February 15, 2005 Agenda
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - meeting of January 25, 2005
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATION
9:00 a.m. - Ms. Junee Monteith, Vice-Chair, Elgin-St. Thomas Community
Foundation, with overview of Foundation (see page 72)
9:30 a.m. - Ventin Group - Architects, Dennis Voss, Merrilee Hoffman
and Mayor Paul Baldwin, Present proposed plans for expansion
of Aylmer Library (see report Library Services page 7)
11:50 a.m. - Presentation by Councillor Paul Faulds, Presentation of
picture commemorating "The Years Of Service By Councillor
John R. Wilson's Family" (see resolution from Township of
Malahide -ATTACHED)
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
COMPREHENSIVE BUDGET REVIEW - PLEASE BRING YOUR
BUDGET BINDERS TO THE MEETING.
2
3
4-70
71-79
80-124
125
ORDERS OF THE DAY
FOR TUESDA Yo FEBRUARY 15. 2005 - 9:00 A.M.
7th Council Correspondence - see attached
1 ) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
I LUNCH WILL BE PROVIDED I
Februarv 20-23. 2005 Rural Ontario Municipal Association/Ontario Good Roads Association
Elgin-St. Thomas
Community Foundation
The Elgin-St. Thomas Community Foundation attracts major gifts, largely
through wills and life insurance. In general, the principal is endowed in perpetuity and the
interest on investment flows back to charitable organizations in perpetuity.
One way oflooking at the Conununity Foundation is this: If United Way is the
chequing account for the community, the Community Foundation is the savings account.
The local Community Foundation began as a division of Elgin-St. Thomas United
Way. While United Way wanted to launch such a Foundation, it was not its intention to
own it. After a suitable period of discussion, the new Elgin-St. Thomas Community
Foundation received its Letters Patent in December, 2003 and notice of acceptance of
Registered Charitable status in January, 2004, under the number 865337109 RCOOOr.
The Aylmer and Area Community Foundation has been in existence for many
years, serving Aylmer, Bayham and Malahide. Elgin-St. Thomas Community Foundation
is pleased to be able to grant across the county, where appropriate, but respects the role of
the Aylmer and Area Community Foundation. In general, we do not seek donations or
publicize the Elgin-St. Thomas Community Foundation in Aylmer, Bayham and
Malahide. If over time, it is deemed appropriate to form a closer working relationship
between the two Foundations, this is something we are always willing to discuss.
Donations to the Community Foundation are, in general, endowed in perpetuity.
But there are other aspects to the story. Organizations may want to house their own
planned giving programs within the Community Foundation. The Dennis Redman
Memorial Scholarship Fund would be an example of this. Families may wish to launch
their own foundations, for example, the McGregor & Morris Fund. Some Funds are set
up to allow flow-through granting as well as endowed dollars.
And like all organizations, the Community Foundation has operating costs. In the
start-up years, while we are building endowments, the Ontario Trillium Foundation has
assisted us with a three-year grant. We are seeking Founding Donors until September
2005. These are in the range of$500 - $9,999 to assist with operating costs. And we are
planning special events.
The Community Foundation's 2004 audit is now in process and we are working
toward our first annual meeting. As you are aware trom our correspondence to you, our
by-laws call for the Warden of the County of Elgin to be a member of the Nominating
Committee ofthe Community Foundation. We look forward to that participation.
Our office is at 300 South Edgeware Rd., St. Thomas. Phone # is 637-8230.
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Township of
MALAHIDE
87 John Street South,
Aylmer, Ontario N5H IC3
Telephone: (519) 773.5344
Fax: (519) 773·5334
Email: malahide@township.malahide.on.ca
www.township.malahide.on.ca
County of Elgin,
450 Sunset Drive,
St. Thomas, Ontario.
N5R5Vl
January 21, 2005
Attention: Mr. Mark McDonald
Dear Sir:
RE: Four Generations Print.
On behalf of the Township ofMalahide, we wish to present this Historical Print to the
County of Elgin. The Township felt it was historically significant that four generations
of one family had served on Elgin County Council as representatives of Malahide and the
former South Dorchester Townships. John R. Wilson, his father, John Beverly Wilson,
his grandfather, Silas Randall Wilson and his great-grandfather, John Henry Wilson
served on County Council for a total of 50 years as depicted in this print. As well, they
served a total of 60 years on the South Dorchester and Malahide Township Councils.
We hope that this print can be proudly displayed in the County of Elgin Office.
Malahide Township Council passed the following Resolution unanimously:
WHEREAS it takes special individuals to dedicate their time and energy to public
service.
AND WHEREAS the members of the Wilson family have shown a remarkable feat
in having four generations of their family line give unselfishly in public service.
NOW THEREFORE the Township of Malahide accepts and acknowledges their
service through receipt of this picture presentation.
AND FURTHERMORE that a copy ofthis print be presented to the County of
Elgin to recognize the Wilson family's years of distinguished service.
Yours very truly,
TOWNSHIP OF MALAHIDE
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R. MILLARD, CAO./CLERK
RANDALL R. MILLARD
CAO./Cbk
Email;clerk@township.malahide.on.ca
SUSAN E. WILSON
1Ì"easurer
Email;treasurer@townsrup.malahide.on.ca
REPORTS OF COUNCIL AND STAFF
February 15. 2005
Staff Reports - (ATTACHED)
5 Tree Commissioner - Woodlands Conservation By-Law
7 Director of Library Services - Aylmer Old Town Hall Library - Proposed Expansion
9 Director of Library Services and Manager of Archives - Museum Stakeholder Meeting
16 Director of Library Services - Circulation Statistics for November and December 2004
22 Manager of Road Infrastructure - St. Thomas/Elgin HomeBuilder Association
Sign Request
25 Manager of Road Infrastructure - Request to Establish a Community Safety
Zone - Springfield School
28 Manager of Human Resources - Policy Amendment - 3.30 Employment Relatives
31 Director of Human Resources - Policy Amendment: 2.10 Hours of Work/Alternative
Work Arrangement
42 Manager of Human Resources - Non-Union Orthodontic Coverage
44 Ambulance and Emergency Management Coordinator - Ambulance Inquest and
Additional Costs
46 Ambulance and Emergency Management Coordinator - Ambulance Vehicle Purchase
48 Director of Financial Services - Ambulance Base Budget - Update
51 Director of Financial Services - Current Financing - Debt Position
53 Director of Financial Services - Formal Grant Policy
58 Director of Financial Services - Leasing Arrangements
61 Director of Financial Services - Elgin Manor Rebuild - Update
68 Purchasing Co-Ordinator and Chief Administrative Officer - London Hospital Linen
Service
70 Depµty Clerk - Land Division Committee Per Diem
4
REPORT TO COUNTY COUNCIL
FROM: Rob Lindsay, Tree Commissioner
DATE: 08 February 2005
SUBJECT: Woodlands Conservation By-Law
INTRODUCTION
During County Council's special meeting on April 27th, 2004, Council passed a resolution
that a Working Committee be struck consisting of the following organizations:
Elgin/Middlesex Woodlot Owner's Association; Elgin Federation of Agriculture; Christian
Federation of Farmers; Registered Professional Forester; South-western Ontario Loggers
Association; Ministry of Natural Resources; Councillor Graham Warwick; Mark McDonald;
and Rob Lindsay. This Committee has met four times to discuss the Draft Tree By-Law.
DISCUSSION:
Upon review of the draft tree by-law and the current by-law the Committee decided to
follow the format of the draft and work from there. The Committee's first three meetings
dealt with definitions, rewording of sections and changes to the schedules. Following the
third meeting it was recommended that the draft be sent to the Solicitor for review and
comment. After this review the Committee met and discussed specific issues with the
Solicitor and made changes with the Solicitor present. The Committee instructed the
Solicitor to make the recommended changes so that the draft could be presented to
County Council for consideration.
During the Committee meetings there were several issues that were of concern.
1. Fee Schedule. It was resolved that there would be no fees associated with the
harvesting of a woodlot. The committee wanted a fee for the clearing of woodlands.
2. A permit to harvest a woodlot. There was discussion and concerns that
landowners would see the use of a permit to harvest a woodlot as an infringement
on there rights. However due to Provincial Legislation the use of a permit is
necessary and the Committee decided to use the following wording
"Notification/Application (Permission by Notice of Intent)."
3. Exemptions to the By-Law. The Committee discussed issues regarding the
Agricultural and Drainage Acts in respect to exemptions to the By-Law. These Acts
are exempt from the By-Law; however the Committee agreed that the Tree
Commissioner should be notified of proposed works with respect to these Acts prior
to commencement.
4. Circumference size classes of trees. Some concern was raised that the size
classes of trees were increasing and that some trees would not reach the noted
sizes. The Committee agreed to add a 45 cm height increment which is used in the
current By-Law and to monitor the changes over the next year for problems.
5. Designation of endangered species. It was recommended that the by-law refer to
the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) for the
most recent list of Rare, Threatened or Endangered trees.
After lengthy discussions the committee agreed to the wording and terms as present in the
draft prepared by the Solicitor.
CONCLUSION:
Following several very productive meetings and a thorough review by the County Solicitor,
the revised draft by-law is presented for your consideration.
RECOMMENDATION:
THAT, the Draft Woodlands Conservation By-Law be approved for public review and
written comment, with the review period being 30 days, after which time the Tree
Commissioner will report back to County Council; and
THAT the Draft Woodlands Conservation By-Law be read a first and second time.
mission
McDonald
Chief A . e Officer
The Corporation of the County of Elgin
Woodlands Conservation By· Law No. 05·03
Table of Contents
Section
Definitions
General Prohibitions
Exemptions to this By-Law
Council Exemption
Notification/Application (Letter of Intent Permit)
Permit Applications for Exemptions
Appeals to the Ontario Municipal Board
Orders to Discontinue Activity
Penalty
Enforcement
Administration
1
2
3
4
5
6
7
8
9
10
11
Schedules
Circumference Limits by Tree Species A
Council Exemption for Woodlands Clearing Application B
Woodlands Clearing Permit C
Notification Letter D
Public Notice - Council Exemption for Woodlands Clearing E
Application to Harvest, Destroy. or Injure Trees F
Fee Schedule G
Appointment of Officers H
Basal Area Calculation Assessment I
Stop Work Order J
Notice ofTimber Harvest K
Short-form Wordings L
COUNTY OF ELGIN
By-Law No. 05-03
Woodlands Conservation By-Law
"BEING A BY-LAW TO PROHIBIT OR REGULATE THE HARVEST. DESTRUCTION.
OR INJURING OF TREES IN THE COUNTY OF ELGIN"
WHEREAS Section 135(2) of the Municipal Act, 2001, S.O. 2001, c25. as
amended, permits the enactment of a By-Law by the Councii of the County of Elgin to
prohibit or regulate the destruction or injuring of trees in woodlands; and
WHEREAS Councii may require that permission be obtained to harvest, destroy, or
injure trees in woodlands and, furthermore, impose conditions to such permission; and
WHEREAS Council has determined that it is desirable to enact such a By-Law for
purposes including but not necessariiy limited to the following:
· preservation and improvement of woodland resources in Elgin County through
good forestry practices;
· promotion of good forestry and utilization practices that sustain healthy
woodlands;
· minimize the destruction or injury of trees:
· regulation and control of the removai, maintenance, and protection of trees;
· protection, promotion, and enhancement of the aesthetic value of woodlands;
· recognition and reconciliation of the entitlement of the owners of lands to use
and enjoy such lands and woodlands located thereon with the purposes of this
By-Law as othelWise stated above.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
1. Definitions
a) "AGS" or "Acceptable Growing Stock" means trees suitable for retention
in a woodlands for at least one (1) cutting cycle (ten to twenty-five years),
provided that such trees are of a commercial species and of such form
and quality so as to be saleable for sawlog products at some future date;
b) "Basal area" means the area of the cross-section of the stem of a tree
taken at a point of measurement 1.3 metres above the point on the tree
where the ground meets the stump In an undisturbed state at the base of
the tree;
c) "Basal area calculation" means the process to determine basal area for
woodiands to which this By-Law applies, provided that such calculations
are undertaken and completed in accordance with the rules and
guidelines as set forth in Schedule "I" hereto;
d) "Building permit" means a buiiding permit issued under the Buiiding Code
Act 1992, R.S.O. c. 23, as amended;
e) "Business day" means any day falling on or between Monday and Friday
of each week but does not include New Years Day. Good Friday, Easter
Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day,
Thanksgiving, Remembrance Day, Christmas Day or Boxing Day;
f) "Certified Tree Marker" means an individual who has full certification in
good standing for marking of trees under the Ontario Ministry of Natural
Resources Certified Tree Marker Program, has maintained proper
accreditation, and has demonstrated experience to mark according to
Good Forestry Practice within Elgin County;
. g) "Circumference" means the measurement of the perimeter or outer
boundary of a stem or trunk of a tree with such measurement including
the bark of the stem, which measurements must be taken at ten, twenty,
thirty, or forty-five centimetres above the highest point of ground in an
undisturbed state at the base of the tree and the height of which
measurement must be marked upon the remaining stump;
h) "Clear" or "clearing" means the complete and unselective removal,
cutting, and/or destruction of trees within a defined area of land;
i) "Clerk" means the Chief Administrative Officer for the Corporation of the
County of Elgin or his or her designate:
j) "Conifer Plantation" means woodlands where coniferous trees have been
planted or seeded in a pre-determined pattern;
k) "Coppice growih" means where more than one tree stem grows from a
single tree stump:
I) "Cord" means a pile of fuelwood 3.63 m3 in size;
m) "Corridor" means a band of vegetation, usually older forest, which serves
to connect distinct patches on the landscape, which corridors provide
connectivity. permitting the movement of plant and animal species
betwe,m what would otherwise be isolated patches and providing that
such corridors have a minimum width of 30 metres;
n) "Council" means the Municipal Council for the Corporation of the County
of Elgin;
0) "Diameter" means the diameter of the stem of a tree measured outside
the bark at a specified point of measurement;
p) "DBH" or "Diameter Breast Height" means the diameter of the stem of a
tree measured at a point that is 1.3 metres above the highest point of the
ground in an undisturbed state at the base of the stem or trunk of the tree;
q) "Dripline" means an imaginary line running directly beneath the outer
most branches of the trees forming the perimeter of the woodlands;
r) "Forest Stand" means that part of the woodlands that is a continuous
group of trees sufficiently uniform in species composition, arrangements
of age classes, and conditions so as to be a homogenous and
distinguishable unit for forestry management purposes;
s) "Fuel Wood" means trees or parts thereof that are of a sufficient size and
quality to yield fire wood;
t) "Good Forestry Practices" means the proper implementation of harvest,
renewal and maintenance activities known to be appropriate for the forest
and environmental conditions under which they are being applied and that
minimize detriments to forest values including significant ecosystems,
important fish and wildlife habitat. soil and water quality and quantity,
forest productivity and health, and the aesthetics and recreational
opportunities of the landscape, and. without limiting the generality of the
foregoing, Good Forestry Practices permits the harvest of trees that.
. have been damaged by disease, insects, wind, ice, fire, lightning, or
other natural causes to an extent that the health of such trees is
likely to further deteriorate and can be assessed as such:
· have been assessed and identified for removal to prevent disease or
insects from spreading to other trees;
· are cut in accordance with Provincial Silvicultural Guidelines as
referred to in the Forest Operations and Silvicultural Manual and its
revisions prepared under the authority of the Crown Forest
Sustainability Act, S.O. 1994, c. 25; and/or
· are marked and cut as part of a Woodlands Management Plan by
way of a prescription approved by a Registered Professional
Forester or Associate Member in good standing.
u) "Destroy" or "destruct" means any action, which causes or results in
irreversible injury or death of a tree;
v) "Harvest" means the destruction of a tree through cutting or other
mechanized means which results in the irreversible death of a tree by
design;
w) "Local Board" means a municipal service board, transportation
commission, board of health, police services board, planning board, or
any other board, commission, committee, body or local authority
established or exercising any power under any Act with respect to the
affairs and purposes of one or more municipalities;
x) "Log" means a portion of a tree of a prescribed species reduced to a size
suitable for loading on a vehicle for transport to a processing mill for the
production of lumber or other products;
y) "Logger" means an individual or company or similar group who cuts trees
for purchase, sale, or other profit on behalf of a landowner;
z) "Member Municipalities" includes the lower tier municipalities within the
County of Elgin, namely: Township of Malahide, Municipality of Bayham;
Town of Aylmer. Municipality of Central Elgin, Township of Southwold,
Municipality of Dutton-Dunwich, and Municipality of West Elgin.
aa) "Municipality" means a geographic area whose inhabitants are
incorporated within the County of Elgin;
bb) "Officer" means an individual or individuals appointed by Council of the
Corporation of the County of Elgin for the administration and enforcement
of this By-Law, including but not limited to the Elgin County Tree
Commissioner;
cc) "Owner" means a person having any right, title. interest or equity in land;
dd) "Own Use" means a use that does not include a sale, exchange or other
disposition of trees destroyed or injured:
ee) "Permit" means the written authorization as provided for and
contemplated by this By-Law;
ff) "Person" means any individual, corporation, partnership, association, firm
trust, or other entity and includes anyone acting on behalf or under the
authority of such entity;
gg) "Plantation" is Woodlands where trees have been planted or seeded in a
predetermined pattern;
hh) "Plof' means a carefully measured area laid out for experimentation,
which may be permanent or temporary:
ii) "Point of Measurement" means that point on the tree trunk measured
above the highest point of the ground in an undisturbed state at the base
of the stem or trunk of the tree where the ground meets the stump. For
coppice growth, the point of measurement shall be the point on the tree
trunk where the tree stems separate provided that such point of
separation is less than 1.3 metres above the highest point of the ground
in an undisturbed state at the base of the stem or trunk of the tree where
the ground meets the stump - where the point of separation is less than
or equal to 1.3 metres above the highest point of the ground in an
undisturbed state at the base of the stem or trunk of the tree where the
ground meets the stump, the point of measurement shall be measured
from the point of separation and be applicable to each individual stem or
trunk of the tree;
jj) "Prescribed Species" means the species of trees as listed in Schedule "A"
to this By-Law;
kk) "Prescription" means a "pre-harvest silvicultural prescription", which is a
written document detailing a course of management action prescribed for
a particular area after specific assessments and evaluation have been
made and bearing the signature of a registered Professional Forester or
an Associate Member of the Ontario Professional Foresters Association;
II) "Registered Professional Forester" is as defined in the Professional
Foresters Act, S.O. 2000, c. 18;
mm) "Sensitive Natural Areas" means the:
i) provincially significant life science Areas of Natural and Scientific
Interest (A.N.S.I.);
Ii) wetlands designated as locally, regionally or provincially significant;
iii) significant natural areas within Elgin County as designated by any
one of the following:
· County of Elgin or any of its Member Municipalities;
· Ontario Ministry of Naturai Resources;
· Kettle Creek Conservation Authority;
· Catfish Creek Conservation Authority;
· Lower Thames River Conservation Authority: and/or
· Long Point Regional Conservation Authority
nn) "Silviculture" means the art and science of producing and tending a forest
and the theory and practice of controlling forest establishment,
composition, growth, and quality of forest to achieve the objectives of
management;
00) "Stand Improvemenf' means the destruction or harvesting of:
i) trees that have been damaged by disease, insects, wind, ice, fire,
lightning, or other natural causes to the extent that the health,
growth, yield, and quality of such trees is likely to further deteriorate;
ii) diseased or insect infested trees that should be cut or removed to
prevent disease or insects from spreading to other trees;
iii) exotic species, or trees not indigenous to the municipality, if such
destruction is carried out In such a manner as to encourage
replacement of exotics by indigenous species. excluding Pinus and
Picea species; or
iv) defective and/or undesirable trees so as to concentrate growth on
sound trees of good form.
pp) "Tree" means, for the purposes of the definition of a woodland, any
species of woody perenniai plant, including its root system, which has
reached or can reach a height of at least 4.5 metres at physiological
maturity;
qq) "UGS" or "Unacceptable Growing Stock" means trees that have a high
risk of dying, and are expected to decline over the next cutting cycle,
including but not limited to trees that are of poor form and/or low quality;
rr) "Windbreak" means a designed, planted and fully maintained windbreak
or naturally pianted windrow not exceeding 10 metres in width;
ss) 'Watercourse" means a naturai or man-made watercourse containing
flowing water at least for part of the year;
tt) 'Woodiands" means land at least one hectare and more in area with at
least:
i) 1 000 trees, of any size, per hectare: or
Ii) 750 trees, measuring over five (5) centimetres in diameter at DBH.
per hectare; or
iii) 500 trees, measuring over twelve (12) centimetres in diameter at
DBH, per hectare: or
iv) 250 trees, measuring over twenty (20) centimetres in diameter at
DBH, per hectare.
but does not include a cuitivated fruit or nut orchard or a plantation
established for the purpose of producing Christmas trees or a tree
nursery for landscape. For purposes of this definition, woodlands shall
include the area up to the dripline of the woodlands and corridors
measured up to and including thirty metres in width.
In the case of a Member Municipality of the County of Elgin, a "woodland"
means land less than one hectare in area with at least an extrapolated
average of:
i) 1000 trees, of any size, per hectare; or
ii) 750 trees, measuring over five (5) centimetres in diameter at DBH,
per hectare; or
iii) 500 trees, measuring over twelve (12) centimetres in diameter at
DBH, per hectare; or
iv) 250 trees, measuring over twenty (20) centimetres in diameter at
DBH, per hectare.
but does not include a cultivated fruit or nut orchard or a plantation
established for the purpose of producing Christmas trees or a tree
nursery for landscape. For purposes of this definition, woodlands shall
include the area up to the dripline of the woodlands and corridors
measured up to and including thirty metres in width.
2. General Prohibitions
a) Except as provided in Section 3, no person through their own actions or
through any other person shall harvest, destroy, or injure any living tree
unless the person who is harvesting, destroying or injuring trees have
done so in accordance with:
i) Good Forestrv
The person who is harvesting, destroying or injuring trees does so in
accordance with Good Forestry Practices as prescribed by:
a) a Registered Professional Forester in good standing with the
Ontario Professional Foresters Association: or
b) an associate member in good standing of the Ontario
Professional Foresters Association, and
the person who is harvesting, destroying or injuring trees has abided
by Section 5 below; or
ii) Circumference Limit
The person who is harvesting, destroying or injuring trees has only
harvested, destroyed, or injured those trees which have attained, at
the specified point of measurement, the circumference
measurement which equals or is greater than the minimum
circumference prescribed for the species in Schedule "A" hereto and
the person who is harvesting, destroying, or injuring trees has
abided by Section 5 below.
b) In addition to and/or notwithstanding that set forth in Section 2(a) above,
i) Except in accordance with Section 2(a), no person through their own
actions or through any other person shall harvest, destroy, or injure
a tree as prescribed in Schedule "A" located in a Conifer Plantation;
ii) Except in accordance with Section 2(a)(i), no person through their
own actions or through any other person shall harvest, destroy, or
injure a tree located in a Sensitive Natural Area;
Iii) Except in accordance with Section 2(a)(I) or Section 3, no person
through their own actions or through any other person shall harvest,
destroy, or injure any living tree having a circumference at the
specified point of measurement less than that referenced in and set
forth in Schedule "A" hereto;
iv) Except in accordance with Section 3, no person through their own
actions or through any other person shall harvest, destroy, or injure
any living tree unless the person who is harvesting, destroying, or
injuring trees has only harvested, destroyed. or injured those trees:
1. which have met the definition of stand improvement which can
be proven before and after the trees have been harvested,
destroyed, or injured, the onus of which proof lies upon such
person harvesting, destroying, or injuring those trees; or
2. which have attained, at the specified point of measurement, the
circumference of which equals or is greater than the minimum
circumference prescribed for the species in Schedule "A";
v) At no time shall the harvest, destruction, or injury of trees be
permitted or allowed so as to:
1. reduce the number of trees per hectare below the minimum
number of trees per hectare required to constitute woodlands;
2. reduce the basal area in that part of the forest and where trees
which measure 26 centimetres or more at DBH have been
harvested, destroyed, or injured below 16 m' per hectare for all
trees, including a minimum of 4 m' per hectare in trees 50
centimetres or more at DBH;
vi) At all times, the harvesting, destruction, or injury of trees in woodlots
with a basal area less than 16 m' per hectare of trees measuring 26
centimetres or more at DBH shall be completed in accordance with
Good Forestry Practice, including but not limited to according to a
prescription;
vii) Where trees are marked for harvest, destruction, or injury, the
person responsible for marking such trees shall mark those trees to
be harvested, destroyed, or injured with a paint mark of at least five
centimetres in area and visible on at least two (2) opposite sides of
the tree as well as the base of the tree in such a fashion that such
marks will be visible after harvesting. destruction, or injury is
complete;
viii) With the exception of work on municipal drains and/or where such
work is exempted pursuant to Section 3 below, if any tree removal is
necessary due to the undertaking of any drainage work, notification
of the Officer is necessary and every person intending to destroy or
injure trees for purposes of drainage work must compiy with the
requirements of Section 4 below;
ix) In the event that drainage work adjacent to a woodiands shall result
in the destruction or injury of a tree or trees within such woodlands,
any such drainage work shall be constructed of ciosed tiie in that
part of the drainage works that passes through or within ten (10)
metres adjacent to such woodlands; and
x) Where trees are marked for harvest, destruction, or injury in
accordance with this By-Law, any and all trees so marked shall be
harvested and removed from the woodlands by the person who is
harvesting, destroying, or injuring such trees.
c) No person through their own actions or through any other person shall:
i) fail to comply with an order issued pursuant to this By-Law;
Ii) contravene the terms or conditions of a permit issued pursuant to or
as contemplated by this By-Law: or
iii) remove or deface any order issued pursuant to this By-Law.
d) A person shall not
i) harvest, destroy, or injure a tree below the lowest point of
measurement contemplated by this By-Law unless otherwise
authorized by an Officer:
Ii) harvest unnecessarily or intentionally destroy or injure any tree that
is to remain standing after the harvest of trees is completed;
Iii) operate a vehicle, equipment, or machinery or conduct their
operations in such a manner or at such time that results in excessive
damage to the soil, wetlands, or natural areas or portions of the
woodlands;
iv) operate a vehicle, machinery. or equipment or conduct operations in
a manner or at a time that results in the leaving of any part of a tree
in a watercourse, including but not limited to any trees that have not
been cut but have been pushed, knocked over, or otherwise ended
up in a watercourse;
v) leave a treetop which can be safely trimmed and not scheduled for
fuel wood processing, higher than 3.5 metres above the ground to
the highest branch.
3. Exemotions to this Bv-Law
This By-Law does not apply to:
a) Activities or matters undertaken by the Corporation of the County of Elgin
or any member municipality of the Corporation of the County of Elgin or
any Local Board of the Corporation of the County of Elgin or any member
municipality thereof;
b) Activities or matters undertaken under a license issued pursuant to the
Crown Forestry Sustainability Act, 1994;
c) The injuring or destruction of trees by a person licensed under the
Surveyors Act to engage in the practice of cadastral surveying or his or
her agent while in the process of completing a survey;
d) The injuring or destruction of trees imposed as a condition to the approval
of site pian, a plan of subdivision or a consent under section 41, 51, or 53,
respectively, of the Planning Act or as a requirement of a site plan
agreement or subdivision agreement entered into under those sections;
e) The injuring or destruction of trees imposed as a condition to a
development permit authorized by regulation made under Section 70.2 of
the Pianning Act or as a requirement of an agreement entered into under
the regulation;
f) The injuring or destruction of trees by a transmitter or distributor. as those
terms are defined in Section 2 of the Electricity Act, 1998, for the purpose
of construction and maintaining a transmission system or a distribution
system, as those terms as defined in the Section;
g) The injuring or destruction of trees undertaken on land described in a
iicense for a pit or quarry or a permit for a wayside pit or wayside quarry
issued under the Aggregate Resources Act;
h) The injuring or destruction of trees undertaken on land in order to lawfully
establish and operate or enlarge any pit or quarry on land.
i) that has not been designated under the Aggregate Resources Act or
a predecessor of that Act: and
ii) on which a pit or quarry is permitted land use under a by-law passed
under Section 34 of the Planning Act, 2001, C. 25, S. 135 (12);
i) the injuring or destruction of trees where the owner of the woodlands has
been granted an exemption by the Council pursuant to Section 4;
j) The injuring or destruction of trees that is required in order to erect any
building, structure or thing in respect of which a Building Permit has been
issued and ha$ taken into consideration the protection oftrees
surrounding the structure or work within the building envelope, provided
that no tree is destroyed or Injured that is located more than 15 metres
from the outer edge of the building, structure or thing and the Officer has
been notified;
k) The injuring or destruction of trees that is required in order to install and
provide utilities to the construction or use of the building, structure or thing
in respect of which a Building Permit has been issued;
I) The injuring or destruction of trees that is required in order to install and
provide utilities to provide a single lane driveway for vehicular access to
the building, structure or thing in respect of which a Building Permit has
been issued;
m) The owner of the woodlands who has halVested, destroyed or injured 20
trees per year, providing such activities has not reduced the number of
trees per hectare below the minimum number of trees per hectare
required to be considered a woodland and notification of such operations
has been provided to the Officer;
n) The halVest, destruction. or injury of trees where the trees are destroyed.
or injured pursuant to a legally binding contract if:
i) the owner of the woodlands has given notice pursuant to S. 5 herein;
ii) the contract was signed within one year immediately preceding the
date on which this By-Law was passed;
iii) proof of the signed contract and a down payment of at least twenty
per cent of the contract value has been received by the Officer; and
iv) the trees are halVested, injured or destroyed in a manner consistent
with this By-Law and the restrictions and regulations thereunder and
have been or are harvested, destroyed, or injured within two years of
the date of enactment of this By-Law.
0) The destruction or injury of trees that may occur during the pursuit of
normal farming practices as outlined under the Farming and Food
Production and Protection Act, S.O. 1998, c. 1, including but not limited to
the destruction or injury of trees to prevent the encroachment of
woodlands on agricultural production resources;
p) The destruction or injury of trees undertaken for the construction of
drainage works under the Drainage Act, R.S.O. 1990, c. 0.17, as
amended, and the Officer has been notified;
q) The harvest of trees by the owner of the woodlands for his or her own
use, providing that such harvest has not reduced the number of trees per
hectare below the minimum number of trees per hectare required to
constitute woodiands as defined by this By-Law.
4. Council Exemption (Woodiands Ciearina\
a) In order to be considered for an exemption to the prohibition contained in
Section 2 hereunder, the owner of the woodlands must apply to the
Council for an exemption at least 40 days prior to the anticipated
commencement of harvest, injury or destruction of trees by submitting:
i) a compieted appiication form as set forth in Schedule "B";
ii) if demanded by the Cierk in respect of woodlands having an area
greater than 1 hectare, an environmental impact study; and
Iii) the applicable fee as set aut in Schedule "G" hereto.
b) At least 21 days prior to consideration of the application for an exemption,
the Officer shall send, by regular mail, written notice in the form of
Schedule "0" to the applicant and all assessed owners of each parcel of
land abutting the applicant's woodlands for which an exemption is being
sought and to such other persons and agencies as prescribed by Council.
c) The Officer shall erect and display a public notice regarding the
exemption application at the entrance to the woodlands in a position that
insures that it is clear and visible to all persons, which notice shall be in
the form set forth in Schedule "E" hereto.
d) The notice shall be posted at least 21 days prior to consideration of the
application by either the Clerk or Council.
e) In respect of applications for exemptions for woodlands having an area of
less than 1 hectare, where there have been no objections filed with the
Council or Cierk and/or the Officer agrees that the general purpose and
intent of this By-Law is maintained, the Clerk may grant the permit for an
exemption in the form set forth as Schedule "C" hereto; provided that, in
respect of applications for exemptions for woodlands having an area
equal to or greater than 1 hectare, the said application shall be
considered by Council.
f) When granting an exemption, the Clerk may include terms or conditions
desirable for the appropriate development or use of the land on which the
exemption is sought and in keeping with and maintaining the purpose and
intent of this By-Law.
g) Where the application for exemption relates to a woodlands having an
area greater than 1 hectare or where there have been objections filed
with the Clerk or where the Clerk refuses to grant a permit for exemption,
or where the applicant objects to the terms and conditions on the permit
for exemption as established by the Clerk, the Council will consider or re-
consider, as the case may be, the application for exemption or any
conditions to the permit and thereafter make a decision as to the granting
of the exemption and a permit in reiation thereto.
h) When granting an exemption, the Council may include terms and
conditions to its permission which are desirable for the appropriate
development or use of the land on which the exemption is sought and as
consistent with and maintaining the general purpose and intent of this By-
Law.
i) Council shail hear any person who wishes to speak to the application for
an exemption for which objections have been filed. Upon the conclusion
of the Council hearing during which the application for the exemption is
being considered, the Council may make its decision regarding the
granting of a decision or defer such decision to a subsequent date, in
which latter circumstances. the Council shall advise the persons in
attendance of the date, time, and location when Council will make a final
determination in respect of such application.
j) When denying an exemption, Council must notify the applicant of the
denial of such application. the date of denial of such application, and the
reasons for such denial, which notification must be delivered within ten
days of the date of such denial.
k) For purposes set forth above, the applicant may object to the terms and
conditions attached to any permit for exemption issued pursuant to this
By-Law.
5. Notification/Application (Permission bv Notice of Intent)
a) Every owner of woodlands or person acting on behalf of the owner who
intends to harvest, destroy, or injure trees personally or through another
person under Section 2(a)(I) or Section 2(a)(ii) of this By-Law shall
complete and submit to the Clerk an application to harvest, destroy, or
injure trees as prescribed in Schedule "F" hereto not less than five (5)
days prior to the commencement of such harvest, destruction, or injury.
b) A fee will not be chargeable in respect of an Application contempiated
under Section 5(a) above.
c) Any person who has submitted an application to harvest, destroy, or
injure trees in accordance with Subsection 5 above shall also erect and
display a sign in the form as outlined in Schedule "K" hereto at the
entrance at the adjoining roadway to the lands where the harvest,
destruction, or injury of trees is to occur, which signs to be clear and
visible to all persons, erected prior to the commencement of such
operations and remain erected in such place until five days after the
completion of such operations.
d) Any person who has submitted an application to harvest, destroy, or
injure trees pursuant to Subsection 5(a) above shall notify the Officer at
least twenty-four hours prior to the start of such harvest, destruction, or
injury of trees.
e) For purposes of this Section, the application to harvest, destroy, or injure
trees may be delivered to the Clerk by First Class Mail. hand delivery, or
facsimile transmission to the County of Elgin at its administration offices,
450 Sunset Drive, St. Thomas. Ontario, during normal business hours.
f) For purposes of this Section, a single application may be submitted for
multiple properties owned by the same person. provided that, in all
circumstances, all requisite information is provided within such
application, including but not necessarily limited to through submission of
additionai information forms.
6. Application for Council Exemption for Woodlands Clearina
a) Applications for Permits pursuant to Section 4 above will not be reviewed
or processed or a permit issued in respect thereof unless:
i) applications have been completed and submitted in full:
ii) applications are in keeping and consistent with and maintain the
general purpose and intent of this By-Law: and
Hi) any prescribed application fee, as set forth in Schedule "G" hereto,
has been paid in full.
b) Any permit contemplated by this By-Law may be:
i) issued to the applicant for a term of one (1) year: and
ii) renewed by the Clerk for one term of one (1) year provided that such
request for renewal is received prior to the expiry date of the original
permit and any additional prescribed application/renewal fee is set
forth in Schedule "G" hereto.
c) In the event that a permit application or renewal thereof is denied, the
Clerk, Officer, or his or her agent shall notify the applicant of such denial
within ten days of the decision thereof.
7. Apoeals to the Ontario Municipal Board
a) An applicant may appeal a decision in respect of an application for a
permit pursuant to this By-Law hereto to the Municipal Board if:
i) the Municipality refuses to issue a permit, within thirty days after
such refusal;
Ii) the Municipality fails to make a decision on such application, within
forty-five days after the application is submitted to the Officer; or
ili) if the applicant objects to a term or condition attached to such
permit, within thirty days after the issuance of the permit.
8. Orders to Discontinue Activitv
a) Where the Officer is satisfied that a contravention of this By-Law has
occurred, the Officer may make an order requiring the person who
contravened the By-Law or who caused or permitted the harvest,
destruction, or injury of trees in contravention of this By-Law to
discontinue such activity, which order shall be issued in the format set
forth in Schedule "J" hereto.
b) An order issued pursuant to this Section may be served personally or
served by sending it by mail to the last known address of:
i) the owner of the woodlands: or
Ii) the person identified as harvesting, destroying, or injuring a tree or
trees.
c) Where service of an order is made by mail, service shall be deemed to
have been effected on the fifth day after the order is mailed.
d) Where service cannot be completed pursuant to Subsection 8(b) above, it
is deemed sufficient if the Officer places a placard containing the terms of
the order in a conspicuous place on the effected lands and the placing of
the placard shall be deemed to be sufficient service of the order on the
person to whom the order is directed.
e) If the person to whom the order is directed is not satisfied with the terms
of such Order, the person may appeal to Council by filing a notice of
appeal by personal service or registered mail to the Clerk and the Officer
within 30 days of the date of the order.
f) Where an appeal has been filed, Council shall hear and consider the
appeal and, in respect of such appeal, Council shall have all the powers
and functions of the Officer.
g) Before conducting a hearing under this Section, the Clerk shall give
notice to such persons or direct that notice be given to such persons as
the Clerk considers should receive notice and in the manner directed by
the Clerk.
h) After hearing an appeal, Council may confirm or revoke any order issued
pursuant to this Section.
i) The proceedings at the hearing held by Council pursuant to this Section
shall be in accordance with the provisions of the Statutory Powers
Procedures Act, R. S.O. 1990. c. 22. The decision of Councii in respect
of any such matter under this Subsection shall be final.
9. Penaltv
a) Any person who contravenes any provisions of this By-Law or an order
issued pursuant to Section 8 is guilty of an offence and is liable
i) on first conviction, to a fine of not more than $10,000.00 or
$1,000.00 per tree harvested, destroyed, or injured by such
contravention, whichever is greater; and
ii) on any subsequent conviction, to a fine of not more than $25,000.00
or $2,500.00 per tree harvested, destroyed, or injured by such
contravention, whichever is greater.
b) If a person is convicted of an offence for contravening this By-Law or an
order issued under Section 8, the Court in which the conviction has been
entered or any other Court of competent jurisdiction thereafter may order
the person to rehabilitate the land or to plant or replant trees in such a
manner and within such period as the Court considers appropriate,
including any civii cultural treatment necessary to re-establish trees.
10. Enforcement
a) This By-Law shall be enforced by an Officer appointed by the Corporation
of the County of Elgin, including but not necessarily limited to those
persons identified in Schedule "H" hereto.
b) An Officer may at any reasonable time enter and inspect any lands to
determine whether this By-Law, an order hereunder, or condition to a
permit issued hereunder is being complied with.
c) Any person who obstructs or interferes with an Officer in the discharge of
his or her duties under this By-Law shall be considered in violation of this
By-Law.
11. Administration
a) Schedules "A" to "L" hereto shall form part of this By-Law.
b) If any Section or Sections of this By-Law or parts thereof are found by any
Court to be illegal or beyond the power of Council to enact, such Section
or Sections or parts thereof shall be deemed to be severable and all other
Sections or parts of this By-Law shall be deemed to be separate and
independent therefrom and continue in full force and effect unless and
until similarly found illegal.
c) The short title of this By-Law is the "Woodlands Conservation By-Law".
d) By-Law No. 87-6 for the Corporation of the County of Elgin, as amended
by By-Law No. 93-30, shall be repealed upon enactment of and the
coming into force and effect of this By-Law.
e) Despite Subsection 11(d) above, By-Law 87-6 for the Corporation of the
County of Elgin is amended, shaH continue to apply to proceedings in
respect of offences that occurred before its repeal.
READ a first and second time this 15th day of February 2005.
READ a third time and finally passed this
day of
2005.
Mark G. McDonald,
Chief Administrative Officer.
James A. Mcintyre,
Warden.
Schedule "A"
CIRCUMFERENCE LIMITS BY TREE SPECIES
The Committee on the Status of Endanoered Wildlife in Canada ICOSEWIC) shall be
consulted for the most recent list of Rare. Threatened or Endanaered trees.
Conifer Plantations
White Pine Pinus strobes Norwav SDruce Picea abies
Red Pine Pinus resinosa White SDruce Picea alauca
Jack Pine Pinus banksiana Larch Larix deciduas
Scots Pine Pinus svivestris Tamarack Larix laricina
Current Size
10cm 20 em 30 em 45 em
GroUD "A" SDecies Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Kentucky Coffee Tree 240 215 200 190
(Gvmnociadus dioicus\
Tulip Tree (Liriodendron 240 215 200 190
tulialfere L. \'
Honey Locust (Gieditisia 240 215 200 190
triacanthos\
Sycamore (Platanus 240 215 200 190
occidentalis L.1
~~ckberry (Ceitls occidentalis 240 215 200 190
L.
Black Gum (Nvssa svlvatica) 240 215 200 190
Pianut Hickorv (Carva alabra\ 240 215 200 190
Big Shell bark Hickory (Carya 240 215 200 190
laciniosa)
Cucumber Tree (Magnoiia 240 215 200 190
acuminata L.1
Butternut (Juolans cinerea L.) 240 215 200 190
American Chestnut (Castanea 240 215 200 190
dentate)
Red Muiberrv (Morus rubra L.) 240 215 200 190
Eastern Flowering Dogwood 240 215 200 190
(Camus florida l.)
Biue Ash (Frexlnus 240 215 200 190
auadrannulata Michx.)
10cm 20 em 30 em 45 em
GrauD "B" SDecies Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Oak
- Red (Quercus rubra) 196 176 164 150
- Black (Quercus velutina) 196 176 164 150
- White (Quercus alba) 196 176 164 150
- Swamp White (Quercus 196 176 164 150
bicolo'~)- - Bur (Quercus macrocarpa) 196 176 164 150
-Hills (Quercus ellipsoidalis) 196 176 164 150
- Chinquapin i\~uercus 196 176 164 150
muehlehberoii
MaDle 196 176 164 150
- Sugar (Acer saccharum) 196 176 164 150
- Black (Acer nigrum) 196 176 164 150
- Red (Acer rubrum) 196 176 164 150
- Silver (Acer saccharinum) 196 176 164 150
Schedule "A" Continued
10cm 20 em 30 em 45 em
Grauo "B" Soecies Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Cottonwood (Populus deltoides) 196 176 164 150
Eim
- White (Uimus americana L.) 196 176 164 150
- Red (Uimus rubra) 196 176 164 150
- Rock (Ulmus thomasii) 196 176 164 150
10 em 20 em 30 em 45 em
Group "C" Species Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Ash
- White (Fraxinus americana L.) 212 183 164 150
- Red (Green) (Fraxinus 212 183 164 150
pennsvivanicá ).
212 183 164 150
- Pumpkin (Fraxinus profunda) 212 183 164 150
Biack Walnut (Juglans nigra L.) 212 183 164 150
Black Cherry (Prunus serotina) 212 183 164 150
Basswood (Tiiia americana) 212 183 164 150
Hemlock (Tsuga canadensis) 212 183 164 150
Excludina olantations
White Pine (Pinus strobus) 212 183 164 150
Larch (Larix decidua) 212 183 164 150
Soruce
- Norway (Picea abies) 212 183 164 150
- White (Picea glauca) 212 183 164 150
10cm 20 em 30 em 45 em
GrauD "D" Soecies Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
HickOry
- Shagbark (Carya ovata) 164 142 128 117
- Big Shellbark (Carya laciniosa) 164 142 128 117
- Bitternut (Carya cordiform is)
- Black Ash (Fraxinus nigra) 164 142 128 117
Yellow Birch (Betula 164 142 128 117
alleahaniensis)
American Beech (Fagus 164 142 128 117
americana)
Excludinq plantations
Pine
- Red (Pinus resinosa) 164 142 128 117
- Jaek (Pinus banksiana) 164 142 128 117
- Scots (Pinus sylvestris) 164 142 128 117
Tamarack (Larix iaricina) 164 142 128 117
Schedule "A" Continued
10cm 20cm 30 cm 45 cm
Group "E" Species Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Poplar
- Balsam (Populus balsamifera 97 83 75 69
l.)
- Tremblin9 Aspen (Populus 97 83 75 69
tremuloides)
- Largetooth Aspen (Populus 97 83 75 69
arandidentata) .
White Birch (Betula papyrlfera) 97 83 75 69
Ironwood (Ostrya vlrginiana) 97 83 75 69
97 83 75
Willow sp. (Salix sp.) 97 83 75 69
10cm 20 cm 30cm 45cm
Group "F" Species Point of measure Point of measure Point of measure Point of measure
Minimum Minimum Minimum Minimum
circumference circumference circumference circumference
Pin Cherry (Prunus 80 78 75 69
pensvlvanica)
Cedar
- White IThuia occidentalis L.) 80 78 75 69
- Red I Juniperus virainiana l.) 80 78 75 69
Conifer Piantations
Pine Good Good Good Good
- White (Pinus strobus L.) Forestry Forestry Forestry Forestry
- Red (Pinus resinosa Ait.) Practice Practice Practice Practice
- Jack (Pinus banksiana Lamb.) ONLY ONLY ONLY ONLY
- Scots (Pinus sylvestris L.)
Spruce Good Good Good Good
- Norway (Picea abies) Forestry Forestry Forestry Forestry
- White (Plcea glauca) Practice Practice Practice Practice
ONLY ONLY ONLY ONLY
Circumference measurements will be taken 10, 20, 30 and 45 centimetres above the
highest point of the ground and shall be outside of bark measurement.
Point of measure must be left on the stump (i.e. if measured at 45 cm stump must be
left at 45 or greater.)
Schedule "B"
Council Exemption for Woodlands Clearing Application
APPLICATION NUMBER I
l!We wish to appiy for an exemption from the provisions of the County of Elgin By-Law No.
05-03 which prohibits or regulates the destruction or injury of trees. In order to be allowed
to remove trees as outlined in this application.
1. Name(s) of Owner(s):
Telephone:
Mailing Address:
2. Location of Woodland Clearing:
Municipality (Town, Village. Municipality)
Lot Concession
GPS Coordinates Latitude
and Longitude
Civic Address (911#)
Tax Roll No.
3. Reason for wishing to destroy or injure trees:
4. Describe species of trees and size of trees to be removed.
5. Area to be cleared (in metric)
Length
Area
metres
Width
metres
(in square metres or hectares)
6. Has the owner previously applied for and been granted permission to destroy or
injure trees? Yes ( ) No ( )
If yes, please indicate the purpose to which they were removed approximate size of
area cleared and date.
7. Other information deemed pertinent to this application.
Schedule "8" continued
8. Names, mailing address and phone number of all owners of property which abut the
land of the owner of the woodlands In respect to which this application is made as per
Section 4 of this By-Law. (If insufficient space, please attach another sheet of papeL)
Name
Mailina Address
Phone Number
9. Each application must be accompanied by a sketch, no smaller than 20 centimetres
by 35 centimetres, showing: a scale drawing clearly indicating the area proposing to
be cleared and the area or trees that will remain, all buildings on the owner's property
and on the abutting property, and the land use of abutting iands (e.g. residential,
agricultural, woodlands, commercial, etc.)
10. An on site inspection will be made. Please mark perimeter trees, which will remain if
this application is granted, by spraying, or some other means, to clearly indicate
during the site visit what Is being proposed for clearing.
Date Signature of Applicant or Authorized Agent
Note: If this application is signed by any person other than the owner, written authorization
of the owner(s) must accompany the application. If the applicant is a corporation, the
application must be signed by an Officer (and the position must be indicated) and the
corporate seal shall be affixed.
Please return completed application form to: Elgin County Tree Commissioner c/o Kettle
Creek Conservation Authority, 44015 Ferguson Line, RR # 8, St. Thomas, Ontario, N5P
3T3.
COUNCIL EXEMPTION REQUIREMENTS/ INFORMATION
I. An Application to Couii'cil for Exemption to Clear Woodlands must be completed in
full in order to be processed. An application for an area greater than 1.0 hectares
must be approved by Council and may require an Environmental Impact Study.
II. It shall be normal practice that when an owner or his authorized agent makes an
inquiry with regard to Woodlands Conservation By-Law No. 05-03, that the
Officer will make an inspection of the property to determine whether or not an
Application to Council for Exemption for Woodland Clearing is required.
III. The County has a "No Net Loss Policy" stating that for every hectare of land cleared
a hectare has to be replanted based on 1750 trees per hectare and replanted in the
same municipality.
IV. Notice of this permit application shall be sent by regular mail to all landowners
whose lands abut the land the applicant has outlined. Landowners separated by a
public road allowance shall also be considered to be abutting landowners. Further
circulation of this application may be made to the appropriate government agencies
for review and comments (I.e. Conservation Authorities, Ministry of Natural
Resources, Ministry of Agriculture Food and Rural Affairs. and local Municipalities).
V. Once an Application to Council for Exemption for Woodland Clearing is received the
Officer will erect and display a public notice sign at the entrance from the adjoining
roadway to the land where the Permit is being sought in a position that is clear and
visible to all persons, and such a sign will be in the format of Schedule "E".
VI. The application will not be considered by Council unless forty (40) business days
have passed from the date of receipt.
Schedule "C"
WOODLANDS CLEARING
PERMIT
Council Exemption for Woodlands Clearing Permit
Permission is hereby granted by the Council of the County of Elgin to destroy
trees under BY-LAW NO. 05-03
REFERENCE APPLICATION
#
ISSUED TO:
LOT
CONCESSION
MUNICIPALITY:
Tax Roll
Number:
Description of area and trees to be destroyed:
Conditions of the permit:
DATE OF
ISSUE:
DATE OF
EXPIRY:
BY: ELGIN COUNTY COUNCIL
PER:
Clerk or Designate
Schedule "D"
Notification Letter
Date
Landowner
Add ress
, Ontario
Postal Code
Dear Sir or Madam:
RE: Prooosed Woodlands Clearinq on Lot . Concession
. Municipalitv of
Under Section 135 (2) of the Municipal Act all abutting landowners shall be notified of
impending woodland clearings.
This letter hereby notifies you of the proposed woodland clearing by (insert Landowner's
name and address). The proposed clearing will take place on Lot _' Concession_, in
the Municipality of for the purpose of
If you have objections to this proposed clearing please reply in writing to the Elgin County
Tree Commissioner. Cio Kettle Creek Conservation Authority. RR # 8, 44015 Ferguson
Line, St Thomas. Ontario, N5P 3T3, by the _day of _,20_.
If you have any questions regarding this notice, please contact the undersigned at (519)
631-1460.
Yours truly,
Elgin County Tree Commissioner
Schedule "E"
Public Notice
Woodland Conservation By-Law
Council Exemption for Woodlands Clearing
This posted notice does not imply unrestricted access.
Interested parties must receive permission to enter these lands from
the landowner.
APPLICATION has been received affecting these woodlands.
Lot:
Concession:
Township:
Landowner:
An Application for Exemption to the County By-Law No. 05-03 has
been submitted to clear hectares of woodland.
Type of Exemption:
D
D
Agricultural Exemption
Other Exemption
Deadline for written comments:
This notice is posted under the authority of the
Woodlands Conservation By-Law No. 05-03
This Notice is to remain posted no less than 21 business days prior to
consideration of this application.
Further information or written notice is available from the Elgin County Tree
Commissioner at 519-631-1270 ext. 231.
Note: This sign shall be no less than 60 em high by 45 em wide and the
lettering will be no less than 1.5 em in height.
SCHEDULE "F"
APPLICATION NUMBER I
APPLICATION TO HARVEST,DESTROY OR INJURE TREES
for the
COUNTY OF ELGIN WOODLANDS CONSERVATION BY-LAW NO. 05-03
This application must be completed at least five (5) working days prior to the proposed
commencement of the Harvest. This permit is good for one year after being signed by the
Officer.
This application after being signed by the Officer will be returned to the Property
Owner and Purchaser.
Property Owner's Name:
Address:
Telephone No.:
Location of Woodland Lot:
Roll # of woodland:
Concession:
Township:
Board Foot Removed:
Woodland Size:
911 of Woodiot:
Expected Starting Date:
Contractor's Name:
Person in Charge of Cutting:
Address:
Phone #:
Fax#:
Reason for removal: (A prescription must accompany Good Forestry Practices Cuts.)
Good Forestry _ Fuelwood Removal _ Circumference _ Other
Company and contact person who marked the
woodlands:
Registered Professional Forester Registration Number:
Tree Marker Number:
Species Number of trees Please provide a sketch of the woodlot. Including roads and
landinQ locations.
Totais
I agree that operations will be in accordance with the provisions of Woodland Conservation
By-Law No. 05-03, of the County of Elgin and that I am familiar with the contents and
requirements of this By-Law and acknowledge having received a copy thereof.
Further, I agree to contact the Officer by Telephone (519) 631-1270 ex!. 231. twenty-four
(24) hours prior to the start of cutting.
DATED AT
this
day of
,20_
Signature of Owner Signature of Contractor
Mailing Address: Elgin County Tree Commissioner.
C/o Kettle Creek Conservation Authority.
RR # 8. 44015 Ferguson Line.
St Thomas. Ontario.
N5P 3T3
Phone: (519) 631-1270 ex!. 231
Fax: (519) 631-5026
Personal Information on this form is collected under the authority of the Municipal Freedom of
Information and Protection of Privacy Act. Section 32. C and D. and may be used to enforce the
By-Law.
Application Received by the Officer:
Conditions:
. Date:
Schedule "G"
Fee Schedule
The following fees will apply for the purpose of this By-Law:
Description
Fee
Public Notice Sign
Actual cost of the Sign
Notice to Harvest, Destroy or Injure Sign
This Sign shall be in the form of Schedule "K"
Actual cost of the Sign
Application for Exemption to Clear Woodlands
$200.00
$35.00
Permit Renewal or Extension for Woodland Clearing
(If applied for prior to expiry of original)
Schedule "H"
Appointment of Officers
The following people are appointed as Officers to enforce Elgin County's Woodlands
Conservation By-Law No. 05-03
Chief Administrative Officer of the County bf Elgin or designate
Forest and Soils Conservation Supervisor of Kettle Creek Conservation Authority or
designate
Schedule "I"
Basal Area Calculation Assessment
1. Basal Area Calculation
(i) Point Sampling is defined as a method of seiecting measurements and for
estimating basai area using tree size rather than the frequency as the main
parameter. Trees are taliied at a sample location or a point sample, the
selection probabliity being proportional to the basal area of the tree. In point
sampling, a 360-degree sweep is made with an angie gauge about a fixed
point, and stems whose breast height diameters appear larger than the fixed
angle subtended by the angle gauge are included in the sample. Point
samples will be taken using a factor 2 prism.
(ii) Basal area will be assessed every 40 metres along a fixed compass bearing
through the woodland in which harvesting, destruction or injuring has
occurred the officer will mark the centre point. The first sample will be placed
60 metres from the dripline of the woodland. No less than 3 sample points
will be taken along a compass bearing through the woodland. If the average
basal area/hectare is found to be below the requirements of the By-Law, then
a second compass bearing line will be established 40 metres from the first
line and reversing the compass bearing. This process will be completed for
the entire woodland if the basal area/hectare is found to be below the By-
Law.
(Iii) Where the width of the woodland is less than 130 metres, one line will be
established along a fixed compass bearing down the centre of the woodland
where harvesting has occurred. Sample points will then be taken every 40
metres along the established line.
See sample illustration outline sample plot layout.
60 metres from 40 metres 40 metres from 40 metres from 40 metres from
dripline from both from first last sample last sample last sample plot
eclg"s sample plot plot I plot
Second line if 40 metres 40 metres from 40 metres from 40 metres from
necessary will be from first last sample last sample last sample plot
40 metres away sample plot plot plot
from the first line
Third line will be
same as second
The following format will be used in calculating average basal area per hectare.
1
18 19 20
38 39 40
Total
**
# of trees
** Total trees <-J X Basal Area Factor ( 2 ) = (
# of Stations( )
) Actual Basal per Hectare
Schedule "J"
Stop Work Order
for the
COUNTY OF ELGIN
TO: (contractor)
AND TO: ( owner)
FROM:
- Elgin County Tree Commissioner
STOP WORK ORDER
YOU ARE HEREBY DIRECTED AND ORDERED TO forthwith stop, halt, cease, and
desist from any and all works associated with the destruction of trees or removal thereof
from those lands comprising: Lot_, Concession:
, Municipality of
County of Elgin.
The following contravention(s) have occurred on the above noted property:
Please provide written details to the above noted contravention(s) within _ days of
receipt of this Order.
DATED at
, this
day of
.20_.
Elgin County Tree Commissioner
Pursuant to By-Law No. 05-03, Section 8, subsection (e) where the person to whom the
order is directed has been served in accordance with this By-Law is not satisfied with the
terms of the order, the person may appeal to Council by filing Notice of Appeai by person
or certified mail to the Officer
within 30 days after the date of the Order.
Elgin County Tree Commissioner
Clo Kettle Creek Conservation Authority
44015 Ferguson Line,
RR#8,
St Thomas, Ontario
N5R 3T3
Schedule "K"
Notice of Timber Harvest
DO NOT ENTER during Harvest activities for your own safety.
This posted notice does not imply unrestricted access.
Interested parties must receive permission to enter these lands from the landowner.
Contractor:
Phone Number:
Owner:
Harvest Date:
Woodlands Marked by:
Phone Number of Marker:
This Notice is posted under the authority of the Woodlands Conservation By-Law
No. 05-03.
This Notice is to be posted at the commencement of harvest and no less than five (5) days
after completion of harvest. Removal prior to this period is a chargeable offence.
If you should have any questions or concerns regarding this timber destruction please
contact the Elgin County Tree Commissioner at 519-631-1270 ext. 231.
Note: This sign shall be no less than 60 cm high by 45 cm wide and the
lettering will be no less than 1.5 cm in height.
Schedule "l"
Ticketable Offences
Short-Form Wording
Short Form Wording
Failing to obtain a Permit from the County of Elgin prior to
the destruction or injury of trees by the landowner or
person acting on behalf of the landowner.
No person shall conduct their operations as to injure or
damage any other tree that is to remain after the
operation.
No person shall conduct their operations as to leave tops
of trees greater than 3.5 metres above the ground.
Contravene conditions of Permit
Faiiure to comply with an Order issued under this By-Law
Attempt (obstruct) an Officer
Failure to remove all marked trees
Offence Creating
Provision
Section 5 (a) of
By-Law No. 05-03
Section 2(d) (I) of
By-Law No. 05-03
Section 2 (d) (iii) of
By-Law No. 05-03
Section 2 (b) (iii) of
By-Law No. 05-03
Section 2 (b) (I) of
By-Law No. 05-03
Section 10 (c) of
By-Law No. 05-03
Section 2 (b) (x) of
By-Law No. 05-03
Set Fine.
inciudes
Court Costs
$405.00
$405.00
$405.00
$405.00
$405.00
$405.00
$405.00
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop,
Director of Library Services
DATE: 08 February 2005
SUBJECT: Aylmer Old Town Hall Library - Proposed Expansion
INTRODUCTION:
The historic Aylmer Old Town Hall Library has outgrown its available space. The
Director of Library Services was designated as the liaison by County Council to
participate in a study with the Town of Aylmer and the Ventin Group to determine the
space needs and proposed service delivery to the public.
The Town of Aylmer has optioned to purchase the neighbouring historic home at 46 John
Street South with a view to joining the two facilities in a complimentary architectural
manner.. The option to purchase the property by the Town of Aylmer must be exercised
before March 15.
The study is completed and staff feels that the drawings have met the needs of the library
not only in terms of additional space required but also in terms of day to day work
routines, accessibility and community needs.
DISCUSSION:
Sauare Foota2e
The Aylmer Library is currently 3,081 square feet. According to the Ontario Public
Library Guidelines, the required minimum square footage to serve the current population
and catchment area of Aylmer is 6,600 square feet. This however does not allow for
future growth, added features or community-used space.
The proposed expansion to the Aylmer Library in total is 11,000 square feet This would
provide the library staff and public with additional collection space, an expanded
computer area, an expanded children's programming area, an expanded reference area, an
expanded staff office to name a few and would provide for future growih of the
community for a period of approximately 40 years.
Library Lease
The current Aylmer Library Lease is a 40-year lease expiring in 2022. Lease payments to
the Town of Aylmer are based on the actual annual costs for all custodial, janitorial,
heating and utilities and maintenance for the leased premises plus the County pays
41.91% of all repairs to the exterior of the building. The average annual lease payment
to the Town of Aylmer is $20,000. In 1999, County Council passed the "Standard Elgin
County Municipal Library Lease". This lease states that the sum of $7.00 per square
foot is to be paid to the Municipality annually by the County and shall include allowances
for all custodial, janitorial, heating and utilities and maintenance costs for the leased
premises. If County Council were to approve in principle, the expansion of the Aylmer
Library, the Town of Aylmer would adhere to the terms and conditions of the Standard
Elgin County Municipal Library Lease.. This would mean that the cost of the annual lease
payment to the Town of Aylmer would be $77,000.
Tanœt Date
The Town of Aylmer will be celebrating its 175 anniversary in 2009. This would be an
excellent opportunity for the Town of Aylmer to tie the celebrations in with the opening
of the new expanded Aylmer Library
CONCLUSION:
The historic Aylmer Old Town Hall Library has outgrown its available space. The
proposed expansion to the Aylmer Library in total is 11,000 square feet. The average
annual lease payment to the Town of Aylmer is currently $20,000. If County Council
were to approve in principle, the expansion of the Aylmer Library, the Town of Aylmer
would adhere to the terms and conditions of the Standard Elgin County Municipal
Library Lease. This would mean that the cost of the annual lease payment to the Town of
Aylmer would be $77,000. The target date for completion would be 2009.
RECOMMENDATION:
THAT County Council approve in principle the expansion of the Aylmer Old Town Hall
Library on or before 2009; and
THAT the proposed expansion be approximately 11,000 square feet, and,
THAT the County of Elgin agree to mutually terminate the library lease with the Town of
Aylmer at the appropriate time, provided the Town of Aylmer agrees with the terms and
conditions of the Standard Elgin County Municipal Library Lease with payments set at
$7.00 a square foot, and
THAT staffbe directed to present a financial plan that will enable the library to
accommodate the increased lease payments incrementally between now and the grand
opemng.
Respectfully Submitted
ca~
Director of Library Services
Mark c
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Cathy Bishop, Director of Library Services
Brian Masschaele, Manager of Archives
DATE: 2 February 2005
SUBJECT: Museum Stakeholder Meeting
INTRODUCTION:
A meeting of local museums was held on January 12th, 2005 to provide input into the types of
services that could be delivered by a county museum in the future. This report provides a
summary of this meeting and recommends next steps in the planning process.
DISCUSSION:
Council retained the services of Dr. Christine Castle, museum consultant, to convene a meeting of
County museums to solicit their feedback on the types of services they would like to see delivered
from a County museum based on firm criteria in terms of an annual operating budget and location
on the fourth floor of the Elgin County Administration Building. This meeting was held on January
12'h, 2005 with excellent attendance.
The overall tone of the meeting was very positive and participants were generally enthusiastic
about the future direction the County is taking with regards to the museum. Dr. Castle produced
the attached synopsis of the meeting for Council's information which identified the following areas
as priorities for future services to other county museums:
» Flexible curatorial assistance;
» Cutting-edge technical and marketing coordination;
» Progressive staff and volunteer training and development;
» Equitably distributed tax dollars [amongst participant museums];
» Affordable conservation services;
» Professional fundraising research and [help with] proposals;
» Transportation coordination [for travelling exhibits, artifact moving];
» Ongoing communication highway [between "County of Elgin Museum" and participants];
» Ongoing documentation of human and material resources.
Staff now wish to review the implications of this feedback in context of the internal needs and
resource requirements for the Elgin County Pioneer Museum to create a more comprehensive
proposal for County Council's consideration. In creating this proposal, staff will consult with
meeting participants and the museum's Executive Committee. A further meeting led by staff will
likely be held in the spring.
CONCLUSION:
A meeting of County museums took place on January 12th, 2005. Attached is a synopsis of this
meeting. Staff will incorporate this feedback as part of a future proposal on the operation of a
County museum.
RECOMMENDATION:
THAT staff be authorized and directed to review the responses from participants of the January
12th, 2005 museum stakeholders meeting regarding the expectations for the operation of a County
of Elgin museum;
AND THAT staff develop a plan to incorporate any or all recommendations deemed appropriate
and affordable within the established budget of the Elgin County Pioneer Museum and report back
to County Council.
Respectfully Submitted
w~~
Cathy BiSh~
'rect\:~ 5:ices
Brian Masschaele
Manager of Archives
Museum Education and Interpretation
M. Christine Castle. Consultant,
FROM:
2005
Museum Stakeholder Meeting on January
January 31
Outcomes of
DATE
SUBJECT:
12,2005
INTRODUCTION
County Council directed staff to obtain the services of a facilitator to obtain feedback from other County museums regarding the future
mandate and services of the Elgin County Pioneer Museum
DISCUSSION
At Council's meeting on November 23'd, 2004, Council expressed an interest in obtaining the feedback of existing museums within this County
on the future mandate and potential services of a County museum from its future base of operation on the fourth floor. One possibility was a
change in mandate to provide curatorial and conservation services for existing museums, a modest exhibit area and a space for travelling
exhibits. With the approval of Council, the services of M. Christine Castle, Consultant, were retained to facilitate the session. Dr. Castle
prepared for and facilitated one session with invited representatives of the local museum community on January 12th, 2005.
were:
2th
in attendance on January
and difficult driving conditions,
Staff sent invitations to attend the session. Despite poor
· Elgin County Railway Museum - Ken Verrell
· Elgin County Pioneer Museum - Cathy Bishop ft Mary Clutterbuck
· Tyrconnell Heritage Society (Backus-Page House) - Leta West ft Henry Dryfout
· Elgin County Military Museum - Earl Moore ft Ian Raven
· Edison Museum - Bayham - Lynn Acre, Carol Judd ft Lynda Millard
· Pt. Burwell Historic Lighthouse ft Marine Museum - Lynn Acre
· Aylmer ft District Museum - Pat Zimmer
· St. Thomas-Elgin Public Art Centre - Debra Seabrook-Page
weather
The meeting began with a presentation by the Director of Library Services on the conditions and expectations for the future operation of the
museum, which can be categorized as follows
Conditions for the Operation of a County of Elgin Museum
Location 4th Floor, Elgin County Administration Building
$400,000 with a county contribution of $240,000 (pending the successful outcome of the County's re-positioned
"SuperBuild" application)
based on 2004 County contribution
Capital Budget:
$125,000
Expectations for the Operation of a County of Elgin Museum
· To determine a future vision/mandate for a "County of Ëlgin Museum
· To determine the local needs and preferences
· To provide services for a "County of Elgin Museum'
· To deliver quality services to the public
Annual Operating Budget:
Following a brief question and answer session about conditions and expectations, the facilitator lead museum representatives through a two-
hour consensus-building session designed to answer the question, " What services do we want a "Countv of EIQin Museum" to provide our
museums over the next 3 to 5 vears?" The period of three to five years was chosen as a reasonable length of time within which the County
could both provide hoped-for services and also evaluate the impact such services might have on museums and their communities, in order to
adjust them accordingly. It was agreed by County staff and the facilitator that it would be most effective to focus at this session on
determining the need for services by participating museums. The development of a "County of Elgin Museum" mandate that will best address
these and other community needs will be a next step.
Attached Council will find a chart containing information gathered at the meeting. Column titles were discussed and agreed upon by al
participants. Columns with the most notations tend to be those areas in which participants showed the most interest. In order of size, services
identified are:
>-
Flexible curatorial assistance [The work of a curator includes recommendations as to acquisitions for the collection; research on
artifacts 8: works of art; development of exhibit storylines and themes; organization and setting-up of displays and exhibitions; co-
ordination of storage for collections; overseeing the conservation, display and circulation of collections; supervision of curatorial
assistants and other museum technicians.]
Cutting-edge technical and marketing coordination
Progressive staff and volunteer training and development
Equitably distributed tax dollars [amongst participant museums]
>-
>-
>-
Affordable conservation services
>-
proposals
>- Transportation coordination [for travelling exhibits, artifact moving]
>- Ongoing communication highway [between "County of Elgin Museum" and participants]
[help with]
Professional fundraising research and
>-
Ongoing documentation of human and material resources [Participant museums are interested in documentation of the existing
resources available in all Elgin County museums; for example, there may be a conservation lab at one site and a conservator at
another. ]
>-
Here are the
was gathered from meeting participants
The title boxes summarize the information contained in the columns below them as it
titles as they appear on the attached chart:
Reorganized by levels of thinking about services that could be
have linked the boxes:
However, there do appear to be relations between some of the title boxes
provided by a "County of Elgin Museum," here is how I perceive the group may
CONCLUSIONS
Meeting participants were supportive of the facilitation session. They welcomed the opportunity to meet not only with County staff but with
one another as well. Those in attendance agreed that principally what they seek is leadership from the "County of Elgin Museum" as to how
they as a group of museums can collaborate to improve the standard and level of museum services available to citizens across the County. Al
participants expressed a desire to meet again to discuss further the development of a "County of Elgin Museum."
Should Council wish to pursue further the thoughts arising from this meeting, a useful perspective would be to view a "County of Elgin
Museum" as a "hub" museum the mandate of which, at least in part, is to help other institutions in the community. (More information on this
has been forwarded to County staff.) The goal of the "hub" approach is to help regional museums rationalize services and work collaboratively
in order:
to be an important resource and champion for learning and education
to promote access and inclusion;
to contribute to economic regeneration in the region;
to use collections to encourage inspiration and creativity; and
to ensure excellence and quality in the delivery of core services
);>
);>
);>
);>
);>
Before embarking on any provision of services, consideration should be given to the agreement upon and initiation of a two-part strategic
planning process. Part One would identify the organizational mandate, and clarify the mission and values of the Elgin County Pioneer Museum
Part Two would involve in the planning process an inter-organizational network of museums within the County of Elgin. A strategic planning
process would begin to address the participant museums' call for services like documentation of resources and ongoing communication. The
steps of a strategic plan are:
and threats
opportunities,
weaknesses
identify strengths,
Initiate and agree upon a strategic
Identify organizational mandates.
Clarify organizational mission and values.
Assess the organization's external and internal environments to
Identify the strategic issues facing the organization.
Formulate strategies to manage these issues.
Review and adapt the strategic plan or plans.
Establish an effective organizational vision.
Develop an effective implementation process.
Reassess strategies and the strategic planning process. (Bryson
planning process.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
nter-organizational
995, 23
research and coordination of the larger
Funding for assistance with the
A strategic plan could be undertaken by staff.
strategic planning process is available.
Strategic planning for public and nonprofit organizations. Revised edition. San Francisco, CA: Jossey-Bass.
1995
Bryson, J. M
Focus Question
Elgin Museum" to provide our
On-going
communication
- via meetings
- via newsletter
Co-ordinate
fundraising
ideas I efforts
Seminars,
workshops,
training
(volunteers
Coordinate
programs ft
displays -
manager
Web I brochure
promotion
Share $
Conservation
advice I
services
Delivery service
of artifacts I
paintings
resources [in
County's
museumsl
Update staff on
provincial
happenings I
meetings
Help submit
grant
applications
Guidance for
volunteers
Travelling
curator
Co-ordinate
marketing -
press, ads, TV,
radio
Proportion tax
$'s for County
Museum to hire
staff for other
museum's
needs
Assess artifacts
& restore
Coordinate
travelling
displays
Policy ft grant
advice
Annual
conference
On site advice
re:
administration
Web site - al
County
museums
Funding for
annual County
Conference ft
other museum
events I
celebrations
Conservation
lab ft [photo]
development
lab
Co-ordinate
seminars,
meetings
Train new staff
on research &
reference
Joint
programming I
funding I
organization
Technical staff
computer
website
Grants for
busing
Conservation
lab ft
conservator
On site advice
reo artifacts
Provide
newsletters,
brochures,
marketin~
Bulk purchase
of supplies
Curatorial
advice
(collections,
acquisitions)
~t'Chri8tiast1e
C~!¡¡I\I;',elmt<\Wt
Technology
shared
database ft
¡¡urchases
on Statistics for November 2004
PORT PORT WEST
ADMIN AYLMER BAYHAM BELMONT DUTTON BURWEl STAN RODNEY SHEDDEN SPRING VIENNA lORNE Total
AUDIOBOOK 14 305 33 10 81 45 82 44 38 47 3 100 802
AV 29 623 162 141 332 23 231 153 96 179 52 254 2275
BOOK 237 3227 931 536 1844 177 1377 1002 552 522 104 917 11426
CASSETTE 0 8 5 0 9 0 4 1 0 1 0 1 29
Ill-BOOK 0 49 81 35 48 9 11 29 3 8 0 8 281
MAGAZINE 5 240 84 131 171 17 120 101 86 55 29 102 1141
MICROFORM 0 0 0 0 0 0 1 0 0 0 0 0 1
MUSICCD 10 92 35 27 56 4 31 27 13 8 6 60 369
NEW-BOOK 3 66 28 141 51 8 38 31 9 19 0 56 450
PAPERBACK 183 2028 826 670 1359 125 754 462 306 379 62 765 7919
REF-BOOK 0 2 2 0 0 0 2 0 0 1 0 1 8
Monthly Total 481 6640 2187 1691 3951 408 2651 1850 1103 1219 256 2264 24701
:i\i¡¡¡;,¡¡.)!j,!!..:."b,".....,';O;':'liiilJì
rCUlati
c
November 2004 Additional Statistics
Port Port Spring- West Year to
Aylmer Bayham Belmont Dutton Burwell Stanley Rodney Shedden field Vienna Lome TOTAL Date
d Æ - - - - ~ - ~ -
7 21 8 9 4 5 1 103 886
160 290 291 47 149 86 25 107 1371 12694
1 0 0 0 0 0 0 0 0 0 1 14
21 0 0 0 0 0 0 0 0 0 0 21 269
- - - - - - - - ~ - - 43r -
18 0 0 25 0 0 0 0 0 0 688
12 2 0 0 0 0 0 2 0 0 16 283
48 5 4 22 2 0 5 14 1 4 109 1573
- - .
0 12 6 15 0 12 1 0 3 0 49 640
- - - - - - - - - - - - -
384 18 52 529 2 545 348 378 25 11 512 2804 21489
Number of Programs
Program Attendance
Number of Tours
Tour Attendance
Microfilm
Resume Writing
Wordprocessing
Fax machine
1015 149 99 386 102 447 182 86 130 16 189 2801 26661
Reference Requests
Electronic Resources
(number of users
312 3784
14 163
25
o
o
38
2
Group Loans Provided outside Library System
- - - - - -
25 27 0 0 125 0
2 2 0 0 4 0
o
o
72
3
Group Loan items
Number of Group
Loans
November 2004 Additional Statistics
989
4065
15
290
731
299
1682
689
24293
29462
4096
177
on Statistics December 2004
PORT PORT WEST
ADMIN AYLMER BAYHAM BELMONT DUTTON BURWEl STAN RODNEY SHEDDEN SPRING VIENNA lORNE Total
AUDIO BOOK 19 230 34 18 42 12 76 12 9 31 2 81 566
AV 12 421 81 84 255 19 114 73 57 99 21 109 1345
BOOK 297 2178 487 450 1141 87 813 530 337 317 179 593 7409
CASSETTE 0 2 4 0 0 0 1 1 1 0 0 0 9
Ill-BOOK 0 28 39 9 18 5 9 10 1 6 0 5 130
MAGAZINE 2 143 62 56 105 5 97 62 57 20 13 61 683
MICROFORM 0 0 0 0 0 0 2 0 0 0 0 0 2
MUSICCD 5 57 33 14 31 7 22 17 0 1 2 24 213
NEW-BOOK 1 61 17 66 29 1 20 28 8 10 1 36 278
PAPERBACK 191 1397 462 339 757 68 487 278 173 212 51 396 4811
REF-BOOK 0 4 0 1 1 0 1 0 0 1 0 0 8
Monthlv Total 527 4521 1219 1037 2379 204 1642 1011 643 697 269 1305 15454
!i'J.,;";'¡;"¡,Ii;'¡;'¡¡iWi1¡¡.¡¡,¡:.:.ir.i.'hi11:
rCUlati
c
December 2004
Port Port Spring- West Yearto
Aylmer Bayham Belmont Dutton Burwell Stanley Rodney Shedden field Vienna Lome TOTAL Date
13~~ 1 ¡ - - ~ ;¡ 1 T =¡ -
~ 3 5 60 946
49 164 33 76 63 26 733 13427
1 0 0 0 0 0 0 0 1 15
12 0 0 0 0 0 0 0 0 0 0 12 281
- - - - - - - - - - - - -
6 0 2 27 0 0 0 0 0 0 0 35 723
7 0 1 0 0 6 0 1 0 0 0 15 298
59 3 4 12 0 22 0 14 1 1 4 120 1693
- - - - - - - I -
1 10 2 12 0 5 0 0 1 2 33 673
- - - - - - - - - - - - -
287 9 34 129 0 277 200 400 21 0 252 609 23098
680 99 41 356 54 369 114 76 90 3 129 2011 28672
Number of Programs
Program Attendance
Number of Tours
Tour Attendance
Microfilm
Resume Writing
Word processing
Fax machine
Reference Requests
Electronic Resources
(number of users)
2471 4031
11 174
25
1
o
o
37
2
Group Loans Provided outside Library System
- - - - - -
23 0 0 0 125 0
2 0 0 0 4 0
o
o
37
2
Group Loan items
Number of Group
Loans
December 2004
1006
14160
6
293
758
313
1813
706
24707
30683
4278
85
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Road Infrastructure
DATE: January 31, 2005
SUBJECT: St. Thomas / Elgin Home Builder Association Sign Request
Introduction
The County has received a request from the St. Thomas / Elgin Home Builders Association
to erect an information sign on County property.
Discussion
The County has received a request from the St. Thomas / Elgin Home Builder Association
to install a 3m x 3m size sign on Highbury Avenue near Carr Road in their continued effort
to promote our community.
The proposed sign would be situated on a section of closed road allowance south of Carr
Road and 25 metres east of the centre line of Highbury Avenue and approximately 1
kilometre south of the County limits. The sign would have wording on either side. On the
north side, the proposed sign would read "Welcome to Central Elgin and St. Thomas" and
the south side would read, "If you lived in St. Thomas you could be home now", that
along with a face of a person driving a car looking north.
For use of this property, the Home Builder Association is willing to compensate the County
a leasing fee of $500 per year and are requesting at least a 5-year commitment.
Presently, the County does not have a formal private sign policy or by-law, however, a
consistent practice has been applied. Private sign requests are not approved and are
encouraged to be erected on private property. Many private businesses over the years..
have therefore erected their signage near the road right of way limits on private property
and where they do not interfere with sight lines. This informal policy has worked well for
many years.
The County Road right of ways are becoming more and more congested with signage.
Signs that are mandated in the Ontario Traffic Manual (regulatory and warning) create
enough clutter on our roads alone and flirt with becoming non-effective if they are
overused. The County is constantly reviewing and updating OTM signage to ensure their
effectiveness.
Discussion (continued]
This is the rationale that was used when creating the Deer Crossing Signage Pilot Project
along the 10 sections of County roads with the most vehicle/deer collisions. Signage on
these sections of roadway is only erected during the rutting season (Nov.-Feb) and then
removed to promote their observance and ultimately their effectiveness.
Signs that do not communicate information directly attributable to the driving task only
serve to distract drivers. In addition, more signs on the road allowance would reduce the
observance of regulatory and warning signs that would be competing against other
information signage.
As stated previously, this request from the Home Builder's Association would have been
typically denied and it would have been suggested to the requestor that they approach an
adjacent property owner to make arrangements to install the sign on private property and
off the road allowance. However, there have been circumstances in the past where the
County has endorsed the placement of certain information signs on the road allowance.
Some examples of these signs are the Elgin / St. Thomas Tourism signage, Tourism
Oriented Directional Signage (TODS) and the Aylmer Police College signs.
Therefore, in this instance, Council may want to consider approving the proposed signage
from the Home Builder's Association because its intent is to promote our community and
no additional proprietary information will be displayed.
Conclusion
The St. Thomas / Elgin Home Builders Association has requested permission to install an
information sign on a County Road and pay the County $2,500 over a 5 year lease term
for the space on the road allowance.
The County does not typically endorse private signage on road property and usually
suggests that requestors approach adjacent land owners for sign installation. This existing
policy has worked well for many years.
In this case, because the intent of the proposed signage is to promote our community and
because no other proprietary information will be displayed, an exception could be made by
Council, however, it would not be consistent with current practices.
Recommendation
THAT the St. Thomas / Elgin Home Builder Association be informed that private signage is
not permitted on County Road property.
Respectfully Submitted,
~
Peter Dutchak,
Manager of Road Infrastructure
Approved for Submission,
(j{IJW?-~
Clayton Watters,
Director, Engineering Services
Mar . cDonald,
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Road Infrastructure
DATE: January 10, 2005
SUBJECf: Request to Establish a Community Safety Zone - Springfield School
Introduction
The County of Elgin has received a request from the Township of Malahide to establish a
Community Safety Zone (CSZ) on County Road #52 (Ron McNeil Line) within the Village of
Springfield at the Springfield School. The Township of Malahide has also agreed to be responsible
for all costs associated with the establishment of a CSZ in this location.
Discussion
History of Springfield School Location
In 2001, staff inventoried school signage on County Roads and found that some areas had "School
Crossing" signs installed where they were no longer applicable because a formal crossing program
was not established.
The Ontario Traffic Manual states, "Signed School crossings must only be implemented at
locations where school or municipal authorities have provided written assurance to the local Road
Authority that the school crossing will be supervised by a police officer, a school guard or a School
Child Safety Patrol person during locally established time periods", "Signing that is no longer
applicable must be removed". .
In 2002, upon request from the Spingfield School Council, the County petitioned the Township of
Malahide to establish a school crossing by-law and place a crossing guard at this location. In
response, Malahide Township Council passed a resolution to "take no action for a Springfield
School Crossing Zone at this time".
I n a recent telephone conversation with the Spingfield School principal, it was conveyed that the
school is not in a position at this time to provide written assurance to the County that a formal
crossing program would be established at this location.
Without written assurance from either the municipality or the school, the school crossing signs
must therefore be removed.
Discussion (continued)
Community Safety Zones
In 1998 the Province of Ontario passed a Bill that amended the Highway Traffic Act to allow
municipal councils to designate Community Safety Zones (CSZ) where there is "documented
evidence that public safety is of special concern" and fines for traffic infractions within the CSZ are
substantially increased.
At the June 24, 2003 session of County Council the following policy was adopted:
That all future requests for Community Safety Zones use the following policy to determine if
the zone is warranted:
In order for the establishment of a Community Safety Zone the
area must comply with 3 out of 4 of the following criteria:
· Minimum traffic volume of 2, 500 vehicles per day.
· High truck traffic (>5%).
· High volume of children / seniors crossing the road or walking on the shoulder of the
road where sidewalks are not present (school or seniors home near or within area).
· Poor sight distance for the posted speed limit.
That regardless of this policy, Council may elect to grant requests received by local
municipal councils at any time so long as all costs are borne by the requesting municipality.
This section of Ron McNeil Line complies with only 2 of the 4 policy criteria (truck percentage 7% &
high volume of children crossing the road). The existing traffic volumes (1400 per day) and sight
distance do not meet the policy criteria, therefore, the existing conditions on Ron McNeil Line in
front of the Springfield School do not automatically warrant a Community Safety Zone using the
policy requirements.
The policy also states that Council may elect to grant requests received by local municipal councils
at any time so long as all costs are borne by the requesting municipality, regardless of the policy.
All school areas are places where public safety is of special concern and that criteria alone should
not persuade Council's decision to establish a CSZ at this location. All County roads adjacent to
school areas (including this location at the Springfield School) have signs erected as per the
Ontario Traffic Manual to warn motorists of the presence of a school zone.
Conclusion
A requirement for a CSZ is a "demonstrated need that public safety is of special concern". A policy
has been established by Council to determine where CSZs are warranted so that damages to
persons or public property do not have to occur prior to their establishment.
The request from the Township of Malahide to establish a Community Safety Zone on Ron McNeil
Line in front of the Springfield School does not automatically satisfy the policy criteria.
Although this location does not satisfy the policy criteria, the policy allows for Council to grant
requests received by local municipal councils at any time so long as all costs are borne by the
requesting municipality. In this instance, the requesting municipality has already stated by
resolution that they would be willing to be responsible for all costs associated with the
establishment of the CSZ.
Recommendation
THAT the request for the establishment of a Community Safety Zone in front of the Springfield
School from the Township of Malahide be denied for the reasons of not meeting the County's
warrant policy criteria.
APPROVED FOR SUBMISSION
\
Pet r Dutchak,
Manager of Road Infrastructure
00vJ0-~
Clayton D. Watters,
Director of Engineerin
s
REPORT TO COUNTY COUNCIL
FROM: Paul Vandenberg, Manager of Human Resources
DATE: February 15, 2005
SUBJECT: Policy Amendment: 3:30 Employment of Relatives
INTRODUCTION
The County has for many years had a policy that deals with the employment of
relatives of its employees that has been amended from time to time. The policy
has never dealt with the employment of Councillor's family members however
with the new Municipal Act it is now a requirement to address the issue.
DISCUSSION:
Section 270.(1) of the new Municipal Act states: "A municipality and a local board
shall adopt policies with respect to the hiring of its employees, including policies
with respect to:
(a) the hiring of relatives of a member of council or local board, as the case may
be;
(b) the hiring of relatives of existing employees of the municipality or local board,
as the case may be; and
(c) any other prescribed matter, 2001 ,c.25, s.270 (1).
The Minister may prescribe matters for the purpose of clause (1) (c) and the time
within which policies must be adopted under subsection (1) with respect to the
prescribed matters. 2001, c.25, s.270 (2).
CONCLUSION:
We need to follow the municipal act, avoid violations of the human rights code,
be fair and consistent in our recruitment and human resources polices and at all
times ensuring that we get the best candidate for the job. The proposed
amendment to policy 3.30 Employment of Relatives will ensure that Councillors
are held to the same policy that govern all employees and meet the requirements
of the Municipal Act.
RECOMMENDATION:
THAT Policy 3.30 Employment of Relatives be amended to meet the
requirements of the Municipal Act as it relates to members of council and it be
effective immediately.
App:"'C'
~ nn I
Chief Administrative Officer
derhill
of Human Resources
County of Elgin
Section: 3
Human Resources Policy Manual
Subject: Employment of
Relatives
Policy Number: 3.30
Code - A
Date Approved: Oct. 1/87
Page 1 of 1
Date Last Revision: Feb. 15/05
Members of an employee's immediate family may not be employed in the same department
where their relative will directly supervise / manage them. Immediate family members are those
relatives defined in Section 9, Policy No. 9.80 (c).
Members of County Council:
Recognizing that County Council directly supervises one staff member, that being the
Chief Administrative Officer, but may be involved in the hiring of other staff from time to
time, members of a Councillor's or the Warden's immediate family may not be hired by
the Warden or Councillor or employed where they will be directly supervised or managed
by the Warden or Council.
6'"
. .
'. .
REPORT TO COUNTY COUNCIL
FROM: Harley J. Underhill, Director of Human Resources
DATE: February 15, 2005
SUBJECT: Policy Amendment: 2.10 Hours of Work/Alternative Work
Arrangement
INTRODUCTION
The County introduced the Alternative Work Arrangement Policy in May of 2002.
The intent of the policy was to assist in attracting and retaining the best qualified
employees as well as provide a more flexible work arrangement for existing
employees while meeting the needs of the County.
DISCUSSION:
The policy has been in use now for almost three years and the County, it's
employees and clients have all mutually benefited from it.
We use the policy when recruiting to demonstrate what a progressive employer
we are in providing a healthier work climate. As well we do audits to ensure that
the policy is being utilized as it was intended.
As all policy's are living documents it is time to do a review and we are pleased
to report that only minor changes are required.
CONCLUSION:
That the Hours of Work/Alternative Work Arrangement policy has been in use
since May of 2002 and has recently been reviewed and amended by the
management team. The amendments are bolded in the attached draft policy for
Council's consideration.
RECOMMENDATION:
THAT Policy 2.10 Hours of WorklAlternªtive Work Arrangement be amended
effective February 15, 2005.
ion
Mark G.
Chief Administrative Officer
County of Elgin
DRAFT
Section: 2
Human Resourcès Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NU/FT
Date Approved: Feb. 13101
Page 1 of 8
Date Last Revision: May 14102
Purpose
In recognition of the growing need of many employees to balance work, family and
personal responsibilities, the County of Elgin endorses and supports the concept of
alternative work arrangements (AWA's). These flexible work options offer a variation on
the traditional five-day week of seven hours per day. AWA's are based on voluntary
employee participation.
The balance between employee needs and the needs of the organisation are often
difficult. Maintaining service delivery standards and ensuring operational feasibility
must always be considered and never compromised.
Application
This policy applies to all non-union employees for the County of Elgin. There are three
plans outlined below, one for the [delete ~A::.n::.opmpnt Tp::.m] DirectorslCAO, one for
the 2nd In-Commands, and one for the Regular Non-union group, which reflects the
responsibility and expectations for these positions.
Benefits
The proper use of flexible hours should result in mutual benefits to the County,
employees and clients. Success of the arrangement will be measured by the extent to
which it results in better service to clients/members of the public, and a healthier work
climate. [delete ~lIrpr\li<:nr<:] Managers and employees should take this goal into
consideration before entering into an AWA agreement.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NUlFT
Date Approved: Feb. 13/01
Page 2 of 8
Date Last Revision: May 14/02
The three plans are outlined below:
1. [delete M"n"9pmønt Tø"m] Directors/CAD: True Flex-time
· Determine their start and finish times.
· Additional time worked each day can be used to take one full day off per week, or
part there of, as long as 70 hours are worked by the end of each pay-period.
· This plan is based on the honour system and the discretion of the [delete m"n"opr]
Director/CAD to ensure the needs of the corporation are met.
· The Warden has the right to adjust the CAO's flex-time.
· The CAO has the right to alter the [delete Dpr"rtmpnt Hp"ri',,] Director's flex-time.
· [delete Timp c::hppfc:: 'Mill hp C:::Jlhmittpn tn thpjr C::llrPnlic:::nrfn tr::1rkhnllr<:: ,^,nrkørl ::1nn
kprt in thp H"m"n Rp"n"r"p" npr"rtmpnt.] Electronic timesheets will be used &
the Director of Human Resources or designate will have access to the same.
Dvertime:
· Accumulated time off must be used in the current year that it was earned, with the
exception of time earned in December, which can be utili sed in January of the
following year.
· Accumulated time off will not be paid out under any circumstances.
2. 2nd In-Commands and others as designated by the [delete rløp"rlmønt hø"rI]
Director/CAD*:
True Flex with Core Hours
· Determine their start and finish times from the work schedule indicated in the
policy.
· The core hours of 9:30 -11 :30 and 1 :30 - 3:30 must be filled.
· Additional time worked each day can be used to take one full day off per pay-period,
in consultation with their [delete fY'"n"OAr] Director/CAD, as long as 70 hours are
worked by the end of each pay-period.
· The Director/CAD has the right to change schedules, reduce the number of
choices below, and reduce time-off to ensure the needs of the department and
County are met.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NUlFT
Date Approved: Feb. 13101
Page 3 of 8
Date Last Revision: May 14/02
· [delete Timp. c:::ht?p.tc:: 'Mill hp C::llhmittpn tn thpir c::.llrPn/ic:nr tn tr~("k hnl Ire::: ,^,nrkprl :::¡nrl
l<i>rt in thi> Hllm"n Ri>c:nllr"i>C: npr"rtmi>nt.] Electronic timesheets will be used &
the Director of Human Resources or designate will have access to the same.
Overtime:
· Accumulated time off must be used in the current year that it was earned, with the
exception of time earned in December, which can be utilised in January of the
following year.
· Accumulated time off will not be paid out under any circumstances.
8:30 am to 4:30 pm
7
9 : 00 a m to 5: 0 0 P m
7
*NOTE: At the discretion of the department head, employees may be permitted to
utilise true flex with core hours, depending upon the requirements of the department
and the needs of the corporation.
3. Regular Non-Union Employees: Staggered Work Hours
· Choose a work schedule from the list below.
· Additional time worked each day is accumulated to allow one day off every othêr
pay-period. This time must be taken within the current two pay-period cycle.
· The [delete afAr", C:llri>nfic:nr] DirectorlCAO has the right to change schedules,
reduce the number of choices below, and reduce time-off to ensure the needs of the
department and County are met.
· Electronic timesheets will be used & the Director of Human Resources or
designate will have access to the same.
· Road employees will be exempt during the construction season, which will be
clearly defined.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NUlFT
Date Approved: Feb. 13/01
Page 4 of 8
Date Last Revision: May 14/02
Overtime:
To qualify under this section, all overtime hours worked must be properly documented
and authorized. Staff, other than those noted above, who normally work 35 hours per
week will receive compensation for overtime hours worked as follows:
Hours worked exceeding 35 hours per week, calculate at time for time
8 : 3 0 a m to 4' 3 0 P m
7
9:00 am to 5:00 pm
7
Note: Employees have the option to work an additional (1) one hour each day, to a
maximum of 7 hours accumulated during two pay-periods, to be eligible for
one day off with pay.
Procedure
1. Application - Employees must complete an AWA Participation Agreement form,
Schedule "A" (attached), including a proposed bi-weekly schedule.
2. Duration - All AWA agreements are for a defined period of time, subject to
renewal no later than December 31 st of each year, after evaluation by the
employee, [delete S"f'<>nfic:m "nrl n<>f'"rtm<>nt H<>"rl] Manager and
Director/CAO.
3. Scheduling - To facilitate department scheduling and maintain full coverage,
each employee's AWA schedule must be constant, including pre-determined
scheduled days off. The size of the department, vacation time, and the
employee's role within the department will be considered when creating the AWA
schedule.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NU/FT
Date Approved: Feb. 13/01
Page 5 of 8
Date Last Revision: May 14/02
4. Approval Process - Prior to approval, [delete S"rp,,,¡,,nr,,] Managers must
review proposals thoroughly, ensuring the efficiency of each work unit and
considering operational and service requirements. Participation will be approved
based on whether service requirements can be met, subject to modifications,
where necessary.
When a scheduling conflict occurs, each department will be responsible for
developing a schedule that ensures fairness to all those participating and meets
operational requirements. Each AWA agreement must be modified to reflect these
changes prior to approval.
Prior to implementation, the AWA Participation Agreement must be signed by the
employee, [delete ~"rpr\fi"nr ::md npr",rtmpnt Hp::lrl] Manager and Director/CAD
and reviewed by Human Resources to ensure compliance with this policy.
5. Renewal of Existing AWA Agreements - All existing AWA agreements in each
work unit will terminate on December 31st of each year and will be reviewed
collectively prior to renewal to ensure fairness for all those participating and to
maintain full service.
Employees wishing to continue their existing AWA agreements on January 1st,
must re-submit proposals no later than December 1 st of each year.
6. AWA Changes - Employees have the opportunity to submit two schedules per
year that would change the hours worked on the:
151 day of summer
151 day of winter
7. Agreement Changes - Employees reverting back to their regular schedule
should give 60 days notice to their supervisor.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours ofWorklAlternative
Work Arrangement
Policy Number: 2.10
Code - NUlFT
Date Approved: Feb. 13/01
Page 6 of 8
Date Last Revision: May 14/02
8. Monitoring - Human Resources will be responsible for maintaining ongoing
monitoring of the program, as well as providing general information and
assistance to participating departments.
9. Failure to Comply - Failure to comply with specified conditions may result in
suspension or discontinuance of the employee's AWA.
10. Suspension of AWA - Any and/or all AWA's may be discontinued, altered or
temporarily suspended by management for the following reasons:
a) operational/productivity/performance concerns
b) vacation/statutory holiday periods
c) staff training/conferences
d) illnesses/bereavement leave or other absences
e) emergency circumstances
f) transfer/promotion to or from a new work unit/team
AWA Requlations
1. Disclaimer - The AWA Plan is a privilege for all non-union employees subject to
[delete thp c" 'rpnìic:nr'C:] management's discretion for the staffing needs of their
department. While every effort will be taken to accommodate the AWA Policy for
employees, the needs of the corporation must be met.
2. Attendance Records - Employees must complete [delete bi~,^,ppkly timprprnrtc:]
the electronic timesheet daily, accurately and adhere to the established work
schedule. The electronic timesheet should reflect actual hours worked and AWA
time taken in accordance with the agreement [delete emr1nyppc: c:hn, II'; nnt
p:t.('"nrri~nyhnl'rc::: fnrc:rhørkllø.....! timp nfl].
3. Breaks and Lunch Periods - Breaks are a safety and service requirement.
Participants shall not accumulate breaks towards hours worked. The lunch period
shall not be reduced to less than thirty minutes.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours of Work/Alternative
Work Arrangement
Policy Number: 2.10
Code - NU/FT
Date Approved: Feb. 13/01
Page 7 of 8
Date Last Revision: May 14/02
4. Personal Appointments -These appointments should be scheduled for the
employee's regular time off. On occasions where this is not possible appointments
requiring less than Yz day, time can be made up throughout that pay-period. Where
more than Yz day is required, this time must be used as a vacation day or a LOA
day. Time for personal appointments are subject to department head/designate
approval.
5. Vacation - Vacation accrual for employees participating in staggered work hours
will be calculated based on the "normal" hours of 7 per day and 35 per week, in
accordance with the applicable vacation schedule.
6. Sick Leave - Sick leave accrual for employees participating in staggered work hours
will be calculated based on the "normal" hours of 7 per day and 35 per week.
7. Statutory Holidays - As statutory holidays are a non-earned credit, statutory
holidays will be paid based on "normal" working hours of 7 per day.
For statutory holidays which fall on work days when an employee is scheduled to
work more than 7 hours, the employee may adjust the remaining hours in the week
or use accumulated vacation, overtime or floating holiday hours to make up the
difference, subject to supervisory approval. If this is not possible, the employee may
revert to hislher "regular" schedule for that cycle.
8. Bereavement Leave - As bereavement leave is a non-earned credit, all full-time
employees will be entitled to bereavement leave provisions, as per the applicable
policy, based on "normal" working hours of 7 per day.
When bereavement leave is taken on a work day for which an employee is
scheduled to work more than 7 hours, the employee may adjust the remaining hours
in the week or use accumulated vacation, overtime or floating holiday hours to make
up the difference, subject to supervisory approval. If this is not possible, the
employee may revert to their "regular" schedule for that cycle.
County of Elgin
DRAFT
Section: 2
Human Resources Policy Manual
Subject: Hours ofWorklAltemative
Work Arrangement
Policy Number: 2.10
Code - NUlFT
Date Approved: Feb. 13/01
Page 8 of 8
Date Last Revision: May 14/02
9. Jury Duty/Court Attendance - Days off for Jury Duty will be based on "normal"
working hours of 7 per day.
When Jury Duty/Court Attendance is taken on a work day for which an employee is
scheduled to work more than 7 hours, the employee may adjust the remaining hours
in the week or use accumulated vacation, overtime or floating holiday hours to make
up the difference, subject to supervisory approval. If this is not possible, the
employee may revert to their "regular" schedule for that cycle.
10. Overtime _ If an employee is required to work the AWA scheduled day off, due to
unforeseen circumstances, additional time off will be credited to the next pay-period.
11. Training/Conferences - Employees attending outside training courses and
conferences will be paid based on the "normal" work hours of 7 per day.
For outside training/conferences, which fall on a workday for which an employee is
scheduled to work more than 7 hours, the employee may adjust the remaining hours
in the week or use accumulated vacation, overtime or floating holiday hours to make
up the difference, subject to supervisory approval. If this is not possible, the
employee may revert to their "regular" schedule for that cycle.
If the outside training/conference falls on a scheduled day off, the employee may
take another day off in lieu within the same pay period, which is mutually convenient
to the employee and immediate supervisor.
DRAFT
Schedule "A"
County of Elgin
Hours of Work/Alternative Work Arrangement
Participation Agreement
Department:
Manager Name:
Employee:
Employee Number: _ _ __
Position:
Plan:
1. Directors/CAO 0
2. 2nd In-Command 0
3. Regular Employee 0
Submission date: ~_/_
( DD MM YY¡
In accordance with the AWA Policy, I am submitting the following proposal for review and approval.
The AWA arrangement will commence on _/_/_ and will continue until ~_I_.
(DD MM YY¡ (DD MM YY¡
NOTE: All AWA Participation Agreements must terminate on or before December 31st of each year.
Note: Each employee can only choose 1 plan, either PLAN A, B, or C.
The following is my proposed plan:
PLAN Start Finish Total Hours
Day Day Worked
0 PLAN A 8:00 4:00 7.0
0 PLAN B 8:30 4:30 7.0
0 PLAN C 9:00 5:00 7.0
Day Off "Happy Friday" Plan:
The table below is for employees in Plan 2 & 3 of the policy that want to work additional time on
certain days to accumulate 7 hours in the pay period cycle indicated in their Plan. Please fill out
below the days you would like to work additional time on a regularly scheduled basis.
Actual Schedule:
Monday Tuesday Wednesday Thursday Friday Total Hours Worked
Per Week I total
Week 1 0 0 0 0 0 0 0 0 0 0
% hour 1 hour % hour 1 hour % hour 1 hour %. hour 1 hour %. hour 1 hour
Week 2 0 0 0 0 0 0 0 0 0 0
%. hour 1 hour % hour 1 hour % hour 1 hour % hour 1 hour % hour 1 hour
Week 3 0 0 0 0 0 0 0 0 0 0
% hour 1 hour Y2 hour 1 hour % hour 1 hour % hour 1 hour % hour 1 hour
Week 4 0 0 0 0 0 0 0 0 0 0
% hour 1 hour % hour 1 hour % hour 1 hour % hour 1 hour % hour 1 hour /140
NOTE: Employees in Plan 2 are only to complete Week 1 and 2
Employees in Plan 3 are to complete Week 1, 2, 3, & 4
DRAFT
APPROVAL PROCESS
I fully understand and agree to the terms and conditions of this agreement, and
understand that my Manager and/or Director/CAO has the authority to deny, modify,
continue, discontinue or temporarily suspend this AWA Participation Agreement at any
time.
Employee's Signature: Date: / /
(OD MM VY)
MANAGER:
Approved 0 Denied 0
Manager's Signature: Date: / /
(DO MM VY)
DIRECTOR/CAD:
Approved 0
Denied
o
Director/CAO's Signature:
Date: / /
(DD MM VY)
REPORT TO COUNTY COUNCIL
FROM: Paul Vandenberg, Manager of Human Resources
DATE: February 7,2005
SUBJECT: Non-Union Orthodontic Coverage
INTRODUCTION
In January 2004 Council approved a number of new benefits for the non-union
group. Absent from that report was a propose! for a new orthodontic benefit due
to the budgetary issues in 2004.
The management team has reviewed the orthodontic coverage since 2003. The
costing information and options for coverage are much more complex with this
benefit, and the management team wanted more information to make an
informed decision.
DISCUSSION:
ONA negotiated orthodnitcs into their collective agreement in 2003. SEIU also
negotiated a superior dental package at the last round of negotiations in 2004.
We are proposing that the non-union group also be considered for upgrading the
dental package.
The orthodontic benefit added to the dental plan,as proposed, would be limited
to:
· Coverage for the employee dependants' only.
· Dependants must be 21 years or younger.
· County provides reimbursement at 50% of the submitted invoice.
· Lifetime maximum $2000.00 per dependent.
· All submissions to be received by December 1, 2005 for the previous
12 month period.
· The employee will receive a one-time annual payment in December
2005.
Buffet Taylor has recommended that we self-insure the non-union group, based
on the group size, demographics and expected usage. When a benefit is self-
insured, this means that the County would provide payment to the employee
directly for the benefit cost as defined by the terms of the benefit.
\\NW-ADMfN\DATA\DEPARTMENTS\HR\Mgmt-Council Reports\Temp!ate - Counel1 Report\Report to Council Temp!ate-
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Buffet Taylor also indicated that an account with $15,000.00 should be
established and reviewed by Financial Services for usage on an annual basis.
CONCLUSION:
The unions have negotiated superior dental packages during the bargaining
process. We propose that we increase the non-union dental package with the
orthodontic coverage to bring this group in line with the union member's benefits.
RECOMMENDATION:
THAT Council approves the orthodontic dental coverage for the non-union group
and establishes a reserve account of $15,000.00.
Respectfully Submitted
Approved for Submission
aul Vandenberg
Manager of Human Re ources
Mar onald
Chief Administra Ive Officer
\\NW-ADMJN\DATA\DEPARTMENTS\HR\Mgmt-Counc¡ Reports\Temp!ate - CouncH Report\Report to CouncH Template-
PauLdoc
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator
DATE: February 3, 2005
SUBJECT: Ambulance Inquest and Additional Costs
INTRODUCTION:
In October of 2004, a Coroner's Inquest was held related to an ambulance call that
occurred in November of 2003 when the St. Thomas-Elgin General Hospital was providing
the ambulance service to the County. On December 29th,2004, Elgin County received
invoices for the legal costs of the inquest from the hospital in the amount of $12,788.88.
This was an unexpected cost.
Also an unexpected cost was the Ontario Municipal Board hearing that occurred regarding
the Shawside Ambulance Base location.
DISCUSSION:
It is agreed by county staff and hospital that the inquest is an ambulance cost to be paid by
the county. The previous agreement for ambulance services with the hospital was on a
cost recovery basis and services such as finance, human resources, etc were absorbed by
the hospital, a cost advantage to the county.
The county was apprised of the paramedic costs incurred by those mandated to testify in
the inquest of approximately $1000.
The invoice for legal expenses for the inquest was $12,788.88. This amount includes a
discount of $6,412 which the legal firm made in recognition that the hospital has a limited
amount of funds to devote to legal fees.
These inquest costs were unexpected and unplanned.
Another additional cost was in the amount of $3,330.15 for county legal costs related to
the OMB Hearing for the Shawside Base. The payments for these costs was made from
the Ambulance Miscellaneous account and contributed greatly to an over-budget in that
account in the amount of $17,201.06.
CONCLUSION:
Unexpected inquest costs related to ambulance services during the time period the St.
Thomas Elgin General Hospital was contracted to provide ambulance services and
unexpected legal fees related to the OMB Hearing for the Shawside Base have resulted in
an overbudget in the Ambulance Miscellaneous account.
RECOMMENDATION:
This report is presented to Council as an explanation of the costs resulting in an
Overbudget in the Ambulance Miscellaneous account.
Respectfully Submitted
Approved for Submission
,ß -' I
czs a : Ç... .V'-V1 (cA-v
Larys . Andrusiak
Ambulance and Emergency
Management Coordinator
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator
DATE: February 3,2005
SUBJECT: Ambulance Vehicle Purchase
INTRODUCTION:
In the 2001 Land Ambulance Approved Cost Funding Grant, the County opted for a 54
month vehicle life cycle replacement schedule for ambulance replacement. This is cost
shared with the Ministry based on a formula developed in 2001 and the County has set
these funds in reserve for the purchase of ambulance vehicles. Vehicle purchases are also
cost shared with the City of St. Thomas. As of January 1, 2005, $246,000 is available for
vehicle purchase in the Capital Projects - Ambulance Replacement account.
The county had fallen behind in vehicle replacement. Two vehicles were purchased in
2003, no ambulances were purchased in 2004 and two vehicles are planned to be
purchased in 2005, with one and possibly two to be purchase in 2006. Once caught up, it
is planned that one vehicle would be replaced annually.
The two vehicles ( one single cot, one dual cot) planned for purchase in 2005 were
purchased sooner than expected due to a cost saving opportunity.
DISCUSSION:
With the reduction in service of the Ministry of Health, Judson Store, which previously
purchased all ambulance vehicles for Ontario, the Ministry has developed Single Source
Agreements with both Crestline and Demers for the purchase of vehicles.
Crestline, one of two ambulance vehicle conversion companies in Ontario's sales area,
issued information regarding year-end clear out models. The same information was
requested by staff from Demers, the second vehicle conversion company in our sales
area. For the type of vehicle we are looking for, the prices (excluding taxes) ranged as
below:
2003 2004 2004
Company/units Single cot Single cot Dual Cot
available
Crestline 15 units) $82,887 $85,323 $87,934
Demers 16 units) $95,510 $95,540 - $98,960
Vehicle specifications and compliance with Ontario Ministry of Health Ambulance
VehicleStandards were confirmed with the companies. Based on this information and the
limited number of vehicles available and quick turn around time required to hold these
vehicles for purchase, staff approached the County CAO and Warden with this cost saving
opportunity and received approval to proceed with a report to be forthcoming to Council.
As a comparator, the current price for a comparable 2005 ambulance vehicle model for a
dual cot vehicle is approximately $102,720 and for a single cot vehicle is $102,100 not
including taxes and shipping.
In consultation with the operator, the decision was made to proceed with the purchase of
the Crestline 2003 single cot and 2004 dual cot ambulances to be funded from the Capital
Projects - Ambulance Replacement account. These vehicles are considered new although
they are from different production years. The 54 month replacement schedule starts from
the date they are put into active service.
The standard Ontario decaling package was purchased at a cost of $2,940 for both
vehicles and a shipping cost of $3,108 was charged.
One 1999 vehicle has been traded in to Crestline for $3,750 to be subtracted from the
purchase price prior to the application of taxes.
Another vehicle will be retained as a spare vehicle for use when others are being serviced
or repaired.
The purchase of these clear out model vehicles represents a savings of approximately
$31,000 before taxes.
CONCLUSION:
It was known that two ambulance vehicles were to be purchsed in 2005, as per the
replacement schedule agreed to with the Ministry. Information was received regarding
year end clear- out models. It was determined that the potential cost savings to the
County and the City of St. Thomas warrented a rapid response by staff, with approval
from the Warden and CAO.
RECOMMENDATION:
That Council approve the purchase of two ambulance vehicles as per the replacement
schedule in our land ambulance grant agreement with the Ministry of Health and Long
Term Care and the trade in of one ambulance vehicle to the Vendor.
Respectfully Submitted
Approved for Sub . .
~ n·
/'")\ÚN.jQ<- V\t\\C~!<i L
L-taiyscJ! Andrusiak
Ambulance and Emergency
Management Coordinator
Mark G. Mc
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 31,2005
SUBJECT:
Ambulance Base Budget - Update
Introduction: Discussion
The ambulance base on Edward Street is nearing completion. The attached schedule
outlines the actual expenditures to January 27, 2005 along with the approved change
orders, 1 - 34. The missing numbers indicate change orders that were not approved. The
change orders total $83,151.40 along with $5,344.47 coming from the landscape
allowance.
Conclusion:
The construction of the Edward Street ambulance base is progressing within budget. The
Shaw Valley project should start in April.
Recommendation:
THAT the report titled Ambulance Base Budget - Update and dated January 31, 2005 be
received and filed.
Respectfully Submitted
Approved for Submi sion
~~
Linaa B. Veger
Director of Financial Services
Mark .
Chief Administrative Officer
COUNTY OF ELGIN
Ambulance Base Approved Budget
As at January 27/05
Variance to
Original Budget Expenses to Cate Approved Budget
Land Purchases Edward Street 105,000.00 109,84620 (4,846.20)
Shaw Valley Site 185,000.00 167,459..95 17,540.05
GeoTechnical Engineers Atkinson, Davis 4,960.00 4,961..51 (1.51)
Engineering Work SPH Engineers 19,200.00 17,994..13 1,205.87
Advertising 989.00 856.06 132.94
Thames Admin Fee 1.5% ofTotai Maximum 25,000.00 25,000.00
Severance Fee City of SI. Thomas 600.00 600..00
Approved Design Construction Aveiro Constructors LId 1,294,789.00 664,193..14 630,595.86
Contingency 364,462.00 453.20 364,008.80
$ 2,000,000.00 $ 966,364.19 $ 1,033,635.81
Aveiro Constructors Limited - Change orders
From Current
Item Change Order # Collar Value Landscape Allowance
Base Contract - Edward EMS 898,789..00
Additional Floor Area 1 33,490.00
Additional Lockers 2 2,050.00
Provide Canopy 3 6,150.00
Provide Electrical 4RevComp 7,771.50
Disconnect Generator 5 5,421.90
Sanitary Site Service 6Comp 14,850.00
Cr for Development fees 7Comp (9,558.40)
Additional Plumbing 8Comp 5,625.77
Additional Plumbing 9 1,507.00
Additional Electrical 10 5,753.00
Slab for Garage Enclosure 11 RevComp 2,869.35
Additional Curbs 12Comp 4,38625
Water for Fire Prevention 13Comp 3,520.00
Cr for Unican Push Button 14Comp (4,200..00)
Add interior Window 15 1,210.00
Add Lockers Rm 101 16 1,212.20
Concrete Slab 19 1,772.49
Place Washed Gabion Stone 20 2,167.00
Move Lockers 30 N/C
Additional Winter Equipment 31Comp 872.83
Added Cost Sub contracted 32Comp 220.00
Private Fenced area 33 490.60
Garbage Enclosure 34 914.38
Base Budget Change orders $ 83,151.40 $ 83,151.40 $ 5,344.47
Contract - Edward Street 981,940.40
Atkinson, Davies Inc.
Aveiro Construction
Hennessey Bowsher
SPH Engineering Inc.
The London Free Press
Royal Lepage Triland Realty
City of S1. Thomas
Ontario Water Products
St. Thomas Times-Journal
Edward Street
Hennessey Bowsher
Shawside Developments
Elgin S1. Thomas EMS
Yarmouth Crane
COUNTY OF ELGIN
Ambulance Base Development
As at January 27/05
Geotechnical Engineers
Legal fees for Edward St Purchase
Design Engineers
Tender Advertisement
Retainer
Permits
Fire Hydrant
Tender Advertisement
Purchased via Hennessey Bowsher
In Trust for Land Purchase
Shawside Land Purchased
Rezoning Permit
Costs per Vendor
4,961.51
660,672..39
925.20
17,994.13
701.56
1,000.00
2,050..00
1,470.75
154.50
97,921.00
10,000.00
167,459.95
600.00
453.20
$ 966,364.19
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 28, 2005
SUBJECT:
Current Financing - Debt Position
Introduction:
Council has requested some additional information:
· County's debt position.
· affect of interest rate spikes.
· do the lower tier municipalities receive MPAC invoices?
Discussion:
County's Debt Position:
The loan balance at December 31, 2004 was $4,750,000 made up of:
$825,000 @ 3.67%
$1,275,000 @ 4.24%
$875,000 @ 4.49%
$875,000 @ 4.02%
$900,000 @ 3.66%
The interest expense for 2004 totalled $205,590 with repayments to the loans of $550,000.
With the ambulance bases and the replacement of the sewage treatment plant at Elgin
Manor, the County may require an additional $1,500,000 to $2,000,000. Full repayment,
without the additional amount above, is expected by 2013 or eight years from now. An
additional $2,000,000 would add approximately four years to the payback.
These are term loans maturing at different times. The loans cannot be prepaid until
maturity. Most have one and two year terms in order to stager maturity dates. This leaves
the County less susceptible to short term interest spikes. Interest rates are still excellent
and the County has had the advantage of low rates for the last 1 % years when the
borrowings were high. The bank advises that the increase in the value of the dollar
removes upward pressure on interest rates.
The general ledger balances are as follows:
Health Unit $1,529,781
Elgin Manor $7,019,787
Ambulance Bases $966,364
Sewage Treatment Plant $14,771
Total $9,530,703
The County currently budgets $1,351,930 towards these projects; $1,011,932 financing
budget and $339,998 compliance premium from the Province.
Interest Rate Spike:
A spike of 1% could cost an additional $47,500 annually ($4,750,000 @ 1%). The interest
costs for these short term loans is still less than a fixed rate, long term loan. However, 5 -
10 year, fixed term rates are attractive. Depending on those rates, the terms of some
maturity's may be extended past one or two years.
MPAC:
The Municipalities do not contribute directly to MPAC. It is invoiced to the County and
collected through the levy.
Recommendation:
THAT the report titled Current Financing - Debt Position and dated January 28, 2005 be
received and filed.
Respectfully Submitted
~~
Director of Financial Services
Approved for Su
Mark G. Mc 0
Chief Administrative Officer
FROM:
REPORT TO COUNTY COUNCIL
Linda B. Veger, Director of Financial Services
DATE:
January 17, 2005
SUBJECT:
Formal Grant Policy
Introduction:
Staff have been instructed to review the County grant procedure and provide Council with
a formal policy to consider. See previous staff report and background from C.A.O.,
attached.
Discussion:
The County of Elgin is a mostly rural area with strong ties to agriculture and all activities
related to agriculture. The towns and villages within the County also have strong rural ties.
When considering a grant request, Council must consider how a grant will benefit the
residents of the County and whether or not the benefit reaches a considerable number of
the residents.
Neighbouring counties and cities were contacted and returned the following responses:
County Formal
Polic
County of Wellington no
County of Perth no
Count of Middlesex es
County of Oxford no
Cit of St. Thomas no
City of London yes and
no
How grant request requests are dealt with.
Historically funded agricultural societies and social
service organizations. Will consider grants after the
bud et is a roved.
Trend is to reducing the number of organizations and
focusing on strategic ventures such as tourism and
economic develo ment.
No rants.
Grants are considered along with the budget. Will
consider grant requests after the budget has been
a roved.
Grants are considered alon with the bud et.
London has formal policies for it Community Arts
Investment Program (CAIP) and Commumity Services
Innovation Fund (CSIF). It does not have a formal
policy for its "core" programs such as Learning
Disabilities Association, Youth Action Centre. An
organization wishing to receive a "core" grant would
make a a lication to a standin committee.
A suggestion to Council may be to continue funding grant requests that are agricultural in
nature such as the agricultural societies and the 4H. Also, to continue to support those
requests that are a "social" in nature. However, it may be very difficult to determine
whether or not a request is of a social nature or not. As an example, is the YWCA request
for capital funding a social service type of request or not? The YWCA provides housing for
those in need.
Council could also decide to support only those requests that are agricultural in nature.
The attached schedule shows how this may affect the 2005 grant requests.
As indicated in the schedule, either change will have a negative effect on organizations
that the County has traditionally funded. The Tourist Association has not been included on
the list. Council determined a number of years ago to review the Tourist Association apart
from grant requests.
There are also the requests that come in after the budget has been approved. Council
currently sets aside $5,000 each year as unspecified grants to have funds available for
these requests. Some of the requests are for "disaster relief'. Would these be considered
social in nature or would they not fit within our new criteria? Would we continue to fund
requests from medical organizations such as the St. Thomas Elgin General Hospital?
A simple solution would be to follow the County of Middlesex's lead and simply have a "no
grant" policy.
Conclusion:
There are many grey areas in determining whether or not a grant request may fall into a
category set out in a formal grant policy especially in the social area. Considering that the
County of Elgin is mostly rural, it would seem appropriate to consider continuing to fund
requests that are agricultural in nature.
Requests that are of a social service nature are difficult to categorize in a formal policy.
Does the Ontario Society for the Prevention of Cruelty to Animals fit into a social category?
In order to be fair and consistent the following policy is presented for consideration.
Draft Policy
· there are four categories;
. 1) agricultural,
· 2) disaster relief,
· 3) medical facility capital grant, and
· 4) excluded as not falling into categories 1, 2, or 3.
· requests that are agricultural in nature will be considered although not automatically
approved. This includes the agricultural societies and the 4H.
· all requests that are social in nature and do not fit the agricultural or disaster relief
category will not be considered.
· all requests that fall within a disaster relief category will be considered individually.
· all requests received after the budget has been approved and fall within the disaster
relief category will be considered on an individual basis with the funds coming from the
"non-specific" grant line. All other requests received after the budget has been
approved will not be considered.
· all capital grant requests from a medical or hospital organization, such as the St.
Thomas Elgin General Hospital, will be considered on an individual basis.
· an organization that disagrees with its exclusion from the grant process, on the basis of
the category it falls into (agricultural, disaster relief, medical facility capital grant,
excluded), may approach the Warden. The Warden, at his or her discretion, may
request a decision from Council as to whether or not to consider the grant request.
· all grant requests must be received by December 31.
For 2005, in order to allow organizations that regularly receive grants time to adjust to the
change, County Council will consider grants on an individual basis as in previous years.
However, all recipients will be advised of the policy change coming into effect on January
1, 2006.
Recommendation:
THAT the revised County of Elgin grants policy be approved for implementation on
January 1, 2006; and,
THAT all recipients of 2004 grants be informed of the new policy as soon as possible.
Respectfully Submitted
Approved for Submission
o!~
Linda B. Veg~
Director of Financial Services
~~Id ~
Chief Administrative Officer
COUNTY OF ELGIN
GRANTS
2005 Budget Request
1 Shedden Agricultural Society
2 Wallacetown Agricultural Society
3 Rodney-Aldborough Agricultural Society
4 Aylmer & East Elgin Agricultural Society
5 Elgin 4-H Association
6 Tillsonburg & District Multi-Service Centre
7 Quad County Support Services
8 Seniors Picnic
9 S1. Thomas - Elgin Art Gallery
10 S1. Thomas Elgin YMCA
11 Non-specific
12 Town Crier
13 Second Stage Housing
14 East Elgin Medical Facility
15 YWCA of S1. Thomas
16 Easter Seal Society - S1. Thomas - Elgin
17 Elgin Community Nutrition Partnership
18 Dutton/Dunwich Medical Building
19 Royal Canadian Legion
20 County of Elgin CISM Team
21 Ontario Society for the Prevention of Cruelty
22 Elgin County Plowmen's Assocation
23 West Elgin Citizens' Group for Rural Education
Total
S1. Thomas-Elgin General Hospital
Foundation Request referred to 2006
For
Consideration
2005
4,500
4,500
4,500
7,500
2,000
4,200
2,000
2,500
10,000
k~53
4;nA-<-- -G/Ó'/J-:!-r #uey
Agriculture &
Social Service
Considered
agriculture
agriculture
agriculture
agriculture
agriculture
social service
social service
social service
does not fit
Agriculture
only
Considered
agriculture
agriculture
agriculture
agriculture
agriculture
does not fit
does not fit
does not fit
does not fit
5,000
2,000 annual honorarium annual honorarium
5,000 social service does not fit
10,000 does not fit
5,000 social service
68,700
does not fit
agricuture
does not fit
does not fit
does not fit
does not fit
agriculture
does not fit
REPORT TO COUNTY COUNCIL
FROM:
Mark G. McDonald, C.A.O.
DATE:
November 16, 2004
SUBJECT: Mid-year Grant Requests and Solicitations for Sponsorship
Introduction:
As Council is aware, grant requests are considered once a year, usually in February, as
part of the annual budget approval process. A copy of the County's grant policy is
attached. However, throughout the year requests for grants in the form of sponsorships
or advertisements are directed to the Warden for consideration. The attached
solicitation from the Law Enforcement Torch Run is one example of such appeals for
financial assistance. The purpose of this report is to determine Council's interest, if any,
in considering requests of this nature after budgets have been set or in launching a
complete review of its grant policy.
Discussion:
From time to time, the County receives solicitations from local organizations seeking
financial sponsorship during the year and after grants have been approved. These
requests may be of a nominal value and may take the form of placing a congratulatory
note or letter from the Warden on the event with a small fee for the print space. Other
requests may be more substantive.
Council usually earmarks some funds for "unspecified grants" ($5000 in 2004) during
budget deliberations. Traditionally, allocations from that fund require full Council
approval. At other times, funds are allocated from the Warden's budget to cover costs
for nominal requests.
For the sake of consistency, Council should decide whether or not it wants to accept
requests of this nature after budget approval and if so, does Council wish to delegate
the authority for such expenditures to the Warden at his/her discretion?
As with all grant requests, it is difficult to know where to "draw the line". For example,
would Council consider sponsoring a "Right to Life" campaign or a "Pro Choice" initiative
to name a couple of legitimate and worthy causes given that these programs have no
direct affiliation with the County? Given the specter of controversy that can accompany
some emotionally charged endeavours it may be advisable to review the current grant
policy with a view to clearly delineating the type of requests that Council would consider.
For example, Council may wish to entertain requests for financial assistance from local
-2-
organizations of a specific nature each having a "significant" impact on County
residents. The initiatives of the St. Thomas-Elgin General Hospital, the Seniors' picnic
and agricultural societies come to mind as their programs provide benefits across the
county.
Conclusion:
In an effort to clarify Council's position on grant requests, both mid-year and at budget
time, it may be advisable to review the County's grant policy in its entirety.
Recommendation:
THAT staff be directed to survey other municipalities and review policies on grants to
outside organizations and report back to Council on a recommended policy for Elgin
County, prior to budget deliberations.
All of which is respectfully submitted,
'MS
Mark G. McÌ)ona ,
Chief Administrative Officer.
----------
REPORT COUNTY COUNICL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 19, 2005
SUBJECT:
Leasing Arrangements
Introduction/Discussion:
The Municipal Act requires that a report be presented to Council on all leasing
arrangements currently in effect. The attached schedule outlines current leasing
arrangements in place for the County of Elgin. It should be noted that the library van lease
term ends in December 2005.
Conclusion:
There have been few changes to the County leasing arrangements. The attached
schedule sets out leasing as of January 2005.
Recommendation:
THAT the report titled Leasing Arrangements and dated January 19, 2005 be received and
filed.
Respectfully Submitted
Approved for
~
Linda B. Veger
Director of Financial Services
Mar cDonald
Chief Administrative Officer
County of Elgin
Current Leasing Agreements
January 19, 2005
ANNUAL COST
FREQUENCY TERM
LEASE PAYMENT
DESCRIPTION
LESSOR
4,152.96
4,991.28
36 months
36 months
Monthly
One Time
346.08 plus taxes
14,973.84 plus taxes
one time payment
KCCA Truck
Engineering Truck
Canada Leasing
Ford Credit
Talbot Ford
5,733.24
36 months
Monthly
477.77 pi us taxes
Library Van
GMAC
3,318.72
3 years
Monthly
276.56 plus taxes
nserter
Folder
Letter
Neopost
587.40
1,078.20
311.40
3 years
Quarterly
Quarterly
Quarterly
146.85 plus taxes
269.55 plus taxes
77.85 plus taxes
Rental, Pitney Works
TIL
BN
Coolers
Coolers
Meter
Water
Water
Pitney Bowes
Nationwide Gourmets inC.
10,673.52
869.04
821.04
4,515.72
2,607.12
Monthly
Monthly
Monthly
Monthly
Monthly
plus G.S.T.
plus G.S.T.
plus G.S.T.
plus G.S.T.
plus G.S.T.
34.21
36.21
34.21
34.21
36.21
Telephone Lines Admin Bldg
26 lines - each
2 lines - each
Museum - 2 lines - each
ElM - 11 lines - each
ElM - 6 lines - each
Communications
Allstream
2,133.00
2,630.40
4,762.20
757.20
698.88
384.84
729.00
1,386.60
2,158.80
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
59.25 plus taxes
54.80 plus taxes
396.85 plus taxes
63.10 plus taxes
29.12 plus taxes
32.07 plus taxes
60.75 plus taxes
115.55 plus taxes
179.90 plus taxes
Terrace Lodge - 3 lines - each
Terrace Lodge - 4 lines - each
Terrace Lodge - 7 lines total
Terrace Lodge - 1 line
Councillors - 2 lines - each
Councillor - 1 line
Vienna Library - one line
pt. Burwell Library - two lines
Aylmer Library - three lines
Amtelecom
657.60
751.20
1,386.60
Monthly
Monthly
Monthly
54.80 pi us taxes
62.60 plus taxes
115.55 plus taxes
Bayham Library
Bayham Library
Springfield Library
1,594.08
6,129.60
1,134.72
1,838.88
1,838.88
1,225.92
1,702.08
3,167.88
1,200.00
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
22.14 plus taxes
510.80 plus taxes
94.56 plus taxes
153.24 plus taxes
153.24 plus taxes
102.16 plus taxes
141.84 plus taxes
263.99 plus taxes
50.00 plus taxes
- two lines
Councillors - 6
B/V - 10 lines
Belmont Library - 2 lines
Rodney Library - 3 lines
West Lome Library - 3 lines
Shedden Library - 2 lines
pt. Stanley Library - 3 lines
Dutton Library - 5 lines
Payphones 2 - each
each
ines
Bell Canada
1,958.40
6,955.20
326.40
326.40
326.40
Monthly
Monthly
Monthly
Monthly
Monthly
163.20 plus taxes
579.60 plus taxes
27.20 plus taxes
27.20 plus taxes
27.20 plus taxes
Homes - 3 Emergency Phones
Senior Staff - 15
Warden
Medical Director
Library Van
Mobility
Bel
19,120.00
12,000.00
11,600.00
35,000.00
5,700.00
35,537.00
8,313.00
7,448.00
6,800.00
6,216.00
8,757.00
19,120.00 Annual
12,000.00 Annual
11,600.00 Annual
35,000.00 Annual
5,700.00 Annual
33,000.00 Annual
8,313.00 Annual
7,448.00 Annual
6,800.00 Annual
6,216.00 Annual
8,757.00 Annual
Annual Maintenance paid quarterly
Annual Maintenance paid quarterly
Annual Maintenance paid quarterly
$7 per square foot paid quarterly
$7 per square foot paid quarterly
Annual Maintenance paid monthly
$7 per square foot paid quarterly
$7 per square foot paid quarterly
$7 per square foot paid quarterly
$7 per square foot paid quarterly
$7 per square foot paid quarterly
Library Leases
Town of Aylmer
Municipality of Bayham
Municipality of Central Elgin
Municipality of Dutton/Dunwich
Municipality of Bayham
pt. Stanley Festival Theatre
Municipality of West Elgin
Township of Southwold
Township of Malahide
Municipality of Bayham
Municipality of West Elgin
80 Plus applicable
taxes
244,311
Total Annual Leasing
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 31,2005
SUBJECT:
Elgin Manor Rebuild - Update
IntroductionlDiscussion:
The residents of Elgin Manor moved into their new home in August 2003. A number of
deficiencies continued past this move in date and expenditures related to the rebuild
continued. The attached report updates Council on the project to December 31,2004.
A total of $555,378 of the pledges have been collected to date with $524,621 still
outstanding. Staff has contributed $11,767 through payroll deductions. A number of the
pledges spanned a period offive years.
Conclusion:
The rebuild has a positive variance at December 31, 2004 and that will continue to grow as
pledges are collected.
Recommendation:
THAT the report titled Elgin Manor Rebuild - Update and dated January 31, 2005 be
received and filed.
Respectfully Submitted
~¿y
Director of Financial Services
Approved for Submission
~"";)
Chief Administrativè Officer
Cost of Project
Approval
Waterline
Sewage Treatment Plant
Land Purchase
Dillon Engineering
Cumming, Cockburn Engineering
Legai, Survey, Soil Test, Etc.
Construction (HIRA) Net of GST
Architects Fees @ 6% Net of GST
Furniture Allowance
Equipment Allowance
Contingency
Total Budget Cost
Elgin Manor Redevelopment Project
Up to and including Dee 31/04
Breakdown of Costs Total Budget Approval
454,000.00
568,000.00
148,000.00
20,000.00
20,000.00
50,000.00
10,366,270.00
605,000.00
800,000.00
300,000.00
205,680.00
$ 13,536,950.00
12,300,000.00 Original Estimate
650,000.00 Basement
586,950.00 Reconciliation
$ 13,536,950.00
Elgin Manor Redevelopment Project
Up to and including Dee 31/04
Variance to
Approved Budget Expenses to Date Approved Budget
Waterline 454,000.00 454,050.00 (50.00)
Sewage Treatment Plant 568,000.00 542,686.18 25,313.82
Land Purchase 148,000.00 151,415.53 (3,415.53)
Dillon Consulting Limited 20,000.00 46,056.46 (26,056.46)
Cumming, Cockburn Limited 20,000.00 51,833.06 (31,833.06)
Legal and Other Professional 50,000.00 74,113.04 (24,113.04)
Construction (HIRA) Net of GST 10,366,270.00 10,553,223.11 (186,953.11)
Architects Fees @ 6% Net of GST 605,000.00 698,266.18 (93,266.18)
Furniture Allowance 800,000.00 566,322.97 233,677.03
Equipment Allowance 300,000.00 20,659.02 279,340.98
Extras 140,714.83 (140,714.83)
Capital Campaign Costs 294,051.59 (294,051.59)
Capital Campaign Donations Received (555,378.25) 555,378.25
Payroll Contributions (11,767.56) (11,767.56)
Contingency 205,680.00 426,469.42 (220,789.42)
Total Budget Cost $ 13,536,950.00 13,452,715.58 60,699.30
Elgin Manor Redevelopment Project
Up to and Including Dec 31/04
Costs of Project to Date:
Extras as per attached
HlRA General Contractors
Mekinda Snyder Partnership
Southwo!d
SaniTech
Stryker Bertec - Beds
FutureMed - Furniture/Room
Ernst Hoffsuemmer
Anne Moore & Associates
Capital Campaign
Cumming & Cockburn Limited
Dmon Consulting Limited
Robinson Farm Drainage
Consultant - M Fleck
Koolen Electric
Oscar Temple & Sons
Houghton & Company
Isotherm
Philips DrygoodS
Healthcare Furnishings
Conski! Construclion Inc.
Summa Engineering Limited
Amec Earth & Environmental
Ontario Water Products
Hennessey Bowsher Gibson
Ambrose Plumbing
Ministry of the Environment
City of St Thomas - PUC
Custom Stainless Works Inc.
Nothers
Mudge's Appliances
Golder Associates
Emcad
Mu1ticom Media
Zehrs ~ Televisions
TrowConsu1\ing
Sammons Preston
Ernst Hoffsuemmer
RMB Communications
Spriet & Associates
Central Beauty supply
Jennings Co, Ud
London Free Press
Lover's Office Furniture
Daily Commercial News
Corporate Express
st. Thomas Chamber of Commerce
The Brick
Swish Maintenance
Wood Wyant
Yarmouth Metal
POI London
K&K Locksmith
St. Thomas Times
Bank of Montreal - Financing Costs
Waterline
land purchase
STP/Lighting & Hydro Supply
STP/Steel Building/Sump Pump
Refrigeration Supply
STP/Backflow & Meter installed
Cut off and Cap Water
Reimbursed for Header Tile
Revenue APplied to Project:
County of Elgin - Contributed Capital
Bed Licences sold
Prov of Ontario 94-97 Reconciliation
Ministry of Health
Province of Ontario
Compliance Premium
Bonus Received: CCAC
Elgin Manor Retrofit Reserve
Auctioned Surplus Items
Capital Campaign - Donations Received
Payron Contributions - Donations Received
STP = Sewage Treatment Plant
3210-000 _ GIl Balance at
Dee 31/03
Doc:emrljf
$ 140.714.83
10,553,223,,11
698,266.18
454,050.00
542,686.18
251,897.00
209,691.00
151,415.53
154,665.00
139,386,,59
51.833.06
46,056.46
36,462.07
16,768.00
15,283.00
17,282.97
23,622.37
35,267,,20
64,339.00
19.155.00
9,313.00
8,470.00
7,962.00
6,929.93
7,694.31
6,303.61
2,100.00
6,066,,15
5,947,,00
5,550,,00
5,318.02
4.791.00
6,915.04
4,573.00
3,529.00
2,909,76
5,512,,00
2,328.00
2,534.00
2,008.50
4,226.00
3,774.00
1.504.90
1,691,00
899,,81
841.00
1,069.00
3,286.00
392.00
491.00
638.00
7.628.97
50.00
134.26
264 416.58
3,985,007,,83
1,050,000.00
586,975.00
76,383.00
200,903.00
340,932.00
150,000.00
38,671.80
4,055.47
555,378.25
11.767.56
14,019,861.39
7 000,073.91
7,019,787.48
GIL
Oiff
7,019,787.48
8.007.134.91
(987,347.43)
"'Extras"
Up to and including Dee 31/04
A-Cam - Drain Video $
All Mar Distributors $
AT&T $
Aylmer Glass & Mirror $
Canadian Tire $
Commonwealth Plywood $
Edwards $
Egerton Associates Limited $
Forest City Caulking $
Getinger Canada Limited $
G&G Troughers $
Hennessey Bowsher $
Home Depot $
Johnson Controls $
K & K Locksmith $
Koolen Electric $
Mayer Heritage Consultants $
Morgan Scott $
Nicholson Services - Generator $
Peter Mitches $
Phillips Dry Goods $
Pro-Able Services $
Protek Systems $
Rest Equipment and Supplies $
Raven & Shaw - Final Audit Report $
RMB Communications $
Streib Trucking $
Team Enterprises - Plaques $
The Brick $
Turnay Electric $
Van Pelts $
Westburne $
Westminister Glass & Mirror $
Williams Food Equipment $
123.60
6,226.36
741.00
2,195.51
84.34
162.42
6,943.24
3,462.17
171.60
8,619.17
374.00
213.00
850.26
1,339.00
1,187.00
8.483.73
1,302.95
1,383.00
7,315.13
12,497.90
979.00
2.611.94
222.00
447.00
1,030.00
24,436.23
21,779.12
1,748.00
250.00
10,429.39
801.35
3,136.00
685.00
8,484.42
$ 140,714.83
REPORT TO COUNTY COUNCIL
FROM: Sandra Heffren, Deputy Clerk
DATE: February 4, 2005
SUBJECT: land Division Committee Per Diem
Introduction:
The Elgin County land Division Committee recently passed a resolution requesting County Council
to review the remuneration received for meeting attendance.
Discussion:
The land Division Committee members are currently paid a per diem of $95 for a meeting over 3
hours or $62 for a meeting under 3 hours, plus travel to attend committee meetings at the
established County rate. The members are also paid investigation fees of $50.00 for each
application that the member investigates and $25.00 for all subsequent applications relating to the
same parcel of land, to cover mileage and/or attendance at local council meetings to discuss the
applications. The per diem has not changed since 1990. The number of meetings for 2004 was 8
full-day and 4 half-day meetings.
Staff is suggesting that the full-day/half-day per diem be eliminated, as members have to leave
their place of work regardless of whether it is a full-day or half-day, and the Land Division members
be paid $110 per meeting, the same rate that is paid to Councillors who attend conventions/
seminars. This would result in an additional expenditure for 2005 of approximately $1,500 that can
be accommodated within the proposed budget. If Council wishes to maintain the full-day/half-day
per diem, then a per diem of $110 and $75 could be considered.
Conclusion:
The per diem for Land Division Committee members has not changed since 1990 and an increase
is in order. The full-day/half-day per diem differential should be eliminated as the members leave
their place of employment to attend meetings and the day is disrupted. The rate of $11 0 per day is
the same rate paid to County Councillors when attending conventions and seminars and should be
provided to the Land Division members as well.
Recommendation:
THAT the full-day/half-day per diem differential paid to Land Division Committee members for
attending meetings of the Committee be eliminated; and
THAT the per diem paid to land Division Committee members for attending meetings of the
Committee be increased to $110 per meeting, effective February 1, 2005, and the necessary by-
law be prepared.
Respectfully Submitted
(¿f~~
San He ,
Deputy Clerk.
Mark. onald
Chief Administrative Officer.
CORRESPONDENCE - FEBRUARY 15. 2005
Items for Consideration
1. Elaine McGregor-Morris, Chairperson, Elgin-St. Thomas Community Foundation, advising
the members of the Nominating Committee of the upcoming 2005 meeting. (ATTACHED)
2. Tom Vandertuin, President, Norfolk Federation of Agriculture, requesting support for a
grassroots project called the Ontario Agriculture Value-Added Innovation Network
(OAVAIN). (ATTACHED)
3. Cliff Nordal, President & Chief Executive Officer, St. Joseph's Health Care, with an update on
the plans for the Regional Mental Health Care and the Forensic Psychiatry facility.
(ATTACHED)
4. Lynda Millard, Clerk, Municipality of Bayham, with a resolution requesting the County strive
to limit any tax rate increase in 2005 to a minimum amount, suggested not to exceed 3%.
(ATTACHED)
5. Dianne Wilson, Municipality of Central Elgin, supporting the Municipality of
Bayham's resolution regarding the 2005 tax rate increase suggested not to exceed
3%.
Janumy 5, 2005
;1~('~~~~iEu'
Elgin - St. Thomas
Community
Foundation
Jim McIntyre, Warden
The Coun1y of Elgin
450 Sunset Drive
St Thomas ON N5R 5Vl
JAM 1 2065
:>'1.1 1¡¡¡f"1¡i' n¡: ~ 1"m;;
~W,1!tij'j ~ 4~ 1!Q~Wli
fff;~~~§f\q}\TI\}f:8EA\Ñû1;~,
Dear Mr. McIntyre,
I'm writing to you about the Nominating Committee of the new Elgin-St. Thomas Communi1y
Foundation.
Here's a little background about the Foundation, It was incorporated in December 2003 and
received its registered charitable status in April 2004. The Foundation accepts donations and endowed
funds are invested. The interest on investment from these endowed gifts flows back to charities in Elgin
and St. Thomas, forever. Grants trom the Foundation are made in the areas of Arts& Culture, Recreation,
Education, Social Services and the Environment.
The by-laws of the Elgin-St Thomas Communi1y Foundation call for community leaders or their
designates to serve annually on the Nominating Committee. This Nominating Committee is comprised of
six persons holding the following offices:
a) The Mayor of the City of St. Thomas;
b) The Warden of the Coun1y of Elgin;
c) The President of the Elgin-St. Thomas United Way;
d) The Chair of the St. Thomas and District Chamber of Commerce;
e) The President of the Elgin County Law Association; and
f) The Principal of Fanshawe College, St. Thomas, Ontario.
The Foundation by-laws call for this Nominating Committee to meet at least once a year. The
procedure for this meeting is to be determined by the Nominating Committee. A majori1y of the members
of the Nominating Committee, present in person or by their appointed representatives, constitutes a
quorum of the Nominating Committee.
In advance of the Nominating Committee meeting, The Board of Directors of the Elgin-St. Thomas
Community Foundation will source a list of suggested names and terms of office and will fOlWard this list
to the members of the Nominating Committee.
The Annual Meeting of the Foundation is anticipated to take place before the end of March 2005. We
anticipate fOlWarding the list of names to the Nominating Committee no later than February 15.
We look fOlWard to you taking part in this important civic process for the advancement of Elgin and
St Thomas. Could you confirm your participation no later than Janumy 31, 2005?
A Foundation brochure is included for your considêration.
Y~trulY, 0 ~~. ~
r. . ." . a"7J' ð1 -
E cGregor-Morris ~
Chairperson
300 South Edgeware Road, St. Thomas, ON N5P 4L1
Phone: (519) 637-8230 1-800-319-5523
Registration Charitable No. 86533 7109 RROOO1
NORFOLK FEDERATION OF AGRICULTURE
P.O. Box 13
SIMCOE, ONTARIO, N3Y 4K8
RECEIVED
January 25, 2005
JON ~. "
P,.' L~·_'~,
Elgin County
450 Sunset Drive
St. Thomas, ON N5R 5V1
COUNTY Of ElS¡¡Z
ADMiNISTRATIVE SER\1CE~
ATTENTION: Art McDonald
Dear Mr. McDonald:
The Norfolk Federation of Agriculture would like to make you aware of an
opportunity to partner with us in supporting a unique grassroots project called the
Ontario Agricultural Value-Added Innovation Network (OAVAIN).
OAVAIN is a not-for-profit corporation developed by Brant Agri-Business
Opportunities Association in October, 2002, as an 18 month pilot project. The
purpose of this project is to assist farmers in developing value-added agriculture
enterprises by providing them with access to information and resources that they
need.
The majority of funding for the pilot project came from the Govemment of Canada's
Local Labour Market Partnerships program, with additional funding provided by the
County of Brant, Brant Federation of Agriculture, Brant County Wheat Producers,
Enterprise Brant, Norfolk District Business Development Corporation, Grand Erie
Business Centre and Grand Erie Training and Adjustment Board. Our target client
area was in Brant, Haldimand and Norfolk counties, with many of the projects and
clients that we dealt with located in Norfolk County.
OAV AIN operates with a Community Advisory Council that approves enabling
funding for projects, and provides feedback on project ideas to farm entrepreneurs.
The pilot OAVAIN Community Advisory Council is comprised of farmers, agri-
business, educators and general business people from Brant and Norfolk counties.
www.nfawebsite.org
In 18 months, OAVAIN has provided an advisory service to more than 130 dients,
and provided funding to 7 projects induding feasibility studies for a Small Food
Processors Facility, an alternative heat source for greenhouse, a vegetable crop
value chain and processing facility, and assistance to individual farmers in market
research and business planning. Due to the confidential nature of many of these
projects, we cannot provide specific details at this time. We also provided a Rural
Youth Experience as a trial project between Junior Achievement and 4-H Ontario
to give a hands-on experience in developing a value-added agriculture business to
rural youth in Simcoe and Paris.
OAV AIN has been identified in the Tobacco Action Committee report as a resource
to assist tobacco farmers in Norfolk County to transition from tobacco to alternative
and value-added enterprises.
The pilot project for OAVAIN ended March 31, 2004. The partners and
volunteer directors have decided to build on the success of the pilot and
expand the network to include other areas of the province. By expanding
the area of service, we are able to connect with other counties who are
providing similar assistance to their farmers, so that we can share
resources and avoid duplication of service, and so that together we can
access funding from all levels of government to provide farmers with a
community based resource.
Since inception, seven other communities have indicated their interest in
participating in the next phase of OA VAIN:
· Vision 20/20 Working Team (Quinte, Prince Edward, Northumberland)
· Norfolk County - Team Advising on the Crisis in Tobacco (TACT)
· Huron Field to Table (Huron) Perth)
· Agriculture Support Centre - (Renfrew, Lanark, Carleton, Russell,
Prescott)
· Bruce County
· South West Agri Development (Chatham, Kent)
· Niagara Region
We have applied for funding through Human Resources and Skills
Development Canada to provide a dedicated position to champion value-
added agriculture in the participating communities and to pay operating costs
including enabling funding for community projects. In order to access
government funding, we also need each participating community to provide
partner funding. This local sponsor funding will remaÎn for use by the Norfolk
OAVAIN Community Council; that ÎS, the funds provided by the County
partners will remain for use in the County.
The Norfolk Federation of Agriculture is asking that you join them in encouraging
innovation in agriculture through a financial commitment to this very important
project.
We wiD do our best to follow up this letter with a telephone call in-order to set up an
appointment and address any questions you may have, or you may phone our
office at (519) 428-0576.
Yours truly,
~ ù-t1...:-
Tom Vandertuin, President
Norfolk Federation of Agriculture
Office of the President
$STJOSEPHs
268 Grosvenor St.. P.O. Box 5777.
London.ON N6A4V2
tel.: (519) 646-6100 ext. 64200
fax: (519) 646.6054
www.sjhc.Wdon.on.ca
January 31,2005
Mrs. Sandra J. Heffi'en
Manager of Administrative Services
Council of the COlporation of the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5VI
Dear Mrs. Hefrren:
I apologize for the delay in responding to your letter of December 21, 2004, which provided
recommendations adopted at your December 16, 2004 meeting. You identify your objections to
the removal of health services rrom Elgin County and request further information related to the
plans for the Forensics Unit and the planned utilization of the current facility. I would be happy
to provide you with another update on plans for Regional Mental Health Care (RMHC).
May I first refer you to the presentation that Sandy Whittall, Vice President, Mental Health
Program, and I gave at the Elgin County Council on September 23, 2003. We clarified the
mandate and intentions of St. Joseph's Health Care related to Regional Mental Health Care and at
that time, specifically related to the Geriatric Program move to London. We also shared the
vision for the new Forensics facility. We described the shift ofSt. Joseph's Regional Mental
Health Care role rrom a more general, long stay institutional role to a specialized tertiary care
role in keeping with mental health reform recommendations and the 1997 Health Services
Restructuring Commission (HSRC) directives. We explained the plans to transfer beds and
services as part of Tier 2 divestment to Windsor, Kitchener-Waterloo, Hamilton and St. Thomas-
Elgin General Hospital. We shared that we would be making adjustments to the programs and
services to reflect St. Joseph's new role and to respond to obligations outlined in the transfer
agreements with the Ministry of Health & Long-Term Care.
As described at that time, our intent has been to relocate all programs to London that will remain
with St. Joseph's RMHC after Tier 2 divestment in keeping with the government's direction.
The Concurrent Disorders Program is one that wiI1 continue as a regional service and will remain
with RMHC in the future. There has been no job loss as a result ofthe program transfer to
London.
Beds and services that are to be divested at Tier 2 will remain at our St. Thomas site until
divestment is completed. In keeping with this approach, we are planning a transfer of the beds
and services that serve Waterloo and Simcoe Counties ITom our London site to the St. Thomas
site in the near future.
In the spirit ot community, in the pursuit ot health
Affiiiated with the UniversITY of Western Ontario. Owned by St Joseph's Health care Society.
The directives for the Forensic Psychiatry program have not changed since 1998. This facility
will be built on a portion of the existing site on Sunset Drive. As well, the plan to build a new
specialized mental health facility beside our Parkwood Hospital site in London remains.
We submitted our functional plans for the new facilities to the Ministry of Health & Long-Term
Care in May 2003 and have continued to communicate and advocate with Ministry staff to
achieve approval to proceed to design. Weare hopeful that these approvals will be forthcoming
this year. We also are actively engaged in discussions with our Tier 2 partners to develop
program transfer agreements with each of them as required by the Ministry of Health &Long-
Term Care.
I also want to re-confirm that the current facilities in St. Thomas and London are owned and
operated by the Ontario Realty Corporation (ORC). We operate the hospital under a lease
arrangement with them. Therefore, I am unable to comment on the proposed plans they may
have for the current facilities. As St. Joseph's will not have any responsibility to create such
plans, I would suggest that you open a direct dialogue with the ORe.
In summary, I reassure Council that we have not changed any plan or future direction described
to you in past presentations. We continue to experience unfortunate delays out of our control in
receiving approvals to move fOlWard, and I recognize that this lengthy transition period causes
anxiety for clients, staff and the community. If it would be helpful, we are willing to come to
another Council meeting to bring an update to the members.
Sincerely,
~~fiOffi'~
cc: Hon. Steve Peters, MPP Elgin-Middlesex-London
Mr. Randy Millard, C.A.O./Clerk, Township of Mala hide
City of St. Thomas
Lower-Tier Municipalities - County of Elgin
Ms. Phyllis Ketchabaw. Clerk, Town of Aylmer
Ms. Sandy Whittall, Integrated Vice President, Mental Health Programs, SJHCJLHSC
December 21, 2004
Mr. Cliff Nordal
President & Chief Executive Officer
St. Joseph's Health Care London
268 Grosvenor St., P.O. Box 5777
LONDON, Ontario
N6A 4V2
Dear Mr. Nordal:
The Council of the Corporation of the County of Elgin, at its meeting held on December 16,
2004, adopted the following recommendation in response to your letter regarding the
relocation of the Concurrent Disorders Program:
"THAT Elgin County Council strongly objects to the further removal of health
services from Elgin County to London and requests an update on the status
of the promised Forensics Unit on the Campus; and further,
THAT information be provided on the number of patients being served, the
number of employees still employed and the planned utilization of the current
facility now and in the future; and,
THAT this resolution be forwarded to the M.P.P., the City of St. Thomas and
Lower Tier Municipalities in the County of Elgin for their support.
- Carried.
(signed) Warden James Mcintyre"
Elgin County Council looks forward to your response to this matter.
Yours truly,
Sandra J. Heffren (Mrs.),
Manager of Administrative Services.
cc Hon. Steve Peters, M.P.P., Elgin-Middlesex-London
City of St. Thomas
Lower-Tier Municipalities - County of Elgin
Municipality of
Bayham
FlE~eIVED
Op ó-~"
7>Ol"tunity Is ~o
PO. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1YO
Tel: (519) 866-5521 . Fax: (519) 866-3884
emili: bayham@bayham.on.ca
OOUNTV QF ELGIN
A~~~~SERV1CES
February I, 2005
Dave Rock, Warden
County Council
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Warden & Council
Re: 2005 Bud!!:et & Tax Rates
Please be advised that at the regular meeting of the Council of the Municipality of Bayham held
January 20,2005, the following resolution was passed:
"WHEREAS the County of Elgin passed an increase of 17% in its 2004 budget;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham
requests that the County of Elgin strive to limit any tax rate increase in 2005 to a minimum
amount, suggested not to exceed 3%."
I trust Council will give this matter serious consideration.
Yours truly \
~~~f)
Mrs. Lynda Millard
Clerk
Cc: Elgin lower tier
municipalities
File: AI6Cty
C200S-008
The Corporation of the Municipa[it!:f of Centra[ 'E[gin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph.519-631-4860 Fax 519'631'4036
February 15th, 2005
Lynda Millard
Clerk
The Municipality of Bayham
P.O. Box 160, 9344 Plank Road
Straffordville, ON
NOJ1YO
Dear Ms. Millard:
Re: County of Elgin - 2005 Budget & Tax Rates
Please be advised that your correspondence respecting the above noted matter was
discussed by Central Elgin Council at their meeting dated Monday, February 14th, 2005
and the following resolution was passed:
THAT: Correspondence received from Lynda Millard, Clerk, Municipality of Bayharn,
seeking Council's support for their resolution requesting that the County of Elgin strive to
limit any tax rate increase in 2005 to a minimum amount, suggested not to exceed 3%, be
supported. CARRIED.
If you have any questions or concerns respecting this information, please do not hesitate to
contact me at the municipal office.
Yours truly,
~tku
Dianne Wilson
Deputy Clerk
c.c. Jim Mcintyre, Warden, County of Elgin
Dave Rock, Mayor, Municipality of Central Elgin
Sylvia Hofhuis, Deputy Mayor, Municipality of Central Elgin
CORRESPONDENCE - FEBRUARY 15. 2005
Items for Information (Consent Aaenda)
1. Hon. Andy Mitchell, Minister of Agriculture and Agri-Food, acknowledging the County of Elgin's
support of the resolution by theTown of Perth's concerning support for the red meat producers
and the issue of reopening of the US/Canada border. (ATTACHED)
2. Norma I. Bryant, Clerk, Municipality of West Elgin, with a resolution concerning OPP contract
discussions. (ATTACHED)
3. Hon. Greg Sorbara, Minister of Finance and Hon. John Gerretsen, Minister of Municipal Affairs
and Housing, with information concerning the status of the governments' review of the
Community Reinvestment Fund (CRF). (ATTACHED)
4. Colin Andersen, Deputy Minister, Ministry of Finance and D. Richardson for John Burke, Duty
Minister, Ministry of Municipal Affairs and Housing, regarding the stable funding guarantee for
2005. (ATTACHED)
Colin Andersen, Deputy Minister, Ministry of Finance, advising of the first installment of the
2005 stable funding guarantee. (ATTACHED)
5. Hon. Dr. Marie Bountrogianni, Minister of Citizenship and Immigration, responding to County
Council's concerns regarding accessibility time-frames and funding under the proposed
Accessibility for Ontarians with Disabilities Act. (ATTACHED)
6. Jennifer Kirkness, City of St. Thomas;
Phyllis Ketchabaw, Clerk, Town of Aylmer;
Norma I. Bryant, Municipality of West Elgin;
supporting the County's resolution regarding the relocation of the Concurrent Disorder Program
to London.
7. Mary Raithby, Chair and Paul W. Huras, CHE, Executive Director, Thames Valley District
Health Council, with correspondence regarding the District Health Councils' ceasing operations
as of March 31,2005 as required by the Ministry of Heath and Long-Term Care. (ATTACHED)
8. Mayor Jeff Kohler, City of St. Thomas, with copy of correspondence to the Hon. Steve Peters,
M.P.P., Elgin-Middlesex-London, and the Hon. George Smitherman, Ministry of Health and
Long-Term Care, concerning the St. Thomas Elgin General Hospital not receiving funding from
the Province. (ATTACHED)
9. Susan Johnston, Manager, Port Operations, Divestiture & Property Program Ontario, Transport
Canada, update on Port Stanley Harbour divestiture. (ATTACHED)
10. Roger Anderson, AMO President, Member Communication ALERT, "CRF Update".
(ATTACHED)
11. John Sealey, General Manager, London Hospital Linen Service Inc., 2005 Energy Savings.
(ATTACHED)
2
12. Federation of Canadian Municipalities, MEMBERS' ADVISORY, "Government takes a major
step toward New Deal".
13. Ontario Good Roads Association, News and Information, "Gas Tax Announcement - Federal
Funds to Flow to All Municipalities. (ATTACHED)
14. Association of Municipalities of Ontario, News Release,"AMO Welcomes Federal Gas Tax
Allocation Announcement. (ATTACHED)
AMO Member Communication ALERT, "AMO Presentation on Accessibility for Ontarians with
Disabilities Act (AODA). (ATTACHED)
15. M. Bredeson, Executive Correspondence Officer, Office of the Prime Minister, acknowledging
Council's support of the City of Pickering's resolution regarding the voting age in Canada.
16. Mark Hallman, Director, Public Affairs, Canadian National Railway Company, advising that CN
will arrange for a joint inspection after the spring thaw, of the decommissioned CN crossings to
determine the condition of the road surface after removal of rail lines. (ATTACHED)
17. Hon. David Caplan, Minister of Public Infrastructure Renewal and Hon. Joe Fontana,
Minister of Labour and Housing, with copy of correspondence to Ann Mulvale, AMO
Affordable Housing and Homelessness Task Force, with a status update of the Affordable
Housing Program. (ATTACHED)
18. Hon. George Smitherman, Minister of Health and Long-Term Care, with an update on
Nursing Strategy funding. (ATTACHED)
Minister
of Agriculture and
Agri-Food
Ministre
de l'Agriculture et de
l'Agroalimentaire
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Quote: 237601
Mrs. Sandra J. Hefrren
Deputy Clerk
The Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5Vl
Dear Mrs. Hefrren:
Thank you for your correspondence, in which you conveyed the support of the Council of the
Corporation of the County of Elgin for the resolution of the Town of North Perth, regarding support
for red meat producers due to the bovine spongiform encephalopathy (ESE) situation and the
reopening of the US border to Canadian live animals. I appreciate this opportunity to address the
concerns ofthe Council on these important issues.
The federal and provincial governments have worked hard to resolve the situation and have
announced a series of initiatives to support the industry. In March 2004, the Govemment of Canada
announced $995 million in federal assistance for Canadian farmers facing historic financial
challenges beyond their control. The Transitional Industry Support Program provided $680 million
to cattle producers who have faced a prolonged closure of the Canada-US border, $250 million to
producers of all eligible commodities, and $65 million to cover the federal share of the 2002 shortfall
under the Canadian Farm Income Program.
In addition, the Canadian Agricultural Income Stabilization (CArS) program integrates stabilization
and disaster protection, helping producers shield their fa.-ming operations rrom both small and large
drops in income. The CArS program is a whole-farm program available to eligible farmers regardless
of the commodities they produce.
On September 10, 2004, I announced a comprehensive, four-point, "made-in-Canada" strategy to
assist the livestock industry in repositioning itselfto ensure its long-term viability. This strategy was
developed in close consultation with the provinces/territories and the industry. The federal
government will invest up to $488 million in the sector. I have enclosed a copy of the press release
and accompanying backgrounder for your information.
The Government of Canada remains committed to doing everything possible to help the industry
manage through this difficult time.
.../2
Canadã
Mrs. Sandra J. Hefrren
Page 2
We have succeeded in partly reopening the border with the US and Mexico, and I am in continual
negotiations with my counterparts around the world in ongoing efforts to have BSE-related trade
bans lifted. Please rest assured that we will not stop until we achieve full restoration of trade in beef
and cattle.
I trust this information will be of assistance to you. Again, thank you for writing.
Sincerely,
~~
Andy Mitchell
Enclosures
Agriculture and Agri-Food Canada
ws
as
for immediate release
GOVERNMENT ANNOUNCES STRATEGY TO REPOSITION
CANADA'S LIVESTOCK INDUSTRY
CALGARY, Sept. 10,2004 - The Government of Canada today announced a strategy to assist
Canada's livestock industry in repositioning itself to ensure its long-term viability. The strategy
hils been developed in close consultation with the provinces, territories, the Canadian
Cattlemen's Association, and other industry groups. Once consultations are complete, a federal
investment of up to $488 million will be made into the industry.
The strategy includes continuing efforts to reopen the US border, taking steps to
increasing ruminant slaughter in Canada, introducing measures to sustain the cattle industry until
capacity comes online and expanding access to export markets for both livestock and beef
products. Please see attached back grounder for further information.
"Since May 2003, the situation facing Canada's livestock industry has become urgent and
the Government of Canada is providing innovative ways for producers to manage in these
difficult times," said Agriculture and Agri-Food Minister Andy Mitchell. "While we will
continue our efforts to reopen the US border, this strategy will facilitate industry's efforts to
ensure its competitiveness over the long-term."
Governments will take steps to facilitate the building of slaughter capacity in Canada.
Plans are already underway to expand capacity, and in order to accelerate this process a number
of measures are being implemented.
Measures to sustain the industry until domestic capacity is in line with production levels
are also being introduced. Cash flow and liquidity issues will be addressed through a special
accelerated cash advance provision under the Canadian Agricultural Income Stabilization (CArS)
program. This component will provide assistance for breeding cows and other specified
ruminants. In addition, in order to help manage the current oversupply of cattle, set-aside
programs will be introduced for fed and feeder animals.
Canada will build upon previously announced initiatives to further strengthen the
scientific capacity and regnlatory rramework to ensure the health of the Canadian herd and the
safety of beef products. These additional measures include implementation of a reimbursement
program to increase access to animals targeted for BSE testing and will ensure Canada has a
world-leading tracking and tracing system for livestock.
.../2
.+.
Government
of Cànada
Gouvemement
du Canada
Canadã
-2-
"Canada's animal health and food safety systems are among the best in the world and
there is no scientific basis for the continued border closures," said Minister Mitchell.
"Governments and industry have worked closely together to develop this strategy and ongoing
cooperation will be key to its success. Through these concerted efforts, I am confident that we
will regain and expand our international markets. As the measures are implemented, we will
continue to work with industry to ensure their effectiveness and make adjustments if and as
necessary. "
"The CCA applauds the Minister, his officials, and their provincial counterparts for their
timely efforts to approve this comprehensive package. It is the successful culmination of
extensive consultation with industry," said Stan Eby, President of the Canadian Cattlemen's
Association. This demonstrates a significant commitment to a comprehensive long term plan
consistent with the new industry strategy approved and put forth by the CCA in August. The
industry and government will continue to work closely to ensure its successful implementation."
The measures contained in this strategy will benefit more than just the cattle industry.
For example, other ruminants would be eligible for increased slaughter capacity and CAlS
advances. Dairy producers would also be eligible for compensation under the CAlS program for
declines as a result of the impact ofBSE. Ifrequired, additional measures would be considered
to address specific needs of specific sectors.
Governments, the Canadian Cattlemen's Association and other industry groups are
continning to work together to rrnalize the administrative details of the specific initiatives in the
strategy.
All elements of the strategy are important for addressing the challenges facing the
industry, but the need for specific measures will vary ITom region to region. The strategy contains
a number of elements, some of which are funded solely by the federal governments, some by the
provinces and some in which governments have agreed to act together.
-30-
For more information, media may contact:
Elizabeth Whiting
Press Secretary
Minister Mitchell's Office
Ottawa
(613) 759-1761
Media Relations
Agriculture and Agri-Food Canada
Ottawa
(613) 759-7972
.+.
Government
of Canada"
Gouvemement
du Canada
Canadã
BACKGROUNDER
REPOSITIONING CANADA'S CATTLE AND BEEF INDUSTRY
Since May 2003 and the detection ofBSE, the closure of international markets has had a
significant impact on Canada's export-oriented beef and cattle industry as well as the other
industry sectors. Following consultations with the provinces, territories, Canadian Cattlemen's
Association and other parts of the Canadian industry, a national strategy has been developed
aimed at repositioning the Canadian cattle to enhance value-added processing and to reduce
reliance on live animal exports to the U.S. .
All elements of the strategy are important for dealing with this issue on a national level, but the
need for specific measures will vary rrom region to region. As a result,details around the
measures and the level of provincial funding are still being finalized but federal funding for the
strategy, which includes the elements below, will total $488 million.
· Reopening the U.S. border;
· Facilitating increased domestic slaughter capacity;
· Sustaining the industry until capacity is increased; and
· Increasing international market share for Canadian beef
1. Reopening the U.S. border
The North American cattle industry has been highly integrated and the ongoing border closure is
having significant impacts on both sides of the border. While efforts to reposition the industry
will proceed, Canada will continue its intensive efforts to press the United States to implement
its proposed final rule to resume Canada-U.S. trade in live animals and other products.
2. Facilitating increases in ruminant slaughter capacity ($66.2 M in federal funding)
Though industry has begun to build new capacity aggressively, it will take time before it can
reach self-sufficiency. To facilitate these efforts and to allow industry to capitalize on markets
currently open, governments will undertake the actions listed below. As export markets expand,
the increased capacity will provide greater value-added opportunities for the industry and will
reduce its reliance on live animal exports.
· The federal government will establish a Loan Loss Reserve to increase lenders'
willingness to support projects to increase ruminant slaughter capacity, including
expansion and construction of small and medium-sized facilities.
· The Canadian Food Inspection Agency will streamline processes for establishment
reviews and the approval of new plants under the Meat Inspection Act.
· The CFIA will be provided with incremental ongoing resources for increased inspection
activities related to the planned long-term increase in slaughter rates.
· Governments will examine existing regulatory processes to identify opportunities for
streamlining in order to allow expansion or construction of facilities to begin sooner.
.+.
Government
of Canada
Gouvemement
du Canada
C d·;j;·
ana a
3. Sustaining the industry until capacity is increased ($384. 7 M in federal funding)
The third part of the strategy provides transition measures to producers while increased slaughter
capacity comes on line. This part of the strategy is composed of four elements:
A. Measures to address cash-flow and liquidity issues faced by producers
· To help address cash-flow and liquidity issues faced by producers, the national CArS
program will provide additional simplified advances. This would provide producers with
additional cash payment of a set amount for each breeding ruminant in their inventory.
CArS advances based on estimates of full year claims are also available. For more
information, producers are encouraged to call the administration toll rree at 1-866-367-
8506. Producers in Alberta, Ontario, Quebec and Prince Edward Island should contact
their program administration to confirm program deadlines.
· The Transitional Industry Support Program also helps address income issues faced by
producers. Final payments under (TISP)will be made to producers before the end of
October, 2004. The program includes two components: a direct payment to producers of
cattle and other eligible ruminants based on the number oflivestock owned as of
December 23, 2003 and a general payment to all producers based on eligible net sales
under the previous Net Income Stabilization Account (NlSA) program.
Cattle Set-Aside Pnlgrams
· Set-aside programs for fed and feeder cattle will be implemented to help maintain cattle
prices at a viable level until additional slaughter capacity comes on line. Implementing
these programs in regions where needed is ànticipated to provide a national benefit to
producers and the country. Advisory and management committees will work to. maintain
the delicate balance between prices, slaughter rates and additional risk factors for the
duration of the programs. Governments will amend the programs as required to ensure
they meet the programs' objectives.
B. Fed Cattle
·
To manage the supply of animals going to packers and feedlots, fed cattle set-asides will
delay the marketings of some animals. A fed cattle set-aside will relieve pressure on
feedlots while additional capacity is developed.
The fed cattle set-aside would use a reverse auction mechanism with a bid price (i.e.,
producers would submit bids for the price of the per day assistance for feed and other
factors that they would be willing to accept to enrol some of their animals into the
program). Run nationally, producers would be rree to enrol cattle with no restriction on
the number of eligible animals permitted. There will be no allocation by province.
·
·
Governments and industry are now working to finalize administrative details and develop
an application process. Thè number of animals to be enrolled in a fed cattle set-aside will
be determined by a management committee, consisting of federal and provincial
government members, as well as industry participants. Subsequent intakes and releases
of animals would be arranged as required. The program would end on the earlier of
January I, 2006, the opening of the U.S. border, or when sufficient capacity has come on
line to balance the domestic supply of animals for slaughter. Governments and industry
will meet to review the program and future needs before September 2005.
.+.
Canadã
Government
of Canada
Gouvernement
dli Canada
· The federal government will offer the program nationally, and provinces will assess
whether there is a need for their participation in the program.
C. Feeder Cattle Set-Aside
While a fed cattle set-aside program will help manage immediate pressures on feedlots, a feeder
cattle set-aside program will assist industry in managing the supply of fed cattle over the next 1-2
years, as slaughter capacity increases.
· Under the feeder set-aside program, producers will sign-up for a per head payment of
$200 on a percentage of their inventory, with a limited number of eligible animals
permitted per province or territory. A management committee, similar to that for the fed
cattle set-aside, will determine the number of animals entered, the provincial allocation,
and the ongoing monitoring of the effectiveness of the program. The program woulcl be
based on a set date, and payments would be made to those who owned the animals on that
date. Governments and industry are now working to finalize administrative details and
develop an application process.
· The federal government will offer the program nationally, and provinces will assess
whether there is a need for their participation in the program.
D. Managing Older Animals
· In provinces and territories where govemments together determine a need for an outlet for
older cows and bulls which are past their normal productive life, and would normally
have been culled rrom the herd before now; a percentage of animals may be removed
ftom the herd.
· This would relieve pressure on producers, including dairy producers, whose aging
animals have little or no commercial value and have no access to slaughter. The action
would bridge the transition until new slaughter capacity comes online, at which time
access to slaughter for older cows and normal herd management practices should resume.
Animals wouldbe humanely euthanized, some of which would be suitable for inclusion
in Canada's national BSE surveillance program. The need for this initiative varies greatly
across Canada, and it may not be necessary in all provinces and territories.
4. Expanding export markets ($37.1 M in federal funding)
The fourth part of the strategy is to continue strengthening Canada's scientific and regnlatory
base and to effectively communicate these initiatives as part of a concerted effort to expand
international market share for beef products and genetics, as well as furthering our efforts to
enhance our national surveillance program:
·
Governments have agreed that further strengthening Canada's tracking and tracing system
would provide significant reassurance to foreign governments as well as furthering our
animal health goals. The Government of Canada provided funds to develop an enhanced
system in January 2004. The federal government is committing additional funding for
further enhancements, on a cost-shared basis with industry. The goal is to ensure that
Canada has in place a world-leading tracking and tracing system for livestock.
1.1
Government
of Canada
Gouvernement
du Canada
Canadã
.+.
·
·
·
·
·
·
·
As surveillance is a key part of Canada's ability to confirm its very low prevalence of
BSE within the domestic herd, federal, provincial and territorial governments are
reiterating their commitment to meeting Canada's national surveillance goals. As one
tool, the CFIA is introducing a reimbursement program to partially offset costs associated
with identification, transport and handling of snitable surveillance samples.
CFIA will create new geographic technical expert positions to focus on key foreign
markets in order to build stronger relationships with its regulatory counterparts in targeted
countries. Markets outside of North America have provided significant value for cattle,
beef and genetics.
The CFIA will accelerate and complete a review of its BSE import policy to ensure that it
is consistent with the risk-based approach Canada is promoting in its efforts to open
markets to Canadian products.
CFIA will provide increased technical and regulatory capacity related to the recognition
of Canada's regulatory systems, to clearly demonstrate the high standards of animal and
public health in place, and to perform foreign country assessments.
Canada is committed to a long-term strategy for strengthening research for BSE and other
Transmissible Spongiform Encephalopathies. To that end, funding of$5 million per year
for seven years was announced in the Budget of February 2004 to support the creation of
a network of centres of excellence.
Governments will continue to move forward qnickly to require the removal of specified
risk material rrom all animal feeds, both in domestic and international contexts.
Governments will continue to support the international market development efforts ofthe
beef and other ruminant industries as they seek to restore and expand export markets.
Government
of Canada
Canadã
Gouvernement
du Canada
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County of Elgin,
450 Sunset Drive,
ST. THOMAS, Ontario
N5R 5V1
Attn: March G. McDonald
Secretary
Elgin Police Services Board
Dear Sir:
RE: CONTRACT DISCUSSIONS
Please be advised that your correspondence dated January 5, 2005 regarding
contract discussion with OPP was discussed at the Council meeting held on
January 13, 2005. The following resolution was introduced and passed:
DULY MOVED AND SECONDED
RESOLVED that the Council of the Municipality of West Elgin advises the Elgin
Group Police Services Board that no changes to the OPP contract are requested.
DiSPOSITiON: Carried
Should you have any questions please contact the undersigned.
Yours truly,
~.J~
Norma I. Bryant, HonBA, AMCT
Clerk
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2COTel: (519) 785-0560 Fax: (519) 785-0644
Ministry of Finance
Office of the Minister
Frost Building South
7 Queen's Park Cr
Toronto ON M7A 1Y7
Tel (416) 325-1590
Fax (416) 325-1595
Ministry of Municipal Affairs
and Housing
Office of the Minister
i&l
~¥~
Ontario
777 Bay Street
Toronto. ON M5G 2E5
Tel (416) 585-7100
WINW.mah.gov.on.ca
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Dear Head of Council,
We are writing to inform you of the status of the government's review of the Community
Reinvestment Fund (CRF).
As you are aware, in the 2004 provincial budget, the government committed to review
the CRF in order to develop a new funding model for 2005 that would better reflect the
financial realities of Ontario municipalities. A key challenge of the review was to ensure
that any new approach could be accommodated within the province's own fiscal plan.
In keeping with this commitment, the Ministry of Municipal Affairs and Housing and the
Ministry of Finance co-chaired a CRF review committee with the Association of
Municipalities of Ontario (AMO) that examined options for refining the CRF or replacing
it with a new municipal funding model. The review committee considered a number of
different approaches to resolve outstanding issues and inequities related to the existing
CRF formula. We were impressed with the work of the committee, and appreciated the
time, effort and advice put forward by all its members.
At the present time, the province is still considering the range of options and
recommendations arising from the work of the CRF committee. Given that the CRF is a
major funding source for many municipalities, we want to ensure that any decision on
the future direction of the fund is carefully formulated, and that all impacts and
consequences are fully examined.
We acknowledge that many municipalities have been inquiring about the status of the
2004 reconciliation process. We are also aware that municipalities are waiting for
information on their 2005 funding levels in order to support their initial 2005 budget
planning. As a result, we are announcing a stable funding guarantee for 2005 that will
ensure that, as a minimum, each municipality will receive at least as much funding in
2005 as they have received to date through the CRF for 2004.
...2
-2-
In an effort to build on the positive momentum arising from the work of the CRF review
committee, we have invited AMO to enter into a focussed consultation with provincial
officials that will lead to the announcement of a new funding model in March 2005.
These short time lines reflect the need to finalize decisions quickly in order to support
the municipal budget planning cycle. We have therefore asked AMO to join us in
beginning this work as soon as possible.
It is clear that any change in the municipal-provincial funding arrangement should be
gradual so as to allow municipalities time to adjust and plan. As a result, we are
requesting that the next phase of CRF consultations include the development of a
comprehensive transition strategy that will help ensure the pace of change is financially
manageable, as well as addressing the issue of a year-end reconciliation. The transition
strategy should be in place in March 2005 to facilitate implementation of the new model.
The Ontario government is committed to working with municipalities to build strong and
vital communities. We are confident that by continuing to work together with
municipalities, we can develop long term solutions for accomplishing this common goal.
Yours sincerely,
.
ohn Gerretsen
Minister of Municipal
Affairs and Housing
~
Gre Sorbara
Min ter of Finance
c: Mr. Roger Anderson, President
Association of Municipalities of Ontario
c'
Ministry of Finance
Office o!the
Deputy Minister
Frost Building South
7 Queen's Park Cr
Toronto ON M7A 1Y7
Tel (416) 325-1590
Fax (416) 325-1595
W'NW.fin.goY.on.ca
Ministry of Municipal
Affairs and Housing
Office of the
Deputy Minister
777 Bay Street
Toronto, ON M5G 2E5
Tel (416) 585-7100
Fax (416) 585-7211
VIfWW.mah.gov.on.ca
® Ontario
January 12, 2005
Dear Treasurer/Clerk-Treasurer,
In a recent letter to Heads of Council, the Ministers of Finance and Municipal Affairs
and Housing announced a stable funding guarantee for 2005 and invited the
Association of Municipalities of Ontario (AMO) to enter into focused conversations on a
successor funding model.
Stable Funding Guarantee
For 2005, municipalities will receive, at a minimum, the same level of funding they have
received to date through the CRF for 2004. Details of your municipality's stable funding
guarantee are attached.
The government is extending the funding guarantee at a time when municipalities are
beginning their 2005 budget cycle. The guarantee will also provide for stability while the
government continues to examine alternatives to the existing CRF program.
CRF Consultations
At the 2004 Association of Municipalities of Ontario (AMO) conference, the government
announced that it would be undertaking a review of the CRF. To ensure that decisions
regarding the CRF were informed by broad-based municipal input, the government
consulted with representatives nominated by AMO and the City of Toronto. The CRF
Review Committee provided important advice on the CRF and alternative approaches
the government could consider to better reflect the financial realities of Ontario
municipalities.
To build on the positive momentum arising from the CRF consultations in 2004, the
government has invited AMO to enter into a further round of more focused discussions
with provincial officials that will lead to the announcement of a new municipal funding
model in March 2005. These time lines reflect the need to finalize decisions quickly in
order to support the municipal budget planning cycle.
...2
Treasurer/Clerk Treasurer
Page 2
A key challenge for the government is to consider advice on the future of the CRF
within the context of its current financial situation. As you know, there are competing
priorities among the Province's vital public services and, over the last year, the
government has had to make some very difficult and challenging decisions. In order to
address the Province's structural deficit, the government has developed a plan to
balance the budget by 2007-08 and continues to review programs and services with the
objective of modernizing government.
2005 Funding Allocations
Municipal funding payments will continue to be processed quarterly, by the end of
January, April, July and October 2005.
The first quarter payments received by municipalities in 2005 will reflect one-quarter of
the funding received to date through the CRF for 2004. The value of your first quarter
payment is attached. Details on the value of subsequent quarterly payments will be
provided to you following the government's decision on a new funding framework in
March 2005.
2005 Reporting Requirements
Reporting requirements for 2005 funding allocations have been streamlined. A council
resolution, required in previous years, will not be required for 2005. Municipalities
receiving 2005 payments will be required to submit to the Ministry of Municipal Affairs
and Housing their 2004 Financial Information Returns (FIRs) and 2005 tax rate by-laws.
Specific details on the 2005 allocation conditions are attached.
Municipal officials are reminded that not meeting grant conditions will impede payment
of the grant.
Municipalities that have not met 2004 reporting requirements will continue to have their
CRF payments withheld.
2003 Year-End Reconciliation
When the 2004 CRF allocations were announced in December, 2003, the government
was very forthright in indicating that it could not commit to a year-end reconciliation. As
part of its review of the CRF, the government will consider reconciliation options as part
of the overall strategy to transition to a new provincial-municipal funding framework.
...3
/
Treasurer/Clerk Treasurer
Page 3
As we have noted, options will need to be considered within the context of the
Province's current financial situation. Despite the difficult choices the government faces
in eliminating the Province's structural deficit, it has safeguarded $656 million for the
CRF in the 2004-05 fiscal plan -- $38 million more than the 2004 CRF allocations.
The government is aware that the CRF remains a major funding source for many
municipalities and will ensure that any decision on the future direction ofthe fund,
including the possibility of a year-end reconciliation, is carefully formulated based on a
full examination of all the impacts.
If you have any questions regarding your 2005 funding allocation or your 2005 reporting
requirements, please contact your local Municipal Services Office of the Ministry of
Municipal Affairs and Housing.
Sincerely,
~~
Colin Andersen
Deputy Minister
Ministry of Finance
-o.¡g:.,¿ . .4 ~~ ~
r John Burke
Deputy Minister
Ministry of Municipal Affairs and Housing
Attachments (3)
j
Conditions of 2005 Funding Allocations
Reporting requirements have been attached to the Community Reinvestment Fund (CRF) since
2000. Reporting requirements for 2005 funding allocations have been streamlined, compared
to 2004. A council resolution, required in previous years, will not be required for 2005.
Acceptance of a 2005 Allocation constitutes agreement with the below-mentioned
statements and terms and conditions.
Municipal councils ultimately decide how 2005 funding allocations are spent and/or used for the
benefit of taxpayers. In making this decision, municipal cOuncils will be guided by their
obligation to provide effective and efficient delivery of services to taxpayers. As with all
budgetary decisions, municipal councils recognize that they are directly accountable to
taxpayers for their use of 2005 funding allocations.
Municipalities are required to submit the following to their regional Municipal Service Office of
the Ministry of Municipal Affairs and Housing (addresses attached):
(i) their 2004 Financial Information Returns (FIRs) in accordance with the deadline
to be set by MMAH; and
(ii) their 2005 tax rate by-laws by September 30, 2005.
Failure to meet these deadlines may result in the withholding of 2005 funding allocations until
these documents have been provided to the Province.
Municipal Services Offices
Ministry of Municipal Affairs and Housing
CENTRAL:
777 Bay Street, 2nd Floor
Toronto ON M5G 2E5
General Inquiry: (416) 585-6226
Toll Free # 1-800-668-0230
FAX: (416) 585-6882
SOUTHWESTERN:
659 Exeter Road, 2nd Floor
London ON N6E 1 L3
General Inquiry: (519) 873-4020
Toll Free # 1-800-265-4736
FAX: (519) 873-4018
EASTERN:
8 Estate Lane
Rockwood House
Kingston ON K7M 9A8
General Inquiry: (613) 548-4304
Toll Free # 1-800-267-9438
FAX: (613) 548-6822
NORTHWESTERN:
435 James St. S., Suite 223
Thunder Bay ON P7E 6S7
General Inquiry: (807) 475-1651
Toll Free # 1-800-465-5027
FAX: (807)475-1196
NORTHEASTERN:
159 Cedar Street, Suite 401
Sudbury ON P3E 6A5
General Inquiry: (705) 564-0120
Toll Free # 1-800-461-1193
FAX: (705) 564-6863
2005 Stable Funding Guarantee
Elgin Co
(i) 2004 CRF Allocation $5,841,000 I
(ii) 2005 Minimum Allocation $5,841,000 I
Equal to (i)
(iii) 2005 First Quarter Payment $1,460,250 I
Equal to % of (ii)
44000
Ministry of Finance
Office of the
Deputy Minister
Frost Building South
7 Queen's Park Cr
Toronto ON M7A 1Y7
Tel (416) 325-1590
Fax (416) 325-1595
Ministère des Finances
Bureau du
sous·ministre
® Ontario
Édifice Frost sud
7 Queen's Park Cr
Toronto ON M7A 1Y7
Tél (416) 325-1590
Téléc (416) 325-1595
January 21, 2005
Dear Treasurer:
I ~~ P'e~sed +~ ·I-f~rm Y'O" t...~¡ t...~ f:r~+ '-~t~"me-' OL'-ur 2""5 -+~""e <"n"'ng
I 0.111 I a LV Ii V.I, U Ila~ IiI:; I \:)L III;:) CUll I III I yu . UV \:)lCIIJI IU lUll
guarantee will be processed during the week of January 24, 2005.
As you know, the Province announced a stable funding guarantee for 2005 in a letter
dated January 11, 2005, to Heads of Council from the Ministers of Finance and
Municipal Affairs and Housing. As the Ministers advised, the stable funding guarantee
ensures that for 2005, municipalities will receive, at a minimum, the same level of
funding they received to date through the Community Reinvestment Fund (CRF) for
2004.
Details of your municipality's stable funding guarantee and first quarter 2005 payment
were enclosed with the letter dated January 12, 2005 from the Deputy Ministers of
Finance and Municipal Affairs and Housing.
The first quarter payment for 2005 will be made by electronic funds transfer and is in
respect of the period January through March, 2005.
Yours sincerely,
GJL-
Colin Andersen
Deputy Minister
Ministry of Citizenship
and Immigration
Ministère des Affaires civiques
et de l'lmmigration
!IÆ
-
Ontario
Minister
6th Floor
400 University Avenue
Toronto ON M7A 2R9
Ministre
6e étage
400, avenue University
Toronto ON M7A 2R9
T ei.: (416) 325-6200
Fax: (416) 325-6195
Téi.: (416) 325-6200
Téléc.: (416) 325-6195
January 5,2005
Sandra J. Heffren
Deputy Clerk
Municipality of Central Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
"""'~'W:'O-"""..",.,.,-,."~,,,,,'TI"""~\
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Dear Ms. Hefrren:
Your letter to Premier McGuinty regarding accessibility time-frames and funding under the
proposed Accessibility for Ontarians with Disabilities Act, or Bill 118, has been forwarded
to me for my response.
Thank you for providing me with a copy of your resolution asking the government to
consider shortening the time-frames for municipal buildings in Bill 118, and requesting
funding to assist with achieving accessibility.
Bill 118 provides a timeline of up to 20 years for achieving an accessible Ontario because
changes to facilities, programs, services, how we work, and how we communicate would
have to be made. However, incremental accessibility improvements will be seen within the
first five years.
Our time-frame would ensure a smooth transition to an accessible Ontario over the longer
term.
Bill 118 states that the first standards will be implemented five years from the date the
standards development committees are formed. The committees will also set successive
target dates within five years or less for implementation of measures, policies and practices.
Further reviews are to be done within five years or less after regulation of accessibility
standards to ensure effectiveness.
The bill requires the Minister of Citizenship and Immigration to fix terms of reference for
each standards development committee, and to establish in the terms of reference the
deadlines that each committee must meet throughout the various stages of the standards
development process.
.. ./2
-2-
There is nothing in the act precluding organizations rrom achieving accessibility with respect
to its goods, services, facilities, and occupancy of accommodation, employment, buildings,
structures and premises before January I, 2025.
The Government of Ontario wants to see barriers removed across the province as quickly as
possible. Some organizations are well-positioned to exceed time-rrames that will be
negotiated for particular sectors.
That is why section 33 of Bill 118 allows the Minister of Citizenship and Immigration to
enter into agreements with any person or organization required to comply with an
accessibility standard, in order to encourage a!1d provide incentives for such persons or
organizations to exceed one or more of the requirements of the accessibility standards.
Thank you for your recommendations and hard work in improving the accessibility of your
community. I would encourage you to stay informed about the progress of Bill 118 by
periodically checking the ministry's Web site at:
http://www . gov .on.cat citizenship/ accessibility/index .html
Sincerely,
Dr. Marie Bountrogianni
Minister
c. The Honourable Dalton McGuinty
Premier
The Honourable Steve Peters, MPP
Elgin-Middlesex-London
Jennifer Kirkness
Office of the City Clerk
THE CORPORATION OFTI'iEC1TI' OF
Office of the Clerk
P.O.Box 520, City Hall
St. Thomas. ON N5P 3V7
Telephone: (519) 631-1680 x4121
Fax: (519) 633-9019
ST. THOMAS
January 19th, 2005
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6-'-'"'· "".'-~' ..',¡," f\;
lfl :~f$~-' . ti
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County of Elgin
450 Sunset Dr.
St.Thomas, ON
N5R 5Vl
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Attn: Sandra J. Hefrren
Manager of Administrative
OOIjNíY OF aGJR
,,~"J%¡';\~"rnÐ,i1VE'SERm(;f-,;\
J":'Y'f,J:;:r(,~-' .." ,~~
Re: Concurrent Disorders Program
Dear Mrs. Hefrren:
Please be advised that the Council of the Corporation of the City of St. Thomas passed the
following resolution on January I ih, 2005:
"THAT: The County of Elgin's resolution regarding the relocation of the Concurrent
Disorders Program be endorsed."
Sincerely,
1.~
Qnnifer Kirkness
pIc: T. Smith, Assistant to the Mayor
Jan.27. 2005 3:54PM
TOWN OF ÁYLMER
Nol377 P.1
TOWN OF
AYLMER
46 Talbot Street, West, Aylmer, Ontario N5H 1J7
Office: (519) 773-3164 Fax: (519) 765-1#6
AdminBtraticm: Wendell Graves - Administrator . PhylliE Kctchaba'W - Clerk
January 27, 2005.
Mr. Cliff Nordal,
President & Cbief Executive Officer,
St. Joseph's Health Care London,
268 Grosvenor Street,
P. O. Box 5777,
LONDON, ON N6A 4V2
Dear Sir:
Please be advìsed of the fOllowing resolution passed by Aylmer Town Council on
Monday evening, January 24th, 2005, regarding the relocation of the Concurrent
Disorders Program;
"That Aylmer Town Council endorse the resolution of the County of Elgin
regarding the relocation of the Concurrent Disorders Pro.gram, and that a
copy of·this resolutIon be forwarded to MPP Steven Peters, St. Joseph's
Health Care and Elgin County Council."
We appreciate your attention to this matter.
Yours truly,
!~ß; (:-~
CI~rçjphYlliS Ketchabaw
c.c. MPP Steven Peters
V'Elgin County Council
,
Wlf£ ¿qa:uuicipalit14 nf ~£sf I1il£in
January 14, 2005
.
;.
¡1:
.
~,~
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County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
OOIJi\iC;YOf~.
~~h~g~~§\'7~~Jf: !~\~(~!~j
Attn: Sandra J. Heffren
Dear Madame:
RE: CONCURRENT DISORDERS PROGRAM
Please be advised that thè Council of the Municipality of West Elgin, passed the
following resolution at their meeting held on January 13, 2005:
Properly Moved and Seconded:
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by County of Elgin objecting to the relocation of the Concurrent
Disorders Program from Elgin County to London.
DISPOSITION: Carried.
Please circulate this letter, as you feel necessary.
Yours truly,
~~J~
Norma I. Bryant, HonBA. AMCT
Clerk
22413 Hoskin$Une, Box490, Rodne'{Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644
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:¡OJ de san\~ t.'"
A healthy life journey
in a safe, caring
community
Une vie en santé au sein
d'une communauté
sécuritaire et bienveillante
Council Members:
M. Raithby, Chair
R. Bamier
I. Brebner
R. Brooke
R. Calhoun
P. Collins
J. Cormier
L. Desjardins
D. Graham
R. Hall
M. Hanley
L. Liehmann
N. Maltby
S. Molnar
G. Puddicombe
L. Stevenson
B. Waters
JWilson
Executive Director:
P. Huras
January 17, 2005.
Dear Colleague:
On January 17, 2005 the Minister of Health and Long-Term Care
informed the Chairs of Ontario's District Health Councils that the
Ministry's transformation process requires the District Health Councils
(DHCs) to cease operations as of March 31, 2005.
In making this announcement, the Minister emphasized the important
contribution the Thames Valley District Health Council and Ontario's
DHCs have made to improve the accessibility and delivery of health
care services to Ontario's residents. He also acknowledged the
dedication and professionalism demonstrated by all DHC members
and staff over the years, and their hard work to improve Ontario's
health care system. The Minister noted that the new Local Health
Information Networks (LHINs) will bear sole accountability for local
planning and funding issues.
We at the Thames Valley District Health Council are proud of the 29
years of health system planning leadership provided by our volunteer
Council members, committee and working groups members, and of
course our staff. It has been a privilege to work with our many
partners in planning across the range of organizations and sectors,
and with the many consumers, individuals and community groups to
improve the health of our community.
With representatives from across the region, the TVDHC has provided
evidence-based health planning advice to the Minister of Health and
Long-Term Care on the unique health care needs of the Thames
Valley district, and the resources required to meet those needs. We
have had a strong history of working in partnership with all health care
providers, and consumers across the district to plan and coordinate
health services in the most effective way for the people of the Thames
Valley district.
The integrated Health Systems Planning Committees in the four
planning areas of the Thames Valley have been facilitating integrated
health system planning since 1998. Recent initiatives include the
development of a Primary Health Care Plan for each planning area,
which was submitted to the Minister of Health and Long Term Care in
December 2004 (currently available at www.tvdhc.on.ca).
/2
2.
The TVDHC also has been a leader in planning Mental Health systems, Health
Human Resources, Information Management, Long-Term Care, End-of-Life
Networks within the district, and has provided planning support to the Thames
Valley Hospital Planning Partnership since its inception in May 1999. In fact it
was the Thames Valley District Health Council that conducted the London
Acute Care Teaching Hospitals Restructuring study that has now led to the
current London integrated hospital system and the multi-million dollar hospital
construction projects in the City of London.
The TVDHC supports the government's intent to create a more integrated,
people-centred health care system that is responsive to local needs. We
believe in the guiding principles of the LHIN, including the emphasis on people-
focused, community-based care, increased integration across the health care
system, and shared accountability between government, health care providers,
communities and citizens.
We believe that health care planning must continue to be community-based,
taking into account the unique needs of the local population. It must be done
on a system-wide basis, removing barriers between health care providers, and
between people and the care they need. And, it must be neutral and evidence-
based. We hope that the new LHIN will build upon the many successes that the
DHC, through the dedication and collaboration of our community partners, has
achieved over the years.
Thames Valley District Health Council thanks you for your support.
Sincerely,
Original signed
Original signed
Mary Raithby,
Chair
Paul W. Huras, CHE
Executive Director
OFFICE OF THE MAYOR
TI!ECOIlPOMl'!O"OI'THECl'ITOf
ST. THOMAS
545 Talbot Street . P.O. Box 520, City Hall . St.. Thomas, Ontario NSP 3V7
Tel: (519) 631-1680 or Fax: (519) 633-9019
:. ,': . ..";c,,,-.';'--"S)':'-"" "'~
,., c_._""'~
11fi;;:.is ,~:~:ç::.\': '3
The Honourable Steve Peters, M.P.P.
Elgi n-Middlesex-London
Ministry of Agriculture
542 Talbot Street
St. Thomas, ON
N5P 1C4
JAN ?-& 2I)d5
COO'¡~l\{ ùtEl.S ",,,
i¡)Ai'fJt)j~"'5'"Þ'\.'"-¡{\·' :~~,,: '~~VI.~;""'i
Pl r~'-:ntf'~ t 1\;"~ 1, ':; :' ~ ;.,...'. " ". U'.:~.'.
January 21, 2005
Dear Minister Peters:
RE: $200 Million in Health Care Assistance
As the Mayor of your home community and one in which houses one of the many
hospitals your Government has chose to neglect, I would like to express my
extreme disappointment. St. Thomas-Elgin General Hospital not only serves the
health care needs of the residents of St.. Thomas but also those in Elgin County.
Residents of your riding I might add.
I would ask you to tell the residents of the City of St. Thomas and the employees
of St. Thomas-Elgin General Hospital that we should not fear for the future of
our health-care facility
My question to you Minister Peters, why is it that you, as a Minister, and as
someone who sits in the inner circle of cabinet, was not able to secure funds to
assist your local health-care facility.
If it's your Government's intention for hospitals to live within the "fiscal
environment", I ask you, where is the newly instituted health tax going?
Residents from your municipality pay into the health tax as well as numerous
other taxes. We as a community are only looking for a portion of the millions of
dollars residents of St. Thomas and Elgin County contributedaily to your
provincial coffers? . .
Again, Minister Peters, I am disappointed with your lack of assertiveness at the
cabinet table. The residents of the City of St. Thomas have once again been
short changed by you and your Government.
cc: Hon. George Smitherman, Ministry of Health and Long-Term Care
Paul Collins, President St. Thomas-Elgin General Hospital
St. Thomas City Council
Warden McIntyre - County of Elgin & County Council
OFFICE OF THE MAYOR
'IHECORPOMnO~OFTHEClTYOP
ST. THOMAS
545 Talbot Street . P.O. Box 520, City Hall . 5t" Thomas, Ontario N5P 3V7
Tel: (519) 631-1680 or Fax: (519) 633-9019
January 21, 2005
Hon. George Smitherman
Ministry of Health and Long-Term Care
80 Grosvenor St, 10th Fir,
Hepburn Block
Toronto ON
M7A 2C4
Dear Minister Smitherman:
RE: Distribution of $200 Million
My letter should come as no surprise to you or others in your Ministry. As the
Mayor of a community in which houses one of the many hospitals your
Government has chose to neglect, I would like to express my extreme
disappointment. St. Thomas-Elgin General Hospital not only serves the health
care needs of the residents of St. Thomas but also those in Elgin County.
Choosing not to acknowledge the dedication and hard work of the administration
and staff who have struggled with deficits over the last 12 years is demoralizing.
What about the changes the hospital has made in streamlining services and
attempting to reduce costs? What about the sacrifices that have been made by
staff and the residents of St. Thomas?
I would personally like to invite you to the City of St. Thomas to reassure the
employees of St. Thomas-Elgin General Hospital and the 1000's of residents who
use the hospital that we should not fear for the future of our health-care facility.
Although the Board of the St. Thomas-Elgin General Hospital has indicated their
intention to continue to be a full-service community hospital, as the Mayor of St.
Thomas I ask you Minister Smitherman how this can be accomplished. Services
can not be cut unless there are viable alternatives in the City and your
Government has chosen not to financially support our local hospital - so where
does the money come from to continue to offer services?
Isn't the government's method's backwards. If some hospitals in Ontario did
meet your government's budgetary benchmarks, one would assume they have
plans in place to balance their budgets. Shouldn't your government be financially
assisting those hospitals who have struggled for years, such as St. Thomas-Elgin
General Hospital.
Millions of dollars are leaving St. Thomas-Elgin everyday. Whether it is through
our corporate taxes, employment taxes or your government's newly instituted
health tax. We are simply asking your ministry to acknowledge the work of our
hospital administration and contribute some of those dollars back into a facility
that supports us all. The Corporation of the City of St. Thomas and oµr residents
has shown a commitment to our local health-care facility by donating more than
$500,000 to the hospital's capital campaign. Will your government not show the
same commitment to a hospital that is so vital in our community.
I look forward to hearing for you soon.
cc. The Honourable S. Peters, M.P.P. Elgin-Middlesex-London
Paul Collins, President St. Thomas-Elgin General Hospital
St. Thomas City Council
Warden McIntyre - County of Elgin & County Council
1+1
Transport Canada
Ontario Region
Programs and Divestiture
Transports Canada
Région de rOntario
Programmes '8t cession
4900 Y onge Street
4th Floor
Toronto, Ontario
M2N 6A5
January 24, 2005
7707 -622-1-1 (PHQ)
As Per Distribution List Attached
Re: Divestiture of Port Stanley Public Port and Port Facility
Further to my letter of October 30, 2004, I am writing to confirm that a single entity
incorporating the majority of local interests was not identified to Transport Canada by
November 30, 2004.
With regard to the divestiture of this site, Transport Canada then responded to an
invitation to make a presentation to the Central Elgin Municipal and County Councils. I
made that presentation on December 16, 2004. Subsequently, on December 20, 2004, the
Municipality of Central Elgin passed a resolution stating it intended to enter into
negotiations with Transport Canada with respect to the divestiture of Port Stanley Public
Port and Public Port Facility.
It is Transport Canada's intention therefore, to enter into divestiture discussions with the
Municipality in the very near future.
Thank you for your interest in this matter and should you have any questions regarding
the foregoing, please do not hesitate to contact me at (416) 952-0487.
Susan Johnston
Manager
Port Operations, Divestiture & Property Programs
Ontario .
johnssl@tc.gc.ca
RECEIVED
JAN 2 8 2005
c.c:JMark. McDonald, CA9 County of Elgin
Don Leitch, Municipality of Central Elgin
Dean Jacobs, Chief, Walpole Island First Nation
COUNTY Of ELGIN.
ADMINISTRATIVE SæÌ lC~
Canadã
DISTRIBUTION LIST (alphabetical order)
Mr. Dan Higgs
R.R. # 4
6317 Centennial Road
St. Thomas, Ontario
N5P 3S8
Mr. Larry Jackson
Jackson Fisheries Limited
172 Main Street
Port Stanley, Ontario
NOL 2AO
Peter Kelly
Vice President and General Manager
Sterling Marine Fuels
Division of McAshpalt Industries Limited
3565 Russell Street
P.O. Box 7218
Windsor, Ontario
N9J 3C2
Kent Kristensen
President
30ak Communications
984 Cheapside Road
Nanticoke, Ontario
NOA lJO
Ms. Helen LeFrank
Elgin County Futures
300 Edgeware Road
St. Thomas, Ontario
N5P 4Ll
Member Communication
L· rro: r:. Association of
\ 6'L'.· .' Municipalities
\ 't' ..___/ of Ontario
Alert
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856' lax: (416) 971-<>191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
January 28, 2005 - Alert 051011
CRF Update
Issue:
AMO Board of Directors agrees to further staff-level discussions on the Community
Reinvestment Fund (CRF).
The following letter was sent to the Minister of Finance today.
January 28, 2005
Honourable Greg Sorbara
Minister of Finance
7th Floor, Frost Building South
7 Queen's Park Crescent
Toronto, ON M7A 1Y7
Dear Minister:
I am writing in response to your recent letter to AMO regarding the Community Reinvestment Fund
(CRF) in which you requested further staff-level discussions with the CRF Committee established under
the auspices of the Memorandum of Understanding (MOU) between AMO and Ontario.
AMO's Board of Directors considered the invitation earlier today when it met in Toronto.
The Board considered the invitation carefully. There is an overwhelming concern with the impacts if no
reconciliation and what a move to a new funding model might effect. It was agreed that the CRF
Committee should re-enter discussions with provincial officials on an advisory basis, in order to ensure
that provincial officials are made aware of the potential municipal impacts of any new funding models
that the government is considering.
As you are aware, the primary objective of MOU consultations is to ensure that government decision-
making is fully informed by a fair and accurate accounting of potential impacts on municipal
governments and property tax payers.
The Board has instructed members of the CRF Committee that their recommendations, which were
presented at the November 18, 2004, AMO-MOU meeting, should be the starting point for further
discussions.
I must remind you that 403 municipalities in Ontario are directly impacted by reconciliation, and all
municipalities will no doubt be affected by a new funding model. As I believe you are aware, failure to
provide reconciliation for 2003 CRF funding will result directly in property tax increases in communities
in virtually every part of Ontario.
Yours truly,
qrifJ,nal signed by the President
Roger Anderson
AMO President
This information is available through AMO's subscription based MUNICOM network at www.municomcom.
For more information, contact 416-971-9856: Brian Rosborough, AMO Senior Policy Advisor at extension 318
~'"
~~~
London Hospital
Linen Service Inc.
January 31, 2005
Mr. Mark MacDonald
Chief Administrative Officer - County of Elgin
Elgin County Homes
450 Sunset Drtve
St. Thomas, ON N5R 5V1
Dear Mr. MacDonald:
Re: 2005 Energy Savings
Please find enclosed a cheque for $1,654.37. This represents the Elgin County
Homes portion of energy savings London Hospital Linen Service Inc. (LHSLI)
was able to achieve relative to the budget set for 2004.
If you have any questions, please do not hesitate to call.
Yours truly,
~~~
John Sealey
General Manager
Tel: (519) 438-2925 ext 232
Email: sealev@lhls.on.ca
Website: www.1h1s.on.ca
JPSjmeo
Encl.
c.c. Sonia Beavers - Purchasing Coordinator, County of Elgin
We've got it covered
Fax Server
2/1/2005 6:31
PAGE 001/002
Fax Server
Feàer.ttion of
Canadian Muoicipalities
Fédémion canawoe
des municipafués
February 1, 2005
Please Distribute to All Members of Council
MEMBERS' ADVISORY
Government takes major step toward New Deal
The New Deal is about govemments working together to serve Canadians better. It is
also about bridging the fiscal gap between the resources of municipal governments and
their growing responsibifities, so they can work as full partners in meeting the problems
affecting our cities and communities and contribute to national priorities.
Today, the Government of Canada has taken a major step toward that goal, and
reaffirmed its commitment to a new partnership.
The announcement of a formula for sharing the federal gas tax opens the way for
negotiations with provincial and territorial governments that should see money flowing
quickly following the upcoming Budget.
The Govemment will contribute $5 billion over fIVe years according to an allocation
formula that includes most of FCM's recommendations.
With respect to the overall amount, we believe that the excise tax on diesel is important,
because heavy vehicles using diesel fuel cause most of the wear and tear on roads. We
will continue to advocate the inclusion of two cents a litre on diesel fuel.
Nevertheless, the Government has delivered fully and explicitly on its commitment and
has taken a critical step in the evolution of the New Deal for cities and communities. The
amount represents an important financial contribution to our cities and communities,
and is in addition to the $700 million GST refund announced in the 2004-2005 Budget.
Today's announcement clears the way for continued discussion as we work together to
find long-term solutions to the problems facing Canada's cities and communities. The
need to secure the contribution for the long-term is key to facifitating municipal
borrowing for large infrastructure investments.
During our recent productive pre-budget consultations with the Minister of Finance, Mr.
Goodale concurred. He also stated categorically that the gas tax contribution was "in
addition to" and "not instead of" current infrastructure programs, such as the Municipal
Rural Infrastructure Fund (MRIF), the Canada Strategic Infrastructure Fund (CSIF), and
the Border Infrastructure Fund.
.../2
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2/1/2005 6:31
PAGE 002/002
Fax Server
- 2 -
These funds, together with the current commitment to affordable housing, will support
targeted multi-year investments in priority areas, including brownfields and broadband
Internet access.
Having secured an initial financial package, it is time to focus on other aspects of the
New Deal.
The upcoming federal Budget is where the compact between the Government of
Canada and the municipal sector will be unveiled and where other commitments must
be met.
First, we must work together to guarantee sustainable environmental outcomes from
fuel tax investments using key tools such as the Green Municipal Funds, Partners for
Climate Protection and InfraGuide.
Second, we will be looking for an undertaking on an enhanced consultation framework
with the munici pal sector.
Third, we will want to work with other governments toward a long-term plan to eliminate
the municipal infrastructure deficit within a reasonable but defined period.
Finally, we look fOlWard to productive federal-provincial/territorial negotiations and trust
that municipal govemments will play an important role in these negotiations.
The New Deal is indeed about more than money; it is about a new intergovernmental
partnership. The partnership is already generating results.
For more information, contact James Knight, Chief Executive Officer, 613-241-5221,
ext. 222.
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News and Information
Gas Tax Announcement.. Federal Funds to Flow to All Municipalities
Feb 02, 2005
Federal Minister John Godfrey has announced the distribution formula for delivering federal gas tax revenues to
the provinces and territories. The funds will be made available starting in 2005.
The allocation is based primarily on a per capita distribution and will benefit all cities and communities.
Funds from the gas tax will be directed to environmentally sustainable municipal infrastructure such as public
transit, water and wastewater systems, solid waste management and the rehabilitation of roads and bridges.
When the 5-year program is fully implemented, Ontario will receive $746 million per year. Distribution among
municipalities in Ontario is still to be determined.
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By:
News Release
~4sI),,*atión.üfMuflieì¡:udìti~·oí·()ntad(i.
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856' fax: (416) 971-6191
e-mail: amo@amo.on.ca
For immediate release
NWS-05/001
AMO Welcomes Federal Gas Tax Allocation Announcement
Toronto, Ont., February 1, 2005 - AMO President Roger Anderson is applauding an
announcement today from Federal Infrastructure and Communities Minister John Godfrey on a
national allocation formula for federal gas tax revenues for municipal infrastructure.
"By adopting an allocation formula for provinces and territories based on population, the federal
government has opted for equity and fairness over any particular regional or local interests," said
Anderson. "This formula recognizes that communities of all sizes in every part of Canada are
facing a substantial and growing infrastructure deficit."
"Today's announcement builds on federal New Deal commitments," said Anderson. "Coupled
with last year's full GST rebate for municipalities and the announcement of the Canada-Ontario
Municipal Rural Infrastructure Program in November, the federal New Deal is moving forward."
At maturity, the formula will provide federal gas tax revenues of over $746 million a year to
municipalities in every part of Ontario.
The announcement states that funds from the gas tax will be directed at environmentally
sustainable municipal infrastructure, such as water and wastewater systems, solid waste
management, road and bridge rehabilitation, public transit, community energy systems, and
capacity building.
The next step for Ontario will be discussions between Canada, Ontario and Ontario's municipal
governments to develop an allocation formula that works within Ontario.
Anderson said, "In Ontario, we want to ensure that the allocation of federal gas tax revenues
among Ontario's municipalities is equitable and fair, and reflects the very real needs of municipal
of all sizes, in every part of this province."
The Association of Municipalities of Ontario (AMO) is a non-profit organizatiqn representing
almost all of Ontario's 445 municipal governments. AMO supports and enhances strong and
effective municipal government in Ontario and promotes the value of municipal government as a
vital and essential component of Ontario and Canada's political system.
- 30-
For more information, contact:
Pat Vanini, AMO Executive Director, 416-971-9856 ext 316
www.amo.on.ca
~ .. ~r0e.mbêr eómmunication ..
L· D,,,-r. Association of
. · r':.~, \. Municipalities
......'. 'tflL ..../ of Ontario
rt
393 University Avenue, Suite 1701
Toronto, ON M5G 1 E6
Tel: (416) 971-9856' fax: (416) 97H191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
February 1, 2005 - Alert 05/012
AMO Presentation on
Accessibility for Ontarians with Disabilities Act (AODA)
Issue: Councillor Sandra Hames, Chair of the AMO Barrier Free Access Working Group and
member of the AMO Board of Directors, made a presentation to the Standing
Committee on Social Policy on Bill 118.
Highlights of the Written Submission:
AMO supports the direction of Bill 118, in particular the inclusion of the private sector and
recognition of the need for local flexibility in meeting accessibility standards.
AMO recommendations related to Bill 118 include the need for:
¡¡ A long-term funding program to support the goals of the proposed Act;
¡¡ AODA to contain guiding principles and values for the standards development process to
ensure consistency across all sectors;
¡¡ AMO representation on a seat on all Standard Development Committees, which could
apply to municipalities, and that AMO is represented on the Accessibility Standards
Advisory Council;
¡¡ Amendments to the Ontario Building Code;
¡¡ Clarification of accountability in the areas of administration, compliance and
enforcement;
¡¡ An education plan that includes support for accessibility planning and a public
awareness campaign.
The submission also included previous AMO recommendations addressing the ODA, 2001.
Action:
AMO and the Barrier Free Access Work Group will continue to monitor the development of the
Act and advocate the municipal position and considerations during the implementation phase.
A full version of the Submission is available on the MUNICOM network.
This information is availabie through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact: Petra Wolfbeiss, AMO Senior Policy Advisor at 416-971-9856 extension 329
Office of the
Prime Minister
Cabinet du
Premier ministre
RECEIVED
Ottawa, Canada K1A OA2
FEB ;2;
January 26,2005
COUNTY Of ELGiN
ADMINISTRATIVE smvrCES
Mrs. SandraJ. HefITen
Manager of Administrative Services
County ofElgin
450 Sunset Drive
St. Thornas,Ontario
N5R5Vl
Dear Mrs. HefITen:
On behalf of the Right Honourable Paul Martin, I would like to
acknowledge receipt of your correspondence of December 21, with which you enclosed a
resolution of the City of Pickering, as endorsed by the County of Elgin, regarding the
voting age in Canada.
You may be assured ~at the views expressed in the resolution have been
carefully considered. As the issue you have raised is of particular interest to the
Honourable Mauril Bélanger, Minister responsible for Democratic Reform, I have taken
the liberty of forwarding a copy of your correspondence to him. I am certain that the
Minister will also appreciate receiving this information.
Thank you for writing to the Prime Minister.
Yours sincerely,
1M.1Yw~
M. Bredeson
Executive Correspondence Officer
Canadã
F'~íì
~""
RECEIVED
FEB 3 ~OOS
MacMillan Yard
One Administration Road
P. O. Box 1000
Concord, Ontario
L4K 1 B9
COUNTY OF ELGIN
A~1M:SERl1ICES
Jan. 28,2005
Dave Rock
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Re: Decommissioninq of CN crossinqs in County of Elqin
Dear Mr. Rock:
In response to your letter of Nov. 24, 2004, to E. Hunter Harrison, president
and chief executive officer of CN, and subsequent conversations between Mark
Macdonald (CAO County of Elgin) and Dave Reynolds (Manager Engineering
Services CN), CN has reviewed your concerns with respect to the removal of CN
crossings within your County.
CN used the services of a reputable contractor in the restoration of thè road
surface after removal of the rail line through your County. CN's field staff
advised that proper granular backfill was compacted prior to the laying of the
asphalt.
To alleviate any concerns related to the manner in which this work was carried
out, CN will arrange for a joint inspection of the subject property with the
County, after the spring thaw, to review the condition of the road and
dètermine if any remedial work needs to be performed.
Yours truly,
ark Hallman
Director, Public Affairs
Canadian National Railway Company
(905ì 669-3384
c.c. Dave Reynolds, Manager, Engineering Services, Eastern Canada Region
Anthony Marquis, General Manager, Great Lakes South Division
):..
~i
~
On!arlo
....
..."',.,." Co' L,,"'o<" ~ lI."n"'", ",. "',,,yoil '"
Qo!1(! Ht;nJ~In.9 -.¡: _:'0 du t...og.am,cmt
..~..
O:tzor,A.':S.C~·Jo('A0....'2
Ministry of Public Ministère du Renouvellement de
Infrastructure Renewal I'infrastrucwre publique
Office of Uie Minister
61hFloor, Frost Building South
7 Queen's Park Crescent
Toronto, Ontario M7A 1Y7
Bureau du ministre
Edifice Frost Sud, 6- étage
7 Queen's Park Crescent
Toronto (Ontario) M7A 1Y7
~1ECEIVED
FE!?> ì 2.DDS
January 19, 2005
COUNlY OF Ei.GlN
Her Worship Ann Mulvale ADMINISTP.ATIIIE SERVICES
Ch,air, AMO Affordable Housing and Homelessness Task Force
Association of Municipalities of Ontario
393 University Ave., Suite 1701
Toronto, Ontario M5G 1E6
Dear Mayor Mulvale:
RE: STATUS UPDATE ON THE AFFORDABLE HOUSING PROGRAM
We are writing to thank you foryour participation in the Affordable Housing Program.
Working with our municipal partners participating in the Affordable Housing Program. the
Government of Canada and the Province of Ontario have successfully allocated over $64.6
million in funding to create 3,279 homes. The initial success ofthe program has been, in
large part, the result öf municipal action and local innovation.
As we begin 2005, we thought this was an important time to provide our municipal housing
partners with an update on the Affordable Housing Program. At the present time,
negotiations on the new Canada-Ontario Affordable Housing Program Agreement are
underway and proceeding well. As you are aware, the Province is committed to matching
federal funding for the program over time. These additional funds should help considerably
in reducing the up-front capital costs and thereby assist in making housing more affordable
to future residents.
We are pleased to inform you of the progress already made. For example. the acquisition
and repair of existing buildings for re-use as affordable housing for loW-income households
will be eligible under the program. We continue to make progress on other key issues,
such as timing. We are looking at extending the program to give us the time we need to
develop the greatest number of units possible under this program.
In light of this progress, We are confident that in the very near future a new Affordable
Housing Program Agreement can be reached betv.¡een the federal and provincial
governments. Once the new Canada-Ontario Agreement is signed, we will be able to move
forward on the new program. As an interim measure, the Province is working on further
improvements to the pilot program, including financial enhancements. There will be more
information to share with you soon.
<
2
Provincial staff members have been meeting with the Association of Municipalities of
Ontario (AMO), through the Ontario-AMO memorandum of understanding, and the City of
Toronto on the re-design of the Affordable Housing Program. These meetings and other
consultations on the program have been very positive and are providing useful feedback
and suggestions for the new program.
We hope this update provides you with an assurance that the provincial government greatly
values municipal commitment and partnership toward creating new affordable housing. We
know that it has taken some time to move forward with the new Affordable Housing
Program Agreement, but we are committed to working with you to get this program right
and working in Ontario's communities. We hope that we can count on your continued
commitment, innovation and financial support for this initiative.
We look forward to continuing our work on this important initiative and to further
strengthening our partnership to increase the supply of affordable housing in our
communities in 2005 and beyond.
David Caplari
Minister
/
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riIIini~ter
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Yours sincerely,
02/07/2005 13:54
7522351
BOBIER VILLA
PAGE 02
MInistry of Health
and Long-Term Care
Minlstêre de la Santé
at des Solns de longue durée
Bureau du minisire ..
~.
~""""~
Ontario
..
Office of the Minister
10" Floor. Hepburn Block
80 Grosvet'lOr Street
Taranlo ON M7 A 2C4
Tel 416-327-4300
Fax 416-326·1571
www.health.gov.on.ca
10' <!tage. édiftce Hepburn
BO, rué Grosvenor
Toronto ON M7 A 2C4
Tél d16-327-4300
Téléc 416·326-1571
WWW.hÐalth.gov.on.ca
Ms. Pat Vandeverme, Senior Administrator
Corp. of the County of Elgin - Bobier Villa.
1 Bobier Lane
Dutton, ON NOL IJO
February 2, 2005
Dear Ms. Vandevenne:
-. ---.
~- --.
.n. _ -
Our government is working to make Ontario the best place to build a career in nursing. We
are committed to improving working conditions and creating more professional
opporturlitÎes and full-time employment for nurses. These changes are a crucial part of our
government's plan to make health care more responsive, patient-centred and accountable to
Ontarians.
In the last year, we have made a number of important investments in nursing across the
system"
· In Februaxy, we invested $25 million in 33 large hospitals to create full time positions for
nurses.
· In April, we announced a further $25 million to create full-time positions in small and
medium-sized hospitals.
· In May we announced $191 million to increase standards for resident care in long-term
care homes and for 2,000 new staff, including 600 new full-time nurses.
· Our $103 million in additional fundÍ11g for home care and $65 million more for
community mental health are t!xpected to bring 250 more full-time nursing positions to
the community care sector.
In total, we have funded 2,864 full-time positions in hospitals, long-term care homes, home
care and community agencies.
In 2004, I announced that the government would be investing funds to support nurses at all
stages of their career. As a resu]t of these investments, nursing schools will be able to
purchase clinical simulation equipment to better prepare nursing students. New nursing
graduates in hospitals and long-term. care homes will have temporary full-tÎme
opportunities, and support from experienced nurse mentors. Late career nurses will be able
Page 1
02/07/2005 13:54
7522351
BOBIER VILLA
PAGE 03
to perform less physically demanding work for a portion of their time so that they can
remain in their jobs, and their knowledge, skills and experience are not lost.
__u__ .
.. ~ -.-- .- - -
I am pleased to inform you that your applicatiOD for NursiDg Strategy funding has been
approved for up to $4,350.00 to support nurses in your organization.
From the respODse to the nwitatlon to a.pply for funding for these initiatives, we know that
maDY health care orgaDizations have already put into action innovative programs that help
achi.eve our goals of recruitmeDt to and retention of the nursing workforce. The
government fu.lly supports these kinds of creative responses to the challenge of keeping
nurses in the workforce and attracting new nurses to the profession.
Nurses are the heart of the health care system. We ask a lot of our Durses, and they deliver.
A recent survey showed that nurses are the most trusted professionals in Canada, and this
investment is a concrete acknowledgement that this government values its nursing
workforce as an asset to the healthcare system.
In. the coming week, yOu will receiy~ furtb.~r correspó:t:1<:knçe trom. thë~1ni¡;tiÿoíit[¡rung' ---
tl1~-dè1ã:ili'-õHhìs-riew fun.ding, and accountabiHty requirements cOl1cerning your allocation.
Once agaiD, thank you for your interest in these irùtiatives. We look forward to working
with you to make real, positive change in the health care system.
Yours truly,
&~ f5~
George Smitherman
Minister
c: Honourable Steve Peters, MPP
Pat Vandevenne, Manager, Resident Care (A)
Page 2
----....--.-.-...------..-,..
--------,,---
----------
------._,,-_.......-------,,-_..-------
________n.___.__
MlnisUyóf Health
and Ld-ng-TerrnCare
MÎni$tèred~ Ja Santé
et desSoíns de longue dui"ée
~~~
~.~
...-"
Ontario
Office of the Minister
Bureau du mirûstre
10lh Floor. Hepburn Block
80 Gro,svenor Street
Toron10 ON M7A 2C4
Tel 416--327-43DO
fax 416·326-1571
www;hea:l_th;gov,on-ca
10~ étage. édifica HepbUrn
aD. rue Grosven_or
Toronto ON M7A 2C4
Tél 416-,327-4300
TéléÇ 416è326-1571
www.heaJth,gov.on.ta
Mr. Melissa Lewis, Senior Administrator
Corporatioll of the Coullty of Elgin. - Elgin Mal"lOr
39262 Fingal Line
RR#l
Sf. Thomas, ON N5P 3SE)
o 7 ZOOS
FebrttaJ;'y 2, 2005
Dear Mr. Lewis:
Our governmentis working to make Ontario the best place to build a career in nursing. We
arecomrnitted to improvillg working cpnditipns and creating more þrofessional
opporttmitìes and full-time employment for nurses. These changes are a crucial part of our
government's plan to make health tare more responsive, patient.centred and accountat!le to
Ontarians.
III the l.ast year, we have made a :rÜlrnber of irnportant investm.erlts in nursing acrpss the
system.
· In February, We invested $25 million in 33 large hospitals to create full time positions for
nurses.
· In Aprìl, we announcedarnrther $25miIli()n to çteate full-time positions in small and
medium-sized hospitals.
· In May we announcEjd $191 lnillîon to increasE; standards for tèsident care in. long-term
care homes and for 2,000 n"w staff, induding 600 new full-time nurses.
· Our $103 milliqn in additional funding for home care and $65 million more for
community mE;ntàl htialth arE; E;xpècted to bring 250 mote full-time nursing positions to
the cOlIlll1.unity care sector,
In total, we havE; funded 2,864 full-time positions in hospitals, long-term care hOmes, home
care and community agencies.
In 2004; I .allnounced that the governm"nt WOttld be investing funds to supþott nutses at all
stages of their careE;r, Asa result of th"se investmE;nts, nursing schOols will be able to
purchase clinical simulation equipment to better prépare nursing students. New nürsing
graduates in hospitals and Iong-te:hn caré homes wm have temporary full-time
Page 1
opportµnities, and support from experienced nurse m0ntors. Låte career nurses will be able
to perform less physically demanding work for a portion of their time so that they can
remain in their jobs, and their knowledge, skills and experience are not lost.
I am pleased to inform you that your application for Nursing Strategy funding has been
approved for up to $4,40Ò.OO to support nurses in your organization.
From the response to the invitation to apply for funding for these initiatives, we know thilt
many health care organizatìons have already putinto.aètíon innovative programs that help
achieve our goals of recruil:rnent to and œtention of the nursing workforce. The
government fully supports these kinds of creative responses to the challenge of keeping
nurses in thewOJ."kforce and attrilcting new nurses to .tJ:¡e profession,
Ntlrses are the heart of the hpalth çaresystem. We ask a lot öföurilUl"SeS, and they deliver.
A recent survey showed that nurs0s are the most trustedprbfessiönals inCal1ada,and this
invesl:rnentÌs iI concrpte acknowleçjgement that thisgövernment values its nursing
workforce as an asset to the healthçare syStern.
In the coming week, you will receive further correspondence from lhe Minis-try outlining
the details of this new funding, and ilccotlntabìlíty requirements concerning your allocation.
Once again, thank you for your interest in these initiatives. We look forward to working
with you t9 make real, positive change in the he¡¡lth. care sY$h~m.
Yours truly,
&~&~
George Smitherman
Minister
c: Honourable Steve Peters, MPP
Kate Dymock, Manager, Resident Care
DISTRIBUTION SLIP
<if Copy 0 Forward
!A'Admin - Mark o Libraries - Cathy
B'Pinance - Li11da 0 Engineering - Clayto11
o HR - Barlev 0 IT "- AI
o Other:' 0 Othet;
DATE: D7úÝ:> 05 PROM: Melissa. EM ~
Page 2
BACK-UP GRANT INFORMATION
COUNTY OF ELGIN
GRANTS
2005 Budget Request
1 Shedden Agricultural Society
2 Wallacetown Agricultural Society
3 Rodney-Aldborough Agricultural Society
4 Aylmer & East Elgin Agricultural Society
5 Elgin 4-H Association
6 Tillsonburg & District Multi-Service Centre
7 Quad County Support Services
8 Seniors Picnic
9 S1. Thomas - Elgin Art Gallery
10 S1. Thomas Elgin YMCA
11 Non-specific
12 Town Crier
13 Second Stage Housing
14 EastElgin Medical Facility
15 YWCA of S1. Thomas
16 Easter Seal Society - S1. Thomas - Elgin
17 Elgin Community Nutrition Partnership
18 Dutton/Dunwich Medical Building
19 Royal Canadian Legion
20 County of Elgin CISM Team
21 Ontario Society for the Prevention of Cruelty
22 Elgin County Prowmen's Assocation
23 West Elgin Citizens' Group for Rural Education
Total
S1. Thomas-Elgin General Hospital
Foundation Request referred to 2004
For
Consideration
2004 2005
4,500 4,500
4,500 4,500
4,500 4,500
7,500 7,500
2,000 2,000
4,000 4,200
2,000 2,000
2,500 2,500
7,500 10,000
10,000 Over five years approved 2000
5,000 5,000
2,000 2,000
3,500 5,000
50,000 50,000 for 2003 and 2004
10,000 10,000
1,000
5,000 5,000
10,000 10,000 for 2003 and 2004
5,000
10,000 One time grant in 2004
No amount specified
No amount specified
No amount specified
150,500 68,700
12/19/2004 22:33
r . _______
7542885
BILL LEITCH
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SHEDDEN, Ontario
NOL 2EO
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December 20, 2004
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County of Elgin
Linda Veger
450 Sunset Drive
ST. THOMAS, On't.
N5R 5Vl
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The Directors of the Shedden Agricultural
Society are reques'ting a grant of $4500 for
2005 fair.
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,.
This money will be used to pay prize money.
We appreciate the financial support the County'
of Elgin has given to our fair.
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,: 1
Yours truly,
.1Îzo II-<.¡ YÉ-7L r ~t.{ t .It
,/6'~hirl eY/LOnghUr~'/ l-£
Secretary
RiJ 1 SOUTHWOLD
NOL 2GO
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PAGE 01
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December 15th, 2004
L.B. Veger, CMA
Director of Financial Services
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Linda:
Please accept this letter as the 2005 grant request for The Wallacetown Agricultural
Society.
In general, the Society works together with local members to preserve and enhance the
future of agriculture through competition, education and events. We strive to encourage
the sustainable development of agriculture by holding events and competitions that c
support agricultural excellence and innovation. A large part of our focus involves the
area youth with the Junior Fair activities and our significant 4H involvement.
As you may be aware, The Wallacetown Agricultural Society is a not-for-profit
organization and like many other groups similar in nature, funds are needed to support
our efforts.
Thank you in advance for your consideration of our request and we look forward to
hearing rrom you in the near future.
Sincerely,
Tara Lethbridge, Secretary
Wallacetown Agricultural Society
Box 74
Dutton, ON NOL lJO
tel: (519) 762-2333
(j)
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
P.O. Box 130
Rodney, Ontario, NOL 2CO
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DEC
1 2~
November 25, 2004
County of Elgin - Council Members
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear County Council Members
This is a grant request from the Directors of the Rodney-Aldborough Agricultural Society for the year 2005.
The Society has a membership of 300 plus and will hold its 1515' fair on September 16,17 and 18, 2005. The
Directors, Associate Directors and volunteers are planning an exciting upcoming fair and request that the
Corporation of the County of Elgin duly consider providing the society a grant in 2005.
Money received from the County of Elgin will be used for the V.I.P program, providing entertainment and
lunch for adults with developmental disabilities and for seniors, for agricultural displays and educational
demonstrations, and for children's entertainment.
Thank you for your continued support.
Yours truly,
ill
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Judy Macuda
President
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AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Elgin County's Fair For Over 150 Years
SecretarylManager's Office
Phone: 519-773-3445
Fax: 519-773-3492
Email: avlmerfairboard@amtelecom.net
P.O. Box 192
Aylmer, ON
N5H 2R9
Website: avlmerfair.ca
December 21,2004
County ofElgin,
450 Sunset Drive,
St. Thomas, ON,
N5R 5Vl.
Attention: County of Elgin Council
Dear Council:
On behalf of the Aylmer and East Elgin Agricultural Society, I would like to thank the County of Elgin
for their support of the Aylmer Fair over the years. In 2005 we are preparing for the 159'" Annual Aylmer Fair
- an incre<h"bly long tradition of celebrating and promoting the history and heritage of agriculture in this area.
The Fair benefits the agricultural community by encouraging improvements in production and marketing, but
it also benefits the urban community by increasing their understanding of the importance of agriculture in their
lives. The Aylmer Fair also increases the tourism dollars being spent in our area.
The members of the Aylmer and East Elgin Agricultural Society work vel)' hard to produce a successful Fair -
one which both educates and entertains - but we need your help. We would appreciate it if the Council would
consider the financial needs of the Aylmer Fair when you are preparing your budget. The Fair Board fund
raises all year round, and this year has initiated an effort to dramatically increase sponsorship of the Fair. In
the past 2 years we have seen our insurance costs rise dramatically. This in turn leads to higher costs to bring
attractions and entertainment to the Fair. We believe that the Aylmer Fair is especially important to the County
of Elgin, and that it brings significant tourism dollars into town.
Your support will heJp to make the 159'" Aylmer Fair a terrific success.
Thank you for your consideration.
See you at the Fair!
Sincerely,
O)}'-VJ\
~~
Devern Cbmamey
SecretarylManager.
End: 2004 Financial Statements
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17 Lawrence Crescent
Aylmer, ON
N5H IB5
OntarIO
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December 19, 2004
Còrporation of the County of Elgin
C/o L.B. Veger Director of Financial Services
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Sir or Madam:
The Elgin County 4-H Association is writing to you requesting your continued financial
support of the 4-H program. 4-H continues to be dedicated to the positive development
and promotion of youth. As you are aware, the Ontario Ministry of Agriculture and Rural
Affairs no longer funds the 4-H program. As a result our organization is funded by local
contributions. The Elgin County 4-H Association greatly appreciates your past financial
support of $2000.00 annually, and asks again for your continued sponsorship. On behalf
of the Elgin County 4-H Association, thank you for considering the above request.
Sincerely,
~"A,; . JI
~..~.~..~\
Carrie Shea
Secretary,
Elgin County 4-H Association
Tillsonburg & District
Multi-Service Centre
Telephone (519) 842-9000
Fax (5191842-4727
The Livingston Centre
96 Tillson Avenue, Tillsonburg, qN N4G 3A 1
Operating since 1978
December 21, 2004
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Warden David Rock, Council Members and County staff:
We wanted to update you on how our Adult Basic Literacy program is having a positive impact on the lives
of Elgin County residents. Thank you once again for the grant of $4,000.00 in 2004 - we have been putting
those dollars to good use!
The Adult Basic Literacy program has been a part of the Multi-Service Centre since 1987, and has provided
85,000 hours of direct assistance to students over those 17 years.
We are requesting your consideration in upcoming budget deliberations. The Ministry of Training, Colieges &
Universities funds 75% of the required budget. However, Adult Basic Lite"racy needs to raise $30,000
annually in order to meet needs. We raise that $30,000.00 through municipai grants (from South-West
Oxford, Bayham, Norfolk. Eigin, Tillsonburg), fundraisers (a golf tournament organized by Bennett Basics
every summer and our Food & Farce held every February), donation containers in 4 community locations,
monthly draws, a Nevada outlet and our annual donor campaign. It is a lot of work to raise $30,000.00 every
year. The bulk of funds go toward staff (2.38 full-time equivalent) and volunteers (82 at present) who have
provided 6,124 hours of service to students from January to October of 2004. Volunteer support
(recruitment, training, orientation, ongoing supervision) and materials (tutor references/student library
resources) are also considerable expenses.
The amount we are asking from Elgin County is $4,200.00 - the proportion of the amount we need to
fundraise, based on the number of Elgin County students assisted in 2004 thus far. Please see the attached
statistics sheet.
So far, 2004 has been a busier year than 2003. Numbers have increased across the board in Adult Basic
Literacy - at the end of October the program was at 120% of 2003 figures - and we already know our base
budget from the Ministry will not change.
Our Municipal Grants Presentation Team would be happy to make a presentation to Elgin County Council.
Municipal dollars help us to diversify our funding base and we enjoy the opportunity to appear before
Council. explain our needs, and answer any questions. In an era of shrinking/status quo base budgets. local
support is truly valued. We have appreciated past support from Elgin over the years and hope that you will
continue to consider the Adult Basic Literacy program in upcoming budget deliberations. Happy Holidays!
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Maureen Vandenb~~gh~ - .-~ (}V\.e/
Communications & Development Coordinator
Wendy Woodhouse, Adult Basic Literacy Coordinator
Mark McDonald. CAG and Linda Veger. Director of Financial Services
C:
Mission
A communfty organization committed to supporting persona! independence through
#¡nnovative and responsive resources f' Partnerships and collaboration. Striving for excellence
Vision
Embracing Persona/Independence f' Celebrating a Caring Community
~
Tillsonburg & District
Multi-Service Centre Statistics: Elgin
anuary 0 co er . u aSlc I eracy
.
Number of Clients Hours of Service
29 858
J
tOt b 2004 Ad It B
Ll
Total number of students (all geographic areas): 207
Total number of contact hours (all geographic areas): 6,124
m
Program and Outcomes Information
Adult Basic Literacy (MSC) Program Statistics and Facts:
~ 17% of students, initially receiving OW or EI upon program entry, were
employed 3 months after leaving the program.
~ An additional 46% were employed 3 months after leaving the program (some
of these students were employed upon program entry. Öthers had neither OW
nor EI as a source of income when entering the program).
~ 29% of students who register with the program are between 45 and 64 years of
age.
~ Adult Basic Literacy (MSC) has been serving the community since 1987.
~ Student progress is measured using a system called Literacy Basic Skills. Literacy
Basic Skill Levels (LBS) are standards developed by the Ministry of Training,
Colleges and Universities. There are five standards - roughly equivalent to
grades 1 to 12. The Adult Basic Literacy program (of the Multi-Service Centre)
serves those clients that are primarily at levels 1 and 2.
~ The program originally started with instruction provided in a one-to-one
student/tutor match format. Now, in addition to the one-to-one matches,
programming includes a literacy/computer small group and, most recently, a
small group that supports Ontario Works clients with literacy assistance.
~ Every year the prògram must raise $30,000.00, independent of Ministry of
Training, Colleges and Universities funding. This is done through fundraising
events, ticket sales and donations.
Adult Basic Literacy Student Profile: Caroline
Caroline, a referral from the Adult Employment Counselling program, registered with
Adult Basic Literacy in September of 2002. She was suddenly unemployed after 30
years "on the line", as the result of a plant closure. She had had 8 years of formal
education, remembered experiencing difficulty in school, was lacking in self-
confidence/self-esteem and felt ill prepared for her job search. After 2 years of
assistance through the Adult Basic Literacy program Caroline:
~ Is able to read to her grandchildren
,~ Is able to complete application forms and prepare cover letters/resumes
~ Has developed business cards for her small cleaning/housekeeping business
~ Has improved her ability to read the newspaper and some magazines
~ Has submitted a student story for an Adult Basic Literacy program project
~ Has improved her ability to do independent writing in order to enhance her
personal portfolio
Caroline's small business has been in operation for 7 months. She is also working, part-
time, as a cook in a retirement home. Involvement in the literacy program has
helped her to read recipes, prepare meals, develop grocery and supply lists and
complete work related forms. In addition, Caroline is enrolled in a food-handling
course with plans to register in a first aid program. Most importantly, Caroline believes
she is a different person now, stating that literacy assistance and the application of
literacy skills has broadened her life and established a grounded confidence in her
ability to succeed.
~
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Quad County Support Services
Mailing Address: P. O. Box 65, Wardsville, Ontario, NOL 2NO
Telephone 519-693-4812
Fax 519-693-7055
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December 8, 2004
DtG 13 2V~~.
Warden Dave Rock
County ofElgin
450 Sunset Drive
St. Thomas, ()ntario
N5R 5Vl
Dear Warden Rock and Council Members:
Submitted for your consideration is our request for a grant in the amount of $2,000.00. In 1963
our Association began to offer services to families residing in the western portion of Elgin county
whose sons or daughters were diagnosed with a developmental disability. Service demands
continue to grow and our fixed costs have escalated at a very rapid rate with little relief rrom our
funding body the Ministry of Community and Social Services. The need for you approval is
paramount to ensure we can deliver required supports to our con8umers now and in the future. As
in previous years we are requesting ITnancial assistance from the four counties we serve based on
a prorated formula.
Middlesex
Elgin
Municipality òf Chatham-Kent
Lambton - Dawn-Euphemia
- Brooke-Alvinston
2,500.00
2,000.00
1,500.00
330.00
330.00
Quad County Support Services operates the following programs, three located in Wardsville, one
in Glencoe, one in West Lome and one in Dutton. The Community Employment ()ptions and the
Resource Centre and a Supported Employment ()ption for 7 individuals working in local
ADMINISTRATION OFFICES
195 Wellington St.
Wardsville; Ontario
NOl 2NO
(519) 693-4812
(519) 693-7055 (Fax)
RESOURCE CENTER
205 Victorio Street
Wardsville, Ontario
NOl 2ND
(519) 693-4478
(519) 693-4478 (tox)
COMMUNI1Y EMPLOYMENT OPTIONS
191 Queen Street
Wardsville, Ontario
NOl 2NO
(519) 693-4929
RESIDENTIAL SERVICES
159 McKellor St.
Glencoe, Ontario
NOl1MD
(519) 287-23D6
(519) 287-59D5 (fox)
page 2 QCSS Grant application
businesses throughout our catchment area, are all located in Wardsville. Our Residential Services
operates a Supported Independent Living Program for those individuals who reside in Glencoe
and West Lome as well, we offer an activity drop in program for individuals who reside in the
Dutton area. The above programs provide services to a total of 69 individuals.
Our funding body the Ministry of Community and Social Services provides 100% funding for three
of the programs we operate and 70% funding for the Community Employment Options. This
program is required to generate the 30% shortfall through their industrial and woodworking
contracts. As well, our Administration budget has a 7% shortfall that the Ministry does not fund and
our Association is providing the resources for this shortfalL To enable us to continue to maintain the
present level of service individuals receive our Association will require additional sources of
funding. The grants we have been fortunate to receive in previous years have been extremely
instrumental in meeting our budgetary requirements. If you reqnire any additional information,
please feel rree to contact me at 693-4924 or 693-4812. Thank you for your time and consideration
in this matter.
Sincerely,
ofy(~
Mrs. Lyn Moniz
Corresponding Secretary
Quad County Support Services
Board of Directors
ADMINISTRATION OFFICES
195 Wellington St.
Wardsville, Ontario
NOL 2NO
(519) 693-4812
(519) 693-7055 (Fox)
RESOURCE CENTER
205 Victorio Street
WardsviUe, Ontario
NOL 2NO
(519) 693-4478
(519) 693-4478 (fox)
COMMUNITY EMPLOYMENT OPTIONS
191 Oueen Street
Wardsville, Ontario
NOL 2NO
(519) 693-4929
RESIDENTIAL SERVICES
159 McKellor St.
Glencoe, Ontario
NOL lMO
(519) 287-2306
(519) 287-5905 (fox)
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Seniors Picnic In the Park - 2005
I
December 17, 2004
DEC 20 ~
Mark McDonald
County of Elgin, Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5Vl
"'" ~ ". ß""""" <c'"'''' 'f',? ,(t"-t:i;
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<;;,J';\...""'t)~ ~-" '"' " ""''''''''''''''''"
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Dear Mr. McDonald:
I would like to extend my sincere appreciation for the generous financial contribution that
the County of Elgin has provided to the S~niors Picnic in the Park over the past five
years.
The Planning Committee has met and has decided that we would be very pleased to offer
the event again next year, as so many people expressed their appreciation to us. As such,
we are asking for your support in the amount of $2500 for our 2005 event.
Please contact me at 631-0335 if you have any questions.
Yours very truly,
~~(f
Ken Verrell
Chairperson
Seniors Picnic in the Park
~'-"-"" ",'" ',,",
TO: 6314297
P:1/1
®
December 14,2004
Members of County Council, Mr. M. McDonald, & Ms. L Veger
c/o Elgin County Administration Office
450 Sunset Dñve
St. Thomas, ON
N5R 5V1
Re: St. Thomas-Elgin Public Art Centre Annual Grant Request 2005
Members of County Council. Mark, & Linda:
The Board of Directors and Staff of the St. Thomas-Elgin Public Art Centre would like to thank
you for your continued financial support
As you are probably aware, securing fino;¡nci::' support is an ongoing problem for nonprofit
organizations. With this in mind, we ask that y~.J seriously consider our request for $10,000 for 200S.
This amount is higher than the grant awarded to us in 2004, however, the Art Centre feels there is a
genuine need for this increase. The unforseen reduction of $23,000 to our operating funds by the City
of St. Thomas dramatically affected the Art Centre's ability to balance its budget for 2004. Although we
have several new fund-raisers and income generating programs in place for 2005, these efforts win only
help to eliminate the deficit created, not generate new funds for the 2005 budget. Thorough the
increase of support from the County we could be one step closer to a fiscally successful 2005.
We note that there has been ongoing participation by residents of Elgin County with the Art
Centre and in order to maintain and improve these services we need your support. In that regard we
are providing the following information to support the Art Centre's grant request for $10,000.
The facts shown below are usage statistics for the residents of Elgin County and just some of the
examples of programs and events directly benefiting those residents. It is our hope that after reviewing
the information provided, the Council Members will elect to continue to. lend their support to the Art
Centre:
./ Art Centre usage by Elgin County residëhts (percentages based on records kept for 2003/4):
Children's Classes & Workshops 40%
Adult Classes & Workshops 49%
Artists Exhibiting Work 48%
Tours of Exhibitions/Facility 45%
Members of STEPAC 39%
Artists (from artist list) 43%
An ~ve~ge of ~4_% ~f those participating in, and enjoying the services offered by STEPAC
are IndiViduals hvmg m the County of Elg:n, outsIde the City of St, Thomas.
::;OEC-16-2004 04:~2P FROM: TO: 6314297
::: "r The Art Centre opened its doors to 1688 students in 2004. These children participated in
curriculum based tours and programs designed by staff at the Art Centre. Of the schools
making use of this valuable service were: West Elgin Secondary School, St. Mary's Catholic
School and, in the month of November alone, 180 students from Southwold Public School.
P:1/1
"r We were proud to award a $1000.00 Scholarship, through a Clark McDougall Scholarship
trust fund. The recipient was a student from West Elgin Secondary School. It is important
to note that this is the fourth time in five years that a student from West Elgin or East Elgin
have won. This demonstrates not only the quality of art programming offered by those
schools, but the strong community support in Elgin County for the arts.
./ Hosted the book launch for the Birds of Elgin publication in April of this year. In one night
over 300 people dropped in to purchase a book or meet the authors of the book. M¡¡my of
these individuals were from outside of 51. Thomas. The Art Centre is still assisting the West
Elgin Nature Trust in the sale of these books.
"r The Art Centre presented an exhibition of Clark McDougall's Elgin. This exhibition
celebrated Elgin County through Clark McDougall's eye. Many residents from Elgin County
participated in the exhibition by lending works of art of visiting the Art Centre to view the
show.
./ The Art Centre hosted its bi-annual student exhibition entitled Great Beginning whÎch
featured the art of Elementary and Secondary schools. Among the participating schools
were West Elgin Secondary school, Straffordville Public School, Sparta Public School, Port
Stanley Public School and New Sarum Public School.
./ The Art Centre currently houses over 7ÓO works of art in its permanent collection. Through
the use of our Timken Foundation Gallery, we present the visual history of Elgin County.
This exhibition runs year-round and provides, not only a visual record of Elgin County, but
an archive for information on historical locations and artists.
"r In 2004 the Art Centre participated in P.L.A.Y. (Positive Leisure Activities for Youth), a
grass-roots initiative offering opportunities for underprivileged children to participate in
classes and workshop. The Art Centre will be continuing this partnership in 2005 and we
have included a copy of their letter of thanks.
./ Lastly, the Art Centre participated in the Elgin Family Fair (Saturday, April 3, 2004), a county
wide event.
I hope that this further clarifies the usage of the Art Centre's services by Elgin County residences,
and reinforces the need for County support. In addition, I have enclosed a copy of two support
letters received by local schools, an information sheet on our school programs and the St. Thomas
- Elgin Public Art Centre's Projected Budget for 2005, as requested.
Thank you for your time and consideration with regards to our annual grant request.
81. THOMAS. ELGIN
\\ \ \ Second Stage Housing
~ 15 Golding Place St. Thomas, Ontario N5R 6B6
~ ~ phone: (519) 637-2288· fax: (519) 637-2213· emaíl: secondstage@amtelecom.net
@
. ...........-..,
: :.:.C 1 Ó 2004
December 9, 2004
Elgin Coimty Council
c/o Warden Dave Rock
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Council:
Thank you for your continued support of our agency and the services we provide for
women, with or without children, leaving abusive relationships in Elgin County.
Women leaving abusive relationships are often in an extremely vulnerable position and at
risk of physical harm or even death after leaving their abusive situation. Statistics tell us
that 1 woman in 4 is an abused woman and that in 2001,52% of all female homicide
victims in Canada were killed by someone with whom they had an intimate relationship
at one point in time, either through marriage or dating, compared to 8% of male victims.
Four of five victims of spousal homicide were female; 69 women compared to 17 men.
Support at Second Stage Housing is offered through group and individual counselling,
through referrals and through advocacy. Our agency provides service to women
throughout the County of Elgin. Programs for women and children assist them to
understand the impacts of abuse, to do safety planning, to build social networks, to assess
their personal options and to develop skills for setting and reaching goals in their futures.
Follow-up support is offered to women after leaving the program. Twenty-seven (27)
women and thirty-five (35) children resided at Second Stage throughout our last fiscal
year of April 2003 to March 2004.
It is the consistent support offered by staff through both group and individual counselling
sessions that allows the women to gain control over their lives. The Women's
Residential Program is financially dependent on funds raised in our community and
through corporate and philanthropic grants. The enclosed full cost analysis shows that
the average annual cost per woman for the Women's Residential Program is $1650. Our
agency actively raises funds through bingos, special events and personal donations.
However, our fundraising falls short of the amount needed to allow us to continue to
provide the programming.
~
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A United Way Agency
Our agency has good standing in the community and is known to operate programs with
proven effectiveness as demonstrated in a recent client survey. In September 2004, our
agency celebrated 10 years of service to abused women and conducted a survey of past
residents. The aim of the survey was to determine what works well in the program, to
highlight what needs to change, and to determine the direction to be taken over the next
ten years. Overall, the client survey results revealed that the majority of women stated
that they would not change any aspects of the counselling services at St. Thomas-Elgin
Second Stage Housing and had a high level of satisfaction with the services provided.
Women surveyed were given the opportunity to make comments regarding their overall
satisfaction/dissatisfaction with the program at St. Thomas-Elgin Second Stage Housing
(STESSH). Some of the comments are as follows:
"I found the time spent at STESSH gave me time to think, reassess,
and de-stress. I became the person I should have been all my life.
Thank you."
"STESSH is a really great program. I wouldn't change a thing!"
"The program is really good! It's good to know there's a place to go
that is supportive and informative. Staff at STESSH was devoted,
helpful, encouraging, and caring."
In January 2005 we will be adding a new program at Second Stage. A new Transition
Worker will begin offering support to non-residential clients. We hope to reach an
additional seventy-five women annually through this program to assist them in the
development of a network of supports and to help them to find and secure safe and
affordable housing. The Ministry ofConununity and Social Services of the Province of
Ontario has agreed to fund this new program.
Our problem continues to be finding adequate funding to support the current residential
program. Please consider St. Thomas-Elgin Second Stage Housing and its services to
abused women and children in your 2005 granting period with a grant of$5000 in
support of three women in our residential program. Donations to St. Thomas-Elgin
Second Stage Housing are recognized in our bi-annual newsletter delivered to more than
1000 households, on our web-site at: www.secondstaQ'ehousinQ'.net and in our local
media. Enclosed is a copy of our most recent financial statements, a pamphlet explaining
our services, and a full costs analysis. We look forward to a continued partnership with
the County of Elgin in meeting the needs of women and children leaving abusive
relationships in Elgin County. If you require any additional information, please contact
us by telephone at 519-637-2288 or e-mail at rhvatt0ìamtelecom.net. Thank you for
your consideration; we look forward to hearing rrom you.
Sincerely,
#~~~
Ron Somerville,
Secretary, Board of Directors
/CS
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Rui Hyatt:
Executive Director
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YWCA
ST.HIOI-1AS·HGIN
December 30, 2004
Jim McIntyre
Warden,
County of Elgin
450 Sunset Drive
St. Thomas ON, N5R 5Vl
Dear Mr. McIntyre:
On behalf of the YWCA of St. Thomas - Elgin, please accept this application for
consideration of funding rrom the County of Elgin.
As you are aware, last year the YWCA submitted a funding request in the amount of
$50,000. It was our understanding that Council supported our request and recommended
- that we receive the funds over a three year period. In 2004 we received the first allotment
of$IO,OOO and were directed by County Staff to resubmit proposals for our additional
$20,000 allotments in 2005 and 2006.
\.,
With the $10,000 received in 2004 we were able to purchase our rooftop air
conditioners. This funding made an incredible difference to the individuals who use our
building as shelter and clients who access our services and programs. Thank you all so
much!
This year it is our intent to use the second installment of $20,000 to continue our building
improvements. As indicated in our original proposal we plan on using the funds towards
the replacement of our old and non energy efficient existing windows. It is our intent to
begin this process in the Women's Residence. As mentioned before, the Women's
Residence provides emergency, short term and long term housing to women in need. We
are the only such shelter in Elgin County and last year we provided over 800 emergency
shelter nights in addition to our low cost housing. This is a significant increase over
previous years and we are finding that the women accessing our shelter are arriving with
fewer resources and taking longer to transition to other housing or supports. We estimate
that since our building was built in 1929 we have housed well over 10,000 women and
we receive no government support for this program. New energy efficient windows will
help tremendously in continuing to improve the comfort ofthe individuals living in our
residence while assisting us in reducing our energy costs.
16 Ì'v1ary Street \Y/. St. Thomas, Ontario, Canada. N5P 253. (519) 631-9800
einaiI: ywcasrrhomaselgin@on.aibn.com
__ A United Way Agency
BUDGET DETAIL FOR YWCA FUNDING REQUEST
Windows for Women's Residence
7 54" x 44" Windows 3,300
4 55" x 36" Windows 1,600
17 54" x 39" Windows 8,000
5 63" x 33" Windows 2,150
Sub-total $15,050
Main Floor Community Meeting Room
5 88" x 44" Windows 4,000
4 88" x 16" Windows L280
Sub - Total $5,280
TOTAL BUDGET FOR 2005 FUNDING REQUEST
$20, 330.00
We have chosen to replace these windows fIrst as they will have the most impact in terms
of energy efficiency and effectiveness in lowering our utility bills. Our old windows do
not effectively keep out the drafts and in the winter months we have several rooms in the
residence that can get quite cold. As mentioned in the letter these windows will be
double hung tilts with low E glass.
For your convenience we have included an estimate rrom Talbotville Windows, out of
numerous quotes received theirs was the lowest for the same product and service.
We wish to thank you again for your support for this renovation project and if you have
any questions at all, please do not hesitate to contact us.
Sincerely,
ILl AJlvI-
~ 1 .
Ct:-
Shirley Broadbent
Board President
lch Champion
tIve Director
cc: Linda Veger, Director of Financial Services
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Elgin Community Nutrition Partnmhip
99 Edward Street * St. Thomas. Ontario * N5P lY8 *
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1-800-922-0096
December 17,2004
Warden Jim McIntyre
County ofElgin
450 Sunset Drive
St. Thomas, Ontario N5R 5Vl
Dear Warden McIntyre and Councillors:
On behalf of The Elgin Community Nutrition Partnership (ECNP), please accept my
sincere thanks for your donation to our Program, and in turn, your support of area schools
providing students with Breakfast and Snack Programs. Presently, more than 5,000
students are participating daily with the assistance of 185 volunteers. Your grant this year
of $5,000 allows 47 students to eat a nutritious breakfast for an entire school year. The
purpose of this letter is two-fold. In addition to recognizing your generosity, we are, once
again, asking for your financial support. Based on correspondence rrom Linda Veger,
Director of Financial Services, grant requests are now due and ECNP would again like to
be considered in your 2005-2006 budget allocations.
There are 25 schools in The County of Elgin and The City of St. Thomas offering Breakfast
and Snack Programs to their students daily. With an average cost of $0.55 per student per
day the financial aspect of these programs is somewhat overwhelming. Thanks to annual
grants to schools rrom Breakfast For Learning, funds raised by ECNP and individual school
fundraising efforts, schools have been able to sustain their programs, up until now.
Unfortunately, requests to Breakfast For Learning, the only national non-profit organization
solely dedicated to supporting School Nutrition Programs, have grown significantly as
schools around the country begin to see the benefits of School Nutrition Programs on
student academic perfonnance. Accordingly, Breakfast For Learning has recently reduced
school grants rrom 25 to 50% to between 9 and 12% of operating costs. This has caused
several of our schools to struggle with their budgets. We also have 4 new schools in our
area on a waiting list for start-up funding.
It is our goal to see School Nutrition Programs in every school in Elgin and St. Thomas.
Due to the fluctuations in Breakfast For Learning grants, ECNP is committed to developing
a more secure [mancial base rrom which schools are able to seek necessary funding.
Therefore, we are asking for your financial commitment of $5,000 again this year to make
our goal a reality. In addition to providing fmancial support to schools, ECNP will
continue to offer volunteer training and workshops, develop educational resources and
materials, and promote the benefits of good nutrition and learning to the community.
-2-
Should you require additional information regarding this request please contact me at the
number or address listed below. Once again, thank you for your support of our local
initiative and the role you have chosen to play in ensuring all children in The County of
Elgin attend school well-nourished and ready to learn.
Sincerely,
~/.-
-/
Charlotte McDonald
Program Coordinator
Elgin Community Nutrition Partnership
519-631-9900 ext. 277
cmcdonald@elginhealth.on.ca
"Eat Right! Be Bright!"
(i;)
Ontario Society for the Prevention of Cruelty to Animals
A regi:;,ered rlwrÎlahfe mganÎzmÜm" I11I111her 88C)~1} /()44 RR0002
]6586 Woodbine Avenue, RR 3 Newmarket, ON, L3Y 4WI
Tel: (905) 898~7122 J 8880NT-SPCA Fax: (905) 853-8643
\V\vw.ospca.on.ca
Protecting animals since 1873
November 12th, 2004
Warden Dave Rock & Council of the
County of Elgin
450 Sunset Dr.
St. Thomas, ON
N5R 5Vl
Dear Warden and Council:
The Ontario Society for the Prevention of Cruelty to Animals (Ontario SPCA) is a
registered charitable organization that was founded in 1873 to help abused, stray and
neglected animals. In 1919 the Ontario legislature strengthened the Society's mandate
with the passage of the Ontario SPCA Act. This legislation was the first in the province to
protect animals. Currently throughout the province there are 26 branches which are
directly operated by the Ontario SPCA and 31 affiliated humane societies. Under the
Ontario SPCA Act Inspectors and Agents have the same authority as police officers when
enforcing laws that pertain to cruelty to animals and as such conduct investigations under
the Criminal Code of Canada and provincial statutes. The Ontario SPCA is not provided
with any funding rrom the Provincial Goverrnnent for animal cruelty investigations and
survives solely through public and corporate donations.
In March 2004 the Ontario SPCA absorbed Elgin County into its territory for
investigations as the Elgin County Humane Society dissolved. This has been a
tremendous strain on our resources as we do not have sufficient funds to employ an
investigator or establish an office or shelter. To ensure that calls for service are being
dealt with we have been deployed investigators rrom other areas which of course have
been difficult on them and their branch.
As of November 1st, 2004, in Elgin County we have:
· Investigated 72 reports of suspected cruelty or neglect,
· Laid 15 Criminal Charges of animal cruelty,
· Removed 17 animals rrom neglectful or abusive homes,
· Taken in 37 unwanted animals
· Issued 20 Ontario SPCA Act Orders to owners to provide proper care for their
animals.
I
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,
Truly there is a need for our services in the County and as such are trying to find the
funds to meet the needs of the county. Therefore I ask that if you have any sort of grant
process or application that we could be considered for, could you please forward the
necessary information we would need to do so. It would also be my pleasure to attend a
Council meeting or other venue to present my information and answer any questions.
I have enclosed several pamphlets and magazines for your reading and distribution to
help further understand who we are and what we do.
Your consideration of this matter is greatly appreciated and I look forward to the
possibility of discussing it further. I can be reached at 1-888-668-7722 extension 315 or
bye-mail atdgrandel@ospca.on.ca.
Sincerely, /'/
~//
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Darren Grandel
Senior Inspector - Western Region
cc: Chief Administrative Officer - County of Elgin
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Mr. Allen Millman, Secretary-Treasurer
Elgin County Plowmen's Association
R. R. # 4 45399 Sparta Line
St. Thomas, Ontario N5P 3S8
January 9, 2005
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Corporation of the County of Elgin
Clerk-Treasurer
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Dear Council Members:
On behalf of the Elgin County Plowmen's Association we are requesting a grant from
you to assist us to carry on with the 2005 County Plowing Match to be held on
September 10, at a site yet to be determined.
This Plowing Match is a county wide event which draws participants and spectators
from not only Elgin, but from surrounding counties as well. Approximately 1200 people
attend our Match each year and we are noted for our unique mini tented city.
We have appreciated your support in the past and trust that we can count on it again
th is year.
Yours sincerely,
~Jf~
Allen Millman
Encl. - 2004 Financial Statement
ELGIN COUNTY PLOWMEN'S ASSOCIATION - 2004 FINANCIAL REPORT
INCOME EXPENSES
GRANTS $845.00 VANPELT'S $136.15
MEMBERSHIPS $20.00 OPA CONVENTION $730.80
EXHIBITOR SPACE $1.557.50 ANSELL'S $169.55
DONATIONS $2,585.00 NEW SARUM DINNER $213.48
GATE DONATIONS $1,006.33 KEN'S KOUNTRY KATERING $818.80
.
ENTRY FEES $440.00 PRIZE MONEY $1,447.50
BANQUET TICKET SALES $642.00 LAWRENCE STATION (lunches) $78.00
BANK INTEREST $93.82 JUDGES $175.00
$7,189.65 ADVERTISING $740.40
JOHNSON SANITATION $417.31
ST JOHN AMBULANCE $150.00
S1. THOMAS CANVAS $517.50
MEMBERSHIP -DESJARDINS $5.00
SECRETARY'S HONORARIUM $300.00
BANK BALANCE JAN. 1 ,2004 $1,990.87
MINUS CHEQUE FROM 2003 ($25.00) UNION-SOUTH YARMOUTH OPTIMIS' $200.00
$1.965.87
INCOME 2004 $7,189.65 KETTLE CREEK SALES & LEASING $50.00
$9,155.52
EXPENSES 2004 $6,149.49 $6,149.49
BALANCE DEC. 31,2004 $3,006.03
Print View
Page I of I
From:
To:
Date:
Subject:
"normaschnekenburger" <normaatng@golden.net>
Sandra Hemen
Monday - December 13,2004
Submission
@
Dear Councillors,
The West Elgin Citizens' group for Rural Education respectfully requests an opportunity to present
to council an overview of the group's vision, mission and work on behalf of our rural communities
and their schools. The purpose of this presentation would be to seek the council's support including
a financial grant to sustain the group's ongoing work.! have attached an outline of our presentation
and our budget.
We realize that the council does not meet until 2005. If this is acceptable to the council, please let
me know the date and time.
Thanks,
Norma, Chairperson
Norma Schnekenburger
22552 Talbot Line, R.R. #3
Rodney, Ontario
Canada NOL 2CO
normaatng@golden.net
http://maiLelgin-county.on.calservletlwebacc?User.context=rxOrl7Yb2toaihcBml&action... 12/17/2004
West Elgin
Citizens' Group for Rural Education
PRESENTATION TO COUNTY OF ELGIN COUNCIL
December 10, 2004
Rationale for the funding...
>- Save Our Schools-Save Our Community. . . Closing a rural school negatively
impacts the community's economic foundations.
>- A key factor to the community's ongoing business/finandal viability is having a
local school as one of the cores of the community; the underpinning of other
culture/social institutions.
>- Regaining commitment to the value of education in single-school communities
remains an essential part of the process of maintaining vibrant, strong rural
communities across Ontario.
Recap of Activities over the last 25 months...
>- Made presentations before 25+++ community group
>- Distributed 500+++ letter write-in packages to community/citizen groups
>- Organized l500+++petitioned signatures sent to the Minister of Education
>- Met with the Minister of Education's Policy Advisors regarding development of new
policies for small schools
>- Consistently placed articles in the local newspaper to express the views of the group
and create community awareness regarding the economic impact of closing schools
on the community
>- Consistently responded (via letters of concern) to the decisions of the Education
Minister and of the TVDSB regarding small schools
>- Exhibited at Community Events to promoted small schools/rural education
>- Ensured representative auendance (over the course of 25 months) at the following.. .
. TVDSB Board Meetings, Accommodation Committee Meetings,
Parent Council Meetings, Student Union Meetings, Town Hall
Meetings
>- AUended Making Connections, People for Education, Toronto and Small High School
Snmmit, Upper Canada School Bd., Cornwall
>- Spearheaded the creation of a Ontario-wide Coalition for Small Schools with 20
member groups involved so far---with plans to grow!
Funding Sources to date...
>- Donation to date total: $850.00. Two small donations rrom outside groups ($50.00
each) and the balance has come for the Citizens' Group member donations.
>- Approx. $2,500.00 dollars of in-kind services (rrom group members themselves or
rrom outside groups) have been donated over the past 28 months including the
following expenses... telephone (local and long distance), travel (gas and auto), word
processing, office supplies (paper, copying, etc.) database creation/management,
mailing supplies (envelopes, stationary, potage), graphic design, article writing/public
relations, bookkeeping/accounting, meeting supplies... to name a few.
Sustaining Communities tluough Community-based, Rural Schools
Line Item
Monthly
Mailin s
Conferences
Ongoing
Media
Campaign
Lobbying
Community
Events
West Elgin
Citizens' Group for Rural Education
2005 Bud et Pro osal
Description of
Use of Fnnds
Postage, envelopes, paper, computer
cartrid es, hotoco yin
Education and Networking at various
local/regional conferences and workshops:
Accommodations and travel expenses
Establish an ongoing "Quick Hit" press
release program in response to actions
taken by the various Ministries (i.e. Ed,
MAR, etc) and the TVDSB. This will
serve as an oversight effort for our .
communities. At least one "Quick Hit" is
scheduled per week to target media
outlets, gov't officials, other
community/citizen groups (local, regional,
and province wide). Develop an online
database that can be shared within the
ou and with others in the èommuni
Engage in regular meetings with
Ministers/their policy staff/local
representatives in Toronto or at
re . onal/local sites.
A-Day-in-the-Life-of-Rural-Ontario.
Invite various Ministers to this event. This
experience provides an in-depth
opportunity for exchange and
understanding for Ministers to experience
fIrst hand the dynamics a school plays in
the day-to-day life of a rural community.
Involves a rox. 250-500 citizens.
Allocated towards new initiatives
Itemized
Cost
$25.00/mo
12 months
5 Conffee @
$395.00
5 Conffee @
$500.00
Source database
and word
processing support
for design and
inputting of data.
$1O.00Ihour @100
hours to complete.
Plan at least 1 trips
per month @ $100/
trip
Set up, food,
transportation,
rentals, etc.
Host at least 3
events @ $1,000
per event
Total
Bud et
$300.00
$1,975.00
$2,500.00
$1,000.00
$1,200.00
$3,000.00
Sustaining Communities through Community-bused, Rleral Sckools
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WOOD WYANT INC.
Sanitation for the Nation
The Changing Face Of
Housekeeping in
Healthcare
Your Sanitation Solutipn
Partner
DONALD K HUTCHESON
Senior Manager, National Account$
'~-------.,
1725 McPherson Court, Pickering, Ontario LlW 3H9
Td: 1~800·263·3652 . Assistant: (905) 837-9300 Ext. 275
Fax: (519) 853-1838 . Pager: 1~888-712-9179
E-mail: dhutcheson@woodwyant,l:om
,~
WOOl) WYANT INC.
- - -¡ - - - - - .1 _ _ .J . .1 .1 . .1 .1 .
Corporate Profile
Largest dedicated sanitation supply company in Canada.
Result of the 1993 merger ofG.H.Wood and the Wyant
Company.
November 15,2000, Wood Wyant became a wholly-
owned subsidiary of Perkins Paper/Cascades Group.
Operates coast-to-coast under one unified management
team.
·
·
·
·
We offer a full line of innovative, high quality sanitation
products and services within four key product groups:
· Paper Systems and Wiping Products
· Chemicals
·
Equipment
Sanitation Products
Electro- Mechanical
.
.
---------..........
Vendor Partnerships
· WOOD WY ANT choice of suppliers is
based on:
- Best Value - Quality of product offering
- National representation - Marketing and
Field Support
- Leaders in the industry
- Ability to offer one stop shopping for
specific product categories
.
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------------------.
Change!!
· Change is Normal
· Change is Positive
· Change is Stimulating
------.--..-.----.-
Session Objectives
What challenges face us today?
I I
What is available to assist us in
overcoming these challenges?
Where do we turn for assistance?
-------------------
The 90's Were Different
Downsizing, restructuring, deficit reduction,
innovative ideas and productivity.
Fiscal restraint, mergers, changing
technologies, increasing government
demands put increased pressures on L.T.C &
retirement facilities.
·
·
Demographics show care will continue to
become more complex / demanding.
Unpredictable future requires flexibility.
ncreased demands of residents / increased
work loads with less workers - translates into
frustration with no light at the end of the
tunnel.
·
·
·
--- - - -- - - - - - - - - - - '. -
The Realities of Today
· Competition is keen.
· Housekeeping has been left behind.
· Purchasing habits of old entrenched in
most facilities today.
· Reduction of department heads
increases responsibility.
· Reactive as opposed to proactive.
· Newer homes larger, yet same staff.
· Aging work force, Ergonomics-critica
~~-----------------
The Millennium Picture of an Employer
· Each facility must offer - best service,
in the most cost -effective way.
· Employers to achieve higher
standards/workload through
productivity & product reduction.
· Employees who are self-directed
(capable of working independently and
effectively)
· Employers do understand - business
s more complex.
_1_1- I_i. I. I. '. I.i.'.. '. I.. '... '.
that face us today
Challenges
Indoor Air
Quality
.nu__u.n__n__m_._ _.. _. _ _. . .
--.--.--.-.- .- r_. -. -. -. -. _ _ _ _ '. - - '.
Can Help?
What
Your Sanitation Solution
Partner
,,.,
WOOD WYANT INC.
-.-.--._---.---.-._-.--.-._-.--.-.--·.·.1--.1-.·-··.\-.;-............
.-.-._-_-.--..-.-.n. _.__.__._.. ...,..... ......
-------------------------------- - - - --- -
_ _ _ _ -- _ . . . . . ...---.-. . ...
-.--....- -
Implementation .....
-
WQ<
- .
y Communicate intentions and
direction to all staff and
residence in the facility.
y Allocate necessary resources.
Y Put systems and programs into
place.
y Train and educate employees.
» Measure results.
........ .. . . . .-
What can help?
Better tools - The Basics
dust mop?
wet mop?
.
- As simple as a wider
- As simple as a larger
- Efficiencies
- Ergonomics
- Health and safety
- Results - 24 hrs. week = $26,198.00 yr.
- Cross Contamination
- Larger Areas
44 % open areas
Autoscrubbers
.
... .. .. .. . . .u.-._-.-
What can help?
..
-.,.,
- Labour- 1.8 min. room !
r"
- 10.7 hrs week - $ 11,395
- Ergonomics - Workman's Comp
- Cross Contamination - spores
- Reduction in chemicals- 2/3
- Environmental gains- water
Wide Area Vacuums and Extractors
Carpeted Areas / Alternatives
- Labour - double productivity
- Ergonomics
- Appearance
- Carpet life
A healthier environment
Microfibres
.
.
..............---.-
What can help?
Hand care Programs
.
nr.;;¡;¡1r('
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št~ø:
- Cross Contamination
- Improved compliance
- A healthier environment
I n most Long term care
environments, the cost of facility
acquired infection is approx $ 5,000
in one month if you have 7 cases
Training programs
- Address all issues and ensure success
of new programs
.
,~
WOOD WYANT INC.
H..i iEr"A· L··· T·· . 'H···· : C( 'A· R' iE,' T' i 'R: )A' liN'liN· :.···G,·..'.
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PJROGRAM FUNDJAMENTALS;
Training modules are tailored to
incorporate facilities standard
operating procedures.
Customized Training Program
);> Chemistry 101
y Fundamentals of Cleaning
A vailable Health Care video
library.
Customized wall charts support
use and operation of equipment
and chemicals.
);> Washroom Care
);> Resident Room Cleaning
);;- Isolation/Terminal Cleaning
Procedures
Employee development supported
through quality tracking
program.
y Equipment
y The Art of Floor Care
Care
y The Art of Carpet
How do we do a this?
· What resources are
available?
· Who can we turn to?
· Where do we come up
with the information?
Success
Summary - Tips For
Choose your partner - Be Selective
Utilize your partners expertise to determine
programs that will assist you in realizing goals
Follow a protocol for implementation
Train, train, and train again
Remember CQI (Continuous Quality
Improvement)
Make Your Environmenta Services Staff Fee
Like Heroes
·
·
·
·
·
·
II] Capital
. Labour
Supplies
85%
10%
Focus The Combined Resources Where
They Can Have The Most Impact On
Your Costs And Efficiencies
.........
Our Commitment to You
· To help you manage your risk.
· To work with you towards
obtaining the ultimate goal of
housekeeping efficiency and cost
control.
· Savings through systems and
programs
---... ..
Your Return on Investment
. Enhance current cleaning procedures.
· Employee enhancement.
. Improved efficiencies.
· Less crisis management, back to
proactive model.
· Cost benefit analysis of investments.
· Assurance of being more competitive.
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... ·----------------~--~-~------~-------~-~-~.
.
The Solution s Simple...
~
With the right partners.