The URL can be used to link to this page

December 16, 1999 Agenda ORDERS OF THE DA Y FOR THURSDAY. DECEMBER 16. 1999 AT9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting held on November 23,1999 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS AND DELEGATIONS 1-14 9:00A.M. - SEIU, Local 220 re: Attendance Management System (SEE STAFF REPORT ON PAGE 28) 15-17 9:30A.M. - M. Plant, MTO re: Highway #3 Improvements (ATTACHED) 18-20 10:15 A.M. - Bryce Sibbick, Frank Cowan re: Insurance Program and Rate Stabilization Plan (ATTACHED) 5th 21-72 6th 7th 73-82 83-111 8th Motion to Move Into "Committee Of The Whole Council" Reports of Council and Staff Council Correspondence - see attached i) Items for Consideration ii) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items - see separate agenda 10th Motion to Rise and Report 11 th Motion to Adopt Recommendations from the Committee Of The Whole 12th Consideration of By-Laws 13th ADJOURNMENT LUNCH WILL BE PROVIDED , , , , , ~ , , , , , , , , , , , , , , " . u " þ u ~ o c , .. ~ ~ ""' ~ ~ Loca/220 ~ T , m ~ ~ , ~ a I ~ ~ c .. ~ u " , o " ~ ~ c r c r >- r ~ ~ ~ r c '" ~ = ... ~ ~ ~ = = ---< , ... = ~ ..., = ~ m , m ~ Service Employees International Union is an organization of more than one million members in Canada, the United States and Puerto Rico united in a belief in the dignity and worth of workers and the services we provide. .. N - ~ , ~ a I ~ ~ ~ .. a u " , o " , v. ~ c r c r. >- r ~ ~ ~ r c '" 220 Loca u The SE Mission ~ = ... ~ ~ ~ = = ---< , ... = ~ ..., = ... " LN m I m ~ , , c o , " " c . " § , c 3 , " n c r C C ~ r ~ ~ ~ r c ~ We are public service workers, health-care workers, ~ = ... ~ ~ ~ = = building service workers, office workers, professional workers, and industrial and allied workers. I ., ..þ. ---< I ... = ~ ..., = ~ :::: ~ m , m ~ - ~ , ~ o I " " c .. ~ u " , ~ o " , V ~ c r c r >- r ~ ~ c r C '" ~ = ... ~ ~ ~ = = Specifica y: ./ 80°¡Ö women ,f over 35 years of age ,f 30% work part-time ,f 76 % of us have a high school education ./ ,we earn less than $35,000 a year .. w ê ... = ~ ..., = m :::: ~ m I m ~ " , , , , , , " ª , ~ ï " n c r C C > r , ~ c r § ~ ~ .. ~ ~ ~ œ o Computer/internet use · More than 50 percent of English speaking SEIU members own computers. · 34 percent use the Internet. I .. ,Çj'>. ---< , ... = ~ ..., = ~ :::: ~ m , m ~ - ~ I = = , = = Q ~ = u " m ~ o " , ~ '" = ~ = n >- ~ ~ ~ = ~ o "" Why we are here today To ask Elgin County Council members to vote for a new attendance system. ~ = ... ~ ~ ~ = = ---< I ... = ~ ..., = = :::: ~ m , m ~ . ""'II , I c o I " " c C C § , c a , " n c r c C ~ r ~ ~ ~ r ~ An attendance system that: honours collective agreements . ~ = ... ~ ~ ~ = = complies with the Ontario Labour Relations Act s humane and effective from ---< I ... = ~ ..., = = :::: ~ m , m ~ lity . I protects residents and staff , exposure to illness . confidentia . . . . (XI respects patient/doctor . ~ , c o I " « ~ u c ~ a , c " I v n c r c c- ~ r ~ ~ ~ r C '" The new E gin County AMS system is: ~ = ... ~ ~ ~ = = unfair unsafe trary, and itive. . . arbi · pun . 4 ....0 -< I ... "' ~ ..., = :::, ~ m , m ~ - ~ , = = I "' "' = ~ = u " m ~ o " , ~ m = ~ C> n ,... ~ ~ ~ = ~ C> Z It was instituted with no front-line staff input. ~ = ... ~ ~ ~ = = ---< , ... = ~ " :::: ~ m I m ~ . ~ o ~ , = = , "' = = ~ = u " m o " , ~ m <= r = n >- r ~ ~ = r = 2 Introducing ~ = ... ~ ~ ~ = = ---< I ... = ~ ..., ~ :::: ~ m I m ~ Lynn McCann Local 220 nursing home caregiver, speaking on behalf of nearly 200 SEIU caregivers at Bobier, Terrace Lodge in Aylmer, and Elgin Manor in St. Thomas. - ~ - ~ , c ~ I ~ ~ = ~ = u " T o " , ~ m c ~ o n ". ~ ~ ~ = ~ o '" ~ = ... ~ ~ ~ = = Conclusion . ~ N ---< I ... = ~ ..., ~ :::: ~ m I ~ ~ , - ~ , = = I = = Q ~ = u " m ~ o " , ~ m G r CO n ". r ~ ~ = r CO 2 ~ "' ... ~ ~ ~ = = ---< , ... = ~ ..., ... :::: ~ m I m ~ P ease vote for attendance system that · honours collective agreements · complies with the Ontario Labour Relations Act · is humane and effective · protects residents and staff from I exposure to illness . · respects patient/doctor confidentiality " - t.KI - ~ , = = , = = = ~ u " m o " I ~ m = ~ o n >- ~ ~ ~ = ~ o '" ~ = ... ~ ~ ~ = = Loca/220 '. ~ ..þ. ---< , ... = ~ ..., ~ :::: ~ m I m ~ , (Mrs.) SANDRA J. HEFFREN DEPUTY COUNTY CLERK 450 SUNSET DRIVE ST. THOMAS, ONTARIO N5R 5V1 PHONE (519) 631-1460 FAX (519) 633-7661 MARK G. McDONALD CHIEF ADMINISTRATIVE OFFICER November 24, 1999 ONTht~O A PROVINCE FOR ALL AGES ~~J!m ©2 ~~'~ ~ International Year of Older Persons Mr. Michael Plant, P. Eng. Project Engineer Ministry of Transportation 659 Exeter Road LONDON, Ontario N6E 1 L3 Dear Mr. Plant: The Council of the Corporation of the County of Elgin, at its November 23, 1999 meeting, adopted the following resolution: "THAT the County of Elgin support the position of the Municipality of Central Elgin requesting the Ministry of Transportation to consider the construction of an overpass to alleviate traffic delays when discussing the proposed improvements to Highway NO.3 by-pass from Talbotville to Centennial Avenue. - Carried Unanimously. (signed) Warden Rien VanBrenk" A copy of the letter from the Municipality of Central Elgin is attached for ease of reference. In addition, Council would appreciate your attendance at one of its future meetings to discuss your views on this matter. Please contact Donna at extension 161 to let us know of your availability. Council usually meets the 2nd and 4h Tuesday of the month, commencing at 9:00 AM. Yours truly, ::?œ1!::: Deputy Clerk. cc Municipality of Central Elgin C. Watters, Manager of Engineering Services S. Peters, M.P.P. City of St. Thomas , 15 fJ'h.e Corporation of th.e !}v[unicipaÚty of Centra[ 'Efgin 450 Sunset Drive, 1st Floor, St. Thomas. Ontario N5R 5V1 Ph.519·631·4860 Fax 519.631.4036 November 23,1999. Mr. Michael Plant, P. Eng., Project Engineer, Ministry of Transportation, 659 Exeter Road, London, Ontario. N6E 113 Dear Mr. Plant: Re: Im?rovements to Hig:hwav No.3 BV-Dass from TalbotvilIe to Centennial Avenue Council, at its Regular Meeting of Monday, November 22, 1999 discussed the proposed improvements to the Highway No.3 By-pass, and raised the following concern. In recent years, with the completion of Highbury Road from 51. Thomas to London, Ontario, and the addition of several new industries to the 51. Thomas industrial area, traffic volumes on Centennial Avenue south of Highway No.3, and on Talbot Line, north of Highway No.3 have great! y increased. The addition of the new industries has produced increased train traffic on that portion of Talbot Line north of Highway No.3, which combined with the now greater volume of vehicular traffic, can result in substantial delays for motorists. In view of this fact, Council wondered if consideration could be given to the construction of an overpass to alleviate the problem of delays to vehicular traffic caused by increased train traffic servicing these industries. ....2 16 - 2- Your consideration and comments in this regard would be greatly appreciated. J1J K. G. Sloan Administrator/Clerk p.c. County of Elgin City of St. Thomas Mr. Steve Peters, M.P.P. 1 7 ~~~-P ----._--, ~ ¡-- '~~ -~~ U it}: ì ~~l~r; V·· ".' ....~ ~ COWANN Public Entity '. ,. t I Frank Cowan Company Limited ¡ 4 Cowan Street Eas[ - PrincetOn, ON NO] lVO 'vww, franku\wan.r..:om OCT ~:;j b~~ t.:' '''; F'"Œfl , , 1 gOO 265 4000 Ti 519 458 4331 PI 519 458 4366 October 22, 1999 FAX - (519) 633-7661 original to follow by maü Sandra J. Heffren, Deputy-Clerk Corporation of the County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5Vl Canada}" s Insurance & Risk Specialists RE: Insurance Program Dear Sandra: This letter is further to our recent meeting at which time you expressed Council's interest in investigating the possibility of purchasing insurance in conjunction with the lower tier municipalities. The following is a list of factors that would have to be considered. 1. The limits of liability and coverage for all municipalities would have to be the same. 2. Renewal date would have to be the same for all municipalities. 3. The deductible would have to be the same for all municipalities. 4. There should be one administration for claims. 5. There should be centralized risk management. 6. A self insurance fund should be set up with some way to fund it on a pro rata basis for lower tier. Concerns. 1. Who administers claims under the deductible? 2. Will the municipalities with a good claims experience subsidize those with a poor experience? 3. A commitment would be needed from all of the municipalities in the County. I would suggest the following steps be taken. 1. A meeting with council to discuss the pros and cons. 2. A letter be sent to each municipality to determine if there is sufficient interest to proceed. Please advise if council is still interest in starting the process. Yours very truly, FRANK COWAN COMPANY LIMITED Idd ~~ "0 Bryce Sibbick ~ 18 FILE No. 985 10/26 '99 11:28 ID:FRANK COWAN CO-PRINCETON 5194584366 PAGE 1 -_..~--"-_._._. --.--- ..........---. ~ COWAN'- ~_._-- Public Entity Frank CowAn C¡'¡}fHtlly J.imjl!;!.i ., COW~" &lr~~1 &..-.;1 Príni:OT(',\, ON NO! I vO w.....IN,(fJtnk(;(lw;,II"CI)rtI I 800 265 4000 TIS194584331 Pf51:)4ja'D6G CanaCSa'. Inaurance & Risk Specialists BY FAX (519) 633-7661 October 25, 1999 Mr. Mark MacDonaJd, Administrator/Clerk, Corporation of the County of Elgin, 450 Sunset Drive, ST. THOMAS, Ontario. N5R 5Vl Re: Rate Stabilization Plan Dear Mr. MacDonaJd: During the last two years we have experienced very soll market conditions in the insurance industry. The result has been substantial price reductions, extreme competition, and the entry of new players offering municipal insurance in Ontario. Prices cannot continue to fal!, and many of our clients have indicated an intere¡,1 in securing price stability in order to lock in current rates and secure a longer term marker. [t is impossible to predict market conditions, however experienced municipal insurance carriers know that current premium levels cannot be sustained in the longer term. [n response we are suggesting that the County of Elgin and the Frank Cowan Company agree to a 3 year policy commitment to be renewed annually wilh the following guarantee: A 5% reduction for this policy t=. No increase in rates provided that favourable claims experience continues. A 5% premiwn reduction to be appJied to each of the next renewal terms. if your incurred loss ratio does not exceed 65%. The above offer must be su~ject to two conditions: Any material change in risk, additions/deletions of physical assets will be taken into consideration upon renewal. Continued. .. 19 FILE No. 985 10/26 '99 11:28 ID:FRANK COWAN CO-PRINCETON 519 458 4366 PAGE 2 October 25, 1999 Page 2 Our re-insurers may be affected by global market conditions or recent world disasters. These factors are beyond our control and may impact re-insurance conditions and coverage. Although we are confident that our markets win continue with current coverages, we will need to consider any dramatic change in marketplace conditions, or withdrawal/reduction of cover by re-insurers. In addition to the savings created by tile rate stabilization plan, we confmn this additional service: We will be pleased to sit down with administration concerning recommendations to be presented in our risk management audit. Since the County tendered last year for a two year period, you would also have the option of renewing at last year's rate for one year (no reduction). If you have any questions in regard to this service commitment, please do not hesitate to call. Yours sincerely, FRANK COWAN COMPANY LIMITED BS/jmb ~T~ Bryce Sibbick . 20 REPORTS OF COUNCIL AND STAFF DECEMBER 16.1999 Staff ReDort 1. M. Fleck, Director of Homes and Senior Services - Visioning Opportunity for Elgin Manor Development (ATTACHED) 2. L. Veger, Director of Financial Services - Y2K Status Report (ATTACHED) 3. H. Underhill, Director of Human Resources - Attendance Management System, Policy 9.1 O. (ATTACHED) 4. C. Bishop, Manager of Library Services - Southern Ontario Library Service Trustee Council (ATTACHED) 5. C. Bishop, Manager of Library Services - Replacement of Microfilm/Microfiche Readers in Elgin County Libraries (ATTACHED) 6. C. Bishop, Manager of Library Services - September and October Library Branch Statistical Reports (ATTACHED) 7. C. Watters, Manager of Engineering Services - Third Quarter Financial Report on Maintenance by Lower Tiers (ATTACHED) 8. C. Watters, Manager of Engineering Services - Third Quarter Written Report on Maintenance by Lower Tiers (ATTACHED) 9. C. Watters, Manager of Engineering Services - Formal Maintenance Agreement (ATTACHED) 10. C. Watters, Manager of Engineering Services - Intersection Control Beacons at County Roads #45 and #16 (John Wise Line and Fingal Line) (ATTACHED) 11. C. Watters, Manager of Engineering Services - Updated OverweighUOversize Moving Permit (ATTACHED) 12. C. Watters, Manager of Engineering Services - Rumble Strip Policy (ATTACHED) 13. K. Dunn, Emergency Measures Co-Ordinator - Emergency Plans and 9-1-1 Status Report (ATTACHED) 14. K. Dunn, Emergency Measures Co-Ordinator - Elgin/St. Thomas Ambulance Fleet ~ Replaced Vehicles (ATTACHED) 21 REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for December 16,1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Visioning Opportunity for Elgin Manor Development Date: December 7,1999 Introduction/Backaround: The planning for the redevelopment of Elgin Manor on the preferred site is progressing, and ideas have been suggested as to the future use of the current building. Council may wish to consider options for appropriate use of the building that would maximize future developments. Discussion/Conclusion: Recently, we had an opportunity to meet with Jim Henry, Director of Community Services Development of Perth District to discuss ways that he has assisted other communities with redevelopment visioning. Mr. Henry was previously an Administrator of a Municipal Home for Seniors and currently is consulting for the Perth District as well as the Ministry of Health. In order to plan for future development, Council may wish to consider the opportunity to participate in a visioning day and to travel to other developments within Ontario to see how visions have been structured. Recommendation: That the Chief Administrative Officer and Director of Homes proceed with the plans for the strategic planning exercise for the redevelopment of Elgin Manor; and that the afternoon of January 11, 2000 be set aside for that purpose. Respectfully submitted: Approved for submission: ÎI)~~ . if!¡) Mark . cDonald Chief Administrative Officer - Marilyn D. Fleck Director of Homes and Seniors Services REPORT TO COUNTY COUNCIL FROM: Linda B. Veger DATE: December 8, 1999 SUBJECT: Y2K Status Report Discussion: Council determined, during the 1999 budget sessions, that Mr. Fred Rouse would lead our Y2K project. Any costs attributable to Y2K, excluding those subsidized directly, would be charged to our Mill Rate Stabilization Reserve. Mr. Rouse has completed the project and his final report to Council is attached for your information. As mentioned in the report, the Business Continuity Plan is available for review. The Homes received approximately $51,000 from the Ministry of Health and have updated systems and equipment in preparation of January 1, 2000. Reporting requirements to the Ministry have been satisfied. The Homes will be receiving monies to cover additional expenditures such as extra food supplies, bedding, upgrading the nurse call system, etc. Expenditures charged to the Mill Rate Stabilization Reserve include: Consulting $23,760 Software Upgrades 37,174 Equipment 3,511 Training 1,114 Advertising - Y2K Preparedness 453 Total $66,012 Recommendation: Presented for your information. Respectfully submitted. ~~c/~p~ Linda B. Veger Director of Financial Services Approved for submission. ~"CAO - 07/12/99 Y2Kfinal 23 ELGIN COUNTY Y2K STATUS REPORT November 23, 1999 I. PROGRESS STATUS ........................................................................................................2 Phase 1) Inventory of all Systems and Equipment .................................................................................2 Phase 2) Impact Assessment and Prioritization of Systems.................................................................... 2 Phase 3) Conversion and Replacement...................................................................................................2 Phase 4) Testing.. ...... .............. ......... ........................... .................... .......... ......... ........... ..................... ..... 3 Phase 5) Verification of Key Business Partners Preparedness ........................,...................................... 3 Phase 6) Contingency Plans.................................................................................................................... 3 ll. SUMMARy......................................................................................................................4 24 I. PROGRESS STATUS Status report of progress since commencing the project. Phase 1) Inventory of all Systems and Equipment · Major inventory components in the Y2K project completed · On-site audits have been completed for all known facilities · Over eight hundred pieces of equipment and software have been assessed for Y2K compliance. This phase is now completed. Phase 2) Impact Assessment and Prioritization of Systems The resultant inventory lists of non-computer equipment have all been prioritized into the three categories A, B, C and D. The A - Critical items (Fire Alarms, HV AC, security, Business Mission critical etc), have been completed. The B - Business non-Mission-critical (telephone, other security, etc) are complete. The C and D -lower priority inventories are complete. This phase is now completed. Phase 3) Conversion and Replacement The replacement of the County's Email system has been completed. The replacement of MSOffice 4.2 and 4.3 has been completed. The replacement of Kronos version 8 has been completed. The Timebank and Prism software has been ordered and upon receipt will be installed to replace the aging Micropay system. All non-compliant software that is not being replaced has been deleted. The workstations at the Homes and the Admin building, Library branches and Museum have been upgraded or patched as needed. All servers have been upgraded or patched as needed. Building monitoring and maintenance hardware and software at the Admin building has been rep laced and upgraded. Internet server software at key library branches has been upgraded. This phase is now complete. d.-£ Phase 4) Testing County Bylaws program and workstations have been tested. Servers have not been tested, as it is not practical to do so, however they meet manufacturers requirements to be Y2K ready. This phase is now complete. Phase 5) Verification of Key Business Partners Preparedness Fonn legal letters were created and sent to seek Y2K readiness by the County's key suppliers. This has been completed. To date we have had a 76% response rate to the survey. Second letters were sent to non-respondents of the first survey. Response rate remained the same. This phase is now complete. Phase 6) Contingency Plans Elgin County Homes for the Aged has submitted a complete Business Continuity and Emergency plan which deals not only with Y2K, but any potential emergency. All departments of Elgin County have submitted Business Continuity plans and they have been assembled into one plan. These have been distributed to each Department. A file copy has also been placed on the County server so that all employees can access it. The County's Emergency plan has been updated. This phase is now complete. 26 3 II. SUMMARY During the past 12 months, we have embarked upon addressing the Year 2000 challenge. During this time we established a Y2K committee which met six times. The purpose of the Y2K committee was to allow for the sharing of information and to ensure that there would be no duplication of work among departments with regards to Y2K issues. As well, meetings were held with the Homes key staff to assist with the preparation of the Business Continuity Plan. In June of this year, a public meeting was held which was organized by the County, with major area public sector services presenting their Y2K project plans and progress. This meeting was well received by the public attending. All County sites including the museum and library branches have been visited and audited for Y2K compliance issues. While the major utilities, gas, water, hydro and telephone have stated that they are ready for the Year 2000, they are providing no guarantees that there will not be any problems with the millennium change. As is the case with these major suppliers, it also applies to the County of Elgin and it's systems. I believe we have taken a responsible position with the Y2K challenge, and have acted accordingly. All significant and critical known systems have been. checked for compliance and verified with the manufacturer or vendor of each system. Any non-compliant components have either been upgraded, patched or replaced. As per the County's business continuity plan, key staff will be on site during the January I" - 3"' period to ensure that the needs of the staff, clients and residents of the County are addressed if needed. Fred Rouse Year 2000 Project Manager 8'P (6 (l 4 Report to County Council FROM: Joan McBurnie, Health and Safety Coordinator DATE December 7, 1999 SUBJECT: Attendance Management System, Policy 9.10 INTRODUCTION/BACKGROUND Policy 9.30, Attendance Management System was implemented to manage absenteeism within the Corporation in a fair and consistent manner with the following objectives: a) To help employees achieve optimum attendance at work by making every reasonable effort to provide accommodation, assistance and rehabilitation. b) To respond to the facts of individual cases in passing through all the steps of the program. This program is not intended to be applied in a mechanical fashion which endeavours to have "one size fits all", but to rely on objective evidence relating to the absenteeism. c) To provide guidance to management staff who are responsible for dealing with attendance issues. d) To enable the employer to conduct its operations in a safe, efficient and orderly manner and to maximize service delivery to the public. AMS deals primarily with attendance issues which are generally defined as non-blameworthy and innocent. Blameworthy attendance issues are generally defined as willful acts resulting in violation of rules, regulations, policies, procedures or standards and could result in disciplinary procedures. DISCUSSION As there were a few inconsistencies with the application of the policy in the first year, it was revised and all information from that first year was discarded. Prior to re-implementation, the parameters for triggering an interview were extended and language was introduced to excuse employees with life threatening illnesses from the interview process. .... 2 2ß Attendance Management System Page 2 December 7, 1999 Numerous information sessions were held with all staff, management and collective bargaining representatives. On October 1, 1998, Policy 9.30, Attendance Management System, was re-implemented. CONCLUSION Interviews will not be required when an employee's rate of manageable absenteeism is at or below 4 incidents or 10 days or less in any 12 month period. Should the employee's rate of manageable absenteeism exceed 4 incidents or 10 days in any 12 month period, the supervisor will notify the employee in writing that the he/she should arrange a Level 1 interview with the supervisor. This initial interview will not be documented. If the employee has not contacted the supervisor within two weeks of the date of the first notice, the supervisor will send a follow-up letter. Should the employee's rate of manageable absenteeism exceed 4 incidents or 10 days at any time within a 12 month period following the return to work date after the absence that triggered the interview, the employee shall proceed to the next level. Should the employee's rate of manageable absenteeism fall below 4 incidents or 10 days in the 12 months following the return to work date after the absence that triggered the initial interview, the calculations will begin again at zero. Should the employee's rate of manageable absenteeism exceed 4 incidents or 10 days between 12 and 24 months following the return to work date after the absence that triggered the interview at any level of the AMS, the same level interview will be repeated. At September 30, 1999, after one year of calculating, the attached statistics indicate the number of employees at various locations within the Corporation who reached a level of absenteeism requiring an interview, level one or level two. .... 3 2'~ Attendance Management System Page 3 December 7, 1999 ATTENDANCE MANAGEMENT STATISTICS October 1, 1998 - September 30, 1999 ELGIN MANOR Registered Nurse ~~Ii~~1iI 2 18% Registered Practical Nurse 6 1 16% 1 16% Nursing Attendant 38 12 31% 3 7% Dietary 14 2 14% Congratulations to the Maintenance, Housekeeping, Recreation and Administration Departments who had no staff reach Level 1. BOBIER VILLA Nursing Attendant 26 13 50% 2 7 Housekeeping 8 1 12 Congratulations to the Maintenance, Dietary, Recreation and Administration Departments who had no staff reach Level 1. :3,f\ ,~ Yi ....4 Attendance Management Statistics - October 1, 1998 - September 30, 1999 Page 4 December 7, 1999 TERRACE LODGE l;¡¡i\11!1œæ¡Ii~.~~~!i~~~ .. Registered 6 4 66% Nurse RPN 9 4 44% Nursing 32 11 34% 1 3% Attendant Housekeeping 8 4 50% Dietary 15 2 13% 1 6% Maintenance 2 1 50% Administration Building JilllSilt 35 1 3% RECOMMENDATIONS For your information only. ~~~ oan McBurnie Health and Safety Coordinator -21(1~~~Q?rr¿¿) Harler'J. Underhill ¡;:/' Director of Human Resources :~:L,,;oc Mark McDonald Chief Administrative Officer 3d REPORT TO ELGIN COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: November 29, 1999 SUBJECT: Southern Ontario Library Service Trustee Council Back!!round: The Southern Ontario Library Service encourages cooperation and co-ordination among Public Library Boards and other information providers in order to promote the provision of library services to the public. They assist public library boards by providing them with services and programs that reflect their needs, including consultation, training and development services. Mr. Elgin Wells was appointed as the County of Elgin's representative to the Southern Ontario Library Service Trustee Council for the term of March, 1998 to December 31st, 1999. With Councils' permission, Mr. Wells has agreed to continue his appointment on behalf of Elgin County for the next term ofJanuary 1st, 2000 to December 31st, 2000. Mr. Wells has provided written reports to the Manager of Library Services on the activities of the SOLS Trustee Council meetings shortly after each meeting and will continue to do so for the term of his next appointment. Recommendation: That Mr. E.A. Wells be reappointed as the Connty of Elgin's representative to the Sonthern Ontario Library Service Trustee Conneil for the term Jannary 1st, 2000 to December 31st, 2000, with the nnderstanding that mileage costs associated with the appointment are reimbursed through the Elgin County Library budget; and That Elgin Wells provide a written report to the Manager of Library Services on the activities of the Trustee Couneil shortly after each meeting. Respectfully submitted: ca~~ ¡2~ Manager of Library Services Approved for submission: id) ----- Chief Administrative Officer CBlcr 32 REPORT TO COUNTY COUNCIL FROM: Cathy Bishop Manager of Library Services DATE: SUBJECT: November 30,1999 REPLACEMENT OF MICROFILM / MICROFICHE READERS IN ELGIN COUNTY LIBRARIES BACKGROUND: Elgin County Library has the following microfilm readers: Microfilm Readers Microfilm / Microfiche Readers Main Office Bayham Township Library Belmont Library PI. Stanley Library Rodney Library West Lome Library 1 1 1 1 1 1 Aylmer Library Dutton Library 1 1 6 2 The readers in Belmont, Rodney and West Lome are 25 years old. The remaining are 12 years old. The life expectancy of a microfilm reader is on average 15 years if preventative maintenance is on going. EI!lin County Librarv Holdin!ls of Microfilms I Microfiche Microfilm 3 Y:!" diameter reel with 1 y:!" wide film - 1 roll might contain all the issues of a small newspaper. Stored in a cabinet with small drawers. Microfiche 4" x 6" plastic sheet containing very small photos of approximately 100 regular size pages. Slides onto a tray positioned under the lends on microfiche reader. Takes up minimal space. Stores in card file drawers. The majority of the Elgin County Library collection is currently on microfilm. Newspapers 1,219 ""Miscellaneous 2,115 - 3,334 33 Page 2 Microfilm / Microfiche Readers **Miscellaneous Marriage Register of Ontario Elgin County Assessment Rolls Upper Canada Land Petitions Elgin County Surrogate Court Records Elgin County Clerk's Papers Index to Ontario Vital Statistics The Aylmer Express and The Dutton Advance are microfilmed on an annual basis. The cost is approximately $500.00 for each. EXAMPLES OF MICROFILM BORROWED FROM OUTSIDE THE ELGIN COUNTY LIBRARY SYSTEM BORROWED FROM MATERIAL BORROWED National Library (Ottawa) Newspapers Archives of Ontario (Toronto) Death Registers Marriage Registers Cemeteries Wills Court Records Land Reçords National Archives (Ottawa) Passenger Lists Nova Scotia Census Quebec Census British Military Records University of Westem (London) Church Records DISCUSSION: The Elgin County Library would like to purchase two (2) microfilm/microfiche reader printers (motorized) to be placed in the east and west end of the county (Aylmer & Dutton) and purchase three (3) "regular" (manual) microfilm/microfiche readers with enlarging lenses to replace Belmont's, Rodney's and Bayham Township's. The better of the remaining equipment can be relocated to other libraries in need. 34 Page 3 Microfilm I Microfiche Readers COMPANY MICROFILM/MICROFICHE MICROFILM! READER PRINTERS MICROFICHE (MOTORIZED) READERS (MANUAL) DocuCom Imaging $11,929.00 $775.00 Brodart $12,100.00 $1,021.00 Cannon $12,220.00 $985.00 RECOMMENDATION: THAT the Elgin County Library be authorized to purchase two microfilm/microfiche reader printers (motorized) from DocuCom Imaging approx. $28,000.00 including taxes and three microfilm/microfiche readers (manual) approx. $2,700.00 including taxes and THAT the amount of $30,700.00 be included in the year 2000 library budget as a capital expenditure. Respectfully Submitted G c--ßA , C~hOP Þ¡; Manager of Library Services :I:f1:),m;,,¡oo Mark McDonald Chief Administrative Officer 35 CirculaUon Repon for DIe MonDl of September, 1999 YEAR-TO-DATE 1998 1999 MONTHLY 1998 1999 % Total 26.3% 6.7"10 8.6% 17.7% 3.3% 13.7% 6.2% 5.9% 3.0% 1.4% 7.1% 67191 17181 21973 45074 8388 34833 15923 15101 66937 18813 22097 46367 9065 35326 16027 15771 8143 7730 3621 18092 4091 18266 Aylmer Bayham Belmont Dutton Port Bur Port Stan Rodney Shedden Sprln9fie Vienna West Lor 6956 1761 2079 4040 597 3798 1554 1793 828 246 1807 6921 1763 2346 4987 1107 3471 1862 1511 941 210 1727 Aylmer Bayham Belmont Dutton Port Burwell Port Stanley Rodney Shedden Springfield Vienna West Lorne West Lorne Sprln9 field 100% 265107 260903 Port Stanley TOTAL Port Burwell 25448 26846 TOTAL TOTAL Adult Non-Fiction 109 90 82 118 71 10 2395 Adult Fiction 250 41 214 163 139 7 3812 Juvenile Non-Fiction 89 31 75 207 90 20 1471 Juvenile Fiction 230 121 280 330 121 81 3476 Large Print 21 12 31 31 2 4 600 Non-English 8 0 0 0 0 0 0 14 ILLO 65 1.6 30 49 8 31 6 4 9 2 10 229 """"';""'§""[œ"""¡e""" "'''''''!"M'' ''''flI'''' 1!\¡¡¡¡~""'''''''"''''·'1l'·''''^''¡¡·'·''i'l' "1""""·".'''''''.' ,~",.w.'."""""""""""""'W.'''N'''''''''"'"~'''',', ".·"w·~· ,'" .~"'~!!]" .."." ".""W'''''Œ',.".,~""""_.,,,,,,,.,,,,.. '" ",~.",,_"','w,",".·¡W;""·""\j"m:""'«"''''''''_''''"""""g""""&J''''1i(!!''''¡¡¡j:' ~m¥ÜM~.: :'; .:.~ :;'it:~:::: ;It('.:', ~~~W;}~W6.~>:·~f.~f.:""::. ~ :fH~MW.$;:,:$·;. :ij¡:g:':'::::~···*~1iu.b:§io~~:t¡~M··' :,' f&~:'''. 'AB:: ',: SM::.::· :," ~::"~§%.¥.8h~.a ,·~tt:::*:::~,~::i~ ; : :* ~r**,·t-?:::·. ", 1.:::' g~~':::~h:' " :j¡M:::-t:::::é~,". ·.~*~~~1":%; ~~: ~~~:~ .~.I".:;:".;.:....~, . ~ v:m ,«:;;;}»»:er.mø~ .;;;;0:::;:;;:;:. ~, . ';;;'H.0:;;'-:;: . ~..:-~..:-}W, X ~ ~m;;.'~.., ,¡:¡-;.;.w::r.0.......~:::x:;m . m: " :;::.~.;:::.::::: :';;;'::::::::''9;* ;;. »..;;.x::: = Adult PaperBack 1462 349 461 646 101 696 339 202 162 47 376 4841 Juvenile PaperBack 948 456 338 557 89, 435 312 390 137 55 269 3986 :·::::::~:::-~:,;,:e~~§"':,'1';"'.::::~w,.:::;;:,v.:::, :::;....':::~::::~:We:::.,.,.~:::::::::~" ~ ;~·~«\.x:m·!',·::::.:m;ex:::....~}..~:..~i'I...~:::.:::=:::::~'tiJ'!IJ:¡:$:~ ~·'I':~::::.·X:x::::,;~. .:~wl1B1,.,:v'~:;;':':~':::~""':::::"'~"',vØ"f··.::xe:'*·~.:::œ::~~··~,····X':::}:::&,':(.~·;¡:g~...·~'ø.."¡¡·"WJ· ~:::;;:.:::.~~:::;~:...........:,.~:w:::~.::\"-::;,;..:::§.·.·...,.·.~g¡,·.~:;:,;:~;e~::::;,:e:¡::::·.···'·~···:··'·:::'~':::;:iliill:'~:;:ø~@}m·::-····:· ·.~?~;:.~::::::::~:::.m~···,...··:m¡·,·:,;;:·:;:?:K$:~:::E:;;.··:w:11i~.: :~~::W~:::~:::::;" n "': :;n:. : :;:~a:~i!II';'ìiA~~ :@z:J: '::-:;::¡:,;;:.~~~~::~~:::9',ít:!it: : ;~:::;¡. 8.' .' :;..:.~. (\'. §::: *:::?: ,.,¿~~. . ?::'%~:$-;¡:;,.::,':::~:Ø; .". :e;%g::¿~~:::::.4~føn~~>::¡::ill:&:.*~:~:.,.. . '::.::::::.:::;:M~~it1§:~$:::::::::,~::~::,:;¡:, :0..' ··:::·,·:;':;i:W:::x:;.:" '(::¡:tz: :;.~:t.ø.:::: ;:. .:.::;'%~Æ$&....·· . ~:~:::':::'*-®::: ' ..':.:::: ;~;};:¡:x*X:~;;:' ...:~w:···"" '~;:$-v.ø.::~~~. w..x:·· **::;.;:m:::~A::'...:::;:;"" '>; '.' ¥' ~;:¡:::::::,. ,':::W" '~'. ·~~~»:.;;;m~:;$w::;.1.~~«f:$~:$-~$ ". ·:::::;:;.:x::,¢¡:;:x::::.~~::r.;y:;::r-:w:~~w,,~. *·:::~:::::::Yi::w. ,.:.;;;:;:::;Wx ·W,:::AA: ;¡"~.wm¡o¡w;·;O;:: .' e¡:¡.,-:::;.>..-: Adult Magazines 206 89 89 220 9 219 60 103 18 6 106 1125 Juvenile Magazines 18 34 25 166 30 19 0 0 0 21 168 Cassettes 172 34 27 66 10 37 11 24 11 6 61 439 CD's 141 0 0 84 0 41 0 0 0 0 2 268 Audlobooks 258 3 19 86 20 169 37 66 10 1 68 737 Videos 682 72 122 268 60 313 86 165 58 6 122 1854 Vertical File 2 0 1 21 06 2 0 0 0 2 33 :·::~~:·::;~:~;e;~;.~;i:·H§¡¡¡:i:N:~:;;':;:~::::::::::~X:~:W,~::::,,-::;,'¡":;'''-::::~llie:::~;~::;:::~?:::'::::::::mr~:~:::::::::::,;,:¡:;~x'Miî'~§~'*;;'';;':::'~;;::}"':~""W:::·~·*'~:::W·:·;···:N:::;.,}.,.~,,;;.',*'*:::::':;:::':::....m·}·'·ï:::;.:~~.lli~§¡a~'W~:t:::«·~:,:;:,··w;.'»·,~·v.'.....w.w·;.:e:'···i~f·""···~'···?;':~;;'~·;.'e':::;;:.:::·}·~;;,""~":::::.'~w:::;,:,,<.!:::,,-:~·.·.:~"':N.:w.~:::.,,:¡:::::::::.·~;~·.·.~f.it.:,:::,:,x";~I~j~l( ~J$m1~~~MM$F~·~~WJ..· 'W.NHë~~~{· . . 6.~fi.*alt~_.»?v7&\Ø&~"{ij¡:jøa~gJ.~m..4WMl,JlØMt*!WMft r,W4Zm¡ti1.&1l'Stfi@W· . ~. ~ 155 239 97 183 106 o Vienna Rodney Shedden 397 624 244 435 122 o Dutton 477 610 248 603 96 3 Belmont 172 268 104 373 47 3 Bayham Aylmer 714 1267 266 719 128 lJ..I 0' Patron Useage Statistics for the Month of September 1999 West Lorne Spring field Port Stanley Port Burwel Dutton Bayham Belmont Aylmer TOTAL Vienna Rodney Shedden 57 597 3 26 5 33 o o 2 36 o o 2 12 o o 8 95 1 8 8 44 o o 6 82 o o 1 3 o o 10 144 2 18 6 75 o o 4 30 o o 5 43 o o I'· , JftLJIJ! !Numbe Programs Program Attendance Number of Tours Tour Attendance o 59 l' o 11 1 o 125 1 o 94 1 o 27 l' o 189 4 o 34 o 18 252 "3 26 9 104 l' 1 45 o 13 381 :¡ Microfilm Internet Resume Writing Wordprocesslng Fax machine Scanner 38 2 o y..¡ ""'-I Main Office TOTAL 971 731 28 2 West Lorne 50 1 Group Loans Provided outside Library System Port Port Spring Dutton Burwell Stanley Rodney Shedden field Vienna 1001 401 2001 1001 Õ 281 50 7 1 2 o 4 6 1 Aylmer Bayham Belmont 24T õT 42 2 o 2 ClreulaUon Report for DIe MonDl of October, 1999 YEAR-TO-DA TE 1998 1999 % Total MONTHLY 1998 1999 26.3% 6.7% 8.7% 17.7"Iø 3.1% 13.7"Iø 6.3% 6.0% 3.1% 1.4% 7.1% 74100 18844 24568 49804 8850 38631 17710 16817 8637 3913 19952 74441 20764 24746 51775 9995 39002 17866 17604 9170 4355 20133 Aylmer Bayham Belmont Dutton Port Bur Port Stan Rodney Shedden Sprlngfle Vienna West Lor 6909 1663 2595 4730 462 3798 1787 1716 907 292 1860 7504 1951 2649 5408 930 3676 1839 1833 1027 264 1867 Aylmer Bayham Belmont Dutton Port Burwell Port Stanley Rodney Shedden Springfield Vienna West Lorne West Lorne Spring field 100% 281826 289851 Port Stanley TOTAL Port Burwell 26719 28g48 TOTAL Adult Non-Fiction 805 117 194 608 56 426 174 170 78 12 175 Adult Fiction 1107 182 299 673 23 585 208 166 108 14 247 Juvenile Non-Fiction 449 117 128 337 70 228 154 133 145 9 124 Juvenile Fiction 656 320 449 792 77 566 306 351 137 98 187 Large Print 124 33 53 122 9 117 47 47 15 20 152 739 Non-English 8 0 2 4 0 0 0 0 0 0 0 14 ILLO 54 16 29 29 12 52 9 9 16 4 26 256 ""\;?,@It'¡¡¡~I~iií1gm!!!r·"'··'"i!!l<\tl.!~w¡m¡¡¡¡¡¡¡¡¡¡ê1l.tW"!;<.""AA!IE;:~¡¡:®;¡¡Ik<%1mmiii.",¡m¡¡¡¡1R"'·'····'····'¡¡¡Il'¡Ü\!"¡¡W'i1W¡¡(;k·\H~W;¡,W!i®*""'I'i!'f¡¡,¡¡gW~"iIlinf*i!Jk%,¡~æ%IJ¡¡1''W,¡;¡¡wæ';'_''''''~'''6:<i!¡¡W"""'i<1ì",'!!!>'! 1{6~._{::·:··::::·~_~~i.·}: ~:'. ·§tl]'mM.~~~~q'*~jf~¥l~~~~~m~~dW~A~~~.~~B"t~~~4WML~~'lÆl Adult PaperBack 1423 276 495 600 106. 559 314 198 166 36 331 4504 Juvenile PaperBack 998 399 605 703 44 481 315 341 130 89 316 4421 .'.......! ",~:"·w'>""'·''''·'tI,·" """''''\I)''''.';'''"'@;''''''''''''1\''''''''''''''''''~""""""'~""~"'"';a!^"'¡;¡'iI"""@""!''''''I1!''~'··"···""¡i¡¡,,~,·.,¡¡¡wj¡09Æ'""""¡¡i@W/!'~^""""·""'!'!".'§w'¡m"""·"""''''1'¡gg'···..···'·'!·''tii''''"';"~."'"g'W'·"¡¡..,.."$"iMJ'..";"'im;"·$·'¡¡V~,·""'~"'§j"~ ~:ø:§:' !i: ~¿:, ' ,,',. :·ð· . :.~b':Æ .' '" " n~*-:'i:t i1¡::-:::: :r:~:::.::i: '. .' ". :~:::<::::?' ::::::w~ ." ,w. ,:,;,. .< ';"::sf,' ,. .;:;'~1f:.. ~if :::::::::::::::'':::~'$:it~ ~. A:::::~~';::1:::~-:;:;.; ,. : M: : ·N:::x:::::::~:::a:::~:.;. ~!<.~:::,:.:~§:::~. 1*g.l.:.::;:; . ,"' ,:, ·$.M::::r::~'*t~ . . ::::::~::::*~€-&'" . , ':' ,:~::;:::::::::::~<.:;:. " . :{~", _. . .,~ "m~ * . . ~~v~'*'*::::: .. ..... ':'. , " *,,*,,, ·;·.·:;;...wø;ø.$»;i:..~ .:., m-:¡:¡W.:.~;:;;;:;i··', :yo ·xr~ '.-::m.~:::V. : '..;w;' ;.....,.... .< ~ .....m::::::.:.-:x......, ...,'=~~-.;«V».'W<*''I"' '.W,''''*'-v:=.,-.;::>.--: .. Adult Magazines 186 62 95 270 10 204 68 81 34 9 65 1084 Juvenile Magazines 15 13 13 1 .·2 46 20 0 0 0 15 125 ::::~·::::::':$.::::·:::~..-:::::!lJI"m<'·:~'.:::,<::::::B:::::::::::¡·::::!::~::::::::::B~.:t.:.1V¡;3~·'-:::·*:v.«~';'~,U.;.m1···'.:*'!*::~:·:$:%l.$jj.~N:t1:·::::_B¡g:...:·1i.w~i]rMr·:.::::·::::~::::1t:~·~·g¡·,·:::::::::i.M&§·:::~W:;:r:~.'':M.gM::i'};.::.:::~:::~:::-:$$;:::;::::§....:~~:.~:;~:$:::B~·@'·»g:·':=:::<-::~:~::::~·::;::::;:::::f.:.,..···:::·,·::~:~:;:::::::::::$::::::m:.~»';(.e~!lM~::::~?-·{~;:,::~š:*':~S·····:~ø·,,:;:::::::;:;~:::w:jtg~;·:-:.········}·,·:::: ,,,;~:š::š:@:::~~,,.:::.:::. ':::::::~' : ~. ;:..... .::: 'ð'tØt~H'OHt::::¡::*:::.&"·. .;:::;:.::::--{.~.;<::.:;:.. ., .' ;:;:..:;:;' . ". ;':':};:;:'. .' . :,B~X:'::.§::'{o ,;. :::::;;~~: .< ..¡:.:;:;: :. :~ .{o,. :;;;::.~::;:::§::;:;:::;::,:;::. ':..' ':":J:;.;,~:::"';':»"";;- .. : ~:~'::!§?:::..::-:;:;ø.::R:;: , ::"1-;:::-::~:--~~';::;:;~,::::;: '. ::::?-:::~@rii¥~':;' , {..:;:wm:::.?::i:.::··{:;:' l:;:gJ:&r »â%::::;:::' ",.:j:';:;;::~~~;$ :.' '.'::, ~.~ . .~ , ~¡¡¡:~~~~ ."':;:. . " . :::?:' . :::::v, ,~~m . "$., *. .:<., :::"~: »",,' < m~~::WI.:»:'.;':·:':': '~~,'" .,.;>:~~ ,....:«. ;:. .:ø.m~. :':':««>.<:::.. .~*;-:;;;::< e>,; ..... Cassettes 206 38 27 52 7 55 30 24 8 1 45 493 CD's 115 0 1 98 0 68 0 0 0 0 0 282 Audlobooks 224 10 50 83 13 88 36 25 9 0 65 603 Videos 532 80 151 352 33 319 104 171 61 0 110 1913 ~~$:~::~~·::::::::J::::;:-_~~:·.::::we:-··:;::::;:w.:::;;-...:....::::::~.:¿',{:::·-::'.:::::.:·:;:0::::·'{:¡:.'::::lli_··<·'~_<·~· 'X:'::::::':š:::::;"~'w< ~~. m~~Jfm··~··_""'~::::·w. X:::::::;::*::::Si.~.~..<:::ø.:.~.:;::*_.".;::g~::::::*:x:;.;Jîf.~::"..~w.;:;§J::B~::if:~"'gm'·...,,::·:::~:::.B;:;~i.~IT!<···::;:;:::;:;~m:;:~:®:@:.::~·1W"':~@::::~_*'*' .:::·...·}~'ø··<%:;:r.;>:m:':'w··<"m1..·w·::'1<::J: ;.;'iidf'è·!!· '.. :;11:'1'(, :~' .::. :::'~~~:' ~. .;ne-.;::::.:.: i~~, '. ;. . " :;;':->::,':". .' . . '::;:>::: .:U! ~~. '>.'W::::::':SiB::i"!!I::::·,·~.::~:;.;: '.' A:~~,::;:;#*:::;:;¡::::. ::',-, *~:;:;BR{oJ.~~·:;:;,·.· . :;:~::::::.v.:~::::::~::::;: B "~:i:@~;::::::;::;;'¡::;.;.»{~~:~ ::::;::.--::::::::::::;:; ';"'.' . ':.;.:;=:;.,-::f»-::A.' ::::;: ~ ':¡" '. ,~ . <'. . ~q? . '.' ,;,m~.. ::::'~w.*~~.::;:::m.::~-::.· ~ø.::{;W'''::::::;:''{:-'~''' :{~ ":::~~m~,*B.,«:,'{:::::::.;.;.$;. ,,,,·,,v':'-.;:X:,-wm· H.::::: Vertical File 7 0 4 6 0 4 2 0 0 0 2 25 TOTAL 2815 3612 1894 3939 Vienna Rodney Shedden Dutton Belmont Bayham Aylmer LN co ,::::;:·....·~·f.~...$I:I'j¡t~::::::::::¡r.¿,¡¡¡!i:·w<";.;.::;.;.::;:;:::·'':'.::~·rw:-:·::·<·::r-N;::::,:,:§J::w:···,·:¡¡I;,,·;~:@:··$:{'··{'·;.;·····:;:"·~;~M:ït:j!ta:1.i'¡··;¡:W·::}·,·}···....···:iB;:::·'.::·,:;:.·<·~...·;W.jf·'·~' .~_: ~., .!.:%~Wtw&&.11~:::f~~t~1il.~: ·:~·'·~4.4Jm~i...~iïi*g1l$~m Patron Useage Statistics for the Month of October 1999 West Lorne Spring field Port Stanley Port Burwel TOTAL Vienna Rodney Shedden Dutton Bayham Belmont Aylmer 103 1144 6 126 9 58 o o 1 17 o o 5 35 1 27 9 139 o o 11 85 o o 8 110 o o 2 21 o o 26 393 2' 29 13 79 o o 6 61 1 28 13 146 2 42 Number of Programs Program Attendance Number of Tours Tour Attendance o 83 2 o 52 o 11ã o 31 o 229 2 o 48 o 9 275 3 14 6 107 5 1 43 o 15 329 7 Microfilm Internet Resume Writing Word processing Fax machine Scanner 30 2 o !16~¡¡it~¡R~fß'~"~Il~'::ª~iI;! :::::'''''''. ...."{f:::::. ". >.{:::"':'::::~'::::'::~"" ::.. ',."J :::B:-;JTh~ ¡.'''i¡",,,,,,,,.,.,,",,,,,,,,,,.,, "',.". .' "",;¡ In¡:¡m,~,~tì9,,4J,g,,gt!i',~,,. Electric Library Britannica Online Canadian Business LN ~ West Main Lorne OffIce TOTAL 7õT 2551 1103 37 4 2 Vienna 63 1 Group Loans Provided outside Library System Port Spring Stanley Rodney Shedden field 264r 1251 Õ 45 9 2 o 5 Port Dutton Burwel, 1321 42 1 7 Bayham Belmont š6T 40 1 2 Aylmer 31 3 s REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 24, 1999 SUBJECT: THIRD QUARTER FINANCIAL REPORT ON MAINTENANCE BY LOWER TIERS Introduction The Lower Tier Municipalities are to report to the Manager of Engineering Services within 30 days after the end of the quarter and 60 days after year-end on the costs of maintaining the County roads system. This report represents the third quarter results. Discussion/ Conclusion The chart below lists the maintenance activities, total dollars per activity, the third quarter maintenance report and a percentage of total allocations for maintenance. The attached chart lists individually each municipality's expenditures. Maintenance Total % of Total January- September Activity Maintenance $ Maintenance $ 3rd Quarter $ Tota/ Maintenance % Bridge/ Culvert 46,500 2.4 39,721 2.6 Roadside 500,500 26.3 227,874 15.0 Hardtop 139,000 7.3 122,928 8.1 Loosetop 65,000 3.4 51,558 3.4 Winter Control 717,500 37.7 873,713 57.6 Safety Devices 302,000 15.9 155,932 10.3 Overhead 132,500 . 7.0 44,137 2.9 Total $1,903,000 100 , $1,515,864 I 79.7 The County of Elgin has the following concerns: · One municipality has overspent their maintenance allocation with no overhead costs · Another municipality has eleven percent remaining with no costs allocated for overhead · To date the amount budgeted has exceeded the total allocations for winter control. Given total maintenance costs are fixed, the over expenditures will have to be approved by County Council. It is assumed that all other municipalities will work within the confines of the fixed maintenance budgets. Recommendation For your information. RES?fÆJ:i(¡L Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES ~f)0RSU~ON MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 40 1999 Sept Maintenance for Jan- Maintenance Activities $ per Km 7 263 150 916 66 62 % of TiD 0% 3% 6% 0% 57% 8% 7% Duttonl Dunwich 639.30 24,498.27 10,778.80 19,709.70 08,679.52 15,114.74 12,559.42 $ $ $ $ $ $ $ $_per Km 77 466 109 772 117 402 %of TiD 3% 21% 5% 1% 52% 8% 0% Central Elgin 11,122.01 67,476.22 15,137.75 4,669.75 69,771.79 58,232.27 $ $ $ $ $ $ $ $ per Km 31 48 7 1713 209 %of TlO 1% 7% 5% 0% 77% 9% 0% Bayham 2,947.10 14,317.57 ,272.44 65,266.34 20,198.29 $ $ $ $ $ $ $ $ per Km 100 46 625 ,079 523 %of Total 2% 1% 14% 0% 25% 12% 4% Aylmer 38.51 62.98 862.86 ,489.60 722.18 229.33 $ $ $ $ $ $ $ A Bridge! Culverts BRoadside C Hardtop D Loosetop E Winter Control F Safety Devices Overhead 65% 35% 191,979.75 296,000.00 104,020.25 $ $ $ 89% Yo 11 $ 326,409.79 $ 367,000.00 $ 40,590.21 80% 20% $ 214,001.74 $ 266,500.00 $ 52,498.26 58% 42% 3,505.46 6,000.00 2,494.54 $ $ $ Jan-Sept Total Allocated Difference $ per Km 59 337 198 958 293 23 ::loaf TID 2.6% 5.0% 8.1% 3.4% 57.6% 10.3% 2.9% Totals of AI 39,721.30 227,874.17 122,927.92 51,558.62 873,712.75 155,931.93 44,137.24 $ per Km 106 $ 502 $ 238 $ 224 $ 973 $ 173 $ $ %of TlO 5% 24% 9% 2% 46% 8% 7% West Elgin 10,009.00 47,390.00 18,478.00 3,757.00 91,772.00 16,296.00 13,139.00 $ per Km 134 $ 437 $ 456 $ 1267 $ 1793 $ 109 $ $ %of TIO 4% 15% 14% 4% 60% 4% 0% Southwold 14,709.10 48,047.00 45,020.81 14,232.67 97,334.26 11,949.45 $ $ $ $ $ $ $ $ per Km 1 186 162 1113 993 238 %of Total 0% 7% 6% 2% 36% 9% 5% Malahlde 56.28 26,082.13 21,377.26 9,189.50 39,399,24 33,419.00 18,209.49 $ $ $ $ $ $ $ Maintenance Activities A Brldgel Culverts BRoadside C Hardtop Ð Loosetop E Winter Control F Safety Devices Overhead 79.7% $ 1,515,863.93 $ 1,903,000.00 $ 387,136.07 73% $ 200,841.00 $ 275,500.00 $ 74,659.00 07% $ 331,293.29 $ 310,000.00 $ (21,293.29) 65% 35% $ 247,832,90 $ 382,000.00 $134,167.10 Jan-Sept Total Allocated Difference ..¡::,. ~ 20.3% 27% -7% Notes: 1 Aylmer information until Sept 99 2 Bayham Information until Sept 99 3 Central Elgin information until Sept 99 4 Duttonl Dunwlch infromation until Sept 99 5 Malahlde Information until Sept 99 6 Southwold information until Sept 99 7 West Elgin information until Sept 99 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 1,1999 SUBJECT: THIRD QUARTER WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS Introduction The Road Superintendents are to provide to the Manager of Engineering Services a written statement on maintenance activities. Discussion/ Conclusion The following information was summarized for your expedience: Aylmer Bridges and Culverts N/A Roadside Tree trimming Hardtop Sweeping 9 x Loosetop N/A Winter Control N/A Safety Devices N/A Bayham Bridges and Culverts Bridge washing Roadside Grass mowing on various roads Tree trimming on 19,43,46 and 50 Hardtop Shoulder grading on 19, 42, 45 and 46 Ditching on 19 at Jackson Line and 42 from Csinos Road to County Line Loosetop N/A Winter Control N/A Safety Devices Line painting and 4 bridge end markers on 19. .....2 42 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 1,1999 SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS Page 2. Central Elgin Bridges and Culverts N/A Roadside Grass mowing on 28, 56, 74 and wild carrot on 30 Brushing/ tree trimming 20, 21, 22, 23, 36, 48 and 30 Catch basin / curb and gutter / Storm sewers / various roads Hardtop Cold Patching on various roads Intersection sweeping very routine Shoulder grading 30, 52, 34,4,56,28, 31 and 22 Shoulder gravel Fairview Loosetop Grading #48 Winter Control N/A Safety Devices Sign Repairs - 10 Areas Painted stop lines and cross walks Dutton/ Dunwich Bridges and Culverts N/A Roadside Grass mowing all roads, ditching Road #9. Hardtop Sweeping intersections, shoulder maintenance on Road 9 and shoulder grading on all roads Loosetop Grading and dust layer Road 5 and Road 9 Winter Control N/A Safety Devices Information signs. Malahide Bridges and Culverts N/A Roadside Grass mowing all roads, clear sight lines at several intersections Hardtop Spot cold patching various roads, sweep intersections, shoulder grading, Loosetop Grading Road #35 and Road #48 Winter Control N/A Safety Devices Slow moving vehicle .....3 43 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 1,1999 SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS Page 3. Southwold Bridges and Culverts N/A Roadside Grass mowing on all county roads, catch basin repair in Road 18 Hardtop Cold patching various roads, shoulder grading various roads, sweeping intersections Loosetop Grading Road 18 Winter Control N/A Safety Devices Information signs, line painting, guard rail repair Road 3, 20, 45, 52, 11 and 119 West Elgin Bridges and Culverts Sweep and wash bridges Roadside Grass mowing all roads, tree removal/ brushing/ chipping various roads, ditching Road 9 Hardtop Patching Road 103, sweeping intersections Loosetop Grading and dust layer on Roads 5 and 9 Winter Control N/A Safety Devices Completed information signs, line painting, farm safety signs Recommendation For your information. RES~~YSUBM"TED CLA TOÑD. ATTERS,MANAGER ENGINEERING SERVICES MARK CDONALD CHIEF ADMINISTRATIVE OFFICER 44 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 26,1999 SUBJECT: FORMAL MAINTENANCE AGREEMENT Introduction At the April 27th meeting of County Council the following resolution was adopted: "That the County's Solicitor proceed with drafting a formal agreement between the County of Elgin and each of the lower-tier municipalities, making reference to the Ministry Order with respect to the road maintenance responsibilities, to clarify each party's responsibility and transfer liability to the responsible party. " Discussion/ Conclusion This agreement has been recommended by the County's insurance provider and solicitor to set out responsibilities for road maintenance by the lower-tier municipalities on County of Elgin roads. This agreement is comprised of several parts which include: Agreement, Term, Maintenance/ Repair Services, Payments, Insurance, Traffic/ Beacons Signals, Inspection, Indemnity, Assignment and Sub-Contractors, Disputes, Notice, Waiver, Severability, Complete Agreement and Enurement. Recommendation That the attached draft agreement be forwarded to each Lower-Tier Council for their approval. RESPEC FULLY SUBM/TTED APPROVED FOR SUBMISS/ON ^ibN ~/) MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER - CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 45 THIS AGREEMENT made in triplicate this day of ,1999 BET WEE N: THE CORPORATION OF THE COUNTY OF ELGIN (hereinafter called the "County") - and- OF THE FIRST PART (hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: a) The County has, by by-law, established certain roads or public highways located within its boundaries and, further thereto, incorporated such roads, highways, and related bridge facilities into its arterial road system; b) The Municipal Act (Ontario) permits a municipality to enter into agreements for the joint management and operation of, among other things, a road system; c) By Order made by Allan Leach, Minister of Municipal Affairs and Housing on May 15, 1997 and effective January 1, 1998, the responsibility for among other things, maintenance of the County arterial road system was transferred from the County to lower-tier municipalities; d) The County and the Municipality as identified above have reached agreement as to the terms by which the Municipality shall undertake such maintenance responsibilities in respect of roads, highways, and related bridge facilities incorporated in the County arterial road system and which are located within the boundaries of the Municipality; e) On the day of , 1999, County Council adopted a resolution authorizing the County to enter into an agreement with the Municipality wherein the Municipality would undertake to provide road maintenance and repair on County Roads located within the boundaries of the Municipality in exchange for payment by the County to the Municipality for the agreed upon services; f) On the day of , 1999, Council for the Municipality adopted a resolution authorizing the Municipality to enter into an agreement with 46 County wherein the Municipality would undertake agreed upon road maintenance and repair on County Roads located within the boundaries of the Municipality in exchange for the payment by the County to the Municipality for the agreed upon maintenance services. NOW THEREFORE this Agreement witnesseth that, in consideration of the mutual covenants herein contained and upon the terms and conditions expressed herein, the parties hereto agree with each other and their respective administrators, successors, and assigns as follows: 1.0 Agreement 1.1 The following schedules are attached to and shall form part of this Agreement: (i) Schedule "A" referred to as sketch identifying location of relevant County roads and bridge/culvert facilities; (ii) Schedule "8" referred to a detail description of roads required for maintenance/repair services; (iii) Schedule "C" referred to as performance standards for maintenance/repair services; (iv) Schedule "D" referred to as payment schedule; and (v) Schedule "E" referred to as traffic signal and beacon schedules. 1.2 Save and except for the provisions contained in paragraphs 4.11 and 6.4, amendments to this Agreement shall be in writing, executed by both parties, in the form of an Amending Agreement. 2.0 Term 2.1 The parties agree that this Agreement shall come into effect on the day of , 1999, which date shall hereinafter be referred to as the "commencement date". 2.2 This Agreement shall commence on the commencement date and shall continue until the day of , unless it is terminated in accordance with paragraph 2.3 below. 2.3 The parties agree that the County and the Municipality may terminate this Agreement upon providing notice to the other party on three hundred sixty- five (365) calendar days in accordance with the notice provisions in 47 paragraph 11.1 of this Agreement. Neither party shall have any right to claims, losses, or damages arising out of the termination of the Agreement. 3.0 Maintenance/Repair Services 3.1 The Municipality hereby agrees to maintain and keep in repair the following roads and bridge/culvert facilities, including, as the case may be, the full width of any roadway and any bridge/culvert structure, railing, and encroachment: County Road/Bridge Facility (formerly known as) From To A. County Roads B. Bridge/Culvert Facilities C. Highway Bridges/Overpasses 3.2 Attached as Schedule "A" to this Agreement are ) sketches identifying the County Roads, including bridge/culvert facilities, which are the subject of this Agreement. 3.3 For purposes of clarity, where a County Road intersects a road owned by or otherwise under the jurisdiction of the Municipality, the continuation of the County Road to its full width across the road so intersected is part of the County Arterial Road System. 3.4 Subject to paragraph 3.9 below, the Municipality covenants to perform maintenance/repair services described in Schedule "B" hereto on behalf of the County in accordance with the standards, policies, procedures prescribed by the County (hereinafter referred to as the "Performance Standards"). These Performance Standards for maintenance/repair services are set forth in Schedule "C" to this Agreement. Except for paragraphs 6.1 and 6.2 below, the parties agree that in the event of a dispute as to the interpretation of the Performance Standards. the decision of the County Roads Superintendent or his/her designate (hereinafter referred to as the "Superintendent") shall prevail. 48 3.5 Road maintenancelrepair services in addition to the Performance Standards identified in Schedule "C" may be performed by the Municipality by mutual agreement between the for the Municipality (hereinafter referred to as the" ") and the Superintendent. The shall obtain the written consent of the Superintendent before undertaking any additional road maintenance/repair services, save and except in those circumstances where the is of the opinion that certain road maintenance/repairs are of an emergency nature and that notice to the Superintendent is not practical and, as such, the shall have the right to arrange for and complete those emergency services and shall thereafter notify the Superintendent within the next working day of the services so provided. The Municipality shall be reimbursed for the costs incurred to perform the said emergency services in accordance with paragraph 5.1 of this Agreement. 3.6 The parties acknowledge that the Performance Standards set forth in Schedule "C" were approved by County Council but may be amended during the term of this Agreement by the said County Council. The parties also acknowledge that, pursuant to section 54(1) of the Municipal Act, the Minister of Transportation may by regulation establish minimum standards for maintenance and repair of County Roads. The Performance Standards shall be reviewed by the Superintendent and the prior to the anticipated passage of such a regulation to determine whether the Provincial Performance Standards are greater than or less than the requirements of the Performance Standards approved by County Council. In the event the Province of Ontario adopts a regulation that contains Provincial Performance Standards that are higher than the Performance Standards adopted by County Council, than the parties shall adopt those higher Performance Standards and present to County Council and Municipal Council any amendments required to this Agreement. 3.7 The Superintendent shall advise the of repair and construction works that are scheduled along County Roads on an annual basis to permit the Municipality the opportunity to arrange its work schedule in anticipation of those County Road works. The Superintendent shall also provide to the Municipality, for information purposes only, copies of written permits or approvals which are granted to third parties by the Superintendent that allow works to be undertaken within the County's Road Allowances. 3.8 The Municipality shall provide access to the Superintendent upon request for all records or documentation maintained by the Municipality relating to 49 the works that are performed or the subject of this Agreement. 3.9 Further to those maintenance obligations referred to above, the Municipality also agrees to provide routine winter maintenance, including but not necessarily limited to snow removal and sanding, of highway bridges and overpasses not owned by the County but connecting at least to portions of County roads. The parties acknowledge that such highway bridges and overpasses are identified in paragraph 3.1 above and Schedule "A" to this Agreement. 4.0 Payment to the Municipality 4.1 For maintenance/repair services contemplated by this Agreement, 4.1.1 The County covenants to pay the Municipality for services provided and agreed upon pursuant to the payment schedule attached as Schedule "D" to this Agreement, including the basic rates for maintenance and repairs as referred to therein; provided that the parties hereto acknowledge that, during the term of this Agreement, Schedule "D" shall be amended from time to time and replaced immediately thereafter by County Council following approval of its annual budget for the then fiscal year of the Agreement, or at any other time that County Council approves amendments to Schedule "0". 4.1.2 On a quarterly basis (commencing March 30th) of each calendar year of the term of this Agreement, the Municipality shall submit to the County invoices for maintenance/repair services provided during the quarter year just completed, such invoices to include, if required by the County, a description of the maintenance/repair services that have been undertaken and performed on behalf of the County, including accomplishment units, time, date, number of hours of labour at the fixed unit cost (including benefits), services, costs of materials, equipment at the fixed price, and any applicable federal or provincial taxes which were incurred by the Municipality to perform those maintenance/repair services. 4.1.3 The County shall pay the quarterly invoice submitted by the Municipality within thirty (30) days of receipt of the said invoices. 4.1.4 Pursuant to paragraph 3.5, if additional road maintenance/repair services are performed by the Municipality as mutually agreed, the Municipality shall be paid for those additional road/maintenance repair services at the agreed upon price. In the event that emergency services are performed by the Municipality as described 50 above, the Municipality shall be reimbursed for the costs of these emergency services provided, such costs to be equivalent to the costs for those services as set forth in Schedule "0" to this Agreement. For such emergency services, the Municipality shall invoice the County in the same manner as described in paragraph 4.1.2 above and the County shall pay the said invoice as described in the said paragraph 4.1.2 above. 5.0 Insurance 5.1 The Municipality shall, during the term of this entire Agreement, provide and maintain for the benefit of the County, a comprehensive general liability insurance policy in the amount of not less than five million ($5,000,000.00) dollars per incident, such policy providing insurance coverage for and including bodiiy injury, death, or property damage as sustained in connection with the performance of services that are undertaken pursuant to this Agreement, for purposes of clarity, the aforenoted poiicy shall name the County as an additional insured. 5.2 The Municipality shall furnish to the County with copies of the Certificate of Insurance issued in respect of such policy and the Municipality shall maintain such policy in full force and effect during the entire term of this Agreement. 5.3 Effective the date of this Agreement, the Municipality shall require that contractors and third parties which perform maintenance and/or repair works upon any County road, bridge/culvert, highway or overpass or traffic control signal or beacon in accordance with this Agreement shall maintain a comprehensive general liability insurance policy in the amount not less than three million ($3,000,000.00) dollars per incident, such policy to provide insurance coverage for and including bodily injury, death, or property damage as sustained in connection with the performance of maintenance/repair services undertaken pursuant to this Agreement. The County and the Municipality shall each be named as additional insureds under the terms of this insurance policy. 6.0 Traffic/Beacon Signals 6.1 The Municipality shall maintain all traffic control/beacon signals or devices on County Roads throughout the Municipality and shall be reimbursed for those services as set out in Schedule "0" hereto. 51 6.2 The Municipality agrees that it shall maintain traffic control/beacon signals and devices outside of the boundaries of the Municipality that are identified at intersections located on Schedule "E" of this Agreement. 6.3 The parties acknowledge that the Municipality does not inspect traffic control/beacon signals outside of its boundaries on a regular basis and responds to a public complaint of their malfunction to the best of its ability. As such, the parties agree that the Municipality shall only be responsible for acts performed negligently in the maintenance of these traffic control/beacon signals and devices. 6.4 The parties agree that the Superintendent and the may add, delete, or substitute Schedule "E" to determine this Agreement by written correspondence signed by the Superintendent and 6.5 The parties acknowledge that the County shall be responsibie for "year 2000 readiness" for its traffic control/beacon signals. 7.0 Inspection 7.1 During each three month period of the term of this Agreement, the County, by its duly authorized employees or representatives, shall inspect the condition of the roads, bridges/culverts, highway bridges/overpasses, and traffic signals and beacons which are the subject of this Agreement and, if necessary, provide direction to the Municipality in respect of repairs and/or maintenance works required to such roads, bridges/culverts, highway bridges/overpasses, and traffic control signals and beacons. 7.2 The Municipality shall forthwith undertake and complete all required repairs and/or maintenance works for which it receives direction pursuant to paragraph 7.1 above. 7.3 The Municipality acknowledges and agrees that the performance of inspections by and the communication of direction for required repair and/or maintenance from the County pursuant to paragraph 7.1 above does not relieve the Municipality of its obligations to otherwise perform repair and/or maintenance works to County roads, bridges/culverts, highway bridges/overpasses, and traffic control/beacon devices as set forth in this Agreement, including but not necessarily limited to the performance of such obligations in a safe and prudent manner and, furthermore, the obligation to maintain such facilities in a safe condition for use by the 52 travelling public. 8.0 Indemnity 8.1 The Municipality hereby indemnifies and saves harmless the County, its employees, agents, and councillors, from any and all claims, demands, losses, costs, damages, actions, lawsuits or other proceedings by whomsoever made, sustained, or prosecuted which may arise either directly or indirectly by any act, neglect or refusal of the Municipality, its servants, employees, agents, invitees or contractors to perform the Performance Standards prescribed by this Agreement on County Roads. 8.2 In the event the Performance Standards are undertaken without fault or negligence by the Municipality, its employees or agents, then the County hereby indemnifies and saves harmless the Municipality, its employees, agents, and councillors, from any and all claims, demands, losses, or other proceedings that may be advanced against th" County or the Municipality arising from the proper application by the Municipality of the Performance Standards on County Roads. 8.3 The County shall co-ordinate and administer any correspondence made by third parties notifying the County or the Municipality of potential claims arising from the responsibilities set out in this Agreement. In the event that a Statement of Claim or legal proceeding is commenced by a third party, each party named in the suit shall provide for its own legal representation. 8.4 All of the indemnities that arise from this Agreement extend beyond the term. 9.0 Assignment and Sub-Contractors 9.1 The Municipality agrees that the Superintendent reserves the right to approve sub-contractors the Municipality retains to undertake the Performance Standards described in this Agreement. 9.2 In the event the Municipality assigns or sub-contracts its responsibilities under this Agreement (upon receiving approval of the Superintendent) or otherwise employs sub-contractors, the Municipality shall be responsible for all payment requirements or other obligations of an owner pursuant to the Construction Lien Act. Without limiting the foregoing, the Municipality shall be responsible to quantify the value of work performed and materials supplied and prepare progress certificates to show the amount of statutory 53 holdbacks and liens as may apply. If required by the County, a copy of each progress payment certificate shall be directed to the Superintendent. The Municipality shall be responsible for obligations to a sub-contractor to certify the completion of the works as required. The Superintendent shall receive a copy of the certificate of substantial performance as issued by the Municipality and the Municipality shall comply with all notice requirements as set out in the Construction Lien Act (Ontario) for the said certificate. 10.0 Disputes 10.1 Where there is a dispute between the County and the Municipality in respect of the administration of this Agreement, and more particularly the amounts to which the Municipality should be compensated by the County or the Municipality and the County are unable to agree as to any action, matter, or thing to be done in respect of the application of Performance Standards, then such difference or dispute shall be determined by the Ontario Municipal Board in accordance with section 207(9) of the Municipal Act (Ontario). 10.2 The parties further agree that in the event of a dispute between the parties as to any matter arising from this Agreement, then the resolution of such a dispute may be determined, upon the agreement of both parties, by a private arbitrator rather than the Ontario Municipal Board, and that decision of the private arbitrator shall be final and binding. The arbitrator selected shall have significant experience in roads, road maintenance and repair and other municipal matters. The parties agree that in order to apply for arbitration pursuant to this paragraph, the party making the application has to provide notice of the dispute and their intention to proceed to private arbitration rather than to the Ontario Municipal Board within thirty (30) days of knowing or having reasonable knowledge of the subject matter in the dispute. 10.3 In the event that the parties agree to proceed to arbitration, then the arbitrator shall be selected upon mutual agreement of both parties within ninety (90) days of receipt of the notice, failing which each party shall select their own representative, who in turn will select an arbitrator with the qualifications as noted above, and the selection of that arbitrator shall be final and binding. 10.4 The provision of the Statutory Powers and Procedures Act, R.S.O. 1990, 54 c. S. 22 and the Arbitrations Act, R.S.O. 1990, c. A.24 shall apply through the arbitration process. 10.5 Unless otherwise agreed by the parties, the cost of the arbitration and the parties' own costs shall be determined by the arbitrator, who has the authority to award costs payable against an unsuccessful party in his or her at the conclusion of the arbitration. 10.6 In the event of a dispute between the parties for any matter as described in this Agreement,then such Municipal Board proceedings or arbitration proceedings shall not take place until after the performance of the services to the satisfaction of the Superintendent. 11.0 Notice 11.1 All communication between the parties with respect to the administration and operation of this Agreement shall be conducted with the following personnel: For the County: For the Municipality: 11.2 Any notice or written communication between the parties under this Agreement shall be delivered or sent by prepaid registered mail addressed to the parties at their respective addresses listed above, or their respective facsimile numbers as noted above. 11.3 Notice shall be deemed to have been received on the date on which notice was delivered to the address as designated, or in the case of mailing, within four (4) days of the date of mailing or in the case of facsimile, the day after the facsimile has been sent. 12.0 Waiver 12.1 Any provision of this Agreement may be waived in whole or in part by a party without prejudice to that party's right in the event of the breach of any other provision hereof. A waiver shall be binding upon the waiving party only if it is in writing. The waiver by a party of any breach of any provision hereof shall not be taken or heid to be a waiver of any further breach of 55 the same provision. 13.0 Severability 13.1 All paragraphs, terms and conditions of this Agreement are severable and the invalidity, illegality or unenforceability of any such paragraph, term or condition shall be deemed not to affect the validity, enforceability or legality of the remaining paragraphs, terms and conditions. 14.0 Complete Agreement 14.1 This Agreement includes the Schedules set out as Schedule "A" to "D" inclusive, and constitutes the entire agreement between the parties and supersedes all prior agreements, negotiations and discussions, whether oral or written, with respect to the subject matter of road maintenance for those roads as set out in this Agreement. 15.0 Enurement 15.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. The parties hereto agree for themselves and on behalf of the foregoing persons to undertake such further acts and execute such further documents as may be necessary or expedient in order to carry out the purpose and intent of this Agreement. IN WITNESS WHEREOF the parties hereto have caused the Agreement to be executed by their respective officers which are duly authorized as of the date first written above. SIGNED, SEALED & DELIVERED )CORPORATION OF THE COUNTY )OF ELGIN ) )per: ) Mayor ) )per: ) Chief Administrative Officer ) ) )MUNICIPALlTY OF ) )Per: ) Mayor ) )per: ) Clerk in the presence of £"?, REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 26,1999 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #45 AND #16 (JOHN WISE LINE AND FINGAL LINE) Introduction The Engineering Services Department received a resolution from Township of Southwold Council to install a flashing beacon at the intersection of County Roads 45 and 16 in Middlemarch. Discussion/ Conclusion Existing conditions present at the above stated intersection are as follows: County Road #45 (John Wise Line) is an arterial road with a stop condition at County Road #16 (Fingal Line) and an AAD.T. of 1,000. It has a posted speed limit of 80km/h. Visibility is good and existing intersection signage includes information signs, 120cm Stop Ahead Warning Signs, 120cm Stop Signs with battery operated flashing lights and "rumble strips". County Road #16 (Fingal Line) is an arterial road with an AAD.T. of2150 and 2500 east and west of John Wise Line respectively. Existing intersection warning and information signage is present. Visibility is good. Hundreds of police reported collisions and crashes occur on Elgin County Road every year. For example 467 police collision reports were received for incidents on Elgin County Roads in 1995 alone. Most of those crashes were caused by animal's (deer) or driver error. If the geometry of a roadway or intersection has been engineered to accepted standards and if all other roadway components including signing and visibility meet standards collision history is the only means of determining if additional warning or safety devices are warranted. Based on OPP reported accidents, no accidents have occurred at this intersection in the last four years. The Manual of Uniform Traffic Control Devices (M.U.T.C.D.) states the following about Flashing Beacons: "Flashing beacons may be used at locations where full traffic control signals are not warranted but where, due to lack of visibility or other hazards, regulatory or cautionary signs are not sufficient." 57 Page 1 of 2 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES Page 2 of 2 DATE: NOVEMBER 26,1999 SUBJECT: INTERSECTION CONTROL BEACONS AT COUNTY ROADS #45 AND #16 (JOHN WISE LINE AND FINGAL LINE) "Intersection control beacons are intended for use at intersections where traffic or physical conditions do not warrant full traffic control signals but where high accident rates indicate a special hazard.", "(Flashing Beacons) should be used with considerable discretion, since the over-use of this device has led to its disregard by the motorist." There are over twenty (20) County Road I County Road intersections throughout Elgin that have similar traffic volumes as the intersection of County Roads 45 and 16 and eight (8) of those intersections have the same approach speeds as this intersection. Some of these intersections also have had police reported collisions in the last few years yet none of them warrant a flashing beacon. The installation of a flashing beacon or any warning device does not guarantee the frequency of collisions will be reduced in that area. For example, the day after an intersection beacon was installed at the intersection of County Roads 45 and 19 this year a fatal collision occurred at 12 noon on a sunny day. In Conclusion, there is no engineering evidence to suggest that the intersection of John Wise Line and Fingal Line require's the installation of a flashing overhead beacon. Recommendation THAT no changes be made to the intersection of John Wise Line and Fingal Line. REs;M~CT~~LL Y SUBMITTED U!LV~ 1@) CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MARK CDONALD CHIEF ADMINISTRATIVE OFFICER 58 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 15, 1999 SUBJECT: UPDATED OVERWEIGHT /OVERSIZE MOVING PERMIT Introduction Presently, the County's Engineering Services Department issues a moving permit in accordance with By-Law No. 1839 dated July 9th, 1963. Conditions made under this By-Law and references to specific sections of the Highway Traffic Act are obsolete and must be updated. Other conditions in the previous By-Law such as not insisting on liability insurance coverage also existed and must be changed. Discussion/ Conclusion The Engineering Services Department has developed a new By-Law and permit form similar in format to the Road Occupancy Permit currently in use. The new permit form asks for more specific information and clarifies liability issues and escort requirements. The cost of the permit shall be $100.00 per move, same as the Road Occupancy Permit. This price was chosen because the same amount of work is required by this department to issue either permit. Annual permits will cost $500.00 per year and be granted only if the same circumstances and parameters apply to each move (size, weight, route, escort, etc.). If the annual permit's parameters change throughout the year (i.e. different truck, load size, route, etc.) a new application form must be submitted at no additional cost to the applicant. Most of the conditions on the new permit form are similar to the Ministry of Transportation moving permit. A copy of the permit will be made available to any emergency service group upon request. Recommendation That the new By-Law and permit form application for Overweight / Oversize moves be accepted for use by the Engineering Services Department and that previous By-Law No. 1839 and 96-47 be repealed. RE7/ik1::i Y SUBMITTED CLÄ ON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED FOR SUBMISSION ~rJ) -- MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 1 59 Schedule 'A' By-Law No. XX-X Permit No. The Corporation of the County of Elgin 450 Sunset Drive· S!. Thomas. On!. . N5R 5V1 . Phone (519) 631-1460 ex!. #4. Fax (519) 631-4297 OVERSIZE I OVERWEIGHT MOVING PERMIT SECTION 1 ~ GENERAL INFORMA nON DATE OF APPLICATION APPLICANT CONTACT PERSON APPLICANT'S MAILING ADDRESS POSTAL CODE APPLICANT'S TELEPHONE FAX TRANSPORTING COMPANY CONTACT PERSON TRANSPORTING COMPANY'S ADDRESS TRANSPORTER'S TELEPHONE FAX SECTION 2 DESCRIPTION OF LOAD AND ROUTE (Please indicate all dimensions in metric) DESCRIPTION OF LOAD DESCRIPTION OF VEHICLE NO. OF AXLES NO. OF WHEELS PER AXLE TOTAL WIDTH ATTIRES (metres) TOTAL WEIGHT (tonnes) OVERALL HEIGHT (metres) OVERALL WIDTH (metres) OVERALL LENGTH (metres) PRESENT LOCATION DESTINATION EXACT ROUTE TO BE FOLLOWED MOVING DATE PROPOSED TIME OF MOVE *NOTE: A MAP SHOWING THE EXACT ROUTE THE ABOVE DESCRIBED lOAD MUST ACCOMPANY THIS APPLICATION. Please Note: Invoices will not be issued - Cheques are payable to the County of Elgin PERMIT FEE: $100.00 ANNUAL PERMIT FEE: $500.00 (REFER TO ANNUAL PERMIT CONDITIONS ON REVERSE) I have read, understand and agree to the conditions set forth on this application and assume all cost incurred by the County of Elgin, liability for all damages which may be incurred and to indemnify and hold harmless the County of Elgin from any actions, claims, suits or demands made against the County by any person arising out of the issuance of this permit. (REFER TO CONDITIONS ON REVERSE) Signature of Applicant Date Signed SECTION 3 - SPECIAL CONDITIONS AND APPROVAL [OFFICE USE ONLY] SINGLE MOVE PERMIT FEE PAID $ 100.00 ANNUAL PERMIT FEE PAID $ 500.00 REFUNDABLE SECURITY DEPOSIT (if applicable) $ PROOF OF UABIU1Y INSURANCE: YES_ NO_ AMOUNT OF COVERAGE: $ TYPE OF ESCORT REQUIRED (see conditions on reverse) SPECIAL CONDITIONS Manager of Engineering Services Date Approved 60 CONDITIONS 1_ This permit is issued under Section 110 of the Highway Traffic Act and is subject to the conditions within this permit The Dermit horder must comely to aU the reauirements of the Hiahwav Traffic Act and this permit does not aran! permission to disobey any of those Reaulations. 2. No portion of any road shall be closed at any time. The transporter must at all times create the least interference with traffic as possible throughout the execution of the work granted under this permit. 3. A refundable security deposit may be requested by the County of Elgin during the execution of any permit. The applicant and I or the transporter is responsible for any damage done to the road and the deposit may be used to remedy any damages and return the roadway to its condition prior to the execution of this permit. 4. A minimum of $ 3,000,000.00 liability insurance specifically issued to cover the type of work granted under this permit shalf be held by the transporter stated in this permit. A copy of this liability insurance must be submitted with every permit application. The transporter assumes all liability and will "save the County of Elgin harmless~ when granted a permit. 5. This permit is NOT valid: a) On roads other than Elgin County Roads as defined by the Elgin County Road Consolidating By-law as amended time to time, b) at any time when due to insufficient light or unfavorable atmospheric conditions, persons and vehicles on the road are not clearly seen at a distance of 150 metres or less, c) between one half hour before sunset and one half hour before sunrise, d) on any Saturday, Sunday or Statutory Holiday. 6 This permit IS valid: a) Between one half hour after sunrise and on half hour before sunset, b) on Monday through Friday 7. Overweight permits are not valid and will not be issued during the months of March and April or at any other date where "half load" season is in force 8. This permit must be produced on demand of a police officer or an officer appointed for carrying out the provisions of the Highway Traffic Act. 9. This permit is issued on the condition the permit holder accepts responsibility for any and all damage that may be caused to overhead wires, structures, roads, infrastructure, signs or railway right of ways. The permit holder must obtain the necessary approvals from all encroachments and I or any provincial or municipal permits required for the proposed routes. 10. This permit may be terminated at the discretion of the Manager of Engineering Services for the breach of any condition of this permit. 11. Where a permit is issued in respect of: 1) Height: The load shall not be composed of articles loaded one on top of the other. 2) Width: The load shall not be composed of articles loaded side by side or crosswise. 3) length: The load shall not be composed of articles loaded on behind the other and any overhang to the rear shall not exceed 4.65 m from the centre of the rearmost axle unless otherwise stated. 4) Weight: The load shall not be composed of more that one article. When crossing bridges, vehicles of over 45,400 kg gross weight must be operated at the lowest practicable speed; Bridge postings and load restrictions pursuant to Part VIII, Section 114 to Section 127 of the Highway Traffic Act apply. 12, Vehicles and loads in excess of the width and I or length prescribed under Section 109 of the Highway Traffic Act shall be marked with four or more flags, one as near as practicable to each corner of the vehicle or load. The flags shalJ be bright red or orange in colour and shall be not less than 40 cm X 40 cm square. Where a vehicle- or load is wider at any point or points on either side than at the corner, it shall, where practicable, be so marked with such a flag at the widest point on each side 13 Vehicles and loads in excess of the length prescribed under Section 109 of the Highway Traffic Act shall, in addition to the flags required under Condition 11, display on the rear, in a clearly visible position, a sign bearing the words "LONG lOAD~ in black letters at least 200 mm wide with lines forming the letters at least 30 mm wide on a yellow background The sign to be removed or covered when not in use 14. This permit may be issued with the condition that the permit holder provides an escort vehicle or vehicles either proceeding or following the oversize I overweight vehicle or load: Width requirements for escort vehicles: No escort required Private escort required Police escort required 2.61 m to 3,,99 m 4.00 m to 4.99 m 5,,00 m and greater length requirements for escort vehicles: No escort required Private escort required Police escort required 23.01 m to 36..75 m 36.76 m to 45.74 m 45.75 m and greater 15. NOTE: Where a permit is issued on condition the permit holder provide Private Escort Vehicle or Vehicles: 1) The escort vehicfe{s) shalt be operated by a person not less than 18 years of age 2) The escort vehicle(s) shall not have more than 2 axles and a wheelbase length of not less than 2,,65 meters and shall be equipped with an amber flashing roof light visible from the front and rear for a distance of at least 150 metres and shall precede on a two lane roadway or follow on a four lane roadway at a distance of 60 to -150 metres and shall bear a sign clearly visible for a distance of at least 150 metres, œCAUTION OVERSIZE lOAD FOllOWS" or "CAUTION OVERSIZE lOAD AHEAD" as the case may be in black letters at least 200 mm high with lines forming the letters at least 30 mm wide on a yellow background. The sign to be removed or covered when not in use. 3) When escorting a movement in excess of 4.00 metres in width, the escort vehicle(s) and towing vehicles(s) shall be equipped with a working two way radio communication device permitting inter-communication between the vehicles. 4) An escort vehicle shan be equipped with a fire extinguisher in effective working order, six 45 cm (18") traffic cones. 5) All units, including the escort vehicle(s) will be operated with headlights on, when travelling on a roadway ANNUAL PERMIT CONDITIONS - Annual Permits will only be granted if all information submitted in Sections 1 and 2 of this permit application remain the same during each and every move. If any of the submitted information or parameter of the proposed move{s) has changed (for example: different route traveled, size of load has changed, weight of load has changed, etc.). a new Dermit form must be submitted showing the changes to the original permit application. There will be no additional charoe to the applicant for these re-submitted annual permits once the original annual permit fee has been paid. No moving operation shall commence until the specific conditions of that move have been approved by the Manager of Engineering Services 61 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 11,1999 SUBJECT: RUMBLE STRIP POLICY Introduction The County of Elgin passed a resolution on the installation of rumble strips on September 24,1996. It states: 1. That the County continues installing rumble strips during paving operations at all intersections where the speed zone is 80km/h. 2. That consideration be given by the Physical Services Committee to install milled rumble strips at the request of land owners, the Ontario Provincial Police, or the Coroner. Since that resolution has been passed, most County road / County road intersections now have rumble strips. The installation of rumble strips has undoubtedly reduced collisions and saved lives. Most motor vehicle collisions occurring at County road intersections today involve vehicles entering intersections improperly after they have stopped rather than running stop signs. Because one of the most important features of the rumble strip is the generation of sound, some complaints from local residents have been received when a new rumble strip system has been installed. As we prepare to install rumble strips in urban areas it is necessary to explore alternatives to our current design standard and installation procedure. Discussion/ Conclusion A recent fatal collision on June 9, 1999 at the intersection of Southdale Line and Centennial Road (County Road #28) in Central Elgin, involved an eastbound car running a stop sign at Centennial crashing into a northbound vehicle. The driver of the eastbound vehicle was killed. Some question was raised in the Police Collision Report if the driver had intended to disobey the stop condition or was the 2 foot stop sign missed by the driver that night. If rumble strips were present at this intersection this collision may not have occurred. 62 FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 11,1999 SUBJECT: RUMBLE STRIP POLICY Discussion/ Conclusion (continued) If rumble strips had been present at the intersection of Elm Line (County Road #56) and Centennial Road (County Road #28) drivers may not have missed the stop sign at this offset intersection as they presently do on a yearly basis. Fortunately only minor injuries, vehicle and property damage have occurred during these crashes. It is very possible that the next time this occurs it may involve another vehicle or youth on their way to school since the majority of these collisions happen on foggy mornings. With the proposed urban warning indicator design in this report it may be possible to reduce the number of these crashes. These examples are some of the reasons the Engineering Services Department strongly advocates for the installation of rumble strips at intersections. The current rumble strip policy functionally satisfies this department with the exception of noise complaints received from the local residents. It has been decided that current design and installation methods could be changed to remain functional yet reduce noise for residents. The existing rumble strip systems installed under the County's policy are installed during hot mix resurfacing operations at County / County road intersections with approach speeds of 80km/h only. The system is comprised of six (6) sections equally spaced and rolled into the fresh asphalt with corrugated sheets. This method tends to produce a higher pitched sound that carries quite a distance rather than a rumble due to the size, shape and configuration of the corrugations. After a comprehensive study of rumble strips in Elgin, Regional Municipality of Waterloo, Alberta Transportation and Utilities, County of Middlesex, County of Oxford, and the Ministry of Transportation Ontario was completed by the Engineering Services Department the following system was designed. The new rumble strip system for 80 km/h roads will include a total of 4 warning sections, two with audible and visual warning functions and two with only visual warning functions. Placement has been engineered around the stop ahead warning sign and also uses the posted speed limit and assumed driver reaction time for proper spacing distances. The audible warning sections will be milled to a depth of 6mm with a tolerance of +/- 3mm. Milled configurations have been designed to be felt and heard by the driver with minimal road noise outside the vehicle. Additionally a rumble strip system has been designed for roads where the posted limit is 50 km/h. This system is identical to the 80 km/h system with the exclusion of audible sections. Complete details are shown on Elgin County Standard Drawings 1.01 and 1.02 included with this report. 63 FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 11,1999 SUBJECT: RUMBLE STRIP POLICY Discussion/ Conclusion (continued) Hypothetically, a driver travelling over this system would experience the following: If driving at the posted speed limit of 80 km/h and not paying attention to the roadway, a driver would travel over the first audible section hearing a "rumble" and feeling a slight vibration (depending on type, size and weight of vehicle) - After travelling over the first warning section, the driver would have 1.5 seconds to look at the road and see a white "hatch/chevron" pattern (the second warning section) he is about to drive over. The driver would then proceed to travel over another "rumble" section at which time he has 1.5 seconds to observe the Stop Ahead Warning Sign if he hasn't already done so. At the Stop Ahead Sign the driver will have another 1.5 seconds to observe ahead on the roadway the third warning section which is similar in appearance to the previous sections except when travelling over this section the driver will not hear or feel any rumble. Another 1.5 seconds will pass before the forth and final warning section is traversed and is the same as the third section. After traversing the fourth and final warning section the driver will have 140 meters distance to travel to the stop sign which is enough time to react, apply the brake, decelerate and come to a complete stop on a wet pavement if any of this procedure has not yet already begun. Advantages of the proposed rumble strip system: 1. Because the sections are milled they can be installed or re-installed at any time not only when resurfacing as with the existing "rolled in place" system. 2. The existing "rolled in place" rumble strips create a resonating harmonic noise that travels quite a distance but the new milled in strips tend to create a lower frequency rumble with lower observed decibel readings (as observed in Middlesex County). 3. The visual indicators will be very useful in the fog, heavy rain and at night conditions when drivers tend to look at the road surface in front of them when warning signs may be obstructed or not observed. 4. Only two of the sections will create noise (in rural areas) compared to the six rumble sections in the current model therefore both loudness and total amount of noise created will be reduced. 5. A has been designed to work in an urban setting without any audible warning to mitigate noise complaints. Disadvantage of the proposed rumble strip system: 1. The estimated cost to install the system at one intersection (2 approaches) would be $800.00 ($450 milling, 350 painting) whereas the existing "rolled in place" systems are included in asphalt unit prices. 2. This system has not actually been installed and observed to prove its functionality (ie. More audible warning strips may be necessary, milled installations lack quality control, etc.). 3. Re-painting may have to be done every few years. 64 FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 11,1999 SUBJECT: RUMBLE STRIP POLICY Recommendation That the new Rumble Strip System designed by the Engineering Services Department be used in all future installations once a few have been installed to ensure their performance is as expected. RESPECTFULL Y SUBMITTED (ffiJVL~ CLAYTON WATTERS, MANAGER ENGINEERING SERVICES APPROVr-:; SUBMISSION -Mli MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 65 RURAL DESIGN (80 KMIH SPEED LIMIT) ~ 0+000 BREAK STOP AHEAQ - 70m STOP AHEAD - JSm 0+210 MINIMUM 0+225 SUGGEStED STOP AHEAD + J5m STOP AHEAD + 70m NOTES STOP SIGN PAINT MARKINGS PAINT MARKINGS STOP AHEAD SIGH MIlliD STRIPS + PAINT I.IARKINGS MILLED SlRlPS + PAINT MARKINGS 1. Bose milled strips and point markings on location of stop ahead sign. 2. See Elgin County Standard Crowing - 1.02 for oddiWonol details. 66 URBAN DESIGN (60 KMIH SPEED LIMIT) ~ 0+000 STOP SIGN BREAK STOP AHEAD - 50m PAINT MARKINGS STOP AHEAD - 25m PAINT MARKINGS 0+' 70 MINIMUM 0+175 SUGGESTED STOP AHEAQ SIGN STOP AHEAD + 2Sm PAINT MARICINGS STOP AHEAQ + 50m PAINT MARKINGS COUNTY OF ELGIN STOP AHEAD WARNING SYSTEM STANDARD DRAWING -1.01 PROJEcrFILENAME: RUMBLE.DWG DRAWN BY: I.Lawrence SCALE: VARIES DATE: OCTOBER S. 1999 E.C.S.D. - 1.01 TOP VIEWS " ;¡; '" t! > ;¡; r L"" ~ !I ¡t ,!,"-J L6MM í3MM I MILLED STRIP I I MILLED STRIP I T ~O.IM +-O.IM+-O.1M ~ . LI3.25M 1L O.1MJI 0.3M] ¡-- 0.5M Spo.cing ---j1-0.1M line Width SIDE VIEW I MILLED STRIP I 0.6M ·1 SIX (6) MILLED STRIPS IN TOTAL NOTES 1. Arrange Rumble Strips according to Elgin County Standard Drowing - 1.01 2. Leave O.5m area adjacent to right edge of pavement unmilled to accommodate cyclists. 3. Depth of milled strips is 6mm with 0 tolerance of ±3mm 4. Point markings g,fu:¡: strips ore milled. 67 COUNTY OF ELGIN STOP AHEAD WARNING SYSTEM STANDARD DRAWING -1.02 PROJECTFlLENAME: RUMBLE.DWG DRAWN BY: I.Lawrence SCALE: VARIES DATE: OCTOBER 5. 1999 (I) a. ¡¡: >- (I) '" w ~ ~ :;¡ f 2.1M ¡ >- t 2.1M ¡ BREAK I MILLED STRIP I I E.C.S.D. - 1.02 REPORT TO COUNTY COUNCIL FROM: DATE Karen Dunn, Emergency Measures Co-ordinator December 8th, 1999 SUBJECT: EMERGENCY PLANS AND 9-1-1 STATUS REPORT Introduction: This report is to provide Council with an update on the status of 9-1-1 and Municipal Emergency Plans. Discussion: 9-1-1 9-1-1 is operating efficiently throughout the County. The Committee meets two or three times annually to keep abreast of any changes and will be meeting in January to discuss the Bell Neutral Answering Service (BNAS) contract, which expires in August. A letter has been received from the County of Peterborough (attached) asking for support of a resolution regarding a collective pricing arrangement with Bell Canada. The resolution requests Bell Canada to consider a special rate for phone lines installed in Municipal Emergency Operation Control Centres, as these may never be used and should not be charged at the same rate as regular phone lines. EmerQencv Plans The writing and testing of Municipal Emergency Plans are proceeding well. Municipal staff have been very helpful and supportive in compiling their plans. Testing of the plans have proven that they will stand up in an emergency. Conclusion: The writing and testing of Emergency Plans should be completed by March or April. 9-1-1 is operating efficiently and the Committee will review the contract in January. Although the CRTC may not look favourably on reducing phone line rates for emergency centres, it would be advisable for Council to support the resolution from the County of Peterborough. Recommendation: THAT the Corporation of the County support the resolution from the County of Peterborough requesting Bell Canada to consider a special.rate for phone lines installed in Municipal Emergency Operation Control Centres, and copies be sent to AM.Q., CRTC, Gar Knutson, M.P., and Elgin County Lower-Tier Municipalities requesting their support; and THAT the status report on Emergency Plans and 9-1-1 from the Emergency Measures Co- ordinator be received and filed. ALL of which is respectfully submitted, ~J) Emergency Measures Co-ordinator ~/4fJ ChieMdministrative Officer - 68 MUNICIPAL EMERGENCY PLANS MUNICIPALITY COMPLETED TESTED ANTICIPATED TEST DATE Southwold August October West Elgin September March (delayed due to Port Glasgow traQedies) Central Elgin September October Dutton/Dunwich November February Bayham December January Aylmer December To be decided Malahide Starting in January To be decided St. Thomas November December 69 Please Circulate To: The County of Elgin Mark G. McDonald COUNlTY OF PETERBOROUGH 'a 'pecial place' County Court House, 470 Water Street, Peterborough, Ontario K9H 3M3 Telephc1ne: (705) 743-0380 ext. 300 or (800) 710-9586 Facsimile: (705) 876-1730 e-mail: jtiernay@cgocable.net November 4, 1999 Bell Canada 136 Bayficld Sm,et, Float 3 Barrie, Ontario L4M3Bl Att: Teresa !VIa,n.field. 9-1-1 Mana"e. Dcar Ms. Mansfield: RE: COLLECl1VE PRICING ARRANGEMENT WITH BELL CANADA This is to advise that Petetborough County Counei] at its meeting on November 3, 1999 passed the following motion: "1hat County CouncH endorse the resolution from the TO"<llship of !3urleigh-Anstruthcr-Chandos being: 'that the County endorse a coJleel1ve pricing arrangement with Bell Canada to allow for installation of phone lines in Municipal Operations Conrrol:CenrresJocated within the County; And furtlleT that the County approach BeJl Canada with this request on behalf of the Municipalities'; And further that the County of Peterborough circulate this resolution to other municipaJities in Ontario and the Assoeialion ofMunicipaJities of Ontario (AMO) asking for their support for our motion; And Further that discussions be held with Bel! Canada that if a special rate is offered for the installation of phone Hnes in Municipal Operation ConlIoI Centres that those savings bc relIoactivc to the municipalities that have already installed them; " And Further that a copy of this resolution be forwarded to the CRTC advising then1 of the urgency of this matter." It is VL"I)' import:mt for municipalities to have their Emergency PJans in place. ParI of this process includes having phone lines installed in the MunicipaJ Operations ConITol Centres. Those phones lines are installed in case of a disaster, and it r,eems very unfair that while they may Ilever)be used, that munidpalities are being charged an eXlIemely high j~e for these phones. Although we an hope that we never have to use them a municipality must be prepared. A good example of this was the ice stonn of 1998 and how quickly a disaster can occur and how prepared municipalities l11.ust be. We "urge you to give this consideration to this important matter and we wouJd be pleased tò meet with you to discuss this important matter. Yours truly, J. W. Tiemay, C.M.O., C.M.C. Administrator p.c. Local Municipalities in Ontario Association ofMunicipaJities of Ontario CRTC Sandy Wels)¡, 9- I - I /Emergency Planning Co-ordinator l'This is Ii paid Announcement and views. and comments expressed herein ~re not endorsed by AMCTO" 70 Land Ambulance °l"ii~~__o·· '. :Ii! ' II ¡(~.'.. \¡.. .----- .~. ,. .w.}.....<-..... "" . ·;·~..,..~...v _ ; To: Elgin County Council From: Karen Dunn, Emergency Measures Coordinator Date: December 3'd, 1999 Re: Elgin I St. Thomas Ambulance Fleet -- Replaced Vehicles INTRODUCTION: At the June sth County Council meeting, Council instructed staff to tender for the sale of the replaced 1991 and 1994 single stretcher vans from the ambulance fleet. In late October, the Ministry signed over the ownership of the vehicles to the County, and on November 6th staff advertised for sealed bid tenders on the vehicles. DISCUSSION: Councilor Rock and the Emergency Measures Co-ordinator opened the bids and the following were the results: 1991 Dodge II Best Cabs & Couriers $5,250.00 St. John Ambulance St. Thomas - Elgin Branch $4,000.00 Rodney Ambulance Service Ltd. $2,350.00 Crazy Jake Ltd. $2,025.00 JBs Trucks & Stuff $1,256.00 1994 Dodge II St. John Ambulance St. Thomas - Elgin Branch $9,500.00 Specialized Patient Transfers $7,500.00 Crazy Jake Ltd. $6,500.00 Best Cabs & Couriers $6,250.00 Rodney Ambulance Service Ltd. $5,650.00 JBs Trucks & Stuff $2,456.00 RECOMMENDA TlON: THAT the 1991 Dodge II be sold to Best Cabs & Couriers for $5,250.00; and, THAT the 1994 Dodge II be sold to St. John Ambulance for $9,500.00; and, THAT should either of the above decide not to purchase the vehicles, staff be authorized to accept the next highest bid. Em~s Co-ordinator ~,"eOffiœ' 71 County of Elgin Emergency Planning SEALED BID FORM FOR: Separate Bid Forms must be completed for each vehicle (Please check the vehicle for which this bid is made) o 1991 Dodge II VIN#2B7KB31Z5MK426837 1994 Dodge II VIN#2B7KB31Z3RK567705 1) 2) o I, having read and fully understanding the form of bid, herewith submit a Sealed Bid of $ Dollars to The County of Elgin for ambulance # , as checked above, and that the vehicle will be unlicensed and uninsured and that I must remove it from the current Rodney or St. Thomas location within (5) days of being notified that my bid has been accepted. Lowest or any bid not necessarily accepted. Name (Print & Sign) Address Date 72 COUNCIL CORRESPONDENCE - DECEMBER 16. 1999 Items for Consideration 1. Helen Munro, Past Regent, F/O Kenneth Lucas Chapter lODE, with nomination of Mrs. Catherine Smith, present Regent, F/O Kenneth Lucas Chapter, to the Elgin County Pioneer Museum Executive Committee for the January 1, 2000 to December 31, 2002 term. (ATTACHED) 2. A. Michael Jagger, Clerk-Treasurer, Township of St. Joseph, with a resolution regarding Home Care Services Funding. (ATTACHED) 3. Martin vanWeert, Chair, St. Thomas Public Library Board, asking for Council's commitment to renew funding. (ATTACHED) 4. Donna Rupert, Elgin Historical Society, requesting consideration of their participation in any proposed celebrations of the Sesquicentennial of the County in 2002 and the 200th Anniversary of the Talbot Settlement in 2003. (ATTACHED) 5. Backgrounder dated December 6, 1999 entitled "Reform in Counties, Separated Municipalities and Northern Municipalities". (ATTACHED) 6. Colin O. D'Cunha, MBBS, MHSc, FRCPC, Director, Public Health Branch and Chief Medical Officer of Health, Ministry of Health, acknowledging the submission of the application for the County of Elgin to become the board .of health for the Elgin-St. Thomas Health Unit. (ATTACHED) í. b) Elgin County Pioneer Museum Executive Committee with nomination of Mrs. Dianne Sharkey as a County Member-At-Large appointee to replace Mrs. Gundy Goutouski, for the term ending December 31, 2000. 73 ...,.....,..... 'J n~)[~'\I;Qim\'(ir~r~l ¡ I { ~1\;~ ~~ 'j I v II. , , JUN 8 1999 ",,'''~L í'!'" '"''''''' btÙj~,4j ~ .;I' !';':f;.,~jl:¡ t~1:;,,~>:r0 f{%ttl~_ R. R. 6 St. Thomas, Ontario N5P 31'1 June 4, 1999 County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Attention Mrs. Sandra J. Heffren ;_Deputy Clerk Dear Sirs: Members of the four St. Thomas lODE Chapters,- namely Tonti, Flo Kenneth Lucas, Sterling and Centennial, wish to nominate Mrs. Catherine Smith, present Regent of the Flo Kenneth Lucas Chapter, to the Elgin County Pioneer Museum Executive Committee for the three year term commencing January 1, 2000, to December 31, 2002. We thank you for your consideration. Yours truly ~ cf~ø Helen Munro (Mrs. D. R.) Past Regent Flo Kenneth Lucas Chapter lODE 74 ~Primedon \Ct'Y recycled paper ~~ ¡¡:: ((~ Þ ~j~J'1Þ n ~ mh~~~ t!t b¡¡·$f? DEC 13 1999 COUNTY OF ELGiN ,IIDf,Ri¡,!¡STRAT!VE SERViCES ELGIN COUNTY PIONEER MUSEUM 32 Talbot Street, St. Thomas, Ontario N5P 1A3 - Phone 631-6537 Dutton,Ont. Dec.8,1999. To Elgin County Council 450 Sunset Dr., St.Thomas. Due to the resignation of Mrs. Gundy Goutouski,Member at Large with the Elgin County Pioneer Executive Committee ,Mrs. Dianne Sharkey of 6 Paulson Crt. ,St. Thomas Ontario ;l\t5R HI9 TelNb 6JJ-i4l5 has agreed to complete this Member at Large term of office following ratification from Elgin County Council. Sincerely E~ tJ j;!c-}Jl~ Eleanor F.McMillan' Secretary to Elgin Eioneer Museum. Executive Committee. A Memorial to the Past and its Traditions 11/25/99 23:34:Bl EST; ASSOCIATION OF?-> 1 519 &33 7&&1 CLERH-Elgin Co Page BB2 NOV-25-99 THU 03:10 PM AMO 11/19/99 15:14 '6'705 246 3142 FAX NO. 416 971 6191 "l'W~t" _ :::H'_~u¡:¡nrn P. 01 ,,' , " CORPORATION OF THE TOWNSHIP OF ST. JOSEPH P.O. BOX 187 RICHARDS LANDING, ONTARIO POR IJO Tel: (705) 246-2625 FaX: (705) :z46-3142 November J 8, 1999. TO: ALL MUNICIPALITIES IN THE PROVINCE OF ONTAlUO . Re; Home Carc Services FunQj,¡l,g The following is a copy of a resolution passed by the Council of the Township of St. Joseph at its' meeting on November 9) 1999. Resolution No. 99-342 WTIEREAS it is the policy of the Government of Ontario to shift the delivery of health care from in-patient hospital care to home care whCl"ever possible; AND WHEREAS the provincial gove=nt has mandated that Community Care Access Centrcs provide home care s~ces; AND WHEREAS the provincial govertJ]]1ent is responsible for funding Community Care Acccss Centres; AND WHEREAS the current Jeve! of funding is insufficient to meet the increased demand for home care without reducing the level of service; AND WHEREAS the resulting reduction in service is having an adverse impaet on elderly residents the program was originally meant to serve; AND WTn:REAS the resulting roouclion in the level of home care service win lead to increased demand for in-palienthealth care services and :facilities; THEREFORE BE IT RF,sOL VED that the TownshiD of St Joseph hereby petitions the Government of Ontario to increase fundmg to CommUDÌty Care Access Centres to levels sufficient to meet the increased demand for services; AND THAT 111e needs of those served by CommUlJity Care Access Centres be provided for in a holistic maoner; AND l<'ORTHERMORE that this resolution be distributed to all municipalities in Ontario soliciTIng their support and requesting that copies of their supporting resolutions be sent to the Minister of Health, the Premier ofOnìaIÌo and this municipality. -Carried- The consideration and support OfyOUI CO~1D.cíl would be appreciated. Yo~V' A.~'el Jagger, Clcrk- Treasurer. AMJ/kr This ma~al is pro"ided nnder contract as II paid senioe by the originating orgaui2ation, aud does not nec:~y reflect ~e "iew. or posiüons of tbe Association of Municipalities of Ontario (AMO), its subsidmry compames. office_TS, directors or agents.· . 7 5 ST. THOMAS PUBLIC LIBRARY 153 Curtis Street, ST. THOMAS, Ontario N5P 3Z7 (519) 631-6050 Caroiyn Kneeshaw, Chief Executive Officer November 22, 1999 RECEIVED NOV 29 1999 COUNTY OF ELG!N ADMINiSTRATIVE SERVICES Rien VanBrenk, Warden and County Council County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Rien VanBrenk and Council The St. Thomas Public Library Board has begun planning its budget for 2000. We are continuing to provide good library service at convenient hours to all our patrons. An expanded population and unfunded service to County residents makes our task difficult and some service components are at risk. The St. Thomas Public Library Board recognizes that your own budget concerns are an ongoing pressure and that your obligations are just beginning. We believe that County Council does wish to provide fair compensation for service to County residents. To that end, St. Thomas Public Library Board is asking for your commitment to renew funding. At this point in time we are asking for a letter from County Council expressing an intent to reconstitute a fee for library service. Our Board continues to provide full and equitable service to the 23% of its patrons who are County residents. We trust that this situation can be addressed and look for your response. Yours truly ST. THOMAS PUBLIC LIBRARY BOARD /1f/i~' -~ Martin vanWeert Chair MV:gs 76 Elgin lIistorical øociety 32 Talbot Street, St. Thomas, Ontario N5P lA3 ORGANIZED 1891 p -~ <~" --:::~ -:- T ,;-:Y ~ - . . _.-- .- , "-01, ....:.~ \:r1ì.J= ;""., ~= ~ '- - ' November 25th, 1999 DEC 3 1999 COUNTY OF ELGIN -\,.~ ~ ~'" :lC!:S j\1""';.~~m'.H~TRA¡ I:.:.: ::r:ï'-'lj 1.,0' p.U¡~:I:!\!'''''''· ~ ' Warden and Members of Council County ofElgin St. Thomas, Ontario ¿ettøt 'itð. 1 Re: 2002 Sesquicentennial of the County of Elgin To the Warden and Councillors of Elgin County. We the members of the Elgin Historical Society have been recently considering to what extent we will, or may, participate in any proposed celebrations of the Sesquicentennial of the County in 2002. In 1952, on the centennial of the formation of the county and city (100 years since incorporation as a village) an extensive week-long celebration was held in the month of August, with joint participation by the county and city, Planning for this event began about two years previous to the 1952 event. Because the Elgin Historical Society was in a period of dormancy in 1952, we, as a group did not participate. Just what our contribution to this, if indeed such an event is celebrated, would be open to discussion. In the meantime a separate letter, of this date, will discuss our participation in a proposed Talbot Bicentenary in 2003. Your consideration to the above will be anticipated. Sincerely, C. .~ /f I-J~ jV1Q-¿V!' on behalf of the Elgin Historical Society 77 El~in lIistorical 80ciety 32 Talbot Street, St. Thomas, Ontario N5P lA3 ORGANIZED 1891 >.. 7pp~\.iFf~n """'. ...~fi""'.'.' \=\,\\\;J "'-~.' Rt~}¿~:9 ~'d '0 ~' November 25th, 1999 DEC S \999 ,IM......I^"'j;:tt;ì,jN CO...¡~ I' "', ~"'~' ~ ~ D' ,.!\\\"TRI\ iNt: SE¡'WIO~ A ~\!~~\" ~ ¡ County ofElgin Warden and Members of Council County ofElgin .4ettøt, 1tø. 2 Re 2003 Bicentenary of the Talbot Settlement To the Warden and Councillors of Elgin County: In 1903 an extensive celebration was held to celebrate the one hundredth anniversary of the arrival in 1803 of Thomas Talbot to this area. As the year 2003 will be the 200'" anniversary of this event, we the members of the Elgin Historical Society feel that another celebration is in order. In 1903 the week-long celebration was largely the brain-child of this Society and its members, with input from the county and the city. Ifwe receive the blessing of the respective municipalities, we would again be pleased to organize the Bicentenary event. Any celebration of this type, will of course require the participation and assistance of both county and city councils, service clubs and other organizations and many individuals. Nothing has, as yet, been formulated in the way of planning, but as the 1903 Centenary planning was started in 1899, we feel that now is not too soon to give consideration to such a project. We will eagerly await your consideration the above matter. Sincerely j}~v /~~ on behalf of the Elgin Historical Society 7~ Backgrounder Doeument d'information ® Ontario December 6, 1999 Reform in Counties, Separated Municipalities and Northern Municipalities Reform since 1996 · Municipal Act amendments in January of 1996 made it easier for all Ontario municipalities other than regional governments to streamline their operations by restructuring. · When developing reform proposals, municipalities were required to follow a number of principles, including less government, an effective representation system, best value for the taxpayer's dollar, the ability to provide municipal services from municipal resources (the reformed municipality should be self-sufficient), and a supportive environment for job creation, investment and economic growth. · The Savings and Restructuring Act 1996, which amended the Municipal Act, provided two routes to reform. _ A local process, in which municipalities work together to arrive at a proposal. The Minister of Municipal Affairs and Housing is required to implement - through a restructuring order - any proposal that achieves a level of local support set out in the legislation. To achieve the prescribed level of support, a proposal has to be approved by the county council, and by a majority of the affected municipalities, representing a majority of the affected electors. A commission process, in which a commission is appointed to develop a proposal for reform. The Minister can appoint a commission if asked by a municipality, or by a petition from 75 or more residents of an unincorporated area. The commission consults with local municipalities and residents, develops a proposal, and implements it through an order. (The legislation allowed for the appointment of commissions only until the end of 1999.) . Since these rules have been in effect, 125 restructuring orders have been issued. As of January 1, 1999, the number of municipalities in Ontario had dropped to 586 from 815, and the number of municipal councillors had been reduced by 1,059. Other restructuring initiatives ordered to date which will come into effect by January 1, 2001 will further reduce the number of municipalities by 53, and the number of municipal councillors by 238. Property taxpayers are expected to save more than $220 million a year as a result of reform activity that has already taken place. /2 79 - 2- Proposed chanaes . The proposed legislation and regulations would: Allow for the appointment of commissions for a further three years, unti I December 31 , 2002. Allow the Minister to appoint a commission, not just after receiving a request from a municipality, but after receiving a petition from at least 75 electors or 10 per cent of the electors in a municipality, whichever is less. (The earlier provision for petitions from residents applied only to areas where there is no municipal government. Those provisions continue to apply as well.) Require the Minister to implement locally-developed proposals if they achieve a prescribed level of local support, and if they comply with provincially-estab/ished principles and standards which will be set out in regulation. The Minister would be able to send back for further consideration any proposal that does not comply. (Currently the Minister must implement proposals that have the prescribed level of support, but there is no requirement that they comply with provincial principles or standards.) Allow a single elector in unorganized territory to call a meeting for the purposes of voting on a restructuring proposal, following the established rules dealing with notification and decision-making. (Currently at least 10 electors must vote on the proposal. Some areas are so sparsely populated that the required level of support could never be achieved.) -30- For further information, please contact: Karen Vaux Minister's Office Ministry of Municipal Affairs and Housing (416) 585-6932 Paul Jones Local Government Policy Branch Ministry of Municipal Affairs and Housing (416) 558-7270 80 Ministry of Health Ministère de la Santé ® Ontario Public Health Branch 8th Floor, 5700 Yonge Street Toronto ON M2M 4K5 Direction de la santé publique 5700, fue Yonge, 8e étage Toronto ON M2M 4K5 ·11· ",,~C· c···. . ~ t1'it¡lf:;C: ~ . ,'-. ,¡¡L~ V~V ¡.;:¡~tj Ji .,'~¡j{;!;~í..~ Telephone/Téléphone: FacsimjlelTé1écopieur: (416) 327-7392 (416) 327-7438 DEC 6 1999 COUNTY Of ELGIN ô-n!\.mr~Îtq'rp,"~\"'1 îH¡:~ ~;t::;~?1\t\('$P r,Uiv,·.·, ~,.,,,J,, ü ,,) ,oJ." h,,,,,; "" "'\., ,,,,',} November 24,1999 Mr. Rien VanBrenk Warden County of Elgin 450 Sunset Drive St. Thomas, ()ntario N5R5VI Dear Mr. VanBrenk: I am writing in response to your letter of May 5, 1999 submitting an application for the County of Elgin to become the board of health for the Elgin St. Thomas Health Unit. I would like to apologize for the delay in responding to your letter. I appreciate your commitment to mandatory public health programs and services and recognize the need of municipalities for flexibility in governance structures in order to achieve administrative efficiencies. The province is also committed to increased flexibility in the governance of public health service delivery where this serves the best interests of the health unit's residents. However, as you noted, your application is not consistent with the criteria set out in the Planning Framework- Govenlance of Public Health document as your municipality is not the consolidated municipal service agent for Elgin St. Thomas. As such, the potential for economies of scale may be limited. The Branch is currently reviewing your application and will be taking these principles into consideration. Should we require clarification or additional information Public Health Branch staff will be in contact with you. ..../2 81 7198-93 (95/06t 7530-4601 fer -2- Once again, my apologies for the delay in responding. We will be completing the .review of your application shortly and will inform you as soon as a decision is made. Yours sincerely, timm Colin O. D'Cunba, MBBS, MHSc, FRCPC Director, Public Health Branch and Chief Medical Officer of Health 82 COUNCIL CORRESPONDENCE - DECEMBER 16. 1999 Items for Information - (Consent AaendaJ 1. Rien & Helen Van Brenk, thanking staff and County Council for the gifts and flowers received at the Warden's Banquet. (ATTACHED) 2. Nellie Mezenberg, thanking Council for the Warden's Banquet invitation and gifts received on her retirement. (ATTACHED) 3. Steve Peters, MPP, Elgin-Middlesex-London and Phyllis Ketchabaw, Clerk, Town of Aylmer supporting the County's resolution requesting that the Ministry of Transportation re-establish a license-testing centre in Elgin County. 4. Hon. David Turnbull, Minister, Ministry of Transportation, responding to the letter from the County regarding the backlog for road test appointments. (ATTACHED) 5. Member Communication, A.M.O., 1) Federal-Provincial Agreement Achieved on Social Housing; 2) Provinces Introduce Further Red Tape Reduction Measures; 3) Property Tax Payers Hit Again. (ATTACHED) 6. Tony Clement, Minister, Ministry of the Environment, responding to Council's support for the Township of Severn's resolution requesting the provincial government provide grants and subsidies to municipalities for water and sewage infrastructure works. (ATTACHED) 7. Ernie Hardeman, Minister, Ministry of Agriculture, Food and Rural Affairs, responding to Council's support for the Town of Saugeen Shores resolution requesting the Ministry to put in place nutrient management regulation to monitor and enforce intensive livestock operations which involve environmental concerns. (ATTACHED) 8. James W. Knight, Executive Director, Federation of Canadian Municipalities, welcoming the County of Elgin as a member. (ATTACHED) 9. Gary McLeod, Project Manager, Hira General Contractors Ltd., re: Elgin Village Sewage Treatment Plant project. (ATTACHED) 10. Ken Verrel, President, Elgin Photographic Heritage Society, thanking Council for the Christmas dinner provided to it's members on November 23,1999. (ATTACHED) 11. Linda Andrew, Clerk-Treasurer, Township of Ashfield, re: Application Before the Ontario Drainage Referee. (ATTACHED) 12. Lyle Vanclief, Minister of Agriculture and Agri-Food, responding to Council's support of the Municipality of Chatham-Kent's resolution regarding low commodity prices and competitiveness in the agri-food sector. (ATTACHED) 13. Elgin Government Information Network Information Sheet. (ATTACHED) 14. Ministry of Natural Resources acknowledging receipt of the letter from the County regarding Hunt Camps. 83 fj-ß 15. Mary Kardos Burton, Executive Director, Health Care Programs, Ministry of Health, advising of the Ministry order formally designating the County as the delivery agent for land ambulance services. 16. Howard Hampton, Leader, Ontario NDP, regarding Council's correspondence to the Premier concerning the proposed "Fewer Municipal Politicians Act". 17. Steve Peters, M.P.P., Elgin-Middlesex-London, concerning Bill 25, "Fewer Municipal Politicians Act". 18. Mayor Joanne Brooks, City of St. Thomas, with copy of correspondence regarding the "Fewer Municipal Politicians Act 1999 (Bill 25)". Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ ~ Ontario Constituency Office: 542 Talbot Street SI Thomas, Ontario N5P 1 C4 STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Hon. David Turnbull Minister of Transportation 3rd Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 1Z8 Arc:: · ",'.J.'" ~~t. _. ._,.. '. i "'__~ -.c_' ~\;",,",~..i~...w:ôÍ '-.;,--~... NOV 16 1999 COUNlY OF ELGIN ADMINISTRAT!VE SERVICES Friday, November 12,1999 Dear Minister Turnbull; I am writing to bring to your attention a resolution from the county of Elgin regarding the terrible wait that residents of Elgin must face to secure a driving examination. The resolution calls on the government to re-establish a driver license testing center in the County of Elgin. I am strongly in favour of placing a driver's license testing center in Elgin County. At present, people in Elgin-Middlesex-London have to face a wait of several months to get an appointment for a driver's test. This is completely unreasonable. Driving students are more comfortable taking their test in an area that is close to home. As the Clerk of Elgin County wrote "the examination process is stressful enough and it is very intimidating for citizens to take their test in an unfamiliar area." I call on you to immediately reestablish a license testing center in Elgin County. Yours truly, S-L?L Steve Peters, MPP Elgin-Middlesex-London CC: County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5V1 TOWN OF AYLMER ID:519-765-1446 NOV 23'99 15:38 No.006 P.Ol TOWN OF AYLMER 4.6 'Ia11>,'\ 5treçt, Wc~l, Aylme,., 0"1"";0 NSI-f j)7 Office>: (519) 773-3164 !'..x: (51\» 765·1<116 Adminis(l'Rtiun; W""ddl GravC'S - Adm;,,;.l.../.r . Phylli. KcIÔ,.¡,.w· C¡"k November 23,1999. Honourable David Turnbull, Minister of Transportation, 3rd floor, Ferguson Block, 77 Wellesley Street West, TORONTO, Ontario. M7A 1Z8 Honourable Sir: Please be advised of the following resolution passed by Aylmer Town Council on Monday, November 8th, 1999: "That Aylmer Town Council endorse the resolution of the County of Elgin, and hereby petitions the Minister of Transportation to re-establish an examination centre in the geographical location of the County of Elgin, which Includes the City of St. Thomas and the Town of Aylmer, and that a copy of this resolution be forwarded to the County of Elgin, and M.P.P. Steven Peters; also, That Town Council supports the similar resolution of The Village of Casselman. and that they be so advised." Council is concerned with the tremendous backlog, and the inability to get an appointment. It is unreasonable to expect a person to wait several months. The examination process is stressful enough and can be very intimidating for citizens to take their test in an unfamiliar area. Also, concerned are our new drivers, our seniors, our classified drivers and our new residents. Please give serious consideration to the re-establishment of an examination centre in our area. We look forward to your favourable response. Yours truly, r~JW.1~~ Cle.g ) Phyllis Ketchabaw C.c. County of Elgin Elgin M.P.P. Steven Peters Vil]agc of Cassc]man Ministry of Transportation Office of the Minister Ferguson Block, 3rd Floor 77 Wellesley St. West Toronto, Ontario M7A 1Z8 (416) 327-9200 www_mto.gov.on.ca November 16,1999 Ministère des Transports Bureau du ministre Édifice Ferguson, 3 e étage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Z8 (416) 327-9200 www.mto.gov.on.ca ~~l ..t~~ ".m:mII" Ontario RECE\VED ~'ÌI~- \Ø]!Jl~m'W\ri¡F\f¡J.SI\'!j " . ......n..;¡,.,~¡~d'r;,~~!,œs ~. MM;'¡~:':r"p.u""HJ(l..~~,*,,:.,.·J; ¡f. ~n ti¡î~nt:<>-!:~'~\}~?>J," - - '~"'.-'~ ' Ms. Sandra J. Hefrrem Deputy Clerk, County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Ms. Hefrrem: I've received your letter of October 21, 1999 about the waiting period to book a road test in your community. I welcome the opportunity to respond. I understand your ITustration with the backlog for road test appointments. Unfortunately, the increasing numbers of applicants becoming eligible for their G2 exit tests resulted in unacceptable waiting times for appointments. This government is strongly committed to graduated licensing because it is saving lives and making our roads safer. Since the province first introduced graduated licensing, the number of collisions among novice drivers has dropped a dramatic 31 per cent and the number of injuries and fatalities is down 24 per cent. I'm pleased to report that I recently announced a series of measures that wiII reduce the waiting times for road tests, while maintaining our high standards for road safety and testing. The ministry is hiring 184 new driver examiners - more than double our current nllc'llbers. Once new examiners are hired and trained, the government wiII be offering 325,000 additional road tests per year. Rotating squads of substitute driver examiners wiIl fiIl temporary regional gaps in areas of greatest need. In addition, the ministry wiIl be opening select temporary road test facilities and will be making tests available on weekends. Many centres have already established automated booking systems that aIlow drivers to book their tests over the telephone. Weare expanding our caIl centre service with an easily accessible, province-wide, toIl-rree number. Changes that we have already made to the booking practices for road test appointments have increased efficiency and have enhanced the system's operations. .../2 86 -2- Finally, as of October 14,1999, if drivers have booked a road test and their licence has expired, the milÙstry will extend their licence until the date of their road test up to a maximum of one year. This means that they will no longer have to visit a driver examination centre every 90 days to renew their licence. I recognize that these measures will still take some months to fully eliminate the backlog. However, I'm confident that these measures and other changes that we have recently made will significantly improve our customer service while achieving our most important goal ~ driver safety. Thank you for sharing your thoughts and concerns on this issue. cerely, David Tumbull Minister 87 11/11/9923:13:16 EST; ASSOCIATION OF?-> 1 519 633 7661 CLERK-Elgin Co Page ElEI2 NOV-17-99 WED 06:07 PM AMO FAX NO. 416 971 6191 / r¥(' p, 01/01 Association of Municipalities of Ontario Member Communication Alert 393 Unlv81"1tty Avenue, Suite 1101 Toronto! ON M5G 1E5 Tel: (416) 971-9856·fax: (416) 971-6191 ema1!: amoOamo.mun[com.œm Please ensure that copies of this are distributed to all Members of Council For Immediate Action November 17, 1999 . Alert - 99/024 Federal-Provincial Agreement Achieved on Social Housing Issue: The Federal-Provincial agreement, signed today, devolves the administration of social housing from the federal to the provincial government and is the first step towards achieving municipal "say for pay" and program reform. Facts: Highlights of the new Canada-Ontario Social Housing Agreement: . Transfers the management and administration of projects funded under the non-profit, Urban Native, Rural and Native and Limited Dividend Entrepreneur programs to MMAH. CMHC retains responsibility for over 20,000 unilaterally-funded federal housing co-operative units, and funds and administers about 3,400 units in receipt of rent supplement assistance in these co-operatives. Ontario will receive social housing funding every year for the remaining term of the federal commitments for the units in the transfer portfolio. During the first year under the new agreement, Ontario will receive some $525 million. The federai housing commitments wi Ii begin to expire over the next 30 years. Requires the use of federal funds for housing purposes oniy. Sets out MMAH's authorities and responsibilities, such as standards and program modification; CMHC's responsibilities focus on reporting, and housing income limits. . Requires existing project operating agreements with third parties to continue to be legaily binding and changes can only occur by mutual agreement. Financiaily, the Province receives $58 million in one-time risk management funds, $30 million of which the Province has announced is being allocated to finance capital needs of projects transferred from CMHC. The anticipated savings ($50m) from the F-P deal is being set up by the Province as a rent supplement program which was announced earlier this year. AMO Action: · On the F-P Agreement: Since AMO was looking for transparent, 100% flow-through of federal money, it will be seeking clarification on what is happening to the remainder of the one-time risk management funds ($28 m). As weil, AMO wants assurance that MCSS will seek municipal input to the criteria for the $50 million rent supplement program since "local governments are closest to the people they serve and they know the needs of their communities." (MMAH Backgrounder Release: November 17,1999) · On Devolution and Reform: AMO has already provided advice to MMAH on municipal needs for a provincial-municipal devolution strategy. AMO will continue to press for answers on issues surrounding OHC, capital reserves, transition funding, human resources, etc. These are some of the critical information and decisions that municipalities need in order to properly plan for the assumption of administration. AMO expects that government to government discussions conceming devolution and reform will be expedited with the signing of the F-P Agreement. We will keep our members informed and will be using municipal experts to advance and protect the municipal interests in our work as tile reform process proceeds and to see as smooth a transfer as possible for social housing tenants. This information ;s available tl¡rough AMO's MUNICOM network at www.municom.colJ1. For more information contact: PatV¡¡nini, Director of Policy and Government Relations at (416) 971-9856 ext. 316 or Dino Zuppa, Policy Advisor at ex!. 342. 88 11/22/99 23:54:13 EST; ASSOCIATIon OF?-} 1 519 633 7661 CLERK-Elgin Co Page BB2 NOV-22-99 MON 05:37 PM AMO FAX NO. 416 971 6191 P. 01 ~~_ Association of Municipalities it of Ontario Member Communication For Your 6nformation 393 UnlveNtry AvenuG, Sullo 1701 TOr1)f'tto, ON MSG 1EB Tol: (418) 971-.....· r.o" (418) 971-<1191 Am.lI: amoOllmc.munlcam.com Please ensure that copies of this are distributed to al1 Members of Council For Immediate Attention November 22,1999 FYI - 991014 Provinces Introduces Further Red Tape Reduction Measures Issue: The Provincial government has introduced amendments to over 200 pieces of legislation, and created four new Acts, all in an attemptto reduce complexity and redundancies in government operations. Facts: Bill 11. the Red Tape Reduction Act, 1999 was introduced on November 4 to reduce red tape, to promote government through better management of Ministries and agencies, and to improve customer service by amending or repealing certain Acts and by enacting two new Acts that relate to municipal government. Many of the changes are simply housekeeping amendments, corrections of existing errors in legislation. or updating of terms and/or statutory references. The changes in Bill 11 that may directly affect municipalities include: · Amendments to the Ambulance Act move to a certification process rather the current licensing process for ambulanceoperators, and change the procedure bywhich municipalities must provide notification to the Minister when they assume responsibility to provide ambulance services. Details on these provisions are outlined more fully in AMO Alert No. 99/025 - November 18,1999. · The Municipal Act has been amended to remove the requirement for Minister's approval of by- laws relating to shore allowances or the closing, alteration or diversion of roads. Where a municipality has received money from the selling or leasing of a stopped up highway and 11as paid these funds into a special account under subsection 297(14), this money may be used for any purpose for which the municipality has authority to spend funds. · Amendments to the Planning Act will require single-tier municipalities to prepare an official plan, and require that notification be made of appeals or amendments to any official plan within 15 days of the deadline to file appeals. The District Social Services Administration Board Act has been changed to provide the Minister of Community and Social Services the power to make regulations that would allow for the dissolution of a board and for the disposition of the board's assets and liabilities. · The Insurance Act has been amended to streamline the powers and duties of reciprocal insurance exchanges. Requirements for licensing and provisions governing liquidity and surpluses are to be established through regulation. 89 ...12 11/22/99 23:55:B2 EST; ASSOLIATION OF?-} 1 519 b33 76bl LLERH-EIgin LO Page BB3 NOV-22-99 MON 05:37 PM AMO MGmber Communication - FYI: FAX NO, 416 971 6191 p, 02 Provinces Introduces Further Red Tape Reduction Measures · Amendments to the Day Nurseries Act and the Ontario Works Act, 1997 ensure that municipalities have the requisite authority to enter into agreements with delivery agents to provide services under these Acts. · Changes to the Aggregate Resources Act clarify when licences for pits and quarries can be issued under zoning by-laws, and clarify the relationship between provincial and municipal rules governing aggregate operations, · The Niagara Escarpment Planning and Development Act is amended to remove the requirement for an advisory committee to represent municipalities, to change the requirement for plan reviews from a five year to a ten year process. The Minister of Natural Resources may also delegate the authority to issue development permits to staff of the Niagara Escarpment Commission. New Acts: · Licence Appeal Tribuna' Act, 1999 establishes a Licence Appeal Tribunal that will assume responsibilities for hearings conducted underthe Child and Family Services Act, the Day Nurseries Act and the Intercountry Adoption Act that were formerly conducted by the Child and Family Services Review Board. The Licence Appeal Tribunal will also conduct hearings previously held by the Commercial Registration Appeal Tribunal, the License Suspension Appeal Board and the Private Vocational School Review Board, · Ontario Lottery and Gaming Corporation Act, 1999 establishes a new corporation, the Ontario Lottery and Gaming Corporation, to replace the Ontario Casino Corporation and the Ontario Lottery Corporation. All the assets and liabilities of the two former corporations, as well as members and staff, will be assumed by the new OLGC, Action: AMO will be providing comment on the various pieces as the Bill progresses through subsequent readings, and will advise of any changes. A complete First Reading version of Bill 11 as introduced is available from the website of the Ontario Legislative Assembly at www.ontla.on.ca/Documents/documentsindex.htm. This information is available through AMO's MUNICOM network at www.municom.com For more Information contact: Casey Brendon. Policy and Government Relations. at ex!. 341 For transmission problems, contact: (416) 971·9856 90 11/23/99 23:32:43 EST; ASSO~IATIOH OF?-) 1 519 633 7661 ~LERH-Elgin ~o Page BB2 NOV-23-99 rUE 05:49 PH AHO Member Communication FAX NO. 416 971 6191 P. 01/01 ;-. ~0 Association of " !.~^, '\,1 Municip~litie5 't"r 'ofOntano Alert 393 Unlv01$1ty Avenu.. Suite 1701 Toronto. ON M5G 1 ES Tel: (418) 911-9B5S . f8x: (418) 97H191 ømQlJJ: amO@amo.munlcom.com Please ensure that copies of this are distributed to all Members of Council For Immediate Action November 23, 1999· Alert. 99/027 Property Tax Payers Hit Again Issue: Since, Wednesday, November 17, 1999, municipalities will have received an array of information regarding the four Provincial announcements, "Canada and Ontario Sign Social Housing Agreement," "$300 Million Savings for Ontario's Taxpayers." "Ontario Meets Homeless Commitments," and "Ontario Announces Expansion of Workfare Program." Facts: Municipal governments have been hit with several provincial announcements over the last week, while some are helpful others represent further downloading. For example, the implementation of the $50 million rent supplement for low income and special needs housing tenants will help with the overwhelming affordable housing crisis, On the other hand, the Province is: · keeping $28 million of a $58 million risk allowance from the federal government while setting up a $30 million capital reserve fund for the devolved federal housing stock · preventing the collection of child care fees from parents costing municipalities up to $25 million · financially penalizing municipalities for not meeting the doubled community placement targets for Ontario Works In response to the announcements, the Association of Municipalities of Ontario Is questioning the Province's commitment to a "successful municipal-provincial partnership." "On numerous occasions, the Province has indicated that a sUccessful provincial-municipal partnership is the premise for the effective and efficient delivery of services," said AMO President Michael Power. "These recent Provincial announcements put the partnership and the programs at risk". "The Province continues to move forward and implement policies without meaningful partner input and without acknowledging the municipal capacity or the program effectiveness of some reforms". Michael Power said, "The Province intends to double Ontario Works community placement targets without any discussion on the cost or effectiveness of community placements as opposed to additional childcare and employment training emphasis". "The announcements imply that the municipal property tax base is able to bear this additional financial downloading and this clearly is not the case," stated Power. "I call on the Province to discuss the capacity of municipalities to handle this and any other surprises that the province may be contemplating." TIJis information Is available through AMO's MUNICOM network at www.municom.com. For more information, please contact: PatVanini, Director of Policy and Government Relations at (416) 971 ~856 ex!. 316 or Dino Zuppa, Policy Advisor, at ext 342 Transmission problems: 416-971-9856 91 Ministre ~.. ..,r;:::;::::¡JI". Ontario Ministry of the- Environment Minister MilÌistère de' l'Eri.vironne_inent' ~ 135 8t ClairAvenUeWest Suite 100 Toronto ON M4V 1 PS ~ WWW.ene~goV.on.ca 135, avenue St Glair ouest Bureau 1 00 Toronto ON M4V IPS W'ÑW.ene.gov.on.ca =H".';J ,~;~. ". . o-,,!'If~'" ""-., .~~-~-~ ~:J November 5;J999 NOV 18 1999 COUNn' OF ELGIN. ADM!NISTRß\TIVE SERVICES , Ms. Sandra J. Heffren Deputy Clerk The COunty ofElgin 450~un~etDrive St. Thomas, Ontario N5R 5Vl Dear Ms. Heffren: Thank youfor your letter of September 29, 1999, infòrmÍng nìeabout your Counçil' s support for the TOwnship of Severn resolution requestingthàt the provincial govermnent provide grants and subsidies to municipalities for water and sewage infrastructúre works. . '- - ."" .'- IUIlderstandand appreciate yourèonçehwaboutthe costòfwater and sewage services.. As you maybe aware, however, the provision ofwater!!lld sewage services has alwáysbeen a municipal respo!).sibility,and it isthis ministry's position that it is incumbent upon the l1).unicipality to pursue . w!lYs and meanS to. address local \Vater and sewage system issues. . . You are probably aware that the ProVincial Water Protection Eund(PWPE) was established.bY thisgovemment to addr.esswater and sewage infrastructúre probleIIls which pose an immediate environmenW or public health hazard. This ministry received 225. applications forconsti-uction project funding assistance by the program's Octòber 1997 application deadline. We have ann." ·.ôl.Íl1ce. d. fund.inga.ssi. stance fora t.o. Wof74 constru.crlon. pro..~.· e..cts,. With the hi."ghest priority.. ratings, in 6f municipalitiesin 1998. AllPwPF funds are èurrentlyallocated, and .at this time, my ministry has no other funding mechanism in place to assist With water and sewage infrastructúre works, ...2 92 $; 0761G (07/99) 100% AecycledGhlorine Freë; Made-[n Ganaaa Ms. Sandra J. Heffren Page 2. Thank you, again, for bringing your concerns to my attention. c: The Honourable Michael Harris Premier The Honourable Ernie Eves Minister of Finance Mr. Michael Fenn Deputy Minister of Municipal Affairs and Housing MIN99-65724 Q7 1-J Minister of Agriculture, Food and Rural Affairs ~ Ontario Ministre de l'Agriculture, de I'Alimentation et des Affaires rurales HOV 2 ~ 1999 Queen's Park, Ontario M5S 183 R ,-c-c"-,:~--- ;'¡·'~·-:i¡:·!-'-- ':0 , ~ \::¿/ ~~-C)_~, ,,=:;:1\., , ~ Ms. Sandra J. Heffi'en Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl NQV 29 1999 OUN1'f OF ELG!N C _., ,C" F·C:'r.':f:Fg -"'1I"O>~f\~~nc1'RÞ;.l t\it, \:!=~ ,.'-"--'" AUt\i'm'Jtw ~ .- Dear Ms. Heffren: Thank you for your letter of September 29, 1999 on behalf of the County of Elgin supporting Resolution No. 327-99. I understand your concerns. While there appears to be growing support for some fonn of provincial legislation that enables municipalities to regulate manure from large livestock facilities, there is by no means a consensus. Amending existing or developing new legislation is a challenging and time consuming task. Your resolution to support the resolution of the Town of Saugeen Shores will be given due consideration as staff of the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) work with the various stakeholders on this issue. If you or Council would like to discuss this issue further, please contact Mr. George Garland, Manager of Engineering and Technology with OMAFRA in Guelph, Mr. Garland can be reached at 519-826-3560. Ernie Hardeman Minister cc: The Honourable Tony Clement, Minister of the Environment and Minister of Municipal Affairs and Housing Mr. Michael Power, President, Association of Municipalities of Ontario Ms. Molly McDowall, Town of Saugeen Shores Council 94 Féderàtion ofèanadI¡}n'Municipalities Fédérati0ll-pan~dienne dismugicipalités " .':. ~",ijQ~lí1~tF\ ~~0¡s;j%I~ì'J ~i~~~~~' :-, -, NovemÞer 30; /1999 . DEC 1 1999. COUNTY OF ELGIN . n' ",,¡;~"'fRþ. TNE SER\~CES &l?f::,l:H;.ttv' ¡ ~,', ',~ , " Mr$.SåndraJ.Heffrem Deputy Clerk· County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Deputy Mayói- S~ S}inara Marysto\vn, N¿~oundlaild and Labraclór P~eS:ident Présidcnt -', ,- FCM: Harne~sing MuniciþalCapadty to Advancé . Canada's Quality of Life·. QearMr$. Heffr~n: C?rindII()f J~~nii~Monaghaií Kitimat,':BrîtishCo!umbia Fi~st:Viœ-Prcsidcrit p;~'iniè!e Vice-pr€sidenic, CòuncilIor JackLayion Toronto, Oritariö Second ViCe-Pré~idcnf Deuxìème vice':'prêsident ILis withgréåtpleasUr(> that we welcome the Gounty of Elgin¡othe FederatiolÌof c;anadian Municipalities (FCM).As a.. Municipal Memberyou are partofa growing national andintemational. network of municipalgovernment¡;and .Òther organizationsworkin~. to advance municipalipterests. FC;[v1'.s missign is to provide. your municipality with the to()lsand sUpportpeed~d tQ mai.ntain .and improve canada's qUality.of life. ..". . . -, '- " . " ,'.,' - ' Maire supplé;mtélaudeÇan_6n Q~ébec(Qúêbec) l'résidcnt.sómnt Past-Pi:esiderí~ , " , FCM's . succes.ses$uch. as the qr%.. GST reb¡;¡teand . the c¡;¡nadq Infrastructure WorksPrograrnenhancemunicipal fisælcapacity. ()ur publications highlight municipal innovations frol)l across Ca.nada and. around the worlel. Our Policy Department works to ensure that federal policies are. supportive of mun.ieipal in~titutions.lnfacilitatingt~einterc:hange between the private sector and.m.un.ic. ipal governm.ent, FGM's..Gorpo. rat.a Se.rvices Department. he.lpsinform municipal .gOvernments about produ¿ts. ánd services thátenhance municipal · seryice¡delivery. .. . . . NdcrmanJohn ~cllI)]'al GaIgary,Alb~~tâ - Third Vice"Pre.Sident Troisièmé vî2e;présidei-lt Jañi~s:,¥ Knig~'~ ExcèUtÎveDirectOr, _"c' ' . . . Enclosed is aninvoicè for $4,694,63. .FCM membership fees are based .on population. County governments bec;ome Municipal Membe¡rs when all... m~nicipaliti~s withintheir boundaries hàve paid theirpercapita mel)lbership fee, · or when the Gountygovernrnenfpays tITe per capita membership fee fortheentire G9untypopulation. ·Inth.at case: by virtue of the per capita fee. P?idbythe · County, ¡;¡II first tier municipal governmerlts and the county government each become full members. .. - -.;':,-:,' [)iœcteur:généra! To sµnlmarize,tha· Municipal Membershipfeefor thêtounfy's enti.re ·population.can be paid byeitherof these. two options. As discùssed.V1Iith Dartene Smiley, population fees a{e based on 1996 Censúsfigures. Acopy of the populatiqn èoùntforttìeGounty of Eígin from the Census is. attached as req uéstèd. <Ð 24,r:ueClàrenceS~eet,OttaWa,9ntarioK~~}P3. ,',',. Tel~p,~one/féléphone;(6Ù) 2~1~5221' F¥élécppîcur: (613) 2*i~7440 IO,tert1!Jl¡on~ Office/!3~reau international: ,_ _ _ _", ,_._ Telephq'ner.rélépho~e: (613) 24h8484 ~ Favréiéç~pieur;-{91:?) 241-7117-; WW\v.fcriÌ.ca . 9S -2- , . - , ,-. -' .; - - -, .. - . -'. - . . . Membership offers the oppórtimity to work hand in hand with municipal . govemments across the country and includes special rates at FCM conferences aild events; hi-monthly copies of Forum--Canada's national. muniCipal affairs magazine--andfrequent úpdates on evolving municipal issues. You may also access FCM's Natiol)àlPostal Program with Canada Post, which offers preferred· rates on Unaddressed Admai/, Priority Courier and Xpresspost services. You wiU . be c9ntacted shortly and issu.ed your Canada Post customer. number and CustomérGuide.· Contact Lise Landrlau at (613)734-2823 or fax (613) 734-2982 for more information. . .... ····Jk····~ . .. . . . :~. .~ . . - '.. ( 96 -101- Population and Dwelling Counta, for Canaua Dlvlalona, Cenaua Subdlvlalons (Munlclpalltlaa) and Dealgnated Placea (1) (2), 1991 and 1996 Censusas -100% Data Tableau 10. Chlffres de population et des logements, divisions de recensement, subdivisions de recensement (munlclpalltés) at localltés dóslgnóaa (1) (2), recensemanta de 1991 et 1996 - donnóealntógralea CSDI DPL type Genre de SDRI LD COthrane District Ab1t1bf 70 8lack. River-Matheson Cochrane Cochrane, Unorganized. North Part , Jogues 'Cochrane. Unorganized, South East Part 'Cochrane, Unorganized, South West Part Constance Lake 92 factory Island 1 fauquier-Strickland Flying Post 73 Fort Albany (Part) 67 Glackmeyer lIearst -"Iroquois Falls Kapuskasfng ';Mattice-ValCotê Moonbeam Moose Factory 68 ."Moosonee Development Area Board ;:NewPost69 New Post 69A Opasatika Smooth Rock Falls ;-TilllTlins Va} Rita-Harty Duffertn County Amaranth East Garafraxa East Luther Grand Valley Melancthon Mono iMulmur Orangevflle Shelburne Durham Regional Municipality t Ajax Brock C1ar1ngton Osh.awa Pickering Scugog Scugog34f IIxbridge Whitby Elgin County *' :1 Aldborough u';¡¡~~: nutton MaJahide .' "tB,,~ell Port Stanley 1991 VL R VL T TP . T TP VL VL VL T T 1.095 478 1.102 6,857 1,863 657 3,118 979 848 1.066 814 4,939 2,326 A 93.917 113 3.451 4,585 4,020 A 408 38 o 517 1.125 746 o A 1.199 1,068 6,079 5,999 10.344 1.015 1.330 o 1,213 o A 5 A 388 2.043 47,461 1.178 39.897 3.156 2.002 2.559 A 2.447 A 5,782 2,591 17,921 3.439 A 409.070 57,350 1l.057 49.479 129,344 68,631 17,810 26 14,092 61.281 75.463 A 3,889 A 6.244 4.309 1.404 A 2.318 A 1.218 A 6,000 883 2.223 Population 1996 1.110 , 1.106 7.041 1,892 638 3.151 1,007 903 1.069 824 5.036 2.400 93,240 92 3.220 4.443 4.187 422 29 2 596 1,286 684 o 601 1,092 6.049 5.714 10,036 935 1.322 o 1.939 o 71 349 1.982 47.499 1,112 45.657 3,450 2.084 2.773 2.607 6,552 2.903 21,498 3,790 458.616 64,430 11.705 60.615 134,364 78,989 18.837 , 15.882 73.794 79.159 4.042 7.018 4.721 1.632 2.288 1,315 6.255 1.023 2,499 Land area In aquare kllomatrell Dwellings, 1996 1996 Superflcle Logements, des terres e 1996 kllomètres carrés, 1996 % change Variation en% 1.4 , 0.4 2.7 1.6 -2.9 1.1 2.9 6.5 0.3 1.2 2.0 3.2 -0.7 -18.6 -6.7 -3.1 4.2 3.4 -23.7 15.3 14.3 -8.3 -49.9 2.2 -0.5 -4.8 -3.0 -7.9 -0.6 59.9 1320.0 -10.1 -3.0 0.1 -5.6 14.4 9.3 4.1 8.4 6.5 13.3 12.0 20.0 10.2 12.1 12.3 5.9 22.5 3.' 15.1 5.8 , 12.7 20.4 4.9 3.9 12.4 9.6 16.2 -1.3 8.0 4.3 15.9 12.4 426 ! 429 2.651 726 252 1,402 485 347 425 301 1.951 973 34.589 25 1.216 1.769 1.426 143 12 1 182 295 260 o 134 356 2.341 2.185 3.932 342 544 o 545 o 19 129 752 17.737 375 15.368 1.106 657 923 885 2.156 1,026 7.275 1.339 154,310 20,388 4,172 20.127 49.691 24.048 6.460 , 5,387 24.037 28.694 1.444 2.572 1.519 537 814 472 1.768 379 1.079 Population density per square kllometre, 1996 CSD population rank, 1996 Rang de la population des SDRI 1996 Denalt' de la population au kllomètre carr'. 1996 National Provincial 1.76 63.84 1.88 5.92 157.28 38.18 6.07 256,95 2,17 1.86 2,05 6,40 5.48 145 618.01 76.66 1 169.95 6.83 136 598,73 71,23 62.17 555.12 51.05 2.99 427.35 58.10 2.50 450.78 96.85 689,94 83,92 410.90 230.41 178,70 529,01 21.25 1.25 327.84 203.99 3004.39 377.33 1490.31 265,32 165.13 162,13 312,19 279.08 288,52 14,07 3.87 2489.62 67,70 417,92 607.79 143.41 226,52 464.64 2.41 416.24 142.99 1 884,17 321.41 5.85 243,67 5.91 292.44 2.02 261.65 1.57 3.79 630.7 t 588.3 1 189.4 12.0 16.7 519.1 3,9 416,1 574,7 402.0 786.9 438.0 0.6 1.2 2.8 650,5 5.' 0.5 11.7 430.1 1.6 240,4 2.4 62.5 8.3 119.6 2.3 5.7 30,6 13,0 12.6 17.1 8.4 23,S 10,1 1527.9 979,3 184,2 951.7 28.0 99,7 936.9 348.7 40.5 , 38.2 516.1 42.0 12.6 1 199.7 19,4 276.1 7,8 651,0 23.9 651.6 659.4 2291 2294 543 1573 3184 1083 2445 2633 2341 2787 731 1326 3.7 5012 1069 818 861 5319 5573 3306 2063 3068 5615 3287 2310 625 660 402 2577 2033 5615 1544 5615 5100 4104 1527 100 2286 R T' T UNO LS8 UNO UNO R R TP R R T' T T T TP T' R T' R R TP T C TP T' TP T' TP TP TP T T T TP T C T T' R T' T T' T T' VL TP VL T' VL VL 56,8 1.1 9.7 15,8 2.9 1017 1464 1196 1253 583 1153 188 .41 76 351 81 27 55 212 265 63 883 545 770 1747 1361 2037 604 2406 1284 See oote(s), endnote(s) and abbreviatlon(s) at the end of the pubHcatlon. - Voir nota, note(s} de fin de document et abrévlation(s) à la fin de la publication. Statistics Canada - Cat. No. 93-357-XPB Population and Dwelling Counta 97 597 598 175 457 704 334 621 649 605 665 228 394 865 325 257 267 881 890 717 557 693 893 715 601 198 208 135 642 54' 893 451 893 867 785 448 44 595 311 432 360 375 186 348 69 285 36 120 37 15 30 77 96 33 274 176 239 4'2 405 551 193 613 385 Statistique Canada - no 93-357-XPB au catalogue Chiffres de population et des logements -102- Table 10. Population and Dwelling Counta, for Census Divisions, Coneue ¡ubdlvlelone (Munlçlpall!lea) and Deelgnated Placee (1) (2). 1991 and 1996 Cansueee -100% Data . Tableau 10. Chlffres de population st des logements, divisions de recensement, subdivisions de recensement (munlcipalités) at localltés déelgnées (1) (2), recensementa de 1991 et 1996 - donnéeslntégralee CSD Population Land area Population population rank, In square density per 1996 CSDI Idlometr.s, square DPL Dwellings. 1996 kllometr., Rang de type 1996 1996 fa population Superflcle des SDR, Genre % Logements. des terrEts en Denslt' de 1996 de change 1996 kllomMre8 la PO~Ulatlon SDAI 1991 1996 - carré., au k lomètre LD Variation 1996 carni,1996 Natlon!1 Provincial en% South Oorchester TP 1.687 1,899 0.6 633 131,57 14,4 1570 Southwold TP 4,351 A 4,282 -1.6 1.408 300,15 14.3 844 Springfield VL 627 741 18.2 216 1,48 500,7 2942 ~ St. Thomas C 30.332 A 32,275 6.4 12.702 32,22 1001.7 137 1f~ - Vienna VL 481 490 1.9 167 2.83 173,1 3610 West Lorne VL 1.477 1.531 3.7 607 2.13 718,8 1849 Yarmouth TP 7,820 A 7.148 -8.6 2,377 275,48 25.9 536 Essex County 327.365 350.329 7.0 132.110 1861.49 188,2 131' Amherstburg T 8.921 10,245 14.8 3.643 11.26 909,9 395 Anderdon TP 5.502 5.730 4.1 1,850 92.78 61,8 658 205 Belle River T 4.298 4.531 5.4 1.617 3.56 1 272,8 798 245 Colchester North TP 3,751 4,000 6.6 1.422 134,52 29,7 894 277 Colchester South TP 5.292 5.846 10.5 2.101 143.56 40,7 643 20' Essex T 6.759 6,785 0.4 2,532 6,48 1047.1 561 180' Gosffeld North TP 4,234 4.768 12.6 1.527 117,06 40.7 767 238 Gosffeld South TP 7,380 7,650 3.7 2.672 123,31 62,0 504 163 Harrow T 2.584 2.806 8.6 981 2.75 1 020.4 1191' 359 Kingsvflle T 5.716 5.991 4.8 2,230 4.27 1 403,0 62' 199 LaSalle T 16.628 20.566 23.7 6,573 65.61 313.5 193 71 leamington T 14.140 A 16.188 14.5 5.767 10,63 1 522,9 253 90 Maidstone TP 9.922 11.770 18.6 3.934 181.45 64.9 350 119. Halden TP 3.155 3,298 4.5 1,279 83.92 39,3 1051 318 Hersea TP 8.556 A 9.201 7.5 2.996 253,67 36.3 428 140 Pelee TP 272 283 4.0 138 43,27 6,5 4340 802 Rochester TP 4,460 4.458 1.696 137.26 32,5 814 253 Sandwfch South TP 5,349 6.618 23.7 2.052 nO,41 59,9 575 18' St. Clafr Beach VL 3,476 3.705 6,6 1.227 3.13 1 183.7 961 269.: Tecumseh T 10.495 12,828 22.2 4,153 6.17 2 079.1 323 110\ Tilbury North TP 3.350 3,591 7.2 1,454 110,48 32,5 985 298 Tilbury West TP 1.690 1.777 5.1 621 95,65 18,6 1647 469 Windsor C 191,435 197.694 3.3 79.645 120.29 1 643,5 17 10 Frontenac County 129.089 136.365 5.' 54.143 3 819.71 35,7 Barrie TP 728 822 12.9 359 216.29 3,8 2792 Bedford TP 927 1.112 20.0 454 306.43 3.6 2286 Clarendon and Mf11er TP 473 545 15.2 238 439.91 1.2 3442 H1nchfnbrooke TP 1.117 1,328 18.9 470 286.78 4.6 2030 Howe Island TP 419 481 14.8 191 35,48 13.6 3641 Kennebec TP 765 968 26.5 389 295.85 3,3 2519 Kingston C 56,597 55.947 -1.1 26.627 29.64 1 887.6 89 Kingston TP 39,791 43.756 10.0 15.007 20B.88 209.5 108 Loughborough TP 4.489 5.046 12.4 1.742 211.96 23.8 729 Olden TP 811 906 11.7 343 269.00 3.4 2627 Os. TP 1.361 1.413 3.8 563 187,07 7,6 1945 Palmerston and North and South Canonto TP 393 406 3,3 184 531,91 0,8 3906 Pittsburgh TP 11.447 12.902 12.7 3.810 208,28 61,9 322 Portland TP 4,734 5,085 7.4 1.782 219.40 23.2 724 Storrington TP 3,940 4,468 13.4 1.543 237,45 18.8 810 Wolfe Island TP 1,097 1.180 7.6 441 135.38 8.7 2181 Grey County 84.071 87.632 4.2 34.430 4505.01 19,5 Artemesia TP 2,538 2.881 13.5 1,161 274,86 10.5 1166 353 Bent1nck TP 3.463 3.597 3.9 1,291 310.05 11.6 982 29/. Chatsworth VL 521 522 0.2 195 0.91 573.6 3522 735 Coll fngwood TP 3.390 3.904 15.2 1,786 281.07 13.9 918 280: Oerby TP 2.818 2,891 2.6 1,007 167,40 17,3 1158 351 Dundalk VL 1.677 1,776 5.9 673 1,87 949,7 1649 471 Durham T 2.558 2.641 3.2 1,097 4,62 571,6 1239 369 Egremont TP 2,485 2.679 7.8 901 302.41 8.9 1231 367 Euphrasia TP 1.427 1.513 6.0 584 305.57 5.0 1869 514;- Flesherton VL 543 625 15.1 261 3,78 165.3 3220 711 Glenelg TP 1,871 2.136 14.2 790 281.30 7,6 1441 429 Hanover T 6,711 6.844 2.0 2,834 6.49 1054,5 554 178 Holland TP 2.792 2,904 4.0 1,075 287.07 10,1 1150 347 Keppel TP 3.612 4.042 11.9 1.458 389.69 10,4 883 27' Markdale VL 1,370 1.354 -1.2 593 3.74 362,0 2006 544 Heaford T 4.520 4.681 3.6 2,020 7,43 630,0 775 240 Neustadt VL 551 568 3.1 232 2,91 195.2 3364 m Honnanby TP 2.797 2.678 -4.3 948 283,04 9.5 1232 368 Osprey TP 1.950 2.247 15.2 811 294.09 7.6 1383 412 Owen Sound C 21.674 21.390 -1.3 8.932 23.69 902.9 189 70' Proton TP 1.850 2.005 8.4 702 337,54 5.9 1514 444 See note(s}, endnote(s) and abbrevlatlon(s) at the end of the publication. - Voir nota, note(s) de fin de document et abrévlation(s} à la fin de la publication. Statistics Canada - Cat. No. 93-357-XPB Statlstique Canada - no 93-357-XPB au catalogue. Population and Dwelling Counta Chiffres de populetion et dee logemenls 98 GENERAL CONTRACTORS 63 Gaylord Road, P.O. Box 511, St. Thomas, Ontario N5P 3V6 Phone (519) 633-2670 Fax (519) 631-9154 RECEiVED Decem ber 1, 1999 County of Elgin 450 Sunset Road St. Thomas, ON N5R 5V1 GtC 2 \999 CO~!~ -r~\~f-E~~~\CEß D'" f!~I'Ú~""" ~. rtj~ ï ~ '? """ - A ,\¡I'lh.:.~;,,)" ~ r-~ ,,~¡". Attention: Mr. Mark McDonald. C.E.O. Dear Mark: Some twenty-five years ago we began Water Purification and Water Pollution Control Plant projects. We have completed 19 such projects to date ranging in size from $8.5 million to $500,000. In recent years we have been invited by Ontario Clean Water Association (OCWA); the replacement agency for the Ministry of Environment; to be involved with the Design Build program OCWA is currently innovating in Ontario for the construction of new and upgrading of old Water Pollution Control Plants. The selection of our firm as a Design build Contractor for the Government of Ontario is a privilege bestowed on only a handful of Contractors in Ontario. We are currently in the in the process of completing a Joint Venture (KMKlHIRA) Design Build project in Belle River, Ontario, valued at $8.3 Million. Our experience and expertise in this field would allow us to provide you with a cost effective installation including: . Assessment and evaluation · Engineering · Approvals OCWA · Construction · Operational Training It is our undsistanding that the County of E!gin may be constructing a Sewage Treatment Plant as part of the Elgin Village project. We would be please to provide you with preliminary costs and/or a Design Build package for this project. Y'""ß' ¡¿f:£¡. ~ea;; Project M;~rger GM/cb 99 GENERAL CONTRACTORS 63 Gaylord Road, P.O. Box 511, St. Thomas, Ontario N5P 3V6 Phone (519) 633-2670 Fax (519) 631-9154 Summarv of Sewaae & Water Treatment Plants Under Construction or Completed Proiect Description Dunneville WTP Upgrade Cayuga Reservoir & Pumping Station Kettle & Stony Point WTP Greenway PCC (London) Section 2 Expansin & Plant Upgrade Greenway PCC (London) Section 3 Upgrade Kettle & Stony Point - Construction of New WTP Village of Dutton - New WTP Town of Wallaceburg - Expansion & Upgrade of WPCP Village of Point Edward - Expansion & Upgrade of WPCP Town of Forest - Construction of New Wastewater Facility Town of Blenheim - Wastewater Facility - Civil Work Portion Horseshoe Valley Resorts WPCP Belle River-Maidstone PCP Upgrades Port Weller WPCP Upgrades Contract Amount $1,600,000. $1,600,000. $1,100,000. $6,100,000. $3,600,000. $1,500,000. $2,600,000. $6,100,000. $5,100,000. $5,600,000. $ 600,000. $1,500,000. $6,596,165. $2,900,000. 100 fPea4Mt'ð &~ fEnkW/o/the-G~~~cf/ß~ EfPoddy Qj wMh w tIuwtk the -G~ ~~ ~£UØtCiI Þ the ~ ~~wk:eAthe~o/the~~ttUti ~ thi4 weeIc. ¿§Tk4 tt.taJ. vø¡¡ knd o/the ~£UØtCiI ~ w ¡ive ~ w thi4 mo4l~ ~ wk:eA1ÚM køn ~jdaœþ~~. Qj~~<mæ~o-n the~IÚMßwuI itvø¡¡~. cA vø¡¡ ~~cf/ßoIiday EfP~ ið ()(M< wMh Þ all the -G~ ~~ ~£UØtCiI ~ wnd ~~fMthe ~EfP~~nøøJ'. cA~ ¿§TkanÆ f!/M£ ~r?(?& n\:''.,nfþ~ ¡¿~9 \C"33 IÔi,. r: 1\ \ / '~ t~ ~'~Zb/' t-'... DEC 3 1999 EfP~ COUNTY OF ELGIN ',""~ ('C"""ICES. ^D'"¡ít:t~TKÄ~ª\fC Jt'ji\1ti '~-, r. ~\JL1'g""" ~"\. Xøn §2}~ - ~~ c.9rM<ma EfPmid - EfP(!/'AW/n&U o/'~ W' W~'?7 101 TOWNSHIP OF ASHFIELD R.R. 7, LUCKNOW, ONT. NOG 2HO MRS. LINDA B. ANDREW, A.M.C.T. Clerk· Treasurer PHONE (519) 529·7383 FAX (519) 529·1024 ~C ....~ tÇ¡.·fp'· . -.. U """,J I'åÎÌ '""" ''2>- ~~. ~ NOTICE DEC 3 1999 COUNT'( ûf~alì~, rt.r^ ADMIN.lS1AATi\!E :-;ER\i!",!::J¡ TO: Ontario Lakeshore Municipalities affected by Municipal Drains FROM: The-Corporation of the Township of Àshfieid DATE: November 24,1999 RE: Application Before the Ontario Drainage Referee - Township of Ashfield This letter is to advise of an Application that has been brought before the Ontario Drainage Referee, naming the Township of Ashfield as a Respondent. This Application has the potential to have a significant impact on alllakeshore municipalities affected by municipal drains. In 1968 a Petition for a Municipal Drain was made and in 1969 a Report was done and a municipal drain was built. The outlet of this drain outlets into a natural water course which then outlets into the lake. There are several such drains within the Township of Ashfield and we are aware that there are several such drains in many neighbouring lakeshore municipalities. In 1963, an individual purchased a lot on the natural water course downstream from the outlet. They built a cottage on the natural water course which was then and is now a very wide and deep ravine. Over the years, there has been erosion to that ravine and these landowners are seeking compensation from the Municipality because they alleged that the municipal drain has created the erosion which has reduced their landholding and has caused them to move their cottage further away from the ravine. This matter will be dealt with by the Ontario Drainage Referee some time in early 2000. For more information in connection with this matter please contact the undersigned. Yours very truly, ~~ Linda Andrew, Clerk-Treasurer Township of Ashfield 102 Minister of Agriculture and Agri-Food Ministre de ¡'Agriculture et de I'Agroalimentaire ~=,c= """'m'V' !i!=C'" D· ¡í;jJ<t::::. "~¡¡;;;;J. '. .' nD:.v~ Ottawa, Canada K1 A DCS DEC 6 1999 COUNTY OF ELGIN AOM~f\\¡;3"fR.AT~VE SERVICES DEC 2 1999 Quote: 520296 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mrs. Heffren: Thank you for your letter of October 20, 1999 enclosing a copy of the resolution that you received from the Corporation of the Municipality of Chatham-Kent regarding low commodity prices and competitiveness in the agri-food sector. I appreciated having the opportunity to read this resolution. Markets for agricultural products are cyclical. It is because of this volatility that Canadian federal and provincial governments provide a package of farm safety nets. The federal government contributes $600 million to this effort each year, and provincial governments contribute an additional $400 million. This provides farmers with an ongoing $1 billion annually. These monies are used to help finance a three-part approach of assistance to agriculture: crop insurance, the Net Income Stabilization Account (NISA), and companion programs that are developed with each province to meet specific priorities. In addition to the $1 billion committed to the sector annually, the federal government committed an additional $900 million over two years for the Agricultural income Disaster Assistance (AIDA) program. Under the 60:40 cost-sharing principle, the provincial contributions bring an additional $600 million, fora total of$1.5 billion of new money. AIDA is intended to help individuals who, through circumstances beyond their control, are suffering severe short-term farm income losses. As well, on November 4, 1999, I announced that the Government of Canada is making a further $170 million available to cover negative margins under AIDA across the country. A good portion of farmers' negative margins will now be covered for both years of the prögram, 1998 and 1999. .../2 Canadã 103 Mrs. Sandra J. Heffren Page 2 As well, in 1999, producers will be able to choose a reference period on which to base their payments, either the previous three years, or three of the previous five years not counting the high- and low-income years. Another change will ensure that family and non-family labour are treated the same in calculating eligibility for 1999. These changes mean that a potential $1.78 billion in federal-provincial funding would be available to help farmers through two years of low international commodity prices and adverse weather. The changes are consistent with the advice I received from the National Safety Nets Advisory Committee. For your information, I have enclosed a copy of the press release and backgrounder dealing with the changes to AIDA. I am asking the provinces to join us under AIDA in covering 70% of producers' negative margins or undertaking equivalent measures. I will continue to work with the provinces and industry to find ways to help farmers, particularly those in the most difficulty. In developing new safety net programs, Canada must comply with its international trade agreements. While this is true for all countries, including the U.S. and European countries, it is of particular importance for Canada due to our heavy dependence on export markets, and more specifically on our trade with the U.S. Excluding durum, most years Canada exports approximately 75% ofthe wheat it produces. For durum, we normally export more than 80% of our production. Canada also exports a substantial portion of its beef and pork production. Given this dependence on foreign customers, it is essential that we adhere to international trade rules when designing our safety net programs. Failure to do so in the past has resulted in countervailing duties being applied to our agri-food exports. As we have seen, countervailing duties effectively offset the benefits to farmers of government programs. Instead, the benefit is captured by the treasuries offoreign governments. The Americans and Europeans, on the other hand, export much smaller proportions of their total agricultural output, and they have less concern about countervail action because it would not have the same negative impact. In the upcoming World Trade Organization negotiations, Canada will continue to press for lower subsidies so that farmers from all countries can enjoy higher market returns. The Canadian government is working to reduce farm subsidies and trade barriers all over the world to ensure that our farmers get the best possible price on export markets and, consequently, in the domestic market as well. I want to address the concern about concentration of the ownership of agricultural suppliers. The Competition Act establishes basic rules for the conduct of business in Canada. The Competition Bureau, which operates and administers the Act, is obliged to begin an inquiry when six Canadian residents lodge an application with them. .../3 104 Mrs. Sandra J. Heffren Page 3 The Act deals with abuse of price fixing to decrease competition unduly. In one case, a Canadian pesticide company was found guilty of conspiracy and another was granted immunity for voluntarily providing evidence. ' In closing, the agri-food sector is a very important part of the Canadian economy, and you may rest assured that I will continue to work with my provincial counterparts to ensure that it remains competitive. Yours sincerely, Enclosure 105 Agriculture and Agri-Food Canada News Release for immediate release SUPPORT BOOSTED FOR CANADA'S FARMERS OTTAWA, Nov. 4, 1999 - Minister of Agriculture and Agri-Food Lyle Vanclief today announced the Government of Canada is making a further $170 million available to the two-year Agricultural Income Disaster Assistance (AIDA) program, which raises federal emergency assistance to farmers above $1 billion. This is in addition to ongoing annual federal fann payments of $600 million. "Program changes I am announcing today will directly help many fanners who have been suffering in recent years," Mr. Vanclief said. "The federal government is working hard with the provinces to help Canadian fanners get through 1998 and 1999. We presume the provinces will maintain the 60:40 cost-sharing arrangement on total safety net expenditures." The most important change to the AIDA program will see a good portion of fanners' eligible negative margins covered for both years of the program, 1998 and 1999. This and other changes were made after extensive consultations with the National Safety Nets Advisory Committee comprised of fann representatives. For Canadian fanners, this announcement means an estimated $1.78 billion in federal- provincial funding would be available to get them through two years oflow international _ commodity prices and bad weather. In Saskatchewan, federal-provincial AIDA support would increase from an estimated $460 million over two years to about $585 million, assuming provincial participation in the new measures. Saskatchewan producers already have withdrawn $120 million out of $435 million that has been triggered from their Net Income Stabilization Accounts (NISA) for 1998. -" .../2 1+1 Government of Canada Gouvemement du Canada Canadã 106 -2- In Manitoba, federal-provincial AIDA funds would increase from an expected $154 million to about $221 million, asSuming again provincial participation. Manitoba farmers likewise have withdrawn $42 million of the $175 million triggered for 1998 in their NISA accounts. Overall, Canadian producers have so far this year withdrawn a total of about $274 million from NISA to maintain their incomes, up significantly from last year's withdrawals. "We will be asking the provinces to join us under AIDA in covering 70 per cent of producers' negative margins or undertaking equivalent measures," Mr. Vanclief said. "We will continue to work with provinces and industry to find ways to help farmers, particularly those in most difficulty." Mr. V anclief also proposed other changes to the AIDA program, including one which will allow producers to make a one-time choice in 1999 of a reference period on which payments are based -- either the previous three years or three of the previous five years where the high and low income years are not counted. Another change to the program will ensure family and non-family labour are treated the same in calculating eligibility for 1999. "Over the past year, we have seen governments and industry work together to face the income situation across the country. "We must now focus on the year 2000 and beyond, and the need to improve our safety net system to deal with the future," the Minister added. "Canada will also be pushing hard at the World Trade Organization talks in Seattle later this month to eliminate export and other subsidies that are hurting all our farmers' incomes." -30- For more information, media may contact: Sylvie Millette LeDuc Press Secretary Minister Vanclief' s Office Ottawa (613) 759-1761 Douglas Hedley Agriculture and Agri-Food Canada Ottawa (613) 759-7000 .+. Government of Canada Gcuvemement du Canada Canadã 107 BACKGROUNDER- FARM INCOME CURRENT SITUATION For many producers who have been affected by weak prices, there are signs of gradual improvement. Somewhat improved incomes are expected as a result of higher returns for some co=odities (e.g., durum wheat and cattle), payments for flood damage, higher NISA withdrawals and somewhat lower expenses than forecast in July. Agriculture and Agri-Food Canada and the provinces continue to monitor and assess farm incomes. GOVERNMENT OF CANADA SAFETY NET PROGRAMS Canada's safety net system is made up of Crop Insurance, the Net Income Stabilization Account (NISA) and specific provincial initiatives. The Government of Canada invests $600 million each year in these programs, with the provinces contributing an additional $400 million. CHANGES TO AIDA Through the Agricultural Income Disaster Assistance program, the Government of Canada is making available $1.07 billion to those farmers facing severe income declines in 1998 and 1999. With provincial participation, the AIDA program would now put $1.78 billion into farmers' hands. The federal government will work with all provinces to put in place the following changes: . Negative Margins. 70 per cent of producers' negative margins for 1998 and 1999 will be covered. Negative margins occur when a farm has a particularly bad year and the operation's variable costs, like fuel, maChinery repair and chemicals, exceed agricultural revenues. Provinces, it is presumed, will join the federal government in paying their 40- per-cent share of the negative margins or its equivalent. -+ For those producers who had a negative margin (loss) in the 1998 claim year, the AIDA AdminiHtration will begin reprocessing applications as early as December 1999. -+ Producers who have not submitted an 1998 AIDA application and who have a negative margin in 1998 are eligible to submit a completed 1998 application by December 31, 1999. -+ In accordance with the guidelines established, 70 per cent of a producer's negative margin will be covered for the 1999 program year. Pro-rating of 1999 AIDA payments may be required and Will be determined based upon the volume of 1999 applications. . Choice of Reference Period. Producers will be able to make a one-time choice in 1999 of the reference period on which payments are based. That is, either the previous three years or three of the previous five years (Olympic average) where the high and low income years are not counted. ...Iii 108 -n- . Family Labour Treated the Same as Non-Family Labonr. In calculating the 1999 program margin, family and non-family labour will be treated the same. . Modified Accrual for all Farms for the 1999 Program Year. In provinces where the federal government delivers AIDA, producers may use a modified accrual accounting method for calculating the reference margin provided they have supporting financial records. For those farmers in need of immediate funds, 1999 interim application forms are available. Producers are eligible for an advance payment of up to 60 per cent of their estimated payment under the 1999 AIDA program. Applications are being processed as quickly as possible. Applicants' 1998 forms must be processed before producers can apply for their 1999 interim payment. NET INCOME STABILIZATION ACCOUNT (NISA) The NISA program is designed to improve a producer's long-term farm income stability; Under the program each year, producers can deposit up to three per cent of their Eligible Net Sales into their NISA account and receive matching federal and provincial government contributions. There is more than $2.7 billion in NISA accounts. For the 1998 stabilization year, over 105,000 Canadian producers have approximately $1.1 billion available for withdrawal. In Saskatchewan, almost 44,000 producers bave $315 million rem"ining of the $435 million triggered for 1998 available to them, while more than 15,000 producers in Manitoba have $133 million remaining of the $175 million triggered for 1998 for withdrawal. CASH ADVANCES Another federal program available to farmers to help them manage their income situation is the Advance Payments Program. TIlls program allows producers to market their crop later in the season when the market conditions could be more favorable. The federal government pays interest on the first $50,000 producers borrow. Producers can borrow up to $250,000 through the program. To date, an estimated $468 million in advances have been issued. NATIONAL SAFETY NETS ADVISORY COMMITTEE Members of the National Safety Nets Advisory Committee include representatives of the Canadian Federation of Agriculture and its member associations, the Canadian Cattlemen's Association, the Canadian Canola Growers Association, the Canadian Horticulture Council, the Canadian Pork Council, Pulse Canada and the Western Canadian Wheat Growers Association. 109 YOUR GOVERNMENT INFO NET! ELGIN GOVERNMENT INFORMATION NETWORK Your community information resource centre, the Elgin County Public Library (ECPL), in partnership with Human Resources Development Canada (HRDC), proudly present a new and exciting approach to developing and cultivating the human resources of Elgin County-through the Elgin Government Information Network! If you need help... Looking for work Planning a career change Managing your retirement Finding government information ... the Elgin Government Information Network provides dynamic internet links spanning the globe through each of our eleven ECPL branches, and dedicated information specialists to provide reference and referrals to HRDC OUR MISSION: BUILDING COMMUNITY CAPACITY & EMPOWERING OUR COMMUNITY! We provide the information you need as well as well as high quality programs and services which enable Elgin citizens to participate fully in both the workplace and in the larger community. ECPL, like HRDC, wants to help build a better future for Elgin through service excellence! As part of this partnership HRDC provides the funding and training required to deliver information on its programs and services; while ECPL provides the delivery sites (the branch libraries), the information specialists (the library staff), public information sessions, as well as training. Both partners work in tandem to enlist youth, seniors, and the wider Elgin community in helping to deliver the service. Community partnerships with other levels and agencies of government, libraries, local corporations and businesses, and local service organizations are also being developed to further enhance cost-effective and efficient means of delivering government information, programs and services in an equitable manner to Elgin Elgin-Making it Work! 110 ELGIN GOVERNMENT INFORMATION NETWORK Helping Make Elgin Work! Through the ELGIN GOVERNMENT INFORMATION NETWORK you get local Elgin County Public Library access to Human Resources Development Canada programs and services relating to Jobs, labour market trends and labour standards Employment Insurance benefits if you are laid off or lose your work Old Age Security/Canada Pension Plan services Student employment and loans programs More specifically, you have easy access to information (print and internet) on: Employment Insurance (EI) Employment Insurance outside of Canada Employment Insurance and social assistance Appealing a decision Working for a relative Employment Insurance-rights and responsibilities Maternity, paternal and sickness benefits... and much more! Whether you are looking for HRDC print information (brochures, factsheets, application forms, etc.), online resources, or professional referral services and friendly assistance, ELGIN GOVERNMENT INFORMATION NETWORK works for you! For more information contact: ELGIN GOVERNMENT INFORMATION NETWORK Elgin County Public Library 450 Sunset Drive, St. Thomas, Ontario N5R 5V1 Phone: (519) 631-1460, ext. 138 Fax: (519) 633-7661 Email: aovinfo@atlas.librarv.elain-countV.on.ca Or visit our newly revamped website at http://www./ibrary.elgin-county.on.catgovernment/index.html 1 1 1 ~ Ministry of Natural Resources Office of the Minister Ministère des Richesses naturelles Bureau du Ministre Queen's Park Toronto, Ontario M7A 1W3 416 I 314-2301 Ontario rC'~~ ~¡ ¡¿':; ..-~!¡ \! ¡=.U §!; a-=~;i ~~ ~ November 30,1999 DEC 6 1999 COUNTY OF ELGIN 99-03422-MIN .!\DMiNìSTRATIVE SERVICES Ms. Sandra Heffren Deputy Clerk County of Eigin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 (i) ïJ:: Dear Ms. Heffren: On behalf of the Honourable John C. Snobelen, Minister of Natural Resources, I would like to acknowledge your letter dated November 24, 1999/W',--~ iP~~ Please be assured that your correspondence will be brought to the Minister's attention as soon as possible. Sincerely, Peter Richard Manager Minister's Liaison Office DEC 09 '99 09:54 FR DIRECTOR'S OFFICE TO 815196337661 P; 01/02 DEC øe '99 14:33 FR HE~TH SYSTEMS Mõn;$\1'yof Health and Lang-Term Care Executive: Director Hc¡¡]tb Care Program.< ,tit Floor. Hepburn :Block Queen's Pari<. Toronto, ON M7A 1R3 Tclophonc: (416) 327....533 Facsimile: (416)326-7583 December 07, 1999 Mr. Rein Van Brenk Warden The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Van Brenk: 325 7588 TO 77911 P.lõ4/lõ7 MinjstëÆ de Ia Santé et cles Sains de longue dUfée ® Ontario !)jrearicc g_ Prog,ommc:s des sains de santé Éc!iticc Hepburn, S. ëtag. Queen's Pari<. Toronto (ON) M7A 1R3 Taophon.:(416)327....S33 Télðc:opiooJr: (416)326-7333 As you will recall, the County of Elgin was approved as the delivery agent for land ambulance services for itself and the City of St Thomas in June 1998. I am pleased to advise you that the order of the Minister under the Ambu/ance Al:t formally designating the County as delivery agent will be issued to you by January 1,2000. The Ministry will send a copy of the order to all municipalities in the designated area served by the County. The order will include the name of the delivery agent and a description of the designated area. If the Ministry can be of any further assistance in your preparations to take on the responsibility of the land ambulance delivery agent for your area, please call me or Mr. Doug Arbour, Regional Manager of the Emergency Health Services Branch at TeL 'If. 519-661-1790. 7'lmt-AA NXliMI"- ..2/ DEC 09 '99 09:55 FR DIRECTOR'S OFFICE TO 815196337661 P.02/02 DEC as '99 14:33 FR HEI'ILTH SYSTEMS 326 7568 TO 77911 P.0S/B7 -2- On behalf of the Ministry. I wish you welf in your preparation to assume responsibility for land ambulance services. cc. Mark G. McDonald, CAO, County' of Elgin N. Roy Main, AdminiStrator, city of St. Thomas Jeff Lozon, DM John King, ADM, , Roger Anderson, AMO Co-Chair Dan Newman, MOHL TC Co-Chair Brian Coburn'. PA, MMAH Janet Mason, ADM, MMAH Cena Denov, (A) ADM. Social & Community Health Services Implementation Project Graham Brand. EHSB ** TOTAL PAGE.02 ** Ontario New Democratic Party Room 381, Main Legislative Building, Queen's Park, Toronto M7A1AS (416) 325·8300 Fax (416) 325·8222 Nouveau Parti démocratique de l'Ontario Bureau 381, Édifice de l'Assemblée législative, Queen's Park, Toronto M7 A 1AS (416) 325·8300 Fax (416) 325·8222 Leader - Chef ~~ ~ _ ~ ¡;;.'z/# DEC .r?, 1999 December 8, 1999 COUNTY Of :::.GIN t' ':;:'<\1'0='" 'i,;;;";;n·Ij)"',,,,,;,.o! Rien Van Brenk, Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden VanBrenk: Thank you for sending me a copy of your letter to the Premier about the Conservatives' proposed "Fewer Municipal Politicians Act." This is all about preparing the way for another round of cuts and downloading, and represents the worst of the "bigger is better" mantra of Conservatives in power. The provision for a 75-name petition is ridiculous and leaves the way open to the rule of the unaccountable few over the elected representatives of the people. It is typical of this government's dictatorial approach, in that it would allow the Conservative riding association in many Counties to call in a commission that would overturn the hard work of councillors and community members. New Democrats believe that this legislation, which lumps in the forced downsizing of Toronto Council, and four other major municipal amalgamations, is ill-conceived and counterproductive. It makes a mockery of community decision-making and autonomy. We will certainly continue to oppose this legislation in its present form. Sincerely, 5J I)l- .A xh_ Howard ( Ha~;;l~~a;er Ontario NDP 1à.= _,. &) 12-13-99 13:32 STEVE PETERS MPP ID=416 325 7262 PG1/G2 Steve Peters M.P.P. Elgin-Middlesex-London !t! Ont:a(J) PRESS RELEASE LIBERAL CRITIC FOR PERSONS WITH DISABILITIES For Immediate Release Monday,December13,1999 Tory Municipal Act Contains Unnoticed 'Power Grab' Clause Bill Grants Cabinet Power to Secretlv Chanae Anv Provincial Law St. Thomas, Ontario - The Fewer Municipal Politicians Act 1999 may appear to just be about the forced amalgamation of Hamilton-Wentworth, Ottawa-Carleton, Sudbury and Haldimand-Norfolk. However, a clause quietly inserted provides the cabinet with unprecedented powers to change any law behind closed doors, without debate and without the Legislature even having to sit. "This law would aUow the cabinet to secretly change any law in the province," says Elgin-Middlesex- London MPP Steve Peters. "This government has grown so arrogant, they forgot that the people are in charge, not Mike Harris. The people of this province want debates to take place out in the open, not in secret Cabinet meetings.» Section 37(1)b provides the cabinet with the ability to make any changes to any laws passed by the Ontario legislature that the cabinet, in its full and absolute and soJe discretion, deems to be worthwhile. When Liberal Leader Dalton McGuinty raised this undemocratic clause in the Legislature, Municipal Affairs Minister Tony Clement acknowledged its nature and promised it would be revoked in the future. However, the government refuses to withdraw this dictatorial passage from their current legislation. "This bill is full of problems," says Peters. "There are sections allowing 75 people to sign a petition and force restructuring on a municipality. There are sections giving the government and the government alone the power to determine what questions are asked in a referendum. And there is this terrible 'power grab' clause that lets the government do whatever they please in secret." "The government didn't introduce this bill until the last minute and now they are trying to jam it through the legislature," Peters says. "The Liberals are willing to debate this bill on Saturdays and even Christmas if that's what it takes to get a full public hearing." -30- Contact: Steve Peters, MPP 416-325-7250 Queen's Park Office: Room 331, Legislative Building, Queen's Park, Toronto, Ontario M7A 1A4 Tel: (416) 325·7250 Fax: (416) 325·7262 E-mail: Steve_Peters-MPP@ontla.ola.org 12-13-99 13:33 STEVE PETERS MPP ID=416 325 7262 PG2/G2 Steve Peters M.P.P. Elgin-Middlesex·London ~ Ontario PRESS RELEASE LIBERAL CRITIC FOR PERSONS WITH DISABILITIES BackQrounder · Bill 25, the Fewer Municipal Politicians Act, was introduced to the public on December 6, 1999. · The section in question reads: 37. (1) The Lieutenant Governor in Council may make regulations, (a) providing that, with neœssa:ry modifications, the city or a looal board of the city may exercise any power or is required to perform any duty ofan oldnumicipality or a local boai'd ofan old municipality on December 31,2000 under an Act or a provision of an Act that does not apply to the oity or local board as a result of the F<:wer Municipal Po/iticiansAct, 1999; (b) Dtovidin" for conseauential amendments to anv Act rho< in the oDinion of the Lieurenant Governor in Council are nerÞ..~ for the effective imJ>lementBtion of this Act. · This section allows the government to change any law as, in the opinion of the Cabinet, is necessary. This can include the Health Insurance Act, the Public Hospitals Act, the Education Act, the Income Tax Act, the Municipal Act, the Retail Sales Tax Act or any other act of the Ontario Legislature. · For instance, the government could chose to amalgamate further cities into a merged Sudbury, download services onto the new City of Ottawa or prevent St. Thomas from ever incurring a deficit. · Nothing in the legislation compels the government to review their 'consequential amendments' before the Legislature. · The government is attempting to pass this legislation before Christmas no matter what. Queen's Park Office: Room 331, Legislative Building, Queen's Park, Toronto, Ontario M7A 1A4 Tel: (416) 325-7250 Fax: (416) 325-7262 E-mail: Steve_Peters-MPP@ontla.ola.org OFFICE OF THE MAYOR P.O. Box 520 . City Hall 51. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680 Ext. 131 Fax; (519) 633-9019 'R"""'," E", - -'-,~, W""'¡jU,,¡''!!fC D',' " - ' fJ( :,ps,;;",/,-=tï , ~r'=B '01 f1=¡, , Corporation of the City of St. Thomas DEC J 3 1999 COUNn' QF ELGIN SERVICE~ December 9,1999 The Honowable Michael Harris Premier of Ontario Room 281 Legislative Building Queen's Park Toronto, ON M7A1A1 Dear Mr. Rremier: Re: Fewer Municipal Politician Act. 1999 Œi1l25) I am writing to express the concerns and opposition of the City of St. Thomas to the provision within the Fewer Municipal Politician Act which permits a petition of75 electors to seek a commission for municipal restructwing. It is ow position that any reference to a 75 name petition should be deleted from the legislation for several reasons. Firstly, this provision ¡iteraìly takes the governance of the municipality out of the hands of those individuals duly elected and places the futwe of any municipal jwisdiction with 75 electors who have no accountability and who may possess little or no knowledge of municipal service delivery. Secondly, such a provision clearly undermines any responsible actions by elected Councils to reach their own form of restructuring. Thirdly, Councils will effectively lose their ability to govern, having to be ever cognizant of the possibility of a petition that could go against all local restructuring efforts that are attempting to be accomplished. Finally, the Minister could very well be inundated with petitions rrom very small groups who are not satisfied with Councils' decisions in other areas but who are seeking different results through restructuring. The City of St. Thomas has demonstrated repeatedly over the past four years continued efforts to realize lower taxes, better and more efficient service delivery, less bureaucracy, clearer lines of responsibility and better accountability at the local level. I am proud to advise that the City has worked closely with the County of Elgin and its neighbouring muniGipalities of Central Elgin and the Tm,vnship of Southwold on a variety 01' issues in order to accomplish the above and satisfy the expectations of your Governmcnt In Ih,' ('''lInty alonc. agreemcnts have been rcached on the delivery of such services as Ontario \Vorks. Social I lousing. Child Care, Land Ambulance and the Health Unit and we continue to explore ways and means of sharing other services. With respect to the lower tier municipalities, the City is in continual discussions regarding the sharing of hard services and are continuing to cooperate onjoint ventures ranging from planning and servicing studies to fire protection and construction of joint use facilities, In conclusion, it is the position of the Cit)' of St. Thomas that accountable municipal politicians representing the majority of electors should be permitted to recommend local solutions to meet your Government's objectives, We urge you to delete any reference to the petition in the Fewer Municipal Politician Act. Yours very truly, C7~va~ Joanne Brooks, Mayor ::;) (¡ ~Y\¿'c-h-"" cc, Steve Peters, M,P,P, Elgin-Middlesex-London Dalton McGuinty, Liberal Leader Howard Hampton, N,D..P, Leader COUNTY OF ELGIN By-Law No. 99-42 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE TREASURER TO BORROW UP TO THE SUM OF FIFTEEN MILLION POLLARS" WHEREAS pursuant to Seclion 189 of the Municipal Act, being Chapter M.45, R.S.O. 1990, as amended, the Council of the Corporation of the County of Elgin deems it necessary to borrow up to the sum of Fifteen Million Dollars ($15,000,000.00) to meet, until the taxes are collected, the current expenditures of the Corporation for the year; and WHEREAS the total of amounts previously borrowed under Section 189, that have not been repaid are -Q- Dollars; and WHEREAS the amount of the estimated revenues of the Corporation as set out in the estimates adopted for the current year and not yet collected (or, if the same have not yet been adopted, the amount of the estimated revenues of the Corporation as set forth in the estimates adopted for the next preceding year) is Twenty-Nine Million, Eight Hundred and Fifty Thousand, Six Hundred and Sixty-Six Dollars. WHEREAS the amount to be borrowed under this by-law and the amounts of borrowings that have not been repaid shall not in the aggregate exceed 70% of the uncollected balance of the estimated revenues of the Corporation as set out above. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin: 1. That the Warden and the Treasurer or Deputy Treasurer of the Corporation are hereby authorized on behalf of the Corporation to borrow from time to time, by way of promissory note, from the Bank of Montreal, a sum or sums not exceeding in the aggregate Fifteen Million Dollars ($15,000,000.00) to meet, until the taxes are collected, the current expenditures of the Corporation for the year, including the amounts required for the purposes mentioned in subsection (2) of the said Section 189, and to give, on behalf of the Corporation, to the Bank a promissory note or notes, sealed with the corporate seal and signed by them for the moneys so borrowed with interest at a rate not exceeding Prime per centum per annum, which may be paid in advance or otherwise. 2. That all sums borrowed from the said Bank, for any or all of the purposes mentioned in the said Section 189, shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current year and for all preceding years, as and when such revenues are received. 3 That the Treasurer or Deputy Treasurer is hereby authorized and directed to apply in payment of all sums borrowed pursuant to the authority of this By-law, as well as all the other sums borrowed in this year and any previous years, from the said Bank for any or all of the purposes mentioned in the said Section 189, together with interest thereon, all of the moneys hereafter collected or received on account or realized in respect of the taxes levied for the current year and preceding years and all of the moneys collected or received from any other source, which may lawfully be applied for such purpose. READ a first and second time this 16th day of December, 1999. READ a third time and finally passed this 16th day of December, 1999. Mark G. McDonald, Chief Administrative Officer Warden. 112