July 27, 1999 Agenda
ORDERS OF THE DA Y
1999 AT 9:00 A.M.
FOR TUESDAY. JUL Y 27TH
MORNING SESSION
1 st Meeting Called to Order
2nd
PAGE #
1999
Disclosure of Pecuniary
Presenting Petitions, Presentations and Delegations
PRESENTATIONS - Duncan McPhail on behalf of the Elgin-51. Thomas Health Unit
will present certificates and pins to representatives from each of the Dietary
Departments in the Homes. (see attached listing)
Nature Thereof
meeting held on June 22nd,
nterest and the General
Minutes -
Adoption of
3rd
4th
1
I
Motion to Move Into "Committee Of The Whole Counci
6th Reports of Council and Staff
5th
Report of Councillors and Council Representatives
Reports of Staff
2-42
see attached
Council Correspondence
i) Consideration
ii) Information (Consent
Items for
Items for
7th
43~55
56-74
Agenda)
OTHER BUSINESS
Statementsllnquiries by Members
Notice of Motion
Matters of Urgency
1)
2)
3)
8th
the Committee Of The Whole
n-Camera Items - see separate agenda
Motion to Rise and. Report
Motion to Adopt Recommendations
12th Consideration of By-Laws
ADJOURNMENT
from
9th
10th
11th
75-78
LUNCH WILL BE PROVIDED
13th
DATES TO REMEMBER
Pork & Beef BBQ at Bobier Villa - Thursday, August 12, 1999, 5:00-7:00 P.M
AMO Annual Conference - August 22,23,24,25 - Westin Harbour Castle. Toronto
1.
2.
PRESENTATION BY THE ELGlN-ST.THOMAS HEALTH UNIT
ELGIN MANOR
recipients from Elgin Manor is Sandra Tapsel
Barbara Gammon
Ingrid Luft
Linda Irvine
Barb Shack'
,eton
Nancy Cole
Marg Ashton
Carolyn Howey
Sandra Tapsell
Representing the following
Francine Vankoughnett
Lynda Corker
Nancy Payne
Jo Purvis
BOBIER HOME
Manchester.
Mary Manchester
Nora Parish
Kim Martin
Home IS Ma
Gloria Cowell
Rejeanne Allaire
Tina Hentz
Representing the following recipients from Bobier
Sherie Willcocks
Lisa Holborne
Sharon Gordon
TERRACE LODGE
Helena Mezenberg
Wanda Teeple
Julie Taylor
Joyce Terpstra
Debbie Adams
recipients from Terrace Lodge is Mari
t
Marilyn Wright
Karen Siannas
Susie Wall
Joan Lale
Kathy Somerville
A ~ ~
f-',
Representing the following
.
Tina Bisson
Tina Klassen
Heather Provoost
Sue Shackleton
Corrie Shivak
~
given @ Elgin Manor
nstructor (121
19, 1999 Level 1
Stephanie Pongracz,
May
exp 2004
Barbara Gammon
Ingrid Luft
Linda Irvine
Barb Shack
eton
Nancy Cole
Marg Ashton
Carolyn Howey
Sandra Tapsell
Francine Vankoughnett
Lynda Corker
Nancy Payne
Jo Purvis
Villa
Brenda Kwan, instructor 9) exp 2004
Sheri Willcocks Gloria Cowell Mary Manchester
Lisa Holborne Réjeanne Allaire Nora Parish
Sharon Gordon Tina Hentz Kim Martin
1- given @ Bobier
Level
1999
May 20
1- given @ Terrace Lodge
..__.. _._,.._. ...__.._._., ..._u _.___. ---- --
Tina Bisson Marilyn Wright Helena Mezenberg
Tina Klassen Karen 5iannas Wanda Teeple
Heather Provoost Susie Wall Julie Taylor
Sue Shackleton Joan Lale Joyce Terpstra
Corrie 5hivak Kathy Somerville Debbie Adams
Leve
1999
May 26
,.
REPORTS OF COUNCIL AND STAFF
1999
JULY 2¡th
Reports from Outside Boards
Ron Bradfield ~ Tillsonburg District Memorial Hospital Progress Report
(ATTACHED)
Mr.
1
Financial Report on
Staff Report
C. Watters, Manager of Engineering Services
Maintenance by Lower Tiers (ATTACHED)
1
Written Report on
C. Watters, Manager of Engineering Services
Maintenance by Lower Tiers (ATTACHED)
2.
C. Watters, Manager of Engineering Services
- Road Closing - Township of Malahide (ATTACHED)
Road Closing - Municipality of Dutton/Dunwich (ATTACHED)
3
Straffordville Community
C. Watters, Manager of Engineering Services
and the Optimist Club (ATTACHED)
4.
Cleaning of County
C. Watters, Manager of Engineering Services
Administration Building (ATTACHED)
5
Painting and Decorating
C. Watters, Manager of Engineering Services -
County Administration Building (ATTACHED)
6.
C. Watters, Manager of Engineering Services - Speed Zone Change on
Belmont Road (County Road #74) (ATTACHED)
7
Pipeline
Millennium West
Engineering Services
C. Watters, Manager of
Project (ATTACHED)
8.
Government
C. Watters, Manager of Engineering Services - Contracts for
Drain #1 and Planesview Culvert (ATTACHED)
9.
C. Watters, Manager of Engineering Services - Development on the "Lands
of Dalewood" (Ron McNeil Line and Highbury Avenue) (ATTACHED)
10.
Sign Installation - Contract
2
C. Watters, Manager of Engineering Services
No. 1999 - 05 (ATTACHED)
.::.
.,
11
Bridge Repairs - Contract
2
C. Watters, Manager of Engineering Services
No. 1999-13 (ATTACHED)
12
Early Retirees
H. Underhill, Director of Human Resources Benefits for
(ATTACHED) ($ee /" ·c.A<^-·H-~ f&r ¡¿,zf'N-I)-
/.5'%
1998 Long-Term Care
Services -
M.' Fleck, Director of Homes and Senior
Facility Annual Reports (ATTACHED)
.»f
ìf"
Elgin County Emergency
K. Dunn, Emergency Measures Co-ordinator -
Operation Centre (ATTACHED)
y
1
Changes to Fire Protection
K. Dunn, Emergency Measures Co-ordinator -
and. Prevention Act, 1997 (ATTACHED)
If ';'e[
1
Re: Planesview Culvert
STAFF REPORTS
C. Watters, Manager of Engineering Services
Replacement (ATTACHED)
13 >1
Product
Recycle Asphalt
C. Watters. Manager of Engineering Services Re:
(ATTACHED)
If~
Cut-Off
Ro
Re: Frozen Assessment
a
..
"
...\
L. Veger, Director of Financial Services
Date (ATTACHED)
,
,~
A
Ie¡
TILLSON BURG DISTRICT MEMORIAL HOSPITAL
PROGRESS REPORT
Prepared for Elgin County Council
TDMH
r- -
-
Submitted: July 1999
.. ~4
A, Introduction
In September 1998, the Tillsonburg District Memorial Hospital received another positive
survey conducted by the Canadian Council on Health Facilities Accreditation. The hospital
received the highest award possible which means that there has not been a single recommendation
for improvement for seven years. Very few hospitals in Canada can claim this achievement. The
Facility Summary stated the following
"This organization has made substantial strides since the last accreditation snrvey
particularly in the area of quality improvement. It was truly a pleasure to survey
and other in Oxford
maintained and actively supported. In addition, there are "-''',
council, to the tertiary care hospitals in London and to the rn community agencies with
whom the hospital interacts daily. The board has recently su 'led a partnership with the
VON in the development of the new Wellness Day Progr; It the hospital. These are
excellent examples of a board establish.ing and maintaining lectiol1Ji with the people it
serves
are
health
County and beyond
to the district
aUAages
hospitals
between the hospital
Linkages
The patient and family feedback was uniformly very positive. All patients are involved in
decision-making and have good knowledge of how their diseases are managed.
and morale has not been
affected, despite the changes in senior leadership. The staff support one another and are
enthusiastic about quality improvement. They have clearly benefilled from the team
experience and they demonstrate a client-focused approach to care. Front-line staff have
been included on all teams. This client focus is also expressed in much of the literature
including the mission, vision and values of the organization.
empowered to make decisions
The staff of this organization are
this is The board surveys its
community on an active and ongoing bll$is. This is formal surveys and also
through contacts with servíce clubs, municipal bodies and various councils related to health
and social services in the area. This permits the board to assess community needs and to
determine the hospital's function within the community Management also has close ties
and
and competent
done through
strong
organization
leadership of
The
its members are well-respected
An excellent quality improvement program has been developed and several relevant and
measurable indicators, that are outcome-focused, are being used. There are clear lines of
with the community
The teams are encouraged to continue with
model for other hospitals. "
accountability and improvements are ongoing.
their activities in this area and continue to be a
help this already stellar organization to
in this report wil
the accreditation standards.
It is hoped that the suggestions
better comply with
is scheduled to be re-surveyed in the Year 2001
5
TDMH
thinking
and forward
2
B. Key Accomplishments
Tillsonburg District Memorial Hospital is recognized for its innovative
philosophy. Some of the key accomplishments in the past year include:
Alii
The Oxford Hospitals Strategic Alliance continues to work effectively and has received
unconditional endorsement from the Tharnes Valley District Health COWlcil. Subsequent to their
review, the Restructuring Commission has recommended that we participate in a network of eight
hospitals including: London Health Science Centte, St. Joseph's Health Centre, Four Counties
Hospital, Strathroy Hospital, St. Thomas Hospital, Ingersoll Hospital and Woodstock Hospital.
(see Appendix 1) The Commission will evaluate how our network's future planning will be
carried out.
This group has formed the Tharnes Valley Hospital Planning Partnership and began meetings this
month to prepare our report for the Health Services Restructuring Committee and Min.istry of
Health describing the resources of the Partnership The report is due September 20. 1999
Lon~
Fiscal year 2000, we will continue to expand our partnerships to meet community needs A
partnership agreement is being negotiated with Woodingford Lodge in Woodstock to move 34 long
term care beds to TDMH. It is anticipated that they wìl1 become part of the Supported Housing
Initiative which is to "develop a Continuum of Care and Housing at a site of the TDMH that will
offer ongoing choice of support services, immediate excellent health care, quality of life style
security, ownership choice and socially desirable
1m!
This ongoing process has been developed to enable the hospital to continuously evaluate two major
components: (i) Quality Monitoring and (ii) Process Improvement.
Quality/Process highlights include:
· Responsibility for quality involves all tearn members
· Team members present process improvement to Patient Care, Education
Research Committee of the Board
Quality Improvement discussed on all tearns monthly meeting agendas
Quality and Process Improvement Reports posted on storyboards for one
Storyboards readily accessible [0 team members and public
Leadership Council members foster an environment that
and
month.
·
·
quality
facilitates
part of our leadership culture
,
,
"
is
improvement
Mentoring and coaching
·
·
another example of our commitment
and
3
mission and
involving a variety of
is
Conso] am
This program is in keeping with the hospital's
to our conununity Through teamwork,
community
the last two
hospital
we are able the 'one stop service'
years Volunteers are continuing to playa significant role in greeting and helping our patients
The moving of the Respiratory, Echo-cardiology and Cardiac Testing services went smoothly as
a result of careful planning and the excellent cooperation received from Environmental Services
and Communication services
program planned over
to provide
representatives
We were successful in introducing new procedures in our Diagnostic Imaging service Our 'high
end' Ultrasound machine allowed us the capability to add procedures such as Prostate imaging and
biopsy. The improved image quality also allowed us to provide shoulder and small parts imaging
that nonnally would require the more invasive X -ray procedure.
This
~ ... )roving our ability to track
it is a system designed for
as well
Infonnation System.
The expected
We are currently proceeding with the replacement of our Radiology
system will provide us with Year 2000 compatibility, as well .. 'm]
utilization and billing infonnation for our services. Althou
Radiology, the program wiJI also be used for Cardio-Pulmonar) ices
'live' date for the system is June 1999
of the planned changes made to the Continuing
to Continuing Care patients who have need for
is based on the needs
in
This past year has demonstrated the effectiveness
Care Program, Patient focused care is provided
rehabilitation, complex continuing care and palliative care. Care of the
individual and the functional outcomes required for discharge, such as skills for self-care, If
discharge is not possible, the goal is enhancement in quality of life and maintenance of the highest
level of function possible. Over the past tWO years the length of stay has been significantly
reduced. Of the twenty four patients, approximately five have complex continuing care needs and
an average of eight to ten patients are waiting for placement in a long tenn care facility. Many
to leave their due to the need for additional tenn care beds in
long
conununity
patients have
Tillsonburg.
Day Program on August 31, 1998 was both exciting and rewarding
and dedication of the team, we have a program that offers a broad
socialization and recreation. The
to three
The opening of the Wellness
Through hard work,
persistence
services focusing on wellness
rehabilitation,
fifteen
a week. On March 22, 1999 the program expanded from three to five days a week.
Partnerships have been established with the Alzheimer Society of Oxford and the Arthritis Society.
7
clients to an average of thirty five who attend from one
grown from
specrrom of
program has
days
4
Both agencies offer education and support to the community. Plans for a Respiratory Program are
in the early planning stages. The Centre for Activity and Aging will also be involved in planning
and doing research for an exercise program.
The process of referring clients to the Program through the CCAC's - Oxford, Haldimand-Norfolk
is worldng well referrals being received on a regular basis. Thanks to all team
the success of
the Program
to
with new
especially VON Oxford who have contributed
and Elgin
members
Medical Sta,
TilIsonburg is underserviced when it come to the number of physicians serving the Tri-County
Area. To respond to this simation, TDMH has developed a plan for the retention and recruittnent
of physicians in order to ensure future access to quality healthcare in the area. The Medical Staff
and Hospital Administration have been actively recruiting physicians (surgeons
internist locums for weekend coverage) to maintain all essential services
for
ER physicians and
and a high quality of care
the Tri-County community
The local physicians are trying to enter into some type of remuneration program with the Ministry
of Health (Alternate Payment Plan). Representatives of the Medical Staff and Hospital
Administration have also met with Ministry of Health officials to pursue this method (Alternate
Payment Plan) and also of other methods of payment to try to ensure continuous coverage of the
ER and other essential services for the hospital.
the entire operation of the hospital and accounts for
The plan considers the following risk areas
Contln Ilance
Contingency Plans are being developed for
all internal and external risks to
·
service continuity.
Computer System Applications
Biomedical Equipment
Hospital
Critical
Physical Facilities
Supply Chain Management
Public Infrastructure Services
·
·
·
·
The plan comprises of a variety of strategies, such as proactive, reactive and transition. A
Strategy Matrix is being developed for each service area and for each identified "Critical"
function. It is anticipated that the "plan" will be ready for review by the end of June and be
completed for the audit process scheduled for July 23, 1999
8
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·VtmicaI integnilÌOn (ie:Jinkages with other community blOSCd s<:rvic:cs)
wilt be facilitated at a cluste<- Jevel.
--.----..--.--.---..-
Middlesex Cluster
Oxford Cluster
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The hospital has, for over 20 years, ended the year in a healthy, financial position and have
approved a Fiscal 2000 balanced budget. For the second year, we will participate in a joint budget
submission to the Ministry of Health with the Oxford Hospitals' Strategic Alliance, representing
a total expenditure for Hospitals in Oxford County of approximately $54,870,000
~QsitiQ.
Financial
Patient Activity
D.
~
(see Appendix 2)
Elgin County residents
Hl
report. wpd
Approximately 20% of patient activity involves
county
999\elgi
Encl. Appendix 1
Appendix 2
G:\USERS\SPENCERJ\DA TA \BoordIMisc\
APPENDIX 2
HOSPITAL OPERATING STATISTICS
12 Months 12 Months 12 Months 12 Months
Mar 31/96 Mar 31197 Mar 31198 Mar 31199
Occupancy Rates
Medical Surgical - 82 beds 86% 62% 85% 85%
April 01/92 .. 52 beds
Sept 21/92.. 57 beds
June 7/93 - 58 beds
Obstetrical - B beds 27% 2:1% 21% 17%
April 01192 - 6 beds
Paediatrics - B beds 26% 14% 32% 27%
ICCU - 6 beds 68% 69% 6B% 70%
Newborns.. 14 basinettes 9% 8% B% 6%
Chronic - 39 beds 99% 90% 98% 97%
Patient Days
Short Term 19.955 14.562 13.497 13,406
Chro nl c 14.136 12.838 8,593 8,479
Total 34,091 27,400 22,090 21,885
Short Term
Admissions 3144 2,810 2.436 2,506
Average Length of Stay 6.3 5.2 5.6 5.4
Obstetrics
Newborn Days 447 403 390 304
Births 186 177 172 148
Emergency Visits
In-Patient 61 55 47 51
Out-Patient 22.84B 21,910 23,833 24.773
Total 22,909 21,966 23,8BO 24,824
Lab Units
Total n ,OOO's) 1,168 1,206 1,234 1,263
Cardiac Testing
Stress Tests 1169 1.200 1.289 1.261
E.C.G. 5,778 6,842 6,187 6,311
Holtar Monitoring 660 509 610 571
Pulmonary Function 1,250 1,488 1,800 1,793
11
APPENDIX 2(cont'd)
HOSPITAL OPERATING STATISTICS
12 Months 12 Months 12 Months 12 Months
March 31196 March 31/97 March 31/98 March 31/99
X-Ray Exams
In-Patient 2642 2,432 2,201 2,264
Out-Patient 18,222 18,016 19.828 19,469
Total 20,864 20,448 22,029 21.733
Ultrasound
In-Patient 372 367 316 345
Out-Patient 3.260 3.592 4.076 4.286
Total 3,632 3,959 4,392 4,631
Operations
In-Patient 607 477 417 417
Out-Patient 732 819 934 884
Total 1,239 1,296 1.361 1,301
Out-Patient Dey Care
Surgical 732 819 934 8B4
Diabetic 781 1,367 1,608 1,723
Psychiatric 2,736 3.420 3.615 5,364
Total 4.256 5,596 6,157 7,971
Physiotherapy Visits
In-Patients 2,918 3,172 3,533 4,426
Out-Patients 4,004 2.631 3,301 2,871
Total 6,922 5,803 6.834 7.297
12
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JUNE 29, 1999
SUBJECT: FINANCIAL REPORT ON MAINTENANCE BY LOWER TIERS
Introduction
The Lower Tier Municipalities are to report to the Manager of Engineering Services within 30
days after the end of the quarter and 60 days after year-end on the costs of maintaining the
County roads system. This report represents the first quarter results and are awaiting 2nd
quarter results soon.
Discussion/ Conclusion
The chart below lists the maintenance activities, total dollars per activity, the first quarter
maintenance report and a percentage of total allocations for maintenance. The attached chart
lists individually each municipality's expenditures
Maintenance Total % of Total January - March
Activity Maintenance $ Maintenance $ 1st Quarter $ Total Maintenance %
Bridge/ Culvert 46,500 2.4 1,072 0.1
Roadside 500,500 26.3 54,631 2.9
Hardtop 139,000 7.3 20,960 1.1
Loosetop 65,000 3.4 2,198 0.1
Winter Control 717,500 37.7 763,978 40.2
Safety Devices 302,000 15.9 17,362 0.9
Overhead 132,500 7.0 40,294 2.1
Total $1,903,000 100 $900,495 47.4
the amount spent would have been
the amount has exceeded the total
Usually
To date
the
that the municipalities will work within
Of concern is the amount spent on winter control
approximately 60% of the $717,500 or $403,500.
allocations for winter control.
Given total maintenance costs are fixed it is assumed
confines of the fixed maintenance budgets.
Recommendation
nformation
For your
SUBMISSION
K M ALD
-
CHIEF ADMINISTRATIVE OFFICER
13
RESP,
CLAYTO D. WATTERS, MANAGER
ENGINEERING SERVICES
Mar 1999
Maintenance for Jan-
%of
Total
0%
1%
1%
0%
31%
0%
2%
0%
2%
3%
0%
87%
1%
7%
%of
TID
Dutton!
Dunwlch
2,342.00
2,913.80
92,118.18
1,352.88
8,910.74
$
$
$
$
$
$
$
%of
Total
0%
2%
1%
0%
36%
1%
0%
%of
TID
0%
5%
2%
0%
91%
2%
0%
Central
Elgin
233.85
7,275.98
2,465.88
131,038.85
3,071.88
$
$
$
$
$
$
$
%of
Total
0%
1%
1%
0%
62%
1%
0%
0%
2%
2%
0%,
95%
1%
0%
%of
TID
Bayham
3,788.63
3,052.14
185,266.34
1,510.88
$
$
$
$
$
$
$
%01
Total
0%
1%
2%
0%
24%
3%
2%
0%
2%
7%
0%
75%
10%
7%
%of
TID
Aylmer
43.33
127.67
,498.77
192.57
128.28
$
$
$
$
$
$
$
Maintenance
ActJvlUes
A Brldgel Culverts
B· Roadside
C Hardtop
D Loosetop
E WInter Control
F Safety Devices
Overhead
36%
64%
105,635.58
296,000.00
190,384.42
$
$
$
39%
61%
$ 144,089.42
$ 367,000.00
$ 222,913.58
65%
35%
$173,617.99
$ 256,500.00
$ 92,882.0
33%
67%
1,960.60
8,000.00
4,039.40
$
$
$
Jan-Mar
Total Allocated
Dlfferencø
%01
Total
0%
3%
1%
0%
40%
1%
2%
%01
TID
0%
6%
2%
0%
85%
2%
4%
% of Totals of AI
Total
1,071.94
54,630.68
20,959.48
2.198.02
763,977.91
17,362.06
40,294.46
$
$
$
$
$
$
$
0%
3%
0%
0%
28%
1%
2%
%01
TID
0%
9%
1%
0%
79%
4%
7%
West
Elgin
73.00
8,531.00
,270.00
390.00
77,893.00
3,723,00
6,432.00
$
$
$
$
$
$
$
%01
Total
0%
8%
3%
0%
55%
2%
0%
%ot
TID
0%
2%
5%
1%
80%
2%
0%
% of Southwold
Total
608,8
24,681.7
10,728.45
1,285.74
68,989.14
4,843.71
$
$
$
$
$
$
$
0%
2%
0%
0%
33%
1%
7%
%of
TID
0%
5%
0%
0%
77%
2%
16%
Malahlde
56,28
7,968.03
40 .54
522.28
27,205.63
2,667.18
26,823.46
$
$
$
$
$
$
$
Maintenance
Activities
A Brldgel Culverts
BRoadside
C Hardtop
o Loosetop
E Winter Control
F Safety Devices
Overhead
47%
53%
900,494.55
,903,000.00
,002,505.45
$
$
$
36%
64%
$ 98,312.00
$ 275,500.00
$177.188,00
68%
32%
$ 21 37.56
$ 310,000.00
$ 98,862.44
43%
57%
$165.744.40
$ 382.000,00
$ 216,255.60
Jan-Mar
Total Allocated
Difference
14
Notes:
1 Central Elgin will have a $50,000 tree removal expense on Ferguson Line
2 Central Elgin expenses are to April 24, 1999
3 Aylmer expenses are until April 30, 1999
1999 Aylmer Bayham Central Dunwich
Bridgel Culvert $ 500.00 $ 7,000.00 $ 9,000.00 $ 7,000.00
Roadside $ 1,500.00 $ 72,000.00 $ 98,500.00 $ 74,500.00
Hardtop $ 500.00 $ 22,500.00 $ 29,000.00 $ 17,500.00
Loosetop $ - $ - $ 3,500.00 $ 24,500.00
Winter Control $ 2,000.00 $ 103,000.00 $ 142,000.00 $ 107,000.00
Safety $ 1,000.00 $ 43,500.00 $ 59,500.00 $ 44,500.00
Overhead $ 500.00 $ 18,500.00 $ 25,500.00 $ 21,000.00
Total $ 6,000.00 $ 266,500.00 $ 367,000.00 $ 296,000.00
Malahide Southwold West Elgin Total % of Total
Bridgel Culvert $ 9,000.00 $ 7,500.00 $ 6,500.00 $ 46,500.00 2.4%
Roadside $102,000.00 $ 82,000.00 $ 70,000.00 $ 500,500.00 26.3%
Hardtop $ 29,500.00 $ 22,500.00 $ 17,500.00 $ 139,000.00 7.3%
Loosetop $ 8,500.00 $ 10,500.00 $ 18,000.00 $ 65,000.00 3.4%
Winter Control $145,500.00 $ 117,000.00 $ 101,000.00 $ 717,500.00 37.7%
Safety $ 61,000.00 $ 49,500.00 $ 43,000.00 $ 302,000.00 15.9%
Overhead $ 26,500.00 $ 21,500.00 $ 19,000.00 $ 132,500.00 7.0%
Total $ 382,000.00 $ 310,500.00 $ 275,000.00 $ 1,903,000.00 100.0%
15
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JULY14,1999
SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS
Introduction
The Road Superintendents are to provide to the Manager of Engineering Services a written
statement on maintenance activities.
Discussion/ Conclusion
The following summarized information was provided by the Lower Tier Superintendents for your
information:
"
-
Bridges and Culverts N/A
Roadside N/A
Hardtop Sweeping - 6 Times
Loosetop N/A
Winter Control Plowing and/or Sanding - 25 Times
Safety Devices Sign Repair - 1
Aylmer
-
Bridges and Culverts N/A
Roadside Catchbasin Repairs - 6 Times / Shoulder Repair in Vienna
Hardtop Cold Patching on Roads #42, #43, #45 and #55
Loosetop N/A
Winter Control Plowing and/or Sanding - 38 Days
Safety Devices Five Sign Repairs/ Guard Repairs in Vienna
Bayham
2
Brushing - 5 Days
.¡ Catch basin Repairs - 1 Time
.¡ Brushing/ Tree Trimming Roads #24, #27,
(Contractor and Municipality)
Cold Patching on Roads #4, #26, #27. #28. #34. #36, #48 and #56
Grading Road #48 - 2 Times
Plowing and/or Sanding - 39 Days
.¡ Guard Repairs - 3 Areas
.¡ Sign Repairs - 4 Areas
.¡ Information Signs - 6 Days
#48 - 30 Days
#36,
1&
Central Elgin
Bridges and Culverts
Roadside
Hardtop
Loosetop
Winter Control
Safety Devices
Page 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JULY 14, 1999
SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS
Bridges and Culverts N/A
Roadside Brushing/ Tree Trimming - All Roads
Hardtop Cold Patching - All Roads
Loosetop Grading - Roads #5 and #9
Winter Control Plowing and/or Sanding - 82 Days
Safety Devices Guard Repairs and Sign Repairs
Dutton/ Dunwich
Bridges and Culverts Sweep Bridge Decks
Roadside Tree Cutting - Roads #35, #43, #48 and #52
Hardtop Spot Cold Patching/ Shoulder Repairs Roads #37 and #52
Loosetop Grading - Road #35 - 3 Times/ Road #48 - 3 Times
Winter Control Plowing and/or Sanding -174 Man Days
Safety Devices Sign Repairs -12 Man Days
Malahide
Bridges and Culverts N/A
Roadside Tree Cutting - Roads #3, #16, #18, #25 and #48
Hardtop Spot Cold Patching
Loosetop Spot Grading - Roads #18 and #20
Winter Control Plowing and/or Sanding - 201 Man Days
Safety Devices Sign Repairs - 14.5 Man Days
Southwold
~ . N/A
Bridges and Culverts
Roadside N/A
Hardtop Shoulder Grading - Road #103
Loosetop N/A
Winter Control Plowing and/or Sanding
Safety Devices Guide Posts - 3
West Elgin
SUBMISSION
MARK LD
CHIEF ADMINISTRATIVE OFFICER
17
Recommendation
For your information
C FU L Y SUBMITTED
~' Á
CL~ ON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: ROAD CLOSING - TOWNSHIP OF MALAHIDE
1
JULY
DATE
Introduction
to close a road allowance
Malahide wishes
The Township of
the road
Discussion/ Conclusion
That the County of Elgin has no concerns to the Township of Malahide closing
allowance between Gore Concession and Concession 5 in Lot 11.
More specifically Part #2. Registered Plan #11 R-7074
Recommendation
That the County of Elgin has no objection to the Township of Malahide closing the road
allowance between Gore Concession and Concession 5 in Lot 11.
More specifically Part #2, Registered Plan #11 R-7074.
SUBMISSION
RESPJECTFUL.L. Y SUBMITTED
MARK LD
CHIEF ADMINISTRATIVE OFFICER
18
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: ROAD CLOSING - MUNICIPALITY OF DUTTON/ DUNWICH
12
JULY
DATE
Introduction
to close a road allowance
Dunwich wishes
The Municipality of Dutton/
Discussion/ Conclusion
That the County of Elgin has no concerns to the Municipality of Dutton/ Dunwich closing the
road allowance known as Alan Street, situated between Lots 41, 48 and 49 and Lots 42, 47 ,and
50 on Plan 171 in the former municipality of Dutton
Recommendation
That the County of Elgin has no objection to the Municipality of Dutton/ Dunwich closing the
road allowance known as Alan Street, situated between Lots 41, 48 and 49 and Lots 42. 47 ,and
50 on Plan 171 in the former municipality of Dutton
SUBMISSION
MARK D
CHIEF ADMINISTRATIVE OFFICER
t~
RESPECTFULL Y SUBMITTED
~p -1tw<
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: STRAFFORDVILLE COMMUNITY COMMITTEE AND THE OPTIMIST CLUB
JULY 7
DATE:
Introduction
The Straffordville Community Committee and the Optimist Club requests the temporary closure
of Plank Road (County Road #19) and Heritage Line (County Road #38) in the Village of
Straffordville.
from
Discussion/ Conclusion
The Straffordville Community Committee and the Optimist Club requests that PJank Road
Third Street to Heritage Line and Heritage Line from Plank Road to 56169 Heritage Line
(Bayham Community Centre) be closed from 10:00 a.m. Saturday, August 28, until 11 :30 a.m
Saturday, August 28, for the purposes of a 2nd Annual Watermelon Fest.
The County of Elgin has a policy on temporary closures which requires the Straffordville
Community Committee and the Optimist Club to:
· Provide general liability insurance of $5,000,000.00 and the County of Elgin be named as
additional insured.
· That the Straffordville Community Committee and the Optimist Club be responsible for all
materials, labour and equipment to maintain a safe detour.
· The Straffordville Community Committee and the Optimist Club agrees to hold the County
harmless during the road closure
Recommendation
That a by-law be passed to temporarily close Plank Road from Third Street to Heritage Line and
Heritage Line from Plank Road to 56169 Heritage Line (Bayham Community Centre) from 10:00
a.m. Saturday, August 28, until 11 :30 a.m., Saturday, August 28, for the purposes of a 2nd
Annual Watermelon Fest.
the satisfaction of the Manager of Engineering
Provided that the above requirements are met to
Services
SUBMISSION
MAR ALD
~(i{IEF ADMINISTRATIVE OFFICER
RE~~ULL Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: CLEANING OF COUNTY ADMINISTRATION BUILDING
14
JULY
DATE
Introduction
Presently the County of Elgin personnel perform cleaning duties at the administration building
for all offices and common areas.
the building but
these duties as
Discussion/ Conclusion
Previous to early summer of 1997 a contractor performed all cleaning duties In
requested a substantial price increase. The County then hired staff to perform
Council felt County personnel could be more cost effective
Last year a request for proposal for cleaning services was initiated but was not accepted as
County costs for similar services was lower than the private sector. Much has changed in the
last 18 months to warrant another look at whether the private sector is truly more competitive.
Since this was the County of Elgin's first and only attempt at requesting proposals for cleaning
services another attempt should be made to verify whether the cleaning services the County
provides are truly competitive with the private sector.
Recommendation
That the Manager of Engineering Services initiates a request for proposal for cleaning services
for the County Administration Building and report to County Council.
MAR
CHIEF ADMINISTRATIVE OFFICER
21
RESPECTFULL Y SUBMITTED
~~()
CL YTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: PAINTING AND DECORATING COUNTY ADMINISTRATION BUILDING
14
JULY
DATE
Introduction
painting and decorating
buildings was Interior
1999 Capital Program for
the
ncluded in
Discussion/ Conclusion
The building was originally painted in 1985 and now requires extensive painting. The interior
painting and decorating will consist of painting the main floor hallway and cloakroom, painting
stairwells, painting of the second floor landings and painting and decorating the Warden's office
conference room and washroom. The stairwells, landings, and Warden's Office required roof
repairs be completed first. Since all the roof repairs were completed in 1998 the interior
painting can be completed.
To assist the County with interior decorations and painting the services of a local interior
decorator were solicited. (The cost for this service was less than $300.00). This individual is
well qualified and respected. The interior decorator chose the colour schemes and decorations
which was difficult due to the remaining colours that had to be included in this decision.
is Annen Painting of Aylmer at
The County's purchasing policy was followed and the low bidder
their tendered price of $8,874.00.
to Annen Painting at
SUBMISSION
Recommendation
That the painting and decorating of the administration building be awarded
their tendered price of $8,874.00,
Y SUBMITTED
MARK ALD
CHIEF ADMINISTRATIVE OFFICER
22,
CLAYTON D. rATTERS, MANAGER
ENGINEERING SERVICES
Painting and Decorating
County of Elgin Administration BUilding
Annen Painting $8,874.00
H.D. Decorating $11.200.00
'23
,
,
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: SPEED ZONE CHANGE ON BELMONT ROAD (COUNTY ROAD #74)
14
JULY
DATE
Introduction
Recently there has been a rash of accidents on Belmont Road In the built up area of Mapleton
After visually reviewing the area there is evidence of numerous accidents in this area
Discussion/ Conclusion
This area now has a reduced speed of 60 kilometers per hour. The travelling public leaves
Belmont and then proceeds south for approximately 6 kilometers of straight roadway. The
motorist now has to navigate a curve and then enter the reduced speed zone. There is a need
to reduce the speed before the curve, as the speeds of the travelling public seem to be above
the posted limits.
Recommendation
That a by-law be drafted to reduce the speed zone to 60 kilometers per hour from the south
property line of Mapleton Line northerly 492 meters and from the south property line of
Mapleton Line southerly for 201 meters.
SUBMISSION
LD
CHIEF ADMINISTRATIVE OFFICER
24
œ TON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
14
JULY
DATE
SUBJECT: MILLENNIUM WEST PIPELINE PROJECT
Introduction
51. Clair Pipelines (1996) Limited is proposing to construct a 36 inch natural gas pipeline from
the Dawn Compressor Station, north of Dresden to the shore of Lake Erie and further onward to
the north-eastern United States. The project is to proceed in 2000.
Discussion/ Conclusion
The County of Elgin staff attended a public meeting in West Lorne in the winter of 1998 to be
updated on the proposed route and construction practices. This meeting was also a forum to let
the company hear the preliminary views of the County of Elgin. After the public meeting a
written submission was presented to express the County's views. This submission was divided
into several parts: environmental issues, insurance issues, protection of property and
construction practices. A further meeting clarified all but the protection of property issues. The
County of Elgin insisted that an irrevocable letter of credit (LOC) be provided. This money
would be put to use when the contractor did not perform the duties as perceived by the owner
of the pipeline. There are other ways to achieve this goal but Engineering Services requested a
LOC. This issue will be discussed with the owner's lawyers on how to make a win/win situation
with the LOC.
Recently another meeting was convened to update both parties on the progress over the last 6
months. On December 16, 1998 an application was made to the National Energy Board to seek
approval on this project. The process has been slow and the hearing date has not yet been set.
The company is optimistic the hearing will be convened this fall. GAPLO presents 80% of the
property owners along the alignment. The pipeline owners have reached a compensation
package, which has not been signed at this time but has been agreed to in principal. Of the
remaining 99% of these have signed, of which the remaining 3 owners (1 %) have yet to
endorse this agreement.
Recommendation
Y S BMITTED
ût
CLAYTO' Ð. WATTER , MANAGER
ENGINEERING SERVICES
nformation
For your
MARK
CHIEF ADMINISTRATIVE OFFICER
'25
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
AND PLANESVIEW CULVERT
1999
SUBJECT: CONTRACTS FOR GOVERNMENT DRAIN #1
14
JULY
DATE
Bridge and Planesview
Drain #1
Introduction
In our 1999 budget the County was to replace Government
Culvert.
Discussion/ Conclusion
Road #5
County staff has directed the consultant to advertise for the replacement of Government
Drain #1 Bridge with the Municipality of West Elgin. West Elgin is also replacing a structure of
similar size within 3 kilometers of the County's structure. By closing the tenders for the two
structures on the same date (August 4th) it is hoped to obtain more aggressive pricing.
Since County Council is not sitting until September 14th, County staff should authorize the
contractor to proceed. The County policy would still apply as the Engineering Services
Department always accepts the lowest bidder. Therefore the Warden and Chief Administrative
Officer could sign the contract and the Manager of Engineering Services would report to Counci
at the September 14th meeting.
Bridge - Count
Drain #1
Government
Road #5
For the replacement of the Planesview Culvert 60 meters of 2000mm csp is required. Kingsmi
Bridge required a diversion channel for the creek and the County used a 2000mm csp for this
diversion. The contract for Kingsmill Bridge will not be completed until the end of July '99 and
this pipe will then be transported to the Planesview site for installation. The agreement with the
Conservation Authority is to replace the culvert by the end of September '99 for environmental
issues.
Since County Council is not sitting until September 14th, County staff should authorize the
contractor to proceed. The County policy would still apply as the Engineering Services
Department always accepts the lowest bidder. Therefore the Warden and Chief Administrative
Officer could sign the contract and the Manager of Engineering Services would report to Counci
at the September 14th meeting
2
2:1
Planesview Culvert - Count
Page 2
REPORT TO COUNTY COUNCIL
-
FROM: CLAYTON WATTERS, \i1¡
ENGINEERING SE ':
DATE: JULY 14, 1999
SUBJECT: CONTRACTS I ,oVERNMENT DRAIN #1
I !l..NAGER
RVICES
AND PLANESVIEW CULVERT
Recommendations
That the Warden and Chief Administrative Officer, under the recommendation of the
Manager of Engineering Services, be authorized and directed to sign the contract for the
replacement of Government Drain #1 Bridge with the company whose price is the lowest
tendered and report to County Council at the September 14th meeting.
1
That the Warden and Chief Administrative Officer, under the recommendation of the
Manager of Engineering Services, be authorized and directed to sign the contract for the
replacement of Planesview Culvert with the company whose price is the lowest tendered
and report to County Council at the September 14th meeting.
2
UBMISSION
RESPECf;TFULL Y SUBMITTED
MAl ALD
CHIEF ADMINISTRATIVE OFFICER
27
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
,1
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
(RON MCNEIL LINE
1999
SUBJECT: DEVELOPMENT ON THE "LANDS OF DALEWOOD'
AND HIGHBURY AVENUE
13,
JULY
DATE
Introduction
In April, Council directed staff to respond to the request for comments for the above
mentioned development by indicating that the County would have no objection to the
proposed subdivision providing certain conditions apply. Specifically, intersection
improvements and signals would have to be financed by the developer since the County
does not have a Development Charges By-law to recover the costs of the necessary
improvements. The required works on County roads would also have to be approved by
the Manager of Engineering Services.
Discussion
Staff representing the City, Central Elgin, the County and the developer himself have met
to finalize the details. These discussions have led to a satisfactory arrangement. In
essence the City of 51. Thomas will recover from the developer the County's costs and
reimburse the County. The developer will "up front" the costs of the study and through a
separate agreement the County and the City will formalize how the County will recover its
approved costs.
Conclusion
Through discussions staff have determined a way to recover costs from a development In
one municipality that affects another jurisdiction. The County will approve the necessary
intersection improvements and signals as a result of the development in the City and will
recover its costs through ,the City's Development Charges By-law via a separate
agreement.
2
28
Page 2
(RON MCNEIL LINE
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JULY 13,1999
SUBJECT: DEVELOPMENT ON THE "LANDS OF DALEWOOD
AND HIGHBURY AVENUE
on the Lands Of Dalewood
Recommendation
That the County of Elgin approve the proposed development
according to the following terms and conditions:
That intersection improvements be made at Burwell Road and Ron McNeil Line on the
approval of the Manager of Engineering Services; and completed by January 1, 2000
That traffic signals be installed at Burwell Road on the approval of the Manager of
Engineering Services; and be completed by January 1, 2002.
That the developer "up front" the costs of the Impact Study.
That the County be reimbursed for all necessary expenses associated with these
improvements.
That the Warden and CAO. be authorized to sign the necessary agreement
City of 51. Thomas to recover approved costs.
the
with
1)
2)
3)
4)
5)
BMISSION
MARK MC D
CHIEF ADMINISTRATIVE OFFICER
lü
REŒ:r~LL Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
05
1999
1999
SIGN INSTALLATION - CONTRACT NO
19
JULY
SUBJECT:
DATE
the Engineering Services
Elgin is part of
Introduction
The contract for the installation of signs In West
approved capital program for 1999.
Discussion/ Conclusion
The sign installation is for replacement of regulating, warning and other miscellaneous signs
Quotations for sign installation were sent out to 4 individuals only two submitted prices.
Quotations were received until July 16 and total prices ranged from $13,375.00 to $18,789.20
price of $13.375.00
Ontario submitted the lowest
Thomas
ADDA Construction. 51.
Sign
Recommendation
That ADDA Construction tendered price of $13,375.00 including G.S.T. be accepted for
Installation / Contract No. 1999-05 per the proposed 1999 Capital Program
RESPECTF,\yLL Y SUBMITTED
aOV\k~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
SUBMISSION
MA CDONALD
CHIEF ADMINISTRATIVE OFFICER
:.30
SIGN INSTALLATION
CONTRACT NO. 1999-05
1999
COMPANY AMOUNT
ADDA CONSTRUCTION $13,375.00
MOBIL STRIPING & SWEEPING LIMITED $18,789.20
3
16,
July
1
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JULY 19,1999
SUBJECT: BRIDGE REPAIRS - CONTRACT NO. 1999 -13
Introduction
The tender for major bridge maintenance is part of the Engineering Services approved capital
program for 1999.
Discussion/ Conclusion
Quotations for the Bridge Repairs were sent out to 4 contractors in Ontario, and 3 submitted
prices. Quotations were received until July 16 and total prices ranged from $18,331.20 to
$31,464.00.
Theo Vandenberk Construction Incorporated, Denfield, Ontario submitted the lowest price of
$18,331.20.
Recommendation
That Theo Vandenberk Construction Incorporated tendered price of $18,331.20 including G.S.T.
be accepted for Bridge Repairs / Contract No. 1999 -13 per the proposed 1999 Capital Program
RESmA~~ Y SUBMITTED SUBMISSION
v
CLAYTON D. WATTERS, MANAGER NALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
32
BRIDGE REPAIRS
CONTRACT NO. 1999-13
16,1999
COMPANY AMOUNT
THEO VANDENBERK CONSTRUCTION INCORPORATED $18,331.20
OWEN KING LIMITED $20,349.00
FACCAINCORPORATED $31,464.00
33
July
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: PLANESVIEW CULVERT REPLACEMENT, DUNBOROUGH ROAD, ELGIN
COUNTY ROAD #5
JULY 23
DATE
Introduction
As part of this years capitctl improvements program the Planesview Culvert on Dunborough
Road is being replaced. The existing culvert consists of an original concrete culvert and as the
roadway above increased in width and height the culvert has been extended twice at each end
with various sizes and lengths of steel pipe. This culvert replacement was coordinated with the
Kingsmill Bridge replacement on Springwater Road (Elgin County Road #35) to utilize the
required creek diversion pipe as part of the new Planesview Culvert pipe.
Discussion/ Conclusion
After obtaining the necessary approvals from the Lower Thames Conservation Authority the
Engineering Services Department proceeded with surveying and making a quotation package
As mentioned above, the 2 meter diameter CSP creek diversion pipe for the Kingsmill Bridge
Replacement will be used as part of the new Planesview Culvert although an additional 20
meters of 2 meter diameter pipe is required. The Engineering Services Department obtained 3
quotes for this extra pipe and received the lowest bid of $9,390.00 plus taxes from Atlantic
Industries Ltd., in Ayr, Ontario.
Four quotation packages were sent to local contractors to complete the works required for the
replacement of the culvert. Three (3) quotes were received with the lowest bid belonging to
Streib Trucking Ltd. and Excavating for the total price of $31 ,209.20 plus taxes
Recommendation
That the quoted price of $9,390.00 plus taxes from Atlantic Industries Ltd. for pipe and the
quoted price of $31 ,209.20 plus taxes from Streib Trucking Ltd. and Excavating for the
installation of the Planesview Culvert be accepted so that the work may proceed.
APPROVED FOR SUBMISSION
MAR NALD
CHIEF ADMINISTRATIVE OFFICER
REÕ";tvt Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
PLANESVIEW CULVERT
CONTRACT NO. 1999-11
July 23, 1999
COMPANY AMOUNT
STREIB TRUCKING LIMITED AND EXCAVATING $33,393.84
HIGGS & HIGGS INCORPORATED $35,310.00
DARREL DICK EXCAVATING $62,897.81
CSP AND HEADWALL
July 16, 1999
COMPANY AMOUNT
ATLANTIC INDUSTRIES LIMITED $9,390.00
ARMTEC $10,008.10
CANADA CULVER & METAL PRODUCTS $11,856.52
"
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
BETWEEN UNION
1999
SUBJECT: RECYCLE ASPHALT PRODUCT FROM HIGHWAY #401
ROAD AND HIGHWAY #4
JULY 22
DATE
Introduction
Dufferin Construction Limited is milling and paving Highway #401 between Union Road and
Highway #4 and is selling the recycled asphalt products to either the lower or upper tier
municipalities.
Discussion/ Conclusion
The County was made aware on July 19 that Dufferin Construction was interested in selling
recycled asphalt product (RAP) to either the upper or lower tier municipalities. On July 22, 1999
the County of Elgin made arrangements with Dufferin Construction to purchase approximately
6,000 tonnes (total estimated quantity of 12,000 tonnes) of recycled asphalt products at $3.00
per tonne f.o.b. Elgin County Road 18. The County of Elgin and the Township of Southwold
have agreed to share the material 50-50. Southwold will receive the eastbound lanes and the
County will receive the westbound lanes. The County of Elgin has used product (RAP) on
numerous gravel roads in the past and found the product to be acceptable.
is being
Dufferin Construction has been hauling the RAP since Saturday July 24. The product
placed at approximately 150 mm in depth.
The placement of RAP is on County Road #18 (Third Line) between County Road #119 (Mi
Road) to Southdel Drive What makes this such a good valve is 1.0 inches of RAP is the same
as 1.8 inches of Granular 'A'.
Our only concerns were with the spreading of the material. Last year the County rented the
spreading equipment from the contractor and found they're spreading methods where not up to
our standards. This year Southwold Township has agreed to supply the grader(s) for the
spreading operations.
2
100
place approximately
wi
n addition our gravel contract supplier (Contract #99-01)
millimeters of Granular'A' on the RAP.
Page 2
BETWEEN UNION
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JULY 22, 1999
SUBJECT: RECYCLE ASPHALT PRODUCT FROM HIGHWAY #401
ROAD AND HIGHWAY #4
Recommendation
The Manager of Engineering Services be authorized to sign an agreement with Dufferin
Construction Limited at the price of $3.00 per tonne (estimated quantity of 6,000 tonnes) for the
supply of recycled asphalt products from Highway #401 between Union Road and Highway #4
The monies for this project shall come from the Highway Transfer Reserve" and;
The County will also rent the Township of Southwold grader(s) for spreading of the RAP
product. The monies for this project shall come from the Highway Transfer Reserve" and
The Manager of Engineering Services be authorized to use Walmsley Bros. Ltd. to supply
(estimated quantity of 5,000 tonnes), haul, spread, compact and use of dust suppressant for an
additional 100 millimeters of Granular 'A', Contract No. 1999-01 and the monies shall come from
the Highway Transfer Reserve.
FOR SUBMISSION
MAR DONALD
COUNTY ADMINISTRATOR/CLERK
RESPECTFULL Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
Marilyn Fleck, Director of Homes and Senior Services
John David Huether, Acting Deputy Treasurer
FROM
1999
1998 Long-Term Care Facility Annual Reports
13
July
DATE
SUBJECT
Discussion
The Ministry of Health requires information packages on all municipal homes for
the aged on an annual basis. All relevant sections have been completed
accordingly for the period from January 01, 1998 to December 31, 1998. AI
annual reports are on file and available for review in the Financial Services
Department.
the
be authorized to sign
Recommendation
That the Warden and Chief Administrative Officer
annual reports for the Ministry of Health
CA0
'-,
- -
Mark McDonald
Respectfully Submitted
~
Marilyn FlecK, Direc~or of Homes
and Senior Services
36
=1D.
John David Huether
Acting Deputy Treasurer
Elgin County Counci
To:
Karen Dunn, Emergency Measures Co-ordinator
From:
July 8, 1999
Elgin County Emergency Operation Centre
Date:
Re:
Introduction
It has come to the attention of the members of the Elgin County Emergency Planning
Committee that in the event of an emergency, resources to run an Emergency Operation
Centre at the County Administration Building are limited.
Members of the Elgin County Emergency Planning Committee have directed staff to
investigate the purchase of a generator and emergency telephone system to equip an
Emergency Operations Centre on the main floor of this building.
Through these investigations it has become apparent that the purchase of the generator
and telephone system have additional benefits in non-emergency times.
Discussion
Phone System:
In an emergency situation, communications are paramount. The phone lines entering the
building should be diverted to a common communications room, where elected officials,
emergency service personnel, and staff can communicate from.
to a
The proposed system in this report diverts the phone lines as they enter the building
common location where a communications room can be set up.
Generator
The proposal is for an outdoor generator to be stored on site. There are two proposals -
one for the main floor only between the two interior doors including council chambers, the
training room, and Committee Rooms 1 &2. The second proposal is for the entire building.
While the second option is more costly, the on going costs for emergency lighting would be
eliminated. The second option is also a good insurance policy to protect against water
pipes freezing, and tenant liabilities in the event of a long-term power outage.
Estimated Costs:
Through the 'JEPP funding available from Emergency Measures Ontario approval for a
$10,000.00 grant has been awarded to the County for a joint County/City generator
purchase, provided the generator can be installed prior to March 31, 2000. However, the
City Emergency Planning Committee directed staff to investigate two locations for an
Emergency Operation Centre so that a backup location would be available in the event
that the primary location is inaccessible.
37
Costs for the County Administration Building are as follows:
Generator & Installation $61,036.00
Electronic Governor $990.00
Sound Attenuation Equipment $3,300.00
$65,326.00
Total $68,049.00
Less JEPP Grant -$10,000.00
Total $58,049.00 (plus taxes)
11r.:~'~¥îl::Jfû!ni§lçIJl§I~lliJªt~gf.l~*t~f~**~tt~~~l]m~~~*1*~~@r:ti1~{ì11ilit~~~t:lilil@t~f~11@~1**t~]~!@1lt~~lt1ithl11'~li~fthí~1
25 Phones/Hook-ups/lnstallation $2,723.00
Generator & Installation $72,976.00
Sound Attenuation Equipment $5,000.00
$77,976.00
Total $80,699.00
Less JEPP Grant -$10,000.00
Total $70,699.00 (plus taxes)
This report assumeS that the City of 51. Thomas would make a separate application for
JEPP funding to purchase a generator in 2000, since the 51. Thomas Emergency Planning
Committee would prefer to establish their own Emergency Operations Centre.
It has been estimated that ongoing costs for the generator would be approximately
$800.00 per year.
It is difficult to make a purchase of this magnitude since the generator and telephone hook-
ups may never be used. However, emergencies are unpredictable and prudent planning
can avoid future complications. It is a measure of risk. The purchase can be financed
from the Millrate Stabilization Reserve.
Recommendation
Staff is seeking direction from County Counci
11 C
~
Emergency Co-ordinator
38'
Elgin County Counci
To:
Karen Dunn, Emergency Measures Co-ordinator
From:
July 15, 1999
Changes to Fire Protection and Prevention Act, 1997
Date:
Re:
Introduction
At the June 22, 1999 meeting, County Council directed staff to investigate the impact of
the 1997 changes to the Fire Protection and Prevention Act (FPPA) on the County's
volunteer fire departments. The main areas of impact being the additional requirements of
the FPPA, with respect to public education, and the hotel, motel, and home for the aged
inspections.
letter from
from Elgin
The purpose of this investigation is to provide a consolidated response to the
B.A. Moyle, Fire Marshal of Ontario (see attached), representing a united view
County's Volunteer Fire Departments.
this Investigation
The following are the findings from
s
therefore, a unified and consolidated response
the County and
Discussion
The views vary across
not possible.
All departments generally believe the days when being a fire fighter meant that you only
put out fires are over. Today's departments require a more responsible and community
service based position. They believe that while the volunteer time spent on these activities
is taxing, it has been proven that the education and the inspection service provided has
saved lives.
Presently, departments are providing education in fire safety through the schools, fire
station visits, and use of the Elgin/SI. Thomas Fire Safety House. While the volunteer time
spent on these activities is taxing, most departments feel that the inclusion of the fire
education component in the latest version of the FPPA mandate volunteer fire departments
to do what Elgin's departments have already been doing voluntarily for years.
The views differ from here on In
Prior to the 1997 changes to the FPPA, fire departments were responsible for all types of
inspections including restaurants, businesses, private health care facilities, and schools, to
name a few. Contact with the Departments revealed that they all have a volunteer or paid
member who performs these inspections on a complaint or request basis.
Some departments feel that the changes in the Act do not affect them because they can
either provide the service, or do not have hotels, motels or homes for the aged within their
3,9
jurisdiction. Some departments feel that the addition of these inspections is too time
consuming, and if the training and volunteer time for inspections was compensated for,
they would be able to provide the service. Other departments feel that the addition of
these inspections is too onerous for their departments.
Conclusion:
As indicated elsewhere in this report, the fire departments within Elgin County hold various
views on the changes to the Fire Protection and Prevention Act. Common to all, however,
is the need to provide the 'appropriate' level of service given the unique needs and
circumstances of each municipality. In those instances where the required level of service
exceeds the municipality's ability to pay, the Ontario Fire Marshal should provide support.
Recommendation
Receive and file this report.
~~~
Karen Dunn, Emergency Co-ordinator
Mark McDonald, C.A.O
40
·
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Ontar
®
Ministère du
Solliciteur général et des
Services correctlonnels
Ministry of the
Solicitor General and
Correctional Services
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File
Bureau du commissaire
des ¡ncandies
4J1
325-3101
325-3119
Édifice Place Nouveau
79 étage
5775 rue Yonge
Norlh York ON M2M
Téléphone: (416)
Télécopieur: (416)
Office of the
Fire Marshal
Place Nouveau Building
7th Floor
5775 Yonge St
North York ON M2M 4J1
Telephone: (416) 325-3101
Facsimile: (416) 325·3119
JU~I
1999
May 27,
r:~am
~'=
..."
,
... ....~
~W'.
Ms Sandra Hernen
Deputy Clerk
The Corporation of County of Elgin
450 Sunset Drive
St. Thomas ON
N5R WI
Ms Heffren:
Thank you for your letter regarding concerns about service delivery by the Office of the Fire
Marshal (OFM).
Dear
Historically, municipalities have delivered and funded fire protection services within their
communities. Fire protection included public education, fire prevention inspections and the
delivery of emergency services. Under previous legislation, that is, the Fire Marshals Act,
municipal fire prevention officers and fire chiefs were Assistants to the Fire Marshal and had the
same authority as the Fire Marshal to enforce the act and regulations in their respective
communities. The OFM provided support to municipalities by conducting municipal reviews,
training, fire investigation services and providing advice and assistance to municipalities as
required. The OFM also conducted fire safety inspections in hotels and some motels and nursing
homes. All other fire safety inspections would have been done by the local fire department.
With the passage of the Fire Protection and Prevention Act, 1997 (FPP A), the relationship
between municipalities and the province is not significantly altered. However, the FPP A does
mandate, for the first time, that every municipality provide public fire safety education and certain
components of fire prevention as part of their fire protection system. These requirements were
put in place for two reasons. Firstly, some municipalities in Ontario did not have any form of fire
protection whatsoever. These municipalities are now required to meet the minimum public
education and prevention requirements of the Act. Secondly, it is recognized that most fires are
preventable and many fire deaths occur before the fire department can successfully intervene.
This is particularly true in small rural communities where response times can be lengthy. I believe
the most effective way to reduce Ontario's tragic fire losses is to enhance our public education
efforts. Reducing the number of fires in the long term has the potential to save lives and reduce
the costs of emergency response.
/2
&1
2
The FPP A requires that municipalities deliver fire protection services based on their needs and
circumstances. It is not expected that a small rural community would provide the same level of
fire protection services as a large urban community. The OFM publishes guidelines for
municipalities to assist them in determining the appropriate level of service they need to provide.
Inspections carried out by the OFM represent a very small percentage of the overall number of
inspections done in Ontario. In fact, some small communities do not have any facilities that are
currently inspected by the OFM. The bulk of OFM inspection activities take place in larger
communities. The conducting of fire safety inspections by the OFM is not consistent with the
division of responsibilities under the FPP A. The OFM is transferring these facilities back to
municipalities in a planned and coordinated manner. Further, the OFM, if required, will provide
assistance and the necessary training to fire departments prior to inspections being transferred.
Advice and assistance is readily available from the OFM, upon request, to fire departments on an
on-going basis with respect to inspection and enforcement activities.
Resources that become available as a result of the transfer of inspection responsibilities are used
to increase support activities available to municipal fire departments. In addition, under the
FPPA, the Fire Marshal's Public Fire Safety Council (F.MPFSC) was established. The Council
currently has representatives from 26 different organizations, including the Association of
Municipalities of Ontario. Its primary role is to provide support to municipalities in their efforts
to enhance public education. Numerous programs have been developed and are available to all
fire departments. Public service announcements are distributed on a regular basis and fire safety
materials are made available to fire departments at minimal cost or in some cases at no cost.
The volunteer fire service is one of this province's most valuable assets. Many volunteer fire
departments have delivered effective public education and prevention services in the past. It is
also recognized that these dedicated men and women have a limited amount of time that they can
commit to their communities to deliver fire protection services, Under the FPP A, the unique
needs and circumstances of each municipality determine the level of service. This allows a great
deal of flexibility in determining the level of service provided to each community. In closing, I can
assure you that the OFM is committed to continuing to provide a high level of support to
volunteer fire departments.
Further information on our programs and activities can be obtained by calling the local OFM
regional office.
Sincerely,
6·(7
42
B.A. Moyle
Fire Marshal of Ontario
REPORT TO COUNCIL
Director of Financial Services
Linda B. Veger,
FROM
1999
July 26
DATE
Roll - Cut-off Date
Frozen Assessment
SUBJECT
ntroduction
Under Bill 79, 10-5-5 Capping, the County of Elgin chose Division C for 1998 and
Division B for subsequent years affected by this legislation. In order for lower-tier
municipalities to finalize 1998 and 1999 tax billings a "point in time" cut-off date
for the frozen assessment roll must be determined.
Discussion
The Treasurers met and determined that July 31, 1999 would be the cut-off date
they would recommend to County Council. This date would be the same for both
1998 final adjustments and 1999 final tax billings. Adjustments not included on
this roll will be calculated manually.
Recommendation
THAT the fixed point-in-time for the frozen assessment listing for the commercial
and industrial property classes for the taxation years of 1998 and 1999 be July
31,1999;and,
THAT a by-law establishing this date be prepared
CAO
!fully submitted
07/26/99
frozedat
Lin
Dire
1999
COUNCIL CORRESPONDENCE - JUL Y 27TH
Items for Consideration
P.J. Leack, City Clerk, City of 51. Thomas, with a resolution regarding the
delivery agent for Library Services and Home for the Aged. (ATTACHED)
1
S. Wilson, Treasurer, Township of Malahide, concerning a property tax
appeal. (ATTACHED)
2.
Brian Gregg, Chief Administrative Officer, County of Essex, with a resolution
petitioning the Federal and Provincial Governments for infrastructure
program funding. (ATTACHED)
3.
Bob Panizza, Director of Corporate Services/Town Clerk, Town of Aurora,
with a resolution concerning the financial impact of future residential growth
on taxpayers due to changes in Provincial legislation. (ATTACHED)
4.
Don N. Leitch, Co-Ordinator of Planning & Development, Municipality of
Central Elgin, concerning the study on the Port Stanley Harbour Divestiture.
(ATTACHED)
5
!
Lloyd Perrin, Co-Ordinator of Physical Services, Municipality of Central
Elgin, with a copy of correspondence from the 51. Thomas-Elgin Tourist
Association, concerning the installation of Tourism Directional Signage.
(ATTACHED)
6.
Susan Wilson, Treasurer, Township of Malahide, concerning the
Commercial and Industrial tax portion of the School Board Remittance
payable on July 31,1999. (ATTACHED)
7
Township of Colborne, with a resolution petitioning the provincial
government to simplify the process of accurately calculating the Farm Tax
Rebate and Managed Forest programs as it relates to the Community
Reinvestment Fund. (ATTACHED)
8
K. G. Sloan, Administrator/Clerk, Municipality of Central Elgin, with a
resolution to install a flashing amber caution traffic signal at the intersection
of Wellington Road and Ron McNeil Line. (ATTACHED)
9.
ITEMS FOR CONSIDERATION
(ATTACHED)
County of Northumberland Re: Resolution on Removal of Dead Stock
(ATTACHED)
43
Gananoque Re: Resolution on "The Golden Rule'
A1íO Town of
I
ß<1
Office of the Clerk
P. O. Box 520, City Hall
St. Thomas, Ontario N 5P 3 V7
Telephone: (519) 631-1680, Ex!. 100
Fax: (519) 633-9019
~OWŒI~f
Peter J. Leack, M.P.A.
City Clerk
1999
JUN 23
c!)~;;!I'í'l!.\f ,~UX~ \}
£~ ¡,1;-'»;<"'tJ >1f¡\1t~,\t,,""
t.... ,þ:(,~';@..:~:£;.:,:;'±;~-~
Corporation of the City of St. Thomas
1999
June 22nd,
Warden Rien VanBrenk
and members of County Council
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5Vl
ed Services
and Home for the A
Re: Libra
Dear Warden VanBrenk and members
City Council has reconsidered its previous direction that the City enter into discussions with the
County of Elgin to resolve a satisfactory arrangement for Library Services and Home for the
Aged, with the intent that the County be the responsible delivery agent, and passed the following
resolution at the June 21st, 1999 meeting of Council.
not be pursuing any discussions regarding
"THAT: The City advise Elgin County that it will
either Library or Home for the Aged Services"
City Administrator
Should you require any further information, please contact Mr. Roy Main,
631-1680, Ext #130.
Sincerely,
~
44
P.J. Leack
City Clerk
PJL/bab
pc/Mr. N.R. Main, City Administrator
?'I¿~ .7.' ,.,~
(5~9j'173-53~'\
(519) 773-5334
999
]
June 22,
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Madam:
Property Tax Appeals
Please be advised we have been notified that Property Roll Number 3408000040014000000
has appealed their 1998 assessment to the Assessment Review Board, stating that the assessment
is too high with an incorrect property classification.
RE
an assessment of $9,572,000 in the Large Industrial Class.
At the present time we do not have sufficient information to determine if the 1999 taxes and
subsequent years are also being appealed, nor do we know the date when the appeal will be
considered.
998 there was
In
SUSAN E. WILSON
TREASURER
Once further information becomes available, we will contact your office again.
Yours very truly,
TOWNSHIP OF MALAHlDE
~V~
S. WILSON, CGA
Treasurer
sW:tc
45
RANDALL R. MILLARD
C.A.OJCLERK
86/38/99 22:31:45 EST ASSOCIATION OF?-) 1 519 633 7661 CLERK-Elgin Co Page 882
JUN-30-88 WED 52 PM AMO FAX NO, 4168716181 p, 01/01
eœ , Corporation of the County of Essex -
f!l/Ii-ÐþtM'lIIUs/~~
Brian. J, Gregg, CMA June 30,1999
Od.r AdmlnlslOIrivo Offi=
TO: Rt. Hon. MIke Hams Rt, Hon. Jean Chretian
Premier of Ontano Prime MInister of Canada
Room 281. Legislative Bldg. Langevin Block
Queen's Park 80 We1llngton St.
Toronto, Ontario Ottawa, Orrtarlo
M7A lAI KIA 0A2
Honourable Stts;
Re: Infrastructure F'unding
The following resolution was adopted by Essex County CounCil on June 16, 1999:
223/99 Moved by Mr. Hayes
Seconded by Mr. McNamara
WHEREAS there is a caU for a long term national strategy on municipal
infra.structure renewal. involving all three levels of government;
AND WHEREAS local govenunents are requJred to provide and maintain
infrastructure within their mwticipal1ties;
AND WHEREAS many municipalities continue to have a slgntficant
number of infrastructure projects to be completed:
AND WHEREAS the need for new construction and maintenance of
existing infra.structure has placed substantial demands on municipalítìes
in Ontario as a consequence oflocal services realignment and municipal
restructuring initiatives;
NOW THEREFORE BE IT RESOLVED that the County of Essex petition
the Federal and Provincial governments to brtng forward a
comprehenSive Infrastructure program for municipalities which will be
funded equally by the Federal. Provincial and Local governments;
AND FUR1liER, tha.t copies of this resolution be circulated to the
Federation of Cana.dian Municipalities, the Association of Mwtic:ì.palities
of Ontario, Prime Miuister of Canada, the Premier of Ontano. all
municipalities in Ontario and Essex: Coun~ M.P.'s and M.P.P.'s.--CARRIED
Your early consideration of this request would be most appreciated.
Yours truly,
Brian Gregg,
Chief Administrative Officex'
e.c. .All Ontarlo MUIJicl.palities
A.M.O. 46
Federation of Canadian Municipalities
Area M,P.'s and M.P.P.'s
-
~bO FnÌlv¡ew AvvnuQ Wost, Essex, Onlana NOM 1Y6 - (519) 776-6441 Ed 325 - Fax (519) 776-4455
". ema;l: bgregg@counlyalessex.on.ca
COO¡¡;OO I!iJ This ma~erl,.I'is provided under contract as a paid service by the originating organization, and docs noll/oc/9 a
,necessarily reflect the views or po.~itions of the Assodation of Munidpalìües of Ontario (AMO) il~
subsidiarY cOInuunìes. officers. directors or al!ents. 1
JUt 14\9>9
IJf w:r.rA
¡
Town of Aurora
100 John West Way
Box No. 1000
Aurora, Ontario
L4G &)1
Tel: (905) 727-1375
C03/20-99
File
1999
Mr. Mark McDonald, Administrator/Clerk
The County of Elgin
450 Sunset Dr.
Thomas, Ontario
N5R 5V1
July 5
McDonald
Mr
Dear
consideration at its
Growth
for
to Co unci
ications of
referred
m
Financial
was
Motion
Please be advised that this matter
meeting held on June 24, 1999
West
Re: Councillor
resolution
fOllowing
Council adopted the
regard
n this
Seconded by Councillor Healy
many years shown
WHEREAS the Town of Aurora has over the past
fiscal prudence and to that end has no debt;
West
Moved by Councillor
#459
AND WHEREAS the Town of Aurora has grown In size, mainly because
of its location and also because of the overall good planning of the
community;
AND WHEREAS this planning has given priority to leisure time and way
of life;
this has been accomplished al
development pay for any required as
parks for family use and land for active participation
and other leisure activities such as libraries. etc
with the principal that
nfrastructure such
AND WHEREAS al
residential
woodlots,
walkways
AND WHEREAS all these and other town services such as fire, works
etc. have all been provided at a reasonable cost to its citizen taxpayers
mpact
2
fiscal
term
ong
AND WHEREAS the Town has undertaken a
analysis of projected population growth
47
2
AND WHEREAS this document has shown that because of changes in
Provincial legislation existing Town residents are now responsible to pay
for a portion of the cost of new growth;
ncrease In taxes to citizens of Aurora
and that $23 million to $34
AND WHEREAS the cost estimated
are expected to be 13% above present level
million may be necessary over the long term
AND WHEREAS this is an unacceptable obligation to place on the citizens
of the Town of Aurora and to the elected Council that represent them
IT THEREFORE RESOLVED THAT all future residential development be
such time as there is a resolution to the financial cost
BE
put on hold unti
to our citizens
AND FURTHER THAT this resolution be forwarded to the Premier of the
Province of Ontario and the Finance Minister and the Minister of
Municipal Affairs
and all Regional
municipalities in
resolution be also forwarded to the UD
in Ontario ncluding the local
AND THAT the
and County governments
the GT A
circulated mmediately to the above
ocal newspapers and other media
AND THAT this resolution be
mentioned governments and to al
discussion with Interested
Meeting on the 25th with
AND THAT this matter be referred to Staff for
parties and be brought to the August Co unci
comments to any alternative solutions
CARRIED
nformation and any attention deemed necessary
anizza
Corporate Services/
your
The above IS for
Director of
Town Clerk
48
BP/ce
Municipa[ity
Corporation of the
of
Centra[ f£fgin
Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
'I'he
1999
July 2
,
Mr. McDonald:
Dear
Divestiture
Central Elgin Municipal Council met with the Port Stanley Harbour Divestiture Committee on
Monday, June 28, 1999 and received a presentation from Graydon Knights and Mark Conway
of Dillon Consulting on the findings from the two studies that were carried out with funding from
the County of Elgin, the Municipality of Central Elgin and four commercial harbour users:
- Condition Assessment, Port Stanley Harbour Infrastructure; and
- Port Stanley Harbour Business Feasibility Study.
Port Stanley Harbour
Re:
The Harbour Business Feasibility Study concluded that Port Stanley Harbour is of great value
to the regional economy and should not be allowed to close or wind down. However, the
Harbour is not profitable and is not likely to be profitable in the foreseeable future. For that
reason, Dillon Consulting recommended:
- that the Harbour should only be owned locally if the federal government provides
significant financial support for its long-term maintenance, including dredging: or
, that a partnership between local municipalities (County and/or Central Elgin) and the
provincial and federal governments be developed. Such a partnership could take the
form of local management with continued federal ownership and responsibility for
certain costs, capital projects, and liability.
The Port Stanley Harbour Divestiture Committee, composed of representatives from the
County, Central Elgin, and the four commercial users have recommended the latter alternative
as the one with the most merit for further exploration.
Central Elgin Council agrees with the recommendation supporting partnership discussions.
Council has also indicated that the partnership should involve the County of Elgin's
participation in a significant role, recognizing that the benefits of the port extend well beyond
Central Elgin's boundaries to serve the entire County. Without the County's leadership,
Central Elgin does not believe that it has the resources to enter into any kind of partnership
arrangement with the senior levels of government on its own
.12
49
Thomas, Ontario N5R 5V1
Fax 519-631-4036
St
450 Sunset Drive, 1 st Fioor,
Ph. 519-631-4860
2
Central Elgin Council recognizes that County Council may wish further information on the
Harbour and the findings of the two reports. Messrs. Knights and Conway from Dillon
Consulting are available to present their reports to County Council should the County desire
this information or wish to discuss the partnership recommendation further. I would be pleased
to assist in arranging such a presentation should the County so indicate.
aId N. Leitch,
Co-ordinator of Planning & Development.
Elgin
Divestiture Committee
50
Mayor Bill Walters
Deputy Mayor Dave Rock
Councillor Perry Clutterbuck, County of
Ken Sloan, Administrator/Clerk
David Marr, Chair, Port Stanley Harbour
Graydon Knights, Dillon Consulting
C:
:Jv{unicipafity
Corporation of the
~he
of
Centra[ f£fgin
1999
Association
19,
St. Thomas-Elgin Tourist
P.O. Bos 22042
ST. THOMAS, On
N5R 6Al
July
Carl-Wilhelm Bienefeld, President
Attention: Mr.
Road and Sparta Line.
intersection of Sunset
in
Dear Sir:
Re
Please be advised that your correspondence dated July 6,1999 regarding the forgoing was reviewed
at the Regular Council meeting on July 12, 1999 and a decision was deferred until such time as the
Municipality of Central Elgin receives proof of approval for installation from the County of Elgin
By copy of this letter, the Municipality of Central Elgin respectfully requests that the issue of
Tourism signs be included on the next County of Elgin Council Agenda.
If you have any questions or require any additional information, please do not hesitate to contact tile
undersigned at (519) 6314860 ext. 277
Truly
of Physical Services
County of Elgin
ljp:ljp
File: Tourism Signs
Ken Sloan, Administrator Clerk
Mark MacDonald, Administrator,
cc
5'
Thomas, Ontario N5R 5V1
Fax 519'631'4036
St
450 Sunset Drive, 1 st Floor,
Ph. 519'631'4860
3
ST. THOMAS-ELGIN TOURIST ASSOCIATION
P.O. Box 22042
St. Thomas Ontario N5R 6A 1
1999
July 6
'"
~1 \i
'¡(~' t
L (',.-" ,v_~." ¡.~, ......
, -;.:: '~ ; .lr,~__ c.:...:...:::
,
:¡n
"" ...d...
Municipality of Central Elgin
450 Sunset Drive
St. Thomas Ontario N5R 5V1
Dear Sir:
This letter is regarding the construction and installation of signs advertising non-profit
organizations or public attractions on Highway #4 in Union. This program has the
support of County Council.
We would
Union
n
the following organizations/attractions with signs
like to promote
The Forge and Anvil Museum in Sparta
.'
The Port Stanley Terminal Rai
·
The King George VI Lift Bridge In Port Stanley
·
Thomas Airport at the entrance
the St.
Port Stanley Festival Theatre
We would also like to install a sign advertising
from Highway 401 into Belmont.
for the
·
pay for their construction
we wi
nstallation of the signs,
We are asking
Thank you for your cooperation
Sincerely
Carl,Wilhelm Bienefeld
/
McLeod per
Shannon
President
-'1\
SM
"
>
(,
52
"
¡.'
01
PAGE
MALAHIDE TOWNSHIP
7735334
14:14
07/16/1999
16, 1999
July
1999.
TO: All Elgin County Municipalities
And the County of Elgin
RE: School Board Remittance.
Payable to Minister of Finance on July 31,
In consideration that the 1999 Interim Tax Bills have not yet been issued, Malahide Township
Council endorsed the following Resolution on July 15, 1999:
'IRA 'I the Treasurer be directed to deduct the Commercial and Industrial portion, being
$366,730.00, from the July 31" School Board Remittances being paid to the Minister of
finance.
resolution.
Agenda for
Malahide Township Council requests your consideration to endorsing a similar
also be p1aced on CQunty Council's
that this issue will
1999.
We have been advised
discussion on July 27,
Yours very truly,
TOWNSHIP OF MALAHIDE
SUSAN WILSON, CG.A.
Treasurer
--.-.---...-....
SUSAN E. wILSON
TREASURER
53
,.~---",,----.-.-'
SW:dw
C:\MyFilcs\dhu .a's mesl.Susan\'ich(Jol bOt\.rd remittence:· j\dy l6."'Pd
RANDAll. R. MILLARD
C.A.OJCLERK
.--.-.--....-,--.....
Page 1'11'12
Co
CLERK-Elgin
6191
416 97
1 519 &33 7&&1
FAX NO.
ASSOCIATION OF?-)
AMO
02:06 PM
EST
18:1'19
JUL-15-99 THU
1'17/15/99 22
o
P
COLBORNE
519-524-4669 - Office
519-524-2561 - Garage
519-524-1951 Facsimile
OF
TOWNSHIP
(MRS.) JUDY A, KAY A,M.C.T.
CLERK-TREASURER
R.R.5,
GODERICH, ONTA
N7A3Y2
RIO
1999
July 9,
Dear Members of Council
The Council ofthe Corporation ofthe Township ofColborne, during their regular
meeting held on July 6, 1999, passed the following resolution and request your
consideration and support of same.
SECONDED: R. Desjardine
WHEREAS the Government of Ontario transferred, effective January 1, 1998, the
Ontario Farm Tax Rebate program to the lower tier levd of (municipal) government by
way of applying a tax rate equal to 25% of the residential tax ratc to all eligible farmland
and managed forest property within the municipali ty
MOVED: E. Gosse
AND WHEREAS the Province of Ontario includcs, in the Local Services Realignment
Costs and Revenues, a ca1culation which is intended to reimburse municipalities the cost
of the Farm Tax Rebate and Managed Forest program via the Community Rcinvestmenl
Fund;
AND WHEREAS the calculation completed by the Ministry of Finance related to the
cost of the Farm Tax Rebate and Managed Forest program is based on previous years'
information and subsequently adjusted;
in an accurate reimbursement of said
AND WHEREAS said calculation does not result
costs to the local municipality
NOW THEREFORE the Council of the Township of Colborne hereby resolves that the
Province of Ontario be petitioned that, in order to simplify the eXÎsting process and in
order to maintain a system that accurately calculates and reflects the costs of the Farm
Tax Rebate and Managed Forest programs for the current year, the Province incorporate
necessary revisions to the systcm which would allow municipalities to calculate the
amount due, related to the Farm Tax Rebate and Managed Forest Programs, and invoice
the Provincial Government for payment of said amount rather than the cost of said
program being calculated as part of and included as an allowance in the Community
Reinvestment Fund program;
BE IT FURTHER RESOLVED that this resolution be circulate'l
within the Province of Ontario for consideration and support.
DISPOSITION: Motion Carried
municipalities
to al
ThÌR material is provided under eontraet as a paid service by the originating organization, and does not
necessarily rellect the views or positions of the Association of Municipalities of Ontario (AMO), its
subsidiary companies, officers, directors or agents.
-. _..---.~' .." ---...,..,.., . ,...;-.:.."
54
fJv(unicipa{ity
Corporation of t/ie
rr/ie
of
Centra[ f£fgin
1999.
July 20,
Mr. Mark McDonald,
Chief Administrative Officer,
County of Elgin,
450 Sunset Road,
St. Thomas, Ontario.
N5R 5V1
Dear Mr. McDonald:
LiuIJ
Council, at its meeting of Monday, July 19, 1999 discussed the recent motorcycle fatality at the
above referenced intersection, and after such discussion, passed the following resolution:
ton_Road and Ron McNeil
Re: Intersection ofWellin
"THAT: The Council ofthe Corporation of the Municipality of Central Elgin petition the
Council of the Corporation ofthe County of Elgin to install a flashing amber caution traffic
signal at the intersection of Wellington Road and Ron McNeil Line for safety purposes as
soon as possible."
for review at your earliest
Would you kindly present this correspondence to County Council
convemence.
55
111:
K. G. Sloan
Administrator/Clerk
Thomas, Ontario N5R 5V1
Fax 519063104036
St
r,
450 Sunset Drive, 1 st Floo
Ph. 519063104860
07/22/99 THU 08:51 FAX 382 8587 -..fu\N TOWN HALL
.--.- --, I4J 001
TOWN OF GANANOQUE
On the Seaway - Canadian Gateway to the 1000 Islonds
July 21, 1999
TO: All Municipalities in the Province of Ontario
SUBJECT: 'The Golden Rule' In the School System
The Council of the Corporation of the Town of Gananoque, at its
meeting held July 19th, 1999 adopted the following resolution and
requests your endorsement of this issue:
"WHEREAS the 'Golden Rule' used to be prominently displayed and
referred to in the school systems.
AND WHEREAS the 'Golden Rule' does not have any religious
connotations, but merely a display of common sense through it's
words - 'Do Unto Others As You Would Have Them Do Unto You',
AND WHEREAS there seems to be a growi ng attitude of di sregard for'
the rights of others and common decency to our fellow man.
NOW THEREFORE BE IT RESOLVED that the Council of the Corporation
of the Town of Gananoque respectfully request both the Federal and
Provi nci al Governments to reinstitute the display and teaching of
the 'Golden Rule' in the school system.
AND FURTHER that a copy of thi s resal uti on .be ci rcul ated to evey'y
municipality across Ontario seeking their support, the Federal and
Provincial Ministers of Education, Joe Jordan, M. P. L.eeds-·
Grenville, and the Honourable Robert Runciman, M.L.A. Lèeds-
Grenville."
Carried Unanimously.
(si gnad) Mayor Syl vi a Fl etcher Thomas
On behalf of the Town of Gananoque your favourable consideration
of the above resolution would be greatly appreciated.
Yours truly,
(I . ~~
' ~IÞk/>",-.Q.)
Corinne Wendt
CW:kw Clerk Treasurer
P.O. Box 100,30 IGJ'lg Street East, GaruœDque, Ontario. K7G 2T6 Tel: (613) 382-2149 Fax (613) 382-8587
-\-:;:",.-f'-",:~,:_,--':~·''''';::-'':;:rJ- - -;..,~."'"
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July 16, 1999
Warden and Members of Counci
All Ontario Counties & Districts
Eastern Ontario Dead Stock Association
Please be advised that the following resolution was passed at Northumberland County
Council on Wednesday, July 14, 1999. This is a serious issue and we are circulating to all
Ontario Counties for their assistance to bring this resolution forward to the A.M.O.
Convention in August.
RE:
MOVED BY Councillor Bill Petherick
SECONDED BY Councillqr J. E. Chalovich
282:07:99 CC
WHEREAS the Eastern Ontario Dead Stock Association has expressed a concern
about their financial ability to continue to handle the removal of dead stock and
animals due to depressed prices for the bi-products
AND WHEREAS it is deemed that the loss of such services could create a negative
impact upon the environment
NOW THEREFORE BE IT RESOLVED that the County of Northµmberland petition
AM.O. to pressure the Province of Ontario to work with provi<;lers and affected
groups to come up with an early resolve to the pending crisis respecting removal
of dead stock and animals;
MPP
Dr. Doug Galt,
member
local
AND THAT this resolution be circulated to our
CARRIED
III
Y, very
-I: ~
L: 'da M. Mitchell, AMCT, CMM
C f Administrative Officer
Fax (905) 372..1696
.
..800..354-7050
.
(905) 372-3329
County Council
Dr. Doug Galt, MPP Northumberland
860 William StrAMb6ourg, K9A 3A9 ' Telephone
Ontario
cc:
1999
COUNCIL CORRESPONDENCE - JUL Y 27TH
AMO Membership Communication
1) Federal Government Continues
2) Ontario Deputy Ministers
3) Model Gas Franchise Agreement:
Consent Aqenda
(ATTACHED)
to Face Lobby on Social Housing Agreement
Items for Information
1
Update on AMO's Progress
Allan Hovi, Co-Ordinator of Administrative Services, Municipality of Centra
Elgin, regarding the Trans-Canada Trail passing through the municipality
(ATTACHED)
Rita DeWild, Clerk, Municipality of West Elgin, with a resolution regarding the
Trans Canada Trail. (ATTACHED)
Lynda Millard, Clerk, Municipality of Bayham, with a copy of correspondence
regarding the Trans Canada Trail. (ATTACHED)
1)
3)
2)
2
Gar Knutson, M.P., Elgin-Middlesex-London Parliamentary Secretary to the
Prime Minister, concerning Council's request for another federal infrastructure
program (ATTACHED)
3.
The Honourable David Anderson, Minister of Fisheries and Oceans, concerning
the Fisheries Act as it applies to agricultural and municipal drains. (ATTACHED)
4.
Premier Michael D. Harris, acknowledging Council's support of the Township of
Bosanquet resolution petitioning the provincial governments for grants and
subsidies to extend waterlines into rural areas.
5.
The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs,
concerning the Fisheries Act and responding to the resolution concerning the
municipal drainage issue as it applies to this Act. (ATTACHED)
6
Paula M. Dill, Assistant Deputy Minister, Ministry of Municipal Affairs and
Housing, acknowledging receipt of Council's support of the Township of
Wellington's resolution regarding an Infrastructure Program for the funding of
municipal bridges.
7
(ATTACHED)
Carol Watson, Chair, Picnic in the Park Committee, International Year of the
Older Person, thanking County Council for its support of this event.
Corporation - Newsletter
Ontario Property Assessment
8
9.
ITEMS FOR INFORMATION
(ATTACHED)
(ATTACHED)
Notice of Public Meeting on Canadian Millennium Pipeline Project
Steve Bailey, Family and Children's Services Re: Thank you
56
.
JY.J 10 Mr.
/11(
Page BB2
01/01
P
CLERH-Elgin Co
6191
416 971
519 f,33 7f,f,1
FAX NO,
1
ASSOCIATION OF?-)
AMO
JUL-07-99 WED 04:54 PM
EST
B7/B7/99 22:21:2f,
/.f¥r,
Association of
Municipalities
of O"taño
For Your
Onformati
393 Univ8r11ít]1 Avenuo, SuUe 1701
Toronto, ON M!5G 1 E6
(416) 971-9656' fox: (416) 971-819'
6mn!!: IImo@,Amo,munlcc1m,com
Tol
on
Members of Council
Please ensure that copies of this are distributed to all
99/006
¡:YI
1999
July 7,
mmediate Action
For
Continues to Face Lobby on Social Housing Agreement
Federal Government
the federal government concerning the Ontario Agreement.
Facts:
. Overthe past year and more recently, various groups have been putting forward different positions and
demands, some of which have seriousiy affected the progress on a Federal-Provincial Agreement.
Groups continue to lobby
Issue:
Some recent concerns expressed to MPs include:
, that Ontario will have the ability to retain the federal subsidies as well as have the ability to I<eep
any savings it may achieve as a result of re-mortgaging, etc., and will not pass the subsidies or
savings to municipalities or housing projects.
Agreements signed with other provinces make it clear that all federal funding attached to federal
housing programs must remain with these programs and callnot be diverted. This is a major federal
principle and we expect that itwill remain a cornerstolle of allY agreemellt with Olltario, III all other
agreements, the federal govemmellt requires that all savillgs be spent 011 housing for the poor, and
the agreemellts require auditillg to ellsure federal funding is spent according to the agreement alld
federal prillciples.
that the Provillciallegisiatìoll, Bi\l152, which dealt with social housillg as part of Who Does What
(WOW), elid not Include the housillg subsidies from Ottawa, alld therefore gives the Province access
to these subsidies.
.
It is our ullderstallding that Bill 152 could not address the federal stock, since the Province had 110
agreement alld 110 ability to deal with the federal housillg programs. AMO feels it is incumbent UpOIl
the Province to flow 100% of the federal mOlley to mUllicipaiities as part of the devolution alld
reForm process, and AMO will be looking for this ill the legislation needed to implement devolution
alld reform.
AMO Action AMO has called on the other orders of governmellt to move quickly to all Agreemellt
recognizillg municipal interests. The Provillce has included AMO, the City of Torollto alld several other
mUllicipalities ill a mUllicipal advisory group that is providillg advice to the Millistry as it negotiates with the
federal government. Without a Federal-Provincial Agreement on Social Housing, the municipal ability to
achieve 'say For pay' is very limited, as is the ability to find admillistrative efficiencies that would be belleficial
to those with housing Ileeds, as well as to the municipal property tax payer.
AMO feeis that the federal-provincial agreement will ollly deal with the admillistratioll alld streamlilling of
existillg housillg programs. As such, the agreement will Ilot elimlllate the need for provincial and feeleral
finallcial assistance to heip meet the growing housing needs in Ontario. AMO continues to advocat" for
their continued involvemellt in providillg solutions to those ill need.
-9856 exl. 316
PatVanini, Direc!or of Policy and Government Relations at (416) 97
or Dino Zuppa, Policy Advisor at ext. 342.
Formore information contact:
. 57
Page 882
CLERK-Elgin Co
1 519 633 7661
ASSOCIATION OF?-)
EST
87/85/99 22:17:11
For Your
Onformati
01
Association of
Municipalities
of Ontario
p,
619
Ât1te
416 97
FAX NO,
AMO
3 PM
JUL-05-99 MON 04
\!.\\,fo.:l"l.!:!p
ðW7A~
Ÿn/'-.
393 Unillon:ity Avenue, Sullo 1701
ToronttJ, ON M5G IE6
(416) 971-9B56' fox: (416) 971-6191
emall: amo@amo.municom.com
Tol
on
Members of Council
Please ensure that copies of this are distributed to all
July 5,1999
FYI - 99/005
mmedìate Attention
For
Ontario Deputy Ministers
In the Ontario Public Service:
Tony Dean will become Deputy Minister and Associate Secretary of Cabinet. Policy. Mr. Dean was formerly
the Deputy Minister of Labour.
Jill Hutcheon assumes responsibility as Deputy Minister of Labour. Ms Hutcheon was formerly the
Assistant Deputy Minister of Safety and Regulation at the Ministry of Transportation and has held senior
positions in several ministries over the past 25 years that she has been in the Ontario Public Service.
Suzanne Herbert will become Deputy Minister of Education. Ms Herbert was formerly Deputy Minister of
Community and Social Services.
Kevin Costante becomes the Deputy Minister of Community and Social Services. Mr, Costante has more
than 10 years experience in the Ontario Public Service in Community and Social Services and in Treasury
and Economics.
Robert Christie will become the Deputy Minister of Training, Colleges and Universities. Dr. Christie will
continue to be responsible for Intergovernmental Affairs until September 1,1999.
Kathy Bouey will become the Deputy Minister of Intergovernmental Affairs. effective September 1, 1999.
Ms Bouey is currently Assistant Deputy Minister, Corporate Services, Ministryof Health and has held senior
positions over the past 16 years in Management Board Secretariat, Cabinet Office and Treasury and
Economics.
Don Obonsawin becomes the Deputy Minister of Tourism. He was the Deputy Minister of Northern
Development and Mines.
Dan Burns will continue to have responsibility for Economic Development and Trade.
Cameron Clark will become the Deputy Minister of Northern Development and Mines. He was the Assistant
Deputy Minister of Field Services in the Ministry of Natural Resources.
Virginia West will become Deputy Solicitor General on July 5,1999. Ms West is currently Commissioner
of Urban Planning and Development Services for the City of Toronto. She was previously the Chief
Administrative Officer for the Borough of East York.
John Fleming wili continue as Deputy Solicitor General and Deputy Minister of Correctional Services unti
,July 5,1999, when he will become Deputy Minister of Correctional Services.
Following is a list of recently announced Deputy Ministers
·
·
·
·
,
·
·
·
,
.
WJI¿w,mllJ1icom.,com
300.
(416) 971-9856 ex!.
58
network at
This information is available through AMO's MUNICOM
For transmission problems. contact the Receptionist a
Page 882
CLERK-Elgin Co
1 519 £.33 7£.£.1
ASSOCIATION OF?->
EST
87/89/99 22:27:57
For Your
6nformati
01/02
Association of
Municillalilie8
of Ontario
p,
619
.t15.
416 97
FAX NO,
AMO
3 PM
04
JUL-09-99 FR
~@
}'I.<; ¡..
393 UnlvOfBiIy Avonuo, Suite 1701
Toronto. ON MSG 1E6
Tol: (416) 971.aS56 'lox: (418) 971·-6191
êmßI1~ amoCamo.l'1\unlcom.carn
on
Members of Council
Please ensure that caples of this are distributed to all
99/007
July 9, 1999 . FYI
Update on AMO's Progress
mmediate Attention
Gas Franchise Agreement
For
the gas industry to recommend revisions to the OEB
Mode
AMO is working with representatives from
Background:
AMO developed the original Model Gas Franchise Agreement in consultation with the gas industry in
1987, which was subsequently sanctioned by the Ontario Energy Board (OEB), This agreement has
served as the standard operating agreement between municipaiities and gas utilities, as franchisees, that
sets out the terms and conditions under which gas utilities may distribute gas within a municipality. Many
municipalities' current gas franchise agreements are coming up for renewal. AMO and the gas industry,
in response to an AMO proposal that was endorsed by OEB Chair Floyd Laughren, have been working
to propose changes to the model agreement to bring it up to date and reflect current conditions, such that
renewals may be negotiated to incorporate the terms and conditions of the revised model agreement.
Issue:
AMO members were sent a survey last December requesting information about their agreements and that
response and calls have helped Inform AMO's discussions with the industry.
Current status:
An AMO Working Group and representatives from Union Gas, Enbridge-Consumers Gas, and Natural
Resources Gas Ltd. (NRG) have met on several occasions and the next meeting is set for July 27.
Discussions to date have been positive, and have served to identify the key issues from both the
municipal sector and industry. Three categories of Issues have emerged:
../2
Housekeeping Changes: Changes to the wording or provisions of the agreement that reflect current
conditions, or enhance consistency of terminology with applicable legislation or regulations, or update
references to technical standards, gender neutrality, etc. (e.g. use of term 'highway' vs. 'road
allowance', use of term 'distribute' vs, 'distribute, store and transmit', etc.). There is general agreement
on most proposed housekeeping changes between parties, a few require further discussion, The
Committee will attempt to draft and agree on proposed final wording for any recommended changes.
Amendments to Franchise Handbook: The Franchise Handbook contains information which codifies
certain provisions of the franchise agreement, or provides technical specifications and/or operating
protocols for carrying out gas utility activities (e.g. depth of cover, requirement for 'as-built' drawings,
etc.). Most proposed amendments are supported by both parties, while some require further
discussion and resolution. The Committee will attempt to reach consensus on outstanding issues,
recommend amendments to the handbook, and develop a process that will allow for more frequent
periodic reviews and updates of the Franchise Handbook, separate from the franchise agreement
review process -
---,
59
"
.
.
Page 883
02/02
-~~
!:LERK-Elgin Co
FAX NO, 416 971 6191 P
update on Mocel ""ëI~ rlë:1l\vll'~~ I"'\~L,!;C;ll1çr
1 519 633 7661
ASSOCIATIon OF?-)
AMO
JUL-09-99 FR 04:14 PM
Momber Communication - FYI
EST
87/89/99 22:28:48
. Unresolved Issues Respecting rranchise Agreements: These are substantive changes to terms
or conditions within the franchise agreement, on which there is currently no consensus between
municipalities and the gas industry, These inctude permitting fees, duration of franchise renewal
periods, and economic rent for use of municipal rights of way, These issues are summarized below.
While discussions continue. if no agreement is reached they will ultimately require resolution/decision
before the OEB.
Permit Fees:
AMO feels that municipalities must have the authority to collect permit fees for right of way access to
offset municipal costs related to ROW administration and reduced pavement life, and that permit fees be
established on a cost recovery basis. This approach is consistent with the treatment of
telecommunication and electricity utilities using municipal rights of way. and we feel is supported both by
legal authority under the Municipal Act, and by the fact that the gas industry currently pays a permit or
encroachment fee to the Province of Ontario to access existing gas installations on provincially-owned
highways
Duration of Franchise Renewal Periods:
Previously, the OEB had indicated in its Order on the initial model franchise agreement that terms for new
franchise agreements be not less than 15 years and no longer than 20 years, and that for renewal
agreements, a 10 to 15 year period is adequate. AMO agrees that franchise renewals should be of a 10-
15 year duration, as this allows changes in the utility industry and municipal operations to be revisited and
appropriately reflected in franchise agreements. The industry is seeking longer renewal terms in
municipal agreements and in some instances, have secured this,
Compensation (Economic Rent) for Use of Municipal Rights of Way:
AMO has argued that private utilities using municipal property to earn profits should be liable to
compensate municipaiities on an annual basis for the economic benefit received from the use of the
mLlnicipal resource. This recognizes that increased operating costs related to ROW management should
be borne by customers of a particuiar utility, and not unfairly passed on to property taxpayers. AMO also
notes that the gas industry currently pays the Province of Ontario an annual per-kilometre amount for gas
installations on provincially-owned highways, and that where ownership of these highways has been
transferred to the municipal sector, that existing terms and conditions of these agreements continue to
apply to the municipal owner. Legal authority that estabiishes the right of a municipaiity to collect a rental
or user fee amount, however, is not clear, and is iikely to be challenged by utility operators.
Next Steps:
AMO continues to discuss these issues with the industry. The OEB has indicated a desire to reach a
resolution on a new Model Agreement before the end of 1999, and is urging the joint AMO-Industry
Committee to resolve as many issues as possible prior to consideration by the OEB.
The AMO-Industry Committee are preparing a preiiminary joint report to the OEB that summarizes the
discussions to date, and that identifies all the issues under discussion. This report will serve as
background information for a future submission to AMO's Board of Directors that provides AMO's final
recommendations for a new Model Gas Franchise Agreement to the OEB. AMO is hopeful that through
membership feedback and work with the Municipal Engineers Association that we will identify all the
issues that are not adequately addressed under the terms of the current agreement. Any additional issues
should be shared with AMO as soon as possible.
~\'I,roJJniconJ.,f'Qm
Casey Brendon, Policy Advisor, Policy and Relations at 416-971-9856 ext.341
or e-mail: cbrendon@amo.n1unicom.com
Receptionist at (416) 971-9856 ext. 300,
60
through AMO'ô MUNlCOM network at
For more Information contact:
For transmission problems. contact:
111/ô information is available
rrlie Corporation of tlie 9vfunicipaCity
of
Centra{ f£{gin .,,¡::-;:;;,-;;;,¡';î'Üf¡fi;;®
,.",. 'If' ' l!; ,
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¡
JUN 1'"1 1999
June 15, 1999 9'i!'íV ~ amN
Mark G. McDonald 111m f,f.fli,'%
"::': Jì._ .}'""." ,-li'- '~. ¡ «.\Ii
Chief Administrative Officer
County ofElgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Sir:
SUBJECT: TRANS-CANADA TRAIL
-Municipality of Central Elgin
We refer to our letter dated May 27, 1999 which confinned Central Elgin's support for the concept
of the Trans Canada Trail passing through the municipality.
Central Elgin Council, at their meeting held on Monday, June 14, 1999, confirmed the
appointment of Councillor Dan Dale as their representative on the local Trans Canada Trail
Committee. By separate resolution, Council also approved the designated trail route in the
municipality being Elm Line east to Quaker Road, east on Brouwer Line to Springwater Road.
If you require additional information regarding this matter, please contact the writer.
Yours truly,
,
Allan Hovi
Co-ordinator of
Administrative Services
c.c. Paula Niece, Regional Co-ordinator
Trans Canada Trail
- - -
,. 6f
450 Sunset Drive, 1st Floor. SI. Thomas, Ontario N5R 5V1
Ph. 519·631·4860 Fax 519ó631·4036
~4~ ¿ffituniripnlif1J af ;m¡I~sf ~~in
2.3
,iU~!
1999
22
June
Mark:G. McDona,ld
County Administra.tor/Clerk
County of Elgin
450 Sunset Drive
ST. THOMAS, onta.rio
N5R 5V1
McDona.ld
The Council of the Municipa.lity of West Elgin pa.ssed the following
resolution at their meeting of June 10, 1999:
Dea.r Mr
Properly Moved a.nd Seconded:
RESOLVED tha.t the Council of the Municipa.lity of West Elgin a.grees
in principle with the concept of the Tra.ns Ca.na.da. Tra.il pa.ssing
through West Elgin.
DISPOSITION Ca.rried.
;¡i7:wiJ
CMO
Rita. DeWild,
Clerk
Fax: (519) 785-0644
~,C)
'J /,
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560
.
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JUN 25 1999
MUNICIPALITY OF BAYHAM
p.o. Box 160
Straffordville, Ontario NOJ 1 YO
telephone (519) 866-5521 . fax (519) 866-3884
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1999
June 25
Paula Neice
Regional Trails Co-ordinator
Trans Canada Trail/Ontario Trails
Council
(519) 886-5263
Fax
Neice:
Please be advised that the Council of the Municipality of Bayham further discussed the proposal
regarding your presentation at the regular meeting held June 21, 1999. As a result the following
resolution was passed:
Dear Ms
Co-
1999 from Paula Neice, Regional Trails
"THAT the correspondence dated May 31
ordinator be received;
the County of Elgin be received;
AND THAT the Council of the Municipality of Bayham supports in principle, the Trans
Canada Trail passing through the Municipality along County Road # 42;
1999 from
the correspondence dated May 12
AND THAT
AND THAT Council is desirous of striking a Bayham Trans Canada Trail Committee
consisting of five members, one member of Council, one member of Staff, and one member
from each of the three municipal wards
AND THAT Mayor Stewart and Administrator L. Buchner be appointed as representatives
of Bayham to sit on the Elgin-St. Thomas Canada Trail Committee."
free to
If you have any questions, please fee!
A Bayham Cormnittee has yet to be determin.ed.
contact the Administrator, Lynn Buchner.
Yours truly,
>:;;:',i~ J.f-a~J)
NÍrs. Lynda Millard
Clerk
~')
IJ ","
p.c. SJ. Heffren, Deputy Clerk
County of Elgin
File: AOllA16
A99043
Secrétaire parlementaire
du Premier ministre
II¡
Parliamentary Secretary
to the Prime MinIster
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JUN 25 j999
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1999
Mark McDonald,
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON
June 18
(jar 1(nutson, :M.P.
Elgin - Middlesex - London
N5R 5Vl
Dear Mr. McDonald and members of Council
Thank you for your recent correspondence regarding infrastructure projects. Your
resolution states that you are requestíng another federal infrastructure program to
fund the maintenance or replacement of municipal bridges
I suspect that your council has heard a rumor discussing this venture at the recent
Annual General Meetíng of the Canadian Municipalities Association in Halifax. I
understand that Minister Martin was approached on this matter and did not rule
out any possibilitíes for next year's budget. Apparently the press and the CMA
have decided to publicly encourage this expenditure. At the present time, there is
absolutely nothing official. The federal government has a few priorities for the
2000 budget - some of which are Kosovo expenses, child poverty, homelessness
and the environment. Not withstanding, the infrastructure program has not been
ruled out, but no such decision will occur in the near future.
As you know there have been two very successful phases of Infrastructure
programs that have been jointly handled between the provinces, municipalities
and the federal government. Recently the province of Alberta has developed a
Ministry of Infrastructure to handle these expenditures on a regular basis. As
well, Premier Mike Harris made infrastructure promises before the election, so
there might be other possibilities for infrastructure funds
As the books close for this past fiscal year and Minister Martin prepares for next
year's budget, I would not rule out any possibility. However, I re-iterate, that no
decision has been made. I will continue to keep you informed of any changes
regardin matter as they occur.
CQNSTITUENCY OFFICE
499 Talbot SI.
St. Thomas, Ontario
N5P 1C3
Tel. (519) 631"3921
1-800-265-7810
Fax(519) 631-8555
E·Mail: gknutson@mail-inc.com
64
~
.+.
OTTAWA OFFICE
Room 832
Confederation Building
House of Commons
K1AOA6
Tel. (613) 990-7769
Fax (613) 996-0194
E-Mail:knutsg@parl.gc.ca
_............._'---........,
~.~,'-, "{' r ~ :,:,,~~,;:,v, ';',~,') !,.1~¡,~\JJ~.',I'I'·,~:,ql' t'i~'
(".¡¡ ('.\.,\~ "\'<, ~ r Y.' "t, ,,; .
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1t! i'~! {p i 't..'.»;.;,~'t, %:,' i¡j: ~ì,
! ¡', -..;,., ';J, d #
f"d~,it 'cØ
oCéaJ
Ministre des
Pêches et des
Minister of
Fisheries and Oceans
1999
L,C>WfN"" ~j); <. (1,,"1
; t1U\i..-ii'}' ¥ ¡¡';'" ¡çJ~AlH J:;'d
;: . . C" ';'(:l:,U:" ,,"'~''''.
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."._...".,..,.,..,...,,>;"-~,,,,,,,",..,,.,.,.,.,
JUN 28
199B
Ottawa, Canada K1A OE6
...tUN 2 I.
.JUIN '1
Mrs. Sandra J
Deputy Clerk
Corporation ofthe County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Heffren
Heffren:
Thank you for your letter of April 29, 1999, regarding an agreement between
Fisheries and Oceans Canada (DFO) and certain Ontario Conservation Authorities which has
been perceived as ,requiring a system of municipal drain classification and authorization pursuant
to the Fisheries Act.
Dear Mrs
The Fisheries Act prohibits the hannful alteration, disruption or destruction of fish
habitat, unless authorized by the Minister of Fisheries and Oceans Canada. The goal ofDFO's
Policy for the Management of Fish Habitat is to achieve a ''No Net Loss" in the,productive
capacity of fish habitat. In cases where there may be unavoidable fish habitat losses, a fish
habitat compensation plan is required before an Authorization is issued under subsection 35(2) of
the Fisheries Act.
The Fisheries Act applies to many agricultural and municipal drains in Ontario,
which provide habitat for various life stages of commercial and game fish, as well as species of
forage fish. Historically, drains have been constructed and maintained to improve on natural
drainage, and the fish habitat in the natural channels becomes re-established in these drains.
DFO studies indicate that these drains or ditches provide habitat for upwards of forty species of
fish and, in many cases, agricultural drains have proven to be more productive and richer in
species composition and biomass than the main watêrbodies to which they are connected. As
such, it is important to protect that habitat to maintain these populations of fish
DFO recognizes the importance of maintaining these drains both for agricultural
purposes and as productive fish habitat; and the application of the fish habitat protection
provisions of the Fisheries Act and the Policy for the Management of Fish Habitat to municipal
drains is not to prevent farm drainage or inftinge on the right to drain agricultural lands. Rather,
it is to ensure that maintenance activities will not result in the loss of fish habitat.
./2
65
Canadã
2
In most cases, potential adverse effects resulting from drain maintenance can be
mitigated through design modification, good construction practices, and timing considerations.
It is with this is mind that DFO has proposed to streamline the review of maintenance activities
on most municipal and agricultural drains. DFO is in the process of implementing, A Class
Authorization Process for Agricultural Municipal Drains in the Southern Ontario Region, which
will expedite planning and pennitting requirements for the drainage superintendent and
ultimately save time and money.
The intent ofthe Class Authorization Process is to provide a standard set of
mitigation measures for maintenance work in each of six classes of drains. To accomplish this,
drains will have to be classified and standard mitigation measures identified based upon the class
of drain. DFO is, therefore, proposing to work closely, in the initial stage, with the drainage
superintendents, both directly and through the Conservation Authorities, to classify drains and to
identify mitigation measures to be contained within the Class Authorizations that are practical
and useful for routine maintenance works.' The Class Authorization Process will allow most
maintenance work to proceed with minimal review time.
Only a small number of drains provide fish habitat of such type that specific
subsection 35(2) Fisheries Act authorizations will be required in order for drain maintenance
works to proceed. In addition, fish habitat compensation may be required to offset impacts to
fish habitat to ensure the no net loss of habitat productivity. DFO has been working, and will
continue to work, closely with the drainage community to find a timely and suitable compromise
to address both drainage and sensitive fish habitat concerns at these more seJ;lsitive sites.
Fisheries and Oceans Canada has requested that the Conservation Authorities
involve the drain superintendents in the drain classification exercise if they wish to participate.
Our intention is not to place an extra burden or expense upon the municipalities, but to allow the
drainage community input to the classification of drains and the identification of practical
mitigation measures. Many drainage superintendents have infonned DFO that they have
considerable knowledge with respect to the drains in their area, and would, therefore, appreciate
being involved in the process.
The Class Authorization Process has been in place for three years in Huron-Perth
counties, and the drainage superintendents in that area have found that this process has saved
them considerable time in obtaining the necessary approvals. However, in order to apply the
Class Authorization Process, drains must first be classified according to habitat type. DFO and
the Conservation Authorities would appreciate input and co-operation from the various drainage
commurtities to assist in the classification of drains.
./3
66
3
Without the co-operation of the various drainage communities involved to
identify mitigation measures and to classify the drains, DFO will be required to review, under the
Fisheries Act, each and every proposed agricultural drain maintenance work. DFO's preference
is to have the co-operation ofthe drainage community so that agricultural drain maintenance
works can be managed through the Class Authorization Process in a more effective and timely
manner.
Thank you for your interest in this matter.
Yours sincerely,
'])~-j. ~S~
David Anderson, P.C., M.P.
67
liÆ
......r
Ontario
Le Premier ministre
de l'Ontario
The Premier
of Ontario
Hôtel du gouvernemen
Queen's Park
Toronto (Ontario
M7A 1A1
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
1999
June 25
~MJ
J!UJN
Heffren
Mrs. Sandra J
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Heffren:
Thank you for your letter informing me of council's resolution in support of the Township of
Bosanquet resolution petitioning the provincial government to provide grants and subsidies to
extend waterlines into rural areas. I appreciate your keeping me up-to-date about council's
activities
Dear Mrs
I note that you have forwarded a copy of your correspondence to the Minister of Agriculture,
Food and Rural Affairs Be assured the, minister will take council's resolution into
"
consideration,!
writing
Once again, thank you for
Sincerely
Michael D. Harris
@
Ministre de l'Agriculture,
de I'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
n:-l
,1",'''<
t !:,V'JR~"I"j\
! I,,' ,)~Jl 5 1999'
I
I' I;fWj!i1lV I}f fU!if;j~, "
¡ [",Üii~'~ 1ì¡;~fø¡
h"....._.._~~"..,¡:'"".,"'*""_,=.(.....",''''''".
Queen's Park, Ontario
M5S 1 B3
Morley
Mrs. Anna H.M
Clerk-Treasurer
The Corporation of the Township of
P. 0, Box 40
Stratton, Ontario
POW 1NO
AMCT
Boily
1999
JUN 2 9
Boily
Thank you for your letter of May 31, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Mrs
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains
it exempt from other
has existed for
not make
a federal statute that
including municipal drains
However, the importance of drainage to agriculture does
legislation. As you are aware, the Fisheries Act is
many years and currently applies to inland waters
OMAFRA will share your concern
in a timely and cost-effective
rtrnent of Fisheries and
As long as the Fisheries Act applies to municipal drains
that the use and maintenance of drains be allowed to continue
manner To that end, ministry staff have worked with the Depa
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipa
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization" process
will allow a large majority of proposed drain maintenance projects to occur With little or no
disruption, provided a predetermined set of conditions are met.
/2
68
2
For the past three years, the "class authorization" process has been implemented
successfully as a pilot project in municipalities within Huron and Perth counties. With the
expansion of the use of this process, the ministry is confident that similar success is possible
in the rest of the province
Sincerely
Ernie Hardeman
Minister
69
County of Elgin
Heffren, Deputy Clerk
J
S
Ms
cc
Ministre de I'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 163
1999
JUN 2 9
Ms
Clerk-Treasurer
Corporation of the Township of Egremont
123273 Grey Road 109
General Delivery
Holstein, Ontario
NOG 2AO
A.M.C.T.
Brenda Anderson,
Anderson:
Thank you for your letter of May 17, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Ms
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
However, the importance of drainage to agriculture does not make it exempt from other
legislation. As you are aware, the Fisheries Act is a federal statute that has existed for
many years and currently applies to inland waters, including municipal drains
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner input from this ministry and
developed a "class
class authorization'
to occur with
process
little or no
/2
With the
other stakeholders, the Department of Fisheries and Oceans has
authorization" for municipal drain maintenance projects. The"
will allow a large majority of proposed drain maintenance projects
disruption, provided a predetermined set of conditions are met.
With the
is possible
2
class authorization" process has been implemented
in municipalities within Huron and Perth counties.
the ministry is confident that similar success
For the past three years, the
successfully as a pilot project
expansion of the use of this process
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren, Deputy Clerk. County of Elgin
J
s
Ms
cc
Ministre de l'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 1 83
JUN 2 9 1999
D. Gaye Stevenson, AMCT
Acting Clerk
Township of Percy
40 Main Street
P. O. Box 129
Warkworth, Ontario
KOK 3KO
D. Gaye Stevenson:
Thank you for your letter of May 19, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
it exempt from other
that has existed for
drains.
not make
a federal statute
including municipal
However, the importance of drainage to agriculture does
legislation. As you are aware, the Fisheries Act is
many years and currently applies to inland waters
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization
will allow a large majority of proposed drain maintenance projects to occur with
disruption, provided a predetermined set of conditions are met.
12
process
little or no
With the
is possible
2
For the past three years, the "class authorization" process has been implemented
successfully as a pilot project in municipalities within Huron and Perth counties.
expansion of the use of this process, the ministry is confident that similar success
in the rest of the province
Sincerely
Ernie Hardeman
Minister
County of Elgin
Deputy Clerk
Heffren
J
s
Ms
cc
Ministre de l'Agriculture,
de I'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 1B3
1999
JUN 29
Ms. Michelle Smibert
Clerk (Acting)
Township of North Dorchester
4305 Hamilton Road
P O. Box 209
Ontario
Dorchester,
NOL 1GO
Smibert:
Thank you for your letter of May 19, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Ms
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains
make it exempt from other
òtatute that has existed for
drains
However, the importance of drainage to agriculture does not
legislation. As you are aware, the Fisheries Act is a federal'
many years and currently applies to inland waters, including municipal
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization" process
will allow a large majority of proposed drain maintenance projects to occur with little or no
disruption, provided a predetermined set of conditions are met.
/2
With the
is possible
2
class authorization" process has been implemented
in municipalities within Huron and Perth counties.
the ministry is confident that similar success
For the past three years, the
successfully as a pilot project
expansion of the use of this process
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren, Deputy Clerk, County of Elgin
J
s
Ms
cc
Ministre de l'Agriculture,
de I'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 183
JUN 2 9 1999
Ms. Barbara Haumann
Assistant Clerk
Township of East Williams
4427 Queen Street, RR 1
Ailsa Craig, Ontario
NOM lAO
Haumann:
May 19, 1999 which was sent to the Minister of Agriculture
As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Ms
Thank you for your letter of
Food and Rural Affairs
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
However, the importance of drainage to agriculture does not make it exempt from other
legislation. As you are aware, the Fisheries Act is a federal statute that has existed for
many years and currently applies to inland waters, including municipal drains.
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
and Oceans has developed a "class
class authorization'
with
process
little or no
/2
other stakeholders, the Department of Fisheries
authorization" for municipal drain maintenance projects The
will allow a large majority of proposed drain maintenance projects to occur
disruption, provided a predetermined set of conditions are met.
With the
is possible
2
For the past three years, the "class authorization" process has been implemented
successfully as a pilot project in municipalities within Huron and Perth counties.
expansion of the use of this process, the ministry is confident that similar success
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren, Deputy Clerk, County of Elgin
J
S
Ms
cc
Ministre de I'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 183
1999
JUN 2 9
Mr. John R. Innes
Administrator/Clerk-Treasurer
Township of Norwich
210 Main Street East
P.O. Box 100
Ontario
Otterville
NOJ lRO
Innes
May 18, 1999 which was sent to the Minister of Agriculture
As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Mr
Thank you for your letter of
Food and Rural Affairs
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
it exempt from other
that has existed for
drains
not make
is a federal statute
including municipal
However, the importance of drainage to agriculture does
legislation. As you are aware, the Fisheries Act
many years and currently applies to
inland waters
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization" process
will allow a large majority of proposed drain maintenance projects to occur with little or no
disruption, provided a predetermined set of conditions are met.
12
2
For the past three years, the "class authorization" process has been implemented
successfully as a pilot project in municipalities within Huron and Perth counties. With the
expansion of the use of this process, the ministry is confident that similar success is possible
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren. Deputy Clerk. County of Elgin
J
S
Ms
cc
Ministre de 'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 1 83
1999
JUN 2 9
Terry Fenton
Deputy Clerk
Town of Ancaster
300 Wilson Street East
Ancaster, Ontario
L9G 2B9
Dear Terry Fenton:
Thank you for your letter of May 31, 1999 which was sent to the Minister of Agriculture,
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
However, the importance of drainage to agriculture does not make it exempt from other
legislation. As you are aware, the Fisheries Act is a federal statute that has existed for
many years and currently applies to inland waters, including municipal drains.
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization" process
will allow a large majority of proposed drain maintenance projects to occur with little or no
disruption, provided a predetermined set of conditions are met.
./2
With the
is possible
2
authorization" process has been implemented
within Huron and Perth counties.
is confident that similar success
class
in municipalities
the ministry
For the past three years, the
successfully as a pilot project
expansion of the use of this process
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren, Deputy Clerk, County of Elgin
J
s
Ms
cc
Mlnlstre de I'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 183
1999
JUN 2 9
Mr. Ronald T. Sparks
Clerk Administrator
The Corporation of the Town of Dunnville
111 Broad Street East
Ontario
AMCT
Dunnville
NIA 2X5
Sparks
1999 which was sent to the Minister of Agriculture
As the newly appointed Minister, I am pleased to respond to your
the resolution concerning a drainage issue, passed by the County of Elgin.
Mr
Thank you for your letter of June 2
Food and Rural Affairs
Dear
letter regarding
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
However, the importance of drainage to agriculture does not make it exempt from other
legislation. As you are aware, the Fisheries Act is a federal statute that has existed for
many years and currently applies to inland waters, including municipal drains.
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization" process
will allow a large majority of proposed drain maintenance projects to occur with little or no
disruption, provided a predetermined set of conditions are met.
/2
With the
is possible
2
For the past three years, the "class authorization" process has been implemented
successfully as a pilot project in municipalities within Huron and Perth counties.
expansion of the use of this process, the ministry is confident that similar success
in the rest of the province
Sincerely
Ernie Hardeman
Minister
S.J. Heffren, Deputy Clerk, County of Elgin
Ms
cc:
Ministre de l'Agriculture,
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture,
Food and Rural Affairs
Queen's Park, Ontario
M5S 163
jUN 2 9 1999
Ms. Noreen C. Mellema
Deputy-Clerk
The Corporation of the Township of McNabIBraeside
RR2
Arnprior, Ontario
K7S 3G8
Ms. Mellema
Thank you for your facsimile of June 1, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essential for sustaining a viable and competitive agricultural industry in
Ontario. OMAFRA has encouraged the practice of agricultural drainage by making loans
available to farmers through the Tile Loan Program and by providing grants under the
Drainage Act toward assessments on agricultural land for municipal drains
it exempt from other
that has existed for
drains
However, the importance of drainage to agriculture does not make
legislation. As you are aware, the Fisheries Act is a federal statute
many years and currently applies to inland waters, including municipal
As long as the FisherÎes Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely ,and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The "class authorization'
will allow a large majority of proposed drain maintenance projects to occur with
disruption, provided a predetermined set of conditions are met.
12
process
little or no
With the
is possible
2
class authorization" process has been implemented
in municipalities within Huron and Perth counties.
the ministry is confident that similar success
For the past three years, the
successfully as a pilot project
expansion of the use of this process
in the rest of the province
Sincerely
Ernie Hardeman
Minister
Heffren, Deputy Clerk, County of Elgin
S.J
Ms
cc
Ministre de 'Agriculture
de l'Alimentation
et des Affaires rurales
~
Ontario
Minister of Agriculture
Food and Rural Affairs
Queen's Park, Ontario
M5S 1B3
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,~,¿
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1999
JUN 2 9
,
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Ms. Lauretta Rice
Clerk-Township
Township of Bromley
RR I
Ontario
Douglas,
KOJ ISO
Rice
Thank you for your letter of May 25, 1999 which was sent to the Minister of Agriculture
Food and Rural Affairs. As the newly appointed Minister, I am pleased to respond to your
letter regarding the resolution concerning a drainage issue, passed by the County of Elgin.
Ms
Dear
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) recognizes that
good drainage is essentialforsustaining a viable andcoml'etitiveagricultural industry in
Ontario. OMAFRA has encouraged the pråtticeÖf;âgì:iculriffaJ"dram'ågi(bylmii'king loans
available to farmers throUgh Hili tile Lö:ih Progråin ~lld 'bÝ'þÚ\viding grants under the
Drainage Act toward assessments on agricultural land for municipal drains.
make it exempt from other
òtatute that has existed for
drains
However, the importance of drainage to agriculture does not
legislation. As you are aware, the Fisheries Act is a federal·
many years and currently applies to inland waters, including municipal
As long as the Fisheries Act applies to municipal drains, OMAFRA will share your concern
that the use and maintenance of drains be allowed to continue in a timely and cost-effective
manner. To that end, ministry staff have worked with the Department of Fisheries and
Oceans to ensure that the application of the Fisheries Act to the maintenance of municipal
drains is done in a reasonable and consistent manner. With the input from this ministry and
other stakeholders, the Department of Fisheries and Oceans has developed a "class
authorization" for municipal drain maintenance projects. The" class authorization" process
will allow a large majority of proposed drain maintenance projects to occur with little or no
disruption, provided a predetermined set of conditions are met.
12
With the
is possible
2
"class authorization" process has been implemented
,. in municipalities within Huron and Perth counties.
I rocess, the ministry is confident that similar success
For the past three years, the
successfully as a pilot project
expansion of the use of this
in the rest of the province
Sincerely
Ernie Hardeman
Minister
The Right Honourable Jean Chretien, Prime Minister of Canada
The Honourable Michael D. Harris, Premier of Ontario
Mr. Sean Conway, M.P.P. Renfrew-Nipissing-Pembroke
Mr. Dalton J.P. McGuinty, M.P.P. Ottawa South
The Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food Canada
The Honourable David Anderson, Minister of Fisheries and Oceans
Mr. Ralph Clayton, Drainage Superintendents Association of Ontario
Mr. Patrick Moyle, Association of Municipalities of Ontario
Ms. Sandra J. Heffren, Deputy Clerk, County of Elgin
Mr. Bill Murdock, M.P.P. Bruce-Grey
Mr. David Tilson, M.P.P. Dufferin-Peel-Wellington-Grey
Mr. Jim Anderson, General Manager, Conservation Authority of Ontario
Mr. Jim Coffey, General Manager, Saugeen Valley Conservation Authority
Mr. John Clement, General Manager, Christian Farmers Federation of Ontario
Mr. Gerry Gartner, General Manager, Ontario Federation of Agriculture
Mr. Murray Calder, M.P., Dufferin-Peel-Wellington-Grey
Mr. Ovid L. Jackson, M.P., Bruce-Grey
cc
® Ontario
h', '," '","
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JUl 1:1
Ministère des
Affaires mnnicipales
et du Logement
Division Division des relations provinciales-municipates
777, rue Bay 1411 étage
Toronto ON M5G 2E5
Téléphone: (416) 585-6600
Télécopleur: (416) 585-6467
Ministry of
Mnnicipal Affairs
and Housing
Provincial~Munjcipal Relations
777 Bay St 14th Fir
Toronto ON M5G 2E5
Telephone: (416) 585-6600
Fax: (416) 585-6467
1999
July 2,
Mrs. Sandra J. Heffren
Deputy County Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
Heffren:
The Minister of Municipal Affairs and Housing, the Honourable Steve Gilchrist, has
asked me to reply on his behalf to your letter of June 9, 1999, addressed to Mr. Al Leach,
regarding council's support of the Township of Wellington's resolution regarding an
Infrastructure Program for the funding of municipal bridges.
Dear Mrs
and have noted
I appreciate your keeping the ministry apprised of the views of council
your support for the Township of Wellington's resolution.
you for writing.
truly,
Thank
Yours
1?Jn<
Paula M. Dill
Assistant Deputy Minister
D. Harris
The Honourable Michael
Premier of Ontario
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Ont~rio Property Assessment Cqrl?Qration
i éval uati 0 HI fjf:~Jî<Hl~~~" ";t, ",
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ontarienne d
été
Soc
OPAC
SOEF
19J1
5
JUL
For Our Members.....June 199, g¡¡~¡~mfI}F¡l¡¡~
A newsletter for Ontario's munici 'rom OPAC's Preside'nt & cAø'~¡i]J)f:ff!)i:¡¡
"""""I
and the
It is run by a fourteen-member Board of
Directors who have staggered one-, two- or
three-year terms. The members of the
Board are six elected municipal officials,
six appointed municipal officials and two
Provincial members. They are:
the Assessment Commissioners
staff are now part of OPAC.
Who Runs OPAC?
Kolb, Chair (Chair, Region of Peel)
Vice-Chair (Mayor of
John Geoghegan
Woodstock)
LucilleBish, Manager, Planning
Information, Region of Waterloo
I want to take this opportunity, in our first
newsletter to our members, to say a few
words about the Corporation, how we fit
into the municipal scheme of things, and
what is going to happen over the next few
months.
As you know, OPAC is Ontario's new
property assessment organization. We're a
non-profit, non-share capital corporation,
created by a special legislative statute
called the Ontario Property Assessment
Corporation Act, 1997. This makes us
unique and difficult to explain, since there
are no similar organizations. We're
composed of you, our customers, who pay
for our services by means of a legislated
formula.
Who We Are
Emil
Gordon Chong, Councillor, City of
Toronto
Bryan Davies, Senior Vice President,
Corporate Affairs, Royal Bank
Bonnie Gibson, Assessment Review
Manager, City of Mississauga
Region
Peter Hume, Regional Councillor,
of Ottawa-Carleton
OPAC's new head office is in Pickering,
and we moved there from the Ministry of
Finance office in Oshawa on the first
weekend in June. Our building is at
Highway 401 and Liverpool Road, and the
address is 1305 Pickering Parkway,
LlV 3P2
Where We Are
Jean Jones, Clerk Treasurer and Tax
Collector, Townships of Carden & Dalton
70
We also have 40 assessment offices across
Ontario, and you will be familiar with them
as the former Regional Assessment Offices
of the Minis~y of Finance These offices,
Page 2
President, Corporate Services, and Mike
was Senior Vice-President and Chief
Technology Officer for the Royal Banle
June 1999
Town of
For Our Members.
Jerry Labossiere, Treasurer
Jaffray Melick
Councillor,
,
Gordon Landon, Regional
Region of York
to
All of us are excited by the opportun,
be part of OPAC, and we're looking
forward to working with all of you. Our
ity
Jack MacDonald, Deputy Reeve, Township
of Somerville
first task will be to create a new structure
for OPAC - we've been going along since
the beginning of the year with pretty much
the same structure as we had under the
Ministry of Finance
Brian MacRae, City Manager, City of
Thunder Bay
.
Richardson, Mayor, Town of Marathon
Pat
We're going to spend some time thinking
about the best organizational structure for
OPAC - what will work for us and what
will work for you. We're also going to be
working with the Board of Directors on
some of the other things which are vital to
the success of the Corporation. These
include establishing a Strategic Agenda and
crystallizing our Vision and Mission
Statements, which will set forth realistic
and practical goals which we can and will
achieve. They will embody two basic
concepts which I feel are important to the
long-term survival and prosperity of the
Corporation: we must be A Great Place to
Do Business and A Great Place to Work.
A Great Place To Do Business
Chuck Wills, Chief Administrative Officer,
City of Windsor
The Board sets our policies and provides
guidance and instructions to me, the
President. I am responsible for ensuring
that the day -to-day operations of the
Corporation are carried out efficiently and
effectively
I know there have been some problems in
the past which may have caused some of
you concern. But that is in the past, and I
believe that the conditions which caused
Reassessment First-Rate
these concerns were related more to the
turmoil of change coming from the
introduction of the Ontario Fair Assessment
and its many taxation issues
System
We now have our senior management team
in place - myself, Carl Isenburg as Vice-
President of Operations, Eric Preston as
Vice-President of Corporate and Human
Resources, and Mike Velshi as Vice-
President of Information Technology. I
came to OPAC from Laidlaw and have a
background in municipal administration
gained as CAO of the former Metro
Toronto and as Treasurer in the Region of
Peel. Carl's background is in property
assessment, and many of you will know
him from his days as an Assessment
Commissioner and Director of Central and
Western Regional Operations in the former
Property Assessment Division of the
Ministry of Finance. Eric was recruited
from Ontario. Hydro. where he was Vice-
Senior Management Team
we are particularly proud of is that
7'
What
Page 3
have any
expected that the Corporation will
problems stemming from Y2K.
June 1999
our first province-wide reassessment
exceeded international standards of
For Our Members.
As part of the Memorandum of
Understanding between the Ministry of
Finance and OPAC, we have agreed to
participate in three plans which are being
filed monthly by Ontario Government
ministries: a Business Continuity Plan, a
Y2K Supply Chain Project Plan, and a
Y2K Communications Plan
time which we
We're going to
accuracy, despite the short
were given to complete it.
do even better next time, and have
embarked on a project to improve the
quality of the June 30, 1999 assessments
which will be used for the taxation years
2001 and 2002.
,
Ensuring Qualified Staff
The Institute of Municipal Assessors
requested that OPAC ensure that only
trained, qualified and accredited personnel
assess and defend property values in
Ontario. The Board agreed that OPAC has
a responsibility to ensure and demonstrate
that our staff are trained and qualified.
However, the Board did not agree that
accreditation is the only way to achieve this
The key components of the project are
standardized valuation procedures, which
are being updated as part of the process
leading to OPAC's registration (hopefully)
later this year as an ISO 9000 company;
increased training for staff; developing
advanced valuation techniques, including
expanded multiple regression analysis
applications and automated cost systems;
benchmarking product quality; and
conducting annual data integrity audits to
measure progress toward stated objectives
goal. As part of our response to this, the
Board accepted a recommendation to
restore the use of appropriate credentials by
staff in recognition of their achievement, to
encourage others, and to publicly
demonstratt:our commitment to excellence.
Many of you have been kind enough to tell
us that you appreciated the difficulties we
operated under in completing the
reassessment on time and with such high
standards
Register of Electors
OPAC is participating in a pilot project to
investigate opportunities for improving
efficiencies in the identification of electors
in Ontario within the context of the new
National
On the other hand, I have also heard that
some of you are dissatisfied with the
quality and level of some of our services,
such as supplementaries. We're going to
work very hard to change this
National Register of Electors (NRE). The
pilot will permit the establishment of a base
line against which accuracy can be
measured and, if successful, further
expanded to generate the preliminary list of
electors for the 2000 municipal election.
12
Are we ready for Y2K?
Yes Our first-tier activities, which include
the Ontario Assessment System (OASYS)
and all its dependent systems, have been
completed; our second-tier activities, which
include hardware and software, electronic
equipment and security systems, should be
completed by the end of June. It is not
Page 4
dropped by our exhibit to say hello. This
was our first time at a conference and I
June 1999
For Our Members.
Correspondence
certainly appreciated the opportunity to say
hello to familiar faces from my municipal
past and to meet some new ones. We're
also going to have an exhibit at the AMO
conference in August, and delegates are
invited to visit and meet some of our staff.
Thank you to all our members who wrote
to OPAC about our maintaining the frozen
assessment listing, or who sent us copies of
letters to the Minister of Finance on this
I am pleased to have been asked to speak to
delegates on August 23rd and bring them
up-to-date on OPAC's activities and plans
Meeting
General
OPAC Annual
>
subject. I believe all your concerns were
covered in the memorandum I sent to all
Clerks and Treasurers on April 26th, in
which I indicated that we had entered into
an agreement with the Province of Ontario
to participate in the maintenance of a
centralized frozen assessment listing for the
municipalities of Ontario. To quote from
that memorandum:
I hope that any of our members will feel
free to come to any of us with their
concerns or problems. We are always
ready to change the way we deliver our
services and to explore new services,_We
feel strongly that all of our members have
the right to expect that the key assessment
services upon which their tax base depends
are there when they need them. We look
forward to continuing to provide these
services. now and in the future.
Our first Annual General Meeting will be
held at 3:30 p.m. on August 22nd at the
AMO conference in Toronto. Everyone is
welcome, and there will be a chance to
meet our Board of Directors and Executive.
lastly,
And
"Under the agreement, OPAC will provide to
the On-Line Property Tax Analysis System,
which is the responsibility of the Ministry of
Municipal Affairs and Housing, data needed
to update the frozen asseSSl1/l!nt listing for all
commercial, industrial and multi-residential
properties for the 1998, 1999 and 2000
taxation years. OPAC will provide
adjustments for supplemental assessments,
omitted assessments, adjustments made under
section 442 of the Municipal Act, changes
resulting from requests for reconsideration
and assessment appeals, vacancy changes
and any other updates and changes needed
for the specified properties. "
We have completed alÏ currently identified
1998 listing changes and all currently
identified 1999 listing changes will be
completed in early July.
Officer
Ontario Property Assessment Corporation
1305 Pickering Parkway
Pickering, Ontario L1 V 3P2
Robert A. Richards
President & Chief Administrative
On the subject of letters, please update
your records if you are currently mailing
anything to our former Oshawa address.
AMCTO Conference
OPAC at
www.assessmentontario.com
.
73
Website:
Thank you to all the delegates at the recent
AMCTO conference in Ottawa who
Ontario Property Assessment Corporati
on
on foncière
Société ontarienne d'évaluati
o PAC
SOEF
OPAC HEAD OFFICE TELEPHONE/FAX NUMBERS
831-4433
(905)
4:45 p.m.)
Enquiry (8:30 a.m.
General
(OPAC)
(905) 837-6150
(905) 831-0040
1 877 635-6722
A. Richards
,
Robert
President & Chief Administrative Officer
837-6190
837-6280
(905)
(905)
Fax
Isenburg
Carl
Operations
Vice-President,
837-6155
837-6346
(905)
(905)
Fax
Eric Preston
Vice-President, Corporate & Human
Resources
(905) 837-6213
(905) 837-6260
Fax
Mike Velshi
Vice-President, Information Technology
837-6195
837-6320
(905)
(905)
Fax
Larry Hummel
Appraisal Services
Director,
837-6166
837-6320
(905)
(905)
Fax
Dick Vreugdenhil
Finance
Director,
837-6181
837-6320
(905)
(905)
Fax
Gord Thow
Quality Control
Senior Manager,
837-6175
837-6270
(905)
(905)
Fax
Shane Tyson
A/Senior Manager, Legislation and
Policy Support
OPAC's Website
www.assessmentontario.com
74
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ONThRIO
A PROVINCE FOR ALL AGES
ß
~
International Year of Older Persons
INTJ:RNATIONAL YEAR OF OLDER PERSONS PICNIC IN THE PARK COMMITTEE
July 16, 1999
Warden & County Council
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Dear Warden and Members of County Council:
On behalf of the IYOP Picnic in the Park committee, I would like to thank you and
County Council for your generous support in this successful event. The tumout was
beyond our expectations and the feedback from the Seniors has all been very positive
This truly was a community event and hopefully raised awareness for the important role
that seniors play in our community.
Sincerely,
~,W~
Carol Watson
Chair, Picnic in the Park committee
Children's Services
OF ST. THOMAS AND ELGIN
INC. AS THE CHILDREN'S AID SOCIE1Y OF THE CITY OF ST. THOMAS AND THE COUNTY OF ELGIN
Family &
Fax (519) 631-0596
.
492
. (519) 631
BAILEY, Executive Director
Tel
N5R 3C7
St. Thomas,
STEVEN J
Ontario
410 Sunset Drive,
IT~--- ~" ,
, ".,.~. ~'.. F^*'" "'''~~> """. '"1> ~ -
. ~!ì \',' '\;'':1 i!'¿j ,:C;' ¡ ',!" '1 t'[tJii, 'tIDi\, \ '
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I JUL 23 I'''; - \
t CtJ;jJg¡YY l!;y~LJ
999
Warden Rien Van Brenk
County of Elgin
450 Sunset Drive
St. Thomas, Ont
N5R 5V1
1
July 22
Building
to our
Rien
I wish to aCknowledge receipt of the County of Elgin's generous donation
Expansion Project in the amount of $8000.00.
Dear
We have completed renovations to our offices at 410 Sunset Drive by renovating 4,000
square feet in the basement for office and program space. We know that visitors to the
building have been impressed with the speed in which we were able to respond to our
space needs, and have noted how attractive the additional facilities in the lower area
are.
Thank you sincerely for your generosity and concern on behalf of Elgin County children in
need.
&
Steve Bailey
Executive Director
.
A MEMBER OF THE ELGIN·ST. THOMAS UNITED WAY SERVICES
/rw
JUt 2;(
l~~,jI
,..,<'
'ii
Office national
de I'énergie
~
National Energy
Board
e!*ìjij!TII ~i,F n~~
~__..~Y:Æ~£~" ~~f;fi;~ ¡.oII'-
ne Project
Ii
Pipe
.
ennlum
ill
M
Canadian
Meeting
Notice of
Public
The National Energy Board has received
an application from St. Clair Pipelines
(1996) Ltd. to construct a Millennium West
Pipeline and from TransCanada PipeLines
Limited to build a Lake Erie Crossing
Pipeline (collectively, the Canadian
Millennium Pipeline Project). The Board
has referred this project to the federal
Minister of the Environment for review.
The Minister has decided to establish a
joint review panel to conduct a public
hearing. The panel will make
recommendations concerning the
environmental assessment and make
decisions concerning the public
convenience and necessity for this
project.
July 27,1999, Tuesday, 7 p.m. to 10 p.m.
Glencoe District Memorial Arena
138 Mill Street
Glencoe, Ontario
I
2. July 28, 1999, Wednesday, 7 p.m. to 10 p.m.
Port Stanley Legion Hall
310 George Street
Port Stanley, Ontario
Staff of the Board and the Canadian
Environmental Assessment Agency will be
holding two public meetings for the benefit
of those persons interested in participating
in the forthcoming hearing. Staff will
explain the public review procedure and
hearing process as well as routing and land
acquisition matters and the participant
funding program of the Agency.
For infonnation on the public hearing of the Canadian Millennium Pipeline
Project please call the Board toll-free at 1-800-899-1265.
Canadã
COUNTY OF ELGIN
By-Law No. 99-25
BEING A BY-LAW TO APPOINT AN ACTING DEPUTY TREASURER FOR THE
COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 96-9"
WHEREAS pursuant to Section 77(2) of the Municipal Act, being Chapter MA5,
RS.O. 1990, as amended, the Council may appoint an Acting Deputy Treasurer.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT John David Heuther be and is hereby appointed Acting Deputy Treasurer of
the County of Elgin.
2. THAT By-Law No. 96-9 be and the same is hereby repealed.
3. THAT this By-Law become effective July 5, 1999.
READ a first and second time this 2ih day of July 1999.
READ a third time and finally passed this 2ih day of July 1999.
-
M.G. McDonald, R VanBrenk,
Chief Administrative Officer. Warden.
75
COUNTY OF ELGIN
By-Law No. 99-26
BEING A BY-LAW TO AUTHORIZE SPEED LIMITS'
..
WHEREAS pursuant to Section 128, Subsection 2, of the Highway Traffic Act,
being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law
prescribe a different rate of speed for motor vehicles driven on a highway or portion of a
highway under its jurisdiction than is prescribed in Section 128, Subsection 1 (a); and
WHEREAS it is deemed expedient that the speed limit for motor vehicles on
certain highways in the County of Elgin be different from the rate as set out in Subsection
1(a).
the Corporation of the County of
of
Counci
the Municipa
NOW THEREFORE
Elgin enacts as follows
1. THAT when any highway or portion of highway set out in Schedule "A",
appended hereto, is marked in compliance with the regulations under the Highway Traffic
Act the maximum rate of speed thereon shall be the rate of speed prescribed in the
Schedule.
of the Highway
4
1
Subsection
2. THAT the penalties provided in Section 128
Traffic Act shall apply to offences against this by-law.
repealed
this by-law be and are hereby
with
nconsistent
THAT any by-laws
3
1999
Rien VanBrenk,
Warden
1999
day of July
16
me this 2th day of JUly
finally passed this 2th
Mark G. McDonald,
Chief Administrative Officer.
ti
and second
time and
READ a third
READ a first
SCHEDULE "A'
By-Law No. 99-26
MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR'
County Road #74 - Being the road allowance between Lots 18 and 19, Concession
10, in the Municipality of Central Elgin; Lot 19, Concession 11, in the Municipality
of Central Elgin; Lot 24, Concession 11, in the Township of Malahide: from the
south property line of Mapleton Line northerly 492 metres, and from the south
property line of Mapleton Line southerly for 201 metres.
7
7
J
1
COUNTY OF ELGIN
By-Law No. 99-27
BEING A BY-LAW TO AUTHORIZE THE TEMPORARY CLOSURE OF A PORTION OF
COUNTY ROAD #19 (PLANK ROAD) IN THE MUNICIPALITY OF BAYHAM
..
WHEREAS, pursuant to Section 207 (44) of the Municipal Act, being Chapter MA5,
R.S.O. 1990, as amended, a by-law may be passed by a municipal council for closing to
vehicular traffic on a temporary basis for such period as shall be specified in the by-law,
any highway under the jurisdiction of the council for such social, recreational and other
interests specified in said Act; and,
WHEREAS, the Municipality of Bayham has, by letter, requested that a portion of
County Road #19, known as Plank Road, from Third Street to Heritage Line, and a portion
of Heritage Line from Plank Road to 56169 Heritage Line, in the geographical location of
Straffordville, in the Municipality of Bayham, be temporarily closed on August 28, 1999
from 10:00 a.m. until August 28, 1999 at 11 :30 a.m., for the purposes of a watermelon
fësl.
the Municipal Council of the Corporation of the County of Elgin
NOW THEREFORE
enacts as follows
1. THAT authorization be granted to the Municipality of Bayham, in accordance with
the relevant provisions outlined in the Municipal Act, to temporarily close a portion of
County Road #19, known as Plank Road, from Third Street to Heritage Line, and a portion
of Heritage Line from Plank Road to 56169 Heritage Line, in the geographical location of
Straffordville, in the Municipality of Bayham, on August 28, 1999 from 10:00 a.m. until
August 28, 1999 at 11 :30 a.m., for the purposes of a watermelon fest.
2. THAT the Municipality of Bayham be responsible for providing the appropriate leve
of liability insurance, naming the County harmless during road closure, and for providing
materials, labour and equipment required to maintain a safe detour route
1999.
Rien VanBrenk,
Warden
1999
day of July
18
day of JUly
this 2ih
this 27th
time and finally passed
Mark G. McDonald,
Chief Administrative Officer.
time
and second
READ a third
READ a first
COUNTY OF ELGIN
By-Law No. 99-~8
BEING A BY-LAW TO ESTABLISH A DATE FOR CALCULATION OF THE TAX
DECREASE PHASE-IN AND TO DETERMINE A CUT-OFF DATE OR A FIXED POINT-
IN-TIME FOR THE FROZEN ASSESSMENT LISTING FOR THE COMMERCIAL
INDUSTRIAL AND MULTI-RESIDENTIAL PROPERTY CLASSES FOR THE TAXATION
AND TO ESTABLISH A DATE ON OR AFTER WHICH
YEARS 1998 AND 1999
NOTICES MAYBE ISSUED. PURSUANT TO THE PROVISIONS OF THE FAIRNESS
1998'
WHEREAS Ontario Regulation 348/99 provides that the municipality shall
determine the date on which the 1999 tax decrease phase-in may be determined; and
FOR PROPERTY TAXPAYERS ACT
WHEREAS, to determine the 1999 tax decrease phase-in amounts, it is necessary
to establish a "cut-off' or "point-In-time" frozen assessment listing for the commercial,
industrial and multi-residential classes.
of the Corporation of the County of Elgin
NOW THEREFORE the Municipal Counci
enacts as follows:
999 tax decrease phase-in IS calculated is hereby
1. THAT the date on which the
determined to be July 31, 1999.
2. THAT the frozen assessment listing for the purpose of the Municipality's
requirements as set out in the Fairness for Property Taxpayers Act, 1998 and the
Municipal Act as amended shall be revised and include additions to the roll under Sections
42 and 43 of the Assessment Act, assessment reductions approved by the Assessment
Review Board, assessment reductions approved by the Ontario Municipal Board, tax write-
offs pursuant to Section 442 of the Municipal Act, appropriate class changes or subclass
changes and Minutes of Settlement not under appeal to the Assessment Review Board of
which all such additions, deletions or changes to the roll have been received and filed by
the Clerk of the Municipality on or before the date established in Section 1 of this by-law.
3. THAT tax liabilities for 1998 and 1999 under Section 368,0.2 of the Municipal Act
shall be recalculated and notices may be issued on or after the date on which the 1998
and 1999 tax decrease phase-in calculations are completed, such date determined in
Section 1 of this By-Law.
THAT this By-Law shall come into force and take effect upon its passing
4.
999,
Rien VanBrenk,
Warden.
and second time this 27th day of July 1999,
READ a third time and finally passed this 27th day of July
Mark G. McDonald,
Chief Administrative Officer.
first
READ a