Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
January 25, 1999 Agenda
ORDERS OF THE DA Y FOR MONDA Y 1999 at 9:00 A.M. JANUARY 25TH MORNING SESSION 1 st Meeting Called to Order 12th, 1 and the General NatureThereof 999 meeting held on January Interest Minutes Disclosure of Pecuniary Adoption of 2nd Presentations and Delegations Presenting Petitions, PRESENTATIONS: 3rd 4th Attendance Awards for 1998 (ATTACHED) Perfect Employee Recognition 9:00 A.M. 1 present the Jardine OME Ltd. Insurance Proposal present the Frank Cowan Company Limited wi Terry Patterson, 10:30 A.M. - Mr. Mr. Bryce Sibbick, wi Insurance Proposal Whole Counci lor Habkirk "THAT County Council request the Engineering Department to prepare a report focusing on the establishment of an urban road rebate program; and further, THAT such a program take into consideration, but not be limited to, a rebate program of approximately 2.5% of the annual County Roads Budget or approximately $140,000 based on the 1998 road budget; and further, THAT this report be prepared for consideration with the 1999 County Budge!." Reports of Council and Staff lors & Counci Representatives "Committee Of The CounCÎ nto Reports of Co unci Reports of Staff to Move Motion Motion Notice of 5th 6th see attached Correspondence Items for Consideration tems for Information (Consent Counci i) Ii) Agenda) Statementsllnquiries by Members Notice of Motion Matters of Urgency Items see separate agenda Motion to Rise and Report Motion to Adopt n-Camera the Committee Of The Whole LUNCH WILL BE PROVIDED Recommendations from Consideration of By-Laws ADJOURNMENT DATES TO REMEMBER Ontario Municipal Association Conferen'ce 1999 Conference 7th OTHER BUSINESS 1 ) 2) 3) 8th 9th 10th 11th 12th 13th Rura Ontario Good Roads Association 2 3 4 5 Feb7-10, 1999 Feb 21-24,1999 1 tion Awards Sandy Heffren Mark McDonald Attendance Recoan Administrative Services 1998 Perfect Rob Bel Sue Clemas Joe DeBruyn Social Services Marilyn VanDaele Library Services Louise Eastbury Joan McBurnie Dorothy Schaap Human Resources K. Ann Bennie Clayton Watters Engineering Services Teresa Babinski Suzanne Edwards Linda Veger Financial Services Grace Bea Carol Beauchamp Joanne Bolt Ella Kyle Claire Lebonte Servat Sobhan Elgin Manor 1 Sonia Beavers Marjorie Ford Erika Lang Deborah Rogers Terrace Lodge · ST. THOMAS -- .-.-.----" elgintourist.com i ....~, 1 .",,, ..'" 'Ø ~"" A tD ltwt. IIEClEnED JAN X § 1S1~9 FREEWAY AREA PROFILE 8' H X 1 6'W .- ~ , ~ ~. '7"'> , The colors on th~ DArt SompleD ore not 0 true representotion of actual color thot will be printed on the Area Profile Sign(s).Pleese refer to 0 3m Sheet and/or 0 PMS (pontone Matching S¡stem) guide to view the actual colors that will be printed on the Area Profile Sign(s). REPORTS OF COUNCIL AND STAFF JANUARY 25TH. 1999 Employee Recognition STAFF REPORTS J. McBurnie, Health and Safety Co-Ordinator - Personnel Policy 10.130 (ATTACHED) 1 Leave 9.90 Human Resources - Bereavement H. Underhill, Director of (ATTACHED) 2 its and M. McDonald, Chief Administrative Officer - Green Lane Landfi Certification of Approval (Report to be FAXED separately) 3. (To on Capping Legislation Report 4. L. Veger, Director of Financial Services Be Presented At Meeting) (ATTACHED) C. Watson, Update on CTAP Proposa 5 Deputy Clerk Reports from Staff M.G. McDonald, Chief Administrative Officer and S. Heffren 1999 Comprehensive Insurance Proposal. (ATTACHED) 1 ) Waste Management Mark G. McDonald, Chief Administrative Officer - Planning (ATTACHED) - In-CAJ'VIOA- 2 2) Council to Courr Report Joan McBurnie, Health and Safety Coordinator FROM Personnel Policy 10.130 January 6, 1999 Employee Recognition DATE SUBJECT: INTRODUCTIONIBACKGROUND The following 24 employees had perfect attendance in 1998. Of these, 5 have achieved perfect attendance for 3 consecutive years and 6 have achieved perfect attendance for 2 consecutive years. In 1997, 27 had perfect attendance. In 1996, only 14 had perfect attendance. 2 Department Name 1998 1997 1996 Administrative Mark McDonald * Services Sandy Hefften * * * Social Services Rob Bell * * * Sue C1emas * * Joe DeBruyn * Library Services Marilyn VanDaele * * Human Resources Louise Eastbury * * Joan McBurnie * * * Dorothy Schaap * Engineering Services Clayton Watters * Ann Beunie * * * Financial Services Linda Veger * Teresa Babinski * Suzanne Edwards * ~ ~p, Personnel Policy 10.130 - Employee Recognition Page 2 January 6, 1999 Department Name 1998 1997 1996 Elgin Manor Ella Kyle * * Grace Beal * Carol Beauchamp * Joanne Bolt * Claire Labonte * Servat Sobhani * * Terrace Lodge Sonia Beavers * Marjorie Ford * Erika Lang * * Deborah Rogers * * * 1998 have been III CONCLUSION In keeping with established policy, all 24 employees with perfect attendance invited to the January 25th, 1999 Council Session to receive their recognition. is respectfully submitted, of which All "":>f~~ an McBurnie Health and Safety Coordinator 4 -----------..,.. II , Approved For Submission Mark McDonald Chief Administrative Officer County of Elgin Section: 9 Personnel Policy Manua Subject: Bereavement Leave Policy Number: 9.90 Code - NUlPT/FT Date Approved: Oct. 1/87 Page 1 of 1 Date Last Revision: March 6/97 (a) In the case of a death of an employee's immediate family, a leave of absence of up to three (3) days will be granted and shall include the day of the funeral and/or memorial service. (b) Scheduled work days and hours which fall within the period granted under (a) will be paid at the employee's regular rate. (c) "Immediate Family" is defined as: spouse, common-law spouse, child, common-law spouse's child, mother, step-mother, father, step-father, brother, sister, grandchild, son-In-law, daughter-in-law, brother-in-law, sister-in-law, mother-in-law, common-law spouse's mother, father-in-law, common-law spouse's father, grandparent, spouses grandparents, aunt, uncle. (d) An employee will be granted up to one (1) day bereavement leave with pay for the purpose of attending the funeral of great grandparents, great grandparents-in-Iaw, niece or nephew. I) 0" MEMORANDUM 1999 11 January Marilyn DATE: TO: Carol CTAP PROPOSAL FROM RE The Elgin St.-Thomas Community Transportation Action Program (CTAP) committee has the overall goal of enabling demand for transportation to gravitate to the lowest-cost appropriate service. This project coincides with the transfer of a number of funding responsibilities to local governments, one of which will be the financial and administrative responsibility for land ambulance service by the year 2000. The scope of this project will concern itself with non-emergency medical transportation to and from medical facilities. The objective is to identify and experiment with ways of improving timeliness, reliability and efficiency of non-emergency medical transportation. Currently, the primary mode of non-emergency medical transportation in St. Thomas and the County is the ambulance service which is a costly mode of transporting non-emergency medical clients. A broad selection of stakeholders in the medical transportation field were consulted as well as representatives from local and provincial governments. There was a low degree of consensus among the stakeholders as to the need for creating an alternative non-emergency medical transportation service. Although, local ambulances seemed to be able to handle most of th,e non-emergency trips, the non-emergency client would be pre-empted for an emergency. These emergencies have caused delays in patient discharges and have made it difficult for hospitals to clear beds. This can also lead to missed appointments, stranding patients and accompanying medical staff and causing down time for expensive medical testing equipment as well as staff. These delays all have costs attached to them. to St. Thomas It is a 9 month pilot project to demonstrate an innovative approach to providing alternative transportation for non-emergency clients in St. Thomas, Aylmer and surrounding rural area, and from medical facilities in St. Thomas and London (STEPS) Shuttle in Patient EI SUMMARY I PHASE from Long Term Care facilities ~ ,. persons - residents of Long Term Care facilities community home care clients traveling to and EI Transportation resources - stretcher van leased from St. John's Ambulance - St. Thomas Paratransit - sedan taxis Booking, SchedulinQ and Dispatch: - St. Thomas Paratransit contractor will act as the brokerage center, providing 24 hour, 7 day coverage PassenQer Fares: - first 6 months free of charge, following 3 months: $25 for stretcher calls, and $25 for wheelchair and ambulatory calls FundinQ: - cost shared by CTAP, County of Elgin and the City of St. Thomas - Elgin County's cost is the original $5000 approved by Council on Jan. 27, 1998; - there will not be any additional costs to the County for this project Evaluation: -there will be interim and final reports made available to stakeholders Areas that will be considered when makinQ final recommendations: - is STEPS a viable service, can it sustain its volume - what savings/costs in money, time and other resources can be achieved by Emergency Health Services, health care providers, municipalities and other stakeholders - quality of service to clients and facilities - responsiveness to need Recommendations: - based on the evaluation of the project, recommendations will be forthcoming - experience in other areas suggest that municipalities may be ready to assume financia responsibility for a STEPS-type service once it has been in place for a while and has demonstrated its effectiven,ess at relieving pressure in ambulance services The experience gained from this project will assist Municipalitiès and other stakeholders in determining the viability of continuing with a STEPS-type of transportation service. The initial investment will be well spent if it provides the community with a transportation service that is sustainable and efficient. ~W~ ---. - ~ REPORT TO COUNTY COUNCIL Deputy Clerk Mark McDonald, CAO, and Sandra Heffren From: Reauirements 1999 Proposals for General Insurance and Risk Manaaement January 20 Date: Subject: Introduction: At Council's direction, a request for proposals for the County's general insurance coverage was advertised and two proposals were received. One firm declined to bid with an explanation (attached). It should be noted that Council is not required to make a decision immediately, even though our present coverage expires on January 29th, 1999. The Frank Cowan Company will provide coverage on a month to month basis if Council requires more time to make a decision. Discussion: Rates were requested for one year with an option to provide pricing for a three year term. Cowan indicated that premiums would not change through January 2001 providing there is no change in underwriting criteria for 1) material change in risk (physical assets or increased liability exposure); 2) change in marketplace conditions; 3) claims experience; 4) insurers support. The differences between the two proposals are as follows Frank Cowan Com !anyLtd. taxes ncludes $127,201 Jardine OME Ltd. $112,196 plus taxes (approx. $121,172 with taxes) Premiums $200,000 Accidental D & D Warden - 24 hr. Death Benefit For Permanent Disability after 52 weeks, continues to pay weekly indemnity for life of person $100,000 Accidental D & D After 260 wks of weekly indemnity for Permanent Disability, payout Principal Sum in lump sum Councillors Accident $10,000.000 primary limit Valued at $40,107.685 $5.000,000 primary limit Estimated at $36,000,000 - if successful will evaluate buildings - if undervalued, premiums will not increase for j)Olicy period Owned Auto Property Values ncluded If successful will provide, including having a third party complete the physical hazard evaluation Risk Management $10,000,000 Excess of $10,000,000 Primary 2 $15,000,000 Excess of $5,000,000 Primary Excess Liability Does not cover cost of gathering or assembling information for the purposes of transcribing records Includes cost of researching and recollecting data to recover insured items Valuable Papers, Media revalue every 3 I Valued and wi years Do not value - replace on cost replacement basis or fair market value basis subject to negotiation with insurers Fine Arts No coverage present~ available Applies to Property Damage and Bodily Injurv ($2,500L - - No coverage presently available Applies to Property Damage only ($2,500) Year 2000 General Liability Deductible Handles everything for us Suggests County negotiates a~sting fees nsurance Adjusters imit per accident General Accident Assurance; Guarantee Co. of North America; Lombard General; Boiler Inspection & Ins. Co. I $25,000,000 imit per accident Zurich; Sovereign General Ins. Seaboard Life I $36.000,000 - Boiler and Machinery nsurers Addendum: Upon close scrutiny of both proposals, staff discovered that each respondent provided coverage which exceeded the requirements of the RFP. Accordingly, each firm was asked to submit revised pricing based on the strict requirements of the RFP. Those submissions are attached. The results are as follows LId an Frank Cowan Com Jardine OME LId Premium $118,887.00 including taxes ncluding taxes Premium $116,290.00 nformation may wish to award the coverage based on this new Counci References: O.M.E.'s references were positive and included Towns, Townships and Cities, but no Counties. Frank Cowan Company has been very "service-oriented", easy to deal with and readily available to respond to our needs. O.M.E.'s references indicate a similar relationship with their insurer. 3 Comments: OME did not inspect any premises to place values on the property, but chose to use last year's values as an estimate. They indicated that if successful they will inspect the various properties to value them and there will be no increase to premiums for the term of the policy. 1 the property. OME - General Liability Policy excludes "rendering of professional services or the omission thereof including but not limited to: 1) the preparation or approval of maps, plans, opinions, reports, surveys, designs or specifications and 2) supervisory, inspection or engineering services" - does this mean the County Engineer may not be covered in the performance of his duties? values on Cowan has Inspected and placed current 2 OME does not value Fine Arts, but negotiates a "fair market value" with insurers and the County. Staff are troubled with the concept of "negotiating" coverage after premiums have been established and assets have been determined. 3 which claim for the largest s What nclude large corporations. O.M.E.'s references do not they have issued payment? 4, Conclusion: Last year's insurance premium was $206,072 and both proposals submitted are significantly below this amount. The proposals submitted indicate that either firm could handle the County's insurance requirements. Recommendation: As directed by Counci S. J. Heffren Deputy Clerk pproved for Submission M. G. McDonald Administrative Officer Chief 1 PAGE 519 458 4366 D:FRANK COWAN CO-PRINCETON 14:48 99 203 01/18 FILE No FRANK COWAN COMPANY LIMITED Insurance Managers For Public Entities .<I COWAN STREET EAST PRINCETON·ONTARIO NOJ lVO 999 18 January Sandra J. Heffren, Deputy Clerk Corporation of Ù1e County of Elgin St. Thoma~, ON by FAX ollly· (519) 633-7661 In.IUrance ProposfÚ RE: Dear Sandra: As per our telephone conversation of Friday, January 15, 1999 this letter will confinl1 that our quotation of $127,201 includes all taxes as well as a risk management hazard report valued at $3,400. Ù1e cover the enhancements back to to reduce the savings we are quoting Proposal. to your request, the Request [or Further in proposed R.F,P Enhancement Councillors Accident Dismemberment loo.oo( 250,000 250,000 $ 200,000 500.000 500.000 iG Property Extra Expense Rent or Rental Value ID,Ooo,OOO 250,000 100,000 100,000 100,000 50.000 25,000,000 500,000 500,000 500.000 5oo,{K)O 500,000 Boiler Insurance Limit Extra Expense Water Damage Ammonia Contamination Hazardous Substances Spoilage - Goods under Refrigeration Ù1e County's physical ¡Issets and has delenl1ined n apples [0 apples comparison we have reduced The Frank Cowan Company Limited has inspected all of the replacement cost to be $40,626,592. [n order to provide the property limil to $36,000,000. R.F.P 100,000 Enhancement 25(),000 $ $ Dismissal LÌ111Jt Wrongful including IQX Sandra, as you can see from looking at page 52 of our Proposal, we have specificaily noted al enhancements/deviations as was requested in YOUI' Request for Proposal. The other enhancemenL~ noted wi remain in effec!. renewal cost to $IIB.BB7 teduce the total wi ncorporating the above changes If there IS not a deviation page in the competition's proposal, you may want to question it. It would be very unusual that ¡he coverage and wordings matched exactly. As an example, 1 believe Cowans have the only accident policy that covers Tor'll Disability ($500. per week) for life. Yours very truly, FRANK COW AN COMPANY LIMITED :gþ,.J Bl:ibbick 458-4366 (519) Facsimìle (519) 458-433 ßS/ð<l Telephone CORPORATION OF THE COUNTY OF ELGIN TO COVERAGE SPECIFICATIONS DEVIA TIONS/ENHANCEMENTS provided by the County of Elgin: The following are enhancements to the proposal 'specifications ACCIDENT COVERAGE The limits provided for Principal Sum for Loss of Life and Capital Sum for Dismemberment have been increased to $ 200,000. (including coverage Jor the Warden). COUNCILLORS' 1 10,000. have been increased to $ Expenses Blanket Accident Expenses and Funeral 00,000. in 1 of $ maximum limit MUNICIPAL CONFLICT OF INTEREST INSURANCE up to a Coverage is provided for 100% of incurred expenses respect of each individual Insured's claim. 2 PROPERTY The sub-limits for Extra Expense and Rent or Rental Value have been increased to $ 500,000. The sub-limit for Valuable Papers is Blanket Coverage (not anyone location). 3 Electronic Data Processing Coverage has now been incorporated into the Property wordings. Hazardous Contamination, BOILER AND MACHINERY INSURANCE The limits with respect to Extra Expense, Water Damage, Ammonia Substance and Professional Fees have been increased to $ 500,000. 4. LIABILITY POLICY LIMITS Our quotation is based on $ 20,000,000. limits of liability with respect to Municipal Liability, Errors & Omissions, Non-Owned Automobile and Automobile. 5 5,000,000. 1 Municipal Liability, Errors & Omissions and Non-Owned Automobile are written at $ Primary limit with a $ 5,000,000. excess layer. 10,000,000. excess layer. 0,000,000. Primary limit with a $ 52 written at a $ Automobile is CORPORATION OF THE COUNTY OF ELGIN DEVIATIONS/ENHANCEMENTS TO COVERAGE SPECIFICATIONS 6 MUNICIPAL LIABILITY Under the Frank Cowan Program reimbursement of legal fees with respect to wrongful dismissal actions have been increased to $ 250,000. and the annual aggregate updated to $ 250,000. 7. OWNED AUTOMOBILE (Ambulances) As requested, our quotation is based on All Perils Replacement Cost Coverage ($ 2,500. Deductible) applying to the 7 Ambulances instead of Collision only. Third Party Liability and Accident Benefits coverage would not apply as the Province will continue with that cover. 53 ~001 Facsimile JARDINE OME 416 941 9323 Jardine Insurance Services FAX 14: 34 TUE """ lCfJJ þtJto¡;¡¡;(Ra 01/19/99 14161 941·95S1 (41a) 941·9323 1 ·B00-26B-91 89 Telephone: Facsimi/a: , Toll Fre.: 00 Jardine 0 M E Limit.d SO ( 3 55 University Avenue, Suite toronto, Ontario Canada M5J 2H7 Terry Patterson Administrator/Clerk Office 2 From Dept, No. 01 pag.. ¡nel. front sheet Sandra Heffren Elgin County 1-519-633-7661 January 19,1999 To Co Fax NQ, Datê Dear Sandra: -''f f1- ) é( be b 1qv I ? wi price tender the the following letter for your files, Given the adjustment regarding our enhancements amended in our office to $107,676 plus applicable taxes, Please see I4J 002 JARDINE OME 941 9323 Jardine Insurance Services 416 PAX 14:34 rUE 01/19/99 --... 14161941·9561 14161941-9323 1-800·268·9189 ..,- Telephone: Facsimile: 100 Toll Fr..: Suite -'-'.-. Jardine 0 M E limited Box 3 55 Universl1:Y Avenue. Toronto. Ontario Canada M6J 2H7 Mr. Mark G, McDonald County Administrator/Clerk 450 Sunset Drive., St.Thomas, Ontario N5R 5V1 in pricing for enhancements Re: adjustment Mr. McDonald: Further to my telephone conversation with Sandra Heffren of your office it was requested to provide an adjustment in our pricing to bring some of our typical program coverages backward in line with what is currently being provided by the Frank Cowan Company to your municipality. As a result of this excercise we have established that the municipality will stand to further save $4,520 plus applicable taxes. There were a number of differences which we do not normally extract, however since no one municipality is exactly the same we are very happy to provide you with this adjustment. Dear We trust that this will meet with your approval and apologize in advance for any inconvenience. If you have any further questions please do not hesitate contacting me at the office. I look forward to our scheduled meeting January 25,1999, 10:30 a,m, at Council. If there is any specific information that I should be expected to provide 'look forward to your advise. Sincerely, Victoria Services Vancouver nsurance and Risk Management Surrey Toronto Terry Itterson Account Executive Authority and Loca' Edmonton Municipal Calgary ram Special loss settlement clause on Fine Arts, Valuable papers, media is on a replacement cost basis or fair market value basis subject to a negotiation with the insurers. If both parties are in agreement on fair market value then settlement is made. F'rovision in this wording is a mediation process with the insurer so that settle would be made by unbias and independent opinion in event of a disagreement. The Counties current wording is very limited on a valued basis or on a scheduled basis. Unless the schedule is continuously maintained values may deviated substantially. (ie. valuable papers, fine arts). PrQ to Current hts In Diffe_œnces I h 1-1 1 Also, the current coverage for Valuable papers does not include any liability for cost in researching and developing the required information to regenerate the damaged or destroyed valuable paper as per property wording in the Cowan program. This can be important in covering the cost of regenerating the valuable papers as research would be a primary cost in recovery, This would also be true about the recovery of lost media and database. Our program covers the cost of researching and recollecting data to recover the insured items. The Cowan program states under item #8 in the multi-peril Property policy coverage for Valuable papers (01/94) last sentence, "No liability is assumed for the cost of gathering or assembling information for the purposes of transcribing said records." Under item #11 same policy regarding Media coverage last two sentences, "No liability is a_s_s_umed for the cost of gathering or assembling information or data for SL roduction. If the property is not replaced or reproduced. the limitn fmJoss or dama shall not exceed the blank value of the media." 2. The councillors accident and fire fighters accident policy is broader and offers much more extensive coverage. See highlights of coverage. Principal sum is paid in permanent disability situations after 260 wks of weekly indemnity, Cowan package continues to weekly indemnity for life without ever paying the principal sum of insurance. Depending on the length of 1ife remaining in a Total perrnanent disability having the lump sum to invest may end up being much more significant in value if invested properly. 3. Legal expense coverage includes Criminal Code charges if not guilty and Highway Traffic Act violations. Includes employees of the municipality operating in the scope of their duties 4. Audit expense coverage under the Fidelity bond (Crime Policy) provides coverage for special investigation costs which are usually quite expensive due to special services requried in developing the information. The JardineOME program provides this coverage subject to the deductible only. The Cowan package has a three tiered audit expense coverage as per endorsement #3 Part E of the Crime poWcy, $1-5,000 loss audit expense coverd up to $5,000 $5,001-$10,000 loss audit expense covered up to the loss not exceeding $10,000., $10,000 + losses audit expense coverd up to 10% of the balance of the loss exceeding $10,000 but not to exceed the limit of the policy. 5. JardineOME wording includes full flood and earthquake coverage. Cowan package only pn¡¡vides flood coverage on contents subject to deductible. Usually a flood will give some previous warning,ie., Winnipeg and contents can be moved to higher ground. Where the real damage is done is to the immovable buildings.(Clean-up). 6. General liability deductible with JardineOME program is Property Damage only. Cowan's deductible is usually a Bodily Injury and Property Damage deductible inclusive of adjusting expenses. As the insurance company quite often will look to expedite claims and may try to settle small high frequency and low severity type of liability claims related quite often to bodily injury in municipal liability saving the insurance company litigation expenses, That is why it is important for the municipality to not experience a bodily injury deductible as the municipality may have limited input on the issue of payment if it is regarding expediting claims, However, the municipality would have to pay the deductible in the Cowan program normally. AON Aon Reed Stenhouse Inc. Insurance Brokers Risk Consultants r::::: ~"."'-,-.r:.. ,C,'oIC,-,>I."",.:ï,. -¡:::-ì·~~·;:;-\t.~;~"~ i ! ;,\."''111''( ("'-'1 ',\., ¡ , '4, .~ !'; \ ¡.- ,Ì! [' \~i,,;;,,~ Ii' ï , «<>1." -" December 30, 1998 \999 , \ C(ì:JNW Of B..GiII! m.xJi.¥~·& üf'f{'i~~; ¡..,..--" ....' JAN 4 Mr, Mark McDonald County of Elgin 450 Sunset Drive ST. THOMAS, Ontario M5R 5V1 Dear Mr. McDonald: GENERAL INSURANCE PROPOSAL AND RISK MANAGEMENT SERVICES Re: 1999 Receipt of the Request For Proposal on December 6, 1998 is acknowledged with thanks. Unfortunately, we will not be able to submit a proposal for the following reasons:- We would undertake to value the buildings if we were appointed the broker following the presentation of the various proposals. The reason for requesting the values a head of time is so that all of the brokers who are submitting the proposals are doing so on the same values so that it is easier for you to compare the costs. We are not saying that the values that you have right now are correct or adequate, all we are saying that everybody should be quoting on the same level playing field, · 1992 and 1994, we would Because of the substantial Liability losses in require full information as to the circumstances, · We believe that you are presently with Frank Cowan Company in which case the Pollution Liability coverage you have at the moment is not full Environmental Impairment Liability. It is more properly called Limited Pollution Liability and our form is equivalent to that offered by Frank Cowan Company Limited. One London Place. Suite 1400 . 255 Queens Avenue· London, Ontano N6A 5R8 tel: (519) 433·3441. fax: (519) 433·3853 & (519) 672-3425·1·800-265-1231 A member ofAon Risk Services Companies, Int. 229.doc \ \Idn _server.... 0 1 \sys\data \typool\data\corresp\j mc\ltrs · Aon Reed Stenhouse Inc. County of Elgin Page 2 if the more than happy to consider representing a proposal RFP are amended. We would be conditions of the ly, JÂm McCullough, F.I.I.C, ,ccount Manager 229.doc ts/encL \ \Idn _server _01 \sys\data \typool\data \corresp \ mc\ltrs 1999 JANUARY 25TH COUNCIL CORRESPONDENCE Items for Consideration Naomi Alboim, Secretary General to the Order of Ontario and Deputy Minister, Ministry of Citizenship, Culture and Recreation, inviting Council to submit a nomination for membership in The Order of Ontario. (ATTACHED) 1 Ms. Marilyn Mushinski, M.P.P., Office of the Parliamentary Assistant to the Premier, inviting Council to participate in the Ontario Volunteer Service Awards and the Outstanding Achievement Awards for Voluntarism. (ATTACHED) 2 Ms. Erika MacKenzie, Appointments Advisor, Ministry of Municipal Affairs and Housing, requesting Council to make an appointment to the Elgin and St. Thomas Housing Authority. (ATTACHED) Ms. Lynn S. Buchner, Administrator/Treasurer, Municipality of Bayham, with a resolution concerning Bill 79, The Fairness for Property Taxpayers Act. 8 3. 4 o ® Ontari Ministère des Affaires civiques, de la Culture et des Loisirs Sous~ministre 66étage 77 rue Bloor ouest Toronto ON M7A 2R9 Tél.: (416) 325-6210 Téléc.: (416) 325-6196 Ministry of Citizenship, Culture and Recreation Deputy Minister 6th Floor 77 Bloor Street West Toronto ON M7 A 2R9 Tel.: (416) 325-6210 Fax: (416) 325-6196 1998 December, Perry CLutterbuck Warden W. The County of Elgin Dr. ON N5R 5V1 450 Sunset St. Thomas, Dear Warden CLutterbuck: The Order of Ontario was established in 1986 as a means ofhonourmg those men and women who distinction and of singular excellence in any field of endeavour have rendered servICe of the greatest benefiting socìety here and elsewhere The award pays tribute to those exceptional people who exemplify the highest qualities of achievement and excellence in their chosen professions or in community service on an internatIOnal national or provincia11eveL Thus far, 248 distinguished Ontanans have become members of The Order and we are,now actively seeking nominations for 1999 I would like to take this opportumty to mvite you to submit a nominatIOn for membership m The Order of Ontario, our province's most prestigious honour. I have enclosed a brochure with further information and a nomination form to be returned by the closing date of Friday, January 29, 1999 Sincerely, t~ 9 Naomi A1boim Sectetary General to Deputy Minister Ministry of Citizenship, Culture and RecreatlOn Order of Ontario and the ,,. " ® Ontario Ontario Honours and Awards The Government of Ontario organizes a num,ber of annual awards programs to recognize outstanding professional and volunteer contributions to the province. These awards promote responsible citirenship by publicly saluting those ~ho have made exceptional contributions to the quality of life in Ontario, The Order of Ontario recognizes individuals who have shown excellence and achievement of the highest degree, and whose contributions have enriched the lives of others and helped make a better society, The Order of Ontario 1986, and is The award was established by order-in-council on December 18, the highest recognition bestowed by the province. Members of the Order of Ontario have been granted the right to use the letters, "O,Ont." after their names, Eligibility must be a resident of Ontario, No elected federal, provincial or representative may be appointed while the person remains in office, The nominee municipal There are no posthumous appointments to the Order of Ontario - unless death occurred after the advisory council recommended to the Lieutenant Governor in Council that the person be appointed, The Medal was established in 1975 to recognize acts of superlative courage and bravery perfonned in the line of duty by members of OI1tario's Police Forces. The aw~d encourages the virtue of bravery, and focuses attention and public support. The Ontario Medal for Police Bravery Eligibility Recipients of the award are those men and women who are members of Ontario's police·forces and whose nomination is endorsed by their Chief. Award of the medal may be made posthumously. For more information contact: Ontario Honours and Awards Ministry of Citizenship, Culture and recreation 77 Bloor Street 1 West, 4th Floor M7A 2R9 . www.gDv.on.ca/MCZCR Toronto, ON Tel: (416) 314-7576 Fax: (416) 3147743 The Medal was established in 1976 to encourage the virtue of bravery. It recog- nizes individuals whose actions exemplify superlative courage and bravery by members of Ontario's firefighting forces, performed in the line of duty. The award focuses attention and support of the public behind the efforts of Ontario firefighting forces, Ontario Honours and Awards The Ontario Medal for Firefighters Bravery Eligibility Recipients of the award will be those men and women who are members of Ontario's firefighting forces and whose nomination is endorsed by their chief. Award of the medal may be made posthumously. The Medal was established in 1973 to recognize the virtue of good citizenship and those individuals whose lives and actions exemplify that virtue, It honours people who act in a particularly generous, kind or self-sacrificing way for the common good without expectation of reward, Tweive medals are presented annually by the Lieutenant Governor of Ontario in a special ceremony held at Queen's Park. The Ontario Medal for Good Citizenship Eligibility Any resident of Ontario who has acted in a particularly generous, kind or self- sacrificing way to improve the quality of life in their community. The award of the medal shall not be made posthumously nor for acts of bravery. Voluntarism is a valued tradition in Ontario. Since 1984, the Government of Ontario, through the Ontario Volunteer Service Awards, has recognized volun- teers from the citizenship and culture sectors for the many hours of service they have contributed to community organizations. In 1998, as part of the Government's strategy to strengthen the voluntary sector and to raise public awareness about the important contribution of volunteers to their communities, the program was expanded to recognize volunteers in a broader range of sectors, time con- The Ontario Volunteer Service Awards are intended to acknowledge The Ontario Volunteer Service Awards tributed on a voluntary basis. Eligibility Volunteers who contribute consecutive years of time to a group* within Ontario, and whose work is characterized by the following: and active basis to the same group* for been received, except for persona] Volunteer time given on an ongoing which no remuneration or payment has expenses; · Services performed during the normal course of professional or business duties are not eligible for recognition. is not a qualification for recognition; 1 Membership alone · · For more than a decade, the Outstanding Achievement Awards for Voluntarism in Ontario have annually honoured 15 volunteers from the citizenship and cul- ture sectors for superlative contributions to their communities. In 1998, as part of the Ontario Government's strategy to strengthen the voluntary sector and to raise public awareness about the important contribution of volunteers to their communities, the award program was expanded so that volunteers in a broader range of sectors are recognized. Ontario Honours and Awards The Outstanding Achievement Awards for Voluntarism in Ontario These awards highlight contributions to voluntarism of a superlative calibre rather than time contributed to a group. They are intended to celebrate the drive of those who have significantly contributed to the fabric of our society through, a variety of volunteer-related endeavours. The contributions of the 15 recipients serve to touch and inspire others by the examples they set for everyone. Eligibility The Outstanding Achievement Awards for Voluntarism in Ontario are presented to individuals, groups and businesses that have made lasting and meaningful contributions, or provided significant support, to the volunteer activities of: community, not-for-profit and non-profit organizations/associations; co-opera- tives; boards; commissions; businesses; government ministries that directly recruit volunteers; arts/educational/correctional institutions and schools; munici- palities; long-term care facilities; and hospitals. With the introduction of the Ontario Medal for Yqung Volunteers, the Government of Ontario wishes to recognize and honour exceptional voluntary achievement by young people who make a difference in their communities. The Ontario Medal for Young Volunteers to 10 young people between the ages of 15 and 24 will be select- , Ontario to receive a uniquely designed medal for distinguished volunteer serv ceo Each year, up ed from acrose Recipients will be invited to Toronto in the Fall of each year and presented, by the Lieutenant Governor, with a medal at an awards ceremony in the Provincial Legislature. Eligibility A young person who. resides in Ontario; contributes significant time and service without any pay profit and not-for-profit organization, or an individual; has made a sustained and innovative contribution in the community, demon- strating leadership and the promise of long-term improvement or greater pub- lic awareness of the community activity; has ers calendar year); to a charity, non- (within the current is between the ages of 15 and 24 years · · · · to follow; has helped peers and community, as a whole, to better understand and appre- ciate the importance of volunteering, and is an inspiration to others. 1 "Þ, L~ for oth- to be a role model - has proven attracted others to volunteering · · Ontario Honours and Awards The Amethyst The award was established in 1993 and designed to recognize outstanding Awards for Outstanding achievements by people, not programs, in the Ontario Public Service (OPS). Achievement by These are people who have extended themselves, whether in creating a whole Ontario Public Servants new way of delivering a service, developing time and money-saving technology, or showing extraordinary professionalism and care in perfonning their daily tasks, members of the OPS (individuals, groups or partner- or outstanding contributions on the job, Eligibility The Amethyst Award is for ships) who have made exceptional involving one or more of the following: Client Service Innovation · Valuing People Professional Achievement · · · Each year, the Community Action Awards are presented to 12 people who are dedicated to promoting the acceptance and participation of persons with disabil- ities in their communities. The awards recognize those individuals who are forg- ing new roles for themselves, ate initiating new programs and policies, and are spearheading the widespread changes taking place today around issues of access, services, support and rights for persons with disabilities in communities across Ontarió, Community Action Award Since they were launched in 1987, the Community Action Awards have hon- oured the men and women who, through their leadership and commitment, have been instrumental in affecting positive change for persons with disabilities. Eligibility The Community Action Awards are presented to people with or without disabili- ties who have made a significant çontribution to promoting access and equal opportunity for people with disabilities, or who have shown commitment and dedication to developing the potential of people with disabilities and improving their quality of life. 1;) ~)¡ The purpose of the Onta.rio Senior Achievement Award is to recognize and hon- our outstanding seniors who, after age 65, have made significant contributions to their communities, The contribution must be given freely without thought of receiving any personal or financial gain. Twenty recipients are honoured annual- ly, Ontario Honours and Awards Senior Achievement Award , Eligibility To qualify for an Ontario Senior Achievement Award" the nominee must be 65 years of age or older; a resident of Ontario; and have made a significant contri- bution in one or more of the following categories ArtslLiterature · Community Service Education Environment/Science Fitness/Recreation/Sports Humanitarian Activities · · · · · Preservation of History Voluntarism · · The awards were established in 1994 to give each municipality in the province the opportunity to honour one outstanding local senior. The recipient is some- one who, after age of 65, has enriched the sociaÙ"cultural or civic life of the community - without thought of personal or firíimcial gain. Senior of the Year Award Each year approximately 200 municipalities take part in this award program, Eligibility Individuals must have contributed to the wellbeing of their communities in one of the following areas: arts, culture, education, environment/science, fitness/recreation/sports, human ~ights/humanitarian activities, anti-racism, com- munity service, preservation of history or volunteer services. No one who provided support to their community as part of a job or received payment, other than for expenses, is eligible for this award. Two awards are given annually to recognize young people who have demon- strated exemplary leadership in promoting racial harmony. Each receives a cash award of $2,500 and a framed certificate. Lincoln M, Alexander Awards the Honourable Lincoln M. The first awards were presented in 1993 by Alexander. Eligibility Awards the ages of 16 and 25 who plans to pursue post- student two young people, between One award is presented to a senior secondary secondary education on a full-time basis, are presented to The second award is made to an individual nominated by a community organi- zation that works extensively in the area of race relations, , f.~, 1 Bureau de I'adjoint parliamentaire du premier ministre Office of the Parliamentary Assistant to the Premier Ontario ~~,' fl?'. r¡;>..,'·ÿ;"jiW¡Œœ, ~, !!> ~.Jt;;.. \.1 VI ~';J> JAN Édiflce Whitney, bureau 6521 Queeen's Park, Toronto (Ontario) M7A 1A1 Room 6521, Whitney Block Queens Park, Toronto Ontario M7 A 1 A 1 1~W COUNTY (If MIN CI.ERK'S OFHCE ,~, " Dear Friends: On behalf of Mike Harris, Premier of Ontario, it is my pleasure once again to invite you to participate in the Ontario Volunteer Service Awards and the Outstanding Achievement Awards for Voluntarism. These programs provide an opportunity to nominate volunteers, groups, and businesses to receive recognition for their valuable contributions. Information brochures and nomination forms are enclosed to provide you with details about the application and selection process, as well as deadlines for submissions. Voluntarism has a strong tradition in Ontario. I encourage you to nominate volunteers so that they can receive the honour they so richly deserve. Award ceremonies will be held across Ontario beginning in March 1999, so that we can demonstrate our appreciation of the many volunteers who generously contribute to the quality of life in our province. If you are an umbrella organization with member groups in Ontario, please share this information your colleagues. The Honours and Awards Unit of the Ministry of Citizenship, Culture and Recreation will supply additional copies of the brochures and nomination forms for distribution as requested. They can be reached at (416) 314-7256, I am also pleased to enclose an executive summary of the inaugural meeting of the Premier's Round Table on Voluntary Action. The Premier's Round Table was established to bring together representatives of the voluntary sector, business, and government to create a plan of action to strengthen volunteerism and improve the quality of life in Ontario's communities. some of the many I look forward to having the opportunity to meet and personally thank volunteers who help to make our province a better place to live. Yours very truly, .., h~ ~~} 1 Marilyn Mushinski, MPP Encls. Round Table The Premier's ~ ~qp~ Ontario on Voluntary Action 1998 October 6, Executive Summary "The message from the volunteer sector is a message of hope, a message of confi- dence, a message of dealing with the concrete examples of ability to overcome some very difficult challenges and to celebrate very happy occasions at the same time." John O'Leary, Round Table member Ontarians place great value on the contributions of volunteers and voluntary organizations to community life. That is why, in response to a key recommendation of the Advisory Board on the Voluntary Sector, the Premier's Round Table on Voluntary Action was created. Mike Harris, who chairs the Round Table and six Cabinet Ministers, the Round Table on Voluntary Action brings leaders from government, business and the sector together to share their ideas on voluntary action, Along with Premier Premier's voluntary At its first were discussed, three major themes 1998, meeting on October 6, Building New Partnerships While volunteers have passion and enthusiasm many find that, as board members, they need different or additional skills and knowledge to help build the capacity of their organizations. This is especially critical in the area of new partnerships. Voluntary organizations are beginning to attract emerging industries, such as the computer industry, where a tradition of partnering has not yet been established. Leveraging is critical for success, whether through the efforts of one organization member who animates 20 groups of volunteers or a government minister acting to bring an organization together with the business community, Learning Through Volunteering Youth bring energy and enthusiasm to volunteering. This is especially relevant in light of the new high school graduation requirement of 40 hours of community involvement. Organizations need to ensure that these first volunteer experiences are exciting, challenging and enriching if they are to result in a lifetime commitment to volunteering, Businesses, large and small, are recognizing the importance of encouraging and facilitating their employees' volunteer opportunities. They are starting to appreciate the skills and confidence employees gain from their volunteer experiences. n ,^, 1 998 Round Table on Voluntary Action, October 6, The Premier's Strengthening the Volunteer Spirit Studies indicate that 30 per cent of Ontarians are willing to volunteer but have not been asked. Volunteer recruitment, recognition, appreciation and finding the best placement for each volun- teer are all challenges the sector deals with daily. A way of strengthening volunteering is to market the benefits to the individual, These benefits can be explained and given more profile through such things as National Volunteer week, com- munity round tables or media campaigns. The Premier noted he would be looking for a leadership group from within the Round Table members, Working with his Parliamentary Assistant, Marilyn Mushinski, the group will advance the work of the Round Table mid provide input to the development of initiatives prior to the next meeting. Priorities for attention are: · community round tables; · building the capacity of volunteer boards; and · encouraging young people and those outside the mainstream with the message that volunteering can work for them, In closing, Mr. Harris renewed his commitment to keep participants involved in the govern- ment's efforts to promote volunteerism, thanked the Round Table members for their input and stated, "Our objective is to help strengthen the work of volunteers and improve the quality of life in Ontario's communities," Marlene Bertrand George A. Cohon Libby Fowler Round Table are: Bassett Isabel Cape Ecker The Hon, Geoffrey J. The members of the Premier's The Hon, Michael D, Harris John Brooks Sally M. Horsfall Paul Kells The Hon. Margaret The Hon. Janet Joe Halstead The Hon, Dave Johnson Bahadur Madhani Linda Cupido George Habib The Hon, Cam Jackson Johnny Lombardi Marland David Onley Ken Shaw Barbara Underhill The Hon, Elizabeth Witmer John O'Leary Bob Rumball Jacqueline Tuffin Liz Weaver Marilyn Mushinski, MPP Rudy Riedl David Thamer Jean Watters For more information about the Premier's Round Table, please call the Voluntary Action Secretariat at (416) 325-1708, or view the press release at: http://www.newswire.caJgov~rnment/ontario/english/releases/October1998/02/c0609.html 17 ::, ~;!~: V It""':::;;·",,·,· Dun' 'e'eF,,;\¡' ",,' . '. . .. '0 ......... ·...../.y.··w; - ,', .. .. .. è ':,\p\S'!'1IiI .. .:,;.-" '·'-¡-·{;~~:1;£t,;k',r~:' ;T~~:.t~~~f{i~ h'''''' T 'eq;:, -.- .. .~-:: oured for 5, 10, 15, 20 or 25 consecutive years of volun- teer work, and youth volunteers (24 years and under) for two or more consecutive years, Beginning in 1999, an additional category of service will honour volunteers who have contributed 30 or more years of continuous service to a single group ~.. "olunteering is part of a long and proud tradition i .. 10, in which people from all walks of life have gi enerously of themselves for many worthy causes. Yo teering builds bridges of understanding and con- nects people and communities across Ontario. Today, many new and unique opportunities are available for vol- unteers to contribute to the well-being of their communi- ties in Ontario, By acknowledging time contributed on a voluntary basis, the Ontario Volunteer Service Awards recognize the enor- mous and important contributions of volunteers in our communities. A separate program-the Outstanding Achievement Awards for Voluntarism in Ontario-hon- ours commendable acts of citizenship, benevolence or exemplary acts of voluntarism in the community. What is the selection process? In increasing numbers, Ontarians, especially young peo- ple, are making volunteering an important part of their lives. Volunteer work provides people with an oppoÍtuni- ty to contribute their talents and to acquire new skills and abilities, A sense of satisfaction and accomplishment also serves to enhance the experience of volunteering, In Ontario, volunteers are an essential part of many organi- zations. Nominations are reviewed by ministry staff and are acknowledged by letter.. The ministry relies on the judge- ment of the head of the group (chair, president, etc.) to ensure that the information provided is true and that the nominees are deserving of recognition in keeping with the requirements of the award. The Ontario Volunteer Service Awards are a way for the government to recognize and thank volunteers for their commitment and dedication. Since 1984, these awards have recognized continuous years of voluntary service given by individuals to a group. Adults have beenhon- Service Award? receive an Ontario VOlunteer Voiunteers who contribute consecutive years of the following: Who is eligible to within Ontario, and whose work is characterized by which no remuneration or payment Volunteenime given on an ongoing and active basis to the same group for has been received to a group' time · a qualification for recognition; is not Services performed during Membership alone · or business duties are not eligible for recognition. have a minimum history of five years of the normal Nomination forms should be completed by groups that operation. A total of six volunteers may be nominated by a group, course of professional · the information provided for each volunteer by on the nomination form for this program. Nominators must attest to the accuracy of signing a Certification Clause which appears VOLUNTEER ACTION ~"""""~"''''''''''>F.11'''''''''''H'-.=""""",_W'y-"_.«._-_..,,._... -,-'- ri _~ß,'" ·",'~_%~'''''1''¥~'~~'Íi''''''\(..!""Ú7'?_;i'v::/y?... -.,:....".':........:.'. :', :- ,::', .1Sif.A:RIA:NS"M'&lONG AÐIFFERENCE ,·,··,·,·"""~~~4!:t,f¡::zh,~iUìÞJLg;;·:'..·~;..-:-,.-·,·::·,·".:::.,'" .. · For ihe pU1poses of this program "group" is defined as: community, not'¡or-profit, and non-profit organizations/associations; co-operatives; boards; commissions; businesses; government ministries that directly recruit volunteers; arts/educational/correctional institutions and schools; municipalities; long-term care facilities; and hospitals. J. Service Awards The 1999 Ontario VDlunteer Ontario Honours and Awards Ministry of Citizenship, Culture and Recreation 77 Bioor Street West, 4th Floor Toronto, ON M7A 2R9 Tel: (416) 314-7526 Fax: (416) 314-7743 E-maii: guyp@mczcr.gov.on.ca or 5, 1999. February What is the deadline? be accepted unti more information Completed forms wili For What form do these awards take? The stylized triliium pins and personalized certificates. Each correspond to the category of service (2, 5, 10, 15, 20, 25 and 30 years) being recognized. Piease note, the 30-year category is being introduced for the first time in 1999. Ontario Volunteer Service Awards take the form of How are the awards presented? Volunteers wili be presented with their awards at speciai ceremonies held across regions in the province beginning in March 1999. Invitations are sent to each recipient and a guest, together with two representatives of the nominating www.gov.on.ca/MCZCR site: Contact the nearest fieid office our Web Visit or orgartization. MINIS1'¡ Sudbury District Office Ontario Government Building 199 Larch Street, Suite 401 Sudbury, ON P3E 5P9 Tei: (705) 564-3035 Toll·free: 1-800·461-4004 Fax: (705) 564-3043 Ottawa District Office 530 Tremblay Road. 1st Floor Ottawa, ON KIG 6B7 Tei: (613) 742-3360 Toll-free: 1-800-267-9340 Fax: (613) 742-5300 Kitcheuer District Office 30 Duke Street West Suite 405 Kitchener, ON N2H 3W5 Tel: (519) 578-3600 Toll-free: 1-800-265-2189 Fax: (519) 578-1632 Drydeu District Office 479 Government Road P. O. Box 3000 Dryden, On P8N 3B3 Tel: (807) 223-8682 Toll·free: 1-800·525-8785 Fax: (807) 223-8502 Thuuder Bay District Office 435 James Street South Suite 334 Thunder Bay, ON P7E 6E3 Tei: (807) 475-1683 Toll-free: 1-800-465-6861 Fax: (807) 475-1297 Peterborough District Office 300 Water Street South Tower, 2nd Floor Peterborough, ON K9J 8M5 Tel: (705) 755-2624 Toll-free: 1-800·461-7629 Fax: (705) 755-2631 Loudou District Office 659 Exeter Road, 2nd Floor London, ON N6E IL3 Tel: (519) 873-4056 Toll·free: 1-800-265-4730 Fax: (519) 873-4061 Hamilton District Office 119 King Street West 14th Floor Hamilton, ON L8P 4Y7 Tel: (905) 521-7244 Fax: (905) 521-7621 Timmins District Office Ontario Government Complex Highway 101 East P. O. Box 3085 South Porcupine, ON PON IHO Tel: (705) 235-1550 Toll-free: 1-800-305·4442 Fax: (705) 235-1553 Sault Ste. Marie District Office Roberta Bondar Place 70 Foster Drive, Suite 200 Sault Ste. Marie, ON P6A 6V8 Tel: (705) 945-5885 Toll-free: 1·800·461·7284 Fax: (705) 945-5931 Markdale District Office 181 Toronto Street South P. 0, Box 496 Markdale, ON NOC 1H0 Tel: (519) 986-3219 Toll-free: 1·800-265-5520 Fax: (519) 986-3014 Hnntsville District Office 207 Main Street West Huntsville, ON PIH IZ9 Tel: (705) 789·4448 Fax: (705) 789-9533 Toronto District Office 1201 Wilson Avenue, 2nd Floor West Building Downsview, ON M3M U8 Tel: (416) 314-6685 Fax: (416) 235-4144 ISBN 0·7778·8257·4 D3406 12/98 25M Windsor District Office 221 Mill Street Windsor, ON N9C 2RI Toll-free: 1·800-265-1330 Fax: (519) 973-1414 Sioux Lookout District Office P. O. Box 267 62 Queen Street Sioux Lookout, ON P8T IA3 Tel: (807) 737·1018 Toll-free: 1-800-529·6619 Fax: (807) 737-3379 St. Catharines District Office 301 St. Paul Street,9th Floor St. Catharines, ON L2R 7R4 Tel: (905) 704-3590 Toll-free: 1-800·263-2441 Fax: (905) 704-3955 ,1'; ~J 1 Midhurst District Office 2284 Nursery Road Midhurst. ON LOL IXO Tel: (705) 739-6696 Toll-free: 1·800-46-4499 Fax: (705) 739-6697 North Bay District Office 147 Mcintyre Street West 1st Floor North Bay, ON PIB 2Y5 Tel: (705) 494-4182 Toll-free: 1-800-461-9563 Fax: (705) 494-4069 Kenora District Office P.O. Box 2280 810 Robertson Street Kenora, ON P9N IX8 Tel: (807) 468·2450 Toll-free: 1-800-465-1108 Fax: (807) 468-2788 Kingston District Office Ontario Government Building Beechgrove Complex 51 Heakes Lane Kingston, ON K7M 9BI Tel: (613) 531·5582 Toll-free: 1-800-293-7543 Fax: (613) 531-5585 o ® Ontari Jhe/.Out~ta nd iflgLAchi~,~~ment Awards . ~.~ ~:·~0 s eligible for these awards? The Outstanding Achievement Awards for Voluntarism in Ontario are presented to individuals, groups and busi- nesses that have máde lascing and meaningful contri- butions, or provided significant support, to the volun- teer activitíes of: community, not-for-profit organiza- tions/ associations; co-operatives; boards; commissions; businesses; government minìstries that directly recruit volunteers; arts/ educational/ correctional institucions and Who are outstanding! That's obvious e commitment and personal involvement of ~y who give freely of their cime and talents to unprove the quality oflife in their communìtíes and in our province. The Outstanding Achievement Awards for Voluntarism in Ontario were developed to provide vol- unteers with exceptíonal examples ofleadership, inno- vacion and creativity. Each year, 20 awards are given to a select group of individuals, groups and businesses that have made superlative contributions, or provided sector. care facilities; long-term murucipalities; and hospitals schools; the voluntary These awards highlight contribucions to voluntarism of an outstanding nature. They are intended to celebrate the energy of those who have contributed significantly to their communities through volunteer-related endeavours. The contributions of the 20 significant support to . recIpients to inspire others by their examples. A separate program, the Ontario Volunteer Service Awards, recog- nìzes the years of dedicated service volunteers gener- ously give in our province. serve mcluding initiatives, The government VOLUNTEER ACTION ONTARIANS MAKING A DIFFERENCE voluntary s< v.. Voluntarism in tion of the submitting a norrunation, is committed to volunteer recognition, that will help strengthen the ,ctM The Outstanding Achievement Awards for ~tario serve to increase public recogni- rtance of voluntarism in Ontario. By individuals or organizations these important and outstanding the recognition they deserve. can help ensure that contributions receive ') ~ ,! 2 Voluntarism in Ontario Awards for The 1999 Outstanding Achievement What is the deadline? Completed nomination forms will be accepted no later than February 5, 1999 What is the selection process? Nominations are reviewed and 20 recipients selected annually by a jury, made up of seven to nine indivi- duals from across the province and representing a van- ety of disciplines. Ontario Honours and Awards Minìstry of Citizenship, Culture and Recreation 77 Bloor Street West, 4th Floor Toronto, ON M7 A 2R9 Tel: (416) 314-7526 Fax: (416) 314-7743 E-mail: pat.guy@mczcr.gov.on.ca more mformation. For www.gov.on.ca/MCZCR ill: Contact the nearest field office. sIte our Web or Visit The Outstanding Achievement Awards for Voluntarism in Ontario are presented along with the Ontario Volunteer Service Awards at ceremonies held across the province beginning in March 1999. Invitations are extended to each recipient and two representatives of the nominat- ing group. A select number of guests, chosen by the recipient, are also invited to the award ceremony. How are the awards presented? Sudbury District Office Ontario Government Building 199 Larch Street, Suite 401 Sudbury, ON P3E 5P9 Tel: (705) 564-3035 Toll-free: 1·800·461-4004 Fax: (705) 564-3043 Ottawa District Office 530 Tremblay Road, 1st Floor Ottawa, ON KIG 6B7 Tel: (613) 742-3360 Toll-free: 1-800-267-9340 Fax: (613) 742-5300 Kitchener District Office 30 Duke Street West Suite 405 Kitchener, ON N2H 3W5 Tel: (519) 578-3600 Toll-free: 1-800-265-2189 Fax: (519) 578-1632 Dryden District Office 479 Government Road P. O. Box 3000 Dryden, On P8N 3B3 Tel: (807) 223-8682 Toll-free: 1·800-525-8785 Fax: (807) 223·8502 Thnnder Bay District Office 435 James Street South Suite 334 Thunder Bay, ON P7E 6E3 Tel: (807) 475·1683 Toll-free: 1-800-465-6861 Fax: (807) 475-1297 Peterborough District Office 300 Water Street South Tower. 2nd Floor Peterborough, ON K9J 8M5 Tel: (705) 755·2624 Toll-free: 1-800-461-7629 Fax: (705) 755-2631 London District Office 659 Exeter Road, 2nd Floor London. ON N6E IL3 Tel: (519) 873-4056 Toll-free: 1-800-265-4730 Fax: (519)873-4061 Hamilton DistrIct Office 119 King Street West 14th Floor Hamilton, ON L8P 4Y7 Tel: (905) 521-7244 Fax: (905) 521-7621 Timmins District Office Ontario Government Complex Highway 101 East P. O. Box 3085 South Porcupine, ON PON lHO Tel: (705) 235-1550 Toll-free: 1-800-305-4442 Pax: (705) 235-1553 Sault Ste. Marie District Office Roberta Bondar Place 70 Foster Drive. Suite 200 Sault Ste. Marie, ON P6A 6V8 Tel: (705) 945-5885 Toll-free: 1-800-461-7284 Fax: (705) 945·5931 Markdale District Office 181 Toronto Street South P. O. Box 496 Markdale, ON NOC 1H0 Tel: (519) 986-3219 Toll-free: 1-800-265-5520 Fax: (519) 986-3014 Toronto District Office 1201 Wilson Avenue, 2nd Floor West Building Downsview. ON M3M U8 Tel: (416) 314-6685 Fax: (416) 235-4144 ISBN 0·7778·6258-2 03406 12/98 25M Windsor District Office 221 Mill Street Windsor, ON N9C 2RI Toll-free: 1-800·265-1330 Fax: (519) 973-1414 Office St. Catharines District Office 301 SI. Paul Street. 9th Floor St. Catharines, ON L2R 7R4 Tel: (905) 704-3590 Toll-free: 1-800-263-2441 Fax: (905) 704-3955 ; 4 .' IA3 Sioux Lookout District P. O. Box 267 62 Queen Street Sioux Lookout, ON P8T Tel: (807) 737-1018 Toll-free: 1-800-529·6619 Fax: (807) 737-3379 Midhurst District Office 2284 Nursery Road Midhurst. ON LOL IXO Tel: (705) 739-6696 Toll-free: 1·800-46-4499 Fax: (705) 739-6697 North Bay District Office 147 McIntyre Street West 1st Floor North Bay, ON PIB 2Y5 Tel: (705) 494-4182 Toll-free: 1-800-461-9563 Fax: (705) 494-4069 Huntsville District Office 207 Main Street West Huntsville, ON PIH lZ9 Tel: (705) 789-4448 Fax: (705) 789-9533 Kenora District Office P.O. Box 2280 810 Robertson Street Kenora, ON P9N IX8 Tel: (807) 468-2450 Toll-free: 1-800-465-11 08 Fax: (807) 468-2788 Kingston District Office Ontario Government Building Beechgrove Complex 51 Heakes Lane Kingston, ON K7M 9B I Tel: (613) 531-5582 Toll-free: 1-800-293-7543 Fax: (613) 531·5585 o ® Ontari Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing la Direction a Services aux organismes et 777, rue Bay, 2' étage Toronto (ON) M5G ZE5 (416) 5B5-6436 Téléc. (416) 585-6322 Agency and Branch Services 777 Bay Street, 2nd Floor Toronto, ON M5G 2E5 Tel (416) 585-6436 Fax (416) 585-6322 ¡-- G\. ¡?'Íf:£;i'!1W}i1;f~ I~J~'~"!'¡ \J ~\D¡ !.o' ~ JAN 1998 December 23 1999 CU!JNTY aF ELGIN ttER~'S IJí'F!GE 4 Administrator/Clerk Mr. Mark McDonald, County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Housin Thomas in and.St. Re:EI Board Dear Mr, McDonald, I was advised today that the county representative, Mr. Albert Ford to the board of the Elgin and St. Thomas Housing Authority has decided not to seek reappointment when his term expires December 31, 1998, To assist you in the search for a new candidate, I am enclosing an outline entitled 'Local Housing Authorities', I would appreciate it if you would then forward the nomination and a short resume so that I can process the appointment by provincial Order in Council. I have enclosed an updated status report ofthe housing authority as at December 31, 1998 for your information. I will be happy to provide you with more details if you need them, and I look forward to receiving a nomination from you soon. Thank you for your attention to this matter, Sincerely, ;¿;, 1rl~ Erika MacKenzie Adviser L) (. 2 Appointments Attachments 32:~ 'r,¡;,¡S:-i' 141 001 OF BAYHAM BAYHAM MUNICIPALITY MUNICIPALITY OF P,O. Box 160 Straffordville, Ontario NO] 1YO telephone (519) 866·5521 .' fax (519) 866-3884 3884 519 866 FAX FRI 11:51 01/22/99 Faxed Onlv January 22,1999 To All Municipa1.Councils RE: Bill At their regular meeting held January 21, 1999, the Council of the Municipality of Bayham passed the, attached resolution regarding Bill 79. They are requesting your support and assistance in forwarding the resolution to your lower tier municipalities for the same Yours very truly, /-x:!. , Æ J C/}~ d1 Lynn S. Buclmer, CGA, AMCT Administrator/Treasurer / .mun C.Ol File Enel C/99001 ~002 MUNICIPALITY OF BAYHAM MUNICIPALITY OF BAYHAM 519 866 3884 FAX 51 11 FRI 01122/99 RESOLUTION OF COUNCIL 1999 .Ij Resolution # 99- SECONDED BY: 1 9.2 (.\) "WHEREAS Bill 106, the Fair Municipal Finance Act of 1997, came into effect January 1998 intending to introduce a fair and accountable system of property assessment and taxation across tbe provÍl~cc by eliminating sizeable variations in the tax burdens of ratepayers owning similar properties DATE: January 21 MOVED BY i , I I , , , I , AND WHEREAS on December 18, 1998 tbe Province gave Royal Assent to Bill 79, the Fairnes.v fOT Property Ta;tpayer.v Act, which protects small businesses from large property tax increases in response to concerlls expressed by Olltario businesses that property tax increases resulting from Bill 106 were unmanageable; AND WHEREAS Bill 79 limit.. assessment reform-related property ta:IC increases to 10 per cent in 1998, and a further 5 per cent in each of 1999 and 2000, calculations of which are to be provided by regulation AND WHEREAS the changes resulting from Bill 106 and the "Who Does What" initiative bavc created additional responsibilities and work load for Municipal Staff resulting in additional expenditures incurred Ior overtime and for the amendments to information technology required to implement these changes; municipalities with the cost burden of AND WHEREAS the Province has promised to assist rebilling business taxpayen as required by Bill 79; Municipality of Bayham NOW THEREFORE BE IT RESOLVED THAT the Council of the hereby is of the opinion thnt Bill 79 voids the intent of Bill 106; AND THEREFORE urges all municipalities to lobby the Province to rescind Bill 79, or alternatively administer the Bill by utilizing Provincial staff, as municipalities will tind it necessary to incur further expense in retaining additional Staff support and education to implement the requirements of this Bill; MPP and AND BE IT FURTHER RESOLVED THAT this resolution be circulated to ail municipalities, Minister of Finance, Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario for support." , i I ¡ , MAYOR CARRIED. 1999 COUNCIL CORRESPONDENCE - JANUARY 25TH. thanking County staff for providing enda Ms. Rita DeWild, Clerk, Municipality of West Elgin Health and Safety Training Sessions to their staff. Consent A Items for Information 1 The Honourable AI Leach, Minister of Municipal Affairs and Housing, with information concerning the amendment to the Municipal Act concerning recycling of alcoholic beverage containers and copy of letter to Mayor Lastman, City of Toronto, with reference to same. (ATTACHED) 2 Mr. J. David Farnes, Vice President, Regulatory Affairs, Canadian Wireless Telecom- munications Association, concerning wireless cellular 9"1-1 services. (ATTACHED) 3. The Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food, acknowledging Council's concerns regarding the Department of Fisheries and Oceans plans for agricultural lands and drainage issues. (ATTACHED) 4 Mr. Toby Barrett, M.P.P., Norfolk, thanking the County for informing him of the actions taken regarding the Medical Officer of Health meeting held November 27, 1998. (ATTACHED) 5 with copy of letter The Honourable AI Leach, Minister of Municipal Affairs and Housing to Mr. Albert Ford. (ATTACHED) 6 Mayor, Elgin Manor Residents' Council, thanking the Warden and decision to rebuild Elgin Manor. (ATTACHED) Middlesex, concerning Land County of Mr. Denis Merrall, County Engineer, Ambulance Consulting Project. Mrs. Kay Boyer, Council for their 7 8 Kettle Creek Conservation Ms. Susan McConnell, Community Relations Co-ordinator, Authority, with an invitation to the Annual Meeting 9 Corporation Ontario Property Assessment 21 ~.)' Commissioner, 10. Paul J. Smith, Assessment advising of staff changes. Wlyt ¿attunicipnlit1J nf ~£st ~lgin December 29 1998 JOan A. McBurnie Héalth & safety Co-ordinator County of Elgin 450 Sunset Drive ST. THOMAS, ontario N5R 5V1 Dear Joan: rhe Health and Safety Training session you provided on December 16th, 1998 to our staff was very bénef.icial. Your presentation is informative and interesting as well. I am looking forward to working with you in the near future as we establish our Health and Safety Committee. I will be contacting you early in thé new year, Sincerely, ~/JÞh nita DeWild, A.M.C,T. Clerk , 1R1~©~OW~[Q) !il}n F'!'q .., . ~ ' .... .. :' COUNTY OF ELGIN PERSONNEL OFFICE 211 "": Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 ~ ~ Ontario Please Call q16-863-2l0l In Case of Transmission Difficulties Elgin 777 rue Bay Toronto ON M5G 2E5 Tel (416) 555·7000 Mlnlstitre des Affaires munlclpales et du Logement Bureau du minislfe County of Please Deliver To Ministry of Mun'clpal Affair$ and Hou!:lng Office of tM MInister 777 Bay Street Toronto ON M5G 2E5 Tel (416) 555·7000 December 18, 1998 Heads of Council with I wanted to make you aware of an amendment to à regulation under the Municipal Act regard to municipal powers concerning alcoholic beverage containers. The people of Ontario believe the Blue Box program is, and must remain, the cornerstone of Ontario's recycling commitment. It is with this commitment in mind tharmy colleague, the Honourable Norm Sterling, Minister ofthe Environment, recently announced a plan to give municipalities the tools they need to substantially increase waste diversion and to drive down municipal recycling costs. As part of this plan, and in recognition of its responsibilities, the Liquor Control Board of Ontario is contributing $4 million to assist municipalities with the cost of recycling wine and liquor containers. This supports our government's goal of one efficient recycling system. Just as importantly, it provides a stewardship example to the industries whose products are recycled through the Blue Box system. This funding will be available to municipalities for both 1998 and 1999. waste diversion plan the first step in our government's The immediate LCBO initiative is Just other steps will include: of operating and promoting a more further 999 to help find ways to calls for other industries to contribute to the cost efficient Blue Box system; and the creation of a waste diversion organization in early assist municipal recycling operations. · · The regulation that I have attached to this letter clarifies provisions of the regulation that has existed for some time that prohibit municipalities from imposing requirements respecting the sale of wine and liquor as a condition of a business license. This new regulation specifically addresses deposit-return systems as a condition oflicensing, thus reaffirming this government's absolute commitment to a fll1ancially sustainable glass recycling program -- using the Blue Box · right across Ontario. .. :.:} 2 the Province to ensure the success of the overall waste I know your municipality will work with diversion plan. 2t' tþ cc: Clerks 416-863-2101 ltÆ """"" Ontario Please Call In Case of Transmission Difficulties County of Elgin Ministère des AHaires municlpales et du Logement Bureau du mÎnistre Please Deliver To Ministry of Municipal AHairs and Housing Office of the Minister 777 rue Bay Toronto ON M5G 2E5 Tél (416) 585-7000 T77 Bay Street Toronto ON M5G 2E5 Tel (416) 585-7000 1998 18, December His Worship Mayor Mel Lastman City of Toronto City Hall 100 Queen Street West 2nd Floor Toronto ON M5H 2N2 with regard Dear Mayor Lastman: I wanted to make you aware of an amendment to a regulation under the Municipal Act to munìcipal powers concerning alcoholic beverage containers. The people of Ontario believe the Blue Box program is, and must remain, the cornerstone of Ontario's recycling commitment. It is with this commitment in mind that my colleague, the Honourable Nann Sterling, Minister of the Environment, recently atu10unced a pian to give municipalities the tools they need to substantially increase waste diversion and to drive down municipal recycling costs. M part of this plan, and in recognition ofits responsibilities, the Liquor Control Board of Ontario is contributing $4 million to assist municipalities with the cost of recycling wine and liquDr containers. This supports our government's goal of one efficient recycling system. Just as importantly, it provides a stewardship example to the industries whose products are recycled through the Blue Box system. This funding will bc available to municipalities for both 1998 and 1999, I understand the City of Toronto's portion of this funding is estimated at $1 million, the first step in our government' 5 waste diversion plan is just The immediate LCBO initiative other steps will include: of operating and promoting a more 1999 to help find ways to further 2'7 calls for other industries to contribute to the cost efficient Blue Box system; and the creation of a waste diversion organization in early assist municipal recycling operations. . . The regulation that 1 have attached to this letter clarifies provisions of the regulation that has existed for some time, that prohibit municipaJitie5 from imposing requirements respecting the sale Df wine and liquor as a condition of a business license. This new regulation specifically addresses deposit-return systems as a condition of licensing, thus reaffirming this government's absolute commitment to a financially sustainable glass recycling program -- using the Blue Box right across Ontario. waste work with the Province to ensure the success of the overall I know the City of Toronto will diversion plan. Yours sincerely, 11. 2 Al Leach cc: Novina Wong Clerk 9r¡ ?cc! Filed as O. Reg. ~ 6.E/MA-MUN-21/JL I-LAB ,,7 199B Proposea Onl~ ') ! ¡;¡ C¡ Gazette date J t1 ">v ..<. ' 7 ! REGISTRAR OF REGljl.ATIONS - 8 1 DEC On CONFIDENTIAL Un~il filed with the Re9ist~ar of Regulations REGULATION TO AMEND ONTARIO REGULATION 27/96 MADE UNDER THE MtJNICIPAL ACT For has not been amended in 1998 Table of Regulations in the Ontario Regulation 27/96 prior amendments, see the Statutes of Ontario, 1997 Note amended by adding ~he is 1. Ontario Regulation 27/96 following section: 6. A municipality, including a regional municipality, does not have the power under any Act to impose, as a requirement of obtaining, continuing to hold or renewing a licence, any condition respecting containers for alcoholic beverages, including a condition requiring the vendor of alcoholic beverages to establish, operate or maintain a system or facilities for the return of containers for alcoholic beverages ( < 2 :"',.' ".'" ,'.' -t,-";;::::~:.!""";",,,,Ç"'.i '1"1\ Œ,',·~ .-" '", -~, i ;ì<H: ~U;~ lj 'X/II;\ ~I\~,' ~f"'" ~J 19\19 CU!J!.ffV !if ELGIN Gl.plK'S UH!~:t_,.¡l 4 JAN 1998 December 23 Hon. Robert W, Runciman, MPP Solicitor General and Minister of Correctional Services Province of Ontario 25 Grosvenor SI. 11 th Floor Toronto, Ontario M7 A 1Y6 Runciman Mr. Dear Calls from Mobile Phones This is in response to your letter dated December 3, 1998 to the Deputy Clerk of the County of Elgin concerning cellular telephone 9-1-1 emergency calls. The intent of this letter is to provide you with information concerning developments that are underway related to the provision of wireless (cellular) 9-1-1 services. Routing of 9-1-1 Re The Canadian wireless telecommunications industry is very proud of the contribution it makes to public safety. Wireless service providers are well focused on ensuring that their subscribers have access to appropriate emergency services. As such, the service providers have come together under the auspices of the Canadian Wireless Telecommunications Association (the CWT A), in order to pool knowledge and resources to arrive at improved wireless 9-1-1 services. The CWT A sponsors a joint-industrý-working group that includes representation from wireless carriers, public safety answering points (PSAPs), the telephone companies and other interested parties including Industry Canada and the Canadian Radio-television and Telecommunications Commission. Ontario PSAPs are represented on the Working Group by the Ontario 9-1-1 Advisory Board, which co-chairs the Working Group along with the CWTA. The minutes of the working group are posted to the CWTA Web site and are publicly available. The focus of the working group has been towards finding a national approach to evolving wireless 9-1-1 to the same level as wireline 9-1-1. This has proven to be difficuit given the localised nature of wireline 9-1-1 service (many areas of Canada do not have wireline 9-1-1 service) and the "uniqueness" of the individual provincial telephone companies 9-1-1 platforms. That being said, progress has been made as evidenced by the trials that are either being proposed or that are currently underway. I: 3 275 rue Slater Street, Suite 500 Ottawa, Ontario KIP 5H9 (613) 233-4888 Fax: (613) 233-2032 wW\IV.cwta.ca Tel 2 On November 5, 1998, MT&T Mobility announced a trial program to improve the speed and efficiency of routing 9-1-1 calls over wireless networks. Commencing November 2, 1998, 9-1-1 calls placed on cellular phones on the MT&T Mobility Network in the Yarmouth, Digby and Shelburne cDunties of the province of Nova Scotia will bypass the telephone company operator and go directly to the 9-1-1 call taker. In Nova Scotia, cellular 9-1-1 calls have typically been routed to a telephone company operator who asks callers to identify their location. The operator, based upon the caller's response, then directed the call to the closest PSAP location. In an important step forward, 9-1-1 call takers will be able to more closely determine the caller's location in the trial areas because the cellular tower transmitting the call will be identified to the call taker. Detailed maps of tower coverage areas will assist the call takers identifying the caller's location. The trial, part of a phased approach to Wireless E9-1-1, will run for three months, after which it will be evaluated and then extended to the remaining areas of Nova Scotia in 1999. Subsequent phases will include testing technology that automatically identify the caller's individual mobile telephone number and ultimately the caller's exact location Rogers Cantel, the other cellular provider in Nova Scotia, is expected to join the tria early next year. The trial, collaboration between MT&T and the Nova Scotia Emergency Measures Organization, is part of a national effort to improve wireless 9-1-1 service levels across the country. The co-operative effort spearheaded by the CWTA will closely monitor the trial in order to assess its applicability to other regions of the country. While the CWTA's working group continues to seek national improvements, discussions have been initiated regarding other regional trials. The City of Brandon, Manitoba, has initiated discussions with MTS Communications, Rogers Cantel and MTS Mobility concerning the possibility of a trial involving E9-1-1 customers in rural Manitoba. Similarly, the Alberta E9-1-1 Advisory Association has offered to participate in a trial. The Advisory Association is in the process of assembling a team comprised of representatives from an Alberta PSAP, Clearnet, Microcell, Rogers Cantel, TELUS and TELUS Mobility. The specific technical and operational focus of these trials remains to be determined. In providing 9-1-1 services to subscribers, it is now abundantly clear that there are a series of links that have to exist and work together to get a 9-1-1 caller's information from his or her handset to the appropriate responding 9-1-1 authorities. To place the blame on one group for the failure of information (regarding the calling party) to arrive at the 9-1-1-call centre, is both unfair and mistaken. The correct information has to be passed from the wireless carrier to the telephone company, then to the 9-1-1 system and finally delivered to the 9-1-1 call-taker. All parties have a responsibility to work together. Regarding the specific concerns brought to your attention by the County of Elgin. I am pleased to report that interim arrangements have been established with Bell Canada for the majority of the traffic in question. These interim arrangements have been in place since the summer, ensuring that the majority of 9-1-1 calls in the County are routed to the appropriate PSAP. :i .> 3 3 The Canadian industry remains committed to improving wireless 9-1-1 service. We believe the best manner in which to make improvements is through a co-operative effort with the other interest groups. If I can be of any further assistance, please do not hesitate to call upon me at 613-233-4888 (ext. 106). Sincerely, /J.1)1~ v J. David Farnes Vice President. Regulatory Affairs David Colville, Vice Chairman, CRTC Leo Mevel, CRTC Mrs. S. J. Heffren, Deputy Clerk, County of Elgin Ms. Karen Dunn, Elgin County Emergency Measures Co-ordinator Members of the CWTA 9-1-1 Committee ......, ~ .J (~ 3 cc: i -:~- .....-....--" I, ,..,:¡;r';;'I"~, \ \ ,,:,.i,~> \j I f'@":\ J~ ~ V' " . Ministre de ¡'Agriculture et de l'Agroalimentaire Minister of Agriculture and Agri-Food 1~1~9 ",' CI Jf\N œUNTY !.If EI.G.!I\I _=,~ÇjJR1\'S Offœ~ Ottawa, Canada K1 A OC5 Quote: 510846 JAN 0 4 1999 Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St.Thomas, Ontario N5R 5V1 Heffren Thank you for your letter of November 5, 1998 and enclosure regarding the County of Elgin's concern aboutthe plans of the Department of Fisheries and Oceans for agricultural lands and drainage issues. I appreciate being made aware of the County's concerns Mrs Dear Farmers are facing a dilemma with respect to ditch maintenance in the Province of Ontario. Having farmed myself, I know that there are trade-offs when farming highly productive agricultural lowlands. In order for these lands to remain productive, ditches must be maintained regularly to prevent widespread flooding and to allow early access to the land for spring planting. Furthermore, many agricultural practices have resulted in habitat suitable for fish. Agriculture and Agri-Food Canada works with industries and other Canadians to conserve the resource base on which food production depends and to protect the environmental integrity of the agricultural landscape for present and future generations. Sustainable development means integrating social, economic, and environmental goals. It is a matter of sharing ecological resources fairly within society and between generations and of using natural, human, and economic resources responsibly and efficiently. Officials from the Department of Fisheries and Oceans' regional headquarters in Burlington have assured us that they recognize drainage ditches are essential to agricultural practices and to providing essential habitat for fish. Legal interpretation of the federal Fisheries Act finds that drains constitute fish habitat where they directly or indirectly support recreational, sport or subsistence fisheries. ./2 .' . 1.'(' 3 Canadã Mrs. Sandra J. Heffren Page 2 A Department of Fisheries and Oceans consultant is presently drafting a drainage maintenance guideline to be applied by conservation authorities evaluating the habitat suitability of the drain and recommending ditch maintenance plans. I am confident that the guideline will strike a balance between the needs of the farming community and those of the fishery. In keeping with the concept of sustainability, ditches should be maintained in a manner that minimizes the impact on fish habitat. I strongly encourage stakeholders and farmers to work with officials of the municipal, provincial and federal governments to develop ditch maintenance plans that would not adversely impact agricultural practices or fish habitat. I have asked Agriculture and Agri- Food Canada officials to keep me informed of progress achieved. As well, I have taken the liberty of forwarding a copy of your letter to the Honourable David Anderson, Minister of Fisheries and Oceans, for consideration. Again, thank you for sharing your concerns with me Yours sincerely, ; II mclief Lyle c.c. The Honourable David Anderson, P.C M.P 3å :'~ TOBYB TT MEMBER OF PROVINCIAL PARLIAMENT NORFOLK ----~---_., ~Lt@út¡rqlt® JAN 11 \9'>') co:tI!\!1'V Of I1B1U ClfRfS (jffíL'; 1998 Mr. Mark McDonald County Administrator/Clerk County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5Vl December 9 Dear Mr. McDonald: Thank you for your letter of November 27, 1998 forwarding to me a copy.ofBriefing Notes on the Medical Officer of Health (MOH) submitted by representatives of Chatham-Kent, Elgin, Haldimand-Norfolk, Huron, Lambton, Oxford and St. Thomas. I am writing a letter in support of this report along with forwarding a copy of your briefing notes to the Honourable Elizabeth Witmer, Minister of Health. I appreciate being informed of the action taken by the representatives of Chatham-Kent, Elgin, Haldimand-Norfolk, Huron, Lambton, Oxford and St. Thomas with regard to this important matter. If you wish to meet with me to further discuss your report, please contact my office at (519) 428-0446 to arrange a meeting time. ~( é.-¡ fJ Toby Barréh, MPP Norfolk Sincerely, * o LEGISlATIVE OFFICE: Room 159. Legislative Building. Queen's Park . Toronto . ON M7A 1A8. TeL (416) 325-8404· Fax (416) 325-8408 o CONSTITUENCY OFFICE: 39 Norfolk St. N. . Simcoe. ON N3Y3N6. TeL (519) 1-800-903-8629. Fax (519) 428-0835 428-0446 . ")','.,' ëJ ~,';\ liÆ "IIIIœmlP' Ontario Minis!ère des Affaires municipales e! du Logemen! Bureau du ministre Ministry of Municipal Affairs ~nd Housing Office of the Minister ¡---.'----..-----..- ~\í©Æ¡¡~~ I 777 rue Bay Toronto ON M5G 2ES Tél (416) 585-7000 777 Bay Street Toronto ON M5G 2E5 Tel (416) 585·7000 \W1 1 1 JAN C!l1Jì'JW IJ!' 1:1\3;111 I êLHì!\'ö fJ1ltí:£ ' \.-.....-.""""''''''_..~---,.....~........,.~ 1999 5 January Mr. Albert.Ford R,R,#3 Dutton ON 110 NOL Dear Mr, Ford: I have been advised that you were not able to continue as a member ofthe Board of the Elgin and St. Thomas Housing Authority when your tenn of appointment expired December 31. 1998 I would like to take this opportunity to express to you my sincere appreciation, and that of the Board of Directors of Ontario Housing Corporation, for the very valuable service you have rendered to your community through your work with this authority. Please accept my best wishes for success in your future endeavours, and my gratitude for the many hours of dedicated work you have contributed to the Elgin and St. Thomas Housing Authority. l ~~~~) ---/ (~/! L 1/ Al Leach Minister ) Sincerely, ~ 3 Administrator/Clerk, County of Elgin bcc ELGIN MANOR TERRACE LODGE 39232 Fingal Line 49462 Talbot Line R.R.#1, St. Thomas, 475 Talbot Street East, Ontario N5P 3S5 A yImer, Ont. N5H 3A5 Tel. (519) 631-0620 Tel. (519) 773-9205 or Fax (519) 631-2307 (519) 644-0140 Fax (519) 765-2627 BOBIER VILLA 29491 Pioneer Line, 1 Bobier Lane, Dutton, Ontario NOL 1JO Tel. (519) 762-2417 Fax (519) 762-2361 HOMES FOR SENIOR CITIZENS January 15, 1999 Warden Rien VanBrenk and Members of Elgin County Council 450 Sunset Drive ST. THOMAS, Ontario Dear Warden Van Brenk and Members of Council: We, the Residents' Council of Elgin Manor are delighted that Elgin County Council has decided to rebuild a 90 bed Elgin Manor. Many of us have been concerned that a new Home would not be possible, and from some of the information that we've heard that a new Home might be over 200 beds - we didn't like that idea. We like very much our 90 bed Home and are very glad that Council made the right decision. All of us are looking forward to a new Home and for the staff a new building that gives them everything in one place. We know that Council must now make a decision on the location and hope that you will keep us in mind for our ideas. We want to thank each of you for making the decision to rebuild Elgin Manor, we think it is the right decision. Sincerely, ì~ e'-1 60't -eJY (Mrs.) Kay Boyer Mayor, Elgin Manor Residents' Counci 3' {' 01 PAGE l~!!!! 8. nua MIDDLESEX COUNTY , , -, ." "---,..,~"",~-,,,- - Poet-it" Fax Note 7671 p\8es.... :J... T. 14'5, /-J-S'T'E:. VIA FAX: Ja Tel: 519/434-7321 Fax: 519/434-0638 4340638 COUNTY OF MIDDLESEX Road Department 399 RIDOUT STREET N.. LONDON, ONTARIO N6A 2P1 14 14 01/18/1999 (519) 661-6507 (519) 524-2044 (519) 587-5554 (519) 284-2881 (519) 271-6265 (519) 537-3024 (519) 881-1619 (519) 633-9019 (519) 376-4920 (519) 383-7092 (519) 661-1755 (519) 633- 7661 <f" ¡ Copy To ~ (519)351-9669 (ðU~~~~: \~:~~.,. DAVID HODGINS, City of London CRAIG METZGER, County of Huron ROBERT JOHNSTONE Munio. Of Hal dim and-Norfolk ....... KEN STOREY, Town of St. Marys..., JAMES WILSON, County of Perth..... MARE BROWN, County of Oxford.., BETTYANNE BRAY, County ofBJ:Uoe. ROY MAIN, City of SI. Thomas ...... DAVID HUGHES, County of Grey..... CINDY THA YEa, Lambton Health Unit ..................... DOUG ARBOUR I PAT TROOP Emergenoy Health Services Branch KAREN DUNN, County of Elgm...... GREG KEATING, Com. Of Health & Social Services Municipality of Chatham-Kent, · · · · · · · · · · · · · TO: SUBJECT Most of the Southwestern munioipalities involved in the study have submitted written confinnation of their participation in this study and the remaining have advised that staff are recommending to their respective Councils participation at the increased financial con1ribution. Given the positive response, 1 have forwarded a Consultant's Agreement to IEI Group for their signature and will be recommending that the Warden of the County of Middlesex and County Clerk sign the agreement to start the study, Given the tight time frames, it will be necessary to start immediately on the study. There is very little time flexibility available to us in this process resulting in a lack of flexibility of dates. We have scheduled Tuesday. February 16,h as the initial Steering Committee meeting (the Steering Committee members are the municipal representatives assigned by the participating mUJIicipalities). The same morning, we are scheduling a staff orientation meeting which would include the Steering Committee members and those people who will be doing the financial analysis on behalf of municipalities. In the afternoon ./2 02 PAGE MIDDLESEX COUNTY -2- 4340638 14 14 01/18/1999 we have scheduled an orientation/consultation meeting with municipal elect representatives from the participating municipalities. You should plan to attend this meeting as wel!. Both meetings will be held in the Middlesex Room of the Middlesex County Building at 399 Ridout Street North, London. I -P am suggesting that the press be invited to attend the afternoon session where the municipal Councillors are present. I On Wednesday, the 17'\ and Thursday, the 18", the Consulting Team will be scheduling meetings with stake holders such as ambulance service providers and base hospitals. These meetings will be held in the North Room of the Middlesex County Building and in the Middlesex Room. Individual members of the Steering Committee are invited to attend these meetings if they so wish. I apologize for any conflicts associated with these meeting dates; however, the 2 conventions in February and the time needed by the Consultant to prepare the infonnation for these meetings left us with only the times chosen. These meetings will be designed to make decisions with respect to timing, protocols, etc. as weB as review the scope of the project with the Steering Committee members and provide an education component. If you are unable to attend these meetings, I would strongly advise that another staff member be designated to attend. In the very near future, I will be forwarding a list of infonnation required by the Consultant on the study. It is preferred that this infonnation be forwarded to the Consultant a.s soon as possible; however, no later than our Steering Committee meeting of Tuesday, February 16". the meetings on the 16" at a later date. forward an agenda for will I P,Eng, Yours truly, Denis Merrall, County Engineer DBM/Sh KETTLE CREEK CONSERVATION AUTHORITY ONTARIO N~P 3T3 270 FAX 631-5026 R.R. 8, ST, THOMAS, TELEPHONE (519) 631-1 ~ ffii, q:®]fijwrm\ Ü,1L> ~'-!!J 1999 Cß1J¡~T'i' ßf Ð..00I1 ¡;¡~r{lr$ (Iff . ~. . I_~,J JAN 1999 Warden Rien VanBrenk Elgin County Council Elgin County Administration Building 450 Sunset Drive St. Thomas, Ontario N5R 5V1 13, January Dear Warden VanBrenk: You, members of Council and interested members of the staff, are cordially invited to attend the 33rd annual meeting of Kettle Creek Conservation on Wednesday, February 24,5 p.m.-7 at Memorial Arena, St. Thomas, extrance at the south end. We will be announcing some exciting new initiatives at the meeting and of course, honouring the winner of the annual Conservation Stewardship Award. be served and we look forward to being your hosts. y(ucl tru~y, r ¡) díV0 NJ!~ Susan McConnell Community Relations Co-ordinator Printed on Recycled Paper Light refreshments will @ OPAC SOEF oration Ontario Property AsseSsment Cor Société ontarienne d'évaluation foncière ........,.. - [;J~awŒ® Regional Assessment Office 4380 Wellington Road South,London ON N6E 3A2 4380 rue Wellington sud, London ONN6E 3A2 TEL: (519) 681-0050 FAX: (519) 649-3368 1999 January 18 1999 Cl.l!mfV fiF Elml çt¡;!1fS (\f¡:¡C~ JAN 20 Mr. Mark McDonald County Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Mr. McDonald As you are no doubt aware, on December 31, 1998 the Ontario MiniStry of Finance, Assessment Division, became the Ontario Property Assessment Corporation. Along with the change in name the transition provided for enhanced retirement packages to many staff. This office lost three managers at the time of transfer and will10se an additional five property assessors, throughout the region, between now and July Due to the recent retirements, it has been necessary to move some of the management staff. Therefore, the following valuation managers are currently in place: East Elgin which includes the Town of Aylmer, Central Elgin, Township of Malahide and the Corporation of the Municipality of Bayham Somerville: Bill West Elgin which includes the City of St. Thomas, The Corporation of the Municipality of West Elgin, The Corporation of the Municipality of Dunwich/Dutton, and the Township of Southwo1d. Karen Russell: will be filled as they become vacant. or myself, if you have any concerns about municipality The assessor positions Please feel free to contact either of these managers, how we are dealing with assessment matters in your Yours truly Pal Smith Assessment· Commissioner PJS/bj