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May 28, 2002 Agenda ORDERS OF THE DA Y FOR TUESDA Y. MA Y 28TH. 2002 AT 9:00 A.M. PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - meeting held on May 14, 2002. 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 1-2 9:15 a.m. Ms. Mary-Ellen Hicknell of S1. Thomas REACT, to present an overview of their organization's services to the community. (ATTACHMENTS) 5th Motion to Move Into "Committee Of The Whole Council" 3-18 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence - see attached 19-28 1) Items for Consideration 29-64 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statementsllnquiries by Members 2) Notice of Motion 3) Matters of Urgency OFFICIAL LAUNCH OF THE COUNTY HOME PAGE - 11:45 A.M. - 9th In-Camera Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 65 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED ST. THOMAS REACT INC. ~ (519) 782-3040 or (519) 633-6309 7f;<-]'0 ,/0 E-mail-sttreact(aJ.stthomasreact.iteo.com Web Page - htp:l/jtthoma~react.iteo.com N5P 4H4 Canada Ontario Thomas, St St 456 Talbot P.O. Box 20047 2002 I January 2 Dear Community Partner: 2001 proved to be a busy year for St Thoma~ REACT. Last year we contributed a total or 10393 hours of service in our community by providing security, parking, traffic control, first aid, search and rescue and monitoring CB channel 9. This year proyes to be even busier for our II'members with'calls for 2002 events already being booked before the end oflast year. Although we are grateful for our success, we cannot afford to relax. We are asking your help in order to continue providing the many services our community has come to rely on. We desperately need to update our equipment Our goal is to raise $5 000.00 to purchase the following equipment: $500.00 radios Midland our for 4 - batteries ~~ ;{ 61' Your financial encouraeement means so much as we work toeether to support our communiw. The support you give to St Thomas REACT reinforces our message that Volunteer Emergency Safety Support Services are necessaty in today's economy. St Thomas REACT is a non-profit charitable organization and all contributions are tax deductible. $400.00 $1500.00 $1400.00 radios 10 - raincoats 2 - Kenwood radios and mikes 4 -laser dash mount lights Kenwood 4 - batteries for our $1200.00 wishes for your and extend best We THANK YOU in advance for your consideration of our request economic success and growth. REACTively, vM~ -~ +\~ Mary.EllenHicknell ~!( )~u President J::: t' fcL St. Thomas REACT Inc. 10/ ¡oL J, 9'/~'-:/-) .1\ i ). ./fl. .i'..aU :ie.. )].."'" fl.'C lop-. Without you, we manage. With you, we flourish! i(J is vital to our organization. P.S. Our radio equipment 1 Affiliated with REACT International, Inc. Founded in 1962 An indL-pcndcnt non-profit public service organjzation providing skilled voluntCt..'1" two~way radio communications for safety. - PUBLIC SERVICE through COMMUNICATION- Charitable Registration Number -89026 5390 RROOOl Ontario Corporation Number- 1030675 ST. THOMAS REACT As per our convèrsation over the phone, I am confirming that a representative for S1. Thomas REACT will be attending as a delegation to the May 14, 2002 Council meeting at 9:45 a.m. President, Mary-Ellen Hicknell will be the pe who will be attending. The services that S1. Thomas REACT provides are follows: rson as Traffic Control Crowd Control Security Search and Rescue Parking Monitoring CB Channel 9 Motorist Assists First Aid Member of EMO We assist many different groups and organizations with their many events. We also have been called out on many occasions, day or night, by our local police departments to assist them in emergencies. Last year alone we contributed 10 393 hours of service to our community. the following the funds would be used towards Should a grant be approved, equipment: 4-batteries for our Midland radios 4-batteries for our Kenwood radios 10-long raincoats similar to those worn by the police 2-Kenwood radios with mikes 4-Laser dash mount amber lights S1. Thomas REACT thanks you again for your consideration. If you require further information you can reach me at mehicknell Jatico.ca, or call me at 782-3040. 2 REACTively, Mary-Ellen Hicknel President REPORTS OF COUNCIL AND STAFF Mav 28. 2002 Staff Report!! - (ATTACHED) Paae # 4 Manager of Engineering Services - Emergency Detour Road Closure for February 27,2002 8 Manager of Engineering Services - Reports for 2001 Lower Tier Maintenance Costs and Maintenance Summary 10 Technical Services Officer - KCCA Pick-Up Truck Lease 12 Technical Services Officer - 2002 Capital Projects Revised 13 Technical Services Officer - Road Sub Drain Installation Project 14 Manager of Library Services - Membership and User Fees - Archives 17 Manager of Information Technology - Employee PC Purchasing Plan 3 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM MARCH 20, 2002 EMERGENCY DETOUR ROAD CLOSURE FOR FEBRUARY 27, 2002 DATE SUBJECT: Introduction To date in 2002 there have been three Highway #401 closures affecting our road system. These closures occurred on January 31 st, February 8th and February 27th with the first two closures occurring in only one direction of traffic. The February 27th closure had both directions of traffic closed for the extended periods of 7.25 hours for the eastbound and 10 hours for the westbound. The existing emergency detour routes that the County of Elgin approved are: Talbot Line, Furnival Road, Graham Road, Currie Road, lona Road and Union Road. The idea is to keep the detour route easy to follow and as short as possible so that traffic would not seek other shorter routes. Talbot Line parallels the #401 and is between 4 and 10 kilometers away. The north south routes are spaced between 6 to 10 kilometers. Discussion The February 27th emergency detour from the 401 started as a planned closure for the removal of a transport truck and trailers from the westbound ditch. The detour was between Currie Road and Graham Road. Approximately 15 minutes later a fatal accident occurred east of Currie Road on the westbound lanes. The detour then moved between Graham Road and lona Road, however detour traffic was still using Currie Road causing further confusion. Approximately 2 hours later a series of accidents occurred across from the original accident on the eastbound lanes. This was caused by traffic slowing to review the second accident scene. As part of the County of Elgin Highway #401 Road Closure Plan, a debriefing session is to be held within seven days of a closure involving all concerned parties. The list of concerned parties includes but is not limited to: the mayors and road superintendents of the three municipalities affected; the O.P.P. officers in charge of the detour along with the Detachment Commander; operations engineer and area maintenance supervisor for the M.T.O.; and the County of Elgin Warden, Chief Administrative Officer and the Manager of Engineering Services. At the debriefing session each party had a chance to discuss the areas that they control. At the most recent debriefing, the O.P.P., municipal road superintendents, Highway #401 maintenance staff, the Manager of Engineering Services and the mayors all had comments on the operations. When two directions òf traffic are diverted to the County of Elgin's EDR additional problems occur. All parties were comfortable with the closures of one direction on January 31 and February 8, 2002. The closure of both directions on February 27th was a different matter. The comments and concerns reiterated the opinion that when both directions are closed many system deficiencies become apparent and recommendations for improving the system are noted below. 2 4 Page 2 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE FROM: DATE: SUBJECT: Discussion (continued. of the debriefing planed of the recommendations from Ontario Provincial Police That large electronic billboard signs be placed along the detour routes. That directional flip down signs along Talbot Line be replaced with larger more visible signs. That three officers be assigned to each checkpoint along the EDR allowing for sufficient relief. That town clerks be contacted at the first opportunity and requested to notify school area(s). from result appropriate distances the concerned parties as a at #401 The following is a list 1) a. b. c. d. 2) Road Superintendents a. That for planned closures road authorities must have advance warnings and have time to prepare. b. That the Ontario Provincial Police make more of an effort to slow traffic on the opposite direction in advance of the accident so the traffic can slow down. c. That there be a penalty(s) for not remaining on the Emergency Detour Route. d. That there be compensation to the County of Eigin for the use of the EDR by traffic during closure the capital Manager of Engineering Services That intersection(s) not presentiy designed for improvements made as soon as practicabie. That the signai lights at Talbotville have the timing changed when the EDR are in effect. That the through traffic on Road 3 be stopped for the EDR traffic. That portable information signs be erected in advance of the detour for traffic turning movements have truck 3) a. b c. d. nformation Before further discussion occurs some issues need to be addressed; Do the above recommendations need to be completed before EDR traffic is allowed on the roads again? Should there be notification to the O.P.P. and Ministry of Transportation to find alternative routes? Shouid the traffic be diverted off the 401 during a closure? Can different routes be designated for different directions of traffic? Should the County of Elgin be responsible for incurring all the costs for road upgrades? if the above recommendations are not completed before the next EDR is required, the O.P.P. and Ministry of Transportation should be notified that the traffic may well be at risk from using the EDR and this may pose a liability issue for the county. Elgin County Roads were not designed for the loads and turning movement requirements of Highway 401 Traffic. It may be wise to seek iegal advice on the County's liability exposure in this regard. The question of should the traffic be diverted from the 401 in the first place, or should there be notification to the O.P.P. and Ministry of Transportation to find alternative routes is also an issue. Highway 401 traffic does not expect lengthy delays, nor sections of complete stoppages, so there will likely be numerous rear end collisions as a result of being left on the 401. Also, a long closure could potentially leave motorists stranded with insufficient gas, food, and access to washrooms, people with medicai conditions and all the emergency services that use the 401. People expect gridlock in large urban centres but not in rural Ontario. Nobody would want to be stranded on the 401 for 10 hours. This leads to tempers flaring and ultimately road raqe. 3 5 , Page 3 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE FROM: DATE: SUBJECT: Discussion (continued, Another issue to be addressed is the EDR having potentially different routes designated for different directions of traffic. Presently the Middlesex County Road 2 is between 10 and 16 kilometers north of the 401. If this route were used for the other direction of traffic, more than double the amount of officers would be required along with an agreement with the County of Middlesex. In conversation with the Engineer from Middlesex, it is unlikely that they would agree and there are not enough officers to handle two EDR's. The final issue is the matter of compensation and cost incurred by the county for road upgrades required for the EDR traffic. The roads currently meet county standards and only require upgrade due to the presence and safety of EDR traffic. It is unfair to have the Elgin County shoulder the entire financial burden associated with upgrades, therefore it is suggested that Provincial reimbursement be required for wear and tear on our roads. It would also be beneficial if the Warden of Elgin County and the Manager of Engineering Services meet with the MTO representative to determine a formula to recover damages to the municipal roads and report back to council. Conclusion The County of Elgin has co-operated with the Ministry of Transportation by using our roads as an EDR when Highway #401 is closed. Highway 401 is the economic engine in Ontario and Canada with billions of dollars of goods transported along this corridor. For this reason it is important to keep traffic flowing even in the event of a highway closure. Until the above suggestions have been met, the safety of the motorists that use our roads during a closure of Highway #401 may be at risk. the cost of Recommendations THAT directional flip down signs along Talbot Line be replaced with larger signs, and THAT the signs be funded by any efficiencies realized in the 2002 Capital Projects Budget; and, THAT the intersections along Talbot Line that are utilized as part of the EDR (namely Furnival Road, Graham Road, Currie Road and lona Road) be reconstructed to accommodate truck turning movements when improvements to Talbot Line in those areas are scheduled (currently not within the proposed 5 year capital projects plan); and THAT Provincial reimbursement be requested for the use and deterioration of our municipal roads; and THAT the Warden of Elgin County as well as the Manager of Engineering Services be directed to meet with M.T.O. representatives to determine a formula to recover damages and report back to council; and Elgin THAT the County Solicitor be directed to provide an opinion on the potential liability the County of has for its participation in the Emergency Detour Routes; and further, 4 6 Page 4 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES MARCH 20, 2002 EDR FOR FEBRUARY 27 CLOSURE FROM: DATE: SUBJECT: respective the Recommendations (continued, THAT County Council supports the following Technical Recommendations and THAT agencies be requested to implement them as soon as possible appropriate advance distances THAT large electronic billboard from planned closures. THAT three O.P.P. officers be assigned to each checkpoint along the EDR. THAT the town clerks be contacted at the first opportunity and requested to notify school area(s) THAT planned closures require advance warnings to road authorities. THAT the Ontario Provincial Police make more of an effort to slow traffic on the opposite direction on Highway 401 in advance of the accident so traffic will slow down. THAT we investigate the ability of the O.P.P. to penalize traffic that fails to follow the Emergency Detour Route. THAT the timing of signal lights at Talbotville be changed when the EDR's are in affect. THAT the through traffic on Road 3 be stopped for the EDR traffic. at #401 the signs be placed along 1 2. 3. 4. 5. 7 8 6 RESPECTFULL Y SUBMITTED O1Wt~W 7 , CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES APRIL 15, 2002 REPORTS FOR 2001 LOWER TIER MAINTENANCE COSTS AND MAINTENANCE SUMMARY DATE: SUBJECT: FROM Introduction As directed by Council this annual report summarizes local maintenance activities and costs expended in 2001 as provided by the municipalities. n 2001, Council amended the maintenance payment allocations for the lower tiers and payments are now based on the number of kilometers maintained and roads with higher traffic volumes receive more reconciliation Discussion The following table examines expenditures per lower tier municipality and their surplus or deficit for maintenance activities during 2001 Please note that a 5% Overhead allowance has been included in the Expenditures below. 2001 MAINTENANCE SUMMARY FOR MUNICIPALITIES Municipality 2001 Expenditure Surplusl % Over I Total Number of Allocation (as reported) (Deficit) Under Kilometers Budget Maintained Aylmer $6,661.00 $8,050.00 ($1,389.00) 23.15% 1.38 Bayham $295,879.00 $266,576.00 $29,303.00 -9.90% 96.58 Central Elgin $405,238.00 $409,499.00 ($4,261.00) 1.05% 134.50 Dutton! Dunwich $308,558.00 $316,621.00 ($8,063.00) 2.61% 96.79 Malahide $421,482.00 $368,945.00 $52,537.00 -12.46% 143.37 Southwold $337,724.00 $349,782.00 ($12,058.00) 3.57% 106.59 West Elgin $287,197.00 $264,886.00 $22,311.00 -7.77% 97.55 Total $2,062,739.00 $1,984,359.00 $78,380.00 3.79% 676.76 Road maintenance funding is allocated for the repair and maintenance of road Infrastructure in order that it functions as it was designed and it is maintained in its current state. The County as part of its capital program, which is approved annually by County Counci completes all improvements to the infrastructure. 2 8 Page 2 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES APRIL 15, 2002 2001 LOWER TIER MAINTENANCE EXPENDITURES DATE: SUBJECT: Discussion (continued, The County inspects the road system quarterly and identifies any deviations from the County's Minimum Maintenance Standards (By-Law No. 96-15) and reports these to the municipality. The municipality is then requested to rectify the specific condition and sign and date when the work was completed and return the notice back to the County. The activity reports summarize maintenance work completed on County roads on a monthly basis. Upon review all reports were in order and no extraordinary events occurred. In reviewing the summary of expenditures, Council should be cognizant of a number of factors affecting road maintenance costs. Firstly, some municipalities are choosing to provide a level of service that is higher than the County's minimum (that will affect costs). Secondly, a large part of maintenance is dependent on weather, which is variable and unpredictable. Thirdly, municipalities deploy their forces and organize their priorities and workload in ways that work best for them; and finally, municipalities, without exception, have all met the County's minimum maintenance standards. Conclusion Last year municipalities collectively under spent by 3.79% or $78,380.00 Any funding under spent should be reserved to be used during exceptional circumstances such as excessive snowfall accumulation or for equipment needs among other uses the maintenance activities provided by the lower tier. The County is satisfied with APPROVED FOR SUBMISSION Recommendation That the report be received and filed RESPECTFULL Y SUBMITTED CùvJJw1 MAR CHIEF ADMINISTRATIVE OFFICER 9 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER SANDRA HEFFREN, DEPUTY CLERK MAY 16, 2002 KCCA PICK-UP FROM DATE: SUBJECT: TRUCK LEASE effective be cost may not it its life cycle and truck has exceeded Introduction The Weed and Tree Inspector's existing to make repairs to this aging vehicle. the (K.C.C.A.) Discussion Under the existing contract the County has with the Kettle Creek Conservation Authority County is required to provide a vehicle to the Weed and Tree Inspector for his use. The Weed and Tree Inspector's Truck is a 1991 GMC and has over 280,000 kilometers. A number of items need to be repaired on this vehicle so that it remains safe such as: tires, brakes, brake lines and exhaust. The truck's body is also rusted through in many spots and may not pass a safety inspection. The truck's condition is also not a very pleasant image for the County, who's crest resides along with the rust on the doors Repair costs are estimated at $2,000 and this amount does not include any body improvements. At almost 12 years old this vehicle has exceeded its life cycle and should be replaced. The County currently leases a GMC pick up truck for staff use. The County chose to lease a vehicle 2 years ago because it provided staff with options at the lease term's end. These options were: whether or not to purchase the vehicle outright, to lease another new vehicle or to return the truck if the vehicle was deemed not to be needed at that time in the future. The Weed and Tree inspector drives approximately 20,000 kilometers per year and therefore a standard 3 year /60,000 kilometer lease would work well because it would remain under the manufacturer's warranty during that time. At the end of the lease term Council would decide if the vehicle is purchased outright, returned and a new vehicle leased or if a vehicle is needed at all. A reserve exists with approximately $28,600.00 for the KCCA transportation needs. The County under the existing contract is responsible for providing a vehicle to the Weed and Tree Inspector and KCCA is responsible for its fuel. The County pays for all repairs to the vehicle, therefore, it is reasonable to provide a new vehicle that remains under warranty at all times Conclusion The Weed and Tree Inspector requires a truck to replace his current vehicle. It is staff's recommendation that a new pick up truck be leased for his use for a 36 month term. The County as well as other municipalities have chosen to lease vehicles as a cost effective way of providing safe and reliable transportation. of2 Page o IICTY]S_I\SYS\USERS\DEPTlROADS\Council Reports\2002\KCCA Pick Up Truck Lease.doc 1 REPORT TO COUNTY COUNCIL FROM PETER DUTCHAK, TECHNICAL SERVICES OFFICER SANDRA HEFFREN, DEPUTY CLERK DATE: MAY 16, 2002 SUBJECT: KCCA PICK-UP TRUCK LEASE Recommendation THAT quotes be obtained to permit the County to lease a new full size, 2 wheel drive pick up truck to be used by the Weed and Tree Inspector as a requirement of the current agreement with the K.C.CA RES APPROVED FOR SSION PETER UTCHAK, MARK TECHNICAL SERVICES OFFICER CHIEF ADMINISTRATIVE OFFICER v1~ ~~ SAN H REN, DEP TY CLERK 11 IICTY]S _l\SYS\USERS\DEPT\ROADS\Council Reports\2002\KCCA Pick Up Truck Lease.doc Page 2 of 2 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT APRIL 5, 2002 2002 CAPITAL PROJECTS REVISED FROM DATE: SUBJECT: the Road's injected an additional $250,000.00 into Counci session of County Counci Introduction At the March 26th Capital Budget. Discussion / Conclusion the following recommend After reviewing the County's road needs, staff Mill and pave lanes not resurfaced as a result of services installed in 2001 2.4 kilometres total lane length To be completed with the Municipality's waterline Shape new ditches Widen road platform and place Granular 'A' Install new pipe crossings Total length 3km Description of Works + Estimated Cost $175,000 Municipality Malahide Location Roads 52,49 and 40 within Springfield Project Name Springfield Resurfacing + + + + + + $75,000 Southwold Third Line from lona Road to Lawrence Road Road 18 Gravel Resurfacing and Drainage Within the 2002 approved Capital Budget, $175,000 was allocated for the Road 18 Gravel Resurfacing and Drainage project. Now that the roadway has been surveyed and engineered and drainage requirements have been finalized, additional funds will be required to complete the project as originally planned. Recommendation THAT the 2002 Engineering Services Capital Program be revised to include $175,000 for the Springfield Resurfacing project and an additional $75,000 be allocated towards Road 18 Gravel Resurfacing Project. AP~~?~ED FOR SUBMISSION G/¡¡W~ CLAYTON D. WATTERS, MANAGER ENGIN RIN E ICES Y SUBMITTED PETE' DUTCHAK, TECHNICAL SERVICES OFFICER of Page MARK MC' D CHIEF ADMINISTRATIVE OFFICER 2 Reportsl2002\Additional Capitai Projects. doc IICTY]S_IISYSIUSERSIDEPlìROADSICounci REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT MAY 13, 2002 ROAD SUB DRAIN INSTALLATION PROJECT FROM DATE: SUBJECT: Introduction As part of the 2002 approved Capital Budget companies were solicited to supply and install Road Sub Drains on County Road #8 (Currie Road) and County Road #36 (Quaker Road). Discussion / Conclusion Four Companies were invited by written quotation as per the County's purchasing policy to bid on installing road sub drains on two County Roads this year. Road sub drains are installed on all roads that do not have a full-width granular roadbed ;and are proposed to be resurfaced. table the they are summarized in the works and to complete Two companies submitted quotations below: $ 42,023.43 taxes included $ 49,494.63 taxes included Ontario Roth Drainage Limited, Gads H Pro Drainage, Forest Ontario to be anticipated is not it 1999. this project and Roth Drainage successfully completed a similar project for the County in towards has allocated $50,000.00 The 2002 Capital Budget exceeded. Recommendation THAT Roth Drainage Limited be selected to supply and install Road Sub Drains for their submitted price of $ 42,023.43 taxes included. APPROVED FOR SUBMISSION {J)W Ot~ RESPECTFULL Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SE í::s PET UTCHAK, TECHNICAL SERVICES OFFICER MARK MCD CHIEF ADMINISTRATIVE OFFICER of page 3 Reports\2002\2002 Road Sub Drains.doc 1 \\CTY]S_l\SYS\USERS\DEPTlROADS\Counci REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services Brian Masschaele, Archivist FROM 16 May 2002 DATE Archives Membership and User Fees SUBJECT: This NTRODUCTION The Elgin County Archives will be charging a number of user-fees as part of its operations report provides context to these fees and establishes the amounts to be charged DISCUS_SION Attached to this report as Appendix "A" is a Schedule of Fees for the various services to be provided by the Elgin County Archives. If adopted, these fees will be integrated into the operating policies and procedures for the archives. None of the fees proposed in this schedule contravene the Municipal Act or other pieces of provincial legislation. There will be no admission charge to conduct basic research in the archives. In establishing these fees, every attempt has been made to strike a balance between serving the interests of the public while providing revenue for the archives. Staff feel that the public wi fully expect to pay for each of the services listed in this schedule at the rates assessed. Members of Council should be aware that rates for copying in archival repositories are generally much higher than they are in a library or commercial operation given the unique and often fragile nature of the material. These fees were developed based on an analysis of known operating costs and an examination of fees charged elsewhere in the province for similar services. Areas where new revenues could be generated were also examined, for instance in the area of digital copying. Given that this is the first year of operation for the program, these fees may be re-adjusted in 2003 once clearer projections are available and after the public's feedback can be assessed. The following are explanatory notes about some of these fees Annual Membership: Membership in the archives will entitle the researcher to reduced rates of copying as well as a newsletter about the archives' activities and recent acquisitions. Memberships will begin in 2003 and will be based on a calendar year. In the spirit of partnership, the County will extend these privileges to members of the Elgin St. Thomas Archives Association as well. . Long Distance Research: These are fees to be charged to patrons who are not able to visit the archives to conduct research and who wish to engage the services of staff on their behalf. This will likely be an area of significant revenue for the archives to support future staffing needs given the number of genealogical requests received from outside the county's borders, something likely to increase as the archives' Internet presence grows. Before such research is undertaken, the archives must have the request in writing with a $30.00 deposit 4 1 . for the first hour received. Fees for subsequent hours will then be invoiced. There will nevertheless be a degree of flexibility with this policy as any inquiries that can be reasonably answered in fifteen minutes or less will be answered at no charge in the hopes that this will entice a future visit. Photograph Prints: Fees for this service were developed in consultation with the Elgin Photographic Heritage Society. Arrangements have been made with Maxwell's FotoSource in St. Thomas to provide reproductive services for the archives' extensive photograph collection on a case by case basis. This firm was chosen because it possesses the specialized equipment in-house to reproduce historic black and white negatives. They are also in close proximity and have made a commitment to ensuring proper care and handling of any original negatives received. Fees reflect copying charges for both a print and master negative as well as the archives' care and handling charge. Scanning of originals will generally not be permitted. . Supplies: Individuals occasionally contact the archivist for advice on preserving family heirlooms or personal records. The sale of relevant supplies through the archives will help to provide these individuals with a convenient option for following up on the archivist's recommendations while also providing a source of revenue for the archives. . ION The Elgin County Archives will be charging a number of fees as part of its operations. These fees are attached to this report as Appendix "A". All are permissible under current legislation and staff feel that the public will fully expect to pay for each. Nevertheless, fees will be reviewed in 2003 once public feedback and operating costs can be better assessed. RECOMMENDATION THAT the "Schedule of Fees" for the Elgin County Archives attached to this report as Schedule "A" be adopted as part of the archives' policies and procedures for immediate implementation. Respectfully Submitted MarK Chief Administrative Officer 5 1 ..---- asschaeTe Archivist Appendix "A" Elgin County Archives - Schedule of Fees 1 Fee With Membership General Fee Service $25.00 $0.25/page $0.50/page $1.00 n/a $0.50/page $0.75/page $1.00 Annual Membership Photocopying/Scanning Letter/legal 11 x17 Disks $0.50/page $0.75/page $4.00/file $0.75/page $1.00/page $5.00/file Microfilm Reader/Printer Letter/legal 11x17 CD-ROM File $30.00/hour $10.00 ($6.00 for second print) $30.00/hour $12.00 ($6.00 for second print) Long-Distance Research Photograph Prints 4x5 $13.00 ($8.00 for second print) $15.00 ($8.00 for second print) 5x7 $18.00($10.00 for second print) $20.00 ($10.00 for second print) 8x10 $26.00($20.00 for second print) $30.00 ($20.00 for second print) 11x14 On a case by case basis On a case by case basis Larger sizes $15.00 $1.00/each $12.00/each $25.00/each $1.00/each $4.00/each $15.00 $1.00/each $12.00/each $25.00/each $1.00/each $4.00/each 35 mm slide Supplies Archival sheet protectors Acid-free storage box Newspaper storage box Acid-free file folders Film-marking pens 6 1 ncludes all applicable taxes. REPORT TO COUNTY COUNCIL nformation Technologies Manager of Mark Hoffman FROM: 17 May 2002 Employee PC Purchasing Plan DATE SUBJECT: NTRODUCTION Over the years, the County of Elgin has had various discussions regarding the establishment of an Employee Computer Purchasing plan. DISCUSSION An Employee Computer Purchasing plan would benefit employees in at least two ways. First, it would provide the employee with a cost-effective option for purchasing a computer. Additionally, the more employees use computers at home, the more adept they will be at using them at work. The plan would have the following guidelines: The County would offer two different PC configurations, a basic model and a more expensive, higher powered machine. The basic configuration will cost approximately $900. The more advanced will cost between $1200 and $1500, depending on options. The plan will not cover upgrades to existing equipment or the purchase of any other computer related equipment (such as printers, scanners, modems or software). The employee will make regular payments, through payroll deduction over a 12-month period. The employee will not be charged interest. The employee will sign a promissory note and an agreement stating that the computer system will remain the property of the County. of Elgin, until the final payment is made. This agreement will authorize the County to withhold the outstanding balance from the final pay cheque, should the employee leave the County for any reason. The employee will fill out a form, which will be available in Human Resources. The form will be forwarded to IT, who will purchase the equipment. According to our license agreement, the employee is entitled to have Microsoft Office installed on their machine for use at home. IT will install the software. The employee will pick up the equipment from the County building. The IT Department will not be responsible for trouble shooting, technical support or maintenance of the equipment. Human Resources will be responsible for the administration of the plan. Funds to cover the cost of the machines will come from and be reimbursed to the M Rate Stabilization Reserve account. 2. 3. 4. 5. 6. 7. 8. 9. 1 7 ! 1 2 CONCLUSION An Employee PC Purchasing Plan benefits the employees of the County of Elgin and the Corporation as well. RECOMMENDATION: THAT the Employee PC Purchasing plan be implemented. Respectfully Submitted Approved for Submission M~ Chief Administrative Officer , 8 CORRES.PONDENCE - Mav 28. 2002 Items for Consideration Scott Wilson, Secretary-Treasurer,AMO and Kathy Zammit, Chief Returning Officer, AMO, requesting nominations for 2002-2003 AMO Board of Directors. (ATTACHED) 1 2. Louise Gartshore, City Clerk, City of Woodstock, requesting support for their resolution which questions the relevance of the Ontario Municipal Board. (ATTACHED) Lorraine Kraemer, Township of North Himsworth, requesting support for their resolution petitioning the Government to permit Municipal Governments and Boards/Committees to accept lottery proceeds to be used for charitable purposes. (ATTACHED) 3. D.J. Smale, Manager, Volunteer Programs, requesting support for fitness and exercise programming in Elgin County communities. (ATTACHED) 9 1 4. Fage BB2 01/05 P. 1 519 &33 7&&1 CLERK-Elgin CD FAX NO, 416 971 6191 ST for NO 2002·2003 AMO Board .. ASSOCIATION OF?-) 260 ~J~. )\/.¡~t¡r:I.tI~H\ (If MlJilidpo,\liljlt.' of OA1(.lt¡(J ...-.....''''.......--,...........-. 2 PM EST; B5/B7/B2 22:12:27 MAY-07-02 rUE 02 May 2002 II_ad ftud McmÞer5 of Council 8coll WilslIlI, 8ccr<t~ry· Trènsu\'~\', AMO .__...__..____..!'...:IUI)' ZamlTlit,~;hièf R"turning.~:r~cer, AMO '1'0: I'1WIVI: is govcrni~g by-law, the Secrèlol'y-TroaSlJrer with thc Assodt\lion's AMO 110ard or Djl'ectors. ~cc..)tl1an(:e 111c 2002-ì.OOJ advi<cd \hot i r~qucJ.!ling. ß(,'n,¡müions to Plc"se be !iud: (I ,'''m/l'''':'' ofrh. "Jjìco.,/OI' which dectin"" will be hcld at ¡he 2002 Alln/wl M~elillg. Gild (.1If fowlimale qflhe annlläl elme: "olJllllilJl/(!1l( 1'fJ(juÎred r() ,t:<.:rve on the A MO t,'xeCUlivc Cnmmille>e and th(! A MO /]"lIr" oj'f)irl.",·¡ol'il plð'1$!.: AfI""hc( 10 the cnvcr.c; a 2-yeal' clectjons Ii" mld be held on the ballol .lsf <turdifil~d indlviduals who arc duly nomil1ntcd. will appenr fur Ihe pœ~ilioT1s orPrcsillcnl and S,,·cretnf'YM'J'rcasure.o wi Th~ nnrncs of ~ (·)(wd. Ulcdions " to AMO's hy-Iaw will be ti,es. nmendments will not will nffcetIhe conducl ^ny ~pproved changes nurin~~ the O,)(mhtg Ocncn\1 Ses.sion un MÖIHhtY7 AU],lut 19th. :.uncndmcntl'i rt\n,id"r"¡llh~1 ¡nay alt~r the structure l1r AMO', Uö~r(1 or DireClors, If pa.q$ed, ,¡\T(OCllhe «mduclofthi, year's c]cclion. l'onhe 2002-,2003 term. (,' d~clioJ\S heginning with the 2003-2004 deello!l yenr. \VJ¡ilc t:MHlidnten al'eo nöt ....'qlliI'0Ù to have the endtH'sclnC'111 of their f,:ouncil to seck election to serve as a vuhmtccl' 011 Ule Hoard, ~ì'\'(!n the fime i.md financh\1 con\luitml;'nt rcquin.d, they nrc (,1H.~()un\gcd to do so.. If Y"lIr munícip"lilY wishes to 110mil\~l. a person for deellon to the Board of T>ireeIOI'S. it should submit a res(1l\.1lhm il\dicrlting tbe ful] name of Ihe nominee, hl~ or 11el' IOll1\icipal Litle, ßnd ¡he office fOJ' wbich lh~ I,ersoll J:~·b~~rng 1H>nlillatcl 11 ~'orm (0 the Associalion via fax tive Direclor. Nominations wiU be received (I wi' t Þe "cr.e"t,~d hcyoncl that dal' Nomh1(1tión the .U:\ch~d A,MO Moylu, Hxec\1 Nomin:dions Ph;í\M: fonvl\l"(\ nOL11,in"tion~ mdng 971..6191 01' mrlillo the ntle"lion of!'. I'.m. 0" Wndlu'sdllY, JII 2002. (416; 4:30 the nIce lion information ns to Y 31st be con1ac1cd lo clmfirm their nonlU1~ILi()J'I and lO provide further II ^It eal1d¡J"le~ w PWI.:;CSSo Pal Moyle, at (416) 971-9856 exl. 306. please conlac fonnalloJ this qUèsLiom; \'~gi(rdìng hhV\~ (1ny Ify"" 1£6. Tel: 416-971·9856. Fax: 416·971·6191 20 On\ono M5G Toronto, 1701 r¡I,A"'w~,ltJ/)l,I\I/" Unlv,,,slty Ave" Suj \(/,'1 '¡,If \" J¡!"(f/I[o"{.M. '1" JI·.rI)III~W/ll!'il!lI¡/ 393 N 1 519 b33 7bbl CLERK-Elgin CD Page BB3 FAX NO. 416 971 6191 p, 02/05 Annual Time Commitment AMO Executive Committee and Board of Directors devote for Thcfollt\wil\g is un estimate of tho ~mount of(hne on indiyiduals can 110rmal1y expecl to soryice 011 tho AMO Executive Committee on<1 tl¡cAMO Board of])jrectors: ASSOCIATIon OF?-) 260 £[M]. ^t¡~fd,~t!(\n (¡f M1miti/)¡,1iliC$ Cli QI\liI!'\n .....--..--.........,''''''...---.-. 3 PM EST B5/B7/B2 22:13:B9 MAY-07-02 TUE 02 o days 5 days 5-8 days 3 days 6 days Ex.eentiw Meetings Boord Moetíngs Cons\Jitntion Meetings AMO Conference Othor Commitments (various meetings, ete) Board Meetings Bo¡ml meetings are normally held on the SUndl\Y prior to Ihe AMO Annual Conference in August :lnd 001'llU1l1y 011 the fom1h r:dday in Novembør, February, Aprj!, and Juno. The February, April Angust, und November meetiugs are helc1ln Toronto. The June mcctiug is normally held in the I'rc:iidol\t's homo municipality. Executive Meetings Excculivc mcetings nee 1\ 01l1l:1lly held on tho fourlh Friday of the month. In August, the Executive m(·.cl~ on thc Saturday im\TIcdit1tely prior to thc AMO conference. C<tucus Directors AMO CmlCll~ Direclors are only asked to alt<:nc1 the 5 Board meetings, although nwny Board 1I1(:¡nbcrs also scrve 011 AMO Tusk Forces. 393lJnivClsily ^vc., Suite 1701, Toronto. Ontario M5G 1E6. Tel: 416·971-0856. Fa>: 416·071·6191 N H.J~, ,.I('I'J1~'>'Ilm.1:l.'J /lJ¡,M¡Ull1Vm/¡llfIilm I'II,'~"U'¡ JI/{}l,lIl', 21 85/87/82 22:13:45 EST ASSOCIATION OF?-) 1 519 633 7661 CLERK-Elgin Co Page 884 MAY-07-02 TUE 02:13 PM 260 FAX N~ 416 971 6191 p, 03/05 £~. Summary of Offices AMO Board of Direçtors 2002-2003 A'iI,.'Od,tUcJn t¡f M\lnkíp;lliti(~ of Ont1r¡o -.--.,.-....-- - - --- Positions to be Elected Elections w\ll be høld for lhe 2000-2001 A.MO Board of Directors as follows: · PrcsidcI\t Elccledl1l1arge (2 year telll1) (1 elected of tì cia I) · Sccrclary- Trc¡\~u\'et Hlcctod at large (2 year term) (1 municipal employee) · 5 Northern Caucus Directors Eh)cted by constiLUcncy (I year lerm) (4 elecled <>ftìcials, 11l1\1uicipal')I1\1loyee) · 5 Small Urban Caucus Directors Elected by constituency (I year term) (4 elected ofJicirlls, 1 mULlÍeipal employee) · 5 County Ca\Jells Dir",:Lors Elected by constituency (J year lerm) (4 elcclOe! oflicials, I municipal cl1\l'loyee) · 7 Large Urban Cnnous Directors Elected by consLituency (I year tcnn) (6 elected onïcials, 1 municipal omployec) · 5 Rmcl Caucus Oireetors Elected by constimenL')' (J year term) (4 eleeled officials, I municipal employee) · 5 Regional Canctls Dircetors Elected by constiluency (1 year lenu) (5 el<'Nce! ofticials) · 7 Toronlo Cft\ICI.1S Dìl'¢c[ors Elected by constiluency (1 yeanel'm) (7 elecled oflieials) ,193 Unlvorsity Avo" Suite 1701, TortJr!u>, Ontario M5G lEG. Tel: 416·971-9856. Fa.: 416-971·6191 N ll)rl'rlf'I'f/I¡,/wIFf K('11(IN!llll)!IMJIII[¡1 f'fII't,g/.' 2(1(/1 Hl~j 22 Page BB5 04/05 p, 1 519 633 7661 CLERK-Elgin Co FAX NO, 416 971 6191 ASSOCIATIon OF?-} 260 4PM EST B5/B7/B2 22:14:2B MAY-07-02 TUE 02 Summary of Offices AMO Board of Directors 2002·2003 Â~. ^r¡¡'¡~)"II,h(m 01 Mw~lci¡Mli¡j~s of OnlMh:) -_.._.~._---_. OvclView of AMO Elections Process Caucus members all sit all Soard of Olreçtors \ ~ Vofill!J dt!:/egDfes efe.ct Pres/dent ,,,,rl \ Secrdðry.. . Treil,fU,.et', pJu.r Cou,:us representlt/ves fDr 'nil/if ChD$~n Ccnstlf/JI"'cy (CtJui:lJ~ $~/",s W~·t-Prwfdentl f'l'Øtll ,host: C'~ct~1 Rcnional County Lor(le Uluan 511'1,,11 Urb:)n RuWI Nor1tlcrn ~ ~\ Rt'Prescnted by voting del.t,qates at annual meeting of members ( AMO Member MUl1lclpalif:ies EXt:cutive C""",,"te. constituted by By-Law defÍfl{tlo" Toronto Votifl.? Delegates select (J C¡If/stituen¡;y to respre.~ent their il1tel'est~ lE6. Tel: ~16-971·9855. fax: 416·971·6191 23 1'0ronlo, Ontario M5G .I 701 "IJ Suilo l'I'(1Atir.(··~11f¡1. "\ ivr)r sHy Avo. Un UX'/((JNlll¡¡/J\~"'lIImlllj¡, ~93 1/1,\\"('\(.'0;11/11(1/ N. Page ElEI£. 05/05 p, CLERK-Elgin Co 6191 416 971 1 519 £.33 7£.£.1 FAX NO, ASSOCIATION OF?-) 260 4 PM EST El5/El7/82 22:14:53 MAY-07-02 rUE 02 .~(j A~~\'<'I,lh(H' (~f MLlmdJ'~tH\I(.\", of C. PLEASE Typ¡, or Print tt 1& ~"Q f):tpoJ'l:loilHlity ot' \ho penon being nomini\tEld to'litß a complefe and accurate Nomination form. nli~ r~rm may þe '~nt ~i.l.. ot (416) 971·6191 or mall 10 the attontion NQ!\1lnolion¡ will 99 r.<;~i..1I unli) 4:30 p.m, on WednQ,day, '"ly 31$\,2002. date, ..-... (Sufv'i'ct to ayreemMI of the Clllef Retllrnlng Officel! .. . - . ~ ....-. Municipal Employee· a. I \ ! LJ No IJ ·Yes IJ 1"ocnbCf of AM01 ElcCled Orríclal is prctOnL.I~ a (clfeck one ONL YI Type: Nomirlcn's -, "1)0 N(~míl' ¡~'SlmJl1jcip~llily N()HI¡n~ð's ALlnic¡prd 1ïllc: Norninc(!'s ull ^(jdrc~fo: ,iJ1unlcipðlily: 01[1"" Address: -...- Em~1 Phono No. BlI:>ÍlU\$S rhan~ No, ( ) such to 11"1 this Nomlnatio" Form do hereby COr"\$cnt which I am norninnlcd, 1 ____...''~"~,___........~____'__'.'u,'___,__lhc Nom!noo I1iOl1tioned n'l!'rdl);¡r.!bll ~nd ((';(;IDrc ll,nt I i'ln1 ql.lê1lirlod to b~ elected and t() hold tll0 orrico fOI --' 20...... day 01 this D'Ilc - ~.,.._,~.--,._.__..,--_. (>iamll.urO 01 Nornlnn~) --'- .........-._''".~- II Lho Chlof Returning Officer "ppointcd by \hC Am:oci;.¡LioJl of MlInlclpr,litlcs of Onl"rio (0 oHicla!Q ovort11ese eJcctjIJrl$, do heroby çt,rtify thnt t ¡'law Ç:M:ttrnim:d lhl~ Nomlmltion Form of (h~ aforementioned Nornh'C!C: tiled with me Ðnd am s;¡,ti~flcd that SlJch Nominee ito '1u,)olificd t" br. nOl1llni.IWd to tho oHice ¡ndicatod above. l~èc:(dV();d t'lt AMO Offices: Oalc (Dote cerrifled) ;~~jngOii¡Z;;r)--·"---·--·- (ši~ñ,;i~;~,;rChi"i~!;;; 416·971-9856 . Fa~: 416-971·6191 [6 . Tel 24 Toronlo. Ontario M5G Sulto 1701 P"I'~".¡;('.1I1t¡,II'1'11 Ave. 393 Univ!)silY \r~"'lrlf1""I&(;"'U'M~//fJIW{'tlrlilil/lIJ, lVi," " OFFICE OF THE DIRECTOR OF ADMINISTRATIVE SERVICES City Hall P.O. Box 40 500 Dundas Street Woodstock, ON N4S 7W5 Telephone (519) 539-1291 Fax(519) 539-7705 city of Woodstock May 6, 2002 ?OO? 8 M/!Y The County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear SirlMadam al Board The Woodstock City Council approved the following resolution at their meeting held on May 2, 2002, and requests that this resolution be presented to your Council for consideration and endorsement. Munici ort Resolution -Ontario Su Re: 2002 be circulated to all 18th , That the following resolution passed on April municipalities in Ontario: "That whereas a number of concerned Ontario municipalities have questioned the relevance ofihe Ontario Municipal Board; out locally denved planning Plan has set Official Couniy And whereas ihe policies; Be it resolved thai the City of Woodstock requests the Government of Ontario to review ihe mandate and operation of the Ontario Municipal Board; And jùrther ihat Government of Ontario be requested to ask the Association of Municipaliiies of Ontario to establish a iaskforce to make a recommendation on whether an adjudicating body is required and ifrequired the composition of the adjudicating body, of And jùrther that this motion be sent to the Association of Municipalities Ontario, MPP Chris Hodgson and MPP Ernie Hardeman. " Council is seeking the consideration of your municipal Council regarding this issue. Should your Council support this request, we ask that a copy be forwarded to this office. Thank you for your consideration of this matter. truly, ~ Yours Louise Gartshore, City Clerk City of Woodstock 25 /mlf F-136 (705) 752-141 0 (705) 752-3116 /02 TELEPHONE: FAX: o P TOWNSHIP OF NORTH HIMSWORTH 280 Main St. N.,P. O. 80)(100, Callander, Ontario POH 1HO Hector Lavigne, Reeve Lotraine Kraemet, CAO T-654 6 +7057523 From-TOWNSHIP OF NORTH HIMSWORTH OB of NOl't/þ ~. ~'" ~ \. Barn 1 May-I4-02 May 9, 2002 AU Ontario Municipalities Resolution Support - Lottery Proceeds TO of Pany RE: The Council of the Corporation of the Township of North Himsworth, in the District Sound, adopted the attacbed resolution at its Regular Meeting held on May 7tn, 2002. Council is seeking your support for this resolution and request that you return your endorsement to this office in order for us to forward to the proper political parties having an interest with this issue. matter would be greatly appreciated. 26 REGION ~.. ~ r. ~ Jl.11, ^bt'lV(l Your attention to this Yours truly, ~cr CAO/Clerk lem Has P02/02 002 NORTH HIMSWORTH UJ1 l~U F 8am 08 May-1H2 WHEREAS SECTION 207(1)(A) OF THE CRIMINAl. CODE OF CANADA MA1ŒS IT LAWFUL FOR THE GOVERNMENT OF A PRoVINCE TO MANAGE AND CONDUCT LOTTERY SCHEMES; MUNICIPAL GOVERNMENTS ARE NOT SPECIFICALLY MENTIONED IN THIS AND WHEREAS SECTION; AND WHEREAS WITHOUT ENABLING LEGISLATION ENACTED PURSUANT TO THE PROVISIONS OF SECTION 207(1)(A), A MUNICIPAUTY MAY NOT CONDUCT A LOTTERY; AND WHEREAS SECTION 207(1)(B) OF TIm CRIMINAL CODE OF CANADA ALSO STATES IT IS LAWFUL FOR A CHARITABLE OR RELIGIOUS ORGANIZATION, PURSUANT TO A LICENSE ISSUED BY THE LIEUTENANT GovERNOR IN COUNCIL OF A PROVINCE, OR BY SUCH OTHER PERSON OR AUTHORITY IN THE PROVINCE AS MAY BE SPECIFIED BY THE LIEUTENANT GOVERNOR IN COUNCIL THEREOF, TO CONDUCT AND MANAGE A LOTTERY SCHEME IN THAT PROVINCE IF THE PROCEEDS FROM THE LOTTERY SCHEME ARE USED FOR A CHARITABLE OR RELIGIOUS OB.JECT OR PURPOSE; AND WHEREAS THE PROVINCIAL DOWNLOADING HAS CAUSED TREMENDOUS HARDSHIP FOR MUNICIPALITIES RESULTING IN MANY RECREATIONAL AND EDUCATIONAL EVENTS AND/OR PROGRAMS TO BE CANCELLED DUE TO PRIORITIZATION OF SERVICES OFFERED TO ITS RESIDENTS; YOUTH SPORTS AND WERE AIMED TOWARDS AND WHEREAS MANY OF THESE EVENTS EDUCATIONAL PURPOSES; NOW THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH HIMSWORTH HEREBY PETITIONS THE FEDERAL AND PROVINCIAL GOVERNMENTS TO AMEND LEGISLATION TO PERMIT MUNICIPAL GOVERNMENTS AND MUNICIPAL BOARDSICOMMITTEES TO ACCEPT DONATIONS DERIVED FROM VARIOUS LEGAL LOTTERY EVENTs TO BE USED SOLELY FOR CHARITABLE PURPOSES AS DEFINED IN SECTION 4.2.1(D) OF THE LOTTERY LICENSING POLICY MANUAL, IMPLEMENTED BY THE ALCOHOL AND GAMING coMMISSION OF ONTARIO UNDER THE MINISTRY OF CONSUMER AND BUSINESS SERVICES, AND FURTHER, THAT TIUS RESOLUTION BE CIRCULATED TO THE liON. MARTIN CAUCHON, MINISTER OF JUSTICE AND ATTORNEY GENERAL OF CANADA, THE HON. TIM HUDAK, MINISTER OF CONSUMER AND BUSINESS SERVICES, THE HON. CHRIS HODGSON, MINISTER OF MUNICIPAL AFFAIRS & HOUSING, AND MPPs, THE ASSOCIATION OF LOCAL MPs MUNICIP AUTIES OF ONTARIO AND ALL ONT ARlO MUNICIPALITIES FOR ENDORSEMENT. 27 \s(ov MIDDLESEX-ELGIN A Branch of VON Canada VON May 2, 2002 Dear Elgin Safety Team for Adults Partners: Over the past few years our Committee has done a lot of good work throughout Elgin County; from planning and holding numerous successful "Don't Fall in the Fall" workshops to advocating for sidewalk safety and being involved in a national falls prevention initiative. The wellness and exercise subcommittee has been working over the past six months to further promote wellness and a safe and healthy lifestyle for seniors by preparing a proposal for fitness and exercise programming in six rural communities throughout Elgin County. The proposalwill be submitted to the'Ontario Trillium Foundation requesting an amount around· $50,000.00 for 18 months of funding. The funding will support a part time Coordinator to plan and implement community exercise programming to be delivered in two different ways. The first program will be for seniors and disabled adults in a group setting in the local community. The second program will be for seniors and disabled adults who are more comfortable exercising in their own homes independently. Programming will be in the following Elgin County communities pt. Burwell pt. Stanley Belmont Aylmer Dutton Rodney · · · · · · Health Canada advises that regular physical activity helps people to live more independently, improves self-esteem, provides more energy, and reduces the risk of heart disease, falls and injuries. We hope that you will add your support to this initiative and to encourage people to cherish their independence. This proposal is being submitted as a collaborative with all of the members of the Elgin Safety Team for Adults. VON has agreed to be the lead agency for this proposal. A letter of support for this initiative from your organization would be a valuable asset to this proposal. Your letters are requested by May 24th. They can be mailed, faxed or emailed to our Edgeware office. My email address is dsmale@von-me.on.ca. If you require more information please don't hesitate to call Thanks for your support. Sincerely, D. J. Smale Manager Volunteer Programs 1584 N. Routledge Park London, Ontario N6H 516 (519) 657-4570 Fax: 657-8031 100 Albert Street Strathroy, Ontario N7G 1V5 (519) 245-3170 Fax: 245-3164 28 175 S. Edgeware Road St. Thomas, Ontario N5P 4C4 (519) 631-3270 Fax: 631-5807 VOLUNTEER PROGRAMS: (519) 637-6408 Fax: 631-4798 200-1151 Florence Street London. Ontario N5W 2M7 (519) 659-2273 Fax: 659-6191 CORRESPONDENCE - Mav 28. 2002 AMO Member Communication - ALERT: 1) Many of Eves' Leadership Race Policies Find Their Way Into the Throne Speech; 2) Reminder - Peter J. Marshall Innovative Awards 2002 Competition. (ATTACHED) Items for Information - (Consent 1 Delivers AMO President 1) AMO Member Communication - For Your Information: Major Speech on 'Quest for a new Deal' (ATTACHED) Colin O. D'Cunha, Chief Medical Officer of Health, regarding Dr. Sharon Hertwig's authorization to act as the Medical Officer of Health for the Elgin-St. Thomas Health Unit. (ATTACHED) 2 David McAdams, President, St. Thomas-Elgin Tourist Association, inviting Counci and County staff to participate in Cycle Elgin Week - June 23-30, 2002. (ATTACHED) 3. Federation of Canadian Municipalities Members Advisory: 1) Municipalities Welcome Report of Prime Minister's Task Force on Urban Issues; 2) FCM Establishes a Municipal Telecommunications Towers Policy Repository. (ATTACHED) 4. Robert A. Richards, President and Chief Administrative Officer, Municipal Property Assessment Corporation, announcing the signing of the Ontario Parcel Alliance Agreement. (ATTACHED) 5. Anna Scott, President, Grey Association for Better Planning, with regrets that Elgin County did not financially support appeal to the Ontario Superior Court of Justice against a decision of the Ontario Municipal Board regarding commercial water-taking (ATTACHED) 6. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: a) The Honourable Ernie Eves, Premier of Ontario and The Honourable Norman Sterling, Minister of Transportation, requesting the Ministry of Transportation pay all costs associated with municipal roadways used as detours while Highway 11 is closed. (ATTACHED) b) The Honourable Chris Stockwell, Minister of Energy, requesting Government to reconsider its decision to privatize Hydro One. (ATTACHED) c) The Honourable ChriS Stockwell, Minister of the Environment, requesting Ministry to provide a repair/replacement septic system program. (ATTACHED) 7 Steve Peters, M.P.P., Elgin-Middlesex-London, with a response from Honourable Tony Clement, Minister of Health and Long-Term Care regarding physician services at long-term care facilities. (ATTACHED) 29 8. David Anderson, P.C., M.P., Minister of the Environment, responding to concerns over the proposed order to include road salts to the list of CEPA toxic substances. (ATTACHED) 9. (ATTACHED) Long Point Region Conservation Authority with an invitation to the National Historic Site Plaque Unveiling Ceremony designating the 1798 Backhouse Mill on Sunday, June 2, 2002. Carolinian Canada Newsletter. 10. 11 (Available for Annual Report. Long Point Region Conservation Authority 2001 viewing in Administrative Services) 12. 30 (ATTACHED) REACT Newsletter. 13 Page BB2 CLERR-Elgip Co 1 519 &33 7&&1 ASSOCIATION OF?-) EST B5/B9/82 22:B9:15 01/02 Association of Municipalities of Ontario P {~(' 6191 I" 416 971 FAX NO, 260 MAY-09-02 THU 05:49 PM 393l1'1ivc",lty AvenU~1 SLtlle 1701 Tcronl0, ON MiiG 1 E6 Td: (416) 97'1-9856' fax: (416) 971-6'\91 em,U: OO1o@¡rm.munlcom.ool~ rt To the immediate attention of the Clerk and Council Pleasl!J ensure that copies of this are distributed to all May 9, 2002 Alert - 02/020 Members of Council mmediate Attention For MANY OF EVES' LEADERSHIP RAGE POLICIES FIND THEIR WAY NTO THE THRONE SPEECH to AMO and nterest issues of of Speech addressed a number I$$U(~: Today's Throne municipal governments egistative session I"a(;ts Thmne Speechos generally set out the government's agenda for the next and provides somo indication of the government's spending priorities. Contained in the speech were commitments to. among other matters: " Ontario Cle,m Water Legacy Trust· which is to focus on the government's actions policies and reporting and enforcement efforts to the "best and toughest clean-water policy and in the world" as well as a Clean Water Centre of Excellence to be located in Walkerton AMO is anxiously awaiting Report 2 of the Walkerton Inquiry as well as the studies commissioned by SuperBuild so that we ('.an have a discussion about what is an appropriFlte ,md workable plan for the dolivery of water in Ontario. AMO has said that a (:ornprehensive and integrated plan is needed and we cannot continue to see ad hoc policy piGces emerge Smart Growth will continue to be supported by the government's existing financial commilment to transit, along with study of transit innovations such as multi-system transit cmd; continued investment to expand and maintainprovincìal highways; creation of tax-incentive zones in rural and northern communities to encourage business to invest. relocate or expand in these amas; support to farming and protection of family f¡:¡rm from unionization and commitment to Nutrient Management Bill. . On-going commitment to transit and tmnsportation makes sense but how these will be financed and what financial commitment the province brings to this are important. In terms of the tax-incentive zones in rural and northern communities, the concept is good but there are no details as to whether these tax incentives will be municipal or provincial. In rural and northern Ontario, the municipal tax base is already limited so hopefully this does not mean that this n,mow tax base will have to be further stretched. ./2 1 3 Page BB3 02/02 Many of Eves' Leadership Race policies Find Their Way Into The Thron,e S~~ch - p:?::.. p CLERK-Elgin Co 6191 416 971 1 519 633 7661 FAX NO. ASSOCIATIon OF?-) 260 Member Cc)mll1unicaUons: Aler MAY-09-02 THU 05:50 PM EST B5/B9/BZ ZZ:1B:B5 that its improving air quality. AMO appeared before the Select Committee on Alternative Fuels and is hopefu f.\dvice will be reflected in the report to the government. Exploring alternative fuels and means of ~ facilities, sewers and roads. This will give municipal governments an alternative debt financing tool and will allow local investment in local priorities. There will need to be some cooperation from the (:'ecleral fJovermnent to have the income tax laws changed to make this happen. The interim report of the Prime Minister's Urban Task Force calls for a chë1nge to provincial- federal relations to support our mLlnìcipalities, and this is a clear opportunity for that support. for new water-treatment (tax-free) Oppmlunlty Bonds . their training to do ring police officers, firefighters and paramedics have tools and Ens~1 jobs. There are no details on what this means although it may signal the Eve's proposal for a Province-wide fire services board, which would be very similar. to OCCOPs. The Throne Spoech did commit to a three year based funding for school boards and hospitals. A similar approach to thosø municipal services, such as ambulance, which ~lre partially funded by the Province, would make sense in terms of predictability and AMO will continue to pursue this. .. On the health front. the number of nurse-practitioners are to be increased and their role 0xplmded in long-term care facilities, etc. and be encouraged to work in communities wlthc)ut physicians for some time and increasing and speeding up the certification of foreign train0d doctors, Northern medical schools will see full campus in Thunder Bay 85 well as Sudbury, . AMO is ploDsed with this focus to helping under-serviced areas We have called for these initiatives and will be anxious to see how quickly the government wili implement them. Ono matter that was missing from the Throne Speech that AMO hoped would be there was the commitment to the passage of the Waste Diversion Bill, It will provide $25 - $30 million in support for the Blue Box from the packaging industry and other waste diversion programs. Eves cornmittod to AMO during the leadership race that it would receive priority and while not spocifically mCHltioned, we remain optimistic that it will proceed as it complements the Smart Growth work of the province and provided financ:ial support to municipalities and a valuable onvironmentol program. www./YILln!r;:.9.!J!&O/YI. Relations at 416 971-9856 ext AMO~~ subscription bDsod MUNICOM network at 8Vllílable through For mor;) ínforrnntion contact: Pat Vaninl, Direclor of Policy and Government 31 a or fJmai!at pVÖIlilli@amo.municorn.com 32 í$ informntion rh¡.~ Page 882 I:LERR-Elgin 1:0 1 519 633 76&1 ASSOI:IATIOn OF?-) EST 85/13/82 22:85:59 01/04 Association of Municipalitios of Ontario P 6191 \~;; ("" 416 97 / FAX NO. 260 MAY-13-02 MON 03:33 PM 393 Univw~ity Malue, Suiie 1'I0j Tc:rel1lo, ON M!JG 1m T~: (416) On·9S56· fax; (116)0'(1-6191 cmaU: l¥'J'\o~mo.munìcom.oom ~'" .,., . ,,,,,~ :1r;;/t',:.·,,j ¡¡~.~.::~:;! ~k' I ~"I~ 1;1'.:;: ;t;' , /;I',~;, 'I;. ,jl;, . ~.",!M >1(:~P~~b " 1~:;a~"1 . ''¡:,i.~I:¥~',I' r:¡;ri i.'~ ")1' p*. ,;..~; , ~~J: . " .' :, 'J/\ ,,'I' 1'0, / ". I;,~ JII¡;Ø~' May 13. 2002 Alert·02/021 immediate attention of the C/crk and GOUllcíl Imrned¡¡¡le Attention 11m For 1'0 REMINDER MARSHALL INNOVATIVE AWARDS 2002 COMPETITION PETEJ{ J Municipal gowHnments are leadorsin providing services to their communities. The Peter J. Marshtlll Municip[11 InnovÐtive Awards honours municipal governments that demonstrate <~xcolienco in the llSO of innovative approÐchës, alternative service delivery initiatives, and p,lrlnør::;hips to improve capital and/or operat.ing efficiency in the deiivery of municipal programs and services The deadline to submit applications for this year's awards program is .June 14. ww.'¡\!.mu.oi¡¡CHrb,ÇOrn or from How Applic8tion forms are avail8blc from AMO's AMO's public web5ìte at W.Y!~.fJ.mo·-ºlu;a to Apply: Municom website at Winners arc announced at Ihe AMO Annual Conference, being held in Toronto from August 18 to 21 <1t the Royal York Hotel. Timing on the Award Ceremony will be released shortly wilh the Conference r~rograrn. Press announcements of the Award recipienls will be issued by AMO and Award winrmrs wiU have Ihe right to use the desigmltion on all stationery and publications. The aW<1[cls program is jointly sponsored by the Association of Municipalities of Ontario, the Assoclnl.ion of Municipal Managers, Clerks and Treasurers, the Ministry of Municipal Affairs and Housin¡¡, the Municipal Finance Officers' Association. the Ontario Municipal Administrators As(;oci¡¡\ion, nnel tho Comadian CouncU for Put.¡íc Private Partnerships. For furthnr info. CiI' Brenda Harvey, Adrnlnislrative Assistant at (416) 911-9856 ox!. 326 Tr~I1'¡;lnis$ion problems: 416 971-9856 33 Page BB4 CLERK-Elgin Co 15191£.337£.£.1 ASSOCIATION OF?-) 260 EST 03:34 B5/13/B2 22:B7:23 03/04 Association of Munlcìpaiitie. of Ontario p, 6191 £lt1I- ,., 416 97 FAX NO, PN NAY-13-02 NON \J n¡IJofGity IIv~nu(¡.. $ullG 1701 TOíonln, ON M5G 166 G) 071.9656· fa:o:: (1\16) 911·6191 email. :1O\o@ilmo.rnuni~()m.c(jm (' Tel on . I For Your Onforrnat May 13, 2002 FYI - 02/013 ¿Ittention of the Clerk and COllncil, For Immediato Attention the 'fC) , 'Quest for a New Dea Delivers Major Speech on AMO Pr-esident Public Affairs the Canadian to a speech Mulvale dt:Jlivered May 8, 2002, President As!wciation of Canada. Issue MlIoicip<:Il gov~rnn1ent$ have been advocating the ne~d for new sources of revenue to help them mana¡Jc their service expenditures because in man parts of Ontario, the property tax base is under sigl1iricant pressure. Some highlights from the s eech are: . In Ont<.1rio, the estirnates (2001) indicate that an fverage family would pay a total tax bill of $36,497.00 .- 59% of this would go to the federal go ernment, 33% to the provincial government and -1'-' % to municipal governments. If you factor ou the residential education portion because it really ii; provinci~1 revenue. the municipal share cleere 8es to 5% -6%. the the , J\ccording to a 2001 report of the C.D. Howe Instijute, Ont~rio's property taxes are among higl1€H1t in Canada. Since 1988, in Ontario averaç¡e ¡property tax has grown by $434 whereas rest of Canada h&IS seen a decrease of $348. . OntMio property taxes in 1998 represented about 6þ% of the municipal budget revenue sources, followed by user fees at 19.5%, and then inv~stl11entl income, fines/penalties and grants made up the balai1Ce. . Conditionol grants are not predictable and as a POtion of municipal revenue sources, they have clecmased from 24% to 15% over the last 10 years. For example, water related grants from 1987 to 1990 S'iJ.W ¡¡ 60% increase in grant funding. By 1 9 2, there was a decrease of 33% followed by an ìncrcii1se of 30% by 1995. From 1995-1999, he federal and provincial funding declined dramatically. by 80% and 71% respectively and muni ipal investment decreased by 10%. /2 ---_..........-.~._....___,"__.'11at'M 34 Page 885 04/04 p, !:LERH-Elgin Co 6191 416 97 1 519 &33 7&&1 FAX NO, ASSOCIATIOß OF?-> 260 03:34 PM EST 85/13/82 22:8B:87 MAY-13-02MON 2 . UBinn s[10cific municipal examples. the President demonstrnted some of the service challenges being f¡:¡cr;d by municipal government and the limitnlions of the property tax base · maintaining and rc-building the over 5,000 kilometres of provincial highways transferred to municipalities throurJhout Ontario as the funding has expired in most communities leaving the tox b4lse to finance these added roads · Interest arbitration process is mal<ing aWCII'ds greater than those freely negotiated with other municipal employees and are driving service costs higher · moving from volunteer firefighters to full time firefighters · <Iffordable housing and housing for the homeless are significant · impact of mandated services and provincbl standards as well as special purpose bodies 011 municipal budgets, including the OMß. The munic:ipal message is recE3iving third party validation, not only from the 2000 Report of the C.D. Howo Institute, but also from the last Provincial Auditor's Report, the Prime Minister's Urban Task f:orcc's Intarim Report, and the TD Banl< report. A Choice Between Investing in Canada's Cilies or Disinvesting in Canadd's Futl/re. J\ 'New Dcal' can and should be built on a st,.:¡:¡legy of change in revenue sharing, reduced fimlflchl' I'is'c, cost rccovery, cost avoidance and cost containment. AMO called on the Province in 1999 for !\ new deal and some provincial actions have begun to respond - such as taking on a share r)f the previously downloaded costs of public health and ambulance; by uploading GO Transit and offering about $3 billion dollars in transportation and transit funding; by rnCJving to a one-third fundin\J formula for the Ontario Small Town and Rural program and by providiny some new opportunities in new Municip<l1 Act. The President outlined some ideas for furlher consideration including an agreement by the three ordors of !.jovornment that services must be financed by the right taX base, and ifthis matching of sr¡rvi(;c to tax base cannot be done, then 'downloaded' programs must come with the appropriate revenue stream. Othcr Ideas include: long-term stmtegies for infrastructure re-investment (the 15 years proposed by the federal interim report desorves active consideration); a share of the fuel tax to help tmnsit and transportation: the use of municipal tax-free bonds; and an exemption from the PST. The 'Now Dual' is not just about fixing the financial relationship between the orders of government, it 15 about trust and respect and a change in tlOW we relate. The common taxpayer expects and needs all governments to work together and sit at one table, rather than the 'shuttle' diplomacy process that we have encountered in the past due in part because of the Constitutional a,rrangonwnt. A f\lll text of the spcr.;ch is availFlble on the ASßociation's website at www.municorY].com. AMO will continuo to put forward these messages as WfJ meet with Ministers and interested and affected bodies. We appreciate the help from our membors in assembling the different examples of service cI1ßII(~ng()s. IJÐSed MUNICOM notwork at www.munlcom.coI Zuppa, AMO Sonior Policy Advisor at 416-9'f1-9856 ext. 342 35 t!)/,ollgl'l liMO 's subscript/ol Dino ;l1form~jon ,"ontact: (Ivel/&bJo Tills Inf<1rI)1<Jt!o/1 J.~ lIota I'or o Ontari Mlnlstère de la Santó et des Solns de longue durè,. Ministry of Health and Long-Term Care Direction de la sante publiqu\; 5700, rue Yonge, 8' étage Toronto ON M2M 4K5 Public Health Branch 81h Floor, 5700 Yonge St Toronto ON M2M 4K5 (416) 327-7392 (416) 327-7438 Telephonefféléphone: Facsimileff élécopieur: 2002 10 MAY 8 2002 Ms. Marie Turvey Chair, Board of Hèalth Elgìn-St. Thomas Health Unit 99 Edward Street St. Thomas ON N5P 1 Y8 1 APR Ms. Turvey: Thank you for your letter of April 5, 2002 to the. Honourable Tony Clement. Minister of Health and Long-Term Care and me, reganding Dr. Sharon Hertwig's authorization to act as the medical officer of health for the '.:Igin-St. Thomas Health Unit. Dear Section 69(1) of the Health Protection and Promotion Act (HPPA) states Where, a) the office of the medical officer of health of a board of health is vacant or the medical officer of heelth is absent or unable to act; and b) there is no associate medical officer of health of the board or the associate medical officer of health of Il1e board Is also absent or unable toaet, the board of health shall officer of health. physician as acting medical appoint forthwith!., (2) An acting medical officer of health of a. {,oard of health shall perform the duties and has authority to exercis," the powers of the medical officer of health of the board. Section 1 ofthe HPPA defines a physician as a "legally qualified medical practitioner" Therefore, the Elgin-St. Thomas Board of H¡~alth is compliant with the above sections of the HPPA. and Dr. Hertwig, the acting medical officer of health has the duties and authority of a duly-appointed medical officer of health. It is noteworthy that Section 69 of the HPPÞ, is intended to be used only as an interim measure and it is the Ministry of Health and Long-Term Care's expectation that the board will make every effort to expeditiously fill the current medical officer of health vacancy. 36 Yours sincere e~:Cu"ha, MBBS, MHSc, FRepe Director, Public Health Branch Chief Medical Officer of Health ,j Iy, 7198-93 (99f06) Honourable Tony Clement, Minister Mr. Roy Main, City Administrator, City 0'131. Thomas Mr. Marl< McDonald, Chief Administrative Officer, County of Elgin Members, Board of Health, Elgin 51. Thomas Health Unit 37 o c: Thomas-Elgin Tourist Association P.O. Box 22042, 545 Talbot Street St. Thomas, Ontario N5R 6Al St. Fax: 519-631-3836 friends@elgintourist.com email: Telephone: 519-631-8188 Toll Free: 1-877- GO ELGIN 200? I} MAY 2002 Warden John Wilson and Members of County Council Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R SVl 1 May Dear Warden Wilson, Cycle Elgin Week - June 23 - 30, 2002 We are writing to advise Council that we have chosen June 23 to 30, 2002 as Cycle Elgin Week and to invite the members of Council and County staff to take part. Re: in the As you know the St. Thomas Elgin Tourist Association has created six Cycle Elgin routes City of St. Thomas and County of Elgin as follows: Historic Aylmer Historic Port Stanley St. Thomas / Elgin County Wine Route Historic St. Thomas DuttonlDunwich Port Burwell / Vienna This year we are pleased to advise that we will expand the Cycle Elgin program by creating a route in West Elgin which should be signed by summer's end. On June 23'd we will set out on this year's Celebrate Cycling ride traversing the hills and valleys of the St. Thomas / Elgin County Wine Route leaving ITom Meadow Lane Winery at 11:00 a.m. We extend a warm welcome to all those who wish to participate on the entire ride or just a part of it. Please contact the St. Thomas Elgin Tourist Association office at 631-8188 for further information. and thank you for your continuing support. look forward to seeing some of you on June 23'd :tllY~ 11! ~ Dave McAdams, President We 38 Visit our Website at http://elgintourist.com Federation of Canadian Municipalities Fédération can.dienn. des municipalité. 5P3 24. rue Clarence StRet, Ottawa. Ontario KIN TeI./T/l. ,(613) 24t-5221 &xIT6éc., (613) 241-7440 For Immediate Distribution May 2, 2002 wwwfcm.ca MEMBERS ADVISORY Staff MUNICIPALITIES WELCOME REPORT OF PRIME MINISTER'S TASK FORCE ON URBAN ISSUES Please distribute to all members of Council and,Senlor Ottawa, Ontario - The Federation of Canadian Municipalities is encouraged by the findings and recommendations in the Interim Report of the Prime Minister's Caucus Task Force on Urban Issues "This report is heading in the right direction, with a lot of good ideas for how the federal government can support Canada's municipal governments," said Jack Layton, President of the Federation of Canadian Municipalities and a Toronto Councillor. "This report shows the federal Liberals are listening to. the FCM and understand the importance of investing in our cities and communities." FCM has been collaborating on the development of a national rural strategy, and is offering its full cooperation to the federal government to help implement the kinds of recommendations and programs proposed by the Task Force "We urge the Prime Minister to start putting in place mechanisms for urban centres, large and small, to have an effective working relationship with our federal government," said Layton. "It is time to dedicate resources to advancing municipal relationships so that, together with provincial and territorial governments, we can safeguard the engines of Canadafs economic and social wellbeing." The Interim Report, entitled "Canada's Urban Strategy: A Vision for the 21'1 Century", recognizes urban municipalities as being key to Canadafs economic and social wellbeing. The Task Force calls on the federal government to develop a strategy for Canada's urban communities containing three priority initiatives: a national affordable housing program a national infrastructure program; and a national transportation program /2 39 2 "Strategies and programs will need adequate funding," added Mr. Layton. "In its final report we hope the Task Force will investigate and recommend ways to correct the fiscal imbalance that now exists through a sharing of tax revenues by other orders of government." The FCM is particularly interested in seeing real institutional changes to carry out the national urban strategy; for example, through the establishment of a sub-committee of Cabinet and a House of Commons Standing Committee on Urban Issues FCM has been the national voice of municipal governments since 1901 The organization is dedicated to improving the quality of life in all communities by promoting strong, effective and accountable municipal government. 30 www.fcm.ca The our web site at For more information on the Federation please visit Interim Report is at www.liberaI.DarI.Qc.calurb. 40 nformation. contact: Jack Layton President Federation ofCan'adian Municipalities (416) 721-6151 For further Federation of Çanadian Municipalities May 15. 2002 MEMBERS ADVISORY Please distribute to all members of Council and Senior Staff FCM Establishes a Munici Telecommunications Towers Polic' The growth .in demand for wireless services is such that municipal governments of a sizes are frequently asked to consent to telecommunications tower construction Industry Canada ultimately grants approval for the construction or modification of antenna structures. They require that telecommunications carriers consult with land-use authorities as part of the application process for new construction or structure modification. This provides an opportunity for municipal governments to guide telecommunications infrastructure development in the community. Many communities are concerned about the potential visual and health effects of these towers. While some municipalities have adopted sound policies to manage the growth in demand, others are just beginning to respond to this new reality. Municipal government policies generally address areas of concern such as siting, co-location, tower design and landscaping, height of the towers, fees, and consultations. In an effort to assist those municipalities seeking to develop new policies or improve existing ones, FCM has established an electronic Repository of Municipal Telecommunications Towers Policies. The Repository is located on FCM's website (www.fcm.ca). All municipal governments with a policy in place are encouraged to share it via this service. Sharing of fee schedules will also be useful. To have your policy and fee documents placed in the repository, send a copy, in Microsoft Word or PDF format, to dcampbell@fcm.ca. Questions may be directed to the same e-mail address, or by calling David N. Campbell at (613) 241-5221 ext. 314. Please ensure that the name of your municipality and the date the policy was adopted are clearly marked. 4 to this effort is greatly appreciated Your contribution 1 Elgin County PAGE CO 46:03 10 TIME 2002 8 May Elgin DATE TO MUNICIPAL. PROPERTY ASSE.SSME:NT CCRP'DRATICN May 8, 2002 and Treasurers Robert A. Richards President and Chief Administrative Officer Chief Administrative Officers, Clerks To: From: Ontario Parcel Alliance Agreement Signed Subject I am pleased to announce the Municipal Property Assessment Corporation (MPAC), the Ontario government and Teranet have signed the Ontario Parcel Alliance agreement. As many of you are aware,. the Alliance was formed to build a standardized, digital parcel mapping database for the province - the Ontario parcel- wlrich combines assessment, Crown and ownership parcels of land. Work on building the Ontario Parcel will start immediately and it will be phased in over the neXt two-and-a-half years. Once half the parce]s have been created, expected by mid- 2003, the Alliance will license the database to Ontario municipalities at no cost. free I have attached a news release and backgrounder for your information. If you have further questions, please feel free to contact your local Municipal Relations Representative, or Craig Draper at 905-837-6229, or myself at 905-837-6150, toll 1-877 -635-6722. ¥ourstrUly, ;4ß Robert A. Richards President and Chief Administrative Officer 42 MP AC Board of Directors Copy 2 Elgin County PAGE: CO 10:46:03 TIME: 2002 8 May Elgin DATE: TO News Release ~--C)ntario ~~CEL 2002 May 8, NEW ONTARIO PARTNERSHIP TO IMPROVE MANAGEMENT OF LAND INFORMATION AND CUT COSTS TORONTO - The Ontario Government, the Municipal Property Assessment Corporation (MPAC) and Teranet Enterprises Inc. have formed an alliance to build a standardized, digital parcel mapping database for the province - a move that will cut costs, improve business efficiency and strengthen business planning. "Investment in land information technologies strengthens service delivery, furthers our commitment to electronic government and the convenience it provides, and stimulates new high-tech business opportunities' and jobs for Ontario," said Natural Resources Minister Jerry Ouellette. Over the next two-and-a-half years, the three partners are jointly investing $8.5 million to build the database, known as the Ontario Parcel. A 'parcel' is a distinct piece of land. A digital parcel would contain data such as boundaries as well as links to its ownership and assessed value. Currently this type of information is gathered separately by all three parties. The new partnership will eliminate duplication and dramatically improve the quality, exchange and accuracy of information about land holdings in Ontario. "The Ontario Parcel will improve the timeliness and accuracy of land parcel data," said MPAC Chair Peter Hume. "This new database will assist MPAC in its continued commitment to providing our customers with quality, up-to- date assessment information." The database can be used for assessment and taxation, land registration, land use planning, land management and business planning, Municipalities that currently use Geographic Information Systems (GIS) will be able to shift their focus from buying and maintaining land data to using it in support of municipal business (land development, planning, taxation, and public works) Continued 5 o :"II C' '" 43 ( IE o IR. E oLOn'tario ~PARCEL F 0 T T E B R A ì' If) A ¡¡¡ E \" "I E ~ 3 Elgin County PAGE: CO 10:46:03 TIME 2002 8 May Elgin DATE: TO Municipalities that don't currently use GIS wi find the Ontario Parcel provides the foundation they need to move toward new land-information technologies Work on developing the Ontario Parcel will start immediately and it will be phased in over the next two-and-a-half years. Once half the parcels have been created, expected by mid 2003, the Alliance will license the database to Ontario municipalities at no cost. "The Ontario Parcel is an exciting opportunity for municipalities -- the principal users of the system," said Teranet President and CEO Aris Kaplanis "It will consolidate land data, improve access to information, potentially reduce costs and attract new business opportunities and jobs." "By investing in public-private partnerships such as the Ontario Parcel, SuperBuild is helping to build the digital infrastructure Ontario needs to be a leader in the new global information-based economy", said Janet Ecker, Minister of Finance and Minister responsible for SuperBuild. Ontario's share through SuperBuild is part of the government's GeoSmart program designed to help build province-wide land information datasets and infrastructure to stimulate economic development and provide job growth - 30- Craig Draper Municipal Property Assessment Corporation (905) 837-6229 s go,¡ o ¡ s 44 E (; i) R Bonnie Foster Teranet Enterprises Inc. (416) 643-1095 E c6-0ntario ~PARCEL F 0 T T E B R Contacts Stephen Straughan Ontario Ministry of Natural Resources (416) 314-3414 D A r A I E T T IE )J; 4 gin County PAGE: CO: 10:46:03 TIME: 2002 8 May Elgin DATE: TO Backgrounder E1 2002 May 8, BACKGROUNDER ONTARIO PARCEL ALLIANCE The Ontario Government, the Municipal Property Assessment Corporation (MPAC) and Teranet Enterprises Inc. have formed a strategic alliance to gather information about Ontario's estimated four million land parcels and bring it together into one standardized database - the Ontario Parcel. Over the next two-and-a-half years, the Alliance will build an electronic database containing boundaries, assigned civic address and links to ownership, and assessed value information for each property or 'parcel' of land in Ontario. Until now, each of the parties separately maintained their own parcel mapping data, such as new plans of subdivision and land severances, using plans and records deposited in Ontario's Registry Offices. By joining forces, the Alliance will eliminate duplication and greatly improve the quality, accuracy and cost of compiling the required land data. be Current and easily accessible Highly accurate. Comprehensive and consistent across the entire province Affordable (provided at no charge to municipalities for internal use) Maintained through an integrated maintenance process using current registry office data. Easy to integrate with The Ontario Parcel wi · · · · · · and-related data from other sources Ontario's municipalities Will be the primary users of the Ontario Parcel Municipalities will be able to obtain a licence to use the database at no cost (other than nominal delivery and support fees) once half the provincial land data has been compiled. This is expected to be completed by mid-2003. Continued ó~.Ontarjo ~PARCEL ,. ~ II\t ( ¡ s I II: :E iDI R r r IE 45 E ¡a 'I) R IF )ATA R E T T IE ;a 5 gin County El PAGE: CO 46:03 10: TIME 2002 8, May Elgin DATE: TO For municipalities that currently use Geographic Information Systems (GIS), the Ontario Parcel means they will be able to shift their focus from buying and maintaining land data to using it in support of municipal business (land development, planning, taxation, and public works). Municipalities that don't currently use GIS w find the Ontario Parcel provides the foundation they need to move toward new land-information technologies For Ontario's high-tech firms, the Ontario Parcel provides an opportunity to develop leading-edge products and services that can integrate land data with other land information. A wide range of public and private sector organizations will benefit from the creation of the Ontario Parcel. Its vital base data will help them enhance corporate planning, reduce costs, conserve resources, identify new business opportunities and plan for sustainable growth. -30- Craig Draper Municipal Propèrty Assessment Corporation (905) 837-6229 Bonnie Foster Teranet Enterprises Inc. (416) 643-1095 Contacts Stephen Straughan Ministry of Natural Resources (416) 314-3414 www.lio.mnr.gov.on.ca. .,~On1:ario ~PARCEL For more information visit our web sites www.mpac.ca, www.teranet.ca s or;¡ N i s a (: I: J¡ R "' T IE 46 ft ¡g; o R L= A r t\ D ;! ¡; '1' r :E E: PLANNING BETTER FOR GREY ASSOCIATION 1EO Ontario NOC P.O. Box 312. Flesherton The Corporation of The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 10,2002 May 2002 l~ MAY Members The Grey AssocÎation for Better Planning regrets that you are unable at this time to financially support our Appeal to the Ontario Superior Court of Justice, Divisional Court, against a decision of the Ontario Municipal Board regarding commercial water-taking in the former township of Artemesia, now in the amalgamated Municipality of Grey Highlands in Grey County. Mayor and Counci Dear We now have a court hearing date of October 3,2002 at 10.00 a.m. This will be at Osgoode Hall in Toronto. The Court has already spent a considerable time deciding what a "Stay" of activity entails when a permit to take water already exists under the Ministry of the Environment, and is being acted upon by the owner in the current planning vacuum. is Requires case We are pleased that the Judge has clarified the "errors based as: Submission (1): Water Taking is a Use of Land under the Planning Act Submission (2): Water Taking is Prohibited by the Existing Zoning By-law and thus an Amendment to the By-law Submission (3): The existence of an OWRA water taking permit does NOT override the Ontario Municipal Board/municipality obligation under the Planning Act to apply the water taking provisions set out in s.5.3.3. of the Grey County Official Plan upon which our n law' of If we succeed with our case it will mean that municipalities across Ontario will have the power to pre-plan around each proposed commercial water-taking permit before the permit becomes valid. We shall stay in touch with Municipalities such as yours regarding the result our court appeal, and hope that you might reconsider your support of our Association at that time Yours sincerely ~.~ 47 Planning Anna Scott, President Grey Association for Better Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1C4 ltÆ Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org ,~n:¡, ~~ J MAY 10,2002 Honourable Ernie Eves Premier of Ontario Room 281, Legislative Building Toronto, ON M7 A IAI May Dear Premier: Please find enclosed this resolution rrom the County of Elgin requesting the Ministry of Transportation pay all costs associated with the maintenance and operation of municipal roadways used as detours while Highway 11 is closed for emergency purposes. Given the significant increase in traffic volumes while this highway is closed, I believe this is a matter of considerable urgency that requires your immediate attention. Premier, as the County Warden John Wilson points out, other municipalities throughout Ontario are similarly affected when major Highway closures necessitate the use of secondary municipal routes. Premier, I would appreciate you looking into this matter promptly, responding to the Council and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~\1k 48 Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org ~. Ontario STEVE PETERS,M.P.P. ELGIN - MIDDLESEX - LONDON MAY ¡;) 200? Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416) 325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org 10,2002 Honourable Norman Sterling Minister of Transportation 3'd Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A lZ8 May Dear Minister: Please find enclosed this resolution from the County of Elgin requesting the Ministry of Transportation pay all costs associated with the maintenance and operation of municipal roadways used as detours while Highway 11 is closed for emergency purposes. Given the significant increase in traffic volumes while this highway is closed, I believe this is a matter of considerable urgency that requires your immediate attention. Minister, as the County Warden John Wilson points out, other municipalities throughout Ontario are similarly affected when major Highway closures necessitate the use of secondary municipal routes. Minister, I would appreciate you looking into this matter promptly, responding to the Council and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, '¿-l ~ Steve Peters, M.P.P. Elgin-Middlesex-London 49 Cc: The County of Elgin Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (416)325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org MAY 2DO? o ,,':; J 10,2002 Honourable Chris Stockwell Minister of Energy 4th Floor, Hearst Block 900 Bay Street Toronto, ON M7A2EI May Minister: Please find enclosed this resolution from the County of Elgin calling on your Government to reconsider its decision to privatize Hydro One and deregulate the energy market. As residents throughout Ontario have expressed concern about major hikes in electricity costs, distribution costs, the loss of jobs and potential power blackouts, there is no question that this is an issue that demands your immediate consideration and review. Dear Minister, given recent developments in this protracted controversy - specifically the judicial ruling that the sale of Hydro One is illegal- now is the time for your Government to reconsider its ill-conceived plan of action and stop the sale immediately. As my Liberal colleagues and I have said all along, a competitive marketplace is fine, provided that the marketplace is regulated in the public interest so all consumers are guaranteed an affordable, reliable supply of electricity. The grid must remain public. Minister, I would urge you to review this resolution, respond to the County and forward a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London 50 The County of Elgin Cc: Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tei: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 lti Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON steve_peters-mpp-co @ontla.ola.org E-mai Tel: (416)325-7250 Fax: (416) 325"7262 Email: steve_peters-mpp @ontla.ola.org 2002 a I MAY 10,2002 Honourable Chris Stockwell Minister of the Environment 12th Floor, 135 S1. Clair Avenue West Toronto, ON M4V IPS May Dear Minister: Please find enclosed this resolution from the County of Elgin calling on your Ministry to provide a program for the repair/replacement of septic systems based on the tile drain program provided by the former Ministry of Agriculture, Food and Rural Affairs. Minister, as the primary focus of this correspondence is the concern over safe potable water sources and bodies of waters used for recreational purposes, this is an issue I believe should be reviewed as a priority. Minister, I urge you to review the points detailed in this resolution, respond to the County of Elgin in the affirmative and forward a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London 5 County of Elgin Cc Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 ~ Ontario STEVE. PETERS, M.P.P. ELGIN~ MIDDLESEX" LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (519) 631"0666 Fax' (519) 631-9478 Toll. Free: 1-800"265-7638 Ernail: steve@stevepeters.com Tel: (416)325-7250 Fax: (416)325-7262 Email: steve@steliepeters,êom 2002 fi 1 MAY 13, 2002 Warden John Wilson County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl May Dear Warden Wilson: Please find enclosed a response from Honourable Tony Clement, Minister of Health and Long-Term Care to your November 27,2001 focusing on the County's resolution on physician services at long-term care (LTC) facilities. As the Minister has indicated that his Ministry is still meeting with representatives ofthe Ontario Long-Term Care Physicians' Association (OLTCPA) to discuss proposal details, it is a vitally important issue that I will continue to routinely monitor for future developments. I thank you for demonstrating your concern about this important issue - one that affects not just our ageing population, but also their families, caregivers and the general populace. Sincerely, <;1: ~)c 52 Steve Peters, M.P.P. Elgin-Middlesex-London ~ OntarIo Ministère de la Santé et des Soins de longue durée Ministry of Health and Long-Term Care Office of the Minister Bureau du ministre 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov.on.calhealth 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7 A 2C4 Tel (416)327-4300 Fax (416)326-1571 www.gov.on.ca/health y ì \ \ f"-/ Steve Peters, MPP Elgin- Middlesex-London 542 Talbot Street St. Thomas ON N5P lC4 '(0.7/ reteJ;$~ i/'rc f. --- Mr. Thank you for your letter of November 27,2001, regarding the County of Elgin's resolution about physician services at long-term care (LTC) facilities. Dear Staff of the Ministry of Health and Long- Telm Care have held several meetings with the Ontario Long-Term Care Physicians' Association (OL TCP A), the Ontario Long-Term Care Association, the Ontario College of Family Physicians and the Ontario Association of Non-Profit Homes and Services for Seniors. Two separate issues have emerged as a result of these discussions: the roles and responsibilities of Medical Directors in LTC facilities, and compensation for services provided by attending physicians in LTC facilities The OL TCP A submitted their Flexible Alternate Payment Program proposal to the ministry. The ministry has reviewed the proposal and continues to meet with representatives of the OLTCPA to discuss proposal details matter to my attention Y~~rs V~~'IY, / "2' /' . . / / . (. '/I)//....j/ f /- Tony Clement Minister 53 important Again, thank you for bringing this ¥](122Ú Zl Q. Q -11 6 November 27,2001 Honourable Tony Clement Minister of Health and Long-Tenn Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7A 2C4 Dear Minister: Please find enclosed this resolution ftom the County of Elgin requesting the Provincial Government to "increase the daily rate allotted to Medical Directors at long-term care facilities and provide subsidy for Doctors working in geriatric care." Minister, given the obvious ageing of our population, the increased numbers of elderly patients and the subsequent need for greater amount of care for these individuals, this is a well-reasoned request that deserves your prompt and considered attention. I r urge to respond to the County of Elgin and forward a copy of your letter to my office. thank you in advance for your time and consideration. Sincerely, Steve Peters, M.P.P. Elgin-Middlesex-London 54 Cc: County of Elgin r,¡¡ Environnement I Ministre de Minister of the Environment Ottawa, Canada K1 A OH3 ?Ol)? '" 1i ~") "'~'\' ~11 0 9 2002 Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Heffren Thank you for your letter of March 18, and enclosure, concerning the proposed Order to add road salts that contain inorganic chloride salts with or without ferrocyanide salts to Schedule 1 (List of Toxic Substances) of the Canadian Environmental Protection Act, 1999. Mrs Dear A copy of your Council's recommendation supporting the Municipality of Huron East's January 22 resolution has been forwarded to Environment Canada's Existing SubstancesBranch, which has the responsibility for this regulatory initiativ~. Your Council's comments will be fully considered as we analyze all the submissions that we have received and decide how to proceed on this proposed Order. An overview of the comments received, the responses provided and a government decision on the path forward will soon be posted on Environment Canada's Web site at www.ec.gc.ca J I ! I ~"..",.." { ~ \.. ~~~ "..,,,..' n ./2 The federal government recognizes the importance of road salts maintaining roadway safety, and is not proposing a ban on road salts or any other measure that would compromise roadway safety. Measures will be selected and developed in partnership with provinces and territories, with input from stakeholders such as municipalities, associations, industry and environmental groups, in order to determine how to minimize the environmental impacts of road salts while maintaining the level of roadway safety that Canadians expect. A broad range of management actions will be studied, including improved application technologies as well as better practices for storage and handling of salts and disposal of waste snow. 55 Canadã 2 appreciate your Informing me of the County of Elgin's view on this Yours sincerely, ~~j µ"\,~ David Anderson, P.C M.P 56 matter. ~ May is REACT Month in the City of St. Thomas In honour of REACT month, our flag was t10wn at city hall April 29, 2002 May was chosen to be REACT Month because it is the start of summer travel which means incrcased activitics for REACT teams. SI. Thomas REACT can be seen throughout St. Thomas and Elgin County providing many services including traffic control, security, parking, first aid, monitoring CB channel 9, scarch and rescuc, emcrgcncy and motorist assists. At thc prcsent timc our team consists of 14 pcople. Last year we contributcd a total of 10 393 hours of service. This year proves to be just as busy. Team - a number of people working together on a common cause Effort - the result produced by this cause Achicve- to reach a required standard of performance Member - a distinct part of a whole SI. Thomas REACT is the whole and we are proud of our achievements and continued commitment to Elgin County - ~ 61 1ltigue: Get Stop to rest every two hours and plan ahead where those stops wi be sleep enough Tips to avoid or combat · · Safety Awake Break {May 17-20,2002) Thomas REACT Inc. is : a Safety Awake Break the rest station In Eagle (situated on Higlnvay between Eagle and lana) Once again, St. to be able to hos w pleased at The purpose of the Sat'ety Awake Break s to allow travelers the opportunity to STOP, enjoy FREE refreshments, stretch their legs and take a much-needed break tram the rush at) holiday driving. F Keep vehicle temperature cool or open the window for fresh air Consume a cat1'eine beverage for short term relief · · #3 Share the driving Pull over and take a nap orange · · · eatmg al Driving while tàtigued dimtnishes control of your vehicle and if it leads to tàlling asleep while behind the wheel, wi lose total control. Ontario statistics : '~;n"~ ...... a tàctor in 35% of col ¡sions en from s Try spot (Maybe even highway, for Situated back away trom the the rest station is the ,pertect children energy. m Eagle to burn off excess t"b.,,'='..............., (Information you Indicate return to the road catch a frog or two. So Brake, Partake and feeling rested and alert World) Ontano Safety League and ~ ~~ Safety First ne Driver Fat Caution your children to be extra careful around driveways, intersections and parking lots Everyone falls at sometime so teach your rollerbladers and skateboarders that the safest Bikes. Skateboards, scooters and rollerblades, for many of our children this is what spring and summer are all about. As parents, we can make sure they enjoy these activities safely by providing the necessary safety equipment. Proper fitting bike helmet, elbow pads, knee pads and wrist guards as well as making sure our children know and understand the rules of the road.c;:/r '''''''fl'''' (;~i!5I..j Helmetsl Helmetsl Helmets -rij.}. Make sure your child wears reflective clothing Before you go biking, make sure brakes work, gears shift smoothly, and tires are inflated properly Be sure to check to see that all the nuts and bolts as well as are secure · the wheels · · · · A Driving at a time \V~hen you would normally be asleep Working long or staggered shifts Working long hours for a period of two weeks or longer Having less than six hours of sleep or irregular sleep before driving Taking allergy medication before driving Driving after eating turkey, bananas and warm milk. These foods are known to induce sleepiness. of fatigue include: is a fonn of driving impairment awareness and ability to react and function properly are reduced by tàtigue. Risk factors for fatigue include: · · · · · · Fatigue driver!' · way to they are they won't fal is to bend down when losing their balance so have as far to fal Yawning Slowed reactions Heavy eyes and stiff joints Day dreaming Wandering over the center line or off the road · · · · · Signs , Follow rules Watch out for opening car doors and parked vehicles pulling away from the curb road of the the 62 · · movll1g lront of Teach your child to Avoid sWings. Wait until the swing otr stops before gettIng Go feet-tirs the slide · down s clear before St. Thomas REACT volunteers were asked to proyide safety support for the following events: 2002 - Auto Extrication Course April 6, 2002 - Auto Extrication Course April 26, 2002 - Heart & Stroke Relay Every Friday and Saturday night security for Eastway Ford March 23 ).rIi~ \~ ----- Course. Auto ExtricatiOl St. John Ambulance. Many St. teams attended it from all over Ontario. St. Thomas REACT took on the role of victims for their course. They had many accident scenarios, many of which needed the fire departments (Yarmouth) help with the Jaws of Life. Even the mud added to the fun. It was a great learning experience for our team and we had a great time. It was very well organized and I think we all agree that the last scenario (a multiple vehicle accident, with a van on fire) was the best. Once again, you have out did yourself and it will be hard to top in the coming years. THANK YOU ST. JOHN for organizing another great course. We look forward to working with you again in the near future. On March 23 & April 6, 2002 our team was involved in an Auto extrication Course put on by John Ambulance · Set age appropriate limits and do not be alraid to lock up their equipment if your child decides to break the rules. A child's anger lasts a short time. An injury could last a lifetime. Remember: SAFETY FIRST!II (Womans World Magazine & Head Smart) & "..,m,"' "". .~ Falls are the most common cause of pJayground injuries. Three quarters of the children who die by falling trom playground equipment have brain injuries. · Check the surface under playground equipment. Look for surfaces with shredded mulch, pea gravel, crushed stone and other loose surfaces. · Platforms should only be six feet or less above the ground with guardrails at least three feet high to prevent falls. · Bars on equipment should be spaced less than three and a half inches apart or more than nine inches apart to prevent trapping a child's head. · There should be at least six feet of space between play equipment and any wall or fence. · All concrete anchors on play equipment should be covered, cushioned or placed below the ground. · Swings should be made of soft materials. i walking · not head-firs Wait untt! the slide going down. (Headsmartl Spring Safety) · · · · · · J. 63 REACTer of the month for April was Emily Thomas. Emily is single and works for Gamma Dyna Care Labs. She has been with St. Thomas REACT tor 3 years and is currently our Secretary/Treasurer, Congratulations Emily. . n Address: St. Thomas REACT Inc. P.O. Box 20047 St. Thomas, Ontario N5P 4H4 Our new E-mail address ~.ttreact(aJ,hotmaiJ.com Chanee Noted Our last few Newsletters have taken on a new look and much to our surprise, we have received several positive comments in regards to these changes. Thank You! St. Thomas REACT welcomes all comments and inquiries. CONTACT INFORMATION Thank you to A. Schulman for their donation of $200.00 and the Elgin Labour Center for their donation of$500.00 towards our direct mail campaign. Thank you also goes out to Ken and Carol Lewis for their donation of$25.00. St. Thomas REACT Inc. would also like to thank al of our sponsors for their continued support in making our Safety Awake Break a success. Without your donation of food items and supplies, it would be very difficult to serve tree refreshments. Thank youl We will post the results of our Safety Awake Break in our next newsletter. All donations are still welcome. Phone Contacts: President Mary-Ellen Hicknel Or Coordinator Fred Satterley POINTS TO PONDER 782-3040 633-6309 is t a carrot more orange than an orange? where does erase a word with a penci is I Why When go? Eastway every Friday and Saturday nights May 17-20, 2002 - Safety Awake Break May 19, 2002 - Eastway Ford Security May 22, 2002 - Track & Field for Special Needs Students at St. Joseph's High School June 8, 2002 - Sunshine Walk June 22&23, 2002 Aylmer Rodeo July 13,2002 - Car Wash at Besst No Touch Car Wash July 20, 2002 - Rain date for Car Wash at Besst No Touch Car Wash August 8-11, 2002 Aylmer Fair _ Monthly Award Winners REACTer of the month for February was Mary-Ellen Hicknell. Mary-Ellen is married, has three children and works as a childcare provider. She has been with St. Thomas REACT for 7 years and is currently our President. Congratulations Mary-Ellen! REACTer of the month for March was Robert Satterley. Robert is the father of a beautiful daughter. He has been with St. Thömas REACT for 5 years and was our REACTer of the year for 200 Congratulations Robert! UPCOMING EVENTS · · · · · · · · · · .- · people Tarzan have a beard? If there is life after death, why aren't buried with their credit card? 64 Why doesn't