March 12, 2002 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y.MARCH 12 . 2002 AT 9:00 A.M.
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - meetings held on February 12 and 18, 2002
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m. Oscar Legein, Maureen Vandenberghe, Edith Richardson,
Wendy Woodhouse, & Kim Potts, Tillsonburg & District
Multi-Service Centre
9:15 a.m. Rev. Nick Wells & Diana Player, Talbot Bi-Centennial
Committee
1-2 I 9:30 a.m. Chester Hinatsu, Update on Social Housing (ATTACHED)
10:30 a.m. Paul Mistele - Bill 81, The Nutrient Management Act - The Role
of the County - (Verbal)
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1 ) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items - see separate agenda
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
5th
3-64 I 6th
7th
I
65-84
85-119
I
8th
THE PHOTOS OF COUNTY COUNCIL WHICH WILL APPEAR ON THE
COUNTY WEB SITE WILL BE TAKEN AT TODA Y'S MEETING
I LUNCH WILL BE PROVIDED I
I The Corporation of the
City of St. Thomas
Directed to: Elgin Connty Council
Subject: Social Housing Update
Department: Ontario Works
Report No.:
File No.:
Date: March 5, 2002
Attachments:
Prepared by: Chester HinatSll, Director, Ontario Works
REpORT:
The administration of social housing in Elgin County and the City of St. Thomas was fully
devolved to the Consolidated Municipal Service Manager (the City of St. Thomas) on March I,
2002 with the Phase 2 transfer of non-profit and co-operative housing. Previously, public
housing, the former Elgin and St. Thomas Housing Authority now known as the Elgin and St.
Thomas Housing Corporation, had been transferred to the Service Manager on January I, 200 I.
In total, 1,320 social housing units are now administered by the Service Manager, 435 in the
County of Elgin and 885 in the City ofSt. Thomas. County units include:
· Port Burwell Family Residences, 35 family rowhouses
. Port Burwell Non-Profit Housing, 20 adult apartments
· Bel Pare Inc., 20 adult apartments
· Aylmer Area Christian Community Association, 25 adult apartments
· Cherry Street Inc., 16 various properties in Aylmer and area
. MelU10 Lodge of Aylmer Inc., 25 adult apartments
· Elkview Gardens (Menno Lodge), 50 family townhouses
· Troy Village Housing Co-operative Inc., Aylmer, 50 family townhouses/apts.
· Central Elgin MuniCipal Non-Profit (Kettle Creek Villa), Port Stanley, 30 seniors
apartments
· Dutton & District Lions Non-Profit Housing Inc. (Caledonia Gardens), 25 apartments
(seniors mandate, age 65 and older)
· Kiwanis Non-Profit Homes of Rodney Inc., 24 apartments (seniors mandate)
· Elgin and St. Thomas Housing Corporation:
1. 60-88 Myrtle St., Aylmer, 15 family townhouses
2. 49 Chestnut St., Aylmer, 36 adult apartments
3. 58 Myrtle St., Aylmer, 29 adult apartments
4. 144 Main St., West Lome, 25 adult apartments
5. 253 Ridout Sl. (Twin Pines), Rodney, 10 adult apartments
Housing Administrator Elizabeth Sebestyen, fomlerly with the Ministry of Municipal Affairs and
Housing at the Southwest Regional Office in London, was hired on November 26,2001 to
oversee the transition of social housing from the province to the Service Manager.
Since November, Elizabeth has held several meetings and information sessions with the Housing
Providers in the area to help prepare them for the changes under Bill 128 (the Social Housing
Refonn Act). A sub-committee of Housing Providers was formed to develop local policies (where
permitted under the Act) and to finalize procedures, for example, for the processing of
applications through the Centralized Waiting List system. Housing Providers also attended a one-
day Ministry training session on Bill 128. It is generally felt that Housing Providers have a good
understanding of the issues and changes involved with the devolution of social housing to the
local level, and all have approached the changes with a spirit of co-operation.
U:\COUNCIL R.PORT5\ELGlN COtINTV MAR.12-ll2.DOC
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Service Agreements with some of the Housing Providers were prepared by the Housing
Administrator, approved by the City of St. Thomas council on February 4, 2002, and all have
been signed and returned to our office. These agreements delegate the duties of income testing,
rent-geared-to-income (RGI) eligibility testing, and RGI rent calculations to the local Providers.
Under the Act, those duties had become the responsibility of the Service Manager at Point of
Transfer (March 1, 2002), but since Housing Providers had been performing those functions
previously under Ministry administration, it was felt that it would be more efficient and effective
to retain the functions of ongoing income testing and eligibility review at the local level rather
than through a centralized office in St. Thomas, offering more convenience, accessibility, and
better service for residents of the county.
Under the Act, the Service Manager has one year from Point of Transfer to establish a
Centralized Waiting List system for rent-geared-to-income applicants. The Elgin and St. Thomas
Housing Corporation had hosted the Co-ordinated Access System for the past two years. It is felt
that this system provides a good foundation for the development of a Centralized Waiting List
system as required under the Act, and to this end, we have entered into a Service Agreement with
the Housing Corporation to continue providing this service, in accordance with the Act and
locally-developed policies and procedures. We are now working with Housing Providers to
ensure that all applications are entered through the Centralized Waiting List system, which is
designed to provide more equitable access for those in need of assisted housing.
A new Application Fornl fOf Subsidized Housing was developed by the Housing Administrator
in consultation with local Housing Providers. This fonn was distributed to all Providers on
March 1 and is currently in use across the county. Applicants may pick up application forms at
any Housing Provider. Providers have been requested to offer assistance to any applicant who
may require help in completing the form, although it is the responsibility of the applicant to
forward the completed application to the Co-ordinated Access office for inclusion on the
Centralized Waiting List. Local Housing Providers will continue to maintain their own Market
Waiting Lists and Supported Housing Waiting Lists, but all applications for assisted housing
must now be processed through the centralized system.
Subsidies to all Providers will be paid directly by the Service Manager as of April 1,2002. It is
expected that payments will be made by electronic funds transfer as soon as capability has been
established at the City, but for the immediate future, monthly subsidies wiU be paid by cheque.
Over the next year, the Housing Administrator pJ ans to meet with the Boards and visit the
housing projects of all Housing Providers across the county. Our office will now be responsible
for the Annual Infornlation Retum and Financial Statement reviews for all Providers, which
includes a reconciliation of actual year-end operations and subsidy payments. As well, we will
plana schedule of operational reviews (on-site audits) over the next few years, continuing the
work previously administered by the Province of Ontario and Canada Mortgage and Housing
Corporation. The Housing Administrator will also continue to work closely with local Housing
Providers, providing ongoing support, infonnation, and one-on-one training, as required.
In the meantime, work continues on developing local procedures and policies and fine-tuning
procedures already in place, in order that the provision of affordable housing may continue to
function smoothly and efficiently in the County of Elgin and the City ofSt. Thomas.
Respectfully submittcd by
zU-
Chester Hinatsu
Director, Ontario Works
U:ICOVNCH. Ri:PORTSIELOIN COUNTY MAR.I2-02.DOC
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REPORTS OF COUNCIL AND STAFF
March 12th, 2002
Staff Reports - (ATTACHED)
Paae #
R,E{JoflT
,I't-Bu"-'.) 4
9
12
24
26
43
44
46
49
50
51
53
55
57
61
63
64
Manager of Engineering Services - Road Network Study
Manager of Engineering Services - Lakeshore Line Relocation
Manager of Engineering Services - King George Lift Bridge in Port Stanley - The
Final Episode
Manager of Engineering Services - Contracts for the Archives Renovation and
Shelving (to be faxed out Friday)
Director of Human Resources - Benefit Renewal Report - Effective March 1, 2002
Director of Human Resources - Policy Review
Policy 1.20 - Definitions
Policy 2.20 - Rules of Conduct
Policy 2.50 - Personal Use of Equipment
Policy 2.80 - Loss of Driving Privileges/Required Classification
Policy 2.100 - Code of Ethics /Accident Form - with attachments
Director of Financial Services - County of Elgin 2002 Proposed Capital Budget
Director of Financial Services - County of Elgin 2002 Proposed Budget
Director of Financial Services - Sale of Bed Licenses
Director of Financial Services - Tourism Officer
Director of Financial Services - Provincial Offences Act - Transfer of Funds
Manager of Library Services - Sesquicentennial Event - Court House
Manager of Library Services - Sesquicentennial Plans
Manager of Library Services - Springfield Library Lease
Manager of Library Services - FYI: Report on Delivery Service to Library Branches
Emergency Measures Co-Ordinator - Defibrillators for Ambulance Fleet
Emergency Measures Co-Ordinator - Sale of Ambulance
Acting Director of Homes and Seniors Services - Medical Director for Elgin
Manor
Manager of Library Services, Signing Authority for Archives' Grant
Manager of Engineering Services, Contracts for the Archives
Renovation and Shelving
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REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 31,2002
SUBJECT: ROAD NETWORK STUDY
/-;'t:To
Introduction
At the November 13, 2001 County Council meeting the following resolution was passed, "That a
County Transportation Network Study be completed as soon as possible, but no later than
March 1, 2002".
And at the January 22, 2002 County Council meeting the following resolution was passed, "That
Engineering staff be directed to conduct an Elgin County Network Study using the following
criteria:
. Arterial roads
. Collector roads
. A maximum of only one north I south road in an urban area, with the exception of a truck
route
. A maximum of only one east I west road in an urban area, with the exception of a truck
route
. Traffic volumes should be above 750 Average Annual traffic Volumes,
. Continuity of network
And also,
That a detailed list of roads based on this criteria, the conditions for compensation and timing of
the transfers be brought back to County Council at the next scheduled meeting."
Discussion
In the most recent recommendation from council, the two transfer issues were identified
requiring further discussion were compensation and timing. Previous experiences with road
transfers from the province have given staff some guidance on appropriate and fair
compensation and timing. Compensation should include costs for the maintenance and capital
requirements of each road.'Timing will determine a suitable transfer date to ensure all capital
issues can be addressed.
The Ministry of Transportation included three years of maintenance compensation, in a lump
sum payment, for the transfer of several roads to the county. We also feel that three years is
sufficient notice to make adjustments for capital and maintenance costs and suggest that timing
for these transfers.
The Ministry of Transportation in the recent highway transfer compensated the counties less
than 50% of the actual capital needs. While this is the most recent information on transfers it is
simply not fair. It would not be appropriate for the County to transfer roads in their present
condition or not compensate for the roads' five-year needs and expect the municipalities to bare
that financial burden.
...2
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1
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEER[NG SERVICES
DATE: JANUARY 31,2002
SUBJECT: ROAD NETWORK STUDY
Page 2
Engineering staff updates the five-year capital program every year. This information gives staff
guidance as to our needs and required direction to ensure plans are made for the capital
projects. Our compensation proposal for any road transfer includes completion of any need
identified on the five-year capital plan. For example, Road 15, Miller Road, in Dutton is included
in the five-year plan, so this project will be completed before the road is transferred to the
municipality. This report also proposes that a[1 roads to be assumed by the county would see
identified needs completed by the existing owner prior to transfer. For all the sections of roads
that are to be transferred their identified needs are outlined in Appendix A.
Timing of the transfer is another critical issue that needs to be addressed, with several dates
that can be considered. Any early date would pose a problem for the capital improvements. If
the transfer would occur on January 1, 2005 the county and municipalities would have three
years to change their financial plan and budget so as to not pose a burden in one or two years.
Considering the above issues, it would be most fair to transfer the infrastructure in three years
from January 1, 2002. This plan would allow for sufficient notice in budgeting for operational
costs and would also give the transferor three years to complete any capital projects.
Appendix A shows the roads that will be transferred between the municipalities, financial costs
for the capital and operational program. Additional maps are available for your information of
the roads to be transferred. This summary table indicates that the county roads proposed for
transfer will require $2,565,000 for the capital projects while in the long term show a reduction
of $250,280 for the associated yearly operational costs. In addition, the roads identified for
assumption by the county will require $1,532,000 for the capital projects and see a reduction of
$29,867 for the municipalities for the associated yearly maintenance costs. The County will see
a yearly budget reduction for operations by over $200,000.
In preparing this report two additional questions require further explanation. The first question is
why is the County Road Network being modified? Some of the roads currently owned by the
County should not be classified as County Roads. We have assumed several local roads over
the years that do not benefit the county system. We have made large expenditures on these
local roads, when funds should have instead been a[located to the arterial and collector roads.
The second question is who will benefit if these roads are transferred? A County Road is
funded by all of the municipalities collective[y. [f a County Road serves as a local road it is still
funded by the County, therefore, it would be most fair for these loca[ use roads to be owned by
the municipality In which they reside. This will however place an additional financial burden on
the municipalities assuming more roads. These roads would not need to be funded to the same
standards as they do today being County Roads thereby reducing the overall cost of funding
these loca[ use roads. The County of Elgin would benefit by reducing over $200,000 from
operations and expending those funds in our capital program. However, lower-tier
municipalities would take on additional costs. Is the swap worth the effort? Will this proposal
improve the road system? Will the travel[ing public benefit? Council should consider these
questions carefully before making a decision.
...3
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REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 31,2002
SUBJECT: ROAD NETWORK STUDY
Page 3
Conclusion
The transfer and assumption of county roads has been occurring for many decades. It is
necessary to update the county road system as community and transportation needs change.
Lessons learned during recent provincial downloading will be used to ensure that the process is
completed in the most fair, and reasonable and consistent manner.
This report recommends that the road transfer take place on January 1, 2005, which will give
three years notice and allow staff time to complete the projects that are on the five-year capital
program as presented in the 2002 capital budget.
The County of Elgin will see a decrease In the operational budget of over $220,000 but as
identified in previous reports to council, these monies could be allocated to the capital budget.
Recommendation
That the County of Elgin adopt in principle the Road Network Study Report dated January 31,
2002; and also,
That the reports on the Road Network Study dated January 2, and 31, 2002 be referred to the
councils of the lower tiers for comments, and also
That the comments be communicated to county engineering staff by March 1 for a final
recommendation to County Council on March 26, 2002.
RESPWW:tIM~MITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
APPROVEOSMISSION
C~ ~
MAR
CHIEF ADMINISTRATIVE OFFICER
~
Road # Location Length Municipality Capital Operational
(Kms) Program Costs
Road 5 Road 2 to Thames River 5.24 West Elgin $75,000 $14,248
excluding from north limits (SST)
Road 9 West and south
limits of Road 9 East
Road 103 South of County Road 3 199 West Elgin Nil $5,717
Sub-Total 7.23 West Elgin $75,000 $19,965
Road 5 Road 2 to Thames River 5.24 Dutton/Dunwieh $75,000 $14,248
excluding from north limits (SST)
Road 9 West and south
limits of Road 9 East
Road 8 South of Road 16 3.34 Dutton/Dunwieh $185,000 $9,596
(R1)
Road 15 All 1.17 Dutton/Dunwieh $1,200,000 $3,542
(Ree)
Sub-Total 9.75 Dutton/Dunwieh $1,385,000 $27,386
Road 11 All 1.98 Southwold Nil $5,689
Road 17 All 137 Southwold $10,000 $3,936
(SST)
Road 20 North of Road 18 2.95 Southwold $45,000 $8,021
(SST)
Road 27 Road 20 to Townline 2.01 Southwold $20,000 $5,465
(SST)
Road 48 Southminister Borne to Road 2.81 Southwold Nil $8,073
25
Road 119 All 5.82 Southwold Nil $16,721
Sub-Total 16.94 Southwold $75,000 $47,905
Road 23 Road 24 to Colborne Street 1.59 Central Elgin Nil $4,813
Road 27 Townline to Road 4 1.55 Central Elgin Nil $4,692
Road 48 Road 25 to Road 74 10.90 Central Elgin $85,000 $31,316
(SST)
Road 51 All 149 Central Elgin $125,000 $4,281
(DST/Dr
0.8 km)
Sub-Total 15.53 Central Elgin $210,000 $45,102
Appendix A
Road Transfers to the Lower Tier
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Street Location Len gth Municipality Capital Operational
Name (Kms) Program Costs
Road 32 All 5.79 Malahide $400,000 $17,526
(R10
Road 43 All 5.36 Malahide $55,000 $14,574
(SST)
Road 48 Road 74 to Road 73 7.42 Malahide $115,000 $21,318
(SST)
Road 49 All 2.77 Malahide $50,000 $7,958
(R1)
Road 73 South of Road 24 1.96 Malahide Nil $5,631
Sub-Total 23.30 Malahide $620,000 $67,007
....
Road 39 All 1.44 Bayham $10,000 $4,137
(HM Patch)
Road 41 All 0.66 Bayham Nil $1,896
- $80,000
Road 43 All 5.36 Bayham $15,399
(SST)
Road 50 All 0.59 Bayham Nil $1,786
Road 55 All 14.60 Bayham $110,000 $19,697
(SST)
Sub-Total 22.65 Bayham $200,000 19,697
Total 95.43 $2,565,000 $250,280
Appendix A
Road Transfers to the Lower Tier
Road Transfers to the County of Elgin
Street Location Length Municipality Capital Operational
Name (Kms) Program Costs
Graham All 1.90 West Lome $25,000 $5,571
Road (West Elgin) (HM Patch)
Belmont All 1.59 Belmont $650,000 $5,058
Road (Central Elgin) (Mill/R2/Dr)
John All 2.69 Aylmer $55,000 $8,557
Street ( curb/Dr)
Putnam Lyons Line to Ron McNeil 277 Malahide $800,000 $7,958
Road Line (R2/
shoulders)
Robinson Victoria Street south to 0.84 Port Burwell $2,000 $2,543
Street Wellington Street (Bayham) (HM
/patch)
Total 9.79 $1,532,000 $29,867
g'
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
FEBRUARY 6, 2002
LAKESHORE LINE RELOCATION
FROM:
DATE:
SUBJECT:
Introduction
On Friday, February 1, 2002 County Council held an information meeting and tour of the lakeshore
erosion abutting County Road #42. At that meeting several options were discussed to determine the
future of Lakeshore Line. Staff was directed to provide additional information on a solution that would
see Lakeshore Line relocated near the middle of Concession 1.
Discussion
Historically, roads have been relocated away from the north shore of Lake Erie because of advancing
erosion. It is inevitable that erosion will advance and consume Lakeshore Line with the immediately
threatened area being between Lots 24 to 28 (or from Godby Road east to County Road #55).
One potential solution would be to relocate Lakeshore Line north approximately 600 metres or near mid-
concession. This relocation could be safe from erosion for many years but cannot be quantified due to
the unpredictable nature of regression. For example, over the last 25 years, the top of bank south of
Lakeshore Line in some areas has receded at a rate of approximately 6.5 metres a year and other areas
have not moved at all. Using the maximum rate of regression over the last 25 years the proposed
relocation would survive for approximately 100 years and if the slowest rate of regression was used the
new road would last indefinitely.
Fortunately, assumed favorable soil conditions and less than average traffic volumes significantiy
improve the road's structural capabilities and reduce construction costs considerably as compared to
traditional constructions. The new road would be comprised of a 300mm Granular 'A' bedding with a
Double Surface Treatment top. The County's desirable roadway standard dictates that 3.5m driving
lanes and 2.5m shoulders will be used as the typical road cross section along with a 20.1 m (66 foot)
road allowance.
A newly constructed mid-concession road would initially extend from the existing curve in the road
between Lots 23 and 24, travel northeast to a location near mid-concession and then parallel Glen Erie
Line until it meets County Road #55. The total length of this section is approximately 2.12 kilometres.
The total estimated cost to construct this section is $735,000.00. This figure is increased by $65,000 if
the new road allowance is 86 feet wide or by $120,000 if the road allowance is built at 100 feet wide.
If this solution is implemented, a second phase of this project would see the existing road from Lots 23
west relocated in a similar fashion at some time in the future when erosion threatens that section of
road. This second phase of the project may not need to be completed for many years but again cannot
be quantified. A reasonable guess using a regression rate of 6 metres per year would see this section
relocated in approximately 20 years. The length of this second phase is approximately 3.88 kilometres
and the total estimated cost is $1,320,000. This figure is increased by $110,000 if an 86 foot road
allowance is used and by $200,000 if a 100 foot road allowance is used. '
9
F:IUSERSIDEPTIROADSICouncil Reportsl20021Road 42 Relocation.doc
Page 1 on
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
FEBRUARY 6, 2002
LAKESHORE LINE RELOCATION
FROM:
DATE:
SUBJECT:
Discussion (continued)
The cost estimates provided above include all construction, materials, removals, land and contingencies.
The purchase of land is assumed to cost $50,000 per hectare plus legal and survey fees. This figure will
not be quantified until an expropriation process has been initiated. The total estimated project cost to
complete both Phase 1 and Phase 2 is approximately $2,055,000.00 (using a 66 foot road allowance)
and does not include engineering, survey and the completion of the Environmental Assessment.
This proposed project will be a newly constructed road through an agricultural area, therefore, an
Environmental Assessment will have to be completed. The EA process is very specific and
comprehensive and governed by the Ontario Environmental Assessment Act. There are 5 planning
phases of the EA process that are to be followed:
Phase 1 Identify the specific problem and offers the opportunity to allow for public consultation.
Phase 2 Identify alternate solutions,
Inventory natural, social, economic and environment impacts and,
Notify agencies and public.
Phase 3 Investigate alternate design concepts for a preferred solution and,
Consult review agencies and previously interested and directly affected public.
Phase 4 Complete of the Environmental Study Report,
Notice to public, placed on pUblic record and copied to review agencies.
Phase 5 Contract Drawings, Tender Documents, Construction and Monitoring.
The estimated cost to complete the Environmental Assessment could be as much as $100,000 but will
vary depending on whether or not contentious and sensitive issues are revealed. This cost will also
include an aerial survey and preliminary design. The EA process described above may also be
shortened or lengthened depending on the information discovered. This exercise will independently
identify a preferred solution to the problem that will have the least environmental impact.
The entire EA process for this project could be completed in as little as 6 months time if it is aggressively
scheduled and if the desired solution does not conflict with any sensitive issues. A realistic time frame of
one year should be assumed to complete all work necessary before construction could begin. Some of
the operations that will be completed prior to construction are as follows:
. Create a Request for Proposal document and advertise for a consultant,
. Choose a consultant,
. Initiate the EA process (aerial survey, archeological survey and EA Phases as identified above),
. Identify and chose a preferred solution,
. Legal survey of corridor and expropriation of lands
. Design for the chosen solution,
. Create construction tender documents and drawings,
. Advertise and choose a contractor,
. Begin construction.
1 0
F:\USERS\DEPTlROADS\Council Reports\2002\Road 42 Relocation.doc
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REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES
PETER DUTCHAK, TECHNICAL SERVICES OFFICER
ENGINEERING SERVICES DEPARTMENT
DATE: FEBRUARY 6,2002
SUBJECT: LAKESHORE LINE RELOCATION
Discussion (continued)
The problem of lakeshore erosion is beyond the County of Elgin. Its scope and affect reaches all levels
of Government including Provincial and Federal. Various agencies and approval bodies must actively
participate and cooperate to produce the best solution. A road relocation initiated because of lakeshore
erosion and the potential public health and safety consequences marks this project as an ideal candidate
for the second round of OSTAR funding.
Conclusion
One solution for Lakeshore Line would be to relocate the road north to a point near mid-concession
away from advancing erosion. Before a new road may be constructed in an area not defined as a road
allowance, an Environmental Assessment must be completed. It may take one year to complete and
cost as much as $100,000 depending on what transpires during the process.
Approximately $40,000 remains in the funds allocated for lakeshore erosion mitigation in the 2002
Capital Budget. The remaining amount required for the completion of the EA will be taken from any
efficiencies realized during the completion of capital projects in 2002.
Recommendation
THAT staff be directed to solicit firms to complete an Environmental Assessment for the relocation of
Lakeshore Line, and,
THAT The County of Elgin identify this project as a high priority item under the next round of funding
from the Ontario Small Town and Rural Development (OSTAR) Infrastructure Program.
APPRR"'. ED FO~. '-:. SU~;BMISSION
{;fJW;.1VVtf'7
CLAYTON D. WATTERS, MANAGER
ENGINEERING SEffiX.CES
PETER DUTCHAK,
TECHNICAL SERVICES OFFICER
MARK MC[J
CHIEF ADMINISTRATIVE OFFICER
1 1
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Page 3 of3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 24,2002
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY- THE FINAL EPISODE
Introduction
At the January 22, 2002 County Council meeting the following information was requested to be
clarified; the annual costs of $1,500 should be increased yearly by Central Elgin as per a
recommendation by engineering staff and an increase on the insurance premium for the
building and plant.
Discussion / Conclusion
County engineering staff met with representative's from Central Elgin staff to discuss the issue's
raised by County of Elgin Council. The final agreement, Appendix A, is attached for your
information.
The changes to the agreement are as follows;
. Included a hold harmless and indemnification clause, Part 5,
o Expiry date of agreement (10 years) January 1,2012, Part 1,
o Include in section 3.1.1 an annual increase of the October C.P.1. for Ontario,
· Include, as part of section 3.2, the' amount of the reserve $117,517.00 as of January 1,
2002, and
o Include at the end of section 4.2.8 ", with prior authorization from the County of Elgin"
In summary $21,200 is required for operational expenditures for the bridge and road. This year
will require $7,000 for capital projects, plus engineering costs. The monies for the capital project
will be allocated from the reserve, which has $117,517 as of January 1, 2002. Engineering
costs for the sidewalk replacement and localized painting of sidewalk floor beams and main
girders will be included in the 2002 capital project. The project will be included in the 2003
capital program.
Frank Cowan, Central Elgin and county engineering staff reviewed the site to verify the status of
the building and plant. The yearly insurance premium from Frank Cowan for the building and
plant is $602.
.. ...2
1 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER, ENGINEERING SERVICES
DATE: JANUARY 24,2002
SUBJECT: KING GEORGE LIFT BRIDGE IN PORT STANLEY- THE FINAL EPISODE
Page 2
Recommendation
That Colborne Street from the north limits of the former Municipality of Port Stanley to the south
limits of Bridge Street, and Bridge Street from the east limits of Colborne Street to the west
limits of Carlow Road be assumed by the County of Elgin, and
That monies held in a reserve, $117,517.00, by the Municipality of Central Elgin as of January
1, 2002, for Colborne Street and Bridge Street described above and the King George Lift Bridge
be transferred to the County of Elgin, and
That this transfer be as of January 1, 2002, and also
That the Warden and Chief Administrative Officer be authorized and directed to sign the
maintenance agreement with the Municipality of Central Elgin for the maintenance of the King
George Lift Bridge.
RESPECTFULL Y SUBMITTED
APPROVED FOR SUBMISSION
()p~,k
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MA~
CHIEF ADMINISTRATIVE OFFICER
1 3
This Agreement Made in QUadruplicate this
day of
,2002
Between:
The Corporation of the County of Elgin
(hereinafter referred to as "County")
Of the First Part
And
The Municipality of Central Elgin
(hereinafter referred to as "Municipality")
Of the Second Part
WHEREAS the Municipality is the current owner and operating of a bridge facility in the
former Village of Port Stanley commonly known as the "King George Lift Bridge" (hereinafter
referred to as the "Bridge")
AND WHEREAS the Municipality desires a transfer of ownership of the Bridge to the
County
AND WHEREAS the County is prepared to accept ownership of the Bridge on certain
terms and conditions
NOW THEREFORE, in consideration of both payment of ONE DOLLAR ($1.00) by each
party to the other and the mutual exchange of promises and covenants herein, the County and
Municipality hereby agree as follows:
1 4
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Part 1 - Term of Agreement
1.1 The parties agree that this Agreement shall Commence and become effective on January I,
2002, and shall continue until December 31, 2012.
Part 2 - Transfer of Ownership
2.1 Effective January 1,2002, ownership of the Bridge shall be transferred by the Municipality
to the County.
Part 3 - Responsibilities of the Municipality
3.1 Commencing January 1,2002, the Municipality shall:
3.1.1 in timely fashion, arrange for, conduct, and, to an annual cost of$I,500.00, pay for
any and all preventative maintenance procedures upon the Bridge and its operating
facilities, which procedures are set forth in Schedule "A" hereto; provided that the
said annual cost of$I,500.00 shall be subject to and increased on an annual basis,
commencing January 1 of each calendar year save and except for the calendar year
2002, according to the Consumer Price Index for the Province of Ontario as
established in October of the previous calendar year.
3.1.2 throughout the course of the year, operate the Bridge on a daily basis and in
accordance with the routines set forth in Schedule "B" hereto.
3.1.3 employ and pay any and all salary and benefits to a competent and trained bridge
keeper, which bridge keeper shall be responsible for the proper operation of the
15
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Bridge pursuant to Section 2.1.2 above.
3.1.4 within twenty-four hours of discovery, report to the County, by its Manager of
Engineering Services, any structural or mechanical defect to the Bridge or its
related facilities which would not otherwise constitute a matter of preventative or
routine maintenance.
3. 1.5 grant full and unimpeded access to the Bridge and its related facilities to the
servants, agents, or employees of the County, including but not limited to for
purposes of inspection, repair, or improvement.
3. 1.6 maintain adequate records of the daily operation and maintenance of the Bridge and
its facilities and provide access to such records to the County, by its Manager of
Engineering Services, within twenty.four hours of request.
3.1.7 report annually in writing to the County, by its council, as to the operations and
maintenance of the Bridge.
3.1.8 co-operate with the County, including its servants, agents, and employees, in
conducting periodic inspections of the Bridge and its related facilities, including
internal inspections to be conducted by the County and Municipality at least
quarterly during the course of any calendar year and a third party professional
inspection to be conducted on a bi-annual basis.
3.2 In addition to the foregoing, the Municipality also agrees that, on or before the first day of
January, 2002, it shall transfer to the County the sum of ONE HUNDRED SEVENTEEN
THOUSAND FIVE HUNDRED AND SEVENTEEN DOLLARS ($117,517.00) as held
in its financial reserves for maintenance and repair of the Bridge.
16
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Part 4 - Responsibilities of the County
4.1 Effective January 1,2002, the County shall assume the Bridge and its related facilities as
part of its Road/Bridge Network, including the application of insurance coverage thereto.
4.2 Commencing January 1,2002, the County shall:
4.2.1 keep and maintain the Bridge and its related facilities in good repair and operating
condition and in keeping with standards established by the Ontario Bridge Code.
4.2.2 upon notification of the existence of any structural or mechanical defect to the
Bridge or related facilities by the Municipality, conduct an inspection of such
alleged defect and, if necessary and within a reasonable time thereafter, conduct or
arrange for completion of any repairs or improvements required to correct such
defect.
4.2.3 provide the Municipality with all oils, greases, and lubricants required for
maintenance and proper operation of the Bridge and its related facilities.
4.2.4 co-operate with the Municipality, its servants, agents, and employees, in the
operations and maintenance of the Bridge and its related facilities.
4.2.5 at least quarterly and by its own servants, agents, or employees and in conjunction
with the Municipality, conduct its own inspection of the Bridge and its related
facilities.
4.2.6 at least bi-annually and by a professional consultant, arrange for an inspection of
the Bridge and its related facilities.
4.2.7 provide to the Municipality the results of any inspection of the Bridge and its
1 7
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related facilities.
4.2.8 reimburse the Municipality for any third party repair costs incurred by the
Municipality relative to general maintenance of the Bridge and its related facilities
exceeding a combined total of ONE THOUSAND FIVE HUNDRED ($1,500.00)
during any calendar year; provided that any and all such third party repair costs for
which reimbursement is sought had been undertaken with the prior approval of the
County.
Part 5 - Save Harmless and Indemnification
5.1 The County shall indemnifY and save harmless the Municipality, its employees, servants,
officers, administrators, and councillors, from any and all claims, demands, losses or other
proceedings that may be advanced as against the Municipality as arising from or relating to
any works, conduct, or lmdertaking by or on behalf' of the County pursuant to the terms of
this Agreement, save and except any claims, demands, losses, or proceedings made,
sustained, or prosecuted as arising either directly or indirectly from any negligent act or
refusal on the part of the Municipality, its servants, employees, agents, invitees, or
contractors.
5.2 The Municipality shall indemnifY and save harmless the County, its employees, servants,
officers, administrators, and councillors, from any and all claims, demands, losses or other
proceedings that may be advanced as against the County as arising from or relating to any
works, conduct, or undertaking by or on behalf of the Municipality pursuant to terms of
1 8
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this Agreement, save and except any claims, demands, losses, or proceedings made,
sustained, or prosecuted as arising either directly or indirectly from any negligent act or
refusal on the part of the County, its servants, employees, agents, invitees, or contractors.
Part 6 - Dispute Resolution
6.1 In the event that either party hereto contends that the other party is in default of an
obligation set forth herein, it shall notifY the other party in writing of such default,
including details thereof, and request correction of such default within thirty days thereof.
6.2 In the event that the recipient of any notice of alleged default as described in Section 4.1
above disputes the existence of such default or otherwise fails to correct same within thirty
days of delivery of such notice, then such dispute shaH be submitted to and resolve by
means of arbitration as hereinafter described. Arbitration shaH be conducted by a single
arbitrator to be appointed by agreement between the parties or, in default of agreement,
each party shall appoint an arbitrator and the two arbitrators shall designate a third
arbitrator mutually acceptable to them, who is not affiliated with either of the parties to this
agreement. The three arbitrators shall consider the dispute at issue and the arbitration shall
be held in accordance with the provisions of the Arbitration Act, 1991,8.0. 1991, c.17.
The arbitrator or arbitrators shall immediately deliver a decision with respect to the dispute
to each of the parties, who shall promptly act in accordance therewith. The parties agree
that any decision of the arbitrator or arbitrators shall be final, conclusive and binding and
no appeal shall lie therefrom. All costs and expenses attributable to the arbitration shall be
, 19
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~~-_. ----.---
allocated between the parties in ~ch a manner as the arbitrator or arbitrators shall
determine to be appropriate under the circumstances.
Part 7 - Miscellaneous
7.1 All official notices, demands, requests, agreements, consents, approvals, and payments
which may be or are required to be given pursuant to this agreement shall be in writing and
shall be sufficiently given if delivered personally or by facsimile transmission to
To the County at 450 Sunset Drive, St. Thomas, Ontario, N5R 5Vl
To the Municipality at 450 Sunset Drive, St. Thomas, Ontario, N5R 5VI
or at such other address in Canada as one party may from time to time advise by notice to
the other party. The date of receipt of any such notice, demand, request, or payment shall
be deemed to be the date of delivery.
7.2 Words importing the singular shall include the plural and vice versa. Words importing
gender shall include all genders.
7.3 The headings contained in this agreement are for reference only and in no way effect this
agreement.
7.4 This agreement shall be construed and enforced in accordance with the laws of the
Province of Ontario and the Laws of Canada applicable therein from time to time and shall
be treated. in all respects as an Ontario agreement.
" 20
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7.5 Each obligation or agreement of tile County or of the Municipality contained in this
agreement, even though not expressed as a covenant, is considered for aU purposes to be a
covenant.
7.6 The validity or uneforceability of any provision or covenant contained in this agreement
shall not affect the vatidity or enforceability of any other provision or covenant herein
contained and any such invalid provision or covenant shall be deemed to be severable.
7.7 Each covenant in this agreement is a separate and independent covenant and a breach of
covenant by either party will not relieve the other party from its obligation to perform each
of its covenants, except as otherwise provided herein.
7.8 No supplement, modification, amendment, waiver, or termination of this agreement shall
be binding unless executed in writing by the parties.
7.9 All the provisions of this agreement shall be binding upon and enure to the benefit of the
parties and their respective successors and pennitted assigns.
7.10 If, because of a circumstance beyond the control of a party, the party is delayed in
performing or observing a covenant or in complying with a condition under the terms of
this agreement that it is required to do by a specified date or within a specified time, and if
the circumstance is neither caused by the default or act of commission or omission of that
party nor avoidable by the exercise of reasonable effort or foresight by that party, the date
2 1
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or period oftime by or within which it is to perform, observe or comply will be extended
by a period of time equal to the duration of the delay.
7.11 Each of the parties will, from time to time hereafter and upon the reasonable request ofthe
other party, make all such further acts, deeds or assurances as may be required to more
fully implement the true intent of this agreement.
IN WITNESS WHEREOF the parties hereto have set their respective corporate seals over
the signatures of duly authorized officers at St. Thomas, Ontario, this day of
,2002.
SIGNED, SEALED AND DELIVERED
in the presence of
G,/,,'d p~~6 ~~9 6,g
)
)The Corporation of the County of Elgin
)
)Per:
) John Wilson, Warden
)
)
)Per:
) Mark McDonald, CAO
)
)
)The Municipality of Central Elgin
)
)Per:
) David Rock, Mayor
)
)
)Per:
) Donald Leitch, CAO
22
~~~~Mnq l~~~~~~~W
~T . C"T ':::o'rn~?_ J '::::>_~~_.l
c1:'d ltilOl
^
DATED this
day of
BETWEEN:
THE CORPORATION OF THE
COUNTY OF ELGIN
- and -
THE MUNICIPALITY OF CENTRAL ELGIN
AGREEMENT
Hennessey, Bowsher, Gibson & Carrie LLP
Barristers and Solicitors
99 Edward Street, 2nd Floor
St. Thomas, Ontario
NSP 1 Y8
SHG:sb
23
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REPORT TO MANAGEMENT TEAM
FROM:
Louise M. Eastbury, Pension/Benefits Co-Ordinator
DATE:
05 March 2002
SUBJECT: Benefit Renewal Report -2002/03 - Effective March 1, 2002
INTRODUCTION
On February 26, 2002 representatives from Buffett Taylor & Associates Ltd., Benefits
Consultants, attended our offices and presented their 2002/03-renewal report for the
County of Elgin and it's member municipalities. The report summarizes their analysis of
the group benefits renewal action required by Manulife Financial, Liberty Health, and
Unum, effective March 1, 2002
DISCUSSION:
Please refer to the attached Executive Summary prepared by David Czuczman,
Assistant Vice President from the firm of Buffett Taylor & Associates Ltd.
Points of Emphasis:
1. As a result of aggressive negotiations on our behalf, Buffett Taylor & Associates
have been able to reduce the carrier's initial renewal position across all benefit lines.
2. The County operates an umbrella style group benefits program, and by doing so
allows participating lower-tier members the benefit of increased purchasing power
that is available through pooled insurance. Membership currently includes Central
Elgin, Bayham, Malahide, Dutton/Dunwich, Aylmer and Southwold.
3. The groups partnering with the County of Elgin are benefiting from rates lower than
they would likely be able to achieve in the open marketplace on a stand-alone basis.
The County itself is providing an inherent subsidy to the lower tier municipalities but
continues to support the pooled arrangement of the group.
RENEWAL OVERVIEW
The table below summarizes the 3-year history of renewal rate action, by benefit line:
Benefit Line 2000 Renewal 2001 Renewal 2002 Renewal
Life +4.9% +2.4% No change
AD&D* No change No change No change
LTD +34.5% +9.41% +17.5%
Extended Health +7.5% +30.7% -3.0%
Care
Dental Care +9.5% + ODA fee +1.9% + ODA fee -8.0% + ODA fee
quide increase quide increase quide increase
Overall Change +15.9% +17.9% +1.4
Note - approximate increase $8,000.00
24
A meeting with the member municipalities and Buffett Taylor took place on March 7,
2002, to discuss the renewal in particular and other group benefit issues in general.
CONCLUSION:
Buffett Taylor are confident that the final renewal position negotiated with the above
carriers is fair and reasonable, given the underlying claims experience and demographic
composition, and taking into account what they would expect to achieve from the group
insurance marketplace.
Our consultants recommend that the County rates should be adjusted as per the
attached renewal summary spreadsheets, effective March 1, 2002.
A copy of the report, in its entirety, is available at the County Administration Services
Office on the first floor.
RECOMMENDATION:
THAT based on the recommendation of Buffett Taylor & Associates, the Liberty Health
and Manulife premium rates presented in the 2002/03 Renewal Report be adopted for
the County of Elgin and the Elgin Member Municipalities, effective March 1, 2002.
Respectfully Submitted
iv;~;'" -
Chief Administrative Officer
c1~ J?-J . kfafi~7
Louise M. Eastbury
Pension/Benefits Co-ordinator
F:\USERS\EASTBULM\REPORTS\78BenefitRen02.doc
'It;
REPORT TO COUNTY COUNCIL
FROM: Paul Vandenberg, Human Resources Officer
DATE: 05 March 2002
SUBJECT: Policy Review
INTRODUCTION
Continuing with the changes to the Human Resources Policy Manual, it is necessary
to improve the Definitions applicable to the policies 1.20, Rules of Conduct 2.20,
Personal Use of Equipment 2.50, Loss of Driving Privileges/Required Classification
2.80 and the Code of Ethics, 2.100.
During the review of the County policies to ensure compliance with the ESA, we are
proposing numerous amendments in order to update other policies that have now
become outdated over time. Please find attached are policies 1.20, 2.20, 2.50, 2.80
and 2.100 for your consideration.
DISCUSSION:
CONCLUSION:
In order to maintain due diligence a review and update of the HR policies manual
is necessary.
RECOMMENDATION:
THAT Council adopts the amendments outlined in the attached policies.
Respectfully Submitted
Approved for Submission
'J1~~
(N'V: Paul Vandenberg
Human Resources Officer
~1f..() -
Chief Administrative Officer
Harley Un)rerHfIl
Director of Human Resources
26
[q~IlE1P1!~~n:o~~~mcins.dO_~._ -~-~__~.~~~---~ -~-~~~__~-- _-=--::~~ -~=_~==~-=-~~~~~!1
County of Elgin
Human Resources Policy Manual
Code - A
Page 1 of2
Section: 1
Subject: Definitions
Policy Number: 1.20
Date Approved: Oct. 1/87
Date Last Revision: March 12/02
(a)
(b)
(c)
(d) i.
(e)
Full-time staff are those employees who regularly work the standard weekly hours for the
Department as specified in Policy No. 2.10 for fifty-two (52) weeks each year on a
continuing basis.
Permanent part-time staff are those employees who regularly work less than the standard
weekly hours specified for the Department on a continuing basis.
Temporary staff are those employees who are hired for a period of time which mayor may not
be defined and whose conditions of employment are not set out in a written
contract.
ii.
Contract staff are employees who are on the County of Elgin's payroll system
who are hired for a defined period of time and whose conditions of employment
are set out in a written contract.
That the hire date of the contract position shall be used to determine the length of service,
for all policies relating to continuity of service, for all contract employees offered
regular employment.
Department Heads are the:
Chief Administrative Officer
Director of Finance
Manager of Engineering
Director of Human Resources
Director of Homes and Senior Services
Manager of Library Services
27
Page
County of Elgin
Section: 1
Human Resources Policy Manual
Subject: Definitions
Policy Number: 1.20
Code - A
Date Approved: Oct. 1/87
Page 2 of 2
Date Last Revision:
March
12/02
(I)
of hire.
service
bllt oKelllBOS abeenees while an Lang Term Dis.bility .J Unionized employees .
will follow the respective collective agreements.
(g) Gross earnings inciude regular, overtime and County sick pay, but excludes payments
received from an insurance company under an employee benefit plan, benefit plan
premium payments on behalf of employees and other items excluded under the
Employment Standards Act. Unionized employees will follow the respective
collective agreements.
,
28
Page
County of Elgin
Human Resources Policy Manual
Section: 2
Subject: Rules of Conduct
Policy Number: 2.20
Date Approved: Oct. 1/87
Date Last Revision: March 12/02
Code - A
Page 1 of2
Idelete cRtirc Rules of Conduct Peliey 2.20}
The County believes that most employees will act fairly and reasonably at all times.
Accordingly, it is for the protection of that majority tbat the rules of conduct set out below are
published. Breaches of these guidelines or other acts against County or employee interests
will result in disciplinary action, including suspension and termination.
The following practices are strictly prohibited and will result in immediate disciplinary
action, up to and including termination:
(a) Reporting to work or working in an intoxicated state or using prohibited drugs during
working hours. Will submit new language in Policy 8.50
(b) Removal from the premises of County-owned items or items owned by other
employees without specific permission. Covered in 2.100 Cod of Ethics, County
Property
(c) Physical or verbal abuse of, or threats towards other employees and members of the public
while on duty. Covered in 2.90 Workplace Harassment & Discrimination
29
~ar01Tynperersofl::"o3aRUle5oftondUCl.doc~"~~-- .,-~~"'~-~,~- ,-, ,~-,-, -~-~
_'It. ~_~mr;m;iifM=W' ~ ~ =~ WI ~ ~~~. _ wr--'~~-'~~ _ _~~"':'_~
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Rules of Conduct
Policy Number: 2.20
Code - A
Date Approved: Oct. 1187
Page 2 of2
Date Last Revision: March 12/02
(d) Flagrant disregard of County safety rules. Covered under Health and Safety Policy
#8
(e) Being convicted of a criminal offence or being unable to work for an extended period
because of any criminal conviction. Covered in 2.80 and 2.100 Code of Ethics
(t) Wilful and malicious damage to County property. Covered in 2.100 Code of Ethics
(g) Violations of the Ontario Human Rights Code. Covered in 2.90 Workplace
Harassment & Discrimination
30
County of Elgiu
Section: 2
Humau Resources Policy Manual
Subject: Personal Use
of Equipment
Policy Number: 2.50
Code - A
Date Approved: Oct. 1/87
Page 1 of!
Date Last Revision: March 12/02
(a) The use of County-owned equipment and tools for personal purposes is prohibited
without express permission of the Department Head.
(b) Loans of equipment and tools to other organizations will be allowed only in the most
unusual circumstances and where the Department Head has given prior approval.
Vehicles purchased by the County may be loaned to other County departments only.
(c)
[Elelete Employees anEl eouneillors must reimlluFSe the COUR~ for all personal Ion!;
"intanee ellll. an" f""es] Employees and councillors that have charges in excess of
$5.00 monthly for personal calls and faxes must reimburse the County for the full
amount.
31
l~~!!tiil5eT8iSon':'03"cLoss ofDrlVingp"rivilell~,~:~~_ ~" ~~"~W~~~~~~ ~ ~~===:~a]eJ]
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Loss of Driving
PrivilegeslRequired Classification
Policy Number: 2.80
Code - A
Date Approved: Jan. 26/93
Page 1 of3
Date Last Revision: March 12/02
This policy is intended only to cover those situations where the loss of driver's license arises out
of events unrelated to the employment. Loss of drivers' licenses, as a result of events occurring
during the course of employment, will be subject to disciplinary action up to and including
termination of employment.
As an employee could lose their driving privileges for a specific driving classification for various
reasons, a committee will be established consisting of the Warden, affected Department Head,
Director of Human Resources, and the employee's Immediate Supervisor, [delete Chairperson
af the affeeted e8IRmittee]. Where employees with union representation are involved, the
committee as stated in their Collective Agreement would represent them on this committee.
the eemmittee v:heFe theiF employees an iR"lel~/ed.]
The employee shall be present at all
meetings of the committee, unless helshe declines, and may attend with an advisor or personal
representative.
The committee shall assess the loss of driving privilege or classification giving consideration to
any relevant matters including, but not limited to, the following:
32
l~E~erson ~~Lossof Drivin~prlvi1eges.doc~",,_ ..~ ~ '::.=_.~~" ~'~'~!::age2]
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Loss of Driving
Privileges/Required Classification
Policy Number: 2.80
Code - A
Date Approved: Jan. 26/93
Page 2 of3
Date Last Revision: March 12/02
1. The practical necessity of such driving privilege or classification to the employee's
work based on actual practice, work history and other staff available.
2. Alternate work available in the same employment classification or other employment
classifications.
3. The specific reasons for the loss of driving privileges or classification and previous
history of same and medical prospects for recovery or rehabilitation.
After hearing all relevant information the committee will consider the following actions and will
recommend the appropriate application for which the employee is eligible, subject to availability
of positions and may be made contingent upon the employee participating in an appropriate
rehabilitation or therapeutic program.
I. Employee continuing in his or her same job/position.
2. Temporary re-classification to another job/position in the same or another employment
classification.
33
~~J,rp~er~~~:2~~I9~nvrn9l"'riv1Teges.d,~G ~~' "~~,~ '" - " '~~--"-'~:=::.2'~!!I
County of Elgin
Section: 2
Human Resources Policy Manual
Classification
Subject: Loss of Driving
PrivilegeslRequired
Policy Number: 2.80
Code - A
Date Approved: Jan, 26/93
Page 3 of3
12/02
Date Last Revision: March
j&&.t
3. Temporary lay-off where alternative work is not available.
4. A combination of 2 & 3 where circumstances and available work (part-time and/or
casual employment) indicate this to be the appropriate action.
5. For repeated loss of driving privileges or driving classification within a six (6) year
period under the Criminal Code or the Highway Traffic Act, termination.
When privileges or driving classifications are regained, an employee who had been
transferred to another classification or had been on lay-off shall return forthwith to their
former classification.
An employee who is not satisfied with the action taken by the Committee has access to the
normal
complaint procedure
34
rcar9ITiii ~~~k:b3e Coi~EthiCs.doc::: .~... ---,:. -. ~ ....~ .~._==~-:~
County of Elgin
Human Resources Policy Manual
Section: 2
Code - A
Subject: Code of Ethics
Policy Number: 2.100
Date Approved: Jan. 23/96
Page 1 of7
Date Last Revision: March 12/02
The County has undertaken the task offormulating a Code of Ethics ("the Code") in order to both
promote professionalism and to ensure that the relationship of trust that exists between staff and
the public remains an integral part of local government in Ontario. Since its inception, local
government has been understood to be an open, accessible and accountable form of government.
The purpose of this Code is to educate municipal employees ahout standards of ethical conduct
as they apply to municipal employees. A code of Ethics emhodies the basic principles of
honesty, impartiality and common sense and recognizes that a municipal employee has a
responsibility to uphold these principles.
The proper operation of a municipal government requires that employees be independent,
impartial, and responsible to the citizens; that their positions not be used for personal gain and
that the public have confidence in the integrity of municipal employees.
The Code is intended for municipal employees as a guide to proper conduct. However, it is not
intended to be exhaustive or to address every conceivable situation which may arise. Therefore,
if you have questions about the application of the Code to a particular situation, please contact
the Director of Human Resources of the County of Elgin at (519) 631-1460 ext 125 for
clarification. As well, if you are unsure whether a course of action conflicts with the Code, you
should contact the Director of Human Resources for guidance prior to commencing that course
of action.
You should also contact the Chief Administrative Officer if you believe that your situation
warrants special consideration. The Chief Administrative Officer can refer your situation to
County Council for consideration. Any variation from the standards of conduct set out in this
Code must have prior written authorization from County Council.
3'5
~::r:~~n::~~f~1~fE1fi1cs.dOC ~ ~~ ~~ ~_~ P8ge~
Code - A
Section: 2
Subject: Code of Ethics
Policy Number: 2~IOO
Date Approved: Jan~ 23/96
Date Last Revision: March 12/02
County of Elgin
Human Resources Policy Manual
Page 2 of7
All County employees must comply with the Code~ Supervisors are responsible for ensuring that
the Code is distributed to all employees under their supervision, including new employees as they
are hired. An employee who has reason to believe that a breach of the Code has taken place
should report the matter to his or her immediate supervisor or, where necessary, directly to the
County Chief Administrative Officer.
Disciplinary action may be taken against employees who perform their jobs in a manner contrary
to this Code. However, this disciplinary action is subject to the normal procedures available for
reviewing disciplinary action. For example, an employee covered by a collective agreement may
grieve a disciplinary measure taken under this policy.
Private Interests
All people have interests outside of the workplace. It is important for the integrity of the County
that its employees not use their position with the County to further their own personal interests or
to act in such a way that the public would perceive the employee to be using his or her position to
further a private interest.
Generally, no employee should accept employment or engage in a business that:
interferes with the performance of the employee's job with the County;
receives an advantage from the fact that the employee is employed by the County;
is likely to influence or alter the employee's performance of his or her job~
In addition, when engaging in any outside employment or business, a County employee should
ensure that it is made clear that his or her involvement with the outside employment or business
is strictly in a personal capacity, and not on behalf of the county.
36
[~~1!!~~::J!3e~code of Ethics.doc ~.::_::=== -~- ~~:. ~:-~"'..~~:==_:=~agrn
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Code of Ethics
Policy Number: 2.100
Code - A
Date Approved: Jan. 23/96
Page 3 of7
12/02
Date Last Revision: March
Gifts, Favours and Services
A County employee shall not accept a gift, favour or service from any individual or organization
in the course of the performance of civic duties other than:
. normal hospitality among persons doing business;
. token ,exchanges as a part of protocol;
. normal presentations made to persons participating in public functions.
However, the recipients should not allow themselves to reach a position whereby they might be
or might reasonably be deemed by others to have been influenced in making a business decision
as a consequence of accepting such hospitality.
Employees shall not use the name "Corporation of the County of Elginll to obtain discounts for
privately purchased goods or services and goods and services may not be purchased through any
municipal purchasing agency.
Employees shall not demand or receive a preferential treatment in the use of municipal
facilities or services unless doing so is a requir~ment of the employee's job duties.
County Property
County property is owned by the Corporation of the County of Elgin to be used for the
benefit of the citizens of Elgin County. Because it is important that employees of the
County not use their positions for personal gain or act in a way that the public could
perceive the employee to be using his or her position for personal gain, no employee shall
use county property for purposes other than as required by the employee's job duties
unless otherwise approved by the Department Head.
37
rc;aror'yn ~~~:::~3e~~~~~9_~~~_~::: ~~~: __ -=_~~_~~_='_."., -~ ~--~-'~--~g&!l
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Code of Ethics
Code - A
Page 4 of7
12/02
Every employee shall take reasonable precautions to prevent loss, damage or excessive
wear and tear to County property.
Policy Number: 2.100
Date Approved: Jan. 23/96
Date Last Revision: March
County Information
Just as it is important that an employee not use County property for personal gain, an employee
must also avoid using information gained through his or her employment for personal gain.
In addition, some County employees come into possession of confidential or sensitive
information in the course of carrying out their duties. This information must not be disclosed
except where previously authorized by the employee's Department Head or by County Council.
ltlnformation" includes information about systems or procedures for performing any activity
performed by the County and includes reports prepared for the use of the County. The release of
information about County computer systems requires the prior written approval of the County
Treasurer or County Council.
Legislation applies to the release of information gathered by municipal employees in the course
of their duties. Information must be safeguarded or released as required by this legislation. For
further information on how freedom of information and privacy legislation affects County
employees, please contact the Chief Administrative Officer at (519) 631-1460 ext [delete 155]
105.
Providing information to the media is the responsibility of the Department Head. In
larger departments, the Department Head may delegate this responsibility to subordinates.
No other County employee should be making statements or granting interviews to the
media about the County without prior written authorization from the Department Head.
38
[~~ro~l(!!!!~~~~~~t!l!1E~~~,~",,~,~~, W~ , _", ~_-=--==~~=:2age51
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Code of Ethics
Code - A
Poliey Nnmber: 2,100
Date Approved: Jan, 23/96
Page 5 of7
12/02
Date Last Revision: March
Criminal Code Offenses
Certain criminal offenses are of such a nature that committing them will be a breach of the
employment relationship and may result in suspension with or without payor in termination.
For example, if an accountant employed by the County and entrusted with County funds were to
commit fraud and embezzlement, even in a situation unrelated to his or her employment, the
accountant's actions could lead the County to the conclusion that the employee could not be
trusted to continue in his or her job with the County and appropriate action would be taken.
Relatives
County employees must not use their employment with the County for the benefit of relatives. In
particular, no county employee, without prior written permission from County Council, shall
grant any County business or order goods or services of any kind from an immediate relative, or
a business in which an immediate relative or relatives owns more than ten percent of the
business.
(An immediate relative includes a spouse, brother, sister, child or parent).
Political Activity
County employees may run for and serve in elected offices provided no conflict of
interest exists between the elected office and the employee's responsibilities to the
County. Of course if the employee intends to continue to be employed with the County
during his or her term of office, the employee must ensure that the duties of the elected
office, like any other outside activity, do not interfere with the performance of his or her
job duties.
39
rCarOIlY~~2:elei'S6~~"~Tl=thiC~~~, ,_:= "~~~-::~'u~ ~~'_'~n=='"== Page6]
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Code of Ethics
Code - A
Page 6 of7
12/02
Policy Number: 2.100
nate Approved: .Ian. 23/96
Date Last Revision:
March
Employees who require a leave of absence to run for elected office should raise the
matter with their Department Head, who will refer the matter to County Council for a
decision, taking into account whether a conflict of interest exists or could reasonably be
perceived, whether the duties of position is likely to interfere with the performance of
the employee's job and staffing requirements during the time period for which leave has
been requested.
Resolving Conflicts with the Code
Conflicts with the Code can be resolved in a variety of ways. Where an outside
financial interest is involved, it may be appropriate for the employee to divest himself or
herself of the outside financial interest or to place it in a blind trust. In other cases, a
transfer to a different department or a leave of absence may be sufficient to resolve a
conflict.
Discipline and Discharge
Where an employee acts in a manner contrary to the Code or refuses to comply with a method of
resolving a conflict with the Code, disciplinary action may be required. Disciplinary action may
include an oral or written warning, a suspension or termination, in accordance with usual
disciplinary procedures. Disciplinary measures may be reviewed in the normal fashion, such as
by a grievance in the case of disciplinary action taken against an employee covered by a
collective agreement.
Severability
The provisions of this Code shall be severable and if any provision, section or word is
40
~~~!~~n'':'"03~ cO~~,99 -= '-~"'~=~~':' _::~'-'~'-=~':-,=--:~,2~2]
determined to be invalid or unlawful, such determination shall not affect or impair any of the
remaining provisions, sections or words.
4 1
~~~eTso5:~~~~yrEThJ~90C~~ ~~~ '" ~:~~,= ~ -~~ ~ - ~~~n~~'~-'-:~~Pag-e~
County of Elgin
Section: 2
Human Resources Policy Manual
Subject: Code of Ethics
Policy Number: 2.100
Date Approved: Jan. 23/96
Date Last Revision: March
Code - A
Page 7 of7
12/02
EMPLOYEE ACKNOWLEDGEMENT
The preceding Code of Ethics has been explained to me and I have received, read and
uoderstood the Code of Ethics for the Corporation of the County of Elgin,
Employee Name (please print)
Department (please print)
Signature of Employee
Date
42
County of Elgin
2002 Proposed Capital Budget
1 Library Services
2 Engineering Services
3 Homes for Seniors Services
4 Administration Building
5 Garage
6 Ambulance Replacement
7 Financing
8 Vehicle Replacement
9 Museum
10 Elgin St. Thomas Health Unit
11 Archives
Total
2002 Budget
Difference
2001
Budget
32,123
3,968,776
205.000
403,000
8,000
30,900
1,011,932
5,000
5,664,731
2002
Budget Request
60,200
3,944,100
602,000
152,000
5,000
30,900
1,011,932
5,000
165,500
275,000
6,251,632
5,721,378
(530,254)
Much of the over expenditure in this budget request relates to one time costs such as:
OST AR project at the Museum (net cost) - 133,500
Archives renovation (net cost) - 260,000
Total 393,500
Both of these projects also have grants to assist with the total cost.
Staff suggest that these two projects be funded from existing reserves and the remaining
136,754 be funded from effeciencies within the 2002 budget request.
43
COUNTY OF ELGIN
2002 PROPOSED BUDGET
March 5, 2002
Col1
Col2
Col3
Col8
Col9
Col10
Col11
Col12
Col13
2001 BUDGET 2002 PROPOSED BUDGET OVER I
2000 BUDGET $ CHANGE % CHANGE
EXPENDITURES RECEIPTS NET EXPENDITUR RECEIPTS NET % CHANGE (10)-(3) 2)/13,667,939
1 SURPLUS FROM PRIOR YEAR 140,000 (140,000) - 140,000 (140,000) - 0.00% 1
1 REQUISITIONS 13,467,939 (13,467,939) 0 - 0.00% 1
1 PAYMENTS IN LIEU 200,000 (200,000) 0 - 0.00% 1
1 SUPPLEMENTARY TAXES 60,000 (60,000) 100,000 (100,000) (40,000) -0.29% 1
1 TAXES WRITTEN OFF 35,000 35,000 75,000 75,000 40,000 0.29% 1
1 INTEREST CHARGES & INCOME - 100,000 (100,000) - - 0 100,000 0.73% 1
1 FEES - KETTLE CREEK CONSERVATION 16,000 (16,000) 16,000 (16,000) - 0.00% 1
2 HEALTH UNIT 1,072,261 1,072,261 1,111,408 1,111,408 39,147 0.29% 2
3 COUNCIL MEMBERS & LOCAL BOARDS 148,291 148,291 153,958 153,958 5,667 0.04% 3
4 ADMINISTRATIVE SERVICES 233,150 233,150 251,311 251,311 18,161 0.13% 4
5 FINANCIAL SERVICES 233,713 233,713 235,800 235,800 2,087 0.02% 5
6 HUMAN RESOURCES 374,550 374,550 346,850 - 346,850 (27,700) -0.20% 6
7 ADMINISTRATION BUILDING 455,900 200,500 255,400 416,508 232,390 184,118 (71,282) -0.52% 7
, 8 CORPORATE EXPENDITURES 265,360 265,360 335,610 335,610 70,250 0.51% 8
9 ENGINEERING SERVICES 2,426,224 2,426,224 2,433,400 2,433,400 7,176 0.05% 9
10 HOMES FOR SENIORS SERVICES 9,703,030 8,440,388 1,262,642 10,188,712 8,887,939 1,300,773 38,131 0.28% 10
11 AGRICULTURE 27,530 27,530 27.530 27,530 - 0.00% 11
~12 PIONEER MUSEUM 82,950 20,750 62,200 86,750 21,750 65,000 2,800 0.02% 12
..j:>.13 LIBRARY SERVICES 1,416,455 152,352 1,264,103 1,505,414 152,352 1,353,062 88,959 0.65% 13
14 ARCHIVES 130,032 65,000 65,032 176,488 - 176,488 111,456 0.82% 14
15 LAND DIVISION 60,000 60,000 0 55,000 55,000 0 - 0.00% 15
16 EMERGENCY MEASURES 19,015 1,200 17,815 14,540 1,200 13,340 (4,475) -0.03% 16
17 INFORMATION TECHNOLOGIES 337,433 337,433 425,932 425,932 88,499 0.65% 17
18 PROVINCIAL OFFENSES 661,289 982,000 (320,711) 865,698 941,662 (75,964) 244,747 1.79% 18
CITY OF ST. THOMAS -
19 SOCIAL SERVICES & ONTARIO WORKS 2,280,830 - 2,280,830 2,342,135 2,342,135 61,305 0.45% 19
20 ADMINISTRATIVE FEE - CITY OF ST. THOMAS 384,912 384,912 376,873 376,873 (8,039) -0.06% 20
21 CONTINGENCY FEE 50,000 50,000 50,000 50,000 - 0.00% 21
22 CHILD CARE 257,765 257,765 235,705 235,705 (22,060) -0.16% 22
23 SOCIAL HOUSING 1,310,520 1,310,520 1,190,886 1,190,886 (119,634) -0.88% 23
24 GRANTS 117,000 117,000 113,500 .113,500 (3,500\ -0.03% 24
25 ELGIN TOURIST ASSOCIATION 35,550 35,550 35,500 35,500 (50) 0.00% 25
26 RESERVE FOR MILL RATE STABILIZATION 150,000 150,000 100,000 100,000 (50,000) -0.37% 26
28 RESERVE FOR WSIB 100,000 100,000 100,000 100,000 - 0.00% 28
29 RENTAL INCOME - HEALTH UNIT 353,907 (353,907) 0 402,395 (402,395) (48,488) -0.35% 29
30 RESERVE FOR PERFORMANCE EXCELLENCE 5,000 5,000 5,000 5,000 - 0.00% 30
31 AMBULANCE SERVICES 2,429,824 1,816,546 613,278 767,197 84,000 683,197 69,919 0.51% 31
2001 BUDGET
32 PROPERTY ASSESSMENT 590,267 590,267 581,049 581,049 (9,218) -0.07% 32
33 TAX RELIEF 20,000 20,000 - 0 (20,000) -0.15% 33
34 CAPPING 0 - 0 - 0.00% 34
35 POLICE SERVICES BOARD 2,200 2,200 3,000 3,000 0 - 0.00% 35
36 COMMUNITY REINVESTMENT FUND 5,042,000 (5,042,000) - 5,042,000 (5,042,000) - 0.00% 36
37 TRANSFER TO CAPITAL 5,664,731 - 5,664,731 5,721,378 - 5,721,378 56,647 0.41% 37
38 Tourism Officer 40,000 - 40,000 40,000 40,000 - 0.00% 38
Total 31,120,782 31,120,782 - 30,368,132 16,079,688 14,288,444 4.54% 620,505 4.54%
Roads increase 500,000
Roads increase 750,000
Roads increase 1,500,000
..j:>.
VI
Increase Increase
8.20% 1,120,505
10.03% 1,370,505
15.51% 2,120,505
REPORT TO COUNTY COUNCIL
FROM: Linda B. Veger, Director of Financial Services
DATE: 05 March 2002
SUBJECT: Sale of Bed Licenses
INTRODUCTIONIDISCUSSION:
The County has been notified that the sale of the bed licenses is being finalized and the
funds will be forwarded shortly.
There are a number of onetime projects that would benefit from the application of these
funds:
. County Roads
. County Homes
. Museum
. Archives
Lakeshore Line (County Road 42)
Re-building Elgin Manor
County share of the OSTAR project
Remodelling project
The County has paid the mortgage on the Health Unit in full from existing cash reserves.
In doing so, the County has borrowed from itself and, as such, must continue to include
an amount in the levy until the Health Unit is completely paid for.
It is estimated that it will take approximately fifteen years to payoff the Health Unit and
the Elgin Manor re-build. Looking to the future, Terrace Lodge may require replacement
or a major upgrade. Shortening the payback period would allow the County to start
setting aside funds for the needs of Terrace Lodge or any other large project.
CONCLUSION:
Applying the funds from the sale of the beds to the Elgin Manor project would shorten
the amortization period on any outstanding loans by approximately two years saving the
County close to $1.6M in interest charges. This would allow the County to set aside
funds for other large projects earlier without negatively affecting the levy.
RECOMMENDATION:
THAT the funds received from the sale of the bed licenses, approximately $1M, be
applied to pay down the Elgin Manor re-build project.
Respectfully Submitted
~:g~
Director of Financial Services
ission
Mar~ald
Chief Administrative Officer
46
FEB-12-2002 14:37
HENNESSEY BOWSHER
519 633 9374 P.01/02
:J{ennesseYJ f}3owsfzelj (jibson & Carrie we
Barristers, Solicitors, Notarl9S Public
Murray J. Hennessey, B.A., B.C.L. (counsel)
K. Slewart Bowshor, B.A., LL.B.
Deborah-Anne (Hennessey) Gibson, B.A.. LL.B.
James R. Carrie, B.A., LL.B. (rQtlrod)
Stephen H. Gibson, B.A. LL.B.
John E. Hogan, B.B.A.. LL.B.
Jack Huber, B.A., LL.Il.
February 12, 2002
File No. 150.137
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R5V1
Via Fax to 633-7661
Attention: Mr. Mark McDonald
Chief Administrative Officer
.'<\'
Dear Sir:
Re: County ofElp:in Sale of 53_!-1ursine: .Beds
Further to our discussions I now enclose a copy of the letter received from the solicitors
for Waterdown Long Term Care Centre Inc. confirming their satisfaction and waiver of
all of the conditions in section 5.01 of the Agreement of Purchase.
The closing date for the sale is now set for March 29, 2002 at which time we expect the
balance of the closing funds to be forwarded to our attention payable to the County.
We now await the purchasers' solicitors letter of requisitions in relati.on to the
documentation required to complete the transaction. Upon receipt of same I will be in a
better position to confirm the delivery date of the closing funds.
In the interim we thank you for your consideration of the foregoing.
Yours truly,
Per:
HER, GIBSON & CARRlE LLP
JEH
Enc.
47
99 Edward Street. St. Thomas, Ontario N5P lY8 . Telephone 519-633-3310. Facsimile 519-633_9374
. ...mall: hennbow@on.albn.com
FEB-12-2002 14:37 HENNESSEY BOWSHER
FEB-11-QZ 1.:34 Frcm:H,ok.r .i.n.o Rloe
(U"Z.Ull,
519 633 9374 P.02/02
1-(01 ~.UI/UI JOO''''
The Law Firm nrHaoker Gignac Rice
Midland, Orima & Penetanguishene
.
February 11,2002
FAX TO 519-6] ]-9374
Hennessey, Bowsher, Gibson & CBrrie
99 Edward Street
St. Thomas, Ontario NSP lY8
REVISED
Attention: John E. HOJl,an
Dear Sir:
RE: WlIlerdown Long Term Care Centre Inc.
Purchase from County of Elgin
OUR FILE NO. H5'k058.006SE.
111is will confirm that all of the conditions contained in Article 5.01 of the Agreement of Purchase
and Sale have been satisfied and waived.
The Closing Date is March 2!O>, 200~.
We shall proceed with preparations for closing.
Y OUTS very truly,
C RICE
Frecrnacker, Q.C.
FWH:se
Copy: Waterdown Long Term Care Centre Inc.
C:\W7dl:lJa\L~uer\W~lerdown.hogfln.di": (se)
48
.... '\'l"'"W
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~~ -
Fll!d HlId:ll( J.D., O.C. JC1hn C,jilmne lJ.A.ILL.Il.
(irtg 1l.j..:e fl.A.. L.L.B. red SYlllOI1~ B.Se.. L.1..8. t\1It.lr-c:m
Denne' EWhn n.A" Ll..ll, Frllnk IJiuil~lIi u..a. w...M (T~ltl Pllane:
lYIHlllulllc:tS. B.A., 1.1...9 Cllrl~linl:' 'Mannc:rs B.A.. LL.B.
Pelc:r Hnnc: B.^.. M.A... 1..1...0 EMher "nl1chllk-a~lI 0.1\" L.l..B. Lnw)'er:
SC:~II Pllil'k-,\I' R A.. M.A.. LL.B. Toni NlclI\lthot'B.Se.flnn.. LL.,B A:s:shlanl:
BI\I"" W;llle Q,C, (~l:nlol' CnHllsen
51Q Yongo ttl'elU, Midland,Onuria tAR ~C5
70.1.;<6.2231 Fox: 705.526.D3IJ
Fred H~<k<r
Sue E0310rlil\g.
526.n32 c~l. 222/ rrcd@h&r...
526,~232 ext. 2:ZS f:illl:@hJr,clI
Web: www.h.cr.ca
TOTAL P.02
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
05 March 2002
SUBJECT: Tourism Officer
INTRODUCTION
The County set aside $40,000 in the 2001 budget as its share of the costs to hire
a Tourism Officer as presented by the St. Thomas- Elgin Tourist Association. The
County agreed to support this initiative for a two-year period.
DISCUSSION:
The Tourism Officer has now been selected with a start date in February 2002.
Since the funds were not required in 2001, it may be advisable to set aside the
first $40,000 in a reserve to cover the second year of the County's obligation.
RECO_MMENDATION:
THAT the $40,000 budgeted in 2001 for the St. Thomas-Elgin Tourist Association
Tourism Officer be reserved and utilized for the second year of the County's
contribution to this initiative.
Respectfully Submitted
&~~
Director of Financial Services
Approved fo~ission
MarR~:...M~ld
Chief Administrative Officer
49
REPORT TO COUNCIL
FROM:
DATE:
SUBJECT:
Linda B. Veger, Director of Financial Services
March 4, 2002
Provincial Offences Act - Transfer of Funds
Introduction/Discussion:
As part of local services realignment the Province transferred responsibility for Provincial
Offences to the County in 2001 with a revenue stream to start in 1998. These revenues
have been included in the annual CRF calculation since 1998.
An audit on the Ontario Court of Justice POA Operation in St. Thomas for the year
ended 1998 was prepared by Price Waterhouse Coopers. This audit, in addition to
calculating the amount due to the County for 1998, formed the basis for the calculation
of revenues due for 1999, 2000, and the first two months of 2001. The County received
an additional $84,561 for 1998, a total of $656,919 for 1999, and $680,683 for 2000. The
audit for the first two months of 2001 has now been completed and the amount due is
$77,985.
This amount is sharable with the City of Sl. Thomas. Once payment is received, a
cheque will be forwarded to the City.
Recommendation:
Presented for Council information.
Respectfully submitted.
;Pro"D
:t. McDo
Chief Administrative Officer
~A/
Director of Financial Services
03/05/02
poarevenues
50
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop, Manager of Library Services
Brian Masschaele, Archivist
DATE: 05 March 2002
SUBJECT: Sesquicentennial Event - Court House
INTRODUCTION
The Elgin Historical Society wishes to invite members of County Council to the Eigin
County Court House on Monday, April 151h, 2002 to take part in an event to
commemorate the first County Council meeting on that same date in 1852. This report
outlines proposed plans for this event.
DISCUSSION:
The first County Council meeting took place at noon on April 151h, 1852 at the St.
Thomas Village Hall. The Elgin Historical Society wishes to commemorate this event by
inviting members of County Council to the Court House for a ceremony and a
proclamation to officially open Sesquicentennial celebrations.
Councillors will be joined by the Mayor and Council of the City of St. Thomas. As
members of Council are aware, the City is also celebrating its Sesquicentennial. The
Village of St. Thomas was one of the County's constituent municipalities in 1852 and
received Incorporation at that time. This will therefore be a joint event under the
auspices of the Elgin Historical Society, although the emphasis will be on celebrating the
Sesquicentennial of the County as a whole.
The following events will take place that day:
· Reading of the official Proclamation establishing the County by Elgin's Town Crier;
· Reading of excerpts from the first minutes of County Council electing the first
Warden;
· Launch of the publication Tremaine's Map of/he County of Elgin, 1864:
Commemorative Edition in Celebration of The Sesquicentennial of the County of
Elgin, 1852-2002;
. Greetings from the Mayor of St. Thomas;
· Greetings and an official declaration proclaiming 2002 as Elgin's Sesquicentennial
Year by the Warden.
Refreshments will follow. A photographer will be commissioned to take a photograph of
the Warden and Mayor with their respective Councils in front of the Court House. The
media will also be invited to cover this event.
There are no additional financial implications for the County to support this event. Mr.
Shmuel Fahari, proprietor of the Court House, has generously allowed it to be used that
51
day free of charge. All other costs, expected to be minimal, will be covered out of funds
already approved by Council to support Sesquicentennial events. Contributions are also
expected to come from the City of St. Thomas.
On behalf of the Elgin Historical Society, staff invite all members of County Council to
attend this event, one that will then generate publicity and enthusiasm for the many
events to follow during 2002 in a year of celebration.
CONCLUSION:
The Elgin Historical Society invites members of County Council to an event at the Elgin
County Court House on April 15'h, 2002 to open Sesquicentennial celebrations. This
date was chosen because it marks the date of the very first Council meeting in 1852.
The Mayor and members of St. Thomas City Council will also be present. Events taking
place that day include a declaration by the Warden proclaiming 2002 as Elgin's
Sesquicentennial Year, setting the tone for events to follow throughout the year.
RECOMMENDATION:
That this report be received as information.
Approved for.
ission
rian Masschaele
Archivist
ca~ g~~
Manager of Library Services
Mar
Chief Administrative Officer
52
~_ll
~Ail'
-~J~~
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop, Manager of Library Services
Brian Masschaele, Archivist
DATE: 05 March 2002
SUBJECT: Sesquicentennial Plans
INTRODUCTION
As members of Council are aware, 2002 marks Elgin County's Sesquicentennial of
Incorporation. This report summarizes the many events taking place during 2002 in
celebration of this occasion.
DISCUSSION:
2002 is a year of celebration for the County of Elgin, marking 150 years since
Incorporation in 1852. There are many events taking place during this year to mark this
occasion. Staff and members of the community have approached Council in recent
months to receive input or approval for many of these events. In most cases, however,
they have been brought forward as separate items. Staff feel that it would be beneficial
to provide a summary of all events confirmed to date for members of Council so that
they can plan their schedules accordingly and report back any information to their
respective communities. This summary will also assist staff in promotion within the
community.
The following is a summary of all events confirmed as of the date of this report:
Event
Date
. Proclamation and Celebration of First County Council
Council meeting at Court House
April 15th, 2002
. Launch of 1864 Tremaine Map publication
At Court House
April 15th, 2002
. Launch of County Website
April, 2002
. Senior's Day in Pinafore Park - Sesquicentennial
Display from the Archives
July 10, 2002
. Provincial Town Criers Championship and
Sesquicentennial Gala (at St. Anne's Centre)
August 2-4, 2002
. Archives' Grand Opening
To be determined
(likely July/Aug. 2002)
53
Event
Date
. Elgin's Municipal History, 1852-2002 - Publication
launch (formal title to be determined)
September 2002
. "Celebrating 150 Years of County Council" - Excerpts
from past County Council minutes read by the
Archivist
April until December,
2002 at the
introduction of
Council meetings
Members of Council should also be aware that there are also several events taking
place in the County in 2003 in celebration of the Bicentennial of the Talbot Landing at
Port Talbot in 1803. These events are separate from those of the Sesquicentennial but
they nevertheless relate to the County's history, meaning that both 2002 and 2003 have
a heritage theme of some kind in the County. A Committee has been formed to
commemorate this Bicentennial and members of Council will be receiving additional
information about their plans shortly. The Archivist is acting as a liaison to this
Committee on behalf of the County. Nevertheless, these plans are outside of the
framework of Sesquicentennial celebrations and any requests for support should be
viewed as a separate item.
CONCLUSION:
There are many events taking place in 2002 to celebrate the County's Sesquicentennial
of Incorporation. The report summarizes these events for the information of Council.
RECOMMENDATION:
THAT this report be received as information.
ge:;
rian Masschaele
~
,ck~.
Cathy Bisho rP
Manager of Library Services
MarK~
Chief Administrative Officer
.,
54
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop
Manager of Library Services
DATE:
February 28, 2002
SUBJECT: Springfield Library Lease
INTRODUCTION:
The Elgin County Library staff would like to take this opportunity to express our
appreciation to the Council of Malahide and County Council for their foresight and
support of the new library facility in Springfield. The actions you have taken will pay
benefits for many years to come for the residents of Malahide.
At the August 2001 County Council session the construction of a new library in
Springfield was approved as was an increase in open hours and staff hours for the
library.
PRESENT HOURS:
Mondav Tuesday Wednesday Thursday Friday Saturday
CLOSED 2:00 - 5:00 CLOSED 2:00 - 5:00 CLOSED 2:00 - 5:00
6:30 - 8:30 6:30 - 8:30
TOTAL OPEN HOURS: 13
NEW HOURS:
Monday Tuesday Wednesday Thursday Friday Saturday
2:00 - 5:00 2:00 - 8:30 CLOSED 10:00 - 8:30 CLOSED 2:00 - 5:00
TOTAL OPEN HOURS: 23
55
Page 2
Springfield Lease
DISCUSSION:
The library building is now complete and staff are in the process of unpacking materials
to be arranged on the shelves, computer equipment, phones, an alarm system and a
book drop are being installed.
The official date of opening will be Saturday March 2nd, therefore the lease payments to
Malahide will be pro-rated based on the total square footage of the new library which is
951 square feet X $7.00 a square foot under the terms and conditions of the current
lease for a five year period.
The cost of the lease and the new hours have been included in the proposed library
budget.
The library staff and Malahide Township staff will be jointly hosting a "grand opening" to
the public in May 2002.
CONCLUSION:
Three copies of the Standard Elgin County Library Municipal Lease have been signed by
the Mayor and Clerk of Malahide and need to be signed by the Warden and Chief
Administrative Officer of the County.
RECOMMENDATION:
THAT the Warden and Chief Administrative Officer for the County of Elgin be authorized
to sign three copies of the Standard Elgin County Municipal Lease with the Township of
Malahide for the Springfield Library under the current terms and conditions of the lease.
Respectfully Submitted
~~~
Cathy Bls p
Manager of Library Services
56
REPORT TO COUNTY COUNCIL
FROM: Dianne Palmer, Library Coordinator
Cathy Bishop, Manager, Library Services
DATE: 05 March 2002
SUBJECT: FYI: Report on Delivery Service to Library Branches
INTRODUCTION
For many years the County Library has employed an individual to deliver materials to the
branches and to do minor maintenance at the branches and the Library's main office
location. With the recent retirement of the driver/maintenance person, consideration has
been given to looking at various options for maintaining this delivery service on which
County libraries are so dependent.
DISCUSSION
Because the job description for the van driver includes duties which were no longer
relevant to the position once the library catalogue became automated, the Library has
been looking at options besides the hiring of a full-time replacement for the vacant
position.
When examining various options, we have tried to duplicate as closely as possible the
first-class library service that the residents of Elgin County have come to expect. This
involves the sorting of library materials at each stop so that the branches receive the
materials for their library users as quickly as possible. This means that we must look at a
type of delivery that is more specialized than just dropping boxes off at a location.
Because it is imperative to continue both the delivery to the branches and the minor
maintenance, the following scenarios have been considered:
1. Hire a driver/maintenance person (full or part-time) with revised duties.
In many ways this would work best because we would be able to schedule deliveries
to the libraries at the most convenient time and, if the position were full-time,
someone would be readily available to do minor maintenance and deliver furnishings
to the branch libraries. However, this option is undoubtedly the most costly when the
expense of leasing or purChasing a new vehicle is factored in.
2. Contract out to a delivery service the deliveries to the branches.
We have received quotes from 2 delivery services on the cost of delivering our
materials to the branches.
1. SOLS (Southern Ontario Library Service) presently provides delivery of all inter-
loan materials to all library systems within the southern Ontario region. They also are
willing to contract out their service to library systems for delivery of library materials
57
2
to their branches. Because SOLS delivery staff are familiar with sorting library
materials on site, as that is what they presently do with the inter-library materials, we
would feel confident that they could provide the efficient type of service that would
satisfy our branch staff and the library users. Their service contracts are for a one
year period, from January to December. Therefore, if a decision was made to try this
option we would be able to evaluate the delivery and know before next December
whether we wish to continue with the contract. Their contract also includes a 60 day
escape clause, in case we find that the service does not meet our needs.
Included in the following chart is the cost of the driver/maintenance person for
comparison purposes.
2. Cox Cabs, St. Thomas, was also asked to quote on the cost of providing the same
type of service to our branch libraries.
Number of runs per week Cost per year
SOLS* Twice to each branch $15,713.**
Cox Cabs Twice to each branch $27,500.
Full-time Five branch visits bi-weekly. $34,053 (salary and
Driver/maintenance benefits).
person Van lease & expenses:
$13,000
Part-time Twice to each branch $21,841 (salary and
Driver/maintenance benefits)
Person (24hrs.) Van Lease and expenses:
$13,000
*Southern Ontario Library Service
** Price has not been finalized but this is a "close" estimate.
Because these options only address the delivery of library materials, we also need to
provide for the delivery of furnishings, shelving and other large items to the branch
libraries, as well as look at solutions for minor maintenance in the branches.
For the delivery of any large items to the branch libraries, a commercial mover, such as
Freeman's Cartage, could be hired. We have estimated the annual cost for this service
to be approximately $1,680, considering that we would probably require one two-hour
trip per month @ $70.00 per hour. The hiring of a commercial mover could also result in
a drop in the number of reported incidents and possibly a reduction in WSI B claims for
the County.
One possible solution to minor maintenance in our administration office and the
branches is to use the services of the County/Homes maintenance person for
approximately 10 hours a month to address the maintenance needs. This would involve
such tasks as securing shelving to a wall, fastening end panels to shelving, drilling holes
in desks for wires and other duties.
The following chart shows the cost of various options for replacing the duties of the
present driver/maintenance position:
58
3
Cost of delivery Use of cartage Total Cost
Options companv
Option #1 SOLS $15, 713 $1680 $17,393.
Option #2 Cox Cabs $27,500 $1680 $29,180.
Option #3 Driver position $47,053 $47,053.
(full-time)
Option #4 Driver position $34,841 $34,841
(part-time)
In order to provide some information on the type of delivery service that is in place in
other county libraries, the following chart has been inserted for comparison purposes.
Methods used by Other County Library Systems
Librarv Svstem Number of runs per week Method of deliverv Satisfaction with service
Oxford County Twice to each branch Van leased from County. Very satisfied.
Driver part-time library
employee - 25-30 hrs.
I per week.
Middlesex County Mails all materials. Not satisfied. Materials
Contracts with private do not arrive in a timely
individual for exchanges. fashion.
Exploring other options.
Stormont, Dundas 4 times to large branches Driver Full-time library Very satisfied.
& Glengarry 3 times to mid-sized employee. Van owned by
County branches library .
Twice to small branches
Although hiring a driver/maintenance person to fill the vacant position (Option #3, and in
a more limited way Option #4) would provide us with a driver whose schedule we would
have control over plus readily available maintenance assistance for the branches, this is
the most costly of the altematives.
Option #1 (SOLS delivery) is the most cost effective way to deliver the materials to our
branch libraries, and, since they already provide our inter-library loan delivery, they
understand what is required in the sorting of library materials and therefore, we feel
would provide excellent service to the Elgin County residents. This option was presented
to CUPE for their consideration.
CONCLUSION
Because the Collective Agreement contains a clause against "contracting out of any
work normally done by members of the bargaining unit", the union has not agreed to
allow SOLS to provide our inter-branch delivery service. Therefore, in the interim, until
management and CUPE reach an agreement, the Library has had to "make do" with our
present staff assuming the branch deliveries, while they continue to perform their own
tasks. We anticipate that this method of service will not cause any undo hardships to
ratepayers.
59
4
We will continue to monitor the deliveries and keep Council posted as to what is
transpiring with the delivery service to our branch libraries.
Respectfully S~1f1?
D~
Dianne Palmer
Library Coordinator
Approved for Submission
iinO --
Chief Administrative Officer
(~
Cathy . shop
Manager, Library Services
60
REPORT TO COUNTY COUNCIL
FROM:
Karen Dunn, Emergency Measures Coordinator
February 27th, 2002
DATE:
SUBJECT: Defibrillators for Ambulance Fleet
INTRODUCTION
Studies have proven that early defibrillation increases the success rate of saving a heart-
attack victim's life. A defibrillator administers an electric shock to a heart attack victim's
heart in an attempt to halt fibrillation and 'start the heart'.
Our current fleet houses eight defibrillators - 5 at the S1. Thomas Elgin General Hospital
Ambulance Service, and 3 at the Rodney Ambulance Service.
These defibrillators are no longer manufactured, and replacement part availability is
limited. Some of the units have exceeded or are nearing the suggested Ministry and
manufacturer's recapitalizationlreplacement schedules.
DISCUSSION:
Under the current Ministry standards, and manufacturer's recapitalization, defibrillators
should be replaced after 8 years. Some of our units have exceeded, or are nearing this
standard.
STEGH Service:
1 Heartstart 2000 - issued in 1989
4 Heartstart 3000s - issued in 1995 (2),1996, and 1997.
Rodney Service:
1 Heartstart 2000 - issued in 1989
2 Heartstart 3000s - issued in 1995, and 1996.
Members of the Elgin Land Ambulance Technical Advisory Committee have participated in
Sase Hospital studies with respect to different types of defibrillators on the market today.
Our paramedics have also done field tests on two of these defibrillators.
From these studies and a brief market survey a defibrillator which meets Elgin/S1. Thomas
needs costs approximately $15,000.
61
Our operators are requesting that we replace 7 of the 8 defibrillators prior to the end of
2003. Their proposal includes housing five of the new units at the STEGH Ambulance
Service, and two at the Rodney Ambulance Service.
The operators strongly recommend that we outfit each service with identical units. As
each type of unit requires specific paramedic certification, this will reduce the amount of
training required. It will also reduce potential confusion and increase the comfort level of
the paramedics using identical units on a daily basis.
Replacement could be achieved by replacing five of the requested seven units this year
and two next year. In keeping with the operators' request to oUtfit each service with
identical units, the first five units would go to the St. Thomas Service. The additional two
units should be purchased, for the Rodney Ambulance Service, prior to the close of 2003.
CONCLUSION:
The defibrillators are ageing and should be replaced. An RFP could be issued for 5 - 7
defibrillators to test the market for the comparative costs of purchasing the needed 5 units
versus efficiencies that may be obtained by purchasing all 7 at once.
RECOMMENDATION:
THAT County Council authorize staff to issue a Request for Proposal for five and seven
defibrillators; and,
THAT, once all bids are received, staff report the results of the RFP process and seek
Councils' direction with respect to the purchase of the units.
Respectfully Submitted
Approved for Submission
Kar~'
Emergency Measures Coordinator
~ ~
Chief Administrative Officer
62
REPORT TO COUNTY COUNCIL
FROM: Karen Dunn, Emergency Measures Co-ordinator
DATE: 05 March 2002
SUBJECT: Ambulance Sale
INTRODUCTION
At the September 11, 2001 County Council Meeting, Council approved the purchase of a
new ambulance, and the sale of the 92 reserve vehicle that is being stored at the Rodney
Ambulance Station.
DISCUSSION:
The new vehicle is slated to arrive prior to March 31,2002. Prior to its arrival we need to
sell the existing reserve vehicle to make room for the new reserve vehicle that will follow
our vehicle rotation plan and need to be stored at this location.
On February 9, 2002 we advertised the sale of the ambulance in the London Free Press,
St. Thomas Times Journal and through the Ontario Land Ambulance Managers
Association. On February 28, 2002 the process for the submission of sealed bids closed.
We received two bids:
Downham Nurseries (1993) Inc.
Mr. Wayne Dunn
$1,800
$2,020
CONCLUSION:
The 1992 reserve vehicle be sold to the highest bidder for $2,020.
RECOMMENDATION:
THAT the 1992 reserve ambulance be sold to Mr. Wayne Dunn for $2,020; and
THAT ownership of the vehicle be transferred once a certified cheque or money order has
been received; and
THAT should Mr. Dunn decide not to purchase the vehicle, staff be authorized to accept
the Downham Nurseries (1993) Inc. bid.
Respectfully Submitted
mission
~
Karen Dunn
Emergency Measures Co-ord.
MarKlVlcuonald
Chief Administrative Officer
63
REPORT TO COUNTY COUNCIL
FROM:
DATE:
Irene Rimnyak, Assistant Director of Homes and Seniors Services
12 March 2002.
SUBJECT: Medical Director for Elgin Manor
INTRODUCTION
Dr. John Hofhuis resigned as Medical Director for Elgin Manor effective February 28, 2002.
His impending resignation was brought to Council's attention through a Homes' Report at
the February 12, 2002 County Council session.
DISCUSSION:
Following the February 12, 2002 County Council meeting communication took place with
Dr. D. Vaughan, and Dr. K. Morrison regarding medical services for Elgin Manor. The
following resulted:
~ Dr. D. Vaughan accepted the position of Medical Director for Elgin Manor commencing
on March 1, 2002. He will receive the monthly fee for the Medical Director position as
outlined in the Ministry of Health/Long Term Care Facilities Program Manual.
~ Dr. D. Vaughan approached Dr. K. Morrison to take on the attending physician role at
Elgin Manor, and he has accepted.
~ Dr. K. Morrison toured Elgin Manor on February 27,2002.
CONCLUSION:
Elgin Manor is fortunate to have both physicians supporting the medical needs of our
residents.
RECOMMENDATION:
THAT this report be received and filed.
Respectfully Submitted
~~, 0." :;:Q,~~
Irene Ri~nyak, Assistant Director- ~'-
Homes and Seniors Services.
ission
Mark ~,
Chief Administrative Officer.
Helen Notte,
Director of Homes and Seniors Services.
64
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop, Manager of Library Services
Brian Masschaele, Archivist
DATE: 06 March 2002
SUBJECT: Signing authority for Archives' grant
INTRODUCTION
As members of Council .are aware, the County received a grant in the amount of
$127,708 from Canadian Heritage to support renovations for the Elgin County Archives.
This report authorizes the Warden and Chief Administrative Officer to sign the
Contribution Agreement with Canadian Heritage for receipt of this grant.
DISCUSSION:
The County is in receipt of a Contribution Agreement with the Department of Canadian
Heritage outlining terms and conditions for the receipt of a grant in the amount of
$127,708 to support renovations for the Elgin County Archives. The Archivist has
reviewed this agreement in detail and sees no impediments in its implementation. It is
therefore recommended that the agreement be signed by the Warden and Chief
Administrative Officer.
CONCLUSION:
A Contribution Agreement has been issued by the Department of Canadian Heritage for
receipt of a grant to support renovations to the Archives. Staff recommend that the
Warden and Chief Administrative Officer be authorized to sign this agreement on behalf
of the County.
RECOMMENDATION:
THAT the Warden and Chief Administrative Officer be authorized to sign the
Contribution Agreement issued by the Department of Canadian Heritage for receipt of a
grant in the amount of $127,708 to support renovations for the Elgin County Archives.
lart Masschaele
Archivist
\~~~~
Cathy Bi p
Manager of Library Services
sion
Mark Me
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
DATE:
SUBJECT:
CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES
BRIAN MASSCHAELE, ARCHIVIST
FEBRUARY 22, 2002
CONTRACTS FOR THE ARCHIVES RENOVATION AND
SHELVING
FROM:
INTRODUCTION
This report deals with two issues for the County Archives at the County
Administration Building. This first issue deals with the renovation contractor and
the second issue deals with the contract for the moveable shelving.
DISCUSSION:
The renovation at the Administration Building will create a space for the County
Archives. This area will accommodate the historical records of the county
government, its local municipalities as well as private sources. The archive area
will incorporate all traditional archival functions of acquisition, storage,
preservation and access.
A space of approximately 2200 square feet spread will be spread out over three
adjacent rooms in the basement of the building. There will be 1900 cubic foot
boxes of moveable and fixed storage space. One of the goals was to maximise
the storage space. These rooms will incorporate climate control for temperature
and relative humidity to assist in the preservation of the collection.
The capital budget for the archives renovation is estimated at $400,000 of which
there is a grant of approximately $125,000 forthcoming from the federal
government. Therefore the County of Elgin's share will be $275,000.
CONCLUSION:
These two contracts will enable the County of Elgin to complete the construction
of the archives to preserve our historical records.
...2
Page 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES
BRIAN MASSCHAELE, ARCHIVIST
DATE: FEBRUARY 22,2002
SUBJECT: CONTRACTS FOR THE ARCHIVES RENOVATION AND
SHELVING
RECOMMENDATION:
That Norlon Builders London Limited be awarded the contract for the renovation
at the County Administration Building for the Archives at the tendered price of
$277,455.00 (includes GST); and also,
That Hurok Manufacturing Limited be awarded the contract for the movable
shelving at the County Administration Building for the Archives at the tendered
price of $90,330.94 (includes GST); and also,
That the Warden and Chief Administrative Officer be authorized and directed to
sign the contracts with Norlon Builders London Limited and Hurok Manufacturing
Limited; and also,
That these contracts be included in the 2002 Capital Budget.
Respectfully Submitted
@W~
~"~
Archivist
Clayton Watters
Manager of Engineering Services
Approved for Submission
Mar
Chief Administrative Officer
Elgin County Archives Renovation
450 Sunset Drive
Central Elgin, Ontario
February 22, 2002
Company Tender Amount
Norlon Builders London Limited $277,455.00
SDI Builders Limited $280,340.00
Mycon Construction (668950 Ontario Incorporated) $280,554.00
Aveiro Constructors Limited $293,281.65
C.H. Industries Limited $311,743.43
Allied Construction Corporation $319,555.50
Reid & DeLeye Contractors Limited $322,222.00
Elgin County Archives Moveable Shelving
450 Sunset Drive
Central Elgin, Ontario
March 8, 2002
Company Tender Amount
Hurok Manufacturing Limited $90,330.94
Thames Office Systems Limited $91,882.85
CORRESPONDENCE - March 12. 2002
Items for Consideration
1. J.R. McLachlan, Clerk-Administrator, Municipality of Huron East, with a resolution
concerning the inclusion of road salts to the list of CEPA toxic substances.
(ATTACHED)
2. Maurice Beaudry, World Youth Day Celebration, requesting office space in the
County Administration Building (ATTACHED)
3. Peggy Gillespie, RN and Linda Corriveau, RPN, Serenity House, requesting a letter
of support from County Council for their Needs Assessment Survey for a community
Hospice facility. (ATTACHED)
4. Honourable Lincoln M. Alexander, The Honourable Cam Jackson, Minister of
Citizenship, inviting Council to nominate two young Ontarians who have
demonstrated leadership in eliminating racial discrimination. (ATTACHED)
5. W.R. (Bill) Allen, Secretary General to The Order of Ontario, Deputy Minister of
Citizenship, seeking nominations for the 2002 Order of Ontario. (ATTACHED)
6. Barbara L. Sampson, Clerk, Town of Minto, with a resolution concerning the need for
Federal and Provincial Governments to provide the powers and funding to effectively
handle the problem of vandalism and violent behaviour of troubled youths. (ATTACHED)
7. Jayne Carman, Clerk, County of Brant, with a resolution concerning the Ministry of
the Environment's proposed regulations for penalties to be imposed on municipalities
for infractions of the legislation and regulations that pose no risk to the health and
safety of the community. (ATTACHED)
8. Joan L. Thomson, City Clerk, City of Stratford, with a resolution concerning legislation
to require producers of packaged goods to reduce the amount of disposable
packaging at source and retailers to take back packaging materials. (ATTACHED)
9. Michael Plant, P. Eng., Area Operations Engineer, London Operations, Southwestern
Region, Ministry of Transportation, re: OGRAlROMA Meeting. (ATTACHED)
10. Ken Whiteford, CAO/Clerk, County of Oxford, concerning CASO Railway
Discontinuance and Abandonment. (ATTACHED)
11. Greg Grondin, Chair, St. Thomas Public Library Board, concerning County
funding for the St. Thomas Public Library, (ATTACHED)
!c6~
B2/BB/B2 23:14:19 EST; ASSOCIATION OF?-)
1 519 ~33 7661 CLERK-Elgin Co
Page BB3
FEB-08-02 FRI 04:27 PM
F"r!"(113"'2~JI~2 15: el0
Jllllll!lJ:Y /.5"'.2002.
260
5EI'II'ORTH TOWH HRLL
FAX NO, 416 971 6191
519 527 2561
p, 02
/-,,"'''
MUNICIPALITY OF HURON EAST
P,O. Box 610. 72 Main SITee! South. Searorth. Ontario NOK 1WO
Tal; 519-527..0100 Fax: 519-527-2561
Jack McLachlan. Clerk-Administrator jrmclachlan@hlJrrmeast.com
e",d Knighr. Finance Manager
TO: All Ontario MtJl'\icipallties
The Counoil of tht: Corporation of the Municipality of Huron East, at their meeting held on Janua:ry 22ad. 2002
adopted the followinp; ReSCllution.
MOTION
TO TlJE CANADIAN MINISTRR. OF THE ENVIRONMENT
It was duty mr)1led and seconded:
Wlterellll:
Wher(\a:l:
WhCl"Cas:
Whereas:
Whct"dfJS:
Whet'er,s:
Most regiolls of Canada experience severe winter conditions, which can include high
concentrarions of ice and snoW; and
Snow and ice are proven to seriously hinder mass and individual transportation networks; and
Road salts have trailltioually and are routinely used to combat iey conditions hence assisting to
. open public roadways !hereby reducing llaffic accidents and related human fatlllities and injury;
and
The applicatio'il of road salm on public I"ad', has been proven to reduce traffic accidents by
up tc175%; and
I1y adrling road salts to the list of CEPA toxic substances, the Government of Canada is
exposing looal municIpal bodies to ulllluc legal liability both for utilizing a toxic subsbillce
Oil public property or for opting not to nl:lk,! use of road saltS hence increasing the potential
for hUrrllll'l tmffic fatalilks Oll poorly ma.intaincd and icy winter highways; and
A n:uul:tion in the residue from road salts entering into the environment can be achieved by
improving storage and (\olivery techniq\les rather than by classifying road salts as "toxic" under
tho CEP A legislation;
Therof,,!e, hI:' il resolved that the Government of Canaclll 'should not add road salts to the list of CEPA toxie
SUbSl'All(;tlS but rather, should seek to engage stalwhold';rs in cooperative dialogue aimed at achieving the stated
lmvlronmcntlll goals while at the same time preserving public safety on winter roadways and that the motion
p~'Jt'l.ining to th,~ Govcrmn~;lu of Conada not to a,ld rO:l11 salt.~ to rhe list of CEPA toxic substance be ciIcu.lated
to cll n1'1.llIicll'alilies of Ont.ll.lio. Cau"ied.
Please prOflent this resolution at your next (:ouncil meeting {or consideration and endorsement by your members
i'lfc(,uJ:'ldl.
J. R. McLachlan,
Clerk-Administrator,
~."'...__.__..__......__....... ...._.... ......._..._---~
'jll!.il'>l,'~n~\ L: 1"",'I(lH~ ","\..'1 ~";"~~I' u_ ~ p.i:,\..t'", < ~l i~I<""~Jl"'''u~''rw>o""""Il.~, mi!4\1.. II""
:~:I.~~~:i!~;~\:I~l:;n!j:"~t~~lr~~~; ';f/~:.~~~':~::~ :~:I.':'~~l=~::~~:~:~::~.~~\.IlJ
"." ..' ,- ".' ,,,,, .", ''''. . ~"""'" ."",,, .. ,.... .
66
TOTAL P.02
Maurice H. Beaudry
Real Estate Broker
19 February 2002
County of Elgin
450 Sunset Dr.
St. Thomas, ON N5H 5V1
Attention:
Mr. Mark MacDonald
Chief Administrator
Re: World Youth Dav
Dear Mr. MacDonald:
The administration office for World Youth Day has been set up in London.
However, because of all the activity taking place in Central Elgin at the Psychiatric
Hospital ground, a satellite office of about 200 square feet is required in the St. Thomas
area.
I have been asked by Mark Sargent to locate the office space. I believe the most
logical place would be in the County Building to be as close to the activities as possible.
Mr. Clayton Waters showed me room 236 which is presently being used for storage but
can be made available.
Would the County consider making this office space available for the months of
March to the end of July at no cost or at least at a very nominal fee.
This rally will bring between 50,000 to 75,000 youths to the community which
may be considered as a tourist attraction. There will be many workers in the area
making the preparations for the July 22nd rally.
Respectfully your,
~~
Maurice Beaudry
Vc.c. Rev. Mark L. Sargent
67
501 - 201 Talbot Street, St. Thomas, Ontario N5P 1C3 Phone (519) 633-5865 Fax (519) 633-8896
FEB 18 2002
Serenity House . COmHY. .. E:U3~!'J
29 Park Ave ,~ln',...\}j\iljiQl"Ujntlc~ {cr;j~Vil'''''"."
. ~'..'_ . ,_l,~'~' ~\' t., t,. ,.~'r,.. ...,.~.,,;. 'i.",~I;Jr:v
St. Thomas, Ontario
N5R 4V7
February 12, 2002
John Wilson, Warden
Elgin County
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Mr. Warden:
We have writtenthisIetterto request your support and invite you, to share in a unique and
exciting opportunity, a Hospice in Elgin County.
Let us, first introduce ourselves.Peggy.Gillespie is a Registered Nurse, who is presently
employed by Care Partners as a visiting nurse within our community and at the St. Thomas Elgin
General Hospital in a casual part time position. Linda Corri"eau is a Registered Practical Nurse
who is also employed .atthe St. Thomas Elgin General H()spital. We both have a background in
medical, surgical andpalliativenursing and are members of the Hospice Association of Ontario,
The Canadian PaHia.tive Care Association and the Elgin County Palliative Care Committee.
Our goal is to providealJ,Omelike setting for those individuals who are living with or dying from
a terminal illness, who don't want to die in hospital, and wish to remain at home, but family is
unable to care for them
The purpose of this letter is to provide you with some background information. After reviewing
the following information, we anticipate that you will agree that a Hospice facility would benefit
the people of St. Thomas and Elgin County and would appreciate a letter of support.
We feel that our next step is to develop a Needs Assessment Survey, whereby we can determine
the actual needs of our community. Your letter of support would bean important starting point
for our overall assessment.
The obiectivesof the Needs Assessment Survev are:
· To determine the needs among the terminally ill and their families, which could be me!
through the development of hospice services
To determine whether related service providers and consumers believe a hospice service
could meet these needs and would they support the development of such services
68
To detenn.inewhatthe approximate demand for hospice services might be
ThaI\kyou, for taking the time to review our request. We feel strongly that this venture will be
successful,and are very committed to establishing a Hospice Facility within StThomas and
Elgin County. If you have any questions or would like us to make a presentation, please feel free
to contact either of us at the following:
Peggy Gillespie
29 ParkAve
St.Thomas, Ontario
N5R4Y7
Linda Corriveau
10 Third Ave
St. Thomas, Ontario
N5R 4J7
Phone: . (519)633-5176
Fax: (519)633-6749
Phone: (519) 633-8381
Once again, thank you. We will look forward to hearing from you.
Sincerely,
~~p(J-'
~A~~
Linda Corriveau
Registered Practical Nurse
Peggy Gillespie
Registered Nurse
69
What is a Hospice?
A hospice is a way of caring for the needs of a dying person. It is a concept of care carried out by a
multidisciplinary group of professionals and volunteers.
The hospice/palliative care movement is faidy new to North America. There are about 2()OO programs in
the United Stlltes including freestanding buildings and volunteer-based programs. The concept is fairly
new. to Canada and the demand is increasing,
Afr()ljuently asked question is "What is the difference between palliative care and hospice care?" There
is no difference, although hospice is usually referred to the care outside of a hospital.
What is Palliative Care
It is aservice.offered to patients and their families, when it is recognized that the illness is no longer
curable. It makes>a difficult life paSsage both manageable .and meaningful for people facing death as well
as their loved ones.
The focus is onthe Quality of Life. It neither hastens norpostpones death, but concentrates on the
alleviation of distressing symptoms.. It is about quality of life for the last stages of/ife. It is a support
system to help relatives and friends cope during illness and bereavement.
The emphasis of Palliative Care is on the control of pain and symptoms and meeting the physical,
emotional, spiritual, social and cultural needs.
It is a multidiSCiplinary approach, encompassing the person, family, caregivers and community and
extends to include grief and bereavement care.
It is about life. Life is livingnntilthe last breath. To live is to experience the whole range ofhmnan
emotions,jntimacy, insights,actions,.impulses and decisions. It is to lldd!essthese experiencesin our
own chosen ""ay. This is how hospice palliative care believes life should be lived in the last stages.
Our Goal
Our goal islo proyideahome like setting for those individuals who are living with or dying from a
te.mllnal illness, who don't want to die in hospital, .and wish to remain at home, but family is unable to
Cllre for them.
As. the two of us cannot do this alone, we. ar.e beginning to eStablish partuerships with community
services already in place. For example:
CCAC to provide nursing and home support workers
· Pain and Symptom Management through LRCC
Respiratory Care through St. Thomas Respiratory
70
· Volunteer Visiting through VON
Some of the services we hope to offer are:
Respite care-to provide caregiver relief beliefs
· Music aud Art Therapy
· Emotional support
· Bereavemeut SUppOlt
. Hospice Drivers to provide transportation to and from appointments
· Lending library with books, video tapes and audio tapes
Factsabouf Hospice Palliative Care in Canada
· 96% of Canadians agree that it is important for terminally ill patients to be able to spend their final
days in comfort and in familiar surroundings
by the year 2010, the number ofCmadians with newly diagnosed cancer will grow by 70%
.
Nearly one in.teriCanadians are caring for someone with a long-term illness. This will only increase
.
Currently 80% of Canadians want to die at home but 70% die in hospital due to lack of home care
service availability.
o
Canadians fear dying in pain and isolation. Hospice palliative care is the solution that focuseson
relieving pain and symptoms while offering emotional, social, spiritual support and comfort to the
patient and family
Hospice palliative care is about choice. Exercising choice preServes dignity and prevents isolation
from the daily business ofliving
· 96% of Canadians agree that health care for thetenninally ill should include social andemotional
support, as well as medical care
· In the next te~years, the number of Canadians aged 65 and over will increase by 20%. The need for
hospice palliatiye care will grow at.thesame.l'ate.
Over 70% of Canadians strongly believethllt providing non-medical ClU'e for a tenninally ill loved
oneis too muchformost falniliesto handlti with ontoutside SUPPOlt
Seven people die from cancer every hour of every day. This number is increasing.
71
Lincoln M.
Alexander
AWARD
The Honourable Lincoln M.
Alexander, CC, O.Ont., CO, QC,
was born in 1922 to West Indian
immigrants. He served with the
Royal Canadian Air Force during
the Second World War. Educated
at McMaster University and
Osgoode Hall, in 1965 he was
appointed a Queen's Counsel and
was a partner in a Hamiiton law
firm from 1963-79. Elected as a
Member of Parliament in 1968, he
served in the House of Commons
until 1985. He was aiso Federal
Minister of Labour in 1979. In
1985 he was appointed Lieutenant
Governor of Ontario. Mr.
Alexander was the first member of
a minority group to serve as a
Lieutenant Governor in Canada, a
post he held until 1991. Youth and
education were hallmarks of his
mandate. To commemorate his
term as Lieutenant Governor, the
province of Ontario established
The Lincoln M. Aiexander Awards
in 1993.
@ Ontario
Purpose of the Award
Since 1993, The Lincoln M. Alexander
Award has recognized young pea pie who
have demonstrated exemplary leadership In
eliminating racial discrimination. Two
awards are offered each year: a student
award and a community award. Two young
people receive an award of $2,500 each and
a framed scroll.
Past recipients of the student award include:
a high school student who led anti-
racism youth training groups
through the local board of education; an 18
year-old who was one of ten students.
selected from across Canada to participate
in the production of Nobody's Born a Racist,
a national youth guide and video;
and, a 16 year-old who was an Innovator in
race relations training and wrote an award-
winning essay on the Holocaust.
Previous recipients of the community award are between the ages of 16 and 25 and include: a
young educator who worked actively for ten years to increase public awareness about
racial discrimination and to teach children, teens and adults how to change behaviour
patterns; a 22 year-old who launched a clothing line with messages about 'unlearning' racial
discrimination; and, a teenager who made significant contributions to his community's race
relations advisory committee.
Who is eligible?
STUDENT AWARD
Any secondary school student attending
an accredited provincial secondary school
and pianning to enter a post-secondary
institution as a full-time student who is
nominated by herlhis schooi is eiiglble
for the award.
COMMUNITY AWARD
Any resident of Ontario, between the ages
of 16 and 25, nominated by a community
organization or agency that works
extensively in the area of race relations is
eiigible for the award.
When are the
awards presented?
The awards are presented at a speciai
ceremony held in Queen's Park in the
spring. The two award recipients and their
nominators will be notified by teiephone
in advance of the awards ceremony.
When is the deadline?
Compieted nomination packages
must be received no iater than
April 311, 2002.
Need more information?
How are the awards
recipients selected?
A nominee must have made a significant
contribution towards eliminating raciai
prejudice or discrimination. The
contribution should be sustained and
innovative, demonstrating leadership and
the promise of long-term improvement,
greater public awareness or viable
change.
A panel of judges, with representatives
from the Ministry of Education, the
Ministry of Citizenship and community
organizations will consider the
nominations and seiect the award
recipients.
Please do not inciude academic records
as scholastic performance is not taken
into consideration. Also, volunteer
activities in other areas are not taken into
consideration. For information about
Ontario's voiunteer recognition programs,
piease call Ontario Honours and Awards
at (416) 314-7526.
Additional information and nomination forms may be obtained by contacting
Ontario Honours and Awards at the address iisted on this page.
We can also be reached at:
Telephone: (416) 314-7526
Fax: (416) 314-7743
Or visit our Web site at WWW.g01f.oil.ca/mczcr
1, A compieted nomination form.
2. Detaiied description of the nominee
and his/her achievements.
3. Letters of reference from at ieast two
persons who can attest to the value
and impact of the achievements of the
nominee.
4. Additional material:
inciude any other material in support
of this nomination (i.e. additional
ietters of reference, publications,
media stories, artwork, essays, etc.).
Please iimit this material for review by
the Advisory Council to items that wiii
provide new information and insight
Into who the nominee is and the nature
of their contributions towards
eliminating racial prejudice or
discrimination.
Note:
Please list all materiai enciosed to
support this nomination. Please submit
materials in 8.5" x 11" format. Please do
not send originals of important or officiai
documents as they will not be returned.
Please send completed forms
and support material to:
The Lincoln M. Alexander Awards
Ministry of Citizenship
Ontario Honours and Awards
400 University Avenue, 2nd Fioor
Toronto, Ontario M7A 2R9
The lincoln M.Alexander AWARD
For Leadership in Eliminating Racism
NOMINATION fORM
(Please type or print clearly and complete In full)
NOMINEE THE CANDIDATE I AM NOMINATING IS:
OMs. 0 Miss 0 Mrs. 0 Mr.
First Name
Address
CitylTown
Home Telephone
Last Name
Age
Province
Fax
Apt. No.
Postal Code
E-mail
NOMINATOR I am nominating this candidate for a STUDENT AWARD (to be completed by schoo/):
(Nominees must be a secondary school student attending an accredited provincial secondary school and planning to enter a post-secondary
institution as a full-time student.)
oMs. 0 Miss 0 Mrs. 0 Mr.
First Name Last Name
Title School
Address Apt. No.
CitylTown Province Postal Code
Telephone Fax E-mail
School Board
Signature of Nominator Date
NOMINATOR I am nominating this candidate for a COMMUNITY AWARD (to be completed by community group):
(Nominees must be a resident of Ontario, between the ages of 16 and 25 and nominated by a community organization or agency that works extensively in
the area of race relations.)
Organization
Contact for tbe organizaion: 0 Ms. 0 Miss 0 Mrs. 0 Mr.
. First Name
Title
Address
CitylTown
Telephone
Signature of Nominator
Last Name
Province
Fax
Apt. No.
Postal Code
E-mail
Date
Have you submitted the following?
Completed nomination form
o Letter of nomination with appropriate signature
o Letters of reference (at least 2)
o Documentation and materials outlining the achievement
of the nominee (optional)
Personal information on this form is collected under the
authority of the Ministry of Citizenship and Culture Act,
R.S.O. 1990. eM. is, 5.4 and will be used to determine
eligibility and notify recipients of the Lincoln M. Alexander
Award. For further information, please contact the Manager,
Ontario Honours and Awards, 400 University Avenue,
2nd Fioor, Toronto ON M7A 2R9, (416) 314-7523.
DEADLINE: April 30, 2002
tHE ORDER OF ONTARIO
L'ORDRE DE VONTARIO
February 2002
FEH 28 ~nM
Dear Friends,
The Order of Ontario was established in 1986 as a means of honouring those people who
have rendered service of the greatest distinction and of singular excellence in any field of
endeavour benefiting society here and elsewhere.
The award pays tribute to exceptional people who exemplifY the highest quailities of
achievement and excellence in their chosen professions or in community service on an
international, national or provincial level. Thus far, three hundred and twenty one
distinguished Ontarians have become members of The Order. Weare now actively seeking
nominations for the year 2002.
I invite your organization to submit a nomination for membership in The Order of Ontario,
our province's most prestigious honour. I have enclosed a nomination form to be returned by
the closing date of May I, 2002.
Sincerely,
dJrJi-
W.R. (Bill) Allen
Secretary General to The Order of Ontario
Deputy Minister
Ministry of Citizenship
76
ONTARIO HONOURS AND AWARDS . DISTINCITONS ET PRIX DE L'ONTARIO
400 University Avenue, 2nd Floor, Toronto, Ontario M7A 2R9 . Telephone: (416) 314-7526 . Fax: (416) 314-6050
400. avenue University, 2e etage, Toronto (Ontario) M7A 2R9 . Telephone: (416) 314-7526 . Telecopieur : (416) 314-6050
B2/25/B2 23:B9:1B EST; ASSOCIATiOn OF?->
FEB-25-02 MON 05:18 PM 260
1 519 633 7661 CLERK-Elgin Co
Page IlIlZ
~2-2B-e2 lH:45 TOWN OF MINTO
FAX NO, 416 871 6181
ID=519SSB21H15
p, 01101
P.IlS
Corporation of the Town of Minto
5941 Highway #89, R.R. #1
Hall.i.stoD, Ontario
NOG lZO
519-33R-2511 Fax 5'19-338-2005
e-mail lUinto@town.minto.on.ca
)
Febl UMY 22. 2000..
r<l: All Municipal\liOS in OnlArio
The Connc,it of the 'rQwn of Minto al their reg\ll..r Council meeting Oil Febroary 20~, 2002 unanimously
arlopled tll:\~ Resolution:
WnElREAS tMre is an ,,~er-growillg plobl.n' with wmdalism and violent beh.vior being shown in our schools
and 'Public facilities by some mil1or'~J .albeit a spec.if1~~ group of trouble making minol's;
ANY> WHERflAS the cost to cUlb vandalism al\d (" physically lepalr and maintain our schools and public
fncilltl"" ..c coming frOnl \he public purse:
AND WH EREAS the youth of our soeiecy hav~ been eivcn many lights ofprolection undll-r the YorlOg Offenders
Act .n,l I.he Child and f~rnily SCrVices Act, permttl'ii1!! a minority of our youth to use this legislation to t!lcir
advenTllge ~nd lMreby create p((,blems within our comlllunities;
A.ND WHEREAS lhe Court and Society as H whole have n respcllsibilicy to protecl the local coll1tllunity. schools
"~d publ'ie racilities from lhls troubJ~ making minol;ty within OUI communities;
ANf) W\.mREAS scl1ools, loca\ eomnlnllilies nnd law enforcement ag~nci.s must have !he aU1hority \0
segregate these trouble making minors;
AND WHlHUlAS sohoo).s, loc.l eommunir.ins o;n& law enforeemen' agencies srrongly feel ,hal if they Were
provided with lhe necessaty tools, funds and ab\1ities 10 monitor, eonrrol rotd de.l with these individuals in a
t1mely. coS!o effective and capable manner, then they would do their ur.most 10 ~nsule th., thesr, activities are
hilled anll the l"uillY [l"rties deali with.
NOW 'rHliREI'OltE me conneil of The Corpo,ar,,,n of the Town of Minto hereby pelltions Lhe FedeTal and
l','ovincial levels of Govetnmont 10 en,a," andlor l'"instat. (he neeessal)' legal framework by provtdi~ !he
necessaty powers alld funding. tC permi, schoels, local communlties and law enforcement agencies to
effectively handle till' ever growing vandalism and violent behaviour problems with the minority or our trouble
m,ldng YOUth.,
AND PLlR'rHER Ill.tlllis resoludon be forwllrded to Ille federal, Provinoial and an local upper and lower tier
I,OV~rllm(ml~, our 10c.1 MP and Ml'l' seeking tll.,;, <upport and input into (his onero~s issue.
Plensl' pI'elent tllls !{oso!ution to your memb..rs of council for their considermlon and endorsement.
Sincerely, J
&Mb:M?Vo( ~~//
llarh.ra L. Sampson,
Cler\(,
TOWIl of Minro
~'q~-;~I';i;;~~~t;-:;.I~;.iI;~~fOOl!'.Ih~-Orf;IDlll~~OIP"IA1IOU..o,IjddMlMI!
1<""""'.'~7 '"tlllffil.l~~ vl...~ nr ~llllllOIlll.rlllt"'t<""W\~,,~ oj lrTuQjclglllltl<;:;(,rOnIUlO 1AMOI,lu
"~!.Y!~m~~"k,.~(r~!!'~~~,l'J:.'f~f~...,....
80
62/28/62 23:65:45 EST; ASSOCIATIOn OF?->
1 519 633 7661 CLERK-Elgin Co
Page 662
FEB-28-02 THU 05:21 PM 260
FAX NO, 416 871 6181
p, 01
R.e,F. !!day, Milyot
fl,ck rlohla, ().A,O,
T./,.pllo"" O'IV-4'!9'2451
Fox ~1!l-449.2A54
E-l'ri6il t>!~O!~1Ii11W1I!L~;!!
W.~Sil. b~n:L~~q9>>nl>\hml1M~9\
Bfiiiit Simply Grand
Counljl AdmIn'"Ira,.," Bulldl"p
124g Colboml street Wl!Ii:n
Hlghw;y 6~1 MOlm. Vernon
M.run~ Add,...:
P.O, 8.<160
Borlord, ON NOS lAO
FGlbruary 26, 2002
IQ.8UJlit\!gJ:l1l1IesJrLQ[1ta[iQ:
Brant cOllnly Council approved the fOllowing resolutfon at their meeting held on
ri!lbflll!1ry 19, 2002, atld requests that this resolutIon be pre~ented to your Council for
consldei'ation and el1dorsement:
"Wherea$ the protoatlon of the enl/ironment and of potable drinking water Is of priml!ry
imr.,ortal1oo;
And whGre"$ to ensure the proteclion of the environment and of potable drinking water
complitme.. with lagl~lation and r..gul~tlons ara necessary ilnd de$lrable;
And whereas the Ontario Minigtry of the Environment proposes to enacl certain regulatIons that
provitl!! for administrative pen3ltie.. up to $10,000 P$f day for matters that fire simplB Infracllons
sllch ",8 f<1lHnij to submit reports on time or not complying with some operating conditions;
And whereas it does not appear that the Ministry hli\s provIded fo!' any flexibility or procedural
framl{lWof!c wtlich would acknowledge unusual or unexpected circumstances that on a short term
ba~ili\ may prohibIt that municlpallty'a ability to compll' with certain administr.t1ve or operational
mailers thaI arll non critioal and pose no risk to Ihe tlealth and safety of the communltyj
And whereas consideration needs to be glveon to the fact that many municlpal~les will have
numarous water systems operating at the same time:
And wl'll~rel)S the proposed legislation will re&ult In the need for many municipalitIes to maintain
<l">:cGssive staff oomplements In order to meat administrative deadlines In the evei'll of regular
eMf dealing \\rilh unforeseen cIrcumstances or emergencies to Qur system!!;
And whereas the pUblio's ability to pay must be gillen dUB consideration;
BQ II hereby resolved that the Ontario Ministry of the E;nvironm~nt be requested to reconelder
the proposed regulation to recognl:te that unusual c1rcumst.lnces will occur and that a
framework be provided which allows for the elden!';loIi of deadlines, o/lerilting conditlotls, etc.
Wi!~lollt f!ler of monetary penalties when these m,ll\em are of a non critical nature and pose nO
risk to Ihe heallh Md safely of Ihe community;
Tl1al !l frameWork that promotes a /llil~nershlp with munlcipalltias in Which the Ministry and the
munlolpality work log<llther on e cooperatIve basis for the benefit of the citlzene of Ontario be
devl.lloped and Implemented;
An(j th..t thl~ resolution be forwarded to municlpiditiCls prOVince-wide and the Association of
MUni<:lpslitlllls of Ontario for endorsemClnt.'
Yours truly,
g~tv-l ~
I".......'''..............,.....''''....."...,'''''. ............-.-----~
\1... 1IIu1.>....1.l1o l~"'~~!,.d "/I~"'I"lll,.,~" ,1,,,,,,1..1 d,. l.y II" a, \~JnolJ'l~ '''1I~1I1J>o1'''''', l<II,idu""....1
"It~~"':rill ,'Hod d,~ 'M'V, ""I~,.!l;",.."r ,~, '\""""."'''1''( M'''~'~l..!i\h.l ~tOI\I~l'l, lo\M{)l, I~,
Wt~~tl.i!~'..':;)','".';',~Lj"~: ',I.I.j!~'''',.~'!.~.;!!.~:'': ":', ;,":1''':, ..., ,.~..__._.___,,'_~_.._
Jayne Carman, Clerk
County of !3renl
8 1
Mar B3 2BB2 11:54:46 Via Fax
-)
1 519 633 7661 The County of Elyin Paye BBl Of BBl
I .'-'<..&..).... "'1I....UIU~'" ~v.
The Corporation of the City of Stratford
p.o. Box 818, Stratford ON N5A 6W1
Tel: 519-271-0250 Fax: 519-273-5041
TO: All Ontario Municipalities
Date: March 1, 2002
The Council of The Corporation of the City of Stratford, at their meeting on February 25, 2002 adopted
the following Resolution on producer responsibility:
WHEREAS the current fiscal and material responsibilities to dispose of wastes rests with Ontario's
municipalities;
AND WHEREAS the original intent of the Blue Box program was to work towards reducing waste and not
increasing the amount of recycling materials;
AND WHEREAS the hierarchy of the 3 R's of firstly to reduce, then to Re-use and lastly to Recycle is in
recognition of the fact that the recycling of materials is done at great environmental and energy costs;
AND WHEREAS only the provinces of Ontario and Manitoba do not require producers to take back part of
their packaging;
AND WHEREAS the Ontario crown corporation, Brewers Retail, takes back 97% of its packaging
materials;
AND WHEREAS any initiative to increase producer responsibility would properly lay responsibility for the
creation of packaging materials with those who produce it;
AND WHEREAS simply adding more and more containers at the curb adds to the public cost of picking it
up, sorting it and disposing of it;
NOW THEREFORE BE IT RESOL VED that the Province of Ontario enact legislation to require producers
to reduce the packaging of goods at the source of their distribution and retailers to take back packaging
materials;
AND FURTHER THA T this resolution be forwarded to the Minister of the Environment for her
consideration and copies be provided to Bert Johnson, MLA, the Association of Municipalities of Ontario
and every municipality in Ontario for their consideration and support.
Please present this Resolution at your next Council Meeting for consideration and endorsement by your
Council.
Joan L Thomson, City Clerk
...
,.~
...
...
Di..trihuted to till MUJlidptllltie.. hy FAX ONL Y
"Thls Is a paid announC9mont and vlows and commonts oxProssod horoln ara not nocossarlly ondorsod by AMerO."
82
Ministry of
Transportation
London Operations
659 Exeter Road
London, Ontario. N6E 1 L3
Telephone: (519) 873-4208
Facsimile: (519) 873-4228
Ministere des
Transports
Bureau des operations de
London
~ Ontario
659 Exeter Road
London (Ontario) N6E 1L3
Telephone: (519) 873-4200
Telecopieur: (519) 873-4228
February 28, 2002
wIn <1 ?OQ?
Mr. Jon Wilson, Warden, County of Elgin
Mr. Rien VanBrenk, Councillor, County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
Dear Gentlemen:
Re: OGRAlROMA Meeting
I enjoyed the opportunity to meet with both of you last night to discuss Elgin County's transportation
concerns.
As promised, please find attached a copy of the correspondence I mentioned regarding Lake Erie
shoreline erosion. Unfortunately, this letter was a result of the public meeting Mr. Steve Peters, MPP,
organized in Dexter on May 25, 2001, and is not a follow up to your discussions with Mr. John Hastings,
MPP, at OGRAlROMA in February 2001.
If I can be of any further assistance please do not hesitate to contact me, or my colleague, Mr. Martin
Favell, P. Eng., Area Operations Engineer, Chatham at (519) 354-1400, extension 243. Mr. Favell is
responsible for Elgin County west of the Highway 40 l/Highway 4 interchange, while my area of
responsibility runs east of the 401/4 interchange, including Highway 4 to Talbotville, and Highway 3 east
through the county. In the future, if you copy either Martin or I on any correspondence Elgin County
writes to the Government of Ontario relating to transportation issues, we will make every effort to track
your correspondence and ensure a timely response is received.
Once again, it was nice to meet both of you.
Yours truly,
~C'2-~~
Michael Plant, P.Eng.
Area Operations Engineer
London Operations
Southwestern Region
Attach. .
cc: Martin Favell, Area Operations Engineer, Chatham
83
..
'~stry 01
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley 51. West
Toronto, Ontario
M7A 1Z8
(416) 327.9200
www.mto.gov.on.ca
SEP 1 8 ZUU1
Mr. Steve Peters, MPP
Elgin-Middlesex -London
542 Talbot Street
Sl. Thomas, Ontario
N5P lC4,{
49
Dear ~peters:
Mlnlstare des
~ransports
Bureau du ministre
Edifice Ferguson, 3. .'age
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
-......- ,
~i1
~-=
OmarlO
Thank you for your letter regarding Lake Erie shoreline erosion. I welcome the opportunity to
respond, and I apologize for the delay.
As Ministry of Transportation staff indicated at the meeting you held in Dexter on May 25,2001,
the ministry has no jurisdictional control over shoreline erosion. Unfortunately, the ministry
C3lU1ot assist financially in this endeavour. However, Iwant to assure you that we are committed
to participating in your initiative, where possible. Please contact Helmut Welker, Manager of
Operations, Southwest Region, at (519) 873-4222, if we can be of assistance.
Thank you again for bringing your constituents' concerns to our attention, and I wish you success
with your project.
;Z~
Brad Clark
Minister
cc: Ms. Julia Munro, MPP, York North
84
Mar-05-01 09:15am From-COUNTY OF OXFORD
+1-519-537-3014
T-483 P.DD1/DD5 F-381
@ W6OILol/ ~
MUNICIPAL COUNCIL OF THE COUNTY OF OXFORD
Seconded by:
.~~//~;d'J~r
Woodstock, Ontario
Moved by:
February 27, 2002
Resolved: - That the recommendation contained in Report No. D-S 2002-24, titled "CASO
Railway Discontinuance and Abandomnent", be adopted.
C'_n~_:_c! -\("l
Mar-05-02 09:16am From-COUNTY OF OXFORD
+ 1-519-537-3024
T-483 P003/005 F-381
. D-S 2002-24
PUBLIC WORKS DEPARTMENT
FEBRUARY 27, 2002
COUNTY OF OXFORD
TO: K. Whiteford, C.A.O.lClerk
FROM: Tony Decoo, Construction Manager
SUBJECT: CASO RAlL WAY DISCONTINUANCE AND ABANDONMENT
RECOMl\1ENDATION
That the County Council not adopt the draft resolution as circulated through the
Municipalities Railway meeting in Tillsonburg on February 15, 2002, which
resolution is attached to Public Works Department Report D-S 2002-24.
PURPOSE
To reco=end to Council a position regarding entering into a partnership to operate a
short line rail:way on the CASO/CN/CP railway that is currently under discontinuance
application. .
BACKGROUND
The County of Oxford was circulated, through the Township of South-West Oxford, the
notice of the CASO railway line on November 26, 2001.
At that point, the staff decision was to contact the railway and indicate that the County of
Oxford was not interested in operating a short line railway, but that the County of Oxford
would be interested in negotiating for the purchase of the railway right-of-way, within the
. County boundaries, for a future utility corridor. After some discussion with CN Rail, the
County of Oxford again reiterated its position regarding the property purchase without
rails, ties, signal protection, etc. This position was confirmed by CN rail on January 25,
2002.
COMM:ENTARY
In discussion, senior staff feel that the County of Oxford is in no position to operate and
maintain a short line railway, but should this line be discontinued
.,r-uo-u( U~:lb'm rrom-COUNTY Of OXfORD
+ 1-519-537-3024
T-483 P.004/005 F-381
D-S 2002.24
PUBLIC WORKS DEPARTMENT
FEBRUARY 21, 2002
PAGE 2
and abandoned, the County of Oxford would be interested in negotiating for the 100 foot
wide ( on average) right-of-way for future utility corridor within the County boundaries.
ony Decoo, C.E.T.
Construction Manager
February 20, 2002
Attachment No.1
Attachment No.2
Attachment No. 3
Attachment No.4
Attachment No.5
Attachment No.6
Attachment No. 7
R'b",,~g.
Director of Public Works
~.~4'~J
Ke "teford
CAO/Clerk
Draft Resolution
Minutes of the meeting of February 15,2002
Letter- 02/20/02 South-West Oxford Township to CN Rail
indicating interest in negotiating purchase of rail line
Letter - 02/19/02 Town ofTillsonburg to CN Rail
indicating interest in negotiating purchase of rail line
Letter - 02/19/02 City of St. Thomas to County of Oxford
indicating interest in negotiating purchase of rail line
Letter - 02/1 8/02 County of Elgin to CN Rail
indicating interest in negotiating purchase of rail line
Letter - ll/23/0 1 CN Rail to Town of Tillsonburg
Offer to Sell interest in the rail line to the Town
and other interested parties
+1-519-537-3024
T-483 P.005/005 F-381
Mar-05-02 08:16am From-COUNTY OF OXFORD
1
I'
/'
ATTACHMENT NO. I 1:;01,;.;'-\1'""1' Of- C)(,:O!~D
O.A.Q.lo..m~~<lS \~FF\tH\
I).:rl."\ =\'1. r~ Il:I.'>.\:~ f!f1 ~\'.v..." ~-:' '..
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. ,.C,.' 1:., 1,/ WA?' 1>0 ,)
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DRAFT RESOLUTION
C()UNC\L . . ~ . . . . . I .
O~~ Pf\~~1'~~ ~~}').. fa f ~ t c(:.::,
. -" . .. ., .... ... .
Whereas Canadian National Railway has given notice of discontinuanf~<rirWi{~W ..,...,
Line, CN CASO Subdivision as detailed in Notice of November 23r., 2001
(File 5505-354-3) and has Offered to sell all of its interest in the railway line to
of and other Municipalities pursuant to the
Cariada Transportation Act.
BE IT RESOLVED THAT the Council of the of
hereby directs that CN Rail be advised that this Municipality
along with such others as may indicate an interest is interested In negotiating the
purchase of this R2.il Line in its entirety including all track, signals, land and rail
related material subject to a normal due cli1igeD.ce process.
ST. THOMAS PUBLIC LIBRARY
153 Curtis Street, ST. THOMAS, Ontario N5P 3Z7 (519) 631-6050
Carolyn Kneeshaw, Chief Executive Officer
January 15, 2002
-\.-,
fED 22 2002
7','J
Warden John R. Wilson
County of Elgin
450 Sunset Dr.
St.Thomas, ON
N5R 5Vl
Dear Warden Wilson:
On behalf of the St. Thomas Public Library Board of Trustees I am writing to inquire
whether Elgin County Council will entertain to provide nominal funds to the St. Thomas Public
Library in recognition of the 2,880 residents of Elgin County who are regular users (card
holders) of the St. Thomas Public Library. In the past it had been the pattern of Elgin County
Council to provide funds to help off-set the cost of servicing these patrons. Since 1998 funds
have not been forthcoming.
We would appreciate knowing whether Elgin County Council will consider this in the
future and if not is there a particular reason why Council has ceased to provide these funds. We
eagerly await your response.
Sincerely,
/~~~
Greg Grondin,
Chair
St. Thomas Public Library Board
.~ (t
CORRESPONDENCE - March 12. 2002
Items for Information - (Consent Aaenda)
1. Honourable Jim Wilson, Minister of Energy, Science and Technology, acknowledging
Council's support of the Municipality of Chatham-Kent's resolution concerning the
economic impact paying down Ontario Hydro's debt who have on ratepayers.
2. Honourable Michael D. Harris, Premier of Ontario: 1) acknowledging Council's
support for the County of Essex's resolution regarding the use of Bell Canada's
database for community emergency notification systems; 2) concerning Council's
resolution regarding infrastructure funding (#2 ATTACHED);
3. John Hill, Manager, Correspondence and Public Inquiries Unit, Ministry of Training,
Colleges and Universities, acknowledging receipt of correspondence concerning
medical school tuition fees and advising that the Minister or ministry staff will be
responding to our letter of concern as soon as possible.
4. Terry Carroll, United Way of Elgin-St. Thomas, concerning the original 2001
Campaign request for Corporate Matching funds. (ATTACHED)
5. Honourable Chris Hodgson, Minister of Municipal Affairs and Housing,
acknowledging Council's concerns as well as those of other municipalities and
regions have expressed in regard to Smart Growth panels. (ATTACHED)
6. Jack Layton, President, Federation of Canadian Municipalities with: 1) information
and registration forms for the 65th Annual FCM Conference and Municipal Expo May
31 - June 3, City of Hamilton. (there are a limited number of Conference packages
available in Administrative Services); 2) Member Advisory on" World Trade
Negotiations" (ATTACHED);
7. AMO Member Communication ALERT: (ATTACHED)
1) Successful First Meeting With Province Under The Memorandum of Understanding
(MOU)
2) Devolution of OMERS Plan
3) Volunteer Firefighters in Jeopardy
8. Carllsenburg, Vice-President, Customer Relations, Municipal Property Assessment
Corporation, with update on MPAC Customer Service Initiatives. (ATTACHED)
9. Town ofTillsonburg and City of St. Thomas with resolutions concerning the Proposed
Discontinuance of Railway Line, CN CASO Subdivision. (ATTACHED)
10. Correspondence from: 1) Municipality of Central Elgin; 2) Municipality of Bayham;
3) Township of Malahide; with a resolution supporting the County of Elgin's
resolution indicating interest to CN Rail to negotiate the purchase of the CN CASO
rail line.
, 85
2
11. Honourable Brad Clark, Minister of Transportation, responding to Council's
correspondence regarding Highway 401 emergency detours in Elgin County.
(ATTACHED)
12. David L. Lindsay, President and CEO, Ontario SuperBuild Corporation, Ministry of
Finance, concerning Council's resolution regarding federal and provincial support for
public infrastructure. (ATTACHED)
13. Donna Lunn, Community Development Officer, Elgin Connects, with update on the
ElginConnects project. (ATTACHED)
14. Ted Garrard, Vice-President (External), University of Western, with an update report
on the TD Waterhouse Stadium. (copy of report available in Administrative Services)
15. S. Poirier, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's resolution concerning the use of Bell Canada's database for
emergency purposes.
16. Dave Blakely, Director, Customer Service, Municipal Property Assessment
Corporation, addressing County Council questions. (ATTACHED)
gro
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"'Hearst' ~Iock:",
"~OQ,B~Y,$tr~et' :'
Toronto,;ON ,}Jt7 A:2Ef,
'Tel, (416) 327cfi71S
'Fox (416)'~27-6754
Mi~i:$~~r~:"d,e
"I',En;e,r:gi~.~,es"Sc1eripe~' .,
'",t:-de',I",-:TechnoliJ,gie' '
BU,re'~'u"a~'
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_Ontario'
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T,elephone '(416) 327-6715
"'" T~lecopjeur.'.(4,16L~27":'67~4:,
" "
FEB 11 1001 '
fER 262011?
Mr~. S~ndrai
';''-'',,' ':"::',",,,:,"/:,,'
DeputyCferk ,
County of Elgin,
450 Sunset DriVe
, St. Thom~s, OntarIO.
'N5R5Vl J,
Dear Mis: I-Ieffren~
''.,'
Thank YOIl for sending a copy of your council's endQrsation of Resoiutipn002-0J ,which was
'passed by th~ Municipality of Chatham-Kent. ' While I appreciate tl1e concerns expressed by the
,Elgin CountY Council, I would like to add some perspective to the notion ih\lt Ontario is '
. historically entitled to <)l1 abundant supplyof \nexpensiv~ poWer. " '
RestructurIngof~he electricity market is~ comm6rics~nseresponseto a problem affecting most
,advanced economies. ",' ,,' ,
In 1996, the Advis(jry Committee on Competitioni~ Ont'<lrio's Elec,tricitySYsl~mJepmtcd a
,compellillg heed,'for change'ill our electricity sector arid recommended a complete restructuring,
, ofOittario Hydro. After reviewing the Advisory ,Committee's report and tai~ing into account the
, , widespread dem,and for refonri of Ontario Hydro, ihegovermrient released a Whit.e Paper that'
outlined, our plan to end Ontario Hydro's 90:year monopoly and to bring competition to our
~lectticity market.. ' . , ..
""""," " ',,,' ',"',','
Under theprevibus n1oitopoly-based~iectricity system, Ontario Hydro's costs were liot s\lbjectto
,market discipline. Tliis cnlated a sittiationiit which. Ontario Hydro had clebtand other liabilities .
of more than $38 .billion, gUaf~nteed by the taxpayers of Ontario, while the average price of .
.fll~ctticity in ()ntario wellt frpm below the Carjadialiaverage to the third highest in the country.
Unlike. previpusadministrati>ms that 'Chose to ignore this problem, the Mike 'Hartis governl11ent
clearly reqoghized that we had toaddress the problems of the past and to. safeguard OntariQ's
eleptricity future. .
',,',',',,' ,'", ,', ",,', ,",", ',,',' ",,'" " ' " ,',','" .
One of the major issues was that of satisfyjng Ontario's future demands for elecl1"icitY: However,
. the old system was nbt capable of doing this effipiimtly. . .. . . . ·
, ,'" "',"" ,", "'" ,'""",,,',,,,"--","',,,' ,',':","
.'
,
.../4
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.
Mrs. Sandra J. Heffren
Page 2
The introduction of competition to Ontario's electricity market encourages private-sector
investment in generation projects. Through the introduction of a competitive market, electricity
restructuring will allow us to meet the increased demand for electricity, driven by economic and
population growth, without forcing taxpayers to take on risks that the private sector is willing to
take. In fact, private investors have already proposed over $3 billion in new generation
investment, representing more than 3,000 megawatts (MW).
TransAlta has already begun construction of a 440 MW power project in Sarnia. And Bruce
Power has announced that it intends to restart two units at the Bruce A nuclear generating
station. This will provide an additional 1,500 MW in generating capacity. Without this private
investment, electricity supply would have remained stagnant while demand continued to grow,
fueled by both economic and population growth. In short, price would have increased and the
reliability of our electricity system would have suffered.
I can assure you that our government will continue to protect Ontario's interests and, more
specifically, the interests of Ontario consumers. By law, the Independent Electricity Market
Operator must "protect the interests of consumers with respect to the reliability and quality of
electricity service" in Ontario. The Ontario Energy Board is subject to a similar legislative
requirement to protect consumers.
The government's plan for opening the electricity market to competition is based on four key
principles: protecting consumers and giving them more choice, ensuring a strong business
climate with a reliable supply of electricity, protecting our environment, and encouraging both
new ways of doing business and new sources of power. As our government announced recently,
we believe that the principles guiding our vision will be met by May I, 2002.
Over the long term, we believe that the restructuring of the electricity system in Ontario will
impose sufficient market discipline and will ensure that Ontario's electricity customers enjoy a
safe and reliable supply of power at the lowest possible cost. By fixing the problems of the past,
we can move confidently into the future.
Once again, thank you for writing and please accept my best wishes.
Sincerely,
VL
Jim Wilson, MPP, Simcoe-Grey
Minister
cc: Steve Peters, MPP
Elgin-Middlesex-London
88
Legislative Building
Queen's Park
Toronto, Ontario
M7A1A1
Hotel du gouvernement
Queen's Park
Toronto (Ontario)
M7A 1A1
~tj
"'1lEl!II!I"
Ontario
The Premier
of Ontario
Le Premier ministre
de l'Ontario
February 6, 2002
FEB .!.I 200?
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Mrs. Heffren:
Thank: you for your letter informing me of council's support for the County of Essex resolution
regarding the use of Bell Canada's database for community emergency notification systems.
I appreciate your keeping me informed of council's activities. I have forwarded a copy of your
motion to my colleague, the Honourable David Turnbull, Solicitor General. Be assured he will
give this matter careful consideration.
Again, thank: you for writing.
Sincerely,
Michael D. Harris, MPP
c: The Honourable David Turnbull
@
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
Hotel du gouvernement
Queen's Park
Toronto (Ontario)
M7A 1A1
~a~
~.~
~.....~
Ontario
The Premier
of Ontario
Le Premier ministre
de l'Ontario
February 11, 2002
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
FFR ~(\ 0~n?
'.';\'. ".,'
Dear Mrs. Heffren:
Your MPP, Steve Peters, has sent me a copy of your resolution of October 24 regarding
infrastructure funding. I have noted your concerns.
Our government has taken steps to increase its activity in infrastructure funding. Recently, we
announced infrastructure investments in more than 10 areas of the province for a total of
approximately $20.7 million. We also plan to make funding for bridges and roads a priority in
the second phase of Ontario Small Town and Rural Development (OSTAR), our rural
infrastructure fund. We will continue to take a leadership role in developing a co-ordinated
approach to transit in the province of Ontario.
I note that you have forwarded copies of the resolution to the Honourable Jim Flaherty,
Minister of Finance, and the Honourable Chris Hodgson, Minister of Municipal Affairs and
Housing. I have forwarded a copy of your resolution to Mr. David Lindsay, President and
CEO of the Ontario SuperBuild Corporation, for his consideration as well.
Thank you for informing me of council's activities in this regard.
Sincerely,
Michael D. Harris, MPP
c:
The Honourable Jim Flaherty
The Honourable Chris Hodgson
Mr. David Lindsay, President & CEO, SuperBuild
Steve Peters, MPP, Elgin-Middlesex-London
69
@
Ministry of Training,
Colleges and Universities
14th Floor
Mowat Block
Queen's Park
Toronto ON M7A 1L2
Ministere de la Formation
et des Colleges et Universites
14'.tage
Edifice Mowat
Queen's Park
Toronto ON M7A 1L2
~ Ontario
February 6, 2002
FEBl .1. 200?
Mr. Duncan J. McPhail
Warden
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
Dear Mr. McPhail,
I am writing to acknowledge receipt of your correspondence to Mr. Greg Moran, Provost of
the University of Western Ontario, about medical school tuition fees, which was forwarded
to the Honourable Dianne Cunningham, Minister of Training, Colleges and Universities, by
the Minister of Health and Long-Term Care, Tony Clement.
The Minister, or a member of ministry staff, will respond to you as soon as possible. In the
meantime, if you have any questions about the status of your letter, you may contact Amy
Sharma, Correspondence Coordinator, at (416) 325-2441.
Thank you for writing.
Sincerely,
l ~ \ktu\
John Hill
Manager
Correspondence and Public Inquiries Unit
rES 5 2002
February 1, 2002
United way
of Elgin-St. Thomas
Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
";,:,;,,
Dear Mark,
,
Campaign Chair Ken Monteith had asked me to write in connection with
the original 2001 Campaign request for a Corporate Match to employee giving at
the County of Elgin.
As you and Ken recently discussed, we decided to withdraw our request,
from the perspective that we did not want to be competing with other
organizations for limited grant dollars.
Thank you for your cooperation on that.
At the same time, we would ask you to not lose sight of the possibility of a
"Corporate Match to employee giving" as part of your operational budget.
Certainly, this can be motivational for employees who donate so much to United
Way during the annual campaign.
We would also welcome the opportunity, some time in the very near
future, of sitting down with you to strategize around the annual campaign at the
County this fall. With the retirements of Louise and Joan, two long-time,
dedicated Employee Campaign Chairs, almost back-to-back, we need to really
work to maintain the strong tradition of giving which has developed in recent
years.
In closing, thank you very much for your support of United Way and the
good you accomplish for the residents of Elgin County in so many ways.
YO;9-frUIY,
~L~
90
400 Talbot St., St. Thomas ONN5P 1B8, 519-631-3171, FAX 519-631-9253
www.sllhomas.ullitedway.caRegisteredCharityNo.11889 7107 RROOOl
In Case of Transmission Difficulties, Please Call 416-B63-2101
Please Deliver To: The County of Elgin
Ministry of
Municipal Affairs
and Hou9ing
Office of the MinIster
777 Ssy Street
Toronto ON M5G 2E5
rei: (416) 585-7000
WNW,mah.gov.on.ce.
Mlnistere des
Affaires munlcipe.le!:;
et du t.ogemont
Bureau du minlstre
7n rue Bay
Toronto ON M5G 2E5
Tel: (416) 585-7000
www.mah.gov.on.ca
~
~QP~
OntarIo
February 5, 2002
To Heads of Council:
Many municipalities and regions have expressed concern about the role that Smart
Growth panels will play in the province of Ontario and how they will impact local
decision-makers, I am writing to you to clarify the mandate and responsibilities of the
panels and their functions in realizing Ontario's Smart Growth agenda,
Smart Growth is the province's strategy for promoting and managing growth to sustain a
strong economy, build strong communities and promote a clean and healthy
environment. These panels will play an important role in working with provincial
ministries and local municipalities to achieve this objective,
In the fall of 2001, we consulted with stakeholders to refine the panels' role and
mandate, their boundaries and membership.
We learned two key points. First, that these panels should not add a new layer of
government and, second, that we could not take a "one-size-fits-all" approach.
To respond to that first concern, we began by changing the name from Smart Growth
Council to Smart Growth Panel to reflect the fact that these new entities do not
represent another layer of government. I understand that municipalities have areas of
self-interest - as they should. However, sometimes those areas of self-interest
transcend local boundaries. The purpose of the panels is tq assist and complement
municipal and provincial decision-making on cross-cutting issues such as transportation
investment, and the protection of natural ecosystems.
I have been told many of the solutions to problems such as urban sprawl or population
decline in rural communities lie outside of municipal powers, Also, municipalities are
unable to take advantage of the cost benefits which can be derived from coordinated
planning of shared infrastructure.
The old decision-making 'silos' of the past are no longer adequate for making
investments for the future. The role of the Smart Growth panels is to provide advice on
priority issues and the development of Smart Growth plans which wili have a broader
inter-municipal scope and longer-term horizon.
Second, our consultations with stakeholders showed us that a "one-size-fits-al1"
approach is not appropriate in Ontario and that Smart Growth should reflect the unique
circumstances of different parts of the province.
91
/2
- 2 .
For example, in some areas we seek solutions to reduce gridlock, while in other parts
_ especially the North - we will need to focus on job creation and improved access for
rural communities.
To respect these different needs, the five panels in Eastern, Southwestern,
Northeastern, Northwestern, and Central Ontario will also provide input on specific
priority issues. They will have the authority to establish sub-committees to examine
matters of particular interest to that zone.
Finally, we heard that the panelS should have representation from the sectors that are
consistently involved with, or impacted by, growth decisions. These panels will not
mirror the Greater Toronto Services Board. Municipal leaders will not be invited as
representatives for their local communities; they will be there for their broad municipal
experience. Accordingly, membership will comprise a strong municipal presence along
with representation from the economic, environment, development and community
sectors.
I believe these new panels will bring a wealth of experience and ideas to promoting and
managing growth in Ontario. They will provide a voice, and a vision, for their particular
zones and transcend the boundaries that divide local communities, whether rural, urban
or small town.
We need to create an environment in which different sectors and different communities
can work together.
I believe these Smart Growth panels will help achieve that purpose.
S;"d:
Hon. Chris Hodgson
Minister
92
Federation of
Canadian Municipalities
FEEl 19 ,nO?
Federation canadienne
des municipalites
February 1, 2002
Senior Municipal Managers: Take Note
Reqister Now for FCM's 65'h Annual Conference and Municipal ExpoTM
Citv of Hamilton. Ontario. Mav 31 - June 3. 2002
Set Your Sights on New Heights
Municipal leaders must tap into all available resources -- social and professional
networks, communications technologies and political and economic systems -- to
build healthy and viable communities. From seminars and workshops, to plenary
sessions and business symposiums, everyone with a stake in the municipal
sector will benefit by attending Canada's largest municipal event.
Complete the Enclosed Registration Form
The two-page registration form is found on pages 15-16 in the attached
Preliminary Conference Program. Be sure to complete all sections of the
registration form before sending it to FCM with payment. You have the option of
registering on-line through FCM's Web site at: www.fcm.ca.
Tailored to Your Professional Needs
This year's conference program is specifically designed with senior municipal
staff in mind. All aspects of municipal service delivery will be discussed. Come
and share experiences with municipal professionals from across Canada.
Be Sure to Book Your Hotel Reservations
Hotel rooms are limited. To book your accommodation, please complete the
Hotel Reservation Form included in the Preliminary Conference Program and fax
it to Jill Black, Convention Connections, at (902) 423-7552 or call 1-800-465-
5355. Or reserve on line at www.conventionconnections.com.
See you in Hamilton!
~""'Y
J,,' '-'~~
President
93
Mission Statement
The Federatioll afGlI/lldiall Municiptziities (FCM) has been
the lIt1uo}Ja! vOice of municipal governments since 1901. FCM
is dediMud to ill/proving the quality of lift in all communities by
promoting strong, 4Jectlve and accO/IIIMb/e municipal government.
Enonce de mission
Itl Fedemtioll fa/wdimlle des lIIt/nieipalfles (FeM) est 1fI VOIX
niltlollil/e des gO/lvernements mUllicipfllIX depl/is 1901. La FCM
est vOllee (( mnr!/iorer In qua/iti de vie dans routes les collectivites en
javorisam des gOl/vememellts mUllidpallx jorts, efficaces et mpollSables.
Councillor Jack Layton
Ontario
i,; '-'I' .',';8re:sl'a~0c~l
"):, '-~ plrl1M&h~
Alderman John Schmal
Calgary, Nberca
First Vice President
Premier vice-president
Maire Yves Ducharme
Hull (Quebec)
Second Vice President
Deuxieme vice-president
Mayor Ann MacLean
New Glasgow, Nova Scom
Third Vice President
Troisieme vice-presidente
Councillor Joanne Monaghan
Kitimat, British Columbia
Past President
Presidente sortante
James W. Knight
Chief Executlve Officer
Chef de la direction
24 rue Clarence Street
Ottawa, Ontario KIN 5P3
'Ir (613)241-5221
QiI (613)241-7440
federation@fcm.ca
Web site/site web: www.fcm.ca
Economic and Social Policy
Politiques economiques et sociales
QiI (613) 244-2250
policy@fcm.ca
Sustainable Communities
and Environmental Policy
Collectivites viables ct
politiques environnementales
QiI (613)244-1515
communities@fcm,ca
Corporate Development
Developpement corporatif
QiI (613) 241-2126
corporate@fcm,ca
International Cemre for
Municipal Development
Centre international pour Ie
developpement .municipal
QiI (613)241-7117
international@fcm,ca
~
February 15, 2002
MEMBERS ADVISORY
Please distribute to all members of Council and Senior Staff
World Trade NeQotiations
The Federation of Canadian Municipalities is acting on members' concerns about the
potential effect of international trade negotiations on municipal powers.
FCM-commissioned legal analyses have concluded that the North American Free Trade
Agreement and the General Agreement on Trade in Services may affect municipal
regulatory authority to develop land use plans, apply zoning controls, set procurement
policy and to enter into public-private partnerships.
In FCM's view, these concerns must be addressed before the federal government
moves forward with further negotiations. The municipal sector must be held harmless
from any constraining effects of trade agreements.
At its September 2001 meeting, the FCM National Board of Directors resolved to begin
discussions with federal trade officials urging that municipal concerns be raised at
international trade meetings.
FCM and the Department of Foreign Affairs and International Trade have convened a
joint working to identify those features of trade agreements that could affect municipal
government, and arrive at agreements satisfying municipal concerns.
Members of the committee met with Trade Minister Pierre Pettigrew and senior staff
from the Departments of Foreign Affairs and International Trade, Industry and Finance
in November 2001, one day in advance of the Minister's departure to the WTO talks in
Qatar. Further meetings of senior officials were held on December 19, January 18 and
February 8, 2002. The group expects that the Minister for International Trade will
announce substantial progress at the FCM Annual Conference, in June of this year.
More information on this issue can be found on the FCM website (www.fcm.ca) under
the heading "World Trade".
Please ask your Member of Parliament to ensure that the Government of Canada
protects the rights and powers of municipal governments in negotiating international
trade agreements.
94
B2/15/B2 23:1B:B5 EST; ASSUCIATIUN UF?-)
1 519 &33 7&&1 CLERH-Elgin Co
Page BB2
FEB-15-02 FRI 05:57PM 260
FAX NO. 416 971 6191
p, 01
I r'/ r Association of
, \ l ~^, ! " Municip~lI\les
,rf: . . ofOntano
~r'~' ~ -..... "~~ .~
<"'~.. I ~ rt:
393 Unlve,,1ly Avenue, Suae 1701
Toronto, ON MSG 1E6
;
T.I: (416) 971.9&56' fax: (416) 071.619'1
Al'Ml1' ,:unnrl'n::""'\l\ mllnk:nm r:nl'n
To the immediate attention ofthe Clerk and Council
Please onsure that copies of this are distributed to all Members of Council
February 15,2002
Alert. 02/002
SUCCESSFUL FIRST MEETING WITH PROVINCE UNDER
THE MEMORANDUM OF UNDERSTANDING (MOU)
AMO and other MOU participants met with Minister Hodgson and other provincial representatives on
several initiatives of mutual interest. Both Prc8ident Mulvale and Minister Hodgson felt this first
mcnting was sLlccessful.
Members will recall that as part of the new Municipal Act, there was provision for consultation and on
December 19, a Memorandum ofUnderstandingw<ls signed between the Province and AMO. The
MOU provides for pre-consultation on legislation flnd regulations that could have significant financial
impflct~; on municipal governments. It also provides the municipal sector with an opportunity to share
ils ideas on initiatives th,lt the sector feels would help municipal government serve their communities.
Yesterday's meeting saw a very productive dialogue and identified some next steps,
. Affordable Housing Program:
Tho Ministry advised LIS on the progress of the federal-provincial negotiations on this new program
and howit relates to the municipal government. Among other matters, the municipal sector reinforced
its interests in (msuring that this program is separate from other infrastructure programs, that the
program must be dosigned to secure sustainable, long-term affordable housing stock, that there is
some f10xibility in the program design to reflect the different challenges and opportunities in
communities and that in the end we minimize the impact on property tax payers. The Minister is
cornmittl)d to continuing to work together on [Jrogram design and to get the municipal input as
program details are finalized.
. Onta,.;o Municipal Employees Retirement System:
In a recenllettcr to OMERS and employer organizations, the Province has made it clear that it intends
to mmOVE! itself from tll0 governance of OMERS and has set out conditions for an autonomous
structure. The Minister heard concerns about the need to ensure a smooth transition process and the
ne()d to protectthe interests of taxpayers. The Minister is looking for recommendations from OMERS
by Hm end of March. AMO will be discussin{l its position and will be making a submission to
OMEnS.
95
.../2
- ---. --_._._"._,~"._.._-,--_.........",-,..
62/15/62 23:16:5& EST; ASSOCIATIOn OF?-)
1 519 &33 7&&1 CLERK-Elgin Co
Page 663
FEB-15-02 FRI 05:58 PM 260
FAX NO. 416 871 6181
p, 02
M~..:!!~~~,S;orY!!0~ic'ltiQ!,';,Alcrt
Sucr;9!:sful First Meoting with Province Under the MOV - P. :2
. G/imate Change;
MOE: stoff presented an updC1te on these discussions with the federal government and highlighted
some of tl16 international circumstances. Municipal representatives shared some oftl1eir leadership
sctivitios such <IS methane gas recovery. The federal government will be undertaking broad
stakflholder consultation in the spring and MOE will promote the involvement of AMO and Ontario
municipaliUes in the federal consultation. AMO will be following up with the MOE on how best to help
achiLwe this.
. BiI1155, Sustainable Water and Sewage Systems Act, 2001:
While the Bill has had First Reading, the Minister wants to consult early on how the enabling
framework of the Bill ccm b(~ appropriately implemented. AMO indicated that while there is support
in principle for full costing and recovery, this should not be implemented until there is a complete
understanding of the costs for sustainable water and sewer infrastructure and then a determinaticm
of how best to 1)01 there and how to mitigate thern where necessary. In addition, there are other
intiu(mcCS on the cost of water systems to municip:,]lities, including Regulation 459 and Orders to deal
with private systems. AMO will provide advice to the Ministry on a consultation process and will work
with the Minister, SuperBuild and MOE on appro:.'lches to resolve a range of implementation issues.
At the conclusion of the meeting, it was noted that much work remains to be done to get municipalities
resdy for implementing the new Municipal Act -that January 1, 2003 is not the far off. The Minister
agreed 8nd indicated his desire to work closely with AMO, AFMO and the municipal staff associations
to achi,;ve a timely and smooth implementation.
AMO will continue to keep its members informed of our progress on these and other issues of
importance to rnunicipal governments.
As required by the MOU, the municipal sector reflresentatives are AMO's Executive Committee (i.e.
Chairs oflhe 7 Caucuses, Chair of the Regional Chairs of Ontario and Single Tier Mayors of Ontario,
Chair orthe Large Urban Mayors' Caucus of Ontario and the Chair of the Association frangaise des
municipalites de l'Ontario.
This information ;s "vai/aNo wougl1 AMO's subscription based MUNICOM network at www.munfcom.com.
For mor'" information cOJ,tact (416) 8-11-9856:
Pat Moyle, Execulive Direclor al ext. 306: or
Pat Vanlni, Director 01 l'oHcy and Government Relations at ox!, 316
~rranSYl''lI~~si-011 problems:
416-971-9856
96
B2/15/B2 23:11:43 EST; ASSOCIATION OF?-)
1 519 &33 7&&1 CLERK-Elgin Co
Page BB4
FEB-15-02 FRI 05:59 PM 260
FAX NO. 416 971 6191
p, 03
Aba. Association of
... Municipalities
. it of Ontario
393 Unlversil't Avenue, Suije 1701
Toronto. ON MSG 1Ell
Te~ (416) 971-9856' fax: (416) 971-6191
email;amo@amo.municom.com
To thf~ attention of the CAO, Clerk or Head of Council
For Immediate Action
February 15, 2002
Alert - 02/003
DEVOLUTION OF OMERS PLAN
Issue: The Province has indicated that it is fully committed to the devolution of the OMERS plan.
Bac!r.wmmd:
The curmnt OMERS Act roquires the Province to approve changes to the OMERS plan, including decisions
rO(lardlr1fJ the disposition of surplus and plan benefit changes
If! August of 2000, the Province advised OMERS that it should undertake a review of governance options.
OMEHS consullc,t1 a wide range of stalr.eholders, including AMO. At its December 2001 meeting, the AMO
Bo::ml adopted a report which called for the partial maintenance ofthe status quo, with changes proposed for
tho OMERS Board appolnlment process.
On ,January 23, 2002 AMO received a copy of a letter addressed to OMERS (see allached). In that
corrospondence,lI1O Minister advised "the government is fully committed to the full devolution of the OMERS
pian".
OMERS 113S subsequently notified stakeholders th:>t it wishes to consult on governance autonomy options,
A very light time frame has been eslablished in order to meet the March 31st, 2002 provincial deadline noted
in the Minisler's letter.
Over the past two weeks, AMO staff have been res(-!arcl1ing governance models in other jurisdictions and
working with a number of professional staff associations. The firm of Hicks Morley has been retained to provide
advice.
A roport wili be considered by the AMO Board i'lt its next meeting scheduled for February 22od. 2002.
7'his information is DveilabJo through AMO's suhscription based MUNICOM network at www.mllnicom.com.
For more inform;,lIon contact: Pat Moyle, Executive Director at 416 971-9856 ex!. 306, email:
p!)'IoyJn@.?r.\1Q,.mJ,I.rill'<.9m..l<QLll. or Jeff Fisher, Senior Policy Advisor at 416 971.9856 ex!. 315, email:
j f\~,lliir@flnl!) ,J]J \JDl9..Q!I!~J;Qm
97
___.~,__~.",__"",,__""'iloOI'lol"""'!1' ~ ,..~~ l!I!I
62/15/62 23:12:28 EST; ASSOCIATiOn OF?-)
1 519 633 7661 CLERK-Elgin Co
FEB-15-02 FRI 05:59 PM 260
FAX NO, 416 971 6191
Minllltry'ot
Munlciphl A1f,,}t9
l'i!ltJ HOLl!.lt'9
ornCl~o't1IC!MI(lI:ltlJr
77"1 Buy StraM
To(onlO ON M(iQ ~,ES
'r'll: (41C) SB!HOt10
VJWW f1lnt'l.Qov.Otl.Ctl
Mlnlstcu.dC:l
Alfalr~s ml.lnlcip,I\!:S
l!Jtdu LC!:IUlrlenl
Buroauatlmlnistm
777 fUO E.lrlY
ioroolo ON MSO 2E5
T~l: (416) 5115-7000
WWiN.mnll.gov,on,clli
~
--.;;:;.r-
Onwrlo
January 18, 2.002
Mr. Rick Miller
Chair
Ontario MIJnicipal Employees Retirement System
ana University Avenue, Suite 1000
Toronto ON MSJ 2P1
("fi ~:: :;~ifijlf.i ~j)-I
. . . I ') 1 ~ "'1 ,
" "" (.
t I
.~.::,-:.~c":~':'"'::':_~"~j
Dear Mr Millor:
I would m,e to injorm you that, subsequent to the August, 2000 letter signed by former
Minister of Municipal Affairs and Housing Tony Clement, the government has revised
the conditions unclor which the autonomy structure jor the governance oj the Ontario
Municipal Empioyees Retlmment System (OMERS) ponsion plan wiil be considered.
l\s you may be aware, the OMERS pension plan is the only plan for which the province
Is a spomor and there foro has responsibliity for all plan changes through statute or
(Clguiation amendmllnts. Further. the members of the OMERS plan are not provinolal
employoes. In this context, the government is fully oommitted to tho full devolution of
tho OMEAS plan.
To facilitato the development of a consensus model that meots the neecls of both
employer and empioyee groups, tl1ere aro two new conditions. The first is a
rcqIJiren'\ent that the future OMERS governanco struoture ensure that the interosts of
I(IXpnyers are protectod und the second is that OMERS wili continue to be the exclusive
pension pl~n jor munlolpal employees.
As tho government considers e new governance model, it is important to Identify the
rncmbmship of tho bocly tllet will be assigned the plan sponsor functions and to define
the accountability of the members of this body to the stakehoiders they represent.
Consequently, I would appreciato the Board's continued consu~ation on this and
rolatod Issues, and ask that I be providetllhe following information no iater than
March 31,2002:
recommendations on a new governance model;
recommendations dealing with the issue of rcpresentation on a decision-
making body ancl with Iho a.ssociated issuo of accountability back to the
membership;
M assessment of how tho recommencled governance model would
protect tho inlerests of taxpayers; and
u report on the positions takon ~lY various stakeholclers during past and
juture c<lnsultations.
I have provicled a copy of this letter to employer organizations ancl to benejiciary
organi<.ations representing at least one thOusand OMERS members. The list 01 these
organizations is attachcd. 1 also suggest thnt OMERS make Ihls information available
to all stakeholclers.
$ill(Jorely,
/~/ -?/ /
V~~ /'Yt-7r------
Hone Chris Hodgso!:l
Ministor
98
Attachmont
Page Em5
p, 04
83/84/82 23:23:89 EST; ASSOCIATION OF?->
1 519 ~33 7~~1 CLERK-Elgin Co
Page 882
MAR-04-02 MON 06:32 PM 260
FAX NO, 416 971 6191
P. 01
;1,0:""
/ \'---./ r' Association of
('.' ' , Municip?litles
d of ontariO
~'IlI"""._."'-".
!'.J','!i~ ~:(t'~""'."'--~~'"
,/'~l! "l'1~J, .~'; ·
"..", .' ll' ,,t,1:I'II,, ....
,,'i,1"""'"~ii' lllllli\t,,".,;~~ m,\'."Il\'.Il",~'~"
_... ".- .~i", '1lI!tl_,'W I:i tf~
.__._ ~...~_ ~1L'i1\~
-~-.
393 Universtty Avenue, Suit91701
TorontO', ON MSG 1e:a
Tel: (416) 971-9656' lax: (416) 971-6191
Ar""il" ~1T\l'lt?1l::lmt'l "".nlr:nm r:nm
To tfw immediate attention of the Clerk and Council
March 4, 2002 - Alert - 02/004
VOLUNTEER FIREFIGHTERS IN JEOPARDY
Isstl<:!: Firefighters wtlo volunteer arc being prcssured to resign as volunteers or lose their full timo
jobs.
Baclt(jround:
In late December 1999, AMO advisod its members about the potential pressure from the International
Association of Fire Fightors (IAFF)to force its "doul,le hatter" members to stop working as volunteers
in other municipal fire departmcnts. (See Alert 99/029). Soon after the Alertwas released, AMOwas
assured that lilLlc or no action was likely to occur. This is no longer the case.
Union locals began to take steps against "double hatters" who work full-time and as a result of
municipal amalgamation are noW volunteers within the same municipality. Also "double hatters" who
work full-time In one municipality and volunteer in another are being targeted. Firefighters are being
chilfged, and threatened with being charged under the International Association of Fire Fighters'
(iAFF) Consl:itutiol1.lfflrefighters are expelled from the union for being "double hatters", they may lose
their full-time jobs.
Lloyd ChurGhill, Chllir ol'the Rural Ontario Municipal Association (ROMA) advises that the attack on
"double hatter" volunteors wHi have a disproportionate impact on rural Ontario, and could create a
public safety crisiS in many communities, About 2,000 of Ontario's 17,000 volunteers are "double
hstte)[l,." Because of trleir training and experience, they are the leaders in many rural fire services.
Ann Mlllvale, AMO President is similarly ensuring that the government understands the negative
impact that the loss of "double halters" will have in communities. "In addition to the fire suppression
concerns, aiready one of our members advises us that itwould cost their community almost $2 million
every year to replaco their "double hatters" with full-timers. Clearly this puts significant pressure on
property taxes, oven more so in rural Ontario."
TI')e problem can be solved by amending the Fire Protection and Prevention Act (FPPA), so that
"double hatters" romain employed despite the <lctions of firefighter unions. Similar legislative
protections are available to firefighters in other Provinces. The inclusion of a duty offair representation
provision in tho Act would also be helpful.
Action: Tllis issue was raised at the recent ROMA conference as well as numerous meetings that
AMO has held. AMOwill beworkingwith its members and seeks their input on union actions and the
impacts losing "double hatters" will haveon municipalities, AMO members are strongly encour<lged
to raise this issue ancl the solutions with their MPP's. AMO will keep its members updated.
Thh; inlorlllnlion Is available through AMO's subscription based MUNICOM network at www.munlcom.com.
For mol''' jnlorm~tioll contact (416) 971-9856: Jeff Fisl1Or, AMO Selliol' Policy Advisor at exL 315
99
@paC"
MUNICIPAL PROPERTY ASSESSMENT CORPORATIDN
February 6, 2002
FEB 18 200'
To:
Head of Council, Chief Administrative Officers, Clerks and Treasurers
From:
Carllsenburg
Vice-President, Customer Relations
Sub.iect:
Customer Service Initiatives
Previously, we advised you about the creation of two new departments, Customer Relations and
Property Values, and about our new customer service initiatives.
As we continue to move forward with our organizational changes, I am pleased to announce that
we now have a full management team in place for our Municipal Relations group. Arthur
Anderson joins us aq the Director of Municipal Relations to lead our efforts in providing
excellent customer service to our municipal clients. Arthur comes to MPAC from the Ministry
of Municipal Affairs and Housing, where he gained over 16 years experience working with
municipalities across Ontario. He is assisted by an exceptional team of Municipal Relations
Account Managers in this priority task. I have enclosed a list of the Municipal Relations
Account Managers with contact infOlwation along with a map for your reference.
During bur transition to the new organization, we will continue to deliver on existing
commitments and to develop new and improved products and services in response to your needs.
If you have any questions on any of these matters, please contact your Municipal Relations
Account Manager, or Arthur Anderson directly at (905) 837-6993, by fax at (905)837-6280 or
e-mail atandersari7ijmoac.ca.
We look forward to working with you in the future.
Yours truly,
Carllsenburg
Vice-President, Customer Relations
EnClosure
100
Form No. L6060M
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
Municipal Relations Account Managers
.
ZONE MUNICIPAL RELATIONS ADDRESS CONTACT NUMBERS E-MAIL
ACCOUNT MANAGER
1 Dennis McMeekin 57 Napier Street, Tel: (519) 524-7326 ex!. 207 mcmeekde@mpac.ca
PO. Box 190 Cell: (519) 524-3711
Goderich ON N7 A 3Z2 Fax: (519) 524-5271
2 Corinne McCormack 63 Charin9 Cross Street Tel: (519) 759-6310 ex!. 223 mccormco@mpac.ca
Brantford ON N3R 7K9 Cell: (519) 761-1882
Fax: (519) 759-1011
3 Greg Baxter 5255 Yonge Street, Suite 400 Tel: (416) 250-2150 ex!. 6003 baxtergr@mpac.ca
Toronto and North York ON M2N 6P4 Cell: (416) 250-2142
Durham Fax: (416) 275-1926
3 Carlos Resendes 50 Bloomington Road West, 2,d Floor Tel: (905) 727-2647 ex!. 346 resendca@mpac.ca
York, Halton PO. Box 2700 Cell: (905) 424-9069
and Peel Aurora ON L4G 6J8 Fax: (905) 727-2933
4 Valerie Jones 169 Pine Street East Tel: (705) 645-8994 ex!. 211 jonesva@mpac.ca
P.O. Box 150 Cell: (705) 644-1534
Bracebridge ON P1 L 1T5 Fax: (705) 645-1870
5 Michel Contant 132 Second Street East Tel: (613) 933-7249 ex!. 306 conlanmi@mpac.ca
P.O. Box 219 Cell: (613) 361-4748
Corrtwall ON K6H 5S7 Fax: (613) 933-0597
6 Darryl Bender 801 Mounljoy Street qouth Te!: (705) 264-9455 benderda@mpac.ca
P.O. Box 315 Cell: (705) 360-0905
Timmins ON P4N 7E2 Fax: (705) 268-7784
~
<::)
~
@'
.M\.iNlcIPAk. PRtlP~~'1'Y AsSt::!3sMtN'T t:djiF'tii::A'rinN
Customer Relations
Account Zones
Northern Ontario
Legend
. Field Office Locations
_ County/MunicipallDistrict Boundaries
Customer Relations Account Zones
b';'Xl Account Zone 1
Wt",d Account Zone 2
1""0'1 Account Zone 3
1";,,"'1 Account Zone 4
vc,,;n Account Zone 5
t~'$l Account Zone 6
U-
~
o
N
Western, Central & Eastern Ontario
Pfoi>J",~Sj<MliricipOlP;;;PorlfAS2~"-Q,""'rati-';;:IJ#...".tiOnTeoMoio;y.F.i"\J''l'201l1
CUSTOMER RELATIONS ACCOUNT ZONES
Area of Responsibility and Field Office Locations
ZONE 1
COUNllES OF HURON. PERTH, GREY, BRUCE. LAMBTON, ESSEX, ELGIN
MIDDLESEX, OXFORD and the MUNICIPALITY OF CHATHAM-KENT.
Field Offices: Windsor. Chatham, Samia, London, Owen Sound and Goderich
ZONE 2
REGIONAL MUNICIPALITIES OF NIAGARA & WATERLOO, CITY OF HAMILTON.
COUNllES OF HALDIMAND, NORFOLK, BRANT, DUFFERIN & WELLINGTON
Field Offices: St.. Catharines, Cambridge, Hamilton, Brantford and Guelph
ZONE 3
CITY OF TORONTO and the REGIONAL MUNICIPAUTlES OF DURHAM, YORK.
HALTON & PEEL
Field Offices: Toronto (Old Toronto & North York), Oshawa, Aurora & Mississauga
ZONE 4
COUNllES OF NORTHUMBERLAND, HASTINGS. PETERBOROUGH,
HALIBURTON & SIMCOE, CITIES OF PRINCE EDWARD COUNTY
& KAWARTHA LAKES. DISTRICT MUNICIPALITY OF MUSKOKA and the
TERRITORIAL DISTRICT PARRY SOUND
Field Offices: Trenton, Bancroft, Peterborough, Undsay, Barrie, Bracebridge &
Parry Sound
ZONE 5
COUNllES OF PRESCOTT & RUSSELL. STORMONT. DUNDAS & GLENGARRY,
LANARK, LEEDS & GRENVILLE, FRONTENAC, LENNOX & ADDINGTON
& RENFREW and the CITY OF OTTAWA,
Field Offices: Cornwall, Brockville, Kingston, Pembroke and Ottawa
ZONE 6
TERRITORIAL DISTRICTS OF NIPISSING, COCHRANE, TIMISKAMING,
SUDBURY. MANITOULIN, ALGOMA, KENORA, RAINY RIVER & THUNDER BAY
and 'he REGIONAL MUNICIPALITY OF SUDBURY
Field Offices: North Bay, Timmins, Sudbury, Little Current,_ Sault ste. Mame,
Thunder Bay, Dryden, Fort Frances & Kenora
FEB-18-02 17,03 FROM,
1D,
PAGE 2
"'(]j/~~nbllr0
.. 4!ketiJbdJ~~
The Corporation of the Town of TiIIsonburg
Fcnruary I'), 2002
Mr. Serge A. Cantin, Q.c.
System Gcneml Counsel
C'lInadian National
9.15 de La Gauchetiere Strcet West
Montreal, Quchcc
11.1B2M9
Dear Sir:
.1~J;,:_.___erQl}!\se,I.Qisconlinual}(;~_()f Railway Linr;.,_r.N (~6..S_QS ub,Hyisl(l\ \
Please be advisctlthat thc Council of the Town 01' Tillsonburg, at a sl",,:;;d 1ll"L'I illg held
February IS'II. 2002, passed the 1()llowing resolution:
"WIIERf'AS Canadian National Railway has given lIoli..,' or
discontinuance of Railway Line, eN CASO SubdivlSiOlIl ", detaikd ill
Notice of November Brd, 2001 (File 5505-354-3) and has (llkrl'\lto ,dl
all or its interest in tbe railway line to thc Town of Tillsollhllrg and other
Municipalities pursuant to The Canadll Trnnsportation ^,.t:
BE IT RESOLVED THAT the Coundl ol'the Town ol'Till,ollhllrg h.~rcby
direL'ls that eN Rail be advised that this Municipality. al\lll!.'. With ,ueh
others as llIay indicate un interest, is interested in ncglltii1tillg tbe 1'\Il'l'.lwsc
01' this Rail Line in its entirety including all track, signals, land and rail
related materiul subject to a normal due diligencc pr(lccss."
HCarricll"
,. .~
MIINll'IPAI. OI'FICl,S T\lWIO C,,"IO\' Moll
..wn lirnadwllY. S~~wlUl Fluor. Suilc 204. Til1:-:onburg, OnWrlo~-1( i SA" r~b(~ I)) H4].h42x 1:;1\: (,... Itl) S-I,I IJrl.ll
FEB-19-02 17,03 FROM,
ID,
PAGE 3
Mr. Sel'g(~ A. ('antin. Q.c.
I'chmury 19, 2002
Pug\: 2
Plcase ;lcknow1cdgc receipt of this resolution and notify thc olldcrsigrwd s(\ Ihat wc Inay
initiate (IIII' duc diligcncc pl'ocess.
c"
Y(IIH"S\:.tr~,
(. .') ~..
":.-";- ....., ... ..."~.' "-".,
- "'" ""~~'
.~ . ~._..~ ---S""-.-._:>
I)uvid c. Morris, AMCT
Chid' Administrativc Officer/Clerk
I)CM:lv
( 'c: Warden [)uve Oliphunt, County of Oxford
Elgin County
Norll,lk County
Ilaldirnand County
City ol'S!. Thomas
Mr. John Finlay, MP Oxford
Mr. Ross Snctsinger, Rail Ways to the Future
Ms. Dcll I'r\lthero, St. Thomas Central Railway
Mr. Stew Peters, MPP, Elgin-Middlesex-London
Mr. Gar Knutson. MI'. Elgin-Middlesex-London
Mr. I~rnie Hardeman. MPI' Oxford
Mr. Tohy Barrett. MP Haldirnand-Norfblk-Brant
Th\, Ilonourah1c David Collenette. Minister of Transpol't
",.-....-.,,,.........-.--....,,...,,.--,,,,,"'
MUNICIPAL ()FFI('F~ "I'(I\\Ill f\:nlf'c Miill
,100 BroHllwuy. S~~c.:1l1U1 f"h1vr. ~llll...: 204, Tills(lnhlLq~, ()lIlilrl~1 N.1(i 5.'\ "l"d; ~ 19) ~42-M:.X hl\' l:i 11)1 S,P lJ.l \,
02/19/02 TUB 16:08 FAX 09 +519 633 9019
CITY OF ST THOMAS
~001
Peter J. Leaek, M.P.A.
City Clerk
Ofl;ce of the Clerk
P. o. Box 520, City Hall
51. Thomas. Ontario N5P 3V7
Telephone: (519) 631-l680, Ex!. 100
Fax: (519) 633-9019
TI'fIi. ;.O"l~ORA'n()r-: (>r: 'n.m Cl'f'Y or;
ST. THOMAS
February 19'\ 2002
By FAX: (519) 633-7661
lVIr. Mark McDonald
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5Vl
Re: Discontinuance of Railwav Line
Dear Mr.McDonald:
Please be advised that the following resolution was passed by the Council of the Corporation of the
City of St. Thomas on Feb\llary 18th, 2002.
"THAT: Whereas Canadian National Railway has given notice of discontinuance of Railway
Line, CN CASO Subdivision as detailed in Notice of November 23rd, 2001 (File 5505-354-3)
and has Offered to sell al) of its interest in the railway line pursuant to the Canada
Transportation Act.
BE IT RESOLVED THAT the Council of the Corporation of the City ofSt. Thomas hereby
directs that CN Rail be advised that this Municipality along with such others as may indicate
an inteTest is interested in negotiating the purchase of this Rail Line in its entirety including all
track, signals, land and rail related material subject to a normal due diligence process."
lfyou require a letter to follow this FAXed copy, please contact the writer.
105
FEB-18-02 17,02 FROM,
ID,
PAGE 1
~1I~
~ Q~fb!JI~~
FAX
Town of Tillsonburg
200 Broadway, St('(md Floor
Tillsonburg, Ontario
N4G SA 7
Phone (519)842-64211
.Fax (519)842-94.'1
Oat!' :..1.'ch,:ul'ryl.9!.?9.23"
NlIllIb(~r or IJaJ.:l's indudinJ.: COVlT sheet: 3
From:
Lana Vcrstraet('n
......."".,.. '_"_'U_ ....__._~
li'llx: (519)l{42 .')4:\ 1
...... . ..-..
To:
St'(> following
".n.. . ,_ " ,...", ... .. .-..~'~-----"_.. ".-
FlIX:
--..".
Firm:
Enlail:
WardclI naw Oliphallt, ('ounty ofOxti)rd (519)537-\024
I'.lgill ('('(lIlty (51 '))(,:lV/6(,!
NOI'll,lk ('t,ulIly (51 l))426-R573
Ilaldilllaml ('o(,nty (705)2X6-4829
City ors!. ThonHls (519)6.1.1-')() I <)
Mr. .",1111 Finlay. Mi' OX!I)rd (51 '))42\-0271
Mr. Ross SIlI:lsingcr. r~ail Ways to the Future (4\6)69R-1905
Ms. I kb I'nllhcl'o, S1. Tholllas Central Railway (519)633-.130X
Mr. StCVl~ "lOtel's, MPI', Elgin-Middlesex-London (519)631-947X
Mr. (iar Kuulson. MI', 1',lgin-Middlcsex-London (519)631-8555
Mr. i:l'Ilic lIanlcman. MPP OX/lm\ (519)537-3577
Mr. Toby llarTcll, MP IlaldinliHHI-Norlillk-Branl (519)42R-OX:\5
TI1l' IloIIO(II'al>'" I )avid Colklletlc, Minister of Trans porI
'The Corporation of the :Municipafity of Centra[ 'E[gin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph.519-631-4860 Fax 519-631-4036
February 19, 2002
FEB 19, ~!),Il\IJ
Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Sir:
SUBJECT: CN RAIL NOTICE OF DISCONTINUANCE
-CN CASO Subdivision - File 5505-354-3
Central Elgin Council, at their meeting held on Monday, February 18,2002. passed a resolution
which endorses a resolution adopted by County Council at their Special Meeting held earlier in
the day.
The member of Central Elgin Council believe that the discontinuance of the rail line by CN and
any disposal of assets should be halted immediately in order to provide the affected
municipalities with adequate time in which to pursue alternatives.
A copy of this letter is being forwarded to the Hon. Gar Knutson. M.P. for Elgin-Middlesex-
London, Steve Peters, M.P.P. for Elgin-Middlesex-London and the Hon. Ernie Hardeman,
M.P.P. for Oxford with the hope that the area's senior elected representatives can act quickly to
halt the proposed discontinuance and/or any disposal of assets by CN Rail.
c.c. Gar Knutson. M.P.
Steve Peters, M.P.P.
Ernie Hardeman, M.P.P.
'" -
Municipality of Central Elgin
Resolution
February 18, 2002.
Moved by
Seconded by
THAT: The Council of the Corporation of the Municipality of Central Elgin endorse a resolution
by The Corporation of the County of Elgin relative to an application by CN Rail for discontinuance
of Railway Line, CN CASO Subdivision.
THE COUNCIL Of THE
CORPORATION Of THE
MUNICIPALI'IY Of CENTRAL ELGIN
~[R1. ~~~ [Q)
C1 ~ f.d
MAYOR
DAVE ROCK
Municipality of
Bayham
o ~o~~"
7>POl'funity Is
Ffi'\ f:() ~nn?
P.O. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1 YO
Tel: (519) 866-5521 . Fax: (519) 866-3884
email: bayham@bayham.on.ca
February 25,2002
(Mrs.) Sandra J. Heffien, Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Sandra
Please be advised that at the regular meeting ofthe Council of the Municipality of Bay ham held
February 21 st, the following resolution was passed:
"That the Council of the Municipality of Bay ham support the resolution ofthe
County of Elgin to indicate an interest to CN Rail in negotiating the purchase of
the CN CASO rail line (File 5505-354-3)."
I trust this is sufficient, but should you have any questions please, feel free to give me a call.
Yours truly
~~~
lVIrs. Lynda Millard
Clerk
File: CIO
C2002-l9
Ci?
SupplVd tIl.e &Ji.6_ .M.tweum 0.1 Vien.na
~catW.ft !J'w.j<<l
02/22/2002 10:41
7735334
MALAHIDE
PAGE 01
Township of
MALAHIDE
87 John Street Sourh,
Aylme\; Ontario N5H 2C3
Telephone: (519) 773..5344
Fa,,: (519) 773.5334
EmaiI: malahlde@township.malahide.on.C(l
www.township.malahide.on.ca
February 22, 2002
County of Elgin,
450 Sunset Drive,
81. Thomas, Ontario.
N5R5VI
Dear Sirs:
RE: Canadian National Railway
CN CASO Subdivision
Malallide Township Council passed the fOllowing Resolution on February 21, 2002:
THAT Malahide Township Council supports the Resolution of tbe County of Elgin dated
February 18, :200:2, with respect to the purchase of the Canadian National Railway line.
Yours very tmly,
TOWNSHIP OF MALAHIDE
(f~
R. MILLARD, C.A.O.lCLERK
Copy - Rail Ways to the Future Committee
(Fax No. 416-698-J 905).
C:\MyFile'\di.n.', flIcs\Rondy. 2002\aOllnly - railwoy. teb 22.wpd
llANDA\..L R. "'I\..LARO
C:.A,O,/(;/I)r!,
Em.liI: cl<::I'k@to\Vn~hip,m(-lbhidc.on.c~
SUSAN E. WILSON
Tn:a,~tm'
Email: ttC:;l~Ul.er(g~towl1:\hl...m~ 1:1 h i~k'.on .C~l
Ministry of
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley St. West
Toronto, Ontario
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
Ministere des
Transports
Bureau du ministre
E:difice Ferguson, 3e etage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
(416) 327-9200
www.mto.gov.on.ca
~~~
~,,~
Ontario
FED 1 8 ZOOZ
Mr. John Wilson
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
fEB 2] ?OO?
Dear Mr. Wilson:
Thank you for the letter sent by your predecessor, Mr. Duncan McPhail, as well as the recent
letter sent by Mr. Steve Peters, MPP, Elgin-Middlesex-London, on your behalf, regarding
Highway 40 I emergency detours in Elgin County. 1 welcome the opportunity to respond.
I appreciate Elgin County Council's concerns on this matter and, as I noted in my letter of
November 6,2001. to Mr. McPhail, ministry staff have been working with municipalities to
establish predetermined and signed Emergency Detour Routes to guide traffic onto roads that can
handle increased traffic volumes. In addition, I would also like to assure you that the ministry
recognizes and understands the disruption that detours from Highway 401 onto Elgin County
roads can create in the community. However, as you know, the ministry no longer subsidizes
municipal roads, and I am unable to support your request for the Ministry of Transportation to
fund 20 per cent of a roadway reconstruction project in your community.
As an alternative, the Ontario Small Town and Rural (OSTAR) Program is underway and may
provide you with an opportunity for additional funding. The timing, purpose, and funding for
each future round will be announced prior to that round. For further information on the OST AR
Program, please visit the SuperBuild Internet site at www.superbuild.gov.on.ca. or cali toil-free
1-866-306-7827.
Thank you again for bringing this matter to my attention.
Yours sincerely,
ptk
Brad Clark
Minister
cc: Mr. Steve Peters, MPP. Elgin"Middlesex-London
Township of Southwold
106
Ontario SuperBuild Corporation
Ministry of Finance
Frost Building South, 6'h Floor
7 Queen's Park Crescent
Toronto, Ontario M7 A 1 Y7
Telephone: 416 325-0424
FacsImile: 416325-8851
www.SuperBuild.gov.on.ca
Societe ontarienne SuperCroissance
Ministere des Finances
Edifice Frost Sud, 6' etage
7 Queen's Park Crescent
Toronto (Ontario) M7A 1Y7
Telephone: 416325-0424
Tehkopleur: 416 325-8851
www.SuperBuild.gov.on.ca
f yI
~ Ontario
SuperBuild
February 18, 2002
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
FEB ?!'> 200?
Dear Municipal Council,
I read with interest your Council resoiution regarding federal and provincial support for public
infrastructure. I appreciate your endorsement of the need for infrastructure financing in Ontario.
In fact, SuperBuild was designed for that very reason - to bring focus to provincial infrastructure
needs.
As your resolution notes. provincial and federal investment is essential to upgrade. replace and
expand our public infrastructure. At SuperBuild. we believe private sector investment is also a key
component. Since our creation in 1999, SuperBuild has coordinated nearly $9 billion of provincial
investment in various infrastructure projects around the province. We have leveraged that
investment to total nearly $13 billion in more than 3,100 investments across Ontario (see attached
chart).
As part ofthe nearly $13 billion in infrastructure investment in Ontario's municipalities, the
province has committed $1.9 billion on three specific municipal SuperBuild initiatives: the Ontario
Small Town and Rural Development Initiative (OSTAR); the Sports, Culture. Tourism
Partnerships Initiative (SCTP); and the Millennium Partnerships Initiative (Millennium). These
SuperBuild municipal initiatives are well underway. The selection process has been extremely
competitive and has used a criteria-based process that emphasizes, for example, benefits to the
community, good value for money. innovative partnerships and the ability to attract investment
from other sources.
In December last year, the provincial and federal governments announced $135 million to assist
more than 250 small cities, towns and rural communities under OSTAR's Round 1 - health and
safety projects. Currently, funding for more than 50 successful OST AR projects has been
committed, with more announcements pending across the province.
Under the SCTP initiative. the province has announced 128 health and safety projects across
Ontario. totalling a provincial investment of $18 million. There are still more SCTP
announcements to come. To date, the province has nominated 263 projects to the federal
government for funding consideration under the Canada-Ontario Infrastructure Program and we
await their response.
107
Municipal Council
February 18, 2002
Page 2 of 2
Currently, Millennium investments include projects valued at more than $120 million in the
Greater Sudbury and Waterloo Regions, in Ottawa and in the London area. SuperBuild staff
continue to work directly with Ontario's Millennium communities to fund local priorities that meet
the stated criteria and we look forward to further announcements in the near future.
I congratulate you for recognizing that public infrastructure is not only the backbone of a growing.
successful economy, but also the key to a strong quality of life. SuperBuild reflects the provincial
government's commitment to a strong quality of life in Ontario's communities while atthe same
time promoting economic growth and development across the province.
For a detailed list of infrastructure projects invested in by the province since 1999 you can click on
to the SuperBuild website at www.SuperBuild.ca.
Should you have further questions, please feel free to contact Dan Schultz at SuperBuild's External
Relations branch at 416-212-2312.
David L. Lindsay
President arid CEO
Cc The Honourable Brian Coburn
Minister of Agriculture. Food and Rural Affairs
The Honourable Jim Flaherty
Minister of Finance
The Honourable Chris Hodgson
Minister of Municipal Affairs and Housing
The Honourable Tim Hudak
Minister of Tourism, Culture and Recreation
Ms. Ann Mulvale
President, Association of Municipalities of Ontario
Mr. Steve Peters, M.P.P.
Elgin-Middlesex-London
108
......
o
w
Summary:
Infrastructure investments
Sector
Number of SuperBuild Total
projects Investment Investment
(millions) (millions)
218 $1,278 $2,078
674 $1,864 $3,389
1,387 $486 $1,054
229 $3,164 $3,226
688 $2,068 $3,288
Postsecondary Education 1
Health and Long-Term Care
Environment and Natural Resources
Highways/other transportation 2
other
(Northern Development, Tourism and Recreation,
OSTAR, SCTP, Millennium, Justice)
Total
3,196 3
$8,8604
$13,0355
1 Postsecondary only. Does not include transfers to school boards for capital purposes.
2 Does not include recent transit announcements.
3 Does not include all projects under $500,000; will increase as more projects are approved.
4 Includes SuperBuild investments from 1999-00 to end of fiscal year 2001-02 (estimated).
5 Includes private and public sector partner contribution commitments.
As of December 14, ?001
A COMMUNITY CONSORTIUM
-
Elgin Ccrnmuni:IY Futures
DevEkpment Corporaticn
The Cruniy of Elgin
The City of st. Thcffi as
SL Thema; Elgin GenEl'al Ho;ptal
BEJICanada
st. Thana; EnEl'gy Sevlces Inc.
AmtEJocom Ine
Elgin Assoclatim of Canmunl"ly
Living
st. Thoma; & District ChambEr of
Ccmmerce
LargNeI
Fanshawe College
Ontario Ministry of AgncultLre,
Fcxx:I & Rural Affairs
Frundaticn N elwaks
Information Elgin
Elgin Federollcn of AgrtCl.Jture
Elgin. Middies,,", Oxfad Local
1raining Board
Elgln-Si.Thartlas Health Unit
st. Thana; Eccnomlc
DevEJcpment Corporatlcn
Kettle Oeel< Ccn3ervatlcn
AulhOlliy
Employment Services Elgin
SMART COMMUNITIES
Elgin County and the City of 8t. Thomas are poised to become one of
Ontario's "connected communities". In this new age of technology
communities need to become connected to increase their
competitiveness in the market place, encourage economic opportunity,
and connect citizens to their goods and services. This includes
information and interaction with government, social services, health,
and community organizations. A smart community makes services and
information more convenient and accessible to all through the use of
technology.
* Countries with the greatest growth in employment and in total factor
productivity in the 1990's are those where the use ofICT (information
& communication technology) is most widespread (World
Employment Report 2001)
CONNECT ONTARIO I GEOSMART
The Ontario government is investing $82 million to increases the
technological capacities of communities. The Ministry of Energy,
Science and Technology (MEST) will invest up to $ 1 million per
community to spur the development of technology-based projects,
partnerships and infrastructure. The Ministry of Natural Resources
(MNR) will invest up to $.5 million per community in land-related
(geospatial) information systems development. Currently, Ontario's
geospatial information is largely unorganized and inaccessible to many
individuals and organizations. GeoSmart will standardize and compile
base data for wider availability and usage.
There are three stages to the Connect Ontario application. Firstly a
Letter ofIntent (LOI) , then ifthe LOI is accepted, a proposal for
business plan development funding, and lastly, a proposal for the
implementation of the business plan.
Elginconnects.ca
Mission Statement - To promote and enhance our quality of life and
opportunities for development through partnerships and information
communications technology within the City of St. Thomas and the
County of Elgin.
elginconnects.ca is a consortium of community stakeholders throughout
the County of Elgin and the City of St. Thomas. They came together
to identify the needs and concerns surrounding new technology and to
aid the community of Elgin and St. Thomas to be participants in the
New Knowledge-Based Economy.
Through the coordination and partnerships fostered by this initiative,
Elgin I St. Thomas will avoid costly, sporadic and fragmented
investment in technology. The region will be equipped to attract
investment, develop new business opportunities, provide superior
services to residents and compete in the global economy.
1 1 0
The Elgin I St. Thomas Connection
Elgin County and the City of St. Thomas are currently working on the business plan and a full Connect
Ontario Infrastructure Plan is under development. The key priorities which citizens, businesses,
organizations and local government have developed are:
. A unique community portal- a single window access point to public and private sector services
and information to create an integrated community network
. A full directory including businesses, agencies and organizations
. A full community events calendar to implement registration online
. Connections and links to services and information
. Mapping locator services for tourism, recreation, businesses, etc.
. GIS mapping services to comp lement 911, ambulance, conservation, and agriculture needs
Technology
Infrastructure
Facilitate and implement
new technologies to
increase bandwidth
availability across the
Interuet Applications
Facilitate the creation of
applications with the
various sectors,
including a portal and
e-commerce platform
Access
Optimize access,
including training to
all citizens
elginconnects
.
Partnerships
Continue and expand all
community involvement
Project Chronology
July 2000
Aug 2000
Nov 2000
Aug 200 I
Sept 2001
Oct 200 I
Nov 2001
Dec 2001
Jan 2002
Feb 2002
Feb 2002
Feb 2002
Mar 2002
Letter of intent
eMIT (Elgin Middlesex Information Technology) study finished
Proposal for business plan development submitted
Proposal approved
Kick off of business plan development - Warden ofthe County of Elgin and the Mayor
of St. Thomas declared Champions for elginconnects
Business Meeting at The Wharf, Port Stanley - kick-off of market study
Sector specific workshops - municipal governments, agriculture. tourism, community
information
Market Analysis finished; Elgin ICT Training inventory completed
Portal Demonstration Day; ICT infrastructure inventory
Structure and governance study - investigation of not- for-profit corporation or co-
operative structure
GIS and mapping applications plus inventory
Gap analysis and costing; call for Requests for Information for portals, GIS applications,
and Community Based Network Infrastructure
Fundraising; Business Plan (to be completed)
111
Details of work for March and April
finish the governance structure model
continue discussions with vendor partners
develop directory of business, agencies and community organizations from the information
collected from rural CAP centers and agency directories
municipal meetings with costing projections
develop the GIS component
submission for county infrastructure
Note: We may not be able to submit the Phase III proposal by end of March however, the nex1
deadline is June. (although we are still pushing for that) Most communities are not able to
make the March deadline as the GIS GeoSmart component is ex1remely onerous and challenging.
The City of Guelph is taking a full year to develop its proposal. Most community leads are the
Municipalities and have 3 ~ 4 employees in charge of the project and have the whole
$100,000.00 for expenses and consultants. We look very efficient.
Douna Luun
Community Development Officer
1 1 2
FFH f.l2 ?11~ry
n
Vice-President (External)
February 22, 2002
Ms. Sandra J. Heffren
Administrator/Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Ms. Heffren:
It is a pleasure to present you with this report that details the use of the TD Waterhouse Stadium
for this past year, including its role as a major venue for the 2001 Canada Summer Games. I am
sending this report to all major donors to the Games, to let you know of the continuing
impact and importance of the Stadium to the University, the City of London and surrounding
regIOn.
As you will see, the TD Waterhouse Stadium has established itself as a University and
community destination for a variety of sporting events. In this way, the Stadium is truly a lasting
legacy ofthe Games - a landmark in which all donors should take great pride.
Thank-you again for your support of the 2001 Canada Summer Games. The University of
Westeru Ontario was very proud to partner with the Cities of London, Woodstock, St. Thomas
and the Village of Grand Bend, along with all donors, in hosting this event for Canada's athletes.
Sincerely,
~
Ted Garrard
Vice-President (External)
11 3
Stevenson-Lawson Building' London, Ontario' Canada' N6A 5B8
Telephone: (519) 661-3858 . Fax: (519) 661-3139 . E-mail: egartard@julian.uwo.ca
..
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STEWARDSHIP REPORT
TD WATERHOUSE STADIUM
THE UNIVERSITY OF WESTERN ONTARIO
FEBRUARY 2002
FEB 22 20D?
TD Waterhouse Stadium
Stewardship Report to Donors
The University of Western Ontario
February 2002
n
A Place for Excellence
August 30, 2000 - TO Waterhouse Stadium was officially opened as a crowd of 4,000 cheered.
Special guests included Ontario Premier, Mike Harris, then-London Mayor Dianne Haskett and
Western's President, Paul Davenport. A joint project of The University of Western Ontario,
2001 Canada Summer Games Alliance and many corporate and private donors including TO
Waterhouse, the Stadium was a highly-anticipated addition to London's athletic programs.
Two weeks later the Western Mustangs narrowly defeated the Guelph Gryphons in the first
football game to be held in Western's newest facility. The TO Waterhouse Stadium provides a
home for Western football games, track & field and a host of other sports. In addition, the
Stadium is used by the London community for a variety of activities throughout the year.
The Facility
With its artificial turf field, eight-lane grey and mauve track and 8000 permanent seats, the
Stadium is a state-of-the art facility for both Western and London. Situated on four hectares on
Western's campus, the stadium features a brick walkway engraved with the names of all
donors of $201 or more to the Stadium and the 2001 Canada Summer Games.
Western was pleased to recognize select lead contributors to the Stadium building project and
the Games by naming some of the facility's key features as follows:
. TO Waterhouse Stadium - recognizing the lead contribution to the project
. Donald J. Wright Track - an eight-lane sheet-rubber Mondo track
. J.W. Little Memorial Building - the building is 1,609 square metres in size and
commemorates the original naming of Western's first Stadium
. The London Free Press Media Centre
. The John Labatt Lounge - includes a glass wall looking out onto the field of play,
with some of the best seats in the house, with full amenities.
. Stanley J. Cowin Grandstand (west)
. John Metras Grandstand (east)
. Centre Field - John and Arlene Cram Family
. The "W' Club North End Zone
. Deloitte and Touche Ten Yard Line (north)
. r.c. Funding Financial Corporation Twenty Yard Line (north)
. Gary & Mary Margaret Koreen Thirty Yard Line (north)
. Michael & Sandy Kirkley Forty Yard Line (north)
. Bob & Donna Bourne Forty Yard Line (south)
. David & Marg McCann Fifty Yard Line (north)
. Reg Richter Fifty Yard Line (south)
TV Waterhouse Stadium - Report to Donors - Page 2
. Lerner and Associates Ticket Booth
. Tornado Insulation Ltd. Ticket Booth
. Cam and Randi Ivey Referee Room
. Mr. and Mrs. John M. Thompson Referee Room
. Richmond North Centre Corporation (Glen David, Bob Siskind, Torn Whealy)
Mustang Coaches Conference Room
. Drake Goodwin Corporation Medical/First Aid Room
. Andrew and Helen Spriet Team Dressing Room
. Richard M. Ivey Team Dressing Room
. McCormick Canada Starting Blocks and Soccer / Field Hockey Nets
. Paul & Kaye Beeston Baseball Diamond
. Stinson Security Services Ltd. Baseball Diamond
. CitiFinancial Baseball Diamond
The Canada Games at Western
The 2001 Canada Summer Garnes took place August 11 to 25, involving the Alliance partners of
London, Woodstock, Grand Bend, St. Thomas and The University of Western Ontario. TD
Waterhouse Stadium was showcased in a magnificent way as more than 5,000 athletes and
officials from 10 provinces and three territories participated in the Garnes. At the start of the
Garnes, more than 65,000 tickets valued at $1.1 million had been sold - a record volume of sales
for amateur sports in Canada.
The Opening Ceremonies attracted a record crowd of 16,000 people who witnessed an emotion-
charged parade of athletes and spectacular entertainment followed by capacity crowds at
various events throughout the Garnes and the Closing Ceremonies.
More than 6,500 volunteers were recruited to assist with the Garnes. The enthusiasm of this
army of volunteers buoyed all aspects of the Garnes and volunteers are now being encouraged
to become involved with a multitude of other community-based programs that rely heavily on
voluntarism to fulfil their missions.
The physical legacies of the Canada Summer Garnes include the TD Waterhouse Stadium, the
Canada Garnes Aquatic Centre and the Grand Bend Beach House. The Canada Garnes
provided an excellent opportlmity to build an updated facility for Western athletes and future
events held in London, Ontario.
Since the Garnes, accolades have poured in for Western and the Alliance partners for their
excellent organization of a truly world-class event. Many have said that this was "the best
Games ever."i
TD Waterhouse Stadium - Report to Donors - Page 3
Events Hosted at TD Waterhouse Stadium
Western's former Stadium, r.W. Little, saw many games and meets, alumni, friends and
students stomping and cheering the "Stangs" to victory and sometimes crying and complaining
about defeats. The new TD Waterhouse Stadium celebrated its one-year anniversary this fall-
and what a year it was! Western Mustang teams, teams from across London and Canada all
experienced joy and sorrow and a new tradition of excellence has begun. The Stadium has
already been used by many community groups and will continue to be an integral part of
athletics in London.
Fall 2000
Mustangs vs. Guelph (football)
Mustangs vs. York (football)
Mustangs vs. Waterloo (football)
Field Hockey Tournament
Mustangs vs. McMaster (football)
Field Hockey ~UA Finals
London Minor Football
OFSSA Regional Football
September 16, 2000
September 23, 2000
October 10,2000
October 14/15, 2000
October 21, 2000
October 28/29, 2000
November 12, 2000
November 25
Spring/Summer 2001
Thames Valley Marathon
Christian Academy Track Meet
WOSSA High School Track Meet
Southwest Track Meet
UWO Elementary Track Meet
Christian A.A.S.O. Elementary Track Meet
Special Olympics - Thames Valley Elementary Track Meet
Special Olympics - Thames Valley Secondary Track Meet
London-Middlesex Catholic Elementary Track Meet
Thames Valley Elementary Track Meet
Rurmers Choice Fun Run
UWO Rug Rats Track Meet
Canada Games Ontario Track Team Trials
2001 Canada Summer Games (August 11 to 25)
London Thunderbirds Football Games (4)
London Falcons Football Games (4)
Fall 2001
Mustangs vs. Laurier (football)
Lacrosse game
Mustangs vs. Waterloo (soccer)
Mustangs vs. Waterloo (football)
Lacrosse game
Mustangs vs. Toronto (football)
Lacrosse game
Field Hockey game
Mustangs vs. Ottawa (football)
September 15
September 16
September 23
September 29
September 29
October 6
October 13
October 14
October 20
Attendance
7500
9500
6000
n/a
6000
n/a
1000
700
Attendance
1000
100
600
100
600
500
750
750
3000
3000
100
100
500
over 45,000 total
300/ game
300/ game
Attendance
4100
300
50
11 ,300
300
3200
300
100
3600
TD Waterhouse Stadium - Report to Donors - Page 4
Events Hosted at the Stadium (continued)
Mustangs vs. Brock (soccer) October 21
Mustangs vs. Waterloo Football 1/ 4 Finals October 27
Lacrosse game October 28
Men's Lacrosse Championships November 4
London Minor Football Championships November 11
Thames Valley Football Finals November 24
United Way High School Football Tournament (10 games)
50
2000
300
400
800
3000
9000
The City of London at TD Waterhouse Stadium
The City of London has provided $100,000 per year to assist community groups wishing to use
TD Waterhouse Stadium. Applications to use these funds were accepted following the
completion of the 2001 Canada Games. So far, two organizations have accessed these funds:
. Middlesex County Board of Education for a city-wide Track and Field Meet
. United Way for their High School Football Tournament (formerly known as Red Feather
games)
The funds made available by the City of London will allow greater access to TD Waterhouse
Stadium for organizations that might not otherwise be able to afford to use this facility. In the
coming year these funds will allow greater use of the Stadium by community groups.
Thank you
The University of Western Ontario recognizes that a project of this size is possible only with the
tremendous financial support of alumni, friends and corporate, foundation and government
partners.
We are pleased to present you with this report and look forward to your continued interest in
the priorities of the University.
TD Waterhouse Stadium - Report to Donors - Page 5
Donors to the 2001 Canada Summer Games
and TD Waterhouse Stadium $5000+
Funding Partners
Goverrunent of Canada I
Gouvernement du Canada
Government of Ontario I
Gouvemement de rOutado
City of London I Ville de London
Canada Games Council! Conseil des
Jeux du Canada
Major Sponsors
($500,000 +)
3M Canada
Bell Canada:
Canon Canada Inc.
Jack and Sharon Cowin
Ford Motor Company of Canada,
Limited
Hydro One Inc.
Labatt Breweries of Canada
LOS Group me.
The London Free Press
TO Waterhouse Group Inc.
Tim Hartons
Associate Sponsors
($250,000 - $499,999)
Columbia Sportswear Canada
London Life Insurance Company
The New PL
Richard and Jean Ivey Fund
The Richard Ivey Foundation
Rogers Cable Inc.
The Perrier Group of Canada Ltd,
Don Wright
Platinum Level
($100,000 - $249,999)
Air Canada
The Blackburn Group me.
Bowes Publishers Umited
Coca-Cola Beverages Ltd.
County of Oxford
Hilton London
Human Resources Development Canada
IS Retail Inc.
Kellogg Canada Inc.
Masonville Place
Microsoft Canada Co.
Multi-Media Images
Natrel Inc.
Nestle Ice Cream Canada
Orion Software Systems Ltd.
Pizza Pizza Ltd.
Pollock NationaLease
Protek Systems
Larry Shaw
Sun Microsystems of Canada Inc.
TIle Boat Store Inc.
The Corporation of the City of
Woodstock
Jim and Beverly Thompson
Total Network Solutions
Gold Level
($50,000 - $99,999)
103.1 The Hawk
John Besterd
Bob Siskind, Tom Whealy, Glen Davis
Charles H. Ivey Foundation
City of St. Thomas
CJBKlBX 93 Radio
Judi and Lionel K. Conacher
County of Elgin
John and Arlene Cram Family
Dave Scatcherd Invitational Charity
Golf Classic
Drake Goodwin Corporation
Dr. Richard M. Ivey
Lerner & Associates
London Community Foundation
London's EZ Rock - Q97.5 Radio
PricewaterhouseCoopers
Roots
Andrew and Helen Spriet
Mr. and Mrs. John M, Thompson
Whit D. Tucker
Union Gas Limited
Silver Level
($25,000 - $49,999)
Audio Visual Medium
AXA Insurance
Paul and Kaye Beeston
Tornado Insulation Ltd
Brambles Equipment Rental
Canada Post Corporation
Churchill Logistics Inc
ernc Wood Gundy
City Centre Liquidations
Clintar Groundskeeping Services
County of Lambton
Friend of John Metras
Delta Faucet Canada
Elgin Community Development
Corporation
Ernst & Young (John Stein, Moira
Burke, Garth Howes, Warren Granger,
Michael Walker & John Sliskovic)
Frank Cowan Foundation
Godin London Inc
Grogan Ford Lincoln
Cam and Randi Ivey
Mrs. Beryl M. Ivey
London Downtown Business
Association
London Home Builders' Association
Magna International Inc
Malhotra Nicholson Architects Inc
McDonald's Restaurant of Canada
Merrill Lynch Canada Inc.
ND Graphics Products
Pacific & Western Credit Group
Pitney Bowes of Canada Ltd,
Pro-Install Multisystems Inc.
Quixtar Canada Corporation
Rose-A-Lea Gardens Ltd
Royal Canadian Legion Branch #498
Scotiabank
Sifton Family Foundation/Sifton
Properties Limited
St. Thomas Times Journal
St. WiUibrord Community Credit Union
Station Park All Suite Hotel
Stinson Security Services Limited
Summit Food Service Distributors Inc,
ID Canada Trust
The Walter 1. Blackburn Foundation
Mr and Mrs Robert J A Wildman
Bronze Level
($10,000 - $24,999)
Annex Publishing & Printing Inc,
Aon Reed Stenhouse Inc.
Apotex Inc
Association canadienne.francaise de
l'Ontario
A veiro Constructors Limited
Battlefield Equipment Rentals
Robert and Donna Bourne
Brass Craft Canada Ud
Bill Britton
CGU Insurance Company of Canada
CitiFinancial
Copp's BuildaII
Richard Costley.White
Mr. Dale E. Creighton
Mr. John B. Cronyn
Cumming Cockburn Limited
Deloitte & Touche
Dominion Blueline Inc
EllisDon Construction Ltd.
Elm Hurst Inn & Country Spa
Federated Tool Supply Co. Ltd.
Forest City Image Centre
Grand Bend and District Optimist Club
Inc.
Grand Bend Lioness Club
HairMasters
I C Funding Financial Corporation
!NG Halifax
Jones Packaging Inc.
Gary and Mary Margaret Koreen
Laidlaw Carriers Inc,
Lewis Bakeries
London Downtown Rotary Foundation
Maglin Furniture Systems Ltd
Marconi Communications
Marsh Canada Ltd,
David S,M, McCann
May McConville Insurance
McCormick Canada
Misteelco Inc.
Norlon Builders London Limited
Oakwood Inn Resort & Golf Club
Occupational Safety Group
Ontario Wholesale Lumber
Pelee Island Winery
Programmed Insurance Brokers Inc
Leonard Reeves
Rotary Club of Grand Bend Inc.
Royal Bank Financial Group Foundation
David and Valorie Scatcherd
John Schucht
TD Waterhouse Stadium - Report to Donors - Page 6
Bronze Level (continued)
($10,000 - $24,999)
Sertapak Group
Shell Canada Products Limited
Siskind Cromarty Ivey & Dowler
St Thomas Energy Services Inc.
St. Thomas Kiwanis Club
Stevens Signs and Displays
Stevenson & Hunt Insurance Brokers
Ud
T.W. Johnstone Co. Ltd.
Tardiscomm Inc
Teletech
The Corporation of the Town of
Bosanquet
The People Bank - A Subsidiary of
Herzing Colleges
Therm-O-Disc (Canada) Ud.
Unisource Canada Ine
Voyageur Transportation Services
The "W" Club
Dr. Dennis M. Walker
Western Fair Association
Z Group
Champion Level
($5,000 - $9,999)
Aboutown Transportation
Accuride Canada Inc.
Agropur me
Donald E. Barton
Mr Thomas Hand Mrs Sandra E Brent
William H. Brown
David R. Campbell
D. Robert Campbell
Canada Games ~ Woodstock
Paul H. Cocker
Cohen Highley Lawyers
Contrao Manufacturing (1982) Ltd.
Corporation of the Village of Grand
Bend
Cuddy International Corporation
John W. Davis
Deb Canada
Elgin Motor Frdght Inc.
Ferguson RV World Inc.
Fidelity Investments Canada Ltd,
Bob Gage
Mr. & Ms. James Gibson
Gorman Rupp of Canada Ltd.
Hal Gould
Hay Stationery Inc.
Jeff and Kathryn Hilton
Home Builders of Woodstock & District
Hostess Frito Lay & Courtney's
Whosesale Confectionery
Huron Tractor Ltd
hnpressions Printing Ltd
Jack & Barbara Hay Foundation
The John Hayman & Sons Company
Limited
Jon JUTUS
Key Contact
Michael and Sandy Kirkley
L H Gray & Son Limited
Lift Depot Ltd
Carl Lindros
London Property Management
Association
Lovers at Work Office Furniture
LTV Copperweld-Automotive Group
Lucy Little
John A. and LuAnne MacDonald
Mackenzie Financial Corporation
Carol McAulay-Weldon
McFarlan Rowlands Insurance Brokers
Dr. and Mrs. Robert M, McFarlane
Donald C..McFarlane
Dr. G. Edgar Meads
John and Sheila Metras
Microsoft Corporation
J Keith Moffatt
Motorola Canada Ltd
Rob Mustard
Nu-Oro Corporation
ObjectArts Inc
Bob Pearson
Mr. Reginald W, Richter
Keith Samitt
Gennaro J. Santucci
Bob and Debbie Schram
Mary and Darwin Semotiuk
Ley and Lois Smith
Spriet Associates London Limited
John St. Croix - Merrill Lynch
St. Anne's Conununity Festival
Stevens, In Memory of Jack and Alice
Janet Stewart
Sutton Group Select Realty Inc - Bruce
and Karen Sworik
Templeton Management Limited
David Dron Tennant
Thames Glass Limited
Bruce A. Thomas QC
Mr,and Mrs. Fred Tomczyk
Trimark Investment Mangement Inc.
U.Need.A.Cab
David and Ina Weldon
Westburne-Ruddy Electric
TD Waterhouse Stadium - Report to Donors - Page 7
Office of the
Prime Minister
Cabinet du
Premier ministre
February 18, 2002
FEB 22 ?OO?
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Ottawa, Canada K 1 A OA2
Mrs. Sandra 1. Heffren,
Deputy Clerk,
County of Elgin,
450 Sunset Drive,
St. Thomas, Ontario.
N5R 5Vl
Dear Mrs. Heffren:
On behalf of the Prime Minister, I would like to acknowledge receipt of
your Gorrespondence, with which you enclosed a resolution of the Council of the County
of Elgin regarding the use of Bell Canada's database for emergency purposes.
You may be assured that the views expressed in the resolution have been
carefully considered. As the issue raised falls within the responsibilities of the
Honourable Allan Rock, Minister ofIndustry, I have taken the liberty of forwarding a
copy of your correspondence to the Minister, who, I am certain, will also appreciate
receiving this information.
Yours sincerely,
}-P~
S. Poirier
Executive Correspondence Officer
Canada
@paC'
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
MAR 4, 2009
February 27, 2002
~rs. S. J. lIeffi'en
Deputy Clerk
County of Blgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
Dear ~rs. lIeffi'en:
Thank you for your letters outlining questions raised during my attendance at Council on
December 14,2001. I shall address each issue as outlined in your letter.
1. The role of~unicipal Property Assessment Corporation (~PAC) staff in the
administration of property tax rebates for vacant commercial and industrial buildings is to
determine the assessed value that is attributable to the vacant area. The receipt of the
application, calculation, payment and verification of the rebate is the responsibility of the
municipality. The withholding of property taxes pending clean up of derelict property is
an issue beyond the role of MP AC staff.
2. It is the role ofMPAC to value farmlands as directed in Section 19(5)(b) of the
Assessment Act, which states ".. . consideration shall not be given to sales of lands and
buildings to persons whose principal occupation is other than farming." If the purchaser
is not a fmmer and does not plan to farm the land, the sale would not be used in our
analysis which, therefore, would not influence the determination ofthe farmland value.
Purchasers from out of Province or out of country who are farmers and continue fm'ming
the propeliy they purchase, would be included in the analysis of fmm sales. If, over time,
the impact increases the market sale price offmmer-to-fmmer sales, the assessed values
would increase to reflect the market. MP AC staff are sympathetic to the concerns of the
owners of fmmIand caused by the impact of assessment increases and will continue to
balance that concem with the responsibility of valuing propeliy as set out in the
legislation.
114
1305 Pickering Parkway, Pickering, OntarIo L 1V 3P2
T: 905.837.6193 1.877.635.6722 F: 905.837.6280
www.mpac.ca
Form No, L5070M
Mrs. S. J. Heffi'en
February 27, 2002
Page 2 of2
3. A property in the farm tax class must apply to the Ontario Ministry of Agriculture, Food
and Rural Affairs (OMAFRA) according to the guidelines as established in Ontario
Regulation 282/98. When fmmproperties sell, MPAC sends the list of sales, on a
quarterly basis, to OMAFRA, who determines if the properties should continue to be
classified as fm'mland. IfMP AC is awm'e the purchaser is a bona fide fmmer, we would
advise OMAFRA. MP AC receives a list fi'om OMAFRA indicating properties which are
to be included in the fm'm tax class, just before our deadline (October) for changes to the
assessment roll for the following taxation year. While there is a slight window of
opportunity to identity propeliies which were transfened to another class, it is unlikely
that sufficient time would allow for a thorough review prior to preparation of the
assessment roll for taxation the following year. I understand there is an oppOliunity for
the owner to ask OMAFRA to review the issue ifthere are mitigating circumstances
regarding the owner's failure to file the necessary application. MP AC staff will
endeavour to identity such properties and work with the propeliy owner to assist in
resolving the issue within the guidelines set by OMAFRA
4. MP AC is committed to providing excellent customer service to the property owners in
Ontm'io. Our staff will make special effOlis to assist elderly persons and others who have
limited ability to obtain information from MP AC or m'e unable to travel to our local
office. We will, ifnecessmy, visit the propeliy and meet with the property owner to
discuss any issues relevant to their assessed value. Where municipal officials are aware
of such situations, it would be beneficial if they advised the local MP AC office to ensure
that we provide the necessary service to those requiring information.
I hope I have sufficiently answered the questions raised by Council. IfI can be of filliher service,
please feel fi'ee to contact me at (905) 837-6191 or Mr. Alihur Anderson, Director, Municipal
Relations at (905) 837-6993. If you wish to discuss, in depth, issues relative to the valuation and
classification of farmland, you may wish to contact Mr. Denis LeBrun, Senior Manager,
Residential, Fmm and Multi-Residential Properties in our Propeliy Values department.
Mr. LeBrun can be reached at (905) 837-6205.
w;
D,,, BJ'koJY~
Director, Customer Service
Copy Carl Isenburg, Vice-President, Customer Relations
AIihur Anderson
Denis LeBrun
115
1305 Pickering Parkway, Pickering, OntarIO L 1 V 3P2
T: 905.837.6193 1.877.635.6722 F: 905.837.6280
www.mpac.ca
Form No. l5071M
(Mrs.) SANDRA J. HEFFREN
DEPUTY COUNTY CLERK
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
MARK G. McDONALD
CHIEF ADMINISTRATIVE OFFICER
February 12, 2002
Mr. Dave Blakely
Municipal Property Assessment Corporation
1305 Pickering Parkway
PICKERING, Ontario
L 1V 3P2
Dear Mr. Blakely:
Further to our letter of January 25, 2002, regarding item #3 concerning flagging sudden
changes in designation of farmland for taxation purposes, the attached is an exampie
showing the impact to farmers who forget to submit the required paperwork indicating that
their land is subject to the farmiand tax rate.
As indicated in the memo from the Township of Malahide, their municipality has
documented cases where the submission of notification for the farmland tax rate were
inadvertently overlooked causing undue hardship for the farmer.
We await your response to this and the other items listed in our previous letter.
dQrUI~Lyp, 0,. .
san~~;;rs),
Deputy Clerk.
SH/db
Att.
cc Mr. Carllsenburg, Vice President, MPAC
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116
TOWNSHIP OF MALAHIDE
MEMO
January 23,2002
While reviewing the 2002 Tax Roll, we noticed that your property assessment has changed from
Farmland to Residential. Residential property is subject to a tax rate that is 4 times greater than
the Farmland property.
The Ministry of Agriculture and Food makes direction to the Assessment Office as to the
classification offarmland, the Assessment Office then provides this information to the
Township. The Township has no authority to change any assessment until directed by the
Ministry.
The phone number for the Ministry of Agriculture & Food is 1-800-469-2285, and the phone
number for the Assessment Office is 681-0050.
Your Interim 2002 Tax Bill does not reflect this classification change. However, when the Final
2002 Tax Bills are generated, your property will be classified as Residential and taxed at the
Residential rate for the entire year.
Please feel free to contact this office if you have any questions.
Susan Wilson
Treasurer
Township of Malahide
773-5344
11 7
January 30, 2002
John
RE: Farmland switching into the Residential class
When preparing the Interim Tax Billing, I noticed we had 10 farmers, whose property was
farmland in 2001, but is residential in 2002. There may be more than 10, but that is all I noticed.
We have sent the attached notice to all of them. Their Interim Bills, went out at the farmland tax
rate. but their Final Bill will be calculated as residential for the entire year. Their Final Bills will
be very large.
I spoke to some of the farmers. At least 4 of the properties were estates that were sold in 2001
and some farmers lost or forgot to return the forms to Ag & Food.
The impact on 10 farmers is they will pay in total at least $19,533 MORE in taxes than they
did in 2001 because of the change in property class.
I am providing this to you as FYI only, as I know you have expressed interest in the process, and
I was hoping the issue may arise at ROMA.
/
~~.
118
'._"'i,
./
(Mrs.) SANDRA J. HEFFREN
DEPUTY COUNTY CLERK
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
MARK G. McDONALD
CHIEF ADMINISTRATIVE OFFICER
Mr. Dave Blakely
Municipal Property Assessment Corporation
1305 Pickering Parkway
PICKERING, Ontario
L 1V 3P2
.
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January 25, 2002
~
Dear Mr. Blakely:
At the County Council meeting you attended on December 14, 2001, Council raised
various questions, some of which were:
1. Ability to withhold tax rate reduction on vacant property until landowners clean up
derelict property.
2. Rectification of unfair assessment on farmland due to urban pressure and offshore
purchases that inflate value and do not refiect the vaiue of the land
3. Persons with farmland who may forget to compiete the required form designating farm
property. You indicated that sudden changes in designation of farm property should be
able to be flagged for investigation
4. Assistance to elderly persons who may not know how to use or have access to Internet
communications
Would you please provide Council with answers, in writing, to its concerns.
We look forward to your response.
Yours truly,
~~,'!!t:;
Deputy Clerk.
SH:djb
c.c. - Mr. Carllsenburg, Vice-President, MPAC
1 1 q
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THIS IS A REPORT FROM BUFFETT TAYLOR, OUR BENEFIT CONSULTANTS
REGARDING
THE COUNTY OF ELGIN MARCH 2002 BENEFIT RENEWAL
THE REPORT IS FOR COUNCIL MEMBER TO EXAMINE (IF THEY WISH)
ON COUNTY COUNCIL DAY MARCH 12, 2002.
Please return the report to the Human Resources Department
Attention: Harley J. Underhill after County Council Day - Thank you