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February 10, 2004 Agenda Moved by Councillor Wilson February 10,2004 Seconded by Councillor Faulds RESOLUTION ON THE SIZE AND COMPOSITION OF THE THAMES VALLEY DISTRICT SCHOOL BOARD WHEREAS THE THAMES VALLEY DISTRICT SCHOOL BOARD (TVDSB) ENCOMPASSES A REGION OF MORE THAN 7,000 SQUARE KILOMETRES, INVOLVING 90,000 STUDENTS, A THIRD OF WHICH REQUIRE TRANSPORTATION, AND IS COMPRISED OF 156 ELEMENTARY AND 30 SECONDARY SCHOOLS; AND, WHEREAS THE TVDSB IS THE FOURTH LARGEST SCHOOL BOARD IN THE PROVINCE OF ONTARIO; AND, WHEREAS THE BOARD ADMINISTERS EDUCATION TO A MIX OF URBAN AND RURAL COMMUNITIES; AND, WHEREAS THE BOARD'S BOUNDARIES, WHICH WERE FORMED IN 1998, HAVE NOT BEEN REVIEWED IN FIVE YEARS; AND, WHEREAS THERE IS EVIDENCE TO SUGGEST THAT SMALLER, MORE RURAL SCHOOLS HAVE BEEN TARGETED FOR CLOSURE IN ORDER TO BUILD NEW SCHOOLS CLOSER TO URBAN (CITY) CENTRES; AND, WHEREAS THERE ARE SIGNIFICANT SOCIAL, ECONOMIC AND OTHER IMPACTS OF SCHOOL CLOSURES IN RURAL AREAS THAT OUTWEIGH COST CONTAINMENT CONCERNS; AND WHEREAS IT HAS BEEN WELL DOCUMENTED THAT STUDENTS IN SMALLER SCHOOLS HAVE LOWER DRÒPOUT RATES, A GREATER SENSE OF BELONGING, LESS FEELING OF ALIENATION AND HIGHER STUDENT ACHIEVEMENT; AND, WHEREAS IT HAS BEEN RECOMMENDED THAT "GEOGRAPHIC CIRCUMSTANCES GRANTS" BE EXTENDED TO SMALL SCHOOLS IN RECOGNITION OF THEIR VALUE AND UNIQUE CONTRIBUTIONS TO EDUCATION IN RURAL AREAS; AND, WHEREAS THE CURRENT SIZE AND COMPOSITION OF THE TVDSB REPRESENTS· A BLENDING OF URBAN AND RURAL TRUSTEES MAKING IT DIFFICULT TO .BUILD A CONSISTENT CONSENSUS ON THE NUANCES INHERENT IN RURAL VERSUS URBAN EDUCATIONAL REQUIREMENTS; AND, WHEREAS BY SEPARATING OXFORD, ELGIN AND MIDDLESEX (APPROXIMATELY 40,000 STUDENTS) FROM THE CITY OF LONDON (APPROXIMATELY 50,000 STUDENTS) AND CREATING TWO SEPARATE BOARDS, THESE NEW BOARDS WOULD RECOGNIZE THE URBAN/RURAL DIFFERENCES AND WOULD APPROXIMATE THE SIZE OF BOARDS SUCH AS AVON MAITLAND, GRAND ERIE AND LAMBTON KENT, AMONG OTHERS. NOW THEREFORE BElT RESOLVED THAT THE COUNCIL OF THE COUNTY OF ELGIN HEREBY PETITIONS THE MINISTER OF EDUCATION FOR ONTARIO TO CONDUCT A REVIEW OF THE SIZE AND COMPOSITION OF THE TVDSB TO MORE ADEQUATELY REFLECT THE URBAN AND RURAL DIFFERENCES IN THE DELIVERY OF EDUCATION; TO RECOGNIZE THAT SCHOOLS, PARTICULARLY IN SINGLE SCHOOL COMMUNITIES, HAVE GEOGRAPHIC NEEDS THAT DIFFER FROM MORE URBAN CENTERED SCHOOLS; AND TO ACKNOWLEDGE THAT SMALLER SCHOOLS HAVE PARTICULAR VALUE AS EVIDENCED BY NUMEROUS STUDIES INDICATING THAT SMALLER SCHOOLS IMPROVE STUDENT ACHIEVEMENT; AND, THAT COPIES OF THIS RESOLUTION BE FORWARDED TO OXFORD AND MIDDLESEX COUNTIES FOR THEIR ENDORSEMENT AND TOTHE THAMES VALLEY DISTRICT SCHOOL BOARD, LOCAL PARENT COUNCILS, LOCAL MUNICIPALITIES, THE PREMIER OF ONTARIO, THE LEADER OF THE OPPOSITION AND LOCAL M.P.P.'S., FOR SUPPORT. - Carried Unanimously. Signed by Warden David Rock Theresa Whalen, Chair Dunwich-Dutton Public School Council RR #2, 30897 Duff Line DUTTON,Ont. NOL 1JO Ian McCallum, Co-Chair Forest Park Public School Council 5 Gliddon Street ST. THOMAS, Ont. N5R 1G3 Susan Pawlak, Chair Arthur Voaden Secondary School Council 19 Patricia Street ST. THOMAS, Ont. Melanie Goldsmith, Chair Balaclava Street Public School Council 25 Yarwood Street ST. THOMAS, Ont. N5P 2Y2 David Bishop, Chair Elgin Court Public Schoo Council 455 Elm Street ST. THOMAS, Ont. N5R 1 K2 Pauline Nicholls-Triska, Chair Homedale Public School Council 106 Lawrence Avenue ST. THOMAS, Ont. N5R 5G3 N5P 2C7 Gord Tanton, Chair East Elgin Secondary School Council c/o East Elgin SS 362 Talbot Street AYLMER, Ont. 1Z0 N5H 1 K6 Robbie McNaughton, Chair Glencoe District High Schoo Council 12 Durham Street, Box 41 NEWBURY, Ont. NOL Lynne Hiepleh, Chair New Sarum Public School Council R R #8 ST. THOMAS. Ont. N5P 3T3 Kathi Vandeemeer, Chair Springfield Public School Counci cIa Springfield Public School 51336 Ron McNeil Line SPRINGFIELD, Ont. NOl2JO Mary Wilson, Co-Chair Central Elgin Collegiate Institute School Council 521 George Street PT. Stanley, Ont. N5L 1 H2 Kathryn Fletcher, Chair Elmdale Public School Counci c/o Elmdale Public School 25 Elm Street ST. THOMAS, Ont. N5R 1 H5 Larry Gillis, Chair McGregor Public School Council 52341 Vienna Line, RR #1 PT.BURWELL,Ont NOJ1TO Doug Bryant, Chair Southwold Public School Council 42047 Ferguson Line ST. THOMAS, Ont. N5P 3T1 Christine Johnston, Chair _Aid borough Public School Council 15611 Morrison Road WARDSVllLE, Ontario Gayle Yanch, Chair Edward Street Public School Council 74 Arthur Avenue ST. THOMAS, Ont. N5P 3L 7 Diane Wakefield, Co-Chair Forest Park Public School Council 48 Rhonda Court ST. THOMAS, Ont. N5R 4X1 Pat Cardy, Co-Chair Central Elgin Collegiate Institute School Council 52 Sparta Street ST. THOMAS, Ont. N5R 5G4 Margaret May, Chair Ekcoe Central Public School Council 4260 Glendon Drive, RR #4 GlENCOE,Ont. NOl1MO Counci Sharlene Scott, Chair locke's Public Schoo 33 Lakeview Circle ST. THOMAS, Ont. N5P 4B3 Shirley Clark, Chair Port Stanley Public School Council 17 Edgewell Crescent ST. THOMAS, Ont. Paul Clunas, Chair Myrtle Street Public School Council 13 Fourth Avenue ST. THOMAS, Ont. Dave Wright, Chair West Elgin Sr. Public School Council cIa West Elgin Sr. Elementary School Graham Street WEST LORNE, Ont N5P 4K8 Phillip Ballantyne, Chair Wellington Street Public School Council 34 Rosebery Place ST. THOMAS, Ont. N5R 4G8 Bev Chaplow, Chair Sparta Public School Counci 42227 Fruitridge Line ST. THOMAS, Ont. N5P 3S9 NOL 2PO Brenda Parish, Chair Scott Street Public Schoo Council 60 St. George ST. THOMAS, Street Ont. N5R 2H7 Pam Cole, Chair Port Burwell School Counci P.O. Box 338 PORT BURWELL NOJ 1T0 Ontario N5P 2L4 Tracy Grant, Chair West Elgin Secondary School Council R R #2 DUTTON, Ont. 1JO NOl Mary French, Chair Summers' Corners Public School Council 100 Sydenham Street East AYlMER,Ont. N5H 1L5 ORDERS OF THE DA Y FOR TUESDA Y. FEBRUARY 10. 2004 - 9:00 A.M. Meeting Called to Order Adoption of "",' '\'^ ~ Disclosure C I I Interest and the General Nature Thereof Presenting I I !sentations and Delegations DELEGA TI( ; 9:00a.m: C; su, Director of St. Thomas-Elgin Ontario Works, Y I 2003 and Building Condition Assessments and C ve Studies Report (ATTACHED) 11 :30 a.m. H I k, General Manager, Elgin Community Futures [: : I Corporation, Corporation Activities (enclosed s ; I Motion to M i mmittee Of The Whole Council" Reports of ( I i ¡ide Boards and Staff Council Cor I r ¡ - see attached IV'"' 1~,bQ ",eetings of January 20, 2004 ORDER 1st 2nd 3rd 4th PAGE # 2-11 5th 6th 7th 12-59 Items for Consideration Items for Information (Consent 1) 2) 60-70 71-95 Agenda) OTHER BUSINESS Statements/Inquiries by Members Notice of Motion Matters of Urgency Items (see separate agenda) 1) 2) 3) 8th the Committee Of The Whole n-Camera Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th LUNCH WILL BE PROVIDED Royal York - Toronto Feb 22,23,24&25/04 ROMAlOGRA Combined Conference - Fairmont Report No. CR-04-02 File No. OW-04"02 Date Thomas Corporation of the City of St January 22, 2004 Warden D. Rock and Members of the Elgin County Counci Attachment(s) Three (3) Ontario Works Director Ontario Works St. Chester Hinatsu Year-End Report for 2003 Thomas-Elgin Department: Prepared By: Subject: Thomas-Elgin Ontario Works for the year 2003 be received the Director of St. Recommendation That the year-end report and filed as information. Report: the caseload graph the attached schedules with report is on The financial Comments ncome Maintenance The last quarter of the year has been extremely busy with continuing computer trouble shooting issues staff replacements and operational review issues The operational review wi impact several areas of the department and may require organizational changes to improve the overall efficiency of the office. Staff are continuing to address the issues in the plan with a goal to establish a strategically effective operation. Although caseloads declined steadily this year there were no significant reductions and as expected, there was a slight increase in December. The year ended with overall expenditures within the approved budget for 2003. The 2003 financial figures will require some adjustment, as final journal entries are posted, but we will still remain under budget. Emplovment: Staff have worked very diligently this year to reach estimated targets in the employment program. The following chart indicates the estimated percentages for each level of participation budgeted for the year 2003 and the actualized level of participation achieved in the year 2003. Level 3 11.0% 10.1% Level 2 29.0% 25.8% Level 1 60.0% 64.1% Estimate Actua Childcare November and December were busy months. Staff spent the majority of their time inputting data into the Ontario Child Care Management System (OCCMS). AIi current files are now populated and the system is ready to be implemented for use in the year 2004. The system is expected to assist staff with the day to day operations, and end of the month billings. Social Housin Waiting List Statistics the following sometimes longer. the Centralized Waiting List for social housing In the Co-ordinated Access Centre Indicates Capital Reserve Study total numbers of applicants on St. Thomas and Elgin County: Statistical information from 207 applicants 202 applicants 230 applicants 230 applicants 224 applicants 231 applicants July 31, 2003 = August 31, 2003 = September 30, 2003 = October 31, 2003 = November 30, 2003 = December 31,2003 = · · · · · · There were 13 Special Priority applicants (victims of family violence) as of Dec. 31, 2003. This is a higher number than average. About 15% of all applicant households were seniors over the age of 65 About 62% of all applicants seek a bachelor or one-bedroom unit, for which the wait can be as long as one year, The final report of the IRC Building Sciences Group's Building Condition Assessment and Capital Reserve Study of privately-owned social housing complexes in St. Thomas and Elgin County was received in our offices in early September. Housing providers have each received a copy of the final report for their own complexes. The project manager of the study, Dennis Crawford, attended the September meeting of the Access to Affordable Housing Committee to review methodology, answer questions, and provide clarification to housing providers. to council in January. be presented report wi A fu Affordable Housmg Needs Assessment A 15-member Reference Group was formed to work with the consultants hired to undertake an Affordable Housing Needs Assessment for St. Thomas and Elgin County. The Group held its start-up meeting on October 16, 2003. The purpose of this Reference Group is to bring a comprehensive perspective to the identification of rentai and ownership housing supply problems and solutions. The Group consists of representatives of the building and development industry, various social services, health care, and economic development organizations in the community, municipal staff, and others concerned with the provision of affordable housing in St. Thomas and Elgin County. The study is now well underway. Two focus group sessions for special needs housing, including emergency, temporary and supportive housing, were held at the Ontario Works offices on December 3. The consultants also met with local social housing providers at the regular Access to Affordable Housing Committee meeting on the morning of Dec. 3. Respectfully, ./Cý Chester Hinatsu CHlss Other HR City Clerk Planmnç¡ -2- Env. Serv Treasury Reviewed By: .' . .- ........... '-'- --- -- IV........-....... .. .......... .' .i. ... ....... ..... . ...... .', .~.. ·,~Ø~~i;R~tr: ....... ····,tI!~~~iíiI~Ð~r"· ,.;<,,:,.: .... .....,.... ... ....?'.i?,~r.'(íí~Îiri(i~íÎ!~ê~~ª·. . ....~:,..".... Ir:I~ol)'leM~lnten.ar1!ç~l',eU~l!è'ìilt;IMÞiil,tj¡,"ßuf.miï:í~¡!Møntl1i·· . ·~~~rt.?p~~~,·. 3Q9~'~~~~~~ ,. .. ·,·'.B~I¡¡ÌI¡j!Ì i,XØql~([ OW Allowances 545,745.30 471,618.97 6,157,960.87 7,600,000.00 1,442,039.13 81.03% ODSP Allowances 241,560.12 251,611.19 2,950,897.50 2,757,800.00 (193,097.50) 107.00% Tara Hall 15,357A71 21,198.10 196,591.66 229,725.00 33,133.34 85.58% Mandatory Benefits 3,646.99 3,562.84 62,464A 1 61,000.00 (1,464.41 ) 102.40% "DIscretionary Benefits 2,049,55 5,207.32 61,723.01 83,000.00 21,276.99 74.37% Homemakers 285.66 819A5· 6,119A7 12,000.00 5,880.53 51.00% ODSP Benefits 74,277.65 73,414.44 909,621.27 735,500.00 (174,121.27) 123.67% OW Administration 133,589.69 102,969.08 1,208,356.13 1,391,412.00 183,055.87 86.84% ODSP Administration 55,616.13 55,616.13 666,950.73 606,700.00 (60,250.73) 109.93% Direct Operating Expenses 10,659.60 73,819.39 209,254.99 312,763.00 103,508.01 66.91% Intake Screening Unit 7,500.00 7,500.00 90,000,00 90,000.00 0.00 100.00% Homelessness 6,957.65 15,742.25 59,087.25 60,000.00 912.75 98.48% N.C.B.S. 22,161.91 19,486.83 227,371.87 280,000.00 52,628.13 81.20% Administration Overhead 78,600.00 78,600.00 0.00 100.00% Total Income Maintenance: 1,119,407.72 1,102,565.99 12,884,999.16 14,298,500.00 1,413,500.84 90.11% Less Recoveries: 12,673.51 17,986.17 213,670.07 250,000.00 36,329.93 85.47% Net Income Maintenance: 1,106,734;21 1,084,579.82 12,671,329.09 14,048,500.00 1,377,170.91 90.20% OW-22-03 December·03 CR-03-22 November-03 9-D d p ~·:,t!::':',··,<.::· v.!\:!,$~([. !!!Í;Îiíøsiit'I\iiiÍiíe#ÌlìiI ·'·,a~I"'~Þili 200~'e:tI~illI " ., " '~;'" H' J.;' . " " ""-:"'," ,oJ_ )::eàriôÐ.~t~ , '." /'. ..:"''''''''"''. "".' We'· .~. t'"_,,,,' .,' 1::l.~v~~U"" , :;.~~i;i:Qli1tiMO!lÏitJÌ ff~~ÌI¡n,~~~1 Ø!:(f;~iinf¡jW,øt]¡tbl Employmiintl , Employment Supports Expenses Community Participation Expenses 82.55% 15,896.37 91.100.00 75,203.63 16,982.50 5,381.86 86A5% 3,997.70 29,500.00 25,502.30 1,460.55 2,475.25 #DIV/O 0.00 0.00 - - Disability Access 92.07% 444.28 5,600.00 5,155.72 157.00 127.00 L.EAP. 98.42% 15,547.11 434,704.00 419,156.89 38,599.29 47,244.85 Administration 110.34% (9,504.90) 91,911.00 101,415.90 33,514.13 6,004.;35 Direct Operating Expenses 111.97% (3,446.21 ) 28,800.00 32,246,21 2,660.63 2,959.63 CP Innovation 100.00% O.OÒ 176,500.00 176.500.00 CP Bonus 100.51% 100.00% (267.90) - 0.00 52,096.79 26,200.001 52,364,69 26,200.00 5,464.83 5,931.63 CP Bonus ERW Contractl Administration Overhead 97.58% 22,666.45 .. ." , ..... ·····,",)~~~'Ï~~t*þ'~r~,f:i#~~!~~~~~~ 'i''''''~j''''t¡'iJj;''F''t1:t ;;::::;:'::~I~:,~r:~~;~:~~:::'::',':_ ':",'~~~~~¡':" ',';' .....: '-.': , . ,.AIf~~áiié. . . I',. .'.' ,,"' Level One - Job Ready Employment Search 482 537 Level Two - Employment Placement, Community Placement < 30 hours and 203 203 .. Basic Education Level Three- Employment PI.acement with Incentives, Community Placement> 30 71 79 hours and Self Employment L.E.A.P, - Learning, Earning and Parenting 10 9 936,411.79 913,745.341 98,838.93 70,124.571 Total Employment: 1/13/20049:57 AMDec 2003Commlttee Report Tableslncome Maintenance Emplpyment OW-22-03 :eíie~.c~. m. .. .. lil. eiÍ. iidl. '.. ~;iÍiJ"cI ..... ···::'!~t~~, .~'" .'<'. ,,',_ _,,' ,..:'."':.,:.:'1 2ØÐ3'lhidiQ~, December-03 CR-03-22 09-Dec-03 . 13-Jan-04 ,.' :NÞ:Yi~!ii'~~~¡·'. " . ;~~¢tj,¡¡¡¡ber... .. .., ßI!'~~~l\\t~t'Ir!>.i!I~/iI' :.i~j¡¡~r:lÌiii1t¡MI>Ì!\~~ )!.earte .t:!a~ November-Q3 , el:ll/dcarø Prepared ,. 11Q.42% (80,447.85) 772,265.00 852,712.85 216,966.31 57,795.14 , WageSubsld~ 94.85% 19,607.16 381,039.00 361,431.84 30,119.32 30,119.32 Special Needs Resourclng 100.00% 0.00 ,440.00 31 31,440.00 2,620.00 2,620.00 Resource Centres 80.77% 230,810.10 1,200,000.00 969,189.90 57,769.21 181,260.83 Fee SubsldYI 78.09% 58,212.77 265,750.00 207,537.23 16,159.67, 17,189.61 Ontario. Works 94.38% 8,863.09 157,793.00 148,929.91 19,679.31 20,851.10 Administration 69.56% 6,55'1.23 21,529.00 14,974.77 4,332.31 668.61 Direct Operating EXþenses 100.00% 91.42% 0.00 243,599.50 8,300.00 2,838,116.00 8,300.00 2,594,516.50 347,646.13 310,504.61 Administration Overhead Tetal Chl/dcare .SÒçl\ìI'Hous¡~$I "·l~.ó¡Ji,øJ.tiI¡t~· ... ·!ilØ~errib$r '\'føar'toBatø ' . ,. . ,..'.:: .. ..: '1¡"íiMiêlii!tîþeíitíc! ::;:.:ç;";"::,., ,:'r» . ·20øg:audØ,ø~ ..' ····;aïïlanBø !.' '·%JJlle.ëI ",' ,: . :'.,Qu:~ÌleIi!Þ!Mó:rilm, "·,Q~Fr,e.l1tMo,,,th . .:' , ... i:., :""';""",1," ",": " Direct Operating Expense 797.88 15,448.60 91,507.37 97,345.00 5,837.63 94.00% Administration 12,999.46 10,739.72 113,790.67 110,108.00 (3,682.67) 103.34% Non Profit Housing Subsidy 229,870.42 226,822.42 2,644,150.86 2,847,386.00 203,235.14 92.86% Paid Federal Non Profit Housing 17,528:40 17,528.40 207,104.99 215,690.00 8,585.01 96.02% Subsidy Paid Elgin St Thomas Housing 1,031,363.23 998,624.00 (32,739,23) 103.28% Corp Subsidy Paid Rent Supplement Subsidy 14,015.50 13,193.00 150,297.50 125,646.00 (24,651.50) 119.62% Paid Administration Overhead 19,600.00 19,600.00 0.00 100.00% Allocation Total Social Housing 275,211.66 283,732.14 4,257,814.62 4,414,399.00 156,584.38 96.45% .. . ' '.." 'N(:l.ìem~~Í' ... ,'QìïCê#\$er .... ,,' ~ >, ,r :'" ,': ",", '·:·I:Ir:ieíi¿ti~Þ:eÍ'ed :'.'..' ..;, AI! I?regra~~ " ,'" ,:""";: Yêa~toDM ··,20Ø3I!1uëlget .%Wsed . Curr,!1iÌ~,Me,l!ttJ . ;Qì:ìnrent:NtÒIi1~h ' ." .....:. .... ·,:S.far/de .:,.'~.. .. ,.." I . GI'¡!ridToÞ!,l '. ...1.1~it5:º~ ·'·'1S1,,4iø'1';Ò2· 20;4~1¡40,$.5~ 2~.23'7426Ói\j , . 1800,021.24 ...~~.9¥'Yo " ,""" oJ".;.", "," . ,-,' ,'. .'. .:.,-, , . t.,·-,,'._, '-', Ontario Works Ontario Disability Support Program Personal Needs Allowance National Child Benefit Supplement . Learning, Earning and Parenting . Service Delivery Model Technology . Social Housing Corporation 1/13/200410:05 AMDec 2003Commlttee Report TablesChlldcare Social Housing Caseload .... .... .... .... .... .... .... .... I\) g: .... 8 0) ë:j 00 § § .... I\) g: ~ gJ g 8 8 0 0 0 8 8 0 0 0 0 0 0 0 0 t-J I I ~ o o := S' :::I. o ~ i o I'A CD Õ \II Q. g := Q. ... (Ø (Ø (Ø I '" <:) <:) w ... .!þ ¡ 1" . . . . ~ r :2f- ~ r It . . .JF- ;f . .. . ~ ~~ '\9<1) ~ <$),,'&1 .[9 ~'?t, '\9<1) ~'\9<1) 1S'(9. ~.9 'tt, '\9<1) ..,: .<I>~ ."00 ~" "00 4,'?t, "00 ~ "00 1S'~0 %t, "00 ~. ""07 ~" "07 4,'?t, "07 s:: 'i--<o o "7 §: 1S'~7 1(;t, "07 ~~ "O~ ~" "O~ 4,'?t, "O~ 'i-/. "O~ <2 ~~ 'tt, "O~ ~?'q;> ~ <1>""0.;> 4,'?t, "0.;> ~ "0.;> IS'~.;> %¡, "0.;> + + + (')(')..... o ;:¡: 0 c '< ii!' '" - ~ ..... - ..... ~ .p ~ ...;:E ~ ~ (¡ N d o ~ CD 1\1 ¡¡¡ (J'I ~ 1\1 .., -I ¡a S. Date January 22, 2004 St. Ontario Works Attachment Elizabeth Sebestyen, Housing Administrator (None) Building Condition Assessments and Capital Reserve Studies of private non-profit housin~ ~roviders in the City of St. Thom~s and the County of Elgin 2003 Report No. CR-04-03 File No. Thomas Corporation of the City of St (' if!fH ,e;"../L:.:,.,." '\*,.'~: ' '''r ,'j: ,,,,,,,'~",",m'''',,,'''''''''''''·''' S'[ TlIOMAS OW-04-03 . Warden D. Rock and members of Elgin County Counci Directed to: Thomas-Elgin Department: Prepared By: Subject: Recommendation That the Building Condition Assessments and Capital Reserve Studies Report dated January 13, 2004 of the Housing Administrator be received and filed as information Backoround In November 2002, IRC Building Sciences Group was awarded the contract to conduct Building Condition Assessments and Capital Reserve Studies on 778 units of privately-owned non-profit housing in the City of St. Thomas and Elgin County. IRC had submitted the lowest price of three proposals received. The total cost of $65,500 pIUS GST has been funded from social housing restructuring monies totalling $149,000 received from the Ministry of Municipal Affairs and Housing in 2001 and 2002. Final reports were submitted to the Housing Administrator on August 29, 2003. Copies of individual studies were distributed to all Housing Providers during the first week of September. Housing Providers met with IRC's Manager of Technical and Field Services on September 23, 2003 for a final presentation and an opportunity to ask questions. The 512 units of public housing, owned by the City of St. Thomas and managed by Elgin and St. Thomas Housing Corporation, were not included in this study, as a Capital Reserve Study had been completed on the public housing stock in May 2001. Housina Proiects insDected Nineteen individual Building Condition Assessments and Capital Reserve Study reports were completed, covering a total of thirty-three separate buildings or townhouse complexes, on behalf of the following Housing Providers Menno Lodge of Aylmer Inc.: (a) Menno Lodge, seniors apartments, 215 South St. W., Aylmer (b) Elkview Gardens, family townhouses, 50 Melanie Dr., Aylmer Troy Village Housing Co-operative, 230 South St. W., Aylmer Heritage Place, 110 Caverly Rd., Aylmer (owned by Aylmer Area Christian Community Association) Cherry Street Incorporated, 12 scattered single family dwellings and duplexes in the Aylmer Area Bel Parc seniors apartments, 206 Union St., Belmont Caledonia Gardens, 1 Lions Rd., Dutton (owned by Dutton and District Lions Non- Profit Housing Corporation) Maple Meadows, family townhouses, 58 Elizabeth St., Port Burwell (owned by Port Burwell Family Residences Inc.) Milton Towers, seniors apartments, 5 Milton St., Port Burwell (owned by Port Burwel Non-Profit Housing Corporation) Kettle Creek Villa, seniors apartments, 289 Frances St., Port Stanley (owned by Central Elgin Municipal Non-Profit Housing Corporation) Kiwanis Seniors Apartments, 229 Fourth St., Rodney (owned by Kiwanis Non-Profit Homes of Rodney Inc.) EFBC Non-Profit Housing Corporation: (a) Eastwood Court, family townhouses, 180 South Edgeware, St. Thomas (b) Eastwood Heritage Park, family townhouses, 200 Burwell, St. Thomas (c) Eastwood Village Phase I, family townhouses, 405 Wellington St.. St. Thomas · · · · · · · · · · · St. Thomas Thomas ngton St. St. (d) Eastwood Village Phase II, family townhouses Thomas (e) Eastwood Park Terrace, family townhouses, 3 South Edgeware (f) Eastwood Seniors Apartments, 410 Wellington St., St. Thomas (g) Pinetree Gardens, seniors apartments, 150 First Ave., St. Thomas Elmview Estates Housing Co-operative, 240 Burwell Rd., St. Thomas Meadowdale Community Housing Co-operative, 345 Highview Dr., St Pinafore Station Co-operative Homes, 351 Manor Rd., St. Thomas Festival Gardens, seniors apartments, 17 Morrison Dr., St. Thomas 405 Wel · · · · Historv of Housina Providers' Caoital Reserve Funds While previously administered by either the Province of Ontario or the federal government through Canada Mortgage and Housing Corporation (CMHC), Housing Providers were expected to make annual contributions to their own Capital Reserve Funds and to maintain these funds at adequate levels for future capital work required. In all types of housing programs, the amounts of the annual contributions to Capital Reserve Funds were prescribed by and either fully or partially funded by the respective governments. Building inspections were generally conducted every five years to assess the condition of the housing stock and to determine the required annual allocations. particularly Scooe of this Studv Housing Project report covers the following elements: a description of the property an overview and summary of the condition of the property a summary of immediate repairs required during the next twelve months those involving life and safety issues a summary of the adequacy of the current level of Capital Reserve Funds a detailed review describing each component inspected (including Site Elements, Building Exterior, Building Interior, HVAC/Mechanical/Plumbing, Electrical Systems and Fire and Life Safety Systems). a detailed 25-year cash flow projection indicating work required each year as components reach the end of their expected useful lives, annual estimated costs of repairs and replacements, and annual contributions required to adequately fund Capital Reserves. photographs to ustrate deficiencies Each · · · · · · · Puroose of this Study transfer of the t was desirable to have this study completed as soon as possible fOllowing social housing administration to the City of St. Thomas in order to: of the condition of the housing (a) obtain an independent and professional assessment stock transferred to the City's administration (a) determine if current levels of Capital Reserve Funds transferred from the Province are adequate, as serious underfunding of these Reserves may result in future liabilities for the City. (c) determine if there are any serious life and safety issues which should be addressed immediately to protect the City from possible liability exposure request to (d) use the results of this Independent professional Study to substantiate a the Province for additional fU'lding for Capital Reserves, if required to (e) determine the required level of each Housing Providers' annual contributions Capital Reserve Funds to ensure the integrity of the housing stock (f) establish Capital Reserve Plans for individual Housing Providers to serve as guidelines for planning and financing current and future capital replacements and repairs. Only one Housing Provider had a Capital Reserve Plan in place prior to this study. -2- Responsibilities under the SHRA: Under the Social Housing Reform Act (SHRA), Regulation 339/01 section 7(1) or under a federal Operating Agreement, a Housing Provider shall ensure that its housing projects are well managed, are maintained in a satisfactory state of repair, and are fit for occupancy. In other words, it is the responsibility of these Housing Providers to properly manage and maintain their buildings. The City of St. Thomas, meanwhile, has a fiduciary duty under the Act, as Service Manager responsible for the funding and administration of transferred housing programs, to ensure that Housing Providers are in compliance with the Act, Regulations, or federal Operating Agreement. It is partly as a result of this fiduciary duty that this Study was commissioned Results and Conclusions the results of the Studv Housing Providers have commented favourably on the IRC project team's thoroughness and professionalism during the on-site inspections. Several Providers have said they find their Capital Reserve Plans to be detailed and comprehensive yet easy to understand, providing them with useful management tools. Comments on Likewise, we are very satisfied with the quality of the reports produced by the IRC team. With an Excel copy of the cash flow spreadsheets provided by IRC, Ontario Works housing staff wi be able to update each Provider's Capital Reserve Plan each year based on actual costs and actual work completed. We have stressed to Providers that their studies are conservative guidelines for the management of their capital reserve dollars and the timing of capital repairs. Providers understand that the lifespan estimates of capital components may vary and that sound management judgments on the timing of repairs will still be required. the St. Overall Results Overall, the IRC study concludes that most privately-owned social housing buildings In Thomas - Elgin Service Manager Area are in good physical condition However, Capital Reserves were found to be underfunded for all housing projects examined. On average, Housing Providers will need to increase contributions to capital reserves by 50% in 2004, then an additional 20% annually over the next ten years in order to adequately fund future capital repairs and replacements. The Study concludes that if Housing Providers were to carry out the recommended repairs and replacements in the Study, and if contributions to Capital Reserves were to continue at current average levels of funding, an estimated overall shortfall of $2,368,167 would result by 2008. It should be pointed out that the Study makes certain assumptions regarding future costs, inflation rates (2%), interest rates (4%), estimated lifespan of components, and the timing of repairs. This five-year estimated shortfall, therefore, reflects the cumulative effects of these assumptions, and accuracy cannot be guaranteed. We will, nevertheless, recommend that Housing Providers increase contributions immediately, if possible, to the IRC recommended levels. without Specific Findinas and Solutions For eleven of the nineteen housing project reports, Providers hold adequate accumulated operating reserves (equities) to top up capital reserves directly, requiring additional subsidies from the City of St. Thomas Wh§re adeauate eauitv is available . Solutions: These Providers will be strongly encouraged to use their own equities to top up reserves to the required levels. As long as Providers have available equity, no additional subsidies will be provided by the City of St. Thomas -3- equity is available Where Insufficient to Smal Six of the nineteen projects currently have insufficient operating reserves moderate shortfalls in capital reserve contributions are anticipated. . to course of action the best Solutions: We will work with each of these groups to determine remedy the situation. Solutions may include: requiring federal Providers to Increase the percentage of geared-to-income rent from 25% of gross household income to a maximum of 30% in an attempt to generate additional revenue o examining various means to reduce operating costs, such as energy efficiencies or the use of pre-authorized payment plans where tenant arrears and bad debts expenses are a problem o accepting applications for additional subsidies These additional subsidies will be drawn from approximately $480,000 in one- time federal funding, received in 2001 and 2002 and held by the City as deferred revenue, to be used toward major capital repairs and future cost increases for non-profit housing providers in the St. Thomas - Elgin Service Manager Area o Serious Shortfalls: reserves We feel that these financial problems have occurred not because of poor management by these Housing Providers, but because of inadequate government funding in the past. reports Indicate serious underfunding of capita Two of the . of both Solutions Our office has been working closely with Board Directors and rnanagement Housing Providers in an attempt to find solutions for these situations. Because these projects are owned by private non-profit housing corporations, the Directors must ultimately decide how best to comply with legislated property maintenance requirements. We will offer solutions, including possibly selling some properties andlor renegotiating mortgages at lower interest rates. Any options which affect mortgage agreements will also require Ministerial consent. The first option we have proposed to both Providers is our submission, on their behalf, of an appeal to the Minister of Municipal Affairs for additional funding to resolve these serious situations, on the grounds that it is unreasonable and unfair to burden local governments with the effects of past provincial or federal government underfunding. We expect that social housing should have been transferred in a good state of repair, with adequate Capital Reserves, and without operating deficits This appeal for additional funding was sent to the Honourable John Gerretsen, Minister of Municipal Affairs, during the first week of January 2004. The appeal included a request for additional capital funding on behalf of all private non-profit housing providers in St. Thomas and Elgin. It appears the problem of underfunded capital reserves is not unique to the St. Thomas and Elgin area. Our office has been copied on correspondence from another Service Manager with a similar appeal to the Minister to address the issue of capital reserve underfunding. This appeal was also based on the results of a recent independent building condition assessment and capital reserve study done on behalf of housing providers. We anticipate that more and more such appeals will be made as Service Managers undertake their own independent studies. Benefits of this Studv and Future Actions These professionally prepared and objective Capital Reserve Studies will enable Ontario Works' housing staff to more closely monitor the adequate funding of reserves of all private social Housing Providers in St. Thomas and Elgin County. As well, we will monitor Housing -4- to ensure housing replacements repairs and Providers' compliance with the recommended stock is adequately maintained For those housing projects with severe funding problems, we will continue to work with the Boards to determine the best course of action to resolve these situations. Results of these discussions and actions and the Ministry's response to our appeal will be reported to Council in the futu re Copies of the IRC Capital Reserve Fund Studies and Building Condition Assessments are available for review by contacting the Housing Administrator at 631-9350 ext. 126. ß Respectfully, Other HR City Clerk Planning -5- Env Services Treasury Reviewed By: · All Lower-Tier Municipal Administrators Are Invited To Attend The Elgin County Council Meeting On Tuesday, February 10, 2004 In The Council Chambers 450 Sunset Drive To Hear The Elgin Futures Development Corporation Present An Overview Of Their Organization's Activities Commencing At 11:30 A.M. Lunch To Be Served Following The Presentation Please contact Donna Butcher at 631-1460 Ext. 161, by noon on Monday, February 9th, 2004, to conÏIrßl your attendance and if you will be staying for lunch. ELGIN Corporation Development Community Futures Article Seventeen 17.0 Membership 17.1 Eligibility for Membership The following are eligible for membership in the Corporation The Directors of the Corporation; the Mayor and Senior Administrator, or their designates, of the municipalities of: St. Thomas, Aylmer, Central Elgin, Bayham, Malahide, Southwold, Dutton- Dunwich and West Elgin; and any individual, corporation, partnership and other legal entity who is interested in furthering the objects of the Corporation and whose application for admission as a member has received the approval of the Board of Directors a) b) c) n 17.2 Each member shal a member. Only those individuals, corporations or partnerships who have expressed an interest membership 30 days or more prior to the Annual General Meeting are entitled to vote thereat. nformed by the Secretary of his admission as promptly be 17.3 Termination of membership shall take effect a) when the board receives a written resignation from the board by recorded cause by a resolution of to the member; b) or when notice of the member's resignation has been communicated the General Manager or any officer of the Corporation c) or when the member is removed for duly noted and the Board of Directors. 17.4 Unless otherwise stated in the by-laws, each member in good standing shall be entitled to one vote on each question arising at aJlY special or general meeting of the members. Individuals, corporations, partnerships and other legal entities may vote through a duly authorized proxy. A &1fRlrç "'-M:MWh Æ[_ _Ik E'M' ,~ ~ .... REPORTS OF COUNCIL AND STAFF Februa 10.2004 Part Lot 30. Concession 2 Staff Reports - (ATTACHED) - Application for Minor Exception Township of Malahide Purchasing Co-Ordinator - Disposal of Assets Library Master Tree Commissioner Plan Investigation Project in Branch Manager of Library Services - Aylmer Library Co-Ordinator and Manager ofUbrary Services - Report on Inter-Library Loan Pilot Libraries 13 16 22 24 Long-Term Care - Purchase of Beds by the Terrace Lodge Auxiliary General Manager, General Manager, General Manager, Manager, Program and Therapy Services and General Manager, Long-Term Care - Family Councils at the Homes for the Aged General Manager, General Manager, Manager of Long-Term Care - OANHSS 2004 Membership Renewal Long-Term Care - 2004 Facility Service Agreements Long-Term Care - Compliance Reports - Terrace Lodge 26 28 35 37 39 41 Long-Term Care - Post-Occupancy Report - Elgin Manor Warning Signs - Update Engineering Services - Sparta Line - Chevron Manager of Engineering Services - New Sarum Bridge Manager of Engineering Services - Winter Operations Manager of Engineering Services - Spring Council Tour (County Road 42) Shoreline Manager of Engineering Services - Lakeshore Line Protection .f)f;N.I!.II.f-D 7"'" 43 trI~y /Þ 'f 45 47 50 51 ~(:.f-¡l;tlJt.,e.() Manager of Engineering Services - Sanitary Servicing for Administration Building - Update 54 Services - Terrace Lodge Quotations - Staff Room, Laundry Room, Secured Adult Day Care and Kitchen Air Conditioning and Exhaust Human Resources - Review of Mileage Rates Manager of Engineer 56 58 Director of Chief Administrative Officer - Tacklíng the Doctor Shortage - The Middlesex Initiative 12 REPORT TO COUNTY COUNCIL Rob Lindsay, Tree Commissioner FROM Exception, Part Lot 30. Concession 2. Township of 02 February 2004 Minor Application for Malahide DATE SUBJECT: NTRODUCTION The Tree Commissioner has received an application for Minor Exception from Sherry and David Neufeguse to clear 0.4 hectares of woodlands from Part Lot 30, Cone. 2, Township of Malahide. DISCUSSION The proposed clearing involves 0.4 hectares of woodland to construct a home. Tree species located within the woodland area are hardwoods consisting of American beech, green & white ash, hard maple and elm. A field inventory on January 15th, 2004 did not reveal the presence of any rare or significant tree species. to All abutting landowners were contacted regarding this clearing and have no objections the proposal. CCCA has responded with no environmentally significant concerns trees. is aware of the required replanting of 700 The applicant CONCLUSION It is my opinion that this application meets the goals of the Elgin County's forest management. RECOMMENDATION THAT, the Application for Minor Exception to the Trees Act from Mr & Mrs. Neufeguse Part Lot 30, Conc. 2, Township of Malahide, to clear 0.4 hectares of woodlands to construct a home, be approved subject to 700 trees being replanted or an equivalent donation being made to a local conservation/heritage association. Respectfully Submitted Mark' . , Chief Administrative Officer. Rob Lindsay, Tree Commissioner. From, Ktttle Creek C.A. 519 631 5026 of 3 02/02/04 13.26 ,...:" ;1 ..; ". ~,,<&. M~OOM.,g 4!b$\INŒI'DnIV. _ft".......~~-.II"" sr. l'HQ!L\S. ONTAIII.IO piII¡::I.II!IANDftA4,HI!FRIEN ....VI '""'tllilm1iUll1I P)fO!rIG'(.!I1'1 Q.MUU , f)I'Z(~It¡.~1IIII1 THE TRËES ACT API'LICA TION FOR MINOR EXCePTION II We wish !e apply fer II mInor exceptIon from the provlolons of the County of ElgIn By-Law No. whîch restricts and regulates that destrucfion of trees. In order to bß allowed to remove Irees as ouUlned in this applicalion. 1. . NAME!(S) OF OWNER(S): <;:~~ IE: g ý rJ 1fU. Ft:!¡;"LI~ p - ~A-VI~ N~Ç@kL.Js.. - MAILING ADDRESS: .5J34~ (JPL1TJN )-/~(;Ç - /l-0-Heæ ()~.rh4RIQ - . PQstal Code Phone No, ];'19 ~ tJ:$6 ( 2. LOCATION OF LAND: ---f.(1 Munrclpellly(Town, Village, TownshIp) ßl-A 11-,. h.G" La! No. PA-I?'f" Lo'í "3ö. Concession No. :tl:::: 2- LaiNo. Registered Plan No. 3. Reason for wIshing to Remove trees. .BU_I~b. J4. ef-c m-e 4. Describe species of trees and SIZè of trees 10 be remavea. -l4 ~b.. M PL(;: . , e: LIl1 . A-- s. H ~ , l 5. Area to ~l1red (in me ;) :3 f tifT"" Width E:5~ Ji::-r l.ength u. .. Area ~ - (In ~quðre mete)or hllçt~res) M Ir 0 a (. Cl'ii V¡::~¿,{~"ilC' kV qp/P I C:Q 17 . Kettle Creek C.A. 519 631 5026 Pa~e 2 of 3 02/02/04 13,26 . 6. HIS the owner previously applied for and bsen grlnted permission to remove trees? Yes ( ) No (,i') From - .- If yes. please indicate the purpose to which they were removed approximate size of ~rea cleared end date. . , Names, mailing addresse!\ and phone numbers of all owners of property whIch abutts the land of the owner of the trees in respect to which this application is made as pet section 9.2 of the act, (If InSufficient SpaCe below please attach another sheet of paper) 7. UMBER ,Other information deemed ·pertinent to this !!pplication. Each appliclt10n must be accomplnied by a sketch, no smeller than 20 cenlìme!res by 35 cenlimetras, ehowi119; 8. 9. The parcel of land that Is the subject of this app!lcation, clearly indicating Ihe area proposed to be cleared end the area or Irses which wRl remain. (a) bUildings on the Owner's proþerty and also on the abutting property, (e.g. rel;identlal agricultural - use of abutling lands (Q) (c) cottage, commercial, etc.) remlln If this means, to clearly As an on site Inspection will be made, Use perimetêr of trees which wi application II; granted, must be marked by spraying or !.lame other indicate during this vl$Î! what Is proposed to be removed. 10. Nòte: If this applipation Is sÎliÌnec:! by other than Ihe owner, written authorization ofthe owner(s) rnUslllcCOmpl;lny the apl'/icetlon. If the applicant Is a corporation, tns application must be signed by an offlcer (and that position must be indicated) and IhEj ccrporate $eal shan be .fflXêd. REPORT TO COUNTY COUNCIL Sonia Beavers - Purchasing Co-Ordinator FROM 03 February 2004 Disposal of Assets DATE SUBJECT: NTRODUCTION Once the decision has been made that materials and equipment are of no further use to the County of Elgin, then the disposal function becomes a key factor in the materials management cycle. Although careful review and analysis have indicated that certain items are obsolete, there may still be monetary value that can be obtained through proper disposal techniques. In respect to the Asset Disposal Policy, a list of County owned Surplus Items has been completed and circulated to all Managers. The Purchasing Co-Ordinator has received written approval from the Ministry of Health and Long Term Care Office to dispose of surplus items at our own discretion The Auctioneer has personally viewed the surplus items and has made recommendations as to whether the surplus equipment or furniture would generate proceeds DISCUSSION There are several surplus items that the auctioneer labelled as inappropriate to send to auction. The auctioneer informed the Purchasing Co-Ordinator that once the County takes into account the cost of pick up and delivery of surplus items to the auction site in London and the value that medical equipment and medical furniture generates at auctions, it may not be feasible to send surplus items such as beds, mattresses, mobility devices, bed rails, mechanical lifts, over bed tables, commodes, etc. to auction. Therefore the County needs to decide how these surplus items will be disposed of. The County may want to consider Sealed Bid Advertisement, which is a formal sale of asset(s) through a sealed bid process. The highest bid is accepted with consideration given to environmental, (recycling methods) and socio- economic factors (non-profit organizations). The County would reserve the right to accept or reject any or all bids. A second option would be by way of donation to underprivileged countries. As requested by County Council, the Purchasing Co-Ordinator received information from the St. Thomas Elgin General Hospital regarding the donation of medical equipment to impoverished countries. The Purchasing Co-Ordinator has been in contact with the Dubois Charitable Foundation in Princeton, Ontario. This foundation has been in place since 2000 and has made several shipments to destitute countries but most recently to Cuba. For further information regarding the Foundation, please find attached a newspaper article and a letter from Dubois Charitable Foundation lty and CONCLUSION The County of Elgin has a duty to act in the best interest of the municipa ensure that the best value for surplus items is obtained. A decision needs to be made in regard to the medical equipment and furniture that may not generate sufficient funds if sent to auction. Also keep in mind that monetary value mayor may not be obtained through the sealed bid process. For example the expenditure of advertising and the usage of manpower to execute the sealed bid process may result in acquiring minimal to no revenue at all and possibly a monetary cost to the County. Donation to impoverished countries would result in usage of manpower but no monetary cost to the County. RECOMMENDATION THAT, the Purchasing Co-Ordinator be given the authority to dispose of the surplus medical equipment and medical furniture by "Sealed Bid Advertisement' as outlined in the Asset Disposal Policy; OR THAT, the Purchasing Co-Ordinator be given the authority to contact Dubois Charitable Foundation to execute the donation of medical surplus items to impoverished nations -" Sonia Beavers Purchasing Co-Ordinator Respectfully Submitted Services AM 16/049:24 2/3 P 9520 No PRESS The London Free Press Copyright (C) 2003, Su.n Media Corporation fRl:e LONDON b9AM 4 m i4 "Au ß VI~~,I!'~ STEERING MEDICAL GEAR TO CUBA Su.nday, Ju.ne 22, 2003 Tag: 0306220102 Ed\tion: Final Section: City & Region Length: 73 Jines Page: => Column: Regional News BY JOE BELANGER, FREE PRESS REPORTER Dateline: WOODSTOCK John Dubois loves Cuba. him and his wife, Marion, foryeats. But what the Caribbean hotspot offers Dubois as a tropiGal paradise of sun, surf and sand, hardly matches what he offexs in saving Jives. It's been the favomite vacation spot for For the last three years, thé 62-year-old Woodstockcarea businessperson has quietly scraped and scroµnged across Ontario to find desperately needed medical supplies and equipment for the poorest regioJJS of the impoverished communist country. Dubois Mazda and Dubois Honda. "Generally, ihe people ihere don't have ihe money Or the availability to buy it Cuba has a plethora of doctors and facilities, but they badly lack medical supplies and equipment. " "There's a great need forit," said Dubois, the fou.nder of two car dealerships -- especially antibiotics for Dubois' efforts to help ihe Cuban people began wiih a single suitcase fulioflnedical supplies, children. .Yesterday, Dubois was overseeing ihe loading of two ocean-going fì:eight containers wiih tonnes of equipment and supplies, including antibiotics, dialysis machines and anytJ.Jingelse he could find. leave tomorrow and another island nation. Addto that the two that will Since 2001,· he has sent fom containers to ihe two he'll send before the end ofthe year. taking Dubois became aware of the dire shortage of medical equipment while staying with a Cuban doctor while he was a Spanish course, 1980s. So, when I got The doctor, a pediatrician, gave Dubois a tour of the facility where he worked. "Less than half of the equipment they had was functional, and aU of it outdated, back to ihe early back, I started scrounging arOlmd to see ifI could fmd some equipment for them." tl}:I/Sl\l\lìb.:OlJlìDub.com/cl! i -hin/r.lwr:hr,H?tJ R 1.II~T=1 mu, fHì í'.N I <:.<;:00."1,.., <:'O'1n. ~..., ~Oo ~,'T"'RÞ\¡("-1"'11·7·177·11·"7"·~ ~¡(=?{)A 1ì1\ v \',gil'l'\\I'I)A U '6 ' 24 998 4:59AM LONDON FREE PRESS N0.9520 P 3/3 1/6/04 9:24 AM Dubois coooected with doctors .at hospitals in T monto a,nd fOUJ1d there were others whö shared his compassion. But they also had equipment -- outdated by Canadian standards, but not by Cuba's. W oJ:d spread, and now Dubois oversees an informal network of vOlUJ1teers, includillg medical professionals, !:Iuckers and. expatriate Cubans, who keep the newly-fonned Dubois Charitable FOlU1.dation afloat. The charitable status allows Dubois to issue tax receipts for donations. Some ofthé equipment he's sent to Cuba includes d(¡2em of dialysis machines, X-ray machines equipped for llliIIIJJJ10grams, adjustable hospital beds, and, of course, medicine. Dubois:maintains an inventory list that's matched against the needs of medical facilities. He follows up the delivery with a visit to the facilities "to ensure the equipment is being used for the people, not the elite OJ: tourists." Much of the transportation cost to pick up donations is pJ:ovided fteê by trucking compa.lries, much oHt by Woodstock's Magic Transportation owned by Bev Skillings. For costs that aren't covered by donations, Dubois picks up the tab, about $6,000 a fì:eight container. On a rooent flight ftom Cuba, Dubois met a Canadian returning fì:om medical school. He asked the man about a shipment of dialysis machines. When the man J:eaJ.ízed it was Dubois sending them, he grabbed his arm and said, " 'Since those machines arrived, they have saved lives every day,' " Dubois recalled. "It was probably the greatest feeling I've ever had in my life," he said. "But we like what we do. It enhances our vacations and . . . it makes you feel good." miJ.StJration; photo by Jennifer Gauthier, The London Freê Press' . PACKED: John Dubois shows a warehouse full of donated medical "'quipment headed to Cuba at Magic Tl'ansportat¡on in Woodstock. Dubois has sent seven cargo containers in the last three years. Notes: NEG DATE: JUNE, 2003 J{eywords: CUBA Copyright 2003, The London Free Press Unauthorized rêproduction or Web posting prohibited. .....,-... .. ~¡ ,,~ - t¡p://svnJib,,,mmu b.com/cl1'i~h¡n/R]wßhcJi?)H I ,I ~T=I(01,1:; f)O(";NTlM:::::?ÓA" I "'f1~PJõ'M"=1'<¡:\,'7. '/1.A .'1"1,...,." I .::ç QO"1o'"1 .<;'Q1(h1 of} ('0 0 Æ. 'J.'J tvV1"f."1. A'" 1"... ,r¡; r I ......" / UW"" .. P.002 FOUNDATION 15196314297 DUBOIS CHARITABLE HACIENDA LEASING TO 09/25/,3 16:44 FROM 686681 Hwy #2, RR #1 Princeton, 'ontario NOJ 1V0 Tel. (519) 458-8430 Fax (519)458-8431 E-mail hacienda@oxford.net September 24, 2003 Sonia Beavers Purchasing Co-ordinator County of Elgin 450 Sunset Drive, 2nd Floor St. Thomas, Ontario N5R 5V1 Dear Ms. Beavers, Thank you for the time and effort to contact us last Friday. Further to our telephone discussion, since the year 2000 we have been involved in searching for, collecting and shipping medical equipment to impoverished nations, and more recently strictly to Cuba We interact with the Cuban ministry of health who from time to time advise us of the most pressing needs in their public health system and we work with them to help fill the voids. In the past 3 years I have visited a ''number of hospitals, clinics, nursing homes and other medical institutions to seE! first hand what they have, what they lack as well as an opportunity to follow up on the equipment previously sent. Over the past 2 years we have sent, 55 dialysis machines, in excess of 150 hospital beds and mattresses, x-ray equipment, orthopedic joints and tools, neonatal equipment, cardiology equipment and supplies, geriatric equipment and furniture, computers, dental equipment plus a considerable array of consumables. They need pretty well everything. Much of what we send is directed to specific institutions and the Cuban Ministry of Health fully respects our wishes insofar as to the intended recipients of the goods. Cuba has an excellent infrastructure to deliver health services and the system is extremely well staffed, however they lack the capacity to purchase equipment and much of the medical supplies that we take for granted. P.D01 15196314297 Our organization ensures that everything sent is in good working order. We collect, store, load goods into containers (5 this year) and pay shipping costs to the Cuban port nmM HACH:NDA LI!:ASING TO 3 1b:43 UY/J.b/ ,.- ,,;f1! iJd i III iii ~œ the genarosity and which depends on We intend to continue our work, the success of co-<:>peration of people such as yourselves. Should you like any other information or details of our work please do not hesitate to 081 and I would be pleased to provide other details by mail, telephone or in person I thank you for the opportunity to describe what we do and hope that we may be the recipients of your excess materíals, which will be sent!o help people in need. cerely John-Löuis Dubois President REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services FROM Plan Investigation 02 February 2004 SUBJECT: Aylmer Library Master DATE: INTRODUCTION The historic Aylmer Old Town Hall Library has outgrown its available space. With this in mind, the Town of Aylmer has optioned to purchase the neighbouring historic home with a view to joining the two facilities in a complimentary architectural manner. The Town of Aylmer would like to partner with the County of Elgin to explore possibilities for the expansion. The Town of Aylmer intends to engage the services of a specialist consultant to do a "Master Plan Investigation" for the Aylmer Library and are seeking financial support from the County of Elgin for the study. DISCUSSION The terms of reference for the study as follows. Define optimum space need for existing and proposed programs Identify potential multi-use opportunities Thoroughly assess all the capabilities of the existing buildings Provide recommendation for dealing with space needs Determines costs and benefits associated with solutions Document detailed information relating to these issues · · · · · · The proposed consulting fee is $8,000.00 based upon the scope ofthe work as outline in the RFP dated June 18, 2003. GST will be added to this proposed feé and disbursements will be invoiced at the consultant's cost. The Town of Aylmer has estimated the project cost with GST and disbursements to be approximately $10,000.00. n The Town of Aylmer has received a contribution in the amount of $5,000.00 towards its share of the project and is determining that the County's share be an upset limit of $5,000.00. Since the County is being requested to contribute directly, it may be appropriate to split the cost with the Town on a 50/50 basis. this way, the County would agree to contribute up to $2,500 to be matched (directly) by the Town of Aylmer. Plan Investigation Page2 Aylmer Library Master the date of months from The completion date for the study is to be six (6) approval. CONCLUSION: The Town of Aylmer would like the County of Elgin to consider partnering with the Town of Aylmer to do a Master Plan Investigation for the Aylmer Library. The cost of the study is approximately $10,000.00 and the Town of Aylmer would like County Council to consider contributing an upset limit of $5,000.00 towards the study. RECOMMENDATION: THAT County Council partner with the Town of Aylmer to do a Master Plan Investigation study and, THAT County Council contribute up to $2,500 provided that the Town of Aylmer matches the contribution and, THAT the funds be allocated to the Millrate Stabilization Reserve and, THAT the Manager of Library Services be designated as the liaison to County Council and participate in the study with the consultants and Town of Aylmer to determine the space needs and proposed programs for service delivery to the public. Respectfully Submitted ~ Marl Chief Administrative Officer Cathy Blo/l0p Manager of Library Services REPORT TO COUNTY COUNCIL Dianne Palmer, Library Coordinator Cathy Bishop, Manager of Library Services January 22, 2004 FROM DATE SUBJECT: Report on Inter-library Loan Pilot Project in Branch Libraries NTRODUCTION Last year the Library sought Council's approval to take part in a pilot project through the Southern Ontario Library Service (SOLS) whereby the inter-library loan functions (process of borrowing materials from library systems other than Elgin County) would be carried out at the branch level rather than at the main office for a specified period of time. Council gave their consent and the pilot project took place at our Aylmer and Dutton Branches. The following recommendation was approved by County Co unci the Library's participation in the Inter-Library Loan THAT COlJnty Council approve Pilot Project; and, THAT two additional staff hours for Aylmer and Dutton branches be approved to be added to the Library's 2003 Operating Budget; and, THAT the library report to Council at the conclusion of the pilot project. DISCUSSION Staff were very cooperative and the pilot project went very smoothly in both branches. However, through discussions with the branch staff, with the bargaining unit and by assessing the information contained in the report on the project compiled by SOLS, we realized that there would be an additional workload for the branch staff and therefore additional staff hours would be required. Since this would have budgeting implications for 2004, and since we are introducing a new library circulation system this year, we thought that perhaps this was not the best year to move Inter-library Loan out to the branch libraries. A letter has been sent to the bargaining unit informing them that we wi not be proceeding with rolling inter-library loan functions out to the branches in the near future. Our new library circulation software has a feature that allows the public to place holds on materials in the Elgin County system from home through the Intemet. Within the next couple of years, SOLS will have their system set up to allow the public to input their own requests for inter-loan materials from other library systems. We will keep Council and the bargaining unit informed of our plans. 2 Page 2 Inter-Library Loan Pilot Project CONCLUSION After considering several factors, including the introduction of anew library circulation system and the extra staffing and equipment costs that doing inter-loan requesting at the branch would incur, staff do not wish to proceed with rolling the inter-loan functions out to the branches at the present time. Having assessed the options, staff would prefer to wait until inter-loan requests can be done by the pUblic themselves. n Administrative Officer RECOMMENDATION That this report be filed M::~ Dianne Palmer Library Coordinator ~4 of Library Services REPORT TO COUNTY COUNCIL Long-Term Care Helen L. Notte. General Manager, FROM January 27,2004 Purchase of Beds by the Terrace Lodge Auxiliary DATE SUBJECT: NTRODUCTION As a tribute to the Terrace Lodge Auxiliary's generous purchase of six (6) Stryker-Bertec electric beds and mattresses for the Lodge, staff recommend a public acknowledgement of thanks from County Council. DISCUSSION In 2003, sixty (60) Stryker-Bertec beds and mattresses were purchased with the Homes' share of the 2001/02 unallocated funds. These same beds and mattresses were purchased through a bidding process that included the new Elgin Manor as well. The large volume purchase of one hundred and fifty (150) beds netted an attractive price for the high-end products. Residents and the Ministry of Health representatives continue to provide positive feedback about the comfort and independence that the beds offer to our residents. the Manor Our goal is to ensure that each resident has a fully electric bed. The Villa and have achieved this goal. Terrace Lodge still had nine (9) beds to purchase. Under Auxiliary President Bernice Sproule's direction, in the summer of 2003, the Lodge Auxiliary notified Council of their intent to purchase more electric beds for Terrace. Auxiliary representatives worked with staff and the company representative throughout this process.· In the end, the Auxiliary voted to purchase six (6) Stryker-Bertec beds and mattresses. The furnishings arrived at Terrace in mid-December. In recognition of the Auxiliary's continued support for Terrace Lodge, specifically the $19,000.00 purchase of these additional beds and mattresses, staff recommend that County Council give public tribute. The recommendation is that the beds be dedicated in a small ceremony at the Lodge to be attended by the former and current Auxiliary President, their invited guests, the Stryker-Bertec representative, the Mayor or designate of Resident Council, the Warden and a Terrace Lodge Manager. A small plaque will be prominently displayed on each bed. The media will be invited to attend the ceremony. All of this is subject to Council's approval. CONCLUSION The Terrace Lodge Auxiliary has purchased six (6) more Stryker-Bertec electric beds and mattresses forthe residents at the Lodge at a cost to them of almost $19,000.00. Staff recommend that a small ceremony be held, with media present, to publicly recognise and thank the Auxiliary for their continued fund-raising support at the Lodge. RECOMMENDATION THAT the General Manager be authorized to ensure that a ceremony is held at Terrace Lodge whereby Warden Rock or his designate can accept and publicly thank the Terrace Lodge Auxiliary for their generous donation of six (6) Stryker-Bertec electric beds and mattresses to the Lodge. ALL of which is respectfully submitted Approved for Submission Respectfully Submitted t Helen L. Notte General Manager, Long-Term Care Mark G. Chief Administrative Officer REPORT TO COUNTY COUNCIL Manager, Long-Term Care Helen L. Notte, Genera FROM January 27.2004 OANHSS 2004 Membership Renewa DATE SUBJECT: NTRODUCTION Our Homes are members of the Ontario Association of Non-Profits Homes and Services for Seniors (OANHSS). Our 2004 membership fees are now due. County Council approval is required. DISCUSSION Just as the Ontario Hospitals pay to be members of the Ontario Hospital Association (OHA), non-profits homes for seniors have the opportunity to be dues-paying members of the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS). Our three (3) Homes for the Aged have been members of OANHSS for several years. The membership fee is based on a percentage of our total revenue. The 2003 membership fees, approved by last Council, were $12,308.00. Membership fees are based on a percentage of total operating expenditures. Our 2004 fees are $14,952.53. The fees are allocated against the 'Other Accommodation' funding envelope for the Homes. OANHSS provides ongoing support and advocacy for seniors services in the province. present, they are lobbying the government for equalization of funding for the non-profit sector. Some of the services made available to member homes are included in the fee structure; other services (i.e. benchmarking reviews) are available as a purchased service from OANHSS. On a weekly basis, the 'OANHSS Executive Report' is sent to all members. A copy of one such Report is attached for Council's information and rev At iew. Council approval Staff recommend our continued membership in OANHSS and ask for CONCLUSION Our three (3) Homes are members of the Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS). Membership comes with an annual fee. Council approval is required so that we can sustain our 2004 membership. The membership fees total $14,952.53 and would be allocated to the Homes 2004 'Other Accommodation' Funding envelope. RECOMMENDATION THAT the General Manager be authorized to sustain membership for 2004 in the Ontario Association of Non-Profit Homes and Seniors Services for Bobier Villa, Elgin Manor, and Terrace Lodge at a cost of $14,952.53, to be allocated from the 2004 Homes 'Other Accommodation' funding envelope. ALL of which is respectfully submitted Approved for Submission Mark G. Chief Administrative Officer Respectfully Submitted ¡LJ~ z<: Helen L. Notte General Manager, Long-Term Care 02 PAGE ELGIN MANOR 5312307 19:29 02/0212004 . ~~ . ~@ OANHSSExecutlve Report A WEEKLY~' 10, No. 50 December 15, 2003 - Vol .¿PORT ON EMERGING ISSUES In This Issue: Five Solutions to Fix LTC System MPPs Visiting Facilities Government Releases Names of Homes in Trouble Community Services and Supportive Housing" Meeting with CCAC Branch New PM Committed to Improving Senior Citizens Status Toronto Waitlist Management Project Comes to a Halt Facility Classification Data Trends MOHL TC Seeking Facility Data on Smoking Policies Clarification Received on Smoke Dampers/Control in LTC Facilities .. Reminder·" . Directory Update Forms Due December 23 What We're Doing for You this Weekl December 15 -19, 2003 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. **1<***A:~\lHtftft""""'''''''.'''''''''''''~**'''''I\'1Itft''''''''''~~''''~**'''''''''''''''''''''''''''****'\ItW~ft1It**'' 1. Five Solutions to Fix LTC System Late last Thu~day the Toronto Star asked OANHSS and a few other "insiders" to provide their top five solutions to fix the long term care system. The challenge was it had to be short and easy for the public to understand. You can connect to the full story in Saturday's edition but here's the unedited version we provided: ' 1 identify system- The provincial government must develop clearly defined standards, wide problems, and work with facílities in addressing these issues. There must be sufficient provincial funding to provide the staff, programs and services needed to deliver a high quality of life for all residents. Adequate funding is also needed to secure specialized care professionals and to pay them at a rate that supports retention. 2. Every facility should provide open and full disclosure of public funding and an accounting of how the money is used. As well, .ª'-! homes should be required to have strong community representation on their boards/governing bodies (not-for-profit facílities already have thiS). OANHSS believes not-for-profit organizations offer the best approach to the delivery of long term care. 3. care An integrated system that allows the elderly to move effortlessly from one level of to another as their needs change. The right service at the right time... at the right place. . 4. _____02/02/200~ 19:29 6312307 ELGIN MANOR PAGE 03 5. Put in place a broad public program to combat ageism so that everyone in our society - inside and outside the facilities - treats the elderly with the utmost dignity, compassion and respect. 2. MPPs Visiting Facilities Further to the Toronto Star series and Minister Smitherman's promise to revolutionize the LTC sector, MPPs are being asked to make contact with facilities in their ridings in order to get a feel for the quality of the homes in their communities and to look for best practices. The visits are being set up on short notice and are not planned visits, in keeping with Minister Smitherman's· intent to deputize the MPPs. Members should expect to get calls from your local MPPs over the immediate future and we encourage you to accommodate these requests for visits. 3. Government Releases Names of Homes In Trouble Friday afternoon the government notified the Toronto Star of 14 homes they are monitoring closely and have labeled to be in "intensive monitoring, pre-enforcement and in enforcement". Except for enforcement, those labels have never been used officially by government or shared with provider associations. Up until now a home was either meeting standard, not meeting standard or in enforcement, and there was nothing in between. The political decision makers appeared to be concerned about having to come clean with the Star about the homes they are concerned about. The Star did not choose to print the names of all the homes on the list, they only identified the three homes under enforcement OANHSS sent an immediate reaction to government that this sudden labeling and disclosure did not seem to be in keeping with the spirit of wanting to work with facilities towards improved monitoring. The OANHSS Board meets later this week and will be discussing this situation further. 4. Community Services and Supportive Housing - Meeting with CCAC Branch We had the opportunity to raise funding pressures facing existing community service and supportive housing providers in our meeting this morning with Vida Vaitonis, Director, CCAC Branch and members of her staff. Today's meeting was the first of what will be our ongoing Community Liaison meetings with the Ministry to discuss current and emerging issues in the community sector. Member representatives joining us were Marion Bascom, Oakville Senior Citizens Residence and Bill Krever, Don Mills Foundation. With respect to supportive housing there was much discussion that the current reporting structure does not truly reflect the amount of service providers are delivering. Many providers are taking a global approach and maximizing their support dollars to assist as many tenants as possible to age in place. The net effect is that Ministry reports do not accurately reflect the need or how funding is be used. Our position is that this flexibility needs to be encouraged and supported. The point was also made that current reporting forms do not capture the types of social supports or "soft services" that are provided by all types of staff in a supportive housing setting on a day to day basis that are key to sustaining residents. Similar reporting concerns were also raised in terms of community services, including the fact that reports do not reflect the dollars organizations may be contributing from their own 'sOurces to 'augment services' Other points raised included the fact that supportive housing, like all government services, was undergoing a full, comprehensive Management Board program evaluation. Since the change in 84 PAGE government this process has slowed down some\lVhat, but we will be looking to see \lVhat opportunities there will be for stakeholder input if and \lVhen the review resumes full steam. As well, discussions are still underway with respect to the Federal Provincial Health Accord and there is no clear signal as to \lVhat this may mean for the community sector in Ontario_ ELGIN MANOR 5312387 19:29 82/8212884 New PM Committed to Improving Senior Citizens Status The new federal government is mandating a task force on active living and dignity for seniors reporting to the Prime Minister, to examine current programming and community based approaches and make recommendations by the end of the fiscal year on the policy changes required to improve the quality of life for seniors. 5. The government is creating a new Social Development Department \lVhich will ensure that an effective income security is in place for seniors, persons with disabilities, families, and children, \lVhîch will provide integrated policy development and program delivery. Management Project Comes to a Halt The Waitlist Management Project launched earlier this year by the five Toronto Region Community Care Access Centres has come to a halt This project was to acquire an automated system to assist with effective and efficient waitlist management. Although the Ministry supports the project, it concluded that it may be better addressed under the larger eHealth initiative of the MOHL TC and the Smart Systems for Health Agency given the level of funding required. All parties involved with the project, including the two OANHSS members \lVho participated on the committees,are disappointed with this decision as this project was seen as an opportunity to create better integration across health care providers and improve the service provision and facility placement process. OANHSS will be pressing for its inclusion in the Continuing Care eHealth Council work. Toronto Waitlist 6. Facility Classification Data Trends The 2003 classification results continue to show that most of the residents are now in two care categories: categories E and F represent 7721% of all residents compared to 75% in 2002 and 50.6% in 1993\1Vhile categories A-C have only 14.89% of residents compared to 16_55% last year_ The impact of this collapsing of categories is that members \lVho had some increase in the higher care categories may see little change in their CMI as most facilities were in the same boat. This result further supports the need for a new resident classification system. 7. The breakdown of results by sector shows the greatest percentage increase in CMM for charitable homes of 1.84%, followed by nursing homes at 1.17% and municipal homes at 1.16%. Charitable homes' average CMM is now higher than municipal homes for the first time. Nursing homes still have the highest average CMM. Municipal homes have the fewest Es and Fs with a total of 71_7% compared to 73.4% for charitable homes forthe aged and 80.6% for nursing homes. There are seven Gs compared to 6 last year and 3 in 2001, but they represent a smaller percentage of residents because there are more residents classified now due to the opening of new facilities. Fifteen facilíties are eligible for appeals because their CMM dropped more than 6%. The 6% is a revised thrssholdfrom the preVious7%.OANHSS has beEinadvocating for several years to· have this threshold reduced. 05 PAGE or ELGIN MANOR The results for all facilities can be obtained by contacting Sue Reid at ext 231 sLeíd oanhss.on 6312307 19:29 02/02/2004 MOHL TC Seeking Facility Data on Smoking Policies Over the last year, OANHSS has brought concerns about the impact of local bylaws on the capacity of long term care facilities to allow residents to smoke. In some municipalities, bylaws have been enacted that ban smoking in facilities even though facilities have the appropriate policies and smoking rooms and are operating in accordance with the Tobacco Control Act. In order to address this problem and ensure safe smoking, the MOHL TC has distributed a survey to all facilities. Please ensure that you complete and return this survey by December 19th so that the MOHL TC, in collaboration with OANHSS and OL TCA, can build a case for a consistent approach to allow residents to smoke in facilities that provide for this activity. Be assured that the intent is not to impose decisions on facilities, but rather ensure that public policy is consistent across the province. 8. Clarification Received on Smoke Dampers/Control In LTC Facilities In response to a concern raised by OANHSS and OL TCA, the MOHL TC has negotiated an opinion from the Ministry of Municipal Affairs and Housing on the issue of smoke control/smoke dampers in LTC facilities. This is the follow-up to a Ministry opinion issued in May, which interpreted that the Building Code required smoke control in a LTC facility, specifically in the duct work. The issue became whether smoke dampers, which would be expensive to install retroactively, were the only means to meet the Code. 9. The opinion emanating from discussions among the MOHL TC, the Ontario Fire Marshall, municipal building officials and consultants recognizes that certain air handling system designs and operations may achieve a comparable level of smoke control in the event of a fire in a LTC facility, so that smoke dampers would not be required to be installed. The application of this opinion will be considered on a project-by-project basis, depending on the design of the air handling system, but it gives operators much more flexibility with municipal building officials, who in the end are the final arbiters of the requirements of the Code. This opinion has been posted on our web site and also on the Ministry of Municipal Affairs' web site so that architects engineers etc for operators would be aware of this new interpretation. Reminder·· - Directory Update Forms Due December 23 Your December mailing included the 2004 Membership Directory Update Form. Please review to ensure an accurate listing for your organization. Deadline for responses is December 23. .. 10. - 19, 2003 December 15 What We're Doing for You this Weekl 11 The following highlights the key activities and meetings of OANHSS staff forthe coming week: Attended breakfast presentation by John Gerretsen, Minister Responsible for Seniors Community Liaison meeting with Director, CCAC Branch 2004 Facility Service Agreement meeting with Director, L TCF Branch McMaster University "Public, Private For-Profit, and Private Not-For-Profit Roles in Healthêare"·· Symposium Meeting with George Smitherman, Minister of Health and Long-Term Care o o o o o ~LQ?12121º.4 _~~: 29 631231217 ELGIN MANOR PAGE 1216 '.. 0 Meeting with Monique Smith, Parliamentary Assistant, Ministry of Health and Long-Term Care 0 OANHSS Board of Directors meeting Donna A. Rubin, CEO Email: drubin~oanhss.org Executive Reports are confidential communications for OANHSS Full Members only. Copies are posted In the member access area of our website under "newsletters". The OANHSS Executive Report is distributed for infonnatlon purposes only. The Ontario Association of Non-Profrt Homes and SelVices for Seniors (OANHSS) is not engaged in rendering legal or other professional adlflce. If legal adlfice or other expert assistance is required. the selVices of a professional should be sought. C> Copyright 2003 OANHSS REPORT TO COUNTY COUNCIL Long-Term Care Helen L. Notte. General Manager, FROM January 27, 2004 2004 Facility Service Agreements DATE SUBJECT: NTRODUCTION The 2004 Ministry of Health and Long-Term Care Facility Service Agreements for our Homes for the Aged are ready for authorization. Subject to County Council approval today, the Warden and Chief Administrative Officer will sign the Agreements. DISCUSSION All owners/operators of long-term care facilities, whether profit or non- are required to enter into an annual written service agreement with the Ministry of Health and Long-Term Care. The Agreement sets out the responsibilities of both Parties and the financial structure for the facilities. This year, the Agreement contains language that requires owners/operators to meet the Program Standards. In years previous, operators were required to provide reasonable efforts to comply with the Standards. The lengthy documents are in Administrative Services for review. Since the County owns and operates Homes for the Aged, we are required to enter into this Agreement. Staff recommend that COuncil give approval today so that the Warden and Chief Administrative Officer can sign the documents. The Service Agreements are required to be posted publicly in each facility once the appropriate governing authorities have signed them. CONCLUSION The 2004 Facility Service Agreements for ourHomes for the Aged have been forwarded by the Ministry of Health and Long-Term Care for sign-off. Council approval, today, will give authority to Warden Rock and the Chief Administrative Officer to sign the documents. Staff recommend approval. RECOMMENDATION THAT Warden Rock and the Chief Administrative Officer be authorized to sign the 2004 Facility Service Agreements for Bobier Villa, Elgin Manor and Terrace Lodge Homes for the Aged and return the documents to the Ministry of Health and Long-Term Care. ALL of which is respectfully submitted Do Administrative Officer Respectfully Submitted Long-Term Care - Helen L. No General Manager, REPORT TO COUNTY COUNCIL Gerry Moniz, Manager, Program and Therapy Services Helen L. Notte. General Manager, Long-Term Care FROM January 26. 2004 Family Councils at the Homes for the Aged DATE SUBJECT: NTRODUCTION As part of the Homes' Quality Assurance Program, a Family Council is being established at Bobier Villa, Elgin Manor and Terrace Lodge. This report is for Council's information DISCUSSION Families are important stakeholders, particularly since they are often required to advocate for care and services for relatives who are under care in the long-term care. sector. A new initiative is being set up at each of our Homes. A Family Council is being established under the direction of the County's newly appointed Manager of Program and Therapy Services. The level of enthusiasm from many families is contagious. Feedback about this new initiative is very positive from families but also from the Ministry of Health and Long-Term Care representatives. The initiative is in its' embryonic stages of development. Minutes of meetings and details will be publicly displayed in each Home. An upper limit of $1000.00 for start-up costs at each Home will be included in the Homes' 2004 budget that is brought forward for Counci approval. The Family Council will be one more audit strategy to ensure that the care, programs and services meets and exceeds our legislated obligations. There are 11 long-term care facilities in the southwest region that already have Family Councils in place. Our Homes have been late to take up the initiative. Family Councils are made up of families and friends of residents of long term care facilities. The Council meets monthly at minimum. The primary rol.e of the group is to advocate with and for the residents to ensure quality of life for residents who are in care In long-term care facilities. CONCLUSION A Family Council is being established at each Home for the Aged under the staff direction of the newly appointed Manager of Program and Therapy Services. This is a new initiative for our Homes that has sparked much interest from families and the Ministry of Health and Long-Term Care. This is for County Council's information. RECOMMENDATION THAT the General Manager be authorized to include start"up costs of $1 ,000.00 to each of Bobier Villa, Elgin Manor and Terrace Lodge's 2004 Budget to support the Family Councils that are being established. ALL of which is respectfully submitted Approved for Submission Administrative Officer erapy Long-Term·Care REPORT TO COUNTY COUNCIL Long-Term Care Helen L. Notte, General Manager, FROM February 2. 2004 SUBJECT: Compliance Reports - Terrace Lodge DATE NTRODUCTION The Nursing Compliance Advisor of the Ministry of Health and Long-Term Care has completed the annual review of Terrace Lodge. In addition, the Advisor has completed a complaint investigation at the Lodge. This report is for Council's information DISCUSSION Each year, all long-term care facilities have a comprehensive audit review by the Ministry of Health and Long-Term Care. Terrace Lodge had its' nursing review on January 16,19, 20 and 28, 2004. The complete report is available in Administration Services These Include: Infection control practices and physician documentation Safety systems Temperature monitoring Documentation by registered staff Assessments by registered staff unmet standards or criteria were cited 1. 2. 3. 4. 5. (5) Five 13, 2004. An action plan that addresses each of be re-instructed and the Terrace Lodge Our Compliance Plan is due by February these areas is being developed. Staff will management team will ensure full compliance On January 28, 2004, the Nursing Compliance Officer completed a complaint investigation at the Lodge. This complaint, the first filed with the Ministry in the past five (5) months, centered on the smoking room at the Lodge. A resident's daughter had filed the complaint. No unmet standards or criteria were issued. be Council's information The Ministry dietary advisor is still completing her review of the Lodge and it's dietary services. It is anticipated that the report will be available by February 6. The report wi brought forward for County Council's information These reports are for CONCLUSION Terrace Lodgewas issued five (5) unmet standards or criteria by the Ministry of Health and Long-Term Care during its' annual review of the facility in January 2004. A complaint investigation relating to the smoking room at the Lodge resulted in no unmet standards or criteria. An action plan is being developed for the Ministry to address the areas of concern that report by The dietary review at the Lodge is still In progress. Staff expect to receive February 6. The report will be brought forward to Council. Council's Information This is for report, 'Compliance Reports - Terrace Lodge', be received RECOMMENDATION THATthe February 2,2004 and filed as information Approved for Submission Respectfully Submitted Mark G. Mcuonald Chief Administrative Officer Long-Term Care Helen L. Notte General Manager, REPORT TO COUNTY COUNCIL Long-Term .Care Helen L. Notte. General Manager, FROM February 2. 2004 SUBJECT: Post-Occupancy Report - Elgin Manor DATE NTRODUCTION The Ministry of Health and Long-Term Care completed its' post-occupancy review at Elgin Manor on December 10, 2003. This report is for Council's information. DISCUSSION Any long-term care facility under redevelopment was obligated to have a pre- and post occupancy review by Ministry of Health and Long-Term Care representatives. Elgin Manor's pre-occupancy review was held on July 27 and 28, 2003. At that time, eight (8) deficiencies were noted. The deficiencies related to call bell and door alarm systems, public washroom grab bars, privacy screens, lock changes, evening recreational programming and dietary department equipmenUroutines. All deficiencies were corrected prior to occupancy, August 11. The Manor's post occupancy review was completed on December 10, 2003. No unmet standards or criteria were cited. Five (5) observations were noted. These include Positive expressions of satisfaction from residents and their families with regard to their new environment, and the provision of the care and service. The unhurried and pleasant meal service with food choices offered to residents Affirmation that the items identified in the pre-occupancy review had been met. Reminders about chemical storage and care of 'common' personal care prod ucts. A reminder about timely completion of admission care plans. 1 2. 3. 4. 5 An action plan was developed by staff to ensure that the required items received immediate and sustained attention. The December Post-Occupancy Report is posted at Elgin Manor. A copy of the Report is available in Administrative Services. Council's information This report is for CONCLUSION Elgin Manor has'had its' pre- and post-occupancy review by the Ministry of Health and Long-Term Care in accordance with the redevelopment requirements. The post-occupancy review was conducted on December10, 2003. Nounmet standards or criteria were cited. This report is for Council's information. RECOMMENDATION THAT the February 2, 2004 report, 'Post-Occupancy Report - Elgin Manor', be received and filed as information. Respectfully Submitted Approved for Submission ------- )c/~ tte nager, Long-Term Care REPORT TO COUNTY COUNCIL Clayton Watters, Manager of Engineering Services 30 January 2004 Sparta Line - Chevron FROM DATE: SUBJECT: UPDATE Warning Signs the placement of regarding INTRODUCTION At the January 20, 2004 session of County Council, a report Chevron Warning signs on Sparta Line was presented, Chevron Warning signs were not One discussed option was to illuminate the area so that required by the Ontario Traffic Manual. DISCUSSION The purpose of the Ontario Traffic Manual (OTM) is to promote uniformity of treatment In design, application and operation of traffic control devices and systems across Ontario that are consistent with the intent of the Highway Traffic Act (HTA). n nature, The OTM states that Chevron Alignment signs must be used if a location is rura or, the location is urban in nature and non-illuminated. are not required in urban, illuminated areas, since roadside and streetlights offer drivers ample indication of changes in Chevron warning signs features such as buildings horizontal road alignment. A formal definition of what constitutes a rural or urban area is purposely not provided within the OTM "as they are often interpreted according to local conditions and practice". The HTA also does not provide a definition for urban and rural, however, it provides a definition of a "built-up area" being an area adjacent to a highway not within a town or village and having "not less than 50% of the frontage upon one side of the highway for a distance of not less than 200 metres is occupied by dwellings, buildings used for business purposes, schools or churches". The section of Sparta Line in question may be defined as a "built-up area" under the HTA. A reduction in the posted speed limit to 40 km/h through this curved section of road would eliminate the necessity of Chevron warning signs along the south curve, however, even with this reduction in speed, the north curve will require Chevron signs. The north curve would have to be reduced to a posted speed limit of 20 km/h in order to eliminate Chevrons and reduced speed limits lower than 40 km/h are not permitted by the HTA. continu_ed The estimated cost to install Chevron signs on the north curve is approximately $1,500.00, whereas the estimated cost to install 4 street lights is approximately $20,000.00. It may be feasible to install luminaries on existing hydro poles as a reduced cost, however a significant amount of infrastructure resides on the existing poles and this option may not be feasible. DISCUSS.JON CONCLUSION: The OTM suggests that Chevron warning signs are not required in uminated, urban areas because surrounding features offer drivers ample indication of changes in horizontal road alignment. The County does not install streetlights along County roads except where exceptiona safety concerns are evident at intersections. The installation of luminaries along any section of County road would be precedent. setting, expensive and not necessarily required. However, a local municipality may choose to install said lighting at its own expense without objection from the County. Staff would not object to the Municipality of Central Elgin installing adequate umlnation (at its expense) along the curve in question and thus negate the requirement to install Chevron warning signs. However, in the absence of illumination, Chevron warning signs are required on the most northerly curve while a speed reduction to 40 km/h on the south curve would eliminate Chevron signs there. It should be noted that existing advance curve warning signs and a checkerboard sign are still required at this location. best option is to erect and to minimize the Upon review of other available options, staff sti believes the warning signage as prescribed by the OTM to remain consistent County's exposure to liability. RECOMMENDATION That the standard, 45 cm x 60 cm, chevron alignment signs be installed on Sparta Line, County Road 27, as per Ontario Traffic Manual. Submission Approved for Respectfully Submitted ([rA~ t~4J;4 Marl Chief Administrative Officer Clayton D. Watters Manager of Engineering Services REPORT TO COUNTY COUNCIL Manager of Engineering Services Clayton Watters, FROM 30 January 2004 New Sarum Bridge DATE SUBJECT: INTRODUCTION The New Sarum Bridge is located on Belmont Road, 2.6 kilometers north of Highway #3 Belmont Road was transferred to the County of Elgin in 1997 as part of the highway transfers. The Bridge was built in 1938 and is a is-meter (50-foot) span rigid frame structure. DIS.-CUSSION Engineering staff yearly updates our five-year capital plan. This plan includes projects related to the road infrastructure i.e. roads resurfacing, road reconstruction, bridge replacement and bridge deck rehabilitation. The capital plan can change due to circumstances brought about during the year. Upon a review of the structure this year a change is required to the order of bridge projects. North Black In the 2003 capital plan, the following structural projects were identified: Vienna deck replacement (2004), Jamestown Bridge superstructure replacement (2005), Creek Bridge replacement (2006) and New Sarum bridge replacement (2007) The condition of the New Sarum Bridge superstructure has deteriorated to the point that the handrails or safety rails, require immediate reinforcement. Staff recently completed these emergency repairs (fixing steel beam gUide rail to the parapet walls). In 1997 a bridge inspection report was completed that identified the condition of the substructure and it was concluded that the abutments were in generally good condition and the deck soffit was in poor to fair condition. The deck soffit is a good indicator of the top of deck condition. The consultant recommended two different repair methods; remove and replace the deck or replace the structure. The cost difference was less than 10% for a new which in the long term is a more cost-effective option. This structure has been biannually but staff believe now is the right time to replace the structure structure, inspected Several years ago you could complete the entire process, engineering and construction, In one year. Staff has changed that process so that we are completing the surveying, engineering and government approvals in one year while tendering and construction the following year. TOday, the government approval process has lengthened to a point that we cannot guarantee their approvals in a timely manner, therefore, if we started the process after the budget approval on March 31, the project may not be completed in 2004. County staff does not have the expertise for bridge design therefore, an engineering firm needs to be sought soon so that the design can be undertaken, while seeking government approvals and then tendering and constructing the project. It is hoped that an early tender call will foster the lowest prices of the year while contractor's and engineering firms are actively looking to plan the year's work. CONCLUSION New Sarum Bridge is now a greater priority than Vienna North Bridge. The engineering is not complete for this structure, therefore, in order to seek the best price for the contract, engineering prices will be sought as per our purchasing policy. Our policy allows that up to 40 % of the previous budget can be expended before the budget is approved. Since this project has not been approved, staff are requesting approval to solicit engineering services so that the process can begin to assure that the bridge will be constructed in 2004. of the New RECOMMENDATION That staff obtain quotations for engineering services for the replacement Sarum Bridge as per the County of Elgin purchasing policy; and also; and also, of the New Sarum Bridge be meeting; replacement report on the results at the next County Counci That the cost of engineering services for the included in the 2004 Capital Projects Budget. That staff Submission Approved for Respectfully Submitted ~» Mark Chief Administrative Officer Clayton D. Watters Manager of Engineering Services REPORT TO COUNTY COUNCIL Manager of Engineering Services Clayton Watters, FROM 30 January 2004 Operations Winter DATE SUBJECT: INTRODUCTION More than $2,000,000 is allocated yearly on County of Elgin roads to complete maintenance activities. This includes maintenance for bridges and culverts, roadside maintenance i.e. (grass cutting, ditching etc.), hardtop maintenance i.e. (patching, sweeping, shoulder maintenance, etc.), winter control i.e. (plowing, sanding and standby) and safety devices i.e. (sign maintenance, line painting). The winter maintenance budget consumes approximately 50%, or $1,000,000, of the entire maintenance allocations. Winter maintenance operations over the years have made strides in reducing costs and increasing the level of service. In the 1960's one County of Elgin truck was made available for the application of de-icing activities. At that time two graders were stationed in the west and east parts of the county with three vehicles stationed at our main shop. The travelling public and our litigious society demanded an improvement to the operations. Over the years the number of vehicles increased to accommodate that demand. Until the early 1990's the County of Elgin had two vehicles and as many as 3 employees per plough route complete the winter control service. In the early 1990's advances in technology and equipment made it possible to have only one piece of equipment and one operator complete those same activities with greater results. This saved county taxpayers monies while improving the level of service. The year before our transfer of maintenance responsibilities County staff were completing a series of investigations on further cost savings to the winter control budget. At that time our investigations were focused on winter gathering information that could be used to better predict the storm. It also included what products could be used to reduce the amount of salt used and what equipment was needed. That was not completed because our operations where concluded. reduce costs while increasing the level of staffs continue to seek ways to TOday municipa service DISCUSSION With the transfer of operations from the County of Elgin to the municipalities in the fall of 1997 they have been responsible for the activities. As Council is aware, work completed on County Roads is divided into two parts, the County of Elgin completes all capital mprovements and the municipalities complete all the maintenance activities. The municipality's are compensated on a per kilometre basis which increase with the increase in traffic. Therefore, a County Road that has traffic of 10,000 MDT does not receive the same funding as 400 MDT, as was the case with our original model for compensation The road supervisor's decisions towards winter control are now heightened because the Federal Ministry of Environment may include salt as a toxic substance.· The government has given agencies five years, until December 1, 2006 to complete a Salt Management Plan. The County of Elgin along with our municipal partners are completing this exercise together so that one plan could be used a framework for the seven municipalities. This plan has several components with one being the use of best practices. Because of the requirement of the Salt Management Plan and the need to reduce costs, the County of Elgin and our road supervisors unanimously agreed that there are three areas that require research and implementation in order to meet our mandates. Area one is information to make a sound decision on performing winter operations for an event. This includes remote weather information stations. These stations will gather information at a specific location. Air temperature, pavement temperature, granular temperature, moisture content, wind speed and direction. Another source of information is onboard sensors on the patrol vehicle to gather pavement temperature and air temperature. All this information would be used to determine whether there was a need to send out the trucks and what material should be used. The second area is winter control techniques. This includes anti-icing and pre-wetting material. Anti-icing is the application of materials usually being calcium chloride and/or magnesium chloride, before the storm begins. The anti icing agent provides a barrier so that ice does not form on the surface. If ice does form it takes more than 10 times the energy to remove the ice, therefore it is better to prevent the ice formation. Pre-wetting is the application of liquid at the time the salt is being applied on the surface of the pavement. The advantage of pre-wetting is to ensure salt spread on the road surface stays on the road surface. About 25 % of the salt or sand and salt mixture does not remain on the road surface if it is simply applied without additional liquid. This material rather ends up bouncing on the surface and lands on the road shoulder or ditch. The third area is the data collection. Today municipalities are involved In several lawsuits yearly regarding the performance of winter activities. Written information about the incident is of utmost importance to reduce exposure in any liability suit. Traditionally, the road supervisor and/or patrol persons would be responsible for completing numerous forms to record information on a daily basis in case of a liability claim. Having a person sit down to complete these forms removes that person from their main duties, This part involves research on GPS systems and other onboard electronic control devices Since the municipal supervisors would be required to complete the research, time wi be needed to be allocated from the day to day operations. The road supervisors have agreed that we would divide the exercise into three components, information gathering to treat the storm, winter control techniques and data collection. We anticipate that the municipalities in the east would complete research on one topic and the centre another while the west would complete the third area. When complete they would inform our committee on the findings with costs and timelines for implementing and County staff would compile a report for County Council to review. All the road supervisors have unanimously agreed that information gathering is the most important aspect of this exercise and all other projects will benefit from remote weather stations. It is hoped that remote weather information systems would be in place for use to plan for storm events for the next winter season of 2004 and 2005. CONCLUSION The committee's goal is to provide advice to the County of Elgin and the municipalities on ways to reduce the winter control costs while improving the level of service. Our supervisors would require time from their daily duties to complete the research, therefore our municipal partners would be requested to approve their attendance on this committee RECOMMENDATION That a committee be formed to include participation from a seven municipal .road supervisors and County of Elgin engineering staff to complete a report on reducing costs while improving the level of service for winter control; and also staff be Involved in r that thei requested municipal partners are That the Councils of our that committee. Respectfully Submitted Submission Approved for [fowc~~ Marl< . eÐ, Chief Administrative Officer Clayton Watters Manager of Engineering Services 6.lOf/..-r ])~¡::r!~ REPORT TO COUNTY COUNCIL Clayton Watters, Manager of Engineering Services 30 January 2004 Spring Council Tour FROM DATE: .sUBJECT: INTRODUCTIO In previous years Council has toured both west and east Elgin to visit the homes for' seniors and view areas of concern on the County road system as well as areas desJgnated for roadwork in the coming year(s). DISCUSSION As there are a number of new members on County Council this year, therefore it would be advantageous to view the three homes for seniors as· well as tour the County roads system. The tour would provide the members on Council with an overview of the senior's facilities and the County road system Twotours would be conducted on separate days one encompassing west Elgin and second east Elgin. A large coach will be rented to accommodate our group as has been done in previous years. Seating availability will permit each member of Council to invite a couple of guests who may gain useful information from the tour (i.e. Road Supervisor, Administrator...). Lunch and refreshments will be provided. 20th and Apri CONCLUSION Staff would suggest the following dates for the Spring Council Tour Tuesday, Thursday, April 22nd Tour RECOMMENDATION That the Manager of Engineering Services make arrangements for the SpringCounci on Tuesday, April 20th and Thursday, April 22nd. Mark. 0. Chief Administrative Officer Respectfully Submitted Gö\J~S Clayton D. Watters Manager of Engineering Services REPORT TO COUNTY COUNCIL Manager of.Engrneering Services Clayton Watters, FROM Shoreline Protection 15,2004 (County Road 42), January Lakeshore Line DATE SUBJECf: INTRODUCTION In 2002, County Council closed Lakeshore Line for the protection of the travelling public due to erosion from on-going ground movements. The County of Elgin has retained the services of Shoreplan Engineering Limited to conduct a review of shoreline conditions and provide shoreline protection concepts for the site. Terraprobe Limited was also asked to conduct a geotechnical engineering assessment of slope stability. resolutions were passed "THAT the proposal of Terraprobe Limited for a geotechnical engineering services slope stability and erosion design for Elgin County Road #42, east of Port Burwell, at their quoted price of $10,000.00 (GST extra) be accepted;" the following At the October 29, 2002 session of County Council, THAT the proposal of Shoreplan Engineering Limited for a concept design of shore protection using headland bay approach on Elgin County Road #42, east of Port Burwell be approved, at their quoted price of $6,400.00 (GST extra);" DISCUSSION The shoreline between Port Burwell and Long Point has been subject to various studies with respect to rates and causes of erosion. It is Shoreplan Engineering Limited view that the primary cause of loss of land is erosion at the toe of the bank and erosion of the nearshore caused by coastal processes at the site. They also feel that treatment of other erosion causes may resolve the formation of gullies, but not reduce the average rate of erosion along the entire shore. Shoreplan Engineering Limited have developed two conceptual options of shore protection The two options include a Headland Bay system with cobble beaches and an Armour Stone revetment. The Headland Bay system is constructed out into the lake and is designed to provide stability under design storm conditions. The Armour Stone revetment uses armour stones securely interlocked at the toe of the slope and reduces the damage caused by wave forces that may act on the structures during a wave attack. The project estimates are as follows Option Price (Excluding Taxes) Headland Ba S stem $3,200,000.00 Armour Stone Revetment $5,340,000.00 Shoreplan Engineering Limited has recommended the Headland Bay system in the study area. Both the Headland Bay system and the Armour Stone revetment would be subject to a number of approval requirements such as the Fisheries Act, the Navigable Water Protection Act and potentially other requirements as a result of screening under the Federal Environmental Assessment Act. The purpose of the geotechnical engineering assessment completed by Terraprobe Limited was to evaluate the slope conditions, the slope stability and erosion processes, and to recommend suitable slope stabilization and erosion protection works. Terraprobe Limited's geotechnical engineering assessment stated that the erosion is caused by wave erosion of the slope toe, as well as surface erosion and piping erosion of the slope face near the slope crest. Piping erosion being a sudden release of drainage or blockage and subsequent release of ground water on the slope face and typically loss of soil on the slope face. The slope failures might also be triggering development of erosion gullies. Their approach was to have shoreline protection from wave erosion (slope toe), protection of gully slopes (lower channel lining, upper steep slope) and protection of upper bluff slopes (finger drains, crest berms). The recommendation was to have the four gullies that are currently within 20 meters of the road, stabilized in a staged manner over 5 years at the base, head and slope The project estimates are as follows Year 1 Year 2 Year 3 Year 4 Year 5 Gullv 1 $ 9,500 $ 73,000 Gullv 2 $ 9,000 $92,000 Gullv 3 $ 7 000 $ 44,000 Gully 4 $ 5,000 $ 46, 000 Totals $ 30, 500 $ 92,000 $ 73,000 $ 46, 000 $ 44,000 $285, 500.00 TOTAL CONCLUSION Shoreplan Engineering Limited have developed two options to protect the eroding bank on Lakeshore Line, the two concepts are, the Headland Bay system in the total amount of $3,200,000.00 (or $6,400.00 per metre of shoreline), and the Armour Stone revetment in the total amount of $5,340,000.00 (or $10,680.00 per metre of shoreline). Both estimates are for the 500m of eroding bank closest to the road immediately east of Port Burwell. The suggested protection method would be the Headland Bay system. Terrraprobe Limited developed a plan to protect the erosion gullies closest to the road, in the total amount of $285, 500.00. At such high costs to mitigate only the beginning of the erosion problem on Lakeshore Line it is staff's position to not follow through with the protection plans of either Shoreplan Engineering Limited or Terraprobe Limited. As Council is aware, general erosion mitigation options to protect Lakeshore Line have been discussed during the Environmental Assessment Process. Council has already selected a preferred solution to relocate County Rd. 42 one Concession North to Glen Erie Line These technical reports will be used for reference material for future projects. RECOMMENDATION nformation Council's For APPROVED FOR SUBMISSION RESPECT FULL YSUBMIrrED ~~~ MARK CHIEF ADMINISTRATIVE OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL Manager of Engineering Services Clayton Watters, FROM 03 February 2004 DATE Sanitary Servicing for Administration Building - Update SUBJECT: INTRODUCTION The following recommendation was approved at the October 21, 2003 County Counci meeting regarding the provision of sanitary services to the County Administration Building "That the Municipality of Central Elgin be asked to obtain a cost estimate to complete the Environmental Assessment from a reputable engineering firm and staff from the County of Elgin and the Municipality of Central Elgin with guidance from the engineering firm establish a cost sharing formula between all benefiting parties" DISCUSSION Central Elgin requested engineering services from three firms. The engineering was for sanitary services expansion and the firms were to follow the guidelin Schedule B Municipal Class Environmental Assessment. The study also should determine the future sanitary servicing needs for the study area; determine the most cost effective system; evaluate the existing sanitary system along with the forcemain on Sunset Drive; report on all options for servicing; the report to include financial analysis for the servicing; and an outline of how the study will be funded between the County of Elgin and the Municipality of Central Elgin. services es for a include ists the engineering firms and the costs for the project; ComDanv Cost (excludes taxes and disbursements) Dillon ConsultinQ Limited $55,000 Earth Tech Canada Limited $56,225 Delcan $70,968 The table below This project is the second part of the servicing for the County Administration Building. In the winter of 2001 a water line was extended along Sunset Drive to connect into the grid from the north. CONCLUSION Dillon Consulting has submitted the lowest cost for the service requested and as such they should be awarded the project. The County of Elgin has a reserve, more than $350,000, established for both projects to service the County Administration Building RECOMMENDATION That the County of Elgin approve the engineering services as outlined by. Central Elgin to Dillon Consulting Limited for Sanitary Services to the County Administration Building ($55,000 plus applicable taxes and disbursements) to be funded form the previously established reserve account. Respectfully Submitted ()ÂIJ~--b~ ~ Marl . Chief Administrative Officer Clayton D. Watters Manager of Engineering Services REPORT TO COUNTY COUNCIL of Engineering Services Manager Watters, Clayton FROM Day 03 February 2004 Terrace Lodge Quotations - Staff Room, Laundry Room, Secured Adult Care and Kitchen Air Conditioning and Exhaust DATE SUBJECT: Cåunci County 2003 15, July the approved at was INTRODUCTION recommendation The following meeting "That staff be directed to complete: Item #3 Staff Room, Item #4 Laundry Room, Item #5 Secured Adult Day Care and Item # 13 Kitchen AC & Exhaust, identified in Option A of the report entitled "Terrace Lodge Update #2 " dated June'16, 2003 from the Manager of Engineering Services, at approximately $280,000 (including engineering and contingencies)." electrical, flooring and mechanica February 9 with the quotations to nto several areas; architectural, site meeting will be held on DISCUSSION The project is divided As part of the process a close on February 12. January, February and March are usually not a busy time in the construction industry, therefore staff ascertained it would be advantageous to solicit prices at this time of the year. CONCLUSION Since time is of the essence staff are requesting the authority to approve the quotations in order that the project can meet the deadlines for the compliance issues from the Ministry of Health and Long Term Care. the 2002 surplus funds for this project. In 2003 $280,000 was allocated from RECOMMENDATION and also results of the the That staff follow the County purchasing policy In awarding the quotations; 2004 meeting on March 9, County Counci report at the next That staff awards. Respectfully Submitted (JD\JJ01tJM Mark G. McGÔIì Chief Administrative Officer Clayton D. Watters Manager of Engineering Services ,~ìt; ~,.~;~ REPORT TO COUNTY COUNCIL Director of Human Resources Underhi Harley J FROM 03 February 2004 SUBJECT: Review of Mileage Rates DATE Backaround: From time to time staff undertakes a survey to determine what other~'\,. municipalities are paying for their mileage rates Discussion: The current rate paid of $.38/km for use of personal vehicles by Council and staff was approved in January 2003. The survey below shows the mileage rates paid by the local municipalities plus the City of 81. Thomas. then .38/km 5000 km Cents per Km . 35/km . 35/km .42/km . 35/km . 35/km AO/km A5/km for the 1 st . 35/km Municipalit' Bayham Central Elgin Southwold DuttonlDunwich West Elgin City of St. Thomas Malahide Aylmer If Councillors and staff are paid $.40 per km. the approximate increased cost WOUI~ be $3,500.00 a 5.3% increase to total mileage or a .02% increase to the levy. Conclusion: The rate paid for use of personal vehicles should be increased to $.40 per km. to help offset increases in fuel prices, repairs, and insurance premiums. The suggested effective date for change to the mileage rate would be January 1, 2004. Recommendation: THAT, effective January 1, 2004, the rate paid for use of personal vehicles for County business by Council and staff be $.40 per km. and the necessary by-law be amended. Respectfully Submitted Approved for Submission Harley . Underhill Mark c Director of Human Resources Chief Administrative Officer REPORT TO COUNTY COUNCIL Mark G. McDonald, Chief Administrative Officer FROM February 6, 2004 SUBJECT: Tackling the Doctor Shortage - The Middlesex Initiative DATE ntroduction The County of Elgin has been requested, at the administrative level, to consider participating in a novel approach to certifying and .recruiting physicians who have received their training in other countries. The purpose of this report is to seek Council's authorization to join the Middlesex initiative. Discussion As Council is aware, there is an acute shortage of qualified physicians in Ontario, particularly in the more rural sectors. Yet there are a number of Doctors who have received their formal training in other countries residing approximate to us who, through certification could practice medicine in Canada. Current recruitment practices have enjoyed modest success in some areas. tiowever, using incentives to attract physicians to local communities tends to create competition among municipalities, as one community attempts to outbid another to attract doctors. Elements of the Middlesex Strate As a partner with Middlesex, we would approach the federal government for critical training dollars to certify physicians through a "pilot" project. If successful, the program would be applicable across the province and indeed throughout Canada The County of Middlesex would administer the program whereby residency and internship programs would be offered, in exchange for services for a period of time in the participating communities. Federal funding would cover the bulk of the costs a Province would be involved in the program development. the nd In short, the participating municipalities lead by Middlesex would help facilitate the design of the initiative; the federal government would provide funding (perhaps with assistance from the province); the province would ensure that graduates are allowed to practice upon graduation and allowed to bill through OHIP; the graduates would agree to practice for a period of time in our communities; and the medical community would provide much needed expert advice on the design of the program ., 2 Conclusion t is expected that Elgin County will be asked, in the near future, to participate in a pilot project designed to certify doctors trained in other countries for practice in local communities. The initiative has merit and is worth pursuing Recommendation THAT the County of Elgin agree to participate in a pilot project, lead by Middlesex County, designed to certify doctors trained in other countries for practice in local communities. 2 ALL of which is respectfully submitted 10.2004 CORRESPONDENCE - Februa Items for Consideration Joyce Bennett, Chair, Thames Valley District School Board, advising of the provincial government's recently announced Rural Education Strategy. (ATTACHED) (deferred from the October 21 , 2003 Council) 1 Norma I. Bryant, Clerk, Municipality of West Elgin, with a resolution requesting the Minister of Revenue pass a regulation to exempt the "omitted assessment" for trailers for the 2003 taxation year. (ATTACHED) 2~ Michael A. Reader, Executive Director, Ontario Federation of Anglers and Hunters, requesting Council support in urging the Ontario government tö reinstate the spring bear hunt. (ATTACHED) 3 Brenda J. Tabor, Deputy Clerk, County of Oxford, with a resolution requesting the Province of Ontario and Government of Canada to commit OST AR funding for water system upgrades. (ATTACHED) 4. 10 Mayor Ron Eddy, County of Brant, with a resolution requesting the Provincial Government to amend the Police Services Act to allow municipalities with Section Police Services Boards the opportunity to participate in contract negotiations. (ATTACHED) 5 Bryce, Director of Edllcation and Secretary Bi ðre:: <e'" C"'." ·',^"'f"'¡¡¡ rti~C;êm'Veu 2003 September 24 ~ 00ì,m'f1 (1f ~~. AfI'!1!.~;'\¡V"NU~~> "N' t"~WI",1f'¡;'ii' N~,~,,"::\t..~ ~#'r~'J~T.M:;: *Z~~;! i%t;'J(~,(':;¡ st:P ,;¡'.¡ Warden John Wilson Elgin County Council 450 Sunset Drive StThomas, Ontario N5R 5V1 Ward,en Wilson At our meE1ting lastspring we all agreeçl that it is importanttoimprove communications between the Thames Valley District School Board and County Council. It is my understanding that we also agreed to meet once. or twice a year to discuss matters of common concern. We had hoped to have detailed information to s.hare with you concerning thß provincial government'srecentlyamlounced Rural Education Strategy. Unfortunately, to date/few specific details have been released. I felt it Was importalJt, however, to. sharßwith you themo$t current information thatwehave Dear As you. are 'no doubt aware, the provincial government received the report of Dr. James Downey, the government's Advisor on a Rural Education Strategy around the end of the last school year. In early September a' general announcement was made concßrning the government's response to his recommendations on how to allocate the $50 million in committed funding for the 2003-2004 school year. Subsequently, District School Boarqs received more detailed information.which I shall explain below, concerning special funding for whatthe Ministryhas identified as "distant" schools. The initial funding announcement from the. Ministry indicated that Thames Valley would receive a Net New Allocation of $486,375 for our "distant" schools. The Ministryhas not yet released the. names of the schools which are covered by the additional funding. in the Rural Education Strategy grant but hopes to do so in earlyOctober. They have provided the relevant formulae to each board to do its own calculations butto date we have been unable to get oúrcalculationstocoincide with thoseofthe Ministry. Hence it.is premature to attempt to publicly name the schools for which We will receive thß money. Thames Valley District School Board Office of the Chairperson 250 Dundas Streèl, P.O. Box 58BB, London, Ontario . NM5Ll Tel: (519) 452-2545 Fox: (519) 452-2396 websitè: www.lvdsb.on.co " "Our Students,.Our·Future" 2 The Ministry did confirm with our Board that because of thedis~ancE! criteria contained in the. grant nonß·of the secondary schools within the jurisdiction of the' Thames Valley District School· Board generate any grant. money. (A secondary school must beat least 32 km from the nearest secondary school within the Board's jurisdiction to qualify forany¡grarit.) It appears th¡:¡t the additional funds that we will receivemustbe used to. provide increased supports for the designated "distant" schools in ways specified by the Ministry, It thus seems that the requirements attached to these grants will preclude us from takirig money already allocated to the "distant" schools under our existing bi.Jdget andusirig iUo beriefitthe mairitenance and .operation of any other school that does not qualify as a "distant" school. havein.cluded a. copy of the ,Ministry Memorandu.m that sets forth the reporting requirements that all District School Boards must meet in order to receive dollars under the Rural Education Strategy. When the Miriistry rel.eases~he names ofthe.schools that generate these funds I will be pleased to share them with you. Also, we '^till forward you 8 copy of the report that weare required to publish by 2003 October 31 on the use of the new funds. Based On the Ministry'stimelines, itappei3rs that specific detailßdinformation will not become available until weàre all in the midst of our re-election campaigns. Since we will subsequentlY be involved in orientation sessions ahd inaugural meetings, it seems to us that it would be a good idea to meet early in the newcalendi3r year. This would be an opportunity for newmembers of Council, and the Board to bß introduced to each other, for all of us to review the impact on our schools of the provincial electiQn results and the specific details of the Rural Education Strategy and contiriue our dialogue commencedlàst spring. It is our suggestion thaUhis meeting could also involve our school coun.cil chairs for the county so thàt we could all bènefiUrom a full and frank exchange of information meeting format the proposed agenda toyourthoughts on Could you please advise me as and timing of the meeting? ~~~ Yours truly ~~ JOYCE BENNETT Chair Thames VaneyDistrict School Board JÉ3/tl ¡:¡tt. c: Trustees v'- ® Ontario Minlstère de l'Éducation Direction des paiements de transfert et des rapports financiers Ministry of Education Transfer Payments and Financial Reporting Branch 21' étage. édifice Mowat 900, rue Bay Toronto, Ontario M7A 1L2 Tél.: (416) 325-2034 Téléc.: (416) 325-2007 Courriet Wayne.Burtn' ,~-'.I-,- 21' Floor, Mowat Block 900 Bay Street Toronto, Ontario M7A 1L2 Tel.: ·(416) 325-2034 Fax: (416) 325-2007 Email: YfJimç..Burtn' :edu. 2003: SB21 Directors of Education Wayne Burtnyk Director Transfer Payments and Financial MEMORANDUM TO: FROM: Reporting September 8, 2003 DATE: for the Rural Education Strate This is to provide' you with further details about the reporting requirements for the government's .recently announced Rural Education Strategy. R. SUBJECT: As indicated in memorandum 2003 ~B 17, school boards are required to publish a report for parents and taxpayers explaining how the new funding rrom the Rural Education Strategy will be used to improve supports for eligible distant schools. The report must be published by October 31,1003 in the local press and on the board's website. It must also be distributed to all school councils and provided to.the local district office of the Ministry of Education. rural education strategy report; Boards have the flexibility to determine the format for their however, as a minimum the report must provide: an estimate of the board's total distant schools allocation (exclusive of the principals component) and the enhanced top-up for school operations, an explanation of how the board plans to apply these funds to provide supports for distant schools in the following areas: additional teachers, increased adult presence in eligible schools (principals, vice-principals, other teachers with adnlinistrative duties and secretaries), more learning resources and more resources to meet the operational costs of distant schools, and . an explanation of how these supports will address the the distant schools. in educational needs of the pupils . . . Iftotal spending for these additional supports among all eligible schools of a board is less than the new allocation for distant schools and the enhanced top-up for school operations, boards are required to place the difference in a distant schools reserve fund, to be spent on distant schools in a future year. 0:\TPFR\Memos\SBMemos\SB2003\SB21E Reporting for the Rural Education Strategy.doc cc: Superintendent of Business and Finance Wayne Burtnyk For further infonuation, please contact your miIÙstry In the interim, your ministry finance officer would be pleased to work with your board staff to assist in developing the fonuulas to calculate your board's rural education funding. finance officer. Revised Estimates fonus will be available in early October to assist boards in confinuing which schools generate revenue under the Rural Education Strategy and the level of funding. The Revised Estimates will be populated by the miIÙstry with data showing the distance to the nearest school based on.the most recent goo-positioning data available to the ministry. Boards will have an opportunity to request a review of the calculation of a distance if they believe the ministry's data is incorrecL Boards should be aware that the base for grant advances has 'been adjusted by the estimated additional funding and boards will be receiving the first installment òfthe additional funding in their September payment. 2- -2- Boards should be aware that the base fòr grant advances has 'been adjusted by the estimated additional funding arid boards will be receiving the first installment of the additional funding in their September payment. Revised Estimates forms will be available in early Q(;tober to assist boards in confirming which schools generate revenue under the Rural Education Strategy and the level of funding. The Revised Estimates will be populated by the ministry with data showing the distance to the nearest school based on the most recent geo-positioning data available to the ministry. Boards will have an opportunity to request a review of the calculation of a distance if they believe the ministry's data is incorrect. In the interim, your ministry finance officer would be pleased to work with your board staff to assist in developing the formulas to calculate your board's rural education funding. For further information, please contact your ministry finance officer. Wayne Burtnyk cc: Superintendent of Business and Fmanèe 0:\TPFR\Memos\SBMemos\SB2003\SB21E Reporting for the Rural Education Strategy.doc Pag" BB2 ~gf~ 01 P [;LERK-Elgin [;0 619 W1re¿Bflum:cipmifll' of ...~.... .. "_' OM" ,___.~_"~_ ..........____..._.__... 416 97 519 633 7661 FAX NO ASSO[;IATIOU OF?-) 260 ....uf}t.' ~ . 1\ ' ~;ë, """'·~·'o·,. '~.", ·r'I,,~. _·.....·'~1:-;t "''\' ,. \/. """'. ."~< ^~ ~'''' .~"~"'\1 Ioi ..¡' ~" ~O\ ('~1'~ "'''"', IZ.; ~;..../ ~ 'jt-'nl) \..:~. ;",. þ, .:? "? ~t~~J~ ?:.iJ~.';:··'· PM EST JAN-13-04 TUE 05:2 B1/13/B4 23:84:17 2004, o uary n J¡ TIKi Council of the Municipality of West Elgin, at their meeting held on January 8 20()4, pHS sod the following resolution to which your support is requested. Properly Moved and Seconded: WHEREAS F{f)gulation 390/03 was filed on October 30, 2003 exempting "omitted ,~$f;Cssments" for trail(~rs for the 2001 and 2002 taxation years but riot for the :?'003 tt.'lxntion y(¡ar; <Hid thus not WHEREAS not all campgrounds h¡¡vo been re-assessed for 2003 and all Ci'J1)1p(Jrotlne1s are being treated th0 same; and WHEFŒAS notice of "omitted assessment" were not issued until November 2()()3, <"fler the trailer owners have paid their fees for 2003 and returned to their pOrrni:'H1ent residence THc:r·ŒFORE BE.' IT RESOLVED that the Council of the Corporation of the Municipality of West Elgin hereby requests (he Minister of Revenue pass a W(JUI¡,it10f1 to ~¡xempt the "omitted assessment" for trailers for the 2003 taxation yonr, Carried Nt)rI118 I Clerk Municipality of W0st Elgin 2241 a Hoskins Line, Box 490 r~o<lnQY. ON NOL 2CO f'l1on,.: 519"785..0560 Fnx 51£)-705-0644 ~~ ..._--, rl:!ii».~d~~~..a(WH~""_-----,'þ' .......... l~th~M~I~~N'"~ø.(4M~tIl~ð ., .J.[!IiiItJ..O""~kI ~~~>IIAü:v...__II\M'...-... ............-----::-..."'~~ ~ HonB^, ^MC Sry.lllt OFAH FILE: 405C January 12,2004 REce'VED J~ 11- OOUN'NtWiJI'\ AOM\NrSm~ S\:~_S Mark McDonald County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 I am writing to enconrage your municipality, along with all rural municipalities in Ontario, to write to Premier MeGuinty advising him of·yourdeep.pisappointment in his· decision not to- reinstate 'the' spring bear hunt, and urge him to reconsider his decision. The original decision to cancel the spring bear hunt was made by then Premier Mike Harris, against the recommendations of government experts, senior M.N.R. officials, and the Minister of Natural Resources. The decision was made in response to political extortion, and represented politics at their worst. Review Committee, the McGuinty government had but also to restore sound resource management Bear spring hunt, With the release of the report of the Nuisance the opportunity not only to reinstate the practices to a valuable wildlife species. the ar management, and and decided not to reinstate Mike Harris, Premier McGuinty ignored the advice of ignored the information from experts in black be Resources and members of his rnral caucus, in an approach reminiscent of Review Committee, Minister of Natural Unfortunately, Nuisance Bear ignored the the hunt. and For The spring bear hunt represented sound resource management and conservation The hunt provided significant economic benefits locally and provincially. For many tourist operators service providers in northern Ontario, the spring hunt was an important supplement to their business some, it was critical to their survival. resource. The harvest of bears in the spring provided and the animals harvested provided meat and pelts. The spïÌnghunt represented wise use of a valuable hunting opportunities for residents and tourists, The harvest of male bears in the spring resulted in fewer orphan cubs. The harvest helped minimize the incidence of nuisance bears resulted in reduced cannibalism of female bears with cubs, and therefore, The Nuisance Bear Review Committee recommended that the spring bear hunt be reestablished for social and economic reasons. Further, background information provided to the Committee clearly demonstrates that, fol1owing the cancel1ation of the spring bear hunt, there was a major increase in the incidence of nuisance bears reported in the province, and anyone who was listening knows that many nuisance bears were simply "dealt with" and not reported. .2 water, forests, and wildlife. s soils and minerals, its air, CONSERVATION PLEDGE give my pledge, as a Canadian, to save and faithfully defend from waste, the natural resources of my Country MARljb Michael A. Reader Executi ve Director Yours in Conservation, The government is urged to reconsider its decision and to restore the spring bear hunt. The decision to cancel the spring bear hunt is not only a bad decision with respect to the management of black bear, it has had a negative impact on the management of other fish and wildlife because of the loss of revenues from the hunt and the diversion of needed dollars to nuisance bear. " Studies in Ontario and o/het 'provinces also indicate that the cancellation of the hunt resulted in increased orphaning of cubs. This has occurred as a result of females with cubs being killed as nuisance animals, and because of increased cannibalism by males. As a result of the increase in the incidence of nuisance bears, the Ministry of $850,000 dealing with nuisance bear issues in the 2002/2003 fiscal year. This Special Purpose Account--revenues from hunting and fishing license sales, which on enforcement, inventory and research, the purposes for which it was intended. Natural Resources spent money came from the should have been spent January 12,2004 Page Two ONTARIO FEDERATION OF ANGLERS AND HUNTERS Page ElEI2 p, 01/01 Phono: (51Ø) 539-øaoo Pax: (519) 537-3024 CLERK-Elgin Co 519 633 7661 EST; ASSOCIATlOII OF?-) 51 PM 260 El1/2E1/El4 23:64:61 JAN-20-04 TUE 03 619 416 97 FAX NO, COUNTY OF OXFORD ........~........... -......-.._~-~-------.,-------.--.- Of'FICE OF n·IE C.A.O./CLERK r.). 0, ~~X 30". WOQd~(or.l< Ontmia N4S7Y3 4'ì:,~".",n :wt. ~ t;~.I:¡:. ,.r¡. '¡'~j}~,..wt ~1"v .; '\:";:~"::"~i (.~\OIb. ~...,.,~ ,f;I,;",t.".~~':~,~. "..~. "¡'I' ~\ ""~ ", ",I!I £'111 Lt'',) , I.''ì . . ~ ~I~ ""\ (.{.~, . ;"\'!..:.) OJ ""s~~. ~,;:;;'" (' ~:I?~.?!!8.\)" All Municipalities ¡nOntario TO: Oxford County of FHOM January 19, 2004 Resolution of The Corporation of the County of Oxford regarding OSTAR Funding Frorn the Council Meeting he DAn:: sm~~IECT; d on December 10,2003 ~~-'~"''''''''''''''''''''--'''..,....,----._, Whcrøm;,OSTAR percentage of funding from both the provincial and federal governments for w~jtor system Ilpgrados has not been cstablished to date for rnany municipalities. ...".... ....,..........,..""''''~...~. Whoreas, incI'c8sed expenditures \0 comply with Ontario Drinking Water Standards (ODWS) rnqul<'l1Îons am Doing to impact dramatically Lhe capital upgrade expenditures for Ontario municipalities nnd eV'~ntually llsm fees for their residents. the l'IH,rerQre be it resolvod, that the County of Oxford request the Province of Ontario and oavfJrnmont of Cmmda to commit to their fair share of the funding of capital upgrade ()x.p(\"HJiturps for water, i.o. one third being paid by each level of government. Ami be iL furlher ((¡solved, that a copy of this resolution be forwarded for action to The 1-0i10llI"<1blø Greg Sorbam, Provincial Minister of Finance, The Honourable David Caplan, Provincial Minister of Public Infmstructure Renewal, Tho Honourable Ralph Goodale, Federal lV1inistE~r ofT'inancc, and The Honourable Stephen Owen, Federal Minister of Public Works and GOVOI'J'HiICH1t Services; and for inforrn<1tion to Ernie Hardeman, M.P.P., Oxford, and John Finlay, M.P., OxfQ"(:í; çnd for cn(jorsementto tho Association of Municipalities of Ontario, and all rm,micipaliti<!s in Ontario. Oxford County of Clerk, Deputy Tabor. Brenda J CQnt,¡1Ii:t: ~'WI~'J~'-'-'~IW""'-"'-"''''''''''-'_ ..... ~"W~""""Y__"'~iiltW;~. /Il~--' r "' _o-.~kI ~.~..c&.t--:~~~ caocfark@county.oxfç,mf.on.c,] . On!OJIO N4S 4G6 WoodstOèk Hunter Stree I()W:H~, 415 Court '" 'w.COUf/JY,CJ,l(fÖrcJ.oll. ç:l " County AdminIstration Building 1249 Colbome Street West Highway 53, Mount Vernon Mailing Address: P.O. Box 160 Burford, ON NOE 1AO RECEIVED FEB 2 2004 COUNiV Of aø ADMII\IISTAATM!9SMŒS January 26. 2004 Hon. Monte Kwinter, Minister Ministry of Community Safety and Correctional Services 18th Floor 25 Grosvenor Toronto, ON R.E.F. Eddy, r Rick Fiebig, C Telephone 51 9-2451 Fax 51 9-2454 E-mail brant@.Ç.ountv.brant.on.c-ª. Web Site httl w.countv.brant.on.ca Street M7A 1Y6 Kwinter: Brant County Council is concerned about the rising costs of policing services contracted through the Ontario Provincial Police. The recent settlement with OPP uniform and civilian staff will impact significantly on municipal budgets for policing services, resulting in much higher costs than were estimated in the policing proposals originally submitted to Council. Mr. Dear As a result of discussions on these costs with members of the Brant County Police Services Board, Brant County Council adopted the following resolution at their January 20, 2004 meeting to request the Provincial Government to amend the Police Services Act to allow municipalities with Section 10 Police Services Boards the opportunity to participate in contract negotiations with policing staff in order to better control policing costs for their municipality: "Whereas the Council of the County of Brant entered into an agreement with the Solicitor General of Ontario in 2000 for the provision of municipal policing services through the Ontario Provincial Police; And whereas the costs for policing have risen substantially due to Increases in salaries for Uniform and Civilian members of the OPP; And whereas the recently settled contract with OPP uniform and civilian staff resulted In a 4.1 % increase retroactive to January 1, 2003 and compensation incentives for years of experience, which will significantly impact the 2003 actual costs for policing in the County of Brant; And whereas salary increases of 3.5% for both 2004 and 2005, the years of service compensation incentives, and increases in benefit costs will result in substantially higher policing costs for 2004 and 2005; of the County of Brant and the County of Brant Police Services input into the contract negotiations for policing staff; And whereas the Council Board (Section 10) have no the contra continued And whereas this lack of input into O.P.P. contract negotiations limits municipalities have over managing increasing police services costs; .section 20 Police Services Boards in Ontario Association of Municipalities of Ontario Ontario Association of Police Services Boards Jim Nagle, Chair, Brant County Police Services Board Inspector Mel Getty, Brant County O.P.P. cc //~=7~' /r::Jf' / ,f c/':::~// ... ''II.. i , '---/~... .. R6~'Éddy .. , Mayor County of Brant Yours truly, We request that And that copies of this resolution be forwarded to other Section 10 municipalities in Province of Ontario, the Association of Municipalities of Ontario and the Ontario Association of Police Services Boards for their support," you give serious consideration to our request. the Be it hereby resolved that the Corporation of the County of Brant requests the Provincial Government to amend the Police Services Act to allow municipalities with Section 10 Police Services Boards the opportunity to participate in contract negotiations with policing !Staff in order to better control policing costs for their municipality; Hon Monte KWinter Page 2 January 26, 2004 January 26, 2004 Page 2 Hon. Monte KWinter Be it hereby resolved that the Corporation of the County of Brant requests the Provincial Government to amend the Police Services Act to allow municipalities with Section 10 Police Services Boards the opportunity to participate in contract negotiations with policing staff in order to better control policing costs for their municipality; And that copies of this resolution be forwarded to other Section 10 municipalities In the Province of Ontario, the Association of Municipalities of Ontario and the Ontario Association of Police Services 'Boards for their support." to our request. Yours truly, ./7/7// .' c~v!/l~~' /, R(m-Eddy . Mayor County of Brant you give serious consideration We request that Section 20 Police Services Boards in Ontario Association of Municipalities of Ontario Ontario Association of Police Services Boards Jim Nagle, Chair, Brant County POIiCè Servicès Board Inspector Mel Getty, Brant County O.P.P. cc 10.2004 CORRESPONDENCE - Februa nformation - (Consent A, Items for (ATTACHED) Lower Thames Valley Conservation Authority BEACON July-December 2003 Newsletter (ATTACHED) Community Report for 2002-2003 Elgin Community Care Access Centre 1 2 wishes for 2004 with best Municipality of Chatham-Kent, Mayor, Diane Gagner, (ATTACHED) 3 with information (ATTACHED) (ATTACHED) Honourable Marie Bountrogianni, Minister of Citizenship and Immigration, concerning the implementation of the Ontarians with Disabilities Act, 2001 Thank you from Ann. Lindsey and Meghan Smith 4. 5 Earl D. Moore, Secretary, The Elgin Military Museum, requesting the opportunity to address Council in future concerning the recommendations by the consultants and the future of the Elgin County Pioneer Museum. (ATTACHED) 6 j Honourable Greg Sorbara, Minister of Finance, acknowledging Council's support of the Village of Point Edward's resolution concerning Trillium Foundation funding for loca charities to replace lost revenues from bingo events and lotteries. (ATTACHED) 7 Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence concerning security and accessibility concerns with the existing court facilities in the Justice Building in St. Thomas. (ATTACHED) 8 Charlotte McDonald, Program Coordinator, Elgin Community Nutrition Partnership thanking Council for their support of the School Breakfast and Snack Program (ATTACHED) 9 Lisa Guthrie, Inspector, London District Office, Ministry of the Environment, with a Provincial Officer's Order and Report regarding the well located at the Whites Station Municipal Works Yard. (ATTACHED) 10 , 2002 / 2003 · 100% of respondents rank services related to medical supplies and equipment as good or excellent with an average ranking of 4.0 out of 4 For · 100% of respondents rank the therapy services as good or excellent with an average ranking of 3.8 out of 4 Community Report · 100% of respondents rank the nursing services as good or excellent with an average ranking of 3.9 out of 4 Elgin Community Care Access Centre 294 Talbot Street, St. Thomas, ON N5P 4E3 PH: 519-631-9907 OR 1-800-563-3098 · 100% of respondents rank the personal support services as good or excellent with an average ranking of 3.8 out of 4 · 96% of respondents rank our case management services as good or excellent with an average ranking of 3.7 out of 4 Highlights from the most recent client satisfaction surveys include: The Elgin CCAC has a formal quality program in place in order to maintain the highest level of quality of service for our clients. We work closely with our service providers to ensure this commitment is reflected in the services they provide to our clients. OUR COMMITMENT Tº-QUALlTY Medical Supplies - Yurek Pharmacy Therapy Services - Rehab Express, Thames Valley Children's Centre · The Elgin CCAC managed the placement process for 290 people to long-term care fàcilities. Personal Support and Homemaking - TiIIsonburg and Distrièt Multi-Service Centre, Care Plus, VON, Community Health Services Canadian Red Cross Nursing -'VON, CarePartners "' 3,451 individuals received one or more of our services. That means one out of every twenty-four people in the county or one out of very nine households in the county received services from the Elgin CCAC. Community based services are coordinated by the Elgin CCAC and provided by the following agencies: OUR PROVIDERS "' Continued participation on more than 40 external committees andlor task forces each committed to bringing about system efficiencies for our clients. People Number Served of visits Nursing 1,736 41,732 Physiotherapy 589 4,328 Occupational Therapy 890 4,441 Social Work 95 637 Speech Therapy 131 1,556 Nutrition Services 133 401 Personal Support and Homemaking 1,275 124,409 ~ Creation of a new Memorandum of Understanding between the Elgin CCAC and the Ministry of Health and Long-Term Care designed to maximize the level of accountability between the CCAC and the Ministry. · Introduction of Long-Term Care Facility placement regulation designed to more effectively and efficiently manage the placement process for clients and their families in Elgin County. · After in-year funding adjustments, the Elgin CCAC finished the year with a surplus of less than $2,000 on revenues of $8.8 million or 0.02%. · Establishment of Community Advisory Council to identify barriers to client movement across the health system and how to address those barriers. 2002/2003 HIGHLIGHTS 2002 / 2003 Service Statistics oSKA·NAH·DOHT IROOUOIAN VI..LAGE ·Longwoods Volunl~er Appreciation Baroecue ·Ta.ste of Fan October 19 .What's Up... July ~ December 2003 -For Salo at GIft Shop ~3 SlslersT-Shirls" -AdvIsory Commitlae 2003 -FOUNDATION NEWS '8oam 01 Directors 2003 -About The Conservalion FoundaUon ,Fil:;tArroj GoIIT""",""". H\q¡ $uoœ881 .Projects Funded in 2003 -Memorial Forest Slles ·'Partners in Conservation' progmm -Tm!1 Sponsorship Program -William Kingsley Eriokson Bursary .ThankYou Jury~ December 2003 Supporters °Looldng 10 Vohmleer? LowerThames Beacon This newsletter is pubJishØ{1 several times a year. If you have comments and suggestions for upcoming issues, please send them along! See the back page for wayg to contact us. In this Issue: Front Cover ·EMERAlD ASH BORER IN ESSEX & CHATHAM·KENT -LTVCA BOAROOF DIRECTORS 2003 -ORIENTATION FOR ALL OiRECTORS IN NEWYEAR -HEALTHYFUT1JRES IN CHATHAM·KENT ENOS Page 3 oCONSERVATION AREAS ACROSS OUR WATERSHED SPECIAL EMPLOYMENT PROGRAMS & VOLUNTEERS Poge 2 '2004l1'!EE PLANTING PROGRAM ·AQUATIC SPECIES AT RISK ·PROVINCIA.. GROUNOWATER MONITORING -INOIAN-MCGREGOR CREEK GATE EVALUATION -GENERIC REGULATION ·HEALTHY FUTURES ENDS (wntinued) .THETHAMES· A CANAOIAN HERITAGE RIVER 'ASH FREE ZONE MAP (Emei'a!dAsh Borer cont'd) Back Cover ·FAD'S (FREQUENT..V ASKED QUESTIONS) ..conservation Authority Staff DIrectory -Contact1ng Us .Waler'$hed Map -See Conservation Website ), Inserts -CONSERVATION EDUCATION ·:2.634 Participate in Fall Programs- -Summer Nature Day Camp -Professional Development -Flying Squirrel ßQxes -Special Events July-December 2003 Vol. 4 No.2 Lower Thltmes 'VaHey Conservation Authority is } membèr of fio ';:1 Conservation Outa )rE,,~:&Q!!!'i£r\'ªt¡Q£J.~Qntm:j9_,~n· Ends December 2003 The Healthy Futures Ìn Chatham~Kent project will draw to a close this December after a very successful 8 months. Ov¡::r 480 projec1:$ were approved by the StœringCommittee. The program provided grants to JandownctS whowishcd to undertake projects in 12 dìfft.'fCnt areas to benefit the Chatham-Kent area's agri~food sector, and progressively imrrov~ its ground and surfaœ 'water quality. l1¡c,prognun proved to be a good exmnple of the what cooperation bctwc(,'t1 many environmental groups and agcnci\;."S can achieve. Many hope that the provincewIU use .a similarframcwork in t1æfuture to bring about further good environmental \vQrks in the YrlUerquaHty area.. The Healthy Futufi.."S in Ch¡ttham~K<:nt program coordinator, Rand)' Nauta, wishes to thank all parties involved that made- the program such asuccess~ aU project applicants.; thccurrontand past StccriogCommittcc members who rilade sure that eacb projeçt 'Ya5 carded out according to the spirit ofthe-progmm; and an the sponsoring agencies: the MunÎcipality of Chßtham~Kent. OMAI<~ L{}Wér Thames Valley Conservation Authority, Stewardship Keut & Human Resources Development Canada. JL\'~¡ ~:e - srcr. c...... mLoc Con$trvatlon new, of ~. ...~.. ....W. ......... .er'iWlJI... .. ... if' '.'. ~~", ~~.I~:,. r;~:~...~~..:;~~..y ~i.·.·.I...·.····....·,..·.......... ".,..·.1.. M....!.~. \I.....".,..~..'.""c'.'....;,..·.:, r..........".. ~ .~. ri'1· "!'rnd Offi!bYt~e.. . ·.·.ÓW·rñ~ [.o!v,rTh.II1""V~ll<y ,;,' ,. --~"~~.....'" Consen'atiö.nAutfmrity. Emerald Ash Borer in Essex County and Taking a Foothold in Chatham-Kent The Emerald Ash HQr¢r has ga.íned 11 foothold in the Municipality.of Chatham- Kent and currently all úfEssex County is tinder quarantine s1atus! The Canadian Food Inspection Agency (CI"JA) is now considering an ash-frœ or firebreak ,zone ìn the western portion ofChathatn~K<"'11t~ stretching from Lake Sl Clnir to Lake Erie, This will entail "the remova1ooddestruction ofa-II nshtrcœ in this zone"', M it is known thnt ash me::: as small us. I inch În diameter can be infcsted with the Emerald Ash Borer. (sccmap page 2) "The Emerald AÛI Borer Infested Placcs Order, 2003 restricts the movcment from Essex County ofauy regulated artides, including nurser)' :srock, trees, logs, lumber and wood wilh bark attached, wood chips or hark 'chips from ash trees (Fraximls ~'þCCies) a'i wetl fl.'. firewood ofal! we 1t'pecics". No ash (Tecmaterials or firewood from any species: within the infèJ::led area can be transported out ofthe quarantine lone. Residents of Essex and Cbatham~Kent are urged to comply with this requirement tQ en¡;;we that this destructive inva<;1';ie species does not continue to spread into Ontnrio, further jeopardizing Canada's lumber industry_ Human truns.portatiùn ofthc insedin firewood and ash treematcriaIs is soon as the biggest threat to !he spread of this species. In a recent pn:ss release: by the CFlA, they "will be ç{!f1tracting professional tree rcmmra) companies and cutting iscxpectedto begin in" January. The CFIA will be "asswniug the responsibility for the oo.'rt ofremQva.I and destroètion úfash trees from the" firebreak 7..ont. The CFJAwill be notiiying all afféCted property owners of the cut in thedcsignmed ash-free 7..onc. Formom information regarding the Emerald Ash Borer. please contact the CFIA at Windsor ,- 1-5 19~250~6546 or Canada - 1 ~800442-2342 Monday through Friday from 8:00 am to 4:00 pm, or visit their web site at~n.~c.c!1. Pictures from Canadian Food Inspection Agency. . ' .'{ "" ~ \¡J ;h,,';; ¿ ~. (;;" w w..maø RE.~ in Chatham...Kent Th\llÌ;d~y"r,veryohormonh As IIp¡IÒinle4r¢pOJSèlÌ!OtIll<$,Di' th tho_òililyof<SfßblishingpolicioS""dm"lditgpolicy decision$ whlbhwill go'Vcrnthe opcra,tionQf the Con,emtion AU~lOrity. LTVCAsmffar. rosJ'úMibl. for lmþ1,m""tingllmsepoJici". Futures Emeralcl Ash Borer Adult lArvae/orm Imme/s Q.f they feed on sapwood. Health' December 2003 The dnift synthesis; report for the Thamesltiver Aqul1.nc Species m RIsk Recovcry Strategy, which mdudes 22 aquatIc SIJ<!CleS identified as 'al risk' within the Th"mes River watershéd, mcluding fish. \liuss.els and reptile$; has unù(''fgonc at1 initla.1 revicw by the Thames _River R¡;CQ\'cry Strategy Steering Conunittce. The report summanzes all ~rtìjWijt ínfonna1ion afTcdmg species at risk in the Thames River watershed to identjl'y key p~ttM1sand treoos In Jiroiling fáctors, ha.bÎtal quality. and dìstributioos of aquatiC species at risk in thc'h'atershed, Thirteen strategies have been identified ",'ith the action plans to be completed in the WInter of2OO4. It is hoped that the Recovcty Strntegy will be placed on the Interdepartmental Recovery Fund eligibility ii$1 of recovery strategie:;, providing opportunity for (:~:mtinucd f(.>dcral funding supporting Recovery Progrnms throughout the Thames River watershed. July Lower ThamesVall¢y Con,erl'a.tion Author!I)' cies at Risk Provincial Ground Water Monitorin, ram In the late summertheLTVCA completed watersampJingfor theProvmcial Groundwater Monitoring Program. Nine of the dèven wells that aJein the program were sampled. For the firS!. round or~'atQrsarnpling, the Ministry of EDvironm~nt a~d Encrgr (MOEE-) chose to test for numerous items including pesticides, volatile organIcs, metals, phenols and other mriables. The sampling œ'1 year will be limited to mOfe general chemistry compo(}cnts. ResUlts of the testing have not been re"cived. as tl1e lab work for pe.sticidœis quite slow. :1~¡~lir . ~r~~Ii' 21V'\" T I "1!11: Vv¡'T.. ree I~"i The s)OOlesava'~ I for the"pring 2004 tr!1~p ,.,¡to be~.ked 'upør mal'!Ï~ Tþam;,,,:Valley Cons~~~ specle~ .r~ve.ad~~¡ .¡flavour , . f the arE!aisOì$~' ,1'llInd Re ¡¡d.,@neslgnlfl, 1Iii~~~ote' ¡,from 1h~ 8¥!lII¡¡bi "llrl\ '! ...\\ l1aSibe~n regretl ~'ilìlot1bØ q. . erlng;aÎlV Ash trel ~I!!J!\~ pl!bl Cthls¡vI!ar,.doe t.Q !:liì\~fllI!<!ï ¡er I,,~ the!?,o.)'I'e'j ;,iiW·:t,lsd ~n In~.· . $seltQ",qnl ".·¡·.·.··¡..'·'.··'..··¡'.·llt· ·....f c't·t ~i.i¡E.,,,,,- '1:,<. ...n . 'I'. 8 11",. '~'II\!fòl'! lance his a. ¡¡In! ·i!\qtit!1 hq~n that a'i'htr!*!8 ':I~htil :¡;'ìiø with the Em. ~ri ¡¡theE flld"Ash Borer attiç/. "Iiinvå$, ·nsect). ~~m:!tn ';I!i¡tí\1~r 'mqmuc,", Ln'CA $taff sampled water .from LQngw(Jorh Road C01lServation Area 01>er the summer numlhs. Indian-Mc:Greaor Creek Gate_Evaluation 1lIe LTVCA evaluatoo the operation of the gates on the McGregorCreck dam this fall. The operation ofthc gates has proven problematic in recent years, and Jate in 2003, the Province provided an opportunity to obtain a 50% grant forthis typeofprogrnrn. Chatham~ Kent is provîding the other 50% úfthîs $30,000 proje\.1. In early November, the LTVCA dewatcredone gate opening" to provide: the consultant willi an opportunity to review the present operation. Tod;gbam and Case Assotiatcs, m conjunction with Byrne EngineersofBurtington, are undertakingdæ prqject. The evaluation will bcrompleted by March of next year. Ash Free Zone Map Eml!f't1ld Ash 8crer in Essex C>unty and Foothald In Chatham-Kent (cantinued from fl'Oflt page) ., + ....".-r""..'....~d."t.. ¡jir.1<~aitf')It<l¡:,~,t,J!I~r;¡¡ ,M,""1IIJf,-j/\f111þt1f'1 '~'~o;~(,,,,.,,,:.....-:, --. ..111 6eneric Reaulation Over the stJmmerthe r.:rVCA was able 10 use s;ùme Provindal Experience and Federa.l Summer Career Placcruentfunding in order to further the work on being done on digitizing the mapping forthe new Generic Regulation. The OcnericRegulation. which I::; more properly called the Development; Interfert-nee of Wetlands and Alteration to Watercourses. Regulation. will be reviewed by the new Provincial Govcmment in early 2004-. Afier approva1, the Conservation Authority will have two years to bring their current regulation I11to compliance with the new one. I...",.." ,""","0.' I,al, I ~.". ','1 ,Un 'HI< I"'-'~, ,"'>N to., r.ju-'. .',.J ,·,..ftHJ ",.,,,.,,,.., , '" ¡-; ~",10', ,,1\ ''''11.,. ., ,c< Healthy Futures am Ends ..,.."....,. ,~<- ,,' .",~. " ~' II. :';'} - Canadian f"oodlnspect/on Agency (CF1A) 'j.v)I'\v,/nsoect{on.f!c ca PI The kl.ke1l.fi0lJ¡ J\f(IP Séptrc /(Ink upgl'adø.~· w~re (mc of the Ho:alth.v FuÜwes f1I Chatham-Ken' projects to re:Ceh'e a 50% grant, 71Je upgrad:e$ Iwlp to prewJ-¡{ cofltamlnatìo1 òfgrolmdwawr and $wjÒce 'waœl' cmd protect public he:al1h, 20113 L¡¡werTbanws Valtefß'òîI$Cí:\'ati¡jnJ\.utbority Longwoods Road Conservation Area Information (519)264- 2420 (6.5km W'"' .rDelaw.rt.nMlddl""C"oty Rd. ¡ .t&J181'..gwood' Ro.d Decel)lbe,r July- )'£ínfttel' :a¡:q¡t1Ul!5 l!i!elt£;m:t July - December 2003 "t'!~!'!Z!'¡¡itQí:¡¿~I#"l'le"l .ð i'/?<OCf¡Òf,¡;'", :t-. ~~ . ···_·~_··__·'.""<;'4171i''!{.!tA;'QI''t <00.2' ~._._~ -.,",.,_...",""; Vl\lIeyC¡¡I1$~l'Våtión Authørity www.lowerthames-conservation.on.ca Longwoods Road Conservation Area (6.5 kin _t.fDeI.w.....n Middi....CnMty Rd. 2..t 8348 L.n!!"·n.ds !l.ad) Tel:(519) 264-2420 Email:lowerthames@odyssey.on.ca Løwer rhamel plnwtJ: W:~!tllttlii 'JelítM CONSERVATION EDUCATION 45/ "~lUdel1J$ enjoyed a halfday program called "Aquatic Species at Risk". which was generouslysponsored by the HtlbltatStewllrdshlp Program. 2,834 Participate in Fall Conservation Programs Special Funding Results in a 68% Increase in Conservation School Program Delivery over Last Fall I 115 students and adult suoorvlsors tookoartin the conservation field trio oro!!1'RJTl';: to our l<>eat conscrvation !: :Wl This includ~ trips to Longwoods. Road. Sharon Creek and C.M, Wilson Conservation Areas.. OCthis number, 451 studeolS enjoyed 11 halfday program caUed "Aquatic Species at Ris.k"" , which "''as generously sponsored by the Hllbitat Stewardship Program. 1'JJe;gc cndangcr~dspccle,'; 8ct!vitym)'$ v.'Cf¢t.argetOO at students III grades 3.(>, They learned about aquatic species at risk found in the Thames Riverwatershed through. hands-"'On activiûes and a. slide show pl"C$Ctllation. Schools participawd in this program free of charge and in addition, schools that required a bus to get the Conservation Area a]5I') rë«ived à $50 bus. rebate ch(:(ue_ Eleve:n classes CMle ftom schoofs locah:d in Chatham, 'Wheatley and Blenheim to take part In the progrnm at eM. Wilson ConservatÎon Area,. and seven cla.$~ vi$it(.'Ó LOß8'voods Road Con,<rorwfiQn Area from schoolslocuted in Dutton Dunwich,. Southwold and Glencoe, QM~~¡nc1a$sroofT!,'UD.!h.~].&"w£! Thames watershed reached t 119 students_ Oftros figure, 1,003 grade-2 students in the MunicipalÎty ofChatbam~KenITecè¡ved a I¡;:sson on Creek and Rh'er Safcty, funded by the <:hatbam- Kent Cummunlty Foun(btiQn and the McGeachy Chxritable Foundation. OverapcnodofI4dà-ys,. thlsprngnun was brougbt 1029 mITerent Sl.'hoolsin the LTVCA"sjurlsdicüon in'Chmham- Kent Students are now equipped with the knowledge to make wise decisions about tht:iT personal safety around waterways and i,:s~ciall)' the- Thames RiveT, k well. 48 'iOludents Were taug.bt about" Aquatíc Species at Risk" in their classroom at St. Mary'~ School În West l.ome. Finally, 68 stuðè"ts look part in l.:I'VCA's regularly offcrt::d outreach programs 1,003 grade 2 stitdi!ntt in ,he Muni(.,'ipality of Chatham- Kent Nceived a lessQn ill theIr cla:¡.<;rooms on Creek and River Safety,. funded by the Chal/lam..Kem Community Ft)undation am! the ML>Geachy Cltariluble Foundation. PrOfessional Development Denise Biega. LTVCA's ConservatHm Education Teçhn¡dan, attended 2 workshops this year. The Cnundl for ,Qp!door Educators of Ontario (COBO) Conference was held on O<:1ooor 4'and 5 at the YMCA Outdoor Lt.>aming Centre m W.atGI'IOO. Sessions on \wter; plant." watershed hca11h Md grQUP development were presented. Rekindle the Soork Workshon was hosted by the Grnnd Rin:r COøSeM'MtÎøn Au(b(rj,ty, at ¡he Apps' Mills OU1d~¡or Centrc near Brantford. Approximalely 25 educators !.vcm there from 9 different Conservatìon Authorities, t school board and 'I indeptndent organll.atïor:1. The workshop is il1l1mdcd (oro1.itdoor educawfS to.$haro new activities and ideas for pmgr.ams. t~þ$ttr¢'~ §ij~_~t1¢J~ pcí~W.iø~,~-~ Fiyi_n~$quirr~l:po_þl, ,-'. .-as )\'¢II.'$ihc¢::I~~:J>q#$ttê"$ (cc_dJuailllr-'~fi i~~çt$~, :,Mbó~~:~ø,_~()~~ei}t_:FIYing SqUirtøl-jfHI?fagatri0 ~þJé¡I¥iJ)r-~fur"~i>~,f~ it þtÖ\fÍtlèialliœnreis require4 toIDlpMdhl.mul~Mìm;ds, [:¡ecembél' aOO3 Vol. 4 No. 2 the Lower Thomes VolleY COl1$ervation FoundQtion too·11"II\\."" St.,ChathlÙ11, ONN1L 2Y8 July Contacting NextGo/¡ TournamentMa; 15/ First Annual Lower Thames Heritage Charity Golf Tournament a Huge Success I O,'er $3,200 was mised from the golftoummnent in supX)rt ofa v.idewriety ofenvironment1-1 and-cultural heritage projects- Qfthc Lower ThamC$ Valley Conservation Authority, The DirectOT5 of the Foundation and the Committee Members of the Ska-Nnh-Doht lroquojan Village and Museum afe aU congratulated on the success of their first annuaJ heritage charity golftoumame.nt, held on September 27 at the Ward5ViIle Golf Club! Tbírteen foursomes (fifty~three golfers) enjoyed the OO~ and there were 10 one-hoTe sponwrs! The silent auctiQn raised over $500 and had 22 ¡terns and the live auction's 5 :ítems raised over $600 with the kaynk donated by Nova Craft generating the highest bid. TbQt"ØCWQod Printing is also recognized for kindly p.rinting our poster! Gle"t; Sum (right) spearheaded the event and did a wonderJu.ljobl He and Al McGregor (lefi) po.çt.ed the Golf TournamenJ btmner at the Wardsville Golf Course. Special thar,ks go (0 all the TOtlrnameflf commlttø.e members ¡,¡eluding; Gail (}i/e,~,,' Joe Reily, Keri Wilson. Chris Matthew", Ron Wails and Don Fairbairll Making a difference, ... "naturally" Lower Thames Valley Conservation Foundation Board of Directors 2003 "Peter Snow· President "AI McGregor. Vice President "Oawn Sullivan· Secre\erylì'easurar "Ken Srooks 'John Seharrall 'Joe Reily "Ralph Brodie 'Glenn Stott "Gail Giles ·Ker¡ Wilson ·Chris Matlhews Sonnie Carey - Administrative Assistent We invite new members to the Founda1lon. If you are interested in joining U$, our next meeting will baFebruary 10, 2004 et Longwoods Road Conservation Area. Check us out at www.lowerthames-conservatlon.on.ca Click on Foundation then 'Publications' to view our 2002 Annual Report~ 19) 354·1310 J'ííX, (5t9) 352.3435" lall' Ji>wc'$~oðysiroy,on... w, . .' 'WÍ1/JIo;to,.,;"u,äm""":,,nservation.on.Câ Thli lovìerTlia1rujs Valley CC"1$é;v¡;t1cin f'Qundat1on 1$ â.1i fndejmrident lido-profit, (aglstered ohMty. T.~ '""slpt. "'''.01101,10 lor donalJón, o","r $10.00. Régr.t.r.d Cfiàrltabls N"níber aMt9 $171 RROOO1 Thanks To Our 'One Hole' Sponsorsl Benoit,· Van Raay, Spisani. Fuertb & Quaglia Cove Marina G. Adlingtòn's Hubby for Hire Mark Dickerson Dentistry McKenzie Lake Lawyets- LLP Mt Brydges Animal Clinic SIskind, Cromarty, hey & Do'....ler LLP St WiUibrord Credit Union Syndenham Community Crwit Union Uniglobe lns.t.ant TniVcl .........e..................................... : Directors' Corner : .. Current Directors. Kfd Brooks~ Ralph Btodit,. and Joe Reily are to be nominated for tJle 2004 Provìncial .. · Volunteer Service AWards to receive their 10 year pins. Past Directors Ellen Cracymcerscb, and Perry Pearce wíJI : : .also be nominated for 5 year volunteer pills for their past performance as DÎrectofSOo. the LO'lr'Cr Thames VaUe.y .. if¡ Conservation FQundation, e " Congratulations a1soto Dawn SuJ1ivan (.lÐ the birth of her scoood sonJacob, who arrived on September 9, . .~ . G John ßebarrell wHl be taking a YeM'S leave ofabsencc from the FOW1datiol1, but \,·c look forward ro hÎs return in '. . . .~M . . . . . . . ~ c . . . . ê . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . ~ .' . . Abøutthe Cónservo:tløti···.PølJnddtføn The' ,Conseh'~t¡'o1i fOlÙlljatiQQ,,'Qr~s in þiu1ßenmiÞwil:hllie l.()WetThatnt!S'VaUðyCõnservation A¡¡thorlly, helping Ii> r¡¡1"'fllnd. to oncournge Wise mßßagemeut()fôurN~ew~lç_natUra1.r~ö~rœs,· 111C; Conse~,al1onFout1da~~tr_w~,,'çj'eatçd,in _,J:~95-'to cul{ivawandenhm1ooaµ'iIS~,qfconset\'atÌOt\helping- to prQvtdø prcS0ittt\t1dfutÜtcg~nera~¡o~s wìth,~sa~e_ andh~tbyenvìronmentwhkrbincludesout.natùral ,atïd cult<1J)Û 4erilago¡<,<o",<:j¡S..0I'i>rS2S0,OOOhas jj¢on raisootbe Found~t~on,:,~. cstliÞ1i$h~,(f.iii sUmmrtof conservation programs. ..~ . " .' 000 òfo\jr.p~imatycöncc;ms is ensuring that iho Lóugl\~ Eduoatiou 1'rot¡nu1", Incl"dingthc Sk.. N.h-Dol1fNatiWStudi""""dCóìnffiW1iIyConservation Education Programs; continue"to pro'i'Îde,unique outdoor learning. opportunities.f6t,thc childnm and residents' of the lower·Thanlcs river \vatershed and surrounding region. These are the Some of the Projects ond Services of the I..awer Thames Valley CO¡ IInd CCll1'Il1unl1y Conse~"(!tìor\ PartMrsthllt wer.e ~Helþl.\d' Thl'OUgh Ott' Fóundiltfonónd ;[t$ In 2QO¡¡ , InterMt Acèesa <I11d E'",ufl al l<?ogwoodS Rqad Consßrvátlon·A/"à f9r E¡¡u~ation aOdCOlnmuntty.Rela.tlons prò¡jrarris' s41 William Kin~sley Ërlpksón Bursary . PUnd-Œ\lslng Resource Data Buss SUb$oription' Over4Ç() '11'ees þlunted 1117 Mell)oria] Foresl S~es ¡ò the Lowen ¡rWa!er$h~' air~ Fueder Station SUPpliê$ a~d ì;qt,lipmeni lor ..ongwoods Bead Conoorvatloo Area' Ska-Nah-Dolii IroquotfJO Vitlllge ~d MU$eu" llion progr,,":, F\~uroe$' Sponsorship of Special Publlo !"venis ,GolfToumament an<) Mooniìght Family HlkG . MalnietJaJ)oe of "9ngv;ooq~ ROad Co[1$ervatloo Area Nature Tra.iWthrough I nterpretlve' Trail SI9nage Sponsorship Plogr¡¡m. Summer $ttJùeti! EmplOyment at Longwoci<ls Road and C.M. WlI$OO' CoMef'/ation ArGaS' support TO'lrerds U¡e FI¡sn~$ of Sharon Creak Trusl Fund' SpoMOì'$h!p of COÌ1servatlonAut¡¡orily'S Wabsij". Funding for New Audio Visual Equipment for Ska·Neh-Dohllroquolan Village .nd Mus.um 'Funding Towards Conserv.tion Eduoa!!on Equlpmenl and Materials . Promotion 01 Environmental Stewardship and Awamness Across the llJI'rarThan\es Valley ConSGrvallon AuthlJrity .. · · · · .. · .. .. .. .. .. .' · .' · · · · .. .. .. · .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ~.~....$..è6é..e.~... : 'William Kingsley Erickson' · · Student Bursary · Following the passJng of the Mayor of :.chntham..Kent.." William Erickson. our ~ Foundation .cstablîshed the '\YiUiam Kingsley ,¡¡, Erickson Ji;ndowment Fund~. The Lower '" Thames VaHey Conservation Foundation sponsors ",!.his: $500 student bursar)' through the generous · donations of various community groups. .. The recipient was Robin Mckee, .. h()',\'evèr~ as Rúbin was working in Thuodcrbay for .. the summer, her mother received the a..vard on · her beh.a1f Mrs. Susan Mckee- accepted the $500 ,. bursa!)' for her daughter> a~ Mrs, Dawn Erickson · and Peter Snow presented it. · The Bursary will be tempúrarily ø sus.pended until further financialsuppon Ii) " confirmed. · .. .. .. .. .. .. · · .. .. .. .. · .. .. .. Left to rtghJ: Peter Snow (Foundation President), . : Susan Mckee (Robin Mckee's mQther accepting: · Bursary on her behafj), Dawn Eric/ß'(}ft. _ ..................e.... Vol. 4 No.2 2003 LODk¡ ngto.Volunteer? J!{J}J¡¡J..f1:k11'LifJJ1h:Ju,Jdalt1lLt2lr&:¿t-ø::.&.lÚlf,rl{'£W£>.:flY.8,g2ml Tel: (519) 354-7310 or Email:lowertbame;¡@odyssey,.on.ea July - necember C<ln;¡~I"I"~¡"" Foorl<l,,~lon Ways You Can Help Conservation! TIroI¡l;OS valley Lower ^'. 1!'~Mb,,;, ~~r,:'- "'"'.0 MEMORIALFORESTPROGRl\M "'''"''"'''''''"'''='cm,"'·'·~.';''''· ., ..... ~'-. ' .,¡ &)JI. 7,.McKM,,>:' WO()l//ándyÐedicallon&Wlceat eM. lI¡ls~#Çál"""'''lIonArea live on memories The,.,,,.7 Found1Jtion In,modal fo",,(s1"""I«I in Ih. Lower Tham"" watomhed. By pl'onl1tÍg a Itee, \\~ presorvopreoious memoli"" and 0tI<XJtJta$.1be vatlòD nfn~lu'e for future genorallons, We ore vel ,ruHo E!I!OII.~fadUl bìtMrllt Homes Ud. ofMl.! s,Md Iho M~KI"lay lIulièral ,lJlJm~s of Ch . their còntinued,,~?peQtÍ;~f9µ'~:#t~~ri;uJ,:-folil .:,'~ ,Jolin C. Oadder 11"""01 libníe in Th, d.tht lIadd'I'~"~o.b¡n'oíi ~ÌI.llc"' InBothw< with.:·.our,·J?9~~:4~¡o~'~Q,C~j;};·.~·~;ad Mt",o'i.IFò~l N¿wislhoTi!þIllyNOI I'Ore8UoòntédJw¡(øU(side pf'I!l~utY, \\i 'mbni')" &"jMtI~1 !!o'tI~ijJtu~'íI Sof1i1 ,~"end, IÌIIM..mlly· may det oon(aotil¡¡p¡~ Con'erV'¡tio. ÞOQndati, memnfi~¡ fore,íq¡'mÌtlpÌl oatd,aqd donatibll ,fOt e¡I'h It\'e. Nè>tt dfldn, certlficatÓjA~~.·.~jþyi~~ti~..t,():iU\~M:~ se",I... Indlvld"ol lreesoronotidentiß. "'. kept broll dbnalid"'. "irQiI Sponsof!shlp Program . Qù'Fóund1Jt\OII iovi!esßII)iJ"',.ioh!'So~urç1';', youdr, qrg~i~.Á~i()~~;:·-~Ç~()9J$i.-;~~.9~l:l,}t!-šìRe:$S~S.::',@:d éotpOraÛni$ to sup¡><>rt!henaiúrelntilS atLonj¡\yoo¡i$RQad ConsetváiiOll ~ ·1ñCre""'6.5kmofttaj~ ¡",oof\\hich orùw¡eelohain'ctssib!e; The porl<: ¡'visited b.y30,OOO vi,illJrs ¡mÌI\Îa!!y aM i, a1sò homo to Ska-N¥i·Dohl; a reofC1!t«l lr~qUØlart vJllag. ofon<>ili<1'L,andýeat,ago.· . .' t>ol1aíiofis h¡;I'p provide S(bne ebips fór ~h~Iöh,:iit~,cç~~~~!ø:~tSj_I:êp~J~,M~_I11'~,f1tøn~çe:ôf' boardWJl1ksandiúdJ>, t . ;jitgandprunlb¡¡.ttajsigns Mdiof9rìilationandi ioo«lm;nt1on.p,~.'Tax ~ip4t!:te:issuedr(ear-Orswnso:rsbip. .,¡ Become (I 'Partner In Conservcition' FA_Ion P"'ß"iUllsoftèrod !lyiheD:>Ii,...Ìborr1es Valley Cóósetvntibrl Aùt!1Ority out orLong,woo¢¡ R<1$d COIISetVat!oiì At«\;,n:qui"'·OI1lÌ<1ing liuálJ6ìa1sUpþortJìum p,ivat~fu.dlog'ou(¡j..: .Tho Found~\1o"iuvit.s·",I'vi.. club',Id<:aJ busínJ:Ssos, oilier Ìiliaritab!. foundàtiQIIS and pi:.iv~~e"~i~:~it:~Ur:í~'~~~;'£"~~~'i~::-~<i~~l~~~_~~ by don~tlngtoword' tho "dúoation prnj¡t<Ínìs;'This isan oPPò~~~nYfor"stw,n~'?ts:~q:':::,~~~,ie'~lìl:i~::~~¢,_'~~ pubJJ¢n~~\;!ry~::~.d,,~i~~_,:·:r~Wf;iY~,::m~i:~~~~~Q;'·:."pJ(}Y 'peeial COI1'Idml!¡'nsrÓ;ìh<>ircmplò~Mdft.njJìi,s; áod to recoiwalW< ~Íþ~ ¡¡¡I In reCognillQlÍóflh,lrwi>l!ørt. Don~t,i[)Q;s:':~çfci_~¢~:::,~~,(p.:.t9·:.'I1',a~~t~iº}(4iil#'s9þply. edµcntiø¡)~1:~u_fprtWn~~n~"mtl~erl~~::'œl4\'::s4pPØrt;,tþ~ hidngorstnll' for1!ieCons'rVatlnn Autbbdty. Two Creeks Menwria¡ Groves 1\'110 Creeks Conservation Area, Wheatl~y, 011 Tifbury Northside Me",orl.' Forest (0$"1) Tilbury & Distrr,ct Hortknlturnl Society Tilbury, On McKinlay Woodlands A Living Memorl.1 C. M. Wilson ConscIVat' Chatham';'Kcnt, On (support~ by McKinlay. 'um.'ral Home .on Area, Comber nistrlct Historical Museum MemorIal Forest ! Comber, On I Rowsom's Tilbury West i Con$ervotion Are-a ,;~;,;'j,) I Tilbury, On ;"-~~}f:;:;'-;' . ""'J ;...,."'"""'""",...,.""'''''''''''''''........''''''''''..'''''''''''',__;_''''''''"...,.-"''''''''''.-",'''''''-''''''''''''''''''''''''..,..'''.',,,-...,.,,,-''''-""'"''''''"'''''''''~..~. :.-. ßo,dde~ '" Robinson Memorial Forest Bothwell, 00 ('''ppon<d by ¡olm C. BOOder and Badder &Robínsoo Fw)cr.al.I'hmlcs) FuoeraJ Elliott-Mcdill MelMrial Forest Sharon Creek Conscrvatíon Area, Delaware, On (supported by Home) Elliolt-Ma.di DONATIONS T .(})., 0 URF au NDATI·O N' ....- '-.' ...-..............'.::....-.-........ ....-.:' :...... '.-' .-.-'- ......, ....,...". d..... ............ .". ... .." Jr,~o.~,~yçWß:;I:i~_~'\~m.ä~%:~:d~,¡¡~i~il'td,tJ'~L()~r('Qïo/1J~~·:y~u~¥ ÚOfk,4çrVatio~,FO~däti~jl~.8UppQ~:bfihøOOt_lsef\tåti?nJ)rogmlÌ1s;pl~ (:Qntäct'usI- 'W~~::tO(e~?b;ns:afç tistßdön,tbc_rev~e~ftlris..- p<:l~e,.Yotlt don-aliol1 \viltbcgrcw.yappr¢jjjtittd. ge-uC;roUsly rowgnizcdand. \vì$Çly used:tbr ußvironrtmnW projeC!:fJ tit tlH';' loem ar!¡jn. Tffxrccc-ipts ate available, Thdnk Youl 'I""" Malljll!!' ,1 dlfli;ren~e. 111'm.'Î'tl:i"I"¡f¡f¡'/y" Oeéefubcr 2003 July Lower Thames Valley Conservation Anthorlty Conservation Areas Across Our Watershed ml¡anw¡; l!I~.(:¡r11 ')1htfuex www.l.werth<Unes-çonserv.ti.n..n.e./COn......tl.nAre.s) (s.. more .t A large pavilion is bemg rom/meted by the Wheatley Two CreeksAssocladon at rhe 1t.~'o Creeks CtJnservationArea. It Íš lacated in the south end oflhe park. The resloraJions to the re...idence andLighlhause S/nlcture located at Lighthouse Conservatìon Area were complcled Ihl,/all. A /QbQggan hill is being created in the soutf¡ end qf the ñJ'O CreeksConsenration Area. another project of the Wheatley1Wo Creeks A,fSoclation. On October 241h, 1M LTVCA held a bus tour ojJhe western half of the watershed and Invited its Directors, Mllnicìpalitie$ and guests to attend. 11w blls tour indudedavisil to the BMXTrack ;nChatham developed on the IndianIM<.:Gregor Creek Diversitm Channel Dispo.';al Site. Other highlights of Lhe tour included visiting Healthy Future$ Projects, wCJ/ern t.'01l.W!rvatJon area$, the Ridgetown Weather St(ltioll. Provincial Groundwater Monitoring SitfS, aJld floQd (:()1IlrOlslru(,"lUttt,r. rTVCA Field Starr were busy thi, summer and fall" with'gcncrnlmainteuat1Ge' andsafutysite inspections of tbe 20 conscrvatiouareas across the watcrshed.Qur 2 maintenance workshops aremanncd by 3 full time 5taff and are located at the C,M. Wilson Conservation Area in Chatham..Kent and Longwúods Road Conservation Area in Strath'(,)y~Caradoc. The- C.i'\Il'. Wilson 'Vorkshop is responsible tòr fwo Creeks~ Big ~O\ Rowsom's Tilbury West~ Lighthouse, Miller Sanct.uary, McGeachy Pond, (wndeauBay M"",hes, Sinciair's Bush, Walter Devereux and C ,M. Wilson çonservation Areas, Over the past 6 months, work was completed on the Lighthouse and Lighthouse residence. At C.M. Wilson Conservation Areât the gas.line was hooJ..¡:ed up in conjunction with the Chi,ldren's Sarety Village project. Regulations signage was also erected in many of the conservation arèas, The Wheatley 1\\'0 Creeks Association has been busy with develt?pmellt~ at, ~hc l\vo _C:rec_~s ConscrvationAr:ca, including thè building ófal600ggan hill .and a large pavilion. 1110 Longwoods Road Workshop oversees the maintenance at MosaForest, Big Bend,. E.M. Wanvick, Ekfrìd Forest, DuttonlDumvich, Crane, Mill Stream, Delaware, Sharon Creek, Long",W'oods Road and the Feasby ConservalionAreas.From luly -December, some of the .projects invotved the help of 'conservation partners'. At the De1awarcConservation Area, dIe Eco- pnrtnership Cre-w assisted with some dead tree removal. A year~roWld water tap was installed at Sharon Creek Conservation Area. With the extra hands of the Stewardship Rangers, staff began installing various g¡¡te banie", at Big Bend Conservation Area. Upgrade. to a waJkwa~r and signagc a.t Crane Conservation Area were complett:d as well as park sÎ611lage at Longwoods Road Conservation Area. Some materials t.o begin repairs to the cxtcrìor of the Mill Stream Conservation Area house were also acquired. 'Jl1C Blenheim Scouts and a student hired through the Summer Career Placement l»rogram painted a cahm at E.M, Warwick Conservntion Area, while a new door and steps and park ~ignage ..vere constructed. At the newe.st property, the Feasby Conservation Area, a park sign was installed and minima.! '\;vork, begun on the property access'. hosted the call see. there On Jllly 6th. lhe Frieltds of Sharon Creek annual Family FishillgDayevent. A$You W~re h'17p)'fi-'H:CS after the catch! lrmgard Post is the volu1Ileer pJlOtograp/œr-at l.ongwöÓds' Road CQP/;'wrMiJon Arøa, fler time and f',"(perri,<;e offered at special events has been I'e/)' mm-It apprecia/rHll r:rVCA recognÍzes and thanks .all the volunteers that have helped out at the conservation areas ovcr the past severa] months. Voluntt;':ers help out 'ili'ith activities ranging from working on various: Boards and Committees, to doing fieJd work in the parks, to assÎsting ,^~lh public events. A sp-ecia] recognition barbecue for the l.on&~"l)(xis. voluntce.~ was 'heJd in Ju1y. (i. uk, What is the Area of J urisdíction ;;¡;;;- of the Lower Thames Valley Conservation Authority? The Lower Thomes Valley Conservation Authority has jurisdiction over the watersheds of all streams whICh drain into the Thotnes River from the village of Delaware to I..ake St. Clair. Its southern boundary has: juri~d¡ction ~ver the watershe<is of all streams whICh drain Into I..ake Erie, from the Talbot Creek I'I<Itershed in the east to the Two Creeks watershed in the west. The total al'et.l of jurisdiction covers over 3,275 square. kilometres (1,264 square miles) and includes 10 member municipalities. .Iuly - J}eecmber 2003 Ll1w"r Thames Valley Conservation Authority FAQ's?? interest groups, businesses, corporations (lnd indiyiduals, The objectives of a CA are to establish and undertake, in the area aver whìch it has jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources. There ore 36 Conservation Authorities established throughout Ontario. (i What are the Powers of a - Conservation Authority? Conservation Authorities study and ìnvestj~e the watershed and deterrnineo. ~ro9t'am where y the natural resources of the. WQ ershed may be co'nserved, restored, developed and managed. A watershed refers to an area drained by a 1"'rticular watercourse and its tributaries. 1liOÍ'l1£f 'ID'1¡!HIt¡;$ ;1IlIé1tCttn ,@ What is Conservation? ~ By defin.ition, c:on.servotion is "the: w¡~e maoQ.gement and us<? -of 'natufá.1 resou'rcesM. primarily re,newable natura! resources ¡ncluding water. S"oil, vege:1lJtion and wildlife. (i What is a Conserva.tion ~ Authority? A Conservation Authority (CA) Is on autonomous corporate body established under the CA Act of Ontario. CA's I1IOnage renel'l<lble natural reSources on wa.tershed basis. Projects .ore initiated 10C<llly by the CA's member munici1"'lities to meet regional (jurisdictional)conservation needs. CNs work In partnership with their local member municipalities, the Provincial and Federal Governtnent Ministries and De.pQrtments, Special Lower Thames Valley Conservation Authority 100 Thames Street, Chatham, On N7L 2Y8 (519) 354-7310 (519) 352-3435 Itvca @ MNSLnet Visit our website at: www.owerthames-conservation.on.ca -- ~_. Tel: Fax: E-Mail: Conservation Authority Staff Directory I.. TVCA Adminlstl'otlon Bulløill9 1£1: (519)354·7310 œ (5!9)352.3435IJ::!¡Ultl; Itvoa@MNSi.net Gencr.' JIIa"'gcrlS<cretar¡'·1ì'è>lsu...r-Jerry Campb<J! Wat"rMa.age",.ntSul1l'rvisor .)àck Rob<rtI<>n Resoure. tech"¡,,;a" - VaJerie.Tows!oy "-,cø..lilig CI,rb, ShattotPiuo!\, Sandy Mayn<lrd C. M. WIISCìIl COlI$ervation Area Wotkshop .. 1J.1!;;.(5J9) 354-8184 ".¡¡¡ern .Disirl,t Snp....isor - EUss [)¡Ism I.ongwøods Road C011Servatlon Arèo W"rkaho>· . :)J1t.(5J9)264-J500 , Eas¡ern nl$triet snpervlsor - Dav,dLi«lo CÒ.,tt.ctiò. .ad Mai.t....e. TÚhßfcian - Bf\ce Clatk RcsourceCeotl<>/ Ska.}/¡¡h.DohllròqUOiatt ViJlag. and.M<1S""m :!J!L(59)264-2420 Pax, (519)264-1562 E-MiüI: 1000<tÜI_@od;ssey.m¡.ca Co~unl¡¡cR"I.ti"ns Coòidlò.t~r- UòMieCarey , eltrldSee...tary -Agnos'VrI""ds lroq.¡)i.. Village Cur.~<Ìr ··Katen MaijU. Il'OIjuol.n ~'II.g. Edu.atJólI1.whalcl..· Ro<cN leholas Cons...."'lio" Ed....liò'¡'TheIut1<i.rt - Delliat' Biega / "n_,./U,",·t Lower Thames Valley Conservation Authority Watershed and Region twhat\!Our c;prn¡eÍvalion AuIJ1(jUe. i''9Qn~~;~$tÇire;';arid'døvelop in Conservalion Areall- '\"þ'",,!"ç'f;l~ 12.81:g8I>rAt 1:;E;,MWalVt'¡~ 14Ë!dr.dFCI'¡¡'st ~,DlMw~nUl1W;;~ t'¡¡','~'m~ ITLOO!lWöOO~ p'ci¡j -¡;gIw~¡I¡arm¡m ~2.ù'!!Ia;\"W~ 21:,81'$(;\'\ Cr~~i: ;">,,,,''¡;¡i~ja!J " Two C~~1w Zei¡¡:'O' 3. A¥'''wSGm's T¡1Wty Wel 4.U9r¡um~~ ~, Mi~~r $an¡;:1uw}I ß_é.M.WHro:1 7,~kG!N)(;li1yFtffiJ S fk.\;j~~IJ e."-'I "~'I!,,~ 'Î!.SIOC~E8<!3t, 1Jj.W'¡¡~~rO~)/~r,~ljJl: N t MEMe,eA MONIC1?A.Lf'l'lES CmlhlU'l'l·(ent Dution/Dllnwk:h Llflkœihore Lillam1nglon Landon M~C\!ntm -&:arthwuoldM~~ SoUltlwold Stl';llttutly-Cøf'lldœ WmE'ø!n ESSi!X COUNTY ~ ~-~ Ontario RECEIVED Ministère des Affairesciviques et de l'lmmigration Ministre Ministry of Citizenship and Immigration Minister 6e étage 400, avenue University Toronto ON M7 A 2R9 Tél.: (416) 325-6200 Téléc.: (416) 325-6195 6lh Floor 400 UnIversity Avenue Toronto ON M7 A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 2004 2004 COUNTY OF ELGIN ADMINISTRATIVE SEfMŒS JAN 21 N5R5VI ON 16th, Mark G. McDonald The County of Elgin 450 Sunset Drive St. Thomas January Mark G. McDonald As the Minister of Citizenship and Immigration, I am honoured to have responsibility for overseeing the implementation of an effective Ontarians with Disabilities Act, 200 I (ODA), and working with key organizations to bring about meaningful change. Dear The intent of our government is to make the implementation of the ODA more effective. However, before any decisions can be made about the ODA, it is critical that we discern and understand the critical issues impeding full accessibility. affect Early stakeholder input will play an important role in identifying areas that may need to be strengthened or changed. It will allow us to gain a deeper understanding of the barriers that still the daily lives of people with disabilities and their families. My Parliamentary Assistant, Dr. Kuldip Kular, and I are committed to meeting with a broad range of stakeholders to listen and learn about the issues affecting accessibility and inclusion for Ontarians with disabilities. These sessions will begin in the new year. The Accessibility Directorate of Ontario, in my ministry is collecting good practices from accessibility plans and will be showcasing these on its Web portal, www.gov.on.ca/citizenship/accessibility. I hope that your organization is among the many that have forwarded their good work to the Directorate, so that it may be shared among the other organizations under the ODA. After all, full accessibility isa collaborative effort that benefits all of us. this year's But the work does not stop there. Your continued commitment to ongoing accessibility planning and barrier removal is necessary' for building strong communities. Accessibility needs to be considered along with other business and fiscal priorities in order for real change and sustained improvements to be realised over time. it. worth be well Our path ahead may at times prove to be challenging, but our destination will of us. accessibility benefits all Full Sincerely, Organizational Planning Leads c.c. 0: 633-764 RECEIVED' 9) 5 LEPHONE TE PA TRON: THE EARL OF ELGIN AND KINCARDINE 2IIOC THE ELGIN MILITARY MUSEUM CO!JN1YOFELGIN 30 Talbot Street. St. Thomas, Ontario N5P IA3 A!)MINISTAATIVE~ JAN 29 14. 2004 January The Warden and Counci Corporation of the County of Elgin, 450 Sunset Drive, St. Thomas, Ontario N5R 5V1 Counci With regard to the current study underway in relation to the future of the Elgin County Pioneer Museum, the Elgin Military Museum respectfully requests an opportunity to address Council after the receipt of the report of your consultants but prior to any final decision being made. Worship and Members of Your Following review and discussion, the Museum declined the opportunity to complete the "Elgin County Pioneer Museum Planning Study Questionnaire", as it is our opinion that this survey was not a valid attempt to gauge public opinion but rather conceived, designed and executed to produce a directed result. Since the opening of the Elgin Military Museum in 1982, every effort has been made to work with the County for the successful operation of both Museums, a state of affairs we sincerely hope will continue. It is our belief that there is no other organization which is likely to be as directly impacted by the decisions you may make regarding the Pioneer Museum than our own. We hope that you will share our opinion that it is in the best interests of both organizations to discuss the recommendations of the consultants prior to any final decisions being made ~u s truly, ~-~¡fJ arl D. Moor~ Secretary Ministère des Finances Bureau du ministre Ministry of Finance Office of the Minister ~tÆ """'\,';;,r- Ontario 7e étage, Édifice Frost sud 7, Queen's Park Crescent Toronto ON M7A 1Y7 T éléphone: 416 325-0400 TéJécopieur: 416 325~0374 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416325-0400 Facsimile: 416 325~0374 RECEIVED November 24,2003 ., COUNTY OF elGIN AOMINISTRA11\!E SERViCE!\) 4 DEC Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5VI Heffren Thank you for your letter of October 23,2003, in support of a resolution passed by the Village of Point Edward reqµesting that steps be taken to increase the funding from the Trillium Foundation to local èharities and non-profit organizations, to replace lost revenues from bingo events and lotteries Mrs. Dear matter falls under the junsdiction of my colleague, the Honourable I have taken the liberty of forwarding your letter to her minister of Culture, Kind1y note that as this Madeleine Meilleur, ,. for her infonnation a consideration. you again for writing. Thank Yours sincere! y, .. The.Honourable Madeleine Meilleur Minister of Culture ¢ RECEIVED Steve Peters, M.P.P. Elgin - Middlesex London M~ ~-,.- Ontario 2004 COUNTY OF 1:1.. Af)MiNISTRATM:: ~FR\?ŒS JAN28 Honourable David Caplan Minister of Public ill.frastructure Renewal Frost Building South, 6th Floor 7 Queen's Park Crescent Toronto, ON M7A lY7 January 22,2004 Honourable Michael Bryant Attorney General of Ontario 11 th Floor 720 Bay Street Toronto, ON M5G 2Kl Dear Ministers Please find enclosed a highly detailed infonnation package from Mr. Robert Upsdell, a St. Thomas lawyer, detailing the experiences our legal community in this riding has had in regards to the ongoing security and accessibility concerns with the existing court facilities here. Also find attached an article from the St. Thomas Times-Journal dated January 17, 2004, in which St. Thomas Police Chief Bill Lynch urges St. Thomas City Council to finally address inadequacies in the Justice Building that also houses Elgin County's provincial court facilities on the second floor. Minister Bryant toured Elgin County's court facilities in March when he so kindly took the time to visit my riding. During his visit, Minister Bryant saw first hand the deplorable condition of our court facilities and was made aware of the desperate need to develop a long-tenn solution to this long-standing problem. Issues that require addressing include access for the disabled, security concerns and cramped facilities that have gotten so problematic that some judges refuse to reside in a courtroom that can only hold the judge, the accused, their lawyer and the attorney acting on behalf of the Crown. The most pressing concern is the safety ofthe judiciary, plaintiffs and defendants - essentially the people who are clients and employees of our justice system. On a personal note, I have had an interest in this situation since 1987. ill. that year, the County of Elgin sold the Wellington Street historic courthouse to a private developer. During that time I served as the Mayor of St. Thomas and in turn served on the St. Thomas Police Services Board. Since that time, the Province of Ontario has elected five governments including our own. an opportunity to settle this issue to a favourable conclusion for With this in mind, I would like to arrange a meeting with the both of convenience to discuss these issues in more detail. I would like to use this as all parties involved. you at your soonest 12 speters,mpp.co@]ibera¡.oJa,org www.stevepete¡·s.com E -9478 63 9 (5 , -800-265-7638 free -0666 Tol 63 9) (5 -'1' Of ON N5P St. Thomas, Talbot Street, 542 Thank you in advance for your time and consideration. Sincerely, 9::k Steve Peters, M.P.P. Elgin- Middlesex-London Cc: Mr. Robert Upsdell, 59 Metcalfe Street, St. Thomas, Ontario, N5R 3K4; City of St. Thomas; County of Elgin; St. Thomas Police Chief Bill Lynch; Mr. Kevin Dowdy, Elgin County Crown Attorney; Honourable Alexander Graham, West Region Senior Justice; Mr. Michael O'Dea; Mr. Shmuel Farhi; Honourable Dalton McGuinty, Premier of Ontario; Honourable Monte Kwinter, Minster of Community Safety and Correctional Services 1-800-922-0096 .. lY8 TEeNP~ Elgin Comm\mity Nutrition Partnership Thomas. Orltario .. N5P St .. 99 Edward Street RECEIVED January 22,2004 2004 .ooum'lOF~ ADMlNlS'mAMØ\JIDES 2 FEB County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Warden Rock and County Councillors: As we begin 2004 it seems fitting to recognize those who have given so generously over this past year to support School Breakfast and Snack Programs in our area. On behalf of several thousand school children and hundreds of volunteers, we would like to extend our sincere gratitude for your generous support of The Elgin Community Nutrition Partnership. Approximately 5,000 students in The County of Elgin and The City ofSt. Thomas continue to benefit from a healthy, balanced breakfast in a welcoming school environment. Your donation has been invaluable and has enabled our local Partnership to support 27 area schools to ensure that all children attend school well nourished and ready to leam. When a child's stomach is empty everything else is secondary including learning. Your financial support serves as an outstanding example of the interest and commitment in our community to help children, and their families, recognize that breakfast is the most important meal of the day. Once again, thank you for supporting our mission to enhance each child's ability to leam by ensuring every child attends school well nourished. I hope that we can continue this valued partnership and should you have any questions about The Elgin Community Nutrition Partnership please do not hesitate to contact me at the number listed below. Sincerely, ~~~-/ Charlotte McDonald Program Coordinator Elgin Community Nutrition Partnership 519-631-9900 ext. 27 cmcdonald@elginheal 7 th.on.ca ® Ontario RECEIVED Ministère de l'Environnement Direction régionale du Sud-Ouest Bureau du district de London Unité d'ìnspection des installations d'eau potable 733 Exeter Rd London ON N6E 1 L3 Ministry of the Environment Southwestern Region london District Office Drinking Water Inspections Unl 733 Exeter Rd London ON N6E 1 L3 Télécopleuro (519)873-5020 Téléphone : (519) 873-5019 Fax, (519)873-5020 Telephone, (519) 873-5019 fEe a - COUmY Of UN ADMlNlsmA'fM: ~~\ØC~ January 28,2004 The Corporation of the County of Elgin 450 Sunset Drive St Thomas, Ontario, N5R 5Vl Attention: Mark McDonald, Chief Administrative Officer RE: Whites Station Water System 42347 Fruit Ridge Line Central Elgin, ON Mr. McDonald .Please find enclosed Provincial Officer's Order Number 7224-5VMQZC and associated Provincial Officer's Report. A copy of the Order and· Report have also been directed to the attention of Mr. Clayton Watters, Manager of Engineering for the County of Elgin, and Mr. Paul Barletta, Operator for the Whites Station Water System. Dear Section 106 of the Ontario Water Resources Act states that the service of the enclosed report and order is deemed to be served either on the day the order is personally delivered or on the fifth day after the day of m~j1ir¡g You may request that this order be reviewed by the Directqr by submitting your request in writing (or orally with written confirmation) within seven days of the service of the order. Further information on requesting a review i.s attached to the Order. matter. Thank you for your cooperation regarding this Yours truly, Lisa Guthrie . , Inspector London District Office EL CE FR 510 File Storage Number: Order Number 7224-5VMQZC Order Environmental Protection Act, R.S.O.1990, c.E 19 (EPA) Ontario Water Resources Act, R.8.Q. 1990, c. O. 40 (OWRA) Pesticides Act, R.S.O.1990, c. P11 (PA) Safe Drinking Water Act, 8.0. 2002, c.32 (SDW A' Officer's Provincial ® Ministry of the ~ . . Environment .V . Ministère de . l'Environnement Ontario The Corporation ofthe County of Elgin 450 Sunset Drive St Thomas, Ontario, Canada N5R 5Vl To 42347 Fruit Ridge Line Central Elgin, County of Elgin Site later StationlMunicipa. accordance with Regulation 903/03 accordance with Section 21 of Regulation 903/03 located at the maintained in well contractor in ensure that the well address shall be licensed the County of Elgin shall Yard at the above-noted OR be decommissioned by a Work Ordered than June 30, 2004, Works 1. By no Whites 2. By no later than July 15, 2004, the County of Elgin shall submit documentation demonstrating compliance with Item 1 of this Order to the attention of the undersigned at the London District Office of the Ministry of the Environment (733 Exeter Road, London, ON N6E lL3) be posted in a any status ofthe While this Order is in effect conspicuous place. While this Order is in effect, report in writing, to the District or Area office, significant changes of operation, emission, ownership, tenancy or other legal facility or operation. of this order shall a copy or copIes A. B. NUMBER 7224-5VMQZC Page Thomas this 28th day of January, 2004. Issued at St. NUMBER 7224-5VMQZC Page 2 Lisa Guthrie Badge No: 804 London District Office Tel: (519) 873-5019 APPEAL/REVIEW INFORMATION REQUEST FOR REVIEW You may request that this order be reviewed by the Director. Your request must be made In writmg (or orally with written confinnation) within seven days of service of this order and sent by mail or fax to the Director at the address below. In the written request or written confirmation you must, · specify the portions of this order that you wish to be reviewed; · include any submissions to be considered by the Director with respect to issuance of the order to you or any other person and with respect to the contents of the order; apply for a stay of this order, 1 ¡fnecessary; and provide an address for service by one of the following means: mai 2. fax The Director tl}ay confirm, alter or revoke this order. If this order is revoked by the Director, you will be notified in writing. If this order is confirmed or amended by order of the Director, the Director's order will be served upon you. The Director's order will include instructions for requiring a hearing before the Environmental Review Tribunal · this order is DEEMED CONFIRMATION OF THIS ORDER If you do not receIVe oral or written notrce of the Director's decision within seven days of receIpt of your reques deemed to be confirmed by order of the Director and deemed to be served upon you. You may reqUlre a hearing before the Environmental RevIew Tribunal if, within 15 days of service of the confirmmg order deemed to have been made by the Director, you serve written notice of your appeal on the Environmental Review Tribunal and the Director. Your notice must state the portions of the order for which a hearing is required and the grounds on which you intend to rely at the hearing. Except by leave of the Environmental Review Tribunal, you are not entitled to appeal a portion of the order or to rely on grounds of appeal that are not stated in the notice requiring the hearing. Unless stayed by the Environmental Review Tribunal. the order is effective from the date of service. Written notice requiring a hearIng must be served personally or by mail upon and Director (Provincial Officer Orders) Ministry of the Environment London District Office 733 Exeter Rd London ON N6E 1L3 Fax: (519)873-5020 TeL (519)873-5000 Review Tribunal 20 P.O. Box 2382 2300 Y onge Street, Suite Toronto, ON M4P 1 E4 The Secretary Environmental Where service is made by mail, it is deemed to be made on the fifth day after the date of mailing and the time for requiring a hearing is not extended by choosing service by mail. the Environmental Review Tribunal's reqUlrements for an appeal can be obtamed directly from the Further informatIOn on Tribunal by' \VWW.crt.Q:ov.on.ca FOR YOUR INFORMATION · Unless stayed by the Director or the Environmental RevIew Tribunal, this order is effective from the date of servIce. Non-compliance with the requirements of this order constitutes an offence. The requirements of this order are minimum requirements only and do not relieve you from complying with the followmg: · any applicable federal legislation; · any applicable provincial requirements that are not addressed in the order; and · any applicable municipal law. The requirements of this order are severable. If any requirement of this order or the application of any requirement to any is held invalid, the application of such requirement to other circumstances and the remainder of the order are (416) 314-4506 Fax: Tel: (416) 314-4600 · · CIrcumstance not affected. Further orders may be issued in accordance with the legislation as circumstances reqUlre. The procedures to request a review by the Director and other infoffi1ation provided above are mtended as a guide. The legislation should be consulted for additional details and accurate reference. NUMBER 7224-5VMQZC Page 3 · · ®MinistryOf . ~ . the Environment . V . Ministère de l'Environnement Ontario Order Number 7224-5VMQZC Officer's Report Provincial The Corporation of the County of Elgin 450 Sunset St ~L,~ Ca : N5R 5Vl Drive Ontario, .L lluulas, Site 42347 Fruit Ridge Line Central Elgin, County of Elgin Observations On 2003/07/30, I visited the above site(s) and made the following observations ground surface; debris was floating on the water surface within appear secure against surface water intrusion. In the appear to be water-tight, thereby serving as for addition, point an entry casing tenninated at the cas did not did not ing concrete lid for the well surface water contamination. The dug well the well; and of surface Offence(s) 1···Suspecledíiiolation(sjÎÓffence(s) IÄci~-Regï.ïfation--seafö'ñ;' _'N H U Description {General Offence} 11) Ontario Water Resources Act - Reg. 903 - 20 (3), ¡The well owner shall maintain the well at all times after the completion date in a manner sufficient to prevent the entry into the wel ¡water or other foreign materials. e7(1)} Lisa Guthrie Provincial Officer NUMBER 7224-5VMQZC Page Office, P.Eng. Badge Number: 804 Date: 2004/01128 District Office: London District ~ ~-~ Ontario Ministère des Affaires civiques et de l'lmmigration Ministre Ministry of Citizenship and Immigration Ministe 6e étage 400, avenue University Toronto ON M7A 2R9 Tèl.. (416) 325-6200 Tèlèc. :(416)325-6195 6th Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 G. McDonald ministre de la Citoyenneté et de I'Immigration, j'ai l'honneur d'assurer la mise en œuvre la Loi de 2001 sur les personnes handicapées de I'Ontario (LPHO) et de collaborer avec organisations clés pour apporter des changements valables. Mark Chère/Cher En tant que efficace de des la LPHO. Cependant, avant de prendre des comprenions les principaux Notre gouvernement veut renforcer la mise en œuvre de décisions à propos de celle-cÎ, il est essentiel que nous repérions et obstacles qui entravent l'accessibilité universelle. la les secteurs qu continuent d'affecter Les commentaires préliminaires des intervenants nous pennettront d'identifier doivent être renforcés ou modifiés, et de mieux comprendre les obstacles qui vie quotidienne des personnes handicapées et de leurs families. Mon adjoint parlementaire, Ie Dr Kuldip Kular, et moi-même sommes détenninés à consulter toute une série d'intervenants pour obtenir leur apport et nous familiariser avec les questions qui entravent l'accessibilité et l'intégration des Ontariennes et des Ontariens handicapés. Ces consultations commenceront au début de la nouvelle année La Direction générale de l'accessibilité pour I'Ontario, qui relève de man ministère, rassemble des meilleures pratiques dégagées des plans d'accessibilité de cette année et les affichera sur son site Web, www.gov.on.calcitizenship/accessibility. J'espère que votre organisation compte panni celles qui ont envoyé leur excellent travail à la Direction générale afin qu'il puisse être partagé avec les autres organisations visées par la LPHO. Après tout, l'accessibilité universelle est un effort de collaboration qui bénéficie à tout un chacun. engagement continu En outre, pour apporter I'accessibilité L'édification de collectivités solides exige un l'élimination des obstacles. Mais Ie travail ne s'arrête pas là. à l'égard de la planification de l'accessibilité et de des changements valables et des améliorations soutenues, il faut envisager parallèlement aux autres priorités commerciales et financières mais notre destination en vaut certainement la Notre parcours sera sans doute difficile par moment, peme. L'accessibilité universelle bénéficie à tout un chacun. meilleurs. les l'expression de mes sentiments Madame. Monsieur, Veuillez agréer, c.c. Chefs de la planification organisationnelle 0-10 02/02/2004 19:55 6312307 ELGIN MANOR PAGE 01 ELGIN COUNTY HOMES & SENIORS SERVICES FAX OVER SHEET FRoM: Elgìn Manor, R#1, 39232 Fingal Line. St. Thomas. N5P 3S5 ~ ELGIN MANOR C TERRACE LODGE o BOBIER VILLA l - Fax (519) 631·2307 Fax (519) 765-2627 Fax (519) 762-2361 TEL (619) 631-0620 TEL (519) 644·0140 OR 773.9205 TEL (519) 762·241 i ~;~E: ~~t~ _ ~ FAX # Attn: # pages-G (~ FROM: ~:~~~~=====:==~~~~============~~=======~=~===~==================== MessageL .......~) ~ O<r ~ ~ . - ~ TENDED ;:CR THE: NA1vIED RECIPIENT ONL Y. IT MAY CONTAIN INFORMATION THA, is PRIVIU:GEù. CONFIDENTIAL. AND EXEMPT 1'RO,\I DISCLOSURE UNDER APPUCABLiÖ LAW. If' THE ,RE.,<CER OF THIS MESSAGE 1$ NOT THE INTENDED RECIPIENT, OR THE ËÕMPLOYEE RESPONSIBLE .=CR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, YOU ARE CiEQE3Y NOTIFIED ,HAT ANY DISSEMINATION. DISTRIBUTION. OR COPYING OF TCiIS COMMUNICATION IS STRICTLY PC:CHIBlïë0, if YOU HAVE REC:::i\/!::Q :HJS C::;À.1~1L;','J:CA-;-iCN¡N ::RROR. OR THE::<'E "\R~ ANY =RC8l:.\1S IN -RANSI\¡\lSS:CN. P!...~~SE,'C;¡FV '.;S L\Hv1EDIA 72L Y 3Y TEU=.~!-tONC:. 2- ~ / ¡ dù~ u r....---fÍ.. a.&::.J ~ . J Ç" l~l~l 02 Report of Unmet Standards or Criteria PAGE ELGIN MANOR Ministry of Health and Long-Term Care Health Care Programs Division 6312307 19:55 02/02/2004 Raport sur les normes ou crltères non-respectés Mlnlstère de 10 Santé et des Soins de longue durée Division des programes des soins de santé ® Date 01 review/Date de l'lnopectlon January 16, 19. 20 & 28. 2004 Regional Office/Bureau réglonal Southwest Region, Health Care Programs Sle. 201·231 Dundas Street, London ON N6A 1H1 Long-Term Care Faclllty/éteblls.ement de solns de longue dur6e Terrace Lodge Addre../Adre... 475 Talbot Street ON N5H 3A5 reprolsentent(.) dela Division 49462 Talbot Line, Aylmer Name and tlU. of LTC Divi.tion representutivelNom et 1onctlon du(de Is) Cathy Crane, Compliance AdvÎsor East Post-sale Postérieure à 15 venta Pre-license Préela,blo à la déllvranco du pormls Other (specify) Autre ( préoisez) D Complaint investigation follow-up 0 Suivl d'una enqueto à la sUllo d'une plain o Complaint Investigation Enquêto à la suite d'une plalnt8 Prø.salø préalablo à la vonte D o o type of review/Genre d'inspection Follow-up SuM consømør(èro) Referral Vlslle d'un(o) n Annual ~ Annuollo D D Las observations suivBntea ~Iustrent I&s résultats de I'inspection des operations de I'établlssement affactu9a sur la base des normes ot cr~èr.s du mlnlstère dø la Santé en matière d. solns aux PanGlonn~lres at de programmes et de services offerts dans les établissements de soins de longue durée. Tho following statemonts reflect tho rosults of tne faOillty operational review as based on Ministry of Health standards and criteria for resld~nt care, programs and servloes In Long..Tarm Care facilities. Date fot OOrtective action Da.te de la mesure corrective Review results Rásultats de ['Inspectlon Standards or criteria Normmas ou crlt9f'9s mmediate The facility's policies, procedures and work routines are not followed in the provision of care and services. Examples discussed. 18 M1 Immediate Signatur9 of Health Care Programs DivIsion representat¡ve/Signatur9 du (de 10) R8prés8Qlant(0)d810 Division dos programmes dos salns do santé /lA. ' . ~~ Safety systems are not in place and policies, procedures and practices have not been implemented to identify and minimize hazards to residents, staff and visitors, Examples discussed. M3.3 Of/d82 Pago Copy: ~ang-Torm Cere Faoillty CopiB:ËtablissBment de soins de longue duréa Haalrh Care Progrwri9 Division Oivision des programmes des soins de santá 03 PAGE ELGIN MANOR 6312307 19:55 02/02/2004 Report of Unmet Standards or Criteria Ministry of Health and Long-Term Care Health Care Programs Division Raport sur les normes ou critères non respectés Mlnlstère de la Santé et des Soins de longue durée Division des programes des soins de santé ® <fur" Long·Term Care FeoilltyJEtabllGGoment do solns do longue Terrace LOdge StandardS or or~erie NQmmes: oy çrn~fes Review res:ult$ RÉl51Jltats d~ 'ÎnsOèCtion Date!"r éOrreOtive aotfoo Date de la mesure corrective mmediate I Hot water temperature is not monitored daily at the source and once per shift in random locations where residents have access to hot water. 01.18 mmediate Each resident does not always receive medícation and treatment as ordered by the physician, unless the resident refuses 17 C1 mmediate treatments ç:ac~sident's response to PRN medications and 1:f1á1 monitored, evaluated and documented. , C1.20 , Signature of Health Care Programs DivIsion representative/Signature du (del.) Repr$Gentant(e) de I. Division des programma. da. soin. do santI! ,. ..,..,;,,;,. ~~ ./' ~ ~-~ E&~ ~aA.-~ 'JP/ ~~ ~ ¡:~{:,/o'-/ of/do2 Pag<Q. Copy: Long- rorm Car. Faolllty Copi.:Établlssament da aoino delonQue durê. , Hsalrh Care Programs Division Division des programmes des salns dEl sante 1'12/1'12/21'11'14 19:55 531231'17 ELGIN MANOR PAGE 1'14 ® Ministry of Health ObservatIon/Discussion Summary and Long-Term Care Sommalre des observations et discussions Ministère de Ja Santé et des Soins de longue durée Regional Olllce/aureau r.glon.1 Southwest Region, Health Care Programs Ste. 201·231 Dundas Street London ON N6A 1 H1 D.te 0' review/Date de l'lnepacllon January 16, 19,20, & 28,2004 Long-Term Care Faclllty/É\ebllssemenl de eolns de longue durée Terrace Lodge AClClreSSlAcreSS8 475 Talbot Street East, A Imer, ON amea.n .eo v s on repre,sentat V DOle e a VISiOn Cathy Crane, Compliance Advisor Type of review/Genre d'lnspection o Annual D Complaint Invesllgallon D Posl-sala Annualle Enquêla à la sulla d'una pleinta Postérieure à la vanta D Follow·up SW2137 o Compl.ln\lnvesllgalion fOllow-Up D Pra-Ilcanse SuM Suivl d'una enquête à I. sulla d'une pleinla Prealabla à I. dállvrance du parmls D Referral D Pre-sala D Othar (apeclfy) Vlsita d'un(e) conselller(èra) P,.alable ã la vema Autra (préciae.) The following reflect explanatory detail related to On trouvøra ci-dessolJs (.inS explication détø/JJée das observations sf cbse/Vatlons/discus$ÎOf/S ovar thø course of the revIew. This discussions formuJéøs au COUl~ de 'Inspection. C6S renselgnemønts sant information is provIded as guidanCe to the facillry and written fcumls à I'etablissement à tllfe d'information; iI J1'6St pas nSc8ssairB rty rBsponSfiJ ;s not required. repondre par ~crit 1. Re M1.18: Examples where facility policies, procedures work routines are not followed: Infeclion contra practices (TB skin testing, labelling personal care items); utilization of medical directives; quarterly reviews & annuals (physician); signing phone orders; pain management program (assessment, reassessment, evaluation of interventions) and wound assessments. 2. Re M3.3: Examples where safety systems are not in place: accessibility to chemicals (laundry room ~ .~ upper, basement); doors to outside from resident rooms not locked; procedures to be followed if mold detected; linen storage rooms (door handle not available on inside of door, hole in wall with wires where light switch should be; light switch plate missing; door lock not functionihg properly, no light in room). Signature of Healll1 Cal'è Programs raprasentatlve/Slgnatura du (da la) ReprÓ$antant(a) de la programme. de solns da santé ~~ Health Care Programs Division Copy: Long-Term Cara Facility Division des: programmes desoins de santä copie;l!ta.bllssement dB soins de longUè durée Påga / of/d.:3 05 PAGE ELGIN MANOR 5312307 13:55 02/02/2004 Observation/Discussion Summary Sommalre des observations et discussions Ministry of Health and Long-Term Care Ministère de la Santé at des Soins de longue durée ® :tabllsSémtmt de soinsdø longue durée l.ons·Term Car. F.oilityl lerrace Lodge Addr..slAdresse 475 Talbot Street throughout East, Aylmer Residents appear well groomed, andl positive staff resident interactions were observed the facility. No lingering odors were detected throughout the facility. 3 It is recommended that the housekeeping routines be reviewed to ensure that a thorough cleaning of each resident room (including all surfaces, etc.) is scheduled periodically. Also a review of the routine cleaning of each room, including dusting and clean-up of spills is recommended, including revisions to the routines as needed. 4 Cracks are noted in the flooring of the main hall, as well as stains on the carpet in the Malahide lounge area, It is noted that repairs/replacement of these items are included in the capital budget proposal for 2004. Ongoing repairs are being completed to damaged wall areas (i.e. resident washrooms etc.) 5 consideration be given to that 6. To ensure resident safety throughout the facility, it is recommended installation of door security systems on all stairwells and exits. 7. Although the centralized laundry room has not yet been established as originally planned, ìt is anticipated that the room will be operational by March 31, 2004. Staff should be reminded as to appropriate handling of soiled laundry, including not leaving soiled linen on the floor (i.e. dirty slings in laundry area). It is recommended that the privacy screens located in the common washrooms on Upper units (i.e. end of hall) be replaced to ensure adequate privacy. Consideration should be given to moving the curtain to an area inside the room. , 8. 9. Staff should be reminded that call bells should always be accessible to residents when they are in bed. It is noted that improvements have been made in staff response times to activated call bells is noted that a comprehensive palliative care program is in place Staff are encouraged to ensure that appropriate documentation practices are utilized, including ensuring care plans include all resident needs; assessments are signed and dated; all documentation is in ink; and regular documentation is included on each resident. It 10 11 Signature of l.ong·Term Care Division representative/Signature du(dela) Division dessoins dslongue durée .3 pase:lJf/de ..&/ ~ Copy: Long-Tern Care Facility Copy: Établlssement de solns delongua duréa 05 PAGE ELGIN MANOR 5312307 1'3:55 02/02/2004 Observation/Discussion Summary Ministry of Health and Long-Term Care ® Sommaire des observations et discussions Mlnistère de la Santé et des Solns de longue durée Long.TsJrn Care Faclllty/Etablissement dEl SOin$ dé longue dun~8 Terraoe Lodqe AdðresslAdrosse 475 Talbot Street Aylmer 12. It is noted that revisions to facility policieþ and prooedures are nearing completion. Please ensure that policies eto. are specific to this facility, and that staff receive in-servloe education regarding any policy revisions as necessary. .' . East, 13. It is recommended that the development of the program to monitor, evaluate and improve quality be continued. It is noted that an auditing function has been implemented in some areas of the facility. refrigerators. 15. It is noted that there has been an improvement in the availability of restorative care services, including more consistent implementation of care plans. A variety of activation programs are available for residents. Encouragement is given for activation staff assigned to a unit, to continue to work collaboratively with staff in other units to provide an integrated approach to some available activities. items in the medication 14. Please review the practice of storage of food ;7 .sJX 0 . 4<:> ./71-E<..ú¡d..... :>fA",,-:Y .C ~ . ( ~ 'Y ..ú-e...e ><-u. ~J/<.L"""-' ~ ,,-,,0- '. ,J _ .......... .. ~ -<!-Þ~<,/ > '-"-<>'-'-' ól=';:¡' l1J f ~ ~ ~ ,._ r -.. f--<J ~f4.--u.c._r><-....,çL,a... t .ù o(¿;:'~ ~ þ¿, ~'¡a:~c:00 4..Lð~:J XJ~-' .a.- ~ ~~ ~.fiz< ~~ð.. ~~ .fLzd..>. ¿ ~~~ ~~ ~~ ~ ¡ .., ~ ~t:4I/ ~ r.J..¿a-u '{...' ~ ..... , .il- (: ~-r: ....:Y d.~' . ¡ '\I ~ ~ ~ 2 /UJ~cL..-Äu ~ ~d/l- ' ~ dI- ..&U-il...-/ ( I'átoblissem~t par are encouraged to continue to implement plans to establish a Family Counci 16. Staff ~~~ ~- Jtv ~ . 9.~~~ 8 representative/Signature du(de 10) P09~ot/de 3 ~ Copy: Long·Tern Care Fãclllty C¢py: ~t.bll.sement de solns de longue durée $!gnaturé of Long. T9m1 Care Division Division des soins de longue dur.e LongMYerm re Ulvlsion DIvision des soins de languli durée 02/02/2004 19:59 6312307 ELGIN MANOR PAGE 01 ELGIN COUNTY HOMES & SENIORS SERVICES FÞ SHEET FROM: Elgin tvlanor, R#1, 39232 Fingal Line, St. Thomas. NSP 3SS - ELGIN MANOR o TERRACE LODGE o BOBIER VILLA ï - Fax (519) 631-2307 Fax (519) 765-2627 Fax (519) 762-236 TEL (519) 631-0620 TEL (519) 644-0140 OR 773-9205 TEL (519) 762-2417 DATe;J~. 3 ~ - FAX # TO: ~ Attn: # Pages _(::) U .J d .A.. FROM: . . ==~~;==~~;~;~~=============~~===~~==~=========~====~~===~===~~~~== Message (J~~ .~ ,71J;'" ~ ~.. ~ , .J~ r.-...~~ _ r1. .. ~.", I ~~~ - A. t'J .:I"" /l 0 I -1 .1-_ ~~./ tL.- t"~. . ~E iNFORMATION IN THIS FAC I!VII =:6 INTENDED =OR THE NAMED REOIPIE,\JT ONLY IT MAY CONTAIN INFORMATION THAT is PRIVILEGEù. CONF!OENTiAL. AND EXEMPT FRC,\I DISCLOSURE UNOER APPLlCAaL=: I.þ.W. IF THE ,'<E.AO"R OF THIS MESSAGE IS NOT THE IN7"NDED RECIPIE,\JT. OR THE 2MPLOYE" RESPONSl8LE FOR DELIVERING THE ,~IESSAGE TO THE INTENOEa RECIPIENT. YOU ARE riE,"ESY NOTIFIED ¡HAT ANY DISSEMINATION, DISTRIBUTION. OR COPYING OF THiS COMMUNICATION IS STRICTLY PRCHI61T:õa IF YOU HAV" RECE:'¡e:; THIS CC~IMl;¡I:CATiCN iN ::R,"OR. OR THERE ARe AN'( ,::JRCBL::.\IS;N ïR,..\NSMISSICN. ol_=-.\.SE ,"JCT:FY:":5 iM~,IEO!AïEL'( 3Y TELS?HONE. 02 PAGE Report of Unmet Standards or Criteria ELGIN MANOR 5312307 Ministry 01 HÐêlth und Long.Term Cur. Community Hea.lth Division 59 02/0212004 ® Ontario 19 les "ormes ou respectés 1 ð;j Rap-port sur criteres non DQtø 01 feviøwjD.t. de 1'ln8ÞBctlO!\ ~c·_ /... Mlnlsl.r. de 'U S.n16 et des Soln. de longue <lur" Division de la s8.nté communautaJre R.gloMIOllioe/Bur..u.r6glonul LOng. Term ewe FacllltyJE:tablizomenl dB .solns de rongullt QIJT6e £1-.&11": /?7#7'I.-'<>/i,7 Addresa/Adfe88ð $/' />I~~ ...'10-"'] ,,¡.~ 'S Namll .II.n';j tllle Qf LTC Divillicn roprawnlp.IIIf9/Nom tit fDnçtlon du (de ],9.) tllpr6~antø.nt(JI) (18' la DivisiOn C <'!.,/!:""' ~·....v C C <~.... r,i "'/ .s'c.~.;t2 /'9-;0 ~''-'G_.e. Type of review/Genre d'inspectlon Post~sa.Je Postérieure à Ie vente D D Complaint Investigation Enq"ête II la suite d'une plainte o D D Annual Annuellé o o o Pre-Iloense Pré..lable II la déllvre¡'loe du permi. Complaint Investigation follow~lI'p SuM d'l.Jne enquête à 1& suite dune plalntê Pré~Sãle Prealable à 18 vente Follow-up Sulvl Referral Visile d'un(e) 1.I~c.:.;I Les observatIons suivantes lIIustrent les resuttBts dB /'inspection des opsratíofls. de ,I6tablissemenl effGctuée sur la bB.SB déS normes et cr/leres dù ministere d8 /8. SI!ff'/tá Sf'! matiere de solns ~t,lX pensionnalr9s at de programmes 91 de sérvir.::es ottens dans I.s tI/sbl/$sements de solns da longus dulge. , ðc( r;:::¡ Other (spaclfy) . W Autre (p(i¡ciaez) ¿bs:¡ cons.III.'(.re) The following statements ref/set the results of Ihe fl!lcllity operational rSI/Ît¡w as based on Ministry of Health standtf/'f:fs and criteria for rrJsidsnt care, programs 8.nd tielVices in Long~ T09t¡n Care fa.ollifies, DatI! for corro(!l:lv(II a.ocion DatedellifT1el!'Ula~ Review rMu13 AesultEl.te de 'lr'I&pl!!Gtion Stzmtjllrd~ Of crIteria NOfmes ou crit~fas r{ I ?"e;:.ce I ç-"" ,...)~ :<;Ti<h~ J,4'¿I)<; 4lET C-<. IV A/C) Si~II.IUUI [If Community Hel'lllh DivibiOn reøf~9.~f1taU...(t1 I ~!Jn{l.IUfliJ Q'I,< (!;It! I.Q) fQpr~.ntll,nt(R djJllI OIlll$I[ln d" la $lInle communll.ula,te .~~_L¿--".u¿- ~'-' K'" c.-,t';- 77',t /"5 '-""1 ..e E.L.. ",..q7.r.......L...JC..:... <~:(f ~/¿ ROO'~OO'Ii'Y rA"" '0" "".b''',,''.m ,.r -¡;: ¡- (//) J ...: - 7530_4426 / ol/dé ¿ ''''' LOI\Q-T&ftYICar&faCili\Y : ËIQbIl3$9lJ1~n, dlJ $olnS(1\1 longue tjUfðti m~(1 CDPY: Cople .I ,,~/ V ..ðl.~_~ Ori~jlntl.l: Community H(tQlth OMslon OrlQlnal ; DMslon /;jllll. sa,nlli communaulalr" 2088-69(03/06) ELGIN MANOR PAGE 03 Observation/Discussion Summary Sommaire des observations et discussions - DAlu QI feVlðW/OElie de l~n':¡pllcIJQn 13 .~çG /0 o. 5312307 Ministry of Health and Long-Term Care 59 19 ~ Ontario 02/02/2004 Minislere de la Santé et des $oins de ongue durée tegional Offlos$!Bureaux" régon~u)( i.millon (905) 546-8294;1(;"9510nI613) 636-7230, ìudbury (705) 564-3130. Toronto (416) 327-6962 LonQon (519) 675-7680 $' r TJV~ --~ 7;7.$ '()(~iDf1~reø(éðl!nhlnt(",) da.e, DivI51Qn C· ~~6 /?,", l!t:iliIYl¡:¡l~bli1;&e"l1!~nt t:l12~ln$dèlonl.ll.<lIçlV(e~ E,-- G--" N Qng.'iGrmce.re ,ddre!:!:/A¡;jrli1:s.&ð fjJ¡ lam= anc 11119 of LTC DivisIon r~plesentI'11!VeJNQm :d¡ ., Complaint InvestigaUon Sl'1quête'à la suite d'une pla.inte Type of review/Genre d'inspection Annual Af~nuelle "l --' Past-sale PostêrlQlJre a 16\ vente Pre-Iìcanse PréeJable à la délivran¢e du perm Is o n L._ o r--1 Complaint investigation fol!ow~up L.J Suivi d'uoe ~nquête å la suite d'une pfainte O Pre-sale Préalable å loa vente Follow-up $uivJ ] Referral Visite d'un(e) oon,eiller(er.) ] "...other (sp.cify) L? ~ Autre (précls~z)r.os7 __QG.<':' [,,</rilxJt: Y On trouveta éi...¡jessous ufle explication détaillee des observations at c;Ji:scusslOrtS formu/t&es au COUts de J'J'nspsotiCJn. Ces renf;,eignemcnts sont fournis if /'éMbli:ssemer à titre-d'informarlor'!; il n'est pas nécf3ssa;re d'y répondre pat écnt. rhe followIng refJfJct explañáWry detail rela.ted to ,þ$efWJrions/dìsGussi()ns over the course of the.review. ThIs '?formation is provldèd as guidance tQ the facility and written espom¡1d¡ Is not required. <' ¿,~~ -<2. 9 ~ /. 2 d. <!a~A/ 'J¿4(~ reþrê,.,.,IQI'Il{e) 0'9 t.progra,....,mE!$ 24Y ~nt.J.é, SlgC'la,~Llre 01 Hèành Care Ptograms. (I, $cin!;de ~a""lé '"2- 7:>:JQ-GSS7 ~~¿~ F':l.g~ I OlçI~ CopY: LQng,Tl:lrr'tl C¡t.f'!J FJ;l4::lIlty CO}'fI: Et8cIISII'ilmll!n( de 5.011'15 de 10"{I\I$ 'durM .. Or'9''''tIi. O"\ì,n~ PAGE 04 ELGIN MANOR -'.'.."......'-..---.....--- 02/02/2004 19:59 6312307 W Ontario Ministry 01 H..Jth ObservatIon/DiScuSSion Summary 2 and Long.. Term Care Mlnl.tllr. d. Is Søntó Sommalre des observations et dIscussions 2 .t d.. Solns dø longu. dur'. LOIJJ·Tðrm Care I"IiIÇlllrytEtab<l.mðrnsnt de som:; 49 rO~IJf! dUfða ¿ &-1 ",,-,' 117 Y7--, ðl'?. " ., .¿,....,. ,," 1i.A?<-~"K. : , - . .;1'1 d. :57. J )l,/trTY) J'lS - - ~ q ~...J ~ "'" G - - :9 L ~-' A.ddr!l5ø¡AdreB:iOI1 $- Sign¡¡'ll,¡r\J of H-\I.\IJU\ Carm -progr.l!ms DavieiOJ1 ,(aø(999"t<l.ilv\l'/S!gnztl.lr~ du (d':! III) ritµl9'óen¡i'n\{J;I) de I, Olvl:olon dlils prO{Jrl!mm!!5 dei'! aoil'19 de ~9nw ~. 7530....:!556 L of/dl!! / Page /'7lêc Copy: Lonii\· Term Car. Fø.C:llityQrlgln;a Caplet: Etab!'88èment ('jjjl I;.oln.l: dlllongue durðlt ". ¡¡.ant' rll!...bViRe~1J pO'J1 ~ ¡)("V¡ Orl~ln¡¡,l: HS9.11h Care PrOgl'3mS DivÍ8'Qn OI,(;¡t(ll!l· Dlv'l>.Qn dQS pro9rammee dell 80,n:;. çt¡I (01/091 él1;l1)11ssllmenl 173\H;;~