November 22, 2005 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. NOVEMBER 22. 2005 - 9:00 A.M.
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - for the meeting of November 8, 2005
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
2 9:00 a.m. Employee Recognitions (see attached list)
3-8 9:30 a.m. Anne Kenny, Elgin Community Futures Development Corporation,
providing information on the Community Transition Program
(see attached)
11 :30 a.m. Presentation to Malcolm Gilpin and Randall Denning of the
Thames EMS
11 :45 a.m. Duncan McPhail, Chair, Land Division Committee, Annual Report
(see attached)
9
5th
10-45 6th
7th
46-55
56-69
8th
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
70 13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
Dates to Remember:
December 13 7:00 p.m. - Warden's Election
December 15 9:00 a~m. - Regular Council Meeting
EMPLOYEE RECOGNITION - NOVEMBER 22. 2005 COUNCIL MEETING
HOMES
Ruth Vanbree 30 years (full-time) Bobier Villa
Gloria Cowell 25 years (full-time) Bobier Villa
Linda Kingston 20 years (full-time) Elgin Manor
Laurie Nesbitt 15 years (full-time) Bobier Villa
Linda Taylor 15 years (full-time) Elgin Manor
Amber Siple 15 years (full-time) Elgin Manor
Wendy Liebregts 15 years (part-time) Elgin Manor
Arthur Skinner 15 years (part-time) Elgin Manor
Diane Kuranyi 10 years (full-time) Bobier Villa
LIBRARY SERVICES
Colleen Devos 15 years (part-time) Springfield Branch
ADMINISTRATIVE SERVICES
Susan Galloway 20 years (part-time) Land Division
Community Transition Program
Program Guidelines
Introduction
The Community Transition Program (CTP) is a $15 million fund established by the Province of
Ontario to assist the tobacco-growing communities of the Counties of Brant, Elgin, Norfolk and
Oxford to move to a sustainable economic base. The CTP is contracted by the Ontari.o Association
of Community Futures Development Corporations (OACFDC) and administered by the four
Community Futures Development Corporations (CFDCs) located in the tobacco-growing region to
encourage long-term, sustainable economic development.
Community Transition Program
Box 732, #4077 Highway 3 East,
Simcoe, Ontario N3Y 4T2
Phone: (519) 426-6147 or toll free 1-866-334-8767
Fax: (519) 428-0074
www.communitytransition.com
E-mail: infoca;communitytransition.com
The Community Transition Fund is part of a $50 million initiative of the Province of Ontario
designed to assist Ontario's tobacco growers and their communities. The Province of Ontario
provided $35 million in April 2005 to the Ontario Flue-Cured Tobacco Growers Marketing Board
to assist growers who wished to exit the industry.
The Government of Ontario has directed that projects in conflict with their commitment to a smoke
free Ontario should not be considered for funding under the Community Transition Program.
Before you apply - Read these guidelines, then talk to us!
Discuss your proposal idea with a CTP Program Officer at the Community Transition
Program office listed above before you begin your project pre-proposal or fill out your
application. They will be able to answer questions and provide information about
resources or other sources of funding to su ort and enhance your ro'ect.
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
1
The Goal of the Community Transition Pro2ram
The Province of Ontario has provided $15 million to assist tobacco-growing communities of
the counties of Brant, Elgin, Norfolk and Oxford to move to a sustainable economic base.
The intent of the program is to fund cost-shared proposals that will help diversify the local
economy and create tangible economic benefits.
This fund is a catalyst that enables citizens, organizations and municipalities in the tobacco-
growing region to develop initiatives to meet this goal.
Funding Principles
CTP funds project proposals that meet the goal of the fund. Preference is given to projects which:
1) are focused on the tobacco growing areas of the four counties;
2) are directed at assisting those individuals, businesses and communities most affected by the
decline in the tobacco industry;
3) demonstrate tangible, sustainable economic benefits such as job creation;
4) assist the communities in the tobacco-growing region to diversify;
5) are cost-shared;
6) demonstrate community support;
7) leverage other private or public funding;
8) demonstrate collaboration, partnerships and regional approaches;
9) demonstrate conformity to community planning;
10) reduce out-migration.
Funding Categories
The CTP fund places priority in supporting projects in the following three areas:
1. Sustainable, diversified economy
The tobacco growing region's ability to make a transition into a more diversified economy
depends on initiatives that stimulate economic growth. A sustainable economic base is achieved
by the entrepreneurial action of enterprises in the economy. Enterprise diversification will focus
on proposals for new ventures or existing enterprises that develop new directions in the
diversification of markets and processes.
The CTP fund places priority in supporting initiatives that:
a) promote innovation, research and development;
b) explore and expand markets for existing or new crops, processes or products;
c) promote start-up of new agri-food processing facilities;
d) market the economic potential of the tobacco growing region;
e) expand the industrial capacity of the region;
f) promote expansion of other economic sectors;
g) promote start-up of alternate enterprises;
h) promote expansion of existing businesses into diverse directions;
i) promote investment attraction.
j) provide market research or business plans that relate directly to a project which
meets the program goals
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
2
2. Community Capacity for Growth
In order for the region to successfully diversify its economy and to compete equally with other
communities in Ontario for investment, there must be the capacity to accommodate and support the
social, economic and physical changes required to facilitate the transition. Residents, particularly
those most impacted by change, will look to local government, institutions and organizations for
community-based solutions; this means making the necessary changes which will allow growth
and diversity to flourish. Local governments need to ensure that the physical infrastructure (roads,
water, power, communications) supports new enterprises. Institutions and organizations need to be
responsive to the demands of business and workers in transition.
The CTP fund places priority in supporting initiatives that:
a) provide technical knowledge and support;
b) increase the knowledge base in regard to agriculture diversification and alternate crops;
c) increase institutional capacity to provide assistance such as business planning, marketing,
projections to business enterprises;
d) facilitate transportation to markets;
e) ensure infrastructure is in place to support new technologies and manufacturing processes.
3. Human Capacity for Change
Communities in transition need to be mindful of the needs of those most impacted by the changes
taking place - farm families, workers and those operating supporting businesses. Human Capacity
for Change will focus on proposals of community groups, institutions and organizations that assist
farmers, families, workers and business owners to manage the transition.
The CTP fund places priority in supporting initiatives that:
a) provide personal and career counseling and prior learning assessment;
b) support programs for families;
c) deliver self employment programs which offer business skills;
d) facilitate technical skill certification and apprenticeship opportunities including wage
subsidies for retraining ;
e) facilitate education and training for career opportunities;
f) identify skill needs and other requirements for the emerging economy;
g) provide information about new crops, processes, technologies and facilitate the integration
of these into existing or new enterprises;
h) prevent youth out-migration by enabling young people to work in the community and
giving them internship opportunities;
i) create programs and services locally, which are not readily available elsewhere.
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
3
Assessment Criteria
In addition to the funding priorities, projects will also be assessed on factors such as:
a) addressing one of the funding priorities;
b) involving many of the funding principles;
c) ability of the applicant to carry out the proposal and achieve the declared outcomes;
d) ability of the applicant to manage funds;
e) the do-ability of the proj ect, ease of implementation;
f) degree of innovation;
g) partnerships;
h) sustainability;
i) market impact;
j) job creation.
Project Funding Limits:
Projects that address Category 1 -Sustainable. Diversified Economy, may be funded up to a
maximum of $1.0 million. Applicants must provide matching funds of a minimum of 50% of
project costs.
Projects that address Category 2 -Community Capacity for Growth, may be funded up to a
maximum of $1.0 million. Applicants must provide matching funds of a minimum of 50% of
project costs.
Projects that address Category 3 -Human Capacity for Change, may be funded up to a maximum of
$1.0 million. Applicants must provide matching funds of a minimum of 20% of proj ect costs.
All projects must be cost-shared. Applicants are expected to bring cash and in-kind contributions
to their project proposal. In-kind contributions maybe considered up to 25% of the applicant's
portion of project costs.
Program Approval Committee Conditions
The Project Approval Committee reserves the right to negotiate project funding amounts. PAC
reserves the right to approve funding subject to certain conditions such as: approval of a zoning
by-law amendment if required, proof of adequate liability insurance, and the applicant signing a
declaration regarding legal matters.
Who can apply?
a) non-profit/not-for-profit, incorporated organizations;
b) registered business enterprises such as sole proprietors, corporations and partnerships
(supporting documentation to be provided);
c) legally-constituted collaborative of two or more businesses;
d) municipalities and their agencies;
e) charitable organizations;
f) educational institutions/social service institutions.
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
4
Eligible Costs
CTP can provide funding for reasonable operational project costs. Proposals must provide a
detailed budget with full description of proposed project costs. Anticipated capital costs and
leasehold improvements will be negotiated as part of the project approval process.
CTP will not fund:
a) projects which in any way involve religious, political or illegal activities;
b) activities that could be deemed as discriminatory as defmed by the Ontario Human
Rights Code;
c) purchase of land! real estate;
d) debt or deficit reduction;
e) project costs incurred or completed prior to project approval.
Duration of Projects
Single year or multi-year projects will be considered supported by a sustainability plan for a term
to be determined appropriate by the PAC.
Other Government Funding
Applications can be made which have funding from other government programs. All applicants
will need to identify all sources of government funding from other programs.
Proposal! Application Process
Step 1
Read the CTP guidelines first to determine if your organization is eligible to apply and the
proposal is a good fit with the Funding Principles, Funding Priorities and the Assessment Criteria.
Step 2
Contact the CTP staff located at your nearest Community Transition office.
Step 3
Prepare and submit a pre-proposal to the CTP staff using the pre-proposal form. The pre-proposal
format does not exceed 3 pages in length.
a) an overview of the project including: title, location, start date, estimated completion
date;
b) description of the nature and intent of the project;
c) relevance to the funding principles and priorities and the anticipated benefits to the
community;
d) a project budget summary.
Step 4
Meet with the CTP staff to review your pre-proposal. A copy of all pre-proposals will be provided
to the PAC members as information items.
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
5
Step 5
A full proposal will be required for all projects that a CTP Program Officer identifies as meeting
the program goals. The application must include all required information as set out in the CTP
guidelines. The application and project proposal must be completed to the satisfaction of the CTP
staff prior to submission to the PAC.
Approval Process
The Project Approval Committee (PAC), which is comprised of representatives from Brant, Elgin,
Norfolk and Oxford, has the responsibility for final approval of all proposals. No verbal
presentations will be made to the PAC. All decisions by the PAC are finaL Applicants wishing to
appeal may alter their submission to meet the program goals and re-submit.
Agreements
. Each proposal that is approved for funding by PAC will be implemented by a formal
agreement specifying the responsibilities of each party, the items for which expenditures
are anticipated, the conditions under which payments will be made and mutually agreed
upon measures designed to assess the success of the activities in attaining their objectives.
. Expected Results and Outcomes-CTP projects are expected to assist the communities
most affected by the decline in tobacco industry towards a more diverse economy and to
produce real economic benefits. Recipients of funding will be expected to report at pre-
determined intervals on the achievement of results in relation to the program's funding
principles and priorities.
. Disbursement of Funds/Basis of Payment-Advance payments may be made to enable the
project to commence and operate. As appropriate, progress payments will be issued
relative to achievement of negotiated milestones. The CFDC that administers the CTP
project agreement may withhold up to 10% of the value of the project until the final
account of the project has been received.
. Disposal of Capital Assets-In the event of a premature end of a project, the disposal of
capital assets will be determined by PAC on a project-by-project basis.
. Intellectual Property-Where it is to the advantage of the community and not detrimental
to the goals of the recipient, the CFDC will negotiate shared-use of any intellectual
property developed by the recipient or through a third party.
Audit
Each agreement will specify that the CTP administrators retain the right to audit the records of the
recipients of CTP funds. CFDC/CTP staff may monitor projects, including fmancial records,
project milestones and achievement of expected outcomes.
The PAC reserves the right to modify the Program Guidelines in an effort to meet the program
goals.
Termination of the Community Transition Program
The eTP program terminates when the $15 million provided by the Province of Ontario is
depleted.
The Community Transition Program is supported entirely by the Province of Ontario.
CTP Program Guidelines Approved by PAC October 20, 2005
Printed November 2005
6
LAND DIVISION COMMITTEE REPORT
November 22, 2005
To the Warden and Members of the Elgin County Council
The Land Division Committee reports as follows:
LAND SEVERANCES
NOVEMBER 1, 2004 TO OCTOBER 31, 2005
Granted Not Existing New Surplus Retirement Easement! Deferred
Municipality Conditionally Granted Lot Lot Dwelling Lot Right of Way/ or
Lease Tabled
2004 2005 2004 2005 2004 2005 2004 2005 2004 2005 2004 2005 2004 2005 2004 2005
AYLMER 1 6 - - 1 1 5 - - - -
BAYHAM 29 35 1 2 8 4 17 27 2 3 2 1 - 17 10
CENTRAL ELGIN 22 18 - 3 7 8 8 6 - 6 4 1 2
DUTTON/DUNWICH 14 15 - 2 3 5 7 7 2 3 2 - 1
MALAHIDE 50 44 1 2 6 5 41 30 2 6 1 3 - 1 5
SOUTHWOLD 9 5 - 4 3 5 2 - - - - 1
WEST ELGIN 16 4 - 3 2 7 2 1 3 2 -
TOTAL (2004 - 143) 141 2 31 86 7 14 3 21
TOTAL (2005 -136) 127 9 28 79 12 8 0 16
Number of Hearings - Full Days 6
- Half Days: 5
ALL of which is respectfully submitted.
~a;)~~~
Chairman.
REPORTS OF COUNCIL AND STAFF
November 22. 2005
Staff Reports - (ATTACHED)
11 Tree Commissioner/Weed Inspector - Year-End Report for 2005
13 Director of Engineering Services - Talbot Line - Petition to Complete Improvements
15 Director of Engineering Services, Directorof Senior Services - Terrrace Lodge -
Terrace Lodge - Upgrades 2005 Construction
17 Ambulance & Emergency Management Coordinator - Final Report - Ambulance Base
Building Committee
19 Ambulance & Emergency Management Coordinator - Ambulance Quarterly Report Update
22 Ambulance & Emergency Management Coordinator - Joint County EOC Education/
Training Session
23 Director of Financial Services - Federal Gas Tax Contract
25 Director of Financial Services - Budget Comparison - September 30, 2005
29 Financial Analyst, Director of Financial Services, Director of Engineering Services -
Capital Projects Budget as at November 1, 2005
Director of Senior Services, Elgin Manor - Follow-up Compliance Review
10
REPORT TO COUNTY COUNCIL
FROM:
Rob Lindsay, Tree Commissioner/Weed Inspector
DATE:
04 November 2005
SUBJECT: Year-End Report for 2005
INTRODUCTION:
Below is a year-end summary of activity regarding the Elgin County Tree By-Law 87-6 and
Woodlands Conservation By-Law No. 05-03 for the months of November 1, 2004 to
October 31, 2005 and the Weed Orders issued between June 7 and October 15, 2005.
DISCUSSION:
Logging Activity/Notice of Intent: This year 209 Notices of Intent were submitted from
November 1, 2004 to October 31, 2005. Intents were filed as follows by municipality:
Bayham 38, Malahide 36, Central Elgin 19, Southwold 27, Dutton/Dunwich 45, and West
Elgin 44. This number is up 29 from last year.
Applications for Minor Exception: There were 5 applications to clear woodlands within
the County. Four applications were approved by County Council with 6.94 hectares being
cleared. Approved clearings conformed to the County No Net Loss Policy with equivalent
hectares replanted. Summary of approved clearings and replanted areas by municipality:
6.27 hectares in Bayham, 0.2 hectares in Malahide, 0.2 hectares in Central Elgin, and 0.34
hectares in West Elgin. This is the same number of applications as last year.
Violations: There was one violation that occurred this year totalling 0.425 hectares of
unauthorized land clearing. Summary of violations by municipality: 0.425 hectares in
West Elgin. Replanting for this violation will take place in the fall of 2005 and spring of
2006.
Weed Complaints and Orders: During the year 18 complaints were received regarding
weed problems. Upon inspection of the complaint, 10 Weed Orders were issued when the
affected landowner could not be reached by telephone. There were 5 complaints dealt
with by phone to inform the landowner that they were in violation of the Weeds Act, who
complied without an Order. There were 3 weed complaints that could not be dealt with
under the Weeds Act, as the areas were not within close proximity to agricultural or
horticultural operations.
Promotion/Open House: Pamphlets are available at all municipal offices and
newspapers ads go out in all Elgin newspapers regarding the Tree By-Law.
2
During the past year the Tree Commissioner attended both the Elgin/Middlesex Woodlot
Owners Association and the South-western Ontario Logger Association Annual General
Meetings.
Tree By-law: During the past year, the working committee reviewed and prepared the
new Woodlands Conservation By-Law No. 05-03 which was passed by Elgin County
Council on September 13th, 2005.
During this process the proposed by-law was circulated for public review and comment.
Following passing of the by-law letters were sent to all logging companies and foresters
who have worked in Elgin County in the past 5 years.
RECOMMENDATION:
THAT the report entitled "Year-End Report for 2005" dated November 4,2005 from the
County Tree Commissioner and Weed Inspector be received and filed.
Respectfully Submitted
Rob Lindsay,
Tree Commissioner/Weed Inspector.
Mark
Chief Administrative Officer.
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director Engineering Services
DATE: November 7,2005
SUBJECT: Talbot Line - Petition to Complete Improvements
INTRODUCTION
The County of Elgin has received a petition from approximately 150 people requesting that
major improvements be completed to Talbot Line (County Road #3) within the
Municipality of DuttonjDunwich.
DISCUSSION:
The County of Elgin has received a petition stating:
"We being ratepayers andjor frequent travellers on County Road No.3 also known
as Talbot Line in the Municipality of DuttonjDunwich request that the County of
Elgin make major repairs to the above mentioned highway."
As Council is aware, the County faces a backlog of capital infrastructure road needs in
excess of $130 Million and approximately $4.3 Million is allocated annually to address
those needs. New funding programmes such as COMRIF and Gas Tax credits are aiding
with these needs, however road infrastructure needs remain under-funded.
Within the 5 year capital plan, staff is proposing to place a thin cold mix overlay on Talbot
Line over the next three years as a remedial measure to maintain and prolong the road's
current condition until significant repairs can be made in the future.
Talbot Line between ChathamjKent and Talbotville is approximately 50 kilometres in
length and more than $15 Million dollars is required to make improvements, rehabilitate
the surface and replace the ageing drainage infrastructure. A thin cold mix overlay should
prolong the road's current condition for 5 to 8 years at a cost of $750,000.
CONCLUSION:
The County has received a petition to make major repairs to Talbot Line in the Municipality
of DuttonjDunwich. As part of the five year capital plan, staff is proposing to place a thin
cold mix overlay on Talbot Line in 2006, 2007 and 2008 to prolong the condition of the
roadway until a rehabilitation may commence. In 2007, staff is proposing to place the
surfacing in DuttonjDunwich.
RECOMMENDATION:
THAT a letter be sent to the Municipality of DuttonjDunwich in response to the petition to
make major repairs to Talbot Line indicating the County of Elgin's plans for this section of
roadway.
G>>J~~
Approved for Submission
AnJ
Chief Administrative Officer
------
Respectfully Submitted
Clayton D. Watters
Director of Engineering Services
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Rhonda Roberts, Director of Senior Services - Terrace Lodge
DATE: October 3, 2005
SUBJECT: Terrace Lodge - Upgrades 2005 Construction
INTRODUCTION:
As part of the approved capital budget, tenders were issued as per the County's
purchasing policy and sealed bids were received on Thursday, October 20, 2005 for
renovations to the Alzheimer's (lower north wing) at Terrace Lodge.
DISCUSSION:
Formal tenders were received as follows:
limited
. One company submitted a late bid, another company was present but did not submit
realizing their bid would be considered as a late submission. Graceview Enterprises
submitted the lowest price for several projects that were combined into one contract.
These projects include: magnetic locks for doorways, air handling units, dining lounge
for secured residents, garbage compactor, lighting in visitor parking and the
replacement of the flat roof on the two wings. Graceview Enterprises submitted bid was
$945,880 (including taxes). The bid includes labour, material and equipment required to
complete the project as specified in the tender documents.
Seven individual approved projects had been included into single contract in order to
achieve cost efficiencies for the project, which have an approved allocation of $570,000.
Therefore the project is more than 66% above the approved capital budget.
Due to the construction price being more than 66% above the group capital budget
staff are proposing that the contract be cancelled. Since the County of Elgin is required
to complete four out of the seven projects to meet ministry standards, staff are
suggesting re-tendering for these four projects. The four are: magnetic locks (security
issue), air handling units (present units are not working), flat roof replacements on
wings (roof is presently leaking) and resident security improvements (security issue).
These four projects have an approved allocation of $295,000.
Staff would also suggest that a re-evaluation of the capital program at Terrace Lodge
be completed in 2006. This re-evaluation would include a short term (within 2 years), a
medium-term (2. to five years) and a long-term (5 to 10 years) capital program. This
program will be established in order that staff and Council can decide on the future of
Terrace Lodge. Staff is suggesting that a short, medium and long term capital plan,
which should include a financial analysis of the County's long term debt be completed
by the fall of 2006 for implementation in 2007,
CONCLUSION:
Staff are recommending that the tender for the Terrace Lodge upgradesj2005
construction be rejected and the County solicit bids as per our purchasing policy for the
four individual projects: magnetic locks air, handling units flat, roof replacements and
resident security improvements. This is due to the cost of the original contract, which is
66% higher than our approved capital budget.
Also staff are recommending that a short, medium and long-term capital plan be
completed for Terrace Lodge along with a financial analysis of the County's long term
debt and this report be completed by the fall of 2006.
RECOMMENDATION:
That all the tenders for upgradesj2005 construction - Terrace Lodge renovations be
cancelled and re tender for four approved capital projects: magnetic locks, air handling
units, flat roof replacements and resident security improvements; and also,
That staff prepare a report on the short term, medium term and long term capital plan
for Terrace Lodge that includes a financial analysis of the County of Elgin's long-term
debt.
Cbwv- ~
Approved for Submission
~d~
Chief Administrative Officer
_.
Respectfully Submitted
Clayton Watters
Directo.~. E. nginee ing Services
~ ~
Rhonda Roberts
Director, Senior Services - Terrace Lodge
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator
DATE: November 15, 2005
SUBJECT: Final Report - Ambulance Base Building Committee
INTRODUCTION:
In October of 2003, County Council made a decision to approve the purchase of land and
to build two ambulance bases in St. Thomas.
The ambulance bases have been built and this is a final report to Council regarding this
process.
DISCUSSION:
Council's decision to build the ambulance bases was in response to the St. Thomas Elgin
General Hospital's request that current hospital ambulance base facilities were required by
the hospital for another use, and in response to current and projected population growth
and response time standards in the City of St. Thomas and neighbouring county areas.
In November of 2003, Council approved the creation of the Ambulance Base Building
Committee, comprised of the Warden, James Mcintyre, Councillor David Rock, with
support from the CAO, Ambulance & Emergency Management Coordinator, Director of
Financial Services, Director of Engineering Services, Corporate Facilities Officer and
Thames EMS. Council also delegated decision-making authority to this Committee to
build the two ambulance bases within a total budget, including land purchase, of
$2,000,000.
The total cost to date for the two bases is $1,689,000. The estimate for items outstanding
to date is approximately $100,000. The Committee is confident that the project will be
brought in well under budget.
In May of 2005, Council directed staff to prepare a lease agreement between the County
of Elgin and Thames EMS for the two am.bulance bases located at 125 Edward St. and 31
Shaw Valley Drive at a rate of $11.50 sq. ft. Further, the term of the lease is to coincide
with the Ambulance Service Contract renewal time periods. The lease was reviewed by
county solicitors and is in the process of being signed.
Occupancy of the bases occurred by April 1 st, 2005 for the Edward St. Headquarters with a
Grand Opening which was celebrated on June 10th, 2005; and by October 1 st, 2005 for the
Shaw Valley satellite base.
Special mention must be made of the two individuals with on-site decision-making
authority, Corporate Facilities Officer, Jim Carter, and Vice-President of Thames EMS,
Malcolm Gilpin, who spent a significant amount of time overseeing the construction and
liaising with the Contractor.
The Ambulance Base Building Committee wishes to acknowledge Aveiro Constructors
Limited for upholding high building standards, being responsive to County input, limiting
delays where possible and staying within the approved budget.
The County of Elgin wishes to make special mention and acknowledgement of Thames
EMS, namely President Randall Denning and Vice-President Malcolm Gilpin, for their
professional assistance and advice during the building process, and in contributing the
$25,000 Administration Fee, approved by Council for their time and expert advice above
and beyond their ambulance service contractual obligations, back to the County for its use
on behalf of the residents and visitors of Elgin County.
CONCLUSION:
In October of 2003, Council made the decision to own and build two ambulance bases in
the City of St.Thomas to respond to current and future ambulance response requirements.
By October of 2005, the building process is largely completed with the Edward St.
Ambulance Headquarters and the Shaw Valley Drive satellite base. This was done on
budget and where controllable, reasonably on time.
Interaction with the Ambulance Base Building Committee and Aveiro Constructors Limited
was positive and responsive.
Special mention is made of Jim Carter and Malcolm Gilpin, who spent a significant amount
of time overseeing the construction and liaising with the Contractor.
Acknowledgement and special mention is also made of Thames EMS, Randall Denning
and Malcolm Gilpin, for their professional assistance and advice during the building
process, and in contributing their $25,000 Administration Fee back to the County for its
use on behalf of the residents and visitors of Elgin County.
RECOMMENDATION:
That this report be received as information and filed.
Respectfully Submitted
cf~d~~~1u
Ambulance and Emergency
Management Coordinator
Approved for Submission
Mark . cDonald
Chief Adminis ra Ive Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator
DATE: November 15, 2005
SUBJECT: Ambulance Quarterly Report Update
INTRODUCTION:
On November 3rd, the Ambulance Quarterly Report for the period April 1 to June 30th,
2005 was reviewed with Thames EMS General Manager, Ron Liersch and Operations
Manager, Jim Malik.
The Report begins with an apology from Thames EMS for the delay in the preparation of
the report and noted that the delay was the result of the inability to extract the required
data from the MOHL TC in a timely fashion. The final data was not received until October
and that data was missing approximately 8 days of call data in May and 1 day in June.
This report is presented to Council as information to be filed.
DISCUSSION:
With regard to Chute Time compliance (defined as the time from when the crew is
notified to when they are mobile), the standard to be met is to be mobile within two
minutes, 90% of the time. Both city and county vehicles posted excellent Code 4 chute
time compliance, ranging from 95% to 98% of all code 4 calls. There was a marked
improvement in Code 3 chute times over the previous reporting period as well as the Code
8 chute times.
Analysis of Response Times indicated an improvement over the last reporting period with
90% of code 4 calls by St. Thomas vehicles responded to in the 11 minute range versus
13 minutes in the last quarter.
The County vehicles showed a marked improvement in May and June with 90th percentile
response at 16 and 17 minutes respectively. It should be noted that in the county greater
fluctuations in data are expected due to the lower call volumes. (For example, if a base
does 60 calls a month and 6 calls are long distance with greater times, that represents
10% of monthly call volume and will significantly impact average response times versus a
base that does 300 calls per month).
There has also been an improvement noted in response times for the second quarter of
this year versus the same period last year. The 90th percentile for 2005 is in the 13 minute
range as compared to 14 minutes in 2004.
Public Relations - Staff were involved in 77 hours of public service events including Tim
Horton's Camp Day, various school presentations, a "Cool Aid" presentation and a Meth
Lab Training at the Ontario Police College in Aylmer.
Risk Management - two lost work claims were filed with WSIB, both claimants have
returned to full duties; five additional "no lost time" injuries were reported. Three vehicular
accidents occurred during the reporting period, the most significant was due to the wind
catching the driver's door with $1,234 in damage.
Quality Assurance - During this reporting period 7 cards of thank you/appreciation were
received; no complaints were received. Elgin-St. Thomas EMS initiated a first mailing of
patient satisfaction questionnaires. Fifty were sent out in this mailing, with 60% returned.
The responses ranged from 94% to 100% positive for questions such as:
Did the ambulance arrive promptly?
Were the Paramedics neat in appearance; introduce themselves; concerned and caring;
professional in actions; meet your expectations?
Did the Paramedics explain thoroughly what they were doing and why?
Was the ambulance clean and tidy?
What is your opinion of the overall quality of care provided?
Additional questionnaires will be sent out periodically.
Training - An in-service for staff was held for the new portable suction units that were
purchased. A power point presentation and Medical Directive was issued to staff
regarding the T ASER and protocol for T ASER dart removal. GMCP Radio training took
place for all staff in the new radio system and finally, the Pre-Hospital Trauma Life Support
course was presented to 12 paramedics, with this training to continue until all staff have
participated.
Cross-Border Calls - A report of the data available for cross border calls by Elgin-St.
Thomas EMS indicated that over the reporting period approximately 137 cross border calls
took place.
CONCLUSION:
The Quarterly Report for the period April 1 st to June 30th, 2005 was reviewed and was
very positive regarding chute time and response times. This improvement may be
attributed to the u~staff that was approved by Council in Dutton Dunwich, which became
effective March 6t , 2005.
It is expected that there will be more Public Relations time by staff through the next
reporting period which will encompass the summer months.
Staff is pleased to see that the satisfaction questionnaires have started to be mailed out to
the public and responses analysed.
It is hoped that the Ministry will make significant strides in addressing the serious data
issues it faces in the very near future.
RECOMMENDATION:
That this report be received and filed as information.
Respectfully Submitted
Approved for Submission
~ ~~
Mark. oflslcr-- .
Chief Administrative Officer
~ Ch~~
Lary AndrusIak
Ambulance and Emergency
Management Coordinator
MEMORANDUM
DATE:
November 14, 2005
TO:
County Council
FROM: LARYSA ANDRUSIAK, AMBULANCE & EMERGENCY MGT. COORDINATOR
SUBJECT: Joint County EOC EducationlTraining Session
I wanted to send you a note regarding the above to let you know what I am working on.
I am proposing to bring together our County Council and to issue invitations to our County
EOC (Emergency Operations Centre) members as well as all lower tier municipal EOC
members to attend a half day educationl training session to be hosted by the county.
I have invited the St. Thomas Health Unit which sits on all our county EOC's to present to
the group regarding the local Pandemic Plan, their Emergency Response Plan, and any
other issues they feel would be useful for our EOC's to be aware of. I would also like the
Medical Officer of Health to introduce herself to the group.
I have also invited the STEGH to inform the group regarding the hospital Emergency
Response Plan, CBRN level designation, equipment purchased and training provided so
that the group is aware of the hospital CBRN capabilities - this is a fairly new initiative. I
would also provide them the opportunity to let us know what their assumptions are
regarding emergencies, communications, etc.
This is very timely, as I have just received correspondence from the Ontario Chief Medical
Officer of Health, Sheila Basrur indicating that all stakeholders need to work together and
create opportunities for dialogue now.
This would also fulfil a requirement for education and training of EOC members, which is
required annually as part of the Community Emergency Essential Program.
The proposed date of this session is February 2, 2006. It will be held at the County
Building basement lunchroom from 9 a.m. to 12:30.
Please mark this date in your calendars.
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
November 9,2005
SUBJECT: Federal Gas Tax Contract
INTRODUCTION:
The Municipal Funding Agreement for the transfer of federal gas tax revenues requires
signatures in order for the funds to flow to the County.
DISCUSSION:
As reported earlier to Council, eligible projects include: public transit, water, wastewater,
solid waste, community energy systems, local roads, bridges and tunnels, and active
transportation infrastructure.
Municipalities must demonstrate that the funding used for a project is incremental. The
revenue must result in increased investment in environmentally sustainable municipal
infrastructure equal to the amount of revenue received. Over the life of the agreement
municipalities will demonstrate through an outcomes report their progress towards clean
air, clean water, and reduced greenhouse gas emissions. During 2006, AMO will work
with municipal associations and Infrastructure Canada to develop outcome and output
indicators.
Municipalities that choose to use funding for local roads and bridges must submit a plan
outlining the sustainability outcomes prior to expending any funds.
Over the life of the agreement, municipalities will be required to demonstrate through
existing planning instruments and processes or through the creation of a new planning
document that the municipality has an integrated community sustainability approach. This
includes consultation with community members and provides direction for the community
to realize sustainability objectives including environmental, culture, social and economic
objectives. Through 2006, AMO will work with its federal, provincial, and municipal staff
partners on ways to help municipal governments achieve this national requirement.
CONCLUSION:
In order for the gas tax funds to be released to the County, the agreement must be signed
and returned to AMO along with the appropriate by-law.
RECOMMENDATION:
THAT the Warden and Chief Administrative Officer be authorized to sign the Municipal
Funding Agreement for the Transfer of Federal Gas Tax Revenues under the New Deal for
Cities and Communities; and,
THAT the funds to be received for 2005 - ($471,075) - be set aside in a reserve and a
report be presented to Council in the new year outlining possible uses for those funds;
and,
THAT the by-law be prepared.
Respectfully Submitted
Approved for Submission
?~
Linda B. Vege
Director of Financial Services
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
November 8, 2005
SUBJECT:
Budget Comparison - September 30, 2005
Introduction:
Attached is the budget comparison to September 30, 2005 for the County operating
departments.
Discussion:
Warden and Council - positive variance - 31,643 - timing of payrolls. Convention
expenditures are under budget as well as the warden's banquet budget line will not be
expended until later in the year.
Human Resources - positive variance - 28,560 - staffing changes.
Overall the three Homes are in a positive position. Revenues are coming in line with the
increases as reported to Council earlier. As discussed with Council when the 2005 budget
was presented, all departments estimated minimum increases in the benefits line. Some
departments within the Homes and within other departments may have negative variances at
year end for benefits.
Museum - positive variance 24,320 - wages are over budget by (10,860). A report was
presented and approved by Council that some of the wage line in Archives would be utilized
by the Museum. Overall, this does not affect the bottom line. Archives currently has a positive
variance in wages of $10,996.
Library - positive variance - 69,006 - the total provincial grant for 2005 has been received in
July - 116,739.
Ambulance Services - positive variance 146,881 - Elgin County received a grant in the
amount of 41 ,822 to upgrade and enhance medical diagnostic and treatment equipment. This
shows in the budget comparison as a positive variance in the Province of Ontario line and a
negative variance in the operations line.
The WSIB reserve has been reviewed and should have a small positive variance at year end.
All other departments are reasonable.
Recommendation:
THAT the report titled Budget Comparison - September 30, 2005 and dated November 9,
2005 be received and filed.
Respectfully Submitted
~~J.1
Linda B. Veger~
Director of Financial Services
~b"'i~6;~
Mark G. McDonald
Chief Administrative Officer
---"
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 9 Periods Ending September 30, 2005
Total YTD YTD Variance %OF
Budget Budget Actual 0 Budget
Warden & Council
Wages 168,274 126,205 112,178 14,027
Benefits 7,573 5,680 4,832 848
Operations 70,175 54,794 38,026 16,767
Total 246,022 186,679 155,037 31,643 63.02%
Administrative Services
Wages 249,750 187,313 182,514 4,799
Benefits 52,448 39,336 39,535 (199)
Operations 14,700 11,025 10,775 250
Total 316,898 237,674 232,824 4,850 73.47%
Financial Services
Wages 281,000 210,750 206,849 3,901
Benefits 67,440 50,580 50,202 378
Operations 17,151 12,863 9,576 3,288
Total 365,591 274,193 266,627 7,567 72.93%
Human Resources
Wages 322,279 241,709 221,977 19,732
Benefits 68,000 51,000 50,384 616
Operations 19,550 14,662 6,451 8,211
Total 409,829 307,372 278,812 28,560 68.03%
Administration Building
Wages 116,600 87,450 85,327 2,123
Benefits 30,300 22,725 20,869 1,856
Operations 74,300 55,725 10,203 45,522
Total 221,200 165,900 116,399 49,501 52.62%
Corporate Expenditures
Insurance 206,500 203,754 196,502 7,252
Telephone 33,000 24,750 16,731 8,019
Legal & Professional 87,000 65,250 65,908 (658)
Retiree Benefits 41,000 30,750 29,222 1,528
Other Expenditures 76,515 57,386 33,932 23,454
Total 444,015 381,890 342,295 39,595 77.09%
Engineering
Wages 245,000 183,750 181,606 2,144
Benefits 53,000 39,750 41,044 (1,294 )
Operations 82,000 61,500 26,390 35,111
Maintenance 2,276,259 1,715,945 1,710,695 5,250
Total 2,656,259 2,000,945 1,959,734 41,211 73.78%
Agriculture
Operations 31,876 23,907 16,482 7,425
Total 31,876 23,907 16,482 7,425 51.71%
Elgin Manor
Revenues (4,169,961 ) (3,127,471 ) (3,180,978) 53,507
Wages 3,823,594 2,867,696 2,793,359 74,336
Benefits 1,005,216 753,912 744,527 9,385
Operations 911,144 683,358 534,133 149,225
Total 1,569,993 1,177,495 891,041 286,454 56.75%
Terrace Lodge
Revenues (4,627,251 ) (3,470,438) (3,519,148) 48,710
Wages 3,928,883 2,946,662 2,916,939 29,723
Benefits 993,613 745,210 777,415 (32,205)
Operations 917,741 688,306 567,783 120,523
Total 1,212,986 909,740 742,990 166,750 61.25%
Bobier Villa
Revenues (2,650,555) (1,987,916) (2,017,682) 29,766
Wages 2,611,848 1,958,886 1,991,580 (32,694 )
Benefits 608,993 456,745 468,825 (12,081 )
Operations 653,058 489,794 388,904 100,890
Total 1,223,344 917,508 831,627 85,881 67.98%
Pioneer Museum
Wages 56,553 42,415 53,275 (10,860)
Benefits 11,672 8,754 10,935 (2,181 )
Operations 57,249 42,937 5,575 37,362
Total 125,474 94,106 69,785 24,320 55.62%
Library
Wages 1,028,272 771,204 754,549 16,655
Benefits 227,986 170,989 180,542 (9,553)
Collections 227,500 170,625 170,646 (21)
Operations 106,856 80,142 18,217 61,925
Total 1,590,614 1,192,960 1,123,955 69,006 70.66%
Archives
Wages 135,568 101,676 90,680 10,996
Benefits 27,606 20,705 18,377 2,328
Operations 45,900 34,425 30,699 3,726
Total 209,074 156,805 139,755 17,050 66.84%
land Division
Wages 54,345 40,759 38,899 1,860
Benefits 10,925 8,194 7,059 1,134
Operations (65,2706 (48,9526 ~60,066~ 11,113
Total 14,108 14,108 0.00%
Emergency Measures
Wages 5,000 3,750 3,750 0
Benefits 1,300 975 975 0
Operations 11,800 8,850 3,419 5,431
Total 18,100 13,575 8,144 5,431 44.99%
Information Technologies
Wages 184,622 138,467 135,030 3,436
Benefits 48,002 36,002 30,722 5,280
Operations 318,862 239,146 200,678 38,469
Total 551,486 413,615 366,430 47,185 66.44%
Provincial Offences
Grant (75,900) (56,925) (41,303) (15,622)
Fines Revenues (650,000) (487,500) (499,530) 12,030
Shared Revenues - Municipal 323,355 161,677 127,093 34,584
Wages 159,000 119,250 109,607 9,643
Benefits 33,500 25,125 25,849 (724 )
Operations 180,350 135,262 84,393 50,870
Total (29,695) (103, 111) (193,890) 90,780 652.94%
Ambulance Services
Province of Ontario (1,658,846) (1,244,135) (1,306,647) 62,512
City of S1. Thomas (1,752,254) (1,314,191 ) (1,238,780) (75,411)
Contractor Payments 5,828,740 4,371,555 4,178,399 193,156
Wages 63,650 47,738 47,210 528
Benefits 16,549 12,412 10,768 1,643
Operations 32,500 24,375 59,923 (35,548)
Total 2,530,339 1,897,754 1,750,873 146,881 69.20%
Collections
Revenue (380,000) (285,000) (275,688) (9,312)
Shared Revenues - Municipal 214,069 160,552 126,844 33,708
Wages 42,259 31,694 30,879 815
Benefits 10,565 7,924 8,212 (288)
Operations 7,600 5,700 28,265 (22,565)
Total (105,507) (79,130) (81,488) 2,357 77.23%
REPORT TO COUNTY COUNCIL
FROM:
Jennifer Ford, Financial Analyst
Linda Veger, Director of Financial Services
Clayton Watters, Director of Engineering Services
DATE:
November 15, 2005
SUBJECT:
Capital Projects Budget as at November 1, 2005
INTRODUCTION:
The County of Elgin maintains a capital budget each year which consists of projects that
have been carried forward from prior years and projects from the current year. In
September 2005, Council recommended that $303,464 be applied to the working
shortfall for 2005 thus bringing the capital projects budget to $14,074,115 worth of
capital projects which are currently approved and underway. The remaining projected
budget on these projects currently stands at $4,031,342. The purpose of this report is to
update Council on the status of the capital projects budget at November 1, 2005.
Schedule A includes a summary of the Projects as they appeared on November 1, 2005.
Schedule B is an outline as to the status of the projects as at November 1, 2005.
DISCUSSION:
The projects are broken down into three categories which classifies them by their
anticipated completion dates.
The first category are projects and improvements that historically require annual funding
in the capital budget. The remaining budgetfor these projects is $ 780,742.
Projects scheduled for completion in 2005 compose the second category. These items
may already be completed with an outstanding surplus or deficit or are currently in the
final stages of completion. The remaining budget for these projects is $1,896,633.
Two projects which were not anticipated in the 2005 capital budget have outstanding
balances and are expected to be funded through efficiencies. These two projects are
Belmont Road Stabilization with an anticipated cost of $300,000. and Bobier Villa
Drainage which is complete at a final cost of $15,750.
The final category includes projects that are not expected to be finished in this fiscal year
but it should be noted that work continues on these projects over the year end and into
2006. The remaining budget for these items is $ 1,353,967.
CONCLUSION:
In 2005, Council approved the capital projects budget to proceed with a projected
working shortfall of $601 ,658. In July 2005, it was recommended that $189,339 from the
2004 operating surplus be allocated to help fund this difference. In September 2005, an
additional $303,464 was recommended to be applied towards the working shortfall of
$412,319 thus leaving a current shortfall balance of $108,855 left to find through
efficiencies in the 2005 capital budget.
It should be noted that at this time, projects that are completed as well as projects that
are expected to be completed will contain enough surplus at year end to fund the
remaining working shortfall as well as the two unanticipated projects that were added
this fiscal year.
Another report will be brought forth to Council in February 2006 to update Council as to
the progress of the capital budget.
RECOMMENDATION:
THAT the report titled "Capital Projects Budget as at November 1, 2005" and dated
November 15, 2005 be received and filed for Council's information.
Respectfully Submitted
~.
Je ifer Ford
Financial Analyst
iE:SUb:J ~
. Mar . Donal
Chief Administrative Officer
~~
Linda Veger .
Director of Financial Services
(MW~~
Clayton Watters
Director of Engineering Services
County of Elgin
Schedule A as at November 1, 2005
Current Cost Current Cost Remaining
Contract Estimate Actual Estimate
Ongoing Projects and Improvements
2660-01-18 Tennant Improvements 400,000 - 366,520 33,480
2660-05-05 Office Improvements - Admin 25,000 25,000
2660-05-01 Garage 20,000 - 11 ,430 8,570
2660-05-03 Heat Pump Replacements - Admin 25,000 - 15,724 9,276
2660-05-04 Misc Professional Services - Admin 15,000 - 8,625 6,375
2800-01 Ambulance Replacement 362,077 - 187,485 174,592
2800-04-02 Ambulance Equipment 44,070 - 18,433 25,637
2840-01 Vehicle Replacement 42,600 - 22,267 20,333
5800-03-02 Library Accessibility 100,000 - 42,153 57,847
6000-01 Bridge Replacement 353,504 - 109,445 244,059
6090-03-03 Misc Capital Projects 150,000 - 161,746 - 11,746
6210-01 Land Purchase 380,000 - 287,900 92,100
6300-01 Municipal Drains 733,000 - 637,781 95,219
Subtotal $ 2,650,251 -$ 1,869,509 $ 780,742
Projects Scheduled for Completion in 2005
2660-03-01 Building Assessment Study Mech/Elec/Arch 20,000 - 19,490 510
2660-03-03 Carpeting 2nd Floor 12,000 - 8,316 3,684
2660-03-05 Install New Cooling System for IT Room 58,000 - 58,066 - 66
2660-03-06 Paint Exterior of Building/Railings/Lamposts 20,000 20,000
2660-03-09 Engineering - Generator Project 15,000 - 12,267 2,733
2660-04-02 Carpeting 3rd Floor - Admin 10,000 10,000
2660-05-07 Telelphone System - Admin 16,000 16,000
2660-05-08 Accessibility Upgrades - Admin 50,000 50,000
2830-04-01 Emergency Response Vehicle 55,000 - 35,217 19,784
5700-04- IT - Special Projects 210,000 - 148,190 61,810
5780-05 IT - Hardware 57,348 - 34,539 22,809
5800-02-03 Port Stanley Library - Storage, Paint, Carpet 39,450 - 34,923 4,527
5800-04-01 Belmont Library Renovations 22,000 - 22,240 - 240
5910-05-01 Door and Wall Protection - EM 10,000 10,000
5910-05-02 Interior Painting Doors & Halls - EM 20,000 - 4,147 15,854
5910-05-03 Nurse Call Upgrade - EM 60,000 60,000
5910-05-04 Resident Security Improvements - EM 15,000 15,000
5920-02-04 Lounge Furniture Replacement - TL 21,600 - 13,301 8,299
5920-03-09 Terrace Lodge Renovations 615,254 - 554,247 61,007
5920-04-01 Door and Wall Protection - TL 23,100 - 7,164 15,936
5920-04-04 Move and Add Electrical Outlets - TL 18,000 - 19,680 - 1,680
5920-05-08 Misc Professional Fees - TL 15,000 - 13,500 1,500
5920-05-09 Paint Interior of Building - TL 20,000 20,000
5930-03-01 Door/Wall Protection - BV 30,000 - 14,606 15,394
5930-03-04 Landscaping - BV 10,000 - 8,454 1,546
5930-03-05 Paint Interior of Building - Rooms BV 30,000 - 10,793 19,207
5930-04-01 Cover over outside stairs and Patio - BV 40,000 - 12,899 27,101
5930-04-03 Replacement Flooring Front Area - BV 40,000 - 40,953 - 953
5930-05-01 Blinds in Resident Rooms - BV 20,000 - 11,441 8,559
5930-05-02 Commercial Washer and Dryer - BV 45,000 - 36,351 8,649
5930-05-03 Bobier Villa Drainage 15,750 - 15,750
5930-05-04 Misc Professional Fees - BV 15,000 - 1,441 13,559
5930-05-06 Rehabilitate Laundry Room - BV 30,000 - 35,630 - 5,630
6010-02 Town of Aylmer 170,142 - 158,520 11,622
Current Cost Current Cost Remaining
Contract Estimate Actual Estimate
6090-04-02 Rail Road Crossing Improvements (PSTR - Rd 4 Signals 35,000 - 13,133 21,867
6090-04-03 Miscellaneous Engineering Services (Rd 14 Needs Study 80,000 - 42,110 37,890
6090-05-01 Road Crack Sealing and Asphalt Patching 250,000 - 233,150 16,850
6090-05-02 Road 4 Sunset Road Rehabilitation 20,000 - 59,782 - 39,782
6200-03-01 Road 7 Construction 1,600,000 - 644,533 955,467
6200-03-02 Road 74 Rehab (Belmont) 825,000 - 709,062 115,938
6200-04-02 Plank Road Slope Stablization (South of Glen Erie Line) 650,000 - 557,223 92,777
6200-04-04 Traffic Signals - Wellington Road at Ron McNeil Line 110,000 - 108,894 1,106
6200-05-01 Avon Road Reconstruction 580,000 - 549,943 30,057
6200-06-01 Belmont Road Slope Stabilization - 2006 Capital 45,857 - 45,857
6220-05-01 Road 52 Resurfacing 430,000 - 383,994 46,006
6220-05-02 Road 40 Resurfacing 360,000 - 254,830 105,170
6220-05-03 Putnam Road Hot Mix Ashpalt 425,000 - 378,586 46,414
6250-05-01 Road 45 Thin Cold Mix (73 to 40) 70,000 - 66,858 3,142
6250-05-02 Road 48 Thin Cold Mix (Townline to 25) 50,000 - 50,927 - 927
6250-05-03 Road 48 Thin Cold Mix (25 to 74) 170,000 - 170,855 - 855
6250-05-04 Road 20 Thin Cold Mix (Smith to Fingal) 100,000 - 83,994 16,006
6250-05-05 Road 22 Thin Cold Mix (24 to 27) 55,000 - 41,006 13,994
6250-05-06 Road 36 Thin Cold Mix (24 to Sparta) 50,000 - 37,944 12,056
6250-05-07 Road 14 Thin Cold Mix (13 to Thames River) 100,000 - 75,663 24,337
6250-05-08 Road 5 Thin Cold Mix (2 to 401) 17,000 - 13,578 3,422
6250-05-09 Road 20 Thin Cold Mix (401 NPL to 18) 8,000 - 9,140 - 1,140
6260-05-01 Road Sign Replacements 40,000 - 13,341 26,659
6290-04-02 Vienna North Bridge Deck Replacement 1,200,000 - 1,145,775 54,225
6290-04-05 King George Lift Bridge - Electrical Components Engineel 490,000 - 625,731 - 135,731
6290-05-01 New Sarum Bridge 25,000 - 28,229 - 3,229
Subtotal $ 9,572,894 -$ 7,676,261 $ 1,896,633
Projects Scheduled for Completion in 2006 or later
2790-01 Museum Improvements - Superbuild 296,500 - 78,472 218,028
2790-02-01 Misc Emergency Repairs - Museum 4,000 - 1,739 2,261
2790-02-02 Renovations to Agricultural Bldg 30,000 - 4,109 25,891
2790-03-01 Museum Exterior Painting 2,000 2,000
5920-04-06 Magnetic Locks - TL 15,000 15,000
5920-05-01 Air Handling Units - TL 200,000 200,000
5920-05-02 Dining Lounge for Secured Residents - TL 230,000 - 36,795 193,205
5920-05-05 Garbage Compactor - TL 30,000 30,000
5920-05-06 Lighting in Visitor Parking - TL 40,000 40,000
5920-05-10 Replace Flat Roof at Wings - TL 40,000 40,000
5920-05-13 Resident Security Improvements - TL 40,000 40,000
5920-05-14 Ventilation in Tub Rooms - TL 15,000 - 128 14,872
6020-02 Waterlines 358,470 - 236,312 122,158
6200-03-03 Road 42 Relocation 550,000 - 139,447 410,553
Subtotal $ 1,850,970 -$ 497,003 $ 1,353,967
Total Projects 14,074,115 - 10,042,773 4,031,342
Schedule B
November 1, 2005
Qngoing Projects and Improvements
Project Name
Project Number
Project Estimate
Remaining Project Cost
Office Improvements
2660-01-18
2660-05-05
$425,000
$58,480
At the time of budget deliberations staff is not aware of new tenants that may require
renovations. For your information renovations usually cost $40 per square foot.
County Garage Facility
2660-05-01
$20,000
$8,570
Repairs as per agreement with Central Elgin.
Heat Pump Replacements Admin
2660-05-03
$25,000
$9,276
Replace units as required.
Miscellaneous Professional Services Admin 2660-05-04
$15,000
$6,375
Project is 50% complete.
Ambulance Replacements
2800-01
$362,077
$174,592
The schedule for vehicle replacement is every 54 months or 4.5 years. No vehicles were
replaced in 2004 therefore 2 will be replaced in 2005. Since the vehicles are replaced on
a rotation of 54 months it is logical to allocate funds annually to fund these
replacements.
Ambulance Equipment
2800-04-02
$44,070
$25,637
The repair and maintenance of stretchers, defibrillators and other major ambulance
equipment.
Vehicle Replacement
2840-01
$42,600
$20,333
Engineering and Library Services each have a vehicle for their use. Engineering and
Library Services replace a vehicle every 3 years. Monies are allocated yearly to this
account so that the purchase price can be spread out for a number of years.
Library Accessibility
5800-03-02
$100,000
$57,847
Projects will be completed when renovating libraries.
Bridge Replacement
6000-01
$353,504
$244,059
Council has endorsed allocating $200,000 per year for bridge replacements. Bridge
replacements are now costing the County an average of $1,000,000 per structure for
engineering and construction. This fund stabilizes the capital budget for bridge
replacements.
Miscellaneous Capital Budget
6090-03-03
$150,000
($11,746)
These are projects that staff is not aware of during budget deliberations. Council has
established this fund as part of the Capital Projects Communications Protocol. Its
purpose is to address ongoing maintenance issues by completing minor capital
improvements upon requests of the municipality and approval by County staff. In these
types of projects the costs are shared between the County and municipality. Costs for
these projects are less than $10,000 each.
Land Purchase
6210-01
$380,000
$92,100
Land is often purchased through the severance application process and construction
projects. At budget deliberations staff are not aware of the number of purchases
throughout the year.
Municipal Drains
6300-01
$733,000
$95,219
These are projects that staff is not aware of during budget deliberations. The drains are
initiated by the landowners and are completed by the local drainage superintendents.
County annually spends $130,000.
~ects schedule for completion in 2005
Building Assessment Study - Admin
2660-03-01
$20,000
$510
Project is complete.
Carpeting Second Floor - Admin
2660-03-03
. $12,000
$3,684
Project is complete.
Install new cooling system - Admin IT Room 2660-03-05
$58,000
($66)
Project is complete.
Paint Exterior of Building - Admin
2660-03-06
$20,000
$20,000
Project is 75% complete.
Engineering Generator - Admin
2660-03-09
$15,000
$2,733
Engineering is 90% complete but further analysis is required for alternatives.
Carpeting third floor - Admin
2660-04-02
$10,000
$10,000
Project is complete, payment was used through account 2660-03-03.
Telephone System - Admin
2660-05-07
$16,000
$16,000
IT and Purchasing Co-Ordinater is reviewing options for new system. Project will be
completed in fall of 2005.
Accessibility Upgrades
2660-05-08
$50,000
$50,000
Some upgrading projects will be completed in the fall of 2005.
Emergency Response Vehicle
2830-04-01
$55,000
$19,784
ERV purchased in 2004, therefore the project is complete.
IT special Projects
5700-04
$210,000
$61,810
Project is 90% complete.
IT - Hardware
5780-05
$57,348
$22,809
Replace hardware when required. Projects will be completed by December 31, 2005.
Port Stanley Library
5800-02-03
$39,450
$4,527
Project is complete.
Belmont Library Renovations
5800-04-01
$22,000
$(240)
Project is complete.
Door Wall Protection - EM
5910-05-01
$10,000
$10,000
Project will be initiated in fall.
Interior Painting - EM
5910-05-02
$20,000
$15,854
Project is 25% complete.
Nurse Call Upgrades - EM
5910-05-03
$60,000
$60,000
Project will be initiated in fall of 2005.
Residents Security Improvements - EM
5910-05-04
$15,000
$15,000
Staff are reviewing options for project completion if fall.
Lounge furniture replacement - TL
5920-02-04
$21,600
$8,299
Project will be completed in fall.
Terrace Lodge Renovations
5920-03-09
$615,254
$61,007
Project is 99% complete
Door and wall protection - TL
5920-04-01
$23,100
$15,936
Project will be completed in fall.
Move and Add electrical Outlets - TL
5920-04-04
$18,000
$(1,680)
Project is complete.
Miscellaneous Professional Fees - TL
5920-05-08
$15,000
$1,500
Project is 95% complete.
Painting Interior of Building - TL
5920-05-09
$20,000
$20,000
Project will be initiated in fall.
Door I Wall protection - BV
5930-03-01
$30,000
$15,394
Project is 50% complete.
Landscaping at - BV
5930-03-04
$10,000
$1,546
Project is completed.
Paint Interior of Building - BV
5930-03-05
$30,000
$19,207
Project is 50% complete.
Cover over outside stairs - BV
5930-04-01
$40,000
$27,101
Engineering is 95% complete. Project will tendered in fall of 2005.
Replacement front flooring - BV
5930-04-03
$40,000
$(953)
Project is complete.
Blinds in Residents Rooms - BV
5930-05-01
$20,000
$8,559
Project is complete.
Commercial Washer and Dryers - BV
5930-05-02
$45,000
$8,649
Project is complete.
Drainage around - BV
5930-05-03
$0
($15,750)
Project is complete.
Miscellaneous Professional Fees - BV
5930-05-04
$15,000
$13,559
Project will be initiated this fall.
Rehabilitate Laundry Room - BV
5930-05-06
$30,000
$5,630
Project is 95% complete.
Town of Aylmer
6010-02
$170,142
$11,622
John Street Bridge earth wall repair will be completed in fall.
Rail Road Crossing Improvements
6090-04-02
$35,000
$21,867
Transport Canada has approved funding for a crossing on Ferguson Line, which is
scheduled to be completed in 2006.
Miscellaneous Engineering Services
6090-04-03
$80,000
$37,890
Dexter Line slope stability engineering is still remaining to be completed and also the
bridge weight by-law.
Road Crack Sealing and Asphalt Patching
6090-05-01
$250,000
$16,850
Crack sealing is complete but asphalt patches are remaining to be completed.
Road 4 Sunset Road Rehabilitation
6090-05-02
$20,000
($37,782)
Engineering is 50% complete. This is part of the COMRIF project which receive 66%
funding from the federal and provincial governments)
Road 7 reconstruction
6200-03-01
$1,600,000
$955,467
Project is 99% complete but the county has not received invoice from Chatham-Kent.
Road 74 (Belmont) Rehabilitation
6200-03-02
$825,000
$115,938
Project is complete.
Plank Road Slope Stabilization
6200-04-02
$650,000
$92,777
Project is 99% complete. Holdback is still to be paid.
Traffic Signals Wellington Road I Ron McNeil Line
6200-04-04
$110,000
$1,106
Project is complete.
Avon Road reconstruction
6200-05-01
$580,000
$30,057
Project is 99% complete.
Belmont Road Slope Stabilization
6200-06-01
$0
$45,857
Engineering is 95% complete. Slope became unstable after budget approval. Council has
approved project to be funded by efficiencies in capital budget Project is estimated at
$300,000. Project will be completed this fall.
Road 52 Resurfacing
6220-05-01
$430,000
$46,006
Project is complete.
Road 40 Resurfacing
6220-05-02
$360,000
$105,170
Project is complete.
Road 47 Putnam Road
6220-05-03
$425,000
$46,414
Project is complete.
Road 45 Thin Cold Mix Overlay (TCMO)
6250-05-01
$70,000
$3,142
Project is complete.
Road 48 TCMO (TL to Road 25)
6250-05-02
$50,000
($927)
Project is complete.
Road 48 TCMO (Road 25 to Road 74)
6250-05-03
$170,000
( $855)
Project is complete.
Road 20 TCMO (Smith Road to Fingal)
6250-05-04
$100,000
$16,006
Project is complete.
Road 22 TCMO
6250-05-05
$55,000
$13,994
Project is complete.
Road 36 TCMO
6250-05-06
$50,000
$12,056
Project is complete.
Road 14 TCMO
6250-05-07
$100,000
$24,337
Project is complete.
Road 5 TCMO
6250-05-08
$17,000
$3,422
Project is complete.
Road 20 TCMO (Highway #401 to Road 18) 6250-05-09
$8,000
($1,140)
Project is complete.
Road Sign Replacements
6260-05-01
$40,000
$26,659
Project is complete.
Vienna North Bridge Deck Replacement
6290-04-02
$1,200,000
$54,225
Project is complete.
King George Lift Bridge
6290-04-05
$490,000
($135,731)
Project is 99 % complete. Several additional items will be completed in 2006.
New Sarum Bridge
6290-05-01
$25,000
$(3,229)
Project was tendered in spring and cancelled sue to costs 60% over estimate. This
project has been approved for our COMRIF 2 application.
~ects scheduled for completion in 2006 or later
Museum Improvements
Miscellaneous Emergency Repairs
Renovations to Agricultural Building
Museum exterior Painting
2790-01
2790-02-01
2790-02-02
2790-03-01
$332,500
$248,180
The County of Elgin is in the process of relocating the museum to the fourth floor of the
Administration Building. The project will be completed the spring of 2006.
Magnetic Locks - TL
5920-04-06
$15,000
$15,000
Project will be completed with the renovation contract 5920-05-02.
Air Handling Units - TL
5920-05-01
$200,000
$200,000
Project will be completed with the renovation contract 5920-05-02.
Dining Lounge for SeaJred Residents - TL
5920-05-02
$230,000
$193,205
Project will be completed with the renovation contract 5920-05-02.
Garbage Compactor - TL
5920-05-05
$30,000
$30,000
Project will be completed with the renovation contract 5920-05-02.
Lighting in Visitor Parking Lot - TL
5920-05-06
$40,000
$40,000
Project will be completed with the renovation contract 5920-05-02.
Replace Flat Roofs at Wings - TL
5920-05-10
$40,000
$40,000
Project will be completed with the renovation contract 5920-05-02.
Resident Security Improvements - TL
5920-05-13
$40,000
$40,000
Project will be completed with the renovation contract 5920-05-02.
Ventilation in Tub Rooms - TL
5920-05-14
$15,000
$14,872
Project will be completed with the renovation contract 5920-05-02.
Waterline I Sewage line for Administration Building
6020-02
$358,470
$122,158
Waterline connection completed in fall of 2002. Environmental Assessment for sewage
connection will be completed in 2005 and the actual line connection will be completed in
2006.
Road 42 Relocation
6200-03-03
$550,000
$410,553
This project has two parts: transfer of Lakeshore Line and Glen Erie Line between the
municipality and county, which is complete. The second part is providing adequate
safety features to the Little Otter Creek Bridge and improving the Glen Erie Line road in
2006. Engineering is 10% complete.
REPORT TO COUNTY COUNCIL
FROM:
Melissa Lewis, Elgin Manor
Director of Senior Services
DATE:
November 16, 2005
SUBJECT:
Follow-up Compliance Review - Elgin Manor
INTRODUCTION:
The Ministry of Health and Long-Term Care is responsible to conduct an annual
inspection of all long-term homes in the province. Annual inspections, combined with
follow-up inspections, specialized referals and compliant investigations, form the basis of
the Ministry's compliance system.
DISCUSSION/CONCLUSION:
Standards and criteria are detailed in the Long-Term Care Facilities Program Manual,
and include close to 500 requirements regarding the care and services provided to
residents. During the Annual Compliance Review our policies, procedures and practices
within the home are evaluated in the context of these Ministry standards by a
Compliance Advisor. Our Compliance Advisor for Elgin is currently Lorell Jones, RN.
The annual review for Elgin Manor was completed in March of 2005. The Compliance
Advisor left four findings of unmet standards related to multidisciplinary participation in
care planning. During a follow-up review conducted October 28,2005 the Compliance
Advisor noted that three of the standards cited during the annual are in compliance.
Two standards were found to require a further action plan, specifically related to
Activation quarterly assessments.
RECOMMENDATION:
THAT the report titled Follow-up Compliance Review - Elgin Manor be received and
filed.
Respectfully Submitted
Approved for Submission
~s~~
Director of Senior Services
Mark. aid
Chief Administrative Officer
/
CORRESPONDENCE - NOVEMBER 22. 2005
Items for Consideration
1. Township of Terrace Bay, with a resolution requesting that the Minister of Community
Safety and Correctional Services ensures front line workers and the public are informed
of outbreaks of an influenza pandemic and identify and implement a system for the provision
of critical medical supplies, purchasing, storage and distribution. (ATTACHED)
2. Township of Chisholm, with a resolution petitioning the Minister of Natural Resources to
immediately reinstate the spring bear hunt. (ATTACHED)
3. Dean lorfida, City Clerk, City of Niagara Falls, with a resolution of support for the Canadian
Independent Petroleum Marketers Association's idea of asking the Federal Government to
intervene in the wholesale gasoline sector to restore the free market system of competition.
(ATTACHED)
4. Brenda J. Hamilton, Township Clerk, Loyalist Township, with a resolution requesting the
Ministry of Agriculture Food and Rural Affairs include fishers as predators for which claims of
injured or killed livestock can be reimbursed. (ATTACHED)
5. Debbie Zimmerman, Chair, MPAC Board of Directors, with information on the mailing of the
2005 Assessment Notices to Ontario property owners and reminding Council that a
presentation or public meeting can be arranged through the County's local MPAC Municipal
Representative. (ATTACHED)
6. Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit, with information
concerning the County of Elgin's contribution to the 2006 Health Unit budget. (ATTACHED)
0' TOWNSHIP OFFICE
'31'Simcoe Plaza'
" P.O. Box 40,
, Terrace Bay, Ontario'
, POT2WO
Tel: (807) 825-3315
, ":-ax: W07) 825~9576
o PUBLIC WORKS
P.O. Box40
Terrace Bay; Ontario
,'POl' 2WO
:rel:(~Ol) 1325-~016
Fax: (1307) 1325c9576
o RECREATION
:DE;PARTMENT
, P.O. Box 460
Te_rrace Bay;Oritario
,POT2WO,
Tel: (807) 825-3542
Fax:.(130tl 8~5-9608
o TOURIST
INFORMATION CENTRE
P.O. Box 1207
Terrace Bay, OritpriO .
",PQT2WO ,:'
T er:(S07)825-9721
,Fax:(~07J825-9420
o FIRE DEPARTMENT
Radisson Avenue
P.O. Box 430
Terrace Bay, Ontario'
POT 2WO
Tel: (807) 825-3554
FaX:: (807) 825-9576
o PUBLIC LIBRARY
P.O. Box 369
Terrace Bay, Ontario
POT 2WO
Tel: (807) 825-3819
Fax: (807) 825-1249
THE CORPORATION OF
THE TOWNSHIP OF TERRACE BAY
10. Resolutions
The Corporation of the Township of Terrace Bay
October 24, 2005
Resolution CR ~~ - 2005
Moved by. Councillor J S;t. ~ ...~-
#' / .~
Seconded by: Councillor f;:(. '-P7'~/~
WHEREAS the world has seen three major influenza outbreaks in the 20th century;
experts predict that since influenza pandemics have, historically occurred in cycles, the next
global pandemic is overdue;
AND WHEREAS Ontario will have little lead time between when a pandemic is first declared
by the World Health Organization and when it spreads to the province;
AND WHEREAS it will spread in two or more waves either in the same or successive years,
with the second wave occurring within three to nine months of the initial outbreak;
AND WHEREAS Ontario will not have a large enough supply of antivirals or vaccine for the
entire population, requiring the province to set priorities for who receives limited vaccine and
antiviral drugs;
AND WHEREAS during a pandemic, the availability of front line workers, including health
care and emergency service workers, could be reduced by up to one third due to illness,
NOW THEREFORE the Council of the Township of Terrace Bay hereby requests the Minister
of Community Safety and Correctional Services to ensure that providers and the public are
informed about the pandemic and how to help' protect themselves against it and that the
Ministry identify and implement a system for the provision of critical medical supplies and
establish reliable and secure purchasing, storage and distribution systems;
AND FURTHER that this resolution be forwarded to AMO, all Ontario Municipalities and
local M.P.P.8 for support.
Carried:
,/
\
Defeated:
?vi
-1?7
Mayor:
The Gem oftbe North Shore
www.terrace-bay.com
Corporation of the Township of Chisholm
Municipal Office: 2847 Chiswick Line
RR#4, Powassan, Onto POH lZO (705) 724-3526 - Fax (705) 724-5099
Barbara J. Groves, Mayor
Linda M. Ringler, Clerk-Treasurer
Council of the Corporation of the Township of Chisholm, at its regular meeting on October 11,
2005 passed the following resolution #2005-459:
Moved by C. Reid and Seconded by D.W. Penny
WHEREAS the cancellation of the spring bear hunt several years ago has resulted in an over
abundant black bear population; and
WHEREAS the black bear population is becoming increasingly bold, and there are increased
incidents of nuisance bears and bear attacks in urban and rural areas; and
WHEREAS the spring bear hunt was a viable management tool and a way of controlling the
black bear population;
NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Township
of Chisholm petitions the Honourable David Ramsay, Minister of Natural Resources, to
immediately move to reinstate the spring bear hunt, and further that this resolution be circulated
to local Members of Parliament and all municipalities in the Province of Ontario for support.
Carried.
Please respond at twpchisholm@aol.com
Corporate Services Department
Clerk's Division
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on.ca
Dean lorfida
City Clerk
Tel:
Fax:
E-mail:
(905) 356-7521
(905) 356-9083
diorfida@city.niagarafalls.on.ca
October 11, 2005
Ms. Patricia Vanini, Executive Director
The Association of Municipalities of Ontario
Suite 1701,393 University Avenue
Toronto ON M5G 1E6
Dear Ms. Vanini:
Re: Wholesale Gas Sector
At a recent meeting, Niagara Falls City Council passed the following resolution supporting the
efforts of the Canadian Independent Petroleum Marketers Association (C.I.P.M.A). As noted in the
resolution the C.I.P.M.A. is calling upon the Federal government to intervene in the wholesale
gasoline sector to restore the free market system of competition:
WHEREAS Canadian consumers have witnessed skyrocketing gas prices in recent weeks; and
WHEREAS many have attributed the increases to recent natural disasters in the United States; and
WHEREAS despite recent natural disasters in the United States, Canada did not face a shortage in
gasoline or an increase in costs; and
WHEREAS experts, economists and analysts have attributed the mcreases to a dearth of
competition in the wholesale gasoline sector; and
WHEREAS the wholesale gasoline sector is dominated by a handful of refining companies who
exclusively share infrastructure, such as pipelines and terminals; and
WHEREAS it is speculated that the recent increase in gas prices meant pure profit for gasoline
wholesalers; and
WHEREAS without a sufficient number of competitors, price competition does not exist; and
WHEREAS supply and demand economics only exist when there are numerous competitors.
Working Together to Serve Our Community
Clerk's . Finance . Human Resources . Information Systems . Legal . Planning & Development
- 2-
October 11, 2005
THEREFORE BE IT RESOLVED that Niagara Falls City Council support the Canadian
Independent Petroleum Marketers Association's (C.I.P .M.A) idea of asking the Federal Government
to intervene in the wholesale gasoline sector to restore the free market system of competition; and
FURTHER BE IT RESOLVED that this resolution be circulated to area municipalities, the
Regional Municipality of Niagara and the Association of Municipalities of Ontario (A.M.O).
Your Council's support of this resolution is respectfully requested.
Sincerely,
f}~f~
Dean Iorfida
City Clerk
Ext. 4271
c. Mr. Rob Nicholson, M.P., Niagara Falls
Area Municipalities
Association of Municipalities of Ontario
Ms. Jane Savage, President and C.E.O., C.I.M.P.B.A.
The Corporation of Loyalist Township
P.O. Box 70, 263 Main Street,
Odessa, Ontario
KOH 2HO
~~t
. ~:_-:I
Tel: 613-386-7351
Fax: 613-386-3833
email: info@loyalist-township.on.ca
www.loyalist-township.on.ca
October 31,2005
To All Municipalities in the Province of Ontario:
Please be advised that Council for The Corporation of Loyalist Township, at its meeting of
October 24, 2005, adopted the following resolution:
WHEREAS the Ontario Ministry of Agriculture, Food and Rural Affairs currently provides
compensation to owners of livestock for claims for animals injured or killed by wolves, coyotes
or bears;
AND WHEREAS The Corporation of Loyalist Township participates in the program to
compensate owners upon completion of an appointed Livestock Valuer's Report and Affidavit
sworn by the owner;
AND WHEREAS The Corporation of Loyalist Township claims reimbursement from the
Ministry of Agriculture, Food and Rural Affairs for claims for animals injured or killed by
wolves, coyotes or bears within the municipality;
AND WHEREAS there is no provision presently allowed to claim reimbursement for livestock
that have been injured or killed by fishers;
AND WHEREAS there have been documented sightings of fishers in eastern Ontario;
NOW THEREFORE The Corporation of Loyalist Township requests that the Ministry of
Agriculture, Food and Rural Affairs include fishers as predators for which claims for injured or
killed livestock can be reimbursed;
AND FURTHER THAT this resolution be circulated to all municipalities within Ontario for
support.
The Township respectfully requests support for this resolution from all Ontario Municipalities.
PLEASE FORWARD YOUR ENDORSEMENT DIRECTLY TO THE HONOURABLE
LEONA DOMBROWSKY, MINISTER OF AGRICULTURE, FOOD AND RURAL
AFFAIRS AND TO YOUR LOCAL MPP.
@'paC'
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
NO.:
(';) ')I'\M:.
=, i;} ,i, ~lU~
November 4, 2005
Warden James McIntyre
The County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
Dear Warden James McIntyre:
I am writing to bring you up to date on the mailing of 2005 Assessment Notices to Ontario
property owners and to assure you of our commitment to work with the Office of the
Ombudsman in his investigation.
As you may know, I have been involved in municipal government for more than 28 years and am
currently a Council member of the Regional Municipality of Niagara. So I have been through
assessment updates before and I am seeing this one from both sides of the fence.
I can report to you that the 2005 assessment update has gone remarkably well to date, even with
the announcement of Ombudsman Andre Marin earlier this week that he is launching an
investigation into MP AC' s transparency and the integrity and efficiency of the decision making
process.
Weare now past the mid-way point in the Notice mailing period. Notices have been mailed to
more than three million of the 4.4 million property taxpayers in Ontario.
While there has been a great deal of media coverage, it has been much more balanced than in the
past. Taxpayers are showing a greater understanding of the process and the link between
assessment values and sales of similar properties. The number of calls to our call centre and
Requests for Reconsideration of assessments are running at about the same rate as the 2003
assessment.
Office of the Chair cj 0 Municipal Property Assessment Corporation
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 905,685,3101 F: 905,831,0040
www.mpac.ca
Form No L5050M
Heads of Council
November 4, 2005
Page 2 of2
Last year, the MP AC Board made a commitment to improve communications with stakeholders
including municipalities, the media and taxpayers. I believe that we are starting to see the results
of this commitment.
As a result, at this point in the process, this assessment update is already a marked improvement
over 2003. Future assessment updates will be even better. To help ensure this, we welcome any
recommendations Mr. Marin might have to make the assessment process more transparent and
assessment values more accurate.
Mr. Marin's office contacted us last June and we provided him with all the information and
answered any questions he asked at the time. Our entire Board of Directors and staff remain
committed to providing him with any and all information he needs to successfully complete his
investigation.
Accurate assessments are the foundation of the property tax system and we are committed to
ensuring accurate assessments.
In closing, I would also like to remind you that our field office employees are available to answer
any questions you might have or make a more formal presentation to Council. Weare also
available to participate in public information sessions to explain the process.
Over the last several weeks, we have met with or made presentations to more than 100 Municipal
Councils and taxpayer groups to answer questions about the process. If you would like to
arrange a presentation or a public meeting, please call your local MP AC Municipal
Representative or Arthur Anderson, Director, Municipal Relations at our Pickering office at
905-837 -6993.
Thank you for taking the time to read this letter. I would appreciate if you would share a copy of
this letter with your Council. If you have any questions or concerns, I invite you to contact me
or our President and Chief Administrative Officer, Carl Isenburg, at 905-837-6150.
Yours truly,
Debbie Zimmerman
Chair, MP AC Board of Directors
Copy Carl Isenburg
Arthur Anderson
Office of the Chair c/o Municipal Property Assessment Corporation
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 805.685.3101 F: 805.831.0040
www.mpac.ca
Form No L5051 M
elgin
st. thomas
health unit
99 Edward Street
S1. Thomas, Ontario
N5P 1 Y8
Telephone: (519) 631-9900
Toll Free Telephone: 1-800-922-0096
Fax: (519) 633-0468
www.elginhealth.on.ca
November 6, 2005
.. ".T.
;j
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
"". fi ~r:u'\c.
N l:> " n!J .J,IUJ
Dear Mark:
Please be advised that at the November 2, 2005 meeting, the Board of Health of the
Elgin St. Thomas Health Unit approved the Health Unit's 2006 budget with the following
resolution:
That the Board approve the 2006 budget in the amount of $5,534,928.
The 2006 budget amount represents an overall increase of 19.20% and a decrease of
7.29% to both the County of Elgin and the City of St. Thomas. The overall increase
represents provincial and local commitment to enhance public health by improving
compliance with mandatory programs and services. Having said that, the decrease in
municipal levies is as a result of the "funding shift" that the Ministry of Health and Long
Term Care announced last year. Specifically, the Ministry of Health will fund 65% of
public health unit budgets in 2006 as compared to 55% in 2005 and 50% in 2004. An
additional funding shift will occur in 2007 with even more provincial funding (75%/25%).
The County of Elgin's contribution to this 2006 budget is 59% of the municipal portion.
The chart below illustrates the information above:
% of Budaet
2006 Budaet Total
Amount
2006 Budget
County of Elgin '
City of St. Thomas
Ministry of Health
5,534,928.
1,142,963.
794,262.
3,597,703.
New Funding Split (65%/35%)
59% of 35% of overall budget
41 % of 35% of overall budget
100% of 65% of overall budget
Please forward a total of $1,142,963. in monthly installments beginning in January
2006.
...2
Page 2
Please also note that this budget amount does not include any additional West Nile
Virus dollars required for the 2006 season. The Ministry of Health and Long Term Care
will likely announce West Nile Virus plans in the new year and at that time, we will have
a better idea of what the expectations of Health Units will be. At the very least, please
expect that the County of Elgin will require an amount similar to the 2005 season. Once
the expectations are known, a West Nile virus budget will be forwarded to the Board of
Health for approval with appropriate correspondence to you after that.
Finally, we will forward an approved audited statement of our 2005 fiscal year once that
work is completed - likely in April 2006. As of this writing, it is anticipated that there will
be a surplus in 2005.
If you have any questions Mark, please contact me at 631-3159, ext. 202.
Cynthi St. John
Chief Administrative Officer
copy: Mary Ens, Accounting Supervisor, Elgin St. Thomas Health Unit
CORRESPONDENCE - NOVEMBER 22. 2005
Items for Information (Consent Aaenda)
1. Joan C. Andrew, Secretary General to the Order of Ontario, with nomination forms for
the 2005 Order of Ontario.
2. Cathy Bishop, Director of Library Services, with a Press Release "County Museum
Meeting Sets Positive Tone".
3. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to:
1) Honourable John Gerretsen, Minister of Municipal Affairs and Housing,
concerning Private Members' Bill 123, Transparency in Public Matters Act; 2)
Honourable Monte Kwinter, Minister of Community Safety and Correctional Services,
concerning the Community Emergency Response Volunteers program.
4. Hon. Monte Kwinter, Minister of Community Safety and Correctional Services,
acknowledging Council's support of the Town of Tecumseh's resolution regarding
Community Emergency Response Volunteers (CERV) program.
5. ROMA/OGRA Conference, February 19-22, 2006, accommodation and Conference
Registration information.
6. Thames Valley District School Board, advising of a special meeting to be held on
Tuesday, November 29, 2005 at 7:00 p.m., to receive the Accommodation Report
from C.N. Watson.
THE ORDER OF ONTARIO
L'ORDRE DE L'ONTARIO
October, 2005
\ ' ;
'" ,-,.rt\:\l:.
~j (~J~:J
Dear Sir or Madam:
The Order of Ontario was established in 1986 to honour those people who have rendered
service of the greatest distinction and of singular excellence in any field of endeavour
benefiting society here and elsewhere. Weare now seeking nominations for the year
2005.
I invite your organization to submit nominations for The Order of Ontario, our province's
most prestigious honour. I have enclosed a nomination form to be returned by the closing
date of January 12,2006. .
If you have any questions, please do not hesitate to contact Glenda Milrod in the Ontario
Honours and Awards Secretariat (phone: 416-314-2043, fax: 416-314-7743, e-mail:
glenda.milrod@mcLgov.on.ca).
Sincerely,
~Awl~
Joan C. Andrew
Secretary General to The Order of Ontario
End: Nomination Form
ONTARIO HONOURS AND AWARDS SECRETARIAT
400 University Avenue, Ground Floor, South Lobby
Toronto, ON M7A 2R9
Telephone: 416-314-7526 Fax: 416-314-6050
SECRETARIAT DES DISTINCTIONS ET PRIX DE L'ONTARIO
400, avenue University, Rez-de-chaussee, Foyer sud
Toronto ON M7A 2R9
Telephone: 416 314-7526 Telecopieur: 416314-6050
THE ORDER OF
@ Ontario
Insignia
The insignia of The Order is
composed of a stylized trillium,
in white and green enamel
edged in gold, upon which is
centrally placed the Ontario Shield
of Arms, surmounted by the Crown.
The ribbons of The Order are red
(the colour of the Ontario Ensign),
white, green and gold.
Eligibility
Nominees must be residents
or former long-term residents
of Ontario. No elected federal,
provincial or municipal
representative may be appointed
to The Order while in office.
No person shall be appointed
to The Order posthumously
unless his/her death occurs
after the Advisory Council
has recommended his/her
appointment to the Lieutenant
Governor-in-Council. The Order
is not awarded for acts of
bravery, and self-nominations
will not be accepted.
Investiture
The Lieutenant Governor of
Ontario invests the recipients
at an annual provincial ceremony.
Award recipients and their
nominators are notified by
phone in advance of the
i nvestitu reo
Selection
All nominations are considered
by an Advisory Council made
up of the Chief Justice of
Ontario, (who serves as Chair),
the Speaker of the Legislative
Assembly of Ontario, the Secretary
of the Cabinet and other
distinguished members of the
Order of Ontario. The Lieutenant
Governor of Ontario is the
Chancellor of The Order of Ontario.
Process
All information received
as part of the nomination
is presented for consideration
to the Advisory Council
in its entirety. The Advisory
Council can exercise the right to
bring forward nominations for
consideration in the following year.
Original nomination forms and
testimonial letters must be received.
If you fax or e-mail information to
meet the deadline, you are required
to send, by mail, the original
documents before they will be
presented to the Advisory Council.
Deadline and
Confidentiality
The closing date for receipt of
nominations is January 12, 2006.
Any person can nominate an
individual for this honour.
Please note that all information
is confidential and protected by
the Freedom of Information and
Protection of Privacy Act.
o
wwwQ(,itizensh i p Q 9 oVQ 0 n Q c a
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P LEA S E P R I NT CL EAR L Y AND C 0 MP LET E I N F U L L
NAME OF PERSON BEING NOMINATED
Mr. 0 Mrs. 0 Ms. 0 Other
First Name
Last Name
Home Address
City Provi nee
Postal Code
Home Tel:
Home Fax:
Home E-mail
Date of Birth (m/d/y)
.......-........-............-............-... ....,......-..,...,...-...- -.-..,..................... ...-...........,.... .........,.........
Daytime Tel: Daytime Fax:
............,.............................. -.........,..............................,......., ..........-.....,-..........
Daytime E-mail
Is your nominee a resident
or former long-term resident of Ontario?
Yes 0
No 0
NAME OF NOMINATOR
Mr. 0 Mrs. 0 Ms. 0 Other
First Name
Last Name
Home Address
City
Home Tel:
Home E-mail
Province Postal Code
Home Fax:
Business Address
City
. ...-. .................... """"'p",,,
Daytime Tel:
paytilT1e,~~,rna. i I"
Province Postal Code
Daytime Fax:
.. ..-........ .....-.....
Signature of Nominator
Date
EACH NOMINATION MUST INCLUDE
THE FOLLOWING INFORMATION:
1. A completed nomination form.
(original and signed)
Please list all material
2. Brief summary enclosed to support this
(100 words maximum) nomination.
indicating how long you have All material received
known the nominee and the must be in 8.5" x 11" format.
reasons you believe this All material is copied
nominee is a worthy candidate. in black and white
for the Advisory Council
3. Detailed description mem bers; therefore do not
of nominee and his/her send in multiple copies or
achievements including bound versions. Do not
background/history of send originals of important
the nominee. or official documents or
photographs, as they
4. Written testimonials (original will not be returned.
and signed) from at least two
additional Dersons who can Please send completed
attest to the value and impact form along with your
of the nominee's achievements. supporting material to:
Ontario Honours and Awards
5. Additional material Secretariat
Include any additional material Ontario Ministry of Citizenship
in support of this nomination and Immigration
(i.e. other testimonial letters 400 University Avenue
that add substance to the Ground Floor, South Lobby
nominee's achievement, Toronto, ON M7A 2R9
publications, media stories, Telephone: (416) 314-7526
tributes etc). Only include Fax: (416) 314-6050
additional materials that
provide new information and Deadline:
insight into the nature of their Completed nominations
accomplishments for review by must be received no
the Advisory Council. later than January 12, 2006.
Press Release
COUNTY OF ELGIN
Monday, November 14th, 2005
For Immediate Release
County Museum Meetina Sets Positive Tone
Over twenty representatives of Museums from across. the County
gathered on November 9, 2005 to discuss the future of the Elgin County
Museum. Delegates were provided with a detailed overview of the new
facility on the fourth floor of the Elgin County Administration Building.
Among the facility's features will be an exhibit area comprising nearly
2000 square feet, climate controls according to Museum Standards, a
multi-purpose room for audio visual presentations and special events and
curatorial workspace.
The Museum's proposed governing by-law was also presented.
Among the by-laws features is a change to the Museum's mission, not
only to preserve and promote current artifacts held by the Museum, but
also to provide outreach services to all County museums, including the
development of a publicly searchable database of artifacts from across the
County. This will become a feature of the Elgin Connects Portal, linking
information about Museums across the County with their collections. The
future operation of the Museum will also include a stronger partnership
with the St. Thomas Elgin Tourist Association.
"This meeting sets the tone for a very positive future for the Elgin
County Museum and all County Museums, in the promotion of a common
vision for all of Elgin's heritage" stated Warden James Mcintyre.
Delegates closed the meeting by applauding Elgin County Council's on-
going support of the Museum and for establishing a vision that will enable
the Museum to thrive into the future.
-30-
For further information contact:
James Mcintyre,
Warden,
(519) 631-1460 ext. 161
OR
Cathy Bishop,
Director of Library Services,
(519) 631-1460 ext. 148
~
......,.
Ontario
Steve Peters, M.P.P.
Elgin - Middlesex - London
~0
t.,,,. i J 2005
November 4, 2005
Honourable John Gerretsen
Minister of Municipal Affairs and Housing
17th Floor, 777 Bay Street
Toronto, ON M5G 2E5
f,iil,.~ifi~~~
q.)be !:'f[jfl~~;iJ
Dear Minister:
Please find enclosed resolutions from the County of Elgin and the Township of
Middlesex Centre that call on our government to not proceed with Private Members' Bill
123, Transparency in Public Matters Act, as introduced by our colleague, Ms. Caroline
DiCocco, MPP Samia-Lambton.
As you are likely aware, many municipalities across the province have taken issue with
this proposed bill due to the fact that it includes 'municipal councils' on the list of public
bodies to which new requirements for notice provision, open meetings, minutes, forms of
meetings and other matters are to be applied. Many municipal councils believe these
matters are already adequately addressed in the existing Municipal Act, and that any
changes to the way they conduct open or in-camera matters would create confusion for
council members, administration and the general public.
Minister, I would appreciate your reviewing the resolutions and responding directly to the
County of Elgin and the Township of Middlesex Centre. As always, thank you in advance
for your time and consideration.
Sincerely,
~\\:::
Steve Peters, M.P.P.
Elgin-Middlesex-London
Cc: County of Elgin
Township of Middlesex Centre
Ms. Caroline DiCocco, MPP Samia-Lambton
542 Talbot Street, SL Thomas, ON N5P IC4
T - (519) 631-0666 Toll free - 1-800-265-7638 F - (519) 6,31-9478 TTY - (519) 6,31-9904 E - speters.mpp.~o@liberal.ola.org
WW'W.stevepeters.com
~
~.....~
Ontario
Steve Peters, M.P.P.
Elgin - Middlesex - London
n
!
November 4, 2005
Honourable Monte K winter
Minister of Community Safety & Correctional Services
George Drew Building, 18th Floor
25 Grosvenor Street
Toronto, ON M7A 1Y6
Dear Minister:
Please find enclosed resolutions from the County of Elgin and the Township of
Southwold that support the original resolutions from the Town of Tecumseh and the City
of Peterborough (also enclosed) calling upon your ministry to re-affirm its support of the
Community Emergency Response Volunteers funding and to re-instate funding to train
and certify residents.
Minister, I would appreciate your reviewing the resolutions and responding directly to the
County of Elgin and the Township of South wold.
As always, thank you in advance for your time and consideration.
Sincerely,
~~
Steve Peters, M.P.P.
Elgin- Middlesex-London
Cc: County of Elgin
Township of Southwold
542 Talbot Streel. Sl. Thomas, ON N5P I C4
l' - (519) 631-0666 Toll free - 1-800-265-7638 F - (519) 6.31-947K 1'1'1' - (519) 6.31-9904 E - speters.mpp.co@lliberal.ola.org
www.stevepeters.com
Ministry of Community Safety
and Correctional Services
Ministere de la Securite communaut~ire,
et des Services correctionnels
25 Grosvenor Street
18th Floor
Toronto ON M7A 1Y6
Tel: 416-325-0408
Fax: 416-325-6067
25, rue Grosvenor
18e etage
Toronto ON M7A 1Y6
Tel.: 416-325-0408
Telec.: 416-325-6067
1lt
~
"'I"""""
Ontario
Office of the Minister
Bureau du ministre
CU05-04248
NOV 0 8 2005
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Mrs. Heffren:
Thank you for your letter of October 26, 2005, supporting and enclosing a
resolution passed by the Town of Tecumseh regarding the Community
Emergency Response Volunteers (CERV) program. I am pleased to respond.
In Ontario, primary responsibility for managing emergencies within their jurisdictions
falls to municipalities. The province initiated CERV as a voluntary network of
neighbourhood-based, multifunctional teams of trained volunteers. The government
provided municipalities with start-up resources, training and funding for initial CERV
program activities. As well, Emergency Management Ontario (EMO) provided
assistance to municipalities interested in bringing the CERV program into the
community. The initial program funding was not intended for sustained, ongoing CERV
activities. The CERV teams that remain operate under the sole administration of the
municipalities that established them.
A recent assessment of the program indicates that the anticipated interest of
municipalities in joining this voluntary program did not occur, and few CERV teams were
established. As a result, and in light of the government's current fiscal situation, we are
not able to continue to provide CERV funding.
EMO is now developing a new range of emergency information and public
education training materials. These will help municipalities make their residents
more aware of the hazards that may exist in their communities and better
prepare them for an actual emergency. This approach will permit the
involvement of a broader range of participants than did the CERV program.
. ../2
Mrs. Sandra J. Heffren
Page two
If you would like to discuss this matter further, please contact Mr. Joseph Moore,
Supervisor, Community Programs, Emergency Management Ontario, at
416-314-8614.
Again, thank you for writing.
Sincerely,
Monte Kwinter
Minister
c: The Honourable Steve Peters, MPP
Elgin-Middlesex-London
Mr. Joseph Moore
Emergency Management Ontario
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Please circulate to: Mark G. McDonald
IMPORTANT INFORMATION ABOUT
BOOKING ROOMS
PLEASE DISTRIBUTE TO THOSE WISHING TO BOOK ACCOMMODATION
FOR THE 2006 OGRA/ROMA COMBINED CONFERENCE
Delegates will be able to book rooms by using an on-line
housing reservation system, or by downloading the
housing form from the OGRA or ROMA web sites and
faxing or mailing the form to the Housing Bureau.
WHEN CAN A ROOM BE BOOKED?
The on-line housing system and the housing form will be
available on the web sites at 9:00 a.m. on November 14,
2005.
EARLY DEPARTURE FEE:
Some hotels have introduced an Early Departure Fee.
Guests will be asked to confirm their departure date upon
check-in. Should the guest check out prior to the
confirmed check-out date, an early departure fee will be
charged. Please see rate sheet for more information.
BENEFITS OF ON-LINE SYSTEM
Available rooms in conference hotels will be listed. The
booking happens at once and, if an email address is
provided, confirmation will be sent within minutes of the
request being sent. If an email address is not provided,
confirmation will be faxed.
NOTE: Credit card information must be provided to
book a room on-line.
ALTERNATIVE TO ON-LINE SYSTEM
If you do not wish to use the on-line reservation system,
you can download the housing form from the OGRA or
ROMA web site. The completed form can be faxed
or mailed to the Housing Bureau as in the past. The
Housing Bureau will process the faxed and mailed
forms in the order in which they are received.
Delays in processing are possible for two reasons:
1. volume of completed forms received by fax
or mail.
2. time of day received e.g. 6:00 p.m. will not
be entered until next business day.
HOW TO BOOK A SUITE
A special form for booking suites at the Combined
Conference will be available on both web sites as of
November 14. You will not be able to book a suite
using the on-line reservation system.
CANNOT ACCESS INTERNET?
Call 905-795-2555 after 9:00 a.m. on November 14,
2005 and a housing form will be faxed to you.
FOR MORE INFORMATION CONTACT:
'Cathy Houston, ~..9ur~i.9,W
Theone McCauley, theone.@Q.9r<":"1.Q[.Q
Telephone 905-795-2555
For a schedule of hotel rates, additional
accommodation instructions and important
information visit us online: www.oora.orq or
www.roma.on.ca
Ont;ar:io: G:ood Roads. ASSQd:a-tion.:
63;5-5 K:ennedy Road,. l:Jnit. #2.
Mi:ssis.satlg;a, O1't
L5T 2L5
SCHEDULE OF HOTEL RATES
FAIRMONT ROYAL YORK HOTEL
100 Front Street West Fairmont - Single -~ $
416-368-2511 Fairmont - Double ..: $1
1-800-441-1414 Fairmo(lt iew .~ii~- $ 3
.0 .DFairmo w~blEf - 98
.J .. Fairmo old - '253
Suites (use Suite Form)
Fairmont Deluxe - $233
Signature Suite - $263
Small Suite - $499
Medium Suite - $599
Large Suite - $799 & up
INTERCONTINENTAL TORONTO CENTRE (formerly CROWNE PLAZA)
225 Front Street West Deluxe Single Bedroom - $190
416-597-1400 Deluxe Double Bedroom - $190
1-800-422-7969 Early Departure Fee - $ 75 per night
SHERATON CENTRE
123 Queen Street West
416-361-1000
1-800-325-3535
Single Bedroom
Double Bedroom
Early Departure Fee
- $163
- $163
- $ 50
STRATHCONA HOTEL
60 York Street
416-363-3321
1-800-268-8304
Deluxe Single/Double - $128
Corporate Single/Double - $138
Note: All rates, including early departure fee, are subject to
5% PST, 7% GST (if applicable)
and
3% Destination Marketing Fee
PRIOR TO JANUARY 30,2006, ALL RESERVATIONS MUST BE MADE USING THE
OFFICIAL ON-LINE RESERVATION SYSTEM OR OFFICIAL HOUSING FORM.
AFTER THAT DATE, PLEASE CONTACT THE HOTELS DIRECTLY FOR
CANCELLATIONS AND CHANGES.
Ontario Good! Road,s Association
635:5 Kennedy Road, Unit #2
Miss.issauga, ON
L5T 2L5
ACCOMMODATION INSTRUCTIONS AND IMPORTANT INFORMATION
1. Hotel reservations are made on a first -come/first -served basis. Please book
early.
2. No telephone reservations will be accepted. Room reservations will be
processed only if received through the official Housing Bureau on-line
reservation system or on the Official Housing Form, or a photocopy thereof.
Suites can be booked using the Official Suite Form only.
3. Acknowledgements will be faxed or emailed by the Housing Bureau as indicated
on the official housing form. Please allow at least 48 hours for receipt of this
acknowledgement.
4. Submit one reservation if sharing with a colleague. Multiples cause duplication
and possible double charging.
5. For your own records, please keep a photocopy of your original housing form or
email/faxed acknowledgement.
6. A deposit must accompany each reservation. Credit card information is
accepted for deposit purposes. Please note that a credit card number will act
only as a room guarantee - there will be no charge to the card unless the
delegate cancels within 72 hours of arrival. In lieu of credit card information, a
deposit of $150 per room, pavable to OGRAlROMA HousinQ Bureau, must
accompany each written request. Payments acceptable include cheque, bank
draft and money order.
Note: credit card information is mandatory for on-line reservations.
7. Reservations must be received before January 30,2006. After this date, all
conference room blocks will be released, and any requests for room reservations
must be negotiated with hotels directly. If requesting reservations after January
30,2006, you should contact the hotel(s) directly. You may wish to use the
complimentary services of Tourism Toronto at 1-800-363-1990 or (416) 203-
2500, which has information on current room availability in Toronto. Convention
rates cannot be guaranteed after January 30, 2006.
8. Prior to January 30, 2006, all changes must be made in written form only (fax
(416) 203-8477, email housing@torcvb.com). Phone calls will not be accepted.
After this date, modifications can be made with the hotel directly.
9. If cancelling prior to January 30, 2006, you must notify the Housing Bureau in
writing (fax (416) 203-8477, email housing@torcvb.com). Phone the hotel
directly if you are cancelling after January 30,2006 to avoid billing. You must
cancel 72 hours before expected date of arrival.
10. NEW - Some hotels have introduced an early departure fee. Guests will be
asked to confirm their departure date upon check-in. Should the guest check out
prior to the confirmed check-out date, an early departure fee will be charged.
Please see rate sheet for more information.
Ontario Good Roads Association
6355 Kennedy Road, Unit #2
Mississ3ug.a, ON
L5T 2L5
Bill Bryce, Director of Education and Secretary
2005 November 16
NOV 2' 2005
Warden Jim Mcintyre
County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Dear Warden Mcintyre:
An invitation is extended to you to attend a special meeting of the Thames Valley
District School Board on Tuesday, 2005 November 29. The meeting will be held at 7
pm in the Board Room, Community Education Centre, 1250 Dundas Street, London.
The CN Watson accommodation report will be received by Trustees at this meeting.
Thanking you in advance for your interest in this matter.
Yours truly,
~.;P-
GRAHAM HART
Chairperson
GH/sp
Thames Valley District School Board Office of the Chairperson
1250 Dundas Street, P.O. Box 5888, London, Ontario N6A 5Ll Tel: (519) 452-2545 Fax: (519) 452-2396 website: www.tvdsb.on.ca
A~,L~~
MINUTES of a Joint Public Meeting of the Council of the County of Elgin, the Council of the City
of St. Thomas and the Council of the Corporation of the Municipality of Central Elgin held on
Thursday, November 1 ih, 2005 at 7:00 p.m. at the St. Thomas Community Centre.
Roll Call
City Council: Mayor J. Kohler, Alderman B. Aarts, Alderman C. Barwick, Alderman H.
Jackson-Chapman, Alderman T. Shackelton, and Alderman D. Warden
City Staff: W. Graves, City Clerk, B. Day, City Treasurer, J. Dewancker, Director of
Environmental Services, J. McCoomb, Planner, Central Elgin Planning
Office, Bob Wheeler, General Manager, Economic Development
Central Elgin Council: Mayor D. Rock, Deputy Mayor S. Hofhuis, Councillor K. Cookson,
Councillor D. Dale, Councillor T. Marks, Councillor D. Marr and
Councillor R. McFarlan
Central Elgin Staff: D. Leitch, CAO/Clerk, S. Larmour, Director of Financial Services/
Treasurer, L. Perrin, Director of Physical Services, D. Crocker, Director
of Fire Rescue Services/Fire Chief and D. Wilson, Deputy Clerk
County of Elgin: Councillor D. Rock and Councillor S. Hofhuis
Council
County of Elgin Staff: C. Watters, Director of Engineering Services and P. Dutchak, Manager of
Road Infrastructure
Welcomellntroductions
W. Graves, City Clerk, opened the public meeting at 7:05 p.m. He noted the purpose of the joint
public meeting was to advise the public of a proposed Mutual Boundary Adjustment between the
City of St. Thomas and the Municipality of Central Elgin. He indicated that both City staff and
Central Elgin municipal staff were present this evening to review the proposal and answer any
questions from the public. W. Graves introduced Mayor Jeff Kohler to bring greetings from the
City of St. Thomas. Mayor Kohler introduced City Council and staff and thanked the residents in
attendance for their interest in the proposed boundary adjustment. W. Graves introduced Mayor
D. Rock to bring greetings from the Municipality of Central Elgin. Mayor Rock came forward and
introduced Municipal Council and staff. He welcomed those residents in attendance and noted
that both Councils and municipal staff members are available to any questions respecting the
proposal.
Boundary Adiustment Power Point Presentation
W. Graves indicated that two separate meetings were originally advertised for 7:00 p.m. and 8:30
p.m. He advised that the meetings will now be combined as those in attendance represented
landowners for both meetings. W. Graves noted Council and staff would remain until 8:30 p.m. in
the event that any residents attended at that time with questions. He advised that no new
information would be presented at 8:30 p.m.. W. Graves noted that upon approval by the Minister
of Municipal Affairs & Housing, the boundary adjustments will come into effect January 1 st, 2006.
He indicated that various maps have been on display for residents to review. W. Graves
proceeded with a power pOint presentation to illustrate the affected areas. He advised that the
proposed boundary adjustments will accommodate future growth and development in the City. D.
Leitch came forward to continue the presentation. : Ie advised that Central Elgin has negotiated
the acquisition of additional sewage treatment capacity for the following service areas: Lynhurst,
Norman Subdivision, Eastwood Subdivision, Eastside Development (Talbot Line) and the St
Thomas Airport. D. Leitch indicated that services will be provided by the new municipality and the
assessment value of the properties affected by this boundary adjustment will be at the same
level. - 1 -
Public Meeting Mutual Boundary Adjustment - Thursday, November 17th, 2005
He referred to hydro service which will not change. D. Leitch indicated that the By-laws of the
Municipality of Central Elgin will apply to the boundary adjustment areas on the implementation
date with the exception of existing zoning bylaws, bylaws passed under the Drainage Act, by-laws
governing highways, traffic and encroachments and by-laws passed under the Development
Charges Act. He noted alterations to by-laws would be done as needed by each respective
municipality through the appropriate amending procedures. D. Leitch advised that both
municipalities are serviced through 9-1-1. W. Graves indicated that the respective Councils will
be considering the by-law on Monday, November 21st and County Council will consider the by-law
on Tuesday, November 22nd. He noted final approval would still be needed from the Ministry of
Municipal Affairs & Housing.
Question/Answer Period
W. Graves indicated that the meeting was now open to questions from the public. He asked that
anyone wishing to speak please give their name and address for the record. Dick Greenway, 30
Woodland Road came forward and inquired if bum permits existed in Central Elgin. D. Leitch
advised that burn permits were available in Central Elgin. Mr. Greenway further questioned water
and sewer charges in Central Elgin. D. Leitch indicated that Central Elgin rates are a little higher,
but overall costs would depend on consumption. He noted that staff would be pleased to review
his present bill from the City and calculate an approximate cost using Central Elgin rates. Phillip
Reid, 44072 Edgeware Line, inquired if Chamber of Commerce representative was in attendance.
He questioned mapping on a brochure which already includes a 100 acre parcel of industrial land
north of the City which has never been developed. W. Graves indicated that Chamber member
was not present. He proceeded to introduce Bob Wheeler, General Manager, Economic
Development to respond. B. Wheeler indicated he was not familiar with the brochure in question.
Mr. Reid inquired if intent would be a land use change from industrial to residential. B. Wheeler
noted that the subject parcel to be obtained from Central Elgin would be for the continuation of
future industrial growth in the City. Bruce Martin, 29 Woodland Road questioned what
development is being planned for this area. He noted lands were annexed into the City in 1996
and now 10 years later the proposed boundary adjustment will make him a Central Elgin resident.
W. Graves indicated this a housekeeping matter as the Woodland Road neighbourhood is a
natural fit into the Lynhurst area. He noted no development is being proposed. Mr. Martin
stressed that he does not want to be brought into Central Elgin. He inquired if taxes would be
higher and if bylaws would alter. W. Graves indicated tax rates are similar and by-laws would be
the responsibility of the new municipality except for those by-laws already noted as exemptions.
D. Greenway questioned fire protection, noting that current response time to his home is 12
minutes. He also voiced concern with respect to the water system and fire flows. Mr. Greenway
advised that when he was annexed from Southwold his company spent approximately
$25,000.00 to upgrade the antiquated system from Southwold. W. Graves introduced Don
Crocker, Director of Fire Rescue Services, Municipality of Central Elgin to respond. D. Crocker
advised that the response time to 30 Woodland Road would be approximately 3 minutes longer.
He noted that medical responses could be quicker as firefighters have supplies within their own
vehicles and are prepared to arrive on scene from their homes. Jim Dunning, 43954 Southdale
Line, questioned Nutrient Management By-law for the City of St. Thomas. W. Graves introduced
John Dewancker, Director of Environmental Services to respond. J. Dewancker advised that the
City does not have a Nutrient Management By-law and has experienced no problems to date. He
referred to Hepburn property and farming practices which have occurred for 15 years without
incident. Mr. Dunning indicated that he currently runs a cattle operation on Southdale Line in
Central Elgin. J. Dewancker noted that if complaints occur the issue will need to be addressed.
Jim McCoomb, Planner, Central Elgin Planning Office came forward to explain that the City
currently does not have a Nutrient By-law. He indicated that as changes take place, new
legislation and by-laws will be considered. J. McCoomb advised that Minimum Distance
Separation will continue to apply. Alderman Marie Turvey arrived at 7:40 p.m. J. Dunning
questioned woodlot management. J. Dewancker advised that the woodlots are under the
jurisdiction of the County of Elgin. He noted very little legislation in the City to deal with woodlots.
W. Graves inquired if there were any further questions from the public for Council or staff. No
further questions were asked. - 2 -
Public Meeting Mutual Boundary Adjustment - Thursday, November 17th, 2005
Closina Remarks
W. Graves noted that the public meeting was now concluded. He thanked everyone for attending
the meeting and bringing their concerns forward to Council and staff. W. Graves reminded those
in attendance that each respective Council will consider the by-law on Monday, November 21st,
2005.
Adiournment
The meeting was adjourned at 7:46 p.m.
-3-
Public Meeting Mutual Boundary Adjustment - Thursday, November 1tl', 2005