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October 29, 2002 Agenda ORDERS OF THE DA Y FOR TUESDA Y. OCTOBER 29TH, 2002 AT 9:00 A.M. ORDER Meeting Cal.led to Order Adoption of Minutes - meetings held on September 17 & 24, October 15, 2002 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations 1st 2nd 3rd 4th PAGE # DELEGATION 9:00 a.m. Jenny Phillips - Wrap-up of Sesquicentennial events (see attached) Motion to Move Into "Committee Of The Whole Counci Reports of Council, Outside Boards and Staff Council Correspondence - see attached 5th 6th 7th 1 2-86 Items for Consideration Items for Information (Consent 1) 2) 87-95 96-141 Agenda) OTHER BUSINESS Statementsllnquiries by Members Notice of Motion Matters of Urgency Items - see separate agenda 1) 2) 3) 8th the Committee Of The Whole n-Camera Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th 142 LUNCH WILL BE PROVIDED :45 A.M. COUNCIL PHOTO WILL BE RETAKEN Warden's Banquet - Springfield Lion's Club Hall, Springfield County Christmas Party - tickets available in Administrative Services 11 Nov. 15 Nov. 22 with presentation on 11:00 A.M. - Cynthia 51. John, Elgin-51. Thomas Health Unit, West Nile Virus (ATTACHED) . -Comments: DELEGATION Page Town Crier's Competition Reconciliation As at October 3, 2002 t ~\ G/L Account: G-002-20060-1081 Town Criers Deferred Revenue ST. THOMAS Amount (5,000.00) (3,500.00) (8,500.00) Source County of Eigin Contribution City of SI. Thomas Contribution Total Fundin Revenue (8,500.00) EXDense DescriDtion ts EXDenditures/Recei Opening baiance (117.00) (70.00) (70.00) (8,757.00) (45.97) 406.56 344.25 100.00 155.40 125.00 123.60 288.40 34.13 43.85 356.27 100.00 321.18 125.00 1,200.00 100,00 125.00 432.46 39.90 100.00 62.65 767.35 460.65 446.50 50.00 77.25 5.77 6.07 5.77 5.77 5.77 6.07 77.25 5.78 5.77 360.59 824.25 51.50 482.27 208.00 225.00 50.00 DJ Services Aug. 3 - 150th incorp. anniversary Catering & delivery fee Honourarium - Seniors' Centre Performance Reimburse cost of preparing brochures Musician performance fee - Aug. 3, 2002 Radio advertising - various dates Radio advertising - various dates Tickets & posters 50 colour copies - letter Reimburse pyml. - Talbot Station Steakhouse Reimburse pyml. - coffee - Taibot Station Balance of cash received and disbursed Musician performance fee - Aug. 3, 2002 Balance of $192.00 cash rec'd - returned 100 Steak dinners @ $12.00 ea. Musician performance fee - Aug. 3, 2002 Musician performance fee - Aug. 3, 2002 Wine & Glass rental - banquet Watermeions for lunches Honourarium to Queen Victoria Gifts for Sesquicentennial Committee members Hall rental Aug. 2-3, 2002 Committee 20x30 tent rentai with sides Hall rental - Aug. 4 Kitchen usage - Aug. 4 2 tickets for banquet Print advertising - Provincial TC Print advertising - Town Criers Competition Print advertising - Elgin Sesquicentehnial Print advertising - BBQ Steak Dinner Print advertising - Provincial TC Print advertising - Elgin Sesquicentennial Print advertising - BBQ Steak Dinner Print advertising - Final Day for Tickets Print advertising - Provincial TC Print advertising - Coming Events On Air advertising - Town Criers Competition On Air advertising - Town Criers Competition On Air advertising - Town Criers Competition Print advertising - Town Criers Competition 52 lunches @ $4.00 ea. Musician performance fee - Aug. 3, 2002 Equipment rentai - microphones, etc. 2 tickets for banquet A&M Sounds Aunt Kelly's Catering Back Porch Country & Gospel Brenda Edmonds Christiane McKee CKSL Radio CKSL Radio *Diana Player *Diana Player *Diana Player *Diana Player *Elgin Historical Society Herman Rohowsky * Jenny Phillips Ken's Kountry Catering Marilyn Zivkovic Pam Gregory Quai du Vin Sharon Crosby Sharon Crosby Sharon Crosby SI. Anne's Parish SI. Thomas Canvas & Awning SI. Thomas Seniors Centre SI. Thomas Seniors Centre SI. Thomas-Elgin Tourist Assoc. The Chronicle The Chronicle The Chronicle The Chronicle The Chronicle The Chronicle The Chronicie The Chronicle The Chronicle The Chronicle The NewPL The NewPL The NewPL The SI. Thomas Times Journal Tyrconnell Heritage Society Wayne Carroll West Lome Kiwanis Gar Knutson c -'" Total 8,711.03 Closing Balance: (Expense + Revenue) (Totals exclude GST & PST) 1 financial details. compiete "See individuals for I~W~~(',,' ~~ REPORTS OF COUNCil AND STAFF October 29th 2002 ,/ orts - (ATTACHED) Staff Re i - Parking By-law Collection Process Emergency Measures Co-Ordinator - ECG1 Emergency Measures Co-Ordinator - Cool-Aid .¡ / Director of Financial Services - Farmland Awaiting Development Director of Financial Services - Cheque Signing Authority ,/ Director of Financial Services - Performance Measures - Year Ended ,/ December 31, 2001 /0 ILf /10 It ,/ Manager of Library Services - Digitization Assistance - Archives ;(D ,/ (Third Line) County Road #18 Manager of Engineering Services - land Transfer, ;:l:J., ./ Manager of Engineering Services - Amending land Purchase Policy - July 24, 2001 ,,23 ,/ ~ Manager of Engineering Services - Capital Project Communication Protocol for County of Elgin Roads 175 kW Generator Manager of Engineering Services - Terrace lodge - ;21 ;(/ Restrictions on County Roads / v' Manager of Engineering Services ~ Weight Manager of Engineering Services - Geotechnical Engineering Design on Slope Stability and Erosion for a Pilot Project Elgin County Road #42 - East of Port Burwell .33 ..31 .3 f Manager of Engineering Services - Shore Protection Design for a Pilot Project on v' Elgin County Road #42 - East of Port Burwell ,/ .3 c¡ Manager of Engineering Services - lake Shore Line Environmental Assessment Update v Deputy Clerk - Town Crier 'f9 SI Villa ./ Director of Homes & Seniors Services - Annual Compliance Review - Bobier Director of Homes & Seniors Services - Signage at the Homes / Sit> Scf Director of Homes & Seniors Services - Recognition of a Centurion v to Residents / Product Charges S9 Director of Homes & Seniors Services - Incontinent 2 -2 Director of Homes & Seniors Services - Membership in the Canadian Council on / Health Services Accreditation I /p Director of Human Resources - County of Elgin Dress Code Policy ,/ ./ Director of Human Resources - Actuarial Study Results tt/- /pC¡ 71 Director of Human Resources - Healthy Workplace Week ,/ Director of Human Resources - Co-operative Education Students ,/ 73 ./ Director of Human Resources ~ Corporate Challenge Results 77 79 ( Manager of Information Technologies - IT Status Report ,¡ 't <J Manager of Information Technologies - IT Policy Update 153 REPORT TO COUNTY COUNCIL Karen Dunn. Emergency Measures Coordinator FROM 2002 Parking By-law Collection Process October 4th ECG1 DATE SUBJECT NTRODUCTION Since May 2000 reprßsentatives of six municipalities have worked toward the implementation of a unified parking by-law to service Bayham, Malahide, Central Elgin Southwold, DuttonlDunwich, and West Elgin. County staff facilitated this implementation and municipal by-laws were passed by each municipality and the County, DISCUSSION The Elgin Group 1 (EG1) parking by-laws, in their present form, were written to have ticket collection and processing centres at Central Elgin - for Central Elgin by-law offenders - and at the County for all other involved municipalities, From the by-laws' inception this has been the cOllection method recommended by the EG1 committee, and has been approved by all involved municipal councils. red administrative duties of the OPP and municipal one collection and drop-off centre would be more nvolved agencies, and would ease administration of Upon closer examination of the requ staff, it has become apparent that conducive and less confusing to all processing tickets. tickets could be administered Each municipality could collect their respective ticket revenues and process outstanding tickets until they are received by the Provincial Offences Court as set out in the following diagram ways that the There are four 1 the Provincial tickets via revenues and process ticket The County could collect Offences Office staff. 2 The Municipality of Central Elgin could cOllect ticket revenues and process tickets on behaif of all municipalities, utilizing their existing set-up and in-place staff. 3 the County 4. The Municipality of Central Elgin could collect and process their tickets. and could collect and process tickets for the remaining municipalities 4 tickets is as follows: parking The collection process for 1 ] Ticket Ignored Notice of Impending Conviction Issued (15 - 35 Days after ticket issued) T - - 1 1 fNotice Ignored I T , Apply to MTO for Plate Owner Info (35 - 75 Days After ticket 'ssued) T 1 L Ticket Issued ] ~ I - - ] Infraction Paid Trial Date Set With Provo Offences Court Infraction Paid End of Process File Certificate Requesting Con- I viction with Court (Prior to 75 Days after ticket issued) T Court Issues a Notice of Fine & Due Date T Plate Denia Issued For License Plates Until fine paid (105 Days after Ticket is issued) 5 Pros & Cons OPP representatives of the EG1 committee have advised that they do not expect to have an officer assigned exclusively for parking violations. Rather, they would like to commit their officers to criminal activities and Highway Traffic Act violations. As a result, these representatives have predicted that OPP ticketing of parking violations will be low and will be initiated only by complaints in the absence of a Municipal By-law Enforcement Officer. As such, for Option 1, municipalities who do not have a By-law Enforcement Officer for parking infractions will have low ticket volumes and will not benefit from the set-up required for receiving ticket revenues and processing tickets, For Option 2, while the OPP are predicting low ticket volumes, the total ticketing volume is still unknown. At the present time, if volumes remain the same as they are now, the County is equipped to collect revenue and process parking tickets. However, the administration process as outlined in the preceding diagram, is an entity separate from the Provincial Offences collections and if ticket volumes increase considerably, we would require additional staff and software. For Option 3 the infrastructure is already in place at Central Elgin. Central Elgin staff have advised that the low ticket volume predicted by the OPP representatives for the entire EG1 Parking By-law, should not impact the current administrative operations of Central Elgin. For Option 4 the Municipality of Central Elgin would continue to utilize their current infrastructure for collecting and processing tickets issued in their municipality, and the County would collect and process tickets for all other involved municipalities, While County staff are more than willing to set-up and implement this system for the few predicted tickets (utilizing existing staff of the Provincial Offences Office), it will be a duplication of operations already being done down in Central Elgin. CONCLUSION After much discussion and debate the Elgin Group 1 Committee recommended that the Municipality of Central Elgin collect and process parking tickets for their respective jurisdiction, and the County (via the Provincial Offences Office) collect and process parking tickets for the Municipalities of Bayham, Dutton/Dunwich and West Elgin, and for the Townships of Malahide and Southwold. Since existing staff and office operations are being utilized to administer the process, a nominal 1 0% fee for processing would cover the administration costs. With the uncertainty of the potential ticket volumes that the new by-law may bring, the process should be subject to review to ensure that additional resources are not required. revisit these to may wish n addition, given that the recommended process is new, Counci arrangements a year from now to assess efficiency. 6 RECOMMENDATION THAT the County of Elgin offer to provide administrative processing of parking by-law violations to local municipalities subject to a fee of 10% based on gross revenue; and, THAT County Council authorize the Warden and Chief Administrative Officer to sign a by- law to permit the County to enter into agreements with the local municipalities wishing to utilize the County's offer to provide administrative processing of their parking by-law violations; and, this service be reviewed prior to the second year of operation THAT Submission Approved for Respectfully Submitted Gt:o.I Administrative Officer I II 7 Karen Dunn Emergency Measures Coordinator I" B2/B2 PAGE MUN OF CENTRAL ELGIN Elgin Municipality of Central 519-531-4B35 IB:55 1 B/15/ 2BB2 Resolution _ October 15, 2002. Moved by Seconded by THAT: The Corporation of the Municipality of CenlIal Elgin continue to carry out the administrative processing of parking violations issued under the Municipality of Central Elgin's parking by-law; AND THAT the Municipality is prepared to investigate providing the administrative processing of parking violations for other municipalities in Elgin County. 1"'Hß COUNCIL of 'fM!:: CQp.t'ORÞ.,.loN OP TI--IE MUM1C\!"AU1''1' of CEN"\"RÞ1. ELGIN 8 © IM~~~~@~ :.:;.- 01 87 John Sr.reet Sollth. Aylmer, Ot'ltanu N5H 2C3 Telephone: (519) 773.5344 Fa~: (519) 773·5334 Email: .....lahide@township.malahide.on.ca www.town$hip.ma1ahide.on..ca PAGE 10/09/2002 13:22 7735334 MALAHIDE " Township of MALAHIDE , r'")'''''!:r~ !i",.-.f ,.<,-."" October 9, 2002 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5Vl .:) ,. ,- o ONTARIO COURT OF JUSTICE RECEIVED Dear Sirs OCT 0.9 2002 Parking By-law. RE ONTARIO COURT OF JUSTICE Malahide Township Council passed the following Resoiution on October 3,3002 THAT the County of Elgin be requested to administer the parking by-law and collection and processing for the Township of MaIahide. assistance in this matter, We would appreciate the County's Yours vøry truly, TOWNSHIP OF MALAHIDE ß R. MILLARD, C.A.O./CLERK parkin~ by-Iaw,wpd H:\dîaT\:I\diAnO'fI t1lcs\Rnndy ~ 2002\county -. RANDA!.L R, MI!.LARD CA.OJOd Em~i¡: derk@\t('Jw)::;hip.m;¡I:'1hidc.on.c~ WILSON Trc,alJ,'"r .m.'¡;,¡hi(k~,on,c;¡ SUSAN E. tn:I'I¡;lll'er(rì'c(\wn,q!' Em;:¡[' 9 REPORT TO COUNTY COUNCIL Jim Malik, Elgin Paramedic Association, & Karen Dunn, Emergency Measures Coordinator FROM 2002 October 10th SUBJECT: Cool-Aid DATE NTRODUCTION , Paramedics from the St. Thomas-Elgin General Hospital have been investigating and pursuing the initiative ofthe Cool-Aid project for residents of Elgin and St. Thomas. This initiative has proven to be beneficial to London-Middlesex residents. DISCUSSION Basically, Cool-Aid is a front door sticker, which identifies that the homeowner has a medical condition or is on certain life-threatening preventative medications. In conjunction with the sticker, a fridge magnet with a pamphlet outlines the medical condition and or the medications that the resident ofthe home has or is taking. In an emergencysituàtion seconds count. When entering a residence, the sticker on the front door will alert the Paramedic to an existing medical condition, and identify that a pamphlet is on the fridge outlining the home owner's condition and medication(s). This initiative will save time and uncertainty on the part of the Paramedic who will be able to immediately assess the history or current medications of the patient. As a pilot project the Kiwanis Club of St. Thomas has generously supported this initiative with funding to provide 5,000 St. Thomas homes with the Cool-Aid package. We are currently investigating potential ways to best distribute the packages utilizing such avenues as pharmacies, the hospital, Health Unit, and Seniors Centres. the County to use Like the London Cool-Aid campaign, with Council's blessing, we wish Crest on our fridge pamphlet (see attached London Cool-Aid pamphlet) CONCLUSION With the generous St. Thomas Kiwanis Club funding to initiate this project, the Paramedics of the St. Thomas_Elgin General Hospital wish to extend the Middlesex Cool-Aid project into Elgin County and the City of St. Thomas, in an attempt to save time and ultimately lives in an emergency situation. o 1 fridge the Cool-Aid on the use of the Elgin County crest RECOMMENDATION THAT County Council authorizes pamphlet, and; THAT the Kiwanis Club of SI. Thomas be recognized and commended for their support and commitment to Elgin's Emergency Medical Services and the emergency needs of our community. Approved for Submission Mark McDona Chief Administrative Officer Respectfully Submitted, u/ ~1~ ~ .-' -'-, 1 1 Karen Dunn Emergency Measures Coordinator II London CANADA PROGRAM " "COOL AID -~~ Thome" ,___,'¡HlHJI~ :::---- ~ dJ~"s~~ Name Phone Number: Address Phone Number: Doctor Emergency Contact Phone Number: / / Birth Date of Card Number Health (place a check mark beside all that applies) Medical History :J Pace Maker :J Stroke :J. Heart Attack (date of last :¡ Emphysema :J High Blood Pressure :J Angina lator :J Implanted Defibri :J Diabetes :J Congestive Heart Failure ulcers) :J Bleeding :J Seizures (please specify) :J Other '] Asthma ':J Bronchitis main :J OsteoporosIs r.e (prescribed) Once you have completed recording your medical histor¡. ::ace this report on the front of you refrigerator with the supplied maanet. Plar- '" - ~"omc< ::'.'S sticker on the upper left side of access door to your residence Medication and Dosage You Have Allergies That Current PARAMEDICS WILL NEED THIS INFORMATION IF YOU ARE UNABLE TO COMMUNICATE AT T:~::: ¡::,:::: OF THE E:,¡"RGENCY. If you reqUIre accitional "Cool Aid" medical infcrcccatlon kits or Information 'on this or any other ':""^r:',l;nity program that Thames EMS offers, visit our We'J site at www.thamesems.com or ca Community Relations Coordinator at 6ï9-"~6~ ex!. 8 S'Jr 2 1 ~(IISNI 'V3103W INVIHOdWI NOIIVWHO:lNI tn~. ~~.'. S91pØW8Jid ~Iff ~ f1U~ iii ~M~ Household Safety Tips to your Return all outdated medications Keep all medications secure pharmacy for disposa · Take the time to learn first-aid and C.P.R Pwrchase a first-aid kit for you' car and home Check your house for -'~, and always use a stool or ladder for reaching Post '-. "^,," street address by your telephone Have ce visible from the street of trip hazaruv · · · · · i,,3 emergency numbers and, Vv' snow and obstructions on your sidewalk and driveway clear 13 ghted number Always keep the steps · REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM October 2002 Farmland Awaiting Development 11 DATE SUBJECT: NTRODUCTION Within the County, there is currently property classified as farmland awaiting development. The full tax rate for this type of property will be 100% of the rate under which, once developed, the property would be classified. As example, the farmland could be residential, multi-residential, commercial, or industrial. In order to allow a reduction to the tax rate until the property is developed, a by-law must be passed setting out the reduction. DISCUSSION Ontario Regulation 383/98 sets out the method of calculating the reduction, first to the residential/farm class and then to multi-residential, commercial, and industrial. If a reduction is approved for the residential/farm class, then a corresponding reduction must also be determined for the mulit-residential, commercial, and industrial classes. The end result of these calculations is that farmland awaiting development will pay the same tax rate no matter which class it falls under. Subsection 257.12(6) of the Education Act indicates that the percentage rate reductions approved by municipal councils for municipal purposes will equally apply to the education tax rate that would otherwise apply to these properties. Therefore, the education rate would also be reduced. The Ministry of Finance defined two progressive stages. Phase I applies to properties once a plan of subdivision has been registered. Phase II applies once a building permit has been issued with respect to the property. From a practical viewpoint, Phase I may apply for a number of years while Phase II will usually apply for a short period of time. for Phase II, most municipalities do not appears municipalities are adopting the so tax relief is not warranted for those 4 rates It Although the County can adopt tax choose a reduction for Phase II. position that Phase II is temporary properties in transition Regulation 383/98 also states that the reduction must fall within a range of 25% to 75%. Other Counties have chosen the following reductions for Phase I: revenues maximizing n place moving towards 25% No by-law 35% 45% - 35% 65% Huron Middlesex Wellington Lambton Brant may to 65% between 50% rate of reduction a In order to promote development be appropriate. CONCLUSION Upon discussion with the lower tier municipalities, a reduction of 50% is the suggested recommendation to Council for Phase I and no reduction for Phase II. awaiting farmland for rate RECOMMENDATION reduction to the residential/farm Phase I, be 50%; and, THAT the development, THAT the reduction to other classes for farmland awaiting development, Phase I, be such that the rates for multi-residential, commercial, and industrial be equal to the reduced residential/farm rate; and the necessary by-law be prepared THAT aid Administrative Officer 5 1 Iy Submitted ~ Linda B. Veger Director of Financial Services REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM October 2002 Cheque Signing Authority 11 DATE SUBJECT: NTRODUCTION treasu rer the The new Municipal Act states: (1) Every cheque issued by a municipality shall be signed by the head of counci' 288 and (2) A municipality may designate persons to sign cheques in place of the treasurer or the head of council. but the same person cannot be designated to sign in place of both of them (3) A municipality may provide that the signatures on a cheque of the municipality be mechanically or electronically reproduced DJ~,-CUSSION County cheques are currently signed electronically by the Treasurer with the Deputy Treasurer as an alternative. By January 1, 2003 two signatures must appear on each cheque Considering the cost to set up a new electronic signature plate is approximately $475 plus taxes and the Warden may change every year, Council could designate a staff signature in place of the Warden's. It takes approximately two to three weeks to change an electronic signature. CONCLUSION the two of any Council's consideration to a combination of The following is offered for Cheque signing authority be assigned following: Warden CAO 6 , Treasu rer Deputy Treasurer · · · · up as CAO plus the Treasurer or CAO plus the Deputy Treasurer Electronic signatures to be set be manual All other combinations of signatures wi RECOMMENDATION CAO the County of Elgin cheques: and Warden the any two of of combination and to THAT the signatures be a Treasurer, and Deputy Treasurer; THAT two signatures be affixed the and electronic cheque signing authority be assigned to the CAO and alternatively, to the CAO and the Deputy Treasurer; and, THAT Treasurer, THAT all other combinations be manual signatures: and Montreal be notified of these changes. the Bank of THAT ission Mark G. onald Chief Administrative Officer 1 7 Respectfully Submitted ~ Linda B. Veger Director of Financial Services REPORT TO COUNTY COUNCIL of Financial Services Director Linda B. Veger, FROM 2001 Ended December 31 October 16, 2002 Performance Measures - Year DATE SUBJECT: NTRODUCTIONIDISCUSSION This is the second year that the County is required to report Performance Measures (MPMP) to the Province. Following is a comparison of 2000 and 2001. 2000 2001 Adequacy of Roads % of paved lane kilometres 82.5% 79.5% rated adequate , , An adequate road is a road where surface distress is minimal and no maintenance or rehabilitation action is required. 2000 2001 Maintenance Costs Per paved lane kilometre $1,498.03 $1,629.21 ~ Per unpaved lane kilometre $1,525.00 $3,400.00 Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping, and surface flushing. Surface maintenance activities include crack sealing, spray patching, and slurry seal. Unpaved roads are defined as roads with gravel, stone or other loose travelling surface, Maintenance includes dust suppression, loose top grading, loose top gravelling, spot base repair and washout repair. to provide The County of Elgin contracts with its seven member municipalities roads maintenance based on a set per kilo metre dollar amount. General 2000 2001 Government Operating Cost Members of Council - per capita $2.63 Members of Council - % of total .69% operating costs Administration - % of total 7.02% operating costs General Government - % of total 8.04% municipal operating costs 8 nvolved in General government administration includes departments primarily general administration, financial management, and human resources. n 2001, the measure has changed slightly to include members of Council, general government support, corporate overhead and other expenditures. In this second year of new format FIR, numbers are being refined which can have an effect on the comparisons RECOMMEJIDAIIQN THAT the 2001 Municipal Performance Measures as outlined in the October 16, 2002 report titled Performance Measures - Year Ended December 31, 2001 be included with the newspaper reporting of the 2001 Audited Financial Statements. Respectfully Submitted aid Administrative Officer 9 1 ~ Linda B. Veger Director of Financial Services REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services Brian Masschaele. Archivist FROM Archives October 2002 Digitization Assistance 11 DATE SUBJECT: INTRODUCTION The Elgin County Archives has received a grant in the amount of $8114 from the Canadian Council of Archives within the National Archives of Canada for an on-line description and digitization project for the Scott-Sefton Studio Collection. This report outlines the nature of the project and requests approval for a temporary contract position. DISCUSSION The Elgin County Archives has received a grant in the amount of $8114 from the Canadian Council of Archives within the National Archives of Canada to contract an individual to describe and digitize selected photographic images from the Scott-Sefton Studio Collection. The images will then be posted on the Archives' webpage where they will be linked to the Canadian Archival Information Network and made accessible via the Internet. The project calls for an archival description of the collection, selection of 350 to 500 suitable images, digitization of these images and their subsequent posting on the Archives' website in cooperation with the County's Information Technology Department. As Councilis aware, the Scott-Sefton Studio Collection is an extremely valuable resource, comprising close to one hundred thousand images documenting life throughout Elgin County for nearly a century. There is intense public interest in this collection. This project will be of great benefit to the public and the Archives by providing Internet access to some of its very best images. The Archives is seeking authority for a temporary contract to hire an individual to undertake this project. The proposed job title for this contract is "Archives Digitization Assistant" reporting to the County Archivist. It will commence as early as November 25th, 2002 and be completed by March 31st, 2003 in accordance with conditions of the grant. The rate of pay and number of working days that can be accommodated through this grant will be determined by the Human Resources Department but will be sufficient to see the project to its completion 20 There is no direct cost to the County for this project. Although the grant is funded on a cost-shared basis, the Archivist was able to find a number of eligible in-kind contributions to more than match the amount of the grant. These include staff time and computer equipment. CONCLUSION The Archives has received a grant in the amount of $8114 to digitize and provide on-line access to selected images of the Scott-Sefton Studio Collection. The Archives is requesting Council approval for a temporary contract position beginning no earlier than November 25th, 2002 and ending no later than March 31S\ 2003 to undertake this project. The job title for this position will be "Archives Digitization Assistant" and will report to the County Archivist. There is no additional cost to the County for this initiative RECOMMENDATION THAT the Elgin County Archives be authorized to issue a temporary contract to hire an individual to describe, digitize and provide on-line access to the Scott-Sefton Studio Collection according to the terms of a grant received from the Canadian Council of Archives and that the THAT the job title for this position be called "Archives Digitization Assistant' position report to the County Archivist; AND THAT the position begin no earlier than November 25th, 2002 and conclude no later than March 31S\ 2003 with wage rates established by the Human Resources Department until the expiration of $8114 in grant funding. sion \ rlan Masschaele Archivist /-ì Administrative Officer ----- 2 Cathy ~ op Manager of Library Services REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES SEPTEMBER 12, 2002 LAND TRANSFER, COUNTY ROAD #18 (THIRD LINE) Introduction In 1976 the Township of Southwold acquired a one-foot reserve on County Road 18, (Lot 6, Concession 3) Third Line which is now land locked between the original 66 foot Elgin County road allowance and the recently acquired 16 feet. Southwold had a continued need for the one-foot Discussion / Conclusion if the MUhicipality of nqUlred County staff reserve. this property: "That this Council authorize the transfer of Part #2 on Plan #11 R-1123 to the County of Elgin for road widening purposes. " regarding resolution The Township of Southwold Council passed the following As the County of Elgin could add this land to the existing road allowance near the intersection of County Road #18 (Third Line) and County Road #20 (Union Road), the Township of Southwold Council should be advised to proceed with the transfer of property to the County of Elgin. Elgin wishes to proceed with the 6 Concession 3, Township of Recommendation That the Township of Southwold be notified that the County of transfer of property on Third Line (County Road #18), Lot Southwold, Part #2, Registered Plan #11 R-1123. APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED ðMc-~~ 22 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES JULY 24, 2001 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT SEPTEMBER 19,2002 AMENDING LAND PURCHASE POLICY DATE: SUBJECT: FROM Introduction On July 24, 2001 Council adopted a land purchase policy (see attached report dated July 11, 2001). County Council requested staff on September 10, 2002 to review the policy in respect to farmland and rural residential building lots. This report will clarify the difference between farmland and rural residential building lots. Discussion The present land purchasing policy is divided into six areas; marginal farmland, good quality farmland, rural residential building lot, residential building lot in developed areas, rural industrial and commercial building sites and urban industrial and commercial sites. Presently, a farm with a residence pays a higher tax rate that is similar to a rural residential building lot. Also, this residence is taxed for 0.4 Ha (1 acre) only. When the County of Elgin is purchasing land, a farm residence that abuts a county road should be compensated at the same rate as a rural residential building lot. The County will assume the 0.4 Ha parcel to be square so the frontage will be 60 meters (200 feet) wide. If either cash crops or live animals are on the land abutting the county road, then the rate paid should be farmland. Conclusion All polices should treat County ratepayers fairly, therefore the County land purchase policy should be amended to reflect the differences in land classification illustrated by the increased tax rate a residence on a farm is subject to. Recommendation when That the County of Elgin land purchase policy be amended: and also rural residential building lot a a rate for That farmland with a residence be reimbursed at the residence abuts the county road; and also, That the amount for rural residential building lot be allocated a frontage of 60 meters ISSION APPROVED FOR S RESPECTFULL Y SUBMITTED (j()vJf\~ MARK CHIEF ADMINISTRATIVE OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 23 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY 11, 2001 (AMENDED AS PER COUNTY COUNCIL SESSION JUL Y 24, 2001) SUBJECT: COUNTY LAND PURCHASE POLICY Introduction For more than twenty years, the County of Elgin purchased land at the rate of $2,000 per acre, with a fence allowance of $12.00 per rod or a fence was installed at the request of the landowner. The allocation was changed in 1998 to $10,000 per Hectare and the replacement of a workable farm fence Recently more than just farmland is being purchased for road widenings. Discussion The present system was primarily intended for farmland, since the majority of purchases were from the rural areas for road construction from 1960 to 2000. Recently two small purchases were completed from commercial properties. A change is required to the land purchasing policy that makes allowances for land types, other than just rural farmland and the value for those different types of properties also needs to be adjusted. These changes in property would include; marginal agriculture land, good quality agricultural land, rural residential land, residential building lots in developed areas and rural industrial/ commercial buildings and The calculated baseline values for property are higher in the central region than In the east west. Presently the same rate is applied for all property purchased in the County. For your information the County's cost to acquire land for road widening not only Includes the price for land but also could involve, driveway modifications, drainage modifications, restoration replanting of vegetation, legal surveying and legal fees for registration Since the reconstruction of roads has diminished considerably because of funding, land is mainly acquired through severances by the Land Division Committee Another issue is when land is purchased there could be physical obstructions that need to be removed. This could include hedge, fence or trees. Past practices have been to remove these obstructions because of the safety concerns. Yet this would not be included in the base line values A professional firm specializing in appraisals completed an assessment for the county to determine the appropriate baseline values. This was not a specific appraisal of any specific property or properties. The values are included in appendix, 'A' which is attached for your information. 2 24 Page 2 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY 11,2001 (AMENDED AS PER COUNTY COUNCIL SESSION JUL Y 24,2001) SUBJECT: COUNTY LAND PURCHASE POLICY Staff has also completed a survey of other municipality's land purchasing policies. The attached list (Appendix 'B') shows that all policies are different and properties are divided into different categories Conclusion Land purchased today for road widening in Elgin County is vastly different than when the single price per acre method of payment was developed. Changes are required to include all types of land and not just rural agricultural farmland. This would include marginal farmland, good quality farmland, rural residental, residential in developed areas rural industrial! commercial and urban commercial/industrial. The proposed system makes allowances for the different classes of property in the different regions of the county. Also, there is a need to change the rates to reflect present conditions for these different types of land uses, this system is fairer and reflects today's market. the proposed changes With the goal of any land dealings Treating the property owners fairly is all land is treated fairly. Recommendation That the County of Elgin purchase property, for road widenings. at the rates described below; Agricultural Land I Area I Price I Unit I All county $10,000 Ha Type: Rural Residential Building Lot (0.50 to 3.00 Ha) Area Price Unit West Elgin & DuttonlDunwich $7.00 Square meter Southwold & Central Elgin $14.00 Square meter Malahide & Bayham $12.00 Square meter Type 3 2S Page 3 REPORT TO COUNTY COUNCIL - FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY 11, 2001 (AMENDED AS PER COUNTY COUNCIL SESSION JUL Y 24, 2001) SUBJECT: COUNTY LAND PURCHASE POLICY Recommendation (cont'd) Type Residential Building Lot in Developed Areas (0.10 to 1 Ha) Area Price Unit West Elgin & Dutton/Dunwich $14.00 Square meter Southwold & Central Elgin $22.00 Square meter Malahide & Bayham $20.00 Square meter ndustrial and Commercial Building Sites I Area I Price I Unit I All $20.00 Square meter Rura Type Urban Industrial and Commercial Building Sites Area Price Unit All By appraisal Square mètèr Type And that all costs, legal fees, to register the property are the responsibility of the County of Elgin, RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION CLAYTON D. WATTERS, MANAGER MARK MCDONALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 26 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM 19.2002 SEPTEMBER DATE -175 kW GENERATOR TERRACE LODGE SUBJECT: at Introduction Council authorized a new 500 kW generator and building to replace the existing 175kw unit Terrace Lodge. At this time, the new building is in place and the generator is in operation. Discussion/ Conclusion The old 175 kW generator does not fit into any future plans for the County and as such, staff has deemed the generator to be surplus. The estimated price on the open market is $5,000.00, The present generator: Is 25 years old, Too small for the County's operation, Parts are becoming obsolete or difficult to obtain Requires radiator for cooling system · · · · The County of Elgin is involved in a purchasing group that includes schools, hospitals and municipalities, for services and products. One of the services provided is an auctioneer with the present firm being Associated Auctioneers from London. Staff is suggesting that the County of Elgin utilize this service to auction the generator. Associated Auctioneers. the generator for auction at to transport Recommendation staff be authorized That APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED CQM~\r; Mark McDona Chief Administrative Officer 27 Clayton Watters, Manager Engineering Services REPORT TO COUNTY COUNCIL FROM: ~ CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 2,2002 " SUBJECT: CAPITAL PROJECT COMMUNICATION PROTOCOL FOR COUNTY OF ELGIN ROADS Introduction the following "That the Manager of Engineering Services be directed to develop a Communicatiön Protocol with the Town of Aylmer that ensures input from the Municipality into the approval process for any road related works on County Roads within or abutting the Town's physical/imits; and, County Council on September 10,2002 directed plan for roadwork's on County Council during 2003 budget That the Town of Aylmer be encouraged to present a five year capita/ roadways within the physical limits for consideration by County deliberations, " Discussion Presently engineering staff at our monthly road superintendents meeting request information regarding their capital program for the following year. This assists in developing our five-year capital plan. This information is verbal and was not endorsed by the local councils The County rehabilitates its infrastructure as the needs arise. Each year bridges are repiaced or rehabilitated, roads are resurfaced or reconstructed. The life cycle ranges but normally resurfacing occurs every 12 to 15 years, but improvements to the sewer or waterlines exceed resurfacing life cycle. Therefore, it is important to complete projects in the most cost-effective way. That is by scheduling projects in the same contract, if required, in an effort to eliminate duplication. As the municipalities provide the services for sewer, water to the individual landowners engineering staff are requesting a five year plan in order that this information can be included with our capital projects so that projects are completed together. Conclusion The original intent was to have Aylmer present a five-year capital plan to engineering services. The Communication Protocol Policy should be forwarded to each municipality, in order that lower tier capital projects can be incorporated into our five-year capitai pian. By adopting this plan staff hopes to increase efficiencies, reduce delays and eliminate redundancies. Recommendation That the report "Capital Projects Communication Protocol" be approved in principle; and also by November 30,2002 municipalities for comment MISSION the lower tier RESPECTFULL Y SUBMITTED (hWb- -fuM CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES to That the report be forwarded 28 The Corporation of the County of Elgin I on Protoco Communicati Project I Capita A policy to structure procedures of communication between the County of Elgin and its lower tier Municipal partners with regards to Capital Projects on County Roads the following sources may be obtained from clarification of this document Further Administrative Officer Contacts Mr. Clayton D. Watters, Manager of Engineering Services e-mail: Wattercdelqin-countv.on.ca September 26, 2002 Date: 29 The Corporation of the County of Elgin Overview This document is intended to formalize a communication plan follow during planning and construction phases of capital improve County Roads. Protocol mmon goals 'his protocol d of sharing eduled and d eliminate each a means to It is understood that good communication to be able to work together and provide a s will outline each party's responsibilities and their own capital improvement plans so tl constructed in such a man redundancies. It is intende group's . plan col P this protocol, all communication sent by the County he Administrators of each municipality. It will be their nformation to their Councilor other employees as they see fit. When s will be responsi When c' nicating to the County of Elgin, all correspondence under this protocol will be addressed to the County's Manager of Engineering Services. It will be the County's responsibility to forward correspondence to the appropriate staff and to provide a copy to County Council if necessary. Any specific requests of County Council should be addressed to County Council through the County's Chief Administrative Officer. Capital Project 1 Page 30 Communication Protocol Elgin The Corporation of the County of unicipality's ,d five year ~ounty may imperative that County Council Municipality's Capital Improvement Plan - In order to plan around capital projects, the County must receive a list of the municipali'··' capital project schedule prior to December 31st of any given schedule their capital projects accordingly for the next c, this deadline be honoured so that staff may revise prior to their budget season in late winter. Munici, If no capital project schedule municipality is not planning the pr¡ than $5,000) - Throughout any year a situation may 'k I completed on a County Road that falls beyond the mu inti ce responsibilities but is not large enough to be classified as a Cap In such an instance, the municipality will contact and meet with a County repn e and review the proposed work. If the cost of the material to complete the projE less than $5,000 and the municipality is willing to complete the work using their own forces, the County will supply the material or accept a bill for the cost of the materials for the project from the municipality. are (catch basin and pipe) mprovement Some examples of a Small Capital ~ Ditching more than 30 metres ~ Installing some drainage infrastructure ~ Installing additional signage Large Capital Improvement (Greater than $5,000) - If work is requested by a municipality to be completed on a County Road and that work is estimated to cost in excess of $5,000 or the work cannot be completed by municipal forces, the work will be scheduled in the County's capital plan. The County will prioritize the work. The municipality must request this work in writing and cite their rationale for the necessity of this work as well as when they would like to see the work completed. Some examples for the necessity of a capital improvement are ~ Enhance safety ~ Improve traffic efficiency ~ Reduce maintenance activities ~ Rectify landowner concerns ~ Obtain a legal drainage outlet Page 2 1 3 Communication Protocol Project Capital Elgin The Corporation of the County of Count s made cember de them County's Capital Improvement Plan - The County will accept all writte from each municipality in regards to improvements to County Roa 31st of each year. The County will review each request and within the County's Five-Year Capital Plan. If a municipality is requesting work to be comp the municipality or if a timeline must be folio' request. I Plan; this od that the as County n be sent to the municipality a xI d duration. Additional information ngineering Services Department. Once County Council h information will be forw second to the Council Before informin may alw est - Upon occasion, the County will request a municipality e eyond their maintenance responsibilities on a County Road to ate need. Or, if deemed appropriate, the County shall utilize the 16 private sector. If the municipality accepts the work the County will accept rom the municipality for the completed work. Small C to compl satisfy , assistan an invoi the work. The municipality may accept or decline Page 3 32 Communication Protocol Project Capital REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 2,2002 SUBJECT: WEIGHT RESTRICTIONS ON COUNTY ROADS Introduction the following "That in view of the Minister of Transportation's disinterest in resolving the negative effects of provincia/ detours onto loca/ roadways the Manager of Engineering Services be directed to investigate imposing weight restrictions on County Roads lying near Highway #401 and report to Council on the feasibility and practicality of enforcing said policy; and On September 10, 2002 County Council directed municipalities and the Western That the Minister of Transportation be so advised; and That a copy of this resolution be forwarded to Elgin's constituent Ontario Wardens' Association. " Discussion Acts three different n weight restrictions can be found Road issues deal 1) Highway Traff, 2) Municipal Act. 3) Public Transportation and Highway ing with 'cAct Act. Upon review of these Acts, the following is a summary of the information that pertains to weight restrictions. A list of the complete sections is available following this report in Appendix A. mproyement Traffic Act There are several sections of the Highway Traffic Act that, through ministry designation, specify road classification. Further regulations then prohibit certain types of vehicles based on axle unit weight and wheelbase from operating on various road classifications. The last section pertaining to weight restrictions allows a police officer to close any part of a highway to vehicles by posting or placing traffic control devices as prescribed in the regulations H Municipal Act Sections of the Municipal Act allow for the temporary closure of any portion of highway under the jurisdiction of the municipality for construction, maintenance activities or through conditions imposed by council. However if any highway section is temporarily closed, the municipality shall provide and maintain a reasonable detour route. There is only one section under which the County can impose weight restrictions. Currently, this is done during the spring thaw period of March and April for County roads with a double surface treatment (DST). Signs are erected to notify the travelling public. 33 REPORT TO COUNTY COUNCIL - - FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 2, 2002 SUBJECT: WEIGHT RESTRICTIONS ON COUNTY ROADS the then If the roads located near Highway 401 were designated Class 'B' by the Minister, weight restrictions set our in Section 103 of the Highway Traffic Act could be applied. Act The two sections in the Public Transportation and Highway Improvement Act are similar to the Municipal act as they relate to the temporary closure of roads for construction and maintenance activities. When the road is closed the municipality shall provide a detour route rovement Public Transportation and H Placing weight restrictions on County Roads is not the only obstacle enforcement is stil required. Presently the Ministry of Transportation enforcement officer can issue tickets for weight violations, as can the Provincial Police after taking appropriate educational courses. This course would be required by a number of officers in order that one person per shift would be available for response. Conclusion Imposing weight restrictions on County roads adjacent to Highway #401 can be accomplished, unfortunately there are still several issues remaining. Imposing weight restrictions would require enforcement. The Ministry of Transportation has insufficient staff and the Ontario Provincial Police would have to be trained to deal with this issue. Therefore, it may not be prudent to establish weight restrictions at this time mposlng weight restrictions on County Roads be held in abeyance at this Recommendation That the option for time APPROVED FOR SUBMISSION RESPECTFULL Y SUBMITTED Û(1l¡J~ ~ MARK M CHIEF ADMINISTRATIVE OFFICER 34 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPENDIX A SECTIONS FROM HIGHWAY TRAFFIC ACT AND MUNICIPAL ACT THAT PERTAIN TO ROAD WEIGHT RESTRICTIONS Traffic Act H Weight Section 97 (1 ~ "Class A Highway' Parl VII means a highway designated as such by the Minister: Section 97 (1 "Class B Highway' the Minister as a Class A Highway; under the regulations, whether or not part means a highway not designated by Section 99 (1 Subject to section 93, no vehicle or combination of vehicles, unless exempted shall be operated on a Class A Highway where the axle unit weight on an axle unit, of any axle group, exceeds, (a) For a single axle with single tires, 9,000 kilograms; (b) For a single axle with dual tires, 10,000 kilograms Highway than 2.4 be operated on a Class B the axles are spaced less Section 103 Subject to section 93, no vehicle or combination of vehicles shal where the weight upon one axle exceeds 8,200 kilograms, or, if metres apart, where the weight upon one axle exceeds 5,500 kilograms Section 104 (a 1 Subject to section 93, during a reduced load period no commercial motor vehicle or trailer, other than a public vehicle or a vehicle referred to in subsection (2), shall be operated or drawn upon any designated highway where the weight upon an axle exceeds 5,000 kilograms Municipality Hauling Livestock Feed, Live Poultry, Milk, Farm Apparatus Heating Fuel, Emergency Vehicles. (Exclusions Water, Section 114 (2 A constable or other police officer may close a highway or any part thereof to vehicles by posting or causing to be posted signs to that effect, or placing or causing to be placed traffic control devices as prescribed in the regulations Municipal Act Section 208 (43 For closing temporarily any highway or portion of a highway under the jurisdiction of the municipality of any period during the construction, repairing or improvement of such highway or portion thereof or of any works under, over, along, across or upon such highway or portion thereof and for authorizing a committee of council or a municipal officer or servant, subject to such conditions as council may impose to exercise any of the powers of council under this paragraph Section 208 (43) (a Where a highway or portion thereof is closed by by-law under this paragraph, the municipality shal provide and keep in repair a reasonable temporary alternative route for traffic and for all property owners who cannot obtain access to their property by reason of such closing 35 Section 208 (44 For closing to vehicular traffic on a temporary basis for such period as shall be specified in the by-law, any highway under the jurisdiction of the council for such social, recreational, community, athletic or cinemotographic purpose, or combination of such purposes, as may be specified in the by-law and for authorizing a committee of council or a municipal officer or servant, subject to such conditions as council may impose, to exercise any of the powers of council under this paragraph. Section 210 (123 Subject to the approval of the Minister of Transportation and Communications, to establish all or any part of any street solely or principally as a way for the use of pedestrians and for prohibiting the use thereof by vehicles or any class thereof except to such extent or for such period or periods as may be specified rovement Act Public Transportation and H Section 101 (1 During the construction and maintenance of a road other than a Kings Highway, the road superintendent or a person authorized by him or her, may close the road to traffic for such time as the road superintendent or authorized person, as the case may be, considered necessary. Section 101 (2) While a road is so closed to traffic, the municipality having jurisdiction and control of the road shall provide and keep in good repair an alternative route for traffic and property owners who cannot obtain access to their property by reason of such ciosing, and for the period during which the road is closed to traffic an alternative route is under the jurisdiction and control of that municipality. 36 REPORT TO COUNTY COUNCIL FROM ~ CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 2,2002 SUBJECT: GEOTECHNICAL ENGINEERING DESIGN ON SLOPE STABILITY AND EROSION FOR A PILOT PROJECT ELGIN COUNTY ROAD #42 - EAST OF PORT BURWELL Introduction Up to 4 kilometers of Lake Erie shoreline running parallel to County Road #42 have developed a series of gullies from the shoreiine inward and perpendicular, extending from 100 to 150m back from the slope. These gullies are coming dangerously close to the County road. After a meeting with various levels of government agencies, County staff met with Terraprobe Limited to find solutions to lake bank erosion. Terraprobe Limited has had experience with similar projects of this scope. Discussion Erosion is an ongoing process and the County has had limited success with the current slope stabilization program, we must investigate alternative options. A meeting was held with Terraprobe Limited to discuss options on slope stability on the lake bank abutting County Road #42 between the County line and the five lots east. Staff requested Terraprobe Limited to provide a proposal for geotechnical engineering services for slope stability and erosion, the results of which are listed below: Review Existing Information; reports, geological mapping, air photographs; Site Inspection and Mapping; Subcontract Surveying and Plotting; Engineering Analysis, Report Preparation; Engineering Design, Drawings Preparation, Cost Estimates and Meeting (including preparation and travel). The cost of the proposed program is estimated to be approximately $18,400 (GST extra) for professional fees and expenses associated with the work. fee of $10,000 which a As an alternative to the above proposal Terraprobe Limited can provide a concept design for would not be as detailed as the proposal outlined above. the various government be scheduled with Conclusion After Terraprobe Limited has completed the report, a meeting wi agencies to determine an action plan to deal with lake bank erosion. Recommendation That we accept the proposal of Terraprobe Limited for a geotechnical engineering services slope stability and erosion on Elgin County Road #42 east of Port Burwell at their quoted price of $10,000.00 (GST Extra); and also, Road 42 Lake Erosion Maintenance; and also, the 2002 Capital account of That the monies be allocated from affected government agencies be requested to contribute funds for the concept design for slope stability That other APPROVED FOR SUBMtSSION RESPECTFULL Y SUBMtTTED {j)W~ ~ 37 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES OCTOBER 8, 2002 SHORE PROTECTION DESIGN FOR A PILOT PROJECT ON ELGIN COUNTY ROAD #42 - EAST OF PORT BURWELL the coastal with met Introduction After a meeting with various levels of government agencies, County staff engineering firm Shoreplan Engineering to find a solution to lake bank erosion Discussion Erosion is an ongoing problem that is threatening the stability of the County road. Staff met with Shoreplan Engineering Limited to discuss preliminary design of shore protection using headland bay approach for a section of shore line east of Port Burwell and their preliminary design outline is as follows: They will carry out a preliminary survey at the toe of the bank, collect and review related background information, prepare a site plan combining results of the survey with available site mapping of the bluff, complete preliminary coastal analysis to determine wave heights, prepare three preliminary design concepts with preferred option including design drawings and prepare engineering report briefly outlining investigations carried out. The cost of the proposed work program is estimated to be approximately $14,700.00 (GST Extra) for professional fees and expenses associated with the work. As an alternative to the above proposal Shoreplan Engineering Limited can provide a concept design for a fee of $6,400.00 which would not be as detailed as the proposal outlined above Conclusion As the County has had limited success with slope stabilization and erosion is an ongoing process, we must investigate alternative solutions. Once Shoreplan Engineering Limited has completed the concept design, a meeting with the same government agencies will be held to determine an action plan to combat lake shore erosion. a concept design of shore protection Port Burwell at their quoted price of Recommendation That we accept the proposal of Shoreplan Engineering Limited for using headland bay approach on Elgin County Road #42 east of $6,400.00 (GST extra); and also of Road 42 Lake Erosion Maintenance; and the 2002 Capital account That the monies be allocated from also, design for to contribute funds for the concept agencies be requested That other affected government shore protection. SION MA DONAL CHIEF ADMINISTRATIVE OFFICER RESPECTFULL Y SUBMITTED (JJvJ~ ~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES '3R REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 8, 2002 LAKE SHORE LINE ENVIRONMENTAL ASSESSMENT UPDATE FROM DATE: SUBJECT: Introduction The Environmental Assessment is well under way for the proposed relocation of Elgin County Road #42, Lakeshore Line in the Municipality of Bayham. Subsequent to our first public meeting many options were discussed and presented including one that falls outside the original study area of the was Discussion An original study area was defined to clarify an impact area and project scope. During Phase 1 EA process and after comments were received from our first public open house, an option presented by a Municipality of Bayham Councillor that deserves further investigation The Option is clearly defined in the summary report from Spriet Associates (attached) and is generally as follows. That a newly relocated Lakeshore Line would utilize Glen Erie Line from County Road #55 west to Csinos Road, where it would curve south and then west to match the existing Lakeshore Line into Port Burwell. This option has many merits and caveats Firstly, this option is more of a permanent solution because it relocates the majority of the roadway to a greater distance from the receding shoreline. Secondly, the new route would utilize portions of existing right of ways thereby reducing the amount of land to be obtained by the County. Finally, this solution would relocate the route to a point east of Port Burwell that is protected by the harbour's breakwater, thereby, eliminating the need for an additional relocation of County Road #42 east of the village in the future. Although many advantages are cited, proceeding with this option would increase the cost of the EA by an estimated $10,500 as submitted by Spriet Associates. This would bring the total cost of the EA to $48,400 plus G.ST These additional monies are required because the study area will be expanded and potentially expanding the scope of required sub studies such as the wildlife science inventory. This option may also increase the cost of the relocation project because of its greater overall length. though a large percentage of the new route would utilize Glen Erie Line, some improvements need to be completed to this road to County standards. Even would Phase 2 of the EA process involves selecting a preferred solution and hosting a second public meeting with all those involved by the chosen solution/route Environmental sub studies will also be conducted along the chosen corridor. Conclusion Phase 1 of the Environmental Assessment process for the proposed relocation of Lakeshore Line is almost complete. In order to proceed to the second Phase of the process, a options must be contemplated before they may be discounted One option most recently presented by a local councilor would expand the current study area and propose a more long-term solution. If the study area is not expanded, this option cannot be considered. Reports\2002\Lakeshore Line Environmental Assessment Update.doc Page 1 of2 39 IICOUNTYISYSIUSERSIDEPTlROADSICounci REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT OCTOBER 8, 2002 LAKE SHORE LINE ENVIRONMENTAL ASSESSMENT UPDATE DATE: SUBJECT: Recommendation That the study area for the Municipal Class Environmental Assessment for the proposed relocation of Lake Shore Line (Elgin County Road #42) be expanded to include Concessions 1 and 2, Lots 13 to 28 in the Municipality of Bayham. APPROVED FOR SUBMISSION {ßp};tbM CLAYTON D. WATTERS, MANAGER ENGINEERING 'ECTFULL Y SUBMITTED PETER'DUTCHAK, TECHNICAL SERVICES OFFICER Reports\2002\Lakeshore Line Environmental Assessment Update.doc Page2of2 40 IICOUNTYISYSIUSERSIDEPTIROADSICounci Phone: 519-672-4100 FAX: 519-433-9351 E-Mail: mail@spriet.on.ca Spriet Associates 155 York Street London, Ontario, Canada N6A 1A8 A Fax: 631-4297 County of Elgin Engineering Services Department County of Elgin To: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer Attention: Fax: 433-9351 _. .~.. , ~~" 473-9620/ Fax: 473-6194 . E-mail: mail@arvadesign.ca Phone: John R. Spriet David Mihlik Copy: From Class EA - Proposed Phase 2 Approach and Expanded Study Area Elgin County Road 42 Relocation Project Class EA County of Elgin Subject: 202143 October 10, 2002 8 pages File: Date: Contents These notes outline a proposed approach to Phase 2 of the Class EA planning process for the Elgin County Road 42 Relocation Project. This approach reflects our recent discussions and summarizes a previously submitted review of project alternatives. Activities Class EA Phase 1 the following project activities were undertaken project organization, review existing information and mapping prepare a preliminary Problem Statement and list of project alternatives general site review advertised public meeting held to discuss the project with local residents circulation of preliminary project information to Class EA Review Agencies prepare a Phase 1 Report summarizing public and Review Agency responses of the Class EA 1 During Phase · · · · · · Phase 2 of the Class EA planning process requires a more detailed site-specific investigation of alternative project solutions to determine the preferred alternative that is to be recommended for detailed design and construction. Before the Phase 2 site investigation is started, it is important that the areas to be studied are confirmed. A review of the project alternatives has been made to determine the viability of the alternatives now that the Phase 1 consultation program has been completed RECEIVED OCT 6 2002 1 1 4 202143A034. wpd 2002.10.15 SPRIET ASSOCIATES Review of Proposed Alternatives New Road Construction Re/ocate County Road 42 north to a location not subject to shoreline erosion, and construct a new road to full County standards; permanent closure of the unsafe portion of County Rd. 42. Alternative 1 The "new road construction" alternative requires a site investigation of possible routes to determine existing conditions (an inventory of natural, social and econornic environmental factors applicable within the project study area). In addition to the engineering and planning reviews, two special studies are anticipated: Life Science Inventory (single season rninimum, depending on.site characteristics) of woodlots and watercourse / natural areas that are located w.iifîin or near the proposed road corridor. . . Stage 1 and 2 Archaeological Assessrnent of undisturbed areas with potential heritage resources along the proposed road corridor. (Most undisturbed areas near the shoreline are considered to have some degree of potential heritage resources.) . It was evident from the Public Meeting that there is considerable opposition from local residents to the construction of a new road through their farm properties. Concerns were expressed at the meeting (and in correspondence) about the disruption a road would cause to existing farming operations. In general, there was a preference to maintain the existing road through shoreline erosion protection measures (Alternative 3). The view was also expressed that moving the County road inland a few hundred metres might only postpone addressing the shoreline erosion problem. Upgrade Existing Roads 2A. Upgrade existing local roads (Godby Road, Glen Erie Line) for use as a County road; permanent closure of the unsafe portion of County Rd. 42. Alternative 2A/B 2B. Upgrade existing local roads (Stafford Road, Glen Erie Line) for use as a County road; permanent closure of the unsafe portion of County Rd. 42. Some property owners along Glen Erie Line are concerned that Glen Erie requires considerable upgrading if it is to function as a County road. The narrow bridge west of Stafford Road was identified as a particular safety issue. As well, houses on several properties are located relatively close to Glen Erie, so any increased traffic flow would have a negative impact on these residences. There is a ravine along the north side of parts of Glen Erie Line that will have to be considered during the design of road improvements. Alternative 2A has been discounted as it is does not provide for a road relocation away from the existing shoreline gully thatthreatens Lakeshore Line just west of the Godby Road intersection. The alternative of a Glen Erie Line - Godby Road route is likely only viable with a relocation of the south end of Godby Road to the west, thereby avoiding the existing shoreline erosion. This alternative has not yet been evaluated, but could be a compromise solution between Alternatives 1 and 2B. 2 42 202143A034.wpd 15 10 2002 SPRIET ASSOCIATES Shoreline Protection / Retain Existing Road /nstall addition a/ shoreline protection and reopen the closed portion of County Rd. 42; with a program for ongoing maintenance work to preserve the shoreline (if feasible). Additional Alternative 3 The provision of additional shoreline protection to stabilize the existing closed portion of County Rd. 42 has béen discussed with Bill Baskerville at Long Point Region Conservation Authority and Rick Thompson at Aylmer District, Ministry of Natural Resources. Although this alternative appears widely supported by local property owners, it is unlikely to be a realistic alternative in the near term. It is understood that any long-term attempt to stabilize the shoreline would require costly hard- surfaced structures for shoreline protection, as well as infilling and stabilizing of existing gullies. Work within the localized gullies is not considered significant by MNR in t~rms of shoreline erosion processes. However, a plan to provide shoreline protection along the clo~ëd portion of County Rd. 42 would very likely be considered significant and require a full envirònmental assessment (EA). An EA would have to show that the proposed shoreline protection would be effective, and also would not have negative impacts in terms of changing the patterns of sand deposition and erosion, In particular, there is a concern that Long Point, which is a 40 km long sand spit, would be impacted, Given the Provincial, Federal and international significance of Long Point (it is a United Nations "biosphere reserve") it is likely that a Environmental Assessment for shoreline protection could become a lengthy and expensive process, requiring detailed coastal engineering and environmental studies, Any shoreline erosion control facilities that extended into the water would also have to receive Federal Fisheries and Oceans approval with regard to mitigating any loss of fish habitat. Another major concern with building shoreline erosion control structures is that the existing waterfront is privately owned. Ownership of the shoreline, or at least control of the shoreline through an easement would have to be considered. Even if approvals for shoreline protection could be obtained, there do not appear to be any successful precedents for similar lengths of shoreline protection along the north shore of Lake Erie. It is not evident that a satisfactory engineering solution is possible. However, similar erosion problems exist on the United States side of Lake Erie. State governments (such as Ohio) and the U.S. Army Corps of Engineers are undertaking shoreline protection projects and monitoring erosion of the shoreline to determine the most effective approach. It is possible that more effective and less costly methods of shoreline protection can be developed in the future. Do Nothing The existing situation is unchanged - the unsafe portion of County Rd. 42. remains closed with the existing detour (no improvements). Alternative 4 There is increasing evidence that the "Do Nothing" alternative is not viable. A recent site visit indicates ongoing trespassing activities and unauthorized use of the closed portion of County Rd. 42. These activities are evident from the cut fencing at the west road closure area and the new pathways created around the fencing. 3 43 202143A034.wpd 15 2002.10 SPRIET ASSOCIATES Additional Alternatives ndicated siqnificant concerns about all of Consideration of The results of the Phase 1 public participation program the proposed alternatives other than Alternative 3. roach ested Phase 2 A! Su Alternative 3 (Additional Shoreline Protection I Retain Existing Road) may have long term potential, but does not appear to be a feasible alternative in the near future for this project. Effective shoreline erosion control represents a major capital cost and would only be possible following successful completion of a comprehensive Environmental Assessment with appropriate supporting studies. Private ownership of the shoreline represents another substantial impediment for Alternative 3. Given the absence of a preferred alternative at this stage of the project, it is proposed that additional alternatives be considered. In particular, it is suggested that the"Study Area be expanded to include the area from Stafford Road west to Teal Neville Road, including Csinos Road (see Figure 1 attached). There are at least three reasons for expanding the Study Area detailed consideration of the alternative route proposed by Davie Mason consideration of upgrading costs for Glen Erie Line over a wider section of road - from County Rd. 55 west to Teal Neville Road (including the existing bridge) to permit · · may exist route alternatives that consideration of any additional to permit · the following suggestion has provided David Mason David Mason, Ward 1 Councillor, Municipality of Bayham (refer to the attached original submission for the map): Alternative Route "In reference to the accompanying map, I would suggest that you could examine the possibility of taking advantage of the existing Csinos Road allowance to swing a new road from Lakeshore Line up to Glen Erie Line. The Csinos allowance and the Glen Erie road allowance exists. This should reduce the amount of new road through farms. The Gten Erie Line would have to be rebuilt. However, the road east of Clark Rd. is quite level. This route would also assure of erosion protection and gullying for a very long while. " The feasibility of the proposed alternative will need to be studied to determine if it represents a viable and cost-effective approach to relocating County Road 42. A preliminary review indicates the possible advantages: County Rd. 42 would be relocated well away from the shoreline from Csinos Road to the County boundary - this represents a longer term solution to the erosion problem than the new road proposed in Alternative A · the property owners located near the closed portion of County Rd. 42 who have expressed concerns about a new road (Alternative 1) would not be disturbed by the new alternative · By constructing a new County Road to connect Glen Erie Line and Lakeshore Line, àt least some regional traffic should be directed back towards Port Burwell · Expanding the Study Area for the Project Area would permit Spriet Associates to investigate a larger area and help determine the preferred alternative. Property owners in this expanded area would be included in the Class EA planning process, including public consultation 4 44 2002.10.15 - 202143A034.wpd SPRIET ASSOCIATES Area Authorization is needed for Spriet Associates to expand the Class EA Study Area as shown on Figure 1 (attached). This larger Study Area will permit the consideration of additional alternatives, including the route proposed by David Mason, but is outside the scope of the original Class EA area. the Stud anslon to Summa 1 If the Study Area is expanded, then property owners in the expanded area will be notified of the project and invited to participate in the public consultation program for the Class EA. The views of property owners in the expanded area are needed to determine which potential alternatives are acceptable. 2 There is a need to find a project solution that is generally acceptable to both Review Agencies and local property owners. Having a larger Study .I\[!?a.may lead to a more acceptable project solution and minimize potential time-consurping objections. 5 45 202143A034.wpd 2002.10.15 SPRIET ASSOCIATES 3 FIGURE PROPOSED EXPANSION TO STUDY AREA ~ 1 ¡ i ! , , i ~ :¡ '. :: it Ii H ;1 ;:1 .' :¡:; I' " Si>n ' v~9$ .. ~ w....") " n. ., '.' . ... ,...... <::t! I (J ..... ::\ / ' ..J 0, II:: . :> . ;> . o Q~ <. 0, II::b .: a 1IIl() .r-¡ CI ..J ..J o t- '. ., .~' i / \: ¡ 'I '., FROGG'E:TTS' COÌ¡¡NER~" i .: . . ~ PROPOSED EXPANSION TO STUDY AREA < .~ PORT BURWELL LAKE ERIE (z \~[~ BASE MAP SOURCE: COUNTY OF ELGIN ROAD MAP, 1998 SECTION OF COUNTY RD. 42 NOW CLOSED 0 KILOMETRES ~ .- - - - - SPRIET ASSOCIATES - 2002,10.09 - 202143A034_F1.CDR ELGIN COUNTY ROAD 42 RELOCATION PROJECT - CLASS EA 46 Elgin County Road 42 Relocation Project County of Elgin Class Environmental Assessment PUBLIC PARTICIPATION PROGRAM. COMMENTS PUBLIC ,INPUT AND COMMENTS ARE INVITED for incorporation into the planning and design of this project. Please contact the undersigned at Spriet Associates if you require additional information. - John R. Spriet, P. Eng., SPRIET ASSOCIATES LONDON LIMITED 155 York Street, London, Ontario N6A 1A8 (519) 672-4100 (519) 433-9351 mail@spriet.on.ca PHONE: FAX: E-Mail Name: DjlY-.LÜ-___.L'::~_B_~$_~')_bL(ÇQf.L!YJ;;,L~-"=~16:---I,,¿-'3-'S-',;U)----_ Address: (~_Ç)_~~__~1_!é:~____________________________________________________________ eDB.::z::~-j3_{¡_a_ò,.I..:-.ç;;:-(--s---------_____fQ~!~L£Qg~~A!::il.lL_CL.Q___ Phone: _~_?_5t___:c:~~?_~_______________________ Date: ~ÇL_Ç,~~__¿~Ji_~-f2-~-------___________ Comments: IN f:EFEr.¿Ef/C¿ -ro THE: /\ C (JJI_'-P Y'/Iv' C MAP) I .¡..r () ( '- /.) _5 [, t- ¡: ,EY 'F -ri-I ¡:-=) ï- YÒu CO¿!L~_") '" >< 1"1 Jt'\. 11-/ E THE P 05.s / /~ /J..,,Fl')I' of· 7·/)K/lv'C /ID1-ANf/)C é. !) F Ti-/t:. i::X/ 51/}if (,. CS'/tV{)5' n OJ) D A <.¿ () Lv' /\ Iv' C. E: -7 () ....s L..r ",' A/ (..... A Jv'¿-:::" "...,.... i{ 0/) b ¡: .J'¿ t) ('-It t.. ¡9KC .5J-/(Y?¿ <--lwE LIP To C·LE¡..¡ £R/I;? LINE: _ /Hé: CS·/vo_S r..) c c () .....y "...1 lv' C i:' /Uv/"J 'i'HE C-U: I\j ¡Due I?IMD ,K'I ¿t:.,:) ·cu .I) IvC{: 6x/~rJ.. I i-i is S)'I C?C,. ¿ J) 1~¿Dk cl.ò 7!fH E .f) /),\ I) <lA.. ,- Dr /v¿ L,'- I~ ,VI J.:) ·TI-) '? ,') ¡" c: 11 F Fe! ~ iv\.S. 7i-1E C:c..c-ÁF cí,zi(Ç L¡,tv<C \..L-~O C. ~ j'} /-1/4 ;/¿=; ·70 I..~ é. l?, e::-/H, i <.:¡: 1-1 .:) '",~ c-::- \.... ¿: I""> ~/¡-t £ )?iJnr) EA';'," f) P- C. C Aq)ç- f<D. .. . - " J IS G}l.,17·E L.E \....£ L_ . 7(-1'i5' J? Q ('·,7·~ '",-- (.') c. <..,J .II c s ó /~ SS,-</~ c: 0)-7 L:.- .r~ (:) S' / t:.? tV /-J 1;:'<) Te:.- c --.iï ':.J N AN/:) C:"Ú,t.(,Y//v'C Föf? A VE/~Y LOlve: "'-'j-')I¿..<::~., ; ',:J.J 7 :, 2- d::>-"'V--- PLEASE PRINT fff Your comments will be included in the Class EA Project File. . 47 .wpd 17.07.2002 - 202143H01 SPRIET ASSOCIATES 3000m 1500m 4 ® o ! LAKE ERIE .þ <::P ;0 r rtçd -"'Pi Home PhoneIFax (519) 874-4204 Emai1: dcmason@execulink.com www.bayham.on.ca P.O. Box 343 Port Burwell ON NOJ 1YO DAVID MASON Counci11or, Ward 1 MUN1CIPALITY OF BAYHAM REPORT TO COUNTY COUNCIL Sandra Heffren, Deputy Clerk FROM 16 October 2002 Town Crier DATE: SUBJECT: NTRODUCTION Council directed staff to survey neighbouring municipalities to determine if they have an "Official" Town Crier and if an honorarium or some other form of recognition is provided. DISCUSSION Staff consulted with Elgin's Town Crier to detèrmine which municipalities had Town Crièrs. We surveyed these municipalities and the information collected is outlined on the attached table, which shows that varying forms of recognition are provided. CONCLUSIQN There is no consistent form of recognition for a Town Crier and is at the discretion of individual Councils. RECOMMENDATION At the direction of Co unci Submission Mark McIJo Chief Administrative Officer 49 Approved for Respectfully Submitted 2 Honorarium/Recognition - an annual budget of $750 is provided to cover items such as a bell, costume needs/repairs, and travel - gifts to hand out are supplied (lapel pins, and other municipal mementoes) and anything over and above this are supplied at the Crier's expense Munici~alit~' Town of Petrolia (millennium - no honorarium or other consideration - no honorarium - would consider supplying gifts for special events celebrations) City of London Town of Lincoln - no honorarium - Chief Administrative Officer was their Town Crier and took on as part of his duties - gifts to hand out are supplied (lapel pins, and other municipal mementoes) and anything over and above this are supplied at the Crier's expense Former Town of Haldimand - paid an annual honorarium of $1,000 and i.s used for expenses related to duties (costume upkeep, bell, travel, etc.) - gifts to hand out are supplied (lapel pins, and other municipal mementoes) and anything over and above this are supplied at the Crier's expense City of Niagara Falls - paid $50 per appearance .at Town sponsored civic events (appearance at commercial or political functions are not sponsored) - costume is provided by the Town - personal items are provided by the Crier (gloves, stockings. footwear, etc.) - cavs membership in Ontario Guild of Town Criers Town of Tillsonburg - $200 per cry is paid to the Crier at year end to a maximum of $2,000 per year - no aifts or handouts are supplied County of Brant - an annual amount of $2,000 is provided to cover items such as a bell, costume needs/repairs, and travel - gifts to hand out are supplied (lapel pins, and other municipal mementoes) and anything over and above this are supplied at the Crier's expense City of Brantford - no response Town of Amherstbura 50 REPORT TO COUNTY COUNCIL Homes and Seniors Services Helen L. Notte, Director, FROM October 15, 2002 Annual Compliance Review - Bobier Villa DATE SUBJECT: INTRODUCTION The Ministry of Health's Annual Compliance Review of Bobier Villa was completed on October 4, 10, and 11, 2002. The Report is provided for Council's information DISCUSSION Care, programs and services provided in all Long-Term Care Facilities in the province are measured against the Ministry of Health and Long-Term Care's Standards. The Ministry inspects each facility annually; more frequent inspections are done if the Homes owner/operator does not comply with the standards, and/or if the Ministry receives complaints. The annual review of Bobier Villa was done on October 4, 10 and 11, 2002. The report is attached for Council's information. The Compliance Officer has noted that there were no unmet standards or criteria to be issued; the Officer has noted 8 observations The observations relate to - painting; "sticky" floors; positive staff/resident interactions observed; labelling of soap dispensers; lost clothing log; standardization of wound assessments; noted activation staff increase; and, the annual fire inspection. The supervisors will be working together with the Homes' staff to ensure that the observations offered by the Compliance Officer are put in place. As example, the "sticky" floor observation will be discussed at a special meeting arranged October 30 at the Villa. All supervisors ancl staff at the Villa are to be commended for their continued work to ensure th\i!t the residt,;mt care is provided in a friendly, clean home-like environment. 'if CONCLUSION The Ministry of Health's Annual Compliance Review of Bobier Villa was completed on October 4, 10, and 11, 2002. The Report is provided for Council's inform9tion 1 1 5 RECOMMENDATIONS THAT County Council express its appreciation to the Bobier Villa's supervisors and staff for their continued efforts to ensure that quality resident care, programs and services are provided as evidenced by the annual compliance report dated October 4, 10, and 11,2002. Villa' dated October 15, THAT the report 'Annual Compliance Review - Bobier 2002, be received and filed. 2 Approved for Submission Marl Chief Administrative Officer 52 Respectfully Submitted /~/J ~ Helen L. Notte Director of Homes and Seniors Services 1~(1l(2~~2 16:46 5197622361 PAGE 02 ® Ministry lOI1Q'1'arm Care Olmlon Report of Unmet Rapport sur les normes ou . .01 Rei.idenrl;l.I~&tB,-n~l1· sroo Yonga Sr/'Mt. rt! Floor Standards or Criteria critères non respectés H..11I1· NØI"I;h VQrI( Ot.!· M2M <41<2 O!'lfsno Min¡stèrG ONJ$lQn de, $lOins d41IOfIgull du~ d. OII'3CtJQl1 ~ w~, qn oirablls$<m'o8t'lt ~100. ru4 'iorlgot. 7'418í1" la Santo .. Norttl 'rork ON M2M'~ Regional OftlcesIB",roaux. r6gtonaux O.~I itvr/Q.I.~I·tnØP4l:tion To,onto (~le) G21-8Ø94, LeM·.n (519) 4.34-1105, Ottawa (61~) 767--4040 ~ 4- I/) 1/ !r,?, Long- Term Care IQUfy Is taemenl (4 &olttade kmçNe /jur , , I ~ ,\, ,_I) 1'0 0,.1-' Addnfn/Adnlu$' ¡----PY:.-b. o<~ ~"'~J .., .l (j,t, N\UI"4 and title Qt LTC Di...i~¡on Idf)(jI~&Oj~\II\INom t. fQ(¡1:~on dv (ttR toJ)' ropf'ÕMntM!¡e) d. ~ Olvision ,.-e, . G.=-"", . (' (T7'?r~.<- a(..~r?"V Type of revi.,w/Genre d'!nspection XJ Anmu\i o Camølaint InvestigatiQo o Post·sa.lg Annt,~lIe . Enql.lê'te à I¡ $ulte d\.Jr)e plair\te Postérieure å la venta =:J Follow-up o Complaint Iov9st~atlon follow-up o Pre~!icense SuM . SuilJl d'un~.enqu to å fa.sulte d'une plajme ~réalal:Jø à!a délivta,ncQ du permls :J R&fIJrral o Pre-:sal. o 0111., (sp9C1fy) ÌflSit. d'un(e) COO..iller(òte) I>rôO¡abl. à la vente Autre (precisez) The following sr;J[1JI7I6IIts roflooll/lo r_11S of the faciUty . Las .obssNationssuÎvantss ilfustfant IGS r4suft;JW dB !'IMPecrJon des opðraüons (jg o()9ratJtJnal røvlsw as bas.Qd en Ministry of J.{oafth standards arid l'~tlílblisS8mfmt Øff8Ctu~8 sur Is bas9 d9S notm8b Qt crltlJr9$ du mlnistgr9 ds/a Sanlri cn'!stia tor re.sident cate. prograt71$1Jnd "fuvic!J$ in Long. Term Oar~ en mali6re de sóins allX' pe~OlTnlJlrðS tit da programmes Bt dfJ service8 offerf:5 dans /GllIII5... Ills ejtab/¡'ss,ments de !;(};ns rie longU9 dunJe. 9tQ;oC'"rd6Q'~lIIr'" F!ItVI&\oY,..lJtJlts. O¡to fer c:el'T~M: lC!icn NO'r<lQ9"""Cr~6r" RM11al9~. !'In,ptQ(QI1 OaltiJeiart'1MUr.ll«t'riíiW\\ . .. N" .:1 ,-.j -? ' J. .//-, A-r . f' ;L , .I ., .1 . ·0 . "L. * -41 I '';i. A, ~. , - .J (dI: [a~rll!óI'ésanl:u'\lI.\ de 14 Oi\rÌ11O/I GI¡¡nittti(8 01 lA~rerm c.u. CiVlSIQ/'1 r........tI.IÌYs/Sig!.M. du ~ ~!M O.loogue <1tIrte '...('Á~ """"'-'L ror II\e Fac:mty byn:le-çu poot l'fljt(WtI1*Il iJA( -.. oV"" .... ø.Ioo;UGdl,((,O Co¡:ty:LOo1Q-r.rm Ç.'.f~~y COOl.! élt~ln~\ dG solrlt 7!õ30-0::t) 53 ~2 \!W¡)~ 1e/ll/2e82 15:45 5197522351 PAGE 83 ~" Ontario Ministry of Heàlth Observation/Discussion Summary and Long-Term Care Mlnlstère de la Santè Sommaire des observations et et des Solns .de ongue dllré. A.gloMal Offlç'I'J/B\ln!~l,xrégIQnaYx discussions H.mlllon (90S) 546-8294. King..on (613) S38-7Z30. London (519)875-7650 I 0... of ,""OWIO". ,.,';",.""" k Sudbury (705) 564-3130, Toronto (416) 327-6952 LOI1Q" Tlflm Care P¡¡çil~/£taD/ÍSM!mont (j$ $0\(1, (jÞ !onQUiI durM (')A!.~ '-I /6 1/ ¿¡,. , I ~ddfIilS$/AdtuslI ~~.C (),·aiJ,., \ I .~'-<:..., ¡ ex"",~ Jj~ i'Ullnt.illd UtljJ ot LTC QIVí'i1Qll. {lIpt%$lIIitlvotJNOI't't ~ tt\ftctiOn Cy ¡<:Ie. ~J "'Øf~II!WI('} :j4! !ð CJN.SiO/l C 6 ctA"..JL (?~/f4-4f',,( O~ Type Qf review/Genre d'inspeotion ~ Armual o Complaint InVeS!jgðtlol"l o Post-sale X An,nuelle E'nquête ,à I~ suite.d'uM plaint!:! Postetioevre it. la v1¡!;nta ] F'oHow-up I' Complaínt ,irwQ$ltga!ion IcHow-up o Pre·license Suivi -.J Suivi d'une enquéte.à la sUite d'une plaìnté Préalable à !a dálivrancQ du permis ] Reterrw o Pre-sale o O\~... f,SPOC/fy) VlsaQ d'un(g) consgIUQr(èr4) . Piealable à la verite. Autfé þIÜ'SðZ) Th6 following reflect ~Xplðn8.lory det8.i1 related to C,? :rOUVefa t;i.op'$$oUS un", ~xplicatlon detaillêe des observations er dIscussions o~ervarig(l!)lói5CU$$ions over the çourse of the- reWev.f.· TJiis formulet!s au CCIJ{'$ 4e ¡'Inspection. CBS rense¡gnf1m~n~ SOl1t foum/s å l'åtßb/issemenl informat/tm i$ plOVkJed as guidance to the facl1Jty arid written å rirre d'informat(r;n,' if n'gst pas nðC8SGðire d'y répondr6 parktit. response is not requireo, ,. ~ "nö '..J . (C.c.c.,.'L4-~ , 1 ~~~.1rl~ ./'T'Y'}(';~ ", ~~i1C./1 , Lv &-",...) - "'f'1 £'IK (','" ~ ~.r:t -'0 ....,.~(¡I:".¡ ......,., rf/0(jl JL~-r ; i 'l ' In , - ' ~) '.~, , rLR/~t"'(}~ . { ~ "IX ,(j~ .^ .L' ~ ~~~ /(6/",,....IÞd.n.. j:;/ .' /; /11/& ~C "/.A :Þ ~. <OJ. ......./Tt .11. [ 1/ to,:, ( " "~".L.; :. ,'.I.'. ''',.L ¿:~.¡ L'J __i ( I..ILo-A .J ~ Itf~/Y?f 0.'~ __t..'" a ".¡,iJ'J .,kÙ;r. !. 6. t"; I " r ß '1 "1 -" ; ''''8 0b. \J? ..'(\_ f1~ .~. { / Ol..i«-,,,,,",,- . k A L é. ;.â'"'!r'l!dlJ tr!. 'f".,;,-Jn ~t'V,.{\ ,r , . A 1 I J' ð lJ . ,J ..~ .:.;...1.; ! "~...I?'t j. , -- 5. .,f 'J-.-, L'I (-i , "'"',~ ..,j "r ),'-,.("-'/?ur-/ r A, ¥ ~_. 1-:''2.l__ /')r?1 ~ (, . . A f/,f/·"··¿ I '11 ,£)¿Il-t~.",~( J ~'-<- >0;' ,¡ .i/.r,cJL W.,¿:.,(:r-£ll! ;¿h, , ·v" ../-"~ '-:¥ .w, ..: ....,dd(' L -J u.. ,,,h , Y·A:/'¥- .-C/1 , ." . - (.ø.../ ,., I¿ ,. .. .A~·,4?1 C' <../(~' )1,/ ( !..~ FI~or\t1 rO¡"tlJ.lI8fNl'tp.. S';j/lf,TI.¡n; ot M<t"~ c..... Pro;Y~. f.ørU'l'ICtIIllwof~ ou (del.) 1l!P j O.$oiM<h!Sam' I (~ a-->""~ _ Ct)Py·LOr,q.T~C.1l,eFIKtÞIV 1 -:>- - CO"ut; e!"ÞI¡d~t: <;e !Q'" de IO('tQYII' :::1..1e. ,,,,. otto. .SI:¡·SZ{OO¡02 1530-5557 54 Miniatry ot Hea~h Mlnlstè,. d. r. Son.. Observation/Discussion Summary ~I'4FIK1I bUIUm~r;litJj(in'QlJlong\l.dLl"" , , I J\, 04 PAGE LOr'lg·Term Care Oivision O¡"ÎéÍ<m des soin, da longue durée 5197622361 16:46 ® Ontario 10/11/2002 Sommaire des observations at discussions fl. 1oOOttiUJ"d"sw ~/d:;(, ~ ¿?-71 ¿ ~ "-:'...-"1'" .!:: ",-,,-- ~ ~ - "'- ì: <...æ! ~ a.ð¿'¿-L ~. ~- 5 ÆA..;¿~.:;j '-'-_-""1 c / / """ (a. III) feprtNfJllCIt\_ ø.:. OMsion Síg~M' ot Long. TafmCMi Oi~:Sion ~/ntll"ltaiiYelSiQnaUHIÞ tIU * to.f1e ~ <ong.,M c1utH ~~ COpy; I..Qltg-r.m CIf' Fwllty Copia: ~taI3Ibam..n cs. so"'" dII ~ dI... qfJdfÞ' "l....- :2- "''' §§ ..... {!OIOO) REPORT TO COUNTY COUNCIL Homes and Seniors Services Helen L. Notte, Director, FROM October 15, 2002 Signage at the Homes DATE: SUBJECT: NTRODUCTION On September 25, 2002, Council directed staff to explore alternate methods by which the signage at Bobier Villa could be amended to incorporate the County of Elgin name. Options are presented for Council's review and direction DISCUSSION On September 25, 2002, Council directed staff to explore alternate methods by which the sign age at Bobier Villa and our other homes could be amended to incorporate the County of Elgin name. Excellent Signs and Displays Inc. were asked to provide signage options. The options for Bobier Villa and Terrace Lodge are displayed pictorially for Council's review direction. Prices, per home, range from $1,047.00 $1,861.00, exclusive of G.S.T. The new letters would be computer-cut aluminum, either black or white; the sign would reflect 'County of Elgin' or 'Owned and Operated by the County of Elgin'. The new letters would be placed below the Homes' name. The decision reached about the style of signage today will be used when the signs are quoted for the new Elgin Manor. In that way, the three (3) Homes wi have a standard look to the main sign. Options are presented for Council's review and direction CONCLUSION: On September 25, 2002, Council directed staff to explore alternate methods by which the signage at Bobier Villa and our other homes could be amended to .incorporate the County of Elgin' name. Options are presented for Council's review and direction. RECOMMENDATIONS THAT decision about the amended signage be made by County Council and the Director of Homes and Seniors Services be authorized to make the 1 56 necessary arrangements at an upset limit of $4,500.00, exclusive of taxes, to be allocated from the approved 2002 Homes operating budget. THAT the decision about signage style be forwarded to the Elgin Manor Building Committee with Council direction that the same style be used. Respectfully Submitted Approved for Submission ~¿J'-Ú~ Helen L. Notte Mark Director of Homes and Seniors Services Chief Administrative Officer 57 2 REPORT TO COUNTY COUNCIL Homes and Seniors Services Helen L. Notte, Director, FROM October 15. 2002 Recognition of a Centurion DATE: SUBJECT: INTRODUCTION: A resident of the Bobier Villa celebrates his 100th birthday on December 3, 2002. County Council is being asked to participate in the celebration that is planned for Saturday, November 30. DISCUSSION: Mr. Harvey Miller celebrates his 100th birthday on December 3,2002. His family have planned a special celebration in the Whitelock Room at the Villa from 2:00 p.m. to 4:00 p.m., Saturday, November 30. Convalescent Mr. Miller, a retired teacher and former resident of the Bobier Home since 1995, has been at the Villa since 1997. The Director of Homes requests that the Warden, or his designate, on behalf of County Council, bring greetings to this long-time Bobier Villa resident on the day of the celebration. Council may wish to provide Mr. Miller with a certificate to highlight this significant lifetime achievement. archivist to be Arrangements have been made for the local media and our present for the celebration CONCLUSION: A long-time resident of the Bobier Villa celebrates his 100th birthday on December 3, 2002. County Council is being asked to participate in the celebration that is planned for Saturday, November 30 at the Villa. RECOMMENDATION: THAT the Warden, or his designate, on behalf of County Council, bring greetings and present a framed certificate to Mr. Harvey Miller on the occasion of Mr. Miller's 100th birthday celebration, to be held from 2:00 p.m. to 4:00 p.m. on Saturday, November 30 at Bobier Villa. ctfully Submitted ~ (/ ~ú./ Mark Chief Administrative Officer Helen L. Notte Director of Homes and Seniors Services 1 58 REPORT TO COUNTY COUNCIL Helen L. Notte, Director, Homes and Seniors Services Linda Veger, Director, Financial Services FROM 16 October 2002 Product Charges to Residents ncontinent DATE: SUBJECT: This INTRODUCTION In past years, residents using incontinent products have been charged a monthly user fee. Effective August 1, 2002, the Ministry of Health and Long-Term Care announced new rules that impact the manner in which these Homes have handled incontinent product charges. We are no longer able to charge residents after August 1st for such products. Financial Services will ensure that any residents charged for incontinent products after August 1 will be reimbursed report is for Council's information. DISCUSSION In past years, residents using incontinent products have been charged a monthly user fee of $25.00. Most recently, one hundred and fifty eight (158) residents were billed for these products each month. This represents sixty two percent (62%) of our resident population Effective August 1, 2002, new rules about incontinent product charges have been set in place by the Ministry of Health and Long-Term Care. Such costs now flow through the nursing and personal care funding envelope. This envelope received a per diem increase of $6.20 effective August 1, Facilities are unable to charge residents after that date for incontinent products. Financial Services will ensure that any residents charged for this product after August 1 will be reimbursed. Feedback from residents and families is positive since several residents are on a fixed and very limited income. Council's information This report is for CONCLUSION Whereas we previously charged all residents for the use of their incontinent products, new rules from the Ministry of Health and Long-Term Care now apply. No I(),nger are we able to ch¡:¡rge residents for these products effective August 1, 200.2. Financial ServiçE;!s is qurrently reversing the $25,00 monthly charges to ....... ;":':'j"i 1 59 any of the one hundred and fifty eight (158) residents who might have been billed, in error, since that date. This report is for Council's information. RECOMMENDATIONS: THAT the report, 'Incontinent Product Charges to Residents', dated 16 October 2002 be received and filed. Respectfully Submitted Approved for Submission I~of~ Helen L. Notte Mark c Director of Homes and Seniors Services Chief Administrative Officer ~N~"bV Linda Veger Director, Financial Services 60 2 REPORT TO COUNTY COUNCIL Homes and Seniors Services Helen L. Notte, Director, FROM 17 October 2002 SUBJECT: Membership in the Canadian Council on Health Services Accreditation DATE: INTRODUCTION A quality assurance/risk management program is required in the Homes for the Aged. The Director of Homes recommends that a membership application be made to the Canadian Council on Health Services Accreditation. Membership would gain access to national long-term care standards, Such information would be value-added to the Policy and Procedure Task Team about to begin its work at the Homes. Council is being asked for direction. DISCUSSION The Accreditation program is based on national standards of care. Elgin Manor was initially accredited in 1988, but has not participated in the program since that time. Neither Terrace Lodge nor Bobier Villa has applied historically to be accredited. The accreditation process is a continuous learning and improvement cycle. The program is voluntary and recognized by the provincial and federal funders of health services. Long-term care facilities receive an additional per diem of $ 0.33 once accredited status is achieved and maintained. Elgin Manor continues to receive the per diem, notwithstanding that its accreditation status is not current. Compliance reports for our three Home!:; for the Aged since at least 1998 have reflected the need to implement a quality assurance program. The Accreditation program would achieve such compliance; care and service to our residents would be measured against national, long-term care specific care standards and benchmarks. Entry costs include: · One-time application fee $400.00 · Standards and related documents $200,00 · Annual fee $782.00 (2002 fee; based on total annual budget of our Homes) Entry costs would be absorbeC m .the Homes' 2002 approved operating budget. 1 1 6 On-going costs, to be absorbed in future years, include: · Survey fee invoiced on the basis of $1500.00 per surveyor per day · On-site education discretionary session provided on a cost- recovery basis The Accreditation Council recommends that organizations allow twelve (12) to eighteen (18) months to prepare for their initial accreditation survey visit. Once surveyed and accredited, facilities are re-surveyed every three (3) years or more frequently if major standard violations are found. Accreditation surveys do not replace Ministry compliance reviews A number of Task Teams will begin in the Homes very shortly. One such team - Policy and Procedure - would benefit from having the long-term care accreditation standards available as reference. Those standards are only available to members of the Accreditation Council. For this reason, the Director of Homes seeks County Council's approval to proceed with a membership and standards application only at this time. The ambitious initiatives about to begin at the Homes make now an inopportune time to consider launching an accreditation-preparedness program. Any launch would be deferred until mid-to late 2003, dependant upon the readiness of the Homes' supervisors and staff to engage in such a project. Redevelopment of our policies and procedures, using the framework of national accreditation standards, will lay the foundation for accreditation. CONCLUSION A quality assurance/risk management program is required in the Homes. This need has been reinforced by the Ministry compliance officers since at least 1998 The comprehensive program through the Canadian Council on Health Services Accreditation satisfies the program need by measuring service delivery against national standards. The current priority for our Homes and Council is to support the work of the Task Teams that are about to begin. For this reason, it would be unreasonable to push forward with a full-blown accreditation readiness program at this time. The Director of Homes and Seniors Services recommends that the Homes apply to the Canadian Council for membership in order to access their standards documents. These documents will be useful to the Policy and Procedure Task Force that will soon begin its work in the Homes. The entry costs total $600.00, at minimum, but may range as high as $1382.00 ifthe annual fee is required. AI costs would be allocated from the approved 2002 Homes operating budget. Direction from Counc¡il is being sought. 2 62 RECOMMENDATION THAT the Director of Homes and Seniors Services be authorized to apply for membership and standards documents, only, from the Canadian Council on Health Services Accreditation, at an upset limit of $1382.00 to be allocated from the 2002 approved Homes operating budget. Submission Approved for Respectfully Submitted Mark èl Chief Administrative Officer 3 63 REPORT TO COUNTY COUNCIL Harley Underhill, Director of Human Resources Tanya Tilton, Human Resources Co-ordinator FROM 2002 October, 11 DATE County of Elgin Dress Code Policy SUBJECT: NTRODUCTION The Human Resources Department was requested to review the current dress code policy for the County of Elgin in light of a request from the Director of Homes and Seniors Services for authorization to implement a summer dress code for the staff at the Homes DISCUSSION The manner in which staff present themselves to the public is a reflection of the professionalism the organization strives to maintain. A detailed dress code policy wi help ensure all employees of the County of Elgin are representing the County in a professionally accepted fashion throughout the year. The recent trend toward business casual dress throughout the entire week has left workplaces without a defined dress code policy questioning the appropriateness of employee wardrobe choices. It is often necessary for an organization to provide written guidelines concerning what is considered "appropriate dress". All staff members throughout the County have had various opportunities to review and provide comments on the dress code policy. Suggestions and recommendations received were incorporated into the policy where possible. CONCLUSION In order to ensure a consistent and appropriate image of the County of Elgin is projected to the public from all staff, it is necessary to adopt a detailed and written dress code policy. RECOMMENDATION mplemented effective immediately the attached policy be approved and THAT -P": }III "- ?'V1. Approved for Submission_ Mark McD, aid Chief Administrative Officer r- 64 Tanya Tilton Human Resources Co-ordinator Section: 2 County of Elgin Dress Code Subject: Human Resources Policy Manual 2.30 Policy Number: Date Approved: Oct. 1/87 Date Last Revision: Oct. 18/02 A Page 1 of 4 Code POLICY Employees of the County of Elgin are expected to maintain a professional business appearance while on duty. All employees will dress in a manner that is neat, clean, moderate and non- controversial. PURPOSE To present a professional appearance, readily recognizable to all guests of County services To reduce the risk of injury/harm to co-workers, visitors and residents To provide the utmost customer service in comfort and safety · · · PROCEDURE The manner in which staff present themselves to the public is a reflection of the professionalism the organization strives to maintain. Discretion is the key. If in doubt as to what is acceptable, please consult with your Department Manager. It is Manager's discretion to vary the guidelines of this policy. · · General Guidelines Staff must be immaculate in personal cleanliness and hygiene. Jewellery selected should be appropriate and functional for the work setting. Jewellery will be worn in moderation. No body piercing, other than those in the earlobes will be visible to the public. Shoes must provide safe and secure footing and offer protection against potential workplace hazards. Shoes must reflect a proper business appearance. Colour and type of shoes (safety toe, etc.) may be determined by department policy. Hair, including facial hair (Le. beard), is to be kept clean and groomed. Fingernails are to be kept to a functional and professional length. For the comfort of all guests and co-workers, use of perfumes, colognes or other obvious fragrances should be kept to a minimum while in the workplace. 65 · · · · · · Section: 2 County of Elgin Dress Code Subject: Human Resources Policy Manual Policy Number: 2.30 Date Approved: Oct.1/87 Date Last Revision: Oct. 18/02 any task must be utilized All personal protective equipment required for the safe completion of as directed. Examples of appropriate attire A Page 2 of 4 · · Code tie nelude: shirt and tie with co-ordinating slacks shirt with co-ordinating slacks sweater with co-ordinating slacks golf shirt with co-ordinating slacks blazer and co-ordinating slacks with shirt and suit with shirt and tie health care apparel (ho seniors) mes for Men blouse with co-ordinating skirt or pants sweater with co-ordinating dress, skirt or pants skirt lengths no shorter than 3" above the middle of the knee cap conservative business style dress blazer with co-ordinating dress, skirt or pants skirt or pant suit golf shirt with co-ordinating slacks business style shorts with co-ordinating jacket/blouse health care apparel (homes for seniors) Women they should consult Examples of NON-appropriate attire include: jeans, track (sweat) pants, shorts, casual t-shirts (graphics, sayings, etc.), casual tank tops, halter tops, spandex, leggings, elothing of a tight and/or revealing nature, running shoes (unless authorized by the Department Manager), beach sandals, sun dresses If employees have questions regarding appropriate appearance or attire with their Department Manager immediately. · · Enforcement: Enforcement of the dress code policy will be maintained by the Department Manager and/or his/her designate. Supervisors may, with approval of their Department Manager, send individuals home to change, without pay, if their on-duty appearance violates the County of Elgin's Dress Code Policy. Mileage expenses will not be covered 66 Section: 2 County of Elgin Subject: Dress Code Human Resources Policy Manual Policy Number: 2.30 Date Approved: Oct.1/87 Date Last Revision: Oct. 18/02 A Page 3 of 4 Code Homes Summer Dress Code Policy: It is the intent of the County of Elgin to allow it's employees in Elgin Manor, Terrace Lodge and Bobier Villa to be provided the opportunity to wear attire that may afford some relief to the hot and humid weather. 15 and end no later than September 15 Period Guidelines: The summer dress code wi of each year. The Director of Homes will post, each year, during the first week in May, the scheduled dates for the beginning and end of the summer dress code policy. The Director of Homes will post, each year, during the first week in May, any guidelines he/she deems appropriate regarding acceptable summer dress. begin no earlier than May Summer · · · Casual Friday - All Departments It is the intent of the County to support the United Way campaign as well as County sanctioned charities (i.e. Homes Building Fund, Résidents' Council) through the voluntary participation of employees in casual dress Fridays. the County Employees that chose to donate, on a bi-weekly basis through payroll deductions, to supported fundraising campaigns may dress in a more casual nature each Friday. (Appropriate business attire must be worn if meeting with individuals from outside of the organization for County related business). Appropriate attire for casual Fridays includes all general guidelines as outlined above. Jeans (blue or coloured) may be worn on casual Friday's. Although attire may be more casual than regular business attire, a professional appearance is expected at all times. Ripped, stained and/or dirty clothing is unacceptable. Apparel with unprofessional pictures and/or wording is not appropriate. they Casual Friday, times where required If employees have questions regarding appropriate appearance or attire for should consult with their Department Manager immediately. must be worn at al Safety equipment 67 Section: 2 County of Elgin Dress Code Subject: Human Resources Policy Manual Policy Number: 2.30 Date Approved: Oct.1187 Date Last Revision: Oct. 18/02 A Page 4 of 4 Code Clarifications Casual t-shirts - usually cotton material. logos, graphics, sayings, loose fitting - would choose to wear on the weekend · thin Casual tank top - usually cotton material, logos, graphics, sayings, loose fitting, (undershirt) - would choose to wear on the weekend · loose fitting, usually cotton blend, lightweight 68 thong sandals, sport sandals straps) (spaghetti Beach sandals - flip flops Sun dress - sleeveless · · REPORT TO COUNTY COUNCIL Harley Underhill, Director of Human Resources Linda Veger, Director of Financial Services Tanya Tilton, Human Resources Co-ordinator FROM October 2002 Actuarial Study results 11 DATE SUBJECT: NTRODUCTION As a result of the County of Elgin's successful appeal of the refusal of the Workplace Safety and Insurance Board to transfer the Homes for the Aged to a schedule 2 employer, the County will be awarded $404,200 in assets from the Board. DISCUSSION Heath Lambert Benefits Consulting, the group that successfully represented the County's appeal to the WSIB, has performed an actuarial analysis of our claims experience in all departments from January 1, 1998. Please see attached summary as provided by Heath Lambert. A copy of the complete report is available for review in the Administrative Services office. CONCLUSION Based on the results of the actuarial study, the County will become a Schedule 2 employer with the Workplace Safety and Insurance Board retroactive to January 1, 1998. The County of Elgin will awarded $404,200 in assets from the Board as a result of this transfer. and to a reserve for current the WSIB be allocated RECOMMENDATION THAT, the monies received from future WSIB costs. .~~ Submission Approved for Mark McDo, Id Chief Administrative Officer I uman Resources ~. Linda Veger Director of Financial Services 69 T2 , Tanya filton-Reid Human Resources Co-ordinator Benefits Consulting Experts conseils en avantages sociaux ([» Heath Lambert 305 - 191 The West Mall Toronto, ON M9C 5K8 Telephone: 416-620-0779 Toll Free: 1-877-HEATH-TO 1-877-432-8486 Fax: 416-620-9416 www.heath.ca October 4, 2002 Mr. Harley J. Underhill Director of Human Resources The Corporation of the County of Elgin 450 Sunset Drive St. llhomas, ()ntario N5R 5VI Dear Mr. Underhill 2001 review. A of our December 31, We present below an executive summary of the financial results complete analysis is contained in our report dated October 2002 WSIB Actuarial Study for the County of Elgin at II $676,800 $586,100 $90,700 ,] Total Net SeIf- Insured $404,200 $313,500 $90,700 Reinsured $272,600 $272,600 $0 Assets Liabilities Excess Assets For completeness, we have shown equat and offsetting assets and liabilities for two claims that are totally reinsured on a dollar for dollar basis with Great West Life. These were claim files rrom the 1970's. llhe balance of the net self-insured assets and liabilities relate to all injured workers from January I, 1998 to December 31. 2001 llhe excess assets of $90,700 represent the value at December 31, 200 I of those assets in excess of the required liability. This amount could be retained in your reserve flmds to provide a contingency margin against adverse experience, or used to fund other WSIB- related initiatives. further discussion. rree to contact either of the undersigned for Please feel truly ~~¿¿{ Yours , c@ Lorna Schiralli, BSc, FSA, FCIA, Actuarial Consultant. Donald G. (Don) Timmins, BA, MEd, RSBA, Senior Consultant. OTTAWA 70 TORONTO Heath Lambert Benefits Consultin9 Inc. GARY W NN PEG C A L V A N C 0 U V E R REPORT TO COUNTY COUNCIL Tanya Tilton-Reid for the Joint Health and Safety Committees Harley Underhill, Director of Human Resources FROM 20 October 2002 Healthy Workplace Week DATE SUBJECT: NTRODUCTION October 21st through 25th, 2002 was Healthy Workplace Week. In an effort to foster awareness and provide our employees throughout the County with information in regards to workplace safety, home safety and healthy life practices, the Joint Health and Safety Committees at each of the Homes for Seniors organized numerous events to celebrate this important event. DISCUSSION Various activities were held at each of the homes throughout the week of October 21st through 25th. Healthy Workplace Week was kicked off at Elgin Manor with the presentation of the Smoke House on October 19, 2002. This event, operated by the local fire department, was open to all County staff, residents of our Homes for Seniors, family, friends and the community at large. The event was advertised in the Elgin Market. The Times-Journal was contacted to provide coverage of this event as well. The event ran from 10:00 a.m. through 1 :00 p.m. A hotdog stand was run by the Elgin Manor social committee. All proceeds went towards the social committee. Other activities scheduled throughout the week at each of the homes included · Fire extinguisher demonstrations provided by the local fire departments · Colouring contest and poster contest for staff and/or resident's children and grandchildren WHMIS training Flu vaccination information will be available Healthy lifestyle information displays - diet, exercise, sleep, shift work, Videos re: fire prevention and evacuation - Every Second Counts - presented by local fire department Arjo equipment and proper use in-service reviews etc. · · · · · Throughout the week the members of the JHSC wore T-shirts identifying themselves at each of the Homes \\CQUNTYlSYS\USERS\tiltonta\Reports to Management - healthy workplace week.doc 7 Council\Counci CONCLUSION The Joint Health and Safety Committee members at each of the Homes for Seniors have organized a week packed full of fun and educational events to remind everyone about the ongoing importance of health and safety not only at work but in our everyday lives. RECOMMENDATION THAT the members of the JHSC's be commended for their ongoing efforts to educate and promote the importance of health and safety in everyone's life. Approved for Submission ~",.T1 Respectfully Submitted Mark M onald Chief Administrative - Tanya Tilto Human Resources Co-ordinator Council\Council- healthy workplace week.doc 72 Management erhm Human Resources I\COUNTY\SYSIUSERS\tiltonta\Reports to REPORT TO COUNTY COUNCIL Human Resources Assistant Carollyn Peterson FROM October 2002 Co-operative Education Students 21 DATE SUBJECT: NTRODUCTION Co-operative education is a program that allows individuals to obtain on-the-Iob training while assisting them in their career decision making process. The program enables local organizations to demonstrate their community involvement, while enhancing the public image of the employer. DISCUSSION Co-operative education, job placements/job shadowing and clinical placements are all partnerships established between the school, business and industry, and the community, all of which assist the students as they each prepare to participate in the global economy of the future. Students are provided with the opportunity to experience the practical aspects of a job, the demands of employment and the expectations of employers in a changing work world. Co-operative education is a process within the High School system, Colleges, as well as Universities, that formally combines academic study with volunteer work experience The learning at school coupled with the placement both complement each other and provide the students with ample opportunities to earn the necessary requirements towards their graduation diploma / certificate, while directly experiencing the working world they are about to enter. is As employers, we would be assisting students in focusing, developing, reinforcing and/or changing their post school plans for post secondary education or employment, which would jointly aid the development of supervisory skills in our own employees. With the co-operative education program, a training supervisor responsible for a variety of functions throughout the entire placement to aid the student to learn as much as they can directly in the working environment. The training supervisor is encouraged to prepare their own staff to support, instruct, supervise and evaluate the students. 73 CONCLUSION By creating a strong relationship with Elgin County high schools, local Colleges and Universities and their co-operative education programs, the County of Elgin will surely be demonstrating their strong community involvement. When we provide the work experience for the individuals, we are helping students to make decisions about their future educational and career plans, in turn, creating a stronger pool of future applicants as we continue in our recruiting process. the attached Policy relating to Co-operative Education Approved for Submission Respectfully Submitted RECOMMENDATION THAT Council adopts Students ~JJ Mark McD aid Chief Administrative Officer CarollYI Human 74 nderh of Human Resources County of Elgin Section: 3 Human Resources Policy Manual Subject: Co-operative Education Policy Number: 3.70 Code - L Date Approved: Nov. 29102 Page 1 of 2 Date Last Revision: The County óf Elgin is committed to supporting Co-operative Education throughout the various County departments. Human Resources will facilitate and co-ordinate the co-operative education programs. The students will be placed in conjunction with Human Resources. The selected students will be attending a recognized educational facility during the entire duration of the placement, will be placed on a strictly volunteer basis, will abide by County of Elgin's policies and procedures, and will respect all individual school regulations and expectations. HiQh School Co-operative Proqrams: A partnership will be created with all of the Elgin County high schools to include their co-operative education program within the County of Elgin. This program ensures that the individual school has the initial responsibility for selecting students for the program through an application and interviewing process. Admission is restricted to students' 16 years of age or older. Community Involvement Activities: Every Ontario student attending high school is required by the Ministry of Education to complete a total of forty- (40) hours of community involvement activities in order to receive their graduation diploma. Students are required to select one or more community involvement activities in consultation with their parents. The school boards liability insurance does not cover the organizations for lawsuits that arise from their negligence, or for student injuries in the workplace. F:\USERS\DEPT\Human Resources\Human Resources Policy Review\2002\Coop Students Policy.doc 75 County of Elgin Section: 3 Human Resources Policy Manual Subject: Co-operative Education Policy Number: 3.70 Code - L Date Approved: Nov. 29102 Page 1 of2 Date Last Revision: ColleQe I University Co-olJerath rams A relationship will be formed with the local Colleges and Universities within the surrounding area to incorporate their existing unpaid co-operative education programs with the County of Elgin's working environment. Co-operative education at the College and University level is a process that formally combines academic study with volunteer work experience. An example of various co-operative programs at the College / University level are Personal Support Worker / Health Care Aide clinicals. as well as Registered Nursing and Registered Practical Nursing placements F:\USERS\DEPTIHuman Resources\Human Resources Policy Review\2002\Coop Students Policy.doc 76 REPORT TO COUNTY COUNCIL Human Resources Assistant Carollyn Peterson FROM October 2002 Corporate Challenge Results 21 DATE SUBJECT: NTRODUCTION The 2002 Junior Achievement Elgin County Corporate Challenge was held on Saturday, September 21,2002 at Pinafore Park. All of the proceeds of the event went towards supporting Junior Achievement's Elgin County "Economics of Staying in School Program" (ESIS). DISCUSSION The Corporate Challenge is a yearly event that is held by Junior Achievement, London and District Inc. A team of enthusiastic participants represented the County of Elgin as the "Nitty Grittty County Band", promoting our community support and involvement The participants for the day were: Mark McDonald Harley Underhill Clayton Watters Dorothy Schaap Carollyn Peterson Matt Currie Jennifer Steele Joey Steele Jeremy Sharkey Jessica Sharkey Jason Sharkey The day of challenge encouraged a variety of companies from the community to participate in a number of exciting events that promoted teamwork, along with a great amount of fun! The energetic County of Elgin Team finished the day as the 1st place winners for event #2 - Hoop Oa' It is - completing the event in record time! Overall, the County of Elgin team placed 9th out of 18 teams. The team is looking forward to next year's event! CONCLUSION The Elgin Corporate Challenge was a great way to get the County of Elgin employees, family and friends involved with each other, outside of the daily Corp Challenge Results.doc 77 F:IUSERSIDEPnHuman ResourceslREPORTSICouncil Report working schedule, in a fun and community Involved environment. We thank County Council for their continued support! RECOMMENDATION: To receive in file. Respectfully Submitted Approved for Submission ŒP -CtM~ Carollyn Peterson Human Resources Assistant ~~~ .~~. n r ill MarK onald r of Human Resources Chief Administrative Officer F:IUSERSIDEPlìHuman ResourceslREPORTSICouncil Report· Corp Challenge Results.doc 78 REPORT TO COUNTY COUNCIL nformation Technologies Manager of Mark Hoffman FROM 22 October 2002 IT Policy Update DATE SUBJECT: NTRODUCTION In 2001 an IT policy (13.10) was introduced which defined acceptable use of computer equipment and email/lnternet use. The existing pOlicy must be updated to discuss moving of computer equipment and a second policy is required with regard to protecting network information. DISCUSSION Update Existing Policy 13.10: The current policy states that: "Information Technology will arrange and co-ordinate all services which relate to installation of new hardware and the replacement/relocation of existing hardware and peripherals." The policy should include the following statement: Hardware (PC's, servers, printers and such) shall only be moved in co-ordination with the IT department. Moving equipment without IT's knowledge is in direct violation of this policy and could have a serious, negative impact on the Corporation. Failure to apply to this policy could lead to disciplinary action. New Policy: The IT department receives numerous requests for information regarding our network, computer equipment, configuration, servers, etc. This information is confidential and critical to the successful operation of the Corporation. As such, it should not be shared outside of the Corporation, without appropriate cause. Security risks and the tools used by potential intruders are becoming increasingly complex and advanced. In addition to the more aggressive nature of intruders, known vulnerability of various network components has been increasing at an alarming rate. A global database exists of known vulnerabilities. Each network component, server, operating system and firewall has known weaknesses, which are published in this database. Simply knowing what type of equipment is in place and what operating system is being run is enough information to put the entire network at risk. As such, it is imperative that the County of Elgin protects this network, and thereby it's data, by establishing a policy to not share network configuration information outside of the organization 79 CONCLUSION IT Policies must be updated from time to time in order to reflect the changes in Information Technology. The current policy manual needs to make clear the importance of having IT be involved in setting up and moving computer equipment. Additionally, the Network Information Policy provides a necessary tool to eliminate the sharing of sensitive Corporate information outside the organization. RECOMMENDATION: the Network Information Policy be approved and implemented. THAT the Acceptable Use Policy be changed as presented. And THAT , ~ )J'¡c'- Approved for Submission Officer 80 Section: Subject: Sharing IT related information outside the Organization County of Elgin Personnel Policy Manual DRAFT 13.10 Policy Number: Date Approved Date Last Revision A of2 1 Code Page NTRODUCTION I POLICY STATEMENT The Corporation of the County of Elgin has a computer network, which is essential to the day to day operation of the Corporation The network contains information that ranges from public to sensitive, and even confidential. Security risks and the tools used by potential intruders are becoming increasingly complex and advanced. In addition to the more aggressive nature of intruders, known vulnerability of various network components has been increasing at an alarming rate. A global database exists of known vulnerabilities. Each network component, server, operating system and firewall has known weaknesses, which are published in this database. Simply knowing what type of equipment is in place and what operating system is being run is enough information to put the entire network at risk. As such, it is imperative that the County of Elgin protects this network, and thereby it's data, by establishing a policy to not share network configuration information outside of the organization. Therefore, this policy exists to protect Corporate assets by not allowing the sharing of information outside of the organization without the consent of the Manager of Information Technologies. PURPOSE The County of Elgin's Corporate network contains sensitive and even private information. Providing information to anyone outside the organization, increases the risk of unauthorized access to the network and it's data. SCOPE This policy applies to all of the Corporation's employees. mean employees, volunteers and members of 1 8 DEFINITIONS For the purposes of this policy, "employee" shal council. Computer Asset Information Sharing Network / I An employee shall not share information outside of the Corporation of the County of Elgin with regard to the County network, servers, routers, backup methodologies, firewalls, intrusion detection systems, operating systems, disaster recovery plan, or any other devices associated with the County network. All requests for this information shall be forwarded to the Manager of Information Technologies. This policy forbids any employee from participating in surveys by organizations gathering information about equipment usage, operating systems, or anything pertaining to network operation or security. All requests for this type of information shall be fórwarded to the Manager of Information Technologies. This policy also forbids any employee from sharing described information with business partners. While it may be reasonable for the business partner to expect this information, and at times appropriate to do so, the Manager of Information Technologies shall provide it, rather than it coming directly from the employee. Once again, the security of the network and integrity of the data are essential. ª"J Violation of this policy could lead to disciplinary action. REPORT TO COUNTY COUNCIL FROM Mark Hoffman, IT Manager DATE: 22 October 2002 SUBJECT: IT Status Report INTRODUCTION On February 4th, 2002, Council approved several initiatives for the IT department to accomplish in 2002. Objectives for the year were based on the 3 year strategic plan that had been developed for IT in 2001. As we head into the 4th quarter, it is appropriate to report the status of those initiatives and action items for the remainder of the year. DISCUSSION: The following items were approved by Council as initiatives for IT in 2002: 0 Implementation of IT Help Desk 0 Councillor Technology 0 Document Management (limited) 0 Electronic Nurse's Notes deployment o Development of a Disaster Recovery Plan 0 Development of the County web site 0 Library Connectivity IT Help Desk The Help Desk application, written in house by the IT Manager, is a simple Microsoft Access database, with a screen to capture the detail of a help desk call, data and time, location, detail of the problem and resolution. Reports and online queries allow the IT Manager to gather necessary statistics on how IT spends time solving problems throughout the County. Statistics shown later in the report are taken from the Help Desk system. Councillor Technology No action to date. A report is being prepared with some potential ideas for this initiative. The report will be presented in November. Workflow Automation I Document Management Never a significant focus for 2002, this project was mainly "information gathering" this year. The strategic plan calls for implementation of a document management solution in 2003. IT has had a series of meetings with HR and the 83 n Homes and there are a number of areas where automation of manual forms wi be very beneficial to the Corporation. Employee Performance Reviews, for example, are a 10 page document that would likely be filled out more easily and also more thoroughly if they were typed rather than hand wrJtten. Also, storage of the file electronically benefits the County. A number of forms have been targeted for online completion and as a prototype,4 forms are being developed for Staff to review. It is anticipated that these forms will be available for review mid November. Disaster Recovery Plan This project is about 75% complete, with the focus now being on compiling the information into a formal document. At the beginning of the year, there was very little formal documentation in IT. Today, passwords, equipment, software, licc:msing, network information and contact information are all documented. Recently, the DRP was tested when a number of servers were completed disconnected from the networked and moved as part of a clean-up of the data centre. We had to rely on information we had gathered to restore services. Electronic Nurse's Notes Early in the year IT laid the foundation for the implementation of Electronic Nurse's Notes in the Homes. Servers were placed in the Homes and bandwidth was provided to allow the application to be implemented. The Homes have had other priorities and as a result, implementation of Electronic Nurse's Notes has been scheduled in Bobier Villa until later this year. County Web Site Launched in May. The site still needs a lot of work, but time restrictions have not allowed this to occur. The IT Manager had anticipated that the IT staff could have picked up a high percentage of this work. However, the number of help desk calls received through the year have kept the IT staff spread thin. Some work will be done to the site throughout the rest of this year, with more improvements targeted for 2003. Library Connectivity A Virtual Private Network (VPN) has been installed, connecting each library branch. High speed Internet access has been added this year in Belmont, Shedden and pt. Stanley, in co-ordination with the Manager of Library Services. This is the first phase of improving the overall connectivity concerns throughout the branches. However, more needs to be done. Access to Multilis is still very problematic. Changes to the service provider as well as internal configuration changes are under way. Improved access to Multilis will help the library workers in reduced stress and a much better public image. This is a priority. Overall, service to the libraries needs to be improved. More information is provided in the next section. 84 IT Statistics Through the first 9 months of 2002, the IT department has logged 1,030 help desk calls. In addition to the calls logged in the help desk system, are the countless calls that are never logged. As a rule, if a call takes less than 15 minutes to complete, it isn't logged. With vacation time, holidays, sick time and other missed time, this means IT has (at most) 90 minutes (including travel time) to resolve each problem. As a result, the 2 IT Technicians are involved in problem resolution nearly 100% of the time, and resolution of some proble being pushed off several days. ms 56% of the calls came from either the Homes or Library Services. Currently, one IT Technician visits remote locations one day a week. In emergency situations, the technician will drop everything and go to a remote location to resolve a problem. But às a rule, we are fighting over half of our problems with only 10% of our help desk resources. Simply put, this strategy is not working. Staff is currently evaluating options that will provide better support moving forward. IT is currently supporting 125 workstations in 16 locations throughout the County. In addition to supporting users, IT supports22 servers, a 14 node VPN, continual connectivity issues with the service provider, in house management of email services, network security, intrusion detection scanning and the initiatives indicated above. Asa CONCLUSION The initiatives approved by Council on February 4th, are moving forward. result of working through these initiatives, it is quite apparent that the IT Technicians are not able to participate in the events that fall outside of normal help desk support. Support of remote locations is suffering due to the current situation. Service improvement options are currently being reviewed. RECOMMENDATION THAT County IT Status Report, dated October 22,2002 be received and filed with regard (In November) be forwarded to Counci And THAT a follow up report wi to improving IT services And THAT a report further to Council Technolo9ybe forwarded to Council in November 85 Submission ~w.0 .?71. NI Mark M onald Chief Administrative Officer 86 ~ 1:- , _,"~\1"''='=.~''';=-''_'-'' ,C'C.V>".~''',_'.~'C. ';""""P~'~",,,,,,·,,,-,,,,..,, - .=~ EXISTING cur-Ol/T l£T7E1(S ·0 NEW '/4" cur-our AWMlNUM l£T7E1(S RlfIVTElJ BlACK AN[) MOUIVTElJ 10 EXISTING 8lWK WAll ON '/2" S1JWOOFFS l. f; ~ ~ , ~' ~ ALL ARTWORK REMAINS THE PROPERTY OF EXCELLENT SIGNS & DISPLAYS INC "o";~ -""~~"'.d,,;,.,c.'.:,- ;''''--'-~"''''''''--'~''~-- æsrOMEl> BOBIER VILlA 29491 PIONEER LINE, DUTTON, ONTARIO CUT-OUT lETIERS MOUNTED TO EXISTING BRICK WAlL DESIGN NO. D456 SK04 SCAlE: 3/4"= 1'-011 DAJP. OCTOBER 3 I 2002 ADDRESS: ACe. EXEC.: ANTHONY VANDELOO REVISION' #1: CHECKED BY: 2736 DINGMAN DR.. LONDON. ONT. N6N 1G4 PHONE:1-519-681-5492 I FAX: 1-619-681-3856 SIGN TYPE: DESIGNER: BOB DARNELL APPROVED BY CUSTOMER : DATE : ............1.......1 .......... ............... ", NEW 1/4" CUT-Olff AWM1Nl/M l£TTE1i!S fWN7'El) WHIIt ~ MOlIN1ElJ 7lJ EXlSTI/VG BRICK WAlt. ON 1/2" S1íWlXJFFS M " i ¡, , ALL ARTWORK REMAINS THE PROPERTY OF EXCELLENT SIGNS & DISPLAYS INC ~ , ·,····\-;00- ;'- 1-';'- . ~;. ,-,,,,,",-,,.-- ,,=>-,-, -.,-,..-"",~ ~-~ CUSTOMEI< DESIGN NO. SCALE' BOBIER VillA 29491 PIONEER LINE, DUlTON, ONTARIO CUT-OUT LETTERS MOUNTED TO EXISTING BRICK WALL D456 SK03 3/411=11-011 ADDRE"" ACe. EXEC.: REVISION #1: ANTHONY VANDELOO 2736 DINGMAN DR.. LONDON. ONT. N6N 1G4 PHONE:1-519-681-5492 I FAX: 1.061~1-3856 SIGN TYPE: DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DAlE , """'~-'=~;- -,' -~"_,-~'_,>"_>C·:Oi,,,,"""""¡_'_·"W."~= D"" OCTOBER 3 I 2002 CHECKED BY: .............L....J. .......... ................. i' ~ \"i ¡ I _,,,'.~,TB_·""'·""'''''';,''';.,,,,,o-''--:''':m_"_''.' ~".~"", .. . .---",:."',,,, .,",,,,,-,-,,,,_::,,:,,,,y,;o"-?~~"''''''''~'':>-'''~~ EXlST1NG cur-our lETTERS NEW '/4" cur-our AWMlNUM lETTERS 1WN1EÐ WHiTE AIIoV MOlINTEÐ 7l) EX1ST1NG BRiCK /MiIU ON ¡ /2" S1í4NlJOFFS ALL ARTWORK REMA!NS THE PROPERTY OF EXCELLENT SIGNS & DISPLAYS INC '"... ,-" ."'"~"-- -'-"~'--'~-=-"'->"- '--",,~ .","_~~c...-. __ -:';..'~".""- "..c:~'-::'''"_~"'''~~\\;.'''''' -.-,,__ _o__~~.. . -~__ ,ß<-___ ". ,_ CUSTOMER: BOBIER VIllA 2949J PIONEER LINE, DUTTON, ONTARIO CUT-OUT lETTERS MOUNTED TO EXISTING BRICK WALL DESIGN NO. 0456 SK02 SCALE: 3/4fJ= 11-0" DÆE' OCTOBER 3 I 2002 ADDRESS: ACC. EXEC.: ANTHONY VANDElOO REVISION #1: CHECKED BY: 2736 DINGMAN DR., lONDON, aNT. N6N 1G4 PHONE:100S19-681..s492 I FAX: 1-519-6814856 SIGN typE: DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DATE , .In..! ~i 'O:C-::-"""i':¢_-:C__"<-":'''+_''>_~'''''''''~''-'''''__'_'<.''== EXISTING cur-OVT l.E1TERS ,;' " NEW 1/4" cur-OVT AWM/NUM l.E1TERS ØI1NTElJ 8l.AC1( AND MOUNTElJ TO EXJSr1NG 8R/C1( IM4U ON '/2" S1JWlJOFFS ~ f: ~! ~ ALL ARTWORK REMAINS THE PROPERTY OF EXCEL,-ENT SIGNS & DISPLAYS INC . ..,"", .~- ~" '~"-'-"'-,"-, '--=-"''''_',,,,~,c:_,;, . ,,-,""-,:. ,_---:._~ "v>,_.,;,>' ~_.,,,"_.____~ " CUSTOMER: BOBIER VILLA 29491 PIONEER LINE, DUTTON, ONTARIO CUT-OUT LETIERS MOUNTED TO EXISTING BRICK WALL DESIGN NO. 0456 SKOl ANTHONY VANDELOO SCAœ 3/4'= 1 '-0" DAlE, OCTOBER 3 1 2002 ADDRESS, Ace. EXEC.: REVISION #1: CHECKED BY: 2736 DINGMAN DR., lONDON, ONT. N6N 1G4 PHONE:1.s19-6B1-5492 I FAX: 1-51ge681-3856 SIGN l\'P8 DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DAlE , ........... HH.LJ ......................... ¡: ¥. ". :!'J'~._,~<,==:~...,.o _..":c:;",~~',-"",,, "";"j''''''",~..n,. '/4" CVT-our AWMINUM l.E1'TERS MOVNTED 7V BKICK WAU 12'-0 . 9'-2 " ~ ¡ ~ " " " g. k = ìj' , 5> C') +, i' NEW '/4 cur-eur AWIWNUM £E17E1<S M/[) 8Rl/SHEÐ AW/WNVM ØWEl (1D JIIIA1l:H EXISTING) ON 8fW/( WAU / £E17E1<S ß4/N1E1) BlACK M/[) MOf//VTE[) ON '/2" S1JW(}()FF$ ALL ARTWORK REMAINS THE PROPERTY OF EXCELLENT SIGNS & OISPLAYS INC -~~. '~-'.._",,-~ . ,^--.~- ~,"~ ~..- ctJSTOME¡, TERRACE lODGE 29491 PIONEER LINE, AYLMER, ONTARIO CUT-OUT lETTERS MOUNTED TO EXISTING BRICK WAll DESIGN NO, D455 SKOl SCAlE, 3/4'= 1 '-0' DA18 OCTOBER 3 / 2002 ADDRESS: ACe. EXEC.: ANTHONY VANDElOO REViSION #1: CHECKED BY: 2736 DINGMAN DR.. LONDON. ONT." NeN 1G4 PHONE:1-61~..s492 I FAX: 1-519-681-3856 SIGN 1'Iæ DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DAJE , ........... ......L......L .................... ~"~^,~..~__.".,,,,,~,=,,,",,,,.,,,";?ê;1''''_,,,,,,,...-;c,.,,,~.;,;'C''''-:,-·,,· ".' -"'-" "-ÓT~_'"_":','"''''.""""",>,,,,,",'''='''''''. t: it. ~ ~) o - -' N +1 ¡¡ f; ;1: ;G NEW 1/4 CVT-aur AWMINl/M l£T7EKS PAIN1CO WHITE ANO Mot/N1EÐ 10 EXfS17M3 8RIC/( WAU ON 1/2" S1JWÐOFFS ¡ ~ ALL ARTWORK REMAINS THE PROPERTY OF EXCELLENT SIGNS & DISPLAYS !NC . .,. '. ~'-'""",","~-"-"..~_...>' --' . ,'o;;,,,,,,·,,·'c_····,· -....,.--:..-,~.-.,...:.,,::...~-;.;..-;~~~~~~~,..~'" .,..- CUSTOMER: TERRACE LODGE 2949J PIONEER LINE, AYLMER, ONTARIO CUT-oUT LETTERS MOUNTED TO EXISTING BRICK WALL DESIGN NO. D455 SK03 SCAlE, 3/4"= J '.0' DAJP. OCTOBER 3 / 2002 ADDRESS: ACC. EXEC.: ANTHONY VANDELOO REVISION #1: CHECKED BY: 2736 DINGMAN DR., LDNOON. ONT. HeN 1G4 PHONE:1--519-681-5492 I FAX: 1-51&0681-3856 SIGN TYPE: DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DA1E , ..................L....J. ........... ........... ............ ¡ ,. I -....' , = ~ t r, r NEW 1/4 CUT-aUT AWMlNUM l.E1'7ERS fWNTE[J WHIfE AND MOUNTED TV EXlSTfM3 8Rf(J{( W4U ON 1/2" S1JWOOFFS ALL ARTWORK REMAINS THE PROPERTY OF EXCELLENT SIGNS & DISPLAYS INC ----,~- ~,_.~,",<---~-_..,,~ . CUS!OMEI< TERRACE LODGE 29491 PIONEER UNE, AYlMER, ONTARIO CUT-OUT lETTERS MOUNTED TO EXISTING BRICK WAlL DESIGN NO. D455 SK04 SCAlB 3/4"=1'-0" ""'" OCTOBER 3 / 2002 ADDRESS: ACe. EXEC.: ANTHONY VANDELOO REVISION #1: CHEClŒD BY: 2736 DINGMAN DR.. LONDON, ONT. N6N 1G4 PHONE:1-519-681-5492 I FAX: 1-519-681-3856 SIGN lYPE: DESIGNER: BOB DARNELL APPROVED BY CUSTOMER DAlE , ............. H./HHL.HH .......... ..................... 99 Edward Street, St. Thomas, ON N5P 1Y8 (519) 631-9900, ext. 202 - telephone (519) 633-0468 - fax Memo Members, County of Elgin Counci To: Elgin 51. Thomas Health Unit John, Chief Administrative Officer, Cynthia 51. From: October 25, 2002 West Nile Virus Date: Re: At its October 23, 2002 meeting, the Board of Health of the Elgin St. Thomas Health Unit passed a resolution to spend $36,400 on West Nile Virus activities for 2002. This is in response to the recent funding received from the Ministry of Health and Long Term Care. Specifically, the Ministry of Health announced approximately $9 million dollars of funding for West Nile Virus some of which was given to the Elgin St. Thomas Health Unit this month. The amount of funding ($75,000) received must be spent prior to December 31, 2002 with the option to seek more of the 9 million through an application process next year. In addition, the $75,000 must be cost shared between the Ministry of Health and Municipalities and it must be spent on specific activities only. We are not able to spend the entire amount of money given to us but we are able to do two important pieces of work related to West Nile Virus planning. The material attached outlines the two specific projects that will be undertaken by the Elgin St. Thomas Health Unit. Background materials about West Nile Virus are also included for your information. to seeing you on Tuesday! Thank you and we look forward ( =eI9¡n "",...---.. s t. th 0 ma s ~ health unit WEST NILE VIRUS PROJECTS Project #1 - Contingency Planning While we have done some preliminary work with our stakeholders (municipal and conservation authorities) it has primarily been Health Unit driven and mainly educational. A more formal West Nile Virus Contingency Plan for St. Thomas and Elgin County will be more interactive and require consensus on the part of the stakeholders in terms of surveillance activities, public education and prevention, and vector control plans. Stakeholders will need to be expanded to include partners such as municipal decision makers, health care providers, and pest control experts. While it is not feasible to have the full contingency plan completed by December 31, 2002, a preliminary report will be undertaken. This report has two phases, the second of which will likely extend into 2003. in Ontario - Backgrounder e Virus West Ni 1 Phase The history of West Nile Virus: what it to North American and Ontario; The toll on human health: in countries years (ie. Seroconversion rates, illnesses costs ); The tol the following descriptions include This portion of the report wi ý' spread where West Nile Virus has been for many requiring treatment, deaths, associated it how and when came from it where is ý' years; ý' The toll on animal health in North America and Ontario in recent years; ý' Actions taken in countries where West Nile Virus has been endemic for many years; ý' The effectiveness of prevention efforts (emptying water containers, wearing DEET, wearing long clothes, larvaciding); ý' The costs of prevention efforts (i.e. DEET use); and ý' The history of West Nile confirmed cases, etc.) many been for had Nile Virus West where n countries health animal on ý' pesticide use action (government effects of County term Elgin long short and Ontario and n Virus =elgin ~ s1. thomas .. health unit City of e Virus Contingency Planning for Thomas and Elgin County i West N Phase II - St. This portion of the contingency plan will provide appropriate local agencies and interested organizations with a coordinated plan to cope with the threat posed by West Nile Virus setting out action to Recognize the presence of West Nile Virus in the community; Reduce the source of infection through infected vector pools; Inform the public about source reduction and personal protection to enable them to take appropriate action; Facilitate prompt, effective action in response to human cases of West Nile Virus; and Clarify roles and responsibilities and facilitate effective communication throughout the network of organizations and public for dealing with West Nile Virus. -/ -/ -/ -/ -/ Cost: $16,800 Mapping Project Project #2 The Health Unit made considerable progress in its mapping capabilities over the summer months but the project is not completed to the point that we are able to maintain the system and use it efficiently. A project coordinator will be contracted to work with us and planning staff in the City of St. Thomas and the County of Elgin to continue the development of our mapping capabilities throughout St. Thomas and Elgin County. Cost: $11,400.00 es/Equipment Ii Supp printer and other supplies for the projects Cost: $8,200.00 Computer, ~elgin s1. thomas ~ health unit "!!!!! Funding Breakdown - Project #1 - West Nile Contingency Planning $ 16,800.00 for St. Thomas and Elgin County Project #2 - Mapping Project 11,400.00 Supplies/Equipment for both projects 8,200.00 TOTAL COST: $ 36,400.00 Cost Shared Breakdown (50/50) Ministry of Health and Long Term Care - 50% $ 18,200.00 County of Elgin - 59% 10,738.00 City of St. Thomas - 41 % 7,462.00 Please Note: All monies must be spent by December 31,2002 I ~! ~\¡ Ii m !J .1,) r¡ I'" f'1 hi ~.:' !,j WEST NILE VIRUS The spread of West Nile Virus has made considerable progress across Canada in the summer months. Dead crows throughout the province of Ontario tested positive for West Nile Virus before testing was suspended in mid August. Mosquito pools in 17 Health Unit jurisdictions tested positive for the virus. 12 Health Units reported cases of horses infected. To date 26 human cases have been confirmed and 45 cases are probable. One individual confirmed to have West Nile Virus has died of the virus. Two deaths have also occurred in individuals identified as probable cases. .~~'œ':''';:~ ':¡:::;:;~~5~l", p~,;,,,,;:~,:,. elgin s1. thomas health unit :-/ :, :""::..,, Fit,:; ØL1 ¡;~ þ< Æ~ q ~ t~ lÞ} tj "~:J k~ :' I , ~elgin ~ st. tho mas . health unit Human Cases Gender Mean AQe Median Aae AQe RanQe Confirmed Cases 7 males 60 62 44-74 3 females Probable Cases 17 males 57 59 21-86 16 females Region +.Birds + Mosquito + Horses "", Humans + Humans ~ J Pools /"'Prabable Confirmed AIQoma 9 Brant 7 1 ., Bruce-Grey- 3 i./ 1 Owen Sound Chatham-Kent 11 .... 4 2 // Durham 5 5 ..' ..... Eastern Ontario 4 I. ' , . .. Elgin-St.Thomas 6 . .'. .. Haldimand- 5 , ~ii Norfolk /. '.' Haliburton- 5 ./. ....,. Kawartha-Pine Ridoe ...\ .... Halton 14 ----w / 1 5 6 Hamilton 15 4 ...... 1 1 Hastings-Prince 12 .... Edward 1 . , .... Huron 5 .. .ce ..... .. .......... Kinoston .11' .,.... '.. .".." /, '\' .... Lambton .< / .'.' . 8 . , .1" ..,. >.1..' ... Leeds"Grenville-' '\4' T " .. '/ ,/.... ..i'i....." '. LanárK ........... '... " .. MiddleS~)(7 1.'15 3· .... . .. .1···· ........" London .. . , ..' .... Muskoka-Perry 4 . , ..... Sou nd , .. Niaaara 11 .. 8 . '6 2 1 North Bav 1 , Northwestern 3 . 2 Ottawa \ 4 1 ". Oxford \ 7 ¡ 7 \. ./ Peel , 11 33 ... 5· 8 Perth 8 .' 2 ... Peterborouah 4 1 , " Porcuoine, .. 1 ./ ..... Renfrew' . 4 I· ... '/ Simcoe 7 Ii. 2 Sudburv 2 . Thunder Bay 3 . Toronto 8 .' 53 4 22 7 Waterloo 8 j 2 1i. Wellington- 5 , Dufferin-GuelDh , Windsor-Essex 9 14 36 6 3 York 8 4 4 1 1 Ontario Total 246 165 61 45 26 p "~ 11 :; ¡; ,:.c, ~,; !' ~ II fci! V1 ¡:I ,...., .i!'..~~<R0:G:;:j}t":'·'i,"~"-' ~"t.~1ì'~~l~~!;:~::r:Y:~?c""" ~ elgin WEST NILE s1. thomas . health unit VIRUS IMPACT FOR ELGIN COUNTY Based on studies done following the outbreak in Queen's New York, if a similar outbreak occurred in St.Thomas and Elgin County we could anticipate: .,/2100 people becoming infected - most with no symptoms at all .,/400 of the infected individuals having some flu like symptoms that could have the impact of demands on the health care system, loss of days work, etc. .,/16 individuals would require hospitalization .,/2 individuals would die of West Nile Virus disease Other impacts of the virus: .,/ demands on the health care system "/Ioss of work time for those who become infected with symptoms .,/ animal illness (especially horses) has economic impact "/restrictions to recreational activities in areas with high mosquito populations è"X;,'t:3%"S;~%'*~",,\~~~ '.:-j '." ~j _: ~t:¡ f'i ~'! i~ ~ ¡iN II Date:June 2002 Elgin-St. Thomas Health Unit 631-9900 www.elginhealth.on.ca Oxford County Board of Health 539-9800 www.county.oxford.on.ca/ocbh For more information please contact: Middlesex-london Health Unit 663-5317, ext. 2300 or 2330 www.healthunit.com If you find a dead crow, please call your local health unit. Selected birds will be picked up and sent for West Nile Virus testing. courtesy of HVPP Zoology Page - wildlik.ususk.ca Canadian Cooperative Wildlife Health Centre Dead birds are often the first sign of the West Nile Virus in a community. Crows are more likely than other birds to die after becoming infected with West Nile Virus. What can I do to help detect West Nile Virus? To keep mosquitoes out of your house, be sure that doors and window screens are in good repair. To reduce areas where mosquitoes can rest during non-biting hours, keep grass cut and bushes and shrubs trimmed. · Remove all discarded tires from your property. · Drill holes in the bottom of tire swings. · Empty and clean birdbaths twice a week. · Ornamental pools should be aerated or stocked with fish. . Turn over wheelbarrows. · Wading pools should be emptied regularly. · Drain water off pool covers. · Roof gutters (eavestroughs) should be cleaned and unclogged. · Containers, such as cans and unused flowerpots, should be regularly emptied of standing water. Mosquitoes breed in standing water. To get rid of standing water: How do I get rid of mosquito breeding areas near my house? 2002 CORRESPONDENCE - October 29th Items for Consideration County of Brant, with a resolution requesting the Ministry of the Environment and the Ministry of Training, Colleges and Universities to develop a comprehensive full-time post secondary training curriculum for the certification, licensing and training of individual operators of water treatment and distribution facilities. (ATTACHED) 1 J Allan Gotlieb, Chairman, Ontario Heritage Foundation, inviting Council to participate in the Ontario Heritage Foundation's Young Heritage Leaders Program 2002. (ATTACHED) 2 Adam Carr, Asset Manager, Canadian National Railway Properties Inc. inquiring if the County is interested in acquiring the CASO railway line and lands within the Township of Malahide. (ATTACHED) 3 to J, Hahn, Mayor, Town of St. Marys, with a resolution asking the Provincial Government issue a policy directive disallowing the retroactive rate hike granted to Union Gas. (ATTACHED) 4. Leslee Winchester, Clerk-Treasurer, Township of Pickle Lake, with a resolution petitioning the Provincial Government to amend the recently imposed new legislation governing standards for personal fuel holding tanks, fuel tank stands, fuel lines, furnaces and chimneys by excluding existing installations. (ATTACHED) 5. j R.Millard, CAO.lClerk, Township of Malahide, with a resolution petitioning the Minister of Education for Ontario and the members of the Thames Valley District School Board to abandon the option of closing schools in the rural communities as a means of cost containment. (ATTACHED) Mr. Ron Bradfield, Council appointee to Tillsonburg District Memorial Hospital Board, advising that he did not wish to be re-appointed to the Board for 2003. 87 6. 7. \j Page ElEI2 I:LERH-ElgÌn Co 1 519 &33 7&&1 ASSOCIATIOU OF?-> EST SEP-24-02 TUE 04:23 PM Ö~/¿1/Ö¿ ZZ:M3:54 01 Ct!lInJy I\dn,¡nisrmrlVO JJ\.IldirL¡~ 1249 (:lllbaj'J'~ StI'l.x'r Wf.!.~1 !fighw<1y51, M(lUllt V~'I'II()1 M"nhl~ Ad'II'I'~~; 1'.0. BON I(¡Q liln·ord.OllIUl10 NO!. p, AI 6191 416 97 FAX NO, 260 ( .(I)!.YJ1 ('UU¡¡¡y iiI' nf.~\1/ It.I~.¡r. {1{tll1) hkly, MIIYtli' NI"I( /"u.'bjg, (ïlkf/hJl!un'¡,Ir¡lIhc (SIIJ¡4·'J'}·211.ì! (~JI)J ~'~!)·.!·15'1 (I M{j L:'~lnflrl !l!>i!!.I{(¿:f:II¡JIHY~!Y.:H\!,II!1 ~.!\ W<::h "\i1.;,> h[(p.:!l~'J)i.W,'\l1!!J.lY hl~lhl September 24, 2002 Iº"AIl.M~!!!J£!p'a!llif:§. in th~2.[Q.vinc:_e of Ontario: [lront County Council afJproved the followin~ recommendation of their Public Works _ Environmental Selvices Commi(!<¡o ,~( their Scptember 17, 2002 meeting. We WOuld request that this resolution bo presonted to your Council for their GOl'1sidol'Mion and endorsement Province hos stated tl1eir commitment to Implement the tho "Whoreas I'art 2; recommendations of the W~lkerton InqLliry, And whol'Oas Recommondations 59 through M are specific to indivirluø' Opem!l)rs of water trealment and distribution facílitie¡¡; whereas th" recOmmendations describe thai: it is m;mdatory !hal all por¡;ons who peliorm operalional dulies in waleI' be cortinoli; ~duC(\lion, examination and experienco are essGntial eomfJonenls of ensuring competency certification; COTltill110US !rsinin\) and examination will b0 a requirement to maintain cartification; the lave I of certincÐtion required will be dependent upon the complexity of the distriblJllon sysl8m$ operatod; the, Minlslry of IIle Ënvlronmenl opel'elMs and in ensuring the operators: related 10 licensing matters training of facilities to obtain treatment and distribution and A,lt: :;) I c. el. and Irea tm e nt will take a lead role In eSlablishing the requirements for tho cerllflcotion of /Ivailabiiity of an array of COLlrses on the subjects reqlJiwd 10 train Ihe waler ø. And wl'l~re",> tlm recommendations consider that operators will enter a camer in water tre~tment and/or distrlblJtion at an enlry le,vL1i and progress ti1rough ~ sel program of certification to the level required; walor And wherp.J'~ thcro nppoars to be a Shortage of operators as many municipalities are experiencll10 difficulties in hlril1g both entry level operators and operators t10Idlng the level of licensing røquired to operate the water irD$ltm,¡¡nt and eJiBtribution facilities of the rospectivC1 municipality; And whereos the number of operators holding higher ieveis of licensing may decrease further duo opel'HtrJrs elc'cting to rellre early rðll~or than face the stresses of writing the examinations proposed to be 10 rn~in!Ðin Ih.,lr licensing to older required Be it wsoivc<J thol tho Ministry 01 the Environment be requested 10 consult with the Ministry of rl'Ðining, Colleges and Universi{icl\ to deveiop a cOlllprèhensive full-time post secondary trainil1g curriculum that provides not only fN the) Corlif/cation or entry level operators, but also provides options for the certification of ai/levels of operators, incluc)in!J Lovel 4, based on the length of $!udy. It is recOllnized that it has boon recomlllendod that experience 1)0 ¡; cOl'npol1e!I11 of competency for certification, thus this curriculum may require participation by tl10 municipalltll)s to fJrovide opportunities for cOopcralivl~ wc>rk eXfJerience programs. the Association of muniCipalities province-wide and fç,rwardtJd to b'J " And Ih:Jt Ihi:¡ ro:;olullol O¡¡t'1110 for cndomornen Municipalities of J.~'i:;~"""J-:,..,1. CiGrk, County 88 ~ ~";;~ï:;;,~! it P.r~;;¡~-:i~;IU.rIl'1 as. II pllld t'rm~ II! II" I.>n!LIIKb'"1 ~"abWI\lOI!.,.l.Ad dou 1/, nn'.m.¡nJy rdll(llht Vlf\l¡~ (,r po.s;t,j'", ¡¡( 11i~ Au.o,:''''tlo~ ur Mllnk.paliUu ç( Oal.loMO (4MO), it!: ~~l!!I~.!!:·!2~!!!.~~~.!~·_I!.Îf!~:l?..!!..ø!.~~~_.__ _ Grant rJ o NTllR10 HEIÙTAGE -¡;----O-UNÎJATJON I'ONVllTION DU PA'Ì~mNE ._-~---,- ONTllRIEN Anot-lor-plOfitagency oflhe Govemmenlol Ontario rele~~n~~~~I~~v~r~~~te~~~~Uf3~i:al 200? 8 t OCT rc October 4, 2002 Warden Duncan McPhai The County ofElgin 420 Sunset Drive St. Thomas, ON N5R 5VI Young Warden McPhail I am pleased to invite your council to participate in the Ontario Heritage Foundation's Heritage Leaders Program 2002. Dear to this London Life-sponsored program provides you with the opportunity 18 years old and under, who have made significant contributions to Nowitî recognize young people, community heritage preservation. its third year, Looking around Ontario, it's easy to see the difference young people have made to heritage in their communities. In 2001, hundreds of people from across the province participated, confirming the program is an excellent way to promote awareness of heritage preservation projects and encourage young people to continue their interest in the heritage field. Councils may submit up to three nominations - one in each of the heritage areas - built, cultural and natural. Small project groups may also be considered for nomination where there has been a shared accomplishment. The enclosed poster and brochure are being distributed to local heritage organizations, school boards and youth groups to help promote the program. I encourage your counci to work with these groups to identifY worthy young people. A Guidelines and Nomination Form brochure explaining the program in detail is enclosed. Please note that the guidelines have been updated to respond to suggestions made by some municipalities. December 16, 2002. to recognize the significant work being done to Monda' I encourage your council to parricipate in this program preserve and promote heritage in your community. The nomination deadline is Yours truly, ~ c;:/~ Allan Gotlieb Chairman 89 Facsimile: 416-325-5071 416-325-5071 Télécopieur Telephone: 416-325-5000 416-325-5000 Toronto, Ontario M5C (Ontarìo) M5C 1)3 Website: www.hentagefdn.on.ca 1)3 Téléphone Eas Toronto o Adelaide Street 10, rue Adelaide es Canadian Propriétés 277 Front Street West 277, rue Front ouest National ferroviaires du Floor 8 geétage Railway Canadien Toronto,OntarJo Toronto (Ontario) Properties Inc. Nationallne. M5V2X7 M5V2X7 CN Telephone: (416) 217-6800 Téléphone: (416) 217-6800 Facsimile: (416) 217-6774 Télécopieur: (416) 217-6774 October 16, 2002 OCT 18 2002 Mark McDonald County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Sir: Re: Discontinued Caso Subdivision Further to our telephone conversation, we have been advised by the Township of Malahide that it is not interested in acquiring the Caso railway line and lands that lie within the Township. This letter is to inquire if the County would be interested in acquiring the subject property, being approximately 8.21 miles (105 acres). If you have any questions regarding the above matter, please do not hesitate to contact me at (416) 217-6788. Sincerely, /> ¿. Adam Carr Asset Manager 91 A wholly owned subsidiary of Canadian National Railway Company I Une fiJiale en propriété exclusive de a Compagnie des chemins de fer nationaux du Canada Paye 885 04/04 P.O, BOX 998 175 QUEEN ST. EAST ST. MARYS, ONT. N4X 186 PHONE; 1519) 284-2D4Q FAX (619) 284·2891 www.stonr.town.com DATED; October 8, 2002 p, 1 519 633 7661 CLERH-E1yin CO FAX NO, 416 971 6191 18/18/82 22:13:58 EST ASSOCIATiOn OF?-> OCT-18-02 FRI 04:10 PM 260 TOWN ( ¡~l9..ti..fi.!l.No. 1 ~~,;lj)O~ MOVED BY: D. VAN GALEN SECONDED BY: B. SYMONS WŒIU~AS the Ontarío EI\eJ'ßY B08Jx! ha~ consented to allow Union Gas to cbarge a r¡,lrMctiVt1 Ii::e, whidl wm cost the average residenlú,! gas customer $120.00 and totals ¡¡p!'!¡)xi:l\w,tdy $150 millio\), 10 recover additional system operation costs tllat occurred durillg the; winter of2000 /2001. customers who receive Union ANn WU~RF.AS thie retmnotive charge will al1'ect al OliS, including IT!tInicipa1i1il-'S and their taxpayers; NUWTIŒJŒFOIl.1<;, Jn~ n R~¡SOJ,Vlm THAT the Separated TowlI of St. Marys asks t!mtlhc provil1cia! govcmm\mt iSSlle a policy directive under Section 27.1 of the OntariQ Energy Board Act disallowing thcTctroaetíve rate hike granted to Union Gas in order 10 pwtcct consumers and taxpayers; ANO ¡i'UR'fUEg THAT eo¡)íes of this motion be circulalcd to all Ontario municipalities ¡hrout;\¡ {))1: AMO Mking for loncrs of support and Mking that they pass simil¡¡r motions colling Jbr ncti,oo by Ihe pl'ovincial govemmcl)t against this unfair charge. CAlmnm SIGNED: J. fJnlm, Mayor 5,2002. M:II)J¡Or\Oc1('¡btr "~~1d__ OmlllmVc>1 P~Jul'y Glclk I COJI\tnksíOACl OfOilth& T/,IWA or St. M;!.l)'t l25-2002, dltOO at the TIJwn uCSt. No, 'ff\ì~ i!i a ce.ilÍ!¡~d tI"lJt'CClPY ofMMi('II" 92 ." ~' 11~' ;;~;;.';;7.ïi;¡:;;;;;¡;¡;¡;;¡;;;;;;~.t1 as.. "IUd Invlu by ;;-;;r1iWIlII. OI'lIDlt"CWII, "00:1 dnes 1»~lltJr N:nt"~r I~~ "JUt. ð, pOllliJh IIf II¡" AUOaIIUaq otM\lt¡iclpalidq. oro~~¡,w. (AMO), lit ~T¢!idi:t~~ ~~~~~,f!::~~!fnl", dirw"l'i ~~~~,~~~. Page BBZ p, 01104 1 519 &33 7&&1 CLERK-Elgin CO FAX NO, 416 971 619 ASSOCIATION OF?-> 260 Itl/ltl/tl¿ ¿¿:11:4& EST OOT-18-02 FR 04:08 PM 11f6 ,'()WNSWl' (JI" PICKLE L4.KE P .\J. Bon $>10. :a Anr/\',' $r~.t!l )~¡t,1IÌO: 'ak,~. O¡¡''¡¡110 ~OV 3AO I'ho"" ((¡(7 9~1I.2():14 f." (S07) 92B,211)H (ktobcr II, 2002 T" All Munkialitics of'Ontnri" )car MlInicjpol ('''\lnci .À\\_ ~ Tho '1\1wu~l1ip of l'ícklc Lake is ~xlrcll1cly concerned with the new I'cguJalil1n standnrdo for fuel oi ¡,,,..Ilngwhich wcrc 1\~eenIJy impused tiwl oil tanks, Illcllines and fuel oil tank stands which Were aC':l')lahlc priM to May I", "flhio year bceanw unacœplabJ,' oVèrnight. In light ofthc fact tl1t)1 changco 1<1 the huiltlintJ corle 'Ire not mmk retroactive 1(1 ncee,\Sitate major chllnge$ to existing st11letul'es, tho Township of' I'iddc Lake pn,"cd the rl1110wing rewlUlion Oil O"tober K'h, 2002, Wc would r"quest that lhis resc)lnliou be Pl'oocntetl to y(! Council I'm' their conoidt,nttic)l1 ami cndor,emen Mackcclmie ChaI1rm Councillo COtl1\dJlol MOVC<1lJy: SCG<1I1llcd By: distributors to cnwrc their fuel holding tanks, fucl tank reSH, WlIEREAs llw [>wvincial (J()VCfIllIlCnr cnacted logì~10tionl'ec¡uil'ing fucl oi rus!lmW'$ ubidL" by t1w l1r:w ;loci I·~:-;tdctivl· :::;Lorda¡'d::; regarding thC'Ìr pl:.'rsona stHllds, ruel ¡ilH:'~. lìm1ilnccs ill'ld chimneys; ANI) Wllrm,EAS 1lw gov,~rnment enacted these nllc, without plJblie or privato ,~()nsu1tali(1n; AND W1ŒREA,C; this mnnicip!llity rœl$ thllt thi; legislation is unjust, and wiJl eauso undue 01 hili d,ihip nne! cnst; NOW TIIFIWFORE BE IT RESOLVED 111>!\ the 'I)end Ihi~ IICt \" exeltíde existing inot!\lIaticn1s. Pickle TOW119hp.ol guvcml\1cnt to c ion pet CARRIED Mayor Hot1ìnan Lake lity's mtll1JcÎ" Lnkc wotlld 'Ippl'ceiatc rcçciving a copy ofyoLl 'hanking you in ~ldvnnec, of' the Township of I'içkh: you choose t cnd support The Cnunc 1\~sohHj(Jn i Sinœrciy, ASCT AMCT, L()~lœ Winchcster ( \lork·:rl'(,<1~Hrèl 93 DOli ¡-.----. ---.--- 'fhl~ tnoJ~nd ~ ¡wwl,ltd, 1,Ij.hr C\>IIlrUI" . psud Uflll(~ b:o- ÙI~ \/j1flU,UlIIltt/lUlWiÎo)l, ...uS Qgog ht(,~~..Irll,. rr.OtCII1I' ~¡~"" ar pn.,dON (ff \J;Je A.J¡."".rinr1 of Mm~cip""a,;a a( Onc...rl~ (",MOJ. ¡u¡ ~\lI'wU.i"" C~II1\Ijl.lUt¡, I\CI~'U":. <ch~~ll>n \lor ~111ô~1.I. '~-""7"'-~"~:'--:--'. . ':'-=::-:-;:~ .~- ""'--'. '.. ' 87 John Street South, Aylmer, Ontano N5H 2C3 Telephone: (519) 773.5344 Fax: (519) 773.5334 Email.malahide@township.malahide.on.ca www.township.malahide.on.ca Township of MALAHIDE '~', á" '''0 ~: ~ -~~::~. , October 18, 2002 Trustees of the Thames Valley District School Board, 1250 Dundas Street, -"',f'~ ':c,) ?OO? ELG~N 22 ''''O!''''r ~J\ .1'''0" 'd <' "~ i ! OCT Box 5888 London, Ontario N6A 5Ll Dear Sirs Springfield Public School. RE 17,2002 WHEREAS IT IS REPORTED THAT THE Thames Valley District School Board is considering the possible closure of five elementary schools in the Thames District effective September 2004 as a means to reduce budgetary requirements; and, passed the following Resolution on October Malahide Township Council list of possible school to appear on the WHEREAS the Springfield Public School is said closures due to its enrollment numbers; and, to is to be formed alld board officials schoo ut:\':.I.~tUU and teachers WHEREAS a committee of parents consider the ðutU \,;tu;:,uJ, J.uaut: UC1U~ UJ.HU. L-V « t: VJ:.UJ: Vi impa~, and, a fundamental lifeblood of communities is WHEREAS offering educational program.s in established communities right of Ontario's citizenry; and particularly in the rural setting, are the WHEREAS schools, WHEREAS the provision of educational programs and facilities goes far beyond economics and fiscal budget cuts; and the of closing schools ignores of destroying the WHEREAS establishing an "arbitrary" school size as a means very principles of universal access to education and has the potential social fabric of rural communities; '. 94 SUSAN E. WILSON T¡'c'dS/I)'e'r 1(1\\' :lhkk,.\,t1.( , , , , '" , , I ...:, MILLARD .1}\;¡1:11¡kk· .,1 R. , RANDALL (',,-\.t1.l:ic·rI, Em:lil: d,'rk\( 18,2002 Page 2. October AND WHEREAS a new Sewage System recently installed in Springfield will specifically allow Springfield to expand its housing capacity and it is anticipated the need for the school will increase. NOW THEREFORE BE IT RESOL VED THAT the Township of Malahide petition the Minister of Education for Ontario and the members ofthe Thames Valley District School Board to abandon the option of closing schools in the rural communities as a means of cost containment; and, School Board consider enrollment criteria as a THAT the Minister of Education and the Thames Valley District the social, economic and other impacts of establishing minimum means of justifying school closures; and, THAT the principle of providing universal access to education override budget reductions and the desire to drastically alter Ontario's Education System; and further THAT copies of this resolution be forwarded to the County of Elgin, Trustees of the Thames Valley District School Board, Springfield Public School, Steve Peters MPP, Premier of Ontario, and the Minister of Education. We look forward to hearing from you with respect to the above Resolution Yours very truly, TOWNSHIP OF MALAHIDE tl R. MILLARD, CAO.lCLERK Minister of Education Premier of Ontario Copy Steve Peters, MPP Springfield Public Sch05* County of Elgin. J 95 7.wpd oct :\dialla\diana:s files\Ralldy ~ 2002\sprmgfield school closure " 1- 200? 28 OCT October 24,2002 County dfElgin 450 Sunset Drive St. Thomas, Ontario N5R WI Deputy Clerk (Mrs) Sandra 1. HeffTen Attention: ointment I wish to advise you that I do not wish to be reappointed as the Elgin County representative to the TiIlsonburg District Memorial Hospital for the year 2003 District Memol'Íal Hos, RE: Tillsonbu I have enjoyed the past few years on the Hospital Board but I now find my work and other local commitments make it very difficult for me to attend the meetings. for the honour of being the County Please extend my sincere thanks to County Council representative for the past few years. Shquld Council wish to appoint someone other than a member of Council for the year 2Q03, having spoke with Scott Campbell BA.LLB I know that he is very much interested in the position. Scott resides in Eden/Bayham and has previolls experience on the [ijsonburg District MemOliaI Hospital Board. sincere thanks and appreciation. My Yours truly, g Ron Bradfield Max Stewart cc.Mayor 2002 CORRESPONDENCE - October 2~th John Maddox, Director, Municipal Services Officer, Ministry of Municipal Affairs and Housing and Ken Boshcoff, President, Association of Municipalities of Ontario, with registration forms for the Annual Southwestern Municipal Conference at the Best Western Lamplighter Inn ~ London on November 22,2002. (ATTACHED) Itèms for Information - (Consent A 1 2001 Raven & Shaw Chartered Accountants, Auditors' Report as at December 31 (ATTACHED - additional information available in Administrative Services) 2 The Honourable Robert W. Runciman, Minister of Public Safety and Security, acknowledging Counc:;il's support of the Township of Smith-Ennismore-Lakefield regarding response times and staffing for fire incidents in rural Ontario. (ATTACHED) 3. Phyllis Ketchabaw, Clerk, Town of Aylmer, supporting Council's resolution concerning Provincial Detours and Deteriorating Local Roads. (ATTACHED) 4. The Honourable David Young, Attorney General and Minister Responsible for Native Affairs, acknowledging the Warden's letter regarding the reduction of justice of peace services for Provincial Offences Act matters in the West Region. (ATTACHED) 5 Susan McConnell, Special Assistant to the Honourable Gar Knutson, with copy of correspondence to Public Works and Government Services Canada regarding the status of the application for financial assistance for the Re-enactment of the Founding and Raids on The Talbot Settlement. (ATTACHED) 6. Federation of Canadian Municipalities - Members Advisory, "Municipalities Heard in Throne Speech" (ATTACHED) 7 The Honourable Andy Mitchell, Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontario), with an update on the Canada·Ontario Infrastructure Program. (ATTACHED) 8. Cynthia St. John, Chief Administrative Officer, Elgin-St. Thomas Health Unit, with an update on financial matters being discussed by the Board of Health. (ATTACHED) 9. The Honourable Chris Stockwell, Minister of the Environment, acknowledging Council's support of the Municipality of Leamington's resolution petitioning the Ministry ofthe Environment to re-establish an environmental compensation fund (ATTACHED) 10. The Honourable Ernie Eves, Premier of Ontario, acknowledging Elgin County Council's resolution concerning tax capping. 11 Association of Munic:;ipal Managers, Clerks and Treasurers of Ontario - AMCTO Express, re: Bill 177 - Municipal Statue By-Law Amendment Act, 2002. (ATTACHED) 9'6 12 AMO Member Communication - ALERT: 1) Municipal Act (2) to Amend Municipal Elections Act; 2) Throne Speech Indicates Stronger Support for Municîpalities; 3) Update on Amendments to the Municipal Elections Act. (ATTACHED) 13. Province 1) AMO Member Communication -. FOR YOUR INFORMATION Establishes New Flu Control Standard. (ATTACHED) Georgia Sifton, Museum Assistant, Elgin County Pioneer Museum, thanking County Council for the donation of a signed copy of the Sesquicentennial Atlas for the Museum's silent auction. 14. The Honourable Tony Clement, Minister of Health and Long-Term Care, acknowledging Council's resolution concerning the supply of nursing staff within the County. (ATTACHED) 15 Thames Valley District Health Council, announcing a meeting concerning Long-Term Care Facility Redevelopment in Elgin County - Thursday,October 30th, 2002 7:00 _ 8:30 P,M., St. Thomas Seniors' Centre, (ATTACHED) 16. Malahide, with resolution re: Parking By-Law. CAO/Clerk, Township of Randy Millard (ATTACHED) 17. advising customers of changes in the Anne Creery, Union Gas District Manager, retroactive rate adjustment. (ATTACHED) 18. Ted Arnott, M.P.P., Waterloo-Wellington, thanking Council for its support of Bill 30, the Volunteer Fire Fighters Employment Protection Act. (ATTACHED) 19. Honourable Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Honourable David Young, Attorney General, regarding his decision to reduce court time for Provincial Offences Court offences in the County; 2) Honourable Tony Clement, Minister of Health and Long-Term Care re: issues restricting Ontario-trained doctors to gain re-entry into the provincial system and practice in Ontario; 3) Honourable Chris Stockwell, Minister of the Environment, regarding an Environme¡ntal Compensation Fund; 4) Honourable Jerry Ouellett, Minister of Natural Resources, re: the re-introduction of the spring bear hunt. 20. Honourable Gar Knutson, Secretary of State Central and Eastern Europe and the Middle East re: Canada-Ontario Infrastructure Program project nomination closure. (ATTACHED) 21 Rick Furnish; Manager, Ambulance Services, responding to the Warden's letter concerning the lack of St. Thomas-Elgin General Hospital Paramedic presence at the 2002 Fire Muster. (ATTACHED) 22 Steve Blight, PERRL Program Manager, Pilot Emission Removals, Reductions and Learnings Initiative, with information concerning a new Federal Government initiative to combat climate change through economic incentives to reduce greenhouse gas emissions. (ATTACHED) 97 23. Page BB2 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-> 02:48 PM EST B9/28/B2 22:B7:29 SEP-20-02 FR 01 1'ud·OIlr- p, " 6191 ~111't'fln d('s s~'rvJ('"s a\l1l: nUIIII('ipnlirl~4 "I'{>f.!i()./: ()~!) 1':Xt'lcr Rm!d,.2C!' ~t¡lgl.: I.ulldm\ ON N6E I U t' I Q) S7J.4020 'J'élÓ'cüpkl!I' : (519) ~73,,40 18 S1ln~ J'r,,¡s: 1 800265-1736 416 971 FAX NO, ;\}lIuìcillaJ .scr,·i~~·s om\'C-SOIl1h,"c.~crll 651¡) EXI.'t¡,:l' RI)¡HI; 4nd Fl011 1¡;!l(lnnON N(¡I·. II ¡'I'¡¡S7.1.41J){I 1'¡¡x'(~\I))8'n-4(H; I ,'1"\:1.:: 1-800·1(~o4'lj6 260 ntario MHmrC'I\'(iI::-; Af!1ul"cs II1ILI'I..:ip,\!c}, t'l du Lt~I~'IIIL" @o (.)rl!w;o MHlI~\·.Y~li MUn;¡'1j111IAf1:ILI'!., ,¡ IUlI\! ~, NOVEMBER 22, 2002 Tho SI)u111wcz~orn Municipal ServIces Office of the Ministry of Municipal Affairs Bnd Housing alDng with the Assoùiéltioll of Mlmlcipalitios of Ontario (AMO) are pl~aSed to invite you to attend tile upcoming Southwestern Municipal Conference "Perspectives: CONNECTING rHE $PH.R.S" on Friday, NovE!mbE!r 22, 2002 at thE! BE!st Westal"ilLmnplightGlr Inn and Conferonce CE!nlre in London, Ontario. RE: ANNUAL SOU'THWESTERN MUNICIPAL CONFERENCE Wù hGVD orU'1Il12.0d a CllOiG0 of soveral concurrent sessions of interest on several important current topics which nfrr,ctmutliclpolities in Ontario, These include the new Ontarians With Disabilities Act, Federal-Provincial Affordable HO\lt.inn Initiative, Emergency Preparedness, the new Municipal Act, Land Use Planning and Nutrient Management, Srn:·,rt Growth in Southwestern Ontario, Building Effective Councll/Slflff Rolationshlps, Taking Advantago of E- !3IJSrneSs, and the Ontario Centre for Best Practices/Ontario Municipal CAO's Benchmarking Initiative /8. Mllnlcipal r>errmrnance Measures. In élddition, we are pieased to announce thai Dr. Jamos Young, Commisslonor of Public SÐcurlty, Cllief Coroner for the Province of Ontario élnd Assistant Deputy Minister Public Safety Division, Ministry of Pl.lhllc Safety And Security, has agreed tD deliver (he Keynote Address and the Honourable Chris Hodgson, Mlnist'~r of Municipal Aff¡¡lrs and Housing will be speaking at lunch. find a registration form. Please send completE!d forms with payment by cheque made payable Association of MLlniclpalities of Ontario (Attention Gwen Rideout) 393 University Ave., Suite 1701 Toronto, Ontario M5G 1 E6 M"chcd you wi t(,J.I.,!Ji1Qtö: COI'I'IJ1lotod form!> with payment by credit card can be faxed to (416) 971-9372, rate starting from $89.00 per night has been set rcqulrø hotol accQmmodatiorls, a block of roams at a specia lll1li1 October 31st, 2002 at: The Best Wostern Lamplighter Inn 591 Wclllngton Road South London, Ontario N6C 4R3 Phone: (519)-681-7151 or 1-888-232-6747 I¡you EISi¡I~2 We anticipate a Wf¡at d~)al of interest in tile conference and suggest that rcgistrallnn fQrm with payment as so<)n AS possible. you cOlTlplete and send back your II Y')lI have any llIestiol1s, please contact Maureen Beatty, Conference Coordinator, 1-8úO-2ßS·47JG, We look forward 10 seclng you on Novombor 22nd. at (519) 873-4029 or .bi. A~~IH.i(diou ur MunidIMti!¡('~ (If Ont.1l'Ìu 393 Universily Ave" Suite 1~01 TOlonlo, Ontario M5G lEG T~I: (~16) 971·9856 or 1,877·426652'1 Fax: (416) 971·9372 ""P-( Municipalities 98 p-><.,.... h Ken Boshcøff President Association of of Ontario \.-.; ,._(~~ ..... SÌl1c",mly, -".''/'14, . ,/ / J' rz?r.~"t:¿:?l<'¡< ^11~r;'lnll'}nl~i Olti¡;e --;;:::¿.." (~);:\:~t!dOX ..-- Dilr¡¡:;liJl MUJ1ICipaJßervic0s (Snlltl1wr.:strml) Page BB3 CLERK-Elgin Co 1 519 1:.33 71:.1:.1 ASSOCIATION OF?-> EST B9/2B/B2 22:BB:1B 02 .bie ^'wd.llhm I/f Muuldjl.tlitiL"I lIt ()1\.!Jrln p, 619 CONNECTING THE SPHERES Friday, November 22, 2002 Western, Lamplighter Inn, London, Ontario 416 971 "PERSPECTIVEsn FAX NO, 260 02:49 PM ,ONr~!O " . MIOI,tryof 'M.."kil"f ,'O':,il' /.,..~"..^~t&Jie~~~\jJ,. SEP-20-02 FR ~. Best N^Mr:-------,...---~·-~....."--,·--..·..-,··""'-·-,,..·..... H[¡GIS1 "^NT'S L,^$" f~fj~'ls;:¡~Åt¡ï:~š1:·li~ï·-Ñ^~-' ..-.--.---. --. MUNICIPALITy/ORGANIZATION "'- ~ ril '---"--'PRãViNcë ..~..., CITy·..··..._~' ----.......... ADOIII,SB FAX '~----"-~TËlEPHÕÑË~- ¡;;¡;¡T^ì."cÔí)E'" ($112 15 + $7,05 GST) (GST Reg,#: R106732e~4) $120.00 F'ew (includes lunch) Registration preferences (see over for descriptions) /JfJ':iJ'DOnO_S""SJoDJ$. (choose one) f'IM GI\{Jcl,·(,rr your morniflg And afl<1rl\oon sessior' -----.--- {yI,1{¡¡IQiJ..!iD"oßiJ?flS (chooso ono) o Growth in Southwc!',tcrn On1rlliO Smm1 ,0 Act, nì:);¡hlh¡l{~g WI Nc-w On!;)li,'}!)!:; u Aolationship9 Building Effective Cauncil/Slaff u FOlicml·rJrovinc!(11 Arrord(lblO Houamg Inilialiva o Haw Can Municipalities Take Advantage of E·8u,lness? .u PrC'D~rðr.lf'(cas f 1TIr.:r~Jcncy .0 CI MPMP, Acl Cenlra far 8esl Practice, I OMSI r"JO;,;lmtlon fOHns CANNOT hO proeeGsed llnh1r,S ac:comp"nierl will' proner paymont ONLY PAYI\lIImn¡ I3Y CRI!2[)rr CARD MAY BE FAXED TO 416-971-9372 '¡'he New Municlp1: f.J o 1110 Nì)W MUrJICI».3.! Ac.t Plal1!Mg / Nutnonl Managnmc.(Ii ....~_..._,-,»---.-._, ASSOCIATION OF MUNICIPALITIES OF ONTARIO 393 Univc<rsllyAvc" Suite 1701 Toronto, Ontedo M!jG ChÖ{1\J(l P<.!yablc to: u '--- 1EO o Amoric>m Expross _... o nlJ:;t br. roqllCmto¡] in writing t-mrJ mc~ivQd by AMO"n or boforø Oct. 31, 2002. An administration feo of$26.76 ($25'¡' GS" r,[QUEST FOR REFUNDS WILL NOT BE ACCEPTED AFTER OCTOBER 31st. 2002. o . MnslarCord CAHIJII: t--'-·-'----· NAMi: ON CAI,D: _...._.:~:.~~~~An,;: [_' SIGNATURE: --,-.-._--_._~....._- -~-...~~._-..-.-.._--~.--- . VISA Cr{E[)1 r CARO: pply wi conferenco@amo.municom,com Emai 99 1-877-426-6527 Ext 330 Gwen Rideout NQlIIRIES: RIiGI!¡'fRM'ION Page 1'11'14 03 P CLERH-Elgin Co 6191 416 971 1 519 &33 7&&1 FAX NO, ASSOCIATION OF?-) 260 02:50 PM EST 1'19/21'1/1'12 22:1'19:1'11 SEP-20-02 FR ;Âtfe ^~~I(i.\1i.!n uf MUI1IIII",lili\',II( ()¡¡t,n)1I "PER.SPECTIVES" CONNECTING THE SPHERES Friday, November 22, 2002 Best Western. Lamplighter Inn, London, Ontario ON1'MUO ~ Mini~h1~ llf ~lullidpj{rl\ft\tks ;~..~.;.Jl~~~.t\.~!.'i!$'t,.. ~, Smart Growth in Southwestern Ontario Disabilities Act (Morning) is ugísl:ltioll wí1J Imve 011 Wh~t New Ontarians With 1..." h(: has becn vbserviJtions, Panel for our (.rea t_ ......." the '''^''''''I!'''~ .... 'ther :: includc Tax \ Zones. (Afternoon) The SI11Rrt Growth operations rc rmmícira tic."'" mjJLlct [,I bi m ~ t your l'UI'!'C ~Ire .(',~"."';I "' au..,..~ announced plans, And I Opportunity Bonds Learn rcsJol1S your Initiativcs. Feder"I-Provincial Affordable Housing Relationships Building Effective Council/Staff (Afternoon) WtlYs the " can be of ffordnblc exam gI'CenlC'I.~ ling nitiativ( (M()rnlng) fOCllS 011 I HC!llsingA ,'",., 'IIC CI U This XOSSI< wi -P¡,(\villci<,' to SlIpp~,." YOUI' !ow can posHivc council imd staffrclation~hps developed and strengthened - to respolld to tho needs of the com111ullity while maintaininghanMny in thc bc pnHI1()tion IY, n :edem el1lplOYl~ housing (Morning) o EmergÆ)ncy PI'eparedness your How Can Municipalities Take Advantage of E-Business? (Afternoon) You may alrcady be taking ¡¡dvantage of thc 0pjJorlunitics provided by doing !)llsiness clcctrollìcally. Hcar about the jJo¡;sibiJitics positive impacts ofcmbarking in this area, workplace? l'espOI to ~n At this session you S field I' Ictu'n nbol' p rocoss. , ·ICY evunl'! prl~IH1red un)crgel' i rc(:ov<~ry C0l1111Hlllity cd 0'0111 cxpcrl.q I·t.~;-;p()n,:.ìc It m, s 1CXI·)('CI will henr 10.) and The Nnw Municipal Act (Morning and Ontario Centre for Municipal Best Practices, Ontario Municipal CAO's Benchmarking Initiative & Municipal Performan(:e Measurement Program (Afternoon) This session will provide infornHltion on thc above and discUss the benefits and .rCSotH'COS availab1e to nlllnicjpa ies, 00 1 he Plannll1g ./1 Nuti'icmt Managøment (Morning) Heceivc IIrI IIr1lhlto 011 1In<l lI.~e phll1ning policies and lilintiws '1I1d discussio\1 :.¡bout I1lltrlellt 1~I:WIIIl'1I1 Icgislution 1Iud rogul¡' IN. 0\1 wi lighlight· r.jp¡llitie,~ cO\1dnc't dist'l.ls¡;íOI1 of the to effcct ACL comes S ~cssiol1 how 1I(;lLld~ a MtJl1iclpa .2()()3 nade to and wi \1s Afternoon) The New Jnl11111ry bllsinc¡.¡s la\1g~x r',~gl.l Page 885 04 P CLERK-Elgin CD 619 416 971 1 519 fj33 7fjfj1 FAX NO, ASSOCIATIon OF?-) 260 02:50 PM EST 89/28/82 22:89:47 SEP-20-02 FR Conference MSO-Southwestern Regional Keynote Speaker ::.!;oœ~ Young G. ,J ames l)r. ConlH1iRsionm' ofPuhlic Scc'Ul'Íty, Chief Coroner for the Province of Onwl'io and Assistant Deputy Minister, Public Safety Division, Ministl:y ofPl1bJi(~ Safety and Security tragic events of September 11, 2001 have touched aU of us in Immy signiJicallt ways. For rrl1.lnicipaHties, the mmmer in which emergency situêltions are hm1dled has gained increased focus flnd a Uenti on. The speaker for this session witnessed first-hand the respo!1f>c Lo the tragic events which unfolded at Ground Zero in New York City. He was also the lead investigator of the Swiss Air cn\l,h at Peggy's Cove in 1998. His presentation will bring honw the need for [II! municipalities to be prepared to respond to nnexpccled events in a manner which minimizes the negative s on its residents, His presen.tation will also empha.size lessons learned at these major catastrophes wHI benefit all government, o 1 ¡he s uf 'ho Imp¡:¡c that 1.e ve , 204-460 Wellington Street 51. Thomas, ON N5R 6H9 Telephone: (519) 631-8250 Telephone: (519) 637-3500 Facsimile: (519) 631-8919 RAVEN&SHAWLLP Chartered Accountants To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Elgin: REPORT AUDITORS We have audited the consolidated statement of financial position of the Corporation of the County of Elgin as at December 31, 200 I and the consolidated statements of financial activities, including the supporting schedules and changes in financial position for the year then ended. These financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are tree of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the County of Elgin as at December 31, 200 I and the results of its financial activities and the changes in its financial position for the year then ended in accordance with the accounting principles for municipal governments established by the Canadian Institute of Chartered Accountants. 02 1 - I 2002 CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Report Year Ended December 31, 2001 and Auditors' Report to the Members of Council Inhabitants and Ratepayers CORPORATION OF THE COUNTY fiE ELGIN Page I 2 3 4 5 6 7 8-13 INDEX OF CONSOLIDATED EINANCIAL BEPORT 2001 Auditors' Report Consolidated Statement of Financial Position Consolidated Statement of Financial Activities Consolidated Statement of Changes in Financial Position Schedule I - Operating Fund Schedule 2 - Capital Fund Schedule 3 - Reserves and Reserve Funds Notes to the Consolidated Financial Statements DECEMBER31 CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT _OF FIl'!ANCIALIJOSITION 2001 YEAR ENDED DECEMBER31 20_QQ $ 7,769,521 1,549,755 13.750 20Æ $ 7,455,956 2,440,302 8.750 FINANCIAL ASSETS Cash Accounts receivable (Note 5) Long-tenn receivables $ 9.333.026 $ 9.905.008 TOTAL FINANCIAL ASSETS $ 3,054,596 1,186,671 1.627.880 $ 3,652,474 1,064,913 liabilities LIABILITIES Accounts payable and accrued Other current liabilities Municipal debt (Note 6) 5.869.147 140,000 (1,566,952) 6.996.711 4.717.387 140,000 (2,098,938) 7.633.159 Total Liabilities MUNICIPAL POSITION Operating fund (Schedule 1) Capital fund (Schedule 2) Reserves and reserve funds (Schedule 3) 5,569,759 (2.105.880) 5,674,221 (486.600) Total fund balances Future revenue requirements 3.463.879 $ 9.333.026 5.187.621 $9,9Q5,008 Total Municipal Position TOTAL LIABILITIES AND MUNICIPAL POSITION integral part of these financial statements. 03 2 The accompanying notes are an CORPORATION OF TJIECOUNTY OF ELGIN CONSOLIDATED ST AJ'EMENT _OF FINANCIAL ACTIVITIES 2001 Budget (unaudited) YEAR ENDED DECEMBER 31 2000 $13,542,147 4,022,235 11,021,739 384,631 790.569 2001 $13,834,368 4,269,522 13,973,902 258,281 260.349 $13,672,939 4,063,344 12,042,499 102,000 982.000 REVENUES Requisition on local municipalities User charges (Note 11) Transfer payments Investment income Other contributions (Note 12) 29.761.321 2,392,380 590,267 45,104 - 2,643,738 1,144,478 38,000 481,497 2,595,827 9,269,685 960,137 1,412,709 145,598 65,092 42.438 32.596.422 2,202,264 589,520 69,569 746,821 2,462,333 1,075,598 30.862.782 ,714,964 590,267 21,215 661,289 2,426,224 1,122,261 - 2,271,615 2,589,664 9,843,570 1,233,692 1,437,174 220,071 87,291 45.331 - 2,429,824 2,973,507 9,705,030 1,310,520 1,416,455 257,982 135,550 43.530 EXPENDITURES Current Operations General government Property assessment and support Protective services Provincial offences Transportation services Public health services Hospital support Ambulance services Welfare assistance Assistance to aged persons Social housing Libraries Recreation and cultural Total Revenues services Planning and development Agriculture and reforestation 21.826.950 272,650 4,442,637 1,048,680 104.902 24.874.513 555,796 4,009,519 1,145,850 287.002 24.808.618 403,000 3,976,776 205,000 128.023 Current OperatIOns Capital Operations Administrative building and equipment Roadway and bridge improvments Homes for senior citizens Other capital projects Total 5.868.869 27.695.819 2.065.502 5.998.167 30.872.680 1.723.742 4.712.799 Operations Capital Total NET REVENUES (EXPENDITURES) ADJUSTMENTS FOR: Debt principal repayments Accrued vacation and sick benefits (Decrease) increase in future revenue requirements 29.521.417 13) Expenditures (Note Total (39,124) (245.207) (284.331) (1,627,880) 8.600 (1.619.280) 1.341.365 (1,011,932) 0.011.932) $ 329.433 CHANGE IN FUND BALANCES $ 1.781.171 $ 104.462 The accompanying notes are an integral part of these fmancial statements. 3 CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION 2ftOl YEAR ENDED DEÇEMBER31 20QO 2001 $2,065,502 (76,670) 5,357 (3,940,396) (1.225) 1,723,742 (890,547) 5,000 597,878 021.758) $ liabilities CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Net revenues (expenditures) Adjustments for: 0 (Increase) in accounts receivable Decrease in other financial assets (Decrease) increase in accounts payable and accrued (Decrease) in other current liabilities Cash provided by (used in) operating activities (1.947.432) 5,589,166 <39.124) 1.314.315 INVESTING AND FINANCING ACTIVITIES Decrease in long-tenn investments Municipal debt repaid (1.627.880) Cash (used in) provided by investing and financing activities 5.550.042 (1.627.880) 3,602,610 (313,565) NET CASH (OUTFLOW) INFLOW 4.166.911 $7.769.521 7.769.521 $ 7.455.956 CASH POSITION, BEGINNING OF YEAR CASH POSITION, END OF YEAR The accompanying notes are an integral part of these financial statements. 4 CORPORATION OF THE COUNTY DFELGIN OPERA'fING .EUND SCHEDULE 1 2000 $13,542,147 4,022,235 11,021,739 379,413 761.511 2001 $13,834,368 4,269,522 13,973,9Q2 254,297 259.211 2001 Budget (unaudited) $13,672,939 4,063,344 12,042,499 100,000 982.000 YEAR ENDED DECEMBER 31 REVENUES Requisition on local municipalities User charges Transfer payments Investment income Other contributions 29.727.045 2,392,380 590,267 45,104 - 2,643,738 1,144,478 38,000 481,497 2,595,827 9,269,685 960,137 1,412,709 145,598 65,092 42.438 32.591.300 2,202,264 589,520 69,569 746,821 2,462,333 1,075,598 30.860.782 1,714,964 590,267 21,215 661,289 2,426,224 1,122,261 - 2,271,615 2,589,664 9,843,570 1,233,692 1,437,174 220,071 87,291 45.331 - 2,429,824 2,973,507 9,705,030 1,310,520 1,416,455 257,982 135,550 43.530 EXPENDITURES General government Property assessment and support Protective services Provincial offences Transportation services Public health services Hospital support Ambulance services Welfare assistance Assistance to aged persons Social housing Libraries Recreation and cultural services Planning and development Agriculture and reforestation Total revenues 21.826.950 24.874.513 7.716.787 24.808.618 6.052.164 Total expenditures 7.900.095 (245,207) (39,124) (4,515,802) (3.099.962) 8,600 (1,627,880) 1,484,194 (7.581.701) - (1,011,932) 1,011,932 (6.192.164) (EXPENDITURES) FINANCING AND TRANSFERS Accrued vacation and sick leave Debt principal repayments Transfers from (to) capital fund Transfers (to) reserve and reserve funds NET REVENUES (7.900.095) 140.000 $ 140.000 (7.716.787) 140.000 $ 140,000 (6.192.164) (140,000) 140.000 transfers funding and Total CBANGE IN FUND BALANCE $ FUND BALANCE, BEGINNING OF YEAR FUND BALANCE, END OF YEAR (Note 8) The accompanying notes are an integral part of these fmancial statements. -5 CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 2 - CAPITAL FUND YEAR ENDED DECEMBER 31. 2001 Budget (unaudited) 2001 2000 REVENUES Investment income $ - $ 943 $ 3,014 Other contributions - 515 22.771 Total revenues - 1.458 25.785 EXPENDITURES Administration building and equipment 403,000 555,796 272,650 Roadway and bridge improvements 3,976,776 4,009,519 4,442,637 Homes for senior citizens· 205,000 1,145,850 1,048,680 Other capital projects 128.023 287.002 104.902 Total expenditures 4.712.799 5.998. I 67 5.868.869 NET REVENUES (EXPENDITURES) (4.712.799) (5.996.709) (5.843.084) FINANCING AND TRANSFERS Transfers (to) from operating fund (1,011,932) (1,484,194) 4,515,802 Transfers from reserves and reserve funds 5.664.731 6.948.917 1.594.918 Total financing and transfers 4.652.799 5.464.723 6.110.720 CHANGE IN FUND BALANCE (60,000) (531,986) 267,636 FUND BALANCE, BEGINNING OF YEAR (1.566.952) (1.566.952) ( 1.834.588) FUND BALANCE, END OF YEAR (Note 9) $(1.626.952) $(2,098.938) $(1.566.952) The accompanying notes are an integral part of these financial statements. 6 CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 3 - RESERVES AND RESERVE FUNDS YEAR ENDED DECEMBER 31. 2001 Budget (unaudited) 2001 2000 REVENUES Invesrrnentincome $ 2,000 $ 3,041 $ 2,204 Other contributions - 623 6.287 Total revenues 2.000 3.664 8.491 NET TRANSFERS FROM (TO) OTHER FUNDS Transfers tram operating fund 6,192,164 7,581,701 3,099,962 Transfers (to) capital fund {5.664.73I) (6.948.917) ( 1.594.918) Net transfers trom other funds 527.433 632.784 1.505.044 CHANGE IN FUND BALANCE 529,433 636,448 1,513,535 FUND BALANCE, BEGINNING OF YEAR 6.996.711 6.996.711 5.483.176 FUND BALANCE, END OF YEAR (Note 10) $ 7.526.144 $ 7.633.159 $6.996.711 The accompanying notes are an integral part of these financial statements. -7 CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIALSTATEMENTS DECEMßER 31. 2001 The County of Elgin is a municipality in the Province of Ontario and operates under the Ontario Municipal Act, the Municipal Affairs Act and other related municipal legislation. ACCOUNTING POLICIES The consolidated financial statements of the Corporation of the County of Elgin are the representation of management prepared in accordance with local government accounting standards established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. 1 The following are the County's significant accounting policices: Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues, expenditures and changes in fund balances and in financial position of the reporting entity. The reporting entity is comprised of all organizations and enterprises accountable for the administration of their financial affairs and resources to County Council and which are owned or controlled by the County. In addition to general government tax- supported operations, they include the following: Elgin County Homes for Senior Citizens Elgin County Library Elgin County Pioneer Museum a transactions and balances have been eliminated. Non-Consolidated Entity The assets, liabilities, revenues and expenditures of the Elgin - St. Thomas Health Unit, joint local board, are not consolidated in these financial statements. and organizational Interdepartmental included in Trust Funds Trust funds and their related operations administered by the County are not these consolidated financial statements but are summarized in note 14. Fund Accounting The consolidated financial statements are presented on a fund accounting basis and include the following funds Operating Fund The operating fund reflects the financial activities associated with the provision of general municipal services during the year. 8 i) CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS 2001 DECEMBER 31 ACCOUNTING POLICIES (Cont'd) 1 Fund Accounting (Cont'd) Capital Fund The capital fund reflects the financial activities associated with the acquisition, construction and funding of capital assets. ii) Reserves and Reserve Funds The reserves and reserve funds reflects appropriations authorized by Council to be set aside for the funding of future operating or capital expenditures. iii) Basis of Accounting The basis of accounting followed in the financial statement presentation includes revenues in the period in which the transactions or events occurred that gave rise to the revenues, and expenditures in the period the goods and services are acquired and a liability is incurred or transfers are due. and supplies are Physical Assets Physical assets, comprised of capital assets and inventories of materials recognized as expenditures in the period they are acquired. Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Use of Estimates The preparation of financial statements in confonnity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the period. Actual results could differ from those estimates. 9 CORPORATIONOF THE COUNTy.oF ELGIN NOTESJ'O THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER31~2001 PUBLIC SECTOR ACCOUNTING BOARD RECOMMENDATIONS Commencing with the reporting year 2000, the County of Elgin has adopted the government accounting recommendations and disclosure requirements as prescribed by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. 2. CONTRIBUTION TO UNCONSOLIDATED JOINT LOCAL BOARD Further to Note I, the County of Elgin contributed $965,094 (2000 - $965,094) toward the operations of the Elgin - St. Thomas Health Unit. The County's share of the accumulated surplus of this joint local board is $62,600 (2000 - $112,100). 3. POST EMPLOYMENT BENEFITS The County has a pension agreement with the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its employees. The plan is a contributory defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Effective August I, 1998, OMERS declared a contribution holiday, which temporarily suspended payments to the plan until January 2003. 4. RECEIVABLE ACCOUNTS 5. 200_0 $ 507,411 488,005 269,192 158,876 201,350 (75.079) 2001 $ 837,816 464,351 831,680 229,125 152,409 (75.079) fees Province of Ontario Homes for senior citizens Other municipalities Government of Canada Trade accounts and other receivables Less: allowance for doubtful accounts resident $1.549.755 $2.440.302 10 CORPORATION OF THECOUNTY OF ELGIN NOTES TO THECONSOLIDATED FINANCIAL STATEMENTS 2001 DECEMBER 31 MUNICIPAL DEBT 6. 2000 2001 The balance of municipal debt reported on the "Consolidated Statement of Financial Position" is made up of the following: (a) The County has assumed responsibility for the payment of principal and interest charges ftom an existing mortgage on the purchase of a building. At the end of the year, the outstanding principal amount of the liability is $1.627.880 The municipal debt reported in (a) has been approved by by-law and the annual principal and interest payments required to service this debt is within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. $ (b) Interest on the municipal debt recorded in the "Consolidated Statement of Financial Activities" in 2001 was $60,504 (2000 - $179,384). (c) BUDGET FIGURES Budgets established for Capital Funds, Reserves and Reserve Funds are based on a project-oriented basis, the costs of which may be carried out over one or more years. The budgeted figures presented have been prepared based on infonnation available at the time the 200 I budget was approved. These numbers have not been audited but are presented for infonnation purposes. 7. is available to offset future revenue requirements OPERATING FUND The operating fund balance of$140,000 in 2002. 8. CAPITAL FUND 9. 2000 2001 fund is comprised of the following: Amount to be financed: Public health building The capital $(1,758,963) 192.011 $(1.566.952) $(2,292,407) 193.469 $(2.098.938) 11 future construction Funds available for CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSQLIDATED FINANCIAL STATEMENTS 2001 DECEMBER 31 RESERVES AND RESERVE FUNDS 10. 200Q $2,582,133 922,073 298,425 500,000 473,646 318,307 402,201 204,225 250,000 246,592 202,058 176,159 161,682 259.210 2001 $2,879,821 922,073 744,508 500,000 473,646 462,871 398,850 254,225 250,000 210,245 176,207 107,024 36,328 217.361 Capital expenditures Special circumstances Ambulance services Working capital Transportation capital financing Mill rate stabilization Environmental purposes Ontario Works program Transportation maintenance Archives Homes for senior citizens capital financing Workers' compensation Information technology Other various $6.996.711 $7.633.159 USER CHARGES 11 20QO $3,363,435 469,872 57,350 131.578 2001 $3,554,691 556,787 45,800 I 12.244 Homes for senior citizens - resident fees Rental fees Land divisi Other fees on fees $4.022.235 $4.269.522 OTHER CONTRIBUTIONS 12. 20QO $302,000 415,520 73,049 2.00 I $229,431 - 13,840 17.078 return of surplus Provincial offenses Elgin - St. Thomas Health Unit - Donations Sale of equipment $790.569 $260.349 - 12 CORPORATION.oF THE COUNTY _OF ELGIN NOTES TO THE CONSOLIDATED FINANCIA.LSTATEMENTS DECEMBER 31. 20D1 CONSOLIDATED EXPENDITURES BY OBJECT 13. 20DJl $10,047,043 14,341,638 3,127,754 179.384 20QI $10,796,863 16,287,487 3,727,826 60.504 Salaries and benefits Goods and services Grants, transfers and other expenditures Debt interest $27.695.819 $30.872.680 TRUST FUNDS The County of Elgin administers the following trusts on behalf of third parties. As related trust assets are not owned by the County, the trusts have been excluded from the consolidated financial statements 14. Homes for Senior Citizens Elgm Manor Terrace Lodge BQbier Villª 2000 $105,183 (32,455) 5.041 2001 $ 77,769 (20,625) 3.005 $3,445 1,718 -1lQ $ 31,828 (11,885) 1.278 $ 42,496 (10,458) 1.551 Balance, January I Net (withdrawals) Interest received $ 77.769 $ 60.149 $5.339 $ 21.221 $ 33.589 Balance, December 31 CAPITAL COMMITMENT The County of Elgin is committed to capital expenditures of approximately $13.5 million for the construction of a home for senior citizens to be completed in the spring of 2003. The Province of Ontario Ministry of Health will assist in the financing of this project in the amount of$6.8 million over a period of twenty years. The balance of this project will be funded through contributions &010 reserves, donations, and other fundraising projects. -13 15. ltÆ .-- Ontario Ministère de la Sûreté et de la Sécurité publique Ministry of Public Safety and Security Office of the Minister 2002 SEP 26 Bureau du ministre 25, rue Grosvenor 189 étage Toronto ON M7 A 1 V6 Tél.: 416-325·0408 Téléc.: 416·32S-6067 25 Grosvenor Street 18th Floor Toronto ON M7 A 1 V6 Tel: 416·325-0408 Fax: 416-325·6067 CM02-03171 CM02-03647 SEP 2 3 2002 Ms. Sandra Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Heffren Thank you for your letter advising me of council's support for the resolution passed by the Township of Smith-Ennismore-Lakefield, regarding response times and staffing for fire incidents in rural Ontario. I am pleased to respond and apologize for the delay. Ms Dear The Fire Protection and Prevention Act, 1997 (FPPA) provided a new framework for the delivery of fire protection services in the Province of Ontario. The FPPA recognizes that it is the responsibility of municipalities to determine and fund the levels of fire protection services to be delivered. Because each municipality can vary considerably in size, population, demographics and fire risks, municipal council set the level and type of service based on its local needs and circumstances. The Office of the Fire Marshal developed public fire safety guidelines as one way to deliver advice and guidance to municipalities. The guidelines were intended to provide municipalities with factors to consider when developing a fire protection delivery system appropriate to the needs and circumstances of the community. These public fire safety guidelines were developed using a consultative process that included the Association of Municipalities of Ontario, the fire service and other key stakeholders. On August 19, 2002, the Fire Marshal of Ontario made a presentation at the Association of Municipalities of Ontario's annual meeting. In his presentation, he responded to the concerns expressed by municipalities indicating that he was reviewing the existing "10 in 1 0" guideline for urban centres as well as developing a new guideline for use in rural communities without pressurized hydrants. Once the new guideline is developed, it will be tested in several communities. It is important to note that the guideline will be developed using a risk assessment and resource rationalization process and will not include the 1 O-minute response time component. ./2 04 1 Ms. Sandra Heffren Page two I can assure you that the public fire safety guideline will be developed in consultation with the Association of Municipalities of Ontario, the fire service and other key stakeholders. The Office of the Fire Marshal recognizes the importance of continuing to support the volunteer fire service and is committed to working with municipalities to achieve the optimum level of fire protection services for their communities based on local needs and circumstances Thank you again for writing trust that this Information is of assistance to you ~ Sincerely, MPP Robert W. Runciman Leeds-Grenville Minister f' '"7, " 1 Mr. Steve Peters, MPP Elgin-Middlesex-London c: p 0499 No AYLMER TOWN OF AYLMER OF TOWN 46AM 2 2002 28 Sap 1J7 46 Talbot Street- West, Aylmer, Ontario NSH Office: (519) 773-3164 Fax: (519) 765-1446 Clerk Phyllis Kelchabaw- AdmInistration: Wendell Graves· Administrator . September 27.2002 Premier Ernie Eves The Honourable Norm Sterling Minister of Transportation, The Honourable Chris Hodgson, Minister of Municipal Affairs and Housing Honourable Sirs Please be advised of the following resolution passed by Aylmer Town Counci on Monday evening, September 23, 2002, regarding Provincial Detours and Deteriorating Local Roads 'That Aylmer Town Council endorse the resolution of the County of Elgin re: Provincial Detours and Deteriorating Local Roads, and that a copy of this resolution be forwarded to Premier ErnIe Eves, Minister of Transportation, Minister of Municipal Affairs and Housing, MPP Steven Peters and Elgin County Council." County Council's resolution is attached For ease of reference, a copy of Elgin hereto Your serious consideration of Aylmer's resolution Is appreciated Yours truly, fl-t.J)µ: ÍL~ clelphyj~ ketchabaw Enel. 06 Mr. Steve Peters, MPP Elgin/Middlesex/London Elgin County Council 1 c,e, Attorney Generat Minister Responsibte for Native Affairs ~.~~ ~F- Ontario The Hon. David S. Young L'hon. David S. Young Procureur général ministre détégué aUK Affaires autochtones SEP 2'1 2002 Ministère du Procureur général 11" étage 720, rue Bay Toronto ON M5G 2K1 Téléphone: (416) 326·4000 Télécopieur: (416) 326-4016 Ministry of the Attorney General 11th Floor 720 Bay Street Toronto ON M5G 2K1 Telephone: (416) 326-4000 Facsimile: (416) 326-4016 Our Reference #: M02-0584 I SEP 2 3 2002 Mr. John R. Wilson Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Mr, Wilson: Thank you for your letter dated August 29, 2002, regarding the reduction of justice of the peace services for Provincial Offences Act matters in the West Region. Dear The daily management of justices of the peace is independent of government. Pursuant to the Justices of the Peace Act, the Associate Chief Justice-Coordinator of Justices of the Peace supervises and directs the sittings of justices of the peace, as well as the assignment of their judicial duties including the times and places that justices of the peace shall perform their duties. The process for appointing justices of the peace is initiated by the Honourable Mr. Justice Donald Ebbs, Associate Chief Justice-Coordinator ofJustices of the Peace. When my office receives notification of a vacancy, every attempt is made to fill that vacancy. Thank you for bringing your concerns to my attention. Sincerely, ._--~ David Young Attorney General Minister Responsible for Native Affairs The Honourable Mr. Justice Ebbs, Associate Chief Justice-Coordinator of Justices of the Peace His Worship Robert Ponton, Regional Senior Justice of the Peace, West Region Mr. Steve Peters, MPP Elgin-Middlesex-London Mayor Diane Gagner, Mayor, Municipality of Chatham-Kent Mayor Anne Marie DeCicco, City of London Mayor Mike Bradley, City of Sarnia Mayor Michael Hurst, City of Windsor Mayor Peter Ostojic, City of St. Thomas Mr. Len Griffiths, Director of Court Operations, 07 1 Region West c CONSTITUENCY OFFICE 499 Talbot St. 51. Thomas, Ontario N5P 1C3 Tel. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 OTTAWA OFFICE Room 658 Confederation BUilding House of Com I K1A OA6 Tel. (613) 91 Fax (613) 9! HOUSE OF COMMONS OTTAWA,CANADA KIA OA6 2002. 1 OCT ""'%"~""\ ~"ßÌt~¡~.UIJ f' fi ST. THOMAS September 27, 2002 Mr. Pierre Tremblay Public Works and Government Services Canada Communications Sector, Constitution Square 350 Albert Street, 5th floor Ottawa, ON KIA OS5 Dear Mr. Tremblay: Enclosed please fmd copies of correspondence from two municipal governments regarding the application by Rev. Nick Wells for financial assistance fur the May 21-25, 2003, Re-enactment ofthe Founding and Raids on The Talbot Settlement. You are in receipt of correspondence and telephone calls ftom this office and Rev. Wells in regard to this project. The updated application was fuxed to Mr. Richard Lafleur on June 13, 2002. As you will see ftom the enclosed, both the County of Elgin and the City of St. Thomas are requesting a response, hopefully positive, in regard to the application for funding as soon as possible. Both councils are urging a quick response in order for the committee to undertake planning for insurance, site development and advertising, and a speedy response would be extremely beneficial. Rev. Wells, who is anxious to lay plans for this large venture, has asked the two councils to make the requests for a speedy answer. This Re-enactment will attract thousands of people and will be a major tourism venture for Elgin next June. 08 1 GAR KNUTSON, M.P. Efgili·Midålesex~LOhdbli 1+. /2 -2- . IfI may provide additional information and assist in any way to help you arrive at a favourable decision. please do not hesitate to contact me. 09 1 Thank you for your consideration. c.c. Warden John Wilson. Elgin County Mayor Peter Ostojic, City ofSt. Thomas Rev. Nick Wells Yours truly, Susan McConnell Special Assistant Federation of Canadian Municipalities Alderman)ahn Sdunal Colgo1)\A1bena Presidmt .Président Maire Yves Dudtarme Gatlneau (Québec) }i'll'&! Vice President Prel1liervice-pré&icœnt September 30. 2002 Fédération camdienne des municipalités MEMBERS ADVISORY Mayor Ann Mad.ean New Glasgow, Nova Scotia Second Vice President D~ièmeviœ-présidenre MUNICIPALITIES HEARD IN THRONE SPEECH Ottawa, September 30, 2002-The Speech from the Throne breaks new ground by recognizing the role that municipal governments play in improving the quality of life for Canadians by helping to build stronger communities, be they urban, rural or northern. Mayor Stephen D. Wall.ace Quesnd, British Columbia Thini Vice P~dent 1rojsjème viœ--président policy shifts: it to work with For the first time, the Government of Canada has signaled important acknowledged responsibility for urban aboriginals and its intention Canada's municipalities to help with the settlement of immigrants. infrastructure program-was long-term for One of FCM's core recommendations- also included in the Speech. a "FCM has been pushing for many of the things contained in today's Throne Speech," said FCM President, Calgary Alderman John Schmal. "We look forward to seeing how the next Budget reflects these priorities," he added. James w; Knisht Chief Executive Officer Chef de 1a direction Alderman Schmal said partnership among all governments was necessary to make these policy changes work. "The key to progress is collaboration among all orders of government" 24 rue Clarence Street Onawa, Onwio KIN 51'3 'B' (613)241·5221 QiJ (613) 241·744. fèderation@fcm.ca Web site/site Web: www:fcm.ca Centre for Susrainable COn\n\uruty Developmem Centre pour Ie dévdoppen\ent dC'lJ col!ecúvitésviab1es Iij (613) 244·1515 commWlities@fcm.ca The Speech confirmed the governmenfs intention to ratify the Kyoto Protocol. "The federal governmenfs plan to meet the Kyoto targets must be a national project that includes input from municipal governments and meets the conditions in the FCM resolution on this issue-sharing the costs; sharing the benefits," said Schmal. "Major reductions in greenhouse gas emissions will require important investments in environmental infrastructure in communities, including transit, waste management and community energy systems," he added. COm1t\1utÌcations Qij (613) 241·5221 conununications@fcm.ca The Speech from the Throne also commits to doubling Canada's aid budget with a particular focus on Africa. "Municipal governments here and around the globe playa key role in reducing poverty, improving human health and environmental sustainability'" said Alderman Schmal. Corpor.ne Services Services corporatifs QiJ (613)241·2126 cOJporate@:&:m.ca While FCM welcomes the federal governmenfs decision to extend its commitment to affordable rental housing and homelessness, these programs were not expanded to deal with Canadians who are most in need. The speech was also short on badly needed support for other community social infrastructure, and for broadband access for rural and remote communities. Economic and Social Policy Poliñques écönomlqul"Ji et sociales Iij (613) 244.225. policy@fcm.ca President Schmal added that FCM wants to engage in a working partnership with the Government as it develops an urban/municipal strategy. "To achieve this, we hope the Prime Minister will establish permanent committees of the House, Senate, and Cabinet to deal with the issues that affect our communities." lmematìanal Centre far Municipal Development Cenue Üuernaùanal paurle dévelappt'..mem numidpal q! (613)241·711'1 inœrnatîa.nal@Fcm.ca -30- ~ (ì 1 1 ext 223 Énoncé de miMian LtzFldhiltWn tllJaJwm~ rk/ mlmidpllljj/ (FCM) tit fa VI)þ,) nlllio/'lItúrktgouvtrnmJtntlmullidp4JI.X tbpuil IJ}OI. LaFCM tit VIXJ!t.à mnl/iour Úl qualitl rk vu dAm tlJUt6 lit œlút:tiviw m fl1JJorilMt tk/ grJUVtrnfflJ8Itt munkipJmxfort/. tffiWif tt rt/pfJl'mrbltt. -5221 For more information: James Knight (613) 241 Mission Staœment TIM F~Ñrl1/ilJH. ofCøur4.iAn Munkipal.itie (PCM) hm btm tlM nlltionJvokttfmunkipJgmJlrnmmtumæ 1901. FCM itdttJitnltd to imprœingtht qutÓiJy of 1ft in aU œmmudû/ by prom«ingstron& 4!'taivt I1JId I!tcotmtitblt mrmkipalglJlJt!fmtt.tnt Secrålaire d'Élal (Développement rural) (Initiative fédérale du développemen( économique dans Ie Nord de l'Ontario) ~ Onawa, Canada K 1A OH5 Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontari6) J . , (I 1 I. o An Open Letter to the Municipal Councils in Ontario Dear Mayor/ReevelWarden: The Government of Canada has been very pleased to partner with the Province of Ontario and local governments through the Canada-Ontario Infrastructure Program. Working together, we have jointly approved and announced 300 projects across Ontario to date, representìng a federal investment of over $440 million and total project costs of over $1.9 billion. Through participation in the Canada-Ontario Infrastructure Program, the Government of Canada has significantly augmented provincial and local resources available for priority infrastructure projects. On September 30, the Government of Canada's Speech from the Throne acknowledged the success of programs such as the Canada-Ontario Infrastructure Program by a signalling a long-term federal commitment to infrastructure: Working with provinces and municipalities, the government will put in place a ten-year program for infrastructure to accommodate long-term strategic initiatives essential to competiffven¡;ss and sustainable growth. Details on this commitment will be forthcoming. The time frame and dollar allocation for the Canada-Ontario Infrastructure Program have been clear since its launch in 2000. The Government of Canada has earmarked $680.7 million over six years for the Program. With the extraordinary and positive response to the Canada-Ontario Infrastructure Program, all federal funds available under the program have been earmarked for eligible projects nominated by the Province of Ontario. Since earlier this summer, the Government of Canada has closed the window for project nominations and will only consider new projects for which nominations have been previously agreed to by both Canada and Ontario. Should this situation change, I will advise you accordingly. /2 1 1 1 Canadã 2 Federal officials continue to expedite the review, approval and announcement of projects which were received prior to the closure of nominations and it is expected that all project approval announcements will be made by the end of this year. I am also hopeful that the Province of Ontario wit continue to support local infrastructure beyond those projects approved by the Canada-Ontario Infrastructure Program, to improve the quality of life of Canadians. I look forward to continuing to strengthen our partnership with the Province of Ontario and local governments as we shift our focus to ìmþlementation of approved projects under the Canada-Ontario Infrastructure Program and the realization of the long term commitment to infrastructure outlined in the Speech from the Throne, I remain, Yours sincerely, 2 1 1 elgin 99 Edward Street Telephone: (519) 631-9900 st.thomas St. Thomas, Ontario N5P 1 V8 Fax: (519) 633-0468 health unit - - October 3, 2002 Mr. Mark McDonald, Chief Administrative Officer OCT 4 2002 The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5~1 // Dear Mr. Mark }Y1c[Jonald: /' SUBJECr( FYI- FINANCIAL UPDATE On behalf of the Board of Health and myself, we are writing to both the City of St. Thomas and the County of Elgin to keep you apprised of some financial matters we are discussing at the Board of Health table. This information is solely an FYI. As reported at our September Board of Health meeting, the Elgin-St. Thomas Health Unit is the recipient of additional West Nile Virus monies from the Ministry of Health and Long Term Care, Public Health Branch. We are in receipt of an additional $75,000.00 to be spent on specific West Nile Virus activities.. We are now awaiting confirmation in writing from the Ministry with respect to how the money is to be spent and by when. It is anticipated that we have a deadline of December 31, 2002 to spend the dollars and that the money is to be cost-shared between the Health Unit and Municipalities (50/50). Once we have the information in writing, we will be discussing the matter at our Board of Health meeting and then with both the City of St. Thomas and the County of Elgin. Further, as of this writing, we are on target with our overall 2002-operating bUdget although we have had some unforeseen expenditures such as escalating costs for our Children In Need of Treatment (CINOT) program and the need for a new telephone system. Because of these additional expenditures, the budget is even tighter than usual and we are monitoring it very carefully. Should any further unforeseen issues arise, we will be in contact with both the City of St. Thomas and County of Elgin. We trust that this information is helpful in keeping you apprised of our financial issues and if you have any questions, please contact me. ~Sincerel" 7 :Jf _~ Cyn ia St. John Chief Administrative Officer Elgin-Rt Thomas Health Unit c. Board of Health members, Elgin-St. Thomas Health Unit 1 3 ~ ~~~ , Ontario Mlnlstère de l'En'Ýlronnement Ministry of the Environment 2002 2 OCT ouesf Bureau~duministre 135, avenUe SI. 12' étage TororttoONM4V 1 P5 Tél (416) 314·6790 Téléc (416) 314·6748 Clair Office of the Minister 135SI. Clair Ave. West 12th Floor ... Toronto ON . M4V 1 P5 Tel (416)314'6790 Fax (416) 314-6748 File Number 78395 , . .. " . , .1 SEP 302002 Mrs. Sandra Hefften Deputy Clerk . County ofElgin 45Ü.SunsetDrive St. ThömasON N5R 5Vl Heffren: ThanN: you· for yoûr September ·11, 2002 letter regarding Council's. support for the resolution by the Municipality ofLea¡:nington petitioning the Ministry of the Envin)ll¡:nent to .fe-establish an '~environmental compensation fund" to reimburse municipalities for the costs of cleaning \lP spills once other sources of funds recovetyhave been exhausted. Dear .Mrs Compensation Corporâtion (ECC) WaS dissolved in The ECC's average annual compensation Payout was approximately $69,000· over îts ten-year history, llowever, this agency cost Ontario almost $3 million to operate duringthat.timefra11le. Our govemment determined thatthe ECC was not a resportsible uSe oftaxpayets'money. As yolimay know, the Environmental 1996 under Bill 57 It is this govemment's positionthat Compensation requests can be addressed under ¡:>artX ofthe Environmental Protection Act (EPA). Specifically, Ontario's spills legislation underPart X ofthe Actplaces the primary responsibility for de<ilirtg with spills on the discharger.. Seètion 93 of the EPAplaces an absolute responsibility for cleanups on the owner(s) and person(s) in control of apolhitant at the time it is spilled.. The Act compels the dischargers of apollutanttQprevent and eliminate the adverse effects, and to restore the natural ertvironment. Irt situations where the discharger fails oris unable to.meet these responsibilities, Part X of the EP A provides a legîslativeframework for alteD}ative response actions. First and foremost, Section lOO( l)provîdes murticipalities and courtties. with the right to· resp()l1dto spills. Municipalities .are alsoptovided with right of entry under S~ction 95 and protectiort from prosecution under .Section 98. Further,.. Se¢tion 1 00(4) provides them wîth. the right to· compensation from the owrter(s) or persort( s) in control of the pollutant(s). The existing legislatiort ensures that the right to compensationurtder Subsection 4 maybe enforced by c()urt actiQn. .2 4 1 1 100% Recycled Chlorine Free. Màdê in Canada 0761G(03I01 <I Mrs. Sandra Heffren Page 2 The legislation was written in this way in recognition of the first response role normally carried out by municipal authorities and their need to have a firm legal basis for the recovery of spill-related costs. I would also stress that if cost issues do arise during major events, the ministry works on a case-by-case basis with affected municipalities and other stakeholders to find workable solutions, and to ensure that the best interests of human health and the environment in the area are protected \ s position to my attention. for bringing Council Thank you, again Yours sincerely, Chris Stockwell Minister of the Environment Mr. Steve Peters, MPP Elgin-Middlesex-London c: 5 1 1 ~t .r i " r t! it, ., The Premier Le Premier ministre œÆ of Ontario de l'Ontario Legislative Building Hôtel du gouvernement Queen's Park Queen's Park ~-,. Toronto, Ontario Toronto (Onlario) Ontario M7A IA1 M7A 1A1 September 9, 2002 SEP ¡? 2002 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Mrs. Heffren: Steve Peters, MPP for Elgin-Middlesex-London, has forwarded to me a copy of council's resolution about tax capping. I appreciate being kept informed of your council's activities. As this matter falls under the jurisdiction of my colleague, the Honourable Janet Ecker Minister of Finance, I have sent a copy of your correspondence to the minister for her information and consideration. Once again, I appreciate having this matter brought to my personal attention. Yours sincerely, '··"i".\ ,), ,£ -::. ;. r-.- -;; Ernie Eves, MPP Premier c The Honourable Janet Ecker Steve Peters, MPP, Elgin·Middlesex-London @ Wf·$@ ... .. .... ,... ., ···p,,·M····:·ü·,··J'·.···O··'.·: ... .. .... . '.' . .. . ... . . .. . - 1·1·1······ ... . .. .. ,···...······.···=r:~J@, 't'c.·Jm.~:;¡"Aft~r;¡AMC TO EXPRESS 11·1.. .... .<!IOµ.... .. .... ·òfoDiMio Septembèr 30, 2002 . . . Prepared for AMCTO by The C. G. Group BILL 177 - MUNICIPAL STA TUTE LAW AMENDMENT ACT, 2002 An Act to amend the Municipal Act, 2001, the Municipal Elections Act, 1996 and other Acts consequential to or related to fie enactment of the Municipal Act, 2001 and to revise the Territorial Division Act with the new Municipal Act, 2001 which comes involve terminology or updating cross-references The Acts that will be affected from this Bill are: the Municipal Act 2001; the Territorial Division Act; the Planning Act; and the Municipal Elections Act, 1996. Pmendments will also be made to the Education Act to parallel the amendments made to the Municipal Elections Act, 1996. As well, the legislation includes consequential and complementary amendments modifying 75 Ministry of Municipal Affairs and Housing acts and more than 75 acts from other ministries, changing terminology, correcting cross references and section numbers, and removing archaic rêferences. As a result of the Municipal Act, 2001, the Ministry of Municipal Affairs and Housing has a number of pieces of archaic and unnecessary legislation dealing with municipalities. This bill would repeal 27 such acts. Bill 177 amends a number of Acts to make them consistent into effect on January 1, 2003. The majority of the changes to refer to the relevant provisions in the new Act. Many of the amendments tolhe Municipal Elections Act resulted from consultations between the AMCTO and the Ministry. The AMCTO participated in the Municipal Election Act Project Team with the Ministry to identify problem areas and propose solutions as a result of the last two municipal elections. The overall objective of the amendments is stated as making "the municipal election process more accountable to the electorate and more efficient for the Clerks to administer". 1996 - Highlights Section 1(1) The definition øf "owner/tenant" now explicitly distinguishes resident owners/tenants and non-resident commercialtenahts. The definition now states that for election purposes an owner/tenant is an individual shown on the assessment roll assessed under the Assessment Act and tenants of non-residential properties whø are not necessarily shown on the assessment roll. Amendments to Municipal Elections Act, 1 Section 1(1) The definition of "owner/tenant" includes individuals who own land under a time share contract as long as the individual is using the property on voting day or for a period of six weeks or more during the year of the election as recommended by the Project Team. 2. of the Page I of3 Section 3· Referendum (iuestions must be submitted to the clerk on or before September 1 eleotion year in order for the question to be put before the electorate. 6 1 1 3. 4. Section 12(3) has been amended so that "citizenship and residency" are explicitly listed as types of qualifications that the Clerk can request from the voter as eligibility to vote. 5. Section 17 (2) The qualifications of electors have been amended so that an individual must reside or be an owner/tenant of land in the local municipality on voting day, not during a qualification period. This amendment is also made in the Education Act (Section 1(8» Section 25 (2.1) The Clerk is required to give a copy of an application for a name to be removed from the voters' list made by someone other than the name that appears on the application to the individual to whom the application relates. It will then be the responsibility of the individual whose name appears on the application to request a hE!aring from the Clerk to determine whether or not thE! application should be approved (Section 25 (3». Hearings between the Clerk and the person to who the application relates are no longer automatic. 6. 7. Section 30(1) Candidates who are Municipal employees will be required to take an unpaid leave of absence from the Municipality the day that individual is nominated. days to 8. Section 31 The period between Nomination Day and Election Day has been extended from 31 45 days as recommended by the Project Team S!;tçt[Qn33(2)(b) Candidates are no longer requirE!d to submit a notice of consent to the nomination. 10. Section 33.1 has been added to the Act requiring the Clerk to give to each candidate notice of the penalties relating to election campaign finances. 9. Section 42(3) Clerks will be required to establish the procedures and forms of voting equipment and methods, as well as providE! a copy of these to each candidate by September 1 (at least 30 days before Election Day in the case of by-elections). This has been changed from at least 30 days for both regular elections and by-elections. 11 is impossible for it 12. Section 44(4) The appointment of a proxy voter can only be made only after candidates to withdraw their nomination from the election. 13. Section 44 (5,6) Clerks are no longer obligated to accept proxy applications at the Clerks office. They are now permitted to accept proxy applications at other locations designated by the Clerk. 14. Section 56 (2) Recounts are now required to take place within 15 days after the Clerk's declaration of the results ofthe election, as opposed to 10 days. 15. Section 57 (2) If a recount has been ordered by a municipality, local board or Minister, the Clerk must hold the recount within 15 days after the resolution is passed or made, as opposed to 10 days. in the year of a regular 16. Section 65(2) Referendum by-elections cannottake place before March 31 election unless it is held in conjunction with a by-election for an office. to be paid for from a candidate's 17. Section 68(1)(c) The nomination filing fee is no longer required campaign account. 18. Section 69( 1) Candidates are required to keep a record of contributions, expenses, etc (listed in Section 69(1) (f, g, h, i and j) for the entire term of office of the members of councilor local board and until the newly elected councilor local board is organized. (ie) Candidates are required to keep a record of their campaign financial statement for a period of up to three years after the campaign. Page 2 of3 7 1 19. Section 78(7) Candidates may now file their campaign financial statement or audit electronically if the local municipality passes a by-law to authorize it. 20. Section 80(2.2) A candidate who fails to file their campaign financial statement or audit by the specified date will be suspended without pay from any office to which they were elected until the document is filed. Section 80(2.1) A candidate whose financial statement indicates a surplus and have not paid the amount required to the Clerk, or if the candidate exceeded the allowable amount of expenses during the campaign, the candidate will forfeit any office that they were elected to and the office will be deemed to be vacant. As well, the candidate will not be permitted to seek any municipal office until the next regular election. 21 22, Section 80(3) The Clerk is required to give notice to a candidate by registered mail that they are in default of submitting their campaign financial statement within 10 days after the default. The clerk is also required to give notice (not necessarily by registered mail) to the relevant council or local board within 1 o days after the default. 23. Section 80(5' §: n The penalties for default in filing a campaign financial statement takes effect on the 12th day after the notice is mailed. The Candidate has up to 91 days from the last day to file the document, to apply to the Ontario Court of Justice for an extension. If the court grants an extension for filing a document, the suspension of a candidate is also extended until either document is filed or until the end of the extension (whichever comes first). In addition to these amendments, the Ministry will develop regulations that raise the filing fee from $100 to $200 for head of council. As well, the per-elector amount candidates can spend on their campaigns will be raised from 50 cents to 70 cents per elector and the base amount will also be raised to $7,500 for heads of council and to $5,000 for others. The change reflects the increase in the Consumer Price Index since 1988, when the current limit was established. Page 3 of3 8 1 1 Page 662 CLERK-Elgin Co 1 519 fJ33 7fJfJ1 ASSOCIATIon OF?-) EST 16:51 69/25/62 22 01 Association of Municipalilies of Ontario p 6191 /'\"·'......r " ",".J ~~~ ~ ,'~ ,;. 416 97 FAX NO, 260 PM SEP-25-02 WED 06:0 393 Univoffiily AVa1UO, Suit. 1 r01 Terenro, ON M5G 1 EG (416) 971·9855' r.", (41B) 971-G101 emaU: ano®-1mo,n1unicC)I''I1.eoqm Td: er~t I September 25, 2002 - Alert 021040 immediate flftent/on of tile Clerk and Council ilw To TO AMEND MUNICIPAL ELECTIONS ACT housekeeping to the Municipal (2) Yestord¡¡y, the government introduced Bill 177, which includes omcndmønts to the new Munioipal Aot passed léJst year, and changes Ejections Act, MUNICIPAL ACT SSUE BACKGROUND: On December 12, 2001, Bill 111, the new Municipal Act, received Royal Ass,mt. It comes into effect on January '1,2003. As part of a housekeeping process, amendments are needed te> clarify sections in the Act, and to ensure that other pieces of provincial legislation arc Gonsi:,tent with it and to reps,11 Acts that are no longer relevant given the new Municipal Act. To d,wl with those issues, the government has introduced Bill 177, the Municipal Statute Law Amondment Act, 2002. The Bill ¡¡Iso clariOes some of the powers granted to municipal governments in the new Municipal Act, For Qxample, the financial powers thai can be exercised by municipalities thmugh their natLlral parson powers would provide flexibility in terms of their operations (e,g. buying supplies), but would not <lppiy to long-term borrowing as there are already specific sections dealing with this mal:ter in the new MunicipÐI Act. QOditkm, the Bill incorporates amendments to the Municipal Elections Act, including: * extending the date between nomination and voting day from the current 31 days to 45; .. increasing nomination fees for Heads of Council to $200; .. rai¡;ing the current maximum expenses allowed for election campaigns to reflect inflationary ch¡wges since 1988; sIJspencling Gouncillors without pay if they do not file their required financial statements by the deadline. If aftr~r 91 days thoy still have not filed, they would be removed from office (although there will be an appeÐI to the Courts to extend the 91 day period); giving Councils the option of appointing arms length committees to decide whether there should be compliance audits, but these decisions will also be appealable to the Gourts; stmnglhening and clarifying the powors of municipal election officials to require proof of volør eligibility; ensuring that records of expenses are kept by candidates for one full term (thl"ee years); and chûngin9 the ¡¡ections governing the removal of names from the voters' list, the eligibility of tirrHH;hore owners, tllC timing for eligibility of office, and the issue of municipal employees' le(:)ve if thoy choose to run for office, n o ~ ~ @ ~ AG110N The Association's Municipal Elections ActWorking Group, which prepared comments on proposed amendments, will review the legislation to determine how its recommend<ltions have becn reflected, and will take any action necessary as the legislative process for this Bill unfolds. This il'lf.Jf/r¡¡¡/ion is (¡Vai/able t/Jrouglr AMOs SUbscriptIon based MUNICOM network at w!!!'w,mu/1icom.r:p!JJ.. fl)r nWf!' ¡¡¡fom.nf:lön, pl&3Se contact: Jeff Fisher, ^MO S()nl~r rOIfY Advisor at 416·971·9856 ex!. 315 Page 882 CLERH-Elgin Co 1 519 &33 7&&1 ASSOCIATION OF?-) EST 89/38/B2 22:1&:33 01/04 Association of Municipalitìes of Ontario P c-& 0, .Ji:Í..\. . 619 L.\ 416 971 FAX NO, 260 SEP-30-02 MON 06:34 PM 393 univc,"~y AV01ue, Suite 1701 1·oronlo. ON M5G IE6 .:: e r1rvt \I Tel: (416) 971-9856' fax: (416)971-6191 erro.iI: m'lo@íJmJ.mLm!com.com September 30, 2002 ,- Alert 02/041 .."ttcntion of tile Clerk and Council tlle imtllodli1ti To Indicates Stronger Support for MUnicipalities the Second the Throne to open Throne Speech The Governor GÐneml of Canada delivered the Speech From Session of tho Thirly-Seventh Parliament of Canada Ir'f.uJc: issued by Ken Boshcorf, Thø following is the news release ~)pø~~ch. -...""'.."""""'--..............."""'-'----, Facts Thron¡~ in response to the AMO President Toronto, Ont., S¡~plemb{!r 30, 2002 - Ken Boshcolf. President Of the Association of Municipalities of Onlnrio, wdc:orned taelay's Fedcral Government's Speech From the Throne as a positive signal for municip(ìlilies. number of municipal concerns including multi-year funding for children, Natives, immigratìon, environment and training and discussed a care, poverty, Speech heaHr¡ 'rh!) Throne infm:>lruc:lum, education. The l"h,()I1(~ SpefJch made many positive indications, but Ontario municipalities are cautiously waiting for 1110 funding (jnd program details. "Municip<llItiøs need to be at the table in designing lhese new programs, and how tl10 funding is going to be dispersed. One size solutions do not work," said Boshcoff. AMO believes it is important to act quickly in all program areas, however the aid to the provinces in meeting the incr(1asing financial demands of health care is critical. Boshcoff said, "This will help evmyono including municipalities as we work to build strong, competitive communities. While there is emplJ<¡$i~ on large urban areas, we can iii-afford to lose sight that rural, small town and northern areas (Jrf¡ respol1siblIJ for 56% of !.he Gross Domestic Product (GDP) and they need attention as well." '~_""""""Jo_..."'.._.~_..., -.-, Specific muniâpal'¡/gl1lights of the Throne Speech Include: · Tùn-ye¡¡r pro[ram for infrastruclure to accommodate long-term strategic Initiatives, Within this frarno,work, there will be a new strategy for a safe, efficient and environmentally responsible Imnsport<:llion system that will help roduce congestion in our cities and bottlenecks in our trade corridors. Extend Fodcr¡¡1 investments in affordable housing for those whose needs are greatest, extend the Supporting Communities Partnership Initiative to provide communities with the tools to plan and imp¡~nlcnt !oc¡¡1 stn'lte¡¡ies to help reduce homelessness, Wc)rl< with interested provinces to expand on existing pilot programs to meet the needs of Aboriginal peDple livin!) in cities. '1"arg!'l! Føeleralre¡¡ional developrnent activilies to better rneet the needs of the knowledge economy ¡;md (¡(!dress the distinct challenges of Canada's urban, rural and northern communities. F{eclu(x¡ the borrier$ faced by new immigrants in seltling into the social and economic life of their new OOIYII"I1u/litic'5. Imploment a national drug strategy to adqress addiction while promoting public safety. Honow 1~¡[r,11 aid so that Canadians can have <lccess to adequate legal representation, (¡:¡Ir'ilrodllce legislation to slrengltlsn First Nations governance institutions. · · · · · · wWlM."mYDi(5)rn.com 20 315 the AMO municom websile at AMO EX0cutive D¡"eclor at 416-971-9856 ex! please visit For cr'(¡]f.Jlete Thror"õ Speech highlights, Vani Pa IMo,.m~ti()n, plo~so contact: rorm')r() Page BB2 CLERK-Elgin Co 1 519 633 7661 ASSOCIATION OF?-) EST 1B/B7/B2 22:B4:55 01/01 Association of Municipalities of Ontario P 6191 [''-'" (' g~l. ,.' 416 971 l FAX NO, 260 OCT-07-02 MON 05:36 PM 393 Univél~ily AVet1ué, Suite 1701 TO'ordo, ON MSG 1[;6 rt 'Ta; (416) 971-9856' fax: (416) 971·6191 ernell: M1o@Eimo,rnunicom,com October 7, 2002 - Alert 02/042 of the Clerk and Council immediate attention tlw '(0 lJPDA'T'E ON AMENDMENTS TO THE MUNICIPAL ELECTIONS ACT tho proposed ¡¡mendments AMO has somo concerns with compliance audits, ISSU£: to the the resulted in found on regard BACKGROUND: September 24th, (see Alert 02/040) the government il,troduced Bi 177, Mllnlc>;¡wl StDtU/Ø Law Amendment Act, 2002 which includes among other matters, changes to Mun;c.ip"?/ f,/(~ction$ Aot. The Bill is now available at: !(I!Yl.Ibf-,!JD.lL~1,J.lli,9a!g,Çlcl .!l1Jin ts(êlU.~.9·/ P ¡;1rl I ¡¡men ¡is(')ss some sLlccess. A summary of our input and Y:m.W" (J Lt.!! ),Ì,(,.QJJJ.&Q!1l. especially with AMO's early input ntroduced can be ion3/b17'7.pdf. tile Bill as 1'¡!!hIiOht!~ The AMO Goard t1ad requested that Councils be totally removed from the compliance audit process beci1u$r; they can be perceived to be biased no matter what actions they choose to take. The Association sugge:>ted ttlat, instead, Elections Ontario manage any requests made by individuals for compli8nco audits. It was also recommended that the costs of these audits be borne by the Province, and a fce be charged to individuals filing these requests. These fees would not be refundable ~¡houd requests prove to be vexatious/frivolous, or the candidates are exonerated. SOI"l\f) UndfJr Oill '17'7, Councils are still very much involved in the process, but the legislation gives them the option of appointing arms length committees to decide whether there should be compliance audits, Them is \¡ome concern that in the end Councils may be ·Ieft making decisions about elected officials when the audits are complete. It should be noted that there are appeals to the Courts. Municipalities would remain nnancially responsible for the issue, and would still not be able to charge fees for compli¡;¡ncc audit requests if the legislation passes 80m!) have suggostecl that if Eloctions Ontario manages compliance audits, they should audit municipal candì¡J;,¡[os as they reviow Provlnci;;¡1 candidates. This would likely prove to be too onerous and (;03!1y for the numorous municipal and schooi board candidates and for Elections Ontario. It also cannol bø forgollen that local elections involve independent (not party affiliated) candidates, nor are the sal,¡riê$ betwe.:;n Councillors and MPPs equivalent. AMO Dlso recommended that the maximum expenses allowed during campaigns be adjusted for inflation in futl,J"E) elQctions. It is our understanding that the regulations under the Act (if passed) wiil incro!)sc the) rmlximuf11 exponsos allowed for the next election based on the infiatlon rate since 1988 when tho Manici¡)(; Elections Act was first passed. The Association feels that the regulation should allowll10S0 adjustrnents to be m;;¡de automatically for all future regular elections. ACTION: The Association's Municlpa/ E/cclions Act Working Group will review the legislation (o$peciillly 1~) compliance alldit section) to identify any other concerns, and bring forward any ndditional recommendations as the legislation proceeds. 2 711i,~ in(()f m~liol1 is <Jv<3i1IJIJ/e through AMO:S subscription bÐsed MUNICOM network at WWW.JJJUllico!I..co!!.!. I'or mar" infötn1<1tiort, plGasl'< contact: Jeff Fisher, AMO Senior Policy Advisor at 416-971-9856 ex!. 315 Page 882 CLERK-Elgin Co 1 519 G33 7GGl ASSOCIATIon OF?-) EST 18/88/82 22:8G:48 01 Assoclalion of M unlcipalíllos of On Iorio p, 619 Â~- 416 971 FAX NO, 260 2 PM OCT-08-02 rUE 04 393 Un¡vc:,~lly AvèOVI), Sui,,, 1701 TOfOnlO, ON MôG 1Ee (416) G71.9SGS, f::u: (04Iß) 971-01D1 em:all~ amO@3nlo,rnun!cot1\.aom T. on Your rrformati of the Clerk and Council. thO) fltletltjol'l To October 8, 2002 - FYI 021026 Imilu~diate Attention ~or PROVINCE ESTABLISHES NEW FLU CONTROL STANDARD Issue: Annual influenzÐ inocul¡¡tion.s will no longer be mandated for Emergency Medical Attendants (EMA£;) <¡nd pfJmmedics, but a new influenza control standard is now in place. Bllckgr1)un<l For soverol years, paramedics raised concerns regarding the annual flu vaccinations they were f(!quircd to h¡¡vc under a Ministry of Health and Long-Term Care Communicable Disease StÇ\ndard. Unions bOfl!'m COUlt action to overturn the compulsory annual flu vaccinations. l'ho gov()f'I1mont responded to this concern this week by removing the requirement for annual flu vacc:ina\ions, But, they have also established a new influenza control standard to protect patients, parmnodics :'Ind trldr families. Municipalities and/or ambulance operators will be obligated to educate all or their p"ramedics/EMAs through self-learning programs on the benefits of having influenza inoculations. By October 31st of each year, they must have documentation regarding which paramedics have ond have not taken the vaccinations. flu shots they will be required to wear approved gloves emd masks care facilities, or for "...any other call identified as involving a "during the influenza season (October 31'1 and March 31'1). If paramedics ond EMAs do not take during any calls to and from long-term ratirmt at risk if Influenza is contracted. 1 addition, "...<.Iurlng a declared influenza outbreak in a health care facility, an unimmunized EMA or pmamotile will not be allowed to provide patient care in the local service area surrounding thE¡ outbreak, unlo5!J he or she has chosen to take antiviral medication." Some are concerned that "the local service mea" is not defined, anti lhis may create some confusion. The role of dispatch centres in the administration of tho slfmdard will need to be clarified. By November 1511' of each year, municipalities and/or operators must provide Information to the Ministry regardin( the numbers of pararncdics/EMAs employed by them, the numbers that have télken the flu shots, tile JlLlllibers that have not, and the numbers that have taken the educational program review and monitor this new Actio!): Tl10 Land Ambulance Implementation Steering Committee wi stnnd"lrd and its implemcntation. 22 Thi:¡ informlJtlon Is avail.¡lJle tI¡(ough AMO's subscrlplio/l based MUNICOM /letwork at !'!'!!..w.mlJnjgQt!1SiD!11, Fol"Turlh,,' information contact: ifiJ\!lH"~@!Ulli!.mJ¿ni,,!;!~. or tel: 416 971·9856 ext.315 1 E1sin 32.,TalþotStrøøt, StThol)1a$, ()ntario N5P 1A(J,(519)631'6537 E:mail: ecprnchin@èxøculink.com.. Fax: (519) 631-38!34 Museum Pioneer County '7 Q.CT The Members of County Council County of Elgin ' 450 Sunset Dr. St. Tho,mas, ON N5R: 5Vl 2002 Members, ~fCounty Council September 27 Onbehal(qfthe Elgin Coul1tyPioneef Museum, I wish to express our 'sincere gratitu4e for your generous <lonation ofa Sesquicentennial Atlas sign~dby themernbers ofCo.t¡ntyCouncil, towardsoµr silentauction. ,. . ... . The silent auction 1ì;as. proven t() be a fun and ~µccessfulpart of our third annual M¡)tderMystery evening, with,allpro(1eeds þenefiting the Museum. We are gratefuIfor the ~UP¡)Qrt ofbusines~es in thecoI1}munity .sµcha~ y()urs. With Y()Ur help we are able to· ensure thatthe heritage and cultufeof St. Thomas and Elgil1 County continue to.be preserved. . W¢haY~asked the$uccessful withathånkyoµ note. 'Dear bidder to acknowledge your contribution to our ¢v¢nt #¡;, Georgia Sifton Museum As$istant 1tÆ ~-~ Ontario Ministère de la Santé et des Soins de longue durée Ministry of Health and Long-Term Care Bureau du ministre 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7 A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov.on.ca/health Office of the Minister 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel (416) 327-4300 Fax (416) 326-1571 www.gov.on.ca/health 2002 I} OCT ~ I oJ¡t-/ Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin Ontario 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Mrs Hefften: Steve Peters, MPP, Elgin-Middlesex-London has forwarded the County of Elgin's resolution addressing the supply of professional hospital employees in your area. I appreciate your taking the time to write and the opportunity to respond. In the June lih Ontario Budget, Finance Minister Janet Ecker introduced Ontario·s fourth consecutive balanced budget. The minister announced that our government will invest $25.5 billion in health care in 2002/03 - an increase of7.3 per cent over last year. This additional funding includes a 7.7 per cent increase for hospitals to $9.4 billion, allowing for the expansion of priority programs such as cardiac, dialysis and MRI services. In addition, our government plans to work to provide multi-year funding commitments to hospitals that would allow them to better plan programs and address staffing needs and other requirements 7530-4658 We also recognize that quality of care is highly dependent on an adequate supply of appropriately skilled allied health workers. To this end, my ministry is working collaboratively to identify human resource needs within this group and to plan for future service needs. This includes our work with a medical laboratory technology stakeholder group to identify strategies to resolve some of the educational challenges affecting the supply of medical laboratory technologists. The report ftom this group will be presented to the Ministry of Training, Colleges and Universities and then be used as a foundation for discussion with educators and employers so that appropriate strategies can be implemented. We are also examining the rehabilitation and medical radiation technology disciplines to identify potential issues related to adequate future supply of these health care providers, as well as developing a common planning framework that will assist in health human resource planning. 2 23 , I Z02-08428 (01/04) 671-01 -2- Sandra J. Heffren Mrs With regard to the supply of nursing staff in your area, you may wish to note that in an effort to recruit more nurses into our health system, our government has invested over $800 million in new base funding for nursing since 1999. This includes an annual $ I 77 million commitment to facilitate the creation of permanent, full-time and part-time nursing positions. This funding has resulted in the creation of over 12,000 permanent full-time and part-time positions for nurses in all sectors Retention and recruitment strategies are the responsibility of hospitals. However, I encourage them to work collaboratively with nursing stakeholders including the Registered Nurses Association of Ontario (RNAO) and the Registered Practical Nurses Association of Ontario (RPNAO). Our government currently provides $10 million annually to both the RNAO and RPNAO for nursing education and recruitment and retention initiatives. These initiatives include education grants, development and implementation of best practice guidelines, advanced clinical nursing fellowships, and activities such as job fairs, career counseling and outreach to high school students and nurses who have left the profession. We have also provided almost $700,000 in one- time funding to support the development of an orientation template for both community health care nurses and long-term care nurses to support the integration and retention of new nurses in those sectors Weare also committed to exploring staffing issues by investing in health human resources research. Our government invests $1 million annually in the Nursing Research Unit to explore nursing human resources research in workload redesign, workplace environment, and service planning. An additional $1 million has been committed over the next two years for nursing research into supply, employment and human resources management to guide future health care planning and workplace enhancement. Our government recognizes and values the vital role that nurses play in Ontario's health care system. My ministry will continue to work with nursing stakeholder and employer organizations, nurse researchers and other stakeholder groups to support the nursing profession, identify issues, and develop strategies to better manage nursing human resources to meet the health care needs of the Ontario public. We will continue to work to ensure that the expertise and experience of nurses helps to achieve our vision for this province's health system. 3 '" 'À .;;:.',~; ~ , -3- Sandra J. Heffren Mrs Regarding the supply of physicians, you may wish to note that we are continuing to take important steps to address the challenges facing Ontario communities in meeting their physician services needs To address physician supply issues in the province, I announced plans in May 2001 to 1) increase medical school enrolment by 30%, 2) create a northern Ontario medical school and 3)add more postgraduate positions in northern, rural and undersupplied areas beginning in 2002. Our government also announced plans, in June 2001, to streamline and increase the province's capacity to assess, train and license foreign-trained doctors who are sponsored by communities in need. This will produce up to 90 foreign- trained physicians each year who will be eligible to practise medicine in Ontario, with up to 40 of these physicians requiring sponsorship by underserviced communities. We are currently exploring the possibility of further expanding assessment and training programs for International Medical Graduates (IMGs) and examining creative, new measures that work for Ontario. Let me assure you that my ministry remains committed to working with the municipal officials and residents of your community, and with health professionals, to improve access to necessary health services Thank you again for taking the time to write, Your comments are invaluable as we move forward with important reforms to our health care system. r Yours 25 1 MPP Steve Peters, c LONG TERM CARE CLIENTS, RESIDENTS, AN'D CAREGIVERS *We Would Like to Hear From You:¥- As pal:'t of a series of community meetings, we are hosting a consultation session for long term care Clients, residents, and caregivers to talk about Long Term Care Facility Redevelopment in .Elgin County. At this meeting we will:· . .¡' Present what we have heard from health service providers In Elgin County about long term .care service needs . .¡' Discuss Long Term Care Facility Redevelopment in Elgin County .¡' Ask meeting participants for their input about Long Term Care Facility Redevelopment in Elgin County. . - --- -- -- , n i Long Term Care Facility Redevelopment Elgin County -Consultation Session WHAT: Hosted by the Thames Valley District Health CounCil's Elgin Health System Planning Committee 2002 Thursday,October 30t\ 7:00 p.m. to 8:30 p.m . . WHEN St. Thomas Seniors' Centre 225 Chestnut Street, St. Thomas . . WHERE REGISTER BY OCTOBER 21sr, 2002 234 Contact: Lisa Barnes Phone: (519) 858-5015 ext. Email: Ib¡uni!S@.b{dhc.on.ca 36 1 For more information Contact: Amanda Terry, Senior Health Planner Thames Valley District Health Council Phone: (519) 858~5015 ext. 229 Email: ater~tvdbc.on.ca 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca Township of MALAHIDE October 9. 2002 20m 10 OCT County of Elgin, 450 Sunset Drive, St. llhomas, Ontario N5R 5VI Dear Sirs: RE: Parking By-law. 3002 THAT the County of Elgin be requested to administer the parking by-law and collection and processing for the Township of Malahide. passed the following Resolution on October 3 Malahide Township Council in this matter s assistance We would appreciate the County' Yours very truly, TOWNSHIP OF MALAHIDE If/¿ R. MILLARD, SUSAN E. WILSON rreasurer treasurer@township.malahide,on.ca Emai 27 1 C.A.O./CLERK parking by-law.wpd H:\diana\diana's files\Randy - 2002\county RANDALL R. MILLARD C.A.Q./Clerh Email: clerk@township.malahide.on.ca mlOngas (() October 9,2002 2002 .1 I OCT Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Union Gas customers will now have approved last week by the Ontario Mr. McDonald As you may have seen in the media, we are pleased to advise that an additional three months to pay the retroactive rate adjlistment Energy Board (OEB). Dear In response to customers' concerns, we have extended the retroactive payments over six months, which we hope will be of assistance. The typical residential user can expect to pay, depending upon past usage, an estimated $20 per month. This adjustment applies to all customers in the Union Gas service area except those who became customers after January 1, 2002. Customers received natural gas service during 2000 and 2001 for a price that was lower than cost. With the approval of the Ontario Energy Board, the body that regulates the energy sector in Ontario, we are now collecting the difference between what the customer paid for natural gas service and what it cost Union Gas to provide that service. As a natural gas delivery company, Union Gas must ensure there is always a sufficient and reliable supply of natural gas available to all natural gas users in its service area, regardless of how cold it gets or how high the demand. If natural gas users need more natural gas, it is Union Gas's mandated responsibility to provide it. However, unlike other businesses that pass on costs as soon as they occur, Union Gas cannot change its rates without first having them reviewed and approved by the Ontario Energy Board to ensure these costs are prudent and justified for customers. The Board also approved a modest delivery rate increase for most customers in the range of 1 to 2 percent per year. Should you have any questions or require any further information, please do not hesitate to contact me. I can be reached at 519-667-4211 and acree unionqas.com. Sincerely, =-ÂfiIAr\Q ANNE CREERY Union Gas District Manager London / Sarnia London, Ontario N6A 4Pl 28 1 Road West, P.O. Box 5353, Station A, 109 Commiss tel. 519 667 4100 fax 519 667 4111 Union Gas Limited. A Westcoast Energy Company ioners ~ Ontario LEGISLATIVE ASSEMBLY OF ONTARIO PLEASE REPLY m: TED ARNOTT, MPP WATERLOO'WELLlNGlDN QUEEN'S PARK OFFICE 4th Floor, Mowat Block 900 Bay Street Toronto, Ontario M7A 1L2 TEL (416) 32S-3880 FAX (416) 325-6649 emaJI: te<Lamott@ontla.ola.org www.tedamottmpp.com 1 5 2001 OCT Queen's Park October 7, 2002 Ms. Sandra Heffren, Deputy Clerk County of Elgin 450 Sunset Dr. St. llhomas, ()ntario N5R 5V1 30, the Heffren, Please thank Council for their resolution in support of my Private Member's Bill Volunteer Fire Fighters Employment Protection Act. Ms, Dear I have enclosed for Council's review a news release and records from Hansard on the Bill that will provide them witIi an update. Public hearings will likely take place on October 15th, and 21 5t before the Standing Committee on Justice and Social Policy as indicated in the enclosed Notice of Public Hearings. letter and enclosures with Council. llhank you, and please share my .P MPP Steve Peters, TA/aj c.c. * -800-265-2366 29 (519) 787-5247· Fax (519) 787-5249· Toll Free: P9 . Tel East, 2nd Roor· Fergus' Ontario N1 M 81 SI. Andrew 51. Waterloo-Wellington Riding Office: NOTICE OF PUBLIC HEARINGS: BILL 30 - VOLUNTEER FIREFIGHTERS EMPLOYMENT PROTECTION ACT, 2002 PROJET DE LOI 30 - LOI DE 2002 SUR LA PROTECTION DE VEMPLOI DES POMPIERS VOLONTAlRES The Standing Committee on Justice and Social Policy will meet to consider Bill 30, An Act to amend the Fire Protection and Prevention Act, 1997 in order to protect the employment of volunteer firefighters. Hearings are scheduled to be held in Toronto on Tuesday, October 15, 2002 and Monday, October 21,2002. Interested people who wish to be considered to make an oral presentation on Bill 30 should contact the Committee Clerk by 5:00 p.m. on Wednesday, October 9, 2002. Those who do not wish to make an oral presentation but who are interested in commenting on the Bill may send written submissions to the Committee Clerk at the address below by 5:00 p.m. on Monday, October 21, 2002. Copies of the Bill may be purchased through Publications Ontario at 1-800-668-9938, or at (416) 326-5300 in Toronto. An electronic version of Bill 30 is also available on the Legislative Assembly website at: www.ontla.on.ca. Toby Barrett, M.P.P. Susan Sourial ChairlPrésident Clerk/Greffière Room 1405, Whitney Block /Bureau 1405 Queen's Park, Toronto, ON M7 A IA2 Telephonerré1éphone: (416) 325-7352 Facsimile/Télécopieur: (416) 325-3505 TTY/ATS: (416) 325-3538 Collect calls will be accepted.! Nous acceptons les appels à frais virés. 30 1 Whitney édifice ~ Ontario LEGISLATIVE ASSEMBLY OF ONTARIO PLEASE REPLY TO: TED ARNon; MPP WATERLOO·WElllNGTON QUEEN'S PARK OFACE 4th Roar, Mowat Blod< 900 Bay Street Toronto, Ontario M7A 112 TEl. (416)325-3880 FAX (416) 325-6649 email: te<Camotl@ontJa,ola,org www.tedamottmpp.com News Release September 24, 2002 Waterloo-Wellington MPP Ted Arnott MPP Ted Arnott Tells House That Public Hearings Are Urgently Needed on Bill 30 to Protect Volunteer Fire Fighters From Strong Arm Tactics Waterloo-Wellington MPP Ted Arnott has told the Ontario Legislature that public hearings are needed immediately for his Private Member's Bill 30, a Bill to protect Volunteer Firefighters from coercive tactics being used by the professional firefighter·s union. He made the statement in the House upon its return from summer recess on September 23, 2002 Following question period that day, he presented a petition brought to him by firefighter Tim Lee, with over 4,350 signatures in support of this kind of legislative action which Mr. Arnott described às being"... probably the most substantial petition I've presented in my 12 years in the Legislature." Bill 30 would put in place protections for 'double hatters' - or firefighters who work in cities and also volunteer as firefighters in their home communities. In his statement, he described the problem that is affecting volunteer firefighters and their departments in Ontario 'The Ontario Professional Fire Fighters Association is using coercive tactics aimed at forcing these double-hatters to quit as volunteers, and some have. They want to phase out all double-hatters and they have raised a levy on their members for the cost of legal action in their fight against Bill 30, the Volunteer Firefighters Employment Protection Act," Mr. Arnott told the Legislature. the professional firefighters' "1 have high regard for all our firefighters, but on this issue union leadership is wrong," he declared. 2/ * 1 -TeL (519)7B7-5247 - Fax (519) 7B7-5249' Toll Fro<: ,-800-265-2366 3 1 Fergus-OntartoN1M lP9 2nd Roor - Eas 81 SI. Andrew St waterloo-wellington Riding Office: -2- "Bill 30 was supported in principle by the House on June 6, and if passed it would protect the right of full-time firefighters to also serve as volunteer firefighters and put a stop to the strong-arm tactics being used against them," he added. Mr. Arnott also advised the Legislature of the broad-based and growing support for his Bill. It is endorsed and supported by the Association of Municipalities of Ontario, the Fire Fighters Association of Ontario, and some 69 municipalities so far. He also stated that the Large Urban Mayor's Caucus of Ontario passed a resolution in support ofBil130 and it was signed by the Chair ofthe organization, Mississauga Mayor Hazel McCallion. His statement also reminded the House about the situation being faced by Tim Lee, a double hatter who works as a professional firefighter in Whitby and serves as a volunteer firefighter in his home community of Little Britain. "trial "Mr. Lee was charged by his union for volunteering and his case was put before a board" on August 20th and that board is deliberating on his fate," said Mr. Amott, "I'm determined to move forward with this protection for volunteer firefighters, and I urge the standing committee on justice and social policy to begin public hearings on Bill 30 immediately," he asserted. -30- Further Information Ted Arnott, M.P.P. W aterloo- Wellington (519) 787-5247 /1-800-265-2366 McCallion Background Information Enclosed: *Resolution passed by LUMCO, signed by Mayor Hazel *Hansard record of Statement and Petition 32 1 .com www.tedarnottm is posted at This release LEGISLATIVE ASSEMBLY OF ONTARIO Official Record of Debate (Hansard) PEnnON - VOLUNTEER FIREFIGHTERS it's mtended to be addressed September 23, 2002 Mr Ted Arnott (Waterloo-Wellington): I have a petition, and to the Legislative Assembly of Ontario. It reads as follows: "The International Association of Fire Fighters is taking actlOn to prevent the full-hme firefighters in our rural communities from volunteering as volunteer firefighters on their days off. This move will affect both our volunteer fire services and our communities' rural lifestyle. "We, the taxpayers and voters of the city of Kawartha Lakes, do hereby request the intervention and action of the government of Ontario. We ask the government to take immediate action to clarify legislation to protect firefighters from the effeCts of union discipline on continued employment. "Specifically, we ask that the Mimster of Labour, the Mimster of Municipal Affairs and the Solicitor General work to amend the application section of the Labour Relations Act, 1995, to include application to firefighters those parts of the act pertaining to union discipline and the duty of the union to provide fair representation to its members, namely sections 51 and 74 of the Labour Relations Act, 1995. We, the people of the city of Kawartha Lakes, further ask the government to act immediately, as the effects of the IAFF conduct are now negatively impacting our rural fire protection services" I've petition substantìal most 33 probably the 1 It's This is signed by around 4,300 people. presented in my 12 years in the Legislature. ONTARIO ASSEMBLY OF Official Record of Debate (Hansard) LEGISLATIVE VOLUNTEER FIREFIGHTERS in September 23, 2002 Mr Ted Arnott (Waterloo-Wellington): Volunteer firefighters are vital to public safety most of the communities throughout Waterloo-Wellington and the province. Many volunteer fire departments are strengthened by the expertise of double-hatters, who are so called because they are full-time firefighters in cities and also serve their home communities as volunteer firefighters. The Ontano Professional Fire Fighters Association is using coercive tactics aimed at forcIng these double-hatters to quit as volunteers, and some have. They want to phase out all double- hatters and they have raised a levy on their members for the cost of legal actiOIl in their fight against Bill 30, the Volunteer Firefighters Employment Protection Act. I have high regard for all our firefighters, but on this issue the professional firefighters' union leadership is wrong. Bm 30 was supported in principle by the House on June 6, and if passed it would protect the right of full-time firefighters to also serve as volunteer firefighters and put a stop to the strong-arm tactics being used against them. The Association of MunicIpalities of Ontario, the Fire Fighters Association of Ontario and, so far, some 69 municipalities have indicated support for my bill. Recently, the Large Urban Mayors' Caucus of Ontario passed a resolution signed by Mayor Hazel McCallion supporting mybiIl. I want to remind the House about the situation faced by Tim Lee. He works as a professional firefighter in Whitby and serves his home community of Little Britain as a volunteer firefighter. Mr Lee was charged by his union for volunteeríng and his case was put before a trial board on August 20. That board is deliberating on his fate. He has worked hard on behalf of volunteer firefighters and has brought me a petitio.n containing about 4,000 signatures asking for legislation to protect double-hatters trom these coercive tactics. I plan to present the petition in the House this afternoon. the 30 I'm determmed to move forward with this protection for volunteer firefighters, and I urge committee on justice and social policy to begin public hearings on Bill 34 1 standing immediately. Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 ~ Ontario Room 331 Main Legislative Building Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGiN - MIDDLESEX - LONDON Toronto, Ontario M7A 1M Tel: (416)325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org 2002 .' OCT October 8, 2002 Honourable David Young Attorney General II II! Floor, 720 Bay Street Toronto, ON M5G 2KI Dear Minister I am writing you to share the concerns the County of Elgin has withyour decision to reduce court time for Provincial Offences Court offences in the Elgin area by 50 per cent. I share Warden John R. Wilson's concerns over lost revenue, case backlog, increased paperwork, the continuing justice of the peace shortage and the lack of advance notice about the court time reduction. Minister, all Ontarians need timely access to justice and your government's actions do nothing to serve this need. letter and forwarding a s Warden Wilson' I would greatly appreciate you responding to copy ofthat response to my office. you in advance for your time and consideration and look forward to As always, I thank your response. Sincerely, ~~ Steve Peters, M.P.P. Elgin- Middlesex-London The County of Elgin Cc Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 lti Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416)325-7262 Email: steve_peters-mpp @ontla.ola.org 200? 17 OCT October 10, 2002 Honourable Tony Clement Minister of Health and Long-Term Care lOth Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7A 2C4 Dear Minister: Please find enclosed a letter from the County of Elgin supporting a resolution from the City of Weiland. That resolution is also enclosed. Minister, the resolution urges your Government to address the issues restricting Ontario- trained doctors to gain re-entry to the provincial system and practice in Ontario. I feel this issue affects all Ontarians and must be addressed promptly by your Government. responding to the County of I would appreciate your reviewing the letter and resolution, Elgin and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Torontò, Ontario M7A1A4 Tei: (416) 325-725d Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org 2002 21 OCT 2002 Honourable Chris Stockwel Minister of the Environment 900 Bay Street, 12th Floor Toronto, ON M4V IPS October 15 Dear Minister: Please find enclosed this letter from the County of Elgin supporting a resolution passed by the Municipality of Leamington calling on your Ministry to re-establish an Environmental Compensation Fund to be used to reimburse municipalities for the clean up of spills once other sources of recovery have been exhausted. Minister, I would appreciate your reviewing this resolution, responding to the City and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, s~~ Steve Peters, M.P.P Elgin- Middlesex - London County of Elgin Cc Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 E-mail: steve_peters-mpp-co @ontla.ola.org ~ Ontario STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1M Tel: (416 Fax: (416 Email: steve_peters-mpp @ontla.ola.org 325-7250 325-7262 2002 21 OCT 2002 Honourable Jerry Ouellette Minister of Natural Resources 6th Floor, Room 6630 Whitney Block 99 Wellesley Street West Toronto, ON M7A IW3 15 October Dear Minister: Please find enclosed letters from the County of Elgin and the City of St. Thomas supporting a resolution from the Municipality of Hastings Highlands that calls for the immediate re-introduction of the spring bear hunt. Minister, I would appreciate your responding to both letters and forwarding copies of your correspondence to my office. Thanking you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin- Middlesex - London Cc: County of Elgin City of St. Thomas CONSTITUENCY OFFICE 499TalbotSI. 81. Thomas, Ontario Tel. (519) 631·3921 1-800-265-7810 Fax (519) 631-8555 HOUSE OF COMMONS OTTAWA,CANADA KIA OA6 THOMAS OTTAWA OFFICE Room 658 Confederation Building House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613) 996-<S9T. ?rm Hi' OCT October 15,2002 N5R 5V1 John Wilson Elgin, County of 450 Sunset Drive St. Thomas On Dear John Wilson, Re: Canada-Ontario Infrastrnctnre Program project nomination closure. The Government of Canada, the Province of Ontario and municipalities across Ontario partnered together in the very successful Canada-Ontario InfTastructure Program. To date, over 300 projects have been announced across Ontario, representing a federal investment of over $440 million and total project costs of over $1.9 billion. All federal funds eligible under this program have been earmarked, and earlier this summer, the Government of Canada ceased to accept project nominations. First priority of the infrastructure program was 'green' municipal inrrastructure projects including water and wastewater systems, storm~water management, solid waste management and recycling, and energy efficiency of buildings and facilities owned by local governments. The Government of Canada approved funding for all water-related projects, nominated by th¢ province. Unlike previous infrastructure programs, this program was not formed on a per capita basis, and a strong commitment was made to assist rural Ontario, small towns and small cities. I There are still two water-related projects that will be receiving funding in the riding, and expect the announcements to be made shortly. . infrastructure money to this riding amounted to 1994, Since the program's inception in approximately $14,500,000. The many projects approved were varied: rrom $2,300 to upgrade public washrooms in Port Burwell, to larger projects such a.s upgrading of Highway 4 at a cost of$I,033,333 35 , A sampling of other *projectsapproved, included: GAR KNUTSON, M.P. Elgin-Middlesex-London .+. road work, $92,000; upgrade park in Rodney, $15,600; sewer upgrade and hydro, trailer park, $16,700; water main, $36,900; Port Glasgow Marina expansion, $166,700; roadway slope stabilization, $1,600; culvert reconstruction, $23,000; water main, $116, 300; Police Station, $208,300; downtown landscaping, $3,200; Park Street sewer, $28,600; East Elgin Community Complex, $1,373,556; Eden bridge, $185,000; road upgrade, $11,666; Fire Hall, $42,500; water main, $59,600; Nevill Road upgrading, $9,800; Central Elgin: Belmont and Port Stanley arenas, $121,000; Port Stanley, Edith Cavell reconstruction $40,400; Port Stanley parkette, $85,000; Port Stanley Smith Street work, $2,400; Port Stanley, reconstruction of Bostwick Street, $13,500; Belmont road reconstruction, $19,500; Belmont water main; $21,000; Belmont road resurfacing, $4,900; Delaware: Cook Road bridge upgrading, $6,700; Dutton / Dunwich: Scotland park equipment, upgrades: $34,125; water system, $21,500; Dunwich - replacement of road department garage, $66,800; Dutton, construction of picnic shelter, $26,700; Dutton, retrofit of Town Hall, $34,500; Dutton-replacement of sidewalks, $20,800; Dutton-replacement of fire hydrants, $17,700; water main upgrading, $10,000; Elgin County: Various bridge and road projects: $2,012,500; reconstruction of Fleming bridge, $170,000; replacement of Cooks bridge, $280,000; Bobier Home construction, $484,000; Eden Bridge deck, $56,500; Road 2 resurfacing, Wt Lorue, $33,500; Elgin County Public and Separate Boards of Education: Infrastructure projects, $456,947; London: Southside sewers, $2,700,000; Malahide: Municipal Office, $ I 40,000; Half Moon Road upgrading, $13,700; Middlesex Centre: bridgework, $21,000; North Dorchester: Bridge work, $8,300; Dorchester Mill Pond, $284,933, South Dorchester, 11th Conc. Road reconstruction, $47,000; water supply upgrade, $14,400; Ontario Ministry of Transportation: Talbotville Hwy 4 resurfacing, $226,300; St. Thomas Hwy 4 resurfacing, $1,220,000; Municipal Centre, $12,300; sidewalk upgrades, drainage upgrading, $3,800; 2/ Aldborough: Aylmer: Bayham: Chatham Street $13,400; 36 1 Port Burwell: 3/ Elgin Pioneer Museum renovations, $133,000; water system: $206,521; Memorial Arena roadway/sewer upgrading, $22,700; City Hall annex renovations, $167,300; First Ave-Chestnut trunk sewer, $321,000; Fire Hall re-bricking, $62,900; sidewalk reconstruction, $268,100; Pinafore Park lighting upgrading, $39,400; Roof replacement, Airport Hangar, $16,600; Fanshawe College construction, $939,100; South Edgeware Road reconstruction, $185,400; South Dorchester: Wilson Line reconstruction, $3,000; Southwold: Con. Road 5 reconstruction, $30,000; Fingal fire hall, $20,000; Equipment storage shed, $41,700; Gore Road upgrade, $47,900; Bush Road reconstruction, $9,200; Springfield: street lighting, $6,000; Municipal Hall improvements, $1,200; Inverness Street resurfacing, $800; Straffordville: road work, $35,000; Vienna: Edison Museum upgrade, $4,700; catch basin, $3,433; Village Community Centre, $5,766; bridge work, $241,667; Snow Street catch basins, $2,000; N orth- King Streets resurfucing, $ 1,100; West Lome: Arena safety upgrades, $27,508; street work, $101,000; Municipal Administration / Fire Hall construction, $103,900; water main reconstruction, $16,800; Yarmouth: reconstruction of Colborne Street, $61,700; Tower Road reconstruction, $138,900; Yarmouth Centre road bridge reconstruction, $16,200. Thomas: St. supplied by Industry Canada) I am sure you will agree we benefited greatly ITom this program in the riding of Elgin- Middlesex-London. I would like to thank the province of Ontario and all the municipalities and their dedicated staff for taking the time to complete application forms and make an investment for the future to improve the quality of life in y is a sampling with estimated figures, (*List 37 Yours truly, ~ Gar Knutson, GK:smc 189 Elm Street, PO Box 2007 51. Thomas, Ontario, Canada N5P 3W2 Te1519631-2020 . Fax 519 631-1825 St. Thomas-Elgin General Hospital Good Health Working Together for Your 2002 Monday, October 21 2002 ELGií~ !;)":P,¡.""!=<:! t,Jt..:. ~ ~n~,))'\,,>,') 21 OCT John R. Wilson, Warden County of Elgin 450 Sunset Drive St. Thomas, Ont N5R 5V1 the Warden Wilson I am in receipt of your letter of Oct 01/02, received at this office Oct 17/02, regarding lack of a St. Thomas - Elgin General Hospital Paramedic presence at the 2002 Fire Muster. Dear Let me assure you this is the first event that I'm aware of that we were not able to attend. The St. Thomas - Elgin General Hospital Ambulance Service has been in attendance at a number of events this year. A list of those events is attached with the number of hours per event. I was given approximately one week notice prior to the Fire Muster along with an apology for the late notice from Mr. Ray Ormerod, Chairman of the Fire Muster committee. My recollection is that I was asked to supply a vehicle and crew for a static display. A number of staff were asked if they would volunteer their time to attend however, I could not find any volunteers. I acknowledge I did not post a memo asking for volunteers. It is now standard practice to post all requests for volunteers Finding volunteers at this service has become increasingly difficult of late. I hope counci understands this is a unionized environment and I am not in a position to force my staff to volunteer for any event. I do encourage all the Paramedics to volunteer for community events such as this one. I appreciate the efforts of Mr. Peter Deryk, who used his contacts to secure volunteers from outside of the county so this event could move forward successfully. The Service Manager and a Supervisor from Lambton County EMS agreed to attend the event. The first priority of the Ambulance Manager is to provide staffed ambulance coverage to the community. Staffing during the summer months and on long weekends is particularly difficult. The St. Thomas-Elgin General Hospital Ambulance Service Our Core Values Compassion Respect Accountability Simplicity shares 38 1 its part time staff with other services so their availability is limited. My point is our employees require time off with their families and as the employer we make every attempt to accommodate them. with Both the hospital and the ambulance service are cognisant of the fact they operate local & provincial tax dollars. With the public funds we receive we provide the best possible service to the citizens of Elgin County. Whenever possible we do our best to enlighten and educate the public to the capability and level of service we provide. Shortly after the Fire Muster I had a lengthy conversation with Councillor Rock regarding this event. I assured him it was never my intention to snub the event or embarrass County Council. I will be asking the event organizer for more notice and an agenda of the events that the ambulance service is expected to be involved in. We will of course continue to do our best to support all community events we are invited to, and if we are unable to attend the county representative will be notified. I regret any embarrassment or disappointment caused by our lack of attendance at the Fire Muster. We will continue to make every effort to attend all events we are invited to, volunteers and call volume permitting. Participating in local community events is an important part of our service and we do it with pride, We look forward to an invitation to participate in the 2003 Fire Muster. ~ Sincerely R!- Rick Furnish, Manager Ambulance Services Our Core Values Compassion Respect Accountability Simplicity, Hospital ~9 1 Rien VanBrenk, Councillor B.Lambert, Director, Ambulatory Programs P.Collins, President, St. Thomas-Elgin Genera cc: Thomas-Elgin General Hospital Ambulance Service Volunteers Events St. Paramedics 18 hrs 2 people x6 hrs x3 = 3 events per year. Impact program: 3 people x 8hrs= 24hr (Rick, Harry, Peter) 12/02 day June Emergency Services hours (Brent) 1 July 04/02 Grace United Church (Harry) Aylmer Concerned Parents Mock disaster and bike rodeo June 2/02 two people 7 hours = 14 (Laura Dawn) 10 hrs person July 22/02 I World youth day 11I02 one person 3 hour (Rick) Safe Communities July 11102 Redman golf tournament July Spare vehicle sent to Union Golf Club re: ten volunteers 4.5 hours each = 45 hrs 17/02 County Mock disaster Sept (Dawn & Tat) =4hrs Ave Day Care Centre Oct 09/02 two people 2x2hrs Forest · Lambton county EMS attended at World youth day because volunteers could not be found at any of the County ambulance services. · The St. Thomas Paramedic Association stated in their minutes of the May 8th meeting they felt the World Youth Day event was unsafe because of under staffing. As the Manager of the St.Thomas Ambulance Service I expressed my concern at the World Youth Day, HeaJth and Fire Task force meetings about the lack of ambulances, but both Gerry King, MOHL TC and K. Dunn felt that we only needed I ambulance for this event (Minutes ofWYD meeting Sept 27/01) At the March 08/02 meeting it was agreed all medicaJ staff would be paid for attendance at WYD' I think this is in large measure why we didn't get any volunteers. It should be noted both the ambulance service and the hospital donated aJl required supplies for this event 3hrs x two people = 6hrs Fire Prevention Week demonstration at St.Thomas Fire Hall. 40 1 · · P· ·j'··E· ß E . . Jf.. i ,,- ..: ,($1"j¡k ., <4(\21 ,... ; ~. ,; ~~m ....~r: . no '. ~ . ; . ~' , .J... Þf~l~tt'rtdt'l ,l'élinÛII.utiì!f11!t fk tMt.(ÚM:I df:t wtNÚ,¡Ù'U$/ft d'i{ppwmtkw,g,t 'p 111 R '.') ., . i,¡ .. ... I I.. .....·¡r- ,-t'%~U Pilot .timißimt .kèty#jvøL<;, R(fd!ft:t¡(¡¡/j~ ßluf I(I(JJ':n¡rtg~ htit.iÚÛII<!: for MuniciDalities October 17. 2002 Announcina a New Climate Chan Dear Municipal Leader, Environment Canada is pleased to announce the launch of the Pilot Emission Removals, Reductions and Learnings (PERRL) Initiative. PERRL is a new federal initiative which is part of Canada's Action Plan 2000, the federal government's action plan to combat climate change. It is designed to provide Canadian companies, organizations and even individuals with an economic incentive to take immediate action to reduce greenhouse gas emissions, As a municipal representative, the opportunity offered by PERRL to address climate change in your community may be of particular interest to you Through PERRL, the federal government plans to buy the rights to verified greenhouse gas emission reductions from eligible projects, each on a fixed price per tonne basis. PERRL is now accepting bids for G HG removals and reductions from two types of new projects: landfill gas capture and combustion, and CO2 capture and geological storage. Project proposals and bids will be accepted unti' December 12, 2002. Full details on the objectives and operations of the PERRL Initiative can be found on the PERRL web site, at www.ec.gc.ca/perrl. Information is also provided on how to participate in the auction round. Inquiries about the project can also be submitted by email to perrl@ec.gc:ca Environment Canada is pleased to offer this new opportunity to municipalities to work together to meet the challenge of addressing climate change. We look forward to your participation. ~7 c:-t.>.........-t....ß::.t?' .- ?, ......., ~ ': C·:····· Rob James PERRL Operations Manager µ~ Steve Blight PERRL Program Manager Sincerely, Canada PERRL Program Office . Environmental Protection Service. Environment 11th Floor, Place Vincent Massey 351 SI. Joseph Blvd., Hull, Quebec K1A OH3 4 1 Benefits Consulting Expelis conseils en avantages sociaux Heath Lambert (» 305 . 191 The West Mall Toronto, ON M9C 5K8 Telephone: 416-620-0779 Toll Free: 1-877-HEATH·TO 1-877-432-8486 Fax: 416·620-9416 www.heath.ca October 4, 2002 Mr. Harley J. Underhill Director of Human Resources The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5.R 5Vl Dear Mr. Underhill 2001 review. A of our Study for the County of Elgin at December 31 We present below an executive summary of the financial results complete analysis is contained in our report dated October 2002 WSIB Actuarial Total $676,800 $586, I 00 $90,700 Net Self- Insured $404,200 $313,500 $90,700 Reinsured $272,600 $272,600 $0 Assets Liabilities Excess Assets liabilities for two West Life. These and liabilities For completeness, we have shown equal and offsetting assets and claims that are totally reinsured on a dollar for dollar basis with Great were claim files from the 1970's. The balance of the net self-insured assets relate to all injured workers from January I, 1998 to December 31. 200 I The excess assets of $90,700 represent the value at December 31, 200 I of those assets in excess of the required liability. This amount could be retained in your reserve funds to provide a contingency margin against adverse experience, or used to fund other WSIB- related initiatives. further discussion. Please feel free to contact either of the undersigned for Yours truly ~ , d Lorna Schiralli, BSc, FSA, FCIA, Actuarial Consultant. BA, MEd, RSBA, Donald G. (Don) Timmins, Senior Consultant. A \¡\ aT T A TOR 0 N T 0 Inc. Heath Lambert Benefits Consulting G E p N N w y GAR L C A R .. u V o c i\1 A \