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November 13, 2001 Agenda ORDERS OF THE DA Y FOR TUESDAY, NOVEMBER 13TH, 2001 AT 9:00 A.M. PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - meeting held on October 23, 2001 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS 1 Employee Long Service Recognition (ATTACHED) 5th Motion to Move Into "Committee Of The Whole Council" 2-33 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence - see attached 34-37 i) Items for Consideration 38-87 ii) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1 ) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items - 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 88 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED November 16, 2001 Annual Southwestern Municipal Council - AMO. Best Western. Lamplighter Inn, London, Ontario EMPLOYEE RECOGNITION - NOVEMBER 13. 2001 COUNCIL MEETING LIBRARY SERVICES Jim Welch 15 years (full-time) Library (Main Branch) Bonnie Barons 15 years (part-time) Library Jean Bircham 15 years (part-time) Library (Main Branch) Maria McLellan 15 years (part-time) Library Sharon Podeszwa 15 years (part-time) Library HOMES Wayne Mifflin 25 years (full-time) Elgin Manor Sonia Beavers 20 years (full-time) Terrace Lodge Helena Kyle 20 years (full-time) Elgin Manor Douglas Pearce 10 years (full-time) Elgin Manor Debbie Petrushevsky 10 years (full-time) Bobier Villa Carletta Slaght 10 years (full-time) Terrace Lodge Nancy Hunter 20 years (part-time) Bobier Villa Rhonda Rieger 20 years (part-time) Elgin Manor Georgina Ousterhout 15 years (part-time) Terrace Lodge Carol Boyle 10 years (part-time) Elgin Manor 1 HOMES AND SENIORS SERVICES BOBIER VILLA Hunter __ (20 Years of Service Nancy Hunter commenced employment with the Home on August 31st, 1981 as a part-time Registered Practical Nurse. Twelve years later, on May 31, 1993 Nancy accepted a new position with the Home as Activities Director. Nancy has been and continues to be a valued member of our staff at Bobier Villa as she organizes and implements various programs for our residents' enjoyment and entertainment. In addition to this, Nancy is also instrumental in providing countless crafty ideas providing many hours of creativity for our residents as well as numerous other programs benefiting residents, staff, volunteers, etc. In recognition we wish to thank you Nancy and congratulate you on 20 years of service with the Home Nanc 10 Years of Service Debra joined the staff of the Home on Dec. 9th, 1991 in the position of a part-time Health Care Aide. A year and a half later on May 22nd, 1993 Debra accepted the position of Registered Practical Nurse and fulfilled her duties in this field on a part-time basis for 7 years at which time she commenced full-time duties as a Health Care Aide on July 2ih, 2000. Debra is a valued employee who continues to perform her duties as a Health Care Aide today at Bobier Villa. We wish to recognize and congratulate you Debra on 10 years of service Debra Petrushevsk ELGIN MANOR Wavne Mifflin - 25 Years of Service Wayne began his full time service at Elgin Manor in the maintenance department July 19, 1976. During the past few years, Wayne has been working as maintenance person for the County Administration Building, as well as Elgin Manor. Rhonda Rieaer - 20 Years of Service Rhonda began part time in the dietary department September 16, 1981. Rhonda moved to the Housekeeping/Laundry departments December 6, 1982, then back to part time Dietary July 5, 1990. In September 1990, Rhonda returned part time to the Housekeeping/ Laundry department where she is presently. e- 20 Years of Service Helena began her part time employment in the dietary department December 22, 1981, then went to full time October 29, 1983. On November 25, 1991, Helena changed to the Housekeeping/Laundry department, then. Helena then became a Health Care Aide and moved to the Nursing department as a full time Health Care Aide on May 10, 1997. Helena K CAROL BOYLE -10 Years of Service Carol began her employment at Elgin Manor October 31, 1991 as a part time Health Care Aide and on July 12, 2001 Carol went tö full time Health Care Aide DOUG PEARCE-10 Years of Service Doug began his employment at Elgin Manor October 31, 1991 as a part time Health Care Aide. On April 16, 1997 Doug was laid off at Elgin Manor. He then worked part time at Bobier Villa from August 14, 1997 to March 11, 1998. Doug then was reinstated part time to work at Elgin Manor March 12, 1998. Doug was then offered a full time position at Elgin Manor September 28, 1998 and remains in this capacity. TERRACE LODGE transferred to time Health 10 Years of Service Carletta started as a part time Health Care Aide December 2, 1991 Carletta temporary full time Health Care Aide on December 5, 1999 and became a ful Care Aide on June 3, 1999. Carletta Slaaht 1986 and became a inaQusterhout - 10 Years of Service Georgina started as a temporary part time hairdresser on July 9, permanent part time hairdresser on November 12, 1987 Geor, Sonia Beavers -10 Years of Service Sonia started at Terrace Lodge as a clerk on July 2, 1981. Sonia transferred to Resident Co-Ordinator on May 5, 1988, and then transferred to Administrative Officer on September 23, 1999. COUNTY COUNCIL PRESENTATIONS ELGIN COUNTY LIBRARY NOVEMBER 13, 2001 JIM WELCH Jim Welch has fifteen (15) years of full-time employment with the County of Elgin. Jim began working part-time for Library Services on November 21,1984 as the Library Delivery Person. On September 11, 1986, Jim became the Library full-time Driver/Maintenance Person. Jim has recently announced his retirement as of December 3lstthis year. Congratulations to Jim for fifteen (IS) years of full-time service with the County of Elgin and congratulations on your retirement. BONNIE BARONS Bonnie Barons has fifteen (15) years of part-time service with the County of Elgin. Bonnie began working at the Aylmer Old Town Hall Library on August II, 1986 as a Library Assistant. Congratulations to Bonnie for fifteen (IS) years of part-time employment with the County of Elgin. JEAN BIRCHAM Jean Bircham has fifteen (15) years of part-time employment with the County of Elgin. Jean commenced working at the Aylmer Library on September 2, 1986 as a Library Assistant. On December 5,1988, Jean successfully applied for the position of Local History Research Person in the Main Office. Congratulations to Jean for fifteen (15) years of part-time employment with the County of Elgin. MARIA McLELLAN Maria McLellan has fifteen (15) years of part-time service with the County of Elgin. Maria began working at the Belmont Library as a Library Assistant on July 7, 1986. Congratulations to Maria for fifteen (IS) years of part-time service with the County of Elgin. SHARON PODESZW A Sharon Podeszwa has fifteen (15) years of part-time service with the County of Elgin. Sharon started working at the Belmont Library as a Library Assistant on July 15, 1986. Congratulations to Sharon for fifteen (15) years of part-time employment with the County of Elgin. REPORTS OF COUNCIL AND STAFF November 13th, 2001 Councillor/Committee Reports 3 G. Murray Silcox, Chairman, Land Division Committee (ATTACHED) Staff Reports - (ATTACHED) Paae # 4 Manager of Engineering Services - Township of Malahide - Assumption of Roadways 7 Manager of Engineering Services - Railroad Ties - Update 8 Manager of Engineering Services - Intersection Agreement - Southdale Line (County Road #57) and Fairview Avenue (County Road #22) 19 Technical Services Officer - Emergency Detour Route Signage Update 23 Technical Services Officer - Lyons Intersection Control Beacon 24 Technical Services Officer - Plank Road Reconstruction in Straffordville and Eden 26 Director of Financial Services - Municipal Performance MeasLires 28 Director of Financial Services - Elgin County Pioneer Museum Artefacts 30 Human Resources Officer - Schedule 2 Administration Fee Increase 32 Chief Administrative Officer - Health Unit Request for Sublease (Friday Faxed Warden and Councillors Rock and Stewart - Warden's Banquet Reports) Councillor Crevits - St. Thomas-Elgin Tourist Association Annual Report Technical Services Officer - Lakeshore Erosion Work Quotation, County Road 42 :¿ LAND DIVISION COMMITTEE REPORT November 13th Meeting, 2001 To the Warden and Members of the Elgin County Council, The Land Division Committee reports as follows: LAND SEVERANCES NOVEMBER 1, 2000 TO OCTOBER 31,2001 G.C. N.G E.L. N.L. S.D ReI. Ease. Def. R.OW. or Lease Tabled - - AYLMER 3 - - 3 - - - 1 BA YHAM 16 4 2 6 3 3 2 2 CENTRAL ELGIN 29 2 6 12 . 10 1 2 DUTTONIDUNWICH 13 . 1 6 6 - - 1 MALAHIDE 19 2 2 15 - - 2 . SOUTHWOLD 4 1 1 3 - - - 1 WEST ELGIN 10 1 - 2 5 3 - 1 - - TOTAL (112) 94 10 12 47 14 16 5 8 G.C. - Granted Conditionally ReI. Retirement Lot N.G. - Not Granted Ease. Easement E.L. - Existing Lot R.OW Right of Way N.L. - New Lot Lease Lease S.D. . Surplus Dwelling Def. or Tab. Deferred or Tabled Number of Hearings - Full Days - 8 - Half Days - 3 ALL of which is respectfully submitted '\ 4 - Té la 3 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 12.2001 OCTOBER DATE SUBJECT: TOWNSHIP OF MALAHIDE-ASSUMPTION OF ROADWAYS Introduction The Township of Malahide Council passed a resolution on October 4th requesting the County of Elgin to consider assuming the extension of County Road #47 (Putnam Road) and that in lieu of the County assuming this road the Township of Malahide will assume County Road #49 (Whittaker Road). Discussion The Township of Malahide Council requested the County of Elgin to consider assuming the extension of Putnam Road (County Road #47) from Lyons Line (County Road #48) to Ron McNeil Line (County Road #52). In lieu of the County assuming this road, the Township of Malahide would assume Whittaker Road (County Road #49) from Lyons Line (County Road #48) to Ron McNeil Line (County Road #52). Length ROW Surface type Surface width Shoulder width Platform width Surface thickness Classification mprovements roads: 2.77 kilometers 20 meters Gravel two the comparison of the table lists The following 7.5 meters 1.1 meters 9.7 meters 1 50mm Local 30 meters Asphalt 6.7 meters 3.0 meters 12.7 meters 150 mm Collector None Land purchase Shoulder widening Asphalt resurfacing Capital (MDT> this classification A review of the County of Elgin Roadway Service Standards for roads in 1000) lists two areas of concern: road shoulders widths and lane widths. 2 4 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 12, 2001 SUBJECT: TOWNSHIP OF MALAHIDE - ASSUMPTION OF ROADWAYS There are three items that need to be discussed regarding the transfer of roads between the County of Elgin and the lower tier. Firstly, there is no policy on the assumption of roads. Secondly, would this have a benefit to the County of Elgin transportation system? And lastly, would transfer of these two roads benefit the County of Elgin and the local municipalities? n 1985 a major transfer of roads between the lower tier and the upper tier had taken place. The primary reason for the transfer was to increase the money transferred from the Province of Ontario and the County of Elgin. The County received money not only for maintenance but also capital projects approved by the MTO municipal representatives, therefore, the more roads owned the more money transferred to the County. The system of transferring monies for specific circumstances from the MTO has been discontinued. The first question is does council want a policy for the transfer of roads either from the lower tier or to the lower tier or vise-versa1 There are several factors affecting any potential transfer. These would include road classification (arterial, collector etc). road surface, traffic volumes, service to industries and resorts to name a few. Staff had prepared a report on this issue in the past but the report was discussed at a committee level and did not proceed to Council. The second question is what benefit would this transfer be to the system of Elgin County or the macro view? The assumption of the Township of Malahide Putnam Road requires future capital costs. These costs would consist of land acquisition, shoulder widening, asphalt resurfacing and utility relocation at an estimated cost of $800,000. There are no capital needs on Whittaker Road. The transportation system in this area would not be improved. The third question is the exchange of the two roads or the micro view. Putnam Road is a more direct route to Highway #401. There is a trucking company that cannot use the road in the spring season due to the half load restrictions. This would increase his haul by 12 kilometers per vehicle per day. This "swap" does not improve our system because the existing county road is less than 2 kilometers away There are several local roads in Elgin County that have the same characteristics. One example for a possible exchange is Queens Line from Furnival Road to Graham Road in West Elgin. Another example for a possible swap is Pioneer Line with Shackleton from Currie Road to lona Road in Dutton/ Dunwich and there are many more. Council should keep in mind that we are dealing with a road network or "system" and we should resist the temptation to isolate segments of that system at the expense of the entire transportation network. By definition the County should examine the "big picture" and review the entire rational for local and county roads. As indicated there are several roads that more properly belong to the lower tier and there are others that should rest as a County responsibility. In addition, we should not encourage sporadic changes without examining the County as a whole as this may lead to a disjointed transportation system. It may also lead to requests from local municipalities who may wish to offload roads and Council should be cautiqped not to set a precedent. For example, it is conceivable that the Township of Southwold may request to assume part of County Road #18 near the landfill site to obtain the yearly royalty for that road. However, the entire road should be transferred not just that portion near the landfill. 3 5 Page 3. REPORT TO COUNTY COUNC L - FROM: CLAYTON WATTERS, /Ii ENGINEERING SERVI': . DATE: OCTOBER 12, 2001 SUBJECT: TOWNSHIP OF Mi. !\HIDE - ASSUMPTION OF ROADWAYS r !\NAGER CES Council should also be cautioned that inevitably a Transportation Network Study would lead to more costs for some and less costs for others. There will be winners and losers. Given the uncertain nature of Provincial funding and the possibility of future downloading, Council may wish to leave the road system intact. Conclusion A policy is required to set parameters for future road transfers either to or from the lower tiers. A transportation network study would be part of this process, as this would define what is required. The present road network has had several transformations over the last 40 years. Now is the time to review the system rather than adding additional County Roads that do not necessarily compliment the transportation network. Staff believes that the request from the Municipality of Malahide "to consider assuming the extension of County Road #47 (Putnam Road) and that in lieu of the County assuming this road the Township of Malahide will assume County Road #49 (Whittaker Road) " be considered with the transportation study. the potential impact on local time due to at this interest the best be In a system study may not However budgets. Recommendation That a report on a Transportation Network Study be completed, and That the request from the Township of Malahide Council regarding the County of Elgin to consider assuming the extension of County Road #47 (Putnam Road) and that in lieu of the County assuming this road the Township of Malahide will assume County Road #49 (Whittaker Road) be examined as part of that study. 1 OR the Township of Malahide be received and filed UBMISSION transfer roads from RESPECTFULL Y SUBMITTED Œmv~t-1Wh request to That the 2 MAR CHIEF ADMINISTRATIVE OFFICER 6 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM OCTOBER 23. 2001 DATE SUBJECT: RAILROAD TIES - UPDATE the storage of railroad ties; Council endorsed the Introduction Further to the report to County Council on following recommendation ties "That the County of Elgin notify Canadian National Railway that the storage of used railway from the abandoned railway lines in our community is unacceptable, and also method as soon as ties in an acceptable environmental That CNR dispose of the used railway possible, and also, This information be forwarded to the Mr. Gar Knutson M.P.. and any other government agencies who might have an interest in this matter." Discussion/ Conclusion The track supervisor from CNR, over the last six months, has updated engineering staff on the removal of the railroad ties in the County of Elgin. This process has taken considerable time and financial resources from the railway authority. The railroad ties have now been removed and engineering staff has reviewed the locations. It has been estimated that 100,000 railroad ties were removed during this operation. CNR has taken active steps to remove the railroad ties in a timely fashion and a letter should be sent to the president thanking CNR for there efforts regarding this matter. railway ties Recommendation That a letter be sent to Canadian National Rail showing appreciation for removing on private properties and in preventing a potential safety hazard. APPROVED FOR SUBMISSION MARK M CHIEF ADMINISTRATIVE OFFICER 7 onw~~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES RESPECTFULL Y SUBMITTED REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES OCTOBER 24. 2001 INTERSECTION AGREEMENT - SOUTH DALE LINE (COUNTY ROAD #57) AND FAIRVIEW AVENUE (COUNTY ROAD #22) DATE SUBJECT: Introduction The southeast portion of the City of SI. Thomas has grown considerably in the last few years, due to new development. This growth does come with some costs. The intersection of Southdale Line and Fairview Avenue will require improvements to accommodate this growth. Discussion/ Conclusion An agreement is required for the costs of construction, time of construction and maintenance. This agreement will be similar to the signed agreement with the City of SI. Thomas for the intersection of Burwell Road and Ron McNeil Line. A summary of the agreement is as fOllows >- The capital and operational costs for the intersection will be borne by the City of St. Thomas. >- The County of Elgin agrees not to give notice-requiring construction of the intersection improvements unless, in its opinion, acting reasonably, the traffic volumes or accident occurrences at the intersection warrant the construction of the intersection that the The solicitor for the County of Elgin has reviewed the agreement and recommended agreement can be executed between the City of SI. Thomas and the County of Elgin Recommendation That the Chief Administrative Officer and Warden be authorized and directed to sign an Intersection Agreement with the City of SI. Thomas for Southdale Line and Fairview Avenue. APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED (h~~ MARK CHIEF ADMINISTRATIVE OFFICER 8 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 1.<..1-'¿'¿-""""1 1'/:~J HEftlESSEY Bo..JSHER 519 633 9374 P.Ø4/12 o::..._....".-~..._"'::e ~ 0"".1 .140' GUNN AND ASSOCIATES .¡ B-B-G&C liJooz i 1 . AGREEMENT I I i , i BETWEEN I THE CORPORATION OF THE COUNTY OF ELGIN AND' THE CORPORATION OF THE CITY OF ST. THOMAS 9 ·'·'·"·'J,,~.,..rõw.. . J/-S-G.\ç ASSOCIATEs CtJNN AMI ~ A G R .E E MEN T matfe in quadrupUcate t1ùs 2Sth day of June, 2001 THIS ,8IiTWEEN: bl!rejnafter ca11ed the 'County COlporalioQ' OF TIm FlRST PART AND 1. ~ caIJed Ibe "City COlporation' OF TH:E SECOND PART W1rE:ro;:AS the County Corporation bas jurisdiction over Fairview Ave. to !be sout/¡ of !be intersection of FaJrview Ave, IIIU! SoutbdaJe Line; 1'!m of 3Ubdivision whl~h approve a plan I<J AND WIiJ:.:REAS tho City Corpol'!ltion Plopa"". abuts Fairview Ave, and SOurltdaJe Line; AND WBxIui:AS a ~opy of su~h plan is attached to 'A" and marked as Sc:/¡eduIe ~ as to AND WIIEREAS !be certain matters. NOW TIiEREFoIŒ 'œJS AGREEM1:NT WI'rNEsSETJr thar the PllIties hereto in cOnsideratioll of other good and valuable con.ideration and the SUIII of ONE D0I.1.AR 01.00) ,/ J~", ...., of ""'" ., .~ . '" .... "" '''' _ .....,,. ''''' by each aCknowledged), COVenant and agree each wl!b the other Q5 follows: this agreemeut County COlparation have agreed the aud COUnty Corporation SECTION å ""' =--eo__ ......"'" """"'''''''''''' as fulll1W.: 1 CONSTRUCTION OF lNTERSEC'l70N A.J ..." _.. .. "" """""'... __. "". ... _ . "'-- of.. c... c.",..... .. ........_~_ ... plans and 5þecjñcations first apptoved by the County Corpon;tiou. o f!"7.:!:,;.;\.,,,,,,.~_........._................._______._. P.Ø6/12 Ii!I004 ~19 633 9374 . H-D-G&C .\SSOCIA'rES ~""",.,"" . GtlNN AIIP ""'-'-"""'-"'I0I:::l.1. ",r·t:.!.,. hl:l'II"t:.tI;:,t:.'r ¿y·~.(~UU~ ~z:z. ¥A£ '18 8jl 1488 , TIME OF CONSTRUCnON A.2(a) The County CoJpotation agœel not 10 give notice requirln¡¡ comtruct!on of the in!enectlon improvements UDless. in its opinion, acting reasona!lly. the traffic volumes or accident OCCtl!:l'ellccs at such interJection ·warrant the construction allUch itnPl"OVemenu. The County Cozpontion agree, that the City COtporalioD may COnstruct sucII improvement! at any tinle prior to notice from thlO Couoty COtpOration on Ibrc:e months wIÍtteJ] notice to the County CotpOrntioo. improvemcnt.'l (b) The City Corporation agree. to complete the construction of súch within &x month.! of the COl!l1J1onccment of their construction. MAINTENANCE A.3(a) At its expC!t3e, the City Cotporatlon will repair ond I!I:Úntain the intersection Improvements CODStructed by it pursuant to A.l to the south of the int=rseçtJon of Pairview Avo, and Southdalc Liae in accordance with the County COtporation" Performance Slandards as they may be amended from time to tim.. (b) The City COIporation's obligation to repair and m.ainlaln the Intersection improve- menu dC3Cribed in A.I sball continue so long a, the County CotpOration bllS jurisdiction over such improvements Or until this agreement is tenn.inated by agreemon! between the partie" (0) In the event !hat the City COIpomtion fails to repair or maintain the intersection improvement In accordance with the lenns of this agreement, the Superintendent of Roads for the County Corporation may give writtt:n notice to the City Cotparntion which ootice .h.aII include deWlB of the default. In the event that the City /ài.ls to remedy the demu!t wít!Un ,ucb length of time as such Superintendent, acting reasonably, may fix, the County COIporatlon may undert<úœ the necessary repairs or maintenance and the City COIpomUon agrees to pay the County Cotporation the co.t of BUch maintenance Or repairs within 15 dayS of receipt of an invoíce therefor, JND.EMNIFrCATION A.4 The City Co.rporanon shall indemnify and save hannless the County Corporation, its Successors and assigns from all actions, causes of actions, suits, claims and demands, including but DOt lim.ited to damage.!, inb:rest and legal costs, not only on a party and party basis but also costs Jncurred by the COUIIty COlporatloll in representing Irs interest in any action, arising from the design, inspection, construclion, repair and maintenance of the intersection or from the USe of the intersection by any person. COMPLIANCE WITH LEG1SLA.TlON A.5 'The CIty COlporatian Sba!I Comply with and make any payment requjn,d by any federal, PrOYÍDcial or municipal statute, regulation or bY-law relating to its Covenani.s 10 this agreement. 1 1 P.07/12 li/JOOS' EXPENSES A.6 . The City CorpORIÌOII shall payor re:imbune !he County CotpoI1ltion in mpeçt of an r=uonablc expenses including the cost of legal, engineering and adminislraliÝe services incurred in connection with lite negotiation of tbJs agreement and the perfutmance !hareof'. 519 633 9374 . I!-B-G&c. ASSOCIATES Þl..\¡J:='Nt:iot GUNN AND ... ('t::I.. Hl:Nf"t:~:>I::Y rA4 ~~. O~! 14~~ \A.1-¿¿-.:::t:1tJ.I. ......,......... I...... LIENS A.7 The City COrpOI1ltiOll shall C'iwe to be discharged any lien filed with !he Couoty Corporation punuant 10 the Construction Lieu Act, R.5.0. 1990 as amended, in respect 10 any of the intersection improvements underl:1ken by the City Corporation, pursuant to the provisions of tbJ, Agreement, and tbat the City Corporation will pay any legal OOSts, fees and disbursement howsoever incurred by lite County CD!poration in ""=tion willt any such lien. In the eveat the City Corporation fail, to discharge any lien or fails to pay any ,uch costs, fees and disbtmemeats, the County Corporation may discharge such lien by paying into or otherwise, and may pay any such co,ts, f.... and disbursements and the City will pay to the County Corporation any amoUDt or amounts so paid court CD!poration ~rces that it by it. A.S te:rm of this agreement, the City Corporation shaU cause the County Corporation to beruuned tIS an additional insured on the City Corporations liabillty insurance policy and sball provide to the County CD!paration a copy of its Certificate of Insuxance on written request. INSURANCE Dwing the SECTION B THE COUNTY CORPORATION COVENANTS Al'ID AGREES with the City Corporation as follows, On completion of the intersection ÙDprovements described in A.I to the satisfaction will C'iuse its Engineer to give a cetûficate to that B.I of its Engineer, the County CoIporalion effect to the CIty Corporation. as Schedules "A" marked SECTION G PLANs'AND SCHEDULES C.t The panles agree that the Schedules atta.ched hereto and and "B" form part of this agreement, any part of any plan is illegible or was made, the oIÍgina plan shall C.2 The partiea further agree that in the event that confliets with the pian ("origina¡ plan") from which it pruvail. 2 1 P.08/12 .~006 519 633 93'14 .. H-B-CAC ~H~R CONN AND ASSOCIATES .1 (:t:!:> Ht=.NNC.~:iEY YAA a!v G31 146a LK..-"-¿~J. J.~n.LOI~UU", .u::~., last or the same by the SECTION D shall be effective on the excc:ution of the EFFECTIVE DATE D.l This agRement slgnitlg pani",. SECTION ~ TIME IS OF TBE ESSENCE E.l 'TIme sh.a11 be of the essence In this Ag!1!ement. SECTION F ENTIRE AGREEMENT P.l Itls agreed that thi, Agreement embodies the entire Agreement af the parties herato with regard to the matters dealt with hercin and that no unde<:¡tanding or a¡¡rœments, 'Ye:tbal or otherwl.!e, exist between the partj.. except as herein expressly set forth. ....... SECTION Q: NOTICE G.l Any notice given to the City Colporation for the pwposes of this ag=ment shall be sufficiently given if delivered to any officor or the City COlporation and if mailed, shall be sufficiently given if scnt by prepaid registered mail addressed as fallows: Thomas The COlporation of the City of 5t P.O. Box 520 St. Thomas, Ontario N5P 3V1 SECTION H REGISTRATION H.l The Parties agree that if accq;>ted for registration, this ag¡æment shall be regb!ered by the City Corpomnon at its expense against 1'm;,iew Ave. as d=ribed in Schedule "B' :3 1 SECTION r S:&VERABlLITY L] The City COlporanon and the County COlporation covenant and agree each with the oilier that, if any provIsion of this agreement or the application tI1ereof 10 any drcWfistallces shan be held 10 be Inva1i<1, illegal or unenfo=bility shall attscb olÚY to sucb provision and sball not affect any or all other provi"ions of this Agreement. The :n:maining pWYÌ:¡ir;m:l of this Agreement or the appllcatiOIl thereof to other circumstances shall not be affected thereby and sball be valid and enforceable to the fullest extent pernlÍtted by law. ....I:1:I...lc: Ii!íOOT ;>4';1 t:;I,),J ';1,)'(4 . H-D-G&C A990élATE9 "'............,"""" CIJNN AND I ""',..............c 1488 -.' -- -...-. ..'~ ¿V/~ð'CUUJ ~I:IG YAA Glg 031 ¡ ! 1 SECTION :J HEADINGS 1.1 Tho heading. of the .""tions of this A¡¡recment lire for convenience only and are not to be c:onsidered a part of this Agreement and do not in my way limit or amplify the !erms and conditions of this Agreemenl SECTION K COVENANTS BINDING K.l It is declared and agreed that this Agreement and the covenant!, prcM30s, conditions and schedule. here.in contained shall enure to the benet!! of and be binding upon the respective successors or assigns of each of the farties hereto. IN WITNESS WHEREOF the Partie. hereto have executed this document and a.ffu:ed the:ir respective Corporate SIIQ.b attf.'lted thereto by We hands of the:ir r1:Spcctive signing officers duly authorized In that behaIf. THE COUNTY THE CORPORATION OF OF ELGIN Duncan McPhail, Warden Mark McDonald, C.A.O. THE CORPORATION OF THE CITY OF ST. THOMAS Mayor Peler Le:lck, CIty Clerk 1 4 Peter Ostojie, ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) Executed this _ day of 2001 day of Executed this , 2001 >'! at! P .10/12 Q¡ 008 1t"'~!iiJ'''·_. ~- -"_, -¡:::; - -'- :¡a......__ ....., i " ....." '.;.. '. ",ou .. ~ -~ -.. JI.~,. -.~ 'N .. ~ '...... '''_a", ¡ '"tIITI'8fr-tØI. -,- -~..__. 'ëf~1':! ¡¡¡:¡ -" a_..___.._ :wrr..:t::'~~.: -- --.................- .'- ... -11_..._......,..... - ~-- .- p .....- - ~~;.r.._ ~19 633 9374 - H-B-G&C . i . ¡, . ASSOCIATES ".- ':l :-¡. J ~,if:=fT :oø I ,.. ÞUW::;¡HC)< GfJNN ANi! t'1t:Nr;t:.::;¡;:¡t:.r ",. ,.,. .lft If' ""'.~ fIoò." ... !. E ~ ., 8~Ll ......1-0::..:;-0::"'.:1.1. J. (.1:1..) 1011SIZOOl JZ:ZS FAX SlR -'-'--,-' ~, ; ¡ ; ¡ ,¡ I·. n J I I I I , j i ! , J .. ~ .le~c It 11!U IS 3C1WI1JLI "All to AC~ J!~ Till COUORA'lI17I'I '" 'tt!! eO'l.rnTY.f1l' 2!1.Glh AND rm: COIIl"OJ.Al'IOIf OF TU2: OUY OF It. '1'1tœU.!. DA'l'1!:I JURE ~5. 2eOl. I ¡ I ~ , " IUlCI :tt .. , . . . , , 'J ..... . ". .. 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'-I!J:l\f...-.""t"i.lt.:'.:;;¡;o~-"- .......~;:¡¡rnn - "'" :/fU N P.l1/12 /(JOOD S19 633 9374 ASSOCIATES ~ H-B-G&C ..-............-- tIUW~Ht:.K GlTNN AND 1(:1ab Ht::NNt:~::;,I:.Y 1'M..!!!..U1.. Us 8 I ø ,.J." ~ :-;wI W l:'f J r_l ì~ , v...-':::C:-':::~1 I.U'!O/¡:UU", J.I:~' -..-:-;----.- - .111.' t '. .", . i . ~m wrE -- .. - S .. .." , , . , , . . , . , ......"". , .' · Int,,, . " ~ I --'1!1 , , I , - - """ .. nCla ¡_ ., - - , '" . . ~ , , I , , , " ," r , I ....... I . I ,. · ! j ···.u. ~ ¡ I. I IR" . , ..-... ~ ......... ¡ I, I ~ K_ .. 1.'tA"lII"nt'('1A , .... .. ms :IS !Clm:ltlL! ",." 'fa AGUWIfT JlM5\II M" .. till CCUU'OIU,1'IC'If or "'" COotl'TT 01 :LGIN' .... na COIU'C'r.o\TlON "" m eIn or 9t. mOHA&. DAnn .nmI 2!. ¡001. L! · . I I -.""'." .........-- I "!1iWi"'~""'1!=>....tI1~*..... ':r::-!:I.':'~;¡¿~ '.......,. II .....__...._._.._ =;l¡1:·~tI:~ 7 í 'I~~ ....- ~ ¡'~~A~I. . ...... "/(/:."11 ~~J/l::t.·.,.~.. :mr f: . :- s~:.::'). -.._11".....................1.1 '.:/Jl! -- - . - -_1....._'..-...-....1.. $;~~=:'I"" -........- -- ._"."., ., - '.- ~a.m."''J'W.ii.IL'':'t'=. ·¡;¡l.m5;;r.¡1~¡;:'''''''''''''''''· I:',.. =.::.':J".a:.-....- t. II ...._._....""........"'....__ Qi~"'''''- --. ..----.----- - .- .. - _...:= ~"ª"...... á""\m-·- . - '"'- - "-'-' ----..... , 6 ......., ¡'r ...-. ....... -.......... ..,........ .~"......-'o,;,. ......................., ..n.: 0":'.,) ".,)(4 1"'..&..c:::1'1¿ ~~. --~. .~..M ~~ O~£ £... GUNN AND A~SQCIATES . H-B-C&C ~O10 , THr8 IS SCHBDULE! "D" TO AGREEMENT ' BE'IWE.EN THE CORPORATION OF THE COVNrY OF ELGIN AND THE CORPORA- TION OF THE CITY OF ST. THOMAS, DATED 1UNE:zs, 2001, . .......**..................*....~............ The read allowance betwèe.o Lots 7 and 8, Concession 6, geographio Township of Yannouth, in the Municipality of Centrnl Elgin. 1 7 < " COUNTY OF ELGIN By-Law No. 01-34 "BEING A BY-LAW TO AUTHORIZE THE COUNTYQF ELGIN TO ENTERINTO AN AGREEMENT WITH THE CITY OF ST. THOMAS TO PERMIT CONSTRUCTION OF AN INTERSECTION AT SOUTHDALE LINE AND FAIRVIEW AVENUE' - r --- - WHEREAS pursuant to Section 308(3) of the Municipal Act, being Chapter M.45, R.S.O. 1990, as amended, a municipality may enter into an agreement with any person for the use of highways, permitting under such conditions as may be agreed upon, to place, construct, install, maintain and use objects in, on. under or over sidewalks and highways under its jurisdiction, and to permit any person to make, maintain and use areas under and openings in the highways and sidewalks, for prescribing the terms and conditions upon which the same are to be placed, constructed, installed, maintained or used and for making such annual or other charge for the privilege conferred by the by-law as it considers reasonable; and WHEREAS the Corporation of the City of SI. Thomas has requested the Corporation of the County of Eigin to enter into an agreement to permit construction of an intersection at Southdale Line and Fairview Avenue, and the County has agreed to permit said construction, under certain terms and conditions. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and the Chief Administrative Officer be authorized to sign an agreement with the Corporation of the City of SI. Thomas, under certain terms and conditions, to place, construct, install, maintain and use objects in. on, under or over sidewalks and highways under its jurisdiction, and to permit the City to make, maintain and use areas under and openings in the highways and sidewalks, upon which the same are to be placed, constructed, installed, maintained or used, and for making such annual or other charge for the privilege conferred by the by-law as the County considers reasonable. THAT this by-law become effective upon passing 2. day of November 2001 13th day of November 2001 time this 13th READ a third time and finally passed first and second READ a Duncan J. McPhai Warden. 8 1 Mark G. McDonald, Chief Administrative Officer. REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 25, 2001 EMERGENCY DETOUR DATE: SUBJECT: ROUTE SIGNAGE UPDATE Introduction The County, in a coordinated effort with the Municipalities of West Elgin, Dutton/Dunwich and the Township of Southwold has erected Emergency Detour Route signage along designated County Roads. The cost of the signs was approximately $65.00 per sign or a total of $11,050.00. These figures do not include labour and equipment costs associated with the installation of the signs. These costs were bourne by the municipalities erecting the signs. The MTO has agreed to fund up to $40.00 per sign and has been sent an invoice in the amount of $6,800.00. Over 150 signs have been installed on these roads at locations determined to best inform detoured motorists not familiar with Elgin County. After a review of the routes it was determined that additional signage must be installed at the beginning of each route to inform the motorists to follow the "EDR" signage and to explain what "EDR" stands for. to the MTO In responded to our Discussion A request for 5 additional signs to be installed at the Highway 401 off ramps was sent September after a detour de-briefing meeting and subsequent tour. The MTO has letter and denied our request siting the following reasons be in likely not that these requested signs wi regulatory the directional and detract from wi That a new signing manual is being developed and compliance with the new standards, and, That the MTO has concerns that additional signage already in place at these locations. signs 1 2 It has been determined that these 5 additional signs would greatly reduce driver confusion and put motorists at ease knowing that they are travelling in the proper direction. They would also answer the frequently asked question, "What does EDR stand for?". With over 150 signs already installed, these 5 signs must be erected to thoroughly complete the detour signage. It is this department's recommendation that 5 signs be designed and erected on County Roads and at detour route locations immediately south of the Highway 401 property. These signs will inform motorists what "EDR" signage is and to follow the route and the directions of the police to return to the 401. of2 page I EBB I 9 1 Reportsl20011EDR Update.doc the following depiction Follow Emergencv Detour Route to regain access to Highwav 401 IICTY]S_IISYSIUSERSIDEPTIROADSICounci Each sign would look similar to REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 25, 2001 EMERGENCY DETOUR ROUTE SIGNAGE UPDATE FROM DATE: SUBJECT: Conclusion Over 150 "EDR" signs have been installed on designated County Roads to serve as Highway 401 Emergency Detour Signage. A request for 5 additional signs to clarify the route's presence to the travelling public was denied by the MTO. re-assure It is imperative to erect additional signage at locations at the beginning of each route leg to motorists that they are travelling in the proper direction to regain access back to Highway 401. Recommendation That staff design and order 5 additional Emergency Detour Route information signs to be erected at locations immediately south of Highway 401 property on County Roads 103, 76, 8, 14 and 20, and, that the local municipalities be requested to install these signs. RES APPROVED FOR SUBMISSION 0fu)~1b'~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES PETER UTCHAK, TECHNICAL SERVICES OFFICER page 2 of2 MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 20 IICTY]S _1 ISYSIUSERSIDEPTIROADSICouncil Reportsl200 1 IEDR Update.doc (ì) Ontario Ministère des Transports Ministry of Transportation - Qpérations pour la région de Chatham Bolte 910. 870 Rue Richmond Chatham ON N7M 5L3 Télephone: 519-354-1400, Ex!. 243 Télécopieur: 519-354-2452 Chatham Operations Box 910.870 Richmond S!. Chatham ON N7M 5L3 Tel: 519-354-1400, Ex!. 243 Fax: 519-354-2452 2001 10 05 Ugo DeCandido Construction Technician, EIT County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Sir: I SIGN REOUEST regarding the above subject. 10, 2001 Thank you for your letter dated September apologize for the delay in responding. EMERGENCY DETOUR ROUTE RE We have now had an opportunity to review your suggestion that the ministry supply additional EDR signage at the Highway 401 off-ramps in Elgin County. Based on that review, we offer the following comments. The ministry is not in favour of providing additional signage for a number of reasons. The ministry is currently in the process of developing a new series of signing manuals. It is anticipated that the new standards applicable to emergency detours will be available in the near future and that the additional signs requested willlikely not be in compliance with the new standards. In addition, we have concerns that such a large sign at the ramp terminal will detract ITorn the directional and regulatory signing already in place. At some ramp ter.m.inals there currently exists a significant amount of signing. Consequently, motorists are required to visually process a considerable amount of infonnation in a short period oftime. More signs at those locations will increase such demands on motorists. As an alternative, we would be agreeable to moving the existing large flip-down signs on the ramps closer to the sideroad intersection. We recognize that in doing so, it would make it more difficult for·the OPP to access the signs in the event of an emergency. However, it may provide a more optimum location for visibility in relation to gaining the motorists attention. If you .concur with this option, please let us know. /...2 22001 1 RECEJVED OCT 1 2 -2- In closing, we suggest that you proceed with the media day on October 23,2001 on the basis of the existing interchange signage. If you have any additional questions or concems, or if further details regarding the media day become available, please feel fi'ee to calI me at the above number. x Sincerely, ~ Martin Favell, P. Eng. Area Operations Engineer Chatham MF:kg Favell/L-Ugo DeCandido.doc cc: Warden Duncan McPhail, County of Elgin Rick Jackson, Road Superintendent, Municipality of West Elgin Scott Wooley, Road Superintendent, Southwold Mike Hull, Road Superintendent, DuttonlDunwich Chris Gyshen, Ontario Provincial Police, Deunis Harwood, Ontario Provincial Police Staff Sergeant Ryan Cox, Ontario Provincial Police Rob McLoughlin, MTO Mayor Rien VanBrenk, DuttonlDunwich Mayor Jim Mcintyre, Southwold Clayton Watters, Mgr. Engineering Services, County ofElgin 22 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FROM OCTOBER 29. 2001 DATE LYONS INTERSECTION CONTROL BEACON SUBJECT: Introduction The Township of Malahide Council has requested the installation of an Overhead Flashing Beacon at the intersection of County Road #48 and #73 (Lyons Line and Imperial Road). Discussion / Conclusion intersection in Lyons does not meet the County's warrants to install an intersection control beacon a policy is in place for municipalities to request the installation of this warning light. This however, The existing policy is as follows: "That a local Municipal Council may request the installation of an Intersection Control Beacon at a County Road intersection that does not meet the Manual of Uniform Traffic Control Devices warrants. If County Council approves the request, the County will arrange for the installation of the proposed beacon. The capital costs will be funded 50% by the County and 50% by the requesting Municipality; and maintenance costs will be provided by the municipality." and has been already utilized by the This policy was adopted by County Council in March 2001 Municipality of DuUon/Dunwich. n order to clarify the existing policy the following should be deleted, "If County Council approves the request", since this statement nullifies the policy. When a formal request is received by a municipality County Council will be informed and the policy above will be implemented as amended. County If Recommendation THAT the existing Intersection Control Beacon Policy be amended, by deleting the following Council approves the request". APPROVED FOR SUBMISSION 00NÞ~ RESPECTFULL Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVI ~S PETER [j CFfA'K, TECHNICAL SERVICES OFFICER MARK MCO: CHIEF ADMINISTRATIVE OFFICER 23 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 25, 2001 PLANK ROAD CULVERT REPLACEMENT FROM DATE: SUBJECT: Introduction On Friday, October 12, 2001 the Road Superintendent from the Municipality of Bayham found that a 1.2 metre diameter culvert under County Road #19, Plank Road had failed near its inlet end. Immediate action was undertaken to protect the integrity of the road and to ensure the safety of the travelling public. It was subsequently determined that the existing culvert had to be replaced. The Municipality of Bayham was asked if they would complete these works understanding that they would be reimbursed for all labour, equipment and material expenditures. The Road Superintendent stated that this work was beyond the scope of his available resources. Staff then contacted Strieb Trucking, the contractor hired by the County this year to complete similar works on other County Roads. Discussion On Tuesday, October 16th, the northbound lane above the culvert (located just south of Jackson Line on Plank Road) was closed due to the instability of the soils and close proximity of a 3 metre vertical open excavation down to the culvert. A traffic signage company was hired to complete the construction and lane closure signage Initial effort was directed towards lining the existing culvert with a smaller, smooth inside wall culvert that would convey the same fiows. Once debris was being removed from the existing pipe it was determined that the existing pipe was too distorted and would not accommodate the insertion of the proposed pipe liner. Once this was discovered, work began to replace the existing pipe. Investigation revealed that this culvert comprised part of the Dennis Municipal Drain. A report prepared in the late 1960's identified that the existing 1.2 metre diameter cuivert was in fact under sized and a 1.5 metre diameter pipe should be installed in its place in conjunction with future road construction. 5m 1 the new On Monday, October 22"d Plank Road south of Jackson Line was closed to accommodate culvert. The work is estimated to take 2 weeks to complete, weather permitting It is estimated that the cost to complete the works is approximately $35,000.00 once the temporary signage company, excavating contractor, pipe supplier, paving contractor and guiderail contractor are paid. This work was not anticipated and therefore not accounted for in this year's Capital Budget. In an attempt to remain within this year's total budget allocation, the proposed project to place tiles on Fingal Line at Port Taibot could be delayed untii 2002. Work already proposed at this location next year would easily accommodate the placement of sub base drains. The sub base drain project allocated $25,000.00 from the Capital Budget and wili not solely cover the costs of the Plank Road culvert replacement, therefore, an over expenditure for this item is expected. of2 page 24 19 Culvert.doc Reports\200 1 \Road F:\USERS\DEPnROADS\Cout1ci REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT DATE: OCTOBER 25,2001 SUBJECT: PLANK ROAD CULVERT REPLACEMENT Conclusion A culvert on Plank Road in the Municipality of Bayham has failed and required immediate work to replace the structure. Dozens of bridges, culverts and drainage infrastructure exist on the former roads transferred to the County from the Province that require rehabilitation or replacement. Funds are not available to address all the needs for this infrastructure. Staff will continue to improve and replace this infrastructure on an as needed basis. The cost for replacing the culvert on Plank Road is estimated at $35,000.00 and involves many different contractors. One of the only remaining projects this year will be deferred until 2002 and completed in conjunction with other works already planned in an attempt to remain within the total capital budget allocation. Recommendation That the proposed Road 16 Sub Drains project be deferred until 2002 and be completed in conjunction with the proposed Hot Mix Asphalt Paving of Fingal Line at this location. and on replacement the culvert to complete realized expenditures That these funds be re-allocated to cover Plank Road just south of Jackson Line APPROVED FOR SUBMISSION cdb~ RESPECTFULL Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SE ICES PETER D HAK, TECHNICAL SERVICES OFFICER page 2 of2 MARK MCD<J CHIEF ADMINISTRATIVE OFFICER 25 19 Culvert.doc Reports\200 1 \Road F:\USERS\DEPTIROADS\CoUl1ci REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM October 25, 2001 DATE Municipal Performance Measures SUBJECT: ntroduction/Discussion: The Province of Ontario introduced a Municipal Performance Measurement Program (MPMP) for the year ended December 31, 2000. Detailed definitions, in many cases consistent with those used in the FIR, will standardize the data municipalities collect and input. Consistent application of these definitions will lead to the development of a comprehensive performance measurement data base that municipalities can use to compare performance results over time. These measures are to be reported not only to the Province but also to taxpayers. In many areas of input, information from the FIR feeds directly into the MPMP forms. This leaves little room for manipulation and should result in a certain amount of consistency from year to year across the Province. The County is required to report on roadways and general government for the 2000 year. A synopsis is attached for your information and has been published along with the 2000 Financial Statements. Comparisons to other municipalities will be available once municipalities have submitted and the Province releases this information. Recommendation a Administrative Officer nformation for your Presented 26 Respectfully submitted ~.../. Linda B. Veger Director of Financial Services COUNTY OF ELGIN PERFORMANCE MEASURES - YEAR ENDED DECEMBER 31 2000 Transportation - Roadways Adeauacv of Roads % of paved lane kilometres rated adequate - 82.5% An adequate road is a road where surface distress is minimal and no maintenance or rehabilitation action is required. Maintenance Costs $1,498.03 per paved lane kilometre (1,341 km's) $1,525.00 per unpaved lane kilometre (12 km's) Paved roads are defined as roads with asphalt surface pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping, and surface flushing. Surface maintenance activities include crack sealing, spray patching, and slurry seal. composite concrete surface, stone or other loose travelling surface. top grading, loose top gravelling, spot Unpaved roads are defined as roads with gravel Maintenance includes dust suppression. loose base repair and washout repair. roads to provide municipalities The County of Elgin contracts with its seven member maintenance based on a set per kilometre dollar amount. General Government Operatina Cost Members of Council - $2.63 per capita (population 44,633) Members of Council - .69% of total municipal operating costs Municipal administration - 7.02% of total municipal operating costs. representing seven nine members made up of Elgin is The Council of the County of municipalities. General government administration includes departments primarily Involved in general administration, financial management, and human resources. 27 REPORT TO COUNTY COUNCIL Director of Financial Services Linda b. Veger, FROM October 25, 2001 DATE Museum Artefacts Pioneer EI SUBJECT: ntroduction/Discussion: Over the past several years, the cataloguing and inventorying of the Museum artefacts has been an ongoing project. As artefacts are photographed and researched it has come to staff's attention that many artefacts are "on loan" or "on permanent loan". The Museum Executive has discussed this issue and staff is investigating means of moving these items to Museum ownership. One of the cornerstones of the collection is the blue gown. A young local woman, Susan Paui, wore this gown to a ball in London, Ontario given in the honour of the Prince of Wales, later King Edward VII. Through a turn of circumstances and the beauty of her gown, Miss Paul and the Prince shared a dance on that evening. It is said that the gown not only won her a dance with the Prince but also the undying enmity of the family whose daughter she accidentally displaced on the Prince's dance card. The gown has been on permanent loan from the Elgin Historical Society for many years. The Museum Executive began discussions with the Historical Society early this year and the Society has graciously agreed to transfer ownership of the gown plus several other artefacts to the Museum. Recommendation THAT the Warden forward a letter to the Elgin Historical Society expressing County Council's appreciation of the generosity extended to the Elgin County Pioneer Museum through the donation of the "blue gown" and other artefacts currently on permanent loan Approved for submission Mark G. McDonald Chief Administrative Officer 28 Respectfully submitted Linda B. Veger Director of Financial Services Elp,in ~ociety 32 Talbot Street, SI. Thomas, Ontario N5P lA3 ORGANIZED 1891 tlistorical Museum October 18, 2001 Ms. Catherine Smith Executive Chair Elgin County Pioneer 32 Talbot Street SI. Thomas, ON N5P 1A3 Museum of our decision the Elgin County Pioneer Ms. Smith The Elgin Historical Society would like to inform regarding "the blue gown". Dear At our September 26"', 2001 meeting our members unanimously voted to present Miss Susan Paul's Blue Gown to the Elgin County Pioneer Museum with the stipulation that the dress be properly look-ed after and displayed for Elgin County residents and visitors to view. We feel this action will satisfy the question of ownership. As a result of this decision our members have chosen not to contribute to the restoration of "the blue gown". If there is not already a plaque stating that the Elgin Historical Society donated "the blue gown" to the Elgin County Pioneer Museum then the Elgin Historical Society will provide one for display with the gown. It was also decided at the September 26'" meeting that the Elgin Historical Society will present any other articles, including the cradle and bicycle, that may be on permanent loan to the Elgin County Pioneer Museum. With this donation we will provide a plaque for the museum to display stating that the Elgin County Pioneer Museum gratefully acknowledges the donations ofthe Elgin Historical Society as a comerstone contributor to the original inventory of the museum. the museum's items in rectifies the question of ownership of the various that this letter It is our hope inventory . Sincerely, ~ . ' "J ^ ' '-'... 1 ' , u_,,,,,L'<. ¿ a-1>t,.?ìlC,1(; " ./i.t;;uk"j ¡IV 29 The Executive of the Elgin Historical Society Report to County Counci Joan McBumie Health and Safety Coordinator FROM November 6. 2001 Schedule 2 Administration Fee Increase NTRODUCTION/BACKGROUND On September 7,2000, we reported that the Administration Fee for all Schedule Two Workplace Safety and Insurance Board claims was raised from 19.49 to just over 31.5 percent of the cost of the claim. DATE SUBJECT: n review, the provisional administration rate is calculated in advance of each coverage year as follows: Non-Schedule 2 employer related costs less Estimated administration costs including legislative obligations the year end audited and 2) reconciled. based on 1 (Schedule rate is costs After each year end, the administration financial statements. Estimated total benefit DISCUSSION A decrease is expected in 2002 to 28.38 percent. 2001 15.85% 2.05% 0.93% 0.93% 0.74% 5.23% 31.62% 2.91% 2.98% 2002 15.76% 1.23% 0.28% 0.19% 4.83% 23.38% 2.10% 0.52% 1.56% 1.91% The following is the breakdown · Administration and Legislated Costs: >- WSIB administration >- Legislative obligations >- Prevention >- Safe Workplace Associations >- Occupational H&S Act · Current Debt Costs >- I nterest on delayed benefits >- Benefits debt payment >- Bankruptcies · Historical Costs >- Historical debt Net Total: 2 thousand dollars ($2.000.00) annually 30 The estimated cost saving is two Schedule 2 Administration Fee Page 2 November 6. 2001 CONCLUSION The decrease in the administration fee is due in part to the fact that the Electrical Utilities Safety Association has transferred to Schedule One and the Historical debt is now in the second year of a five year amortization period. RECOMMENDATIONS Receive and file this report. <. ~~ J McBurnie Health and Safety Coordinator ;f../lJ u Harley J. Underhill Director of Human Resources 1 3 Approved F Mark McDonald Chief Administrative Officer REPORT TO COUNTY COUNCIL Mark G. McDonald, Chief Administrative Officer. FROM 2001 SUBJECT: HEALTH UNIT REQUEST TO SUBLEASE November 6th DATE Introduction Attached for your consideration is a request from the Elgin/SI. Thomas Health Unit to sublease space formerly occupied by Dr. Ann Thomas at 99 Edward Street. This request emanates from Article 14.01 of the main lease, Assignment and Sublease, which states: "The Tenant shall not assign this lease or sublet or otherwise part with the possession of the Demised Premises or any part or parts thereof or share possession or occupancy of the Demised Premises or any part or parts thereof without the consent of the Landlord in writing first hand and obtained, which consent shall not be unreasonably withheld". Discussion The request to sublet is reasonable and prudent. The prospective tenant, the Early Years Steering Committee, provides a service to the community and the revenue generated from the sublease will benefit the Health Unit and, by extension, the County of Elgin as a funding agent. Furthermore, as indicated in the lease, consent shall not be unreasonably withheld. Conclusion The request to sublet 1200 square feet of office space at 99 Edward Street should be approved as presented and the Elgin/SI. Thomas Health Unit should be advised in writing of Council's (Landlord) concurrence. 1200 square feet of Recommendation THAT the request from the Elgin/SI.Thomas Health Unit to sUblease office space to the Early Years Steering Committee be approved ALL of which is rest!.ectfully submitted 32 Mark G. nald, Chief Administrative Officer. I4i 001 (519) 631-9900 (519) 633-0468 Telephone: Fax: N5P 1Y8 THOMAS HU 99 Edward Street St. Thomas, Ontario ELGIN ST 10/30/01 TUE 11:28 FAX 519 633 0468 elgin st. thomas health uni1 Mr. Mark McDonald Chief Administrative Cfficer County of Elgin 450 Sunset Drive SI. Thomas, Ontario N5R 5V1 October 29. 2001 Mark: Further to our discuss on regarding leasing space at 99 Edward 81., the Elgin-81. Thomas Health Unit sl¡eks the approval of the County of Elgin with respect to leasing 1200 sq. ft. of Ihe second floor of our office building. As you know this space was previously eased by Dr. Ann Thomas. The Health Unit has located another tenant to repl¡lce Dr. Thomas, that tenant being the Early Years Steering Committee. Per our le,ase with the County of Elgin, we require your approval to have a subtenant. Dear your reply await WI Thank you in advance, Sincerely ,K'~ ~Cynthia St. John Administrator 33 CSJ:ke REPQRT TO COUNTY COUNQIL McPha Dave Rock Max Stewart Warden Duncan Councillor Councillor FROM 2001 25 October DATE WARDEN'S BANQUET SUBJECT ntroduction recognition for the Elgin County Warden be the programme Counc policy is that appropriate arranged and a sub-committee plan requested a scaled-down version of the banquet be held at St. Anne's for meals and received prices on other aspects of the sts the lowest prices received Discussion The Warden We have requested quotations banquet The attached spreadsheet Anne's Community Centre on from 5:30-6: 15 p.m. and the Recommendation THAT the annual Warden's Banquet be heid at St Friday, November 23, with the social hour banquet at 6:30 p.m. 2001 and items be approved as detailed on the attached spreadsheet; costs and other THAT a and n standard Council attire THAT County Councillors and Officials dress respectfully submitted which is ALL of Warden Duncan Ms;Pha Dave Rocl( Max Stewart Councillor CouncilJOL 2001 WARDEN'S RECOGNITION INVITEES No. (includes spouse or Quest) Warden 2 Council 16 Warden's Immediate Family 10 Past Wardens & George Leverton 62 . County Officials. & Second in Command 26 Mayor & Administrator of St. Thomas 4 M.P. & M.P.P. 4 TOTAL NUMBER POSSIBLE 124 ESTIMATED COST Hall Rental St. Anne's Community Centre Nov. 23/01 $636.65 Bar St. Anne's will run $0.00 Meals Wayside Dining Lounge - $14.50 per person roast beef, chicken. salads, dessert. etc. - selVed $1.798.00 Flowers $210.00 Programmes & Tickets Aylmer Express $135.00 Entertainment ? ? $200.00 Guest Book $20.00 Warden~ Gift Watch and engraved silver tray (practice has been that $500.00 the Warden choose a gift & anything over $500 is paid by the Warden) TOTAL $3499.65 PROGRAMME Chairman Dave Rock Grace Paul Faulds Toast to the Queen and Canada Jim Mcintyre DINNER INTRODUCTIONS Head Table Max Stewart County Council Bob Habkirk Past Wardens John Wilson GREETINGS FROM M.P. Gar Knutson M.P.P. Steve Peters St. Thomas Mayor Peter Ostojic ~ PRESENTATION Past-Warden Rien & Helen VanBrenk to Warden Duncan McPhail ADJOURNMENT Tickets Dennis Crevits st. Th'~mas- E!.l;IN OOI11JTY ,4 'Peace eo. .Loue 2/)/)1,<f6¥_' /I"./J¿... FOßC8st, t Du 2001 A R, 35.550 10,200 4,000 $ $ $ $35,550.00 $10,200.00 $ 4,000.00 County ofElgín City of St. Thomas Human Resources Canada Grants 8,000 $ $ 8,000.00 Membership Fees $ 57,750 $57,750.00 Total EIDenses $ 2,600 $ 3,600.00 Membership Communications 16,500 $ $17,500.00 Advertising 5,800 $ $ 9,500.00 Local Event Promotion 16,500 $ $ 9,000.00 STET A Sponsored Events 780.00 1520.00 1630.00 1840.00 890.00 $ $ $ $ $ $ 4,500.00 $ 250.00 $ 1,500.00 $ 900.00 $ 1,000.00 $ 1,000.00 Operating Expenses Accounting! Aud Office Supplíes Telephone Insurance PolJtage 401 Info and Maintenance ¡tOT fees Wages 8,000.00 $ $ 9,000.00 Students $ 56,060.00 . All numbers IU'e eatlmaœd billed on espenøeø submitted as III Oct 30, 2001. These DlllDben are IDteaded u a &Vide lor eatlmatlDg oar year end IinauciaJ position. A final, aadited year-end tltt___t with comment»)' will be publilbed at year end. $ 57,750.00 Total Expenses REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT NOVEMBER 7, 2001 LAKE SHORE EROSION WORK QUOTATION. COUNTY ROAD 42 FROM DATE: SUBJECT: Introduction As part of the 2001 Capital Projects work will be continued to mitigate gulley erosion adjacent to County Road #42 west of Godby Road in the Municipality of Bayham Discussion Quotations soliciting prices to complete erosion control measures on the erosion gullies were sent to four local contractors and received on Thursday, November 9th. Specifically, the work includes excavation around the gulley face approximately 3 metres below the ground elevation at the sand I silt seam. This is the location at which the groundwater seeps and transports fine particles that causes the erosion to occur. Perforated collector pipes backfilled with granular material will be installed at this location in an attempt to filter the groundwater allowing it to discharge into the lake without transporting any sand. This general solution has proven to be successful and is being constantly modified and improved each year. The lowest submitted price was received from Dan Higgs Excavating for $35,738.00 including G.S.T. Dan Higgs Excavating completed similar erosion work in 2000 for the County of Elgin towards the newest gulley formation approximately 300 metres west of will also complete work on at least 2 existing gullies where erosion has immediately after Council approval and be completed before this year's Efforts will be first focussed Godby Road. The contractor progressed. Work will begin end. Conclusion Erosion gulley mitigation efforts will continue this year to protect the integrity of County Road #42. As directed by Council, $50,000.00 has been allocated annually for this work. It should be noted that these efforts are focused towards gulley erosion pockets which tend to recede quickly and not toward the entire shoreline regression which is inevitable. quoted price of their work for to complete erosion gulley Recommendation That Dan Higgs Excavating be chosen $35,738.00 including G.S.T. APPROVED FOR SUBMISSION ~C\~ RE. of page CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MARK MC[J ALD CHIEF ADMINISTRATIVE OFFICER Reportsl20011Road 42 Erosion Quotation.doc PETER UTCHAK, TECHNICAL SERVICES OFFICER F:IUSERSIDEPTIROADSICounci 2001 Toronto, with a resolution requesting support in Ontario residents to help stimulate the economy and CORRESPONDENCE - November 13th !!ems for Consideration - ATTACHED 1 Mel Lastman, Mayor, City of establishing a tax holiday for assist low income families. Fridav Faxed Correspondence Michael Swim, Project Engineer, Ministry of Transportation, Planning and Design Section, regarding Notice of Study Commencement, Highway 3, St. Thomas Easterly to Aylmer. J¥ Mel Lastman ßJIfl TORONTO Tel: (4161395·6464 Fax: (4161395-6440 mayoUastman@city.toronto.on.ca Mayor City Hall. Znd Floor 100 Queen Street West Toronto,Ontano M5H ZNZ 2(ffi11i 191 €leT October 15,2001 Head of Council I'm writing to ask for your council's assistance in establishing a tax holiday for Ontario residents Dear Toronto City Council has endorsed my motion requesting the Provincial and Federal governments suspend collection of PST and GST on all clothing items below $75.00 and school supplies below $20.00, including Canadian books, this November and next August. income families during a too, if we can A tax holiday is both a way to boost consumer spending and assist low difficult time of year. The concept has worked in the U.S. and it will work here, convince Queen's Park and Ottawa to participate. A copy of my original Notice of Motion is attached; I ask that you table Toronto's resolution at your next meeting and that your council endorse the request we have made of the Provincial and Federal governments. support. I believe we can make a difference - and I thank you in advance for your Together, Cordially, 35 . Mel Lastman Mayor Ene!. ~ TORONTO VlliS. Watkiss C¡tyClerk Tel: (416) 392·B016 Fax: (416) 392-29BO clerk@city,toronto.on.ca http://www.city.toronto.on.ca City Clerk's City Hall, 2nd Floor West 100 Queen Street West Toronto, Ontario M5H 2N2 Ref: 2001-08-J(23) October 15, 2001 ALL MUNICIPALITIES IN ONTARIO: 2001, adopted the following Motion, be forwarded to all municipalities in City Council, at its meeting held on October 2, 3 and 4, without amendment, and in so doing, has directed that it Ontario for endorsement: Tax Tax/Goods and Services Suspension of Provincial Sales (23) Mayor Lastman Moved by: tax a their residents Councillor Pantalone "WHEREAS a number of American states have given holiday as an incentive to encourage purchasing; and Seconded by: WHEREAS we must encourage spending and stimulate the economy as one way of avoiding slipping into a recession and it is important to create more jobs; and WHEREAS this is also a way of helping low income families of Toronto manage better during expensive times of the year like winter and back-ta-school periods; NOW THEREFORE BE IT RESOLVED THAT the City of Toronto request the Provincial and the Federal govemments to suspend collecting PST and/or GST on all clothing items below $75.00 and school supplies below $20.00, including Canadian books, at least twice a year - the whole month of November and the whole month of August for the beginning of the school year; a higher dollar amount and a longer time period would be preferable; ../2 36 2 AND BE IT FURTHER RESOLVED THAT retail companies must at least match this. giving residents of Toronto a 30 percent or more reduction on these items this Resolution be forwarded for AND BE IT FURTHER RESOLVED TlIAT endorsement to all Ontario municipalities." O<:;..:~ 1 7/ fJ J!.Çt for City Clerk Minister of Finance, Govemment of Canada Deputy Premier and Minister of Finance, Province of Ontario All Municipalities in Ontario M.T. Toft/cd Sent to Acting Chief Administrative Officer and Acting Chief Financial Officer Acting Commissioner of Community and Neighbourhood Services 37 c. o ® Ontari Ministère des Transports Ministry of Transportation 659 Exeter Road London, Ontario N6E 1 L3 2001 Notice of Study Commencement Preliminary Design Study and Class Environmental W.P. 153-91-00 Highway 3, St. Thomas Easterly to Aylmer, Including Centennial Avenue North of Highway 3 and Talbot Avenue from Centennial Avenue 0.75 km Westerly Assessment 2001 8 NOV November 1 Mr. Duncan McPha County of Elgin 450 Sunset Drive SI. Thomas, ON N5R 5V1 Re: Dunçan McPhai The Ministry of Transportation is initiating a Preliminary Design Study and Class Environmental Assessment (EA) for improvements to Highway 3 from St. Thomas to Aylmer. A Key Plan is attached for reference. Mr. Dear The purpose of this study is to determine the nature of improvements required to address future traffic operation requirements, and identify and evaluate preliminary design alternatives to provide the basis for future work on Highway 3 Improvements under consideration include: Reconstructing/pulverizing the pavement Intersection improvements Upgrading traffic signals Upgrading permanent signing Drainage improvements, including areas requiring ditching Structure and culvert rehabilitations Upgrading guiderail. · · · · · · · Due to the nature of the improvements and the volume of traffic, it may be necessary to detour traffic during construction. Local road detour route alternatives will be developed and assessed as part of this study. Col'/6) TiO <c'Lt'/.y,r;;P /IIOS/ol http://www.mto.gov.on.ca B This study will follow the approved environmental planning process for projects under the "Class Environmental Assessment for Provincial Transportation Facilities" (2000). Consultation with provincial ministries, externa agencies, municipalities, property owners and the public will take place throughout the study, including one Public Information Centre. Notices will be sent to all parties on the Master Mailing List and advertised in local newspapers prior to the Information Centre. Group In the upcoming months, Project Team members will be carrying out field investigations and contacting relevant external participants to determine existing natural, socio-economic, agricultural and cultural features and sensitivities. In addition, we are interested in receiving information regarding current and proposed future municipal roads/services and utilities within the study area. To assist with this process, we would appreciate your input in identifying areas of interest or concern, and if possible, forwarding any information or resources that may assist us in our study. We ask that you complete and return the attached Response Form before November 23. 2001. Upon completion of the study, a combined Transportation Environmental Study Report/Preliminary Design Report (TESRlPDR) will be prepared and made available for public and external agency review. All external participants on the study's Master Mailing List will be notified at that time, and a Notice of Study Completion will be advertised in local newspapers to explain the review process and identify the locations where the TESRlPDR is available for viewing. If you have any questions or require further information about this study, please contact either Ms. Susan Wagter, Environmental Planner for this project (e-mail susan.waqter, mto ov.on.ca) or the undersigned. Yours Mr. Michael Swim Project Engineer Ministry of Transportation Planning and Design Section Ph (519) 873-4595 Fax: (519) 873-4600 Míchael.Swim mto oV.on.ca 2001 CORRESPONDENCE - November 13th A Adrian Gordon, General Manager, Canadian Centre for Emergency Preparedness with copy of correspondence concerning the current state of emergency preparedness in Ontario. (ATTACHED) Items for Information - (Consent 1 Fareed Amin, Assistant Deputy Minister, Ministry of Transportation, Policy and Standards Division, acknowledging Council's support of the Windsor City Council's resolution on railway rationalization. 2. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Premier Michael Harris concerning the County hosting the July 2002 World Youth Days - The Days in the Diocese 3. Mayor Anthony A. Williams, Government of the District of Columbia with a letter of condolence in response to the events of September 11th with a letter of condolence in 2) 3) Mayor Rudolph W. Giuliani, City of New York, response to the events of September 11 th 4) the Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, concerning Council's resolution on its mission statement to provide a "safe pleasant community for all citizens" the County's 5) the Honourable David Turnbull, Solicitor General. concerning donation of $10,000 to the Fallen Heroes Fund Raven & Shaw, Chartered Accountants, with the Corporation of the County of Elgin's Consolidated Financial Report for Year Ended December 31, 2000. (available upon request from Administrative Services Department) 4. P.J. Leack, City Clerk, City of St. Thomas, with a resolution regarding the Tourism Co-ordinator Position - Elgin Tourist Association. (ATTACHED) 5. Brian Klunder, Special Assistant - Ontario, Office of the Minister of Transport, acknowledging Council's support for the City of Windsor's resolution concerning a Railway Rationalization Study for Southwestern Ontario. (ATTACHED) 6 Its Progress Is All About and What It AMO Member Communication: (ATTACHED) 1) Further Update on BNAS 2) Walkerton Public Inquiry Wrap Ups 3) Bill 111 - The New Municipal Act, What's - A Message from the President 7 Ontario News Release: (ATTACHED) 1) Province, Association of Municipalities of Ontario and City of Toronto Urge Ottawa to Keep Transit Promises 2) Ontario's Transit Plan 8. Lorne McCool, City Manager, City of Brampton, with a copy of the City of Brampton's 2000 Annual Report. (available upon request from the Administrative Services Department) 3?' 9. 2 Jack Layton, President, Federation of Canadian Municipalities, with a news release re: "Rebuild the Economy: Support Infrastructure Says FCM". (ATTACHED) 10. Honourable Brian Coburn, Minister of Agriculture, Food and Rural Affairs, with information concerning the level of funding to health and safety projects under the municipal infrastructure investment SuperBuild initiatives. (ATTACHED) 11 the Andy Mitchell, Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontario), with correspondence concerning Federal Governments commitment to equal funding for the Canada Ontario Infrastructure Program. (ATTACHED) 12 AMO Member Communication ALERT, regarding "AMO Sees Progress with Provincial Return to 1/3 Infrastructure Funding". (ATTACHED) 13 ROMAlOGRA Combined Conference, February 24-27,2002, Fairmont Royal York Hotel, Toronto, registration form, housing and program information (ATTACHED) 14. Max Stewart, Mayor, Municipality of Bayham, Invitation to Council and Staff to attend fundraising event for the new museum facility. (ATTACHED) 15 Harris, Premier of Ontario, acknowledging Council's resolution concerning public infrastructure. Michael D funding for 16 Pat Vanini, Director of Policy and Government Relations, Association of Municipalities of Ontario, with copy of correspondence from Transport Minister Brad Clark in regards to the Governments commitment to rail use and AMO's request for clarification for a Task Force. (ATTACHED) 17 David Campbell, Policy Analyst, Federation of Canadian Municipalities, acknowledging Council's resolution concerning the Railway Rationalization Study. (ATTACHED) 18. Ministry of Citizenship, with a copy of the Province's vision Honourable Cam Jackson statement. (ATTACHED) 19. Honourable Chris Hodgson, Ministry of Municipal Affairs and Housing, acknowledging Council's resolution of support for the City of Woodstock's resolution requesting provincial funding for budgetary requirement to offset municipal tax increases. (ATTACHED) 20. W. Michael Fenn, Deputy Minister, Ministry of Municipal Affairs and Housing, thanking and commending the County on successfully submitting the Financial Information Return and Municipal Performance Measurement Schedules to the Ministry. (ATTACHED) 21 Fridav Faxed Correspondence Honourable Brad Clark, Ministry of Transportation, acknowledging Council's correspondence concerning the Highway 401 emergency detours in Elgin County. (ATTACHED) ...17 2001 17 OCT The Hon. David Turnbull Solicitor General of Ontario Legislative Building Queen's Park Toronto, ON. M7A 1A1 October 2, 2001 Canadian Centre for Emergency Preparedness Minister, On behalf of the Canadian Centre for Emergency Preparedness (CCEP), I arn writing to congratulate the government on the appointrnent of Commissioner Inkster and Major-General Lewis Mackenzie to a committee to review the current state of emergency preparedness in Ontario. As an organization vitally concerned with the state of emergency preparedness in Canada, CCEP strongly favours this long over- due initiative. Dear PostOflice Box 2911 Hamilton.Ontario lBN JR5 77 james Street North. Suite J25 Hamilton. Ontario l8R2KJ Telephone: 905.5463911 TolI·Free: 800.96S.4608 Factimile:905.S46.2489 E-Mail:info@ccep.ca The Canadian Centre for Emergency Preparedness is an Ontario-based, independent, not-for-profit organization devoted to the promotion of disaster management to individuals, communities and organizations, in both government and the private sector, with the aim of reducing the risk, impact and cost of natural, human-induced and technological disasters. Over the past few years, our staff have assisted severai municipalities with the development and testing of detailed emergen~y plans. We are taking this opportunity to enclose for your information some specific proposals to improve the Province's ability to deal with future emergencies and, most of all, to safeguard the lives and property of our citizens. CCEP stands ready to assist the government as it works towards an enhanced system of emergency preparedness for Ontario. Presenters of the World Conference on Disaster Management www.wcdm.org We would welcome an opportunity to discuss our recommendations, which we think are achievable and affordable. Please be assured that CCEP is eager to assist the government in the development of an emergency preparedness program that meets Ontario's needs in light of the recent tragic events in the United States. Yours sincerely, Interne www.ccep.ca . Adrian Gordon General Manager cc: Mayors of Ontario Municipalities Commissioner Inkster Major-General Lewis Mackenzie 1í ~ \0\ 40 working together Proposals on the Current State of Emergency Preparedness in Ontario "Everything an orgåilizati6n does to protect itself and ensure it has the capability to respond to, manage and recover from a crisis is based on threat, probability and impact of events." Dennis Hamilton Introduction In January 2001, the Canadian Centre for Emergency Preparedness (CCEP) submitted a proposal to the Government of Ontario to improve the Province's ability to mitigate, prepare for, respond to and recover from future emergencies. This paper updates that proposal in light of the recent terrorist attacks in the United States. The Nature of Risk Has Changed 1. The shattering events of September 11 have demonstrated that the nature of emergency management in Ontario has changed. The Province, and the nation, face increasing risk from wide scale emergencies that may occur with little or no advance warning and which will overtax the traditional approach to emergency management in our communities. In the last ten years there have also been profound changes in Ontario's population and social economic structure which further compound the nature of the risks we face. 2. While current concerns are focused on the Province's ability to deal with terrorist threats, we must not ignore the increasing risks of other calamities. Recent studies have demonstrated an increase in the number and magnitude of both natural and human-induced disasters. What is so alarming is that these trends continue to rise. The federal government has stated that weather-related disasters alone, (ice storms, floods and windstorms) and the cost associated with them are 'skyrocketing.' According to the InsfÍtute for Catastrophic Loss ReducfÍon (ICLRJ the OCCUlTence of these events is becoming more frequent and the costs assodated with recovev are doubling every five years. Add to this the threat of terrorism (including bio- terrorism & cyber-terrorism), our increasing reliance on power and technology, and other less sensational but more common interruptions to our essential operational and business processes, there is no excuse for any level of government, business, organization or institution not to actively maintain a program to mitigate, prepare for, respond to and recover from emergencies. Ontario's State of Preparedness CCEP shares the concerns expressed by many emergency and contingency planners that the Province is inadequately prepared to deal with the various types of emergencies that face the citizens, businesses and governments of Ontario. These concerns are based on a number of factors including the following: 3. 1 Canadian Centre for Emergency Preparedness 41 mandate municipalities to not does that Ontario is one of only three Provinces maintain an emergency plan. · According to the results of a survey recently conducted by Emergency Measures Ontario (EMO), 91 % of Ontario communities have emergency plans in place. However, 62% of our municipalities have no training program for the staff who have the responsibility for putting plans into effect in the event of an emergency. Furthermore, 72% have not conducted an exercise within the last year to evaluate their emergency plan and response capabilities. · contained in reports Ice Storm have not been A number of observations and recommendations commissioned by the Government following the 1998 adequately addressed, for example: · The need for a formal training Provincial Emergency Plan. The role of the Province in a widespread emergency is not senior administrative levels within municipalities. The EMO Area Officers system creates expectations .... which may not be met or sustained if the emergency is wide-spread and the response continues for an extended period of time. The provincial strategy of disseminating information on specific hazards, protective actions and provincial assistance during the emergency is reactive. Information does not flow down from the Provincial Operations Centre in a timely manner. the well understood at of support program in exercise and training EMO lacks the necessary funding and resources to provide adequate and support to municipal emergency planners. . in Ontario The Canadian Centre for Emergency Preparedness submits the following proposals to improve the Province's ability to mitigate, prepare for, respond to and recover from future emergencies: Proposals to Improve the Levels of Preparedness 4. That the Government of Ontario follows through on the Premier's recent initiative on emergency preparedness by: 4.1 convening a meeting, chaired by the Commissioner Inkster & Major- General Lewis Mackenzie, between EMO and all municipalities (Heads of Council, CAO's and emergency coordinators), to discuss the state of emergency preparedness in Ontario with the objective of developing a short and long-term pIan to improve the process for emergency management in the Province. The agenda for the meeting should include: 2 Canadian Centre for Emergency Preparedness 42 . a review of the state of preparedness in Ontario & in particular, the provincial hazard and risk assessment in the light of the events of September 11, the 1998lce Storm and other recent emergencies. the role of Emergency Measures Ontario legislation mandating municipalities to develop and maintain emergency plans; - plan of action moving to introduce legislation to make it mandatory for all municipalities to develop and maintain emergency plans; empowering EMO to enforce the legislation; providing EMO with the necessary funding and resources to provide municipalities with appropriate expertise and assistance, support and training to meet demand; · · · That Emergency Measures of Ontario: develops a formal training and exercise program in support Provincial Emergency PIan; updates and expands its emergency training program for municipal emergency planners; reviews the Area Officers system to ensure that support for municipalities can be sustained in the event of extended wide spread emergencies; maximizes the use of technology in managing emergencies and communicating with both municipalities and the public prior to and during emergencies. the of · · · · 4.2 in Ontario be obligated to: prepare an emergency plan and to submit Measures Ontario for auditing purposes; update and test their emergency plans annually and submit test results to Emergency Measure Ontario; appoint members on a municipal emergency planning committee to review emergency planning practices in their municipality; appoint a qualified emergency co-ordinator in either a paid or volunteer function to ensure the implementation of adequate emergency prevention, mitigation, response and recovery measures. Emergency to such plan That all municipalities · · · · 4.3 Conclusion In conclusion, the emotional and mental impact of emergencies on people cannot be measured in monetary terms and that no amount will ever compensate for the 10ss of the life of a loved one. Therefore CCEP submits the present document in the hope that the Government will not delay this issue until the next disaster hits this province. 5. 'Today the threat is diverse, it is different, and it is largely unknown". US Senator John Warner 3 Canadian CentTe for Emergency Preparedness 43 ® Ontario OCT 19 2001 October 12. 2001 Minlstère des Transports Ministry of Transportation Policy, Planning and Standards Division 3rd Floor, Ferguson Block 77 Wellesley St. West Toronto, Ontario, M7A 1Z8 Tel: (416) 327-8521 Fax: (416) 327-8746 6 200' Heffren 1 Mrs. Sandra J. Deputy Clerk County of Elgin 450 Sunset Drive SI. Thomas, Ontario N5R 5V1 OCT Heffren Thank you for your letter to the Honourable Brad Clark, Minister of Transportation, and for forwarding a copy of the Windsor City Council's Resolution on railway rationalization I have been asked to respond on behalf of the Minister. Mrs Dear I have noted that your letter supports a study of railway rationalization in Southwestern Ontario, which could then be considered a prototype for studies for other areas. Since federal legislation governs the major railways, these matters fall primarily within federal jurisdiction. I see that you have also addressed this letter to the Honourable David Collenette, Minister of Transport, and I am confident that he will give your concerns every consideration. Yours sincerely, Thank you again for forwarding Council's Resolution Hon. Brad Clark, Minister of Transportation Hon. David Collenette, Minister of Transport City of Windsor Gar Knutson, MP, Elgin-Middlesex-London Steve Peters, MPP, Elgin-Middlesex-London Federation of Canadian Municipalities Association of Municipalities of Ontario Fait de matériaux recyclés Made from recovered materials cc: http://www.mto.gov.on.ca Thomas, Ontario N5P 1 C4 Constituency Office: 542 Talbot Street SI. ~ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 M.P.P. LONDON STJi:VE PETJi:RS, ELGIN - MIDDLESEX T aronta, Ontario M7A 1A4 steve@stevepeters.cam Tol Emai Tel: (416)325-7250 Fax: (416)325"7262 Email: steve@stevepeters.cam 19 OCT 2001 October 17,2001 Honourable Michael Harris Premier of Ontario Room 281, Legislative Building Queen's Park Toronto, ON M7A lAl Dear Premier: Please find enclosed this County of Elgin resolution focusing on the July 2001 World Youth Days - The Days in the Diocese. As you can see from the correspondence the selection of the County as the host community for this important event is being greeted with both support and gratitude from County officials. Premier, this undertaking will prove to be benefit for all residents within the region. With this in mind, I also join the County in en,cQuraging its constituent municipalities to assist with billeting, housing and other requirements for those participating in this event. Given the importance of this event - not just to Elgin County residents but also to Ontarians in general- I would urge you once again to demonstrate your support for all those involved in the preparation for the Wodd Youth Days. I thank you in advance for your time and consideration. Sincerely, 'St Q~ Steve Peters, M.P.P. Elgin-Middlesex -London Cc: County of Elgin Thomas. Ontario N5P 1 C4 Constituency Office: 542 Talbot Street St. ~ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 M.P.P. LONDON STEVE PETERS, ELGIN - MIDDLESEX Toronto, Ontario M7A 1A4 steve@stevepeters.com Tol Emai Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com ,:, '" 2001 81 OCT October 29,2001 fr.:¡ «~I¡'i ,-"~~,,,"~~1~ ¡'ð! Mayor Anthony A. Williams Govenmlent of the District of Columbia 441 Fourth Street Northwest Washington, D.C. 20001, U.S.A. Williams Please find enclosed this letter of condolence - following the Sept. 17,2001 attack on your city and subsequent support of your efforts as Mayor in the aftermath - from Elgin County Warden Duncan McPhail and, indeed, from all residents of the municipality. Dear Mayor As the Warden indicates, we viewed this violent and senseless act of aggression with both horror and disbelief. Yet, as the days following the tragic events unfolded, we watched with admiration your conduct as the Mayor in these trying times. In my capacity as the sitting Member ofthe Provincial Parliament for the riding of Elgin- Middlesex-London I - along with constituents throughout the region - would like to express my continued support to you and to the residents of Washington in this time of great need and in the coming years. we truly share more than a simple common geographical border. In such times, Sincerely, ~~ Steve Peters, M.P.P. Elgin- Middlesex-London Cc: Elgin County Warden Duncan McPhail Constituency Office: 542 Talbot Street 51. Thomas. Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com OCT ~H 2001 co¡~¡~r';rv [<, "'\'\1 ~, ~..f.."\\ Ie , K.:l,J5!~· ~:;\c::~.'tiv¡e,¡>_w;@ '':.,/"..1 ~ i.' ~~"(,,",,,ð I£l ~~ Ontario STEVE P'ETERS, M.P.P. ELGIN - MIDDLESEX, LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (416)325-7250 Fax: (416)325-7262 Email: steve@stevepeters.com October 29, 2001 Mayor Rudolph W. Giuliani City of New York City Hall New York, NY 10007, USA Dear Mayor Giuliani Please find enclosed this letter of condolence following the Sept. 17,2001 attack on your city and subsequent support of your valiant efforts as Mayor in the aftermath from Elgin County Warden Duncan McPhail and, indeed, from all residents of the municipality. As the Warden indicates, we viewed this violent and senseless act of aggression with both horror and disbelief. Yet, as the days following the tragedy in New York unfolded, we continued to watch with admiration your conduct as the Mayor of one of the world's greatest cities. You have indeed set a new standard to which many will aspire to in the future. In my capacity as the sitting Member of the Provincial Parliament for the riding of Elgin- Middlesex-London I - along with constituents throughout the region - would like to express-my continued support to you and to the residents of New York City in this time of great need and in the coming years. In such times, we truly share more than a simple common geographical border. Sincerely, ~~ Steve Peters, M.P.P Elgin- Middlesex-London Cc: Elgin County Warden Duncan McPhail Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: .(519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve@stevepeters.com ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-7250 Fax: (416)325~7262 Emaii: steve@stevepeters.com 2001 1 NOV and Housing October 30, 2001 Honourable Chris Hodgson Minister of Municipal Affairs 1 yth Floor, 777 Bay Street Toronto, ON M5G 2E5 Dear Minister; Please find enclosed a County of Elgin resolution focusing on its mission statement to provide a "safe, pleasant community for all citizens." It is an admirable goal that speaks well ofthe county's dedicated officials. Minister, I would appreciate your reviewing the County's resolution, assuring officials that your Government will assume its responsibility in helping to assist with the provision of the "variety of services" alluded to in this correspondence and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, 0t-~ Steve Peters, M.P.P. Elgin-Middlesex- London Cc: County of Elgin Constituency Office: 542 Talbot Street SI. Thomas. Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: stevé@stevepeters.com ~ Ontario STEVE PETERS, M.P.P. ELGIN" MIDDLESEX - LONDON NOV 1 20m Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com October 30, 2001 Honourable David Turnbull Solicitor General 11 th Floor, 25 Grosvenor Street Toronto, ON M7A IY6 Dear Minister: Please find enclosed a resolution from the County of Elgin that calls for the municipality to donate $10,000 to the Fallen Heroes Fund through the St. Thomas Fire Department. I am sure you will agree this is a highly laudable effort to assist this worthy international fund. Minister, the County of Elgin's move is one of genuine heartfelt compassion to those emergency response personnel involved in such tragedies as those that took place in the United States on September 11, 2001. I would appreciate your responding to the actions of the County of Elgin and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, St.. Q~ Steve Peters, M.P.P. Elgin-Middlesex- London Cc: County of Elgin I I I I I I I I I I I I I I I I I I I CORPORATION OF THE COUNTY OF ELGIN INDEX OF CONSOLIDATED FINANCIAL REPORT DECEMBER 31. 2000 Auditors' Report Consolidated Statement of Financial Position Consolidated Statement of Financial Activities Consolidated Statement of Changes in Financial Po.sition Schedule 1 - Operating Fund Schedule 2 - Capital Fund ScheduJe 3 - Reserves and Reserve Funds Notes to the Consolidated Financial Statements Page 1 2 3 4 5 6 7 8-13 Its I I I I I I I I I I I I I I I I I I I 1 RAVEN&SHAWLLP Chartered Accountants 204-460 Wellington Street St. Thomas, Ontario N5R 6H9 Telephone: (519) 631-8250 Telephone: (519) 637-3500 Facsimile: (519) 631-8919 AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Elgin: We have audited the consolidated statement of financial position of the Corporation of the County of Elgin as at December 31, 2000 and the consolidated statements offmancial activities, including the supporting schedules and changes in financial position for the year then ended. These financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these fmancial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the County of Elgin as at December 31, 2000 and the results of its financial activities and the changes in its financial position for the year then ended in accordance with the accounting principles for municipal governments established by the Canadian Institute of Chartered Accountants. Chartered Accountants April 6, 2001 I I I I I I I I II I I I I I I I I I I 2 CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION YEAR ENDED DECEMBER 31. 2000 2000 1999 FINANCIAL ASSETS Cash $ 7,769,521 $ 4,166,911 Accounts receivable (Note 5) 1,549,755 1,473,085 Long-term receivables 13,750 19,107 Long-term investments 5.589.166 TOTAL FINANCIAL ASSETS $ 9.333.026 $11.248.269 LIABILITIES Accounts payable and accrued liabilities $ 3,054,596 $ 6,994,992 Other current liabilities 1,186,671 1,187,896 Municipal debt (Note 6) 1.627.880 1.667.004 Total Liabilities 5.869.147 9.849.892 MUNICIPAL POSITION Operating fund (Schedule I) 140,000 140,000 Capital fund (Schedule 2) (1,566,952) (1,834,588) Reserves and reserve funds (Schedule 3) 6.996.711 5.483.176 Total fund balances 5,569,759 3,788,588 Future revenue requirements (2.105.880) (2.390.211) Total Municipal Position 3.463.879 1.398.377 TOTAL LIABILITIES AND MUNICIPAL POSITION $ 9.333.026 $11.248.269 The accompanying notes are an integral part of these financial statements. I 3 CORPORATION OF THE COUNTY OF ELGIN I CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED DECEMBER 31. 2000 I Budget (unaudited) 2000 1999 I REVENUES Requisition on local municipalities $13,393,845 $13,542,147 $ 12,671,375 I User charges (Note 10) 3,967,998 4,022,235 3,952,592 Transfer payments 9,589,813 11,021,739 11,567,753 Investment income 102,000 384,631 280,681 Other contributions (Note II) 1.020.220 790.569 550.162 I Total Revenues 28.073.876 29.761.321 29.022.563 I EXPENDITURES Current Operations General government 1,665,541 2.392,380 2,397,207 I Property assessment and support 590,267 590,267 592,840 Emergency measures 42,620 45,104 141,273 Transportation services 2,619,177 2,643,738 2,431,708 Environmental services 13,951 I Public health services 1,162,569 1,144,478 1,044,426 Hospital support 38,000 38,000 40,000 Ambulance services 515,000 481,497 301,438 I Welfare assistance 2,991,996 2,595,827 3,303,565 Assistance to aged persons 9,239,219 9,269,685 9,213,624 Social housing 1,352,500 960,137 1,384,328 Libraries 1,446,624 1,412,709 1,446,470 I Other cultural services 139,950 145,598 120,320 Planning and development 73,000 65,092 64,726 Agriculture and reforestation 43.530 42.438 35.907 I Total Current Operations 21.919.993 21.826.950 22.531.783 I Capital Operations Administrative building and equipment 277,500 272,650 220,787 Road resurfacing 3,976,028 4,442,637 4,810,128 Homes for senior citizens 1,172,295 1,048,680 216,146 I Other capital projects 74.000 104.902 152.470 Total Capital Operations 5.499.823 5.868.869 5.399.531 I Total Expenditures 27.419.816 27.695.819 27.931.314 I NET REVENUES (EXPENDITURES) 654.060 2.065.502 1.091.249 ADJUSTMENTS FOR: Debt principal repayments (39,124) (39,124) (35,109) Other current assets (11,274) I Accrued vacation and sick benefits (245.207) 670.500 (Decrease) increase in future revenue requirements (39.124) (284.331) 624.1]7 I CHANGE IN FUND IJALANCES $ 614.936 $ 1.781.171 $ 1.715.366 ~ The accompanying notes are an integral part of these financial statements. I I I I I I I I I I I I I I I I I I I I CORPORATION OF THE COUNTY OF ELGIN 4 CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION YEAR ENDED DECEMBER 31. 2000 CASH PROVIDED BY (USED IN): OPERATING ACTIVITIES Net revenues (expenditures) Adjustments for: (Increase) in accounts receivable Decrease in other financial assets (Decrease) increase in accounts payable and accrued liabilities (Decrease) increase in other current liabilities Cash (used in) provided by operating activities INVESTING AND FINANCING ACTIVITIES Decrease (increase) in long-tenn investments Municipal debt repaid Cash provided by (used in) investing and financing activities NET CASH INFLOW CASH POSITION, BEGINNING OF YEAR CASH POSITION, END OF YEAR 2000 1999 $2,065,502 $1,091,249 (76,670) (437,949) 5,357 7,020 (3,940,396) 3,119,384 (1.225) 802.429 (1.947.432) 4.582.133 5,589,166 (3,001,495) (39.124) (35.1 09) 5.550.042 (3.036.604) 3,602,610 1,545,529 4.166.91 I 2.621.3 82 $7.769.521 $4.166.911 The accompanying notes are an integral part of these financial statements. Rs I 5 I CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 1 - OPERATING FUND I YEAR ENDED DECEMBER 31.2000 I Budget (unaudited) 2000 1999 REVENUES I Requisition on local municipalities $13,393,845 $13,542,147 $12,671,375 User charges 3,967,998 4,022,235 3,952,592 Transfer payments 9,589,813 11,021,739 11 ,276,006 Investment income 100,000 379,413 217,996 I Other contributions 990.220 761.511 335.101 28.041.876 29.727.045 28.453.070 I EXPENDITURES General government 1,665,541 2,392,380 2,397,207 I Property assessment and support 590,267 590,267 592,840 Emergency measures 42,620 45,104 141,273 Transportation services 2,619,177 2,643,738 2,431,708 Environmental services 13,951 :1 Public health services 1,162,569 1,144,478 1,044,426 Hospital support 38,000 38,000 40,000 Ambulance services 515,000 481,497 301,438 I Welfare assistance 2,991,996 2,595,827 3,303,565 Assistance to aged persons 9,239,219 9,269,685 9,213,624 Social housing 1,352,500 960,137 1,384,328 Libraries 1,446,624 1,412,709 1,446,470 I Other cultural services 139,950 145,598 120,320 Planning and development 73,000 65,092 64,726 Agriculture and reforestation 43.530 42.438 35.907 I 21.919.993 21.826.950 22.531.783 I NET REVENUES (EXPENDITURES) 6.121.883 7.900.095 5.921.287 FINANCING AND TRANSFERS Other current assets (11,274) 1 Accrued vacation and sick leave (245,207) 670,500 Debt principal repayments (39,124) (39,124) (35,109) Transfers (to) capital fund (3,999,823) (4,515,802) (4,281,613) I Transfers (to) reserve and reserve funds (2.222.936) 0.099.962) (2.263.79]) (6.261.883) (7.900.095) (5.921.287) I CHANGE IN FUND BALANCE (140,000) FUND BALANCE, BEGINNING OF YEAR 140.000 140.000 140.000 I FUND BALANCE, END OF YEAR $ $ 140.000 $ 140.000 I lis The accompanying notes are an integral part of these financial statements. 1 I I I I I I I I hi ~ tl I I I I I I I I 6 CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 2 - CAPITAL FUND YEAR ENDED DECEMBER 31. 2000 Budget (unaudited) 2000 20.000 25.785 1999 $ 291,747 60,403 212.635 564.785 REVENUES Transfer payments Investment income Other contributions $ $ 3,014 20.000 22.771 EXPENDITURES Administration building and equipment Road resurfacing Homes for senior citizens Other capital projects 277,500 272,650 220,787 3,976,028 4,442,637 4,810,128 1,172,295 1,048,680 216,146 74.000 104.902 152.470 5.499.823 5.868.869 5.399.531 (5.479.823) (5.843.084) (4.834.746) NET REVENUES (EXPENDITURES) FINANCING AND TRANSFERS Transfers from operating fund Transfers from reserves and reserve funds FUND BALANCE, BEGINNING OF YEAR 3,999,823 4,515,802 4,281,613 1.600.000 1.594.918 1.022.389 5.599.823 6.110.720 5.304.002 120,000 267,636 469,256 (1.834.588) (1.834.588) (2.303.844) $(1.714.588) $(1.566.952) $(1.834.588) CHANGE IN FUND BALANCE FUND BALANCE, END OF YEAR The accompanying notes are an integral part of these financial statements. ~ I I I I I I I I I I I ~ I I I I I I I 7 CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 3 - RESERVES AND RESERVE FUNDS YEAR ENDED DECEMBER 31. 2000 Budget (unaudited) 2000 12.000 8.491 1999 $ 2,282 2.426 4.708 REVENUES Investment income Otherconnibuûons $ 2,000 $ 2,204 10.000 6.287 NET TRANSFERS FROM (TO) OTHER FUNDS Transfers ITom operating fund 2,222,936 3,099,962 2,263,791 Transfers (to) capital fund (1.600.000) (1.594.918) (1.022.389) 622.936 1.505.044 1.241.402 CHANGE IN FUND BALANCE 634,936 1,513,535 1,246,110 FUND BALANCE, BEGINNING OF YEAR 5.483.176 5.483.176 4.237.066 FUND BALANCE, END OF YEAR $6.118.112 $6.996.711 $5.483.176 The accompanying notes are an integral part of these financial statements. ~ I I I I I I I II I ¡ I I I I I it t I I I 8 CORPORATION OF THE COUNTY OF ELGIN NOTES TO TIiE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31.2000 The County of Elgin is a municipality in the Province of Ontario and operates under the Ontario Municipal Act, the Municipal Affairs Act and other related municipal legislation. 1. ACCOUNTING POLICIES The consolidated financial statements of the Corporation of the County of Elgin are the representation of management prepared in accordance with local government accounting standards established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The following are the County's significant accounting policices: Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues, expenditures and changes in fund balances and in financial position of the reporting entity. The reporting entity is comprised of all organizations and enterprises accountable for the adminìstration of their financial affairs and resources to County Council and which are owned or controlled by the County. In addition to general governmenttax-supported operations, they include the following: Elgin County Homes for Senior Citizens Elgin County Library Elgin County Pioneer Museum Interdepartmental and organizational transactions and balances are eliminated. The assets, liabilities, revenues and expenditures of the Elgin - St. Thomas Health Unit, a joint local board, are not consolidated in these financial statements. Fund Accounting The consolidated financial statements are presented on a fund accounting basis and include the following funds: i) Operating Fund The operating fund reflects the financial activities associated with the provision of general municipal services during the year. ii) Capital Fund The capital fund reflects the financial activities associated with the acquisition, construction and funding of capital assets. lis I I I I I I 1 'I 1 I I I I I I I I I I 9 CORPORATION OF THE COUNTY OF ELGIN NOTES TOTIiE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2000 1. ACCOUNTING POLICIES (Cont'd) Fund Accounting (Cont'd) iii) Reserves and Reserve Funds The reserves and reserve funds reflects appropriations authorized by Council to be set aside for the funding of future operating or capital expenditures. Investments Investments consist primarily of money market instruments such as guaranteed investment certificates and are recorded at cost which approximates market value. Basis of Accounting The basis of accounting followed in the financial statement presentation includes revenues in the period in which the transactions or events occurred that gave rise to the revenues, and expenditures in the period the goods and services are acquired and a liability is incurred or transfers are due. Physical Assets Physical assets, comprised of capital assets and inventories of materials and supplies are recognized as expenditures in the period they are acquired. Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Reserves for Future Expenditures Certain amounts, as approved by County Council, are set aside in reserves for future operating and capital expenditures. Transfers to and/or from reserves are reflected as an adjustment to the respective fund. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the period. Actual results could differ from those estimates. lis I I I I I I I I I I I I I I I I I I I 3. 4. 5. CORPORATION OF THE COUNTY OF ELGIN NOTES TO TIm CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2000 2. PUBLIC SECTOR ACCOUNTING BOARD RECOMMENDATIONS 10 Commencing with the reporting year 2000, the County of Elgin has adopted the accounting recommendations and disclosure requirements as prescribed by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The figures presented for comparative purposes have been restated to confonn with the current year's presentation. CONTRIBUTION TO UNCONSOLIDATED JOINT LOCAL BOARD Further to Note 1, the County of Elgin contributed $965,094 (1999 - $856,027) toward the operations of the Elgin - St. Thomas Health Unit. The County's share of the accumulated surplus of this joint local board is $112,100 (1999 - $80,900). POST EMPLOYMENT BENEFITS The County has a pension agreement with the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its employees. The plan is a contributory defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Effective August 1, 1998, OMERS declared a contribution holiday, which temporarily suspended payments to the plan until July of2002. ACCOUNTS RECEIVABLE 2000 Province of Ontario Homes for senior citizens - resident fees Other municipalities Government of Canada Trade accounts and other receivables Less: allowance for doubtful accounts $ 507,411 488,005 269,192 158,876 201,350 (75.079) $1.549.755 1999 $ 27,028 435,116 822,498 189,164 68,657 (69.378) $1.473.085 Rs I I I I I I I I I I I I I ,. I I I I I 6. 7. 8. 11 CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2000 MUNICIPAL DEBT 2000 1999 (a) The balance of municipal debt reported on the "Consolidated Statement of Financial Position" is made up of the following: The County has assumed responsibility for the payment of principal and interest charges from an existing mortgage on the purchase of a building. At the end of the year, the outstanding principal amount of the liability is $1.627.880 $1.667.004 (b) The municipal debt reported in (a) has been approved by by-law and the annual principal and interest payments required to service this debt is within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and HQusing. (c) Interest on the municipal debt recorded in the "Consolidated Statement of Financial Activities" in 2000 was $179,384 (1999 - $183,399). (d) Subsequent to year end, the balance of the existing mortgage including accrued interest was discharged by the County. OPERATING FUND The operating fund balance of$140,000 is available to offset future revenue requirements in 2001. CAPITAL FUND 2000 1999 The capital fund is comprised of the following: Amount to be financed: Public health building $(1,758,963) $(1,837,147) Funds for future construction 192.011 2.559 $(1.566.952) $(1.834.588) ~ I 12 CORPORATION OF THE COUNTY OF ELGIN I NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS I DECEMBER 31. 2000 I 9. RESERVES AND RESERVE FUNDS 2000 1999 I Capital expenditures unspecified $2,582,133 $ 211,263 Special circumstances 922,073 922,073 Working capital 500,000 500,000 I Transportation capital financing 473,646 990,637 Environmental purposes 402,201 402,201 Mill rate stabilization 318,307 710,874 I Ambulance services 298,425 238,160 Transportation maintenance 250,000 250,000 I Archives 246,592 107,045 Ontario Works program 204,225 104,225 Homes for senior citizens capital financing 202,058 588,638 I Workers' compensation 176,159 76,159 Information technology 161,682 96,112 Other 259210 285.789 I $6.996.711 $5.483.176 I 10. USER CHARGES I 2000 1999 Homes for senior citizens - resident fees $3,363,435 $3,295,614 I Rental fees 469,872 482,644 Land division fees 57,350 61,551 Other fees 131.578 112.783 I $4.022.235 $3.952.592 I 11. OTHER CONTRIBUTIONS 2000 1999 I Provincial offenses $302,000 $302,424 I Elgin - St. Thomas Health Unit - return of surplus 415,520 Donations 73.049 247.738 I $790.569 $550.162 ~ I I I I I I I I I I I I I I I I I I I I 12. 13. 13 CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2000 CONSOLIDATED EXPENDITURES BY OBJECT 2000 1999 Salaries and benefits Goods and services Grants, transfers and other expenditures Debt interest $10,047,043 14,341,638 3,127,754 179.384 $ 9,888,868 14,993,020 2,866,027 183.399 $27.695.819 $27.931.314 TRUST FUNDS The County of Elgin administers the following trusts on behalf of third parties. As related trust assets are not owned by the County, the trusts have been excluded ITom the consolidated financial statements. Homes for Senior Citizens Eh!Ïn Manor Terrace Lod¡¡e Bobier Villa 2000 1999 Balance, January I $66,518 $33,219 $ 5,446 $105,183 $107,133 Net withdrawals (26,710) (3,476) (2,269) (32,455) (6,798) Interest 2.689 2.085 267 5.041 4.848 Balance, December 31 $42.497 $31.828 $ 3.444 $ 77.769 $105.183 Rs Officc or lhe Clerk 1'. O. Box 520. City Hall St. Thomas. Ontario N5P 3V7 elepholle: (519) 631-1680. Ex! 100 Fax: (519) 633-9019 Pete. J. LeRek, M.B.A. City Clerk OCT 24 2001 Thomas Corporation of the City of St. October 22nd, 2001 Association Mr. C. Bienefeld St. Thomas-Elgin Tourist 450 Sunset Drive ST. THOMAS. Ontario N5R 5Vl Association in Tonrist EI Re: Tourism Co-ordinator Position at the Thomas passed the following resolution Dear Mr. Bienefeld The Council of the Corporation of the City of St. October 15th, 2001 meeting of City Council "THAT: The City of St. Thomas agrees to jointly fund a Tourism Coordinator position with the County of Elgin on the basis of 40% of cost for the St. Thomas-Elgin Tourist Association for a two year term." Council further directed that an office will be provided at St. Thomas City Hall at no charge, and the City's Human Resource Staff will manage the recruitment process, with the selection ofthe Tourist Co-ordinator to be made by the St. Thomas-Elgin Tourist Association. Connie Morrison, Director of Ms Should you require any further information, please contact Human Resources, 631-1680, Ext #141 44 PJ. Leack, City Clerk pc/Mrs. Sandra Heffren, County of Elgin Mr. Roy Main, City Administrator Mr. Ron Cutway, City Treasurer Ms. Connie Morrison, Director of Human Resources Cabinet du ministre des Transports w Office of the Minister of Transport }.6 2001 EtG~N 29 OCT 2 6 2001 Mrs. Sandra J. Hefften Deputy County Clerk County ofElgin Ontario 450 Sunset Drive St. Thomas, Ontario N5R 5Vl OCT Dear Mrs. Heffren: Thank you for your letter of September 11, 2001, to the Honourable David M. Collenette, Minister of Transport, with which you enclosed a copy of a resolution adopted by Windsor City Council, requesting that the federal and provincial governments undertake a Railway R;:¡tionalization Study for Southwestern Ontario. The Minister has asked me to respond on his behalf. As you may know, on July 18, 2001, Minister Collenette tabled in Parliament the final report of the Canada Transportation Act Review Panel. This report, which has been publicly released, is available at the following internet address www.reviewcta-examenltc.gc.caJenglish/pages/finalreport.htm transportation system can urban transportation, The Panel made some 90 recommendations on how the national be improved. Among other things, the recommendations address the preservation of urban rail corridors and funding mechanisms. Transport Canada is carefully reviewing the Panel's report in order to address the complex transportation issues it contains. As Minister Collenette has already indicated, the work of the Review Panel will be one of the key building blocks in the development of a new Transportation Blueprint for Canada. Within this context, it would be premature for the Minister to make any comment on the suggested establishment of a legislated national/provincial/territorial program to assist municipalities in undertaking the replacement of structures and the provision of new structures where warranted, as well as to resolve conflicts between citizens and railways. That being said, please be assured that Windsor City Council's views will be taken into consideration as Transport Canada reviews the issues addressed by the Canada Transportation Act Review Panel and in the formulation of the Transportation Blueprint. Q3-o112 (E) (96-06) ./2 "i: leI -.., Canadã -2- I trust that the foregoing helps to clarifY Transport Canada's position on the matter. Again, thank you for writing. Yours sincerely, 4 þz~ Brian Klunder Special Assistant - Ontario 46 Office of Mr. Gar Knutson, M.P. Office of Mr. Steve Peters, M.P.P c.c. Page BBZ 01/02 P. CLERK-Elgin Co 619 416 97 1 519 633 7661 FAX NO. ASSOCIATION OF?-) 260 o PM EST 18/3B/81 23:16:47 TUE 06 OOT-30-0 Association of Municipalities of Ontario £~. For Your {)nformat 393 University Avenue, Suil9 1701 Toronto. ON MSG 1E6 Tel; (416) 971-9856' fax (416) 971-6191 omall: 3mo@.amo.mlln\com.com on . I attention of the Clerk and Council, that copies of this are distributed to all To the Please ImSl/re October 30. 2001 FYI - 01/033 Members of Council Immediate Attention For FURTHER UPDATE ON SNAS Issue: Boll Canada Application to destandardize nnd then to withdraw the 8ell Neutral Answer Service f()r municipalities who contract Bell for this service FélCtS Furthor [0 AMO's previous Alerls/F'Yls on this issue, Bell Canada has written CRTC updating iton how BNAS GlJstomers have proceeded with alternative sorvice delívery. The contents ofthat letter follows for information purposes. Canadu Bell Neutral Answer Servicc and tl1cn to withdraw thc scrvico .Bell rector, Re¡::ulatory Mutters, to its Gcnoral Tariffltcm 1415- scrvicc cffcctivo 2 ,Tuly2001 Palmer, D O:lVi<. "On 6 April 200 I, Boll C,1I1alla submitted revisions (l3NMi). The Compnnyproposetl to dcstandardizcthís in ils cnlircly 110 lalor l1wn Fcbrunry 2003 t'r()Jn Octohcr 19, 2001 date! o CHTC Lctlc\' !y leUt'r dntcd 25 May2001, the COll1mi$sion sought coml11ents on Bell Canada's proposal to dcstanuardi"c BNAS lnlorof,tcd pl1rtics W01'e rcql.lired to filc thc.irool1111lcnts 011 thcproposal by 14 JlIne200l. The Company filOt] reply commcllts 01126 Juno 2001 and awaits the Commission's disposition ofils proposal 111 Appol X ^ oft1¡,~ altachll1cI11lo TariffNoticc (TN) 6578, the Company provided, in con lidcncc, alist ofthcsyslems in place, (IS wclJ ns eurronl ,Igrecment expiratioll datcs. Sinct) last April, a nUlllbcrofBNAS cI.lslomcrs have lakenslcps to migrale 10 ml (1llcmnlivo ccn!rali"cd point-of-answcrbul'C3u. 'l'hcCompanyis thcrcforeprovidinga reviscd Appendix A, which provid~s a listofthcsystcl1lS ill place in Apri12001, agreemcnt expirations datos and where appropriatc, cutowrdalos. As re/locted ill the attached, by year-end, 51lhseriplion to BNAS wi] I have dcclíned by anolher 32%. II is also Ihe Company's undcrst¡mdinglhat SCVet1 othcr ßNAS clt~l()mers arc (\ctivc]y sœkìllg ullswe1'Ìng altC1'l1alives, one ofwhit;h is expeetet1 to conlil'lnmigralion inJanuary2002. Finallyanother lwo cllstomcrs areoxpectod 10 S(:tup thoir own Mswcrbll1'<::all coincidcnt with lh~ expiration ofthc\¡- agreement. Pursuant to Al1ícle II orthe Terms of SCl'vke, 'lhe rovisiÜl110 Appcndix A ispmvided in c0I1JidG11ce, 'L~ il containscustorn0r~peoifie ìnfonuatÌon. An abl'j(lgcd vcr.ioJ s been provided for thc pllbJic rccord .. www.rnunicom.com POlicy and Government Relations, 416 971·9856 "xl. 316 47 network at AMO'$ subscription basad MUNICOM '{his information is availoblo througl of Director Pat Van Tlfo For fUl-thcr Page 1'11'13 CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-> EST 17:37 11'1/31'1/1'11 23 02/02 P. Association of Municipalities of Ontario 6 97 619 £~- 41 FAX NO. 260 o PM TUE 06 OCT-30-0 For 'ýour (J~nformati 3133 Unlvore.lty AvenuG, Sullt11?D1 Toronto. ON MSC 1 ~G 18-1: (416) !)71~9666 w 1üX: (416' 971-6191 ¢m.-lI: <4ft.,@H'uTlCl,munlc;OIt1.C(l1n on tlw attention of the Clerk and Council. To 01/034 FY October 30, 2001 mediate Attention For 1m ssue: nowfocus on developing ry Wraps Up With tile public process now over, the Walkerton Commission wi recommcndations to the province. Walkerton Public Inqu Facts: Justice Dennis O'Connor presided overthe last public hearing in the Walkerton Inquiry process yestorclay, at a Town Hall meeting in Toronto Justice O'Connor, the Wall<erton Inquiry Commissioner, and his staff will now dedicate themselves to preparin!) recommendations tathe Province on drinking water quality in Ontario. Final recommendations b1)sed on P8rt I of the Inquiry, regarding the circumstances leading up to the water contamination tragedy in Wl1ikorlon, are expected in eariy2002. Recommendations from Part II of the Inquiry, regarding future policy and measLlrcs with respect to drinl<ing water delivery in Ontario, are expected in the Spring Also expected in Spring 2002 are a series of studies undertaken by SuperBuild on the condition and financing of water and sewer infrastructure in Ontario. These will provide the most comprehensive inventory of water and sewer il1fmstructure in the r)mvince to date. AMO will carefully track and provide input into the Provincial Government's response to the Walkerton Inquiry recommendations and the SuporBuilcl stuclies. AMO participated throughout the Inquiry, representing fT1unidpul interests and providing information and r<~Cf,)l)1mendatìons to the Commissioner. During the Inquiry, among other matters, AMO recommended to .ILlstice O'Connor that: . Propo$ùd chi.1ngcs to water delivery in Ontario must be tested against the smallest water systems, thosr~ in tll0 most remote areas, and those communities served by multiple water systems. In principle, ::J move to full cost recovery for drinking water systems is a good idea. However, the transition wiil be difficult for some municipalitios due to high rate hikes. There may be municipalities that will rcqlJire ongoing Provincial funding support to manage in these circumstances. Lon¡¡-term, sustainable infrastructure pl8nning and financing is needed to prepare for infrastructure expansion and replacement. Any reforms to drinking water delivery should focus on how water is delivered, rather than who delivers it. The 'How' includes clear roles and responsibilities, best practices and continuous improvement, and well defined provincial poiicies. Wlli1C ¡¡II rYlunicipéllilies must meet the same weiter quality objectives, the Ontario drinking water regulation should adopt a risk-based approach to monitoring, to reflect differences in local water qualily. If somo cllemical parameters are consistently not detected in local raw water, quarterly tm;tinø for those parameters should be redllced. SOllrC(~ water protection is the first and mostvital component in a multi-barrier approach to providing safe drinking water. at at websíte website the AMO Municom or the AMO public 48 To view AMO's submissions to the Inquiry, please go to wW2'u!l\mLçs!.I.D..&QQ:l, and click on the 'Walkerton Inquiry' link WWW.¡·HI.lO.on.ca. and click on tile 'What's New' link. _ hw.. ..". ".'.' ""n....... . Page BB2 CLERK-Elgin Co 1 519 &33 7&&1 ASSOCIATIon OF?-) EST 17:42 11/B21B1 23 01 Association of Municipalities of Onl3rio p 6191 l¥ (", 416 97 / FAX NO, 260 53 PM 04 FR NOV-02-Q 393 Unlvo,,\1y Avonuo, 5u.017D1 Toron10, ON MSG 1E6 Tot. (416) 971-9856' fox: (416) 971-6191 lIm~n' 11I1Y'I/Í'I)¡:UY\t\ mun1r:nm r.nrn ert I To tile immediate attention of the Clerk and Council PfeasÐ ensure that copies of this are distributct1 to all Members of Council 011027 Alert BILL 111 - THE NEW MUNICIPAL. ACT WHAT'S IT AL.L ABOUT AND WHAT IS ITS PROGRESS A Message from the President November 2. 2001- Since tile introduction oHl1e legislation, tl1ere has been a lot of activity directed at understanding the Bill. Among other lhings, AMO's Board of Directors received a presentation from the Ministry of Municipal Affairs and Housing on the Bill's key components. As well, AMO, with the help of various staff associations, is analysing the legislation in preparation fordiscussìons with the Ministry, I have the ilSSUr<lnce of Minister Hodgson that municipal input will continue and that the sector's advice on the regulations to implement parts of the legislation is also criticaliy important. members are asking AMO some basIc questions. ¡¡'Ie meantime n will the new Act do for the provincial-municipal relationship? Earlier this year, AMO's membership, through survey responses, said that two elements of the provlnci¡¡l-municipai relationship needed improvement. First -- enable and work with municipal government, and second, employ a pre-consultalion process that allows for proper planning for changes What In rCJsponse to tile sector's demand for broad authority to manage matters of greatest local Interest, the legislation sets out ten spheres of jurisdiction that are identified as totally within municipal jurisdiction. Aiso tl'H3 olimination oftho "notwithstanding" clause, a provision in the 1998 draft that gave tll0 Ministerthe abilily through regulation to overwrite the legisiation. is a huge step in re-establishing somo respective trust. These are a few examples of how the Bill proposes to 'enable' municipal gOVèHnrnent. As well, for tho first time, municipal ~overnmenthas been recognized as a responsible and accountable governing body. In tnrrns of consultation, the Bill acknowledges tho importance of ongoing government-to-government dlscl.lssions on matters directly affecting mlJnìcipalities. We are vigorously working on a Mer110r<1ndul1l of Understanding that will set out an effective process of pre-consultation with municipalities prior to any provincial action directly affecting municipal business. We hope thatthis will help us iniliate new ideas to support municip¡:¡1 governments as well as better plan and implement provincial change and to mitigate mutually identified impacts. 12 49 Page BB3 CLERK-Elgin Co 1 519 £,33 7£,£,1 ASSOCIATION OF?-} EST 18:33 11/B2/81 23 02 P.2 P 6191 416 97 FAX NO. 260 53 PM 04 FR NOV-02-0 All About and What Is Its Proqress It Whal's 111 Bil ~~!D,eP!. COI:0!~)~!!!!~!!2Ð'l!I.ert differ from the 1998 draft? In mldition to the elimination of the "notwithstanding clause", the revamping of the spheres of jurisdiction, pre-consultation, and municipal government recognition, the Bill provides, among other matters: · th(J flexibility to establish municipal service boards and joint service boards, · the ability to incorporate municipal corporations for specific purposes, · new ¡,\ccess to (] broader range of investment instruments, which means that smaller municipalities Cflll tal~e advantage of these instruments through a municipal pooling agency, · flexibility for the treatment of the 1/3 tax free allowance, · for n business registry as an alternative to licensing for those not wanting a ful censing regime and · for municipal pOlicies on procurement and tile hiring of relatives How does the Bill The 1998 draft itself introduced some new concepts including giving municipalities "natural person powers," -the same powers a person has to conduGt day-to-day business withoutthe need for specific legislative authority. Our on-going review will no doubt identify other changes. Bill relate to Bil/46, the Public Sector Accountability Act? AMO's position is that the new Municipal Act must replace Bìil46. AMO has argued that Bìil46 is completely inappropriate to municipalities. Tho accountability measures in BiII111 are sufficient as it carries over current accountability provisions and speaks to efficiency/effectiveness improvements and identification of barriers to Ðchieving improvements. We need the Ministerof Finance to confirm and recognize tho accountability provisions ofthe new Municipal Act as the accountability framework for HIe mlJnit~ipal sector. Now does tllis Slmulci the municipal sector support this BíII? The 1998 draft did not have municipal sector support, nor did it have the business sector's support. Sinc!) then, some of the issues with the 199B dmft have been resolved. So, compared to the 199B draH le[Jislation, the Bill contains some significant improvements and provides some privileges that did not oxist before. It is a more modern governing framework and generally, represents a solid step in th0 riHht direction. As Mayor Hazel McCallion has remarked. it is important to move forward with this legislation. AMO believes it provides a good framework on which we can build and continue to achievo " "New Deal." . Next? AMO will continue its work on this important piece of legislation and will keep its memb0rship informod ()flhe l3ill's progress and attendant Issues. Getling the support of all political partiesforthe passa{J0 of this legislation before the end the current Session is important as well as the need to replaco Bill 46's accountability approach with that of the new Municipal Act. Please contact your iocal MPP ami send tllis message. What'$ If you have any questions, do not hesitate to contact (416) 971-9856: Pat Moyle, Executive Director at ex!. :~()6; or Pat Vanini, Director of Policy and Government Relations at ex\. 316 50 In Case of Transmission Difficulties Please Call 416-663-2101 Please Deliver To: The County of Elgin News Release ® Communiqué Ontario Minis1;ry of Minlstère des Municipal Affairs Affail'es municipales and Housing at du Logement For Immediate Release October 23,2001 PROVINCE, ASSOCIATION OF MUNICU'ALITIES OF ONTARIO AND CITY OF TORONTO URGE OfT A W A TO KEEP TRANSIT PROMISES TORONTO - The Ontario government, the Association of Municipalities of Ontario and the City of Toronto called on the federal government today to keep its promise to support public transit by contributing $3 billion over 10 years to the province's recently announced transit plan. "We are inviting the federal government to work with us to improve public transit by signing on immediately to the 10-year, $9-billion transit pIan announced by Premier Harris last month," said Municipal Affairs and Housing Minister Chris Hodgson. Hodgson was joined by Brad Clark, Minister of Transportation, Ann Mulvale, President of the Association of Municipalities of Ontario, and David Shiner, Chair of the Budget Committee for the City of Toronto, in a joint news conference to encourage the federal government to participate in the province's transit plan. The transit plan would see the provincial, municipal and federal governments contribute $3 billion each over the next 10 years to renew and expand 1ransit in the province. The federal govc:rnment has committed to investing in transit, but so far has not made a specific funding commitment. "I am very disappointed the federal government has broken its promise to invest in transit," said Clark. "We need their support to help us eliminate gridlock, strengthen our economy, and improve Our quality of life." "I strongly urge the federal government to follow the province's lead and recommit il~elfto funding public transit infrastructure," said Mulvale. "This is an important opportunity for all orders of government to work together to improve how we move people and goods in Ontario." As part of the transit plan, the province is also taking back responsibility for 00 Transit from municipalities- freeing up $100 million a year for OTA municipalities. The province's investment in transit is an important part of its Smart Growth strategy to strengthen the economy, build strong communities and protect the environment. "We are firmly committed to helping municipalities deliver strong transit services," said Hodgson. "We have made our commitment. Now it is up to the federal government to do the same," -30- 51 ® Ontario Backgrounder Document d'information Ministère des Affaires municipales et du l.ogement Ministry of Municipal Affairs and Housing October 23,200] ONTARIO'S TRANSIT PLAN On September 27, 200], Premier Mike Harris announced a 10-year, $9-billion plan to ensure the provinoe has a transit system that will help strengthen the economy and protect thc environment. This is in addition to the investment of more than $10 billion over] 0 years targeted for the province's highway network. The province's investment in transit forms an important part of its Smart Growth strategy to foster growth while protecting Ontario's high quality of life. A strong transit and transportation system are key to sustaiIùng a strong cconomy, building strong communities and promoting a clean, healthy environment. The $9-billion investment target is made up of $3 billion ftom the provincial government in investments to renew and expand transit, along with matching contributions ftom municipalities and the federal government. As promised in the 200 I Ontario Budget, the province is assuming a leadership role in promoting an efficient, integrated transportation system across Ontario. New investment funds will be available to cost-share b'ansit projects in all parts of the province. create a new partnership -- reducing the municipalities' share of transit capital to one-third through their own investment of $3 billion over] 0 years. The province will ftom 100 per cent The government will also take back responsibility for funding and operating GO Transit. This move alone will provide an immediate $100 million of new money for municipalities with local transit systems in the GO catchment area -- $1 billion over the next 10 years. This province's new funding commitment builds on the almost $3.2 billion in transit funding provided by the province since 1995 and existing SuperBuild commitments, including an increase in the recently announced Golden Horseshoe Transit Partnerships (GTIP) ftom $250 million to $1 biJIion. This supports inter-regional commuter rail, light rail and transit way expansion in the Golden Horseshoe. A new $250 million SuperBuild transit fund will be established to support transit expansion in cities outside the Golden Horseshoe. The federal government has committed to investing in transit. In its 2000 election campaign platform, the federal Liberal party pledged to Canadians that the federal govemment "wì1I work with provincial and municipal partners to help improve public transit infrastructure." But so far the government has not made a specific funding commitment. s investing over US$200 billion in trdIlsportation, 52 The government of the United States 2 including urban transit, through its Transportation Equity Actfor the 21" Century. A comparable commitment by the Government of Canada would be over $20 biWon. Ontario challenges the federal government to become a true funding partner for both highways and transit. Contact: Alexandra Gillespie Brad Graham Minister's Office Smart Growth Secretariat (416) 585-6932 (416) 585-7506 Gooff Bell Minister's Office Ministry of Transportation (416) 327-1824 Disponible enfrançais. For more information visit www.smartgrowth.gov.on.ca 53 Office of the City Manager Lorne V. McCool City Manager Brampton, Ontario L6Y 4R2 Report which achieved While Brampton continues to experience an unprecedented rate of growth, our strategic plan continues to foster a commitment to a high quality of community life, a prosperous and diversified economy, excellence in local government and an efficient transportation network, solidifying the community's reputation for being clean, green, healthy and safe. I trust you will take the time to learn about Brampton through this publication. Lorne V. McCool City Manager ejh Enclosure West, I am proud to provide you with a copy of Brampton's 2000 Annual outlines our community's many accomplishments and successes throughout the millennium year. 2 Wellington Street Mark CAO County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl McDonald Mr. McDonald: October 25.2001 Dear \ cJ;.~JJ¿¿fV /'- r~" -Sg Pr ,. "·"7 : -",'''''''':;'- If. ",.... , -'~1_ t tcl..~ { .......,)"', 13-.9: ~2t~/.-- ~/ 1......)t1"~, ,",' .' ) .. .. .// \ , \ í / Q r· \ ¡ '\ , ' (i 1\ \ ' ' . \ I i \ l ! \ \", I' / ,--~-~/ / ~ ,/ / /1 // ------_.-_/'" Federation of Canadian Municipalities Councillor Jack Laytnn 'I<uoDto. Ontario Pr~dtnt President Aldl::nnan John SdU1\.3( Calgary_ Alberta lIJ~t Vice Pre.~¡detlt. Premier viœ'ptésid~ßt Maire Yves Ducharme HulJ(Qlléb~c} 5tX'OIId Viœ President Demcième vi~'prdid(nt Mavor Arm Maclean Ne~ Glasgt)w. Nova ScotÌíl 'l1JhJ Vj~ l)~~ìdenr Troi.~ièJTt.~ vke-prés1cJenre Councillor )08J1111t Monaghan Kítim:¡t, Drici!lh Columb~ P:tstPrcsidem PrhiidemeslHtnllte Jam¢s w: Knight Ch.i¡:f becuci"e Offica Chef d~ III din:trion Fédération canadíenne de. municipalitós Member Advisory October 29. 2001 FCM Federal Budaet Submission nvestin n Communities Makes Sense FCM will present its submission to the Government of Canada on the 2001-2002 federal budget next week. A thoughtful, community based strategy to achieve national objectives is exactly what Canada needs. Investing in cleaner air and water, transportation, climate protection, affordable housing and electronic infrastructure remains key to Canada's continued well-being and competitiveness 51)) 'D' (613) 241·5221 Qi!I (613)241·7440 fcdcrarion@fcm.ca Web sittd!itewcb : WWWJCIn.Q 24 rue CJ.ueltCf Street OttuWIl, Ontario KIN E.cortOmk and Soc::Í;~ Policy PnlidquL'$ éoonomíque~ ~t :¡ad.¡¡,I~ [¡.i (6UI244·2250 poJícy@~Cm.ca S\L'{uinable Communities and ElI.viromndltal Ilolic:y CoUcttivire~ viahle..~ et politiques ell\'Jnmm:mentalt: [¡.i (61.1)244-1515 comlnunlties@fcrn.(:(I, CorputilW Uevtlnpment Déve!QPpeluenr oorp(lrntìf [¡.i (6131241.2126 corpor<lte@J{,:m,ca JmtmatioJlA.1 Ctßtœ fUI MunicipJ DC':Vdopmellt Ctnne intel'national pour Ie dével~'pp~mtnr mUlljdpttl tf!i (613) 241·71l7 ibtcr.öatìona.l@fcm.ca f and no Canadian www.fcm.ca in council There is to the submission at resolution members. essential We encourage you to review you are in agreement, adopt a supportive contact your federal and provinciallterritoria better time to enhance the infrastructure communities Leadership and a vision forward are needed in these uncertain times. Together, as leaders of Canada's first order of government, we can help build a better future Yours sincerely, Jack Layton Pres ident ð ÉIiOJU:é de uússion La F¡dlrauI)II MII4Jiem1t:tJa rmmiriptJJit/s (JiCM) i!'Jt Id. l!Oj;( t1tttirmalc de¡ /{01t/!ct'»mJmts msm¡âpam< dr:JJIjs [901, Lit FClv! t# Il{Jub.ì arniliðte( '" qUfJ.".ti de f,ie dtl1ß t(/IItes It¡- c(llr¡"tWítés (Ii þ/ll{JTlsont d~1 ,If,IJJt1't'rIle1fl(t~ mf/'f/ídpau.'( J¡'/'~ffi4crs t't mpnnJabl&', Mis,slOß Statement '¡'be FdemtlrJlI OfCn1J.uliAt1 A'I'P,icipaNti,~s (FCM) hits bt!CfI mr f/QtÙJt/fJ.1 vpia (If mw(kipal gtJIre/1lt1lt'tlf$ siuee 1901, F(;'M il dtdkfJ./~d ('(J ímpr(¡Iiflg tbe t¡¡g¡lity ~/Ï!ft Í1¡ all (~rnmtlull;h'($ by prrmmting rmmg.. effirtif¡e alld 11wJmt4blc mlmiâ~11 gol'Cmmellt. www.fcm.ca Federation of Canadian Municipalities Fédération canadienne des municipalités 24, rue Clarence street ottawa, Ontario K1 N 5P3 Tel.rrél. : (613) 241-5221 FaxlTéléc.: (613) 241-7440 mmediate Release REBUILD THE ECONOMY: SUPPORT INFRASTRUCTURE SAYS FCM For Ottawa, October 29, 2001 - FCM today asked the Finance Committee to recommend that the Federal Budget, expected in early December, maintain investment in community-based infrastructure to help rebuild Canad ians' confidence tragedy," said Federation of Canadian need to get on with our lives, rebuild "Our economy is in shock after the September 11 Municipalities (FCM) President Jack Layton. "We confidence here in Canada," he added. "Canada's competitiveness is at risk if we do not reinvest in our economic infrastructure," said Laval Mayor, Gilles Vaillancourt. "The Federal Government can lead the way by joining with us as partners with the provinces, territories, and municipalities to make modest investments this year in transportation, water systems and the other core infrastructure that enables our economy to function." The two were presenting the Federation of Canadian Municipalities Budget Proposal titled A better Quality of Life Through Sustainable Community Development: Priorities and In\iestment Plan as part of the Pre-Budget hearing process Highlights of FCM's budget request include: Water Infrastructure The Govemment of Canada could increase in the 2002-2003 budget funding for drinking water and wastewater infrastructure while signaling its intention to assess options for permanent investment approaches. Up to $500 million could be made available for this purpose. Municipal Transportation Infrastructure - Canada needs a national transportation strategy that supports investments in an integrated multi-modal system. To facilitate progress in areas of municipal responsibility, FCM is encouraging the Government of Canada to signal in the 2002- 2003 budget that increased investment in the Green Municipal Enabling Fund is designed to enable increased capacity to assess barriers and options for investing in telecommuting, car- sharing, parking pricing and supply, and transit service improvements. Greenhouse Gas Reductions - A focus on municipal infrastructure could deliver up to one- quarter of the Kyoto target, or approximately 50 million tones of greenhouse gas. FCM is calling for the Government of Canada to commit $27 million a year for five years in the Infrastructure Canada program for investments in high potential greenhouse gas reduction projects. Given 12 55 Canada could allocate the five- fiscal concerns regarding future surpluses, the Government of year total of $135 million in the 2002-2003 budget; The federal 2002 budget endowed FCM with $125 million to establish the Green Municipal Funds: the Enabling Fund has $25 million over five years to fund feasibility studies; the Investment Fund is a $100 million revolving fund that finances capital projects; FCM believes it could allocate $25 million per year for five years for a total of $125 million from the Enabling Fund for greenhouse gas, transit and brownfield redevelopment. Up to $25 million could be allocated in 2002-2003 or the Govemment of Canada could provide the full amount as a one-time endowment. Affordable Housing - The need for affordable housing is escalating in our cities, undermining their social stability and security. It is imperative to begin to implement a national housing strategy, leading with a capital grants program with the $680 million in resources already committed by the Government of Canada. FCM is offering to assist the federal government with the delivery of the capital grants program, using the expertise developed in municipal housing foundations and at FCM. However the program is delivered, the committed $680 million for housing should be put into action now, ramping up to greater amounts over time. Changes to mortgage insurance regulations proposed in this submission would stretch the capital funds farther. In the submission, FCM further proposes to work with the industry and governments to identify the tax system and other regulatory changes which will bring the private sector back to the market. underscored the need " FCM 's recent report, "EarlyWaming: Will Canadian Cities Compete? for new resources to fund long-term sustainable infrastructure. FCM has been the national voice of municipal governments since 1901. The organization is dedicated to improving the quality of life in all communities by promoting strong. effective and accountable municipal govemmenl. at web site our please visit Plan 30 nfrastructure National FCM's For complete details on www.fcm.ca For further information contact: Richard Barry Office of Jack Layton (FCM President) (416) 721-5822 (cellular) Caroline Couillard Office of Mayor Gilles Vaillancourt (450) 662 4140 56 Bill Milliken (613) 241-6000, Exl. 225 (613) 276-4489 (cellular) Ministre de l'Agriculture de l'Alimentation et des Affaires rurales ~ Onl;ario Queen's Park. Ontano M5S 1 a3 Minister of Agriculture, Food and Rural Affairs 2001 November 1 Councils Heads of Municipal I am writing to inform you of a recent decision by the Government of Ontario concerning the level of funding to be provided to health and safety projects under the municipal infrastructure investment SuperBuild initiatives. As you are aware, there has been much concern at the local level that the Province and the federal government provide a sufficient contribution to allow these projects to go forward. After listening to municipalities across the province, Ontario has decided to put local communities first and wi11 provide a one-third contribution towards the eligible costs of all successful applications under OST AR Round 1. This commitment emphasizes the health and safety of Ontario's communities as one of the provincial government's top priorities. The Minister of Finance, the Honorable James Flaherty, has written to Minister Brian Tobin to convey our decision to put municipalities first. We are looking forward to a positive response from him, indicating that the federal government will match us and provide a one-third contribution as well, so that we may expedite the announcements of projects. Minister Flaherty has also written to Her Worship, Ann Mulvale, President of the Association of Municipalities of Ontario (AMO) requesting AMO's assistance in communicating this fundìng change. OST AR secretariatstaft' will contact applicant municipalities regarding the status of their project application in the near future. Sincerely, ** ** TOTAL PRGE.01 57 The Honourable James Flaherty Minister of Finance c: Secrétaire d'État (Développement rural) (Initiative fédérale du déveioppement économique dans Ie Nord de l'Ontario) Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontario) Ottawa, Canada K1A OH5 2001 o ! N°V OV. An Open Letter to the Municipal Councils in Ontario On behalf of the Honourable Brian Tobin, the Implementing Minister for the Canada Ontario Inftastructure Program (COIP), I want to clearly state that the Federal Government is, and has always been prepared to provide equal funding up to 1/3 of elig¡."ble costs on all projects supported through this program. This is our prefened method of cost sharing and it is the method employed in virtually every federal provincial infrastructure program in Canada. I would like to clarify that it is the Government of Ontario that had developed a fonnula based approach to determine the financial capacity of municipalities seeking municipal infrastructure assistance. This fonnula has resulted in some Ontario municipalities receiving provincial assistance below the 1/3 level originally envisioned by municipalities with the signing of the Canada Ontario Agreement. I was pleased to receive an October 29, 2001 letter from Minister Flaherty advising me that the Ontario Government has changed its position and is now prepared to assist at the 1/3 level on all COIP assisted projects approved under the Ontario Small Town and Rural component. I have written to Minister Flaherty and to Her Worship, Ann Mulvale, President of the Association of Municipalities of Ontario, confirming the standing commitment of the Government of Canada to match Ontario's contribution for up to 1/3 of eligible costs of projeets jointly approved under the Canada Ontario Infrastructure Program. I can assure municipalities that the Federal Government stands ready to commit its $680.7 million investment in the Canada Ontario Infrastructure Program. We are prepared to approve and announce important investments in Ontario's municipal Ïnfi'astructure as we have done with over 700 projects announced across Canada to date. Yours sincerely, Andy Mitchell 58 Canadâ Page 882 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-> EST 11/85/81 23:12:37 01 Associa~on of Municipali~es of Ontario P 6191 1·-...../ r· \f'l :\" ' 416 97 / FAX NO, 260 06:03 PM MON NOV-05-0 393 University Avenue, su~e 1701 "oronlo, ON M5G 1 E6 Tel, (416) 671-9656' fax' (416) 971-6191 "''m~II' ~mt\6r.Amn rnll"Ir.nm r:nm I ~ rot: tile immediate attention of tIle Clerk and Council To - 011029 AIVIO Sees Progrêss with Provincial Return to 1/3 Infrastructure Funding Alert November 5, 2001 municipal to 1/3 funding per project formula for Provincial Government annOllnCeS returr infrastructure projects uncler OS TAR. ISSUE) Background: Finance Minister Jim Flaherty has informed AMO President Ann Mulvale that the Provincial Government is abandoning its 'fìnancial capacity' formula to determine level of funding under OST An (Hound 1), and returning to a more predictable 1/3 share of costs per project. It would Ðppcarth<Jtthe Cané1c1Ð-Ontario Infrastructure progrom Agreement will facilitate this provincial move atth3tAgreement app;~rentlyrefcrl:)nces a partnercd 1/3 funding approach, Ontario was alone among provincos in ¡¡pplying a'means·testforinfrastructw'Bfunding. All other federal-provincial infrastructure programs use a 1/3-1/3-1/3 formula. Federal Secretary of State Andy Mitchell has indicated in recent correspondence to Ann Mulvale that this is the Federal Government's preferred method of cost- sharin¡¡. AMO is pleased with this first success under its 3-point strategy to kick-start municipal infrastructure funding. Our strategy calls 'for (1) increased federal dollars, (2) expedited approval of proposals in the SuperBuild/COIP pipeline, and (3) a return to a minimum 1/3 funding per project from the provincial and federal governments. AMO møued that it was difficult for municipal councils to plan and budget for infrastructure projects in theircornrnunilies when they did not know how much funding they could expectto receive from the Fedoml 2nd Provincial Governments. Therewas also concern that the Province's 'means' test did not accurately reflecl each municipality's true financial capacity and impact on the property tax payer. The 1/3-1/3-1/3 cost sharing arrangement provides municipalities with predictability and ensures that tIlere arc no surprises that leave municipal tax payers making up the shortfall. AMO aiso has advised that some municipalities with very limited financial capacity might require more than 1/3 funding and tí'18t where health and safety circumstances exist, special consideration should be given. AMO has indic;:¡ted. although it has not yet beon confirmed, that funding allocations for the four projects annollnced to date under OST A~/COIP will be adjusted accordingly. Actiml: AMO will continue to push for similar progress on the remaining parts In its municipal infroslrudure stmtcgy - including more funding from the Federal Government, and fast-trackingthe approval of proposals that are already in the SuperBuild/COIP pipeline. Members are encouraged to contact their local M.P,P. and M.P to advocate on these two points. 316 Pat V,;nlni, Director 01 Policy and Government Rølations at ext or Nicola Crawhall, Senior Policy Advisor at ex!. 329. 59 For mort> Inlcrmotlon contact (416) 971-9856: Combined onferences February 24-27, 2002 Royal York Hotel, Toronto 2001 6 NOV February 24-27,2002 rmont Royal York Hotel, Toronto Fai R OGR M A Program (Subject to Change) 24!!l Keynote Speaker: Commissioner Gwen Boniface, Ontario Provincial Police (invited) Welcome Opening Reception 3:00 p.m 5:00 p.m Sunda Affairs and Municipal 25!!! Keynote Speaker: Housing (invited) Four Concurrent Workshops Four Concurrent Workshops Reports of the ROMA and OGRA Nominating Committees Keynote Speaker: Sean Conway, MPP Renfrew, Nipissing Minister of Chris Hodgson Hon 9:00 a.m 10:30 a.m. 1 :30 p.m. 3:00 p.m. 3:30 p.m. Monda Pembroke (if Minister of Agriculture, Food and Rural 26!!! Continental Breakfast ROMA and OGRA Annual General Meetings Keynote Speaker: Hon. Brad Clark, Minister of Transportation (invited) Four Concurrent Workshops OGRA Awards Luncheon Presentation of education, college and long service awards Elections for ROMA Executive Committee and/or OGRA Board of Directors required) Keynote Speaker: Hon Affairs (invited) Ministers' Open Forum Brian Coburn 9:30 a.m 10:30 a.m 12:00 noon 2:15 p.m. 3:15 p.m 8:00 a.m Tuesda .lover Ontario Good Roads Association . clo 530 Otto Road, Unit#2, Mississauga, ON L5T 2L5 (905) 795-2555 Fax: (905) 795-2660 Email info@ogra.org Rural Ontario Municipal Association Te ROMA/OGRA COMBINED CONFERENCES February 24 to 27.2002 ROYAL YORK HOTEL. TORONTO COMPANIONS' PROGRAM HIGHLIGHTS 24th Sunda new faces. OPENING RECEPTION Come and renew acquaintances and meet 25th Monda Famous People Players A Canadian troupe founded by Diane Lynn Dupuy in 1974, finds its inspiration In "black light" - in this case the use of life-size fluorescent puppets and props illuminated by ultraviolet light. Its members, who are developmentally handicapped, manipulate both puppets and props, making them seem to float through air on a black stage. Join the Companions and Famous People Players for a wonderful lunch and show. What you see is sensational, what you don't see is inspirational. \" , There is limited seating for this program. Tickets will be sold on a first come, first served basis. Register early to ensure your seat for this terrific lunch and show. ..... 1M COMPANIONS' HOSPITALITY ROOM Meet old friends and new acquaintances in the companions' hospitality room! This room is reserved for card games, pin exchanges or a friendly chat. In addition. information will be available on local attractions and places to shop. Plan your own excursion! over 2002 ROMAlOGRA COMBINED CONFERENCES February 24th to 27th Fairmont Royal York Hotel, Toronto Name of Person Requesting Room: Given Name Surname Municipality/Company/Organization Name of Postal Code ~ Fax Street Address or P.O. Box Number etc. Cityrr own ( ) Telephone ~ 1 Telephone (include Area Code) Name of Contact Person 2002 ROMA/OGRA COMBINED CONFERENCES ACCOMMODATION INSTRUCTIONS AND IMPORTANT INFORMATION Reservations must be received before February 1, 2002. After this date, a conference room blocks will be released, and any requests for room reservations must be negotiated with hotels directly. 1 No telephone reservations will be accepted. Reservations will be processed only if received on the official Housing Bureau form, or a photocopy thereof. One form must be completed for each room requested. 2 Acknowledgements will be mailed or faxed by the Housing Bureau as indicated on the official housing form Please allow at least 10 days for receipt of this acknowledgement. 3 A deposit of $150 per room, ayable to ROMAlOGRA Housin Bureau, must accompany each written request. Payments acceptable include cheque, bank draft and money order. In lieu of deposit, credit card information is acceptable. Please note that a credit card number will act only as a room guarantee - there will be no charge to the card unless the delegate cancels within 72 hours of arrival. 4 Please mail or served basis. Hotel reservations are made on a first come first fax form early. 5 Send only one form if sharing with a colleague. Multiples cause duplication and possible double charging 6 own records, please keep a photocopy of your original housing form Prior to February 1, 2002, all changes must be made in written form only. Phone calls will not be accepted. After this date. modifications can be made with the hotel directly. For your 7 8 If cancelling prior to February 1, 2002, you must notify the Housing Bureau by mail or fax at (416) 203-8477. Phone the hotel directly if you are cancelling after February 1, 2002 to avoid billing. You must cancel 72 hours before expected date of arrival. 9. If requesting reservations after February 1, 2002, you should contact the hotel(s) directly. You may wish to use the services of Accommodation Toronto at 1-800- 363-1990 or 416-203-2500, which has information on current room availability in Toronto. Convention rates cannot be guaranteed after February 1st. 10 Hotel rates over. ONTARIO GOOD ROADS ASSOCIATION 530 OTTO ROAD. UNIT 2 MISSISSAUGA, ONTARIO L5T2L5 TELEPHONE 905 795 - 2555 FAX 905 795 . 2660 N~~Óir~t/@wÍJ 2001 October 31 To the OGRA Membership: As in the past, the Ontario Good Roads Association will recognize employees who have given long years of service in the cause of good roads by presenting to them Long Service Awards. It would be appreciated if you would complete and return the enclosed questionnaire advising us of any employee who is eligible under the conditions noted below to receive an award. The following are the eligibility requirements: That recipients of long service awards will have served a minimum of 30 years In the road industry employed in the municipal, provincial and/or private sectors. 1 That recipients of long service awards will have retired from their employment or will be retiring within one year of the Annual Conference at which the award will be given 2 n good That the immediately previous or current employer be a member standing of the Ontario Good Roads Association. 3. 2002. Presentation of the awards will be made at a luncheon on Tuesday, February 26, 2002 during the ROMNOGRA Combined Conferences, and all eligible recipients will be notified directly by OGRA. 31 The deadline for receipt of nominations is Janua truly, ~Q~ Yours 68 Sheila Richardson Executive Director over 69 ONTARIO GOOD ROADS ASSOCIATION 2002 LONG SERVICE AWARD QUESTIONNAIRE Please print clearl type all information. My nomination for an OGRA Long Service Award Certificate is: Name to appear on Plaque: Date of Retirement: Position Immediately Prior to Retirement: Municipality/Company: Business Address: Postal Code: Bus. Telephone: Home Address of Nominee: Postal Code: Res. Telephone: Total length of service in road industry: years Personal Background: Please fill out on the reverse side. Nominated by: name title Municipality/Company: Address: Postal Code: Telephone: DEADLINE FOR RECEIPT OF NOMINATIONS: January 31, 2002 Return completed questionnaire to: Ontario Good Roads Association Unit 2, 530 Otto Road Mississauga, Ontario L5T 2L5 Page 2 OGRA LONG SERVICE AWARD EMPLOYMENT SUMMARY PLEASE COMPLETE THE FOLLOWING Name of Nominee: Please complete the following information covering total service in road industry: Years Position Municipalitv/' Personal Background Information: Please Complete This Part (Please highlight any significant accomplishments. activities and/or interests.) - - - - - - - - f:conf\2002-lSA-2 70 Municipality of Bayham 2001 6 NOV P.O. Box 160,9344 Plank Road, Straffordville, Ontario NO] 1YO Tel: (519) 866-5521 . Fax: (519) 866-3884 email: bayham@bayham.on.ca ,," o '/.00: :ÞÞOt'fnnity Is October 30, 2001 Duncan 1. McPhail, Warden County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Duncan: As you may be aware, the Municipality of Bay ham and the Edison Museum of Vienna Board have announced the purchase of property along the east side of Plank Road at the northern end of Vienna to build a new museum facility. On behalf of Council and the Board I would like to extend an invitation to all members of County Council and all Staff to attend the first fundraising event for this project, a Murder Mystery dinner and Silent Auction being held at the Vienna Community Centre on November 24th. Enclosed are posters for circulation and posting. All support for this project is greatly appreciated. Please contact our Clerk, Lynda Millard for tickets or further details. Sincerely 1J¡wf- Max Stewart Mayor 7 Ene. /:~~" ''7::----' - ..~, I ". ____J~3:~-.---- ____________~_=~Z~1·--~~~=_~==__=.~_~==-~/:-=~y~~~~-r-... , .~-----,---_. ----_.__._---_."~----~.¡_. ._-~~._._,_._--, "____,____~________,___~,__,__..__~.. ~OM. ¡ .__.._--_..,-_.__.~-,-,,-~-,--~_...~--"._-'- "'~~-~~-_..~------~. ·----------·-··--··7-·-- ..---..--------.--..--. ../" ".-'-'-.-'--.--' ;>1 ,..___...d~i~? C> _~..__ 11 .~ p>--.~. .~-~-,-_..__.__...... .~~_.._~- ~_._-~-'-~-'------ ._~_..~~-._. ~_._'._,"--~ .-_.-~--"-' ,~~..~..._< -~--~---~._".~-~-"~~-"-~--'" ._._~~.----_.~._~._'"~~._.~~-- -.-/--------- --.\..--- .".^",.._O'~_,,~____~_, -_..._-~~.__..__... ~".._,....".,.~-~-,,~~..~_._.'"".~-'-.._~.,,~-_. .~_.~-~~...~"-_.~.~,._~. ._"_._--,- -~ L[I? =--~-:--- ._~-~.~----_._-~-_..."~---_.__.,--'"-~-_._-,----"...'^-~.~,---~-~-, k-rr'- ·--------rl.JL!,·......--··-·-·-------·---------·--------------..---..·------.-- _____k__ -~._,-_._-_. ,-¿-~_.~~-~~~~,-~~ ,^_.~u_.,,__>____,_··>~__··_,,"'"" ---_._-----_._-~-" ,--,-----"-- -~~'-"-._~-, -~~~""..~.;.~". ,~..~"._,-" ·,_.·_.,_U .._-",._'-'~~- ..~-~-.-'--' -."--_...._"---~~.~- .._...~_._..'>._~,-_._"_.- ·--·-·-;1--ìï:¡¡:::--·----·-----(){---;-·-·-----~- y~ If j í '?; ?,"- {' V ___ ,~?J.-.-'cA,td:::&.Ld..--.--jc~-j:L;;-l::..l.il":;'-·L;.. r 1_ '1' '_ c?? 7 c: ..____r-__X._.l{J...;;d__U<l!!.cJOc,___._... ,---,---~-~- ,---~~ ,~.-~---_.~....~,-,-~~.~. ~._,-~~_.-._,~-"'-~._.~,-_.-_. ._.---,~-----,_.._~-- "".~.~"'~,._>~- ,~~"...-.~~~._-.,"~-,-- ---'~._-~.,~~,--~-. ~._---~.._._,----~-~_.._---_.~_.~..~,..-.~_._' ._~.__._---- ~~~~~->~...--. '~-'-'-~'-'~---- _..~__.~,_~.._._._~_.__~_^._...___>_..~___~.__r._'_. "-_..-_.~-. .._.~-"._..~~~.~,--,~~, ---'._~,-~~~~-~ ",,~~._~__,____,__."_._ ._______~_.._~._~__~__"._~_~N___~~__· ,~._~~-~,-,,-.. ~_ ....._~~~~~~~~=~==:===:--··T;- - _~__ ..~'Nd ~ ~_.._~~= :=---_-:-_~=~=--~._: - -=.....=.~..~-- _~__~_ . ______~t1yv" t&UÆ9- .-~ ~ ~--"'~ ----_.~."-._-~--~-_..----"._,._--~ _..-._,-_.~.~ "--~"~'~"~~'" ,~u_,_~,~_,_"__,____,,~~__,,,_~_' Murder Myst . Sat Nov 24 Vienna Commun Centre 5:00-6:00PM Social Hour 6:00PM Roast Beef Dinner &Mystery '50· ~"""--,, , , Silent Auction & Door Prizes Proceeds to Edison Museum of Vienna F or Tickets Call 519-866-5521 72 ltÆ ~1IIimII' Ontario Le Premier ministre de l'Ontario The Premier of Ontario Hôtel du gouvernement Queen's Park Toronto (Ontario' M7A 1A1 Legislative Building Queen's Park Toronto, Ontario M7A 1A1 2001 6 NOV 2001 Heffren November 1 Mrs. Sandra J Deputy Clerk County of Elgin 450 Sunset Drive S1. Thomas, Ontario N5R 5V1 Heffren: Thank you for informing me of council's resolution regarding funding for public infrastructure I appreciate your keeping me informed of council's views. Dear Mrs I have sent copies of the resolution to the Honourable Jim Flaherty, Minister of Finance, and Mr. David Lindsay, President and CEO of the Ontario SuperBuild Corporation, for their consideration. in this regard s activities informing me of council Again, thank you for Sincerely, SuperBuild MPP The Honourable Jim Flaherty Mr. David Lindsay. President & CEO D. Harris Michael c: @ 2001 6 NOV November 1, 2001 S.J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive S1. Thomas; ON N5R 5V1 Dear Mrs. Heffren Re: Rail Renewal Task Force Furtherto our correspondence on July 19, 2001, AMO has received a letter of response from the Transportation Minister, Hon. Brad Clark. In his letter, a copy of which is attached, Minister Clark confirms his government's commitment to rail use and outlines what actions his government has taken to further encourage commercial and passenger rail in the province. However, there is no direct response to the matter of establishing a Rail Renewal Task Force. By wayof copy, AMO is asking for Ministry ofTransportation's clarification on the request for a Task Force. Relations Y~-I j tV f Pat ifn I, Director of Policy and Government 75 M5G 1E6 . email: amo@amo.municom.com Attachment Hon. Brad Clark, Minister of Transportation 393 University Ave" Suite 1701 Toronto, ON toll free: 1-877-426-6527 . fax: (416) 971-6191 (416) 971-9856 tel cc " ~ Ontario Mlnlstère des Transports Bureau du mlnlstre Ëdifice Ferguson, 3' étage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Za (416) 327·9200 W'NW.mto.gov.on.ca Ministry of Tran$portatlon Office of the Minister Ferguson Block, 3rd Floor 77 WolI"sley St. West Toronto, Ontario M7A 1Z!3 (11 G) 327,9200 www.rnto.gov.on.cfJ AUG 2 9 2001 Ms. Ann Mulvale President Association of Municipalities of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario 1\-15G lE6 Ms. Mulvale Thank you for your letter regarding the transportation-related Resolutions passed by the Association of Municipalities of Ontario at your June meeting. I welcome the opportunity to respond. Dear in I appreciate the Association's continued interest in promoting road user safety in Ontario you may know, we recently relcased the Ontario Road Safety Annual Report for 1999. Acç,ording to this report, our roads are the safest in Canada, and second only to Massachusetts al1 of North America. I am very proud of this accomplishment, and maintaining our excellent road safety record will continue to be a priority for this ministry. As I note your support for photo radar programs. As you know, it is this government's position that the best way to address aggressive drivers, including speeders, is through traditional traffie cnfOrGemel1t measures. While I appreciate the Association's views on this matter, we strongly believe that only by holding drivers directly responsible for their actions is it possible to improve driver behaviour through education or sanctions, such as increased fines, demerit points, licence suspensions and even incarceration. Also, as you note in your letter, traditional traffic çntorcel1Jent altows police to identify the driver and check for other offences. For these reasons, 1110 government does not support the re-introduction of photo radar. r wouId also like to assure the Association that we recognize the importance of railways in maintaining an effective transportation system for Ontario. Since 1995, we have taken action to strengthen the role ofrailways serving the province's industries, consumers and travellers through legislation such as the Shortline Railways Act (SRA), which allows for the establishment of short1ine railways from national railway lines that were sold or discontinued. Since the SRA was proclaimed, 13 shortline railway licences have been issued. We have also addressed railway concerns regarding property taxes on rights-of-way through the Fair Municipal Finance Act No.2, 1997, which protects railway rights-of-way from significant tax increases associated with rcils8cssmcnt ./2 ¡;:.............-.....-'............ .."' G:,ó~\C\~U~~lQJ ...---...--------- I 76 ,.. 2 I have lloted your comments about financial assistance from the province for municipal rail projects. As you may know, the 2001 Provincial Budget announced the creation of the Golden Horseshoe Transit Investment Par1nerships (GTIP) Fund by allocating $250 million to alleviate congestion and gridlock in the Greater Toronto Area and beyond. GTIP will support the expansion of inter-regional transit infrastructure such as commuter rail, light rail and dedicated transitways. Investments that create region-wide service benefits, including vehicles, stations, fare collection and technology, will be eligible for funding. SuperBuild will announce further details of this initiative shortly. Finally, with rcgards to the Red Hill Creek Expressway, as you know, the federal govemment is appcaling the recent court decision on the application of the Canadian EnvirQnmental Assessment Act to the Red Hill Creek Expressway project. While this appeal may unfortunately dclay construction of this important project, you will be pleased to know that Ontario wi¡ continue to intervene in support ofthe project. As this matter is again before the Court, it would be inappropriate for the province to discuss the mattet with the Association ofMunicìpalities of Ontario. I would, however, enconrage the Association to continue to monitor the Court proceedings to detennine whether or not such discussions will be required in the future. further to my attention. the Association's concerns Thank you again for bringing sincerely, /øøI& // Brad Clark Min'ister Yours Prcmier Mike Harris Hon. David Tumbull, Solicitor Genera. Hon. David Young, Attorney General Hon. Chris Hodgson, Minister of Municipal Affairs Hon. Elizabeth Witmer, Minister of Environment Hon. James Flaherty, Minister of Finance Bon. Bob Runciman, Minister Economic Development and Trad, .lack Layton, President of Federation of Canadian Municipalities Rick Swartzer, Chief Administration Officer, Town ofOrangeville Ross Snetsìnger, "Rail Ways to the Future" Committee . ~ 77 . ee: Federation of Canadian MùnicipaliÌies èouncillorJa~k,Ir,ayton Torontô,Qnmrio Presidèn, Présid~11 Al<ierman'Jqhn.Schmal Çalgáry,Alb~j:ta Fi Vice ,Preside! premierviëe~prés.idè¡ Maire Xy¢s,Du'charme ~Hull (Québec) SetondVice_Presidel1t beu:¡¡:ièi'ne vke-présidem M~yorAnn,MacÈean New~ Glaspow" NOva$wtia C9unci1,lor' J ()iUlnc·JvIonaghan IGri;n~t; British, Colühlhia Past Pr~sident Pr¿side9tësortantc Jame;s,W: :E<:I;1ight Chief Executive office ChefdC'-J<! direi:#oO ThirdVice-P.resideür , Troisiè~e·.vic~~þrésideJ:ite October 31,.,2001 NOV 6. 2001 Fé4ération canadiionne des rµunicipalité$ Mrs. SandraJ. Heffren Depùty County Clerk County of Elgin 4.50 Sunset Drivß S1. Thomas, Ontario N5R 5V1 Mrs. Heffren On behalf of, the Federation of Canadian Municipalities, I acknowledge receipt of your letter of September 11, 2001 and resolution concerning the Railway Rationalization Study. The resolution wil.l be submitted to FCM's Natiooal Board of Directors for consideration' at its next meeting Pear The resolution will be pìaced in one of the following categories and recommendations will be made by the applicable Standing Committee(s) to the Board for its final decision 5P$ www.~cln~ç.1. ,Policy ersociale: 24' r~e Cl~rcl1ce Street Onawa, OntarioKl N ÈcOnôriÜc and Social P6Ïitiqu'es"éconörriiquç Qií (61$) 244m50 p'cilicy@fcin.ca "B' (61$) 241-522 Qií (613)241-7440 federatl"Ötl@fc'ni._ca .Website/siteweb: SusramableCommtiniti¢s, and Enviú::iurt1t;mál PoÍicy- Cóllccrivités. viåbIes e'r p,olitiql!-es eITyironheme'male, Qií.(6B) 244-1515 comnÚinities@fcl!1~ca Development corporatif (613)241,2126 corp'orate@fc~.cá International ,çentre. Cpr Munidp-al QevelópmCnt CimtreintenWFional' pOL,r Ie ,~évekwpement_rÝmnidpal Qií (61$)241-7117 internatión'al@fcm.ca Na!ional ll'luniGipaHsspes LOCal/regionalrT)Unrcip~liSSues . Issuesnot}Ni.thin municip~l.jUrisdi(;tioh Matters. dealt }NithÞY FCM in the last threE:! years .and inaccordancè.V1/!th FGMpolicy. Mattersde~ltV1/ith byFCf\(1inthe I¡¡stthree yearsC!nd notin accordance with FÇM policy: Category A Category B: Category C Category D Category E: the following You wi.. be informed of the status of the resolùtion Board meeting on December 8 in Dawson City, Yukon .Sh.ould yophave.questions,þleasedo no!hesitate to contáctme (T(¡I: 613-241-5221.Ext.314:E-mail: dcampbell@fcm.ca)atthe FCM Secrètariat ." Corporate D'éveloppernent Qií Yours, sincerely, ~~ct .H4 David Can1pbel Policy.Analyst DC:at C: City of c 78 Érionçé,de mission , :La',Fédéra?o~ canadieime'desmuf!idpali!¿~.(F~lVJ) es~ la ,voix', natlol1lllfdn gouv.ernémentJ mUtl/~ipau~tlep~Ù !PQ1,_ L'iJ F~M esìvo~ée à ~njéliorer !dq~alitédev¡ed~ns tOl!tesieicolld!ívité,:ên- þvòmant des:gouyei:nemént~-municipaux fortJ, e/ficaces et rfSp?nsables.' Windsor Mission'Statemen't Th~,Feikrat¡ofl"ofCan(/diat}' Mii~li~ipaliiìef_(FClvJ) has been th_e :,:n~~onal voìce ofmunicip'll/gi1!er'''me~tni7re 1901: FCM is'dedicfte~to i,-~p1'Ovingthe_quqlity of life in allcofJIm1(fJities'by 'promoung strong, ,1ficti~e ani' accountable municipal gO,vernmenf ~i- ~ 1 r\~~ .....:.~.:... ~....~ Ontario Ministère des Affaires civiques Ministre 2001 I 2001 ':Tn.f(;r'~::8 NoÝémber 6 NOV ee étage 400, avenue ·University Toronto ON M7A 2R9 Tél.: (416) 325,6200 Telec.: (416) 325,6195 Ministry of Citizenship Minister etnFloor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325,6200 Fax: (416) 325-6195 Dear Friend: It is with great pleasure that I enclose our vision statement, which celebrates Ontario's commitment to independence and opportunity for persons with disabilities. Our vision is both simple and ambitious. We want to work steadily towards an Ontario in which no new barriers to persons with disabilities are being created, and old ones are removed. But we realize that this will require the support and participation of Ontarians from all sectors of our province. Fortunately, we have a solid foundation on whichtö build. Our govemment commits billions of dollars annually to a wide range of programs and services for persons with disabilities; we have a strong Human Rights Code, which provides all Ontarians with protection from discrimination; and we have the will and commitment of our govemment to make change happen. Yet, there is more to be done. The centrepiece of our Framework for Change for Ontarians with disabilities will be the introduction, in the fall session of the legislature, of the Ontarians with Disabilities Act. Passage of this bill would enable us to engage the spirit, energy and creativity of all our partnérs as we continue to build a society in which Ontarians work together towards a common goal- a province in which every person is valued and every person contributes to our community. This is a proud moment for me personally and for our govemment as we prepare to implement the vision you read today and the Framework for Change you will hear about in the coming weeks. I hope you will share this commitment and join with your govemment in supporting this initiative. Independence and equal opportunity are goals we all share - and from which we all benefit. Sincerely, 79 Cam Jackson Minister ® Ontario News Release Communiqué Immediate Release November 1. 2001 For Ministère des Affaires civiques Ministry of Citizenship INCLUSIVE ONTARIO TORONTO - Calling it solid evidence of Ontario's commitment to persons with disabilities, Citizenship Minister Cam Jackson, today unveiled the govemment's vision of a province in which no new barriers are created and existing ones are removed. PROVINCE LAUNCHES VISION FOR A MORE "No other jurisdiction in Canada has made such a clear more accessible communities and enhance the "Our vision is ambitious," said Jackson. and comprehensive commitment to create independence of persons with disabilities. "This is a vision to be shared by all Ontarians," he said. "It reflects the desire of the Ontario people and their government to strive continually for a society that is inclusive, accessible and provides opportunity for all." The vision statement affirms the government's, and the people of Ontario's, determination to ensure that persons with disabilities share the same rights, freedoms and obligations as every Ontarian. It pledges that the government will work in partnership with all sectors of Ontario society to build on what has already been achieved. The minister said the government will shortly announce the framework which will help achieve the vision. It will include legislative and non-legislative initiatives, and mandatory and voluntary measures. said Jackson. "Today we begin " "It all adds up to doing the right thing in the right way, working toward a more accessible Ontario." Introduction of legislation this fall would honour a promise the government has made to persons with disabilities. It would build on a foundation of nearly $6 billion a year in programs and services for persons with disabilities, and $1 billion in new funding announced since 1995. Media Contact: Mike Campbell, Communications Branch (416) 314-7238 30 Program Contact: Steve Payne, Minister's Office (416) 325-6207 www.gov;on.ca/mczcr 80 For more information visit Disponible enfrançais ~ Onta'rio Ministère des Affaires mUhiclpalès et du Logerrient Ministry of Municipal 'Affairs and"Hou~in'g Bureau du 777 rue Bay TQlOnto ON M5G 2E5 Tèl; (416)565-7000 www.m¡:thjgov:on.ca mihistre Office of Jhe Ministe 7.77 E\ayStreet TorontoONM5G 2E5 Tel; (416) 585-7000 www.mah.~gov.on.ca 2001 (\ NOV 29,2001 Mr.. rviark G..McDonald Chief Admin istrative Officer County of Elgin 450 Sunset Drive S1. Thomas QN N5R 5V1 October McDonald Thank you foryourletter of May 30, 2001, regarding your resolution in support of the City of Woodstock's resolution requesting provincial funding for budgetary requirements and to offset municipal tax increases. Mr. Steve Peters, MPP for Elgin-Middlesex- London, has also sent me a copy of your correspondence. Mr.. Dear The province has not pro~idedthe City oHoronto with fundir1gto offset its budgetary needs, as the City of Woodstock's resolution states.. Rather, the Province's contribUtion of $50 million tothe City of Toronto, announced in April,2001, was the final payment of a long-term funding arrangement made in 1996, to rehabilitate Toronto's transportation system, improve safety and sustain the subway network. Allocations under the2001Community Reinvestment Fund (CHF) are equal to 2000 year:end amounts for all Local Services Realignment{LSR) costs, including policing costs: This policy was put in place to provide stability and predictability in CRF payments, as municipalities had requested. As you know, in 2001 , the total,CRF allocation for the CityofSt Thomas is $4,650,000, of which $4,336,000 is the adjusted CRF base, $146,000 is the CRF bonus, and $168,000 is supplementary assistance. we wi and 12 The province will continue the $561 million CRF funding level for 2002. Further, make appropr.iate adjustments in 2002 to reconcile 2001 LSRactual costs; CRF allocations will be announced each October forthe following municipal fiscal year, the province will provide hands on training session for municipalities. 1 8 2 is it Mark G. McDonald We believe these cha(1ges will help municipalities bett¡;¡r manage their finances and improve the effectiveness and efficiency of service delivery. We agree with you thàt importantthat CRF funding is stable and predictable. Mr. thankyou.for sharing your concerns with the and I trust this inf.ormationis helpfu Government. Sincerely, d Hon. Chris Hodgs Minister Attachment The Honourable James M. Flaherty, Minister of Finance . c: 82 Mr.Stevs Peters, MPP Elgin·Middlesex-London (CRF) Fund Community Reinvestment City of 5t Thomas County of Elgin $ Thousands ,,,",,,---==-.;=-_.~ 2001 CRF Package 2001 ] 1 1 1 4,336 + 146 + 168 4,650 I Adjusted CRF Base Table 1, Line 3 CRF Bonus 1 r r Supplementary Assistance 2. r Allocation 2001 3. 5. Payments 2001 Net Payment Amount Q1 Payment Adjustment Allocation 2001 Quarter $ Dollars 1,120,750 1,204,250 1 ,162,500 1,162,500 N/A 41,750 o o 120,750 162,500 162,500 162,500 1 1 1 1 01 02 03 04 4,650,000 41,750 4,608,250 Total 44101 83 Table 2 Appendix A ario Ministry of Finance ® Ontario MiDlstère des Finances Secretariat des relauons prov1ßclales- mumcipales en mauère de finances 10" étage 777 rue Bay Toronto ON M5G 2C8 Télé. (416) 327,0264 Téléc. (416) 325,7644 ~, MiDlstrv of F_ Provincial-Local Finance Secretanat 10th Floor 777 Bay Street Toronto ON M502C8 Tel (416)327~64' Fax (416) 325,7644 2001 15 June CAOrrreasurer/Clerk- Treasurer: In a joint Minister's letter dated February 22, 2001, the Ministers of Finance and Municipal Affairs and Housing informed municipalities that the Province would continue to seek input from key stakeholders on the distribution of the Community Reinvestment Fund (CRF) for 2002 and subsequent years. As a follow-up to that commitment, I am writing to request input from your municipality. Dear The Ministry of Finance, in the fall of 2000, engaged in a dialogue with municipal stakeholders on the future of the CRF and alternatives to municipal funding. These discussions highlighted the need to explore options for longer-term financial support for municipalities and subsequently, questions arose around possible changes to the existing CRF funding formula and options for alternative funding models. Notably, the questions that came out of this discussion were as follows: Is the existing CRF funding formula working well for your municipality? If not, why? What are the top three things that should be changed in the current CRF funding model? Are there funding models you would recommend? any alternative 1. 2. 3 Model Alternatives In addition to highlighting the need to expiore options for longer-term financial support for municipalities, our discussions with municipal stakeholders in the fall of 2000 also yielded three alternative funding models - a resource equalization grant, a needs-based grant and an incentive-based grant. Each alternative is outlined as follows: Fundin the standard per capita assessment base Poøølþle Featureø Purpose IS to equalize the fiscal capacity among municipalities Requires the Province to establish a prescribed standard per capita assessment base Grants paid to municipalities with below · · · - Typð Resource Equalization Grant 2 84 CAOrrreasurer!Clerk- Treasurer Page 2 Poeølblll FI!OBtU1"I08 - Covers the difference between a municipality's expenditure need and its fiscal capacity Methodology would require municipalities to be grouped with municipalities of similar characteristics such as size, geography, ruraVnon-rural, etc. with all municipalities in the group assumed to have similar per capita expenditure need Municipalities who do not have a sufficient tax base to fund the group average per capita level of expenditures would be eligible for funding · · · - fYl'II Needs-Based Grant Application based and would involve the municipality making a business case describing initiative being proposed · Incentive-Based Grant raises other questions such as: What should be used to. determine the standard per capita assessment base in the resource equalization grant? What criteria should be used to determine municipal groupings in the needs-based grant? What services should be include for determining avera.ge per capita expenditure for a municipality group in the needs-based grant? What key criteria should be used for assessing business cases in the incentive- based grant? What kind of approval process should be implemented for the incentive-based option? How much time would municipalities need to get ready to apply for an incentive- based grant? The introduction of these alternatives 6. 5. 7 8 9 4. It should be noted that though these alternatives were raised as future municipal funding options. hybrids of the options including the existing moàel were also suggested. 3 al Submissions As a follow-up to these discussions, we are seeking your municipality's input on the future of the CRF and any alternatives to the existing funding model. We are asking municipalities to submit a written response to the above noted questions, electronically via crfconsultations@fin.Qov.on.ca or by mail, to the CRF Review, Provincial-Local Finance Secretariat. Ministry of Finance located at 777 Bay Street - 10th Floor, Toronto, ON M5G 2CB. We encourage all municipalities to submit their opinions! recommendations to the Ministry by July 6, 2001. 85 Munici CAOrrreasurer/Clerk- Treasurer Page 3 We thank you in advance for your input. If you have any questions regarding your submission, you may contact Cordelia Clarke at (416) 326-2565. Sincerely, ¿ Fareed Amin Assistant Deputy Minister c: Bob Christie Deputy Minister of Finance W. Michael Fenn Deputy Minister of Municipal Affairs and Housing Cameron D. Clark Deputy Minister of Northern Development and Mines Agriculture, Food and Rural Affairs 86 Frank Ingratta Deputy Minister of o ® Ontari Ministère des Affaires municipales et du Logement Bureau du Sous-ministre 777 rue Bay Toronto ON M5G 2E5 (416) 585·7100 Minister Ministry of Municipal Affairs and Housing Office of the Deputy 777 Bay Street Toronto ON M5G 2E5 (416) 585,7100 6, 2,qØj~ NOV October 26, 2001 Administrative Officers/Clerk-Treasurers: I am writing to thank and commend your municipality, which has successfully submitted the Financial Information Return and Municipal Performance Measurement Schedules to the Ministry. To: Chief This year has posed some challenges to municipalities, with the introduction of the new MPMP program and also the migration to eFIR, a new, internet-based tool for submitting MPMP and FIR information to the Province. I am pleased to see, despite difficulties encountered this year, that your municipality has still reported its financial information in a timely manner. This is also a reminder, if you haven't already done so, that MPMP information was to be reported to your local tax payers by September 30. Providing information to the public on the efficiency and effectiveness of local services reinforces our mutual objectives of accountability and improved service delivery. Not only is this information of keen interest to local residents, it will be used by the proposed Centre for Ontario Municipal Best Practices in the ongoing effort to identify and showcase examples of excellence in service delivery. . In addition, over too past few weeks, Ministry staff have been meeting with local treasurers and auditors and receiving suggestions on how to enhance and improve the eFIR system. Based on this feedback, we hope to make several improvements to the eFIR for the 2001 reporting year. For any further questions, please refer to the attached contact list. Sincerely, W. Michael enn Deputy Minister Treasurers Directors, MMAH Municipal Services Offices c: t, " xf{ .I'" Qþ~\.\~Y~O\ tt~ \~~ \\ \ (MSO's) 87 1292\07f95) ~~~ ~,,~ Ontario Minlstère des Transports Bureau du ministre Édifice Ferguson, Se étage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca Ministry of Transportation Office of the Minister Ferguson Block, 3rd Floor 77 Wellesiey St. West Toronto, Ontario M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca 2001 8 NOV NOV 06 2001 Mr. D.J. McPhail Warden County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl welcome I emergency detours in Elgin County. Warden McPhail Thank you for your letter regarding Highway 401 the opportunity to respond. Dear I appreciate that emergency detours can be an inconvenience to the municipality and may cause a dramatic increase in traffic volumes. However, these events are infrequent and damage should not result to the roadways. I assure you that ministry staff have been working with municipalities to establish predetermined and signed Emergency Detour Routes to guide traffic onto roads that can handle these loads, As you know, On September 27, 2001, the Premier announced the next phase in the government's overall vision for Smart Grow1h and transportation planning. The Plan includes a commitment to making funding for municipal transportation, including roads and bridges, a priority for the second phase ofthe Ontario Small Town and Rural (OST AR) Development initiative. The development of the program is currently underway and we look forward to assisting municipalities to upgrade their transportation infrastructure. Thank you again for bringing this matter to my attention. );if! Brad Clark Minister Mr. Steve Peters, MPP, Elgin-Middlesex-London Township of South wold cc Highway 3, St. Thomas Easterly to Aylmer Including Centennial Avenue North of Highway 3 and Talbot Avenue ITom Centennial Avenue 0.9 Ian Westerly PRELIMINARY DESIGN STUDY and CLASS EA AGENCY RESPONSE FORM Duncan McPhai County of Elgin 450 Sunset Drive St. Thomas,ON N5R 5V1 (519)631-1460 NO YES Is your agency interested in being involved in this project?(Circle One) 1) this project, please identify a contact person: If you are interested in being involved in 2) Name: Title: Address: Fax: Telephone: Emai If you presently have any comments or questions about this project please describe them on an attached sheet. 3) Do you have any information regarding the study area, which will assist us in our planning process? If so, please outline below, or on an attached sheet. 4) Please submit your comments by November Susan Wagter, Environmental Planner Ministry of Transportation, 659 Exeter Road, London, Ontario N6E 1 L3 Tel 519-873-4557, Fax 519-873-4600, E-mail: kyle.wreford@mto.gov.on.ca to: 2001 23'd please request an electronic copy of this form at the email 'Note: If you wish to respond via email, address noted above. Comments and intormation regarding this study are being coilected to assist the Ministry of Transportation in meeting the requirements of the EA Act. This material will be maintained on file for use during the study and may be included in study documentation. With the exception of personal information, all comments will become part of the public record. I I I I I 3 I I ST. THOMAS I , I ,.Jaj I - --.I .~ I § () ..... c: () o CENTRAL ELGIN ~ @J MALAHIDE 3 COUNTY OF ELGIN Jaffa - _,_________' ._._u___. ._____...._~~.___._..__....,.____..__ '] r--, I I I L' .., I .., I t." AYLMER < : ~- '1.,,- f N.T.S. ( COUNTY OF ELGIN By-Law No. 01-34 BEING A BY-LAW TO AUTHORIZE THE COUNTY OF ELGIN TO ENTER INTO AN AGREEMENT WITH THE CITY OF ST. THOMAS TO PERMIT CONSTRUCTION OF AN INTERSECTION AT SOUTHDALE LINE AND FAIRVIEW AVENUE" WHEREAS pursuant to Section 308(3) of the Municipal Act, being Chapter M.45, R.S.O, 1990, as amended, a municípality may enter into an agreement with any person for the use of highways, permitting under such conditions as may be agreed upon, to place, construct, install, maintain and use objects in, on, under or over sidewalks and highways under its jurisdiction, and to permit any person to make, maintain and use areas under and openings in the highways and sidewalks, for prescribing the terms and conditions upon which the same are to be placed, constructed, installed, maintained or used and for making such annual or other charge for the privilege conferred by the by-law as it considers reasonable; and WHEREAS the Corporation of the City of SI. Thomas has requested the Corporation of the County of Elgin to enter into an agreement to permit construction of an intersection at Southdale Line and Fairview Avenue, and the County has agreed to permit said construction, under certain terms and conditions, NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1, THAT the Warden and the Chief Administrative Officer be authorized to sign an agreement with the Corporation of the City of SI. Thomas, under certain terms and conditions, to place, construct, install, maintain and use objects in, on, under or over sidewalks and highways under its jurisdiction, and to permit the City to make, maintain and use areas under and openings in the highways and sidewalks, upon which the same are to be placed, constructed, installed, maintained or used, and for making such annual or other charge for the privilege conferred by the by-law as the County considers reasonable. 2. THAT this by-law become effective upon passing. READ a first and second time this 13'h day of November 2001, READ a third time and finally passed 131h day of November 2001. - Mark G, McDonald. Duncan J. McPhai Chief Administrative Officer. Warden, 88 *5354 PAGE: 2/2 THE CORPORATION OF THE COUNTY OF HASTINGS Hastings County Administration Building Belleville, Ontario October 25 2001 2001 16 OCT 31, 09 Moved by Seconded by Whereas many municipalities are unable to incorporate any reliable provincial grant commitment into effectively planning for the massive financial obligations associated with the upgrades required to meet new Provincial Reguiations; of extreme AND WHEREAS the lack of such information creates an environment financiai uncertainty in rural Ontario for businesses and residents alike; NOW THEREFORE BE IT RESOLVED that the County of Hastings petition the Ontario Government to immediately provide reliable confirmation of OSTAR funding levels to all Municipalities relating to meeting new Provincial Regulations, and that this resolution be directed to all other Municipalities to petition the Government to act quickly on this request.