May 17, 2005 Agenda
ORDERS OF THE DA Y
FOR TUESDA ~ MA Y 17. 2005 - 9:00 A.M.
Nature Thereof
Quarter
ORDEfj
1 st Meeting Called to Order
Adoption of Minutes - meeting April 26, 2005
Disclosure of Pecuniary Interest and the General
Presenting Petitions, Presentations and Delegations
DELEGATION
9:00 A.M. Chester Hinatsu, Director, Ontario Works, 2004 4th
Report and 2005 1 st Quarter Report (A IT ACHED)
2nd
3rd
4th
PAGE #
2-10
Duncan Miller, Conestoga Rovers, presenting proposed design
for Elgin Manor Wastewater Treatment Facility
Motion to Move Into "Committee Of The Whole Counci
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
9:30 A.M.
5th
6th
7th
11-33
Items for Consideration
Items for Information (Consent Agenda)
1)
2)
34-48
49-81
OTHER BUSINESS
Statementsllnquiries by Members
Notice of Motion
Matters of Urgency
Items (see separate agenda)
1)
2)
3)
8th
the Committee Of The Whole
n-Camera
Recess
Motion to Rise and Report
Motion to Adopt Recommendations from
Consideration of By-Laws
ADJOURNMENT
9th
10th
11th
12th
13th
14th
82
LUNCH WILL BE PROVIDED
Report No.
CR-05-06
File No.
OW-05-06
Date
May 2, 2005
Attachment(s)
(2)
Thomas
Corporation of the
City of St.
1."g,;.1
"111.t"11I""\""~'" 1111.<11\ ,,!
ST. THOMAS
Warden J. Mcintyre and Members of Elgin County
Council
Ontario Works
(January
Ontario Works
Chester Hinatsu, Director
Ontario Works Quarterly Report
Directed t():
Department:
Prepared By:
Subject:
to March, 2005)
Ontario Works for the months of January, February and March 2005
Recommendation:
That the report of the Director of
be received and filed.
Report:
The financial report is on the attached schedules with the case load graph.
Comments:
Income Maintenance:
First quarter spending is slightly below the 2005 budgeted quarter with the exception of Discretionary
Benefits and the Homelessness Fund. Overall spending is approximately 1 % under spent when
compared to the 2005 budgeted quarter.
It is our intent to commence the one step intake process approximately May 16, 2005. The Ministry of
Community and Social Services and the Intake Screening Unit (ISU) have been informed of our intent.
The Intake Clerk position has been posted. Once the communication pamphlets and letters are
completed and the Intake Clerk position hired and trained we will be in a position to accept the
screening function back into the local office. The municipalities and the ministry are continuing to
attempt to define a process for transferring physical files from municipality to municipality as clients
move from one location to another. Until this process is defined, our organization has taken the
initiative to define our own local business practices in regard to intake screening and transfers.
Emplovment:
the 2005 budgeted quarter
The Employment Service Contract submission has been delayed until May 1 as the ministry is
revamping the template to include addictions. Management staff attended the Province Wide Rollout of
the Ontario Works Addiction Services Information Session March 30, 2005. At that meeting it was
mentioned by the pilot sites that, 3% to 10% of the current caseload population have addiction
problems however a number of the pilot sites felt it was closer to 10% of the case load that experience
varying degrees of addictions. Although 10% is not a large numerical percentage it represents a
significant group that will require intensive case planning and management. The ministry's ratio of
worker to caseload for intensive case management is 1 :65.
First quarter actual spending is approximately 5% below
timelines to complete the necessary documentation prior to commencing
The following are the required
the Addictions Program:
July 29,2005
Dec 31, 2005
Ontario Works Addiction Service Plan
Ontario Works Addiction Service Implementation date
1
2
Childcare:
The Child Care Service Contract submission has been completed and forwarded to the ministry for
approval. Management staff attended the Regional Consultation of the Best Start Strategy March 4,
2005. An overview of the information presented at the meeting was presented to Council in a report on
March 8,2005. The Ministry of Children and Youth Services has mandated all Consolidated Municipal
Service Managers (CMSMs) to take the lead in bringing together all the services/organizations to form
the Best Start Network.
June 2005
Dec 2005
is as follows:
Best Start network terms of reference
April 2005
2. Transition planning
3. Full Implementation Service Plan
1
mplementation of Phase
Time Frame for
1
The Early Learning Child Care expenditures have been added to the monthly report. Please note there
are two new groups of funding, Stabilization and Preschool. Stabilization funding is directed to children
ages 0-21/2. Preschool funding is directed to children ages 21/2 - 5.
Best Start is an ambitious initiative that will require constant monitoring of funding dollars and service
data element targets as this initiative is a tri-party agreement between all levels of government.
Social Housin
List Statistics:
There were an average of 264 household applicants on the Centralized Waiting List for subsidized
housing between January and March 2005. The average for the first quarter last year was 259.
Compared to the large increase in the numbers of new applicants between 2003 and 2004, the demand
appears to have levelled off. However, applicants can still expect to wait a year or more for subsidized
housing, particularly for one and two-bedroom units.
Waitin
ram
Those involved in the provision of social housing are awaiting an announcement by the provincial and
federal governments on a revised Affordable Housing Program to provide funding for the development
of new affordable housing in the province. Both the federal and provincial governments have hosted
public consultations during the past few months for community input into affordable housing strategies.
The Housing Administrator attended the provincial consultations in London in December, as well as a
federal regional Community Forum in January, at which federal Minister of Housing Joe Fontana
committed to more support and funding for the development of new affordable housing.
Pro
Federal/Provincial Affordable Housin
Benchmarks:
In mid-January, the Ministry of Municipal Affairs and Housing issued draft benchmarks to all 47 Service
Managers across Ontario. These benchmarks form the basis of the new funding formula for prescribed
subsidy payments by Service Managers to social housing providers. The new formula is scheduled to
take effect in 2006. Service Managers have until April 15 to review the benchmarks, consult with
housing providers, and submit Business Cases to the Ministry to justify any changes to the numbers.
The Province will issue final benchmarks in June. The Housing Administrator is currently consulting
with the ten housing providers in St. Thomas and Elgin who are affected by the funding formula, and
will submit Business Cases, as required, by April 15.
RespecU~ly ,
/lJ
/- .
/~
---Chester Hinatsu,
CH/ss
Other
HR
City Clerk
Planning
Env. Serv
Treasury
Reviewed By:
% Used
OW-05-07
Unencumbered
Balance
2004 Budget!
CR-05-07
Year to Date
Decemberl
Current.
Month
Novemberl
Currentl
Month
Octoberl
Current
Month
92.87%
93.66%
448,985.96
202,945.40
6,300,000.00
3,200,000.00
5,851,014.04
516,484.69
221,072.18
498,915.14
287,133.73
23,762.40
481,880.07
248,534.33
Income Maintenance
OW Allowances
2,997,054.60
ODSP Allowances
100.67%
-1,537.44
229,725.00
231,262.44
21,022.70
22,158.11
Tara Ha
106.86%
-4,564.08
66,500.00
71,064.08
3,620.28
7,894.03
8,143.28
Mandatory Benefits
87.95%
8,673.53
72,000.00
63,326.47
4,953.96
6,427.58
5,408.61
Discretionary Benefits
91.82%
654.66
8,000.00
7,345.34
1,350.93
600.18
Homemakers
97.07%
99.52%
27,816.84
950,000.00
922,183.16
80,039.87
76,186.87
75,944.59
ODSP Benefits
6,586.43
1,360,485.06
660,000.00
1 ,353,898.63
137,823.59
55,631.90
108,093.75
55,468.53
148,098.68
OW Administration
101.01%
-6,658.85
666,658.85
55,506.59
97.09%
6,596.99
15,607.00
-5,663.50
226,437.22
90,000.00
60,000.00
219,840.23
12,590.86
16,196.14
12,848.37
82.66%
74.393.00
-8,107.00
7,500.00
7,500.00
109.44%
65,663.50
5,221.50
2,880.68
5,878.03
Direct Operating Expenses
Intake Screening Unit
Homelessness/Energy Bank
N.C.B.S.
ODSP Administration
103.18%
-7,304.11
230,000.00
237,304.11
21,445.94
20,750.00
17,194.18
100.00%
-0.04
90,458.00
90,458.04
7,538.17
7,538.17
7,538.17
Administration Overhead
94.89%
692,138.79
13,543,605.28
12,851,466.49
,080,689.57
1
1
1,119,347.20
,096,633.01
1
1
Total Income Maintenance:
114.85%
94.51 %
-37,120.52
729,259.31
250,000.00
13,293,605.28
287,120.52
12,564,345.97
13,131.27
,067,558.30
24,520.21
,094,826.99
1
21,196.58
,075,436.43
Less Recoveries:
Net Income Maintenance:
% Used
Unencumbered
Balance
2004 Budget!
Year to Date
Decemberl
Current.
Month
Novemberl
Current
Month
octoberl
Current
Month
Employmentl
84.30%
18,600.14
118,500.00
99,899.86
15,370.96
11,934.85
4,282.85
Employment Supports Expenses
65.84%
11.188.59
32,750.00
21,561.41
2,119.49
1.185.65
2,027.28
Community Participation Expenses
44.82%
8,774.26
15,900.00
7,125.74
563.00
702.60
571.00
L.EAP.
98.97%
4,861.98
474,050.00
469,188.02
41,744.50
35,982.39
51,733.70
Administration
79.85%
19,833.71
98.446.00
78,612.29
6,625.94
7,033.23
4,971.87
Direct Operating Expenses
CP
92.66%
2,567.55
35,000.00
32,432.45
2,751.98
2,416.67
2,621.21
Innovation
#DIV/O.
0.00
0.00
CP Bonus
100.41%
-232.38
56,083.00
56,315.38
4,984.98
4,239.54
6,361.42
CP Bonus ERW Contractl
100.00%
0.00
30,000.00
30,000.00
2,500.00
2,500.00
2,500.00
Administration Overhead
92.38%
65,593.85
860,729.00
Quarterly Year to Date
STATS Number of Participants Average - 4th Average
nTD
Level One - Job Ready 320 348
Employment Search
Level Two - Employment
Placement, Community Placement 210 225
< 30 hours and Basic Education
Level Three - Employment
Placement with Incentives, 90 99
Community Placement> 30 hours
and Self Emolovment LEAP
795,135.15
76,660.85
65,994.93
75,069.33
Total Employment:
% Used
Unencumbered!
Balance
2004 Budget
Year to Date
Decemberl
Current'
Month
Novemberl
Current
Month
octoberl
Current.
Month
Childcare
99.96%
316.75
853,000.00
852,683.25
75,571.82
66,541.93
71,056.93
Wage Subsidy
98.70%
4,714.59
361,432.00
356,717.41
30,119.32
10,531.93
30,119.32
Special Needs Resourcing
100.00%
93.99%
0.00
31,440.00
31,440.00
2,620.00
2,620.00
2,620.00
71,778.10
Resource Centres
63,600.66
1,057,916.00
994,315.34
159,759.49
83,150.00
Fee Subsidy
83.30%
40,690.39
243,625.00
202,934.61
1,381.74
31,290.46
13,984.91
Ontario Works
101.37%
984.58
-1
144,800.00
146,784.58
74,400.00
Federal Early Learning Fund
378.61%
-97,585.65
35,026.24
132,611.89
51.185.71
-131,728.16
131,728.16
131,728.16
Pay Equity
Initiatives
ELCC
98.82%
2,324.12
197,142.20
194,818.08
17,254.76
15,666.12
21,875.02
604.33
Administration
64.43%
5,534.45
15,560.82
10,026.37
805.38
853.07
Direct Operating Expenses
100.00%
103.87%
-0.04
-114,117.47
8,300.00
2,948,242.26
8,300.04
3,062,359.73
691.67
545,518.05
691.67
211,345.18
691.67
212,730.28
Administration Overhead
Total Childcare
Unencumbered
Balance
Decemberl
Current
Month
NoVemberj.
Current
Month
octoberl
Current
Month
% Used
2004 Budgetl
Year to Date
Social Housing
101.40%
-894.73
63,756.00
64,650.73
16,064.17
1,987.04
709.43
Direct Operating Expense
Administration
98.89%
,445.45
129,815.00
128,369.55
10,254.06
10,917.42
13,429.43
99.59%
11,718.04
2,881,264.00
2,869,545.96
244,952.08
244,952.08
238,920.58
Non Profit Housing Subsidy Paid
100.00%
0.00
210,340.76
210,340.76
17,528.40
17,528.40
17,528.40
Federal Non Profit Housing
Subsidy Paid
Elgin St Thomas Housing Corp
Subsidy Paid
52.31%
612,033.00
1,283,355.00
671,322.00
186,996.00
140,217.00
108.48%
-12,737.50
150,126.00
162,863.50
13,906.00
15,601.50
13,414.00
Rent Supplement Subsidy Paid
100.00%
87.09%
0.03
611,564.29
19,600.00
4,126,692.471 4,738,256.76
19,599.97
1,633.33
491,334.04
1,633.33
292,619.77
1,633.33
425,852.17
Administration Overhead Allocation
Total Social Housing
Decemberl
Current!
Month
Novemberl
Current
Month
Octoberl
Current:
Month
1,789,088.21
% Used
Unencumbered
Balance
2004 Budgetl
Year to Date
All Programs
94.08%
1,292,299.98
OW Ontario Works
ODSP Ontario Disability Support Program
PNA Personal Needs Allowance
NeBS National Child Benefit Supplement
LEAP Learning, Earning and Parenting
SDMT Service Delivery Model Technology
SHe Social Housing Corporation
20,548,533.32121,840,833.30
2,181,071.24'
1,664,786.87
Grand Tota
04/05/200510:04 AMActual04 OW - ChesterAnnualSummaryFinalCounty Share Qtr Report
YTD Municipal Cost YTD Net County YTD County Share Total YTD County
Description Actual Relative Share Share Actual Admin Share
Income Maintenance 6,658,305.20 33.33% 2,219,432.85 221,943.28 2,441,376.13
Employment 176,486.04 33.33% 58,828.09 5,882.81 64,710.90
Childcare 599,479.26 28.50% 170,851.59 17,085.16 187,936.75
Geography of Centres
Social Housing 2,801,766.18 39.37% 1,103,027.33 110,302.73 1,213,330.06
# of Units
St Thomas Elgin Housing Corporation -86,686.05 23.00% -19,937.79 -1,993.78 -21,931.57
Total County Shar~-'=)(eenditures 10,149,350.64 3,532,202.07 353,220.21 3,885,422.27
Months
12.00
2004YTD Actual 2004 YTD Proposed 2004 % Budget
Expenditures Budget Used
12,242,625.49 13,293,605.28 92.09%
765,135.15 860,729.00 88.89%
3,054,059.69 2,948,242.26 103.59%
4,107,092.50 4,738,256.76 86.68%
2,852,885.41 2,901,030.00 98.34%
23,021,798.24 24,741,863.30 93.05%
24,741,863.30
Total Gross Expenditures
2,901,030.00
St Thomas Elgin Housing Corporation
4,738,256.76
Social Housing
2,948,242.26
Childcare
860,729.00
Employment
13,293,605.28
Income Maintenance
2004 Proposed Gross
Budget Expenditures
(Before County Share)
Description
GL
Account
December-04
Period
City of St Thomas
Actual Operating Statements
For the Year to date 2004
04/05/200510:04 AMActual04 OW - ChesterAnnualSummaryFinalCounty Share Qtr Report
YTD Municipal Cost YTD Net County YTD County Share Total YTD County
Description Actual Relative Share Share Actual Admin Share
Income Maintenance 6,658,305.20 33.33% 2,219,432.85 221,943.28 2,441,376.13
Employment 176,486.04 33.33% 58,828.09 5,882.81 64,710.90
Childcare 599,479.26 28.50% 170,851.59 17,085.16 187,936.75
Geography of Centres
Social Housing 2,801,766.18 39.37% 1,103,027.33 110,302.73 1,213,330.06
# of Units
St Thomas Elgin Housing Corporation -86,686.05 23.00% -19,937.79 -1,993.78 -21,931.57
Total County Share E~eenditures 10,149,350.64 3,532,202.07 353,220.21 3,885,422.27
Months
12.00
2004YTD Actual 2004 YTD Proposed 2004 % Budget
Expenditures Budget Used
12,242,625.49 13,293,605.28 92.09%
765,135.15 860,729.00 88.89%
3,054,059.69 2,948,242.26 103.59%
4,107,092.50 4,738,256.76 86.68%
2,852,885.41 2,901,030.00 98.34%
23,021,798.24 24,741,863.30 93.05%
24,741,863.30
Total Gross Expenditures
2,901,030.00
St Thomas Elgin Housing Corporation
4,738,256.76
Social Housing
2,948,242.26
Childcare
860,729.00
Employment
13,293,605.28
Income Maintenance
2004 Proposed Gross
Budget Expenditures
(Before County Share)
Description
GL
Account
December-04
Period
City of St Thomas
Actual Operating Statements
For the Year to date 2004
OW-05-02
March.05 CR-05.02
. ..,. 1.1-Ma~-05 .... 08-Apr-05
Income Maintenance,... .. January...,..,..,. .F."eb.r.ua.ry.'.'I!MarChCUrreri.t
,Gurrent'Month iCur,r~ntlMolith Month
2/29/2005
% Used
Unencumbered
Balance
2005Budget
Year to Date
25.44%
4,324,549.57
5,800,000.00
1,475,450.43
518,121.96
491,713.86
465,614.61
OW Allowances
23.27%
2,455,425.86
3,200,000.00
744,574.14
240,964.26
250,871.46
252,738.42
ODSP Allowances
20.73%
204,421.43
257,884.00
53,462.57
20,860.58
15,450.18
17,151.81
Tara Ha
28.26%
55,243.33
77,000.00
21,756.67
10,966.47
4,905.48
5,884.72
Mandatory Benefits
45.92%
44,343.37
82,000.00
37,656.63
13,834.64
15,302.28
8,519.71
Discretionary Benefits
34.81%
5,214.91
8,000.00
2,785.09
1,255.97
1,146.71
382.41
Homemakers
25.15%
711,042.63
950,000.00
238,957.37
73,277.88
87,450.41
78,229.08
ODSP Benefits
19.41 %
1,073,318.72
1,331,768.00
258,449.28
90,516.49
107,111.98
60,820.81
OW Administration
23.63%
538,431.71
705,000.00
166,568.29
55,531.42
55,403.01
55,633.86
13.21%
191.25
221
254,868.00
33,676.75
10,911.25
11,749.97
11,015.53
0.00%
45,000.00
45,000.00
0.00
33.03%
47,569.99
71,027.00
23,457.01
8,833.67
17,903.89
6,507.04
18,387.53
8,116.30
17,880.67
ODSP Administration
Operating Expenses
Intake Screening Unit
Homelessness/Energy Bank
N.C.B.S.
Direct
23.55%
175,827.91
230,000.00
54,172.09
25.00%
77,521.50
103,362.00
25,840.50
25,840.50
City Administration Overhead
23.92%
9,979,102,18
13,115,909.00
3,136,806.82
1,088,818.98
1,065,999.91
981,987.93
Total Income Maintenance:
28.26%
23.83%
179,337.85
9,799,764.33
250,000,00
12,865,909.00
70,662.15
3,066,144.67
18,173.30
1,070,645.68
21,672.34
30,816.51
951,171.42
Less Recoveries:
1,044,327.57
Employment Januar,y . February ;March Curre.rit Year to. Date 2005Budget Unencumbered % Used
Current;Mon'th ,G:.urrerit;Morlth Month Balance
Employment Supports Expenses 4,785.17 7,824.22 7,817.97 20,427.36 126,700.00 106,272.64 16.12%
Empoyment Addiction Services 1,555.00 875.00 2,430.00 55,791.00 53,361.00 4.36%
Community Participation 1,516.40 1 ,343.34 972.60 3,832.34 28,300.00 24,467.66 13.54%
Exoenses
L.EAP. 354.00 904.80 398.40 1,657.20 8,900.00 7,242.80 18.62%
Administration 28,522.43 44,715.37 34,701.96 107,939.76 487,729.00 379,789.24 22.13%
Direct Operating Expenses 6,564.78 6,590.87 5,448.35 18,604.00 94,155.00 75,551.00 19.76%
CP Innovation 2,742.21 2,986.18 2,888.71 8,617.10 38,166.00 29,548.90 22.58%
CP Bonus ERW Contract 3,473.84 4,565.04 4,423.82 12,462.70 57,083.00 44,620.30 21.83%
City Administration Overhead 8,570.01 8,570.01 34,280.00 25,709.99 25.00%
Total Employment: 49,513.83 69,804.82 65,221.82 184,540.47 931,104.00 746,563.53 19.82%
Net Income Maintenance:
Y~art.oDate
.AYer~ge
.Gl!la~erJ~
A'ie~ag~,.1$t:.
. dffi~ .
ST;6;TS'.Number of~artl~!ParitS
351
254
351
254
92
12/04/200511 :14 AMJan 2005Committee Report Tableslncome Maintenance Employment
92
Level One. Job Ready
Employment Search
level Two. Employment
Placement, Community
Placement < 30 hours and
Basic Education
Level Three. Employment
Placement with Incentives,
Community Placement> 30
hours and Self Employment
OW-05-02
.. ....... ""..... ...-.. . --
Child care Jariua~ FebruarY . 'March C.urrent Year to Date 2005Budget Unencumbered % Used
Cum1l1tMorit6 CtirrenlcMoi)!11 Nlont!! Balance
Wage Subsid\ 71,056.93 71,056:93 65,860.01 207,973.87 853,000.00 645,026.13 24.38%
Special Needs Resourclng 30,119.32 10,119.32 30,119.32 70,357.96 281,039.00 210,681.04 25.03%
Resource Centres 2,620.00 2,620.00 2,620.00 7,860.00 31,440.00 23,580.00 25.00%
Fee Subsidy 61,490.48 63,004.48 85,428.08 209,923.04 985,446.00 775,522.96 21.30%
Ontario Works 11,997.67 12,756.48 13,161.71 37,915.86 243,625.00 205,709.14 15.56%
Pay Equity 0.00 59,805.00 59,805.00 0.00%
ELCC Initiatives Stabilization Wage 24,000.00 24,000.00 81,802.00 57,802.00 29.34%
Subsld\
ELCC Initiatives Stabilization Special 15,000.00 15.000.00 97,500.00 82,500.00 15.38%
Needs Subsld\
ELCC Initiatives Stabilization Fee Subsidy 4,018.36 3,765.20 3,655.35 11,438.91 -11,438.91 #DIV/Ol
ELCC Initiatives Administration 8,401.99 8,401.99 8,401.99 25,205.97 58.750.00 33,544.03 42.90%
ELCC initiatives H & S Minor Capital 10,534.11 10,534.11 10,535.00 0.89 99.99%
ELCC Initiatives Preschool Wage Subsidy 24,000.00 24,000.00 45,750.00 21,750.00 52.46%
ELCC Initiatives Preschool Special Needs 5,000.00 5,000.00 37.500.00 32,500.00 13.33%
Subsld\
ELCC Preschool Fee Subsidy 8,878.72 9,112.00 6.651 ;94 24,642.66 128.821.00 104,178.34 19.13%
Administration 3,738.15 8,376.24 7,478.44 19,592.83 204,831.00 185,238.17 9.57%
Direct Operating Expenses 797.95 912.55 662.24 2,372.74 14,769.00 12,396.26 16.07%
i City Administration Overhead 3,157.26 3,157.26 12,629.00 9,471.74 25.00%
I Total Chlldcare 203,119.57 210.125.19 285,730.45 698,975.21 3,147.242.00 2.448,266.79 22.21%
CR.05.02
05
08.AI
05
M
11
% Used
41.12%
Unencumberedj
_ Balance,
1
0,539.84
106,284.701
2005Budgetl
17,900.00
133,339.00
-
Year to. Date
7,360.16
27,054.30
March currentl
_ Month
1
,360.40
9,399.01
Fll~ruary
. Cutreot..Month
1,998.00
10.721.83
Social. Housing
20.29%
Direct Operating Expense
Administration:
24.55%
2,270,808.00
3,009,880.00
739.072.00
244,958.00
247,059.00
247.055.00
Non Profit Housing Subsidy Paid
26.79%
121,913.58
166.533.00
44,619.42
13.545.97:
3,545.97
17.527.48
Housing Subsidy Paid!
Elgin St Thomas Housing Corp SUbSldY1'
Paid
Federal Non Profi
8.60%
1,204,390.73
1,317,698.00
113,307.27
113,307.27
7.97%
35,437.00
43,200.00
7,763.00
4.008.00
3,569.00
86.00
Subsidy OCHAPI
Subsidy Strongl
Communltlesl
Supple men
Supplement
Rent
11.87%
79,498.50
203,678.00
24,179.50
2,435.50
11,482.50
261.50
Rent
0.00%
70,050.00
70,050.00
0.00
Rent Bank Initiative
25.00%
30,293.24
40,391.00
10,097.76
10,097.76
City Administration Overhead Allocation
19.46%
AII'Programs . Jlul'ilary ,February 'March.Curtent. Year to Date 2005Budget Unencumbered % Used
. CurrentiiMortiil ;CurrentiMorith Month Balance
Grand Total 1,419iiiQ.o~ . 1,725,94U5 . 1,717;402.59 4,923,113.711 21,946,924.00 17.023,810.24 22.43%
4,029.215.59
5.002,669.00
973,453.41
295,804.641
401,683.57
275,965.20
Total Social Housing
OW Ontario Works
ODSP Ontario Disability Support Program
PNA Personal Needs Allowance
NeBS National Child Benefit Supplement
LEAP Leamlng, Earning and Parenting
ELCC Early Leamlng Child Care Initiatives
SDMT Service Delivery Model TechnOlogy
SHC Social Housing Corporation
11/04/20054:33 PMJan 2005Commlttee Report TablesChildcare Social Housing
11/04/2005GWASTATS2005 2Years2 Year Trend
Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dee-
M M M M M M M M M M M M M M M M M M M M M M M M
Month
o
100
1000
900
800
700
600
'0
ro
0
Qi 500
t/)
ro
()
400
300
200
Ontario Works Case load Trend 2004 - 2005
TANK REPLACEMENT
Elgin Manor Wa~te,:aferTreatment
~,]a~t
Com;j(ty \~t\ JEJig~n
~
033564
Presentation to Council
May 17, 2005
033564
033564
~ inspected and a$!esseddatll~ge toth~fa:nk structures;
~ assessed available site conditions that may have
contributed tothe damag~;~1'1.d
~ inspected WWTP equipment and facilities for future
suitability.
CR1\. engineerin9;sfaff ~~l~(;{lng~~l)iQtlfE!sl~~i~IFeer and
senior construction mana~er visitt1U the site. onJune 12,2Q.Q3.
Preferred repair option selected
~ revised treatment process ensured effluent quality meet MOE
criteria; and
~ allowed full ;plant floV\Tt~lew~th MO~~PfA.
Cl) In addition, repairs and revisions to existing plant could be
quickly accomplished at reasonable cost.
, -
033564
033564
~'JII!:~..LIN ,~
figure '1
MODIFIED FLOW SCHEMATIC
ELGIN MANOR \iV\lVTP
OOfIflYQF El.0/III
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Repairs commenced late August 2603
Amended Certificate of Approval issued by MOE on emergency
basis September 22, 2003
(J) Start-up of modified pl~nt"etld ofOdober2~03
~ Repairs were never intended to be a permanent solution
033564
033564
OCW A operates facility and plant operations primarily trouble-
free since October 2003
(J) Plant effluent significantly better than C of A criteria
~~Gkground (con't)
(l) Long term plant life (20 plus years)
(l) Dual train design
rJ) Cast in place concrete design
(J) Flow capacity and effl:uen~ criteria identical ,to existing plant
rJ) Meet MOE Certificate of:Approv~I(Co{J\)
(l) Minimum excess 25 percent for plant capacity
033564
Reduced operating cos~sper I113 created
Reduced operator workload due to:
~ PLC/ automation
~ advanced oxic/ anoxic process reduces oxygen demand and
sludge generation
~ addition of instrumentation, automatic valves and metered
feed pumps
033564
033564
I SECONDARY I TERTIARY I DRY DITCH
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I TREATMENT I TREATMENT I DISCHARGE
EQUALIZATION I I I
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Aerobic Sludge Digestion
033564
Re-use equipment where practical:
~ instrumentation
~ flow meter
~ auto-sampler
~ alum tanks
~ chemical feed pumps
~ re-circulation feed };'loum.ps
~ ultraviolet disinfection system
~ electrical service
~~i:gn Basis (con' t )
))€sign. decision ~()tep la~~e~isfingiic.?J2[tiri1iCzj1isiiba.ckwashsartd
filter and associated eq1..l.ipment with:
~ dual sand filters
~ backwash PtlmpS
~ mudwell/pumps
~ clearwelllpumps
033564
~sign Basis (con' t)
B1iildirigdesign to match existil1.giarchi tect"Ul.~~
Building housing:
. chemical storage
. blowers
. office /laboratbry
. computer /<if'LC
. washroom
(!) Wheelchairaccessible
(!) W ea the! shelter struc~ltt~~ii€)~~~i~e1itGi.~1j4~~if~fftanKage
033564
033564
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ELGIN MANOR
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NOTE
WEArIlER91ELTERSTlW01URE
NOTIIEJlJED.TIIEREFORE
SIlOWLOIlOllOGlSREOUIRE!)
033564
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WASTEWATER TREATMENT PLANT
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COUNTY OF ELGIN
ELGIN MANOR
~
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LOWER FLOOR PLAN
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033564
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WASTEWATER TREATMENT R...4NT
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COUNTY OF ELGIN
EL GIN MANOR
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033564
1~~___(II-"MWII'-..-.:t'1 --
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.. ~_ _ Oil"
/~._-
Safety Features:
~ combustible and firedete~tion system
~ autodialer for alarm conditions
~ secondary contain1ri~Jii~~fo~~d'i~~c:ls
~ soundproofing and~~;>~ti€al;Hl~astlreg lor l)lower room
~ PLC for process monitoring
033564
033564
~ Active Building "stability" includes foundation drainage tile and
.
pumpIng
Passive Building" stability"
~ self weight oHanks,tlt::rilding, and soil wedge
~ diverted surface wat~l'(3~~t:(ols
~ manage infiltration around foundation
Application for amended C of A submitted April 14, 2005 to
MOE
~ on the basis of identical flow and effluent criteria as existing
amended C of A
033564
~
~
033564
033564
~
~
033564
Operations:
~ once plant biology and effluent stable - transfer operations to
OCWA
(!) Demolition can be delayedto fo
~
~
~
~
grade swale for surface water
grade site and reste>ra.fE(;ij1'1t
drive)
core tank bottoms
backfill with excess excavation so
grade
(!) Demolition plan
~
~
remove / store all s~l~~g,eabl~ ke~J!I'!:BB:~~t
demolish concrete tanks and chambers to 900 mm below
REPORTS OF COUNCIL AND STAFF
MAY 17.2005
19, Concession
Municipality of
Staff Reports - (ATTACHED)
- Application for Minor Exception, Lot
Range 2, North of Edgeware Road
Central Elgin
Benefit Consultant
Tree Commissioner
12
(to be sent out on
Review
Ambulance Stations - Lease
Friday Fax)
rector of Human Resources
rector of Financial Services
D
D
16
Director of Senior Services - TIL, BN and E/M-
Past Due Accounts Receivable Collections - Homes
Director of Financial Services
17
nformation Technoloty
ElM - Elgin
Summers'
Town Hall
2005
Comparisons - March 31
Automation
Budget
Counci
Director of Financial Services
Director of
the Aylmer Old
Wellness Day
Corners School Busing Tours to
Manor
Services
rector of Library Services
Senior
Director of
20
23
26
27
D
Director of Library Services - Aylmer
29
31
Road User Agreement
Manager of Road Infrastructure - Elexco Ltd. - Request for
33
Director of Financial Services - Ambulance Stations - Lease
Ambulance and Emergency Management Co-ordinator - Edward St. Ambulance
Headquarters Lease
Dredging Port
rector of Engmeering Services - Financial Support for
Burwell Harbour
11
Di
REPORT TO COUNTY COUNCIL
Rob Lindsay, Tree Commissioner
FROM
May 6,2005
SUBJECT: Application for Minor Exception, Lot 19, Concession Range 2, North of
Edgeware Road, Municipality of Central Elgin
DATE
Introduction
The Tree Commissioner has received an application for Minor Exception from W am
Erickson to clear 0.2 ha of land at Lot 19, Concession Range 2 North of Edgeware Road
in the Municipality of Central Elgin.
Discussion
The landowner
to create a residential home
Tree species located within the woodland area are hardwoods consisting of Shagbark
Hickory Green Ash and Red Maple. A field inventory conducted on April 26, 2005 did not
reveal the presence of any rare or significant tree species.
wishes to clear 0.2 hectares of land
All abutting landowners have been contacted regarding this clearing and have no
objections to the proposal. CCCA and MNR have responded with no environmentally
significant concerns
replanting of trees
Conclusion
This application meets the goals of the Elgin County's forest
is aware of the required
The applicant
management
Recommendation:
THAT, the Application for Minor Exception to the Trees Act from Mr. William Erickson, Lot
19, Concession Range 2 North of Edgeware Road, Municipality of Central Elgin, to clear
0.20 hectares of woodlands to create a residential home be approved, subject to 350 trees
being replanted or an equivalent donation being made to a local conservationlheritage
association.
Approved for
Respectfully Submitted
Rob Lindsay
Tree Commissioner
4.:s;l ~m ClAM!
ST. iHOMAS, ONTA~tO
I<$R ~Vl
P!<CNf! lS's) ~1.1415O
FAX (.S191 63:lo766\
",.&11)( a M.OOIU'I.D
4iii~n-~NS~ENI.
(II....l SAHDRA .L N~eN
0U\tTT~" Cr.!M
THE TREES ACT
APPLICATION FOR MINOR EXCEPTION
II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No.
whIch restricts and regulates that destruction of trees. In order to be allowed to remove trees as
outlined in this application_
NAME(S) OF OWNER(S):
MAILING ADDRESS:
1
V~/79~
5i9~
Phone No,
W
Postal COde,.~()'--JGO
D'e:.w~.({.e: tCf)
LOCATION OF LAND:
Municipality (Town. Village. Township)
2.
Concession No.
Registered Plan No
No.
Lot
Lot No.
trees.
A ~Ol/5,&
wishing to Remove
Reason for
3.
II
14
Describe species of
4
(in metric)
Area to be cleared
5
L0:ST S0/-90-S0
/;D Meters
~aaJ~ aT++a~-WOH~
(in square meters or hectares)
Width
920S-TS9
Meters
40
882-J.
Length
Area
926-~ 1700/200d
trees?
Has the owner previously applied for and been granted permission to remove
Yes ( ) No ()()
6
If yes, please indicate the purpose to which they were removed approximate size of area
cleared and date_
Names. mailing addresses and phone numbers of all owners of property which abutts the
land of the owner of the trees in respect to which this application is made as per section
9.2 of the act. (If insufficient space below please attach another sheet of paper)
7.
NAME MAILING ADDRESS PHONE NUMBER
-~U G.:. in <={/ j (' At< I? - 8 $ -Z.,7 ~--..qs ~31-
n:A~\..f te-rs;~Sc;;:; f?, - 'K S -,"'7 .#--v'lWlS 77g-37Si
I
Other information deemed pertinent to this application.
Each application must be accompanied by a sketch, no smaller than 20 centlmetres by
35 centimetres. showing
8.
9.
the
The parcel of land that is the subject of this application, clearly indicating
area proposed to be cleared and the area. or trees which will remain.
(a)
the abutting property.
use of abutting lands (e.g- residential agricultural. cottage, commercial. etc.)
buildings on the owner's property and also on
(b)
remain if this
means, to clearly
(c)
As an on site inspection wm be made. Use perimeter of trees which wi
application is granted, must be marked by spraying or some other
indicate during this visit what is proposed to be removed.
10.
tJ/OL
Signature of Applicant or
Authorized Agent
-90-S0
S0
Note: If this appli~ation is signed by other tht;!n the owner, written authorization of the owner{s)
must accompany the application. If the applicant is a corporation. the application must be signer.!
bv an officer (and that position must be indicated) and the corporate seal shall be affixed,
9Z6-~ ~00/S00d 88Z-1 9Z0S-tS9 ~aaJ~ aT~~a~-WOH~ L0
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REPORT TO COUNTY COUNCIL
Director of Human Resources
Underhi
Harley J
FROM
Review
May 2, 2005
Consultant
Benefit
DATE
SUBJECT:
INTRODUCTION
The review of our benefit consultant is done on an informal basis by human
resources on an ongoing basis. The review is based mostly on service provided
and additional services that are available from the firm with particular emphasis
on cost and keeping us informed of the changing trends in the industry. The last
time of an official review was in 1997, which resulted in a change our consultant.
DISCUSSION
Our current consultant Buffet Taylor have provided a good service and have
many additional services available at a cost. It however is time to review what
others provide and see just how they might stack up against Buffet Taylor
ensuring that the county and its employees are getting the greatest level of
service.
CONCLUSION
That it is time to do a review of our benefit consultant and the level of service that
can be provided. That the review be conducted by invitation to various
consultants as was done in 1997.
RECOMMENDATION
THAT a review of the benefit consultant be conducted by the Chief Administrative
Officer and the Director of Human Resources and report back to County Council.
Respectfully Submitted
H:\Report Templates\Beneflt Consultant Review 2005.doc
REPORT TO COUNTY COUNCIL
Linda Veger, Director of Finance
Rhonda L. Roberts-Director of Senior Services - TL
Pat Vandevenne, Director of Senior Services- BV
Melissa Lewis, Director of Senior Services - EM
From
Homes
18,2005
Due Accounts Receivable Collections
Apri
Past
Date
Subject:
NTRODUCTION
The current procedure for collections for the homes includes diligent attempt by the finance
department to obtain payments. The County has little recourse in the event a resident or
Power of Attorney refuses to pay on the resident's behalf.
to pursue an
enough
DISCUSSION
The amount of past due accounts in the homes is significant
additional means of collections. Currently these amounts are:
Bobier Villa $7,420.94
Terrace Lod e $15,678.54
EI in Manor $74,765.47
Total $97,864.95
There is a complaint process whereby the homes will work with the Public Guardian and
Trustee's (PGT) office to investigate a negligent Power of Attorney. However, the PGT will
not involve themselves in many cases depending on the circumstances. In some cases the
PGT can assist in either encouraging payment or take responsibility for the resident's
financial affairs. This can be a lengthy process and will only guarantee payment moving
forward. There still remains an amount past due over which the PGT has no jurisdiction.
Many homes in the industry have begun to use collection agencies when pursuing a
negligent Power of Attorney. Typically, agencies do not charge a fee unless they have
received payment from the debtor.
Senior staff have contacted a collection agency that utilizes a "gentle" approach to
collecting on behalf of many long-term care facilities. Their approach is to send a series of
up to three pre-collection letters, each more forceful than the previous letter, including a
statement that this will be reported to various credit reporting agencies. If this is not
2
successful, the agency would contact the County for Instruction on whether or not to
proceed with the full collection service. The fee for this service is 30% of any revenues
actually collected
A final option is to write off the receivable after all best efforts have been exhausted. The
Province reimburses 50% of the basic portion of the receivable and the County absorbs
50% of the basic portion plus any preferred accommodation dollars outstanding. The
Ministry of Health's bad debt policy expects homes to exhaust all reasonable resources
before writing off an account in arrears.
If a collection agency is selected, steps to be taken could be
. two letters from Financial Services to the debtor spaced fifteen days apart once the
receivable is sixty days past due. The second letter will advise that the account will be
forwarded to a collection agency if the debtor does not make arrangements to pay
within thirty days
on the ninetieth day, the receivable would be forwarded to the collection agency with
instructions to utilize their letter writing campaign over a forty-five day period.
.
to
the collection agency would be advised
on about the one hundred and thirty fifth day,
employ their full collection service
.
the
been successfu
efforts and not
best
r
the
once the collection agency has used
receivable would be written off.
.
the receivable
There may be a number of other agencies that collect on behalf of long term care facilities
A Request for Proposals (RFP) could be developed and an agency selected.
time to make arrangements to pay
This allows the debtor ample
CONCLUSION
taxpayers
In the event that Council approves the use of an outside agency, there would be a careful
review of the agencies communication style throughout the collection process. Emphasis
would be placed on the agency maintaining a professional image when representing the
County of Elgin at all times.
the county and
due accounts are a liability to
Past
due
an outside collection agency for the homes past
the use of
RECOMMENDATION
THAT Council approve
accounts: and,
the purchasing POliCY.
Proposals In accordance with
THAT staff develop an Request for
3
Respectfully Submitted
~~
Director of Finance
r)kM)~4JJ
Rhonda L. Roberts
Director of Senior Servi TL
E Jo-,A 14^ tU
Pat Vandevenne
Director of Senior Services - BV
~~--
Melissa Lewis
Director of Senior Services EM
REPORT TO COUNTY COUNCIL
rector of Financial Services
D
Linda B. Veger,
FROM
2005
25.2005
Comparison - March 31
Apri
Budget
DATE
SUBJECT
2005 for the County operating
ntroduction
Attached is the budget comparison to March 31
departments
as
Discussion
Overall the three Homes are n a positive position. Revenues are slightly under
increases to funding that has been reported previously to Council will start in April
Library - negative variance - (46,145) - the provincial grant for the Library will not be
received until much later in the year. Collections purchases have been made early in the
year.
Ambulance Services- positive variance 129,335 - Elgin St. Thomas EMS will enter into
contract negotiations shortly. Until the contract is settled, payments to the provider should
show a positive variance along with reduced invoicing back to the City.
All other departments are reasonable
25. 2005 be
2005 and dated Apri
Comparison - March 31
Recommendation
THAT the report titled Budget
received and filed.
Services
Respectfully Submitted
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 3 Periods Ending March 31, 2005
%OF
Budaet
Variance
YTD
Actual
YTD
Budaet
Total
Budaet
Warden & Counci
Wages
Benefits
Operations
Total
59,419
15,017
3,209
rr. 5
Administrative Services
Wages
Benefits
Operations
Total
Financial Services
Wages
Benefits
Operations
Total
o
Human Resources
Wages
Benefits
Operations
Total
o
Administration Building
Wages
Benefits
Operations
Total
Corporate Expenditures
Insurance
Telephone
Legal & Professional
Retiree Benefits
Other Expenditures
Total
o
Engineering
Wages
Benefits
Operations
Maintenance
Total
Agriculture
Operations
Total
o
(14,085)
80,995
(14,917)
113,278
165,271
(1,028,405)
874,903
266,221
114,508
227,227
(1,042,490)
955,899
251,304
227,786
392,498
(4,169,961)
3,823,594
1,005,216
911,144
1,569,993
Elgin Manor
Revenues
Wages
Benefits
Operations
Total
14.47%
21.47%
(45,542)
19,961
(26,223)
94,576
42,773
111,271)
962,259
274,626
134,859
260,473
(1
156,813)
982,221
248,403
229,435
303,247
(1
(4,627,251)
3,928,883
993,613
917,741
,212,986
Terrace Lodge
Revenues
Wages
Benefits
Operations
Total
20.15%
r:41%
r.87%
ii1rf%
D:'OO%
4.'26'%
~
I9Jm%
f9.89o/c
51.65%
(7,853)
3,515
(10,185)
73,796
59,274
(654,786)
649,447
162,433
89,469
246,562
(662,639)
652,962
152,248
163,265
305,836
(2,650,555)
2,611,848
608,993
653,058
1,223,344
Bobier Villa
Revenues
Wages
Benefits
Operations
Total
Museum
Pioneer
Wages
Benefits
Operations
Total
Library
Wages
Benefits
Collections
Operations
Total
Archives
Wages
Benefits
Operations
Total
54,345
10,925
65,270
Land Division
Wages
Benefits
Operations
Total
Emergency Measures
Wages
Benefits
Operations
Total
Information Technologies
Wages
Benefits
Operations
Total
Municipal
Provincial Offences
Grant
Fines Revenues
Shared Revenues
Wages
Benefits
Operations
Total
Ambulance Services
Province of Ontario
City of St. Thomas
Contractor Payments
Wages
Benefits
Operations
Total
(24,533)
567
(91 )
52,179
28,122
(70,467)
9,997
2,732
3,239
54,499
(95,000)
10,565
2,641
55,417
26,377
(380,000)
42,259
10,565
221,669
105,507
Collections
Revenue
Wages
Benefits
Operations
Total
REPORT TO COUNCIL
nformation Technology
Allan Reitsma, Director of
FROM
May 17,2005
Council Automation
DATE:
SUBJECT:
NTRODUCTION
On September 26, 2000 Elgin County Council directed staff to develop a policy
regarding council automation. The report that initiated this directive discussed
the process used to communicate and use council reports. It outlined the cost of
implementing the proposed automation and outline the benefits of automation.
Because of shifting priorities and changes in Information Technology
management, council automation has yet to be implemented. The factors that
prompted a move toward automation need to be re-examined before automation
is implemented and a policy regarding council automation is developed.
DISCUSSION
The September 26,2000 report entitled "Automating Council" discussed the
process being used to communicate and use reports to council. That process
remains the same today. The report indicated that by providing each councillor a
computer (not a laptop) for home use the following benefits would berealized:
Convenience
Print only what you
.
.
require
The senior management team has had the ability to review all reports on-line
for some time. Their experience has shown that when reviewing large
amounts of material the preference is to print the documents and it is easier
to annotate the printed page
Huge paper savings
Based on the above experience it is likely that councillors would want to print
each report, therefore, there would be no savings. In fact it may create
some frustration on the part of the councillors by having to receive email
then print it out and organize it. Councillor's currently receive a package
with the reports printed and organized.
.
Early delivery - more time to review and clarify
This benefit is somewhat questionable since most councillors receive their
reports via courier, usually within 24 hours. Receiving the reports via email
may be troubling for those councillors who do not have access to high speed
internet access at their residence. A large agenda could take close to a half-
hour to download with at 32kbs connection
.
Direct access to department heads
.
Currently available
AMO, FCM
The report indicated that the process that would be followed during a council
meeting was that each report would be projected onto a screen and reviewed
Unless councillors had a printed copy of each report it would mean that everyone
would have to view the same page and would preclude anyone from paging
forward or backwards to individually clarify facts.
mailing lists for
Ema
.
The report did not discuss the support and maintenance of the computers that
would be located at each councillor's residence. All county computers are
currently part of a network that allows the Information Technology department to
deal with many support issues without the need to be on-site. If the councillor's
computers are not part of the network it would mean having to travel to the
councillor's residence in the event of a problem. The alternative is to provide the
hardware necessary to join the computers to the network at a cost of
approximately$2,500 per councillor (total: $23,400).
Based on the above it is doubtful that the benefit listed in the report of September
26, 2000 would be realized and would be more costly to implement than
originally estimated (start-up cost: $14,975, annual cost: $1,780).
CONCLUSION
It is doubtful that the benefits of council automation as outlined in the report,
"Automating Council" presented on September 26,2000 could berealized. The
cost of implementing a supportable computer infrastructure at each councillor's
residence will be more costly than anticipated in the report.
RECOMMENDATION
THAT council automation not be implemented at this time
THAT a policy regarding council automation not be developed
Respectfully Submitted Approved for
AII~S~
Director of Information Technology
REPORT TO COUNCIL
Melissa Lewis, Elgin Manor
Director of Senior Services
FROM
Wellness Day
May 3. 2005
Elgin Manor
DATE
SUBJECT:
NTRODUCTION
In celebration of Nurses' Week and National Occupational Health and Safety week in
May, the Health and Safety Committee at Elgin Manor is organizing a Wellness Day for
Wednesday, May 18, 2005 from 10:00 AM to 3:00 PM.
DISCUSSION/CONCLUSION
Wellness Day will be hosted in the front foyer of Elgin Manor to promote and support
wellness, health and lifestyle harmony. Displays and demonstrations from a wide variety
of community agencies, partners and local businesses will be included.
Southwold Public School children will provide a kick-off for the days events with a
Quality Daily Physical Activity (QDPA) demonstration, with music and coloured scarves
Agencies such as the Heart and Stroke Foundation and Cancer Society will have
displays with information, educational materials and door prizes. A massage therapist
will be providing stress-relieving head and neck massages.
This is a good opportunity to promote healthy living, to show appreciation for staff
members, provide activity for the residents and involve the community in our Homes
Wellness Day be received and filed
RECOMMENDATION
titled Elgin Manor
the report
THAT
Mark G. Mc
Chief Administrative Officer
Respectfully Submitted
REPORT TO COUNTY COUNCIL
Cathy Bishop
Director of Library
FROM:
Services
May 2, 2005
Comers School Busing Tours to the Aylmer Old Town Hall
Summers
Library
DATE
SUBJECT
INTRODUCTION:
A dynamic new partnership between Thames Valley School Board and Elgin County
Library has recently been forged at the Aylmer branch library. Approximately 300
students, transported by bus from Summers' Comers Public School, toured the library in
April 2005 and received in-depth, hands-on experiences of current library practices from
library staff The tours used games, activities, and information sessions to help students
become more comfortable using the library as a resource. The aim of this collaboration
was to improve and support literacy in high-risk children through a close partnership and
familiarity with their local public library.
DISCUSSION:
Roseanne Baird, principal of Summers' Comers Public School in Malahide received a
Learning Opportunity grant from Pathway to Success. This organization is intended to
assist school boards, principals, and teachers in developing programs to meet the needs of
students in their schools who may be at risk of not completing the requirements for the
Ontario Secondary School Diploma (OSSD).
This grant financed six bus trips to and from the Aylmer Library from Summers' Comers
School situated five kilometers from downtown Aylmer. Library staff provided two l-lh
hour tours on three separate days: Tuesday, Apri112 and Wednesday, April 13 for grades
4-6 and Wednesday, April 27 for grades 7 and 8.
Library staff were charged to promote the library as a resource these children would be
able to use competently and with confidence when they enter high school. The tours
enabled the students to become knowledgeable about the library; its layout, materials,
resources, policies and staff Students not having a library card were able to apply for
their own library card in advance of the tour.
In order to realize these goals, Aylmer library staff developed its own set of learning
goals and activity sheets contextual to a modern library setting. The large number of
children and the range of ages demanded the need for detailed coordination and the
assistance and involvement of the entire library staff.
After a short welcome and introduction to the Elgin County Library by the Branch
Supervisor in the Aylmer Old Town Hall Theatre upstairs, the students were split into
three learning groups that rotated every half hour through three library centres.
Group one remained upstairs in the theatre to be introduced to some of the history of the
building - a restored 1873 Municipal Building and Opera House. A library map handout
formed the basis ofa virtual tour of the library. Discussion included the location and
content of materials and a brief explanation of the Dewey Decimal system as a method of
organizing information. Group two retired to the computers downstairs to be trained on
the use of the on-line catalogue as well as practical research strategies that can be used to
narrow a search to obtain the best results. The older students were also introduced to
various Internet and on-line reference tools available at the library. Group three headed to
the tables at the back of the library to gain hands-on library experiences using scavenger
hunts and print-reference activities.
CONCLUSION:
Feedback from the school community has been enthusiastic. "Library staff made us feel
welcome, got students enthused about learning resources, and shared the many resources
that can open the doors to learning", stated principal Roseanne Baird. When the tour was
completed, students received their new library card. Now 85% of the 300 junior and
intermediate students in Summer's Corners Public School have a library card, compared
to only 35% who previously had a card. We would like to see this mutually rewarding
concept serve as a model for future school-library partnerships. A wrap-up tour is booked
for the evening of May 18 for parents of these students to visit the Aylmer Library to
review and reinforce the information and interest that emerged in the preceding tours.
RECOMMENDATION:
information
s
Respectfully Submitted
For Council'
REPORT TO COUNTY COUNCIL
Cathy Bishop
Director of Library Services
FROM:
2005
Aylmer Library Photocopier
May 3
DATE:
SUBJECT
including
INTRODUCTION:
On March 10, 2005, the Aylmer Lioness passed a motion to donate $4,941.55
taxes to the Aylmer Old Town Hall Library to purchase a new photocopier.
DISCUSSION:
The Purchasing Co-Ordinator assisted with the selection, purchase and delivery of the
photocopier. The Aylmer Lioness are requesting that a sign be posted on the photocopier
in view of the public acknowledging the donation and that the press be notified to do a
photo-op. The Warden, Mayor of Aylmer and a member of the Lioness will be contacted
requesting their participation in the photo-op.
The Aylmer Lioness have released in writing all rights on the photocopier to the County
of Elgin (Library) with the understanding that the Aylmer Lioness will retain full
privileges to do all and any photocopying on behalf of their service club free of charge.
The maintenance contract is for a three- (3) year period with toner cartridges included.
The cost is $290.00 per year. The contract is paid for out of the monies received by the
public for copying. The County receives any additional revenue.
Photocopiers for the branch libraries are not provided by the County of Elgin but by
various service clubs within their communities. All branch libraries have photocopiers
except Vienna, which is open seven (7) hours a week.
CONCLUSION:
On March 10, 2005, the Aylmer Lioness passed a motion to donate $4,941.55 including
taxes to the Aylmer Old Town Hall Library to purchase a new photocopier.
RECOMMENDATION:
THAT the Warden and Mayor of Aylmer participate in a photo-op with the Lioness at the
Aylmer Library and,
THAT the County of Elgin sends a thank you note to the Aylmer Lioness gratefully
acknowledging their gift of a photocopier.
Respectfully Submitted
Services
Cathy B~ op
Director of Library
REPORT TO COUNTY COUNCIL
Clayton Watters, Director, Engineering Services
Sonia Beavers, Purchasing Co-Ordinator
FROM
Elgin Manor
Plant -
May 6, 2005
Waste Water Treatment
DATE
SUBJECT
plant
INTRODUCTION
Conestoga Rovers & Associates has now completed engineering for the new waste water treatment
at Elgin Manor. The new waste water treatment plant will replace the existing plant.
wi
The new plant
the new plant design
DISCUSSION
Staff recently met with Conestoga Rovers & Associates to review
be fully automated.
is
Construction $ 850,000
Engineering/contract administration $ 240,000
Geotechnical Engineerinq $ 5,000
Continqency $ 75,000
Total $1,170,000
The estimated cost for the project
The procurement of the plant will follow the County of Elgin's Procurement Policy. The Tender for the
project will close on May 27,2005. In order to expedite the process, staff are requesting Council's approval
to award the tender to the lowest bidder. At the next Council meeting scheduled June 14, 2005, staff will
submit a report to Council outlining the bids received. Construction of the Waste Water Treatment Plan
will be for 180 days, from June to November 2005.
is now in the final stages. Staff wi
Council approve the lowest bidder
CONCLUSION
The replacement of the Waste Water Treatment Plant at Elgin Manor
.advertise and recommend a contractor. Staff are requesting that
recommended by staff.
Plant designed by Conestoga-
RECOMMENDATION
THAT, Council approve the anoxic, oxic, biological Waste Water Treatment
Rovers & Associates, and also
bidder for the replacement of the Elgin Manor
approve awarding the contract to the lowest
Treatment Plant, and
THAT, Counci
Waste Water
the
with
the contract
THAT, the Warden and Chief Administrative Officer be directed and authorized to sign
lowest bidder, and
the results at the June 14,2005 Council Meeting
Respectfully Submitted
CWWi\i&M
THAT, staff report on
Clayton Watters
Director, Engineering Services
So
Purchasing Co-Ordinator
REPORT TO COUNTY COUNCIL
Infrastructure
Manager of Road
Dutchak,
Peter
FROM
Agreement
May 9, 2005
- Request for Road User
Elexco Ltd
DATE
SUBJECT
Introduction
The County has received a request from Elexco Ltd. on behalf of their client, Rowe Energy
Corporation, to enter into a Road User Agreement so that they may be authorized to install
a 100mm gas collection/distribution line on Graham Road (County Road #76) from Downie
Line north to the Thames River.
Discussion
Elexco Ltd., on behalf of their client Rowe Energy Corporation, has requested to enter into
a Road User Agreement with the County of Elgin so that they may be authorized to install
a gas line on Graham Road (County Road #76).
utility
been
for private
agreement has
The County's solicitor has prepared a standard road user agreement
companies requesting use of County road property. This
successfully entered into with other private utility companies
Recommendation
THAT the Warden and Chief Administrative Officer be authorized and directed to enter into
a Road User Agreement with Rowe Energy Corporation to utilize Graham Road (County
Road #76) in the Municipality of West Elgin to install a natural gas gathering pipeline.
Submission
Approved for
\ \
, :
Peter Dutchak,
Manager of Road Infrastructure
REPORT TO COUNTY COUNCIL
rector of Financial Services
D
Linda B. Veger,
FROM
May 2. 2005
Ambulance Stations - Lease
DATE
SUBJECT
NTRODUCTION
Elgin St. Thomas EMS have moved into the Edward Street base station and the Shawside
satellite station will be ready for occupancy this summer. The leasing arrangements with
Thames EMS have not been finalized to date.
DISCUSSION
Prior to the decision by Council to build and own the two stations, a developer was
approached for input into what lease rate the County could expect if the developer built
and leased back the stations. The lease rate quoted was $14 fe. This rate seemed high
when compared to industrial buildings that were available within the city limits
The current rates for available properties ranged from $3.75 fe to $8.75 ft2. On top of these
rates would be the funds required to convert the sites into ambulance bases. Few
properties were suitable to convert two ambulance stations; some having too many square
feet available, some did not have the height required for doors, and some were more
suitable for office space. The decision to build resulted in two specialized buildings located
appropriately and well suited to provide ambulance services now and into the future
The City of St. Thomas is our partner in providing ambulance services. The lease rate
decided upon must be fair to the County, as owner, and the City, as partner, while
remaining reasonable. The stations are new and built to suit the service being provided.
Included in the County's regular grant the Province does provide some funding for the
stations. The estimated amount of funding is $16,900 and this is shared between the City
and County. The estimated total leasing cost to the County and City will be $170,379.
A suitable lease rate can be determined by several methods
Review properties that are available for lease - $3.75 ft2 to $8.75
would be added to these figures to cover those costs.
Amortize the estimated mortgage (principle and interest) cost to repay over, say, 30
years and determine a fair lease rate based on that calculation. Add an estimated
capital improvement factor to the calculation.
Calculate a lease based on cost to build (principle) amortized over ten years
2
Renovation costs
fe
1
2
3
The first method produced few properties that were even remotely suitable as an
ambulance station especially when two buildings were required to meet the needs of
County and City residents. No comparison was available from those properties
The second method produced a lease rate of $11.50 fe. The County auditors, Don Lemon
and Chuck Raven were contacted to verify this rate. The auditors completed calculations
that included estimated capital costs over a thirty year period. The $11.50 fe covered the
cost to build and the estimated capital costs stated in today's dollars.
third method produced a lease rate In excess of $15.00 fe
The
CONCLUSION
The new ambulance stations are specialized buildings well suited to provide services to
the County and the City. There is a cost to the County associated with the building of these
two bases and there will also be a residual value in the future should the province legislate
a change to the provision of services. Currently, a fair and reasonable lease rate would be
$11.50 fe. The lease would be reviewed at the end of the term to test the suitability of the
rate and be adjusted if necessary.
the
the
prior to
cost be
that,
that
In order to ensure the lease rate is fair and re~sonable, staff suggest
lease rate being finalized, the actual capital cost be established and
starting point for calculating the final lease rate
Elgin and
the County of
between
RECOMMENDATION
THAT staff be directed to prepare a lease a~reement
Thames EMS at an estimated rate of $11.50 ft ; and,
n
renewa
the ambulance contract
the lease cOincide with
THAT the initial term of
December 2008; and,
the lease agreement.
to sign
the Warden and CAO be directed and authorized
Respectfully Submitted
THAT
Mark G. C
Chief Administrative Officer
3
Linda B. Veger
Director of Financial Services
REPORT TO COUNTY COUNCIL
Coordinator
Larysa Andrusiak, Ambulance and Emergency Management
FROM
2005
Ambulance Headquarters Lease
11
Edward St.
May
DATE
SUBJECT:
was
It
Ambulance Headquarters has been completed
INTRODUCTION
The building of the Edward St.
occupied April 4th, 2005
Elgin-St.
This base will be leased by the County to Thames EMS as the headquarters for
Thomas EMS.
The purpose of this report is to describe the main elements of the lease agreement for
Council's information.
DISCUSSION
The lease was drafted by staff using an existing lease as a template. It was sent to
Engineering services and to Hennessey, Gibson, Hogan for review. Changes are currently
being incorporated into the document.
The lease outlines a first term of slightly less than four years to coincide with the renewal
of the Land Ambulance Service Contract with Thames EMS December 31,2008. It
provides for two five year renewal terms to coincide with the renewal terms in the Land
Ambulance Service Contract.
As outlined in the Ambulance Stations - Lease Report by the Director of Finance dated
May 2,2005, further review indicates that a rental rate of $11.50 per square foot appears
reasonable. If Council agrees, that rate would be used for the first term of the lease, with
a review of the rental rate for subsequent renewal terms.
In addition the tenant is responsible for insuring the building and contents, liability
insurance and indemnity, building maintenance, exterior building maintenance such as
grass cutting and snow removal, and utilities.
The landlord is responsible for all capital repairs in excess of $10,000 such as repairs to
the roof, foundation, exterior walls excluding the garage doors, heating, ventilation and air
conditioning.
The landlord (County) owns all but personal effects in the station such as office furniture
and computers. Radio equipment, charging equipment and antennae are the property of
the Ministry of Health.
:1/-
There is also provision in the lease, a termination clause, that should the tenant no longer
have a Contract with the County to provide ambulance services to the County, that would
act to terminate the lease agreement.
CONCLUSION
The building of the Edward St. Ambulance Headquarters of Elgin-St. Thomas EMS has
been completed. A lease agreement for this building to be leased by Thames EMS is
being finalized.
nformation purposes.
RECOMMENDATION
That this report be received and filed for
5
Respectfully Submitted
Jl ...~
D~~~On~~
Larys ' AndruSiak
Ambulance and Emergency
Management Coordinator
REPORT TO COUNTY COUNCIL
Director of Engineering Services
Clayton Watters,
FROM
2005
Financial support for dredging Port Burwell Harbour
May 12,
DATE
SUBJECT:
Introduction
At the April 26, 2005 County Counci meeting staff was directed to Investigate the
possibility of providing financial support, $40,000, to the Municipality of Bayham to
dredge the Port Burwell harbour.
Discussion
Engineering staff has reviewed the direction from County Council to provide a grant of
$40,000 to dredge the harbour at Port Burwell. This grant would be used by Bayham to
dredge the harbour and stockpile the material on land adjacent to the harbour. If
Federal monies for this dredging materialized, then, the County would be reimbursed.
Staff has a few concerns with this request. Firstly, a formal request should be adopted
by the Municipality of Bayham and forwarded to the County. This would ensure the
municipality has endorsed the concept to obtain a grant to dredge the harbour.
Secondly, would be the suitability of the material for road construction. Geotechnical
information from a report in 1976 indicated that dredge material from the harbour could
be used as fill material.
In order for the dredged material to be a cost-effective option as opposed to fi
material from other local pits, the construction site would have to be closer to the
dredged material stockpile. In close proximity to the harbour area, staff is proposing to
replace the narrow bridge on Glen Erie Line. This construction site will require a
substantial amount of fill material to raise existing road grades
Staff believes the closest wayside pit in the area is on Richmond Road north of John
Wise Line. The price paid for fill material at that site is $2.50 per cubic yard plus
transportation. The transportation cost from the wayside pit on Richmond Road would
be approximately $4.00 per yard, therefore representing a total cost of $6.50 per cubic
yard for fill material purchased from a pit.
6
Discussion (continued
On the other hand, it is assumed that approximately 40,000 cubic yards of fill material
could be dredged from the harbour thereby representing a cost of $1.00 per cubic yard
($40,000). Transportation costs to the site from the dredge stockpile would be only
$2.60 per yard to the construction site.
One additional cost for using the dredged material would the costs required to dry the
material. The dredged material can not be used if the moisture content remained high,
and periodic turning would be required at a cost of $0.50 per yard. The Municipality of
Bayham would be responsible for drying the material.
Therefore the cost of the dredged material delivered to the construction site on Glen
Erie Line would be $4.10 per cubic yard verses fill material from the Richmond Road pit
location at a cost of $6.50, therefore the County would realize a financial savings of
$2.40 per yard.
Thirdly, if the County were to purchase the dredged material it would have to be
environmental friendly. Therefore, pre-sampling and chemical analysis of sediments
from the proposed dredging area would verify suitably for off site disposal.
The last issue from staff is the use of County money as a grant for the dredging of the
harbour. In Elgin County we have harbours at: Port Glasgow, Port Burwell, Port Bruce
and Port Burwell. If the County were to grant monies for dredging this harbour the
County may be obligated to dredge the other harbours. Council should therefore be
aware of this precedent setting decision. In addition, it is staff's understanding that the
responsibility for dredging rests with the Federal Government.
would be cheaper
to use the dredged material from the harbour it
however, it would require extensive testing
Conclusion
If the County were
than alternative sources,
The MUnicipality of Bayham would be responsible for the process to dredge the harbour
and then the County would purchase the material at the stockpiled site.
It should also be recognized that this is a special circumstance and is only being
entertained by staff because a planned project is within close proximity of the harbour
requiring fill material. This project is to widen and raise Glen Erie Line for the
replacement of the Glen Erie Line Bridge
7
Recommendation
That the County of Elgin, upon receiving a formal request for financial assistance from
the Municipality of Bayham, would consider purchasing dredged material from the Port
Burwell harbour under the following conditions:
the County's
to
provides appropriate approvals
be
use)
suitable for
(dried and
to coincide with construction
a
circumstance for
specia
a one-time
n 2006
The Municipa
satisfaction,
That subject to approvals, fi materia
purchased at $1.50 per cubic yard,
That the fill must be available for use
timelines,
That this request be considered as
specific purpose, and;
Bayham
of
Iity
1.
2
3.
4
the
governments for road construction approve
That the federal, provincial and loca
material dredged.
Respectfully Submitted,
()}W~~
8
Clayton Watters,
Director, Engineering Services
17.2005
CORRESp'ONDENCE - MAY
Items for Consideration
Warden Michael Raymond, County of Essex, with a resolution requesting that the
Ontario Government provide funding to Ontario colleges on an equal level to the
funding provided to universities and secondary schools (ATTACHED)
1
Mayor Jeff Kohler, City of St. Thomas, requesting a meeting with the Warden and
members of Elgin County Council regarding the Pioneer Museum
2
Anna M. Knowles, Deputy Clerk, Town of East Gwillimbury, with a resolution
requesting the Ministry of Natural Resources review the Aggregates Act concerning
royalties paid to the lower-tier municipalities for the extraction of aggregate and
royalties paid to upper and lower-tier municipalities for the rehabilitation of
abandoned pits. (ATTACHED)
3
County of Prince Edward, with a resolution objecting to the
Wolves by the Ministry of Natural Resources (November
Victoria Leskie, Clerk,
Proposed Strategy for
2004). (ATTACHED)
4
Victoria Leskie, Clerk, County of Prince Edward, with a resolution requesting the
Ministry of Environment to reconsider it's position that municipal responsibility
agreements be required for private, single-owner sewage works. (ATTACHED)
5
St. Thomas Chamber of Commerce, with an Invoice for 2006 Membership renewa
and request for verification of County contact names (ATTACHED)
6
Junee Monteith, Vice-Chairperson & Chair of Fund Development, The Board of
Directors, Elgin-St. Thomas Community Foundation, announcing the launch of the
Community Foundation in the Fall of 2005 and with information for the County to
consider with regard to becoming a Founding Donor of the Foundation.
(ATTACHED)
7
Catherine Conrad, City Clerk, City of North Bay, with a resolution requesting the
Ministry of Municipal Affairs and Housing move to amend the Occupiers Liability Act
to clearly establish that those using trail systems are deemed to do so at their own
risk. (ATTACHED)
8
CorporatilJ.!tpftheCounty of Essex
Office of the ChielAd:tnjIUstrative O.fjicel'-
Brion Gregg, CMA
Chief A.dminiMr1lliY~ 0JJiur
Corporation of the County of Essex
in Canada in per-
10th out of 10 provinces
-os
WHEREAS Ontario Colleges currently rank
student revenue;
Resolution #
as universities or
15
more students than
level
AND WHEREAS Ontario Colleges are not .funded at. the same
even high schools;
AND WHEREAS in 2003 - 2004, Ontario Colleges served 53%
years ago, yet have received 29"1cJ less in gtant and fee income;
AND WHEREAS with adequate.funding Ontario Colleges can.address the fact that only
one half of Ontario students proceed to~postsecoil(lary education;
AND WHEREAS .Ontario College alumni
impact on Ontario's economy;
AND WHEREAS Ontario Conegespr()yidean average
investment;
AND WHEREAS . government
approximately 10.7 years;
billion positive
annual return of 12% on taxpayer
$11
estimated
an
generate
m
recovered
is
Colleges
in Ontario
investment
THEREFORE, BE IT RESOL VEDthatthe Government of Ontario be requested to fund
Ontario Colleges on a more. equitable level, in comparison to funding provided to Ontario
universities and secondary schools;
AND BE IT FURTHER RESOLVED that this resolution be forwarded to the Honourable
Minister of Training, Colleges and l1niversities, Bruce Crozier, MPP, Essex, Dwight
Duncan, Honourable Minister of Energy and MPP, Wmdsor-St. Clair, Pat Hoy, MPP ,
Chatham-Kent-Essex, the Association >of Municipalities of Ontario and all Ontario
municipalities.
Dated this 20th day of April 200S
Mary Brennan, Clerk
325 - Fax (519) 776-4455
360 Fairview Ave. West, Essex. OntarJo NBM1Y6 -(519) 776-6441 Ext.
. E-mail: bgregg@countyofessex.on.ca
..I..... l:.JO :.JJ. ::l-I:>.:1.l-';I';:l tt1 MAYOR'S OFFICE
PAGE ell
OFFICE OF THE MAYOR ~
f'".ltY4I11
ST. 'THOMAS
545 Talbot S[re~t . P.O. ):lox 520, City Hall . St. Thoma.s, Ontario N5P 3V1
Tel: (519) 631-1680 or Fax: (519) 633-9019
April 20,2005
Warden Jim McIntyre
Township of Southwold
35633 Fingal Line
Fingal, ON
NOL 1 KO
Dear Jim,
Re: Elgin Pion.=r11.Y...seym
I am writing to see If you'd be interested in a meeting between some members
of Elgin County Council, yourself, some members of St. Thomas City Council and
myself regarding the Elgin Pioneer Museum.
If interested, please contact my office to arrange a meeting time at your
convenience.
/'"
rnbury
Tel: (905) 478-4282
Fax: (905) 478-2808
town@eastgwillimbury.ca
] 9000 Leslie Street
Sharon, Ontario LOG ] VO
E-mai
15.2005
April
Municipalities of Ontario
Mayor and Members of Council:
of the Town of East
Council
reflates Act
At its regular meeting on March 29, 2005, the Municipal
Gwillimbury adopted the following resolution:
A
Re:
"WHEREAS, The Aggregates Act in 1990 established a royalty for lower tier municipalities of 4
cents per tonne to be paid to the host municipality each year based on the annual tonnage extracted in that
particular municipality;
AND WHEREAS, The royalty has not changed since 1990 notwithstanding the fact that inflation
has dramatically increased the cost of road construction and maintenance and the provision of other
essential services for which this royalty was intended to assist municipalities;
AND WHEREAS, The royalty presently paid to upper tier municipalities and for the
rehabilitation of abandoned pits has also not been increased;
BE IT THEREFORE RESOLVED
THAT the Municipal Council of the Town of East Gwillimbury hereby formally requests
that the Ministry of Natural Resources review and amend the royalty payment of 4 cents, which
lower tier municipalities have received for more than a decade, and that this royalty be increased
by 5 cents and further that this amendment be in place for the beginning of the year 2006.
for
2. THAT the Ministry of Natural Resources also review and increase the royalty payment
upper tier municipalities and for the rehabilitation of abandoned pits.
Minister of Natural Resources, Julia Munro,
of Ontario for circulation to all municipalities in the
3. THAT a copy of this motion be sent to the
M.P.P. and the Association of Municipalities
Province of Ontario for support."
The Town of East Gwillimbury Municipal Council respectfully requests support for this
resolution from all Municipalities in the Province of Ontario.
Yours truly,
Anna M. Knowles
Deputy Clerk
332 Main Street, Drawer 1550
Picton, Ontario KOK 2TO
Phone (613) 476-2148
Fax (613) 476-5727
The Corporation of the
County of Prince Edward
18,2005
April
Municipalities of the Province of Ontario
2004
The Council of the County of Prince Edward at the meeting on April 11, 2005 considered the
recommendation of the Planning Services Committee regarding the Proposed Strategy for Wolves by the
Ministry of Natural Resources (November 2004) and adopted the following resolution:
of Natural Resources
Wolves b
for
Re:
"WHEREAS the County of Prince Edward for the past three years has a 10 to 15% increase in
related livestock predation from dangerous predators such as the eastern or gray wolf or coyotes;
and
WHEREAS a Proposed Strategy for Wolves by the Ministry of Natural Resources (November 2004)
would have the effect of further restricting the killing of wolves or coyotes in Southern Ontario,
inclusive of the County of Prince Edward, by affected farmers;
NOW THEREFORE the Corporation of the County of Prince Edward hereby expresses its
objection to the Proposed Strategy for Wolves by the Ministry of Natural Resources dated
November 2004 and request that the Strategy not be implemented in Southern Ontario, inclusive of
the County of Prince Edward; and
THAT this resolution be circulated to the Association of Municipalities of Ontario and all Ontario
Municipalities, the Ministry of Natural Resources, Ontario Ministry of Agriculture and Food, local
M.P.P. Ernie Parsons, the Minister of Natural Resources, Minister of Ontario Ministry of
Agriculture and Food and the Premier of Ontario."
Ministry of Agriculture and
is respectfully requested.
Please forward your endorsement to Premier Dalton McGuinty, Steve Peters,
Food and David Ramsay, Minister of Natural Resources.
Your support of this resolution
Sincerely,
Victoria Leskie
Clerk
Premier Dalton McGuinty, Hon. Steve Peters, Minister of Agriculture and Food,
Hon. David Ramsay, Minister of Natural Resources, M.P.P. Ernie Parsons
Association of Municipalities and all Ontario Municipalities
c.c.
332 Main Street, Drawer 1550
Picton, Ontario KOK 2TO
Phone (613) 476-2148
Fax (613) 476-5727
The Corporation of the
County of Prince Edward
April 27, 2005
Municipalities of the Province of Ontario:
meeting of March 29,2005 passed the following resolution:
"WHEREAS Section 62 of the Ontario Water Resources Act provides that a Director of the Ministry of the Environment
(MOE) can require a municipality to establish, maintain, operate, improve, extend, enlarge, alter, repair or replace a sewage
works where the Director considers it necessary to do so in the public interest through the use of a 'municipal responsibility
agreement'; and
of the County of Prince Edward at its
The Council
WHEREAS in recent years the MOE has used this section on numerous occasions to require a municipality to take over a
private communal sewage system; and
WHEREAS the Ministry of the Environment has required the execution of a "municipal responsibility agreement" as a
condition of approval for a private, single-owner (non-communal) sewage system for the expansion of a retirement home in
the County of Prince Edward; and
WHEREAS a "municipal responsibility agreement" is a legal agreement between the Municipality and the developer that
makes the Municipality responsible for the". . . conditions under which communal services will be constructed, operated
and maintained, as well as, the action to be undertaken by the municipality in the event of default"; and
WHEREAS should MOE deem it necessary for the municipality to take over ownership of the private system the
municipality is faced with the prospect of incurring unknown and potentially significant costs to operate and/or remediate a
private sewage works or, perhaps, forcing the closure of a private business in an effort to minimize the financial exposure
to the taxpayers; and
WHEREAS should 'municipal responsibility agreements' become a mechanism ofMOE to guarantee the integrity of the
water and/or sewerage services for private development on unserviced land, any [mancial planning models that the
municipality may employ to service growth in a planned or moderated way will be rendered useless, insurance premiums
will escalate and borrowing costs for municipalities will soar because municipalities will have virtually no control over
forces which will dictate where services will be supplied regardless of costs.
NOW THEREFORE BE IT RESOLVED THAT the Minister of the Environment be requested to reconsider the Ministry's
position that "municipal responsibility agreements" be required for private, single-owner sewage works in light of the
serious long term consequences for municipalities both financially and strategically; and
and the
Minister of Municipal Affairs, John Gerretsen, M.P.P. Ernie Parsons,
municipalities in Ontario requesting support."
THAT this resolution be circulated to the
Association of Municipalities of Ontario and all
Victoria Leskie
Clerk
26, 2005
Harley Underhill
Corporation of The County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Apri
hip Renewal
R
Harley:
On behalf of the membership, Board of Directors and staff, please allow me this
opportunity to thank you for your continued involvement in the Chamber over the
past yea r.
Dear
Enclosed is the annual renewa nvoice, along with the verification report. This
verification report is important to both you and the Chamber, so please complete,
sign and fax or mail it back to our office. We've also included a note about the
Chamber of Commerce Building Fund, which you will see itemized on your invoice
Making the most of membership is a shared responsibility. Our benefits, services
and staff are at your disposal. You also have access to many services offered
throughout the Chamber network at provincial, national and international levels,
and we hope you continue to use and benefit from our services. To ensure that our
functions remain beneficial we ask that you keep us informed of your needs and
expectations. Please feel welcome to call, visit or comment at any time
By taking part in Chamber of Commerce programs and events, and by using the
world of contacts and information we have, your business will be rewarded.
Again, thanks for your support
Sincerely,
Call 519-631-1981 Fax: 519-631-0466
E-mail: mail@stthomaschamber.on.ca.
CANADIAN CHAMBER OF COMMERCE MEMBER OF THE ONTARIO CHAMBER OF COMMERCE
Spencer C. McKee
Member Services Coordinator
MEMBER OF THE
869
1C5
INCORPORATED AS ST. THOMAS BOARD OF TRADE IN
555 Talbot Street,
St. Thomas, ON N5P
ST0 THOMAS & DISTRICT
CHAMBER QECOMMERCE
555 Talbot Street, St. Thomas, ON N5P 1 C5
Call 519-631-1981 Fax: 519-631-0466
Website: www.stthomaschamber.on.ca
~
~~:~,
..,::.3~"..'"
[,~\\'i
"-"of' <'j) "\
~'f \, t:.,..
Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
BILL TO
"'.~~
!,:.,a.-
",'ai" .
(~~~\:\'\J\t~,~~
Cll'
iii
145.00T
145.00
Membership for Non-Profit
Expires: April 30, 2006
.. '" .
~
-25.00-
'0.15
~
Cancellations only accepted within 30 days of date of invoice.
108042896
VENDOR:
Total GST
Business Number:
155./5
....$180.1 :J
51
or credit card
ACCT NO:
;\PPROVED BY:
may be made by cash. cheque, debit
Payment
TOTAL
MEMBER OF THE ONTARIO CHAMBER OF COMMERCE
MEMBER OF THE CANADIAN CHAMBER OF COMMERCE
869
IN
NCORPORATED AS ST. THOMAS BOARD OF TRADE
Page:
Accurate information helps us provide you with the best possible service! Date: 04/21/2005
Corporation of The County of Elgin
anization Verification Recort
Or
78634
Active
ALBOD
Org. Number:
Org. Status:
Corporation of The County of Elgin
Corporation of The County of Elgin
Organization Name:
DBA:
Rep:
Billing Address:
450 Sunset Drive
St. Thomas, ON N5R 5V1
Mailing Address:
450 Sunset Drive
St. Thomas, ON N5R 5V1
Physical Address:
450 Sunset Drive
St. Thomas, ON N5R 5V1
(519) 633-7785
43
7
50
Full Time:
Part Time:
Total:
Toll Free:
URL: www.elgin-county.on.ca
Employees:
Fax:
125
Bus. Begin: / /
Date Joined: 05/09/2000
(519) 631-1460 E
Phone:
Emai
Sales Contact
Source:
Government
Government Services
Business Type
Categories:
Tax Exempt: D
Next Bill Date: 05/01/2006
Dues: $145.00
Bill Cycle: Annual
(MAIN)
Fax When: Any Time
Fax
Mai
Emai
Prefer Method of Communication
(519) 633-7785
125
(519) 631-1460 E
Mr. Harley Underhi Director of Human
Email human-resources@elgin-county.on.ca
~ Who's Who
~ Main Dues Contact
Contact
~ Main Benefit
~ Main Advertiser Contact
~ Main Event Contact
~ Main Contact
Mail Code:
Contact Title Phone Fax
Mr. Paul Baldwin Councillor (519) 773-5525 (519) 773-5585
Email
Address:
108 Sydenham Street West
Aylmer, ON N5H 1 M7
o Main Contact o Main Event Contact o Main Advertiser Contact o Main Benefit Contact o Main Dues Contact ~ Who's Who
Mail Code:
Powered by IRMmembershlp
I
-
Our Members have decided to work toward a new home for the
Chamber!
Since 1995, as the result of a vote by Members at the Chamber's Annua
General Meeting, we have asked all registered Members to voluntarily
support a special reserve fund with an annual donation toward creating
a new, long-term home for the Chamber. When membership invoices are
issued, we invite contributions scaled according to the size of each
business. Contributions range from $25 to $100, but are welcomed in
any amount. Any contribution made by your business is fully tax exempt
as a tax-deductible business expense.
At the end of our last fiscal year - August 31, 2004 - contributions from
Member-businesses and interest totaled $144,000. Our goal this year is
to match that. The Chamber will continue to ask Members to support
the project until your Board of Directors finds sufficient funds raised to
acquire and furnish a site while keeping mortgage and operating
expenses at an affordable level.
When our goal is reached we will be able to expand, again, the variety of
programs, services and benefits available to each and every Member.
Mandi Roach
Chair, Board of Directors
2004 - 2005
Building
Fund
Questions
&
Answers
the Chamber make a move?
Our goal is to make a change whenever we can afford to. Occupancy costs,
interest rates, available locations and the lease on our present space are all
considerations.
When will
building?
No decision has been made to build a new structure or renovate an existing one.
Your Chamber's Board of Directors will act in the best overall interest of the
membership when time comes to decide. Location, value and service to
Members will be critical.
etnew"
Is the Chamber working to build a
What about housing other services or organizations?
That's a very real possibility. Many community services, and the Chamber itself,
could benefit from sharing space and equipment but any plan must not place the
Chamber in position of high risk or liability. For example, a government-funded
service may make an ideal tenant as long as funding is in place. What position
would the Chamber be in if funding were cut?
nvoice?
Your neighbors! When the membership adopted the Building Fund it was agreed
that requests would vary according to the size of each Member-business. Those
with up to 50 employees are asked to give $25 each year, 51 to 250 employees
$50, and those with 251 or more, $100.
.
I
Who determined the donation amount on my
What's in
it for me and other Members?
Members have clearly told us that a visible, accessible spot to serve Members,
welcome guests, promote the community and display/distribute information is a
must. Beyond that, we're watching and learning from the experience of other
Chamber offices, and listening to needs identified by our volunteers, committee
members, Member-businesses and staff.
Thomas
Community
Foundation
St
EIVE
- 2 2005
ElG\N
J;JJ~~!~NlS1AA liVE SERVICES
MAY
25.2005
Warden James McIntyre
County of Elgin
450 Sunset Drive
St. Thomas ONN5R 5Vl
April
Dear Warden McIntyre,
I'm writing to follow up on my presentation to County Council, which introduced Elgin-
St. Thomas Community Foundation to you and the Council and also profiled our
colourful now brochure.
As I mentioned that day, the Community Foundation is planning a major launch for the
fall of2005. In a gala setting, we will be highlighting donors who have become Founding
Donors as well as those who have initiated specific Funds or made major endowment
contributions
We would like to see the County of Elgin celebrated at that event as one of those
Founding Donors. The requirement for this is a donation in the range of$500 to $9,999 to
assist with the necessary start-up costs of the new Foundation.
The window of opportunity on this closes after September 2005, However, if the timing
of this request is out of sync with your budget cycle, there may be pledge possibilities we
could discuss.
Thank you very much for your warm reception to my presentation about the new
Community Foundation. I look forward to the County of Elgin becoming a Founding
Donor.
300 South Edgeware Road, St. Thomas, ON N5P 4L1
Phone: (519) 637-8230 1-800-319-5523
Registration Charitable No. 86533 7109 RROOO1
//4
Cb~- (
OFFICE OF THE CITY CLERK
CORPORATE SERVICES DIVISION
Direct Line: (705) 474-0626, ext. 510
Fax Line: (705) 495-4353
E-mail: cathV.conrad citvofnorth ca
The Corporation of the
City of North Bay
200 Mcintyre St. East
P.O. Box 360
North Bay, Ontario
Canada P1 B aHa
Tel: (705) 474-0400
[?;:!lll l'M1
~..,<<:- t~
NORhi.~~AY
ONTARIO-CANADA
EiVED
2005
27 Apri
1=
~~:,::Z~~
MA'< - 6 200S
COtJN1Y OIF tlG~N
ADNUtUSTRA1WE SERV\Cts
Monique Smith, MPP Nipissing
165 Main Street East
NORTH BAY, ON P1B 1A9
M~eting held
Madam
This is Resolution No. 2005-317 which was passed by Council at its Regular
Monday, April 25, 2005.
Dear
its Parks/Tra
ReSOlution No. 2005-317
"WHEREAS the City of North Bay is forecasting to spend $363,000 in
Maintenance and Replacement Program over the next five (5) years;
AND WHEREAS municipalities have Invested substantial public funds In the development of
trails:
AND WHEREAS the public has made very significant use of trail systems for fitness and
recreation to substantially improve their quality of life during all four (4) seasons
risk;
AND WHEREAS the cost to maintain and police trail systems would be so prohibitive as to
require their closure if made mandatory, whether by case law or statute
systems have historically done so at their own
tra
those using
AND WHEREAS
municipalities and
AND WHEREAS various lawsuits have been filed claiming liability against
other trail owners
systems has already proven so
nsurance for the use of tra
AND WHEREAS the cost of
expensive to be prohibitive
NOW THEREFORE BE IT RESOLVED THAT Council request through our M. P.P. Monique
Smith that the Minister of Municipal Affairs and Housing move to amend the Occupiers
Liability Act so as to clearly establish that those using trail systems are deemed to do so at
their own risk, so that owners and volunteer organizations will not be held liable in any way
for any damages arising from the use of trails by the public
MPP Nipissing
Monique Smith
27 April 2005
Page 2
AND FURTHER THAT this resolution be circulated to all other municipalities greater that
50,000 in population, to all municipalities in the Blue Sky Region, to AMO, FONOM,
NEOMAG and the North Bay and District Chamber of Commerce with the request that they
pass similar resolutions of support."
Yours truly,
t. /JJ !L1 /} ;-/
Catherine ConY~
City Clerk.
CMC/cjc
Association of Municipalities of Ontario
Federation of Northern Ontario Municipalities
Northeastern Ontario Mayor's Action Group
North Bay Chamber of Commerce
Municipalities of 50,000
Municipalities in the Blue Sky Region
cc:
W:ICLERKlRMSIF05\2005IPARKSIPR6810004.doc
CORRESPONDENCE - MAY 17. 2005
Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to
1) Hon. Michael Bryant, Attorney General of Ontario. concerning existing court
facilities in the community. (ATTACHED)
nformation (Consent A
Items for
1
Cathy Fox, Communications and Public Relations Specialist, St. Thomas Elgin
General Hospital, Media Release, regarding "Leading-Edge Food Service Program
Coming to STEGH With New Partnership". (ATTACHED)
2
Furhad Yaqubian, Comptroller & Audit Lead, Court Services Division, Ministry of the
Attorney General, concerning funding provided for federal French Language
Services. (ATTACHED)
3
Hon. Andy Mitchell, Minister of Agriculture and Agri-Food, acknowledging County Council's
resolution concerning the economic adversities facing Ontario farmers. (ATTACHED)
4
Nancy B. Schepers, Project Director, National Guide to Sustainable Municipa
Infrastructure, with the 2004 CD of publications releases and an InfraGuide network
certificate of acknowledgement. (ATTACHED)
5
Hon. Greg Sorbara, Minister of Finance, responding to Council's resolution
concerning the Ontario Health Premium (OHP) and provisions in collective bargaining
agreements. (ATTACHED)
6
Hon. Ralph Goodale, Minister of Finance and the Hon. John Godfrey, Minister of State
(Infrastructure and Communities), with an update on the 2005 Federal Budget. (ATTACHED)
7
AMO Member Communication ALERT, "Ontario IS Back In The Business of
Affordable Housing". (ATTACHED)
8
New Deal
Update on Federa
nformation'
AMO Member Communication "For Your
for Municipalities" (ATTACHED)
Debbie Zimmerman, Chair, MPAC Board of Directors, Municipal Property
Assessment Corporation (MPAC), with a copy of the 2004 Annual Report and
Financial Statements (Available Upon Request)
9
Paul Temple, Senior Vice-President, Corporate Development Pelmorex
Communications Inc" update on the CRTC process regarding the "All Channel Alert
(ACA)" proposal. (ATTACHED)
10
Lynda Millard, Clerk, Municipality of Bayham, with a resolution supporting the
proposed County Woodlands Conservation By-Law No. 05-03 with the exception of
the provision requiring signage at the cutting site. (ATTACHED)
11
2
Peter Beaudry, confirming that the County of Elgin's request to re-position the Option
1 Health and Safety project to an Option 2 has been approved at the 40% level.
(ATTACHED)
12
Ontario News Release Communique, "Ontario Celebrates 100 Days of Bring Your
Own Wine Service (ATTACHED)
13
Hon. John Godfrey, Minister of State (Infrastructures and Communities),
acknowledging Council's support for the Municipality of Tweed's resolution
concerning costs incurred prior to the approval of a project under the Canadian
Ontario Municipal Rural Infrastructure Fund (COMRIF). (ATTACHED)
14
(ATTACHED)
Federation of Canadian Municipalities, Members' Advisory, "Response to Today's
Letter from the Leader of the Official Opposition (ATTACHED)
Municipal MNews, An Update From Union Gas
15
16
John Dalzell, Vice President, Risk Management, CN, informing Council that the St.
Thomas-Elgin Safe Community Committee has received a $3,400 grant from the CN
Safe Community Fund to be applied to three rail safety initiatives. (ATTACHED)
17
M.P.P.
- London
Steve Peters,
Elgin - Middlesex
~
Ontario
230S
APt< 2 6
22,2005
Honourable Michael Bryant
Attorney General of Ontario
11 th Floor
720 Bay Street
Toronto, ON M5G 2Kl
April
who has several
lawyer
Dear Minister:
Please find enclosed a letter from Mr. Mervin Riddell, a St. Thomas
concerns regarding the existing court facilities in this community.
While I realize our government is working towards a suitable solution to this long-standing
problem, I must underline the point that the overcrowding situation at the Colin McGregor
Justice Building, the site of both Elgin County's Provincial Courts and the St. Thomas Police
Service Headquarters is becoming worse with each passing month. In addition, there are a
number of health, safety and security issues at the building that must be addressed including a
lack of access for the disabled to the second floor.
As you read in the letter, Mr. Riddell has a number of questions he would like answered
pertaining to these issues. With this in mind, I would appreciate your reviewing the letter and
responding directly to Mr. Riddell.
thank you in advance for your time and consideration.
always,
As
Sincerely,
Steve Peters, M.P.P.
Elgin-Middlesex-London
N5R 5Vl
542 Talbot Street, St. Thomas, ON N5P IC4
(519) 631-9904 E - speters.mpp.co@liberal.ola.org
wvvw.stevepeters.com
Ontario,
Thomas,
TTY
1-9478
Drive, 2nd Floor, St.
63
- (519)
F
-800-265-7638
Cc: Mr. Mervin Riddell, 450 Sunset
St. Thomas Police Service
City of St. Thomas
County of Elgin
free
(519) 631-0666 Tol
T
141 002/002
RIDDELL LL. B
MERVIN L
519 631 8549
FAX
18
15:
03/11/2005
~--
L. RIDDELL LL.B
BARRISTER, SOLICITOR AND NOTARY PUBLIC
450 SUNSET DRIVE, 2nd FLOOR. ST. mOMAS, ON. N5R 5Vl
TELEPHONE: 519-631-3211. FAX: 519...631-8549
E-MAIL: riddell@execu1ink.com
2005
11,
March
VIA FAX TO: 631 -9478
Steve Peters MPP
Minister of Agriculture and Food
542 Talbot Street
St. Thomas, Ontario
Dear Sir:
RE: PROVINCIAL LEGISLATION TO ENSURE ACCESS BY DISABLED PERSONS TO
COURT FACILITIES IN mE PROVINCE OF ONrARIO AND mE PROVISION
OF ADEQUATE COURT FACILITIES
The Elgin Law Association has asked me to look into the legal situation respecting the
seriously adequate Court facilities here in Elgin County. I refer to the Task Force on
Courthouse Facilities Survey Report, as reported on by Justice O'Dea, Robert Upsdell, Gord
Bulton and Inspector R. Dymock. .As a starting point, the Superior Court facility is described as
"totally inadequate". There are not only functional problems (no elevator for disabled access to
the Courtrooms on the second floor) but also security issues, health and safety issues.
or both for
same building as
Kindly provide to me specific references to any and all existing and proposed provincial
legislation that:
(a) imposes a duty on the Province to provide adequate Court facilities;
(b) requires the Province to ensure access by disabled persons to the Court
facilities in the Province of Ontario;
(c) provides legal remedies such as damages or injunctions
violations of such duties or requirements;
(d) authorizes or prohibits Court facilities from bein8 in the
Police services (neutral setting issue).
11
Kim Johnson, President Elgin Law Association (633-9558)
Law Library by prior call for Vicki Westaway to receive (fax: 631-7650)
bc/c
~ St. Thomas-Elgin
~ ~,:~::,:Ifo~~:~i~~~
Media Release
April 27. 2005
Leading-Edge Food Service Program Coming to STEGH
With New Partnership
St. Thomas, On - A new partnership at St Thomas Elgin General Hospital (STEGH) means more food
choices and flexibility for patients, and a new food court/cafe in the Hospital's Atrium.
STEGH has entered into a partnership with Sodexho Canada for the management of patient food services,
retail food services and the management of plant operations and maintenance. Sodexho is one of Canada's
leading food and facility management service providers and has the expertise and commitment to provide a
world-class quality program for STEGH.
"This new partnership will enable us to financially sustain the provision of quality services that we have
become used to, while enhancing food choices," explains STEGH President and CEO Paul Collins.
All of the food will still be prepared on site and there are not any planned staff layoffs associated with this
initiative, however some roles, positions, and job descriptions will change.
The new patient food program will provide more flexibility for patients while at the same time still meet all of
their nutritional needs and unique requirements through Sodexho's "At Your Request" SM program. Patients
will have room service style dining, giving the patient the ability to order what and when they want to eat
during room service hours.
The experience of other hospital clients of Sodexho's program demonstrates high levels of patient
satisfaction. While the current satisfaction levels with food services at STEGH are very high, this new
partnership will provide a more financially viable option while maintaining high standards
ncrease with this new
remain the same or
satisfaction levels wi
patient
"We are confident that our current
program," says Collins.
An important feature of this food service change will be the relocation and expansion of the Auxiliary Tuck
Shop into a food court/cafe located in the Atrium. This food court/cafe will provide ample choices in a bright
and spacious environment for employees and visitors alike. The hospital Cafeteria on the ground floor will
close when the food court opens. The Atrium operation will be managed by the Auxiliary with the support of
Sodexho's management team. This arrangement ensures that the Auxiliary can continue to earn revenue,
the majority of which they generously donate to the Hospital.
says
''This is very exciting for the Auxiliary and brings a new dimension to what we can do for the Hospital
STEGH Auxiliary President Pat Mellor.
The implementation planning for this project will begin immediately, with a great deal of involvement from all
areas of the hospital. The grand opening of the new food court/cafe is planned for September 2005 and the
new patient food service program is planned to begin in late September 2005. The existing management
contract for plant operations and maintenance will also transfer to Sodexho under this new agreement.
-30-
For more information contact:
Cathy Fox, Communications and Public Relations Specialist
St. Thomas Elgin General Hospital
(519) 631-2030 Ext. 2191, cfox@steqh.on.ca
~ Ontario
Ministere du
Procureur general
Ministry of the
Attorney General
Division des services aux tribunaux
Court Services Division
Direction de la planification interne
Corporate Planning Branch
720, rue Bay. 2e etage
Toronto, ON M5G 2K1
(416) 326-4263
(416) 326-4299
Telephone:
Telecopieur
720 Bay Street, 2nd Floor
Toronto, ON M5G 2K1
(416) 326-4263
(416) 326-4299
Telephone:
Fax:
2005
April 21
Office
Ms. Vicky Scott
Administrator
Provincial Offences
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Ms. Scott,
Dear
Agreement - Funding
Thank you for your assistance in identifying local costs to provide federal French Language Services for federal
offences designated as contraventions under the Contraventions Act.
Contraventions Act
RE
the year 2003/04 and $
Cheques are being processed payable to the County of Elgin in the amount of$20,661 for
83,910 for 2004/05 totaling $104,57
These funds must have been utilized for the implementation of federal French Language Services and should
not have been used for any other purpose. You must keep a detailed account of the allocation of these funds
and any portion of the funding not used for the implementation of federal French Language Services must
remitted back to the Ministry
You are reminded that actual expenditures incurred for the period Apri11, 2004 to March 31, 2005 must be
submitted for my attention by May 31, 2005. Further, for the 2005/06 ongoing funding, a schedule showing actual
costs from Apri11, 2005 to June 30, 2005 and estimated costs from July 1, 2005 to March 31,2006 must be
submitted by August 31, 2005. Upon receipt of the ongoing funding from the federal government, the funds will be
forwarded to you less 20% holdback by the federal government. This is also incumbent on the federal government
receiving the provincial final report. Currently, estimated ongoing funding (including the 20% holdback) for the
County of Elgin is $130,910.
to be directed to me at (416) 326-4291. Questions regarding French Language
lng, Assistant Coordinator French Language Services at (416) 326-4052.
All questions regarding funding are
Services are to be directed to Dennis
FurMd Y aqu~,j;m
Co troller' Audit
Co Service Division
Yours
Cc Nick Perera, Manager, Business Planning Unit
~~'"
de
Ministre
de l'Agriculture et
l'Agroalimentaire
Ii!il
Minister
of Agriculture and
Agri-Food
Ottawa, Canada K1A OC5
2005
APR 2 5
Quote: 280605
')
Mrs. Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
fl.
Heffren:
Thank you for your letter of March 3, 2005, which was also addressed to the Honourable
Steve Peters, regarding the recommendation adopted by the Council of the Corporation of the
County of Elgin concerning the extraordinarily difficult economic adversity facing Ontario
farmers.
Dear Mrs
I am acutely aware of the financial difficulties that the bovine spongiform encephalopathy (BSE)
situation has caused for producers and farm families. I can assure you that finding solutions to
BSE continues to be a priority for our government. Federal-provincial-territorial governments
have committed over $2.6 billion in targeted BSE programs, including: the BSE Recovery
Program, the Cull Animal Program, the Transitional Industry Support Program and the
Repositioning Strategy.
When I announced the Repositioning Strategy, I made a commitment to work with industry to
ensure its effectiveness and to make adjustments if, and as, necessary. In response to continuing
pressures on the ruminant industries, in Budget 2005, the Government of Canada announced that
an additional $17.1 million would be directed to further increase slaughter capacity through the
Loan Loss Reserve Program (LLRP). This brings a total of $55.6 million available in the
Program to support loans for building and expanding small and medium-sized ruminant slaughter
and processing facilities that will increase Canada's federally registered slaughter capacity.
Both Farm Credit Canada (FCC) and Alberta Treasury Branches have signed agreements with the
federal government to provide loans under the LLRP. It is anticipated that chartered banks will
be finalizing agreements shortly. Any decision made by FCC or any other lender to provide loans
under the LLRP will be based on the business case of the applicant.
./2
Canada
Sincerely,
I trust that the above information will be of use to you and demonstrates the shared level of
commitment of all parties to ensure the industry's survival and long-term prosperity. Again,
thank you for writing on this important issue, which is a top personal priority for me.
Please rest assured that I am committed to continuing to work with producer organizations and
provincial governments to ensure that we are offering the right tools to assist the industry
throughout this difficult situation.
I encourage Ontario farmers to take advantage of all new or existing measures, both federal and
provincial, that are available to help producers address income issues, develop business plans, or
make changes in a farm operation to expand business opportunities, including applying for cash
advances through the national Canadian Agricultural Income Stabilization program.
On March 29,2005, I announced $1 billion in immediate federal assistance for Canadian
farmers as the first step in restructuring the national agriculture and agri-food industry and to
bring profitability and sustainability back to the sector. The Farm Income Payment program
includes a general payment of $841.5 million for all eligible Canadian producers. Approximately
55 per cent of this payment is expected to go to grains and oil seeds producers while qualified
ruminant producers will receive about 18 per cent. Cattle and eligible other ruminant
producers will also receive $155 million in direct payments based on their inventory as of
December 23,2003, to deal with the income pressures created by the ongoing closure of a
number of borders to Canadian live cattle and other ruminants.
Mrs
Sandra J. Heffren
Page 2
ructure
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2005
9
1
APR
M-20
1200 chemin Montrea
Ottawa, Ontario
K1 A OR6
10,2005
Mark McDonald, CAO
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
March
Mr. McDonald
The National Guide to Sustainable Municipal Infrastructure (InfraGuide) is working to
bridge a large gap - the one between Canada's infrastructure needs and the state of
infrastructure today. We're making progress, but we couldn't do it without you
Dear
Like you, we know that financial investment is not the only solution to bridging Canada's
infrastructure gap. Municipalities require a systematic strategy and access to knowledge
that will help them achieve that strategy. I nfraGuide is supporting you with best practices
that address persistent challenges in potable water, storm and wastewater, municipal
roads and sidewalks, decision-making and investment planning, and environmental
protocols. The spring 2004 CD release of our newest pUblications is enclosed. We
encourage you, as an InfraGuide endorser, to consider InfraGuide best practices as
appropriate in your municipality's sustainable policies and practices.
As a member of the InfraGuide network, a certificate of acknowledgement is also
enclosed. If possible we encourage you to publicly display it to celebrate your
achievements. As of March 9, 2005, 71 municipalities across Canada have joined us on
the path to sustainability.
By endorsing InfraGuide, supporting the InfraGuide Network of Excellence and
implementing appropriate InfraGuide best practices, your municipality is contributing to
Canada's new wave of sustainable municipal infrastructure.
We look forward to working with you and all of Canada's municipalities with continued
synergy and success.
Thank you,
1/6
Nancy B. Schepers,
Project Director
cc: Barbara Mestic, Regional Contact
nfraguide.ca
gwww
80
3.993.2
~6
866.330.3350
g
Ministere des Finances
Bureau du ministre
Ministry of Finance
Office of the Minister
~
~r-a
Ontario
7e etage, Edifice Frost sud
7, Queen's Park Crescent
Toronto ON M7 A 1 Y7
Telephone: 416 325-0400
Telecopieur: 416325-0374
7lh Floor, Frost Building South
7 Queen's Park Crescent
Toronto ON M7 A 1 Y7
Telephone: 416 325-0400
Facsimile: 416 325-0374
April 19, 2005
SER\f\CES
APK 2 8 2005
"."G,uN
Ip\\ 1 ,,:..\t,
1Co'" "".
Mrs. Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Heffren:
Thank you very much for your letter regarding the County of Elgin's resolution concerning Bill
106, the Budget Measures Act, 2004 (2) and certain arbitration decisions regarding the Ontario
Health Premium (OHP). I appreciate that you have taken the time to write and share your
municipality's views. I apologize for the delay in responding
Mrs
Dear
is a tax on individual income. I
2004 (2), which contains the OHP
amendments, on December 16,2004.
The Ministry of Finance has always taken the view that the OHP
would like to inform you that Bill 106, the Budget Measures Act,
provisions, received Royal Assent without specific clarifying
I understand the concerns of some counties that the OHP may be linked to provisions in some
collective bargaining agreements. However, unless employers have bargained to pay employees
taxes, we would not expect that the OHP legislation has been anticipated in collective
agreements. Whether the OHP would be covered by those agreements would depend on the
interpretation of the agreements by those who are party to them. As Minister of Finance, it
would be inappropriate for me to comment on a specific provision contained in agreements
between employers and bargaining units.
Yours sincerely,
(1
writing.
Thank you again for
\ Gr5lifSorbara
'Mlni\er
The Honourable Dalton McGuinty
Premier
c.
The Honourable Steve Peters
Minister of Agriculture and Food
446
Gouvernement
du Canada
Governrnent
of Canada
1+1
Ottawa, Canada
K1A OG5
APR 2 9 200S
Of ELG\N
Ct,ii:~~~!~R'!;';;~
~,..J~~r" 't \<\i[-;~'
Warden Dave Rock and Council
County of Elgin
450 Sunset Drive
81. Thomas, ON N5R 5Vl
Dear Head of Council:
We would like to take this opportunity to update you on the 2005 Federal Budget and the
Government of Canada's efforts to improve Canadians' quality oflife through the New
Deal for Cities and Communities
Budget 2005 was a positive milestone for Canada and the Government - the eighth-straight
balanced budget, the greenest budget ever, and the budget that delivers stable, predictable
and long-term funding for our cities and communities
The Budget included many new investments that will benefit municipalities. The
Government of Canada will invest $5 billion of the federal gas tax revenues over five years
in environmentally sustainable municipal infrastructure such as public transit, water and
waste water systems, community energy systems, solid waste management, the
rehabilitation of roads and bridges and municipal capacity. This means $600 million of
new funds in 2005-06 for cities and communities -large, medium, small and First Nations
More importantly, the gas tax investment will increase to $2 billion in 2009-10, and it will
continue thereafter indefinitely.
Pre-budget meetings with provincial and territorial ministers and municipal leaders have
been very productive, and these discussions will continue in the future. Building on these
meetings, negotiations with provinces and territories about the gas tax funding are moving
ahead with leadership from the Office of the Minister of State (Infrastructure and
Communities). Funding will flow to municipalities via the provinces and territories once
bilateral agreements are signed. It is our goal that these negotiations will be concluded
soon and result in federal-provincial/territorial agreements that will allow municipalities to
proceed with investments in sustainable infrastructure in the near future.
/2
Canada
We understand the need for a long-term approach to investments in our cities and
communities. That is why Budget 2005 also made it clear that the gas tax funding and the
ongoing GST rebate will be in addition to, and not a replacement for, our existing
infrastructure investments. We have signalled our clear intention to renew and extend the
Municipal Rural Infrastructure Fund, the Canada Strategic Infrastructure Fund and the
Border Infrastructure Fund as they expire. Furthermore, these contributions will be on top
ofthe new $300 million added in Budget 2005 to the Green Municipal Funds (GMFs),
administered by the Federation of Canadian Municipalities, to better assist municipalities
address climate protection and brownfield redevelopment.
Together, the full GST rebate, sharing revenues from the federal gasoline excise tax and
the additional investment in the GMFs represent an investment of over $9 billion over the
next five years in Canadian cities and communities.
The Government of Canada has made substantial progress on the New Deal by involving
municipal leaders while at the same time respecting provincial jurisdiction. During our
formal pre-budget consultations we met with municipal leaders from across the country.
As part ofthe New Deal's pledge to build stronger partnerships, we are committed to
making this a permanent feature of the federal budget development process
On behalf of the Government of Canada, we want to thank you for the work you are doing
to enhance the vitality and sustainability of our cities and communities. The combined
efforts of municipal governments such as yours, as well as businesses, community
organizations. and provincial and territorial governments. all contribute to Canada's
success
For more information on Budget 2005, please review the enclosed brochure or visit
www.fin.gc.ca. For further details on the New Deal for Cities and Communities, please
visit www.infrastructure.gc.ca.
Sincerely,
M.P.
Honourable John Godfrey, P.C
Minister of State
(Infrastructure and Communities)
Honourable Ralph Goodale, P.C.. M.P
Minister of Finance
Enclosure
Over the next five years, the Government of
Canada will provide $5 billion to municipalities
to support environmentally sustainable
infrastructure projects such as public transit,
water and wastewater treatment, community
energy systems and the handling of solid waste.
($M)
82.3
37.5
145.2
116.1
1,151.0
1,865.5
167.3
147.7
476.9
635.6
37.5
37.5
37.5
62.5
$5 billion
Total
Newfoundland and Labrador
Prince Edward Island
Nova Scotia
New Brunswick
Quebec
Ontario
Manitoba
Saskatchewan
Alberta
British Columbia
Yukon
Northwest Territories
Nunavut
First Nations
- ~-~---_._--
1 Gas Tax Revenue Sharing
Budget 2005-Delivering on Commitments
Budget 2005 delivers on the Government of
Canada's New Deal for Cities and Communities
commitment by:
1 Providing municipalities with a share
of gas tax revenues
2 Renewing existing infrastructure programs
as necessary
3 Increasing contributions to the Green
Municipal Funds
~-- - - - - - -- ---- ~- - -~---~--~- ~~--
Province/Territoryl Total Ove
First Nations Five Year
Funding will be distributed to provinces,
territories and First Nations on a per capita
basis (see table below) once bilateral agreement
are signed. These agreements will ensure that
funds are received by municipalities promptly
on a fair and transparent basis.
The Government of Canada is doing its part.
In combination with full rebate of the goods and
services tax introduced last year, the measures
announced in Budget 2005 will provide Canadian
communities with more than $9 billion in funding
over the next five years.
Effective in 2005-06, Canada's cities and
communities will receive a share of federal gas
tax revenues worth $600 million. This funding
will increase until it reaches $2 billion annuall}
equivalent to 5 cents per litre of gas tax
revenues, by 2009-10. Specifically:
. 2005-06: $600 million
. 2006-07: $600 million
. 2007-08: $800 million
. 2008-09: $1 billion
. 2009-10: $2 billion
Working Together for Strong Communities
Budget 2005 delivers long-term, stable and
predictable funding as part of the Government
of Canada's commitment to a New Deal for
Cities and Communities. Under the New Deal,
federal, provincial, territorial and municipal
governments will work together with other
stakeholders to develop long-term strategies
for improving our communities.
Budget 200
im:..~}l.l'P
';,:;),,:';{~~7~M&!:
Canada
If'lf.l<!h.'''"~l!'V 2~ ,,)1f~O~
f'lJ;pM~ lUl'4.~h ~'/ :_"~p g,~1 ~,
A New Deal for
Canada's
Communities
Budget
2005
Delivering on Commitments
Building on Previous Commitments
The first steps in delivering on the New Deal
came in Budget 2004. At that time, the
Government committed to:
Halifax Harbour cleanup:
$60 million
Upgrade of Montreal's metro system:
$103 million
Modernizing and expanding Toronto's
transit system:
$350 million
Twinning Trans-Canada Highway routes
in Saskatchewan:
$77 million
Improving Canada-U.S. border crossings
in British Columbia:
$90 million
Corridors for Canada highway infrastructure
development in the Northwest Territories:
$65 million
Distribution Centre
Department of Finance Canada
Room P-135, West Tower
300 Laurier Avenue West
Ottawa, Ontario K1A OG5
Phone: (613) 995-2855
Fax: (613) 996-0518
E-mail: services-distribution@fin.gc.ca
Ce document est egalement offert en franfais.
. Provide municipalities with a 100-per-cent
rebate of the goods and services tax and the
federal portion of the harmonized sales tax.
This will provide municipalities with $7 billion
in funding over 10 years.
. Accelerate spending under the Municipal
Rural Infrastructure Fund so that the $1 billion
in funding is spent over 5 years, rather than 10.
amples of Federal Contributions
Infrastructure Projects
The Government of Canada has provided
more than $12 billion in infrastructure program
funding since the mid-1990s, which is expected
to leverage more than $30 billion in total
infrastructure investment.
The Government is consistently seeking new
ways to involve Canada's municipal governments
in the decision-making process on national
issues that directly affect their interests.
The proposed new Department of
Infrastructure and Communities will be the
Government of Canada's primary contact
for municipal issues. In addition, the Minister
of Finance has formally met with municipal
decision-makers as part of his pre-budget
consultations and is committed to do so again
for future budgets.
Green Municipal Funds
dget 2005 more than doubles funding for
: Green Municipal Funds with new funding of
00 million. These funds, which are administered
the Federation of Canadian Municipalities,
wide grants, low-interest loans and innovative
ancing to increase investment in infrastructure
)jects that deliver cleaner air, water and soil,
d climate protection.
How Can I Get More Information
on Budget 2005?
Information is available on the Internet at
www.fin.gc.ca or by phoning:
1 800 O-Canada (1 800622-6232)
1 800 465-7735 (TTY for the speech
and hearing impaired)
You can also obtain copies of this brochure
and other budget documents from the:
The Government will continue to seek
further opportunities for dialogue with municipal
leaders, while respecting provincial and
territorial jurisdiction.
A Voice at the National Table
Renewing Existing
Infrastructure Programs
addition to gas tax revenue sharing,
dget 2005 commits to renewing the Canada
ategic Infrastructure Fund, the Municipal
lral Infrastructure Fund and the Border
rastructure Fund. Further details on the
:ension of these programs will be announced
future budgets.
uo".o",," u" uu,,~nts"
,.',.::S:-,;i~-<l~i'j'Y~
Association of
Municipalities
of Ontario
~r'
(']itl\ ..i
L~
393 University Avenue, Suite 1701
Toronto, ON MOO 1E6
Tel: (416) 971-9856. fax: (416) 971-6191
emall: amo@amo.on.ca
e rt
A
May 2, 2005 - Alert 05/038
Ontario Is Back In The Business of Affordable Housing
To the immediate attention of the Clerk and Council
The Honourable Joe Fontana, federal Minister of Labour and Housing, and the
Honourable David Caplan, Minister of Public Infrastructure and Renewal, announced
the Canada-Ontario Affordable Housing Program on Friday, April 29.
Issue:
the
mmigration and
The Honourable Joe Volpe, federal Minister of Citizenship and
Honourable John Gerretsen were also in attendance
Background:
Friday's announcement signals a renaissance for affordable housing in Ontario. Although
funding to create affordable housing has been available for the past three years, progress had
been slow, seeing only $65 million of approximately $366 million spent resulting from limitations
in the previous agreement.
The new agreement confirms this govemmenfs matching contribution to the federal $301
million contribution resulting in an allocation of $602 million dollars for affordable housing in
Ontario to be committed by 2009. Twenty thousand low-income families will receive assistance
under the new program
The agreement includes a number of f1exibilities to ensure that affordable housing options exist
for people across the province. These include
Approximately $80 million available for housing allowances to assist 5,000 low
families;
Rental units targeted to people on or eligible to be on social housing waiting lists;
Supportive housing for persons with mental illness and housing for victims of domestic
violence;
Home ownership opportunity for families with low to moderate incomes through the
Home Ownership Market Entry Fund; and
Low-cost, long-term financing for developers through the Ontario Mortgage and Housing
Partnership
income
.
.
.
.
.
Minister Fontana also indicated that a potential $1.2 billion for affordable housing may be
available if the federal budget is passed within the coming weeks.
./2
-2
Friday's announcement indicates a significant step forward in recognizing the MOU and
govemment-govemment-govemment partnerships in negotiating agreements and matters that
have a direct municipal impact.
The agreement framework reflects the work of the AMO/City of Toronto/Province Advisory
Group assembled in late 2004.
Action:
The AMO/City of Toronto/Province Advisory Group will be reassembled in coming weeks to
develop the program and management details of the Agreement.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca
For more information, contact: Petra Wolfbeiss AMO Senior Policy Advisor, at 416-971-9856 extension 329
,,&,It:fje Association of
Municipalities
For Your .. of Ontario
393 University Avenue, Suite 1701
6nformation Toronto, ON M5G 1 E6
Tel: (416) 971-9856. fax: (416) 971-6191
emall: amo@amo.on.ca
To the attention of the Clerk and Council.
For Immediate Attention May 4, 2005 - FYI 05/017
Update on Federal New Deal for Municipalities
ISSUE: The New Deal is the federal initiative that is about a new relationship that more directly
involves municipal government and the development and design of programs that benefit
all communities.
BACKGROUND:
The New Relationship:
The federal government is clear that it wants to have a "transformative" relationship with municipal
governments. The Prime Minister recently commented that the federal government needs the
involvement of municipal government more so than the reverse. For Ontario's municipalities, this
is a positive response to the Ontario - AMO Memorandum of Understanding that was signed last
August. In it, the Province agreed that it was a first step towards a tripartite framework agreement
between Canada, Ontario and AMO. It also builds on the Premier's commitment in his March 3,
2004 letter to Prime Minister Martin, that municipalities must "have a seat at the table of national
change". Work is progressing in respect to these important commitments.
Yesterday, the provincial Legislature gave Third Reading to Bill 92, which amends the Municipal
Act 2001 to enshrine Ontario's Memorandum of Understanding (MOU) with AMO in law. This
relatively small piece of legislation has a very large and lasting impact that requires successive
governments to have an MOU with AMO related to pre-consultation on matters that have a direct
impact on municipal government.
Programs related to the New Deal:
Affordable Housing - A team of municipal experts representing AMO worked closely with the
province to help develop the recently signed Federal - Provincial Affordable Housing Agreement.
The contribution of AMO's representatives is reflected in the Agreement and their work will
continue in theirrfplementation design stage. (See AMO Alert 05/038)
Federal Gas Tax (Equivalency) - Discussions on provisions related to the transparency,
accountability and delivery mechanisms are well underway with the desire by all parties to see a
signed agreement as quickly as possible. An agreement will set out the roles and responsibilities of
Canada, Ontario, AMO, Toronto and all municipalities.
/2
-2-
AMO's intent is that the funds benefit each municipality in a fair and equitable manner. (See AMO
Alert 05/028). Since April 1, 2005, AMO President Roger Anderson has met with Federal
Infrastructure and Communities Minister John Godfrey, and Prime Minister Martin to discuss
AMO's position and AMO's interest in getting federal gas tax revenues to Ontario municipalities as
quickly as possible.
Other elements of the New Deal indude childcare, labour market agreements and immigration.
AMO's Immigration Committee has been working together with officials from both the federal and
provincial governments to ensure that the role of municipalities, and the interests of municipalities,
are recognized in a planned Canada-Ontario Immigration Agreement.
AMO, along with others have been advocating the need to get the federal Budget Bill approved so
that there is no doubt that agreements and other commitments can be carried forward. This is a
federal Budget that effectively recognizes and financially assists the critical role that municipal
governments play in nation-building.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca
For more information, contact Pat Vanini, AMO Executive Director, at 416-971-9856 extension 316
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
EI"~
L__;dli1!!i i,~ s-~ ~!B5:;~
~
2005
29
APFi~
f\ "'l>\rnl~\I"'<?=I'."" '"'"",.F.'" rr'. ~1::)\\81~..F'i1"<
~Ua~I!~'~I:;:V n J1~ ~ II ~I 11;:, i:;iu:.ro '1/ ~\iI~
2005
April 25
Heads of Council
All Ontario Municipalities
Tr'
Debbie Zimmerman
LIlmr, N1l:' AC Board of Directors
From:
(MPAC)
s
Statements
I am pleased to provide you with the Municipal Property Assessment Corporation
Annual Report and Financial Statements for the Year Ended December 31,2004.
Report and Financial
2004 Annual
Subiect:
These documents have been prepared as required by the lvIunicipal Property Assessment
Corporation Act for our members. Copies have also been provided to the Minister of Finance
and M.P.P .s. Both the Financial Statements and the Annual Report will be accessible on
MPAC's web site (www.mpac.ca)
I trust you will find the reports informative and useful in reviewing some of the key areas of
focus for the year 2004. Should you have any questions regarding the reports, please do not
hesitate to contact myself at 905 688-0990 extension 225 or Carl Isenburg, President and Chief
Administrative Officer, at 905 837-6150
Yours truly,
~(
C-J
Debbie Zimmerman
Chair, MP AC Board of Directors
FCWfn No. L6D60iVI
Enclosure
EIVED
lOf ELGIN
ADMiHiSTRA lWE SERV1CES
2005
MAY - 2
r=
; ^: :, ".~ia
28,2005
Warden Dave Rock
Warden
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
April
Dear Warden Rock:
In our letter of March 2, 2005 we promised to keep you apprised of the CRTC process regarding our "All
Channel Alert (ACA)" proposal, an emergency warning system for Canadians that would alert communities of
impending local emergencies threatening life or property with a television broadcast message, no matter what
channel they are watching on cable or satellite.
On Friday April the CRTC issued Public Notice CRTC 2005-38: Call for A atio
an All Channel Alert (AI ~e. In this public notice, the CRTC announces it has received Pelmorex's
application for our ACA service and goes on to state "In view of the nature, scope and national implications of the
proposal, the Commission has decided to call for competing applications." The CRTC sets the deadline for further
applications at July 22, 2005.
rovide
g given that the Commission was
arch.
The CRTC's decision does signal the critical need for Canada to adopt a national emergency broadcast
system. We have long recognized the need for such a system. That's why we've championed the ACA system;
invested significant resources over the past 10 years in its development; and worked alongside government,
stakeholders and other leading experts to ensure Pelmorex's All Channel Alert best serves the interests of
Canadians
As a result Pelmorex is the leading candidate to launch a national broadcast alerting service. Canadians
deserve the best national emergency broadcast alert system possible, and we are confident of the merits of our
proposaL We look forward to participating in tius CRTC process a.'1d ca..rning your ongoing support.
please be
at any time
on the CRTC process
to contact Pelmorex,
ext.271
For further details regarding Pelmorex's ACA service, as well as updates
sure to visit our web site www.allchannelalert.comregularly. Please also feel free
by email ataca2005@on.pelmorex.com. or to contact me directly at 905-566-9511
Yours truly,
Paul Temple
Senior Vice President, Corporate Development
Pelmorex Communications Inc.
1 Robert Speck Parkway. Suite 1600
Mississauga, Ontario l4Z 4B3
Tel.ITel.: 905.566.9511
FaxITelec. : 905.566.5905
www.pelmorex.ca
Municipality of
B ayh am
EIVED
~.
P.O. Box 160,9344 Plank Road,
Straffordville, Ontario NO] 1 YO
Tel: (519) 866-5521 · Fax: (519) 866-3884
email: bayham@bayham.on.ca
0", ~i-"
lIol'hlnity Is ~o
2005
COUNTY Of ELGIN
P' t:.Mi\i<\li~l'i'Ja III 'fIME @I!:If'}Vll\teJ~
t/~b:5h~i~j"U~ D nk\f. 9 ~ W It; ~~tr;;n w ~~~~
MA Y - 2
April 28, 2005
Warden & Council
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Madams
Dear Sirs /
Please be advised that at the regular meetings of the Council of the Municipality of Bayham held March
17 and April 7, 2005. As a result the following resolution was passed:
"THAT the Council of the Municipality of Bayham supports the proposed County of Elgin
Woodlands Conservation By-law No. 05-03 dated February 15, 2005 as circulated, except for the
provision requiring signage."
Council
I trust
for signage at the cutting site.
As you can see, Council does not support the requirement
will give this concern serious consideration.
Yours truly
~k~,;J
Mrs. Lynda Millard
Clerk
Fc: Elgin Lower Tier Municipalities
File: A16-Cty
C2005-033
<Peter. Beaudry@mtr.gov.on.ca>
<archivist@elgin-county.on.ca>
5/9/05 2:52pm
Request to Re-position the County of Elgin's SCTP project
From
To:
Date:
Subject
Good afternoon Brian.
As follow-up to my voicemail this morning, this is to confirm that the
County of Elgin's request to re-position their Option 1, health and safety
project to an Option 2, new, renovation and expansion project, has been
approved. As I also stated the request will now be nominated to the Federal
Government for their approval. The maximum senior government funding level
of 40 per cent (provincial share - $80,000) was approved in accordance with
program guidelines for Option 2 projects.
Once the Federal Government's decision on the re-positioning request has
been communicated to the County of Elgin I will contact you in regards to
putting into place the project funding agreement.
Brian, if you have any questions feel free to contact me.
Peter
<Bill.Kriesel@mtr.gov.on.ca>
cc
please call 416-863-2101 or
1-866-309-3811
~ Ontario
In Case of Transmission Difficulties
Elgin
County of
News Release
Communi ue
To
Please Deliver
Ministere des Services
aux consommateurs
et aux entreprises
For Immediate Release
Friday May 6, 2005
Ministry of
Consumer and
Business Services
ONTARIO CELEBRATES 100 DAYS OF BRING YOUR OWN WINE SERVICE
More Than 700 Establishments Participate in BYOW
TORONTO - For the last 100 days Ontarians have enjoyed the option of bringing their own wine as
the number of licensed establishments participating in BYOW across the province has grown to more
than 700, Consumer and Business Services Minister Jim Watson announced today
"In the last three months, participation in BYOW in Ontario has already surpassed that of other
provinces that have been offering this service for years," said Watson. "If you haven't already had an
opportunity to experience BYOW, Mother's Day is an excellent occasion to toast mom with a special
glass of wine at your local restaurant offering BYOW "
The law permits licensed restaurants and banquet rooms in hotels and motels to allow customers to
bring their own bottle of wine. The law also permits all licensed establishments to let their customers
remove an unfinished bottle of wine that they either brought with them or ordered as part of their meal
Participating establishments can now offer both services.
and exciting,"
is good for the
"BYOW has given the industry a great opportunity to offer its clients something new
said Sandy Ward, avid wine expert and founder ofwww.Bring~~IvWjne.ca. "BYOW
industry and it's good for the customer,"
increased public safety by
Allowing the Registrar of Alcohol and Gaming to immediately suspend a liquor licence where
there is a threat to public safety.
Doubling the minimum fines for offences related to liquor and underage persons. The minimum
fine for a licensee has increased to $1,000, and for a non-licensee to $200.
Creating new offences for failing to leave a premise when required to by a police officer or for
returning to a premise the same day after being asked to leave by the police.
The legislation proclaimed in January 2005 also
.
.
.
"My patrons like having the options of BY OW," said Stephen Beckta, owner, Beckta Dining and Wine
in Ottawa. "They also like the option of taking home the rest. When you purchase a nice bottle of wine
with a meal, it is great to know that the bottle can be resealed and you can enjoy the rest at home,"
In providing restaurateurs with increased choice, the McGuinty government made participation in
BYOW voluntary. Eligible establishments are allowed to detennine and charge a corkage fee for
providing BYOW. Patrons are encouraged to call ahead to inquire whether a restaurant offers the
servlce.
/2
-30-
Julie Rosenberg
Ministry of Consumer and Business Services
(416) 326-8558
-2-
Contacts
Rui Manuel Estevao
Minister's Office
(416) 326-8497
oV.on.ca
www.cbs
information visit
For more
Disponible en franyais
Minlstre d
nfrastructure et
Etat
Minister of State
nfrastructure and Communities)
COllectivites)
Ottawa, Canada K1A DA6
MAY 0 4 2005
ECEI\iE:c"", D
;. - ! ,:.-~'. .~
, '",~' -'.c. _if, - >, ,..h.~ .;:.:;~;~ ' '
COUNTY Of ELGIN
ADMINISTRA liVE SERVICES
2005
MA Y - 9
Mrs. Sandra J.
Deputy Clerk
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Heffren
Heffren:
Thank your for your correspondence of March 23,2005, forwarding a resolution recently
passed by the Council of the Corporation of the County of Elgin concerning eligibility
requirements under the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF).
I appreciate your taking the time to forward this information to me. Please be assured
that the Council's position on this matter has been noted.
Dear Mrs
While I sympathize with the concerns expressed by the County of Elgin and the
Municipality of Tweed, Infrastructure Canada's programs are designed to address a
variety of needs across the country. As a result, only certain costs can be considered as
eligible expenses, in keeping with the government's commitment to due diligence and
appropriate administration of public funds. That said, costs incurred prior to the approval
of a project, including costs associated with pre-engineering studies, are not eligible
expenses under the terms and conditions of COMRIF.
While I am responsible for the national coordination of MRIF, the day-to-day
implementation of the Canada - Ontario Municipal Rural Infrastructure Fund falls under
the purview of my colleague the Honourable Joe Comuzzi, Minister of State (Federal
Economic Development Initiative for Northern Ontario). I have therefore taken the
liberty of forwarding your correspondence to him for information.
wishes.
my best
Please accept
Yours
truly,
Honourable John Godfrey, P.C.. M.P
P.c.. M.P
The Honourable Joe Comuzzi
Canada
c.c.
Lnlongas
A Duke Energy Company
I
.
I
c
.
I
commun
serve, w:o live.
only do wepayinort
$50inillion iil property taxI
each year to the municipalities
in which we operate, Union
Gas employees also lend .
their support in mdny ways
through participation in .
numerous volunteer events
energy sectors
while the pOSItian is
new ta Mr. Ebel, tl:J.e
.organization is
Mr. Ebeljoined
Union Gas
and through financial .
support for many charitable
organizations." . .
Volunteering is a carnerstane of the canipany
culture at Unian Gas and employees ateeri.ca:urage9,
to .becameactively invalved in their cammunities. .
Ariexample afaur emplayees' volunteer spirit can .
be faund in .our annual Glabal Service Event, a
manth~langcomrr1itment to valunteerislll that,'. ..
supparts nan-profit organ,izations. Global Service
grants provided by the Duke Energy Faundatian are
used ta purchase materials far projectscoardinated.
by Unian Gas emplayees, whain turn volunteer
their time and lab .our ta camplete the project.
Last year acrass .our franchise area more than ' .
35 prajects were undertaken including landscaping
schoals and refurbishing charities in Chatham and
Winds .or, fixing an .oxen paddock at the Fanshawe
Pianeer Village in Londan, planting flawers and
refurbishing a children's camp in Waterlaa, planting
trees at Mauntainview Public Schoal in Hamiltan,
repairing the Kingstan Bays and Girls Club, daing
yard work for Belleville CammunityLiving, building
a playgraund at the Wamen in Crisis Centre Sault
Ste. Marie, renavating the new Salvatian Army
facility in Bracebridge and repairing seniors
facilities in Thunder Bay and Timmins.
See
parent campany,
Duke Energy, 'where
he held severa
senior positians.
Most recently, he
was viCe president
of investor relatians
; "-, '.- '.'-' .:,-'-,:-""':, .' ,'--'-~-- ,,' :: - ,-: :',-- -:: -.-
and secretary .of the
executive. cammittee.
Mr. Ebel alsa
vice president .of
strategiC development
Westcaast Ene.
i~C(;piil;e(lbyDukeEnergyin2oo2 ..' .
jtJiIliJJ.?MTl3stcoa$,tElIlergyin.1998 ,..1Yir. . Ebel
was~d~i$()rto the executive director ofthe.Warld
Bankc;r()llj),..and,alsalield pasitianswiththe
Gavernment afC;anada,including chief .of staff to the
ministeroffinance and deputy prime minister.
1Vfr.EbeLhas devated much of his first few months
at Union Gas ta meeting withcustamers, regulatars,
variauslevels .of gavernment, and cammunity leaders
ta gather their thaughts an issues and appartunities
thatare facing Unian Gas and the larger energy
industry in North America.
"1 am proud to be a part of an organization that
has a long Mstory of supporting the more than 400
on back page
UPDATE
The National Energy Board and the Technical Standards &
Safety Authority have outlined guidelines to educate both the
emergency responders and the general public when ltcomes to
responding to a natural gas pipeline incident. I
With this in mind, Union Gas embarked on a formal In an effort to support municipalities' efforts to
Public Awareness Continuing Education program. identify the critical infrastructure within their boundaries,
This program has a 3-pronged approach to educate Union Gas has developed a booklet to assist in the
the municipalities as to where our plant is installed, process. The booklet gives an overview of Union
the first responders that we may interact with and Gas's emergency response
the general public that reside around our pipelines. plans and structure, the
While Union Gas's staff is routinely trained in phone numbers for local
preparation to responding to emergencies, often a management and a
municipal first responder is on site first. The main CD that contains
focus of our Public Awareness Continuing Education maps showing the
program is to educate people on how Union Gas general location
will respond and what to do if they are on the scene of our critical facilities for
prior to Union Gas arriving. We have established each municipality that we operate in.
"emergency planning zones" (EPZs) around all of Secondly, a package was developed for municipal
our critical transmission facilities. These EPZ first responders (i.e. fire, police and ambulance
boundaries mark the area that we would plan to departments). This package includes an informational
evacuate in the event of an emergency on those video, presentation and a book that details how to
pipelines. respond to a natural gas emergency. It also includes
a CD that shows the general location of Union Gas's
critical infrastructure in their area of jurisdiction.
And lastly, there is also a landowner brochure that
is available for the general public residing around
our critical pipeline facilities.
For more information, please contact your local
Union Gas office.
mes and
our growth and
. .
economiC expanSion.
In response to the
growing demand for
natural gas, Union Gas
has plans to expand
our natural gas
pipeline system in
2006
Natural gas helps
heat our ho
fuel
Before. construction can. proceed,Jhe proposed expansion
requires the approval of theOntarioE~ergy Board (OEB).
TheOEBis the body that regulates the energy sector in the
province. An application and supporting evidence was filed with
the OEB in February 2005
Union Gas has a long history of
working closely and collaboratively
with its customers, the communities
it which it operates
Environmental assessments (EA) and associated updates have
been completed for both sections of pipelines by independent
environmental consulting firms. Union Gas will follow all of the
recommendations in these assessments
its regulatory
partners and governments
Should you have any questions
about this project, please contact
your local Union Gas office.
Public open houses were held in the areas where the pipelines
are to be constructed to provide updated information on the
proposed project, to give affected landowners and the public the
opportunity to discuss the project with representatives of Union
Gas and to obtain input from affected landowners
eM,
e
e
I
I
Ullongas
A Duke Energy Company
Municipal News
n the Community section
WNeWs
that you can find copies of the
know
www.uniongas.com/municipal
Did you
at
04/2005
using environmentaily friendly inks.
@ Union Gas Llmited 2005.
@ Printed on recycled paper
Fax Server
PAGE 001/001
5/6/2005 6:55
Federation of
Canadian Municipalities
F&leration canadienne
des mUllidpalites
Fax Server
May 6. 2005
Please Distribute to All Members of Counci
MEMBERS' ADVISORY
RESPONSE TO TODAY'S LETTER FROM THE LEADER OF
THE OFFICIAL OPPOSITION
Stephen
You wi soon be receiving or may have received a letter from The Hon
Harper, leader of the Official Opposition
for
the
fix
The letter is good news, because it confirms the Conservative Party's support
municipal infrastructure programs, including the Green Municipal Funds, and
transfer of gas tax revenue to municipal governments.
Canada and in Parliament
to
supporting action
This reflects the consensus across
our citres and communitres.
However, it is important for me to address Mr. Harper's assertion that FCM was acting
in a "partisan" manner when we asked you to contact your Members of Parliament and
urge them to pass the budget quickly. I take this accusation very seriously.
At the time of our letter, we were receiving dozens of calls and emails from colleagues
across the country, who were concerned about the impact of an early electron on the
federal budget and the transfer of gas tax revenue. Many municipal councils have
already factored this revenue into their budgets.
know that councils across the country responded to this call. You raised this issue with
your MPs. You asked them to adopt the budget quickly. You did so, not because you
are partisan. but because you care about your communities
the new
There are additional issues that concern the municipal sector, specifically
partnership that is starting to develop with the Government of Canada.
This partnership is based on mutual respect and an understanding of the many issues
that affect our cities and communities and the steps needed to address them.
I will be writing next week to all of the party leaders, asking them to clarify their positions
regarding this partnership. I look forward to receiving their replies and to sharing them
with you.
Sincerely,
Ann Maclean
President
Gestion des risques
Risk Management
John Dalzell
Vice-President
Vice-president
935, rue de La Gauchetiere Ouest
Montreal (Quebec) H3B 2M9
Canada
T 514399-4706
Tc 514 399-6910
935 de La Gauchetiere Street West
Montreal, Quebec H3B 2M9
Canada
T 514-399-4706
F 514-399-6910
www.cn.ca
RECEIVE
o 2005
1
MAY
May 5. 2005
Warden James Mcintyre
Elgin County
450 Sunset Drive
St. Thomas. ON N5R 5V1
COUNTY Of tU~~N
ADM1NlS1AA1WE SERV'C~,S
Warden Mcintyre
t is my pleasure to inform you that the St. Thomas-Elgin Safe Community Committee has
received a $3,400 grant from the CN Safe Community Fund. The Fund is administered by
the Safe Communities Foundation on behalf of CN
Dear
The Committee is applying the money to three rail safety initiatives. They include a rai
safety poster design contest and rail safety skits performed by the drama club at Arthur
Voaden Secondary School; rail safety advertisements in local newspapers paid for by local
businesses: and two R.I.D.E. programs (Reduce Impaired Driving Everywhere).
n recognition of these initiatives by the Safe Community Committee, CN IS placing a half-
page ad, "Congratulations, St. Thomas-Elgin, for making your community safer," in The Sf.
Thomas Times Journal on Saturday, May 14th.
Thanks to the work of safety organizations like the Safe Community Committee and CN's
own constant focus on safety, injuries and fatalities at highway/railway crossings have
dropped to their lowest level in a decade - by 22% and 54%, respectively. Of course, we
would like to see those percentages drop to zero. That's why CN, as a concerned
corporate citizen in the cities and towns through which its trains travel, is committed to
working with community leaders and safety-related organizations to help prevent fatalities
and injuries on or near its rail lines.
To that end, we are actively involved with the Committee and other safety-related
organizations in St. Thomas-Elgin. CN Police, in particular, work with local police officers
firefighters, and EMS providers to promote rail safety in the community.
As you know, the Safe Communities Foundation is dedicated to making Canada the safest
country in the world. CN has been a major supporter of the Foundation since 2000, and
the CN Safe Community Fund represents $25,000 of the $100,000 the company
contributes annually to the Foundation.
Congratulations to your administration for supporting the St. Thomas-Elgin Safe
Community Committee and for helping make the community a safer place to work and live
We look forward to continuing our collaboration in the future. Have a safe day
truly,
Yours
John Dalzel
Vice President
Risk Management
Safety is one of eN's guiding principles.
Our goal is to help save lives and prevent
injuries Ot" the job. at highway/railroad
crossings and on or near 'our rail lines
and property.
All Aboard for Safety Program
For more than 20 years in Canada and the United States, CN employ-
ees, from management to police officers and risk managers, from
train crews to retirees, have been promoting the importance of
safety at highway/railroad crossings and warning of the danger
of trespassing on railroad property.
Called All Aboard for Safety, the objective of this program is to
help prevent injuries and fatalities on or near railroad property and
to form partnerships with community groups, informing them of the
importance of safety and how they can work with us to help.
We want to remind you about the
potential risks at crossings, especially
when speeding, driving under the
influence and/or ignoring safety
warnings.
A motor vehicle's failure to stop is the
contributing factor in more than 70% of
all crossing accidents.
Promoting safety to students
Every year, CN Police officers make All Aboard for Safety presenta-
tions to more than 100,000 students in more than 700 schools in
Canada and the United States. The presentations include videos,
demonstrations, activities, and information handouts.
More than 50% of collisions at crossings
occur at locations with flashing lights and
ringing bells.
It is not an optical illusion. The train that
you see is closer and moving faster
than you think.
Safety blitzes
CN Police officers conduct safety blitzes at busy highway/railroad
crossings with local police services to help make drivers aware of the
importance of safety. Local media support us by promoting these
events.
Even if the locomotive engineer sees you,
a freight train moving at 105 km/h can
take up to 2 km or more to stop - that's
more than 18 football fields!
eN Police 'H!OO-465-9239
www.cn.ca
Safety train
CN's safety train, Little Obie, travels to CN communi-
ties in Canada and the US to promote safety to thou-
sands of children at community events and in parades.
Measuring two metres high and pulling a
caboose, Little Obie is a scale model of a CN loco-
motive. To board the train, children must answer a
safety-related question or say one of the All Aboard
for Safety passwords.
Community safety partnerships
Rut of the strength of CN's All Aboard for Safety pro-
gram is the collaborative relationship with our major
community safety partners: Operation Lifesaver, a
public education program about rail safety; Safe
Communities Foundation, an organization that helps
communities implement safety programs; Safe Kids
Canada, an injury-prevention program for children;
SMART RISK, an organization dedicated to preventing
injury and saving lives; and Mothers Against Drunk
Driving (MADD).
CN Police officers work closely with local,
provincial, state and federal law enforcement
agencies, firefighters, and emergency medical
service providers. We all share a common goal:
to help prevent injuries and save lives.
Community outreach
CN Police officers staff All Aboard for Safety
displays at community events, such as safety villages,
fairs and trade shows, talking to more than 125,000
children and adults every year about safety at cross-
ings and near railroad property. They also make
presentations to school bus drivers, truck drivers,
driver's education classes, and adult groups.
Mock train-vehicle collisions
CN brings real-life drama to the community
through simulations of train-vehicle collisions.
Working closely with emergency measures organi-
zations and high school drama students who volun-
teer to be the injured victims, CN Police conduct
these high-profile simulations to demonstrate the
potentially dire consequences of being careless at
highwaylrailroad crossings and of drinking and
driving.