June 22, 2004 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y.. JUNE 22. 2004 - 9:00 A.M.
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - meeting of June 8, 2004
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
9:00 A.M. Shelley Fleming, Colleen Devos, Susan Morrell and Dianne
Palmer- Demonstration On Library Catalogue (see report
on page 3)
5th Motion to Move Into "Committee Of The Whole Council"
2 6th Reports of Council, Outside Boards and Staff
7th Council Correspondence - see attached
32 1) Items for Consideration
39 2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
71 13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
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#2 LP F BRO
_.J:iili.n~_ The Da Vinci code: a novel 1st large print ed,
Brown, Dan, 1964-
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The Da Vinci code: a novel
Brown, Dan, 1964-
In an exhilarating blend of scholarly intelligence, relentless adventure, and cutting
wit, Robert Langdon (first introduced in "Angels Demons") and his new adventure
combines the punch of Robert Ludlum, the intriguing historical touch of Umberto Eco,
and the nonstop suspense of Michael Crichton.
Publisher: DoubledaYI
Pub Date: c2003.
Pages: 454 p. J
ISBN. 0385504209
Copy Info: No copies currently available. place Hold (Estimated walt
Is 34 days).
4 copies total In all locations.
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#2 LH 598.29713 8RO
..t:t4l'IIIilii\l,,?!! A list of birds of Elgin County, Ontario
Brooman, R,e,
1954
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Birds of Elgin county: a century of change
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Publisher: Aylmer ExpressJ
Pub Date: <2004,
Pages: 306 P, I
ISBN: 0973466905
Copy Info: 8 copies available at AYLMER1 BAYHAM, BELMONT, DUTTON,
RODNEY1 SPRING, VIENNA, and WESTLORNE,
1.2 copies total in all locations.
Holdings
Port Stanley Public library
S96,0971334 BIll.
Aylmer old Town Hall library
596,0971334 BIll.
Bayham Township Public library
596,0971334 BIR
Belmont Public library
596,0971334 BIll.
John Kenneth Galbraith Reference
library, Dutton
596,0971334 BIll.
Port Burwell Public library
596,0971334 BIll.
R!!.dn..e..l!.,.f.'..u..bItc"!-i.b,r..r.l!...
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REPORTS OF COUNCIL AND STAFF
June 22. 2004
Staff ReDorts - (ATTACHED)
3 Library Coordinator and Director of Library Services - Demo: Your Library
Catalogue
4 Archivist and Director of Library Services - Archives' Preservation Grant
6 Director of Library Services - Library Circulation Statistics
10 Director of Library Services - Branch Libraries, Open Hours Survey (Survey
results enclosed separately)
12 Director of Engineering Services - Proposed Amending By-Law 04-19 to the
Road Consolidating By-Law 99-17
15 Technical Services Officer - Capital Projects with Negative Variances:
Project #58 - Pioneer Line (County Road #2) Resurfacing
Project #59 - Sunset Road Engineering Services
Project #60 - Wellington Road (County Road #25)
Resurfacing
Project #62-Quaker Road (County Road #36) Resurfacing
18 Corporate Facilities Officer - Capital Projects with Negative Variances
Project #61 - Second Floor Washroom
20 Archivist and Financial Services Clerk - Job Creation Partnership Program
Projects
22 Director of Financial Services - Budget Comparison - May 31, 2004
j)f:.H:JUl ~ y -r~ '7 25 Director of Financial Services - Royal Canadian Legions - Update
:TIlL'1 1.3jo'f
Co,", N c- ,'-
2
REPORT TO COUNTY COUNCIL
FROM:
Dianne Palmer, Library Coordinator
Cathy Bishop, Director of Library Services
June 10, 2004
Demo: Your Library Catalogue
DATE:
SUBJECT:
INTRODUCTION
In October 2002 , County Council granted approval for the County Library to join other
Ontario Consortium Libraries in purchasing a new library catalogue system to replace
their present one which was going to become obsolete in a couple of years. After much
preparation and training, the installation of the Unicorn software took place in February
2004.
DISCUSSION
Staff are very enthusiastic about the new software because of the additional features
that are available for the public to use. Because of the various services available to the
public through the intemet, such as banking and shopping, an expectation has been
created that all services should be provided in a like manner.
The discussion portion of the report will centre around a demonstration by Library staff of
iBistro, the intemet version of the Library catalogue, and the features that library users
can access from the comfort of their home.
The demonstration will include the following features:
. Searching for materials.
. Placing a hold.
. Accessing your library account.
. Library information.
CONCLUSION
Staff would like to thank Council for their perceptiveness in granting approval for the
Library to purchase this software. By the enthusiasm that the library public have already
shown through their placing books on hold via the Intemet and accessing their account,
staff feel that this software has allowed us to serve our users in the manner that the
pub' ect in the 21st ntury.
APprove?, ;:',,:" :ssion
'~1iL
Mark nal
Chief Administrative Officer
. '--'<-
Dianne Palmer
Library Coordinator (
~r4: A.il /1
Cathy Bi~OP ~
Director of Library Services
- -_.~ ----~--------,
REPORT TO COUNTY COUNCIL
FROM:
Brian Masschaele, Archivist
Cathy Bishop, Manager, Library Services
DATE:
1 June 2004
SUBJECT: Archives' Preservation Grant
INTRODUCTION:
The Elgin County Archives recently received notification of a successful grant application
to support preservation projects within the Archives. This report provides details about this
grant and recommends that a project archivist/conservator be hired according to its terms.
DISCUSSION:
The Archives has been successful in a grant application made to the Canadian Council of
Archives within the Library and Archives of Canada to hire contract assistance to perform a
series of preservation activities. These activities include the development of a disaster
preparedness plan as well as a project to clean and re-box the Elgin County Clerk's
collection, a highly valuable and large set of records dating back to the County's
incorporation in 1852.
The Archives has been awarded approximately $8200 to support this project. While the
program is funded on a cost-shared basis, the Archives was able to find a number of in-
kind contributions (such as supplies and staff time) to comprise most of the matching funds
required. A direct contribution of $1500 is nevertheless required. However, these funds
were anticipated in the Archives' 2004 operating budget.
Staff recommend that the grant be accepted and that a project archivist/conservator be
hired according to the terms of the grant. If Council approves, the project will begin in
early fall and will extend for a period of approximately fifteen weeks on a full-time basis.
All work must be completed by March 31S\ 2005.
CqNCLlJSION:
The Elgin County Archives has received a grant to engage in a number of preservation-
related activities. Staff recommend that a project archivist/conservator be hired according
to the terms of this grant.
,RECl)MMENDA TION:
THAT a financial contribution from the Canadian Council of Archives in the amount of
approximately $8200 be accepted for preservation-related projects in the Elgin County
Archives with an additional $1500 drawn from the Archives' 2004 operating budget to
support these projects;
AND THAT the County's Human Resources Department proceed with a job description
and posting for a project archivist/conservator according to the terms of this financial
contribution.
Respectfully Submitted
Approved for S Ion
dAJ' )
Mark~ld./
Chief Administrative urricer
~
~l~
Brian Masschaele
Archivist
Q~o~ ~4a-
Manager of Library Services
- - ----------------.- ------."-.-,
6'.,
, .
. ..
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop
Director of Library Services
DATE:
14 June 2004
SUBJECT: Library Circulation Statistics
INTRODUCTION:
In the past, the library has provided County Council with a copy of our monthly
circulation statistics. Our circulation statistics are broken down by individual
library branch and type of material. They show the number of times a particular
type of material has been lent out to a patron.
DISCUSSION:
In 2003 County Council approved the purchase a new library software called
"Unicorn". Preparation and training to convert our existing data was ongoing from
November 2003 until February when the software was installed.
CONCLUSION:
There are numerous reports that can be generated from this software. Staff are
continuing to familiarize themselves with the various reports that can be
produced to assist us with the information we need to gather. Staff is suggesting
that Council receive the circulation reports on a quarterly basis.
RECOMMENDATION:
THAT Council receives the library circulation reports on a quarterly basis.
Respectfully Submitted
lliLk
Cathy Bishop it
Director of Library Services
Approved ~m'ssiol
c"-/;f" i )
Mar nald
Chief Administrative Officer
,
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MONTHLY TOTAL
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DATE TOTAL
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% of Total Circula
Circulation Report for the Month of March 2004
PORT PORT WEST
ADMIN AYLMER BAYHAM BELMONT DUTTON BURWEL STAN RODNEY SHEDDEN SPRING VIENNA LORNE TOTAL
2 336
60 20 1301 24 167 63 40 49 3 83 977
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152 161 397 44 383 222 93 115 44
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968 872 2215 189 1707 923 632 570 1106 12851
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Circulation Report for the Month of April 2004
PORT PORT WEST
ADMIN AYLMER BAYHAM BELMONT DUTTON BURWEL STAN RODNEY SHEDDEN SPRING VIENNA LORNE TOTAL
0 333 42 27 103 40
24 678 160 118 256 28
_._..~._-_. ------ -,- ---.. ---..----
114 3028 804 675 1752 120
,..~-,-~......_.._. ......--...-.......----
0 15 4 1 4 0
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43 70 49 43 16
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MONTHLY TOT AL ---~~67f3 <<--~--19i5 <<---- 1797 ----3609'------349 -- 3092 -- 1744 ----- .966----1135-'- "'305 2040- - -23945
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308 22342
6592
:YEAR . TO .
DATE TOTAL
528 29055
8567
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3
5671
10608
1081
9455
1430 12547
6025
7769
% of Total Circula'
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MONTHLY TOTAL
YEAR. TO .
DATE TOTAL
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% of 1'otal Clrcula
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Circulation Report for the Month of May 2004
PORT PORT WEST
ADMIN AYLMER BAYHAM BELMONT DUTTON BURWEl STAN RODNEY SHEDDEN SPRING VIENNA lORNE TOTAL
5 277
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.
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop,
Director of Library Services
DATE: 14 June 2004
SUBJECT: Branch Libraries, Open Hours Survey
INTRODUCTION
At the January 13, 2004 County Council meeting staff was directed to conduct a
study to investigate more appropriate opening hours for libraries to accommodate
the needs of the public and report back to Council.
DISCUSSION:
Staff developed a survey for public response. In an effort to keep costs at a
minimum, the surveys were distributed in the following manner and did not
include a self-addressed envelope or return postage. Keeping this in mind, the
return rate is low and therefore the survey results should not be viewed as
absolute.
1. Municipal Tax Bills
2. Municipal Water Bills
3. Post Offices (distributed as flyers)
4. Hand-outs at branch libraries
Accompanying this report under separate cover are 3 survey result sheets for
each individual library with the following information.
Page 1
. No. of surveys sent out
. No. of surveys returned filled out
. Current shaded open hours
. No. of respondents suggesting preferred days & hours
Page 2
. No. of users by preferred days (graph)
Page 3
. No. of users by preferred hours (graph)
Page 2
Branch Libraries, Open Hours Survey
CONCLUSION:
Listed below are the options that the public was given and the preferred days and
hours they would prefer to see our libraries open. The benchmark used to
determine the preferred days and hours by the public is 50% + 1 based on the
number of completed surveys.
Option #1
. Open at 9:00 a.m. and close at 9:00 p.m.
The response to both was below the benchmark for all libraries.
Option #2
. Open on Sundays
The response was below the benchmark for all libraries.
Option #3
. Open on Wednesdays
The response was below the benchmark for all libraries.
Option #4
. Current open hours
The response was high above the benchmark for all libraries.
Option #5
. More daytime hours/More evening hours over and above their current
hours
The response was below the benchmark for all libraries.
It was obvious from the completed surveys that the public was satisfied with the
current hour arrangement in all branch libraries and that additional hours were
not required at this time.
RECOMMENDATION:
Receive and file
Respectfully Submitted
.-Cyf--U~ 11 )
Cathy Bi~ ~
Director of Library Services
Approved ~missiolJ
cJJ/ (/ /
" -
Mark G':'McC""",Ij""'
Chief Administrative Officer
AYLMER OLD TOWN HALL LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
2263 Surveys were sent out
120 Surveys were returned filled out
Current open hours are shaded.
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-8:30 8.30-9
Sunday 2 1 2 3 5 9 10 9 9 4 4 4 4 3
Monday 8 .62 62 60 61 66 67 67 71 77 78 78 73 12
Tuesday 8 57 56 58 65 67 69 69 83 78 78 78 72 10
Wednesday 10 22 24 23 23 26 26 29 30 28 34 36 32 15
Thursday 7 59 58 58 59 63 63 66 71 73 78 80 72 11
Friday 7 56 56 56 5.8 65 64. .67 73 24 31 31 19 11
.Saturday 8 60 62 62 64 65 71 73 73 12 12 12 9 4
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AYLMER OLD TOWN HALL LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
90
h
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80
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AYLMER OLD TOWN HALL LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
-'
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SA 'It-\MA 10~NSt-\\P \..\SAAR'l
A Branch of the Elgin County Library S~stern
pUBLiC suR'/EY I'ESUCfS Of OPEtlllOURS
987 suf'Je"Ys ""ere sent out
86 Su",e~s wera returned filled out
current open t-\ours are shaded.
\
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BAYHAM TOWNSHIP LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
Monday
Tuesday
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Thursday
DAILY
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BAYHAM TOWNSHIP LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
70, ,,".':,
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BELMONT LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
1100 Surveys were sent out
58 Surveys were returned filled out
Current Open Hours are shaded.
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-8:30 8:30-9
Sunday 1 1 3 3 3 5 9 6 5 1 1 1 1 1
Monday 1 3 II II II n .51 .,50. :51:'52 51 4
Tuesday 1 4 :'.5::': ' '.52,,, 51... ;,'52:, 51 4
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BELMONT LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
60
50."
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Tuesday
Wednesday
Thursday
Friday
Saturday
DAYS
Ii
.9-9:30
09:30-10
010-11
011-12
.12-1
l:!I1-2
1m 2-3
1JJ3-4
04-5
.5-6
06-7
07-8
.8-8:30
08:30-9
.---...
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BELMONT LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
60
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JOHN KENNETH GALBRAITH REFERENCE LIBRARY (DUTTON)
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
2050 Surveys were sent out
23 Surveys were returned filled out
Current Open Hours are shaded
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8.8:30 8:30-9
Sunday 1 1 1 1
Monday 1 1 20 19 20
Tuesday 1 1 ,I;" "Ill' HI 19 19 20 21 21 20 20
1 1 1 1 1 1 2 2 3 2 2 2
Wednesday
1 1 4 4 4
Thursday
1 1 2 2 2 2
Friday
19 21 1 1
Saturday
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JOHN KENNETH GALBRAITH REFERENCE LIBRARY (DUTTON)
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
25,
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DAYS
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JOHN KENNETH GALBRAITH REFERENCE LIBRARY (DUTTON)
A Branch of the Elgin County Library System
25
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PUBLIC SURVEY RESULTS OF OPEN HOURS
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PORT BURWELL LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
639 Surveys were sent out
37 Surveys were returned filled out
Current Open Hours are shaded.
The exceptions are Tuesday and Thursday when the library opens at 3:30
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-3:30/3:30-4 4-5 5-6 6-7 7-8 8-8:30 8:30-9
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PORT BURWELL LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
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PORT STANLEY LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
1050 Surveys were sent out
61 Surveys were returned filled out
Current Open Hours are shaded.
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-8:30 8:30.9
Sunday 2 2 2 5 6 5 4 2 1 1
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RODNEY LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
1050 Surveys were sent out
77 Surveys were returned filled out
Current Open Hours are shaded.
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8.8:30 8:30-9
Sunday 1 1 2 2 4 4 5 4 5 4 2 1
Monday 7 7 16 15 10 12 24 59 60 25 13 15 2 2
Tuesday 5 5 12 12 5 11 18 57 61 60 56 4 3
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A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
70 -
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A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
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SHEDDEN LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
1350 Surveys were sent out
46 Surveys were returned filled out
Current open hours are shaded
The exception is Tuesday when the library opens at 2:30
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-2:30 I 2:30-3 3-4 4-5 5-6 6-7 7-8 8-8:30 8:30-9
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PUBLIC SURVEY RESUL 1S OF OPEN HOURS
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06-7
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SHEDDEN LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESUL 1S OF OPEN HOURS
35
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SPRINGFIELD PUBLIC LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
Sunday
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06-7
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SPRINGFIELD LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
70
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V\E.NNA. USAAR'l
A Branch of the Elgin cou,W LlbralY Sy.lte..
\
pUBLIC SURVEY RfSUL T~ OF OPEtl HOURS
\
593 Surveys were sent out
34 surveys were returned fi\\ed out
current open Hours are shaded
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-1 1-8 8-8:30 8:30-9
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VIENNA LIBRARY
A Branch of the Elgin County Library System
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A Branch of the Elgin County Library System
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WEST LORNE LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
1250 Surveys were sent out
53 Surveys were returned filled out
Current Open Hours are shaded.
9-9:30 9:30-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5 5-6 6-7 7-8 8-8:30 8:30-9
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PUBLIC SURVEY RESULTS OF OPEN HOURS
35 '
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WEST LORNE LIBRARY
A Branch of the Elgin County Library System
PUBLIC SURVEY RESULTS OF OPEN HOURS
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/
'\
THE CORPORATION OF THE
COUNTY OF ELGIN
ALL CONSOLIDATING BY-LAWS
(AS OF MARCH 2004)
PLANS OF ROADS THAT ARE PART OF
THE ELGIN COUNTY ROAD SYSTEM
"-
./
I
'\
THE COUNTY OF ELGIN
.
j
-e
j
LAKE ERIE
ALL PLANS THAT ARE DESIGNATED BY THE LETTER '0' ARE EXPROPRIATION PLANS
ALL PLANS THAT ARE DESIGNATED BY 'lIR' ARE REFERENCE PLANS
COPIES OF THESE PLANS CAN BE OBTAINED AT THE ENGINEERING SERVICES DEPARTMENT
IN THE ELGIN COUNTY ADMINISTRATION BUILDING OR AT THE LAND
REGISTRY OFFICE ON GLADSTONE A VENUE IN ST.THOMAS
MANAGER OF ENGINEERING SERVICES: CLAYTON WATTERS, P.ENG.
PRODUCED BY: JUSTIN LAWRENCE, P.ENG.
EDITED BY: MEREDITH GOODWIN (March 2004)
"-
./
.
/
TABLE OF CONl'bNTS - ROAD CONSOLIDATING BY-LAW - 04-19
I LENGTH (KM) I
18.208
50.434 r
,
, PLAN NO.
, 2-1
I 3-1
I 3-2
I 4-1
5-1
I 6-1
I 7-1
I 8-1
I 9-1
I 11-]
13-1
I 14-1
, 15-1
I 16-1
I 17-1
18~1
I 19-1
I 20-1
I 21~1
22-1
I 23.1
24-1
25-1
26-J
27-1
28-[
30-1
31-1
32-1
34~1
35-1
\-.
I
I
I
I
I
[4.762
10.969
6.250
4.737
19.230
27.829
1.975
8.950
13.824
2.170
27.885.
1.374
18.495
21.289
24.319
0.401
8307
2.335
16.436
6.340
1.316
12.975
4.854
5.745
1.493
5.794
2.973
9.138
LAST UPDATED
APRIL I. 1999
APRIL I, 1999
APRlL I, 1999
MARCH 11, 2003
FEBRUARY 1,2001
APRIL 1, 1999
.. .
MARCH 1 I, 2003
I MARCH II. 2003
l- -t:~1~:1;:Z:3.-
" AUGUST'ii:2002
, MARCH II, 2003 .
I APRIL [, 1999
, AUGUST 23, 2002
.-., APRlL I. 1999
I MARCH 8, 2004
I MARCH 8:2004
I MARCH 8. 2004
FEBRUARY 1, ZOOl
APRIL 1, 1999
APRIL I. 1999
- I APRlL 16,2004
- -
.1 MARCH 11,2003
MARCH 8, 2004
MARCH 11,2003
MARCH 11, 2003
AUGUST 23, 2002
APRIL I, 1999
APRIL I, 1999
APRIL 1, 1999
MARCH 11,2003
I
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PLAN NO.
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37-1
38.1
39-1
40-1
40-2
41-1
42-1
42-2
43-1
44-1
4')-.1
45-2
45-3
46-1
47-1
48-1
48-2
49-1
50-1
51-1
52-1
52-2
53.1
54-I
55-1
56-1
57-1
73-1
73-2
74-J
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LENGTff ~
LAST UPDATED
APR1L L J999
-I-MARCH -i 1:2003
- .- -.- .
AUGUST 23. 2002
.- ._, - -
APRIL L 1999
MARCH 11,2003
APRIL 1, 1999
APRIL L 1999
I - APRIL I: 1999
i FEBR1JARY:Liooi -
,- MARCRil:io03
APRIL I, 1999
-, APRIL-J: i999-
f APRIL I, 1999
MARCH 8, 2004
MARCH 11,2003
-, ~- ~~~~~T t~:J~O~..
I - APRIL I. 1999
I FEBRUARY i,2001
I: APRlL I, 1999
m I - APRIL I: i999-
! FEBRUARY t 2001
I FEBRUARY i: 2001-'
I APRlL 1. 1999
- i FEBRUARy'Ulxll
, -APRIL I, r999
I MARcir 8:2003 ..
'.1 - APRlL -I, '1'999
I AUGUST i3'io02 .
I APRIL 1.1999 - -
.'[ AUGUST-i3~2002
T
II
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II
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-J
AMENDING BY-LA\! 04-19
UPDA TED PLANS 18-1,19-1,20-1,24-J,26-1,45-3,56-1
DATE:
'2445
16.030
-- .
IUOg
1.443
17.388
0.6552
23.695
lO.707
7.170
50.477
8_594
5.630
29.625
2.770
0.585
1.489
29.334
1.380
2.811
14.604
4mo
0.999
30.559
13.960
MARCH 8, 2004
/
I
I
I
LENGTff (KM)
16.057
21.862
6.794
5.821
[
I
.1
I
"
,
I
LAST UPDATED
AUGUST 23.2002
FEBRUJURYI,2001
FEBRUARY 1,2001
APRlL 1, 1999
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21,22 II SOUlHwotD1
123,24 III SOUTHWOl..Dl
26,27 III SOUlHWOl.O[
l 18 W.N.B.T.R.. SOUlHWOlDI
22.23 11,11I SOUlHwotDl
BOAAll OF ED. _ lAND 'URCHASES s.. C.E. I
4.5 II SOUTli\\OLDl
12 II SOU1HWOl.OI
12 II SOUTHWOlDI
49 W.N.B.T.R.~SlERI
5 III SOU1HWOLOI
6 III SOUTHWOLDI
6 III sou"lliWOlDl
5 1II SOUTHWOLDl
6 1lI soulHWOLDl
6 III SOUTHWOLDI
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l1R-5499
l1R-5845
LAKE
J
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l1R-112J
l1R_77QQ
11R-7799
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18
"-
(
PLAN SHOWING BY MEANS
LINE THAT PORTION OF
TOWNSHIP
OF
IS
BEING
ASSUMED
ROAD BY
COUNTY
OF
COUNTY ROAD
KNOWN AS THIRD
LENGTH OF ROAD IS
/ LEGEND
MINISTRY OF TRANSPORTATION,
ONTARIO HIGHWAYS
--€
ELGIN COUNT( ROADS
TOWNSHIP ROADS
RAILWAYS
\...
"
PLAN 18-1
LAKE ERIE
OF A SOLID
ROAD IN THE
SOUTHWOLD
AS A
THE
COUNTY
ELGIN
#18
LINE
18.495km
~
~
Updated March 2004
'\
./
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1____1 '" fix
Viii
'25 ~'<!7.;i:"'.'2:l;>o
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P-1917-(1->58) flA'l1Wd
TRANSFEREO FROM MTO TO COUNTY
OF ELGIN ON APRIL 1, 1997
1-385564 l1R-590S 11-12- ~ IX-IX BA'l'HAM
1-385564 l1R-5911 , " " BAYHAM
1-365564 R-279 Rl,R2 ,'~ BAYHAM
1-385564 l1R-6366 , " "" BAYHAM
1-385564 llR-G461 ,.., 24-23,24 IX-IX BAYHAM
1-385564 l1R-6461 , " EMOOl-11.l) BA'l'HAM
1-385564 l1R-6461 , 9.10.11 Btl(R-11J) BAYHAM
1-390241 l1R-6948 , " " BAYHAM
1-390242 11R-6946 " " " BAYHAU
1-390286 11R-6959 , 23.24 " "",,'"
[-390287 11R-6959 , "''' " BAYHAM
[-JgZ8fi5 l1R-4217 " " " BA'l'HAId
1-393137 l1R_7041 , 23.24 " BAYHAM
1-393138 l1R-7041 , " "' BAYHAId
1-395424 l1R-7103 " " " ''''''''
1-39!';424 l1R-4217 , " " BAYHAM
1-396820 l1R-7138 , " V BAYHAM
1-405506 l1R-7391 , 12.6,127 "m BAYHAM
'-"""" 11R-7460 , '" "" BAYHAM
1-411633 l1R-7462 , " " BA'l'HAM
1-209368 l1R-7656 , , "" BAYHAM
R081NSON SlREET 'THR >UGH pe.n 8URVo LL
TRANSfERED FROM 'THE MUNICIPAUT!' OF 8AYHAM
TO 'THE COUNT!' OF ELGIN ON SEPlEM8ER 10, 2002
1-424005 ~ llR-7SOO " V .".'"
/ "'-
./
LAKE ERIE
"'-
"'-
(
\
i
T
LAKE ERIE
PLAN SHOWING BY MEANS
LINE THAT PORTION OF
OF A SOLID
ROAD IN THE
MUNICIPALITY
BAYHAM
OF
IS
BEING
ASSUMED
ROAD BY
AS A
THE
COUNTY
COUNTY
OF
ELGIN
ROAD #19
AS PLANK ROAD
ROAD IS 21.289km
COUNTY
KNOWN
LENGTH OF
/' LEGEND
~
MiNISTRY OF TRANSPOIITATION,
ONTARIO HIGHWAYS
~
---€
ELGIN COUNlY ROADS
'g
TOWNSHiP R~S
RAILWAYS
/
Updated In !.larch 2004/
\...
PLAN 19-1
/D E L A WA R !~ '\
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1_206765
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11-266413
11-~10439
11-396580
11-279910
11-385743
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11-286453
1-419151
1-42483'"1
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ERIE
PLAN SHOWING BY MEANS
LINE THAT PORTION OF
A SOLID
IN THE
OF
ROAD
CENTRAL ELGIN AND
OF SOUTHWOLD
MUNICIPALITY OF
THE TOWNSHHIP
IS
BEING
ASSUMED
ROAD BY
AS A
THE
COUNTY
CO UN TY
OF
ELGIN
ROAD #20
AS UNION ROAD
AND MAGDALA ROAD
LENGTH OF ROAD IS 24.319km
COUNTY
KNOWN
r- LEGEND
'\
MINISTRY OF TRANSPORTATION,
ONTARIO HIGHWAYS
~
---(!;
aGIN COUNTY ROADS
~
TOWNSHIP R().6J)S
RAILWAYS
'--
/
PLAN 20-1
/
Updated In March 2004
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LAKE: ERIE
/
'\
PLAN SHOWING BY MEANS OF A SOLID
LINE THAT PORTION OF ROAD IN THE
MUNICIPALITY OF
AND THE TOWNSHIP
CENTRAL ELGIN
OF MALAHIDE
IS BEING ASSUMED AS A COUNTY
ROAD BY THE
COUNTY
OF
ELGIN
COUNTY
KNOWN
LENGTH OF
ROAD #24
AS DEXTER LINE
ROAD IS 1 6.436km
/' LEGEND
'\
~~~ATION.
-----€
~
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~
-......
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........,.
\.
/
PLAN 24-1
Updated January 2003
/
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LAKE ERIE
PLAN SHOWING BY MEANS OF A SOLID
LINE THAT PORTION OF ROAD IN THE
MUNICIPALITY OF CENTRAL ELGIN
IS BEING ASSUMED AS A COUNTY
ROAD BY THE
CO UN TY
OF
ELGIN
COUNTY ROAD #26
KNOWN AS ST.GEORGE STREET
LENGTH OF ROAD IS 1.31 6km
/ LEGEND
"\
MINISTRY OF TRANSPORTAllON.
ONTARIO HIGHWAYS
--€
~
aGlN COUNTY ROADS
"if!
TOWNSHIP ROADS
RAILWAYS
'-
/
Updated in March 2004/
PLAN 26-1
/
i/
LAKE ERIE
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I INSTRUEMENTjPLAN PART.f LOT CONC~ MUNIC.-
I 0-1272-- - 15 IV,V t.4AL-
ID-1283 ~ N1R SOUTH~
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10-1434 .:31 SNBlR SOUTHWotO
ID-1484 25 VI c.E.-
11-1729 R-12 4,5 VI c.E.
11-31076 '~14 lV,V BAY.
11-83316 1 IV MAL
11-131194 16 VI C.E.
11-146297 0-"01 6 V C.E.
11-140675 R-231 :5 Vl C.E.
1.1-142211 0-1012 1 7 Rill WAA SOU1H~
11-143608 0-1009 4 9 VI C.E.
11-145763 0-1014 :3 6,7 VI C.E.
11-186596 11R-n2 I 25 V C.E.
,11-193749 GRAVELPlT 24. V C.E.
11-194338 GRAVELPlT 24 V c.E.
11-205632. 11R-2731 1.2 15 IV ldAL_
11-210686 0-1018 :5 7 RII'MlR SOUTHWOl-D
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11-308843 l1R-3717 :5 1 IV BAY.
11-383897 l1R-6750 1 22 IV BAY.
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11-424675 l1R-7797 1 1V BAY.
11-4246~ llR-2519 2 1V BAY.
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ELGIN
LAKE ERIE 4
PLAN SHOWING BY MEANS OF A SOLID
LINE THAT PORTION OF ROAD IN THE
TOWNSHIP OF SOUTHWOLD,
MUNICIPALITY OF CENTRAL ELGIN,
TOWNSHIP OF MALAHIDE,
AND THE MUNICIPALITY OF BAYHAM
IS BEING ASSUMED AS A COUNTY
ROAD BY THE
COUNTY OF ELGIN
COUNTY ROAD #45
KNOWN AS JOHN WISE LINE
AND CALTON LINE
LENGTH OF ROAD IS 50.477km
/" LEGEND "
MINISTRY OF TRANSPORTAllON,
ONTARIO HIGHWAYS
ID--
---€
ELGIN COUNT( ROADS
""
~
TOWNSHIP ROADS
RAILWAYS
'--
/
Updated In March 2004 /
PLAN 45-3
~
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PORT STANLEY ,1~ 11-384984 l1R-6797 1 15 VII CE.
-e- .//1 I 11-384985 l1R-6791 5 18 \Ill c.E. I
,1-385172 11R-6791 3 17 VII C.E. I
11-387163 llR-6791 4 18 \III C.E. I
j LAKE ERIE 11-387165 l1R-6791 6 18 \III C.E. I
11-387173 1tR-6791 1,2 15.16.17,lE VIII C.E. 1
11-399094 11R-6367 1.2 11 VIII c.E. I
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\
LAKE
ERIE
PLAN SHOWING BY MEANS OF A SOLID
LINE THAT PORTION OF ROAD IN THE
MUNICIPALITY OF CENTRAL ELGIN
IS BEING ASSUMED AS A COUNTY
ROAD BY THE
CO UN TY
ELGIN
OF
COUNTY ROAD #56
KNOWN AS ELM LINE
LENGTH OF ROAD IS 4.910km
/ LEGEND
'\
M1NISTRY OF 1RANSPORTATlON.
ONTARIO HIGHWAYS
~
--€
ElGIN COUNTY ROADS
.g
TOWNSHIP ROADS
RAILWAYS
\..
./
Updated in January 2003 /
PLAN 56-1
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: 14 June 2004
SUBJECT: Proposed Amending By-Law 04-19 to the Road Consolidating By-Law 99-17
INTRODUCTION
County road system by-laws serve to identify the road system and to give authority to the
County to operate and maintain this system. These by-laws generally exist in three forms:
establishing by-laws; amending by-laws; and consolidating by-laws.
DISCUSSION I CONCLUSION:
Establishing by-laws serve to designate a new system of roads. Amending by-laws serve
to update the establishing by-law with additions and deletions. When the number of
amending by-laws make an accurate description of the existing county road system
difficult, it is desirable to consolidate the amendments and the original schedule by
passing a consolidating by-law.
On June 8, 1999, County Council passed a Road Consolidating By-Law for the Elgin County
road system (which replaced the previous consolidating By-Law from 1985). Since the last
amending By-Law, many land transfers have taken place and roads have been assumed.
Recent roads transfers include: Road #18 part of Lot 6 Concession 3; Road #19 part of
Lot 15; Road #20 part of Lot 19 Concession South Talbot Road; Road #24 part of Lot 2
Concession 2; Road #26 part of Lot 1 Concession 9; Road #45 part of Lot 1 Concession 4;
and Road #56 part of Lot 15 Concession 8.
It would be prudent to update the County of Elgin Road system by creating an amending
by-law. Attached are the 10 amended plans of roads including titile page and table of
contents that require updating. These plans along with a cover page, and a table of
contents will form Schedule 'A' of the proposed Amending By-Law 04-19.
RECOMMENDATION:
THAT the Warden and the Chief Administrative Officer beauthorized to sign the Amending
By-Law, known as By-Law No. 04-19 to the Elgin County Road System.
Respectfully Submitted
Approved for Submission
(M~~
~
./
--
Clayton Watters
Director of Engineering Services
Mark G. McDonald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Technical Services Officer
DATE: May 25, 2004
SUBJECT: Capital Projects with Negative Variances
Project #58 - Pioneer Line (County Road #2) Resurfacing
Project #59 - Sunset Road Engineering Services
Project #60 - Wellington Road (County Road #25)Resurfacing
Project #62 - Quaker Road (County Road #36)Resurfacing
Introduction
As part of a previously approved Capital Budget, $275,000 was allocated to resurface a
section of Pioneer Line (County Road #2) with hot mix asphalt. Upon project completion
the actual cost was $335,747.82 or 22% over budget estimates.
As part of a previously approved Capital Budget, $120,000 was allocated to resurface a
section of Quaker Road (County Road #36) with hot mix asphalt. Upon project completion
the actual cost was $134,958.85 or 12% over budget estimates.
As part of a previously approved Capital Budget, $75,000 was allocated to resurface a
section of Wellington Road (County Road #25) with hot mix asphalt. Upon project
completion the actual cost was $93,715.52 or 25% over budget estimates.
As part of a previously approved Capital Budget, $70,000 was allocated to complete
engineering services for the proposed reconstruction of Sunset Road (County Road #4)
between St. Thomas and Port Stanley. Upon project completion the actual cost was
$112,026.00 or 60% over budget estimates.
This report will offer rationale as to why these projects experienced negative variances. It
should be noted that 17 of the 29 County Road related capital projects experienced a
budget surplus that collectively totalled almost $6,000, therefore, staff is comfortable
stating the projects were managed wisely.
Discussion / Conclusion
When estimating resurfacing projects, staff makes assumptions to derive a quantity of
asphalt and granular materials to be used, measured in tonnes. These quantities must be
sufficient to correct the 2% roadway crossfall and 6% shoulder crossfa.11. On horizontal
curves in the roadway, additional material is often needed to "pad" or build up the
superelevation so that the curve can be safely and comfortably negotiated by drivers at the
posted speed limit. Curves are also widened by 0.5 metres on the inside and outside to
reduce maintenance activities ("dropoffs").
Staff then assumes a unit price per tonne for that quantity of asphalt in a job's specific
location taking into account haul roads for the transport of asphalt to the project. The
fluctuating Asphalt Cement Price Index is also acknowledged.
With many variables to consider and assumptions made, budget estimates and actual
project costs can differ.
Proiect #58 - Road #2 ResurfacinQ
This project involved placing 50mm of hot mix asphalt over a section of Pioneer Line
between Coyne Road and Dunborough Road and installing granular "A" on the road
shoulders.
The estimate for Project #58 was not sufficient because of two major factors. Firstly, a
large reverse curve (also known as an "S-curve") is located atDunborough Road. The
project initially was intended to end in the middle of these two curves, atDunborough
Road. Once the project began it became apparent that both curves should be resurfaced
to restore the superelevation for safety, continuity and constructibility reasons. A
substantial amount of asphalt was required to widen and restore the curves. Secondly, a
request was made from the local municipal staff to place granular shoulder materials on
the roadway west of Dunborough Road to eliminate a re-occurring maintenance activity.
Because construction equipment was already present at the site it was cost effective to
resurface additional length of road shoulder at this location. This additional work also
contributed to the cost overrun.
Additional funds spent on this project has reduced the cost to resurface the next section of
Pioneer Line (between Dunborough Road and West Lorne), currently planned for 2006.
Proiect #60 - Road #25 Resurfacinq
This project involved placing 50mm of hot mix asphalt over a section of Wellington Road
between McBain Line and St. George Street and installing granular "A" on the road
shoulders.
The estimate for Project #60 was not sufficient to cover the actual project costs because of
additional asphalt placed for base repairs and turning lane widening.
Proiect #62 - Road #36 Resurfacinq
This project involved placing 50mm of hot mix asphalt over a section of Quaker Road
between Fruit Ridge Line and North Street inSparta and installing granular "A" on the road
shoulders.
The original estimate for Project #62 was not sufficient to cover the actual project costs
because of additional asphalt placed to restore thesuperelevation and widen a curve on
the roadway as well as addressing a water runoff issue with a local resident.
Proiect #59 - Sunset Road Enaineerina Service~
This project involved a request for proposal for the survey and detailed design for the
proposed reconstruction of Sunset Road (County Road #4) between the City of St.
Thomas and the Village of Port Stanley.
Staff prepared a "Request for Proposal" document in an attempt to solicit cost effective and
innovative ideas for the proposed reconstruction of Sunset Road. Staff structured the fee
schedule as a percentage of the value of the total construction cost of the project.
Because the project details were to be defined by the successful consultant, staff believed
this type of fee schedule to be the most fair and appropriate.
Staff assumed a total project cost of $1.5 Million for the drainage and road widening work.
Because of past experience with consultants, staff also assumed a design fee percentage
of 4.5% of the total project cost and this is what constituted the original project estimate of
$70,000.
Even though a favourable design fee percentage was received (3.7%), the consultant's
total estimated construction cost more than doubled from staff's original estimate ($3.5
Million) once a detailed survey and investigation was completed to determine the actual
condition of the infrastructure and hence the reconstruction requirements. Thisdetailed
construction estimate was used. to calculate the actual engineering fees. A final. fee was
eventually negotiated with the firm at a reduced rate however still substantially more than
originally estimated.
Recommendation
Receive and File.
Re~~
Peter Dutchak
Technical Services Officer
Approved for Submission,
0tlW A4tuo
Clayton Watters,
Director, En~~
~(; /
Mark G. MC50ft:::!s, .--~
Chief Administrative Officer.
REPORT TO COUNTY COUNCIL
FROM:
Jim Carter, Corporate Facilities Officer
DATE:
May 25, 2004
SUBJECT: Capital Projects with Negative Variances
Project #61 - Second Floor Washroom
Introduction
As part of the previously approved capital budget, $35,000 was allocated to replace old
fixtures, flooring and wall finishes. Upon project completion the actual cost was $50,193.89
or 43% over budget estimates.
This report will offer rationale as to why these projects experienced negative variances. It
should be noted that 7 of the 9 building related capital projects experienced a budget
surplus that collectively totalled almost $ffJ,OOO, therefore, staff is comfortable stating the
projects were managed wisely.
Discussion / Conclusion
When estimating projects, staff makes assumptions on many factors. With many variables
to consider, budget estimates and actual project costs can differ.
Proiect #61 - Second Floor Washroom
This project involved replacing the old fixtures, flooring and wall finishes at the County
Administration Building second floor washroom. Mainly the tenants on the second floor use
these washrooms. The washroom had not been refurbished since the building was
constructed in 1939.
Staff estimated the project at $35,000. A consulting company provided the County of Elgin
with the information to solicit prices for this project, which included specifications and
drawings. Quotations received for the project exceeded our budget by nearly 100% to an
amount of almost $67,000. As the project exceeded the estimate, staff proceeded as the
general contractor on the project and solicited prices for individual components. Staff
believed the project could be within the approved budget if the County of Elgin managed
the project. Once complete the project consisted of approximately $6,800 for
engineering/architectural services and $43,500 for project costs.
This project has a few items that increased the construction costs. Firstly, the plumbing in
this area had materials that could not be used for commercial applications and required
removal and replacement. Secondly, architectural plans required additional modifications
for existing mechanical piping. Lastly, the Ontarians with Disabilities Act door operators
were installed. These items were additions to the contract at a cost of approximately
$4,000.
Recommendation
That this report be received and filed.
Respectfully Submitted,
Approved for Submission,
~
r19~Lt~
Corporate Facilities Officer
Clayton Watters,
Director, Engineering Services
cfR( ]
Mark~
Chief Administrative Officer.
--..:::.
REPORT TO COUNTY COUNCIL.
FROM: Brian Masschaele, Archivist
Jennifer Ford, Financial Services Clerk
DATE: 11 June 2004
SUBJECT: Job Creation Partnership Program Projects
INTRODUCTION:
Human Resources and Skills Development Canada has an employment support program that will
enable the County to hire two individuals to engage in special projects on behalf of the County at
no direct cost. This report outlines the nature of the program and recommends that an application
be made on behalf of the County.
DISCUSSION:
Staff wish to apply to Human Resources and Skills Development (HRSD) Canada's Job Creation
Partnerships Program to hire two individuals to assist with the following projects: the
implementation of the County's electronic document management system called Laserfiche and
the implementation of the County's asset and inventory control system called Windmill. In the case
of the first project, the individual would work with departments to mass-scan and index documents
for electronic retrieval, including records such Council minutes, by-laws, employee files and
financial records. In the case of the second project, the individual would work with Engineering
Services to input data into the software about the County's equipment and building assets.
The Job Creation Partnerships Program will enable the County to hire up to two individuals to
complete these projects for a period of up to 52 weeks with no direct cost to the County in terms of
wages or benefits, including WSIB. The main stipulation is that the individuals must be currently
receiving Employment Insurance benefits and must be able to pursue other employment
opportunities as they arise. Should one or both of the successful applicants find other
employment, he/she would be replaced by another candidate through HRSD until the project has
expired. The County is able to interview candidates for their suitability and is not obligated to place
individuals should they be deemed unsuitable. Council can be assured that the County has
successiveiy used this program in the past for other records management projects
There is no direct cost to the County for participation in this program. In both cases, the necessary
software has already been purchased. Workspace will be provided through the Archives and
Engineering Services. No major additional equipment costs are foreseen. Other costs will be of a
strictly in-kind nature, including supervisory time.
The individuals will be supervised by the Archivist or designate as part of records management
duties in conjunction with the Laserfiche implementation taskforce, an ad hoc committee
coordinated by the Financial Services Clerk and comprised of representatives from each
department within the County Administration Building. Issues pertaining to confidentiality of
records will be handled through the Archivist.
If Council approves this application, the Warden and Chief Administrative Officer will be required to
sign the application and ensuing contribution agreement with the federal government on behalf of
the County.
CONCLUSION:
HRSD Canada has an employment support program which will enable the County to hire up to two
individuals to assist in the implementation of the County's electronic document management
system called Laserfiche and the County's inventory control system called Windmill. This report
outlines the nature of the program and recommends that an application be made.
RECOMMENDATION:
THAT staff be authorized to proceed with an application to Human Resources and Skills
Development Canada's Job Creation Partnerships Program to employ two individuals to assist in
the implementation of the County's electronic document management system and inventory control
system for a period up to 52 weeks and at no direct cost to the County;
THAT the recipients report to the Archivist and/or designate;
AND THAT the Warden and Chief Administrative Officer be authorized to sign the application for
funding and subsequent contribution agreement with the Government of Canada.
Respectfully Submitted
~~Q
Bfran Masschaele
~r@~/
JErrl~er Ford - .
Financial Services
";
\ .
Mark G. McbbmikJ
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
June 14,2004
SUBJECT: Budget Comparison - May 31,2004
INTRODUCTION/DISCUSSION:
Highlights of the May 31 , 2004 budget comparison are as follows:
Warden & Council - Over budget $1 ,292 - OGRA convention early in the year.
Corporate Expenditures - Over budget $90,254 - insu,rance paid early in the year.
Pioneer Museum - Over budget $4,805 - grants usually received late in the year.
Library - Over budget $5,603 - Provincial grant usually received late in the year.
Provincial Offences - Over budget $40,503 - mid-year revenues allocated to Municipalities
in May.
Ambulance Services - Under budget $191,191. Invoice for service provider not received
as yet therefore City of St. Thomas not billed for Mayas yet.
,RECOMMENDATION:
THAT the report titled Budget Comparison - May 31,2004 and dated June 14, 2004 be
received and filed.
Respectfully Submitted
Approved for Submission
~L/~~
Linda B. Vege~-l
Director of Financial Services
~,.)/
MarkG~
Chief Administrative Officer
----
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 5 Periods Ending May 31,2004
Total YTD YTD Variance %OF
Budget Budget Actual () Budget
Warden & Council
Wages 163,372 68,072 68,082 (11)
Benefits 10,619 4,425 2,747 1,678
Operations 65,675 27,365 30,323 (2,959)
Total ;<~~,ooo ~~,~01 1U1,lb~ (l,;<~;<J 4;<.;<1'10
Administrative Services
Wages 240,953 100,397 95,849 4,548
Benefits 62,298 25,958 22,170 3,788
Operations 13,600 5.667 5,324 343
Total ~10,~b1 1~;<.021 12~.~4~ ~,o(~ 38.93%
Financial Services
Wages 270,627 112,761 106,772 5,989
Benefits 70,363 29,318 27,013 2,305
Operations 17,083 7,118 7.942 (824)
Total 35~,073 14~,1~( 141.f2( 7,470 39.08%
Human Resources
Wages 303,500 126,458 121,706 4,753
Benefits 77,550 32,313 30,226 2,087
Operations 19,550 8,146 7,565 581
Total 400.000 100,~17 15~,4~0 (,420 39.81%-
Administration Building
Wages 107,711 44,880 42,895 1,985
Benefits 28,005 11,669 10,586 1,083
Operations 76,454 31.856 10.894 20.962
Total 212,1(0 ~~,404 04.~75 24,02~ 3U.34%-
Corporate Expenditures
Insurance 197,000 82,083 186,246 (104,163)
Telephone 34,573 14,405 12,460 1,946
Legal & Professional 60,000 25,000 23,102 1,898
Retiree Benefits 43,000 17,917 16,610 1,307
Other Expend itures 69,815 29,090 20,332 8,758
Total 404,38~ 108,495 25~.7 49 (90,2541 53.99%:
Engineering
Wages 231,000 96,250 87,375 8,875
Benefits 57,000 23,750 21,728 2,022
Operations 86,500 36,042 46,538 (10,496)
Maintenance 2,223,958 926,649 830,309 96,340
Total 2,59~,45~ 1 ,0~2,091 9~5,950 ~0.f41 37.94%
Agriculture
Operations 31.876 13.282 2,335 10,947
Total ~1,~(0 1~.2~2 2,~~b 10.947 (,32%
Etgin Manor
Revenues (3,957,937) (1,649,140) (1,627,212) (21,928)
Wages 3,715,539 1,548,141 1,498,764 49,377
Benefits 1,035,748 431,562 395,479 36,083
Operations 747.185 311.327 335,236 (23.909)
Total 1,540.535 641,890 602,267 39.623 39.09%
Terrace Lodge
Revenues (4,297,458) (1,790,608) (1,771,223) (19,385)
Wages 3,867,818 1,611,591 1,555,856 55,735
Benefits 1,076,851 448,688 390,949 57,739
Operations 817.006 340,419 353,640 (13.721\
Total 1,464,217 610.090 529,221 80,869 36.14%
Bobier Villa
Revenues (2,425,111 ) (1,010,463) (1,018,030) 7,567
Wages 2,540,585 1,058,577 1,044,268 14,309
Benefits 708,220 295,092 242,166 52,925
Operations 510,435 212,681 222,966 (10,285]
Total 1,334,129 555,887 491,370 64,517 36.83%
Pioneer Museum
Wages 72,546 30,228 30,865 (638)
Benefits 17,952 7,480 7,204 276
Operations 34,975 14,573 19,016 (4,443)
Total 1<'0,4(3 O<',<'~U O(,U~O i4,~Uoj 45.50%
Library
Wages 995,000 414,583 402,347 12,236
Benefits 245,000 102,083 95,992 6,092
Collections 234,750 97,812 86,755 11,058
Operations 102,093 42,539 77.527 (34.989)
Total 1 ,576,~43 657,U18 66<,,6<'U (5,6U3) 4<'.02"1;-
Archives
Wages 99,852 41,605 37,865 3,740
Benefits 25,047 10,436 8,960 1,477
Operations 46,350 19,313 2,843 16,469
Total 171.<'48 71,354 49,669 <'1,685 <'9.UU%
Land Division
Wages 53,415 22,256 18,709 3,547
Benefits 9,945 4,144 3,675 468
Operations (63,360) (26,400) (34,235) 7.835
Total d d (11,8501 11,80U u.uiWo"
Emergency Measures
Wages 5,000 2,083 0 2,083
Benefits 1,300 542 0 542
Operations 9,800 4,083 2,848 1,235
Total 16,1UU 6,(08 <',848 3,86U 1 f.1i9Vo"
Information Technologies
Wages 173,300 72,208 67,231 4,977
Benefits 36,393 15,164 16,732 (1,569)
Operations 341,556 142.315 141,799 517
Total 001,<'49 229.687 225,762 3,925 40.95%
Provincial Offences
Fines Revenues (700,000) (291,667) (255,748) (35,918)
Shared Revenues - Municipal 350,727 146,136 179,644 (33,507)
Wages 136,088 56,703 53,031 3,673
Benefits 35,383 14,743 11,551 3,192
Operations 146.050 60,854 38,796 22,058
Total (31,752) (13,23U) Ll ,<'73 (4U,OU3) (85.89% )
Ambulance Services
Province of Ontario (1,635,907) (681,628) (670,396) (11,232)
City of SI. Thomas (1,253,970) (522,488) (267,175) (255,313)
Intermunicipal Transfers 0 0 0 0
Contractor Payments 4,596,185 1,915,077 1,464,432 450,645
Wages 60,000 25,000 26,804 (1,804)
Benefits 15,600 6,500 6,681 (181)
Operations 44.500 18,542 9,465 9.077
Total 1,826,408 (61,OU3 069,812 181.191 31.2U%
Collections
Fines Revenues (300,000) (125,000) (139,359) 14,359
Wages 45,401 18,917 17,398 1,519
Benefits 11,804 4,918 4,609 310
Operations 7.300 3.042 1,307 1,735
Total (235,495) (98,123) (116.044) 17,922 49.28%
REPORT COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
June 9, 2004
SUBJECT: Royal Canadian Legions - Update
INTRODUCTION:
The Municipality of West Elgin forwarded a request to the County:
Resolved that Council request the County of Elgin amend By-law 98-34 to
include Royal Canadian Legions,
And further that the County are requested to assume their portion of the refund.
Carried.
By-law 98-34 provides a property tax rebate program for eligible charities.
DISCUSSION:
The Municipalities were polled with the following results:
Southwold, Dutton/Dunwich, and Malahide - no legions
Central Elgin and Aylmer have their own by-laws in place that speak directly to a
reduction or rebate of the legions' taxes.
Bayham - provides a grant - do not agree with adding legions to the Charity
Rebate Program.
West Elgin - two legions - have their own by-law in place for legions.
Council requested some additional information on the tax rebate program.
Currently only Bayham has a charity that has applied for a reduction under the
by-law. The cost to the County in 2003 was $101.68.
Legions are assessed as residential and not commercial. The County by-law
states that the charity must "be occupying leased commercial or leased industrial
property. A charitable organization that owns the property it occupies is assessed
as residential and therefore the rebate does not apply."
The total assessed value (residential) of the five legions within the County was
737,000 in 2003. County taxes on this assessed value (2004 rates) are
approximately $4,240. This would be the amount charged back to the County by
the Municipalities as our share of the rebate program.
Royal Canadian Legions do not meet the criteria as determined within the by-law
- see attached Appendix 1 - Similar Organizations Eligible for Tax Rebates and
Appendix 2 - Organizations Not Eligible for Tax Rebates. Municipalities have the
authority to reduce or rebate the Legions' taxes apart from the County By-law 98-
34.
Allowing the Royal Canadian Legions to be included in the Charitable
Organizations Rebate by-law is precedent setting. It opens the door to other
organizations to approach the County for inclusion in the by-law.
RECOMMENDATION:
THAT the Municipality of West Elgin be advised that the County is not prepared
to include Royal Canadian Legions in its Tax Relief - Charitable Organizations
by-law.
RespectfUlly Submitted
Approved ~
'<itA I -/ ./
Mark G:l'i.iIcEunald ----
Chief Administrative Officer
-
Cy~~
Linda B.Veger ~
Director of Financial Services
.....
COUNTY OF ELGIN
By-Law No. 98-34
"A BY.LAW TO PROVIDE A PROPERTY TAX REBATE PROGRAM
FOR ELIGIBLE CHARITIES"
WHEREAS Seclion 442.1 of the Municipal Act, being Chapter M.45, R.S.O. 1990,
as amended by Bill 106, the Fair Municipal Finance Act, 1997, and Bill 149, the Fair
Municipal Finance Act (No.2), 1997, and Bill 16, the Small Business and Charities
Protection Act, 1998, provides that every municipality that is not a lower-tier municipality
shall have a tax rebate program for eligible charities for relief from taxes on eligible
property they occupy.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1 . In this by-law:
a) "Eligible Charity" means a registered charity as defined in Section 248(1) of
the Income Tax Act (Canada) that has a registration number issued by the
Department of National Revenue;
b) "Eligible Property" means a property that is in one of the commercial or
industrial classes, within the meaning of Section 363(20) of the Municipal Act,
as amended;
c) "Local Municipality" means the lower-tier municipality in which an eligible
property is situated.
2. Eligible charities occupying property which is eligible property, the taxes on which
are paid by the charity, qualily lor a property tax rebate under this by-law.
3. The amount 01 the rebate shall be the greater of the following:
a) Forty (40) percent of the taxes payable by the eligible charity;
b) The total of the amounts which the eligible charity is required to pay under
section 444(1 and 2) of the Municipal Act, as amended
4. Tax rebates will be calculated and payments issued by the local municipality.
5. To qualify lor a rebate for 1998 taxes, charities must provide documentation which
substantiates their eligibility on or before November 15, 1998 to the local municipal office.
6. To qualify lor a rebate for taxes in years subsequent to 1998, charities must
provide documentation which substantiates their eligibility on or belore December 1 01 the
preceding year, to the local municipal office.
7. Notwithstanding clauses 5 and 6 above, charities which are established, or which
became eligible, or which move to occupy eligible property during a tax year, must apply
during that tax year to be eligible for a rebate on property taxes for the year. For
subsequent years, application will be required pursuant to clause 6.
8. Rebates for 1998 taxes and the first installment of rebates for 1999 taxes shall be
issued on or before November 15, 1998 lor eligible charities that have satisfied the
requirements of this by-law.
/"
-2 -
9. In years subsequent to 1998:
a) The local municipality shall estimate the amount of the rebate for the taxation
year and shall make payment of fifty (50) percent of the total estimated rebate,
on or before January 15;
b} The local municipality shall issue payment for the balance of the rebate on or
before June 30 of the taxation year;
c) Where the actual taxes payable cannot be determined prior to June 30 of the
taxation year, the balance of the estimated rebate shall be paid by that date.
If, when taxes payable are determined, there is an amount owing or to be
refunded, the local municipality will issue an invoice or payment as necessary
on or before December 1 of the taxation year.
10. In order to receive a rebate for a taxation year, a charity must repay any other
municipality the amount by which the rebates the charity received from that other
municipality exceed the rebates to which the charity is entitled for the year
11. That this by-law applies to atl municipalities situate, within the County of Elgin.
READ a first and second time this 27th day of October, 1998.
READ a third time and finally passed this 27th day of October, 1998.
~!)
----Mark G. McDonald,
County Administrator/Clerk.
W Perry Clutterbuck,
Warden.
Appendix 1
Similar Organizations Eligible for Tax Rebates
(Excludes Organizations occupying a residential property)
Similar Organizations eligible for Tax Rebates must:
1. demonstrate a concern for the relief of poverty or for people in emotional,
physical or spiritual distress, or
provide a clear service or benefit to the community by its concern with the
advancement of science, education, philosophy, religion, art, sports and other causes
beneficial to the community ( human services, culture and heritage, public health,
recreation, human rights, equity)
2. be operated on a not-for-profit basis with no share capital and must be
accountable to the community
3. the services must be accessible to the community as a whole or for an
appreciable portion of it.
The following organizations meet the public benefit eligible criteria noted above and are
potential applicants for a tax rebate provided the criteria in Eligible Organizations are
met.
Agricultural Organizations
Arts and Culture Organizations
Community Services
Social Service Organizations
F ou nd ationll nstitution
Religious
Health Services
Social Housing Services
Youth Recreational Services
Non-Profit Community Organizations
Cultural Organizations
EducationlTraining
Immigrant Services
Health Societies & Foundations
Medical/Hospital
Legal Aid Services
11/03/1998
charreba.doc
Appendix 2
Organizations Not Eligible for Tax Rebates
Organizations that are not charitable in nature or provide benefits only to a narrow
segment of the community are not eligible for the rebate even if all other criteria are
met. Such organizations include but are not limited to:
Artists Studios
Foreign Tourist Offices
Non-Profit Foreign Offices
Veteran Clubs
Trade Unions
Associations - Professional & Trade
Credit Unions/Pensions
GovernmenUGovernment Agencies
Constituency Offices
Foreign Trade Offices
Social Clubs
Private Clubs
Property Management Offices
Consulate Offices
Political Offices
Non-Profit Professional, Business,
Trade Organizations
Unspecified occupancies and other uses not identified
11/03/1998
charreba.doc
DRAFT
APPLICATION FOR TAX REBATE
CHARITABLE ORGANIZATIONS & SIMILAR ORGANIZATIONS
Please note:
You must apply annually for a tax rebate
MUNICIPALITY:
DATE:
ORGANIZATION:
ADDRESS:
Criteria to qualify for a tax rebate.
1) Be a charitable organization or
Be a similar organization provided the foliowing criteria are met: (See
Appendix 1 for examples of Similar Organizations)
a) demonstrate a concern for the relief of poverty or for people
in emotional, physical or spiritual distress or
provide a clear service or benefit to the community by its
concern with the advancement of science, education, philosophy, religion, art,
sports and other causes beneficial to the community
b) be operated on a not-for-profit basis with no share capital
and must be accountable to the community
c) the services must be accessible to the community as a
whole or for an appreciable portion of it.
2) Be occupying leased commercial or leased industrial property and have
occupied the property prior to January 1, 1998. (A charitable organization that
owns the property it occupies is assessed as residential and therefore the rebate
does not apply.)
3) Be able to demonstrate that their lease payments include an increase in
taxes as a result the changes legislated in Fair Municipal Finance Act.
4) Be able to identify the amount of taxes included in their lease payments.
5) Organizations that are not charitable in nature and provide benefits to only
a narrow segment of the community (Appendix 2) are not eligible for rebates
even if such or~anization meet the criteria as set out above.
CHARITABLE NUMBER:
SIMILAR ORGANIZATION:
Service Provided:
I certify that the information I have provided is correct:
For Office Use Only:
Roll Number:
Amount of Rebate:
11/0411998
rebatefo.doc
Charitable Tax Rebate Form
<([[Ip~ c4ffiluni4-;ttaIit~ of ;mrest ~i:u:
February 16, 2004
County of Elgin,
450 Sunset Drive,
ST. THOMAS, Ontario
N5R 5V1
Attn: Mark McDonald
Dear Sir:
RE: ROYAL CANADIAN LEGIONS
A request has been received by Council of the Municipality of West Elgin to
consider 100% rebate for taxes owing on property owned by Royal Canadian
Legions in West Elgin. In this regard, please be advised that the Council passed
the following resolution at its meeting held on February 12, 2004.
Properly Moved and Seconded:
RESOLVED that Council request the County of Elgin amend By-law 98-34 to
include Royal Canadian Legions.
And further that the County are requested to assume their portion of the refund.
DiSPOSiTiON: Carried.
Council hereby requests County support and should you require any further
information please contact the undersigned directly.
Yours truly,
~J~
Norma I. Bryant, HonBA, AMCT
Clerk
22413 Hoskins Une, Box 490, Rodney, Ontario NOL 2eO Tel: (519) 785-0560 Fax: (519) 785-0644
CORRESPONDENCE - June 22. 2004
Items for Consideration
1. Elinor Mifflin, A.M.C.T., Clerk, Municipal Governance, Municipality of Chatham-Kent,
with a resolution concerning the GS Tax Rebate and P.S.T. (ATTACHED)
2. Joe de Laronde, Fish Habitat Biologist, Fisheries and Oceans, Ontario-Great Lakes
Area Sarnia District Office, regarding the slope stabilization of banks along the Big
Otter Creek and the negative impact on the fish habitat. (ATTACHED)
3. Judi Hartman, Deputy Registrar General, Ministry of Consumer and Business
Services, responding to request to provide records of births and deaths to MPAC.
(ATTACHED)
4. Barbara Kelly, Mayor, City of Kawartha Lakes, with a resolution opposing the 2002
Municipal Performance Measurement Program. (ATTACHED)
5) Township of Malahide - Resolution re: "Biosolids in Rural Areas"
..........,
MUNICIPALITY OF CHATHAM~KENT
315 KING STREET WEST. p.o. Box 640 . CHATHAM, ONTARIO. N7M 5K8
..........
.
STRATEGIC AND DEVELOPMENT SERVICES
ADMINISTRATIVE & GOVERNANCE SERVICES
TELEPHONE: (519) 360-1998 FAX: (519) 436-3237
May 26, 2004
-fl.' -'."'J:"'iZiC. '.~l'\l~rl
,> ~!>,;"",c:'p
',~1mPi~5!w~
, z;y ...,."",-~
J.D.Leach, City Clerk
City of Vaughan
2141 Major Mackenzie Drive
Vaughan, ON L6A 111
Dear Mr Leach;
, JUN 7 2Q\lt
N1'l~\I,~f''f Of a~\N.
_.w'. C~<.'
~~1~fl.,fi!:.~q ""."';,
.o;!'lM.. , rl.,~(j:f.:l"1\1l1 ,--
.ya.}.;'~~.m I; ~,.. ......
Re: RESOLUTION - GS TAX REBATE AND P.S.T.
Further to a meeting of the Municipality of Chatham-Kent Council held on April19, 2004 please be
advised that the following resolution was passed:
Moved by Councillor Weaver
Seconded by Councillor Vercouteren :
Whereas Municipalities are vital to the economic growth and prosperity of Canada and its
Provinces;
And Whereas the continued dependence on property taxes as the single major source of
financing for municipalities is not appropriate;
And Whereas there is a need for additional funding over the long-term to assist municipalities
with respect to infrastructure particularly transportation infrastructure repair and replacement;
And whereas both the Federal and Provincial Governments place a significant tax on the sale of
gasoline;
And whereas the Province imposes the Retail Sales Tax on Goods purchased by municipalities;
And whereas the Federal Government has recently eliminated a tax on other levels of
government by providing a 100% GST rebate to municipalities;
NOW THEREFORE be it resolved that the Council of the Municipality of Chatham-Kent requests:
That the Federal and Provincial Governments share 5% of the Gasoline Tax with Municipalities;
That the Provincial Government fully exempt Municipalities from the Retail Sales Tax on the
purchase of all goods;
\l,,\\'l\'.ci ty.chatham~ ken[_On_~3
CHATHAH-KENT C"LL CENTRE: (519) 360-1998
That the Provincial Government share a portion of the Ontario Sales Tax with Municipalities;
And that a copy of this resolution be forwarded to Prime Minister Paul Martin, Minister of
Finance Ralph Goodale, Premier Dalton McGuinty, Minister of Finance Greg Sorbara and local
Federal and Provincial Members of Parliament, and municipalities over 50,000.
Be it further resolved that the Municipality of Chatham-Kent supports continued dialogue on a
fair and equitable distribution of these sources of revenue with municipalities."
Sincerely,
"-2~ mk~
Elinor Mifflin, A.M.C.T.
Clerk, MuniCipal Governance
c. Prime Minister Paul Martin
Minisler of Finance Ralph Goodale
Premier Dalton McGuinty
Minister of Finance Greg Sorbara
Jerry Pickard, Federal MP
Pat Hoy, Provincial MP
Ontario Municipalitie over 50,000.
.+.
F isheri es
and Oceans
Peches
et Oceans
Your file VOlrereference
Ontario Great Lakes Area
Region de L'Qntario
et des Grand Lacs
Ourfile NOlrer4tercnce
201 North Front Street Suite 703
Sarnia, Ontario
N7T 881
$A-04-o685
201 rue Front Nord, Suite 703
Sarnia, Ontario
N7TBB1
May 29,2004
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
Attention: Peter Dutchak
Dear Mr. Dutchak
Subject: Slope Stabilization of banks along Big Otter Creek
Your proposal to stabilize the slopes along a section of Highway 19 adjacent to Big Otter
Creek has been received by Fisheries and Oceans Canada (DFO) for review under
subsection 35(2) of the Fisheries Act. Your proposal was received on April 16, 2004 and
has been assigned the following file number and name:
Referral File No.: 04-HCAA-CA4-000-000685/SA-04-0685
Title: SLOPE STABILIZATION, BIG OTTER CREEK, ELGIN COUNTY; Lot
12-13, Concession 1, Bayham Municipality
Please refer to this number on your correspondence or inquiries.
Based on the information provided, I have concluded that your proposal will result in the
harmful alteration, disruption or destruction offish habitat (HADD). This HADD is a
direct result of the destruction of fish habitat from the placement of gabion baskets and
annour stone along the banks and in the water of Big Oller Creek.
The harmful alteration, disruption or destruction of fish habitat is prohibited unless
authorized by Fisheries and Oceans Canada pursuant to subsection 35(2) of the Fisheries
Act. In reviewing your proposal, we will consider the Department's Policy for the
Management of Fish Habitat, which provides that no authorizations be issued unless
acceptable measures to compensate for any habitat loss are developed and implemented
by the proponent. Furthermore, no authorizations will be issued in cases where the loss
of a specific habitat is considered unacceptable. Attached is an Application for
Authorization form to be completed and returned to us.
It is my understanding that these works are likely needed to stabilize a section of
Highway 19 north of Port Burwell that appears to be sloughing/failing. While it is likely
that these works may be needed, there may be alternatives to the infilling along the banks
RECE!VED JUN 0 92004
of Big Otter Creek. And with these alternatives, there is a possibility to avoid needing to
undergo a complete Fisheries Act Authorization process.
Please be advised that subsection 35(2) of the Fisheries Act has been included in the list
oflaws that trigger the Canadian Environmental Assessment Act (CEAA). This means
that Fisheries and Oceans Canada is required to conduct an environmental assessment of
your project, as prescribed by CEAA, before an authorization can be issued. Your
project information will be circulated to other federal government departments for their
review and comments. If, as a result of this review, we are satisfied that your project,
after taking into account the implementation of any mitigation measures, is not likely to
cause significant adverse environmental effects, an authorization under the Fisheries Act
may be issued.
IMPORTANT NOTE: Information provided by you related to the Environmental
Assessment for this project will be part of the CEAA Public Registry and will be made
available to members of the public, if requested. A package with additional information
about Public Registry requirements is attached. Please ensure that you review and
understand these requirements. Please be aware that release of documents to the public
may be part ofthe CEAA process. Forms have been provided in the package for your
convenience. You may sign and return Form A (and/or Form B, if required) along with
your completed application for a Fisheries Act Authorization.
I will contact you once our review of this project under the Canadian Environmental
Assessment Act is completed.
Should you have any questions or comments, please contact me at (519) 383-1501 or
F..~'
oe de Laronde
Fish Habitat Biologist
Ontario-Great Lakes Area
Sarnia District Office
copy Rick Thompson - Ontario Ministry of Natural Resources/Aylmer
Bill Baskerville - Long Point Region Conservation Authority
Attachments:
Working Around Water Fact Sheet "What you should know about Fish Habitat"
Application for Fisheries Act Authorization
Canadian Environmental Assessment Act (CEAA) - Public Registry Requirements
Canadian Environmental Assessment Act (CEAA) - Public Registry s.55
Form A - Public Registry Release Form
Form B - Public Registry Request for Exclusion Form
Ministry of
Consumer and
Business Services
Ministere des Services
aux ......"......, '" "ateurs
et aux entreprises
Registration Division
Office of the Registrar General
Division de I'enregistrement
Bureau du registraire general
@ Ontario
PO Box 4600
189 Red River Road
Thunder Bay ON P7B 6L8
Telephone: 1-800-461-2156
416-325-8305
Case postale 4600
189, Red River Road
Thunder Bay ON P7B 6L8
Telephone: 1-800-461-2156
416-325-8305
W~_ ~'~!""'"i~i"'''''[f'i'
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June 1, 2004
,,~ l'\.MA
': ~ ,lJVfIt
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Tbomas ON N5R 5Vl
'..'-''''j;;ll\!ll\!..
'7';Jt""~).J'i.i
Dear Mrs. Heffren :
I am responding on behalf of the Honourable Jim Watson, Minister of Consumer and Business Services, to
your letter regarding the County of Hasting' s resolution requesting the Ministry of Consumer and Business
Services to provide records of all births and deaths on a regular and on-going basis to the Municipal Property
Assessment Corporation (MP AC).
The Vital Statistics Act (VSA) provides that any person, upon application and upon payment of the required
fee, may obtain a death certificate in respect of any death ofwhicb there is a registration in the Office of the
Registrar General. As you may be aware, the issue of bulk record disclosure is not as straightforward.
The Ministry of Consumer and Business Services has developed a process for reviewing requests that allows
the Ministry to ensure that: the requestor has legal authority to collect the requested information; the Ministry
has legal authority to disclose the information; the privacy of the individuals at issue is protected; and that the
physical security of the requestor's facilities and records meets the Ministry's strict requirements. The
purpose for the collection is also considered.
MP AC may submit a data services request to my office for information (eg. death, birth, marriage). MP AC
will be required to provide certain information, which may be reviewed by the Ministry's Privacy and Security
Review Committee. Any further correspondence on this matter may be addressed directly to my attention.
Sincerely,
~.~~~
Judi Hartman
Deputy Registrar General
c. The Honourable Jim Watson, Minister of Consumer & Business Services
Diane Zimnica, Legal Counsel, MCBS
Municipal Property Assessment Corporation
8&/B7/B4 17:B3:23 EST; ASSOCIATION OF?-)
519 &33 7&&1 CLERK-Elgin Co
Page BB2
JUN-07-04 MON 04:34 PM 260
FAX NO. 416 B71 61Bl
P, 01
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Barbara A. Kelly, Mayor
City of Kawartha Lakes
P.O, Box 9000,26 Franois Street
Lindsay ON K9V 5RB
705-324-9411, ext. 320 1-888-822-2225
FAX 1-705-324-8110
JIIIIO 3, 200.1.
Mr. ,John Gern~\s(lr;
M!nbt))r 01 Municip::\1 Affairs and Housing
1 I"' Hoor, Tn Bay StrEwt
)'oronl() ON MGG ?G5
Oc.ar Minls!Elr GorrGh,en,
Al a City of Kf.lw<-'Illlm Lakes Council Meoting hold earlier this Spring, we reviewed a st~ff report
mIMing to our 2002. submission for tho Province's Municipal Performance Measurement
I'roDffI\11 (MPMI'). A'J part of their deliborations and further to receiving and endorsing the
ri~port. Council al$o providod the following direction:
RffSOL VEO THA r RElport FIN20Q4-24 ":2002 Municipal Performance Measurement
{>(Qumlll (MPMP), be received;
"OM T Inc> City write a letter under tllO signature of the Mayor to the Minister of
MWlklpal Aff;-lirs, stt'Ongly opposing this waste of staff time and money;
TlIA T fhe City request thnt this program stop a5 soon as possible; and
'rHA r till Municipalitios be copied for support.
PiX Council's eJirl'lction, a copy of this will be circulated to other Ontario municipalities. I should
Ilole that Council's concorn is not wilh measuring porfonnanco at all. However, YOLlr current
;;Yl5tom d'l<lS not allow for an analysis which is meoningful in the context of evaluating such
nnornil!iCf.; as IWlJrid polico services - or evaluating OPP services (of which we happen to havo
bOlh). Further. your curren! system does not factor in the significant variances and complexities
ot Ih,) serviceS which exist within municipalities. For oxample, the sheer geography of such
rI111niClpnhlirm ns ours, along with such things as numerous water and wastewater systems
nNO~{S our community as compared to muclll<lrger and concentrated systoms, do not
nocessarlly providO "my rncuningful comparator across the province.
I (ll'tHcirm1e lhat you will seriously consider our request so that we may focus our valuable staff
timG on l'lssoG$ing porformancQ measures which are more meaningful to our community.
YOt1rS tflJly,
l1mb:m11{elly, Mayor
ce. All Oi1l:1rio Mutlicip",lilios viE! AMO
Mf\yor Hnd M<HnbDrs of Council
J.,I1C l.u"fl. CAG
r urry Clay, Director MPMP
;-1-i~';:;' ril;';t.;riiilts provided under wnt;iiict as a paid sarvice by the originating organizatl';n:n~nd: --
.. fM" 1'1' s ofOntano
(I,Ks not np'.;~"ariiy reflect the view,> or positions of the Assoe,,,non 0 UOlC1pa I Ie
. J~~9]~~~1~~':!~?!1.:::~~t"H'ies, officers, dimelors.,?r agenbs.'
.. . M~' , . . _ ,.., ._ _. ._ .... ,.-_.---.
Township of
MALAHIDE
87 John Street South,
Aylmer, Ontario N5H 2C3
Telephone: (519) 773.5344
Fax: (519) 773.5334
EmaiI: malahide@township.malahide.on.ca
www.township.malahide.on.ca
June 1.1., 1.UU4
County of Elgin,
450 Sunset Drive,
S1. Thomas, Ontario
N5R 5Vl
~~f"'.".~f:
n"'~~
Attention: Mr. Mark McDonald
JUN 22 -
~1K"'NOt.."'~UB1
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"!ft;;~\~~"i'l'll',!; '~;n'ff! '..'"
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Dear Sir:
RE: Biosolid Waste
Malahide Township Council passed the following Resolution unanimously on June 17,2004:
WHEREAS the Township of Malahide, like all rural Municipalities in Ontario, is subject
to the guidelines for utilization of biosolids and other wastes on agricultural land; and
WHEREAS the approval of the spreading of biosolids is determined by a committee
appointed by the Ministry of the Euviroument in accordance with the published guidelines;
aud,
WHEREAS the municipality in which the biosolids are spread are not consulted on the
location oftheir distributiou; and,
WHEREAS in determining the location of biosolid utilization no reference is made to the
municipality's Official Plan, particularly its proximity to planned development; and
V,Ih'EREAS th" Producers of said biosolids are often located in urban areas where
treatment of said by-products are not permitted; and,
WHEREAS the said Producers enjoy a profit from their product and the urban
municipality in which it is situate collects business taxes from such Producers without
treating the by-product; and
WHEREAS, by default, rural municipalities are the recipients of the waste by-product
made by producers located in cities for which there is no treatment; and
WHEREAS the biosolids produce putrid and rancid odours affecting the quality of life in
the rural areas in spite of guidelines articulating against such ill effects;
RANDALL R. MILLARD
CAO./Clerk
Email: clerk@township.malahide.on.ca
SUSAN E. wn.sON
T1easHre1
Email: treasurer@township.malahide.on.ca
NOW THEREFORE BE IT RESOLVED that the Township of Malahide hereby petitions
the Minister of the Environment to cease and desist the authorization of the spreading of
biosolids on agricultural land; AND
THAT the Producers of said by-products, those who make a profit from the Primary
Product, be legislated to install the proper treatment facilities in house to handle the waste
they are creating so that it can be delivered to a municipal sewage treatment plant in a
form acceptable to that municipality - the one who collects the taxes from the business
making the profit; and
THAT copies of this Resolution be circulated for endorsement to Elgin County, its lower-
tier municipalities, all municipal members of R.O.M.A., A.M.O., the Leaders of the
Opposition Parties, the Premier of Ontario, the Local M.P.P. and Local Conservation
Authorities.
Please advise what action your Council has taken with respect to the above.
Yours very truly,
TOWNSHIP OF MALAillDE
{/1~
R. MILLARD, CAO./CLERK
05/18/2004 09:15 7735334
MALAHIDE
PAGE 03
o
-2.
WHEREAS, BY DEFAULT, RURAl MUNICIPALITIES ARE THE
RE:CIPIENTS OF THE WASTE. BY-PRODUCT MADe BY
PRODUCERS LOCATED IN CITIES FOR WHICH THERE IS NO
TREATMENT; AND;
WHEREAS IHE BIOSOL/OS PRODUCE PUTRID AND RANCID
ODOURS AFFECTING THE QUALITY OF LIFE IN THE RURAL
AREAS IN SPITE OF GUIDELINES ARTICULATING AGAINST
SUCH ILL EFFECTS; .
NOW THEREFORE BE IT RESOLVED THAT THE TOWNSHIP OF
MALAHIDE HEREBY PETITIONS THE MINISTER OF THE
ENVIRONMENT TO CEASE AND DESIST THE AUTHORIZATION
OF THE SPREADING OF BIOSOLlDS ON AGRICULTURAL LAND;
AND,
THAT THE PRODUCERS OF SAID BY.PRODUCTS, THOSE WHO
MAKE A PROFIT FROM THE PRIMARY PRODUCT, BE
LEGISLATED TO INSTALL THE PROPER TREATMENT
FACILITIES IN HOUSE TO HANDLE THE WASTE THEY ARE
CREATING SO THAT IT CAN BE DELIVERED TO A MUNICIPAL
SEWAGE TREATMENT PLANT IN A FORM ACCEPTABLE TO
THAT MUNICIPALITY- THE ONE WHO COLLECTS THE TAXES
: FROM THE BUSINESS MAKING THE PROFIT; AND
THAT COPIES OF THIS RESOLUTION BE CIRCULATED FOR
ENDORSEMENT TO ELGIN COUNTY, ITS LOWER.TIER
MUNICIPALITIES, ALL MUNICIPAL MEMBERS OF R.O.M.A,
A.M.O.,THE LEADERS OF THE OPPOSITION PARTIES, THE
PREMIER OF ONTARIO, THE LOCAL M.P.P., AND LOCAL
CONSERVATION AUTHORITIES.
-.....-..-.....
-CARRIED
-' - ~ .: - .
.-- --. ~- -'. .:"
Moved by: John R. Wilson, Mayor
Seconded by: Mark Widner, Councillor
Carried Unanimously on a recorded vote.
Paul Faulds, Deputy Mayor
. ~--' .,'
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/ ; . - .- '., ..'
(~ ~<--~- :/ tAo c&...L.
C9rtified]"rue Copy' .
Township l;lf MalaI1ide
NOTE' Mayor WIlson vacated chaIr to Deputy Mayor Faulds to present
Resolut'icn. .
06/18/2004 09:16 7735334
?re&ent~d to Council on June 17,
MALAHIDE
2004-.
PAGE 02
RESOLUTIOIll
. "BIO'OLlD'INRU/W.AREA~~f~
WHEREAS THE TOWNSHIP OF MALAHIOE, LIKE ALL RURAL
MUNICIPALITIES IN ONTARIO, IS SUBJECT TO THE GUIDELINES
FOR UTILIZATION OF ~IOSOLlDS AND OTHER WASTES ON
AGRICULTURAL LAND; AND,
WHEREAS THEAPPROVAL OF THE SPREADING OF BI080LlDS
IS DETERMINED BY A COMMITTEE APPOINTED BY THE
MINISTRY OF THE ENVIRONMENT IN ACCORDANCE WITH THE
PUBLISHED GUIDEI.INES; AND, .
WHEREAS THE MUNICIPALITY IN WHICH THlS BIOSOL/DS ARE
SPREAD ARE NOT CONSULTED ON THE LOCATION OF THEIR
DISTRIBUTION; AND,
WHEREAS IN DETERMINING THE LOCATION OF BI0801..10
UTILIZATION NO REFERENCE IS MADE TO THE MUNICIPALITY'S
OFFICIAL PLAN, PARTICULARLY ITS PROXIMITY TO PLANNED
DEVELOPMENT; AND,
WHEREAS THE PRODUCERS OF SAID BIOSOLlDS ARE OFTEN
LOCATED IN URBAN AREAS WHERE TREATMENT OF SAID BY.
PRODUCTS ARE NOT PERMITTED; AND,
WHEREAS THE SAID PRODUCERS ENJOY A PROFIT FROM
THEIR PRODUCT AND THE URBAN MUNICIPALITY IN WHICH IT
IS SITUATE COLLECTS BUSINESS TAXES FROM SUCH
PRODUCERS WITHOUT TREATING THE BY.PRODUCT; AND,
- ~ ..
~.
CORRESPONDENCE - June 22. 2004
Items for Information -(Consent Aaendal
1. Dr. Marie Bountrogianni, Minister, Ministry of Citizenship and Immigration asking for
nominations for a young person for The 2004 Lincoln M. Alexander Award for
Leadership in Eliminating Racial Discrimination. (ATTACHED)
2. Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit with a
resolution adopting the lease renewal with the current tenant. (ATTACHED)
3. AMO Member Communication "FOR YOUR INFORMATION", re: Province Introduces
Legislation to Fix Provincial Election Dates (ATTACHED)
AMO "ALERT', re: Province Introduces Legislation to Enshrine Memorandum of
Understanding with AMO (ATTACHED)
4. Maureen Vandenberghe, Communications & Development Coordinator, Tillsonburg &
District Multi-Service Centre thanking Council for $4,000.00 donation to benefit
TDMSC programming. (ATTACHED)
5. Ron G. Bain, Assistant Deputy Minister, Policing Services Division, Ministry of
Community Safety and Correctional Services and Honourable Steve Peters, M.P.P.
regarding Highway 401 Traffic Offences. (ATTACHED)
6. Leona Dombrowsky, Minister of the Environment, Ministry of the Environment
responding to concerns of the Drinking Water System Regulation (0. Reg. 170103)
(ATTACHED)
7. Federation of Canadian Municipalities, Election Alert, FCM election platform calling
for an improved working relationship between the federal government and the
municipal sector "A New Deal: A Partnership for Quality of Life". (ATTACHED)
8. Ray Barnier, Chair, Thames Valley District Health Council, thanking Council for their
support of the 3rd Annual Spring Forum on Primary Health Care and a copy of the
evaluation form results. (ATTACHED)
9. James Knight, Chief Executive Officer, Federation of Canadian Municipalities,
acknowledging the County's membership renewal for 2004-2005. (ATTACHED)
Ministry of Citizenship
and Immigration
Minister
6th Floor
400 University Avenue
Toronto ON M7 A 2R9
Tel.: (416) 325-6200
Fax: (416) 325-6195
Ministere des Affalres civiques
et de l'lmmigration
Ministre
Be. etage
400, avenue University
Toronto ON M7 A 2R9
Tel.: (416) 325-6200
Telec.: (416) 325-6195
lij
"'1t:IQI"
Ontario
~~'i1.11'lf"."~"'t.,
~~~~C'~ l8 ~~~~~f;;_
JUN :i 20J1Jl,
May, 2004
t~ut~fJ\f
Dear Friends:
Every year since 1993, the Ministry of Citizenship and Immigration and the Ministry of Education
have presented the Lincoln M. Alexander Award to honour young Ontarians who have demonstrated
exemplary leadership in eliminating racial discrimination. I am pleased to call upon you and ask for
your support to this program by nominating a young person whom you believe to be deserving of
recognition. As the Minister of Citizenship and Immigration, I will join the Minister of Education and
the Honourable James Bartleman, Lieutenant Govemor, in officially recognizing the award recipients
at a special ceremony at Queen's Park later in the year.
A nomination form and information outlining details of the program, including deadline dates, the
selection criteria and the procedures followed in the selection process are enclosed. Please read the
information provided and take this opportunity to acknowledge a young person from your community
who has made an important contribution to eliminating racial discrimination in Ontario.
For further information you may contact the Ontario Honours and Awards Secretariat at the Ministry
ofCitizensItip and Immigration: (416) 314-7526.
Thank you in advance for taking tbe time to consider a deserving individual for a 2004 Lincoln M.
Alexander Award nomination.
Sincerely,
Dr. Marie Bountrogianni
Minister
Enc!.
10-107
n
.
........,~
The Honourable Lincoln M
Alexander, CC, O.Ont, CD, QC,
was born in 1922 to West Indian
immigrants. He served with the
Royal Canadian Air Force during
the Second Worid War. Educated
at McMaster University and Osgoode
Hall, in 1.965 he was appointed
a Queen's Counsel and was a
partner in a Hamilton law firm from
1963-79. Elected as a Member of
Parliament in 1968, he served in the
House of Commons until 1985.
He was also Federal Minister of
labour in 1979. In 1985 he was
appointed Lieutenant Governor of
Ontario. Mr. Alexander was the first
member of a minority group to serve
as a Lieutenant Governor in Canada, a
post he held until 1991. Youth and
education were hallmarks of his
mandate. To commemorate his term
as Lieutenant Governor, the Province
of Dntario established the Lincoln
M. Alexander Award in 1993.
Purpose of the Award
Since 1993, the Lincoln M. Alexander
Award has recognized young people who
have demonstrated exemplary leadership in
eliminating racial discrimination. In 2003,
the number of awards was permanently
increased from two to three awards
annually: two student awards and one
community award. The award value was
also increased so that each of three young
people receive an award of $5,000, as well
as a framed scroll.
Past recipients of the student award
include: a high school student who led anti-
racism youth training groups through the
local board of education; an 18-year-old
who was one of 10 students selected from
across Canada to participate in the
production of Nobody's Born a Racist, a
national youth guide and video; and, a
16-year-old who was an innovator in race
relations training and wrote an award-
winning essay on the Holocaust
Previous recipients of the community award are between the ages of 16 and 25 and include:
a young educator who worked actively for 10 years to increase public awareness about racial
discrimination and to teach children, teens and adults how to change behaviour patterns; a 22-year-
old who launched a clothing line with messages about "unlearning" racial discrimination; and a
teenager who made significant contributions to his community's race relations advisory committee.
.
Who is eligible?
STUDENT AWARDS
Any secondary school student attending
an accredited provincial secondary school
and planning to enter a post-secondary
Institution as a full-time student who is
nominated by his/her school is eligible
for the award.
COMMUNITY AWARD
Any resident of Ontario, between the ages
of 16 and 25, nominated by a community
organization or agency that works
extensively in the area of race relations
is eligible for the award.
When are the
awards presented?
The awards will be presented at a special
ceremony held in Queen's Park in late faiL
The three award recipients and their
nominators will be notified by telephone
in advance of the awards ceremony.
When is the deadline?
Completed nomination packages
must be received no later than
June 25, 2004.
How are the awards
recipients selected?
A nominee must have made a significant
contribution towards eliminating racial
prejudice or discrimination. The
contribution should be sustained and
innovative, demonstrating leadership
and the promise of long-term
improvement, greater public awareness
or viable change.
A selection committee with
representatives from the educational
sector and community organizations will
consider the nominations and select the
award recipients.
Please do not include academic records,
as scholastic performance is not taken
into consideration. Also, volunteer
activities in other areas are not taken into
consideration. For information about
Ontario's volunteer recognition programs,
please call the Ontario Honours and
Awards Secretariat at (416) 314-7526.
Need more information?
Additional information and nomination forms may be obtained by contacting the
Ontario Honours and Awards Secretariat at the address listed on this page.
We can also be reached at:
Telephone: (416) 314-7526
Fax: (416) 314-7743
Or visit our website at WWW.gov.on.ca/citizenship
1. A completed- nomination form.
2. Detailed. description of the nominee
and his/her achievements.
3. Letters of reference from at least two
persons who can attest to the value
and impact of the achievements of the
nominee.
4. Additional material:
Include any other material in support
of this nomination (I.e., additional
letters of reference, publications,
media stories, artwork, essays, etc.).
Please limit this material for review by
the Selection Committee to items that
will provide new information and
insight into who the nominee is and
the nature of his/her contributions
towards eliminating racial prejudice
or discrimination.
Note:
Please list an material enclosed to
support this nomination. Please submit
materials in. 88' x 11" format Please do
not sendo originals of important or official
documents as they will not be returned.
Please sencfcompleted forms
and supporr material to:
Lincoln M, Alexander Award
Ontario Honours and Awards Secretariat
MinistfY of Citizenship and Immigration
400 University Avenue
Ground Floor, South Lobby
Toronto, Ontario M7A 2R9
The lincoln M.A1exander AWARD
For Leadership in Eliminating Racial Discrimination
NOMINATION FORM
(Please print clearly and complete in full)
NOMINEE THE CANDIDATE I AM NOMINATING IS:
oMs.. 0 Miss 0 Mrs. 0 Mr.
First Name
Address
Cityrrown
Home Telephone
Last Name
Age
Province
Fax
Apt No.
Postal Codp
F-mail
NOMINATOR I am nominating this candidate for a STUDENT AWARD (to be completed by school):
(Nominee must be a secondary school student attending an accredited provincial secondary school and planning to enter a post-secondary
institution as a full-time student)
oMs. 0 Miss 0 Mrs. 0 Mr. 0 Other
First Name
Title
Address
Cityrrown
Telephone
School Board
Signature of Nominator
Last Name
School
Province
Fax
Apt No.
Postal Codp
E-mail
nate
NOMINATOR I am nominating this candidate for a COMMUNITY AWARD (to be completed by community group):
(Nominee must be a resident of Ontario, between the ages of 16 and 25, and nominated by a community organization or agency that works extensively in
the area of race relations.)
Organization
Contact for the organizaion: 0 Ms. 0 Miss 0 Mrs. 0 Mr. 0 Other
First Name
Title
Address
Cityrrown
Telephone
Signature of Nominator
I .'.st Name
Province
Fax
Apt No.
Postal Code
E-mail
Date
Have you submitted the following?
Completed nomination form
o Letter of nomination with appropriate signature
o Letters of reference (at least 2)
o Documentation and materials outlining the achievement
of the nominee (optional)
DEADLINE: June 25, 2004
Personal information on this form is collected under the
authority of the Ministry of Citizenship and Culture Act,
R.S.0. 1990. cM.18, sA and will be used to determine
eligibility and notify recipients of the Lincoln M. Alexander
Award. For further information, please contact the Director,
Ontario Honours and Awards Secretariat, 400 University
Avenue, Ground Floor, South Lobby, Toronto ON M7A 2R9,
(416) 314-7523.
elgin
st. thomas
health unit
Telephone: (519) 631-9900
Toll Free Telephone: 1-800-922-0096
Fax: (519) 633-0468
www.elginhealth.on.ca
99 Edward Street
St Thomas, Ontario
N5P 1Y8
)RE~~~r:;~N'~:fEl;
Tuesday, June 1, 2004
JUN 4 20QJ,
Oft~h'll
Mr. Mark G. McDonald
Chief Administrative Officer
The County of Elgin
450 Sunset Drive
St Thomas, ON N5R 5V1
Dear Mark:
Thank you for attending the Board of Health meeting on May 18, 2004 and
providing the necessary background information concerning the leased premises
at 99 Edward Street, 2nd Floor.
At that meeting, the Board of Health passed the following resolution:
Moved By Dave Rock, Seconded By Paul Baldwin
THAT the Board of Health of the Elgin St Thomas Health Unit at its
meeting on May 18, 2004 adopt the resolution passed by the County
Council on May 11, 2004 regarding the lease renewal with the current
tenant
I assume that you will be speaking with the lawyers directly. Thanks again.
i
,
,
Cynth.a St Joh
Chief Administrative officer
0&/B2/B4 22:89:45 EST; ASSOCIATION OF?-)
519 &33 7661 CLERR-EI~in Co
Pa~e 882
JUN-02-04 WED 03:03 PM 260
FAX NO. 416 971 6191
p, 01
1II1iJ~~.'." .
, , .,,~ <t-" ,
~j~~" :
For Your
~f)nfornlation
~t:4. Ae.s~c!ati,!~ of
. MUnlc,pahlleS
. it of Ontario
3~3Unlvrm;ilyAv~u~, Sul~(] 1701
lororllo, ON M~G 1 ~6
Tel' (416) 971-96b5 . f",x' (41") '$!7 t.G191
l':morl: !Imoel1<1mo on,co
To tll.p, fiUmltion of tlw Clerk and Council
For Iwmodi~te Attention
June 2, 2004 - FYI 04/013
Province Introduces Legislation
to Fix Provincial Election Dates
Issue:
Ontario Promier DAlton McGuinty and Minister Responsible for Democratic Renewal
Miclwol Blyant yostereJay introduced legislation that would set fixed dates for
provincial olections.
13aclqjl"ouncl:
If tl10 jegiSlfltioll passes, elections will be held on the first Thursday in October every
four YO<llS, l->tflrting Thursday, October 4,2007.
The 10(JlslnUon would also establish a 28-day campaign period. Currently campaigns
cCtn run from 28 to 56 days at the discretion of tile Premier.
With municipal elections hold in November every three years, this legislation will
result in Goin<:iding fall provincial and municipal elections every 12 years, as was the
C<:lSG in 2003. Municipal and provincial elections years will coincide next in 2015 and
l'lgnin in 2027.
>rl1is fogif)lation was promised as part of the government's election platform.
In inforrllal discussions with provincial staff, AMO staff encouraged the Province to
501m:t an Qloetion dato earHElr in the year to maximize the time elapsed between the
provincinl amI municipal oloction dates.
Thi$ i11{,ll/));,/;OIl is 1IVdil,1b/~ through AMO's subscription basad MUNlCOM network at 'fft!Yf.H1P.[Jicom.com.
For m<1r<! IlIioI1l1tl[ir,rJ, ple"sc contact: Briall Rosborough, AMO Sellior Policy Advisor. at 416-971-9ll56 ex!. 318
86/BB/B4 22:B3:5B EST: ASSOCIATION OF?->
519 633 7661 CLERK-Elgin Co
Fage BB2
JUN-08-04 TOE 03:43 PM 260
FAX NO. 416 971 6191
P. 01
I "-./ r Association of
~~.. ~ . Municip~lities
. .'r:i. ofOntano
.......,--~'" --f- I~;;~'~'r~'~:.~t' ,~
JT i ~ G
frw.,~qj:Zl:~~-j,J"""",~~'l'lt'tf'...""~~...",,,, ..."..... .."."
393 Unlvoroity Avon"e, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971.9856 -f.x: (416)9n.fi191
emaiJ: ~Jmo@L1mo.Qn_co
fo tlm immedi.;a!o OlUel1tion oHlle Clerk and Council
June 8, 2004 - Alert 04/027
IMPORiANm:: OF MUNICIPAL GOVERNMENT FURTHER ACKNOWLEDGED
Province Introduces Legislation to Enshrine
Memorandum of Understanding with AMO
h,SU(I: Municipal Afflilirs and Housing Minister John Gerretsen today introduced a bill in the
Pruvincial I.cgisl<lture to amend the Municipal Act to guarantee consultation with
municipalities on mnttcrs that affect municipal governments.
B:~ck!J(o!lnd:
On U()cwnller 19. 2001, AMO Dnd the Government of Ontario signed a Memorandum of
UndNs\flmlin\j (MOU), which committed the Provincial Government 10 consulting with
munldp:)!itlos on molters that could affect municipal budgets. That MOU is to expire at the end
of I.hl:, yeAr,
Provlndnl Ministers have met periodically with AMO representatives under the auspices of the
MOll nnrcemenl. The MOU meetings are pmdicated on the need for frank exchanges of
information and am intended to ensure that government policy ideas and decisions are
informed by first-hand knowledge of Ontario's municipal governments. The MOU provides
AMO tho opportunity to bring policy and progmm ideas to the table as well.
The Liberal !JovDmrnont has not only embraced the process of the MOU, but the proposed
urll0ndments to tho Municipal Act introduced today in tho legislature would make an MOU a
rcquirerrwnl for any futuro governments. Today's action by the government arso provides a
l1trollg 1()tfl\clulion for discussions about ensuring that municipalities have a place at the table of
federal/provine!,,1 discussions that will nffect our communities. "This historic bill would enshrine
in lr:-gir;la!ion the principle of meaningful and informed consultation between the Province and
Ontwio's munl,,!pHI governments," said Ann Mulvale, AMO President "This would help
minimiw or proven! unintendod consequences to the one taxpayer. This legislation is good
tl?W;:; for tl'w public Dnd is a significant illustration of how government should work together."
Tho proposed amendment to the Municipal Act reads as follows:
Till) Province of Ontario endorses the principle of ongoing consultation between tile
Province And municipalitios in relation to matters of mutual interest and, consistent with
1/1is principle, tll0 Province sl1a// consult with munic:ipalities in accordance with a
l\i!fmlOmna'UJ1l of Understanding entered into between the Province and the Association
of Municipalities of Ontario.
86/B8/B4 22:B4:48 EST; ASSOCIATION OF?-)
519 633 7661 CLERK-Elgin Co
Page BB3
JUN-08-04 TUE 03:44 PM 280
FAX NO. 418 971 8191
P. 02
-2-
"Tills i<;; tho right wuy (0 troat another level of government," Hon. John Gerretsen said. 'The
governmont is committed to working with municipalities - not against them - to build stronger,
mom s(lll'-rclinnt communities that offer Ontarians a higher quality of life. This legislation would
be tho cornerstone 01' a now partnership between the Province and municipalities." The
Minislor also remarkod. "Ontarians depend on municipalities to playa key role in building
stron!], ~mfD and livable Communities. The Memorandum of Understanding gives municipalities
lit BOY on pravinci<ll plans th<~t would affect their ability to get the job done."
ACl!f'lI:
Tim [m$,;"ge of HIlt) legislation will begin the process of negotiating a new, strengthened MOU.
Tho ~of1'lmitll1cnt to enshrine the MOU ill legislation was includec;l in the government's "Strong
COflHl1tlniUDS" cfocHou platform,
This InklftrJ<:Jti,);/ Is f1voa"blo throu!Jh AMO's sU/iscriptiOIJ based MUNlCOM network i31 Y'!!!!C<<,WJJ.nir;:.Q!I1.col'n,
For wor," illf(ml1~li!)n. e<ml,lCl: Pat Vanini, AMO (:XGcutivo Director, 131416-971-9856 exL 316
In Case of Transmission Difficulties, please Call 416-863-2101
please Deliver To: The County of Elgin
News Release
Communique
@ Ontario
Mlnls1ry<Jf
_.IpoI-
and Hou.lng
Mln__
_ m""""'"
..'"'~
For Immediate Release
June 8, 2004
LEGlSLATION STRENGU1"''''':; PROVINCIAL-MUNICIPAL PARu.M<.SHIP
Cbnsuluman princlpk WQuld be _hrined in law
TORONTO - Tbe McGuinty government is strengthening its partnership with Ontario's
municipalities by introducing legislation recognizing its agreement with the Association of
Municipalities of Ontario (AMO) to consult on legislation and regulations that affect municipalities,
Minister of Municipal Affairs and Housing John C....~~... said todJiy.
"This is the right way to treat another level of govetnInent," .3." ,,~n said. "The government is
""......;..-4 to worlcing with municipalities - "at against thertt - to build stronger, more self-reliant
comnllmities that offer Ontarians a higher quality oflife. This legislation would be the cOIllerstone
of a new partnership between the province and murlicipalities:'
!fpasscd, the bill introduced today would enshrine in z..w the memorandum ofunJ...~;~..:;ng with
AMO, frrst signed in 2001, in tbeMunicipal Act, 2001, something municipalities have boen asking
the government to do.
"This historic bill would el'Sbrine in legislation the principle of meaningful and infunned
consultation between tl:te province and Ontario"s municipal govemment," said Ann Mulvale,
President of the Associlltion of Municipalities of Ontario. '"This would help minimize Or prevent
unintended consequences for the one taxpayer. This legislation is good news for the public and is a
significant illustration of how governments should work togetl:ter."
"Ontarians depend on municipalities ro playa key role in building strong, safe and linble
communities," GelTetsen said. "The memorandum of Ulldemanding gives muniCipalities a say on
provincial plans that would affect their ability to gct the job done."
-30.
Contacts :
Bruce McLeod
MinisllY of Municipal Affairs and Housing
(416) 585-6236
Patti MllI1ce
Minister's Office
(416) 585-63.33
DispDnible ell franr;.ais
wwwmah.gov.cn.ca
n'Aark.McbonaT(r~NoticeoTEjgjn Cou;;~graiifawarded loToiVIsc'..'"''
c-.. _~.m...'_ '.'_""nm-' ,"___ ....___n__.. _. ...... .___n....... n_ n_._ .___.n_.... __. ...... ....... __.... ... ,"-c~,~,,___'-'__'","_^'_~~
'Page J J
From:
To:
Date:
Subject:
"Maureen Vandenberghe" <mvandenberghe@ocLnet>
<vegerlb@elgin-county.on.ca>
6/4/0412:04PM
Notice of Elgin County grant awarded to TDMSC
All: Linda Veger, Director of Financial Services, County of Elgin
Hi Linda. We received notice today that we were awarded $4,000.00, to benefit TDMSC programming.
Thank you!
We are aware that the funds will not be sent until December but we wanted to send our thanks - we are
very grateful for the continued support of Elgin county. We are especially grateful, during this time of
increased budget demands on municipalities, that Elgin County Councillors and staff took the time to listen
to our case on March 9 and decided to increase their support to our programs.
Please convey our thanks to Warden Rock, the County Councillors and Elgin County staff (including CAO
Mark McDonald).
Thank you Linda.
Marlene Pink, ED.
Val Foerster, Board of Directors Chair
Wendy Woodhouse, Adult Basic Literacy
Maureen Vandenberghe
Maureen Vandenberghe, Communications & Development Coordinator
Tillsonburg & District Multi-Service Centre
(within The Livingston Centre)
96 Tillson Ave
Tillsonburg, ON N4G 3A1
Phone: 519-842-9000 Ex!. 270 Fax: 519-842-4727
Email: mvandenberghe@ocLnet
Website: www.thelivingstoncentre.com
This em ail communication is CONFIDENTIAL AND LEGALLY PRIVILEGED. If you are not the intended
recipient, please notify me at the telephone number shown above or by return em ail and delete this
communication and any copy immediately. Thank you.
Personal information held by TDMSC is protected under the Personal Information Protection and
Electronic Documents Act, Statutes of Canada 2000, Bill C.6.
cc: "Marian Smith" <msmith@ocLnet>, "Marlene Pink" <mpink@ocLnet>, "Wendy
Woodhouse" <abl@ocLnet>, "Karen Devolin" <kdevolin@ocLnet>
Policing Services Division
Division des services internes
de la police
~ Ontario
Ministry of Community Safety Ministere de la Securite communautaire
and Correctional Services et des Services correcUonnels
25 Grosvenor 31.
12th Floor
Toronto ON M7 A 2H3
25 rue Grosvenor
12e stage
Toronto ON M7 A 2H3
Telephone: (416) 314-3000
Facsimile: (416) 314-4037
Telephone: (416) 314-3000
Telecopleur: (416) 314-4037
,""" ""~,... '\'\f}."- $'l'.1?J~ ;~-::;?:'~"
v.,~ ~'" iii',"-). ,.;",-," ,,'.:< .'~ 9':"~~ ~ '-'
r;ft t~:~:,:{.,',~,~ }::~'::;J~V'~J ~~:L'
JUN 0 3 2004
.J'-, 9
CU04-01826
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St Thomas, ON N5R 5V1
t~,OVJt~~'/ ;~:/:~~i~
Dear Mr. McDonald:
The Honourable Harinder Takhar, Minister of Transportation, has forwarded your
report regarding provincial issues, specifically, Highway 401 Traffic Offences. I
am pleased to respond.
The collection and disbursement of fines collected under the Provincial Offences
Act is under the jurisdiction of the Ministry of the Attorney General. I have taken
the liberty of forwarding your report to the Honourable David Bryant, Attorney
General, for his review and consideration.
I trust that this referral will assist you.
R n G. Bain
ssistant Deputy Minister
alicing Services Division
Enclosure
cc: Honourable Harinder Takhar
Minister of Transportation
-~-'~._"---'- ~-------'--'~.'-:C-------"-' ~"~.".._--
~j
--
Ontario
Steve Peters, M.P.P.
Elgin - Middlesex - London
June 4, 2004
8t:~~i\~C~;'-:;'
n~~~~-:.t~ ~ ~~">'
Honourable Michael Bryant
Attorney General of Ontario
11 th Floor, 720 Bay Street
Toronto, ON M5G 2KI
JUN D 200"
('I'llli;c,i," !j}ia~"i
"1lV~' ~ . ._"">':"'.
r~~:'iffiE~~~?~c€:t7'
Dear Minister:
I am writing to you today to extend my gratitude for fmding the time in your hectic
schedule to meet with representatives from the County of Elgin to discuss their concerns
regarding the collection of Provincial Offences Act revenue from fines levied to motorists
along Elgin County's section of Highway 401.
I would also like to take this opportunity to reiterate that I share Warden David Rock's
concerns with the Municipality of Chatham- Kent's apparent lack of willingness to move
forward on this issue in good faith.
With this in mind, I would appreciate your continued efforts to assist all parties involved
towards a satisfactory resolution to this matter.
As always, thank you in advance for your time and consideration.
Sincerely,
<&..~
Steve Peters, M.P.P.
Elgin-Middlesex -London
Cc: Warden David Rock, County of Elgin, 450 Sunset Drive, 51. Thomas, Ontario, N5R
5VI
Mayor Bonnie Vowel, Municipality of Dutton-Dunwich, 199 Main Street, P.O. Box 329,
Dutton, Ontario, NOL lIO
Mayor Jim McIntyre, Township of South wold, 35663 Fingal Line, Fingal, Ontario, NOL
IKO
Mayor Graham Warwick, Municipality of West Elgin, 22413 Hoslcins Line, P.O. Box
490 Rodney, Ontario, NOL 2CO
542 Talbot Street, St Thomas" ON N5P IC4 . T - (519) 631-0666 Toll free ~ 1~800-265-7638 F _ (519) 631-9478 E _ speters"rnpp.co@liberaLoJa.org
"'W'WW".stevepeters.com
Office of the Minister
Bureau du ministre
Ministry
of the
Environment
Ministere
de
"Environnement
13581. Clair Ave. West
12th Floor
Toronto ON M4V 1 P5
Tel (416) 314-6790
Fax (416) 314-6748
135, avenueSt. Clair ouest
12" etage
Toronto ON M4V 1 P5
Tel (416) 314-6790
Teleo (416) 314-6748
JUN 11 2004
r;J.1tit<,.'~~.<~':,+tn~,": ~_~..M ~-
~""'~ff".\; .~ _.~ .~~
,;;'-t<(;;~/.r'i">-"~'"'~_J;".'_c~/!;.~'5!;;' _"Yi~~~~1!>~r~~':
ENV1283MC~2004:3ii'd2$e~'::f'!\'('-~~'.'
JUN 0 7 2004
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas. ON N5R 5Vl
Dear Mrs. Heffren:
Thank you for your letter of May 14,2004 with regard to Ontario Regulation 170/03
(0. Reg. 170/03).
As Minister of the Environment, I have heard many comments and concerns about the
practicality and cost of the requirements under the DrinkingWater System Regulation
(0. Reg, 170/03), particularly for smaller and non-residential waterworks. At this time, I
am pleased to advise you about actions the ministry has taken on this issue.
As you may know, on May 12, 2004, I announced proposed amendments to O. Reg.
170/03 that would extend the deadline to install treatment equipment for some systems
that were to come into compliance this summer. This would give the ministry time to
consult over the summer months on making the regulation more workable. A copy of the
news release is attached for your reference.
The proposed amendments have been posted to the Environmental Registry fora 30-day
public-corinnent period. This is accessible on the ministry's web site at
www.ene.2:ov.on.ca by clicking on "Environmental Registry", and searching for
RA04E0004 using the "Search Notices" button. The comment period ends on June II,
2004.
The proposed amendments would allow the ministry to consider further potential changes
to the regulation to make it more workable. The ministry's review will. focus on fmding .
ways for smaller water systems to meet the drinking water standards in an affordable
way. As part of this review, the ministry will consult broadly with affected stakeholders,
particularly those residents, businesses, and organizations which depend on small systems
for their water. A consultation process will be announced shortly.
...2
*
0761G(03'01)
100% Recycled Chlorine Free. Made in Canada
Mrs. Sandra J. Heffren
Page 2.
The drinking water standards themselves, which are health-based, will not be revisited as
part of this exercise. I will be asking the newly-established Advisory Council on
Drinking Water Quality and Testing Standards to make recommendations on changes to
some aspects of O. Reg. 170/03 that will ensure the quality and safety of Ontario's
drinking water supply. More information about the Council is,artached.
Following consultations, a revised regulation will be brought forward in the fall, and it
will be posted on the Environmental Registry for public comment before being finalized.
I trust this information is helpful. Thank you for sharing your comments and concerns
about the regulation with me.
Sincerely,
,~~ fi2~
Leona Dombrowsky
Minister of the Environment
Attachments
c: The Honourable Dalton McGuinty
Premier
The Honourable Steve Peters
MPP- Elgin-Middlesex- London
The Honourable John Gerretsen
Minister of Municipal Affairs and Housing
Printer-friendly version
@ Ontario
Ministry of the
Environment
News Release
For immediate release
May 12, 2004
MCGUINTY GOVERNMENT TAKES FURIJ:!.ER
ACTION TO PROTECT ONTARIO'S DRINKING
WATER
New advisory council to make recommendations on water quality and testing
TORONTO- The McGuinty government is further protecting Ontario's drinking water by
establishing an Advisory Council on Drinking Water Quality and Testing Standards,
Envirorunent Minister Leona Dombrowsky announced today.
"Our people's health is our most precious resource. We share a responsibility to protect it from
harm," said Dombrowsky. "The Advisory Council will help us ensure that Ontario's standards
for drinking water quality and drinking water tests are among the most stringent in the world.
Our citizens deserve no less."
The Advisory Council will be chaired by Jim Merritt, a former Assistant Deputy Minister with
the Ministry of the Environment.
With members drawn from key professional organizations with expertise in areas related to
drinking water, the council will make recornmendations to the l\.fh'lister of the Environment on
provincial drinking water standards and other measures to hul'~ v Ie the safety and quality of
Ontario's drinking water supply.
The establishment and mandate of the Advisory Council satisfy six specific recommendations
made by the O'Connor Commission.
In response to concerns raised by rural municipalities, public health officials and small
privately-run systems across the province, the minister also announced proposed changes to the
Drinking Water Systems Regulation. These proposed changes extend the deadline for some
systems to install treatment equipment to December 31, 2004 and will allow the ministry to
consult on further changes to the regulation to make compliance more feasible for small
waterworks.
http://www.ene.gov.on.caimoescripts/web2printer4.php? img=O&lnk=O&style=/c... 2004/05/13
____~_____........_.L~ .L\./... -la5~.kU.iL
"The previous government didn't consider the effects of the drinking water regulation on rural
Ontario," Dombrowsky said. "We will meet with affected stakeholders over the next few
months to come up with solutions that will make the regulation more workable for rural
drinking water systems while protecting public health and meeting our cvw..u~w,.ent to
implement all of the O'Connor Commission's recommendations."
-30-
Contact:
Art Chamberlain
Minister's Office
(416) 314-5139
John Steele
Ministry of the Environment
(416) 314-6666
See also:
· Media Backgrounder: Advisorv Council on Drinkin!> Water Oualitv and Testin<>,
Standards
· Media Backgrounder: ProposAil. Amendments to Drinking Wate,. Systems Re~ll]ation ro.
Re!>. 170/011
· Media Backgrounder: Members of Advisorv Council on DrinkinlY Water Oualitv and
Testing Standard~
~. ;
<0 Oueen's Printer for Ontario. 2004 I Privacv Policv I Disclaimer I Last Modified: 30 April 2004
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Printer-friendly version
@ Ontario
Ministry of the
Environment
Media Backgrounder
May 12, 2004
ADVISORY COUNCIL ON DRINKING WATER
QUALITY AND TESTING STk~ARDS
The Advisory Council on Drinking Water Quality and Testing Standards will make
recommendations to the Minister of the Environment on matters related to provincial drinking
water standards.
Council members are from key professional organizations with expertise in the areas of
microbiology, engineering, utility operations and public health and a record of interest and
accomplishment in areas related to drinking water. The council will contribute to ensuring
Ontario's standards for drinking water quality and testing are consistent with the most up-to-
date information and practices, and that the standards-setting process is transparent with
increased public input.
The Advisory Council has a mandate to:
· review scientific and technical documentation of proposed standards;
. consult and provide feedback to the public;
· undertake additional consultation to clarify and address issues; and
· consider and make recommendations on adopting standards for contaminants that are not
currently being considered through the federal-provincial process for developing Canada-
wide drinking water guidelines.
The Advisory Council will first focus on the following priorities:
· replacing the total coliform test with an E. coli test;
· the desirability of a turbidity limit that is lower than the limit specified in the federal-
provincial guidelines;
· treatment standards for protozoa based on source water quality; and
. reviewing Ontario's standards for disinfection by-products.
Through the Advisory Council, the McGuinty government is implementing six
recommendations (Recommendations 25 to 29 and 31) regarding an advisory council and
standards made by Commissioner 0 'Connor in Part Two of the Walkerton Inquiry report.
http://www.ene.gov.on.calmoescripts/web2printer4.php? img=O&1nk=O&style=/c... 2004/05/13
-30-
Contact:
Art Chamberlain
Minister's Office
(416) 314-5139
John Steele
Ministry of the Environment
(416) 314-6666
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@ Ontario
Ministry of the
Environment
Media Backgrounder
May 12, 2004
PROPOSED AMENDMENTS TO DRINKING WATER
SYSTEMS REGULATION
(0. Reg. 170/03)
The Drinking Water System Regulation (O.Reg. 170/03) was implemented in June 2003 to
address recommendations of the O'Connor Commission. The ministry has heard from rural
municipalities and operators of non-municipal drinking water systems about its impact on their
ability to continue to provide services to their clients.
The Ministry of the Environment has proposed amendments to the Drinking Water Systems
Regulation which respond to these concerns and give the ministry time to consult over the
summer months with rural municipalities and operators of non-municipal drinking water
systems, medical officers of health and health officials on making the regulation more
workable. The govemmrnt remains committed to providing safe, clean drinking water, and is
prepared to look at workable solutions towards achieving that goal.
The proposed amendments, affecting both municipal and privately-run drinking water systems,
are as follows:
. The treatment deadlines will be extended from July 1,2004 to December 31, 2004 for
surface water systems in the three categories listed below, as long as the system does not
serve a designated facility (i.e. school or health/social care facility):
o non-municipal year-round residential systems (i.e., mobile home parks,
subdivisions, condos/apartments)
o large non-municipal - non-residential systems (i.e., systems serving hotels, resorts
and campgrounds with less than 6 hook-ups)
o large municipal- non-residential systems (large community centres and
recreational facilities, for example, capable of supplying water at a rate greater than
2.9 litres of per second)
The treatment deadline for groundwater water systems in the three categories listed above
remains December 31, 2005.
. Small municipal- non-residential systems (i.e., systems serving small community centres
and town halls not capable of supplying 2.9litres of water per second) would be allowed
http://www.ene.gov.on.ca/moescripts/web2printer4.php? img=O&Ink=O&style=/c... 2004/05/13
to post signs until December 31, 2004 rather than conduct tests required by the regulation.
Signs would state that the water has not been tested or treated for drinking water
purposes.
. Small non-municipal non-residential systems (i.e., motels, resorts and restaurants not
capable of supply 2.9 litres of water per second) would receive a deadline extension to
June 1,2005 to notify the ministry of their intention to comply, apply for relief from
treatment or post warning notices.
. As well, changes have been proposed to the sequence of corrective actions for some
adverse test results to better provide for the immediate CVH"V~~on of the problem, and to
the definition of 'food premises' to be clear that systems that do not serve the public, such
as food manufacturers, are not included in the regulation.
The majority of systems will continue to have to meet tough standards, sample and test, use
accredited laboratories for microbiolqgical a,ndchemieal testing, provide immediate notification
of any adverse test results and are subject to tough penalties for non-compliance.
The proposed amendments have been posted to the Environmental Bill of Rights Registry for a
30-day public comment period which ends June 11,2004.
-30-
Contact:
Art Chamberlain
Minister's Office
(416) 314-5139
John Steele
Ministry of the Environment
(416) 314-6666
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@ Ontario
Ministry of the
Environment
Media Backgrounder
May 12, 2004
MEMBERS OF ADVISORY COUNCIL ON DRINKING
WATER QUALITY
AND TESTING STANDARDS
Jim Merritt (Chair)
Mr. Merritt is an independent consultant on environmental services, municipal infrastructure
and water management. He is a former Assistant Deputy Minister of the Operations Division at
the Ontario Ministry of the Environment. Mr. Merritt led the establishment of the Ontario Clean
Water Agency and served as Vice President of Operations and Vice President of Information
and Technology.
Dr. Robert Andrews
Dr. Andrews is a professor in the department of Civil Engineering at the University of Toronto.
He is a past co-recipient of the National Science and Engineering Research Council Synergy
Award for University-Industry Partnership. He is a past appointee to the Council of Research
Managers - Great Lakes International Joint Commission. Dr. Andrews is a member of the
American Water Works Association. He currently serves on the A WW A Disinfection
Committee, and on the Ontario Water Works Association's Treatment Committee. He has
published technical reports on E.coli occurrence, UV disinfection, Disinfection By-products,
among other issues.
Dr. Ronald W. Brecher
Dr. Brecher is Principal and Secretary/Treasurer of GlobalTox International Consultants - a
Canadian corporation that assesses the impact of toxic chemical exposures on human health. He
is an Adjunct Professor, Faculty of Environmental Studies at the University of Waterloo and
Associated Graduate Faculty, Department of Biomedical Sciences at the University of Guelph.
From 1994-2002, he was the director of the Children's Groundwater Institute. He is a past
recipient of the Natural Sciences and Engineering Research Council's Industrial Research
Fellowship. He is a past member of the Science and Policy Advisory Board of the American
Council of Science and Health.
Michele Giddings
Ms. Giddings is the Manager, Water Quality and Health Bureau, Healthy Environments &
Consumer Safety Branch, Health Canada. She is Health Canada's representative on the
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FederallProvinciallTerritorial Committee on Drinking Water. She is currently co-coordinator of
the Disinfectants and Disinfection By-products Working Group for the Wodd Health
Organization's Guidelines for Drinking Water Quality. Ms. Giddings has developed a number
of drinking water guidelines for Health Canada and WHO.
Rod Holme
Mr Holme is former Vice President for Water and Waste water division of Earth. Tech Canada
and is currently an independent consultant on drinking water. He is Past President of American
Water Works Association and Chair of the Joint Committee on Water Regulations for the
Ontario Water Works Association and the Ontario Municipal Water Association. He has
extensive experience in technical and project management in municipal water supply.
Dr. Peter Huck
Dr. Huck is a Professor in the Department of Civil Engineering, NSERC Chair in Water
Treatment and University Research Chair at the University of Waterloo. He has undertaken
extensive research in water quality and treatment in areas such as the robustness of water
treatment systems, membrane and UV treatment, the removal of Cryptosporidium pathogen
loadings in watersheds, among other topics.
Dr.AJexanderlIuko~ch
Dr. Hukowich is the Associate Medical Officer of Health, Haliburton, Kawartha, Pine Ridge
Health Unit and the appointed coroner for Northumberland County. He also serves as Chair of
the Association of Local Public Health Authorities' Advocacy Committee. He represents the
Association of Local Public Health Authorities.
Dr. Marilyn Lee
Dr. Marilyn Lee is a board member of the. Environmental Health Foundation of Canada. She is a
professor in the School of Occupational and Public Health, Ryerson Polytechnic University,
where she teaches courses on water quality, food hygiene, food pathogens, parasitology, pest
control, and infection controL
Dr. Harold Richardson
Dr Richardson is the managing director of the Laboratory Proficiency Testing Program of the
Ontario Medical Association. He also serves as the Vice-chair of the National Cominittee OIle
Medical Laboratory Quality Systems of the Canadian Standards Association. He is a former
chair of the Medical Microbiology and Infectious Diseases program, and past president of the
Canadian Association of Medical Microbiologists. Dr. Richardson represents the Ontario
Medical Association.
. Ken Roberts
Ken Roberts has over 30 years' experience in the field of drinking water treatment engineering
and groundwater management He currently works for XCG Consultants Ltd. Prior to joining
XCG, he served in a number of water-quality-related positions in the Ontario Ministry of the
Environment and Energy. Mr. Roberts is a member of the American Water Works Association
and the A WW A's Research Foundation.
John Rudnickas
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Mr. Rudnickas is the Manager of Water Quality for the City of Toronto. A chemist by training,
he has extensive experience in all aspects of quality assurance/quality control in a large drinking
water system. He is responsible for the management of the City of Toronto's accredited and
licensed laboratory for drinking water testing. He is a member of the Ontario W ater Works
Association and is on the Water Quality Committee of the Canadian Water and Wastewater
Association. He is also a member of the American Water Works Association.
Dr. Mark Servos
Dr. Servos is the Scientific Director of the Canadian Water Network, a national network of
Centres of Excellence involving 30 universities across Canada. He is a professor in the
Department of Biology, at the University of Waterloo, where his research focuses on risk
assessment and risk management of emerging water quality is~ues such as endocrine disruption
and phannaceuticals in the environment. He is the former Project Chief for the Priority
Substances Exposure Project for the National Water Research Institute. He is a former member
of the board of directors of the Society of Environmental Toxicology and Chemistry and the
International Association of Great Lakes Research.
Dr. Lesbia F. Smith
Dr. Smith is Assistant Professor at the University of Toronto and Institute of Environment and
Health, McMaster University. Dr. Smith holds a medical degree, specializing in internal
medicine and hematology/oncology. She is the former head of the Environmental health and
Toxicology Unit of the Public Health Branch of the Ontario Ministry of Health. Dr. Smith has
carried out research in the areas of ecological and human health risk assessment of surface
waters, linkages between non-bladder cancers and THMs, linkages between aluminum in
drinking water and the incidence of Alzheimer's disease.
Robert Walton
Robert Walton is Director of Public Works for the County of Oxford. He is the former Manager
of Water and Wastewater Services. Prior to joining the County of Oxford, Mr. Walton worked
as a consulting engineer. Mr. Walton is a member of the Ontario Municipal Water Association
and has served on the Drinking Water Committee of the Association of Municipalities of
Ontario. He <';'p<.;.~ents the Ontario Municipal Water Association.
Chiefs of Ontario
A representative will be named in the near future.
-30-
Contact:
Art Chamberlain
Minister's Office
(416) 314-5139
John Steele
Ministry of the Environment
(416) 314-6666
(Q Oueen's Printer for Ontario. 20041 Privacv Policv I Disclaimer I Last Modified: 30 April 2004
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Election Alert
June 11, 2004
Please Distribute to All Members of Council
FCM ELECTION PLATFORM CALLS FOR
NEW PARTNERSHIP
FCM released its election platform at the recent annual conference in Edmonton. It calls
for a New Deal for municipalities built around an improved working relationship between
the federal government and the municipal sector. The platform is now available on our
Web site at www.fcm.ca.
Called "A New Deal: A Partnership for Quality of Life," the document outlines the
municipal sector's election expectations. Topping that list is a call for a new partnership
"in implementing the national agenda."
In addition to improved policy coordination and consultation among governments, the
platform also calls on the federal government to spell out the details of this new
relationship in a formal resolution of Parliament Such a resolution would provide a
powerful political base for a New Deal.
The platform also calls for a commitment to a revenue-sharing agreement that would
provide municipal governments with five cents per litre of the federal fuel excise tax by
the end of 2004.
Other highlights include:
. Securing a commitment from the federal government of $700 million per year
toward investments in five priority areas: municipal infrastructure not covered by
revenue-sharing; affordable housing; community and children's infrastructure;
and security, emergency preparedness and health.
. $25 million to help municipalities develOp best practices and sustainability
strategies
. $25 million to improve research on determinants of quality of life, including better
tools to measure outcomes and success.
It is time for a New Deal for Canada's communities. Over the next five weeks, we must
do everything we can to ensure that all candidates and parties debate these issues, take
a clear stand, and endorse our positions.
The election platform may be downloaded in PDF format from the FCM Web site at
www.fcm.ca.
For more information: Massimo Bergamini, (613) 241-5221, ext .247.
ELECTION 2004 V1
Toward a New Deaf ~
A healthy life journey,
in a safe, caring
community
Une vie en sante au sein
d'une communaute
securitaire et bienveiifante
Council Members:
R.. Barnier, Chair
R. Alder
I. Brebner
R. Brooke
P. Collins
J. Cormier
D. Graham
R. Hail
M. Hanley
L. Liehmann
N. Maltby
G. Puddicombe
M. Raithby
L. Stevenson
B. Waters
J. Wilson
Executive Director
P. Huras
100 Collip Circle, Suite 105
U.wO. Research Park
London, Ontario N6G 4X8
TeltTel: (519) 858-5015
FaxfTelec: (519) 858-5016
http://www.tvdhc.on..ca
May 11, 2004
Warden David Rock
County of Elgin
450 Sunset Drive
St Thomas ON N5R 5V1
JUN 4 2004
1I"t',~ ~iM"i!," f.,t:. ~l ~oo
~SiY~~ r '\lt~ t:~'~1.'il
{~j~~_~~!$rpJ}~~ $t~~~~~Gf~t
Dear Warden Rock:
Please accept my thanks and appreciation for your support for the third
Annual Spring Forum on Primary Health Care, and for signing the
collaborative letter of welcome with the other local Mayors and Wardens.
I hope you were pleased with the Forum and that it appropriately
addressed the issue of improving access to primary health care. The
Thames Valley District Health Council is very pleased with the excellent
response the Forum received. Without the collaborative efforts of our
partners, including the County of Elgin, the level of participation and
success would not have been achieved. A copy of the evaluation form
results is attached for your information.
The Health Council will continue to develop comprehensive plans for
Primary Health Care in our diverse district Copies of the plans will be
forwarded to you upon their completion.
Again, thank you.
s~~
Ray Bamier
Chair
encl.
Spring Forum 2004
Evaluation Form Results
1. What is your field of work or profession? (75 responses)
I3Volunteer (8)
IIAdministrator (23)
ONP(1)
o Dietitian(1), OT (1) & PT (3)
II Family Physician (4)
III Student (2)
II Education (6)
o Municipal (7)
IIMH (3) & Addictions (1)
II Nurse (17)
o Social Work (3)
E1LTC (2)
II Planning (7)
II Other (14)
Other:
I . Retired Medical T echnolollist 52)
. Community Health Care Provider
I . Information
I . Consumer
. Government
I . EpidemiolollV
. Communitv Development
. Researcher
. Efficiencies PlanninQ
. Public Health (3)
. MPP's office
. Community Health Services (Homemakinll Allencv)
Note: Respondents indicated more than one field of work or profession. There were 9
Administrator/Nurses, and 2 retired nurses.
2. Rank the reasons in order of their importance in your decision to come today.
30"
2S
20
lS
10
. 91_
'STapie
II Speakers
[] Recommended
a Cost
_. Be part of the proceSs 1
1st choice
2nd
3rd
4th
Sth
Thirty-three respondents did not provide a complete response.
Comments:
Speakers were ranked 4th - But in fact they were well worth it!
Speakers were ranked 3rd - The Speakers were so excellent that after hearing
them, had I known more about them, their topic, etc would have marked that as #1
3. Indicate your level of satisfaction.
100o/.-/l/ .
80% )(;
60%C
40% Y:
20%/
I.
eVery Satisfied
.Satisfied
IDNeutral
[J Dissatisfied
.Very Dis.-~:"",::...J
0%
Facilities
Food
Schedule Organization Facilitation
Comments:
. Water!
. Facilities (Lobby) - Dissatisfied; (Auditorium) - Vety Satisfied
. Facilities - too cold
. Choice of healthier foods
. Schedule - Too early
. Schedule - tight
4. To what extent did you gain knowledge/insight regarding Primary Health Care?
-------
'-. .......~
13 Not at all
IIAlittle
o SufflcienUy
OA fair bit
.Alot
5. Extent to which the Minister's presentation met expectations.
45J.
40
35
30
25
20
1.
10
5.
OT
I
I
l :
I
-In
EI Overall impact
. Content
o Organization
o Relevance
Very Dissatisfied Neubal Satisfied Very
Dissatisfied Satisfied
6. Extent to which M. Deeter's presentation met expectations.
40-1
""'I
,~
e Overall impact
II Conlent
o Organization
o Relevance
o.
..,.
4vj
10
5.
0.-
Very Dissatisfied Neutral Satisfied Very
Dissatisfied Satisfied
Comments:
. Outstanding
. Didn't really say what Health Council will do
7. Extent to which the Panel met expectations.
40,
,~
8 Overall impact
. Content
o Organization
o Relevance
"'"
~.
25
4v
1"
:1L....
Very
Dissatisfied
Dissatisfied
Neutral
Satisfied
Very
Satisfied
Comments:
. Satisfied - except for 1 important profession - Nursing
. All excellent!
. 2 of 3 were excellent and pertinent to the topic.
. Great speakers - enjoyed all 3
. Too long
8. Extent that the Forum met expectations.
121 Not at all
&Alittle
o Sufficiently
DA fair bit
IlliAlot
Comments:
. A lot - with one exception
. A lot +++
9. How could the Forum have been improved?
Comments:
· Disappointing (a bit?) the emphasis on physician aspect without anyone
being able to speak to other discipline ie. Glenda's questions re nurses etc.
. Healthier food choices!
. Well done! Given Nursing has a major impact and is the largest single
profession in primary care should have had a nurses perspective on panel.
. Improved time management between presentations. Some were rushed
because of time exceeding by others.
. Question I would have liked to ask: Given the historical fact of the public
dental health care provided by public dental health nurses in
Saskatchewan in the '50+ 1960's + 1970's (some trained at U of Toronto).
To all 3 panelists now in 2004 is there a discemible, measurable health
baseline achievement that relates to that foundational primary dental care.
· Addition of another panel member discussing the importance of other
health professional especially nurses who have the largest numbers in
health care and primary health care integration of public health is the area
of primary health care as part of the discussion.
. Re Minister and Mr. Deeter - content was familiar and we've hear it before,
would have liked to hear more about the actual implementation -
sustainability and not "pat, old" promises
. Perhaps hearing from other disciplines with creative community programs.
Overall an excellent session - thanks for the opportunity.
. Where was the voice and leadership that the nursing sector could bring on
primary health care for the forum. Nurse practitioners present may have
balanced the discussion by Dr. Carol Herbert. Only point mentioned by
Carol H. was slide vision 2020 "we will work in partnership with health
organizations..." did not include professionals (ie.other disciplines) - Did
she miss the point of the forum
. Excellent - Little rushed but +++ content Thank you
. Consumers who have used the various models could have pointed out
what works well what doesn't. Lecture models are tedious at times.
. More input from multidisciplinary aspect - front line. - what's working out
there - already have input from managers
. More time for panel presentations, less for "political" and "theoretical" talk
. Representation from NP: PHC - facility/agencies where it is working
· Need for better use of microphones from the floor and in the group
discussions
. Registration table (organization)
. Communicate action items from today's session. Involvement of family
physicians, primary nurse practitioners etc. Although challenging, have to
find a way to include e.g. Weds p.rn. session, evening session, pay select
family docs to be involved as "consultants" to the process. Create family
doc champions/ _ practitioner champions
. Afternoon session facilitator - talked far too much and didn't allow other
enough time to speak
. Provide microphone and speakers for Oxford County Room
. Increase number of bathrooms Increase space around refreshments
. More time for the aftemoon session so that we could have walked away
with some enthusiasm, rather than identifying issues that have been
obvious for years.
. Turn up the heat (or turn off the AC)
. Can't think of anything
. Carol Herbert missed the point of the forum - in some ways her topic
exemplified all the issues which are barriers to moving forward PHC
(perhaps she wasn't briefed well??) It's like she doesn't "get" it or have
insight into the issues. Kind of discouraging, but a reminder we have a long
way to go. Medicine is still vel}' ''silo'd''
. Registration desk - congested Vel}' well organized
. Health lunch + longer lunch easier registration smaller groups
. Start at 1 0 am - run until 5 pm Great moming
. I think this has been excellent - now to carl}' the plan forward to obtain
results. Vel}' pleased and interested to be a part of this process
. Excellent discussions
. Registration table poorly located. Should have been located away from the
food and door, Want line for registration - more people working at
registration - late start
. Registration area crowded - would recommend increased space for group
attendees
. Did not have expectations - came as a health care professional as well as
a consumer of health care - everything should be relevant to everyone
. Well done Thank you
. Great choices of speakers
. Excellent knowledge is fuel
. Vel}' good input, more time needed for discussion from audience
. Thank you - It was a great moming
. There should be opportunity to discuss what people and communities can
do in order NOT to rely as much on primal}' health practitioners
. No recommendations Tough to get up early - meant we heard the Minister
so it was worth it
. Many thanks!
. Extremely well done
Federation of
Canadian Mnnicipalities
Federation canadienne
des mnnicipalites
June 8, 2004
Warden Dave Rock
and Members of Council
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
~~fr~,W~
\'.'?\, 1'./5. iD~
,J'.),l '-,~
Dear Warden Rock and Members of Council:
[~!\~~~~;l~~~;~\n(;?:t~
Thank you 'for renewing your membership with the Federation of
Canadian Municipalities (FCM) for 2004~2005. It is a crucial time for
municipal governments, as we strive to win a New Deal for all our
communities. Each FCM member strengthens our voice.
We have had an extremely successful year, as reflected in the
Speech from the Throne and the federal budget. The 100 per cent GST
refund, accelerated infrastructure commitments and the promise of a
new partnership with municipal governments are all steps in the right
direction. These things happened because we were united and spoke
with one voice.
But as much as we have accomplished, we have even more work
to do. We will continue efforts to persuade the federal, provincial and
territorial governments to begin negotiations to ensure municipal
governments have a new source of stable, reliable and predictable
funding, such as a share of the gas tax.
Your support is more important than ever, and we will call on you
and mayors and councillors across Canada to help keep municipai
issues front and centre on the federal agenda.
(
mes Knight
Chief Executive Officer
JK:jh
Mission Statement
Tbl' Federation a/Canadian Municipalities (FCM) has been
the notional VOla of municipal governments since 1301. FCM
is dedicated to ~mprovillg the quality of life in all communities by
promoting str~ng, 1fictive dud omnmtable municipal go_vert/ment.
Enanre de mission
La Fidiratilm canadienne des mwzicipalitis (FCM) est fa _lIoa
mttion.a/e des gouveimments municipaux depuis 1901. La FCM
est vouee a amiliorer 14 qualifi de vie dans tmJtes fej co!lcctivites en
fill'orisant des gotc/Jernements mumcipaux firts, ejJicaces et resp(jmables.
Maire Yves Duchanne
Gacineau (Quebec)
President
President
Mayor Ann MacLean
New Glasgow, Nova Scotia
Firs,t Vice-President
Premiere vice-presidente
Mayor Michael G. Coleman
Duncan, British Colwnbia
Second Vice President
Deuxieme vice~president
Mayor Jari:J..ie Lim
Timmins, Ontario
Third Vice President
Troisieme vice-presidente
Alderman John Schmal
Calgary, Alberta
Immediate Past President
President sortant
James W Knight
Chief Executive Officer
Chef de la direction
24 rue Clarence Street
Ottawa, Ontario KIN 5P3
'ii' (613)241-5221
QiJ (613) 241-7440
federacion@fcni.ca
Web site/site Web: www.fcm.ca
Centre for Sustainable
Community Development
Centre pour'le dbeloppement
des collectivites viables
QiJ (613)244-1515
communities@fcrtt.ca
Communications
QiJ (613)241-5221
communications@fcm.ca
Corporate SerVices
Services corporatifs
QiJ (613) 241-2126
co.tporate@fcm.ca
Economic and Social Policy
Politiques economiques et sociales.
QiJ (613) 244-2250
policy@fcm.ca
International Centre for
MllOicipal Development
Centre international pour Ie
dbeloppemem municipal
QiJ (613)241-7117
internacional@fcm.ca
~
COUNTY OF ELGIN
By-Law No. 04-19
"BEING A BY-LAW TO AMEND BY-LAW NO. 99-17" ADOPTING A PLAN OF COUNTY
.ROAD IMPROVEMENT AND ESTABLISHING A COUNTY ROAD SYSTEM IN
THE COUNTY OF ELGIN"
WHEREAS pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25,
an upper-tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section; and
WHEREAS said Table authorizes an upper-tier municipality to pass by-laws
regulating highways under its jurisdiction; and
WHEREAS pursuantto Part III, Section 31(1) of the Municipal Act, 2001, S.O.
2001, c.25, a municipality may by by-law establish a highway; and
WHEREAS the Corporation of the County of Elgin did pass By-Law No. 99-17, and
amendments thereto, thereby establishing a County Road System; and
WHEREAS the description of certain roads included in the County Road System,
previously established by by-law, have been affected by alterations to or assumption of
certain roads of local municipaltties.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
1. THAT the roads shown as County Roads on the Plans numbered -
18-1; 19-1; 20-1; 24-1; 26-1; 45-3; 56-1
comprising Schedule "A", attached hereto and forming part of this By-Law, are designated
as amendments to the County Road System of the County of Elgin and shall replace the
previous versions of such named plans.
2. THAT the roads shown as County Roads on the plans numbered as in Paragraph 1,
comprisin9 Schedule "A" to this By-Law, shall be known by the numbers shown on the said
plans and such numbers shall be used for all purposes of administration and accounting.
3. THAT the cost of constructing and maintaining the County Road System shall be
met by the levying of a general annual rate upon any or all of the municipalities in the
County not separated therefrom for municipal purposes.
4. THAT this By-Law shall come into force and take effect upon passing.
READ a first and second time this 22"d day of June 2004.
READ a third time and finally passed this 22"d day of June 2004.
Mark G. McDonald,
Chief Administrative Officer.
David M. Rock,
Warden.