January 25, 2005 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. JANUARY 25. 2005 - 9:00 A.M.
PAGE # ORDER
Meeting Called to Order
Adoption of Minutes - meeting of December 14 and 16, 2004
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
DELEGATION
11 :45 A.M. - Bryce Sibbick, Frank Cowan Company Limited,
2005 Comprehensive Insurance Program (ATTACHED)
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
CAPITAL BUDGET REVIEW - PLEASE BRING YOUR BUDGET
BINDERS TO THE MEETING.
7th Council Correspondence - see attached
58-78 1) Items for Consideration
79-148 2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
149-151 13th Consideration of By-Laws
14th ADJOURNMENT
1st
2nd
3rd
4th
2-7
5th
8-57 6th
LUNCH WILL BE PROVIDED
February 20-23, 2005 Rural Ontario Municipal Association/Ontario Good Roads Association
Combined Conference - Fairmont Royal York
1
G) c2~c!'lmpany
2005
Report Attachments
CORPORATION OF THE
COUNTY OF ELGIN
REF: 21575/sdb
December 14. 2004
CLAIMS EXHIBIT
* INCURRED AMOUNT - Includes all payments plus outstanding reserves plus expenses,
less any deductible applying.
CLASSIFICATION OF CLAIM YEAR NUMBER * INCURRED AMOUNT
1. Premises and Operations 2000-2001 5 $ O.
Liability 2001-2002 3 2,421.
2002-2003 1 O.
2003-2004 4 51,259.
2004-2005 1 OIS
TOTAL 14 $ 53,680. +O/S
2. Property - Buildingsl 2000-2001 1 $ 27,417.
Contents 2001-2002 4 165,691.
2002-2003 2 11,528.
2003-2004 1 13,145.
2004-2005 0 O.
TOTAL 8 $ 217,781.
Frank Cowan Company Limited
-2-
COST ANALYSIS
EXPIRING
PROGRAM
2004-2005 TERM
RENEWAL
PROGRAM
2005-2006 TERM
PART A -CASUALTY
MUNICIPAL LIABILITY $ 117,900. $ 117,900.
ERRORS AND OMISSIONS 7,843. 7,843.
NON-OWNED AUTOMOBILE 250. 250.
FOLLOW-FORM EXCESS LIABILITY 4,280. 5,854.
ENVIRONMENTAL LIABILITY 10,564. 10,564.
COMPREHENSIVE CRIME 2,367. 2,367.
COUNCILLORS' ACCIDENT 940. 940.
CONFLICT OF INTEREST 290. 290.
LEGAL EXPENSE 1,988. 1,988.
PART B - PROPERTY
PROPERTYIDATA PROCESSING
BOILER AND MACHINERY
27,680.
3,678.
28,298.
3,678.
PARTC..AI)TPI!ftQ$'L~
OWNED AUTOMOBILE
EXCESS AUTOMOBILE
2,123.
150.
1,913.
150.
ANNUAL PREMIUM
$
180,053.
$
182,035.
PLUS APPLICABLE TAXES
Frank Cowan Company Limited
-3-
SCHEDULE OF COVERAGE
ITEM DESCRIPTION
RIDER NO.1
BASIS OF LOSS
SETTLEMENT
APPLICABLE
1. Blanket Amount on Property Insured:
including a Gold Lord Elgin Pocket Watch, Chain & Knife
(excluding items specifically insured)
Replacement Cost
2. Specific Limit of Insurance on the following:
(a) Contents owned by the County of Elgin, excluding
antique furniture, located at County Court House
and Registry Office
Replacement Cost
3. Limit on Valuable Papers:
4. Limit on Accounts Receivable:
5. Limit of Extra Expense Insured at Any One Location:
6. Rent or Rental Income Form:
7. Loss, if any, only with respect to Contents of Drop-In Centre at Terrace Lodge, is
payable to the "SENIOR CITIZEN'S GROUP DROP-IN CENTRE", as their interest
may appear.
8. It is understood and agreed that the attached Demolition and Debris Removal -
Named Perils Endorsement applies with respect to the following Property(ies):
a) Former Elgin Manor Building, 39232 Fingal Line, SI. Thomas
Frank Cowan Company Limited
-4-
LIMIT OR AMOUNT
OF INSURANCE
$ 47,404,800.
25,000.
1,500,000.
500,000.
500,000.
500,000.
253,000.
SCHEDULE OF COVERAGE
ITEM DESCRIPTION
BASIS OF LOSS
SETTLEMENT
APPLICABLE
RIDER NO.1 (con't\
9. The Perils Insured against as described under the Property All Risk Form are hereby
extended to add coverage for Flood and Earthquake, ONLY FOR THE LOCATION(S)
DESCRIBED IN THIS ITEM.
It is understood and agreed that Item No.7 (a) under the Property All Risks Form, is
amended to read as follows:
7. PERILS EXCLUDED: This Policy does not insure against loss or damage caused
directly or indirectly by:
(a) snowslide, landslide, subsidence or other earth movement, but this exclusion
does not apply to loss or damage to contents or to ensuing loss or damage
which results from fire, explosion, smoke, leakage from fire protective
equipment or leakage from a watermain;
Earthquake
The insurance is hereby extended to include loss or damage caused by the perils of
earthquake:
Each loss caused by earthquake shall constitute a single claim hereunder, provided
that more than one earthquake shock occurring within a period of one hundred and
sixty-eight (168) consecutive hours during the term of this policy shall be deemed a
single earthquake within the meaning hereof. Notwithstanding the foregoing, the
Insurer shall not be liable for any loss or damage caused by any earthquake shock
occurring before this endorsement becomes effective nor for any loss or damage
caused by any earthquake shock occurring after the expiration of this policy.
BUT THIS COVERAGE SHALL ONLY APPLY TO THE FOLLOWING LOCATION(S):
- New Elgin Manor, 39232 Fingal Line, 51. Thomas
- Terrace Lodge, 49462 Talbot Road, Aylmer
- Bobier Villa, 29491 Pioneer Line, Dutton
RIDER NO.4
1. Data Processing Insurance:
RIDER NO.3
1. FineArIs Form:
Frank Cowan Company Limited
-5-
LIMIT OR AMOUNT
OF INSURANCE
744,400.
359,385.
SCHEDULE OF COVERAGE
ITEM DESCRIPTION
RIDER NO.4
1 . Residents' Personal Effects:
RIDER NO.5
1. Exhibition Form:
DEDUCTIBLE1=!
Applicable to Rider NO.1
$ 10,000.
Exceptions:
- Contents of Senior Citizens Drop-In
Centre at Terrace Lodge
$ 1,000.
With respect to Item NO.9 ONLY:
- Peril of Flood $ 250,000.
- Peril of Earthquake
- The deductible applicable to the Peril of Earthquake shall
be the percentage (%) indicated of the value as established
per the applicable basis of loss settlement. The deductible
calculation is based only on insured property that has
suffered earthquake damage. 3% or Minimum $ 250,000.
Applicable to Rider Nos. 2, 3, 4 and 5
$ 1,000.
TOTAL AMOUNT OF INSURANCE
Frank Cowan Company Limited
-6-
BASIS OF LOSS
SETTLEMENT
APPLICABLE
LIMIT OR AMOUNT
OF INSURANCE
15,000.
As Per Lists Provided
$ 51,801,585.
CHANGES TO YOUR
INSURANCE PROGRAM
Please be advised of the following changes to your insurance program that now apply:
. Errors and Omissions - The Cross Liability Condition of the Errors and
Omissions Liability coverage has been modified to exclude claims by the Named
Insured against Additional Insureds. Coverage has not been changed for claims
made against the Named Insured by Additional Insureds.
. Nuclear Exclusion Amendment applies.
. Property values have been increased in order to reflect inflationary trends.
Frank Cowan Company Limited
-25-
RECOMMENDATIONS
We recommend that you consider the following optional coverages that are available as
follows: (Please note that in addition to these coverages, you may want to consider
increasing your limits of insurance or deductible levels as appropriate. You may also
have other exposures that require or may benefit from specific insurance forms, such as:
marina liability, aviation liability, etc.)
SELF-INSURANCE - DEDUCTIBLE PROGRAMS
For comparison purposes we are setting out optional deductible programs that the Insured may
wish to consider.
CLASS I FICA TION PRESENT OPTIONAL CREDITS
DEDUCTIBLE DEDUCTIBLE AVAILABLE
"\
Municipal Liability $ 10,000.
(Third Party Liability & Sewer Back-Up)
Errors & Omissions 1 0,000.
Environmental Liability 10,000. >- $ 25,000. $ 10,298.
Property 10,000.
(Buildings. Contents & EqUipment)
Boiler & Machinery 10,000. ./
Frank Cowan Company Limited
-26-
REPORTS OF COUNCIL AND STAFF
Januarv 25. 2005
Staff Reoorts - (ATTACHED)
9 Manager of Human Resources - Policy Amendment 1.1 0 APPLICATION
12 Director of Financial Services - Budget Comparisons - November 30,2004
15 Purchasing Co-Ordinator and Director of Engineering Services - Elevator Services
17 Purchasing Co-Ordinator and Manager of Corporate Facilities - HV AC Preventative
Maintenance and Repair Service
19 Purchasing Co-Ordinator and Manager of Corporate Facilities - Building Automation
Services
21 Financial Analyst and Director of Financial Services - Capital Projects Budget
Summary 2004
36 Chief Administrative Officer - Mayor's Task Force on Rural School Issues
38 Director of Engineering Services - Endorsement of Best Practices Under the
National Guide for Sustainable Municipal
Infrastructure
40 Ambulance and Emergency Services Co-Ordinator - Ambulance Performance
Update
42 Manager of Archives and Director of Library Services - Archives' 2004 Annual
Report
49 Director of Library Services - Ontario Trillium Foundation - Small Community
Libraries
52 Director of Senior Services - Elgin Manor - Resident Accommodation Rates &
Comfort Allowance
53 Director of Senior Services and Manager of Resident Care - Bobier Villa - Pharmacy
Services
55 Director of Senior Services - Terrace Lodge - Enhancing Quality of Life for Alzheimer
Residents at Terrace Lodge
57 Director of Senior Services - Terrace Lodge - CMI Results
Director of Financial Services - Museum Capital Budget - $155,000
Director of Financial Services - Draft 2005 Budget
8
REPORT TO COUNTY COUNCIL
FROM:
Paul Vandenberg, Manager of Human Resources
DATE:
17 January 2005
SUBJECT: Policy Amendment: 1.10 APPLICATION
INTRODUCTION
Many of the County Human Resources Policies apply to County Council
members, as employees of the County of Elgin. Although this is recognized, it is
not explicitly stated.
DISCUSSION:
Policy 3.10 is one example of a policy that applies to all employees, including
County Council. It is also a requirement of the Municipal Act to have a nepotism
policy for Council members.
To further clarify the issue, we recommend that the definition of All Employees in
Policy 1.10, Application be amended to read:
A All Employees, including members of County Council where applicable.
CONCLUSION:
This amendment will ensure that Councillors are held to the same policies that
govern all employees and meet the requirements of the Municipal Act.
RECOMMENDATION:
THAT Policy 1.10 Application is amended as proposed, effective immediately.
Re~UIlY Submitted
//<.- d/~ ~
Paul Vandenberg /
Manag~r of Human Returces
ell!. Jf;/fifl/l /
!i(arl~ Hnd {l;n11 ( f/ f~ ~
Director 0 Human Resources
Approve
c/-X'l
Mark~.
Chief Administrative Officer
-
County of Elgin
Human Resources Policy Manual
Section: 1
Subject: Application
Policy Number: 1.10
Date Approved: Oct. 1/87
Date Last Revision: April 25/00
Code - A
Page 1 of 1
The policies in this manual apply to various groups of employees. Each policy statement
carries a designation code. The following codes indicate:
A All employees, including members of County Council where applicable
NU Non-union employees.
FT Full time employees.
PT Part time employees.
CT Contract employees
L Limited to specific groups referred to in the body of the policy statement.
County of Elgin
Section: 3
Human Resources Policy Manual
Subject: Employment of
Relatives
Policy Number: 3.30
Code - A
Date Approved: Oct. 1/87
Page 1 of 1
Date Last Revision: Mar. 11/03
Members of an employee's immediate family may not be employed in the same department
where their relative will directly supervise I manage them. Immediate family members are those
relatives defined in Section 9, Policy No. 9.80 (c).
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 13, 2005
SUBJECT:
Budget Comparison - November 30, 2004
Introduction:
Attached is the budget comparison to November 30, 2004 for the County operating
departments.
Discussion:
The average budget expended to November 30 is approximately 91.7%. The operating
departments are within this parameter.
Corporate Expenditures - over budget (21,081). Insurance (5,663) - insurance paid early
in the year. Legal and professional (24,106) - many personnel issues that required input.
Engineering - (134,674) - December maintenance payments inadvertently made in
November. Engineering is actually under budget.
Overall the three Homes are in a positive position and should be until the end of the year.
Pioneer Museum - operations (9,920) - utility costs higher than anticipated.
Provincial Offences - operations (28,567) - adjudication and prosecution expenses from
the Ministry of the Attorney General much higher in the third quarter than expected.
All other departments are reasonable.
Recommendation:
THAT the report titled Budget Comparison - November 30, 2004 and dated January 13,
2005 be received and filed.
Respectfully Submitted
~
Linda B. Veger II
Director of Financial Services
Approved for Submission
~ J-
Mark G~ala ---
Chief Administrative Officer
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 11 Periods Ending November 30, 2004
Total YTD VTD Variance %OF
Budllet Budllet Actual () Budget
Warden & Council
Wages 163,372 149,758 136,152 13,606
Benefits 10,619 9,734 5,464 4,270
Operations 65,675 60,202 43,086 17,116
Total ~;jlJ,ooo ~llJ,OlJ4 1ti4,fUl ;j4,lJlJ;j {{.Uf'1o-
Administrative Services
Wages 240,953 220,874 215,807 5,067
Benefits 62,298 57,107 44,494 12,613
Operations 13,600 12,467 11.116 1,351
Total ;jlo,tibl ~lJU,44f ~fl,41o llJ,U;jl tib.oo";'
Financial Services
Wages 270,627 248,075 241,250 6,825
Benefits 70,363 64,499 56,100 8,399
Operations 17,083 15,659 17,043 (1,384\
Total ;jbti,U/;j ;j~ti,~;j4_ ;j14,;jlJ;j 1;j,ti4U 1:SI.tiU'1o-
Human Resources
Wages 303,500 278,208 275,586 2,622
Benefits 77,550 71,088 61,197 9,891
Operations 19,550 17,921 13,251 4,669
Total 4UU,OUU ;jOf,~lf ;JbU,U;J4 If,lti~ I::S/.~I::S"/o
Administration Building
Wages 107,711 98,735 97,094 1,641
Benefits 28,005 25,671 22,703 2,969
Operalions 76,454 70,083 42,182 27,901
Total ~l~,lfU llJ4,4tilJ lol,lJfti ;J~,bll ffL:S4'1o
Corporate Expenditures
Insurance 197,000 180,583 186,246 (5,663)
Telephone 34,573 31,692 26,665 5,027
Legal & Professional 60,000 55,000 79,106 (24,106)
Retiree Benefits 43,000 39,417 36,961 2,455
Other Expenditures 69,815 63,997 62,792 1,205
Total 4U4,;Jtiti ;JfU,otilJ ;JlJ1,f fU (~l,Util) Hb.I::SI::S'1o
Engineering
Wages 231,000 211,750 210,840 910
Benefits 57,000 52,250 45,699 6,551
Operations 86,500 79,292 40,508 38,784
Maintenance 2,223,958 2,038,628 2,219,546 (180,918)
Total 2,59ti,458 ~,3~1,9~U ~,bl o,blJ4 (1;J4,Of4i l:ltU:Sb'1o
Agriculture
Operations 31,876 29,220 18,120 11,100
Total ;J1,ti/o ~lJ,au 1ti,l~U 11,lUU bti.l::S4'1o
Elgin Manor
Revenues (3,957,937) (3,628,109) (3,650,858) 22,749
Wages 3,715,539 3,405,911 3,302,527 103,384
Benefits 1,035,748 949,436 852,452 96,984
Operations 747185 684,920 724,305 (39,386\
Total 1,540,535 1,412,157 1,228,427 183,731 79.74%
Terrace Lodge
Revenues (4,297,458) (3,939,337) (3,951,229) 11,892
Wages 3,867,818 3,545,500 3,435,364 110,136
Benefits 1,076,851 987,113 857,214 129,899
Operations 817006 748,922 768,797 (19,875)
Total 1,464,217 1,342,198 1,110,146_ 232,052 75.82%
Bobier Villa
Revenues (2,425,111 ) (2,223,018) (2,310,184) 87,166
Wages 2,540,585 2,328,870 2,369,288 (40,418)
Benefits 708,220 649,202 535,465 113,737
Operations 510,435 467,899 497,028 (29,129)
Total 1,334,129 1 ,222,952 1,291.596 131,356 81.82%
Pioneer Museum
Wages 72.546 66,501 65,812 688
Benefits 17,952 16,456 14,707 1,749
Operations 34,975 32,060 41,981 (9,920)
Total 1:<b.4/::S 11b,U1/ 1a,4~~ li,4tl::si ~7.l:l3%
Library
Wages 995,000 912,083 893,641 18,442
Benefits 245,000 224,583 204,504 20,080
Collections 234,750 215,187 197,844 17,344
Operations 102,093 93,585 80,616 12,969
Total 1,570,84::S 1 ,445.4::S~ 1,37l:l,605 otl,8::S5 87.30%
Archives
Wages 99,852 91,531 95,554 (4,023)
Benefits 25,047 22,960 19.646 3,313
Operations 46,350 42,488 37,718 4,770
Total 171,24~ 1bo,~7tl 1b:<,~1~ 4,UOU 89.:.10%
Land Division
Wages 53,415 48,964 43,454 5,510
Benefits 9,945 9,116 7,852 1,264
Operations (63,360) (58,080) (82,685) 24,605
Total d d i31.378i 2],378 0.00%
Emergency Measures
Wages 5,000 4,583 4,417 167
Benefits 1,300 1,192 1,148 43
Operations 9,800 8,983 2,717 6,266
Total 10,100 14,/58 tl,2tl:< 0,4/0 51.44'7;
Information Technologies
Wages 173,300 158,858 151,470 7,388
Benefits 36,393 33,360 32,297 1,064
Operations 341,556 313,093 273,492 39,601
Total bb1,24~ bUb,31:< 4b/,25~ 48,052 82.95%
Provincial Offences
Grant 0 0 (18,342) 18,342
Fines Revenues (700,000) (641,667) (569,614) (72,053)
Shared Revenues - Municipal 350,727 321,500 179,644 141,856
Wages 136,088 124,747 138,616 (13,868)
Benefits 35,383 32,434 30,123 2,311
Operations 146.050 133,879 162.446 (28,567)
Total (31,752) [:<~,lUo) [77.1:<1) 48,U22 ~4.4U:11'10-
Am bulance Services
Province of Ontario (1,635,907) (1,499,581) (1,505,942) 6,361
City of 51. Thomas (1,253,970) (1,149,473) (1,151,904) 2,432
Intermunicipal Transfers 0 0 0 0
Contractor Payments 4,596,185 4,213,170 4,216,177 (3,007)
Wages 60,000 55,000 53,149 1,851
Benefits 15,600 14,300 11,537 2,763
Operations 44,500 40,792 12,781 28,010
Total l,8:<o,4Utl 1,Of4,:<Utl l,o::Sb,f~8 3tl.41U 89.56%
Collections
Fines Revenues (300,000) (275,000) (314,116) 39,116
Wages 45,401 41,618 38,893 2,725
Benefits 11,804 10,820 9,957 864
Operations 7,300 6,692 3,098 3,594
Total (235,495) (215,870) (262,169) 46,299 111.33%
REPORT TO COUNTY COUNCIL
FROM:
Sonia Beavers, Purchasing Co-Ordinator
Clayton Watters, Director of Engineering Services
DATE:
January 13, 2005
SUBJECT: Elevator Service
Introduction:
The agreement for the Elgin Manor Elevator Service has expired. We currently have
agreements in place for Terrace Lodge, Bobier Villa and the Administration Building. The
agreements for Terrace Lodge, Bobier Villa and the Administration Building were due to
expire throughout various years. The contractor for the elevator service is Thyssenkrupp
Elevator.
Discussion:
While reviewing the agreements for Terrace Lodge and Bobier Villa it was noted that the
agreements had not been updated. There is a clause in the agreement that permitted the
contractor to renew the agreement following the initial term and that the service would
continue for subsequent periods of five years.
Management's goal is to implement standardization when possible. This can be achieved
by reviewing the service required for various buildings and securing one vendor for the
same service when possible,
Therefore, a decision was made to contact Thyssenkrupp Elevator to request current
agreements, itemizing the current pricing for Terrace Lodge and Bobier Villa, As well, the
request included a termination of service for all the agencies to conclude in 2008 at which
time the service will be tendered,
The quotations from Thyssenkrupp Elevator Service were received as follows:
County Agency
Administration Building
Terrace Lodge
Bobier Villa
Elgin Manor
Bid Price per year (taxes included)
$ 5,136.00
$ 4,237.46
$ 3,602.05
$ 2,953.20
*There will be an annual escalating labour price increase that is capped at 3%. The
escalating price increases over the last few years were as follows:
1
Year
Escalating Price
Increase
4.8%
4.6%
4.8%
2002
2003
2004
Conclusion:
Thyssenkrupp Elevator has been providing elevator service to the County since 1977 and
past performance has been favourable. Consistency is also a factor that needs to be
considered. Therefore, the recommendation would be for Council to authorize the Warden
and CAO to bind the County of Elgin for elevator service with Thyssenkrupp Elevator until
March 31, 2008 at which time a Request for Quotation will be issued.
Recommendation:
THAT, the Warden and CAO be authorized and directed to sign the agreement for elevator
service with Thyssenkrupp Elevator until March 31, 2008; and
THAT, prior to the end of the term (March 31, 2008), staff is directed to issue a Request for
Quotation for elevator service.
Respectfully Submitted
Approved for Submission
..J~ ~u.\Jn
Sonia Beavers
Purchasing Co-Ordinator
auhf
( /1 .-J
0'
0(<...--- ..~., ~
- v
Linda Veger
Director, Financial Services
Clayton Watters
D;recto' c';"~ S'N;""
cPt
Mark~
Chief Administrative Officer
---
2
REPORT TO COUNTY COUNCIL
FROM:
Sonia Beavers, Purchasing Co-Ordinator
Jim Carter - Manager of Corporate Facilities
DATE:
January 13, 2005
SUBJECT: HVAC Preventative Maintenance and Repair Service
Introduction:
The agreement for the HVAC Preventative Maintenance and Repair Service for Terrace
Lodge, Elgin Manor, Bobier Villa and the County Administration Building expired
December 31, 2004. Therefore a Request for Quotation was issued as per the County's
Purchasing Policy and sealed bids were received until November 9, 2004. The intent is to
award the contract from January 1, 2005 to December 31, 2006. The County at it's
discretion may extend the contract up to an additional twelve (12) months upon mutual
agreement between both parties.
Discussion:
Seven companies were invited to submit a bid as per the County's purchasing policy. All
seven companies submitted a quotation for this contract as follows:
I Company Bid Price for 2005 Bid Price for 2006 I
(excludinq GST) (excludinq GST)
I Climate Control $ 6,496.00 $ 6,692.00 I
I Honeywell Limited $ 7,800.00 $ 8,064.00 I
I Black and McDonald Limited $11,064.00 $11,064.00 I
I Graham Heatinq/Bartlev Services $11,115.00 $11,726.00 I
>.
I Hitchman Chalmers Limited $11,300.00 $11,865.00 J
I Johnson Controls LP $13,850.00 $14,244.00 j
I Carmichael Enqineerinq Limited $18,440.00 $18,896.00 I
Climate Control submitted the lowest quotation at a total price of $ 6,496.00 (excluding
GST) for 2005 and $6,692.00 (excluding GST) for 2006. The total price includes all labour,
equipment, transportation and supplies necessary for scheduled preventative maintenance
of the heating, ventilation and air conditioning systems for Terrace Lodge, Elgin Manor,
Bobier Villa and the Administration Building.
1
Conclusion
Climate Control has provided good quality service in the past. In addition, Climate Control
submitted the lowest bid at a total price of $6,496.00 for 2005 and $6,692.00 for 2006
(GST extra) for the provision of HVAC Preventative Maintenance and Repair Service.
Therefore, since Climate Control's bid and past performance are favourable, the
recommendation would be to award the HVAC Preventative Maintenance and Repair
Service Contract to Climate Control.
Recommendation
THAT Climate Control be selected to provide all labour, equipment, transportation and
supplies necessary for scheduled maintenance of heating, ventilation and air conditioning
systems for Terrace Lodge, Elgin Manor, Bobier Villa and the Administration Building at
their quoted price of $6,496.00 for 2005, and $6,692.00 for 2006 (plus GST).
itted,
fii:l;;;; for Submission,
Clayton Watters,
Director, En i ices
-
J s Ca~ ;J
Manager, CVIJ..>Ulate Facilities
~r.-~..-.~
;. ..
Sonia Beavers
Purchasing Co-Ordinator
,
\ I
Mar~nald,
Chief Administrative Officer
2
.
"~~.. 'l(
, ~
'Q ~.
REPORT TO COUNTY COUNCIL
FROM:
Sonia Beavers, Purchasing Co-Ordinator
Jim Carter - Manager of Corporate Facilities
DATE:
January 13, 2005
SUBJECT: Building Automation Services
Introduction:
The service agreement for the Building Automation Service for the HV AC Systems is
scheduled for renewal on January 1, 2005 for the County Administration Building, Elgin
Manor and Terrace Lodge. Bobier Villa does not have an automation system in place at
this time.
Discussion:
The HVAC automation system that had been purchased for the County Administration
Building in previous years is a Johnson Controls Automation System. The Johnson
Controls Automation System was installed at Elgin Manor and Terrace Lodge in 2004. The
software program monitors and controls air handling units, boiler and heating systems as
well as the air conditioning units.
The mechanical part of the HVAC System was tendered and pending the approval of
Council may be awarded to Climate Control, however the Building Automation Service was
not tendered. Johnson Controls is the only qualified source at this time that possesses the
technical qualifications to administer the Johnson Controls HVAC automation system
software program. In this situation, Johnson Controls would be identified as a "sole
. source", possessing the unique and singularly available capability to meet the requirement
of the solicitation.
For this reason, Johnson Controls was asked to submit a quotation for a three year term
commencing in JanLiary 2005 and ending in December 2007. The quotation received to
administer the Johnson Controls Automation System for the Administration Building, Elgin
Manor and Terrace Lodge is as follows:
I 2005/ $ 7,790.67 (GST Included)
I 2006 $ 8,025.00 ( GST Included)
I 2007 I $ 8,265.75 (GST Included)
These yearly prices include the delivery and installation of all software upgrades.
1
Conclusion:
Johnson Controls is the sole source provider for the Johnson Controls HVAC Automation
System. From 2002 to 2004, the County did not have a formal preventative maintenance
agreement in place. Johnson Controls delivered a service agreement for the
Administration Building only on a reactive time and material basis. During 2002 to 2004,
the automation system at the Administration Building grew with the connection of the
Council Chambers, Archives, General Air Handling Units interlock. In addition Johnson
Controls automation systems were installed at Elgin Manor and Terrace Lodge.
The new connections at the Administration Building and the addition of Elgin Manor and
Terrace Lodge will require Johnson Controls to provide more maintenance to ensure
proper loop tuning and calibration of end devices as well as archiving of critical data. This
results in more frequent comprehensive visits which justifies entering into a formal
agreement for planned preventative maintenance rather than continue with a reactive
maintenance service agreement. During the three year term of the planned preventative
maintenance agreement the County will realize a minimum savings of $2,500.00 over the
course of the contract as well as a 20% reduction in the cost of Johnson Controls parts. In
addition there is a "Software Subscription" component included in the quoted price which
includes delivery and installation of all software upgrades.
Recommendation:
THAT, Johnson Controls be awarded the contract for the Building Automation Services for
the HVAC Systems for the County Administration Building, Terrace Lodge and Elgin
Manor, effective January 1, 2005 to December 31, 2007 at their quoted price of $7,790.67
for 2005, $8,025.00 for 2006, and $8,265.75 for 2007 (GST included) and;
THAT, the Warden and CAO be authorized to execute a three year Service Agreement
effective January 1, 2005 to December 31, 2007 with Johnson Controls for the Building
Automation Services for the HV AC Systems.
ARProved for Submission,
~Jdt~
ClaYton Watters,
Director, En' e'in)ices
Mark . l",-ConoIJ,--
Chief Administrative Officer
2
REPORT TO COUNTY COUNCIL
FROM:
Jennifer Ford, Financial Analyst
Linda Veger, Director of Financial Services
Clayton Watters, Director of Engineering Services
DATE:
10 January 2005
SUBJECT: Capital Projects Budget Summary 2004
INTRODUCTION
In 2004, the County approved a capital budget of $5,960,410 which was $280,198 more
that the amount included in the budget. The $280,198 would be funded through
efficiencies within the proposed capital budget.
Council approved a 2003 to 2004 carryforward budget of $6,520,574. Various changes
were brought forward to Council throughout the 2004 year. Staff were requested to bring
forth the 2004 Capital Projects Budget Summary at year end so that Council could be
apprised of the status of all projects prior to budget deliberations.
DISCUSSION:
Council has been supplied with Appendices A, B, C & C1 with regards to the Capital
Projects:
Appendix A outlines the full slate of projects in the 2004 Capital Budget with the exception
of the Elgin Manor Rebuild Project and the Ambulance Base Building Project.
Appendix B outlines the Projects that are completed and recommended to be closed at the
time of this report. As well as, projects that have been recommended for budget
reductions due to changes in the scope of work to be completed. Appendix B also
outlines for Council the reasons for project budget variances over $10,000.
Appendix C outlines the Projects for carryover into the 2005 fiscal year and beyond.
Projects have been further categorized based on their projected completion dates.
Appendix C1 further explains the various stages of completion of the carryover projects in
Appendix C.
The 2004 capital budget took advantage of the increased GST refund by an estimated
amount of $280,000. At this time, staff are unsure whether this amount will be achieved.
A report will be presented in early 2005 detailing the actual additional refund. A
reconciliation of the 2004 projected capital budget has been included for Council's
information.
2004 Approved Capital Budget
2004 Projected Projects
2004 Compliance Premium
2004 Additional GST Rebate
2004 Total Capital Budget from 2004
2004 Budget Shortfall (Unfunded portion)
2004 Approved Capital Budget
CONCLUSION:
Reconciliation of 2004 Capital Budget (Appendix A):
2003 Carryforward
2004 Approved Capital Projects
2004 Surplus
2004 Less Financing applied to Elgin Manor and
Health Unit
2004 Bobier Villa Servery Doors reallocated to Operating
to fund Terrace Lodge Utility Doors
2004 Additional applied to Bridge Replacement from
Reserves Road Maintenance
2004 Capital Budget as presented
6,580,480
-339,998
-280.000
5,960,482
-280.198
5,680,284
Est Project
Cost
6,520,768
6,580,408
322
-1,351,930
-20,000
50.000
$11,779,568
Projects recommended Reduced or Closed (Appendix B):
2004 Capital Budget 11,779,568
Less Closed or reduced Projects -3.338.070
2004 Carryforward 8,441,498
2004 Surplus (Appendix B) + 338.777
2004 Projected Carryforward (Appendix C) 8,780,275
Remaining
Budget
5,056,797
- 618.975
4,437,822
+ 338,777
4,776,599
Funding Shortfall Coverage from Approved Capital Budget (above):
2004 Compliance Premium Expected (339,998)
2004 Received to date 284.110
Difference at Oct 31/04 (55,888)
Remaining expected Nov & Dec 2004 56.822
2004 Additional Compliance Received to budget 934
2004 Additional GST Expected
2004 1st Quarter Received
2004 2nd Quarter Received
2004 Additional GST left outstanding
2004 3rd Quarter rebate not yet received
2004 Additional GST left outstanding
(280,000)
41 ,352
35.158
(203,490)
59.350
(144,140)
Note: The 4th Quarter GST has not yet been realized and further information regarding
this area will be forthcoming to Council after year end. Approximations at this time are
between $30,000 and $40,000.
RECOMMENDATION:
THAT a report regarding the Additional GST expected amounts be presented to Council
after the actuals have been determined; and,
THAT the outline of 2004 Completed and Reduced Projects that are ready to be closed
(Appendix B) be approved as presented; and,
THAT the outline of 2004 Carryforward Projects (Appendix C) be approved as presented;
and,
THAT the 2004 surplus of $338,777.64 be added to project 9000-01 "Carryover from
Closed Projects" for future consideration.
Respectfully Submitted
Approved for Submission
S fj I
. I l/QdL
J nnifer ord
inancia~Analyst
~==J
Mark ~ald .--/
Chief Administrative Officer
~ I
C7}~d'l/r
Linda Veger
Director of Financial Services
CG~L~jh(
Clayton Watters
Director of Engineering Services
County of Elgin - 2004 Capital Projects
as at Dec 31, 2004
Current Projectel Actual Costs Remainin!l
Cost Estimate to Date 'roiected Budaet
30,000.00 (12,096.84) 17,903.16
40,000.00 (40,161.81) (161.81)
20,000.00 (14,882.00) 5,118.00
400,000.00 (279,197.69) 120,802.31
30,000.00 (16,127.00) 13,873.00
115,000.00 (49,691.32) 65,308.68
125,164.00 (120,164.00) 5,000.00
20,000.00 (19,490.12) 509.88
50,000.00 0.00 50,000.00
12,000.00 0.00 12,000.00
10,000.00 (2,540.09) 7,459.91
58,000.00 (5,644.97) 52,355.03
20,000.00 0.00 20,000.00
15,000.00 (10,667.21) 4,332.79
5,000.00 (5,000.00) 0.00
15,000.00 (14,945.00) 55.00
20,000.00 (12,024.49) 7,975.51
10,000.00 0.00 10,000.00
133,500.00 (64,497.79) 69,002.21
4,000.00 (1,479.00) 2,521.00
30,000.00 (4,109.00) 25,891.00
2,000.00 0.00 2,000.00
362,077.00 (115,446.00) 246,631.00
29,380.00 (17,125.90) 12,254.10
55,000.00 (41,321.05) 13,678.95
35,600.00 (8,978.00) 26,622.00
73,900.00 (73,014.85) 885.15
210,000.00 0.00 210,000.00
3,200.00 (3,225.01) (25.01)
207,400.00 (209,872.63) (2,472.63)
48,106.00 (45,582.07) 2,523.93
2,500.00 (2,500.00) 0.00
19,550.00 (438.23) 19,111.77
35,000.00 (30,518.35) 4,481.65
100,000.00 (26,592.23) 73,407.77
22,000.00 (21,360.34) 639.66
13,000.00 (11,721.62) 1,278.38
6,100.00 (6,144.06) (44.06)
21,600.00 (11,675.00) 9,925.00
3,700.00 (3,751.00) (51.00)
615,253.95 (465,610.74) 149,643.21
13,100.00 (7,164.24) 5,935.76
15,000.00 (11,267.54) 3,732.46
18,000.00 0.00 18,000.00
15,000.00 0.00 15,000.00
40,000.00 (36,923.11) 3,076.89
20,000.00 (14,605.81) 5,394.19
70,000.00 (79,453.93) (9,453.93)
10,000.00 (7,104.21) 2,895.79
15,000.00 0.00 15,000.00
40,000.00 0.00 40,000.00
40,000.00 0.00 40,000.00
Appendix A
Contract
2660-01-06 Valve and Pipe Replacement
2660-01-09 Asbestos Removal
2660-01-10 Communication Conduits
2660-01-18 Tennant Improvements
2660-02-01 Automation System Upgrade - Admin
2660-02-02 Replace Heat Pumps - Admin
2660-02-06 Downspouts for Administration Building
2660-03-01 Building Assessment Study MechlEleclArch
2660-03-02 Graham Scott Washroom Renovation
2660-03-03 Carpeting 2nd Floor
2660-03-04 Electricai Power Panels
2660-03-05 Install New Cooling System for IT Room
2660-03-06 Paint Exterior of BuiidinglRailings/Lamposts
2660-03-09 Engineerin9 - Generator Project
2660-03-10 Misc Improvements to Garage
2660-03-11 Office Equipment
2660-04-01 Office Equipment
2660-04-02 Carpeting 3rd Floor - Admin
2790-01 Museum Improvements - Superbuild
2790-02-01 Misc Emergency Repairs - Museum
2790-02-02 Renovations to Agrucultural Bldg
2790-03-01 Museum Exterior Painting
2800-01 Ambulance Replacement
2800-04-02 Ambulance Equipment
2830-04-01 Emergency Response Vehicle
2840-01 Vehicle Replacement
5700-03 IT - Special Projects
5700-04- IT - Special Projects
5730-03 IT - Software
5760-03 IT - Hardware
5780-04 IT - Hardware
5800-02-01 Springfield Library Sign
5800-02-03 Port Staniey Library - Storage, Paint, Carpet
5800-03-01 Bayham Township Library
5800-03-02 Library Accessibility
5800-04-01 Belmont Library Renovations
5880-04-01 Traffic Counters
5920-02-03 Front Reception Area - TL
5920-02-04 Lounge Furniture Replacement - TL
5920-03-01 Replace Oid Pipe Lines in Building - TL
5920-03-09 Terrace Lodge Renovations
5920-04-01 Door and Wall Protection - TL
5920-04-03 Front Door Operators - TL
5920-04-04 Move and Add Electrical Outlets - TL
5920-04-06 Magnetic Locks - TL
5920-04-07 Commercial Washer/Dryer - TL
5930-03-01 DoorlWall Protection - BV
5930-03-02 Drainage around Bobier Vilia
5930-03-04 Landscaping - BV
5930-03-05 Paint Interior of Building - Rooms BV
5930-04-01 Cover over outside stairs and Patio - BV
5930-04-03 Replacement Flooring Front Area - BV
Appendix A - Continued
Current Projectel Actual Costs
Remaining
Contract
6000-01 Bridge Replacement
6010-02 Town of Aylmer
6020-02 Waterlines
6090-03-01 Robbin's Bridge Removal
6090-03-03 Misc Capital Projects
6090-04-01 Road Crack Sealing (73,20,46,16,25,45)
6090-04-02 Rail Road Crossing Improvements
6090-04-03 Miscellaneous Engineering Services
6090-04-04 Road 18 Road Repairs
6200-02-04 Road 19 Culvert Extension
6200-03-01 Road 7 Construction
6200-03-02 Road 74 Rehab (Belmont)
6200-03-03 Road 42 Relocation
6200-03-04 Road 51 Reconstruction (PST to Meilor Rd)
6200-04-01 Plank Road 19
6200-04-02 Plank Road Slope Stabiization
6200-04-04 Traffic Signals - Weiiington Road at Ron McNeil L
6210-01 Land Purchase
6220-04-01 Road 56 Resurfacing (Rd 28 to Rd 36) 4km
6220-04-02 Road 24 Resurfacing (Rd 22 to Yarmouth Centrel
6220-04-03 Patterson's Bridge Deck Resurfacing
6220-04-04 Road 42 (Brown's Curve)
6240-04-01 Gravel Shouldering - Weiiington Road
6250-04-01 Road 9 Surface Treatment (8 to 5) 7.2 km
6250-04-02 Road 45 Resurfacing(Rd 35 to Rd 73) 4.2km
6250-04-03 Road 20 Resurfacing
6260-02-01 Road Sign Replacements
6290-04-01 Jamestown Bridge Repairs and Engineering
6290-04-02 Vienna North Bridge Deck Replacement
6290-04-03 Philmore and Cook's Bridge Painting
6290-04-04 Culvert Repairs (Beecroft - Rd 40)
6290-04-05 King George Lift Bridge - Electricai Components
6300-01 Municipai Drains
6330-02-01 Guide Rail
6330-04-01 Sunset Road Guiderail Repiacement - Central EI~
9000-01 Carryover from Ciosed Projects
Totals:
Cost Estimate
153,504.00
170,142.00
358,470.00
60,000.00
100,000.00
200,000.00
35,000.00
60,000.00
75,000.00
20,000.00
1,300,000.00
825,000.00
550,000.00
90,000.00
140,000.00
250,000.00
110,000.00
315,000.00
300,000.00
445,000.00
15,000.00
30,000.00
75,000.00
130,000.00
75,000.00
15,000.00
220,000.00
50,000.00
1,200,000.00
50,000.00
30,000.00
40,000.00
658,000.00
275,000.00
35,000.00
322.00
11,779,568.95
to Date 'roiected Budq~t
(99,520.10) 53,983.90
(58,520.42) 111,621.58
(236,312.41) 122,157.59
(48,069.47) 11,930.53
(57,052.03) 42,947.97
(116,044.10) 83,955.90
(13,133.33) 21,866.67
(9,404.85) 50,595.15
(50,683.21) 24,316.79
(18,558.32) 1,441.68
(640,909.79) 659,090.21
(688,262.42) 136,737.58
(79,147.38) 470,852.62
(83,205.85) 6,794.15
(143,531.97) (3,531.97)
(55,494.19) 194,505.81
(10,488.25) 99,511.75
(239,142.24) 75,857.76
(281,856.93) 18,143.07
(387,105.98) 57,894.02
(10,016.98) 4,983.02
(25,086.11) 4,913.89
(68,826.79) 6,173.21
(82,749.78) 47,250.22
(53,547.74) 21,452.26
(5,623.81) 9,376.19
(215,884.79) 4,115.21
(22,770.77) 27,229.23
(44,006.93) 1,155,993.07
(32,351.11) 17,648.89
(778.69) 29,221.31
(62,576.37) (22,576.37)
(587,199.35) 70,800.65
(250,887.24) 24,112.76
(19,908.00) 15,092.00
0.00 322.00
6,722,771.95 5,056,797.00
Appendix B
County of Elgin -Completed and Reduced Projects to be closed
as at Dec 31, 2004
Contract
6090-04-01 Road Crack Sealing (73,20,46,16,25,45)
2660-02-02 Replace Heat Pumps - Admin
6220-04-02 Road 24 Resurfacing(Rd 22 toYarmouthCentreRd)
2660-03-02 Graham Scott Washroom Renovation
6250-04-01 Road 9 Surface Treatment (8 to 5) 7.2 km
6090-04-03 Miscelianeous Engineerin9 Services (Rd 14)
6290-04-04 Culvert Repairs (Beecroft - Rd 40)
6290-04-01 Jamestown Bridge Repairs and Engineering
6090-04-04 Road 18 Road Repairs
6330-02-01 Guide Rail
6250-04-02 Road 45 Resurfacing(Rd 35 to Rd 73) 4.2km
6220-04-01 Road 56 Resurfacing (Rd 28 to Rd 36) 4km
2660-01-06 Valve and Pipe Replacement
6290-04-03 Philmore and Cook's Bridge Painting
6330-04-01 Sunset Road Guiderail Replacement
2660-02-01 Automation System Upgrade - Admin
6090-03-01 Robbin's Bridge Removal
6250-04-03 Road 20 Resurfacing (Thomas Rd to Fingal S)
2660-04-01 Office Equipment
2660-03-04 Electrical Power Paneis
6200-03-04 Road 51 Reconstruction (PST to Meilor Rd)
6240-04-01 Gravel Shouldering - Wellington Road
2660-01-10 Communication Conduits
2660-02-06 Downspouts for Administration Building
6220-04-03 Patterson's Bridge Deck Resurfacing
6220-04-04 Road 42 (Brown's Curve)
5800-03-01 Bayham Township Library
6260-02-01 Road Sign Replacements
5920-04-03 Front Door Operators - TL
5920-04-07 Commercial Washer/Dryer - TL
6200-02-04 Road 19 Culvert Extension
5880-04-01 Traffic Counters
5700-03 IT - Special Projects
2660-03-11 Office Equipment
5780-04 IT - Hardware
5760-03 IT - Hardware
2660-03-10 Misc Improvements to Garage
5730-03 IT - Software
5800-02-01 Springfield Library Sign
5920-02-03 Front Reception Area - TL
5920-03-01 Replace Old Pipe Lines in Building - TL
2660-01-09 Asbestos Removal
6200-04-01 Plank Road 19
5930-03-02 Drainage around Bobier Villa
Totals:
Current Projected
Cost Estimate
200,000.00
115,000.00
445,000.00
50,000.00
130,000.00
30,000.00
30,000.00
50,000.00
75,000.00
275,000.00
75,000.00
300,000.00
30,000.00
50,000.00
35,000.00
30,000.00
60,000.00
15,000.00
20,000.00
10,000.00
90,000.00
75,000.00
20,000.00
125,164.00
15,000.00
30,000.00
35,000.00
220,000.00
15,000.00
40,000.00
20,000.00
13,000.00
73,900.00
15,000.00
48,106.00
207,400.00
5,000.00
3,200.00
2,500.00
6,100.00
3,700.00
40,000.00
140,000.00
70,000.00
3,338,070.00
Actual Costs
to Date
(116,044.10)
(49,691.32)
(387,105.98)
0.00
(82,749.78)
0.00
(778.69)
(22,770.77)
(50,683.21)
(250,887.24)
(53,547.74)
(281,856.93)
(12,096.84)
(32,351.11)
(19,908.00)
(16,127.00)
(48,069.47)
(5,623.81)
(12,024.49)
(2,540.09)
(83,205.85)
(68,826.79)
(14,882.00)
(120,164.00)
(10,016.98)
(25,086.11)
(30,518.35)
(215,884.79)
(11,267.54)
(36,923.11 )
(18,558.32)
(11,721.62)
(73,014.85)
(14,945.00)
(48,079.71)
(207,400.00)
(5,000.00)
(3,200.00)
(2,500.00)
(6,144.06)
(3,751.00)
(40,161.81)
(143,531.97)
(79,453.93)
2,719,094.36
Remaining
Proiected Budqet
83,955.90
65,308.68
57,894.02
50,000.00
47,250.22
30,000.00
29,221.31
27,229.23
24,316.79
24,112.76
21,452.26
18,143.07
17,903.16
17,648.89
15,092.00
13,873.00
11,930.53
9,376.19
7,975.51
7,459.91
6,794.15
6,173.21
5,118.00
5,000.00
4,983.02
4,913.89
4,481.65
4,115.21
3,732.46
3,076.89
1,441.68
1,278.38
885.15
55.00
26.29
0.00
0.00
0.00
0.00
(44.06)
(51.00)
(161.81)
(3,531.97)
(9,453.93)
618,975.64 2004 Surplus
280,198.00 2004 Shortfall
338,777.64 2004 Surplus
Reason for
plus $10.000 Variance
Competitive Bid Received
Scope of Project Changed
Competitive Bid Received"
Deferred Project
Change in Proj Specifications
Deferred Project
Deferred to replacement
Competitive Bid Received
Competitive Bid Received
Competitive Bid Received
Competitive Bid Received
Competitive Bid Received
Change in Proj Specifications
Competitive Bid Received
Competitive Bid Received
Change in proj Specifications
Competitive Bid Received
County of Elgin 2005 Proposed Carryforward Projects
as at Dec 31, 2004
Current Projecte Actual Costs
Contract Cost Estimate to Date
Ongoing Projects & Improvements (budget allowance each year since 2001)
2660-01-18 Tennant/Office Improvements 400,000.00 (279,197.69)
2800-01 Ambulance Replacement 362,077.00 (115,446.00)
2800-04-02 Ambulance Equipment 29,380.00 (17,125.90)
2840-01 Vehicle Replacement 35,600.00 (8,978.00)
5800-03-02 Library Accessibility 100,000.00 (26,592.23)
6000-01 Bridge Replacement 153,504.00 (99,520.10)
6090-03-03 Misc Capital Projects 100,000.00 (57,052.03)
6210-01 Land Purchase 315,000.00 (239,142.24)
6300-01 Municipai Drains 658,000.00 (587,199.35)
Subtotal 2,153,561.00 11,430,253.54)
Projects awaiting further direction from Council
2790-01 Museum Improvements - Superbuild
2790-02-01 Misc Emergency Repairs - Museum
2790-02-02 Renovations to Agrucultural Bld9
2790-03-01 Museum Exterior Painting
Subtotal
Projects scheduled for completion by Spring of 2005
2660-03-01 Building Assessment Study Mech/Elec/Arch
2660-03-03 Carpeting 2nd Floor
2660-03-05 Install New Cooling System for IT Room
2660-03-06 Paint Exterior of Building/RailingslLamposts
2660-03-09 Engineering - Generator Project
2660-04-02 Carpeting 3rd Floor - Admin
2830-04-01 Emergency Response Vehicle
5700-04- IT - Special Projects
5800-02-03 Port Stanley Library - Storage, Paint, Carpet
5800-04-01 Belmont Library Renovations
5920-02-04 Lounge Furniture Replacement - TL
5920-03-09 Terrace Lodge Renovations
5920-04-01 Door and Wall Protection - TL
5920-04-04 Move and Add Electrical Outlets - TL
5920-04-06 Magnetic Locks - TL
5930-03-01 DoorlWail Protection - BV
5930-03-04 Landscaping - BV
5930-03-05 Paint Interior of Building - Rooms BV
5930-04-01 Cover over outside stairs and Patio - BV
5930-04-03 Replacement Flooring Front Area - BV
6010-02 Town of Aylmer
6090-04-02 Rail Road Crossing Improvements
6090-04-03 Misceilaneous Engineering Services
6200-03-02 Road 74 Rehab (Belmont)
6200-04-02 Plank Road Slope Stablization
6200-04-04 Traffic Signals - Weliington Road at Ron McN,
6290-04-02 Vienna North Bridge Deck Replacement
6290-04-05 King George Lift Bridge - Electrical Componer
Subtotal
Appendix C
Projects scheduled for completion in 2006 or later
6020-02 Waterlines
6200-03-01 Road 7 Construction
6200-03-03 Road 42 Relocation
Remaining
'rojected Bud!let
120,802.31
246,631.00
12,254.10
26,622.00
73,407.77
53,983.90
42,947.97
75,857.76
70,800.65
723,307.46
133,500.00
4,000.00
30,000.00
2,000.00
169.500.00
(64,497.79)
(1,479.00)
(4,109.00)
0.00
(70,085.79)
69,002.21
2,521.00
25,891.00
2,000.00
99.414.21
20,000.00 ( 19,490.12) 509.88
12,000.00 0.00 12,000.00
58,000.00 (5,644.97) 52,355.03
20,000.00 0..00 20,000.00
15,000.00 (10,667.21) 4,332.79
10,000.00 0.00 10,000.00
55,000.00 (41,321.05) 13,678.95
210,000.00 0.00 210,000.00
19,550.00 (438.23) 19,111.77
22,000.00 (21,360.34) 639.66
21,600.00 (11,675.00) 9,925.00
615,253.95 (465,610.74) 149,643.21
13,100.00 (7,164.24) 5,935.76
18,000.00 0.00 18,000.00
15,000.00 0.00 15,000.00
20,000.00 (14,605.81 ) 5,394.19
10,000.00 (7,104.21) 2,895.79
15,000.00 0.00 15,000.00
40,000.00 0.00 40,000.00
40,000.00 0.00 40,000.00
170,142.00 (58,520.42) 111,621.58
35,000.00 (13,133.33) 21,866.67
30,000.00 (9,404.85) 20,595.15
825,000.00 (688,262.42) 136,737.58
250,000.00 (55,494.19) 194,505.81
110,000.00 (10,488.25) 99,511.75
1,200,000.00 (44,006.93) 1,155,993.07
40,000.00 (62.576.37) (22,576.37)
3,909,645.95 (1,546,968.68) 2,362,677.27
358,470.00 (236,312.41 ) 122,157.59
1,300,000.00 (640,909.79) 659,090.21
550,000.00 (79,147.38) 470,852.62
9000-01 Carryover from Closed Projects
339,099.64
Subtotal 2,547,569.64
0.00
(956,369.58)
339,099.64
1,591,200.06
Total Projects 8,780,276.59 - 4,003,677.59 4,776,599.00
Schedule C-l
January 13,2005
Onaoina Proiects and ImDrovements
Project Name
Project Number
Project Estimate
Remaining Project Cost
Office Improvements
2660-01-18
$400,000
$120,802
At the time of budget deliberations staff is not aware of new tenants that may require
renovations, In this account $100,000 has been set aside for these expenditures,
however at the end 2004 $120,000 is remaining, therefore, only $25,000 is
recommended to be added for the 2005 budget. Renovations usually cost $40 per
square foot.
Ambulance Replacements
2800-01
$362,077
$246,631
Ambulance Equipment
2800-04-02
$29,380
$12,254
The schedule for vehicle replacement is every 54 months or 4.5 years. No vehicles were
replaced in 2004 therefore 2 will be replaced in 2005. Since the vehicles are replaced on
a rotation of 54 months it is logical to allocate funds annually to fund these
replacements.
Vehicle Replacement
2840-01
$35,600
$26,622
Engineering and Library Services each have a vehicle for their use, Engineering replace a
vehicle every 3 years while library services replaces the vehicle every four years. Monies
are allocated yearly to this account so that the purchase price can be spread out for a
number of years,
Library Accessibility
5800-03-02
$100,000
$73,408
Projects will be completed when renovating libraries,
Bridge Replacement
6000-01
$153,504
$53,984
Council has endorsed allocating $200,000 per year for bridge replacements, Bridge
replacements are now costing the County an average of $1,000,000 per structure for
engineering and construction, This fund stabilizes the capital budget for bridge
replacements,
Miscellaneous Capital Budget
6090-03-03
$100,000
$42,948
These are projects that staff is not aware of during budget deliberations, Council has
established this fund as part of the Capital Projects Communications Protocol. Its
purpose is to address ongoing maintenance issues by completing minor capital
improvements upon requests of the municipality and approval by County staff, In these
types of projects the costs are shared between the County and municipality. Costs for
these projects are less than $10,000 each,
Land Purchase
6210-01
$315,000
$75,858
Land is often purchased through the severance application process and construction
projects, At budget deliberations staff are not aware of the number of purchases
throughout the year,
Municipal Drains
6300-01
$658,000
$70,800
Clayton comments
Proiects awaitina further direction from Council
Museum Improvements
Miscellaneous Emergency Repairs
Renovations to Agricultural Building
Museum exterior Painting
2790-01
2790-02-01
2790-02-02
2790-03-01
$169,500
$99,414
Require further direction from County Council before proceeding.
Proiects schedule for comDletion in sDrina of 2005
Building Assessment Study
2660-03-01
$20,000
$510
Engineering project 90% complete. Require finalization of report.
Carpeting Second Floor
2660-03-01
$12,000
$12,000
Project is complete, but no payment made to contractor,
Install new cooling system for IT Room
2660-03-05
$58,000
$52,355
Project is 35% complete. Architectural, electrical and mechanical components still to be
completed,
Paint Exterior of Building
2660-03-06
$20,000
$20,000
County Council approved contractor in fall of 2004. Contractor will complete the project
in spring of 2005 during favorable weather conditions.
Engineering Generator project
2660-03-09
$15,000
$4,333
Engineering is 75% complete but further analysis is required for alternatives,
Carpeting third floor
2660-04-02
$10,000
$10,000
Project is complete, but no payment made to contractor,
Emergency Response Vehicle
2830-04-01
$55,000
$13,679
ERV purchased in 2004, therefore the project is complete,
IT special Projects
5700-04
$210,000
$210,000
Project is 50% completed and the County is awaiting for the fibre connections to the
Administration Building, libraries and the three Homes,
Port Stanley Library
5800-02-03
$19,550
$19,112
Project is 5% complete and additional capital budget is required for completion. Upon
Council approval project will be completed in 2005,
Belmont Library Renovations
5800-04-01
$22,000
$640
Project is 99% complete.
Lounge furniture replacement TL
5920-02-04
$21,600
$9,925
Project delayed due to the Homes restructuring and the project will be completed in
spring 2005,
Terrace Lodge Renovations
5920-03-09
$615,254
$149,643
Project is 95% complete,
Door and wall protection TL
5920-04-01
$13,100
$5,936
Project is 75% complete and will be completed in spring,
Move and Add electrical Outlets TL
5920-04-04
$18,000
$18,000
Project is 5% complete. Initial investigations are complete and staff is in the process of
completing specifications for the project,
Magnetic Locks TL
5920-04-06
$15,000
$15,000
Project is 5% complete. Initial investigations are complete and staff is in the process of
completing specification for project.
Door I Wall protection Bobier Villa
5930-03-01
$20,000
$5,394
Project is near completion and will be completed by spring,
Landscaping at Bobier Villa
5930-03-04
$10,000
$2,896
Project was delayed till the completion of the drainage, Drainage was completed in the
fall of 2004, Project will be completed in the spring,
Paint Interior of Building Bobier Villa
5930-03-05
$15,000
$15,000
Project delayed due to Homes restructuring, Project will be completed in spring.
Cover over outside stairs at Bobier Villa
5930-04-01
$40,000
$40,000
Architectural drawings will be complete by January 31 and the project will be completed
in spring,
Replacement front flooring area Bobier Villa 5930-04-03
$40,000
$40,000
Council accepted contractor in fall. Contractor waiting for materials, project will be
completed in spring,
Town of Aylmer
6010-02
$170,142
$111,622
Project will be completed in spring, with remaining funds transferred to the Town of
Aylmer as per County Council decision.
Rail Road Crossing Improvements
6090-04-02
$35,000
$21,867
Require approval from Transport Canada for crossing on Ferguson Line before
completing, therefore this account may remain open for some time.
Miscellaneous Engineering Services
6090-04-03
$30,000
$20,595
Dexter Line slope stability project is still remaining to be completed.
Road 74 Rehabilitation
6200-03-02
$825,000
$136,738
Project is 99% complete. Awaiting final payments to engineering firm
Plank Road Slope Stabilization
6200-04-02
$250,000
$194,506
Project is 25% complete, Project will be completed during favorable weather conditions,
Traffic Signals Wellington Road J Ron McNeil Line 6200-04-04
$110,000
$99,512
Project was tendered in 2004 but due to costs project will be re-tendered in winter for
spring completion, Project is 25% complete.
Vienna North Bridge Deck Replacement
6290-04-02
$1,200,000
$1,155,993
Project will be completed by spring 2005,
King George Lift Bridge
6290-04-05
$40,000
$(22,576)
Contractor will be starting project on January 11 for completion by March 30.
Proiects scheduled for comDletion in 2006 or later
Waterline I Sewage line for Administration Building
6020-02
$358,470
$122,158
Waterline connection completed in fall of 2002, Environmental Assessment for sewage
connection will be completed in 2005 and the actual line connection will be completed in
2006.
Road 7 reconstruction
6200-03-01
$1,300,000
$659,090
Phase one completed in 2003, phase two will be completed in 2005 and the third phase
will be completed in 2006. This project is being administered by Chatham-Kent.
Road 42 Relocation
6200-03-03
$550,000
$470,853
This project has two parts: Lakeshore Line and Glen Erie Line. The Lakeshore Line
project is 85 % complete and will be completed in the spring, Glen Erie Line is 5%
complete and the road and bridge will be reconstructed in 2006.
REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald,
Chief Administrative Officer.
DATE: January 17,2005
SUBJECT: MAYOR'S TASK FORCE ON RURAL SCHOOL ISSUES
Introduction:
At the October 2004 meeting of County Council, Ms. Linda Stevenson addressed Council
in her capacity as a citizen, and recommended the establishment of a Mayor's Task Force
on Rural Schools. The County Chief Administrative Officer was then directed to prepare a
"Terms of Reference" for said Task Force. While it is understood that the local school
board is entrusted with the responsibility for school related matters, it is recognized and
acknowledged that the presence of schools in municipalities is vital to the health and
welfare of residents and communities. The loss of a school in rural communities can
sound the death knell for the municipality, as schools draw settlement and development.
Discussion:
The following "Terms of Reference" is presented for Council's consideration.
TERMS OF REFERENCE
MAYORS' TASK FORCE ON RURAL SCHOOL ISSUES
PURPOSE:
TO MONITOR LEGISLATION, STUDIES, PROPOSALS AND ISSUES THAT MAY AFFECT
THE VITALITY OF THE COMMUNITY WITH RURAL SCHOOLS IN ELGIN COUNTY.
1) COMPOSED OF THE MAYOR (SEVEN) OF THE MUNICIPALITIES COMPRISING
THE COUNTY OF ELGIN.
2) MEETS, AS REQUIRED, USUALLY FOLLOWING A REGULAR COUNTY
COUNCIL MEETING, TO DISCUSS OR RESPOND TO:
2
i) Policies affecting the location and retention of locally established
schools in Elgin County.
ii) Ways and means of lobbying local and provincial education
representatives and Ministers to protect rural schools;
iii) Methods of promoting the retention of rural schools in local communities (such
as using schools for service centres and meeting places etc.) in recognition of
their importance to the social fabric of municipalities; and,
3) A VENUE FOR PROVIDING FEEDSACKAND RECOMMENDATIONS TO LOCAL
TRUSTEES AND MUNICIPALITIES REGARDING THE TASK FORCE'S
RESPONSE TO PROPOSALS, POLICIES, STUDIES, LEGISLATION, ETC. THAT
AFFECT OR MAY AFFECT THE VITALITY OF LOCAL SCHOOLS.
Conclusion:
The vitality of rural schools is intrinsically linked to the viability of communities. As such,
locally elected municipal officials have a duty and a responsibility to protect their
communities by monitoring rural school issues.
Recommendation:
THAT the report entitled "Mayor's Task Force On Rural School Issues" dated January 17th,
2005, be approved and the Terms of Reference contained therein be adopted for
implementation.
ALL of which is respectfully submitted,
Respectfully Submitted
~~
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Mark McDonald,
Chief Administrative Officer.
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: January 10, 2005
SUBJECT: Endorsement of Best Practices Under the National Guide for Sustainable
Municipal Infrastructures
Introduction
The National Guide to Sustainable Municipal Infrastructures (InfraGuide) is a free service
that develops the best practices in infrastructure planning, increasing service levels while
decreasing operational costs. With leadership from a committee of predominately
municipal employees from across Canada over 300 volunteers are actively involved in the
development of the "best management practices". The initial scope includes the areas of
environmental protocols, potable water, storm and wastewater and municipal roads.
InfraGuide is lead by The Federation of Canadian Municipalities in partnership with the
National Research Council. Continued funding is premised on the support and success of
InfraGuide. Endorsement will ensure the continuation of the project,
Discussion
Currently as a result of the InfraGuide there is a series of more than 30 "best management
practices" in six categories to assist municipal employees with decision making in the
specific areas of municipal infrastructure. Categories include: potable water, municipal
roads and sidewalks, storm and wastewater, decision-making and investment planning,
and environmental protocols.
The County of Elgin owns & operates extensive civil infrastructures currently included in
the scope of InfraGuide. The Guide allows municipalities to encompass information on a
national basis that enables infrastructures to be delivered more cost effectively while
respecting the social & environmental needs of the community.
InfraGuide will allow the County to share and learn from other Canadian communities.
Formal adoption and application of national best practices by the County of Elgin will
provide a nationally endorsed framework within which local infrastructure decisions can be
made that will support long-term sustainable civil infrastructures within the County of
Elgin.
Conclusion
Adoption of nationally recognized best practices demonstrates leadership in quality service
delivery.
Municipal endorsement will aid in the continuing funding and support of the project.
Endorsement of the guides means that the County of Elgin is in support of the guidelines
and they will be used if deemed appropriate and does not commit the County to the use of
the guidelines.
Recommendation
That the County of Elgin endorse the best practice concept from the National Guide to
Sustainable Municipal Infrastructure (InfraGuide) and apply the practices when deemed
appropriate,
Respectfully Submitted,
Approved for Submission,
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Clayton Watters,
Director, Engineering Services
Mark G. McDonald,
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance & Emergency Management Coordinator
DATE: January 7, 2005
SUBJECT: Ambulance Performance Update
INTRODUCTION:
A Quarterly Report regarding the performance of Elgin-St. Thomas EMS was received
from Thames EMS in December for the time period July 1 st to September 30th, 2004.
A Performance Review of Thames EMS was conducted December 9th, 2004 as required
by the ambulance service contract.
This report is an update of those two evaluations provided for Council's information.
DISCUSSION:
Quarterly Report (July -September 2004)
With respect to the Quarterly Report, chute time (the crew mobile within two minutes of
receiving the dispatch) compliance standards in St. Thomas were consistently met for
Code 3 and 4 calls. Code 4 compliance figures ranged from 96.5% to 97.1 % and Code 3
compliance ranged from 94.2% to 94.4%.
In the County stations (Aylmer, Dutton, Rodney) chute time compliance on Code 4 calls
ranged from 96.4% to 97.7% and Code 3 calls from 94.3% to 97.4% during this reporting
period.
The average response times in St. Thomas improved over the reporting period from 13
to 11 minutes. In the County stations average response times also improved over this
time frame from 18 minutes to 14 minutes. These figures will always vary with the number
of calls, distance travelled, and weather/traffic conditions. The general trend is monitored
taking into account the time of year.
During the reporting period, Elgin-St. Thomas EMS staff participated in 87.5 hours of
public relations events such as the Police-Fire CanlAm Games in July, Kids n'Kops Day in
August and the Fire Muster in September.
Elgin-St. Thomas EMS vehicles were involved in two minor accidents resulting in $475 in
damages and 5 WSIB reports were filed. All employees have returned to full duties.
Nine letterslcards of thankslappreciation were received, one complaint was received,
investigated and no further action was warranted. Management and Health and Safety
Committee members received training in Bill C-45 regarding criminal liability of
organizations when dealing with health and safety issues.
Performance Review
As per Schedule "H" Performance -Based Incentive Plan of the Ambulance Service
Contract, the second performance review of Thames EMS of 2004 was conducted
December 9th, by the Ambulance & Emergency Management Coordinator and Director of
Finance.
Out of a possible score of 110, Thames EMS scored 101 points. Briefly, the
Performance Criteria reviewed included: Shift Coverage- no incidences of downstaffing
occurred; Reaction Times- generally performance has been very good; Paramedic Staff
Recruitment and Training- currently 44 FT and 22 PT positions; Labour/Management
Environment - it is expected union will provide notice of intent to bargain early in the new
year; CQIIQA - Ambulance Call Report audits conducted, new HR database to help
manage personnel compliance standards; Records and Reports - MOH Certification has
been received, quarterly budget meetings suggested; Ambulance Stations - no issues;
Readiness of Personnel, Vehicles and Equipment - 2 new vehicles to be purchased in
2005, preventative maintenance of defibrillators is to be resolved; Security and
Continuity of Service - contingency plan re Thames Mgt was received, door entry codes
in all bases have been changed, vehicle security keyless entry discussed; Interaction
with Client and Stakeholders - area of strength for operators; and Value Added - this
year, staff participated in 178 hours of public relations, Thames EMS key participation in
base building process.
CONCLUSION:
Generally, staff have been very pleased with Elgin-St. Thomas EMS since its transition in
January of 2004. Strides have been made in improving the service provided to the public.
Reports that provide good information regarding service performance are now available to
the county. Positive and effective working relations have been developed between the
contractor and the county.
RECOMMENDATION:
This report is presented for Council's information.
Respectfully Submitted
Approved for Submission
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MarI<G:-Me:J:;;1al~
Chief Administrative Officer
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Larys~ Andrusiak
Ambulance and Emergency
Management Coordinator
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Manager of Archives
Cathy Bishop, Director of Library Services
DATE: 15 December 2004
SUBJECT: Archives' 2004 Annual Report
INTRODUCTIO~
This report provides an overview of the Archives' activities and operations for the year
beginning January 1st, 2004.
DISCUSSION:
The mandate of the Elgin County Archives is established through By-law No. 01-21. This by-
law governs the Archives' operations with respect to acquisition, preservation and public
access. The size of the Archives collection currently stands at approximately 400 linear
metres of records as well as over a hundred thousand photographs and several hundred
maps. The Archives has a full-time staff of two comprised of the Manager of Archives and
Archivist Assistant plus a summer student position. There were also two grant-funded contact
positions during the past year. The Manager of Archives is pleased to report the following
activities and statistics over the past year:
Usage (for the period January 1st, 2004 to December 15th, 2004)
}> Patron Visits: 390. This figure represents the number of individuals who formally
registered to use the Archives. The average user session was approximately three hours.
Usage was steady from April until October and was particularly heavy during summer
months. The following is a breakdown of the origin of these visitors:
St. Thomas -110; Elgin County - 121; Ontario - 126; United States - 29; Other Provinces
-4.
These figures represent a rise of over a hundred and fifty patrons from the previous year,
further evidence that awareness about the archives is increasing since its opening in 2002.
The number of patrons from the United States and other parts of Ontario also indicates
that researchers are willing to travel significant distances to consult the collection.
}> Telephone I Letter I Electronic Mail Inquiries: 1800. The Archives periodically tracked
the number of weekly telephone calls, letters and/or electronic mail messages it received
inquiring about the Archives' collections (i.e. non-administrative inquiries). Many of these
were answered by Archives' staff without requiring a patron visit. On average, the
Archives handled 35 research inquiries per week, leading to the figure of approximately
1800 for the year. Electronic mail constituted the vast majority of these inquiries and this
trend is expected to continue given the archives' popular Internet presence.
).> Research Topics: Genealogy was by far the largest use at approximately 70 per cent of
all patrons, with Scott-Sefton Studio photographs comprising another 20 per cent. Other
topics of research included: House of Industry, built heritage, agricultural fairs and plowing
matches, women's institutes, property assessment changes, military history, school
sections, Alma College, environmental site assessments, architecture, railway stations,
mills, theatres and harbour/pier companies.
Website Statistics
The archives has established a vibrant web presence at www.elgin.ca. Webmasters for the
past year were Michael Manchester, formerly of Malahide, and Michelle Echlin of St. Thomas.
The site is now the archives most important public awareness tool. Several updates were
completed during the past year, including the addition of over four hundred photographs from
the Scott Studio collection and an inventory of records from the Alma College collection. The
archives is also in the final stages of converting its databases for on-line access. The
following are statistics on usage of the archives' site over the past year:
Visitor Sessions, 2004:
Average Session Length:
Countries of Origin:
19,067
11 minutes, 30 seconds
United States, 81 per cent; Canada, 13 per cent; all other
countries, 6 per cent.
There were visitors from over thirty countries and from all parts of the world, including the
United Kingdom, most European countries, Mexico, Australia, Thailand, Fiji, Brazil and the
Philippines.
For Council's information, visitor sessions measures the number of users who interacted with
the site as opposed to those making a simple hit. (For reference purposes, total hits to the
site numbered over two hundred thousand.) The above statistics speak well to the site's
quality and depth. The best sign that the site is well crafted is the average session length at
over eleven minutes. Very few sites maintain user interest for even a minute. The number of
repeat visitors to the site is also very high, a sign that users appreciate the regular updates.
The website will continue to be an integral part of the archives' operations as public
expectations for digital content increases. It will therefore require a growing proportion of
resources. The on-line publishing of the archives' databases is also bound to increase
interest in the collection, meaning existing staff will need to devote an even larger proportion
of time towards reference services in the future.
Municipal Transfers
The Archives continues to work on the protection and transfer of records from local
municipalities, particularly those that existed prior to amalgamation in 1998. This is a very
time-consuming process involving a large volume of records but progress was nevertheless
made in the past year. The following is a summary of activity and future timelines for each
municipality:
).> West Elgin: Transfers for West Lome, Rodney and Aldborough completed in 2003;
).> Southwold: Records covering the period 1850 to approximately 1998 were inventoried
and transferred during the past year and an agreement was established with the
municipality in October;
~ Bayham: Significant progress was made on the transfer of records of the former Villages
of Vienna and Port Burwell as well as the Township of Bayham. These transfers will likely
be completed in early 2005;
~ Dutton-Dunwich: Inventory work to begin in 2005;
~ Malahide: Inventory work for South Dorchester and Malahide proposed for 2006;
~ Aylmer: Inventory work proposed for 2007;
~ Central Elgin: Inventory work on records of Yarmouth, Port Stanley and Belmont
proposed for 2008;
Private Acquisitions
The following are highlights of the numerous non-municipal acquisitions made by the Archives
over the past year:
~ Dr. Harry Jamieson Hart letters, 1914-1918 (First World War letters)
~ The Dutton Advance, 1889-2001 (all hard copies);
~ Fire Insurance maps, various communities;
~ Roy Jewall scrapbooks, Dutton (agricultural broadcaster and columnist);
~ Women's Institute Tweedsmuir histories and minute books for Crinan and Payne's Mills;
~ Anderson Department store I Anderson estate records and photographs, 1896-1988;
~ St. Thomas Collegiate Institute yearbooks and photographs, 1909-1965;
~ McNeill Funeral Home records, Dutton 1931-1947
~ West Lome Continuation School registers, 1917-1951
~ U.S. Bureau of Customs records re: prohibition and local railways, 1930's.
Microfilm Collection
Microfilm remains the medium of choice for preservation copying of archival records. The
Archives' collection has grown to approximately 1600 reels, comprising material such as local
municipal records, census returns, local newspapers and land records. Several microfilming
projects were completed during the past year, including updates to all County newspapers,
House of Industry records and West Elgin municipal records. Negatives of the St. Thomas
Times-Journal were also purchased with the support of the Elgin St. Thomas Archives
Association and the Elgin County Branch of the Ontario Genealogical Society.
The Archives has been working in partnership with a company called Cold North Wind in
Ottawa to scan microfilms of local newspapers for on-line searching and access via a portal
called "Paper of Record" (www.paperofrecord.com). A pilot project was completed on the
Dutton Advance with excellent results. The Aylmer Express and the Dutton Advance have
now been sent away in their entirety for scanning and will be available for on-line access in
early 2005. The archives has secured permission from the respective publishers for this
project.
Records and Document Management
An important component of the Archives' mandate is to preside over active records
management within all County departments. The Archivist is responsible for maintenance of
the County's records retention by-law and ensuring that all schedules are enforced. The
Archives also provides assistance on information management practices under the terms of
provincial legislation, including the Municipal Act and the Municipal Freedom of Information
and Protection of Privacy Act. The following are highlights of the Archives' activities with
respect to records management over the past year:
~ A new records retention by-law was approved by Council: This comprehensive policy
governs the use and retention of all County records and will be updated on an annual
basis;
~ Records destruction: The Archives presided over the secure shredding of several hundred
boxes of County documents that are no longer needed for operational purposes;
~ Access and privacy compliance: The Manager of Archives attended workshops on the
Personal Health Information Protection Act which came into effect in 2004. Policies are
currently being developed to comply with the legislation on behalf of the County's long
term care facilities and ambulance services;
~ Electronic Document Management: The Archivist is working with all County departments
to implement an electronic document management system called Laserfiche. This
software facilitates electronic storage and retrieval of documents for immediate access.
The Manager of Archives has submitted an application to the federal government's Job
Creation Partnerships Program to fund a position to scan documents to the system in
2005. Additional software was also purchased to make documents available to the public
via the Internet which will form a major contribution to the County's participation in the
Elgin Connects portal. Implementation of this software will be a major priority in 2005.
Elgin County Visual Heritage Project
This project entailed the creation of a documentary and interactive website profiling the
County's history for distribution in local schools, museums and tourist sites. The project was
produced by an organization called the Living History Multimedia Association in collaboration
with the County, the City of Sl Thomas and the St. Thomas-Elgin Tourist Association. The
archives acted as the "home-base" for this production and provided extensive content. The
documentary will launched in February 2005.
Other Special Projects and Outreach
The Archives engaged in the following special projects during the past year:
~ ''Yesterday and Today" feature in the St. Thomas Times-Journal - This involves the daily
publication of a photograph from the Scott Studio collection. The public is encouraged to
contact the Archives with further information about the photo or to request a copy. The
Archives also receives a copy print of the photograph;
~ Participation in virtual exhibits sponsored by the Archives Association of Ontario and the
Canadian Council of Archives on sources for genealogy and the Scott Studio respectively;
~ Provision of photographs and research for a documentary on John Kenneth Galbraith
which aired on CBC television in March;
~ Provision of photographs and research to commemorate International Women's Week in
partnership with Violence Against Women, Services Elgin County;
~ Several outreach initiatives with the Elgin County Branch of the Ontario Genealogical
Society, including publication of articles in the provincial journal Families on general
resources and the House of Industry;
~ Launch of the Alma College collection - The Warden presided over a ceremony to launch
the collection. The archives received excellent media coverage for this event, including
stories in the Sf. Thomas Times-Journal and the London Free Press as well as television
coverage on the "New PL";
~ Participation in a partnership with the Aylmer & District Museum to preserve and microfilm
the Springfield Echo newspaper;
~ A profile of collections pertaining to local business and industry for a special edition of the
St. Thomas Times-Joumal entitled Business & Industrial Review, 2004
~ Hosting of Rogers Cable Television's "First Local" program which ran for one week in late
March;
~ Photographs and research for a display commemorating the 50th Anniversary of the St.
Thomas-Elgin General Hospital;
~ Hosting of tours on behalf of Middlemarch and Yarmouth Glen Women's Institutes as well
as delegates from Women's College Hospital in Toronto;
~ Photographs and research for the St. Thomas Downtown Development Board's banner art
project to be launched in 2005;
~ Participation in practicum placements for archival studies students at the University of
Western Ontario's Faculty of Information and Media Studies;
~ On-site display at the Wallacetown Fair.
In addition, the Manager of Archives serves the following organizations in either an executive
or advisory capacity: Bayham Culture Committee, Port Burwell Marine Museum Committee,
Edison Museum Committee, Middlesex County Archives Advisory Committee, Archives
Association of Ontario, Canadian Council of Archives and Association of Canadian Archivists.
Speaking Engagements I Presentations
The Manager of Archives made presentations to a number of groups within the community
during the past year, inCluding:
~ Union Volunteer Fire Fighters;
~ Elgin County Branch - Ontario Genealogical Society;
~ University of Western Ontario - Faculty of Information and Media Studies;
~ Women's Probus Club of London;
~ Middlemarch Women's Institute;
~ Middlesex County Branch - Ontario Genealogical Society;
~ Elgin Connects.
Volunteers
The Archives has benefited greatly from the services of volunteers over the past year. The
members of the Elgin St. Thomas Archives Association, under the direction of Mr. John
Martyn, continue to be strong advocates for the Archives in the community. Mr. Ken Verrell
of the Elgin Photographic Heritage Society has devoted countless hours in providing
guidance with the Scott Studio collection, particularly submission of photographs to the
Times-Journal and orders for re-prints. The members of the Elgin County Branch of the
Ontario Genealogical Society have also been of tremendous support to the Archives,
furnishing the reference room with their numerous publications. Mr. Jim McCallum, Branch
President, deserves special recognition in this regard. The members of the Alma College
International Alumnae Association also continue to support and promote the college's
collection at the Archives.
Hours of Operation
The Archives' reference room is currently open from 10:00 am to 4:00 pm Tuesday to Friday,
plus Tuesday evening by appointment only from 6:00 pm to 9:00 pm. Staff work regular
business hours from Monday to Friday with lieu time granted if there is a Tuesday evening
appointment. There has been little in the way of feedback regarding these hours, although a
few patrons have commented that they would like non-business hours increased, either
evenings or weekends.
Financial Analysis
The Archives 2004 operating budget was approximately $170,000. This budget supported
staff wages, collection expenses, records management activities and community outreach.
Revenue from sales of photographs, photocopies and archival services was approximately
$3000 in 2004, on target with budget projections for the year.
During the past year, the Archives also received the following donations or grants, all of
which have been duly acknowledged:
~ $8200 from the Canadian Council of Archives for the development of preservation policies
and conservation work on the Elgin County Clerk's collection;
~ $6000 from the Elgin St. Thomas Archives Association for the purchase of negative
microfilms of the St. Thomas Times-Journal;
~ $1000 from the Elgin County Branch - Ontario Genealogical Society Association for the
purchase of negative microfilms of the St. Thomas Times-Jouma/.
An appraiser was contracted during the past year to assess the financial value of the
collections for both insurance and planning purposes. The current appraised value of the
collection is $1.35 million, with the Scott Studio collection rated as the most valuable. While
these figures are significant, on another level the collections are irreplaceable and their
immense historical value cannot be quantified.
The archives has submitted an application to the Canadian Cultural Property Export Review
Board for designation as a "Category A" institution under the Cultural Property Export and
Import Act. If approved, this designation will enable the archives to issue tax receipts for the
acquisition of cultural property, but only in certain situations. Approval is expected in 2005.
Facility
The Archives facility continues to perform well. Researcher capacity in the reference room
and microfilm area is rarely exceeded. Temperature and relative humidity levels have now
stabilized throughout the facility, although further adjustments will be necessary in 2005 to
bring humidity levels down slightly in summer months only.
Council should be aware that an expansion for the archives will be required in the very near
future. The Manager of Archives will be bringing forward proposals to expand the archives
within the Elgin County Administration Building sometime in 2005 for consideration as part of
the 2006 capital budget. Growth can largely be attributed to the steady acquisition of
municipal records.
CONCLUSION:
This report provides an overview of the Archives' 2004 operations for the information of
County Council.
RECOMMENDATION:
THAT this report be received as information.
ReS~ctfullY Submitted
~,I~_-
Brian Masschaele
Manager of Archives
/'
Approved for Submission
-trcr
Mark G.lJ!cuonaid
Chief Administrative Officer
-
A ./2.~
6'"
, ,
. .
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop
Director of Library Services
DATE:
January 9, 2005
SUBJECT:
Ontario Trillium Foundation - Small Community Libraries
INTRODUCTION:
The Minister of Culture has announced that small community libraries across
Ontario now qualify for Ontario Trillium Foundation grants under the Special
Initiative for Rural and Small Communities. This acknowledges the important
role small libraries playas a centre for community activities. There are
approximately 330 libraries serving these communities in Ontario.
DISCUSSION:
A number of questions have arisen from various municipalities on the Trillium
grant.
Staff has contacted Sheila Simpson, the Regional Program Manager for
Southwest London to help assist with the answers.
The Grants
Small libraries are eligible for grants up to $75,000 per year for five years.
Strategic projects must have a rural impact on attracting partners, increase
volunteer participation and benefit the community. Only Qill! grant will be offered
per Municip'alitv. For example, Bayham, which has three libraries is only eligible
for one graht. The County cannot apply for a Trillium grant if the Municipality
applies. In order to maximize the opportunity, staff is recommending that a
meeting be held with local CAO's and the Director of Library Services to
determine an application strategy.
Aoolication Deadlines
March 1, July 1, and November 1
Question:
Who can apply?
Answer:
Municipalitiesllibraries on behalf of libraries in communities with
populations of 20,000 or less.
Question:
What if a municipality has applied for a Trillium Grant in the past, can we
apply again for the library grant?
Answer:
Yes, municipalities can hold up to two grants at a time, if one of them is a
library grant.
Question.
What initiatives are supported?
Answer:
. Community programming to enhance literacy and learning
. Library furnishings, shelving etc.
. Training library patrons
. Library technology
. Library access: capital renovations and equipment to increase the use
of the library for people of all abilities (this could include projects such
as wheel chair accessible doors or items under the disabilities act)
Trillium dollars are not for new construction, only renovations to library
buildings.
Question:
What if more than one municipality in Elgin wanted to apply for a capital
renovation grant?
Answer:
. It would be a competition among Elgin municipalities as there is limited
funding earmarked for Elgin County
. Any dollars that Trillium has provided to Elgin County in general or to an
individual municipality in the past would be taken into consideration
Ms. Simpson suggested that since Elgin County is unique in that the
municipalities own the library buildings but County Council provides library
service, it would be in a municipality's best interest to have a capital renovation
application supported by the Director of Library ServicelCounty Council. Ms.
Simpson also indicated that the intention is to "share the wealth" within each
County among the municipalities.
Question:
If a municipality applies for a capital renovation grant, can the library also
apply for a grant for furnishings, equipment or a literacy program?
Answer:
No. Trillium will not accept two grant applications from one municipality.
Question:
If a municipality supports more than one library in the municipality, can
they apply for a capital renovation grant on behalf of each library?
Answer:
No. Only one application per municipality however, the library could
develop a grant application for a project that could benefit all libraries in the
municipality.
CONCLUSION:
Staff feel that it is important to take advantage of the library Trillium Grant for all
municipalities within Elgin County including the County. If any municipality is
contemplating submitting an application for a capital renovation project, or some
other eligible purchase (furnishings) staff would need to be informed to avoid
duplication to maximize the grant.
RECOMMENDATION:
That, in order to maximize the opportunity for financial assistance through the
Ontario Trillium Foundation, the Director of Library Services be authorized and
directed to organize a meeting of lower-tier CAO's to determine an application
strategy.
Respectfully Submitted
cC ~~/~-<A ~
Director of Library Services
Approved for S
ission
/
Mar~
Chief Administrative Officer
-
REPORT TO COUNCIL
FROM:
Melissa Lewis, Elgin Manor
Director of Senior Services
DATE:
January 10, 2005
SUBJECT:
Resident Accommodation Rates & Comfort Allowance
INTRODUCTION:
The Ministry of Health and Long-Term Care has communicated a formal notice
regarding the resident accommodation rates and comfort allowance for 2004/05.
DISCUSSION/CONCLUSION:
Historically, the provincial government passes a regulation to amend the long-term care
resident accommodation co-payment once each year in July. In 2004, the decision
regarding resident accommodation rates was delayed until December.
The Homes have now received correspondence from the Ministry of Health and Long-
Term Care outlining the changes for the 2004/05 resident rates.
. Resident Accommodation Rates - The province has announced that the co-
payment rates will be frozen at the existing levels for 2004/05. The current
maximum accommodation rates have been included for your information on the
attached Ministry advisory to residents of long-term care.
. Comfort Allowance -The comfort allowance has been increased $4.00 per
month, from $112 to $116. The allowance represents the guaranteed minimum
income residents keep for their personal discretionary spending. The increase is
retroactive to July 1, 2004 and will require support staff within the Homes to
complete a separate application process.
RECOMMENDATION:
THAT the report entitled Resident Accommodation Rates and Comfort Allowance be
received and filed.
Respectfully Submitted
Approved for Submission
~~ -J
Mark~
Chief Administrative Officer
-~/?.:>~--
Melissa Lewis, Elgin Manor
Director of Senior Services
Ministry of Health and
Long-Term Care
A newsle.tter for
residents in long-term care
homes.
Changes in the
Comfort Allowance
November 2004
There has been an increase of $4,,00 per month in the comfort
allowance _ the guaranteed minimum income that residents keep.
For the period ofJuly 1. 2004 to June 30, 2005, the monthly comfort
allowance has been set at $116,00 per month.
If your net income on your 2003 Notice of Assessment was
$19,115,,88 or less and you have been paying a reduced
accommodation rate, you maybe entitled to a further reduction in
your accommodation rate. You may also be entitled to a rebate of
up to $4,,00 per month for each full month you have been paying a
reduced accommodation rate, since July 1, 2004.
Uyau are a long-stay resident in basic accommodation and you did not
apply for a rate reduction or were not considered eligible for a rate
reduction, you may now be eligible for a reduction if your net income on
your 2003 Notice of Assessment was $19,163,,88 or less" You may apply
for a rate reduction at any time during the year by submitting an
Application for Reduction in Long-Term Care Home Accommodation
Fees with any supporting documents, to the Administrator of your home
If the reduced accommodation rate causes financial hardship for you
or your spouse!same.sex partner, you maybe eligible for an
exceptional circumstances reduction" Please contact the
Administrator of your home for more information
If you have any questions relating to the comfort allowance or how
to apply for a rate reduction, please speak with the Administrator of
your home or contact your local Ministry Regional Office.
::;1'1
You may contact the Ministry by writing or calling your respective
Regional Office:
Central East Regional Office
465 Davis Drive, 3m Floor Newmarket ON L3Y 8T2
(905) 954.4700 or 1 800486-4935
Central West Regional Office
201 City Centre Drive, Suite 301 Mississauga ON L5B 2T4
(905) 897-4610 or 1866716--4446
Central South Regional Office
119 King Street W", 11th floor Hamilton ON L8P 4Y7
(905) 546-8294 or 1 800461-7137
East Regional Office
10 Rideau Street, 8th Floor Ottawa ON KIN 9Jl
(613) 569.5602 or 1877-779-5559
-
South West Regional Office
231 Dundas Street, Suite 201 LondonONN6A IHl
(519) 675-7680 or 1 800663-3775
North Regional Office
159 Cedar Street, Suite 406 Sudbury ON P3E 6A5
(705) 564-3130 or 1 800 663-6965
Toronto Regional Office
55 8t. Clair Avenue West, 8th floor Toronto ON M4V 2Y7
(416) 327-8952 or 1 800595-9394
---
@ Ontario
REPORT TO COUNTY COUNCIL
FROM: Pat Vandevenne, Director of Senior Services!
Manager of Resident Care - Bobier Villa
DATE: January 17, 2005
SUBJECT: Pharmacy Services
INTRODUCTION:
Over the past five years, the following Local Pharmacies have provided support and
services to their respective home.
Hills Pharmacy, Aylmer for Terrace Lodge
Shoppers Drug Mart Pharmacy, Elm Wood Sq. St. Thomas for Elgin Manor
Highland Pharmacy, Dutton for Bobier Villa
DISCUSSION:
The Ministry of Health and Long Term Care carefully details the exact requirements of a
Pharmacy Service for Long Term Care Facilities in Ontario. Such areas include type of
service provided, hours of service, supplies, equipment, audits, participation in
professional advisory committee, attending interdiciplinary conferences, drug destruction,
drug reallocation, educational inservicing etc. Since January 2000, the current
Pharmacies have met or exceeded Ministry Standards.
CONCLUSION:
The Director of Senior Services for each home has carefully reviewed the Pharmacy
Service. All three Pharmacies have provided the necessary service to the homes. Council
should be made aware that no dollars are exchanged between the homes and the
Pharmacies as the billings go directly to the Ministry of Health and Long Term Care. This
is a service contract not a monetary one. Under our current purchasing policy the existing
pharmacies are considered preferred suppliers.
RECOMMENDATION:
That staff be authorized to renew Pharmacy contracts with the current providers for a five
year term.
Respectfully Submitted
t)Ai,NIo()~1bh~
Rhon-da Roberts
Director of Senior Services
Terrace Lodge
-~o--? ....
/ ",--_./
<~./~ --"
Melissa Lewis
Director of Senior Services
Elgin Manor
~ ()"".........d U /Jft'1 /\...R
Pat Vandevenne
Director of Senior Services/
Manager of Resident Care
Bobier Villa
2
Approved for Sub
~~
Ma~G. MCDonald /
Chief Actmio.istrativ~er
REPORT TO COUNTY COUNCIL
From:
Clayton Watters
Rhonda Roberts
Date:
December 6, 2004
Subject:
Enhancing quality of life for Alzheimers Residents at Terrace Lodge
INTRODUCTION: This proposal is being brought forward to council in consideration of
renovations of the existing secured Alzheimer Wing and servery at Terrace Lodge.
DISCUSSION: Terrace Lodge provides care to twenty-five residents with mid to later stage
Alzheimers. These residents reside on the lower north wing, which for safety purposes has
secured access. The secured access to and from the unit restricts the residents' freedom to
independently access all other recreation areas within the home and provides limited recreation
space.
Resident's are escorted to and from the main dining room three times daily. This process requires
additional time for staff to escort residents and monitor those at risk of elopement. The dining
process can be frequently delayed due to the escort process. It is not uncommon for a confused
resident to attempt to wander from the dining room, which places them at risk of elopement from
the home.
The area in which the Alzheimers residents dine is a makeshift extension of the main resident
dining room and extends into the hallway area. The residents require extensive assistance with
eating in an environment void of noise and distraction. These residents need additional time and
encouragement to eat cannot be rushed and are easily distracted. This area is open to a common
corridor that is a high traffic area and is not conducive to a quality and dignified dining experience.
There continues to be increased emphasis on nutrition and hydration within the long-term care
industry and for homes to provide a pleasurable dining experience for all residents. Previous
compliance visits have focused on the residents' quality of life as it relates to a "pleasurable dining
experience" .
Areas in need of improvement as related to a pleasurable dining experience include ensuring
protocols for meal service are in place. These protocols include an organised system, which
ensures each resident receives hislher appropriate meal in a safe location.
Every resident should receive the necessary supervision, encouragement, and assistance with the
intake of food and beverages at meals and snack-times. This encouragement andlor assistance
must be provided according to the resident's needs and preferences, and to promote hislher
safety, comfort, independence and dignity in eating and drinking.
The mealtime experience for residents should not be rushed. Staff must be available in the dining
room to provide assistance to those residents who require it and when they require it, as
documented in the resident's plan of care.
2
The existing secured unit may be perceived as an environmental restraint. By definition,
environmental restraints create barriers to a resident's freedom to move, for the purpose of
confining that resident to a specific geographical area or space in the home. Environmental
restraints include, but are not limited to areas of the home intended for residents' use and to which
there is no free access (secured units).
The secured unit consists of a short corridor and small lounge area. This is not a sufficient area to
conduct activities that meet the needs for the varying levels of cognitive impairment of the
residents. Only a small group of residents from the secured wing, with escort, can participate in
activities in other areas the home. Renovations to hallway and office areas adjacent to the
secured unit would provide a larger secured area and the ability to provide appropriate activities for
all residents on the unit.
The existing servery adjacent to the main dining room would require renovations to ensure an
adequate working are for the main dining room and proposed secured unit dining room. Increased
refrigeration should be included in the area to ensure proper food safety. Currently, the cabinetry
and work surfaces in the servery are of poor condition that poses an infection control and
sanitation concern and refrigeration space is limited.
This project is estimated at $230,000 and will include demolition, architectural, mechanical,
electrical and engineering. This amount is included in the draft 2005 capital budget.
CONCLUSION: The renovation plan would provide Terrace Lodge residents with a secured
and private dining room and appropriate activation area. Residents of the secured unit would be
given a needed opportunity to experience a pleasurable and dignified dining experience, which is
imperative to achieving, improved hydration and nutrition. This plan would offer a home-like
environment comparable in quality to that which is provided to residents of Elgin Manor and Bobier
Villa.
RECOMMENDATION:
THAT renovations to the Alzheimer wing and servery at Terrace Lodge proceed at an estimated
cost of $230,000.00.
Respectfully Submitted
(J()W~ ~.
A~~~
M - k~M' --rD' - .. /
ar C UIId.IU
Chief Administrative Officer
Clayton Watters
OiJLiunJ1mrt
Rhonda L. Robe~
Director of Senior Services - TL
REPORT TO COUNTY COUNCIL
From: Rhonda L. Roberts, Director of Senior Services-Terrace Lodge
Date: January 12,2005
Subject: eMI results
INTRODUCTIONIDISCUSSION:
The classification process for determining level of care funding for all long term care homes occurs
annually in the fall. Funding is calculated by using the home's CMI (case mix index) times the
amount funded by the Ministry of Health for the nursing and personal care envelope ($65.44). The
"new" CMI, as determined in fall, is then in effect for the upcoming year (April through March).
CONCLUSION: The new CMI for the 2005/2006 funding year for Terrace Lodge has
increased from 92.26 to 98.64. This will result in an additional $135,000 in funding for Terrace
Lodge.
RECOMMENDATION:
THAT this report is received by Council and filed.
Respectfully Submitted
(IMPJ;dJ~1lb 'i1P
Rhonda L. Roberts
Director of Senior Services - TL
Approved for Sub
~
- J
Mark Mc~
Chief Administrative Officer
CORRESPONDENCE - JANUARY 25. 2005
Items for Consideration
1. R. Millard, CAO./Clerk, Township of Malahide, with a resolution requesting the County
establish Community Safety Zones at the Springfield School. (ATTACHED)
2. Mayor David Burns, Town of Minto, with a resolution requesting the Federal Government
revive Bill C15A and initiate tougher laws to deal with offensive internet material linked to
pornography and violent crimes against children. (ATTACHED)
3. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, with a resolution concerning
unacceptable delays in the notification to Fire Rescue dispatch by the Central Ambulance
Communications Centre. (ATTACHED)
4. Denise Labele-Gelinas, City Clerk, City of Cornwall, with a resolution petitioning the Federal
Government to review the proposal of implementing a Medical Student Lottery offering
incentives to encourage Medical Students to remain in local communities. (ATTACHED)
5. Diane Cane, County Clerk, Northumberland County, with a resolution of support: 1) for the
City of Vaughn's resolution requesting the Province amend the legislation to clarify that the
Ontario Health Premium is intended as an increase to individual provincial income tax;
and 2) for the Northumberland Hill's Hospital and Campbellford Memorial Hospital's
request to the Provincial Government to develop a more effective alternative to Bill 8 to
improve delivery of Medicare. (ATTACHED)
6. Elaine McGregor-Morris, Chairperson, Elgin-St. Thomas Community Foundation, advising
the members of the Nominating Committee of the upcoming 2005 meeting. (ATTACHED)
7. Roberta Gillard, Sec.-Administrator, Elgin Federation of Agriculture, announcing the 2005
Annual Banquet, Dance and Hall of Fame Presentation, and requesting the County be a
"Gold Table Sponsor". (ATTACHED)
8. Mike and Janet Golding, requesting a donation to "The Rotary Club of St. Thomas Foundation:
re: Don Bosco, Tsunami Relief Fund". (ATTACHED)
9. Marie Knight Stanley, Deputy Clerk, Municipality of Clarington, with a resolution petitioning
the Province of Ontario to amend the Municipal Elections Act to provide for a four-year
term of office for municipal council members. (ATTACHED)
10. Karen Landry, Clerk, Town of Halton Hills, with a resolution in support of the City of
Hamilton's challenge to Bell to find a technical solution to the confusion created to the Bell
911 system by duplicate addresses. (ATTACHED)
11. Roger Anderson, President, Association of Municipalities, with an update of the
Association's activities and the 2005 Membership Invoice. (ATTACHED)
12. Carolyn Downs, City Clerk, City of Kingston, with a resolution calling on the Ontario
Government to stop the National Child Benefit Supplement claw back. (ATTACHED)
13. Federation of Canadian Municipalities, 2005-2006 Membership Invoice. (ATTACHED)
01/11/2005 11:57
7735334
MALAHIDE
PAGE I'l1
Township of
MALAHIDE
87 John. Street South,
Aylmer, Ont.rio N5H 2e3
Telephone: (519) 773-5344
Fax: (519) 773.5334
Email: malahide@township.maIahide.on.ca
www.townsh;p.....lahide.on.ca
January 1 i, LVV::>,
County of Elgin,
450 Sunset Drive,
St. Thomas, Ontario
N5R 5Vl
Atten.tion: Mr. Clayton Watters
Dear Sir:
RE: Springfield Cross-Walks.
.Further to a resolution passed by Council as follows:
THAT the County of Elj!;in be requested to establish Community Safety Zones at the
Springfield School with all costs to be borne by the Township of Malahide.
Can you please advise when this work will proceed,
Yours very truly,
TOWNSIDP OF MALAHJDE
~
R. MILLARD, C.A,O./CLERK
Copy - Council
H:\diana's fiIes\Randy 200':;:\county - spfd crmsingjanl1 "doc
RAJ>.>"DALL R. MILLARD
C.AO./Clcrk
Ern::liT~ ck~t{:@t(\wnf,hlp,:malZlhidc.tm.Cll
SUS,,"'! E. WILSON
Trea.llil'\\r
BmfliI: tre;'l~lJrer(")town!:hl.p.rnaJahidi!_!.m,~
The Corporation of the Town of Minto
5941 Highway #89, R.R. #1
Harriston, Ontario NOG lZO
Phone 5l9-338-25ll/Fax 519-338-2005
www.town.minto.on.ca
Tuesday, October 26, 2004
To: All Ontario Municipalities:
The Council of the Town of Minto at their regular Council meeting on October 20,2004 unanimously adopted
this Resolution:
WHEREAS:
The incidence of illegal and offensive content on-line is increasingly available; and
WHEREAS:
Offensive on-line content available to children is not a concern to parents in some cases; and
WHEREAS:
Children can be exposed involuntarily to offensive on-line content that escapes parental censure; and
WHEREAS:
Safe, wise and responsible internet use is at best voluntary; and
WHEREAS:
There are laws that apply to cyberspace that are not easily enforced; and
WHEREAS:
There has been an admitted link between internet pornography and violent crimes against children (Michael
Biere in Holly Jones' case); and
WHEREAS:
Bill C15A got stranded in the Senate at the election call in June, 2004; and
WHEREAS:
We the Council of The Town of Minto wish to make known our desire to protect children everywhere from
online sexual content;
THEREFORE:
The Town of Minto calls on the Federal Government to immediately begin the process of reviving Bill C15A
so that offensive internet material can be searched out and those responsible brought to justice;
AND FURTHER THAT:
Tougher laws for criminals be initiated and more resources be made available to law enforcement agencies
to outlaw pornography including but not limited to requiring ISP's to block certain sites when requested to
by law enforcement agencies;
AND FURTHER THAT:
This resolution be forwarded to all municipalities in Ontario for support, as well as copies to the Premier of
Ontario, Waterloo-Wellington M.P.P. Ted Arnott, CASE (Citizens Against Sexual Exploitation), the CRTC,
the RCMP, Perth-Wellington M.P. Gary Schellenberger, The Solicitor General of Canada, and the Prime
Minister of Canada.
I would request that you please present this Resolution to your members of Council for their consideration and
endorsement.
~ q)WMt ill"""",
CJ!H!E CO<RSPOCJU4q'JOg.[ OP CJ!H!E :MV:NICICPjfLIPY" OP
(!E:N1JR;lLL CEL() I:N
Please be advised that the Council of the Municipality of Central Elgin passed the following
resolution respecting Central Ambulance Communication Centre (CACC) dispatch of emergency
calis at their meeting dated Monday, December 13th, 2004:
WHEREAS the Municipality of Central Elgin has an agreement with the Ministry of Health
and Long-Term Care respecting Municipal Fire Rescue first response on medical calls;
AND WHEREAS the Ministry's Central Ambulance Communication Centre (CACC)
is responsible for notifying the Fire Rescue dispatch of emergency calls where a first
response agreement exists;
AND WHEREAS the Municipality's Fire Rescue service has had ongoing concerns with
unacceptable delays in the notification of the Fire Rescue dispatch of appropriate
emergency situations;
AND WHEREAS these delays in notification could resuit in more serious injury or
even loss of life;
NOW THEREFORE BE IT RESOLVED THA Tthe Council of the Municipality of Central
Elgin request the Minister of Health and Long-Term Care to fully investigate the deiays in
CACC notification of other emergency services; THAT the Minister ensure that CACC's
throughout Ontario have sufficient resources, technical and personnel, to fulfili their
obligations to the public; AND FURTHER THAT a copy of this resolution be forwarded to
the Hon. George Smitherman, MPP, Minister of Health and Long-Term Care; the
Honourable Steve Peters, MPP, Elgin-Middlesex-London; the Ontario Association of Fire
Chiefs; and all other municipalities in Ontario for their endorsement.
CARRIED UNANIMOUSLY.
The Municipality of Central Elgin respectfuliy requests support for this resolution from all Ontario
municipaiities.
Dianne Wilson
Deputy Clerk
Municipality of Central Elgin
450 Sunset Drive
SI. Thomas, ON N5R 5V1
Phone - 631-4860 exl. 286
Fax - 631-4036
Emai/- dwiison@centraleigin.org
. O'onna Butcher -' Resolution _ Cornwall_ 2065Jan4J'o~t Seconciary Medical Recruitment.wpd
OFFICE OF THE CITY CLERK
Bureau de la Secretaire Municipale
Co~all
P.O. Box I C.P. 877
360 rue Pitt Street
Cornwall, Ontario K6H 5T9
Phone (613) 932-6252
Fax (613) 932-8145
Denise Labelle-Gelinas
City Clerk I Secretaire municipale
(613) 930-2787, ext.2537
E-Mail n/Jelin::i!=;((1)r:itvmmw:::Illnn .r:S!
Manon Poirier
Acting Deputy Clerk I Secretaire municipale adjointe par interim
Administrative Assistant I Assistante administrative
(613) 930-2787 ext 2316
EMMail mnniriertrodtv_c.ornwall.on.ca
January 4, 2005
To Ontario Municipalities
RE: POST SECONDARY MEDICAL RECRUITMENT
The Council of The Corporation of the City of Cornwall, at its reguiar meeting of Monday, December
13, 2004, endorsed the following Resolution:
WHEREAS Municlpaiities across Canada are experiencin9 a huge shortage of certified Medical
Doctors to service their citizens; and
WHEREAS the Federal Government must rec09nize the insufficiency of Medical Doctors and the need
to accept a higher level of post secondary applications within the Medical Education; and
WHEREAS the Federal Government must also recognize that many of our graduating medical
students are iured by the bonuses and higher salaries offered to our Canadian Doctors: and
WHEREAS the Federal Government is being urged to create a locai provincial lottery system that
would recognize 500 provincial students qualified to be accepted Into post secondary education within
the medical field: and
WHEREAS the lottery would offer incentives to Medical Students by offering to enter an Agreement
that would pay for up to 50% of the cost of completin9 their Medicai Education and where upon
acceptance, that the Medical Students also accepts, upon graduating, work for a minimum of five
years within the community iast resided in prior to the Post Secondary Education.
NOW THEREFORE BE IT RESOLVED THAT The Corporation of the City of Cornwall petition the
Federal Government to seriously review the proposal of implementing a Medical Student Lottery; and
further, that this resolution be forwarded to our local M.P., M.P.P. Federation of Canadian
Municipaiities, Association of Municipalities of Ontario and all other municipalities within the province of
Ontario for their support .
Please accept this letter as a formal request for your support in obtaining both the Provincial and
Federal Governments to recognize the need for a serious review of implementing a Medical Student
Lottery.
Respectfully,
(',
~
THE CORPORATION OF THE CITY OF CORNWALL
DENISE LABELLE-GELINAS, C.M.O.
CITY CLERK
DLG/mp
~
December 17, 2004
"
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Mr. Lou Rinaldi, MPP
Northumberland County
1005 Elgin Street West
Suite 303
Cobourg, ON K9A 5J4
Dear Mr. Rinaldi:
RE: Ontario Health Premium
At the December 15th, 2004 Session of County Council, the following resolution of
support was passed:
297:12:04 CC MOVED BY Councillor Rick Austin
SECONDED BY Conncillor Elie Dekeyser
WHEREAS correspondence has been received from the City of Vaughan requesting
support for their resolution requesting the provincial government to take the necessary
steps to enact an amendment to the legislation which clarifies the position of the
government that the introduction of the Ontario Health Premium is intended as an
increase to individual provincial income tax;
NOW THEREFORE BE IT RESOLVED that the Council of the County of
Northumberland support the resolution received from the City of Vaughan and that
copies of this resolution of support be forwarded to MPP Lou Rinaldi and the appropriate
ministries and all Ontario municipalities.
CARRIED
Mr. Rinaldi, I assume that you will direct this Council Resolution of support to the
appropriate provincial ministries and I will forward this letter to AMO for their
circulation to all Ontario municipalities.
Yours truly,
Diane Cane, A.M.C.T., CMM III
County Clerk
COUNTY OF NORTHUMBERLAND
RESOLUTION
MARCH 17T~ 2004, COUNCIL SESSION
68:03:04 CC
MOVED BY Councillor Peter Delanty
SECONDED BY Councillor William Finley
WHEREAS representatives from the Northumberland Hill's Hospital and the
Campellford Memorial Hospital attended Council to request support for their
request to the Provincial Government to develop a much more effective
alternative, which will improve delivery of Medicare, in place of Bill 8 as it now
stands;
NOW THEREFORE BE IT RESOLVED that the Council of the Corporation
of the County of Northumberland strongly supports the position of the hospitals in
Northumberland, as well as the concern that all hospital staff's interests be
protected, and further that a letter of support be forwarded to MPP Lou Rinaldi
and the Ministry of Health and other related ministries,
CARRIED
January 5, 2005
iia(r:1'j~~~/Etw
Elgin - St. Thomas
Community
Foundation
Jim McIntyre, Warden
The County of Elgin
450 Sunset Drive
SI. Thomas ON N5R 5V1
JAM 'I 2bOS
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Dear Mr. McIntyre,
l'm writing to you about the Nominating Committee of the new Elgin-St. Thomas Community
Foundation.
Here's a little background about the Foundation. It was incolporated in December 2003 and
received its registered charitable status in April 2004. The Foundation accepts donations and endowed
funds are invested. The interest on investment from these endowed gifts flows back to charities in Elgin
and St. Thomas, forever. Grants from the Foundation are made in the areas of Arts& Culture, Recreation,
Education, Social Services and the Environment.
The by-laws of the E1gin-St. Thomas Community Foundation call for community leaders or their
designates to serve annually on the Nominating Committee. This Nominating Committee is comprised of
six persons holding the following offices:
a) The Mayor of the City of St. Thomas;
b) The Warden of the County of Elgin;
c) The President of the Elgin-St. Thomas United Way;
d) The Chair of the St. Thomas and District Chamber of Commerce;
e) The President of the Elgin County Law Association; and
f) The Principal ofFansbawe College, St Thomas, Ontario.
The Foundation by-laws call for this Nominating Committee to meet at least once a year. The
procedure for this meeting is to be determined by the Nominating Committee. A majority of the members
of the Nominating Committee, present in person or by their appointed representatives, constitutes a
quorum of the Nominating Committee.
In advance of the Nominating Cv~,,~e meeting, The Board of Directors of the E1gin-St Thomas
Community Foundation will source a list of suggested names and terms of office and will forward this list
to the members of the Nominating Committee.
The Annual Meeting of the Foundation is anticipated to take place before the end of March 2005. We
anticipate forwarding the list of names to the Nominating Committee no later than February 15.
We look forward to you taking part in this important civic process for the advancement of Elgin and
St. Thomas. Could you confirm your participation no later than January 3 l, 2005?
A Foundation brochure is included for your consideration.
Yours truly, 0 5h-; r-1I 9r-y
r....,.. (1..'7/ <:9-1- .,.
E~cGregOr-MOrriS ~
Ch~pv~~on
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300 South Edgeware Road, St. Thomas, ON N5P 4L1
Phone: (519) 637-8230 1-800-319-5523
Registration Charitable No. 86533 7109 RROOOl
ELGIN FEDERATION OF AGRICULTURE
Farmers Workingfor Farmers
President
Donna Lunn
(519)644-0316
(519)644-2625 (fax)
Ernail:
Lunnfarms@amtelecorn.net
Q!
ECFDC Office
. .' 'il\~~~5l1?)633-7597, ext 27
;- ,IS1 Vff h~9)633-5070 (fax)
Donna@elgincfdc.ca
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TO ALL FORMER 'GOLD TABLE S'PONSORS'
Re: Elgin Federation of Agriculture
Annual Banquet & Dance & Hall of Fame Presentations
Secretary-Administrator
clo Roberta Gillard,
R R 4 St. Thomas, On ,N5P 388
Phone: 519-633-3719
Email: robert;<gillard@Sympatico.ca
Q!
Elgin Agriculture Centre
Tues & Thurs, 11 am 10 3 pm
Phone!Fax: (519)633-0114
Jannary, 2005
The Elgin Federation of Agriculture is holding it's annnal Banquet & Dance, Saturday evening, February Sth, 200S
at 81. Anne's Centre, 51. Thomas. Social bour begins at 6:30 pm with dinner served at 7:00 pm. There will be a Guest
Speaker, Hall of Fame presentations with a dance to follow.
In previous years, we have encouraged businesses to be a 'Gold Table Sponsor' at our banqnet and we are asking if
you would consider doing this again this year. Sponsorship of a gold table entails a commitment on your part of $120 payable
to the Elgin Federation of Agriculture and a commitment on our part offorwardlng four tickets to you plus seating you at a
'Gold Table', and advertising our sponsors the night of the banquet.
I will be in touch with you soon to get what we hope is a 'positive' answer from you. The agricultural cu,wHw,ity
of Elgin County appreciates your participation.
We do give away door prizes this evening also and if you could donate a door prize or two, please bring it with you
that evening or contact me and I will see that it gets picked up.
We thank you for your interest in the Elgin Federation of Agriculture and me agricultural community of Elgin County
which it serves. It is mese sponsorships which help to make me evening a success.
Sincerely,
~fl-d~
Roberta Gillard
See-Administrator
Elgin Federation of Agriculture
Fanners Workingfor Farmers
Warden, Jim Mcintyre
450 Sunset Drive,
St. Thomas, On.
Dear Jim;
As a follow up to our meeting on January 5th, 2005, I am forwarding our formal
request for financial assistance to the Don Bosco Technical Institute, Negombo,
Sri Lanka.
During the summer of 2004, Janet and I spent three months in Sri Lanka under
the auspices of the Canadian Executive Services Organization. During this
period we volunteered our services at two Don Bosco, TechnicalNocational
Institutions. The second of our two assignments was in Negombo, Sri Lanka
which is located on the west coast just north of Colombo, the capital of Sri Lanka.
Recently we were e-mailed by Father Shiran, the director of the Negombo facility,
for assistance. Due to the Tsunami, this region suffered considerable damage
both in property and human lives. Currently, the Negombo, Don Bosco facility
has taken in over 500 refugees and many orphaned children. Their immediate
need is financial, to enable this institution to purchase food and clothing for these
people left homeless by the Tsunami.
On behalf of the Don Bosco Institute, we are requesting consideration of a
donation from the Council of the County of Elgin, to help sustain these storm
refugees during this time while they await more long-term assistance from the
International Communities. The relief fund is named "The Rotary Club of St.
Thomas Foundation; re: Don Bosco, Tsunami Relief Fund". We have been
granted permission from the St. Thomas Rotary Club with cooperation with TD-
Canada Trust to enable tax receipts to be issued to all donors. The monies will
be electronically transferred from TD-Canada Trust to the Don Bosco Technical
Institutes account for the purposes outlined by the school's director. Your
consideration to this request would provide vital life sustenance to these people
in distress.
Sincerely,
Mike and Janet Golding
1521/2 Fairview Avenue
St. Thomas, On.N5R 4X9
631-9707
Page 1 01'6
?!:ike Goid:r:~
"'"
Sent:
Attach:
Subject:
"Don Bosco Technical Centre, Negombo, Sri Lanka" <dbtcn@sit.lk>
"T.Krapels" <t.krape!s@wor!donline.nl>; "Dennis iddamalgoda"
<dennislddamalgoda@yahoo.com>; "i\.1arj Ellen Duke" <mal)'eiienduke@yahoo.com>; Hmahesh
ranatunga" <roshantha@nets!er.com>; "Michelle Soude!" <MichelieB@cfcausa.org>; "gallage
rernando" <ga!lagef@yahoo.com>; "piero" <piero.soo@iibero.it>; "matteo"
<matteo_ferrario@Hbero.it>; "Bordeleau, Caroie: SEN" <BORDEC@SEN.PARL.GG.CA>; "Berme
Kattner' <bernie.katlfler@nimbus380.com>; <wantok84@pctmaii.net>~ <m9oidi{1g@fallcoi.com>~
<Geoff. Granner@service.britgas.co.uk>; <sjaison@sariq.org>; <d. h .Iehner@tiscalinet.ch>
Saturday, January 01, 2005 3:55 AM
3a.jpg: Tsunamis Effected BEach Children. doc; 1 a.jpg; 2a.jpg
News from Negombo
rfom:
To:
Dear friends of Don Bosco Negollloo, Sri Lanka,
We L'1ank you all for your prayers and concern. The situation tor the thousands of affected people has
not become much better. All the hundred thousands of people who lost their houses in the north. south,
east and west are stilI to be settled. They will have to stay for a longer period in the refugee camps, like
O'lIS;.... 1\.T'::'f)-omb" Rj;(lht nO''1r "'11f.>. arp h"StlI'n,'f ~"rp thon 41.0 ......eon1p mnder tlhpill 170 0h"d""u '-"11A s",',Jl "n
'- "-1..;' -"-".......b :..:.. ......... is.I."- ... \'l' 'i...... ..... V "'"I:;; ....I..i.v........ (..U -'" p y.n...,"," .1..........1.,......1..1. ;.~.. '-U-_..... .. A V A
the increase. We are providing them shelter, tood, clothes and medical assistance.
Apart from the inunediate and long term projects mentioned in the attachment, we wiil try IO rehabilitate
50 total orphans with a homely environment together wit.l-t counseling, ducation and recreation in our
boarding here in the Centre. And we feel this is one of the most important tasks that we have to attend
to.
Vie L~a:.lk you all for your help and assistat"1ce in 'vvhat ever vv.a}' possible,
lYIay God bless you~
Yours in Christ,
Rev. Fr. Shiran
1/3/2005
'1! Project name: TsunarI1.is Effected
Be:lcn children & f:l!!liHes on 26.12.2004, in NegombQ.
2 Impl'empnt~n\J ^gpn0'.cI' '},\r~()
~ 1.~ _ ~~~...... \,U'- v .L'-'i..~ '-' .......",v. .l'l'-''-''
iVa!T],e
Don Bosco Technical Training Centre(DBTC)
Address
Ettukala, Negombo
Phone
(++94) 03122 38937, 22 24343
Fax
(++94) 0312238207
E-mail
dbtcn(a)slt.lk
3, Contact peison:
Rev. Fr. Shiran Karawgodage SDB, Director
4, (a) Particuiafs of the NGO:
4.1 Registration with the Government - VSSO G/48/52
Registration \^Jith Tertiary and Vocational Education Commission-
01-0049-0343.
4.2 Objectives of the organisation:
[Jon Bosco Tech.l1ical Centre(DBTC) Negombo IS a non profit, private socia! service
organization reaching out mainly to very poor, destitute, marginalized & school drop out
children and yuuth by way uf vucaiiDnal training with an integral rormaiion to be murally
sound and responsible citizen of the COnniI)'.
4.3: Brief description:
DBTe is a HOlviE thai fosiers a sense of belongingt a SCHOOL that lrIlparts an all
rou..l1u, education~ formation, a CHTJRCH that gives meaning to lifl;, a PL.i\ YGROLJ'ND
\vnere life is celebrated, to enhance respect for human rights and funda.Tflental freedom
hv n-rflvir11na ,nr:l AT, PRnTFCTT01\f to nromntf' ~lNt:::tln~hie f"_C'.rmClmlP, ~n(! ~nr,lal
~' 1--'- -,~~. Co '--.-.- ~~.-.--- . ''-_'~F~ '--- -~'- -'--- l-'~ ..~,~- ._'---~~~.~..~ -_..,_~-~_~,.,-_ ~~~_ -, --_,
development especially for the marginalized youth and cr.tildrcn irrespective of their
ethnlcitj.
Pruject Proposal is to assist Tsunamis Effected Beach children and their families on
');., 1") ..,n,p.," "I" ';"'TpH(}rnhn to. I"T n 'Tit- t" il- r ~ lll.'r,p.~ a' "a ]-" ~1I."lh~,p.
....~............, ;;q~ .. ''''L-B .....,u~.... g...... un ~. n ..ne.. no. ma . ....." s.... r~.... as !lO'''''' ..I......
it \vas t11.c day after C:iJTistluas 'when the effects of the Ea.rth Quake close to SUIl1atra
recording R,9 in the Richter Scale effected Eastern. Southern and part of the \Vestern
coast devastated the innocent lives of the around 25,000 and approximately one million
famil ies \vere made homeiess.
In Negombo, hundreds of families of our children - mostly in the fishing trade were
s\vept away and some of them lost all they had in their possession. At the moment vve are
concentrating on the fa.l\ilies of our children who need immediate attention as they are
t t.,. 1 to' , h' '1 T' ,.. 1 h' h 0
ramTIa lsea. \Vlt lOll Tooe ana $, elter as vvel. ney ","ere nVlng along t e neac es IT01TI
Kudapaduwa to Poruthota. As refugee these families are sheltered in the campus
numhering to 100 families.
.A~ Immediate needs:
Is to feed them \vith dry rations. medicIne. babv foods. bed ilnu beddings. clothes.
counsc:lling etc.
IllShort term needs:
To provide them vvith temporary shelLer in their respective localities to enable them to
carry on their nonnallives. In this regard they should be provided with cadjan huts with
basic home utensils
The Children need iminediate schooiing and therefore books and stationery,
'0
U11lrorms etc are necessarY.
C") Lon!! term needs:
Is to provide these families wiL.l-) a 10 v.' cust huuse to start off their
lives afresh on permanent basis. This should include healthy drinking \vater and sanitary
faciiities.
The envisaged costs for 300 families:
A) Per family requirements aTe for t\vo .I;veeks- Rs250x14
For 300 families = Rs 250x14x300= 1.050,000.00
Rs 1,050;000.00
Eurn 7300Jl0
~:Jl. -,nIl ",,.,...:1:__ L.U'^
V.I _1VV LdUJdH 111 l~ -
Rs 5UOOx300 - 1~500,OOO.OU
Euro 10,71-t28
C) Low' cost houses to be constructed:
13'x?]' = ?73 sq ft hou^e fa'" R,6,;r' = n.. '-'7 "50 r,o
~ . - """ . ~ \1_/ _ _t ~} I\..~ 1 f .,-t ,v
Furniture - Rs 16~OOO.OO per hOlise
Total per house Rs 193,450.00
Etiro 1,38i.i8
( I EUiO= SL Rs 140)
December 13, 2004
All Municipalities in Ontario
Re: Council - 4 Year Term
Our File No.: C07.GE
At a meeting held on December 13, 2004, the Council of the Municipality of
Clarington approved recommendation #GPA-515-04:
"WHEREAS the legislation of the Provinces of Nova Scotia,
Newfoundland/Labrador, New Brunswick and Quebec provides for a four-
year term for municipal councils;
AND WHEREAS the position of municipal councillor is becoming more
complicated, thereby requiring a longer learning period for new councillors;
AND WHEREAS municipal elections are becoming increasingly expensive
to administer;
AND WHEREAS Provincial elections are held every four years:
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality
of Clarington petition the Province of Ontario to amend the Municipal
Elections Act to provide for a four-year term of office for municipal council
members;
THAT the four-year term not conflict with the terms of the Provincial
members of parliament;
THAT this resolution be forwarded to all municipalities within the Province of
Ontario, to the Association of Municipalities of Ontario, and to the
Association of Municipal Managers, Clerks and Treasurers of Ontario for
endorsement; and
THAT a copy of this resolution be forwarded to The Honourable Dalton
McGuinty, Premier of Ontario, The Honourable John Gerretsen, Minister of
Municipal Affairs and Housing and to John O'Toole, MPP".
We seek your endorsement of this resolution which should be forwarded to the
Premier of Ontario, the Minister of Municipal Affairs and Housing, John O'Toole,
MPP, Association of Municipalities of Ontario, A.M.C.T.O. and a copy to the
undersigned.
Yours very truly,
Marie Knight Stanley, C.M.O., CMM III
Deputy Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L 1 C 3A6
905-623-3379 ext. 230
MKS*cd
Cc: The Honourable Dalton McGuinty, Premier of Ontario
Honourable David Young, Minister of Municipal Affairs and Housing
John O'Toole, MPP
Association of Municipalities of Ontario
A.M.C.T.O.
iIIt~!2ri~iIH~
December 10, 2004
Municipalities of Ontario
Dear Council:
Please be advised that Council for the Town of Halton Hills at its meeting of Monday,
November 8, 2004 adopted the following resolution:
WHEREAS amalgamations of municipalities in Ontario have created duplicate addresses
within the new municipalities;
AND WHEREAS the potential for confusion is created due to the Bell 911 system that
does not distinguish between duplicate addresses;
AND WHEREAS making changes to residential and business addresses is viewed by the
public as inconvenient, costly, undesirable, and unnecessary;
AND WHEREAS the City of Hamilton has chosen to challenge the assertion by Bell that it
cannot find a technical solution to this problem;
NOW THEREFORE BE IT RESOLVED THAT The Town of Halton Hills delay making
further decisions to eliminate duplicate addresses, with the exception of Arthur and Mary
Streets, in Norval, pending the outcome of the Hamilton challenge to Bell to find a technical
solution;
AND FURTHER THAT The Town of Halton Hills supports the City of Hamilton in its effort to
find a technical solution to what appears to be a technical problem;
AND FURTHER THAT staff be directed to monitor the progress of Hamilton's challenge
and report back to the Duplicate Street Naming Committee;
AND FURTHER THAT Town staff continue to pursue a technical solution with Bell;
AND FURTHER THAT this resolution be forwarded to Bell, CRTC, and all Ontario
municipalities.
The Town of Halton Hills respectfully requests support for this resolution from all Ontario
municipalities.
Karen Landry, Clerk
Town of Halton Hills
1 Halton Hills Drive
Halton Hills, ON L 7G 5G2
Phone: 905-873-2601 Fax: 905-873-1431
December 2004
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OFFICE OF THE PRESIDENT
Association of Municipalities of Ontario
County of Elgin
450 Sunset Dr.
St. Thomas, ON N5R 5V1
To Municipal Cierk and Members of Council:
2005 is the time to see a true recognition of the role that municipal government plays in Ontario and the nation. The
federal and provincial 90vernments have shown a sincere interest in the strength of municipal government and the
quality of our working relationships. As Premier McGuinty has said, "the stren9th of Ontario comes from the strength
of its communities."
On your behalf, AMO brings the municipai voice forward in a forceful, clear and timely way. Through the renewed
Ontario-AMO Memorandum of Understandin9 (MOU) and Protocol, signed in AU9ust, that voice now has a piace in
federal-provincial mailers that impact municipai 90vernment. It commits the Province to seeking the municipai
perspective for federal-provincial discussions. This was delivered on through the recently si9ned Canada-Ontario
Municipal Rural infrastructure Fund (COMRIF) A9reement, and through current discussions on affordable housing and
immigration agreements. The next step is to get federai support for direct trilaterai discussions where municipalities
bring their own voice to the table.
In 2005, our work will continue to secure the best for our members from the federai 90vernment's commitment to
share 5 cents per litre for gas tax with all Ontario's communities, small and large. The best means equity. The best
means permanent revenue sharing. The best means working together to address Ontario's municipal infrastructure
deficit and gelling the money to you without deiay.
AMO is also workin9 to create a more empowering Municipal Act. The Board is pleased that Minister Gerretsen has
agreed to consider new revenue sources under this review and that we can bring this le9islation forward in early 2005.
In concert, we need to ensure that there are the appropriate tools to implement the Rurai and Northern Plans. We will
continue to press for a more rational service responsibiiity arrangement and to see the Community Reinvestment
Fund reconciled for 2003 and 2004. And our work doesn't stop there. AMO is currently workin9 on issues as diverse
as water treatment, source protection, public health, land ambulance, emergency services, property tax policies,
plannin9 reform, pit bulls, doubie-hallers, and iong-term care among many, many more.
Not oniy does AMO do all this policy advocacy work, it also works to develop value-added products and savin9
programs. AMO has saved members $6 million throu9h the AMO/LAS gas bulk purchasing. Our new Effective
Municipal Councillor Program served over 1110 elected officials in 2004. The ONE Fund is 9rowing, both in
participants and invested dollars - earning hi9her returns for municipai governments. Our new, streamlined website
will give our members access to current and archived information about issues affecting municipai business.
We are in challengin9 financiai times. Advocacy and client service programs do not happen without an exceptional
team - from the Board to Task Forces to AMO staff. Collective strength, ciarity of the municipal voice, and a hi9h
municipal participation rate are necessary to ensuring the outcomes our members want, and our communities need. I
look forward to your continuing membership with the Association.
Yours truiy,
~-.---~~
Roger Anderson
President
Enclosure
393 University Ave.., Suite 1701 Toronto, ON M5G 1 E6
tel: (416) 971-9856 . toll free: 1-877-426-6527 . fax: (416) 971-6191 . email: amo@amo.municom.com
Association of Municipalities of Ontario
Association of Municipalities of Ontario
2005 MEMBERSHIP INVOICE
Clerk
County of Elgin
450 Sunset Dr.
St. Thomas, ON N5R 5V1
Invoice No.: 2005-M-10707
Invoice Date: December 15, 2004
Due Date: January 14, 2005
(fold bottom edge to this line)
BILLED TO
AMOUNT
County of Elgin
$ 3,292.39
Membership fee for the period:
Membership Grouping:
January 1, 2005
MUN / UPP
- December 31 , 2005
GST EXEMPT
J
At its meeting on November 26, 2004, the AMO Board passed the Association's 2005 budget which provided that membership fees
be calculated using the most current household data available from the Ministry of Municipal Affairs and that a 5% across-the-board
increase be added to the calculated fee.
Your Municipality's fee was based on a total of 18,533 households as reported by the Ministry of Municipal Affairs.
Please direct inquiries to:
Deborah Hannah at 416-971-9856 Ext. 310
dhannah@amo.on.ca
393 University Avenue, Suite 1701 Toronto, Ontario M5G 1 E6
Tel: 416-971-9856 Toll Free: 1-877-426-6527 Fax: 416-971-6191
City of Kingston
216 Ontario Street
Kingston, Ontario
Canada K7L 2Z3
where hislory and innovation thrive
Website: www.city.kingston.on.ca
Hearing Impaired Teiephone: 711
2004-12-15
Ontario municipalities with
Populations greater than 50,000
tf~}, ,-:- .' "~~'~::\f'E[J~
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1fl!ll M'-
Dear Sirs:
DEt 20 2004
,M;. . '11t<T'( t'f r;t\am._~ "",~
y!>JlU'~' "'R~I!(t'.~
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RE: STOP THE NATIONAL CHILD BENEFIT SUPPLEMENT CLAW BACK
I would confirm that at the regular meeting of Kingston City Council, held on December 14,
2004, the following Motion (1), was approved:
(1 ) Moved by Councillor Pater
Seconded by Councillor Meers
WHEREAS the National Child Benefit Supplement (NCBS), up to approximately $100.00 a month per child, is meant to give our
poorest and most vulnerable children a better chance in lile, and;
WHEREAS the former Ontario Conservative government, in addition to reducing social assistance entitlements (Ontario Works and
ODSP) by 21.6%, began deducting the National Child Benefft Supplement (NCBS) dollar for dollar from these families, rendering
them unable to achieve an adequate standard of living, and;
WHEREAS the Provincial Liberal government continues the National Child Benefit Supplement (NCBS) claw back, and has made a
commilment to review this practice, and;
WHEREAS one in five children in OntE.rio live in poverty and entitlements for social assistance recipients fall lar below the estimated
net liveable income threshold;
THEREFORE BE IT RESOL VED THAT Kingston City Council call on the Ontario government to stop the National Child Benelit
Supplement claw back;
-and lurther-
BE IT RESOL VED THAT a copy of this resolution be sent lor action to the Honourable Dalton McGuinty, Premier; the Honourable
Sandra Pupatello, Ontario Minister of Community & Social Services; the Honourable Maria Bountogianni, Ontario Minister of Children
& Youth Services, the Honourable John Gerretsen, Ontario Minister of Municipal Affairs & Housing; and for endorsement to the
Association of Municipalities 01 Ontario; and all Ontario municipalities with populations greater than 50,000.
CARRIED
Yours truly,
!?'aA.-CJE'/ ~
/'Ca~lyn Downs
City Clerk
/ki
cc: Councillor B, Pater
File No. S11
Council Support Division
Corporate Services
Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 cdowns@cityofkingston.ca
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Federation of Canadian Municipalities
Federation canadienne des municipalites
24 rue Clarence Street Ottawa, Ontario KIN 5P3
Tel. (613) 241-5221 . Fax (613) 241-7440
I "I ~~c~,,,=,-t M05060450
;fl_J)9b.J-Ra\;f_LY~)
1J!:t)it~1 2004-11-26
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-Membership Fee for April 1/05 to March 31/06
Base fee $100 + fee population of 48317 @ 11.1~ per capita.
Please note that population figures are taken from the
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Veuillez noter que les chiffres de population ont ete tires du
Recensement de 2001 de Statistique Canada.
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Ceoue imcmational pour le
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~ (613)24]'7117
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CORRESPONDENCE - JANUARY 25. 2005
Items for Information (Consent Aaenda\
1. Lynda Millard, Clerk, Municipality of Bayham;
Dianne Wilson, Municipality of Central Elgin;
R. Millard, CAO.lClerk, Township of Malahide;
with a resolution of support regarding the relocation of the Concurrent Disorders Program
from the St. Thomas to the St. Joseph's Health Care London facility. (ATTACHED)
2. Debra Seabrook-Page, Executive DirectorlCurator and Sherri Howard, ProgramlEvent
Coordinator, St. Thomas Elgin Public Art Centre, supporting the return of the Elgin County
Pioneer Museum to the Duncombe Home. (ATTACHED)
3. Association of Municipalities of Ontario: 1) Asian Tsunami Relief Bulletin - Activities
Continue to Focus on Relief; 2) Urgent Request - How are AMO and Municipal
Governments Helping Victims of the Asian Tsunami?; 3) Asian Tsunami Relief Bulletin-
Municipalities in Action.
Member Communication "ALERT": 1) Provincial Letter to Heads of Council on CRF; 2)
Community Reinvestment Fund - Update; (ATTACHED)
Membership Communication "For Your Information" 1) Minister of Health and Long-Term
Care Announces Initiatives for Public Health Renewal. (ATTACHED)
4. Federation of Canadian Municipalities, Members' Advisory, "FCM to Coordinate Municipal
Assistance to Tsunami Victims. (ATTACHED)
5. Mayor Jeff Kohler, City of St. Thomas, announcing that effective March 1, 2005, St. Thomas
will be going smoke-free in public and workplaces. (ATTACHED)
6. Alzheimer Society Elgin-St. Thomas, with information on the "Walk for Memories" on Saturday,
January 20th, 2005 and information on upcoming educational session. (ATTACHED)
7. Sheila Richardson, Executive Director, Ontario Good Roads Association, "Report of the
2005-2006 Nominating Committee. (ATTACHED)
8. Mayor Sylvi~ Sutherland, City of Peterborough, with a thank you to the County of Elgin for
the $1000 donation to the Peterborough Flood Relief Fund. (ATTACHED)
9. Peggy Johnson, Bobier Villa, with thank you for 10-year anniversary gift. (ATTACHED)
10. Donald N. Leitch, Chief Administrative Officer, Municipality of Central Elgin, with a resolution
advising that the Municipality intends to enter into negotiations with Transport Canada
respecting the divestiture of the Port Stanley Harbour. (ATTACHED)
11. Donald N. Leitch, Chief Administrative Officer, Municipality of Central Elgin, advising that
Central Elgin Council has agreed to the revised provisions for the White's Station Lease.
(ATTACHED)
2
12. Premier Dalton McGuinty, acknowledging Council's resolution to make the gas tax available
to all municipalities in Ontario.
13. OANHSS Executive Report, Weekly Report on Emerging Issues. (ATTACHED)
14. Carllsenburg, President and Chief Administrative Officer, Municipal Property Assessment
Corporation, with an update on MPAC's priorities, service delivery commitments and funding
requirements for 2005. (ATTACHED)
15. John Gerretsen, Minister, Ministry of Municipal Affairs and Housing, with a copy of the
Minister's Restructuring Order Filing Notice regarding the Township of Malahide and the
Town of Aylmer. (ATTACHED)
16. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, endorsing County Council's
resolution concerning an accelerated timeframe to provide barrier-free buildings. (ATTACHED)
17. Hon. Greg Sorbara, Minister of Finance and the Hon. John Gerretsen, Minister of Municipal
Affairs and Housing, with information on the status of the Community Reinvestment Fund.
(ATTACHED)
18. William Shurish, Executive Director, Quad County Support Services;
Ruth Hyatt, Executive Director, St. Thomas-Elgin Second Stage Housing;
thanking Council for the 2004 grant funding. (ATTACHED)
19. Sue Matthews, Provincial Chief Nursing Officer, Ministry of and Long-Term Care, with
information regarding funding the County will receive for Workplace Safety (Patient Lift)
Initiative in Elgin Manor and Bobier Villa and Terrace Lodge. (ATTACHED)
20. Hon. Harinder S. Takhar, Minister of Transportation, regarding concerns raised by the
County of Elgin regarding Highway 3 from St. Thomas to Aylmer. (ATTACHED)
21. Elections Canada, with an update on the "One List of Electors - One Point of Contact"
project. (ATTACHED)
22. Lee Orphan, Director, Ontario Regulation 362, Ministry of the Environment, with copy of
correspondence to the Ford Motor Company of Canada Limited concerning PCB Waste
Storage Site at the St. Thomas Assembly Plan. (ATTACHED)
23. Association of Ontario Road Supervisors, A.O.R.S. Newsletter. (ATTACHED)
24. Daniel Eusebi, Senior Environmental Planner, Stantec Consulting Ltd., with a Notice of
Study Completion, Design and Construction Report, Highway 3 Improvements St.
Thomas to Aylmer.
,'AN \ \ 2-005
~'tr~~~~~(i~} ~%=tl~ -
,--.,,-, ." ~~..'-
"'-#',;,;,,,....:.... ~~ ~r.~\fl'ijt'~
o,,,Y""
Municipality of
Bayham
"~'~i:
~fI~'~
OJ> .."
1>ol'tqnity Is ""-o~
P.O. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1 YO
Tel: (519) 866-5521 . Fax: (519) 866-3884
email: bayham@bayham.on.ca
January 10, 2005
Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
Dear Sandra
Please be advised that at the regular meeting of the Council of the Municipality of Bayham held January
6,2005, the following resolution was passed:
"THAT the County of Elgin correspondence to Mr. Cliff Nordal, President and CEO, St.
Joseph's Health Care London regarding the relocation of Concurrent Disorders Program
be received;
AND THAT Council supports the resolution of County Council passed December
16, 2004 in this regard."
Please feel free to forward copies of this resolution as appropriate.
;;:;~~
Mis. Lynda Millard
Clerk
File: A16Cty
C2005-001
_,. _""."'" ~)';o;,~~ ?~~;;\
;c~',.~%.!:;'?~!'~ .~,_
;':~~1~'~~ -~fJ ~~
The Corporation of the :Municipafity of Centra[ 'Efgin
450 Sunset Drive, 1 st Floor, SI. Thomas, Ontario N5R 5V1
Ph.519.631.4860 Fax 519.631.4036
;,,; 1"
,;YP: &.
January 11th, 2005
Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
t,'iQll,!'tV OfElGll
~.'~0~~~~i~:~;l'fiiAl?JE~
Dear Ms. Heffren:
Re: Health Services
Please be advised that Council discussed your resolution respecting the above noted
matter at their meeting dated Monday, January 10th, 2005, and the follOWing resolution
was passed:
THAT: Correspondence received from the County of Elgin seeking Council's support for
their resolution respecting removal of health services from Elgin County to London be
endorsed. CARRIED UNANIMOUSLY.
If you have any questions or concerns respecting this information, please do not hesitate to
contact me at the municipal office.
Yours truly,
,
~.J1I~
Dianne Wilson
Deputy Clerk
Township of
MALAHIDE
87 John Street South,
Aylmer, Ontario N5H 2C3
Telephone: (519) 773-5344
Fax: (519) 773-5334
Email: malahide@township.malahide.on.ca
www.township.malahide.on.ca
January 13, 2005
",. ';"'-D"~'
~".~-"~. . ."'"
tt'~ ,~~
County of Elgin,
450 Sunset Drive,
St. Thomas, Ontario.
N5R 5Vl
JAN 'oL ,..~-
' ~ dj~\)
CGllhrr't{ OfElW"t<<
1'i,!j-';l'il~'~t\4""'e"'rttJ~~'lW,
,,":;':l~"Jrf.\\tjH'!r5; ~ Hi!\.. ~E:rJw~tJt':~
Attention: Mark McDonald,
Dear Sir:
RE: Concurrent Disorders Program - Resolution.
Malahide Township Council passed the following Resolution on January 6, 2005:
THAT Malahide Township Council supports the Resolutiou ofthe County of Elgin
regarding the relocation of the Concurrent Disorders Program.
THAT a copy of this Resolution be forwarded to the President & CEO of St.
Joseph's Health Care London and MPP Steve Peters.
Yours very truly,
TOWNSHIP OF MALAHIDE
0- ~'-~
R. MILLARD, C.A.O.lCLERK
Copy - President & CEO ofSt. Joseph's Health Care London
MPP Steve Peters.
H:\diana's fiJes\Randy 2004\county of elgin -wastewater march23.doc
RANDALL R. Mil.LARD
C.A.O./Cfcrk
Email: clerk@township.malahide.on.ca
SUSAN E. WilSON
'Treasurer
Email: treasurer@township.malahide.on.ca
JAN-7-2005 12:01P FROM:
TO: 6337661
P:2/2
January 7,2005
Dear Mr. Mark MacDonald and Members of County Council;
In the past few days we have heard that there is still a possibilHy that the Elgin
County Pioneer Museum could return to the historic Duncombe residence on Talbot
Street, We know that there have been considerable time and resources invested in
trying to decide where the museum should be located and perhaps the last thing you
need is another opinion. We do however wish to state ours, because we care a great
deal about the museum and what it offers the communHy of St, Thomas-Elgin.
As past employees of the Elgin County Pioneer Museum we are both acutely
aware of the wonderful collection of artifacts that the Museum has amassed in its over
fifty-year history, We have always felt that the most valuable of these artifacts was the
house itself. Dr, Duncombe's home seemed to set the stage and tell the story of early
life in the Talbot settlement with an honesty and legitimacy that cannot be contrived
and it seems logical to place great emphasis on its importance,
We are still employed in the culture and tourism field and see not only the void
that would be left if the Museum relocated, but the untapped potential if it retums to the
historic house, St. Thomas and Elgin County have many cultural institutions that we
should all take considerable pride In and currently they are located within a short
distance of each other. It seems quite possible, and very benefiCial for all of these
organizations to work together in promoting themselves and each other to the people
within our communities, the schoolS in our district and visitors to the area,
We reolize that makIng the choice to preselVe the Duncombe home comes with
challenges but the money and time that this wouid take seem like a sound investment
for the future and an even greater investment in the importance of the past.
Sincerely,
fJ6Jvif6]e-
)~ ~(wCkJ
Debra Seabrook-Page
Executive Director/Curator
Sherri Howard
Program/Event Coordinator
ASIAN TSUNAMI RELIEF BULLETIN
L' "'-"",. r Association of
" ;'~" \ Municipalities
i,~~~, ".:tJL '. of Ontario
~,
~,
393 University Avenue. Suite 1701
Toronto, ON M5G 1E5
Tel: (416) 971-9856' fax: (416) 971-6191
emal1: amo@amo.on.ca
To the immediate attention of the Clerk and Council
January 10, 2005 - Alert 05102
ACTIVITIES CONTINUE TO FOCUS ON RELIEF
Through an update from the Province, work in affected areas remains focused on
immediate relief with a view to stabilizing the situation through provision of
medical care, water, food and immediate shelter.
It is expected that relief efforts will continue for some time in the hardest hit
areas. The need remains for financial assistance. Direct donations to Canadian
Aid Agencies (htto://www.aov.on.ca/MBS/enalish/tsunami/index.htmn will be the
most expedient method. AMO is compiling information on how municipal councils
have responded. Forward an e-mail with your information to ishiu(cj)amo,on.ca.
Emergency Measures Ontario (EMO) is Ontario's single point of provincial contact
with the federal government and has been updating AMO and others. EMO is
working closely with municipal Emergency Measures Coordinators.
As you know, the federal and provincial governments have made specific
deployments of personnel, supply and equipment over the last couple of days.
Where there are additional specific service requests, these will be shared with
municipal governments, EM Coordinators and others to consider.
Recovery and reconstruction activities will come next and will be underway for
many monthsfyears.
In considering the ability to provide personnel and equipment, in the short and
longer term, municipal governments can begin to identify areas of surplus assets
and human resources capacity that might be made available while maintaining
their own operations and emergency preparedness. Anticipated longer-term
assistance is in the areas of roads, electricity and shelter.
1/2
In thinking about your municipal government's direct ability to contribute
personnel, materials, etc. to the recovery and reconstruction phase, there are
some things to consider - some information of which is available and other
information to be confirmed:
· Placement of personnel will need to be on a longer term basis[ most likely
months not weeks or days[ so staffing schedules/backfill[ etc, need to be
considered.
· Seeking clarification on what is eligible for reimbursement (e.g., salaries and
backfills[ travel, accommodations[ etc.).
· Immunization/other medical protection for any travellers to the area. Note that
there are different requirements for different countries and regions within some
countries.
(Refer to: htto://www.ohac-asoc.ac.ca/tmo-omvf2004/tsunami1231e.html)
The federal government, through the UN and on-site relief agencies[ will be
developing skills[ equipment needs, etc.[ but Ontario municipalities can begin to
think what excess capacity they might have, as noted above. Again[ as more
information related to the recovery and reconstruction phase becomes available,
it will be shared. Twinning may also be a vehicle for helping out.
Municipalities continue to demonstrate their support by direct donations -
through corporate and staff donations as well as helping coordinate local fund
raising activities and working with local cultural and faith based groups and other
community organizations, Some municipalities have placed books of condolence
for public signing.
The Federal government is being asked to consider matching funds for municipal
contributions[ not just individual contributions[ and that the January 11 date be
extended. It should be noted that the RCMP Missing Persons Task Force has
taken over from Foreign Affairs as the emergency contact for missing family
members. The new contact number is 1-888-543-4916[ or e-mail at
canadatsunamivictims@rcmo-arc.ac.ca
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact: Pat Vanini at 416-971-9856 extension 316
2/2
ASIAN TSUNAMI RELIEF BULLI: ..LN
j.. rm:.. (". Association of
\ . i,A' Municip':!lities
."c. t. '.. of Ontario
~ .~,
393 University Avenue, Suite 1701
Toronto. ON M5G 1E6
Tel: (416) 971,9856. fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
January 5, 2005 - Alert 05/01
URGENT REQUEST
HOW ARE AMO and MUNICIPAL GOVERNMENTS HELPING
VICTIMS OF THE ASIAN TSUNAMI?
Discussions are underway with the province on how AMO's members can help
immediately and over time, and how AMO can help coordinate municipal
government assistance provincially.
AMO will provide updates on its websites (www.amo.on.ca and
www.municom.com) and will use its direct e-mail system for this as well as any
requests for specific assistance, e.g., equipment, supplies, personnel. We will
send more information shortly on developing a roster of critical skills, supplies
and equipment for the short and longer term as well as health/immunization
information where deployment might be contemplated.
All AMO communications on the relief efforts will have the above banner so that
you can readily identify time sensitive requests for assistance as well as updates
on what municipalities are doing on their own.
At the present time, financial contributions are the best and preferred form of
assistance. Donations can be made to a number of relief agencies. Below is a list
of agencies and their contact information that we put together last week, should
you have missed it. We will keep you informed of any other needs as we are
advised.
Please consider taking individual or community group financial donations or
ensure that the relief agency information is made available locally - through the
media or on your own website.
Watch for these bulletins and respond as appropriate. We know that municipal
governments across the world are ready, willing to help and are looking within
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact Pat Vanini, Executive Director, at 416-971-9856 extension 316
1/2
their own resources to see how they can contribute and to have their
communities mobilize to make financial contributions as well.
FYI: Any individual, if concerned about the loss of a family member can call 1-
800-606-5499 (Foreign Affairs Consulate). This is strictly an emergency inquiry
number.
Agencies for Tsunami Relief
Canadian Red Cross: 1-800-418-1111 or www.redcross.ca
Oxfam Canada: 1-800-466-9326 (1-800-GO-OXFAM) or www.oxfam.ca
World Vision Canada: 1-800-268-5528 or www.worldvision.ca
UNICEF Canada: 1-877-955-3111 or www.unicef.ca
Canadian Tamil Congress: 1-416-751-8777
Canadian Relief Organization for Peace in Sri Lanka 1-416-429-2822
Development and Peace: 1-888-664-3387 or www.devD.ora.
Christian Children's Fund of Canada: 1-800-263-5437 or www.ccfcanada.ca
UJA Federation of Greater Toronto: 416.631.5705 or www.iewishtoronto.com
CARE Canada: 1.800.267.5232 or www.care.ca
Doctors without Borders Canada: 1-800-982-7903 or htto://www.msf.cal
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact Pat Vanini, Executive Director, at 416-971-9856 extension 316
2/2
ASIAN TSUNAMI RELIEF BULLETIN
L [~ r Association of
"J> \ Municipalities
.._.,;tL -- - of Ontario
~.
"----.. ~;
393 University Avenue, Suite 1701
Toronto, ON M5G 1 E6
Tel: (416) 971-9856. fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention ofthe Clerk and Council
January 13, 2005 - Alert 05/05
Municipalities in Action
Each municipality needs to determine what it can do on its own and with its community,
AMO has had a number of requests to circulate resolutions but has decided that
compiling and sharing activities is a more effective use of resources. Some examples
of what municipalities are contributing are highlighted in this Bulletin, For a copy of the
compiled list to date, go to (www.municom.com and www.amo.on.ca). If you want to be
added to the list, forward your information to ,ishiu@amo.on.ca
. Brockton - $6,000
. Hamilton - $25,000; task force set up to pursue additional fundraising activities
. Grimsby - raising funds through staff dress down days
. Gananoque - $10,000
. Goderich - $7,500
. Grey County - $5,000
. Wellington County -- $1.00 per resident ($85,000)
. Peterborough - $10,000 from City and $6,000 from sale of calendar to raise
funds for local flood recovery
. Orillia - $2,000; helping organize a benefit concert at the Opera House, and
Council waiving rental fee
. York Region - $500,000
. Stirling-Rawdon - $1,250; and suggests that every municipality contribute 25rp
per resident
Many agencies, such as Canadian Red Cross, Care Canada, World Vision, Canadian
Food for the Hungry International, and Doctors Without Borders have indicated that if
funds received for assistance following the tsunami disaster are in excess of
requirements, funds will be redirected to other emergency work.
1/2
Additional non-government organizations that have indicated they will be involved in
long-term reconstruction of communities are also listed:
Adventist Development and Relief Agency
Care Canada
Christian Children's Fund
Salvation Army
UNICEF
Mennonite Central Committee Canada
Canadian Lutheran World Relief
Salvation Army
Canadian Catholic Organization for Development and Peace
Mennonite Central Committee of Canada
Any specific requests for staff to help in emergency relief continue to be handled
through EMO, Ideas on personnel and supplies and equipment needed for rebuilding
communities and the social infrastructure, will come as the immediacy of setting up the
basics for survival is more established. As indicated previously, municipalities can look
to what capacity they may have to offer for the longer-term activities, as they become
known. AMO has committed to ensuring that any early information on this will be
distributed through a future Bulletin.
This information is available Ihrough AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact: Pat Vanini, AMO Executive Director, at 416-971-9856 extension 316
2/2
~~.. MemBer... o.mmunrcatlon .
L__
~ r Association of
C.' \ Municip,:!lities
.' ___. t:L '_. of Ontario
I
rt
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971.9S56. fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
January 13, 2005 - Alert 05/06
Provincial Letter to Heads of Council on CRF
Issue: On January 12, 2005, AMO and Heads of Council received copies of a letter
addressed to Heads of Council, dated January 11, 2005, regarding the Community
Reinvestment Fund (CRF).
Background:
The letter states, that the Ministry of Finance will provide, .. ."a stable funding guarantee for
2005 that will ensure, as a minimum, each municipality will receive at least as much funding in
2005 as they have received to date through the CRF for 2004."
The statement is not clear. 2004 CRF received to date is based on unreconciled 2003 CRF
funding which is equal to total 2002 CRF funding. Therefore, we think the "stable funding
guarantee for 2005" means 403 municipalities will receive the same CRF in 2005 as they
received in 2002.
It also talks about CRF consultations that concluded at the end of October 2004 and indicates
that AMO has been invited to enter into".. .focused consultations with provincial officials that
will lead to a new funding model in March 2005", as well as transition planning for a new
funding model and further discussions on year-end CRF reconciliation. This invitation was also
received by AMO on January 12, 2005.
It must be noted that the members of the CRF consultation group, which represented different
geographic areas, types and sizes of municipalities were privy to information that was declared
confidential to the government and could only participate if they signed a confidentiality
agreement. As a result, the report tabled with the government was likewise confidential
information.
On November 26, 2004, AMO's Board of Directors passed a resolution on the CRF which was
provided to the Ministers of Finance and Municipal Affairs and Housing and to all AMO
members.
1/2
The resolution concluded:
. THEREFORE BE IT RESOLVED THAT the Minister of Finance be requested to work
with AMO to undertake a thorough review of provincial-municipal cost sharing and
service responsibility arrangements in 2005 with a view to addressing the fundamental
problems of the current provincial-municipal LSR-based system; and
. FURTHER BE IT RESOLVED THAT CRF funding should be provided at 2004 levels for
2005 with reconciliation at then end of 2005; and
. FURTHER THAT AMO write to the Minister of Finance requesting confirmation that the
there will be a reconciliation of the 2003 CRF before the end of 2004 and that 2004 CRF
funding be reconciled in Fall 2005.
The AMO resolution drew broad support from AMO members. It is not reflected in any aspect
of yesterday's message from the Province to Heads of Council.
Failure to reconcile the CRF in a timely fashion will have a serious impact on the fiscal
sustainability of Ontario's municipalities. The CRF was designed by the Harris government to
fill the gap between the downloaded cost of services, primarily social and community health
services, with year-end adjustments to reflect changes in real costs, Municipal property tax
base is the most inappropriate means to raise revenue to subsidize these provincial programs.
AMO has received a number of calls from members trying to accurately understand the
commitment for 2005 contained in the letter to the Heads of Council. As municipal
governments are working on budgets, clarity is required.
Action:
AMO has asked for a meeting with the two Ministries to spell out exactly what is meant by a
"stable funding guarantee for 2005" and that this be communicated to municipalities. The
Board will consider the advisability of agreeing to the Province's request for further consultation
on the CRF.
AMO asks its members to provide information on tax impacts if the commitment to 2005 CRF is
equal to the 2002 reconciled level, assuming there is no further reconciliation. Please forward
this information in order to compile impacts to svokev(a)amo.on.ca as soon as possible.
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact: Brian Rosborough, AMO Senior Policy Advisor at 416-971-9856 extension 318
N:IUserIPOLlCY\FINALI2005ICommunicationslalt CRF letter revised.doc
2/2
L_>
'-/ /""""" Association of
\~~L.~. . Municipalities
_off . '.. of Ontario
I
rt
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856' fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
January 14, 2005 - Alert 05/08
COMMUNITY REINVESTMENT FUND - UPDATE
Issue:
AMO sends letter to Minister of Finance regarding the CRF
The following letter was sent to the Minister of Finance today requesting immediate action to
reconcile CRF. As the letter indicates, failure to reconcile the CRF for 2003 and subsequent
years will result in substantial municipal tax increases for property tax payers in virtually every
part of Ontario.
Several municipalities have indicated that they cannot and will not approve their 2005 budgets
until the information is available and property tax rates can be accurately determined. For
some, no reconciliation will double their already anticipated tax increase.
January 14, 2005
Honorouable Greg Sorbara
Minister of Finance
7th Floor, Frost Building South
7 Queen's Park Crescent
Toronto, ON M7A 1Y7
Dear Minister:
I am writing in response to your recent letters to AMO and to Heads of Council regarding the
Community Reinvestment Fund (CRF).
As you are aware, the AMO Board of Directors passed a resolution in December 2004 calling
for, among other things, the immediate reconciliation of the 2003 CRF before the end of 2004.
As you are also aware, the cost of provincial health and social services that municipalities are
required to subsidize as a result of the previous government's local services realignment
initiative, and the costs of other downloaded services, have grown at an alarming rate since
1998.
.../2
- 2-
We firmly believe that the province must pay for the related actual service delivery costs,
based on year-end costs and reflecting cost-sharing arrangements. It is extremely unfair to
expect that municipalities assume the cost differential between anticipated costs at budget
setting and costs as documented at year-end. No reconciliation or partial reconciliation,
coupled with caps on provincial contributions for cost-shared services, only means the impact
on municipal budgets grows, resulting directly in higher property taxes for residents and
business in our communities. Failure to reconcile the CRF for 2003 and subsequent years will
result in substantial municipal tax increases for property tax payers in virtually every part of
Ontario.
Therefore, on behalf of 403 municipalities who are anxiously awaiting reconciliation, I urge you
to announce that, as a minimum, you will immediately reconcile the 2003 CRF.
Regarding your invitation to AMO to consult on a new funding model, we will seek advice from
the municipal staff who participated in last year's CRF consultations to determine their interest
in participating in further discussions. The AMO Board of Directors will consider their advice
when it meets later in January and I will be in a position to respond to your request then.
Yours truly,
Original signed by the President
Roger Anderson
AMO President
Related to the CRF issue, AMO would like to clarify that while municipal representatives
through AMO were on a CRF committee, the confidential information shared with participants
and the resulting report is provincial. Therefore, AMO has directed any inquiries related to that
report to Ministry of Finance, Provincial Local Finance Secretariat at 416-325-8796.
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact 416-971-9856: Pat Vanini, AMO Executive Director at extension 316
For Your
Onformation
~""'.~' .. fIt-...- Association of
_'0 .. -'. Municipalities
.. -. of Ontario
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856 o fax: (416) 971-6191
emal!: amo@amo.on.ca
To the attention of the Clerk and Council.
January 13, 2005 - FYI 05/003
Minister of Health and Long-Term Care
Announces Initiatives for Public Health Renewal
ISSUE: The Honourable George Smitherman, Minister of Health and Long-Term Care today
announced improvements to emergency-response capacity in Ontario and initiatives to
strengthen public health.
BACKGROUND:
Today's announcements are part of the Government's Operation Health Protection. This three-
year initiative to revitalize Ontario's public health system was in response to the recommendations
made from the interim Justice Campbell report and the final Walker report examining the impact of
the SARS crisis in Ontario.
The announcement included information on the following:
. The establishment of the Agency Implementation Task Force to advise the Ministry on
the creation of the new Health Protection and Promotion Agency;
. The establishment of the Local Public Health Capacity Review Committee to
recommend options to improve the local public health unit system, including its Chair
Dr. Susan Tamblyn, former Medical Officer of Health from Perth district Health Unit
and Vice-Chair Mr. Brian Hyndman, citizen representative of the City of Toronto's
Board of Health;
. The launch of a web page for the Provincial Infectious Diseases Advisory Committee
to provide health care professionals with information on the prevention and control of
infectious diseases; and
. The implementation of a central database for health units to collect and manage
communicable and reportable disease information.
For more information please visit:
htto:l/oaov.newswire.ca/ontario/GPOE/2005/01/13/c2611.html?lmatch=&lana= e.html
ACTION:
The AMO Public Health Committee will be consulting with the Ministry of Health and Long-Term
Care on the Local Health Capacity review throughout the coming year.
This Information Is available through AMO's subscription based MUNICOM network at www.munlcom.com.
For more information, please contact:, Petra Wolfbeiss, AMO Senior Policy Advisor, at 416-971-9856 ex!. 329.
Fax Server
1/6/2005 5:56
PAGE 001/001
Fax Server
Federation of
Canadim Municipalities
Federation canadienoe
des mrr,w.;~J{cCs:
January 6, 2005
Please Distribute to All Members of Council
MEMBERS' ADVISORY
FCM to Coordinate Municioal Assistance to Tsunami Victims
Hundreds of municipal governments have volunteered to help their Asian counterparts
devastated by the tsunami catastrophe. They are fundraising and offering technical expertise to
support the long-term recovery and reconstnuction of affected communities.
The Federation of Canadian Municipalities (FCM) is working with the Government of Canada
and our international partners to coordinate these efforts. Through its International Centre for
Municipal Development (ICMD), FCM is developing strategies to match Canadian municipal
skills with those who need support in the region,
Our first step is to build a multidisciplinary local-government assessment team with the skills to
assess needs and propose ways to support long-term recovery and reconstnuction. This team,
comprised of a small number of municipat practitioners, will be created in the coming weeks. We
will offer this team to the Government of Canada as part of broader Canadian initiatives to
support the region. Discussions with the Government on the timing of the field assessment will
begin immediately.
Our second step will be to mobilize the exceptional skills and experience of municipal
practitioners in capacity building and other expertise needed in the region, There are various
models through which this expertise can be shared internationally, inclUding a long-term
relationship between two municipalities. ICMD has 18 years of experience in coordinating these
partnerships and has been recognized internationally for its effectiveness. ICMD also works with
groups of municipal governments, often in collaboration with provincial and tenritorial municipal
associations, to provide technical expertise to meet overseas needs.
Whatever the approach, Canadian municipalities have expertise that is desperately needed, and
FCM is well-positioned to coordinate municipal efforts. Municipal 90vernments interested in
providing technical assistance are invited to register with FCM by sending a short letter of
interest to: Brock Carlton, Director, ICMD, Federation of Canadian Municipalities, 24 Clarence
Street, Ottawa, Ontario, K1N 5P3; by fax to Mr. Carlton's attention at (613) 241-7117; or by e-
mail to Lynda Dubois at Idubois@fcm.ca, Our staff will contact you to determine your
municipality's interests and capacities.
For those municipal governments interested in donating money for long-term assistance, FCM I(
will collect and hold donations pending arrangements with partner organizations to utilize the ~.
funds. To donate, send a Cheque payable to the "Federation of Canadian Municipalities - Fund
for Asia" to Brock Carlton at the above address.
For more information, contact Brock Carlton at 613-241-5221, ext. 253.
Office of the Mayor
.. :f.
..IAN 1 2005
-".,t.''''''''""Ti''M:>no-.<:m','''
ST. THOlvL'\S
545 Talbot Street.P.O Box 520. City Hall. St. Thomas. Ontario N5P 3V7
OO,tJ?fr~'-- OrEtGf~
December 17, 2004
RE: Smokinl! Bv-Law
Weare pleased to announce that on March 1 st, 2005 St. Thomas will be going
smoke-free in our public places and workplaces. I am sure you are aware from
media coverage and our medical professionals that there is a large amount of
evidence about the dangers of second-hand smoke. We have also been aware of a
growing trend with businesses in St. Thomas going smoke-free over the past few
years.
In response to this and concerns from citizens about second-hand smoke, St.
Thomas City Council passed By-law #89-2004. By implementing this By-law we
will protect workers' health from second-hand smoke and will be providing the
same smoke-free rules for all workplaces and public places.
We have enclosed a summary of the By-law, questions and answers, and signage
for you to post in your establishment. We have also included information on
smoking cessation. Other municipalities have found that people sometimes cut
back or quit smoking when their workplaces go smoke-free. Please feel free to
share all of this information with your staff.
S?1~'
Jt!l{2er
Mayo
BY-LAW COMPLIANCE
New 100% smoke-free By-laws in other cities have demonstrated that
most people are going to support and obey the By-law. Most charges
tend to come from a very small number of places.
The St. Thomas 100% smoke-free By-law requires employers and
owners of public places to do certain things. There is a minimum
fine of $205.00 for employers who:
. Allow a designated smoking room
. Fail to ban smoking
. Fail to tell employees that smoking is banned
. Fail to post signs
. Fail to remove ashtrays and other smoking-related materials
1. Try to approach the By-law in a positive manner. Most people
will be able to support and observe it if they understand why it's
important.
2. Provide information about the By-law to employees and to
anyone else who comes to the workplace. You can use:
~ Posters
~ Flyers
~ Company Newsletter
~ Announcements
~ Staff, department, or team meetings
~ Paycheque inserts
3. Make sure that no-smoking signs are placed where they can
be easily seen. You must have signs at all entrances and in
washrooms. You can get signs at:
. City of St. Thomas, 545 Talbot St., St. Thomas
. Elgin St. Thomas Health Unit, 99 Edward St., St. Thomas
4. Have a written smoke-free policy. The policy should include
a discipline procedure for employees who smoke on the job.
This helps to support charges and make actions taken against
offenders more effective. You can get sample smoke-free and
discipline policies from the Elgin St. Thomas Health Unit.
Contact the Tobacco Education and Compliance Officer at
631-9900, extension 207.
5. Encourage and support employees who want to quit smoking.
Employees can get smoking cessation resources and advice
on how to stop smoking from the Elgin St. Thomas Health Unit.
Contactthe Health Promoter - Tobacco Program at 631-9900,
extension 247.
6. In extreme cases, City of St. Thomas By-law Enforcement
Officers and the Elgin St. Thomas Health Unit Tobacco Education
and Compliance Officer are available to assist you. Employees
who smoke in a workplace can be fined a minimum of $120.00.
For a copy of the By-law call 631-1680 Ext. 121
or at www.city.st-thomas.on.ca
Alzheimer').:.. '-',
ELGIN - ST. THOMAS
Alzheimer;.. ..;
ELGIN - ST. THOMAS
Alzheimer ..',./"
ELGIN - ST. THOMAS
',,' ,:,: ,..:', . .
. "'W~lk fb~ M'embries ."
'. . .
Walkfor Memories'
" . '
, . . '
.... Walk for Memoriesi'
"'" ""'"
"'::"":,, ",
REGISTRATION
....:900. .
.,:':': "A.M..,
PRESENTING SPONSOR
GEERLINKS
Saturday
January 29th, 2005
'-":'i,:',,:':,. "':- \"
: ',",' '
, ' .
. .....()PENING CEREMONIES
'10:00.A.M. .. .:....
'Horne
........;~
buik1ing~iI:~
MEDIA SPONSOR
P ARKSIDE
COLLEGIATE
INSTITUTE
,:::':',: ,:", ,,,,,,,
", '".,....,.:
WA~~A.ND SILENT AUCTION
lQ:()O'::A.Mi'" 11:30 A.M.
" ',,,
...!...,< ENTEhiy' AINM'E"NT': ....:.
':!:,r:::::':::,:~,:,:" ~~'" , ~,,' .'
_Sl.~~: ~^ "
T
241 SUNSET DR.
ST. THOMAS
PRINTING SPONSOR
',"',
:reen's
printing service
An indoor walk to benefit local programs
and services for people with Alzheimer Disease
and related dementia and their caregivers.
V,,"
REGISTRATION - 9:00 A.M.
WALK 10:00 A.M. - 11:30 A.M
"~'I::'"~
"~I',
Alzheimer Society
ELGIN - ST. THOMAS
450 Sunset Dr. SUIte #229
St. Thomas, Onrano N5R 5VI
633-4396/1-888-565-1111
rf"mpnln"r{@PYPClllink.rom
www.alzheimer.ca
".>:::",', '::'<<'~;' -"',"A:" ''':
. 633..4396<KJ.:888"5{t~~11rlt.
" ,A' ~W' -4'
. .wwW.'W~~memoims.ca..e
, , ::~',~, :, '. ',:.:~:[(:'.~':.~): :;,~\:", ,~,:;:'L::~:
:...:6~~~439611.888.565~ln 1 '.
'y'Wv.rw. W<llkfotmem.bries,ca. .... '..
. ""
l........--
Age: 66
January is
Alzheitller
AwarenesS }Aonth
occupation: J;1ouse Wife
Name: Rupert Inch
Age: 64
....1'M Story is Changing,..
Inthefigbt against A\t;beilller l>jsea!>e.
'l\l\i.\liiicant a.1vance. 1We "eillll """k in thel'lIht
"g"iust J\llhe\1\Wr nis"'''~' ~kre ,we ~ to\" ,,,,\Sl".'"
"",'thell",;:.r Oise,"" i' Iwi"lI ,lb\\,,,,,ecl<"1'lkr.
'. \>tnpk ,,"C ",co\\"i1,illg the ,.g'" e,~"k" "",I 1.1<\<\(\1" .
I\\I'IC bener },)(>l$ to ,1\;'1(1""'" the ,I"e,,.e. .
1 aUl Walking because....
The Alzheimer society1helped me 10 look after
my hnsbancll'anl, who has 1\11,hein,cr Disease,
This is n'y way 10 help then\,
occupation: Retire,l
1 atll Walking because....
1 have been diagnosed with Alzhei1ner Disease.
1 belie\le pa1'tidpatin15 in the Walk fo.r
Men,ories will help bnng awa1'eness 10 IhlS
drea,led disease.
Natne~ Fran\.. Geer\1nks
?-.'f\'i:t\ll1,en",,,re nl'W ,,,,a\\\lbl" ,Mt tatl.~.".e
'''\1'liunn$ "net in'I,;(,,,e ,.\",,\\11' 0\ \\ft. \""\\"i,,n1\-
,;ew ,hd"'l'\e,.""e be\l,\\ ,~,lt.t\.
:J..;i"g"m ,,",>uI\<1 ,\\ih~i\\\l"I \ \\,,''''~ " slm"")' II>
,\l"cre".e ,\,,<1 ",,,,,y l'"t>?k "'~' ,c"klllg hel\> 1"0'"
>\'.\>1",,1 ~rol\\l,;Th6" ~1'''I'1'' .,," Ii,e""'''' 1,.1" tlw'"
"IIt'",e.! by.I"e.',I\'CI"e. . .
4. NeVi anti ,Wl,a",,1 \)\'t>~l'all," 1I"d .nf,,,,",,,,\t'"
."Ile,' hell' ,.,1<\ "'1'" to I'"<'\''' wh"'"' bve' "";
."lle~.te" by !\!zheh'~l"" \)'",'"'''' ",th n."I\Y "",,'g ll'l"
. s.;c\etfS Wtb .,\<" . .
!'>.l1,I\I\\c't'o ",ore th"n $$ n,ill'l''' itlve"e<l"""tl~l\1
bv lhe i\\1~W\ln~r ~"cktV "'Ill it' \>",.t\\er" j1;l'eat '.
.i,'\<le' h""e been l1\,\,le III tM $~,\\,<h lill' " c;,u.e
\'l\d<:,H'el",i\ '" itnl)\'''>''' the 1\\16 of ,\1""e "l1''''-:lel\.
A.ge: :,9
occ\lpation: owncr.
Geer\i.nks HOlne
Bar(\ware
Natlle: Lori Laeke)'
A.ge: 47
1 atll Walking because....
My eI"cl has suffereel w\1 h j\\zhe1m"r Disease as
wen ,IS several of \\\y 1\",,\.5. By walkmg I am try-
i"l( to raise awarenesS anll support the develoP'
n,ent of a cure for 1\lzbe\1ner D,scase.
occupation: Director of
Nun:,i.ng & ~larkding,
Metn.lfe Garclens
Name: Lincla Wes\.hrook
1 atll Walking because....
I'\le workecl closely for the past '.1.5 years wilh
\lariou' le\lel' "f p..11\1einwr ni,ea,e II< r,.laW,1
dernentias and wanl to support in any way \ Gln
to increase awareness &: re,earch for thi' di,ellS'"
/!.JI eslimat<1>d 42(),M() eanll,dians <>vet 65 haV'1;
Al'th.eitllet DisellSe <>1' i.\
reli.\~d dementia,
Age: c,7
OccuFation:
l'uhlie Relations
Name: Diane
. . 1 inl~O:l'etth~ age of 65 curJentlybas .
. Al'theiulet DiseaS'l or a related dell'let\ti.a,
. "1. inS eatladi;u1s O"er tbeage of &5 haS
Alzheimer' Disease or a related detllentia.
1 am Walking because....
I ant can'ying on n'y father's lo'le of doing
favours for others by walking 10 create hope,
support and education for Al~heirner, D,~ease.
My father ,lied fron' the effect' of I\ns (hseas<
in April 1998.
Age: 18
occupation: Sluclent.
l'l\rkside col\egil\lC
Instilute
,"i
J;1elp to, t<J,i\\)' .l1ope t.:>r WtllOriDw.......;.
1 aUl Walking because....
_..,A like to help the Alzheimer society
. .\.A<P with this disease. 1
.~....."'1nQ.:
Alzheimer
C' " "j" t
,'Hft,
ELGIN - ST. THOMAS
REGISTER ON~LINE
www.wa lkformf"morip.~.rn
1()I" a chance to win two nights accollllllodation at a Howard
Johnson Hotel anywhere in Canada.
-'
WAVIER: In consideration of the acceptance of my application to participate as an entrant in the 2005 Walk for Memories, I,
for myself, my heirs, executors, administrators, successors and assigns hereby release, waive and forever discharge The
Alzheimer Society of Elgin-St..Thomas, its servants, agents and representatives ( the "Alzheimer Society") from any and all
claim damages I may have against the Alzheimer Society for any and all ir~iuries which I may sustain, not withstanding that
the same may have been contribut.ed to, or occasioned by, the negligence of gross negligence of the Alzheimer Society. 1
further agree to indemnify and hold harmless the Alzheimer Society against aU liability incurred by it in any way connected
with my participation in the 2005 Walk for Memories. I grant full permission for organizers to use ph()to~raphs of me and
quotations from me in legitimate accounts and promotions of this event.
WALKER'S SIGNATURE
OR (if walker is under 18 years of age, Parent or Guardian)
SPONSORS NAME
ADDRESS
CITY
POSTAL
CODE
TOTAL $
PLEDGED
TOTAL $
COLLECTED
PHONE
NUMBER
,,.;
TlU!.ME
'Bi'el).t om Y~f;rfl).~g\~dte flower'1~'. shirts an,l' '
,i.; Sl19rtsl Thisyea)"'s theme is:
"t ". ,l~, ' .
. Men.ories'::1tt \~~l\el\~h;'Beat th~.winlkl'
<:old ht l'evt~ii1ril1s~''!lmel' meiiJdries.
,.' . ,',,' ,
....iEVENf HWfILlGHTS'.'
"', ;~;;:
BILL;,;Ji'ARQVttAR will be olll"Masler of ...... .
Celjd6~;;lIie&.:f~'~ the walk. '. .
'DlRY~<:tRATTOl)!.lYillwow watker~ wilh
.\re !\\ll u~d IIpbertt m\1~k6r "Ricky Nelson"
i:,;.:tO help D~"enjoy Q~\I'day at Ihebeach.
"". . . ,
SAM T1XLOR i$13 yeal'$ old with a love
. "'j'.;r ~>lI~it':He .will.elItertaLtl .walkers with I:he
. "Oldies hurGoodie?';.of Frank Sinatt'a, Rlvls.
. rrGsleY1m\LHal'l'Y ConickJunior.
Sn.:ENT AtrC'.I'IQN'"
".,,'
.' .
. . .
Jt1'1jOy.th~~\l,~~nd exdt.ell1en\ of hidding '.
OJ?-,n~ali~ wonderflllitems.inour silqnl. '.'
'" 'auctioo,\ti YOl) WALl<, . .
""" ,'.
" .'
., ',',' '
". "Anite!ll~.have beengerierousty dOl1ated .
i . b:.y~~ill businessesimd 1ndittuals. .....
For YO.lr shoppit\g:convelIiens~, we aCl'el't
cash, cheqll<!s; Mast.el(qard and VISA.
PRiZES
'" ." ", . "'",::'",:", ",.'"":,::,,,',
. .
REGISTRATIQN .' '" ..,
.,... To~e!\ister.~btp, .
.. . .... }VWW,w~~~orm~or~ '.
. '" A~lwal~e.(s 'll'hoi~gisterqn.line''lt'e '.,.
. ,; ehglble'to;wlll t,wo mght?; .
.' aco;nntnodatlOll at a. .
Howard Johnson Hotel,"
anywh(!i'e in Canada//
GRAND PRIZE
TORONTO GETAWAY
($'j{)().()()lIIjJll'li,W',IO/'IfINI/I'IIIII'I'Itf!lhl-i')
Two Round trip, First class tickets
Vii.. From London to Toronto
VU_)o:d and
One nights accommodation at
The Fairmont Royal York Hotel, Toronto
~Wlq?i{
ROYAL YORK
< ',-.:', ::, '.'> ":"'.,'. :,,":,1':
By u~ing the Walk f?~iMemo~ie$ \..
. web site; you can sohelt and ttack
. " your pledges f{)]' the Alzheitne," ...
S!Klety an~ pl~dge otherparticipa~t~:
Participants mayalsoRECUSTER, ......
on day of the Walk at Parkside,.,.
CollegiattfIustitute at9'a.m::;";';;:
SECOND PRIZE . SPA & D1NNER PACKAGE
($HO.()O 11/ IJII'IIKI" III KII'IIII'I {/I'I' l'IiKihld
Sponsored bY,~~ ~ r:..
W4St" # Eden
~~
THIRD PRIZE. $150.00 GIFT CERTlFICATE
FOR ELGIN MALL
..TEAM C:aALLENGE......i
o . organizatit:in~. . ....
. ...!:l FamIlY" .
. .' !:l .FdenM
($2(}O.fm 11/ Illl'llw', III gl'l'a/l'1' (/II' I'lig'ihlt)
Sponsored by: ...
TEAM PRIZE. CATERED
({NUI/wilh highl'lt LUNCH
$ fill'llp,!' tllta/) ($251) IJf} 11111111)
, ',' ',' ,"'f:",', ,
, " "
A fun wAy to walk and ~upp()rt . .....
. a great causel. ."
Sponsored by:
Q
Qulznos $u1J
. ::,,:,,'"
, ',' ,
. To R,EGISTER.')'our,i~a.m hithis.:'
year s Walk for Memotles,call (Il.~
Alzheimer Society for your free'."
TEAM KIT, .. "
Walk for Memories T. SHIRT
For all participants with $65.00 or more in pledges
""'"
Walk for Memories
.Th~ TEAMK-rr i~de~ig~~dt~'~~~is~
your team to set and <(dh.ieve your,.
te,\m~oal. '. ... ...,.i..
The tel\IDwith tt\e high~st $ p,edge .......
total WIOS a catered lunch from',
Quiznos Subs! . .'
Alzheimer Society
::~'~":;.-'"
.- I" .
t~, '?S-"
ELGIN-5T. THOMAS
Presents
The Dementia Journey
t}t~i'f~~' U;':~2~~~]
Designed for people with memory loss~ their caregivers, as well as health care professionals, volunteers and
anyone with an interest in learning more about Alzheimer Disease/related dementias.
Wednesday, January 12, 2005
Brenda Hounam - A Passionate Approach
Brenda was diagnosed v.rith Alzheimer Disease in her mid fifties" Her plight to write letters to her children
inspired the song "One More Memory ,. This touching musical tribute to ber children has gained attention
nationwide. Brenda will speak about how much her life has changed since the song was released and that
dreams and wonderful memories are still possible even after a diagnosis of Alzheimer Disease. A video that
chronicles the making of :'One More Memory" will be shown and the song will be played.
Sponsored by: Yurek Pharmacy
Wednesday, January 19, 2005
Dr. Michael Barrie -Latest Research into the Treatment of Alzheimer Disease
Some researchers believe the next 5 years will see many breakthroughs in the treatment of Alzheimer Disease.
Dr. Michael Borrie is involved in many clinical trials at the Aging Brain Clinic in London and is very
knowledgeable in this area of research. He will share new and exciting advances that are being made in the
treatment of Alzheimer Disease. The evening -will end ...villi Sarah Westbrook singing "One More Memory:'
Sponsored by: PfIzer Canada
Wednesday, January 26, 2005
Dawn Dyer, M Div. - Fostering the Soul in the Heart of Caring
Dawn is a Chaplain (inter.faith) for St. Joseph's Health Care London. She is also a care provider for her widowed
mother who is living with Alzheimer Disease and has recently been placed in a long term care facility several hours
away. She knows, by experience~ what it means to honour the need for self care as a caregiver.
Sponsored by: Elgin Community Care Access Centre
Wednesday, February 2, 2005
Joel Lamoure, Pharmacist - Herbs and Alzheimer Disease: Fact or Fiction
Joel is a psychiatric pharmacist at London Health Sciences Centre, South Street Campus. He wiII be discussing over
a half dozen vitamins, herbs and minerals often used by patients to help treat or relieve the debilitating effects of
Alzheimer Disease" Discussions will include safety and standardization of herbs in Canada.
All sessions will be held in the Auditorium at
Regional Mental Health Care - St. Thomas
(parking available in south lot)
467 Sunset Dr. St. Thomas
7:00 p.m.- 8:30 p.m.
To register call 633-4396 or 1-888-565-1111
You may register for one or all of the above sessions.
A Special Thank you to all of our Sponsors:
,
NEUROSCIENCES
(~ YUREK
(; Y PHARMACY LTD.
HDme Healthcare
_, ~-;,;r
"~
;@~-;;
"i>"
'-
ONTARIO
GOOD ROADS
ASSOCIATION
6355 KENNEDY ROAD, UNIT 2
MISSISSAUGA, ONTARIO
L5T 2L5
TELEPHONE 905-795-2555
FAX 905-795.2660
~ti>rja.~
--~~ -
. __'^ ~",,; ~\V.. -~~'W
,~~{';i&~T', 1 (~f..:~~.,:,~'ftt'C~'
~i;"i'
December 24, 2004
REPORT OF THE 2005-2006 NOMINATING COMMITTEE
To the Head and Members of Council:
Under Section 28 of the Constitution of the Ontario Good Roads Association, the
Nominating Committee shall report to the Annual Conference its nominations for 14
directors. Brian Knox, County Engineer, County of Bruce, will serve on the 2005-2006
Board of Directors as Past President, making a total of 15 on the Board. The
Nominating Committee is pleased to place the following names in nomination for the
2005-2006 term:
Delton Becker, Mayor, Municipality of West Grey, and Councillor, County of Grey
I
Ellen Connelly, Deputy Mayor, Town of Goderich
John P. Curley, Councillor, City of Timmins
Jim Harrison, Councillor, City of Quinte West
J. Paul Johnson, Operations Manager, County of Wellington
Ted Knight, Mayor, Town of Parry Sound
Alan Korell, Director of Public Works, City of North Bay
David A. Leckie, Director, Roads and Transportation, City of London
Gloria Lindsay Luby, Councillor, City of Toronto
Helen A. MacLeod, Councillor, Township of Champlain
Donald J. McDonald, County Engineer, United Counties of Stormont, Dundas and
Glengarry
John Niedra, Director of Transportation Infrastructure Management, City of Toronto
Tony Prevedel, Director of Public Works, Town of Whitby
Eric Rutherford, Councillor, Municipality of Greenstone
.. .lover
Further nominations are invited at this time. If further nominations are received,
election(s) will be held in the zone(s) for which additional nominations are received.
Zone information is attached. The election(s), if required, will be held on February 23rd
at the 2005 OGRAlROMA Combined Conference in Toronto.
Nominees must sign a nomination/consent form (attached) and submit it to the attention
of Merwyn Sheppard, Chair of the Nominating Committee, by fax 905-795-2660, or by
mail to OGRA, Unit 2,6355 Kennedy Road, Mississauga. L5T 2L5
Nomination/consent forms must be received in the OGRA office by 4:00 p.m. on
January 31,2005.
I
~.
Sheila Richardson
Executive Director
NOMINATING COMMITTEE
Chair:
Merwyn Sheppard, OGRA Immediate Past President
Members:
Paul Johnson, OGRA Director
Brian Knox, OGRA President
Don McDonald, OGRA Director
Joan Sutherland, OGRA Past President
ONTARIO GOOD ROADS ASSOCIATION
SUPPLEMENTARY INFORMATION ON NOMINATIONS
Under Section 28 of OGRA's Constitution, Those nominated by the Nomina.ting Committee
shall be selected from its municipal and active membership pursuant to the requirements for
geographical representation contained in Section 13, and so far as possible maintaining an
equal balance between elected and appointed representatives. The following requirements
have been established with respect to the report of the Nominating Committee, and the initials
indicate how these requirements are met by the nominations in the enclosed report. If
additional nominations are received, elections will be held for only the zone(s) from which the
nominations are received.
GEOGRAPHIC REPRESENTATION
Zone
Reauirement
Nominated
See List of Nominees
North
Southwest
South central
Southeast
Toronto
4
3
3
3
2
JC, TK, AK, ER
EC,BK,DL
DB, PJ, TP
JH, HM, OM
GL, IN
Northern Ontario: Municipalities in the Districts of Algoma, Cochrane, Kenora, Manitoulin,
Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay and Timiskaming, the City of
Greater Sudbury and municipalities in and including the District of Muskoka.
Southwest Ontario: Municipalities in and including the Counties of Brant, Brl!lce, Elgin, Essex,
Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, municipalities in and
including the Regional Municipality of Waterloo, and the Municipality of Chatham-Kent.
South Central Ontario: Municipalities in and including the Counties of Dufferin, Grey,
Simcoe, and Wellington, and municipalities in and including the Regional Municipalities of
Durham, Halton, Niagara, Peel and York, and the City of Hamilton.
Southeast Ontario: Municipalities in and including the Counties of Haliburton, Hastings,
Lanark, Leeds and Grenville, Lennox and Addington, Northumberland, Peterborough, Prescott
and Russell, Prince Edward, Renfrew, and Stormont, Dundas and Glengarry, municipalities in
the former County of Frontenac, and the Cities of Ottawa and Kawartha Lakes.
') 1 Cilg of '.
.'_ elerborou9. '1
500 George Street North, Peterborough Ontario, K9H 3R9
,;;"",.., ",'","" """","u""].",",,,,,,,,,,,,,,;'."',.1 ;.."........",,,,.....,,..
Telephone:
Fax:
e-mail:
(705) 742-7777 Ext. 1870
(705) 748-8861
mavor{Q)dtv.neterborom;rh.on.ca
Of~ce of the Mayor
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5Vl
,'\: -4.~ C'
. ~.. ":t. ~,",'Wl
~'~"', ' -f,," h,.t'll>..' ,_
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Dear Mrs. Heffren:
First, I must apologize for the delay in writing to you to express, on behalf of City Council
and the citizens of Peter borough, our deep appreciation for the generosity of the County of
Elgin following the Peterborough flood of July IS, 2004. As I am sure you understand, the
workload here at City Hall has been very heavy in the aftermath of the flood. The delay in
acknowledging your most generous donation of$I,OOO in no way diminishes our deep
feelings of gratitude and wannth towards your municipality.
In mid-November the Flood Relief Fund reached its goal of $3.3 million, which was
matched by the Province of Ontario at a rate of $2.00 for every $1.00 raised from
donations. This is an amazing accomplishment, which never would have been realized
without the astounding response received from municipalities and other government
agencies; financial institutions; insurance companies; businesses, large and small;
churches, labour unions; charities, service clubs, public and private organizations; and
individuals from every walk of life here in Peterborough, across this country and in the
United States.
Thank you so much for your help, which has set us well on the road to recovery. Best
wishes to you and the Council, staff and citizens of the County of Elgin for a joyous
holiday season, and success and happiness in 2005.
Sincerely yours,
~~~
Sylvia Sutherland
MAYOR
The Corporation of the !Municipafity of Centra[ 'Efgin
450 Sunset Drive, 1 st Floor, St Thomas, Ontario N5R 5V1
Ph.519'631'4860 Fax 519'631'4036
"4 MIlA
DEe " . ,uu.
HAND DELIVERED
~"'-4'\.\ ~~;lo :~\i ~~;Jart:l ,'~~~74
?j-~;v~:,;; :~'\1r: ~fif:i~~ecember 23, 2004
1A~flf$J~A;~~t~~'i(t$\ 1 ~ ~. L ,~-,.,
Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Dear Mr. McDonald:
Re: Port Stanley Harbour Divestiture
Further to the resolution passed by County Council on December 16, 2004, please be advised
that Central Elgin Council, at its meeting of December 17, 2004, passed the following resolution:
BE IT RESOLVED THAT the Council of the Municipality of Central Elgin intends to
enter into negotiations with Transport Canada respecting the divestiture of Port Stanley
Harbour to the Municipality AND FURTHER THAT Transport Canada be requested to
provide the Municipality with the agreements and documents to be executed prior to the
commencement of negotiations. CARRIED.
Central Elgin Council has considered its interest in the harbour divestiture process and the
resources that it has available and is prepared to enter into formal negotiations with Transport
Canada. The Municipality has requested Transport Canada to provide the necessary documents
for Central Elgin's execution.
C: Mayor Dave Rock
Deputy Mayor Sylvia Hofhuis'
'The Corporation of the !Jv{unicipafity of Centra{ 'E{gin
450 Sunset Drive, 1 st Floor, SI. Thomas, Ontario N5R 5V1
Ph.519.631.4860 Fax 519.631'4036
HAND DELIVERED
December 23, 2004
Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario NSR SVl
m'.c 24 2.004
,(tjtJ~:0l~'"
Dear Mr. McDonald:
Re: White's Station Lease
Further to your letter of November 24, 2004, I am pleased to advise that Council is agreeable to
revised provisions as set out in this letter.
Please provide copies of the lease agreement for execution by the Municipality at your earliest
convemence.
on31d N. Leitch,
Chief Administrative Officer.
The Premier
of Ontario
Le Premier ministre
de l'Ontario
ltj
"'tEEIIJ'"
Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
Edifice de I' Assemblee legislative
Queen's Park
Toronto (Ontario)
M7A 1A1
December 20, 2004
DEe ~/~
Mrs. Sandra J. Heffren
Deputy County Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
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Dear Mrs. Heffren:
Thank you for your letter informing me of council's resolution proposing to make the
gas tax available to all municipalities in Ontario. Your concerns are important to me.
The strength of Ontario depends on the strength of its communities. I appreciate the
issues you raised. As this resolution would also interest to the Honourable Harinder
Takhar, Minister of Transportation, and the Honourable John Gerretsen, Minister of
Municipal Affairs and Housing, I have passed along a copy of your correspondence to
them for their information. I am sure that the ministers will give council's concerns their
consideration.
Thanks again for sharing your views. I welcome your future input on this or any other
issue of provincial concern.
Yours truly,
QqJ{...,~1
..
Dalton McGuinty
Premier
c: The Honourable Harinder Takhar
The Honourable John Gerretsen
@
OANHSS
~
re
ort
December 20, 2004 - Vol. 11, No. 51
In This Issue:
1. LHINs - CEO and Board Selection Process Identified
a) Member Involvement
b) Selection Process
c) Structure
d) Workshop Themes
2. Physiotherapy Services
3. Funding Accountability to Involve Frontline Staff
4. OANHSS LTC Act Submission Finalized
5. Resident Satisfaction Survey Project Progressing
6. Affordable Housing Consultation - OANHSS Submission
7. Church Group Seeking Housing Partner
8. 2005 Annual General Meeting - Call for Nominations and Resolutions
9. Membership Invoices
10. In the Legislature
11. Upcoming OANHSS Events
12. Executive Report Resumes Week of January 3,2005
Season's
Greetings
**********************************************************************************
1. LHINs - CEO and Board Selection Process Identified
a) Member Involvement
The government has announced details on the selection process for the key positions of CEO, board
chair and director positions. This is an area for members to be actively involved by considering people
in your communities for these positions and encouraging them to apply. It will also be important
further down the road for you to find out about how to be involved in any selection committees in your
local area.
Member can also continue to be involved in the development of your LHINs Integration Priority
Report. It is not too late if you could not make your local session. The government will be posting a
video ofthe Toronto session for people to actually see what a session was like and the contact people
2
for your area is posted through the on line edition of Bulletin No.5 at
www.health.!!:ov.on.caltransformation. Once the reports are finalized they will be posted on the
government web site and an integration report will be delivered to the new LHIN Boards and CEO.
Again we encourage you to ensure the principles we have previously shared with members are to the
extent possible, considered in these local reports.
b) Selection Process
The most recent Bulletin No.5, posted on December 15 announces details about the selection process
for the Board chair and members as well as the recruitment process for the CEO positions. An
executive search firm has been selected to recruit the 14 CEOs for each of the LHINs by the end of
February. Ads for the positions will be advertised nationally and regionally in newspapers in January.
The government will be using the public appointments secretariat process for board chairs and
directors. These first positions will be for a three-year term. Candidates will have to be identified by
the end of January in order to move them through the approval process, which will require order in
council "l'l'W val. Further details on where to obtain information are outlined in the Bulletin and details
on how to apply for chair and member positions is posted on the Public Appointments Secretariat
website at www.nas.!!:ov.on.ca.
c) Structure
LHINs will be non-profit organizations, but not charities. The boards will be business boards and their
first consideration will be to obtain people with specific expertise such as lawyers, communication
experts or people with finance and accounting backgrounds.
The legal foundations have been approved for the start-up ofLHINs, including the funding for the
establishment of the agencies and the LHIN project team. Once operational, the LHIN functions will
be phased in over time beginning with the following periods, and subject to legislative approval where
applicable:
o Planning function - April 2005
o Community engagement function - April 2005
o EvaluationlReporting function - January 2006
o Systems Integration Function - April 2006
o Service Coordination - 2006
o Funding - April 2006 (under current MOHLTC funding model)
d) Workshop Themes
Major workshop themes have been identified and recurrent themes have surfaced, including the
planning for integrated services for seniors and community support services in an integrated system.
However it was clear to government that some sectors actively ensured their views were expressed at
each session with their representatives attending with a virtual blueprint of their key issues. Some
themes were common to over half of the workshops. The intent was for each community to bubble up
their particular concerns and see what was unique to those communities and what was surfacing as
common issues throughout. The process was only as good as the participation in each session. As
previously indicated, it is not too late if you want to participate in the development of your local report,
see details in Bulletin No.5.
OANHSS Executive Report
December 20,2004
3
2. Physiotherapy Services
Late last week the government convened a meeting of all of the key stakeholders involved in the
debate over how physiotherapy services should be delivered once Schedule Five services are delisted
in March 2005. The government stated its goals as equitable access for seniors, continuity of service
and a model that ensures cost effectiveness, quality service, value for money and accountability. The
government outlined the three possible models it was considering at this point in time. The three
options include:
1. Funding to LTC Homes (incl. the funding from CCACs for LTC seniors) and Funding to
CCACs (for the community)
2. All funding to CCACs (and through them, support for homes and the community)
3. Funding to CCACs to provide for acute physio to LTC homes and to homecare and funding to
LTC homes to provide rehab and maintenance service to LTC home residents
Each stakeholder group presented its views on each option. The long term care provider associations
definitely leaned to option one although it was acknowledged that option three, which was new as a
model, could possibly work but only if there was enough funding to ensure support for each area.
Since there was little data or details coming forward from government at the meeting, it was difficult
for participants to get too involved except at a high level. Most groups continued to put forward the
positions they have already developed and shared. The Schedule Five group was the most upset since
none of their proposed models were being considered. The OANHSS paper was shared with members
in last week's Executive Report.
OANHSS and OLTCA have been pressing government to augment their funding from the OHIP area
with an infusion of dollars to the program envelope in next year's budget allocation. This is consistent
with the Association's position from the last several years that the funding to the program and services
envelope is inadequate.
3. Funding Accountability to Involve Frontline Staff
In one of the Hansard clips mentioned in the Executive Report last week was a promise by Minister
Smitherman that the unions and front line staff are to be involved in signing off any new funding
directed to staffing and frontline care that was used for this purpose. As this is new information to
OANHSS, we will be following up with the LTC Homes Branch for further details and to express
concerns.
We already contacted Sue Matthews, Chief Provincial Nursing Officer for further clarification. We
identified a number of concerns with this direction:
. The potential for unions to try to negotiate the inclusion of this requirement in collective
agreements. Without central bargaining, the potential for individual homes to be pressured into
such language is greater than where central negotiation takes place.
. Because many of our members operate under job-to-job pay equity obligations, they have to adjust
wages when anyone of the comparator groups increases. Ibis is not the case for most of the
nursing homes as they are proxy employers. The resulting higher wage structure in the homes with
OANHSS Executive Report
December 20, 2004
4
job-to-job pay equity formulas means that these homes have to address significant wage increases
before staff increases.
. Many of the positions that will be hired will be unregulated care staff in order to accommodate the
new bathing obligations.
. Such involvement by frontline staff infringes on management right to staff and manage their
homes.
When this was raised with our government contacts late last week, it is clear that there is no major
change of direction intended at this point for our sector, however, it doesn't preclude the government
determining it will want to see additional proof in terms of sign-offs down the road. As we indicated,
we will be raising our concerns in this area.
4. OANHSS LTC Act Submission Finalized
The final version of our submission on the new LTC Homes Act is now posted on the OANHSS
web site. This version replaces the draft one attached to the Executive Report last week. Please discard
this earlier version.
To create support for our positions, our key messages will be put forward in a public release that will
be developed shortly. Our emphasis will be on the importance of enshrining support for the not-for-
profit sector in the Act.
5. Resident Satisfaction Survey Project Progressing
The MOHLTC's work on a standard resident satisfaction instrument is progressing with input from a
stakeholder working group on which four OANHSS members sit. The intent is to release a Request for
Proposals in late January to select a tool that can then be pilot tested in the working group's member
homes. OANHSS members have urge caution in fast tracking the process so that selection criteria are
carefully considered. We have also recommended that the intent to short list existing tools who will
then receive the RFP is premature since there has not been an opportunity to review these tools. Rather
we have recommended that the provider of any current standard tools be invited to submit a proposal.
The longer term plan for the selection and application of a tool for use across the sector is not yet
determined.
6. Affordable Housing Consultation - OANHSS Submission
Attached is a copy of our response to the Ministry of Municipal Affairs and Housing's consultation
document on the Affordable Housing Strategy (AHS). Our Housing Consultant, Paul Dowling, and
several members had the opportunity to attend consultation sessions held across the province and were
impressed with the sincerity and openness of the process.
In our submission we provide answers to specific questions in the AHS document as well as offer a
few general comments from our perspective as providers of housing for seniors. The latter speaks
specifically to the strengths and benefits of supportive housing and preserving the continuums of care.
7. Church Group Seeking Housing Partner
OANHSS Executive Report
December 20,2004
5
We have been contacted by a Toronto church community that is interested in assisting with a new
housing project for seniors in the Toronto area. They are seeking an experienced development partner,
most likely another not-fu, pwfit organization that may need additional financial and human resources
to launch their next project. If you think your organization may be a fit, please let us know and we will
communicate your interest to the Church group. Contact Debbie Humphreys at extension 233 or
dhumphreys@oanhss.org.
8. 2005 Annual General Meeting - Nominations and Resolutions
The 2005 Annual General Meeting will be taking place on Thursday, March 10. Notice of the details
ofthe AGM are attached, together with the Call for Nominations and the Call for Resolutions. A note
to all members, the deadline for putting forward a nomination to be a candidate on the Board of
Directors is Monday, January 24, 2005.
9. Membership Invoices
Renewal notices for the 2005 membership year are being sent to all members this week. If you would
like to receive a fax copy to expedite your payment, please contact Pat LePiane at extension 222 or
plepiane@oanhss.org.
A reminder that fees are due by February 15, 2005. Please note that this date falls very close to the
2005 AGM and Convention (March 8 - 10) and that fees must be paid in full to be eligible to vote at
the Annual General Meeting.
10. In the Legislature
The following are links to selected Hansard items on relevant topics for your reference (note - if you
have difficulty accessing item you can cut and paste the link into your web browser):
Wednesday, December 15, 2004
. LHINs - MPP Elizabeth Witmer challenging government on unanswered questions related
to LHINs
httn://www.ontla.on.calhansardlhousedebates/38Jlarl/SessionllL103.htm#P I 08 12439
. Anti-Tobacco Legislation - reference to allow LTC homes to allow residents to smoke in a
controlled setting
httn:/ /www.ontla.on.calhansardlhousedebates/38oarl/SessionllL103.htm#P200 28459
The House is now adjourned until February 15, 2005.
11. Upcoming OANHSS Events
(for further details, contact Karen Elliott at karenelliott((jJ.oanhss.org or 905-727-1537)
o 2005 OANHSS Annual Meeting & Convention - March 8-10, 2005 - Sheraton Centre,
Toronto
o 2005 Administrator Certification Program - April 3-8, 2005 - Sutton Place Hotel,
Toronto
OANHSS Executive Report
December 20,2004
6
12. Executive Report Resumes Week of January 3,2005
This is our final Executive Report for 2004. We hope everyone has a wonderful holiday season and we
look forward to the year ahead!
Donna A. Rubin, CEO
Email: drubinlaloanhss.ora
Executive Reports are confidential communications for OANHSS Full Members only. Copies are posted in the member
access area of our website under "newsletters".
The OANHSS Executive Report is distributed for information purposes only. The Ontario Association of Non-Profit Homes
and Services for Seniors (OANHSS) is not engaged in rendering legal or other professional advice. If legal advice or other
expert assistance is required, the services of a professional should be sought.
@ Copyright 2004 OANHSS
OANHSS Executive Report
December 20, 2004
@pac
MUNICIPAL PROPERTY ASSESSMENT CORPDRATIDN
December 10, 2004
County of Elgin
Attention: Treasurer
450 Sunset Drive
Si. Thomas, ON N5R 5Vl
Re: 2005 Funding Requirements
To assist you in your budget planning process, I would like to take this opportunity to advise you
ofthe Municipal Property Assessment Corporation's (MPAC) priorities, service delivery
commitments and funding requirements for 2005.
First, I am pleased to report a few significant accomplishments in 2004:
. Our Request for Reconsideration (RfR) process was improved, resulting in faster
turn-around times and better communication with PWP""'Y owners throughout the
process. As a result, the number of RfRs processed, compared to this time last year, has
increased significantly.
. MPAC's 2004 reinspection program resulted in 379,992 properties being
inspected/verified, generating $515.38 million in net value.
. MPAC continues to support the development and maintenance of the Ontario ParcelTM.
Now 90% complete, it will provide municipalities with standardized digital parcel
mapping at no cost, and is on track for completion by the end of the first quarter of 2005.
. The total amount of new assessment issued through Omitted/Supplementary Rolls is
projected to be a record $24 billion in 2004.
At our Annual Meeting in October 2004, we acknowledged that municipalities have identified
concerns about customer service, timeliness of supplementary and omitted assessments, and
property severances and apportionments.
Form No L6050M
2005 Funding Requirements
December, 2004
Page 2 of 3
With these concerns in mind, MPAC's Board of Directors has approved funds to further improve
customer service and product quality. Specifically, we will eliminate backlogs, bring severances
and consolidations up to date by August 2005, and supplementary assessments up to date by
October 2005. On a go-forward basis, MP AC commits that all new buildings and additions will
be assessed within six months of occupancy.
In addition, MP AC will implement an expanded communications and public relations program in
2005-2006, to improve the public's understanding of the property assessment and taxation
process. This, in turn, should reduce the volume of concerns, complaints, Requests for
Reconsideration and appeals that impact on your operations.
We will also put in place a more rigorous process for assessment methodology and classification
changes that includes consultation and communication with municipalities, taxpayer groups and
the Province before implementation. This process will allow all parties to understand, plan for
and adopt changes more readily, and will eliminate uneven application of change across the
proVInce.
While many improvements will be achieved through operational efficiencies and redirecting
resources, the new priorities have resulted in a funding pressure. In addition, ongoing cost
increases and service improvements require an overall increase of 3% in cost recoveries from
municipalities.
Under the Municipal Property Assessment Corporation Act, the funding charge is apportioned to
upper- and single-tier municipalities using a formula that reflects the proportionate relationship
of an individual municipality's assessed values and total property count to the totals for all
municipalities in Ontario. These two indicators are averaged to reflect a 50% weighting for total
assessed value and a 50% weighting for total number of properties.
Municipalities will experience differing increases and decreases in their individual 2005 charges
due to the changes in their assessments and property counts on the 2004 assessment roll. Based
on the preliminary assessment-data h'1e charge for your mU;Jicipality would be approximately
$606,603.
We will confirm the actual impact for our municipal customers in January 2005, following the
return of assessment rolls. As has been done in the past, municipalities will be required to remit
their 2005 charges in equal quarterly installments.
Office of the President and Chief Administrative Officer
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 905.837.6150 F: 905..831.0040 E: isenbuca@mpac"ca
www.mpac.ca
Form No L7070M
2005 Funding Requirements
December, 2004
Page 3 of3
If you or your staff have any questions about MP AC' s budget or the funding formula, please
contact:
Mr. Arthur Anderson
Director, Municipal Relations
Telephone: 905837-6993
Toll Free: 1 877 635-6722 ext. 6993
E-mail: andersar@mpac.ca
Mr. Gerard Sequeira
Director, Finance and Administration
Telephone: 905837-6166
Toll Free: 1 877635-6722 ext. 6166
E-mail: sequeige@mpac.ca
We are confident the steps we have taken to date and our new investments will allow us to serve
Ontario municipalities and taxpayers more efficiently and effectively in the future. We look
forward to working with you toward that goal.
Yours truly,
r-?~
Carl Isenburg
President and Chief Administrative Officer
Copy MP AC Board of Directors
Arthur Anderson
Gerard Sequeria
Office of the President and Chief Administrative Officer
1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2
T: 905.837,6150 F: 905,,831.0040 E: isenbuca@mpac"ca
www.mpac.ca
Form No. L7070M
Minister of Municipal Affairs
and Housing
Ministre des Affaires municipales
et du Logement
li~
Minister Responsible for Seniors
777 Bay Street
Toronto ON M5G 2E5
Tel. (416) 585-7000
Fax (416) 585-6470
www.mah.gov.on.ca
Ministre delegue aux Affaires des personnes agees
777, rue Bay
Toronto ON M5G 2E5
Tel. (416) 585-7000
Telae. (416) 585-6470
www.mah.gov.on.ca
Ontario
December 16, 2004
f1f;~~;,~~~~t\\fec
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
SI. Thomas ON N5R 2Vl
~" oM'
GEe ).:;.J ['"yilt
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Dear Mr. McDonald:
Subject:
Minister's Restructuring Order Filing Notice
Subsection 173(12) of the Municipal Act, 2001
Please find enclosed a copy of the signed Order which gives effect to the restructuring proposal
that involves your municipality. This Order will come into effect on January 1, 2005, and will
be published in The Ontario Gazette.
Please ensure that a copy of this Order is available for public inspection, in accordance with
subsection 17 ) of the Municipal Act, 2001.
------
1322(06/95)
~, .. ,i
ORDER MADE UNDER THE
MUNICIPAL ACT, 2001, S.O. 2001, c. 25
COUNTY OF ELGIN
TOWN OF AYLMER, TOWNSHIP OF MALAHIDE
DEFINITIONS
1. In this Order,
"annexed area" means the area comprised of the lands described in the Schedule to
this Order;
"Town" means The Corporation of the Town of Aylmer; and
"Township" means The Corporation of the Township of Malahide.
ANNEXATION
2. (1) On January 1,2005, the portion of the Township described in Schedule
"A" is annexed to the Town.
(2) All real property including any highway, street fixture, waterline, easement
and restrictive covenant running with the land of the Township located in the annexed
area vests in the Town on January 1,2005.
(3) Subject to subsection (2), all assets and liabilities of the Township that are
located in the annexed area remain the assets or liabilities of the Township.
TAXES,ETC
3. (1) All real property taxes under any general or special Act levied and
uncollected in the annexed area which are due and unpaid on December 31 , 2004,
shall be deemed on January 1, 2005, to be taxes, charges and rates due and payable
to the Town and may be collected by the Town.
(2) On or before March 1,2005, the clerk of the Township shall prepare and
furnish to the clerk of the Town a special collector's roll showing all arrears of real ,.
property taxes or special rates assessed against the land in the annexed area up to and
including December 31, 2004, and the persons assessed for them.
(3) Within 30 days of the date of collection by the Town of real property taxes
or special rates that the Township is entitled to collect in the annexed area under
subsection (1) that were due but unpaid on December 31,2004, the Town shall pay to
the Township an amount equal to the amount collected by the Town under subsection
(1).
1
",'
(4) If the Township has commenced tax arrear procedures under the
Municipal Act, 2001 for the annexed area and the procedures are not completed by
January 1,2005, the Town may continue the procedures.
ASSESSMENT
4. For the purposes of the assessment roll to be prepared for the Town under the
Assessment Actfor the annexed area shall be deemed to be part of the Town and the
annexed area shall be assessed on the same basis that the assessment roll for the
Town is prepared.
BY-LAWS
5. (1) On January 1,2005, the by-laws of the Town extend to the annexed area
and the by-laws of the Township cease to apply to such area except,
(a) by-laws of the Township,
that were passed under section 34 or 41 of the Planning Act
or a predecessor of those sections; and
that were passed under the Highway Traffic Act or the
Municipal Act, 2001 or a predecessor of those Acts that
regulate the use of highways by vehicles and pedestrians
and that regulate the encroachment or projection of
buildings or any portion thereof upon or over highways,
which shall remain in force until amended or repealed by the council of the
Town;
(I)
(ii)
(b) by-laws of the Township passed under sections 45, 58 or 61 of the
Drainage Act or a predecessor of those sections;
(c) by-laws of the Township passed under section 10 of the Weed Control Act
or a predecessor of that section;
(d) by-laws of the Township passed under the Development Charges Act
which shall remain in force until amended or repealed by the council of the
Town or expire under that Act; and
(e) by-laws conferring rights, privileges, franchises, immunities or exemptions
that could not have been lawfully repealed by the council of the Township.
(2) The official plan of the Township, as it applies to the annexed area, and
approved under the Planning Act or a predecessor of that Act, becomes an official plan
of the Town and shall remain in force until amended or repealed.
(3) If the Township has commenced procedures to enact a by-law under any
Act or to adopt an official plan or an amendment thereto under the Planning Act, and
that by-law, official plan or amendment applies to the annexed area and is not in force
on January 1, 2005, the council of the Town may continue the procedures to enact the
2
by-law or adopt the official plan or amendment to the extent that it applies to the
annexed area.
151)
Dated on the ............!.0...... of Dece
(1 /
'i.inister of Muni7Affairs and Housing
er, 2004.
3
SCHEDULE "A"
Being those lands in the Township of Malahide to be annexed to the Town of Aylmer
more particularly described as:
All and singular that certain parcel or tract of land and premises situate, lying and being
in the Township of Malahide, in the County of Elgin, and Province of Ontario, being
composed of Part 7 in Concession 7, more particularly described as Part of Lot 80,
North Talbot Road, designated as:
Parts 1,2,3 and 4, of Plan 11 R-7891;
Parts 1, 2 and 3 of Plan 11 R-1306; ,and,
Part 1 of Plan 11 R-963
And all of Talbot Line Road allowance commencing at the south east corner of Lot 80
North Talbot Road and running adjacent to Lot 80, westerly for a distance of 365.181
meters.
4
Tfie Corporation of tfie :Municipafity of Centra[ 'E[gin
450 Sunset Drive, 1 st Floor, SI. Thomas, Ontario N5R 5V1
Ph.519-631'4860 Fax 519-631-4036
December 14th, 2004
Sandra Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear Ms. Heffren:
Re: Time frame - Barrier free buildings
Please be advised that Council discussed your correspondence dated November 15th,
2004 with respect the above noted matter at their meeting dated Monday, December 13th,
2004, and the following resolution was passed: .' '.
THAT: Correspondence received from the County of Elgin respecting JAAC's (Joint
Accessibility Advisory Committee) position on an accelerated timeframe to provide barrier-
free buildings be endorsed. CARRIED.
If you have any questions or concerns respecting this information, please do not hesitate to
contact me at the municipal office.
Yours truly,
~Yf'~
Dianne Wilson
Deputy Clerk
c.c. J. Phillips, Chair, JAAC
In Case of Transmission Difficulties, please call 416-863-2101 or
1-866-309-3811
please Deliver To: County of Elgin
Ministry of Finance
Office of the Minister
Frost Building South
7 Queen's Park Cr
Toronto ON M7A 1Y7
Tel (416) 325-1590
Fax (416) 325-1595
Ministry of Municipal Affairs
and Housing
Office of the Minister
~
Ontario
777 Bay Street
Toronto. ON M5G 2E5
Tel (416) 585-7100
YM'W.mah.gov.on.ca
January 11, 2005
Dear Head of Council,
We are writing to inform you of the status of the government's review of the Community
Reinvestment Fund (CRF).
As you are aware, in the 2004 provincial budget, the government committed to review
the CRF in order to develop a new funding model for 2005 that would better reflect the
financial realities of Ontario municipalities. A key challenge of the review was to ensure
that any new approach could be accommodated within the province's own fiscal plan.
In keeping with this commitment, the Ministry of Municipal Affairs and Housing and the
Ministry of Finance co-chaired a CRF review committee with the Association of
Municipalities of Ontario CAMO) that examined options for refining the CRF or replacing
it with a new municipal funding model. The review committee considered a number of
different approaches to resolve outstanding issues and inequities related to the existing
CRF formula. We were impressed with the work of the committee, and appreciated the
time, effort and advice put forward by all its members.
At the present time, the province is still considering the range of options and
recommendations arising from the work of the CRF committee. Given that the CRF is a
major funding source for many municipalities, we want to ensure that any decision on
the future direction of the fund is carefully formulated, and that all impacts and
consequences are fully examined.
We acknowledge that many municipalities have been inquiring about the status of the
2004 reconciliation process. We are also aware that municipalities are waiting for
information on their 2005 funding levels in order to support their initial 2005 budget
planning. As a result, we are announcing a stable funding guarantee for 2005 that will
ensure that, as a minimum, each municipality will receive at least as much funding in
2005 as they have received to date through the CRE for 2004.
...2
-2-
In an effort to build on the positive momentum arising from the work of the CRF review
committee, we have invited AMO to enter into a focussed consultation with provincial
officials that will lead to the announcement of a new funding model in March 2005.
These short time lines reflect the need to finalize decisions quickly in order to support
the municipal budget planning cycle. We have therefore asked AMO to join us in
beginning this work as soon as possible.
It is clear that any change in the municipal-provincial funding arrangement should be
gradual so as to allow municipalities time to adjust and plan. As a result, we are
requesting that the next phase of CRF consultations include the development of a
comprehensive transition strategy that will help ensure the pace of change is financially
manageable, as well as addressing the issue of a year-end reconciliation. The transition
strategy should be in place in March 2005 to facilitate implementation of the new model.
The Ontario govemment is committed to working with municipalities to build strong and
vital communities. We are confident that by continuing to work together with
municipalities, we can develop long term solutions for accomplishing this common goal.
Yours sincerely,
.
-
-
Sorbara
ter of Finance
ohn Gerretsen
Minister of Municipal
Affairs and Housing
c: Mr. Roger Anderson, President
Association of Municipalities of Ontario
~
Quad County Support SeNices
Mailing Address: P. O. Box 65, Wardsville, Ontario, NOL 2NO
Telephone 519-693-4812
Fox 519-693-7055
December 10,2004
'~:c"- _ ;:,;~,'::,(~;-~;'; ;~"l'.~\f-~Ur.::)
'R'r.~'.'; '''''''''''''''''\:i ~~
~- ~.~~;:';'lG:iJ~' , ,"
,
Warden James McIntyre
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
DEe ~c 2OOi,
,,,,,-,;-\'.';N ,~i~ 'EL~~ .,..
w...;.%fiUl'\!}; " '<,)' - - _~,~l?'r:n~j'-
~~~r~~r;~1'10frr~\ft~"~'\:~~~;\ ~,'\;- <"
'--,~.
Dear Warden McIntyre and Council Members:
On behalf of Quad County Support Services, The Board of Directors and myself, please accept
our sincere appreciation for the grant of $2000.00.
This year we will again use your grant to assist our Association in delivering programs through
our two offices in Dutton and West Lome to those consumers who reside in these areas.
Resources continue to be at a premium and our Association will continue to look for funding
sources as the Ministry of Community and Social Services is unable to provide all the resources
we require to meet the needs of the individuals we support.
Enclosed is a receipt for your records. Thank you for your continued support of our Association
by providing this grant.
Sincerely,
/);. '//"/
../.t/~~~ /-/2_. "",;;A ~
.' " "...n;.,zH',
Willia,rtl Shlirish
Executive Director
AOMINISTRATION omCES
195 Wellin9ton St.
Wardsville, Ontario
NOL 2NO
(519) 693-4812
(519) 693-7055 (Fox)
RESOURCE CENTER
205 Victoria Street
Wardsville, Ontario
NOL 2NO
(519) 693-4478
(519) 693-4478 (fox)
COMMUNllY EMPLOYMENT OPTIONS
191 Oueen Street
Wardsville, Ontario
NOL 2NO
(519) 693-4929
RESIDENTIAL SERVICES
159 McKellar St.
Glencoe, Ontario
NOL 1MO
(519) 287-2306
(519) 287-5905 (fox)
ST. THOMAS-ELGIN
~ \\ \ Second Stage Housing
"""- ,,~ 15 Golding Place St. Thomas, Ontario N5R 686
11II "'- ~.- phone: (519) 637-2288. tax: (519) 637-2213. email: secondstage@amtelecom.net
1'" 1tf1E11=Ji~~~;~Ii:'J;
1'\;" ~.
t:im",:;v"",",
December 14, 2004
."""",,,,,,,,,,,.'~___-"i.""
"'l"'l''il\;1'W-'"'"""",, ,~
r?:i.~,il.}t't}., "\J;ct.;~. ..
Elgin County Council
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Council:
On behalf of the Board of Directors of St. Thomas-Elgin Second Stage Housing I
would like to express our sincerest gratitude for the $3500.00 donation. A receipt
is enclosed for your records.
Twenty-seven (27) women and thirty-five (35) children resided at Second Stage
Housing throughout our last fiscal year of April 2003 to March 2004. The financial
assistance we receive from our community and various fund raising events
enables us to provide safety and support for women leaving abusive
relationships. We are very grateful for your continued assistance.
Sincerely,
~~~
Ruth Hyatt,
Executive Director
RH/cs
Enclosure
.
A United Way Agency
fr /(;,:!{;@~~'i~1f:~~!1I:':;;;\
,,''''1;-'"';~,,'*' -"'\
Nev~(i'~'~.ak-e~enJ:i~kets!
^^,..~...,. ~.
~tb i\,"p-"p-ua\
"VJo-p:\e"P-' s ~igbt out
An Evening of Mystery,
Fine Food and Fun!
For Women of All Ages
Friday, February 4, 2005
.~
'~
"
St. Anne's Centre
to Reserve
Ticket(S)!
"-.\\\ St. Thomas-Elgin
.,'...,.a~ Second Stage
.'..,., y Housing
637 -2288
01/06/2005 16:01
7622361
BOBIER VILLA
PAGE 02
Ministry of Health
and Long-Term Care
Mlnlstere de la Sante
et de$ Solns de longue duree
@ Ontario
THE NURSING SECRIrrAAIAT SECAIrrARIAT DES SOINS INFlAMIERS
COMMUNITY HEALTH OMSION
DIVISION DE LA SANTll
COMMUNAUTAIRE
edffiee Kepbum
~ Oiaso
80. rue GrosvQnOI'"
Toron~ ON M7A 1R3
Telephone ~ (4.18) 327-2414
Telecopleur ~ (41 e) 327-8854
12th Floor 12c ~ege
56 Wellesley Stroot West .56, rug Wenseley
Toronto ON M5S 2$3 Toronto (ON) M5S 2$3
Hl!pburn Block
51h FIr
80 Grosvenor $t
Torontot ON M7A 1A3
Telophot1~: (41&) 3.27-2414
MlQSlmile; (416) 327-9954
Telephons.; (416) 327~9689 T61liphone : (416) 327ft9S89
Fac8lmlle~ (416) 327-1979 T'l6eopmlll': (41&) ~27-18?8
December 29, 2004
Ms. Pat Vandevenne, Manager, Resident Care (A)
Corp. of the County of Elgin - Bobier Villa
1 Bobier Lane
Dutton, ON NOL 1JO
Dear Ms. Vandevenne:
We are writing further to the letter you received from the Honourable George
Smitherman, Minister of Health and Long-Term Care dated December 22,2004. This ____
letler advised you of the funding that your organization is eligible to receive for the
Workplace Safety (Patient Lift) Initiative. This initiative is a component of the Nursing
Strategy and focuses on improving the working conditions of nurses in Ontario, The
initiative provides funding for the purchase of lifting/transferring equipment and the
implementation of educational programs with a goal of preventing musculoskeletal
injuries.
As outlined in the Minister's letler, your organization is eligible in 2004/05 for a special
one-time grant of up to $32,727.00. This amount includes up to $30,000.00 for the
purchase 6 lifts and up to $2,727.00 to establish and implement a lift/transfer education
program.
You may use the funding for the purchase of fixed motor ceiling lifts, portable motor
ceiling lifts and portable floor lifts. Calculations for this funding are based on an average
cost of $5,000 per lift and include $454.00 per lift for the development and
implementation of a lift/transfer education program for staff who will be using the
equipment.
The eligibility rules and reporting requirements are included in the attached Funding
Agreement. Schedule "D" of the Funding Agreement contains a lift assessment survey
that you are required 10 complete and return by January 14, 2005. In order to obtain
your special grant for lifting equipment and education please return a signed copy of the
Funding Agreement along with the lift assessment survey contained in "Schedule uD" to:
Sue Matthews
Provincial Chief Nursing Officer
Ministry of Health and Long-Term Care
56 Wellesley St. W, 12th Floor
Ministry of Health
and Long-Term Care
Minlstere de la Sante
et des Solns de longue duree
@ Ontario
THE NURSING SECRETARIAT
SECRETARIAT DES SOINS INARMIERS
COMMUNITY HEALTH DIVISION
DIVISION DE LA SANTE
COMMUNAUTAIRE
Edifice Hepburn
5e etage
80, rue Grosvenor
Toronto ON M7A 1R3
12th Floor
56 Wellesley Street West
Toronto ON MSS 253
12e etage
56, rue Wellesley
Toronto (ON) MSS 253
Hepburn Block
5th Fir
80 Grosvenor St
TQronto, ON M7A 1R3
Telephone: (416) 321-2414
Facsimile: (416) 327-8854
Telephone: (416) 327-2414
Telecopieur : (416) 327~8854
Telephone; (416) 327-9689
Facsimile: (416) 327-1878
Telephone: (416) 327-9689
Teh~copieur: (416) 327.1878
December 29, 2004
Mr. Melissa Lewis, Senior Administrator
Corporation of the County of Elgin - Elgin Manor
39262 Fingal Line
RR# 1
St. Thomas, ON N5P 3S5
I
,m~@~nW~])~
JAN '1 1 2005 f,k..
_ELGIN MANOR
Dear Mr. Lewis:
We are writing further to the letter you received from the Honourable George
Smitherman, Minister of Health and Long-Term Care dated December 22,2004. This
letter advised you of the funding that your organization is eligible to receive for the
Workplace Safety (Patient Lift) Initiative. This initiative is a component of the Nursing
Strategy and focuses on improving the working conditions of nurses in Ontario. The
initiative provides funding for the purchase of lifting/transferring equipment and the
implementation of educational programs with a goal of preventing musculoskeletal
injuries.
As outlined in the Minister's letter, your organization is eligible in 2004/05 for a special
one-time grant of up to $49,091.00. This amount includes up to $45,000.00 for the
purchase 9 lifts and up to $4,091.00 to establish and implement a lift/transfer education
program.
You may use the funding for the purchase of fixed motor ceiling lifts, portable motor
ceiling lifts and portable floor lifts. Calculations for this funding are based on an average
cost of $5,000 per lift and include $454.00 per lift for the development and
implementation of a lift/transfer education program for staff who will be using the
equipment.
The eligibility rules and reporting requirements are included in the attached Funding
Agreement. Schedule "0" of the Funding Agreement contains a lift assessment survey
that you are required to complete and return by January 14, 2005. In order to obtain
your special grant for lifting equipment and education please return a signed copy of the
Funding Agreement along with the lift assessment survey contained in "Schedule "0" to:
Sue Matthews
Provincial Chief Nursing Officer
Ministry of Health and Long-Term Care
01/05/1994 01:00
1-519-755-2527
TERRACE LODGE
PAGE 02
Mlnlsuy of Health
and Long-Term Care
fl~6J111- .
't @Ot.
Mlnl"~ra de Ie Sente
at d.. Soln. de longue dura.. n a r I 0
THE NURSING SECllETARIAT
SECRETARIAT DES SOlllSlNFlRMIERS
COMMUNITY HEAllH DIVlstON
DMSION DE LA SANl1l
CO",,,"UNAUTAIRE
~~ HBpburn
"'-
eo, r'Ut Gl"08WnOr
Toronto ON M7A 1 R3
Telliphort8 ~ (416) 327.2414
TeJacopJeur : (416) S27-8864
12th Floor
&6 W.I...I"y SlrMt W..t
TorontD ON ...~ 283
'" ","go
56, rue WetJHllty
Toronto (ON) M6S 283
Hepburn Block
6th Fir
SO Broavenar St
Toronto! ON M7A 1R3
Telephone; (416) 327-2414
F,.;slmUe: (416) 327'-8S!4
T.~none:(411)327~.
~acalmll.; (416) 327-1878
""phone; (41S) 327_.
T"'~pletlr: (416) 327-1878
December 29, 2004
Ms. Michelle Harris, Manager of Resident Care (A)
Corp. of the County of Elgin-Terrace Lodge Municipal Home for the Aged
475 Talbot Street East
49462 Talbot Line
Aylmer, ON N5H 3A5
Dear Ms. Harris:
We are writing further to the letter you received from the Honourable George
Smitherman, Minister of Health and Long-Term Care dated December 22,2004. This
letter advised you of the funding that your organization is eligible to receive for the
Workplace Safety (Patient Lift) Initiative. This initiative is a component of the Nursing
Strategy and focuses on improving the working conditions of nurses in Ontario. The
initiative provides funding for the purchase of lifting/transferring equipment and the
implementation of educational programs with a goal of preventing musculoskeletal
injuries.
As outlined in the Minister's letter, your organization is eligible in 2004/05 for a special
one-time grant of up to $60,000.00. This amount includes up to $55,000.00 for the
purchase 11 lifts and up to $5,000.00 to establish and implement a lift/transfer
education program.
You may use the funding for the purchase of fixed motor ceiling lifts, portable motor
ceiling lifts and portable floor lifts. Calculations for this funding are based on an average
cost of $5,000 per lift and include $454.00 per lift for the development and
implementation of a lift/transfer education program for staff who will be using the
equipment.
The eligibility rules and reporting requirements are included in the attached Funding
Agreement. Schedule "0" of the Funding Agreement contains a lift assessment survey
that you are required to complete and return by January 14, 2005. In order to obtain
your special grant for lifting equipment and education please return a signed copy of the
Funding Agreement along with the lift assessment survey contained in "Schedule "0" to:
Sue Matthews
Provincial Chief Nursing Officer
Ministry of Health and Long-Tenn Care
01/05/1994 01:00
1-519-755-2527
TERRACE LODGE
PAGE 03
-2-
56 Wellesley St. W, 12th Floor
Toronto, ON M58 283
with a copy of both documents to:
Leo Nusink
Regional Director (A)
Ministry of Health and Long-Term Care
Suite 201
231 Dundas St
London, ON N6A 1 H1
You must return both the signed Funding Agreement and the lift assessment
survey no later than January 14th, 2005. The Funding Agreement is non-
negotiable and the Ministry will not grant any extensions. .
Please note that if you purchased lifts between April 1, 2004 and December 31, 2004
the Ministry may reimburse you for your purchases if the Ministry determines (after
reviewing your lift assessment survey and the lift purchase invoices you are required to
submit with it) that your purchases meet the Ministry program objectives.
If the Ministry reimburses you, you will be required, in turn, to reimburse the NPC
envelope (referred to in the Service Agreement you entered into with the Ministry) so
that you can enhance staffing in nursing and personal care.
The Minister of Health and Long-Term Care will be announcing this initiative in the New
Year. In advance of this announcement we ask that long-term care homes receiving
funding not publicly broadcast this funding to the community until this time. This request
however does not prevent long-term care homes from beginning their negotiations with
vendors for the purchase of lifts, once funding agreements and the requested survey
have been signed and forwarded.
If you have any questions, please contact your Regional Director.
Sincerely,
S:.I"
~,..~J__~,...
~;}cy ~~
Sue Matthews
Provincial Chief Nursing
Officer
The Nursing Secretariat
George Zegar8c
Assistant Deputy Minister
Community Health Division
c. Leo Nusink
Regional Director (A)
Paul Barker, Director (A), Finance & Information Management Branch
Tim Bums, Director, Long-Term Care Homes Branch
01/05/1994 01:00
1-519-755-2527
TERRACE LODGE
PAGE 04
Bureau du mlnlstra
Mlnl.u"y of H...lth
.nd Long-Term Cor.
Offlco of tlte Minister
10'" Floor. Hophl,Jm Slock
80 Grosvenor Streat
Toronto ON M7A 2C4
Tel 416-327-4300
Fax 416-326-1571
www.healtn.gov.on.ca.
Mlniatm de Ie S.nll!
ot _ Soin. de longue do,,!e
10' oIlage, oIdmce Hepbum
80, rua Groe.venar
Toronto ON M7A 2C4
TOI 4160327-4300
TOloIo 416-325-1571
www.h.aJt~.gov.on.ea
Ontario
December 22, 2004
Ms. Rhonda Roberts, Senior Administrator
Corp. of the County of Elgin-Terrace Lodge Municipal Home for the Aged
475 Talbot Street East
49462 Talbot Line
Aylmer, ON N5H 3A5
......
.
Dear Ms. Robens:
Our government is working to make Ontario the best place to build a career in nursing. In the
2004 Budget, our government made a conunittnent to provide long-term care homes and
hospUals with $60M for patient lifting equipment to promote safety for nurses and other care
providers. We are now fulfilling that commitment. I am pleased to inform you that the Corp.
of the County of Elgin-Terrace Lodge Municipal Home for the Aged has been approved for up
to $55,000.00 for the purchase of patient lifting equipment and $5,000.00 for lift ! transfer
education programs.
The Patient Uft Initiative is one component of a larger Nursing Strategy announced earlier this
year that is designed to address the core issues affecting nurse recruitment, retention, and
supply. The ultimate goal of the strategy is to stabilize the nursing workforce to ensure that
more nurses will choose to work in Ontario. Reducing injury through the purchase of lifting
equipment is critical to creating safe work enVironments for nurses and is an essential
component of making Ontario an attractive place for nurses to work.
This initiative builds on our commitment to nurses and residents in long-term care homes. In
May, we announced investments to support long-term care, including increased standards for
patient care and $191M to hire 2,000 new staff, including 600 nurses.
The majority of Ontarians who are receiving care in a health facility are in long-term care. We
know that more than 70% of residents in long-term care homes require assistance from one or
two staff members to go about their daily lives. Aff, a resmt of the physical dermmds of their
jobs, the rate of musculoskeletal injuries among health care workers in long-term care homes
was twice that of workers in hospitals in 2003.
Our goal is to make sure that residents can live life as fully and as safely as possible and that
nurses and other health care workers are supported in assisting them to do so. That is why we
are providing 70% of the available funding for patient li.fting equipment and education
programs to long-term care homes.
PBga1
01/06/1994 01:00
1-519-765-2627
TERRACE LODGE
PAGE 05
In the comi.ng days you will receive further correspondence from the Ministry outlining the
details of this new funding and a funding a6-"~~M,ent that you will be required to sign in order
to receive it.
We are confident that this component of our comprehensive Nursing Strategy will restore the
foundations of the nursir'5 profe"ivn_ By .:;J.Jressing the core issues that impact upon nurSes
and by acknowledging the value of nursing in providing quality care for Ontarians, we will
build a healthcare system that makes Ontario the jurisdiction of choice for nurses.
Yours truly,
&~&~
George Smitherman
Minister
.....
.
c: Director of Resident Care
cc: Honourable Steve Peters, MPP
Page :1
Ministry of
Transportation
Office of the Minister
Ferguson Block, 3rd Floor
77 Wellesley St. West
Toronto Ontario
M7A 1Z8
416327-9200
www.mto.gov.on.ca
Ministere des
Transports
Bureau du ministre
Edifice Ferguson, S" etage
77, rue Wellesley ouest
Toronto (Ontario)
M7A 1Z8
416327-9200
www.mto.gov_on.ca
~~~
-qp~
-
Ontario
~ _ ~ ._>>><,.... s~;~~"
R~'...' '''''''.,','''''''''''''' "'1:" ;ji"
r( W;~': ""'-'~~~~l~~ 'LJ1
'Il .~,>"
JAN 7 - ?005
,wI 132PJ!;
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
SI. Thomas, Ontario
N5R 5V1
~~''l'~"~, ~~:"':;-" f Of i-"'"~L..
!',~~;~~~?i:':r~\it~;;Emfl~
Dear Mr. McDonald:
I am writing in response to a letter received from the Honourable Steve Peters, MPP,
Elgin-Middlesex-London, regarding concerns raised by the County of Elgin regarding
Highway 3 from SI. Thomas to Aylmer.
Please be assured that the reconstruction of Highway 3 in this area is a high priority for
my ministry. We are currently completing the design and property acquisition for this
project so that it will be ready for contract tendering in early 2005. However, the actual
timing of the contract will be determined once all the necessary properties have been
acquired and the construction budget for 2005 has been established.
You may be interested to know that to improve visibility for drivers, this project involves
flattening the profile of the highway at several locations. During the preliminary design
and environmental assessment process, it was determined that although this work could
be limited to six weeks in duration, this area of Highway 3 could only remain open to
local traffic during that time. As a result, a signed detour route along county roads will
be required.
We recognize the county's concerns with respect to additional traffic using county roads
during the six-week detour period. However, prior to detouring traffic, we will invite
county staff to participate in an appraisal of the pavement and bridges along the route.
We will also require the contract administrator to monitor the condition of the pavement
while the detour is in use. Once the detour is no longer required, we will again contact
county staff to complete a follow up appraisal. If it is determined that repairs are
required along the detour route, my ministry will complete these repairs.
.../2
-2-
In addition, an incentive has been added to the contract to encourage the contractor to
reopen Highway 3 in less than six weeks. Advanced signage will also be installed to
inform drivers of the upcoming closure to allow traffic to avoid the area or adopt other
routes including Highway 401.
Thank you again for bringing your concerns to my attention.
Sincerely,
~~
Harinder S. Takhar
Minister
c: Hon. Steve Peters, MPP, Elgin-Middlesex-London
51 ROLARK DRIVE . TORONTO, ONTARIO M1R3B1 . VOICE:(416) 321>-6300 TTY: N388-292-2312 FAX: (416) 326-6200
51, PROM. ROLARK . TORONTO (ONTARIO) M1R 361 . VOIX: (416) 326-6300 ATS: 1-888-292-2312 FAX: (416) 321>-6200
";~x~;' :""~i:'r!':;i5'~l~~'~"\,
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January 10, 2005
JM \4 2.005
The County of Elgin
450 Sunset Drive
S1. Thomas, ON
N5R 5V1
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To whom it may concern ,
We would like to take this opportunity to update you on our One List of Electors - One Point
of Contact project, launched this past June at the AMCTO Conference in Brantford.
We have continued to build on the opportunities to enhance the accuracy, currency and
completeness of list of elector databases for all three levels of government, through a
mutually beneficial working partnership established with our Tripartite agreement partners,
Elections Canada and the Municipal Property Assessment Corporation.
Through regular meetings and ongoing cooperative initiatives, we have continued to develop
shared approaches to improve data quality and to enhance the quality of elector information
contained in our lists of electors.
Currently, we are finalizing an overview plan for distribution in the near future, which will
present the next steps for this project and our goals through to 2008.
As always, please feel free to contact Irene Stewart, Municipal Partnership Coordinator, with
any comments or questions at (416)-326-1679 or email: win.win@electionsontario.on.ca.
We wish you a happy and safe 2005.
-iAW~
ihM~~
Loren Wells
Assistant Chief Election Officer
Drew Westwater
Director of Electoral Event Services
Ministry of the
Environment
Ministere de
j'Environnement
~ Ontario
733 Exeter Road
London, ON N6E 1 L3
Tel.: (519) 873-5000
1-800-265-7672
Fax: (519) 873-5020
733, chemin Exeter
London, ON N6E 1 L3
Tel.: (519) 873-5000
1-800-265-7672
Telec. : (519) 873-5020
January 7,2004
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Ford Motor Company of Canada Limited
PO Box 2005 Stn Main,
St Thomas, Ontario N5P 3W1
14- 'UJOS
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Attention:
Angus Hunter
Envirorunenta1 Representative
Dear Mr. Hunter:
Re: PCB Waste Storage Site #10189A002 - St. Thomas Assembly Plant
11884 Sunset Road, Concession: Township of South wold, County of Elgin
This letter is to confirm that you informed the Ministry of the Envirorunent that you currently have
PCB waste stored at your site and that you may be storing additional PCB waste materials at this
location in the future. Based on this, the Ministry will record your status as "active" in the Provincial
PCB Inventory System,
If and when you intend to add additional inventory to this storage site, you are required by Subsection
4(3) of Ontario Regulation 362, to advise this office by telephone immediately and in writing within
three days of the PCB waste receipt at this site. If the PCB material is to be received from another
location, there are additional requirements set out in Regulation 362 and Regulation 347 as well as the
Environmental Protection Act and pre-notification is also required.
PCB waste site holders are encouraged to dispose of PCBs in storage and to decommission the
storage structure. Completion of these two steps would result in your site status being changed to
"historical". Procedures to decommission your storage structure are defined in "Protocol for
Sampling and Testing at PCB Storage Sites in Ontario", dated January 2000 (available on the
Ministry's web site at www.ene.gov.on.ca). In summary, the procedures states:
Metal or non-porous surfaces which have or could potentially have been PCB
contaminated must be wipe tested in accordance with the procedures outlined in
the above mentioned document. The non-porous surfaces are considered
non-PCB wastes if the wipe tests of representative samples indicate PCB
concentrations ofless than 10 jlg/100 cm'. If the results are greater than 10
jlg/100 cm2, you may submit your proposal for decontaminating these surfaces,
to this office, with a request that the appropriate Director's Instructions be
issued under Clause 6(b) of the Ontario Regulation 362.
-1-
The procedure should be read in its entirety to ensure proper context.
Porous materials which have or could potentially have been PCB contaminated must be
representatively tested using the Ontario Regulation 347 TCLP (toxic characteristic leaching
procedure) test. Porous materials which have results greater than 0.3 mg/L are considered to be
leachate toxic for PCBs and must be stored, treated and/or disposed of accordingly. If any PCB
material is discovered during testing or otherwise, you must report this inventory (Reg. 362,
Subsection 4(3)) to this office, along with your plans to either: a) decontaminate; b) ship off-site for
destruction; or, c) further store on-site. The Ministry will review your proposal to determine if
issuance of Director's Instructions and/or reclassification of your storage site to "active" status are
appropriate.
Be advised that anticipated changes to both federal and provincial PCB regulations may set regulated
timelines for the phase-out of PCBs in service and their subsequent destruction. Current PCB
disposal requirements are outlined in Ontario Regulation 347.
If you have any questions, please feel free to call the Ministry of the Environment, London District
Office at 873-5000 or toll-free at 1-800-265-7672.
Lee Orpha
Director
Ontario Regulation 362
S:\COMMON\London DistrictWonica A\PCB Reclassmcation\Completed Letters'v\CTIVE-Letter 1 \Ford Motor Company #1 0189A002. wpd
-2-
lIlt__
SERViNG ROAD SUPERINTENDENTS, SUPERVISORS, MANAGERS AND FOREMEN IN ONTARIO
::i......~.
WINTER 2004
A. .R.
~
VOLUME 26 NO.1
The President's Message
Paul Dalton CR.S.-S
'--
I wish to extend best wishes of the season
to all, hoping that your Christmas is
wonderful and that the New Year brings
you all that you deserve. Looking back over
the past year I cannot help but be amazed
at the growth of our association. Through
the efforts of Bryan Clarke and Shirley
Dufton, in association with quite a few
forward thinking personnel from different
public works aspects, many viable and
necessary educational programs have been
successfully implemented, and
administered. I had the pleasure of
atrendTng--the-Yrovincidl ~SafeW- Truck
Roadeo. I was very impressed with the skills
displayed by all contestants, but could not
also help but sense the pride that these
people must take in their work on a daily
basis. My hat goes off to all the
contestants, and to all of the associations
that put forward the effort to host, and
compete in such a worthy event. I hope to
see all at the Annual General Meeting on
Tuesday morning at the OGRA/ROMA
Conference in February. There will be a
special prize of an AORS jacket to be
drawn from all in attendance. Again, I
close wishing you all the best in the
upcoming year.
~
Paul Dalton, CR.S.S.
Public Works Superintendent
Township of Dawn-Euphemia
RECEIVED JAN 0 4 2005
.'
THE 2005 MUi\nCIPAl TRADE SHOW
JUNK: 8 & 9, 2005
In the Vmage of Minden, the County of Haliburton.
Sponsored by the Association of Ontario Road Supervisors and hosted by the
Haliburton County Road Superintendent's Association. The Minden Arena,
Minden Curling Club and the Minden Fair Grounds will be the site of the
Association of Ontario Road Supervisors' 2005 Trade Show on June 8th and 9th.
The Show provides a forum for the display of approximately 300 exhibits for 2,500
to 4,000 municipal employees and councillors from across Ontario" The exhibits
are provided by suppliers of road maintenance and construction equipment, and
various ancillary public works functions supporting road maintenance and
construction. The displays include trucks of all sizes, snow plough equipment,
sand, salt and road de-icing agent applicators, safety equipment, various types of
road culverts, recycling and waste management equipment, and construction
equipment. The Show truly provides a cross section of all municipal maintenance
and construction needs Pre-registration for the Show is free and may be
accomplished on-line by visiting the AORS website (www.aors.on.ca). A $10.00
fee is charged if registering the day of the event. The Haliburton County Road
Superintendent's Association, whose municipal membership includes the
Township of Minden Hills, the Township of Algonquin Highlands, the Municipality
of Dysart et ai, the Municipality of Highlands East and the CountY of Haliburton
has taken the lead role in promoting the Trade Show through the distribution of
brochures, solicitation of exhibitors and attendance at other Trade Show events
that take place throughout the year preceding the Show. Haliburton County is
located approximately two~ hours north east of Toronto and nestled between the
District of Muskoka on the west and Hastings County on the east. The County of
Haliburton has hundreds of lakes and forests and includes a major portion of
Algonquin Provincial Park. There are numerous recreational opportunities such as
boating, swimming, canoeing, hiking, fishing and exploring the many historical
sites located throughout the County. The County is rich with arts and crafts
shows, theatre, summer festivals, museums, restaurants and accommodations.
Take the opportunity to visit the Municipal Trade Show, take time to see some of
the many attractions of the Haliburton Highlands and plan to return for a longer
stay that will provide you with a full appreciation of all that is offered for your
enjoyment.
-
. '. ' .. ~
~. o' - _ -~. - " . . ' ',..
President's Message ........................................1
2005 Municipal Trade Show ............................1
Provinces Drinking Water Legislation ............2
Salt Management Plans ....................................3
Dates to Remember ..........................................3
Event Photos........................................................4
AORS 11th Provo Safety Truck Roadeo ..........5
Obituaries ............................................................5
Winter Road Salt Ouiz........................................6
Upcoming Seminars ..........................................6
WHAT YOU SHOULD KNOW
ABOUT THE PROVINeED.S
DRINKING WATER
LEGISLATION
In the Summer 2004 Newsletter, a number of Provincial drinking water
legislation was identified that impacts road maintenance staff involved
with their municipal drinking water systems. This Newsletter's edition
provides more details regarding the Safe Drinking Water Act, 2002 and
the Water Resources Act, R.S.O. 1990, c. 0.40.
Safe Drinking Water Act. 2002
Developed as a result of Part Two Report of the Walkerton Inquiry, the
purpose of the Act is to gather in one place all legislation and
Regulations relating to the treatment and distribution of drinking water.
The Act is made up of 12 Parts including:
Part I Interpretation
Part II Administration
Part III General Requirements
Part IV Accreditation of Operating Authorities
Part V Municipal Drinking-Water Systems
Part VI Regulated Non-Municipal Drinking-Water Systems
Part VII Drinking-Water Testing
Part VIII - Inspections
Part IX Compliance and Enforcement
Part X - Appeals
Part XI - Offences
Part XII - Miscellaneous
One of the most important areas in the Act is Part III, Section 11 which
outlines the duties of owners and operating authorities of municipal
drinking water systems, including ensuring that:
MEMORIAM
-'
-- ~_ ,.'- c~
. All water provided by the'drinking'wa.ter systemmee~prescrib~d
drinking-I,\jaterquality standarqs;., . .'. .
. The drinking-watersysiem is operated in aCcOrdance with the ACt .
and Regulations and is keptina.good state of repair; . .
. All facilities are appropriaiely ,taffed and supervised; '.
. All sampling, testing and monitorihgfQyI8meDfare COmPlied with;
and .-- _ ',_ _ '"~'-"""";'~"':+'-.~';':;~,;_:i-i;.;;y~:;;::<~~":!>.~,,,,;,,'''';;,,.;;,''~~~A~
. All reporting requirements are somplieelvvith.-^ '. .
Water Resources Act. R.S.O.1990.c.,().40 .,........ ..
This Act first introduced in 1990.andsubsequentlyqf1)endeda number..
ohimes, is made up of llqSectionsilnddealswithav<iriety.Qf w<iter
and sewage adt)lin istrative. functions.$ofl)eofthe m,9\eimpor!<int
Sections within the ACt that impact road staffIncludesa'reas 'on: .
. Ontario(:l~an Water Agency anq its powers (Section 12); "
. Supervision'.ofallsurface and ground waters by the
Minister(Sectidn 29);
. Construction of wells (Section 37);
. Requirement for approval by the Director to establish, alter, extend
or replacing new or existing water or sewage works (Sections 52
and 53);
. Repair of water and sewage works (Sections 52 and 61);
. Sewer and water rates (Section 65); and
. Discharge of sewage into sewage works (Section 92).
Future newsletters will devote more detail to the various Regulations
that support these Acts. For more detailed and up to date information,
please visit the Ministry of the Environment's website at
www.ene.gov.ca and search under 'Water'"
Dennis O'Malley June 11, 1946 . October 15, 2004 Age 58 Dennis began his municipal career with the
Township ofCulross as an Operator Labourerin 1970. In 1982 he became the Road Superintendent of the
Township of Cuirass. In 1998 he was appointed Works Superintendent of the Township of Teeswater-
Cuirass (upon amalgamation afthe Village of Teeswater and the Township of Culross)" January 1st, 1999
he was appointed the Works Superintendent of the Municipality of South Bruce (amalgamation of the
Township ofTeeswater-Culross and the Township of Mildmay-Carrickl. He remained in this position until
his death" Dennis was widely respected in his position of Road Superintendent and volunteered his
talents as a member of the executive of the Bruce County Public Works Association. This group of men
held an honour guard at Dennis' funeral. Dennis represented the Bruce County Public Works
Association on various committees of the AORS Board of Directors from 1986 to 1997" He was a charter
member of the AORS Certification program in July 1989 (89-013). Dennis was very involved in his
community. He acted as Chairman of the Teeswater Culross Recreation Committee for many years - as
well he was a major contributor to the local and provincial snowmobile association serving on both the
provincial and local executives. He also was a member of the executive of the local Minor Hockey and
Minor Ball organizations, helped with coaching in both sports, and received the Western Ontario Athletic
Association volunteer award last year. He also volunteered his time in the Big Brothers Association.
When he knew there was no longer any hope for a cure, Dennis O'Malley made a decision that surprised
no one. He threw a big party. He invited everyone to a celebration of his life. He refused to leave this
world without saying goodbye, telling everyone what they had meant to him, how he loved them all.
Dennis will be sadly missed by his family, friends and colleagues"
Page 2
v
Drop us a line!
admin@aors.on.ca
If your local association has information
you would like to share, let us know -
send the information to the Education
Commitee do the office in Thorndale.
This could be retirements, obituaries,
special events, etc. Any ideas for
requirements for seminars, comments
or anything else you want to share are
welcome.
'-'
"-
',,-,
By now, we all know that
salt is a necessary evil. It's
great on some foods
however diets too rich in
sodium can cause serious
health risks Road salt
(particularly sodium chloride)
can also be the most effective
and least expensive way to
de-bond ice from the road
surface but it eats our
equipment, pollutes our
water and kills Mrs.
Johnston's newly planted
cedar trees.
Road salt serves to protect
our economy by ensuring
means of transport; however,
Environment Canada has
considered classifying road
salt as a toxic substance"
Even though sodium chloride
could share a list with toxic
poisons we have no
hesitation to dump
approximately 5 million
tonnes of it on Canadian
roads annually. This is why
we need to manage salt Operators charged with the
usage, storage and handling responsibility to clear a safe
by developing policies to route oftravel wantto ensure
ensure safe, consistent and they have done their best.
effective practices. They strive to avoid an
It wasn't too long ago when appearance at a Court of
some municipalities had Discovery following collisions
unique winter control on their route. We can
policies. One particular therefore not fault them
winter control policy in a when they assume that "if a
nearby municipality assigned little salt is good, then a lot of
speCific ploUgh -rbDtesro- salt isoener."
individual operators. If an This is where a Salt
operator was unable to be at Management Plan comes
work on a given day, his into play.
route was simply not How much should you use?
ploughed. This policy was Where should you use salt
not questioned and remained and more importantly, where
in practice (fortunately should you limit your
without incident) for many, application of road salt?
many years. Should you be using
We now understand that if calibrated distribution
such a policy was used today, equipment? Should you
that it would expose a consider GPS units? Should
municipality to unquestioned you be initiating a pilot anti-
liability, not mentioning the icing project to assess its
potential safety issues for viability on your roads?
motorists. Why do you care? Your
Our shift in thought to organization doesn't use
develop and adopt Minimum more than 500 tonnes of
Maintenance Standards has
heightened our awareness
and importance of winter
control. We now also
understand the importance
of clear, concise and
consistent record keeping
proving our due diligence in
following our prescribed
standards.
Unfortunately, over the past
decade we have been so
caught up in ensuring the
winter control level of service
is achieved for our roads that
we haven disregdrded the
impact of our activities on the
environment.
road salt annually; therefore
you don't need a Salt
Management Plan, right?
Wrong.
The Code of Practice for
environmental management
of road salts also applies
to" organizations that have
vulnerable areas in their
territory that could be
potentially impacted by road
salt." Vulnerable areas are
generally defined in the Code
and in many cases, a roadside
ditch can be argued to be a
vulnerable area for salt
contaminated runoff.
In an attempt not to create
"...By now, we all know that salt
is a necessary evil.
It's great on some foods, however
diets too rich in sodium can cause
serious health risks..."
.'-..--
a plan, your organization
may be able to argue that it
has no vulnerable areas that
could be potentially impacted
by road salts, however, the
opportunity of creating and
implementing a Salt
Management Plan would be
lost.
Salt Management Plans
may be strongly promoted by
the Federal Government;
however, this exercise serves
a greater purpose. Salt
Management Plans will not
only reduce the negative
impact on the environment
and help preserve our most
precious resource, water, but
in addition, if properly
structured, these plans could
save your organization
significant dollars while
potentially increasing the
level of service you provide.
Creating a Salt
Management Plan does not
have to be a daunting task. It
is very likely that your
organization's current
Page 3
-,,>-,.
practices achieve the same
goals as identified in the
Code. Your organization has
likely adopted a set of
Minimum Maintenance
Standards. Your organization
likely has calibrated salt
distribution systems on your
trucks and if not you are likely
considering them when
equipment is being replaced.
Your organization likely has
covered salt storage facilities
and if not, has identified the
need for them in a long-term
plan.
The next step is to simply
document all of these current
practices and set realistic
goals to promote constant
improvement and have this
document endorsed by your
local council. There's your
Salt Management Plan. This
document can be updated
and revised regularly as
equipment gets replaced and
your organization's goals
change.
Many examples of Salt
Management Plans are
available to help
organizations create their
own. The AORS and OGRA
websites are excellent
resources for this material.
Technologies exist to reduce
the use of road salt while
maintaining or even
improvingth-e'1ever of service
we provide at reduced costs
It is our responsibility to
explore these methods and
assess their benefits on our
local roads. We cannot enjoy
the fruits of evolution if we
don't constantly challenge
the way we do things
Otherwise, the instance of an
operator not showing up for
work and his route not being
ploughed would remain a
common practice.
Peter Dutchak, CET Manager
of Road Infrastructure
County of Elgin
1 Annual L1CO Convention - land Improvement Contradors and
the Drainage Superintendent Association of Ontario - london (lamplighter
Inns) - January 26, & 27, 2005
2. ORBA Convention - Ontario Road Builders Association - Toronto
(Fairmont Royal York Hotel) February 7-9, 2005
3. ROMA IOGRA Combined Conference in Toronto (Fairmont Royal York
Hotel) February 20-23,2005
4. AORS Board of Directors Meeting - Toronto (Fairmont Royal
York Hotel) 3 p.m. Sunday February 20, 2005
Congratulations to the
AORS Provincial Safety
Truck Roadeo Winners
1st Runner up Dean Black representing North
Eastern Ontario Public Works Organization (left)
1st place Winner Blair Schweitzer representing
Elgin County Roads Supervisors Association
(centre)
2nd Runner up Sandy MacEwan representing
Huron County Road Supervisors Association
(right)
5. AORS General Membership Meeting -Toronto (Fairmont
Royal York Hotel) Registration 8:30 a,.m., Meeting 9-12 Tuesday February 22,
2005
6. National Heavy Equipment Show - International Center in
Mississauga" - April 7 & 8, 2005
7. Guelph 2005 Road School - May 1-4, 2005
8" AORS Trade Show - June 8 & 9, 2005 - Minden
~ 0
-
The Combination Plow Training Seminar held at
Warkworth on November 23 and 24
.L.
The Combination Plow Training Seminar held at Warkworth on November 23 and 24, was
hosted by AORS and the Northumberland County Road Builders Association. It was well
attended as seen in the picture above. After the classroom presentations, there was a
demonstration outside of plow equipment supplied by Northumberland County, Viking-Cives
Group and Valley Blades Ltd.
--../
Page 4
'-
Total certified to date ......................................................942
CERTIFIED AT CERTIFICATION BOARD
MEETING on October 14, 2004:
RECLASSIFIED:
Ro b e rt Pete rson ........................ ....................................CRS-I
NEW:
Ted Broeders ..................................................................CRS
Mike Davie ......................................................................CRS
David Duncan ........................................................:.........CRS
Andrew 0 un I op ................................................................ CRS
Jeff Jennings ..................................................................CRS
Zac Machado........................................Associate Member
Jack Manganaro ..................................Associate Member
Paul Neumann ................................................................CRS
Joseph Partipillo ..................................Associate Member
Gerard Pearson ..............................................................CRS
THE NEXT CERTIFICATION BOARD MEETING IS ON
DECEMBER 8, 2004.
.......
The AORS 11th Provincial Safety Truck Roadeo took place on September 15. It was hosted by the Niagara Road Supervisors
Association in Thorold. Fifteen drivers participated, after winning 1 st place at their local Association Roadeo. All the drivers were
winners, and each received a hat and a medallion for their participation in the 2004 AORS Provincial Roadeo" These are the "Best of
the Best." A special thanks to all those who volunteered their time and effOrts to make this event a success: Pictured above is Randy
Fleming, Volvo Manager of Vocational Sales, (far left) and Paul Dalton AORS President (far right) with the 15 Provincial contestants.
The contestants are: (left to right) Lynn Lethbridge of Oxford County, Bob Hedberg of Perth County, Daryl Thompson of Grey County,
Kevin Visutski of Renfrew County, Ken Boys of Wellington County, Brad Goslin of Durham Region, Johan Klassen of Haldimand &
Norfolk, Blair Schweitzer of Elgin County, William Nichols of Middlesex County, Dale Leeson of Chatham-Kent, Dave Varney of Essex
County, Dean Black of North Eastern Ontario Assoc., Sandy MacEwan of Huron County, Clayton Morkem of Niagara Region, and
Corey Engler of Waterloo Region.
. . 1, b . ~ : < _.' .' ., (" . ,
,OBITUARIES..' .,". ,.',,' .", .... '. . ,'"
.., '" > :. ,~ ' "1. '. ' -' , - I 'p' . r - ~ , I' . j,', < , !
~
SCOTT, Fred - Retired Road Supervisor for Pittsburgh Township
(now part of the City of Kingston) (1983-2002) - 19 plus years, and
Long time member of District 8 Road Superintendents Association
He passed away peacefully at the Kingston General Hospital on
Friday, November 26, 2004 in his 65th year. Fred will be sadly
missed by his family, colleagues and friends.
HALEY, Harry - October 10, 2004 Harry Haley was hired by the
Township of Bromley in 1960. He retired on July 6, 1990 as the
Road Superintendent of Township of Bromley, He received OGRA
Long Service Award - for 30 years of service in the Road building
industry. Harry was one of the founding members of Renfrew
County Road Superintendents Association on December 11, 1980.
Harry was an active member of the Association until his death. He
will be sadly missed by all who knew him.
STACEY, Richard Samuel - Peacefully after a courageous
battle with cancer on Monday, October 25th, 2004 at Kingston
General Hospital, in his 66th year Retired roads foreman at the City
of Oshawa for many years, and member of the Durham Region
Public Works Association He will be sadly missed by many family
members and friends.
Page 5
',,;i,..
1. What is the most common chemical name for road salt?
(a) Calcium chloride
(b) Sodium chloride
(c) Magnesium chloride
2. What is pre-wetting?
(a) Application of wet sand to solid salt prior to being
spread.
(b) Application of distilled water to solid salt prior to
being spread.
(c) Application of liquid salt brine to solid salt prior to
being spread.
3. What is the purpose of pre-wetting?
(a) Minimize bounce of salt.
(b) Brine is formed quicker.
(c) All of the above.
4. What is anti-icing?
(a) Application of liquid salt brine prior to snow or ice
accumulation.
(b) Application of solid salt after snow or ice
accumulation.
(c) Application of pre-wetted salt after snow or ice
accumulation.
S. What is the purpose of anti-icing?
(a) Prevents formation or development of bonded
snow or ice.
(b) Assists in weakening bonded snow or ice,
(c) All of the above.
6. Salt brine should be mixed at what % concentration for
maximum effectiveness?
(a) 23.3%
(b) 33.3%
(c) 13.3%
7. Under normal conditions, using road salt is not
recommended below what temperature?
(a) -20DC
(b) ODC
(c) -10DC
8. Environment Canada has identified road salt as not being
harmful to human health - true or false?
(a) False
(b) True
9. Your truck carries S tonnes of solid salt with an application
rate of 200 kg/centreline km of road. Assuming you salt
the road centreline only and allowing for no salt lost, how
far theoretically can the truck go before it runs out of
salt?
(a) 15 km
(b) 25 km
(c) 40 km
10. Under the Highway Traffic Act, you are required to cover
your salt load if it exceeds the top of the truck box during the
course of applying salt - true or false?
(a) False
(b) True
(e) '0 l (q) 6 (q)8 (J)' L (e) 9 (J)'S (e)'1o' (J)'E (J)'l (q)'[ :SJaMsu\t
'-"
UPCOMING SEMINARS
AORS in cooperation with the asphalt emulsion industry of Ontario
. is planning The 2005 Travelling Road Show
,
, "Emulsions"
. One day seminars on routine and preventative maintenance of
asphalt pavements
. Seminar locations for 2005: March 23 Kawartha Lakes, March 30
Niagara Region, March 31 Huron County
. Register a member of Council for free when you're signing up for
the 2005 Travelling Road Show.
Non-Freeway Traffic Control Seminars
. One day seminars on safely working in the roadways, signs &
devices, traffic control, and traffic control person guide
. Seminar locations and dates to be determined
PVC Pipe, Fire Hydrants and Valves
. One day seminar for all employees involved in the installation,
maintenance and repair of pvc pipe, fire hydrants and valves, and
corporation brass
. Seminar locations and dates to be determined
Anyone wishing to host seminars in their area please contact the A.O.R.S
office (519)461-1271. Check our website www"n,"on.C" or call the
office for more information on the above.
Check us out on
the Web!
Check out the AORS Web Page for Suppliers
Products and Services at
www.aors.on.ca
We now have a Bulletin Boara- for the Web Page
where you will be able to place equipment for sale
or other road-related items
{"". RECYCLED PAPER
."
Circulation: 1300 copies
Published by
Assodation of Ontario Road Supervisors
ATTENTION READERS:
Please send comments, new ideas or suggestions to: Education Committee
Chairman - Marvin Halladay
Members - Rod Kruger. Dave Hartley
Joe Steffier, lany Heipel, Paul Dalton,
Jaime Frandsco, Ken Lauppe,. PerlY Ramsay
do 8ryan Clarke
PO 80x 129, Thorndale, Ontario NOM 2PO
P'lone (519) 461-1271; Fax (519) 45H343
Web Page: www.aOfS.on.ca e~Mail: acmin@aors.on.ca
'--"
page 6
Stantec Consulting ltd.
361 Southgate Drive
Guelph ON N1G 3M5
Tel: (519) 836-6050 Fax: (519) 836 2493
stanlec.com
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Stante<:
January 19, 2005
File: 60210414
John Wilson
Couniy of Elgin
450 Sunset Drive
Saint Thomas ON N5R5V1
Attention:
John Wilson, Warden
Dear Mr. Wilson:
Reference: Notice of Study Completion - Design and Construction Report
G.W.P.153.91.00
Highway 3 Improvements - St. Thomas to Aylmer
This letter is to notify you of the completion of detail design for the Highway 3 improvements
between St. Thomas and Alymer. The project location is shown on the attached notice. The
detail design study has been documented in a Design and Construction Report that is available
for a public review period from January 21 - February 21, 2005 at the locations described in the
attached notice.
This information will appear in the London Free Press, St. Thomas Times - Journal, and the
Alymer Express.
If you require additional information, please contact either the undersigned or the Project
Engineers named in the notice.
Sincerely,
STANTEC CONSULTING LTD.
<6)~?~" .A-?
Daniel Eusebi
Senior Environmental Pianner
Attachment: Notice
HIGHWAY 3 IMPROVEMENTS ST. THOMAS TO AYLMER G.W.P. 153-91-00
Stantec Consulting Ltd. has been retained by the Ministry of Transportation (MTO) to undertake the detailed design for improvements to Highway 3,
between St. Thomas and Aylmer. The road improvements also include Centennial Avenue North of Highway 3 and Talbot Street west of Centennial
Avenue. The project location is shown on the map below.
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DETOUR
ROUTE
The Ministry has identified and evaluated a number of proposed
improvements required to address future traffic operation requirements
Subject to the final outcome of the study, the proposed improvements
include:
Reconstructing/pulverizing the pavement;
Improving vertical grades;
Improving intersections;
Replacing the channelization from Highway 3 to New Sarum Line
with a right turn taper and re-aligning the intersection to 90 degrees;
Upgrading traffic signals and illumination at the Centennial Avenue
intersection;
Upgrading Highway signing;
Improving drainage, including ditches, culverts and storm sewers;
Rehabilitating the Catfish Creek Bridge (East), located 800m west of
Orwell and the Nineteen Creek structure, located West of New
Sarum; and
Making roadside safety improvements
Highway 3 wiIJ be closed between Quaker Road and Springwater Road
forapp;ox;mately 6 weeks t0facHitate construction. A iocal roads detour
will be provided south of Highway 3 along County Roads 36, 45 and 35,
Local road access will be provided to all properties and businesses
COMMENTS
If you wish to comment on this project or have any questions regarding
the study, contact:
Mr. Gordon Murray,
P.Eng.
Senior Projecl Manager
Stantec Consulting Ltd.
49 Frederick Street
Kitchener, ON
N2H 8M7
Ph (519) 585-7447
Fax: (519)579-6733
amIJrrl'lvfa>stl'lntAl':_r.nm
Mr. Bill Moore, P_Eng
Project Engineer
Planning & Design Section
Ministry of Transportation
659 Exeter Road
London, ON
N6E.1L3
Toll Free: 1-800-265-6072
Ph (519) 873-4653
Fax: (519) 873-4600
biH_mnorefa>mto_Clov_on;cq
Mr. Dan Eusebi
Senior Environmental Planner
Stantec Consulting Ltd,
361 Southgate Drive
Guelph, ON
N1G 3M5
Ph (519) 836-6050
Fax: (519) 836-2493
deusebifa}sfanfAt'":_c:om
TOWNSHIP OF
MALAHIDE
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fronting on Highway 3 during the closure period. Single lane operations
at other culverts and bridges will be used to reduce the duration of the
closure.
THE PROCESS
The project is being carried out inaccorclance with the requirements for a
Group B project under the Class Environmental Assessment (EA) for
Provincial Transportation Facilities; A Transportation Environmental
Study Report (TESR), which documented the preliminary design was
provided for public review from July 19 to September 1,2004. This
project includes fulfilling the commitments made in the TESR and dealing
with outstanding issues in detail design. The study has been documented
in a Design and Construction Report. Interested persons are encouraged
to review the report and provide comments to MTO and Stantec by
February 21, 2005. Although comments are welcome, there is no
opportunity for formal challenge of the OCR Following February 21, the
Ministry may proceed with construction
PUBLIC REVIEW PERIOD
The Design and Construction Report is available for a public review
period of 30 calendar days, from January 21 to February 21, 2005, at the
following locations
The Township of
Malahide
87 John Street
Aylmer, Ontario
N5H 2C3
The Municipality of
Central Elgin
450 Sunset Drive, 1 st
Floor
St. Thomas, Ontario
N5R 5V1
Ministry of
. iransportation
659 Exeter Road
London, Ontario
N6E 1 L3
The City of St.
Thomas
545 Talbot Street
St. Thomas; Ontario
N5P 3V7
Ministry of the
Environment The County of Elgin
Southwestern Regional 450 Sunset Drive
Office St. Thomas, Ontario
733 Exeter Road N5R 5V1
London, Ontario
N6E 1 L3 The Town of Aylmer
46 Talbot Street West
Aylmer, Ontario
N5H 1J7
Information collected will be used in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal
information, all comments will become part of the public record.
COUNTY OF ELGIN
By-law No. 05-01
"BEING A BY-LAW TO ESTABLISH A PAY SCHEDULE FOR EMPLOYEES
(":OVF:RED BY THE JOB EVALUATION SCALE"
WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, a
municipal power, including a municipality's capacity, rights, powers and privileges under Section
8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;
and
WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, a
municipality has the capacity, rights, powers and privileges of a natural person for the purpose
of exercising Its authority under this or any other Act; and
WHEREAS pursuant to Section 9(1) of the Municipal Act, 2001, S.O. 2001, c.25, broad
authority is conferred on municipalities to enable them to govern their affairs as they consider
appropriate and to enhance their ability to respond to municipal issues; and
WHEREAS By-law No. 04-07 presently establishes pay schedules for positions not
covered by agreements or otherwise; and
WHEREAS it is necessary to establish the remuneration to be paid to the persons
holding these positions.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That the attached Schedule "A" and Appendix 1 be and the same are hereby
adopted.
2. That By-law No. 04-07 be and the same is hereby repealed.
3. That this By-law become effective on the first pay of 2005.
READ a first and second time this 25th day of January 2005.
READ a third time and finally passed this 25th day of January 2005.
Mark G. McDonald,
Chief Administrative Officer.
James Mcintyre,
Warden.
-2
SCHEDULE "A"
By-Law No. 05-01
POSITIONS
1. ADMINISTRATIVE SERVICES
Chief Administrative Officer
Manager of Administrative Services
Ambulance and Emergency Management Co-Ordinator
Court Services Supervisor
Land Division Secretary-Treasurer
WeedlTree Inspector/By-Law Enforcement Officer
Provincial Offences Administrative Clerk
Administrative Assistant
Administrative Assistant
No Level
Level 10
Level 10
Level 6
Level 5
Level 5
Level 5
Level 3
Level 2
2. ARCHIVES
Manager of Archives
Archivist Assistant
Level 8
Level 3
3. ELGIN COUNTY PIONEER MUSEUM
Manager of Elgin County Pioneer Museum
Museum Assistant
LevelS
Level 2
4. ENGINEERING SERVICES
Director of Engineering Services
Manager of Road Infrastructure
Manager of Corporate Facilities
Construction Technologist
Administrative Assistant
Level 14
Level 10
Level 9
Level 6
Level 3
5. FINANCIAL SERVICES
Director of Financial Services
Purchasing Coordinator
Financial Analyst
Provincial Offences Collections Officer
Accounts Clerk
Level 14
Level 7
Level 7
Level 5
Level 3
6. HOMES AND SENIORS SERVICES
Director of Homes & Seniors Services
Manager of Resident Care - Elgin County Homes
Managers of Support Services
Manager of Program and Therapy Services
Administrative Assistant
Level 14
Level 12
Level 8
Level 7
Levei 3
7. HUMAN RESOURCES
Director of Human Resources
Manager of Human Resources
Human Resources Coordinator
Payroll/Benefits Coordinator
Administrative Assistant
Administrative Assistant
Level 14
Level 10
Level 8
Level 5
Level 3
Level 2
8. INFORMATION TECHNOLOGIES
Director of Information Technologies
Network Analyst
9. LIBRARY SERVICES
Level 13
Level 6
Director of Library Services
Manager of Library Services
Branch Supervisor
Administrative Assistant
Levei 13
Level 9
Level 6
Level 3
-3-
APPENDIX 1
By-law No. 05-01
HOURLY SALARY SCHEDULE
Estimated Estimated
Salary Annual Salary Job Annual Salary at
level at Base Rate Step 1 Step 2 Step 3 Step 4 StepS Rate Job Rate
----------- ---- --------
16 94,640.00 52.00 54.07 56.24 58.49 60.83 63.26 115,133.20
15 86,814.00 47.70 I 49.61 51.59 53.66 55.80 58.04 105,632.80
14 79,643.20 43.76 45.51 47.33 49.23 51.20 53.24 96,896.80
13 73,073.00 4.015 41.76 43.43 45.16 46.97 48.85 88,907.00
12 67,030.60 36.83 38.31 39.84 41.43 43.09 44.81 81,554.20
11 61,497.80 33.79 35.14 36.55 38.01 39.53 41.11 74,820.20
10 56,420.00 31.00 32.24 33.53 34.87 36.27 37.72 68,650.40
9 51,760.80 28.44 29.58 30.76 31.99 33.27 34.61 62,990.20
8 47,483.80 26.09 27.14 28.22 29.35 30.53 31.75 57,785.00
7 43,570.80 23.94 24.90 25.89 26.93 28.01 29.13 53,016.60
6 39,967.20 21.96 22.84 23.76 24.71 25.69 26.72 48,630.40
5 36,673.00 20.15 20.96 21.79 22.67 23.57 24.52 44,626.40
4 33,651.80 18.49 19.23 19.99 20.79 21.63 22.49 I 40,931.80
3 30,867.20 16.96 17.64 18.34 19.08 19.84 20.63 37,546.60
2 28,319.20 15.56 16.18 16.83 17.50 18.20 18.93 34,452.60
1 25,971.40 14.27 114.85 15.44 16.06 16.70 17.37 31,613.40
0 23,842.00 13.10 13.62 14.16 14.73 15.32 15.93 28,992.60