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September 24, 2002 Agenda ORDERS OF THE DA Y FOR TUESDA ~ SEPTEMBER 24TH. 2002 AT 9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting held on September 10, 2002. 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Pre.sentations and Delegations DELEGATIONS: 1-2 9:30 A.M. Karen Chan, Ontario's Promise, to present background information on The Partnership fpr Children and Youth - Ontario's Promise (ATTACHMENT) 5th Motion to Move Into "Committee Of The Whole Council" 3·39 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence - see attached 40-55 1) Items for Consideration 56·97 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items - see separate agenda 10th Recess 11th Motion to Rise and Report 12th Motion to Aqopt Recommendations from the Committee Of The Whole 98-103 13th Consideration of By-Laws 14th ADJOURNMENT lUNCH WILL BE PROVIDED October 20-23, 2002 AMO Counties and Regions Conference - Sudbury ') Ontario's Promise The Partnership for Children and Youth BACKGROUNDER On November 3, 2000, former Premier Mike Harris launched Ontario's Promise - The Partnership for Children and Youth. Ontario's Promise supports Ontario's children and youth by providing leadership, supporting the province's long tradition of volunteer spirit and community service, and mobilizing various sectors of society to promote a shared responsibility of'PuIIing Together for Ontario's Kids.' The initiative brings together businesses, non-profit agencies serving children, community leaders, parents and individuals to work together to make and keep five promises to the province's young people. Ontario's Promise is committed to promoting shared responsibility, intersectoral partnerships and citizen engagement to support children and youth around five promises. Board of Councillors -) Ontario's Promise is led by an advisory Board ofCounciIIors comprised ofhigh-profiIe business and community leaders. Chaired by Mike Harris, and supported by a group of Celebrity Ambassadors, the board works to champion the goals of Ontario's Promise. The Five Promises At its core, Ontario's Promise is really five promises - each made to the children and youth of this province. Taken together, these five promises encompass the fundamental elements that are essential to the successful development of children and youth. · A healthy start · An adult who cares · Safe places to learn and grow · The tools to succeed · A chance to make a difference Corporate Involvement Ontario's Promise seeks to build>~, the province's long tradition of philanthropy and community service by calling on the' private sector to meaningfully increase the resources provided to agencies serving children and youth in three ways: financial contributions, in- kind resources, and employee volunteer time. fe, --1 Corporations are asked to make a spei:;ific commitment to non-profit agencies and organizations to meet one or more of the five promises. They will be asked to report on their progress. 1 Many corporations have responded to the call to action. Corporate sponsors including AOL Canada, Bell Canada, McDonald's Restaurants of Canada, RBC Financial Group, Print Three Franchising Corporation, crnc and Honda Canada have made commitments to Ontario's Promise totaling almost $40 million. Agency Involvement Non-profit agencies are on the front lines of delivering programs and services to our children and youth. Agencies are asked to commit to work with our partners and use new resources to expand the programs they are already delivering, or to start new programs. Many non-profit agencies have become partners in Ontario's Promise, including Big Brothers Big Sisters of Canada, Frontier College, Boys and Girls Clubs of Ontario, and United Generations Ontario. Organization Involvement Many organizations including service clubs, industry associations, municipalities, foundations and educational institutions bring knowledge and enthusiasm to many djfferent community projects. Organizations are asked to commit in a variety of ways, such as encouraging individual members, employees and stakeholders to volunteer with non-profit agencies serving children and youth, and helping coordinate drives for resources for "Non-profit Agencies of Promise" or "Projects of Promise". Many service clubs and industry associations have become partners in Ontario's Promise including Certified General Accountants Association of Ontario, Institute of Chartered Accountants of Ontario, and Rotary International District 7070. Municipal Involvement Municipalities know their communities better than anyone and playa pivotal role by bringing the community together to encourage, identify, create and promote programs for children and youth. Several municipalities have become organization partners in Ontario's Promise. Call (416) 327-1716 or visit www.ontariospromise.com to find out how your municipality can get involved and make a difference. Individuals can also make a Difference There is a role for everyone in Ontario's Promise to help our young people become the best they can be. All across the province, volunteers are tutoring, supporting, mentoring and guiding kids every day. 2 REPORTS OF COUNCIL AND STAFF September 24th. 2002 REVISED Reports from Outside Boards - (ATTACHED) Paqe # 4 Councillor Habkirk - Thames Valley District Health Council Accomplishments from August 2001 - August 2002 7 Councillors McPhail and Mcintyre - Elgin-St. Thomas Health Unit Annual Report Staff Reports - (ATTACHED) 10 County Tree Commissioner - Application for Minor Exception, Lot 4, Concession 7, Township of Malahide (S. Dorchester) 15 Manager of Engineering Services - Engineering Services for Terrace Lodge Home for the Aged 16 Manager of Engineering Services - Museum Renovation Contract 19 Director of Homes and Seniors Services - V.O.N. Volunteer Programs - Elgin Dinner and Silent Auction 21 Director of Homes and Seniors Services - Elgin Manor Redevelopment Process 23 Director of Homes and Seniors Services - Funding Inequities in Long-Term Care 27 Director of Financial Services - Ontario Works - JUly 31, 2002 28 Director of Financial Services - Rodney Ambulance Service Ltd. 2002 Budget 29 Director of Financial Services ~ Elgin Tourist Association - TODS Signage 30 Director of Financial Services - Interim Report for 2002 Capital Projects 32 Manager of Library Services - Archives - Grand Opening and Reference Room Hours 34 Manager of Information Technology - Corporate Software Review 35 Manager of Information Technology - IT Policy Update 39 Emergency Measures Co·Ordinator - Parking By-Law Update 3 A healthy life journey in a safe, caring community Une vie en santé au sein d'une communauté sécuritaire et bienveillante Thames Valley District Health Council Accomplishments of August 2001 - August 2002 Council's Advice to the Minister of Health and LonCl-Term Care < > Recommends the functional program proposed by St. Joseph's Health Care, London for a new integrated Withdrawal Management Centre. < > Supports the Southwest Regional Emergency Health Services Human Resources Expert Panel Final Recommendations with notation of Council's concern, that threshold issues be reviewed. < > Supports the Conceptual Framework for a Southwestern Ontario Non-Ambulance Medical Transportation Service (NAMTS). < > Recommends the Proposals for a Mental Health Court Clinic and Forensic Specialty Resource Team. < > Recommends the report Transportation for Specialized Health Services - A Proposal. < > Recommends the report Setting the context: Nursing in Thames Valley Understanding Demand. < > Recommends the Discussion Paper on "The George Report" shaping Ontario's Physician Worliforce. < > Refers recommendation 1 and 2 of the Elgin County Respite Services Needs Assessment: A Pilot Study. Council's French Lanç uaç e Services PlanninCl Committee < > The ActiGn Plan was reviewed and approved. < > ImplementatiGn Gfthe virtual team proceeded. < > French speechclanguage pathology services provision was investigated. < > The feasibility of a French Language Community Health Centre is being considered. < > Supported the Middlesex-London Health Unit and Community Care Access Centre of London and Middlesexin the develqpment of their French Language Services Implementation Plan. < > Held a French Language Health Career Fair. Council __ Thames Vallev Hospital PlanninCl Partnership < > The Partnership developed a plan for sizing and siting for the 8 hospitals in the Thames Valley. < > Continue to coordinate services. < > An Obstetrical Task Team to examine service provision was developed. <p The InfGrmation Technology group developed a report. <p A Laboratory Work Group was struck. ~, 4 Council In Partnership < > Participated in the development of Health System Monitoring Reports for DHCs acroS$ the Province. < > Collaborated with Community Care Access Centre of London & Middlesex, London Health Sciences Centre, Middlesex,London Health Unit, St. Joseph's Health Care London to launch the Health Line Alliance web portal. < > Worked with DHCs across the Province to develop the Ontario Labour Market Survey for Health Human Resources. < > In collaboration with the Thames Valley Hospital Planning Partnership, participated/supported hospital- based initiatives including: Wide Area Network for eight hospitals in Thames Valley, Laboratory Integration Task Team, Regional Perinatal Initiative, Regional Stroke Strategy, Southwest Cardiac Services Network. < > Participated/supported the Southwest Mental Health Implementation Task Force. < > Participated/supported hospital-based initiatives including: Wide Area Network for eight hospital in Thames Valley, laboratory integration Task Team, Regional Perinatalllnitiative, Regional Stroke Strategy, Southwest Cardiac Services Network. Council In Collaboration with the Southwest DHCs < > Prepared "Squthwest Regional Emergency Health Services Human Resources Expert Panel Final Recommendation$': 2001 < > Developed "Conceptual Framework for a Southwestern Ontario Non-Ambulance Medical Transportation Ser'lice" 2001 < > Assisted in the development of the report: "Mental Health Housing Study: Southwest Region" - 2001 Council Action" General < > Apprö\tedthe identificatioÀof St. Thomas-Elgin General Hospital and Woodstock General Hospital as potential hospitals for designation as the District Stroke Centres in Thames Valley to the Operational Support Branch öf the Ministry of Health and Long-Term Care. < > Distributed the repört Taking Care of Yourself... Using Complementary & Alternative Health Care Services to the Ministry of Health and Long-Term Care and other DHCs for information. < > Appointed Co.uncil members and community members tö the various Council committees. < > Presel1tatiorttoCouncil.by: Dr. Greg Cairncross, CEO, London Regional Cancer Care and Vice President of Cancer Care Ontario reported on the current status of cancer care provision. < > Presentatiön by Dr. Ruth Wilson regarding the Ontario Family Health Network. < > Council's 200t/02and 2002/03 Operating Plan and budget were approved. < > Presentatiön to Gouncilby: Tony Dagnone, CEO, London Health Sciences Centre provided an update on intended service adjustments. < > Offers to evaluate the Ministry's local telehealth initiative. < > Councilwas designated by the Ministry to be the Southwest lead for a Mental Health Housing Study. < > Approves the Me(ltal Health Housing Study: South West Region and forwards it to the Ministry. < > PreseF1t¡atiön received by two Community Care Access Centres < > Held a joint meeting of the Health System Planning Committees to re,orient members and assist them in their preparations to identify planning priorities. < > Publish.edthe Annual Report 2001. newsletters and Annual Report 2002. < > A$sistedtheTavistGck Qommunity Health Board with its November public meeting. < > Operating plan sessiOF1s were held to assist agencies in developing their plans, provide an opportunity to identify Common issues and possible solutions through coordination and collaboration. 5 cp Each Council member was recognized for the enthusiasm, hard work and dedication given in their work of Council during 2001, year of the volunteer. cp Approved Council's Performance Scorecards. cp Hosted an Education Conference Beyond the Band Aid - Models for Sustainability in Health Human Resources Planning. cp Reviewed and approved amendments to Council's General By-law NO.1. cp Elected a new slate of officers for 2002/2003: Bruce Halliday, Chair; Ray Barnier, First Vice Chair; Steve Hanson; Second Vice Chair. cp Held an Expert Panel discussion on the Future of Canada's Health System. cp Advised the Minister of Health and Long-Term Care, the Romanow Commission, Senator Kirby and Federal Minister of Health on the Future of Canada's Health System cp Presented the above mentioned advice paper to a forum hosted by local MPs for the Romanow Commission cp Held Dual Diagnosis Blueprinting/Networking Session in Oxford County. cp Held an Information Technology forum in Middlesex County, cp Continued developmentofa Northeast London Primary Health Care Model. cp Introduced the IntegratedCornprehensive Health System Plan framework to all committees of Council. cp Developing the Thames Valley Health System Monitoring Report for early fall release. 6 Annual Report Of Elgin St. Thomas Health Unit To County of Elgin September 2002 INTRODUCTION The EJgin·St. Thomas Health Unit is pleased to provide the following report related to its activities in 2002. The overall objective of the Health Unit is to maintain a healthy community and enable all people of Elgin County to achieve a good state of health. Through the Province of Ontario, the Health Unit is mandated to provide several programs that work towards achieving that end. Listed below are just a few highlights of the many programs and services we offer in Elgin County. The highlights are divided into two main program areas: health promotion and health protection. We are proud of our achievements this year and appreciate the opportunity to share these highlights. Thank you to the County of Elgin for their continued support! HEALTH PROMOTION HIGHLIGHTS In promoting the health of Elgin County residents, the goal of the Health Promotion programs and services is to increase the length and quality of life by reducing sickness and death associated with chronic diseases like cancer and heart disease, injuries and substance abuse and by promoting the. health of children, youth and families. iA. Over the past 7 months, health promotion staff responded to about 8,500 telephone and drop-in requests for advice and information from Elgin residents and service providers, which often created a need for service coordination. That's an average of about 1200 consultations per month! iA For the third year in a row, the "Don't Fall in the Fall" workshops for seniors were held across the County. Through a brief questionnaire of workshop participants, we found out that 76% learned something new about falls prevention, 39% had fallen within the past year primarily due to snow, ice or water in yards or on steps or sidewalks, and that the most popular request for more information was on exercises for older adults. As a result, we, along with our community partners, plan to offer a workshop again this Fall, work more on exercise programs and continue to run a "Step Out Safely" campaign during the winter months. iALate in 2001, we surveyed workplace occupational health providers about their health priorities. The top three topics that companies want to promote to their employees over the next three years are stress management, healthy eating and preventiQn of chronic diseases such as heart disease, diabetes and 2 7 osteoporosis. We have been addressing these topics through information, health fairs and workshops, following the launch of our Wellness Works program at Chamber of Commerce events across the County. iA Over the past two years, the Health Unit has been able to provide increased, practical support for lower income families in Elgin and St. Thomas, due to funding from Ontario Works through the National Child Benefit Supplement program. To help our low income, high-risk families meet health needs of their children; we are able to provide food gift certificates, milk coupons, car seat coupons, bus tickets, sunscreen and dental supplies. iA In response to a finding of a national study showing 69% of thrift shops selling at least one product deemed unsafe under the Hazardous Products Act, we ran a garage sale/second hand store campaign in 2002. Through newspaper ads, a product safety in·service by Health Canada, and distribution of reference material to and site visits at thrift stores, we are educating both the buyer and the seller. iA Through funding from the Canadian Breast Cancer Foundation, we produced and are distributing low literacy brochures on mammography and breasUcervical health for the Low German speaking women in East Elgin. HEALTH PROTECTION HIGHLIGHTS The goaLofHealth Protection programs is to reduce or eliminate infectipus diseases. Infectious diseases represent constant new challenges to public health's role as new organisms emerge as causes of disease. Surveillance, case finding, contact tracing, immunizaticm, infection control and risk assessment are all-important components in controlling infectious diseases. Specific programs are directed at controlling the potential for infectious disease in food and water. In addition, programs are directed at specific disease control requirement for tuberculosis, rabies, vaccine preventable diseases, and sexually transmitted diseases including AIDS. Infection Control defines requirements for assuring that effective infection control techniques are in place in institutions, day cares and personal service settings. ./ Safe water continues to be of high concern for private well owners and municipal water customers alike. Sample submissions have continued to be s.ubmitted at a rate considerably higher than that .prior to the Walkerton crisis. 8 3 ., In addition to the Drinking Water Protection Regulation 459 and the Draft Protocol for the Issuance of a Boil Water or Drinking Water Advisory, new regulations and protocols have been released. These include Regu/ation 505 governing smaller water systems serving designated facilities (schools and long term care facilities), Regulation 903 governing well construction, maintenance and location, plus a draft of the Proposed Components of a Safe Drinking Water Act. ., Surveillance activities related to West Nile Virus has seen the ongoing collection of dead crows for analysis, collection of mosquitoes from specific sites in St. Thomas and Elgin County.and an awareness campaign through the physicians of Elgin County to watch for patients with symptoms that could be associated with West Nile Virus to ensure proper testing can be achieved through the Central Public Health Lab in Toronto. ., To date three human cases of West Nile Virus have been identified in Ontario. Six birds from Elgin~St. Thomas have tested positive for the virus. Control measures have focused on personal protection from mosquito bites and the elimination of potential mosquito breeding sites. The Health Unit has undertaken a mapping project to capture the information from the West Nile Virus program. ., Exposure to the bat population in Elgin County continues to be the primary reason for people taking rabies shots. The Health Unit advises that any direct cpntact with a bat is considered exposure. Any person who awakens to find a bat in the sleeping area or a bat is found in a room· of an individual who is unable to communicate an exposure should be considered for post exposure treatment. ., Free Flu shots continue to be offered to all people in Ontario over the age of 6 months. Planning has already begun for this year's Universal Influenza Campaign. Last year, the Health Unit focused their attention on influenza vaccination in the workplace. Intotal, approximately 28,000 people in Elgin County were vaccinated during last year's campaign either through the Health Unit, the person's workplace, physician's office, etc. This year, the Health Unit plans to concentrate on promoting our campaign with health care professionals, especially those that work in our Hospitals and Long-Term Care Facilities. ry 4 .,t; REPORTS OF COUNCIL AND STAFF September 24th, 2002 Reports from Outside Boards - (ATTACHED) Paae # 4 Councillor Habkirk - Thames Valley District Health Council Accomplishments of August 2001 - August 2002 7 Councillors McPhail and Rock - Elgin-St. Thomas Health Unit Annual Report Staff Reports - (ATTACHED) 10 Elgin County Tree Commissioner - Application for Minor Exception, Lot 4, Concession 7, Township of Malahide (S. Dorchester) 15 Manager of Engineering Services - Engineering Services for Terrace Lodge Home for the Aged 16 Manager of Engineering Services - Museum Renovation Contract 19 Director of Homes and Ser:1iorS Services...;. V.O.N. Volunteer Programs - Elgin Dinner and Silent Auction 21 Director of Homes and Seniors Services - Elgin Manor Redevelopment Process 23 Director of Homes and Seniors Services -Funding Inequities in Long-Term Care 27 Director of Financial Services.. Ontario Works - July 31, 2002 28 Director of Financial Services - Rodney Ambulance Service Ltd. 2002 Budget 29 Director of Financial Services - Elgin Tourist Association - TODS Signage 30 Director of Financial Services...;. Interim Report for 2002 Capital Projects 32 Manager of Library Services - Archives - Grand Opening and Reference Room Hours 34 Manager of Information Technology - Corporate Software Review 35 Manager of Information Technology - IT Policy Update 39 Emergency Measures Co-Ordinator - Parking· By-Law Update 3 REPORT TO COUNTY COUNCIL FROM: Rob Lindsay, Tree Commissioner DATE: 13 September 2002 SUBJECT: Application for Minor Exception, Lot 4, Concession 7, Township of Malahide (S. Dorchester) INTRODUCTION: The Tree Commissioner has received an application for Minor Exception from Karl Row to clear 0.22 hectares of woodlands from Lot 4, Conc. 7, Township of Malahide. DISCUSSION: The proposed clearing involves two different areas of land totalling 0.22 hectares in size, the landowner wishes to do this clearing to create tee·off blocks for a golf course. Tree species located in these areas are hardwood consisting of American beech, elm, red maple, and green ash. A field inventory on July 29, 2002, did not determine the presence of any rare or significant tree species. All neighbours have been contacted regarding this clearing and have no objections to the proposaL KCCA has responded with no environmentally significant concerns. The applicant will be replanting 375 trees around the proposed golf course. CONCLUSION: It is my opinion that this application meets the goals of Elgin County's forest management. RECOMMENDATION: THAT, the Application for Minor Exception to the Trees Act from Karl Row, Lot 4, Concession 7, Township of Malahide (formerly South Dorchester), to clear approximately 0.22 hectares of woodlands to create a golf course, be approved subject to 375 trees being replanted or an equivalent donation being made to a local conservation/heritage association. Respectfully Submitted Approved for Submission Md::D ~ Chief Administrative Officer 1 0 l 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5RS'" PHONE(519)631-t4S0 FAX.(519) 633-7661 MARK G. McDONALD COU1iTYAO~ERK {loll$.) SANORA J. HEFFREN I1E!'UTYCOUltTYCI.ERIt THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of treeS. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): Ko (' 1 (2 {] 1../ MAILING ADDRESS: f;(1rl RR..# I en" 1 1?-e 1¡-1"/') ,.-, ,/ 5(;230 \(¿,('J..--e I,n-£> Postal Code i\)h L I ß n ì.v/èK Phone No, <;ì"1- h~"'- 334{', 2. LOCATION OF LAND: Municipality (Town, Village, Township) )'Ylt; v,,,h,;,h Lot No. L/ Concession No. 7 Lot No. Registered Plan No. 3. Reason for wishing to Remove treeS. &.7 ¿)--,-,ß ~ J k ~r ;/;/ 4n.~ 4. Describe species of trees and size of trees to be removed. " ,,~l; ß~ . A- t2ß. \iN! 1. rr 1-1 lí (iI!~,;f ~ ¡;? f m \JJ!r1 ~-'i e"'"i*-:5 P7.: ct¥4<,,?-.r-~C<4!-t !.J~~Cf,r í ) /Y)'\~þ 5. Ar¡¡a to be cleared (in metric) S ee C}l}e.r· (-j('e<t( A..-eq2- Length 'J-O",-,. Ir-... Meters Width ]0...)( CO"" Meters ","- Area I 1'7 b ,~2. /I ru7 ¡ 'i' ]0/ (in square meters or hectares) -r;j,,J 2 2 "3 10,., :0.. 1 1 65' :JL?",., A Veq I Iff"" ç;'OI If fe-d 2- C{S)/ 7°- 0/ ). - c.... j.1) D I Ç¿:J..., 1 2 -. pst {; 8"..... ) + 6. c Has the owner previously applied for and been granted permission to remove trees? Yes ( ) No ( ÍIÍ If yes, please indicate the purpose to which they were removed approximate size of area cleared and date. 7. Names, mailing addresses and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below piease attach another sheet of paper) NAME 8. Other information deemed pertinent to this application. 9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by 35 centimetres, showing: (a) The parcel of land that is the subject of this application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (b) buildings on the owner's property and also on the abutting property. (c) use of abutting lands (e.g. residential ¡¡,grlc1illvŒI, cottage, commercial, etc.) 10. As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. kJ'0J-2/;00:2 ¡,¡Jate / fc ~, /~~ ~~ Signature of Applicant or Authorized Agent Note: If this application is signed by other than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be signed by an officer (and that position must be indicated) and the corporate seal shall be affixed. 1 3 c ;J...Ov...x I¥'WI ß - ~Q)~ ',0,1"'"\ ,O"""X GêJtyt ((j) R - :7....,t lO ..-~ REPORT TO COUNTY COUNCIL FROM: Warden John R. Wilson Councillor Dave Rock Councillor Max Stewart DATE: September 17, 2002 SUBJECT: WARDEN'S BANQUET Introduction: Council policy is that appropriate recognition for the Elgin County Warden be arranged and a sub-committee plan the programme. Discussion: The Warden has requested the banquet be held at the Springfield Lion's Club Hall and arrangements have been made for the Lion's Club to cater the meal. We have received prices on other aspects of the banquet and are shown on the attached spreadsheet. Recommendation: THAT the annual Warden's Banquet be held at the Springfield Lion's Club Hall on Friday, November 15, 2002, with the social hour from 5:30 - 6:15 p.m. and the banquet beginning at 6:30 p.m.; and, THAT all other costs and items be approved as detailed on the attached spreadSheet; and, THAT the charge for each purchased ticket be set at $15.00, to cover the cost of the meal, taxes and gratuities; and further, THAT County CounciUors and Officials dress in standard Council attire. ALL of which is respectfully submitted. Warden John R. Wilson Councillor Dave Rock COuncillor Max Stewart 2002 WARDEN'S BANQUET INVlTEES No. (includes spouse) Warden 2 Council 16 Warden's Immediate Family 16 Warden's Goests 10 Past Wardens 58 County Officials & Seconds 26 Retirees from current year 6 Homes' Medicàl Directors 6 County Auditor 2 County Solicitor 2 M.O.H. 2 Mayor & Administrator of SI. Thomas 4 M.P. & M.P.P. 4 Frank Cowan Co. - Bryce Sibbick 2 Piper 1 Board of Education - County Liaison 4 Linda Stevenson; Dave Stewart Counties Wardens & Clerks 48 George Leverton 2 INVlTEES (single tickets) Land Division Committee 4 (one Member is a Past-Warden) SUB-TOTAL 215 PAID TICKETS Councillors' Guests 32 County Staff 20 Past Councillors (last term) 6 O.P.P. 2 Conservation Authorities 8 TOTAL NUMBER POSSIBLE 283 ESTIMATED COST Hall Rental Springfield Lion's Club Nov. 15/02 $275.00 I· Bar Lion's Club will run $0.00 Meals Springfield Lion's Club - $12.96 per person roast beef, chicken, cabbage rolls, salad, dessert, etc. - served $2,786.40 - estimate dOes not include paid tickets Flowers $210.00 Programmes & Tickets Waite's Printing $235.00 Gifts for Visiting County plate & spoon - in inventory, no additional cost War<iens & SPOU$es Piper yes $75.00 Entertainment Johnny and the Shenanigans $300.00 Guest Book $20.00 Warden's Gift Watch and engraved silver tray (practice has been that $500.00 the Warden chooses a gift & anything over $500 is paid by the Warden) . TOTAL $4 401.40 PROGRAMME Chairman Dave Rock Grace Paul Faulds Toast .to the Queen and Canada Dennis Crevits DINNER INTRODUCTIONS Head Table Max Stewart County Council Jim Mcintyre Past Wardens Rien Van Brenk VisIting Wardens and Clerks Bob Habkirk GREETINGS FROM M.P. Gar Knutson M.P.P. Steve Peters St Thomas Mayor Peter Ostojic PRESENTATION Past-Warden Duncan McPhail to Warden John R. & Doreen Wilson ENTERTAINMENT Johnny and the Shenanigans ADJOURNMENT Tickets Box on table lit door for tickets REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES SEPTEMBER 6, 2002 ENGINEERING SERVICES FOR TERRACE LODGE HOME FOR THE AGED FROM: DATE: SUBJECT: Introduction In the 2002 Capital program an amount of $75,000 was approved to complete engineering services to investigate the replacement or upgrade for the HVAC, sprinkler system and automation system for Terrace Lodge. Presently, Terrace Lodge Home for the Aged, which was built 25-years ago and is heated by electricity with no air conditioning or sprinkler system, is classified as a 'c' facility. D~cussion/Con~usron Engineering services for heating, ventilation, air conditioning, automatic sprinklers systems, fire alarm and voice communications were advertised, as per the County's purchasing policy, for Terrace Lodge. The engineering services include; analysis of appropriate alternative approaches for HVAC, life safety features, preparation of preliminary designs for review, complete contract documents for tender and oversee project to completion. Five (5) companies submitted prices as shown below. Staff and Peter T. Mitches & Associates met to discuss the project and both parties are satisfied that the work can be completed as per our request for proposal. A report for staff will be presented to Council by the end of the year. . Company Amount Peter T. Mitches & Associates Limited $40,874.00 Vanderwesten & Rutherford Associates Inc. $90,950.00 EMCAD Consulting (1996) Inc. $99,510.00 MVA Engineering Group Limited $99,980.80 Smylie & Crow Associates Inc. $103,790.00 Also as part of the engineering, not previously included in the RFP, we will require a legal survey, which will include a location of the services (water, sewage, etc.), for Terrace Lodge. This can be accomplished as an addition to the RFP within the limits of previously approved project budget. Recommendation That Peter T. Mitches & Associates Limited be awarded the contract for Engineering Services for Heating, Ventilation, Air Conditioning, Automatic Sprinklers Systems, Fire Alarm, Voice Communications at Terrace Lodge at their price of $40,874.00; and also That $10,000.00, from the approved Capital budget for engineering service for Terrace Lodge, be allocated to a legal survey of Terrace Lodge which will include the building and service locations (water, sewage, etc.). RESPECT FULL Y SUBMITTED œW^~ APPROVED FOR S N CLAYTON D. WATTERS MANAGER OF ENGINEERING SERVICES MARK CHIEF ADMINISTRATIVE OFFICER 15 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 5, 2002 SUBJECT: MUSEUM RENOVATION CONTRACT INTRODUCTION: The museum renovation project approved as part of the 2002 capital budget will improve the health and safety, accessibility and general improvements of the building. The budget amount for this project was set at $400,00.00, which includes 66% funding from the Provincial and Federal governments. Tender proceedings closed on September 12th. DISCUSSION: Two contractors submitted tender prices, the attached table lists the prices submitted for the renovation as well as several provisional items. The provisional items are described below; Provisional item #1 · Remove all precast stone veneer complete with wire mesh and wood strapping back to the original wood siding. Remove all aluminum gable ends complete with trim at all soffit, fascia, windows and doors back to the original wood exterior. Remove and rehabilitate all original wood siding. Remove all Materials from voids in wall and install insulation and vapor barrier. Provisional Item #2 . Remove all original aluminum siding on addition complete with trim, soffit, fascia etc. Provide vapor barrier, new wood siding, trim, moldings to match original residence. Provisional Item #3 . To remove a portion of existing precast stone north face, rehabilitate wood siding to original residence. As the provisional items are priced separately, any combination of provisional items may be included with this project. The original intent of the Sports Culture Tourism Partnership (SCTP) was to make improvements to the building for health and safely, fire separation as well as a few minor renovations. Since then, the scope of the project has increased to include a full basement under the original building and rehabilitating all or a portion of the exterior barrier. Now with the requirement to install barrier free access to the second floor by an elevator, (estimated cost of $200,000) and modifications of the second floor viewing rooms, the overall project has changed considerably. 16 Page 1 of 3 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 5,2002 SUBJECT: MUSEUM RENOVATION CONTRACT CONCLUSION: As Council is aware, this project will be funded 66% by the provincial and federal governments up to $266,000.00 with the remaining 33% plus any cost over run being funded by the County of Elgin for a total of $400,000. Thereby, reducing the total project cost to $133,000.00 for the County under the SCTP. The corresponding grants from the senior levels of government are accessible over a three-year period, therefore the money does not have to be spent immediately. With the recent project scope changes that include a barrier free access to the second floor, rehabilitating the building's exterior barrier and the construction of a new basement, the County will be required to increase its portion of the contract by more than $100,000 and an additional $250,000 for an elevator and modifications to second floor. This estimate also does not address potential conflicts with existing hallway and door opening dimension restrictions on the first floor to provide barrier free access as prescribed under the Ontarians With Disabilities Act. Because of the recent information discussed above, a working group should be struck to examine the feasibility of the entire project and report back to Council. The group should include the representatives from the museum board, Corporate Facilities Officer, as well as the architect. RECOMMENDATIONS: That a working group be established to examine the project in detail and report back to council by November 1, and also That the report from the Manager of Engineering Services dated September 5, 2002 entitled Museum Renovation Contract be approved. RESPECTFULLY SUBMITTED APPROVED FOR SUBMISSION OòwO\~ CLAYTON WATTERS MANAGER, ENGINEERING SERVICES ~Q CHIEF ADMINISTRATIVE OFFICER 1 7 County of Elgin Pioneer Museum Renovations Tender Summary Belair Contracting (London) Limited Price Contract $507,755.65 Remove precast stone veneer and rehabilitate original wood siding $83,275.00 Remove siding on addition and reinstall to present standards, with $41,632.43 air barrier and exterior siding Remove north face precast stone veneer and rehabilitate wood $10,632.00 siding Van Boxmeer Construction Limited Contract $721,567.43 Remove precast stone veneer and rehabilitate original wood siding $82,247.00 Remove siding on addition and reinstall to present standards, with $21,487.00 air barrier and exterior siding Remove north face precast stone veneer and rehabilitate wood $12,184.00 siding Provisional item #1 Remove all precast stone veneer complete with wire mesh and wood strapping back to the original wood siding. Remove all aluminum gable ends complete with trim at all soffit, fascia, windows and doors back to the original wood exterior. Remove and rehabilitate all original wood siding. Remove all Materials from voids in wall and install insulation and vapor barrier. Provisional Item #2 Remove all original aluminum siding on addition complete with trim, soffit, fascia etc. Provide vapor barrier, new wood siding, trim, moldings to match original residence. Provisional Item #3 To remove a portion of existing precast stone north face, rehabilitate wood siding to original residence. 1 8 Page 3 of 3. REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: 13 September 2002 SUBJECT: V.O.N. Volunteer Programs - Elgin, Dinner and Silent Auction INTRODUCTION The Victorian Order of Nurses Volunteer Programs - Elgin will be hosting their 5th Annual Dinner and Silent Auction on October 18, 2002. The VON has asked whether the Homes can contribute a gift toward the silent auction. A recommendation is presented for Council's consideration and approval. DISCUSSION: The Victorian Order of Nurses Volunteer Programs - Elgin will be hosting their 5th Annual Dinner and Silent Auction on October 18, 2002. The VON has asked whether the Homes can contribute a gift toward the silent auction. VON provides services to all age groups in Elgin County. For this reason, the Director of Homes recommends that a gift on behalf of the County is more appropriate than a gift only from our Homes for the Aged. In view that this is Elgin County's sesquicentennial year, Council may wish to consider offering one (1) Tremaine Atlas for the silent auction. CONCLUSION: The Victorian Order of Nurses Volunteer Programs - Elgin has asked for a gift as contribution toward their 5th Annual Dinner and Silent Auction. Staff are recommending that Council consider offering one (1) Tremaine Atlas since this is the County's sesquicentennial year. RECOMMENDATION: THAT the Warden, on behalf of County Council, forward, as a gift, one (1) Tremaine Atlas to the Victorian Order of Nurses Volunteer Programs - Elgin for their 5th Annual Dinner and Silent Auction to be held October 18, 2002. Respectfully Submitted Approved for Submission IJkvX '1~ Helen L. Notte Director, Homes and Seniors Services s~f) Chief Administrative Officer 1 9 09/12i2002 THU 15:28 FAX 5196314798 VON St, Thomas ~ 002/002 VON Volunteer Programs · Elgin A community service administered by fhe Victorian Order of Nurses, Middlesex-Elgin Branch Volunteer Visiting. Palliative, Friendly and Dementia Respite; Meals on Wheels - Hot & Frozen Meal; Volunteer Transportation; Dialysis Transportation; Group Dining; and Caregiver Support, Education and Training Caregiver Support Workshops INVITES YOU TO A TTEND OUR 'lII«"i_Æ,"",·~_____",~~,"W"""'''-,"''''''''''·.'''-''''''''-'-''''''''.''''''''''''''"'''" 51 _IL Friday, October 18, 2002 St. Anne's Centre, 20 Morrison Dr., St. Thomas Silent Auction 4:30-7:30 p.m. Dinner 6:30 p.m. catered by Your Caterers Followed by live Auction with AI Hughson & Bernie Sheridan Many unique and special items.... there's something for everyone! Tickets $25.00 (ifyoú wish to reserve a table for 8) Calf the VONOffice 63.7~6408.· OR Cheryl Jermyn, Dinner Auction Convenor 633-0749 VON is a United Way Member Agency 20 REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: 13 September 2002 SUBJECT: Elgin Manor Redevelopment Process INTRODUCTION The new Elgin Manor has an undesignated fifteen (15) bed unit. The Director of Homes has turned to the Thames Valley District Health Council (TVDHC) and its Elgin County Health Systems Planning Subcommittee to assist with identification of possible uses for the unit. The TVDHC will be hosting two (2) consultation sessions in October. This report is for County Council's information. DISCUSSION: The new Elgin Manor has an undesignated fifteen (15) bed unit. A policy decision needs to be made about the resident profile and care needs that will be provided in that unit. The Director of Homes has turned to'the Thames Valley District Health Council and its Elgin County Health Systems Planning Subcommittee to assist with identification of possible uses for the unit. TVDHC will be hosting two (2) consultation sessions on October 9 and 30, respectively. The first session will include service providers in Elgin from 9:00 a.m. to noon at the Best Western Stoneridge Inn; the second, an open invitation to the general public of Elgin County, will be from 7:00 p.m. to 8:30 p.m. at the senior's Centre in St. Thomas. All costs will be borne by the Health Council. Participants will be asked to detail current services and gaps in long-term care health services in Elgin County; gaps may be related to seniors care but not exclusively so. Avoidance of service duplication is the collective objective for our planning partners. All feedback from the sessions will be redirected back into the Elgin Health Systems Planning Subcommittee, chaired by Councillor Habkirk. From there, recommendations will be presented to the TVDHC. The Health Council's final recommendations will be presented by the Director of Homes for County Council's consideration and approval. We anticipate that the report for County Council will be available before December 1, 2002. 21 1 This planning process will ensure that County Council is provided with the best possible options for a Policy decision regarding care and services to be provided from our new fifteen (15) bed unit at Elgin Manor. CONCLUSION: The Director of Homes has engaged the planning expertise of the Thames Valley District Health Council and its' Elgin Health Systems Planning Subcommittee in order to develop recommendations for County Council about the possible use of the new Elgin Manor's fifteen (15) bed undesignated unit. Service providers and the public of Elgin will be invited by the Health Council to participate in the consultation sessions. Sessions will be held October 9 and October 30, 2002. A complete report will be provided to County Council for their consideration and approval by December 1, 2002. RECOMMENDATION: THAT the report, 'Elgin Manor Redevelopment Process', dated September 13, 2002, be approved as presented. Respectfully Submitted Approved for Submission L;(~ Helen L. Notte Director, Homes and Seniors Services Mark nal Chief Administrative Officer 22 2 REPORT TO COUNTY COUNCIL FROM: Helen Notte, Director, Homes and Seniors Services DATE: 13 September 2002 SUBJECT: Funding Inequities in Long-Term Care INTRODUCTION The Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS) has provided member homes with information about funding inequities. The Association advocates that each member home provide the information to our respective M.P.P.'s. Our Homes for the Aged are members of OANHSS. The funding information backgrounder is being provided to County Council for their information. Staff are recommending that the information be forwarded to our M.P.P. A decision by County Council is required. DISCUSSION: Funding inequities in long·term care have been historical. The Association of Non-Profit Homes and Seniors Services (OANHSS) has provided an information bulletin about the inequities. Since our Homes for the Aged are members of OANHSS, we have received the bulletin. OANHSS representatives plan an appeal to the Minister of Health and Long- Term Care in preparation for the Ministry's 2003 budget planning. Our Association will lobby for more funds to non-profit homes. OANHSS recommends that member homes provide the information bulletin within the next sixty (60) days to their respective M.P.P.'s. The bulletin is provided for Council's information. County staff recommend that the information be forwarded by the Warden to our M.P.P. CONCLUSION: Our Association representing non-profit homes and services for seniors will be lobbying the Ministry of Health and Long-Term Care for increased funding. An information bulletin has been developed as part of the lobby effort. OANHSS asks that member homes provide the bulletin to our M.P.P. County staff recommend that we take such action since our Homes for the Aged are 23 1 members of OANHSS. Council is being asked, therefore, to support this advocacy initiative. RECOMMENDATION: THAT the Warden, on behalf of County Council, forward the 'Funding Inequities in Long-Term Care, June 2002 Backgrounder', as provided by the Ontario Association of Non-Profit Homes and Services for Seniors, to our M.P.P. for his consideration in preparation for the provincial government's 2003 budget discussions. Respectfully Submitted Approved for Submission Lõ(~ ~:£fj~? - Helen Notte Director, Homes and Seniors Services Chief Administrative Officer 24 2 €~ OANHSS ~~ ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS 7050 WESTON ROAD, SUITE 700, WOODBRIDGE, om ARlO L4L 8G7 . TELEPHONE: (905) 851·8821 . FAX: (905) 851.0744 þ-í. hI!}! ~ Funding Inequities in Long Term Care June 2002 BACKGROUNDER In Ontario, long term facility care is provided by not-for-profit organizations (municipal and charitable homes for the aged) as well as for-profit operators (nursing homes*). Both are funded by the provincial government and the base amount they receive is essentially the same. But the funding similarities end here. A succession of policy directions by government has created funding inequity within the sector resulting in millions of additional dollars flowing to private operators. Equalization Misses the Mark In 1993, the Ministry of Health introduced a new funding system for long term care facilities. The objective was to equalize funding for homes for the aged and nursing homes. Over time, various supplemental funding "pots" were created in a piecemeal manner to address cost differentials between the sectors and Create a level playing field. In 1996, however, subsidies began to favour nursing homes and the pendulum has swung to the point where for-profits now have a sizable funding advantage. A recent analysis conducted by the Ontario Association of Non-Profit Homes and Services for Seniors has revealed that for-profit nursing homes receive on average 10 per cent more government subsidies through supplemental funding initiatives than the typical charitable home for the aged. The estimated additional amount going to nursing homes is about $6.00 per resident day, which represents about $70 million per year. What this means is that the government is using public funds to purchase long term care services and is paying more to buy it from for-profit operators than from not-for-profit providers. The Funding Differences An understanding of the funding differences requires a basic knowledge of the long term care facility funding scheme. Long term care facilities, both for-profit and not-for profit, receive essentially the same amount of base (level of care) funding. In 2001 it was $102.32 (see chart next page). This revenue comes from two main sources: . a provincial subsidy payment (on average $62.32 per resident day), and . a resident co-payment fee (on average $40 per resident day). (* a small percentage of nursing homes operate on a lWt-for-profit basis) 25 Leaders Responding to Senior's Needs REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: 12 September 2002 SUBJECT: Ontario Works - July 31, 2002 INTRODUCTION The City of St. Thomas has provided a breakdown of the County's share of Ontario Works expenditures to July 31,2002. DISCUSSION: Net expenditures to date: Program County Share Amount Paid Variance Income Maintenance 1,117,123 1,307,502 190,379 . Employment 2,678 39,507 36,829 Social Housing 886,725 694,683 (192,042) Childcare 101,990 137,495 35,505 Administration Fee 210,852 217,890 7,038 Total 2,319,368 2,397,077 77,709 These totals include an accrual for Social Housing. The City is waiting for a reporting from the Province and has set aside additional dollars. Once the Province has reported, Social Housing totals will be adjusted accordingly. The billings to the County will be reduced by the overpayment of $77,709 which will be the second credit adjustment in 2002. The year-end variance should be much less than in the previous two years. RECOMMENDATION: Presented for Council information. Respectfully Submitted - éß 1 or~~þ(/ Linda B. Veger if Director of Financial Services Mark. aid Chief Administrative Officer 27 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger DATE: 12 September 2002 SUBJECT: Rodney Ambulance Service Ltd. 2002 Budget INTRODUCTION Council approved the (non-unionized) Rodney Ambulance Service budget for 2002 in the amount of $789,540 without a specific allocation of wages. Once the CAW contract, which drives these rates, was ratified and wages could be adjusted in line with union wages, the budget would be revisited and adjusted depending on the outcome of the negotiations. DISCUSSION/CONCLUSION: The CAW contract has been ratified and an adjustment to non-union wages has been made resulting in a reduction to the 2002 approved budget of $9,115. The monthly payments to Rodney Ambulance Service will be reduced to recOver the overpayments to date. RECOMMENDATION: THAT the dollars apportioned to the Rodney Ambulance Service Ltd. in the 2002 approved budget for ambulance services be reduced by $9,115 from $789,540 to $780,425; and, THAT the monthly payments to Rodney Ambulance Service be reduced to recover any overpayments to date; and, THAT the City of St. Thomas be apprised of the reduction to the budgeted amount. Respectfully Submitted ~ Linda B. veT Director of Financial Services Mark. aid Chief Administrative Officer 28 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: 16 September 2002 SUBJECT: Elgin Tourist Association - TODS Signage INTRODUCTION In November 1998, the St. Thomas-Elgin Tourist Association approached Council regarding signage on the 401 highway. The following recommendation was approved: THAT the proposal from the 81. Thomas-Elgin Tourist Association to erect two large Tourism Information signs along Highway 401 be approved, in principle; and, THAT the Corporation of the County of Elgin authorizes the Association to make the $2,000 deposit with TODS, providing the City of St. Thomas agrees to share the cost and maintenance of the signs On the traditional 60/40 split. DISCUSSION: It has recently come to light that the City of St. Thomas' Council agreed to pay their share of the initial signage but did not include the annual maintenance. In speaking with the City Treasurer, the City has advised the Tourist Association to include the TODS fees in their annual request to the City. The Tourist Association has paid the 2002/03 maintenance fees ($2,568) to Canadian TODS and is requesting reimbursement from the County. RECOMMENDATION: THAT the County reimburse St. Thomas-Elgin Tourist Association annual TODS signage maintenance fees at the customary 60%/40% split; and, THAT, since these signs specifically advertise the City and County, that the St. Thomas-Elgin Tourist Association be encouraged to contact the City of St. Thomas to receive reimbursement for the City's share of the cost. Respectfully Submitted ~~~~ Linda B. Veger Director of Financial Services ission 29 REPORT TO COUNTY COUNCIL FROM: Jennifer Ford, Financial Services Linda Veger, Director of Financial Services DATE: 12 September 2002 SUBJECT: Interim Report for 2002 Capital Projects INTRODUCTION In 2000, a Capital Budget Policy was implemented in which Council would receive periodic reporting on projects. In keeping with this Policy, Council will find an outline of the Capital Projects currently in progress which are over $50,000.00. A detailed report of all Capital Projects is available in Financial Services. The Elgin Manor Rebuild project has not been included as it will be submitted to Council under a separate report. DISCUSSION: The Emergency Vehicle Road, Line 6, continued from 2001, has exceeded its expected budget projection by $120,000. Two other projects which had surplus funds at their end, namely the Tub and Shower Renovation, Line 5, with a $28,000 surplus and the Hot Water Lines with a surplusof $30,000 (included in Line 23), were to help supplement the shortfall on this project. Once the Emergency Vehicle Road is complete, a final report on the project will be presented to Council. CONCLUSION: Many projects are in the beginning phase. A report will be presented later in the year which will capture more expenditures. RECOMMENDATION: Presented for Council's information. :esP;.CtfUII~ SUbmW J~ Financial Services ission Mark. aid Chief Administrative Officer ~~ Director of Financial Services 30 CAPITAL PROJECT SUMMARY As At July 31/02 Budget Expenditures Variance PROJECT NAME 2002 2002 2002 1 MISC BUILDING IMPROVEMENTS 50,000.00 47,375.00 2,625.00 2 TENNANT IMPROVEMENTS 200,000.00 179,946.00 20,054.00 3 MUSEUM IMPROVEMENTS 133,500.00 10,262.00 123,238.00 4 ARCHIVES RENOVATIONS 330,000.00 103,901.00 226,099.00 5 TUB/SHOWER RENOVATION 100,000.00 71,143.00 28,857.00 6 EMERGENCY VEHICLE ROAD 55,000.00 175,013.00 (120,013.00) 7 GENERATOR UPGRADE - TL 280,000.00 214,362.00 65,638.00 8 MECHANICAL SYSTEM REVIEW - TL 75,000.00 1,030.00 73,970.00 9 ROAD 42 LAKE EROSION MAINTENANCE 50,000.00 17,642.00 32,358.00 10 ROAD 25 INTERSECTION 225,000.00 227,519.00 (2,519.00) 11 SUNSET ROAD ENGINEERING SERVICES 70,000.00 67,675.00 2,325.00 12 COUNTRY ROAD 20 RECONSTRUCTION 450,000.00 416,146.00 33,854.00 13 ROAD 18 GRAVEL RESURFACING & DRAINAG 250,000.00 19,128.00 230,872.00 14 ROAD 103 CULVERT REPLACEMENTS 110,000.00 3,822.00 106,178.00 15 LAND PURCHASES 115,000.00 95,733.00 19,267.00 16 ROAD 16 RESURFACING 400,000.00 717.00 399,283.00 17 ROAD SUB DRAINS 50,000.00 51,304.00 (1,304.00) 18 ROAD SIGN REPLACEMENT - 2002 125,000.00 51,074.00 73,926.00 19 VIENNA BRIDGE SOUTH REHAB - 2002 515,000.00 15,817.00 499,183.00 20 MUNICIPAL DRAINS 338,000.00 184,787.00 153,213.00 21 GUIDERAILS 225,000.00 587.00 224,413.00 22 JOBS WITH NO EXPENDITURES 2,146,484.00 0.00 2,146,484.00 23 JOBS UNDER $50,000 WITH EXPENDITURES 905,423.00 127,258.00 778,165.00 PROJECT TOTALS AT JULY 31/02 7,198,407.00 2,082,241.00 5,116,166.00 3 1 · r""·"r~~ REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services Brian Masschaele, Archivist DATE: 13 September 2002 SUBJECT: Archives - Grand Opening and Reference Room Hours INTRODUCTION Construction of the Elgin County Archives is now complete. This report establishes the grand opening date and reference room hours for the new program. DISCUSSION: Construction of the Elgin County Archives is now complete (pending final inspection). The Archivist proposes that the grand opening of the new facility take place on Friday, November ath, 2002 at 1 :30 p.m. This date enables the Archives to open as part of Sesquicentennial celebrations while still leaving ample time to prepare the facility for opening. Should Council approve this date, a grand opening ceremony will take place involving the Warden and County Council, Member of Parliament the Honourable Gar Knutson, Member of Provincial Parliament Mr. Steve Peters and other local officials. A public open house will then follow the grand opening. The Archives will subsequently open to the public during the week of November 11th, 2002. The Archivist proposes that the reference room be open to the public during the following hours: Monday: Tuesday: By appointment only between 10:00 a.m. and 4:00 p.m. 10:00 a.m. - 4:00 p.m. 6:00 p.m. to 9:00 p.m. (by appointment only) 10:00 a.m. - 4:00 p.m. 10:00 a.m. - 4:00 p.m. 10:00 a.m. - 4:00 p.m. Wednesday Thursday Friday These hours are in accordance with the provisions of By-law #01-21. They also fulfil a commitment to providing off-hour access to the Archives while striking a balance with current staffing levels. They furthermore enable staff to perform other tasks within the Archives such as processing new collections and records management activities, major considerations in the decision to limit access on Mondays. Tuesday evening access has been made by appointment only for 32 security reasons given that the Archives will be the only part of the building open during these hours. Researchers will not require an appointment outside of the hours indicated. The reference room will remain open during the noon-hour, with staff rotating lunch breaks during this time. The public's reception to these hours will be monitored and if they are deemed to be insufficient, future amendments will be brought forward for the consideration of Council. For instance, additional hours may be considered for the summer months. Councillors should also keep in mind that these hours pertain to the reference room only and that staff will be available to the public during regular business hours by telephone, fax and e-mail. CONCLUSION: Pending Council approval, the grand opening of the Elgin County Archives will take place on Friday, November 8th, 2002 at 1 :30 p.m. The Archives' reference room will then open to the public during the week of November 11th, 2002. RECOMMENDATION: THAT the grand opening of the Elgin County Archives take place on Friday, November 8th, 2002 at 1 :30 p.m.; AND THAT the Archives' reference room be open to the public commencing the week of November 11th, 2002 during the following hours: Monday: Tuesday: By appointment only between 10:00 a.m. and 4:00 p.m. 10:00 a.m. - 4:00 p.m. 6:00 p.m. to 9:00 p.m. (by appointment only) 10:00 a.m. - 4:00 p.m. 10:00 a.m. - 4:00 p.m. 10:00 a.m. - 4:00 p.m. Wednesday Thursday Friday ion B ian assc Archivist ~þ~ Cathy Bi op Manager of Library Services cDonald Chief Administrative Officer 33 REPORT TO COUNTY COUNCIL FROM: Mark Hoffman, Manager of !nformation TecI1.noJQgies DATE: 16 September 2002 SUBJECT: Corporate Software Review INTRODUCTION Most m the software currentty in use across the Corporation is a result m earn department working independently to meet their own needs. As technology advances and the need for information grows across departments, it becomes necessary to evatuate the various software packages in use. DISCUSSION: The pu¡pose m the evakJation is two-foJd. First it must be determined if the current software is meeting the needs of the Corporation. Second, a gap analysis will be done to see where improvements can be gained, through an integrated approach. Evaluations are necessary to determine 'best of breed' applications in the various areas of the business, such as Accounting software, HRIS and Payroll. Existing software can then be measured against this standard and decisions made from there. CONCLUSION: EvaJuations should begin in the near future as the Corporation works towards developing budget and operations requirements for 2003. A Corporate approach to software applicationsjsapprcpriate and.an effective wa'fto share information. RECOMMENDATION: THAT the Manger of IT be authorized to initiate a Corporate software evaluation project, which will begin by the end of September. Ma 0 Chief ÄdministrativeOfficer 34 REPORT TO COUNTY COUNCIL FROM: Mark Hoffman, Manager of Jnformation Technologies DATE: 1BS~tem~2002 SUBJECT: IT Policy Update INTRODUCTION .In 2001 .an IT policy {13. W) was introouced which defined .acceptable {Ase of computer equipment and emailI Intemet use. The existing policy must be updated to discuss moving of computer equipment and a second policy is required with regard to protecting network information. DISCUSSION: Update Existing Policy 13.10: The current policy states that: "Information Technology will arrange and co-ordinate all services which relate to insta11ation of new hardware and the replacement/relocation of existing hardware and peripherals." The policy should include the following statement: Hardware (PC's, servers, printers and such) shall only be moved in coordination with the IT department. Moving equipment without IT's knowledge is in direct violation of this policy and could have a serious, negative impact on the Corporation. Failure to apply to this policy could lead to disciplinary action, which may include termination. New Policy: The IT department receives numerous requests for information regarding our network, computer equipment, configuration, servers, etc. This information is confidential and cl'iticaL ro the successf{A! operation d the Corpor.ation. As sucn, it sholIJd!lOt be shared outside of the Corporation, without appropriate cause. Security risks and the tools- used by potential intruders are becoming im:reasingly complex and advanced. In addition to the more aggressive nature of intruders, known vulnerability of various network components has been increasing at an alarming rate. A global database exists of known v{A nerabilities. Each network component, server, operating system and firewall has known weaknesses, which are published in this database; Simply knowing what type of equipment is in place and what operating system is being run is enough information to put the entire network at risk. As such, it is imperative that the Count¥ { f Elgin pmtects this network, and ther.eby it's data, by estab1ishing a policy t{ not shar.e, network confîguration information ootside- of the organization. 35 CONCLUSION: n PQ/iCies must be updated from time to time in 1)fder to reflect the changes in Information Technology. The current policy manual needs to make clear the importance of having IT be involved in setting up and moving computer equipment. Additionally, the Network Wormation Policy provides a necessary too! to eliminate the sharing of sensllive Corporate informatioo outside the organization. RECOMMENDATION: THAT the Network Information Policy be approved and implemented. And THAT the AcceptabJe Use Policy be changed as presented. . ed Approved~ ~~ Mark Chief Administrative Officer 36 County of Elgin Section: Personnel Policy Manual Subject: Sharing IT related information outside the Organization DRAFT Policy Number: 13.10 Code - A Date Approved: Page 1 of 2 Date Last Revision: I. INTRODUCTION POLICY STATEMENT The Corporation of the County of Elgin has a computer network, which is essential to the day to day operation of the Corporation. The network contains information that ranges from public to sensitive, and even confidential. Security risks and the tools used by potential intruders are becoming increasingly complex and advanced. In addition to the more aggressive nature of intruders, known vulnerability of various network components has been increasing at an alarming rate. A global database exists of known vulnerabilities. Each network component, server, operating system and firewall has known weaknesses, which are published in this database. Simply knowing what type of equipment is in place and what operating system is being run is enough information to put the entire network at risk. As such, it is imperative that the County of Elgin protects this network, and thereby it's data, by establishing a policy to not share network configuration information outside of the organization. Therefore, this policy exists to protect Corporate assets by not allowing the sharing of information outside of the organization without the consent of the Manager of Information Technologies. PURPOSE The County of Elgin's Corporate network contains sensitive and even private information. Providing information to anyone outside the organization, increases the risk of unauthorized access to the network and it's data. This policy outlines the requirements regarding acceptable computer equipment, Internet and E-mail usage. SCOPE This policy applies to all of the Corporation's employees. DEFINITIONS For the purposes of this policy, "employee" shall mean employees, volunteers and member of council. 37 II. Sharing Network I Computer Asset Information An employee shall not share information outside of the Corporation of the County of Elgin with regard to the County network, servers, routers, backup methodologies, firewalls, intrusion detection systems, operating systems, disaster recovery plan, or any other devices associated with the County network. All requests for this information shall be forwarded to the Manager of Information Technologies. The sole responsibility of sharing network information outside of the organization resides with the Manager of Information Technologies. This policy forbids any employee from participating in surveys by organizations gathering information about equipment usage, operating systems, or anything pertaining to network operation or security. All requests for this type of information shall be forwarded to the Manager of Information Technologies. This policy also forbids any employee from sharing described information with business partners. While it may be reasonable for the business partner to expect this information, and at times appropriate to do so, the Manager of Information Technologies should provide it, rather than it coming directly from the employee. Once again, the security of the network and integrity of the data are essential. Violation of this policy could lead to disciplinary action, up to and including termination. 38 REPORT TO COUNTY COUNCIL FROM: Karen Dunn, Emergency Measures Coordinator DATE: September 16th, 2002 SUBJECT: Parking By-law Update INTRODUCTION Over the past two years municipal and county staff have been working on a consolidated parking by-law for Bayham, Malahide, Central Elgin, Southwold, Dutton/Dunwich, West Elgin and County roads. The purpose of this consolidation is to ease the paperwork and reduce omissions when ticketing over numerous jurisdictions. DISCUSSION: As of the above date, the Crown Council at the Ministry of the Attorney General's Office has approved the parking by-law. It is now waiting approval for the short form wordings from the Chief Justice of Southwest Region in London. We have been advised that the final steps of this process should take 4 - 6 weeks. Once final approval from the Chief Justice is received we will have to determine who will collect the revenues from thè tickets (which municipalities want to collect their own, which ones want another municipality to collect on their behalf). When that is determined we will draft a standard ticket which the OPP will use for ticketing. CONCLUSION: This long aWaited process is finally coming to an end and it appears that we will be able to initiate consolidated ticketing for parking infractions within the near future. RECOMMENDATION: THAT the report entitled "Parking By-Law Update" dated September 16, 2002 from the Emergençy Measures Co-ordinator, be received and filed. Respectfully Submitted Approved for Submission g~' ,^Jj) Karen Du n ÜU' / Emergency Measuris"Coordinator <~s Mark . . . n~ld Chief Administrative Officer 39 REPORT TO COUNTY COUNCIL FROM: Sandra Heffren, Deputy Clerk DATE: September 17,2002 SUBJECT: Joint Accessibility Advisory Committee INTRODUCTION: At Council's September 1 O'h meeting, staff was directed to discuss with Central Elgin the formation ofa joint accessibility advisory committee and establish a Terms of Reference. DISCUSSION: The Deputy Clerk, Corporate Facilities Officer, and the Human Resources Co-Ordinator met with Central Elgin staff on September 16th and discussed membership for the joint committee, financial matters, staff support, application forms and interview questions, and terms of reference. Central EI~in had already placed an advertisement in the local newspapers on September 13' and contacted various agencies that deal with disability issues to inform them of our quest for interested committee members. Two applications have been received so far. CONCLUSION: A joint committee should be established with the Municipality of Central Elgin to reduce costs and staff workload. RECOMMENDATION: THAT, subject to concurrence by the Council of the Municipality of Central Elgin, the following five items are hereby approved: 1. THAT a joint Elgin/Central Elgin Accessibility Advisory Committee be established; 2. THAT the joint committee shall operate in accordance with the attached Terms of Reference; 3. THAT committee members shall be reimbursed for their specialized travel arrangements or paid mileage at $.35 per kilometre; 4. THAT no per diem shall be paid, as this is a voluntary advisory committee; 5. THAT all costs for the operation of the joint committee shall be shared on an equal basis between the Municipality of Central Elgin and the County of Elgin; and Joint Accessibility Advisory Committee 2 THAT a budget be established for 2003 and amounts required for 2002 be acquired from the Mill Rate Stabilization Reserve at an upset limit of $5,000.00 for the County's share of committee operations; and further, THAT any resolution contrary to this be and is hereby rescinded. Respectfully Submitted Approved for Submis . ~~s 4,~~ San Heft Deputy Clerk Mark Chief Administrative Officer Joint AcceSsibility Advisory Committee 3 TERMS OF REFERENCE JOINT MUNICIPAL ACCESSIBILITY ADVISORY COMMITTEE THE CORPORATION OF THE COUNTY OF ELGIN AND THE MUNICIPALITY OF CENTRAL ELGIN 1. Definitions: (a) "Committee" means the Joint Elgin/Central Elgin Municipal Accessibility Advisory Committee; (b) "County" means The Corporation of the County of Elgin; (c) "County Council" means the Council of the Corporation of the County of Elgin; (d) "Municipality" means the Corporation of the Municipality of Central Elgin; and (e) "Municipal Council" means the Council of the Corporation of the Municipality of Central Elgin. 2. A municipal accessibility advisory committee known as the Joint Elgin/Central Elgin Municipal Accessibility Advisory Committee is hereby established in conjunction with the Corporation of the Municipality of Central Elgin. 3. The Committee shall consist of five (5) members and shall be composed of (a) four persons eligible to be electors in the County of Elgin; (b) either the Mayor or Deputy Mayor of the Municipality; (c) the majority of members of the Committee must have a disability as defined by the Ontarians with Disabilities Act, 2001, 4. All members of the Committe.e shall be appointed by both the County Council and the Municipal Council. 5. The County Council and the Municipal Council may, by resolution, replace members or appoint from time to time such new members as they consider advisable. 6. (a) The members of the Committee shall serve a three-year term. (b) Notwithstanding subsection 6(a), at least one member of the initial Committee shall be appointed to serve a one·year term, at least one member of the initial Committee shall be appointed to serve a two-year term, and at least one member of the initial Committee shall be appointed to serve a three-year term. (c) No member of the Committee shall serve more than two consecutive terms. Joint Accessibility Advisory Committee 4 7. The Committee shall, at its first meeting of each year, elect a Chairperson and Vice- Chairperson from its membership. 8. (a) The County and the Municipality shall provide a staff person from each municipality to act as secretary to the Committee on an alternating six-month basis, as well as advisory staff as required. (b) The secretary shall make all arrangements for meetings and truly record without note or comment resolutions, decisions, and other proceedings of the Committee. 9. The duties of the Committee shall be as follows: (a) provide advice to the County Council and the Municipal Council regarding the preparation, implementation and effectiveness of a Municipal Accessibility Plan for the County and the Municipality which shall include: (i) a report on the measures the respective municipality has taken to identify, remove and prevent barriers to persons with disabilities; (i) the measures in place to ensure that the respective municipality assesses its proposals for by-laws, policies, programmes, practices and services to determine their effect on accessibility for persons with disabilities; (ii) a list of the by-laws, policies, programmes, practices and services that the respective municipality will review in the coming year in order to identify barriers to persons with disabilities; (iii) the measures that the respective municipality intends to take in the coming year to identify, remove and prevent barriers to persons with disabilities; and (iv) all other information thatthe regulations. prescribe for the purpose of the plan; (b) provide advice to the County Council and the Municipal Council on the accessibility for persons with disabilities to a building, structure or premises or part of a building, structure or premises, (i) the County Councilor the Municipal Council purchases, constructs, or significantly renovates; (ii) for which the Council enters into a new lease; or (iii) that a person provides as· municipal capital facilities under an agreement entered into with the Council in accordance with section 210.1 of the Municipa/ Act, 2001; (c) review in a timely fashion the site plans and drawings described in section 41 of the Planning Act that the committee selects; (d) perform all other functions as specified by regulation; and (e) provide the County Council and the MUnicipal Council with the minutes of meetings once adopted by the Committee and to make annual presentations to the County Council and the Municipal Council regarding its activities if required. CORRESPONDENCE - September 24th, 2002 Items for Consideration 1. Randy Millard, C.A.O.lClerk, Township of Malahide, with a request to amend the County signage by-law. (ATTACHED) 2. Ted Arnott, M.P.P., Waterloo-Wellington, requesting Council's support of Bill 30, the Volunteer Firefighters Employment Protection Act. (ATTACHED) 3. Alderman John Schmal, President, Federation of Canadian Municipalities, requesting support of a resolution calling on the Government of Canada to accelerate the delivery of its Clean Air Agenda. (ATTACHED) 4. Carolyn Downs, Manager Council Support/City Clerk, City of Kingston, Hay West Initiative. /.f0 Township of MALAHIDE 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773.5344 Fax: (519) 773.5334 Email: malahide@township.malahide.on.ca www.township.malahide.on.ca September 6, 2002 County ofElgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5VI SEP £120m) Dear Sirs: RE: Speed Limit on County Road. Malahide Township Council met on September 5, 2002, and passed the following Resolution: THAT the County of Elgin be requested to amend their signage by-law as follows; THAT the speed limit on Avon Drive be amended to 50 km per hour for an appropriate distance east and west of the intersection of Avon Drive and Putnam Road (County Road 37). THAT the appropriate set back distance for the signs be determined by the County Engineer and Township Road Superintendent. We look forward to hearing ITom you with respect to this matter. Yours very truly, TOWNSHIP OF MALAHIDE Û~ R. MILLARD, C.A.O./CLERK H:\diana\diana's files\Randy - 2002\colUlty - speed limits sept 6.wpd RANDALL R. MILLARD CAO./Clerk Email: clerk@township.malahide.on.ca 41 SUSAN E. WILSON Treasurer Email: treasurer@townsmp.malahide.on.ca ~ Ontario LEGISLATIVE ASSEMBLY OF ONTARIO - '".,', <,'_'3", ,~.,.-.,. ,." .i' .,"''''-~-'''' ,"-- PLEASE REPLY TO: TED ARNan; MPP WATERIOO-WEWNGTON QUEEN'S PARK OFFICE 4th Roor, Mowat Block 900 Bay Street Toronto, Ontario M7A 112 TEL (416) 32S-3880 FAX (416) 325-6649 email: ted_amott@ontla.ola.org www.tedamottmpp.com Queen's Park August 26, 2002 SEP 11 2002 Warden John Wilson County of Elgin 450 Sunset Dr. St. Thomas, Ontario N5R 5VI Request for Resolution to Protect Volunteer Firefighters Dear Warden Wilson, As you will note trom the enclosed response, I have received and acknowledged the resolution passed by the Western Ontario Warden's Association in support of my Private Member's Bill 30, the Volunteer Firefighters Employment Protection Act. I appreciate this strong message in support of professional firefighters who also contribute so much to our volunteer fire departments. You will also ascertain trom the enclosed that the Ontario Professional Fire Fighters Association has threatened court action in their campaign to 'phase out' double hatters. They have charged a levy on all members of the union to pay for their fight against Bill 30. This intensified campaign leaves open the door to more threats and more charges such as the case of a double hatter who is before his union's trial board in Whitby. Without clearly defined legal protections in Ontario there could be increased pressure on double hatters to resign their volunteer positions. If you agree with the need for this legal protection I am asking (if you have not done so already) that you raise the issue with your COU1lty Councillors and pass a motion in support of Bill 30 as soon as possible. I would appreciate receiving a copy of the resolution. Thank you again for your consideration. Æ: \(21 Ted Arnott, M.P.P. W aterloo- Wellington 42 Waterloo-wellington Riding Office: 181 St Andrew St fast· 2nd Roor· fergus' OnlanD N1M 1P9· Tel. (519) 787-5247. Fax (519) 787-5249. Toll Free: 1-800-265-2366 * Ni ~ Ontario LEGISLATIVE ASSEMBLY OF ONTARIO July 5, 2002 Waterloo-Wellington MPP Ted Arnott PlEASE REPLY ro, TED ARNan; MPP WATERI.()().WEWNGION QUEEN'S PARK DmCE 4th Roor. Mowat Block 900 Bay Sb"eet Toronto, Ontario M7A1U TEL (416) 325-3880 FAX (416) 325-6649 email: tf(Camott@ontJa.ola.org www.tedamottmpp.com News Release MPP Arnott Continues with Bill to Protect Volunteer Firefighters While Union Threatens to Fight it to the Supreme Court Even though the Ontario Professional Fire Fighters Association union is threatening legal action against his Private Member's Bill, Waterloo-Wellington MPP Ted Amott says he will continue to push for its passage into law. Mr. Amott's Bill 30, the Volunteer Firefighters Employment Protection Act, was debated in the Ontario Legislature on June 6th It passed Second Reading after a close vote of 32- 28, Bill 30 has been referred to the Standing Committee on Justice and Social Policy, Ifpassed into law, Bill 30 would protect the right of full-time firefighters to volunteer as firefighters in their home communities. In some cases, these so-called "double hatters" are being charged or threatened with being charged by their union, which is engaged in a campaign to phase out volunteer firefighters who are double hatters. These charges could lead to dismissal from the union, which could then result in the loss of their jobs. The Fire Fig..l1ters Association of Ontario (the association of volunteer firefighters), the Association of Municipalities of Ontario, and Municipalities across the province have contacted MPPs and Mr. Amott to express their support for Bill 30. Mr. Amott's Bill has been challenged by the Ontario Professional Fire Fighters Association. The union of full-time firefighters recently issued an urgent memo threatening to fight Bill 30 all the way to the Supreme Court. To finance what they refer to as the beginning of their fight, the union will levy a $6 charge on every member. The union indicated in the memo that they are "phasing out" firefighters who serve their communities as volunteers. 43 ...2/ waterloo-Wellington RjdingOffice: 181 St Andrew St East· 2nd ROOt· fergus' Ontario N1M 1P9' Tei. (519) 787-5247' Fax (519) 787-5249' Toll Free, 1~800-265-2366 * "This is an extraordinary degree of opposition, however, I have absolutely no intention of withdrawing this Bill. I believe that we need public hearings on Bill 30 as soon as possible," Mr. Amott declared. On June 27th, Mr. Amott sought the support of the Legislature to move a motion to initiate public hearings on the Bill during the summer recess. Liberal and NDP MPPs present denied their consent. Now the earliest that hearings can commence is in the fall. "Municipalities and volunteer fire departments in Waterloo-Wellington and around the province say that the double hatters need to be protected. I agree. This Bill is about maintaining public safety by protecting the right of firefighters to be volunteers in their home communities," he said. "The Association of Municipalities of Ontario, their President Ann Mulvale, and staff have been instrumental in bringing about support for Bill 30 fi:om municipal councils fi:om across this province. I encourage municipalities and volunteer fire departments, if they support my Bill, to express their support in writing if they have not done so already," he added. The President of AMO has written to all MPPs before and after Second Reading. AMO supports Bill 30 for reasons including the need to safeguard public safety and the democratic right of municipalities to decide how these protective services should be provided and at what cost to the taxpayers. In a letter to Ontario Fire Marshal, Bernard Moyle, AMO President Ann Mulvale said: "AMO feels the most appropriate way to deal with this labour issue is the passage of Bill 30, the Volunteer Firefighters Employment Protection Act, 2002." Mr. Amott invites anyone who supports Bill 30 to address their support in writing to: Tom Prins, Clerk, Standing Committee on Justice and Social Policy, Room 1405Whitney Block, Queen's Park, Toronto, Ontario, M7A lA2, phone: (416) 325-3505 or fax: (416) 325-3509. -30- Further Information: Ted Amott, MPP, W aterloo- Wellington (519) 787-5247 /1-800-265-2366 This release is posted at: www.tedarnottmpp.com Background Material Enclosed: *List of municipalities supporting Ted Arnott's bill attached *Urgent memo from the union *Letter from President of AMO to the Ontario Fire Marshal 44 Backgrounder July 5, 2002 Waterloo-Wellington MPP Ted Arnott Municipalities Snpportinl! MPP Ted Arnott's Bill (that have so far contacted Mr. Arnott or AMO): Alberton, Township Alfi"ed and Plantagenet, Township Amprior, Town Ashfield-Cobome- W awanosh, Municipality Brant, County Caledon, Town Centre Wellington, Township Champlain, Township Douro-Dummer, Township East Gwillimbury, Township Erin, Town Essa, Township Fort Frances, Town Guelph-Eramosa, Township Gillies, Township Haldimand, County Hamilton, Township Hanover, Town Howick, Township Kawartha Lakes, City Kenora, City Loyalist, Township Midland, Town Minto: Town Norfolk, County North Grenville, Township Oro-Medonte, Township Otonabee-South Monaghan, Township Owen Sound, City Pelham, Town Perth East, Township Petralia, Town Puslinch, Township Ramara, Township Rideau Lakes, Township Smith- Ennismore- Lakefield, Township South Algonquin, Township South Bruce Penninsula, Town South Stormont, Township St. Clair, Township Tiny, Township Uxbridge, Township Wellesley, Township Wellington North, Township West Gwillimbury, Township Whitchurch-Stouffville, Town Wilmot, Township Woolwich, Township ...2/ 45 -2- Municipalities that have passed resolutions to protect "Double Hatters" : Assiginack, Municipality Cavan-Millbrook-North Monaghan Galway-Cavendish and Harvey, Township Georgina, Town Hamilton, City Ingersoll, Town Innisfil, Town Niagara Falls, City Niagara-On-the-Lake, Town Ottawa, City Peterborough, County Tay, Township Thames Centre, Municipality Thorold, City 46 - I led ~ s QEE¡Q¡ Wayne De Mille, Exec. Director 292 Plains Road East Burlington. ON LIT 2C6 Ph: (905) 681-7111 fax: (90S) 681-1489 Web site: www.opffa.org PRESIDENT Fred LeBlanc 11 Rideau Street Kingston, ON K7K 2Z5 Home: (613) 544-9720 EXECUTIVE VIP Ron Gorrie P. O. Box 10187 Thunder Bay, On P78 6T7 Phone: (807)933-4112 PRES. EMERJTUS Orval Bolton P.O. Box 1113 Brighton, ON KOK JHO Phone: (613) 475·5457 PRES. EMERITUS Patrick DeFazio :I Brenda Crescent Ottawa. ON KJV OJ8 Home: (613) 731-9914 VICE/PRESIDENTS: Ernie J. Thorne, Dist. #1 15 Fieldstone Road Etobicoke, ON M9C 215 Home (416) 621-7753 Barry Quinn, Dist. #2 55 Peterson Place Kanata, ON K2L 4A8 Home: (613) 592-3247 Jim Syalt. Dist. #3 R.R.#2 Stratford, ON NSA 6S3 Home: (519) 27)·7512 Jim Simmons, Dist. #4 1415 Hazelton Blvd. #20 Burlington,ON L7P4W6 Home: (90S) 331-9145 Brian George, Dirt. #5 5861Centur:yDrive R.R.#3 Melbourne, ON NOL ITß Home: (519) 264·9839 \-lare Leduc, Dist. #6 Zl Dorchester Crescent .sudbury, ON P3A SY3 Home: (705)5~3156 Joe Adamkowski, Dist. #1 108 Iris Crescent Thunder Bay, ON P7 A 7Z9 Home: (807) 767.5614 JUN 2 7 2º§~ Ontario Professional Fire Fighters Association An Association Run for and by the Membership URGENT MEMO THE PRACTICE THAT COST ALL OF US! ATTENTION ALL MEMBERS OF THE OPFFA Dear Brothers & Sisters: Professional fire fighters in Ontario are being faced with one of the most abhorrent pieces of legislation since the massive reconstruction of the Fire Departments Act now known as the Fire Protection and Prevention Act, 1997. Private Member's Bill 30- The Volunteer Fire Fighter's Employment Protection Act, 2002 introduced by Tory MPP Ted Arnott would introduce a complete invasion and elimination our constitutional right to establish and enforce regulations within our own constitution. The Bill passed second reading on June 6th with a vote of 32-28 (below is a list of the MPP's who voted and how). The right to discipline our members who openly violate our constitution must be protected vigorously and completely. This is a direct result of our OWN members who also respond as 'paid on call' (volunteer) fire fighters. I refer to these fire fighters as 'paid on call' rather than volunteers as using the title of volunteer congers images that the service is being provided for free. We are all aware that this couldn't be further from the truth. Our members are 'selling' their skills (paid for by their full-time employer) back to their own municipality or another municipality for various rates of pay ranging anywhere from $15.00 - $30..00 per hour. We have referred to these members as "two-hatters". This practice is not only a constitutional issue but also a matter of public and fire fighter safety. .../2 Affiliated with the /merna/ional As.wciation of Fire Fighters. OmariiJ Federation of Labour and Canadian Labuur C/)/ Kres.~ 47 -2- The delegates gathered at the 5th annual OPFFA convention unanimously supported an assessment of every member of the OPFFA of $6.00 to begin our fight against this incredibility regressive legislation. This $6.00 assessment will in no way produce the necessary funds to challenge this legislation, should it become law. This must be challenged all the way to the Supreme Court if necessary (this may require further and much more substantial assessments). What is the OPFFA doinq? We have committed to a consultation process with the Ontario Fire Marshal (OFM), Ontario Association of Fire Chiefs (OAFC), Association of Municipalities of Ontario (AMO) and the Fire fighters Association of Ontario (FFAO). This process is being conducted to investigate resolutions to the reliance of municipalities on 'two-hatters' within their fire service. To date we have met with the OFM separately as stakeholders. Representatives from both the IAFF and OPFFA met with the OFM on May 14th We have been immersed in educating MPP's, media, public etc. about our position on this issue. We are soliciting the support of the Ontario Federation of Labour (OFL), Canadian Labour Congress (CLC) and other professional organizations that also have constitutions with authority to discipline their members. (i.e. doctors, lawyers, engineers etc.). OPFFA Position We are committed to a 'phasing-out' of the reliance of 'two-hatters' within Ontario's fire service. 'Phasing-out' means determining a timeframe to which a municipality would recruit, train and implement new fire fighters based on needs to replace those who are 'two-hatters'. This provides a reasonable approach that does NOT pose any threat to public safety. What can vou do? Contact your MPP (sample letter provided) and request their support to oppose Bill 30 or thank them for their current opposition and encourage continued opposition to the Bill (refer to the MPP voting list below). .../3 48 -3- SUpport any motions, resolutions, and assessments required to fight Bill 30 or any other similar legislation or actions that would remove our constitutional rights. Refer all media inquiries to Executive Vice President Ron Gorrie or myself. The followinQ is a list of MPP's who voted on second readinQ of Bill 30' Supporting Bill 30: Ted Arnott (PC) John Baird (PC) Marcel Beaubien (PC) Claudette Boyer (lND) Tony Clement (PC) Brian Coburn (PC) Sean Conway (LIB) Dianne Cunningham (PC) Carl De Faria (PC) Garfield Dunlop (PC) Doug Galt (PC) Total: 32 Opposing Bill 30: Dominic Agostino (Lib) Marie Bountrogianni (LIB) James Bradley (LIB) Michael Brown (LIB) Michael Bryant (LIB) David Caplan (LIB) Mike Colle (LIB) Bruce Crozier (LIB) Dwight Duncan (LIB) Janet Ecker (PC) Total: 28 Steve Gilchrist (PC) Raminderjit Gill (PC) Ernie Hardeman (PC) John Hastings (PC) Chris Hodgson (PC) Tim Hudak (PC) Frank Klees (PC) Margaret Marland (PC) Bart Maves (PC) Ted McMeekin (LIB) Peter Kormos (NDP) Dave Levac (LIB) Rosario Marchese (NDP) Shelley Martel (NDP) Gerry Martiniuk (PC) Frank Mazzilli (PC) AI McDonald (PC) Marilyn Mushinski (PC) Jerry Ouellette (PC) Tina Molinari (PC) Julia Monro (PC) Dan Newman (PC) John O'Toole (PC) Richard Patten (LIB) Rob Sampson (PC) Joe Spina (PC) Norm Sterling (PC) Gary Stewart (PC) David Turnbull (PC) Steve Peters (LIB) Michael Prue (NDP) Mario Sergio (LIB) George Smitherman (LIB) Joe Tascona (PC) David Tsubouchi (PC) Wayne Wettlaufer (PC) Bob Wood (PC) David Young (PC) Should you have any questions please contact your local President or your OPFFA Executive Board member. 49 OFFICE OF THE PRESIDENT June 12,2002 Bernard A. Moyle Ontario Fire Marshal 5775 Yonge Street, 7th Floor Toronto, On M2M 4J1 Dear Mr. Moyle: I would like to sincerely thank you for meeting with our Association on June 7, 2002, regarding the union sanctions being imposed on those full-time firefighters who also choose to work in volunteer fire departments in their local communities ("two-hatters"). This is an extremely critical issue to our members and the people they serve. As we discussed at the meeting, AMO feels the most appropriate way to deal with this labour issue is the passage of Bill 30, the Volunteer Firefighters Employment Protection Act, 2002. This legislation would finally bring certainty to the fire departments that utilize the skills, training and leadership of two-hatter firefighters, and to the firefighters themselves (and their families) who have contributed and wish to continue contributing to their communities. Bill 30 protects public safety by bringing stability to this labour issue, and unlike other proposals, would not increase the taxes of our ratepayers. It would also provide taxpayers with the opportunity of democratically deciding how their fire services should be delivered - as opposed to having solutions imposed on them. Once again, thank you for taking the time to discuss the "two-hatter" issue with us. Yours very. sincerely, Ann Mulvale President cc: Ted Arnott, M.P.P. The Honourable Bob Runciman, Minister of Public Safety and Security The Honourable Brad Clark, Minister of Labour The Honourable Chris Hodgson, Minister of Municipal Affairs and Housing The Honourable Chris Stockwell, Minister of the Environment 50 ~ Ontario LEGISLATIVE ASSEMBLY OF ONTARIO Queen's Park August 20, 2002 PlEASE REPlYTO, TED ARNon; MPP WATERlroWEWNGTON QUEEN'S PARK OffiCE 4th Roor. Mowat Block 900 Bay Street Toronto, Ontario M7Al12 TEl. (416) 325-3880 FAX (416) 32S"'Ó649 emallo !e<Camott@OI1tIa.ola.org www.tedamottmpp.COl1l Warden Al Edmondson, Chair Western Ontario Warden's Association 399 Ridout St. N. London, Ontario N6A 2PI Dear Warden Edmondson, Thank you for sending me a copy of the Associatiön's resolution in support of my Private Member's Bill 30, the Volunteer Firefighters Employment Protection Act. I thank you and your colleagues for passing a strong and well-worded resolution that effectively outlines the need for this Bill. Enclosed is my news release and package of information on Bill 30. I believe it will require public hearings at the Standing Committee on Justice and Social Policy as soon as possible. I would appreciate it very much if you would send my correspondence to the Wardens of the Association. Through this forum, I would like to strongly suggest that any Wardens and County Councils that agree with the need for Bill 30, please pass a resolution in support of it if they have not done so already. I would also appreciate receiving copies of these resolutions. Thank you again for the actions that you and your colleagues have taken and please accept my best wishes. z ¡(!Q Ted Amott, MPP W aterloo- Wellington TAlaj 51 w..terloo-Welllngton Riding Officeo 181 Sl Andrew Sl East· 2nd Aoof' Fergus· Ontario N1M 1P9· Te!. (S19) 7B7-5247 . Fax (519)787-5249' Totl Free, 1-800-265-2366 @ Ron Eddy County of Brant Mark Kraemer County of Bruce Diane Gagner Chatham-Kent John Creelman County of Dufferin John R. Wilson County of Elgin Pat O'Neil County of Essex Larry Miller County of Grey Lorraine Bergstrand Haldimand County Ben Van Diepenbeek County of Huron Patricia Davidson County of Lambton AI Edmondson County of Middlesex David ûiiphant County of Oxford Ed Hollinger County of Perth Thomas Garry County of Simcoe . George Carl Hall County of Wellington WESTERN ONTARIO WARDENS' ASSOCIATION Warden AI Edmondson, Chair (2002) July 17, 2002 Premier Ernie Eves And all MPP's Province of Ontario clo Constituency Offices Dear Premier Eves and MPP's: The Western Ontario Warden's Association met recently and passed the following resolution with respect to Bill 30 - Volunteer Firefighters Employment Protection Act: "Moved by Warden John Creelman Seconded by Warden Ed Hollinger WHEREAS the International Association of Firefighters (/AFF) has voted to expel any of its members who are also working as pari-time firefighters in volunteer fire depariments, an activity commonly referred to as "double hatting"; AND WHEREAS the majority of firefighters currently acting as pari-time volunteers for municipal fire depariments are "double hatters" and members of the IAFF; AND WHEREAS the termination of this resource for volunteer municipal forces has the potential to put the citizens of many municipalities at risk as the loss of the experience and knowledge of these "double hatters" would affect the safety of their citizens and would also put the safety of the remaining firefighters at risk; ...../2 middlesex ""ounty Tel. (519) 434-7321 Fax (519) 434-0638 399 Ridout Street North London, Ontario N6A 2P1 52 Ron Eddy County of Brant Mark Kraemer County of Bruce Diane Gagner Chatham-Kent John Creelman County of Dufferin John R. Wilson Coun~1 of Elgin Pat O'Neil County of Essex Larry Miller County of Grey Lorraine Bergstrand Haidimand County Ben Van Diepenbeek County of Huron Patricia Davidson County of Lambton AI Edmondson County of Middlesex David Oliphant County of Oxford Ed Hollinger County of Perth Thomas Garry County of Simcoe George Carl Hall County of Wellington WESTERN ONTARIO WARDENS' ASSOCIATION Warden AI Edmondson, Chair (2002) ....../2 AND WHEREAS the loss of this resource for volunteer municipal forces has the potential to significantly increase the cost to municipalities that provide firefighting services, resulting in a significant impact on property taxes; AND WHEREAS this action will have a disp.roportionate impact on rural municipalities; BE IT THEREFORE RESOL VED that the Province be requested to give this issue its immediate consideration with a view to amending the Fire Protection and Prevention Act (FPPA), so that "double hatters" remain employed despite the actions of firefighter unions, similar to legislative protection available to firefighters in other provinces. Carried. " On behalf of the Western Ontario Warden's Association, I am writing this letter to request your support for Bill 30 - Volunteer Firefighters Employment Protection Act. If you have any questions, please feel free to contact me. Yours truly, Warden AI Edmondson Chair WOW A (2002) c.c. AMO 399 Ridout Street North London, Ontario N6A 2P1 middlesex ",,,,ounty Tel. (519) 434-7321 Fax (519) 434-0638 53 September 13, 2002 Please distribute to Heads and Members of Council, City/Town Managers, and Environmental Staff Contribute to Clean Air for Healthv Communities When we bum gasoline to drive our cars, natural gas to heat our homes, or coal to make electricity, we add pollutants to the air. Scientific studies have linked air pollutants with serious health effects. These can range from the exacerbation of asthma to chronic bronchitis to mortality from cardiovascular failure, particularly among the elderly, the young and those with related health conditions. In addition, the overall quality of life of all residents is severely affected during smog episodes. There has been an increasing number of smog episodes contributing to the premature deaths of several thousand Canadians every year. Actions need to be undertaken at all levels of govemment to contribute to cleaner air in our communities. Municipal govemments have been active in reducing air pollution by increasing the energy efficiency of buildings and fleets and promoting public transit and altemative energy sources for power generation. However, more resources and leadership are needed. The federal govemment has made commitments to reduce air pollution through a five.point program, which includes: reducing transboundary, transportation sector and major industrial emissions; advancing science; and engaging the public. Municipalities need to encourage the federal government to implement its commitment to clean air. Strong leadership and appropriate resources are essential if we are to advance scientific knowledge of this important topic and if we are to engage the public. Commitments should include: more resources devoted to the science of how air pollution affects health; involvement of key stakeholders to help deliver and implement clean air strategies; and resources to develop municipal programming on clean air. Municipalities should have a say in the federal government's clean air agenda. We therefore urge your council to pass the attached resolution and fax it back to FCM at: (613) 241- 7440 before October 18,2002. For more information, please contact Paul Gregory, ext. 291 or via e.mail at DareQorvlIDfcm.ca. Yours sincerely, Alderman John Schmal President, Federation of Canadian Municipalities 54 MODEL RESOLUTION MUNICIPAL GOVERNMENTS URGE ACTION ON CLEAN AIR WHEREAS a high quality of life depends on healthy and sustainable communities; WHEREAS air pollution threatens quality of life; WHEREAS exposure to today's concentrations of fine particulate matter, a major component of smog, increases the risk of premature death, asthma attacks, breathing difficulty, lung cancer and heart attacks; WHEREAS thousands of Canadians die prematurely each year from air pollution; WHEREAS health costs from air pollution reaches $1 billion dollars annually in Ontario alone, according to the Ontario Medical Association; WHEREAS Canadians need to be fully informed on the state of the air they breathe; WHEREAS Canadians need to better understand options for cutting air pollution; WHEREAS it is known that the pollution causing smog can contribute to climate change, and that taking action on clean air will also help protect the climate; WHEREAS municipal governments must partner with federal and provinciallterritorial governments to develop and implement programs and policies to improve air quality; WHEREAS'the 2DD1 Speech from Throne made clean air a priority for the Government of Canada; WHEREAS more scientific research is needed to better understand the link between air pollution and health; BE IT RESOLVED THAT call on the Govemment of Canada to accelerate the delivery of its Clean Air Agenda and specifically focus on the need to: develop and implement a comprehensive Clean Air Action Plan that will: · advance scientific understanding of the link between air pollution and health; · provide financial resources to municipal governments for programs that cut smog and climate pollution; · enSUre Canadians have access to accurate information on the quality of their air and on action they can take to reduce their exposure and their emissions; · ensure significant emission reductions from the transportation sector; and · partner with provinciaVtenitorial governments to set stronger pollution reduction standards for industry and the electric power generation sector; and BE IT FURTHER RESOLVED THAT this resolution be communicated to our Member of Parliament, federal environment, health and finance ministers, provinciallterritorial finance, health, environment and energy ministers, federal and provinciallterritorial opposition leaders, community media and the Federation of Canadian Municipalities. NAME ELECTED OFFICIAL MUNICIPALl1Y DATE FAX BACK TO: (613) 241-7440 by October 18,2002 55 City of Kingston 216 Ontario Street Kingston, Ontario Canada K7l. 2Z3 where history and innovation thrive Web site: www.city.kingston.on.ca Hearing Impaired Telephone: 711 2002-09-04 The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI SEP 16 2M2 Dear Sirs: RE: HAY WEST iNITIATIVE - CLAUSE 1, REPORT NO. 94, 2002 This will confirm that Kingston City Council at its regular meeting held on September 3, 2002, approved the attached resolution, being Clause I., Report No 94. Sinêerely, A:~' Carolyn Downs Manager Council Support ICity Clerk 1 Iki Enclosure File No. M03 Connett SnppOIT DIVISIOn Corporate Services PhOne: (613) 546-4291 ext. 1247 Fax: (613) 546c5232 cdowns@city.kingston.on.ca The Right Honourable Jean Chrétien, Prime Minister of Canada The Honourable Lyle VancIief, M.P., Minister of Agriculture and Agri-Food Canada The Provincial Premiers The Honourable Don Boudria, Minister of State and Leader of the Government The Honourable Peter Milliken, M.P., Kingston and the Islands Provincial Ministers of Agriculture and Food John Gerretsen, M.P.P., Kingston and the Islands Association of Municipalities of Ontario (AMO) Rural Ontario Municipal Association (ROMA) County Governments of Ontario WiJIard & Wyatt McWilliams (Hay West Initiators) Councillor Phil McNeeley, City of Ottawa Canadian Pacific Railway Canadian National Railway The Honourable Kevin Sorenson, MP Crowfoot, Alberta The Honourable Carol Skelton, MP Rosetown, Saskatchewan The Alberta Cattle Commission Society for Equine Rescue in Alberta Alberta Elk Association SaskatChewan Elk Breeders Association SaskatChewan Cattleman's Federation Saskatchewan Cattle Feeders Association Canadian Cattlemen's Association Appendix "A" CORRESPONDENCE - September 24th, 2002 Items for Information - (Consent Aaenda) 1. The Honourable Ernie Eves, Premier of Ontario, acknowledging Council's resolution concerning tax capping. 2. Martin Cauchon, Minister of Justice and Attorney General, acknowledging Councils' support for the Township of North Himsworth's resolution to permit municipalities to access funds raised through provincial lotteries and provincially-licensed lotteries. (ATTACHED) 3. AMO Member Communication "For Your Information" 1) Province Funds Municipalities to "CERV' Communities Better During Emergencies with Volunteers; 2) Province Proposes Safe Drinking Water Act; AMO Member Communication "ALERT' 1) Government Moves Forward With $29 Million of EMS Funding (ATTACHED) 4. Industry Canada, with information regarding Canada·Ontario Infrastructure Progam funded projects and the environmental mitigation measures and the assessment screening of the Vienna South Bridge. (ATTACHED) 5. Honourable Tony Clement, Minister of Health and Long-Term Care, acknowledging Council's resolution concerning widening the scope of practice for nurse practitioners. (ATTACHED) 6. Lynda Millard, Clerk, Municipality of Bayham, supporting County Council's resolution concerning the reduction of Court time at Provincial Offences Court by the Attorney General for Ontario. (ATTACHED) 7. Marianne Berube, Ontario Director, Wood WORKS!, with copy of correspondence to the Honourable Allan Rock, Minister of Industry Canada thanking him for support through Fed Nor funding. (ATTACHED) 8. The Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's support of the City of Kawartha's resolution concerning an enhanced long- term safety net program to aid Ontario agricultural producers. (ATTACHED) 9. Sharon Larmour, Director of FinancelTreasurer, Municipality of Central Elgin, forwarding payment of the reserve funds held for the Port Stanley Lift Bridge. (ATTACHED) 10. Dave R McAdams, President, St. Thomas-Elgin Tourist Association, thanking County staff for their co-operation and assistance to the Tourism Co-ordinator and members of the Tourism Boarä (ATTACHED) 11. Assoôiation of Municipalities of Ontario, with a registration form for the AMO 2002 Counties and Regions Comerence. (ATTACHED) 12. The Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, with a copy of "Ontario Smart Growth, A New Vision". (ATTACHED) 56 2 13. The Honourable Janet Ecker, Minister of Finance, and the Honourable Chris Hodgson, Minister of Municipal Affairs and Housing, with information concerning a "Tax Incentive Zones" program for municipalities pursuing economic development opportunities to meet Smart Growth opportunities. 14. National Guide to Sustainable Municipal Infrastructure, "Timely Preventive Maintenance For Municipal Roads, A Primer and Deterioration and Inspection of Water Distribution Systems'. 5fo IJ Ministre de la Justice et Procureur général du Canada Minister of Justice and Attorney General of Canada L'honorablelThe Honourable Martin Cauchon Ottawa, Canada KIA OH8 SEP 0 9 2002 SEP J 2 2002 Mr. Mark G. McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Mr. McDonald: Thank you for your correspondence of May 29, 2002, regarding a resolution made by the Township of North Himsworth petitioning the Government to permit municipalities to access funds raised through provincial lotteries and provincially- licensed lotteries. Your provincial member of Parliament, Mr. Steve Peters, has also forwarded to me a copy of your correspondence. The current provisions of the CrÍmÍ11a1 Code related to gambling do not restrict the ability of municipalities to receive funding from "lottery schemes" that are conducted by a province under paragraph 207(1)(a) of the Code. This provision permits a province to conduct and manage a lottery scheme directly, and it places no restrictions on how a province may allocate the proceeds of such a lottery. Any restrictions placed on the use of revenues from provincial lotteries are solely a function of provincial legislation or of provincial decisions. Paragraph 207(1)(b) of the Code permits a province to license a charity to conduct and manage a lottery scheme provided that the proceeds are used for a charitable or religious object or purpose. It is up to the province to set the terms and conditions of the license and to ensure that proceeds from the lottery scheme are, in fact, used for charitable purposes. Canadã 57 2 There is no intention at present to introduce legislation in Parliament that would amend section 207 of the Criminal Code. In my view, the distribution to municipalities of proceeds from lottery schemes is a matter for provincial decision- makers. Thank you again for bringing the Council's concerns to my attention. Yours sincerely, H~m Martin Cauchon c.c.: Mr. Steve Peters, M.P.P. Elgin - Middlesex - London 58 B9/1B/B2 22:B4:4B EST; ASSOCIATION OF?-> I 519 633 7661 CLERK-Elgin Co Page BB2 SEP-l0-02 rUE 06:25 PM 260 FAX NO, 416 971 6191 p, 01/01 ¿lhf _Association of M un ¡cipolities it of Ontario For Your Onformation 383 Unlver:,;ily AI/COt/B, SuiLe 17D1 Toronto. ON NISI:; 1EB hi: (41S)971.1H!56' f3x; (4113) "971.6191 arnall- :¡¡mo@~rl1o,munlcom,com To the ¡~tt(:¡¡¡ti()n of the Clerk and Council. for Immec!iatc Attcntion September 10, 2002 FYI 02/024 PROVINCE FUNDS MUNICIPALITIES TO "CERV" COMMUNITIES BETTER DURING EMERGENCIES WITH VOLUNTEERS ISSUE.: Today, the government announced a $1 million annual program that will assist municirnlitios in developing teams of emergency response volunteers. BACKGROUND: The Minister of Public Safety and Security, the Honourable Robert Runciman, outlined the details of u new government emergency response initiative - the Community Emergency Hesponse VoluntGNS (CERV) Ontario program, The $1 million annual program will be used to assist municipalities in establishing ..... a network of neighbourhood-based, multi-functional teams of voluntenrs trainod In ba¡;ic emergency management principles and skills." Each tearn will include approximately 20 people. While all Ontarians will be encouraged to participate in the CERV program, the targets for recruitment will be retirees -- particularly retired firefighters, paramedics and police officers. Emergoncy Measures Ontario (EMO) will select eight pilot program sites in November, and another twelve will be <iìJctod in January 2003. The Ministry will be selecting a wide range of municipalities of different sizos and circumstances from across the Ontario, it is anticipated that tho province- wide rollout of CERV will be Spring 2003. The government will cover up to 100% of the costs of the progrorn in the first year, and in the following years, up to 50% of the program costs will be subsidizod. AMO Presidènt, Kon Boshcoff, supported tho initiative, saying, "Today's announcement is an oxam!)!e of what should be an effeclive partnership. It supports municipal government; it acknowladues the relationship between the province and municipalities; and it makes a sound and fitting US" of the sl<ills and talent of retirees and others. Everyone benefrts, including the communities we serve." Inclividl,mls interested in volunteering for the program should contact the Ministry at (416) 314- 13600. Further information on the GERV and the future roll out of the pilot projects will be made available at: Illlp:!Iwww.soli¡;jtorgeneral.rnsg.gov.on.ca/englishlpublic/default.htm TIJls information i.~ avoi1able through AMO~ subscJiption based MUNICOM network at W'I','}Y,pwnicorn.col!.'.. 59 '" c B9/11/B2 22:14:39 EST; ASSOCIATIon OF?-) 1 519 &33 7&&1 CLERK-Elgin Co Page BB2 SEP-II-02 WED 06:38 PM 260 FAX NO. 416 971 6191 p, 01/01 I r~ ("'. Associationof . "."'1" ' Municipalities 'I' ofOnfario -- --"'~~IIIU!Ii'llJ"'I! " .- ~ "I, I'· e;'" /.(., ( I, ~¡' . ,ß'i;~ ,kll';\' , . ¿,...YS' {~ iJ .' ~~..... r 393 Unillerslty Avenu.. $uko 1701 'T'oronto, ON M6G 1EG .~~....... ~-"'~ .._m_ Te, (416) 971-saS6' ¡ax, (416) 971-6191 1\1'1'\1111' AHV'I/R):::U,in rflllJ'l1r.nm rnm To the ìmmediat.e attention of the Clerk and Council Please distribute to managers re.sponsible for drinking water delivery September 11, 2002 - Alert: 02/038 PROVINCE PROPOSES SAFE DRINKING WATER ACT ISSUE: The Míni$(ryof Environmont has released 'Components of a Safe Drinking Water Act, for 30 -day cornm()nt period. Minister Chris Stockwell is on a (hree-stop tourofthe province to hear from stakeholders. BACKGROUND: On Auyust 29", the Ministryoftho Environment (MOE) released text describing the components of a Safe Drinlâng Water Act, for 30-day public comment. Comments are due by September 28"1,2002. According to (he MOE, <iratt legisla(ion is expected to betablcd in the Legislature in October, and further consultation will t>.ìkc place. If passed, the Act would satisfy 50 of Justice O'Connor's 93 recommendations in his W¡)lkerton Inqlliry Heport. Part II. AMO OnGollragcs municipalities to (ako a close look at ¡he proposed components of the Act, and to send in comments b) lh¡) Ministry of (he Environment The proposed components of the. Act can be found at ':/'/WY:!.,f¡I\f), gO'LDr1.<la!~nvlsiOn/9J1'yJ§'Æe r/g9.çym(J.lJ.i~/2002/aa02~000 1 .Dd!. Minislor of Environment Chris Stockwell is underlal<ing a th ree-city tour of the province over the next several clays to i'lear depulalions from stakeholders on the Safe Drinking Water Act components. He will be in Ottawa <:\nd Thlmder Bay tomorrow, September 12"" and in London on September 161". For more information, you may cor\!act Heather Cap8nnelli at 416-314-6742. AMO is dis;:¡ppoínlcd with the short consultation period and the lack of notice of the Minister's stakeholder me,~lìngs. To assist municipalities in preparing comments or in speaking with the Minister with such short notice, AMO has prap¡~red a preliminary analysis ortha proposed components of the act. This can be found on our wcbsite ût ~¡Y)I!_w'.mllniCQ[I.c()rn. If tho Icgislë¡tion passes, many requirements will have direct cost and human resource implications for municipalities. In particular, significant investment in staff time and resources will be required for: · (ho <3ccreditation of water operations; · applying for a new license to operate municipal water systems; · th,~ development of water system operalional and financial plans; · [1·10 expansion of MOE authority to require municipalities to take over operations and or ownership of private water systems · fines of up to $10 million dollars for non-compliance There are ¡¡I~o direct legal implications for municipal councillors and senior administrators with the introduction ofa municipal statutory standard of cûre, which would introduce personalliabilityforthosewith ovcrsiglll responsibilities for drinking water services. For more information: contact Nicola Crawhall, senior policy advisor, AMO, at 416-971-9856, ext 329, or 1-877-426-6527, ext 329, or by amail at ncra~!lli11.@.'ill)_çJ.lnunic.9m.com. 60 89/13/82 22:89:48 EST; ASSO~IATIOH OF?-) 1 519 &33 7&&1 ~LERH-EI~in ~o Pa~e 883 SEP-13-02 FRI 04:50 PM 260 FAX NO. 416 971 6191 P. 02/02 ; ': 6~:i¡~~r.t;6mm unicatíon" ,~ih~f{1~' .' , " /' ~,/ r' Association of I, ~,'I \. Municip~litìes . ..,. f r of Onlano --. -';'j¡¡J!~'"'''' --_ á':¥"lt ."Wi: ,~,IJJ,:WJJ . , .'. ~·"f . ~u rt 393 UnivolShy Avenue, suil.1701 Tcronto. ON M::G 1E6 Td: (416) 971-9856·faJC (410)971-6101 ernaIT: 3tl'1o~ma.n'IUl"licom.c:om ~\õIðI,\¡'!!''f''---- nJ tfJe immediate attentfon of the Clerk and Council Please ensrlre that copies of this are distributed to all Members of Council For immediate Attention: September 13, 2002 - Alert 02/039 GOVERNMENT MOVES FORWARD WITH $29 MILLION OF EMS FUNDING IS$UO; Municipalities responsible for ambulance services are now beginning to receive Information regArding the response time improvement funding from the Ministry of Health and Long-Term Can:;, (MOHL TC). Background: As noted in the August 2200, 2002 AMO Alert (02/035), the Ministry announced during the Association's Þ,nnual Conference that the government would be spending $32.5 million per year to improve ambulance rosponse times throughout the Province. This fLmding included $29.2 million of direct funding for municipal land ambulance services with the rest of the announced funds earmarked for dispatcll centers. The municipal funding is bas()d on D Respons0 Time Framework Form developed by the Land Ambulance Implementation Steering Committeo (LAISC), and the plans submitted by municipalities to the Ministry last Fall. It is AMO's understanciing that the Ministry has reviewed the submitted municipal plans and identified the funding to be allocated. MOHL TC Emergency Heé!lth Services Provincial Field Offices wìll be contacting each delivery agent with further information over the next few weeks. Questions regarding funding should be addressed to your local Field Office. Action; As noterl in the previous Alert, the AMO and LAISC will continue work on solutions that support improving municipal ambulancc services while mé!naging the rising costs of EMS that are due to the increasing call volumes and wages. The Committee and the Association will also be working with tho Ministry to ensure that the new financial reporting/planning processes being developed related to this funding will not be burdensome to municipalities. LAISC expects to get D better understanding of the $3.3 million announcement for dispatch improvements and how this will support improved coordination and service. Con/Bct inform<1tion for each of the Ministry Field Offices can be found at hltp://wWW.ªIDO- §..lliw;,9D}{.Ç;Plu''1f.lli..J2fill9§/ çon lacts r.EJ.9 io n. h tm Th¡~ iI1(ol/¡¡¡¡!ion is i1vailiJlJle through AMO's subscription based MUN/COM network at www.nwn;com.coP'!. For more inforrn<'ltion, please contact: Jeff Fisher, Senior Policy Advisor at 416-971-9856 ex!. 315 61 B9/13/B2 15:B6:36 EST; ASSOCIATIon OF?-} SEP-13-02 FRI 04:07 PM 260 1 519 633 7661 Mark McDonald Page BB2 FAX NO. 416 971 6191 P. 01/02 Mlnl"try of Health and L.ong·Ierm Core Mìnistère d. la Santé at des Sol". de longue duréo ® Ontario E ller\1~n~y -J!\3Jth SorvIces Branch 5700 YOflDtA Street.. 6th Floor Tot¢nf( ON M2M 4)(5 DirectIon dD:; servlcos de santéd'urgenoe 5700 rlJe Yongc. GEl éhOC' Toronto ON M2M 4K5 Tcrr:ph"ÓtteI [415)327.7909 rtlr.:t.imile: (41G} 321ø7Ð79 Toll r,a.: I!lOD) 461·6431 Télõphan.: (4·161327.7909 Télócopieur: (416) 32.7-7879 Appels $an: frais.: ¡aoo) 461.6431 August 30, 2002 Mr. Roger Anderson Co· Chair As~ociatiof\ of Municipalities of Ontario Land Ambulance Implemeotatioll Steering Committee 393 Univt>rsity Ave, Suite 1701 Toronto ON M5G 11:6 DcaI' Mr. A ndcrsou: Your kner to the Honourable Tony Clement, Minister of Health and Long-Tem1 Care about municipal concerns on Outstanding Ambulance Funding Matters has been referred to me for a response. We can now confinn that the province will be providing over $29 million in funding to municIpalities to improve land ambulance response times. Staff of Emergency Health Services will soon he meeting with the Upper Tier Municipalities alld the other Designated Delivery Ag<:nts [0 review their RCSpOIlSe 'nme Improvement Submissions and provide infoDnation rcgo.rding the approvcd co.ts. The province will continue to fund 50% of the approved costs of Land A mbuJance Services. The province is sti!l reviewing requests for increases to the Land Ambulance Services Grant for 2002. ~~I'U Malcolm n¡Hes Director jmergency Ue<t1!ll Services Br~nc]¡ ...2/ r\'\I'.·'I"\ !'~\\'t'l>',' 62 7s,a·4¡;C1 , .+. Industry Canada Industrie Canada 151 Yonge Street 3rd Floor Toronto, Ontario M5C 2W7 151, rue Yonge 3' Étage Toronto (Ontario) M5C 2W7 §~ 5 :-~f¡;~ :Ié,~e~· August 30, 2002 File Number: 414 Mr Mark McDonald, CAO County of Elgin 450 Sunset Drive, 2nd Floor St Thomas, Ontario, N5R 5VI Subject: Environmental Mitigation Measures - Vienna South Bridge Dear Mr. McDonald: Under the Canada-Ontario Infrastructure Program (corP), Canada will match Ontario's contribution to fund eligible costs of Ontario Infrastructure Projects. Since providing federal funding is a Canadian Environmental Assessment Act (CEAA) trigger for screening; Industry Canada has conducted an environmental assessment screening for your project. After consultation with other federal departments, such as the Department of Fisheries and Oceans (Fish Habitat Management and Canadian Coast Guard), Environment Canada, the Canadian Transportation Agency etc, we have identified environmental mitigation measures for your consideration. Regarding the Vienna South bridge project, the following measures are intended to mitigate or compensate for potential adverse environmental effects in Federal areas of interest: --------------------------- . The proponent shall notify Industry Canada when construction for the project commences. . All mitigation measures as specified in the Department of Fisheries and Oceans' Letter of Advice (Fisheries file number SA-OI-0086) shall be implemented. · No in-water work shall occur from September 30 to May 30, to protect local fish populations during their spawning and nursery periods. · Sediment and erosion control measures shall be implemented prior to construction and maintained until the work site is stabilized to prevent entry of sediment into the water. · All materials and equipment used for the purpose of site preparation and project completion are to be operated and stored in a manner that prevents any deleterious Canadã 63 substances (e.g., petroleum products, silt, etc.) rrom entering the water. . The project site should be restored to pre-construction conditions or better. All mitigation measures as specified in the Department of Fisheries and Oceans (Canadian Coast Guard) Authorization (file number 8200-01-7010) shall be implemented: · A portage around the work site must be posted and clearly marked both upstream and downstream. · At all times during the construction phase, signage warning boaters of the construction site must be placed 100 m upstream and 50 m downstream of the site. Additional signs are to be installed indicating portage ahead and identifying exit and entry points. · Flashing yellow warning lights are to mark any scaffolding, debris, equipment or other thing that obstructs the existing navigation channel. · Small boat traffic travelling the waterway must be allowed passage through the construction site and assisted as necessary. · No person shall permit any tools, equipment, vehicles, temporary structures or parts thereof used or maintained for the purpose of building or placing a work in or over a navigable waterway to remain in such water after completion ofthe project; · Where a work or a portion of a work that is being constructed or maintained on a navigable waterway causes debris or other material to accumulate on the bed or on the surface of such water, the owner of the work or portion of that work shall cause the debris or other material to be removed to the satisfaction of the Minister of Fisheries and Oceans. · No cables or other temporary structure may be permitted to prevent small boat traffic unless pre-authorized by the Coast Guard. · Any in-water silt curtains are to be installed so as not to be hazardous to small boat traffic. It is recommended that plastic pipe floats be used to support the curtains. General measures include: · Use of appropriate erosion and sediments controls (silt fences, filter bags, catch basin filters, etc) to prevent run off rrom the construction site rrom entering the watercourse. · Netting or other suitable measures are to be used around and under the bridge to prevent debris rrom entering the water. · Removal of the existing structure should not occur during the known nesting season period of migratory birds in your region. Use of net1ing on the sides of the structure to preventing nesting is acceptable mitigation. · Hours of construction are to be limited to reduce the impact of noise, dust, etc on surrounding land uses · Dust to be controlled by: using water, brine or calcium chloride; covering of haulage vehicles when transporting dusty materials. · Access routes and refuelling areas to be reviewed. No refuelling of vehicles, equipment, pumps, etc. to take place within 30 m of a watercourse. Spillage and reporting plans are required. · Cleaning of equipment is not to be done within 30 m of the watercourse. · Disturbed areas at the construction site to be stabilized and re-vegetated after completion of project and restored to a pre-construction state or better. · An inspector is to be on site during construction to monitor environmental management and 64 lll1tlgation measures. Upon completion of the project, the proponent shall submit an environmental monitoring record to Industry Canada. This record will outline compliance with mitigation measures (includes site pictures of measures used), effectiveness of the measures and/or any modifications or additional measures required to address impacts. --------------------------- Please note that these measures do not relieve the proponent from meeting the requirements of federal legislation such as the federal Fisheries Act, including subsection 36(3), the Migratory Birds Regulations, or any regulations made under the Canadian Environmental Protection Act that are applicable to the project. The above mitigation/compensation measures are an integral part of Industry Canada's environmental assessment process to ensure that Federal interests with respect to potential adverse environmental effects in our areas of interest are addressed and are a condition of receiving federal funding for this project. Please acknowledge receipt of the letter and return a signed copy to the undersigned within 14 days. If you have any questions, please give me a call. Acknowledgement Receipt & Date Derek Y u Manager, Green Infrastructure Canada-Ontario Infrastructure Program Duncan McTavish County of Haliburton Administrator-Clerk 65 Ministry of Health and Long-Term Care Ministère de la Santé et des Soins de longue durée ltÆ ~-~ Ont~rio Office of the Minister Bureau du ministre 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel (416) 327-4300 Fax (416) 326-1571 www.gov.on.calhealth 10e étage, édifice Hepburn 80, rue Grosvenor Toronto ON M7A 2C4 Tél (416) 327-4300 Téléc (416) 326-1571 www.gov..on.calhealth Sgp $ ;-~~ ü/tli!1/ Mrs. Sandra J. Heffj-en Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Mrs. Heffj-en: Steve Peters, MPP for Elgin-Middlesex-London, has forwarded your letter regarding the recommendation passed by the County of Elgin endorsing widening the scope of practice for nurse practitioners. I appreciate the opportunity to respond to you on this important health matter. As you are aware, nurse practitioners (NPs) offer an effective means of providing high quality health services to the people of Ontario. Our government believes that NPs play a key role in achieving the ministry's goal of improving services and access to health care, especially in underserviced or remote communities. For this reason, our government proclaimed the Expanded Nursing Services for Patients Act, 1997 in February of 1998, recognizing the role ofNPs across the province. In April 2002, our government also announced a comprehensive advanced practice nursing strategy including policy, regulatory and legislative changes if necessary to enable not just NPs, but all nurses to take on greater responsibility in patient care within their scope of practice. I am happy to report that work has already begun on the review of key policies and regulations. The Ministry of Health and Long-Term Care currently provides funding for approximately 260 NP positions in underserviced communities, long-term care facilities, public health units, community health centres, primary care networks and aboriginal health access centres. v, 66 ...2 1671-01 (01104) 202-05942 7530-4658 -2- Mrs. Sandra J. HeffTen In addition, in May 2002 our government announced funding for a demonstration project that will place 22 NPs in 12 communities that have been without a physician or have had more than a 50% vacancy rate of their designated number of physicians for an extended period of time. It is anticipated that these demonstration projects will significantly improve access to primary health care services in these communities. The current shortage of health care professionals is a concern to all Ontarians. Since last year our government has committed more than $70 million in new funding for nursing education. We have also committed additional funding to assist colleges and universities to provide new programs that will give nursing students the education, training and flexibility they need to continue providing the best patient care in a rapidly changing field. This funding announcement included $14.7 million to fast-track nursing programs to allow students to earn their baccalaureate degree in less time than the currently required four years. Through these programs we hope to increase the number of new nurses trained in Ontario. Ensuring nurses continue to act in their important roles in our health system is very important to our government and to patient care in Ontario. Our government is committed to establishing the building blocks to ensure that we continue to have a strong and viable nursing profession. We will continue to work to ensure that the expertise and experience of nurses helps to achieve our vision for this province's health system. I look forward to continuing to work in partnership with the nursing profession to achieve our mutual goals. Again, thank you for your letter. I trust that the information I have provided will be usefill. / Tony Clement Minister c: Steve Peters, MPP 67 2782-01 í99/06) 7530-4588 09/09/02 MON 11:09 FAX 519 866 3884 MUNICIPALITY OF BAYHAM ~~~ ELGIN COUNTY 141001 1I~Y!!!M Municipality of Bayham ,"'::;)1'1/::":;:; ":"''''':',,, " .'" '," ." , " , '. ¡':"V'",";':.,: """>:':,,...: ';':'.;' o ..',": '~'~ ~ 7'POl'f1rnity 1,; "to p.o. Box 160.9344 Plank Road. Srrnffordville, Ontario NO.1 1 YO Tel: (519) 866·5521 . Fax: (519) 866-3884 email: bayham@bayham.on.ca September 9,2002 Honourable Doug-'Voung Attorney Generaifor Ontario 720 Bay Street;-B:th Floor Toronto, OntariO M7 A 2R9 Dear Minister Young Re: Reduction of Court Time at Provincial Offences Court Please be advised that correspondence ftom the County of Elgin dated August 29th was brought to Council's attention at the reguIar meeting held September 5, 2002, and the .".. following resolution was passed: ''THAT the Council ofthe Municipality of Bayham supports tbe County of Elgin regarding opposition to tbe reduction of Court time at Provincial OlJences Court by the Attorney General for Ontario." A copy of the County of Elgin correspondence attached for ease of reference. Should you have any questions or require further information please feel free to contact the undersigned. ~~~~~ Mrs. Lynda Millard Clerk Ene. c.c.: County ofE1gin S. Peters MPP -Elgin-Middlesex-London File:AJ6 C2002-36 çr¡ SUf'pMt tile £dlðØlfo ..«a....... <4 'llWuut. ~tqN,f;A"~ 68 ~~ Wood WORKS! is a project of the Canadian Wood Council engineered for strength and style... naturally! Canadore Commerce Court Site 60 Commerce Court, p.D. Box 5001 Office WI1S, North Bay, Ontario P188K9 toll free: 866-886-3574 tel: 705-495-0347 fax: 705-495-6279 81~P {3 2,002 Aug. 29,2002 The Honourable Allan Rock Minister of Industry Canada C.D. Howe Building, 11th Floor, East Tower 235 Queen Street Ottawa, ON K1A OH5 Dear Minister; We would like to express our appreciation of your support for the Ontario Wood WORKS! initiative through FedNor funding. During the two years in which the northem Ontario office has been operating, we have been highly successful in meeting our Stage 1 objectives of encouraging northem Ontario communities to develop a wood culture. We have promoted a "build with wood" resolution at the grass-roots level, encouraging individual municipalities to give wood full consideration when planning commercial, industrial and institutional building. To date, our efforts have met with great success and 75 municipalities, 1st Nation band councils, and associations currently support a wood resolution. There are many reasons to build with wood, among them, contributin!;¡ to the health of a key Canadian industry is paramount. In Ontario, forest products are a $14.2-billion industry and contribute $3.9 billion to the provincial balance of trade. This is second only to the automotive industry. ThêiÎÌdustry is also a major employer, providing 88,400 direct jobs and more than 176,000 indirect jobs, according to the most recent statistics from the Ontario Forest Industries Association. Clearly, a prosperous wood industry is essential to the health of the Canadian economy, yet in southem Ontario, and much of Canada, its significance is not recognized. Our intention is to next take our 'build with wood' message province-wide by building on the successful model established in northem Ontario. After that, working with our sister sites in British Columbia, Quebec, Alberta and New Brunswick, our ultimate goal is to build a Canadian Wood Culture. The future of the forest economy is in the remanufacturing of our resources, creating jobs and wealth through the production of value-added, engineered wood products. Through Wood WORKS!, the target market for these products is becoming increasingly aware of the advantages of building with wood. " , <.- We have included an information piece with this letter in order to further inform you about our accomplishments. We hope we can count on your ongoing support as we build on our success and seek to make further inroads into southern Ontario and the rest of Canada with our 'build with wood' message. Sincerely, m~ Marianne Berube Wood WORKS! Ontario Director c.c. The Right Honourable Jean Chrétien The Honourable Secretary of State Andy Mitchell (Rural Development) (FedNor) Mr. Jim Lopez, Executive Vice-president, Forest Resource Management,Tembec Ms. Catherine Lalonde, President, Canadian Wood Council -.-1he Mayors and Reeves of the Province of Ontario encl. 70 Project of the Canadian Wood Council WE'VE ONLY JUST BEGUN The Ontario Wood WORKS! team has now completed two years in Northern Ontario. Since the project was originally launched as a pilot site in North Bay and the Blue Sky Region, it has expanded rapidly throughout the North. To date, 75 Municipalities and Associations in Northern Ontario have embraced the "Build with Wood" Culture by passing resolutions to support this unique initiative. Our work with National & Provincial Municipal Associations and Governments is presently helping us expand our vision to promote Wood Culture into new markets. Wood WORKS! is involved in over 65 projects in Ontario and the list is rapidly growing. We have implemented an extensive tracking system that monitors active and potential projects that we are involved with. This currently totals half-a-billion dollars worth of construction projects in Northern Ontario, with a potential value of wood content in excess of $30 million. The future of the forest economy is in the remanufacturing of our resources, creating jobs and wealth through the production of value- added, engineered wood products. Through Wood WORKS!, the target market for these products is becoming increasingly aware of the advantages of building with wood. The future market for engineered wood products is almost limitless. With the right support, the industry could increase production of EWPs by 25 fold over 5 years. and 150 fold over 10. Wood WORKS! continues to maintain a high profile through numerous publications and events. We are expecting 400+ in attendance with well over 100 nominations at the 2002 WOOD WORKS Award Gala to be held in Thunder Bay in November. We will continue to expand the Wood Culture in Ontario for future growth and support. We've only just begun but we see a limitless wealth of oppotunity for future wood use incentives. Canadian Wood Council Conseil ~ canadien du bois Canadã lnp¡<rtnersl1;pwilhFedNorand ErlpertenariaI""""FedNoret .+. ~~":I ~=e ¡¡ ¡¡ Minister of Agriculture and Agri-Food Ministre de l'Agriculture et de l'Agroalimentaire . Ottawa, Canada K1A OC~ SEP 1 0 2802 Quote: 548060 Sandra J; Heffi:en, AMCT Deputy Clerk County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl SEP 13 200~ Dear Mrs. HeffÌen: Thank you for your letter, also addressed to the Honourable Helen Johns, informing me of the Council of the County of Elgin's endorsement of an April 9 resolution ofthe City ofKawartha Lakes regarding the :financial situation of Ontario producers and an enhanced long-term safety net program. Canadian agriculture producers are clearly facing increasing and ongoing challenges in building a strong, profitable future. On the one hand, customers are demanding more in terms of food safety, food quality and environmentally sustainable production. On the other hand, competition from producers around the world is continuing to intensifY. The subsidies provided by the U.S. and the European Union(EU) to their grains and oilseeds producers are higher than those provided by Canada. This is a concern, not only to Canada, but also to other countries, like Australia and New Zealand, which are heavily involved in the export of agricultural commodities. However, we need to ask ourselves whether higher subsidies make the agricultural sectors of those countries more competitive over the long run, or whether the result is a sector that is mOre dependent on subsidies. It is important to note that there continue to be demands by European and American farmers for even higher levels of assistance. In Canada, the objective has been to provide support in ways that help fanners deal with the income problems they encounter while also helping them to prepare for the future. Both the federal and provincial govemments are expending substantial sums on research and development aimed at improving the long-term prospects for agriculture. And our safety nets are intended to help fanners manage :financial difficulty without influencing their production and marketing decisions. The Net Income Stabilization Account (NISA) program is a case in point; individual fanners are free to decide how best to use the funds in their accounts in meeting current difficulties. .../2 Canadã 72 SaniliaJ. Hefften, A}ÆCT Page 2 In spite of strenuous efforts over the past several months by Canada and other leading agricultural nations in communicating concerns about the U.S. Fann Bill, the U.S. Congress agreed on a new bill to cover the next six years. Unfortunately, this bill, now the Farm Security and Rural Investment (FSRI) Act, locks in a high level of trade-distorting support for major commodities and introduces new support measures for the specific pulse crops of dry peas, lentils and small chick peas. It should be noted, nevertheless, that compared to recent U.S. spending on agriculture, and considering the annual ad hoc payments to U.S. fanners since 1999, actual payments are expected to decrease slightly. That is not to say that the effects on some crops, like pulses, will not be significant. These new subsidies encourage producers to "fann the mailbox," overproducing crops just to receive a government cheque. We are currently involved in a detailed policy and economic analysis of the FSRI Act. U.S. officials have been repeatedly reminded that the U.S. government needs to lead by example ifthe World Trade Organization (WTO) agriculture negotiations are to be successful. We are examining the Act's provisions very closely to determine how Canadian interests can be pursued and our trade rights protected. It is recognized that high subsidies will distort markets and compromise U.S. leadership at the WTO. Canada remains committed to making every effort in the current round of agricultural negotiations in the WTO to reduce the subsidies paid to fanners in the EU and the U.S. This will not be an easy task and will require that Canada also work with other countries, including the Cairns Group of agricultural exporting nations, to realize our negotiating objectives. The Cairns Group was formed to promote agricultural trade liberalization. As a member of the Group, Canada is fully committed to achieving fundamental reform of agricultural trade through elimination of all forms of export subsidies, substantial improvement in market access, and substantial reduction in domestic support. Cairns Group fann leaders also have urged the Group's ministers to remain ambitious in their pursuit of fundamental agricultural reform. Canada will also continue to pursue the objectives set out in its strong negotiating position at the WTO agriculture negotiations, including the maximum reduction or elimination of all trade-distorting subsidies. It is also noteworthy that, while foreign subsidies are a concern, much of the international competition Canadian producers face is coming ftom elsewhere. For example, while U.S. subsidies increased in the second half of the 1990s and EU subsidies remained high, their overall .../3 73 Sandra J. Hefrren, AMCT Page 3 production of major grains and oilseeds grew slowly, or even declined. The big increase in production, putting downward pressure on global prices, has come rrom low-cost producing countries with low subsidi"s who are expanding global market share, such as Australia, Argentina and Brazil. The implications for Canada are clear. A trade-injury approach to safety nets would represent a lost opportunity, as it would divert resources into a program that would fail to address the competitive pressures facing the Canadian industry. To build a stronger, more profitable agriculture sector in the future, we need a different approach - one that avoids repeating the mistakes ofthe U.S. With respect to financial support for Ontario producers, the federal government committed $139 million annually to the province under the three-year Framework Agreement on Agricultural Risk Management, which ends March 31, 2003. Current safety net programs such as fall cash advances, the Net Income Stabilization Account, crop insurance and the Canadian Farm Income Program form the basis ofthe 2002 safety net package. In addition to these core programs, Ontario producers had access to $700 million in interest-rree loans available for 2002 through the extended Spring Credit Advance Program. The Government of Canada is sensitive to the situation faced by farmers and is committed to moving agriculture beyond crisis management to greater profitability and prosperity in the 21 st century. It is through the new Agricultural Policy Framework (APF) that we can continue to build a strong agriculture sector. On June 20, 2002, the Prime Minister and I announced $5.2 billion rrom the Government of Canada in new investments in the sector over the next six years. Of this investment, the federal government will make available $600 million in 2002 and an additional $600 million in 2003 in immediate assistance to help farmers deal with challenges such as drought and to act as a bridge to a new generation of risk management programs. With the provinces' 40 percent contribution, a total of $1 billion in 2002 and $1 billion in 2003 could be available. This is in addition to existing income support. I have been working with my provincial counterparts to detenlline the details of how the funds will be delivered. On August 19, I announced that the federal government will deliver this year's $600 million in risk management funding through producers' NISA accounts, using their eligible net sales (ENS) for the distribution formula. Farmers will receive deposits to their NISA accounts equal to 4.25 percent of their ENS, based on their five-year averages. Those without NISA accounts may apply up until the end of 2002. In Quebec, Newfoundland and Labrador, the .../4 74 Sandra J. Heffren, AMCT Page 4 Yukon and the Northwest Territories, where there is little participation in NISA, federal, provincial and territorial governments will negotiate details of payment agreements. I have enclosed a copy of the press release and an accompanying NISA backgrounder for your information. The APF will take a broader view of agricultural risk management and will incorporate five elements: food safety and quality, environmental sustainability, research and development, sector renewal, and risk management programming. The objective is to provide farmers with the tools they need to be competitive and viable in the expanding global agricultural arena as it becomes increasingly knowledge-intensive. These tools will include future-oriented, comprehensive, nationally available risk management programming that will provide incentives for participation and reflect the whole business. Building the APF will require the collective efforts of governments, industry, consumers and other interested stakeholders. We have held and will continue to hold broadly based national consultation meetings to gather input on this major initiative. All input provided during the consultations is being collected and analysed and will be considered in the policy development process. Summary reports on the consultations so far have been posted on our Web site at http://www.agr.gc.calcb/ap£.index_e.html. You may also wish to consult this site for details on ongoing progress and additional consultations. On June 27 and 28, I met with my provincial counterparts in Halifax to further develop the APF. All but two ministers have now signed on to the package, and I am confident that the remaining provinces will sign on in the near future. With the full participation of the provinces, federal and provincial funding would be in excess of $8 billion, most of which would be directed to producer programs. The package provides a balance between meeting the immediate needs of producers and preparing to meet the challenges of the future. I have enclosed press releases related to the June 20 federal funding announcement and to the federal, provincial and territorial ministers' meeting in Halifax for your information. I am also pleased that the Honourable Helen Johns, Minister of Agriculture and Food for Ontario, and I recently announced an amendment to the Canada-Ontario Market Revenue Agreement to exhaust the federal, provincial and producers' shares of the Ontario Gross Revenue Insurance Plan (GRIP) surplus. This will be accomplished by changing the order of withdrawal from the Market Revenue Program (MRP) account to access the GRIP surplus first for program payments. Once the GRIP surplus is exhausted, Canada's and Ontario's program contributions will be used to make program payments. Coverage levels will be increased from 85 percent to approximately 90 percent, which will provide for the exhaustion of the surplus over the 200 I and 2002 crop years. Interim MRP payments for 2001 were issued in April. Currently, about $51 million has been paid out through the MRP for the 2001 crop year, and final payments will be made this fall. .../5 75 Sandra J. Heffi·en, AMCT Page 5 Further, five new producer-requested crops (spelt, sorghum, rye, buckwheat and millet) have been added, which will result in an increase in program payments. Also included in the press release is the announcement of an amending agreement providing for increased matching contributions for the Net Income Stabilization Account Program (NISA) for the 2001 crop year. This amendment, which applies to all commodities, will allow participants to make additional enhanced matchable deposits of up to 2 percent of the eligible net sales for the 2001 stabilization year. Canada and Ontario shall each contribute an amount equal to 50 percent of the amount contributed by participants. I have enclosed a copy of this press release and àn accompanying NISA backgrounder for your information. I trust this information will be useful to you. Again, thank you for writing. Yours sincerely, Enclosures 76 FEDERAL-PROVINCIAL-TERRITORIAL COMMUNIQUÉ " , COMlVlUNIQUE FEDERAL-PROVINCIAL-TERRITORIAL AGRICULTURE MINISTERS SIGN AGREE:MENT ON FUTURE OF CANADIAN AGRICULTURE AND AGRI-FOOD HALIFAX, June 27, 2002 - A new chapter in the development of the Canadìan agriculture and agri- food industry was opened today with the signing. of the Federal-Provincial- Territorial Framework Agreement on Agriculture and Agri-food for the Twenty-First Century. .:., Federal-provincial, and territorial ministers of agriculture are holding their annual meeting here today and tomorrow. The Gov!'I'Ill11ent of Canada and the provinces ofBritish Columbia, Alberta, Ontario, Nova Scotia, New Brunswick and Newfoundland and Labrador signed the agreement. Prince Edward Island, the Yukon and Northwest Territories have initialed the agreements pending final approvals of their governments. The agreement will continue to be available for signing by the remaining provinces. The agreement, beginning in 2003, represents a comprehensive and long-term commitment to the profitability of the sector by federal, provincial and territorial governments. It sets the stage for the implementation of the five-year Agricultural Policy Framework (APF), a national agreement to make sure the Canadian agriculture and agri-food industry is the world leader in food safety and quality, . environmentally responsible production and innovation. Ministers agreed in principle to the long-term direction in agricultural policy at their annual meeting in Whitehorse last year and have been consulting with industry on its development. The agreement will see action in five key areas ..:. food safety and quality, science and innovation, skills and renewal, the environment and the management of business risks on the farm. With the signing of the agreement, Ministers reaffirmed their commitment to work, in consultation with industry; to: · build on Canada's reputation as a producer of safe, high-quality food by strengthening food safety systems throughout the production chain; . enhance the sector's environmental performance; · use science to help the sector create econo.mic opportunities with innovative new products and to strengthen environment stewardship and food safety practices; . · renew the agricultural sector through skills training that helps farmers adapt to change; and · improve farmers' ability to manage business risks on the farm. Later in the meeting, Ministers will dìscuss detailed plans to gain greater recognition at home and abroad for the industry's capacity to continuously innovate, and to supply safe, high-quality food produced in an environmentally-ftiendly manner. They will also look at ways to improve global market access opportunities for Canadìan agri-food products. 77 About one half of all agriculture production in Canada is exported. Ministers underlined the importance of helping the Canadian industry stay ahead of increasing international competition and to be the world leader in meeting the quality demands of Canadian and global customers. Ministers will also reviewproP9sals, to be discussed with industry, for business risk mariagement programs that would help farmérs not only deal with cw:rent risks on their farms but would also help them reduce risk and promote growth in their operations. The Government of Canada last week announced a commitment of $3.4 billion in new federal funding as its contribution to help implement the APF. This is on top of existing support to the sector. When implementation agreements are signed, provincial-territorial cost-sharing will add additional funds over the life of the agreement. . . -30 - ... G~emmwrt G~ememem of C<lnarJa dl,l Canada Canadã ,. 78 " , Government of Canada News Release for immediate release GOVERNMENT OF CANADA ANNOUNCES NEW AGRICULTURAL POLICY FRAMEWORK ":" SPENCERVILLE, Ont., June 20, 2002 - Prime Minister Jean Chrétien and Agriculture arid Agri-Food Minister L:r.le Vanclieftoday announced a plan to strengthen.. Canadian agriculture by making the sector the world leader in food safety and quality, environmentally responsible production and innovation. "Our government.is committed to moving agriculture'beyond crisis management to greater profitability and prosperity in the 21 st century," said the Prime Minister. "Today we have kept our commitments made in the Speech ftom the Throne to set out and fund a s1:riltegic direction for the sector that will lead to more diversification and value-added growth, new investments and employment, better land use, and the highest standards of environmental stewardship and food safety. "This is a direction on wþich we can continue to build a strong agricUlture sector." To these ends, the Government of Canada will make $5.2 billion in new investments in the sector over the next six years. With full participation of the provinces, the total package announced today is worth $8.18 billion in new investment for the Canadian agriculture and agrl-food industry. "Clearly, the Government of Canada is committing its support to a future for the sector that will benefit farmers and consumers and put Canada first as the global leader in agriculture and agri-food production," said Mr. Vanclief. The new investment includes $3.4 billion in federal funding to implement the . Agricultural Policy Framework (APF), the federaI-provincial-territorial initiative being developed with the industry to help the Canadian sector better respond to increasing consumer demands and global competition. Provincial cost-sharing will increase the ftamework's funding. .../2 .+. Canadã Government of Canada Gouvemement du Canada 79 -2- Consultations with stakeholders on the details of the APF are taking place across the country and federal, provincial and territorial ministers of agriculture expect to formalize their support for the framework when they meet in Halifax next week. Under thê rramework, Canada will take action in five key areas: food safety and quality, the environment, skills and renewal, science and innovation, and the management ofbnsiness risks on the farm. Haldimand-NorfoJk M.P. Bob Speller, Chair of the Prime Minister's Caucus Task Force on Future Opportlmities ill Farming, said today's announcement addresses the task force interim recommendations on agriculture with measures that support and complement the Agricultural Policy Framework. "The Govemment of Canada has seen 'the recommendations of the task force and today has given its answer," said Mr. Speller. "This announcement recognizes the need to assist our farmers in a concrete way while we build a new future for agriculture that puts Canada first in the world." To help set the stage for the new direction in agriculture, and to accelerate the benefits of the APF for the industry and consumers, today's announcement also includes $589.5 million in new federal measures, beginning this year, to upgrade and expand the indnstry's cap-abilities in the priority areas. Specific actions include: promoting better nse of agricultura1land with measures that include taking some environmentally fragile land out of production, improving water supplies, increasing the number of farms with environmental plans, and improving access to new and more environmentally ftiendly pesticides; making more money available for investments in agricultural innovation; increasing support to the sector to enhance export opportlmities; strengthening rural communities, including help to create new co-operatives. The Government of Canada will also invest $1.2 billion over the next two years as part of a cost-shared package with provinces to help farmers deal with challenges like drought and to help them bridge to a new generation of more effective risk management programs. With provincial cost-sharing included, $1 billion will be available in each of the next two years. This new investment is in addition to existing income support. · · · · ..J3 80 -3- With t!ús funding, Canada continues to contribute its support for agriculture without distorting trade or providing commodity-based price support programs. This stands in stark contrast to the recent U.S. Farm Bill. "This is great news for rural Canada," said Andy Mitchell, Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontario). "By investing in the future of the agriculture and the agri-food industry, we are investing in the growth and well-being of our rural communities." "This announcement comes at a crucial time for the industry," said Bob Friesen, president of the Canadian Federation of Agriculture. "Now we need to ensure that governments and industry have the flexibility over the coming months to develop strategic business risk management practices and to monitor their effectiveness within the APF." -30- For more information, media may contact: Donald Boulanger Press Secretary Minister V anclief s Office Ottawa (613) 759-1761 Media Relations Agriculture and Agri-Food Canada Ottawa (613) 759-7972 .+. Government of Canada Gouvernement du Canada Canadã 81 Canadã ~ews Release I Communiqué ADDITIONAL SUPPORT AVAILABLE TO ONTARIO'S FARMERS (î)Ontario Backgrounders . Net Income Stabilization Account (NISA) . Market Revenue Program GUELPH, Ontario, July 17, 2002 - Approximately $80 million in additional assistance will be available to Ontario's farmers this year, following an announcement today by federal Minister of Agriculture and Agri-Food, Lyle Vanclief and Ontario Minister qf Agriculture and Food, Helen Johns. . Agreed to changes for the Market Revenue Insurance Program will put about $55 million more into farmers' pockets for the 2001 crop year while a new NISA companion program will provide a further $24 million. "Through the Agricultural Policy Framework (APF), the Gòvernment of Canada is helping to move agriculture beyond crisis management towards greater profitability," said Mr. V anclief. "These amendments to the Market Revenue Agreement and the NISA program in Ontario will provide greater protection to the industry, as we move forward on the implementation of new business risk management progrannning under the APF." "Ontario's farmers have been faced with reduced yields due to poor growing conditions and depressed prices due to global oversupply for several years now," said Ms. Johns. "These pressures threaten agriculture as a way of life, and the Government of Ontario is committed to working with our agriculture community and the federal government to build a more sustainable future." This support is in addition to the $1.2 billion in bridge funding recently announced by the federal government. Ontario has already committed to provide its 40 per cent share of that assistance. Together, these two initiatives will help Ontario's farmers make the transition to a longer-tenn approach to sustainability. Amendments to the Canada-Ontario Market Revenue Insurance Agreement will boost the support level for Ontario grains and oilseeds producers to approximately 90 per cent, :fÌom 85 per cent, and will extend the program through the end of the current :fÌamework agreement, providing coverage for the 2001 and 2002 crop years. In addition, the agreement is being amended to allow full access to the Ontario Gross Revenue Insurance (GRIP) surplus, which will be fully paid out by the end of the 2002 crop year. The federal portion of these funds is estimated at $62.8 million while the provincial portion is approximately $37.6 million. Additional crops of spelt, buckwheat, millet, sorghum and rye 82 will also be added. A second interim payment in the range of $40 million for the 2001 crop year will be made shortly. A sccond Canada-Ontario agreement, pertaining to NISA contributions, will allow Ontario's fanners to contribute an additional one per cent, for a total of two percent of their eligible net sales for the 200 I stabilization year. The Governments of Canada and Ontario will each contribute an amount equal to 50 per cent of . the amount contributed by the participant. These funds will come fÌom the existing Canada-Ontano Framework Agreement. This announcement builds upon the $5.2-billion federal investment announced in June by Prime Minister Jean Chrétien, and Minister Vanc1ief. This new long-tenn investment will work to help the sector adapt to rapid advances in technology, compete in an increasingly complex global food market and respond to changing consumer demands. - 30- Derek Nelson Minister John's Office Toronto (416) 326-3861 Media Relations Agriculture and Agri-Food Canada Ottawa (613) 759-7972 Donald Boulanger Minister Vanc1iefs Office Ottawa (613) 759-1761 83 BACKGROUNDER Net Income Stabilization Account (NISA) The Net Income Stabilization Account (NISA) is a voluntary program developed jointly between producers, the Government of Canada and participating provinces. The Program is designed to help individual producers, regardless of the commodities they produce, achieve long-term farm income stability. . Producers have the opportunity to deposit up to three per cent of their Eligible Net Sales annually into their NISA account and receive matching government contributions as well as a three per cent interest bonus over and above regular interest rates offered by the financial institution . By allowing their NISA accounts to build, farmers can then withdraw money ITom their NISA accounts when needed in lower income years. · To participate, producers must submit a NISA application annually. New participants must also open a NISA account at a participating financial institution. The newly ratified agreement between the Governments of Canada and Ontario further enhances the 2001 Net Income Stabilization Account (NISA) by increasing the Ontario contribution rate by one per cent ofEligible Net Sales (ENS). The enhancement increases the contribution rates for Ontario producers of all qualifYing commodities and allows for an additional deposit of one per cent, for a total of two per cent of Eligible Net Sales (ENS), matched jointly by the federal and provincial governments with an amount equal to 50 per cent of the amount contributed by the participant. The enhanced contribution is credited to participants' NISA accounts only if they make a matchable deposit and/or deemed matchable deposit. The province of Ontario requested to use existing money in its companion envelope under the Canada-Ontario Framework Agreement on Agricultural Risk Management with the federal government, towards increasing the 2001 deposit rate by one per cent. Visit the Farm Financial Programs Web site at www.agr.ca/flþ for information on all Agriculture and Agri-Food Canada (AAFC) farm financial programs or visit the NISA Web site directly at www.agr.ca/nisa for more information on the Net Income Stabilization Account Program. 84 " BACKGROUNDER Market Revenue Program - The agriculture and agri- food sector is an important part of Ontario's economy, accounting for 4.2 per cent of ec()nomic activity in the province. _The Government of Canada has been a key contributor to the growth and development ()fthe industry, through programs and policies in a number of areas. The federal government continues to work with the province of Ontario and industry partners to ensure Ontario producers have the tools they require to manage the inherent risks of fanning. - The Market Revenue Program (MRP) is one such risk management tool that provides Ontario fanners with protection from low commodity prices. Historically, payments were made to producers when the average annual Ontariö price for the current crop falls below 85 per cent of the 15-year indexed average. The program covers virtually all grain and oilseed crops in Ontario. - The Market Revenue Program is the evolution of the Gross Revenue Insurance Plan (GRil') in Ontario. The program provides assistance to eligible grain, oilseed and specialty crop producers by reducing the impact of their income losses due to market risks. Initially covering the 1996 and 2000 crop years, it was recently extended for 2001 and 2002 crop years. . The Canada-Ontario Market Revenue Agreement is being amended in order to allow continued access to the Ontario GRIP surplus. . This will be accomplished by: - changing the order of withdrawal from the Market Revenue accountto access the GRIP surplus first in order to make program payments; - boosting the support level for Ontario grains and oilseeds producers to approximately 90 per cent, from 85 per cent, and extending the program through the end of the current framework agreement to provide coverage for the 2001 and 2002 crop years, · adding five new crops at the request of producers (spelt, sorghum, rye, buckwheat and millet), which can access the GRIP surplus. 85 Agriculture and Agri-Food Canada °a-se c,/ '.' - for immediate release V ANCLIEF ANNOUNCES FORMULA TO DELIVER $600 MILLION IN FARM FUNDING SASKATOON, Aug. 19,2002 - Agriculture and Agri-Food Minister Lyle Vanclief said today the Government of Canada will deliver this year's $600 million in risk management funding using farmers' eligible net sales (ENS) for the distribution formula. Farmers will receive a payment into their Net Income Stabilization Account (NISA) equal to 4.25 per cent of their ENS based on their five-year average, the minister said. For crops, eligible net sales are defined as sales of a commodity minus the seed cost, while in livestock, ENS is the sales revenue rrom an animal minus the cost of purchasing it when it was younger- "NISA was designed jointly by farmers and governments as a tool to manage risk and is currently used by close to 150,000 Canadian farmers," said Mr. Vanclief. "Because the NISA - Administration already exists, it is a quick and cost-effective way to get the $600 million to farmers." Producers who do not have accounts can apply for NISA up until Dec. 31. In Quebec, Newfoundland, the Yukon and the Northwest Territories, where there is little participation in the NISA program, federal and provincial governments are negotiating details of payment agreements_ The $600 million, to be delivered this fall, is risk management funding to help farmers manage challenges, such as the current drought, and make the transition to a new generation of risk management programming under the Agricultural Policy Framework (APF). Delivery of a further $600 million for next year to implement new risk management programming under the APF will be included in the negotiations between federal and provincial governments. Both amounts were announced in June as part of a $5 .2-billion investment over six years to help the sector move forward with the APF. "Risk management is an integral part of the new long-term strategic direction for industry and the $600 million will help industry move forward with that vision," said Mr- Vanclief. ...../2 1+11 Government of Canada Gouvernement du Canada Canadã 86 -2- The APF is looking at new approaches to risk management that would protect fanners against traditional and emerging risks while encouraging the use of new practices and strategies to reduce risk in the future. The APF aims to make Canada the world leader in food safety and quality, environmentally responsible production and innovation. -30- Please see attached backgrounder on the NISA program. For more information, media may contact: Media Relations Agriculture and Agri-Food Canada Ottawa (613) 759-7972 Vern Greenshields Communications Adviser Minister Vancliefs Office (613) 759-1020 87 Canadã .+. Government of Canada Gouvernement du Canada BACKGROUNDER Net Income Stabilization Account (NISA) The Net Income Stabilization Account (NISA) is a voluntary program developed jointly between producers, the Government of Canada and participating provinces. The Program is designed to help individual producers, regardless of the commodities they produce, achieve long-term farm income stability. · Qualifying producers have the opportunity to deposit up to 3 per cent of their Eligible Net Sales (ENS) annually into their NISA account and receive matching federal and provincial government contributions as well as a 3 per cent interest bonus over and above regular interest rates offered by the financial institution. · For NISA purposes, ENS is calculated by taking the gross sales of qualifying commodities minus the purchase oflike commodities. For example, net sales of wheat minus the cost of seed would equal the eligible net sales. Other examples include sales of feeder cattle minus purchased calves or cattle, sales of tomatoes minus the cost of transplants, and so on. Generally, qualifying commodities include all primary agricultural products except those covered under supply management (dairy, poultry and eggs). Qualifying commodities vary from province to province. · By allowing their NISA accounts to build, farmers can then withdraw money from their NISA accounts when needed in lower income years. · To participate, producers must submit a NISA application annually. New participants must also open a NISA account at a participating financial institution. · The account consists of two funds. Fund I holds all producer deposits and Fund 2 holds .... government matching contributions and all earned interest. Withdrawals are taken first from Fund 2 and then from Fund 1. Withdrawals made from Fund 2 are taxable. Deposits (which are held in Fund I) are neither taxable nor tax deductible. · Producer deposits (Fund I) must be kept in one of many participating financial institutions once an "Account Application Form" is filled out. Application forms are available at participating financial institutions. · Funds in the account can be accessed under two withdrawal triggers. The Stabilization Trigger allows participants to withdraw from their account if their farm's gross margin (i.e., net sales from all agricultural commodities minus eligible expenses) falls below their average gross margin for the past five years. The Minimum Income Trigger allows producers to withdraw funds when their income from all sources falls below $35,000 for a family ($20,000 for an individual). Visit the Farm Financial Programs Web site at www.agr.ca/ffu for information on all Agriculture and Agri-Food Canada (AAFC) farm financial programs or visit the NISA Web site directly at www.a!IT.ca/nisa for more information on the Net Income Stabilization Account Program. 88 The Corporation of the %unicipa[itg of Centra[ 'E[gin 450 Sunset Drive, 1 st Floor, SI. Thomas, Ontario N5R 5V1 Ph.519·631·4860 Fax 519·631'4036 September 11, 2002 Mr. Clayton Watters, Engineer County of Elgin 450 Sunset Drive St. llhomas, ()~ ~5R 5Vl Dear Mr. Watters: In an e-mail sent to Mr. Lloyd Perrin, August 15,2002 you requested the Municipality of Central Elgin to forward the amount held in reserve for the lift bridge. At a meeting of Council held August 26, 2002 Council approved the payment of this reserve fund to the County of Elgin. Enclosed please find a cheque in the amount of$117,518.58 representing the total amount of the Municipality of Central Elgin Lift Bridge reserve. Should you have any questions please contact the treasurer. :sl Enclosure RECEIVED SEP 1 22DD2 89 St. Thomas-Elgia Tourist Association p.o. Box 22042, 545 Talbot Street St. Thomas, Ontario N5R 6Al Telephone: 519-631-8188 Toll Free: 1-877- GO ELGIN Fax: 519-631-3836 email: friends@elgintourist.com August 30, 2002 SE? 13 2002 Warden John R. Wilson County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Warden Wilson, During a recent meeting with our Tourism Coordinator, Marg reported that all County staff have been extremely helpful whenever called upon for assistance. On behalf of the St. Thomas - Elgin Tourist Association, please extend our sincere thanks to Mark McDonald, the Department Heads and their staff for the excellent cooperation provided to our Tourism Coordinator and to the members of the Board. This support has helped to intensify our efforts pursuing tourism in Elgin County and St. Thomas as together we promote "Incredible Elgin". Thank you again and we look forward to a continued mutually beneficial relationship between the County of Elgin and the St. Thomas - Elgin Tourism Association. ~"[L :ve R. MC~a:,~ St. Thomas - Elgin Tourist Association 90 Visit our Website at http://www.elgintourist.com B9/12/B2 22:1B:12 EST; ASSOCIATION OF?-> 1 519 6~~ 7661 CLERK-Elgin Co Page BB2 SEP-12-02 THU 04:13 PM 260 FAX NO. 416 971 6191 P. 01102 £lhi. A<;<;nci;¡tim, (]f M¡'¡llidIMJili~.. of Q \I.uió OSudBlliY . "LANDSCAPE 2003" OCTOBER 20 - 23rd, 2002 COUNTIES, REGIONS and CMSMs ANNUAL CONFERENCE What does the future hold? Where are the opportunities? Where are the challenges? What can be done about each? Join your County, Regional and Consolidated Municipal Service Managers as they explore current issues, exchange ideas and learn from leading experts. REGISTER NOW! The Conference Registration Form is attached. [------. KEYNOTE SPEAKER ___. THE. HON. JANET :CKER, MINISTER OF FINANCE S()me Of 'The Topic Areas: Making the Case for New Revenue Sources Ambulance - Response and Dispatch Meeting $oci¡;¡1 Service Requirements and More Proposed Safe Drinking Water Act and Nutrient Management Regs Municipal Act Regulations Provi¡u;ial Offences Waste Diversion LOOK FOR MORE PROGRAM BULLETINS OVER THE COMING WEEKS ON www.amO.on.C3 or www.municom.com lï10/~' Brian Coburn and Hon. Tina MO. linari, Associate Ministers, Ministry of Municipal Municipal Affairs and Housing will be participating and the Hon. Brenda Elliott to be confirmed. 91 89/12/82 22:18:54 EST; ASSOCIATION OF?-) 1 519 &33 7&&1 CLERK-Elgin Co Page 883 SEP-12-02 THU 04:13 PM 260 FAX NO. 416 971 6191 P. 02/02 À OSudBffiY 2002 AMO COUNTIES AND REGIONS CONFERENCE October 20 . 23. 2002 - The Howar~ Johnson Plaza Hotel, Sudb\Jry, Ontario ---.. ,,-'---. ,..-....-- D"Lr.GA11:'~ F"'" I NAME -~,,_...-.,..... DËL~GATE'S LAST NAMé ---.---. .--.----" .--.--.... MUN¡CIPALlTYJOHGANI?.A nON Till I' ___u.,·..____·,__·...·.....__·· AODRESS CIlV PROVINCF. _.~.....,._-,~,....'_. ,..--....... --,'" FAX rOf.¡) ^L CON: WI FPHONõ p~;rÑiñ's ¡=;f;STÑ;;- - "'''---'~~. ~ ....~ PA~TNER'S I A$T NAMff . Full Roglstra Par!n~r - Non-Members AMO Members (all !eM inGludo 7% GST) (all foes inclu(ja 7% GST) --..--"-- Ragular Regular (on or b¡:f!Jtu Oat 11, 2002) (en or hsfurc Oct 11,'2002) --',..---- e--.- "lion $ 315.00 $ 385.00 -- $ 130.00 $ f60.00 Enclosed $ $ GST# R\067:i2944 --- .----- Total Fee(s) , PAYMI:NT , . - . . -.....-- Reg";!l'OlIulI (0' rl1~ CANN01 be procC!;scd unless DCCOl11p¡¡nle(j wllh proper payment. ON~Y PAVMENTS BY (~REOIT CARD MAY BE FAXED TO 416-971·9372 o - Choque P,1y"ble to: ASSOCIATION OF MUNICIPALITIES OF ONTAI<lO 383 Ul1iv'''$ily Avo., Suito 1701 Toronlo, Ontario M5G 1EG CFŒ.DIT CARD: CAR NAME ON CA U-VISA o - Ma$lerCard o - American Expro~$ EXPiRY OA SIGNATU D#: - ---. RD: - TE: - RE: --- ~------"'" . - .' . RI:FÙND POLICY .' .. Car,ccll¡¡¡llo", Imlsl bc J'I,quesled in wnlmg and received by AMO 011 or before OCI 11, 2002. An administration ree of $53.50 ($50 ~ GSn will ~pply 10 ~II refunds. REQUEST FOR REFUNDS WII.L NOT Sf: ACCEPTED AFTEr< OCTOSEI< 11th 2002. Jennifer Gilmore, 1-877-4,26·6527 Ext.339 Em:;;iI: conference@amo.l11unicom.com C.\l)(ì:Cl1Mf.NT$ /1NI) SF: Tf/NG W&[NA1.Dr.SIC I CJlV\EGISTW\ r¡ON FORM wðM onc REGISTRATION INQUIRlI:S: 92 ---.. "'.'- Ministry of Municipal Affairs and HOUsing Office of the Minister 777 Bay Street Toronto ON M5G 2E5 Tel: (416) 585-7000 www.mah.gov.on.ca Ministère des Affaires municipales et du Logement Bureau du ministre 1iÆ ~ Ontario 777 rue Bay Toronto ON M5G 2E5 Tél: (416) 585-7000 www.mah.gov.on.ca September 3, 2002 SEP 9 2ûC2 Dear Head of Council/Stakeholder, On behalf of the Ontario Government, I am pleased to send you a copy of Ontario Smart Growth, A New Vision. This publication outlines the province's vision for Smart Growth in Ontario and the steps we and others are taking to make this vision a reality. Smart Growth is the Ontario government's vision for promoting and managing growth in ways that create strong economy, build strong communities and promote a healthy environment. Smart Growth asks all levels of government, the private and non-profit sectors as well as citizens to work together to make better decisions about how our cities, towns and rural areas grow. Over the coming months, we will be updating stakeholders on the progress of our Smart Growth initiative. I am pleased to tell you that we have launched an updated Smart Growth Web site and have released the first issues of our Smart Growth zone update newsletters. These newsletters will keep people informed of the activities of the Smart Growth panels we have assembled in each of the province's five zones: central, eastern, western, northeastern and northwestern. Newsletters for the eastern and western zones will be available once the panels for these zones are further along in their work. Your name has been added to our e-mail list to receive an electronic version of the newsletter for your zone. Zone newsletters are also be available on our Web site. If you have any questions or comments about Smart Growth, visit our Smart Growth Web site (www.smartqrowth.qov.on.ca)orcontacttheSmartGrowthSecretariat.at 1-866-479-9781. I look forward to our continued collaboration as we work toward a healthy, more prosperous future for Ontario. Sincerely, d#~ Hon. Chris Hodgson /'"" Minister 93 In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: The County of Elgin Ministry of Finance Office of the Minister Frost Building South 7 Queen's Park Cr To~onto ON M7A 1Y7 Tel (416) 325-1590 Fax (416) 325-1595 Ministry of Municipal AIIair. and HOUSing Office of the Minister ~ O~C 777 Say Street Toronto. ON MSG 2ES Tel (416) 565-7100 .WWW.mah.gov.on.ca September 18, 2002 To Heads of Council: Ensuring our communities are strong is vital to the Govemment's Smart Growth agenda and achieving continued economic prosperity in Ontario. Building strong communities means allowing all regions of the province to take advantage of economic growth and job creation. This is why the Ernie Eves govemment is creating tax-incentive zones for communities experiencing challenges in attracting investment and jobs. We recognize that many communities are actively pursuing economic development opportunities and would welcome the chance to use a tax-incentive zöne program to further their efforts. The government is inviting interested municipalities to come forward with proposals to nost one of six tax-incentive zone pilot projects. The experiences gained from the pilots, along with the advice received through consultations with business and community leaders, will allow the government to design a tax-incentive zone program that best supports the economic development and job cr.eation needs of communities across the province. In developing a proposal, it will be important for communities to present a vision for sustainable local economic growth and job creation, strategies to realize these visions, and a commitment to participate as a partner to support zone designation as a pilot tax- incentive zone. The Government will be looking to test a variety of proposals in different areas across the province in order to identify the conditions necessary to support business investment and job creation. We are providing municipalities with a checklist of information they should include in their Expression of Interest proposals. It is particularly important that pilot proposals increase and sustain long-term economic growth, investment and job creation and support Smart Growth principles of sustaining a clean, healthy environment, a strong e.conomy, and strong communities. It is also important that the communities are ready to implement a pilot (eg~ have established partnership with businesses and local communities, have available infrastructure and labour force). /2 - -2 Heads of Council Expressions of interest should be brief and will be evaluated within the framework established for the pilot tax-incentive zone program. Information on how to complete the Expressions of Interest, including the checklist are available at www.Qov.on.ca/FI N/consultations/bondsandzones/. Expressions of interest must be received by October 18, 2002. Please forward to: Tax-Incentive Zone Pilot Program 777 Bay 81. 1 Q'h Floor Toronto, Ontario M5G 2G8 Fax: (416) 314-7670 Ecmail: bondsandzones@gov.on.ca Questions on completing your proposal can be directed to your local Municipal Services Office, the Ministry of Northern Development and Mines regional government information centre, or the Ministry of Finance call centre at 1-800-263-7965. Sincerely, d Chris Hodgson Minister of Municipal Affairs and Housing c: Mayor Ken Boshcoff President Association of Municipalities of Ontario , National Guide to Sustainable Municipal Infrastructure Guide national pour des Infrastructures municipales durables NATIONAL GUIDE TO SUSTAINABLE MUNICIPAL INFRASTRUCTURE RELEASES FIRST TWO BEST PRACTICES Timely Preventive Maintenance for Municipal Roads - A Primer and Deterioration and Inspection of Water Distribution Systems The National Guide to Sustainable Municipal Infrastructure will document best practices that support and encourage Canadian municipalities to use innovative approaches to deliver sustainable community infrastructure. The Guide will be releasing two best practices in the areas of Potable Water and Municipal Roads and Sidewalks free of charge for distribution to municipalities across Canada on September 20, 2002. The two Best Practice documents can be accessed by visiting our web site at http://www.infraauide.calbestmunicipal.html and http://www.infraQuide.ca/bestpotable.html. For those requiring a hard copy, please contact us at infraQuide@nrc.ca or call us toll free at 1-866-330-3350 and indicate the documents you wish to obtain. Stakeholder Review of Draft Best Practices The Guide is a tool that will help municipalities identify needs, evaluate solutions, extend the service life of existing infrastructure and maximize the retum on their investment. It is a tool in support of municipalities' decision making and long range infrastructure planning processes, resulting in considerable savings and improved quality of life. An integral part of our process is to obtain stakeholder input on these best practices. Best Practice topics referenced belowwill be available on September 20, 2002 for Stakeholder Review. These documents can be accessed by visiting our new Guide web site at http://www.infraQuide.calinvolved.html » Planning and Defining Municipal Infrastructure Needs > Altemate Funding Mechanism » Developing Levels of Service » Developing Indicators and Benchmarks » The Construction of Utility Boxes in Pavements and » The Restoration and Repair of Utility Boxes in Pavement We encourage you to participate in the stakeholder review of these drafts. Comments should be retumed to Sandra Gattola, Administrative Assistant for the Guide at Sandra.Gattolalã>.nrc.ca by Friday October 18, 2002. Your comments are greatly appreciated and will be carefully considered by the Guide Working Groups and appropriate changes made to the documents prior to their final release scheduled for December 2002. Any comments received after the formal review period (or as a result of the use of the best practice) will be considered in future updates to the best practices. You are also invited to visit our web site at www.infraQuide.ca or contact us for further information at our toll-free number 1-866-330-3350. News Release Communiqué ® Ontario Ministry of Finance Mlni.try of Municipal Affairs and Housing Ministère des Finances Minlstère des Affaires munlclpale. at du Logement For Immediate Release September 17, 2002 EVES GOVERNMENT INVITES MUNICIPALITIES TO SUBMIT PILOT PROPOSALS TORONTO - The Ernie Eves government is now accepting proposals from municipalities seeking to host a pilot project as a tax-incentive zone to boost economic development, Finance Minister Janet Ecker and Municipal Affairs and Housing Minister Chris Hodgson announced today. "This is an exciting program that will help promote new growth and new jobs," said Ecker. "The tax-incentive zone pilot projects will provide municipalities with the economic development oppOJ1unities they have been loolàng for to meet Smart Growth objectives; strong community, strong economy and a clean and healthy environment," said Hodgson. . The program will use tax reductions to help stimulate economic growth within identified communities. The projects will initiaIly be developed through six pilot projects, Premier Eves announced in August. The projects "will encourage both large and small businesses to invest, relocate or expand in conununities, creating economic growth and giving Ontario's young people the opportunity to live, work, raise a family and give something back to the communities where they grew up," said Eves. The program will begin with six pilot projects, which will help identify the conditions necessary for tax-incentive zones to support sound business investments and job creation. The government will ask municipalities to demonstrate a commitment to build local partnerships with the private sector, community organizations and key public sector institutions; demonstrate community support and evidence of a ready labour force; and identify opportunities for attracting investtnentandjobs. . The government is committed to a streamlined and accessible Expression of Interest process in which all communities can participate. If communities are in need of assistance, provincial government staff will be available to walk communities through the application process. Expressions of Interest must be submitted to the Ministry of Finance by October 18, 2002. - 30- Contacts: Sue Craig Ministry of Finance (416) 325-0338 Jim Miller Minister Hodgson's office (416)585-7210 Scott Brownrigg Minister Ecker's Office (416) 325-8735 Disponible enfrançais For more information visit httD:/Iwww.20v.on.caIFIN/consultations/bondsandzones