July 13, 2004 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. JUt Y 13. 2004 - 9:00 A.M.
PAGE # ORDER
Meeting Called to Order
Adoption of Minutes - meeting of June 22, 2004
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
1st
2nd
3rd
4th
5th
2-32 6th
7th
33-34
35-74
8th
NOTE: CASUAL DRESS IS PERMITTED
LUNCH WILL BE PROVIDED
August 22,23,24 & 25/04 Association of Municipalities of Ontario Annual Conference
Westin Hotel, Ottawa, Ontario
Next Council Meeting: Tuesday, September 14th, 2004 at 9:00 a.m.
REPORTS OF COUNCIL AND STAFF
Julv 13. 2004
Staff Reports - (ATTACHED)
3 Tree Commissioner - Application for Minor Exception - Lot 8,
Concession NNBTR, Township of Southwold
4 Manager of Resident Care, Bobier Villa - Fundraising by Staff at
Bobier Villa
5 Purchasing Co-Ordinator - 2000101 Surplus - Homes
7 Director of Information and Director of Financial Services - Elgin
Pioneer Museum Database Conversion
10 Director of Financial Services - Legion Tax Rebate (deferred from
June 22, 2004 meeting)
14 Library Coordinator and Director of Library Services - Update: Interim
Distribution Cheque from Bankruptcy of Divine Solutions Inc.
16 Director of Library Services - Renaming of the Port Burwell Library
19 Director of Engineering Services - Request to Reconstruct Plank Road
In the Former Village of Vienna
22 Director of Engineering Services - 2003 Lower Tier Operations Cost Summary
24 Director of Engineering Services - Wonderland Road - Update
26 Technical Services Officer and Purchasing Co-Ordinator - Polymer Modified
Slurry Seal Type 2 - Continuous Run Equipment
27 Technical Services Officer and Purchasing Co-Ordinator - Polymer Modified
Slurry Seal Type 2
Technical Services Officer and Purchasing Co-Ordinator - Engineering
Services for Design Traffic Signals (To Be Faxed Out Friday)
28 Technical Services Officer - AIM PowerGen Corporation
Corporate Facilities Officer and Purchasing Co-Ordinator - Consulting
Services, Mechanical Review (To Be Faxed Out Friday)
32 Construction Technician and Purchasing Co-Ordinator - Roadway Signage
Technical Services Officer - Vienna North Bridge Deck Replacement
Corporate Facilities Officer and Purchasing Co-Ordinator - Consulting
Services, Mechanical Review
Technical Services Officer and Purchasing Co-Ordinator - Engineering
Services for Design Traffic Signals
Technical Services Officer - A.O.R.S. MunicTal Trade Show Summary-
June 2nd and 3' , 2004
REPORT TO COUNTY COUNCIL
FROM: Rob Lindsay, Tree Commissioner
DATE: 06 July 2004
SUBJECT: Application for Minor Exception. Lot 8, Concession NNBTR, Township of
Southwold
INTRODUCTION:
The Office of the Tree Commissioner has received an application for Minor Exception from William G.
& D. Lynne Houghton to clear 1.3 hectares of woodlands from Lot 8, Conc. NNBTR, Township of
Southwold.
DISCUSSION:
The proposed clearing involves 1.3 hectares of woodland to increase the workable land.
Tree species located within the woodland area are hardwoods consisting of hickory, maple, green
ash and some elm. The sizes range fro seedlings to mature trees. During a field inventory on June
16, 2004, I did not find the presence of any rare or significant tree species.
All abutting landowners have been contacted regarding this clearing and have no objections. L TRCA
have responded with no environmentally significant concems.
The applicant is aware of the required replanting of trees and is proposing to replant 1.3 ha in area
elsewhere on other lands.
CONCLUSION:
It is my opinion that this application meets the goals of the Elgin County's forest management.
RECOMMENDATION:
THAT, the Application for Minor Exception to the Trees Act from William G. & D. Lynne Houghton to
clear 1.3 hectares of woodlands from Lot 8, Conc. NNBTR, Township of Southwold, to increase
workable land and a minimum of 2250 trees being replanted or an equivalent donation being made to
a local conservation/heritage association be approved.
"
MARK G. IIkOONALD
COI:IITT~(IIIt
(Mrs.) SANDRA J. HeFFREN
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ST. THOMAS. ONTARIO
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THE TREES ACT
APPLICATION FOR MINOR EXCEPTION
II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No.
which restricts and regulates that destruction of trees. In order to be allowed to remove trees as
outlined in this application. .
1.
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NAME(S) OF OWNER(S): Clo' IlL I A-rn l2:
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LOCATION OF LAND:
Municipality (Town, Village, Township) $¿,(( I I/c.J¿Jt:-D
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Lot No.
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Concession No. IV N /-? I If'
Lot No.
Registered Plan No.
3. Reason for wishing to Remove trees.
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4. Describe species of.trees and size of trees to be removea.
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Area to be clE!ared (in metric)
Area ,;¡. ð J!Üí#'¿'£
6. Has the owner previously applied for and been granted permission to remove trees?
Yes (X) No ( )
If yes, please indicate the purpose to which they were removed approximate size of area
cleared and date.
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7. Names, mailing addresses and phone numbers of all owners of property which abutts the
land of the owner of the trees in respect to which this application is made as per section
9.2 of the act. (If insufficient space below please attach another sheet of paper)
NAME MAIliNG ADDRESS PHONE NUMBER
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8. Other information deemed pertinent to this application.
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9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by
35 centimetres. showing:
(a) The parcel of land that is the subject of this application, clearly indicating the
area proposed to be cleared and the area or trees which will remain.
(b) buildings on the owner's property and also on the abutting property.
(c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.)
10. As an on site inspection will be made. Use perimeter of trees which will remain if this
application is granted, must be marked by spraying or some other means, to clearly
indicate during this visit what is proposed to be removed.
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Signature of Ap· cant or
Authorized Agent
Note: If this application is signed by other than the owner, written authorization of the owner(s)
must accompany the application. If the applicant is a corporation, the application must be signed
by an officer (and that position must be indicated) and the corporate seal shall be affixed.
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91.4
REPORT TO COUNTY COUNCIL
FROM:
Kate Dymock, Manager of Resident Care, Bobier Villa
DATE:
June 29, 2004
SUBJECT: Fundraising by Staff at Bobier Villa
Introduction:
The staff at Bobier Villa are planning to create and sell a cookbook filled with recipes from staff, residents
and families with proceeds to our Palliative Care Initiative.
Discussion:
The Palliative Care Team at Bobier Villa recognised that the end of life process is often very difficult and
that families and residents often have varying needs. We would like to develop a mobile cart filled with a
variety of items to meet these needs (music, books, and videos).
Staff began fundraising this spring and to date have raised $240 through potluck meal days for staff and
a silent auction with prizes donated by staff. We are now planning to sell (for $10) a cookbook filled with
recipes donated by our staff, residents and families.
Printing companies approached have shared that if we compiled the recipes they could produce a
professionally printed and bound cookbook for approximately $3.50 to $5.00 per book depending on
size. Some businesses will "print as you sell" to decrease initial costs.
As an alternative, staff has offered to compile the book themselves using the laminator and photocopier
at Bobier Villa, then send the books to be bound. The supplies used could be reimbursed so there would
be no additional cost to the County. This option would raise the profit margin for the project but the book
would have more of a "home-made" look.
Conclusion:
We hope that County Council will support our endeavours. We would also appreciate any suggestions
that you have regarding the printing of this cookbook unique to Bobier Villa.
Recommendation:
THAT this report be received and filed.
Respectfully Submitted
Approved for Submi .
Mark. onald,
Chief Administrative Officer.
REPORT TO COUNTY COUNCIL
FROM: Sonia Beavers, Purchasing Co-ordinator
DATE: 05 July 2004
SUBJECT: 2000101 Surplus - Homes
INTRODUCTION
On August 29, 2002, Council approved the expenditure of $500,000.00 in surplus funds to
be allocated to the Homes for special projects that would support issues dealing with
compliance, resident safety and comfort and staff health and safety.
DISCUSSION:
The attached report outlines the expenditures made by the Homes during 2003 and 2004.
The total amount of surplus dollars was $500,000.00. Monies from the Bobier Villa and
Terrace Lodge donation accounts was also made available for purchases. A total of
$9,000.00 was transferred from the Terrace Lodge Donation Account and $22,751.00 was
transferred from the Bobier Villa Donation Account, totalling $31,751.00. No monies were
transferred from the Elgin Manor Donation Account. Those dollars were allocated to the
Capital Campaign Building Fund: The final total amount available for special projects for
the Homes was $531,751.00.
CONCLUSION:
To date purchases for the Homes total $508,107.24. There remains $23,643.76 in
surplus. On May 25, 2004, Council approved that these surplus dollars be allocated to the
recent capital projects budget, namely Terrace Lodge Renovations.
RECOMMENDATION:
THAT the report titled 2000101 Surplus - Homes be received and filed.
Respectfully Submitted
Approved for Sub
d~~a~~rs Q,..~ ''<A
Purchasing Co-Ordinator
Mark
Chief Administrative Officer
cY~~.J
Linda Veger
Director, Financial Services
Cumulative
Total
Row Total
EM
Terrace
Bobier
Unallocated Surplus for Homes
-31,751.00 -31751.00
-500000.00 -531751.00
989.21 -530761.79
499.00 -530262.79
128,042.00 -402220.79
920.00 -401300.79
5,788.61 -395512.18
82.00 -395430.18
292.00 -395138.18
645.00 -394493.18
31.00 -394462.18
14,541.89 -379920.29
139.00 -379781.29
229.00 -379552.29
1,049.00 -378503.29
7,373.69 -371129.60
12,360.00 -358769.60
39,692.00 -319077.60
727.00 -318350.60
10,115.58 -308235.02
8,755.00 -299480.02
3,615.00 -295865.02
78.00 -295787.02
1.935.37 -293851.65
11,095.73 -282755.92
10,789.00 -271966.92
5,805.97 -266160.95
742.00 -265418.95
6,815.00 -258603.95
5.000.00 -253603.95
649.00 -252954.95
22.00 -252932.95
5,556.00 -247376.95
3,246.00 -244130.95
9,847.00 -234283.95
164.158.00 -70125.95
15,873.79 -54252.16
8,397.00 -45855.16
1,005.40 -44849.76
4,017.00 -40832.76
2,936.00 -37896.76
248.00 -37648.76
7,636.00 -30012.76
461.00 -29551.76
2,919.00 -26632.76
2,989.00 -23643.76
Total Cost 508107.24
Surplus 23643.76
1 531751.001
22,579.00
292.00
3,611.95
12,360.00
12,718.00
727.00
78.00
5,556.00
12,768.00
8,397.00
2,936.00
2,498.00
84.520.95
-22751.00 -9,000.00
989.21
499.00
55.461.00 50,002.00
920.00
5,788.61
82.00
645.00
31.00
14,541.89
139.00
229.00
1,049.00
1,924.74 1,837.00
9,688.00 17,286.00
10,115.58
8,755.00
3,615.00
1,935.37
11,095.73
10,789.00
5,805.97
742.00
6,815.00
5,000.00
649.00
22.00
3,246.00
9,847.00
164,158.00
3,105.79
1,005.40
4,017.00
248.00
2,540.00
461.00
2,919.00
2,989.00
321.793.79
2,598.00
101,792.50
590002
Addition to Budgeted Amount
Budgeted Amount
Annen Painting
Appin Tree Farm
ARJO Canada Inc.
Beauticians' Supply Limited
Bernardo Group Limited
Brent Clutterbuck
Buckland Customs Brokers Limi
Canadale Nurseries Ltd.
Canadian Tire
CD Drywall & Acoustics Renovations
Coad Heating & Air fire flap damper
Don Martin Haulage top soil
Enterprise wrought iron work
Futuremed Health Care Products treatment carts
Integral Networking Solutions Consulting for old EM
Jones Packaging Inc. med carts
K & K Locksmiths digital safe
Koolen Electric newlight fixtures in
London Drain Service bobier villa
M.C.Healthcare Products Inc. furniture
Maxwell's Foto Source tripod
Media Multicom Communications Nurse call system
Millcreek Plumbing & Renovations
Ontario Door Controls Limited supply and install
POI London office workstations
R.L. SASBE Landscaping
Rainforest IngroundSprinklers lawn sprinkler
Rob Verkest landscaping concrete
Ruckus Fence fence & posts installed
Secord Home BUilding Centre drywall
Senior Technologies Tab Monitors
Southwest Doors & Tub Room
Spriet Associates blueprints
Stryker Bertec Beds
Swish Maintenance Limited autoscrubbers/Z buffers
Sysco Food Services of Ontario dishes
The Brick Warehouse fridge/microwave staff
The Graff Company Ltd. remove concrete
The Stevens Company Limited & Exam Light
Township of Malahide
VanPelt's
Vernacare Care Shop
Westburne Electrical Inc.
Wrought Iron Products Limited
Transfer Donation Funds
Monitors
posters
lighting old brick
supply and install
railing
move trees
Customs - Tabs
landscaping
christmas decorations
plants
scale/slings/chairs
new sink
Renovation:
Vascular Probes
pennit
laminator rolls
REPORT TO COUNCIL
FROM: Allan Reitsma, Directory of Information Technology
Linda Veger, Directory of Financial Services
DATE: July 13,2004
SUBJECT: Elgin Pioneer Museum Database Conversion
INTRODUCTION
Information about each Elgin Pioneer Museum artifact is maintained in a database that
has reached its capacity. The museum has approximately 35,000 artifacts of which only
4,000 had been entered into the current database before it reached its 1 Gigabyte
maximum capacity in early 2003. Having information about each artifact is crucial to
funding and the efficient operation of the museum. In order for the museum to operate
effectively the current database must be converted to one that is capable of handling all
museum artifacts.
DISCUSSION:
The Elgin Pioneer Museum database is important for several reasons:
1. Staff and volunteers use the database to:
· research the collection for the purposes of creating in-house and off-site
exhibits,
· creating on- and off-site programs for children and adults,
· doing inter-museum loans,
· submitting "whazzits" to the T J, and
· assisting the public who have questions about the collection, for example,
someone who wants to see their grandmother's wedding dress.
2. The database provides important information about each artifact, including its
present location, its characteristics, comments about its condition, history, donor
information, date of donation, etc. It also allows staff to cross-reference
information about artifacts in the database. This is important information if the
museum is to provide exhibits and programs that are relevant to the public that
the museum serves and to provide research assistance to other museums and
the public.
3. The database, when functioning properly, saves the staff time in cross-
referencing artifacts and locating them.
4. The photograph attached to each database record allows museum staff to easily
identify artifacts without handling them, which prevents damage from handling
etc.
5. A portion of the museum's grant funding from the Ministry of Culture depends on
having complete catalogue records.
6. Since museum staff hasn't been able to access the museum database, they have
had to rely on their memory of the collection when creating programs, exhibits,
researching etc. They also rely on their paper records, which are not complete
The many factors outlined above were rationale for the inventory and database project.
Obviously, searching a database is less time consuming and more effective than
scanning inventory logs, and accessing incomplete catalogue card files.
The County Archives currently uses Inmagic DB/TextWorks to maintain a database of
archived information. A natural extension would be to have the museum use this
database engine to house a database of museum artifacts. The county currently
maintains a 5 user license which will be sufficient to support both the archives and the
museum. Using Inmagic DB/TextWorks will provide continuity in use between the
museum and the archives.
Phipps & Associates have provided a proposal to convert the museum database and to
develop the interface/screens and reports required to support the museum. The total
cost of the proposal is $12,736.21 plus travel expenses (estimated to be $500).
Inmagic DB/TextWorks is not widely used and there are only 10 authorized dealers
worldwide of which. 2 are in Canada. Of the two in Canada one 'is in British Columbia,
the other is Phipps & Associates located in Guelph. Therefore, multiple bids could not
be developed. Phipps & Associates have done satisfactory work for the County
Archives in the past.
CONCLUSION:
The Elgin Pioneer Museum database is important to both the public and staff. The
current database holds only 4,000 of the 35,000 museum artifacts and must be replaced
in order to be useful. Phipps & Associates have submitted a proposal for $12,736.21 to
convert the database to Inmagic DB/TextWorks.
RECOMMENDATION:
THAT Phipps & Associates Inc. be contracted to convert the Elgin County Pioneer
Museum database to Inmagic DBfTextWorks for $12,736.21, plus expenses;
THAT funds be taken from Information Technology reserves.
Respectfully Submitted
Approved for Su
;t þ--
Alla~eitsma
Director of Information Technology
/,"
~
Lin~~~ hJQ-' /
Director of Financial Services
Mark G. C
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
June 29, 2004
SUBJECT: Legion Tax Rebate
INTRODUCTION:
At the last Council session, staff was instructed to review whether or not the
Royal Canadian Legions within the County could have their assessment changed
from residential to commercial in order meet the requirements of By-law 98-34.
This By-law allows property tax rebates for eligible charities.
DISCUSSION:
A copy of the previous report is attached for your information.
The authority to change an assessment class is not a municipal responsibility.
The Assessment office (MPAC) holds that responsibility therefore there appears
to be little chance of changing the class.
Chatham Kent has amended their by-law to include Legions in the rebate
program. They have not experienced any difficulty with other organizations
requesting the same status as Legions within the rebate by-law. A sample of a
by-law amendment is attached for your information.
CONCLUSION:
A sample by-law amendment is attached to this report for Council's
consideration.
RECOMMENDATION:
As determined by Council.
Respectfully Submitted
~ ..~
,--- ~.
Oj~ ~~
Linda B. Veger
Director of Financial Services
Mark G. c
Chief Administrative Officer
COUNTY OF ELGIN
By-Law No.
"A BY-LAW TO AMEND BY-LAW 98-34"
WHEREAS Section 361 of the Municipal Act, 2001, S.O. 2001, c.25, provides
that Council may pass bylaws to provide a rebate program for eligible charities
for the purpose of giving relief from taxes on the eligible property they occupy.
AND WHEREAS Council has now passed a motion including Legions under
section 361 of the Municipal Act.
AND WHEREAS By-Law 98-34 provided for a tax rebate program for eligible
charities.
AND WHEREAS Council deems to include Legions in the aforesaid by-law.
NOW THEREFORE the Council of the Corporation of the County of Elgin enacts
as follows:
1. That Subsection 1 (b) of by-law 98-34 be amended by adding thereto, after
the last word, " and Branches of the Royal Canadian Legion."
2. That notwithstanding Subsection 3(a) and 3(b) of by-law 98-34 Royal
Canadian Legions shall be entitled to a rebate of 100% of the taxes levied
with respect to property occupied by the Royal Canadian Legions and
used for their purposes regardless of property class.
3. That branches of the Royal Canadian Legion become eligible for tax
rebates under this by-law effective January 1, 2005.
REPORT COUNTY COUNCIL
FROM:
Linda 8. Veger, Director of Financial Services
DATE:
June 9, 2004
SUBJECT: Royal Canadian Legions - Update
INTRODUCTION:
The Municipality of West Elgin forwarded a request to the County:
Resolved that Council request the County of Elgin amend By-law 98-34 to
include Royal Canadian Legions,
And further that the County are requested to assume their portion of the refund.
Carried.
By-law 98-34 provides a property tax rebate program for eligible charities.
DISCUSSION:
The Municipalities were polled with the following results:
Southwold, Dutton/Dunwich, and Malahide - no legions
Central Elgin and Aylmer have their own by-laws in place that speak directly to a
reduction or rebate of the legions' taxes.
Bayham - provides a grant - do not agree with adding legions to the Charity
Rebate Program.
West Elgin - two legions - have their own by-law in place for legions.
Council requested some additional information on the tax rebate program.
Currently only Bayham has a charity that has applied for a reduction under the
by-law. The cost to the County in 2003 was $101.68.
Legions are assessed as residential and not commercial. The County by-law
states that the charity must "be occupying leased commercial or leased industrial
property. A charitable organization that owns the property it occupies is assessed
as residential and therefore the rebate does not apply."
The total assessed value (residential) of the five legions within the County was
737,000 in 2003. County taxes on this assessed value (2004 rates) are
approximately $4,240. This would be the amount charged back to the County by
the Municipalities as our share of the rebate program.
Royal Canadian Legions do not meet the criteria as determined within the by-law
- see attached Appendix 1 - Similar Organizations Eligible for Tax Rebates and
Appendix 2 - Organizations Not Eligible for Tax Rebates. Municipalities have the
authority to reduce or rebate the Legions' taxes apart from the County By-law 98-
34.
Allowing the Royal Canadian Legions to be included in the Charitable
Organizations Rebate by-law is precedent setting. It opens the door to other
organizations to approach the County for inclusion in the by-law.
RECOMMENDATION:
THAT the Municipality of West Elgin be advised that the County is not prepared
to include Royal Canadian Legions in its Tax Relief - Charitable Organizations
by-law.
Respectfully Submitted
¿~~
Director of Financial Services
Ma McDonald
Chief Adminrs r .
Icer
REPORT TO COUNTY COUNCIL
FROM:
Dianne Palmer, Library Coordinator
Cathy Bishop, Director of Library Services
DATE:
June 24, 2004
SUBJECT: Update: Interim Distribution Cheque from Bankruptcy of Divine
Solutions Inc.
INTRODUCTION
In February 2003, the Library presented a report to Council outlining the fact that
the County library and several other library systems were not going to be
receiving the magazine subscriptions which had already been paid for because
the magazine vendor, Divine Solutions Inc., had filed for bankruptcy. At that
time, Council recommended that the Library retain the County solicitor to
correspond with the Trustee in Bankruptcy, PricewaterhouseCoopers, on the
library's behalf.
DISCUSSION
The County solicitor submitted a Proof of Claim form on behalf of the Library to
PricewaterhouseCoopers in 2003. The amount of the claim totalled $6,930.14.
The cost to the County for the solicitor to act of our behalf was $633.40.
Recently we received an interim distribution chegue from the Trustee for
$1,366.46. We were informed that "depending on the outcome of future activities,
the Trustee will perhaps be making a further interim dividend once the property is
sold and, ultimately, a final dividend once the administration of the claim is
completed".
CONCLUSION
Staff were very pleased to have received this cheque as we were not very
hopeful of receiving any money once we were informed of the bankruptcy.
Interim Distribution Cheque from Bankruptcy of Divine Solutions Inc
RECOMMENDATION
'ved and filed.
RefI!ectfUlly ub . ed
1:::J.t. -------- ~
Dianne Palmer
Library Coordinator
Mark
Chief Administrative Officer
~~
Cathy Bi op
Director of Library Services
2
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop, Director of Library Services
DATE: July 2,2004
SUBJECT: Renaming of the Port Burwell Library
INTRODUCTION:
The Council of the Municipality of Bayham received a request from the Port
Burwell Marine Museum Committee to rename the Port Burwell Library to the
Fred Bodsworth Public Library of Port Burwell.
The Council of the Municipality of Sayham at their meeting held May 20, 2004
passed the following resolution:
"THAT Council supports the request to rename the Library in Port Burwell to the
Fred Bodsworth Public Library of Port Burwell and recommends support by the
County of Elgin.."
DISCUSSION:
In September of 2003, a proposal was brought forward from the Friends of the
Library group to the Municipality of DuttonlDunwich to change the name of the
DuttonlDunwich Reference Library to the John Kenneth Galbraith Reference
Library. County Council supported the proposal based on the following
information:
· That Mr. Galbraith had contributed funds to build a new library facility in
Dutton
· That Mr.. Galbraith was a resident of the community
· That there was local community support
· That a copy of each of Mr. Galbraith's works would be donated to the library
· That the name change may assist in funding opportunities for the library
· That the only substantial cost associated with the name change was the
signage for the building and that the Friends group absorb the cost.
Since this is the second request within a year to change the name of a library
and recognizing that County Council is responsible for the delivery of library
service throughout Elgin County, staff believes that a library policy should be
developed to assist Council with this request and with future requests. (See
attached Draft Library Policy)
Page 2
Renaming of the Port Burwell Library
CONCLUSION:
Staff believes that the attached library policy will assist Council with the current
request from the Municipality of Bayham and with potential future requests.
RECOMMENDATION:
THAT the attached library policy called "Renaming Branch Libraries in Elgin
County" be approved and
THAT Council consider the request from the Municipality of Bayham to change
the name of the Port Burwell Library to The Fred Bodsworth Public Library of Port
Burwell.
Respectfully Submitted
ç~~
Cathy Bi op
Director of Library Services
Ma on
Chief Administrative Officer
DRAFT
Library Policy
Renaming Branch Libraries in Elgin County
1.. In all cases both County Council and the local Municipality shall approve
the name change. If there is no mutal agreement, the library name will not
be changed.
2. County Council shall not incur any costs associated with the name change
unless the County initiates the change.
3. Library name changes for any library within Elgin County shall only be
approved once every twenty (20) years.
4. The Municipality or geographic location in which the library is located shall
be included in the suggested name change.
Approved by County Council
July, 2004
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: June 18/ 2004
SUBJECT: Request to Reconstruct Plank Road in the former Village of Vienna
INTRODUCTION
The County of Elgin has received a request from the Council of the Municipality of Bayham
to make improvements to Plank Road in the former Village of Vienna.
The correspondence is attached for your information.
DISCUSSION:
The County of Elgin received Plank Road, also known as County Road #19 (formerly
Highway #19) from the Province in 1997. The traffic volumes on the sectiòn of Plank
Road in the former Village of Vienna are 2/300 vehicles per day. The majority of this
section of roadway has successive layers of Hot Mix Asphalt. The drainage infrastructure
is effectively at the end of its lifecycle and must be replaced prior to completing any
roadway surface improvements. An estimated cost for this project is $2/100/000. The
cost estimate also assumes that staff will administer and inspect the projects therefore any
additional consultant costs are also not included in this estimate.
Staff have identified more than $135 Million Dollars worth of County Road needs, that
ideally would be completed within the next 5 years. As Council is aware, approximately
$4.3 Million is allocated for County Road Capital Projects annually at current budget
allocations, therefore staff must prioritize road projects considering safety issues and
methods of construction. For example, this section of roadway in Vienna would be
reconstructed not rehabilitated, in other words, no existing infrastructure would be
salvaged, therefore, there are no benefits to the project being initiated now or in the
future before safety issues become apparent.
Although staff has identified this roadway as a "Now Need" it has not been included within
the 5 Year Capital Plan because of other priorities. The road is not in an unsafe condition
and because the method of rehabilitation is destructive, additional costs will not be
realized if this project is postponed.
For Council's information, a few major projects are listed below (in no particular order)
that are identified by staff as needs, however, cannot be accommodated within the
proposed 5 year Capital Plan. The proposed 5 year Capital Plan is evaluated annually.
· Dexter Line Environmental Assessment and possible road relocation - $8 Million
· Talbot Line Rehabilitation / Reconstruction (66 km) - $15 Million
· Sunset Road Reconstruction - $5 Million
CONCLUSION:
The Municipality of Bayham has formally requested information on the County of Elgin's
plans with regard to this section of road and when it might be planned for improvements.
The cost of this work is estimated at over $2 Million. At current budget allocations it would
be realistic to presume this project will require 2 years to complete once initiated.
Staff has also identified this section of roadway as requiring reconstruction, however, has
not included the work to commence within the next 5 years as the method of
reconstruction is destructive, road safety concerns are not imminent and other road
projects are taking precedence over available funding.
RECOMMENDATION:
THAT the Council of the Corporation of the Municipality of Bayham be informed that, with
available funding resources, other County Road projects are taking precedence over the
reconstruction of Plank Road; and also,
That a copy of this report be forwarded to the Municipality of Bayham for its information.
Respectfully Submitted
mvJ~~
Clayton Watters
Director of Engineering Services
Approved for Submi .
Mark .
Chief Administrative Officer
06/07/2004 MON 9:41 FA! 519 866 3884 Municipality of Bayham
Municipality of
Bayham
P.O. Box 160,934-( Plank Road,
Stciftordville, Ontario NO] 1YO
Tel: (519) 866-5521 . P""; (519) 866-3884
emaiI: bayham@bayham.on.ca
June 7, 2004
Fax No. (519) 631-4297
Clayton Watters
Manager of Engineering Services
County of Elgin
450 Sunset Road
St. Thomas, ON
N5R 5Vl
Dear Mr. W atter$~
Re: . County Road #19 CPlal1k Road) in Vienna
CoUncil has heard from delegations in recent months ahout the poor overall condition of
the section of Plank Road within thefonncr Village of Vienna. Aside from maintènance
items, questions arise regarding the eventual reconstruction, iri.cluding installation of curb
and guttei- to better define the traveled road.
Council is requesting Infonna.tion on the County plans respecting this section of road, and
when it might be planned for improvements.
Also, could you also advise of the details of your plans respecting the north bridge
replacemenf?
Thank you for you consideration.
/ ,
/ Y¡drsrIY:/
c----:-/..I,~.~~.
'r} , 'I {__.._
~. KJfIi'{.mg , .M.O.,
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~002/002
REPORT TO COUNTY COUNCIL
FROM:
Clayton Watters, Director, Engineering Services
DATE:
June 7, 2004
SUBJECT: 2003 Lower Tier Operations Cost Summary
Introduction
As directed by Council this annual report summarizes the local maintenance activities and
cost expended in 2003 as provided by our lower tier municipalities.
In 2001 Council amended the maintenance payment allocations for the lower tiers and
payments are now based on the number of kilometers maintained and roads with higher
traffic volumes receive more compensation. In 2002 the compensation formula was once
again adjusted to reflect additional urban maintenance responsibilities. The compensation
is also adjusted to include the Ontario Consumer Price Index inflation for October annually.
Discussion
The following table examines expenditures per municipality and their surplus or deficit for
maintenance activities during 2003. Please note that a 5% overhead allowance has been
included in the expenditures.
Municipality 2003 Allocation Expenditure Surplus I % Over Number of
(as reported) Deficit I Under Kilometers
Budget Maintained
Aylmer $13,343.83 $ 18,349.50 -$5,005.67 -37.51 4.07
Bayham $302,925.32 $ 320,993.17 -$18,067.85 -5.96 97.421
Central Elgin $431,365.52 $ 512,278.47 -$80,912.95 -18.76 136.089
Dutton / Dunwich $308,558.00 $ 335,121.59 -$26,563.59 -8.61 96.787
Malahide $458,989.55 $ 508,520.32 -$49,530.77 -10.79 146.135
Southwold $337,724.00 $ 333,070.49 $4,653.51 1.38 106.593
West Elgin $309,749.97 $ 354,254.30 -$44,504.33 -14.37 99.453
Total $2,162,656.19 $ 2,334,144.95 -$171,488.76 -7.93 686.548
It should be noted that all expenditure figures are provided by the municipalities and are
not audited. It might also be assumed that almost all of the municipalities overspent their
2003 allocation due to the extraordinary number of winter storm events experienced during
this reporting period.
Road maintenance funding is allocated for the repair and maintenance of road
infrastructure in order that it functions as it was designed and it is maintained at its current
state. The County as part of its capital program, which is approved annually by County
Council, completes all improvements to the infrastructure. Municipalities can request
minor capital improvements to reduce maintenance activities in identified areas through
the County's Capital Project Communication Protocol.
The County inspects the road system quarterly and identifies any deviations from the
County's Minimum Maintenance Standards and reports these to the municipality. The
municipality is then requested to rectify the specific condition and sign and date when the
work was completed and return the notice back to the County of Elgin.
The activity reports summarize maintenance work completed on County roads on a
monthly basis. Upon review all reports were in order and no extraordinary events
occurred.
Summary of 6 vear (1998 - 2003) Maintenance Expenditures
Municipality Total Amount Spent OVER Total Amount Spent UNDER Total Number
Maintenance Allocation over Maintenance Allocation over of Kilometers
the last 6 years the last 6 years
Aylmer $4,505 4.07
Sayham $79,332 . 97.42
Central Elgin $194,813 136.09
Dutton I Dunwich $73,037 96.79
Malahide $16,631 146.14
Southwold $68,446 106.59
West Elgin $150,396 99.45
Total $284,395 $302,765 686.55
Conclusion
Last year the municipalities collectively over spent their Maintenance Allocations by 7.93%
or $171,189. In the last six-year period, 1998 -2003, the municipalities collectively under
spent their maintenance allocation by $18,370.
If a municipality finds themselves consistently overspending their allocation when
neighbouring municipalities are under-spending their allocations, the municipality has the
option to review the level of service they are providing.
Recommendation
That this report be received and filed.
RESPECT FULL Y SUBMITTED
ú0uJÍA\ß
APPROVED FO
CLAYTON D. WATTERS, DIRECTOR
ENGINEERING SERVICES
MARK MC
CHIEF ADMINISTRATIVE OFFICER
REPORT TO COUNTY COUNCIL
FROM:
Clayton Watters, Director of Engineering Services
DATE:
June 24, 2004
SUBJECT: Wonderland Road - Update
Introduction
At the January 20, 2004 County Council meeting the following recommendation was
approved,
"That the lands described in Deed #120592, being Lot 45, Concession EBNTR, a section of
land 34 feet wide by 1320 feet long, be transferred to the Township of South wold as it is
not required by the County of Elgin; and also,
That the first right of refusal be allocated to the County of Elgin should the Township of
Southwold decide to remove said lands from the road system. "
The road widenings were purchased either by deed or expropriation. When the road was
transferred to the Township of Southwold only the expropriated sections were transferred.
The sections purchased by the County of Elgin continued to be registered to the County.
In the previous report only one property was thought to be by deed.
In other words, 3 additional pieces of surplus lands should be transferred to the Township
of Southwold as these parcels were overlooked during the initial transfer.
Discussion
Wonderland Road (County Road 26) was under the jurisdiction of County of Elgin until
1986. One piece of property was purchased through the expropriation process and four
pieces through the deed process. The property purchased (34 feet) was for road widening
on the west-side of the road allowance.
A review of the files by the County solicitor revealed that four pieces of property were
purchased by deed and one through expropriation rather than the opposite. In fact, three
additional sections in Lots 41, 42, 43 were purchased by deed.
The County of Elgin will have to declare the three additional pieces surplus and place a
notice declaring this in the local paper.
Conclusion
That the lands described in Deed No. 120592, purchased for road widening purposes, are
not required by the County of Elgin for its road system. Therefore, the County has no
concerns to transfer the property to the Township of Southwold understanding that this
property will be included in the Township's road system.
Recommendation
That the lands described in Deed No. 120592, Lots 41, 42, 43 and 45 be declared surplus;
and also,
THAT the lands described in Deed No. 120592, Lots 41, 42, 43 and 45, Concession EBNTR,
be transferred to the Township of South wold; and also,
THAT the first right of refusal be allocated to the County of Elgin should the Township of
Southwold decide to remove said lands from their road system.
R~O~r;I~~mitted'
Clayton Watters,
Director, Engineering Services
Approved for Submission,
M~~~
Chief Administrative Office
REPORT TO COUNTY COUNCIL
FROM:
Peter Dutchak, Technical Services Officer
Sonia Beavers, Purchasing Co-Ordinator
July 5, 2004
Polymer Modified Slurry Seal Type 2 - Continuous Run Equipment
DATE:
SUBJECT:
Introduction
As part of the approved 2004 Capital Budget, tenders were advertised as per the County's
Purchasing Policy and were received until Thursday, June 24, 2004 for Polymer Modified
Slurry Seal Type 2, using continuous run equipment.
Discussion / Conclusion
The tender was publicly advertised as per the County's purchasing policy. One company
submitted a tender for this contract as follows:
Company
MSO Construction Limited
MSO Construction Limited submitted the only tender at a total price of $66,735.90
(including taxes). There are limited companies that have continuous run equipment, which
may be the reason for receiving only one bid. The price includes labour, equipment and
material required to place approximately 33000 square metres of Polymer Modified Slurry
Seal Type 2, using continuous run equipment on two Elgin County Roads. The estimated
Capital allocation for this project was $75,000.00 therefore, the submitted tender is within
budget estimates. If interested, our lower tier partners are invited to benefit from this
tender.
Recommendation
THAT MSO Construction Limited be selected for the application of Polymer Modified Slurry
Seal Type 2 using continuous run equipment for the identified roads and quantities at their
submitted price of $66,735.90 inclusive of all taxes; and also,
THAT the Warden and Chief Administrative Officer be authorized to enter into an
agreement for Polymer Modified Slurry Seal Type 2(using continuous run equipment)
Contract No. 6250-04-02.
A(1lVJ~~mission,
Clayton Watters,
Manager, Engine
''-Ú
Mark. al
Chief Administrative Officer.
Pete Dutchak
Technical Services Officer
;1~n ,º,,().('\1Å~
y.J -
Sonia Beavers
Purchasing Co-Ordinator
REPORT TO COUNTY COUNCIL
FROM:
Peter Dutchak, Technical Services Officer
Sonia Beavers, Purchasing Co-Ordinator
July 5, 2004
Polymer Modified Slurry Seal Type 2
DATE:
SUBJECT:
Introduction
As part of the approved 2004 Capital Budget, tenders were advertised per the County's
Purchasing Policy and were received until Thursday, June 24, 2004 for Polymer Modified
Slurry Seal Type 2.
Discussion / Conclusion
The tender was publicly advertised as per the County's purchasing policy. Two companies
submitted tenders for this contract as follows:
Company Tender Bid
Oncludina taxes)
Cornell Construction Limited $95,979.00
MSO Construction Limited $97,824.75
Cornell Construction Limited submitted the lowest tender at a total price of $95,979.00
(including taxes). The total price includes labour, equipment and material required to place
approximately 57,500 square metres of Polymer Modified Slurry Seal Type # 2 on various
Elgin County Roads. The estimated Capital allocation for this project was $137,500.00
therefore, the lowest submitted tender is within budget estimates. If interested, our lower
tier partners are invited to benefit from this tender.
Recommendation
THAT Cornell Construction Limited be selected for the application of Polymer Modified
Slurry Seal Type 2 for the identified roads and quantities at their submitted price of
$95,979.00 inclusive of all taxes; and also,
THAT the Warden and Chief Administrative Officer be authorized to enter into an
agreement for Modified Slurry Seal Type 2 Contract No. 6250-04-01.
R~"Y S"bm;"ed,
(ðJ\~
Peter Dutchak
Technical Services Officer
Approved for Submission,
0JvJ ~-t8M
Clayton Watters,
Manager, Engineerin
~ ~n.A1-f j LJ
onia Beavers
Purchasing Co-Ordinator
Mark ,
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Technical Services Officer
DATE: June 21, 2004
SUBJECT: AIM PowerGen Corporation
Introduction
AIM PowerGen Corporation has requested a Council resolution endorsing their placement
of utility pole lines on Elgin County Roads to transmit electricity produced by wind turbines
(letter attached).
Discussion / Conclusion
AIM PowerGen Corporation is responding to a Ministry of Engergy's RFP for Renewable
Energy and they require a Council resolution and agreement in principle to facilitate their
proposal to the Province.
In general, AIM PowerGen is proposing to place a number of wind turbines in strategic
areas on properties along the north shore of Lake Erie in the Township of Malahide and
Municipality of Bayham. AIM is requesting to place a utility pole line along various County
Roads to collect and distribute the created electrical power.
AIM had considered joint-use options to share pole line infrastructure with Ontario Hydro,
however, they have concluded that shared pole lines will cost 2-3 times compared to
building their own pole line opposite of existing Ontario Hydro poles.
After discussions with Ontario Hydro, AIM is specifically requesting from the County of
Elgin an easement within existing road right-of-ways to build a pole line on the opposite
side of existing Ontario Hydro pole lines. Where no existing pole lines exist, AIM will place
their proposed poles on either side of the road as directed by staff.
Staff have issues with approving the placement of additional pole lines on roads that
currently house utility poles. In most cases, utility poles have been placed on the side of
road that will accommodate them the best. Additional poles will consume valuable right-
of-way area, make certain construction and maintenance activities more onerous and
create more potential roadside hazards. For these reasons, staff does not suggest Council
endorse the "twinning" of utility poles. Staff does however believe co-operation to
facilitate the creation and distribution of environmentally friendly power generation
solutions is important, therefore, a resolution similar to the following could be endorsed by
County Council.
Once staff has approved the location and placement of the proposed infrastructure, a road
user agreement will be entered into with AIM PowerGen Corporation.
Recommendation
THAT the County of Elgin will approve in principle the placement of power distribution
lines on Elgin County Road property were the proposed infrastructure does not conflict
with the County's corridor control philosophy; and,
THAT the County of Elgin is prepared to enter into discussions with AIM PowerGen
Corporation to determine the location of power distribution lines on County Roads.
Respectfully Submitted,
Approved for Submission,
~
~~
Clayton Watters,
Manager, Engineering Services
Pet r Dutchak
Technical Services Officer
Mar on
Chief Administrative Officer.
N
200 CONSUMERS ROAD. SUITE 604. TORONTO" ONTARIO. M2J 4R4
Friday, June 04, 2004
Mr. Clayton Watters
Manager of Engineering Services, County of Elgin
Administration Building
450 Sunset Drive
SI. Thomas, ON
N5R 5V1
Dear Mr. Watters,
As you are aware from discussions with Jim Wilgar, AIM POWERGEN Corporation is
intending to bid the proposed Erie Shores Wind Fann into the upcoming Ontario
Government Renewable Power Request for Proposals. We are currently finalizing a
number of critical budget design elements including the electrical collector and
transmission lines.
I am writing to request a resoiUtiori and approval in principle from the County for an
easement w~hin the existing right-of-way, on the, opposite side as the existing. Hydro-
One lines, for the' èonstructibn of AIM's electrical collector line.s. An update on Ontario
Ministry of Energy's Request for Qualifications/Request for Proposal for Renewable
Energy, and ourreason for the above request are discussed below.
The RFQ document was released on April 28 and the RFP document will be released in
June. The government's evaluation will include technical criteria, corporate background,
and bid price for the electricity. Bids that meet basic requirements will proceed to the
second phase of evaluation where price will be the governing factor.
Based on this criteria, we are examining approaches to reduce our project costs to
increase our probability of a successful bid. A major ~em is the cost for the new 27.6 kV
electrical collector lines that will run along the side of the roads (Nova Scotia Line/County
Road 42, Richmond Rd.,Vienna Line east of CarierRoad and Lower Side Road/Glen
Erie Line) within the municipal and county right-of-way. These lines will collect power
from the individual turbines and convey it to the new electrical sub-station just north of
Port Burwell. Hydro-One currently has lines on wooden poies to distrìbute power tü
local customers. The AIM lines will be carried on wooden poles, approximately 45 - 50
ft. above ground and with maximum spacing between poles of approximately 150 to 230
ft, similar to the existing Hydro-One lines in the area.
Three options h~.ve ~eri considered for the'routîng of our required lines:
a) AIM builds itS own poles on the other side of the road as the existing Hydro"one
liri.,s. In somesections'ofihe"roads, where there are no existing \ijldro,.One
lines, AiM would have the only lines.
b) Share pòles Ooint-use) with Hydro-One on same side of the road as existing
poles. The poles would carry existing Hydro"one lines and our new required
RECEIVED JUN 0 72004
,
lines, on the same side of the road as the existing lines. This would require
replacement of the existing poles with taller poles.
c) Share poles Ooint-use) with Hydro-One on the opposite side of the road as
existing poles. Hydro-One would build a new set of poles on the opposite side
as the existing poles to carry both their lines and the AIM lines, and the existing
lines would then be removed.
We have had a number of meetings with Hydro-One on the design and cost implications
of this. Due to the complexities of transferring "operating" wires, and minimizing service
disruptions, the costfor options (b) and (c) are about 2-3 three times as high as for
option (a). This could resuit in a cost premium to the project of over $4 million, which is
a very significant amount.
We also request basic infomlation about the existing road widths, right-of-way
dimensions, and other existing services in the right-of-way to allow us to proceed with
more detailed engineering. We will be providing more details on the roads for which this
request is being made.
As this item will have a significant impact on our bid that has to be submitted by the end
of July, time is of the essence. We will be in contact with you to discuss any questions
that you may have or attend any council meeting related to the matter.
We appreciate your assistance to date and look forward to working together on these
final project design elements.
Yours very truly,
ÁA-c
Mike Crawley
President & CEO
AIM PowerGen Corporation
(416) 502-0993 x224
Cc: WiI Pol- Cumming Cockburn
Sunil Kumar - MacViro Consultants Inc.
..
REPORT TO COUNTY COUNCil
FROM:
Jim Carter, Corporate Facilities Officer
Sonia Beavers, Purchasing Co-Ordinator
DATE: June 29, 2004
SUBJECT: Consulting Services, Mechanical Review
Introduction
As part of the approved 2003 Capital Budget, formal written quotations were obtained as per the
County's Purchasing Policy and were received until Thursday, July 8, 2004 for the provision of a
building condition report (mechanical) for the Administration Building.
Discussion / Conclusion
There were four companies invited to submit a formal written quotation as per the County's
purchasing policy. Two companies submitted bids for this contract as follows:
Company Tender Bid
(jncludina taxes)
Smvlie & Crow $ 16,585.00
Peter T. Mitches & Associates $ 18,832.00
One company did not submit a bid since they do not have the equipment to meet our specifications
and a second company's schedule did not permit them to submit a bid.
Smylie and Crow submitted the lowest bid at a total price of $16,585.00 (including taxes) to provide
Consulting Services to undertake the preparation of a Building Condition Report (Mechanical Review)
for the Administration Building. The estimated Capital allocation for this project was $20,000.00,
(which includes mechanical, electrical, building envelope and site services). These combined services
exceed the budget allocation by $5,500.00.
It should be noted that there may be some activities within the mechanical review which may not be
necessary. If this is the case the project cost will be reduced and therefore may not realize a shortfall
on this capital project.
Recommendation
THAT Smylie and Crow be selected as the Consultant to undertake the preparation of a Building
Condition Report (Mechanical Review) for their submitted price of $ 16,585.00 inclusive of all taxes.
Respectfully S / itted,
()
¡ ¡
ì J
AÜJlJXt',;OO'
Clayton Watters,
Director, Engineerin
J~Q",- ..~rú/)
Sonia Beavers
Purchasing Co-Ordinator
Mark G. ,
Chief Administrative Officer.
13
REPORT TO COUNTY COUNCIL
FROM: Meridith Goodwin, Construction Technician
Sonia Beavers, Purchasing Co-Ordinator
DATE: July 5, 2004
SUBJECT: Roadway Signage
Introduction
As part of the approved 2004 Capital Budget, formal written quotations were obtained as per the
County's Purchasing Policy and were received until Tuesday, June 29, 2004 for the labour and
material to manufacture and deliver Roadway Signage.
Discussion / Conclusion
There were five companies invited to submit a formal written quotation as per the County's
purchasing policy. Three companies submitted bids for this contract however, two bids were
received late and were returned unopened to the bidders. A fourth company submitted a Notice of
No Bid which stated "their schedule would not permit them to perform." The bid result is as follows:
Company
Cedar Si ns
Cedar Signs submitted the only acceptable bid at a total price of $ 16,426.36 (including taxes) to
provide all labour and material necessary to manufacture and deliver all signs as listed in the
quotation form. The estimated Capital allocation for this project was $ 45,000.00, (which includes
supply and installation of roadway signage) therefore, the submitted bid is within budget estimates.
If interested our lower tier partners are invited to benefit from this quotation.
Recommendation
THAT Cedar Signs be selected for the manufacture and delivery of roadway signage for their
submitted price of $ 16,426.36 inclusive of all taxes.
Approved for Submission,
~V0~
Clayton Watters,
Director, Engineering Services
~1r~~
Meridith oodwin
Construction Technician
~-~~,~
Sonia Beavers
Purchasing Co-Ordinator
~
Chief Administrative Officer.
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Technical Services Officer
DATE: July 6, 2004
SUBJECT: Vienna North Bridge Deck Replacement
Introduction
As part of the approved 2004 Capital Budget, $1.2 Million has been allocated for the
Vienna Bridge North Deck Replacement. In 2002 the same work was completed on the
Vienna Bridge South (Edison Bridge) and partly funded by the OSTAR programme.
Because of a busy construction season, bridge contractors are either not adding any
projects to their schedule or charging a premium to complete projects this year.
Discussion / Conclusion
Tenders for the Vienna North Bridge Deck Replacement were advertised per the County's
Purchasing Policy with only 1 tender taken and none submitted. Discussions with the
County's consultant and bridge contractors in Southwestern Ontario has confirmed that
many bridge contractors are busy and costs are inflated by as much as 20% for work
completed this construction season.
Original scheduling for this work was to begin in early September to comply with
Department of Fisheries and Oceans regulations and to mini mise disturbance to the local
tourism industry. Staff believes that more competitive pricing for this project could be
obtained if the work was to begin in the late winter/early spring of 2005; a time of year
less busy for bridge contractors.
A project start date in March 2005 will likely comply with DFO requirements and provide
work for contractors during less busy periods, therefore, possibly yielding lower
construction prices. Informal discussions with two area bridge contractors has suggested
that the County could save as much as $200,000 if this work was scheduled early next
year. The County's engineering consultant has also confirmed that in his opinion the
existing deck would remain in a safe in-service condition if the project were delayed until
2005.
i ¡
Recommendation
THAT the Vienna North Deck Replacement project be re-tendered early in 2005.
Respectfully Submitted,
Approved for Submission,
~
Peter Dutchak
Technical Services Officer
aMoc~
Clayton Watters,
Manager, Engineering Services
1 2
REPORT TO COUNTY COUNCIL
FROM:
Peter Dutchak, Technical Services Officer
Sonia Beavers, Purchasing Co-Ordinator
DATE:
June 29, 2004
SUBJECT: Engineering Services for Design Traffic Signals
Introduction
As part of the approved 2004 Capital Budget, formal written quotations were obtained as per the
County's Purchasing Policy and were received until Thursday, July 8, 2004 for Engineering
Services for Design of Traffic Signals.
Discussion / Conclusion
Three companies were invited to submit a formal written quotation as per the County's
purchasing policy. All three companies submitted bids for this contract as follows:
Com an
Stantec Consultin Limited
Delcan
Lea Consultin Limited
Stantec Consulting Limited submitted the lowest bid at a total price of $15,589.90 (including
taxes). The total price includes Engineering Services for design and assist with contract
preparation and construction inspection for installation of traffic signals at the intersection of
Wellington Road (County Road # 25) and Ron McNeil Line(County Road # 52). The estimated
Capital allocation for this project was $ 110,000.00 (which includes engineering, supply and
installation of traffic signals), therefore, the lowest submitted quotation is within budget
estimates.
Recommendation
THAT Stantec Consulting Limited be selected as the Consultant to undertake the Engineering
Services for design and assist with contract preparation and construction inspection' for
installation of traffic signals for their submitted price of $15,589.90 inclusive of all taxes.
App W to< "bm;"~"
Clayton Watters,
Director, Engineerin Services
Pet Dutchak
Technical Services Officer
.;J (o/Vv.. r~ ß.u.< .< rú../
Sonia Beavers
Purchasing Co-Ordinator
'1
Mark G. Mc ,
Chief Administrative Officer.
14
~ A r
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Technical Services Officer
DATE: 09 July 2004
SUBJECT: A.O.R.s. Municipal Trade Show Summary - June 2nd and 3rd, 2004
INTRODUCTION
On June 2nd and 3rd, 2004 the annual A.O.R.s. Municipal Trade Show was hosted by our
Elgin County Municipal Supervisor's Association and held at the newly constructed East
Elgin Community Complex.
DISCUSSION I CONCLUSION:
This year's show was a tremendous success. Approximately 2,000 visitors attended this
year's Municipal Trade Show at the East Elgin Community Complex to view what's new in
the municipal services industry. It was a pleasure to see that most if not all County
Councilors attended this event. Thank you for attending and we hope that you obtained
some valuable information that will assist you in providing quality services in your
municipality.
In order to foster a successful show of this magnitude, a great deal of planning and
resources were required. Approximately 100 municipal volunteers across Elgin County
assisted during the week of this event. Without the support of County and local Councils,
our group would not have been able to host this show. Thank you for your support.
The newly constructed East Elgin Community Complex was also important for our show's
success. This state of the art venue received so many positive comments from visitors
and vendors that it almost directed too much attention away from the show. We are
confident that this facility will continue its success in hosting significant events in Elgin
County in the future.
As a result of the show's success, the Elgin County Road Supervisor's Association has
committed $25,000 towards establishing an annual scholarship bursary for college
students attending a Civil Engineering Technology programme.
15
RECOMMENDATION:
For Councils Information.
Peter Dutchak
Technical Services Officer
aIvJ~~
Clayton Watters
Manager of Engineering Services
Approved for Submission
M~
Chief Administrative Officer
1 6
CORRESPONDENCE - JULY 13.2004
Items for Consideration
1. Thomas K. Findlay, Chairman, Kirkin' of the Tartan Committee, with a request to
borrow the Elgin County flag and pole for the Kirkin' 0' the Tartan parade and service
at Knox Presbyterian Church in St. Thomas on September 19 at 10:30 a.m.
2. Attorney General Michael Bryant, re: Provincial Issues - Highway 401 Traffic
Offences loss revenue to County.
3. Rob Lindsay, Tree Commissioner, advising of the first meeting of the Tree By-Law
Review Committee on September 28th, 2004 at 7:00 P.M., Committee Room #2,
Administration Building, 450 Sunset Drive.
Kirkin' 0' the Tartan Committee
Knox Presbyterian Church, St. Thomas
SS Hincks Street, St. Thomas, Ontario, NSR-3N9
(519) 631-2414
June 15, 2004
Elgin County Council
Elgin COUl'lt'ý Administration Building
450 Sunset Drive
St. Thomas, Ontario
N5R-5V1
rn.! ~~
",~1./t\;j ~ y
Dear Council:
Please accept this letter as a formal request to borrow your Elgin County flag and accompanying pole
for our Klrkln' 0' the Tartan parade and service. This will be held at 10:30 a.m. on Sunday, September
19, 2004 at Knox Presbyterian Church in St. Thomas, Ontario, Canada.
This very moving ceremony will include a brief parade with an honour guard, tartan bearers and pipes
and drums. Our Church was established In this community' In 1837, 30 years prior to ConfederatIon.
Knox Church is very proud of our Scottish heritage and hope to honour and celebrate that during this
service.
It is our committee's intent to fill Knox Church for this service, meaning a capacity of over 600
worshippers. We are honoured to have Reeve Wilson join us for this very unique service and hope to
be able to include the County flag in our Colour Guard.
Again, thank you very much for your consideration. It is hoped that you will be able to reply to this
request, in order to assist us in our planning.
Sincerely,
~.1Q t.../)ocJ.rJ
Linda (Burn) Todd
Secretary
Kirkin' of the Tartan Committee
17 Farmington Drive
St. Thomas, Ontario
N5R 5X2
Thomas K. Findlay
Chairman
Kirkin' of the Tartan Committee
221 John Street South
Aylmer, Ontario
N5H-2C9
TKFflt
cc: file
Attorney General
Minister Responsible for Native Affairs
Minister Responsible for Democratic Renewal
720 Bay Street
11th Floor
Toronto ON M5G 2K1
Tel: 416326-4000
Fax: 416 326-4016
Procureur général
ministre délégué aux Affaires autochtones
ministre responsabJe du Renouveau démocratique
tiÆ
-~
Ontario
720, rue Bay
11e étage
Toronto ON M5G 2K1
T èl. : 416 326-4000
Tèléc.: 416 ~26-4016
,......
^
"·C. ,
:roc 8
Our Reference #: M04-04627
JUL 05 200'
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5VI
Dear Mr. McDonald:
I am writing in response to your Report to County Council dated December 9, 2003, regarding
Provincial issues in Elgin County. On June 3, 2004, Mr. Ron Bain, Assistant Deputy Minister of
the Policing Services Division, Ministry of Community Safety and Correctional Services,
forwarded a copy of the report to me for my review and consideration, specifically the matter
relating to Highway 401 Traffic Offences.
The issue ofprojected loss of revenue to the County of Elgin as a result of Chatham- Kent's
decision to retain all POA fine revenue resulting from convictions for offences occurring in the
County of Elgin but administered by the Chatham-Kent Provincial Offinces Act (PO A) office
was raised by the Warden of the County of Elgin, Mr. Dave Rock, in April 2004.
The Ontario Provincial Police (OPP) made the decision to commence proceedings in the court
offices administered by the Municipality of Chatham-Kent for offences occurring along the
portion of Highway 401 that intersects the St. Thomas court service area (County of Elgin).
By operation of law, the POA authorizes the commencement of proceedings in a county or
district that adjoins that in which the offence occurred. In this instance it authorizes the OPP to
commence proceedings in the court offices administered by the Municipality of Chatham-Kent
for offences occurring along the Highway 401 corridor in the St. Thomas court service area
(County ofElgin).
There are other areas in the province where this situation arises and the impacted local municipal
corporations have entered into cost sharing and distribution of collected revenue arrangements.
...2
1f
-2-
As this is a matter that requires local solutions, I am, unfortunately, unable to assist you in this
exercIse.
Thank you for writing.
Yours truly,
7- --===---_ ___
~7
Michael Bryant
Attorney General
Minister Responsible for Native Affairs
Minister Responsible for Democratic Renewal
c: The Honourable Harinder Takhar, Minister of Transportation
The Honourable Steve Peters, MPP Elgin-Middlesex-London
Mr. Ron G. Bain, Assistant Deputy Minister, Policing Services Division,
Ministry of Community Safety and Correctional Services
1 8
July 7, 2004
Jack A. Winkler
25 Queen Anne Circle,
London, Ontario
N6H 4B6
Dear Mr. Winkler:
Re: Ele:in County Tree Bv-Law Review Committee Meetine:
The Elgin County Council would like to thank you for volunteering to sit on this
review committee to develop a new Tree Cutting By-Law for the County of Elgin.
The Committee would like to hold the fIrst meeting on September 28th, 2004 at 7:00 ¡oJ
J?m. at Elgin County's Administrative Buildin2 on 450 Sunset Drive.
If you are unable to attend or have any questions please contact Rob Lindsay at
631-1270 ext 231.
Yours truly,
Rob Lindsay
Tree Commissioner
Cc: Mark McDonald, Chief Administrative OffIcer
1 9
CORRESPONDENCE - JULY 13. 2004
Items for Information - (Consent Aqenda)
1. Richard F. Stephenson, Chair, Assessment Review Board, with information on the
ARB's streaming strategy for 2004 property assessment complaints. (ATTACHED)
2. Honourable John Gerretsen, Minister Responsible for Seniors, with nomination forms
for the 2004 Senior Achievement Awards Program. (ATTACHED)
3. Susan McGovern, Vice President, Community Relations and Communications,
Ontario Strategic Infrastructure Financing Authority, announcing that the OSIFA is
now ready to accept applications for the 2004-05 Municipal Infrastructure Renewal
Loan Program. (ATTACHED)
4. AMO Member Communication ALERT: 1) Government Moves to Restructure
Electricity Sector; 2) AMO Presents to Standing Committee on Finance and
Economic Affairs on Bill 83, the Budget Measures Act, 2004; 3) 2004 Review of
Municipal Act: Municipal Associations Prepare to Respond. (ATTACHED)
5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, with a resolution of
support concerning the need for a unified comprehensive standards for the Province
wide application of the Ontarian with Disabilities Act. (ATTACHED)
6. Jennifer Wilkinson and Mike Thompson, Nutritional Management Services Limited,
with the May Monthly Report. (ATTACHED)
7. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, supporting the Elgin-St.
Thomas Health Unit Board's resolution opposing the amalgamation of health units to
any specific number. (ATTACHED)
8. Honourable Gerretsen, Minister of Municipal Affairs and Housing, acknowledging
Council's support of the City of Vaughan's resolution that the Province review the
Current Value Assessment system. (ATTACHED)
9. Tena Michiels, Deputy Clerk, Township of Southwold, supporting the County's
resolution opposing the amalgamation of health units to any specified number.
(ATTACHED)
10. Honourable Greg Sorbara, Minister of Finance, regarding County Council's concern
with the Community Reinvestment Fund (CRF). (ATTACHED)
11. Honourable Jim Bradley, Minister of Tourism and Recreation, acknowledging
Council's concerns with the potential impact of the new drinking water regulations on
tourism operators and others. (ATTACHED)
12. Malcolm Bates, Director, Emergency Health Services Branch, Minister of Health and
Long-Term Care, announcing the province has approved an increase to the County's
Land Ambulance Services Grant for salaries and wages for 2004-05. (ATTACHED)
2
13. Township of Malahide with revised copy of resolution received after Council of June
22,2004, regarding "Biosolids in Rural Areas". (ATTACHED)
14. Federation of Canadian Municipalities, MEMBERS' ADVISORY: 1) FCM Annual
Report Now Available on OurWebsite; 2) congratulating Premier Paul Martin on his
success of the June 28th election, as well as the other national party leaders, and the
successful and unsuccessful candidates who campaigned in the election.
(ATTACHED)
15. Mary Clutterbuck, Chair, Elgin County Pioneer Museum Executive Board, with a
resolution supporting the concept of the 4th floor renovation of the Administration
Building for the site of the Pioneer Museum; and a resolution from the Elgin County
Pioneer Museum Advisory Committee, with a resolution opposing the Elgin Military
Museum's proposal to assist the County in the operation of the Pioneer Museum.
(ATTACHED)
16. Raven & Shaw Chartered Accountants, with the Corporation of the County of Elgin's
Consolidated Financial Report Year Ended December 31, 2003. (Available Upon
Request)
17. Ministry of Health and Long-Term Care, Report of Unmet Standards or Criteria re:
Terrace Lodge. (ATTACHED)
18. Georgia Rae, Melody Lane Productions, thanking Council for permitting the use of
Bobier Villa as a filming location for the Sing Along video. (ATTACHED)
19. Ministry of the Attorney General, News Release Communique, "Former Attorney
General and Women's Issues Minister to Review Arbitration Processes.
(ATTACHED)
20. Cynthia St. John, Chief Administrative Officer, Elgin-St. Thomas Health Unit, with the
Financial Statements Year Ended December 31, 2003 and Auditor's Report.
(Available Upon Request)
21. C.M. Wyatt, Superintendent Commander, Contract Policing Bureau, Ontario
Provincial Police, re: entering into consultation with the County as the agreement for
provision of services between the County and the OPP expires July 1, 2005.
(ATTACHED)
22. Lorna Hudder, CAO/Clerk-Treasurer, Killaloe-Hagarty-Richards, supporting Council's
resolution concerning the impact of the Safe Drinking Water Act on rural communities
and municipalities. (ATTACHED)
23. Edith Auckland, expressing concern with the possible relocation of the Elgin County
Pioneer Museum to the Administration Building at 450 Sunset Drive. (ATTACHED)
~ ~.
~ ~
Assessment Review
Board
250 Yonge Street
29th Floor
Toronto ON M5B 2L7
Telephone; (416) 314-6900
Toll Free: 1-800-263-3237
Fax: (416) 314-3717
Toll Free Fax; 1-877-849-2066
Web Site: www.arb.gov.on.ca
Commission de révision
de I'évaluation foncière
250 rue Y onge
2ge étage
Toronto ON M582L7
Téléphone: (416) 314-6900
Sans Frais: 1-800-263-3237
Télécopieur. (416) 314-3717
Sans Frais; 1-877-849-2066
Site Web: www.arb.gov.on.ca
"""""l-~~
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JUN.; 2004
DATE:
June 11, 2004
~-fi¡I.1\¡1VOF¡¡;;'~
- r.~.:'~~~~;"' ,~-,~~~,~~:~~«~tÇ
P<~~ii~,1¡~~~~*~if".::~~Th'~~",_.:~C>,f
t;~:¡&-t:':·l"'·:~'';i;,,¡g,·~~.'';L ",'I"-~' "'" .~, .
TO:
ARB Vice Chairs and Members
ARB Stakeholders - MPAC, Municipalities, Counsel of the
Assessment Bar, Property Tax Agents
FROM:
Richard F. Stephenson, Chair
RE:
ARB Streaming Strategy for 2004 Complaints
As in past years, I am writing to provide you with an update and streaming strategy in
which the Board would like to proceed with the resolution of its caseload.
March 31, 2004 was the statutory filing de.adline for the filing and receipt of property
assessment complaints for the 2004 taxation year. To date, the Board has received
approximately 76,000 complaints for the current taxation year.
The following guiding principles will be considered when implementing the complaint
streaming strategy for the new caseload before the Board, as well as the outstanding
caseload from previous years.
}- The Board will consolidate 2004 complaints with previous years' complaints
wherever possible. This will include consolidation with previous years'
complaints currently proceeding through the pre-hearing process. The status of
the previous years' complaints will determine the process and timing of
consolidation.
}- All residential complaints will continue to be grouped and scheduled by
neighbourhood. Residential complaints will not be automatically streamed for a
pre-hearing, but complainants may request conversions to pre-hearings if they
feel their issues are too complex to proceed directly to a hearing. The Board will
provide 30 to 60 days notice of these full hearings. The first hearings for 2004
complaints were heard in April 2004.
...2/
- 2-
» Properties having both the specific property codes, as identified in the Table
within this memorandum, and certain threshold assessed values will be streamed
for pre-hearings. In the Cities of Toronto, Ottawa, Hamilton, London and the
Regions of York, Halton, Peel, Niagara, and Essex, the assessed value of $1 M
will be used to identify complaints for pre-hearing. In all other areas of the
Province, an assessed value of $500,000 will be used.
.
Pre-HearinQ Stream ProDertv Codes
PrODertv Type ProDertv Code Description
Vacant Lands 105,106 Vacant commerciall industrial
112 Vacant multi-residential
Multi-residential 340 Multi-res but not row housina
. . 352,361 Row Housing (>7 units), Bachelorette
373,374 Co-oP Housing .
381,382 Mobile Homes
385,386 Time Share
Commercial 400,401 Office Buildinq, Medical/Dental
405,406 Converted House - Office, Retail
410 . Retail
411,412 Restaurant
415 Concert!Theatre/Movie/Drive-1 n
. 420,421 Service Station, Specialtv Auto Shop
. 422 Auto Dealerships
428,429,430,431 Shoppinq Centres, Department Store
440 Hotel
470 Multi-tvpe Complex
471,472,472 Retail with Residential, Offices, More than
1 Non-Retail Use
475 Commercial Condominium .
481 Parkina Garage
486 Camparound
488 Pipeline, Transmission, Field & Gatherina
489 Pipeline
490 Golf Course
491 Ski Resort
497,498 Railwav Riqht-of-Wav, Land/Buildings
Industrial 500 All codes within 500-series
Institutional 600 All codes with 600-series
Special Purpose 700 All codes within 700-series
800 All codes within 800-series
...31
I,
- 3-
~ Parties will not normally be consulted on the dates for pre-hearings, but the
Board will provide 100 days notice. The Board intends to commence scheduling
pre-hearings for properties that meet the above-noted criteria in the fall of 2004.
~ Parties will be encouraged to consult and produce procedural orders by consent,
under the Board's Rules of Practice and Procedure to set mutually agreeable
dates for first appearances before the ARB by teleconference calls (TCCs).
~ The Board will review all non-residential complaints beyond those with codes as
noted in the Table above, and with values in excess of $1 M in the Cities of
Toronto, Ottawa, Hamilton, London and the Regions of York, Halton, Peel,
Niagara, and Essex. In all other areas of the Province, an assessed value of
$500,000 will be used to determine if a pre-hearing would be appropriate. If the
parties do not request a pre-hearing, a hearing will be scheduled. Once
scheduled, requests for conversions to a pre-hearing will only be considered in
exceptional circumstances and any such requests must be received by the Board
well in advance of the hearing date.
~ Parties may continue to write to the Board and request a pre-hearing for any
property. Such requests must outline the basis for the request, and must be
copied to all other parties. Please refer to the Board's Rule of Procedure in this
regard.
~ Where practical, the Board will schedule complaints filed by representatives into
the same hearing event.
~ Complaints filed by municipalities will be streamed into pre-hearings. Requests
for conversion to a hearing will be considered by the Board upon the consent of
parties.
Thank you for your continued co-operation.
Richard F. Stephens
Chair
Minister
Responsible for
Seniors
6th Floor
400 UniversityAvénue
Toronto ON M7A 2R9
Ministre délégué
aux Affaires des
personnesâgées
6e étage
400, avenue University
Toronto ON M7 A 2R9
~
Ontario
Tel.: (416) 585-7000
Fax: (416) 585-6470
Tél.: (416) 585-7000
Téléc.: (416) 585-6470
"","",~,$';;$~~fQj'fj~ if1
'.B"3iì." ~~('Th~<~~~~ç
n ~_~~¡{{<:£J ,?~8 "~,!t,
June, 2004
,p """'A
J""" i;) ,-
'...1i'<: -
Dear Friends:
tœ~~\fûf~"f~¡~
~~1~g¡¡')('i:~_1fÆ~ 'I~~'-'
tWF.~~-~N¡;W
Each year, the Government of Ontario is proud to celebrate the accomplishments and
contributions seniors make to communities across Ontario. This year, the Senior
Achievement A wards will once again highlight the significant voluntary and professional
achievements made by individuals after they haye re5lched the age of 65.
-{,~---
I encourage you to participate in the 2004 Senior Achievement Award Program by
nominating a deserving senior. As Minister Responsible for Seniors, I will join the
Honourable James Bartleman, Lieutenant Governor, in officially recognizing the award
recipients at a special ceremony at Queen's Park later in the year.
If you require further information, please contact the Ontario Honours and Awards
Secretariat at (416) 314-7526.
Thank you in advance for taking the time to consider a deserving senior in your
community for a Senior Achievement A ward nomination.
Sincerely,
John Gerretsen
Minister
Enc!.
250 Yonge St.
Suite 3000
Toronto ON M5B 2N7
Canada
250 rue Yonge
Bureau 3000
Toronto ON M5B 2N7
Canada
® Ontario
June 11. 2004
Ontario Strategic Infrastructure
Financing Authority
Office ontarien de financement
de ¡'infrastructure stratégique
Clerks and Treasurers
Municipalities of Ontario
JUN í. 5 2004
"r-^ '"'Of}¡f"ít::~?ra¡í~
Dear Clerks and Treasurers, ¡{:f"t\~¡'t 0" :¡;;'Š""'l',,,f'cc,.,,
B~r~'fffi~;;~i~i~t~~~J{~ ~~~Jt1tjæ:;~~
It is my pleasure to inform you that the Ontà'fici Stratègic Infrastructure Financing
Authority (OSIFA) is now ready to accept applications for the 2004-05 Municipal
Infrastructure Renewal Loan Program.
As a first step, OSIFA's 2004-05 loan program will be focused on Ontario's
municipalities, aiming to offer affordable infrastructure financing for five key municipal
priorities: clean water infrastructure, sewage treatment facilities, waste management
infrastructure, municipal roads and bridges, and public transit.
We have developed a convenient user-friendly online application form accessible at our
Web site <www.osifa.on.ca>. Over the past few months, we have worked closely with
our municipal clients and as a result of their feedback we have streamlined this year's
application process.
Our Community Loan Management Division is prepared to answer questions, or if
necessary, walk you through the application process. You may reach us at OSIFA's toll
free Loan Hotline (1-800-230-0937) or in Toronto at (416) 325-8176. Please also feel
free to correspond via email at<loans@osifa.on.ca>.
I would encourage you to apply to OSIFA's 2004-05 Municipal Infrastructure Renewal
Loan Program as soon as possible. We are looking forward to assisting Ontario's
municipalities in renewing and building critical public infrastructure which improves the
quality of public services and helps build strong and prosperous communities.
Sincerely,
Susan McGovern
Vice President
Community Relations and Communications
Ontario Strategic Infrastructure Financing Authority
Attachment
Information
Renseignements
® Ontario
Ontario Strategic Infrastructure
Financing Authority
Office ontarien de financement
de ¡'infrastructure stratégique
June 11, 2004
ONTARIO STRATEGIC INFRASTRUCTURE FINANCING AUTHORITY
In the 2004 Ontario Budget the government created the Ontario Strategic Inftastructure Financing
Authority (OSIF A) as an innovative financing vehicle that can be used by the broader public
sector to renew and build critical public infrastructure assets. This vehicle also provides the
federal government with an opportunity to partner with Ontario.
Renewing Ontario's public infrastructure improves the quality of public services and helps build a
strong and prosperous economy.
OSIFA Infrastructure Renewal Loan Program
OSIF A will develop and implement an infrastructure renewal loan program that provides efficient
and affordable financing to meet critical municipal, health, education and housing inftastructure
priorities. OSIF A is based on a proven "pooled financing" concept that combines the
inftastructure investment needs of many borrowers into one borrowing pool.
OSIF A will provide access to infrastructure capital that would not otherwise be available to
smaller borrowers. Larger borrowers will benefit ITom significant savings on transaction costs
such as legal costs and underwriting commissions. Larger borrowers can also receive a longer
term on their loan than they could obtain in the financial markets. Under the OSIF A approach, all
borrowers will receive the same low interest rate.
For OSIF A's 2004-05 infrastructure renewal loan program all 445 incorporated Ontario
municipalities can now apply for an OSIF A loan. Municipalities can apply through a convenient,
user-fiiendlyonline application on OSIF A's Web site <www.osifa.on.ca>.
The 2004-05 inftastructure renewal loan program offers affordable infrastructure financing for
five key municipal priorities: clean water inftastructure, sewage treatment facilities, waste
management inftastructure, municipal roads and bridges, and public transit.
The government wants to ensure that borrowers eligible for OSIF A's loan program represent the
full scope of needs within the broader public sector. Therefore, along with Ontario municipalities,
the OSlF A inftastructure renewal loan program will include hospitals, municipal Iong-tenn care
facilities, colleges, universities, school boards and affordable housing providers.
More...
2
In the coming months the Ministries of Finance and Public Inftastructure Renewal will consult
with representatives ftom line ministries and key stakeholders to design the program parameters
for broader public-sector borrowers. These parameters for the OSIF A inftastructure renewal loan
program will be announced later this year.
Infrastructure Renewal Bonds
OSIF A will offer a new fmancial instrument called Infrastructure Renewal Bonds (IRBs) to
institutional and individual investors. OSIFA will use the proceeds ftom the sale oflRBs to fund
its infrastructure renewal loan program.
IRBs will be attractive to large institutional investors such as pension funds and insurance
companies. They will offer an investment that is backed by the credit strength of municipal,
hospital, educational and other public-sector borrowers. These bonds will provide local investors
with a solid investment for their families and an opportunity to invest in local inftastructure. The
first issue of IRBs will take place later this year.
- 30-
Disponible en jrançais.
/
www.osifa.on.ca
86/16/84 22:87:43 EST; ASSOCIATIOn OF?-)
JUN-16-04 WED 03:32 PM 260
519 633 7661 CLERH-Elgin Co
Page 882
FAX NO. 416 971 6191
p, 01
/'
f''-'''' r\ Association of
\'.' ~ ." MlInicipa/Hies
N, of Ontario
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393 Unlv~rsiLy Avenue. $uit~ 1701
Toronto, ON M15G 1EG
Tel; (~16) 971-98:;6· fax; (416) 971,G191
emLl.Jl: amo@amo.on_C3
10 tf¡() imme,:Uate al;1()ntion of the Clerk and Council
June 16, 2004 - Alert 04/028
GOVERNMENT MOVES TO RESTRUCTURE ELECTRICITY SECTOR
IS5HO:
Yesterday, the Ontario govnmment introduced Bill 100, the Electricity Restmcturing Act, 2004
tl1,H if; Inh~nded to reform Ðnd reorganize the Province's electricity system.
ß;:,¡I.: ¡':!j1'011 mJ:
If raRsr,d tlw Bill would:
'" Establish the Ontario Power Authority (OPA), which would be responsible for ensuring
that thoro is "n adequate and long-term supþly of electricity in Ontario, and would
Ðssume some of tho ClIrrent responsibilities of the Independent Electricity Market
Opcrf.¡tor (IMO);
" Cmato t1 Conservation Bureau that would be led by the Chief Energy Conservation
Officer (IIC;JW position);
$ Allow tho Ministry of ~nergy to ,·...sot targets for conservation, renewable energy, and
tho overall supply mix of ¡;¡!cctricity in the province";
.. Rodefine tho role of the IMO, which will now be called the Independent Electricity
Systcrn Op~~rator; Dnd
" Allow tllo Ontario Energy Board to "approve an annual rate plan for residential and other
low-volume nnd other consumers based on regulated, contract and expected market
prices, and gWJrantee public input and fairness"; but
~ AJlov./ theso consumers tile option of purchasing power from retailers.
Medium and large consumers would receive a more stable blended price that".. .would reflect a
cornbinalion of regulated, contract and competitive market prices for electricity." They could
also ¡;inl) contrf1cts with electricity retailers or utilize "...financial hedging instruments to manage
ener[JY cosl$."
The govornnwnt notes in its press release that those changes are needed because "Ontario
IWíi'ds to wfurbish, mbuild, replace or conserve 25,000 megawatts of generating capacity by
the year 2020...," which will cost $25 to $40 billion. The proposed changes in Sill 100 are
int()l1c1ed 10 QflCour¡;¡ge private sector investments in new generation, while at the SAme time
proll1oting mduced consumption and better load management through incentives/education.
Ac1inn: There will be conslIl!ations on the legislation throughout the summer. It is anticipated
tll<:tt Ih Q nil! wii! be passed this Fall. AMO will be reviewing the legislation further to determine its
imr~·1()ts on municipalities. The Association's 16g<:11 advisors (Borden Ladner Gervais) will share
their review of tho Bill at AMO'$ Annual Conference in Ottawa this August. Their initial analysis
of the !egísli1tion is available at ~.amo,on.ça/whats new/whilJiI new_html under Electricity
N¡')w¡; Rdense/Alcrts.
PHY 1,1,,';,,) InformMiol1, contact: Jdf Fisher, Senior f'oiicy Advisor. at 416-971-9856 extension 315
"/,/¡J,; r,,¡ÖtmMio)f/ í,1 Dv¡;¡iI<tbltJ If/mugl) AMOs subsctiplion b<;lsed MUNICOM network <;It wV1rw.,I]JUnieom.£Q[11.
B6/16/o4 22:08:34 EST: ASSOCIATIOn OF?-)
JUN-16-04 WED 03:33 PM 260
519 633 7661 CLERK-Elgin Co
Page 003
FAX NO. 416 971 6191
P. 02
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:393 Universily Avenuo, Sujt~ 1701
Toronto, ON MSG 1 Eo
Tol, (416) 971-9056. fa" (410) 971-0191
em3îJ; <1mo(Q2ùmo.ön.C<1
ro OJ() h¡¡medÏi¡tl) attention of the Clerk and Council
June 16, 2004 - Alert 041029
AMO Presents to Standing Committee on Finance and
ECõi10mic Affairs on Bill 83, the Budget Measures Act, 2004
I~&~,f{):
AMO P¡'\')sidcnt Ann Mulvale tOday made a presentation to [he Ontario Legislature's Standing
Commitlee 011 Finance and Economic Affaìrs regarding Bill 83, the Budget Measures Act, 2004.
ß",~,f¡gr..)lmd;
8m 83 is (ho PWposed legislation that would implement certain initiatives announced in the
200,1 F'wvinc:Íal BUdget, including amendments [0 the Assessment Act and the Municipal Act
dC()!ing with changes to aSSessment and properly tax rules.
AMO'f; presentatioo highlighted both advances and challenges for municipalities contained in
[he PlOvinCÎal Dud£ ct.
^r:fv;,:¡nc;o,; !1iahIiDhtE)c/ in AMO's presentation included;
· Tho commitment to enshrine the requirement for provincial/municipal consultation in
I"gislalion;
« Changes to pUblic health cost sharing;
~ Providing n r.;h¡-¡re of lhe provincial gas lax for pUblic transit;
'" New provincial funding for municipal infrastruclure;
" ImprQvornents to assessment and properly tax policy rules that will empower municipal
gOVê:rrìmenls and help to put the implementation of current value asseSSment back on
lr¡:¡ck; amj
· Prov¡ncíal/~md tax reform.
Cha/kH1£10$ highlinhted in AMO's presentaUon included:
~ Adf i.Xj costs to mUnjcip~¡líties in 2005 of a 3% social assistance rates increase;
< The pofential impact of the "Ontario Health Premium" on munIcipalities as employers;
"nd
~ Concerns about the Community Reinvestment Fund,
A CO¡ìy of AMO's presentation on Bill 83 is available at WWW.rnunicom.com.
AcH&n;
N,,<j(") will monitor the progress of the committee hearings and keep members informed of
furtl 10f düv",!oprm:mts relatod to [he 2004 BUdç¡et.
Thil> Ù¡!<,¡)¡¡c¡{iQn is fWd/able (¡¡mugll AMO:<1 'iubscription bûl>ed MUN/COM network Dt J!i.l'/W.I!2!!"icoll!..CÖH¡.
r.:u-mnI'G inf¡;,rrrmtklll, ccnt;;,cI; Brkm HO$borough, 21416-97"-9856 ax!. 318
8&/22/84 22:83:43 EST; ASSOCIATION OF?-)
519 &33 7&&1 CLERR~Elgin Co
Page 882
JUN-22-04 ~UE02:27 PM 260
FAX NO; 416 971 6191
--
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393 University Avc:nuc, Suito 1701
TQronto, ON M5G 1E6
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Tel: (416) 971-96ó( ' fa.: (416) 971-61$1
C'm<:III~ õ)mQ@am(Lon.ca
To th,'.¡ illilJl<::diiJlo attention of the Clerk and Council
June 22, 2004 - Alert 04/030
2004 J"¡:,wicw of Municipal Act: Municipal Associations Prepare to Respond
l!">Imn; Municipal Affairs and Housing Ministor John Gerretsen today announced a three-phase
~pI'OGQ$S for the review of the Municipal Act, 2001-;--
GOlltmd: The 2004 review of the MlInicip131 Act provides member municipalities with a unique
opportunity to influence the Icgislative framework that governs municipal business.
Both the Prcmier and Minister Gerretson hacl signaled their commitment to initiate a review of
the MUlIielpnf Act in 2004. In a letter to all Heads of Council, Premier McGuinty described the
purpo,m of the review: "to ensure that -..(Ontario's) municipal leaders have the power and the
floxiuímy tH~eded to effectively and creatively scrve the needs of the people on their
communitì()s" .
The review will OCGlIr in throe phases:
~ Phase 1 ... (Summer 2004) -the Ministry will collect and catalogue requests for amendments
., Phase 2 ... (Føll 2004) - Ministry meetings/working groups with key stakeholders, research
¡JnrJ on8!ysis, developmcnt of recommendations to the Minister
., PI'l1)se 3 (Wintúr/Spring 2005) - introduce legislation in spring 2005
Accolding to Iho MinistlY, IŒY areas for review will include:
" Broad nluní(~ipal powers, including spheres of jurisdiction
~ Current restrictions, e.g. revenue tools
" Ethics ..nu l1çç()untabilily
" Mun!cipttl lìconsfng, IJscrfèGs, and mOnicipal corporations
In ordHr to bo pmp<lwd to rÐsponcl quickly and effectively to Phase 1, a partnership of key
rmmidp<11 ÐSSociat¡ons has formed to develop sector-wide responses, includíng detailed
rel1uHsts for MlInicipal Act amendments. The partnership includes the Association of
Munieipalitio$ of Ontario, the Association of Municipal Managers, Clerks and Treasures of
Ontmio, the Ontmio Municipal Administrators' Association, the Municipal Finance Officers'
Asó;ocialion, thl:) Municipal Legal Departments Association of Qntario, and the Ontario Good
Roads As"r,-ciHlion.
Aütiùn;
" Ai\10 wiH work wilh municipal stuff associations to formulate a response to Phase 1 of the
rev¡¡;w.
6 l\:h1m[)ol s of municipal staff associations are asked to;
ø Review filer. <lnd submissions prepared for the development of the current Act
" Consider WÌ13! aspects of tile current Act Work well - including examples
. Consider wlla! aspects of the current Act need to be changed - indudíng examples
" Provide n!Jcommend<Jtions for amendments by July 8, 2004
TfIi$ inJI1rml1liOIl is "Vû;lilb!ø through AMO's suþseriplìon based MUN/COM notwork at WYJIYJ(JIJYlJicom.com.
For mOl.., in{orm;;¡t/,,;), conl,~ct: -Brian Rosborough, c! 416-971-9856 ex!. 318 .
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~fie Corporation of tfie :Jv{unicipafity of Centra[ 'Efgin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph. 519'631'4860 Fax 519'631'4036
June 15th, 2004
Mark G. McDonaid, CAO
County of Elgin
450 Sunset Drive
81. Thomas, ON
N5R 5V1
Dear Mr. McDonald:
Re: Joint Elgin/Central Elgin Accessibility Advisory Committee
Please be advised that Council discussed the above noted matter at their meeting dated
Monday, June 14th, 2004 and the following resolution was passed:
THAT: Correspondence received from Mark G. McDonald, CAO, County of Elgin
favouring the position of the Joint Elgin/Central Elgin Accessibility Advisory Committee
respecting the need to develop a unified set of comprehensive standards for the Province
wide application of the new Ontarian with Disabilities Act be supported.
If you have any questions or concerns respecting this information, please do not hesitate to
contact me at the municipal office.
Yours truly,
~~
Dianne Wilson
Deputy Clerk
c.c. Jenny Phillips, Chair, JAAC
Tracey Roetman, Accessibility Facilitator 8.S. Marie
~~\~ NUTRITIONAL MANAGEMENT SERVICES LIMITED .
FOOD SERVICE MANAGEMENT AND CONSULTING
2361 MAIN STREET
LQNDON, ONTARIO N6P 1A7
TEL (519) 652-2800 WATS (800) 265-2907 FAX (519) 652-0867
May 31, 2004
Memo to: Mark McDonald, County of Elgin
From: Jennifer Wilkinson, Nutritional Management Services
Mike Thompson, Nutritional Management Services
Re: May Monthly Report
Accomplishments
1. A Mother's Day Tea and special meal were served to honor all Mothers in the
home. A traditional English dinner with Roast Beef and Yorkshire pudding
was served. The meal was enjoyed by all.
2. Completed 9 low risk quarterly assessments for April. We are current with all
quarterly revieWs.
3. Updated all job routines in the department and continued working on revised
routines with two options of less labor.
4. The new spring / summer menus were implemented the last week in May.
Cold plates, salads and seasonal fruit are some highlights. The menu was
reviewed and approved by Resident Council.
5. Attend a meeting of the family council of Terrace Lodge.
6. Attended a quality seminar on elderly feeding put on by serca, It reconfirmed
many of the current practices that we are striving towards such as pictures of
the meals as a training tool.
7. The Resident choice meal this month was rib 0 pork and seasonal rhubarb
crisp. We are working hard to incorporate seasonal foods into our menus.
Goals:
1. Louise Vancer NMS director of therapeutics is conducting an audit on the
charting on June 18,2004.
2. Prepare for family picnic.
~~\~ NUTRITIONAL MANAGEMENT SERVICES LIMITED .
FOOD SERVICE MANAGEMENT AND CONSULTING
2361 MAIN STREET
LONDON, ONTARIO N6P 1A7
TEL (519) 652-2800 WATS (800) 265-2907 FAX (519) 652-0867
Monthly Dietitian Visitation Report for Terrace Lodge: May 2004
To: Mark McDonald, County of Elgin
From: Karen Reading, RD
Total # Quarterl Reviews Com leted: 21/21 -100%
J!f_fÆtir'~;lø¡~ÉIMfiiIî¡fJtlWEìîffl¡;;¡¡fif¡1it¡¡îfJj¡1i¡¡¡fÆ!iH.¡¡¡(¥l¡:,j'!tiiD!1IImlfflB]uÃfl§'liWifflæi!iii]f:rfJiiiiiiJf
Total # Moderate Risk 15/15 - 100%
rl.®IIttQW¡Bfili~g}ljJf.ftM1.mI~!~if1.1MWtl¡~W#Æ@ffMMJlr r~]Q]~~I ilJ I_ir]~f::: ';~íg~@!.IffHHilifJfg~MŒW1.tJmf1f¡~!&.lf~f~~itf1.~¡;@I1mf¡2@
Total # Initial Assessments Com leted 7/7 = 100%
Total # Requisitions to the RD Completed: 9/9 = 100%
OTHER DUTIES COMPLETED:
IJ Conducted lunch meal rounds at each visit
IJ Collected weights ITom tub rooms and diet requisitions.
IJ Met with FSS, Dietary, RN's and RPN's to discuss pertinent resident concerns ITom
previous RD visit and diet requisitions
IJ Completed all May nutritional assessments for the High Risk residents
IJ Conducted all new admission assessments/interviews within 21 days
IJ Provided summary of changes to FSS upon completion of each visit
IJ Two swallowing assessment with SLP on May 24
TLIDietitiansMonthEnd\O 1-03
The Corporation of the Municipa[ity of Centra[ 'E[gin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph.519·631-4860 Fax 519-631'4036
June 15th, 2004
Terry Shackelton
Chair
Board of Health
Elgin-St. Thomas Health Unit
99 Edward Street
St. Thomas, ON
N5P 1 Y8
Dear Mr. Shackelton:
Re: Amalgamation of Health Units
Please be advised that Council discussed the above noted matter at their meeting dated
Monday, June 14th, 2004 and the following resolution was passed:
RE IT RESOLVED THAT the Council of the Corporation of the Municipality of Central
Elgin endorse the resolution of the Board of Health of the Elgin-St. Thomas Health Unit
opposing the amalgamation of health units to any specific number (June 2, 2004) AND
THAT a copy of this resoiution be forwarded to Elgin County Council and the Elgin-St.
Thomas Health Unit.
If you have any questions or concerns respecting this information, please do not hesitate to
contact me at the municipal office.
Yours truly,
~)f~
Dianne Wilson
Deputy Cierk
c.c. David Rock, Warden, County of Elgin
Elgin-St. Thomas Health Unit
Minister of Municipal Affairs
and Housing
Ministre des Affaires municipales
et du Logement
Ni
Minister Responsible for Seniors
777 Bay Street
Toronto ON M5G 2E5
Tel. (416) 585-7000
Fax (416) 585-6470
www.mah"gov.on"ca
Ministre délégué aux Affaires des personnes âgées
777, rue Bay
Toronto ON M5G 2E5
Tél. (416) 585-7000
Télec. (416) 585-6470
www"mah.gov.on.ca
Ontario
June 16, 2004
JUN 21 ~
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Mr. McDonald:
Thank you for your letter of May 28, 2004, in which you inform me of the resolution passed by
the Council of the County of Elgin supporting the request of the City of Vaughan that the
Province review the Current Value Assessment system.
I appreciate receiving your views and concerns on these important matters. I note that you have
also sent a copy of your letter to my colleague, the Honourable Greg Sorbara, Minister of
Finance. As this matter comes under the purview of the Ministry of Finance, I trust that my
colleague will give this matter his full consideration.
Thank you for your letter.
The Honourable Greg Sorbara
Minister of Finance
1322(06195)
TOWNSHIP OF SOUTHWOLD
35663 Fingal Line
Fingal, ON NOL 1 KO
Phone: (519) 769-2010
Fax: (519) 769-2837
Email: southwold@twp.southwold.on.ca
June 22, 2004
A~\1"
~~~k, ø. .~,¡ 'V
i-~~~t~
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
JUt-! 2t 2):14
1I'>fi!;."N(fa~ .
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Please be advised that the Council of the Corporation of the Township of Southwold at
its Council meeting held on June 21st, 2004 passed the following resolution:
"THAT this Council support the resolution from the County of Elgin
not supporting amalgamations of health units to any specific number
as a way to increase the capacity of public health and does support
the innovative approaches as outlines in the Elgin St. Thomas Health
Unit Position Paper on the Structure and Governance of Public
Health."
Please contact the Township if you require any further information.
Yours truly,
-1. ~ 'ff41~
~chielS
Deputy Clerk
~
-
Ontario
Ministry of Finance
Office of the Minister
Ministère des Finances
Bureau du ministre
7'" Floor, Frost Building South
7 Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone; 416325-0400
Facsimife: 416325-0374
7e étage, Édifice Frost sud
7, Queen's Park Crescent
Toronto ON M7A 1Y7
T èlèphone; 416 325-0400
Télécopieur: 416325-0374
June 15, 2004
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
,,,," ~",.,.,,, ~";1>; "'''1'~;:&¡;;'ä''.. 1&'
1tM,"'ep~.~e~"'¡h",.'.I":î;V'
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JUN 2~ ~00-4
COO~~W OfE~~~
Dear Mr. McDonald:
Thank you very much for the report to County Council forwarded to me by Steve Peters, MPP,
outlining several provincial issues of concern to the County of Elgin and in particular the
Community Reinvestment Fund (CRF). I appreciate your taking the time to bring this issue to
our attention.
I recognize that CRF funding is a critical component of many municipal budgets. That is why
CRF grant allocations for 2004 total $618 million, an increase of $24 million over the announced
2003 CRF grants. The 2004 grant allocations include a one-time $12 million Stabilization Bonus
to ensure that no municipality will receive less CRF funding in 2004 than they received in 2003.
Recognizing the importance of providing municipalities with timely information on their CRF
allocations for their upcoming budget year, the Province announced the 2004 CRF grants in
December 2003, based on the most current and final cost data available. As you know, the
County of Elgin will receive a total CRF allocation or $5,841,000 for 2004. Municipalities also
received adjustments to both their 2002 and 2003 CRF allocation, including a $202,000 payment
to the County of Elgin.
The government's plan for growing stronger communities is outlined in the 2004 Ontario
Budget. We are undertaking a wide range of investments to support its strong communities
agenda, including the following cornerstone initiatives:
. The government is delivering on its commitment to make two cents of the existing
provincial gas tax available to municipalities for public transit over three years, beginning
with one cent in October 2004. This funding will be increased to 1.5 cents in
October 2005 and two cents in October 2006. A distribution formula for this funding will
be a subject for consultation in an upcoming dialogue with municipalities.
.../2
-2-
· We will move to assume 75 percent of the cost of public health, uploading $127 million
from the budgets of municipalities by 2007.
· We will introduce legislation to enshrine the existing Association of Municipalities of
Ontario Memorandum of Understanding in the Municipal Act.
· We will also ask our federal counterparts to ensure that municipalities have a seat at the
table of national change.
The government recognizes the importance of working in partnership with municipalities on
shared challenges. That is why the Premier has asked my colleague, the Honourable
John Gerretsen, Minister of Municipal Affairs and Housing, to begin a dialogue with municipal
leaders that will result in a new partnership between the Province and municipalities, including
new governance and financial tools.
The dialogue will begin this summer and will include an examination of the CRF for 2005 as
well as the reconciliation process. Your report to County Council will be taken intp
consideration during this review.
Thank you again for writing.
c. Mr. Steve Peters, MPP
Elgin-Middlesex-London
Ministry of Tourism
and Recreation
Ministère du Tourisme
et des Loisirs
Minister
Ministre
RECI:
~
-
Ontario
9th Floor. Hearst Block
900 Bay Street
Toronto. ON M7A 2E1
Tel; (416) 326-9326
Fax: (416) 326-9338
9ð étage, Édifice Hearst
900. rue Bay
Toronto. ON M7A 2E1
Tél.; (416) 326-9326
T éléc.: (416) 326-9338
J\JN 22 ~
ø>ffi;~""Of~ : ,~~: M2004-3831
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^nQßÎj'~Mì..,. '< ..1. .'.
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JUN 5 2004
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
S1. Thomas, ON N5R 5V1
Dear Mrs. Heffren:
Thank you for your letter on behalf of the Council of the County of Elgin expressing its concerns
about the potential impact of the new drinking water regulations (Ontario Regulation 170/03) on
tourism operators and others in the township, and for enclosing a copy of a letter from the
Township of North Kawartha. As Minister of Tourism and Recreation, I welcome this opportunity
to read your comments.
You will be pleased to hear that my Cabinet colleague, the Honourable Leona Dombrowsky,
Minister of the Environment, has directed her staff to look at the regulation and provide her with
recommendations on how to address the situation. You may also be interested to know that
operators of ground water systems can obtain variance or relief from treatment requirements
based on risk analysis and a management plan.
I note that you have also forwarded a copy of your correspondence to Minister Dombrowsky.
I trust that Minister Dombrowsky will take council's views into consideration.
Again, I appreciate receiving your council's resolution. Please accept my best wishes.
Yours sincerely,
~~ l>~
Jim Bradley
Minister
c: The Honourable Dalton McGuinty
Premier of Ontario
The Honourable Leona Dombrowsky
Minister of the Environment
Steve Peters, MPP
Elgin-Middlesex-London
Ministry of Health and
Long·Term Care
Emergency Health
Services Branch
5700 Y onge Street, 6~ Floor
Toronto ON M2M 4K5
Tel.; 416-327-7909
Fax; 416-327-7879
Toll Free: 800-461-6431
Ministère de la Santé et des
Soins de longue durée
Direction des services de
santé d'urgence
5700 rue Y onge, 6e étage
Toronto ON M2M 4K5
Tèl.: 416-327-7909
Tèlèc.: 416-327-7879
Appels sans frais; 8OQ.461-6431
® Ontario
F·.R·.·..'.'-· ,., '_"1'" Fi,*""'r!f4"
, ~",t¡~ íW~~lI!~f ~ ~ì;;
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June 11, 2004
~, I 7 ~'0fM
Mark MacDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
OOIJ'fï¥ \.Ir ftJ,'!.~
Dear Mr. MacDonald:
Re: EmerQencv Health Services - Increase to the Land Ambulance Services
Grant for Salaries and Waqes
The government is pleased to advise you that it will cQntinue to meet its commitment fo
share in the approved costs of salaries and wages for land ambulance operations. In
this regard, the province has approved an increase of $26,662 to your Land Ambulance
Services Grant for the 2004-05 provincial fiscal year.
This increase is subject to the existing terms and conditions of the Land Ambulance
Services Grant including accountability and reporting requirements. If you have any·
questions, please contact your local Field Office. Thank you.
Sincerely,
ÛJaak
Director
Emergency Health Services Branch
c:
Senior Field Manager
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OS/23/2004 08: 17 7735334 .. .
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PAGE 01
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On June ,7. ~004.
::-~
'-
RESOlUTIO~
"SIOSOUDS IN RURAL A~ .-¿::'
WHEREAS THE TOWNSHIP'OF MAlAHroe. LIKE ALL RURAL
MUNICIPALITIES IN ONTARIO, IS SUBJECT TO THE GUIDEL.INES
FOR UTILIZATION OF ¡)JOSOUDs AND OTHER WASTES ON
- AGRICULTURAL LAND; AND,
WHEReAS THE'APPROVAI.. OF THE SPREADING OF S'O$OUDS
IS DETER MINeo BY A COMMtTTEeAPPOIN'1'eP BY THE
~-MrNISTR.Y OF THE ENVIRONMENT IN ACCORDANCe WITH THE
PUBL.ISHED GUIDELINES; AND, .
~ø-
WHEREAS THe MUNICIPALITY IN WHICH THE. alOOOLIDS ARE
SPREAD ARE NOT CONSULTED ON THE LOCATION OF THEiR
CilSiRJBUTION: AND,
WHeREAS IN DaSRMINING THE LOCATION OF 810$OJ.lD
UTILIZATION NO REFERENCE IS MADE TO THe MUNICIPALITY'S
OFFICIAL PLAN, F'ARTICULARl Y ITS PROXIMI1'Y TO PLANNED
DEVetOF'MENT; ANO,
WHEReAs THE PRODUCERS OF SAID BIOSOLJDS ARE OFTEN
L.OCATED IN URBAN AREAS WHERe TREATMENT OF SAfD BY.
PRODUCTS ARE NOT PERMITTED; AND,
WHEREAs THE SAID ÞRODUceRS ENJOY A PROFIT FROM
THEIR PRODUCT AND THE URBAN MUNICIÞALITY IN WHICH rr
IS SITUATE COLLECTS BUSINESS TAXES FROM SUCH . .
F'RODUCERS WlTHOtlT TREATING! THE SY-PRODI.ICT; AND.
"'~
-----
7
----
-
----..- "0..-
-'--------~._-"---'-'------
-,,",0-__
-~
-
OS/23/2004 08:17 7735334 MALAHIDE
. "AX 51n a'Q3 76tH f.;OUUty aT .t!..~S'Ul -i..,,-t rr,l,l:tULl
/' . O~f ij/!004 ~'R'f 14: 4. r . ""
/". ~a6/Igt2ø0'¡ '39: lG-7735334 MllLAHIDË
PAGE 02
.......-,.. ..-
PAGE 03
;
.~" '"
-2-
WHEREAS. BY DEFAuLT, RURAL MUNICIPAUTIESARE THE
RECIPIENTS OF THE WASTE BY·PRODUCT MACe BY
PRODUCERSL.OCATED IN cmes FOR WHICH THERE IS NO
TREATMENT; AND;
WHEREAS 'tHE BIOSOUOS PRODuce PUTRID AND RANCID
OCOURS AFFECTING THE QUALITY OF UFE IN THE RURAL
AREAS IN SPITE OF GUIDEUNES ARTICULATING AGAiNsT
SUCH LLEF~ECTS;
NOW THEREFORE BE IT ReSOLVEO THAT THE TOwNSHIP OF
MALAHIDE HEREBY PETITIONS THE MINISTER OF THE
ENVIRONMENT TO CEASE; AND DESIST THE AUTHORIZATION
OF THE SPREADING OF BIOSOLID\.0N AGRICULTURAL LAND;
AND,
THAT THE ÞRODUCf!RS OF SAID BY-PRODUCTS, THOSE WHO
MAKE A PROFIT FROM THe PRIMARY PRODUCT, BE
LEGISLATED TO INSTALL THE PROPER TRIiATMeNT
FACILITIES IN HOUSE TO HANDLE TfoIE WASTE THEY ARE
CREATING so THAT IT CAN BE DELIVERED TO A M!JNICIPAL
SEWAGE TREATMENT PLANT IN A FORM ACCEPTABLE TO
THAT MUNIClPAUTY- THe ONE WHO COlLECTS THE TAXES
, FROM THE BU$INESS MAI<1NG THE PROFIT; AND
THAT CQPIES OF THIS RESOLUTION BE CIRCUlATED FOR
ENDORSEMENT TO ELOIN COUNTY, ITS LOweR-TIER
MUNICiPALITIES, ALL MUNICIPAL MEMBERS OF R.O.M.A,
A.M.O.,THE f..ËAD5RS OF THE! OPPosmON PARTIES, THE
PREMIER OF ONTARIO, THE LOCAL M.P,P" AND LOCAL
CONSE~VATION AUiHORrTlES,
-CARRIED
_ft-.......· -...~ .~_,
.-..-'~... -:::.. .
- . -.. .
Mov~d Oy, Jo~" R. ~~l'Qn, Mayor
Se~ondod oy, Ma~~ Widner, CQunoillor
U~_ ; ~"rri"d Un">'IimouaJL"n "~Teoorded Vot",_ ~
Peul Faulds. P"puty ~yor
;~;:¡u~~~~r Wilaon Vacatp.d ohair to ~PUty Mayer Faulds to þ.e..nc
. ." ~ ".
. __'.cI _
..- 0- ~2J tAa'·œ.J..
..--~- IL-4
CortNied::Tme Copy .
Tt!\.'mÐh1p ~ 'MSlahldILc-
$
if 1iLoSo"-tll3' HI '1i;~.5 £~IA7fiJJ -#f"d ~-F¿,vbj k
tJOI~ F~ GGiV6'f:JI"T1?:'}) cÙA ~'E ìS~ Th.O)<,\"VI$ ¡¡A,¿lff'£'
A ?L-ð~\~L?-ArJC-lJ> 0ìtau.g
-
~~-- -
-
--..--
-
-~-
Federation of
Canadian Mnnicipalities
Fédération t:lnMli...n~
des municipalités
June 25, 2004
MEMBERS' ADVISORY
Please Distribute to All Members of Council
FCM Annual Report Now Available on Our Website
FCM's annual report for 2003/2004, the year described by Immediate Past President
Yves Ducharme as possibly "the most significant year ever in Canadian municipal
history-the time when municipal issues became national issues," is now available on
the FCM website.
The report, entitled "Toward a New Deal: The Year in Review," covers the activities of
the past year, with particular emphasis on efforts to secure a New Deal for municipal
governments. The report details FCM's success in putting municipal issues on the
national agenda, highlighting accomplishments such as the full GST refund for
municipal governments, accelerated infrastructure commitments, and a promise to
share five cents a litre of the federal fuel tax.
It also contains detailed reports on the work of individual Standing Committees, the
Centre for Sustainable Community Development and the International Centre for
Municipal Development, as well as summarized financial statements for the fiscal year
ending March 21, 2004.
And, because last year, however successful, is just a chapter in the story of FCM's
efforts on behalf of Canada's municipal governments, the report looks ahead to the
coming year.
"No matter which party forms the next government," writes Jim Knight in his
introduction, "we will continue to push for the New Deal we have outlined in our election
platform. It is time to give Canadians what they expect: all orders of government
working responsibly together to ensure a high quality of life for everyone."
The annual report is available on the FCM website at www.fcm.ca. under the heading
Documents, Policies and Events.
For more information, contact Jon Kanellakos, Communications Officer, at (613) 241-
5221, ext. 367.
Federation of
Ca ,t. M . ·ft,I:.:..
na I~n UDJC1,t"AU\.IÇ )
Fédération canadienne
des municipalités
June 29, 2004
MEMBERS' ADVISORY
Please Distribute to All Members of Council
The Federation of Canadian Municipalities congratulates Mr. Paul Martin on his success
in the June 28 election. We look forward to working with his govemment and all
parliamentarians to implement the New Deal for Canada's cities and municipalities.
Our congratulations and best wishes also go to the leaders of the other national parties,
to successful candidates, and to those who competed unsuccessfully. All have
contributed to the democratic process. We are encouraged tha~ during the campaign,
they and their parties accepted the need for action on municipal issues, although their
prescriptions differed in the details. We are optimistic that the parties will find sufficient
common ground to move forward on the municipal agenda.
This election campaign was a milestone for Canada's municipalities. For the first time,
municipal issues were recognized, debated by the leaders, and addressed by all parties
in their platforms, a credit to the vision of their leadership.
The concerted efforts of municipal leaders across the country to make municipal issues
part of the campaign reinforced the strong national consensus that municipal
governments need a share of the federal fuel tax, new sources of revenue that grow with
the economy, infrastructure, affordable housing, and a role in the decisions that affect
their communities.
Despite the complex political situation in the House, the issues facing our communities
must not be put on hold. We urge the Prime Minister and parliamentarians to focus on
meeting these pressing needs. Failure to deal with them promptly will endanger
Canada's prosperity and quality of life. This should be a top priority once the government
gets back to business.
We will start work quickly with the new Parliament to implement a balanced and
sustainable community agenda for the benefit of all Canadians, starting with the 2005/06
budget.
In the days and weeks ahead, we will communicate with the Prime Minister and the
leaders of the other parties to enlist their support and to discuss implementation. And,
just as we called on municipal leaders to make our issues central to the election
campaign, we will call on you again to reach out to your Members of Parliament and
urge them to make the New Deal for cities and municipalities a shared priority.
For more inform atirn , contact Robert Ross, Communicatirns Advisor, at (613) 241-5221, ext.
399.
Elgin COllntypiöneerMuseuffi
3? Talbot Street,StThomas;O~tärioN5P 1A3,(519) 631'6.537
Email:.ecprnchin @execulin~.com·· Fax: (519) 631-3884
June 18, 2004
. .. - -
The Warden and Council
CòuÌlty of Elgin .
450 Sunsèt Drive,
St. Thomas, ON
. _.... ..V.',· -,',-,' .....
N5R5Vl
W arde~ Rock and Members of Council;
At the Júne 15, 2004 meeting of the Executive. Committee of the Elgin County
Pioneer Museum, the following resolution was ratified: .
. , "" ,"
',' . .....
- .. ,', . " ',' . ..,
'- .,." ," ..' " .,' . .',,' '. ," '. .- - ,- ,"- , . '.~
The members of Executive Board of the Elgin Còunty Pioneer Museum
supports the concept of renovating the fourth floor of the County .
Administration Building and moving the Elgin County Pioneer
Museum there, .
Sincerely,
L-/l?~~du
"_ -"c. . ....., .'.... - .
Mary Clutte;buck
Chair
June 6, 2004
Warden Rock
Members of Elgin County Council
From:
Elgin County Pioneer Museum Executive Board
Topic:
Elgin County Pioneer Museum in the County Administration Building
Discussion: The County of Elgin is considering the use of the Fourth Floor of the
County Administration Building for the Pioneer Museum, using the Superbuild grant for
renovations
It was felt that it was too late to call an emergency meeting of the executive board.
Instead a telephone poll of the members was conducted on Sunday Evening by the chair
of the committee. The members were asked for their support of the following resolution:
The members of Executive Board of the Elgin County Pioneer Museum
supports the concept of renovating the fourth floor ofthe County
Administration Building and moving the Elgin County Pioneer Museum
there,
The results were
4 members yes
2 members no
1 abstention
We would appreciate time to debate this at our next meeting on June 15 and pass an
official resolution.
.J£.urs truly
~//1~ ÚU:t/¿uLdv
Mary Clutterbuck
Chair
. E1Sih . County Pi()flðerMuseuffi
321àltlot Street,S!. Thomas, Ontario N5P 1A3, (519) $31-6537
Ema.· II: ecpmchln.@execulink.comoFax:(519)631-3884
. .."..', , .
June 18,2004
The Warden· and Council
County of Elgin
450 Sunset Drive,
St. Thomas, ON
N5R 5Vl
Your Worship and Members of Council;
. Re: Elgin County 'pionéer Museum AdVisory Committee
. " ' "" :-,." . . -, <
Please·find attachèd a m~ti6n made at the May 25, 2004 meeting of the Elgin
County Pioneer Museum Advisory Committee. . The Advisory Committee is
comprised of Museum members whose function it is to advise the Executive
Committee on the general objectives, planning, promotion and publicity of the
Museum, as well to pursue the goals of the Museum by fundraising. .
Sincerely,
"'..,, ..', '-,
., .... .. .. .... .. '. ..:,,'
'," ."- '" -' -.,' "
- .. .... .. .. .'.... -,', ..
.. .. ..
Mary Outterbùck
,
At the ~ay 25~h meeting of the Elgin County Pioneer }~seum Adv-
isary Committee meeting the following Motion was made.
If 1ie are concerned aòout the Elgin r/Tili tary ~.~useum present.ation to
take over the Elgin COQ~ty Pioneer }~seum,which was maQ8 May 25th.
We are strongly opposed,and feel this is not a good proposal. We
ask this opinio~ be conveyed to Elgin County Council on behalf of
the I.O.:D.:E. & I'j"omenls Institutes of :£1.2:111 county.n
·Vov.::.·"::¡, o....y- ""';';apll"""ç:, T,ir.~~""'a""7 / "a...,..~e ri.,·,!:¡r:................"\">o..,.~
~ ........... . ..... v____..........., -.J_.....I.u..;:;;:'.j :..~...:...:. :..';....._;.""'.-:;¡,~..... 'fl.
CAERIED.
01/08/1994 01:01
1-519-765-2627
TERRACE LODGE
PAGE 02
® Ontario
.'
,
Ministry of Haalth and Long- Torm eva
Community HAlIIIh OMs/on
Report of Unmet
Standards or Criteria
MlnJ.tåra d. .. Sent' .t des Soln. da longue. durée
Division de la $Mté communautairEt
Rapport sur les normes OU
critères non res ectés
Regional Offlco/Buruu r6gIDno'
long.Term. Care FlI.d!ity; .blløemeot oJ, ~t\a deloo¡u. dufée
, -r;,AA~> C?'f'=,~
Addre55/Adf~ cr--
1.f7STó..-I...b#~. ,'I9'1r.."). T~of C1"f<Át.v
Natne QnÇIlrtlel cf lTC p¡vISOn t"'þr9'~om" fDnctiOl'l du (". -J raprtbern.nt(e) de f8 DIVISIon
, /Î .
C· L/I =~ . ê. ~ r lLL2~ L Cld..ðUJtX.J
Type of review/Genre d'lnspectJon
~~
\
O Annual
Annuell.
O Complaint InvestIgBUon
Enquêl. è la ault. d'une plolnt.
O Complé!nllnvB9llg.Uon follow-up
SuM d'un. enqUêle è la oolt. d'une ploJnt.
O Pre-sol"
PréalabJ. è Is vente
O Post·soJe
Postérleure à la vente
O Pre-llcens.
Prêalobl. è la déllvrance du permls
O Other (.""cify)
AWe lPféci~ez)
I.1IFollo\\,-UP A _ _.. '.' ð .
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O Refttrra!
Vlsite d·un(.) conselll.,(èr.)
The fof/owlng st81emenl/1 réf1sct the lf1BlIHs of thø facifity
operational review ItS based on MlnlslTY of HesJth standsrr/$ lJ.nd
criteria for resIdent ClJt6. progrsms JlJ1d services ;1'1 Longø Term CarB
facilities.
Les obs8lVatk;JM t;uJvant~ iIIusrrent les résunaf$ de '/nspecrlon des ap~rtlrlons ds
'établiasemenr effer:hJ68 sur Is bas8 des normes et crlrèf8S du tnlnls16re de Ja Santé
en mat/ère ds solns su.x þ8f1sionnaifll$ ef de programmes sf de serv;t:;es offt:1rt:s dans
1st; Ølablissetn9nts de Bains df!llongug duree.
St-.ndardl!l or aulri.
Normes ou I::I'lMrea
ReVkrW r...
Résu~.ts~rln~19n
Dill) lOt tiClfet:!lve action
OWeœl8rf*111,/1W~
\
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'7
algl1~n at com/'tll.lf\lty fiHllh OIvmion i"'&Pt'n~.uv.1
Slgnaturo!l 00 (49 ifJ ~ntsnl{&} ds III DNæon d& fa $8nt' communl5uta.f~
Copy: Lon~ Tlllrm c:.,.. Fadlity
CopI.; ~labliMemènl de soh" del IMp OOr'.
Pog.
I
aflda I
7530·".
"C}~øfl&ft>:1IOR1
01/08/1994 01:01
1-519-755-2527
TERRACE LODGE
PAGE 03
UDs~rVè:U.IUII/¡. '~"""'~.::II"."1 "",..Uih.'-'
® Ontario
y
Ministry 01 Health
and Long-Term Care
Mlnlstère de II! Sanlé
81 des SalJls de ongue durée
Sommaire des observations et
discussions
Regional O1'Ie.eS/BureBu;¡( r6gloõaux
Hamilton (905) 546-8294, Klng.ton (613) 636-7230, London (619) 675-7680
SUdbUry (705) 584-3130, Totonto (416) 327-8952
Ns¡na and tWill of LTC OiviŠOO 1'P1'e!emative/Nom ellonctiQr! du Cde Ia} r pr_l'ntant{e) de 1111 DMs!OO
....c.éA.a.." Q. , (' AY7' ,r, J " 0>4'1 t? " a~cr()
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Type of review/Genre d'lnspeollon
01
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~.AA "'--<"I. l:7(r<>rI~...
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.Suivl d'une enquête å Iii suite d'une plalnte
O Pre-sæe
Préalable à Ia, vente
O Pœt-sale
PostêrielJ(Ð à la vents
O Annual
Annuelle
O Prê-license
PréaJabla à Is. dê¡ivrancé du pefmi5
O Referral
Vtsite d'un{e) conseilter(ère}
O Olher (specify)
Autre (précisez)
The follcwing rellm e'fplanatory detail relaled 10
ob5ervationS/discussions over If)~ COUt'S8 of Ihs revjew: This
information is provided as guIdance to fhe facIlity and written
æ$¡xm~e Is not (9quired.
on lrou~(a ci..dessous una explication defaiflse des observations e aiscl,Iss'¡on$
rormuléøs au t:ours t;l9l'inspsctian. Cas renseignements sO(Jt fournis li l'éMbli5semenl
~ titre d'information; ìJ n'e$t p8!J néCB$Saire d'y répondre par liefi!
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tong.Ter:m ~ Føci~tylEt.lblluarMnt de lOInS d61ongu. dutð.
FA/"} A'./ i - ~dEr'~
.Að(I',,~/Ad'EI~1t
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01/08/1994 01:01
1-519-765-2627
® Ontario
Mlnl.try 01 He.lth
and Long-Term C.re
"~/ ~_'A__--);(j..d,
~ ~ J-tJ' .,p-.t' ~.-r"H.J' ..- ClL".
/,
TERRACE LODGE
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Sommaire des observations et discussions
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W, n:¡ '~:'.dJ4..:; j~ /J1 ¡¡.. Il; hob )~ .tJt,./~
~~
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"
SiglIatr.«. ç¡f HoEltlh Cerll ProgrttfM f'lpre,1mJ:MiYe/$lgnarure do ((3a III) reprM,enl.IIl1I e) de-III .............1tfI'J!1
~~~~ . ( ~~
~
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Cop~ \..~g-T«m e¡". Fecillty
Copie: ~de&oln,de ongtz6"""r4o;l
''''''
In Case of Transmission Difficulties, please Call 416-863-2101
please Deliver To: The County of Elgin
News Release
Communiqué
® Ontario
Ministry ofthe
Attorney General
Minlstère du
Procureur général
For Immediate Release
June 25, 2004
FORMER ATTORNEY GENERAL AND WOMEN'S ISSUES MINISTER
TO REVIEW ARBITRATIONS PROCESSES
Marion Boyd to focus on implications of private arbitrations in family and inheritance cases
TORONTO - Attorney General Michael Bryant and Sandra PupateIlo, Minister Responsible for
Women's Issues, have appointed Marion Boyd to review the arbitration process and its impact
on vulnerable people in Ontario.
Boyd served as Attorney General and as Minister Responsible for Women's Issues, Minister of
Education, and Minister of Community and Social Services in the government of Bob Rae. She
is a fonner executive director ofthe London Battered Women's Advocacy Clinic and is presently
a Life Bencher of the Law Society of Upper Canada and an adjudicator for the Criminal Injuries
Compensation Board.
Premier Dalton McGuinty asked PupatelIo and Bryant to look at arbitrations after concerns were
raised publicly about the participation of vulnerable persons in private arbitrations.
"Marion Boyd has distinguished herself with her devotion to public se,rvice," said Bryant. "I am
confident that the outcome of her review will increase confidence in the use of arbitrations in
Ontario. "
"The government is aware that many women may be vulnerable in any private dispute resolution
setting including arbitrations," said PupatelIo. "Marion Boyd has demonstrated her commitment
and dedication to vulnerable people. I am confident that her review will be sensitive to the
concerns of women and vulnerable groups like the disabled and the frail elderly across Ontario."
Recently, concerns have been expressed about religious arbitrations based on Sharia. PupateIlo
and Bryant have asked Boyd to review the safeguards afforded to individuals in all private
arbitrations since vulnerability arises in many contexts.
"I am pleased to take on this task and I hope to provide recommendations to the government
which will enhance protections for all people," said Boyd.
2
The Ministry ofthe Attorney General and the Ontario Women's Directorate are already working
to ensure that women are aware of their rights under Canadian law, including in arbitrations, and
that educational materials are available in several languages.
Boyd is expected to deliver a report to PupateIIo and Bryant by September.
- 30-
Contacts:
Greg Crone
Minister's Office
(416) 326-1785
Disponible enfrançais.
www.attorneygeneral.jus.gov.on.ca
elgin
st. tho mas
health unit
99 Edward Street
SI. Thomas, Ontario
N5P 1 Y8
Telephone: (519) 631-9900
Toll Free Telephone: 1-800-922-0096
Fax: (519) 633-0468
www.elginhealth.on.ca
June 25, 2004
~~:~~~~c': í1iif f.I*
iff/f-Æ':jt... ..1;\~~_
f.¡;;: ±f.!~', -",,~._J1'Ji"¡¡;',*,llif
""I: ';û¡L'Y ~,t!Z.!)¡1:
~{~
f,.;¡ '~8
Z~'tt~
. JUN 2D ,",
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear Mark:
On behalf of the Board of Health of the Elgin St. Thomas Health Unit, I am enclosing a
copy of the Audited Statements for the period ending December 31, 2003 approved at
the April 7, 2004 Board of Health meeting.
If you require any further information, please don't hesitate to contact me.
Cynthia St. John
Chief Administrative Officer
enclosure
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ELGIN-ST. THOMAS HEALTH UNIT
Financial Statements
Year Ended December 31, 2003
and Auditors' Report to the Board of Health,
Members of Council, Inhabitants and Ratepayers of the
participating municipalities of the County of Elgin and the
City of St. Thomas
RAVEN&SHAWLLP
Chartered Accountants
204-460 Wellington Street
SI. Thomas, ON N5R 6H9
Telephone: (519) 631-8250
Telephone: (519) 637-3500
Facsimile: (519) 631-8919
AUDITORS' REPORT
To the Board of Health, Members of Council,
Inhabitants and Ratepayers of the participating
municipalities of the County of Elgin and
the City of St. Thomas:
We have audited the statement of financial position of the Elgin-St. Thomas Health Unit as at
December 31, 2003 and the statements of financial activities and cash flows for the year then ended.
These financial statements are the responsibility of the Health Unit's management. Our
responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perfonn an audit to obtain reasonable assurance whether the
financial statements are ftee of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial position
of the Elgin-St. Thomas Health Unit as at December 31, 2003 and the results of its operations and
cash flows for the year then ended in accordance with the accounting principles disclosed in note I
to the financial statements.
Chartered Accountants
March 26, 2004
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ELGIN-ST. THOMAS HEALTH UNIT
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED DECEMBER 31. 2003
REVENUES
Operating grants
Municipal
County ofElgin
City of St. Thomas
Ministry of Health and Long-Term Care (Note 2)
T otaI operating grants
Other
Environmental program - user fees
- property enquiries
Rentals
Other fees and recoveries
Clinics
Interest
West Nile Virus - municipal contributions
Total other revenues
TOTAL REVENUES
EXPENDffURES-SCHEDULE
EXCESS OF REVENUES OVER EXPENDITURES
TRANSFER TO RESERVE (Note 6)
NET REVENUES FOR THE YEAR
SURPLUS, BEGINNING OF YEAR
SURPLUS RETURNED TO MUNICIPALITIES (Note 7)
SURPLUS, END OF YEAR
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2003 2002
$1,172,395 $1,111,408
814.715 772.334
1,987,110 1,883,742
2.759.588 2.586.594
4.746,698 4.470.336
58,500 55,075
8,250 9,500
59,177 60,290
35,903 40,558
13,991 10,667
21,961 10,624
17.471 9.406
215.253 196.120
4,961,951 4,666,456
4.799.031 4.569.023
162,920 97,433
171 229
162,749 97,204
97,204 94,412
(94.412)
$ 259,953 $ 97.204
ELGIN-ST. THOMAS HEALTH UNIT
STATEMENT OF FINANCIAL POSITION
DECEMBER 31. 2003
2003 2002
FINANCIAL ASSETS
Cash $880,113 $655,032
Accounts receivable 82,820 43,255
Other assets 12.833 9.404
$975.766 $707.691
LIABILITIES
Accounts payable and accrued liabilities
Deferred revenue (Note 4)
Due to the Ministry of Health and Long- Tenn Care
$452,442 $384,616
14,887 8,757
191.292 160.093
658.621 553.466
FUND BALANCES
Reserve - Environmental Program (Note 5)
Surplus
57,192 57,021
259.953 97 .204
317.145 154.225
$975.766 $707.691
Approved by the Board:
...tJIfl¡. Member
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ELGIN - ST. THOMAS HEALTH UNIT
STATEMENT OF CASH FLOWS
YEAR ENDED DECEMBER 31. 2003
2003 2002
CASH PROVIDED BY (USED IN):
OPERATING ACTMTIES
Excess of revenues over expenditures $162,920 $ 97,433
Change in non-cash items:
Accounts receivable (39,565) 11,797
Other assets (3,429) (2,861)
Accounts payable and accrued liabilities 67,826 38,023
Deferred revenue 6,130 (68,549)
Due to Ministry of Health and Long- Tenn Care 31.199 63.558
Cash provided by operating activities 225,081 139,401
FINANCING ACTNITIES
Surplus returned to municipalities (94.412)
INCREASE IN CASH POSITION 225,081 44,989
CASH POSITION, BEGINNING OF YEAR 655.032 610.043
CASH POSITION, END OF YEAR $880.113 $655.032
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ELGIN-ST. THOMAS HEALTH UNIT
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31. 2003
1. ACCOUNTING POLICIES
The financial statements of the Elgin-St. Thomas Health Unit are the representations of
management prepared in accordance with local government accounting standards established by
the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The
fol1owing are the Health Unit's significant accounting policies:
Capital Assets
The historical cost and accumulated depreciation of capital assets are not reported in these
financial statements in accordance with the Ontario Ministry of Health and Long- Tenn Care
(Ministry) funding guidelines. Amounts expended to purchase such assets are included in
expenditures on the statement of financial activities.
Deferred Revenue
The Elgin-St. Thomas Health Unit administers other non-mandato!)' public health programs
sponsored by the Ministry which are reported on a Ministry fiscal year end of March 31 st. Any
unexpended revenues for these programs at December 31 st is reported as deferred revenue on
the statement of financial position.
2. MINISTRY OF HEALTH AND LONG-TERM CARE GRANTS
2003 2002
Mandato!)' program al1ocatiou $1,834,11 I $1,791,735
Other Ministry program funding:
Healthy Babies Healthy Children 607,434 534,445
Early Childhood Development 226,350 207,692
West Nile Virus 17,471 34,406
Influenza immunization program 43,850 17,816
SARS - short tenn action plan 26,872
AROI Aids 3.500 500
$2.759.588 $2.586.594
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ELGIN-ST. THOMAS HEALTH UNIT
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31. 2003
3. POST EMPLOYMENT BENEFITS
The Health Unit makes contributions to the Ontario Municipal Employees Retirement Fund
(OMERS), which is a multi-employer plan, on behalf of its employees. The plan is a
contributory defined benefit plan which specifies the amount of the retirement benefit to be
received by the employees based on the length of service and rates of pay. The amount
contributed to OMERS for 2003 was $54,672. Effective August 1, 1998, OMERS declared a
contribution holiday, which temporarily suspended payments to the plan to December 31, 2002.
4. DEFERRED REVENUE
Healthy
at Total
Heart 2003 2002
Balance, beginning of year $ 8,757 $ 8,757 $ 77.306
Receipts
Grants 57,654 57,654 59,973
Other 187 187
57,841 57,841 59,973
Expenses
Program costs 51.711 51.711 128.522
Excess (deficiency) for year 6.130 6,130 (68549)
Balance, end of year $14.887 $14.887 $ 8,757
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ELGIN-ST. THOMAS HEALTH UNIT
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31. 2003
5. RESERVE - ENVIRONMENTAL PROGRAM
2003 2002
Balance, beginning of year
$57,021
$56,792
Revenue
Transfer from operations
171
229
Balance, end of year
$57.192
$57.021
6. ENVIRONMENTAL PROGRAM
2003 2002
Income
User fees $66.750 $64.575
Expenditures
Salaries and benefits 61,153 57,916
Other program costs 5.426 6.430
66.579 64.346
Transfer to reserve for environmental program $ 171 $ 229
7. SURPLUS RETURNED TO MUNICIPALITIES
2003 2002
County of Elgin $ - $62,626
CityofSt. Thomas - 31.786
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$ - $94.412
8. LEASE COMMITMENT
The Health Unit leases office space under a lease agreement with the County of Elgin. The
minimum annual rental under this agreement for the year 2004 is $402,395.
9. PUBLIC SECTOR SALARY DISCLOSURE
In 2003, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act,
1996, of$100,000 or more by the E1gin-St. Thomas Health Unit.
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ELGIN-ST. THOMAS HEALTH UNIT
SCHEDULE OF EXPENDITURES
YEAR ENDED DECEMBER 31. 2003
2003 2002
Salaries and wages
Nursing $ 877,809 $ 898,645
Management 545,512 499,992
Inspection and environment 339,884 304,707
Nutrition and health promotion 307,698 330,970
Clerical and support 250,753 244,385
Maintenance and security 33.946 31.099
2.355.602 2.309.798
Fringe benefits
Canada pension plan 105,681 92,237
Medical insurance 100,599 94,824
Employment insurance 63,988 62,915
Group pension 54,672
Employer health tax 5 I ,898 48,984
Long term disability 46,995 44,997
Dental plan 41,312 39,294
VVorkplacesafetyinsurance 21,500 18,882
Supplementary unemployment benefits 18,921 15,197
Group life insurance 15,395 14,399
Vision and other 14,476 11 ,285
Benefits to other programs (86.403) (54.218)
449.034 388.796
Fees and honoraria
Dental fees - CINOT program 124,820 120,566
Labour relations 26,678 23,980
Dental consultant 24,514 25,004
Medical 15,069 11,915
Audit and legal 9,475 13,864
Board 5.514 7.423
206.070 202.752
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ELGIN-ST. THOMAS HEALTH UNIT
SCHEDULE OF EXPENDITURES
YEAR ENDED DECEMBER 31. 2003
2003 2002
Travel $ 56.222 $ 62.097
Equipment 23.477 58.533
Program materials and supplies 106.395 82.946
Rent and utility services
Building rent 402,395 402,395
Utilities 42,998 41,206
Maintenance and supplies 41,629 35,306
Property taxes 22.072 20.548
509.094 499.455
Administrative
Public awareness and promotion 42,576 21,030
Professional development 28,839 25,963
Equipment maintenance and rental 24,672 21,554
Printing and supplies 22,288 21,499
Telephone 21,996 22,660
Insurance 20,511 15,993
Fees and subscriptions 13,160 10,525
Postage 9,140 9,242
Bank charges 6,058 5,516
Staff recruitment 2,497 1,486
Courier 2,041 1,708
Special projects 20.791
193.778 177.967
Total mandatory program expenditures
3.899.672 3.782.344
Other program expenditures
Healthy Babies Healthy Children
Early Childhood Development
West Nile Virus
SARS - short tenn action plan
ARO/Aids
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607,695 534,675
226,350 207,692
34,942 43,812
26,872
3.500 500
899.359 786.679
$4.799.031 $4.569.023
TOTAL EXPENDITURES
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CORPORATION OF THE COUNTY OF ELGIN
Consolidated Financial Report
Year Ended December 31, 2003
and Auditors' Report to the Members of Council,
Inhabitants and Ratepayers
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CORPORATION OF THE COUNTY OF ELGIN
INDEX OF CONSOLIDATED FINANCIAL REPORT
DECEMBER 31. 2003
Auditors' Report
Consolidated Statement of Financial Position
Consolidated Statement of Financial Activities
Consolidated Statement of Changes in Financial Position
Schedule 1 - Operating Fund
Schedule 2 - Capital Fund
Schedule 3 - Reserves and Reserve Funds
Notes to the Consolidated Financial Statements
Page
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5
6
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RAVEN&SHAWLLP
Chartered Accountants
204-460 Wellington Street
St. Thomas, ON N5R 6H9
Telephone: (519) 631-8250
Telephone: (519) 637-3500
Facsimile: (519) 631-8919
AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of the
Corporation of the County of Elgin:
We have audited the consolidated statement of financial position of the Corporation of the County
of Elgin as at December 31, 2003 and the consolidated statements of financial activities, including
the supporting schedules and changes in financial position for the year then ended. These financial
statements are the responsibility of the County's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
financial statements are ftee of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation.
In our opinion, these consolidated financial statements present fairly, in all material respects, the
financial position of the County of Elgin as at December 31, 2003 and the results of its financial
activities and the changes in its financial position for the year then ended in accordance with the
accounting principles for municipal govermnents established by the Canadian Institute of Chartered
Accountants.
4r~
Chartered Accountants
April 2, 2004
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270,184 140,000
(1,635,669) (6,434,247)
4.272,635 8.762.523
2,907,150 2,468,276
(6.424.810) (589.300)
0.517.660) 1.878.976
$ 7.203.245 $ 6.1 06.508
CORPORATION OF THE COUNTY OF ELGIN
CONSOLIDATED STATEMENT OF FINANCIAL POSITION
YEAR ENDED DECEMBER 31. 2003
2003
FINANCIAL ASSETS
Cash
Accounts receivable (Note 4)
Long-term receivables
$ 5,417,935
1,785,310
TOTAL FINANCIAL ASSETS
$ 7.203.245
LIABILITIES
Accounts payable and accrued liabilities
Other current liabilities
Municipal debt (Note 5)
Employee benefits payable (Note 6)
$ 3,392,278
903,817
5,300,000
1.124,810
Total Liabilities
10.720.905
MUNICIPAL POSITION
Operating fund (Schedule I)
Capital fund (Schedule 2)
Reserves and reserve funds (Schedule 3)
Total fund balances
Future revenue requirements
Total Municipal Position
TOTAL LIABILITIES AND MUNICIPAL POSITION
The accompanying notes are an integral part of these financial statements.
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2002
$ 3,983,967
2,040,003
82.538
$ 6.1 06.508
$ 3,079,127
559,105
589.300
4.227.532
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CORPORATION OF THE COUNTY OF ELGIN
CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED DECEMBER 31.2003
REVENUES
Requisition on local municipalities
User charges (Note 10)
Transfer payments
Investment income
Other contributions (Note II)
Total Revenues
EXPENDITURES
Current Operations
General government
Property assessment and support
Protective services
Provincial offences
Transportation services
Public health services
Ambulance services
Welfare assistance
Assistance to aged persons
Social housing
Libraries
Recreation and cultural services
Planning and development
Agriculture and reforestation
Total Current Operations
Capital Operations
Administrative building and equipment
Roadway and bridge improvements
Homes for senior citizens
Other capital eqnipment and projects
Total Capital Operations
Total Expenditures (Note 12)
NET REVENUES (EXPENDITURES)
FINANCING AND TRANSFERS
New debt issued
Debt principal repayments
Increase in employee benefits payable
Increase in future revenue requirements
CIIAt"lGE IN FUND BALANCES
The accompanying notes are an integral part of these financial statements.
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2003 2002
$15,480,145 $14,757,355
4,519,863 4,363,501
15,669,763 15,238,632
87,111 132,316
1.535.747 2.602.326
37.292.629 37.094.130
3,127,744 2,337,488
582,485 581,049
26,993 53,743
831,066 888,525
2,551,152 2,488,809
1,264,789 1,172,191
3,534,134 2,620,322
2,635,925 2,653,245
13,790,890 11,475,227
926,373 994,817
1,604,319 1,502,792
316,689 254,370
148,393 119,787
54.958 46.722
31.395.910 27.189.087
540,989 343,822
4,902,856 4,770,137
5,667,580 7,622,925
181.930 476.804
I 1.293.355 13.213.688
42.689.265 400402.775
(5.396.636) (3.308.645)
5,500,000
(200,000)
535.510 102.700
5.835.510 102.700
$ 438.874 $ (3.205.945)
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CORPORATION OF THE COUNTY OF ELGIN
CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION
YEAR ENnED DECEMBER 31. 2003
OPERATIONS
Net revenues (expenditures)
Adjustments for:
Decrease in accounts receivable
(Increase) decrease in other financial assets
Increase (decrease) in accounts payable and accrued liabilities
Increase (decrease) in other current liabilities
Increase in employee benefits payable
Net ( decrease) in cash ITom operations
FINANCING
Municipal debt issued
Municipal debt repaid
Net increase in cash ITom financing
NET CASH INFLOW (OUTFLOW)
CASH POSITION, BEGINNING OF YEAR
CASH POSITION, END OF YEAR
2003 2002
$(5,396,636) $(3,308,645)
254,693 400,299
82,538 (73,788)
313,151 (573,347)
344,712 (87,808)
535.5 I 0 17 1.300
(3.866.032) (3.471.989)
5,500,000
(200.000)
5.300.000
1,433,968 (3,471,989)
3.983.967 7.455.956
$ 5.417.935 $ 3.983.967
The accompanying notes are an integral part ofthese financial statements.
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CORPORATION OF THE COUNTY OF ELGIN
SCHEDULE 1 - OPERATING FUND
YEAR ENDED DECEMBER 31. 2003
Budget
(unaudited) 2003 2002
REVENUES
Requisition on local municipalities $15,294,540 $15,480,145 $14,757,355
User charges 4,493,952 4,519,863 4,363,501
Transfer payments 14,727,481 15,491,665 14,116,635
Investment income 86,922 130,291
Other contributions 959 .300 1246.901 1.457.019
Total revenues 35.475.273 36.825.496 34.824.801
EXPENDITURES
General government 2,847,114 3,127,744 2.337,488
Property assessment and support 582,485 582,485 581,049
Protective services 52,421 26,993 53,743
Provincial offences 784,512 831,066 888,525
Transportation services 2,581,218 2,551,152 2,488,809
Public health services 1,199,978 1,264,789 1,172,191
Health services 3,484,610 3,534,134 2,620,322
Welfare assistance 2,845,105 2,635,925 2,653,245
Assistance to aged persons 12,198,694 13,790,890 11,475,227
Social housing 1,038,009 926,373 994,817
Libraries 1,621,637 1,604,319 1,502,792
Recreation and cultural services 279,625 316,689 254,370
Planning and development 150,050 148,393 119,787
Agriculture and reforestation 53.480 54.958 46.722
Total expenditures 29.718.938 31.395.910 27.189.087
NET REVENUES (EXPENDITURES) 5.756.335 5.429.586 7.635.714
FINANCING AND TRANSFERS
Employee benefits payable 535,510 102,700
Debt principal repayments (200,000)
Transfers (to) capital fund (5,680,212) (5,555,991) (1,258,941)
Transfers (to) reserve and reserve funds (216.123) (78.921) (6.479.473)
Total fmancing and transfers (5.896.335) (5.299.402) (7.635.714)
CHANGE IN FUND BALANCE (140,000) 130,184
FUND BALANCE, BEGINNING OF YEAR 140.000 140.000 140.000
FUND BALANCE, END OF YEAR (Note 7) $ $ 270.184 $ 140.000
The accompanying notes are an integral part of these financial statements.
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CORPORATION OF THE COUNTY OF ELGIN
SCHEDULE 2 - CAPITAL FUND
YEAR ENDED DECEMBER 31.2003
REVENUES
Transfer payments
Other contributions
Investment income
2003 2002
S 178,098 $ 1,121,997
288,846 1,145,307
129
466,944 2.267.433
Total revenues
EXPENDITURES
Administration building and equipment
Roadway and bridge improvements
Homes for senior citizens
Other capital equipment and projects
540,989 343,822
4,902,856 4,770,137
5,667,580 7,622,925
181.930 476.804
1 1.293.355 13.213,688
(10.826.411 ) (10,946.255)
5,500,000
5,555,991 1,258,941
4.568.998 5.352,005
15,624,989 6.610,946
4,798,578 (4,335,309)
(6.434.247) (2.098,938)
$ (1.635.669) $ (6.434.247)
Total expenditures
NET REVENUES (EXPENDITURES)
FINANCING AND TRANSFERS
Municipal debt issued
Transfers from operating fund
Transfers from reserves and reserve funds
Total fmancing and transfers
CHANGE IN FUND BALANCE
FUND BALANCE, BEGINNING OF YEAR
FUND BALANCE, END OF YEAR (Note 8)
The accompanying notes are an integral part of these financial statements.
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CORPORATION OF THE COUNTY OF ELGIN
SCHEDULE 3 - RESERVES AND RESERVE FUNDS
YEAR ENDED DECEMBER 31. 2003
REVENUES
Investment income
2003
$ 189 $
2002
1.896
NET TRANSFERS (TO) FROM OTHER FUNDS
Transfers ITom operating fund 78,921 6,479,473
Transfers (to) capital fund (4.568.998) (5.352.005)
Net transfers ITom other funds (4.490.077) 1.127 .468
CHANGE IN FUND BALANCE (4,489,888) 1,129,364
FUND BALANCE, BEGINNING OF YEAR 8.762.523 7.633.159
FUND BALANCE, END OF YEAR (Note 9) $ 4.272.635 $ 8.762.523
The accompanying notes are an integral part of these financial statements.
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
1. ACCOUNTING POLICIES
The consolidated financial statements of the Corporation of the County of Elgin are the
representation of management prepared in accordance with local government accounting
standards established by the Public Sector Accounting Board ofthe Canadian Institute of
Chartered Accountants.
The following are the County's significant accounting policies:
Reporting Entity
The consolidated financial statements reflect the assets, liabilities, revenues,
expenditures and changes in fund balances and in financial position of the reporting
entity. The reporting entity is comprised of all organizations and enterprises accountable
forthe administration of their financial affairs and resources to County Council and
which are owned or controlled by the County. In addition to general government tax-
supported operations, they include the following:
Elgin County Homes for Senior Citizens
Elgin County Library
. Elgin County Pioneer Museum
Interdepartmental and organizational transactions and balances have been eliminated.
Non-Consolidated Entity
The assets, liabilities, revenues and expenditures of the Elgin - S1. Thomas Health Unit, a
joint local board, are not consolidated in these financial statements.
Trust Funds
Trust funds and their related operations administered by the County are not included in
these consolidated financial statements but are summarized in note 13.
Fund Accounting '-
The consolidated financial statements are presented on a fund accounting basis and
include the following funds:
i) Operating Fund
The operating fund reflects the financial activities associated with the provision of
general municipal services during the year.
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
1. ACCOUNTING POLICIES (Cont'd)
Fund Accounting (Cont'd)
ii) Capital Fund
The capital fund reflects the financial activities associated with the acquisition,
construction and funding of capital assets.
iii) Reserves and Reserve Funds
The reserves and reserve funds reflects appropriations authorized by Council to be
set aside for the funding of future operating or capital expenditures.
Basis of Accounting
i) Flevenues
The accrual basis of accounting is followed for revenues except for:
. fines under the Provincial Offenses Act which are recorded on a cash basis
ii) Expenditures
Expenditures are recognized in the period goods and services are acquired and a
liability is incurred or transfers are due.
Physical Assets
Physical assets, comprised of capital assets and inventories of materials and supplies are
recognized as expenditures in the period they are acquired.
Government Transfers
Government transfers are recognized in the financial statements as revenues in the period
in which events giving rise to the transfer occur, providing the transfers are authorized,
any eligibility criteria have been met, and reasonable estimates of the amounts can be
made.
Budget Figures
The County of Elgin completes an annual budget review of its operating budget. The
approved operating budget for 2003 is reflected on the operating fund schedule. Budgets
are set for individual capital projects and are funded by transfers from the operating fund,
reserves and by the application of grants and other contributions available to apply to
capital projects. As many capital projects are carried out over one or more years, budgets
for the capital fund and the reserves and reserve funds have not been presented.
Use of Estimates
The preparation of financial statements in confonnity with generally accepted accoÙllting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and
liabilities at the date of the financial statements, and the reported amounts of revenues
and expenditures during the period. Actual results could differ from those estimates.
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31.2003
2. CONTRIBUTION TO UNCONSOLIDATED JOINT LOCAL BOARD
Further to Note I, the County ofElgin contributed $1,264,789 (2002 - $1,172,191)
toward the operations of the Elgin - St. Thomas Health Unit. The County's share of the
accumulated surplus of this joint local board is $153,372 (2002 - $57,350).
3. POST EMPLOYMENT BENEFITS
The County of Elgin has a pension agreement with the Ontario Municipal Employees
Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its
staff. The plan is a defined benefit plan which specifies the amount of the retirement
benefit to be received by the employees based on the length of service and rates of pay.
The amount contributed to OMERS for 2003 was $159,082 for current service and is
included as an expenditure on the "Consolidated Statement of Financial Activities". For
the period August I, 1998 to December 31, 2002, OMERS declared a contribution
holiday and temporarily suspended payments to the plan.
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4.
ACCOUNTS RECEIVABLE
2003
Province of Ontario
Homes for senior citizens - resident fees
Other municipalities
Government of Canada
Trade accounts and other receivables
Less: allowance for doubtful accounts
$ 61,410
474,129
481,170
127,220
707,084
(65.703)
$1.785.310
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2002
$ 784,431
476,548
441,418
254,010
153,753
nO.157)
$2.040.003
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
5. MUNICIPAL DEBT
(a) The balance of municipal debt reported on the "Consolidated Statement of Financial
Position" is made up of the following:
2003
2002
Bank loans, bearing interest at rates varying rrom
3.66% to 4.49% maturing at various dates rrom
2013 to 2018.
$5.300.000
$
(b) Principal payments on the net long-tenn liability reported in (a) of this note are
recoverable rrom general municipal revenues in the following years:
2004 2009 2014
to to and
2008 2013 onwards Total
$2.500.000 $2.375.000 $425.000 $5.300.000
(c) The long-term liability in (a) has been approved by by-law and the annual principal
and interest payments required to service this liability is within the annual debt
repayment limit prescribed by the Ministry of Municipal Affairs and Housing.
6. EMPLOYEE BENEFITS PAYABLE
Employee future benefits are liabilities of the County to its employees for benefits earned
but not taken as at December 3 I, 2003. Details are as follows:
2003 2002
Vacation credits
Workplace Safety and Insurance premiums
- Schedule 2 Employer
$ 369,810
$425,300
755.000
164.000
$1.124.810
$589.300
The provision of certain employee vacation plans allow for the accumulation of vacation
credits for use in future periods. The approximate value of these credits at December 31,
2003 is $369,8 I 0 (2002 - $425,300).
As a Schedule 2 Employer, the County provides certain benefits to employees qualifYing
for Workplace Safety and Insurance payments. The Workplace Safety and Insurance
Board has evaluated the liability estimates for future benefit costs at December 31, 2003
as $755,000 (2002 - $164,000). A reserve has been established to partially provide for
this liability. The balance at the end of the year is $271,925 (2002 - $415,409).
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8. CAPITAL FUND
2003 2002
The capital fund is comprised of the following projects:
Amounts to be financed for:
Public health building $(1,704,781) $(1,879,781)
Homes for senior citizens (2.707.135) (4.554.466)
(4,411,916) (6,434,247)
Financing available for:
Roadways and other capital projects 2.776.247
$0.635.669) $(6.434.247)
9. RESERVES AND RESERVE FUNDS
2003 2002
Capital expenditures $ 35,260 $4,651,046
Special circumstances 922,073 922,073
Ambulance services 508,900 508,900
Working capital 500,000 500,000
Mill rate stabilization 164,213 438,312
Environmental purposes 22,587 33,387
Social and family services 851,884 504,225
~ Transportation maintenance 250,000 250,000
Archives 287,173 103,421
Homes for senior citizens capital financing 54,857 138,629
.. Workers' compensation 271,925 415,409
Infonnation technology 16,787 16,787
Other various 386.976 280.334
$4.272.635 $8.762.523
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
7. OPERATING FUND
The operating fund balance of $270, 184 is available to offset future revenue requirements
in 2004.
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
10. USER CHARGES
Homes for senior citizens - resident fees
Rental fees
Land division fees
Other fees
11. OTHER CONTRIBUTIONS
Fines - Provincial Offenses Act
Donations
WSIB/insurance recoveries
Sale of capital assets
Elgin - S1. Thomas Health Unit - return of surplus
12. CONSOLIDATED EXPENDITURES BY OBJECT
Salaries and benefits
Goods and services
Grants, transfers and contracted services
Interest
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2003 2002
$3,692,740
640,258
95,764
91.101
$4.519.863
2003
$ 905,763
523,813
102,491
3,680
$1.535.747
2003
$14,799,523
15,363,204
12,416,071
11 0.467
$42.689.265
$3,568,035
632,933
79,161
83.372
$4.363.501
2002
$ 962,720
101,303
398,300
1,077,377
62.626
$2.602.326
2002
$12,174,253
16,431,908
11,796,614
$40.402.775
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CORPORATION OF THE COUNTY OF ELGIN
NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31. 2003
13.
TRUST FUNDS
The County of Elgin administers the following trusts on behalf of third parties. As
related trust assets are not owned by the County, the trusts have been excluded ITom the
consolidated financial statements.
Homes for Senior Citizens
Ehrin Manor Terrace Lodge Bobier Villa 2003
Balance, January I $40,899 $17,588 $1,627 $60,114
Net deposits (withdrawals) 141 (2,399) (116) (2,374)
Interest received 1.160 511 ~ 1.719
Balance, December 31 $42200 $15.700 $1.559 $59 .459
14. COMPARATIVE FIGURES
Certain of the comparative figures have been reclassified to confonn with the financial
statement presentation .adopted for the current year.
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