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April 22, 2002 Agenda ORDERS OF THE DA Y FOR MONDA Y. APRIL 22, 2002 AT 9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meetings held on March 26, April 4 and 9, 2002 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:30 a.m. Marilyn Fleck, with update on New Elgin Manor Project 1-3 - Contract for Architectural Services (ATTACHED) 4-7 - Elgin Manor Building Project Progress Report (ATTACHED) 10:15 a.m. Don Timmins, Heath Lambert Benefits Consulting Inc. re: Employee Benefits (see separate enclosure) and report on page 39) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statementsllnquiries by Members 2) Notice of Motion 3) Matters of Urgency In-Camera Items - see separate agenda Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By-Laws ADJQURNMENT 5th 8"40 6th 7th 41-53 54-75 8th 9th 10th 11th 12th 76-81 13th 14th LUNCH WILL BE PROVIDED , REPORT TO ELGIN COUNTY COUNCIL SUBJECT: Contract for Architectural Services DATE: April 1, 2002 Backqround/lntroduction Mekinda Snyder Partnership, Architects and Planners were engaged by Elgin County for professional services for the projects of the redevelopment of the Bobier Convalescent Home and Elgin Manor. This contract was implemented in 1995. As Council is aware, the Elgin Manor project did not move forward for several years due to changing funding formulas with the Ministry of Health and Long Term Care. Discussion During a review of Insurance requirements for the Ministry, it was determined thatthere was not a signed copy of a contract between the County of Elgin and Mekinda Snyder Partnership for the specific project of Elgin Manor. . . . Recommendation THAT the Warden and Chief Administrative Officer are authorized to sign the Agreement Form with Mekinda Snyder Partnership for professional services at 6% of the construction costs plus reimbursable expenses, and that the necessary documents are prepared. Respectfully submitted Approved for submission ~ (J;du Marilyn Fleck Consultant M~Q Chief Administrative Officer 1 Mekinda Snyder Partnership _'.:..:...:IIIII.;~:.I.·.II'.:a:.._ I n cor p 0 rat e d March 20, 2002 920 Yonge Street, Suite 700 Toronto, Ontario, M4W 3(7 t:416-966'5444 1:416-966-4443 County of Elgin 39232 Fingal Line St. Thomas, Ontario N5P 3S5 Attention: Marilyn Fleck By Courier Re: Elgin Manor, St.Thomas, Ontario - Project # 9409 Dear Marilyn, This will confirm that this firm carries the following errors and omissions insurance: $2,000,000 per incident 2 incidents per project 2 projects per year Aggregate: $8,000,000 If you require a certificate for these coverages, we can provide one on a day's notice. In addition to this policy of insurance, the engineering consultants contracted to us carry a total of $3,000,000 in errors and omissions insurance for which they have provided certificates to us. We trust that this is the information you require. Sincerely, MEKINDA SNYDER PARTNE HIP INCORPORATED, ARCIDTECTS & PLANNERS r~ per: Paul Becker Principals Mel Mekinda, B.k, BLl. B.Arch, OM, HRA/C DougSnyder,B.H,s.Arch,OAA,HRAIC Associates Kamal Gokarn,B.Ar{h,OAA,I1RAIC Sang-Man Youn, I1.Arth.,OAA,I1RAIC 2 .. ..;~ ,,,",, COpy ~ Mekinda Snyder Partnership ."':''':''':1.''__111.'1111.:1:''. I n ~ 0 r p 0 rat e d 920 Yonge Street, Suite 700 Toronto, Ontario, M4W 30 1:416·966·5444 f: 416·966 ·4443 June 7, 2000 County of Elgin Homes and Senior Services R.R.#1, 39232 Fingal Line St. Thomas, Ontario N5P 3S5 Attention: Marilyn Fleck, Director Re: Contract - New Elgin Manor -.-" Dear Marilyn: As requested by Mark McDonald, we have prepared a contract for the project and I am now sending you two copies. Please note that we have modified clause 5.5.2 by raising the standard form figure of $250,000 for the Architect's liability to $1,000,000. If you have no questions or comments, could you please arrange to have it executed and forwarded to us for execution. Sincerely, MEKlNDA SNYDER P AR'INERSHIP INCORPORA1ED, ARCHITECTS AND PLANNERs ~~ per: Mel Mekinda B.Sc.,B.E.S.,B.Arch.,OAA,MRAIC ~ Principals Mell1ekinda. B.k,8.EJ.,8.J.rch,DAA,HRAIC DougSnyder,B.fJ..B.Arch,OAA,J1RAIC Associates Kamal Gokarn, B.Arrn,OAA,tfRA/C Sang·tianYoun,lurch..OAA,HRA/C 3 REPORT TO ELGIN COUNTY COUNCIL FROM: ELGIN MANOR BUILDING COMMITTEE SUBJECT: PROGRESS REPORT DATE: March 15, 2002 Structure Construction The progress on the new facility is progressing well, although we have experienced a four week delay due to delivery of precast concrete for the centre area of the Home. In order to keep the project moving in a timely fashion, the Architects and Contractor have implemented a plan to commence construction in the wings. As you may have seen, the firewalls have been erected on the east wings and work will continue for both the two east wings then the west wing. It is anticipated that the delivery of the precast will occur on or about the 28th of March. The crews will retum to the original construction plan to concentrate on the centre core area. There have been some changes in the location of some of the equipment. For example, the generator was formerly located to the rear of the building and it is now planned to be housed in a separate garage type building to the rear of the property for sound attenuation. The sprinkler room has been enlarged to provide needed accessibility [basement area). This change necessitated the electrical room to be re-Iocated to the front of the building. The foundations are complete as well as waterproofing. The backfilling continues on the site. On March 14th the basement floor was being installed. The site servicing is approximately 60% complete with the recent addition of additional drains to the catch basins. A Building Automation System has been included in the specifications. The addition of such a system will enhance the productivity of the equipment and allow for computerization of the mechanical features. The system will reduce the annual energy and labour costs with a payback between three and five years. 4 REPORT TO ELGIN COUNTY COUNCIL FROM: ELGIN MANOR BUILDING COMMITTEE SUBJECT: PROGRESS REPORT - page two The Committee has engaged the services of a Building Commissioning Consultant whose role will be to ensure the equipment does operate as per the specifications. The Consultant will be involved in the construction phase, post construction system performance testing, compilation of operational manuals, training of operations staff, and seasonal performance testing. Interior Finishes Activities A trial of soft vinyl flooring that imitates carpeting has been completed at the existing Elgin Manor, and the feedback from staff and residents has not been overwhelmingly positive. The flooring in the high traffic areas will be sheet goods or vinyl tiles. We experience much success in the flooring at Terrace Lodge and Bobier Villa for maintenance and we believe it to be the most cost effective. Beds and mattresses were brought to the Home for residents to try during the summer and fall of 2001. The feedback from the residents and from staff on the operational features are noted and we are continuing the research to ensure the equipment is appropriate, and of course Canadian made. During the next few months. we will be trialing types of seating - chairs, sofas, and tables. The residents will be looking at the comfort the ease of transferring in and out. We will be considering the durability of the product to ensure maintenance and cleaning is not adversely affected. During the next few months, the selection of wood finishes, fabrics, and other soft finishes will begin. To date, the Contractor has been issued payment for approximately 11% of the total construction budget of $1 0,064,340. Respectfully submitted Approved for Submission On behalf of the Building Committee !Ju,;1'r'~ ~~ Marilyn D. Fleck, Mark G. aid Consultant for the Elgin Manor Building Project Chief Administrative Officer 5 Cost of Project Approval Waterline Sewage Treatment Plant Land Purchase Dillon Engineering Cumming, Cockburn Engineering Legal, Survey, Soil Test, Etc. Construction (HIRA) Net of GST Architects Fees @ 6% Net of GST Furniture Allowance Equipment Allowance Contingency Total Budget Cost Elgin Manor Redevelopment Project up to and including April 9/02 Breakdown of Costs Total Budget Approval 454,000.00 568,000.00 148,000,00 20,000.00 20,000.00 50,000.00 10,366,270.00 605,000.00 800,000.00 300,000.00 205,680.00 12,300,000.00 Original Estimate 650,000.00 Basement 586,950.00 Reconciliation $ 13,536,950.00 $ 13,536,950.00 6 Costs of Project to Date: HIRA General Contractors Mekinda Snyder Partnership Southwold Sani Tech Ernst Hoffsuemmer Cumming & Cockburn Limited Robinson Farm Drainage Anne Moore & Associates Dillon Consulting Limited Koolen Electric Conskil Construction Inc. Summa Engineering Limited Oscar Temple & Sons Ambrose Plumbing City of St Thomas - PUC Custom Stainless Works Inc. Marilyn Fleck Ontario Water Products Emcad Hennessey Bowsher Gibson Amec Earth & Environmental Trow Consulting Houghton & Company Ernst Hoffsuemmer Spriet & Associates London Free Press Daily Commercial News SI. Thomas Times Gerth Excavating VanPelt's Southwold - Site Plan Bank of Montreal Revenue Applied to Project: Bonus Received: CCAC Prov of Ontario 94-97 Reconciliation Province of Ontario Bed Licences sold STP = Sewage Treatment Plant Elgin Manor Redevelopment Project Up to and including April 9/02 Waterline Land purchase STP/Lighting & Hydro Supply Refrigeration Supply STP/Steel Building/Sump Pump Cut off and Cap Water STPlBackflow & Meter installed Reimbursed for Header Tile 7 1,097,405.00 531,126.26 454,000.00 267,598.18 151,415.53 40,506.06 36,462,07 28,651.00 25,710.40 15,283.00 9,313.00 8,470.00 8,394.00 6,303.61 6,066.15 5,947.00 5,461.00 4,359.93 4,007.60 3,905.68 3,605.00 2,909.76 2,415.35 2,328.00 2,008.50 1,045.00 899.81 190.00 155.00 82.00 50.00 8.11 150,000.00 586,975.00 200,903.00 1,050,000.00 2,726,082.00 1,987,878.00 OTTAWA TORONTO VANCOUVER WINNIPEG CALGARY Heath Lambert Benefits Consulting Ine./Experts eonseils en avantages soeiaux ine April, 2002 DRAFT Transfer from Schedule 1 to Schedule 2 A Final Report! THE CORPORATION OF THE COUNTY OF ELGIN BOBIER VILLAI ELGIN MANORI TERRACE LODGE WORKERS' COMPENSATION Telephone: 416-620-0779 Toll Free: 1-877-HEATH-TO 1·877-432-8486 Fax: 416-620-9416 www,heathlambert.ea 305 -191 The West Mall Toronto, ON M9C 5K8 ~ b I Benefits Consulting U Heath Lam ert Experts conseils en avantages sociaux J l J ] ] ] ] ] ] J ] J J J ] ] ] ] l Bobier Villa, Elgin Manor and Terrace Lodge, Homes for the Aged Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, Page 1 DEFINITIONS SCHEDULE 1: the collective liability pool in which most employers are required to participate under the Workplace Safety and Insurance Act. Employers are grouped into rate groups, and are assessed on a pooled basis. There are about 200,000 em- ployers in Schedule 1. SCHEDULE 2: a list of "industries", the employers in which are individually liable to pay compensation to, and medical aid on behalf of, their injured employees, Those "industries", as defined in a.Reg. 175/98, are municipalities, public utilities and other municipal commissions or boards (but excluding hospital boards), public library boards, school boards, railways, federally regulated telephone companies, telegraph, navigational shipping, and railway express companies, trans-border bridge authori- ties, the provincial govemment, and airlines that provide regularly scheduled international passenger service. With the ex- ception of the airlines, this list has not changed since it was created in 1913. There are nearly 1,000 employers in Schedule 2. A Schedule 2 employer may request placement in Schedule I; in fact, most municipalities did so many years ago. DEPARTURE FEE: a lump sum payment that must be made by the employer at the time of its transfer. It is a calculated share of the unfunded liability as of the effective date of exiting Schedule 1. It is calculated on the basis of the employer's con- tributions to Schedule I (and thus its "contribution" to the underfunding) over the years, and bears no relationship whatever to its claims experience. Until recently this was known as a Special Assessment. NEER: the New Experimental Experience Rating Plan that, interestingly, is neither new nor experimental. Introduced in 1986, NEER provides partial rebates to Schedule I employers with better-than-average claims records, and surcharges those whose records leave something to be desired. The entry of various rate groups was phased; most municipal homes for the aged entered in January, 1992, and the rest of the municipal sector entered with the final phase in January, 1995. Adjusting premi- ums after the fact, it is a retrospective experience rating plan. MAP: the Merit-Adjusted Premium Plan, the new, "simplified financial incentives programme for small employers", those whose annual premiums (three-year average) are between $1,000 and $25,000. Introduced in 1998, it adjusts premium rates based on the employer's claims record over the preceding three years. Thus, unlike NEER, it is a prospective experience rating plan, THE CONSULTANT Heath Lambert Benefits Consulting is a fIml of employee benefits consultants with offices in Toronto, Ottawa, Vancouver, Calgary and Winnipeg. It was formed at the beginning of 1998 by the merger of CANADIAN ACTUARIAL AND CONSULTING GROUP and The Shasta Consulting Group of Vancouver. CANADIAN ACTUARIAL AND CONSULTING GROUP was founded in 1979, and is recognized in the public sector as the consultant to the OSBEB group benefits plan for school boards, Donald G. (Don) Timmins is a Senior Consultant, engaged in the workers' compensation project. He is a graduate of McMaster University (BA '66) and Queen's University at Kingston (M.Ed. '76), He joined the company in 1992 following his early retirement from the position of Superintendent of Finance (Chief Financial Officer), The Metropolitan Toronto School Board. ations. ] J ] OJ ] J J ] J J J J J J J INTRODUCTION · By letter dated December 17, 1997, The Corporation of the County of Elgin informed the Workplace Safety and Insurance Board of its wish to assess the merits of leaving Schedule 1 and being added to Schedule 2, with effect from January J. 1, 1998, as permitted by Sec. 74 of the Workplace Safety and Insurance Act. It retained Heath Lambert Benefits Consulting · to assist in assessing and, if appropriate, in implementing such a move. , Heath Lambert agreed to prepare a cost benefit study (projected costs under Schedule 2 contrasted with those under Schedule 1), ]. identiJYing the options available to the County, the recommended process to follow and the associated costs, and including an · evaluation of third party alternatives, and supplementary options such as the payroll tax reductions available. '.. The fee for the project is $10,000. It was paid during 1998 at the time of the transfer of most of the County's oper- J Ü ] Bobi~r Villa, Elgin Manor and Terrace Lodge, Homes for the Aged Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, Page 2 80.9% 36.6% or $1,692,121 322.947 $1.369.174 $ 619.174 Net Cost, Schedule I with NEER Total Cost, Schedule 2 Difference ("hindsight savings") Even without insurance or Schedule 1 II Schedule 2 I I I Net/Gross IB Past Future Admin. Premiums NEER Awards SIEF Costs Fees Insurance Total $ 104209 $ 21735 $ 125944 1992 $ 112253 $ 11 102 $ 62 322 $26942 $ (250 000) $ (37381) 112874 (1970) 110904 1993 24222 2420 3866 30 508 129 646 26228 155874 1994 65 536 49895 33 287 21579 (250 000) (79 703) 175144 (9335) 165 809 1995 24553 14983 4501 6390 50 427 180 202 (19830) 160372 1996 3176 1083 618 4877 247062 (24 689) 222 373 1997 18482 7000 3697 29179 240419 56 754 297173 1998 109 924 54155 172 628 65 624 (250 000) 152331 237292 (4884) 232468 1999 27718 8150 19518 10523 65 909 206215 15049 221 264 2000 29 946 16380 43422 17052 106800 $ 1 633 063 $ 59 058 $ 1 692 121 Total $ 415 810 $154 665 $ 346 181 $156 291 $ (750 000) $ 322 947 EXPERIENCE RATING The Homes entered the New Experimental Experieuce Rating Plan (NEER) on January I, 1992. The following table, a "what-if' analysis, a) demonstrates the rebates and surcharges that have accrued to the County, and b) compares the results with the projected fmancial impact of the accidents that occurred during each of those years if the Homes had been Schedule 2 employers. Schedule 2 is the ultimate in experience rating. Note that individual NEER costs change over time. I Years II Premiums I Claims Paid I Loss Ratio I 1958/1992 $ 609 189 $ 521 699 85.64% 1993 112 874 162 688 144.13% 1994 129 646 64819 50.00% 1995 175144 253 658 144.83% 1996 180 202 13 907 7.72% 1997 247 062 94 153 38.11% 1998 240419 100938 41.98% 1999 237292 93 270 39.31% 2000 206215 109 192 52.90% 2001 27 845 45 337 162.82% Totals $2165888 $1 459 661 67.39% HISTORICAL DATA The record suggests that the County became a Schedule I employer on January I, 1958. We have obtained ITom the Workplace Safety and Insurance Board, and ITom the County, the following infonnation in respect of the Terrace's cash flow history in Schedule I: Bobier Villa, Elgin Manor and Terrace LOdge, Homes for the Aged Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, Page 3 Class H II EIgm II ~ Liabilities, December 31, 1997 1..-1 $1136000000 B I Assets, December 31,1997 I 11¡I¡1 742687000 C I Unfunded Liability (A-B) 1__1 $ 393313 000 II " D I Premiwns to 1997 II $1454 117 I! $3 114992000 I, .::~ E Proportional Share (Dl ~D2) .04668% F Departnre Fee (CxE) $183598.51 The departure fee is a calcnlated share of the pooled unfunded liabilities of Class H, "Government and Related Ser- vices", at the effective date of transfer (January 1. 1998). Our calculation is provided herein. THE DEPARTURE FEE With effect ITom January I, 2001, the Board's Policy was amended to classify a municipal home for the aged as a Schedule 2 employer. Taking advantage of that amendment, the Homes were transferred to Schedule 2 with effect ITom March 1,2001 -- "without prejudice" to the County's original application. To achieve the transfer the County paid a provisional de- parture fee of $115,826,63. A subsequent recalculation, based on the Board's 2000 year-end financial data, adjusted the de- parture fee to $83,751.20; arefundof$32,075.43 (27..7.%) is due to the County, In November the Workplace Safety and Insurance Appeals Tribunal released its Decision in the first eight Appeals-- not including the County of Elgin, effectively instructing the Board to make the transfers retroactive to the dates applied for originally. A Board official has agreed to handle all of the applications as if they had been decided by the Tribunal. Accord- ingly the County will have the opportunity to change the effective date of transfer from March 1,2001 to January I, 1998 -- tlllrty-eight months of retroactivity, What are the ramifications? The departure fee (theu knowu as a special assessmeut) will be significantly larger than that paid during February, 2001; the unfunded liability has been paid down significantly during recent years. The County will have to pick up the costs -- and any future liabilities -- of all claims that occurred between January I, 1998 and February 28,'2001. And all NEER rebates and surcharges for those years will be reversed. In return, the County will recover all Schedule I premi- wns paid for coverage commencing on January I, 1998. Note that a retroactive transfer is not mandatory. Council may elect to decline the opportunity. THE SEQUENCE OF EVENTS The County's application for transfer to Schedule 2 is dated December 17, 1997. At that time the Workplace Safety and Insurance Board refused to permit the transfer of the Homes for the Aged; that decision was appealed. The rest of the County's operations were transferred to Schedule 2 with effect ITom January I, 1998, on payment of a departure fee of $124,798. "01 ~ " " II ~j ] ] J J ] ] ] J ] ] ] ] ] ] ] ] ] ] ] Bobier Villa, Elgin Manor and Terrace Lodge, Homes for the Aged Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, page 4 Schedule 2 is the ultimate in experience rating. When the Homes became Schedule 2 employers, the County became totally responsible for the costs of its employees' workers' compensation c1aitns. To protect it ftom the costs of a catastrophic accident, and anticipating a favourable outcome in the appeal process, the County purchased insurance cover with effect ftom March 16, 2000. Accordingly, if a catastrophic c1aitn arose ftom an accident between March 16,2000 and February 28, 2001, it will be covered. There are two types of coverage, When combined appropriately, they offer the Schedule 2 employer excellent pro- tection against serious losses. The flfst product is "excess of loss" or stop-loss insurance, known more cOlTectly as Excess Indemnity. The insurer will cover all of the costs of an individual workers' compensation claim (or of two or more claims arising fÌom a single accident) that ex- ceed $250,000 (the self-insured retention or deductible). The insurer's liability under this policy is limited to $15,000,000 per accident. The second product is Occupational Accident insurance. This is not the traditional AD&D insurance that employers offer within their employee benefit plans. Rather, this product is a form of "accidental death and disablement" insurance. The owner of the policy, and the beneficiary thereunder, is the County. The insurer will pay the principal sum if the County is ex- posed to a work-related death or permanent disability (50% in the case of a pennanent partial disabilily). This insurance protection is in place in the principal amount of $250,000. Note that, although the Excess Indemnity will pay on the basis of the costs of a c1aitn or claims as adjudicated by the Board, the Occupational Accident insurance will not. Payment under the former will be triggered by the cost of a c1ai.tn or c1aitns, while payment under the latter will be triggered by the event -- the death or disability. The Occupational Accident in- surance will pay in full even if the cost of benefits falls short of the principal sum. (See page 6 for examples.) Heath Lambert is pleased to offer these insurance products at competitive cost. At this time the carrier of Excess Indemnity is American Re-Insurance Company (a member of the Munich Re Group, the world's largest reinsurance consortium). The carrier of Occupational Accident insurance is Chubb Insurance Company of Canada. Be assured that we continue to ex- plore the insurance and reinsurance markets, and that we will always offer the best products available at the most favourable cost. INSURANCE Bobier Villa, Elgin Manor _and Terrace Lodge, Homes for the Aged - Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, Page 5 It is recommended that The Corporation ofthe County of Elgin seize the opportunity to transfer its Homes for the Aged ITom Schedule 1 to Schedule 2 for the period January 1, 1998 to February 28,2001. RECOMMENDATIONS A decision to transfer the County's Homes for the Aged to Schedule 2 for the period January 1, 1998 to February 28,2001 will yield a significant fmancia1 net benefit for the County. The net benefit is projected above at $431,326. We suggest strongly that a significant portion of the net benefit be contributed to a reserve fund to protect the County against fluctuating claims costs in the future, IN SUMMARY * This line (Claims) excludes costs of pre-transfer injuries, not chargeable in Schedule 2, However, it does not iuì!lude future costs of any post-1997 claims that may remaiu opeu. . . In projecting the WSIB administrative fees, we have used the annual rates in effect in the years in which payments were made; we understand that the Board will do the same. Annual administrative fee rates were: 1998 @ 19.49%, 1999 and 2000 @ 19%, and 2001 @ 31.54%, The ratefor2002 is 29.19%, Debits I Credits Departure Fee $183 599 Provisional Departure Fee, Paid February 2001 $115827 Schedule 1 Premiums Paid (1998/2001) 711 771 NEER Reversals (1998/2000) 68 866 Claims, 199801 to 2001 02 * 230 753 WSIB Administrative Fees 50 786 Consultant Fee paid Totals $896 464 Less Debits 465 138 Excess, Credits over Debits $431 326 The following table illustrates the projected financial impact of a retroactive transfer of the Homes to Schedule 2. THE FINANCIAL IMPLICATIONS 'O''¡¡·· " .\ ~ .~ J J J J J ] ] ] .J .J ] ] .J J J J ] l J I J Bobier Villa, Elgin Manor and Terrace Lodge, Homes for the Aged Workers' Compensation Transfer from Schedule 1 to Schedule 2 Final Report: April, 2002, Page 6 I J ill this case it has been assumed that two employees have been injured seriously in a single accident, and have re- ceived wage replacement benefits for some time. Rehabilitation and medical costs would be significant additions. Eventually, likely up to six years after the accident, and based on assessments of pennanent total disability, pension benefits would be awarded, and the Board might request a Section 90 deposit to cover the "present value" of that award. Because the Occupational Accident insurance policy provides for an assessment of pennanent disability twelve months after the accident, the insurance proceeds would not be received until after that assessment has taken place. Accordingly, the County would have to finance the costs of benefits during that one-year period. If the Excess illdenmity insurer has been notified properly of the existence of a potential claim, the County would re- ceive prompt reimbursement of claims costs awarded in excess of the self-insured retention (deductible). $1,750,000 500.000 $1,250,000 1.250.000 $_Njl Example 3 Wage Replacement Benefits, Medical and Rehabilitation, and Pension Award Proceeds of the Occupational Accident insurance (2 @ $250,000) Sub-total Proceeds of the Excess illdemnity ($1,750,000 - $500,000) Net Cost to the County In this case it has been assumed that an employee has been injured seriously on the job, and has received wage re- placement benefits for some time. Rehabilitation and medical costs would be significant additions. Eventually, likely up to six years after the accident, and based on an assessment of pennanent total disability, pension benefits would be awarded, and the Board would request a Section 90 deposit to cover the "present value" of that award. Example 2 Wage Replacement Benefits, Medical and Rehabilitation, and Pension Award Proceeds of the Occupational Accident insurance Sub-total Proceeds of the Excess Indemnity ($750,000 - $250,000) Net. Cost to the County $750,000 250.000 $500,000 500.000 $_Ni! ill this case it has been assumed that an employee has been killed on the job; consequently no wage replacement bene- fits would be awarded. Likely the insurance proceeds would be received prior to the Board's request for payment of a Section 90 deposit to cover the survivor benefits, $ 90,000 250.000 $(160,000) Example 1 Survivor Benefits awarded as the result of a death Proceeds of the Occupational Accident insurance Net Cost to the County The following are examples of how, as a Schedule 2 employer, the County would handle the costs of a significant ac- cident -- a death or a pennanent disability arising ftom a workplace accident. APPENDIX (Q) Heath Lambert Bene:6t~ Consulting Ine MUNICIPALITIES Transferred to Schedule 2 The Corporation orthe Township ortbe Archipelago The Corporation of the Municipality of Arran-EldersIie The Corporation orthe Town of Bancroft The Corporation or the Township of Caradoc La corporation du village de Casselman The Corporation orthe Township of Centre Wellington The Corporation of the Municipality of Chatham-Kent La corpo'ration· de la cité de Clarence-Rockland The Corporation ortbe Town of Cobourg The Corporation of the City of Cornwall The Corporation of the Town of Deep River The Corporation or the Township of Delhi The Corporation or the County ofDufferin The Corporation or the Town of Dundas The Corporation orthe County of Elgin The Corporation of the Town ofFlamborough The Corporation of the Township ofGlanbrook The Corporation of the County of Grey The Corporation of the Town ofGrimsby The Corporation of Hal dim and County The Corporation of the Town of Hal dim and The Corporation of the Town of Halton Hills The Corporation of the Township of Hamilton The Corporation of the County of Hastings The Corporation of the Township of Havelock-Belmont-Methuen The Corporation of the City of Kawartha Lakes The Corporation of the Municipality of Kincardine The Corporation of the City of Kingston (Kingston Transit) The Corporation of the City of Kitchener The Corporation of the Township of Lake of Bays The Corporation of the County of Lennox and Addington The Corporation of the Town of Lindsay The Corporation of Loyalist Township The Corporation of the County of Middlesex The Corporation of the Town of Minto The Corporation of the City ofNanticoke La corporation de la municipalité de La Nation The Corporation of the Town of New Tecumseth The Corporation of Norfolk County The Corporation of the County of Northumberland The Corporation of the Township of North Dundas The Corporation of the Township of North Glengarry The Corporation orthe Township of North Stormont The Corporation of the Municipality of Northern Bruce Peninsula PUBLIC HEALTH UNITS Transferred to Schedule 2 The Eastern Ontario Health Unit The Hastings and Prince Edward Counties Health Unit The Kent-Chatham Health Unit The Kingston, Frontenac and Lennox and Addington Health Unit The Oxford County Board of Health Considering Schedule 2 The Corporation or the Municipality of Chatham-Kent The Frontenac Management Board The Corporation of the United Counties of Leeds and Grenville The Corporation orthe County of Lennox and Addington considering Schedule 2 The Corporation of the Municipality of Brockton La corporation de la ville de Hawkesbury The Corporation of the Town of Ingersoll The Corporation ofthe Township of Lan ark Highlands The Corporation ofthe United Counties of Leeds and Grenville The Corporation of the Town of Prescott La corporation de la municipalité de Russell The Corporation of the Town of Smiths Falls MUNICIPALITIES TranSferred to Schedule 2 The Corporation of the City ofOrillia The Corporation of the City of Owen Sound The Corporation of the County of Oxford The Corporation of the Town of Pelham The Corporation of the City of Pembroke The Corporation of the City of Pickering .' The Corporation of the City of Port Colborne La corporation des comtés unis de Prescott et Russell The Corporation of the Township of Ramara The Corporation of the County of Renfrew The Corporation of the Town of Renfrew The Corporation of the Town of Shelburne The Corporation of the Town of Simcoe The Corporation of the Municipality of South Bruce The Corporation of the Town of South Bruce Peninsula The Corporation of the Township of South Dundas The Corporation of the Township of South Glengarry The Corporation of the Township of South Stormont The Corporation of the United Counties of Stormont, Dundas and Glengarry The Corporation oftbe Town ofStrathroy The Corporation of the Township of Tiny The Corporation of the County of Victoria The Corporation of the County of Wellington The Corporation of the Town ofWhitchnrch-Stouffville MUNICIPAL HOMES FOR THE ACED Transferred to Schedule 2 The Corporation of the County of Dufferin The Corporation of the County of Elgin The Corporation of the County of Grey The Corporation of the County of Hastings The Corporation of the City of Kawartha Lakes The Corporation of the County of Middlesex The Corporation oftbe County of Northumberland The Corporation of the County of Oxford La corporation des comtés unis de Prescott et Russell The Corporation of the County of Renfrew The Corporation oftbe County of Wellington St. Lawrence Lodge, Brockville PUBLIC LIBRARIES Transferred to Schedule 2 Chatham-Kent Public Library Bibliothèque pUblique de la cité de Clarence-Rockland Deep River Public Library Elgin County Library Grimsby Public Library Haldimand Public Library Kawartha Lakes Public Library Lennox and Addington County Library Lindsay Public Library Middlesex County Library Nanticoke Public Library Service du bibliothèque de La Nation Norfolk Public Library Orillia Public Library Owen Sound and North Grey Union Public Library Pelham Public Library Pembroke Public Library Port Colborne Public Library Renfrew Public Library Stormont, Dundas and Glengarry County Library Victoria County Library Wellington County Library Whitchurcb-Stouffville Public Library Client List L...c L...c L.J L...c [----.J ( 1 L.J LJ L.J L.J L.J L.J L.J L.J L-J L.J L.J L.J L.J L--J SELF-INSURINC WORKERS' COMPENSATION (Q) Heath Lambert Benefits Consulting Inc. SCHOOL BOARDS Transferred to Schedule 2 The Brant County Board of Education The Bruce County Board of Education The Bruce-Grey County Roman Catholic Separate School Board The Carleton Board of Education The Dufferin County Board of Education The Durham Board of Education The Durham Region Roman Catholic Separate School Board The Elgin County Board of Education The Elgin County Roman Catholic Separate School Board The Espanola Board of Education The Essex County Board of Education The Essex County Roman Catholic Separate School Board The Grey County Board of Education The Haldimand Board of Education The Haliburton County Board of Education The Halton Board of Education The Halton Roman Catholic Separate School Board The Hamilton-Wentworth Catholic District School Board The Hastings County Board of Education The Huron County Board of Education The Huron-Perth County Roman Catholic Separate School Board The Kenora Board of Education The Kent County Board of Education The Kent County Roman Catholic Separate School Board The Lakehead District Roman Catholic Separate School Board The Lambton County Board of Education The Lambton County Roman Catholic Separate School Board The Lanark-Leeds and Grenville County Roman Catholic Separate School Board The Leeds and Grenville County Board of Education The Lennox and Addington County Board of Education The Lincoln County Board of Education The London and Middlesex County Roman Catholic Separate School Board The Metropolitan Separate School Board The Muskoka Board of Education The Niagara South Board of Education The Norfolk Board of Education The North Shore Board of Education The Northumberland and Clarington Board of Education Le Conseil scolaire de langue française d'Ottawa-Carleton The Oxford County Board of Education The Peterborough County Board of Education The Peterborough-Victoria-Northumberland and Clarington Roman Catholic Separate School Board considering Schedule 2 Canadore College of Applied Arts and Technology COLLEGES OF APPLIED ARTS AND TECHNOLOGY Transferred to Schedule 2 Collège Boréal d'arts appIiqués et de technologic Cambrian College of Applied Arts and Technology Confederation College of Applied Arts and Technology Fanshawe College of Applied Arts and Technology Georgian College of Applied Arts and Technology Humber College of Applied Arts and Technology Lambton College of Applied Arts and Technology Loyalist College of Applied Arts and Technology Mohawk College of Applied Arts and Technology Niagara College of Applied Arts and Technology Northern College of Applied Arts and Technology Seneca College of Applied Arts and Technology Sir Sandford Fleming College of Applied Arts and Technology SCHOOL BOARDS Transferred to Schedule 2 The Prescott and Russell County Board of Education The Prince Edward County Board of Education The Renfrew County Roman Catholic Separate School Board The Stormont, Dundas and Glengarry County Board of Education The Sudbury District Roman Catholic Separate School Board The Waterloo County Board of Education The Waterloo Region Roman Catholic Separate School Board The Wellington County Board of Education The Wellington County Roman Catholic Separate School Board The Wentworth County Board of Education The Windsor Roman Catholic Separate School Board The York Region Roman Catholic Separate School Board Client List SELF-INSURINC WORKERS' COMPENSATION Dear Don, J J J ( l J J ] ] ] J ( J ] ] J ] ] ] , J~ J Copy Luise Mitschele, Assistant Director, Schedule 2 Industry Sector Carol Carbery, Manager, Industry Sectors Revenue Support cR~ Kennedy Wang, P. Eng. Director, Schedule 2 Industry Sector Yours truly, We will advise the appropriate parties of the transfer process including departure fees, premium adjustments and conditions for transfer. The retroactive transfer date is granted without prejudice and pursuant to the Workplace Safety & Insurance Appeals Tribunal decisions respecting municipally operated Homes for the Aged. The County of Elgin had submitted their request on December 17, 1997. We are proceeding on the basis that the entire municipality is moving to Schedule 2, I am pleased to confirm thát we have accepted the application of the County of Elgin account 2930773 to transfer to Schedule 2 effective January 1, 1998. Thank you for your letter dated February 11, 2002 summarizing our discussions on your clients' requests to transfer to Schedule 2. Re: County of Elgin (Bobier Villa, Elgin Manor & Terrace Lodge) Account 2930773 Indiquez Ie nO de dossier dans toute correspondance avec la Commission When writing the Board please quot.e the above file number Appareil de télécohlmunications pour sourds fATS) 1-800-367-0050 Telephone Device fOf'the Deaf 1-800-367-0050 Mr. Donald G. Timmins Managing Consultant Heath Lambert Benefits Consulting 305 - 191 The West Mall Toronto, Ontario M9C 5K8 February 20,2002 Telephone: Téléphone: 416-344-3367 WS'B WorkpIaœSafety& ,II Insurance ~oard CSPIAT......- Commission-de la sécurité , piofessìoHl1elleet del'aæuranœ contre les aa:ídents du travail 200 Front Street West 200 rue- Front Oeust Toronto, Ontario M5V 3J1 Toronto, Ontario M5V 3J1 REPORTS OF COUNCIL AND STAFF April 22nd. 2002 Staff Reports - (ATTACHED) Paqe # 9 10 TAI3r...£i) 14 ..tk uJ¿¡U;!) 16 Y£fF-f¿Rei) 18 í"" l'Î'I/H "--? YEF.tll~') 22 Te> /YIH-'i2..8' 32 33 35 37 39 Elgin County Tree Commissioner - Elgin Woodlot Owners Association Elgin County Tree Commissioner - Application for Minor Exception, Lot Part 1 &A, Plan 54, Registered Plan 11 R2549, Part 1, Municipality of Bayham, for Construction of the Edison Museum Manager of Engineering Services - Sign Policy Manager of Engineering Services - Water Service to the County Administration Building Manager of Engineering Services - Emergency Detour Road Closure for February 27, 2002 Manager of Engineering Services - Road Network Study tabled from March 12 Council Meeting, plus resolutions received from the Lower-Tier to date Technical Services Officer - World Youth Days - Road Closures Manager of Engineering Services.. Year 2002 Road Signage Quotation _ Tender Results (ATTACHED) -Director of Homes and Seniors Services - Registered Dietitian Services at the Homes Director of Homes and Seniors Services - Lawn Maintenance at Terrace Lodge and Elgin Manor Director of Homes and Seniors Services - Terrace Lodge 25th Anniversary Celebration Director of Human Resources - Homes Transfer from Schedule 1 to Schedule2 ,. REPORT TO COUNTY COUNCIL FROM: Rob Lindsay, Tree Commissioner DATE: 11 April 2002 SUBJECT: Elgin Woodlot Owners Association INTRODUCTION The Elgin Woodlot Owners Association (EWOA) was formed in 1996 to promote good forestry practices in the County of Elgin. Since the formation of the EWOA the County Tree Commissioner has acted as secretary/treasurer, and has maintained financial records; membership lists; and produced 4 newsletters a year. This involvement allowed the Tree Commissioner an opportunity to inform woodland owners about the Elgin County Tree By-Law. DISCUSSION: Elgin and Middlesex Woodlot Owners Associations merged to form a new larger association on January 1st, 2002. The new association would like Elgin's Tree Commissioner to continue as secretaryltreasurer covering both Elgin and Middlesex Counties. This change would be outside the scope of the Tree Commissioner's goal of keeping the woodland owners of Elgin County informed. Further, there is also a move to amalgamate with other woodlot associations in southwestern Ontario. The amalgamated Elgin & Middlesex Association has a long-term goal of lobbying local, provincial and federal governments regarding taxes on harvested woodlands, The new Association is also interested in changing local by-laws by requiring all woodland owners to have their woodlands marked by a professional forester prior to the harvesting. Therefore, the Tree Commissioner is concerned with possible conflict of interest by continuing as secretary/treasurer of the amalgamated association. CONCLUSION: The Tree Commissioner would like to resign from this position on May 31, 2002. This will allow time for the transfer of financial records to the association. The Tree Commissioner would continue to maintain contact with the organization to provide information regarding the Elgin County Tree By-Law. Also, participation in the EWOA was considered part of the Tree Commissioner's contract and by resigning the position would free up more time to carry out the activities of Elgin's Tree CommissionerlWeed Inspector. This is for your information. Respectfully Submitted Approved for Submission ~/...)o~ :--/ , -- Rob Lindsay Tree Commissioner <W MarK â Chief Administrative Officer 9 REPORT TO COUNTY COUNCIL FROM: Rob Lindsay, Tree Commissioner DATE: 10 April 2002 SUBJECT: Application for Minor Exception, Lot Part 1 & A, Plan 54, Registered Plan 11 R2549, Part 1, Municipality of Bayham, for Construction of the Edison Museum INTRODUCTION: The Office of the Tree Commissioner has received an application for Minor Exception from the Municipality of Bayham to clear an area of woodlands to construct the new Edison Museum on Lot Part 1 & A, Plan 54, Registered Plan 11 R2549 Part 1, Municipality of Bayham. DISCUSSION: The woodland measures 60 metres long by 51 metres wide, which is 0.30 ha in total area. This entire area will not be cleared. The area being cleared is approximately 30 metres wide by 45 metres long, which is 0.13 ha in area in the central portion of the woodland. The woodland area consists mainly of black locust, with some Scotch pine and a couple of black walnut and hard maple trees. A field inventory on March 18th, 2002 did not determine the presence of any rare or significant tree species. All neighbours have been contacted regarding this clearing and have no objections to the proposal. LPRCA has responded with no environmentally significant concerns. The applicant will be replanting 200 trees after final construction of the new building. CONCLUSION: It is my opinion that this application meets the goals of the Elgin County's forest management policies. RECOMMENDATION: THAT, the Application for Minor Exception to the Trees Act from the Municipality of Bayham, Lot 1 & A, Plan 54, Registered Plan No. 11 R2549 Part 1, to clear approximately 0.13 ha of woodlands for the construction of the Edison Museum, be approved subject to 200 trees being replanted around the property after construction is completed. Respectfully Submitted Approved for Sub , Mark McDon Chief Administrative Officer 10 t.lARK G. McOONAI.D CO<mIT..,__.....tllK (M<S.) SANDRA J. HEFFREN IlUUTTÇC l,/NlTo;uAA - 10.I(a) Mar 21/02 Motion # 02- 4SO SUNSET DRIVE ST. THOr..tAS. ONTARIO NSRSV1 PHONE(SI9163t.1450 FAX{SI9)6J3.7651 E<:"'-/ THE TREES ACT APPLICATION FOR MINOR EXCEPTION I I We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): -r Ju (/,,, 'f> ,- r CI i ¡...." (", ç +- L I- c 0 /--11''''- : e '-PC! I.. 1 ò r' 1;,)0'jAn YY'1 MAILING ADDRESS: ß ~'\(' / (') 0 ;;S -f rc, f +-"""iv' J/ ¿ ('On, f . I Postal Code Il/,1 T I '16 Phone No, 1 ¿ (.;. "':~ 5' J../ 2. LOCATION OF LAND: ~nic~T V'VII, '¡¡¡Iage, TÐ'NAship) B C1.'1 h ({ "'" Lot No.P+ / '*' fì .£:nn~eE5jeR No. PIG" .51 Lot No. Registered Plan No. II R. ;) ') '-f q Po.,-f I .;L . I <; .4 ,,-' 3. Reason for wishing to Remove trees. -j ¿1 -J2 cu..: L t- ,A., - L (' ':.,.... ',,f "' u < f I"'-r-... I..< S.< ,¡ ....... b. ,-,.; I J " '" (, fJ .. ~ "'- .~ ç ,- ,...- AI "'~ J:::..d;s,,\,- 4. Describe species of trees and size of trees to be removeð. ß1<.¡ ,k 1<:) l'L, sf -::,c:-.hk PI ~ :l J.../ c d< lA) .', 11'-"'.1- .f-..L\,.' '""",,,, \\ -' J ./ h C< i'J ".....0, ¡' ì.., ~ /0 ¿..'V-... -j" '7;:' <-'''' (? ~ ,-C v. w,·Ç'. " '-¡."'/ .ef ~t..\ .....^ . 5. Area to be cieared (in metric) {¿C/ Length :;l Ö Ö Meters Area 0 -~2b ·h <.. ç; Width ! "7 ¿~ .r,,><-~ Meters (J pp {"'. '>¡i (in square meters or hectares) 1 1 6. Has the owner previously applied for and been granted permission to remove trees? Yes ( ) No ()<) If yes, please indicate the purpose to which they were removed approximate size of area cleared and date. 7. Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9,2 of the act. (If insufficient space below please attach another sheet of paper) NAME MAILING ADDRESS PHONE NUMBER ~ 2- ) 8'71.{- .'1 ¡I, e ND <?7,-/-13;;;;" / d 2- <674-/;)./ 8. Other information deemed pertinent to this applicalion. &"J".Iyt'1 L,):JJ -P,J..1LV\·fcu.jL I." /aY'//'$$..-;¡f)hJ c.",,J / f .,-~ ")4 U V'i\-,,,,-J f-..-p t> <:; / .-sA r lA /c, <; I'l; Y\iu;' , I 9. Each applicalion must be accompanied by a sketch, no smaller than 20 centimetres by 35 cenlimetres, showing: (a) The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (b) buildings on the owner's property and also on the abutting property. (c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.) 10, As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. ~O/)J} ::l.~j ~J~ Date ~~~~) [J.P.,£' Signature of Applicant or Authorized A~nt Mu,-.,;c ;pc,lf1 ,r ð¿t1J\o.~r- Note: If this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation. the application must be signed by an officer (and that position must be indicated) and the corporate seal shall be affixed. ~ 12 . ~' . I I iT .~ . ~ ~It .,.",.,....... -.:;:- 015 ... :u, . -----.....----- J (/01- OAS .,. Ac.. -~ ~. · '. " ¡, ;, ¡":.">^ . . #~- Cl ,....11 c." ~.. 'I.... -:C"",,,lJ"è'S tv'" ;OO''';DI, ~'\ ~.71. A.e. L~~ D"'" . - Jj .:...==--~- It\..&o " (I 'f - ; . . i ; ----:....-- . I r' 'J_ In! . ¡ . --"Li-- . 'l/ ~:I~.ry~~ I I ~---- -------- ---- III".... ""In' a ,'.._ "',';',_:._,_, ,i:, a..a; 1-Ð-~a. j.~~'.!.AfIT I \. r'LtJ ::::-- - - - - .,."-- 't--~,'-lJOI"O,I,~02. J.....~.....> r~::;. ,t''S''Âe.. 1ê.o'""",C'.I..'I"'f· ~,.a. r-- . ~: _____//21:.P.i'r___) ___£ ."01\0:. . · CD'- O~·.I · ----- -,.:;..-;-ä;¡..... ..~...... · -- - _.Þ4J",,<!"J".o;... -7-- ßJ. .s"Ac. · oo,..(:Ia." ~ . ,.,AI.. ~ GUERNS . , :--- f-----m. · ' -------- ---.. --- DOt-Ca..,·o, , Ò a.\a.Ac. I I o' ~ II , ~ 11-1/-6137 t.G:oõ p.o., .00\'0\1" (I ."ss," ~.......... -p,P ~.I~ C. "òof:.,Ø-7- /l"R-4380 ..........,A,s. NI)+ fo 5(0J..., " L y I" ~l l . .~.. OO'hOOZ.,PCOCò·OO t5.\? ~c. 1\'t.(Ø'~' ~...,,, ~.q (\-tie, ,. I I I I Ii I I I I I I I ,¡.' ~.-- .~ I : - .,.,.~ I I I , I I I I d. IE [B:J .. R...,,,, ',. 001, O\'~·OO 5.~~. ()4 ~\..þ.\\ " ~------ .. ; ~/ .' Q"t-030 , ' \ ~:,,,"'c. , X -,"') , , " < , , , , , , '. .. " , , , , , , , ex: UI l- I- o \ ~ v.J : REPORT TO COUNTY COUNCIL Page 2 FROM: DATE: SUBJECT: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 SIGN POLICY Discussion (continued) Other regions around Elgin County have extensive policies on this subject, however it is felt that this is not required in this situation, In most cases, these regulations require a permit and include sign restrictions that go beyond the road allowance and regulate erection on private property, If requirements were stipulated and permits required for Elgin County, a backlog would be created and detract from the initial purpose of this policy. In order to be complete and consistent County wide, no private sign, temporary or permanent shall exist on County property, Private signs that are currently posted on County property will be sent notification that the sign is to be removed and they will be given 15 days to comply as recommended by the County's solicitor. Conclusion The County requires a policy to limit and restrict the signs that are currently cluttering the roadway. The only signs that shall be allowed on property adjacent to a County Road are those found in the Ontario Traffic Manual, T.O.D.S signs as well as Elgin County Tourism Signs and other roadway signs deemed necessary by the County for traffic control and management. Any other signs may be placed behind the property line as long as it does not interfere with traffic sight lines. The owners of any signs on County property will be notified and given 15 days to remove the sign(s). The procedure for requesting sign removal will consist of several components to ensure the sign owner has proper and ample notice to remove or relocate the signs that are not in compliance. An inventory of all the signs adjacent to County roads will be done to ensure consistent policy implementation across the County. Once the landowner has been verified, registered letters will sent out informing them of the sign conflicts. Recommendation THAT the following sign policy be adopted, allowing no permanent or temporary private signs on County property except those stated below; 1. The only signs that shall be allowed on property adjacent to a County road are those found in the Ontario Traffic Manual, deemed necessary for traffic control and management or those approved by County Council. 2. Signs that are currently located on County property, or those signs on private property interfering with traffic sight lines, will be sent notification that the sign needs to be removed or relocated. The deadline for removal or relocation will be 15 days, 3. After being notified any signs that remain on county property after that date will be removed. REÆPEC;FULL Y SUBMITTED cV!lVtt 1ßß CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES SUBMISSION MARK LD CHIEF ADMINISTRATIVE OFFICER 1 5 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: MARCH 15, 2002 SUBJECT: WATER SERVICE TO THE COUNTY ADMINISTRATION BUILDING INTRODUCTION Over the past several years the County has made improvements to the water service tõ the Administration Building through various projects in an effort to improve water quality and system efficiency, In 1995 the water service was relocated from the tunnel that connects the Administration Building to the hospital, to an area outside as a requirement from the hospital. In 2001 the existing water line along Sunset Drive, from Wilson Street to the psychiatric hospital was relined to improve the water quality. This past winter the line was extended from the north limits of the hospital property to our existing line that was installed in 1995, The water provided to the building is not transported through private lands prior to being delivered to the building, ~ ';:'-'V DISCUSSION Cumming Cockburn Limited, from London, provided several engineering reports over the last seven years for water and sewage services to the Administration Building. The 1994 report on the Elgin Village I Elgin County Administration Building Servicing Study stated in part: In 1994, a review was performed for a new 400-mm water main to determine its ability to provide adequate fire protection. At that time it was felt that with system pressures in the order of 60 psi, and residual pressure of 30 psi, it would be sufficient to provide adequate fire protection to the area without reliance on the psychiatric hospital system. This system would be capable of providing fire flows in the order of 2500 gpm. The 1996 report included recent investigations and was intended to expand on the previous report in 1994, The Ontario and National Building Codes generally dictate fire protection requirements. These codes become less specific with respect to buildings not containing sprinkler systems using words like adequate to describe required fire flow quantities, Cumming Cockburn Limited had discussions with the St. Thomas Fire Department, and it is understood that given the rural nature of the site, fire flows in the order of 1000 US gpm at 20 psi would be acceptable for a non sprinklered ordinary hazard building. Since changes were made to the building water service, the 1997 Ontario Building Code (OBC) includes a section (11.4) regarding performance level evaluation and compensating construction. In this section it is stated that the performance level of the building shall not be less than the performance prior to the construction. Prior to the water service construction, the County Administration Building was included with the fire protection capacity from the hospital, which is substantially greater than the line pressure, After a review of the above information from the Cumming Cockburn Limited reports and the OBC, it is clear that a fire pump is required. 1 6 ...2 REPORT TO COUNTY COUNCIL Page 2 FROM: DATE: SUBJECT: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES MARCH 15,2002 WATER SERVICE FOR THE ADMINISTRATION BUILDING The water pressure of the line does not meet the requirements for fire flow therefore a pump is required to increase the pressure. Presently the pressure is 60 psi, at inlet side, in the basement and loses are 5 psi per floor. Therefore the line will need to be pressurized by mechanical means of an additional 60 psi, on the 4th floor. This fire pump will be located in the basement where the service now enters the building. It is estimated that the pump and professional services will be $75,000.00, Also included in the project will be a fire department connection at the front of the building. A reserve was initiated several years ago for the upgrade of the waterline and sewage system as per the agreement with the Ontario Psychiatric Hospital. The addition of the fire pump and fire department connection may impact the reserve already established, thereby requiring an adjustment to the reserve in 2003. CONCLUSION: Since the County has reconstructed the water service to the Administration Building the Ontario Building Code requires that the service shall be equal to or better prior to construction start, therefore a fire pump will be required to increase water pressure to the building. RECOMMENDATION: That staff be directed to install a fire pump and fire department connection for the Administration Building; and also, That the funds for the fire pump and fire department connection be allocated from the waterline reserve. Respectfully Submitted aM ~ilu(S Clayton Watters Manager of Engineering Services Mark Me 0 Chief Administrative Officer 1 7 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: MARCH 20, 2002 SUBJECT: EMERGENCY DETOUR ROAD CLOSURE FOR FEBRUARY 27, 2002 Introduction To date in 2002 there have been three Highway #401 closures affecting our road system. These closures occurred on January 31'" February 8'h and February 27'h with the first two closures occurring in only one direction of traffic. The February 27'h closure had both directions of traffic closed for the extended periods of 7.25 hours for the eastbound and 10 hours for the westbound. The existing emergency detour routes that the County of Elgin approved are: Talbot Line, Furnival Road, Graham Road, Currie Road, lona Road and Union Road. The idea is to keep the detour route easy to follow and as short as possible so that traffic would not seek other shorter routes. Talbot Line parallels the #401 and is between 4 and 10 kilometers away, The north south routes are spaced between 6 to 10 kilometers. Discussion The February 27'h emergency detour from the 401 started as a planned closure for the removal of a transport truck and trailers from the westbound ditch. The detour was between Currie Road and Graham Road. Approximately 15 minutes later a fatal accident occurred east of Currie Road on the westbound lanes. The detour then moved between Graham Road and lona Road, however detour traffic was still using Currie Road causing further confusion. Approximately 2 hours later a series of accidents occurred across from the original accident on the eastbound lanes. This was caused by traffic slowing to review the second accident scene. As part of the Ç9unty of Elgin Highway #401 Road Closure Plan, a debriefing session is to be held within seven days of a closure involving all concerned parties. The list of concerned parties includes but is not limited to: the mayors and road superintendents of the three municipalities affected; the OP.P. officers in charge of the detour along with the Detachment Commander; operations engineer and area maintenance supervisor for the M.T.O.; and the County of Elgin Warden, Chief Administrative Officer and the Manager of Engineering Services. At the debriefing ses.sion each party had a chance to discuss the areas that they control. At the most recent debriefing, the O.PP., municipal road superintendents, Highway #401 maintenance staff, the Manager of Engineering Services and the mayors all had comments on the operations. When two directions of traffic are diverted to the County of Elgin's EDR additional problems occur. All parties were comfortable with the closures of one direction on January 31 and February 8, 2002. The closure of both directions on February 27'h was a different matter. The comments and concerns reiterated the opinion that when both directions are closed many system deficiencies become apparent and recommendations for improving the system are noted below, ....2 1 8 REPORT TO COUNTY COUNCIL Page 2 FROM: DATE: SUBJECT: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE Discussion (continued) The following is a list of the recommendations from the concerned parties as a result of the debriefing: 1) Ontario Provincial Police a. That large electronic billboard signs be placed along the #401 at appropriate distances from planed detour routes. b, That directional flip down signs along Talbot Line be replaced with larger more visible signs. c. That three officers be assigned to each checkpoint along the EDR allowing for sufficient relief. d. That town clerks be contacted at the first opportunity and requested to notify school area(s). 2) Road Superintendents a, That for planned closures road authorities must have advance warnings and have time to prepare, b, That the Ontario Provincial Police make more of an effort to slow traffic on the opposite direction in advance of the accident so the traffic can slow down. c. That there be a penalty(s) for not remaining on the Emergency Detour Route. d, That there be compensation to the County of Elgin for the use of the EDR by traffic during closure. 3) Manager of Engineering Services a. That intersection(s) not presently designed for truck turning movements have the capital improvements made as soon as practicable, b, That the signal lights at Talbotville have the timing changed when the EDR are in effect. c. That the through traffic on Road 3 be stopped for the EDR traffic. d. That portable information signs be erected in advance of the detour for traffic information. Before further discussion occurs some issues need to be addressed; Do the above recommendations need to be completed before EDR traffic is allowed on the roads again? Should there be notification to the O.P.P. and Ministry of Transportation to find alternative routes? Should the traffic be diverted off the 401 during a closure? Can different routes be designated for different directions of traffic? Should the County of Elgin be responsible for incurring all the costs for road upgrades? If the above recommendations are not completed before the next EDR is required, the O.P,P. and Ministry of Transportation should be notified that the traffic may well be at risk from using the EDR and this may pose a liability issue for the county. Elgin County Roads were not designed for the loads and turning movement requirements of Highway 401 Traffic, It may be wise to seek legal advice on the County's liability exposure in this regard. The question of should the traffic be diverted from the 401 in the first place, or should there be notification to the O.P,P, and Ministry of Transportation to find alternative routes is also an issue. Highway 401 traffic does not expect lengthy delays, nor sections of complete stoppages, so there will likely be numerous rear end collisions as a result of being left on the 401. Also, a long closure could potentially leave motorists stranded with insufficient gas, food, and access to washrooms, people with medical conditions and all the emergency services that use the 401. People expect gridlock in large urban centres but not in rural Ontario. Nobody would want to be stranded on the 401 for 10 hours. This leads to tempers flaring and ultimately road raqe. 19 ...3 REPORT TO COUNTY COUNCIL Page 3 FROM: DATE: SUBJECT: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE Discussion (continued) Another issue to be addressed is the EDR having potentially different routes designated for different directions of traffic, Presently the Middlesex County Road 2 is between 10 and 16 kilometers north of the 401. If this route were used for the other direction of traffic, more than double the amount of officers would be required along with an agreement with the County of Middlesex. In conversation with the Engineer from Middlesex, it is unlikely that they would agree and there are not enough officers to handle two EDR's. The final issue is the matter of compensation and cost incurred by the county for road upgrades required for the EDR traffic, The roads currently meet county standards and only require upgrade due to the presence and safety of EDR traffic. It is unfair to have the Elgin County shoulder the entire financial burden associated with upgrades, therefore it is suggested that Provincial reimbursement be required for wear and tear on our roads. It would also be beneficial if the Warden of Elgin County and the Manager of Engineering Services meet with the MTO representative to determine a formula to recover damages to the municipal roads and report back to council, Conclusion The County of Elgin has co-operated with the Ministry of Transportation by using our roads as an EDR when Highway #401 is closed, Highway 401 is the economic engine in Ontario and Canada with billions of dollars of goods transported along this corridor. For this reason it is important to keep traffic flowing even in the event of a highway closure. Until the above suggestions have been met, the safety of the motorists that use our roads during a closure of Highway #401 may be at risk. Recommendations THAT directional flip down signs along Talbot Line be replaced with larger signs, and THAT the cost of the signs be funded by any efficiencies realized in the 2002 Capital Projects Budget; and, THAT the intersections along Talbot Line that are utilized as part of the EDR (namely Furnival Road, Graham Road, Currie Road and lona Road) be reconstructed to accommodate truck turning movements when improvements to Talbot Line in those areas are scheduled (currently not within the proposed 5 year capital projects plan); and, THAT Provincial reimbursement be requested for the use and deterioration of our municipal roads; and THAT the Warden of Elgin County as well as the Manager of Engineering Services be directed to meet with M.T.O. representatives to determine a formula to recover damages and report back to council; and, THAT the County Solicitor be directed to provide an opinion on the potential liability the County of Elgin has for its participation in the Emergency Detour Routes; and further, ...4 20 REPORT TO COUNTY COUNCIL Page 4 FROM: DATE: SUBJECT: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE Recommendations (continued) THAT County Council supports the following Technical Recommendations and THAT the respective agencies be requested to implement them as SQon as possible: 1. THAT large electronic billboard signs be placed along the #401 at appropriate advance distances from planned closures. 2. THAT three O,P.P. officers be assigned to each checkpoint along the EDR. 3. THAT the town clerks be contacted at the first opportunity and requested to notify school area(s), 4, THAT planned closures require advance warnings to road authorities. 5. THAT the Ontario Provincial POlice make more of an effort to slow traffic on the opposite direction on Highway 401 in advance of the accident so traffic will slow down. 6. THAT we investigate the ability of the O.P.P. to penalize traffic that fails to follow the Emergency Detour Route. 7. THAT the timing of signal lights at Talbotville be changed when the EDR's are in affect. 8.. THAT the through traffic on Road 3 be stopped for the EDR traffic. RESPECT FULL Y SUBMITTED fJ/uJ¡+w Q MA DON CHIEF ADMINISTRATIVE OFFICER CLAYTOND. WATTERS, MANAGER ENGINEERING SERVICES 2 1 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Introduction At the November 13, 2001 County Council meeting the following resolution was passed, "That a County Transportation Network Study be completed as soon as possible, but no later than March 1, 2002". An"d at the January 22, 2002 County Council meeting the following resolution was passed, "That Engineering staff be directed to conduct an Elgin County Network Study using the following criteria: · Arterial roads · Collector roads · A maximum of only one north f south road in an urban area, with the exception of a truck route · A maximum of only one east f west road in an urban area, with the exception of a truck route · Traffic volumes should be above 750 Average Annual traffic Volumes, · Continuity of network And also, That a detailed list of roads based on this criteria, the conditions for compensation and timing of the transfers be brought back to County Council at the next scheduled meeting." Discussion In the most recent recommendation from council, the two transfer issues were identified requiring further discussion were compensation and timing. Previous experiences with road transfers from the province have given staff some guidance on appropriate and fair compensation and timing. Compensation should include costs for the maintenance and capital requirements of each road. Timing will determine a suitable transfer date to ensure all capital issues can be addressed. The Ministry of Transportation included three years of maintenance compensation, in a lump sum payment, for the transfer of several roads to the county. We also feel that three years is sufficient notice to make adjustments for capital and maintenance costs and suggest that timing for these transfers. The Ministry of Transportation in the recent highway transfer compensated the counties less than 50% of the actual capital needs. While this is the most recent information on transfers it is simply not fair. It would not be appropriate for the County to transfer roads in their present condition or not compensate for the roads' five-year needs and expect the municipalities to bare that financial burden. ...2 22 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Page 2 Engineering staff updates the five-year capital program every year. This information gives staff guidance as to our needs and required direction to ensure plans are made for the capital projects. Our compensation proposal for any road transfer includes completion of any need identified on the five-year capital plan. For example, Road 15, Miller Road, in Dutton is included in the five-year plan, so this project will be completed before the road is transferred to the municipality. This report also proposes that all roads to be assumed by the county would see identified needs completed by the existing owner prior to transfer.. For all the sections of roads that are to be transferred their identified needs are outlined in Appendix A. Timing of the transfer is another critical issue that needs to be addressed, with several dates that can be considered. Any early date would pose a problem for the capital improvements. If the transfer would occur on January 1, 2005 the county and municipalities would have three years to change their financial plan and budget so as to not pose a burden in one or two years. Considering the above issues, it would be most fair to transfer the infrastructure in three years from January 1, 2002.. This plan would allow for sufficient notice in budgeting for operational costs and would also give the transferor three years to complete any capital projects. Appendix A shows the roads that will be transferred between the municipalities, financial costs for the capital and operational program Additional maps are available for your information of the roads to be transferred.. This summary table indicates that the county roads proposed for transfer will require $2,565,000 for the capital projects while in the long term show a reduction of $250,280 for the associated yearly operational costs In addition, the roads identified for assumption by the county will require $1,532,000 for the capital projects and see a reduction of $29,867 for the municipalities for the associated yearly maintenance costs. The County will see a yearly budget reduction for operations by over $200,000 In preparing this report two additional questions require further explanation. The first question is why is the County Road Network being modified? Some of the roads currently owned by the County should not be classified as County Roads.. We have assumed several local roads over the years that do not benefit the county system We have made large expenditures on these local roads, when funds should have instead been allocated to the arterial and collector roads. The second question is who will benefit if these roads are transferred? A County Road is funded by all of the municipalities collectively.. If a County Road serves as a local road it is still funded by the County. therefore, it would be most fair for these local use roads to be owned by the municipality in which they reside. This will however place an additional financial burden on the municipalities assuming more roads.. These roads would not need to be funded to the same standards as they do today being County Roads thereby reducing the overall cost of funding these local use roads. The County of Elgin would benefit by reducing over $200,000 from operations and expending those funds in our capital program. However, lower-tier municipalities would take on additional costs. Is the swap worth the effort? Will this proposal improve the road system? Will the travelling public benefit? Council should consider these questions carefully before making a decision. '" 3 23 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Page 3 Conclusion The transfer and assumption of county roads has been occurring for many decades. It is necessary to update the county road system as community and transportation needs change. Lessons learned during recent provincial downloading will be used to ensure that the process is completed in the most fair, and reasonable and consistent manner. This report recommends that the road transfer take place on January 1, 2005, which will give three years notice and allow staff time to complete the projects that are on the five-year capital program as presented in the 2002 capital budget. The County of Elgin will see a decrease in the operational budget of over $220,000 but as identified in previous reports to council, these monies could be allocated to the capital budget. Recommendation That the County of Elgin adopt in principle the Road Network Study Report dated January 31, 2002; and also, That. the reports on the Road Network Study dated January 2, and 31, 2002 be referred to the councils of the lower tiers for comments, and also That the comments be communicated to county engineering staff by March 1 for a final recommendation to County Council on March 26, 2002. RESP.7R~.CT~~LLY,SUBMITTED U f /VUlt ML, CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED SMISSION M~£~ CHIEF ADMINISTRATIVE OFFICER ~ 24 Road # Location Length Municipality Capital Operational (Kms) Program Costs Road 5 Road 2 to Thames River 524 West Elgin $75,000 $14,248 excluding from north limits (SST) Road 9 West and south limits of Road 9 East Road 103 South of County Road 3 199 West Elgin Nil $5,717 Sub-Total 7.23 West Elgin $75,000 $19,965 I Road 5 Road 2 to Thames River 524 Dutton/Dunwich $75,000 $14,248 excluding from north linìits (SST) Road 9 West and south . limits of Road 9 East Road 8 South of Road 16 334 i Dutton/Dunwich $185,000 $9,596 I (R1) Road 15 All .. , 1 17 I Dutton/Dunwich $1,200,000 $3,542 (Rec) Sub-Total 975 Dutton/Dunwich $1,385,000 $27,386 Road 11 All 1.98 I Southwold Nil $5,689 Road 17 All I 1.37 Southwold $10,000 $3,936 (SST) Road 20 North of Road 18 I 2.95 Southwold $45,000 $8,021 . . (SST) Road 27 Road 20 to Townline I 201 I Southwold $20,000 $5,465 , (S8T) Road 48 Southminister Borne to Road! 2.81 i Southwold Nil $8,073 25 , Road 119 I All ! 5.82 Southwold Nil $16,721 Sub-Total I i 16.94 i Southwold $75,000 $47,905 I i Road 23 Road 24 to Colborne Street i 1.59 Central Elgin Nil $4,813 , Road 27 Townline to Road 4 ! 155 Central Elgin Nil $4,692 , Road 48 Road 25 to Road 74 I 10.90 Central Elgin $85,000 $31,316 I . , . (SST) Road 51 All , 149 I Central Elgin $125,000 $4,281 , I (DST/Dr I 0.8 km) I Sub-Total .1553 I Central Elgin $210,000 $45,102 Appendix A Road Transfers to the Lower Tier ... 2 25 Page 2 Street Location Length I Municipality Capital Operational Name (Kms) Program Costs Road 32 All I 5.79 Malahide $400,000 $17,526 (R10 Road 43 All I 5.36 I Malahide $55,000 $14,574 (SST) Road 48 Road 74 to Road 73 7.42 I Malahide $115,000 $21,318 (SST) Road 49 I All I 2.77 Malahide $50,000 $7,958 . (R1) Road 73 South of Road 24 1.96 Malahide Nil $5,631 Sub-Total 23.30 Malahide $620,000 $67,007 . . Road 39 All 1.44 Bayham $10,000 $4,137 (HM Patch) Road 41 All ! 066 · Bayham Nil $1,896 Road 43 All ! 5.36 ! Bayham $80,000 $15,399 I (SST) : Road 50 All I 059 I Bayham Nil $1,786 I Road 55 All I 14.60 Bayham $110,000 $19,697 , (SST) , Sub-Total I 2265 I Bayham $200,000 19,697 ! . Total 95.43 ! $2,565,000 $250,280 Appendix A Road Transfers to the Lower Tier Road Transfers to the County of Elgin Street Location I Length I Municipality Capital Operational Name I (Kms) Program Costs Graham All I 1.90 I West Lome $25,000 $5,571 Road I · (West Elgin) (HM Patch) Belmont All 159 I Belmont $650,000 $5,058 Road · (Central Elgin) (MiIIlR2/Dr) John All I 2.69 I Aylmer $55,000 $8,557 Street ( curb/Dr) Putnam Lyons Line to Ron McNeil , 2.77 I Malahide $800,000 $7,958 i Road Line I I (R2/ , I shoulders) , Robinson Victoria Street south to 084 ! Port Burwell $2,000 $2,543 Street Wellington Street I (Bayham) (HM /patch) Total 9.79 I $1,532,000 $29,867 26 04/10/02 WED 08:57 FAX 519 866 3884 MUNICIPALITY OF BAYHAM 141001 \\~y~ Municipality of Bayham Æ o .." ¡bÞO~fnnity 15 "'I.O~ P.O. Box 160,9344 Plank Road, Srraffordville, Ontario NO.1 IYO Tel: (519) 866..5521 . Fa.,,<: (519) 866-3884 emaü: bayham@bayham,on.ca A.pril 8, 2002 Fax No. (519) 631-4297 Clayton Watters Manager of Engineering Services County of Elgin 450 Sunset Road St. Thomas, ON N5R 5Vl Dear Mr. Watters, Re: Conatv Road Network Study This is further to the draft report regarding the County Road Network Study, Thank you for the opportunity to meet to discuss the report. I would also like to extend the appreciation of Council for the opportunity to review and comment on tile matter. Council did consider the draft report at its meeting April 4th, 2002, and adopted the following resolurion: "THAT the Municipality of Bayham inform the County of Elgin that it iJ¡ not supportive of the transfer of the County Roads identified in its January 31" report until such time as a full evaluation of the long term capital needs for each road is completed, and required works agreed upon." Council has concerns with a nUil1ber of the road sections proposed, particularly County Road #55, Ofmajn COIlcern however, is the overall capital works that may be required, Although it is proposed that works in the County five-year forecast will be completed, these works relate oIÙY to road surface issues that can be accommodated in the County budget in the next five years. Other required works (drainage, ditching, etc.) are not identified. For this reason, the Municipality has determined that it is not in a position to recommend acceptance of any of these roads until all capital needs are identified. When this occurs, Bayham Council would be in a position to consider each road section, If you require anything further, please do not hesitate to contact me. 27 Township of MALAHIDE 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca March 27, 2002 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5Vl Dear Sirs: RE: Road Network Study Malahide Township Council met on March 25,2002, and passed the following Resolution: THAT Malahide Township Council supports the trade of County Road #49 for the extension of County Road #47 to #52. AND THAT Council does not support the return of County Roads to local roads in the balance of the report. Please contact our office if you have any further questions with respect to this matter. Yours very truly, TOWNSHIP OF MALAHIDE a~ R. MILLARD, C.A.O./CLERK Copy - Clayton Watters - David Hartley C:\.i'v1yFiles\diana's files\Randy - 2002\county - road network study marchwpd RECEIVED APR 0 22002 RAJ'illALL R. MILLARD CAO./Chk Email: clerk@tov..Ilship..malahide.on.ca 28 SUSAi'l E. WILSON Treasurer Emai!: treasurer@wwnship.malahide..on.ca f¥t t.~1 April 12, 2002. TOWN OF AYLMER 46 Talbot Street, West, Aylmer, Ontario N5H IF Office: (519) 773-3164 Fax: (519) 765-1446 Administration: Wendell Graves - Administrator . Phyllis Ketchabaw - Clerk Mr. Clayton Watters, Manager, Engineering Services, County of Elgin, 450 Sunset Drive, ST. THOMAS, ON N5R 5V1 Dear Mr. Watters: RE ROAD NETWORK STUDY Transportation Committee this morning held a Special Meeting to discuss the Road Network Study. While discussing the Engineer's, January 31, 2002, Report, Committee reviewed the report and its recommendations, as a whole package. In conclusion, Committee made the following recommendation that will be confirmed by Council on April 22nd: That as per the recommendation of Transportation Committee April 12th, 2002: "That Aylmer Town Council support the new County road system, provided John Street be treated like a connecting link highway wherein all approvals are made by Aylmer except for actual capital upgrades where County funds would be involved." Yours truly, ~~. ¡::; xJ~ CI '}- -. P yllis Ketchabaw c.c. Mayor R. C. Habkirk 29 REGE!',':J .-:~ 1 520D2 MAYOR Rien Van Brenk 31760 Erin Line R. R. # 1, Fingal lv1 LMÚCiþciUt-y ofVu:fton(VLM1.Wíðv Bõx 329. 199 Main $treet, DUTTON, Ontario NOllJO Telephone: 762-2204 Fax No. 762-2278 Clerk Treasurer Administrator Ken Loveland DEPUTY MAYOR Bonnie Vowel 259 Mary Slreet Dutton. NOL 1JO ti)·__œ, . - ,I , . -. I ¡ /._ _ J ~(.~~.- ,< ., .,: ~. COUNCILLORS Gerry Leeson 214 Jordon St.Box 174 Dutton, NOL 1JO Rosemary Sealey 29136 Pioneer Line R.R.#1 Dutton. NOL 1JO John Yokom 32543 Pioneer Line R. R.#1 lona Slation NOL 1 PO April 75, 2002 1F~~~lQ) County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V7 Attention: Clayton Watrers Dear Clayton, The Council of the Municipality of Dutton/Dunwich, strongly objects to the transfer of County Roads to the Lower Tier Municipalities as outlined in the Report to Council dated January 73, 2002. It is the opinion of Council that this is alorm of downloading and the cost savings do not warrant this action. ' In our particular case, the transfer of County Road 5 to lower municipalities would seem to be in direct contravention of the policies created by the County. Since this road has been hard surfaced, the traffic volume has increased. It is now the most direct road for many of our residents to Clencoe and connects the County of Elgin across Walkers Bridge to Middlesex County. It is our understanding that when the Tait Bridge was closed several years ago, to save the County a significant amount of money, our residents were assured that County Road 9 and County Road 2 would be improved and maintained as County Roads Their access across the Thames River was reduced at that time County Road 8 south of County Road 76 provides access to John E Pearce Provincial Park and the Backus Page House With the attemptS" to create a tourist attraction, it is our opinion that the traffic volumes will also increase on this section of roaa This road also provides one of the accesses to Tryconnel and to Duttona Beach and would therefore constitute a collector road Council would however have no objection to the 9.79 kilometers of local roads being transferred up to the County level since these particular sections of roads would seem to be better suited as County Roads. Ken Loveland Clerk Treasurer Administrator KL:ht RECEIVED APR 1 72002 30 04/16/2002 09:02 FAX 519 769 2837 TOWNSHIP OF SOUTHWOLD I4I 001/001 TOWNSHIP OF SOUTHWOLD 35663 FingaJ Une Fingal, Ontario NOL I KO e-mail: twsouth@execulinkcom Telephone: (519) 769-2010 Fax: (519) 769-2B37 BY FAX: (519) 631-4297 April 16, 2002 Clayton Watters, Manager Engineering Services County ofElgin 450 Sunset Drive St Thomas, Ontario N5R 5Vl Re: Proposed Transfer of Countv Roads Dear Mr. Watters: Please be advised that the Council ofthe Corporation of the Township of South wold passed the following resolution: "That this Council supports the Road Network Study as outlined in the County of Elgin's report dated January 31, 2002 with the following inclusions: 1. That crack sealing be completed on Ferguson Line prior to transfer. 2. That the County be requested to participate in structuring an agreement with the Township of Middlesex Centre and the Township of South wold for maintenance on Southdel Drive. 3. That a road network study be completed on regular intervals in the future to address changes in traffic volumes and patterns to determine if further transfers are necessary, 4. That the County reconsider the proposed transfer of Clinton Line, as it is a truck route. It Should you require any further information, please advise. Sincerely, ~K~ Maria Konefal, Deputy Clerk 3 1 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT MARCH 6, 2002 WORLD YOUTH DAYS - ROAD CLOSURES FROM: DATE: SUBJECT: Introduction As Council is aware, a World Youth Day event will be held on the grounds directly east of the St. Joseph Regional Mental Health Centre in Central Elgin on Monday, July 22, 2002. Over 75,000 people from around the globe will be attending this historic event. DŒcussion/Con~usion In order to accommodate this vast crowd, a transportation committee was established comprised of all affected bodies. This committee has held a few meetings and has developed a transportation plan for vehicles to enter, park and exit the site. Approximately 1,500 busses will be dropping off people, parking and collecting people to depart from this event. In order to accommodate and park these busses over 10 kilometers of County Roads will need to be closed for the day. Routes have been specifically designated to enter and exit in a uniform direction, provide an emergency vehicle lane, ensure pedestrians coming off of and going on to the busses have a safe passage and to disrupt daily traffic as little as possible. The following County Roads are proposed to be closed during the day of the event: 1. John Wise Line (Elgin County Road #45) - from Sunset Road to Yarmouth Centre Road). 2. Fairview Road (Elgin County Road #22) - from Sparta Line to Southdale Line. 3, Southdale Line (Elgin County Road #57) - from Sunset Road east to St. Thomas City Limits. Busses will be arriving after morning commuter traffic and departing prior to evening commuter traffic thereby reducing potential congestion, Recommendation THAT the Manager of Engineering Services by by-law be authorized to close John Wise Line from Sunset Road to Yarmouth Centre Road, Fairview Road from Sparta Line to Southdale Line and Southdale Road from Sunset Road east to the St. Thomas City limits from 7:00 a.m. to 7:00 p.m. on Monday, July 22, 2002 to accommodate the World Youth Day event. APPð?J~¡SUBMISSION CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 3i£] 3 2CHIEF ADMINISTRATIVE OFFICER PETE DUTCHAK, TECHNICAL SERVICES OFFICER F:IUSERSIDEP1ìROADSICouncil Reports\20021World Yonth Days Road Closnres.doc page 1 of 1 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES ENGINEERING SERVICES DEPARTMENT DATE: APRIL 15, 2002 SUBJECT: YEAR 2002 ROAD SIGNAGE QUOTATION - TENDER RESULTS Introduction As part of the approved 2002 Capital Program, all no parking and speed zone signs will be replaced and updated to current standards and policies. Discussion / Conclusion Quotations for the manufacture and delivery of specific roadway signage were sent out to four sign manufacturers in Ontario on April 2nd 2002 and all companies contact submitted prices. Quotations were received until April 121h, 2002 and a summary of the companies and their respective quotations (excluding taxes) are listed below. Supplier Price Scugog Signs Ltd. $ 43,138.12 Owl-lite $ 45,327,37 Mechanical Advertising $ 48,294.79 Tru Colours $ 52,828.77 Scugog Signs Ltd. submitted the lowest price of $ 43,138.12. Recommendation THAT Scugog Signs Ltd. price of $ 43,138.12 (plus taxes) be accepted for Roadway Signage Manufacture and Delivery as included in the 2002 Capital Budget. RESPECTFULL Y SUBMITTED ~.)o ~ CLÄ ON WATTERS MANAGER OF ENGINEERING SERVICES APPROVED FOR SUBMISSION I ICTY]S _IISYSIUSERSIDEPTlROADSICouncil Reports\20021Sign Replacements.doc Page I of! REPORT TO COUNTY COUNCIL FROM: Helen Notte, Director of Homes and Seniors Services Harley Underhill, Director, Human Resources DATE: April 4, 2002 SUBJECT: Registered Dietitian Services at the Homes INTRODUCTION: Since September 2001, the St. Thomas Elgin General has provided services of registered dietitians to our Residents on a purchased service agreement. The Hospital has served notice that this service will cease on May 2, 2002 due to their budgetary and staffing constraints. The priority is to secure the services of a registered dietitian(s) to comply with our legislative obligations. DISCUSSION: Current legislation requires that each Resident receive a minimum of fifteen (15) minutes of dietitian consultation per month. Our total minimum obligation is sixty- two (62) hours per month. The Elgin General has provided 62 hours per month of service at an hourly rate of $38.00, exclusive of travel reimbursement. In 2001, these services cost the Homes approximately $28,300, exclusive of travel. We have two (2) options - continue with a purchased service agreement or recruit our own permanent part-time registered dietitian. Registered dietitians are in high demand currently. Salaries range from a minimum of $23.00 to a maximum of $28.00 hourly. In our search to date, neither London Health Sciences Centre nor St. Joseph's Health Care Centre wishes to consider any form of service provision or partnership. Third party vendors are available but they would find it necessary to recruit a dietitian who is willing to work with long-term care residents. Hourly rates generally begin at $40.00, exclusive of travel. Valleyview, owned by The City of S1. Thomas, purchases the services of Nutritional Management Services; wfi are exploring options with that firms' representative now. It is desirable to attempt to recruit a 0.6 FTE permanent part-time (21 hours per week) registered dietitian. If successful, we would exceed the monthly allotment of dietitian services to each Resident by five (5) minutes. The County is not then vulnerable to service provider cutbacks such as just experienced with the Elgin 33 1 General Hospital. The majority of the salary and benefits costs to hire into a permanent part-time position are included in the Homes' 2002 approved budget; any shortfall would be realised through other efficiency savings. CONCLUSIONS: Replacement of this legislated support function for our Homes' residents is an operational priority. In view of the prevailing market forces and the high demand for registered dietitians, we may be unable to attract a suitable third-party vendor or an individual for hire with interest in long-term care. The Director of Homes and Seniors Services and the Director of Human Resources will attempt to recruit a permanent part-time (0.6 FTE) registered dietitian to provide service to Residents of the Homes. In the event that recruitment is unsuccessful, the Director of Homes will negotiate a purchased service agreement for registered dietitian services from an appropriate third party vendor, provided that such is readily available. After May 2, and until we are able to secure the required services, the Elgin General will provide telephone consultation support on a no-fee basis. RECOMMENDATION: THAT the report outlining Registered Dietitian services at the Homes, dated April 4, 2002, be approved as presented. Respectfully Submitted Approved for Submission I~Ò(~ Helen L. Notte Director, Homes and Seniors Services Mark Chief Administrative Officer 34 ? REPORT TO COUNTY COUNCIL FROM: Helen Notte, Director, Homes and Seniors Services Clayton Watters, Manager, Engineering Services DATE: April 4, 2002 SUBJECT: Lawn Maintenance at Terrace Lodge and Elgin Manor INTRODUCTION: In previous years, lawn maintenance for Terrace Lodge and Elgin Manor has been provided by summer students and by the Homes' permanent maintenance employees when students are unavailable. A local contractor provides Bobier Villa's lawn maintenance under a purchased service agreement. Equipment at Terrace Lodge and the Manor needs to be replaced. The opportunity is now available to consider alternatives for lawn maintenance at these two homes; the opportunity exists to standardize the approach to lawn maintenance at the 3 Homes. Council is being asked to consider approval to outsource the lawn maintenance service to a third party. DISCUSSION: Key facts for consideration: => Equipment at both homes is at least 12 years old; estimated replacement costs total $70,000.00; sale of the existing equipment might yield $2,000; => Lawn maintenance is not a core competency; care to Residents is our core service; => Outsourcing reduces summer student job opportunities by two positions; Council's exposure to liability related to occupational health and safety infractions by the lawn maintenance summer students is reduced; => Collective agreements with SEIU allow outsourcing initiatives provided that unionized staff do not suffer reduced regular hours of work or layoff; => Outsourcing will have a positive impact on the 3 permanent maintenance staff at the Homes; their hours are not reduced; there are no layoffs; their attention can be directed to value-added projects within the Homes; => Current salaries to support lawn maintenance total $43,000 approximately; qutsourced service costs would be $34,000 approximately; the salary costs are included in the 2002 approved operating budget; => Outsourced agreements will allow for a more comprehensive lawn maintenance service ie. tree/hedge clipping; flowerbed weed control; etc. => In excess of 18 acres of fine grass cutting is necessary at Terrace Lodge; regardless of the decision about outsourcing lawn maintenance to a third -:;:.- ~:J 1 party vendor, it is advisable that consideration be given to alternate use(s) of some of this acreage, such as therapeutic gardens for our Residents; => Outsourcing at Bobier Villa has been a positive business relationship for that Home and the third party vendor; => It is feasible to consider snow removal at the 3 Homes as a natural extension of any service agreement(s). CONCLUSION: Outsourcing lawn maintenance at the Elgin Manor and Terrace Lodge can reduce expenditures while, at the same time, ensuring quality service. RECOMMENDATIONS: THAT the two (2) mowers from Terrace Lodge and Elgin Manor be advertised for sale and be sold to the highest bidder(s); THAT the money received from the sale of the two (2) mowers be returned to the Terrace Lodge and Elgin Manor's 2002 operating budget; THAT quotations for lawn maintenance, to begin as soon as possible at Terrace Lodge and Elgin Manor, be advertised; THAT the Director of Homes and Seniors Services, in conjunction with the Corporate Facilities Officer, be authorized to enter into a service agreement with the lowest bidder for lawn maintenance at Terrace Lodge and Elgin Manor; THAT the Director of Homes and Senior Services, in conjunction with the Corporate Facilities Officer, be authorized to explore the feasibility of outsourcing snow removal for all County Homes and report back to Council for their decision by September 15, 2002. THAT the Director of Homes and Senior Services be authorized to establish a committee that would seek input from the Residents' Council, staff and the community-at-Iarge about the feasibility of enhancing the 18 acres of grass- cutting area, or portion(s) thereof, for the benefit of our Residents at Terrace Lodge and report back to Council for their decision by October 1, 2002. Respectfully Submitted /~¿~ Helen L. Notte D~c:?r" ~omes and Seniors Services UINV"- 1ters ' Clayton Watters Manager, Engineering Services ~O~OO Chief Administrative Officer 36 ? REPORT TO COUNTY COUNCIL FROM: Helen Notte, Director of Homes and Seniors Services DATE: April 4, 2002 SUBJECT: Terrace Lodge 25th Anniversary Celebration INTRODUCTION Terrace Lodge celebrates its 25th anniversary on Thursday, June 27, 2002. The Anniversary Planning Committee is requesting that Council provide modest financial support for the celebration. DISCUSSION: The main celebration will be held on Thursday, June 27, 2002 from 4:00 p.m. to 7:00 p.m. at Terrace Lodge. Council, their spouses, residents, staff and the community-at-Iarge will be invited to a fish-frylbarbecue at that time. Profits from ticket sales will be directed to the Auxiliary. Local businesses and the Homes' food and material suppliers are presently being approached for donations of gifts-in-kind. Raffles, contests and other fun events are planned to generate additional sources of revenue for the Auxiliary. The events will be profiled on the County's web site and in local media. The Anniversary Planning Committee is requesting that Council provide $2,500.00 to support the celebration. The funds would be dispersed as follows: > Tent/canopy > Table rentals > Bannerlsign > Advertising > Key chain memorabilia > Miscellaneous Total - $ 825.00 - $ 75.00 - $ 300.00 - $ 300.00 - $ 650.00 - $ 350.00 - $ 2,500.00 CONCLUSION: Council's modest financial support of this special anniversary celebration reaffirms their continued pride of the care and services that are provided to our Residents in Terrace Lodge and the community of East Elgin. RECOMMENDATION: THAT the request for $2,500 for the Terrace Lodge 25th Anniversary Celebration be approved and allocated from the 2002 operating budget; and, 37 THAT the Director of Homes and Seniors Services be authorized to arrange the events for the Terrace Lodge 25th anniversary celebration and to purchase materials, as appropriate, to ensure a successful quarter-century tribute for the Home, its Residents, the Community of East Elgin and the County of Elgin. Respectfully Submitted Approved for Submission ~~ J1:.D Chief Administrative Officer -'" Helen L. Notte Director of Homes and Seniors Services 38 REPORT TO COUNTY COUNCIL FROM: Harley Underhill Director of Human Resources DATE: 12 April 2002 SUBJECT: Homes Transfer from Schedule 1 to Schedule 2 INTRODUCTION In January of 1997 we embarked down the road, with the assistance of Mr. Don Timmins and his firm, with the review of the pro's and con's of transferring the County Workplace Safety and Insurance from Schedule 1 to Schedule 2. DISCUSSION: The information provided through Mr. Timmins demonstrated that it was to the Counties advantage to change from Schedule 1 to Schedule 2. In December of 1997 we informed the Board that we wished to transfer all of our operations effective January 1, 1998. CONCLUSION: As is indicated in Mr. Timmins report the decision to transfer has been a lengthy journey that concludes on a very positive note and we would concur with the recommendation to transfer the Homes to schedule 2 effective January 1, 1998. 39 RECOMMENDATION: That the County of Elgin seize the opportunity to transfer the Homes for the Aged from Schedule 1 to Schedule 2 for the period of January 1, 1998 to February 28, 2001, and that any credits be set aside in a reserve until staff have had an opportunity to do a complete review and report back to Council on how the funds should be utilized. RespeCtfully Submitted Approved for Submission fJ/ y, Harley U rhi I Director of Human Resources 40 CORRESPONDENCE - April 22. 2002 Items for Consideration 1. Janisse Zimmerman, Clerk-Administrator, Municipality of Bluewater, requesting support of a resolution petitioning the Ministry of the Environment to provide a program for the repair/replacement of septic systems based on the tile drain loan program. (ATTACHED) 2. Ann Mulvale, President, Association of Municipalities of Ontario, with information for Council regarding the "Ontario Promise" initiative and asking municipalities to consider becoming involved as an Organization of Promise. (ATTACHED) 3. Brenda Andreatta, Director of Council Services and Deputy Clerk City of Windsor, with a resolution urging the Ontario government and the Premier to immediately delay the deregulation of Ontario's electricity industry. (ATTACHED) 4. James D. Smyth, CAO/Clerk, Town of Vi lie de Haileybury, with a resolution requesting that the Ministry of Transportation compensate the Town of Haileybury and affected municipalities for costs associated with the maintenance and operations of the sections of municipal roadway used as detours while Highway 11 is closed for emergency purposes. (ATTACHED) 5. Tony C.L. Wong, Falun Dafa Association of Canada, requesting a resolution of support from County Council condemning China's persecution against Falun Gon Practitioners. (ATTACHED) 6. Sharon Dawson, Manager of Support Services, Thames Valley District School Board, announcing the approval for the disposition of 'Surplus Real Property" by the Board and asking if the County has an interest in purchasing any or all of the five properties offered. (ATTACHED) 7. Cynthia L. St. John, CAO, Elgin St. Thomas Health Unit, with request to use charitable registration number for grant application. (ATTACHED) 5 2. 5 3. ;; r ~ ;; CORRESPONDENCE - April 22, 2002 Items for Consideration 1. Janisse Zimmerman, Clerk-Administrator, Municipality of Bluewater, requesting support of a resolution petitioning the Ministry of the Environment to provide a program for the repair/replacement of septic systems based on the tile drain loan program. (ATTACHED) Ann Mulvale, President, Association of Municipalities of Ontario, with information for Council regarding the "Ontario Promise" initiative and asking municipalities to consider becoming involved as an Organization of Promise. (ATTACHED) Brenda Andreatta, Director of Council Services and Deputy Clerk City of Windsor, with a resolution urging the Ontario government and the Premier to immediately delay the deregulation of Ontario's electricity industry. (ATTACHED) 4. James D. Smyth, CAOIClerk, Town of Ville de Haileybury, with a resolution requesting that the Ministry of Transportation compensate the Town of Haileybury and affected municipalities for costs associated with the maintenance and operations of the sections of municipal roadway used as detours while Highway 11 is closed for emergency purposes. (ATTACHED) ("" / 5. Tony C.L. Wong, Falun Dafa Association of Canada, requesting a resolution of support from County Council condemning China's persecution against Falun Gon Practitioners. (ATTACHED) 6. f Sharon Dawson, Manager of Support Services, Thames Valley District School Board, announcing the approval for the disposition of 'Surplus Real Property" by the Board and asking if the County has an interest in purchasing any or all of the five properties offered. (ATTACHED) '7 i H r~,4V1!¡ !) "Ii í 41 B3/19/B2 23:B6:3B EST; ASSOCIATIon OF?-) MAR-19-02 TUE 05:54 PM 260 1 519 633 7661 CLERK-Elgin CO FAX NO. 416 971 6191 Page BB2 P. 01/01 ~ ~ MUNICIPALITY OF BLUEWATER RAYFIELD - HAY· HENSALL - STANt EY _ ZURICH ~Ii' ~ 1 2001 1'.0. Box 250. 14 Mill Ave.. Zurich, Ont'lrio NOM 2TO (519) 230-4351 or (519) 565..5212 FAX: (519) 236-4329 To: AlIl'v1unicipalities in Ontario Dear Council Members; rŒ: SEPTIC SYSTEM LOAN PROGRAM The Council of the Municipality of Bluewater, at their March 4th, 2002 regular meeting, passed the following resolution: "WHEREAS the Ministry of the Environment has imposed regulations in regard to tll0 operation 8nd maintenance of municipal watcr systems to ensure the safe quality of water; AND WHEREAS the Ministry of the Environment has issued Orders on municipal sewage lagoons in ordor to prevent tho contamination of water sources; AND WHEREAS malfunctioning septic systems pose a danger of contamination to potable wat0r sources and to bodies of water used for recreational purposes; AND WHEREAS many owners of septic systorns arc unable to repair or replace the mc)lfunctionin,] septic system ttue to tho cost; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bluewater heroby petitions Ille Ministry of tllÐ Environment to provide a program for the repair/replacement of sop lie systems based on the tile drain Joan prooram provided by tho Ministry of Agriculture, Food and Rural Affairs; and further, that the msolutioll be forwarded to municipalities provinœ wide and to AMO for [heir consideration and endorsement." The tile drain program is administered by the municipality with the loan funds provided by the Ministry. The loan is ~t 8% over 1 ° years for 75% of the cost of the drain system up to i.\ maximum of $20,000. Council would appreciate your endorsement of this resolution and that you 8dvise the Ministry of the Environment and your local MPP of the endorsement. Thank you, ,Iflnissc Zimmerman, CMO Clor (-Admini$trator /jz 42 t1---- ...--.--- j nú;_,"l'I"¡ "'¡"."'1<111.1 "'~"r ~~rrAI ""I Y"~ h¡'"",Ur n.. u '~"";""'~"hl:UUoo>'&oI'¡:4... '....-~r'b- (n1¡.>OJ ,~t ~¡.""<!r PJ><]¡¡¡'.. ~lIIV.Ñ~'-"¡oo:"'~ ~"I"";'~r'U!"'-.( û.I.o,.... CAM"O).]1a ~}.zt~~ð~"j"_,:.:.'.\t:'.!:'i.."""~!l,;,.~".;!:,.:~~~~¡: __ ..... ___ 84/11/82 22:18:88 EST; ASSOCIATION OF?-) 1 519 633 7661 CLERK-Elgin Co Page 882 APR-II-02 THU 04:28 PM 260 FAX NO, 416 971 6191 p, 01 " ¡^.~'!..': {, '... "-\'., ;{> N ~ ..:' , ,'" i, '~ ,~ ' , f ¡ '., ¡]!j.'1E'v"!i,>~, j ~ , ' '. ,'f t.~~, ~~, Å/¥1 " ~ .~:§!!j-t~ A~"'oÔ:~!i~H1 of MH,)idp.\I:11,,:S of Ol1l.utü OFFICE OF THE PRESIDENT April 11 , 2002 To: I ioads of Council Wilh Ule support of AMO, I am writing to tell you about Ontario's Promise, (In initiative launched in November 2000, dedicated to working together to ensure all of Ontario's children and young people h¡¡ve the opportunity to lead healthy and successful lives. Ontario's Promise encouraí)es every sector of society to become involved and work together to fulfil five promises: .. A healthy start; " An adult who cares; " SaFe places to learn and grow; o The tools to succcod; and . A chance to make a difference, The initiative is Icd by a Boord comprised of people from Ontario's public, private and not for profit sectors. As Mayor of Oakville, I am proud to be a member of this Board, working with othors to benefit childrøn and youth. Ontario's Promise does not compete with existing cl1mitabte activilles, but complements and assists these efforls in order to expand and improve existing programs, as well as to generale new resources and creative partnerships. Ovør 300 organizations and agencies have signed on as Partners of Promise committed to p\llIing together for Ontmio's kids. As well, corporations, service clubs, and foundations have donated more trlEln $37 million in increased funding. These first steps are encouraging but they me still just the beginning of an enormous undertaking that will demand the best from every one of us, including municipal government~. One example of municipal leadership in tllis initiative is my colleagues at the City of st. Thomas who have embraced Ontario's Promise, YOLl too can provide leadership and encourage the co-ordination and participation of the vmious sectors in your community. I would be delighted if your municipality would consider becoming an Organization of Promiso. Together we can secure a healthy and successful future for all of Ontario's children i)nd youlh. For more information on how YOLl and your municipality can become a partner please call Lome Coe 8t (416) 325-5358 or visit tile wobsite at www.ontariospromìse.com. Yours very sin cerely, (~J~~ Ann Mulvale M8YOr of Oakville President of AMO 43 o·'''~ ._~ ... -.-., "--" ,.--- ,,-..'-. -- 393 University Avc., Suit" 1701 Toronto, ON M5G 1E6 tol: (416) 971-9856 . toll free: 1-877-426·6527 . fax: (416) 971-6191 . emeii: amo@amo.mullicomoom .._-~- '-"__1'1_~' B4/12/82 22:11:88 EST; ASSOCIATION OF?-) 1 519 633 7661 CLERK-Elgin Co Page 884 APR-12-Q2 FRI 06:41 PM 260 FAX NO, 416 971 6191 p, 03/04 â"'''''~-: . . '. '~~l . ,~ ,.' . ø_ ""_'r'·~·.) .;;:..;...--~~=_:_. THE CITY OF 'VVINDSOR DJœ\ro'MENT OF COUNCIL SERVICES ¡\.Nn CITY CLF..RK: JOHN SKOROBOHACZ C:OMMJt..~ONr..n 0$1 C:cmN'C!/. SF.;f(\Il<:BS liNe CITY CLEroc :::I~:I~~468g _._----~~ ^þril 15, 10Q2 TO: AU_ ONTAR.1O MUNICIPALITIES HE: Deregulation of electricity industry ,,,"'--- Windsor City Council at its meeting held March 18, 2002 adopted the following rC$ùlution: "CR124J2002 WHEl'Œ.AS the Ontario Governmcnt's proposed plan to ~gulate and privatize the electricity industry will: result in higher consumer a1Id industi'ial electricity rates; put increased pressure. on municipal councils' budgets; make hydro gem:ration ownerswp V\1lnerab1e to foreign control; and redllC<': Ontario's ~conomic advantage, threaten jobs and pose a substantia! threat to our environmenT; TmR~3FORE, be it resolved, that this Council urge the Ontario government and thc Premier to immediaœly Mlay the deregulation of Ontario's electricity system and consult with local municipalities to il\1SWer concerns regarding the production of energy as it relates to ekctricity rates and further, that this resolution ßE FORWARDED to the Msocìarion of Municipalities of Ontario for drculation to municipalities having popu1atiol11! larger ths.n 5,000. Please present this resolution at your n~rt COUllcil meeting for consideration and endorsement by your Council. _~~4~~ Brenda Andreatta, Director of Council Services and Deputy Clerk City of Windsor 4 4 3S0 CII)' IbIJ Sqau. W"" . C;". IhJJ . Wl",w,r.Oaiui. N9^ 6S1 r.·MI\1L:<l"'."@.¡,y.""'d,cr..o.<o '" TEL($19) 2SS-6111 .,SS·61IS . FAX [$19) lSS-UI!! n.IJ"'WI~"_\'Id-.J,~_U.P""IIN"naIJT~-'-""~~ ,\~.,!'dI~1:c.c.II'''''''''''~'''IIJ..--w..otM~JO.I.u''t.Ulo),ÎU >1I~J.àt'> alml'1JU.... ~u' .........tI,"""~" ~r.t<'ltJ. B4/12/B2 22:11:48 EST; ASSOCIATIOn OF?-) APR-12-02 FRI 06:42 PM 260 1 519 633 7661 CLERK-Elgin Co Pag" BBS FAX NO, 416 971 6191 P, 04/04 Qn1cc 1)r t111~ Chîd t\r1IJ1inistr;¡ti-vc Oftit.CJ" r.o. Bo' 205<) llnlleybl1t'y Oiat;u'ío ¡'OJ ¡¡CO wcbsite: W'\'\\I'.town,hniJeyburj'.tt!1.C:l Jame. D. Smyth, CAO I C¡êfk 451 Meridiau Avenue Tel: (705) 6'12.3363 Fax: (105) 6'12·3200 c-!113il~ jSJl1J1th@rown.haileybu1('Y.Qn.ca Friday, April 12, 2002 To: An muaicipalities in Ontario ])~:lr Head of cO\JJ1cil: ¡fE: ReqUeST. fnr S\1¡;\I!2Ji=J2~lQur Cost¡: AI Ihe lasl regular meeting, the council for the Corporation of the Town of Haí1eybUIY passed the following rèsolmiou: "WHEREAS ,he Provi"ce of Ontario, through an Order in Council, transferred portions of Secondary Highways lIB. Highway 558 and Hwy 567 to the Town of Haileybury in ¡he lale 1990'y; AND Wl1EIŒAS portions of these highways were known as Highway 11 prior to the conylruc{[OII oj a new sec1fon oj Highway 11 that bypassed the urban area of the Town oj Ikileybu¡-y; AND Wl1EREAS from time to time ir becomes nece~s(Jry for the Province and the O.P,P. to close porticl" of Ilighway 11 within the Tawn of llaileybury municipal boundaries for emergency pU"rpO$es; AND WHEREAS theye is currently no Agreement between the Town of llaileybury rmd ,he Province of Onlorio to recognÎ:2:e the sig,'ifIcal1t inaease .In rraffia volumes through the mwdclpa/i¡y when there are emergency rmid closures along Highway 11 and traffic is 'diverlCdJdetouycd onto mw!iÔpal roads; , AND WHERF.AS all maintenance costs andfuiure recanstruction CQSty ofthefOmler secondary Jdghwoys are the responsibilìly of the Town of Hailey bury; AND WHE1?EAS other municipalities in Ontario are. affected simìtarly when Pr(1Vinclal highways are closed and uppe,' or lower tiey govemmem roads are used for detour purpo~es; TlII'Ji,EFORE BE IT RESOLVED THAT municipal c01mcìl requests thar ,he Ministry of Transponallon pay all costs associated with the maintenance and operanons. of the sections of mUfÚcípal roadway used as detours while Highway 11 is closed for emergency purposes, and ¡hat compensation be paid to lfaileybury and all affected municipalities at a rate of $1,000.00 pe¡- hOllrfor each hour or parr thereoftlidt the detoul' route is required; AND FURTHER THAT this ¡'esolucion be fo/Warded to the Premier of Ontario, the Minlsrer oj lhmsporlarion, David Ramsay, MP.P, for Timiskaming·Cochrane, and the Association of Municipalìlies of Ontario and ics member rmmicipalities for cOl1Swerarion and supporr. " The Mînhtry of Transportation has made it dear !o council it curremly does not provide financial 'support to m1ll)icipaJities under such circumstances. Council rcspecrflllly requ.5LQ "",0' 00.' "[ _ '" mooid,.'<k> i, 0."'" J aIDes1). Smyth (.1ù~f Administrativo Officer/Clerk le'u 45 FALUN DAFA ASSOCIATION OF CANADA P. O. Box 92510 Carlton RPO Toronto, ON M5A4N9 April 9, 2002 PH: (905) 946-0793 FX: (416) 36l-<5052 Email: chuu!!Wonet.Wrogers.com The Honorable Duncan J. McPhail Mayor ofthe County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl AP;¡ 1 5 2002 ;~¡~¡('! ê,..~i:'..,",,,,,,,ß~ Dear Mayor McPhail: SUBÆCT: Request of a Resolution Condemning China's Persecution Against Falun Gong Practitioners We write with respect to request your important support on an urgent situation affecting our communities right now. In doing so you will join elected officials and thousands of citizens from across Canada to be part of a wonderful story and celebrate the courage and compassion of people who continue to stand up to protect the essence of virtue and goodness for our future generations. In 1992 a powerful, ancient cultivation practice was introduced into the public in China. Falun Dafa (also called Falun Gong) consists of five sets of gentle exercises and the study of the universal principles of Truthfulness-Compassion- Tolerance (Zhen, Shan, Ren). Practitioners strive to incorporate these principles into their daily lives. In turn, remarkable health benefits arise. When the heart is pure and the mind balanced, health and happiness are natural results! The free teachings of F alun Gong transcends all cultural and racial boundaries and has touched the hearts and improved the lives of millions in over 52 countries around the world. Since 1995 Falun Dafa has been embraced in communities all throughout Canada. In China the practice of Falun Gong was supported and awarded by the government for many years. It won the prestigious frontier science award in 1992, 1993. In 1996, the book Zhuan Falun, the complete teaching of Falun Gong, was China's national best seller. Unfortunately, experts say this unprecedented popularity and the freedom of people's hearts and minds is what scared the totalitarian president of China. In 1999 he ordered a vicious crackdown and slander campaign against the practice and the over 70 million practitioners in China. In 2000, CNN quoted Jiang Zemin, "Use all means necessary to exterminate Falun Gong or it will be seen as a major weakness to the communist party." Since then Amnesty International and other human rights groups around the world have documented hundreds of men women and children who have been murdered by police and thousands who have been tortured in labour camps across China. On Feb 13 2001, The Special Rapporteur at the United Nations Commission on Human Rights issued a report on her grave concerns on the alleged use of violence against female Falun Gong practitioners in China, "The methods of torture have included: severe beatings... the use of electric shock batons inserted into to the genitals...many women practitioners have died following torture or medical neglect in detention." It is also reported that female practitioners have been stripped naked and forced into male prison cells to be gang raped. Page 1 of3 46 FALUN DAFA ASSOCIATION OF CANADA POBox 92510 Carlton RPO Toronto, ON M5A 4N9 Ian Johnston from The Wall Street Journal won a Pulitzer Prize for his investigative report on the death of a 58-year-old grandmother in police custody and the extensive report on the top down government sanctioned persecution of Falun Gong practitioners in China. "[The central government] puts huge pressure on local officials to comply with central edicts -- but gives them absolute discretion over implementation... they were under strict orders to eliminate the huge number of Falun Dafa protesters in their district but fuced no scrutiny of the methods they used.." The most damaging effect of the persecution is the president's groundless hate propaganda that has been pumped all over China and the rest of the world to turn public opinion against Falun Gong. He has stirred up national hatred towards Falun Gong practitioners with vicious lies and has in turn corrupted the basic human morality of Chinese society. In a recent report, Sidney Jones, executive director of the Asia division of Human Rights Watch, America's oldest Human Rights organization stated, "The charge that Falun Gong threatens the stability of China does not hold up.. Its claim that belief in Falun Gong is a public health menace is equally bogus The danger to health comes from the treatment its practitioners receive at the hands of the police and prison officials." In January a Superior Court Judge ordered a Chinese newspaper in Montreal to stop printing slanderous material against Falun Gong. Judge Reynald Frechette said that the fact that Falun Gong is being persecuted in Communist China was a fuctor in his decision. He also said, "The rights of Falun Gong practitioners supersede the issue of freedom of the press." Last summer a world wide SOS campaign launched in North America, Asia and Europe where Falun Gong practitioners and supporters walked thousands of miles to tour cities and towns all across the world to raise awareness of the persecution Here in Canada thousands ofCaJiadians stepped forWard to help prõtectjustice Over 100,000 signatures were collected on petitions from Vancouver to St John's to the Arctic Circle. Canada's voice has helped with the release of three practitioners from China including Mr. ShenIi Lin who was released in February and reunited with his Canadian wife after spending over 2 years in a labour camp. Their tearful reunion made headlines around the country. Since 1999 Falun Dafa has received over 600 proclamations and letters of support from Mayors and government officials in North America and over 250 in Canada alone In 2000 and 200 I the founder of Falun Dafa, Mr. Li Hongzhi was nominated for the Nobel Peace prize. After 2 Y, years of slander and propaganda from the Chinese president, the old saying that actions speak louder than words holds true.. In the last 2 Y, years the peaceful and determined actions of Falun Gong practitioners who continue to act within their principles ofTruthfulness-Compassion-Tolerance has won the respect and supports from citizens and governments around the world. Unfortunately millions of fàrnilies continue to be torn apart by this illegal and brutal persecution. On March 18th Amnesty International issued an "Urgent Action Statement" calling on citizens to take action and appeal for an end to the recent escalation of persecution in Changchun China where recent orders from the Chinese President to, "Kill them [Falun Gong practitioners] without mercy," has resulted in the disappearance of over 5000 people and the deaths of at least 100 in only two weeks New orders nation widc has pressured all city officials to arrest thousands in a huge sweep. On bchalf of Falun Gong practitioners and supporters we ask you to join the world wide SOS effort: "Urgent: Rcscue Falun Gong Practitioncrs Pcrsecuted in China," and pass a Resolution or write a letter to the Prime , Page 2 of 1 47 FALUN DAFA ASSOCIA nON OF CANADA P. O. Box 92510 Carlton RPO Toronto, ON M5A 4N9 Minister to condemn the violence and repression against F alun Gong practitioners in China You may also write a letter to the Chinese Ambassador or your sister city in China to express your concerns. In this time of need your support will be an important voice representing your people as they join other world citizens to uphold justice and champion world peace. Your actions will give a voice to millions of practitioners in China who are forced silent and will also help innocent Chinese citizeus realize that the persecution and defamation of Falun Gong practitioners is wrong. Your voice will help protect China and the essence of the true human spirit With your support we will continue to believe that goodness will prevail and we trust that soon the persecution of innocent Falun Gong practitioners in China will come to an end. With Respect; TONY C. L. WONG Page 3 of3 4~ , PUBLIC AIIndex: ASA 17/011/2002 UA 81/02 Fear for safety/Fear of torture or ill-treatment 15 March 2002 PEOPLE'S REPUBLIC OF CHINA (PRC) Falun Gong practitioners in Changchun City Dozens of suspected members of the Falun Gong spiritual movement have reportedly been detained during a security crackdown in Changchun City, Jilin Province. Amnesty International believes they are at serious risk of torture or ill-treatment. A major police operation was launched after a group ofFalun Gong members took over a state-owned cable television company in Changchun on 5 March and broadcast pro-Falun Gong films. Local police reportedly stated on 8 March that one person had been arrested in connection with the incident and that two other suspects were being sought. Other media reports suggested that three people had been detained, but no further details have been made available. Since then, police "stop-and-search" checkpoints have reportedly been established across the city and dozens of alleged Falun Gong practitioners have been detained. BACKGROUND INFORMA nON Tens of thousands ofFalun Gong practitioners have been arbitrarily detained in China since the spiritual movement was banned as a "threat to social and political stability" in July 1999. Some have been charged with crimes and sentenced after unfair trials, while others have been sent to labour camps without trial. Many of them are reported to have been tortured or ill-treated in detention. Falun Gong sources have claimed that a special government taskforce, the "610 office", established to lead the campaign against the Falun Gong, issued unwritten instructions in 2001 allowing the police and other officials to go beyond legal restraints in the campaign, discharging them of responsibility if a Falun Gong member dies in detention due to beatings. Over 350 Falun Gong practitioners are reported to have died in custody since the 1999 ban. The programmes broadcast while the Changchun TV station was in the hands ofFalun Gong members included footage of the US-based Falun Gong spiritual leader, Li Hongzhi, who was born in Changchun. They also included a film accusing the government of staging the incident in Tiananmen Square last year when alleged Falun Gong members set themselves on fire. Footage of the incident has been broàdcast widely in China in an apparent attempt to turn public opinion against the group. 49 RECOMMENDED ACTION: Please send appeals to arrive as quickly as possible, in Chinese, English or your own language: urging the authorities to guarantee the safety of all those detained in connection with the takeover of the Changchun TV station and during the ensuing police operation, and to clarifY their names and whereabouts; urging the authorities to ensure that all those detained have immediate access to lawyers, their families and medical attention; calling on the authorities to release immediately and unconditionally all Falun Gong members detained solely for the peaceful exercise of their fundamental human rights; expressing your concern at repeated reports that Falun Gong members have suffered torture and other serious human rights violations, and calling on the authorities to ensure that those responsible are brought to justice. APPEALS TO: Premier of the People's Republic of China ZHU Rongji Zongli Guowuyuan 9 Xihuangchenggenbeijie Beijingshi 100032 People's Republic of China Faxes: +861065206722 (c/o Ministry ofJustice) +86 1065292345 (c/o Ministry ofJustice) Telex: 210070 FMPRC CN or 22478 MFERT CN Telegram: Premier Zhu Rongji, Beijing, China Salutation: Your Excellency Director of the Jilin Provincial Department of Public Security ZHAO YONGJI Tingzhang Jilin Gong'anting 42 Xinfalu Changchunshi 130051 Jilinsheng People's Republic of China Telegram: Director, Provincial Public Security Department, Changchun, Jilin, China Salutation: Dear Director Governor of the Jilin Provincial People's Government HONG Hu Shengzhang Jilinsheng Renmin Zhengfu II Xinfa Lu Changchunshi 130051 Jilinsheng 50 , People's Republic of China Telegram: Governor, Changchun, Jilin Province, China Salutation: Dear Governor COPIES TO: Xinhua News Agency E-mail: english_mail@xinhuanet.com and to diplomatic representatives of the People's Republic of China accredited to your country. PLEASE SEND APPEALS IMMEDIATELY. Check with the International Secretariat, or your section office, if sending appeals after 26 April 2002. To obtain your own electronic copy of Amnesty International's Urgent Action on Falun Gong practitioners in Changchun City, email mmckim@amnestv with "Request UA 81/02" in the subject line. 51 , Background on Developing Situation in Changchun, China 5,000 Detained in Police Frenzy, Over 100 Reported Killed in the Last Two Weeks (3/25/2002 14:39) Timeline of Events March 5, Changchun City area TV stations' signal interrupted with footage (2002) revealing the persecution of Falun Gong in China Jiang Zemin issues order to "kill without mercy" Falun Gong practitioners ~IPolice-state descends on Ch1lUgchun City, officers on every corner ¡marCH 1.) ¡Door-to-door searches conducted to detain Falun Gong practitioners ~ Amnesty I~ternational Releas~;--;;Urgent A~tion", citing fear of IMarCh 1) "serious risk of torture or ill-treatment" MarCh l6Fir~t reports ofFalun Gong practitioners beaten to death by Changchun ,Police 1M h 24 Reports received of 5,000 detained and possibly 100 killed by police arc Police given orders to cremate bodies leaving no record On March 5, 2002, the signal of eight cable TV stations in the region of Changchun City, Jilin Province, China, were interrupted by tapping into the broadcast line. The usual state-produced media channels were overridden, and in their place was broadcast between 40-50 minutes of footage revealing the state-sponsored persecution of Falun Gong practitioners in China. An estimated one million viewers saw the footage. In response to this, Chinese President Jiang Zemin issued an order to kill Falun Gong practitioners "without mercy". Almost immediately, the area of Chanchun was reduced to a near police state, with officers and plainclothes police stationed on each corner. Travelers were stopped and searched. Police conducted door-to-door searches, combing the city for Falun Gong practitioners, and occupying homes where Falun Gong practitioners were believed to have relatives. On March 15th, Amnesty International headquarters in London issued an Urgent Action statement for Falun Gong practitioners in Changchun. "Dozens of suspected members of the Falun Gong spiritual movement have reportedly been detained during a security crackdown in Changchun City, Jilin Province," the Urgent Action stated. "Amnesty International believes they are at serious risk of torture or ill-treatment... " On March 16 and March 18, two men, both Falun Gong practitioners, were beaten to death by police. Police guarded their houses to control any news of the events leaking out. The victims' family members were threatened and monitored. As of March 24, reports of over 5,000 detained have been received by the Falun Dafa Information Center. More startling, reports of at least 100 d!!aths were received. Several of these cases involve police pushing or forcing Falun Gong practitioners from the windows of tall buildings, and then reporting the deaths as suicides. Reports are received of daily killings, along with torture and brainwashing sessions held by the "610 Office" of the Agricultural School in Xinglong Shan City. The "610 Office" is an extra-judicial government body formed specifically to carry out the persecution of Falun Gong. It is believed that the escalated persecution in the Changchun region is due to continuous pressure from President Jiang himself. Police have been given a quota of five arrests per officer from the top down, and all legal proceedings are bypassed. Police in Changchun have been given free reign to kill and cremate the bodies without record. Information in the area is under extremely tight control, and the figures received are believed to be conservative. The lives of thousands of peaceful Falun Gong practitioners, from children to elderly, are in grave and urgent danger. International Education Development (IED)'s Statement at the U.N. UNITED NATIONS Sub-Commission on the Promotion and Protection of Human Rights Fifty-third session Agenda item 6 August, 2001 International Education Development has followed the topic of terrorism and human rights for many years and we welcomed the appointment of the Sub-Commission's Special Rapporteur Mme. Koufa in 1996. ... We strongly agree with the Special Rapporteur that State terrorism in the form of government terror against its own people -- what she calls "terrorism from above" -- produces far more gross violations of human rights than any other form of terrorism. ...When a regime resorts to State terrorism, the international community can expect to be overwhelmed with cases under the international mechanisms and swamped with persons seeking asyium from that regime. Such is the case in China with the regime's violent assault on practitioners of Falun Gong. In our statement under item 3 we described the Falun Gong Practice as we have found it to be. The government, in exercise of the right to reply, attempted to justify its State terrorism against the group by calling it an "[Chinese government's slanderous words deleted]' that has caused deaths and the break-up of families. In our investigation, the only deaths have been at the hands of the Chinese authorities: families have been broken up because family members have been killed by the regime; people have been broken down, not by Falun Gong, but by extreme torture, incarceration in mental hospitals with brutal treatment, hard labour in labour camps and other such practices. As was reported in the International Herald Tribune on August 6, 2001, the regime admits that it has officially sanctioned violence against practitioners in order to wipe out Falun Gong. The regime points to a supposed self-immolation incident in Tiananmen Square on January 23, 2001 as proof that Falun Gong is an "[Chinese government's slanderous words deleted]'. However, we have obtained a video of that incident that in our view proves that this event was staged by the government. We have copies of that video available for distribution. In his most recent report (U.N. Doc. E/CNA/2001/66, the Commission's Special Rapporteur on Torture attests to tens of thousands detained and tortured practitioners. (Paras. 246-290). The Commission's Special Rapporteurs on Violence against Women and Extrajudicial Executions also attest to these abuses, with similar indications as to numbers. (EICNA/2001/73/Add.1, para. 19; E/CNA/2001/[ D. We are compiling evidence indicating that at least 50,000 Falun Gong practitioners are detained in prisons, labour camps or mental hospitals, of which thousands are beaten and many tortured to death. Hundreds of thousands (perhaps millions) of practitioners are severely threatened. The UN mechanisms clearly cannot handle this volume of verified cases, nor can the international community easily cope with perhaps millions of asylum seekers -- all of whom would clearly meet asylum criteria. Accordingly, the international community as a whole and the Sub-Commission in particular should address this situation of State terrorism as one of extreme urgency. [..·1 http://www.clearwisdom.net/emh/articles/2001/9/9/l3711.html OTTAWA PLEASE QUOTE FILE IA02-30042 March 13,2002 Honorable Bill Graham, PC, MP Minister of Foreign Affairs 4l8-N Centre Block House of Commons Ottawa, Ontario, KIA OA6 Dear Bill, I am writing to you to express my profound concern regarding human rights violations in China, specifically, the persecution of Falun Gong practitioners As I write this, a group of courageous Canadian Falun Gong practitioners is conducting a hunger strike on Parliament Hill to draw attention to the on-going persecution of the Falun Gong by Chinese authorities. According to Human Rights Watch, Amnesty International, and many Canadian Falun Gong practitioners who have traveled to China, the Chinese government has been sponsoring a campaign against Falun Gong practitioners for the past two and a half years. The human rights violations appear in many fonns: arbitrary arrests and confinements, torture, unlawful process, long tenn confinements without conviction or hearing, administrative penalties without a process oflaw, and rrequently applied death penalty. The situation in China has recently become even more critical as President Jiang Zemin is reported to have ordered a "Kill Without Mercy" policy against Falun Gong practitioners. Canada must not silently allow the Chinese government to perpetrate such crimes against its own citizens. I therefore urge you to protest these human rights abuses against Falun Gong practitioners to the Chinese authorities, and inform them of the concern that Canadians have for their repressive policies. Furthennore, I would urge you to voice Canada's concerns with China's appalling human rights record at the United Nations Commission on Human Rights meeting in Geneva later this month. In the absence this year of an American resolution censuring China for its human rights violations, Canada has a moral obligation to initiate its own resolution to this effect. To do otherwise would risk Canada's international reputation as a champion of human rights and intemationallaw. I look forward to your earliest reply to this important issue. Sincerely yours, Svend J Robinson, MP Burnaby-Douglas SJR/ia Sample Resolution Condemning China's Persecution against Falun Gong Practitioners WHEREAS Falun Gong is a peaceful personal improvement system that aims for mind-body hannony that guides people towards compassion and upgrades their morality by following the principles of truthfulness, compassion, and tolerance; and WHEREAS millions of people in over 50 countries practice Falun Gong and are welcomed as good citizens; and WHEREAS in the last two years, a systematic escalation of horrific attacks has been launched by Jiang Zemin's regime against Falun Gong practitioners in China,; and WHEREAS this policy violates China's own constitution as well as the International Covenant on Civil and Political Rights and the Universal Declaration of Human Rights; WHEREAS Jiang Zemin's regime has created notorious "610" offices throughout China with the specific task of overseeing the persecution of Falun Gong practitioners through organized brainwashing, torture, and murder; and WHEREAS as propaganda ÍÌ'om China's state-controlled media has inundated the public in an attempt to breed hatred and discrimination; and WHEREAS s the number of verified deaths ÍÌ'om torture has reached 370 so far, tens ofthousands have been tortured while confined in labor camps, prisons, and psychiatric hospitals, and hundreds of thousands forced to attend brainwashing classes; and WHEREAS women in particular have been the target of numerous fOffils of sexual violence, including rape, sexual assault, and forced abortion; and WHEREAS several permanent Canadian residents and citizens have been imprisoned, tortured, and subjected to arbitrary detentions; and WHEREAS the campaign of persecution has been generated by the Chinese Government, carried out by government officials and state police, and peffileated every village and every level of government in China: NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of (XX) support those who practice Falun Gong and further that harsh, brutal, and repressive practices of the Chinese Government against Falun Gong followers be condemned, and that (I) the Government of the People's Republic of China should immediately cease its persecution of Falun Gong practitioners; and (2) the Government of the People's Republic of China should immediately dismiss notorious government "610" offices throughout China with the special task of overseeing the persecution ofFalun Gong practitioners through organized brainwashing, torture; and (3) the Government of the People's Republic of China should immediately release ÍÌ'om detention all Falun Gong practitioners; BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Honourable Mr. Chretien, Prime Minister of Canada, the Honourable Mr. Graham, Minister of Foreign Affairs,... The Honorable Kofi Annan, General-Secretary of United Nations, Mr. Jiang Zemin, President of China, Mr. Rongji Zhu, Prime Minister of China, Mr. Ping Mei, Chinese Ambassador in Canada. Rt. Hon. Jean Chretien Prime Minister House of Commons Ottawa, ON KIA OA6 Honorable Bill Graham, PC, MP Minister of Foreign Affairs 418-N Centre Block House of Commons Ottawa, Ontario, KIA OA6 Mr. Kofi Annan Secretary General United Nations, NY 10017 Premier of the People's Republic of China Zhu Rongji Zongli Guowuyuan 9 Xihuangchenggenbeijie Beijingshi 100032 People's Republic of China His Excellency Ambassador Ping Mei Chinese Embassy in Ottawa 515 St. Patrick St. Ottawa, ON KIN 5H3 The "Cells within a Cell" and the Illegal Trade and Commodity Production in Chinese labor Camps (Mainland practitioner 3/24/2002 0:21) I am a practitioner in Hunan province. I was sent to a labor camp for a year because I went to Beijing to appeal and for persisting in practicing Falun Dafa. During my stay in the labor camp, I suffered severe torture, both physically and mentally. In the labor camp, practitioners were forced to work 18 hours a day. This work was valued at more than 1000 Yuan per month, but the rewards were just spoiled rice and rotten vegetables. This is a typical case of slavery and intentional torture. I witnessed that all those who were forced into the labor camp were treated as slaves, Practitioners are actually held in an "additional jail" inside the labor camp. Police force criminals to take three shifts every day to monitor and control Dafa practitioners. In every group, two or three criminals keep an eye on one Dafa practitioner. Dafa practitioners were confined in a 10 square meter room all day long and bullied by criminals. Practitioners are even monitored when going to the toilet. Police have even forced drug addicts to beat Dafa practitioners. So what work was actually done in the labor camp? They made bootleg copies of best sellers and famous or classic books. They also secretly make pornographic books and magazines. This has happened in different labor camps everywhere in the country. They say they want to "reform" people. Aren't they transforming people into something worse? (Mainland practitioner 3/24/2002 0:21) ,'-'":;':';\<:~:"'-"-~--'-".- . >.<.~ = r~~·1{,¡;(]~;¡1t~¡;,;,.,.,..,.~""";,.,.-"<;,.,·"".",,,,",~,·_,,,~·...-:,,,,,,,,..:,;:.._.;.~,._ Bill Bryce, Director of Education and Secretary April 9, 2002 Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. ThOmasON N5R 5V1 pC! I 5 2002 . . DISPOSITION OF PROPERTIES The Thames Valley District School Board has approved the disposition of .the five properties listed below. 1. Early Childhood Education Centre, 1 0&1.6 Aldborough Avenue, St. Thomas QN 2. Mary Bùcke Public School,. 9ß Fairview Avenue, St. Thomas ON 3. Broadway Public School, 81 Broadway Street, Woodstock ON 4. Chapel Public School, 27 Chapel Road, Woodstock ON 5. Victoria Public School, 45 Delatre Street,. Woodstock ON . Ministry of Education Regulation 444/98, DispOsition of Surplus Real Property, requires that the above property first be offered to other public sector bodies before it is offered on the Open market. An offer must be for sale, lease or other disposition at fair market value. The building and site information for each school is attached. If you .are interested in purchasing any or all. of these properties at .fair market value, please fax me at 519-452"2254 sothatwecanbegin discussions immediately. Should you have no interest in purchasing this property at fair market value, I would ask that you advise me in writing not later than July 9; 2002. . . Thank you for your early consideration. Sh'aron Dawson Manager of Support Services enclosure 52 Thames Valley District School Board Support Services Department 1250 Dundas Street, 1'.0. Box 5888, london, O~rio .N6A 511 Tel; (519) 452-2303 Fáx: (519) 452-2917 website: wwwJvdsb.on.co . "Our Students, Our Future" . . The Tharnes Valley District School Board has approved the disposition of the five properties listed below. 1. Early Childhood Education Centre, 10 and 16Aldborough Avenue, SI. Thomas ON two detached buildings -brick and masonry, each one fl.oor with asphalt shingled roof, one no basement, one ha.s part walk-out b.asement building age: 1960sand1970s the land area consists of 3.548 acres currently zoned residential the building is. considered to be in average condition market value estimate: $575,000 · · · · · · 2. Mary Bucke Public School, 98 Fairview Avenue, St.Thomas ON · detached one story building - masonry and metal clad, no basement, sloped roof · building age: 1960's · the land area consists of 4,52 acres · currently zoned res.idential · the building is considered to be in average condition · market value estimate: $285,000 3. Broadway Public SctJOol, 81 Broadway Street, Woodstock ON detached two story building - masonry, with basement and slc>ping roof building age: 1950's the land areaconsists of 1.3 acres currently zoned residential the building is considered to be in average condition market value estimate: $415,000 · · · · · · 4. Chapel Public School, 27 Chapel Road, Woodstock ON deté ched two story building with basement building age: 1893 with addition in 1940's the land area consists of 1..624 acres currently zoned residential market value estimate: $155,000 · · · · 5. Victoria Public School, 45 Delatre Street, Woodstock ON detached two stôrybuilding ~ masonry with basementarydsloping, metal clad roof building age: 1910 . . the land area consists 0.7 acres currently zoned residential the building is considered to be in average condition market value estimate: $490,000 · · · · · · 53 CORRESPONDENCE - April 22, 2002 Items for Information - (Consent Aaenda) 1. AMO Member Communication ALERT 1) Tory Leadership Candidates and Their Policy Platforms AMO Member Communication "For Your Information" 1) Province Appoints Social Housing Services Corporation Board of Directors (ATTACHED) 2. Fraser Spittal, Chairperson, The Municipal Advisory Committee For the Disabled Persons, City of Kawartha Lakes, announcing a one-day seminar for municipalities required by the Ontario Disability Act to set up an Advisory Committee for the Disabled Persons, (ATTACHED) 3. James Knight, Chief Executive Officer, Federation of Canadian Municipalities, thanking the County for renewing membership with the FCM. (ATTACHED) 4. David L. Lindsay, President and CEO, Ontario SuperBuild Corporation, Ministry of Finance, with a copy of the SuperBuild's Progress Report for 2001-2002. (copy of report available for viewing in Administrative Services) 5. John King, Assistant Deputy Minister, Health Care Programs, Ministry of Health and Long-Term Care, advising of the County's eligibility to receive a special grant of $135,000 through the Ministry and Ontario SuperBuild. (ATTACHED) 6. Dave Hill, President, CUPE 4222, CUPE.SCFP, announcing the discontinuatic:m of the Buddy Bear Program. (ATTACHED) 7. Steve Peters, M,P.P. and the Czerewko Family, thanking County Council and staff for the flowers in memory of their mother. (ATTACHED) 8. Government of Canada, News Release, announcing the launch of Canada's Innovation Strategy.,.. Achieving Excellence: Investing in People, Knowledge and Opportunity KnowledQe Performance. (copy of the background information available for view in Administrative Services) 9. Marilyn Fleck, announcing the Region One O.A.N.H.S.S. Annual Golf Tournament "The Paul Johnson Invitational" to be held on Friday, June 15, 2002 at Wardsville Golf Club. (ATTACHED) 10. Sylvia Hofhuis, President, Board of Directors and Laurie Carroll, Chair, Community Relations Committee, Elgin Association of Community Living, announcing the "Nifty 50's Evening with Dave Hoy" fundraising event to be held on May 10, 2002 at 51. Anne's Centre. (ATTACHED) 11. Reminder for the FCM 65th Annual Conference and Municipal Expo, to be held in Hamilton, Ontario May 31 - June 3, 2002. (ATTACHED) 54 2 12. Father Thomas Rosica, National Director and CEO, World Youth Day 2002, with an update on the World Youth Day 2002 event to be held July 18-28, 2002 and the impact on the municipalities involved. (ATTACHED) 13. John Georgakopoulos, Ontario Ministry of the Environment and Lora Ward, Environment Canada - Ontario Region, with information regarding reporting software available for reporting annual and smog season emission data to the MOE. (ATTACHED) 14. Karen Haslam, Mayor, City of Stratford, with an invitation and registration form for officials and municipal staff to the "Civic Night at the Festival Theatre", Friday, June 14h, 2002 at 8:00 p.m. . ~ 55 B3/21/B2 23:15:B8 EST; ASSOCIATION OF?-} 1 519 b33 7bb1 CLERK-Elgin Co Page BB4 MAR-21-02 THU 04:32 PM 260 FAX NO, 416 971 6191 p, 03 £~_. Associationof / MUJ1icipalities " - -.;,' ofOnl<1rio -Äï-e·-rt: I~J¡_~'_"~"·~" .'." .,....... .,- ' J!J3 Un¡"'orsty Avenuo, $ulo 1"01 ToronLo, ON Mf)G lEt> Tel (.t16) S71-ÐðSG' fax (416) Ð71·61Dl ¡;,mtJ1::unO(\tlM'O mun!com,com To the immediate attention of the Clerk and Council Ple¡¡se ensure that copies of this <'Ira distributed to all Members of Council March 21, 2002 Alert 02/010 Tory Leadership Candidates and Their Policy Platforms Issue: Five Tory Leadership Candidates respond to the AMO qUi~gti()nnaire. Bad<r¡round: On Mûrch 11, 2002, AMO forwarded a questionnaire on municipal issues to oach of the five candidates for Premier. Each candidate has responded and a complete copy of the questionnaire and the responses of Tony Clement, Ernie Eves, Jim Flaherty, Chris Stockwoll and Elizabeth Witmer can be viewed on the AMO and Municom W~¡bsitGS at: ~w_w:_~nlQ..:.º.!l&ª. or JV\Y,'!'Ll}luní,com,com The site also contains a link to the c<1ndidates' Websites. Action: AMO staff will continuo to inform AMO member of Tory Leadership Candidates policios that impact municipal government. 56 83/19/82 23:89:39 EST; ASSOCIATION OF?-> MAR-19-02 TUE 05:56 PM 260 1 519 633 7661 CLERK-Elgin Co Page 882 FAX NO, 416 971 6191 p, 01/01 £~. ASSOCiatiOn OT Municipalities . of Ontario For Your f:tnformatiorl 393 UI'Iiversity AVeOl!c. Suite 1701 Toronto, ON M5G lEG Tel: (416) 971-9856' fax: (416) 97106191 email: amo@amo.m\.lo!com.com To the atiention of the Clerk and Council. Please ensure that copies of this are distributed to all Members of council For Immediate Attention March 19,2002 FYI - 021005 Province Appoints Social Housing Serl/ices Corporation Board of Directors Issucs: Tha Ministor of Municipal Affairs and Housing rocently appointed the first Board of Directors for the Soci;-¡I Housing Sorvices Corporation, Facts: TriG Sociai Housing SCT\lices Corporation (SHSC) Is a special purpose body aulhorized by section 140 (1) in Bill 12ß. "1M Social Housing Reform Act 2000. The stated purpose of the SHSC is to ;:¡ddress a number of i~su()S including, bulk purchasing, group insurance and bench marking services. i he appointed Board members aro as follows: · Dr. Gordon Chong - Ctmir · Lynn Aikman.. Administrator, Legion Village 96 Seniors Residence, Bfockvilie · Bas Balkissoon - Councillor, City of Toronto · Dere\( Baliantyne - CEO. Toronto Community fiousing Corporation · Pilii Grown __ General Manager, Shelter, Housing, & S\Jpport Division, City of Toronto · Marv ! iugtJes -. Social Housing Manager, Norfolk County · f(en Lawson _ Co-ordinator, Cardinius Housing Co-op, Ottawa · Roger Maloney - CAO, Region of Peel " Don McCausland - Mayor, Township of Grey Highland · Edward MetLler - Councillor, City of Thundor Boy · Keith Moyer _ Community Co-ordinator. Boechwood Co-op Homes, Waterloo · Andrew Paton __ Provincial Appointee (former Toronto Counciilor, former MTHA Board Member) · Howard Ro.bínson _ Counciilor, City of Kawarlha Lakes (former Board Member-Lindsay Non- Profit Housing Corp) · Dr. Gen;¡id Rogers -- Deputy Mayor, Town of Hanaver · Margaret Singlotoll __ General Manager, Gily of Ottawa Non-Profit Housing Corporation Action: AMO h3S never supported the concept of a province-wide body, but will monitor the developments of HI¡) Soci¡:¡1 Housing Services Corporation and keep members updated. TlJis infOfmalion Is ,IVaI/able through AMO's subsoription based MUNICOM network at !N~~y..Ij)U!:Û~t?Jq·.!2grrl I,'or l'nrHI1.'.r info: Conlnct Dino l..l1pp:}, SL:nior l'oliC'y Advisor al41(J 971~98S6 cxt. 342 or Toll Fnc. all 87742()-6527 ~'t;f. 3·t~ or C'Jl1~lil: fi.f:MnPl~;jHlli!:..~Œ.!!Ü£o'n.l'Q!!! ~ 57 _~ 'n'...'..,,_"-___....-....-..-- -. ~._--- City of IQtWART Catch the Kawartha spirit '.Jfu, mu.nicipal ßJvÙJor'1 Committee Jar ':biðablJ perðonJ 180 Kent St. W. Lindsay ON K9V 2Y6 1-705-324-6171 (Service Centre) ,,' '<;,;i ~"'. ,..,', ,-" March 14, 2002 MAR 20 200? Warden Duncan McPhail The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden McPhail: As you are no doubt aware, the new Ontario Disability Act requires that municipalities with a population in excess of 10,000 form a Municipal Advisory Committee for Disabled Persons. On June the 19th, 2002 the City of Kawartha Lakes Municipal Advisory Committee for Disabled Persons, which has been a standing committee of council for eleven years, is planning on holding a day-long seminar to bring together municipalities who already have advisory committees and those who are required to form one. The focus of this seminar will be the exchange of ideas and experience. This would not only benefit the beginners but would also allow the existing municipalities to learn from each other. We will be making every effort to have the Hon. Cam Jackson, Minister of Citizenship and People with Disabilities attend as keynote speaker. We have set a price of $35.00 per person which includes a buffet lunch. Should you plan to attend please complete the attached questionnaire and return in the stamped addressed envelope no later than April 24th Please note that space is limited. We hope that you will take part in this seminar and benefit from it. Yours truly, ~4rz;¿ Fraser Spittal, ~ Chairperson Encl:3 WORKING TOWARDS QUALITY LIVING FOR ALL PERSONS - 58 City of IQ-WART Catch the Kawartha spirit Art Troax, Mayor P.O. Box 9000,26 Francis Street Lindsay ON K9V 5R8 Tele: (705) 324-9411, ext. 320 Fax (705) 324-1750 e-mail: truax@Sympatico.ca www.city.kawarthalakes.on.ca Dear Prospective Participant, Given the fact that the new Ontario Disability Act requires that municipalities with a population in excess of 10,000 are required to form a Municipal Advisory Committee for Disabled Persons, the City of Kawartha Lakes Municipal Advisory Committee for Disabled Persons wishes to host a seminar to bring together municipalities who already have Advisory Committees and those who are required to form one. The focus of the seminar will be the exchange of ideas and experiences. As well, it should be of great benefit to beginners who are in the throes of putting together their Terms of Reference. I am proud of our Municipal Advisory Committee for Disabled Persons for taking the initiative for this seminar and accordingly, welcome you to the City of Kawartha Lakes for what I consider to be a very worthwhile day. I trust that everyone can benefit from such a meeting and trust that the experience will be worthwhile. Yours truly, ~ Art Truax, Mayor AT:pjh 59 CITY OF K..4. W ARTHA LAKES MUNICIPAL ADVISORY COMMITTEE FOR DISABLED PERSONS SEMINAR PLEASE COMPLETE THE FOLLOWING QUESTIONS AND RETURN IN THE STAMPED SELF ADDRESSED ENVELOPE BY APRIL 24TH, 2002. NAME: MUNICIPALITY: POSITION: THE COST OF THE SEMINAR IS $35.00 PER PERSON. TIllS INCLUDES A BUFFET LUNCH. THE SEMINAR BEGINS AT 11 :00 A.M. AND RUNS TO 4:30 P.M. PLEASE RETURN CHEQUE MADE PAYABLE TO MUNICIPAL ADVISORY COMMITTEE FOR DISABLED PERSONS. PLEASE LIST ANY SPECIAL NEEDS: DIRECTIONS: LINDSAY ONTARIO-- ADMIRAL INN IS ON THE OUTSKIRTS OF LINDSAY WEST OF TOWN ON HIGHWAY SEVEN. THEIR TELEPHONE NUMBER IS 1-705-328-1743. IF YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CALL BARBARA McARTHUR, SECRETARY, MUNICIPAL ADVISORY COMMITTEE FOR DISABLED PERSONS. AT 1-705-328-0041 60 Federation of Canadian Municipalities Fédéiåti9n canådiemie:--:' des municipalités MAR 20 20b? March 15, 2002 Ward,en Duncan McPhail and MembèrsofCouncil County of Elgin 450 ßunsetDrive St.Thomas ON N5R 5V1 YourVoice Counts Dear Warden McPhail and Members of Council: ,'- , , . ~ - Thank you for renewi~g your membership with the Federation of Canadian Municipalities (FCM). Your support makes FCM a strong and. united voice for municipal governments in Canada. . . . Since 1901 FCM has promoted the interests of municipal governm~nts to the Government of Canada. Our efforts have paid handsome dividends 'over tlìe yeéjrs and 2001 was no exception, The recent Federal budget responded to several of FCM's priorities, including: an additional $2 billion for municipal infrastructure; a reaffirmation of the $680 million commitment for affordable housing: to be níatchedby the provinces and territories; and a doubling to $250 milliòn of the FCM· Green Municipal Funds, Thè Government faced difficult choices in this Budget because of securiíy needs and revenue concerns, We can take satisfadion in what we have achieved together! . . -' - .' ,- -. - .' ' To strengthen the representation of all municipal interests in Canada, .governancestructures within FCM have grown this year with the creation of the. Nprthern and Remote Communities Ca.ucus and the' Rural Caucus, Both will . have a seat on the FCM Executive Committee. - . Shouid you. have questions or require additional. information, contact . Danielle Dubé, Manager, Membership Services, at (613) 244-6046 or e-mail: ddube@fcm.ca. . 61 .. - Mission Stateme'nt The ~edér4tiori ~jQmådian Mimi£jpàÏitiei (FCM)_hás ~e0' the, 1lil;tiór¡j¡1 voice ofmuifidptd gwqnments 5Î'm;e 19Q1: -¡;CM~ is dedicated to imp~~vÙig th~qttd!ity of líft ín,t!l£ commu~ities bj pr?inoting :strong; ejfectjvè and accountable nlunicJp~1 g()Vmlm~. - É~oncé. de:-~ss~~n _ _ . _, _, _ _ In FédératÉõn etÚuidienne des municipalités (FCM/ err la voix- nt1tioil{l1edesgou;~erjI_f1?tsmunicip'auxdijuis 1;;01.. LaFCM es£vorii,e: à améliorer-j¡¡ .qUalité de 'vie dims touÌ:es ks-co!lectiÍjtés en fàvprisa'n-Ùies g(l~verneÚlelits m.uniciþauxfotts; ejJÙ:aces et responsables, .,,~ - Councillor Jac_kI.ayron - - 'Toromo; Omariò ~residen:-r ,_ :~¡;>é~~çiem Alderman-John Schmal Calgary, 'Alberta. FirSt Vìce, President Premier vice.prés,ide,nt Maire Yves Ducharmé HUll (Québec) Second Vice President De~ième- vlce'~erésidem~ ',Mayo)," Ap.~ -Ma~Lean Ne':\~ Glasgow, ~o"a Sc~ï:ia _ Third Vice'-Presiderit Tro~si.ème yice~pré~ideme Couòcillor Joanne Monaghan !GtiI1?-at,:'I~ri,tish t_olt11llhi~ :PastPrci;ident Présip.entesoftaÍ1te -Jáines W. Knight Chief Exeèucive- Officer Chef de la direci:iQÌl ~ 24 i_µ~ Clarence $treet Ottawa,:Oma,rio:Klþl,5P~ ' '6' (613)241-5221· Qii (613) 241-7440 -. feàerati.~n@f~m;¿: _ . _ _ ,_ _ Web'site/site weD-: wwW.fcm.ca " - , '&ono~i.c ~nd-.~ocial' Poliçy J?oli~ique$ economigues et so_cial~ Qii (613) 244-2250 : poJièy<Pfcm.ca Suståinàble Communities - irid,Envirónmèmal' Poliéy CollettivitéS viabIes et politigÜes e:nvir01ùieine~taÍes. ; ; Qii (613)244-1515 . ~mmunîtîés~fc~.c:a . Corporate Development _ - .[)~velopperrieD.t, córporat¡{ Qii J6i3) 2~1-2126· 0rp?rate@~cin~~' Imernational,Centre f~r Muni<:îp_al pevdop,menr - ÇeñÚ~'¡nternational pour Ie développe~em Il!-uniåpal Qii (613)241-7117· , inte~n:ltiQnal(@féÌn'.Ca- ð Ontario SuperBuild Corporation Ministry of Finance Frost Building South, 6th Floor 7 Queen's Park Crescent Toronto, Ontario M7A 1Y7 Telephone: 416 325-0424 Facsimile: 416325-8851 www.SuperBuild.ca Société ontarienne SuperCroissance Ministère des Finances Édifice Frost Sud, 6e étage 7 Queen's Park Crescent Toronto (Ontario) M7A 1Y7 Téléphone: 416325-0424 Télécopièur: 416 325-8851 www.superBuild.ca ® Ontario SuperBuild Hany V. Mezenberg The County OfElgin 450 SUNSET DR ST THOMAS, ON N5R 5Vl March 15, 2002 33112 XX13(Q) MAR 27 2002 Dear Harry V. Mezenberg After years of under-investment, Ontario is embarked on a massive program to modernize and restore the public infrastructure of our communities - the hospitals, highways, classrooms, community centres, water treatment plants and public facilities that make our cities and towns better and safer. Since 1999, Ontario has invested nearly $9 billion in this endeavour; by the end of 2004, public and private SuperBuild investments will reach $20 billion, the largest investment of this Idnd in the history of the province. Virtually every community has been touched by these investments; they contribute to our prosperity and enrich our lives. SuperBuild's Progress Report for the fiscal year 2001-2002 describes in detail this renaissance for Ontario - not in terms of dollars spent, but in terms of the communities affected, and the people whose lives it changes. This Report talks about the new diagnostic imaging equipment installed in Windsor that reduces waiting lists and treats patients faster and better. It describes the new water system in Victoria Harbour, and the way it makes the health of residents of that community safer. It discusses improvements in highways and transit systems, and how they will allow people in the Greater Toronto Area to spend less time stuck in traffic, and more time with their families. Above all, the Report makes the point that infrastructure is not about asphalt and concrete; it is about people and services - SuperBuild investing in the facilities that improve our lives and make our communities stronger. The Report attached provides dozens of examples that show how the govemment's efforts to rebuild Ontario are affecting the lives of people in every corner of the province. I hope you will read it with care, because it demonstrates how we are building Ontario's future. If you want additional information,j:>r if you wish to be added to our mailing list, please return the prepaid reply card or call 1-800-263-7965. Yours sincerely, 9¿ David L. Lindsay President and CEO ~ 62 ~ it @, ( _"fl . ~---Ðntario$yperB ~~ROGRESSREPO " " " \. , \ \ \ \ \ \ \ i ~ @ 1 © MAR 25 2002 14:19 FR EMERGENCY HEALTH SERU416 327 7911 TO 915196337661 P.02/03 Ministry of Health and Long-Term Care Ministère de la Santé et des Soins de longue durée ® Ontario A..;sislânl Deputy Mini..tcr Health Care- Pr()grams Sous..minÏ$tre adjoint Pr(lgr.9.lIlIIU$ des soim de S'.inté Sth Floor, Hepburn Block Queen's Pnrk Toronto. ON M7A lR3 Édlflce Hepburn, Se €tage Queen's Park Toronto (ON) M7 A lR3 TeI,phone: (4161 327·2414 F.scsinùle: (416) 314-5914 T€I€phone (416) 327-2414 Télécopieur (4161 314-5914 MAR 2 5 2002 Warden Duncan J. McPhail County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden McPhail: As you wilJ recall, in September 2001 the government announced that $10 million was to be made available to assist Upper Tier Municipalities and Designated Delivery Agents with the purchase of new ambulance vehicles and equipment. This funding is part of a total of $379.7 million in special grants for medical equipment that the province has invested over a two-year period. The strategy to provide additional ambuJance equipment was developed as a collaborative effort between the Ministry of Health and Long- Tenn Care (MOHLTC) and Super Build, and it complements the government's broader capital investment strategy for health infrastructure. We are now pleased to announce the release of this $10 million to enable municipalities to purchase additional vehicles and equipment needed to improve ambulance services, and specifically improve response time performance. This grant is in addition (0 the $5 milJion announced in September 2001 to replace defibrillators and vehicles. According to our review of your Land Ambulance Response Time Improvement Framework plan, your organization is eligible to receive a special gram of $135,000. The administrative details, including tenus and conditions, and sign-back agreement for accessing this second special grant will be provided to you shortly in a letter from Mr. Malcolm Bates, Director, Emergency Health Services Branch, .../2 63 MAR 25 2002 14:20 FR EMERGENCY HEALTH SERU416 327 7911 TO 915196337661 P.03/03 - 2- Warden Duncan J. McPhail Thank you for your participation in this important initiative. Yours very truly, King A istant Deputy Mini er alth Care Programs c: Mark MacDonald, Chief Administrative Officer Roger Anderson, LAISC Pat Vanini, AMO " 64 ** TOTAL PAGE.03 ** CUPE·SCFP 4222 Dave Hill Canadian Union of Public Employees Syndicat canadien de la fonction publique Sharon Ridley On the front fme . Au coeur de /'acflon LOCAL / SECTION LOCALE PRESIDENT I PRÉsrDENT(E) RECORDING SECRETARY I SECRÉTAIAE-ARCHIVISTE 544 Clarke Road, London, ON N5V 3K5 Telephone 519-453-4222 FAX 519-659-3527 e-mail cupe4222@on.aibn.com www.cupe4222.homestead.com MAR 22 2002 March 20, 2002 County Clerk for Warden & Members of Council, re: Resolution of Council Autumn 1992 County of Elgin Administration Building, 450 Sunset Drive 51. Thomas, ON N5R 5V1 Dear County Clerk for Warden & Members of Council, re: Resolution of Council Autumn 1992: On behalf of the members of CUPE 4222, support staff for the Thames Valley District School Board, I wish to thank you for your participation in the Buddy Bear Program in the past years. Unfortunately, we are unable to continue this program. Following our guidelines for disbursement offunds which have accrued in our Buddy Bear account a donation will be made to the Children's Hospital of Western Ontario during their Celebration Weekend. Once again, thank you for sharing the opportunity to give back to our communities. Sincerely, ~~~~ ~ Dave Hill President CUPE 4222 65 ""-~ @ R01 ~ Region One O.A.N.H.s.s. Annual Golf Tournament "The Paul Johnson Invitational" Friday, June 14, 2002 Wardsville Golf and Country Club, Longwoods Rd.,Wardsville Tee time: 0900 to 1100 - tees will be closed to allow for start times. Cost per person: For the full day (green fees, lunch and dinner) $42 For green fees and lunch only $30 For dinner only $17 This year's dinner will be a Barbecued steak dinner. The number of attendees must be confirmed no later than June 3. 2002. There will be no refunds after that date. Each person is expected to bring a prize for the prize table, and the prizes should be a minimum of $20 value. There will be individual prizes for Ladies low score, Men's low score, longest drive and closest to the pin. And of course, in keeping with the tradition started by Paul, the presentation of the Green Jacket and the Plaid Jacket. Last year, the Paul Johnson Memorial Award was presented and again this year, we will include ballots in your starter's package so that you may vote for your choice. Power carts can be reserved by contacting the Golf Course - (519) 693-4921 and the Pro Shop will confirm your cost for the cart. Please fax the completed attached sheet back to the number shown on the sheet and ensure that a copy of the sheet and your accompanying cheque are received no later than June 5, 2002. Your cheque should be made payable to: County of Elain 67 Region One O.A.N.H.s.s. Annual Golf Tournament "The Paul Johnson Invitational" Friday June 151 2002 at Wardsville Golf Club Home or Supplier Represented: Full Day Green Fees Dinner Name Green Fees, And Lunch Only Fees Paid Lunch and Dinner $42. $30 $17 Please make your cheaue Davable to: County of Elain Fax your sheet to: Marilyn Fleck (519) 762-6091 Please mail a copy of this sheet with your remittance to: Marilyn Fleckl P. O. Box 5421 Dutton, Ont NOL 1JO Further information: Phone (519) 762-0578 or email: imfleck@execulink.com 68 ~ ::..-.... ~ Elgin Association for Community Living 400 Talbot Street, St. Thomas, Ontario NSP IB8 Telephone - (519) 631-9222· Fax - (519) 633-4392 Elgin Manor, C/o Marilyn Fleck, R.R. #1, 39232 Fingal Line, St. Thomas, ON N5P 3S5 If'APR 5 ~Q) I ELGIN MANOR I April I, 2002. Dear Madam, The Elgin Association for Community Living is hosting an event, which we believe, will be of interest to your members. It would be appreciated if you would inform your organization's members about this exciting community happening. We are hosting a; Nifty 50's Evening featuring; DAVE Hoy AND HIS RAGTIME PIANO WITH THE GOOD TIME MUSIC HALL CAST The event will be held on Friday, May 10, 2002 at St. Anne's Centre. The doors will open at 5:30p.m. Dinner will be served at 6:30p.m. The show will begin at 8:00p.m. The evening's entertainment and dinner will cost $50.00 per person. A donation receipt of $20.00 will be issued. Door prizes will be distributed throughout the evening. Should you bave any questions or would like to order tickets please call; Cathy at 633-6919. Thank you for advising your members about the Nifty 50's Evening with Dave Roy. Your assistance in the promotion of this entertaining community event is sincerely appreciated. Thank you. Yours truly, 'foJ L~:~ ~ f\f\ ~ S ia Rofhuis, President Board of Directors Laurie Carroll, Chair Community Relations Committee . Creating an environment within the Association and within the communities of Elgin County where persons with a developmental disability can live, learn, work and fully participate. 69 FCM 65th Annual Conference and Municipal EXpOTM Hamilton, Ontario May 31 - June 3, 2002 There is still time to Register! This is your chance to interact with speakers such as: Friday. May 31st Hon. Sheila Copps, Minister for Canadian Heritage Rt. Hon. Joe Clark, Leader, PC Party of Canada Hon, Paul Martin, Minister of Finance Saturday. June 1st Hon. David Collenette, Minister of Transport Hon. Don Boudria, Minister of Public Works and Government Services Canada Sunday. June 2nd Hon, Alan Rock, Minister of Industry Jim Watson, President, Canadian Tourism Commission Gilles Duceppe, Leader, Bloc Quebecois Monday. June 3'd Hon. Claudette Bradshaw, Minister of Labour Alexa McDonough, Leader, New Democratic Party of Canada Frank Dottori, President & CEO, Tembec Inc. For savings on flig hts call West Jet at 1-888-493-7853 and quote Event Number: QC2002 Don't forget to include the first annual NATIONAL LOCAL GOVERNMENT LEADERSHIP INSTITUTE on Thursday, May 30 in your registration. This is an interactive session to develop strategies and discuss leadership requirements for current issues facing local government The Preliminary program and registration form can be accessed on the FCM web page at www.fcm.ca or contact Marjory Sévère at (613) 241-5221 ext. 322 or bye-mail atmsevere@fcm.ca See you in Hamilton! 70 In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: The county of Elgin Office of the National Director & CEO World Youth Day 2002 415 Yonge Street, Suite 900 Toronto, Ontario M5B 2E7 Canada '0,..."11.......1".. (J) 1Þ01l.,-0 .... 'IoIo........c.. Burean dn Directeur général et national Journée mondiale de la jeunesse 2002 415, rue Yonge, bureau 900 Toronto (Ontario) M5B 2E7 Canada April 8, 2002 To Heads of Council: I am writing to provide you with infonnation about how World Youth Day (WYD) 2002, to be held ITom JuIy 18-28,2002, may affect you and the opportunities it will bring your community. WYD is a gathering of young people aged 16-35 from around the world who will come to Toronto to celebrate their Catholic faith and be with Pope John Paul II. WYD will be a once-in- a-lifetime event that will focus the world's attention on Ontario. For detailed information about WYD, please visit ourwebsite at www.wyd2002.org or call our Info Centre at (416) 913-2080. The first part ofWYD is ITom July 18-21 when foreign participants will visit all parts of Canada, including many Ontario municipalities. This part of the program is caned the Days in Dioceses and is organized by Catholic dioceses and local parishes. Then, ITom July 22-28, all of the hundreds of thousands of participants will gather in Toronto for the large-scale WYD events. There are a number of ways that WYD may affect your municipality. If you are on a border crossing with the United States, there willlikely be a significant increase in vehicle traffic. In addition, if you are located on one of Ontario's major highways (the 400 series, QEWor Highway 11), you can expect a significant amount of traffic with the resulting increase in service needs. In many cases, the local Catholic parishes in your mUlÙcipality will host participants during WYD. Most participants will be housed in schools or with families. In addition, some parks or facilities may be used. Decisions on where people will stay and the selection of sites for activities depend on registration numbers and the local program development over the corning months. You should contact the diocese of your area for details on plans. If you need to detennine the diocese in which you are located, please contact a local parish. The inilux of people into ' your mUlÙcipality can also provide opportunities to promote local tourism. I would encourage you to contact Mr. Michael Langford at the Ontario Ministry of Tourism, Culture and Recreation at (416) 314-7105 if you need provincial assistance. In order to ensure its success, WYD needs 25,000 volunteers for the Toronto program and another 10,000 across Ontario for the Days in the Dioceses. Ontarians of all bac;kgrounds, cultures and religions can take part. Volunteer applications are available on our website or by calling our Info Centre, both indicated above. WYD appreciates your help in communicating this infonnation to your residents as well as the opportunity to host participants, which is coordinated by local Catholic parishes. 71 TelePhone: (416) 971-5353 Téléphone: (416) 971-5353 Fax: (416) 971-6733 TélécoPieur: (416) 971-6733 rosica@wyd2002.0Tg rosica@jmj2002.org www.wyá2002.org www.jmj2002.0Tg I would also encourage you·to visit the Province of Ontario's WYD web site at www.wydontario.com for additional infonnation and check it regularly for updates. WYD 2002 looks forward to welcoming the youth of the world to Ontario and we hope that we can count on your goodwilI and assistance. We also want to work with you to ensure that you are fully infonned on how WYD will affect you and we will seek to communicate with you and your staff over the coming months to ensure infoIDlation is made available. With your help, we can ensure that WYD is an enjoyable experience for Ontario residents and our guests nom around the world. Yours trUly, ~1t~.~ Father Thomas Rosica National Director and CEO World Youth Day 2002 Cc: HoD. Chris Hodgson, Minister of Municipal Affairs & HoUsing AMO Executive 2 72 ---- - B4/11/B2 22:B5:34 EST; ASSOCIATION OF?-) 1 519 &33 7&&1 CLERK-Elgin Co Page BB2 APR-I1-02 THU 06:11 PM 260 FAX NO, 416 971 6191 p, 01 (~anadå ('i Ontario April 10, 2002 Dc~r Sir/MadÐm SUBJECT: 2001 NATIONAL POLLUTANT fŒLEASE INVENTORY (NPRI) AIRBORNE CONTAMINANT DISCHARGE MONITORING AND REPOrUING REGULATION - ONTARIO REGULATION 127 UndGr the CaJli1cfinl1 El1virol1rnoJJtal Proteotiol1/1ot 1999 (CEPA 1999), industries in Canada are fcqLllrecl to report annual emissions of 2,65 lis led pollutÐnts emitted to all media (air, water and I~nd) 10 Environment Canada's National Pollutant Relcaso Inventory (NPRI), One of the fundMnental objectives O'í the NPRI is to provide Can¡¡di~ns with access to pollutant release information for f~cilitle5 located in their communities so tI,at governments, companies and il1dividuals C8n identify prlorí'ies for action to reduce pollutant releases 011 May 1, 2001, Ontario's Airborne Contaminanl Discharge Monitoring and Reporting Regulation (0.['(og,12"1101) took Ðffect. 0,Reg.127/01 requires Ontario industrial, commercial, institutional, and mllniGip~1 f~(:ilities that meet the reporting requir~ment. to monitor and report on their smog season and ÐMllal emissions of 358 regulated substances which includes 265 listed NPRI slIbstanccs In ¡¡ddition, lI)e regLllation also requires reporting for variolls contaminants related to smog, climi\te change, as well as 79 other cont"minanls that arc not currently reported und,)r the NPHI. For the 2001 repolling year, provincial omission reporting for Ontario has been Integrated with the Nr ,~llo ere,,'o one reporting software for facilities 10 report their annual and sl110g season cmissions data. To obt~ifl a copy of the reporting software please contact the NPRIIMOE H~lpdesk at (416) 739.4707, via email at nprt.onair@ec.gc.ca or by fax at (416) 739-4762. Onlario ý<'cHilies oniy r0quired to repol1 to MOt: for O.Reg.127/01 (Table 2A and 2B substances) may Ðnter tl1dr report directly online to the MOr:: database by going to the MOE webslte at www..ene.gQv.ol1.ca. ins'øad of using the NPI:¡ì/MOE reporting software II you I,ave any questions regarding the NPRI or MOE regulation, please contact the NPRIIMOE f lelpdosk at (410) 739·4707, via omail at npri_oI\2ir@oc.gc,ca or by fax al (416) 739-4762. MOE wúbsite rclC1t~d (~chn¡cal quastions can be referred to the MOE Administration Ilelpdesk at 1-B66·494,6G63 You may also accoss information regarding the NPRI via the internet at www.ec.gc.ca/pdb/ Information regarding the MOE regulation can be accessed via Ihe internet at www.ene.gov.on.ca. Sincercly, John Georg3lcopoulos Senior Air I":rnisslon$ Inventory Analyst Environmental Monitoring and Reporting Branch Onl.:.rio MiniBtry of Ihe Environment Lora Ward Project Oflicer Air and Inventories Division Environment Canada-Ontario Region 73 CITY of STRATFORD Q{fice of the Mayor Her Worship Karen Haslam City Hall, P.O. Box 818 Stratford, Ontario N5A 6Wl (519) 271-0250 Ext. 234 Fax: (519) 271-2783 W\vw.city.stratford.on.ca CoUJ'ICü1ors: Roger Black Jim Chapryk Keith Culliton Nick Giannakopoulos Charlene Gordon Mike Jorna Frank Mark Dan Mathieson Kathryn Rae Cheryl Ruby APP ! 5, 2002 April 10, 2002. CIVIC NIGHT IN STRATFORD Stratford Council, in co-operation with the Stratford Festival of Canada, is pleased to invite officials and municipal staff to "Civic Night at the Festival Theatre". Featured this year will be My Fair Lady. In this production, Professor Henry Higgins transforms flower girl Eliza Doolittle into a duchess. Colm Feore and Cynthia Dale bring this production to life at what we know will be a performance to be remembered! The production of My Fair Lady for our Civic Night patrons will take place on Friday, .June 14th, 2002 at 8:00 p.m. at the Festival Theatre, The regular price range for the performance is $73-78, however for Civic Night Patrons, the cost is only $50.00 per person which includes a reception in the Marquee. In response to many requests, we have scheduled Civic Night for a Friday ~vening this year so as to provide an opportunity for patrons to stay in Stratford and enjoy additional performances during this 50th Anniversary season of the Festival Theatre, Please make your cheques payable to the City of Stratford and send to The Office of the Mayor, City Hall, I Wellington Street, P.O. Box 818, Stratford, Ontario, N5A 6Wl. Kindly contact Kathy Bjorkquist at 271-0250 ext. 236 should you have any additional questions. Kindly advise of your ticket requests by Friday. May 3rd, 2002, We look forward to seeing you on June 14th, 2002. Sincerely, 74 "Community Excellence with Worldwide Impact" CIVIC NIGHT AT THE FESTIVAL THEATRE IN STRATFORD, ONTARIO Friday, June 14th, 2002 at 8:00 p.m. My Fair Lady, Festival Theatre REGISTRATION FORM NAME: MUNICIPALITY: ADDRESS: PHONE: FAX: EMAIL: # TICKETS: ($50 per ticket) Please return this form by May 3rd, 2002, together with your cheque payable to the City of Stratford at City Hall, 1 Wellington Street, P.O. Box 818, Stratford, Ontario. N5A 6Wl. If you have questions, please contact Kathy Bjorkquist at 271-0250 ext. 236. 75