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May 25, 2004 Agenda ORDERS OF THE DAY FOR TUESDA Y. MAY 25. 2004 - 9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meetings of May 11, 2004 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS AND PETITION: 9:00 A.M. Mr. Ian Raven, Elgin Military Museum Presentation re: Elgin County Pioneer Museum (see separate enclosure) 9:20 A.M. Mrs. Mary Clutterbuck and Mrs. Linda Louwagie-Neyens, re: The Museum Study (verbal) 9:45 A.M. Ms. Hazel Luscombe, Elgin Manor Family Council, re: Petition Against Privatization 11:00 A.M. Mr. Mario Aveiro, Aveiro Constructors Ltd., Dorchester, Ontario re: Edward Street and Shawside Ambulance Stations. (See report from Ambulance and Emergency Management Co-ordinator) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11 th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 74 13th Consideration of By-Laws 14th ADJOURNMENT 5th 2-20 6th 7th 21-46 47-73 8th LUNCH WILL BE PROVIDED June 2 & ~,2004 9:00 - 4:00 P.M. daily - Association of Ontario Road Supervisors 2004 Municipal Trade Show to be held at the East Elgin Community Complex I ------------------- The j [gin Military IMuseum Preserving the past In the present For the future ~'%Il: !'.'....-'."""" " I I , I \ \ \ \ \ ; \ , \ ~L ,," , \ \ . \ I \ , \ The Museum was inspected by the St. Thomas Access and Awareness Committee and awarded their "Thumbs Up!" certificate for accessibility. ------------------- .. .. .. ThU~bS Up! rnet vvith you last Sill(~e Vve The $1 t~1o Acco.... & Aw..,onv.. CommlnOoO woukj liko to th.lnk ~If~ If_ tor providIng" ulo And 4Cco....blG onvuonmonl tor lho communIty! . ~.. . .' .-- . . -. ... ".. ... --_.~ '"~" ......... ,~.. ,... .. ------------------- 11/ till .. l\!fusellrn Attel1(1anCe 3400 3300 3200 3100 3000 2900 2800 2700 2001 2002 2003 Museum attendance has continued to climb, with 2003 figures 14% above those for 2002. - -- - - - ------ - ------ . }1geople are tellirlg stories al)Ollt [~~ ...0 " " '" "the museum displays are very p rofessio nal" " "does a great job showcasing its region's history . "it's absolutely worth " . . . . . a visit ------------------- " " " a1f' <11 '1"11' ¡¡g' ·C. O;n·ti~n·\.·u, e. S· .(.tJ....Au. .11. . L~J....il 'tq¡ 11 m ~ Ii- .1iL IR l't The Remembrance Lottery will generate over $50,000 for the museum operation while injecting over $60,000 into the local economy. Have you bought your ticket yet? ------------------- On the Report of the COlf1sultarlts .. $4 million - seems very expensive · CASO station recommendation depends on many other variables for success .. Approvals, planning & fundraising will delay project for years .. What impact will $l/litre fuel have on tourism? ------------------- . On, tl1e :.Report of~ the Consultallts "only one other option presents itself based on the current study" - is a new museum next to County Administration buiJding . . . However, in their own survey 69% of those responding to the survey "felt this would not be a good place for a " new museum ------------------- ca-n tIQe Elgin IVlilitary Mf . '. fr" '} . .··uselIITl O-Ier G '~,^Vhat The County of Elgin does many things, from ambulance services and emergency planning to libraries, courts and homes for the aged. The Elgin Military Museum does one thing - operate a successful museum. We can help you to do the same. ------------------- t~lndards .. Our Museum is a member of both the Ontario Museum Association andthe Canadian Museum Association .. All EMM staff are members of the Ontario Museum Association s fJrofessional .. The Elgin Military Museum is an active member of our local curatorial association (EON) ------------------- EXlperience .lI. J\" If 6":!!r} age' nV"~ a<n· 1- .~(/Ji..ajt~_~ '. . Jiu..1L\#'i__'.t The Elgin Military Museum has over 20 years of successful operation, without municipal support. Our expertise can help you to reduce, and possibly eventually eliminate, the need for the taxpayers of Elgin to support the Pioneer Museum operation. ------------------- Years of Experience Assistant Manager · 11 years museum . expenence · Recently completed her first "Certificate in Museum Studies" course · Active community volunteer - President Sterling Chapter lODE Manager Museum 9 years as Manager Recently completed the 0 MA "Certificate in Museum Studies" · Active community volunteer with many groups . . ------------------- We Knovv A-bout Renc)vations ~ o. Our 1998 addition added about 2,200 square feet to the museum, at a cost of $150,000. It moved all exhibit areas to one level, and included a weapons vault, dedicated conservation'lab, exhibit workshop, a new HV AC system and HEP A air filtration throughout the entire museum. It was fully paid for on the day it opened. ------------------- c~ ~ 1 ~ . d F "I ~ e '" Q 1 ~ . j e . "1 Î" , . 4-.. . ~ Pc;CÁö.JIZ ~ .... d~\.;1 Illes JJ.. "."'"= :.;.,.,,'.'~ ~ Conservation Lab Dedicated room for working on artifacts Convertible from . <I> ~ . . f\'j..,..-1' ;;t:~. ". ~ ""'Ì!'á{0~:~ positive pressure to negative pressure environment lighting, fume Variable hood, microscope and other equipment for providing treatments <I> ------------------- V/]lY arevve doing this? · Museums are complimentary, not competitive - working together helps everyone succeed · Elimination of duplication will improve efficiency and reduce costs for both sides , · Staff will be able to specialize more, with greater support, producing better results and more job satisfaction ------------------- 's Why are \tve doing this? .. Of course there will be a fee for our management services - remember - there no such thing as a free lunch , . .. This is not a 'hostile takeover' attempt was once reported in the press - it is a business proposition providing benefits to both parties. as ------------------- " The Elgin Military Museum is offering its expertise and assistance to the County of Elgin to assist with the operation of the Pioneer Museum. " .. In Conclusion We feel that there is the potential to greatly benefit both operations, and, at the same time, reduce the cost of museum operations to the taxpayers of Elgin. ~.. ". Your Worship, Warden Rock, and Members of Council; My name is Mary Outterbuck, and I am the Chairperson of the Elgin County Pioneer Museum. I have been a member of the Executive Committee, and an active volunteer since 1997. As Chairperson of the Museum Executive Committee, I thank you for this opportunity to address you. We have the foresight and hard work of the Elgin County Women's Institutes and St. Thomas lODE's to thank for founding the Museum in the old house at 32 Talbot almost fifty years ago. It was a quaint house, and the members of the Museum did their best to recreate a period house. Over the years, the collection expanded, and so did the building: an addition to the rear in 1963, complete with living quarters for the live-in curators; and in 1972, a separate building at the back of the property for agricultural artifacts. However, things change. Collections grow, circumstances change, standards change, laws change, and so does the public's expectations. The County Museum, which was at one time located along a busy thoroughfare, saw traffic diverted when the Highway #3 bi-pass was built Quite suddenly, the County Museum was located in a residential area of town. What was once acceptable for a Museum isn't acceptable anymore. It isn't acceptable to display every artifact in the collection on a permanent basis. Artifacts need to spend some time in storage if they are to last, and the public won't return to visit if their experience is the same as it was ten years ago. Today, we have a schedule of four changing exhibits in our main gallery per year. We also run March Break and summer programs for children, school programs for students, and in-house and outreach programs for adults and seniors. We follow established museum practices and procedures to the best of our abilities to ensure the collection's preservation and the public's interest . Our plans to upgrade the structure of the County Museum and make it accessible in 2002, ground to a halt on account of changing laws. The past couple of years have been tumultuous and controversial. The one thing that we can all agree on is that our heritage is important. The artifacts preserved in the collection of the Elgin County Pioneer Museum are the very reason the ladies of the W.l's and lODE's founded the Museum in the first place. The collection is the Museum. The Museum is not just a warehouse: a place to keep things from our past. It is more than that. It's a place of education, entertainment, commemoration and community. We hàve outgrown the old house at 32 Talbot in many ways. As you have read in the Consultants' report, our Museum Executive Committee agrees that a new purpose-built museum is our preferred solution to the current question of location because it offers the best circumstances for our heritage to survive into the future, and for us to serve the public. The possibilities are tremendous. As , you have heard throughout the consultation process, such a facility would bring important private collections to the public. As well, a new facility would allow us to bring in revenue-generating travelling displays and tour busses. It is our sincere hope that our heritage not only survive, but thrive in Elgin County. We have confidence that you will make the best decision possible for the Elgin County Pioneer Museum, its collection, the public, tourists, and the residents of Elgin County. We would like to offer our assistance to Council in any way that we can. We are available today and in the coming weeks to answer any questions that you may have. Thank you. / ~~ Warden Wilson, Members of County Council My name is Mary Clutterbuck I am the chairperson of the Elgin County Pioneer Museum. I have been on the board for 6 years. For the past 5 years I have been at the Museum about I day a week as a volunteer. To say that a private museum does not need to comply with provincial law and offer disability access is untrue. The Disability Law has just been passed in the fall of2002. They need to start somewhere. It is logical that Municipal buildings be first, to comply with the law. Any buildulg that has public access will need to adhere to tile law and tIlat includes all private museums. To close off areas and use as storage, in a public building will not work as all floors need to be accessible if a handicapped person is employed. The Elgin County Pioneer Museum staff are professional people who arc knowledgeable and have a keen interest about local history. They know how to care for and have respect for the artefacts entrusted to them by the people of Elgin County and the City ofSt.Thomas. For this reason I am bringing up the subject of the problem with the cat. The Pioneer Museum staff over the years have requested numerous times that the Military Museum staff not allow the neighbourhood cat into the building. The cat was in the building daily and the military staff even fed it. Because the adjoining door was open at 32 Talbot Street the Pioneer Museum staff were constantly putting the cat outside .The Pioneer staff fOlUld cat hair on the bedding, on the fumiture, and cats often have fleas. The cat jumped up on the buffet and knocked over a priceless Límoge cup and saucer tIIat had belonged to the Duncombe Family. Fortunately it wasn't broken. The City Police have many ulcidents on their file of answering the burglar alarm at 32 Talbot St. in tile middle of the night because the cat had hidden in the Pioneer Museum. In May 2002 a Joint Committee Meeting was held about the cat and the damage it was doing to the Pioneer Museum Collection. Aller the meeting the Military Museum staff ignored the problem and contulUed to allow the cat into tile Musewn. This complete lack of caring and lack of respect by the Military Museum staff, for the valuable artefacts in the Pioneer Museum collection botIlered the Pioneer Museum staff, who respect and care for the artefacts that are entrusted to them. The bottom line is that the Pioneer Museum Manager and Assistant Manager want to remain Elgin County employees. In discussion with the Pioneer Museum Executive Board we want to remain tlle County of Elgin's Pioneer Museum.. Thank You , r~"1 cfì,--Lu¡ _ 0-1'11 no+ (QéA¿(ì 1\.(/ -fÏ¡t'.5 Y0--1..Q.- aJðU. d. Warden Wilson, Members of County Council My name is Mary Clutterbuck I am the chairperson of the Elgin County Pioneer Museum and have been on the board for 6 years. For the past 5 years I have been at the Museum about 1 day a week working on the inventory, photographing the collection and working on other projects. I wish to speak to the excellent staff that is employed by the County. J include Linda Louwegie Neyens who is on leave, Georgia Sifton and Terri Biloski. Both Linda and Georgia have University degrees with Georgia having experience, teaching school. Terri has a college diploma with many added computer courses. They are professional people who work well together. I have observed their competence, hard work, knowledge and interest in the history and preservation of the history of Elgin County and St.Thomas They all are computer literate producing interesting brochures and posters to advertise the many events they arrange throughout the year to have at the ECPM .~. Colonel Thomas Talbot and Town Crier attending on June 20 to open The Colonel Talbot Exhibit They show much imagination and skill in putting up new exhibits that are changed every three months both at the house and the present location. They share ideas and do research to make the exhibits interesting and informational to the public. ~. The current Colonel Talbot exhibit that can be viewed until end of August. They are always friendly and very helpful to those who make inquires re local history, COllle to do research or visit the exhibits They are knowledgeable on the care of our many artefacts and on their history. Through the County and Linda Veger the ECPM is aware of all available grants. Our summer student Mikael Juras has recently been hired and is doing a great job planning and formatting the summer program for Talbot Trail Kids. In fact she has increased the weekly sessions from three to four, running for 8 weeks. r I've also noticed that when the staff have an extra moment, history books are lying about so they can keep up on their knowledge. ~ In the recent yea~the ECPM has had tw6 publications, the Sesquicentennial issue with WI and lODE history and the Colonel Talbot book. I must say that we as volunteers have received guidance, assistance, ideas, encouragement and labour from the staff as we put these books together. . They actively promote the Museum by either themselves or volunteers going off site to nursing homes, trade shows. g.At the Living History Conference at Fanshawe College in March, Rosy Rhubarb at Shedden. At present there is an Ontario Works volunteer for 15 hours a week doing indexing and computer work so all the computers are being used. As a County you can be proud of your ECPM management and staff and how the museum is being run and promoted .I believe that we have a very loyal, efficient, competent management and staff, The Elgin County Pioneer Museum Manager and Assistant Manager want to remain County employees, SCOPE OF WORK , Aveiro Constructors Limited c. 40 Hudson Dr., Dorchester, Ontario, Canada, NOL IGS . Tel:(519) 268-8231 Fax: (519)-268-7354 , " . May 13, 2004 Elgin / St.Thomas - Emergency Medical Services Facility 340 Waterloo Street London, Ontario N6B 2N6 1JRIGINAl k Attention: Mr. Malcolm B. Gilpin V.P. Re: Elain - St. Thomas EMS - Edward Street & Shawside Aveiro Constructors Limited (ACL) will furnish all materials, labour, tools, equipment and supplies necessary to construct an ambulance facility on Edward Street in St Thomas as per the following scope of work: Shawside project scope of work can be found on pages 5 and 6. Aveiro Constructors Limited respectfully submits this proposal which will give you a workable facility by maximizing the space available and the limitations of the proposed budget. "SCOPE OF WORK FOR EDWARD STREET: Total Main Building Area: Total for Generator Bldg Area: 8,200sqf Approximately 100sqf Drawinas & Enaineerina: - Architectural, Structural, Mechanical and Electrical engineering & drawings as required. - Building permit included. - Site plan wìth proposed grading based on existing site plan provided by Owner. - Inspection and testing of building materials as per required for OBC compliance. - All drawings and specifications to Ontario Building Code standards. - Construction insurance and builders risk insurance are included. - Land Development fees included. Civil Works and Site-preparation - Complete survey for building, pavement structure and landscaped areas. - Strip topsoil for parking, landscapes and building areas as outlined in the soils report. - Site grading for sodding, paving & new building areas. - Excavate for foundations to the depth outlined in the soils report. - All remaining soil after exterior grading will be shaped into a berm and remain on site. - Backfill excavated building areas with granular "B" as required. - Supply and place granular A material under floor slab area as required. - Supply and place granular A material under exterior sidewalk areas. - Supply and place granular A & B materials under paved areas as required. - Supply and install storm water drainage line including 2 catchbasins and surface drainage to ditches. Supply and install a sanitary line connected to existing services available at the sarne side of roadway. Supply and install a water supply line to interior, connected to existing services available at the same side of the roadway. Continued · page 2. Civil Works and Site-preparation (cont'd) - Medium duty roadway and paved parking area as per plans attached, paved in 3.5" thick asphalt. - Line painting for parking area included. - Concrete roll-over curbs to front and front sides of building and extended to roadway. - Concrete pads at man doors. - Sodding to front and sides of building area, hydro seeding to disturbed sides and rear areas. - One, 50 Ft long entrance corrugated metal culvert at roadway. - Oil intercepter at floor drains. - Two separate entries from roadway onto property have been included as requested. Concrete Works: - Full concrete foundations & footings all as required to the OBC specifications. - Reinforced 20 Mpa concrete for strip footings, piers footings, foundation walls and column piers as required by engineered specifications. - Building concrete floor slab to be 6" thick 30Mpa reinforced with 15m bars at 8" olc, as per our specs. Include sawcuts and CS309 floor sealer.Floor is to be supported on caisson foundations. - Floors to be smooth trowel finish sloping to interior floor drains. - Protective bollards are to be installed at overhead door location. - Floors to storage area, clean area, defib, oxygen room and other general areas to be exposed sealed concrete. Pre-Enq Buildinq I Structural Steel: - Pre-engineered building system is Canadian built by Steelway Building Systems, main structural steel is coated with one coat of standard grey oxide primer. Purlins and girts to be powder coated light grey. - Roofing is 26ga galvalume Storm Seal type profile with exposed fasteners. - Walls are 26ga Storm Seal metal cladding with exposed fasteners and 8000 Series paint finish system. Cladding to be above 8'-0"/1 O'-O"high perimeter architectural block walls as per attached drawings. (10'-0" high at front elevation only, 8'-0" high to remainder) - Front parapet accent feature to be horizontal metal siding. - Metal building insulation to roof in all areas is R-20 with Lamtec WMP-10 type integral vapour barrier, installed over the purlins. - Wall insulation to be R20 with Lamtec WMP-1 0 type integral vapour barrier installed over girts, above block walls. - Wall liner to be 26ga Galvalume shallow profile type cladding with exposed fasteners to inside face of wall girts above block walls in garage area only. - Framed openings for six (6) 12'-0"W x 12'-0"H overhead doors. , Gutters and standard pre-eng trims are included. - Capacity for mezzanine is included. - Framing and soffit cladding for front entry included. ORIGINAL '- Man doors & Windows: - Six (6) steel sectional overhead doors are 12' x 12' complete with increased speed (20 seconds to full open) electric door operators. - Thermally broken, clear anodized aluminum windows as per attached Door & Window schedules. - All man doors as per attached Door schedule. - Allowance for seven (7) Unican Push Button Steel Lockset Entry systems inlcuded. - Double mandoors to provide a clear opening width of 5'-0"x-7'-0" for Generator building. Continued Page 3. Masonrv Walls: - Exterior perimeter walls to be 4" architectural split face decorative block as per attached architectural elevations designed to 10 feet above floor level at front of building and 8'-0" fro remainder of perimeter. - Block wall perimeter at oxygen storage room is included. - All block work to be reinforced as required. - Overhead door locations at the masonry wall will terminate in a heavy gauge steel door frame. - Block wall areas to achieve a value of R20 within the wall system with additional insulation and framing as required including double wythe walls. - Exterior Generator Room Building is 10'x10' x8'high with Architectural block to match Main Building. Interior Finishes - Interior partitions to be W' standard gypsum board on 3 5/8" metal (or wood) studs. - Exterior walls to be %" standard gypsum board on 3 5/8" metal (or wood) studs c/w R20 fibreglass insulation and air barrier to exterior office walls. - Mezzanine floor framing to be of combustible or non-combustible materials or a combination thereof, all as per a.B.C requirements, including a live load of 50lbs/sqf. - Bathroom areas to be water resistant drywall covered in ceramic tile. - Ceiling in bathrooms to be painted water resistant drywall. - Ceiling Systems shall be 24"x24" 'Fissured' acoustic tile throughout all office areas. board room, work station, crew lounge and hallways - R-20 insulated wall assemblies to exterior perimeter of offices at block walls. - Standard paint applied to gypsum drywall, doors and misc areas. - Floor material throughout office area is as per attached floor finish schedule. - Standard commercial grade washroom fixtures and hardware. - Standard melamine millwork included for the lunchroom cabinets, secure storage and washroom counters. - Stainless steel counter included at Clean Foyer area. - Board Room finishes are to be of a higher quality including better grade carpeting, 2 x 2 deco ceiling tiles, perimeter wall moulding, pot lighting and double entry wood finish doors. - Inside storage area has a ceiling height averaging 25 feet, allowing for high level storage ability. - Lockers are 8 - half height and 4 - full height in each bathroom including wooden benches. Electrical Work: - 200A 3PH 600V underground main service. - 4" telephone data conduit to lot line. - Exterior wall packs for parking area lighting. - Pot lights over entry canopy. ORIGINAL - Clothes dryer plug. .. Data rough in boxes to offices and board room. - Electric heater in vestibule. - Vapour proof fluorescent fixtures for garage area. - 2x4 lay in fixtures in office area, pot lights in board room. - Receptacles and switches as per aBC requirements. - Battery back up emergencylexit lights. - Co2 Monitors connected to auto open wall louvers and exhaust fans. Fans to interconnect to intake louvers clw manual override. ' - Power provided for wall mounted Sign. ( Sign by Others) - 40KW, 208V, 3Ph automatic transfer switch included for Standby Generator (supplied by Owner) - 4 Conduits from Generator Room Building to Electrical Room Continued Page 4. Mechanical Work: - Main floor office area is served by a package type heat and air conditioning unit complete with economizer, ducts, grilles and diffusers. - Washroom are gang exhausted by a roof mounted exhaust unit. - Kitchen area exhausted by ceiling mounted 200 CFM unit. - General ventilation achieved by automatic opening wall louvers and exhaust fans. Fans to interconnect to intake louvers cfw manual override. - Radiant or forced air ceiling mounted heating units. - Floor trench drains located in the building connected to a manual oil interceptor and drained to sanitary line as required. - Deep clean area consists of block wall construction and extra large oil interceptor capable of handling interior vehicle washes. - General louvre ventilation, as required for Generator Building has been included. *** End of Edward Street Scope of Work *** OR\G\tU\L 'Þ Continued ... Page 5 SCOPE OF WORK FOR SHAWSIDE:OR\G\NAL Total Main Building Area: 2,900sqf Approximately Drawinqs & Enqineerinq: - Architectural, Structural, Mechanical and Electrical engineering & drawings as required. - Building permit included. - Site plan with proposed grading based on existing site plan provided by Owner. - Inspection and testing of building materials as per required for OBC compliance. - All drawings and specifications to Ontario Building Code standards. - Construction insurance and builders risk insurance are included. - Land Development fees included. Civil Works and Site-preparation - Complete survey for building. pavement structure and landscaped areas. - Strip topsoil for parking, landscape and building areas as outlined in the soils report. - Site grading for sodding, paving & new building areas. - Excavate for foundations to the depth outlined in the soils report. - Haul away excavated surplus materials. - Backfilling excavated building areas with granular "B" or soil as required. - Supply and place granular A material under floor slab areas as required to a maximum depth of 6". - Supply and place granular A material under exterior sidewalk areas to a maximum depth of 6". - Supply and place granular A & B materials under paving area all as required to a maximum depth of 6". - Supply and install storm water drainage line. - Supply and install a sanitary line connected to existing services available at front lot line. - Supply and install a water supply line to interior, connected to existing services available at front lot line. - Medium duty asphalt roadway and parking area. - Line painting for parking area included. - Concrete curbs to front of building. - Sodding to front and sides & hydroseeding rear to exposed top soil areas. Concrete Works: - Full concrete foundations & footings as required to meet the OBC specifications. - Reinforced 25 Mpa concrete for strip footings and foundation walls. - Building concrete floor slab to be 6" thick 30Mpa reinforced, 4" thick to offices, as per our specs. - Floor sealer CS309 applied to exposed concrete floors. - Floors to be smooth trowel finish, sloping to interior floor drain. - Protective bollards are to be installed at overhead door location. Buildinq Structural - Building is wood frame and brick veneer including wood siding to match local architecture. - Roofing is 30 year asphalt shingles. - Roof insulation in all areas is R-20 with integral vapour barrier. - Interior walls of garage are steel liner, 28ga Galvalume shallow profile type cladding with exposed fasteners to inside face of wall framing above 4'-8" masonry wall. Doors & Windows: - Four (4) steel sectional overhead doors are 12' x 12' complete with increased speed (20 seconds to full open) electric door operators. - Vinyl windows as per elevations. - Exterior man doors are steel, interior doors are wood finish. Continued Masonry Walls: - Exterior perimeter walls to be architectural decorative brick to heights as shown on Elevations. - Interior common wall separating offices from garage is 190mm thick, as required by OBC standards. - Masonry construction as required at oxygen storage room included. - 4" masonry block to interior of garage building is 4'-8" high for protection against 10 level traffic. Page 6 Interior Finishes - Finished office floor area. -Interior partitions to be 1/2" gypsum board on 3 5/8" studs clw r12 fibreglass insulation to exterior walls. - Floor material throughout office area is as per Aveiro floor finish schedule. - Bathroom areas to be water resistant drywall covered in ceramic tile. - Ceiling in bathrooms to be painted water resistant drywall. - Ceilings shall be drywall to all office areas. - R-12 insulated wall assemblies to exterior perimeter of offices at brick walls. - Standard paint applied to gypsum drywall, doors and misc areas. - Floor material throughout office area is as per Aveiro floor finish schedule. - Standard èommercial grade washroom fixtures and hardware. - Standard melamine millwork included for the lunchroom cabinets, secure storage and washroom counters. - Lockers are 4 - half height and 2 - full height in each bathroom including wooden benches. Electrical Work: - Underground, 200A single phase main service. OR\G''''' ^l - 2" telephone data conduit to lot line. "I'\. - Exterior wall packs for parking area lighting. - Pot lights over entry canopy. - Clothes dryer plug. - Standard fluorescent fixtures for garage area. - 2x2 lay in fixtures in office area. - Receptacles and switches as per OBC requirements. - Battery back up emergencylexit lights. - Co2 Monitors connected to auto open wall louver and exhaust fan. Fan to interconnect to intake louver clw manual override. - Power provided for wall mounted Sign. ( Sign by Others.) Mechanical Work: ~ Office 'area is served 'by a package type heat and air conditioning unit complete with economizer; . ducts, grilles and diffusers. - Washroom exhaust units. - Kitchen area exhausted by ceiling mounted 200 CFM unit. '- General ventilation achieved by automatic opening wall louver and exhaust fan. Fan to interconnect to intake louver clw manual override. - Radiant or forced air ceiling mounted heating units. ... End of Shawside Scope of Work ... Cash Allowances: Shawside ... $ 5, 000.00 Edward street... $ 15, 000.00 These allowances are included in the base price. TOTAL BASE PRICE FOR THE ABOVE FOR BOTH SITES IS... $1, 294, 789.00 Plus GST. Price is valid for 2 weeks, after such time the price will have to be reviewed for applicable increases. The End 20'-0" ~ , F- ..,. ~ o , o '" 24'-0' 35'-5" I!!i õ¡> "" ..,. ë¡> ¡;., co / 221'-10" 133'-10" ð G 70'-0" ë¡> "" '" , ~ ' 0:) [llJ 235'-1" õ¡> Õ> 22'-0',00 29'-0' ë¡> o '" 20'-8" ÇJr !jj 68'-0" ë¡> ~ ..,. 32'-7" 97'-0" o . "" '" 100'-7" GENERAL NOTES 00 NOTSCALE ORAWlNGS 1'REI..IIIOtW<Y0001GNPf<<;II'OO.O(. NO. REVISIONS TO DWG DATE ORIGINAL ~.. I;A<1£I A VEIRO /If £:¡,~~-:~,~~r~~~~E PRE-ENGINEERED BUlW1NG SPECfAUSTS «I Hod>onDme ~~..,.,..~='" ~0l.1G5 TE(..S¡9-2GS-5ZI1 F>.;(~!<-~735' """'."e~""""O'" Project Title: ELGIN ST. THOMAS E.M.S. FACILITY EDWARD STREET ST. THOMAS, ONTARIO Sheet Title: PROPOSED SITE PLAN FOR EDWARD STREET Drawn: Scale: MA NTS Checked: Date; 21MAY2004 Drawing Number: RB. Project Number: AV7352 Date Plotted: PRS RIel1ame: AV7352-PR1A / A ! '; ,., '" , I ~ ! t I I , , , I '/". M! "'[ , I I , i i ~ t I ", ; I , , I o ¡- 1 I I -f-- I I L- """"""" ¡- L- o 20'-0" ~ -.J -, -.J ~ o 39'~" 8 Garage o o L- ° ¡- I I L- ¡- 20'~" 8 < """",,,,-,,·1 r ~ ~ íii I I _ -1." _ _ i Deep Clean Ri I 'J {; , o ~ I Ii' 0 ~ ¡- I t --------E3 ~ j I i , ----' I '----- ~ -.J t °\JI ° 99"-1" 20'-0" o ~ ,·,-···,,··.··-.1 -.J '..,.,.... ., '" i GENERAL NOTES ¡ 1. DO NOT SCALE DRAWINGS ~ I , . f ( '"-! . C? 15'-10" 24'-11" 2 I I [ I i ! I I i i I , , PREU...........D€$IGNPROPO$AI.. ¡IMYI17.04 i No.1 REVISIONS TO DWG I DATE I 4'-1a" 15'-2" o Inside Storage I~ Mens lø Ladies I æ:3ìi, i IT 1"'i1 I rW-'\i ~~ ~rl ~ Q ~\Jr'i i='>' 1:,1, !~ ~ II I"^,i I, r II Janitor , t il Uv ~ Ii 'tJ ..~ ¡r~11 I~-~~di 7'_2Z.. rr 7'_71.. I, [[1 8'-8g" Ii , , 8 Ii 8!i Iii .. ¡;d , II' . I -il Kitchen Ii Ii Work StatIon II ~ Soiled I, Cean-~ I H ¡,It-- " I! ir' ---.p-R~--~ I,i,' i'li ei (ij Q IIIIIII1 ~ !i IIIIII~IUP I I I I I I I ~ I I LL.L.l..!..l(!)t -.J ~ '! Reception Secure Storage GO I I n 15'-2" I II ~¥.øl Il j ~! ~ DefibslRadios 1;ØI " ~ 112'_0~ffice . i'l~~ 111' ~ m ~ ïJ I ~ I, ~ Electrical ,I~ - i 1=1' ~I I ~--~~~~~~--.--~. i 39'-7~" I· I iSheetTitle: 1', PROPOSED GROUND FLOOR PLAN FOR EDWARD STREET "...-::- ORIGINAL , ~~' f A VEIRO I~ CONSTRUCTORS L TO · .1 DESIGN - BUILD CONTRACTORS PRE-ENGINEERED BUILDING SPI:.:cIAUSTS ; .wHtoó>o>nVr~" i~",,".Oo';)t'" ! ML!G5 "i(.51~26ô-ill1 F^~519-26S-7354 ..........>v<'irocon>Iru<I<J<>.OOOI ProjedTIlle: ELG/N ST. THOMAS EM.S. FACILITY EDWARD STREET ST. THOMAS, ONTARIO ¡Drawn: : Checked: ¡Scale: I 3I3Z'=1'-<)' ¡Date: I ?1UllV?OM MA QO .- C> -' I{) c:0 I . Board Room / ! ~6'-2" Furnace (j) -' c:0 ..- Large office rn I 111 W , ! ~ ¡I DN I! . ii i ! b i i [I }\ .i.il L/~ i I , I , , i , i I 1,000 - 101 ~I ~. i _, I J)i Irr:: \ co, . I l:i I "-1 I~ 1000 ] . i I countrToP GENERAL NOTES 1.00 NOT SCALE DRAWINGS ! I I 11'-1" ,-L I C> i ..- Office , c:0 ..- ] , ' 1>REl.W1IWI;YDES!GH?AOPOSAl REVISIONS TO DWG ......VIZ'1Co< I NO. DATE I I Ir ¡ORIGINAL I I ¡ ! i I '-. ACL i ~(AVEIRO I n:/ï CONSTRUCTORSLTD r _ Dr.SIGN~BU1LD i PRI:.:-é"NGIN£t:Rt.:D au CONTRACTORS ! 401Iud>ooDn~ ILDJNGSPEClAL/STS I ~..-.O"';¡no ·~-¡:[.SI!l-26i1-623J I t.\XS1!}.268-73501 ..,..,"""""'n.oc1""'-OOffi I Project TItle: ELGIN ST. THOMAS E.M.S. FACILITY EDWARD STREET .------ -f-- ~ f <f 12 ARCHITECTURAL SPLIT-FACED BLOCK ~ f ~ ~ ~ 12 8000 SERIES PREF!N!SHED HI-RIB STEE~ ClADDING IIIIIII "L': ëÖ . <=> <=> ARCHITECTURAl. SPLIT-FACED BLOCK HIGH-SPEED POWER OPERATED 1Z-()"x tZ-O" O.H. DOORS cIw BOllARDS ~ ~ ~ ~ ~ " ~ ARCHITECTURAL SPLIT -FACED SLOCK ~ f ~ III I i II i 1IIII1I IIII i I '1'1 I Iii IlthMd il 'I I I I III ROOF CLMJD'NG I [ , I , II ¡ II I i 111¡llillll'IIIIII!IIIIIII' 11111 il'lllllllll' '1IiUJW~~J~JÞ'~'hWJJI WII!lli!II'I'11 i! ]illll iii, II III1III11,I1 ,llrmrllìlíHfh'l'm1!l1 II lillll III T o .~ GENERAL NOTES _ DO NOT SCAlE DRAWJNGS 1 i'R£UMlNAR'fD€SIGNPROPOSA!. OAAYfZ'.o:IoI NO. REVISIONS TO DWG DATE ORIGINAL I."'" A VEIRO kit ~?'~fr.~I~fr~~!:r~E PRE-ENGIN/;.Ì;."R1~:D BUILDING SPECIALISTS <OH_Onv. l'EL5!9-268-aZ!! ~<,.On<..-.. r....'{sl9-26ð-T354 NOL!G5 """""'.ao.~<uc1""'-""'" ProjectTItJe: ELGIN ST. THOMAS E.M.S. FACILITY EDWARD STREET ST. THOMAS, ONTARIO SheetTIt1e: PROPOSED ELEVA TlONS FOR EDWARD STREET Drawn: Scale: MA N.T.S. Checked: Date: R.B. 21MAY2004 Project Number: AV7352 Drawing Number: Date Plotted: PR4 Filename: AV7352..f>R4 \ --------- \ \ \ 31.4m \ I I I \ \ --------l ---- -------- . -. -....---- . . ~ I <ci 87.3m 11.0m 3.3m 11.1m 6.7m 14.8m 6.7m , \ E .... ..,¡ N .... '" W 3 E .,., <ci I I I I I ~ I 86.1m GENERAL NOTES 1. DO NOTSCAtE DRAWINGS Pl<ELINIHAAYDESIGN .....yJ2111)1 NO. REVISIONS TO DWG DATE ORIGINAL "'''I A VEIRO kif ~~~~~~/r;;!'s~~rE PRE-ENGINEERED BUILDING SPECIALISTS 4OHU<ÚO/I.Ort,~ Dorcheol<,.Qn,,,,,, I'OI..IC:> TE[.519-26S-S231 i'A:t5t!t-<6B-i'354 """'>"c'roconsI"""""-OOm Projectlitle: ELGIN ST. THOMAS EMS FACILITY SHAW VALLEY RD. ST. THOMAS, ONTARIO Sheet Tille: PROPOSED SITE PLAN FOR SHAW VALLEY RD. Drawn: Scale: VA N.T.S Checked: Date: VA MAY121104 Project Number: Drawing Number: AV7352 Oat, Plotted, P R S Filename: AV7352·PRS / "":: , \ HIGH-SPEED POWER OPERATED 12'-0" x 12'-0" 0 H DOOR o .. 0 ~IGH-SPE'ED POWER OPERATE'J 12'-0" x 12'-0" O.H. DOOR o 0 - /1,;"11.1;,;1.11,1;", ,,";',,III;,I,llill ,;;1,;1<;1:"11:,1,,,;,1-,;,11 9 ... '"' 1 I I I I I I I L --, I I I I I I I --~ JCLEAN I. , \ I', H'illillil. I I Iii: ! ! I I I I Ii! I I ) I I I ill I I I I 1 I I I I I I III ..~- i I! il LL! II I I I . 4solLED t+ I Iii 11~...l..'!, Jt1 Ot'll"/ 1'1-..; ~'II/ """~-"!,"""",,,,,,,q'«"~"-.,""""""""""'= ~UO 11,;"il,;:1 ",;,;i,¡:.i:iJii"1;i"", ;,i..,,',:I',:';,,:,:,:¡,i.;,l1 8" FLOOR TRENCH DRAINS GARAGE AREA 40'-0" x 35'-0" 1--' I I I I I I I I I I I I I I L__~ ~: 8" FLOOR TRENCH DRAIN 11:,'.",::"'::-:"",:1:1':1;',::1'1.:11:,:1:,I.Il",:::,::,,:;']1 It:...:I':.,;-;:.::.::I".:" ··:".]':'::::'::;:::I,,::.::,::.I::'·;'I[ o HIGH-SPEED POWER OPERATED 12-0" x 12-0 O.H. DOOR o H~H-<:P~ED ~0::VER OPERA~~ 12-0 x 12 0 O.H. DOOR ) "-- 80'-0" MECH/ELEC rz:¡ , ~ I I GENERAl NOTES DO NOT SCALE DRAW1NGS ~.~ 1 MEN'S· I I , ¡I , , I . , , I I I I I I I I 10 'I' 1 ê' ,tl-' 1"-':: ,; '7 ) r::~~. ~OM~N'S U! I 1 ' I :n 1_IB~RRIERFrlE~ II T 'I I i I I 1 1.:,1 I i I i~! I " i "I I 4' ~: "'-I I , ! I ,I I J. I ---.1-- LOCKABLE STORAGE I I I OR\G\NAL T --~ IAAYI2,1G< NO. REVISIONS TO DWG DATE /1 I ~ m {-- "·!."·~Im' KITCHEN I , I II I I I ,I I I I I COATS i i I I , 1/1.' A VEIRO k"~~~:'~~/~£r~~!:rr£ PRE-ENGINEERED BUILDING SPECIALISTS I I I ! I! 1,,:2:: ì I I ið, i II I. .. . i I~ 1?' I I IT 1fT \TT~! iLl II'--/T~" I ~I.i i i ¡ 1/ I I I 1 iOHO>d>onDrt.~ Oo><cl>cs,....Onutl> IIOL¡CS TE(.SI9-268-B2:'I1 fAXS!'T26IH;;54 I I """"'corœo<\SI"""""",,,,, ! 1/ i - ( 0 j 1\- I ! 11'( ?i i ! '}...~: i: ~~INIST~TIÖNb,. >±=b I I RECEPTION, I "- I ._ I I ¡Ii I ! II ! 'õ'~ [J [J PrOjectl1l1e: ELGIN ST. THOMAS E.M.S. FACILITY SHAW VALLEY RD. 1Á I I ST. THOMAS, ONTARIO I I ~ I ~ I L - - - - - - _I_~ CANO~Y ABOVE Sheetl1t1e: PROPOSED FLOOR PLAN FOR SHAW VALLEY RD. Dra'M1: Scala-: R.B. 1/8""'1'-0" Checked: Date: G.C. MAY/21104 Project Number: Drawing Number; AV7352 Oat. Pk>ttod P R 1 Rlename: AV7352-PR1 . ã -' '" BRICK CLADDING cJw P.C. BRICK LEDGE ';> Õ> BRICK CLADDING ciw P.C. BRICK LEDGE / 12 61 ~ ASPHALT SHINGLED ---= ROOF (25 YEAR) o o HIGH-SPEED POWER OPERATED 12'-0" x 12'-0" O.H. DOOR ciw BOLLARDS HIGH-SPEED POWER OPERATED 12'-0' x 12'-0" O.H. DOOR elw BOLLARDS ASPHALT SHINGLED ROOF (25 YEAR) ALUMINUM FRAMED ENTRY DOORS """NOTE; EXTERIOR CLADDING MATERIALS TO SUIT NEIGHBOURING RESIDENTIAL BUILDINGS AS NOT TO INFRINGE UPON THE EXISITNG COMMUNITY - ALL FINAL COLOURS AND MATERIALS TO BE SELECTED BY OWNER! CLIENT 12 61 ROOF (25 YEAR) IIIIII1I1111 IIII1II I , 111,1111 ! VINYL CLADDING 1'1 , II II II [j, r ./~;, " " , , , , , , , 12 61 ASPHALT SHINGLED ROOF (25 YEAR) 1111:11111111111111~:¡II!IIIIIII¡IIIIIII¡1111111lill¡lll!illlillllll:g:IIIIIII!llllilllllllll' I I IIi. II i I '¡I' I1III I '! CJD[JJ~ !I'IIII ì 11I1 5JuŒDI I 111'111111 I II ~ '11111'11 ~ II ' Iii II: ill I II, I I HIGH-SPEED POWER OPERATED 12'-0" x 12'-0" O.H. DOOR cJw BOLLARDS HIGH-SPEED POWER OPERATED 12'-0' x 12'-0" O.H. DOOR elw BOLLARDS . ~"·\·.'·>."'~-":'C,"" VINYL CLADDING :''';''"''~tIP'~~?,~?~C>;'':\;\:~~~~'''~'~0:''8?P;T;;;'''' .'.' .' .'.. ", .-.--.-....,.-, ,-..-.-.._.,..........,_.. >.:ß':""'··" GENERAL NOTES .' DO "lOT SCAlE DRAWINGS PREIJ"'INAAYO€$ICN "",Vn2l<!< NO. REVISIONS TO DWG DATE ORle:- c fiJ( A VEIRO I. . 'l ~~~:r.~,u:;r~~~rPs PRE-ENGINEERED BU/WING SPECIALISTS <10 HudoooOn,. Dortbon<:r.OnIIIO:> .~OL1G:5 T£l.5I\1-263-52JI r'\X5I\1-268-¡'35C ""~"'CI«>CO<\5=""""'" Pi"ojectTrtle: ELGIN ST. THOMAS E.M.S. FACILITY SHAW VALLEY RD. ST. THOMAS, ONTARIO SheetTJtle: PROPOSED ELEVA TlON FOR SHAW VALLEY RD. Drawn: Scale: VA 1I8~=1'-o' Checked: Date: 21MAY2004 Drawing Number: R.B. Project Number: AV7352 Date Plotted: PR2 FIlename: AV73524PRZ / . <F . , \ ASPHALT SHINGLED ROOF (25 YEAR) BRICK CLADDING t/w P.C. BRICK LEDGE ASPHALT SHINGLED = ROOF (25 YEAR) BRICK CLADDING t/w P.C. BRICK LEDGE GENERAL NOTES _ DO NOT SCALE DRAW1NGS PR£UH;tNARYOESIQI ....Vfl2/OoI NO. REVISIONS TO DWG DATE OR'''"''""- - H'" ., ~ tl:~-....., ':} ...... 4~ Jft.1 A VEIRO lPR f£~f~~/l(5~~Rf,f!fs PRE-ENGINEERED BUILDING SPECIALISTS 4GHudsonO,... Dotcl=r:".OO,...., 1<01..1(;5 TEL51!1-261r8231 F.>,X5J!t-2œ-7J5'I ~,,"_.,..itoXOn5I""""""""'" Project Trtle: CANOPY ELGIN ST. THOMAS E.M.S. FACILITY SHAW VALLEY RD. ST. THOMAS, ONTARIO FULL HEIGHT BRICK RETURN Sheet Title: PROPOSED ELEVA TlON FOR SHAW VALLEY RD. Drawn: Scale: VA 1/8'"=1'..0" Checked: Date: R.e. 21MAY2004 Drawing Number. Project Number: AV7352 Date Plotted: PR3 Filename: REPORTS OF COUNCIL AND STAFF Mav 25. 2004 Deferred from May 11, 2004: Final Report on the Future Location of the Elgin County Pioneer Museum (please bring your copy to the meeting as no additional copies will be available) Staff Reports - (ATTACHED) 3 Accounting Clerk - 2004/2005 Community Support Services Proposed Budget (ATTACHED) j) t- fé-fL!1.."-!J í""c 50 IJF- f:( o'-f 6 Director of Financial Services - Royal Canadian Legions (ATTACHED) 9 Director of Financial Services - Budget Comparison - April 30, 2004 (ATTACHED) 12 Director of Financial Services - Capital Projects Summary 2003 (ATTACHED) 18 Ambulance and Emergency Management Co-Ordinator - Ambulance Base Building Contractor Bids (ATTACHED) Director of Financial Services - Ratios - 2004 (ATTACHED) Technical Services Officer and Purchasing Co-Ordinator - 2004 Roadway Crack Sealing Tender Results (ATTACHED) Technical Servcies Officer and Purchasing Co-Ordinator - 2004 Hot Mix Asphalt Paving Tender Results (ATTACHED) REPORT TO COUNTY COUNCIL FROM: Jennifer Ford, Financial Services DATE: 14 May 2004 SUBJECT: 2004/2005 Community Support Services Proposed Budget INTRODUCTION The County of Elgin receives funding through a Community Support program, more commonly known as the Adult Day Program, for elderly clients in East and West Elgin. These funds are dispersed to the programs at Terrace Lodge and Bobier Villla. As well, the City of St. Thomas, who heads up the program at the Valleyview Home for the Aged, receives funding from the County program to provide services for the residents of St. Thomas and the Central Area of the County. Since the two programs share similar goals and a Program Co-ordinator, the delivery of this much needed service to the residents is enhanced by our joint arrangement. With the help of the Program Co-ordinator, information is obtained for the completion of quarterly forms and the County's annual funding request. The ability to cut costs and to ensure that services are not duplicated remains a primary goal of the partnership that meets on a regular basis throughout the year. DISCUSSION: In consultation with the Program Co-ordinator, and the Ministry of Health and Long Term Care, the budget for the 2004/2005 Adult Day program has now been formulated. This program is funded 100% through Provincial funding and client revenues with no additional cost to the County. A request for additional funding for Elgin Manor has been included in the budget package. If additional funds are found, and this request is granted by the Ministry, a day program at the new Elgin Manor will be established which will offer different services to clients that do not conflict with those services already provided by Valleyview. CONCLUSION: The proposed budget must now be forwarded to the Province for their approval with the appropriate official signatures attached. RECOMMENDATION: THAT the 2004/2005 Community Support Services Budget be approved; and THAT the Warden, the Chief Administrative Officer and, the Director of Financial Services be authorized to sign the Budget and forward same to the Ministry of Health and Long-Term Care. ~~ Linda Veger Director of Financial Services ® Ontario Ministry of Hea!th and long-Term Care Ministère de la Santê et des Soins de longue durêe MOHL TC Vendor ServJœ Provider Name 445980 Corp. of the County of Elgin Type of Budget: II! Base lDI Expansion 2004 FUNDING REQUEST BUDGET SUMMARY FORM 2 101 Enhancement TOTAL BUDGET REQUEST (Includes All Services to be Funded) MINISTRY PROJECTED FISCAL ANNUALIZED APPROVED BUDGET ACTUAL 2004 2004 EXPENDITURES/REVENUES 2003 2003 (A) (S) (C) (D) 1. EMPLOYEE SALARIES AND WAGES $ 91,262 $ 91,262 (FORM 4) 2. EMPLOYEE BENEFITS 25,554 25,554 (FORM 5) 3. STAFF TRAINING 500 500 4. BOARDNOlUNTEER TRAINING & 800 RECOGNITION 800 5. TRAVEL 1,400 1,400 5. BUILDING OCCUPANCY 12,000 12,000 7. OFFICE EXPENSES 2,550 2,550 8. PURCHASED CLIENT SERVICES (FORM 9) 115,612 115,612 9. MEALS (Food Costs) 12,500 12,500 10. CLIENT SERVICE SUPPL1ESIMEDlCAl 11,050 11,050 SUPPLIES & EQUIPMENT (FORM 7) 11. PURCHASED ADMINISTRATION SERVICES 1,000 1,000 (FORMS) 12. CENTRAL AGENCY CHARGES - - (FORM 10) 13. OTHER OPERATING - - 14. OTHER - - 15. EXPENDITURE RECOVERIES - - 16. TOTAL EXPENDITURES $ $ - $ 274,228 $ 274,228 (SumofUnes 1 through 15) - 19. CLIENT FEES 16,800 16,800 20. REVENUES - OTHER - - (FORM 11) 21. MINISTRY BASE SUBSIDY REQUESTED $ - $ - $ 257,428 $ 257,428 (Sum of aIl2(a) line 21) 22. ONE-TIMElNON-RECURRING SUBSIDY 45,000 (FORM 12) 23. TOTAL SUBSIDY REQUESTED $ - $ - $ 302,428 (Total lines 21 and 22) ANNUALIZED _ An annualized budget Is one that relates to a level of approved services and related recurring operating costs for a full twelve month period of operation. FISCAL _ A fiscal budget Is one that relates to a level of approved services and related operating costs, Including one-time costs, incurred during the twelve month period under review. The fiscal budget will be different from the annualized budget only when an agency expands or reduces approved services, introduces new services, is approved for a one-time project, or Incurs one-time costs such as retra wage seWement, equipment replacement, office relocation, etc. REPORT COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: May 12, 2004 SUBJECT: Royal Canadian Legions INTRODUCTION: The Municipality of West Elgin forwarded a request to the County: Resolved that Council request the County of Elgin amend By-law 98-34 to include Royal Canadian Legions, And further that the County are requested to assume their portion of the refund. Carried. By-law 98-34 provides a property tax rebate program for eligible charities. DISCUSSION: The Municipalities were polled with the following results: Southwold, Dutton/Dunwich, and Malahide - no legions Central Elgin and Aylmer have their own by-laws in place that speak directly to a reduction or rebate of the Legions' taxes. Bayham - do not agree with adding legions to the Charity Rebate Program. Royal Canadian Legions do not meet the criteria as determined within the by-law - see attached Appendix 1 - Similar Organizations Eligible for Tax Rebates and Appendix 2 - Organizations Not Eligible for Tax Rebates. Municipalities have the authority to reduce or rebate the Legions' taxes apart from the County By-law 98- 34. RECOMMENDATION: THAT the Municipality of West Elgin be advised that the County is not prepared to include Royal Canadian Legions in its Tax Relief - Charitable Organizations by-law. Respectfully Submitted Approved for Su 'on L~") Director of Financial Services Mark. Donald Chief Administrative Officer Appendix 1 Similar Organizations Eligible for Tax Rebates (Excludes Organizations occupying a residential property) Similar Organizations eligible for Tax Rebates must: 1. demonstrate a concern for the relief of poverty or for people in emotional, physical or spiritual distress, or provide a clear service or benefit to the community by its concern with the advancement of science, education, philosophy, religion, art, sports and other causes beneficial to the community ( human services, culture and heritage, public health, recreation, human rights, equity) 2. be operated on a not-for-profit basis with no share capital and must be accountable to the community 3. the services must be accessible to the community as a whole or for an appreciable portion of it. The following organizations meet the public benefit eligible criteria noted above and are potential applicants for a tax rebate provided the criteria in Eligible Organizations are met. Agricultural Organizations Arts and Culture Organizations Community Services Social Service Organizations F ou ndationll nstitution Religious Health Services Social Housing Services Youth Recreational Services Non-Profit Community Organizations Cultural Organizations EducationlTraining Immigrant Services Health Societies & Foundations Medical/Hospital Legal Aid Services 11/03/1998 charreba.doc Appendix 2 Organizations Not Eligible for Tax Rebates Organizations that are not charitable in nature or provide benefits only to a narrow segment of the community are not eligible for the rebate even if all other criteria are met. Such organizations include but are not limited to: Artists Studios Foreign Tourist Offices Non-Profit Foreign Offices Veteran Clubs Trade Unions Associations - Professional & Trade Credit UnionslPensions Government/Government Agencies Constituency Offices Foreign Trade Offices Social Clubs Private Clubs Property Management Offices Consulate Offices Political Offices Non-Profit Professional, Business, Trade Organizations Unspecified occupancies and other uses not identified 11/03/1998 charreba.doc REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: May 14, 2004 SUBJECT: Budget Comparison - April 30, 2004 INTRODUCTION/DISCUSSION: Highlights of the April 30, 2004 budget comparison are as follows: Warden & Council - Over budget $4,177 - OGRA convention early in the year. Corporate Expenditures - Over budget $102,501 - insurance paid early in the year. Engineering - Over budget $65,507 - maintenance payments paid early in the year to more closely match the needs of the Lower-Tier. Pioneer Museum - Over budget $5,124 - grants usually received late in the year. Library - Over budget $5,073 - Provincial grant usually received late in the year. Information Technology - Over budget $14,573 - Higher consulting costs early in the year. Provincial Offences - Under budget $109,966 - revenues will be allocated to Municipalities mid-year. RECOMMENDATION: THAT the report titled Budget Comparison - April 30, 2004 and dated May 14, 2004 be received and filed. Respectfully Submitted Approved for Submission ~~~ Linda B. Veger Director of Financial Services Mark G. Mc Chief Administrative Officer COUNTY OF ELGIN Departmental Budget Comparisons For The 4 Periods Ending Aprii 30, 2004 Total YTD YTD Variance %OF Budget Budget Actual () Budget Warden & Councii Wages 163,372 54,457 54,469 Benefits 10,619 3,540 2,191 Operations 65,675 21,892 27,407 Total , 66 7, 5.0 0 Administrative Services Wages 240,953 80,318 77,440 2,878 Benefits 62,298 20,766 18,190 2,576 Operations 13,600 4,533 5,285 (752) Total 316,851 105,617 100,915 4,702 31.85% Financial Services Wages 270,627 90,209 86,263 3,946 Benefits 70,363 23,454 21,606 1,848 Operations 17,083 5,694 6,536 (842) Total 358,073 119,358 114,406 4,952 31.95% Human Resources Wages 303,500 101,167 95,581 5,586 Benefits 77,550 25,850 24,166 1,684 Operations 19,550 6,517 4,386 2,131 Total 400,600 133,533 124,133 9,400 30.99% Administration Buiiding Wages 107,711 35,904 34,683 1,220 Benefits 28,005 9,335 8,435 900 Operations 76,454 25,485 4,123 21,361 Total 212,170 70,723 47,241 23,482 22.27% Corporate Expenditures Insurance 197,000 65,667 186,192 (120,525) Telephone 34,573 11,524 10,311 1,213 Legal & Professional 60,000 20,000 14,492 5,508 Retiree Benefits 43,000 14,333 12,850 1,483 Other Expenditures 69,815 23,272 15,150 8,121 Total 404,388 134,796 238,996 (104,200) 59.10% Engineering Wages 231,000 77,000 68,569 8,431 Benefits 57,000 19,000 17,087 1,913 Operations 86,500 28,833 35,001 (6,168) Maintenance 2,223,958 741,319 811,002 (69,683) Total 2,598,458 866,153 931,660 (65,507) 35.85% Homes for Seniors Revenues (10,680,506) (3,560,169) (3,510,612) (49,557) Wages 10,123,942 3,374,647 3,296,510 78,137 Benefits 2,820,819 940,273 822,844 117,429 Operations 2,074,626 691,542 701,837 (10,295) Total 4,338,881 1,446,294 1,310,579 135,715 30.21% Agriculture Operations 31,876 10,625 1,951 8,675 Total 31,876 10,625 1,951 8,675 6.12% Pioneer Museum Wages 72,546 24,182 25,749 (1,567) Benefits 17,952 5,984 5,862 122 Operations 34,975 11,658 15,337 ¡3,678¡ 37.42% Total 125,473 41,824 46,948 5,124 Library Wages 995,000 331,667 326,511 Benefits 245,000 81,667 77 ,598 Collections 234,750 78,250 77 ,438 Operations 102,093 34,031 49,141 Total ,57 , 55, 5 ,6 0 Archives Wages 99,852 33,284 30,844 2,440 Benefits 25,047 8,349 7,187 1,163 Operations 46,350 15,450 2,190 13,260 Total 171,249 57,083 40,221 16,862 23.49% land Division Wages 53,415 17,805 14,779 3,026 Benefits 9,945 3,315 2,925 390 Operations (63,360) (21,120) (29,428) 8,308 Total 0 0 (11,724) 11,724 0.00% Emergency Measures Wages 5,000 1,667 0 1,667 Benefits 1,300 433 0 433 Operations 9,800 3,267 1,065 2,201 Total 16,100 5,367 1,065 4,301 6.62% Information Technologies Wages 173,300 57,767 56,116 1,651 Benefits 36,393 12,131 13,550 (1,419) Operations 341,556 113,852 128,657 (14,805) Total 551,249 183,750 198,323 (14,573) 35.98% Provincial Offences Fines Revenues (700,000) (233,333) (192,139) (41,194) Shared Revenues - Municipal 350,727 116,909 1 116,908 Wages 136,088 45,363 42,734 2,629 Benefits 35,383 11,794 8,668 3,127 Operations 146,050 48,683 20,187 28,496 Total (31,752) (10,584) (120,550) 109,966 379.66% Ambulance Services Province of Ontario (1,635,907) (545,302) (534,091 ) (11,211) City of SI. Thomas (1,253,970) (417,990) (397,871 ) (20,119) Intermunicipal Transfers 0 0 0 0 Contractor Payments 4,596,185 1,532,062 1,464,433 67,629 Wages 60,000 20,000 21,678 (1,678) Benefits 15,600 5,200 5,336 (136) Operations 44,500 14,833 8,898 5,935 Total 1,826,408 608,803 568,383 40,420 31.12% Collections Fines Revenues (300,000) (100,000) (139,359) 39,359 Wages 45,401 15,134 13,988 1,146 Benefits 11,804 3,935 3,650 285 Operations 7,300 2,433 944 1 ,490 Total (235,495) (78,498) (120,777) 42,279 51.29% REPORT TO COUNTY COUNCIL -1- FROM: Jennifer Ford, Financial Services Linda Veger, Director of Financial Services DATE: May 11 ,2004 SUBJECT: Capital Projects Summary 2003 INTRODUCTION: At the April 27th County Council meeting, there were questions raised regarding a four page working document for ongoing capital projects. The purpose of this report is to explain that referenced document and to account for the expenditures. Council will note in particular thàt we have a closing surplus of $322 (Appendix C). We also have an active working fund for projects not yet completed but committed in the amount of $2,523,473 (Appendix A). Council will also note that funds have been allocated to the Terrace Lodge Renovation capital project that was previously approved by Council (Appendix B). Council has previously approved all projects in Appendices A, Band C. DISCUSSION: In 2003, the County approved a budget of $6,403,832 for capital projects. During 2003 budget deliberations, Council approved that $5,680,212 of these projects would be funded by the Transfer to Capital Projects line within the Budget leaving a shortfall of $723,620. Council also approved that $480,000 of this shortfall would be funded in part by the Special Circumstances Reserve and that $243,620 would be found from efficiencies in the capital projects. Three Appendices have been provided for Council's information. Appendix A outlines the projects that will be left opened and carried forward to the 2004 Capital budget. Appendix B outlines projects where the partial surplus will be applied to the Terrace Lodge Renovations as approved by Council April 27 during budget consideration. Appendix C outlines the projects that are completed and ready to be closed. The closure of these projects offsets the capital projects shortfall of $243,620 which Council expected staff to find through efficiencies. In order to properly apprise Council of the Capital Fund in the future, staff will prepare a report depicting the balance of each capital project for Council's review. Council, at that time, will determine whether thè dollars should continue to be held for each project. Report to Council - Capital Projects Summary 2002 -2- Jobs to be closed with negative variances in excess of $10,000.00 Appendix C - (First seven in the list) Project 58 - Road 2 Resurfacing - Extra paving required as additional length needed to bank curves. Additional shouldering completed at request of West Elgin. Project 59 - Sunset Road Engineering Services - Underestimate of total cost. Project 60 - Road 25 Resurfacing - More asphalt required than estimated. Project 61 - 2nd Floor Washroom - Unforseen plumbing and electrical issues had to be addressed to meet building codes and accessibility requirements once project was started. Project 62 - Road 36 Resurfacing - More asphalt required than estimated. Project 63 - King George Lift Bridge - Additional electrical engineering costs. Project 64 - Miller Road Culvert Replacements - Based on DuttonlDunwich Estimate Jobs to be closed with positive variances in excess of $10,000.00 Appendix C - (Last 18 projects) Projects 88, 89, 96 - These projects are not of a priority nature and will not be completed within the next fiscal year. Projects 90, 91, 92, 93, 94, 95, 97, 98- These projects are now completed with efficiencies leaving a surplus. Projects 20, 25, 29, 15, 17, 19 - These projects are left open Appendix A as they have been partially completed and only the expected efficiencies have been moved Appendix C to be closed. The new budget for these projects is reflected in Appendix A. Project 99 - Carryforward from Closed Projects in Prior Years - This surplus was generated from closed capital projects as approved by Council in previous fiscal years. Report to Council - Capital Projects Summary 2002 -3- CONCLUSION: By approving Appendices A, B, and C, Council will be effectively allowing for the following Capital Project Budget to be maintained within the County for the 2004 year. Any approved changes to the Capital Budget during 2004 will effectively change the following figures: Reconciliation of 2003 Capital Budget 2003 Capital Budget approved by Council 2003 Funding from Transfer to Capital Budget 2003 Funding from Special Circumstances Reserve 2003 Capital Projects Shortfall 2003 Closed Projects to cover shortfall 2003 Surplus from Closed Projects (Appendix B) Budgeted Projects 2004 Capital Budget approval by Council 2004 Compliance Premium from Province for Elgin Manor 2004 Budgeted Shortfall to be found through efficiencies 2004 Total Approved Capital budget for 2004 2004 Less Budgeted Capital financing Applied against Health Unit (175,000) and Elgin Manor (339,998 + 836,932) 2003 Capital Projects carried forward (Appendix A) 2004 Projects in progress 2003 Surplus from Closed Projects 2004 New projects in progress (Appendix A) 6,403,832 (5,680,212) (480,000) 243,620 243.942 322 5,680,212 339,998 280,198 6,300,408 (1,351,930) 6.520.574 11,469,052 322 11,469,374 As at December 31,2003, the Heath Unit's remaining outstanding capital financing cost was $1,704,780 and the Elgin Manor Rebuild's remaining outstanding capital financing cost was $8,007,134. Outstanding Projects to be completed 2003 Carryforward not used at time of report (Appendix A) 2004 Capital Budget approved by Council 2004 Less financing applied to building Projects 2004 Capital Project Fund Balance Completed portion of Budgeted Projects 2004 Projects in Progress 2004 Capital Project Fund Balance Less Surplus from Closed Projects 2004 Actual Cost to date (Appendix A) 2,523,473 6,300,408 (1.351,930) 7,471,951 11,469,374 -7.471,951 3,997,423 322 3,997,101 Report to Council - Capital Projects Summary 2002 -4- RECOMMENDATION: THAT the outline of Carryforward projects to 2004 be accepted as presented in Appendix A and; THAT the outline of Projects slated to be closed be accepted as presented in Appendix C and; THAT the 2003 capital projects surplus of $322 be transferred to the 2004 capital projects surplus. THAT in December of each year a report be presented to Council outlining the position of all capital projects. Approved for .~ ' Mark .' onald Chief Administra Ive Officer Jen i er Ford Finance Department ~~ Director of Financial Services COUNTY OF ELGIN as at April 2812004 ADoend"IXA Can'yforward Projects to 2004 F&timated Act=! Remaining DESC Budget Coot Budget I Road 74 Rehab (Belmont) (1/2 to be billed back to CenIIal Elgin) 650,000.00 1,208,452.73 -558,452.73 2 Bridge Rep1aœment($lOO,OOO per year set aside) 603,504.00 47,447.75 556,056.25 3 Road7~œ~~oo~ill~~fum~~e~ 600,000.00 32,003.04- 567,996.96 4 Municipal Drains 558,000.00 528,462.28 29,537.72 5 Terrace Lodge Renovations 495,059.92 35,156.52 459,903.40 6 Waterlines (Bill expected from Central Elgin) 358,470.00 38,368.00 320,102.00 7 Ambulance Replacement 348,085.00 115,446.00 232,639.00 8 Road 42 Relocation 300,000.00 51,928.43 248,071.57 9 TennantImprovernents 300,000.00 262,501.31 37,498.69 10 GuideRai! 225,000.00 250,887.24 -25,887.24 II Land Purchase 215,000.00 196,950.94 18,049.06 12 IT-Hardware 207,400.00 190,619.04- 16,780.96 13 Road Sign Replacements 175,000.00 186,968.63 -11,968.63 14 Town of Aylmer 170,142.00 58,520.42 111,621.58 15' Downspouts.for Administration Building 125,164.00 120,164.00 5,000.00 16 Museum Improvements - Superbuild 133,500.00 67;156.37 66,243.63 17 ' Road 51 Reconstruction (pST to Meilor Rd) 90,000.00 80,623.91 9,376.09 18 Library Accessibility 100,000.00 3,349.71 96,650.29 19· Robbin's Bridge Removal 60,000.00 42,713.46 17;186.54 20· Drainage around Bobier Villa 70,000.00 13,846.70 56,153.30 21 1T-SpeeialProjects 73,900.00 30,149.23 43,750.77 22 Replace Heat Pumps ~ Admin 65,000.00 33,:138.03 31,861.97 23 Mise Capital Projects 50,000.00 17,281.08 32,718.92 24 Graham Scott Washroom Renovation 50,000.00 0.00 50,000.00 2S" Valve and Pipe Replacement 30,000.00 12,096.84 17,903.16 26 Asbestos Removal 40,000.00 28,667..00 11,333..00 27 Bayham Township Library 35,000.00 30.518.35 4,481.65 28· Furniture Replacement - TL 34,000.00 11,675.00 22,325.00 29 ' Communication Conduits 20,000.00 14,882.00 5,1I8.00 30 Renovations to Agrucultural Bldg 30,000.00 4,109.00 25,891.00 31 Vehic\eReptacement 28,600.00 8,978.00 19,622.00 32 Front Receptin Area· TL 26,000.00 6,144.06 19,855.94 33 Replace Old Pipe Lines in Building - TL 20,000.00 3,751.00 16,249.00 34 Automation System Upgrade - Admin 20,000.00 7,235.00 12,765.00 35 BuiJding Assessment Study MechIEIec/Arch 20,000.00 7,747,,75 12,252.25 36 Paint Exterior ofBuildinglRailingslLamposts 20,000.00 0.00 20,000.00 37 Road 19 Culvert Extension 20,000.00 0.00 20,000.00 38 DoorlWall Protection - BV 20,000.00 9,570.31 10,429.69 39 Port Stanley Library - Storage, Paint, Carpet 19,550.00 0.00 19,550.00 40 Install NeW Cooling System for IT Room 18,000.00 0.00 1&,000.00 41 Engineering - Generator Project 15,000.00 10,667.21 4,332.79 42 Office Equipment 15,000.00 14,945.00 55.00 43 Paint Interior of Building - Rooms BV 15,000.00 0.00 15,000.00 44 Carpeting 2nd Floor 12,000.00 0.00 12,000.00 45 Electrical Power Panels 10,000.00 1,025,,99 8,974.01 46 Landscaping - BY 10,000.00 0.00 10,000.00 47 Misc Improvements to Garage 5,000.00 0.00 5,000.00 48 Mise Emergency Repairs - Museum 4,000.00 1,479.00 2,521.00 49 IT-Software 3;100.00 0.00 3,200.00 50 Springfield Library Sign 2,500.00 0.00 2,500.00 51 Concrete Walks Gazebo - TL 2,500.00 0.00 2,500.00 52 Museum Exterior Painting 2,000.00 0.00 2,000.00 2004 Capital Projects in Progress 53 Ambulance Bases 0.00 28,587.94 -28,587..94 54 Emergency Response Vehiele 0.00 557.75 -557,,75 55 Plank Road 19 0.00 143,531.97 -143,531.97 56 Jamestown Bridge Repairs and Engineering 0.00 18,789.81 -18,789.81 57 Sunset Road Guiderait Replacement - Central Elgin Waterline 0.00 19,908.00 -19,908.00 6,520,574.92 3.997.101.80 2,523.473.12 Plus 2004 Capital Projects 6,300,408.00 Less 2004 Capital Financing 1,351,930.00 Pins 2003 Surplus 322.00 11,469,374.92 Budget de<:reased to Cover 2003 shortfall COUNTY OF ELGIN as at April 28/2004 Closed Projects Remaining Budget Total Aonf'ndix C Funds available to cover shortfall Road 2 Resurfacing Sunset Road Engineering Services Road 25 Resurfacing 2nd FlOor Washroom Project Road 36 Resurfacing (pleasant Valley) King George Lift Bridge Rehabilitation Miller Road Culvert Replacements Road 47 Resurfacing (Rd 48 & Rd 52) Pavement Markings Asphalt Patching Archives Renovation Engineering Surveys Crack Sealing Road 4 & 45 Resurfacing Road 19 Resurfacing - Straffordvil!e Concrete Pad and Salim for Dumpster - TL Screen Replacement Window Repairs - Admin Bothwell Bridge Road 19 Resurfacing-Eden Road 13 Gravel Shouldering Railroad Crossing Improvements Door Replacement & Painting Road 18 Surface Treatment(20s to 119) Road 6 Resurfacing PhotocopierlDocument Management Doors & Floor Grates - Garages Door Operator for Smoking Room - BY Humidifier System - BY Road 16 Resurfacing (14 to Fingal) Road 5 Surface TreatmentIHot Mix Patches Road 17 Surface Treatment (Modified Sturry) Stairwell Lighting Replacement Drainage aroWld Bobier Villa Valve and Pipe Replacement Communication Conduits Misc Engineering Services Road 43 Surface Treatment (42 to Vienna) Building Envelope (Brick Repairs) Road 45 & 4 Intersection Reconstruction Vienna Bridge South Rehab (485K OSTAR) Road 18 Double Surface Treatment (14 to Fingal) Paint Stairwells Downspoutsfor Administration Building Centennial Road 28 Resurfacing Generator Upgrade - TL Road 51 Reconstruction (PST to Meilor Rd) Robbin's Bridge Removal Carryover from Closed Projects Prior Years 58 C 59 C 60C 61 C 62 C 63 C 64 C 65 C 66 C 67 C 68 C 69 C 70 C 71 C 72C 73 C 74 C 75 C 76 C 77C 78 C 79 C 80 C 81 C 82 C 83 C 84 C 85 C 86 C 87 C 88 C 89 C 20· 2S- 29· 90 C 91 C 92 C 93 C 94 C 95 C 96 C 15· 97 C 98 C II- 19· 99 C LessTLRcno- Projects to Close '* Budget decrease from original Project to cover shortfaI12003 C-Close 275,000.00 70,000.00 75,000.00 35,000.00 120,000.00 207,519.00 40,000.00 165,000.00 15,100.00 50,000.00 5,000.00 45,000.00 35,000.00 110,000.00 90,000.00 8,000.00 8,000.00 60,000.00 50,000.00 110,000.00 15,000.00 5,000.00 40,000.00 175,000.00 75,000.00 5,000.00 8,000.00 100,000.00 380,000.00 40,000.00 10,000.00 10,000.00 10,000.00 to,OOO.OO 10,000.00 55,000.00 30,000.00 30,000.00 440,000.00 515,000.00 175,000.00 24,000.00 24,836.00 225,000.00 280,000.00 35,000.00 40,000.00 79,928.72 5,248,383.72 215,059.92 5,463,443.64 335,747.82 112,026.00 93,715,,52 50,193,,89 134,958.85 218,128.83 50,505.05 174,930.00 24,861.00 56,483.27 8,440.27 48,115.83 37,318.00 111,406.65 89,966.64 6,901.00 6,807.00 58,696.69 48,676.62 108,18851 12,751.20 2,524.00 36,556.00 170,677,,73 70,260.00 210.00 2,619.17 94,404.00 374,22lJ4 30,479.00 0.00 0.00 0.00 0.00 0.00 44,981.93 19,361.00 14,128.00 423,761.00 498,520.00 156,134.29 0.00 0.00 199,058,,85 249,726.48 0.00 0.00 0.00 4,789,187.28 215,253.95 -60,747..82 -42,026.00 -18,715.52 -15,193.89 -14,958,,85 -10,609.83 -10,505.05 -9,930.00 -9,761.00 -6,483.27 -3,440.27 -3,115,,83 -2,318.00 -1,406.65 33.36 1,099.00 1,193.00 1,303.31 1,323.38 1,811.49 2,248.80 2,476.00 3,444.00 4,322.27 4,740.00 4,790.00 5,380.83 5,596.00 5,778.86 9,521,00 to,OOO.OO 10,000.00 10,000.00 10,000.00 10,000.00 10,018.07 10,639.00 15,872.00 16,239.00 16,480.00 18,865,,71 24,000.00 24,836.00 25,94lJ5 30,273..52 35,000.00 40,000.00 79,928.72 459,196.44 -215.253.95 LessTLReno 243,942.49 2003 Surplus 243,620.00 Shortfall 322.49 Ending Surplus REPORT TO MANAGEMENT TEAM FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator DATE: May 6,2004 SUBJECT: Ambulance Base Building Contractor Bids INTRODUCTION The Ambulance Base Building Committee (ABBC) met on April 29th to review 5 proposals submitted for the construction of the two ambulance bases in St. Thomas. A sub- committee was tasked with reviewing the five proposals in detail, analyzing cost per square foot, what was provided in that cost and value for dollar. The sub-committee met May 4th, and based on the above analysis narrowed the bids to two. The two short listed contractors received instructions from the sub-committee to further revise their submissions (floor plans and specified materials). The whole ABB Committee met again May 13th, to review final submissions and costs. As a result of that meeting, Aveiro Constructors Ltd. is the committee's recommendation to design and build the two ambulance bases in St. Thomas. The Committee's recommendation is being brought to Council for review and approval of ambulance base floor plans, budget and building design. DISCUSSION: Backaround At the November 25, 2003 Council Meeting, decision making authority was delegated to the Ambulance Base Building Committee to build the two ambulance bases within a budget, floor plan and building design approved by Council. Council approval would be sought regarding any change order over $50,000. The Committee is to report to Council on a regular basis. The Ambulance Base Building Committee as approved is comprised of the Warden, one other member of Council - Jim Mcintyre, with support from the CAO, Ambulance and Emergency Management Co-ordinator, Director of Finance, Director of Engineering Services, Corporate Facilities Officer and Thames EMS. The building process, as approved at the November 25, 2003 Council Meeting, with responsibility and approval functions is outlined in the following manner: Process Thames EMS -secures properties -develops floor plans, building design and budget -issues RFP and awards contract Council -sets budget, approves location - approved by council -Building Committee approves within established budget guidelines -Bldg Com. approves all change orders over $5,000. -oversees construction in consultation with Corporate Facilities Officer It is envisioned that there would be close on-site supervision of the building by both Thames EMS, utilizing their ambulance base building experience, and by the Corporate Facilities Officer, and that both in tandem would have on-site decision making authority as necessary. Current Eight contractors responded to the Request for Prequalification From General Contractors for the Design & Build of two(2) Ambulance Facilities located in the City of St. Thomas. Five were short listed to present their proposals to the Ambulance Base Building Committee April 29th. These consisted of: Agri-Urban Buildings Inc., Aveiro Constructors Ltd., Gibbs Wilson Contracting Inc., Norlon Builders London Ltd., Reid & Deleye Contractors Ltd. This group was further short listed to two: Aveiro Constructors Limited and Agri-Urban Buildings Inc. The two short listed contractors received instructions from the sub- committee to further revise their submissions (floor plans and specified materials). The whole ABB Committee met again May 13th, to review final submissions and costs. A comparison of costs and features follows: Aveiro Constructors Limited Edward Street Shawside Total Price $1,294,789 Square feet 8250 2900 A 0 U b B "ldo ~arl- r an UI mas nc. Edward Street Shawside Total Price $1,301,500 The Ambulance Building Base Committee considered the quality of the presentations, costs and relevant work history. Aveiro Constructors LTD. provided the lowest price and met all of our specifications. Based upon careful review and analysis of the two proposals by the Ambulance Building Base Committee it is their recommendation to Council that Aveiro Constructors Ltd. be awarded the contract to design and build two ambulance base facilities located in the City of St. Thomas. CONCLUSION: At the November 25, 2003 Council Meeting, decision making authority was delegated to the Ambulance Base Building Committee to build the two ambulance bases within a budget, floor plan and building design approved by Council. The Ambulance Base Building Committee's recommendation is being brought to Council for review and approval of ambulance base floor plans, budget and building design. Two contractors were short listed: Aveiro Constructors Limited and Agri-Urban Buildings Inc. A comparison of the two proposals resulted in Aveiro Constructors Ltd. proposal being viewed as superior. Therefore, it is the recommendation of the Ambulance Base Building Committee that Aveiro Constructors Ltd. be awarded the contract to design and build two ambulance base facilities located in the City of St. Thomas. RECOMMENDATION: THAT Council approve the award of the bid to design and build two ambulance base facilities located in the City of St. Thomas to Aveiro Constructors Limited within the budget of $1 ,294,789 plus GST as per the proposal submitted; and, That the stations be funded from the capital financing reserve; and, That the Warden and CAO. be authorized to sign the necessary contract documents. ALL of which is respectfully submitted on behalf of the Ambulance Base Building Committee, Respectfully Submitted ct.:t:d~~ Ambulance and Emergency Management Co-ordinator A~;~) Mark . cDona~ Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: May 19, 2004 SUBJECT: Ratios - 2004 INTRODUCTION: The Province, for 2004, has given Upper-tiers the ability to revise taxation ratios in order to relieve some of the tax burden for certain classes as it relates to shifts between classes due to reassessment. There remain certain restrictions with classes that may hard capped Le. multi-residential, commercial, and industrial. DISCUSSION: In 2003 the County moved the industrial ratio to the hard cap and also reduced commercial and multi-residential ratios. The Lower-tier Treasurers were asked for their opinions on any change to ratios in 2004. They agreed that, considering the new government will most likely be reviewing taxation legislation and that an increase to industrial will move its ratio above the hard cap, the ratios remain unchanged for 2004. RECOMMENDATION: THAT, for 2004, the taxation ratios remain unchanged from those approved in 2003; and, THAT prior to any movement of the ratios in 2005, Council review tax policy to ensure it meets the needs of the Elgin County taxpayers. Respectfully Submitted Approved for Subm' . n rÝ~ Linda B. ve& Director of Financial Services Marl< . c onald Chief Administrative Officer 2 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Technical Services Officer Sonia Beavers, Purchasing Co-Ordinator DATE: May 20, 2004 SUBJECT: 2004 Roadway Crack Sealing Tender Results Introduction As part of the approved 2004 Capital Budget, tenders were advertised per the County's Purchasing Policy and were received until Thursday, May 20, 2004. Discussion / Conclusion The tender was publicly advertised as per the County's purchasing policy. Four companies submitted tenders for this contract as follows: Company Nia ara Crack Sealin Roadmaster R & N Maintenance Road Savers 2000 Ltd. Niagara Crack Sealing submitted the lowest tender at a total price of $125,725.00 (including taxes) to complete roadway crack sealing work on a number of County Roads included in the approved 2004 Capital Budget. The estimated Capital allocation for this project was $200,000.00, therefore, the lowest submitted tender is within budget estimates. Recommendation THAT Niagara Crack Sealing be selected to perform Roadway Crack Sealing for their submitted price of $125,725.00 inclusive of all taxes; and also, THAT the Warden and Chief Administrative Officer be authorized to enter into an agreement for Roadway Crack Sealing, Contract No. 6090-04-01. 3 Respectfully Submitted, -~ Technical Services Officer Approved for Submission, Mh Clayton Watters, Manager, Engineering Services 'i~u ~,. Sonia Beavers Purchasing Co-Ordinator { Mark G. ì\ìIã5oAald Chief Administrative Officer. 4 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Technical Services Officer Sonia Beavers, Purchasing Co-Ordinator DATE: May 20,2004 SUBJEcr: 2004 Hot Mix Asphalt Paving Tender Results Introduction As part of the approved 2004 Capital Budget, tenders were advertised per the County's Purchasing Policy and were received until Thursday, May 20,2004. Discussion / Conclusion The tender was publicly advertised as per the County's purchasing policy. Three companies submitted tenders for this contract as follows: Tender Bid 832 721.35 920 170.57 995 094.38 Walmsley Bros. Limited submitted the lowest tender at a total price of $832,721.35 (including taxes) to complete work on a number of County Roads included in the approved 2004 Capital Budget. Eight (8) separate capital projects are wholly or partially represented within this tender and collectively their capital budget allocations total $900,000.00, therefore, the lowest submitted tender appears to be within budget estimates. Recommendation THAT Walmsley Bros. Limited be selected to provide Hot Mix Asphalt Paving, Contract No. 6220-04 for their submitted price of $832,721.35 inclusive of all taxes; and also, THAT the Warden and Chief Administrative Officer be authorized to enter into an agreement for Hot Mix Asphalt Paving, Contract No. 6220-04. 5 Respectfully Submitted, Approved for Submission, (Jìu fð-~ Clayton Watters, Manager, Engineering Services Pete Dutchak Technical Services Officer ~. Á,~. e>-- ß~. -<.- ~ia Beavers Purchasing Co-Ordinator Mark G. Id Chief Administrative Officer. 6 CORRESPONDENCE - Mav 25. 2004 Items for Consideration 1. Marg Emery, Tourism Coordinator, St. Thomas-Elgin Tourist Association, asking Council to reconsider the RAILS Committee resolution presented at the April 13th, 2004 Council, to support the vision of the railway groups in preserving the railway heritage of St. Thomas and Elgin County and designating St. Thomas-Elgin as the Railway Capital of Canada and to appoint a Council representative to the RAILS Committee. (ATTACHED) 2. Ed J. Vandermaarel, On Track Board of Directors, offering to come to Council to discuss the concerns and clarify any issues that Council has regarding the CASO Station as a possible location for the Elgin County Pioneer Museum. (ATTACHED) 3. Dianne Wilson, Co-Secretary, Joint ElginlCentral Elgin Accessibility Advisory Committee, with a resolution seeking support for a request that the Province develop a unified set of comprehensive standards for the application of the Disability Act. (ATTACHED) 4. J.D. Leach, City Clerk, City of Vaughan, with a resolution asking the Province to begin a process to review issues relating to the Current Value Assessment property valuation system and address MPAC service issues. (ATTACHED) 5. Ministry of Health and Long-Term Care, re: McGuinty government launches comprehensive strategy to protect seniors in long-term care facilities. (ATTACHED) 6. Brenda Edmonds, Editor of the Talbot Times, Elgin County Branch of the Ontario Genealogical Society, requesting Elgin County erect a memorial plaque naming the people buried in the cemetery on the grounds of the House of Industrylold Elgin Manor site. (ATTACHED) 7. R. Millard, C.A.O.lClerk, Township of Malahide, with a resolution concerning the health and welfare of the residents of the municipality with regard to the installation of "Sound Sorb" material and the potential adverse impact. (ATTACHED) St. Thomas - Elgin Tourist Association . fLQrN COUNTY St. Th¥mas A~t6Lø4Jt. April 30, 2004 Sandra Heffren, Deputy Clerk County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5WI t.làY 3 2004 COOt~W œ:iEtew [bJJ5~i~~~STM11J£øn(~g Dear Sandra, Re: RAILS - Presentation to Countv Council As you know at our April 13, 2004 presentation to County Council in regard to the above noted committee, we asked County Council to adopt the following motion: " That Council support the vision of the railway groups in preserving the railway heritage of St. Tho1lUlS and Elgin County and designate Sf. Th01lUlS-Elgin as the Railway Capital of Canada" as a prelude to pursuing a Trillium Grant application to secure funding for a Railway Heritage Feasibility Study and/or Master Plan. At that presentation, Council directed the RAILS committee to approach-the City of St. Thomas first to determine their support. We are pleased to advise that the City of St. Thomas has indeed passed a resolution to support the Railway City of Canada vision and further that they approved our request to have a Council representative on the RAILS committee. The two resolutions are attached for your information. We are now asking County Council to reconsider our initial request and are seeking direction in how to present this request. Thank you for your assistance and I look forward to hearing rrom you. m ,Tourism Coordinator s - Elgin Tourist Association P.O. Box 22042, 545 Talbot Street. St. Thomas, Ontario N5R 6A1 Telephone: (519) 631-8188 Fax: (519) 631-3836 Website: www.elgintourist.com Email: friends@elgintourist.com Peter J. Leack., M.P.A. City Clerk Office of the Clerk P. O. Box 520, City Hall St. Thomas, Ontario N5P 3 V7 Telephone: (519) 631-1680 Ext.120 Fax: (519) 633-9019 ~/ THE CORJ'ORATIO(\; OFTIŒ CITY OF ST. THOMAS I, Peter J. Leack, City Clerk of the Corporation of the City ofSt. Thomas do hereby certifY that this is a true copy of a resolution passed by the Council of the said Corporation on the 19th day of April 2004. "THAT: The Council of the Corporation of the City of St. Thomas supports the vision of the railway groups in preserving the railway heritage of St. Thomas and Elgin County and designates St. Thomas as the Railway Capital of Canada." - ~.../ . I /---- -- .. -. ~'..- < P. J. Leack, City Clerk Peter J. Leack, M.P.A. City Clerk Office of the Clerk P. O. Box 520, City Hall 81. Thomas. Ontario N5P 3V7 Telephone: (519) 631-1680 Ext.120 Fax: (519) 633-9019 -~ THECORPORA110N OFTIffi CITY OF ST. THOMAS I, Peter J. Leack, City Clerk of the COrjJoration of the City of S1. Thomas do hereby certify that this is a true copy of a resolution passed by the Council of the said Corporation on the 19th day of April 2004. "THAT: We appoint the following individual to the RAILS Comnúttee: Alderman M. Turvey." ,_/~('._/ ¡1 , -A... \....-.-- ... - P. J. Leack, City Clerk I1\I?rk"fV(çD-onalt!- ~S? Station -=__: ~~ Page 11 From: To: Date: Subject: Ed Vandermaarel <edv@arch-pm.com> <mcdonamg@elgin-county.on.ca> 5/13/04 1 0:50AM CASO Station Mark, I read last night's article in the paper regarding the CASO Station as a possible location for the Elgin County Museum. I do take the reporting with a grain of salt and wish to clarify a couple of items. 1) The Station has one owner and it is "On Track". 2) The approval process is not difficult in our minds. We have had an architect involved in the project from day 1 to guide the Board and the Board has an excellent working relationship with the Municpal Heritage Committee, Ontario Heritage Foundation, and local authorities. This is due to the fact that our board includes a member of the Municipal Heritage Committee and a past chair of the MHC. We have built 1 on 1 relationships with the Ontario Heritage Foundation in Toronto and they will be very accomodating. 3) We have been informed by Gar Knutson's Office that our application for Cultural Spaces Canada monies is still being considered. (This may become reality towards election time). The initial applications for 1.3 million could be increased and strengthened by the amount of Cultural Space (Museum) that Elgin County would bring to the project. On Track would make itself available to discuss any concerns that the County Council may have regarding this project. It is On Track's mandate to preserve the building, not necessarily own it, and so we would welcome any opportunity to develop and lor partner to preserve this cultural site. Please let us know if an opportunity may present itself to alleviate any concerns regarding this project and site. We would be happy to meet with the Council and lor administration. Sincerely, Ed J. Vandermaarel, On Track Board of Directors P 519.649.0220 f 519.649.1453 e edv@arch-pm.com cc: Rose Gibson <dannrose42@hotmail.com>, Paul Corriveau <pcorriveau@rogers.com> ^ JOINT ELGIN/CENTRAL ELGIN ACCESSIBILITY ADVISORY COMMITTEE 450 Sunset Drive St. Thomas. Ontario N5R 5V1 May 3rd, 2004 David Rock Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 i.ìf " - ~fiŒa.G\t4'~Q ~~øvl\,iJ¡¡' Dear Warden Rock: Re: Ontarians with Disabilities Act The Joint ElginlCentral Elgin Accessibility Advisory Committee discussed the attached correspondence which resulted from the first Access Ontario Conference held in Sault Ste. Marie in September 2003 and the following resolution was passed: THAT: Correspondence received from Tracey Roetman, AAC, Sault Ste. Marie, to the Joint Elgin/Central Elgin JAAC seeking support of a request that the Provincial Government immediately and in consultation with all stakeholders, develop a unified set of comprehensive standards for the Province wide application of the new Ontarians with Disabilities Act be endorsed; AND FURTHER THAT: A copy of this resolution be circulated to the County of Elgin and their lower tier municipalities for support. CARRIED. Please feel free to contact me if you have any questions or concerns respecting the above information. Yours truly, ~J(~ Dianne Wilson Co-Secretary Joint ElginlCentral Elgin Accessibility Advisory Committee Attach. Tracey Roetman MC Sault Ste. Marie .. -, The City of Sault Ste Marie would ask that you endorse the following motion, which will be taken to city council as a resolution and sent to all municipalities for endorsement. Motion: Whereas the first Access Ontario Conference held in Sault Ste. Marie has proven to be a most effective gathering where persons both able and with disabilities were able to share information and strategies, and Whereas amongst the many initiatives and positions that have been developed as a result of the Conference, the most obvious and critical requirements for a unified Provincial sta,ndard for the application of the ODA Legislation surfaces as the most important, Now Therefore Belt Resolved that all those attending this first conference, on behalf of municipalities and organizations all across Ontario, wholeheartedly join in full support of a request that the Provincial Government immediately and in consultation with all stakeholders, develop a unified set of comprehensive standards for the Province wide application of the new Ontarians with Disabilities Act. (Motion Carried Unanimously) --. t'-"""'''''''C6'~j..!~t1\P;,,-'\ ~gc'~'IJ""~\ ~~_('''~1=~ . ,~ n~·-·-¿1~1~ -- ~" v~ TIie Cfly ~ove Toronfo MAY 5 2004 1"1"11'. >II'>"f""'I~S.61N. ~P¡¡'" "" . f'{;!¡ ~\\J'ß'ffiþ¡11\iE~fM,,," Clerk's Department 2141 Major Mackenzie Drive Vaughan, Ontario Canada L6A 1T1 Tel (905) 832-8504 Fax (905) 832-8535 FOR INQUIRIES: PLEASE QUOTE ITEM & REPORT NO. April 30, 2004 Mr. Mark G. McDonald, CAO The County of EI9in 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: RE: MUNICIPAL PROPERTY ASSESSMENT CORPORATION (MPAC) CURRENT VALUE ASSESSMENT PROCESS (CV A) I am writing to advise you that Vaughan Council, at its meeting held on April 26, 2004, adopted the following resolution: Whereas the Provincial Government adopted in 1998, Current Value Assessment as a property valuation system for Ontario; And Whereas the Current Value Assessment is the base which provides the foundation on which a municipality levies property taxes; And Whereas the Municipal Property Assessment Corporation (MPAC) was charged with the authority of assessing all properties in Ontario; And Whereas the City of Vaughan Council has received correspondence and complaints from property owr:er~ concerning the current vçlue assessme!1t ~ystem; And Whereas property owners including seniors could find Current Value Assessment (CVA) difficult as a result of annual reassessment; Now, therefore be it resolved that the Province of Ontario immediately begin a process to review the issues relating to the CVA system and property tax legislation which should include a review of the following: . The quality of the property valuation and service provided by MPAC; . An assessment of the impact on current value assessment of subsequent legislation that introduced property tax mitigation tools, such as capping and clawback, etc.; .../2 Mr. Mark G. McDonald, CAO The County of Elgin Page 2 April 30, 2004 · The frequency of property reassessment, which is currently done on an annual basis; and · The valuation date used in the reassessment of properties, currently June of each year. And that the Province as part of the review process consider: · The elimination of the capping and clawback and other mitigation tools; · Decrease the frequency of property reassessment by MPAC to every three years which will permit sufficient time for appeals, inspections, will provide a longer stable valuation period and reduce costs; · The property valuation date used in the process of property assessment should be changed from June 30th to January 1st of each reassessment year thereby permitting sufficient time for inspection, review and the timely provision of assessment data to local municipalities; and · A review of MPAC's staffing requirements and processes to improve the quality of the assessment data and ensure a cost effective assessment system. And that MPAC continue to meet with all the stakeholders to better understand the current issues so that a positive change can be made to improve customer service and the CVA system. And that the Province strengthen the Ministry of Finance/MPAC Joint Committee that will be addressing MPAC sèrvice issues to include municipal and municipal association representatives. And that a copy of this resolution be forwarded to the Minister of Municipal Affairs and Housing, John Gerretsen, the Minister of Finance Greg Sorbara, Chairman Peter Hume, MPAC Board of Directors, local Members of Provincial Parliament and the Association of Municipalities of Ontario (AMO) the Region of York and municipalities in the Province of Ontario with a population over 50,000. Attached for your information is Item 43, Report No. 370f the Committee of the Whole regarding the above-noted matter JDUas CITY OF VAUGHAN EXTRACT FROM COUNCIL MEETING MINUTES OF APRIL 26 2004 Item 43, Report No. 37, of the Committee of the Whole, which was adopted without amendment by the Council of the City of Vaughan on April 26, 2004. ~. 43 MUNICIPAL PROPERTY ASSESSMENT CORPORATION (MPAC) CURRENT VALUE ASSESSMENT PROCESS ICVA) The Committee of the Whole recommends approval of the recommendation contained in the following report of Regional Councillor Frustaglio, dated April 19, 2004: Recommendation That Regional Councillor Joyce Frustaglio in consultation with the Commissioner of Finance & Corporate Services and the Director of Finance recommends: That the following resolution be adopted. Whereas the Provincial Government adopted in 1998, Current Value Assessment as a property valuation system for Ontario; And Whereas the Current Value Assessment is the base which provides the foundation on which a municipality levies property taxes; And Whereas the Municipal Property Assessment Corporation (MPAC) was charged with the authority of assessing all properties in Ontario; And Whereas the City of Vaughan Council has received correspondence and complaints from property owners concerning the current value assessment system; And Whereas property owners including seniors could find Current Value Assessment (CVA) difficult as a result of annual reassessment; Now, therefore be it resolved that the Province of Ontario immediately begin a process to review the issues relating to the CV A system and property tax legislation which should include a review of the following: · The quality of the property valuation and service provided by MPAC; · An assessment of the impact ûn·current value assessment of sübsequent !egislation·that introduced property tax mitigation tools, such as capping and clawback, etc.; · The frequency of property reassessment, which is currently done on an annual basis; and · The valuation date used in the reassessment of properties, currently June of each year. And that the Province as part of the review process consider: · The elimination of the capping and clawback and other mitigation tools; · Decrease the frequency of property reassessment by MPAC to every three years which will permit sufficient time for appeals, inspections, will provide a longer stable valuation period and reduce costs; .../2 CITY OF VAUGHAN EXTRACT FROM COUNCIL MEETING MINUTES OF APRIL 26 2004 Item 43. CW Report No. 37 -,Pace 2 . The property valuation date used in the process of property assessment. should be changed from June 30th to January 1st of each reassessment year thereby permitting sufficient time for inspection, review and the timely provision of assessment.data to local municipalities;.and . A review of MPAC's staffing requirements and processes to improve the quality of the assessment data and ensure a cost effective assessment system. And that MPAC continue to meet with all the stakeholders to better understand the current issues so that a positive change can be made to improve customer service and the CVA system. And that the Province strengthen the Ministry of Finance/MPAC Joint Committee that will be addressing MPAC service issues to include municipal and municipal association representatives. And that a copy of this resolution be forwarded to-the Minister of Municipal Affairs and Housing, John Gerretsen, the Minister of Finance Greg Sorbara, Chairman Peter Hume, MPAC Board of Directors, local Members of Provincial Parliament and the Association of Municipalities of Ontario (AMO) the Region of York and municipalities in the Province of Ontario with a population over 50,000. Purpose To provide Council with a resolution regarding the current value assessment process, as directed at the Council meeting of March 8, 2004. Backaround - Analvsis and Options At the request of Councillor Frustaglio, correspondence received from JB Galway, AT Hodges and CA Ballantyne was placed before Committee of the Whole March 1, 2004. In addition Committee of the Whole received deputations from Mr. Carl Isenburg, Vice-President, Customer Relations of MPAC and Mr. Gaetano luorio, a resident of Maple. The resolution addresses a number of issues concerning MPAC, the assessment system and property tax legislation. MPAC is currently addressing their service issues through a Ministry of Finance/MPAC Joint Committee; Jhe City's resoMion_.5upports this. effort but requests that municipal_and municipal assóciatiöns also be included. The resolution supports changing the CV A system so that "reassessment" takes place every three years. This approach will provide a stable base for a longer period so that property owners, including seniors can adjust to and understand their assessment. However if a longer period was implemented i.e. five (5) years, the reassessment impact over that period in property valuation could be considerable therefore this timeframe is not recommended. The resolution also recommends the elimination of the capping and clawback legislation and this recommendation is also supported by the Association of Municipal Tax Collectors of Ontario (AMTCO). Relationship to Vauahan Vision 2007 This report is consistent with the priorities previously set by Council and the necessary resources have been allocated and approved. .../3 CITY OF VAUGHAN . EXTRACT FROM COUNCIL MEETING MINUTES OF APRIL 26 2004 Item 43. CW Report No. 37 -,Pape 2 . The property valuation date used in the process of property assessment should be changed from June 30th to January 1st of each reassessment year thereby permitting sufficient time for inspection, review and the timely provision of assessment data to local municipalities; and . A review of MPAC's staffing requirements and processes to improve the quality of the assessment data and ensure a cost effective assessment system. And that MPAC continue to meet with all the stakeholders to better understand the current issues so that a positive change can be made to improve customer service and the CVA system. And that the Province strengthen the Ministry of FinancelMPAC Joint Committee that will be addressing MPAC service issues to include municipal and municipal association representatives. And that a copy of this resolution be forwarded to the Minister of Municipal Affairs and Housing, John Gerretsen. the Minister of Finance Greg Sorbara, Chairman Peter Hume, MPAC Board of Directors, local Members of Provincial Parliament and the Association of Municipalities of Ontario (AMO) the Region of York and municipalities in the Province of Ontario with a population over 50,000. Purpose To provide Council with a resolution regarding the current value assessment process, as directed at the Council meeting of March 8, 2004. BackQround - Analvsis and Options At the request of Councillor Frustaglio, correspondence received from JB Galway, AT Hodges and CA Ballantyne was placed before Committee of the Whole March 1, 2004. In addition Committee of the Whole received deputations from Mr. Carllsenburg, Vice-President, Customer Relations of MPAC and Mr. Gaetano luorio, a resident of Maple. The resolution addresses a number of issues concerning MPAC, the assessment system and property tax legislation. MPAC is currently addressing their service issues through a Ministry of FinancelMPACJoint Committee; the City's resoh¡tion supports this effort" but requests that municipaLand municipal associations also be included. The resolution supports changing the CVA system so that "reassessment" takes place every three years. This approach will provide a stable base for a longer period so that property owners, including seniors can adjust to and understand their assessment. However if a longer period was implemented I.e. five (5) years, the reassessment impact over that period in property valuation could be considerable therefore this timeframe is not recommended. The resolution also recommends the elimination of the capping and clawback legislation and this recommendation is also supported by the Association of Municipal Tax Collectors of Ontario (AMTCO). Relationship to VauQhan Vision 2007 This report is consistent with the priorities previously set by Council and the necessary resources have been allocated and approved. .../3 05/1112004 01: 05 5312307 uovermnent 01 unmno, canaaa - News ELGIN MANOR PAGE 02 Page j ot 4 , Location: > Ministry of Health and Long-Term Care McGuinty government launches comprehensive strategy to protect seniors in long-term care Plan will strengthen accountability, enforcement and increase staffing in long-ter.m car@ homes 1 \ TORONTO, May 11 ICNW/ - The MCGuinty government is taking action to reform long-term care by investing in staff and bringing a much-needed change of culture that will provide long term Care residents with the quality of care they need and deserve. "A revolution is underway in long-term care,~ said Smitherman. "Our government 13 making far-reaching reforms that will ensure our loved ones in long-term care homes live out their days in dignity." The government's long-term care reform strategy will: Create a community culture in long-term care by mandating Family Councils and Residents Councils and reinstating the policy of allowing couples to live together even if they need different levels of care; Toughen Enforcement by mandating reporting of suspected abuse, introducing whistleblower protection and beginning targeted surprise inspections of homes with poor track records throughout the year; Strengthen Accountability by establishing a third-party advocate as a watchdog for families and residents, and launching a public website to provide more information about individual homes and their record of care; Invest $191 million to hire 2000 new staff including at least 600 new nU~se$ and to ensure all residents have access to a registered n~rse 24/7; and, Invest $340 million to fund new long-term care beds. Last December, the minister appointed Nipissing MPP and Parliamentary Assistant Monique Smith to undertake a top-to-bottom review of the long-term care system and to recommend needed reforms. The 90vernment's strategy is in response to Smith's report. To download a copy of Smith's report, go to www.health.gov.on.ca. "Monique Smith's report shows why SOme homes provide éxcellent care while others fall well below standard, and how we can make long-term care homes true 'homes' where seniors are safe ðnd car~d for," said smitherman. "This report WaS developed as a blueprint for action," Smith said. "The measures the gOvernment is takin9 will put us on the path to ensure all long-term ca~e residents live in dignity and have the highest possible quality of life." "In OntaÁlo, the only standard for long-term care must be a high standard," said Smitherman. "Our mothers, fathers, and f~iends living in long-term care homes deserve no le33~" b.ttp:l/ogov.newsw.ire.calontario/GPOEl2004/05/11/cI603.html?lmatchoo&lang= _e.html 5/11/04 05/11/2004 01:05 5312307 Government of Ontario, Canada - News ELGIN MANOR PAGE 03 Page 2 of 4 This news relea~e is available on our web site at: http://www.health.go~.on.ca Version française disponible Backgrounder ~----------------------------------~---------------------------------~--- McGuinty government transforming long-term care The McGuinty government is unveiling a comprehensive strategy to protect seniors and transform long-term care in ontario. This plan involvès creating a culture of community in long-term care homes, toughening enforcement, making long-term care more accountable, and making a $531 million investment in new frontline staff, better care and expanded long-term care beds. Culture of Community The government is committed to creating homes whe~e seniors can live in dignity and where families, and volunteers are involved in daily life in long-term Care homes and the decisions affecting residents' Care, With this in mind, we are: mandating that all long-term care facilities establish a Family Council to protect the interests of residents and act as a watchdog for quality of care; mandating Residents' Councils in all homes and supporting those that already exist to give residents a voice in decisions that affect their care; reinstating the policy of allowing couples to live together, even if one of them requires a different level of care; and working with administrators to ensure homes adopt a humane and less institutional philosophy of care. Toughening Enforcement There is zero tolerance for abuse and neglect of residents in long-term care homes. To ensure that the only standard for long-term care in Ontario is a high standard the government is toughening inspection and enforcement by: mandating the reporting of suspected abuse; expanding whistleblower protection to all long-term care homes. Staff members will be protected from any reprisals, if they report abuse or neglects of residents; separating the roles of compliance and inspection. The compliance adv~sor will continue to educate long-term care homes on how best to care for residents. A new position of inspector will be created to follow clearly d@fined enforcement measures to make sure homes quickly correct any problems; and targeting surprise inspections of homes with poor track recoxds http://ogov.newswiJ:e.calontario/GP0El2004/05/II/cI603.html?lmatcb=&Iang=_e.html 5/11/04 05/11/2004 01:05 5312307 Government of Ontario. Canada - News ELGIN MANOR PAGE 04 Page 3 of4 throughout the year in addition to unannounced annual inspections. Improving Accountability Long-term care homes must be answerable to the people who live there and to the communities they serve. Our government will drive accountability into our long-term care hOmes to protect the health and safety of residents, To ensure this happens, we are: establishing a provincial third-party advocate for residents to play a watchdog role on behalf of residents and families regarding inspection and compliance; launching a public website to provide within the next four months with a profile of every home in Ontario including current bed numbers, type of home, age of home, ownership, number of private, semi-private and basic accommodation for every home, the number, tYPé$ and rates ot complaints for every home, and a satisfaction survey; and applying a "gold standard" designation to homes with good records for three straight years. These homes would be inspected every two years. Funding for New Staff, Better Care and More Beds The government is doing more to hire vital frontline workers to ensure that long-term care residents get the personalized care that they need and deserve in the most appropriate setting. To ensure this happens, we are investing a total of $406 million which will grow to $531 million. A total of $191 million will: Hire 2,000 new staff, including: 600 new nursing positions (RNs and RPNs); and 1,400 new frontline staff positions including personal support workers, dietitians, activities coordínators, therapists, nurse practitioners and others. We will establish high care standards by: 1/ ensurin that all Ion -term care residents receive at least two baths a week, or more depending on their personal Care needs; an reinstating the requirement that all long-term care homes have a registered nUrse On site at all times. A total of $340 million will create new long-term care beds to provide Ontario seniors with more choice and improved access to homes. -30- For further information: Members of the media: Eva Lannon, Minister's Office, (416) 327-4320; Tanya Cholakov, Ministry of Health and Long-Term Care, (416) 314-6197; Members of the general public: (416) 327-4327, or (800) 268-1154 http://ogov.newswire.ca!ontario/GPOEl2004/05/111cl603.httn1?lmatch=&lanlF_ e.html 5111/04 05/11/2004 01:05 6312307 ELGIN MANOR PAGE 06 IVIVnL 1 L, - J.VUn.1:suy Kepom - LOmnnnnent to Care : A t'lan tor Long-Term Care in Ont... Page I of2 ® Ontario ·¡'t.i;'·':i~·. ~~'~'~":':(~..":'" .. Prepared by Monlque Smith, Parliamentary Assistant. Ministry of Health and long-Tem Care Spring 2004 ""',',.. ..,.-..-- ·----_~""'....,....,...........~~M..._ __..__.....¥...,,~......_._.'-.,_._............,...._.,.."""...... .'_m"..___ ____,_.._,... "'..".......... ......._.......___.._..__.... ,...,,,...,...., .. ,. .'......_.. _ r; X~~!,1t,r"lt1 SU"nn1~E't' In December 2003, the Minister of Health and long- Tenn Care George Srn~hennan asked Parliamentary Assista~ Monique Smith, MPP, Nîpissing, to undertake a review of long-term care facilities across !he province. The fonnal review took place between January 15 and March 23, 2004. Unannounced visits were made to over twenty homes, varyint in size. ownership structure, location (urban and rurel) and serving specific cultu",' troups. In addition, extensive stakeholder consultations took place with close to one hundred groups and Individuals active In the long-term care community. The government 1$ committed to providing homes where our seniors can live In dignity with tile highest possible quality of care. To ensure we achieve this goal, this report focuses on flve rnain areas for govemment action In the long-term ~re sector: Improving quality of life; ensuñng public accountability; developing dear enforceable standards with tougher inspectiOn and enforcement improving staffing and system administration; amending legislation and reviewing the funding formula. The full report Is available for download In PDF format, below : p;¡¡ FULL REPORT GO >IIgos 11,8117 k I PDF format To view PDF format fIls., you noed to hays Adobe Acrob_ Reader ¡nsboned Or) your computer. ;'. You can download thlsll'ee softwlU'e from the Spring 2004/ CAT 117610-2.241610 0t~~~~Z;:~::~~:~;:;~:;J:~::~~;;:::~~~~.'. ,~ . ,,'.t " ., ,. .' ,~,~~~".,.....~~.,. ~.~,., '" . . ..,,«0.>. ,",'" ~?JJIit\ oOJ"::r.~ ':~"')~.µ. ·~'!l,·.K~' Call the ministry INFOline at 1-800-268-1154 (Toll-frea in Ontaño only) In Toro~o, call 418-314-5518 T1Y 1..ß0()..387 -5559 HOUTli of opere1ion : 8;30am - 5;OOpm E-mail: Visit for informe1ion on a wide variety of consumer health topics. http://www.health.gov.on.ca/engJjshlpublic/pub/miIristry_reportslltc_ 04/mohltc Jep04.html 5/11/04 05/11/2004 01:05 6312307 ELGIN MANOR PAGE 07 , ® Ontario , f;~~~f:~i;:: lnfi:~rJ:'~~;>~~~';:'~: Pl9pal9d by Monlque Smith, Parliamentary Assistant, Ministry of Health and Long-Term Care Spring 2004 ......."".. ,"".. "_'M ... .__...."'. ........__.._"'.... M..... ...u_n._ Executive Summary (Cr;mtínuød) Improving quality of fif. ¥Va nead to reintroduce the concepts of "home" and "care" Into daily life for th. over 70,000 residents who live in long- tenn care (l TC) homes In Ontario. ¥Va are challMged in achievìng this goal by changing demographics and the incroesing acuity of resident care that is now placing a greater burden on long-tenn care facllWes. Ensuring home administrators have the necessa¡y managementlralning, and that they adopt and inlt¡grate a care philosophy in the everyday practice of the home. is an important step in achieving daily quality of life for residents, Implementing nursing best practices Is also Important. It was our obsetvation that those homes that were providing exempla¡y care with few or no complianca issues, had organized their st&1f Into mullldlsclpHnary, resident-focused teams. who met frequently to di9CU$s and resolve issues. Enhancing Institutional life by engaging families, volunteers and by better Integrating l TC homes Into the vìbrancy of the sUlTOundlng community is a recommended strategy. More educated and aware consumers. more volunteer coordination. mandated Family Coun¢i!s, working in partnen;hip wi1h Residents· Councils, an emphasis on aeating mont of a home environment, the sharing of be$t practices. and more attention to new dementia therapies is required. Further, we recommend a reinstatement of the previous reunlllcetion policy to keep couples together in the same facility. Ensuring public accounblbillty To implement systems that deliver confidence to the public, openness and transparency in Oút complaints process is needed. In addition to the previously announced toU free ACTION line and unannounced annual Inspections. _ recommend immediate action on serious non-complianœ cases in a very short time flame. Mandatory yearty resident and family satisfaction surveys should be Implemented and II public websne created. Creating a positive duty for alll TC home staff and the gene...¡ public to report abuse or suspected abuse under new leglslatfon is needed. This legislation should Indude penalties for non-repor1lng and whisUebIower proteclon. The aeation of a third pany advocate or ombudsman to act as a watchdog and advocate on behalf of seniors would be welcomed by the public. Better Ministry collection, analysis and use of date Is atso vilallo ensure public accountability. Naw standards, Inspection and compliance The public: exp&cls tougher enforcement and swift compUance. Because the current compliance system is not meetin~ Iv public e)(pectatlons for ensuring the safety and wellbeing of our seniors, and because LTC operators have also !, complained that the system is not cleat and consistent the Mlnis!Jy should aeate a separate inspection function with dearly articulated enforcement measures. A new risk fiamework should be designed that ldellllllM graduated offences http://www.health.gov.on.calenglishlpubHc/pub/roíniSU·LreportsJltc_ 04/mohltc Jep04_ 2.html 5/11/04 05/11/2004 01:05 6312307 ELGIN MANOR PAGE 08 Ontario Ministry of Health and Long-Term Care - MinistIy Reports _ Commitment to Car... Page 2 of J wiIt1 contingent triggers and wiIt1 resulting sanctions Including fines. It should foCU$ on public notification and reporting. Quality of life depends on ensuring our seniors receive high standards of care and be tteated ~ dignity. There must be clear. measurable. enforceable, resident-focused standam with enforceability of standards beIng key. The Ministry should make Increased use of SBNIce contracts and acoountabiflly agreElmenls with LTC service provi.delS to spell out reporting requirements and strict compliance to existing standards. The Ministry should target homes WIth a poor !rack record or chronic non-compliance. A home's track record must be considered in any future funding decisions, induding bed allocations and bed transfers. Finally, homes with a record of good performance should be given a gold standard dasignation and consideration given to allowing those homes to go to biennial Inspections. To ensure appropriate \evels of cant. particularly for seniors rIVing with dementia, smaller community-based homes that provide 24-hour staffing and support (non-profit residential alternatives) should be considered. Improving staffing and continuity of care Demands for funding are high, although some groups Indicated more of a need for a reallocation of existing funding. Increased staff funding and a move towards ensuring more fun time staff to provide consistent, resident-1<nowledgeable care is recommended, even as we recognize the Province's CUlfBnt ftnanclal conslraints. More nurse practitioners In LTC homes, more attention to activities / activation staff and increased dietitian time would improve the quality of life and care. These resources must be tied to speclllc outcomes and an annual aud~ must be undertaken to ensure that the funding designated for specific roles or resources is in fact spent on the Intended priorities. Reinstating the one bath per week standard anrj cIoubllng ~ to two baths per week Is recommencSed, consistent with individual prefeJ&nces. as is J8tuming to the requiJ&ment that homes have a 24./1our regisll!l8d nurse on duty. In the short term, dollars must be concentrated In resident care anrj therefore any future spending for care should be ded directly to the nursing and personal care envelope to ensure the money goes directly to Iiontline care. The Ministry should consider making minimal training a requirement for penlOnal support workers. as well as ensuring higher standards of management a:<per1ise for administrators. In addition, all staff should be required to have training in understanding the needs of the eldeny, specifically training regarding abuse, communication Skills, dementia and palliative care. The Ministry should encourage the use of existing programs offered by the Registered Nurses Association of ontario, the College of Nurses, the Regls1ered Pmcllcal Nurses Association. the Alzheimer Society and others. Finally, strategic efforts need to be developed to promote the Iong-tenn care sector as a desirable career option as stalf shortages and pay inequities are constant challengas. New legislation and a review of funding models }'l Any increase in the accommodation cost for residents In LTC homes should be IImilerj to no more than the cost of living annually. Further, in order to responrj to the needs of all seniors, fur1her discussions eround the 60 /40 prefen'ed / basic bed split should be held to respond to the cIeaf need of seniors on waiting lists. The Ministry ShOUI<l also review the proposed new beds that have yet to be developed and detennîne the actual need, weighing potential penalty costs, potential savings and possible reinvestment in other areas. A review of redevelopment projects should be undertaken to ensure whether redevelopment is necessary to meet resident needs and If so, whether the proposed design wiD assist the home to batter achieve Its care priorities. Consolldallon of the three facility Acts (Nursing Homes Act HomÐS for the Aged and Rest Homes Act. and Charitable IflStitutions Act) is needed to ensure uniform standards of care, uniform enforcement, and uniform penalties, as well as to address the issua of elder abuse. Legislation to enable residents in LTC homas and those wllh Power of Attorney to access their medical file. and records should be developed. Complaints about the current funding process are prevalent throughout the system. In the short term the Ministry should carefully articulate and firmly enforœ the boundaries around the funding envelopes. The current ad hoc 'pots of money' approach that has devefoped over the years needs to be addressed. As wen. the current Case Mix Index (eMI) system is problematic. We recommend a review of the entire funding system in the neX! IIseal year to establish a moClel me! provides homes wiIh a bese level of funding for consistency, while stili allowing some ft""ibility for fluctuating levels of care. stable, consis19nt funding should ensure more full time, residentknowfedgeeble staff and a consistency of care. '1 'The Minimum Data. Set (MDS) would assis~ with evidence-besed decision making, Increased accountability, patient- foc:used care planrlng and a better Integration of systems. This new approach would allow for continually asseS$ing the needs of a home above a basic funding level. http://www.health.gov.on.ca/english/public/pub/miuistryJeportslltc_ 04/mohItcJep04 _2.html 5/11/04 05/11/2004 01:05 6312307 ELGIN MANOR PAGE 09 Ontario Ministry of Health and Long-Term Care - Ministry Reports - Commitment to Cat... Page 3 of 3 . j . This report is a resutt of visits to over 20 homes and meetings with close 10 one hundred stakeholders and people active in the long-term care community. II forms a starting point for our "revolution." It Is hoped that this report and these reCQlTlmendallons WIll support those homes thai are doing e wondeñuf job of caring for seniors and begin to address the concerns raised around those homes that are falUng behInd. Spring 20041 CAT #7610·2241610 "'..'"".,....,.:~,..'~~~" ~:.0.~~~~~~ "'" . .~. " ". ".',., , ~l';} Call the ministry INFOllne at 1.800-268-1154 VISit for informa1îon on a wide variety (TolI..free in Ontario only) of consumer heatth topics. In Toronto, call 418-314-5518 TIY 1-80G-387-5559 Hours of operation: 8:30am· 5:00pm E-mail: 1~·'..;¡t..:····__"""".."."",...,~J':W__"""""''''''''''""""",,,I~'_<>!'''''''--",,'''~¡¡¡''''''-*-'Œ'.K.-í··.''·':>!~>j;··''''''·'···· t":;..,.".,~;,,...~.~.q..~~'!tIf.~~~J...~~'Ì""iß':~¡.:iffl~':!$~\i'!.~~;;~.eg;¡1f¡,.'1i'J.«~Kf.~~iò.~(!f,'1:¡"~:-!r#·;:rLJ:..~<..;~;~·,¥:,·~",\·:wr,."... I I I· . I I' ~ ': I,· " I .... ® Ontario I h~ stLe (rarr·t~ned l:~' the ~~c\:'elf1·!ær·t .:)~ :'~fttLi!~' ':~:Jtta:,j" I' I :.-..... I Last Modl~ed: 051111200411:12:14 http://www.health.gov.on.calenglishlpubliclpub/ministry_reports/ltc_04/mohltc Jep04_2.html 5/11/04 Elgin County Branch Ontario Genealogical Society Box 20060, St. Thomas, Ontario N5P 4H4 REcel May 6, 2004 MAY 11 2004 """''''<'''J' I"~"~ 0 -. ~~~~t \\ üt'~WDj ç~tl!l~!ß¡PJm!Æ~~v!G1:S Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Rd SI. Thomas, Ontario N4R 5V1 Dear Mrs. Heffren: Further to your letter of April 14, 2004 wherein you granted the Elgin County Branch of the Ontario Genealogical Society permission to walk the grounds at the old Elgin Manor in search of the House of Industry Cemetery. About eight branch members met with Mr. Carter and walked over the grounds on May 3"', 2004. Our branch members thanks you for the opportunity. According to the plot plan the cemetery had six rows running from the south to the north, each row containing a different number of graves. Mr. Rick Lee, of Lee Memorials and Mr. Don Carroll of Cowal- McBride Cemetery feel they have located the burial grounds. We feel it is on the west side of where the House of Industry was located, the area along the south side of the present east-west fence starting just west of the present fruit tree, south of the pond, and across to the western boundary fence line, then south to just beyond a tall tree. Mr. Bruce Johnson, one of our members, took a GPS reading of: Latitude: North 42 degrees and 46.119 minutes Longitude: West 081 degrees and 14.455 minutes - N42" 46.119' _ W061 0 14.455' The Elgin County Branch of the Ontario Genealogical Society are grateful that County Council acknowledges the cemetery on the grounds. It is the wish of the members of the Elgin County Branch of the Ontario Genealogical Society that a memorial or plaque be erected naming the people buried there. If you would like to contact me, our group would be very willing to help in the transcription of these names. Yours truly, ~,{~ Brenda Edmonds, (Mrs.) Editor of the Talbot Times Elgin County Branch of the Ontario Genealogical Society / cc: V"Mark McDonald, Chief Administrative Officer Jim Carter, Corporate Facilities Officer Brian Masschaelle, ArchMst Members of the Elgin County Branch of the Ontario Genealogical Society: Jim McCallum, President, Dean Paddon, Cemetery Co-ordinator, PatTemple, Fingal Cemetery Don Carroll, Cowal McBride Cemetery Township of MALAHIDE 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@township.malalúde.on.ca www.townslúp.malahide.on.ca May 7, 2004 Ministry of the Environment, 135 St. Clair Ave., West, Toronto, Ontario M4V IPS '-"E("'" ,'" " K:·'~· . .-,,'--'," . _,,_coo, 1Æ :. . . ',7 ;;è:,,~ MAY 1 i 2004 -AND- COUNTY OfamN ~'''''··!·'''''~''''''·£''''mvrœ· S ~I;¡t;,... -:i'iU..~ -:.:",,:t.~,",,~ " c' ~~!;~";i:<>;.~.š" _ "'~~~ v- I, ,. Ministry of Health, Hepburn Block, 10'h Floor , 80 Gosvenor Street, Toronto, Ontario. M7A 2C4 Dear Sirs: RE: "Sound Sorb" Malahide Township Council met on May 6, 2004, and passed the following Resolution: WHEREAS the Corporation of the Township of Malahide takes the health and welfare of its inhabitants very seriously. AND WHEREAS the Corporation of the Township of Malahide, both on behalf of and in conjunction with its inhabitants, has fears and concerns that the "Sound Sorb" material used to construct the berms at the East Elgin Sportsmen's Association property has had, is having, or has the potential to have a negative impact upon the health and safety ofthe inhabitants of, and visitors to, the Township of Malahide; AND WHEREAS the Corporation of the Township of Malahide has already raised its concerns with the Ministry of the Environment and has received assurances that the Ministry is undertaking further testing of the South Sorb material in order to gather more comprehensive information; AND WHEREAS the Corp9ration ofthe Township of Malahide wishes to ensure that the appropriate provincial government ministries and agencies are aware of the existence of the "Sound Sorb" installations within its boundaries and ofthe concerns ofthe Township and its inhabitants with respect to the potential adverse impacts of those "Sound Sorb" installations; RANDALL R. MILLARD CAO./CIl'Tk Email: cerk<i?row\\ship.lllalahidè.()!\.ca SUSAN E. Wn.sON rreasurer Email: treasurer@township.malahide.~m.ca Ministry of Health Ministry of the Environment, Page 2. May 7, 2004. THEREFORE be it resolved that The Corporation of the Township of Malahide calls for a moratorium on the use, dumping andlor installation of "Sound Sorb" or any other paper sludge or similar product anywhere within its municipal boundaries; and, BE IT FURTHER RESOLVED that the Corporation of the Township of Malahide requests the Minil!try of the Environment and the Ministry of Healtb to, take any and all steps necessary to protect and ensure the health and safety ofthe inhabitants of the Township of Malahide and hereby directs its staff to circulate this Resolution to the Minister of Environment, the Exeter Road office of the Ministry of Environment, the Minister of Health, the Elgin-St. Thomas Health Unit, the County of Elgin and Steve Peters MPP, Elgin-Middlesex-London. We look forward to hearing from you with respect to this matter. Yours very truly, TOWNSHIP OF MALAHIDE 0..7 /;jJ',~-ul R. MILLARD, C.A.O.lCLERK Copy - Ministry of Environment, London - Elgin St. Thomas H~h Unit - County ofElgin/ - Steve Peters, MPP - Elgin-Middlesex-London H:\diana's files\Randy 2004\moe and min ofhea!th - soundsorb may7.wpd CORREPONDENCE - Mav 25. 2004 Items for Information - (Consent Aaenda) 1) Helen Mitsopoulos, Acting, Assistant Chief Support Programs, Ministry of Community Safety and Correctional Services, advising that the County's submission for Joint Emergency Preparedness Program (JEPP) funding for the 2004/2005 project year was not approved. (ATTACHED) 2) Honourable John Gerretsen, Minister of Municipal Affairs and Housing, concerning Council's resolution requesting that the Provincial and Federal Governments commit their share of OST AR funding for water system upgrades and that the OSTAR percentage of funding be established. (ATTACHED) 3) Thank you from: The Family of Dave Collis; Pete, Linda & Matt Pinchak Jill Toth (ATTACHED) 4) AMO Member Communication - For Your Information: 1) Province Introduces Legislation on Hours of Work; 2) Province Commits to Strategy to Reform and Increase Funding for Long-Term Care (ATTACHED) AMO Member Communication - ALERT: 1) Canada, Ontario and Municipal Governments - A partnership in Support of Municipal, Rural Infrastructure; 2) Minister Introduces New Heritage Amendment Bill (ATTACHED) 5) Pam Gilroy, Acting Regional Clerk, Regional Municipality of Niagara, with a report requesting provincial action in the areas of diversion and environmental assessment. (ATTACHED) 6) Robert White, Zone A-7, Commander, Royal Canadian Legion - Ontario Provincial Command, thanking the County for its support of the Legion's recent Spring Convention. (ATTACHED) 7) Road Watch...Watch Us Grow Conference information, September 19 and 20, 2004, Oakwood Inn, Grand Bend. (ATTACHED) 8) Bryan D. Hall, General ManagerlSecretary Treasurer, Kettle Creek Conservation Authority, with comments on the draft Tree By-Law. (ATTACHED) 9) John Parks Martyn, Secretary, Christian Farmers' Federation of Ontario (Elgin Local), advising that he will be the CFFO representative on the Tree By-Law Committee. 10) Cliff Evanitski, Chairman, Long Point Regional Conservation Authority, announcing the new brand identity for Conservation Ontario, the umbrella organization that represents all of the province's 36 Conservation Authorities. (ATTACHED) 2 11) R. Millard, CAO.lClerk, Township of Malahide, expressing appreciation to the County for allowing Harley Underhill to assist with the Townships recent contract negotiations. (ATTACHED) 12) Federation of Canadian Municipalities, Members' Advisory, FCM will advocate an expanded international role for municipalities in the Government of Canada's International Policy Review. (ATTACHED) Ministry of Community Safety and COrrectional Services Emergency Management Ontario 77 Wellesley Street West Box 222 Toronto ON M7A 1N3 Te1ephonefTé1éphone Facsimile! Té1écopieur E-mail File Reference/Référence May 3,2004 Ms. Karen Dunn County of Elgin 450 Sunset S1. Thomas ON, N5R 5Vl Dear Ms. Dunn: Ministère de la Sécurité communautaire et des Services correctionnels Gestion des situatious d'urgence Ontario 77, rue Wellesley Ouest C.P. 222 Toronto ON M7A 1N3 (416) 314-3723 (416) 314-3758 Infonnatiou.EMO@jus.gov.on.ca JEPP 2004-05 Vttl'< ? ~ çoüttW oraGIN, ...tj~ .i'\~i!\.'~J\'1fI\~ ß~Jlf'i" " P4.r,æ'!j~~~·~-",ÿ~~""·¡;\\,,, "",,"'.- ,,,,.' " Thank you for your interest in the Joint Emergency Preparedness Program (JEPP) and for the submission of the following project proposal for the 2004/2005 project year: Proiect Number: Proiect DescriJJtion: ON 37 - 259 Generator for EOC Unfortunately, because ofthe large number of projects submitted this year, there are insufficient funds available to approve the proposal submitted by your office. The proposal has been placed on a waitlist for funding and you will be advised if funds become available during the fiscal year. Historically, only a small amount of program funds become available for redistribution during any fiscal year. EMO will soon be sending out invitation letters inviting all communities to file new applications for 2005/2006-project year, so, as a precaution, I would encourage you to resubmit the above project proposal. Sincerely, ~, j., '. li// ~/_= r; ,0 .- '.. Vi1 ¡ 4'~"/O.' j!'Q'_' \. / V VVv'j (J''-'v ~--~ Helen Mitsopoulos Acting, Assistant Chief Support Programs cc: S. Beatty .W ~~~'Y~ n?& Q¡ Bf' Minister of Municipal Affairs and Housing Ministre des Affaires municipales et du Logement ~ Minister Responsible for Seniors 777 Bay Street Toronto ON M5G 2E5 Tel. (416) 585-7000 Fax (416) 585-6470 www.mah.gov.on.ca Ministre délégué aux Affaires des personnes âgées 777, rue Bay Toronto ON M5G 2E5 Tél. (416) 585·7000 Télec. (416) 585-6470 www.mah.gov.on.ca Ontario April 29, 2004 RECEIVED; Ms. Sandra Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N6R 5V1 1MAY 4 2004 00IJNf\f Of 6.6l1\1 þ,U\\!it~mA'rnÆSERVIœ$ Dear Ms. Heffren: The Honourable Greg Sorbara, Minister of Finance, has forwarded to me a copy of your letter of February 12, 2004, including the County's resolution requesting that the federal and provincial government's commit to their one-third share of capital funding for upgrades to water projects under the Ontario Small Town and Rural Development (OSTAR) Infrastructure initiative. When the OSTAR program was announced in August 2000, municipalities could apply for one of two choices when applying for funding. Option 1 was a non-competitive process for compliance with the Drinking Water Protection Regulation (DWSR). Option 2 was a competitive process relating to other health and safety priorities such as water, sewer and bridges. I assure you that the Province is committed to providing its one-third share of all eligible project costs under OSTAR. I understand that the county has notified the Rural Investments Branch about the increased costs for its project, and that staff have been in contact with the County to discuss this matter. If you require further information or assistance, please do not hesitate to contact Mr. Greg de Vos, Project Analyst, at 519-826-6683, or toll free at 1-866-306-7827. Again, thank you for bringing the municipality's concerns to the attention of the provincial government. The Honourable Greg Sorbara, Minster of Finance 1322(06195) 85/85/84 22:87:55 EST; ASSOCIATION OF?-) 519 633 7661 CLERH-Elyin Co Pay" 882 MAY-05-04 WED 03:29 PM 260 FAX NO. 416 971 6191 P. 01 £IM<IÞ Association of , Munlcip~litìos . it of Onlario For Your (:~~riformation 393 Unlver$i\y AvonUB. Sull~ 1701 TOlelll/), ON M5G 11:.8 Tol: (416}971.9056· r.n:f41S) 971-61Q1 ~rnaj: amof1;!~alno.fI'Iun¡cQm"com Yo tfw !.JttŒlJtion of the Clerk and Council. May 5/04 - FYI 04/011 PFWViNCE INTRODUCES LEGISLATION ON HOURS OF WORK ISSI IE: Bill 63, Employment Standards Amendmont Act (Hours of Work and Ot/¡Gr Matters), 2004. BACKGROUND; As noted in an AMO FYI (04/006) the Hon. Chris Bentley, Minister of Labour, released a diS(.al$sion paper 011 hours of work in January, and announced that legislation would be introduced In 11m Spring scssion. AMO participated in the consultation and provided comrnents to the Ministry r"'questing more noxibility. Ttle previous government had amended the Employmont Standards Act (ESA) in ;'>000 tQ I.1l1ow employees to work up to 60 hours a week without approval from the Ministry of Li1bouJ'. If pa~s:(!tJ, Dill 63 will requirr.; employers to apply to tile Ministry if they want their employees to work more IIwn "3 hOlH"S in (\ week. Employeê!s would also have to agree in writing. Employers seeking to average ovorHl1lo hours would need 10 havo their employees sign a written agrc(,¡rnent and then apply to tile Mini,¡try ~\S in thr; case of working more than 48 Ilours per week. Ministry approval would have to be sou!)11l for ,III overtime averaging agreements, new or eXisting. Employers are currently able to average work 110ur$ over a period of up to four weeks with the wriUen agreement of their employees. Tile ;¡ovcrnmcnt is promising to make the nøw system "adrninistratively easy" with "... no-fee, on-lino filing, beller mini5lry Information, simple forms and timely responses." More web-based information will bo providBlJ to employers regarding tlleir rights and obligations. Empl()Y()¡)3 can bogln to work the oxtra hours upon tho employer receiving approval from the Director of Employment St<Jnd¡;¡rds or upon meeting certain conditions at least 30 days after the application has been submiUed for ¡:¡pproval if they havo not heard from the Ministry - at least until a decision has been rcnd()red. Approv;,¡", are given for a maximum of thr"e years, with a one-year maximum if the hours In a singl() V'lol'kwe'1k would exceed 60. If the Sill passes, proclamatioh is expected January 1, 2005, but employers will be ¡¡ble to submit applioations as of October 1, 2004. 1 ho Minìstf;r noted that thero will be enhanced enforcement of the Employment Standards Act, and targBt",d inspections, When a person is convicted of an offence under the Act, the person's name and other inforll18tlon about the offonce, conviction and sentence may be published, Including on the Internet. In additi(Jr), ¡he Director of Employment Standards can consider, among other issues, an employer's cOl11plkmce hiRtory. and employee health and safety when making the decision to grant hours of work wquasts. Employers are olso required to put up a posler from the MinÎstry detailing the new legislalìon in the worl<¡>laco and (jfQ also required to retain copies of the work agreements tllree years aft(Jr the work hils b¡'~m comrlùlecl. Employers' records must also detail vacation time and pay as well. Infor¡n¿1tion on Bill 63 is av¡)iI:1ble at ])I\J;d1www.Qov.on.ca/LAB/ent1lislJ.{Dews!m 60-hou..Lhtrnl, and tl1e ICfJísl'i\¡¡on is at ll.\lP;!/)!'¿ww,onllg~.9.!kÇ(1zç!QçlJrnent$IDillsL38 Parli"nl~nVSession1!bO§'3.P<;l!. Plca~;o cont;:¡ct Jeff FI$her, AMO Senior Policy Advisor, at the phon", number or eml1i1 listed below if you haviJ f,1ny issuos or concerns regarding the Bill. ... .. ..- Tilis !¡;iorm¡;¡!ion is uvailal)/o through AMO's subscripfjon based MUNICOM network at WWW.muni¡;.0EJ.g<?.1l. Far mor.:; inr<>rmsticT1 cant.:!c!: JDff Fishel; Senior Policy Advisor 111 (416) 971-9856 Ex/.. 315 For tr.r<l!,ml!'o$km pml1Jems, contact: (416) 9]1-9856 B5/13/B4 22:B9:43 EST: ASSOGIATION OF?-) 519 633 7661 GLERK-Elgin Go Page BB2 MAY-13-04 THU 03:39 PM 260 FAX NO. 416 971 6191 P. 01 ~~ For ')/our ~f:): ~'-,.~ f(} rrn a ti 0 n £[t1j<lt A$socialion of . Munlcipalí1ies it of Ontario :¡9S, UrlJver¡;jty Avcnut, Suit~ 1701 To~onlo. ON M5G tEa Tel. (416) 971·9856 . {<:Ix: (~1 G) 97 (-G [91 <:mt,\:il ;.II'IIOc@;:JYIo"municom"corn 1'0 tlla ímmcdi¡¡le attention of the Clerk and Council. May 13, 2004 - FYI 04/012 Province Commits to Strategy to Reform and Increase Funding for Long Term Care ISSUE: Province commits $531 million to protect seniors through a long-term care reform stmtegy that will strengthen accountability, enforcement and increase staffing in long tenil C"lre homos. BAG¡W~;OUN!): On M~y 1'1, 2001, the Provincial government announced that $191 million will be invested to hire 2000 now ~.taff which will include at loast 600 new nurses to ensure all residents have around the clock [JCCOCS to nl.l($Ð$ and 1,400 front line staff. The commitment is to ensure that long-term cam wsidcmts will receive the personalized care they require in the most appropriate settings. The; anrmunoGrnnnl al~¡o includes $340 million to be invested to operate the long-term care beds that Il¡WC lH~en ad(],¡(j 10 tht) ¡¡ystem. ìho r.lrategy is tKlsed on recommendations made in the recent report: "Commitment to Care: A Pial) ror l.ong- Tarm Care in Ontario" prepared by Monique Smith, Parliamentary Assistant, Ministry of /"Ie¡JIIII and tong-Term Care, A copy of 11'10 report can be found through this link; (l1.!Jp)Ü/Y-.'VY., !J.9gi.I.U} n9.Y..IlIJ..9.ill enq!.ishlrß!J~!lçl.Pl! t?J[T1in istr~ re porls/ltc Q4/1lJ9D I tc report04. pd D In rO~1)OmJO to n mUllher of recommendatIons in the report, the strategy is intended to create a comrmmily cultur(J in long-term care by: <> mandating F,m1ily Councils to protect the interests of residents and act as a watch dog for qunlíty of Gflm and Residents Councils to support those that already exist to give residents (! voice in decisions that affect their carG; . roinstaling tho policy of allowing couples to live together even if they need different levels of C(lr(7~ ~ tŒJ(Jhen enforcement by mvndating reporting of suspected abuse; & introducino whislloblower protection and beginning targeted surprise inspections of homes with pOQr track records throughout the year; and & launching ¡:¡ public website to provide more information about individual homos and their rf)cord of care. Detf.\ik¡ of the annollncoment are expected to be in the May 18, 2004 budget announcement. AMO will bo seckinÇJ clarification regarding the following questions: " willlh8 2000 staff positions be fully funded by the Province? '" how soon will tho dollms be available? ~ willlho dollars bo used to address the funding inequities between for profit homes and municipal, non-profit and charit¡;¡blo homes? " will tho fllnùing be on-going? 711i.~ 1¡¡(()m¡3tkJ/l 1$ Clv:;¡ilClNo II/roll!}/¡ AMOs $uþ$c/iptiol1 based MUNICOM network at .WlIJl!'If.rmll1icOm.coQl· Fer flR')"!i' ¡"(úr(YI¡¡lIí>lJ, c<:>¡¡(act: pdra WolfI)eiss, Senior Policy Advisor at 416-971-9856 ext 329 85/86/84 22:28:28 EST; ASSOCIATION OF?-) MAY-06-04 THU 03:43 PM 260 519 633 7661 CLERK-Elgin Co Page 882 FAX NO, 416 971 6191 p, 01 ! [....'/ ('" Associatioo of "" ,_".,:. 'I ' MunìciP?lities . !' r' of Ontario ~~.~~-"""""If'-' ~ "":'ti>' ¡: ;:\~~, ~(~\ ./ ':1 (o'\'t :t~ ;-', I, >'I\:~' I! ./. : '" M.J.r,~¡'~ i~"'t 'Jh,,:=~L' t'~~'~\4/j(.X~f.~"; .... i'lo!!~ .'þ. '1". -,~ ~ ;~~ "'"";,'~ ~''>:S ~1 ~\o~~..,}r,~"'! W:.: ,:¡ I~:i 3f)3lk\iv~TSity A'¡U1UG, Suite 1701 T ""Onto, ON M5G 1 [6 TIel: (416) 971-9856' fax: (416)971-6191 ema.R: f.IITI0@:imo.n'1unlcor(t.com I!!I/'~..,Yo,¡~tø~~tt·~ ~ ~'í7"-""""..'."'~~ &~ 'tJl''"'~ --'"" To Ow ¡¡¡¡meq;"tc ~ttentio/J of tile Clerk ami Council May 6,2004 - Alert 04/018 Canada, Ontario and Municipal Governments A Partnership in Support of Municipal, Rural Infrastructure ¡::;suo: Thre0 orders of aovernmeot sign Letters of Intent related to investment in infrastructure. ßfj;:k()round: At H ,,¡gnion ovent today, held at the Opening Ceremonies of the Ontario Small Urban Munlçipalilies (08UM) Conference in Owen Sound, officials celebrated tho fir~t such throe-way pmtnership in Ontf.Hio. Signatories were federal and provincial Cabinet Ministers and AMO P(O~'\ideI11 Ann f\,"ulvale. All tho participants agreed that today is the beginning of a new era of coopewlion where all three orders of government are working together for the benefit of Onturians. ThE,! Lelters of Intent wm lead to funding for public infrastructure under the Canada-Ontario Municipal Ruml Infrastructure Fund (COMRIF) and will help many municipalities in Ontario - rur¡"I, norlhern, small town and smaller cities with water and sewage treatment and waste mtH1~.¡golllont systems and roads and bridges and other health and safety priorities. Tho first Letter dE)als with the commitmont of financial resources and principles related to fillalizinn an agreement Umt would see the federal government committing $298 million over five yems. With lhe provinCÎ¡¡1 and municipal orders providing matching funds, them will be approxirr18tÐly $900 million 8vailable to help meel the infrastructure needs of communities. The second Letter pledges the Governments of Canada and Ontario to work closely with AMO 10 imploment ttlo pro£]ram in a mannor that makes sense municipally while meeting the pronrsmmin¡:] and Financial requirements of the olher governments. Already, AMO has been ìnvolvecl in the emly staaes of dHsign that will result in a Faster and simpler application process, thE'; creation of a joinl secretariat to manage the program and the development of the necessary uutl'C<1ch and Stlpport to mako this program a success for ils members. N\1!xt Step::;: Tod~y'$ Leltan> of Intent pave the way for the parties to proceed with finalizing agreements and complcUnÇJ th,; work in ordor to have lhe program up and running as quickly as possible, AMO will Kee[) its mombers informed of related,timelinescand-progres$:'"'(,,,"" .c-c r- ,_. '- -, -.~' ,.~, . TI''¡:;, ÌlIromlali()¡¡ is ,waílab/a il1roug/¡ AMO's subscription based MUNICOM notwork at !!y''«'{V.municomë¡QfJ1.· For more in(Qrm;Hiorr, con!"c: Brian RosboroU!)h, AMO Senior Poiicy Advisor, at 416-971"9856 ex!. 318. 85/86/84 22:89:38 EST; ASSOCIATION OF?-) MAY-06-04 THU 04:08 PM 260 519 633 7661 CLERK-Elgin Co Page 882 FAX NO. 416 971 6191 / .I¥(~ P, 01 Association of Municipalities of Ontario ~w!.I<iLI[I'¡\;~~~~ ,~_.. /~:,' ::' , :1' ~~ ¡' . I'" t'" ,.,;.1/ ':)'~ ...t. : )"'. ",., .,<,"n,,~! ;', ~~ ,I J. ¡ '<,!,~\ ~',,~ ~ ~ T í ......."'" 393l1nlverslty AVa1liC, Suite 1701 T ,mnto, ON M5G 1 E6 TcJ' (410} 971-91>56' fu", (41&) 971-6101 email: arno@:lrno.mur.¡com,cnm ~;':'hì''';it. tp.hl..V.1~"'~ '''~~i .\~:;,~... ,.'r' "?"'<I..'h, ';:~;r' 1¡):(" :~r,'>1 ;¡ " ¡(o!<. \"à.~ ~.i.ft',:iI...~~....~~-" -~..~, f!¡f1>'P , .M........ 'J~~,"_ Yo tfw immediato attention of tho clerk and Council May 6, 2004 - Alert 04/019 MINlSiER INTRODUCES NEW HERITAGE AMENDMENT BILL ISStŒ: Tho Minister of Culture. the Hon. MadQleino Mailleur, introduces Bill 60 (The Ontario H"rHo[lc Amendment N:;t). BACKGROUND: AMO is pkmf>ed 10 note that a number of municipal concerns shared with the Ministry in 2003 hflVO been addressed in the Bill. If p¡¡ssed, the Ontario rJeritage Amendment Act would; '. Allow municipalities to prohibit demolition of designated heritage properties, and will irtcll¡dc the fight of appeallo the Ontario Municipal Board; .. Establísh consistent critoria for designation of herit8ge properties; <, Enablo municipalities to recognize and list non-designated heritage sites; " AIIQW municipalities to delegate approvals to staff for alterations to designated horitag.') properties; '" Allow municipalities to sot minimum maintenance standards for designated sites to enSlIfO heríÜlge properties do not fall into disrepair; ~ r{equim thD[ heritage conservation districts have a plan and guidelines; ~ Ext.mc! heritage conservation district controls to cover heritage property features as well as buildings; ~ Allow minor alterations in heritage conservation districts to be exempted from approv;;¡!s; and o Allüw Councils te enact interirn controls for up to a year for heritage conservation districts being considered for designation. Bill eo <¡Iso inçludes ¡) number of additionalllcritage powers for the Minister, and new pr<ì[!}ctions for I1lminc herilage¡ and archaeological sites. AdioD: AMO will rllonitor the progress of Bill 60 and provide further comments to the Minister if neGw;smy. 7ïw, inf,)(mc¡!iç,n is "vEil/able through AMO's subscription b¡¡Sç,d MUN/COM nç,twork at www.mu/Jic.o.m·.Ç.Ç>m. For IIWn! /nfomutlon. conl,,,;t: Kato Ztlvifz, ^MO Policy Advisor at 416-971-9856 x 320 Ð5/Ð5/Ð4 22:1Ð:3G EST: ASSOCIATION OF?-> 519 G33 7GG1 CLERK-Elyin CD Faye ÐÐ2 MAY-05-04 WED 04:22 PM 260 FAX NO. 416 971 6191 p, 01 OFFICE OF THE REGIONAL CLERK The f1Ðoional Municiþ1Jlityo! Níagar.y;cc 2201 St, Dovíd's no~d. P,O. ßox 1042 'fhorold, Ont"rio L2V 4T7 Tolephone: (905) 685-1571 f"csimilc: (905) 687·4977 E.·Mail Address: p3rn.gilroy@rE";gional.nisgara-on.ca May 5. 200iJ Our Ref.: PW 08-2003, March 9, 2004 PWA 48-2004 E.06.0009 To All Ontcuîo Municipalities: Nia~,¡¡ra-H,'\milton Wastep;;¡n RÐqUQst for Provincial Action in the an~as of llivm:ciaA..-.t.lli.Emllronmental A~ses~mel'Jt The Council of [he RC(lional Municipality of Niagara, at its meeting of March 18, 2004, ¡¡pproved Um recommGlldations of the Public Works and Utilities Committee, through the IJpprov£ll of PW A 48-2004 (Attached). fhe Regional Municipality of Niagara is requesting consideration of our resolution by all Ontario Municipalities through the passing of similar resolutions. Yours truly, PM) Gilroy ¡\din!] Røgional Clerk Ijp AHachm<õmt ';'ri;is rm:;-iúrlaÎi; 'p'rôViéi;'dUnd0rêõnlractâs a pó~jœ by t~e .originating. o.rgan.ization. and.' docs not n<?cossmjly reflect [he vißws or positions of the ASsociatIon of MUniCipalities of Qntano (Mi0), it;:; i;ubsidimy companies, officers, directors or agents." ------,-------~,- . .-. -, ~-- 85/85/84 22:11:81 EST; ASSOCIATION OF?-) MAY-05-04 WED 04:23 PM 260 519 633 7661 CLERK-Elgin CD Page 883 FAX NO. 416 971 6191 P. 02 THE REGIONAL MUNICIPALITY OF NIAGARA rŒPor-n TO: Chair and Mcmbers of the Public Works and Utilities Committee SUBJECT: NiagarA-Hamilton Waste Plan, Request for Provincial Action in the areas of Diversion and Environmental Assessment ._.._-,~"..-_...~ ...""'~~ m'.êCOMMENDA TrONS That this Commitlee recommend to Regionfll Council that the following be approved: A) rhat tho Minister of Environment for the Province of Ontario be requested to roco~Jnizo the need to adopt legislation and policies that support Ontario municipalities in the implementation of inlegrated waste management systems to maximize diversion of waste from landfill and allow for the approval and implemont¡;¡tîon of disposal alternatives to manage the waste that remains after diven;ion through the following actions: (i) Immediately designate organic materials under the Waste Diversion Act to enable discussions to begin on how to best fund the diversion of organic materials from landfill, in recognition of the Minister's objective to achieve 60% diversion from landfill and ban landfilling of organic materials and current municipal efForts to establish organics diversion programs. (H) Immediately adopt the Can"dian Council of Minister's of the Environment (CCME) guidelines for compost for Ontario as part of an overall review "nd update of the Composting regulations in the Province to support the diversion of source separated organics. (Hi) Designate hOLlsehold hazardous waste and electronic waste under the Waste Diversion Act. (iv) Undertake a formal review of the Environmental Assessment Act and approvals processes to develop a streamlined Environmental Assessment (EA) process that fulfils the original intent of the amendments to the Act that CAme into effect January 1, 1997, potentially resulting in either; a) amendments to the h;l; or b) the cJevelopment of Regulations under the Act 85/85/84 22:11:33 EST: ASSOCIATION OF?-) 519 633 7661 CLERK-Elgin Co Pag" 884 MAY-05-04 WED 04:24 PM 260 FAX NO. 416 971 6191 p, 03 [I) That copies of tho resolution be forwf.lrded to local MPPs, Association of M1micipa!ities of Ontario and Waste Diversion Ontario. C) Thal 1he Assocìatíon of Municipalities of Ontario be requested to forward this resolution to its m<~n1ber municipalities for consideration and request that municipal Councils pass similar resolulions. PUm){)SE The purpose of this report is to seck approval of a series of resolutions developed by 111C Niagma-H8milton WastePlan Joint Working Group, to seek Provincial action to a~~Ë,isL municipc11itios with achieving al least 60 percent diversion of waste from disposal and to improve tho !:nvironmcntal Assessment process. BACKGROUND The, Niagara· Hamil!on WastePlan is a joint initiative by the Region of Niagara and the City of I iarnillon to find a iong-term solution to manage the waste that remains after G5% diversion is achieved in both municipalities. Under the Niagara-Hamilton Waste Plan the two mltnicipalilies will be undertaking an Environmental Assessment (EA) Study that will address the social, economic, and environmental concerns of residents to find Iho hest way to m<1nage this waste. -rho devÐlopment of the Niagara-Hamilton WastePlan has been guided by a Joint Working Group made up of political and public members from both communities. The Joinl Working Group has developed the foundation for this new initiative. At Lho roc¡u0Bt of thQ Joint Working Group, a meeting with local MPPs was convened in early 2004 to misc awareness about the WastePlan initiative and begin a dialogue with 100<11 representatives. Tile Joint Working Group has recognized that limited landfill fopncù is a provincial çoncern and that provincial support wìll be essential for mlmicipRIi1ics to implement integrated waste management systems. HFPOI:;:T On .f¡;nuary 21, 2004, representatives from Niagara and Hamilton met with local MPPs to inform locol representatives of the Niagara-Ht1lnilton WastePlan, its objectives and challengos At this sc;ssion Níilgara and Hamilton represenlaUves identified some pressing çI1ilH'mgm~ flrslly roloted to implementing aggrossive municipal diversion programs and secondly In proceeding with the joint Waste Plan initiative under the Environmental Assessment Act. -" '. . . . 2 __. _______.~_.·m 85/85/84 22:12:89 EST; ASSOCIATION OF?-) 519 633 7661 CLERH-EIyin CD P"ye 885 MAY-05-04 WED 04:24 PM 260 FAX NO, 416 971 6191 p, 04 1. çJm!Ji?.lI.9ªS tgJncrea!;!,Q.d Waste piversion . Addressing funding of Municipal Diversion programs, through the designation of other Im~teríals under the Waste. Diversion Act. . Rcuulatory Chango to support Composting of Organic waste. The dcsignnlion of othcr materials under the Waste Diversion Act will be essential to movo diver:,;ion forward in the Province in order to meet a 60% diversion target, and to provide soms source of funding to municipalities for the appi'Opriate management of m<lterials such as household hazardous waste (HHW) and electronic products. Municipalilics like Ningara, Hamilton, Peel, Toronto, York, Durham and others are implm"(1enting ofganic programs, but have difficulty addressing the processing side of or(J<mics m:magemcnt bccnusc the regulations that govern composting in Ontario require updé\iing to reflect increased composting of food waste and other source ~;~;pmatcd organic materials. 2. EDYJ.@}!lillEtill A!\sessment ProCE!§.~ . N~ed for a 'workflblc' Environmental Assessment Process. . Lcv01ing the playing field so that 'Energy from Waste' options are recognized as reasonable all.3rnativss for waste disposal. Nió¡çam one! Hamilton arc gravely concerned about the workability of the Environmental Assessmcnt (EA) process in light of rp.cent court decisions. /\s 11 result of the rocent decision by the Divisional Court regarding the Richmond Landfill EA. the Environmental Assessment process now requires immediate attention. Moving fOf"l,vard with Environmental Assessments in Niagara/Hamilton and in the GTA will be difficult without changes in legislation or policy to clarify the process. The Minì~.try of the Environment will also playa key role in determining how 'Energy from Wflstt,)' <1!ternatives are cxamined, and can level the playing field by updating a 1999 cmnparativG CWlluation of the potential effccts of Energy from Waste options versus lilndfill disposDI. One of tho outcornes of the session was a decision by the Niagara-Hamilton WastePlan ,Joint Working Group that resolutions be developed to address the barriers to ill1plemellting diversion programs and proceeding with the WastePlan EA, and that th(,~s() resolutions be forwarded to local MPPs. the Association of Municipalities of Ontario ami Waste Divorsion Ontario. Hüso!ution" were developod and presented in a staff report to the Niagara-Hamilton W¡¡steP!an Joint Working Group on February 26t1, (Appendix I), and were approved Dlong with diroctìon to staff to prepare the necessary reports so that these resolutions wouid bo proscnted to and adopted by the Niagara and Hamilton municipal Works Cornlnit1ecs and Councils. These resolutions were presented to and approved by the City of Hamilton Public Works Infmstruçture:m,dEnvironment Comn)Îtteeon March 2004 (ApPÐndixll}. .... ....... ,.,.......'. "..." ....,< .d. 3 B5/B5/B4 22:12:52 EST; ASSOCIATION OF?-) 519 G33 7GG1 CLERH-EIgin Co Page BBG MAY-05-04 WED 04:25 PM 260 FAX NO. 416 971 6191 P. 05 SUMMARY Tho Niagma''lal'l1ì1lon Waste Plan has idontìfied two key areas in which action by the f'rovinciRI government is needed. Firstly, support is needed to encoUf;;Ige the irnplernenLalion of diversion programs and secondly, a review is needed of the Environmental Assc$sment (EA) process to facilitate responsible planning by fJl\micipalilies to manage the waste remaining aner diversion. UuLmi\1cd by: Approved by: laïï 'Neville,--MPÄ:-P .Eng. Commissioncr of Public Works --~- Mikè Trojan Chief Administrative Officer Appondix I Niagam-HarniILon WastoPI<'ln Staff Report, February 26, 2004 Appendix II Cìty of Hamilton, Niagara- Hamilton WastePlan Working Group FŒPORT 04-001 This ff1PQrt W¡¡S prepared by Janlno Ralph, M"nager of Waste Polioy and Planning, and rcviawad by Catherlno Habormobl, Acting Dlrootor, Waste Management Services. G:\Rcror¡""f<(")uiön~1 Councmword f'ilo.\['WAIPWA March 9 04 JR Niagara Hamilton HesoluÐons.doc ~ dttION '. _.... ...." .... ROYAL CANADIAN LEGION Ontario Provincial Command Office of the Zone A-7 Commander May 5, 2004 RECEIVED Warden Rock and Members of Council County ofElgin 450 Sunset Drive St. Thomas, ON N5R 5Vl MAY 10 2004 Dear Mr. Warden: COUNT\' O:F R,SIN f\ f¡~.~~'¡¡"""'ò1'>!'i'J'~ ~ "'!"h\ß'''''í! ;'-':·;:;'~"W~'it. tt1~~~~~ t< H~t.. ~n\f n.J~~ûì Re: Roval Canadian Lel!ion District "A" SDrinl! Convention - ADril16 -18.2004 I am writing on behalf of the Royal Canadian Legion Zone A-7 to thank you for support of our recent convention by supplying pins for our participant welcome bags. The Convention was a great success with approximately 300 delegates, observers and guests attending. When we host a Convention and discuss issues concerning the Legion, our efforts culminate in community support in the work that we do. As you know it takes many people to make an activity such as this one a success and each committee member had to rely on businesses such as yours to help provide various services. We have encouraged all our members to be sure to frequent the businesses of those of you who have been so supportive. Again, our sincere thanks and we look forward to your continued support. Yours in comradeship, 0~W~ ' ~j/ I, ¿ Robert White, Zone A-7 Commander 85/86/84 22:84:55 EST; ASSOCIATION OF?-> 519 633 7661 CLERK-Elyin Co Paye 882 MAY-06-04 THU 08:13 AM 260 FAX NO. 416 971 6191 P. 01 , :' ; i ¡ \.-. rk-~II' Mayor, }let'vl) nml Council; R08d W:1tch Huron, with the support of Marolyn Morrison, Road Watch Founder, js inviting all communÌ!ies and organizations that arc concemed about road safely to join lhem this September Ü)f lhe: r~:OAUW ATCH·. ..Watch Us Grow Conference Mark yotll' calendar .sundm::,~'i~11Ml1bºr..1.2 _~..M9..mjaYL~tembcr 20. 2004 Oakwoocllnn, Grand Bond ''II\~ conl"':'renco wil! fe¡llun:: " An opportunity to share ROAD WATCH St¡cecsscs facililaled oy N'moy Dubois, The 11e,¡11I ComnlUl1ìculion Unit .. TII,' 'How to' ofSIMing Q ROAD WATCH Cornnnmity witli MQrolyn Morrison, ROAD W ^TCFJ r(J.!nd~r and Mayor of Calcdon, Ontario ç MarkolÌug the ROAD W ATC!! Message. wÎ(h Nancy Dubois, The Health Communication Unit ~ lnllncndng Decision M:lkcrs.. .Taking ROAD W A TCn to the Next Level- SOAR Managt,.·n)(;nt . Pond Disctl$$ÌoJ\ . The Value ofRO^f) W A TCTI from Different Perspectives . A Sunday Hficl1\oon or golj',md networking and an evening offul1 and exciting social ewnls Forfilr/her information or to register con/act: Eríca Arnelt, ROAD WATCH Hnron Coordinator 51 9- 4~2-341 G ext. 2252 or ] -877-837-6143 l'arnelt(iiJ,hnronCOlm ly.cÿ; The cm¡fererlce bruchure cl/n be down/¡)uded at www.h\¡rQI!££'.\mty&ª"b~'J.!.!tlUllÌl ¡ I I '.. I J[¡lran County, 01ltan"o'J' We.st Coast j _.__. - -..--.------.--- ----- ....-~..~_ -_......._~.·....,_·~~·'''R ,.. _.~.~"~~ .,_. _.___ ..____ [~7i;i; m~ì;;rGi$pro¡;ki;;d ünder contract as a paid scrviêe by the originating organization, and ,1(,,,,$ not neçcss:iJrily rcneet tl1e views or positions of the Association of Municipalities of Ontario (AMü). it:.> SUbsidiary comp<lni<:,.:',~ffic<;!:?~"directors or agents." ,. .._'_J An;" ",':-0;-'';":' _ . ,. . ._ _.- . . . .___ _... .__.." .. _ _ . " Page 1 of5 Kettle Creek Conservation Authority 44015 Ferguson Line, R.R. 8, 51. Thomas, Ontario N5P 3T3 Telephone: (519) 631-1270 Fax: 631-5026 email: kettleca@execulink.com "People in harmony with nature" May 6, 2004 ~E" Ø^~EIi'VE·· r.·.' n,~ ~ ~ Warden Dave Rock And Members of County Council The County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl MAY 10 2004 CtllJ\lrt Of EtGIN i)m:i!!tr,,'ml~'mÆ ftf.R\!!GE!i Dear Sir: Subiect: Draft Woodlands Conservation Bv-Law Thank you for the opportunity to review and comment on the subject By-Law. Initially, the Board would commend the County of Elgin for its most successful past and current efforts at conserving woodlands. We note that a tree conservation By-Law is optional, and not a requirement of a municipality under the Municipal Act. We are assured that Council will carefully weigh the needs of all woodlot owners in the County in order that conservation of woodlots can be reasonably attained. While a local board of a municipality, such as a Conservation Authority, is exempt from the draft By-Law, the Board believes that Kettle Creek Conservation Authority should be nonetheless subject to the same standards and intent of the By- Law as any other organization or individual in the County. KCCA's comments are therefore based upon our conservation and [mancial interests as owners of some 1,000 acres of woodlot. We generally have concerns that the proposed By-Law template, which we understand was developed at the provincial level for the use of County Tree Commissioners throughout the province in their preparation of draft By-Laws. It appears that the draft Elgin County By-Law places potentially significant requirements upon landowners under the term "good forest management practices" . * Printed on Recycled Paper /''''' ofS The Municipal Act, 2001, stipulates that (section 135 (5», "in passing a by-law regulating or prohibiting the destruction of trees in woodlands, a municipality shall have regard to good forestry practices as defined in the Forestry Act, 2001.". "Good Forestry Practices" is defined in the Forestry Act, 2001, as: "good forestry practices means the proper implementation of harvest. renewal and maintenance activities known to be appropriate for the forest and environmental conditions under which they are being applied and that minimize detriments to forest values including significant ecosystems, important fish and wildlife habitat, soil and water quality and quantity, forest productivity and health and recreational opportunities of the landscape". However, "Good Forestry Practices" is further defined in the template By-Law, to include among other items, cutting in accordance with provincial silvicultural guidelines (which do not recommend circumference cut standards) and trees that are marked and cut as part of a woodlands management plan approved by a Registered Professional Forester. Simply put, the escalation of costs to manage a woodlot through professional foresters, albeit to some later fmancial gain by the landowner, combined with the escalating assessment values of woodlots under Managed Forest Tax Incentive Program, and dropping farmland incomes, form significant detractors in the conservation of woodlots by private landowners. In this way, the draft By-Law could work against its own end purpose of woodlands conservation. We suggest that the draft Elgin By-Law be amended by defming Good Forestry Practices according to the definition within the Forestry Act, 2001, with no additional qualification and restriction. Further in adherence to the Forestry Act, we suggest the By-Law be termed as one for "harvest, destruction or injury of woodlands in the County of Elgin". It is our belief that the Forestry Act's definition of "Good Forestry Practices" (see above) would permit the use ofthis By-Law title. Given this, each time the term "destroy or injure" occurs in the draft By-Law, the term harvest should be added. Alternatively, the By-Law title could be "harvest, renewal and maintenance". The Board also respectfully submits the following comments for your consideration: 1. Under Section 2, a) and b), we suggest the following revisions to conjunctions and wording to clarify the circumstances wherein a landowner must contract the services of a member of the Ontario Professional Forester's Association (OF A). We understand the difference is reflected in two basic harvest options: basal area cut (OFA member required to determine good forestry practice of a basal cut - a new By-Law feature); and circumference cut (OFA member not required, as no basal area determination is required - as per current By-Law). Page 3 0[5 The suggested wording for a revision is: " a) (quote) Except as provided in Section 3, no person through their own actions or through any other person shall harvest, destroy or injure any living tree, as specified on Schedule 'A', unless: i) The person who is harvesting, destroying or injuring trees does so in accordance with Good Forestry Practices as prescribed by: a) a Registered Professional Forester; or b) a member in good standing of the Ontario Professional Foresters Association; and c) has the accompanying documentation for the prescription; and d) the harvest, destruction or injury of trees will not reduce the basal area in that part of the woodlands, where trees have been harvested, destroyed or injured below 14m2/ha, and, e) the person who is harvesting, destroying or injuring trees has abided by the requirements of Section 5. OR ii) The person who is harvesting, destroying or injuring trees, has only harvested, destroyed or injured those trees which have attained, at the specified point of measurement, the Circumference measurement which equals or is greater than the minimum Circumference prescribed for the species in Schedule "A"; and iii) the harvest, destruction or injury of trees will not reduce the number of trees per hectare below the minimum number of trees per hectare required to be considered woodlands; and iv) the person who is harvesting, destroying or injuring trees has abided by the requirements of Section 5. (unquote) " We believe the above provides two clear paths to the requirements of a landowner, depending upon the method of harvest, destruction or injury contemplated. The exclusion of basal area determination from a circumference cut application is proposed to relieve the necessity of a landowner requiring such a judgement by a member of the OFA. Further comments on Section 2 are: " 2b) No person through their own actions or through any other person (quote) shall: i) fail to comply with an Order issued under this By-Law or Page 40[5 ü) remove or deface any Order that has been posted pursuant to this By-Law; or iii) contravene the terms or conditions of a Permit issued under this By-Law. (unquote) " 2. Similarly, under Section 2 d), I anticipate that each point, i) through iü), should be followed by an "or". Further, under Section 2 d) i): we recommend the insertion of the word "unnecessarily" before the phrase "destroy or injure any tree" .., 3. Regarding 2 d) iü): This section appears to apply to the cutting of deadwood, which may be beyond the scope of the By-Law. 4. With regard to Section 3, "Exemptions", we recommend: a) the inclusion of: "a designed, planted and fully maintained windbreak or windrow". This would support continued planting and maintenance of these necessary features, for land conservation purposes. b) a change to clause (I) to: "the owner of the woodlands that is harvested, destroyed or injured trees for his or her own use." 5. With regard to Section 6 a): we anticipate that each point, i) through iv), should be followed by an "or". Item vi) is a stand alone provision after the decision is made to not review an application or issue a permit. With regard to the preamble to 6. a), the wording should be: "Applications for a Permit will not be reviewed or a permit issued if:" 6. Regarding Section 7 and appeals to the OMB, and for the purpose of conforming to the existing By-Law enforcement protocol, the term "municipality" should be removed and the word "Council" inserted. 7. Regarding the fee schedule, and in recognition of the County's intent to conserve woodlots, Council may wish to consider a reduced fee for landowners who have invested funds to have their woodlots marked by a member of Ontario Forestry Association. This would encourage enhanced revenue generation by landowners over the long term, and enhanced woodlot conservation, while making allowance for landowner input costs to the harvest. 8. Regarding Section 11, reference to the No Net Loss Policy for forest cover could be made, as a Schedule to the By-Law. · Page 5 of5 With revisions, the draft By-Law appears to be complementary to the existing By- Law. Thank you for the opportunity to comment. Yours truly, B~ General Manager I Secretary Treasurer Cc: Rob Lindsay, Elgin County Tree Commissioner RECEIVED MAY l;-¿ 2004 POB 34, Sparta, Ontario NOL 2HO COOl\!íw'OFElMf ß,m~It;:!'\mÄ'It"'''''@~_t? . «.i.<'~·-,~"f!~~~nn~M~ ~n'VfJ.J~'i;-l May 9, 2004. Mr. Mark MacDonald, County of Elgin, 450, Sunset Drive, St. Thomas, Ontario N5R 5Vl Dear Mr. MacDonald: Please be advised that John Parks Martyn is the representative to the Tree By-Law Committee from the Christian Farmers' Federation of Ontario (Elgin Local). Yours truly, John Parks Martyn Secretary, CFFO (Elgin Local) ., . LONG POINT REGION CONSERVATION AUTHORITY R.R.#3· Simcoe· Ontario· N3Y 4K2 . Tel: (519) 428-4623· Fax: (519) 428-1520 May 5, 2004 Warden and Members of Council County of Elgin 450 Sunset Drive 81. Thomas, Ontario N5R 5L3 Re: New Brand Identity for Conservation Ontario Dear Friends of Conservation: Long Point Region Conservation Authority is pleased to introduce a new brand identity for Conservation Ontario - the umbrella organization that represents all of the province's 36 Conservation Authorities (CAs). The brand identity for the network of Conservation Authorities includes a statement of values, a revitalized logo and a new tagline. These symbolize what is at the heart of Ontario's Conservation Authorities. Who we are - Natural Champions The new brand identity is unanimously endorsed by and built on the participation of all 36 Conservation Authorities across the province. It captures the spirit and essence of who and what the Conservation Authorities are as represented by Conservation Ontario. Conservation Authorities are committed to continue to: · Be a credible source of valued, science-based information and expertise · Be a network of dependable leaders and facilitators of sound natural resource management on a watershed basis · Be trusted implementers of successful programs and initiatives - from water quality protection, to flood plain management, to wildlife protection, to reforestation, to environmental education, to planning for sustainable growth, to operating 250 Conservation Areas across the province. All of the above speak to the Conservation Authorities' presence in our communities, in the policy and decision-making process, in the realm of education and recreation - and are anchored by an unwavering commitment to technical excellence. What does it mean to be natural champions? The new tagline, simply put, reflects Conservation Ontario's commitment as a champion of all facets of Ontario's natural environment. This means: · Playing a leadership role in helping find balanced, sustainable approaches to meet today's environmental challenges · Leveraging expertise and experience that make Conservation Authorities "naturals" for this role - and building on their influence and successes to date · Bringing together and working with various groups in communities and across the province e A member of the Conservation Ontario Network . d..".... It ~ . The new logo In updating the previous Conservation Ontario logo, the new one presents a more modem, dynamic and vibrant look for the organization - while appropriately honouring the past. As a visual shorthand, the logo embodies a number of key elements: different tree types, flowing water, terrestrial and aquatic habitat, the 'big C' (for Conservation) and the inset '0' (for Ontario). The blue and green emphasize the interrelationship between the land and water. The overall look conveys a sense of balance, motion and fluidity. It has been described as both bold and inviting. The new brand identity for Conservation Ontario conveys who we are, what we do and how we do it. It tells our stakeholders and valued partners what values we hold as important and it presents a tangible symbol for our renewed commitment to excellence. Conservation Ontario and its member Conservation Authorities thank you for your interest in our new identity and invite any questions you may have. Sincerely, ~ Cliff Evanltski LPRCA Chairman ~ E,,--_~ 05/14/2004 11:15 7735334 MALAHIDE PAGE 02 Township of MALAHIDE 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: (519) 773·5.344 Fax: (519) 773-5334 Email: malahide@townsbip.malahide.on.ca www.township.rnalahide.on.ca May 14,2004 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R SVI Attention: Mr. Mark McDonald Dear Sir: RE: Assistance from Harley Underhill, Director of Human Resources MalalÜde Township Council would like to express our apprecjation to the County and yourself for allowing us to have Mr. Underhill at the negotiation table for our wage settlements with our Union. Mr. Underhill's expertise in bringing about a successful negotiated contract was truly appreciated. Council ftnds Mr. Underhil1's expertise to be a valuable asset and resource. Once again, we appreciate the County making his services avaUable. Yours very truly, TOWN~ OF MALAHIDE --~ .. / . ~C.A.O.lCLERK H:\cj~na's filC:<i\collnty thank you. h. uT1dcmill.wpd RANDALL R. MII1.ARJ) C.A.O.i<;¡'~k l£m~i1; dcrk@rown:;hip.mnJ.\'Ihldc-.on.c."I SUSAN E. wn.sON Trca.mm,· Em::¡i]: rr~:'I$l'ter@lrown:,:hp_m:'¡]:'Ihide.Oì'I_ç."I IE:-::: Fedetation of Canadian Municipalities Fédération <on.d;'nne des municipalités May 14. 2004 Please distribute to all members of Council MEMBERS' ADVISORY FCM will advocate an expanded international role for municipalities in the Government of Canada's International Policv Review The Govemment of Canada is embarking on an Intemational Policy Review (IPR) that will assess how Canadians can best take up the challenges of building democratic societies, assisting countries in conflict, and exchanging expertise and innovation with the rest of the world, and bolstering intemational trade and competitiveness. Canadian municipalities represent an untapped national resource that can contribute significantly to meeting Canada's international objectives. While Canadian municipalities are very active intemationally already, their contribution can be made stronger and more relevant through a coordinated partnership with the federal govemment. With the support of FCM's Board of Directors and the Big City Mayors' Caucus, FCM is now developing a position on the role of municipal govemment in Canada's intemational policies and programs in preparation for the public consultation related to the IPR. FCM's submission will demonstrate why and how municipalities should play an expanded role in Canada's international engagement. FCM is consulting its members to develop its submission. In an effort to reach a broader base of Canadian municipalities in this process, we have dedicated a section of our website to involving FCM members and the public. We encourage your staff and council to visit the FCM Web site at www.fcm.ca (click on International Policy Review) to view a five-minute presentàtion by Yves Ducharme, President of FCM and Mayor of Gatineau, Québec. His speech outlines the main elements of our submission. Please also provide your input to this process by completing our online questionnaire. The questionnaire should take no longer than five minutes to complete and will be used to further develop our submission. You may also provide further comments in our online discussion forum. Thank you in advance for your participation in this important dialogue. Your contribution is much appreciated. For more information: Donna Chiarelli, Knowledge Management Officer Intemational Centre for Municipal Development Ph: (613) 241-5221, ext. 315 dchiarellitmfcm.ca ~..- ""'"" COUNTY OF ELGIN By-Law No. 04-16 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY 25th. 2004 MEETING" WHEREAS pursuant to Section 5.1 of the Municipal Act. 2001, S.O. 2001, c.25, the powers of a municipality shall be exercised by its council; and WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, the powers of every Council shall be exercised by by-law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That action of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin at its meeting held on May 25, 2004, be hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law. 2. THAT the Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer or alternate are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first and second time this 25th day of May 2004. READ a third time and finally passed this 25th day of May 2004. Mark G. McDonald, Chief Administrative Officer. David M. Rock, Warden. COUNTY OF ELGIN By-Làw No. 04-16 "BEING A BY-LAW TO PROVIDE TO ESTABLISH THE 2004 TAX RATIOS. AND TO ESTABLISH THE 2004 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper-tier municipality shall in each year establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities; and WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality establish for each property class, a single tax ratio for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality may opt to have certain optional property classes apply within the County. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the 2004 tax ratios for the County of Elgin set out on Schedule "A", attached hereto and forming part of this by-law, be approved and adopted by Council. 2. That the 2004 tax rates for the assessment in each property class set out in Schedule "B", attached hereto and forming part of this by-law, be approved and adopted by Council. 3. That the large industrial class be chosen as an optional property class. READ a first and second time this 25th day of May 2004. READ a third time and finally passed this 25th day of May 2004. David M. Rock, Warden. Mark G. McDonald, Chief Administrative Officer. 7 COUNTY OF ELGIN BY-LAW 04-16 SCHEDULE A PROPERTY CLASS RESIDENTIAUFARM MULTI-RESIDENTIAL FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL COMMERCIAL OCCUPIED COMMERCIAL VACANT LAND INDUSTRIAL OCCUPIED INDUSTRIAL VACANT LAND LARGE INDUSTRIAL OCCUPIED LARGE INDUSTRIAL VACANT PIPELINES FARM MANAGED FORESTS 2004 1.0000 2.3458 0.5000 1.6376 1.1463 2.2251 1 .4463 2.8318 1.8407 1.1446 0.2500 0.2500 8 · COUNTY OF ELGIN BY-LAW 04-16 SCHEDULE B PROPERTY CLASS RESIDENTIAL MULTI-RESIDENTIAL FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL COMMERCIAL OCCUPIED COMMERCIAL VACANT LAND INDUSTRIAL OCCUPIED INDUSTRIAL VACANT LAND LARGE INDUSTRIAL OCCUPIED LARGE INDUSTRIAL VACANT PIPELINES FARM MANAGED FORESTS Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 2004 TAX RATES 0.557487% 1.307753% 0.278744% 0.912941% 0.639059% 1.240465% 0.806302% 1.578692% 1.026150% 0.638100% 0.139372% 0.139372% 9 - Press Release - Association of Ontario Road Supervisors Municipal Trade Show June 2 & 3, 2004 East Elgin Community Complex, Aylmer, Ontario Every year the Association of Ontario Road Supervisor's (AO.R.S.) in conjunction with a local road supervisors association holds a municipal trade show in a different section of Ontario. This trade show has proven to be the largest municipal trade show of its type in Canada each year. Representatives from almost every municipality in Ontario attend this significant annual event. On June 2nd and 3rd, 2004 the trade show will be hosted by the Elgin County Municipa'l Supervisor's Association and held at the newly constructed East Elgin Community Complex in Aylmer. Wednesday, June 2nd, 2004 AO.R.S. Municipal Trade Show open from 9:00 a.m. to 4:00 p.m. Opening Ceremonies and Dignitaries Address at 11 :00 a.m. Thursday, June 3'd, 2004 AO.R.S. Municipal Trade Show open from 9:00 a.m. to 4:00 p.m. Proaram Hiahliahts ,. Construction Equipment & Materials · Contractors · Parks and Recreation · Equipment and Supplies · Sewer Equipment · Recycling Equipment · Snow Removal Equipment · Water System Equipment and Materials · Maintenance Equipment · Consulting Engineers and Software We would encourage any person interested in the latest products and services that assist in maintaining and improving our great municipal infrastructure assets to attend. Admission is free if visitors have pre-registered prior to May 21 st, otherwise admission is $10 at the gate. I " ! l """ ~._-- --..- ..~ ...- "-----',,. ..... - - ~ PETITION TO BE PRESENTED TO COD rTY CO , elL MA Y 25, 2004 í I 'næ: IÞ'rl#flÑ I ¡fA' r ¡e>'" IA i I ! LW$C#JJItIØI / " "/ I Ii i' 'I j [I ! J(_ , u. 'I'I¡tÍÎ f1ht/Afl"Z rJÎJo"iJ ~ we ¡;)6 .JÎ}fTFJ.~/#MPþ¡f '/T~F ~fff!P t!.#/i¡::-/, . 'c:>OIJ/¡¡:í I1I4ZÆ¿ '-. j ~~. @i ~ ~7