2002 budget
years.
Recommendation:
THAT the balance of funds ($246,593) as set aside in the year ending 1999 and also as
budgeted in 2000 for the development of the County Archives be transferred to reserve
for the year ended December 31,2000; and,
THAT the transfers be $136,593 to the Archives Reserve and $110,000 to the Capital
Reserve; and,
THAT the Archives Reserve be depleted as required for operations in 2001 and 2002.
Respectfully submitted.
~J~
Linda B. Veger
Director of Financial Services
Mark G. aid
Chief Administrative Officer
03/20/01
2000archives
40
REPORT TO COUNTY COUNCIL
FROM:
Mark G. McDonald,
Chief Administrative Officer.
DATE:
March 20th, 2001
SUBJECT: RESOLUTION TO AWARD THE CONTRACT FOR THREE-YEAR
COMPUTER AUDIT
Introduction:
Council approved the following recommendation at its February 13th, 2001 meeting:
" That LGS Group Incorporated be awarded the contract for the preparation of
a Systems Audit and Three-Year Computer Plan for the County of Elgin at a
total cost not to exceed $33,725.00 including all expenses and GST; and,
That the funds for the study be allocated from the Computer Reserve
Account."
The resolution should have indicated that GST was additional, as specified in the original
bid. In other words, the resolution should be rescinded and a new resolution should be
passed indicating thatGST is extra.
Discussion/Conclusion:
Adding the GST to the contract price does not change or affect the outcome of the bid
evaluations, since staff had assumed the GST would be an extra. LGS remains the lowest
of the preferred bids. Unfortunately, the original resolution failed to address this
technicality.
Recommendation:
THAT LGS Group Incorporated be awarded the contract for the preparation of a Systems
Audit and Three-Year Computer Plan for the County of Elgin at a total cost not to exceed
$33,725,00 (including all expenses) plus GST; and,
THAT the funds for the study be allocated from the Computer Reserve Account; and
further,
THAT all resolutions contrary to this one be hereby rescinded.
ALL of which is respectfully submitted,
~
-
Mark G. McDonald,
Chief Administrative Officer.
41
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 17,2001
SUBJECT: EMERGENCY DETOUR ROUTING HIGHWAY #401
Introduction
There is increased volume of traffic on the 400 series I multi-lane provincial highway
system, at higher speeds making major problems when accidents happen. Most of
these accidents are serious enough to warrant the closure to traffic, some for prolonged
periods.
The Ministry of Transportation (MTO) is trying to make improvements to the emergency
detour routing from the 400 series highways. The MTO response to this issue has been
slow. This initiative was iil response to the major accident on the #401 near Windsor.
Emergency detours will directly involve upper tier roads, with a 400 series highway
within the municipality. Our lower-tier partners could be impacted if someone made a
wrong turn onto a lower-tier road and all the traffic went in that direction. The lower-tier
roads are not designed for this high volume and short duration.
In January 2000 County Council adopted the following" That all costs to purchase,
install and maintain the signage on the County Roads for the emergency detour routing
of the 400 series highways should be borne by the Province of Ontario since all traffic
will be from a Provincial highway system."
The purpose of this report is to propose a resolution to this dilemma through the
installation of emergency detour signage and the development of a communication and
a traffic management plan.
Discussion
Previous situations with an emergency on the 400 series highways is to close the
highway, either one or both directions, and let the traffic find another route by trial and
error. Recently the O.P.P. have been assisting in the movement oftraffic and a few
signs directing traffic to either Talbot Line or Highway #401 have been placed in specific
locations. This has helped in the short term but more needs to be done.
County Engineers from Essex, Lambton, Middlesex, Oxford and Elgin met in September
2000 to discuss the concerns relating to the emergency detours. Each county had the
same issues with the Ministry of Transportation in regard to emergency road closures.
00 .2
REPORT TO COUNTY COUNCIL
Page 2
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 17,2001
SUBJECT: EMERGENCY DETOUR ROUTING HIGHWAY #401
· There should be a communication plan with agreed upon time frame and protocols.
· The selection of appropriate signage as the standards for directional signage should
be green and white.
· Developing standard protocols for traffic management including police presence to
handle left turn volumes should be undertaken.
· Detour routes and alternate detour routes with public input into the selection of
routes should be established.
· Reducing the duration of the detour to shorten the impact on the detour routes
should be a goal.
· A protocol for problem resolution should be developed.
It was felt that instead of each municipality writing proposals to the ministry for the
adoption of the same issues, one County would act on our behalf. Unfortunately this has
had little success and the issue is dormant.
Last summer The Municipality of Chatham-Kent, The County of Essex and The County
of Elgin tried to start the dialogue between the municipalities and the MTO so that at
least two issues could be resolved. Firstly, that the signs would become a standard
across South-Western Ontario and secondly, signs that will be recognisable by the
motorists who are not part of the local community.
Recently the Ministry responded, see attached letter, and have chosen colours that are
standard with construction zones and not emergency detour routes. The Manual of
Uniform Traffic Control Devices has a "Highway Trail Blazer" sign, that shall be used
mainly on major roads leading to a freeway to indicate the route to a freeway. The
colour of those signs is green on white background. The two other issues that have not
been formalised are the communication and traffic management plan.
A communication plan is a necessity between the emergency services, road authorities
and the local media to stipulate time frames and protocols. So that we don't have to
reinvent the wheel, engineering staff has obtained from the Region of Halton an Action
Plan that was developed in consultation with all the stakeholders.
The traffic management plan is partially complete in that the routes have been
approved. The O.P.P. will need to be more involved in handling the left turning
movements. Without the presence of the badge the road employees put themselves at
great risk in handling the turning movements and the traffic becomes a free for all.
00.3
Page 3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 17,2001
SUBJECT: EMERGENCY DETOUR ROUTING HIGHWAY #401
The detour routes have been approved by the County of Elgin and these plans have
been forwarded to the local road superintendents, O.P.P, and MTO. A review of the
detour routes for north-south routes will be Furnival Road, Currie Road, lona Road and
Union Road and the east-west road is Talbot Line.
The costs to purchase and install the 120 detour signs and Highway #401 ramp signs
are estimated to be $27,800. The MTO has indicated that they are willing to purchase
and install the signs on the Highway #401 ramps, for $9,000, and fund up to $40 per
sign for the directional trailblazers for a total estimated cost to the MTO of $13,800.
The total estimated cost to the County of Elgin for the purchase of the posts and
hardware for the Emergency Detour Route signs is $5,000. The total estimated labour
and equipment costs incurred by each Municipality for installation of the signs is $3,000.
So therefore the total cost to all municipalities in Elgin County is $14,000.
The County of Simcoe and the Region of Halton are using the standard construction
detour colours in their municipalities. The Ministry of Transportation will not permit the
use of any other configuration except as indicated in the letter.
Several meetings have occurred over the last several months with a working group of
the police, engineering staff, mayors and road superintendents of the three western
municipalities. The working group addressed the signage, communication and traffic
plans for the closure of the highway. The working group anticipates completing the
communication and traffic management plan in the spring.
Conclusion
The travelling public must be able to travel along safe roads when Highway #401 is
closed for an emergency. The Highway #401 emergency detour traffic must travel on
roads that are designed for such volumes. When traffic is lost on gravel or surfaced
treated roads the volumes will obliterate the road in the fall and spring very quickly.
Then our taxpayer is directly responsible for the costs to restore the road.
Once traffic is directed onto our roads we are legally responsible for safety of the
travelling public. These routes must be signed in a consistent fashion throughout
Ontario, unfortunately there is no standard sign for emergency detour routes. The
Ministry of Transportation has directed the use of the orange route marker as the sign of
choice for the trailblazer. This is not the preferred choice however it is the only sign the
Ministry is accepting.
...4
Page 4
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: MARCH 17,2001
SUBJECT: EMERGENCY DETOUR ROUTING 400 SERIES HIGHWAYS
Conclusion (continued)
If the County of Elgin chose to select another colour of sign the MTO approval process
could take years or not be accepted at all. Time is of the essence and action must be
taken now to cope with emergency detours occurring within the County of Elgin.
Recommendation
That the enclosed approved Highway #401 emergency detour routing (EDR) traffic
plans be approved by County Council and forwarded to the Ministry of Transportation
and Ontario Provincial Police; and,
That the attached letter from Mr. Martin Favell, Ministry of Transportation dated
February 2, 2001 regarding Emergency Detour Routing be approved for
implementation; and,
That the municipalities of West Elgin, Dutton/Dunwich and Southwold be requested to
install all the trail blazer signs on the county roads in their municipality at their costs;
and,
That the County of Elgin purchase the signs and invoice the Ministry of Transportation
for its agreed upon share; and,
That the Manager of Engineering Services in consultation with the Detachment
Commander of the O.P.P., MTO and road superintendents, be directed to write a
communication plan and a traffic management plan for the detour of Highway 401 traffic
onto the County of Elgin Road system; and further,
That the Ministry of Transportation and the Ministry of the Solicitor General be directed
to participate in the above plans as they are the cause of the detours.
RESPECTFULL Y SUBMITTED
APPROVED FOR SUBMISSION
cfp(í)
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
æwlít~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
ELGIN COUNTY
NOTE: PATROL TO NOTIFY LOCAL MUNICIPALITY AS SOON AS POSSIBLE
WHEN DETOUR BEING ACTIVATED.
MUNICIPALITY OF DUTTONIDUNWICH
Road Superintendent: Mike Hull
Garage 762-2748
Mobile 872-8962
Home 762-3580
SOUTHWOLD TOWNSHIP
Road Superintendent: Scott Woolley
Office 769-2010
Mobile 673-8543
Home 769-2056
MUNICIPALITY OF WEST ELGIN
Road Superintendent: Rick Jackson
Office 785-0560 I
Mobile 872-6569 I
Home 678-3654 I
If attempts to reach the above are unsuccessful,
contact
Elgin County
Clayton Watters
Manager of Engineering Services
Office 631-1460 (4)
Mobile 671-7482
Home 633-9313
ELGIN
COUNTY
HWY 401
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ELGIN COUNTY
Interchange 164 to Interchange 177
Interchange 164
HWY 401 WBL
HWY 401 EBL
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Interchange 177 to Hwy 4. South on Hwy 4 to Cty Rd 3,
formerly Hwy 3, at Talbotville. West on Cty Rd 3 to Cty
Rd 20 (Union Rd) at Shedden. North on Cty Rd 20 to
Interchange 164.
EASTBOUND TRAFFIC
Interchange 164 to Cty Rd 20 (Union Rd). South on Cty Rd 20
to Cty Rd 3, formerly Hwy 3, at Shedden. East on Cty Rd 3 to
Hwy 4 at Talbotville. North on Hwy 4 to Interchange 177.
MAINTIHWY401,SKF
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to Cty Rd 3, formerly Hwy 3, at Shedden. West on Cty Rd 3 to Cty
Rd 14 (Ion a Rd) at lona. North on Cty Rd 14 to Interchange 157.
EASTBOUND TRAFFIC
Interchange 157 to Cty Rd 14 (Iona Rd). South on Cty Rd 14
to Cty Rd 3, formerly Hwy 3, at lona. East on Cty Rd 3 to Cty
Rd 20 (Union Rd) at Shedden. North on Cty Rd 20 to
Interchange 164.
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WESTBOUND TRAFFIC
Interchange 157 to Cty Rd 14 (Iona Rd). South on Cty Rd 14
to Cty Rd 3, formerly Hwy 3, at lona. West on Cty Rd 3 to
Cty Rd 8 (Currie Rd) at Wallacetown. North on Cty Rd 8
through the Village of Dutton. Continue north on Cty Rd 8
to Interchange 149.
EASTBOUND TRAFFIC
Interchange 149 to Cty Rd 8 (Currie Rd). South on Cty Rd 8
through the Village of Dutton. Continue south on Cty Rd 8 to
Cty Rd 3, formerly Hwy 3, at Wallacetown. East on Cty Rd 3 to
Cty Rd 14 (Iona Rd) at lona. North on Cty Rd 14 to Interchange 149.
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Interchange 149 to Cty Rd 8 (Currie Rd). South on Cty Rd a through
the Village of Dutton. Continue south to Cty Rd 3, formerly Hwy 3, at
WaJlacetown. West on Cty Rd 3 to Cty Rd 103 (Furnival Rd) at New Glasgow.
North on Cty Rd 103 through the Village of Rodney. Continue north on
Cty Rd 103 to Interchange 129.
EASTBOUND TRAFFIC
Interchange 129 to Cty Rd 103 (Furnival Rd). South on Cty Rd 103
through the Village of Rodney. Continue south on Cty Rd 103 to
Cty Rd 3, formerly Hwy 3, at New Glasgow. East on Cty Rd 3 to Cty Rd 8
(Cúrrie Rd) at Wallacatown. North on Cty Rd 8 through the
Vii/age of Dutton to Interchange 149.
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MUNICIPALITY OF CHATHAM-KENT
AND ELGIN COUNTY
Interchange 117 to Interchange 129
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Interchange 129 to Cty Rd 103 (Furnival Rd). South on Cty Rd 103 through
the Village of Rodney. Continue south to Cty Rd 3 (Talbot Line), .
formerly Hwy 3 at New Glasgow. West on Cty Rd 3 to Chatham-Kent
Rd 20 (Bury Rd). North on Chatham-Kent Rd 20 through the Village
of Highgate. Continue north on Chatham-Kent Rd 20 (now Orford Rd)
to Interchange 117.
EASTBOUND TRAFFIC
Interchange 117 to Chatham-Kent Rd 20 (Orford Rd). South on
Chatham-Kent Rd 20 through the Village of Highgate. Continue
south on Chatham-Kent Rd 20 (now Bury Rd) to Chatham-Kent
Rd. 3 (Talbot Trail), formerly Hwy 3. East on Chatham-Kent Rd 3
to Cty Rd 103 (Furnival Rd) at New Glasgow. North on Cty Rd 103
through the Village of Rodney to Interchange 129.
MAINTIHWY401q.SKF
®
Ontario
Ministry
of
Transportation
Ministère
des
Transports
Box 910, 870 Richmond St.
Chatham, Ontario N7M 5L3
Phone: (519) 354-1400 ext. 243; Fax: 354-2452
2001 0202
Mr. Clayton Watters
County Engineer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mr. Watters:
Re: EMERGENCY DETOUR ROUTING
This letter is in reply to your correspondence dated July 24, 2000 regarding the above subject.
I apologize for the delay in responding. Your proposed EDR sign design created considerable
discussion within the ministry. Subsequent to those discussions, I am now able to provide a
response to your proposal.
In general, it appears we are in agreement on a number of principles. First, the goal of these
discussions is to produce an EDR sign detail that may become a standard in Southwestern Ontario,
if not all of Ontario. Second, signs recognizable by the motorists will provide confidence that they
are on a detour route that will return them to a provincial highway.
In response to your suggestions, we have modified the EDR sign detail. The attached sign detail
illustrates two options for route markers. The option on the right provides for the Highway number
(401) encapsulated in a crown. In doing so, it should be universally recognizable to the motorists
that these route markers are in connection with, in this case, Highway 401.
In tenus of colour, we are proposing that the colours black on orange be retained. These colours
are an already recognizable standard for detour routes. The colour strong yellow green has been
adopted by some municipalities in Ontario for school crossing signs. As a result, we view the
colour strong yellow green as no longer being available for other signing purposes.
/...2
RECEIVED FEB D 8 2001
- 2-
Should your municipality agree with the attached EDR sign design, the ministry will provide and
install the appropriate hinged "flip-down" plywood signs on all Highway 401 off-ramps. MTO
will also manufacture and provide the municipality with sufficient metal EDR signs to meet the
requirements of the designated routes. This also includes the required directional arrow tabs.
Should the municipality prefer to manufacture and supply the sign installations, MTO will fund the
actual manufacturing expenditure, up to $40.00 per installation, including directional tabs plus 10%
stock replacement allowance.
MTO will not furnish posts, hardware, nor labour and equipment for EDR route sign installations
on municipal roads. The Municipality is expected to install and maintain sufficient signing, as to
accommodate effective EDR operations, at the Municipality's expense, on an ongoing basis. EDR
designation signing on King's Highways, such as the Highway 40 connection to Highway 401, will
be the responsibility of the ministry.
Should your municipality wish to proceed, your response, along with sign layout estimate
drawing(s) and detaillist(s), is requested to facilitate moving to the next stages. First though, we
would appreciate one final review and endorsement in the form of a council resolution in order to
finalize EDR designation with the parties mentioned above.
If you have concerns or questions regarding the above, it may be beneficial to meet to further
finalize route designations within your municipality.
Please review the attached EDR sign detail and let me know if you have any comments or
concerns. In the meantime, please feel rree to call me at the above number.
Sincerely,
~.~
Martin Favell, P. Eng.
Area Operations Engineer
Chatham
cc: M. Plant
A. Keith
H. Welker, Attn.: K. Teasdale
B. Gingerich
R. Lewis
MF:ks
FA VEWMunicžpalJElgin Cty-Watters-OLdoc
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marker marker
black on orange black on orange
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30x 45 II
Use appropriate tabs black on orange M,h-16
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M.h-11 black on orange
30x 45
black on orange
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SIGN DETAIL BF/EM-AWAY NONBR£AK-AWAY
APPROVAl DATE APPROVAL S!GNAmRE
.
,.
REPORT TO ELGIN COUNTY COUNCIL
DATE:
March 22, 2001
SUBJECT: Elgin Manor Building Committee Update
As Council is aware, the Elgin Manor Building Committee has met on numerous
occasions to review information and provide direction to the consultants and
staff. The following report provides an update on actions and decisions.
The first submission of Project Summary and schematic drawings was provided
to the Ministry of Health Long Term Care Redevelopment Project Team on
January 24, 2001. A response was received from the Ministry Team requesting
a meeting to discuss and clarify some issues, and that meeting was held March
16,2001.
There were nine "requirements" issues that were addressed and we believe
accepted by the Redevelopment Project Team. In addition, there were seven
"recommendations" that were either incorporated into the design or taken under
advisement.
The second submission to the Ministry of Health Redevelopment Project Team
was sent with revised drawings and responses to the recommendations and
requirement issues on March 22, 2001. We were advised that we could expect a
response from the Ministry of Health within 10 days of receipt of our documents.
With approval pending from the Ministry, we can expect to move into the working
drawings stage quickly. Our targets for acceptance of tenders and breaking
ground are September 2001 with construction to commence during that month.
The time frame for completion is 14 to 18 months which would dictate that we
could occupy the new home in early 2003.
As a result of the discussion at the last Building Committee meeting, there were
several points raised that will interest Council.
IE> The complete data will be provided to Southwold Council for Site Plan
approval, and that meeting is scheduled for April 9, 2001.
IE> The sewage treatment plan will be submitted to the Ministry of the
Environment after April 15, 2001 and it is anticipated that a two-month time
frame will see the completion of this phase of the project.
Elgin Manor Building Committee Report - page two
lID The Building Committee discussed in general terms some of the features that
will be incorporated in the plans, i.e. light steel construction versus wood; roof
system - steel versus plywood and asphalt shingles; insulation in the walls;
and floor finishes - carpet, sheet goods, tiles, etc. .
lID The Committee reviewed the options for construction, i.e. General Contractor
versus a Construction Management process. The Committee directed the
Architect to prepare the documentation for Pre-qualification of Bidders to be
advertised in the Daily Commercial News in May.
lID The call for bids on the project from firms that have qualified will be received
in July, and selection would take place in August.
lID The Committee considered factors that may influence the cost of this project,
however, we are confident that we will be able to utilize local trades people
and suppliers wherever possible to maintain the budget course.
Respectfully submitted on behalf of the Building Committee
Î?l¡~mJ :rud
Marilyn D. FI ck
Director of Homes and Seniors Services
Approved for submission to Council:
M,*O
.
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
Highlights to the "Draft" 2001 Budget
Commentary:
Although the proposed increase to the 2001 budget is 3.65%, Council should be made
aware of the following circumstances which may affect future budgets:
· Still dependent on CRF ($4.7M) funding.
· POA revenues of approximately $300,000 will be transferred to the lower tier in
2002.
· With the economy levelling off, there may be higher costs to support social programs
in the future.
· No provision for long-term Lake Shore erosion solution.
?cJ~rJ
Linda Veger
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
Mark G. McDonald, Chief Administrative Officer
DATE:
March 22, 2001
SUBJECT:
Highlights of the "Draft" 2001 Budget
General Notes:
1. The Province is developing, through the F.I.R., a reporting method to ensure
municipalities are setting aside funds to maintain existing and future infrastructure.
County property includes:
· 56 bridges
· 79 culverts over a three meter span
· 677 kilometres of roads
· administration building
· museum
· three homes for the aged
· garage
· 99 Edward Street
· Port Stanley lift-bridge (?)
Council may wish to consider establishing an annual reserve amount to move
towards pay-as-you-go capital budgeting.
2. The CRF has been set at the same amount as 2000, pending adjustments for
changes in programs. This budget makes no allowance for the eventual phasing out
of the CRF by the Province.
3. The Archives are being funded in part by reserves. (See separate report.) Once the
reserve has been depleted, the overall budget will increase, without any changes to
operations, to cover the amount previously funded through this reserve.
4. This will be the first year of operation for both POA and Ambulance Services. Staff
has prepared budgets based on information gleaned from outside sources. Several
years of experience will be required to assist in preparing accurate budgets.
5. In 2002 there will be a revenue shortfall in POA of approximately $300,000.
Highlights:
The following line items in the draft composite budget are highlighted for your
information.
Line 1 - Surplus - The surplus carried forward from 2000 to 2001 is reported as
$140,000 although the total of Column 6 indicates a much larger amount. The audit is in
progress and the true surplus is still being calculated. Council may recall a
recommendation in 2000 to transfer any annual surplus to the Unallocated Capital
Reserve. This will assist the County in moving towards a pay-as-you-go policy.
03/23/01
highlights
Line 2 - Health Unit - estimated increase of 8% - budget request not yet received.
Lines 3, 4, 5, 6 - Departments - No significant changes. Most increases relate to
adjustments to salaries and confidential issues as previously discussed by Council.
Line 7 - Administration Building - $7,800 increases in wages and benefits. In previous
years there has not been a clear distinction between capital and operations in the area
of County buildings. This budget reflects a clear distinction between repairs and
maintenance and actual upgrades by moving expenditures from the reserve to
operations.
Line 8 - Corporate - Small adjustments based on 2000 actual plus a decrease in
insurance of $13,000.
Line 9 - Engineering - Total of capital and operations remains the same as 2000.
Line 10 - Homes for Seniors - Decrease $160,169. The decrease takes into
consideration the surplus from 2000 plus staffing enhancements to registered staff
including those requested throughout 2000.
Lines 11, 12, 15 - No significant changes from 2000.
Line 13 - Library Services - Decrease of $76,469 - Staffing adjustments as discussed
by Council in 2000. Also, transfer of capital items to the Capital Budget ($40,000 in
2000).
Linda 14 - Archives - Decrease of $77,923 (see separate report). Staff suggests that a
portion of the dollars set aside previously be utilized to fund a part of this budget for
2001 and 2002. As a caution, once these reserved funds are utilized, the budget will
increase.
Line 16 - Emergency Measures - Decrease of $22,405. A portion of salaries charged to
POA to closely reflect actual time spent in each area.
Lines 17, 18, 20 - City of St. Thomas - Increase of $31,511.
Line 19 - Contingency - Decrease of $50,000. Staff will present a report requesting the
unused contingency from 2000 to be set aside in a reserve. The 2001 reflects a
conservative amount to add to that reserve.
Line 21 - Social Housing - Decrease of $141,980 - information as supplied by St.
Thomas.
Line 22 - Grants as requested - to be discussed by Council.
Line 23 - Elgin Tourist Association -Increase of $9,000 as requested.
Line 27 - Rental Income - Health Unit - as previously discussed.
Line 29 - Provincial Offences - recognizes the final payment from the Province - relates
to 2000.
03/23/01
highlights
Line 30 - Ambulance Services - Increase $54,699 - Budget not yet finalized with the
Province.
Line 35 - Other Revenues - Refunds received from the Health Unit and the City of St.
Thomas in 2000.
Lines 36, 38, 39, 40 - Transferred to Capital.
Line 42 - Refer to Capital Budget.
Respectfully submitted.
~+
Director of Financial Services
Approved for
ission.
Mark. aid
Chief Administrative Officer
03/23/01
highlights
CORRESPONDENCE - March 27th, 2001
Items for Consideration
1. Marion I. Koepke, Deputy Clerk, City of Owen Sound, with a resolution petitioning the
Province to provide prisoner/patient transportation and court coverage or financial support
for municipalities affected by the provincial mandate. (ATTACHED)
/
Additional Grant Request Information (ATTACHED)
1) St. Thomas-Elgin Public Art Centre Note: Lori Chamberlain and Brent Shaw will make a
presentation @ 10:45 a.m.
2) CASO St. Thomas Trans Canada Trail
3) Old St. Thomas Church and Restoration
-~~---
42
B3/B7/B1 23:13:B5 EST; ASSOCIATION OF?-)
1 519 633 7661 CLERH-Elyin Co
Paye BB2
MAR-07-01 WED 05;37 PM AMO
FAX NQ 416 971 6191
p, 01
G. E. Henry, C.M.O., City Clerk
808 2"" Avenue East
OWEN SOUND ON N4K 2H4
519-376-1440
CAt--
~,~
,~~
OwenSflund
M"rch 7, 2001
To All AMO Member ~1unicipalilies:
RE: PRISONER TRANSPORTATION
Owen Sound City Council ¡¡t its meeting heid on March 5, 2001 considered the above noted matter and the
following resolution was adopted:
"WHEREAS the securing of court facilities and the transporting of prisoners and patients
around the province has been mandated as a responsibility of the police service of each
municipality hOLlsing a court facility, even though none of the above are core functions of
policing; ¡¡nd
WHEREAS these downloaded responsibilities will place a huge, added nn¡¡ncial burden on
these rnllnicipalilies and their taxpayers; and
WHEREAS the Ministry of the Solicitor General had once indicated that the Province was
looking at taking over t'he responsibility for the transportation of prisoners and possibly the
court security function,
THEREFORE BE IT RESOLVED THAT the City of Owen Sound hereby petition the Province to
give immediate and binding assurance that the functions of prisoner transportation and
court security will be fully ¡¡ssumed by the Province or alternatively that each affected
municipality will be fully reimbursed for the actual costs if they are required to carry out
these responsibilities, and further
THAT copies of this resolution be forwarded to the Solicitor Genera!, Premier Mike Harris, Bill
Murdoch, MPP, the Association of Municipaiities of Ontario and the Ontario Association of
Police Services Boards, and further
THAT SllppOrt of otl1er AMO member municipalities be sought t'hrough an AMO fax
circu [2Jtion ./r
The City of Owen Sound is seeking the support of your municipal Council regarding the above iSSUG.
Please forvvard your response to the Solicitor General and Premier and provide a copy to the
undersigned. We thank you in advance for your attention to this matter.
Yours truly,
Marion 1. Koepke, AM.C.T.
Deputy Clerk
Irnk
c: Premier Mike Harris
Tile Honourable David Turnbull, Solidtor General
Bill Murdoch, M.P.P., Bruce-Grey-owen Sound
Ontario Association of Police Service Boards
As.sociation of Municipalities of Ontario
43
5t.
Thomas-Elgin
Public
Art
Centre
(5TEPAC)
~
~
Thursday, February 15''', 2001
\
,
Warden McPhail, Members of Council, Ms. Veger, & Mr. MacDonald;
Elgin County Administration Office
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Warden McPhail, Members of Council, Ms. Veger, & Mr. MacDonald;
On behalf of the St. Thomas-Elgin Public Art Centre, in short known as STEPAC, I would !ike to begin
this year's request for funding by thanking Counly Councii for its financial support in 2000. The Cüunty grant
contributed greatly to tl1e improvement of the Art Centre's Educational Programing which increased by 500%
over the past year. For the year of 2001, STEPAC is submitting a grant request ro County Council for $20,000 to
be used for genera! operating purposes. The Art Centre's projected budget for the year 2001 has been inciuded
with this letter.
In recent years, the provincial government has cut all of its funding ro the Art Centre, subsequentiy,
eliminating the Centre's main source of annual income since its inception in 1969. The province has handed
over the responsibility of funding public art facilities to the municipalities they serve, and without the support of
the local government, the Art Centre will cease to be able to provide services to the resident.; of St. Thomas and
Elgin County.
Fortunately, the City of St Thomas has increased its support to t'1e Àrt Centre, and ¡ast year provided
the Centre with a total grant of $52.000 (which was 40% of its operating budgel).This year the Art Centre has
requested a $60,000 grant from tl1e cily (which again, is 40% of its operating budget). It is my hope that t1e
County of Elgin wiif significantly support the Art Centre in the year 2001 as well with a grant of $20,000.
It is the mission of t.J.:e St Thorna$~E¡gin Public Art Centre is to encourage and promote an appreciation
for, and support the practice of the visual arts in all of Elgin Cûunty.
As the only public art facility serving Elgin County, it is the objective of the Art Centre to cultivate
exhibitions and educational programs that reflect the needs of t~e community and its residents, as well as to
collect and preserve a permanent collection of artworks (presently consisting of more than 600 pieces) that
reflect the historical importance of Eigin County's cultural heritage.
The St. Thomas-Elgin Public Art Centre strives ro maintain Its mandate by offering a variety of programs
such as workshops and weekly art classes for all age groups, as well ãS exhibitions and presentations by local
artists.
it also works in partnership with the schools of Elgin County to allow students the opportunity to
volunteer at t1e Art Centre as part of their co·op program, to become regular volunteers, to participate in t1e
gallery's annual display of student artworks, and to enhance their art education through art instruction and
exhibitions.
In addition, t'1e Art Centre acts as a liaison for the Clark McDougalJ Scholarship which is awarded
annually ro a graduating secondary school student who is furthering his or her education in the field of visual
arts.
Page 2
The St Thomas-Elgin Public Art Centre is the only facility outside of the school system to offer visual
arts education to the residents of Elgin County. The Art Centre obtained sponsorship to cover the busing costs
for all Efgin County schools (including all grade six classes who were studying japan as part of their curriculum)
to attend an educational tour of the Centre's japanese Dolls and Textiles Exhibition. Students came from all
over the county, including Port Burwell, Aylmer, Sparta, West Lome, Straffordville, Port Stanley, and
Springfield (all of whom sent two classes which accounted for 70% of the total student attendance). It was
noted that the schools who were the furthest away from the Art Centre were the ones that appreciated the
opportunity to participate in this rewarding educational experience the most I am certain that you can recall
that many of these Elgin County schools wrote letters of support for the Art Centre.
The St Thomas-Elgin Public Art Centre also works in conjunction with the Elgin County schools to
provide the community with an annual display of artworks done by the students of Elgin County. This exhibition
is always popular and continues to attract a very large audience.
Also, many of the exhibitions at the Art Centre over the last several years have been done by Elgin
County artists such as Candy McManiman of Aylmer, Ed Zelenak of WesUorne, "nd Pam Playford, jan Row,
Muriel Brown, and Brian Parkes of Port Stanley, and more recently the West Elgin Artists' Collective consisting
of a group of artists from the Dutton area.
As indicated by its guest book, STEPAC provides Elgin County with an important tourist attraction.
Many of the Centre's visitors (which totaled over 10,000 last year)compliment their visit by calling on other Elgin
County businesses who in turn receive the financial benefits of this spin-off.
Elgin County residents are proud of their art collection (which includes some historical pieces dating
back to the early 1800's). As an important part of Elgin County's cultural heritage, this collection is to be
preserved for future generations to enjoy. In order to better understand and appreciate this wonderful collection
of art, I invite you to visit the Art Centre to view it, along with the upcoming exhibition of Innuit silkscreen
paintings by local artist Mary Intven Wallace entitled, "An Inuksuk Experience". This educational exhibit is
available too all of the Elgin County schools, and many of them have already booked their tours. Several of the
Primary and junior grades study the Innuit as part of their curriculum, hence, this hands on experience will
greatly enhance their learning of this subject
I thank you for your time and consideration with regards to this grant request, and I hope that you will
support the purpose of the St. Thomas-Elgin Public Art Centre. have inciuded the most recent copy of
STEPAC's newsletter to better inform you of its current events. Please feel free to contact me at your
convenience if you have any questions or concerns regarding this grant request Thank you.
Sincerely,
lori Chamberlain
STEPAC Executive Director
o(~.
2001Grant Request Summary: $20,000
st. Thomas-E~gin Pub-lie Art CeA-tre- (STEPAC)
PROJECTED OPERATING BUDGET for 2001
[Year End - Dec. 31s']
Projected REVENUE
City of St Thomas
County of Elgin
Ontario Trii1ium Foundation-
Fund Raising
Endowment Fund Interest
Education Progr-ams
Exhibition Programs
$20,000
$20,000
$25,000
$29,600
$4,000
$13,000
$1,000
Total Income
$11'2,600
Projected EXPENDiTURE
Salaries {1 fulI-time/4 part-time}
Buiiding
Administration
Benefits
Educational Programs
Office
Exhibiting Artists Fees
Exhibitions
T eiephone
Internet! Web Site
Hospitality & Volunteer Recognition
Permanent Coilection
$95,000
$17,500
$16,000
$6,500
$6,000
$3,800
$3,000
$1,500
$1,500
$800
$500
$500
Total Expense
$152,600
Deficit
($41,000ì
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February 19, 2001
Warden Duncan Mc Phail and Members of County Council
Attention: Financial Services Department
Re: Request of a grant of $20,000 (Twenty Thousand Dollars)
The CASO St. Thomas Trans Canada Trail Committee is writing to request a grant of$20,000
towards the St. Thomas pavilion, which is part of the Trans Canada Trail.
The trail is a national project connecting St. Thomas and Elgin County to all regions of Canada.
St. Thomas has been awarded a Trans Canada Trail Pavilion for the catchment area of
Southwestern Ontario. The total cost of the pavilion is in the region of $50,000. The City of St.
Thomas has provided land for the pavilion on Jonas Street and accepted responsibility of
ownership and long-term custodial care of the pavilion. The Jonas Street land is on the Trans
Canada Trail route.
Funding for this project will be ITom local businesses, service clubs, the Trans Canada Trail
Foundation groups and individuals in the Southwestern Ontario Trail Area.
The Federal Government has donated over eight million dollars to this national project since its
beginning. Weare anticipating local government support and a three to five year funding drive
to complete the project.
We are available to speak to this matter at County Council's earliest convenience.
Thank you.
Respectfully yours,
-z:;w~~_
T em Phillips
107 Forest Avenue
St. Thomas, ON N5R 6AI
(519) 633-1172
email: wavne.phillip3(aJ.sVlllpatica.ca
CASO St. Thomas Trans Canada Trail
P.O. Box 20006, St. Thomas, ONN5P 4H4 Tel: (519) 631-0936 Fax (519) 631-2778
Old St.Thomas Church
Restoration Trust
55 Southwick Street
St.Thomas, Ontario
N5R 353
(519) 631-7000
February 06,2001
The Warden and all Members of County Council
The County of Elgin
Weare applying to the County of Elgin for a grant to the Old St. Thomas Church
Restoration Trust to assist us in building an endowment fund to provide investment
income for the restoration and maintenance of the Old. St. Thomas' Church Cemetery.
As exceptional representations of the rich heritage of our community, the Old. St.
Thomas' Church and Churchyard are also important tourism assets in Elgin County.
We have applied for a grant from the Province of Ontario. All funds raised locally,
including Municipal grants, are matched dollar for dollar by the Heritage Challenge
Fund Grant. Your contribution will be key to the success of our major Endowment
Fundraising campaign over the next two years to generate the matching funds required.
Ours is a long-term vision for the future restoration and maintenance of the Old St.
Thomas' Church and Churchyard. The creation of an Endowment Fund will provide
secure funding for both present and future work. Details of our Restoration and
Fundraising Programs are attached.
We are applying to you for a grant in the amount of $15,000. We have applied to the
City of St. Thomas for a grant of $25,000. As a strategic element in our campaign to
build a $400,000 Endowment Fund, your grant at this time will mean that we will not
have to approach the County again in the foreseeable future for further funding.
Thank you for your consideration of our request.
~m:: /~
~
Mr. Dana Porter, Chair
cc: Ms Linda Veger, Director of FinanciaI Services
Charitable Organization Reg. No. 0699819-52-17
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Old St.Thomas Church
Restoration Trust
55 Southwick Street
St. Thomas, Ontario
N5R 353
(519) 631-7000
The Old St. Thomas Church Restoration & Maintenance Corporation
Establishment
The Old St. Thomas Church Restoration & Maintenance Corporation (Ontario Corporation
Number 576491) was established on January 30, 1984 by the issuance of Letters Patent by the
Ministry of Consumer and Commercial Relations of Ontario. A copy of the Letters Patent is
attached. The Corporation is also known as and operates as the Old St. Thomas Church
Restoration Trust Fund (Board Resolution March, 1984). The Executive and Board of Directors
continues to function under the provisions of the original Charter of 1984. A copy of the Letters
Patent is attached.
Objects
The objects for which the corporation was incorporated were "to restore and preserve the Old S1.
Thomas Church, the grounds and the tombstones thereof, located at 55 Walnut Street, S1.
Thomas, Ontario."
Fundraising for Restoration
Since its inception in 1984 the Restoration Fund has undertaken an extensive and complete
restoration of the Old St. Thomas Church building. Some $250,000 has been expended on this
project to date, primarily for repairs to the building, with some minor repair work in the cemetery.
Under a Heritage Grant the Ontario Government supplied approximately $180,000. The
Restoration Fund raised an additional $225,000 ITom private donations, fund raisers, corporations
and foundations. Beginning with an initial investment of$7,500 in 1986, of the funds raised, some
$150,000 has been invested as an endowment to fund ongoing and future repairs and
maintenance, with only the interest to be used for operating purposes. Over the ensuing years the
Board has reinvested further funds, including unused interest, to continue the growth of the
endowment. The attached Financial Reports represent to December 31, 2000 the financial
position of the Fund.
Charitable Organizatio~ Reg. No. 0699819-52-17
Financial Management
The term deposits which comprise our existing endowment are currently held in trust with the
Incorporated Synod of the Diocese of Huron investment portfolio (see attached information).
Cash on hand is held in our operating account with the crnc, St Thomas branch. Our financial
records are reviewed annually by Mr. Brent Shaw, Chartered Accountant with Raven and Shaw,
St. Thomas. A copy of Mr. Shaw's Auditor's Report for the year end December, 1999 is attached
(as our records for the year end December, 2000 are only just now being reviewed).
The Executive and Board of Directors plan to continue its program ofre-investing a portion of
interest earned rrom endowment funds, in order to continue to grow the fund. Our target for re-
investment is 25% of interest earned annually.
Proposed New Restoration Work
Having achieved the major restoration of the Old St. Thomas' Church building, the Restoration
and Maintenance Trust is now turning its attentions to restoration and repair of historic
monuments and markers in the cemetery. Our work in this area is under the guidance and
direction of Mr. Edwin Rowse, Restoration Architect. It was determined that in order to
undertake and sustain this cemetery restoration and repair work, the endowment fund would need
to be increased. Hence our application to the Heritage Challenge Fund and our Endowment
Fundraising Campaign
Endowment Fundraising Campaign
The matching funds raised will be obtained through the following sources:
1. Direct public solicitations comprised of standard mail and telephone campaigns
with existing and potential new supporters, and general public appeals. The Fund
has had excellent success in previous appeals to the community, as noted above.
2. Fundraising auctions. With the voluntary support and guidance of a prominent
local auctioneer, we are planning three annual fundraising actions in 2001, 2002
and 2003 to generate matching funds for the endowment fund. If the auctions
prove popular and successful we plan to continue them annually after this
campaign ends.
3. Major donor solicitation, utilizing personal, professional and business contacts of
members of our Board. The fund has been successful in the past in this area.
4. Merchandise Sales. We will continue to market our "Carolyn Curtis Prints" (a
limited edition series of water colour reproductions by a local artist), as well as
hasti-notes, cemetery maps, self-guided cemetery tour booklets, and souvenir
wooden blocks.
5. Municipal funding. We were supported by an annual municipal grant in past years,
and are optimistic about the potential for some new support ITom both the City of
St. Thomas and Elgin County.
6. Federal Government grants are being explored.
7. Foundations. We have had some success through foundation fundraising in past
campaigns, and will again pursue theses sources, beginning with the local Green
Lane Foundation.
Since most of the public interest in and support of our Cemetery Restoration program will be
generated in the first year of our campaign, we project that we will raise some 50% of the funds
sought in the first year, with approximately 25% being raised in each of the subsequent two years.
Heritage Preservation and Management
The Old St. Thomas Church Restoration and Maintenance Corporation has endeavoured to
preserve the heritage and property it has been entrusted with through responsible financial and
property management. The overall maintenance of the Old St. Thomas' Church and Churchyard
is carried in large part by the revenue generated ITom the existing endowment fund.
The site is accessible year-round for visitors and tours, although summers have the highest volume
of visitors (over 1200 last year) due to student staffing which is made possible through Federal
Student Employment grants.
The Church and Churchyard have been recognized as a heritage site by both the local LACAC
and the City of St. Thomas, in addition to its heritage designation by the Province of Ontario. Ten
heritage trees were donated to the Cemetery grounds by the City of S1. Thomas in the fall of
1999. Edwin Rowse, the Restoration Architect overseeing our restoration work in the cemetery,
as suggested that we seek Federal heritage designation as well.
The Cemetery continues as an active burial grounds. We have improved current operations
through the development and opening of a Scattering Garden. Current operations are managed
separately by the Old 81. Thomas' Church Cemetery Board.
The Old. 81. Thomas' Church and Churchyard are an asset to our community and an exceptional
representation of our Province's rich heritage. The Old. 81. Thomas Church Restoration and
Maintenance Corporation is proud of its site management record to date, and anticipates
continued success in the future in preserving, restoring and maintaining, and promoting
knowledge and awareness of this heritage jewel.
CORRESPONDENCE - March 27th, 2001
Items for Information - (Consent Aaenda)
1. Helen Johns, Associate Minister, Ministry of Health and Long-Term Care, with
announcement of funding eligibility for land ambulance services. (ATTACHED)
2. Naomi Gibson and family, thabkyou for floral tribute. (ATTACHED)
3. Phil Chartrand, General Manager Emergency Services (9-1-1), Bell Canada, advising
that Bell Canada is requesting authorization to withdraw the Bell Neutral Answer
Service. (ATTACHED)
4. Catherine Upfold/Cathy Grodin, Employment Services Elgin, announcing the
relocation of their office and an extension of services provided. (ATTACHED)
5. Janice Robertson, Supervisor of Community Relations, Long Point Regional
Conservation Authority, with a copy of the Long Point 2000 Annual Report.
(ATTACHED) (Report is available for viewing in Administrative Services Department.
6. Barb McCallum, Secretary/Manager, Aylmer & East Elgin Agricultural Society,
thanking County Council for the grant supporting the 154th Aylmer Fair. (ATTACHED)
7. Steve Peters, M.P.P., Elgin-Middlesex-London, with information on Molson Canada's
2001 Local Heroes program. (ATTACHED)
8. Jesse's Journey - A Father's Tribute, Fundraising Friday. (ATTACHED)
9. Allen Millman, President, Ralph Millman, OPA Director for Elgin and Shirley Bechard,
Secretary-Treasurer, Elgin County Plowmen's Association, announcing that the
Association may drop their bid to host the International Plowing Match. (ATTACHED)
10. Honourable Brian Coburn, Minister of Agriculture, Food and Rural Affairs, with
infirmation regarding the Ministry's "Healthy Futures for Ontario Agriculture" program.
(ATTACHED) (Copy of the guide is available for viewing in Administrative Services
Department. )
11. Rural Municipal Workshop Series: Rural Planning and Nutrient Management: Issues
and Approaches, registration information for a series of workshops concerning rural
planning and nutrient management issues. (ATTACHED)
44
MAR 16 '01 09:58 FR DIRECTOR'S OFFICE
TO 915196337661
P.02/03
Offioe of the Minister
Bureau duo ministre
{ti..
QI'IUI!;e
Ministry of Health
and Long-Term Care
Mlnlstère de la Santé
et .des Solns de longue durée
10t11 Flocr, Hepburn BIOC~
80, Grosvenor Str~et
Toronto ON M7 A 2C4
Tel (416) 327-4300
FaX (416) 3~6- 1 571
www.gov.on.calheành
10e éraga. ~difìce Hepburn
80. rue GrOEvenor
Toronto ON M7A 2C4
Tél (416) 327-4300
Téléc (416) 326- 1 571
www.gov.on.c:alhealth
MAR 15 2001
Warden Duncan J. McPhail
County of Elgin
450 Simset Drive .
St. Thomas ON N5R 5Vl
Dear Warden McPhail:
,
This fiscal year, the Ontario Government is providing $189.5 million in special
funding for hospitals, land ambulànce services, and cancer care to replace medical
diagnostic and treatment equipment.
On behalfofthe Honourable Tony Clement, Minister öfHealth and Long-TeliU Care,
I am pleased to infonn you that in 2000101, yòtiÌ: organization is eligible to receive
$32,228 for land ambulance services. This funding is outside of the approved cost
. sharing template. . .
This will improve patient care by the replacement of land ambulance vehicles and
r~lated equipment. This funding will assist Ontario's residents to receive the services
they need, expect and to which they are entitled. .
SuperBuild was created in 1999' with the mandate to cònsolidate the government's
capital spending and to provide strategic direction in developing public-private
P¥h1ersrups that promote greater investmeJ;lt in Ontario's infrastructure. Together
with private and broader public sector partners, SuperBuild is expected to provide $20
billion in capital investment over five years. The replacement medical equipment .
strategy, developed as a cOllaborative effort between the Ministry of Health and
Long~Tenn Care (MOHLTC) and SuperBuild, complements the goveinment's
broader capital investment strategy for health infrastructure by targeting this one-time
fi.mding toward replacement equipment.
...2
45
7530·4658
1511-01 (99J06}
MAR 15 '01 09:58 FR DIRECTOR'S OFFICE
TO 915195337551
P.03/03
-2-
Warden Duncan J. McPhai1
The administrative detai1s, inchiding tenns and conditions, and sign"back agreement
for this funding win be provided to you short1y in a letter from Mary Kardos Burton,
Exeçutive Director, Hea1tb Care Programs.
Thank you for your participation in this important initiative.
Yours very truly,
.'
1
c: Mark McDona1d, Chief Administrative Offict?
Steve Peters, MPP
46
** TOTAL PAGE.03 **
MAR 16 '01 09:58 FR DIRECTOR'S OFFICE
TO 915196337661
P. 01/03
(W) Ontario
Ministry of Health
And Long-Term Care
Ministère de la Santé
et des Soins de longue dureé
Facsimile
Transmittal
Transmission
du té/écopieur
To Name
Destinataire Nom
Mr. Mark McDonald, Chief Administrative Officer
Warden Duncan J. McPhail
DivIsionlFacility/Braneh/Sectionl
DivisionÆsmblissementIDirectionlSection
County of Elgin
Office Location
Emplacement du bureau
Office Tel. No.
W. de lél. du bureau
FacsImile Tel. No (519) 633-7661
N°. de t"l, du télécopier
Message
lð p'J -k> /LA r~rt.) J /J 4 VIe{
L i"Ad/tA.. -t1ìh----. fJ« {<
o Y\ ((¡ ,fYJ¡,,-14~ ¿r\
f <¿J:-.
From
Expéditeur
Name
Nom
Dennis Brown/Joyce Ng
Ministry of Health and Long-Term Care
Emergency Health Services Branch
5700 Yonge Street, 6th Floor
Toronto ON M2M 4K5
DivisíonlFaciJity/Branch/Sectionl
DivisionlEstablisscmcntIDirec!Ìon/Secrion
Office Loca.tion
Emplacement du bureau
OffieeTel. No. (416) 327-7898
W. deté!. du bureau (416) 327-7899
Facsimile Tel. No.
N". de ¡tl. du tél6copier
(416) 327-7911
No. of Fag os including this shcC!
Nombre de pages y compris-callc-ci
Time senti
Heure d'envoi
Dale Senti
Date d' envoi
Bell
__._~ ~fj
.,d·"~
w ~
March 12,2001
CAO - Elgin County
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
MAR ! 5 2001
(;OUNT"
--,~ "'~-' :"';~j
c. ;:L\j;jj';j
""'.(,';!,?-,;:-
!~::s
Dear Mark McDonald
In April 2001, Bell Canada will request ftom the Canadian Radio and
Telecommlll1Ïcations Commission ("CRTC" or "Commission") authorization to withdraw
the Bell Neutral Answer Service ( BNAS ).
All existing Agreements will be honored to the expiration of their current term. An Early
Tennination Offer will be proposed for customers who, knowing Bell Canada's plans,
wish to terminate existing Agreements prior to the termination date specified in their
Agreements. This will, if approved by the CRTC, allow these customers, if they wish, to
terminate their Agreements prior to the existing 2 year period without penalty. Sufficient
notice to accommodate network rearrangements will be required
For Agreements which reach their expiration date following Bell Canada's filing of its
application but prior to the effective date of the Commission's approval of the application,
Bell Canada will extend delivery ofBNAS service on a month-to-month basis until a date
three months following the effective date of the Commission's decision. This will provide
customers the flexibility to pursue alternatives following contract expiration.
In summary, the Filing will seek the CRTC's approval to:
A) cease offering new BNAS Agreements as of the effective date of the
Commission's approval;
B) cease renewing existing Agreements as their contract periods end;
C) extend the provision of the service on a month-to-month basis for any
Agreements which terminate prior to the effective date of the Commission's
approval;
D) offer Early Tennination Option to existing customers.
Your Bell Canada 9-1-1 Service Manager, Pat Jacobi, will be contacting you in the
coming days to discuss any questions you may have. Should you wish to contact Pat
Jacobi earlier, please call 888-672-5333.
Sincerely,
~~~
Phil Ch~d
General Manager
Emergency Services (9-1-1)
Floor 13NE
110 O'Connor Street
Ottawa, Ontario KIP !HI
Tel No. (613)785-5975
Fax No. (613)785-5627
48
Questions & Answers:
Q: I just renewed my BNAS Agreement Jan 2001. Does this mean you want to
discontinue my BNAS service in April 2001 ?
A: Absolutely not. Bell will honor all existing Agreements to their existing termination
dates. In your case, Bell will continue to provide BNAS until Jan 2003 as already agreed.
If you should wish to terminate earlier, Bell is requesting CRTC approval to offer an
Early Termination Option that will allow you to move to your new supplier, without
penalty, prior to your existing termination date. This would be subject to sufficient notice
to acconunodate the required network rearrangements.
Q: I just renewed my BNAS AgreementJan 2001 and it comes up for renewal Jan 2003.
If! [md a new supplier in Feb 2002, can I move to them in Feb 2002?
A: Bell plans to include in the Filing package, a request to the CRTC to approve an Early
Termination Option that will allow you to move to your new supplier, without penalty,
prior to your existing termination date. This would be subject to sufficient notice to
accommodate the required network rearrangements.
Q: Can you tell me who else is in business, what they charge, and how reliable they are?
A: Since there are multiple vendors of similar services in the market, Bell cannot
comment or make recommendations.
49
Employment Services Elgin
451 Talbot Street
St.;[]~ünias, Ontario
N5PICl '
MAR I 2 .2001
08 March 2001
Duncan McPhail, Warden
County of Elgin
450 Sunset Drive,
St.Thomas, Ontario
N5R SVI
Dear Mr. McPhail,
We are pleased to announce the relocation of Employment Services Elgin. Effective 26
March 2001, Employment Services Elgin will be relocated to 408 Talbot Street,
St.Thomas (south-east comer of Talbot and Hincks Streets). Employment Services Elgin
is a partnership of agencies who provide employment related services to the residents of
St.Thomas and Elgin County. The agencies include Human Resources Development
Canada, ElginlSt.Thomas Youth Employment Counselling Centre, Fanshawe College,
Elgin AssoCiation for Community Living and the YWCA ofSt.Thomas-Elgin.
Employment Services Elgin will be joining the existing agencies located at 400-408
Talbot Street; Elgin Association for Community Living (Head Office), Elgin St.Thomas
United Way Services, Bereavement Resource Counil of Elgin and the Multiple Sclerosis
Society. This extended partnership will add to the "one stop" service concept that has
been developed at Employment Services Elgin and will assist us in the provision of more
streamlined, comprehensive services to our clients.
Please feel free to drop in to our new location at any time during our business hours,
(8:30 a.m. to 4:00 p.m.) to familiarize yourselves with the variety of services that we
provide to our community.
Sincerely,
~~
Catherine Upfold
Cax.~ Gvor~
Cathy Grondin
50
·
LONG POINT REGION CONSERVATION AUTHORITY
R,R,#3· Simcoe· Ontario· N3Y 4K2 . Tel: (519) 428-4623· Fax: (519) 428-1520
MAR 2) 2001
March 6, 2001
TO CLERKS OF ALL LPRCA WATERSHED MUNICIPALITIES
Please find enclosed a copy of the 2000 Annual Report of the Long Point Region
Conservation Authority. We hope that you will find this report to be an interesting and
informative outline of the activities of the Authority during 2000.
We are proud of our accomplishments over the past year and look forward to working
together with our watershed partners in striving to improve watershed management in
the future.
I encourage you to review the report and forward any questions or comments you may
have to LPRCA members or staff. In particular, should you wish to schedule a
presentation to your council, please contact Jim Oliver, General Manager, by phone or
by email at..joliver@lprca.on.ca... If you need additional copies of our Annual Report,
please give me a call.
Sincerely,
jb~W~
Janice Robertson
Supervisor of Community Relations
51
e
,
A member of the ConseNation Ontario Network
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Elgin's County Fair For Over 150 Years
SecretarylManager's Office
Phone: 519-773-3445
Fax: 519-773-7342
P.O. Box 192
Aylmer, ON
N5H 2R9
County ofElgin,
450 Sunset Drive,
S1. Thomas, ON,
N5R 5Vl,
MAR 9 2001
March 6, 2001.
Attention: County Council
On behalf of the Aylmer Fair Board, I would like to thank you for the grant for support of the
154th Aylmer Fair. This grant money is very important to the success (and survival) of the
Aylmer Fair, and we very much appreciate the help and involvement of the County.
The history and tradition of the Aylmer Fair is important to our area, and to promoting the
industry of agriculture here. Thank you for being a part of this tradition.
We are looking forward to another great year, as we prepare for the 155th Aylmer Fair.
See you at the Fair!
Sincerely,
ß/~- t;;:7/'(éa£-.
Barb MCC~ '
Secretary/Manager.
52
Room 331
Main Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A4
lIÆ
~
Ontario
Constituency Office:
542 Talbot Street
Sf. Thomas, Ontario
N5P 1 C4
Tel: (416)325-7250
Fax: (416)325-7262
Email: steve_peters-mpp
@ontla.ola.org
STEVE PETERS, M.P.P.
ELGIN - MIDDLESEX - LONDON
Tel: (519) 631-0666
Fax: (519) 631-9478
Toll Free: 1-800-265-7638
E-mail: steve_peters-mpp-co
@ontla.ola.org
March 01,2001
"
Warden Duncan McPhail
The County ofElgin
450 Snnset Drive
Sf. Thomas, ON.
N5R 5V I
MAR 9 2001
>, ""'~\1.<'
[.__ ",n'
~&,{,,<"~"~
Dear Warden McPhail:
Please find enclosed a package containing information on Molson Canada's 2001 Local
Heroes program. I felt your community might be interested in a program that helps
maintain, refurbish or upgrade sports and recreational facilities.
Since its inception in 1998 the Local Heroes program has funded over 1,000 projects and
awarded more than $2-million across Canada. With funding often in short supply these
days, this could prove beneficial in helping to complete a variety of projects. In addition,
it sounds like an interesting concept to promote "Local Heroes" that every community
has.
I hope the material proves to be useful with your endeavours.
Sincerely,
~~
Steve Peters, M.P.P.
Elgin-Middlesex-London
53
~Qb~Q~!~
February 21, 2001
Molson Canada
OntariolWest Region
1PŒCíE~VrE1D
Dear Mr. Peters:
;.i;"",
I am writing to share with you the details of Molson Canada's 200 -I:..ÐE:a~Hef
program and request your assistance in promoting the program among your
constituents.
Established in 1998, the Local Heroes program assists Canadians in
maintaining, refurbishing or upgrading sports and recreational facilities within
their neighbourhoods. We provide funding and supplies, and community
volunteers provide the work force to complete projects such as restoring hiking
trails, repairing hockey facilities or upgrading baseball diamonds. Completed
projects must be freely available to all members of the community.
To date, Local Heroes has funded over 1,000 projects and awarded more than
$2 million across Canada. With 2001 designated as the International Year of
Volunteers, we hope to make this year's campaign our most successful ever.
We would appreciate if you would assist us in promoting Local Heroes by
displaying the enclosed flyers and brochures in your constituency office window,
and spreading the word among the residents in your community.
The application deadline for this year's Local Heroes program is March 30, and
successful applications will be announced at the end of April. I will notify you
about the projects that are occurring in your community in hopes that you will jOin
with us in recognizing and celebrating your own Local Heroes.
On behalf of Molson Canada, I would like to thank you in advance for your
support of this year's Local Heroes initiative. If you have any questions or require
additional flyers and brochures, please contact our customer service line at
1-800-MOLSON-1, or call Erik Hemphill directly at (416) 733-5439
Yours sincerely,
~_.
---.",.
Ferg Devins
Director, Corporate Affairs
Molson Canada
54
A PARTNERSHIP OF MOLSON INC. AND CARLING O'KEEFE BREWERIES OF CANADA LIMITED.
3*4 *M
LOCAL
HEROES
Leave Your
Mark
Do you have a great idea that will
make a difference to recreational
facilities in your community?
Whether it's installing basketball
nets in an unused parking lot,
replacing rink boards for an out-
door hockey rink or extending
fencing to a baseball field, etc.
Molson wants to be there to help
you out!
The Molson Canada Local
Heroes Program can help you
make it happen!
Local Heroes is a community-
based program where Molson pro-
vides funding to individuals of legal drink-
ing age to repair, revamp or revitalize existing
recreational facilities in the community.
So bring us your ideas. Molson
Canada Local Heroes program can help
you make it happen!
Want more information? Call us at
I-BOO-MOLSON I
Visit www.molson.com to learn more about Local Heroes
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LERNER
-<'5=-
ASS n C I A r I S
lU
.
~ ROYAL BANK
~. FINANCIAL GROUP'
~
-
Qrbt london
]'rtt þrts$
Friday, April 6, 2001
Thank you for joining us in a project aimed at raising ten million dollars to create an endowment
fund that will generate a legacy of one million dollars a year for genetic research. The funds
will be used for research into various genetic disorders such as over 50 forms of neuromuscular
diseases. Every dollar raised is matched dollar for dollar by the Canadian Institutes of Health
Research (formerly the Medical Research Council of Canada)!!
Below are instructions with respect to the collection of donations:
·
we are requesting that everyone donate $2.00 or more to dress casually, dress formally,
wear wacky hats etc.
a receipt chart has been provided for those donating $10 or more. Please complete the
chart fully listing the donor's name, home address with postal code and the amount of
the donation
in order to facilitate the delivery of the funds to the Jesse's Journey office in a safe
manner, please issue a firm cheque payable to "Jesse's Journey" for all cash donations
if the firm is making a donation or matching the donations of its employees, please
ensure that the firm's name is noted on the receipt chart with the amount of the donation
mail all donations, together with receipt chart, to:
·
·
·
·
Jesse's Journey - A Father's Tribute
P.O. Box 5099
London ON N6A 4M8
· if possible, please mail your donations to the above-noted address within one month of
the casual day in order that we can report to you on the success of casual day in a
timely manner.
If you have any questions, please call Elizabeth Kain of Lerner & Associates at:
London:
Toll Free:
E-mail:
(519) 672-6402 ext 400
1 (800) 263-5583 ext 400
ekain@lerner.ca
55
THANK YOU FOR JOINING US. TOGETHER WE CAN MAKE THE DIFFERENCE!
DRArSING
DAY
FOR peade'.t~_
Friday, April G, 2001
AL TERNA TIVES TO DRESSING CASUALLY
Below are some ideas of businesses that participated in the April 7, 2000 fundraiser for Jesse's
Journey. Pick one of these ideas or come up with an original idea of your own to put the FUN
into fund raising for a very worthy cause.
·
A sports day held at ToyotaTown
A very crazy hat day held by Canada Trust
A golf putting contest held in the hallway of Sifton Properties
Gate Collection at Ford Motor Company of Canada/CAW Local 1520
A special lunch of Chinese Food at Integrated Engineering. Employees contributed to the
lunch with all proceeds going to Jesse's Journey
The Thames Valley School Board dressed in red and white, the Journey colours, to show
their. support. One. school sold strips oftape for 50 cents and at a designated time, the
students were allowed to tape the principal and several teachers to the wall. At another
school, prizes $uch as chocolate bars were awarded in each class to the students "Best
Dressed in Red"
A school with the London and Area Catholic School Board put on a performance in which
all students participated.
A silent auction was held at Perth Care for Kids
Chapte,.;; and Nerds-on-Site held formal days
Children dressed in their P.J.'s at Crouch Community Co-Op Day Care
Bake Sale at Lockyer Spence
Waldo's, Domino's, Treats and the Owen Sound A & W raised funds in their own unique
ways
·
·
·
·
·
·
·
·
·
·
·
PLEASE JOIN US IN PUTTING THE FUN INTO FUNDRAISING AND MAKING FRIDAY,
APRIL G, 2001 A GREA T DAY FOR GENETIC RESEARCH
· Please note that raffles are not encouraged as according to Municipal By-law a license must
be obtained by the charity which has not been obtained for FUNdraising Friday
LERNER
-~-
ASS Bel A ¡ I S
llf
II)
~I
QIbt lonòon
]frtt ,press
~ ROYAL BANK
~. FINANCIAL GROUP'
56
We already have over 1,000 organizations, businesses, & schools
signed up to have FUN while raising funds for Jesse's Journey!
John Davidson will be visiting schools in the counties of Elgin, ,-:0 U r
Middlesex, and Oxford during the week of April 2. On Friday, John I ~
will visit schools in London.
~ ~~II~ t FUNdraising Friday participants are invited to attend the Closing
I Ceremonies and Jesse's 21st Birthday Party that will be held at
the London Delta Armouries from 5-7pm. RSVP 645-8855 ext. 223
~ ~ÆmOOI~ VoIo"tee", "'. 5po"so", w;n be ÆCO!I";". throoghout eve";"g.
r~m~ i~~~
Check out the various promotions enclosed on flyers in this kit.
Rear ~~ UutaverLJI' ede---, ~:i...t~.~....,
~'~ek~ ueøu .,
C",I"rcn"h . He t r ·_,Y,c;~o~
FUM~ ~"
I \ller
loforrnatioø
· Watch for TV, Radio, ~nd Newspaper ads for more details
· Check out our web site: www.jessesjourney.homestead.com
· Contact FF Chair - John Reinhardt Phone: 645-8855 ext 223,
Fax: 645-2242 or Email: fundraisingfriday@hotmail.com
· Register with Liz Kain at Lerner and Associates 672-6402
x400 or 800-263-5583 or Email ekain@lemer.ca
· Send donations to Jesse's Journey office, PO Box 5099,
London, ON N6A 4M8
Attention Employers: Want to reward staff members for their generous
participation? Call Sue Hardy at the YMCA -YWCA of London (667-3300)
for free 'one day passes to the Y'to recognize a job well done.
LERNER
-<3=-
ASS 0 C I A TIS
UI
ED
~
--
~ ROYAL BANK
~. FINANCIAL GROUP'
ffi"bt london
]frtt ,press
Bear Creek
¡SIN sºo~~tS~~~R~Y
...................... ..
·
·
0;; .-., ., 4-""'" 01. '''-'._,~ ......-.,;, C""'~'¡, "'''''-';f'Q-'c-~,.,,~ """-'~'ó""-""'.f:.'-"'--'<.';,..- ""~'ó' .... "0';-"" '-0;, ..,. f'>
·
Bear Creek Golf Club supports
FUNdraising Friday for Jesse's Journey!
."\ During May 2001, when you phone Bear Creek
0';,
and make a reservation for lunch or dinner,
Bear Creek will donate $1.00 per person to
Jesse's Journey. This offer also applies to your "
business' catering needs. ~:
When making your reservation, mention: "
FUNdraising Friday for Jesse's Journey. "'
Take advantage of this offer as many times as ~:
possible with as many people as possible! "
"
70
·
·
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.¡;
.}
'if .:; -~ ~:; 0," '!; "g 'ô "0 0: 0,% 0; _ ",' ,¡; 0; .; og 0' <~ '. '.'X'.",c..:..'<"Q_,-,-,_._og .,..,-c~: ._og......".-'';".,,-'5; 'à'
571 Metcalfe Street East, Strathroy
245-5112
(PLEASE POST AND MAKE AS MANY COPIES AS YOU NEED!)
FOR
· . . . . . . . . . . .
·
·
·
·
·
.
.
SUPPORTS JESSE'S JOURNEY
..... .
"
.
""'.".
\,.
5%
of the proceeds of all sales on
Tuesday, April 10, 2001 (Jesse's Birthday),
will go directly to Jesse's Journey.
Phone any of the 5 London locations of
Domino's Pizza
To take advantage of this special offer!
100 Wharncliffe Road South(at Euclid)
673-6600
647 Wellington Road South(at Wilkins)
686-6700
1290 Byron Baseline Road(at Boler)
471-3030
1548 Dundas Street(at First)
453-6460
1673 Richmond Street North(at Fanshawe)
672-3030
(PLEASE POST AND MAKE AS MANY COPIES AS YOU NEED!)
r
FOR ed4ea p~.
10°
',"',,",,' .'---.F-'ò-~·'~_'~"-"~'~'~'~"~" .__..,~"Q.,,,,,.~,~__~
·
·
·
·
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·
· . . . . . . . . . . .
·
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Little Beaver
Restaurant
SUPPORTS JESSE'S JOURNEY
...... .
...... 'W
"'-
to
i',
¿';
..
þ
¡tt e eaver estauran
9930 Glendon Road, KOMOKA
471-1200
(PLEASE POST AND MAKE AS MANY COPIES AS YOU NEED!)
-.
Little Beaver Restaurant
will donate 10% oftheir receipts on
Wednesday, April 4, 2001 to
FUNdraising Friday for ~ ~ ~!
Bring the whole family out to Komoka for
breakfast, lunch, or supper on Wed. April 4, --
and support Jesse's Journey as you enjoy the "
..
finest "home-cooked" meals in south-western
;,
Ontario. Wednesday specials include
Roast Beef, Country Sausage, Spagetti, and "
Chicken on a Bun.
d';
,---',"...'~ 0; c··--·'o'
..
"i - _0 ,·~c·_··"g,·········o,~"""_",,,?...._og vo"...___'§ ,-2 _ _0_' ," ., "
FOR
·
·
·
·
·
·
· . . . . . . . . . . .
·
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Talbot Centre
140 Fullerton St.W.
London, Ontario
645-1172
ISING SUPPORTS .JESSE'S .JOURNEY
..... .
....... ..
$3.99 I delicious dozen!
ALL Proceeds to Jesse's Journey!
~-----------------------------------.
I
Name: Phone: I
I
I
I
Kind
Chocolate Chip
Oatmeal
Oatmeal Raisin
Oatmeal Choc. Chip
Quantitv
doz
doz
doz
-doz
Price
@$3.99
@$3.99
@$3.99
@$3.99
Make as many copies of this Order Form as
needed, and bring to Treats - Talbot Centre,
or Phone by 4pm, Wednesday, April 4, 200t!
645-1172
-----------------------------------
PLEASE POST, and make as many copies as you need!
FOR·
·
·
·
·
·
·
·
. . . . . . . . . . . .
J'
¡J~
/. ~
;' ,>
~
SUPPORTS JESSE'S JOURNEY
......" ..
~ . . .. . .. . .. .. . ..
<~ --"'~--C~'o -.-,.'0 -o,O----C~,~,O --"'0 -0'0 ----;,'0-0'. -0':, -J'o 0"-----;''0 --;'<;-----;¡'o ----;,,;, ~~ --;,.', -g,-
~,
~;
,
Waldo's supports FUNdraisin9 Friday for .'
Jesse's Journey for two months!
During April and May 2001, when you phone ,.
t,
Waldo's and make a reservation for lunch or ,
dinner, Waldo's will donate $2.00 per person "
" to Jesse's Journey. This offer also applies to
your business' catering needs. ,.
When making your reservation, mention: I'
FUNdraisin9 Friday for Jesse's Journey. "
Take advantage of this offer as many times as ::
possible with as many people as possible! "
"
'0
~';
0,
,
. ..,?:t .~.-=?g __::?,o _.J'; --c;Q,~ __.....,0,0 ···---'?g----,c:'; '<f------,,'?; ___,:.;-; ·,...,···cOo' --'?i "f" ~_7_0;: ___··__5',° _ ?;; ""'''''''.'.''00 ..____.?¿; "::0' --.::~ff,.----c_'¿;
.J
ø ~. L.ø Œ).... ~, NI?
215 Piccadilly Street, London
433-6161
(PLEASE POST AND MAKE AS MANY COPIES AS YOU NEED!)
The Little Red
IDAY
FOR ~4 p~. I
·
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· . . . . . . . . . . .
·
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SUPPORTS JESSE'S JOURNEY
....... .
..... ..
The Little Red Roaster in the
Covent Garden Market and at
138 Wortley Road will donate
25 ¢
from every cup of coffee on
FUN draising Friday, April 6.
The Little Red
Roaster
Covent Garden Market, 645-7188
138 Wortley Road, 858-1672
PLEASE POST, and make as many copies as you need!
t"lease t"nn1
SAMPLE:
John Brick 231 Huntington Drive Toronto M6H 1 M2 (416) 588-9234 $25.00
,
POSTAL
CODE
AMT OF
RECEIPT
E ADDRESS
CITY
TELEPHONE #
OFFICE NAME
OFFICE ADDRESS
CONTACT PERSON
TELEPHONE NUMBER
**Receipts provided for donations of $10 or more
FUNDRAISING FRIDA Y for JESSE'S JOURNEY
FRIDA Y, APRIL 6, 2001
ELGIN COUNTY PLOWMEN'S ASSOCIATION
MAR 19 2001
March 16, 2001
Dear Council:
Elgin County Plowmen'sAssociation had hoped to host the IPM in
2005 but after trying in so many ways to get people that might
head up this venture, no one has ~ome forth.
We've asked different commodity groups and individuals and asked
those who were involved in 1985 to no avail and unless you can
get key people to spearhead this LPM bid, there is no way we
i
canhost an event of this magnatude.
I
One last appeal is going out to the papers this week and if no
replies come forth, we are dropping the idea for now. Maybe
sometime in the future it can be done.
Elgin County Plowmen's Association really feel bad as we had your
support money-wise but without the key people who can get out and
get corporate sponsors
and have the experise in dealing with all
governments it's no use trying at this time.
Thank you for your interest & support.
Sincerely,
Allen Millman, Pres.
Ralph Millman, OPA director for Elgin
Shirley Bechard, Sec-Treas.
,
~'
57
Minister of Agriculture,
Food and Rural Affairs
lei
Ministre de l'Agriculture,
de l'Alimentation
et des Affaires rurales
Ontario
Queen's Park, Ontario
M5S 183
Warden Duncan McPhail
The County of Elgin
420 Sunset Drive
St. Thomas, ON N5R 5Vl
M.~R 19 2001
Dear Warden McPhail:
I am writing to offer you some information and to encourage your municipality to spread
the word to your constituents about one of the ministry's exciting agriculture and rural
development programs.
As you may know, the Healthy Futures for Ontario Agriculture program was launched in
December, 1999. It is designed to encourage partnerships throughout the agri-food industry
and in rural areas to carry out projects that will enhance the quality and safety of the food
supply, safeguard rural water quality and quantity and increase access to domestic and
global markets. Government funding is available for up to 50 per cent of project costs in
most cases, and up to 70 per cent in special circumstances, with the balance of costs to be
met by project partners.
Healthy Futures is helping to ensure that our dynamic agri-food industry continues to
generate jobs and economic growth, maintain the safety and quality of our food production
system, and safeguard the environment on which it depends. I'm pleased to report that as
of December, 2000, the Ontario government had invested $7.3 million in 24 projects. But
this is only a portion of the story. What's really exciting, is that, with private sector
investments, the total is $48.1 million.
Your constituents of your municipality can benefit from this program. I have enclosed a
package of material that explains Healthy Futures and describes how and where to apply for
funding.
.../2
58
- 2-
As the new Minister for the Ontario Ministry of Agriculture, Food and Rural Affairs, I
invite you to join with me in building a brighter future in rural Ontario.
Sincerely,
Enclosure
59
03/18/2001 08:58pm From:SRPD Page 001 of 002
FAX sent with evaluation version of FaxMail Network for Windows n9.15.01
Rural Municipal Workshop Series:
Rural Planning and Nutrient Management: Issues and
Approaches
Attention: Clerk and/or CAO
lhe Universily of Gu.elph School of Rural PlaIll1ing ami Development and !he OntéJrio
Ministry of Agriculture, Food and Rural Affairs are working in partnership to present a
series of workshops to sharc information and promote discu.ssion conccrning rural
planning and nutrient management issues. These workshops are specifically oriented
towards municipal cOlilleillors, ol1ìcials, and plaIll1ers. Workshop participants will
participate in interactive exercises and discussions. Please tOJWard notice ofthis
workshop serics to cOlIDcilors and planncrs in your murlieipalily.
60
03/18/2001 08:58pm From:SRPD
Page 002 of 002
Rural Municipal Workshop Series:
Rural Planning and Nutrient Management: Issues and Approaches
The. University of G\Jelph School of Rum! Planning and Development and the Onl'U'io Ministry of Agriculture, Food and
R\H'sl Affairs are working in partnership to present a series of workmops to share information and promote discussion
concerning !\Jral planning Md nutrient management iss\,es These work mops are speciiically oriented towards municipal
councillors, oiìlcials, Md planners Workshop participants will participate in interactive exercises and discussions
All workshops are from 9:30 - 4:00 (Registration begins at 9:00)
March 23 & Apr; I 20
Ministry of Agriculture, Food and Rum! Afïairs,
Conference Centre 1 Stone Road West, G\Jelph ON
Conference Room 3
Mmch 2 & April 6
Ramada Inn & Conference Centre
71G Gordon Street. Guelph, ON
Conference Rooms ND
April 27
The Arboretum Centre
The University of G\Jelph
Guelph,ON
Guelph Locations:
liMe I
March 23, 2001
Morl1in~
I Arternooll I I ,00:~,ti( 1l I <:hecl( Here to I
Guelph Re~ister
Planning Livestock & Agricult\H'e ONlAI'RA
- ExistiI1i' Fra.rnewOlk
(~()mpOnl.ï't¡.; ora Nutrient Kamad<J l11n ,
tv1;¡n;!gc111L.ïlt 1)1,111
Farming & Food Production 0NlAI'R.'\.
Protection Act
<:onilld Rcsolutí()11 Arboretum I
O..'1,ln::
Apr; I 6, 20Dl
Rural Context Planning &
Agriculture in Rum! Areas
)I.mning'l'ools
April 20, 2001
April 27. 200l
Role of Agriculture in the
Local Communitv
Ikal;ng with the 1'"I1I;e,
Mcdit¡ & )ublic Consult;Jtion
[London Locati~n: Ministry of Transportation Garage Board Room 707 Exeter Road, Lïondon, ON
Date I Mornin" [ Afternoon Check Here to Re"Îster I
I MaTt;h :;0, 2()[)] 1)lanning'rools I (:asc StLl(lics & I¡ ,lnning I )ocumcnts I
What is the Cost for the Day?
he Ccc is $~() 00 pt.T participant pt."T day, payable by cheque to the lJnivl..T$ity or Chl';lph
Inc.;)uclcs rcl'resh1l11..ï1ts ,mcllunch
How to Register?
To register please fax this form to the University of Guelph School of Rural Planning and Development (519) 7G7-1692
On the form please indicate which workmop(s) you wish to attend. We will contact you to confirm registration Questions
regarding the work mops may be directed to Wayne Caldwell (519) 824-4120 ext. 6420, David Cooper (519) 82G-3117, or
Sylvia Summers (519) 824-4120 exl. 3173 or by emillling $\,mmerss{fguoguelph.ca Payment is by cheque only Md will be
collect.ed at. the door Please mske cheques payable to the University of Guelph
Registrant Information
Nallle(,)
Organiz..<:ttion
N\Jmber of Attendants
Fsx#
Phone NU1l1hL.T
¡";mail
Attcnwmts with )ictmy Restrictions )¡C;¡Sc Spcci!')'
Note: space for each workshop is limited to the first 25 registrants
-RSVP at least 1 week prior to each workshop-
61