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October 23, 2001 Agenda ORDERS OF THE DA Y FOR TUESDA Y. OCTOBER 23RD, 2001 AT 9:00 A.M. PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - meetings held on September 25, 2001 and October 5, 2001 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 5th Motion to Move Into "Committee Of The Whole Council" 1 - 30 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence - see attached 31 - 53 i) Items for Consideration 54 -106 ii) Items for Information (Consent Agenda) 8th OTHER BUS/NESS 1) Statementsllnquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items - see separate agenda 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 107-113 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED REPORTS OF COUNCIL AND STAFF October 23'd, 2001 Staff Report! - (ATTACHED) PaQe # 2 Elgin County Tree Commissioner - Application for Minor Exception J 6 Technical Services Officer - A.O.R.S. Meetings Attendance v 7 Technical Services Officer - Union Road Reconstruction Update #2 \I 8 Manager of Engineering Services - Renovation Policy for County ¡ Administration Building 13 Manager of Engineering Services - Vehicle Weight Restrictions Over County .I Bridges 14 Director of Financial Services - Museum Report v 16 Director of Homes and Seniors Services - Kettle Creek Conservation ,/ Authority - Carolinian Forest and the New Elgin Manor Landscaping Plan 20 Director of Homes and Seniors Services - Terrace Lodge Emergency ./ Generator 22 Manager of Library Services - Provincial Town Criers' Competition v 24 Manager of Library Services - Broadband Task Force v' 27 Deputy Clerk - Warden and Council Remuneration By-Laws J 28 Deputy Clerk - Tariff of Fees for Land Division Consent Applications J FAXED Manager of Engineering Services - Access Road - Terrace Lodge ¡( FAXED Chief Administrative Officer - Meeting with the Town of Aylmer's Finance I Committee FAXED Chief Administrative Officer - Procudural By-Law ,/ REPORT TO ELGIN COUNTY COUNCIL Rob Lindsay, Elgin County Tree Commissioner From: Conc. 7, Sayham October 5, 2001 APPLICATION FOR MINOR EXCEPTION, Lot 111 Date Subject: ntroduction: The office of the Tree Commissioner has received an application for Minor Exception from Mr. & Mrs. Harry and Grace Schipper to clear 0.62 hectares of woodlands from Lot 111, Conc. 7, Bayham Discussion: The proposed clearing is 0.62 hectares in size and the landowner would like to clear this area to increase working area of the field for row crop uses. The area consists of white pine, bitternut hickory, sugar maple, basswood and poplar, with regeneration of beech and sugar maple. A field inventory on September 12, 2001, did not determine the presence of any rare or significant tree species. to the All neighbours have been contacted regarding this clearing and have no objections proposal. Long Point Region CA has also been contacted and does not have any concerns with this clearing. the goals of the Elgin County's that this application meets Conclusion It is my opinion forest management. 1050 to Recommendation: That the application for minor exception be approved subject to trees being replanted or a donation equivalent to 1050 trees be made to the LPRCA, maintain the integrity of the County's "No Net Loss Policy". Rob Lindsay Elgin County Tree Commissioner A~ ro For Submission .Q;¡:. M.G. McDonald d'I'ef Administrative Officer 2 f '1 IJ. tÌ""·/ ¡,~,.(' "i"·ó.,'-U '" - , / MARK G. M(DONALD TORIVE IUllnAc..,,,,sTAArQlt<:l.1f ST. THOMAS. ONTARIO (Mrs.jSANORAJ. HEFFREN NSRS\'1 ( U\J1TC'< \mrrcu:"~ PHONE (S19) 631-1460 FAX (S¡9) 633.1661 THE TREES ACT APPLICATION FOR MINOR EXCEPTION . II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): !ea - - - MAILING ADDRESS: It' - - - - Postal Code AJ 0 J I H 0 Phone No, ~ n I 2. LOCATION OF LAND: ß II . Municipality (Town, Village, Township) Ú. Õ' .A,v - - Lot No. I '( Concession No. '7 - Lot No. Registered Plan No. - 3. Reason for wishing to Remove trees. C~d 0-...... C<..11¡~,,~ \ ~ - - - 4. Describe species of trees and size of trees to be removeð. - ll/i~;lc p./'¡.., (Jiiícy /')uf ¡-I; (:"01/,-/. ~ ?Ie: j fo /" 'ý"'" 8 (;(557 LVo::?Cj. .;!CJCut 100 CM1 ~ ,.-j. ... - - 5. Area to be cleared (in metric) if,,,., f 0 bi::j.., 1. ?~ ~ Length /32- Meters Width Meters í?'1 - '::¡;"f - 156 :J.- Area I'll (in square meters or hectares) 3 / ~. trees? If yes, please, indicate the purpose to which they were removed approximate size of area cleared and date. Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below piease attach another sheet of paper) and been granted pe,mission to remove previously applied for No e-.--r' Has the owner Yes ( ) 6. 7. NAME MAILING ADDRESS PHONE NUMBER g,..; "v '\) e. Cl I RY?#/ /:::t::/eVJ g(;C- ~7 <f, . information deemed pertinent to this application. Each application must be accompanied by a sketch, no smallèr than 20 centimetres by 35 centimetres, showing: Other 8. 9. The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (a) buildings on the owner's property and aiso on the abutting property. use of abutting lands (e.g. residential agricultural. cottage, commercial b) (c) etc.) As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. » 10 20c 2,ò 4 Note: If this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a co'poration, the application must be signe~ by an officer (and that position must be indicated) and the co'porate seal shall be affixed. ""- '\" l' tV 1)., ~ - - ~ ~ " :¡: ~ <:> ~ <:' LíY'\ /;'01 J I ·í.. ß,u'" 0e "'~"'$t' he Ie! 1/ Vc'1 ~o be cJu~veJ. ù._._..._____.__....._.".._ vJood s ----,-.-.---.-.---., fc1 r:=-~ e, "'::'! ._~--- 5 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 4, 2001 AO.RS. MEETINGS ATTENDANCE FROM DATE: SUBJECT: Introduction The Association of Ontario Road Supervisors (AO.RS.) is a group serving road superintendents, supervisors, managers and foremen in Ontario. Each local road supervisor association in Ontario who is a member of AO.RS. is entitled to one seat on the AO.RS. Board of Directors. The Board of Directors meets three times annually to discuss matters arising directly associated with the management, planning and maintenance of municipal roads in Ontario. Discussion / Conclusion As previously mentioned, the Board of Directors meet three times annually; once in the spring, once in the fall and once during the O.G.RAlRO.MA convention in Toronto in February. The Technical Services Officer has most recently attended the fall Board of Directors meeting to present our Association's request to host the 2004 Municipal Trade Show. It has been customary for the Past President of the Elgin County Road Supervisor's Association to sit on this Board of Directors. The Technical Services Officer is the Past President of the Elgin Road Supervisor's Association and the Bulletin Secretary and has been selected by the membership to represent our Association and the County of Elgin on the Board of Directors. The only costs that would be incurred by the County of Elgin for attendance to these meetings is staff time and travel expenses (accommodations and meals are covered by our local association and AO.RS.). Staff will utilize the County vehicle for travel as much as possible. In addition to participating on the Board of Directors, each director is encouraged to sit on at least one AO.RS. committee. AO.RS. committees meet two to four times annually to discuss and report on specific issues to the Board of Directors and subsequently every road supervisor association in Ontario. Some of the existing committees are as follows: Education, Trade Show, Certification Board, O.G.RA Policies and M.T.O. Municipal Maintenance Standards. The Technical Services Officer has not volunteered to sit on a committee but may be requested to in the future. Recommendation THAT the Technical Services Officer be given permission to attend a maximum of six meetings annually for the A.O.RS. Board of Directors and associated committees representing the Elgin County Road Supervisor's Association. APPRO" D;~BMISSIDN CLAYTON D. WATTERS, MANAGER ENGINEERING. VICES FULL Y SUBMITTED RESP, PETE DUTCHAK, TECHNICAL SERVICES OFFICER MARK D CHIEF ADMINISTRATIVE OFFICER 6 of page IIcrY]s _1 ISYSIUSERSIDEPTlROADSICouncil Reportsl200 1 IAORS Meetings.doc REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 5, 2001 UNION ROAD RECONSTRUCTION UPDATE #2 FROM DATE: SUBJECT: Introduction At the September 25th session of County Council it was recommended that tenders for Union Road reconstruction in Shedden could be accepted and a contract be executed with the lowest complete submitted tender so that construction could immediately commence. Discussion / Conclusion 2001 The following tenders were submitted on Friday, September 28th $ 448,032.81 $ 496,827.27 $ 498,718.44 $ 534,910.81 TCG Asphalt and Construction inC. Birnam Excavating Limited J-AAR Excavating Limited Towland (London) 1970 Limted and Construction Inc for was TCG Asphalt The lowest submitted price and recommended contractor $448,032.81 including G.S.T. A pre-construction meeting was held on October 5th, 2001 with the contractor, consultant, Mayor of Southwold, local Road Superintendent, local Drainage Superintendent and County Engineering staff present. Some design modifications were made and will require additional work not included in the original contract. The total project cost including consultant fees is estimated at approximately $545,000.00. These funds will be borrowed from the 2002 Capital Budget as previously directed by Council. The contract with TCG Asphalt and Construction Inc. has been executed and signed by the Warden. At the time this report was authored, the contractor intended to begin work on Tuesday, October 9th. The completion date for the project has been set for November 16, 2001 Recommendation For Council's Information QffuJófÆ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED FOR SUBMISSION RESPECTFULLY SUBMITTED PETE' DUTCHAK, TECHNICAL SERVICES OFFICER MARK CHIEF ADMINISTRATIVE OFFICER 1 of page Reports\2001\Union Road Reconstruction Update 2.doc F:\USERS\DEPnROADS\Connci REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES SEPTEMBER 27.2001 DATE SUBJECT: RENOVATION POLICY FOR COUNTY ADMINISTRATION BUILDING Introduction The County presently has a renovation policy in place, which was approved by the General Government and Property Committee in October 1993. Discussion/ Conclusion The existing policy has sections relating to renovations requested by departments, tenants and General Government and Property Committee. The request requires approval from the appropriate standing committee or administrator prior to requesting approval from Council. A new section to the policy relating to "new construction requested by tenants" is required. A "turnkey operation" is defined as a space ready for use by tenants. The space would have basic architectural, electrical or mechanical components. n reviewing the present policy it was noted changes were required in the terminology relating to approvals and monitoring of renovations due to the elimination of committees and departmental reorganizations, subsequent to the renovation policy being adopted. This section would require the County to pay 100% of the new construction costs which are defined as "those necessary to make the office space ready for use (turnkey operation) and include items such as providing adequate heating, air-conditioning, lighting, flooring, painting, one lockable door and such demising partitions as deemed appropriate by County Council". Tenants would be responsible for costs related to upgrades and other additional work not covered under the above definition. Under this section of the policy all plans and estimates would have to be approved by County Council with the Engineering Services Department monitoring all renovations. Including "new construction requested by tenants" in the policy would make the County Administration Building more competitive in the rental market. In the event that the tenant should leave the building the County would have the benefit of a finished rental space. be 2001 Recommendation That the attached Renovation Policy for the County Administration Building dated October 1 approved APPROVED FOR SUBMISSION ~ Mark Mc15 Chief Administrative Officer Clayton Watters Manager of Engineering Services 8 NOTE: ITEMS UNDERLINED INDICATE NEW INSERTION AND BOLD ITEMS REPRESENT OLD WORDING. RENOVATION POLICY FOR COUNTY ADMINISTRATION BUILDING 2001 October 1 be shal following procedure the renovations requests When a County Department followed: obtain first Before proceeding with any renovation, the Department Head shal authorization in principle to proceed with the project from County Council 1) After receiving permission in principle from County Council, the Department Head shall request that a cost estimate be obtained from the Manager of Engineering Services for presentation to County Council; the cost of said estimate, if any, to be borne by the initiating Department Administration Buildina Budaet. 2) Head must then obtain approval from County Counci All costs associated with the proposed renovation shall be borne by the Department that initiated the request for alterations; a, roved in the Capital Budaet. The Department 3) 4) After receiving the required approval from County Counc the request for renovations shall be forwarded to the General Government and Property Committee for consideration; 5) County Council shall be responsible for: Approving, altering or amending the design and installation plan: it being understood that any alterations that would materially affect the design, purpose, and/or cost of the renovations would not be enforced endorsed until approved by County Council; a) 6) the design Ensuring that the proposal is sound, practical and consistent with construction and aesthetics of the County Administration Building b) the Engineering Services Department, the progress of the Monitoring, through renovation(s); c) Consultant and Contractors, through the upon review and approval of the invoices by Issuing payment to the Management Manager of Engineering Services the appropriate Department Head d) n the event that the initiating Department does not agree with the direction and recommendation(s) of County Council, the matter may be amended by majority vote at County Council. 7) 9 of4 1 Page ..'I1:~ 1.1W I its leased When a Tenant in the County Administration Building requests alteration(s) to space. the fOllowing procedure shall be followed: 1) the Manager of Engineering Services the proposed shall be filed in writing with shall obtain a written estimate of the costs associated with The request The Tenant renovation 2) to County Council for consideration to County Said estimate and request shall be presented The Manager of Engineering Services shall make recommendation(s) Council on the renovation plan, costs and associated matters 3) 4) County Council shall be responsible for: Approving, altering or amending the design and installation plan it being understood that any alterations that would materially affect the design, purpose, and/or cost of the renovations would not be enforced until approved by the Tenant; a) 5) the design Ensuring that the proposal is sound, practical and consistent with construction and aesthetics of the County Administration Building b) the Engineering Services Department, the progress of the Monitoring, through renovation(s); c) the Consultant and Contractors, through review by the affected Tenant; Issuing payment to the Management Manager of Engineering Services, upon d) the The County shall be responsible for up to 2/3 of the renovation costs while Tenant is responsible for the balance of the total cost; e) Renovation costs, which are eligible for the County's 2/3 contribution, are defined as those renovations necessary to make the office space ready for use and include items such as providing adequate heating, air-conditioning, lighting, flooring, painting, one lockable door and such demising partitions as deemed appropriate by County Council; it being understood that upgrades and other additional renovations shall be the sole responsibility of the Tenant concerned; f) the County's 10 Any drawings submitted by the Tenant shall be incorporated into Master Plans; the cost of which shall be borne by the Tenant. Page 2 of4 g) requests renovations. the fof/owin Administration Buildin When a Tenantin the Count' rocedure shaf/ be fof/owed: The request shaf/ 1 osed ro, Services. obtain a written estimate of the costs associated with the filed in writin be shaf/ 2) The Tenant renovation Council for consideration Count to resented to Count' Services shaf/ make recommendationrs costs and associated matters, Said estimate and request shaf/ be f 3 4 be reslJonsible for: Council shaf/ Count a 5. n with the desi, ractical and consistent Administration Buildin Ensurin that the rolJosal is sound. construction and aesthetics of the Count b rogress of the the Servfues DelJarlment the En Monitorin renovationrs c. the through d. 1 1 Page 3 of 4 e __'."1 '''' "" ,'^ ,-1 ,,' .... "" ";'. ¡¡¡¡n j . the County Administration Building, When County Council initiates renovations In the following procedures shall be followed: the cost Unless otherwise agreed to by the affected Department(s) or Tenant(s) of said renovations shall be borne by the County of Elgin; 1) be communicated Any and all renovations affecting Departments/Tenants sha to the affected party prior to construction 2) The plans, alterations and recommendations are subject to approval by County Council 3) 2 1 PROVISO The Warden and/or Chief Administrative Officer be authorized to make decisions affecting the structure/design/configuration of the Administration Building and its contents without prior consent of County Council and those parties affected, in matters of urgency where the Health and Safety of individuals may be jeopardized. In said circumstances, the actions taken shall be communicated to Council as soon as practicable. Page 4 of 4 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES OCTOBER 9, 2001 DATE SUBJECT: VEHICLE WEIGHT RESTRICTIONS OVER COUNTY BRIDGES Introduction The County of Elgin is required to re-evaluate the condition of weight restricted structures every two (2) years as per the Ontario Highway Bridge Design Code. Discussion/ Conclusion The County of Elgin has five (5) structures that have weight restrictions. There is one bridge on a County road, Meeks (See Schedule No.1). The remaining four bridges are on local roads Fulton. Jamestown, Vienna and Gillets (See Schedule No.2). that the existing the existing structures and found to analyze retained Spriet Associates were postings are adequate. Recommendation That no vehicle or any class thereof, whether empty or loaded shall be operated over any bridge designated in Schedules No. 1 and No. 2 forming part of this by-law with a weight in excess of the weight limit prescribed in the schedule for such bridge and that this by-law become effective until November 14, 2003; and postings have been posted: and the weight That this by-law become effective once By-Law No. 99-32 be repealed That APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED (jf)vJ~ MARK M CHIEF ADMINISTRATIVE OFFICER 3 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES Report to County Council Elgin County Pioneer Museum Jill Morrell, Acting Manager From: October 3,2001 Subject: Museum Report IntroductionIDiscussion: The Elgin County Pioneer Museum has achieved yet another successful year in its operations. Although the year 200 I brought forth many challenges, with the fire that occurred in our attic on April 29, 2001, we continue to expand our community programs and visibility in St. Thomas and the surrounding communities. The museum has strengthened relations with many community partners including our neighbors the Elgin Military Museum. The two museums continue to work co-operatively in the daily functions of the museums and are in the process of planning an annual joint event: the Haunted House scheduled for October 25-26. Date: Another community partnership was also strengthened in the year 2001 and that was with the citizens of St. Thomas and Elgin County. Many generous and dedicated volunteers helped the museum and our staff recover from the fire in April. Their dedication and efforts should be commended. All of the artifacts belonging to the Elgin County Pioneer Museum were cleaned and re-packed in new storage units. The museum, also received a cleaning treatment on all the walls and carpeting. The carpet in our meeting room was replaced. After being closed for two months, we are now functioning at one hundred percent. Many of our visitors have remarked to the staff that museum appears very clean and smells brand new. The Elgin County Pioneer Museum has also enjoyed developing a new co-operative relationship with the Elgin Federation of Agriculture. The Elgin Agricultural Heritage Room was opened on February 23, 2001. This display has been well received by many visitors and employees at the County of Elgin Aduúnistration Building. The Elgin Agriculture Federation also was a great resource for developing the agricultural component in our grade three education kit entitled" Practical Pioneers' The Elgin County Pioneer Museum has also expanded its programuúng in 2001 by restructuring existing programs, as well as creating new programs. The museum's goal in its programming is to offer outreach programs for groups or individuals that cannot attend the museum. Our outreach programs, " On the Road", have been a tremendous success at several of the area nursing homes. We are in the process of adding new presentations to our "On the Road" programs. These new adult programs will cover a diversity of topics including sports in history, weird and wonderful and the history of St. Thomas's first fauúlies. The outreach programs for schools are also being revised this year. In a continued effort to remedy the decreased attendance from local schools over the past years, the museum is incorporating artifacts into the classroom with a series of educational kits. Although these kits were used in the classroom last year, several changes have been made in the Ontario Public School Curriculum. We are revising several of these kits to reflect the new curriculum. 4 1 In the year 2001, the Elgin County Pioneer Museum had many opportunities to become involved with community initiatives and increase our visibility within the community. On March 23 and 24 the museum took part in the Tillsonburg Home and Recreation Show. This allowed us to promote our programs to new community groups. The museum has also worked on co-operative projects with other community museums and organizations. We were able to assist the Eva Brook Donly museum in Simcoe by loaning them our weird and wonderful collection for one of their exhibits. The museum was also provided with display space at the St.Thomas-Elgin library. This allowed the museum the opportunity to showcase a preview of our summer exhibit "A Sporting Past". This exhibit and the museum were also featured in the Rogers Television Plugged In that aired in the summer. Trail Kids program brought many smiling faces into the museum during the summer Although Talbot Trail Kids was late in starting due to the fire, the program was well received by children in the community. Several participants encouraged us to consider running this program throughout the whole year. The Talbot months. The Elgin County Pioneer Museum has continued its efforts towards cataloguing the artifacts in the museum. Our volunteers that are facilitating this project have resumed cataloguing in the basement. We will continue to take digital photographs of every catalogued artifact and download the image into our database. We are very appreciative of all of our volunteers and the many hours they have dedicated towards the Elgin County Pioneer Museum. has been an exciting and successful year at the Elgin County all of our experiences and initiatives of this year will help us to It is evident that the year 2001 Pioneer Museum. We hope that serve our community better and grow as an organization in 2002. Recommendation: n. Presented for your information. Respectfully submitted. Mark Chief Administrative Officer 5 1 REPORT TO ELGIN COUNTY COUNCIL Kettle Creek Conservation Authority - Carolinian Forest And the New Elgin Manor Landscaping Plan SUBJECT Rob Lindsay, Tree Commissioner, KCCA Marilyn Fleck, Director of Homes and Seniors Services FROM October 9, 2001 DATE: BACKGROUND The Kettle Creek Conservation Authority made a presentation to County Counci earlier this year to discuss the establishment of a forest area, to be Native and Carolinian Species of Trees in a the Kettle Creek Conservation Authority Watershed; and that could be developed into an interpretive trail area. Council directed staff to explore the options with the Kettle Creek Conservation Staff with a view of how such an area could be developed on the new Elgin Manor property. DISCUSSIONICONCLUSION The proposed planting of the 0.5 hectare area will consist of seedling trees ranging in size from 30 cm to 45 cm in height. The species will include hard maple, green ash, red oak, tulip tree, Kentucky coffee tree, butternut, nannyberry, grey dogwood, silky dogwood, red osier dogwood and highbush cranberry. The outer perimeter of the planting area will be planted in three rows consisting of a row of white cedar, white pine and red oak to provide a buffer. The planting area would be seeded with a low maintenance grass cover which would require no cutting. The plan includes a trail so that residents, families and visitors could have access to the outdoor space and enjoy many species of birds butterflies, amphibians and reptiles that are normally found in Carolinian forests. those Included In the plan are provisions for benches and picnic tables to enable using the forest to have ample opportunity for rest and relaxation 6 REPORT TO ELGIN COUNTY COUNCIL Kettle Creek Conservation Authority - Carolinian Forest And the New Elgin Manor Landscaping Plan - page 2 Discussion/Conclusion continued SUBJECT The time lines involved are projected to be preliminary site preparation in 2001, with tree planting in spring of 2002 and grass seed planted in the fall of 2002. Future ideas for ongoing development of the forest include the development of a memorial garden for residents and staff. Kettle Creek Conservation Authority have expressed an interest in the participation of such an endeavour and would assist the Home through the purchase and planting of the trees The projected costs involved in the development of the project (exclusive of hard surface trails) are: $6,000. RECOMMENDATION THAT the Director of Homes and Seniors Services be authorized to proceed with the Carolinian Forest Project for Elgin Manor; and that funds for the project be provided through the Elgin Manor donation account. Approved for submission: Respectfuffy Submitted: Mark . Chief Administrative Officer Marilyn D. Flei':k Director of Homes and Seniors Services 7 1 Rob Lhíds Weed and Tree Commissioner for Elgin Kettle Creek Conservation Authority ...-'" 10 101, rrQme K~.tI;le. ~~ 1!5Y' rJ§f¡ .:.'.......... .. \~ >c >c i ¡~.., , ,..". , . , "~ . 1'1/ . .." '.'--\.... . >c ".- ------- .:::~~. -,.. _:- --. -- ::=---'::0: --.. - .-. -. "_,_. _m _ , .-_.~-- .' 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I I ..-... .- _I' .-,'" ..----- REPORT TO ELGIN COUNTY COUNCIL TERRACE LODGE EMERGENCY GENERATOR JAMES CARTER, CORPORATE FACILITIES OFFICER MARILYN FLECK, DIRECTOR OF HOMES AND SENIORS CLAYTON WATTERS, MANAGER OF ENGINEERING SUBJECT FROM OCTOBER 10, 2001 DATE BACKGROUNDflNTRODUCTION The Terrace Lodge emergency generator has been operational since 1977; and earlier this year Council was advised of a project in the capital budget for 2002 to upgrade the equipment. The obligation to ensure power is available for all facets of care is of utmost concern; and secondly to ensure the availability of emergency power at all sources eliminates the possibility of error with some outlets tied to emergency power and some are not. DISCUSSION/CONCLUSION The upgrade of equipment involved containment of the fuel supply tank; and recommendations from the Generator Testing firm to ensure our emergency power supply would be available when needed. It would appear that our emergency generator cannot supply the building on a full load and this has been substantiated. Moreover, it would prove beneficial to replace the generator that could meet the needs of the Home, and the equipment to an outdoor location to staff are Option 1: Replace the existing 175 kW generator with a new 500 kW generator that would provide emergency power to all areas of the Home. Such a unit and fuel tank would be located outdoors. The estimated cost is $150,000. that have been presented The options Option 2: Replace the existing 175 kW generator with a new 200 kW generator that would provide emergency power as we have currently (half the Home). Such a unit and fuel tank would be located outdoors. The estimated cost is $95,000 generator with a new 200 kW The fuel tank would be located Replace the existing 175 kW and keep the equipment indoors The estimated cost is $95,000 Option 3: generator outdoors 20 REPORT TO ELGIN COUNTY COUNCIL SUBJECT: TERRACE LODGE EMERGENCY GENERATOR Page two tank, and relocate outdoors. Make only necessary room to keep it operational. The estimated cost is Repair the fuel the generator Option 4: repairs to $15,000. Staff has determined that Option #1 would best suit the present and future needs of Terrace Lodge. We anticipate that we will be able to realise the additional funds through the Homes 2001 operational budget. RECOMMENDATION That staff be directed to proceed immediately with replacing the existing 175 kW indoor generator at Terrace Lodge with a new outdoor 500 kW generator at an estimated cost of $150,000 and, operational budget That any surplus funds be transferred from the Homes 2001 to the Terrace Lodge generator replacement and the proposed 2002 Capital the remainder could be allocated from That if required Budget. Mark G. Mcuonald Chief Administrative Officer ¡tted: Respectfully 0rftJ ~ -[W4 Clayton Watters Manager of Engineering Services JJ. '1 f ø-Jd Marilyn Fleck Director of Homes and Seniors Services REPORT MANAGEMENT TEAM CATHY BISHOP. MANAGER OF LIBRARY SERVICES FROM: October 3,2001 Provincial Town Criers' Competition DATE: SUBJECT: INTRODUCTION: County Council at its June 121h, 2001 meeting adopted a resolution appointing myself and Councillor Bob Habkirk as County Representatives on the 2002 Provincial Championship of Town Criers committee. DISCUSSION The committee has met twice to date, once on June 2151 and again on September 27th The purpose of the meetings were to set possible dates and locations for the events. The championship is a three-cry event. The following is the proposed schedule of events. (evening) hosted by the CountylCity meet and greet evening refreshments, Registration, Cash Bar (Location to be determined Friday, Aug. 2 · hosted by Andy van Kasteren at his Dairy Farm Breakfast (Location to be determined) (all day) Saturday, Aug. 3 · First cry begins at 10:00 a.m Malahide - Dairy Museum · Farmers?) Centennial Ball (Hosted by The Elgin Historical Society) Dignitaries to be invited ex. Queen, Prime Minister etc. (Location to be determined) Period Dress or Black Tie Supper Speeches Rush Creek Wines (Jr. Lunch at · · 22 Page 2 Provincial Town Criers' Competition Sunday, Aug. 4 (all day) hosted by City of St. Thomas at Pinafore Park · Breakfast (Service Club) Pinafore Park · Interfaith Service outdoors · Lunch - food booths? · Cry begins at 1 p.m. · Supper- picnic in the park? · Annual O.G.O.T.C. meeting in City Hall Monday, Aug. 5 (morning/afternoon) Hosted by Dutton/Dunwich at Backus/Page · Breakfast Lion's Club in Dutton/Dunwich? Or Railroad Museum if going by possible train ride? · Cry begins at 11 :00 a.m. · Light Lunch - hot dogs? · Results & Awards · Departure CONCLUSION: When further details are confirmed the Manager of Library Services will update Counci RECOMMENDATION: For your information. Respectfully Submitted ~c!>~4 Mark McDona Cathy Bi hop Manager of Library Services Chief Administrative Officer ~3 REPORT MANAGEMENT TEAM CATHY BISHOP, MANAGER OF LIBRARY SERVICES October 5, 2001 Broadband Task Force FROM: DATE: SUBJECT: INTRODUCTION: At the September general meeting of the, Administrators of Rural Urban Public Libraries of Ontario (ARUPLO) as Chair, the Manager of Library Service was asked to send letters, on behalf of the CEO's, to the appropriate federal and provincial government departments, indicating the libraries' support of the federal government's recently released Report of the National Broadband Task Force, The new national dream: networking the nation for broadband access. Attached is a copy of the letter the Manager of Library Service sent to Prime Minister Chretien, Brian Tobin, Minister of Industry, Tim Hudak, Minister of Tourism, Culture and Recreation and copied to our local MP I MPP. The suggestion at the meeting was that Librarians might also want to ask their Boards or Committee's of Council to send a similar letter. DISCUSSION The Government of Canada did recognize public libraries as a major partner at the heart of the process in enhancing the quality of life for the people we serve by contributing $4.4-million on previous Community Access Programs to Ontario Libraries. 447 Internet access sites at rural and urban public libraries were established throughout Ontario in 1999. We as librarians have gladly taken on the task of dissemination of government information, and the additional task of Internet service and training. If we are to continue to do this in an effective and sustainable manner, and remain in connected communities we have strongly urged the government for their continued financial contribution through our library operating grants to ensure that this objective is met. RECOMMENDATION: THAT County Council send a letter on behalf of the library to the appropriate federal and provincial government departments, indicating the support of the federal government's recently released Report of the National Broadband Task Force Officer Mark McDon Chief Administrative Respectfully Submitted 24- October 5, 2001 The Right Honourable Jean Chretien, M.P. Prime Minister of Canada Langevin Block, 80 Wellington Street, OTTAWA ON KIA OAJ Dear Prime Minister: On behalf of The Administrators of Rural Urban Public Libraries of Ontario (AR-UPLO), I commend the federal government on its recently reteased Report of the National Broadband Task Force, and urge it to proceed immediately with implementation of the Task Force recommendations. We note with interest that The new national dream: networking the nation for broadband access addresses our concerns and makes recommendations with which we wholeheartedly agree. In particular, we are concerned with Recommendation 4, related to communications access: "To ensure that public access sites have the capacity to provide access to a wide clientele, governments should: ensure the availability, accessibility, affordability and sustainability of access to the Internet and required equipment; ensure technical and user support to enable public access sites to maximize their capacity to use and provide broadband services; and ensure training and continuous professional development for public access providers. · · " Libraries have long been at the forefront of information and learning and have embraced the Internet as a powerful tool to enhance the services we provide. Unfortunately, the largest single challenge for all libraries is that of attaining reliabte and affordable high-speed broadband connectivity. These same issues of needing to connect technotogically challenges most rural communities. ~ª · Page 2 Broadband Task Force We believe our role as librarians is to reaffirm our commitment to provide the highest quality of service to our public in the most efficient manner possible. We urge you to move forward with the Task Force recommendations and to engage public libraries to be a major component of the broadband access in&astructure. Yours Respectfully, Cathy Bishop, Chairperson Administrators of Rural Urban Public Libraries of Ontario (AR-UPLO) 2ê & Manager of Library Services Elgin County Library 450 Sunset Drive St. Thomas, ON N5R 5VI Knutson M.P.. Elgin-Middlesex-London Gar Copy to: REPORT TO COUNTY COUNCIL Sandra J. Heffren Deputy Clerk FROM October 2, 2001 Warden and Council Remuneration By-Laws DATE SUBJECT: round At its December 14, 2000 meeting, Council adopted a new method of calculating increases in the stipend payable to the Warden and County Councillors. Back Discussion/Conclusion Warden and Council is being reimbursed using this new method and should be officially adopted by by-law. The current By-Laws No. 98-4 and 98-5 would be repealed and replaced. Recommendation THAT By-Laws No. 98-4 and 98-5 be repealed and the necessary by-laws be prepared to include the following wording in Clause 2: That the Warden's/Councillors' remuneration shall be adjusted automatically based on the provincial rate of inflation as determined in September each year. S. J. Heffren Deputy Clerk for Submission M. G. McDonald Chief Administrative Officer 27 REPORT TO COUNTY COUNCIL Sandra Heffren. Deputy Clerk From: October 3, 2001 Date: Tariff of Fees for Land Division Consent Applications Subject: Introduction: Decreases in the number of Land Severance Applications this year have prompted staff to conduct a survey with consent-granting authorities to determine if the fees charged by the County are comparable to what other municipalities are charging Discussion: The County's current fees are $500 ($300 for the application and $200 for deed stamping) and have been in force since June 1996. As the attached survey indicates, these fees are much lower than the overall average charge of $760. We are also experiencing a decrease in the number of applications this year. It is unknown why applications have decreased or if this trend will continue. Salaries and office expenditures for the department have risen over the past 5 years. Provincial changes have caused additional expenses to the County for purchasing signs for posting on lots proposed for severance, and extra staff time required for preparing and mailing notices to abutting property owners. These increases are not new to this year and we have been able to incorporate them into the budget in the past with no change to the fee structure but, with the decrease in applications, such is not the case now. Given the reduced number of applications coming in, the Secretary-Treasurer's part-time hours should be reduced. fications: The fees charged for consents are on a user-pay basis, so that the applicants pay for expenditures for the Land Division function. This year the number of applications to the end of September is 81, less than the 90 that was anticipated. The budget for this department may not zero out at year-end even through fees are raised and the part-time hours of the Secretary-Treasurer are reduced, thereby resulting in an over-expenditure. Bud, Conclusion: Fees have not increased since June of 1996, the number of applications has decreased, and the amount of work to provide the service has increased. Staff is recommending that the application fee be increased from $300 to $500 to help offset expenditures and other fees remain the same. The hours of the part-time Secretary-Treasurer will be reduced from 25 to 15 hours per week due to decreased workload, and should application numbers increase, staff would increase the hours to handle the workload. 28 2 Recommendation: Option 1 the Tariff of Fees for processing Land Severance Applications be amended as follows: Increase fees for Applications for Consents from $300.00 to $500.00 to reflect added administrative costs associated with processing the application; All other associated fees shall remain the same as those contained in the present fee structure; and THAT a) b) the necessary by-law be prepared. THAT Approve mis Mark G. McDonald, Chief Administrative Officer. 29 Municipality Severance Fee # Processed # Applications Sec- T reas Land Div. Clerk Who Stamps Who stamps Responsibility Handled at in 2000 to Sept. 2000 another Deeds in absence for Decisions Lower-Tier to Sept. 2001 position Brant $525 application 85 62 no no Sec. Treas. Planner Appointed no deed-no separate charge 64 Committee Dufferin yes Elgin $300 applicationlvalidation of title 113 87 no no Sec. Treas. Dep. Clerk Appointed no $200 deed stamping 81 CAO Committee $50 minor amendment $100 deferral fee Essex yes Grey yes Huron $600 application 92 63 Clerk/Admin. yes Clerk/Admin. Treasurer Council Cte. 8 of 11 $600 validation of title 64 muns. Lambton $200 application 40 4 Planner Dep. Sec. Treas. Sec. Treas. Dep. Sec. Treas. Appointed yes $400 deed stamping Committee Lucan Biddulph $1,000 application 9 6 CAO/Clerk no Clerk Dep. Clerk Council Cte. $750 minor amendments 6 deed-no separate charge Middlesex Centre $1000 application 34 10 Planner no Sec. Treas. none Appointed less Committee Oxford $840+$58.80 GST app. 128 87 no no Sec. Treas. Exec. Secretary 2 Councillors no $855+$59.85 GST applminor var. 94 Mgr. Community 5 appointed $25 condition amendment & Strategic $25 consent changes Planning $100 revised applications deed-no separate charge Perth $625 application 35 32 staff person in no Sec. Treas. County Planner Appointed no $625 validation of title 39 Public Works Sr. Planner Committee $250 minor amendment deed-no separate charge Simcoe yes Thames Centre $1,000 plus $200 per 16 11 CAO/Clerk no Sec. Treas. Asst. Sec. Treas. . Council additional lot created 11 $500 minor amendment Wellington $650 application 241 195 no part-time Seç. Treas. Land Div. Clerk Council no $200 deed stamping 129 . , Planner Committee LAND DIVISION SURVEY SEPTEMBER 2001 o f'l') ,- REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: OCTOBER 18, 2001 SUBJECT: ACCESS ROAD - TERRACE LODGE Introduction At the September 25, 2001 County Council meeting adopted the following recommendation, "That the Director of Homes and Seniors Services be authorized to proceed with the installation of the Terrace Lodge Access Road as included in the 2001 Capital Budget and the installation of a new 8" waterline service for Terrace Lodge, to be funded by savings from other Home's Capital Projects this year." Discussion/Conclusion The contract is for the installation of an access road, new water service and a fire hydrant. This contract will improve the emergency service for Terrace Lodge. As you are aware during the mock evacuation a need was identified to ensure emergency vehicles would have access to the rear of the building. Also identified was the need for a fire hydrant within 45 meters of the building, a requirement of the Ontario Building Code. _ ._..___.._~ __..__iJ ·Q vv........... ,,;>....11<....1111........'-'1. Companv Quoted Price 1 Birnam Excavatino Ltd. $151,478.53 2 291 Construction Ltd. $164,780.00 3 C.H. Excavatina ILondonTLtd. $173,478.53 4 Aar-Con Enterprises Corp. $186,688.25 d Th s Birnam Excavating Ltd. for The lowest submitted price and recommended contractor $151,478.53 including G.S.T. Recommendation That Birnam Excavating Ltd. be awarded Contract No. 5920-01-02, Terrace Lodge Access Road and new water service, for their submitted price of $151 ,478.53 including G.S.T. and That the Warden and the Chief Administrative Officer be directed and authorized to sign the contract. APPROVED FOR SUBMISSION Mark McDonald Chief Administrative Officer RESPECT FULL Y SUBMITTED QnW6\ ~w{ . Clayton Watters Manager of ErIJI.leering Services REPORT TO COUNTY COUNCIL Mark G. McDonald, CAO FROM 2001 Meeting with the Town of Aylmer's Finance Committee October 19th DATE SUBJECT: Introduction: As Council is aware, the Town Council has invited County Officials to a meeting of the Town's Finance Committee (quote) to "broaden our understanding of challenges facing the County... ". Two pieces of correspondence from the Town's Administrator are attached. County Council reviewed the first request at its meeting held on September 25th, 2001 and out of an interest in presenting a comprehensive and complete overview of County operations, Council invited Aylmer Councillors and their Administrator to the October 23rd meeting. It is interesting to note that the request for a meeting and information was initiated by Aylmer and welcomed by the County as an opportunity to enhance Town Council's understanding. Officials was as follows The best way for the Town to fully understand the County, its challenges and operations, is to view, first hand, the operations on site. Our intention is to provide a tour of the new POA Court Room, the Emergency Services Offices, the combined Council Chamber shared with Central Elgin etc. The rationale behind inviting Aylmer 1) All members of Senior Staff would attend the meeting and could answer questions from Town Council. 2) with Town Counci would be present to Interact County Counci All members of Officials 3) The CAO. would present a "Power Point" electronic overview of operations, supplemented with anecdotal comments about County operations. Sending this "point form" presentation to Aylmer, as requested by their Administrator, without the benefit of the presenter would lead to an incomplete comprehension and understanding of County operations. 4) The CAO. presentation would also highlight the many restructuring initiatives completed by the County during and after the amalgamations. Reducing the number of County Councillors from 24 to 9 members, eliminating the maintenance division of the road department, integrating POA, Emergency Planning and Land Ambulance under one supervisor, co-ordinating the contract for OPP services, conducting a comprehensive organizational review of county departments, assisting local Treasurers with policy development, funding the Municipal Tax Equity consultants to enable municipalities such as Aylmer to implement the province's convoluted tax system, among many others could be explained. 5) 2 The meeting would provide an opportunity to remind Aylmer Councillors that the County has not neglected their needs as a municipality. County expenditures for the Tax Equity Consultants, the reserve established in the amount of $300,000 for road works in the community, developing and testing the Town's emergency plan and agreeing to allow the Town to postpone its levy obligations to the County are but a few of the more direct benefits attributed to the Town. 6) Conclusion: The County, in extending its invitation to meet at the County Administration building, is genuinely interested in broadening Town Council's understanding of County challenges. What better place to learn about County operations, than to tour the facilities and meet key staff and officials where the business is conducted? If Town Council is genuinely interested in learning, then the invitation to attend should be advanced one more time. Recommendation That the report from the Chief Administrative Officer dated October 19th, 2001 entitled "Meeting With The Town of Aylmer's Finance Committee" be approved and sent to the Town of Aylmer with an invitation to meet with County Council and Officials at the County Administration Building at a mutually agreeable date and time in the future. All of which is respectfully submitted Mark . , Chief Administrative Officer. F 46 Talbot Street, West, Aylmer, OntarIo N5H 1J7 Office: (519) 773-3164 Fax: (519) 765-1446 Ketchabaw - Clerk Phyllis Administrator . Graves - Administration: Wendel, October 15. 2001 2001 OCT 1 If 633-7661 BY FAX "'t¡¡jMT\Ii (:¡Z: ~,r\,.l .Qg, f !' ~,§r Administrator Mr. Mark McDonald County of Elgin, 450 Sunset Dr., St. Thomas, on~. () N5R 5V1 ¡Ý~ Dear M~ld, MEETING BETWEEN COUNTY AND TOWN FINANCE COMMITTEE SUBJECT: letter dated September 26. 2001 the letter and would like to respond reviewed and considered Thank-you for your Town Council has as follows Council would like to have the dialogue with the County and its officials to be as productive and informative as possible. I believe that we have discussed the framework of the information th:;¡t this Council would like to discuss including; an overview of current County initiatives; how the County has met challenges since the County restructuring, created both by the restructuring and by Provincial downloading; and highlights of important issues that the County will be addressing in the days to come. Having said this, Council would request that a copy of your presentation be sent to the Town so that we could have the opportunity to review it prior to meeting with the County. want to state again that the intent of this information exchange is intended to create a forum for further understanding and appreciation of issues faced by the County. nformation, perhaps we could work together Following receipt and review of your to establish another date to meet. assistance If you have any questions please contact your Thank-you for me Yours R. Habkirk R. Baldwin Councillor cc. TOWN OF AYLMER !\UG 22 2001 IF 46 Talbot Street, West, Aylmer, Ontario N5H Office: (519) 773-3164 Fax: (519) 765-1446 Ketchabaw - Clerk Phyllis Graves - Administrator . Administration: Wende, August 17. 2001 Mr. Mark McDonald. Administrator County of Elgin 450 Sunset Drive., St. Thomas, Ont. During that past few years the Town of Aylmer has undertaken a strategic planning process as we position ourselves for future challenges on many fronts. As part of this process, we have and continue to look inwardly at our community to identify opportunities and challenges. Recent initiatives include the partnerships with neighbouring municipalities in the areas of medical facilities and a new community complex. Additionally we have been working closely with the BIA merchants in a partnership to keep the core commercial area vibrant. The inception of a new Chamber of Commerce for the area and our relationship within an industrial marketing alliance to attract international investment are also important initiatives At this juncture in time we feel it would be very beneficial to meet with County Officials to broaden our understanding of challenges facing the County and to share with you more details of the Town's desire to move positively forward into the future. to a County Officials The intent of this letter then is to request the presence of meeting which will be scheduled for early September. wanted Over the next couple of weeks we will provide some possible dates but to provide you with this initial request so it could be considered. If you have any questions please -2- with you it fu rther I look forward to discussing contact me Yours truly cc. Mayor B. Habkirk. Councillor R. Baldwin, Finance M. J. Aspden, Treasurer REPORT TO COUNTY COUNCIL Mark G. McDonald, C.A.O FROM 2001 Procedural By-Law October 19th DATE SUBJECT: of Introduction Periodically, Council reviews its procedural by-law to ensure compliance. At the request the Warden, the section entitled "Other Business" is attached for your consideration Discussion By way of background, this section was introduced to allow Members of Counci A) to inform members of matters that do not require action - StatemenUlnquiries by Members¡ B) to introduce motions to be discussed at a future meeting - Notice of Motion; C) to introduce, in matters of an absolute emergency, a subject requiring immediate Council action - Matters of Urgency. In other words, the "Other Business Section" was not designed to introduce New Business. Since Council operates in a very public environment, decisions should be made with , advanced notice. Introducing items without prior notice, does not give Council enough time to properly consider the implications of the topic nor does it give the public opportunity to comment. Conclusion The "Other Business" section of the procedural by-law was designed to avoid the introduction of new business at the "eleventh hour" of a Council meeting. Of course, there may be rare occasions where a matter of urgency is introduced and the last minute addition of an item is warranted. In the latter case, the procedural by-law clearly delineates the process to be followed. Recommendation That this report be received and filed for information purposes. All of which is respectfully submitted Mark G. CI nalâ, Chief Administrative Officer. 4 2 OTHE. BUSINESS r a statements/lna Members When a Councillor(s) wishes to inform Council of a matter that does not require action and consideration by Councilor wishes clarification of a matter, such information may be announced under the sub-section known as IIStatements/Inquiries by Members". It is understood that these announcements are made solely for Council's information and that under no circumstances shall an action be undertaken by Council within this category. b) Notice of Motion ~ Notice of Motion shall be received by the AdministratorjClerk or Deputy Clerk at any time Council is in session and in his office in advance of the production and distribution of the agenda material and they shall be printed in the agenda. A Notice of Motion shall be dealt with by Council, at the Council meeting at which it appears printed in the agenda. A Notice of Motion which is not printed in the agenda shall be dealt with in the order of business of motions at any subsequent meeting of Council. c) Matters of Uraency When a Councillor(s) wishes to inform Council of a matter that must be considered immediately, due to extreme time constraints or utmost importance, Council, by majority vote, shall determine if the matter is admissible and requires immediate action. Only matters of urgency, which have been previously presented to the Warden and recommended admissible, shall be considered by Council without prior notice. 3. The business shall, in all cases, be taken up in the way in which it stands upon the Orders Of The Day, unless otherwise determined by a vote of the majority of the members present taken without debate thereon. 4. All motions shall be in writing, except to dispose of reports or communications, or to refer to committees, and shall be seconded before being debated or put to vote; and all motions shall be read and shall then be conveyed to the Warden, who may again read the same. 5. After a motion has been received by the Warden or other Presiding Officer, it shall be deemed to be in possession of the Council, but may be withdrawn at any time by consent of a majority of the members present. 6. A motion to refer the main motion to a committee shall preclude all amendment of the main question until decided. 7. A motion to adjourn shall always be in order unless a vote is being taken. 8. A motion to table is always in order and will supercede the main motion. 9. All amendments shall be put in the reverse order in which they are moved; and every amendment submitted shall be reduced to writing, and be decided upon or withdrawn before the main question is put to vote. 10. There shall not be more than two (2) amendments to the main question. 11. Not more than one amendment shall be allowed to either amendment. 12. After any question is finally put to vote by the Warden or other Presiding Officer, no member shall speak to the question, nor shall any other motion be made until after the result is declared. 13. Whenever the Warden or other Presiding Officer is of the opinion that a motion offered to the Council is contrary to law, or the rules and privileges of the Council. he shall apprize the members thereof immediately 2001 CORRESPONDENCE -cOctober 23'd Items for Consideration - ATTACHED Ann Mulvale, President, Association of Municipalities of Ontario, with a resolution calling for the Federal government to commit itself to higher levels of funding for public infrastructure; and AMO Member Communication ALERT, "AMO Asks Municipal Councils to Support Infrastructure Funding Strategy" request for support of the President of AMO's resolution. 1 Marilyn Carrie, Campaign Co-ordinator, YMCA St. Thomas-Elgin, with an invitation to a supervised HARD Hat tour through the construction site of the renovation and expansion of the facility. 2 Corporation of the County of Hastings, the Cities of Quinte West and Belleville, with a resolution asking that the Province increase the daily rate allotted to medical directors of long~term care facilities and provide subsidy for Doctors working in geriatric care 3. Dan Sullivan, Clerk-Administrator, Municipality of Arran-Elderslie, with a resolution petitioning the Ontario Government to immediately provide reliable confirmation of OSTAR funding levels to meet the new Ontario Drinking Water Regulations. 4. Municipality of Chatham-Kent, with a resolution asking for financial relief from the Ontario Ministry of Energy Science & Technology due to the economic implications to industry in Ontario in the form of significant increases in energy costs resulting from the debt of the Ontario Hydro. 5. to Jack Layton, President, Federation of Canadian Municipalities, requesting Counci forward a resolution of support encouraging the provincial ministers to support the funding of an Affordable Housing program for low income households and to involve local municipal governments in the design and implementation of such programs. 6. Peter Hume, Chair Municipal Property Assessment Corporation Board of Directors, with information regarding the new governance framework of the Ontario Property Assessment Corporation and their availability to make Council presentations. 7. Page BB2 CLERH-Elgin Co 1 519 633 7661 ASSOCIATION OF?-} EST 1B:33 lB/B9/B1 22 01 OFFICE OF THE PRESIDENT P 6191 416 97 FAX NO, 260 o f ()~1 t~, rio TUE 06 :26 PM OOT-09-0 Heads and Members of Council and Clorks of Ontario Municipalities To Madam DaM Sir or New Strategy for Federal and Provincial Participation in Municipal Infrastructure Your ¡;Issistance is urgently needed to support municipal efforts to secure greater Federal and Provincial commitment for infrastructure investment. Re Sin co Local Services Realignment, AMO has been arguing that the property tax base is notflexible enough to absorb all the infrastructure and socif11 services costs that have been transferred by the otl10r orders oFgovemment. And we arguedlhat the situation would only get worse in the event of an t~conomi() downturn The Province has 110srd our message. The Government has committed to a long-term funding arrangement for tho GO Transit System, which will have sn immediate positive effect on the municipalities within the GT A. Other commLlnitles across the Province that have public transit systems will also bo oligible for ongoing financial assistance. Not only has the Province returned to a policy of rWlding pUblic inFrastructure. it has not madoitconditíonal on additional trading of services to balance this uploading, In addition, the Provincial Government also announced that funding will be all()Çated to roads and bridges, although no further details have yet been released. With AMO's ami the municipal sector's efforts clearly paying off with this important announcement it is crucial that wecontínue to push forfairtrealrnent by both the Federal and Provincial GOV0r1lments wilh regard to infrÐstructure funding. This is all the more urgent at this time given the combined impact of the economic slowdown and the events of September 11, 2001 that have created substantial LIrlcert8ìnty in the Canadian economy, particularly in Ontario. First and foremost, we must put pressure on tho Fedoral Government to follow the Province's lead ami reC:Ol1lrnit itsolfto public infrastructure Funding in a much larger and sustained manner. I wrote the Federal Governrnenton the dayofthe Premior's announcement, asking them to sit down with us to mDko an ofFective tripartite iniliative. As you know, the current federal share of the Infrastructure CC1r1i.:1da F'rogmm is significantly less than that of the Province and municipalities. The Province's recent transit and road/bridge funding will result in an even greater gap. Second, we must spend Lip tho existing infrastructure funding process. The integrated Canada- Ontario Infrastructure Program and SuperBuild funding procoss has proved to be slow-moving and cumbersolYlc. There are currently hundreds of opplicationsfor infrastructure works 'in the pipeline'. In the current economic climate, we need an immediate stimulus tothe economy. The progmm is ¡¡Iro¡¡dy ill placo. If lI1ØSG applications were processed expeditiously by both the Provincial and Foderal Governmen[s, and ndditional federal financi¡¡1 aid was commlUed to the program, a critical economic stimulus would take hold sooner rathor than lator.Setting out an investment plan with announced commitments would go a long way to building confidence in oureconorny-the backbone .~f.th.e.. n<.1tI'2 )'~.9C9.Qg!!1Y: 32 ./2 393 University Ave.. Suite 1701 Toronto, ON M5G 1 E6 loll freo: 1-877-426-6527 . f,1X: (416) 971·6191 ' cmail: amo@amo.munIcom.com 971-9856 (416) tol Page BB3 P CLERK-Elgin Co 6181 416 87 1 519 633 7661 FAX NO, ASSOCIATION OF?-> 260 TUE 06:27 PM EST 1B/B9/B1 22:11:29 OCT-08-01 02 Oclobor 9.2001 Page 2 To 1·le8ds and MC"i1bor~ of Council 811d C10rks of Onlario Municipalit\(·s __M__~__.___'_"'''_'~''~''''__'' Thirdly. we must return to a more straightforward and predictable 1/3-1/3-1/3 funding formula, rather than the complox formula that determines 'financial capacity' which is currently being applied to Supcr8Llild/COIP funding proposals. The equallríparlíte sharing of costs worked well in th€~ previous Canada-Ontario Infrastructure agreements, and will serve to expedite the application process AMO is pressing the Federal and Provincial Governments on these three urgent issues. We are ¡¡sking for your support in making the municipal sector's voice heard. Time is of the essence. Federal and Provincial Governments are actively considering how to support the national and provincial economy right now. your Council agrees with this approach, we have taken the liberty of drafting a sample resolution it is passed, we wotlld ~¡sk that you share it with your Federal and Provincial members of Parliament and provide a copy to AMO. I will be taking this rnatterto AMO's Board of Directors at its meeting later ttlis month and I would like to report that municipal support is building. reques this ThMk you for considering Yours vory sincerely, ~j.JJ¡l~¿. Ann Mulv¡:¡lo President resolution Draft attGCllman Responsible for F{ight /-Ion. Jean Chrétien, Prime Minister Hon. David Collenette, Minister of Transport Canada Han. Brian Tobin, Minister of Industry Canada Hon. Lucienno Robillard, President of the Treasury Board and Minister I nfré\~¡tructure Hon. Mike Harris, Premier of Ontario Hon. Jim Flaharty, Deputy Premier and Minister of Finance Hr.) ]. Chris Hodgson, Minister of Municipal Affairs and Housing 33 co Page BB4 03 P CLERK-Elgin Co 6191 416 971 1 519 &33 7&&1 FAX NO. ASSOCIATION OF?-} 260 TUE 06:27 PM EST 12:B9 1B/B9/B1 22 OCT-09-0 DRAFT RESOLUTION Federal and Provincial Commitment Towards Infrastructure Fundìng Support dynamic economy; and is essential for pUblic Infrastructure upgrades the backbone of a successfu WHEREAS Fedoral and Provincial financial support reµiacernent and expansion; and WHER[-:AS public infrastructure is WI-IEHEAS the current slowing of the economy combined with the tragic events of September 11, 2001 have created substantial uncertainty in the Canadian economy, particularly in Ontmio; and Ontario Government's renewed recent announcement of financial WHEREAS [lNSEr-<T Municipalily's name] welcomes the cornmitrnent towards supporting public infrastructure with its <1ssistilncÐ for public transit and roads and bridges; and WI-IEr~E.AS the current Federal share of the Infrastructure Canada Program in Ontario is significantly lo<:s them thD[ of the Province and municipalities THEREFOHE BE IT HESOLVED THAT [INSERT Municipality's name] calls on the Federal Government to followthe Ontario Government's lead and commit itself to a higher level offunding for public infrastructure; and Furn¡, If~R BE IT RESOLVED THAT [INSERT Municipality's name] calls on both the Federal and r)rovincial Governments to speed upthe existing infrastructure funding process under the Canada- Ontario Infmstructure Program (COIP) and Supc::rBuild in orderto provide a much needed economic stimulus in the f~lC() of the current economic downturn; and FURTHER THAT [INSERT Municipality'::; niJme] supports the cali from the Association of MunicipÐlilicsofOntariö forthe Federal and Ontf)rio Governments to return to a straightforward 1/3- 113-1/3 funding formula for COIP and SuperBlJild funded projects. 34 ... Page BB2 CLERH-Elgin Co 1 519 fj33 7fjfj1 ASSOCIATION OF?-) EST 11:41 1B/1B/B1 22 01/02 Association of Municipalities of Ontario P 6191 [""'/(" ^, ' "t,¡ , 416 97 / FAX NO, 260 6 PM WED 05 OCT-IO-O 393 Unlverslly Avenue, Su"e1101 TorontolON MSG 15 rei: (416) 971-9856· fox: (416) 911-6191 Ølm~II' Ølmf .I1h~ '\''In M1In¡r'\ftM t:(\m ¡¡' ~.':\;IIt""t:' .,~,,,, ¡ " ' ~ '. "" , ' ~~t~ 1'1'!1¡>~ :' ~¡¡;;:~~:,.: "":~f' , """'1 ",,¡"'1' (~,:;!f.\.. ~ '¡<¡.i:~~~¡". ,¿1~'1. :f¡:¡m." , To tl'0 immec/ij tc attention of the Clerk and Council Please ensure that copies of this are distributed to aff Members of Council October 10,2001 Alert· 01/024 nfrastructure Funding Strategy AMO Asks MUnicipal Councils to Support its 3-part infrastructure for rgently seeking support from municipal councils AMO is strategy. ¡¡¡sUe Statm¡ Yesterday, Ann Mulvale, President of AMO, sent a letter to all heads and members of Counci appoaling to tl16m to SUPPOlt AMO's thrce·pronged strategy to kick-start infrastructure funding in Ontario. The letter includes a model resolution thatAMO is asking municipal Councils to endorse and send to their M.P.s and M.P.P.s. The AMO 3·point plan calls on: 1. The Federal Government to commit its0lf to a higher level of funding for public infrastructure 2. Both the Fedcml <1nd Ontario Governments to speed up the infrastructure funding process to provide an economic stimulus in the face of the current economic downturn; 3 Both the Federal and Ontario Govcrnmcntsto return loa 1/3-/1-3/-1/3fundingformulafor COIP and SuperBuild funded projects. Bflck!~r()und When thE! F0dcml Government first announced its commitment of$680 million over 6 years under the C~1nada··Ontario Infrastructure Program (COIP), AMO reacted by saying thatwhilethe program was welcomed, the Federal Government had failed \0 commitfunds that reflected Orttario's contribution to the national economy. This gap has become larger with the province's welcomed announcement thot It is returning to tmnsit and transportation funding. Supm[3uild and COIP are not based on a 1/3-1/3-1/3 cost sharing arrangement as was done for pmvious Canada-Ontario Infrastructure agreemonts, COIP calls foroverall funding across the province (0 be ~.Üwrcd equally amongstthe three orders ofoovernment, but the amountoffunding perproject is determined through an Ðsscssment of a municipality's financial picture. This means that a rnunicipalítycou!d get less funding than they may have submitted and budgeted, which could affectthe municipality's ability to proceed with a project. 12 35 Page BIB CLERH-Elgin Co 1 519 £,33 7£,£,1 ASSOCIATION OF?-) EST 12:3B lEI/lEI/Ell 22 02/02 P 619 416 97 FAX NO, 260 7 PM WED 05 OOT-IO-O Strategy· p, 2 In addilior1to the uncertainty around how much funding would be received from the Provincial and Federal Governments, there have been few announcements of infrastructure project funding. A year after the announcement of the 08T AR program, funding for only two projects had been announced Infrastructure Fundin MU.~J!.:le,?1 Councils 10 Support AMO Asks M2.!!:!?9.r...º91~mlln'9.~!!9~.ð!~~t Why is Action Needed Now? A federal and provincial commltmentto AMO's 3-part Infrastructure strategy will result in committed ~H1t1 plannod infrastructure projects sooner rather than later - projects that will generate public confidence and Ilelp re-ignite the economy. Forlurmtcly, we¡)lreadyhavcc¡n infrastructure program in place, underSuperBuild and COIP. Rather theHl create an incentive package from scratch, the Federal and Provincial Governments must simply expceJitc the process, by féJst-tracking the applìcéJtions that are already In the pipeline. t lowever, to do this, the Ontario and Federal Governments must sort out what is causing delays in the existing process. Many municipalities have beon frustrated with the slow progress in processing funding applications under the SuperBuild !COIPfunding prograrns, which include the Ontario Small Town and Rural Program, the Sports, Culture and Tourism Program, and the Millennium Partnerships Pro¡¡rarn At the AMO éJnnual conference in August, municipalities breathed a sigh of relief when Federal IndLlstry Minister Brian Tobin acknowledged the problem of long delays and committed to speeding up t~le process. Yct nearly two months later, funding for only two more projects has been announced. Other provinces arc far ahead of Ontario in receiving Federal·Provincial infrastructure funding process that involves a number of federal and This process must be streamlined if applications Part of the problem appears to be the approvals provincial depmtments, agencies and committeos. arc to be processed more quickly. You Help? ForU1Cso reasons, the economic downturn, the inadequate amountoffederal funding on offer, the slow progress in disbursing funding under SuperBuild/COIP, and the convoluted and unpredictable fundinn forrmlla, AMO is urging municipal councils to endorse the resolution that President Ann Muivale has sentto you, and to send It to your local M.P.P. and M.P. AMOwould also appreciate a copy of your resolution. How Car Time is of the essence. The Federal and Ontario Governments are actively considering how to support the nationol and provincial economy right now. Thank you for considering this request. Sonior Policy Advisor at ex\. 329 I for rn<:>¡'o informl1tion cOntact (416) 971·9856: Pat Vanlni. Dircctor of Policy and Govcrnmerlt Relations 01 ex\. 316 or Nicola Crawha 36 ~ y YMCA We build strong kid'!, strong [amUies, strong communities. Octobér 3. 2001 Linda CFO County of Elgin 450 Sunset Drive St. Thomas, ON Veger N5R 5Vl YMCA Dear Linda; I would like to thank you, once again, for your generous contribution to our People Building People Renewal Campaign. The renovation and expansion of our facility are well underway and construction is 50% complete. Our building is changing daily and we are filled with anticipation as we get closer to our completion date of February 2002. As one of our major donors of this project, we would like to extend to you an invitation to a supervised Hard Hat tour through the construction site. We would coordinate this for you as a group at whatever time and day is convenient to you. As you can imagine, it is only when you are actually standing in the future renewed spaces that you can envision the positive impact that this will have for St. Thomas and Elgin for the next 15 years. We are very proud of the progress to date and wish to share that excitement with you. At that time, we will also discuss shared naming opportunities which have arisen as a direct result of your gift. We began naming opportunities with The Maple Leaf Foundation who was our lead gift that kicked off our People Building People Campaign. You will be able to tour through the areas under consideration for your shared naming opportunity. These new spaces will be up to date and state of the art, allowing the YMCA to serve many more people. Once you have made a decision, you will be named on our main donor wall and on a plaque that will hang outside the space you select. We thank you once again for your support ofthe Family YMCA of St. Thomas-Elgin. As we celebrate our 140th anniversary in this city, we know that we have made a difference. Please complete the attached fax cover sheet and return to me by October 31. We look forward to hearing from you soon and sharing our progress with you. Sincerely, rrtJ ~. Marilyn C~ Campaign Co-ordinator People Building People YMCA Renewal Campaign YMCA St. Thomas-Elgin 20 High Street, St Thomas, Ontario N5R5V2 Tel: (519) 631-2418 Fax: (519) 631-4131 Web site: .~\V,v.stthomasvmca.com Charitable Registration # 88760 0799RROOOl Mømbow 01 u.. EIprn-S1. Thomas ~ Ull!fØdW~~ ~ 37 ., A ?001 19 OCT TELEPHONE 613-968-6481 FAX 613-967-3206 169 FRONT STREET BELLEVILLE, ONTARIO K8N 2Y8 ~cIIcbíIIc QCítp of OFFICE OF CITY CLERK October 16,2001 Mr. WM. Bouma, AM.C.T. Clerk Administrator County Administration Buildings Postal Bag 4400 235 Pinnacle ST. Belleville, ON K8N 3A9 Resolution Bouma: Hastings County Council - Specía 9.8, Tuesday October 9, 2001 Mr. Dear Re: following the 2001, 9 October meeting of the Councí at Please be advised that resolution was approved: and its partners, the City of operate two Long-Term Care "WHEREAS the County of Hastings Belleville and the City of Quinte West, facilities; Medica a of services the AND WHEREAS both Homes require Director and attending physicians; and AND WHEREAS the time required to visit and treat the fra elderly is usually longer than that required for younger patients; AND WHEREAS the doctor shortage, availability and lack of appropriate funding is impacting negatively on the recruitment of doctors to work in long-term care facilities; this problem wi population is ageing and 3'1 the AND WHEREAS worsen; THE CORPORATION OF THE MUNICIPALITY OF ARRAN·ELDERSLlE 1925 Bruce Road # 10, P.O. Box 70 Chesley, Ontario NOG lLO (519) 363-3039 Fax: (519) 363-2203 Please circulate to October 3. 2001 Arran- of MU\licipality the for Council the To All OntaJio Municipal¡ties At a meeting held on S~ptember 24, 2001 Elderslie passed the follo,*",ing resolution: WHEREAS maJ1Y muni1'palitieS are unable to inco¡porate any reliabJe provincial grant commitment into effectiv ly planning for the massive financial obligations associated with the upgrades required to eet the new Ontario Drinking Water Regulation AND WHEREAS the lac1- of such information creates an environment of extreme financial uncertainty in rural Ontar(o for businesses and residents alike; THEREFORE; the COæCil of AI.ran-Elderslie petitions the Ontario Govemmeut to immediately provide reli ble confirmation of OSTAR funding levels to all Municipalities related to maeting the ne Ontario DriJùcing Water Regulations. the Furthermon~, Council a~ks for the support of other Municipalities in petitioning Government to act quicklty on this request. Carried. The above resolution wa a result of an overwhelming amount of public C01)cern addressed to Council over the imp' ct of raising 2001 watcr rates; some residents saw their billings effectively double. 0 three municipal water systems serve approximately 2,069 households. Cost projec . ons are in excess of $7.4 million to achieve compliance with the Drinldng Water Protecti n Regulation. The public remains very concerned that unless provincial ,~ssjstance Ie els are provided shortly, the area will suffer from a significant emigration loss of bus in sses and residents to other areas where they are not exposed to the same risk of costly wate upgrade needs. could consider this resolution. It would be appreciated i~ your COlll1cil Yours truly, Dan Sullivan, AMCT Clerk-Administrator are not Dcecssarify endorsed by AMC1'O. paid nnDOUl\cemeJ;lt aDd views and commcuts e¡(rres5cd btrtil October 3, 2001 . 40 "ThiSis~ 'if 2001 , l,: SEP RESOLUTION NUMBER 002-01 Municipality of Chatham-Kent ONTARIO POWER GENERATION RATE INCREASE WHEREAS The Municìpality of Chatham-Kent recognizes economic development as a priority issue for the continued growth and viability of this community; AND WHEREAS Ontario industry has historically enjoyed the competitive advantage of an abundant supply of inexpe?sive power; AND WHEREAS the Ministry of Energy, Scìence and Technology has approved a 0.7 cent per kilowatt-hour increase in energy costs to all Ontario energy providers to service the stranded debt of the former Ontario Hydro which was then passed on local business and residential customers AND WHEREAS the price hike will result in an approximate 10% increase in energy costs, this represents a significant rise in the operational costs of local businesses; and industry have requested assistance and relief from the AND WHEREAS business said price increase; NOW THEREFORE the Councìl of The Corporation of The Municipality of Chatham- Kent resolves to ask the Ontario Ministry of Energy Science & Technology to consider the economic implications of this drastic increase in order to pay down the debt left stranded by Ontario Hydro. Council also resolves to forward this Resolution to all members of the Assocìation of the Municìpalities of Ontario with a population of more than 50,000. 2001 Enacted and passed this 27tl1 day of August Clerk - Brian W. Knott ,,;¡ Acting Mayor, Councillor Weaver 1 ,A ',~ G :\Aileen\hydro\price resolution.doc 315!J(¡ng ¿;t,œt ~ò" £PO !Box 64C Cho.tho.m, rDnto.<i, dV7d!i( ')!J(fi 'Jdòphonò: (519) 436-3219 'lax dVo.: (519) 436-3237 ~i[åo.m!1\. E,iðkwn d!i(o.y"' MAYOR THE OF CE I OFF September 24,2001 Ahmed Mayeenuddin Economic Development Division Ontario Power Generation 700 University Avenue, 19th Floor Toronto, ON M5G IX6 Dear Sir: On behalf of The Municipality of Chatham-Kent, I would like to express our concern with the recent hydro increase of 0.7 cents per kilowatt-hour imposed by Ontario Power Generation and approved by the Ministry of Energy, Science and Technology in order to pay down the stranded Ontario Hydro debt and to finance other costs. The Municipality of Chatham-Kent has identified economic development as a priority issue for the continued growth and viability of this community. This price hike undermines our efforts to encourage the growth of existing industry and discourages foreign investment attraction. The price hike has resulted in a 10% increase to energy costs at a time when business and industry are experiencing the continual pressure from their customers to reduce prices and the effects of an economic slowdown. We are asking you to reconsider the economic implications of this dramatic increase. Enclosed in this package is a Resolution of The Municipality of Chatham- Kent's Council detailing that "the price increase will result in significant increases in operational costs" for energy. Chatham-Kent Council is asking the Ministry of Energy, Science & Technology "to consider the economic implications of this drastic increase in order to pay down the debt left stranded by Ontario Hydro". fu addition to forwarding the Resolution to the Ministry of Energy, Science & Technology and yourself, you will note that we are forwarding a copy to the Ministry of Economic Development & Trade and those municipalities in Ontario with a population of 50,000 or greater in order to seek their support. .. You will find correspondence from the Chatham & District Chamber of Commerce, Wallaceburg & District Chamber of Commerce, and the Chatham-Kent Coalition of Chambers enclosed in this package, which were the impetus for this Resolution. 42 2 look forward to your prompt reply. S.incere;y, .. ¡J Æ' 4/ U£fM-____ ~¡;g Mayor, Councillor Bill Weaver We BW/lg Enclosures c: Joe Pavelka, Chief Administrative Officer Chatham-Kent Council Muriel Mercer, Wallaceburg Chamber of Commerce Brenda Richardson, Chatham & District Chamber of Commerce Larry Leach, Coalition of Chambers 4:3 315!J{;.nfj ¿t<Ed C'W«/ sPtD. !Box 640 Chatham, tDnta'io cfV7d11152<8 'Jefòphono: (519) 436-3219 'Jax cfVo.: (519) 436-3237 C'Wi£Ciam!J{. EÛa/Lon dil(ayo, MAYOR THE OF CE I OFF September 24,2001 The Honourable Jim Wilson Minister of Energy, Science & Technology 41h Floor, Hean:t Block 900 Bay Street Toronto, ON M7A 2EI Wilson: On behalf of The Municipality of Chatham-Kent, I would like to express our concern with the recent hydro increase of 0.7 cents per kilowatt-hour imposed by Ontario Power Generation and approved by the Ministry of Energy, Science and Technology in order to pay down the stranded Ontario Hydro debt and to finance other costs. Dear Minister The Municipality of Chatham-Kent has identified economic development as a priority issue for the continued growth and viability of this community. This price hike undermines our efforts to encourage the growth of existing industry and discourages foreign investment attraction. The price hike has resulted in a 10% increase to energy costs at a time when business and industry are experiencing the continual pressure from their customers to reduce prices and the effects of an economic slowdown. We are asking you to reconsider the economic implications of this dramatic increase. Enclosed in this package is a Resolution of The Municipality of Chatham- Kent's Council detailing that "the price increase wìll resuit in significant increases in operatìonal costs" for energy. Chatham-Kent Council is asking the Ministry of Energy, Science & Technology "to consider the economic implìcatìons of this drastìc increase in order to pay down the debt left stranded by Ontario Hydro". In addition to forwarding the Resolution to Ontario Power Generation and your ministry, you will note that we are forwarding a copy to the Ministry of Economic Development & Trade and those municipalities in Ontario with a population of 50,000 or greater in order to seek their support. You will find correspondence from the Chatham & District Chamber of Commerce, Wallaceburg & District Chamber of Commerce, and the Chatham-Kent Coalition of Chambers enclosed in this package, which were the impetus for this Resolution. 44 2 look forward to your prompt reply. Sin"re~, 0 J . I j)_~ej(vCfø>J~- -. Acting Mayor, Councillor Bill Weaver We BW/lg Enclosures c: Joe Pavelka, Chief Administrative Officer Chatham-Kent Council Muriel Mercer, Wallaceburg Chamber of Commerce Brenda Richardson, Chatham & District Chamber of Conunerce Larry Leach, Coalition of Chambers Ahmed Mayeenuddin, Ontario Power 45 Generation 315 !l{r.n;¡ ¿hut 'W£<l £Po. Box 64c 'Wi[[¡am;J( ê<ick1on {!h,dham, Dnta<ic d/!(aYD< dV7di1( Ø(8 'Jdephon.: (519) 436-3219 'Jax dVo.: (519) 436-3237 OFFICE OF THE MAYOR September 24, 2001 The Honourable Robert Runciman Minister of Economic Development & Trade 8th Floor, Hearst Block 900 Bay Street Toronto, Ontario M7A 2E1 Dear Minister Runciman: On behalf of The Municipality of Chatham-Kent, I would like to express our concern with the recent hydro increase of 0.7 cents per kilowatt-hour imposed by Ontario Power Generation and approved by the Ministry of Energy, Science and Technology in order to pay down the stranded Ontario Hydro debt and to finance other costs. ---~----------~Mmridpality of Chatham-*ent-has-identified-economic development-as-a priority issue for---- the continued growth and viability of this community. This price hike undermines our efforts to encourage the growth of existing industry and discourages foreign investment attraction. The price hike has resulted in a 10% increase to energy costs at a time when business and industry are experiencing the continual pressure ftom their customers to reduce prices and the effects of an economic slowdown. We are asking your ministry to consider the economic implications of this dramatic increase. Enclosed in this package is a Resolution of The Municipality of Chatham- Kent's Council detailing that "the price increase will result in signifìcant increases in operational costs" for energy. Chatham-Kent Council is asking the Ministry of Energy, Science & Technology "to consider the economic implications of this drastic increase in order to pay down the debt left stranded by Ontario Hydro". In addition to forwarding the Resolution to the Ministry of Energy, Science & Technology, and Ontario Power Generation, we are forwarding a copy to your ministry, as well as those municipalities in Ontario with a population of 50,000 or greater, in order to seek support. You will find correspondence ftom the Chatham & District Chamber of Commerce, Wallaceburg & District Chamber of Commerce, and the Chatham-Kent Coalition of Chambers enclosed in this package, which were the impetus for this Resolution. 46 2 WeJ~fotward to your proil1þt reply. SincèteL.y, /J .«ue;J Gl')Þ~ Æ:ting M2yor, Counciilör l3ill Weaver BW/lg Enclosures c: Joe Pavelka, Chief Administrative Officer Chatham-Kent Council Muriel Mercer, Wallaceburg Chamber of Commerce BrendaRichardson, Chatham & District Chamber of Commerce Larry Leach, Coalition of Chambers Ahmed Mayeenuddin, Ontario Power Generation 47 UJLo..a...."--' f:l'J\~\C"f¡, ~ ßL Of. ~~~~ ~~~~~ ~~~C~ G C~r CO~\~' 1E6 235 KING STREET WEST, CHATHAM, ONTARIO N7M (519) 352·7540 - FAX (519) 352·8741 July 26, 2001 Municipality of Chatham-Kent Economic Development Department 445 Grand Ave. W. P.O. Box 944 Chatham, Ontario N7M 5L3 Aileen Murray, Manufacturing Co-Ordinator Lynn Debrouwer, Retail and Commercial Co-Ordinator Attention: Dear Mrs. Murray and Mrs. Debrouwer: In accordance with the mission of our Chamber of Commerce 'To be the Recognized Voice of Business - Committed to the Economic Prosperity and Quality of Life in the Community' and the mandate ofthe Economic Development Department 'to support, encourage and assist business' within the Municipality of Chatham-Kent we feel that action need be taken in regards to the increased energy costs recently executed. Ontario Energy implemented an increase of$ .07 per kilowatt hour. Understanding that the $38 billion dollar debt outstanding by the Ontario Energy needs to be managed, this significant increase impacted on companies provides hardship due to a reduction in the profit margin incurred. Businesses of all sizes, small commercial to large industry, will be affected by this increase. Our local businesses need to remain competitive in a local and global economy. This increase of rates reduces the cash flow that allows for employment, investment and growth, let alone meeting everyday expenses. As well, the citizens of Chatham-Kent will have a reduced disposable income, thus, less spending to keep our economy flowing. On behalf of the citizens and businesses of Chatham-Kent, we request that immediate contact be made with the proper Government officials to investigate lowering of this increase. thank you in advance for your co-operation in this matter. 11 R Y~prs tru!~, P' [ .'. IJ' ..) it') ·t1\UjjLcO I(}-:",/ Brenda Richardson President We ~J Ch~~b~:BÖfë~~~~~~e Wallaceburg-41Ca THE Hue OF Tl~~~'--';":"'~'~" MANUCACTUR'NG C Munlc1pal11.y of Chatham. Kent I JUL 2 3 2001 Ii RECEIVED ",w"""~~""~;>;f>_"'Y~"""""'f"_"",,1<;¡¡":~,'''''~ ? 9 E51: 152 Duncan Street, Wallaceburg, Ontario N8A 4E2 Phone: (519) 627-1443 Fax: (519) 627-1485 E-mail: info@wallaceburgdcc.com Website: http://www.wallaceburgdcc.comJ 18,2001 July Municipality of Chatham-Kent Economic Development Services 445 Grand Ave. W. P.O. Box 944 Chatham, ON. N7M 5L3 Manufacturing Coordinator Attention: A. Murray Aileen: Following the mandate of the Chatham-Kent Economic Development Service to assist existing Businesses and Industries in Chatham-Kent to stay profitable and expand, we feel that you could help by addressing the hardships being faced (by Businesses and Industries) due to the 0.7c per kilowatt hour increase on the hydro charge implemented by the Government to repay the $38 billion dollar debt left by Ontario Hydro. Through no fault of theirs, Businesses and Industries are being forced to pay exorbitant increases because of a lack of accountability and extremely bad management on Ontario Hydro's Dear part. At the very least, this increase should be lowered to allow Companies to stay as competitive and profitable as is possible. Most Companies in Chatham-Kent have had to face and absorb the concessions their Customers have demanded (from them) and cannot afford to be burdened further with this unrealistic charge on their hydro usage. As an example, a medium sized Industry will have a minimum of $5,000.00 per month added to their electricity bill. This is an extra $60,000.00 per year that is taken ITom their "bottom line." We ask that you approach the Government on behalf of all the Businesses and Industries in Chatham-Kent and request a review and lowering of this charge. If this is not addressed as quickly as possible, we may find Companies closing or moving simply because they cannot afford this added cost. 49 WWJN.W:J.II;tr.:Ahllfr'n__~"3_ Page 2 18,2001 July We cannot stress enough how urgent tills is and look forward to your support and intervention on behalf of all Companies affected. I am sure if you needed written confirmation ITom the Businesses and Industries, they would be more than willing to oblige. We might also suggest working with other areas of Southwestern Ontario to add their concerns to ours. We look forward to receiving a positive response ITom you on tills critical issue. Yours truly, ulAIlIÜei! ulAenceJt Muriel Mercer - President Wallaceburg & District Chamber of Commerce Rose Marie Dr - MP M. Beaubien - MPP Chatham-Kent Chamber Coalition 1. Cunningham - Ontario Chamber of Commerce C. Gordon - Councilor T. McGregor - Councilor 50 cc: LLû¿ll£L-V'- Chatham-Kent CHAMBER COALITION July 26,2001 Municipality of Chatham-Kent Economic Development Department 445 Grand Ave. W. Chatham, Ohtario N7M 5L3 Blenheim & Dist,ict Chamber of Commerce P.O. Box 1089 Blenheim, Ontario NOP IAO Tel: (519) 676-384 ì Fax: (519) 676-9542 Attention: Aileen Murray, Manufacturing Co-Ordinator Lynn Debrouwer, Retail & Commercial Co-Ordinator Murray and Mrs. Debrouwer: In following the initiatives of the Chatham-Kent Chamber Coalition to assist business throughout our Municipality, we are requesting the assistance of the Economic Development Department to address the recent increase in energy costs. Dear Mrs. Chatham & District Chamber of Commerce 235 King Street West Chatham, Ontario N7M ]E6 Tel: (5]9) 352-7540 Fax; (519) 352-874] Ontario Energy recently implemented a $.07 per kilowatt hour increas",. Although we understand the $38 billion dollar d",bt outstanding by Ontario Energy needs to be managed this increas",d burd",n on business is creating a negative position for economic growth and sustainabi1ity. Energy users are having to carry the responsibility of the increased costs and, therefore, will have less net revenue to allow for employment, investment and growth. Potentially this increase could cause some businesses to hav", to close their doors, permanently or to relocate. Our local businesses and industry need to remain competitive and the additional expenses aæ not contributing to this effort. D,esden & District Chamber of Commerce P.O. Box 730 Dresden, Ontario NOP I MO Tel: (5]9) 683-4306 Fax: (5] 9) 683-6623 On behalf of all business, commercial through to industry, we request that immediate steps be taken to contact the proper Government officials to addæss ævisiting the increase and implement lowering of this charge. Tilbury & District Chamber of Commerce P.O. Box 1355 Tilbury, Ontario NOP 2LO Tel; (519) Fax: (519) 682-3366 682-0688 We thank you in advance for your co-operation in this matter. 1 .~ Wallaceburg& District Chamber ofComme,ce 152 Duncan St,eet Wallaceburg, Onta,io N8A 4E2 Tel: (519) 627-1443 Fax: (519) 627-1485 Federation of Canadian Municipalities ConnciUOl Jack Layton 'Iè¡ronto,Omano Fédération canadienne des municipalités I'rt:..<J<k'nt Prè¡d.ent Aldennan John Sdunat Calgary, Atbena lIJNtVi[',e:l'residcllt Premier yia..présidcnt 2001 September 21 Mair~ YVt:$ Duchar.tDC Hul (Qll~bccJ Second Vice President Dcnxièmc vice-pr6idc=n Please Distribute to Heads of Co unci Mavor Ann Maclean Ne..... Glasgow. Nuva Scotia 'l1Jhù Vjœ !'tesidenr Trt,)i.~ièm~ vì.ce.-pcésJd- on Affordable Housin I write to inform you of an important development in the federal government's policy on affordable housing and to aßk your help in pressing home the need for federal assistance n Federal Polic ment ortant Develo m .:me Councillor Joamu: Monaghan Kitilmlt, Briti$h CClJumuia l):L~t President Pré~idemt: sUl1Ulltl' James 'W: Knight ChH.b:ecutll'eOfficet Chef de I" diredion On August 15 to 16, the ministers responsible for housing of the provinces and territories met in London, Ontario, with Alfonso Gagliano, the federal housing minister. I spent several days meeting with the Ministers. The subject of the meetings was the lack of adequate and affordable housing and means to relieve the problem in urban, rural and remote communities. The main item for discussion, however, was the federal proposal for a capital grants program for affordable housing 24 r~ CI,ueul;( Street OUUWIl, Ontario KIN SP] 'Zt (613)241-5221 Q:í (6l,J)241·7440 fcdcr.w.on@fcm.ca Web 3itelAiw v.<cb : W\\'W.n:In..ca E\:lUl.Qmic a.nd Sod,,1 Policy PolifÎqu~ éœnomiques et $CId.¡¡,!e.~ Q:í (6131244·2250 poJicy@fcm..ca The Affordable Rental Program" proposa is to devote $680 million in federal funds over the next four years, to be matched by the provinces and territories. Unfortunately, the proposal was designed with a set maximum on per unit contributions, which would allow the program to fund units at the lower end of market rents in most cities, but would not provide housing affordable to those households who cannot pay market rents, and who often pay 30% to 50% of their income for shelter. SlmÚnable Conlmllniries ilnd Environmental I'ùlicy Cöll~cciviréR viahle.~ t.'t politiques eltvJrol1Ut::mentalt: ¡¡¡¡ (613)244-1.515 Cl1LUlnunfties@.fc.m.<:c!. We achieved a breakthrough on this front at the London meeting when Minister Gagliano agreed with a majority of provinces, territories and FCM that the design of the program should be reconsidered, including the funding cap, to allow a flexible program capable of providing housing for low income people Corpurate Development Développemcm corporatif Q:í (613) 241-2126 corpord.te@fcm,ca Juœrml.t1oJJaI Cr;:ßtre fur Municipal Devdopmeut CtL1tr<; im€; 'f iltlö 1al puul'lt: dé\'eI~lPiwmenr munjcipal Q:í (6131241-7117 intt:tnatì.oöal@fcm.cil. The next meeting of the ministers will take place in November, at which time they will report on progress toward implementing the program. However, the form the program will take and the funding available in any given province or territory is still unknown /2 ÉJ.101lCé de mission La FldlratÎtm t¡úmdlemu' des mmliâp"Jitl.¡ (FCJ¡.') i:$t la 1iOjx IrntÍtmak di!1 xo/t/!fmtmmtJ ItJU1Jtâ/1,.,t#( dr:;mj¡ l!)Ol, La row tJJ mll«.ì a/TIlli~rr!7' fa qua(¡'ti dt (I;t ¡I,tþJl /(InÑ!S /(¡ ,'(lltrct!:v{tI!s ell j'ali(JrUrfnt d~$ .'{Out·(mc1IIultS mfl71iripßJt,"( flirts, cjjiwcrs rt rrspomablts. Mis¡;i!)u Stiltement let! lWkmtirm ofC(1J'}{ttliAl'I MwliripolMt"$ (FCM) hils btCII the national V¡¡U-t ofmll!licipal gO ,'emrtlt'flti Jim:c 1901, PCM is dtditaitd trJ im/,rrJ JÙIg ,ht quality a/lift ù rtIJ t'()mnlul'lit¡'~· by promoting rerlJl1,~ 4fectifl(! 41ld ¡/((O mobl!! mlmiâ[k/l gOllCmmeflt. ð 52 2 I hope that your Council w pass resolutions to this effect and send them to your housing minister, as soon as possible. Please send a copy of your resolution. to FCM by fax, at (613) 241-7440, c/o John Surrett, or by email, at iburrett@fcm.ca You may also wish to join the FCM National Housing Policy Options Team. Formed in 1999, the team, now comprising 37 member municipalities, guides FCM's work on affordable housing and homelessness. Members join with a donation of 1.5 cents per capita based on their municipal population, and designate a representative to join Steering Committee conference calls. at or 244) (ext 241-5221 (613) Please contact John Burrett, of FCM, at ·burrett@fcm.ca if you would like to join the team. Thank you, on behalf of the Federation of Canadian Municipalities. I am looking forward to finally seeing a program to help our citizens in need of affordable housing Yours truly, Jack Layton President 53 MUNICIPAL PROPERTY ASSESSMENT CORPORATION 2001 17 OCT 2001 Duncan J. McPhail, Warden The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl October 11 Dear Warden: On May 9, 2001, the Government of Ontario passed legislation to overhaul the governance of the Ontario Property Assessment Corporation. This legislation resulted in the creation on August 1 2001, of the Municipal Property Assessment Corporation (MPAC) - a municipal corporation vested with responsibility for providing accountable, quality assessment services to meet the needs of municipalities and property taxpayers timely settle for nothing MPAC, you know the importance of accurate and As Chair of the restructured board, I know you wil As a member and customer of assessment information. less The new governance framework, including a restructured Board of Directors, means that;MP AC will be doing things differently. I want to say a few words about the restructuring and where the Board plans to go from here. As you know, changes to MPAC's governance came about as a result of a consultation with taxpayers carried out on behalf of the Ministry of Finance by Marcel Beaubien, M.P.P., Lambton-Kent-Middlesex. MPAC's new board is made up of eight municipal, five taxpayer and two provincial government representatives The new Board recognizes a strong commitment to property taxpayer interests - a commitment , that MPAC shares with all municipal governments. Our commitment to taxpayer interests stands alongside our equall y strong commitment to meeting the needs of MP AC' s municipal customers MPAC board to be accessible to MPAC Office of the Chair, c/o City of Ottawa 110 Laurier Avenue West, Ottawa, Ontario K1 P 1J1 T: 613.580.2488 F: 613.580.2528 E: peter.hume@cìty.ottawa.on.ca www.mpac.ca it is the responsibility of the As Chair, I believe that members October .11, 2001 Page 2 of2 This means that there are opportunities for you to speak directly with me and other members of the Board about your needs, your concerns, your priorities. We are available to make presentations at municipal association conferences or to your Municipal Council. You can contact Carl Isenburg, Vice-President, Customer Relations at 905-837-6190 to coordinate your request. Accessibility to municipalities also means a corporation that is responsive to municipalities in day-to-day business. In fact, as part of our Futures initiative, we'll be improving municipal access to MPAC by having dedicated account managers and municipal relations representatives located in field offices across the province. This will ensure that municipalities have access to the information they need, when they need it. its For MPAC and the new Board, we're at the start of a new process of change that is both exciting and challenging. We understand the need for municipalities to know about developments and changes that affect MPAC's services to you and your property taxpayers. We're committed to keeping you informed. Ontarians have an I look forward to working with you in the coming months to ensure that effective, fair and understandable assessment system. ~ Yours truly, ~ Peter Hume, Chair MP AC Board of Directors Copy MP AC Board of Directors Robert A. Richards, President and Chief Administrative Officer Carl Isenburg, Vice-President, Customer Relations 2001 CORRESPONDENCE - October 23'd enda Phoenix Eastern Insurance Brokers Inc. Newsletter, addressing concerns following the terrorist attack on the World Trade Centre. (ATTACHED) A Items for Information - (Consent 1 John Godin, President and Chief Executive Officer, Frank Cowan Company Limited, announcing a series of seminars they will be hosting concerning Water Liability. (ATTACHED) 2 Gar Knutson, M.P., Elgin-Middlesex-London; 1) acknowledging Council's concern with regard to the elimination of the gasoline surtax (not attached); 2) with copy of correspondence to the Honourable Sheila Copps, Minister of Canadian Heritage regarding Council's application for assistance from the Canadian Heritage Cultura Spaces Canada, to establish the Elgin County Archives. (ATTACHED) 3. Honourable Brian Tobin, Minister of Industry, acknowledging Council's resolution concerning licensing fees for municipal radio communication systems. (ATTACHED) 4. Rosemary Kinnis, Manager, Federation of Canadian Municipalities ACT Affordability and Choice Today program, with information concerning grants available to municipal governments for assistance to improve housing in the community. (ATTACHED) 5. Honourable Allan Rock, Minister of Health, acknowledging Council's resolution concerning the importance of the tobacco industry in the County of Elgin (ATTACHED) 6. Honourable Elizabeth Witmer, Minister of the Environment, acknowledging Council's support of the City of Stratford's resolution concerning the protection of deep groundwater resources. (ATTACHED) 7 Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence; 1) the Honourable Tony Clement, Minister of Health and Long-Term Care, regarding the critical shortage of medical practitioners in the Province; 2) the Honourable Brad Clark, Minister of Transportation, concerning road deterioration in the County; 3) the Honourable Brad Clark, Minister of Transportation, concerning the need for a Railway Rationalization Study for Southwestern Ontario; 4) the Honourable David Collenette, Minister of Transportation, concerning the need for a Railway Rationalization Study for Southwestern Ontario. 8. AMO Member Communication ALERT, 1) Restored Investment in Municipal Transit Is Very Good News Says AMO; 2) List of Organizations Providing Aid re: US Terrorist Attack Relief Efforts; 3) Update on Bell Neutral Answering Service (BNAS) Application to CRTC; 4) AMO Attends Senate Committee Hearing on Bill C-11. The Immigration to Canada and the Granting of Refugee Protection. (ATTACHED) 9. 5'4 2 John Maddox, Director of Municipal Services Office, Ministry of Municipal Affairs and Housing and Ann Mulvale, President, Association of Municipalities of Ontario, announcing Southwestern Municipal Conference, November 16, 2001. (ATTACHED) 10. Ministry of to Aylmer. Kevin Bentley, Planning and Design Southwestern Region, London Transportation. with information regarding Highway #3, St. Thomas (ATTACHED) 11 Members' Advisory, Federation of Canadian Municipalities, with a newsletter regarding the "CRTC Seeks Input on Rights-of-Way Contract Intervention Issue' (ATTACHED) 12 (ATTACHED) 14. Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's support of the City of Ottawa's and Town of Caledon's resolution on extending funding to Ontario's Environmental Farm Plan (EFP) program. (ATTACHED) Thank you card from Bryce Sibbick and Family. 13. Honourable Tony Clement, Ministry of Health and Long-Term Care. concerning Council's resolution regarding medical tuition fees. (ATTACHED) 15. Jack Layton, President, Federation of Canadian Municipalities, with the "President's Report on FCM's September 2001 Board Meeting: Municipal Government Under Strain Owing to Unfair Tax Policies". (ATTACHED) 16. Robert Richards, President and Chief Administrative Officer, Municipal Property Assessment Corporation, acknowledging Council's support of the Township of Armour's resolution concerning the "Futures" service improvement initiatives. (ATTACHED) 17. Ministry of Health and Long-Term Colin O. D'Cunha, Chief Medical Officer of Health Care with Information on Anthrax. (ATTACHED) 18. 19. Honourable Tony Clement, Ministry of Health and Long-Term Care, acknowledging Council's support of the County of Peterborough's resolution regarding municipal funding of land ambulance services. (FAXED) AMO Member Communication ALERT - Ontario Municipalities Set to Get New Municipal Act. (FAXED) 20. Page BB1 Of BB2 EASTERN INSURANCE BROKERS INC 1 519 633 7661 The ~ounty of Elgin PH,OENIX -) ia Fax Sep 26 2BB1 2B:21:18 V Please circulate to: " PLEASE DISTRIBUTE TO ALL MEMBERS OF COUNCIL AND SENIOR STAFF MUNI-PRO News and VIews During the past several days our office has received an number of enquiries and concerns following terrorist attack on the World Trade Center. We are publish.in.g this newsletter to address those concerns and to provide Ontario mUl1icipalities with an overview on the current and future state of the insurance industry. The COlm:nents found in this document have been taken from several sources including the widely respected fum of Morgan Stanley of New York. Sadly, the attack on the World Trade Center has made it one of the most significant events in the history of the insurance industry. Depending on the time of day, and who is quoting whom, loss estimates from this disaster are somewhere between the $40 billion and $70 billion level. The bottom line wHl depend on the amount money the various levels of government are prepared to loan and or provide as relief. We are all witnesses to a catas1rophic loss that cannot be compared to any other loss whether by shear size or magnitude. It has been describe by Illi1ny as the largest workers compensation loss in the history (by multiples); the most expensive aviation disaster in history (by multiples); the most expensive property and business interruption loss in history (by multiples); the largest potential liability claims in history. This is what in insurance is referred to as a "cJash" event (multiple losses in different lines of coverage arising fi:om the same underlying cause). Clash events concentrate exposures (unpredictable) in an industry wherc the risk management s1rategy is actuarial diversification. Aß a whole, the inSllrance industry results prior to this event were weak. In most cases the market was looking for modest price increases in 2001 and 2002 as means of returning to profitability. Most financial experts agree that beyond September 11 th it is not going to be "business as usual". The consensus is that some insurance companies win fail as a result of the WTC attack. These may be companies that were already weak financially, and have done business with lower quality reinsures that don't have the resources to pay losses. Bankrupt reinsures can't pay claims and a reverse ripple effect will occur as 1 00 per cent loss will be charged back to those insurers named on the policy. LIW 3T7 ins@phoenixeastem.com 1029 Brock Road South, Pickering, Ontario 683-5559 · Fax: (905) 683-1117 . Email: 5,6 . (905) Tel. Page 882 Of 882 Elgin 1 519 633 7661 The County of -) Sep 26 2881 28:21:57 Via Fax PAGE 2 Yet more than three dozen of the worlds largest insurance companies on risk contacted by Morgan Stanley for their comments are stating that "they are going to come out of this tragic event fmancially A-OK. Net 10sses to the "primary" insurance marketp1ace are in the area of $15 to 20 billion. The reinsurance marketplace wi11 be responsible for the ba1ance, which wil1 no doubt exceed $25 billion. Blue chip reinsures such as Munich Re (and its North American operation American Re), Swiss Re, Berkshire Hathaway and Emp10yers Re wil1 have no problem in paying re-insurance 10sses. What does this all mean and what's in store for the future; the cost of reil1surance will rise. To what 1eve1 is anyone's best industry experts are using 25 to 30 per cent rise in premiums for Tbe greater the exposure to risk the greater the increase in cost Insurance prices and guess, however, most 2002. and again in 2003 to provide insurance. Buyers of insurance shou1d revisit thcir budgets and make certain adjustments allowing for increase cost. Now is not the time to "stick your head in the sand" and hope that when you wake this nightmare wi11 be forgotten. "Comprehensive coverage at a fair price" is a must situation for all mWlìcipalities in Ontario. hnmediatcly following the terrorist attack, Phoenix-Eastern contacted all of the insurers on our program to ascertain their financial picture to re oonfi1m the continuation of their support both in the short and long tenn. "all of the Íllsurers looking forward to "During this troubling time we are please to report that participating on our program are strong and stable and they are working with Ontario municipalities ". Beyond the money one fact is certain, regardJess of political stripe, or status in life, we are all struggling to come to tenns with magnitude and horror of the terrorist attacks. Among the missing we are sadden to see many of our fellow insurance industTY colleagues. Our condolences go to Marsh & McLennan and Aon for thcir hundreds of missing employees. ". is 3 paid JIaßounctment and ,,¡cw:s IlDd co.mment., expressed bere(n :ne not nct!cs~¡\rily endnrsed by Al\1CTO. September 26, 2001 IIThls 57 Page 882 CLERK-Elgin Co 1 519 &33 7&&1 ASSOCIATION OF?-) 22222 PM EST 89/21/81 22:88:12 MON 04 SEP-24-0 o p, 000000000 FI'IJ11k ('()WILI' Company UI1 irl\d 4 ('..c¡WULI S1n:t:l [:;(\Sl P~¡I)("dol1, ON NO) ¡ VO n'l<\il @CrmÜtcowttr\.COJl1 FAX NO, ~: L:'" COWAN ?)o1SS·4)(¡6 F~isk Speci~lislS FI (S 1-800-265-400(: TI (5191458-433 Elltity Pub/ù. Cc:mada's Insuroncú & 200 2. SCj1t"mhcl ayors, Couucillors, Municipal CAO's, Administrators, Dcpar' ment IIcHds and Risk M,magers M () of seminars on Water with the potcntial exposures awareness and provide risk thc Municipality of Hrockton Seminars that we will be hosting a series hecome vcry concerned scminars is to As the raise for JJ)surers s 10 an110unce immrcrs and reinsnrers have supply. The purposc of these administrators anti politieians Walkorlo11 as u case study. Water LiabHit proud ¡Crank Cowan Comp;\ny Limited Liahility As YOLI arc aware -d)erél )1l\l1ic; wilter IOn Is \VÛ \VI senior b\.~ \Ising \ I n':1nugcl11~r (Wlllk'~I'I"n Our foms is to provide aùministm\ors exposures thoy may face and provide 2 months. potential the past assess the I 11lleh f~nf"r" ahour water lianility j wit ¡he information thoy need 10 01 ,e Thert' hM h,,,m alld pnli! ici,ms moth (lgks these exposures. I ìe on Nowmber 91 , nctworking wi1l bc '.111. and a light )\)I\ch BaLI and :00 N ovembcr S'h . Registration 10:00 a.m, to 3 Ouclph OJ< 22nd, 200 rL1nning from Novcmber 7'h, on November ltstlf seminar on I< mgstol with lhe Chatham rs wi be November 21" nd to \0:00 a.ll1 in held 01'J. ):()() a.111 'Iw;(kd \ st.~ OshnwII uclw¡:cl will l,,~ The \ fl fue of $50.00 for non-clients jnformaLion/rcgisll"atlon form for yom use. It is our hope to have reprcsentation 5k your nssislanee to encourage your senior administrators and !Jo1ilicinns to witl Cowan clients to no charge nn and bu offered 10rúin ,'ncln::cd I ciprllity wi The s(;mu'~u' WI,; haw ì'''Jn ym ICI \ youlhere to ~¡;dug Sim,ercly, ()fnL. John Godin p , ' I rc:-;H í.! ,Uì< forWf (",k We Omcer Executive Chief .1 GfplJ lmc\. 58 ,-"'..""....'''''''''....,._~ ·..~·_n_.... Page BB3 1 519 633 7661 CLERK-Elgin Co FAX NO, 000000000 B9/24/B1 22:B9:19 EST ASSOCIATION OF?-) SEP-24-01 MON 04:12 PM 22222 02 (j' COWAN'" J-~ bl" I"~ ' .. U· J[ ,;.ntlty p, Frank Cowan Company Limited Water Liability Seminar Municipal Water Systems Heads CAO's, Administrators, Department Politicians and Risk Managers Who should at/and? Municipal ^ number of rE:ccnt incidents have caused provincial and municipal officials to be concerned with municipal water operations. Increased awareness and new regulations will serve to reduce the potential for any IJdverse events. IS THIS ENOUGH? The debate regarding municipal water liabiiity continuos [md many feel that another occurrence like Walkerton is inevitable - is It? This seminar will discuss processes (tools, training, qualifications, skills, documentation) and strategies to assist politicians and municipal administrators to reduce risk relating to the operation of municipal water systems GOéllt. · Our [JofJl Is to raise awareness of potential liabilities in the operation of water systems and to assist senior municipal officials, politicians and stafr to meet their obligations on this highly topical ISSUG 'll1d presenting technology as a risk management tool. Our aim is to minimize loss potential in your municipality include: Hegistratlon and networking will take place between 9:00 a.m. and 10:00 a.m. followed by opening rcmi'\rks by John Godin, P.Eng, President & CEO of Frani< Cowan Company Limited. The Program will · (in Dorrio, Oshawo & Guelp/l) be: & Clemenhagen Reviowing tile legal aspects of municipal liability wi Brian McCall of 1'1arrÎson Pensa (In c/1Ðt/10111) [¡¡my Mart~ of l.awson, McGrenere, Wesley Hose David DeMille of Templernan, Menninga (in Kin9$lon) · I)¡¡VO Hikley, FCIP, FRM. Cowan's Director of Risk Management, will present a General Risk Management overview from the insurer's perspectivo. What processes could assist? What lossons have we learned? What questions should you be asking? · GAP of Gary Palrn€!t8er, M.Sc. B.Se., Director of Technical Services/Microbiologist t::nviromicrobló1l, will discuss water quality, testing and controls · risk of error. reduce the technology can discLlss how 8·S Technologies wi DfJvld Lois or · be referenced as /I case example. ~9¡ Walkerton wilf Page 884 03 P CLERK-Elgin Co 000000000 1 519 £.33 7£.£.1 FAX NO, ASSOCIATion OF?-) 22222 2 PM EST 04 89/24/81 22:18:82 MON SEP-24-0 WIlen: Where anci . at the Barrie, Oshawa & Kingston to 3:00 p.m 2001. from 9:00 am In C/J<ltlli.iln Tho Semil1r.\r will be, held 011 Wednesday, November 7" T/ l!ime.~ C;,""PU$ Arena in the Red Line Room. Loo.,tion: 1001 Grand Avenue We"t, Chath80l, ON, N7L ~7.6 Cha'tham. Guelph, Phone: 519..352-7488 atthe . to 3:00 p.m 2001, from 9:00 a.m Th ursday, November 8 In Gua/ph The Scminar will be helrj on Guelph P/;¡r;e Samlllet l1al1. /_ocarilJ/J: ~92 Mictw¡)cr Roael, Gup,lph, ON, N1K 519-821·3813 Phone C6 In Bi'I/'rie Tho Sernin,~r will be Holid.~" Inn. l.oenU()f : Ilwy ~ 00 & ESS8 at the Barrie . 2001, from 9:00 a.m. to 3:00 p.m. hold on Friday, November 9'" Phone: 705-728..6191 to 3:00 p.m. · at the from 9:00 a.m 20 Fairvicw Road, Barri. III Oshawa TI10 Seminar will be helcj on Wedllesday, November 21", Civic Auditoril1m Complex in the Bobby Orr Lounge. Loeatioll: 99 Thorton Road Soulh, Oshawa, ON, L 1J 5Y2 Phone: 905-436-3888 ON, L4N ~P3 2001 RoM · at the te 3:00 p.m 9:00 a.m from 2001, In Kinos/on The SeCT1i(\~r wiil be held on Thursday, November 22"d Kingslon Cíly Hall, in tl1e Memorial Hall. L.Oc"tion: 21G OnWio SlrDet, Kingst<1n. ON. K7L 2Z3 Phone: 613..546-4291 'Lunch will be provided' SEMIN.4RREGISTRA nON Inforrrmtion (Ploase print clearly) Person,,1 Núrne: Tille: Organization & A,Jdross Fax: Tclephone E-Mnil McJrGss !:ltlOl1d 1110 Water Liability Seminar in I wi Kingslon D Osh,~wa D Barrie [..J C"J Guelph [-J Ch"tham $50.00 cheque enclosed P/oa;;e l<1x or ",·mail your completed rogistration to the attention of Kate Routliffe at Pm( No,: 519-458-4876 §.-Mail: kroutljlJ£@frankcowan.com Seminar fees must be paid by the Friday prior to the wspective seminar date Non-Client D No fee charged Cowan Client [] 60 CONSTITUENCY OFFICE 499 Talbot Sl. SI. Thomas, Ontario N5P 1C3 Tel. (519) 631·3921 1-800-265-7810 Fax (519)631-8555 OTTAWA OFFICE Room 832 Confederation Building House of Commons K1A0A6 Tel. (613) 990-7769 Fax (613) 996-0194 HOUSE OF COMMONS OTTAWA,CANADA K1AOA6 2001 18 SEP ST. THOMAS August 31, 2001 County of Elgin 450 Sunset Drive S1. Thomas, Ontario the copy of your letter of resolution to the à'request for the elimination of gasoline surtax. Heffren, Thank you fo Honourable Paul Dear Ms. and concerns that affect the consumers in I appreciate being this riding. federal nature, please do not hesitate to contact Should you have my office. CONSTITUENCY OFFICE 499 Talbot St. St. Thomas, Ontario N5P 1C3 Tel. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 OTTAWA OFFICE Room 832 Confederation Building House of Commons K1A OA6 Tel. (613) 990-7769 Fax (613) 996-0194 HOUSE OF COMMONS OTTAWA,CANADA KIA OA6 2001 10 OCT October 5. 2001 The Honourable Sheila Copps Minister of Canadian Heritage Jules-Leger Building IS Eddy Street, I ih Floor Hull, Quebec KIA OMS a Dear Minister: The Elgin County Coun(:ilh¡¡~L¡nade application to the Canadian Heritage Cultural Spaces Canada prograniito.¡¡$$i§¡t,w.i.tb the establishment of the Elgin County Archives, new facility to accommQd¥ib;~1Î1\J~Î'tant documents. !i ,..,.,.,., .:....: ..".',.' < ;':'- };':': .~. (:riteri~,:established in the program: improved physical . Wå!ìd,Îill}ovation and increased and improved access for íedt(oþ,s.mJ;\j,eritage displays. e archives will ensure Elgin's rich archival o the public. It will house an array of . a climate-controlled environment with an accessible to all Canadians. $127,708,33 per cent of the project's total cost (toA(j\~~ 12?Þí:/)\ 0\01 \0 I commitment to this important project, hiring a to undertake, supervise this project and ongoing this project, the county also financed a an inventory of records ftom local lÎsing campaign. There has this project. iii'. The Archives project!' conditions for artisti Canadians to museu: The 3,000 sq. ft. of heritage is preserve irreplaceable publi( accessible and com The county has req of$386,994. The application to Cultural Spaces Canada was submitted on September 17,2001. Mr. Masschoele has been in contact with Patricia Howarth of the programs and policies, arts and heritage, Ontario region, of Canadian Heritage (416-952-6267 or at her office in Kingston 613-547-7597). Mr. Howarth was encouraged by her remarks. However, Ms. Howarth's explanation of the time line - three to six months for approval - provides a challenge for Elgin County Council. While construction has not started, Council has already completed its calls for renovation and has accepted the contract by Carlos Ventin. Council is hoping to start this project immediately with its completion in spring 2002 and its opening to the public in June 2002, to coincide with the county's sesquicentennial celebrations. The archives will include such significant items as the Scott-Sefton Photo Studio Collection, a rare and comprehensive collection; Elgin County municipal records (includes records of 16 former and current local governments dating back to 1852); Women's Institute records; Elgin Golf and Country Club records (dating back to 1909, making them one ofthe earliest records of this sport in Canada); and Alma College records. Alma was an independent school for girls in St. Thomas operated by the United Church. Established in 1877, closed in 1986, the school has distinguished alumni around the world and its membership is still active. located in the Elgin County municipal building which also houses Hall of Fame. The archives will be the Elgin Agricultural Minister, on behalf of the Elgin County Council which is showing leadership in the preservation of archives for the use of generations of Canadians to come, I request you ask the staff of the Cultural Spaces Canada Program to make a timely decision so this project can proceed promptly and be ready to open in June 2002. is required, please do not hesitate to contact me. Thank you for your consideration. If additional information Yours truly, Knutson, MP Gar 62 Elgin County Warden . GK: smc c.c. Mr.Duncan McPhail ndustrie Ministre de ndustry Minister of Ottawa, Canada K 1 A OH5 SEP 2 4 2001 2001 I'ftl"yp·1 fJ'~:f::' '}!~i \tV .Ii ·:11 ~ ~A . "U~ ~~ I,"" m"WirTT IÇ·""'T <'·"nw"'r.;@ i-<'\UN¡r:iJ.;j) ~ r\~'i; ~ i'i;¡'Ü '~M::~'W~VK':i,) 26 SEP Mr. Mark G. McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mr. McDonald: Mr. Steve Peters, M.P.P., forwarded to me a copy of your letter of June 27, 2001, concerning licensing fees for municipal radiocommunication systems. In 1990, following full public consultation, and in keeping with Treasury Board principles, Industry Canada decided to no longer give governments preferential treatment with respect to radio licence fees. As a result of that decision, all similar private radio communication systems, which include municipal systems, have licence fees calculated on a equitable basis. The department recognizes that the use of the radio spectrum by a given municipality has operational and financial implications for other users, Spectrum used by a municipal government is spectrum denied to another user, whether it is a neighboring municipal government, a commercial operation or perhaps even a commercial operation that would like to provide communication services to municipal governments, as is the case in a number of areas In addition, the department continues to give preferential spectrum access to safety and priority municipal services above all other applicants through the establishment of reserved spectrum for such services aI).d priority in the investigation and resolution of interference issues. Industry Canada is presently undertaking a review ofthe existing radio licence fee structure in an effort to establish fees that '!Ie more closely linked to the value ofthe spectrum being consumed. The intent is to ensure that all users are treated equitably, not distort radiocommunication system procurement decisions, promote efficient use of a scarce public spectrum resource and garner a fair return for all Canadians. .2 63 ~ Canadã 2 Consultation on the first phase of this review has taken place and it is expected that consultation on the second phase of the licence fee review will be held sometime in the fall of2001. Should you wish to familiarize yourself with the concepts being developed, you may view the Phase I Consultation Paper and obtain infonnation on spectrum licence fees by visiting our web site at http://strategis.ic.gc.ca/SSG/sf01713e.html. Please be assured that I am sensitive to the concerns raised by your municipality as noted in your support of the resolution of the Township of Stirling-Rawdon. Industry Canada understands that radio communication is an essential component of municipal services, in particular to safety and priority municipal services. Should you have further questions regarding this issue, Mr. John Baggio, Director ofthe Central and Western Ontario District of Industry Canada, would be pleased to discuss this matter with you. He may be contacted by telephone at (519) 645-5088 Sincerely, Brian Tobin 64 M.P.P. Mr. Steve Peters, c.c. I Building Better Homes and Communities act ii~fM.{~ &JI.¡~~~1t.M:n Affordabilify and Choice Today September 25,2001 Please Distibute to Municipal Staff Responsible for Housing, Inspection, Planning and Economic Development RECEIVE UP TO $20,000 FOR NEW IDEAS TO IMPROVE HOUSING IN YOUR COMMUNITY The Federation of Canadian Municipalities (FCM) is committed to improving housing in Canada. FCM's Affordability and Choice Today (ACl) program helps municipal governments improve housing regulations, simplify residential construction approvals, and lower construction, renovation and administration costs. The deadline for grant applications is November 12, 2001, except Promotion Project grants, which can be accessed year round. ACT funds community projects that bring together builders, developers, renovators, architects, planners, industry associations, municipal officials, non-profit organizations, consumer groups and other stakeholders. Your community team can apply for funding to undertake regulatory reform under the foilowing categories: 1. Demonstration Project grants of up to $20,000 to help community teams showcase new ideas in design, technology, planning or servicing; 2. Approval Process Project grants of up to $10,000 to help your community test ways to improve application procedures; and 3. Promotion Project grants of up to $5,000 to help your municipality promote regulatory reform. We look forward to receiving your submission. For more information, including application forms, priority funding areas, new case studies and project initiation fact sheets, please consult the ACT Web site at www.actprogram.com or contact Monique Delinelle at 613- 241-5221 ex!. 357 or bye-mail at info@actDroQram,com. Yours sincerely, ¿ Æ~-> Rosemary Kinnis, Manager Program Partne,s: ! &~.oo,~ CÆwldIanMw:dcil'ldiIiK CHRA æ ACHRU A""",;.';on ttt c..ad'.. canadlrmne Home Builders' }l6IH,q¡OI\.taD~ des constructeufS Association &.. dtJßI\<I\l<;i~Þh d'habitations eanad\! @¡ J~ ·a Ministre de la Santé <¡ ¡¡ Health Minister of 2001 f'er '.',n',"'" (""I '\.$\"bt\) i, S ~_:.~~~'l~~~'I¡¡ "'t~ß,"W"¡"" A')"" I·,· """~"¡'''~'.r.' !\t>wl~r\!)i"~> ~ túA,l ~.\ ~: tj¡g:¡¡ Pð'~¡~,~r.~) 20 SEP Allan Rock 72001 1 SEP Ottawa. Canada K1 A OK9 Heffren Mrs. Sandra J Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas Ontario N5R 5V1 Heffren Thank you for your letter and for providing me with a copy of the Council of the Corporation of the County of Elgin's Tobacco Industry Resolution. I apologize for the lengthy delay in responding to your concerns Dear Mrs On April 5, 2001, the federal government announced the launching of the Federal Tobacco Control Strategy, a major investment of more than $530 million (including $58 million in existing funding) over the next five years. This Strategy is a made-in-Canada approach which fits Canadian realities. It recognizes that the key to success is comprehensive, integrated and sustained actions carried out in collaboration with all partners and directed at Canadians of all ages. It has four mutually reinforcing components: protection prevention cessation and harm reduction Of equal importance are activities within each of these four components which will inform Canadians about the practices and tactics of the tobacco products manufacturing industry. Our knowledge about the practices of the tobacco industry has been steadily growing, especially with the acquisition of the industry documents that I made public last year. Evidence in many jurisdictions shows that senior executives in the tobacco products manufacturing industry had much more information about the adverse effects of tobacco than was made available to regulators. Industry documents have also shed additional light on marketing strategies Such /2 6(, , Canadã 2 information will assist governments in developing and supporting more comprehensive and effective tobacco control initiatives. New reporting regulations under the Tobacco Act are intended to ensure that regulators will be better able to monitor industry compliance with the laws of Canada As well, tobacco taxation is an important element of our tobacco control efforts as it clearly has been shown to reduce the consumption of tobacco products particularly among youth The federal tobacco control strategy establishes clear, measurable and ambitious ten-year targets which include reducing the prevalence of smoking from 25% to 20%, decreasing the number of cigarettes sold by 30% and increasing retailer compliance with tobacco-sales-to-youth laws to 80% As Minister of Health, I recognize that the pressing concerns smoking about health policy may not find enthusiastic support in those areas of Canada where tobacco is cultivated. You may find some comfort in knowing that Canada's approach to tobacco control is primarily based on the concept of demand reduction and not on the management of tobacco supply. I would defer to my colleague, the Honourable Lyle Vanclief, Minister of Agriculture, to whom I see you have also addressed your concerns, to speak to matters directly bearing on the situation of tobacco growers and best for writing, thank you Once again, wishes very truly, ~o!< Yours Allan Rock M.P P.C The Honourable Lyle Vanclief, Mr Gar Knutson, M.P. Mr Steve Peters M.P.P c.c &1 IiJ , O(1tario· , Mlnlstè,e de t'Envlronñement Mlnlst,y, of the Environment 2001 SEP ouest Bureau du ministre 135,avenu~ St. Clail 1211 étage' To'ontoON M4V·1P5 Tél (416)'314-6T90 Téléc (416) 314-6748 Office of the Minister Wé$t 135 Sl. Cia;, Av.e. t2th Floo' Toronto ON M4V,1 P5 Tel (416) 314-6790, Fax (416) .314-6748 Fìle Number 73681 9 200f 1 SEP Mrs. SåndraJ. Deputy Clerk County of EIgìn 45.0 Sunset prive St.Thomas ÒNN5R5Vl Heffren Heffren: Thank you (or your letter oOuly 25, 2ÒOhnsupportof a resolutìonby'theCìtyof Stratfqrdregardìng the protectìon ofdeepgroundwatërresources Dear Mrs Lapprecìate your support for thìs resolûtìón_ The Mìnìstry of the Envìro11I1lentrecognìzes the importance of groundwater resources and is commìtted to theìr protectìofl' . We .have a: numberofstrategìc ìnìtìátìves underway as part of all overallgroundwateistrategy to provìde knowledge, tools, andfuridìhg to pff:Jtect Ontario's groundwater. lJnder theProýìndalWater ProtectìonFund, $4.3mìllìon was specifically set asiddor· munìcÌþaHtìes to study theìrgroundwater resources andbegìn to develop strategìesto protect groundwater suppHes. . Further efforts are beìllg targc;ted through anaddìtional $lO-mìllìon ìnvestmentthatl an11.0uncedon Augusf22, 2001. Thìs.fundìng-thelargest single, ìn,vestmel1t ingrouhdwatt)r source protectìol1ìnÜhtario' s history - wìllbe used to contìnue equippìng11luuìcìpaHtìes and.otherland use'managers wìth fundamental local andregìonal groundwaterinformatìon, and forfillìngstrategìcgaps ìn the overall groundwater "pìcture" for Ontario_ Thìsknowledge of our groundwater resourcesìs critìcalto ma,kìhg sustaìnahleland-use andservicìng decìsìons, as well as poHcydecìsìons at allleyels ofgovemment,by provìdìnga means to evaluatepotentìal ìmpacts to groundwater rësourcesinto the. future .2 6$ 100% Âecycled'Çh!or!ne Free: Made in Canada 07~1G(03l01 * Mrs. Sandra J. Heffren Page 2 The Ontario Government has also launched the Provincial Groundwater Monitoring Network in cooperation with Conservatiòn Ontario, its member authorities, and municipalities across the province. The network will provide the capability to monitor changes in groundwater levels from each strategically-located well (caused by climatic conditions or human activities), and provide some basic information on regional trends in groundwater quality. The first monitoring stations will be in place this year, with more to follow. I have attached a copy of the news release and background information regarding our $10-million investment in groundwater protection. Thank you, again, for bringing council's recommendations to my attention. Sincerely, ~ Elizabeth Minister 69 Attachment Constituency Office: 542 Talbot St,eet St. Thomas, Ontario N5P 1 C4 ~ Ontario Room 331 Main Legisiative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Toll F,ee: 1-800-265-7638 Email: steve@stevepeters.com STEVE PETERS, M.P.P. ELC>IN - MIDDLESEX - LONDON SEP 27 2001 Toronto, Ontario M7A 1A4 Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com September 25,2001 Honourable Tony Clement Minister of Health and Long-Tenn Care lOth Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7A 2C4 Dear Minister: Please find enclosed a County of Elgin resolution in support of a Township of West Grey motion calling on your Government to resolve the critical shortage of medical practitioners in this Province through proper fiscal and administrative action. Minister, as you are well aware of this unacceptable and dangerous situation that has existed in our health- care system for much too long, I feel this resolution shoutd be given immediate attention. This resolution clearly details the reasons for this doctor shortage, the effect it is having upon the profession and the general populace and what can and should be done to alleviate this problem. I would appreciate your giving this correspondence your prompt attention, responding to the County and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin Thomas. Ontario N5P 1C4 Constituency Office: 542 Talbot Street St. ~ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 F,ee: 1-800-265-7638 steve@stevepeters.com Tol Emai STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Toronto, Ontario M7A 1M Tel: (416)325-7250 Fax: (416)325"7262 Email: steve@stevepeters.com 2001 4, OCT October 02, 2001 Honourable Brad Clark Minister of Transportation 3'd Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A IZ8 Minister: Please find enclosed this infonnation package from Elgin County Warden Duncan McPhail effectively detailing serious road deterioration of county and municipal roads. Given the significant number of vehicles rerouted from Highway 401 because of growing emergency closures, it is a matter that should be reviewed with a sense of urgency. Dear Minister, the Warden has outlined - both in words and accompanying photos - the need to look at this serious problem before it becomes irreparable. As the additional costs of $1 00,000 0 and engineering work are clearly prohibitive for already cash-strapped County and Muni govenunents, the request for Govenunent assistance is both reasonable and logical. f design cipal Roads like Elgin County Road 20 (Union Road) are essential for the residents and the comrnunity-at-Iarge and consequently must be maintained as safe passageways and transportation links for the local economy. The enclosed photos demonstrate a situation in dire need of attention. Minister, I urge you to give this situation your prompt and adequate attention, respond to Warden McPhail and forward a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: Elgin County Warden Duncan McPhail Constituency Office: 542 Talbot St,eet SI. Thomas, Onta,io N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 steve@stevepeters.com Tol Emai i&l ~~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com 2001 4, OCT October 02, 2001 Honourable Brad Clark Minister of Transportation 3"' Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A 128 Minister: Please find enclosed this resolution from the County of Elgin calling on both the federal and provincial govemmentß to undertake a Railway Rationalization Study for Southwestern Ontario. County officials offer a strong argument for Ottawa and the Province assisting already cash-strapped municipalities maintain strong transportation links. Dear Minister, given the economic importance of a well maintained railway system for municipalities within the region and throughout the Province, the request for a study and ultimately a prototype for modeling similar studies for other areas impacted by major railway activities is reasonable. As County officials point out- the cost of grade separations is beyond the financial capability of these local jurisdictions, so cost sharing between Ottawa and the Province is the logical route to take. I would appreciate your reviewing this resolution, responding to the County and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin Constituency Office: 542 Talbot St,eet St. Thomas, Ontario N5P 1C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll F,ee: 1-800-265-7638 Email: steve@stevepeters.com OCT 4 2001 ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX- LONDON Room 331 Main Legislative Building Queen's Park Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve@stevepeters.com Toronto, Ontario M7A 1A4 October 02, 200 I Honourable David Collenette Minister of Transport Room 104, East Block House of Commons Ottawa, ON KIA OA6 Minister: Please fmd enclosed this resolution from the County of Elgin calling on both the federal and provincia governments to undertake a Railway Rationalization Study for Southwestern Ontario. County officials offer a strong argument for Ottawa and the Province assisting already cash-strapped municipalities maintain strong transportation links. Dear Minister, given the economic importance of a well maintained railway system for municipalities within the region and throughout the Province, the request for a study and ultimately a prototype for modeling similar studies for other areas impacted by major railway activities is reasonable. As County officials point out- the cost of grade separations is beyond the financial capability of these local jurisdictions, so cost sharing between Ottawa and the Province is the logical route to take. I would appreciate your reviewing this resolution, responding to the County and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin ® Ontario News Release Communiqué Mlnlstère de 'Envlronnement Ministry of,the Environment Immediate Release August 22,2001 For http://www.ene.gov.on.ca WITMER ANNOUNCES $10 MILLION TO PROTECT GROUNDWATER Largest single source protection iuvestment in province's history KITCHENER - The largest single investment in groundwater source protection in the province's history was announced today in Kitchener- Waterloo as Environment Minister Elizabeth Witmer earmarked $10 million in funding for municipal groundwater studies. "Our government is committed tQ ensuring that everyone in this province has access to clean, safe drinking water," said Witmer, speaking at the Mannheim Treatment Facility. "Three million Ontarians depend on groundwater, and these studies will greatly enhance communities' ability to protect their water right at the source." The $10 million will be distributed to municipalities between now and March 2002. Emphasis will be given to those municipalities that are highly dependent on groundwater and that are ready and able to begin work immediately. Participating municipalities will receive funding to cover a minimum of 70 per cent and as much as 85 per cent of approved groundwater study costs. The municipal groundwater studies will help map sensitive groundwater areas and identify potential risks. Contaminants will be inventoried and surveys will record how water is used and how aquifers recharge. This infonnation will help municipalities and regions better map and protect their wellheads. "The Region of Waterloo has long held to the view that comprehensive research is critical to effective long-tenn water management," said Ken Seiling, Chair of the Region of Waterloo. "Protecting the source is good for groundwater and good for our quality of life." "Making money available to build partnerships within Ontario's groundwater community is a strategic decision," said Dr. Ian Rowe, President of the Centre for Research in Earth and Space Technology (CRESTech). "This announcement will lead to great benefits for the province's rural communities." All applicants for municipal groundwater studies funding will be required to show that there will be cooperation among municipalities, public utilities and conservation authorities to ensure a broad, watershed-level perspective. "Municipalities and conservation authorities need to take a more holistic approach to help us achieve our objectives under Operation Clean Water," Witmer said. "We are happy to assist municipalities to gain more knowledge of their water resources." 70 Today's announcement builds on previous investments, including over $4.3 million for 34 municipal groundwater studies undertaken in over 100 municipalities and $6 million to establish the Provincial Groundwater Monitoring Network. These initiatives are part of Operation Clean Water, the govemment's comprehensive strategy that was announced in August 2000 to focus province-wide efforts to improve water quality and water delivery in Ontario. 30 Barry Wilson Minister's Office (416) 314-6739 For further infonnation: Barbara Theman Communications Branch (416) 314-6666 existe une version française de ce document. t 7 II ® Ontario Media Backgrounder Information médias Ministère de 'Environnement Ministry of the Environment August 22, 2001 http://www.ene.gov.on.ca Operation Clean Water Municipal Groundwater Studies are the next step in Operation Clean Water, which focuses improve water quality and delivery in the province. These strong taken to protect water quality at the source. Municipal groundwater studies province-wide efforts to actions are being Groundwater Studies The $10 million in funding announced for municipal groundwater studies - the largest single investment in groundwater source protection in the province's history - targets priority areas and will provide valuable infonnation to assess groundwater sources and guide their protection. Between now and March 2002, the $10 million will be distributed to participating municipalities as baseline funding to cover 70 per cent to 85 per cent of approved groundwater study costs. Municipal The primary goal of this funding is to establish important infonnation on groundwater resources at a local and regional level and associated potential risks to those resources. The studies will provide valuable infonnation including delineation of wellhead protection areas for municipal wells, mapping of groundwater recharge and discharge areas, and other sensitive groundwater areas. Municipalities commonly contract hydrogeological consultants to perfonn these studies. To define municipal wellhead protection areas, consultants detennine the area surrounding a well that supplies water to that well within a specified period of time. They will also inventory potential contaminant sources in the defined areas. On a regional level, the consultants map aquifer recharge and discharge areas and identify potential contaminant sources within those areas. They also conduct groundwater use surveys to know how much water is used, where wells are located, and how the water is used - for agricultural, commercial, industrial or residential purposes. The ministry has contacted municipalities, conservation authorities and local health units across the province seeking expressions of interest in undertaking these studies in their jurisdictions. The ministry will assess priority candidates for funding this year and make appropriate decisions. 72 1 Emphasis wiIl be placed on municipalities that are ready and able to commence work immediately. Also, the ministry will take into account key factors such as the degree of groundwater dependency, previous studies and groundwater pressures. For example, a number of municipalities have undertaken studies in the past under the Provincial Water Protection Fund announced in 1997. Studies have already been conducted in over 100 municipalities in 13 counties across the province. The ministry will identify the remaining gaps in coverage across municipalities that need to be addressed to complete the groundwater "picture." Because groundwater does not conform to municipal boundaries, municipalities and conservation authorities wiIl be encouraged to work together on studies Managing/protecting groundwater requires information on local and regional conditions that can be used to make place-based (e.g. watershed/aquifer-based) decisions. Significant gaps remain in information on both the quantity and quality of groundwater resources. This information wiIl assist in developing future environmental policy and support the development of effective local and regional groundwater protection strategies. Having standardized groundwater information throughout Ontario will assist the provincial government, conservation authorities and municipal governments in adopting an effective approach to groundwater resource management. Information continues to flow in from studies already funded through the Provincial Water Protection Fund. The ministry plans to publish the findings from these provincially funded studies on its Web site as soon as they become available. Other Initiatives The studies and mapping activities follow on a long list of steps that the governmynthas taken recently. Drinking water is being protected through the Drinking Water Protection Regulation and the proposed Drinking Water Protection Regulation for Designated Facilities. Other actions to date include the Provincial Groundwater Monitoring Network, the Provincial Water Protection Fund, infrastructure investment through the Ontario Small Town and Rural Development Initiative, the Water Taking and Transfer Regulation, annual inspections by the Ministry ofthe Environment of all municipal water treatment plants, the proposed nutrient management legislation, and compliance and enforcement efforts through the ministry's regional offices and Environmental SWAT Team. BACKGROUND INFORMATION ON PREVIOUS GROUNDWATER INITIATIVES Groundwater Monitoring Network The government launched the Provincial Groundwater Monitoring Network in cooperation with Conservation Ontario, its member authorities and municipalities across the province. The network provides aI} earlier warning system for changes in water levels caused by climate conditions or human activities and information on regional trends in groundwater quality. The Provincial 2 73 underway. monitoring stations are already in place; work on others is first Approximately 10 the province Over th.e next thre.e years, the Ministryqf the Environnì.ent 'iVill: invest more than$6 million to establish the network; and, . set up approximately 400 monitoring sites across 38 watersheds. monitoring wells will be set up in each conservation authority area across · , Water Protection Fnnd The Provincial Water Protection Fund assisted municipalities to undertake crucial groundwater management studies. Thirty-four groundwater studies across the province were approved with a ministry funding commitment of $4.3 million. Including contributions rrom municipalities, the total investment in these studies was valued at over $6.2 million. The studies address the following items: Provincial Groundwater Resource Assessment: to identify key groundwater areas; Contamination Assessment: to identify the sources of contamination to the aquifers that supply the municipality with water for drinking and other uses; Groundwater Management and Protection Measures: to ensure the continued long-tenn protection and management of municipal groundwater for drinking water and other uses. These measures include land use policies to protect critical groundwater areas, operational policies for fuel storage, perfonnance standards, watershed stewardship and other measures. Contingency Planning and Emergency Response: to develop the capacity for early detection of potential threats to groundwater systems and the identification of replacement groundwater supplies, or alternative sources available in an emergency. · · · · future needs and local tools for The ministry will examine the findings of the studies to assess implementing groundwater protection. Long-Term Water and Sewer Infrastructure Investment and Financing Strategy As part of Operation Clean Water, the Ontario SuperBuild Corporation's Advisory Board of Directors is guiding the development of a long-tenn water and sewer inrrastructure investment and financing strategy. The Advisory Board will work in cooperation with the Ministry of Municipal Affairs and Housing, the Ministry of the Environment, the Ministry of Agriculture, Food and Rural Affairs, the Ministry of Northern Development and Mines, municipalities and other public and private sector stakeholders. The SuperBuild funds are currently addressing inrrastructure funding needs by providing a minimum of $240 million through the first round ofthe Ontario Small Town and Rural (OSTAR) Development Initiative. 74 3 to prevent sewage trom groundwater by helping protect These intrastructure entering waterways. Water Taking and Transfer Regulation will improvements The Ontario government introduced the first conservation-based water taking regulation in the country. The Water Taking and Transfer Regulation came into effect on April 30, 1999, and prohibits the transfer of water trom Ontario's major water basins. This regulation also ensures that when reviewing applications for Permits to Take Water (PTTW), ministry officials must take into account the: protection of the natural functions of ecosystems; effects of ground and surface water takings on other users of the water; concerns of others who may be affected by the water taking; and, the Great Lakes Charter, an international agreement protecting water resources in the Great Lakes basin. · · , · Management On June 13,2001, the Ontario government introduced proposed legislation designed to help prevent the contamination of groundwater by addressing land-applied materials containing nutrients. This would include provisions for the development of strong new standards for all land-applied materials containing nutrients, a proposal to ban the land application of untreated septage over a five-year period, and proposed strong new requirements such as: thf::review and approval of nutrient management plans, certification ofland applicators, a new registry system for all land applications and strong enforcement. Nutrient Ensuring Compliance As part of Operation Clean Water, the ministry will inspect every municipal water treatment plant in Ontario. Any cases of non-compliance will be corrected through a director's order. Failure to meet the conditions of a director's order could lead to prosecution. Ontario's Environmental SWAT Team - a highly mobile and focused compliance, inspection and enforcement unit dedicated to cracking down on deliberate and repeat offenders - will focus its efforts on areas of greatest concern, su.ch as discharges into waterways. Barry Wilson Minister's Office For further information: Barbara Theman Communications Branch (416) 314-6739 4 (416) 314-6666 wr.¡ 'i:;! Page BB4 03 P. CLERH-Elgin Co 6191 416 97 1 519 £.33 7£.£.1 FAX NO. ASSOCIATION OF?-) 260 7 PM EST 04 1B:47 THU B9/27/B1 22 SEP-27-0 Association of Municipalitieli of Ontario ¿~. 393 University Avenuo. Su~e 1701 To,onto, ON MSG 113'i (416) 971-9856· tux: (416) 971-6191 email: 3n..O@arrø.mLlhlcom.com Tol ert I To thé attention of the CAO, Clerk or Head of Counc For Immediate Action September 27,2001 Alert - 01/022 r~ESTORED INVESTMENT IN MUNICIPAL TRANSIT IS VER.Y GOOD NEWS SAYS AMO B<lckørollnd Thdoiiowing are the facts released today around transitfunding and other considerations fora provincial transportation strategy: * Province will take back the responsibility for funding and operating GO Transit and create a new operalin¡¡ authority to co-ordinate services which means that the GTSB will be phased out; . 10 y(!ar, $g billion plan for transit (based on 1/3 contribution from each order of government) which reduces municipalities' share of transit capital from 100 per cent to one-third; , 10 YE!ar, $10 billion investment for a provinci<J1 highway network, but it is unclear how this relates to previolJs ¡¡nnounccrnents; · consultation on what should be the mandate, membership and boundaries of the proposed Smart Growth M[magoment Councils for five areas across the province which include Golden Horseshoe/Contral Ontario, Southwest Ontario, Eastern Ontario, Northeast Ontario and Northwest Ontario. The government has Indicated that the purpose of these committees will to be "develop intcgmted Smart Growth Management Plans" for these broad geographical areas; and . consultation with AMO and olhers to confirm that municipal roads and bridges are a priority for the second round of the Ontario Small Town and Rural Development initiative. The¡ Premier, in his remarks, recognized the efforts of the municipal sector and in particular the effectiw)ness of AMO in mal<ing the case for a provincial return to financing transit and other priority twnsportation neods AMO President, Ann Mulvale had the opportuni\y to speak to the Premier and Minister Chris Hodgson about today's announcement and has comrnitted the Assoéiation to work with them in getting the Federal £ ovornment to the table. A copy of her letter, serltto the Canadian government, is attached to this Alert. ./2 .77 If I ,Q) Page 885 CLERH-Elgin Co 1 519 &33 7&&1 ASSOCIATIon OF?-) EST 11:33 89/27/81 22 04 n Municipal Transit is Very Good News Says AMO Page 2 P 6191 416 97 FAX NO, 260 PM 8 THU 04 SEP-27-01 Resto,ed Investmont Alert Member (;ommunication ------_.__.~.,._-.-----_..,--' What follows is the text of AMO's News Release. Toronto, September 27,2001 - Today's announcement by Ontario's Premier will see the provincial government restore its role in financing public transit. This is a bold and welcomed move -one that will get Ontt:lrio moving again Røaction AMO "Moving people and goods is critical to our shared interests in a strong Ontario economy. I am pleased that the Province has listened to our position and has acted," said Ann Mulvale, President of the Association of MunicipalítiesofOntario. "I trustthatthefederal governmentwilljoinwlth the Province and Ontario municipalities in this partnership bccausewe have a unique opportunity to demonstrate clear and effective leadership." In addition to today's ten year commitment for financial investment in Ontario's transit systems, the Premier indicated that a broader trans porta lion slrategywill be forthcoming. Helping municipalities with their road tlnd bridge infrastructure is also critical to supporting the movement of goods and people and our economic growth The proposed Smart Growlh Councils, provincial committees consisting of municipal leaders, provincial appointees and other groups can piay an effective role in helping define plans to guide provincial investment and coordination of resources. "The Province's enunciation of its financial support and planning strategy is a good step toward the realization of a sustained and predictable infrastructure partnership among all orders of government," said Mulvale. AMO is asking Ministers Collenette, Tobin and Robillard fortheirsupport in this initiative and we will be seeking further details on the Province's broader strategy including the creation ofthe Smart Growth Councils. 316 AMO's subscription based MUNICOM network at www.municom.com. Relations at (416) 971-9856 Ext. Director of Policy and Government 77 Pat Vanini t/lrollglJ infonna!lcm contact available is T/¡is inform."tlon m~H'C For Page BBG I::LERR-Elgin Co 1 519 G33 7GG1 ASSOCIATIon OF?-> EST 17 B91271B1 22:12 05 OFFICE OF THE PRESIDENT P 6191 416 97 FAX NO. 260 ~- or Munidpal;lics oi Ont~rio 8 PM THU 04 SEP-27-0 Via Facsimile ptombcr 27.2001 Sa Tho Honourable David Collenette Minister or Transport House of Commons Ottawa, ON K1A OAf) The Honourable Brian Tobin Mlnistor of Industry House of Commons O!t8WÐ, ON K1A OM and The Honoumble Lucienne Robillard President of the Treasury Board and Minlstør responsible for Infrastructure Houso of Commons OUHwa, ON K1A OA6 Ministers Tw() orders or government came together tod¡:¡y to ¡lelp get people and goods moving again in Ontario - the economic backbone of this Nation. We encourage you to join us. If there ever was a tlmo to demonstrate clear and effective leadership in our economy, to prove that we are open for business and are prepared to invest in the infmstructure to make that happen. now is a most appropriate time Doar tripartite ./2 I trust that we can count on your support. Lct us sit down and make this an effective inlli,Jtivc. l.ot it be a signal of leadership when our communities need it the most. 393 University Ave., Suite 1701 Toronto. ON M5G 1 E6 toll free: 1·877-426-6527 . fax: (416) 971-6191 . emaH: amo@amo.municom.com 78 -9856 97 [j (41 lei Page 887 p, 06 1 519 b33 7bb1 CLERR-Elgin Co FAX NO, 416 97 6191 89/27/81 22:12:53 EST ASSOCIATIOn OF?-) SEP-27-01 THU 04:19 PM 260 Seplembe' 27. 2001 Pago 2 The 'Ionourable David Col/ef1elle Tho Honourable Brian Tobin !!!!!.H~,:!.~!rab '!.!:!. clenn" Robilla,d this happen. to make ready am at the President, As AMO sincElrely, ~~ Yours vel"! Ann Mulvale President CI~: The Honourable Jean Chretien, Prime Minìster The Honourable Paul Martin, Minister of Finance The Honourable Mike Harris. Premier of Ontario The Honourable Jim Flaherty, Deputy Minister and Minister of Finance The Honourable Brad Clark, Minister of Transport Tho Honourable Chris Hodgson, Minister of Municipal Affairs and Housing Dnlton McGuinty. Leader of the Liberal Pmty lioward Hampton. Leader of the New Democratic Party 7CJ Page BB2 01/01 p CLERH-Elgin Co 819 418 97 1 519 633 7661 FAX NO lATIO" OF?-) 280 ASSOC PM EST 02:4 13:25 FR H9/ZB/H1 Z2 SEP-28-0 Association of Municipalities of Ontario Âtif. 393 U,lvÐrsity AVfJnU6, Suite 1701 T o'onlo, ON M5G 1 E6 on . I For Your ()nformat (416) 971-9856 . lax (416) 971-5191 emal): amo@amo.murdcom.com Tel To t/m attention of the Clerk and Council. Ple<lsê ensure that copies of this are distributed to all Members of Council Immediate Attention For 01/030 FYI September 28, 2001 Lis.t A number 0/ municipalities l1ave contacted AMO regarding how they may become involved in assisting the f(¡milias of tho survivors of the September 11'10 tragedy. Many civic employees perished in the line of duty and their families will be forever impacted. of Organizations þrovidingald re: US Terrorist Attack Relief Efforts Should Our research departmont has prepared a list of êJgcncies who are organizing support for the victims your Council or staff Wish to provide support, pleaso contact one or more of the fOllowing agencies: Organi,:ati')I)S in the United States Ammical1 Red Cross !lJJp:/.!v.¡vVYj.JJz¡ig!)§.s .Qr,9.t Tile September 11 th Fund (of the United Way of New York City and Tile New York Community Trust Fund) a ht!r-;/ L!YY.i_w, sJ;p.te!1'1 be.r.llf.u nd. orgL United Way of America: h!1Q,:/ln¡;¡jional. uni,tedw,av. orq/iodex. cfm The New York Police & Fire Widows' and Children's Benefit Fund at: hlto:llwww/nyofwc/org orlho New York Polic\,1 & Fire Widow's & Children's Benefit Fund, P.O. Box 3713, Grand Central Station, New York, NY 10163. Canada Canadi.sln Rec! Cross at t)¡.illJj~,r~.çJcrq.~JLc2 Canadian Red Cross, National Office, 170 Metcalfe St., Suite 300 Ottaw,,_ Ontario, K2P 2P2 Tel: 1-ßOO.r 18-1111. n Org;;¡nizl.ltion!; . Salvation Arrny at bitp~U_W~'o'!.91'¿,1!.i.onac~ca or 1-888-321-3433 fHp UnHec! Wny of Canada at !l~\¡;rL!~.lIllit~dWª)::,¡¡ª amail: info@lInltedway.c<I M<Jiling Addross: 56 Sparkg Rtreot, Suite 404 Ottawa, ON KIP 5A9 Phonø Number: (613) 236..7041 Street Adclross: 56 Sparks Street, Suite 404 Ott,Jw:'1, ON K1P 5A9 ~JI :. For Your f_itÞnformati Page HH2 p, 01 Association 01 Municipalities of Ontario CLERK-Elgin Co 416 971 6191 £t£j- 39' 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-) 260 04:39 PM EST lH/12/Hl 22:B7:12 FR OCT-12-0 . L/n1'Jorolty Avenu( , sull. 1'101 TOfonto. 'N MsO 1EG (""'6'911·0856· fÐ)C (.IUG) 971-6191 ðMall: amo@3.l\1o.munICOn1.com To' on Members of Council To the attention of tIle Clerk and Council. Please onsure that copies of this are distributed to all October 12, 2001 FYI·01/031 For Immediate Attention (BNAS) Application to CRTC Answering Service Neutra Update on Be and then to withdraw Bell Canada proposal to destandardize BNAS effective July 2, 2001 the servic0 by February 2003. Issue Status: Ëé1rlier this year, a number of parties submìttod comments to the CRTC, including AMO, the Ontario 911 Advisory Board and specific municipalities. The CRTC directed Bell to make a reply comment. Generally, Bell did not agree with tho sector's recommendations around changing the destandmdization date to January 1, 2002, that agreements which come to an end should be renow0d until December 2004 Elnd that any complete withdrawal should not occur until July 2005. The municipal position is that the lead times proposed by Bell for a seamless migration of existing 8NAS systems to alternative systems was not adequate. Bell provided a response to the CRTC on specific issues raised by other parties. This response, dated June 26'h can be viewed on the CRTC website (ïVww.crlÇ...gc.ca) Tariff Notice No. 6578 the Commission is expected before the end that a decision from crne slÐff have Ðdvised AMO of the year. AMO is aware that some municipalities are examining their options for a new service provider should tile application as submitted by Bell be approved by the Commission. AMO's subscrip¡;on based MUNICOM network at W-'tLw,( wliGQIr¡..ç.QL1.1. Relations at 416-971-9856 patVanini. Direc;torof Policy and Government ex!. 316. ¡(ormation Is avallablo througJ For trlOre Information contact: 7Ilis 8 971·9856 , (416) tr<lilSmission problems, contact For Page 883 CLERK-Elgin Co 6191 416 97 1 519 &33 7&&1 FAX NO, RSSOClRTlon OF?-> 260 04:40 PM EST 18/12/81 22:87:57 FR OCT-12-0 02 Association of Municipalities of Ontario p, £t14. . 393 UnilJBrsíly Avenue, Suite 1701 Toronto, ON M!.iG 1 Eß Tol; (416) 671-9656' fo" (416) 971·6191 amp¡!: arro@aroo,munlcom,com on For Your 6nformati To the <,Iton/ion of the Clerk and Counc:il. Please ensure that copies of this are distributed to aff October 12, 2001 FYI·01/032 Members of Council mmediatc Attention For AMO Attends Senate Committee Hearing on Bill C-11 mmigration to Canada and the Granting of Refugee Protection The AMO President, Ann Mulvale, along with FCM, accepted the Committee's invitation to present the municipal perspective on this legislation. The invitation indicated that there already was some recognition that the Bill would have an impact on municipal t overnment as 85 percent of all immigrants live in Canada's 2!3 Census Metropolitan Areas, and there are many other areas which receive a high proportion of "£.ccondary migrants" - immigrants, refugees and refugee claimants migrating from initial destinations. AMO's rnessago focused on how best to supponthc variety of assistance that newcomers need because newcomers have played and will continue to play a ~)ignificant role in the growth and prosperity of Ontario <ilnd C¡:mada. Wr;; discussed: The need for the fe:deral tax dollars to pay forfederal policies and the programs to support immigrants and refugees. Ontario received 59% (133,510) of the total immigrants entering Canada in 2000, and paying for social and health programs to support a federal policy with property tax dollars does not make sense ) the local community and Undorstanding the impacts of immigrants and refugees on supporting the local community's climate of welcome ) Recoonizing the importance of coordination, collaboration and consultation between all orders of government. An amendment to the Bill proposes that regulations to implementthe Bill will be brought to CommiUoe and available for public comment. ) Science and Technology Senate Affairs tho Specia to A copy of the joint AMO/FCM presentÐtion CommiLlee is avt\ílablo on Municom AMO's subscription based MUNICOM notwork at www.municom.com. is available through This inrormatior 342 971·9856, ext 6) (4 Dine Zuppa, Senior Policy Advisor, nformation contact: For flJrth~r 82 (416) 971-91\56 For tran:;mlssion problems, contact: Bureau des services aux municïpa1ités - région du Sud-Ouest 659 Exeter Road, 2e étage London ON N6E IL3 (519) 873-4020 Télécopieur: (519) 873-4018 Sans frais : 1 800265-4736 Municipal Services Office-Southwestern 659 Exeter Road, 2nd Floor London ON N6E lL3 (519) 873-4020 Fax: (519) 873-4018 Toll Free: 1-800-2654736 ® Ontario Ontario ¡;i Ministère des Affaires municipales et du Logemenl Ministry of Municipal Affairs and Housing 2001 5 OCT 12,2001 September RE: ANNUAL SOUTHWESTERN MUNICIPAL CONFERENCE - NOVEMBER 16, 2001 The Southwestern Municipal Services Office of the Ministry of Municipal Affairs in conjunction with the Association of Municipalities of Ontario (AMO) are pleased to bring to you the upcoming Southwestern Municipal Conference - "Foundation for Change: The Cornerstones of Strength and Stability" on Friday, November 16, 2001 at the newly expanded Best Western Lamplighter Inn and Conference Centre in London, Ontario. At the conference you will be able to learn, participate and be updated on several important key issues affecting municipalities in Ontario such as the new Municipal Act, the SrnartGrowth program, the recent Brownfields Statute Law Amendment Act and much more. Sessions are outlined in the accompanying registration material. In addition, Dr. Robert Buckman, a noted communicator, TV personality and physician has been invited to deliver the Keynote Address. find a registration fonn. Please send completed forms with payment by cheque made payable to Association of Municipalities ofOutario 393 University Ave., Suite 1701 Toronto, Ontario M5G 1E6 Attached you will AMO to Completed forms with paymeut by credit card cau be faxed to (416) 971-9372. October a block of rooms at a special rate of$89.00 per night has been set aside until Inn The Best Western Lamplighter 591 Wellington Road London, Ontario N6C 4R3 If you require hotel accommodations, 15'" 2001 at: or 1-888-232-6747 and send back your registration (519)-681-7151 We anticipate a great deal of interest iu the conference and suggest that you complete fonn with payment as soon as possible. Phone: We look forward to seeing you on please contact us at (519) 873-4020 or 1-800-265-4736. If you have auy questions November 16th. Ann Mul President Association of Municipalities of Ontario q«~ 7Yf:~. ~ohn Maddox Director Municipal Services Office (Southwestern) Sincerely, Munidpalities of Ontario fh. ~. ~ L. 393 University Ave., Suite 1701 Y-P ~¡µ: Toronto, Ontario M5G 1E6 - \?\ Tel: (416) 971-9856 or 1-877-426-6527 IV \ 0 \<6\ Fax: (416) 971-9372 83 Attachments ONT~O Foundation for CHANGE Ministry of unicipaI AlTairs The Cornerstones of Strength and Stability and Housin~ Friday, November 16, 2001 Best Western, Lamplighter Inn - London, Ontario l1li - fo,m to ,egiste,ONL Y ONE ,egist,ant. This f. . .," .. REGISTRANT'S FIRST NAME REGISTRANT'S LAST NAME TITLE MUNICIPALlTY/ORGANIZA TION AODRESS CITY PROVINCE POSTAL CODE TELEPHONE FAX Registration Fee (includes lunch) $120.00 ($112.15 + $7.85 GST)(GST Reg.#: R106732944) . . . . Please check-off you, morning and afternoon session p,eferences (see over for descriptions) Mornina Sessions Afternoon Sessions Municipal Liability .............................. 0 Bill 81 : Nutrient Management Act. . . . . . . . . . . .... 0 Public/Private Partnerships .............................. 0 The New Municipal Act.. ... . ... .. .. .. .. . . . . ......0 8i1181:NutrientManagementAct.................... 0 Brownfields . .. .. . .. .. .. . .... . . . . .. .. .. . . . .......0 The New Municipal Act.................................. 0 Provincial Perspectives on Social and Affo,dable Housing ...... 0 SmartG,owth and the Provincial Policy Statement: An Update ... 0 Finance. , . . , 0 PAYMENT Regist,ation forms CANNOT be processed unless accompanied With prope' payment. ONLY PAYMENTS BY CREDIT CARD MAY BE FAXED TO 416-971-9372 ASSOCIATION OF MUNICIPALITIES OF ONTARIO 393 Unive,sity Ave.. Suite 1701 To,onto, Onta,io M5G 1 E6 Cheque Payable to: o o CARD #: NAME ON CARD: EXPIRY DATE: SIGNATURE: American Express o - Maste,Ca,d VISA o CREDIT CARD: Cancellations must be ,equested in w,iting and ,eceived by AMO on 0' befo,e Oct. 31, 2001. An administ,ation fee of $26.75 ($25 + GST) will apply to all ,efunds. REQUEST FOR REFUNDS WILL NOT BE ACCEPTED AFTER OCTOBER 31 st, 2001. conference@amo.municom.com Emai \Amomainserver\d_amopdc\ User\Corporat\AMO Special Meetings\MMAHSouthwestemReg\AMO_MMAH_Registration Form.wpd Gwen Rideout: 1-877-426-6527 Ext. 330 REGISTRATION INQUIRIES: 4:00 p.m. Conference Concludes Best Western Lamplighter Inn 591 Wellington Road South London Buckman is a dynamic, confident and extremely lively speaker. He presents a fast and witty look at the art of communication that starts you laughing and leaves you laughing-and thinking. 2:15 p.m. Concurrent Breakout Sessions 0{> Brownfields 0{> Provincial Perspectives on Social and Affordable Housing Bill 81 Nutrient Management Act The New Municipal Act Finance Friday Novemþer 16, 2001 , \~¡t'-- ,j)'·1·/:·;····1Ä c', ,/-~\ .-' , K'\c'!,,)~ ~þ¢~ke~ \ ~.,"" .~. :.. '. ö~ ~\erT::B1l~kmqn '/ " , \. ...." ,-:-t ! '_,. t."'..-._' 7\ '" .. \ '-: ' 1 ~ .. '- .. .... -,,--.: .. .~. , \...: \ .~ ~"~'\'~_'-, - <l,,'\, \~"_~\-~' .. ,<~,"\~> , ":-=-;,'::::=- ".. c..~. .,.,-"'_"~..:..<._; --.., ,',:', ....:-:--.""-~-::':....~. '-<.:....-' ·-"'·__:<\<'<0:-_"_""<\f:'.'~.~~_é:\..r<\-" Dr. Ro'b~'r.<tBu~;n!!f~1jì~c91 ~iiGòíògist and profeŠSor~t~t~~t!Qj~e~~:of·toronto, Faculty of M~~~irjè:,:D!1/Bu.èkmJ.n is one of the leading clinicàl-riséprd(ers in ...,...:'....,.....::....... .::....:..>::.. .....:..... ....._ ....'-:'.~..L-."':-:'-\-;.;.... communications theory~_ ::..............'.. -,......".... ······\..>I"-- '" 2:00 p.m. Afternoon Break Tour Information Fair 00 0':1 1:15 p.m. Luncheon Speaker 12:15 p.m. Lunch "Foundation for Change The· Cornerstones of Strength and Stability" 10:45 a.m. Concurrent Breakout Sessions 0{> Municipal Liability 0{> Public/Private Partnerships 0{> Bill 81 Nutrient Management 0{> The New Municipal Act Smart Growth and the Provincial Policy Statement: An Update Presents 8:00 a.m. Registration and Coffee Information Fair Opens 9:00 a.m. Welcome and Introductory Remarks 9:30 a.m. Keynote Speaker Dr. Robert Buckman 10:30 a.m. Morning Break Tour Information Fair Ministry of Municipal Affairs and Housing in Partnership with The Association of Municipalities of Ontario Concurrent Breakout Sessions Liability (a.m.) .. J.. ( , >n will discuss key issues that muricipalities should consider whether negotiating a contract for servicing, entering into a pprt'nèr¡ship 61' !t1,a~~¡ng a municipally owned property. Join us as prominent experts in this field prO,vige a (!niquE; Per~p~¢tiVE;. ,'i ; / the , Public/Private Partnerships (a.m.)! Jrß. ' Learn about new and innovative municip~¡ š¢f0ce ~~liy~rY, t,hrC?~gh Public-Private Partnerships the rewards and responsibilities'of managiiÍgP3isthr~LÍgh Ontario examples. , ~ (, , / ,I .' 81 Nutrient Management Act (a.m. & p.m:) 81 proposes to establish province-wide standards for the management of nutrients in order to protect the water, environment and well being of communities in rural Ontario. Find out how your community might be affected by the new legislation. New Municipal Act (a.m. & p.m.) Municipal Act Reform is the cornerstone of a n~w"$tronger and more mature relationship between Municipalities and the Provincial Government. Thišßession wi legislative directions contained in the r!,ew "MuniciPQI1\êt" in the Fall 2001 focus on the proposals for new to' be introduced li,-:/ SmartGrowth and the Provincial Policy'$f~1:emeJÍt:'Á" Upp<;lte (a.m.) This session will provide an update of the Pro,vi.n¿jql, Policy St~tement review as well as the latest available information on the results and directió'HW the SmartGrowth initiative. A question and answer period will follow each presentation. ' ) The recent Brownfields Statute Law Amendment Act, 2001, Bill 56 proposes to remove the main barriers to Brownfields cleanup and redevelopment. This session will focus on the new legislation and assist municipal leaders to identify a range of potential finance, liability anå approval tools available to support planning and redevelopment activities involving Brownfields sites. Perspectives on Social and Affordabí~',~óusing (p.m.) In this session, Senior Ministry staff willsp~ak t~!rtné rel~t,onship between Ontario and municipalities on Social and Affordable Housihg: '/,./.. .' r·"H /'_'1 ,/ ) , / /, PClrt.icipate in a panel discussion on current finance , ! 8ð (p.m Finance (p.m.) Representatives from various Ministries wi issues facing municipalities. o ® Ontari Ministère des Transports Ministry of Transportation 659 Exeter Road London, Ontario N6E 1 L3 Tel: (519) 873-4561 September 14. 2001 Mr. Clayton Watters Manager, Engineering Services County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Thomas to Aylmer Watters Highway 3, St. Mr. Dear RE would like to update you on some of the 2001 ¡th 1 Further to our meeting on May issues we discussed. The ministry has retained URS Cole Sherman to undertake the Highway 3 Role and Function Study from Fort Erie to St. Thomas. The objective of this assignment is to develop a detailed database of trip patterns and characteristics along the Highway 3 corridor and use that data to determine and describe the current and expected future role and function of Highway 3. The study includes an Origin-Destination survey which was conducted during the month of August 2001. Within the County of Elgin there were three survey sites along Highway 3 and one on Highway 4 between Highway 3 and Highway 401. The overall study is scheduled to be completed in the spring of 2002. This study will provide the basis to conduct any future planning initiatives in the Highway 3 corridor, including between St. Thomas and Aylmer. As you noted at our meeting, there are development pressures in the vicinity of the designated corridor for the St. Thomas to Aylmer Bypass. To ensure that development does not encroach on the designated corridor you suggested a survey be conducted to identify the corridor in the field. It was further noted that the development pressures are primarily at the east end of St. Thomas and along the north side of Aylmer. Therefore the objective of protecting the corridor may be met while limiting the survey to areas such as the following: km) 1 Centennial Road to Yarmouth Centre Road (approximately 2 Rogers Road to Dingle Street (approximately 4.9 km) West End East End ./2 2001 1 o [J, E C EIV E 0 OCT 87 http://www.mto.gov.on.ca -2- The ministry's Surveys and Plans section are currently reviewing the scope of this work to determine an estimated cost. Your offer to consider sharing the cost of this survey on a 50/50 basis will certainly be considered by the ministry. Once an estimated cost has been developed, the ministry's Project Engineer, Michael Swim, will contact you and arrange to meet to discuss the scope and implications of conducting the survey. We appreciate the opportunity to continue to work with your municipality. Should you require more information or further discussion, please do not hesitate to contact Michael Swim, Project Engineer at 873-4595. Yours truly, ~~.~ Kevin Bentley, P. Eng. Head, Planning and Design Southwestern Region, London 88 Michael Swim, MTO Planning and Design Peter Godwin, MTO Surveys and Plans cc ADVISORY MEMBERS' Fédération ~gngdìennedn munitiflAlìt~S federation of C8nadìan Municipalities , ' \"" ,í.· rr~ <:(~:-1 City Solicitors, and City Engineers Please Distribute to Heads of Council, hts-of Way Contract Intervention Issue The Canadian Radio-television and Telecommunications Commission (CRTC) is seeking input on the question of under what circumstances the Commission shouid be allowed to intervene in existing municipal rights-of-way access agreements. CRTC Seeks In In January 2001, CRTC Decision 2001-23 denied the City of Vancouver the full authority to manage the use of its lands or charge telecommunications companies for occupying that land. FCM, Vancouver and four other municipalities are appealing that ruling to the Federal Court of Canada. !n May 2001 A T& T Canada applied to the CRTC to have those portions of its existing access agreement with the City of Toronto that conflict with CRTC Decision 2001-23 nullified. If successful, the AT&T application would have significant negative economic consequences for Toronto and for other municipalities that would be treated in a similar manner in the future. Moreover, CRTC freedom to nullify contracts would undermine a successful appeal of Decision 2001-23. Based on the number of parties seeking to participate in the A T& T application proceedings, the CRTC issued Public Notice CRTC 2001-99, which seeks submissions on the general question of what cirr:umstances, if any, would justify an intervention by the CRTC to alter the terms of an existing contract between a carrier and a municipality on access to municipal rights-of-way. FCM and the City of Toronto are coordinating their responses to Public Notice CTRC 2001-99. FCM encourages other municipalities to submit ietters of support for our submissions and urges municipalities considering their own submissions to coordinate their efforts with us. Our goal is to finalize the submissions by October 23, 2001 You must notify the CRTC of your intention to make a submission or submit comments via fax (819) 953-0795, or e-mail (procedure(â)crtc.ac.ca). The formal deadline for registration was October 1, but the Commission has been flexible on this in the past. Nevertheless, registration should be completed as soon as possible. A copy of Public Notice 2001-99 may be obtained from the CRTC by calling (819) 997-0313 or from htIP:/Iwww.crtc.ac.ca/archive/ENG/Notices/2001/PT2001-99.htm. please Toronto the City of FCM and municipality's submission with those of To coordinate your contact: Christian Tacit Tel: (613) 231-8333 Fax: (613) 788-2358 E-mail: christian.taci FCM: an.ca Ward Earle Tel: (416) 397-4058 Fax: (416) 397-5624 E-mail: WEarle.COR02.COTSEC3 City of Toronto .toronto.on.ca 89 cit ~g ~ \ sJ~~~ '1\~7 c;:;; ~';:'~~f? -'/~.. /'¡~;::S.~.;¡/ t....> ..._' \ \ ¡ I I / ,/ I , \ / ì / , / ( \ / ~~~~/ { I I \ \ / "...../ , Minist,e de l'Ag,icultu,e et de I' Ag,oalimentaire Minister Agriculture and Agri-Food of Ottawa, Canada K 1 A OC5 Quote: 535756,541268 Z001 OCT 4 'J Hefti-en 2.001 \!) OCT N5R 5Vl Mrs. Sandra 1. Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario Dear Mrs. Heffren: Thank you for your letters of February 15, and July 25, 2001, in which you conveyed the resolutions passed by the Council of the Corporation of Elgin, endorsing resolutions of the City of Ottawa and Town of Caledon on extending funding to Ontario's Environmental Farm Plan (EFP) program. As you know, Mr. Steve Peters, M.P.P., also forwarded copies of your letters to me for consideration. I appreciate the opportunity to address the Council's concerns and I regret the delay in this reply. Agriculture and Agri-Food Canada has beel1 a strong supporter of the commitments that Ontario fmmers established in their 1992 "Our Farm Environmental Agenda," which identified environmental farm planning as a key tool for enhancing awareness and helping fmmers decide on the best course of action to address environmental concerns on their farms. The Department has been a major contributor to supporting the establishment of EFPs in Ontario. Between 1992 and 1997, $8.76 million was contributed to the EFP under the Canada-Ontario Agricultural Green Plan and, since 1997, another $14 million has been committed to the program by the indusuy-ledAgricultural Adaptation Council, including $1.5 million that they announced in March 2001, to continue support of EFP. The Council delivers the CanAdapt Program, which is funded by Agriculture and Agri-Food Canada through the allocation for Ontario under the Canadian Adaptation and Rural Development (CARD) Fund. Farmers have been showing a sU'onger interest in the EFP, and there is no doubt that this tool plays a significant role in enhancing awareness of environmental issues and advancing the use of sustainable agricultural practices on Ontario farms. However, CARD funds, which have been the contribution source for the EFP, are not meant to provide ongoing funding to an Ontario-specific Nevertheless, the CanAdapt Program and the Agricultural Environmental Stewardship will support innovative activities that address the sector's environmental sustainability program. Initiative challenges ./2 1 9 " Canadã Page 2 Sandra 1. HeffTen Mrs As you may be aware, my provincial and territorial counterparts and I agreed in principle, during our meeting in Whitehorse, June 27-29, 2001, on a national action plan for anew agricultural policy framework that will focus on environmental protection, along with food safety and innovation. I have enclosed a copy of the communiqué from the meeting. Over the coming year, discussions among stakeholders will be carried out to establish policy and program approaches that will enhance the adoption of sound environmental practices and instruments such as the EFP on farms in Canada. writing to me on this be of assistance to you. Again, thank you for I trust this information will important matter. Yours sincerely, 92 , M.P.P Enclosure Mr. Steve Peters cc: FEDERAL-PROVINCIAL- TERRITORIAL COMMUNIQU-É .- .- .- COMMUNIQUE FEDERAL-PROVINCIAL-TERRITORIAL . MINISTERS SET OUT A VISION FOR AGRICULTURE WHITEHORSE, June 29, 2001 - Federal, provincial and territorial agriculture ministers today took a major step towards securing the long-tenn success of the sector by agreeing in principle on a national action plan to make Canada the world leader in foöd safety, innovation and environmental protection. The action plan will: · Build on Canada's reputation as a producer of safe, high-quality food, by strengthening on-fann food safety systems and securing their international recognition, and through the development of identity-preserving tracking and tracing systems throughout the food chain. · Enhance the sector's environmental perfonnance through accelerated adoption of soune¡ environmental practices on the fann. fanners' ability to manage the inherent risks of fanning through sàfety net programming. · Use science to help the sector create economic opportunities with innovative new products, and to strengthen environmental stewardship and food safety. . Improve them adapt to and helps their unique needs through programming for fanners that addresses . Renew the sector change. Ministers recognized there will always be circumstances where fanners are faced with unanticipated income declines as a result of weather, disease and other factors beyond their control. Federal and provincial governments are committed to the current review of fann safety nets, with the aim of completion by 2002. They agreed that work on the long-tenn direction, in close consultation with industry, will build on safety net funding. A federal-provincial agreement for chicken was. signed by the Ministers Thursday, providing increased economic stability and operational flexibility for stakeholders. Ministers were briefed on the progress of World Trade Organization (WTO) negotiations and agreed to a special session this fall to discuss in detail international trade and market development. They also used the meeting as an opportunity to examine the overall perfonnance of the sector and received an update on precautions against Foot and Mouth disease. Ministers agreed that work must continue on other issues such as transportation and value-added production so that the sector can realize its full potential, through diversification and growth. Primary agriculture is the foundation of Canada's $ 130-billion agri-food industry, which employs one in seven Canadians. Ministers thanked the Yukon government for organizing the conference and providing a first hand look at true north. Next year's annual meeting of federal. provincial and territorial agriculture ministers N.S. agriculture in Canada's will be held in Halifax, -30- is available at: www.agr.ca The action plan 93 ltÆ ~-~ Ontario Ministè,e de la Santé et des Soins de longue durée Ministry of Health and Long-Te,m Care Office of the Minister Bureau du ministre 1 Oe étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov.on.calhealth 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel (416) 327-4300 Fax (416)326-1571 www.gov.on.ca/health 2001 I) OCT ~~~ ~~A'I'-' ~lð/ V \/\ U . ~;dJ J;~ ~J~an McPhail Warden County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Mr. McPhail Mr. Steve Peters, MPP, recently forwarded to me the resolution passed by County Council regarding medical tuition fees and the methodology used to detennine the impact of these fees on students in the survey conducted by Dr. Roma Harris. I appreciate your having taken the time to share your concerns with Mr. Peters Regarding the methodology used by Dr. Harris in her survey, because this study was conducted by the University of Western Ontario, you may wish to address your concerns directly to Dr. Harris at the university. You may contact her at: Dr. Roma Harris, Provost and Vice-Provost (Academic) Stevenson-Lawson Building, University of Western Ontario London ON N6A 5B8 (519) 661-3109 x83109 (519) 661-3139 x83139 Phone Facsimile: Regarding your concerns about medical school tuition fees, it may interest you to know that on July 24, 2000 our government announced the Free Tuition Program (FTP). This program has two components, the reimbursement of medical undergraduate tuition fees and a location incentive fund. When combined, the funds will provide candidates with up to $40,000, or $10,000 per year, in exchange for a return-of-service commitment. Both the tuition grant and the location incentive fund are subject to personal income tax and will be paid by direct bank deposit. Candidates will be provided with the option of a lump sum payment or a deferred payment over a maximum four-year period to minimize tax implications. 2 94 ZOI-07156 (01/04) 1671-01 -2- Mr. Duncan McPhail The FTP will compensate medical students and postgraduate trainees for actual medical tuition payments, to a maximum of $10,000 annually, in exchange for a return-of-service in a community identified as underserviced for General Practitioners/Family Practitioners or specialists, or undersupplied for selected specialties in southern Ontario. Funds will be flowed retroactively to candidates upon approval of their applications The location incentive fund may provide tuition grant candidates with additional financial incentives to locate to approved communities. The amount of the location incentive will be the difference between the tuition grant paid to the applicant and a maximum of$lO,OOO per year. For example, if a candidate has received a total of $16,000 in tuition grants for four years of medical school (or $4,000 per year), $24,000 (or $6,000 per year) will be made available to the candidate through the location incentive fund. This funding will be flowed directly to the candidate once they begin their return-of-service obligation. is of assistance to you. Yours very I hope this information 9' r.: ,:) MPP c: Steve Peters, Federation of Canadian Mnnicipalities C.nuncillw: ]¡u:k Layton Toronto. Ontario Ilr~<knt l>ré!I¡dt'flt Alderman John SdunaI Calgary,. Alberta flJI"St Vite Pre.~-idem Premier viCC'.-pré,çident Maire Yves; Duch;U'wc Hull {Qltéhcd Sec('JtJd Viet President Dcu...uème vice-presiden Mayor Ann Macl.e..'\n Ne':" Glasgow. NoVõt 5cotÌi\ Third Vk~ IJresltlenr Tt<Ji.~iètnt: v¡ce-.pr6Jclent~ COUJIdUor Joam": Monaghan KitiuUI.t, llritidl CoJumbi2 Pa.Ç[ President Présiderue: Sol"tnllte Jaalcs'W:Knight Chitff.'(e<:ucil'eOfficer Chef de: la direction Fédé...tion canadienne des mnnicípalités October 9, 2001 Please Distribute to Members of Council and Senior Staff Board Meetin, to Unfair Tax Policies President's Report on FCM's September 2001 Municipal Governments Under Strain Owln! First of all, thank you for the support and encouragement you have given me since I became President of the Federation of Canadian Municipalities (FCM) last June. In the attached report, I have included key action items arising from our recent Board of Directors Meeting in Prince George, British Columbia, as well as additional information of interest to your municipality. Fiscal and tax equity among all orders of govemment quickly became the primary issue at FCM's September 2001 Board Meeting. Municipalities collect only 4.5 cents on each tax dollar, while federal and provincial governments together collect 95.5 cents. Along with federal and provincial offloading of responsibilities over the last decade, this fiscal imbalance has strained the capacity of municipal governments to deliver services. 24 rue Cbrencc Street Ottawa, Ontuio KIN 51'.3 '!:I' (613)241-5>21 I:¡;jI (613)241-744" fcdcrdt1al1@fcm,c:a Web 3iMlmtewob : www.lhn.c:l. E1.:l\nQmk a.nd Soçj¡¡ Policy Pnlirí< utl; éconnmLquc:s et sod-aiel¡ I:¡;jI (615) 244·225" þoIicy@ll:m.ca Su~t.1in;tble Conlmunities and Envirunmental !'olicy Cl)ltec[iviré,~....iable.<.·et rolitiqu~8 e!1\'honu~melltah:s I:¡;jI (613) 244-1515 C:O'U11\tlJnìtìes@fcm.Cê!. Corpuw.te De\"tlopmmt Dévdl)pp~nelU l'Otpol',uif I:¡;jI (6131241-2126 corpor.ltt:@fcm,c:a Ílm:rmuional Centre fur M1H1idpal Dwdopl1lellt Ct'nne jntel'n~\tiolla( pour Ie d¿\,cl(1ppem<:nr municipal I:¡;jI (613) 241-7117 intcr.natif)I1.,.!@f,:ln.Cá Municipal service delivery requirements are outstripping available resources. Over the last five years local government spending rose by 8.6 per cent, while federal spending rose by only 3.4 per cent, and provincial/territorial spending by 13.5 per cent. All the while, federal and provincial revenues increased by 33 and 26 per cent respectively. Yet municipal revenues increased by only 7.7 per cent. That's much less than inflation I A tax regime that prevents municipal revenues from keeping up with inflation during an economic boom is seriously flawed. We've got to get the real story out: federal and provincial tax relief has been at the expense of our communities and Canada's quality of life. If local economies are to prosper and keep generating those tax dollars, a greater share of tax revenues must be returned to municipal budgets. Keep well and take care Jack Layton President Él1om:é de mission La fi!dkatÙm t¡iJ/i/¿Ùmu' ,1..1 mu'lkipllJitfJ (FCN) ð.t la J¥!ix mni/)/'(fJ(C: deJ' gQltI,IC/'nmJl?1tJ ~mtlJk¡l'l1tn: dl!JmÍJ /901. in. Fr..M m I't'IlJðl!" utrltliQrr!1' fa quafiti de (IÙ' ddlJJ t(mtr!i 1(1 (ollrt,tf.vjtés ell fifli(frÜt1~t des .'(OUfJl!rJlCJl/ttltS. tltf171ÎriptuIX jŸrlS, {'JfiCf/.t~ (I mponrabl~', Mission Statement 1'1u FdemttfllJ øfCfIJ')ddiAt¡ M1j Uripoh'tÙ".¡ (FCM) h,ts blfcn Ýlt t/otional voú'( (Jfm1Illki{1ðJ K() ,'emmt'tlt1 dUCI! [!XJJ. FCII.! Is dtdiMttd fb improlJbtg tl1r qlldlity o.l'IiP hI ail ('(JmlflfmmfS by promoting mong. t}fr.rm~ ßJldm'flJlt/ltnblr: 1'1Junici/1ð1 gfJl'cmmcflt. t'!v 9~ (FCM) Highlights of FCM's September 2001 National Board of Directors Meeting Federation of Canadian Municipalities FCM's Federal Budget Proposals In sum, FCM is calling on the Government of Canada to increase its support to the municipal sector in order to maintain Canada's quality oflife and enhance the com- petitiveness of our communities. A greater sha,e of total tax 'evenues collected in Canada must be ,etu,ned to municipal budgets. Items FCM urges all municipal governments to lobby the Government of Canada to return a greater share of tax revenues to municipal budgets. Canada's prospe,ity, competitiveness and quality of life are at ,isk. See farly Warning: Will Canadian Cities Compete? at www.fcm.ca Action 1. Water Infrastructure: The signals are clear in every region: Canada's supplies of drinking water are at risk. FCM is calling on the federal government to c,eate a pe,manent national inf,astructu,e program. Beginning in 2002, $1 billion a year would be allocated to improving water and sewer infrastructure through grants and revolving funds. 2. We request that all municipal governments endorse FCM's fede,al budget submissions (see www.fcm.ca). Council and staff are encouraged to contact their local Members of Parliament. Municipalities are asked to support FCM in its cam· paign against U.S. softwood lumber tariffs, which are hurting communities across the country. 3- Transportation: Roads and bridges are deteriorating while road traffic is increasing. lack of alternatives, such as u,ban t,ansit, commuter rail, and cycling and pedestrian infrastructure. contributes to congestion, increases greenhouse gas emissions and undermines safety, and health in our com· munities. Within five yea's, $1 billion a year in invest- ments in multi-modal transportation systems is required. Funding could be provided th,ough a three cents/litre allocation offede,al fuel taxes, a portion of provincial/te,· ,ito,ial fuel taxes, municipal use, fees and pa,king ,est,ic- lions, and the elimination offederal taxes on fuels used in municipal transit systems. 4. Municipal Councils a,e u'ged to adopt the I<yoto Protocoi's 6 per cent emission reduction targets by 2008-2012. We also believe that the federal gov- e,nment should ratifÿ the I<yoto Protocol through the United Nations F,amewo,k Convention on Climate Change. Municipalities are asked to continue their support of FCM's demands that the Government of Canada immediately tackle the a/fordable housing crisis with a national a/fordable rental·housing program. 5· Brownfields Redevelopment: Brownflelds are contaminated vacant lands within u,ban areas 0' along t,ansportation corridors where municipal services are available. When developed, they enhance local economic activity and generate revenues for municipalities. Federal efforts should complement and st,engthen provincial brownfields ,edevelopment initia- tives. As well, federal legislation and programs are needed to reduce the financial and legal risks asso- dated with brownfields redevelopment. 6_ Municipal governments are urged to endorse FCM's position that the General Agreement on Trade in Services (GATS) not apply to "subnational govern· ments" and to support FCM's request that the Government of Canada clarify how the GATS and other international trade agreements may impact municipal powe,s. A resource centre p,oviding legal and other assistance to municipalities on t,ade matters should be established. ..12 Mission Statement The FedrmurJn ofGm/ldim¡ Muniâp.ditics (FCM) hus been the 1taJiOU4l110Ù'C (If l1m-nEdpal gwernmems tinœ 1.901. FCM is dedicated lrI impnllJing the qUf¡Jity (¡[lift in all commumtirJ by prom( ¡j1¡g J'Jrymg, tffictiv~ and acamntdblff fJumjdpal f,flvernmtfJJ. Federation of Canadian Mwtidpalities 24 Clarence Streer Ottawa, Ontario KIN SP3 p"", (613)241-7440 Web site: www..fcm.ca Telephone< (613) 241-5221 ~mail: fèderatiou@fctn.ca 97 FCM Convention Resolutions Process Improved: An improved ,esolutions process will be implemented for the 65th Annual Conference in Hamilton. There will be ample time to consider all resolutions. National Water Policy Options Team Created: An FCM National Wate, Policy Options Team has been created to give municipalities a national voice on water and related issues that have a national purview such as FCM's call for national drinking water standards. Affordable Housing: Canada's supply of affordable housing has been signifi- cantly reduced as existing units are redeveloped and private investment in new low·rental units has virtually dried up. Recent steps taken by the federal government to improve the situation must be enhanced. A th,ee-pa,t strategy comprising a flexible grants program, measures to attract new investment, and provincial/territorial shel- ter and rental assistance initiatives are needed. Up to $1.6 billion pe' year in federal funding is requi,ed. Rights-of-way: The causal costs of municípal rights·of-way, and their use and occupation by telecommunications firms are esti· mated to be worth hundreds of millions of dollars per yea, to the municipal sector. A successful outcome of FCM's court proceedings at the Federal Court of Appeal and possibly the Supreme Court of Canada would mean significant cost savings and additional revenues for all municipalities. Please contribute to FCM's Municipal Rights.of.way Defence Fund. FCM National Municipal Infrast,ucture P,ogram: The Government of Canada has set a course to make Canada the most connected country in the world. Significant investments in electronic inf,astructure are necessary to ensu,e Canada's long-term productivity, economic growth and competitiveness. Local e·government platforms are key to the successful imple- mentation of a national e·government st,ategy. Up to $200 million per year in fede,al funding for five years is needed to facilitate the migration to e·government in the sector. Electronic Quality of Life Indicators Project: FCM's Quality of life Indicators Project has international recognition as the best system monitor- ing and quantifÿing changes and comparisons of u,ban quality of life (see www.fcm.ca). received for Supreme Court Decision Has Potentially Broad Implications for Municipal Powers: FCM supported the Town of Hudson, Quebec, in its Supreme Court of Canada case against Spray tech and ChemLawn on the constitutionality of municipal regula- tion of pesticides_ The Court ruled unanimously in Hudson's favour. Municipal governments can now regu- late the use of pesticides within their jurisdictions, which affi,ms their right to pass laws to protect the health and welfare of their citizens. The implications are potentially very broad. FCM is working on a comprehensive interpre- tation of this new ruiing. Canada and the Global Community: To strengthen local leadership, management and service delivery to fight pove,ty, infectious diseases and the dete· riorating conditions in communities around the world, FCM is calling on the federal government to engage Canadian municipal governments as partners and to significantly inc,ease its current budget fo, sharing Canadian municipal expertise and knowledge with the developing world. municipa Municipal Aboriginal Relations: FCM's Centre for Municipal Abonginal Relations has secured funding to continue its important work in developing models for community development and the sharing of best practices. Task Force on the Future Role of Municipal Government: Facing complex and g,owing responsibilities with limited financial options, Canada's municipal governments are at a crossroads. FCM's National Symposium: Communities in an Urban Century, October 19-20, 2001 in Toronto, will be pivotal in helping to establish a new municipal fiscal and legislative framework to ensure the competitiveness of Canadian communities. Matters Other Northe,n, Remote and Rural Municipalities Achieve New Status at FCM: The Northern Forum now has fu AIDS in Africa: Discussions with Stephen Lewis and municipal leaders f,om across Canada have produced a proposal for Canadian municipalities to assist local gove,nments i Africa address the AIDS scourge. CI DA and UN AIDS have been approached forfunding. n status as a Ca ucus and a seat on FCM's Executive. This will make FCM even more effective at representing northern and remote com- munities. Ru,al municipaiities are also receiving increased attention as we develop improved strategies for address- ing key issues in ru,al Cànada. Rural communities also have an assured seat at the Executive table. 98 MUNICIPAL PROPERTY ASSESSMENT CORPORATION 1 1) 2001 OCT October 10, 2001 Mrs. Sandra J. Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Heffren Heffren I am in receipt of your letter of July 25, 2001 regarding the Township of Armour's resolution concerning the "Futures" service improvement initiatives recently announced by the Municipal Property Assessment Corporation (MP AC), formerly the Ontario Property Assessment Corporation. This letter is further to my letter of May 28 to all Heads of Council regarding the Customer Service Initiatives of the Municipal Property Assessment Corporation. Dear Mrs. Before addressing the specific issues raised in your letter, I would like to take this opportunity to provide some of the background for the changes that are necessary. 1998, MPAC has prided itself in providing an affordable cost to all municipalities in in possible at Ministry of Finance transition from the quality property assessments Since its the highest Ontario. MPAC was established with an annual revenue budget of $130 million, which it collects from municipalities. For the first three years of operation, we have frozen the cost we charge to municipalities at $130 million, even though the expenditures required to meet job demands have exceeded $140 million over the same period. The shortfall between revenues and expenditures has been covered by financial reserves that were negotiated between the MPAC Board and the start up costs of transition from a branch of the government to offset the initial government to a separate corporation Provincial Provincial Municipal Property Assessment Corporation Office of the President and Chief Administrative Officer 1305 Pickering Parkway, Pickering, Ontario L1V 3P2 T: 905.837.6150 F: 905.831.0040 W: www.mpac.ca 99 Mrs. Sandra J. Heffren October 10, 2001 Page 2 of 4 While the reserves were intended to manage the initial transition, it is quite clear that MP AC' s costs cannot continue to exceed its revenues for much longer. In addition, MP AC will be moving to an annual assessment cycle starting in 2003, as required by provincial legislation, responding to demands in workload from an increasing number of properties as well as changes in assessment legislation and regulation to deal with this issue in service levels, increase revenues from municipalities, or change its business processes. We recognize that a decline in services is unacceptable. Increasing the costs we charge to municipalities might be possible in the future, but not until we have looked at all opportunities to reduce costs without cutting service levels. This left the third option: a thorough examination of all our business processes to find ways to do business better and more cheaply, without sacrificing service quality. make across-the-board reductions MPAC had three options Management and staff have, together, developed solutions that allow us to address our financial requirements while maintaining the quality of service that municipalities have come to expect from MP AC. The Futures project began about 18 months ago. It consists of 16 projects, which have thoroughly examined all ofMPAC's business processes and service delivery methodologies. As part of our new undertaking we focused on ways to eliminate our current paper-bound processes and maximize the benefits of new technology. By implementing the Futures recommendations, we'll be able to cut our costs, customer service will improve, and the quality of the assessment roll will be maintained. At this point, I would like to address the issues raised in your correspondence with specific reference to the resolution adopted by the Township of Armour on June 26, 2001 and supported by your council on July 24,2001. lovment Reduction Implementation of MPAC's new organization and business processes will take 12 to 18 months to complete, and for some aspects, even longer. At that time, we estimate MPAC will need about 15 per cent fewer positions than we currently have. OPSEU's claim that 90 per cent of assessment positions will be abolished is simply untrue. Municipal Property Assessment Corporation Office of the President and Chief Administrative Officer 1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2 T: 905.837.6150 F: 905.831.0040 W: www.mpac.ca 100 Possible Em Mrs. Sandra J. Heffren October 10, 2001 Page 3 of 4 Over that same period, we expect retirements and normal attrition to equal 10 to 15 per cent. addition, we have recently negotiated a protocol with our union which ensures that no union employees will be laid off before 2003. The protocol also includes a financial incentive program to encourage voluntary exits in place of layoffs. While we may still have to declare some employees surplus, retirements, attrition and the voluntary exit program will greatly reduce the number of involuntary departures. In These steps are not the end of MP AC' s commitment to employees - both union and non-union. Far from it. We are running career planning seminars to help employees with their career choices, and making as mnchinformation available as possible to ensure that employees end up in positions that are best suited to their aspirations as well as the company's needs. Moreover, we are giving existing staff priority over any external candidates for all represented positions. As in the past, MP AC will ensure that all employees are properly trained for new positions that will arise as a result of the implementation of Futures. s NQQffice Clos!n of Futures. Based on normal business considerations and municipal restructuring, some amalgamation may occur. In fact, over the past three years, office amalgamations have already taken place. be closed as a result No regional offices will some customer relation and data processing services are needed, To achieve the efficiencies being restructured. is To upgrade our customer service capabilities, a customer interaction centre will be created that will include a state-of-the-art call centre operation. Currently, this function outsourced. To recognize the skills and talents of MP AC employees, we are in fact bringing this function back "in house" and expanding its mandate. The customer interaction centre will allow MP AC to ensure that those staffing the call centre will be highly qualified and fully capable of correctly, consistently and promptly responding to customer enquiries. Municipal staff will continue to deal directly with local office MP AC staff, and not through the customer interaction centre, unless they so choose. 1 Identical data processing functions currently performed in each local office will be streamlined to ensure errors are reduced, unnecessary hand-offs are eliminated, turnaround times are met and data is accurate and consistent. This will allow us to meet the quality service standards expected by you, of us, in the production of voters lists, assessment rolls and school support lists, for example. As with the customer interaction centre, existing MPAC staff will be employed in this initiative. 2. Municipal Property Assessment Corporation Office of the President and Chief Administrative Officer 1305 Pickering Parkway, Pickering, Ontario L1V 3P2 T: 905.837.6150 F: 905.631.0040 W: www.mpac.ca 101 Mrs. Sandra J. Reffren October 10, 2001 Page 4 of 4 be located in a location that provides as and plan to These functions will be housed in new facilities that will access to the necessary technology infrastructure and allows as many of our employees possible to fill these jobs. We are currently looking at a variety of potential locations, make a decision in the fall. leadership have MPAC and OPSEU work. Nel!otiations withDPSEU Since the announcement of the implementation of Futures, met on several occasions to discuss how best to make this MP AC and OPSEU recently negotiated a protocol covering the Included in this protocol are a no lay-off guarantee while the a voluntary exit program; and training and development As mentioned earlier, implementation of Futures Collective Agreement is in force; opportunities for affected staff. MP AC or its reorganization If you have any further questions or concerns about any aspect of process, please feel free to contact me at (905) 837-6150. Yours truly, ø¿ Robert A. Richards President and Chief Administrative Officer MP AC Board of Directors Municipal Property Assessment Corporation Office of the President and Chief Administrative Officer 1305 Pickering Parkway, Pickering. Ontario L 1V 3P2 T: 905.837.6150 F: 905.831.0040 W: www.mpac.ca Copy o¿ 1 Emerg. Health Svcs. 10/15/01 4:09 PAGE 2/5 RightFAK '0: Mark MacDonald COMPANY:County of Elgin Mlnl.try 01 H.øhh Mlnl'liI", d. I. s.m. ® Ontario and Long-Torm Car. 01 d.. 801n. d.longu. dUI60 PUblic HOIIII1I1t.nah Dlre"'lon dol. ..nt6 publlqu. 81h Floor, 87011 Yang. øtroot eroo, ,uc Yangl, g. 6t.g. Taronlo ON MZM 41<8 To,onlo ON M3M 4K5 T.lophonolT6I6phono: (418) aa7-1312 F.aalmlllrr4l60apl.ur: (41a) a31.14U OCT 15 Z001 TO: Chief Administrative Offlc:er. of Upper Tier Municipalities De.ignated Dllivlry Agents EMS Dlreotors and Manaoers Senior Field Mlnlger. Dispatch Managlr. Dear Sir/Madam: Re: Anthrax The recent death from Anthrax in Florida may have caused concem and furs in the general public. Please find attached for your Information a fact shøøt on Anthrax. If you have IIny questions, plus. contact your local medical officer of health. Your. slnC41l'lly, , Colin O. D'Cunha, MBBS, MHSc, FRCPC Director, Public Health Branch and Chlaf Medical Offlœr of Health Attachment c: Medicel OffiCl'lrø of Health Association of Municipalities of Ontario (AMO) i 7tlJD~" ¡aweD)- 1 03 7aao~¡¡to1 , } RightFAX 3/5 PAGE 4:09 o£ Elgin Emerg. Health Svcs. 10/15/01 'O:Mark MacDonald COMPANY:County ® Ontario Fact Sheet Feullle de renselgnements Mlnlltorl dIll Sin" II d.. aolno de longue dur60 Mlnlllry a' Health and Lang-Term Care October 15, 2001 Information on Anthrax Anthrax Is an acule Infectious disease caused by Ihe spore-forming bacterium Bacillus enthracis. It is primarily a disease of sheep, goats, cattle and swine. Animals shed the bacilli, and on IIxposura 10 air, the.. vegetative forms C8n form sporls which ara vary raslstant In the envlronmønlllnd may remain vll1lbl8 In conlamlnlltld 5011 for mllny yel1lrs. Anthrax clln also occur in humans wh&n they are exposed to infected enimals or tiaaue from infected animals. In humans the disease usually affects th. skin (cutaneous anthrax). 1\ may however Infect the nasal passages (inhalation anthrax) and the Intestina! tract. n Cutaneou.: Most (approximately 95%) anthrax Inlllctlons occur when the bacterium enters 8 cut or abrasion on the skin. Skin intaction begins as a raised Itchy bump resembling an Inseot bite that døvelops Into a vesicle within 1-2 days and then II painless ulœr, usually 1-3 cm In diameter, with a characteristic black necrotic centre. Lymph glands in the adjaœnt area may swell. Deaths from cutaneous anlhrax inlection occur in untreated cases. Therefore, post-exposure prophylaxis with approprlllte an~blotlca la recommended. toms Bnd m Inhll/lltlon: Inltllllsymptoms may resemble II common cold. After several days the symptoms may progmss to sevt'lre breathing problams and shack. There may be x-ray evidence 01 medl!\stln!\l widening, Poat -exposure treatment with appropriate antibiotics should be given as soon is pOlISlble. Mortality rates from Inhahltlon olenthrllX are high particularly II antibiotics am not institutl'ld soon enough. Intøstln./: This form of anthrax is rarll and morQ difficult to rQcognizQ, Qxcapt that it tends to occur In explosive food poisoning outbreaks. Symptoms include abdominal distress followed by lever, signs of septicemia, end severe diarrhea. Given the difficulty of early diagnosis, this form of anthrax can elso lead to death in a number 01 cases. Cutllnoou. anthrax Infection Is acquired by contact with the tissues 01 animals dying of the! dlseSlse, especially the wool, hides or other products made from the animal. Inhlll.tlon IInthrax Is cauSQd by thalnhalation of spores. Contaot with the anthrax sporl'ls may be through contact with Infected IInlmals or transmitted Intentionally as an agent of biological wlllfare. This may also pertain to Intestinal anthrllx. From 1 to 7 days, although Incubation periods up to 60 days are possible. Anthraxcannot be transmitted from paison to person. Articles and soil contaminated with anthrax sporas may remain infactive for decades. 04 RightFAX 4/5 PAGE 4:09 of Elgin Emerg. Health Svcs. 10/15/01 'O:Mark MacDonald COMPANY:County ·2· la, The Ontario Public Health Laboratories will assist In confirmation of suspect oultures for anthrax, as wel as consultation with physicians on suspect cases. Physicians MUST contact the Central Public Health Laborllltory PRIOR to the submission of cultures and/or specimens: o 416-235-5712 416·235-5725 416·605·3113 Medical Microbiologist: After·hours Duty Officer: Specimens should be submitted to the laboratory that normally provides your bacteriological testing, and should be handled according to unlvel'$al precautions In a blosatety cabinet In laboratories performing primary isolation and testing of specimens. Physician should contact their microbiology laboratory PRIOR to the submission of any specimens for the diagnosis or anthrax. Specimen's should be handled according to universal precautions and packaged for transport to the Central Public Hl!alth Laboratory according to thl! Transportation of Dangerous Goods regulation. the diagnosis or anthrax Include: Cutøneous: Specimens to coliect include swab samples of fluid of vesicles or ot material beneath the edge of the black scab plus three sats of blood cultures (berore admlnlstretlon of antibiotics). Appropriate specimens for Inhll/llltlon: Sputum samples and three sets of blood cultures should be obtained. Gastric aspirates or feces, may be cultured and three sets 01 blood cultures, Intollt'n.': Treatment Cuteneous: Penicillin Is the drug of choice for cutaneous anthrex and is given for 5-7 days. Tøtracycllnas, erythromycin and chloramphenicol <Ira also effectiVe. 'nha/.tlonllntestlnal: Significant numbers of Inhalation anthrax casas in which treatmant was begun after patients ware significantly symptomatic have been fatal, ragardless of treatment. In the absence of information concerning antibiotic sensitivity, treatment should be instituted etthe earliest signs of disease With Intravenous antibiotic therapy under the care of an Infectious disease specialist. Supportive therapy for shock, fluid volume deficit, and adequacy of ailWay may all be needed. ro Confirmed exposurl! to anthrax is Irl!atl!d with I!!ntibiotics and should be started within 24 hours. Traatment With ciprolloxacln, doxycycline or amoxlclllln, provides significant protection. Unless anthrax hills been confirmed In the area, It Is recommended that persons thought to have been exposed await laboratory results prior to being placed on chemoprophylaxis. Caution and physician consultation about individual risk VB, benefit should taka place if ciprofloxacln or doxycycline is being consldel9d for pregnant women, and doxycycline lor young children. Po.t· Should an exp05ura to IInthrax be confirmed, antibiotics should be continued for at least 60 days In a/l those exposed or longer if indicatsd. 05 RightFAX 5/5 PAGE Emerg. Health SVC5. 10/15/01 4:09 'O:Mark MacDonald COMPANY;County of Elgin I I I I I i I ·3· on Anthrex vaccine is not licensed in Caned a and would have to be accessed through the Special Program at Health Canada which "has a mandate to provide aCCeSS to non-marketed drugs to practitioners treating patient with serious or IIfe·threatenlng conditions when conventional therapies have failed, are unsuitable, are unavallllble or offer limited options.". Heelth Canada has advised that there Is no need to vaccinate members of the general public who have not been exposed to anthrax. If anthrax vaccine is being considered for post-exposure prophylaxis, the responsible physician should Immediately consult with the local MOH who In tum will contact tha Chiaf Madical Officer of Health of Onterlo (416- 314-5487) or his designate. Access .t If the use of IInthrax vaccine Is being conlldered, contact should first be made with the locsl medl~1 ol'ficer of health. Following that, the Chief Medical Officer of Health of Ontario Dr his designate should be contracted at (416) 314-5487 during normal office hours, Dr through the Spills Action Centre at (416) 325-3000 or 1-800-268-6060, after hours, ReDortlna Anthra)C is a reportable disease In Onterlo under th1l Health Protection and Promotion Act and must be reportad immediately to the local medlcsl officer r;¡f health bv telephone. hould be reDocte~ ~ fl Health care providers clln contact their local publiC hoalth unit for further Information. .30. Anne Matthews, (416) 327-4362 Ministry ot Health and Long·Term Care Media Inquiries: Gord Haugh, (416) 326·3985 Minister's Office 1·888·414·4774 TolI·free media line: For further public information: (416) 327-4327 or 1-800-266-1154 This fact sheet is available on our website at: http://www/gov.on.calheslth/ Ministry of Health and Long-Tarm Cara Public Health Branch Date: October 15, 2001 Q6 1 ltÆ .,Qnt¡ulo, Mlnlstère de la Santé et des SQll)s de longue durée M ~istry of Health· and Long-Term Care Bureau·du ministre 10° étage,édificet-jepburn BO,rueGrosvenor T9rontoON M7A 204 Tél (416f$27-4300 Téléc (416)326-! 571 www;göv~ol1.ca!heaJth Office 'of the-Minister 10th Floo', Hepbur~Block au Grosvenor Street Toronto ON M7A 2C.4 'rei (416) 327-4300 F.ax (416) $26-1571 wy.¡w:gov.Ò:n.ca/health 2001 18 OCT Deputy Clerk ql I ~l úl ' M'rs. Sandra J. Heffren, CountyofElgin 450 Sunset Drive St. T!1omas ON N5R5VI Heffren: Steve Peters,MPP for Elgin-Middlesex-London, has forwarded to meyoudetter of June 13, 1001; and copy ofthe County of Peterborough's resolution regarding municipal funding. of lal1cl ambulance services,. and has asked that I. respond to YOll directly. Dear Mrs. Before municipalitîes assumeci the responsibility for land ambulance services, the Associatîon of Municipalities of Ontario and the ministry establisheciajoint committee; the Land Ambulance ImplementatÎ<m SteeringCommitte(j CLAISC), to work togetl~er on outstanding issues.related)o the transfer of ambulance services.. Althol\gh the transfer is now complete, LAISC continues to work with the ministry on issues of concern to muniqipalitiessuch as response times, operationalstanciards,and funding, including the considerationofitems that are not part of the approved cost~sharing template 7530-4658 The Standards Subcommittee ofLAISChas agreed on the need for a framework for the development of municipal proposals to meetaI1dmaintainresponse time standards. To . ". . ." achieve this, LAISGis consulting with a sample of municipalities. Aworking group of ministry staffandrepresentatives from eight municipalities have' met to discuss plans for response time improvement and the development of ¡¡framework to review these plans. Several principles, assumptions and innovations were identified as aresult of these discussions.' 2 ZOI-09541 671~01 (99/06) -2- H~ffren SapdraJ Mrs WewHl continu¢tó work witÞ. LAISC and its n11.micipal and health care partners to resolve outstanding tránsition issues. The ministry .is taking the necessary action to ensure Ontario residents receive,and continue tóreceive, ambulance services tþ.at .meet estilblished govemment standards and the needs ahd requirements of patients and public safety. Yüursvery truly, /'l )~y J,ü4y ~lément inister is helpful trust thisihformation I 7530-458"8 MPP c: Steve Peters 2782-01(99/06\ Page BB2 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-> EST 16 18/18/Bl 22:22 01 Association of Municipalities of Ontario P 6191 r"""" '" l,i:'I:\ ,; 416 971 / FAX NO, . 260 THU 03:03 PM OCT-1S-0l 393 UnlVer$~Y Avenue, Su~e1701 Toron!o. ON IASG 1ES Tel: (416) 971·9856 'fax: (416) 971-6191 Am~il· lIl'rV\o1J'JArT'In mUMJI".nm r:nm Si~ rt:"',' ~;: I !I. I ". ,~'~J' \'i}J'~1 1,!,M;~'Ìl.I'¡' .<t,,," mmediate attention of the Clerk and Counci To the 01/025 Alert October 18, 2001 To Get New Municipal Act ¡ties Set Ontario MUOIclpa ntroduced Today SSllC; New Municipal Act Facts; Mlnisler Chris Hodgson introduced legislation that will give municipal governments greater authority and flcxibility to deal with local Interests as well as greater clarity around how provincial-municipal shared Int0rc~;tG are to be managed. This morning's Press Conferencc occurred at the AMO offices with President Mulvale joining the Minister. Also In atltmdanec were representatives from mLlnicipal staff associations and the business community. 998 AMO and the municipal soctorllave worked successfully to achieve a numberof improvements to the draft lenls1ation and to de¡¡1 with Bill 46, The Public Sactor Accounfabilíty Act. Somc Jjghfights.' . Minister Hodgson said lodaythat the government does not want to duplicate efforts, reinvent the wheel or create unnecessmy additional workload for I1wnicipalitles and confirmed that the Minister of Finance will rocognize the new and exisling accountability and reporting efforts undertaken by municipalities as Bill 46 moves forward. Tho Act, will forthe first time, recognize municipal governments as a responsible and accountable form of governrnen 1. There will be a consultation provision on matters affecting municipal government. The process for consult8tion and timing of notice will be part of a Memorandum of Understanding. AMO will be involved in its preparation, ~ iving it priority so that we can hav0 effective government to government discussions. The upon-ended regulatoryoverwrlle authority commonly referred to as the "notwithstanding clause" has tJeen eliminated. Natural person powers will apply to 10 spheres of jurisdiction and specific powers will be articulated for shar~}d provincial·municlpal interests. New rules ror sotting user fees and licensing as well as debt and investment and municipal share corpor,¡tions ,;re to be ønunciated, Forexample, municipalities are to have the ability to establish business corporntions in certain areas as a means to finance and deliver services or public proJects. Thore is also to bo expanded ¡r\Vcstment authority and ttlC opportunity for smaller municipalities to pool their investments. the AMO has had "taff involvernúnt In the preparation of some of the policy changes but has not had opporlunity to see the legislation that was introduced this afternoon, Our review begins tomorrow. AtI<lcflM Is AMO's News Release and President Mulvale's Statement. The Province's own News Release and rolated Bacl<groundørs can be found on Muniçom or the Ministry of Municipal Affairs and Housing wcb$;ì!c (www.lllah.gov.on,C<.I). ThI.~ ir¡f,>rm~tion is available through AMO's subscription based MUNICOM network al www.municom.com. For more inform,tllon contact (416) 071·9856: Pal Vanlni, Director of Policy and Government Relations at ex!. 316 Page 11113 CLERK-Elgin Co 6191 416 97 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-) 260 03:04 PM EST 111/18/111 22:23:118 THU OCT-18-0 02 Assooìatìon of Municipalities of Ontario P. f;...;. r--- 'fl \. / 393 UnlverGity' Ave, Suite 1701 '1'cronlo, ON. MSO 1E6 tal: (416) 911~9856' hue: (416) a71-G191 (tn'lOl1: Brrv;:.@amo,munlc.ol'n,carn Release News 01/016 NWS immediate release For Act TorOllto, Ont., TIwrsday, October 18, 2001 -AFter many starts overthe lastthree decades, municipalities are to get a new Municipal Act. The Acl is to give municipal governments greater authority and flexibility to deal with local interests in a way that makes sense to the community. The current Act, which is about 150 years old, is highly prescriptive and authorizes rnunicip81ities to act only in defined areas, in a certain way, at a certain time A rnoro permisslvo approach will allow municipalities to find creative and timely solutions to local needs. 'for a Modernized New Municipal I Province Delivers on AMO's Ca Today's rJnnouncelì1ent mezms that Ontario municlp¡,¡lilies will have a more modern governing framework -one IIwtwill help bllild a more efFective provincial-municipal relationship. "The elimination from the 1998 draft version of the Ar;t that gave the Minister authorityto OVEJrwrite any part of the Act is extrernelyimportant." said Ann Mulvale, AMO President, "Municipalities, \íke the business sector need certainty and predictability when it comes to pl8nning and carrying out their responsibilities." AMO h8$ been asking that tt10 now Act recognize mUllicipal governments and we understand thatthe legislation will do ttlis <.IS well as provide for pre-consultation on rna~ters that affect municipal governments. "We believe th;\llho legislation will go a long way to recognizing tt1e importance of the municipal order of government, the wisclom of government lo governrnen~ discussions," said Mulval0. "We are highly committed to signing, as soon ElS possiblù, a Memorandum of Understanding on how this consultation process would work. We believe Minister Hodgsoll hQS seen the benefits of Dn open, consult<.ltive process in the development of this new Icgislatiorl and we are extremely plc<.1sed the Minister is going to continue that consultative involvement in the preparation of ~he regulations 10 implement parts of tl1e new Act." Municipal government is an accountable order of government and many municipalities already undertake nurnerous activities to solidt input from and keep their communities informed of priorities, local poiicy issues and budget matters. We expect th;Jt the accountability measures that are in this new Municipal Actwill allow Minister Flal1ertyto say that municipalities meet the intent of the BroadorPublic Sector Accountability Act, Bill 46. We believe Minister Flaherlyshares our concerns about tho potential confusion and duplication between the new Municipal Act as it has beon developed over recent months and Bill 46 which was introduced in May. "We believe this legislation will improve provincial-municipal relations," said Mulvale. "We serve a common taxpayer. It does not make sense to them that legislation clouds responsibility and accountability. This Act :;;tJo\lld go a long way in clearly setting out howwe hé1ndle shared provincial-municipal interests and providing the autonomy necessary to deal with entirely municipal community interests." AMO will be reviewing the legislation tabled today and will work with the Minister and the business community to ellsure that its technical components can be properly implemented in municipal day-to-day operations. 30 Relations For more i,.,forMation, contact: Pat Vz>nini, AMO Director of Policy and Governmen (416) 971-9856 exl 316 Page 884 1 519 b33 7bbl CLERH-Elgin Co FAX NO, 416 97 6191 18/18/81 22:24:83 EST ASSOCIATIon OF?-> OCT-IS-01 THU 03:05 PM 260 03 P Remarks by: Ann Mulvalc Prosidellt, Association of Ontario Thursday, October 18, 2001 AMO Offices Press Conference Announcing Introduction of a new Municipal Act Deliver GDod Morning, Thank you for coming and welcome to the AMO offices. I expect most of you were at the AMO mmual conference where the Minister indicated his desire to get on with a new Municipal Act. He is a man of his word, one who has worked hard with his cabinet colleagues and today the municipalsectorwill see the ClJlmination of three decades of calling for a new Act. Whiie previous governments have started the exercise, including the current government, history is being made today as legislation is finally tabled, Forthe municipal orderof government, this is truly an historic day. Fromtllc beginning, this government worked in earnest to develop a new Act and released a draft in 1998. Th¡lI draft contained some of the concepts that I understand am included in torJey's legislation, concepts such as natural person powers and spheres ofjurisdic;tion. The 1998 draft also contained many provisions that were still very prescriptive and it established an open-ended provincial rf)gulatory system that municipalities saw as destabilizing the provincial-municipal relationship. This overwrite authorítywhich AMO characterizes as a notwithstanding c!Huse was counter productive. We advocated for a relationship based on mutual trlJ~t and respect, and consulting in ¡¡dvance of provincial action that could impact Municipalítícs. I am assured by the Minister that the notwithstanding clause has been (Jliminated and that today's Bill does articulate what are areas of pure local interest versus those of sharfCd interests between the provincial and municipal governments. We look forward to reviewing the legislation with an eye to its operational ability. ~'Hntold there will be a numberortangiblc benefits to municipal governments. For example, municipalities are to have the abilityto establish business corporations in certain areas as a means (0 finance and deliver services or public projects, Another example is expanding tho Investment authority-this certainly makes sense as getting a better return on tc¡x dollars means added revenue. And providing an investment pooling opportunityforsmaner municipalities is similarly advantageous. I arn particularly pleased that the Act, for the first time, will recognize municipal governments as a responsibk¡ ¡¡nd accountable form of government. This and the consultation provision in the Act ¡¡long with the Memorandum of Understanding will be effective mechanisms for government to government discussions on provincial policy development that affects municipal government. AMO will give that Memorandum top priority so that we can sign it as soon as possible. Municipalities of Page 885 04 p, 1 519 633 7661 CLERK-Elgin Co FAX N~ 418 97 8191 18/18/81 22:24:51 EST ASSOCIATIOn OF?-> OCT-18-01 THU 03:05 PM 280 I want to thank Minister Hodgson forworking with us to improve the 1998 draft Act. His leadership and commitment hes been unwavering. The Minister's experience as a former municipai poliliciall i~5 serving him and AMO well- exploring interests, and building consensus to reach workable solLltions is vital to effective policy. The Minister and his staff have ensured that a\l the voices, not only the municipal voices, butthose ofthe Ontario Chamber of Commerce, the Canadian Federation of Independent Business, the Toronto Board ofTrade, the Restaurant and Motel Association, the banking industry, the development and building industry, among others, have had input to tl1e work that was done on userfees.licensing, debt and investment and municipal shaw corporations. We trustthatthe legislative drafters caplurect those policy solutions appropriately in the legislation. also want to thank the many municipal and staff associations who helped advocate our interests - many of them me with us today, truly empowering partnerships. There are many pastAMO Prcsiclents who worked hard to get us here today. Terry Mundell was President when AI Leach, then Minister of Municipal Affairs called together the committee of AMO members, I was one of them, to commence tho review. In particular, I want to thank Michael Power, my predecessor. He was instrumental in getting all thme parties - the province, municipalities and the business community to sit together and talk out our concerns and to try to move a new Act forward. Based on the government's Now Dimensions publication, I have confidence that mostofthe munícipal sector's desired improvements will be appropriately refiected in the legislation. AMO looks forward and is ready to review the Act. · ~ ST. THOMAS-ELGIN GENERAL HOSPITAL POUNDATION 200110 11 Warden Duncan J. McPhail County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Warden McPhail: Thank you for the opportunity to update Council on September 23 regarding the pending capital project and fund raising campaign. Dr. Stan Hagerman, Campaign Chairman, Don Page, President - STEGH Foundation and I, greatly appreciated the questions and comments directed to us. Please extend to all of Council and staff, our sincere thanks. We are very encouraged by the expressions of support to both our short and long term needs. One of those short term needs is to build a team of Campaign Cabinet and other volunteers who will undertake the mission of raising the financial support from across Elgin County. During the meeting, we presented Council with the findings from our Feasibility Study which showed that while there is very strong community support for the campaign, new volunteer leaders must be recruited to undertake the fund raising. Many experienced and exceptional fund raisers, clearly are fatigued. We asked Council for assistance in directing us to the names of 'new' leaders from across Elgin County for this mission and provided a handout (see attached) to assist in this regard. Mayor VanBrenk's comments indicated that he presented this need previously. Again, this, and the thoughtful consideration Council members stated they would give to our request, are greatly appreciated. Our Campaign Cabinet is now anxious to receive input directly from Mayors on volunteer prospects. Tlús will greatly assist in completing this important aspect in planning for a successful public campaign. Once again, please extend our appreciation to County Council for the past and anticipated future support to our community hospital and the people that we serve. ð«x- í , (J..,vv ) Tom McKenney Executive Director attachments 189 Elm S(,eet, P.O. Box 2007, S1. Thomas, Ontario N5P 3W2 Tel.: (519) 631-2030 exl. 2246 Fax: (519) 631-8372 Registered Charitable No. 89081 6846 RROO01 CAMPAIGN ORGANIZATION DIVISIONS & CHAIRS/CO-CHAIRS REOUIRED: Corporate/Business/Foundations Gifts ProfessionaIlPersonal Gifts Municipalities & Community Groups Gifts Hospital Family Gifts Dr. Robert Jones (Co-Chair) Special Events & Public Awareness Committee Sharon Little - Chair Within each of the first three gift divisions above, Committees should be formed as needed in the east, west and central sections of Elgin, to facilitate meetings and planning for prospect identification and evaluation followed by cultivation of donors and solicitation of gifts. Mayors' Committee - this was a recommendation from the Feasibility Study to 'tap' into the knowledge of these leaders to help primarily with recruiting campaign leaders and volunteers. SUMMARY RESPONSIBILITIES: (meetings of Campaign Cabinet will typically be twice per month) - establish policy and strategies with will guide the campaign; provide direction on unusual matters - to enlist, unitY and encourage campaign leaders and volunteers assist in prospect identification and evaluation and give support to or directly cultivate and solicit prospect Division Chairs, Co Chairs, Vice Chairs: (Division Chairs/Co-Chairs will be on Cabinet) - recruit division team members (volunteers) and participate/facilitate meetings - facilitate communications and team member effectiveness - assist division volunteers adhere to campaign methodologies and time-lines - tracking progress of results to goals for team and members, encouragement solving and problem Cabinet: Volunteers: prospect identification and evaluation (some may choose just to participate in this only) cultivation of prospective donors (some may choose to cultivate and solicit only) - solicitation and follow-up with prospects - stewardship/recognition requirements Please return to: Dr. Stan Hagerman, Campaign Chairman STEGH Foundation 189 Elm Street S1. Thomas, Ontario N5P 3W2 Tel: 631-2030 ext. 2247 or Fax: 631-8372 T ownNillage/ Area of residence Name VOLUNTEER PROSPECTS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 2001 1650 1850 1550 1700 4050 3s5õ 2750 2300 2200 1700 1300 2000 1999 1650 1900 1550 1650 4200 3200 2600 2300 2200 1550 1200 1998 1996 BY THE COUNTY 1995 1994 mo 2450 :¡ :¡ 550 850 1993 7800 300 350 700 700 300 750 850 400 1055 1850 2050 2500 1300 1000 750 260 200 150 250 200 200 400 900 900 700 750 650 1100 1300 1300 1300 800 800 1400 1500 2200 2300 2250 3300 450 5500 7500 10000 9200 300 350 6800 9300 11850 8200 1992 2õsb 2150 150 1300 3050 1500 1500 850 850 850 5500 5500 7450 7400 1991 ANNUAL AVERA STATION LOCATION 050201 EAST OF ROAD 103 202 WEST OF WEST LORNE LIMITS 203 EAST OF CN-CP TRACKS 206 WEST OF ROAD 15 050351 WEST OF HIGHWAY 4 352 EAST OF SHEDDEN 353 EAST OF IONA 354 EAST OF WALLACETOWN 355 EAST OF EAGLE 366 EAST OF NEW GLASGOW 357 EAST OF KENT TOWN LINE ROAD 2' 3 050451 NORTH OF PORT STANLEY 0452 NORTH OF 0453 NORTH OF 0454 SOUTH OF UNION ROAD45 TALBOTVILLE 4 250 150 100 200 250 200 260 250 650 800 400 750 800 400 2150 2150 2500 1400 1000 800 200 100 100 200 250 150 450 850 850 800 1050 1450 1200 1600 1400 1300 800 800 1400 1550 2300 2500 2150 2600 400 200 250 700 700 150 200 500 500 050602 SOUTH OF WALKERS BRIDGE 503 NORTH OF ROAD 2 050601 602 5 03 050701 SOUTH OF ROAD '6 702 NORTH OF ROAD 6 703 BOTHWELL BRIDGE EAST OF ROAD 7 WEST OF ROAD 1 6 7 400 1650 2050 2600 1350 950 600 200 100 100 150 200 200 1850 900 750 700 750 1250 1100 1300 1100 400 600 750 700 1300 1900 2450 2550 2150 2650 400 2100 2350 2000 2600 300 1200 650 2250 1300 850 350 150 100 50 150 150 200 450 750 650 700 750 1050 900 1100 950 1000 750 800 1300 1450 2600 2600 2200 2600 350 050802 SOUTH OF ROAD 16 NORTH OF ROAD 16 804 NORTH OF ROAD 3 805 SOUTH OF ROAD 13 806 SOUTH OF ROAD 2 808 NORTH OF HIGHWAY 401 809 SOUTH OF ROAD 9 811 SOUTH OF WILLEYS BRIDGE 8 050901 EAST OF ROAD 103 904 WEST OF ROAD 76 905 EAST OF ' 908 WEST OF 9 ,~OAD 76 ROAD 8 909 EAST OF ROAD 8 910 WEST OF ROAD 14 750 EAST OF FORD PLANT GATE EAST OF DUTTON LIMITS WEST OF ROAD 14 051101 051301 1303 õ514õT NORTH OF ROAD 16 1402 SOUTH OF ROAD 3 1403 NORTH OF ROAD 3 1406 SOUTH OF HIGHWAY 401 1407 NORTH OF HIGHWAY 401 1409 NORTH OF ROAD 9 0515011S0UTH OF ROAD 2 11 13 4 051601 EAST OF ROAD 8 1603 WEST OF ROAD 14 1604 EAST OF ROAD 14 1605 WEST OF FINGAL LIMITS 1606 EAST OF FINGAL LIMITS 1607 WEST OF ROAD 45 1608 EAST OF ROAD 45 1609 TOP OF FINGAL HILL 051701 lEAST OF SOUTHWOLD STATION 15 16 17 Page 2 2001 4õ0 200 450 250 2šõ 1200 2000 60'0 250 1999 350 1šõ 300 200 600 1050 1990 1996 1995 3õo 2õõ 400 200 200 1050 1994 1993 1992 20'0 100 250 100 350 600 COUNTY 1991 STAiION LOCATION 051603 WEST OF ROAD 119 1604 EAST OF ROAD 14 1606 WEST OF ROAD 20 SOUTH 1607 EAST OF ROAD 119 1806 WEST OF TOWNLlNE (NO PAVEMENT) 1610 WEST OF ROAD 4 IL Y TRAFFIC C R:OAD 18 1900 2500 3100 3400 2100 3100 3400 3450 2500 051951 NORTH OF PORT BURWELL 1952 NORTH OF ROAD 45 1953 SOUTH OF STRAFFORDVILLE 1954 SOUTH OF COUNTY LINE 19 400 1000 1000 1600 1400 400 400 500 250 1650 1000 1400 1600 1600 1400 1250 1800 1100 1650 1600 1450 1300 3450 1200 500 250 650 250 2100 2200 1050 1400 2600 3500 4600 1700 1650 1400 1000 1000 350 800 600 650 6200 10000 11500 11600 2300 1600 1300 1050 750 350 1600 1900 3500 5000 12200 12800 2700 1500 1600 100 100 500 1 3100 3650 5100 2000 2050 1400 650 1050 800 550 650 2700 900 1450 2700 3400 5550 1950 1600 1350 1000 1150 1200 600 850 6300 1300 2200 2250 3200 7000 9600 10450 10350 6700 9500 10150 10100 3000 1350 7500 10000 11000 10700 3300 1550 1800 1300 950 1000 250 1600 650 500 1 2600 3550 4950 1500 1850 1450 1100 1000 1000 600 850 1 7450 0350 1300 11800 3000 1600 :¡ :¡ :¡ :¡ :¡ 1300 650 1000 1500 1500 1200 1050 400 150 1650 900 1450 2500 3450 4700 052002 NORTH OF BRIDGE 2003 NORTH OF WARREN STREET 2005 SOUTH OF FIN~ AL L Mil 2006 NORTH OF F ¡i 2007 SOUTH OF ~ ;¡ 2008 NORTH OF ~ .¡ 2009 SOUTH OF ~ :' 2010 NORTH OF ~ ;; 2011 NORTH OH 052101 I NEAR WAR~ ',' ·S FINGAL LIMITS 20 SHEDDEN LIMITS SHEDDEN LIMITS HIGHWAY 401 HIGHWAY 401 ROAD 16 7200 10150 10950 10900 3000 1 l' 2050 3650 4600 12400 12300 2100 400 1750 1150 9200 9000 400 1500 1550 1200 950 250 750 1000 3250 4350 7650 7750 400 700 1750 1650 1250 1000 1000 1000 600 650 7200 11600 12750 12800 2600 1400 1350 1400 1000 1300 250 052201 NORTH OF ROAD 24 2202 SOUTH OF ROAD 27 2203 NORTH OF ROAD 27 2204 SOUTH OF ROAD 45 2205 NORTH OF ROAD 45 052301 JOSEPH STREET HILL 2302 SOUTH OF ROAD 24 2303 SOUTH OF ROAD 4 21 22 23 052401 EAST OF ROAD 23 2402 WEST OF ROAD 22 2403 EAST OF ROAD 22 2405 WEST OF ROAD 36 2407 TOP OF PORT BRUCE HILL 24 052502 NORTH OF ROAD 26 2503 SOUTH OF ROAD 52 2504 NORTH OF ROAD 52 2505 SOUTH OF COUNTY LINE 25 0526011 EAST OF ROAD 25 052701 EAST OF UNION LIMITS 2702 WEST OF ROAD 22 2703 EAST OF ROAD 22 2704 WEST OF SPARTA LIMITS 2705 WEST OF ROAD 4 2706 SOUTH OF MEEKS BRIDGE 26 27 600 1000 3000 3950 9100 6600 3000 4150 8500 8150 1350 1200 1250 950 052801 NORTH OF ROAD 45 2603 SOUTH OF ROAD 56 2604 NORTH OF ROAD 56 2605 SOUTH OF HIGHWAY 3 26 7500 7300 1300 3100 2700 1350 1200 150 600 053002 NORTH OF ROAD 52 3005 NORTH OF CONCESSION XI 0531011S0UTH OF ROAD 52 053201 EAST OF ROAD 73 3202 SOUTH OF POLICE COLLEGE 3204 SOUTH OF ROAD 52 30 31 32 Page 3. ROAD STATION LOCATION 1991 1992 1993 1994 1995 1996 1998 1999 2000 2001 34 053402 WEST OF BELMONT LIMITS 1700 1850 1600 1900 1600 35 053501 NORTH OF ROAD 45 900 1200 1200 3503 SOUTH OF HIGHWAY 3 1450 1900 1800 3504 NORTH OF HIGHWAY 3 450 500 1100 3505 SOUTH OF ROAD 52 300 500 800 36 053601 NORTH OF ROAD 24 500 550 650 700 550 3602 SOUTH OF SPARTA LIMITS 750 700 750 900 700 3603 NORTH OF SPARTA LIMITS 1300 1350 1300 1500 1300 3604 SOUTH OF ROAD 45 1450 1550 1300 1600 1400 3605 NORTH OF ROAD 45 1050 1000 1300 1500 1200 3606 SOUTH OF HIGHWAY 3 1250 1150 1450 1700 1700 37 053701 NEAR KETTLE CREEK BRIDGE 300 350 350 550 650 3702 WEST OF ROAD 73 200 200 300 550 600 3703 EAST OF ROAD 73 350 350 400 800 900 3704 WEST OF AVON LIMITS 350 300 400 700 800 3705 EAST OF AVON LIMITS 350 650 750 900 1200 38 053801 EAST OF HIGHWAY 3 1350 1500 1800 2000 3802 EAST OF RICHMOND HILL 1350 1500 1900 2100 3803 WEST OF STRAFFORDVILLE LIMITS 1250 1400 1760 1900 3804 EAST OF STRAFFORDVILLE LIMITS 1150 1300 1500 1400 3805 WEST OF ROAD 55 950 1050 1300 1300 39 053902 SOUTH OF ROAD 42 950 900 1600 750 40 054001 NORTH OF ROAD 42 550 600 700 600 4002 SOUTH OF ROAD 45 EAST 700 1000 900 800 4004 SOUTH OF ROAD 45 WEST 2100 2250 2400 2400 4006 SOUTH OF HIGHWAY 3 1850 2250 2200 2000 4007 NORTH OF HIGHWAY 3 1150 1150 1250 1000 4009 SOUTH OF SPRINGFIELD LIMITS 1050 1050 1200 1100 41 054101 WEST OF MAIN STREET VIENNA 350 300 700 750 42 054201 EAST OF ROAD 73 1150 1250 1450 1200 4202 WEST OF ROAD 40 950 1100 1250 1100 4203 EAST OF ROAD 40 1150 1350 1450 1200 4204 WEST OF ROAD 43 1100 1100 1400 1200 4205 EAST OF ROAD 43 1100 1150 1400 1200 4207 NORTH OF ROAD 39 1350 1300 1700 1300 4208 WEST OF PORT BURWELL BRIDGE 2250 2150 2300 1700 4209 EAST OF PORT BURWELL LIMITS 700 850 1000 600 4210 WEST OF ROAD 55 450 600 750 550 43 054301 NORTH OF ROAD 42 200 200 300 300 4302 SOUTH OF ROAD 45 450 600 650 650 4303 NORTH OF CALTON LIMITS 450 550 550 620 4304 SOUTH OF RICHMOND LIMITS 250 250 300 300 44 054402 WEST OF HIGHWAY 3 400 450 550 550 4403 EAST OF HIGHWAY 3 400 400 500 620 4404 WEST OF ROAD 19 500 450 600 750 45 054501 SOUTH OF ROAD 16 950 1100 1000 1000 4502 WEST OF ROAD 4 1650 1700 1400 1400 1300 4503 EAST OF ROAD 4 2150 2600 2200 2600 4504 WEST OF ROAD 22 2100 2850 2400 4505 EAST OF ROAD 22 2400 2600 2400 2800 4508 WEST OF ROAD 36 2000 2350 2000 2300 4509 EAST OF ROAD 36 2150 2300 2400 2700 4510 WEST OF ROAD 35 2250 2500 4511 EAST OF ROAD 35 2300 3000 2600 4512 ]WEST OF ROAD 73 2350 3000 2600 TV KEN BY THE C DAILY TRAFFIC C COUNTY OF ELGIN NNUAL E DAILY T Page 4. 2001 2000 230'0 2100 2000 1500 1500 1400 1450 1300 ~999 1998 2550 2300 1750 1450 1450 1400 1550 450 1996 1995 1994 1993 1992 1ãõ0 1550 1400 1050 1050 1050 1050 850 550 COUNTY 1991 TS TAKEN BY STATION LOCATION 4513 EAST OF ROAD 73 4514 WEST OF ROAD 40 4515 EAST OF ROAD 40 4516 WEST OF ROAD 43 4517 EAST OF ROAD 43 4518 WEST OF ROAD 19 4519 EAST OF ROAD 19 4620 WEST OF ROAD 55 4521 NORTH OF ROAD 1 ROAD 45 750 500 100 600 600 650 1200 1100 1800 1800 1200 1250 750 450 550 550 450 600 600 700 1000 700 500 250 300 350 350 100 1400 500 600 1000 1100 1600 1600 1150 1100 300 450 700 1150 800 1100 1150 1550 1550 1200 1150 300 250 300 250 200 250 3šõ 800 750 950 400 450 950 950 1600 1600 1200 1250 350 300 250 250 200 200 300 900 1150 600 800 400 400 700 100 1250 1200 900 900 350 300 300 350 350 250 350 650 1150 6 054601 NORTH OF HIGHWÃY 3 4603 SOUTH OF TOWNLlNE 4604 NORTH OF ROAD 38 4605 SOUTH OF HIGHWAY 3 46 054701 NORTH OF ROAD 48 4702 SOUTH OF AVON LIMITS 054801 EAST OF ROAD 73 4804 WEST OF ROAD 47 4805 EAST OF ROAD 47 4806 WEST OF ROAD 54 4808 WEST OF ROAD 25 4809 EAST OF ROAD 25 4810 WEST OF ROAD 30 4811 EAST OF ROAD 30 4813 WEST OF ROAD 74 4814 EAST OF ROAD 74 4815 WEST OF ROAD 73 47 48 1000 1250 2400 2400 2300 2300 1900 2550 2300 1150 1850 1900 10M l' 2 2 2 l' 2 2 0549021 SOUTH OF ROAD 48 0550021 SOUTH OF ROAD 19 49 50 51 52 3900 550 900 2200 1500 1450 2300 2200 1100 800 4300 2700 1300 1000 150 350 400 400 3750 2000 1050 1550 5800 2400 2600 2600 2500 2700 1150 900 3950 2450 1150 "W 500 650 800 16õõ 1450 1050 1050 2100 2100 2100 600 900 1700 1600 1050 1050 2100 2100 2150 0551021WEST OF ROAD 4 055201 WEST OF ROAD 25 5202 EAST OF ROAD 25 5203 WEST OF ROAD 31 5204 EAST OF ROAD 31 5205 WEST OF ROAD 30 5206 EAST OF ROAD 30 5207 WEST OF ROAD 74 5208 EAST OF ROAD 74 5209 WEST OF ROAD 73 5210 EAST OF ROAD 73 1800 1750 1800 1500 1600 1650 5212 WEST OF SPRINGFIELD LIMITS 5213 EAST OF SPRINGFIELD LIMITS 5214 WEST OF COUNTY LINE 800 800 3400 2300 1200 700 500 3300 2500 850 055301 ELM STREET NEAR BRIDGE 5302 BEECH STREET NEAR CO-OP 055401 53 54 150 SOUTH OF ROAD 48 NORTH OF ROAD 52 200 400 350 400 100 250 250 300 00 250 200 250 055501 NORTH OF ROAD 42 5502 SOUTH OF ROAD 45 5503 NORTH OF ROAD 45 5504 SOUTH OF ROAD 38 055601 lEAST OF CITY LIMITS 55 4200 1600 800 1500 4050 700 300 100 3600 900 250 1300 3700 800 250 1050 5602 EAST OF ROAD 28 5603 WEST OF ROAD 36 055701 lEAST OF ROAD 4 56 57 Page 5. 1991 - --,g92 1993 - 1994 1995 1996 1998 1999 2000 2001 500 700 400 750 1200 1000 1850 2400 2000 3100 5450 5000 5400 7850 7900 5400 6950 5900 3000 5150 4500 E BEEa 3450~ 3400 5400 5500 ~ 1550 1550 1400 3200 3600 3200 1750 2250 2000 1750 1500 1400 450 650 650 550 1100 1050 1150 1050 1500 1800 2000 1700 2900 3200 3350 2800 2550 2750 3200 2850 1450 2000 1950 1800 1150 1550 1400 1500 1050 1350 1350 1300 ~ 650 500 500 750 1000 900 800 ~ 700 500 600 350 600 350 450 ;¡ - _ 100 100 250 250 300 - - 100 100 60 - - 50 - - 50 100 100 200 - - 300 150 150 - - 100 100 100 100 100 150 - - 850 1-850- 700 "50- 100 I- STATION õs73õ1 7302 7303 7304 AYLMER SOUTH LIMITS 7305 AYLMER NORTH LIMITS LcYCATIOfl @WATERSTREET NORTH OF ROAD 24 NORTH OF ROAD 42 ,Y TRAFFIC C ROAD' 73 7306 SOUTH OF ROAD 52 7307 SOUTH OF COUNTY LINE 051301 SOUTH OF 1302 NORTH OF 1303 SOUTH OF 1304 NORTH OF 1305 NORTH OF 1307 SOUTH OF 1309 SOUTH OF 1311 SOUTH OF WARDSVILLE BRIDGE 051401 "402 051901 NORTH OF HIGHWAY 3 1903 NORTH OF ROAD 18 05TL07 FLEMING CREEK BRIDGE TL 16 LINGS BRIDGE TL23 FULTON BRIDGE RODNEY LIMITS ROAD 9 ROAD 6 EAST OF KENT COUNTY LINE WEST OF RODNEY LIMITS 057601 NORTH OF ROAD 3 7602 NORTH OF WEST LORNE 7603 NORTH OF HIGHWAY 401 7604 SOUTH OF COUNTY LINE 057401 NORTH OF HIGHWAY 3 7402 SOUTH OF BELMONT ROAD 3 ROAD 3 ROAD 2 ROAD 2 74 103 TIL 104 119 76 TL26 JAMESTOWN BRIDGE TL27 GILLETS BRIDGE TL30 MCGINNIS BRIDGE TL31 HARKNESS BRIDGE TL42 DINGLE STREET BRIDGE TL46 VIENNA BRIDGE ". COUNTY OF ELGIN ROAD$UPERVISORS MEETING THURSDAY, SEPTEMBER 6, 2001 - COUNTY ADMINISTRATION BUILDING ATTENDANCE Present: í(/.I,W/Þ"/Þ"/I/A"/#/A"/A'/AIVI/I/I/A'/'/I/I/4W1!~'/Ø'/I/I/'/I/'/I/#'/A"/A'/.Ii'I/I/I/I/I/Ií'AVAlVA'/I/Þ"/I/I/I/I/I/I/I/" I Bob Bartlett Municipality of Bayham ¡ ~ Joe Livingstone Municipality of Central Elgin ! I Mike Hull Municipality of Dutton/Dunwich ¡ i Scott Wooley Township of Southwold I ! Rick Jackson Municipality of West Elgin ! ¡ Clayton Watters County of Elgin ¡ ~/'/I/Þ"/"'/4"/I/'/I/"'/A"/I/""/'!""/I/I/A"/_/.../...../.-.v/""/A"/I/'/""/""/,oV/U/A7,#/...../_I/I/.../A'YA/I/.../Q/...../I/I/..../H/,.s>'/Ø;iIV/Q/M 1 Absent: ~'?n/ø'/.u.:'~/H/...v/N"/..../.N/..v/N/4'/Ø/I/.<i'7-"/#/,¡p;;.rr/I._/.ø.'!ð?.,y/.../..F/d,I"""/.V/..../..,/K/g/..../..w..y4l!>'/."";Jf'/.q/.or/...'/A'/.<W_...../..../.R'/P/~ Fred Wilson Town of Aylmer í ; Lloyd Perrin Municipality of Central Elgin ¡ fí Dave Hartley Township of Malahide ~ <r,;,·'/NX.Yh"~"/.r/h'/d,Ui"/...../..v/...../.r/Ø/A'/I/N/.u/. ,..H/....../~W,.../......_/...../Ø/...../.oT/..../...../...../....../.v/...../.ør'....../.../.u'/k/"/,oX<l(4../.'T/.Y,ä7/#/K/.:iJ CALL TO ORDER 2 at 1:45 p.m. to order the meeting Clayton Watters called Bayham and approved and REY/EW MA Y 3. 2001 MINUTES Road Maintenance Clayton Watters noted that he had not received a response from Southwold and Aylmer with regard to this matter. Bob Bartlett indicated that this matter had been discussed at that a letter would be forwarded to the County. Co unci (a) 3 from DuttonlDunwich Speed Zones Clayton Watters noted that he had not received a written regarding proposed speed zones. Mike Hull indicated that the DuttonlDunwich Council discussed the matter and wished speed limits to remain as is. Clayton indicated that DuttonlDunwich would have to state this in writing. response (a) rationalize MAINTENANCE ISSUES Clayton Watters indicated that in the future the County would make written requests to the municipalities with regard to maintenance issues that were not considered under the normal maintenance criteria. This would give the municipalities written information to keep on file if a dispute should arise over the responsibility of a particular maintenance request. This would also give the Superintendents information to present to their overspending that may occur. Page to Counci 3 of 1 4 COUNTY OF ELGIN ROAD SUPERVISORS MEETING THURSDAY, SEPTEMBER 6, 2001 - COUNTY ADMINISTRATION BUILDING WINTER SEMINAR Clayton Watters inquired if the Municipalities were interested in holding a winter maintenance seminar in the fall. 5 Joe Livingstone indicated that Central Elgin had a number of new employees and the seminar would be of benefit. Everyone indicated that they were interested in having their employees attend, as it was beneficial to both the municipalities and the County. Rick Jackson indicated that he would be willing to participate again this year as a teacher but would prefer that a letter be sent to West Elgin Council requesting his participation. Rick indicated that his portion of the seminar could be shortened to cover all the main points and still include a written test allowing for another topic to be covered. Clayton indicated that the Seminar could also include a review of Chain Saw procedures and safety. Clayton indicated that training is valuable to the municipalities, as they would have documentation that employees have been trained and tested in the event of a lawsuit. tentative date for the seminar would be Thursday, November 1st A UPCOMING WINTER CONTROL SEASON Clayton inquired if the municipalities grouped together to obtain salt prices. Bob Bartlett indicated that they joined with Central Elgin's tender. Mike Hull indicated that Canadian Salt honoured the price given to Central Elgin. 6 Bob Bartlett inquired if the County had made a decision regarding 24-hour service. Clayton Watters indicated that the County's policy of no winter control between the hours of 1 :00 a.m. and 4:00 a.m. was still in effect. Clayton noted that a report would be presented to Council. Rick Jackson indicated that West Elgin had operated a 24-hour winter control service last season and it was a great benefit, reducing overtime and allowing for earlier clearing of the roadways. Bob Bartlett indicated that he was considering 24-hour winter control operations this coming winter. control winter OTHER BUSINESS Maintenance Checks Clayton Watters indicated that the County was in the process of performing Maintenance checks and once completed a letter would be forwarded to the municipalities regarding maintenance issues. Clayton noted that he observed a number of tree limbs hanging over number of dead trees this year. Page 2 of signs and a larger 3 (a) 7 COUNTY OF ELGIN ROAD SUPERVISORS MEETING THURSDAY, SEPTEMBER 6, 2001 - COUNTY ADMINISTRA nON BUILDING (b) Shoulder Gravel Bob Bartlett indicated that Road #46 required shoulder gravel from Highway #3 north to Corinth. Mike Hull indicated that Road #14 in lona could use shoulder gravel in the near future. Rick Jackson indicated that Road #2 west of the railway tracks could use shoulder gravel also. Scott Wooley indicated that Road #45 from Road #3 to Road #16 required shoulder gravel. 8. NEXT MEETING The next reaular scheduled meetina will be Wednesda October 10. 2001 at 1 :30 m. at the County Administration Building. Page 3 of 3