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February 12, 2002 Agenda
PAGE # ORDER 1st 2nd 3rd 4th 1-11 12-13 5th 14-72 6th 7th 73-92 93-129 8th 9th 10th 11th 12th 13th 14th February 25-28 ORDERS OF THE DA Y FOR TUESDAY, FEBRUARY 12.2002 AT 9:00 A.M. Meeting Called to Order Adoption of Minutes - meetings held on January 22, 2002 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Jenny Phillips and Dianna Player, 2002 Provincial Town Criers Competition Committee, with an update of the coming event. (see attachments) Paul Mistele, Elgin Federation of Agriculture 1) funding for Elgin Agricultural Heritage Room and 2) funding for FACE Committee (see attachments) 1 :30 p.m. Aylmer Town Council, Power Point Presentation by Mark McDonald Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS /O;~D _ 9.;.36'"ã. m. 1) Statementsllnquiries by Members 2) Notice of Motion 3) Mat~Yfs ofUrgency In-Cam$ð Items - see separate agenda ,<1~ Recess' Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By-Laws ADJOURNMENT LUNCH WILL BE PROVIDED ROMAlOGRA Combined Conference - Royal York Hotel, Toronto January 21,2002 RE: 2002 Provincial Town Criers Championship 150th Anniversarv Warden John Wilson and Members of County Council: My husband, Dave Phillips, Town Crier for the County of Elgin & Municipality of Dutton/Dunwich and I are hosting the 2002 Provincial Town Criers Championship. Our first committee meeting was held in June 2001. Myself Jenny Phillips (a director of the St. Thomas/Elgin Tourist Association) chair our committee with the St. Thomas representatives Alderman Sharon Crosby & Terry Shackelton, County representatives Cathy Bishop & Bob Habkirk. Helen Haddow has agreed to act as Treasurer. Mayor Rien VanBrenk represents Dutton-Dunwich, George Cleminshaw - Malahide, Bruce Bedell- The Tyrconnell Historical Society. The purpose ofthis meeting was to set the dates and locations for the event and discuss what the needs ofthe committee will be and when we will meet again. We discussed a number of options and decided on the civic holiday weekend in August. August 2, 3,4, & 5 for the event with the Friday August 2 being registration, refreshments, meet & greet, to possibly be sponsored by a joint centennial committee as 2002 is the year Elgin County, the City of St. Thomas will all celebrate their 150th anniversary. This championship is a three cry event so Saturday's cry will be at Andre Van Kasteren's Dairy Museum in Malahide, Sunday's cry will be at Senior's Centre, St. Thomas and Monday's cry in the host s' community ofDutton/Dunwich. Since this June meeting we have held several others & come up with a schedule of Events that we are fine-tuning and a list of dignitaries. The city & county representatives suggested we form a joint sesquicentennial committee & all work together and they suggested that I chair this group. To this end I have included a copy of expenses & events that occurred 50 years ago. It's by chance that we selected the same date for our event as in 1952. Our planning is at too early a stage to be very specific for a dollar request because a lot depends on whether the Governor-General will attend. . . who pays for security and if needed. . . accommodations. Lord & Lady Elgin have been invited as well but are usually billeted. Over the next month or so we will have prices from caterers, printers, musicians etc. It was agreed on a 50% - 50% split for County & City on Centennial expenses as they did in 1952. These will include the refreshments at St. Anne's Center for the registration & meet and greet reception, hall expenses, dignitaries tickets for banquet & ball, invitations, postage, possibly commemorative programs and sundry other costs. We are requesting a grant of possibly $10,000 from the County and $10,000 from the City. Our request to the City has gone forward for consideration at their budget time. 1 Page 2 O.G.O.T.C.2002 Myself and Dianna Player would like the opportunity to attend County Council on February 12, 2002 to briefly explain and answer any questions that Council may have regarding the celebrations planned in August. Cathy Bishop & Bob Habkirk will be pleased to speak on this matter. We also have secured at this early date several sponsors including the Times Journal for any promotional & publicity write-ups. Even talk of a special section devoted to the Town Criers and/or Centennial. We have secured Suzy Berge as a celebrity judge & the New PL will soon advise as to their sponsorship. We also contacted Rich Grevin & Elaine Sawyer at Q97.5 - They have confIrmed we will have their on spot jeep & Rich & Elaine will also know in the next month or two what their personal plans are. I'm pushing for the Tourist Association to promote "Come Home to Elgin in August" enjoy the joint Centennial events of St. Thomas & Elgin County starting Aug. . . with the Provincial Town Criers Championship, Calypso - Port Stanley, Iron Horse Festival, Rail Road Museum Heritage Days, Fairs, Talbot Trail of Yard Sales, Watermelon Festival ending with Fire Muster Days Labour Day Weekend. Who wouldn't want to come home to all this. . . plus fumily reunions, ball games, and cycling & hiking trails, great outdoor areas to frolic in. I hope this information will assist you in making a supportive decision. We value the support, encouragement, contacts & ideas that Cathy and Bob have already contributed to our special weekend. Thank you, If I can be of further service to you please feel free to call me at 519-762-2862 orE-Mail tcrier@hotmail.com or fax 762-0070 attention Jenny Phillips Yours sincerely, Jenny Phillips Chair of 20020.G.O.T.C. Provincial Town Criers Competition committee & St. Thomas/Elgin County joint Sesquicentennial Committee 2 fa-tt j !v 2002 O.G.O.T.C. Provincial Town Criers Competition December 3rd draft August 2 Friday 7 - 10 pm - St Anne's Centre(?) display of memorabilia, antique photos, Town Crier Memorabilia Town Crier registration, refreshments, meet & greet evening (open house) some politicians Cash bar August 3 Saturday Breakfast (Malahide) Andy Van Kasteren's Dairy Museum 1" cry off 10 a.m or 10:30 am 11 am - 2 pm shuttle service to Rush Creek Winery for lunch by Behnont Junior Farmers(???) BeefBBQ tickets sold to public cash wine bar Centeunial Banquet / Ball (hosted by Elgin Historical Society) Lobby display of memorabilia by archives St Annes centre - S1. Thomas dignitaries black tiel period dress (1850 - 1900) 6 - 7 pm (?) cocktail hour/cash bar banquet string ensemblelchamber music Wayne Carroll (?) during cocktail hour & for 2 or 3 period dances Town Criers announcing guests Piper to pipe in head table John Wise (?) emcee(?) Tanya - Oh Canada (?) God Save the Queen DJ for Dance August 4 Sunday Seniors Center, St Thomas Interfiñth Service Outdoors Special music Brunch 11-1 pm Cry off begins 1 pm Supper - Seniors Centre Annual O.G.T.C. meeting in meeting room Seniors Centre August 5 Monday breakfast - Lion's Club DuttonlDunwich(?) or RR Museum if going by steam train possible parade of antique transportation & communications to BackuslPage & exhibits at Fairgrounds in Wallacetown w/food booths! BackuslPage Museum - DuttonlDunwich Ham cryoff light lunch '- hot dogs, sausage on a bun or cheese, meat, pickles, buns etc. results & awards departure for home 3 20020.G.O.T.e. Provincial Town Crier's Competition Dignitary List ~.. Lord and Lady Elgin Rose Talbot (sending letter) The Right Honourable Jean Chretien, Prime Minister The Right Honourable Adrienne Clarkson, Governor General The Honourable David Collenette, Minister of Transport The Honourable Sheila Copps, Minister of Canadian Heritage The Honourable Gar Knutson, M.P. Premier Mike Harris Honourable Brad Clark, Minister of Transportation Minister of Tourism, Culture and Recreation Mr. Steve Peters, M.P.P. Mayor Duncan McPhail Mayor Bob Habkirk Warden John Wilson Deputy Mayor Paul Faulds Mayor Max Stewart Mayor Rien Van Brenk Mayor Jim McIntyre Mayor Dave Rock Deputy Mayor Dennis Crevits Mr. Mark McDonald, Chief Administrative Officer Mayor Peter Ostojic Alderman Sharon Crosby Alderman Gord Campbell Alderman Torn Johnston Alderman Marie Turvey Alderman Ray Parks Alderman Terry Shackelton Alderman Jeff Kohler Mr. Roy Main, City Administrator Mr. Andy Van Kasteren (Backus/Page) President of Tyrconnell Heritage Society 4 '~1':-,...t''t- - f'ð'\:-;r'¡..¡:; '.~ f·!i..A-.,:-...,,*~~V:"."'~ V~ , l-~.:">:. ,.~f_-'l'.:;'. "};'-,. ~·é- '. ~~ -, ~ '1-" - 1~-1"': . }R~ fj'{f,1f~-~.;X~-~~ Œ ~':-~JJi1f'ttt....~N~~ _!t1-~t:¡~~~~~~ ~".'tt ~~~. ~. 1~' to ~T~m~" l2~ l~~ 11.'~ff1'~ Q~t. 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'10\...1 .u _uneømt. })N1\t '!¡plt\!le& a.. at ~_btll' 12. 19';2 ~ 1.3~.OO 93.S, 11),0.20 16,00 m:~ 2~~ao "ff50 fi3.:to l~.;ro 112$.03 ')8.1!0 Sl.C:O 11.{{I ~1.09 lJ3.~ 11 f\.1!c 133.92 133.9? l~.~ 7.19 æ'J.~ 16lf. 7~ 11,.8915. "111 ~ 3'?1Ø.o9J 3~.:p.. t }5.~1.1b. CenH1ed I!Onflftt. st. 'I.'h_tl* Deoaabe.. 16. 1952. K ~v~r .~--\ rQ:-:-ir-r~....<> .~ ~U!it<>nt., ""'ù ^,;d1.cn'.. 7 .' "-- Alma College, wllh Its world. wide reputation as an educotionClI Institu. tlon, Is celebratlnÇl the: 75th annivcr. '.'\ of !h founding this' year. The Col ogo 'will hold an ··Opon Houso throughout the Cenl,onnla!, August 3rd Ie 10th, with an Art Exhibit by former students, musical programs ond, other foaturesthroughoul the week. The beautiful Co1109& Amphitheatre,. the only one, of. its kind, in Ontario, will be open 'to' Centennial guests, Those Old. Timers will olso. be seon In acllon....." .."', during the Big Week of fun ond exclhtment..(..:"f'" with teoms organized to represant SI, ~ ~ and Elgin County. Playing on' thos will be such stors of yesterday as Sn( Bill Billings,' Dude Lindsay ond 0 borough. OPEN HOUSE AT ALMA COLLEGE A...ria! jumps. one at the Co' R.A.F.o World \ Show prog' port, Yarmoutl1' miss itl Three schccluled gomcs In the Intercounty Bcueboll eague, the fostest son lor bosnbatl In Canodo, III be played under the noodllghh 01 Pinafore 'k during tho Old Home Woek in 51. Thom"s. old.tlmors will wont to see Ihe h~oms of and comporo them with tho greotfeams Iyed crt Plnofore when the century was lei Glad Graney wos ¡vst a kid. ood BASEBALL W"' ¡ ~ ... ··.···~~·...--.-~~""~~~'!:";;n;):;.:\"~,,·~~~-:r.:7.~.~~~~;-?~· 1 l ¡, ~ ,~~ 00 ~ - ~ <3- ~ ~ , BASEBALL A' dozen or more top milltory bonds of Ontario will perform under the noodlights of Pinoforc Pork in the giant Centennial Tattoo sponsored by our own' Elgin Regiment. This moving spectocle witl be 0 big feo. ture of our week of celebrations and undoubtedly the largest and most colourful Military Band Talloo ever hold In the dlstricl. ~. ._.__.._-_......~.,._...._-_.. '-. ~ ,. '::~á" ,. ,.-.,..,........r· ~ - ~ /"-,, (,J, {~ INDUSTRIAL OPEN HOUSE /,J Durln9 the past len yeors ihe City of St. Thomas hos eorned the unique distinction_of being one of Onto(IO" fostest growing Industrial Centres. Old· ·T[mer~ will find many chonges - big .Industrial plants bearlnç, names that are new to St. Thoma·s. There's - the Victor Mfq. and Gasket Co., The Ridge Tool Co, lid., The Wealh.rhliad Co., ·Allh. Cholmers Lid., Timken Roller Bearing Co., Vick ChemIcal Co" tlnd Clevite lid., lust to nome a few. These new Industries combIned with the older ones are moking a tremendous contributIon to the welfare of our city ond counly. The Cenlennial Commilllle felt that visitors would IImloy on opportun1ty manogement of these companIes an invittltion Is cordi~lIy extended ß\ ~~ visit Iheso pIon Is, tlnd on behalf of Ih. o "drop around" while you are here. SEE THE SPECTACULAR PAGEANT! A beautiful silver cup, opproprioleÎy engraved, 'and filled to the lop with twenty. five sliver dollors, will be pre. sented to the largllsl family 'present during CentennIal Week. The only reo ¡[rements are that every member (living) ?the family be present at one time and Imily makes Ihelr home somewhero tn unly. \ \ 1 I CONTEST ,,\:,,~\'irE'¿~ / .....I{I}(,,;, ,>: '/~ ~ -:;;:I..... .....'< <;"'- ~~ .,....,..,........., MOSSBACK CLUB Centennial visitors may get Ihe Impression they ore In a frontier lown of Srett Harte ys with members of the "Mouback Club" ompeting in the bbarre beord.growing con· test. AI leent 200 different beords will be on parodo for the- grond prla:es. Never since Ihe doys of the eorly pIoneers has so mueh holt In so monr unu5uol designs appeared on the faclI$ 0 so many St. ThomCls Clnd ElgIn men. You'll gel 0 pioneer greellng from every 'member of the "Mossbock" Club". ,.&.1 ~ HORSE RACES' The Harness Racing :Auoelc:lllon' of W.stern OntarIO- are plø.nnlng on. of the blgge" ¡race ~eetl. of th. IealOn during Cen,I'nnlol Week. If you thrill to 'Q hou. rQc. )'cy (an b. lure you/IJ,"''' the best at 11'1. Centfnnlal ,RØCe:I,,' Under the .direcllon of Gordon Hilker, the mon who produced Vancouver's famous '''TheCltro Under Ihe Stars", Ath· letlc Pork in St. Thomas will be Ihe scenø of 0 tremendous historical pageant during th'e wlllek 0' Augus.!,3rd to 10th. _ndted residents of EI",ln s will porllclpetle In this eclade. 'The years from your eyes In CI never·to.be. colourful coslumes. ' The FIO Kenneth Lu~os Chapter, to,D.E., hove plans well under way to select our "Miss Centennial". This title will be be- stowed on the lucky Elgin County lass on the first doy of the Celebrations. ,Just one more reo son why YOU will won! to be hero:. , OLDEST VISITOR There Clr. two cløsslfl~øllons under this heodlngl (1) The oldest vlsHor, man or woman . (2) The oldest couple (with their ages combined). The win. ner of the first daulficotion will be known as "Mr. 'Conlenniol" and reo celve an 'engraved sliver cup ond 25 silver dollars. The Oldest Couple will otso be honoured with a' silver cup /'" al,d tho some number of silver dol~··'''''''' VISITOR FROM Even at this early dale II Is understood that vIsitors from hundreds of miles owoy are planning to be here during Centennial Weeki To Ihø visitor coming Ihe, forthesl distance the Commltlev will be hoppy to presenl on, engraved .silver cup - ond tWllnly.fìvG silver dollars. Something to remind you of your visit -:- and something to spend on yourlrip, THE FARTHEST DISTANCE CALEDONIAN GAMES Caledonian Socleiy II thIs the famoul Caledonian r or not you boost of a lur. bet you'll find '" a highlight of the for August 3rd 10 Th. '-0 fJ (I~ It- t:L~I~ -JT.TIiVMA§ ~I:~TI:~~IAL tt Only Once in a Century n ÁUC3U.IT 3-1{)~ méj~ Dear Friend: Centennial Time is drawing near. This is just a final reminder of the,dates August 3 to 10 inolusive. WE DO WANT YOU TQ ATTEND WITH YOUR FAMILY. Bring along some friends. We oan guarantee a wonderful time, a time you Will never' forget. Here are just a few of the hundred and one highlights: SUNDAY, AUGtiST~Non-denominatiorial religious service on the baseball grounds in Pinafore Park with accommodations for 10,000 people. MONDAY, 'AUGUST 4-Caledonian games at Dutton's Athletio Park, to be opened by Lord Elgin and Premier Leslie Frost of Ontario. TUESDAy'.,' AUGUST' 5....Colorful regatta and water sports at Port Stanley, with' international sloop races 'and the parade of the fishing fleet. , WEDNESDAY. AUGUST 6--The Mardi Gras of the Centennial, starting with a Pioneer parade from the east and west ends of Elgin County, converging in St. Thomas. An afternoon and evening literally brimming over with fun and exoitement. THURSDAY, AUGUST 7....The Aylmer Day of the Centennial with harness races on the fair grounds half-mile track and entertainment in the beaUtiful 'oommunity arena. FRIDAY. AUGUST6--The Centennial golf match at the magnificent course of the St. Thomas Golf and Country Club at Union. SATURDAY. AUGUST 9-The Pioneers' reunion and picnio at beautiful Memorial Park, New Glasgow. Old-Timers' baseball game at St. Thomas. At night, the military bands Tattoo at Pinafore Park. SUNDAY. AUGUST 10--Closing day with special services in the churches and final goodwill gatherings. We've just scratched the surfaoe in listing the above features. There are so many other things you just shouldn't miss. There is the Centennial Spectacle, to be presented every night in the Athletic Park, St.Thomas, with some 800 Elgin and St.Thomas citizens taking part. You will see the largest stage ever erected in Western Ontario, depicting the history of Elgin and St.Thomas for the last 150 years. You MUST see the Mossbaoks with their prize beards; the Hoopskirt Girls in their voluminous costumes of yesterday; the oontest for the oldest couple; the largest Elgin family in attendance; the elusive Miss Centennnial. Don't miss th~ street danoing; the Intercounty League baseball games under Pinafore Park's floodlights; the oarnival spirit at Athletio park. We could continue for hours. There is too much to describe in a letter. You'll simply have to come and see what's taking place for yourself. Remember the dates, August 3 to 10 inolusive. We'll be watohing for you. We'll be waiting for you. "Come to the City Hall, St. Thomas , and register. ,I' Centennial Committee ) I \ BUDGET for HERITAGE COMMITTEE Prepared by Paul Mistele and Lizeanne Kerkvliet This budget is presented to Elgin County Council by the HERITAGE Committee of the Elgin Federation of Agriculture to reflect the necessary requirements to complete the Heritage Room, located in the Elgin County Administration Building, St. Thomas. Respectfully submitted by ~/;/" LJ2¡' ,,")'/ , '-, v{izeanne Kerkvliet, Chair Heritage Room Committee · Plexiglass for photo boards $500 · Photo Album, Pages, Matting $400 (18 Recipients) · Digitalized Photographs of Hall of $500 Fame Recipients (18 Recipients) · Mounting of 2002 Ag illductees $300 · Oak Shelf $150 · Carpenter to Complete Shelf $150 TOTAL $2,000 CONTRIBUTIONS · ill kind (EF A Secretary) $250 · Coordinator $250 TOTAL CONTRIBUTION $500 TOTAL REQUEST FROM COUNTY COUNCIL IS $1,500 1 2 BUDGET for FACE COMMITTEE Prepared by Paul Mistele and Donna Lunn, This budget is presented to Elgin County Council by the FA C.E. Committee members to reflect what is felt is needed to support the committee's mandate for the year, March, 2002 to March, 2003. Respectfully submitted by /71 ,; / /¡. Pi¡ ~j'4:/ Û / --, / .j " Paul Mistele, Chair Farm Animal Coalition ofElgin .' · 8 meetings x 400 x 2 = $6,400 · Communication (pblFax) 1,000 · Stationery/stamps = 1,000 · Administration ($125 x 48) 6,000 · Community consultations - workshops (200 x 3) 600 1) NMP 2) fann & municipa1lnfo Mtgs TOTAL $15,000 CONTRIBUTIONS · In kind (Secretary + our time) 3,000 · Other rent - communities 300 · Committees in kind 2,000 · Cash Donation - pork 1,000 - dairy - broilers - cattlemen - CFFO TOTAL $6,300 TOTAL REQUEST FROM COUNTY COUNCIL IS $8,700 13 REPORTS OF COUNCIL AND STAFF February 12th. 2002 Staff Reports - (ATTACHED) Paae # 15 Elgin County Tree Commissioner - Application for Minor Exception - Municipality Of Central Elgin 20 Technical Services Officer - Elgin County Municipal Supervisors Association Newsletter 21 Manager of Engineering Services - Pedestrian Crosswalk 24 Manager of Engineering Services - Terrace Lodge Generator Replacement and Building to House Generator - Update 27 Manager of Engineering Services - Roads Network Study 32 Manager of Engineering Services - Lakeshore Line (County Road 42) - Road Closure 34 Manager of Engineering Services - Lease Rates for Storage at the Administration Building 36 Human Resources Officer - Employment Standards Act 44 Director of Human Resources - AMS Policy Revision Director of Financial Services - P.O.A. Revenues - Share to Municipalities (to be faxed Friday) 64 Manager of Information Services - IT Plans and Budget for 2002 67 Manager of Library Services -Temporary Storage for the Archives of Alma College 69 Manager of Library Services - Archives Status Report 72 Manager of Library Services - Southern Ontario Library Service Trustee Council POA Revenues - Share to Municipalities Treasurer's Statement of Remuneration and Expenses for Elgin County Council Treasurer's Statement of Remuneration and Expenses for Outside Boards / tf REPORT TO ELGIN COUNTY COUNCIL From: Rob Lindsay - Elgin County Tree Commissioner Date: January 30, 2002 Subject: APPLICATION FOR MINOR EXCEPTION - Lot 14 & 15, Conc. Range 1 North of Lake Road. ReQistered Plan No. 11R-7427 Municipality of Central EIQin Introduction: The Office of the Tree Commissioner received an application for Minor Exception from A & M Sod Supply Ltd., c/o James and Jean Glover, to clear 2.83 hectares of woodlands from Lot 14 & 15, Cone. Range 1 North of Lake Road, and Registered Plan No, 11 R-7427 Municipality of Central Elgin. Discussion:~ The proposed clearing involves seven different areas of land totalling 2.83 hectares in size, the landowner wishes to do this clearing to create holes for a golf course, Six of the areas consist of white pine plantations with the remaining area being hardwood consisting of American beech, -red oak, black cherry and white ash. A field inventory on September 27, 2001 did not determine the presence of any rare or significant tree species. All neighbours have been contacted regarding this clearing and have no objections to the proposal. KCCA has responded with no environmentally significant concerns. The applicant will be replant 1,500 large stock trees around the proposed golf course and will donate the remaining 3,400 seedlings to the KCCA for planting. Conclusion: It is my opinion that this application meets the goals of Elgin County's forest management. Recommendation: THAT the Application for Minor Exception to the Trees Act from A & M Sod Supply c/o James and Jean Glover, Lot 14 & 15, Cone. Range 1 North of Lake Road, Registered Plan No. 11 R"7427 , Municipality of Central Elgin, to clear approximately 2.83 hectares of woodlands to create a golf course, be approved subject to 4,900 trees being replanted or an equivalent donation being made to a local conservation/heritage association. ~¿:y #.~ Rob Lindsay ree Commissioner proved For Submission M.G, McDonald, Chief Administrative Officer 1 5 c LANDSCAPING Inc. R R# 1 ,DELAWARE ONTARIO, NOL 1EO PHONE :(519) 652-3539 FAX: (519) 652-3530 DATE: October 10,2001 ATTENTION: Rob Lindsay, Tree Commissioner, KCCA PROJECT: Kettle Creek Golf Course, Port Stanley Rob, I apologize for the late arrival of this package. Hopefully all the information you require is within it. I have outlined the areas that we need to remove trees from to make fairways in red. A rough calculation of the area that need tree removal add up to about 6.83 acres (297,675 square feet). As for a list of the trees we have planted so far, I should have a rough count as to how many and what type of species by the end of the week I would expect us to be re-planting approximately 1,500 trees around the golf course, If you have any problems or questions please do not hesitate to call me at 521-3801 or at 652-3539, ///~~-~ / , ( '¡;HJ60U ///~:::~'s'~::f---~·~-~ C...... /7"'/- /i--·----JAMES· GLOVER / .,/ / 1 6 , {.. " MARK G. McDONAI.D cOUNrrA~1VCUf\X (Mrs.) SANDRA J. HEfFREN IlU'UTT <:oux.... CUM v'" æ:ßOO~ (.21 ~i\~ ¡:JU ~~~<~~.i" .. ~~~ i~ ~\\~Ji ~~;r~/ ~.1 4SQ SUNSET CAlve ST. THOMAS. ONTARIO NSRSV1 PHONE (519) $31-1460 FAX(SI9 633-76S1 THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): /JIm Sc".,) S" ,;,o/, j . i.ld~ _ (ome.s: GrIo()(JfJ (pc"" CdOi.:Jef MAILING ADDRESS: /53 tJ e!/'';J.fo,,, !'t_ /Jehc-¡ In re J . () VI fz¡ nO Postal Code N/Ji - 1'.F.O Phone No, (91) S2 I -*0 I 2. LOCATION OF LAND: Municipality (Town, Village, Township) Lot No. I'll IS /d r f Sfol/1!PJ . . Concession No. /bnj"'- t /IIò.~fJ. ;; ¿:>.J.<e. flood Registered Plan No, 1/ I? -7t.¡.J7 Lot No. 3. Reason for wishing to Remove trees. --r; cre.ateþ;r¿Jey ¡;;, ¡Æ 60/( G'O'"Ç"Q 4. Describe species of trees and size of trees to be removea. CÓi1i{e.rC,áS' Q",d fJ.12.rir)ûoG/\ 5. Area to be cleared (in metric) Length Meters Width Meters Area 2.77 (in square meters or~ctar~ 17 6. Has the ownér previously applied for and been granted permission to remove trees? Yes ( ) No (Vi If yes, please indicate the purpose to which they were removed approximate size of area cleared and date. 7. Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) 8. Other information deemed pertinent to this application. 9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by 35 centimetres, showing: (a) The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (b) buildings on the owner's property and also on the abutting property, (c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.) 10. As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked b spraying or some other means, to clearly indicate during this visit what is pro sed to removed. CJrfn~.lol2M/ . Date /7 --- ., Ignature of Applicant or Authorized Agent ( Note: If this application is sign~d by otl}~r~ an the owner, written authorization of the owner(s) must accompany the application. If tliè applicant is a corporation, the application must be signed by an officer (and that position must be indicated) and the corporate seal shall be affixed. 1 8 Figure 4: Routing Plan TERRESTRIAL COMMUNITIES Cultural 2.0 CUP3-2 White Pine Coniferous Plm¡IQtion 4.0 CUP3-2 White Pine Coniferous Plantation NnturnlSuccClisionalCummunJUcs 1.1 FOD5-2 Dry-fresh Sugar Maple-Dccch Deolduous Forest ].2 1"005-2 Dry-Fresh Sugar Mßp]e-Deech Deciduous Forest 3.0 1"005-2 Dry-Fresh Sugar Mnp!e-Deech Deciduous Forest tJj ~¡ ~, ~.~"l\g. i!í"I''''' ~1.,l'i:{~~tt·@t.? . <.' 9.~ ~~å-;¡r "'" """,. AQUATIC COMMUNITIES MD MalT Drain LV Lake Road Diversion Drail Go]FHo]c " Scale: 1:5000 August200J 179.0 ~'\:' . \1 ~ :.. II . !\liL_. .:1"79.- .~ [ ~-;O II B ç , - 7 . . ) ; I -------r' ~"' , L ~, ~ '-Û REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT JANUARY 22, 2002 ELGIN COUNTY MUNICIPAL SUPERVISORS ASSOCIATION NEWSLETTER FROM: DATE: SUBJECT: Introduction The Elgin County Municipal Supervisor's Association holds 6 meetings annually, Between meetings a newsletter is circulated to re-cap the previous meeting and inform the membership of upcoming events. The Technical Services Officer has held terms as the President and Vice President and is now the Newsletter Editor, responsible for writing and circulating these 6 annual mailings. It would be a great financial benefit to the association if costs associated with these mailings were paid for by the County. Discussion The Elgin County Municipal Supervisor's Association is Ontario's oldest Road Superintendent Association, formed in 1946. The Association has approximately 60 members and includes representatives from Elgin County's municipalities, retired employees, consultants, contractors and material suppliers. The association meets 6 times a year, hosts a Christmas party, a Golf tournament and plans field trips annually for its membership. New and innovative products and services are showcased at almost every regular meeting. This association has provided a resource to the municipalities within Elgin County so that they may make the most informed decisions on how to provide services more effectively. Six annual newsletters are prepared and circulated to the membership. The total annual cost associated with these newsletters is approximately $250.00 (including postage, paper and photocopies). Although not a great deal of money, it would benefit the association if these costs were paid for by the County. Conclusion The Elgin County Municipal Supervisor's Association circulates six newsletters annually to inform the membership of recent news and upcoming events. It would greatly benefit the association if the costs associated with these mailings were paid for by the County. Recommendation That the County pay the costs to circulate the Elgin County Municipal Supervisor's Association Newsletters to an upset limit of $300.00 annually funded by the Engineering Services Operational Budget. AP{jJVlJlOR SUBMISSION U [. /,t1I~ CLAYTON D. WATTERS, MANAGER E~EG~VICES 2 OMARK MCDONALD CHIEF ADMINISTRATIVE OFFICER - \\CTY ]S_I\SYS\USERS\DEP1ìROADS\Council Reports\2002\Elgin Road Supervisors Newsletter.doc Page I of! REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 14, 2002 SUBJECT: PEDESTRIAN CROSSWALKS Introduction The issue of pedestrian crosswalks has emerged following a review of the County's school crossing zones. Since the Ontario Traffic Manual (OTM) states specific guidelines for crossover justification and installation, a county policy is required to provide a basis for consistent application countywide. Discussion Like sidewalks, pedestrian crossovers are a generally considered a local non-traffic issue. However, if the volume of pedestrians crossing a county road is substantial, it could pose a risk for the traveling public and the pedestrian alike, thus becoming a traffic issue. Based on OTM guidelines, the justification for a pedestrian crosswalk is based on both the pedestrian volume as well as the traffic counts associated with that location (MDT). Since each crosswalk installation costs roughly $20,000 it is important to determine whether or not a specific location meets the justification criteria, For Council's information, a char! has been included below summarizing the general justifications required for both vehicular and pedestrian volume at a crosswalk. Based on these values, a decision of: automatically not warranted, possibly warranted or automatically warranted for specified volume ranges is given. A final determination in the Possibly Warranted category requires an equation based on the previously mentioned parameters to give an exact minimum pedestrian value within the range. AADT Number of Pedestrians (highest 8 hour period) Not Warranted ¡Possibly Warranted Warranted < 1440 all values - - 1440-2600 < 475 476-1000 > 1 000 2601-7000 < 275 276-475 > 475 , > 7000 < 200 200-275 > 275 ...2 21 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 14, 2002 SUBJECT: PEDESTRIAN CROSSOVERS Discussion (continued) If a crossing is deemed warranted, through either automatic or calculated means, a Pedestrian Crossover (PXOs) type sign is best suited for the needs within the county. These specific crossings are intended for low to moderate vehicular volume on low speed roadways (60km/h or less) and have specifications for location and layout. The standardization of the pedestrian crosswalk style is important to ensure driver familiarity. The standard PXO to be installed combines pavement markings with a ground mounted and overhead pedestrian crossover sign that is illuminated and utilizes flashing amber lights to indicate the presence of a pedestrian. The pedestrian engages the sign through a push button mechanism. Proper signage will be posted on either of the sign to warn approaching motorists of its presence. If a crossover is deemed not warranted, a municipality has the option to install one independently with the understanding that due to lack of either vehicular or pedestrian volume, it is considered a local non-traffic issue.. The pedestrian crossover must also comply with County and Ontario Traffic Manual guidelines and be funded completely by the municipality. Based on the OTM justification parameters, a study has been initiated on county roads within urban areas to determine possible sights where PXOs may be required. The study examining these sights will be concentrated during the time of year when pedestrian traffic is considered the highest. Conclusion A policy should be formed to address pedestrian crossing on county roads. The following criteria should be the basis of the County's policy: 1, The installation of pedestrian crossovers will be considered on county roads upon the request of the local municipal council in which the crossing is to be located. 2. If, in accordance with Ontario Traffic Manual guidelines, the proposed crossover meets justification criteria, the County will install said crossovers with 100% of the capital are borne by the county, operational costs however will be the municipality's responsibility. 3. If the proposed crossover does not meet the justification criteria and the municipality recommends its installation, then the Municipality will fund 100% of the cost of capital and operational maintenance. ...3 22 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 14, 2002 SUBJECT: PEDESTRIAN CROSSOVERS Page 3 Recommendation THAT the following guidelines become The County of Elgin pedestrian crossover policy. 1. The installation of pedestrian crossovers will be considered on county roads upon the request of the local municipal council in which the crossing is to be located. 2, If, in accordance with Ontario Traffic Manual guidelines, the proposed crossover meets justification criteria, the County will install said crossovers with 100% of the capital and operational costs being borne by the municipality. 3. If the proposed crossover does not meet the justification criteria and the municipality recommends its installation, then the Municipality will fund 100% of the cost of capital and operation. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION dWJ~ihr~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES s;;h;[] -- CHIEF ADMINISTRATIVE OFFICER 23 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 25,2002 SUBJECT: TERRACE LODGE GENERATOR REPLACEMENT AND BUILDING TO HOUSE GENERATOR-UPDATE Introduction At the October 23, 2001 County Council meeting the following recommendation was approved " That staff be directed to proceed immediately with replacing the existing 175 kW indoor generator at Terrace Lodge with a new outdoor 500 kW generator at an estimated cost of $150,000; and That any surplus funds be transferred from the 2001 operational budget to the Terrace Lodge generator replacement; and, That if required the remainder could be allocated from the proposed 2002 Capital Budget; and, That the recommendation be amended to include the construction of a building to house the generator. " And also at the November 27,2001 County Council meeting the following recommendation was approved" That EMCAD Consulting Engineers (1995) Incorporated provide engineering services to replace the generator at Terrace Lodge and building to house the generator" Discussion/ Conclusion The tenders were based on a new generator, transfer switch and a freestanding building for emergency power to Terrace Lodge. Nine general contractors submitted prices for the above project and are attached as Appendix "A". ICORR Construction Incorporated submitted the lowest price of $241 ,035.69 (includes GST). The original estimate provided to County Council did not include a freestanding building. The tender for the generator replacement includes a building ($55,500), generator ($180,300) and a contingency allowance ($5,300), as submitted by ICORR Construction Inc. ...2 24 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 25,2002 SUBJECT: TERRACE LODGE GENERATOR REPLACEMENT AND BUILDING TO HOUSE GENERATOR-UPDATE Page 2 Recommendation That ICORR Construction Incorporate be awarded contract for the replacement of the generator at Terrace Lodge and a freestanding building to house the generator at the tendered price of $241,035.69 (includes GST); and also, That the Warden and Chief Administrative Officer be authorized and directed to sign the contract with ICORR Construction Incorporated; and also, That this contract be included in the 2002 Capital Budget. RESPECTFULL Y SUBMITTED {IDJvikws CLAYTON D. WATTERS MANAGER OF ENGINEERING SERVICES APPROVED FOR SUBMISSION ~Q - CHIEF ADMINISTRATIVE OFFICER 25 CORPORA TrON OF THE COUNTY OF ELGIN TERRACE LODGE GENERATOR REPLACEMENT AND BUILDING TO HOUSE GENERATOR January 25, 2002 COMPANY AMOUNT ICORR Construction Incorporated $241,035.69 Aveiro Constructors Limited $245,276.10 Detra Builders Incorporated $249,859.00 J. V, McDonnell Electrical Construction Company Limited $251,968.00 C,H. Industries Limited $256,051.00 Don Sears Construction $258,220.20 TRIAD Contracting $262,150.00 CGC Enterprises Design Manage Construct Incorporated $266,430.00 Cahill Electric $277,044.00 26 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Introduction At the November 13, 2001 County Council meeting the following resolution was passed, "That a County Transportation Network Study be completed as soon as possible, but no later than March 1, 2002". And at the January 22, 2002 County Council meeting the following resolution was passed, "That Engineering staff be directed to conduct an Elgin County Network Study using the following criteria: · Arterial roads · Collector roads · A maximum of only one north / south road in an urban area, with the exception of a truck route · A maximum of only one east / west road in an urban area, with the exception of a truck route · Traffic volumes should be above 750 Average Annual traffic Volumes, · Continuity of network And also, That a detailed list of roads based on this criteria, the conditions for compensation and timing of the transfers be brought back to County Council at the next scheduled meeting." Discussion In the most recent recommendation from council, the two transfer issues were identified requiring further discussion were compensation and timing. Previous experiences with road transfers from the province have given staff some guidance on appropriate and fair compensation and timing. Compensation should include costs for the maintenance and capital requirements of each road. Timing will determine a suitable transfer date to ensure all capital issues can be addressed. The Ministry of Transportation included three years of maintenance compensation, in a lump sum payment, for the transfer of several roads to the county. We also feel that three years is sufficient notice to make adjustments for capital and maintenance costs and suggest that timing for these transfers. The Ministry of Transportation in the recent highway transfer compensated the counties less than 50% of the actual capital needs, While this is the most recent information on transfers it is simply not fair. It would not be appropriate for the County to transfer roads in their present condition or not compensate for the roads' five-year needs and expect the municipalities to bare that financial burden. ,..2 27 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Page 2 Engineering staff updates the five-year capital program every year. This information gives staff guidance as to our needs and required direction to ensure plans are made for the capital projects. Our compensation proposal for any road transfer includes completion of any need identified on the five-year capital plan. For example, Road 15, Miller Road, in Dutton is included in the five-year plan, so this project will be completed before the road is transferred to the municipality. This report also proposes that all roads to be assumed by the county would see identified needs completed by the existing owner prior to transfer. For all the sections of roads that are to be transferred their identified needs are outlined in Appendix A. Timing of the transfer is another critical issue that needs to be addressed, with several dates that can be considered. Any early date would pose a problem for the capital improvements. If the transfer would occur on January 1, 2005 the county and municipalities would have three years to change their financial plan and budget so as to not pose a burden in one or two years. Considering the above issues, it would be most fair to transfer the infrastructure in three years from January 1, 2002, This plan would allow for sufficient notice in budgeting for operational costs and would also give the transferor three years to complete any capital projects. Appendix A shows the roads that will be transferred between the municipalities, financial costs for the capital and operational program, Additional maps are available for your information of the roads to be transferred. This summary table indicates that the county roads proposed for transfer will require $2,565,000 for the capital projects while in the long term show a reduction of $250,280 for the associated yearly operational costs. In addition, the roads identified for assumption by the county will require $1,532,000 for the capital projects and see a reduction of $29,867 for the municipalities for the associated yearly maintenance costs. The County will see a yearly budget reduction for operations by over $200,000. In preparing this report two additional questions require further explanation. The first question is why is the County Road Network being modified? Some of the roads currently owned by the County should not be classified as County Roads. We have assumed several local roads over the years that do not benefit the county system. We have made large expenditures on these local roads, when funds should have instead been allocated to the arterial and collector roads, The second question is who will benefit if these roads are transferred? A County Road is funded by a[1 of the municipalities co[lective[y. If a County Road serves as a local road it is still funded by the County, therefore, it would be most fair for these local use roads to be owned by the municipality in which they reside. This will however place an additional financial burden on the municipalities assuming more roads. These roads would not need to be funded to the same standards as they do today being County Roads thereby reducing the overall cost of funding these local use roads. The County of E[gin would benefit by reducing over $200,000 from operations and expending those funds in our capital program. However, lower-tier municipalities would take on additional costs, Is the swap worth the effort? Will this proposal improve the road system? Will the travelling public benefit? Council should consider these questions carefully before making a decision. ...3 28 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 31,2002 SUBJECT: ROAD NETWORK STUDY Page 3 Conclusion The transfer and assumption of county roads has been occurring for many decades. It is necessary to update the county road system as community and transportation needs change. Lessons learned during recent provincial downloading will be used to ensure that the process is completed in the most fair, and reasonable and consistent manner. This report recommends that the road transfer take place on January 1, 2005, which will give three years notice and allow staff time to complete the projects that are on the five-year capital program as presented in the 2002 capital budget. The County of Elgin will see a decrease in the operational budget of over $220,000 but as identified in previous reports to council, these monies could be allocated to the capital budget. Recommendation That the County of Elgin adopt in principle the Road Network Study Report dated January 31, 2002; and also, That the reports on the Road Network Study dated January 2, and 31, 2002 be referred to the councils of the lower tiers for comments, and also That the comments be communicated to county engineering staff by March 1 for a final recommendation to County Council on March 26, 2002. RESPõrJW:iJM~BMITTED CLAYTON D, WATTERS, MANAGER ENGINEERING SERVICES APPROVEOSMISSION M~~~ CHIEF ADMINISTRATIVE OFFICER 29 Road # Location Length Municipality Capital Operational (Kms) Program Costs Road 5 Road 2 to Thames River 5.24 West Elgin $75,000 $14,248 excluding from north limits (SST) Road 9 West and south limits of Road 9 East Road 103 South of County Road 3 1.99 West Elgin Nil $5,717 Sub-Total 7.23 West Elgin $75,000 $19,965 Road 5 Road 2 to Thames River 5.24 Dutton/Dunwieh $75,000 $14,248 excluding from north limits (SST) Road 9 West and south limits of Road 9 East Road 8 South of Road 16 3.34 Dutton/Dunwieh $185,000 $9,596 (R1) Road 15 All 1.17 Dutton/Dunwieh $1,200,000 $3,542 (Ree) Sub-Total 9.75 Dutton/Dunwieh $1,385,000 $27,386 Road 11 All 1.98 Southwold Nil $5,689 Road 17 All 1.37 Southwold $10,000 $3,936 (SST) Road 20 North of Road 18 2.95 Southwold $45,000 $8,021 (SST) Road 27 Road 20 to Townline 201 Southwold $20,000 $5,465 (SST) Road 48 Southminister Borne to Road 2.81 Southwold Nil $8,073 25 Road 119 All 5.82 Southwold Nil $16,721 Sub-Total 16.94 Southwold $75,000 $47,905 Road 23 Road 24 to Colborne Street 1.59 Central Elgin Nil $4,813 Road 27 Townline to Road 4 1.55 Central Elgin Nil $4,692 Road 48 Road 25 to Road 74 10.90 Central Elgin $85,000 $31,316 (SST) Road 51 All 1.49 Central Elgin $125,000 $4,281 (DST/Dr 0.8 km) Sub-Total 15.53 Central Elgin $210,000 $45,102 Appendix A Road Transfers to the Lower Tier ... 2 30 Page 2 Street Location Length Municipality Capital Operational Name (Kms) Program Costs Road 32 All 5.79 Malahide $400,000 $17,526 (R10 Road 43 All 5.36 Malahide $55,000 $14,574 (SST) Road 48 Road 74 to Road 73 742 Malahide $115,000 $21,318 (SST) Road 49 All 2.77 Malahide $50,000 $7,958 (R1) Road 73 South of Road 24 196 Malahide Nil $5,631 Sub-Total 23.30 Malahide $620,000 $67,007 Road 39 All 144 Bayham $10,000 $4,137 (HM Patch) Road 41 All 066 Bayham Nil $1,896 Road 43 All 536 Bayham $80,000 $15,399 (SST) Road 50 All 0.59 Bayham Nil $1,786 Road 55 All 14..60 Bayham $110,000 $19,697 (SST) Sub-Total 22.65 Bayham $200,000 19,697 Total 9543 I $2,565,000 $250,280 Appendix A Road Transfers to the Lower Tier Road Transfers to the County of Elgin Street Location Length ! Municipality Capital Operational Name (Kms) I Program Costs Graham All 1.90 West Lome $25,000 $5,571 Road (West Elgin) (HM Patch) Belmont All 159 Belmont $650,000 $5,058 Road (Central Elgin) (Mill/R2/Dr) John All 2.69 Aylmer $55,000 $8,557 Street (curb/Dr) Putnam Lyons Line to Ron McNeil 2..77 Malahide $800,000 $7,958 Road Line (R2/ shoulders) Robinson Victoria Street south to 084 Port Burwell $2,000 $2,543 Street Wellington Street (Bayham) (HM /patch) Total 9.79 $1,532,000 $29,867 31 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: FEBRUARY 4,2002 SUBJECT: LAKESHORE LINE (COUNTY ROAD 42)-ROAD CLOSURE Introduction On Lakeshore Line east of Godby Road and aggressive gully has been actively eroding since 1997, Attempts have been made to stabilize this section on three occasions with limited success. The last attempt was less than four weeks ago, Discussion A gully on Lakeshore Line near Godby Road has required stabilization three times since 1997, On the first attempt, the use of straw bales was sought to be able to correct the rapidly eroding gully. When the bank started to erode around the section previously stabilized, the straw method was extended, but with limited success. Recently the use of a granular material mat provided little improvement. Within a week of completing the latest stabilization repair, it is eroding at the toe of the repaired slope. Staff cannot predict when this area will recede within 25 meters from edge of the roadway. Considering the gully erosion can progress at rapid rates, staff is suggesting that this area be closed for the protection of the travelling public. In the event of a closure the shortest detour route will be used. This detour route will be Godby Road, Glen Erie Line and Elgin County Road 55. The Manual of Uniform Traffic Control Devices will be used to post the required sign age for this detour. Also as part of this closure a section of Lakeshore Line will be removed for safety reasons in order that the traffic cannot traverse the section where the unstable gully is located. Conclusion There has been success on several gullies in slowing erosion but it seems one in particular, that after three attempts we realize that mother nature has defeated our attempts. The County's objective is to ensure that a safe roadway is provided for the public and we must error on the side of safety. As you are aware the gully can recede very rapidly, and for the safety of the travelling public the section of Lakeshore Line should be closed from Godby Road to Elgin Road 55. ... 2 32 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: FEBRUARY 4,2002 SUBJECT: LAKESHORE LINE (COUNTY ROAD 42)-ROAD CLOSURE Page 2 Recommendation That Lakeshore Line be closed from Godby Road to County Road 55; and also, That this information be circulated to all emergency services, M.P.P., M.P. and all other agencies that have an interest in this matter. RESPECTFULL Y SUBMITTED ó)Ju J~ 1Lvs CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MARK CHIEF ADMINISTRATIVE OFFICER 33 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 8th, 2002 SUBJECT: LEASE RATES FOR STORAGE AT THE ADMINISTRATION BUILDING Introduction On December 12th 2001, written correspondence was received from the Elgin St. Thomas Health Unit regarding leasing off-site storage space, The County of Elgin currently does not have a policy in place to recover an equitable cost for storage space. Discussion Currently at the County Administration Building leasing for heated storage space for tenants is at the rates below our operating costs. This is inexpensive compared to local rates which average approximately $11.61/square foot / year for unheated storage space. Leasing covers the costs to maintain the space, such as maintenance, hydro, water, taxes etc. Currently it costs approximately $7/square foot / year in operating costs to maintain the space. Since there is no area of the building left unheated, the total operating costs should be included in the lease rate. There remains less than 20% of the building available for lease; therefore it would be ideal to receive the largest amount of revenue for this remaining space. To ensure profitability in leasing, the following guidelines are recommended: 1. Available storage space is defined as; space that is not currently leased and located in areas of the building lacking the architectural features for office space. 2. Only tenants currently leasing space in the County Administration building should be given the option of a storage area and only if available. By abiding by the above guidelines, the County can ensure the most profitable and efficient use of space. Presently the administration building is an office complex, yet we do offer a limited amount of storage space for present tenants. This storage space should be continued to be negotiated on a tenant by tenant basis. With the limited amount of office space available for future tenants the storage space available to tenants should be kept to a minimum. Space currently used for storage under the lease agreement will remain as storage space until the lease agreement expires. This could possibly deter prospective tenants from locating here while we wait for storage space leases to expire. ... 2 34 REPORT TO COUNTY COUNCIL Page 2 FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 8'h, 2002 SUBJECT: LEASE RATES FOR STORAGE AT THE ADMINISTRATION BUILDING Conclusion Due to recent correspondences and subsequent research, it was discovered that the County building's lease rate is not only well below the area average, but does not even cover the operating costs involved. In order to make leasing storage space a profitable endeavor, the negotiated lease rate should at least cover the county costs. When leasing storage space, therefore, the minimum rate should be $8/square foot 1 year in the County Administration Building. The guidelines mentioned above should also apply to every new lease. Recommendation That space not currently leased, and located in areas of the Administration Building lacking the architectural, mechanical and electrical features for office space be available as storage; and also, Only tenants currently leasing within the County Administration Building should be given the option of negotiating a storage area based on availability; and also, The lease rate for storage areas be increased to $81 square foot 1 year; and also, That the above guidelines become the County of Elgin policy for leasing storage space at the Administration Building. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION Ú)~ ^ 1M6 i1£l - CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 35 Report to County Council FROM: Paul Vandenberg, Carollyn Peterson DATE: January 31, 2002 SUBJECT: Employment Standards Act INTRODUCTION/BACKGROUND The ESA Seminar held at the County building on January 15, 2002 was a great success. Charles Humphrey detailed the changes to the ESA to an audience of 68 participants. An outline of the major changes and impact this legislation will have on the County of Elgin is attached. DISCUSSION An area within the County of Elgin, which has been affected by the new Employment Standards Act mandates, is a number of the Human Resources Policies. There are a number of existing policies that are not compliant with the newly introduced legislation. Human Resources will be reviewing the entire policy manual to ensure all policies are yielding with the new legislation, and will bring amendments forward for Councils approval. Due to the scope of changes to the ESA and the number of policies at the County, this review will take several months to be completed. The first policy to be amended is the perfect attendance policy 10.130. The new legislation makes this policy ineffective. All employees are now permitted with 10 emergency leave days per year. The reasons that allow an employee to claim an emergency day is very broad, and includes sick days. The ESA also provides protections to all employees from reprisals from the employer. The County would not be able to deny an employee a perfect attendance award for using any of the 10 emergency days. The policy intent of awarding employees for Perfect Attendance is lost with the emergency day provision in the ESA. 36 CONCLUSION The feedback from employees is one of disappointment. The staff has appreciated Councils recognition for employees who have achieved perfect attendance and the reward of the $75.00 dinner voucher. There is also an understanding from the staff that the Perfect Attendance Award cannot praise employees who have anything less than perfect attendance. The effectiveness of this policy, under these new guidelines, is compromised to the point that the policy must be repealed. RECOMMENDATIONS THAT effective immediately Council repeals the Perfect Attendance Policy 10.130. ~DÅ~ Carollyn Peterson Human Resources Assistant / e-L/~ ;1 Paul Vandenberg Human Resources Officer Harley Underhill irector of Human Resources Ap d for submis' y Mark McDonald Chief Administrative Officer 37 The New Employment Standards Act September 200 I 147 AMENDMENTS EXECUTIVE OVERVIEW OF BILL . Old ESA is repealed and has been completely re-written Received Royal Ascent and waiting to be proclaimed in force (6 months) . Must post for al/ employees . Areas of Impact: ~ Pregnancy and Parental Leave ~ Powers of Ministry of Labour Officers ~ Penalties to Employers and Supervisors ~ Wage Administration ~ Hours of Work and Overtime ~ Public Holidays and Vacation ~ Leave of Absence IMPACT REQUIREMENTS ESA ISSUE !,,N ex> No permit required for flexible working day Problem with meeting 11 hour requirement on shift change Beyond 60 hours - Administrative Impact blc need proper precedent form and better communication needed with EE regarding excess hours New permit system impact in regards to >60 hrs Impact on new employees will allow mandatory extended hours Potential ER Relation issues in regards to eating period Necessary to have the appropriate forms · · · · · · · ER right to set regular work day in excess of 8 hours agreement) Limits: 11 hours off per day (with on call and called in exception) 8 hours between shifts (exception if total time on successive shift does not exceed thirteen hours) max 48 hours in work week ER can schedule EE beyond regular work day (with EE permission) up to 60 hours in a week - must be in writing Director of Employment Standard's approval may be granted to an ER or class of ER's · EE has right to revoke agreement with 2 weeks written notice · ER has right to revoke agreement with reasonable notice · Irrevocable with new hires unless agreed upon by both parties · 24 consecutive hours off I work week Resources\ESA\Executive Overview.doc (w/o EE · · - · · HOURS OF WORK AND OVERTIME F:\USERS\DEPT\Human and agreements with employees 48 consecutive hours off I two weeks Eating Periods: one 30 minute period after 5 consecutive hours, or 2 periods totalling 30 minutes Ability to limit or avoid overtime through averaging hours as wel overtime payments through time in lieu · · · HOURS OF WORK AND OVERTIME Cont'd ... Must take into consideration all employees From day 1 of employment 8 stat holidays, we provide 12 so we could create a two- tier holiday system · · · Public Holidays · EE required to work their regularly scheduled day before and after the holiday or an EE who is absent with reasonable cause on all or part of the regularly scheduled day before and/or after public holiday · ER has power to authorize method of payment for vacation day but must be at least regular wages and vacation pay payable during the 4 weeks proceeding the public holiday, divided by 20 · If EE agreed to work the holiday and failed to do so, they are not entitled to pay · EE paid 1 Y. times regular rate if chooses to work holiday (premium pay) · EE's in hospitals, continuous operation, hotel, motel, tourist resort, restaurant, or taverns can be required to work on public holiday if day is an ordinary working day and EE is not on vacation - EE can choose to be paid wages for day, substitute day w/i 3 mths, or receive public holiday pay for day and premium pay for hours worked · Disqualification's: EE absent for regularly scheduled shift before or after holiday wlo reasonable cause or EE agrees (or required to) work and w/o reasonable cause performs none or only some work Vacation: · EE's are entitled to receive 2 weeks after 12 months employment - both inactive and active employment considered · Part-timers: average number of days worked I week in 4 months preceding the first day of vacation · Timing of payment: generally lump sum before vacation with exception to pay vacation pay during vacation time, pay in period which it accrues, or any time agreed by employee · Conditions to forego vacation time agreed upon by EE, ER and director of Employment Standards Labour Dispute: vacation previously schedules by ER, ER must pay vacation pay owing during strike or lockout PUBLIC HOLlDA YS AND VACATIONS LN ,-0 F:\USERS\DEPT\Human Resources\ESA\Executive Overview.doc All employees From day 1 of employment Can NOT be included in any AMS Policy Can NOT use these in negative or positive reprisals - i.e, Attendance bonus system (Perfect Attendance Recognition) Need to incorporate emergency leave into existing time off policies - emergency leave is not in addition to sick days (etc.) - would count sick day as well as emergency leave day under new agreement Crucial to document emergency leave - need to clarify with employee reason for absence Need clear and enforced calt-in system If necessary, ER can ask for medical note Jury leave is not emergency leave · · · · · · · · · EE are entitled to 10 days per year to deal with medical and family issues - ER not obligated to pay · Less than full day taken = 1 full day Qualifvinq qrOUfJs: - EE - EE's spouse, same sex partner, step parent, foster parent, brother. sister, - EE or spouses child, step child, grandparent, step- grandparent, step-grandchild - EE's child's spouse or same sex partner - Any relative dependent on EE for care and assistance Reasons: 1, Death 2, Illness 3. Injury 4. Medical Emergency 5, Other urgent matter (undefined) - does not apply to EE directly · EE has obligation to communicate that they are taking leave · EE has right to continue to participate in benefits when on leave · Can not deduct service or seniority when on leave · Exceptions: period of leave not included for determining completion of probationary period · Reinstatement: EE has right to be reinstated w/ former or comparable job when returning from leave . EMERGENCY LEA VE Need to include in all Maternity/Paternity replacement contracts that ER has the ability to terminate contract with 4 weeks written notice in case individual on leave decides to return to work early EE is still entitled to vacation pay & time during leave - can take time at end of leave if desired ER can request medical certificate ER to be aware of the new forms for changing start and end dates · · · · (pregnancy & parental) · Must be employed for 13 weeks Pregnancy: · 2 weeks written notice is required - commencing no earlier than 17 weeks before expected due date or date give birth · EE's can terminate leave on 4 weeks written notice · EE can alter start leave on 2 weeks notice, ER can alter to end leave with 4 weeks notice · EE decides not to return must give 4 weeks notice Parental: · 2 weeks written notice - pregnancy leave must have ended · no later than 52 weeks after birth (or custody) · duration of up to 35 weeks if pregnancy leave taken, up to 37 weeks if pregnancy leave not taken · EE can terminate on 4 weeks written notice If decided not to return to work, must provide 4 weeks notice Resources\ESA\Executive Overview.doc to qualify PREGNANCY AND PARENTAL LEA VE F:\USERSIDEPnHuman ~I:::" o As an organization, we need to be aware of the termination and severance pay stipulations if an appropriate situation arises, union or non-union . Termination: · Individual notice of termination varies from 0 - 8 weeks depending on length of service · Extended notice to employees and to Ministry when terminating 50 or more employees (not required where 10% or less of employees with at least 3 months to be terminated at establishment, and not caused by permanent discontinuance of part of business establishment) · Information required for mass termination: location(s) where terminated, salary vs, hourly paid, effective dates of termination, economic circumstances surrounding termination · Termination pay (wi benefits) to be included when terminated wlo notice for equivalent period of notice · New act clarifies that partial notice counts against obligation to provide termination pay TERMINA TION AND SEVERANCE Severance Pay: · Severance Pay Obligation when: employee has >5 years of service, dismissal or refusal to employ, constructive dismissal and employee resigns within reasonable period, layoff >35 weeks in any period of 52 weeks, layoff due to permanent discontinuance of ALL employer's business at establishment, andlor employer gives notice of termination and employee resigns on minimum to weeks' notice during notice period · Calculation of Severance Pay: regular wages for work week, multiplied by completed years of service, plus completed months of service, divided by 12 (to max of 26 weeks) ..þ,. -~ re-instate Can issue compensation and employees without a hearing . or to investigate Very broad, more sweeping powers Can enter a workplace on a complaint compliance without a warrant · · POWERS OF THE Ministry of Labour OFFICERS This is much tougher than current ESA language and is in line with OH&S penalties . Corporate: 151 violation = $100, 000 PENAL TIES: 2nd violation = $250,000 3rd violation = $500,000 F:\USERS\DEP1ìHuman Resources\ESA\Executive Overview.doc Failure to comply =$4,000 per day PENAL TIES: Directors & Supervisors: ... Cont'd ... Fine up to $50,000 and/or 12 months imprisonment . Gov't wants to send a clear message CHALLENGES FOR THE COUNTY OF ELGIN Administrative Challenges Policy Review Collective Agreement Review Creation Of Precedent Documents To Support Compliance Communication I Education 1. 2. 3. 4, 5, the minimum requirements in all areas - letter re: account access and location of institution Time lines for retention of data (integrate into our HRIS) two tier system for eligibility letter of agreement to work paid days properly document all leaves onus on ER to request documentation Administrative Challenges · Ensure we are meeting · Payment of Wages · Record Keeping · Public Holiday Pay 7 Leaves Pregnancy process Hours of · · therefore set-up standard form and leaves Parental I need signed agreements for 12- hour shifts Holidays Vacation Bereavement; Policy Review · Review and amend AMS Policy · Review and amend Attendance Bonus Policy · All policies for the non-union group for LOA; Sick · Over-time policy review · Promotion Policies - can't reflect attendance work · 2 . :::,. r\) Collective Agreements · Review all CIA to ensure compliance · List items to re-negotiate at next bargaining - Especially ONA as we are sti 3. this process n F:\USERS\DEPT\Human Resources\ESA\ExeclItive Overview.doc 4. Creation Of Precedent Documents To Support Compliance · Must ensure proper documents are up-to-date for review by the MOL I Communication · All employees must know about the changes - need to educate employees on revisions to policies and procedures · All non-union employees should have the policies explained in detail - prevent union drives · All supervisors must be aware of the changes so as not to violate the ESA and place the corporation at risk of fine penalty Supervisors need to be knowledgeable in order to support effective communications with employees F:\USERS\DEPT\Human Resources\ESA\Executive Overview.doc · 5. -Þ> CN Report to County Council FROM: Paul Vandenberg DA TE: January 17, 2002 SUBJECT: AMS Po/icy Revision INTRODUCTION/BACKGROUND Due to the changes in the Employment Standards Act (ESA) it is necessary to amend the Attendance Management System (AMS) Policy. The attached AMS policy reflects the provisions under the emergency leave section. DISCUSSION The goal of the AMS Policy is to make employees accountable for absences from work. Although the new emergency leave provisions will impact the County's AMS policy, it is important to have a policy on employee attendance. Attendance policies ensure the fair and consistent treatment for employee absences across all departments. Attendance policies are proven to reduce over all loss time for corporations. Once attendance is tracked, the employee becomes accountable for absences ftom work. CONCLUSION: The new ESA provisions mnst be reflected in our AMS policy. The policy is necessary to monitor and fairly deal with absences, RECOMMENDATIONS 1HA T the amendments outlined in the attached AMS Policy be adopted by Council. ~/~~ Harley nderhill Dire~an Resources AP~~ . yMarkMcDonald Chief Administrative Officer F:IUSERS\T1L TONTAIHR P&P MANUAL CHANGESlAMS POLICY 2.10.DOC PAGE 1 OF 1 44 County of Elgin Section: 9 uman Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 ode -A Date Approved: Oct. 1/87 Page 1 of 19 Date Last Revision: June 12/01 To manage attendance within the Corporation in a fair and consistent manner with the following objectives: a) To help employees achieve optimum attendance at work by making every reasonable effort to provide accommodation, assistance and rehabilitation. b) To respond to the facts of individual cases in passing through all the steps of the program. This program is not íntended to be applied in a mechanical fashion which endeavours to have "one size fits all", but to rely on objective evidence relating to the attendance. c) To provide guidance to management staff who are responsible for dealing with attendance issues. d) To enable the employer to conduct its operations in a safe, efficient and orderly manner. e) To maximize service delivery to the public, f) To be in compliance with the Employment Standards Act (specifically emergency leave section). . Emergency leave days are not included in the attendance management system . The quantum that falls within the emergency leave Employment Standards Act, can be considered both in the manageable and approved categories AMS deals primarily with attendance issues, which are generally defined as non-blameworthy and innocent. Blameworthy attendance issues are generally defined as willful acts resulting in violation of rules, regulations, policies, procedures or standards and could result in disciplinary procedures. In order to ensure consistent management of attendance issues and application of an Attendance Management System, the following definitions have been developed: DEFINITIONS: Emeraencv Leave Qualifiers: . Qualifying needs . Employee's needs: · Illness · Injury · Medical emergency . Broader family member's needs: · Death · Illness · Injury · Medical emergency · An urgent matter (undefined) AF it:;J County of Elgin Section: 9 uman Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 ode-A Date Approved: Oct. 1/87 Page 2 of 19 Date Last Revision: June 12/01 Medical Time Loss Review The Medical Time Loss Review is an assessment by the Human Resources Department when an employee states that a medical condition is the reason for inadequate attendance. Return to Work Medical Clearance The Return to Work Medical Clearance is an assessment to determine the employee's ability to perform the duties of his/her regular job in a safe and predictable manner. MANAGEABLE ABSENCES It is generally accepted that absences are to some extent controllable. These absences are defined as manageable and include any absence from scheduled work for such things as: 1. Absent Without Permission An absence where the employee fails to report an absence to his/her supervisor according to established procedures, These absences may be subject to disciplinary action, 2. Leave of Absence An approved unpaid leave of absence other than what is listed under approved absences, will be subject the Attendance Management procedures rdeletelWorkplace Safety and Insurance Board Benefits An absence resulting from a work related injury or illness. These absences are subject to the Attendance Management procedures.[delete] 3. Short Term Disabilitv An absence where the employee notifies the employer that he/she is unable to work due to illness, non- occupational injury or doctor's appointments [delete] other than those listed under approved absences [delete]. These absences are subject to the Attendance Management procedures. 4. Lona Term Disabilitv An absence resulting from illness/non-occupational injury as determined by a qualified medical practitioner, which prevents an employee from attending his/her regular work and which extends for a period of more than fifteen (15) to seventeen (17) weeks. These absences are subject to the Attendance Management procedures. 46 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct 1/87 Page 3 of 19 Date Last Revision: June 12/01 APPROVED ABSENCES There are some absences to which the employee is entitled to by law or under terms of the collective agreement and can be regarded as non-preventable. These absences are defined as approved and include any absence for such things as: 1. Absent with Permission An approved paid absence in accordance with the provisions of the collective agreement or County policy, 2. Compassionate Leave An approved absence due to the death of a family member, in accordance with provisions of the collective agreement or County Policy. 3. Doctor's Appointment An absence where the employee requests leave to attend up to two physician or dental appointments, each no greater than one-half day in length or in accordance with provisions of the collective agreement or County policy, At the discretion of the Supervisor, a sick day or a part thereof may be used to attend an appointment with a specialist, as these are difficult to schedule, 4. Leave of Absence An approved unpaid leave of absence of one day to a maximum of five incidents per year. 5. Leqal Strikes An absence resulting from unresolved formal contract negotiations. 6. Maternitv Leave An approved absence for maternity leave in accordance with the Employment Standards Act and based on the appropriate medical authorization. 47 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 4 of 19 Date Last Revision: June 12/01 7. Modified Work/Rehabilitation An approved absence for participation in a temporary modified work or rehabilitation program in accordance with established gradual return to work procedures. 8. Parental Leave An approved absence available to adoptive and/or natural fathers and/or mothers in accordance with the Employment Standards Act. 9. Suspension An absence where an employee is instructed to be absent from scheduled working hours as a result of disciplinary action. 10, Temporary Lay-Off An absence resulting from the temporary unavailability of work. 11. Union Business An absence approved by the Corporation to engage in union related activities. 12. Vacations/Holidays An approved absence where an employee does not report to work due to vacation or holidays in keeping with collective agreements and corporate policies. This includes, lieu statutory days, lieu overtime days, holidays (non-paid). 13. Witness/Jury Duty An approved absence to perform witness or jury duty activities, in accordance with the provisions of the collective agreement or County policy. 14. Workplace Safetv and Insurance Board Benefits An absence resulting from a work related injury or illness. [delete]These absences are subject to the Attendance Management procedures.[delete] 48 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 5 of 19 Date Last Revision: June 12/01 Special Circumstances · The employee is responsible for contacting the Director of Human Resources/Department Head to discuss the special circumstances. Examples: · Employee sent home due to illness · Employee was ill with a life threatening illness EMPLOYEE RESPONSIBILITIES: 1) Maintain an acceptable level of attendance REPORTING AN ABSENCE: Employees who are absent from work shall: 1) Report all absences to the immediate supervisor, or equivalent designate, in the manner and time prescribed in the Attendance Management System and/or Collective Agreements and/or Short and Long Term Disability Plans and/or County Policies, and/or departmental procedures. 2) Make every effort to contact the immediate supervisor, or equivalent designate, prior to the start of the shift. 3) It is the employee's responsibility to provide his/her immediate supervisor with the following information: - reason for absence [ according to defined absence types] - expected date of return 4) Employees who fail to report an absence shall be recorded as absent without leave. Additional procedures are included to focus on assisting employees to achieve the best health and attendance and to maintain operational efficiency: 1) Employees absent or expecting to be absent in excess of 15 working days are requested to contact the Supervisor who will contact the Human Resources Department / Human Resources Coordinator in order to determine the possibility of work accommodation. The immediate supervisor will be informed of all developments with his/her employee. 2) Employees may be requested to contact the Supervisor every two weeks to advise of the status of an expected date of return. The Supervisor will contact the Human Resources Coordinator who will Liase with the Human Resources Department. 49 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct 1/87 Page 6 of 19 Date Last Revision: June 12/01 MANAGEMENT RESPONSIBILITIES: 1) Be accountable for the attendance level within the groups they supervise. 2) Know and follow the procedures outlined in the attendance management system. 3) Ensure the consistent application of the attendance management system procedures within the groups they supervise. SUPERVISORS RESPONSIBILITIES: Supervisors shall: 1) Receive calls from absent employees to: - determine the anticipated length of absence and/or return date - determine status of outstanding work, assignments, etc. to assess disposition - express concern regarding employee's health 2) Ensure all absences for all employees, regardless of status, are recorded on an absence report and forwarded to Human Resources Department immediately after the payroll cutoff date 3) Ensure that all employees are aware of the designate to be reported to when absent In identifying a designate, supervisors should select an equivalent or higher level of management 4) Monitor and document all contacts from employees and note any revisions of expected date of return to work 5) Notify the Human Resources Coordinator of absences expected to be, or in excess of, 15 working days and changes in return to work dates resulting from regular contact with absent employees 6) The Human Resources Coordinator will advise the Director of Human Resources of all employees absent or expected to be absent in excess of 15 working days 50 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct 1/87 Page 7 of 19 Date Last Revision: June 12/01 DIRECTOR OF HUMAN RESOURCES RESPONSIBILITIES: 1) Regularly review the corporate and departmental levels of attendance 2) Ensure that department heads are consistently managing the level of attendance within their departments in accordance with the attendance management system procedures HUMAN RESOURCES DEPARTMENT RESPONSIBILITIES: 1) Provide overall administration of the attendance management system, including providing timely attendance reports to Director of Human Resources and department management, and regularly inform management of the effectiveness of the attendance management system 2) Support departmental management in the AMS process, 3) The Human Resources Coordinator willliase with the employee, the Supervisor, the Medical Practitioner, the Workplace Safety and Insurance Board the Benefit Carriers and any other persons necessary to assist with the administration of the Absentee Management System. 4) Monitor the overall health and welfare of all employees. While the emphasis is on preventive medicine, the Human Resources Department (Human Resources Coordinator) may be asked to arrange a consultation with a medical practitioner to assess an employee regarding his/her ability to perform job duties in a safe and predictable manner and provide assistance to employees through the AMS, WORKPLACE SAFETY AND INSURANCE BOARD BENEFITS: All incidents/accidents which occur during the course of duty, no matter how minor, must be reported immediatelv to the supervisor or designate and appropriate incident/accident forms completed and forwarded immediately to the Human Resources Coordinator. The supervisor must complete an Absence Report if lost time results from the incident/accident 51 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct 1/87 Page 8 of 19 Date Last Revision: June 12/01 RETURN TO WORK CLEARANCES: Employee Responsibility · Report to Human Resources Coordinator before returning from any absence exceeding time limits outlined in the Collective Agreements or County Policy · Report to Human Resources Coordinator before returning from any absence with limitations or restrictions · Provide medical documentation regarding limitations or restrictions regarding the ability to perform regular duties in a safe and predictable manner · Report to Human Resources Coordinator before returning from any WSIB absence Supervisor Responsibility · For all absences of 5 working days or less due to Short Term Disability, refer employee to Human Resources Coordinator when employee indicates that there are restrictions or limitations or when there are just concerns regarding the employee's ability to perform duties in a safe and predictable manner · Ensure all employees returning from WSIB benefits have been cleared to return by the Human Resources Coordinator Human Resources Coordinator · For all absences due to Workplace Safety and Insurance Board benefits, notify WSIB of employee's return · Review all absences exceeding 5 working days due to STD or L TO · Review all absences of 5 working days or less where employee was referred by supervisor. ATTENDANCE INTERVIEW PROCEDURES: Interviews will not be required at Level 1 or 2, unless requested by the employee. A notice will be sent from the Human Resources Department to the employee and the supervisor, to inform them of the attendance. Interviews are not to be viewed as disciplinary proceedings. The intent and purpose, is to provide information and assistance to the employee regarding his/her attendance and responsibility to maintain an acceptable level and clearly indicate that not meeting attendance expectations may result in non-disciplinary discharge. 52 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 9 of 19 Date Last Revision: June 12/01 At Level 1 and 2, a notice will be sent from the Human Resources Department to the employee and the supervisor, to inform them of the attendance. No meeting is required unless the employee requests it. No notice will be sent when an employee's rate of manageable attendance is at or below 4 incidents or 10 days or less in any 12 month period. When an employee's rate of manageable attendance exceeds 4 incidents or 10 days in any 12 month period after Levels 1 and 2, the supervisor will notify the employee in writing that he/she should arrange an interview with the supervisor. This interview will be documented. If the employee has not contacted the supervisor within two weeks of the date of the first notice, the supervisor will send a follow-up letter. Should the employee's rate of manageable attendance exceed 4 incidents or 10 days at any time within a 12 month period following the interview, the employee shall proceed to the next level. Should the employee's rate of manageable attendance exceed 4 incidents or 10 days between 12 and 24 months following an interview at any level of the AMS, the same level interview will be repeated. Should the employee's rate of manageable attendance exceed 4 incidents or 10 days after 24 months following an interview at any level of the AMS, the employee will re-enter the procedure at Level 1. At all stages of the AMS follow-up interviews, when an employee demonstrates improvement in meeting attendance expectations, the supervisor will: a) Commend the employee on his/her improvement. b) Emphasize the importance of meeting and maintaining attendance expectations, 53 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9,30 Code - A Date Approved: Oct. 1/87 Page100f19 Date Last Revision: June 12/01 Except for level 1 and 2, all supervisors are required to document all actions taken through the various stages of AMS and forward them to the Human Resources Department for input onto the data system. Following the return to work date after the absence that triggered the notice/interview the employee will begin a new 12 month period for the purpose of Attendance Management monitoring procedures. ATTENDANCE INTERVIEW GUIDELINES: 1, Stress that, after Levels 1 and 2, the interview results from him/her being identified as having a rate of manageable attendance that exceeds 4 incidents or 10 days. Subsequent interviews result whenever the employee's rate of manageable attendance exceeds 4 incidents or 10 days in any 12 month period, 2. Indicate to the employee that there is concern for the employee's health status and the Corporation wants to assist him/her in fulfilling Corporate objectives by meeting attendance requirements. Outline the problem by: a) Showing the employee a copy of his/her attendance for the past 12 month period. b) Stating the Corporation's need and desire for every employee to be at work on each working day. 3. Identify how the employee's absences affect his/her Department: a) Morale of fellow employees b) Effectiveness and productivity of the work group c) Quality of service to the public 4. Stress the need for improvement. Make the employee aware that an improvement in his/her attendance is expected. 54 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct 1/87 Page 11 of 19 Date Last Revision: June 12/01 5. Outline to the employee his/her options: a) Correct the problem on his/her own b) Ask for help c) Do nothing and deal with the potential consequences 6. Offer assistance options to the employee: a) Employee Assistance Program. Any employee who seeks assistance will be provided information about the County's Employee Assistance. b) Medical assistance through the Human Resources Department. 7. Inform the employee that his/her attendance will be monitored, 8. Advise the employee of the consequences if there is no improvement 9. Have the employee restate what you have explained to ensure that he/she understands, 10. Ask the employee for his/her comments. 11. Document the Meeting - forward copy to the Director of Human Resources, EMPLOYEE REPRESENTATION: As previously stated, interviews at the early levels are not intended to be disciplinary but rather a communication between the employee and management regarding attendance information and expectations, assistance available and potential outcomes. Should a unionized employee wish to have representation present at the interview, he/she may request it at any and all levels. In the latter interviews, where attendance improvement has not been demonstrated by the employee, a union representative's attendance shall be invited by the supervisor/manager. 55 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 12 of 19 Date Last Revision: June 12/01 LEVELS Level 1 (Initial Concern Notice) An initial concern occurs when an employee's rate of manageable attendance exceeds 4 incidents or 10 days within a 12 month period. A notice will be sent from the Human Resources Department to the employee and the supervisor, to inform them of the attendance. No meeting in required unless the employee requests it. This notice is designed to inform the employee of the attendance. If the employee indicates that there is a medical condition for the attendance, the employee will be referred to the Human Resources Department for a "Medical Time Loss Review". A follow-up meeting will be held, no later than 3 months after the referral to the Human Resources Department, with the employee to review the outcome of the "Medical Time Loss Review" and agree on a plan of action to achieve the acceptable attendance level. Level 2 a (Further Concern Notice) A Level 2 a notice will be sent from the Human Resources Department to the employee and the supervisor, to inform them of the attendance. No meeting is required unless the employee requests it. This notice shall be sent if the employee's rate of manageable attendance exceeds 4 incidents or 10 days at any time within a 12 month period since the initial Level 1 notice or since medical intervention and establishment of an action plan. This notice is again designed to inform the employee of the continuing attendance. If the employee indicates that the attendance is due to a medical condition, the employee will be referred to the Human Resources Department for a "Medical Time Loss Review". A follow-up meeting will be held with the employee, no later than 3 months after the referral to Human Resources to review the outcome of the "Medical Time Loss Review" and agree on a plan of action to achieve the acceptable attendance level. 56 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 13 of 19 Date Last Revision: June 12/01 Level 2 b (Follow Up Meetinq) A Level 2 b meeting shall be conducted three months after the Level 2 a notice ONLY if the employee's rate of manageable attendance has not exceeded 4 incidents or 10 days since the Level 2 a notice. The employee will be commended for his/her progress and reminded that satisfactory attendance at work is required. The employee will also be advised that if his/her manageable absences exceed 4 incidents or 10 days within 12 months of the Level 2 a notice, then a Level 3 a meeting will be held. The Level 2 b meeting shall be conducted by the employee's supervisor, documented in a letter to the employee and recorded in the employee's file in the Human Resources Department. Level 3a (Advance Concern Meetinq) A Level 3 a meeting shall be conducted if the employee's rate of manageable attendance exceeds 4 incidents or 10 days at any time within a 12 month period since the initial Level 2 a meeting or since medical intervention and an action plan have been established. The employee will be advised of the attendance, management's expectations regarding satisfactory attendance at work, offered assistance and advised of the possible outcome if there is no improvement. The employee should be asked if there is a medical condition causing the attendance. If the employee indicates that the attendance is due to a medical condition, the employee will be referred to the Human Resources Department for a "Medical Time Loss Review". A follow-up meeting will be held, no later than 3 months after the referral to Human Resources, with the employee to review the outcome of the 57 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 14 of 19 Date last Revision: June 12/01 "Medical Time Loss Review" and agree on a plan of action to achieve the acceptable attendance level. The Level 3 a meeting shall be conducted by the employee's Supervisor and Human Resources. All meetings occurring in this stage shall be documented in a letter to the employee and recorded in the employee's file in the Human Resources Department. Level 3 b (Follow UP Meetinq) A Level 3 b meeting shall be conducted three months after the Level 3 a meeting ONLY if the employee's rate of manageable attendance has not exceeded 4 incidents or 10 days since the Level 3 a meeting, The employee will be commended for his/her progress and reminded that satisfactory attendance at work is required. The employee will also be advised that if his/her manageable absences exceed 4 incidents or 10 days within 12 months of the Level 3 a meeting, then a Level 4 meeting will be held. The Level 3 b meeting shall be conducted by the employee's supervisor, documented in a letter to the employee and recorded in the employee's file in the Human Resources Department. level 4 (Final Warninq) A Level 4 meeting shall be conducted if the employee's rate of manageable attendance exceeds 4 incidents or 10 days at any time within a 12 month period since the initial Level 3 a meeting or since medical intervention and establishment of an action plan. The employee will be advised of the attendance, management's expectations regarding satisfactory attendance at work, and the possible outcome if there is no improvement. The purpose of this meeting is to: a) Present the employee with his/her attendance record to date and to remind him/her of previous notices andlor discussions regarding the necessity of satisfactory attendance 58 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 15 of 19 Date last Revision: June 12/01 b) Explain to the employee the seriousness of the situation and stress that improvement must be shown quickly and dramatically in order to ensure continued employment c) Offer assistance if appropriate d) Advise the employee that termination of his/her employment will occur if improvement is not forthcoming If the employee indicates that the attendance is due to a medical condition, the employee will be referred to the Human Resources Department for a "Medical Time Loss Review". A follow-up meeting will be held, no later than 3 months after the referral to the Human Resources Department, with the employee to review the outcome of the "Medical Time Loss Review" and agree on a plan of action to achieve the acceptable attendance level. The Level 4 meeting shall be conducted by the Director of Human Resources, Department Head and Supervisor, A union representative shall also be invited to attend. This meeting will be documented in a letter to the employee and will be recorded in the employee's file in the Human Resources Department. Level 5 (Termination of Emplovment) A Level 5 meeting shall be conducted if the employee's rate of manageable attendance exceeds 4 incidents or 10 days at any time within a 12 month period since the initial Level 4 meeting or since medical intervention and an action plan have been established. The purpose of this meeting is to: a) Present the employee with his/her attendance record to date b) Advise the employee that he/she has not demonstrated the required improvement outlined in Level 4, resulting in his/her termination. The Level 5 meeting shall be conducted by the Director of Human Resources, Department Head and the Supervisor, A union representative shall also be invited to attend. This action will be documented in a 59 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 16 of 19 Date Last Revision: June 12/01 letter presented to the employee and will be recorded in the employee's file in the Human Resources Department. Prior to the Level 5 meeting being held, the Director of Human Resources will review all cases to ensure that: a) Every reasonable effort has been made to accommodate the employee within the workplace; b) The employer has fulfilled its obligations under the Workplace Safety and Insurance Act and the Ontario Human Rights Code; c) The employee's attendance record illustrates an inability to meet attendance expectations. In exceptional circumstances, where the Director of Human Resources is satisfied, based on available medical information, that there is a likelihood the employee will be capable of satisfactory attendance in the foreseeable future, a decision to terminate may be deferred for a period not exceeding twelve months, Where a decision has been made to defer termination as outlined above, should the employee's rate of manageable attendance exceed 4 incidents or 10 days at any time within a 12 month period following the Level 5 meeting, the employee will be terminated. Should the employee's rate of manageable attendance exceed 4 incidents or 10 days between 12 and 24 months following a Level 5 meeting, a Level 4 meeting will be held. ATTENDANCE MANAGEMENT SYSTEM REPORTS: In order to assist management to identify and manage the attendance performance of their employees in a fair and consistent manner according to the procedures outlined, system reports will be generated and distributed to supervisors on a regular basis monthly. Overall administration and statistical monitoring of attendance is the responsibility of the Human Resources Department. It shall be responsible for producing employee and summary attendance reports. 60 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 17 of 19 Date Last Revision: June 12/01 Emplovee Attendance Reports At monthly intervals, the system will automatically generate reports identifying employees whose manageable absences exceed 4 incidents or 10 days in the previous 12 months, based on a 12 month moving calendar or since the date of return to work following the incident that triggered the interview. The reports shall be distributed to departments every month. The report will include detailed data indicating the manageable absence types by frequency and severity for each employee identified. Summary Reports At the end of each calendar quarter and annually, the system will produce summary report by section/division/department indicating: · Number of employees · Number of available work days · Total manageable absences (severity and frequency) by absence type · Average days lost and average incidents per employee by manageable and approved absences · Total manageable absences as a percentage of the total available work days. HUMAN RESOURCES DEPARTMENT: Purpose of Human Resources Department The primary purpose of the Human Resources Department in the Attendance Management System is to assist in ensuring that employees are receiving optimum medical care and to provide professional opinions and guidelines on health related issues to Employees, Supervisors and Personnel. Complete confidentiality of medical information as per medical ethics, will be maintained in all cases. 61 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page 18 of 19 Date Last Revision: June 12/01 Role of the Human Resources Department for Absences in Excess of 10 Workina Days For absences in excess of 10 working days, the Human Resources Department role is as follows: a) Determine or confirm the anticipated length of the employee's absence; b) Assist in ensuring the employee is receiving optimum medical care; c) Arrange a medical assessment of the employee's capability of performing any part of his/her regular job in a temporary modified work environment; . d) Develop a follow-up action plan to communicate with the employee. Role of the Human Resources Department in the "Return to Work" Medical Clearance If the employee is required to obtain "Return to Work" medical clearance, the employee must report to the Human Resources Department. The role of the Human Resources Department is to assist the employee to obtain a medical assessment to: a) Determine the employee's health status; b) Ensure that the employee is fit to return to regular duties; c) Assist in determining any follow-up care that may be appropriate; d) Assess the employee's capability of performing any part of his/her regular job in a temporary modified work environment. Role of the Human Resources Department in a "Medical Time Loss Review" At Level 4 of the AMS or at any previous time a medical condition for the attendance problem is declared, the employee may be requested to attend a "Medical Time Loss Review" assessment at the Human Resources Department. The purpose of the Medical Time Loss Review is to assess the employee's ability to attend and perform his/her regular duties in a safe and predictable manner. 62 County of Elgin Section: 9 Human Resources Policy Manual Subject: Attendance Management System Policy Number: 9.30 Code - A Date Approved: Oct. 1/87 Page190f19 Date Last Revision: June 12/01 Information Provided bv the Human Resources Department When an employee has been assessed by a medical practitioner whether triggered by the "Return to Work Medical Clearance" or the "Medical Time Loss Review", supervisors can expect answers to the following: a) Is there a medical condition causing the attendance problem? b) Is the medical condition permanent or temporary? c) Are there any limitations or restrictions that are temporary or permanent? d) What is the anticipated date for return to full regular duties? e) Has everything been done to facilitate the employee's performance of his/her regular duties? f) Is the employee presently able to perform his/her full regular duties in a safe and predictable manner without undue risk to the health and safety of him/herself or others? g) What is the impact of this condition on the employee's ability/likelihood to attend in a predictable manner in the future? Note: Complete confidentiality of medical information as per medical ethics, will be maintained in all cases, 63 REPORT MANAGEMENT TEAM FROM: Mark Hoffman, Manager, Information Technology DATE: February 4, 2002 SUBJECT: IT Plans and Budget for 2002 INTRODUCTION While the County has had an IT budget for a number of years, strategic planning and the implementation of an IT Manager have caused significant changes in the IT Budget for 2002. DISCUSSION: The Information Technology Strategic Plan, as introduced by LGS in 2001, and accepted by County Council on September 25th, calls for the implementation of 4 strategic initiatives in 2002. According to the LGS plan, Year One initiatives should include Help Desk, Workflow Automation, Councillor Technology and Thin Client. The estimated implementation costs of all four initiatives (according to the LGS plan) would be $175,000. The IT department made significant progress with the Help Desk (Ranked as the top priority in LGS Report) in 2001. IT has already established performance goals, is measuring individual and team help desk performance and beginning to focus more on customer communication. Additionally, IT is developing a call reduction strategy (as recommended by the report). Continuous evaluation and improvements throughout 2002 will allow IT to continue to improve our effectiveness in this area, without the $40,000 price tag estimated by LGS. LGS also ranked Workflow Automation at the top ofthe priority list for 2002 implementations. However, it isn't clear exactly what "workflow" LGS is suggesting be automated. The LGS report is very generalised on this topic and fails to list any specific applications that could be automated. Having said that, there have been several instances where various departments have requested that certain forms and applications be automated, in order to more effectively deal with the high volumes of paper, which are generated. This seems to fall more into the category of Document Management, which 64 isn't slated to be implemented until Year 2 according to the LGS plan. However, IT, Finance, Engineering and Human Resources are all logical beneficiaries of automated forms and have expressed interest accordingly. Council Technology is the third initiative recommending by the LGS plan. This project puts laptops in the Councillor's hands and implies that Council meetings will have automated agendas, online note taking, video presentations, etc. The main cost here is hardware, as laptops will be needed for each Councillor and each member of the Management Team that doesn't currently have one. Significant training is also required. Another recommendation from LGS was the implementation of a Thin Client architecture throughout the County. The concept of Thin Client is that software resides on the servers, not on the user's machines. This allows for faster and easier upgrades and maintenance of the applications, doing it once at the server, instead of multiple times at the users workstations. Most of the County's applications would be considered Thin Client. The applications that are not "thin" such as AccPac, which is installed at the user's workstation, are not likely to be cost effective to change. The software is designed to be installed on the client's machine, not at the server level. And since the software is meeting the department's needs, it is felt that implementing Thin Client in these cases would be changing for change's sake. Other initiatives, not contained in the LGS report will include the implementation of Nurse's Notes in Bobier Villa and Terrace Lodge, implementation of the County Web Site and the Elgin County Archives Web Site. IT is also targeting the Libraries for and upgrade of equipment, with the focus on connectivity in order to improve service. For the part of the year where Help Desk statistics were kept, Libraries accounted for 60% of all help desk calls. It is the intent of the IT Department to improve the connectivity between the County Building and each branch, building virtual private networks throughout the network. Funds exist in the existing IT Reserve account to cover this project. Disaster Recovery Planning is another project underway in IT. The plan will focus on allowing the County to re-create its computer infrastructure in the event of a fire or other disaster, in a cost effective, quick mauner, based on documentation, backups and good planning. Much of the work on this project has already been completed by the IT department over the past few months. Here is the proposed 2002 IT Budget 2002 Proposed 2001 Budget Bud~et Amount Salaries & Wages 82,877 11 0,050 Benefits 13,260 16,550 Professional Development 16,350 15,000 Travel & Mileage 4,900 4,500 65 Consulting 93,000 13,500 SupDlies 23,500 30,600 Software 15,500 38,907 Hardware 162,250 56,173 SUDDort/Maintenance 46,773 41,255 SubscriDtions 250 0 Licenses 0 10,898 Total 458,660 337, 433 CONCLUSION: While these numbers reflect a 36% increase over the 2001 budget, the majority of that is the cost of the IT Manager, which was already approved by Council in September. Removing the IT Manager from the comparison, shows an increase of 11 % over last year. By moving the cost of the Library Connectivity project ($37,000) to the IT Reserve account, and accounting for the cost of the IT Manager, the IT budget for 2002 is actually just 1,227 higher than last year's budget. RECOMMENDATION: THAT the initiatives identified in this report - Help Desk, Councillor Technology, Document Management (limited), and Thin Client, be implemented in 2002, And THAT additional projects identified in this report - Nurse's Notes, web sites for the County and Archives, Disaster Recovery Planning and Library Connectivity be implemented in 2002, And THAT the proposed IT budget be approved, in principle, for consideration with the 2002 County Composite Budget. ~Wì:;#- ? k Hoflman / Ihformation Technology Manager Approved for Submission ~~1d Chief Administrative Officer - 66 REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: January 21, 2002 SUBJECT: TEMPORARY STORAGE FOR THE ARCIllVES OF ALMA COLLEGE BACKGROUND: The Archive Committee of the Alma College International Alumnae has temporarily stored thirty-three large composite pictures and thirty to forty file boxes on the third floor (across from Human Resources) of the County Administration Building since March 3, 2000. The Council of the Corporation of the County of Elgin, at it's March 13th, 2001 meeting passed the following resolution: "That the Archive Committee of the Alma College International Alumnae Association be granted a one year extension of the temporary storage arrangement commencing on March 4,2001 with the proviso that if the County requires the storage space on the third floor then the Alma College international Alumnae Association would be given thirty days notice to vacate the premises and; That all materials must be removed from the building on or before the one year term is up and; That the Alumnae shall be solely responsible for transporting all materials to and ITom the building and; That the County shall not be liable for any damages to the collection and; That the County continues to supply the Alumnae with one key to the storage area." DISCUSSION: At present, Alumnae volunteer members peruse and sort material at designated times in an attempt to condense and inventory the Alma College Archives collection. It is likely that the Alumnae Association will be donating the collection to the Elgin County Archives in the near future. The Archive Committee of the Alma College International Alumnae Association appreciates the use of the designated storage area on the third flood of the County building and would like to request a one-year extension of the temporary storage arrangement in order to continue their work on the Alma College Archives collection. 67 Temporary Storage for the Archives of Alma College Page 2 ------------------------------- CONCLUSION: The Manager of Engineering Services has indicated that currently there are no plans for the storage space that Alma College is using. County Council may wish to consider granting the Alma College International Alumnae Association an extension for one (I) year with the proviso that if the County requires the storage space on the third floor (across from Human Resources) then the Alma College International Alumnae Association would be given thirty days notice to vacate the premises. RECOMMENDATION: That the Archive Committee of the Alma College International Alumnae Association be granted a one year extension of the temporary storage arrangement commencing on March 4,2002 with the proviso that if the County requires the storage space on the third floor then the Alma College International Alumnae Association would be given thirty days notice to vacate the premises and; That all materials must be removed on or before the one year term is up and; That The Alumnae would be solely responsible for transporting all materials to and from the building and; That the County would not be liable for any damages to the collection and; That the County continues to supply the Alumnae with one key to the storage area Respectfully submitted: Approved for submission: c~-4 Manager of Library Services <iv/) Mark McDonald Chief Administrative Officer ---- CB/cr 68 REPORT TO COUNTY COUNCIL FROM: BRIAN MASSCHAELE, ARCHIVIST CATHY BISHOP, MANAGER OF LIBRARY SERVICES DATE: JANUARY 24th, 2002 SUBJECT: ARCHIVES STATUS REPORT INTRODUCTION: Construction of the Elgin County Archives is set to begin. This report is intended to inform members of Council about design plans, phases of construction and payment issues in light of a successful grant application in support of the project. DISCUSSION: Designs have now been finalized by the Ventin Group Architects for the construction of the Elgin County Archives. A copy of the floor-plan is attached. All of the necessary infrastructure for the facility has also been finalized. This includes design and installation plans for the environment control system, mobile shelving, electrical systems and general contracting, The Architects are now proceeding with tenders for the project. Two separate tenders will be issued, one each for general construction and mobile shelving. These tenders will be received by the Ventin Group with a deadline set for late February. The Project Architect will then submit a recommendation on preferred contractors to be reviewed by the Manager of Engineering Services, Corporate Facilities Officer and Archivist. Final recommendations will be brought forward to County Council for approval on March 12th, 2002. If approvals are received, construction will begin immediately and will proceed throughout March, April and May, with commissioning and final inspection likely taking place in June. The Archivist will then be bringing forward a recommendation on a grand opening date sometime during the summer of 2002. With regards to funding for this project, members of Council are likely already aware that the County has been successful in its application to Canadian Heritage under the Cultural Spaces Canada Program to support renovations for the Archives. This is excellent news, providing further evidence that Council has approved a solid plan for the Archives. Council appreciates the support that the Honourable Gar Knutson has provided for this application. Mr. Knutson's office will be making a more formal announcement about the amount of the grant in the coming days. 69 The timing of this grant, and the amount involved, is not without its chailenges, requiring the County to enter into a number of financial commitments almost immediately for this project. The awarded funds must be expended by March 31st of this year to coincide with the Federal Government's fiscal year-end. In addition, staff have been informed by Canadian Heritage that an additional requirement of the grant is that an equal amount must be expended by the County on the project as of that date to be eligible for the fuil amount. The Archivist has consulted with the Ventin Group informing them of this situation. The firm feels confident that there shouid be ample time to secure the fuil amount of the grant. A large proportion of total expenditures on the Archives are equipment related, including items such as the HV AC system, mobile shelving, dry wail, miilwork, fire suppression, lighting and disaster prevention systems, These items can be invoiced and paid-out by March 31st should Council approve tenders at its meeting of March 12th. Ail Fees to date on the project are also eligible, meaning that a large proportion of architectural fees can be deducted. With this knowledge in mind, the Archivist informed Canadian Heritage that there should be no impediments to securing the fuil amount of the grant and to proceed with a payment agreement with the County, CONCLUSION: The design and construction plans for the Elgin County Archives have now been finalized by the Ventin Group in conjunction with County staff. Tenders for equipment and construction work are currently being issued with construction set to begin in the coming weeks. A successful grant in support of the Archives wiil require the County to enter into a number of immediate expenditures for the project once tenders are approved at the next Council meeting, Construction should be completed by June of this year. RECOMMENDATION: THAT this report be received as information. Respectfuily Submitted ~\v\Q '. n Masschaele Arc:::t _ cath~4 Manager of Library Services k McDon Chief Administrative Officer 70 FILE No.419 02/05 '02 11:20 W: IHt VtNIIN GKUUf' LilJ t-HI\ ; l~l::;LI¿t>jUö4 f'HGt: ¿ EXISTING TO REt.lAIN ARE:A OF RENOVA110N ~ ----~----------------- ....---...--..- .. ~ I t - ŒIJ --.. , ..-_................. · · · · , , · , · · · · · · FLOOR PLAN ELGIN COUNTY ARCHIVES FEBRUARY 2002 71 REPORT TO ELGIN COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: January 21, 2002 SUBJECT: Southern Ontario Library Service Trustee Council Baclæround: The Southern Ontario Library Service Trustee Council provides a communication link between Southern Ontario Library Service and Library Boards regarding SOLS's services. They also provide Library Boards with services and programs that reflect their needs, including consultation, delivery of materials, training and development services. The Trustee Council meets three times a year in locations throughout Ontario. All public libraries may send a Trustee to represent their Library System. Mr. Richard Harding, who is the Co-ordinator ofInformation Elgin, has been the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the past term of January 1st, 2001 to December 31st, 2001. Mr. Hardiog has expressed an interest in remaining the representative to the SOLS Trustee Council for the upcoming term of January 1 st, 2002 to December 31st, 2002. Mr. Hardiog's name has also been submitted as a candidate to represent the South Western region on the Ontario Library Trustee's Association. Mr. Harding has and will continue to provide all written reports to the Manager of Library Services on the activities of the Southern Ontario Library Service Trustee Council meetings shortly after each meeting for the upcoming year. Recommendation: THAT Mr. Richard Harding be appointed as the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the term of January 1 st, 2002 to December 31 st, 2002, with the understanding that mileage costs associated with the appointment and membership fees in the amount of $250.00 are reimbursed through the Library budget; and THAT Mr. Richard Harding provide a written report to the Manager of Library Services on the activities of the Trustee Council shortly after each meeting. Respectfully submitted ~ifz~rID" ~~~,cp Cathy . op Manager of Library Services Chief Administrative Officer 72 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Service DATE: January 31, 2002 SUBJECT: P,OA Revenues - Share to Municipalities Introduction: Within the Provincial Offences Agreement, Schedule B set out the method of revenue sharing: Each municipality shall receive gross revenues generated from P.OA activity within its municipal boundaries, less expenses and a 10% administration fee payable to the County of Elgin. Discussion: Prior to the transfer from the Province, tickets were issued without identifying the issuing municipality within the geographic area of the County. As these fines are collected, staff is unable to identify the specific municipality. These fines represent less than 25% of the net revenues to be dispersed and this percentage should reduce in subsequent years, A solution is to utilize the ratios of the identifiable fines. These same ratios could also be used to determine each Municipality's share of the start-up costs. As such, the payments to municipalities would be: Municipality % Share 2001 Start Up Costs Net Revenue (Court Room, (ten months) Etc.) Bayham 5.58% 31,904 7,637 24,267 Malahide 12,05% 68,894 16,491 52,403 Aylmer 9.15% 52,314 12,522 39,792 St. Thomas 32,62% 186,501 44,643 141,858 Southwold 6.47% 36,991 8,855 28,136 Central Elgin 22.48% 128,526 30,765 97,761 Dutton/Dunwich 4.89% 27,958 6,692 21,266 West Elgin 6.76% 38,649 9,252 29,397 Total 100% 571,737 136,857 434,880 These numbers are based on a preliminary budget comparison and should be reasonably correct. However, they are subject to change, Also, these numbers are based on the first ten months of operation. The County realized approximately $99,500 more than anticipated with the 2000 P.OA reconciliation from the Province, This amount more than covers the lower-tier share of the start- up costs without negatively affecting the County; S1. Thomas has already received their share of the 2000 reconciliation. Therefore, due to this unforeseen windfall, staff recommends that the start-up costs be absorbed by the County, except for the City of S1. Thomas, and the revenue identified for 2001 be dispersed accordingly. 02108/02 poa net reveunes Conclusion: The County received more funds than anticipated in the 2001 budget request. By charging the start-up costs against these additional funds, the lower-tier would receive the full benefit of 2001 ticket revenues. Recommendation: THAT the same ratios as determined from Provincial Offences tickets that identify the issuing municipality be utilized to determine each municipality's share of 2002 net fines revenues; and, THAT the lower-tier share of start-up costs be provided from the 2000 P,O.A. reconciliation funds received from the Province; and, THAT the City of St. Thomas' share of 2001 fines revenues be reduced by its share of the start- up costs; and, THAT the revenues be dispersed once the audit is complete. Respectfully submitted. ion. ~~~ Linda B. Veger Director of Financial Services 02108/02 poa net reveunes TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES February 12 Session, 2002 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to each member of the Elgin County Council for the period of January 1, 2001 to December 31, 2001. REMUNERATION and MILEAGE COUNCIL. COMMITTEES and OUTSIDE BOARDS BOND CLUTTERBUCK CREVITS FAULDS HABKIRK MCINTYRE MCPHAIL ROCK STEWART VAN BRENK VAN KASTEREN WALTERS WILSON TOTAL KENNETH C. w.P, DENNIS A. PAUL ROBERT C, JIM DUNCAN DAVID M. MAX RIEN ANDRE BILL JOHN 27.98 107.31 7,613.23 7,877.13 8,037.52 7,853.32 32,709.87 7,512.32 7,512.32 8,074.07 123,09 96.12 8,055.61 95,599.89 By-Law 01-28, By-Law 01-29 and By-Law 00-25 ALL which is respectfully submitted. Approved for submission, ~~r Director of Financial Services "~ ~ Chief Administrative Officer TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES February 12 Session, 2002 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to persons appointed to Outside Boards for the period January 1, 2001 to December 31, 2001 as authorized by the following By-Laws: LAND DIVISION COMMITTEE (Bv-Law 00-261 FORD HENTZ LEBEDZ MENNILL SCHAFER SILCOX TOTAL ALBERT PETER TERE R DAVID E. MATTHEW A. MURRAY ELGIN ST. THOMAS HEALTH UNIT (COUNCIL RESOLUTION DECEMBER 13, 2001) MCINTYRE J. MCPHAIL D. J. WILSON J. R TOTAL 3 HRS 3+HRS MEETINGS TRAVEl 11 0 682.00 211.68 10 0 620.00 470.40 11 0 682.00 200.20 THAMES VALLEY DISTRICT HEALTH COUNCIL (COUNCIL RESOLUTION DECEMBER 13,2001) HABKIRK ROBERT C, EXPENSES TOTAL ALL which is respectfully submitted. Approved for submission. ~A Linda B. Veger ~Á/ Director of Financial Services <;¡&! Chief Administrative Officer 270.20 1,626.40 1,584,50 2,616.00 2,307.25 2,065.00 10,469.35 893.68 1,090.40 882.20 2,866.28 510.60 13,846.23 DIRECTOR OF FINANCIAL SERVICES STATEMENT ON CONVENTION EXPENSES To the Warden and Members of the Elgin County Council, the following is an itemized statement of the conventions attended and expenses paid to each Member of Elgin County Council, during the calendar year ending 31-Dec-01 2001 CONVENTIONS 1 2 3 4 5 TOTAL FOR COUNCILLOR ROMAlOGRA OSUM AMO OANHSS ACRO COUNCILLOR CREVITS, D. A. 1,610.22 $ 1,610,22 FAULDS, P. 1,506.85 $ 1,506,85 HABKIRK, R, 585.20 1,676.33 $ 2,261,53 MC INTYRE, J. A. $ MCPHAIL, D. J. 5,500.48 1,650.58 1,140.71 1,505.96 $ 9,797.73 ROCK, D. M. $ STEWART, M. H. $ VAN BRENK, R, $ WILSON, J. R, $ TOTALS $ 5,500.48 $ 585.20 $ 6,443.98 $ 1,140.71 $ 1,505.96 $ 15,176.33 All figures include G.S.T. OSUM AMO OANHSS ACRO ROMAlOGRA RURAL ONTARIO MUNICIPAL ASSOCIATION ONTARIO GOOD ROADS ASSOCIATION ONTARIO SMALL URBAN MUNICIPALITIES ASSOCIATION OF MUNICIPALITIES ONTARIO ASSOCIATION OF NON-PROFIT HOUSING FOR SENIORS AMO COUNTIES AND REGIONS All of which is respectfully submitted. Approved for submission. i1J Chief Administrative Officer ----- ~A Linda B. Veger ~ Director of Financial Services CORRESPONDENCE - February 12. 2002 Items for Consideration 1. Ross Snetsinger, Chair, Rail Way to the Future Committee, requesting support for a RWTF proposal concerning the removal of 83 miles of Canadian National and Canadian Pacific Railway tracks between St. Thomas and Attercliffe. (ATTACHED) 2. Dutton and Dunwich Chamber of Commerce, with an invoice for the 2002 Chamber Membership Fee for Elgin County. (ATTACHED) 3. Jack Riddell, Ontario Institute of Agrologists, with program information and registration forms for the "Regulating Agriculture: How Much Can Farmers Cope With? Seminar, February 21, 2002. (ATTACHED) 4. Douglas G. Graham, Executive Director, West Elgin Community Health Centre, requesting the second disbursement of the grant from the County to be issued as soon as possible. rzQ Jan~, 2002 Rail Ways to the Future Committee To Whom it May Concem- ,1M\! 23 2002 /{}tb>-øL ~ c:?~~ 71é ~~ ø t!E4r;' &~hrl SER'flCES Action Alert Regarding Ontario's Best Kept Transportation Secret, the Cross Ontario, Two Border Crossin!!:. Canada Southern Railway (Windsor-Fort Erie): · After February 20,2002, the owners of this high speed but kept dormant railway line will be in a legal position to rip out 83 miles of track between St.Thomas and Atterclilfe. · A three month time extension is urgently needed to work out ways and means of making better use of this railway in the interest of enhancing economic development of communities it once served, improved road safety, decreasing road congestion and wear and tear, decreasing transportation pollution and decongesting border crossings, · Please read the accompanying RWTF paper dated January 14, 2002. It describes: 1) the strategic nature of the railway; 2) how its use could reduce the cost of doing business; 3) the low external costs of rail; 4) the passenger train potential; 5) the high level of municipal support for rail renewal across the province; 6) how to bting about a Renaissance for the CASO and the communities it once served. The acquisition and reactivation of this line of railway would save the province many millions of dollars in new highway not required, I and border crossing delays avoided as trains are routinely electronically pre-cleared. 1 E.g., the proposed Niagara Mid Peninsula Highway is 50s era thinking and not reqUired as the CASO is already in place and a double rail line has the carrying capacity of a 16 lane highway. This highway proposal would temporarily speed road traffic, but would illsrupt communitiæ with unsmart growth, leave a legacy of road costs including collisions and contribute to global wanning - to the dismay of the Niagara ice wine growers - when compared with rail transport which uses on average one fifth of the task energy. 74 Rail Ways to the Future Committee January 14, 2002 To Whom it May Concern - Greetings, Regarding the Importance of the Canada Southern Rail Line, Which Passes Near or Through Your Municipality or Near Your Business: Time is Running Out! It is uofortunate that this line has been effectively closed down for so many years. You have probably almost forgotten that it exists. But it ~ fortunate that the line remains intact. Its almost a miracle! However, time is numing out on the CASO as any time after February 20, 2002 an 83 mile stretch could be ripped out between St. Thomas and Attercliffe, Ontario by the current joint owners, Canadian National and Canadian Pacific Railways, thereby seriously reducing or eliminating the line's potential value to on-line communities and terminating its potential to relieve the highways of border to border truck traffic. Strategic Inftastructure lf this line were to be reactivated by doing some long deferred but basically routine maintenance and operated on an aggressive and predictable schedule, using freight cars and sidings and/or containers and truck boxes and strategically located intermodal facilities, it would mean that: · Business could access border crossings in either direction, Fort Erie or Detroit, with electronically pre-cleared trains, thus avoiding costly delays experienced by road transit; · Transit times would be short as this line is straight and level. It was built for large, one hundred plus miles per hour, track pounding steam locomotives, which took on water from long pans located between the rails. This is not a circuitous route that has to climb up and brake down the escarpment; · This route is strategically positioned in a large CanadalU.S. geographical area, For years it served as a rail short-cut between New York and Chicago; · A reactivated CASO would be both a local economic stimulus and provide cross-border security; 247 Silverbirch Avenue Toronto, Ontario M4E 3L6 (416) 698-9005 Fax (416) 698-1905 .. 75 2 · Cross border truck traffic is projected to increase by 10% a year over the next decade (double in the next seven years). It has been demonstrated time and time again that it is impossible to build enough road capacity to keep up with ever increasing traffic demands. We must begin to plan today for a modal shift from road. A double track rail line has the carrying capacity of a sixteen lane highway, at on average a fifth of the energy use, Reduce the Cost of Doing Business · The proposed new road accesses to border crossings, the proposed Mid Niagara Peninsula Highway or widening of the 401, etc., etc., could well become unnecessary with a reactivated CASO and existing roads would last longer. Such costs avoided would make Ontario more competitive; · A recent study conducted in Quebec demonstrated the impact of trucks on the highway network and the environment. It has arrived at interesting and relevant conclusions, reporting that large trucks in Quebec cover approximately 50 percent of the cost of their contribution to highway and environmental and degradation. In dollar terms, this equates to an annual subsidy per truck in the range of $10,000. The majority of this subsidy is paid by municipal governments and therefore the down loaded municipal taxpayers; · According to John Rossiker, who heads the newly created Rail Division of Kansas State Department of Transportation, "It's time to face facts. Railroad maintenance is a better buy than highway maintenance. It's cheaper and last longer." Mr. Rossiker points out that, "It costs about $4,000 U.S. a year to keep a mile of railroad in good condition." Accordiog to road maintenance practices in Ontario, it has been estimated that road maintenance per mile for a year is higher than rail by a factor of five. And this does not include snow plowing, policing, collision, etc., costs; · Marketing a rejuvenated CASO would be directed to current highway shippers including truckers, Canadian National and Canadian Pacific Railways should not feel threatened. There is now and will be in future a lot of road traffic to be won over to rail. However, competition in transport would be enhanced. External Costs of Rail TransDort are Low · Fewer collisions on the roads involving deaths and suffering. Collisions drained $9 billion a year from the provincial economy (a 1994 Ontario Govemment report); . Safer inclement weather travel/transport; · Reduced greenhouse gas emissions. Help to meet the Kyoto Protocol. We have all noticed what is happening to the weather; the droughts, floods, the arctic melting, etc.; · Reduce smog emissions, which cause hundreds of premature deaths a year in Ontario; · Replace wasteful green fields development with smart growth; · A case study of the movement of grain from Walout Grove, to Winona, Mirmesota discusses; congestion, collisions, air pollution, energy use and noise. The cost to society in 1997 by truck via U.S. 14 was $66.93 U.S., by truck via 190 was $42.74 U.S. and by short line freight train was $11. 79 U.S. Passenger Potential · Streamlined express and local passenger trains once plied the CASO. The CASO could very well become another high speed tourist delivering passenger corridor. After decades of declioe, passenger rail is now a growth industry in North America. Rail electrification, as now exists between New York and Boston, would bring added speed and environmental benefits. 76 I, 3 High Municipal Support for Rail Renewal · One hundred Ontario municipalities support the RWTF call for rail renewal in Ontario including several in the neighbourhood ofCASO, The Board of Directors of the Association of Municipalities of Ontario (fifty muiricipalities) also supports our call for an Ontario Rail Renewal Task Force and our Route Banking Resolution. We are very pleased with the steps in rail protection and renewal being taken by the province of Quebec; · Please nôte the attachment that has sampling of how our competitor U.S, state jurisdictions go about stabilizing their rail networks in the interests of maintaining .geographic equity of maximum economic opportunity and reducing road costs and pollution. It is unfortunate that the Province of Ontario is little interested in rail and the federal government barely puts up with the remnants of intercity passenger rail. The province is however re-entering rail transit and Minister Collenette has spoken recently of assisting with rail freight inftastructure to reduce road costs. How to Bring About a CASO Renaissance · Firstly, time is needed. The CN/CP February 20/02 deadline is correct in terms of the Canada Transportation Act (which is an Act under review), but it is not in the national, provincial or public interest; · Fonn a Rail Renewal Task Force to take on this and other rail transport matters; · Place an immediate moratorium on rail line dismantling and right-of-way sell off. The loss of rail inftastructure in this province has been staggering. We have put all of our transport resources in the road basket and this is unsustainable; · Exchange rail right-of-way tax relief (the roads don't pay taxes, while rail'lines do), so much wanted by the railways, for all abandoned or to be abandoned rights-of-way. Including the tracks. A version of the Quebec model might work best; · In the U.S.A., federal legislation protects abandoned rail corridors for eventual reactivation due to rails benign, energy efficient nature, while allowing for interim recreational use; · All levels of govemment and the private sector, need to be brought on board; . Other ideas? Let's Move! · Please join the municipalities already urging a stay of execution for the CASO; · Please write to the federal and provincial transport and trade ministers, MPs, MPPs, and CNR requesting a rethink on the break-up of this cross Ontario international rail corridor. · Consider supporting the proposal outlined in the enclosed letter to the provincial minister of rrnance. We would appreciate being copied. Yours truly, fM1 4~ f~)~~~~ ,~(~ f /~_,._o ~ Mty-aÆ- ~ ~/',4- (¿ fl,.q ~ ~ ~1~~ 77 Ross Snetsinger Chair Rail Ways to the Future Committee Fact Sheet, May 2000 In the United States there is a strong recognition of the value of rail. While Ontario has lost much of its rail infrastructure, most states have had programs in place for decades in order to stabilize their rail infrastructure. For example: · Wisconsin has a rail plan the objectives of which include: increased competitiveness of existing businesses or increased attractiveness for further economic development; to maintain key rail lines: maintain geographic equity to communities and regions; preserve the rail option to industrial parks; provide public assistance; reduce highway congestion; reduce energy consumption. · Pennsvlvania provides grants to companies using rail and to railways for line construction and maintenance (7.6 miIJion in 1997 but ongoing); created 1,400 jobs; will keep 70,000 trucks off state roads. · Louisiana has a Rail Mode Department to plan for capital investment, low interest Joans to purchase abandoned rail lines (using Federal Highway Administration funds). · Ohio has the Ohio Rail Development Commission with an independent board to develop rail services and support economic development through rail freight · Tennessee upgrades track conditions, encourages businesses to use rail, has a Rail Program which is closely associated with the rural development and established a dedicated trust fund using fuel ta.x revenue which in 1995-6 provided 3.8 million to 12 short line railroads to rehabilitate tracks and bridges. · OkJahoma has acquired and leased 800 miles of abandoned trackage and works with railroads and shippers to avert abandonments. · In Connecticut rail companies pay a gross receipts tax based on operations instead of property ta.x. Exemptions are provided for approved maintenance projects. · Washineton State purchased hopper cars and leases them to short line railways to reduce truck damage to roads, reduce oil consumption and keep light-density lines viable. · Oreeon utilized lottery funds to acquire railroads for continued operation. This information came mostly from a 1997 U.S. Department of Agriculture publication entitled, Maintainine Local Freiaht Service. Saskatchewan and Quebec have rail assistance programs. In Quebec, thé province provides a 75% rebate on realty ta.xes to rail companies. To remain competitive Ontario desperately needs to play railway catch up to our neighbouring competitor jurisdictions. Rail facilitates economic growth, reduces road costs, reduces traffic congestion, has minimal land-use impact, is energy efficient. Rail renewal is vital in preparing for the future. 2-17 Silverbirch Avenue Toronto, Ontario M4E 3L6 (416) 698-9005 Fax (416) 698-1905 78 Rail Ways to the Future Committee YOU CAN'T GET FAR WITHOUT A RAll..ROAD According to Gordon Lightfoot, "There was a time in this great land when the railroads did not run." Such is the regressive state of affairs in too much of Ontario today. Successive Ontario governments have allowed thousands of llÚles of invaluable and irreplaceable rail infrastructure to: slip away into the weeds, make back yards bigger and become places to build subdivisions, hotels, even university buildings. This determined that large pans of Ontario would become road dependent. The more fortunate abandoned rail rights-of-way have become recreational trails and could therefore be more easily retrieved for future rail transportation purposes. When one considers the amount of road traffic today whether trucks or cars, cornmuter, cottage country or the just in time delivery system (the transfer of warehousing costs to the public roads), let alone traffic growth projections, one wonders how so many governments could have allowed the disintegration of this vital component of our province's inftastructure. We let it happen to our water and we have let it happen to our railways. Traffic congestion and air pollution (see the Ontario Medical Association report on smog and health impacts - an estimated 1,920 deaths in Ontario this year), are province-wide and very much related problems. We urgently advocate that the provincial government has a critical responsibility irí ~oth of tJÍese realms and must overcome past negligence by becoming proactive in their restoration. The econollÚc and health well being of Ontarians is at stake. During decades of rail line disappearance in Ontario, our competitor U.S. state governments, with some federal assistance, hàve.kept many marginal rail lines operating by an assortment of creative means, in order to maintain geographic equity of econollÚc development opponunity, reduce road congestion, collisions, pollution and costs and to therefore access markets more econollÚcally. Please support our call for a Province of Ontario Rail Renewal Task ForCe. July 10, 2000 247 Silverbirch Avenue Toronto. Ontario M4E 3L6 (416) 698-9005 Fax (416) 698-1905 71 Rail Ways to the Future Committee The Honourable James Flaherty MPP Minister of Finance 7th Floor Frost Building South 7 Queen's Park Crescent Toronto, Ontario M7A 1Y7 Jaomuy 14, 2002 Dear Sir, RWTF is a task force of Traosport 2000 Ontario. Like our parent organization, this committee is not affiliated with the traosportation industry aod stands for economic, environmental aod social sustainability in matters of traosport. Please note our brochure. We would vel)' much appreciate the opportunity to have a pre-budget meetiog with you for the purpose of promotion of the budgeting for the securing of the Caoada Southern Railway, or at least the 83 mile portion of the line at risk of abaodonment between St. Thomas aod Attercliffe, Ontario. This railway line is urgently required in its entirety between Fort Erie, Ontario/Buifalo, New York and Windsor, Ontario/Detroit, Michigao in order to facilitate cross-border cornmerce and security aod to stimulate the economy of a wide swath of the province. This rail line could be: i) purchased outright at the net salvage value, including its exceptionally high quality rail inftastructure or, ii) exchaoged for rail right-of-way tax relief similar to the manner of the Province of Quebec. It could be operated by a short line railway compaoy in the manner of how the Orangeville consortium owned Oraogeville-Brampton Railway contracts out operation aod maintenaoce. Or the province could take the lead role, as a great maoy U.S. competitor state governments do, considering that it is vel)' difficult for municipalities along a line of railway to act in concert aod is a vel)' rare occurrence in Ontario. The acquisition and reactivation of this rail line would save the province many millions of dollars in new highways not required aod border crossing delays avoided as trains are routioely electronically pre- cleared, Yours truly, Ma¡y Kainer Executive Secreta¡y p.c. - to The Honourable Brad Clark MPP, Minister of Transportation aod local MPPs. 247 SilverbirchAvenue Toronto, OntarioM4E 3L6 (416) 698-9005 Fax (416) 698-1905 80 ...m..-. ... ... "nn ... .m..... ..mm....... November-December 2001 CASO Rail Line Endangered On 19th October, CN and CP announced their intention to abandon a section of the Canada Southern (CASO) rail line between St Thomas (Mile 113.64) and Attercliffe (Mile 30.52, in the Dunville area). The notice of abandonment gave interested parties 30 days to submit purchase proposals on the line. After this time frame for private interests, there is another 30 day period in which governments have a chance to assemble purchase proposals for the rail line. The entire CASO route provides a rail corridor between Windsor and the Niagara region. The CASO provides an alternate route to busy CN and CP mainlines in southern Ontario, and also provides a route between Detroit and New York for ITejght service, and potential future passenger services. Ironically, the news of the intended abandonment of the CASO section comes at a time when the 11 th December federal budget announced plans to improve cross-border road transportation. This is not the time to be breaking up transportation routes which can serve cross-border needs. What You Can Do... The clock is ticking on the CASO as a whole route. Appeals to the federal government to preserve this crucial transportation link are needed immediately. The federal Minister of Transport, and other provinçial and federal representatives, need to be contacted on this matter. The following cont!¡ct addresses are for the federal and provincial ministers of transportation respectively: The Hon. David Collenette Minister of Transport House of Commons Ottawa, Ontario KIA OA6 Tel: (613) 995.4988; Fax: (613) 995.1686 E-Mail: Collenette.D@parl.gc.ca The Hon. Brad Clark Minister of Transportation 3rd Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A]Z8 Tel: (416) 327.9200; Fax: (416) 327.9]88 E-Mail: brad31ark@ontla.ola.org , W"md$OT ~i:s!fille ¡ Ft.,~ TíJlsonburg I . ...'" r~1 ¡ r..òuh,,""OIIfHI ¡ Sf Th_ Att..,cIiffe r , BuftM> The CASO Route Illside this issue... p2: TTC Fare hike? p2: Rail defends emissions attacks p3: From the President; AGM announced p4-6: Letters p7: About separate issues... p8: Meetings; Membership information 81 ~ From RAIL WAYS TO THE FUTURE PHONE No. 416 698 9005 Jan. 24 2002 7:51PM P01 Rail Ways to tht.~ Future Committee near Elected Municipal Officers and Chief Adn1Ínistralive Om""r J3/lUary 23, 2002 Greetings, On January 20 or 21,2002 this committee mailed II CASO..Action Alert to your mW1icj Jwity regarding Ih.. On"allo the integrity of the Windsor/Oetroi! - Fort Erje/l3uITaJo high speed hu! dormant Canada Southern Railway (Canadian National CASO Subdivision). a) If your muniCipality is not directly on the 82,] 2 miles to bt: tom up, the fuJl reac!ivntion oflhis parlicularly straight, level and high quality rail line could speed your Ü"eight rransj¡ times to both border crossing points. Plus, f)'eight Irains are electronically pre-cleared for crossing the United States border and do not experience delays; b) If your mwllcipality js on or near the ponion to be abandoned between St Thomas and AtterclifTe, Ontario, potential economic development opportunity ceuld be restricted; c) Jfyour munieipaJity is not directly on or near this rail line, !he revival of the CASO end to end, could do much to reduce highway carnage and congestion, road wear and. tear costs, greenhouse gas and smog production, prcssures for new road capacity and increase transportation competition. We a$k you to examine the A,q;.Q/l.A.lert malerial closely and consider writing to appropriate federaJ and provincial. trade, infrastructure, rransporlation and finance ministers, MPs nnd MPPs and the eo- owners of the CASü, CN and CP Rail, We would be pleased to respond to questionsl and would appreciate any correspondence you generate b";ng copied to the address below. Please watch for the notice of ill) upcoming meeting in TiIIsonburg on this very important trade, road safety, environmental and border security matter. The tracks could begin to come up on February 20, 2002 All aboard! /f~./~ Ross Snelsinger Chair J Please OQntaet Mr. Dou¡Ùas 'J"hwail~. M,Se}", Eng" Senior Tran$ponation Consultant: 1-905-457-6464, thwuitc:::l@wcb,m,·t 247 Silverblrch Avenue Tom/1lo, Ontario M4E 3L6 (416) 698-9005 Fax (416) 698.1905 83 Rail Ways to the Future Committee Our suggestions for a cleaner, more prosperous future advantage iI ider the ra Cons task force of Transport 2000 Ontario A YOU CAN'T GET FAR WITHOUT A RAILROAD .,. Protect and preserve all raIl corridors m the province, including tracks and bridges where they exist .,. Route banking incentives for municipalities and rail companies .,. Incentives jor shippers and rail companies for modal shift to rail .,. Faster and more frequent passenger trains in the major corridors providing hourly service on all feasible routes .,. Frequent rail-passenger cars to feed the corridor trains and to serve regions ,. Integrate air, bus and rail services with intermodal stations and rail links ,. Trolley buses, light rail, and commuter ra for urban centers Benefits of a broad-based revival of ra for passenger and freight traffic Transport network that is weather- immune and environmentally safe Lower taxes through reduced highway · · with fewer trucks and cars More competitive companies Cleaner air, reduction of greenhouse r, a and contammation of drinking water Reduced urban, commercial industrial sprawl Reduced reliance on fossi costs Safer highways gases Less chemica · · · · · Government programs to attract and support investment in rail services Develop a balanced transportation budget, allocating a minimum 01'$1 on rail improvement for every $4 spent on ,. ,. lùels Lower transportation costs, lower prices Retention of manufacturing and agricultural processing industries in Ontario regions Reduced commuter and travel Preservation of farmland me ti · · · · · seasonal and weekend rai services to Ontario's tourist and recreational destinations road Improvements Provide ,. Accessibility for physically-challenged and seniors Advocating rail services as an essentia component of environmentally, socially. and economically sustainable transportation. Ways to tile Future Committee 247 Silver ßircb Avenue Toronto, Ontario M4E 31.6 Tel (4/6)698-9005 Feu: (4/6)698-/905 Rail reducing health Fewer highway col and policing costs More pleasurable travel for al Slons · · · ities Our activ Who we are Yes, I want to help with rail renewal in Ontario the Future seeks every message to politicians Rail Ways to opportunity to get our and municipal authorities. Name Address Activities Include: · ]00 municipalities in Ontario endorsed RWTF Rail resolutions Annual mailing to all MPPs of informational materials Rail Ways to the Future is a volunteer group of capable and responsible citizens interested in promoting rail transportation, We believe that rail in all its forms ~ from light rail to heavy-haul freight rail - is an important part of solving our province's economic and environmental challenges. City/town Postal Code · We are a task force endorsed and !ùnded by Transport 2000 Ontario, Presentations at dozens of conferences and workshops cations in magazines Telephone number to payable "A X3 Fax number E-mail address $35 Individual $25 Senior/Student $55 Family $100 Non-Profit Affiliate $ J 85 Business Send cheque or money order Transport 2000 Ontario to: Transport 2000 Ontario P.O. Box 6518, Station Toronto. ON M5W 1 [] [] [] [] [] Regular publ and newspapers Brochures and questionnaires to every candidate during election campaigns A program of media releases Frequent meetings and correspondence with municipal and provincial representatives Smal informal members' · iOIl iss OurM meetings Letters to the editor Sponsor rail conferences to InfOffi1 policy makers about the rail advantage. How you can join · · · · · · · The mission of Rail Ways to the Future is to persuade all levels of government and other interested parties to: D Retain rail lines and rail rights-of-way D Maintain existing rail lines D Expand light, medium and heavy rail service in Ontario D Adopt rail-based land-use policies that limit urban sprawl D Link bus, rail, and public transit for improved, integrated services o Promote rail as an economic development tool D Develop policies, programs and incentives to expand rail. [ ] Please forward my name, address, and phone number to the Rail Ways to the Future Committee To get involved in RWTF cal 9005. (416)698- To join the Rail Ways to the Future Committee, you first become a member of Transport 20000 Ontario. lust complete and return the fohn at the right No matter where you are in Ontario, we need you, and Help us in our mission, Contact us. Write your MP, MPP and Councillor, Involve yourself in the issues, Take rai public transit whenever possible. loin Transport 2000 Ontario. TRANSPORT 2000 ONTARIO Advocating Environmentally, Socially ond Economically Sustainable Public Transportation Policies and Actions What can I do to improve transportation? . Join Transport 2000 . Write your MP and MPP Involve yourself in the issues Policy must take fully into account environmental protection, energy conservation, accessibility, regional development, safety and social equality. Government policy, taxation and regula- tion in transportation should be based on equitable treatment for all modes. This will provide a better quality of life for all while achieving economic, social and environmental aims. PUBLIC TRANSPORT POLICY In planning and monitoring public transportation, the user must have a say. The public hearing process and consumer input to all concerned is essential. T2000 speaks on behalf of users before public hearings, regulatory agencies, the media and industry but requires members to help as well. CONSUMER ADVOCACY Transportation modes too frequently compete with each rather than working together. There is a great need for intermodal passenger terminals, as well as integrated schedules and reservation systems. INTERMODALlTY Private transportation does not always provide universal mobility in our society. Public transportation is too often inconvenient, infrequent, slow and sometiines absent alto- gether. This must change. ACCESSIBILITY We cannot afford to maintain the roads we now have; we cannot pay higher taxes so as to provide capital and interest payments for new roads. We have never needed good public transportation as much as now. FINANCIAL Transportation is especially dependent on diminishing supplies of fossil fuels and accounts for over half of Canada's petroleum use. Rail and bus are the most energy efficient modes; the car and short-haul aviation are the least efficient. ENERGY While automobiles and road freight transportation have their place, overreliance on them means excessive congestion, air pollution, high noise levels, an unacceptable level of injuries and deaths, and a serious waste of land in rural and urban areas. For intercity travel, rail is the most environmentally benign mode. ENVIRONMENT THE ISSUES Remember, in urban transportation, this equation is extremely importantl I X - - 30 or more Of...~ For very long distance travel, of course... - And then there's the most environmentally friendly method of all. other Both national and regional Aallual General Meetings, when organizers and workers can be found may include excursions to sites of interest and/or speakers on current topics. residential) commercial and industrial ...__--'·-···----------·.-..·..·.·--··..--·,,····..-._.._..m.....,,__..,__ _.~ f. Protection of abandoned rail lines for eventual trans~~ and rail freight use. Interim use as low ........ impact recreation trails is encouraged. --~ __..._.'4__.~___._..___~_._.... DONATIONS Cheques issued to T2 Ontario can include donation money specified for T2 Canada; the amounts are forwarded by T2 Ontario to Ottawa and the national office sends out tax receipts. Please note that membership fees are normally not tax deductible but we're working on that. Transport 2000 Ontario holds regular Board meetings open to all members for their input insofar as possible. Regional and special interest groups within the organization meet regularly to discuss issues and forward policies to the Board of Directors. All members are encouraged to contribute. sprawl. Transport :/000 P.O. Box 6418, Statio" "A" Toronto, ON, MSW 1)(3 and public transit while intelligently limiting MEETINGS AND EXCURSIONS 8. Land use policies that promote liveable communities We provide Position Papers and Policy Statements from time time on topics of concern. These are featured in our regular publications and forwarded to the appropriate destinations and people for action. to be on of taxation and regulation. and goods, a level for playing field in both people terms to POLICY STATEMENTS We prepare studies, suggestions, lI1qmries and reviews of public transportation issues for appropriate authorities. 7. Road, air and rail modes of transport, transportation. ( ( ( ( ( ( Clleques "Transport ) ) ) ) } } & money orders (no cash. please) should be made payable 2000 Ontario" and sent, along with the application, to: Individual $ 35.00 Senio",,.,.,.,..,.,.,.,. $ 28,00 Student ,.,.,.,.,..,,.,. $ 25,00 Family,.,..,.,.,.,.,.,.,.,.,..,.",..,,.,.,,..,,,.,.,.,.,.,.,.,,.,.,.,,.,.,.,. $ 55,00 Non-Profit Affiliate $ 100,00 Business $ 185.00 to MEMBERSHiP CATEGORIES AND FEES SUBMISSIONS Transport 2000 volunteers present briefs at public hearings held by all levels of government. We depend completely on volunteers from our membership' for such presentations. 6. Practical access for the disabJed in every mode of 5. Consumer planning processes. FAX: Ema PUBLIC HEARINGS and user 4. Transportation intermodalism where each mode of sused to transport participation the best advantage. '1 all transportation TELEPHONE: POSTAL CODE: Transport 2000 undertakes public interest contract and submits proposals on request. deserved reputation for reliable research. research projects on We have a well transportation planning recognizing real as well as needs in world. töday's CITY/PROVINCE: RESEARCH We keep the public alld legislators informed on transport issues. We provide spokespersons for media and publish Transport Action nationally and the Ontario Newsletter provincially) providing comprehensive coverage of Canadian and Ontario transport matters. costs 3. Rational service in all of rail parts of the province. ADDRESS: PUBLICITY AND INFORMATION Transport 2000 defends tile user of public transportation services. We provide consumer information and are in contact with governments, regulatory agencies and providers of transportation. Included are: federal Transport and Consumer Departments; provincial Ministries of Transportation as well as Northern Development & Mines. 2. Retention and Expansion and and a Transport 2000 Ontario specifically calls for... moratorium on expressways. improvement of urban transit policies) mprovement and bus passenger NAME Members of Transport 2000 Ontario arc also members of Transport 2000 Canada and receive Tramport Action, the national publication. Transport 2000 is a non-profit, nonMpartisan consumer organization open to all who share its objectives. Membership includes subscriptions to both the national and provincial newsletters. In addition, all members are encouraged to participate in our activities and to attend general meetings.. Membership categories are listed below. "'Note: Names are NOT sold or traded· CONSUMER ADVOCACY ACTIVITIES MEMBERSHIP APPLICATION Dutton and Dunwich Chamber of Commerce Established 1951 Agenda Meeting Date: Time: Location: January 16. 2002 7:00 p.m. Dutton - Dunwich Council Chambers Regular Business: I. Minutes of the Last Meeting: 2. Treasurer's Report 3. Promotion, Committees and Activities: Written sumlnary requested. New Business: 4. Correspondence: 5. Member Reports: Written summary requested. 6. Other business: Adjournment: ~~lar ~:;:~:---~~~:;~~:~o~ .._-.----~~ 89 J olÁ ONTARIO INSTITIJTE OF AGRO~OGISTS 1 Stone Road West 4th Floor Guelph, Ontario NIG 4Y2 Tel. (5 9) 326·4226 Fax (5 9) 326-4223 Email: oia@freespace.net rES 1 2002 January 25, 2002 As you are well aware, there is legislation and regulations in the making, specifically Bill 81, which will have quite an impact on the way rural municipalities and the agriculture industry will do business in the future. The OIA is sponsoring a workshop on this very timely topic to be presented at the Puslinch Community Centre, Aberfoyle, Ontario on February 21, 2002. As you may see in the enclosed materials, we have arranged for a number of knowledgeable individuals who will speak on various aspects of nutrient management regulations and issues which are of extreme importance to rural ratepayers, and Municipal Councils. I would appreciate having you bring this workshop to the attention of members of your Council and others whom you know would find this workshop very informative and useful. "Sincerely, 90 Jack Riddell, P.Ag. O}A Ontario Institute of Agrologists Professional Development Seminar Thursday, February 21, 2002 Puslinch Township Community Center, Aberfoy1e "Regulating Agriculture: How Much Can Farmers Cope With?" The purpose of this seminar is to make producers, agrologists, agribusiness and municipal leaders aware of many of the recent new and revised regulations that control food production. The speakers will outline trends in nutrient management, species at risk, animal rights and feed production legislation with which livestock producers in particular must conform if they hope to stay in business, National, provincial, and municipal legislation will be discussed by recognized experts, A panel of producers will describe how they have been impacted by recent regulatory changes. A research program designed to assist producers identify appropriate technology will be highlighted, Program 8:30 a.m. Registration and Coffec - Puslinch Community Center 9:00 a.m. Trends, Causes and Implications ofIntensive Agricultural Production: A National Perspective Dr, Ed Tyrchniewicz, P,Ag., Adjunct Professor, University of Manitoba, Chair of Manitoba Study ofIntensive Agriculture 200 I 10:00 a.m. Coffee Break 10:20 a.m. Bill 81- Strengths, Weaknesses and Implications Wayne Caldwell, Planning and Rural Development, University of Guelph, Planner County of Huron, Farmer 11:00 a.m. My Wa1kerton Experience and How to Protect Yourself as a Farmer David Biesenthal, DVM 12:00 p.m. Lunch Provided 1 :15 p.m. Review of Status and Impacts of Federal Legislation: Bill CS Species at Risk, Bill CIS Crueity to Animaìs and Feed Àct Bob Mills, M,P" Red Deer Alberta, Environment Critic, Alliance Party 2:00 p.m. Panel of Farmers -- Personal Experiences With Regulation Lou Maieron, Silver Creek Aquaculture, Erin John Alderman, Cold Springs Farm, Thamesford Brian Simpson, Premium Pork, Lucan 3:00 p.m. Advanced Manure Technologies for Ontario Research Project Frank Kains, P.Eng., Kitchener Register today... 91 ~ QiA "Regulating Agriculture: How Much Can Farmers Cope With?" February 21, 2002 Puslinch Township Community Centre, Aberfoyle Location: The Puslinch Township Community Centre is located on the west side of Brock Road at the north end of Aberfoyle, Aberfoyle is 2 miles north of highway 401 on old highway 6, Brock Road. _______¥M______________________________________________________________________________________________________________________ "Regulating Agriculture: How Much Can Farmers Cope With?" Registration Fee: Pre-register by February 18, 2002 OIA Members $75.00; Non-Members $90.00; Full-Time Students $50.00; At the door $100.00 for all. Please make cheques payable to Ontario Institute of Agrologists. Mail to: Ontario Institute of Agrologists 1 Stone Road West, 4th Floor Guelph, Ontario N 1 G 4 Y2 For information contact the orA office, Fax: (519) 826~4228; E-mail: Pag(a)oia,on.ca Name: Address: Daytime Phone #: Fax#: Ecmail: Agrologist Designation: The organizing committee: Jack Riddell, PAg., Dr, Jim White, P.Ag., Dr, Mary Ruth MacDonald, P.Ag., and Brenda Watson, P .Ag, look forward to greeting you on February 21st, 92 ~1' If' West Elgin Community Health Centre 168 Main Street, P.O. Box 761 West Lome, Ontario NOL 2PO Tel: (519) 768.1715 Fax: (519) 768.2548 February 6, 2002 e '0 t-\ \.'é- w \ "W\J...t. \ ~\It'" ?\/-?' FEB 13 2002 Mark McDonald Chief Administrative Officer County of Elgin 450·S'-JDsetDrive St. Thomas, ON N5R 5V1 Fax: 631-1460 Dear Mark: This letter is to respectfully request, as per our earlier conversation, that our second disbursement of grant money in the amount of $50,000 be accelerated so we may receive as soon as possible. We are eager to receive this grant money to assist the West Elgin Community Health Centre with its Capital Development project. Thank you for your assistance and support of this request. Sincerely, /? /1 4 ç:,~/ ../1.-;:;:::~~ ,,/7;:'p___~.. v t!/~P7~ ./'Vt-- ~/~ Douglas G. Graham Executive -Director DGG:ptr Ontario's Promise The Thrtoership for Children and Youth CORRESPONDENCE - February 12. 2002 Items for Information - (Consent AQenda) 1. Government of Canada NEWS RELEASE, announcing the results of the new business study "Competitive Alternatives: Comparing Business Costs in North American, Europe and Japan. (ATTACHED); 2. Ontario and Federal Government Programs Guide (2002), with Order Form for the "Grants and loans information for all business located in Ontario" publication. (ATTACHED) 3, Tracey Bell, Ruth Carmichael and Rhonda Emery, Client Services Advisor, Government Information Centre London, introducing the Information Centre and outlining the services provided. (ATTACHED) 4. Ann Mulvale, AMO President, with conference registration forms and accommodation reservation information for the 2002 AMO Annual Conference August 18-21, 2002. (ATTACHED) 5. ROMAlOGRA Combined Conference Workshop Line-up for February 2002. (ATTACHED) 6. James Wilgar, Pentagon Capital Partners Inc., with information concerning AIM PowerGen Corporatiör:1, a Canadian-based wind power generation company located in the Haldimand-Norfolk-Brant and Elgin-Middlesex area. (ATTACHED) 7. Pat Vanini, Director of Policy and Government Relations, Association of Municipalities of Ontario, concerning Council's resolutions regarding exempting municipalities from paying filing and enforcement fees to Small Claims Courts and Superior Courts of Justice. (ATTACHED) 8. Debbie Laman and Heather Whyte, St. Joseph's Health Care, with information on the role of the Emergency Care Program Transfer Steering Committee and the Emergency Program Transfer. (ATTACHED) 9. Jack Layton, President, Federation of Canadian Municipalities, with a list of the FCM Board Members for Ontario. (ATTACHED) 10. Ted Garrard, Vice-President, Friends of the Games, 2001 Canada Summer Games Alliance Partners, thanking the County for their financial gift and support of the event. (ATTACHED) 11. Honourable Tony Clement, Minister of Health and Long-Term Care, acknowledging Council's resolution concerning: 1) the medical practitioner shortage in Ontario; 2) medical school tuition fees. (ATTACHED) 93 12. R.A. Fowler, Secretary, Ontario Property and Environmental Rights Alliance, with information concerning the Alliance and a newsletter update. (ATTACHED) 13. Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, acknowledging Council's resolution concerning the Provinces' role in the proposed federal affordable housing program. (ATTACHED) 94 In Case of Transmission Difficulties, Please Call 613-563-4465 Please Deliver To: The County of Elgin .' ews January 29, 2002 (1:30 p.m. EST) CANADA STILL NUMBER ONE No.9 Intematlonal Trade Minister Pierre Pettigrew and Industry MinIster Allan Rock today welcomed the results of thE! new busIness study, Competitive Alternatives: COmparing Business Co$fs in North America, Europe and Japan, which ranks Canada as the leading cost-competitive Industrial country, The study wae conducted by thø mi\nagement consulting firm KPMG. The 2002 stUdy marKs the third consecutive time that Canada has come out ahead of other Industrialized nations_ "The KPMG study shows that Canada Is stili the low-<:olt leader among Industrial nallans," said Minister Pettigrew. "Af; the overall lowest-cost country far conducting business, Canada offen>! distinct and compelling advantages to those globallìrms seeking the best location to establish or expand their operations: The 10-month Intemational stvdy of leading industrial countries provides comparative after-tax G05!5 of starting up and operating a bueiness for a period of 10 years, taking Into account factors such lIB labour costs, taxes, transportation costa, energy costs and fecJllty costs. "Csnada has created one of the most attractive investment climates in the world," said Minister Rock. "When International Investment comes to Canada, it means Canadian jobs and stronger Canadian communities." Canadian cities ranked higher than many of their intemational counterparts. In particular, Canadian cities scored higher than U.S. cities In ell five North American regions and Canada averaged 14.5 percent cost savings for International ¡nvestorn over iheU.S. The KPMGstudy was sponsored by 45 economic development agencies in Austria, Canada, Italy, the Netherlands, the United Kingdom end the United States, The study is available at httD:/fwww.comoetitivealternatlves.com The Web site also features an interactive co!rtlng model that can determIne the impact of fluctuating exchange and interest rates. 9r:: :;¡ Canad~ .+. Govemment of Canada Gouvernamenl dU Canada 2 - 30- A backgrounder is attached. For further infonnatlon, media representatives may contact: Sébastien Théberge Office of the Minister for International Trade (613) 992·7332 Media Reletlons Offiœ Department of Foreign AffaIrs and International Trade (613) 995-1874 Selena Beattie Offi¢a of the Minister of Industry (613) 995-9001 Marcel Gaumond InvS$tment Partnel1!hlp Canada (613) 941-9268 ' This document Is also .vellable on the Department of Foreign Affairs and International Trade's Internet s~e: http://wwv.r.dfalt-msèCl.ac.ca 96 Backgrounder KPMG'!l2002 report. Competitive Altematives: Comparing Business Costs In North Am~rICB, Europe and Japan, shawl> that Canada Is setting the pace globally as the most co&t-effective nation In whIch to do businegs, The 2002 study marks the third consecutive trme that Carn"da has come out ahead of other Industrialized nationB. Similar KPMG cost studies were completed in 1997 and 1999. ' The report presents the most thorough business eoet analysis ever to comparè leading industrial oountrles, It exsmlnes a number of industrles in 86 citfesln Austria, Canada, France, Germany, Italy, Japan. the Netherlands, the United Kingdom and the United States. , Locations are compared on an after-tax basis, baøed on the cost of start-up and 10 years of operation. Canada ranked nrst in saven of the industrtes studied and posted Impressive advantag꣡ in manufacturing, research 9l1d development, softWare and corporate services. . Canada has a 14.5 percent 0051 advantage over the United S1ates, with overall costs in specific Canadian cities generally 10 to 20 percent lower than their regional U.S. counterparts, Even when I'Jpplying II hypothetical 20 percent Increase In the value of the CanadIan dollar, Canada's cos! a~vantaga over the U.S. cities exceeds five percent. Most European countries now rank ahl!lad of the U.S, In cost competitiveness. As in the 1999 study, Japen has the highest business cost struct\Jre among the leading Industrialized countries. The 2002 study Is being releaeed after a Aignifieant parlod of change in international business costs between 1999 and 2002, 97 2 Key Findings Breakdown by country: Based on a cost index with the U,$, equal to 100, Canada is the lowest-cost country, ,as follows: Country CaS! Index % Cost Advantage over the U.S. Canada 65.6 14.5 United Kingdom 86.9 13.1 Italy 88.6 11.4 The Netherlands 90.8 9.2 France 92,2 7.8 Austria 93.7 6.3 United States 100.0 NIA Germany 101.9 -1.9 Japan 117.B -17.8 Breakdown by busineae operation: Canada ranks at the top of seven Industry sectors as follows: Industry Sector Cost ¡ndux for Canada RanI< Biomedical R&D 72.:.1 1 Advanced software 77.8 1 elec!ronlcsaseembly 89.4 1 Content development 77.6 1 Electronic systems 66.9 1 testing Specialty chemIcals 89.6 1 Shared services 80.3 1 Pharmaceuticalœ 90.9 2 Precision components 86.0 :3 Metal components 68.9 3 Plastic produots 69.0 4 Food procasslng 92.5 4 , 98 o n tar i 0 and Fed era I G 0 v ern men t Pro 9 ram s G u i d éc'l2 0 0 2) 60can Grants and loans information for all business located in Ontario. Jf¡,N SI 2W There are currently 650 different types of financial assistance programs offered by both the jK¢1i~f~G&i)ª\'QntªriqT provincia] governments. The estimated annual expenditure of these programs exceeds $133 billion dollars. The intent of the programs is to provide assistance in the fonn of both grants and loans to Ontario enterprises that apply. Funds are availab]e for all types of business scenarios. Some of the new or existing programs include: h.-ç. ::é,:'{:O · General Business: Start up and expansion capita] for the purchase of equipment, supplies, real estate premises, machinery, technical knowledge, vehicles, computers, website development, office lease, office renovation, and office furnishings. Finance ranges start from $1000to a maximum of$1 0 million. · Operating Capital: Grant, loan, debt and ~quity capital financing to provide operating lines and expansion potential. · Women: Specific financing programs for~ every woman in Ontario to assist the start or expansion of a business. Financing up to $100,000.00 available, which includes expert business planning assistance. · Employee Assistance: Wage subsidy and grants for hiring, training or retraining employees. · Business Planning: Expert technical andfinancia] business planning and company assessment in relation to domestic and international competitors. · Product Development: Grant financing for initial discovery, prototype rendering, product and market assessment, production methodology, and market penetration. · Research and Development: Grant financing to develop ideas in the knowledge industries. · Non-Profit Organizations: Numerous grant support programs to assist organizations to address timely and continuing socia] issues. · Crown Asset Selling Programs: Excess Federal and Provincial assets are sold at a deep discount to who]esale market prices. Assets avai]able include computers, machinery, vehicles, equipment, and furniture, among others, · Import/Export Programs: Financia] assistance to transact business across borders for new or currently existing importers and exporters. Financing for expert market penetration studies, trade show participation, trade representation, Team Canada, transaction financing and insurance protection. · Community Development: Programs to assist downtown improvement, community organization development, facility construction and redevelopment, and specific community group financial grants. · Youth Business: All persons aged 30 and under are eligible for business grants specific to youths. · Government Procurement: Federal and Provincial governments provide opportunities for your company to supply goods and services for government purchase. · Tourism Programs: Specific programs to increase visits for small to large tourist industry operators. · Market Improvement: Assistance to increase market share within/outside Canadian borders. · Other Programs: Specific programs are available to various businesses including, but not limited to; retail, high technology, environment, immigrants, Aboriginal Persons, manufacturing, municipalities, environmental, agri-business, oil and gas exploration and services, forestry, daycare, arts and culture, sports clubs and facilities, health industry, and mining. There are many types of programs availab]e to assist your finn. The assistance programs are available but often difficult to specifically access. Many individuals and companies are taking advantage of the various grants and loans available. The Ontario and Federal Government Programs Guide (2002) is a comprehensive 1139 page publication that outlines every Federal and Ontario government financial assistance program currently offered. Published since 1978 and updated monthly through ongoing research, the Guide provides infonnation relating to; Program inteut, Eligibility, Type of assistance offered and Detailed contact information including, Phone, Fax, email, website and Address of the office responsible. The Guide provides fingertip access to every grant and loan availab]e. Your purchase of the Ontario and Federal Government Programs Guide (2002) includes a generous six month "money back !!uarantee", free consu1tinl! to assist you with program selection and preparation of your application(s), and free uDdates for one full year. Your success is complete]y guaranteed - either you get the assistance or your money is refunded. 99 . Order Form As a special offer until March 29, 2002, you may purchase the Ontario and Federal Government Programs Guide (2002) for only $99.79. This amount represents 50% off the regular consumer price of $199.58, Further, with your order, we will include free of charge, one copy each of the award winning Venture Capital and Angel Investors Guide and the Business Planning Guide. Finally, one full year of updates to the Guides shall be provided free of charge. Amount Enclosed: $ 99.79 (GST # 89673 2948) Cheque or Money Order: 0 (Payable to "lnfoCan") or Credit Card: 0 Credit Card #: Expiry Date: Cardholder's Name: Signature: (Signature required for credit card orders) escrmtlOn nce mt Total Ontario and Federal Government Programs Guide (2002) 1 Included Included Venture Capital and Angel Investors Guide 1 Included Included Business Planning Guide 1 Included Included One Year of Updates 1 Included Included Shipping $11.90 Included Sub Total: $ 93.26 G.S.T.: $ 6.53 Shin To: Total Due: $ 99.79 D Qty p' /U . Personal Name The publications will arrive in two to five business days from receipt of payment. Company Please remember there is a four month money back guarantee on your purchase. Publications may not be purchased separately, only together in this very special offer. Address Town Good luck in your future endeavours. George Davidson G .M. Postal Code 60can Tel: ¡OO #407 - 532 Montreal Rd. Ottawa, On. KIK4R4 Telephone: 1-800-505-8866 Fax: 1·800-303-7790 or 1-800-231-7316 email: info@info-can.ca Fax: Email: GOVERNMENT Information Centre ® Ontario 659 Exeter Road London, Ontario, N6E 1L3 Telephone: (519) 873-4000 Fax: (519) 873-4016 Email: Mtoinfolnd@mto.gov.on.ca LONDON FFR 1 ?002 TO: /'iol;') London, St. Thomas and Area Community January 2002 FROM: Tracey Bell, Ruth Carmichael and Rhonda Emery Client Services Advisors, London Government Information Centre We would like to take this opportunity to introduce the London Government Information Centre. Uulike traditional government ministry offices, Government Information Centres (GICs) provide a wide range of general government information about all ministries at one location. The GIC provides excellent opportunities to showcase and inform the public about Ontario government programs over the counter, by telephone or through presentations in the community by trained staff The GIC is the first point of contact for people requiring access to government information. We are able to guide clients to the appropriate ministry, agency or municipality, and often assist clients by referring them to specialized assistance within that organization. Based on statistics from 2000, an average of 85,000 people in Ontario are served monthly by GICs. In our role as Client Services Advisors, we are "sounding boards" for the public's concerns. Feedback from clients provides insight into how government programs can be improved and made more accessible. GICs have a customer satisfaction rating of 95 per cent! A directory of all current GIC locations in Ontario is enclosed or can also be found at www.gov.on.ca. All GICs provide: free publications, electronic ordering of government publications, information and government forms, an Ontario Business Connects self-serve workstation, specialized information packages specific to community needs, and assistance and access to online government services such as "lost wallet" information packages. StatI receive specialized training and also have access to electronic information tools that allow them to answer questions on behalf of all ministries and make better referrals to ministry specialists. GICs make a profound difference in the lives of Ontarians, Each GIC is highly responsive to the needs of the local community it serves. The GICs will continue to adapt to the needs of local clients to give the people of Ontario service - how, when and where they want it. We invite you to visit us at 659 Exeter Road in London or call 519-873-4000 between the hours of8:30 and 5:00, Monday to Friday. We encourage you to contact one of us to arrange a visit to your location to present information about the GIC or about a specific government program. 1¿il fS Client Services Advisor Client Services Advsior Government of Ontario - Government Information Centres - List of GICs ® Ontario .am Page 1 of2 i a.'"t:I'·t:UC:I central site I feedback I search I site map I français ¡Choose a Ministry ø __.. I ACCESS YOUR GOVERNMENT PUBLICATIONS Location: Government of Ontario Home> Government Information Centres Atikokan Aurora Bancroft BarïÎe Belleville Blind River Brampton Brockville Chapleau Chatham Cochrane Cornwall Downsview Dryden Elliot Lake Espanola Fort Frances Geraldton Gore Bay Guelph Hamilton Hawkesbury Hearst Huntsville Ignace Kapuskasing Kenora Kingston Kirkland Lake Government Information Centres 108 Saturn Ave. 50 Bloominaton Rd. West 50 Monck St 34 Simcoe St. 15 Victoria Ave. 62 Queen Ave. 7765 Hurontario St 7 Kina St West 190 Cherry St Chatham Civic Centre. 315 King St West 2 3rd Ave. 127 Sydney St 2680 Keele SL Buiidina A 479 Government Rd. 50 Hiiiside Dr. North 148 Fieming St 922 Scott St 208 Beamish Ave. West 35 Meredith St. 1 Stone Rd. West 119 King St West 692 Main St East 613 Front St 207 Main St West Corner of Hiahway 17 and Hiahway 599 RR. #2. Hwv. 11 West 81 0 Robertson St Beecharove Complex, 51 Heakes Lane 10 Government Rd. East 102 http://www.gov.on.ca/MBS/english/maps/gic/list.html 01/18/2002 vovemmem or vmano - IJOvemmem illIormanon I.-emres - Llsr or VICS Kitchener Lindsay London Marathon Minden Moosonee New Liskeard Nipigon North Bay Ottawa Owen Sound Parry Sound Pembroke Peterborough Kitchener City Hall. 200 King SI. West 322 Kent SI. West 659 Exeter Rd. 52 Peninsula Rd.. Peninsula Sauare Highway 35 Bv-oass Ontario Government Building. Revillion Rd. North 280 Armstrong SI. 5 Wadsworth Dr. 447 McKeown Ave. Access Ontario, 161 Elgin SI. 1050 2nd Ave, East 7 Bav SI. 31 Riverside Dr. 300 Water SI. Red Lake 227 Howev SI. Renfrew 315 Raglan SI. South Sarnia Bayside Mall. 150 Christina SI. North Sault Ste. Marie 70 Foster Dr. Simcoe Sioux Lookout S1. Catharines Stratford Sudbury Thunder Bay Timmins Toronto Wawa Whitby Windsor 40 Colborne SI. South 62 Queen SI. 301 SI. Paul SI. 581 Huron SI. 199 Larch SI. 435 South James SI. Timmins Ontario Government Comolex. Hiahwav 101 East 900 Bav SI. Hiahwav 101 590 Rossland Rd. East Dorwin Plaza. 2445 Douaall Ave. I home I feedback I search I site maD I français I ® Ontario This site is maintained by the Government of Ontario~ Canada. Copyright information: © Queens Printer for Ontario. 2001 Last Modified: November 2, 2001 http://www.gov.on.caJMBS/english/maps/gic/list.html page L or L 01/18/2002 ® Ontario GOVERNMENT Information Centre London ServiceOntario Self·serve Kiosks Need to: Information About Government Services How, When and· Where You Want icence sticker? Change your address for your health card, driver's licence or Outdoors Card? Pay provincial court fines? Try a self-serve kiosk at one of these convenient locations near you Masonville Place 1680 Richmond Street N" London Westmount Shopping Centre 785 Wonderland Road S London White Oaks Mall 11 05 Wellington Street, London Government Information Centre 659 Exeter Road London, Onto N6E ~ 1L3 We value your comments Let us know how we're dOing. Please fill in a customer comment card and drop it in the box provided. I Renew your .,/ .,/ .,/ Important Telephone Numbers Keep these numbers for handy reference: Emergency........................... .......911 City Hall... ... ........................661-4500 Federal Income Tax......1-800-959-8281 Small Business Centre .........659-2882 Federal Government..... 1-800-622-6232 Your doctor Your dentist Other Emergency Numbers Business Hours: Monday to Friday 8:30a.m. to 5p.m. . London Government Information Centre Client Service Advisors Ruth, Rhonda & Tracey Local number:873-4000 Outside local calling area: (1-800-267-8097 or call collect) Fax: 519-873-4016 General government information 1-800-267-8097 TTY toll-free 1-800-268-7095 More information on the Ontario government can be obtained at www.gov.on.ca Specific Information Provided at this Location Walk-In Services SERVICE: How, When and Where You Want It A variety of application forms and other information is available for your convenience Answers to frequently asked questions about government services + The Ontario government is working to provide you with: D Card I +SYID Photo Referrals to government staff who can provide specialized help + +International Driver's License Application +News Releases Electronic registration of a business name and other important business registration applications at the Ontario Business Connects self- serve workstation + greater choice in how and when you use government services and information; more convenience in accessing services; and better information about where to go for which services + + + nformation I +Ontario Travel Electronic ordering of government publications through the Ontario government's virtual bookstore at www.publications.gov.on.ca + We're making service more convenient and accessible by: +Power of Attorney Kits ncome Tax Forms +Drive Clean Program nfo +Ontario Drug Benefits and Ontario Trillium Drug Benefit Applications I +Personal Free publications, Information and government forms + I Standards +Employment Access to general information online about the government's programs, services and staff through www.infoao.aov.on.ca or go to other government Web sites + improving phone service; expanding Internet operations, Government Information Centres and kiosks; working with municipalities and federal government to put government services where they are easiest to use. + + + nformation + Physical Activity Guides I + Ontario Parks Sheets + Business Fact ask us Just and much more Information Packages On: "Lost Wallet Kit "Getting Married "New Driver's Package "Seniors' Package "Disabled Package "Approaching 65 Package + There are Government Information Centres located throughout Ontario In London, the Centre is open from 8:30 a.m, to 5 p.m., Monday through Friday. (Closed statutory holidays,) Services available in both French and English Services disponibles en français et en anglais 2 2 AMO Conference . TTENTION: Heads of Council, Members of Council and Senior Municipal Staff Dear Municipal Colleague: Municipal government in Ontario has a good track record when it comes to planning and building for the future. 2003 will see some major changes with the implementation of a new Municipal Act - a significant piece of legislation that has been a long time corning. It will require a great deal of priority work and decision-making by municipalities. I can tell you that the 2002 AMO Annual Conference will equip you with infonnation and ideas that will help you to get ready for the some of the new Act's key legislative provisions such as licensing, user fees, service management boards and the tax ITee option. I can also assure you that the conference will continue to profile new ways of doing municipal business while providing quality services, not the least of which is water and waste water delivery. Topics will be timely, networking opportunities will be extensive and there will be significant opportunities to hear members of a new provincial cabinet and perhaps even the new Premier. With over a dozen workshops being planned and several policy discussion forums, delegates will get an incredible return on their registration investment. Early registration to the 2002 AMO Annual Conference ensures a spot is reserved for you - and early registration provides you with a conference you know to be an invaluable resource at a savings of over 30%. Enclosed you will find an AMO conference registration fonn. Please complete the registration fonn and return to AMO with payment to take full advantage of the savings. Reservations for accommodation at the Fainnont Royal York can be made as follows: National Reservations: Direct to hotel: Direct fax: Toll free 1-800-441-1414 416-863-6333 416-860-5008 Group Rate Code: CAM02 ,/lJf'J 28 2002 Make sure you register today! Yours very sincerely, ~~ Ann Mulvale, A-l\10 President 105 \ \Amomainserver\d_amopdc\User\Corporat\AMOAnnuaIConferences\Conf-2002\Registration\president_1stReg_JettEr_2002.wpd REGISTRATION FORM 2002 AMO Annual Conference August 18 - 21, 2002 - Royal York Hotel Toronto, Ontario AMOCónference INSTRUCTIONS: Please type or print firmly. list your name as it should appear on your name badge. Use this form to register ONLY ONE delegate and ONE companion. This form CANNOT be processed unless accompanied with proper payment. DELEGATE: First Name: Title: Address: last Name: Municipality/Org.: City: Province: Postal Code: Phone: ( Fax: ( EmaiJ: COMPANION: First Name: Last Name: AMO MEMBERS (all fees include 7% CST) FEDERAL / PROVINCIAL Governments (GST Exempt) NON-MEMBERS (al/ fees include 7% CST) Early Regular On-Site Fee(.) Early Regular On-Site Fee(.) Early Regular On-Site Fee(s) Bird (poslmaTÍ<ed Mug. 18-21, Enclosed Bird (past~rked C4vg.18-21, Enclosed Bird (postmarked lAug.18-21, Enclosed (po5lmari<ed after 20(2) (pcslmarked after 2002) (postmarked .,~ 2002) GST prior co and April 19, priortoand Apri/19, prior 10 and Aprif19, Registration # including 2002uplO& i¡¡eluding 2002 up to & including 2002 up to & Rl06732944 April 79, including Aprif79, including Apri179, including 2002) Aug. 2, 2002) 2002} Aug. 2, 2002) 2002} Aug.2,2{)(}2) Full Registration $ 414.0t $ 463.44 $ 549.95 S_ $ 438.90 $485.10 $ 583.28 S_ $ 519.06 $ 574.67 $ 698.26 S_ full Registration (no Banquet Ticket) $ 352.22 $ 401.65 $488.16 S $ 381.15 $427.35 $ 525.53 S $ 457.26 $ 512.88 $ 636.46 S One Day - Monday $ 210.09 $ 240,,99 $ 284.25 S_ $ 219.45 $ 248.33 $ 300.30 S_ $ 259.53 $ 290.42 $ 352.22 S_ One Day - Tuesday $ 210.09 $ 240.99 $ 284.25 S_ $ 219.45 $ 248.33 $ 300.30 S_ $ 259.53 $ 290.42 S 352.22 s- Half-day - Wednesday $ 111.23 $111.23 $111.23 S_ $ 127.05 $ 127.05 $ 127.05 S_ $ 154.48 $ 154.48 $154.48 S_ Companion $154.48 $ 173.02 $ 203.92 S_ $ 167.48 $ 184.80 $ 219.45 S_ $ 203.92 $ 222.45 $ 259.53 S_ (includes ban uet) Extra Banquet Tickets ) x $ 85.00 S ) x $ 95.00 S ) x $ 105.00 S Total Fee(s) Enclosed $- Total Fee(s) Enclosed $- Total Fee(s) Enclosed $- PAYMENT Registration forms CANNOT be processed unless accompanied with proper payment. ONL Y PAYMENTS BY CREDIT CARD MA Y BE FAXED TO 416-971-9372 VOTING DELEGATES (to be completed ON! Y by municipally elected officiafsJ };> declarations made on this form are final and CANNOT be changed };> ballot issued will be in accordance with declaration on this form LI- Cheque payable to: ASSOCIATION OF MUNICIPALITIES OF ONTARIO 393 University Ave., Suite 1701 Toronto, Ontario M5G 1 E6 My municipality is an AMO Member. D-YES D-NO I am an elected official in my municipality: D-YES D·NG CREDIT CARD: L] - VISA LI - MasterCard LI - American Express For voting purposes, EJected Officials need to declare choice of Caucus (pick one only). PRINT NAME: CARD #: EXPIRY DATE: SIGNATURE: L] - County Caucus LI - Northern Caucus L] - Rural Caucus [j - Toronto Caucus L] - Large Urban Caucus L] - Regional Caucus o - Small Urban Caucus REFUND POLICY: Cancellations must be requested in writing and received by AMO on or before August 2nd, 2002. An administration fee of $69.55 ($65 + GST) will apply to all refunds. REQUEST FOR REFUNDS Will NOT BE ACCEPTED AFTER AUGUST 2nd 2002. REGISTRATION INQUIRIES: Gwen Rideout, 1-877-426-6527 Ext. 330 . Email: conference@amo.munÎcom.com C:\DOCUME-l\ADMINI-l\LOC4LS-l\TEMP\AMO_REGFORM_2002.DOC 106 Jan 28 2882 21:13:17 Via Fax -) 1 519 633 7661 Mark G. McDonald Page 881 Of 882 I I"'U.~'" ....1I....UI(,,\~.... ~...... R OGRA M A Combined onferences Fairmont Royal York lToi'ãi7Toronto February 24-21, 2002 * Please ensure that copies of this are distributed to all members of Council. Workshops Line-up for 2002! OGRA and ROMA have arranged a great line-up of timely and interesting topics for this year's workshops at the ROMAlOGRA Combined Conferences from February 24'" - 27'" at the Falrmont Royal York Hotel. Topics cover everything from new legislative requirements, road safety/environmental issues, to Ministries' new policy directions, and more! Some details are still in the works, so piease check the Conference Program on the OGRA website regu- larlyfor updates. See workshop topics below: Monday, February 25111: From Report Cards to Best Practices Municipalities are now required to report performance on 35 measures in nine service areas, With the effort required to gather the data, can this information be used to our benefit? The Impact of Full Cost Recovery for Water and Wastewater Municipalities are now required to calculate and recover the full cost of their water and sewer seNices. This workshop examines the legislation and steps that each municipality must undertake to accomplish this, as well as current accomplishments/challenges from a municipal perspective. Your Roads - An Accident Waiting to Happen? Road safety problems can be avoided by using diligent prac~ces, and good designs. Alternately, inadequate road design, traffic control and maintenance activities contribute to more collisions. Case histories are examined. Are Your Playgrounds on Drugs? - Cosmetic Use of Pesticides Municipalities control their own use of pes~cides, butthey can pose a health risk to communities. Is an outright ban practical? Or is integrated pest management the best solution? The Contribution of Pavement Surface to Road Safety Road agencies agree that friction on pavement surfaces helps reduce road accidents, Discussions include an oveNiew of the elements affecting the frictional properties of pavement surfaces, and an update on current practices. 107 leD! 28/112 Cr»lIC!I"t!J!t:C! "'YI 2 Jan 28 2BB2 21:13:56 Via Fax -) 1 519 633 7661 Mark G. McDonald Page BB2 Of BB2 R OGR.A M A combined onfarences F81rmont R!)Ywl York Hotê1 Toronto Fébruary 24a.l7 2002 Monday, February 25111'contínued Salt Management - The Next Steps Environment Canada will be consulting with stakeholders over the next two years before develop- ing Instruments/Regulations regarding the use of salt for winter road maintenance. Simultane- ously, all levels of government will be working towards Best Practices for managing salt used for de-icing and anti-icing. What does this mean now for Ontario's municipalities? Tuesday, February26111 The New Municipal Act The new Municipal Act comes into effect on January 1, 2003. What does the Act contain, and how can municipalities prepare for its implementation? Road-reiated sections of the new Act are examined. OGRAlMTO Current Initiatives Various initiatives, findings and updates on the following issues are covered from an MTO and/or OGRA perspective: Highway Designation, Detouring from Provincial Highways to Municipal Roads, and Oversize-Overweight Vehicle Permitting. Ontarians With Disabilities Act Insight into the new Disabilities Act is provided, and speakers discuss the following: Model Parking By-Law for persons with disabilities; the disabled persons' parking program; and use of permits, parking spaces and fines for counterfeit permits. Risky Runoff - Nutrient Management Threats to water quality from large-scale agricultural opera~ons are of great concern to communi- ties across Ontario. How can councils walk the tightrope between protecting the community and safeguarding the contribution agricultural operations make to the local economy? Other Workshops: Privatization of Hydro - Municipal Market Readiness Municipal Trails 108 ,ltm2,'i!{12 C~!JJf(2~'Jt."/:"''r12 For more information, please contact Lauren Ryan, Communications and Marketing Coordinator, OGRA at 905-795-2555 or email: lauren@ogra.org Jan 28 2BB2 21:36:15 Via Fax I I"'U,>", "'" ,",1U1U.~"'" I...... R OGRA M A -) 1 519 633 7661 Mark b. McDonald Page BBl Of BB2 Combined onferences Fairmont Royal York ~oronto February 24-27, 2002 TRADE SHOW Don't miss this year's Public Works and Municipal Services Show at the Falrmont Royal York Hotel from February 24th to 26th. Connect with industry experts; discover what's new in technology, products, and services! Take a glance below at our group of exhibitors for 2002 - 73 strong! AGO Amaco Construction Equipment Armtec Limited Ashwarren Intemational Inc Association of Ontario Road Supervisors Association of Ontario Land Surveyors Atlantic Industries Ltd Barrier Solutions Basic Technologies Bosch Rexrolh Canada Bulk-Store Structures Inc Canadian Council of Independent Lab Centennial Concrete Pipe & Products Inc Con Cast Pipe Da-Lee Dust Control DeAngelo Brothers Corporation Dickey-john Champion Industrial Domm Construction Dow Agrosciences Drive Products Fisheries & Oceans General Chemical Canada Ltd Govemment of Canada Grey Island Systems Inc H.l.P. Hot-In-Place Recycling Heath Lambert Benefits Consulting IMOS Innovative Municipal Products Inc Integrated Municipal Services Jagger Hims Limited Jardine Lloyd Thompson Joe Johnson Equipment Inc John Emery Geotechnical Engineering Joint Pipelines of Ontario KMK Consultants Ltd Krown Corp - Krown Rust Control Landmark Builders Ltd. Lavis Contracting Co. Ltd Linetech Design & Mfg Ltd & Flex-O·Lne McAsphalt Industries Limited Miller Paving Limited MSO Construction Municipal Heanh & Safety Association Municipal World MuniSoft National Research Council No~ohn Limited Ontario Clean Water Agency Ontario Good Roads Association Ontario Hot Mix Producers Association Hours of Exhibition Sunday, February 24th 4:00 - 6:30 p.m. Monday, February 25th 8:30 - 5:30 p.m. Tuesday, February 26th 8:30 - 5:00 p.m_ Ontario Realty Corporation Ontario Traffic Conference Owl-Lite Rentals Sales & Manufacturing Pro Aqua & Shadrack RJ. Burnside & Associates Limited Reinfort:ed Earth Company Ltd Roadmark Engineering Limited Roadware Group Inc Roto-MiII Services Ltd Sifto Canada Inc Soprema SI Paul Fire & Marine Insurance Co Summum Signs Superior Road Products TBE Group Inc Tennant Company Totten Sims Hubicki Associates (1997) Limited Trackless Vehicles Ltd. Union Gas Vaisala Inc Viking·Cives Ltd Vquip Inc World Weatherwatch One-day delegate registrations are now available. Please contact Theone McCauley at 905-795-2555 if you have any questions, Conference Registration forms are on the OGRA website at:'Mvw.oqra.orq, 109 Rural Ontario MLlnicipal Association . Ontario Good Roads Association c/o 530 Otto Road, Unit #2, Mississauga, ON L5T 2L5 Tel: (905) 795-2555 Fax: (905) 795-2660 Email: info@ogra.org Im,',V/IJ' (~mf",rwll,.,.¡'·Y'I' Jan 28 2882 21:37:88 Via Fax -) 1 519 633 7661 Mark G. McDonald Page 882 Of 882 R OGRÞ M A combined onfo-rences F8lrmont Royal York: HotÐ1 Toronto FébrulIIry 24-Û, 2002 OGRA Annual Awards Luncheon And the Winners are ... ! This much-anticipated event will take place on Tuesday, February 26111 at 12 noon in the Canadian Room, Convention Floor of the Falrmont Royal York Hotel. Hon. Brad Clarke, Ministry of Transportation, will present the awards, Awards Include: AORS Safety Truck Roadeo - awarded to the winner of the roadeo competition for the most skilled municipal equipment operator in Ontario. · Winner is Sandy MacEwen, Foreman, Township of Howick College Awards - forthe most deserving students registered in a 3-year college civil engineering program. · Winners are: Kris Bourgeois, HumberCollege James Cunningham, Cambrian College Michael Gallo,Seneca College Christina Ivancic, Northern College Elizabeth McCutcheon, Fanshawe College Jack McLaren, Loyalist College Graham Rice, Mohawk College Christopher Saraiva, Conestoga College Terry Symo ns, SI. Clai r College George Walker, Algonquin College TannerWartman, SI. Lawrence College 2001 Michael Woodcroft Memorial Award - for the student who has obtained the highest average marks in the Con- struction and Maintenance courses at the T,j, Mahony Road School, · Winners are: Jeff Barry, Construc~on Technician, City of Ottawa David Dennis, Maintenance Operations Supervisor, Regional Municipality of Durham 2001 Scott McKay Memorial Award - for the participant achieving the highest average on any two of the Scott McKay Municipal Soils, Bituminous, or Concrete Technology courses. · Winner Is Patricia Zimmermann, Senior Engineering Technician, City of Brampton 2001 - 2002 MIT Sponsorship Award - for the gold level sponsor of the Municipal Infrastructure Training Program. · Winner Is IPEX Inc. 2001 Better Practices Competition - awarded to individuals for the most outstanding municipal Innovations and achieve- ments for Improving the efficiencies ofTransportation and Public Works services and operations. . Winner for Innovative Service Delivery is Louis Zldar, Technical Analys~ Regional Municipality of Peel Long Service Awards: It's nottoo late! Send In your forms to nominate those colleagues who have provided 30 years or more of excellent road service fortheir municipality/organization, The list of nominees (updated regularly) and the Long Service award forms are on the OGRA webslte at www.oqra.orq. The deadline for receiving forms is February 4th. We look fon.vard to celebrating the dedication and excellent service provided by all our nominees over the years. Con- gratulations and see you there! 1 .~ .0 I." lM/l "..¡f.,",,,.m 1 PENTAGON CAPITAL PARTNERS INC. 200 CONSUMERS ROAD. SUITE 604.ToRONTO.ONTARI0.M2J 4R4 Tuesday January 22, 2002 .Jt;~f SF; 2002 Mark McDonald Clerk for Elgin County 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Topic: Lar~e scale wind turbine farm in the Haldimand-Norfolk-Brant and EI!!in- Middlesex area. Dear Mr. McDonald, My frrm, PENTAGON CAPITAL P AR1NERS is currently representing a Canadian based wind power generation company, AIM POWERGEN Corporation (herein called 'The Company') in its' quest to develop wind farms within the Province. The Company's goal is to develop very large scale wind projects that will enrich the power mix in Ontario by providing clean energy to be used within the Province or exported to neighboring states. The project will help both Federal and Provincial governments meet their renewable energy and Kyoto Protocol targets by diverting over 2 million tonnes of carbon dioxide per year. 'The Company' has been actively working over the past year on building a working business model and putting together a board of directors capable of dealing with the fmancing requirements of such a project. To date, they have been very successful in doing so. The site that has been identified sits 12 kID off the shore of Lake Erie in the shallow water of the Clair Creek Ridge. It involves an area roughly 15 kID by 15 kID - enough to house over 800 2 MW wind turbines. The project would be the worlds largest wind farm with cost estimates of up to C$3 billion and the creation of several hundred Canadian jobs. The opportunity for establishing a wind turbine manufactrITing facility in Ontario also exists. 111 o PENTAGON CAPITAL PARlNERS INC. The next step involves assessing the quality of the location that has been identified by 'The Company'. In order to do this, 'The Company' is seeking the exclusive rights to test the wind strength and consistency of the aforementioned area for at least 18 months. Once this assessment and the required environmental assessments are complete, the construction of the project would commence. 'The Company' would be very interested in meeting with you and your advisors to discuss the details of the project. Initial meetings with members of the Federal Government, specifically Gilbert Parent, Canadian Ambassador to the Environment, have already taken place. A copy of the project plan will be sent to your attention within the next two weeks. Please feel free to contact us at any time to discuss this matter. Sincerely, ~ ¿<-<r~ James (Jay) Wilgar PENTAGON CAPITAL PARTNERS INc. (416) 609-7077 (416) 502-0642 Direct :ls 112 Association of Municipalities of Ontario January 11, 2002 . tAli' 22 ~r¡n? . . ' , Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive 51. Thomas, ON N5R 5V1 ~LJJ:!:,LL Dear Mr. M,.\tI.>fIald: I would like to thank you forforwarding Elgin County's two resolutions regarding the Provincial Offences Act (POA) transfer. Other municipalities have raised similar concerns about having to pay filing and enforcement fees to Small Claims Courts and Superior Courts of Justice- especially when 20% ofthe outstanding receivables forunpaid fines are for Provincial victim surcharges that our members are collecting on the government's behalf. Others municipalities have also noted the difficulty in the past of gaining access to Ministry ofTransportation (MTO) records, AMO staff have contacted élnd written Brad Coutts, the President of the Municipal Court Managers' Association (please see the attached letter) regarding your resolutions. The MCMA has ongoing meetings with the Ministry ofthe Attorney General (MAG) regarding the POA transfer. I understand that they have already resolved your concern about municipal access to MTO records. We have requested thatthey raise the issue of Court fees at one of their future meetings with MAG staff, We will be updating you on their progress. If you have any further questions regarding this issue or any other matters, please do not hesitate to contact Jeff Fisher, AMO Senior Policy Advisor at (416) 971·9856 ext. 315, He can also be reached bye-mail at ifisher@amo.municom.com,or by fax at (416) 971-6191. º / í. . ! ¡I.¡YO, S sin ~tely, '1/ /~ !1 I / v '\-, P:t \ía'nini Director of Policy and Government Relations Attachment 113 393 University Ave" Suite 1701 Toronto, ON M5G 1E6 tel: (416) 971-9856 . toll free: 1-877-426-6527 . fax: (416) 971-6191 . email: amo@amo.municom,com / ,- / , ~Þt_ Association of Municipalities of Ontario January 11, 2002 Brad Coutts President Municipal Court Managers' Association 36 Wyndham Street South Lower Level Guelph, ON N1 H 7 J5 Dear Mr. Coutts: I would like to bring to your attention the resolutions that our Association received from the Counties of Elgin and Renfrew regarding exempting municipalities from paying filing and enforcement fees to Small Claims Courts and Superior Courts of Justice (please see attached). The Counties are concerned about paying the Provincial government fees while they are in the process of collecting some fine revenue on their behalf. Provincial victim surcharges represent over 20% of the outstanding receivables. It is our understanding that your Association meets periodically with the Ministry of the Attorney General about the Provincial Offences Act (POA) transfer on issues of municipal concern related to that transfer. I understand that you were recently successful in resolving another concern of both the Counties of Renfrew and Elgin related to municipal access to Ministryof Transportation Records. Could you please put this concern on the agenda of your next meeting? If you have any questions regarding the resolutions or need assistance on this or any other POA matter, please do not hesitate to contact Jeff Fisher, AMO Senior Policy Advisor at (416) 971-9856 ext. 315. He can also be reached bye-mail at ifisher®amo.municom.com,orbyfaxat (416) 971-6191. ;JL/~.certL---I9' 1/.' , ; - / Pat Vanini Director Policy and Government Relations Attachment 11 4 393 University Ave., Suite 1701 Toronto, ON M5G 1E6 tel: (416) 971-9856 . toll free: 1-877-426-6527 . fax: (416) 971-6191 . email: amo@amo,municom.com ~DDO'&;; t®'ßl ~DI[J*.®. ¡è.-OD)þO®O e:1!::D¡;¡'=nêdJ22~dJUS~ *O,l;;!; ~FbíÎ'J:** FtI<3'" ~®,f6'J:g'<i9Ë1~ ~[õ"'!}:.m. ~ D.l' E:7 London Health Sciences Centre Dr, Gary Joubert Karen Riddell Sharon Taylor Dr. Karl Theakston Pam Weaver Heather Whyte Carol Young-Ritchie St. Joseph's Health Care Warren Boate Karen Dyer Debbie Laman Dr. David Taylor Melissa White Joint Leadership- James Bullbrook Bill Davis Eva Kohout Rebecca Parkes a~/\ , .-:.¡ ST OSEPHš .,~ _.,.-. ;,.; '$."... ~... " ~-';,;:' ^,;'"~, ~. .. .~, J...."".I-< '.,y.,,'. LN.,,~., ...Jfr LONDON Health Sci....nce.. Centre From: Debbie Laman and Heather Whyte To: LHSC and SJHC Leadership and Staff Date: January 2002 Subject: Emergency Care Program Transfer Steering Committee The Emergency Care Program Transfer Steering Committee, made up ofleadership representatives from St. Joseph's Health Care London (SmC) and the London Health Sciences Centre (LHSC) was struck in the fall of 2000. This team meets on a regular basis to p]an the transfer of Emergency Care services in London. This program transfer is occurring as a result of recommendations made by the HealUt Services Restructuring Commission in ] 997. It will align Emergency services with key MedicaVSurgical and Critical Care beds at LHSC. Upon complction of program transfer, there will be two Emergency Departments at LHSC - one at University Campus and another one at Westminster Campus, South Street Campus ER will close and relocate to Westminster Campus, SJHC ER will close and an urgent care clinic will open at St. Joseph's Hospital as part of its new role as an ambulatory care centre. . The Emergency Program Transfer is scheduled to occur at the completion of Milestone I (January - March 2003), Timing is dependent on Ministry approval, hospital board approval, availability of contractors and contractor schedules, The Steering Committee has established the following task teams: EducationfIntegrationlOrientation (EIO) team; Human Resources team and Leadership Resource team. Future task teams to be developed include Care Delivery Model team and ComnllmÎcatíonlMarketing team. These task teams are comprised ofleadership, physician and frontline Emergency staff from LHSC & SJHc, Based on experience from previous program transfers and in consultation with staff and leadership, the task teams will identify and develop solutions for issues arising from the Emergency Program transfer.. Thc work of Ute Steering Committee and task teams will be communicated with staff every two months. For further infonnation please contact us or any other member of the Steering Committee, or call the Restructuring and Program Transfer Hotline at 663-3311. Debbie Laman Director Ambulatory Care, SJHC Ext. 64699 Heather Whyte Manager EmergenCYffrauma Care;LHSC Ex!. 77550 115 Federation of Canadian Municipalities Fédération canadienne des municipalités January 18,2002 Please distribute to Members of Council and Senior Staff List of FCM Board Members for Ontario Please find below the list of FCM Board Members who serve your region. Do not hesitate to contact the FCM Director nearest you for information on FCM policy priorities and member benefits, · FCM President Councillor Jack Layton, City of Toronto Telephone (416) 392-4060 - jlayton@city.toronto,on.ca FCM DIRECTORS: · Councillor Elisabeth Arnold, City of Ottawa Telephone (613) 580-2484 - arnolde@city,ottawa.on,ca · Councillor Marguerite Ceschi-Smith, City of Brantford Telephone (519) 759-4150 (home) - mceschismith@city.brantford.on.ca . Deputy Mayor Doug Craig, City of Greater Sudbury Telephone (705) 523-1987 - doug,craig@city,greatersudbury.on.ca · Deputy Mayor Brenda Hogg, Town of Richmond Hill Telephone (905) 771-2498 - bdh@town,richmond-hill.on.ca · Councillor Karl Kiefer, City of Cambridge Telephone (519) 623-1340 - kiefer@mgl.ca · Mayor Jamie Lim, City of Timmins - Telephone (705) 360-1305 - mayor@city.timmins.on.ca . Councillor Joan Lougheed, City of Burlington Telephone (905) 335-7600 - lougheedj@city.burlington.on.ca . Councillor Bernard R. MacDonald, City of London Telephone (519) 661-4884 - bmacdona@city.london.on.ca ..../2 MissiWl St:Ltement The Edmltirm <J!C'..P31ØJtm Ahøiripo1ities (FCM) hils btCil tfx J1Qtiotf(1lvø;a()fm;¡.¡Jidpaif!Jt't171lnmt!~'¡/1tcl90J. F(;M ii dediarmi to imprm'Íhg tht quaiifJ of 4Æ m alt ctm1J1Mmitil!s by plY.ll1lfltmg !mmg. effictiu(! omJdcamJttuble m:wiâfk1! ¡,oc-crmltCllt. Énoncé de mission La Fidimtion otwJiomF:dn 11tItt1iciptrJitis (FCM) ðt fa 1!Oj;( mnÙmd.!e th JfPltt'ffl7"mmtf;; m#fliÛf'l1uxdgmÍ; /!)O1" l..4 FeW ell IItJW <Ì amiliDm- kt qIkÆliti tÚ Pi/:' "WI tbufu Irs t"tJI1rcti:uíth ~ ft¡1fI1Wnf rk ,'(fJltWfltCll"tllS lltlmidpaJ!X firls, cffic&:~ rt f'(Spnmabk;. C..ouncillor Jaçk .Layton Tc: romo. OnUrw Prt:Ÿdent Prés¡den.t Alderman John Sdunaf Calgary;Alberta film Vice President Prt:mÌð' v휷p[ésîd~nt Mait'(" ~'I;:S Duclwme HulJ(Qllébec) Sc:cond Vice Prö.Ìdent Demcième \iœ-pr6idau M~'iur .Ann Maclean N~ Glasgow, Nova Scotìa Third Vice l)tesident Troisimt:vìœ..pré:Jdente CowlI:illor ]OaDUI: MoMgban Kititnat, British Co!wltbia Pa.<;tPrcsidcnt Prê;il!~nte ~Ottallt~ James '\'« Knight Chitf.£.'ŒclJåveOfficer Clrcf de la dhwion 24 n¡.e Chrenœ Street Ottawa, Omario KiN 5P3 'fI' (613) 241·5221 I:f!j (613) 241-744" fcdcra.tiun@fcm.ca Web siulsitè u.'t!b : WWW.fi:tn.C1 EcollQmic a.nd. Social" Policv Þoliri<juU éconnmiques ~t ~cialet> I:f!j (6131244-225" paIicy@tèm.ca Susain..lblc CommttnÎtil'S and Eu"Îromnt:ntal Policy ('.ollel'rivir6....,¡¡hJe.<¡et . politiqu.:::s èllvjronne.mentalt:s I:f!j (613)244-1515 commw'litics@fcm.ca, Corporate De>.~lorrnent Développement oorpol':1uf I:f!j (613)241-2126 corpura.re@fcm.c:a mœmacio11al Centre for Municipm 11<M:Jopment ûnue inrernatiol\.u pOUl" 1.::: dévelt1ppeme:rtt murucipà! Qi (6BI24I·7II7 inn:mati.onal@fcm.ca ~ 116 - 2- · Councillor Bill Marra, City of Windsor - Telephone (519) 971-0242 - bmarra@city.windsor,on.ca . Deputy Mayor Dan Mathieson, City of Stratford Telephone (519) 271-0250 - dmathies@orc.ca · Mayor Larry McDermott, Township of Lanark Highlands Telephone - (613) 278-2785 (home)-Iarry@plentycanada.com . Councillor Howard Moscoe, City of Toronto Telephone (416) 392-4027 - councillor_moscoe@city.toronto.on.ca · President Ann Mulvale, Association of Municipalities of Ontario Telephone (416) 971-9856 (Association) - amulvaie@town.oakville..on.ca · Councillor Russ Powers, City of Hamilton - (905) 546-2714 - rpowers@city.hamilton,on.ca · Councillor Sherene Shaw, City ofToronto - Telephone (416) 392- 1374 - councillor _ shaw@city.toronbon.ca · Councillor Berry Vrbanovic, City of Kitchener - Telephone (519) 896-7300 - berryv@city.kitchener.on.ca Yours sincerely, ~~ Jack Layton President 1 1 7 ~ . .~.. ",..:.,." crrimds ifthe:&amt3 ".t \..:]./ ~A.mlSdt3de:zœ :;1::; ""'"7""'>_, . ~-. - ~o ',... .,".- ,1M! 23 ?nn? January 11, 2002 cc ~, .¡'HI"! ., ,,,·11 . -;,..¡H1oJ Ms Sandra J Heffren County of Elgin 450 Sunset Drive St Thomas, ON N5R 5V1 Dear Ms. Heffren, On behalf of the 2001 Canada Summer Games Alliance Partners, thank you for your gift to the Friends of the Games Campaign. Your contribution is appreciated by all athletes and members of the community who have benefited from your support. As you requested, your gift has been designated to the Friends of Games - St. Tlíomas Alliance. Thanks to the thousands of donors and corporate partners, Western's new state-of-the-art TD Waterhouse Stadium, the first legacy of the Games, was opened on August 30,2000 for everyone in the community to enjoy. The stadium s)ll1Jasses previous Canãda Summer Games venues by size and quality, and has resulted In the largest viewing audience in the Games' history. This summer the Cities of London, Woodstock and St. Thomas, the Village of Grand Bend and The University of Western Ontario witnessed an influx of more than 5,000 athletes, coaches, trainers and officials from more than 650 communities across the country. Your support enabled us to stage the most successful Games ever. An official tax receipt is attached. If you have any questions about your gift or any other comments, we woula like to hear from you. Please feel free to call our toll-free line at 1-800-420-7519 or locally at 661-4176. Once again, thank you for supporting the Friends of the Games Campaign. Yours Sincerely, :L¿~ TED GARRARD Vice-President, (External) ~ Â~$. _ .,...."~... g/j?~js ift1e:_~d'amt3 ".~ , Yj' =.6j"..Q\mlS at/,) 'tJU5l:: _1-- + .." 0__ " 0 ç'n'~' 19'P 2001 c/o afs : The University of Westem Ontario 2 8 3 4 Room 270, Stevenson-Lawson Building, London, Ontario, Canada N6A 588 Tel. 1-800-420-7519 FaxlTé!éc.: (519) 661-4182 Emai!: advser@julian.uwo.ca DATE G!FT RECEIVED/DON REÇU LE County of Elgin 450 Sunset Drive St Thomas, ON N5R 5V1 000223401 31-DEC-2001 DATE RECEIPT ISSUED/REÇU ÉMIS LE 11-JAN-2002 " AMOUNTIMONTANT 118 $ 25,000.00 Please retain for your records 7~ '1= Þ. tpJ«'t~. 10th Floor. Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel (416)327-4300 Fax (416) 326-1571 www.gov.on.ca/health 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov.on.calhealth ltj ~-~ Ontario Ministry of Health and Long-Term Care Ministère de la Santé et des Soins de longue durée Office of the Minister Bureau du ministre ,1M' j¡.v 20û2 z..1 h1--1 V) Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mrs. Heffren: Mr. Steve Peters, MPP, recently forwarded to me the resolution passed by County Council regarding the medical practitioner shortage in Ontario. 1 appreciate being provided with the opportunity to respond to your concerns. Our government recognizes that having adequate physician services throughout the province is essential for Ontario to meet its current and future health care needs. We also know that a number of cornmunities in both northern and'southern Ontario are in need of additional physician services. To meet this need, our government is continuing to take important steps to ensure that all Ontario communities have the physician services they need. To address physician supply issues in the province, I announced plans in May 2001 to increase medical school enrolment by 30%, create a northern Ontario medical school and establish two rural and regional training networks for undergraduate and postgraduate training. One network will focus on Niagara Region and Sirncoe County, while the other will focus on Southwestern Ontario. Our government also announced plans in June 200 I, to streamline and increase the province's capacity to assess, train and license foreign-trained doctors who are sponsored by communities in need. This will produce up to 90 additional foreign- trained physicians each year who will be eligible to practise medicine in Ontario, with up to 40 of these physicians requiring sponsorship by underserviced communities. These announcements were made in response to the report of the Expert Panel on . . .. . fu Health ProfessIOnal Human Resources released on May 17 ,2001. 11 9 ...2 1671-01 (01!04) 201-13525 7530-4658 -2- Mrs. Sandra J. HeffTen It may also interest you to know that our government has provided $4 rnillion dollars for free tuition and location incentives to new physician graduates willing to practise in underserviced areas. We have also developed, in partnership with the Ontario Medical Association, the internet-based physician job registry which rnatches communities looking for physicians with physicians interested in establishing rnedical practices in these communities. Furthermore, our government has doubled the number of community development officers to help underserviced areas recruit doctors in their communities. Let me assure you that the ministry remains committed to working with the rnunicipal officials and residents of your community, and with health professionals, to improve access to physician services. The availability of health services to people in all parts of Ontario is extremely important to our government. As you may be aware, an Expert Panel on Health Professional Human Resources was established last year to recornmend medium and long-term strategies to ensure Ontario has sufficient physician resources to meet future health needs. The final report released May 17,2001, rnay be viewed on the Internet at: www.gov.on.ca/MOH/english/pub/ministry/workforce/workforce. pdf. I hope this information is helpful to you. Again, thank you for your letter. c: Steve Peters, MPP 120 2782-01 (99f06) 7530~4588 Office of the Minister Bureau du ministre ltj ~....,. Ontario Ministry of Health and Long-Term Care Ministère de la Santé et des Soins de longue durée 10th Floor, Hepburn Brock 80 Grosvenor Street Toronto ON M7A 2C4 Tel (416)327-4300 Fax (416)326-1571 www.gov.on.ca/heaUh 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7A2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov.on.ca/health \1{ ~L.(f) Duncan J. McPhail Warden County of Elgin 450 Sunset Drive 8t. Thomas ON N5R 5V1 JAN' 14 21102 Dear Warden McPhail: Steve Peters, MPP, Elgin-Middlesex-London has forwarded your letter regarding medical school tuition fees and asked me to respond. On July 24, 2000 our govemment annonnced the Free Tuition Program (FTP) to offset tuition costs in exchange for a full-time return of service in an eligible community. The prograrn has two components, the reimbursement of rnedical undergraduate tuition fees and a location incentive fund. When combined, the funds will provide candidates with up to $40,000, or $1'0,000 per year, in exchange for a return-of-service commitment. Both the tuition grant and the location incentive fund are subject to personal income tax and will be paid by direct bank deposit. Candidates will be provided with the option of a lump sum payment or a deferred payment over a maximum four-year period to minimize tax implications. The FTP will compensate final year medical students, postgraduate trainees and new physicians for actual medical tuition payments, to a li1.aximum ûf$10,OOO annually, in exchange for a return-of-service in a community identified as underserviced for general practitioners/farnily practitioners or specialists, or undersupplied for selected specialties in southern Ontario. Funds will be flowed retroactively to candidates upon approval of their applications. Due to the fact that the Ontario Student Assistance Program and other issues regarding tuition levels are the' responsibility of the Ministry of Training, Colleges and Universities, I have forwarded your letter to the Honourable Dianne Cunningham for her review and response. 1 21 ...2 ZOl-12447 1671-01 (01104) 7530--4658 Duncan J. McPhail -2- I trust the above information is helpful. Thank you for concern. c: Honourable Dianne Cunningham Steve Peters, MPP 2782-01 {99/06} Yours very truly, 122 7530-4588 ONTARIO PROPERTY AND ENVIRONMENTAL RIGHTS ALLIANCE Post Office Box 483, Durham, Ontario, NOG IRO - Phone: (519) 369-2195 I Fax: (519) 369-2992 E-Mail: opera@bmts.com - Web Page: http://www.bmts.coml-opera/ January 14,2002 Mr. Mark G. McDonald, CAO County of Elgin 450 Sunset Drive St. Thomas, Ontario, N5R 5Vl J4N 17 2QO? Dear Mr. McDonald: The Ontario Property and Environmental Rights Alliance (OPERA), a coalition founded in 1994 by a number of provincial landowner asscociations, is mandated to examine senior government initiatives that erode the right to own property in Ontario, OPERA functions primarily as a research facility, data centre and communication hub for its member organizations, public agencies and advocacy groups. Over the past 8 years the coalition has commented on numerous provincial statutes including the Planning Act, Red Tape Reduction Act, Conservation Authorities Act, Environment Protection Act, Niagara Escarpment Act, Wildlife Technical Guide and Wetland Policy Statement. Supportive of local as opposed to centralized government, OPERA believes land use controls inspired by provincial and federal bureaucracies are being downloaded to municipal government without adequate public notice or consultation. Thus local officials in predominantly rural municipalities are expected to enforce urban-oriented regulations that significantly impact the lives and property of their rural constituents. The OPERA "Up-Date", copy of its first bi-annual edition enclosed, is intended to critique land use decrees of senior government from the standpoint of affected property owners and, by projection, their host municipalities. Your efforts to direct the enclosed publication as received to the attention of your Council will be appreciated. Yours truly ~A-~ R'.A. (Bob) Fowler Secretary "to protect, and entrench in law, landowner rights and responsibilities" 123 O.~E.R.A. ON STAGE information, reports and commentary for landowners and government Vol. I No.1 January, 2002 THE ONTARIO PROPERTY & ENVIRONMENTAL RIGHTS ALLIANCE UP-DATE NEWS AND VIEWS Since its 1994 inception OPERA has enjoyed growing public interest in its activities and a resulting increase in requests for OPERA reports and cotnment on a wide variety of issues. To more effeciently addres:; those requests and, at the samk time, better utilize our citiz ' nand government mailing lists, þPERA now plans to publish a bi-ar nual, or possibly a tri-annual, Bulleti¡ . This is the introductory issuia of that publication. We hope YOLllike its format and content and we'itelcome I your suggestions for ch',mge or improvement in subsequent issues. R.A. (Bob) Fowler. Secretary CONTACT US ' Ontario Property & Environmental Rights Alliance (OPERA) Toronto (905) 453-1174 Ottawa (613) 926-2305 I Durham (519) 369-2195 WHAT'S IN A POLL? In May, 2000 a Pollara poll commissioned by Environment Canada indicated "the vast majority of Canadians had never even heard of proposed Species At Risk legislation and that those who had were less than impressed. In Ontario most respondents familiar with the legislation considered it unbalanced when it came to protecting wildlife and respecting Canadian's social and economic concerns". Un quote. But what a difference a few months and a wealthy new client make !! Another Pollara poll, this one funded by the Sierra Legal Defense Fund in early 200 I, reports a brand new outcome. Quote: "90% of public backs protection of species- Canadians in large numbers are wiiling to restrict mining and logging activities, leave lands undeveloped and even acccept fewer tax cuts to protect wildlife". So which is it? Are most Canadians unaware and unsupportive of SARA legislation or do 90% of them know about it and support it at any cost? Get answers-to-fit from the federal government, the Sierra Defense Fund or the elasticized Pollara pollsters! I ESCARPMENT PLAN REVIEW by Norm Seabrook, GDG This Review was announced in June 1999, massaged by NEC staff until Nov., 2000 and selectively advertised in April, 200 I. Public Hearings in 4 locations, all poorly attended and all restricted to only 6 issues decided in advance by NEC stafff, began in July and concluded in August of that year. Some NEC recommended Plan amendments:- promote Escarpment planning control partnerships with rhe United Nations Biosphere Reserve program; prohibit tourist- oriented small business in the Escarpment Rural Area; selectively award "public body" status to Non Government Organizations to expand designations of so-called j conservation lands" on which no municipal property taxes would then apply; have "the implementing authority" enforce Visual Landscape Assessments to further restrict development. Want more? Just ask us. See contact info on Page 4 or talk to an OPERA member. In November 200 I, the Hearing Officer's report will be delivered to the NEC where it will, as usual, be modified to accommodate staff views. So what else is new in the world of whitewash. - ê! THE NGO SAGA Since 1994, three perceptions emerge from OPER.A:s monitoring of provincial and federal legislation that affects private landowners, First, powerful Non-Government Organizations (NGOs), many based in the United States and all totally unaccountable to Canadian taxpayers, have become accredited land-use advisors to provincial and federal agencies in Canada and to various United Nations tribunals. Secondly, a number of the richest NGOs are exempted, as registered "charities, from Canadian income tax although it's hard to distinguish some of their initiatives from attempts to re-engineer Canada's social, economic and political balance. Thirdly, reputable critics of the hugely profitabie environmental industry are often branded "anti- environmentalist" and are far outnumbered by bureaucrats, academics and NGOs with a vested interest in demoting private landowners to unpaid janitors on their own land. These are now called "stewards" or ustakeholders", labels, let it be noted, that don't confer or admit legal title to property. OPERA members enthusiastically support legitimate environmental objectives. Many of them have a long and proven history of protecting the habitat where they live and work. And they are among the first to commend the aims of genuine environmentalists. Particularly those who agree the human species is no less important than any other in the world at large. That said, invention and enforcement of arbitrary government land use rules without notice or consultation is not legitimate environmental planning but, rather, a one-sided game of regulatory roulette. SPECIES AT RISK AND LIVING LEGACY. ACT I from a Canadian trade magazine Rejection by Ontario's Minister of Natural Resources of an application for a quarry near Belleville and the Mellon Lake Conservation Reserve is applauded by the Partnership for Public Lands (PPL), a coalition of the World Wildlife Fund of Canada, the Federation of Ontario Naturalists and the Wildlands League, the latter being part of the Canadian Parks and Wilderness Society. PPL said "mining" destroys natural values and diminishes the Living Legacy accomplishment" while the Sierra Legal Defense Fund was "encouraged" by the MNR decision. The coalition wants to remove mining company claims in 190 newly protected areas saying " we look forward to to working with the Minister and the mining industry to make parks permanently mine-free". The propsed quarry is not in a park at all - it isn't even in the Mellon Lake Conservtion Reserve. It's in a Forest Reserve, a 1999 compromise designation in the province's Lands For Life planning process. Living Legacy is the outcome of that process which seeks to blend the interests of resource developers and environmentalists. 2 All parties agreed resource actvity would be allowed in Forest Reserves under certain guidelines. Mineral claim-holders as well as forestry companies were told their pre- existing rights would be respected. But Gregor Beck of the Federation of Ontario Naturalists said "if this mine (Mellon Lake) goes ahead it will set a precedent that could allow mines in many of our new parks". (No mention, of course, that the proposed quarry is not in a park.) Clearly, promises made to claim- holders during the Lands For Life exercise may not be worth much. British\ Columbia's mining community learned this the hard way which i~ why it pulled out of the land- use planning process altogether. During~' egotiations, environmental groups romised to respect multiple- use desi nations to gain concessions from m ning interests saying there will be peace in the valley if you will just agr~e to this ... and this ...and this. . ¡ Nonethe,less, all lands under agreed designation eventually were treated as "parks" so peace never came to British Columbia but hard times sure did, especially in rural areas. Mellon lake is a tale that will surely be repeated across Ontario. Doubters should peruse: www.wiJdontario.org. To add to all this, Canada's environment Minister is trying, for the third time, to pass endangered species¡legislation. All sorts of promise¡; are being made to bring rural landowners and resource developers on-side but, as sure as God made little green apples, most ofthem will be broken. CONSERVATION TAX SCAM by Bob Woo/horn, ARPO MunicipalleVíes aren't the only way in which local citizens are expected to pay for Conservation Authorities' "green" initiatives that often end up floating in red. Once upon a time, the Province gave municipalities grants of money in lieu of paying property tax on land owned by Conservation Authorities. Then the grants stopped. At first some CAs panicked and considered selling properties to meet tax costs and other expenses. Some even used public funding schemes such as "adopt an acre" or "plant a tree in memory of a/loved " one. But provincial tax assessment rules also changed - for land classed as "managed forest" the tax ratio ¡would only be 25% of the regular ra~le. And if it was called "conservatio~' land" owned not by a CA but by a charitable organization the t rate dropped to zero. I So there has been a scramble to move CA· property into the "managed forest" category or set up a charitable "Foundation" in which the deeds of CA lands can be vested and "conservation land" (no tax) status thereby obrained. Set Up is the right phrase since it's a neat way to avoid paying municipal taxes. Thus in addition to a prescribed CA levy, local ratepayers now pay more taxes to make up for those lost on CA lands in their municipality. The same thing results when! lands purchased by or "gifted" to private charities, land trusts, universities and other special interest groups are assessed as "conservation land". It appears to work this way: A generous landowner "gifts" land to a Trust, it's valued at "market value" but, instead of paying capital gains tax, the donor gets a tax credit. And presto! The property is then re-iabelled and assesed "conservation land" and, as such, will not attract property taxes ever again leaving the rest of us to make up the shortfall. Some "gift". WHAT'S YOUR LAND WORTH? by Jim White If your land is designated Endangered Species Habitat under Bill C-5, you may be compensated. But, from then on, it's more and bigger "Ifs", The first "if" requires that property be designated by the Federal as opposed to the Provincial government. (and Ontario, for one, doesn't pay owners for down zoning their land). The second "if" requires you to prove, at your own expense, the species designation has caused extraordinary damages. The third "if" requires that you refuse to participate in a government stewardship program and the fourth "if" requires you to absorb most of the loss in value. Although its predecessor Bill C-33 was withdrawn when the last federal election was announced, the "new" Bill C-5 still: " Allows anyone I 8 years of age or more, to anonymously petition the federal government for an investigation of any landowner. Sections 93-96. 3 "Requires defendants to prove their innocence uder "strict liability" rules i.e. they're guilty until proven innocent. Section 32 " Authorizes appointment of anyone as a police officer to enforce Bill C-S with arbitrary power of entry, search and seizure. Sections 85-86 " Provides penalties for convicted defendants of up to 5 years in jail AND $1,000,000.00 fine even if alleged violation is accidental. Section 97 " Orders defendants to produce self- incriminating evidence. Section 91- 92 What's your land REALLY worth? See Internet www.speciesatrisk.gc.ca A POINT TO PONDER The Ontario planning process has been and remains an urban-oriented activity because a lot of the electoral vote, most of the money and practically all political power is concentrated in metropolitan areas. Urban concerns for rural land use focus on only two issues - foodland sustainability and environmental preservation. In the first case, a reliable supply of cheap food is the main goal and, in the second, free visitation rights for recreation. Rural areas are seen as otherwise unimportant geography that exists to service the needs and leisure activities of city dwellers. Thus it's implicitly understood that people who live and work outside major urban centres have very little to say about how their land is used. TRAILS UNLIMITED from Frontenac Landowner files The following 2 statements appear in a letter to Ontario municipalities from a major insurance company regarding the Trans Canada Trail. (I) Multi-use trails may impose additional liability on the municipality where such uses are not compatible (2) From a Liabilitv& Risk Mana!!ement perspective we recommend your Council carefully review ALL aspects of a proposed trail system to be established in your municipality. Concerned private landowners now seek answers to these questions: (a) Where is the Master Plan, Economic Study, Business Plan and Environmental Assessment for this national trail as well as unbiased proof that no soil contamination exists from previous railroad track operations. (b) What is the actual cost of trail preparation including fencing, bridges, grading, signage, brushing, farm crossings ,etc. (c) Why have insurers removed the molestation clause from Ontario Conservation Authorities policies. (d) Does the Trans Canada Trail Policy save harmless adjacent landowners in event of accidental deaths on trail property. (e) What are annual trail operational costs including policing and rescue services (an Ontario study estimates $550.00 per kilometre per year). (I) How will these costs be funded? Federal tax dollars in the form of government grants are already being used to fund trail operations.When these grants are exhausted costs will, as usual, be down-loaded to adjacent municipalities thus increasing local property taxes. Even with volunteer help, user fees and government grants the Trans Canada trail is not self-sufficient. And the statement that public trails are uniting communities is a myth. Whatever happened to roads? In many areas, this trail is, in fact, disrupting people's lives and dividing communities as well as being a never- ending, pork-barrelling project. MILESTONES OPERA activities in 200/ included: " 2 coalition member/adherent conferences at Peterborough " input and contribution to National Citizens Coalition SARA campaign " 2 detailed submisions to the SARA Standing Committee in Ottawa " speaker attendance at General Meetings of several member groups " up-dated programming, format and content of OPERA web site " dialogue with NEC re: Terms of Reference for its Plan Review " 3 written and oral submissions to NE Plan Review Hearing Officers 4 O.P.E.R.A. MANDATE "To protect, and entrench in law, the rights and responsibilities of landowners against arbitrary decisions and restrictions of government" . PROFILE The PJliance is a research facility, data centre and communication hub for its members and adherents as well as for numerous advocate groups and intersted citizens. Organized in 1994, it functions without Officers or Board of Dire'f0rs, supervises its operations by a¡n appointed Management Comlnittee, compensates no one for time or expenses and relies entirely on member/supporters to fund its substantial communication budget. ] Votin" Member Or"anizations: Associatj n of Rural Property Owners Georgiar Triangle Development Institute Grey Assjociation For Democracy & Growth Morewopd Esker Landowners Association Ontario Ski Resorts Association Ontario Taxpayers Federation Voice of King Area landowners York Durham Farmers Assessment Association NOTE: In addition to the above-noted groups, we routinely provide informative material to private members; government agencies and interested organizations in Ontario and across Canada. CONTACT US! Ontario Property and Environmental Rights AHiance Post Office Box 483 Durham, -Ontario, NOG 1 RO Phofle: (519) 369-2195/ Fax: (5 19) 369-2992 ¡Neb site: www.bmts.com/-opera/ E-Mail: opera@bmts.com ANNUAL MEMBERSHIP Voting Organization Non-Voting Organization Non-Voting Private Member $ 400.00 $ 100.00 $ 50.00 777 rue, Bay Toronto aN M5G ~E5 Tél: (416) 585,7000 www.mah.gpv.ön.ca liÆ ,_., \'::OntartQ b,:Œ,Æ"p) Ministry 'of Muñ]cipal Affairs and H~usin-g Office of the Minister 7V Bay Street Toronto.oN M5G 2E5 Tel: (416)585"7000 www.mah,90v,oil.Cé! Ministère des Äffaires'rrlûnicipal~ 'et du Lògement Bureau du ministre January 7, 2002 JAN I I 20Q? Mrs. Sandra J. Heffren . Di;¡puty Clerk County of Elgin 450 Sunset Drive Sf. Thomas ON N5R 5\11 Dear Mrs. Heffren: Thankyoù for ýoµrletter of October 24, 2001 , forwarding CouncWs resolution of . Octòber.23rd regarding the Prpvince's role in the proposed federal affordable housing program.· Mr. Steve Peters, MPP, Elgin"Middlesex-London,has also written to me in tbisconnection. . . . I am pleased to inform you that theprovincialanqterritorial ministers of housing r!:!cently rec¡chedahistpri.c framèwork agreemehtwitbthe federal qovernment 011 its proposed affordable rental housing progrc¡m. We believe that this progrC¡lT1will help kick-start the .construction of new affordaþlehousingin Ontario and across Canada: We anticipateb~ing able to complete negotiations ()n an agreement specific to QntEirio before the end .ofthe year. . -- - ,,' - Canada Mortgage andHousillg Corporation (Crv¡HC), representing the federal government, hasagrei;¡d that it. will consider newEindexistingcommitments of provinces and territories, taking into account their spending from January .2001, for the durEition of the federal program. CMHC has agri;¡eéHhat a po.rtionof()l1tario's existing sþi;¡nding and mùni.cipalconcessions address the~ame housing sùpply prpblems the new program seeks to rectify. CMHC seems agree/3,ble to considering this portion of funding (some of whicil has be¡:¡n ~pent since January 2001 butthe bulk is yet to be spent)for part o.f theProvince'smatching cOmPonent. . Confirmation of the CMHC position is e)(pecti;¡dto follow over the nextsevéral weeks as tile Province's bilateraJ agreement is negotiEited. . .. As partofthisprögram; the. Provinqe will invest $.20 million ()vertbe next four years to . offset the cost of the Provincial Sales Tax on rental.unitsconstructed using federal program grants. Sinpe its introduction in 1999, the Province's PST Grant program supportedthe creation of nearly 2000 unitsof affordable housing. /2 1?8 -2 - Mrs. Sandra J. Heffren With regard to Council'sviewthatmunicipalgovernments should be involvedjn.the designing and implementation of the program locally, any approach to the program in Ontario woul<:i be consistent with the social housing devolution which has already takE;m place and municipal governmer)ts, as service managers, WQuld therefore be involved; . . . I wou.ld like to point .out that the federal government's proposed program is a sh.ort term solution and the Province remains committed to bringing .about sustainable, cost- effective improvements to the business enviror)ment for rental housing. We have begun a dialogue with the federal governmenton.changesto the tax system and business climate, which. could result in corrective measures being taken so that the rentalconstruètionjndustry is viable andproctuctjve over the longer term; T.hisisa priority for the Provincial government and is supported by other key stakeholders in municipalities, the housing industry and national housing advQcacy groups. I appreciate CQuncil's interest. in this matter, and I look fórward to working with the federal government and our muniCipal partners in Or)tarioto. make this venture a success. Sincerely, d Hon. Chris Hodgson Minister c: Mr. Steve Peters, MPP Elgin-M iddlesex-Lofldon 129 011 HOUSE OF COMMONS CANADA .... (jar'l(nutson, M.P. Elgin ~ Middlesex - London January 2,2002 Mr. Mark McDonald Clerk administrator County ofElgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Dear Mr. McDonald: Enclosed please find funding application information and forms for special celebrations. I would appreciate you circulating this information to members of Elgin County Council for their municipalities. Thank you. Yours truly, ~ Gar Knutson, MP OK: smc *Enclosed OTTAWA OFFICE Room 832 Confederation Building House of Commons K1A0A6 Tel. (613) 99(}..7769 Fax (613) 996-0194 E-MaJl: knutsg@parl.gc.ca .+. CONSTITUENCY OFFICE 499 Talbot 81. St. Thomas, Ontario N5P1C3 Tel. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 i lafêtedu CANADA Day Please frnd enclosed a Guide for Grant Application for Celebrate Canada 2002 Activities. In order to facilitate an effective and timely grant delivery process we ask that you observe the following changes to the 2002 application process: . THE DEADLINE FOR CELEBRATE CANADA 2002 APPLICATIONS IS MARCH 31. 2002. APPLICATIONS SUBMITTED AFTER THIS DEADLINE WILL NOT BE REVIEWED . Incomplete applications wiD not be processed. Please complete the attached check list and return it with your application. . Please note that you may also make requests for promotional material in this application. If you have any questions regarding the Celebrate Canada Application process please do not hesitate to contact us at 1-800-749-7061 or (416) 973-1990. The Celebrate Canada Committee for Ontario would like to thank you for your continued contribution to fostering a sense of pride in being Canadian, and wishes you all the best for 2002. Celebrate Canada Committee for Ontario Region With the compliments of GAR KNUTSON M.P. Conslituency Onice: 499 Talbot S, Sf. Thomas Ontario N51'IC3 519631 3921 I 8002657810 iI ~ Canadã la fête du CANADA Day CHECK LIST FOR COMPLETING THE CELEBRATE CANADA FUNDING APPLICATION This checklist is being included in your application package to ensure that your application for Celebrate Canada Funding is fully complete. Before submitting your application for funding, please check the following boxes, and return this checklist along with your completed application. *PLEASE NOTE* Incomplete applications and those received after the deadline of March 31, 2002 will not be processed. o Does your event take place between June 21 and July I? o Does the waiver on page 5 have 2 different signatures on it? o If you have a firework component to your event, is the bottom of the waiver on page 5 completed? o If you have a fireworks component to your event, have you submitted a written letter from the fire chief, giving their permission to hold the fireworks? o Has your group submitted your 2001 evaluation form? Canadã la fête du CANADA Day CELEBRATE CANADA COMMITTEE FOR ONTARIO 2002 GRANT APPLICATIONS ELIGIBILITY CRITERIA Eligible Items Ineligible Items · Birthday cakes. · Administration - i.e. photocopier, fax, stamps, courier, phone etc. · Entertainers Fees. · Contractor fees- i.e. marketing agencies etc. · Fireworks. · Decorations. · Flowers / Tree planting. · Equipment rental. · Permits / Licenses / Insurance. · Translation. · Salaries. · Printing to promote events - Le. flyers, brochures. · Balloons. · Costumes. · Prizes / Bursaries. · Food - Le. hotdogs, refreshments. · Transportation - Le. travel fees etc. · Capital Costs · Rental of venues - halls, arenas · Marketing - agencies · Admission fee Canadã 1+1 Canadian Heritage Patrimoine canadien la fête du CANADA Day GUIDE FOR GRANT APPLICATION CRITERIA AND CONDITIONS FOR FUNDING SUPPORT FOR YOUR "CELEBRATE CANADA!" ACTIVITY 1, "SEED MONEY" SUPPORT WILL BE CONSIDERED FOR EVENTS TO TAKE PLACE DURING TIlE PERIOD FROM JUNE 21 TO JULY 1 (including National Aboriginal Day on JlUle 21, St. Jean Baptiste Day on JlUle 24 and Canada Day) and is to be spent solely for "Celebrate Canada!" celebrations as described in this application, Funding cannot be guaranteed. 2. Limited amolUlts of "seed money" funds are to assist with start-up costs of projects and are not intended as 100% flUlding. Groups are encouraged to make their activities increasingly self-supporting from year to year. 3. Only projects organized by groups will be considered. Preference will be given to groups that are able to obtain donations and support from other sources. 4, Events and celebrations must be publicly designated as "Celebrate Canada!" activities and should be accessible to the entire community. All verbal and written publicity material for event(s) must mention that financial assistance has been received from your provincial! territorial Celebrate Canada Committee and the Department of Canadian Heritage. 5. The organizing committee agrees to respect and apply the spirit and provisions of the existing Canadian HUm£ln Rights Act and the Official Languages Act. 6. Groups must ensure that their events are covered lUlder the appropriate liability insurance. 7. A detailed and complete budget must be submitted for each project. Applicants should be prepared to discuss details of proposed projects and budgets if contacted by the provincial/territorial Celebrate Canada Committee. 8. Beverages and food (except for a birthday cake), capital costs (e.g. flagpoles, monuments, plaques) and salaries of organizers are not eligible for support. NOTE: Funding may be approved for food in lieu of fireworks in the territories (i.e. Nunavut, Northwest Territories, Yukon). 9. Repeat applicants are asked to indicate both their current name and the previous name of their group, if applicable. Applications will be evaluated on the basis of previously submitted evaluation forms. Failure to have submitted evaluation forms in previous years may result in rejection of a new application. 10. Applications will be considered only if accompanied by a completed waiver (page 5) with all relevant signatures (including a letter of authorization from the local official with jurisdiction over fireworks, when applicable). 11. Modest quantities of promotional items are available. Should your group wish to obtain these materials only (hand flags, posters, etc.), simply complete the promotional material order form (page 6). 12. Applications must be submitted to your provincial/ territorial Celebrate Canada Committee (page 8) as soon as possible and MUST BE POSTMARKED NO LATER THAN MARCH 31. Incorporated organizations must provide a copy of the organization's letters patent and of the Board of Directors' resolutions authorizing the funding request. Consideration will not be given to late submissions or incomplete forms. 13. In the case of approved applications, grant cheques are normally issued and made available to organizing committees in early /mid-JlUle, 14. The applicant will assume responsibility for any deficit incurred as a result of activities undertaken. 15. Funds not spent on JJCelebrate Canada!H celebrations are to be returned to the provincial/territorial Celebrate Canada Committee. Cheques are to be made payable to the Receiver General for Canada. 16. A detailed evaluation form, and a financial statement, must be submitted to your provincial/ territorial Celebrate Canada Committee and MUST BE POSTMARKED NO LATER THAN JULY 31. 17. The information provided in this application may be used for program evaluation purposes. Details of your project, including information about the individuals mentioned in the application as being members of the group, may be used in publicity releases. Canadã HOW TO ORGANIZE YOUR "CELEBRATE CANADA!" EVENT 1. START EARLY: Before you know it, "Celebrate Canada!" will be just around the corner; so start now. You may want to join with other organizations or groups to form a committee, You may prefer to keep trungs informal by holding your own neighbourhood meetings. When choosing your committee members, try to keep a balance between creative individuals, people with practical organizational and promotional skills, and a variety of representatives from the community. 2. GET TOGETHER FOR A BRAINSTORMING SESSION: Beyond flag-raising ceremonies, parades and citizenship courts, there are numerous other ideas you might want to consider in planning your celebrations. Here are just a few examples: organize a community "pot-luck" lunch/BBQ honouring Canada - featuring regional and multicultural foods; "adopt" a grandmother or grandfather from a local senior citizens or retirement home and involve them in your activities; plan a block party and decorate your street - challenge neighbours on other streets to do the same; organize a kite-flying activity using Canadian symbols such as the flag, beaver, etc,; arrange a track-and-field day at a local park or school yard and use Canadian flags as prizes; send a greeting card to the local police station, fire hall, hospital and Royal Canadian Legion thanking them for their past and ongoing contribution to the community; encourage your municipal government to hold a civic event, possibly including the presentation of a Canada Day Youth Award or the planting of a tree in honour of Canada; plant red and white flowers at home, work or school to show your true colours; encourage your library to develop a special display on Canadian writers and promote Canadian literary works; ask your newspaper to print a full-size Canadian flag in colour and have it encourage its readers to display them in their windows. 3. GET SUPPORT FOR YOUR EVENT(S): Money, services, volunteer assistance - you need all these forms of support. Your event(s) cannot be successful without community involvement. A successful fund-raising drive requires good organization, Involve the businesses in your community by inviting them to donate money or services, particularly in the area of insurance liability which is an absolute necessity. Look for volunteers of all ages. Encourage people to participate by reminding them that "Celebrate Canada!" is their event. (Please refer to "Community Involvement and Private Sector Support" - page 7.) 4. STICK TO A REALISTIC BUDGET: A simple, well-organized event is always preferable to a lavish celebration that you are not able to afford. Keep within your means and all will be able to enjoy themselves. 5. ACCESSIBILITY: Ensure that your activities are fully accessible to all people including those with disabilities. 6. PLAN A DETAILED SCHEDULE AND DELEGATE: In any major undertaking, notrung is more nerve- wracking than a series of last-minute snags. Try to prevent this by assigning to each committee member a different task along with a deadline. Ensure that all involved know clearly what is expected of them. If you take the trouble to do this in the beginning, it will save you a great deal of confusion in the end, 7. BE ENVIRONMENT ALLY CONSCIOUS: Try to use biodegradable and recycled products in all of your activities wherever possible. Organize your members and participants to sort their garbage in appropriate recycling bins. Even these can be colourfully decorated for the occasion. S, PUBLICIZE YOUR EVENT(S): Media coverage and other forms of advertising are necessary for any event. However, advertising can be expensive, so watch your budget! An effective way to handle this is to involve local media right from the beginning in promoting your activities as a public service. Ensure that the contribution of your provincial/territorial Celebrate Canada Committee and the Department of Canadian Heritage is properly recognized. Have people in the community put up posters, deliver flyers and spread the news by word of mouth. Ask local merchants, hotels and restaurants to lend a hand. 9. CALL US: Your provincial/territorial Celebrate Canada Committee can provide your group with assistance. Give them a call using the toll-free number, or call collect. Among other trungs, they can supply you with hand flags, posters, prize ribbons, as well as imaginative and problem-solving suggestions. .+. Canadian Patrimoine Heritage canadien I PROTECTED when completed I FUNDING APPLICATION GENERAL INFORMATION 1 INSTRUCTIONS Please complete parts A and B, sign and date the form in part C. Include information outlined in attached projecUprogramlcapital schedules, as required. Scope of Organization's Activities .. 0 Local LEGAL STATUS o Municipal o Provincial/Territorial D Regional D National o International Incorporated o Yes .. o No D Federal o Provincial! Territorial Corporate Registration No. D In Process .. Date Applied Registered with Revenue Canada as a Charitable OrganIzation .. o Yes o No Registration No. o In Process .. Date Applied Canadian CItizen or Permanent Resident I Landed Immigrant .. PART B - CONTACT INFORMATION Contact Person's Name D Other OMr, o Mrs. D Miss Title OMS, Street Address (City, ProvlncelTerritory, Postal Code) Mailing Address (if different) Office Tel. No. Residence Tel. No. Fax E·Mall Web site PART C - AFFIRMATION I AFFIRM THAT the information in this application is accurate and complete, and that the project proposal, including plans and budgets, is fairly presented. I agree that once funding is provided, any change to the project proposal will require prior approval of the Department. I agree to publicly acknowledge funding and assistance by the Department, in accordance with the terms of the funding agreement. I also agree to submit a final report, and where required. financial accounting for evaluation of the activity funded by the Department. I understand that the information provided in this application may be accessible under the Access to Informaüon Act. I also agree to respect the spirit and intent of the various acts governing the programs of the Department of Canadian Heritage. Authorized Signature Name and TrtIe (please print) Oate Canadã (Aussi disponible en français) 754O-CH-802-0935 (02199) 2 Project name E-mail address (if applicable) Location of event(s) Date of event(s) From: To: Timing of events From: a.m./p.m. To: a,m./ p.m. Number of people expected to attend Please give a brief description of your project, including an indication of how your group is planning and organizing the activity (use additional paper as required): How does your project specifically celebrate Canada, its symbols and Canadian values? How will you ensure that your events are well publicized, fully accessible and well attended by the general public? Has your organization received a grant from your provincial! territorial Celebrate Canada Committee in the past? DNo DYes 1£ yes, include the name of the project, the year in which it took place, the amount awarded and indicate if an evaluation report was submitted. Failure to have submitted evaluation forms in previous years may result in rejection of a new application. Evaluation report Did your group submit submitted: a refund? $ $ Name Year Amount No Yes No Yes Amount $ $ Name Year Amount No Yes No Yes Amount SAMPLE PRO/ECT BUDGET 3 PLANNED EXPENDITURES SOURCES OF REVENUE (iternize and list costs) Financial support I/ltlér;~ /ç~rdec$ßlnð.ts $ dðO. from other organizations: '17re W 01'" 1:5 50. Local RufClry ckiJ $ 5ð, G¡caþ",elft æl1ftl/£ 5ðtJ· 1èrA1ifs .:is. Prizes /00· Other federal and provincial/territorial lfand -ZOO. government programs: J..Iå Ó¡!t-!er /w5t1 ranee -ZOO. 1f()(/il1~ti:d Calfuý"a. I $ ;<90. TranS!anð.t /00· cleve(O¡d»tb,-¡- , Municipal and/or provincial/ territorial government bodies: e1.S- A1«'¡/ð/ ¡J a. /¡fy PerM its $ Group's own resources: Sources of revenue (total): REMINDER Beverages and food (except for a birthday cake), capital costs (e.g. flagpoles, monuments, plaques) and salaries of organizers are not eligible for support. NOTE Funding may be approved for food in lieu of fireworks in the territories (i.e. Nunavut, Northwest 'Territories, Yukon). DONATIONS IN KIND ~ s 5m~lfé"ry- l:et'!Jßli¡ðHS $ #tkesGrïJt~ry- ,4dd'~J #tlIIS J!aritl k 1Jp!¡~a.1ð;sð7 - Me - tðc¡¡ {J,!Æ ::;",tt, 5~dS¡sfeI1(S kJe¿¿( (,,5Clý"a~ e /;/ðJ:¿y Planned expenditures (total): $ /.?7~ (A) (total): $ B+C = Total: $ $ $ /5()· .!fa<~. (B) 5ó. IIJtJ· gJ. G;. ~:i. ølðO· Lf7~· (C) 9tJo. (D) FUNDING REQUESTED (A-D) = $ Lf7~· List specific items to be ])eCt9ßlilo".s $ /;0. paid for by the grant: é~¡pn1enT /J?nhfs .;(5. . ßtu¡d -ZOO. lranS!anð.t /00· TOTAL GRANT REQUESTED $ 1'75, PROJECT BUDGET 4 PLANNED EXPENDITURES (itemize and list costs) $ REMINDER Beverages and food (except for a birthday cake), capital costs (e.g. flagpoles, monuments, plaques) and salaries of organizers are not eligible for support. NOTE Funding may be approved for food in lieu of fireworks in the territories (i.e. Nunavut, Northwest Territories, Yukon). Planned expenditures (total): $ SOURCES OF REVENUE Financial support from other organizations: $ Other federal and provincial! territorial government programs: $ Municipal and! or provincial/territorial government bodies: $ Group's own resources: $ Sources of revenue (total): $ (B DONATIONS IN KIND $ (A) (total): $ B+C = Total: $ (C) (D) FUNDING REQUESTED (A-D) = $ List specific items to be paid for by the grant: $ TOTAL GRANT REQUESTED $ WAIVER ALL APPLICANTS MUST COMPLETE AND SUBMIT THIS FORM IN ORDER FOR THE APPLICATION TO BE PROCESSED. 5 "HER MAJESTY THE QUEEN IN RIGHT OF CANADA and the Celebrate Canada Committee for (Name of province/territory) shall not be liable for any injury, including death, to any person, or for loss or damages to the property of the Municipality or of anyone else, occasioned by or in any way attributable to the (Name of group) as a result of any activity staged during "Celebrate Canada!" celebrations, unless such injury, loss or damage is caused by the negligence of an officer or servant of Her Majesty acting within the scope of his/her employment." NAMES AND SIGNATURES (IN BLACK INK, PLEASE) Name of property owner on whose land the activity will be held (pLEASE PRINT) Signature Name of "Celebrate Canada!" Project Organizer (pLEASE PRINT) Signature -------- ---------- -"---- PLEASE REMEMBER. TIlAT, IF YOU ARE PLANNING A FIREWORKS DISPLAY, YOU MUST COMPLETE THE FOLLOWING STEPS IN ORDER FOR THE APPLICATION TO BE PROCESSED. Submit a written request to your local authority with jurisdiction over fÌIeworks (e.g., the fire marshal or fire department) for authorization to proceed with a fÌIeworks display; ONCE RECEIVED, A COPY OF THE WRITTEN AUTHORIZATION MUST BE SUBMITTED WITH YOUR APPLICATION FORM. Hire a licensed fireworks supervisor to buy and set off fireworks, unless your display is going to be very small. Only those groups that have completed all steps will be given consideration. NAMES ONLY (PLEASE PRINT) Name of local authority with jurisdiction over fireworks and name of individual contact person Name of licensed fireworks supervisor (as required) ATTACH WITH WRITTEN AUTHORIZATION PROMOTIONAL MATERIAL ORDER FORM 6 PLEASE PRINT DELIVERY ADDRESS IN BOX BELOW. (If your regular address is a p.o. Box number, please provide physical address to facilitate "by hand" delivery of materials.) Name of Project Organizer: Telephone: ( Fax: ( E-mail address (if applicable): What type(s) of event(s) are being planned? How many people are you expecting to attend? Are there any special details (e,g" primarily children in attendance, etc.) that should be noted? Modest amounts of promotional materials are available. Indicate your preference among the following items: o PINS 0 HAND FLAGS 0 POSTERS 0 0 CANADA LYRICS IN BRAILLE o PRIZE RIBBONS #1, 2, 3 0 BOOKMARKS WITH 0 CANADA LYRICS Name of Group: Address: Postal Code: - PROMOTIONAL MATERIAL ORDER FORM 6 PLEASE PRINT DELIVERY ADDRESS IN BOX BELOW. (If YOUI regular address is a p.o. Box number, please provide physical address to facilitate "by hand" delivery of materials.) Name of Project Organizer: Telephone: ( Fax: ( E-mail address (if applicable): What type(s) of event(s) are being planned? How many people are you expecting to attend? Are there any special details (e.g., primarily children in attendance, etc,) that should be noted? Modest amounts of promotional materials are available. Indicate your preference among the following items: o PINS 0 HAND FLAGS o PRIZE RIBBONS #1, 2, 3 o POSTERS 0 0 CANADA LYRICS IN BRAILLE o BOOKMARKS WITH 0 CANADA LYRICS Name of Group: Address: Postal Code: 7 COMMUNITY INVOLVEMENT AND PRIVATE SECTOR SUPPORT "Celebrate Canada!" activities are special celebrations for the whole community. Extensive community involvement ís especially important to continue our tradition of celebrating our national day~ The #seed moneýf grants available through your provincial/territorial Celebrate Canada Committees are intended to assist with start-up costs. A network of sponsors, individuals and organizations can assist by donating goods" services and skills. Examples of such sponsors and assistance might include: · local business offering prizes for contests, games, special awards; · bookstores donating books by Canadian authors for your events; · clubs or community centres providing space or parking; · graphic designers and/or printers assisting with production of brochures; · media (TV, radio, print) offering free advertising and coverage of your events; · retired professionals providing advice and assistance in a variety of fields. Remember that involved corporate citizens generate goodwill and a positive image in the communities in wlùch they do business. The contribution of volunteers is also invaluable. STEPS TO FOLLOW 1. 2. Clearly define your goals and develop an appropriate action plan. First, answer the following questions: · What are your needs and requirements to make your event successful? · What do you want from local businesses/ organizations/volunteers? · What can you offer them in return for their support (e.g. visibility)? · What is your marketing plan to "get the message out"? Be effective and organized in approaching potential partners. Useful presentation materials should include; · background · program description and objectives · description of sponsorship opportunities . organizational support/ capabilities . sponsor benefits · pricing, cost contribution commihnent being sought · timing · evaluation process to be implemented · key contact to be identified 3. Negotiate support with a clear purpose - remember to be flexible. 4. Work closely with your supporters to implement the complete program. 5. Evaluate your overall support package, after the event, and review/revise your plan accordingly for future use. 6, Follow up directly with supporters with a view to cultivating lasting relationships with them. _.-._-------------~-----_._----~---- ---_._-~--- APPLICATION ACKNOWLEDGEMENT FORM. This form may be used to acknowledge receipt of your application. Please quote the reference number below in any further correspondence. You will be notified in writing of your Celebrate Canada Comnùttee's decision. Name of group: Name of Project Organizer: Telephone: Day ( ) Evening ( ) Fax: ( ) E-mail address (if applicable): Address: If address given on page 1 is a P.O. Box number, please also provide physical address to facilitate "by hand" delivery of materials. Province IT erritory Postal code office use only) Acknowledged by Date 8 CELEBRATE CANADA COMMITTEES: A BACKGROUND The celebrations of Canada Day and other events on the "Celebrate Canada!" calendar have become a tradition offering Canadians the opportunity to share their pride in their country. The success of these celebrations is due, in great part, to the volunteer members of the Celebrate Canada Day Committees - one in each province and territory. Every year, the members of these committees donate their time and skills in assisting community groups, businesses, and municipal and provincialj territorial governments to co-ordinate local celebrations. These individuals would be pleased to offer advice and assistance in the planning and organizing of your event, as well as to respond to any questions or concerns that you may have. The complete list of committee offices, addresses and telephone numbers is as follows: Celebrate Canada Committee for Newfoundland and Labrador cj 0 Canadian Heritage p,ü. Box 5879 St, John's, Newfoundland Ale 5X4 (709) 772-5364 (call collect) Celebrate Canada Committee for Prince Edward Island cj 0 Canadian Heritage Suite 420 BDC Place 119 Kent Street Charlottetown, Prince Ed ward Island ClA 1N3 (902) 566-1867 (call collect) or (902) 566-7188 Celebrate Canada Committee for Nova Scotia cj 0 Canadian Heritage Historic Properties 2nd floor, Old Red Store 1869 Upper Water Street Halifax, Nova Scotia B3J 1S9 (902) 426-2945 or 1-800--996-3995 Celebrate Canada Committee for New Brunswick cj 0 Canadian Herita.ge 1045 Main Street, Unit 106 Moncton, New Brunswick E1C 1H1 (506) 851-7052 or 1-800-561-7146 Celebrate Canada Committee for Quebec Place du Canada 1010 La Gauchetière Street West Suite 1410, 14th floor Montréal, Quebec H3B 2N2 (514) 866-9164 or 1-800-361-8303 Celebrate Canada Committee for Ontario cj 0 Canadian Heritage 4900 Y onge Street PH Level Toronto, Ontario M2N6A4 (416) 973-1990 or 1-8ÓO-749-7061 APPLICATION FORM ALSO AVAILABLE IN ALTERNATIVE FORMATS (E.G. BRAILLE, LARGE PRINT) Celebrate Canada Committee for Manitoba P.O. Box 2160 Winnipeg, Manitoba R3C 3R5 (204) 983-4664 (call collect) Celebrate Canada Committee for Saskatchewan cj 0 Canadian Heritage Suite 100 - 2201-11th Avenue Regina,Saskatchewan S4P OJ8 (306) 780-8005 (call collect) Celebrate Canada Committee for Alberta cj 0 Canadian Heritage Canada Place 9700 Jasper Avenue, Suite 1630 Edmonton, Alberta T5J 4C3 (780) 495-3350 (call collect) Celebrate Canada Committee for British Columbia cj 0 Canadian Heritage Library Square 300 West Georgia Street, 4th Floor Vancouver, British Columbia V6B 6C6 (604) 666-8082 or 1-800-663-5812 Celebrate Canada Committee for Yukon cj 0 Canadian Heritage 300 Main Street, Room 205 Whitehorse, Yukon Y1A 2B5 (867) 667-3970 (call collect) Celebrate Canada Committee for Northwest Territories cj 0 Canadian Heritage p,ü. Box 460 2nd Floor, NWT Communications Building 5120 - 49th Street Yellowknife, Northwest Territories X1A 2N4 (867) 669-2800 or 1-800-661-0585 Celebrate Canada Committee for Nunavut cj 0 Canadian Heritage 1st Floor, Building 917 Box 628 Iqaluit, Nunavut XOA OHO (867) 975-',626