March 9, 1999 Agenda
ORDERS OF THE DA Y
1999 at 9:00 A.M.
FOR TUESDA Y. MARCH 9TH.
MORNING SESSION
1 st
2nd
3rd
4th
5th
6th
7th
Meeting Called to Order
Adoption of
PAGE #
1999
16th and 25th,
and the General Nature Thereof
meeting held on February
Interest
Minutes -
Disclosure of Pecuniary
Presentations and Delegations
"Committee Of The Whole Counci
Presenting Petitions,
to Move Into
Motion
and Staff
Counci
Reports of
1-43
- see attached
Items for Consideration
Items for Information (Consent
Correspondence
Counci
i)
ii)
44-48
49-73
Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
n-Camera Items
8th
see separate agenda
9th
10th
11 th
to Rise and Report
Motion to Adopt
Motion
the Committee Of The Whole
Recommendations from
Consideration of By-Laws
ADJOURNMENT
2th
3th
1
74
LUNCH WILL BE PROVIDED
1
DATES TO REMEMBER
4:00 P.M.
00
1
Services Staff Open House
Socia
1999
March 31st,
REPORTS OF COUNCIL AND STAFF
MARCH 9. 1999
of Port
C. Watters, Manager of Engineering Services - Lake Shore Erosion East
Burwell (ATTACHED)
1
Oxford Communications Limited
C. Watters, Manager of Engineering Services -
Rental of Radio Tower Space (ATTACHED)
2
Municipality of
Road Closing
C. Watters, Manager of Engineering Services
DuttonlDunwich (ATTACHED)
3.
Malahide
Township of
Road Closing
C. Watters, Manager of Engineering Services
(ATTACHED)
4.
C. Watters, Manager of Engineering Services - Pipeline Extension Along County Road
#5 (ATTACHED)
5.
(ATTACHED)
Manager of Engineering Services - Consolidated Road Needs (ATTACHED)
- Capital Program (ATTACHED)
- Connecting Links in Lower Tiers
(ATTACHED)
Structures in Lower Tiers (ATTACHED)
H. Underhill, Director of Human Resources - Bill 99- Changes to Vocational
Rehabilitation Under the Workplace Safety and Insurance Board (ATTACHED)
Reserve
Highway Transfer
C. Watters, Manager of Engineering Services
C. Watters,
6.
8.
7.
H. Underhill, Director of Human Resources· Schedule 2 Administration Fee Increase
(ATTACHED)
9.
"
International Year of the Older
Services
M. Fleck, Director of Homes and Senior
Person (ATTACHED)
10.
Volunteer Service Awards
Services
M. Fleck, Director of Homes and Senior
(ATTACHED)
11
(ATTACHED)
with Kettle Creek
M. Fleck, Director of Homes and Senior Services - Surplus Equipment
Agreement
S. Heffren, Deputy Clerk - Land Management
Conservation Authority (ATTACHED)
12
13.
K. Dunn, Emergency Measures Co-Ordinator - Land Ambulance Update #1
(ATTACHED)
14.
(TO BE
,1'#
Purchase of Ambulance
1
K. Dunn, Emergency Measures Co-Ordinator -
CIRCULATED AT THE MEETING)
..
15.
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1998
SUBJECT: LAKE SHORE EROSION EAST OF PORT BURWELL
10
DECEMBER
DATE
Introduction
The Manager of Engineering Services along with the Engineering Technician held an
information meeting of landowners on Concessions I, II and III from Port Burwell to the County
line.
affected
the most
Discussion/ Conclusion
The purpose of the meeting was to receive questions and comments from
landowners I discussed the reasons for the continuing lakeshore erosion
The landowners would prefer more effort to stop the erosion than moving the roadway. The
owners had various reasons for keeping the'exiting road open which centered around tourism
and protection of property.
The reality of the matter is any small to large scale project needed to protect the road from
Port Burwell to the County line would need an environmental assessment. The assessment
would have to prove that the lakeshore protection would not have any effect on Long Point.
Long Point exists because of the continuing erosion of the bluffs.
which includes rock
kilometer
to $3,000.000 per
The cost to protect the shoreline is $2,000.000
protection and slope regrading
to $30.000.00 per year on
the top of
road when
Recommendation
That the Manager of Engineering Services be authorized to spend up
repairs associated with gully effect to maintain the existing road.
That the Manager of Engineering Services be authorized to close the
bank is within 15 meters of the edge of the road.
R SUBMISSION
MARK M
,~OUNTY ADMINISTRATOR/CLERK
2
RESPECTFUL.L Y SUBMITTED
-,
CLA' ON D. WATTERS, MANAGER
ENGINEERING SERVICES
MINUTES OF PUBLIC MEETING
LAKESHORE EROSION EAST OF PORT BURWELL
NOVEMBER 4,1998
MUNICIPALITY OF BAYHAM OFFICE
· Clayton Watters - Manager of Engineering Services, County of Elgin
· Justin Lawrence - Engineering Technician, County of Elgin
· Max Stewart - Mayor Municipality of Bayham
· Bill Baskerville - Long Point Regional Conservation Authority
· Bob Bartlett - Road Superintendent, Municipality of Bayham
· 20 Residents of Municipality of Bayham
DATE:
LOCATION:
ATTENDANCE
CALL TO ORDER:
1
by Clayton Watters
7:02 p.m
NTRODUCTION
Mr. Clayton Watters explained the purpose of the meeting was to receive questions
and comments from residents affected by the lakeshore erosion occurring along
Lakeshore Line (County Road #42). Mr. Watters briefly described the two natural
processes of erosion occurring (Gullying and general shoreline retreat). There have
been a number of studies produced in the past. The most recent is the Shoreline
Management Plan for the Long Point Region Conservation Authority in December
1989. Mr. Watters explained Elgin County Councils decision to close the road if the
gully erosion reached to within 50 feet of the road. Clayton reported approximately
$50,000.00 of work in the last two years performed by the County of Elgin on erosion
gullies. Mr. Watters requested any comments or questions from the floor.
2.
COMMENTS AND QUESTIONS
Does the problem stem from ground water?
(Clayton Watters) There are two processes; Gullying and general shoreline retreat.
Ground water is the cause for gullying. Storms and littoral flow cause general
shoreline retreat.
3.
Q
A-
Comment - The Ministry of Natural Resources should be more accepting of erosion
protection attempts like stumps and gabion baskets.
wait for spring
The gullies are stable now, but
The erosion is unstoppable
Comment -
Stumps, garbage, and old cars have been used in the past.
Comment - (Clayton Watters) The County tried dumping stumps along the lakeshore to
prevent erosion. The Ministry of Natural Resources put a cease and desist
order on this procedure.
Comment -
erosion?
3
n Gabions be used to prevent
"
1
(rocks)
Q - Can clean fi
MINUTES OF PUBLIC MEETING
LAKESHORE EROSION EAST OF PORT BURWELL
Elgin County Road #42 is a popular tourist area. Preserving it benefits the
community. Is it possible to promote tourism with programs, signs, benches
etc. Is it possible to purchase remaining farm land south of road for tourism
Comment -
Discussion - Various general rates of shoreline erosion were given; 15 ftIyear, 20 to 25
It/year, 16 feet/year, 100 It over night. The rate of erosion is given as
approximately 12 ftlyear in the Long Point Report
then reach a state of equilibrium
Comment - There is a study which refutes the general rates of erosion stated in the
Long Point Report.
to move very quickly
The gullies seem
Comment -
Comment - (Clayton Watters) Council made a decision to put money into maintenance
and not reconstruction for Lakeshore Line about five years ago. Gully work
is a temporary solution, we need a longer term plan
tax the township can collect.
The more land is lost the less
Comment -
Reassessments are free.
The Port Burwell shoreline protection was done around 1970. They built a
road along the bottom, placed the 10 to 12 tonne stones, then made the
slope more gentle. The money came from 3 levels of government.
Comment -
Comment -
the road or on studies
on
No more money spent
Comment -
has armor stone along lake.
should give money to shoreline protection and not to
Essex / Kent
Federal Government
"foreign countries"
Comment -
Comment -
Port Burwell and move
the armor stone at
Comment - The erosion might work around
back towards the village
Q - What is happening in Haldimand/Norfolk? If there is work done there should be
co-operation with them. Do higher levels of government have knowledge about
this problem and would they contribute money?
(Clayton Watters) Will approach as many agencies as possible within the next month
and use that information and the comments and concerns from today to make a
report to County Council. Hopefully all responses will be received within 6 months.
A
The
There was erosion at the Sand Hills which was halted by armor rock.
work did not require environmental approvals.
4
2
Comment -
MINUTES OF PUBLIC MEETING
LAKESHORE EROSION EAST OF PORT BURWELL
rainfal
(Clayton Watters) Other factors that affect rates of erosion are wind
cover, and levels of sand and clay seams
Comment -
revenue?
Could be available in Northern Ontario. Process
happens about the loss of property and
Rock for amour stones
of trucking
Discussion
Q - What
be allowed?
(Bill Baskerville) Temporary confinements of the erosion are possible. Lake bottom
profile is an important factor in shoreline erosion. A shallow area around Port
Burwell minimizes wave energy transmitted to the shore. Deeper areas close to
shore and further to the east lead to more wave energy hitting the shoreline. Armor
stone along this portion of the shore would need to have a very large footprint to
keep it from "sinking" into the lake bed. The soils from the area in question are poor
at supporting loads. Any shoreline erosion projects would need to have extensive
studies performed to show they wouldn't negatively affect Long Point. The natural
lake processes involve sediment being removed and transported along the shoreline
in question and being deposited on Long Point. Long Points' natural state involves
both erosion and deposition.
it
Is erosion control possible and would
Q
A
Long Point fight any shoreline protection projects?
A - (Bill Baskerville) Not necessarily. If environmental reports suggest there will be no
impact then we will accept the project. There is some merit in protecting headlands.
A method of pumping sand in from deeper water to beaches is used in the
Carolinas.
Q-Wi
there no approvals for the work performed at the Sand Hills?
Q - Why was
always require approvals.
Small projects don't
Baskerville)
(Bi
A
of the water?
Q - Do you need approvals to work out
always
Are you aware of an article from 6 to 9 months ago by the International Joint
Committee that dealt with dropping lake levels? Is it possible to put in erosion
protection now, when the opportunity exists to get at the shoreline? If the lake levels
drop what will the
affect be on the erosion processes?
Not
(Bill Baskerville)
A
Q
(Bill Baskerville) I have read the International Joint Committee report. The current
lake levels are approximately 1 foot below average as measured in Port Stanley.
There are other studies that suggest lake levels will be higher in the future.
5
3
A
MINUTES OF PUBLIC MEETING
LAKESHORE EROSION EAST OF PORT BURWELL
work to use a systems of
it
the underground water? Would
Q - Is it possible to eliminate
wells?
A - (Clayton Watters) The technique we used in erosion gullies in the last two years
was to put a drainage pipe along the exposed water table, then use a larger pipe
and a stone trench to carry the water down to the shoreline. Large bales of straw
were used to control erosion. This only solves one of the two processes of erosion
Comment - (Max Stewart) We are aware of the damage occurring due to this problem
We will try to get funds from higher levels of government to support any
potential projects.
Use proactive money
Save Lakeshore Line and the local properties.
nstead of reactive money.
Comment -
them
use
wi
Comment - (Clayton Watters) We appreciate comments and concerns
in a report to be presented to the Elgin County Council.
6
4. ADJOURNMENT
the meeting adjourned at 8:45 p.m
4
Clayton declared
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: OXFORD COMMUNICATIONS LIMITED - RENTAL OF RADIO TOWER SPACE
JANUARY 26
DATE
the County's Radio Tower at
Introduction
Oxford Communications Limited has been renting space on
Whites Station Garage for 23 years
Discussion/ Conclusion
The County's previous agreement with Oxford Communications Limited expired In December
1997 and a letter of agreement was made in 1998 for rental of the tower space. Oxford
Communications now wishes to have a long term agreement with the County for a 5 year period
commencing January 1, 1999.
to provide consulting services regarding maintenance of
Oxford Communications has agreed
the tower, at no charge.
Oxford Communications is requesting that they have the option of placing a small equipment
shelter at the base of the tower, at their expense, in order to facilitate better access to its
equipment (maximum 8' X 10').
(plus Goods and Services Tax)
000.00
They have agreed to pay an annual fee of $1
Recommendation
That the Warden and Chief Administrative Officer be authorized to sign an agreement with
Oxford Communications for rental of Radio Tower space at the Whites Station Garage for a five
year period at an annual fee of $1 ,000.00 (plus Goods and Services Tax).
MARK ALD
CHIEF ADMINISTRATIVE OFFICER
1
RESPECT FULL Y SUBMITTED
(Â7~k/rM(
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: FEBRUARY 11, 1999
SUBJECT: ROAD CLOSING - MUNICIPALITY OF DUTTON/DUNWICH
Introduction
The Municipality of Dutton/Dunwich wishes to close a road allowance.
Discussion/ Conclusion
That the County of Elgin has no concerns to the Municipality of Dutton/Dunwich closing the road
allowance between Concessions 11 and 12 in Lots 19 and 20.
Recommendation
That the County of Elgin has no objection to the Municipality of Dutton/Dunwich closing the road
allowance between Concessions 11 and 12 in Lots 19 and 10.
RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION
4It~ ~ -
CLATOND.WATTERS,MANAGER MARK ALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
" 8
REPORT TO COUNTY COUNCIL
FROM CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: FEBRUARY 11,1999
SUBJECT: ROAD CLOSING - TOWNSHIP OF MALAHIDE
Introduction
The Township of Malahide wishes to close a road allowance
Discussion/ Conclusion
That the County of Elgin has no concerns to the Township of Malahide closing the road
allowance in Concession 1 in Lots 16, 17 and 18.
Recommendation
That the County of Elgin has no objection to the Township of Malahide closing the road
allowance in Concession 1 in Lots 16, 17 and 18.
RESPECTF1L Y SUBMITTED SUBMISSION
~ It iN! MARK ALD
CLA ON D. WATTERS, MANAGER
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
9
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: PIPELINE EXTENSION ALONG COUNTY ROAD #5
18
FEBRUARY
DATE
with County of Elgin to install and maintain a
Introduction
Clearbeach Resources Inc. has an agreement
pipe line along and/or cross County Road #5.
Discussion/
Today due to this agreement Clearbeach Resources Inc. have a pipeline along County Road #5
(Dunborough Road) in Lot 1, Concessions 1, 2 and 3 in the Municipality of DuUon/Dunwich.
Since then Clearbeach Resources Inc. has successfully drilled another well and wish to extend
the existing pipeline north to this new location
Conclusion
Since we already have an agreement with Clearbeach Resources Inc. for a gas pipeline on
County Road #5, a new agreement incorporating the new line would be beneficial to the County
and the owner to save duplication. The charges that will be applied to install this pipeline on our
road allowance will be $240.00 permit fee, $105.00 annual fee per kilometer and a security fee
of $1 ,000.00.
Recommendation
That a new agreement with Clearbeach Resources Inc. to include the extension of the gas line
north on County Road #5 be signed by the Warden and the Chief Administrative Officer. That
the usual fees of $240.00 per agreement with an annual fee of $105.00 per kilometer be paid by
Clearbeach Resources Inc. to the County of Elgin for granting permission to install the pipeline
MARK MCDONALD
CHIEF ADMINISTRATIVE OFFICER
10
RESPECT, ULL Y SUBMITTED
0..
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
1
FEBRUARY
DATE
SUBJECT: HIGHWAY TRANSFER RESERVE
the County QfElgin along With
to
roads
Introduction
The Province of OrJt~riotra~sferred 135krff of Provincial
$6.8miIHbnin funds whichwere reserved.'" '.
Discussion/ Conclusion
Included in the transfer was monies for road maintenance and capital projects that were
identified needs requiring rehabilitation works within five years, Resurfacing was completed .on
Roads #19, #73, #74 and #76 with approximately $1.6 million remaining in the fund. The
remaining needs include one deck rehabilitation, four deck replacements and resurfacing on
parts of Road ,#3, #4 and #19.
The remaining monies would have a better value in transferring a gravel road surface to a
highfloat surface. This would be benefit in that the County pays $1,250 per kilometer for loose
top maintenance and $270 per kilometer for hardtop maintenance. Thus a saving of almost
$1,000 per kilometer is achieved by making the road highfloate. Secondly the Engineering
Services budget includes approximately $800,000 every year for capital projects on gravel
roads which could be reduced if all roads were hard top surfaced. This would help in achieving
the ultimate goal of more monies for the asphalt resurfacing program. Lastly the traveling public
and property owners would have a improved level of service.
1999 as follows
the highway fund mäy be used in
Port Bruce Bridqe Deck Rehabilitation
Therefore monies from
$250,000
Gravel Resurfacin - $890,000
Road #9 - (Road 76 to Road 5)
- (Road 5 to Road 8)
- (Road 8 to Roaq 14)
- (Road 14 to Lawrence)
2
11
$460,000
- ( Road 76 to Road 5)
- (Road 5 to Road 8)
(Road 8 bRoad 14)
(Road 14 to Lawrence)
600,000
Road #18
$1
Road #18
Hiqht/oat
Road #9
Total
REPORT TO COUNTY COUNCIL PAGE 2
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: FEBRUARY 1,1999
SUBJECT: HIGHWAY TRANSFER RESERVE
Recommendation
That the remaining highway transfer reserve funds approximately ($1.6 million) be used to
reduce the County's maintenanr:e costs and improve the level of service through the following
program:
Port Bruce Bridqe Deck Rehabilitation - $250,000
Gravel Resurfacinq - $890,000
Road #9 - (Road 76 to Road 5/ Road 5 to Road 8/ Road 8 to Road 14)
Road #18 - (Road 14 to Lawrence)
Hiqhfloat - $460,000
Road #9 - (Road 76 to Road 5/ Road 5 to Road 8/ Road 8 to Road 14)
Road #18 - (Road 14 to Lawrence)
Total- $1,600,000
RESPECTFULL Y SUBMITTED
a~{k~
CLAYTON D. WATTERS, MANAGER MAR ONALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
12
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
1
FEBRUARY
DATE
SUBJECT: CONSOLIDATED ROAD NEEDS
Introduction
The following summarizes the decisions required from Council relative to the attached three
reports regarding the Engineering Services capital program, structures and connecting links In
lower tiers. At the request of Council, these reports are being presented for discussion
purposes only as any decisions should be made at the March 23rd meeting when budgets are
being considered.
required to
monies is
Discussionl Conclusion
Capital Proaram
With the Engineering Services capital program $1.4 million In additional
meet the County's capital road needs on a yearly basis.
Does Council wish to increase the 1999 budget to meet the needs and
if so by what amount?
Structures In Lower Tiers
With $6.2 million required to meet the deficiencies in the structures In lower tiers study, a yearly
allocation of $275,000 would begin to meet those needs.
Does Council wish to assume the structures and increase
budget accordingly?
1999
the Engineering Services
000 for annual road
the Engineering Services
capital and $31
inks and increase
Connectina Links
Connecting links require $50,000 per year for
maintenance.
Does council wish to assume the connecting
budget accordingly?
Recommendation
to proceed?
How do you wish
FOR SUBMISSION
MÆ CDONALD
CHIEF ADMINISTRATIVE OFFICER
13
RESPECTffL,L Y SUBMITTED
()M6t -ur~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: ENGINEERING SERVICES - CAPITAL PROGRAM
JANUARY 7
DATE
Introduction
The County of Elgin's infrastructure consists of 700 kilometers of roads and over 300 structures
This transportation network is the backbone of our agricultural, industrial and tourism industries.
Trucks and farm equipment are increasing in number and size and more people are commuting
to their jobs. As our society progresses it relies on a higher level of service from this aging
infrastructure
Discussion
The infrastructure that has been built over the years has a present replacement value of almost
third of a billion dollars! Over the years employees have shared their stories about building the
roads and bridges throughout the County. Methods were crude but never lacking a great deal
of pride in the work that was performed. For instance: concrete curb in Rodney was installed
using a hand pulled machine (the first in Ontario) and the drainage system on the Port Bruce hil
was hand dug. These people like myself could tell you everything about a job; they were proud
to say that it was County built.
Now the torch has been passed to us, the Engineering Services Department. We are now
responsible to maintain this vast transportation network to current safety and design standards
by assessing needs, preparing contracts, tendering those contracts and assuring all work is
properly completed in a safe and efficient manor. It has not been easy in the last few years
because our funding has been reduced (See Appendix A) but sometime changes are necessary
for progression
In a few years our road system will consist of 590 kilometers of paved roads and 110
kilometers of surface treatment roads. Every County road will therefore be hard surfaced. In
order to make these paved roads last to their maximum life span they require pulverizing and 2
lifts of asphalt (life cycle 22 years) and a single lift of asphalt (life cycle 12 years). In order to
maintain this 34 year life cycle $3.2 million dollars of resurfacing monies is required every year
just to stabilize the system at its current level of service. Approximately 110 kilometers of tar
and chip roads will have be resealed every 5 to 7 years. It has taken a lot of effort to convert
these once gravel roads to a dust and pot-hole free hard surface, lower maintenance road. The
taxpayers would not want to see the level of service on these roads decrease to their previous
state.
2
14
Page 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 7,1999
SUBJECT: ENGINEERING SERVICES CAPITAL PROGRAM
Money spent now to maintain the current system is by far the most cost effective effort.
Road #7 is a perfect example of not putting the money into the road when it was required. The
road should have been resurfaced approximately 5 years ago and now the only solution would
be total reconstruction. Five years ago an investment of $60,000 now requires $300,000 per
kilometer. Not only will this remedy cost the taxpayer more but over those years the safety of
the traveling public has been jeopardized. Road reconstruction is required on Road #7- all of it;
Road #35 - Highway #3 to Road #52; Road #20 - Highway #3 north the tracks; Road #37 - Avon
to Oxford County Townline.
Elgin County structures may seem to be the obvious place to save money in a budget but they
are far more costly to neglect. It is simple to assume a bridge or culvert can easily wait another
year until needed repairs are made but sooner or later repairs will deteriorate and a
replacement will be necessary. We have 4 bridges from the highway transfers: 2 on Road #74
and 2 on Road #19 that have decks that are in such poor condition that it is more cost effective
to remove the structure than save the deck. These structures will have to be replaced in the
next 20 years and will cost $2.2 ( or approximately $60,000 per year) but if $60,000 was spent
10 years ago bridge replacement would not be required at this time.
It is not wise to wait until you can see water before you work on a bridge. It is cheaper to do a
rehabilitation than to replace the structure. It costs approximately $1,000 per square meter to
replace a structure and $350 per square meter to rehabilitate. Small amounts of money spent
at the right time will make our infrastructure investment last beyond its expected life cycle.
That's why it is most cost effective to make the small repairs to a structure, fix that spalled curb
replace that broken handrail, patch that small depression in the deck don't let water pond. If
nothing is one, future remedies will be much costlier.
Roadways are inherently a dangerous place to be and whatever effort we make we will never
be free of liability. It is our responsibility to follow all existing safety standards to their fullest
extent at any cost necessary. By not following these manuals we fail as public servants. These
publications dictate where guiderail systems, signs, flashing lights and other safety devices are
to be installed.
Sign replacement is the most cost effective safety device and a clean reflective sign is the most
effective money ever spent. A new $75 stop sign could save someone's life. It's difficult to
know when we saved a life but we sure know when we didn't. We are unable to prevent
accidents but we are able to do everything we can to make our roads safe. Once a safety need
is recognized the County becomes liable and if a safety need is not recognized the County may
be found negligent.
3
15
Page 3
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 7,1999
SUBJECT: ENGINEERING SERVICES CAPITAL PROGRAM
There are always items that do not easily fit into a budget plan such as: gully erosion, flashing
lights, small culvert replacement. These are unforeseen expenditures that cannot be left until
another year.
What are we going to do on Road #42 - Port Burwell to the County Line? This is possibly the
County's most structurally distressed road. Should money be spent to pulverize and surface
treat this road?
is mandated by Acts: beyond our
that
Municipal drains and railway protection are something
control. We get the invoices and pay them
Conclusion
In order to maintain our existing infrastructure system $6.9 million dollars (See Appendix B) is
required for capital and maintenance yearly. Something must suffer if this dollar figure is not
achieved and if something is neglected it will cost much more in the future. This is not an
assumption but rather based on fact. In order to acquire $6.9 million from our $5.544 million an
additional $1.4 million is required.
Recommendation
to proceed?
How do you wish
RESPECTFULL Y SUBMITTED
[1\
CLÁYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
is
Enc.
-+-KILOMETERS (HUNDREDS)
¡¡¡¡¡¡¡¡¡¡¡ROAD BUDGET ($ MILLIONS)
1998
1995
YEAR
1994
1993
1992
1997
1996
Appendix 'A'
o
1
2
3
,."..
'"
4
.,
5
6
7
8
9
APPENDIX 'B'
ENGINEERING SERVICES
CAPITAL
RESURFACING 3,290
ROAD CONSTRUCTION 600
BRIDGEI CULVERT CONSTRUCTION 110
HIGH FLOAT 160
SUBDRAINS 125
GUARD RAIL 125
SIGN REPLACEMENT 50
LAND PURCHASE (*) 15
DECK REHABILITATION 250
BRIDGE/ CULVERT MAINTENANCE 40
MUNICIPAL DRAINS 130
RAILWAY PROTECTION 90
MISCELLANEOUS 30
CULVERT REPLACEMENT, EROSION, FLASHING LIGHTS
$5,015
MAINTENANCE 1,850
$6,865
-
(*) Land required from severancesl plan of subdivisionl etc. will be at no cost to the
County including legal/ surveying/land.
Construction: Road #35, Road #20 (Shedden), Road #37 (#47 to Oxford), Road #7
Road #42 (@ Burwell), Culvert Replace During Resurfacing
_.- --
, 18
REPORT TO COUNTY COUNCIL
CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
FROM
1999
SUBJECT: CONNECTING LINKS IN LOWER TIERS
18
JANUARY
DATE
Introduction
Connecting links in the Villages of West Lorne, Port Stanley, Aylmer, Belmont and Port Burwel
had a provincial designation but the road was owned by the local municipality.
Discussion/ Conclusion
County Council directed staff "to investigate the costs and other implications of the County
assuming responsibility for connecting links" - Table I lists the capital costs (work that is
required in 1 to 5 years) and annual road maintenance costs
The main focus of the County to assume the roads is for a continuity of the road sy, The
implications of assuming the road is liability, annual maintenance costs and capital The
County's liability would increase but the lower tier municipalities should receive a corresponding
decrease
stem.
costs
ications
ncrease the road maintenance allocation by $31,000.
ncrease capital budget by initial allocation of $50,000,
meet basic minimum capital needs.
1)
2)
the amount required every year to
The Draft 1999 Budget has not accounted for these expenditures. however should Counci
wish to proceed the following recommendation is presented.
199
the
1999 and
1
Recommendation
That the County assume the roads listed on Table I effective May
Engineering Services Budget be adjusted accordingly.
or-
That the County assume Bridge Street from the west limit of Carlow Road to the east limit of
Colborne Street and Colborne Street from the south limit of Bridge Street to the Port Stanley
north limits.
Continued
1~
.-
REPORT TO COUNTY COUNCIL PAGE 2
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 18,1999
SUBJECT: CONNECTING LINKS IN LOWER TIERS
That the County assume Robinson Street from the north limits of Port Burwell to the south limit
of Wellington Street.
That the County revert all roads south of the south limit of Dexter Line to the Lower Tier.
That the County assume all of John Street in Aylmer.
That the County assume all of Belmont Road in Belmont.
That the County assume all of Graham Road in West Lome.
Note: This recommendation differs from Table 1 in that it does not include assuming County
Road #19 south of Wellington Street in Bayham and County Road #73 south of Dexter Line in
Malahide and County Road #4 west of Carlow Road in Central Elgin. And that the Engineering
Services 1999 Budget be adjusted accordingly.
RES~7CJULL Y SUBMITTED APPRr)0R SUBMISSION
U) ,dtø¥ ~
CLAYTON D. WATTERS, MANAGER MARK MCDONALD
ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER
CONNECTING LINKS ROADI STRUCTURE TRANSFER FROM
LOWER TIER MUNICIPALITIES TO COUNTY OF ELGIN
TABLE J
MUNICIPALlTYI KILOMETERS ANNUAL ROAD
ROAD # TOWNSHIP STRUCTURES CAPITAL MAINTENANCE
4 CENTRAL ELGIN 2.45 $285,000 $7,500
PORT STANLEY LIFT $158,000
BRIDGE (*)
19 BAYHAM 1.22 $30,000 $3,600
73 AYLMER 2.70 $315,000 $8,100
JOHN STREET BRIDGE 0
JOHN STREET CULVERT $5,000
73 MALAHIDE 0.41 $15,000 $1,200
74 CENTRAL ELGIN 1.59 $310,000 $4,700
BELMONT BRIDGE 0
76 WEST ELGIN 1.96 $240,000 $5,900
TOTALS $1,358,000 $31,000
,
All capital costs
This report assumes that central Elgin will ma(ntain the lift bridge at its cost.
will become a County responsibility. 20
(*)
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
JANUARY 25
DATE
SUBJECT: STRUCTURES IN LOWER TIERS
County
Introduction
All structures greater than 3.0 meters in span were inspected in the fall of 1998 as per
Councils directive
Discussion/ Conclusion
Most structures within the lower tiers jurisdiction were inspected but the Ontario Bridge Code
requires that these structures be inspected by a professional engineer every 2 years. In some
cases, these inspections have not been updated and the costs associated with the required
repairs are prohibitive. Through an organized and regular inspection of structures and using the
collective financial resources of the County, Council may wish to assume these structures. The
lower tier would benefit from having current inspections and using County finances to complete
needed repairs.
This report deals with maintenance costs (work to be performed by lower tiers), capital costs
(for structural concerns that are required for the traveling publics safety), also capital costs for
deficiencies (one lane bridge, inadequate area for waterway or guard rail).
Projects that should to be completed in 1999 - Load capacity evaluations $20,000 (West Elgin
2, Dutton/Dunwich - 1, Central Elgin - 4, Malahide - 1, Bayham - 2) and structures for capital
due to structural or safety concerns (Dutton/Dunwich - $30,000 to repair retaining wall; Centra
Elgin - $120,000 deck replacement King George Lift Bridge; Malahide - $12,000 to repair wing
wall and regrade slope; Bayham - $75,000 to replace structure). Therefore approximately
$275,000 is required.
Budaet for 1999
Load Capacity Evaluations - $20.000
Capital Projects - $250,000
2
the
If Council is interested in having the County assume responsibility for said structures
following chart depicts the capital forecast for these structures.
2,J
PAGE 2
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
DATE: JANUARY 25,1999
SUBJECT: STRUCTURES IN LOWER TIERS
CAPITAL REPAIRS AND WORK TO
BRING STRUCTURES UP TO CURRENT STANDARDS
AREA BRIDGES NUMBER CULVERTS NUMBER
West Elgin $356,000 10 $110,000 26
Dutton/Dunwich $341,000 2 $442,000 23
Southwold $352,000 7 $26,000 12
Central Elgin $1,694,000 17 $269,000 17
Malahide $803,000 16 $388,000 17
Bayham $999,000 10 $90,000 7
Aylmer $350,000 2 $10,000 1
TOTALS $4,895,000 64 $1,335,000 103
TOTAL COST BRIDGES AND CULVERTS $6,230,000
1999
What funds are available on a yearly basis to address the needs identified? The Draft
Budget does not make provisions for the assumption of structures.
to make a significant
the program
Staff believe an initial allocation of $275,000 would enable
contribution to addressing these needs
recommendation would be in
the following
then
to assume responsibility
If Council agrees
order.
1999
that the
Recommendation
That a by-law be prepared to assume all structures greater than 3.0 meters and
budget be set at $275,000 for load capacity evaluations and capital projects.
R SUBMISSION
RESPECTFULL Y SUBMITTED
(fM~-h¥
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
MARK M NALD
CHIEF ADMINISTRATIVE OFFICER
')2
Report to County Counci
Joan McBurnie
Health and Safety Coordinator
FROM
1999
Bill 99 - Changes to Vocational Rehabilitation under the
Workplace Safety and Insurance Board
February 8
DATE
SUBJECT:
99. especially In regard to
B
NTRODUCTION/BACKGROUND
As indicated in another report, there are many changes under
accessing Vocational Rehabilitation services
DISCUSSION
Harley and I recently met with Kim Fowler, our Schedule 2 Accounts Manager and John
Lynch, her Manager. We now are much clearer on the procedures to access Vocationa
Rehabilitation services and the costs associated with same.
CONCLUSION
Ms. Fowler and Mr. Lynch have offered to facilitate an Information Session, together with Pat
Lavigne, our Accounts Manager for Schedule 1. This would be in the form of a presentation
addressing how to fulfill reinstatement obligations and access Vocational Rehabilitation
services under the new legislation. There will be ample time for questions or concerns
The session would last a morning, approximately three (3) hours and would accommodate
approximately fifteen (15) participants. The tentative time will be in March, details to be
arranged.
RECOMMENDATIONS
That we accept this offer from the Workplace Safety and Insurance Board to host a seminar
on Bill 99 and strongly recommend that at least one representative, preferably two from each
Municipality be encouraged to attend this session
n McBurnie
Health and Safety Coordinator.
I
~3
Approved "For Submission
Mark McDonald, Chief Administrative Officer
Report to County Counci
Joan McBurnie
Health and Safety Coordinator
FROM
1999
Schedule 2 Administration Fee Increase
NTRODUCTION/BACKGROUND
All employers are obligated to share in the expenses of the Workplace Safety and Insurance
Board (WSIB), the cost of administering the Workplace Safety and Insurance Act (WSIA) and
the related legislative obligations.
16
February
DATE
SUBJECT:
The provisional administration rate is calculated in advance of each coverage year
follows
as
Non-Schedule 2 employer
related costs
less
Estimated administration
costs including legislative
obligations
and 2)
based on the year end audited
1
Estimated total benefit (Schedule
the administration rate
costs
After each year end,
financial statements
reconciled
In 1998, funding for prevention activities and the Safe Workplace Agencies (SWA) were
billed as part of the administrative expenses of provincially regulated Schedule 2 employers
is
DISCUSSION
Prior to 1998. the administration fee was
of the WSIB claim
% of the cost
14.51
19.49 %
the administration fee was Increased to
1998
1
Commencing January
19 %
1999 proposed administration fee is
The
16.50 %
CONCLUSION
The increase in the administration fee is due in part to the funding of the Safe Workplace
Agencies (SWA) , bankruptcies, unrecoverable benefit related debt (overpayments)and
interest on delayed payments.
decrease to
the rate wi
The Board expects that by the year 2004
2
24
RECOMMENDATIONS
Receive and file this report.
25
Schedule 2 Administration Fee
Page 2
February 16, 1999
~"--7' ~~
J n McBurme
Health and Safety Coordinator
-j£) ~
Approve or Submission
Mark McDonald
Chief Administrative Officer
REPORT TO ELGIN COUNTY COUNCIL
Homes Report #1
Marilyn Fleck, Director of Homes and Semor Services
From
nternational Year of the Older Person
1999
February 2,
Subject
Date
round
As Council is aware, 1999 has been designated as International Year of the
Older Person. During the course of the year, there will be specific activities
planned to honour not only the residents of the Homes. but seniQrs in the
community.
ntroduction/Back
Discussion/Concluslon
Attached to this report are outlines of specific events for the residents of the
Homes. This information is provided for Councii's information
Recommendation
Mark McDonald
Chief Administrative Officer
26
nformation purposes
Marilyn Flec,
Director of Homes and Seniors Services
For
Respectfully Submitted:
NTERNATIONAL YEAR OF OLDER PERSON
ELGIN MANOR ACTIVITIES 1999
(-,
ONTA~O
A PROVINCE FOR Au AGES
ß
~
International Year of Older Persons
J
1999
for staff and
-Heart & Stroke promotion and fundraising
-Valentine Day celebrations
IYOP kick-off at our FORMAL DINNER, January 26
- Alzheimer Promotion and Fundraising
- Alzheimer Workshop "Caregiver Stress'
families.
-Nutrition Awareness programs
-Residents involved in preparing nutritious meals
-Cancer month promotion & fundraising
-Volunteer recoanition
JANUARY:
EEBRUARY:
APRIl....:
MARCH
I'
-Education Week activities with Southwold School
-Resident of the Year Award
-Arbor Day activities with local nursery
27
-Elgin Manor Open House
-Foot Care and Reflexology for residents
MAY:
JUNE
1'\
NTERNATI()f':JAL YEAR OF THE OLDER PERSON
1999
(----\
TERRACE LODGE ACTIWTIES
JANUARY
Will be making Bio-Boards which will initially be displayed in the lobby and will
eventually be mounted on the walls outside each resident's room. These board
will be attractively framed and will have pictures of the senior (present and past
along with a brief biography. This allows other residents and staff, as well as
visitors, to respect and celebrate the wealth of experience and knowledge our
seniors have accumulated.
FEBRUARY
We are holding a Candlelight Dinner on January 20, 1999 to kick off the IYOP and
the press will be in attendance.
be on-going with students from Assumption
MARCH
"Adopt-A-Grandparent". This wi
School visiting monthly.
APRIL
With an emphasis on maintaining and increasing fitness as we age,we will hold
our annual Health & Wellness Week. During the week we have experts from as
many different health fields as possible who will be coming in to the Home to
speak.
"'
I '
MAY
We want to set up a garden for the residents that want to take part in the planting
and maintaining of the garden
JUNE
We will have Reminisce sessions where we will share by pictures and video, how
it was years ago. This will promote conversations to the past that we can
compare to the 90's. The Museum will come to the Home to do a presentation
Pinafore Park, consisting of a picnic lunch and
JULY
There will be a program at
entertainment.
28
AUGUST
Pen Pals with other nursing homes in the area.
;-\
I
telling and many displays
-2-
SEPTEMBER
"Back to School Days" program with story
(~
OCTOBER
A Car Rally will take place with residents and staff. This will allow interaction
with staff and residents to get together and travel the County, which can be a lot
nfflln
NOVEMBER
Remembrance of the Soldiers, wars.
DECEMBER
Christmas Care packages for those less fortunate than ourselves. Residents,
families, and staff to make items for children
I'
29
file\W\a:iypotl
('-'\
INTERNATIONAL YEAR OF THE OLDER PERSON
1999
("-
BOBIER VILLA ACTIVITIES
JANUARY
Alzheimer's month with Poorboys Lunch, raffle and Look inside a purse (solo
act. for Alzheimer's residents). Information program with guest speaker from the
Elgin-St. Thomas Alzheimer's Society.
Thomas Elgin Chapter of the
with
Band
Elgin Adult
FEBRUARY
Heart and Stroke month information programs with St.
Heart and Stroke Foundation.
Kick off celebration for IYOP - entertainment is West
Greetings to be extended from the County of Elgin
Ladies Valentine Social
Men's breakfast.
Elgin County
MARCH
Nutrition Awareness month - information program with guest speaker -
Homes for Seniors Food Supervisor.
St. Patrick Day celebrations
Residents s~ring bazaar and bake sale.
(~
the Canadian
APRIL
Recognition of 1998 volunteers
Cancer month, with Poorboys lunch, and an information program from
Cancer Society.
Hawaiian Theme
ntergenerational
with child care centre.
Day
Easter egg hunt
month
be planting_ a tree with a plaque.
MAY
Education/intergenerational activities through-out
Mother's Day Tea
Geri Fashions - evening fashion show
Arbor Day - in recognition of IYOP. residents wi
JUNE
Foot care\reflexology information program with a reflexologist demonstration
COmmunity Yard Sale
Father's Day men's breakfast
Auxiliary June Tea
30
(',
,
INTERNATIONAL YEAR OF THE OLDER PERSON
BOBIER VILLA ACTIVITIES Continued..,
1999
JULY
Canada Day birthday party
IYOP picnic in the park
Blue Bear-y pie social
Osteoporosis month\fitness
(-,
AUGUST
Western Week with fun filled activities
Bobier Villa's Pork & Beef BBQ
Auxiliary picnic
SEPTEMBER
Arthritis month - information program
Alzheimer's national coffee break
Back to School Days
Antigue car display
OCTOBER
Flu shot month information program
Fire Prevention week - local fire department visit
National Pizza Month - pizza paril
NOVEMBER
Remembrance Day Program
Secret Pal Tea
National doll collectors month - doll display and guest speaker
Vision and hearing month - information program
(\
DECEMBER
Resident Council and Staff provide for local needy Family
Bobier Villa Christmas Bazaar
1
3
c:IYOP.xls
~
! '
-)
,
}
j
)
~
JANUARY Alzheimer disease JULY Osteoporosis; Fitness
Beef Barbecue Elgin Manor
FEBRUARY Heart and stroke disease AUGUST Dog Day's of Summer
Valentine's Day Beef Barbecue Bobier Villa
MARCH Diabetes SEPT. Arthritis
Pharmacy Awareness Back to School
Nutrition month National Alzheimer Day - Coffee break
c...)
r-:¡ APRIL Cancer OCT. Flu
Volunteer week April 12- 24 Elder Abuse
MAY Education week NOV. Healthy eating
Strawberry Social Vision & Hearing
Arbor Day
Resident of the Year Elgin Manor
JUNE Footcare; reflexology DEC. Christmas Party
Beef Barbecue Terrace Lodge Adopt a family
Seniors month
ELGIN COUNTY HOMES AND ADULT DAY PROGRAM
MONTHLY THEMES 1999
International Year of Older Persons
ONT.L~O
A PROVINCE FOR Au AGES
~
~
REPORT TO ELGIN COUNTY COUNCIL
Homes Report #2
Marilyn Fleck, Director of Homes and Senior Services
From
Volunteer Service Awards
February 2, 1999
Subject:
Date
round
Each year, the Ministry of Citizenship, Culture and Recreation honours individuals and
groups in communities throughout Ontario for volunteer service. Each Home received
the information packages in January for completion
Discussion/Conclusion
ntroduction/Back
consideration of the volunteer
The staff of the Homes have prepared submissions for
recognition awards
E/qin Manor:
"Outstanding Achievement Award for Voluntarism in Ontario" - a group has been
nominated to recognize the commitment to the Home for 35 years.
Six individuals have been nominated for the "Volunteer Service Awards"
Service Awards'
for the "Volunteer
Bobier Villa
Four individuals have been nominated
Terrace Lodqe:
Six individuals have been nominated for the "Volunteer
Service Awards"
Recommendation
nformation purposes only.
For
Approved for Submission:
Respectfully submitted:
onald
Administrative Officer
33
Marilyn Flee-
Director of Homes and Seniors Services
Homes Report #3
Marilyn Fleck, Director of Homes and Senior Services
From:
Surplus Equipment
February 2, 1999
Subject:
Date:
the hot food cart originally purchased in 1977 with a larger
Introduction/Background:
Terrace Lodge has replaced
stainless steel unit.
Discussion/Conclusion
The Hot Food Cart that is identified as surplus equipment is a Vollrath, Model # 99148,
Series C-C777 (volts 208, watts 3060). This equipment is unique to food service in
institutions or organizations that may have opportunities for food service for large
numbers of people.
The unit does require electrical
The unit is stainless steel, has three hot water wells.
work to be rewired before use
this surplus
the suggestion of receiving bids on
As this equipment is speCialized,
equipment has come forward.
the
Recommendation
THAT the Director of Homes and Seniors Services be authorized to advertise
surplus hot food cart for bids from interested parties.
aid,
Administrative Officer
34
Respectful
JÎIP
Marilyn D. Fleék,
Director of Homes and Seniors Services
REPORT TO COUNTY COUNCIL
Sandra Heffren, Deputy Clerk
From:
with Kettle Creek Conservation Authorit
reement
1999
February 25,
Land Mana
Date:
Subject:
to
Introduction:
The current Land Management Agreement with Kettle Creek Conservation Authority,
manage the woodlot on the County garage property, expired on December 31. 1998.
has been accomplished to date and
regarding what
Discussion:
Attached is a report from Bryan Hal
what is envisioned for the future.
Conclusion:
The management of the County's woodlot is an ongoing process and it would be advisable
to amend the terms to include provision that the agreement would automatically renew
unless 30 days written notice of cancellation by either party is provided.
Recommendation:
THAT the Land Management Agreement between the Corporation of the County of Elgin
and Kettle Creek Conservation Authority be amended, effective January 1, 1999, to
indicate that the agreement will automatically renew unless 30 days written notice of
cancellation by either party is provided.
S. J. Heffren
Deputy Clerk
pproved for Submission
M. G. McDonald
Chief Administrative Officer
35
999
1
17,
February
Mark McDonald
Memo to:
Bryan Hal
From:
land!i
the County of Elgin and KeHle Creek
an a,nnual reporting of works and expenditures
ion is also made for Council's review and
year
Owned Forest
reement,for Courrt
The Memorandum of Agr
Conservalion AUlhority pi
associated with the Agreement. Provis
approval of lhiireserve and budgel for lhe subsequenl
eement between
·ovides fa
Land Mana
Subjecl:
the fOllowing summarizes achievements to date
n discussion with Hugh Geurts,
Thinning Slralegy reviewed wilh COE
Job Creation Partnership Program
with Tree Commissioner, Weed Inspector,
with Land Management, Agreement
Jennifer Cavanagh hired under
to assist Hugh Geurts
and works associated
Spring '98
March '98
Basal Area Calculations completed
'98
Apri
Value Estimate.
Best tender approach is price per
for Timber
Harvest Slralegy Deveioped
board fOOl.
Cruised
Foresl
July '98
'98
Augusl
Slrategy.
Deer Leap Foreslry Marks Planlalion. Plans for beller release
(existing and future) of crop trees, greater income and improved
bush heallh develop
MNR Foresler approves Harvesl
Aylmer
'98
January '99
Sepl.
$ 800.00
$ 205.17
$1,005.17
e are
Deer Leap Forestry Serviçe
Canadian Forestry Equipment
TOlal
1
2
ummarized as:
999 are
Plans for
Tenders Prepared and Distributed
'99
Summer
Tender Review and Award by COE
'99
Sepl.
Begins
Harvest
Dec. '99
999. ªrß summarized as
Costs for
would have to be
Monitoring)
999/2000 are eslimated as: $10,000.00 minimum
revenues have been realized as yet, all above costs
deducted from the estimated revenue
36
$805.00 (Tenders and Harvesl
Hugh Geurts
Revenues for
Since no
Land Ambulance
Thomas City Hal
51.
I
Elgin County Counci
To:
Karen Dunn, Emergency Measures Co-ordinator
From:
February 26, 1999
land Ambulance Update #1
Date:
Re:
OVERVIEW:
In 1997 the Province announced a series of restructuring initiatives including its intention
to transfer the responsibility for land ambulance service delivery to upper tier
municipalities (UTMs). On December 8, 1997, "Bill 152 - Services Improvement Act"
detailing the changes to the Ambulance Act received royal assent setting the transfer
mechanism into effect. As of January 1, 1998 the UTMs inherited the costs associated
with the provision of land ambulance services within their respective municipal
boundaries. By September 30, 1999 the UTMs are required by legislation to select a
service provider. UTMs may either:
Proposal
for
contract with existing land ambulance operators
provide the services directly using municipal resources; or
select a land ambulance service provider(s) through a Request
process.
·
·
·
On January 1, 2000 the UTMs will assume full responsibility for the provision of land
ambulance services including ambulances, equipment, staff, administrative support and
all other items, except dispatch, that are required to provide ambulance services within
the municipal boundaries (in addition to the current funding responsibility).
Annual Costs:
The total estimated annual cost of the Elgin I St. Thomas Land Ambulance Service is
$1,969,172. The Ministry of Finance bills the County $164,098, on a monthly basis.
Based on population figures the cost of the service is shared as:
$ 96,424.
$ 67.674.
Elgin County's monthly share of this total is:
St. Thomas's monthly share of this total is:
the Ministry feels necessary upon
31
This total is subject to adjustment I reconciliation. as
their year-end (March, 1999).
Report to County Council' st. Thomas City Hal
land Ambulance
2
Current Service Providers:
To date, municipal staff have had ongoing discussions with the current providers.
Through their cooperative efforts, staff are becoming more familiar with the land
ambulance environment, the formulas that must be established to maintain the service,
and the volunteer atmosphere which surrounds Paramedics through their high level of
commitment toward their respective municipalities.
Joint Study:
Recognizing that many ambulance service issues are communally shared and that
existing service areas do not generally respect municipal boundaries but rather tend to
follow patterns more closely related to hospital location, rural I urban needs, population
distribution and central dispatch practices, a joint municipal study was initiated. For these
reasons, the participating municipalities have decided to jointly undertake a single co-
ordinated review of the land ambulance service needs within and across their respective
jurisdictions.
The following designated upper tier municipalities are participating in the study: the
Counties of Bruce, Elgin, Grey, Huron, Lambton, Middlesex, Oxford and Perth, the
Municipalities of Chatham-Kent and London, and the Regional Municipality of Haldimand-
Norfolk.
LAND AMBULANCE REVIEW --IBI
On January 25, 1999, the Southwestern Ontario Municipalities Land Ambulance Steering
Committee engaged the services of IBI, a Toronto based consulting firm, to conduct the
review. IBI was selected as a result of a competitive RFP process. The review objectives
ate to:
Analyze policy and operationa
care and costs;
Investigate potential opportunities to
containment; and
Provide Councils with the information necessary to make Informed decisions on
land ambulance service delivery.
patient
cost
realize
the quality of
and
service
affect
wi
mprove
which
issues
·
·
·
Scope of Work:
The review will be conducted taking Into consideration:
sharing and
A Complete understanding of the service requirements;
Basic cost structure and opportunities for reducing costs, cost
revenue generation;
Alternative service delivery options;
Assessment of best providers to deliver the services;
Sample RFP and contract document;
Stakeholder consultations.
38
·
·
·
·
·
·
Thomas City Hal
1St.
Report to County Counci
Land Ambulance
3
Product Expectations
From 181 we can expect to be educated in the areas of:
Resource requirements (replacements I fleet increases);
Financial analyses and expenditure projections to 2004;
Service 'delivery' recommendations (governance and operations)
Recommendations on policy and operational issues;
Suggested timeline by which to effect the transition
Sample RFP and contract document.
·
·
·
·
·
·
Gathering Pertinent Data:
181 will make informed decisions based on
Current service providers and their designated areas;
Staffing patterns;
Tiered response agencies;
Standby protocols;
Financial data from the current providers and the ministry;
Call volumes (local and inter-municipal);
Response times and vehicle utilization.
·
·
·
·
·
·
·
Policy, Operational, and Financial Issues
Throughout the study, 181 will familiarize members of the steering committee and elected
officials with respect to the policy, operational, and financial implications of:
systems;
The choice between 'public' and 'private-for-profit'
Performance models;
Stability of employment for paramedics;
Level of pre-hospital life support required;
Governance of medical services;
Tiered response;
Ownership of capital assets;
Protection of ambulance principles;
Dispatch function
Financial Issues;
·
·
·
·
·
·
·
·
·
·
Non-emergency medical transports;
Labour relations implications.
·
·
our
service delivery model for
Challenges in Choosing a Service Delivery Model
181 will study and train with respect to choosing the best
jurisdiction giving consideration to:
systems
services objectives;
39
The choice between 'public' and 'private-for-profit'
Community needs and aspirations;
Public and stakeholder interests;
Consistency with municipal health
and social
·
·
·
·
I 51. Thomas City Hal
Report to County Counci
Land Ambulance
4
Compatibility with municipal financial and human resource capabilities;
Flexibility to adapt to changing service conditions and requirements.
·
·
Governance Options:
The study will be conducted based on the following five options
Integrate with an existing department;
Create a new service department;
Autonomous entity -- single or multiple UTM Sponsor (e.g. Public Utility);
Public - Public Partnership;
Public - Private Partnership (or Private-for-Profit)
·
·
·
·
·
IBI Cost:
Through negotiations 181 has agreed to complete the task at a reduced price of:
$198,098
~ 49.524
$148,573
~' 21.000
Expenses
Standard Fees
Less 25% Discount
Fee
Allowance for
Total
$ 6,673.
$ 4,682.
$ 6,479.00 + GST =
$ 4,546.00 + GST =
Elgin County's share of this total is:
St. Thomas's share of this total is:
Should additional unforeseen charges be incurred throughout the review, Councils of
Elgin County and St. Thomas have agreed to an upset limit of $200,000.00.
$ 7,641
$ 5,361
Elgin County's share of this total IS:
St. Thomas's share of this total is:
Timelines:
On February 16, 17, and 18th, staff, elected officials and stakeholders participated in a
number of informal sessions with the consulting team. The purpose of these sessions
was to update the consulting team on issues and concerns of the involved participants.
The consultants will now analyze the information obtained and will report back with an
interim report of their findings at the end of March.
The last draft report from 18 s due the second last week of April and a final report will be
forthcoming in the second week of May. A more detailed study schedule is attached as
Appendix A.
40
5
I st. Thomas City Hai
Report to County Counci
Land Ambulance
FLEET:
nventory includes:
The current fleet
Usage (km's)
318,000
160,000
270,000
Unit Number
90-0095
92-0098
92-0113
Ambulance Make & Type
Rodney
FORD III
FORD III
FORD III
203,000
150,000
191,000
95,000
91-0049
94-0014
94-0140
96-0056
St. Thomas
DODGE II
DODGE II
FORD III
FORD III
Upon the recommendation of the Ministry of Health, two ambulances where ordered to
replace Rodney's 90-0095 and St. Thomas's 91-0049, on December 17,1998. The City's
Treasurer was informed of these acquisitions prior to the order being placed. The total
approximate costs are $147,400 for both.
$ 86,612
$ 60,788
Elgin County's share of this total IS:
St. Thomas's share of this total is:
Reserves for ambulance purchases were set aside by the County and the City in the 1998
budgets. However, the Ministry "built into" the 1998 projected ambulance costs a 3%
contingency allowance (approximately $54,000) and a 6% equipment replacement amount
(approximately $108,000). When the 1998 actuals are finally determined, it may be
possible to apply these funds towards the purchase thereby protecting the reserves. The
Minister of Finance has promised to reconcile the 1998 costs sometime in March, at which
time we will be able to determine what amounts, if any, can be applied towards the
ambulance purchases.
It should be noted that the life expectancy of an ambulance, according to the Ministry of
Health, is 300,000 km or 72 months. Most of the vehicles in the fleet are reaching this life
expectancy.
be submitted as
wi
Further reports
4J
Council's information
CONCLUSION:
This is the first update for
milestones are reached.
6
42
Report to County Council' 5t. Thomas City Hal
Land Ambulance
RECOMMENDA TION:
Receive and file this report.
lGÐuu0,~ -
Emergency Measures Co-ordinator
r;¡¡
.. <D
"'-0
c.o
:Þ:+
36'
"'0
So
.. c:
'" '"
"-
<D,<
10
:Þg
'C '"
'C "
CD:;
"'-
e:C/)
x_
:Þ~
:T
o
3
..
'"
Q
.z
I
!!!.
0>
Revised Dece:mber 18/98
January '99 February March April May
T A S K S ~-II 18 25 I 8 15 22 I 8 15 22 29 5 12 19 26 3 10 17 24
-- -i- ---- 1-- -
I. Review N. American Best Practices ........--_....---......-.
,
2.Analysis of Existing & Future Service Requirements ..
3. Identification & Analysis of Service-Delivery Options-
4.Analysis of Financial Impacts & Opportunities ........-- '-0- "... _.n
5. Stalceholder Consultation ----------------............-----,..----- .-.- .... .... .. .... ..0- "._- -.-. ---- 000_ .-.. -.
6. Develop Sample RFP & Contract Document ............ .M" .--. "." ...- ... .--. 00..
I'
7. Refine Analysis / Formulate Recommendations .------- _no .--. ---- ---- "--- .... 00.. ---- --- "'00
DELlVERABLES
Interim Discussion Papers ....----.-----...-.........-----.----....-- un n._ --.- D -._- "._. .... --- ---. .--. Ð'
Draft Final Report -.....---.-.-.......---.----..------....-....---....-.. .... ---- --.. --.. ..-- ---- ---- ..0. ..-- .n_ ... u... _h. .... .00. rn
Final Report ..---....--.--..........-----------------------........-----_.__ .--- .... ---. ---- .... ... ---- -_.- -.." --.- .-- -.--- -'00 .00. _n_ .-. -'00 u__ [J
STEERING COMMITTEE MEETINGS _________..._....._______ . _n. .... --- -.- -.-- .... --.. ... ..-. ---- . un --. H"" U.. . I
Study Schedule
"~
w,
Q
IBI
GROUP
o·'"L
I i¡7ìU ,... ._.
'":!'.' -
Ii' ¡',--·\d»", ~
'"","",,' '.
- ~' Land Ambulance
' _..~ ...
-
To: Elgin County Council
From: Karen Dunn, Emergency Measures Co-ordinator
Date: March 4, 1999
Re: Purchase of Ambulances
INTRODUCTION:
In January of this year the Technical Services Unit, Fleet Services, and the Regional
Office of the Emergency Services Branch, Ministry of Health conducted a review of the
current Elgin/St. Thomas Ambulance Fleet. The recommendations which resulted from
this review were that two additional ambulances are required to replace aging
ambulances in our fleet. These are in addition to the two ambulances that were ordered
in 1998. In essence, the fleet municipalities inherited through the download is aging
quickly.
DISCUSSION:
Fleet:
The current fleet
Usage (km's)
318,000 (replaced in 1998)
160,000
270,000 (suggested for replacement)
203,000 (replaced in 1998)
150,000 (suggested for replacement)
191,000
95,000
0,000
ncludes:
Unit Number
90-0095
92-0098
92-0113
91-0049
94-0014
94-0140
96-0056
98-0119
nventory
Ambulance Make
& Type
Rodney
FORD III
FORD III
FORD III
St. Thomas
DODGE II
DODGE II
FORD III
FORD III
DODGE I
2
Report to County Counci
Land Ambulance
The Cost:
Based upon average mileage, months of service, and vehicle condition, the Ministry
considers Rodney's 92-0113 to be a priority replacement, and 8t. Thomas's 94-0014 to be
replaced within the next year. The approximate cost for replacement is:
Price
84,900.
62,500.
Type
Dual Box
Van High-rise Roof
Number
92-0113
94-0014
Make
Ford III
Dodge
Location
Rodney
8t. Thomas
The Ministry recommends that van model ambulances (8t. Thomas's Dodge II) be
replaced after mileage exceeds 150,000 - 160,000 km, and that dual box model
ambulances (Rodney's 92-0113) be replaced after mileage exceeds 250,000 - 275,000
km.
Under the Ministry's remount program, slots are sti remaining for remounted ambulances
to be purchased. The Rodney vehicle could be considered for this option at a reduction of
approximately $20,000 to the purchase price
Reserves for ambulance purchases are being considered by the County in the 1999
preliminary budget requests; however, to ensure that vehicles will be available to us, we
need to let the Ministry know of our intentions as soon as possible. Based on population
figures, the cost to purchase new vehicles is approximately:
$ 86,612.
$ 60,788.
Elgin County's share of this total is:
8t. Thomas's share of this total is:
Rodney IS:
$ 74,860.
$ 52,540.
The approximate cost to purchase vehicles with a remount replacement for
s:
Elgin County's share of this total
8t. Thomas's share of this total is
RECOMMENDATION
THAT considering the condition of the fleet, and the Ministry's recommendation to replace
two vehicles, staff be directed to negotiate the purchase of two vehicles from the Province
of Ontario, taking into consideration the remount program for the Rodney ambulance; and,
of these
their share of the cost
aside
to set
THAT the City of 8t. Thomas be encouraged
replacements in their 1999 Capital Budget.
r
Appro
~
Emergency Measures Co-ordinator
1999
COUNCIL CORRESPONDENCE - MARCH 9,
the
Items for Consideration
W.O. Spencer, C.A.O., Town of Keewatin, with a resolution which petitions the
government of Ontario to enact legislation which will equalize gas prices across
province. (ATTACHED)
1
Cliff Reeds, Mayor, Town of Kearney, with a resolution protesting the minimal
sentence given to the perpetrator of an armed robbery, with a copy to the Solicitor
General. (ATTACHED)
the
St. Thomas Times-Journal requesting the County take out an ad in a publication,
produced in co-operation with the Elgin Tourist Association, to promote tourism in
County.
44
2.
3.
PLEASE ADDRESS ALL REPLIES
TO THE CLERK:
RO. BOX 139
KEEWATIN, ONTARIO
POX 1CO
OFFICE TELEPHONE: (807) 547-2881
FAX: (807) 547-2284
INGRID PARKES
MAYOR
W.D. SPENCER
CLERK ADMINISTRATOR
THE CORPORATION OF THE TOWN OF KEEWATIN
~J®ŒüWŒr~
MEMORANDUM
7' ( 99
J
FEB
1999
Ontario Municipalities
13,
January
DATE:
TO:
C.A,O, Town of Keewatin
W. D. Spencer,
Gas Prices
FROM:
SUBJECT:
I am attaching hereto a certified copy of Resolution No. 008-99 passed by Keewatin Council at an Open
Meeting held January 11, 1999, which deals with the disparity of gasoline prices in Ontario and
petitions the government of Ontario to give explanations, conduct an investigation and to enact
legislation and regulation which will equalize gas prices across the province.
This has been a long standing issue of Ontario municipalities, which has been ignored by the Provincial
Government causing frustration and concern. We solicit your support and endorsement of the
Resolution for individual action and presentation to the Ministry.
Council's response and direction
would appreciate learning your
C.A.O.
r,
45
F. Miclash, M.P.P.
8. Nault, M.P.
WDS:lo
c.c.
THE CORPORATION OF THE TOWN OF KEEWATIN
RESOLUTION OF THE MUNICIPAL COUNCIL - No. fJOB-qq
.~¿ ,//, .
Movedby .&.<p.. . .... .".-;. -..
Seconded by JtUrtt1-J...71«~ .. ..............
January 11, 1999
Dated...................................................... ..
WHEREAS a strong disparity in gasoline prices has long existed between Northern
Ontario and Southern Ontario, and more recently evidenced between the Tri-
Municipalities of Keewatin, Kenora and Jaffray Melick and other Towns in
~orthwestern Ontario:
hNn WHFRFAC:; IInlp~rlPl'i g;:¡c:nlinp prirpc:;n thp. Tri~Mllnirir~1 ;¡rpr¡ rtrp. 61 9 c:p.nts per
litre, compared tn rriO?$ r::¡,ngîng frnm ;¡ high of I\Q Q rl=lontc: tnA'i q ("POnt" in Orrlypn,
,ioux LOOkQut, Cl¡¡an"at¡¡r Bay and Thund¡¡r Bay;
AND WIIEREA$ the ga3eline supplies to the Tri Municipal arca comes from the same
I E':fil,,,, Y al,d is delhel ed 010 the same truck over thc same highwa'f5 te ather
l..UllllllulliLit~ VVIIt::It::' ~o.:::a plil..c;) \..0.11 be as Illud, as 16 cents per litre lov'yer,
--
ANU WHtKt.A~ smce pnces are nenher set 11m c..:unuulled dL lht' Itldilt'1 It'vd, iL -~--
IS the refinery marketer level being me major on compames who are setting pump
prices thereby disregarding competItIOn In the gas Industry;
AND WHEREAS this area has seen little or no savings at the gas pumps, even though
crude oil prices have fallen more than 40% over the past year;
AND WHEREAS the Provincial Government has repeatedly stated to the residents
of the Tri- Town area that Northwestern Ontario would be treated fairly and
equitably;
to
Counc
Munlclpa
Certificate
Certified to be a true copy of a Resolution passed by lhe
for The Corporation of lhe Town of Keewatln,"")
46
KEEWATlN
THE CORPORATION OF THE TOWN OF
No
MUNICIPAL COUNCIL
Moved by.' ~...
Seconded by... .t'J/Jl.r.t4....I.1(q,
Dated ..............Janua¡:y.11
RESOLUTION OF THE
1.999.
together
of Kenora and Jaffray Melick petition the Provincial
of the Town of Keewatin
it resolved that the Counei
NOW THEREFORE be
of the Towns
with the Councils
and in particular the Minister of Consumer and Commercial Relations,
Government
the Minister
Ontario to:
and Mines and the Premier of
Northern Development
so high
of fuel
of
area;
in Northwestern Ontario; to regulate
an
to conduct
the Tri-Municipal
n
are
why gas prices
into the
explain
equalize gas prices across
wi
pricing
-
legislation that
fairness
to pursue enabling
investigation
gas prices; and
the province;
the Kenora District
to
Resolution be also forwarded
that this
AND FURTHER
to all
ort and endorsement.
M.P. and
80b Nault,
within th_e PLQvince of .ontario for their su
M.P.P
Miclash
Frank
Association
litie
Municipal
Counc
the Munlcipa
Certificate
Cerlified to be a true copy of a Resolution passed by
for The Corporation of the Town of Keewatin
47
,
"
1 519 b33 7bb1 Clerk - County of E Page BB2
FAX NQ 4169716191 p, 01/02
Telephone: 705-636-7752
Fax: 705-636-0527
B2/2b/99 BB:B7:B2 EST ASSOCIATIOn OF?-)
FEB-25-99 THU 04:03 PM AMO
Robber
gets year
sentence
B, an>« HI.koy
The forc,lt(
lb, m:¡h '\llho fobbed It\~
Kcomo, LlquCl' ""'" _eo!
m~fY 10 huy dN,_, Pony
S~pd ~r1 h.aA be.m lOW.
Joff Cøiil'~Y, 26. or
Hunll"'tne ..,.. ~1Itf:1ICed an
JlnUArJ':29IC1 one 'it,_ ifi J.n fDr
f'QbbIRI 1M 110f11 And 'lR::W'in,"
di$fUisa: whh dJI:: (nloC~ 10 CQrw
men~ . ,rime. .
1'JrI1I olYtn« an ~ ha't't
bel" commiued la prð<rick:
lCallK)'l with mOfJØ)' to lull4ia
,4tu. hlbil.... SiLd "",III"U."
, 110)' 5\"" 5<"""...
I h bu bcttn tecomlntnd-d
C:1luc)l ¡:cE'If'CI hi" þ:ßlerq .. .
_, ,..III". Doptldlhl
CIa .v.il;:¡bla IpIaI, i1'" 'wi)'
d.:ÛlctÚr:ne willba:5in~.\u.:
N'..-.. ,.,..._, Coo,", I_
5ou" S... Mono,
Thtftr b a1so a JftItdïo,t etIII.
ho_moodcllollon"""....lIlnl
dllri_., l~m..1II P*iÎDIIIIY
1cm1. '
Call.., ..,m do> , I""",
JWR: f.bo(I, j P.fR. Oft J1ft\ill']f 9
\W.Þrifl' . llIO'IrtJ1'llOO& hdmtt
'.nI ÇUJJina I m'ICheUl. Nfl
del_"""'" rrom ,""I...
I ~m~OJ'" ~o dU1J.
'"111. t... ,1m, '"' lwei .
..".", MIas et:IIUinŒy 1ft II......
wtin.> CIGtncnf.· S3Itd Sc:1'w¡tr.
o4dlnJ IheR I.,; mo' diJlinel
.1wJe r... onnm ~.
"....lI_nr.lwII, ...
~, WI' ltolM. C,¡_y
......hir_...lIIololek.r
. .nawmob'" driVû by 1ft
"",...pli<e. PoIict "".. ~...
",ported do> __~I.. _
$tolen,
^' wø.rrurtl ha tlftn íSllutd
(or ~hlr DnUI or RUlh101ld
MM....' Hl:I'ric. 24. of f\O rLl,cd
~reJ.. "iC I. l~speQW:d or
~ín. C:1iS.J,.r;Y". set·,,--» driø
"ltr. DUB'S FilII! Opp UD
requesting øn~aftC wílh inrcxø
tft31iOl\ un hi1. 'Whcnr¡¡Muu lO
'0'1ADC11h;m,
COllPOØATXON OF TilE TOWN OF
KEARNEY
SOX 38. Kearney, Ontario
PDA 1MO
Februaty 16, 1999
TO: ' Municipal Head of Council and CÓ1J11cils.
Would you please support this objection by giving the Attomey
Genera.! and yom member of the Legislative Assembly your views?
Dea1' Sir:
COWlcil of the Town ofKeamey, at a regular meeting on Friday
February 12, 1999, passed the appended motion in protest to
the extremely light penalty given to Mr. 1. Caissey, who recently
held-up the Kearney LC,BO outlet. Mr. Caissey concealed ros
identity with a helmet and used the threat of a machete during the
robbery.
Motion] 3 (B)
Moved By: Rick Philip Seconded By: Mazy Lespel'llllce
BE IT RESOLVED THAT the Town of Kearney strongly objects
to the minimal sentence handed down to the am1ed robber
perpetrator who held up the Kearney Liquor Store on Jan. 9, 99
with a copy of this motion to go to the Solicitor GenCIai, Ernie
Eves and a11 other municipalities.
:cds,
--
Yours truly, ~
C jffReeds, Mayor
co Ernie EYes, M.P.P_
AU other municipa.lities
48
II}II'SVUl.E roœsn:R
FÐ!. 10, 1m
This material is provided under contract as a paid advertisement by the originating organization,
and does not necessarily reflect the views or positions of the Association of Municipalities of
Ontario (AMO}, i·ts subsidiary cOlI\oanies, officers, directors or Qg~ts.
COUNCIL CORRESPONDENCE - MARCH 9, 1999
Consent Aaenda
Wayne Shepherd, President, Enershare Electric, with information concerning
municipal ownership of utilities. (ATTACHED)
Items for Information
1
David Sit, Planner, Provincial Planning Services Branch, Ministry of Municipal Affairs
and Housing, advising that he is the new Area Planner for the County of Elgin.
2.
The Honourable Ernie Eves, Minister of Finance, advising that the first installment of
the 1999 Community Reinvestment Fund (CRF) allocation will be process during the
week of February 8th, 1999. (ATTACHED)
3.
Changes to the Inquiry
Information and Privacy Commission/Ontario, regarding the
Process" (ATTACHED)
4.
Nadir Patel, Departmental Assistant, Office of the Minister of National Revenue,
acknowledging Council's resolution concerning Goods and Services Tax on
municipal taxes applicable to business tenants.
5
Pierre Tremblay, Executive Assistant, Office of the Minister Responsible for Canada
Mortgage and Housing Corporation, regarding Council's resolution concerning the
transfer of federal co-operative housing in Ontario. (ATTACHED)
6
Michael Power, AMO President, with proposed amendments prepared by AMO
regarding the Model "Gas" Franchise Agreement. (ATTACHED)
7
, re: Minister of Municipal Affairs and Housing Leach Retires From
(ATTACHED)
AMO "ALERT'
Public Office.
8.
1999 AMO Annual Conference.
10. Lower Thames Valley Conservation Authority requesting names of municipal
representatives for their Organizational Alternatives Review Committee and notice of
meeting on March 11, 1999.
49
announcing the
AMO President,
Michale Power,
(ATTACHED)
9.
[' ";\r;;;f~;~r-:;-::i'¡;:-;;'-'::;-i:::;-l
','lJ,"\ ¡ t :"¡ " i , I'i & Œ","¡ i',', ì
, .1. I'V ,¡," VJ· "" r
t'I. ~,t_!;Þ "",~1"'",,1J;;"''''1 ' !1 ~¡ \
I!V" ..U II
iI~".J)
c-I1UiJ'íY bF aCmII
ttF.tiY."l1 UHi:£E
-¡_ . ,;'11
Y'l~,
\)I
FEB
February 8, 1999
The County of Elgin
450 Sunset Drive
St. thomas, ON
N5R 5V1
Mr. Mark G. MacDonald, AdministratorlClerk
Dear Mr. McDonald:
It was a pleasure to be at the November Municipal Affairs
Conference in London and discuss the future of the electricity
industry in Ontario with so many delegates.
Many delegates indicated that they would like us to follow up
on the show by bringing to your attention some of the issues
that will have to be addressed in the next few months. With
the publication of the Market Design Committee's Final
Report this week it is now timely to do so.
The ownership of municipal electric utilities is
now clear. They are owned by the municipality.
What is not clear is what should be done with
them in the
longer term.
The coming changes in the electricity sector must
be addressed in the coming months. There is
much to be done and many difficult decisions to
be made.
Should the MEV operate only as a distribution
utility/monopoly; or should it also branch into
the unknown as a marketer of electricity?
- If it does become a marketer, where will it
obtain its marketing and procurement expertise?
- How will such a new enterprise be financed
without risking the public coffers?
50
Attention
1
2.
2
What steps should municipalities take to prepare themselves for the coming
deregulation of electricity?
3.
Should alternative suppliers of electricity be considered?
Should environmentally friendly "green power" be considered? Some citics
have already committed to this politically positive options.
Our firm not only has expertise in deregulated energy marketing, our key people have
extensive experience in the procurement of electricity. We helped the Market Design
Committee in its tasks with the retail market. Our CEO is the Vice Chair ofthe Ontario
Natural Gas Association.
in the new
If your municipality would like objective assistance in mapping out its options
deregulated electricity market, please give me a call at 1-800-461-2651
Yours very truly,
ENERSHARE ELECTRIC LTD.
.P~d;.¿(
Wayne Shepherd
President
WSljs
city!
scuss Electri
.
I
meet to d
Let's
DYES!
~.
Position
Name:,
Telephone'
o What it means to our municipality as the owner of the electric utility
o What it means to our municipality as a consumer of electricity
Municipality:
FAX TillS COUPON TO WAYNE SHEPHERD AT 1-416-638-9318
~J
Munl Show 2/99
SEPARATION OF GENERATION
AND DISTRIBUTION.
Bill-3S, requires sep.r>.tion of generation and distribution. There are only about a
dozen municipalities that generate right noW. Bur...should yOU be considering allocauug
capital investment for generation? If so, where does the seed capital come from?
taxpayers accept tbis kind of investment of tbeir
taX dollars?
INCORPORATION OF
MUNICIPAL UTILITY.
Aeeordblg to Bill-3S, all Municipal Electrk Utilities (MEUs) must
incorporated as commercial entities. This certainly clarifies the
ownership of the asset,
Sbould your MEV consider creating a marketing company?
You can market outside your municipal boundaries,
But...wbat are tbe risks?
Sbould your taXpayers underWrite such a venture?
Shrruld yoU be competing witb tbe private sectffY?
What bappens if tbere are losses?
Will
be
But what are the implicatÍlms to your Municipality?
Will you lose the ability ({) include development
charges in your ra:te base fin distribution?
Will your credit risks increase as you lose the right to
place a lien?
We Arc you ready?
Do you know the options you must assess?
Did you know that US cities are choosing the
mwe politically appealing option of
100% green power sources?
Are yoq gettíng objective input to heJp make tbese difficult decisions,
Is your information up to date witb tbe continually cbanging landscape
ofelectrÎcity deregulation?
CONSIDERATION OF
FUTURE OPTIONS.
enter a new era
in managing the electricIty sector.
improve the
pers/Yl'lnel issueS?
Will your MEV marulgers fight barder for tbeir jobs than
they would for its custJYl'lters?
Sbould yoU consider selling the entire MEV or privatising it?
No wbere else in Canada is ekctricity a municipal
monopoly. Otber like services (cabk Tv. rultural gas,
What's
AMALGAMATION.. ELECTRIC
UTILITIES LOOK AT MERGERS
AND ACQUISITIONS.
Municipalities are encouraged by Bill-3S to amalgamate their MEV'
economies of scale.
to
issues?
tekpbone) are not.
it
What are tbe political
Econ/Yl'ltic jssUeS?
wortb?
of action, Add our years of extensive experience in the
electrical field to your resources.
Please contact VVayne Shepherd at Enershare Electric,
1-800-461- 2651. Let's talk. Let's work toward solutions
that an best for your municipality!
E:
E L
52
These issues will not go away on their (min. They must
be addressed. Even professionals can fall into quicksand in
this difficult market. In the US, former monopoly
LG&E, a top-ten marketer, closed its energy trading
business after a single quarter loss of$225 million.
If you would like a cleanr understanding of what is
happening and what you should do, we would be happy to
work with you to identify your priorities and best course
# 2/ 2
® Ontario
519 633 7661
1
CENTRAL SW->
Ministère des
Affaires municipales
et du Logement
Direction dS$ services provinciaux d'aménagement
777. rue Bay 14' étag.
Toronto ON M5G 2E5
Télephone (eene Irai.); 1-600-935-0896
Télécopìeur: (416) 566-4245
PAB
14AM
8
3-99
2-
MUNICIPAL AFAIR
Ministry of
Municipnl Affairs
and Housing
Provincial Planning Services Branch
777 Bay SI ,4th Fir
Toronto ON M5G 2E5
Telephone Toll Fr.e: 1-600-935-0696
Fax Numb.r: (416) 565-4245
SENT BY:MIN OF
1998
September 1
Gary Davidson (County of Huron)
Malcolm Mcintosh (County of Bruce)
David Hanly (County of Perth)
Malcolm Boyd (County of Lambton)
Patrick Keenan (County of Elgin)
Mike Phipps (Municipality of Chatham-Kent)
MEMORANDUM TO
David Sit
Planner
Provincial Planning Services Branch
FROM
New Area Planner
SUBJECT:
Hi Folks,
Just wanted to let you know that I wì1l be the new Area Planner for the above-noted
Counties I can be reached at (416) 585-6059.
Gurusinghe, he has elected to retire from the Ministry after
'm sure you wì1l all join me to wish him the very best in all his
As for my collegue Basi
27 years of service.
future pursuits.
look forward to meeting all of you In the very near future.
~Æ-
'~:!:!'OOI9li)
Jt~/
Ministry of Finance Ministère des Finances
Office of the Minister Bureau du mlnìslre
Frost Building South Èdifice Frost sud
7 Queen's Park Cres 7 Queèn'S Park Cres "ì"""~-;; .. .' ',-.;c;.::;-""
Toronto ON M7 A 1Y7 Toronto ON M7A 1Y7 I :~lt~~J\ll!I~
Tel (416) 325-0400 Tél (416) 325-0400
Fax (416) 325-0374 Téléc (416) 325-0374 J)'
FEB ]! 1999
February 4, 1999 cm.l;~n QF fllU~
Çt,{RX'St!l~e¥.
Dear Head of Council:
I am pleased to inform you that the first installment of your
1999 Community Reinvestment Fund (CRF) allocation will be
processed during the week of February 8, 1999. This quarterly
payment, to be made by electronic funds transfer, is for the
period January through March, 1999. A table that details your
first quarter 1999 CRF payment is enclosed.
I would also like to take this opportunity to advise you of the
upcoming release of information pertaining to 1998 Local Services
Realignment (LSR) year-end adjustments and the 1999 LSR forecast.
1998 Year-End Adjustments
The Ministry of Finance is working with LSR Ministries to review
variances between municipal LSR costs, as forecast on March 31,
1998, and year-end actuals. We anticipate completing this
review in the next few weeks and releasing updated 1998 LSR cost
data, along with possible adjustments to municipalities' 1998 CRF
entitlements, in March,
For many municipalities, 1998 LSR costs will be lower than
forecast, MUnicipalities' 1998 costs were reduced by $50 million
as a result of the Province's decision to pay 100 per cent of the
cost of supportive housing and domiciliary hostels.
Municipalities may also experience lower 1998 LSR costs if actual
1998 invoices were less than forecast in March.
As I announced in August, adjustments to municipalities' 1998 CRF
entitlements will be made where net actual 1998 LSR costs exceed
the amount forecast March 31, 1998. No CRF adjustment will be
provided to a municipality if an increase in one LSR program cost
is fully offset by a decrease in another LSRprogram.
2
r-~--
¡t~ ~."\~'J
__IL 6\ _
~u~\a~eY\d~ ~ 'fJr> WlIIPC4f
5~'--
o
a
the March 1998
CRF. Therefore
will benefit
than
1998
Province
2
actual net LSR 1998 costs are lower
there will be no reduction in
municipalities across the
Where
forecast,
number of
1999 LSR Forecast
The Ministry of Finance is collecting 1999 LSR costs from LSR
Ministries and expects to release 1999 LSR cost forecasts in
March
As I announced at last year's Association of Municipalities òf
Ontario Annual Conference, 1999 CRF entitlements will be
determined using the same formula as was used for calculating
1998 entitlements. In calculating 1999 entitlements, the CRF
formula will be applied to updated municipal LSR costs reflecting
1999 forecasts. Costs for supportive housing and domiciliary
hostels, included in last year's LSR forecast, will be removed
from the base for determining 1999 CRF allocations
Quarter 1999 CRF Payments
First quarter 1999 CRF payments are being made to municipalities
in recognition of municipal cash flow needs pending\the release
of 1999 entitlements. First quarter 1999 payments were
determined, on an interim basis, as equal to one quarter of
estimated 1998 CRF allocations that were released on March
1998
the
31
First
Future CRF quarterly payments will be adjusted to take into
account differences between the first quarter payment and the
1999 CRF entitlements that will be announced in March
in your budgeting
I trust that this information will assist you
process.
54
.J
Sincerely
Ernie Eves, .C
Minister of Finance
Encl
Notice of First Quarter 1999 CRF
Payment
Community Reinvestment Fund (CRF)
,.,
County of Elgin
1998 CRF Allocation I 6,996,000 I
(As estimated at March 31, 1998)
1999 First Quarter CRF Payment I 1,749,000 I
(1/4 of 1998 CRF allocation as estimated March 31, 1998)
55
o
® Ontari
Ministère des
Affaires municipales
et du Logement
Ministry of
Municipal Affairs
and Housing
1999
3
FEBRUARY
Date
Direction du financement des municipalités et
des relations avec les organismes
777 rue Bay
12e étage
Toronto ON M5G 2E5
Tel: (416) 585-6185
fa>: (416) 585-7548
Municipal Expenditures and
Agency Relations Branch
777 Bay Street
121~ Floor
Toronto ON M5G 2E5
Tel: (416) 585·6185
fax: (416) 585-7548
'1f¡p:, ~-~~d '\1 \~~\ \:,:'\
\pI> ~~
FEB 11
COUNTY
ELGIN
450 SUNSET DR
ST THOMAS ON N5R
OF
1(i99
5V1
3400
MUNICIPAL CODE
1999
Dear Treasurer
the payments summary report for the month of
JANUARY
DESCRIPTION
AMOUNT
PROGRAM NAME
is
Below
DATE
REQ #
EFT PAYMENT
1,749,000.00
26/01/1999
COMMUNITY REINVESTMENT FUND
001-00272-1000-846
1,749,000.00
1
BANK ACCOUNT NUMBER
TOTAL AMOUNT PAID :
# OF PAYMENTS :
089145
please contact your regional representative if you
have any questions relating to this payment summary
Central - Corey Zdrobov - 416-585-6185
Southeast - Zebun Bhola 416-585-7546
Southwest - Keith Phipps 416-585-6286
Northwest - Maria Falcitelli 416-585-7313
Northeast - Zarina Solanki 416-585-7057
Please notify Donna Mohan by telephone 416-585-6584 or
fax 416-585-7548 of any change in banking information.
*********************************************************************
56
22(06195)
--~- q:,?;-,"'(-,':\r~.,7: n,\.~;rT~-'··-~-r-'t
~n<'í ,;, hr)' \i, \ J
fi ~; '-'.,';"<:? -.-d> ~ VI!
.~
,¿>
Information and Privacy
Commissioner/Ontario
Commlssalre à ¡'information
et à la protection de la vie privée/Onlario
".
p
...,....',)
CßUrJTV OF ElGIN
qJf:~tS
II3
FER
1999
12,
February
~
:e_- rn~
~
t~ ;'"1
Ct,u~( í\ -
Mr. Perry Clutterbuck
Warden
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mr. Clutterbuck:
Changes to the Inquiry Process
In May 1998, the Office of the Information and Privacy Commissioner (the IPC) introduced a series
of changes to our freedom of information and privacy programs. These changes represented the first
phase of an ongoing process of continuous improvements to our programs, and focussed primarily
on the intake and mediation stages of the appeals process.
RE:
resolve
and to
The first series of changes has proven to be very successful. They have allowed us to
straightforward cases informally, to "screen" and "stream" others to the appropriate process,
re- focus our efforts on mediation as the preferred method of dispute resolution.
Now we are ready to move forward with the second phase of changes, this time focussing on the
inquiry stage of the appeals process. Beginning on May 1 't, all new appeals received by our agency
that are not settled through mediation will be processed under the new inquiry system. Detailed
procedures are currently under development, and will be sent to all provincial and municipal
institutions before the end of February.
When we launched the first series of changes last year, we hosted two Open Houses for our most
active municipal and provincial clients. We were told these informal sessions were a great success,
and we have decided to repeat them this year. The Open Houses will be held prior to May I", with
details to follow shortly. Weare also looking at other opportunities to share information about these
changes with clients in the provincial and municipal sectors.
We realize that the changes we are about to introduce are significant, and will change the way that
representations are submitted to the IPC and shared with other parties during the course of an appeal.
After careful and detailed consideration, we are confident that these changes are necessary and will
416-326-3333
1-800-387-0073
Fax!Téléc: 416-325-9195
TTY: 416-325-7539
http://www.ipc.on.ca
57
80, rue Bloor ouest
Bureau 1700
Toronto (Ontario)
M5S 2V1
West
80 Bloor S1rae"
Suite 1700,
Toronto, Ontario
M5S 2V1
~
2
improve the openness and fairness of the freedom of information system. They are also consistent
with our commitment to providing excellent service to the public, strildng the proper balance between
quality, timeliness, fairness, flexibility and client responsiveness.
I want to thank all heads of provincial and municipal institutions for your support and co-operation
over the past several months while we implemented our first phase of changes. I look forward to
your continued support as we move through these next important steps in the evolution of access and
privacy rights for the citizens of Ontario.
me
fi:ee to call
please feel
If you have any questions regarding the second phase of changes,
~~
Sincerely yours,
Ann Cavoukian, Ph.D
Commissioner
58
Mr. Mark Macdonald
Clerk Administrator
c.c.
rrt~}p,~@Œ¡Jvr~l®i\
¡;~"" ~ij
)'4
W'.ì':l
Information and Privacy
Commissioner/Ontario
Commissaire à I'information
et à la protection de la vie privée/Ontario
.
p
2
Cnmlf'l Of ad
!ß~'$ 1!W4.
M»P
~,
1999
Mr. Mark Macdonald
Clerk Administrator
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
February 26,
Dear Mr. Macdonald:
Further to Commissioner Ann Cavoukian's recent letter to the heads of provincial and municipal
institutions, the Information and Privacy Commission will be implementing the next phase of process
improvements in our tribunal programs, beginning May 1 'to This set of changes focuses on the inquiry
stage of the appeals process, and deals with the method of submitting and sharing representations.
Enclosed is a Backgrounder, which outlines the reasons for making these changes and the detailed
procedures which will be followed for all appeals received by our agency after May 1 ". Also included
is a Practices sheet, which summarizes the procedures and can be included in your binder of IPC
Practice documents
We realize that freedom of information professionals in various institutions may have questions about
these changes, and we have planned a number of opportunities to maIce IPC staff available to provide
answers and elaboration.
We will be hosting two Open Houses in April, where some of our most active municipal and
provincial clients will have a chance to meet informally with our staff, ask questions, and better
understand this new approach to our inquiry process. We also plan to visit various locations in the
province during May and June. The new process will be operational by that point, and we will again
make staff members available to answer questions and provide additional details. We also hope to
identify other opportunities, such as Management Board portfolio sessions, meetings of the Freedom
of Information Police Network and other existing forums that might be interested in having
representatives of our agency attend to discuss the changes.
We realize that these changes are significant, but we are confident that they are important and will
improve transparency and fairness in the administration of Ontario's freedom of information scheme.
We thank you for your continued support and co-operation as we move through this next phase of
process change.
Yours sincerely,
ú11M
Tom Mitchinson
Assistant Commissioner
416-326-3333
1-800-387-0073
Fax/Téléc: 416-325-9195
TTY: 416-325-7539
http://www.ipc.on.ca
59
80, rue Bloor ouest
Bureau 1700
Toronto (Ontario)
MSS 2V1
West,
Encls
80 Bloor Street
Suite 1700,
Toronto, Ontario
M5S 2V1
~
BACKGROUNDER
was
ways of
review of its tribunal functions. Our goal
working well, and to look for creative
Introduction
Over the past year, the IPC undertook a fundamental
to retain those parts of our processes that were
improving the others.
implemented a number of changes to our tribunal
we
Phase One
During Phase One of this review process,
services, including:
merger of the appeals and compliance investigation departments into one
integrated Tribunal Services Department;
increased emphasis on mediation and other alternative dispute resolution
techniques as the preferred approach to resolving cases;
creation of dedicated provincial and municipal mediation teams;
creation of an expanded Registrar position and new intake unit to screen files
and stream cases to the most appropriate process;
shifting of responsibility for issue identification and the preparation of
Notices ofInquiry to Adjudicators.
·
·
·
·
·
We also indicated during Phase One that we are committed to a process of continuous improvement,
and our processes will evolve and adapt based on our experiences
We advised that more changes were under consideration for the inquiry stage of the appeals process,
including possible modifications to the process for submitting and sharing of representations.
It is now time to
.. .
mqUlry process; m
and shared with other
with our new process.
in Phase Two is on the
submitted to the IPC
Phase Two
We have had the benefit of 10 months' experience
implement Phase Two. The focus of the changes
particular, the method by which representations are
parties to the appeal
more sharing of representations?
Since its inception 11 years ago, the IPC has been committed to continually improving its appeal
process. As part of this commitment, we have considered input ftom various sources, including
participants in the process, the courts and the public, who told us how they believed the process
could be improved. We heard ftom a wide variety of sources that moving to more open inquiries
would enhance fairness, improve the quality of evidence and argument, and remove barriers to
mediation.
60
Why a shift towards
.
.
2
We have carefully considered the impact of making such a change, and have concluded that the
benefits of a more open process far outweigh any possible negative effects. As a result, as part of
the fundamental structural changes to the IPC's appeals process, the inquiry stage will move to a
more open style.
We believe this change will enhance fairness in the inquiry process and provide IPC decision makers
with better quality, more relevant and more focussed representations. We also believe it will impact
positively on the prospects of settlement during the mediation and adjudication stages. As a result,
the IPC will be in a better position to fulfill the goals of the statutes and to provide quality service
to the public.
Why a new approach to submitting representations?
In most cases before courts and administrative tribunals, the party with the burden of proof presents
its representations first and, if necessary, the other party is then given the opportunity to test this
information and to present its own representations. After this, the first party may be given a right
of reply to the second party. This is considered the best method of obtaining and testing evidence
and argument. We believe that this approach fits well with the burden of proof element mandated
by Ontario's freedom of information statutes and the common law, and will enhance the benefits to
be gained by sharing of representations.
By adopting this approach to representations, the party bearing the onus must establish a prima facie
case. Similarly, any rebuttal must be supported and may be subject to reply. The advantage ofthis
model is that failure to make a prima facie case or to rebut a prima facie case will end the
proceedings, resulting in all parties saving time and resources. In addition, the representations in this
model are likely to be of higher quality for several reasons:
, .
the first party will know that its representations must be of sufficient quality
and content to establish aprimafacie case, and that these representations may
·
be
the second party will be responding to the notice of
party's representations (as disclosed); and
the first party in any reply will have the advantage of responding to higher
quality material from the second party.
inquiry and the first
tested;
·
·
through eliciting better
inquiry stage,
at the
Finally, this approach should lead to more settlements,
representations.
the attached Appendix for details of the new process.
Please see
impacted?
Our process changes will enhance fairness and improve the process for the gathering and testing of
evidence. We have designed an inquiry procedure that carries with it an expectation that all parties
will provide detailed and supported representations to explain and justify a position taken. Further,
61
you be
How will
.
.
3
all parties must understand that unless the confidentiality criteria (as set out in the Appendix) are
met, their representations will be made available to the other parties. As a result, appellants will be
in a better position to understand the rationale for an institution's decision and will, in turn, be able
to provide more cogent and relevant representations. In addition, institutions will be in a better
position to reply to appellants' representations where necessary. Finally, we believe that a more
open process will encourage settlement, thus reducing resource pressures for everyone.
Conclusion
The IPC has always made an effort to ensure that all parties are given sufficient notice and an
opportunity to make representations. However, we can go further in establishing a fairer hearing
process. These changes are not only consistent with the provisions of the legislation, but also are
in keeping with the practices generally of other administrative tribunals and represent a significant
step towards addressing the comments made by the courts and others.
62
.
.
APPENDIX
SUBMITTING AND SHARING OF REPRESENTATIONS*
Introduction
The IPC is moving towards a more open adjudication process. As a general rule, the IPC will share
representations provided to the IPC by a party with the other party or parties, unless the lPC decides
that the other party or parties should not have access to some or all of this material. The IPC has
developed a model for submitting representations that permits the parties to initially decide how
much of their representations will be shared, but will also allow for lPC Adjudicators to exercise
their discretion in ultimately determining this issue.
How will this work?
The lPC will notify each party at the outset of the inquiry that, as a general rule, the IPC will share
its representations with the other parties to the appeal, unless the IPC decides that the other parties
should not have access to some or all of the representations.
A party providing representations may identify portions of its representations which, in its view,
should not be disclosed to other parties. In doing so, the party will be required, in its representations,
to explain in detail why the identified portions of its representations should be withheld from the
other parties, and why the IPC's criteria for non-disclosure have been met. At the same time, the
party also will be required to indicate to which party or parties its non-disclosure request applies.
Each party will submit its representations directly to the IPC. An Adjudicator will review the
representations, and the accompanying explanations, to determine whether any part or all of them
should not be provided to the other party or parties. The IPC will, in turn, distribute the portions
found to be disclosable to the other parties. The lPC will give notice of any decision to disclose
representations a party sought to be withheld, prior to actual disclosure.
What are the criteria for non-disclosure?
A party making representations has the onus to prove that any part of the representations should
remain confidential vis-a-vis other parties. If the party does not meet this onus, the information will
be disclosed. If the party does meet the onus, the IPC may withhold the information.
it is established that:
The IPC may withhold information contained in a party's representations where
information would reveal the substance of a record claimed
disclosure of the
to be exempt;
the information itself would be exempt
·
·
the
the other party or parties for
63
if contained in a record subject to
to
be disclosed
Acts; or
the information should not
another reason.
·
.
.
2
The lPC will apply the "Wigmore" common law analysis for the third criterion. This is a general
test for determining when a communication on its face ought to be protected at common law, unless
some other common law or statutory principle overrides that confidentiality:
it
that
in a confidence
The party communicated the information to the IPC
would not be disclosed to the other party or parties;
I
and satisfactory maintenance of
Confidentiality must be essential to the full
the relation between the IPC and the party;
2
The relation must be one which in the opinion ofthe community ought to be
diligently fostered; and
3
The injury to the relation that would result from the disclosure of the
information would be greater than the benefit thereby gained for the correct
disposal of the appeal
4.
These procedures do not apply to appeals in which the sole issue is either deemed refusal, time
extension, transfer of request, adequacy of decision letter orreasonableness of search. Please contact
the IPe for details regarding these types of appeals.
64
*
.
p
s
IPC
NUMBER 30
MARCH 1999
PUTTING ONTARIO'S INFORMATION AND PRIVACY LEGISLATION TO WORK
INFORMATION AND PRIVACY COMMISSIONER/ONTARIO
ANN CAVOUKIAN, Ph.D., COMM¡SSIONER
~
Onla,io
Submitting and sharing
inquiry::-
.
In an
of representations
1.3 The ¡PC will share representations provided
to the lPC with all parties, unless the ¡PC decides
that a party or parties should not have access to
some or all of the represenrations.
For appeals received on or after May 1, 1999, rhe
¡PC will change the way represenrations are sub-
mitted and shared in inquiries. The new represen-
tations process is set out below.
2. Providing representations
2.1 A party providing representations shall indi-
cate dearly and in detail, in its represenrations,
which information in the representations, if any,
the party wishes the lPC to withhold from rhe other
party or parties. The party also shall indicate to
which other party or parties its request applies.
General
1.1 In appeals not involving affected persons, the
¡PC first will seek representations from the insrìtu-
tion.1f necessary, the ¡PC then will seek represen-
tations from the appellanr. If necessary, the ¡PC
then will seek further representations from the
insrìtution.
1
2.2 A party seeking to have the ¡PC withhold
information in representations from the other party
or parties shall explain dearly and in detail the
reasons for its request.
* These procedures do not apply to appeals 1ll which the sole issue is either deemed refusal, time extension, transfer
of request, adequacy of decision letter or reasonableness of search. Please contact the IPC for details regarding these
types of appeals.
65
1.2 ¡n appeals involving affected persons, the
lPC first will seek representations from the party
or parties resisting disdosure.1f necessary, the ¡PC
then will seek representations from the party or
parties supporting disdosure.1f necessary, the lPC
then will seek further representations from the
party or parties resisting disdosure.
INFORMATION
AND PRIVACY
COMMISSIONER!
ONTARIO
¡PC
the
3.2 For purposes of paragraph 3,1(c)
will apply the following test:
Criteria for withholding
3
The party communicated the information
to the ¡PC in a confidence that it would not
be disclosed to the other party or parties
(i)
representations
The lPC may withhold information contained
, where it is established
3.1
in a party's representations
that:
Confidentiality must be essential to the
full and satisfactory maintenance of the
relation between the lPC and the party;
(ii)
disclosure of the infr,;rmation would re-
veal the substance of a record claimed to
be exempt;
(a)
The relation must be one which in the
opinion of the community ought to be
diligently fostered; and
(iii)
the information would be exempt if con-
tained in a record subject to the Freedom
of Information and Protection of Privacy
Act or the Municipal Freedom of Inform a-
tion and Protection of Privacy Act; or
(b)
The injury to the relation that would result
from the disclosure of the information
would be greaterthan the benefit thereby
gained for the correct disposal of the
appeal
(iv)
the information should not be disclosed to
the other party or parties for another
reason.
(c)
matters
4.1 The ¡PC may depart from or dispense with
compliance with any provision in sections 1 to3 at
any time where the ¡PC deems it appropriate.
66
"'
o
N
"-
00
~
~
Z
if>
«1
*
"'-
"",
idJjilglOO;
¡»;t~
""
Other
..<.......:....<: '.'..::,.:~
,:.::.... ',..<::..,"~
.Comm.ul1ic~~icms" D~partrT1e~t,:;:_~:,'<::::_:·~. '. !
Information"and P(íva~yc:ommissioner/OntaÎ'io
80 Bloor~treetWest, Suite 1700'-
Toronto,.pn~ario~..m$,2Vl·.,_:: :<;",_ _.....':
Telephone: (416)326-3333'~,.1~8~387~OÖ73
Facsimile:~4.16)325-:9195 ....;,.'_<: ,-
TTY(T~lety~riter):(416)325:f539
Web site:.~~p:II~:¡pc.~n.ca ..
4
IPC, .,'
,Práötices
is:pubfished. regularly by the 'Office of' the
Information,.¿Úld.. P(iva_cy: .:Ç()mmissioner.
;;.'.'.:,::":'-::.-"',.":':';.........::,'.. :.
'If yoU "ha'v'e,'âny;_comments'regarding this. pub-
ication.,VJi~'.q:..to..,aØyiseg(a,change: of ad-
'dre~~.or'b~,;:a~~edto_the mailing list; contact:
~
fnŒ@iGWŒ®
fEB 21,) 1~~~
coo¡;m' !If WJII1
t:J., 'S mw.¡
Cabinet du ministre
du Revenu national
Office of the Minister
of National Revenue
1999
17,
February
Mrs. S.J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Heffren:
On behalf of the Honourable Herb Dhaliwal, Minister of National Revenue,
I am acknowledging receipt of your letter of January 13, 1999, concerning the Goods and
Services Tax (GST) on municipal taxes applicable to business tenants.
Mrs
Dear
Since the matter raised relates to a change to the legislation and falls within the
jurisdiction of the Minister of Finance, I have forwarded a copy of your correspondence
to the Honourable Paul Martin for consideration.
Yours sim;erely,
Nadir Patel
Departmental
Assistant
C.C. The Honourable Paul Martin, P.C.. M.P
Minister of Finance
Connaught Building Immeuble Connaught
Ottawa, Canada K1A OL5
Office of the Minister
Responsible for Canad::. _____,
Mortgag~ and Housln Ii}, ~ r~/T¡\>I1;'r\qr~mìli1\
Corporation ¡þ'lt \!J,.!~ ~j VI ~
FEB 2;) W~y
Canada K 1 A GA6
Cabinet du ministre
responsable de la Société
canadienne d'hypothèques
et de logement
Ottawa,
1m
8
1
FEB
!"¡;¡V
Mrs. Sandra J. Heffren
Deputy Clerk
County ,of Elgin
450 Sunset Drive
Sf. Thomas, Ontario
N5R 5V1
Heffren:
Mrs
Dear
Thank you for your letter of October 28, 1998 to the Honourable
Alfonso Gagliano, Minister Responsible for Canada Mortgage and Housing Corporation
(CMHC), concerning a resolution passed by the Council of the Corporation of the
County of Elgin related to federal co-operative housing in Ontario. I apologize for the
delay in responding to you
The Council will be pleased to learn that on January 21, 1999, Minister
Gagliano announced that the administration of agreements pertaining to co-operative
housing projects in Ontario that are unilaterally funded by the Government of Canada
will be retained by CMHC. Therefore, this portfolio will not be part of the federal offer
to transfer social housing resources to the Province.
resolution
s
I
thank you for advising the Minister of the Counci
Again
Yours sincerely,
/f,/£//f/
r" ~ . .
///",>_,r // .'
~~V'/
67
Pierre Tremblay, Ph.D
Executive Assistant
Canadã
//
Page 882
01/02
P
EI
Clerk - County of
4169716191
1 519 633 7661
FAX NO,
ASSOCIATION OF?->
AMO
FEB-24-99 WED 04:48 PM
EST
19
82124/99 23:48
OFFICE OF THE PRESJDf:"NT
Association of
Municipalities
of Ontario
~F"'i
I (i/¡ \ r'
, '..., ....,'
\
..
/'
1999
February 24,
Counci
On January 25, 1999, AMO faxed an Alert to all member municipalities providing a status report on the
efforts to ensure that the Model Gas Franchise Agreement continues to reflect municipal interests.
To Heads 01 Council and Members of
In 1987, when the joint industry-municipal committee produced the Model Agreement and the Franchise
Handbook, municipal representatives successfully concluded several matters of concern to
municipalities
Municipal control over the location of the gas company's plant was ciarified and strengthened.
It was made clear that municipalities can refuse to ailow the pipe 011 a bridge/structure. In the event
that a municipality allows the pipe on a bridge/struoture, it can be subject to special provisions or a
separate agreement.
If requested, gas companies must relocatelalter lines on bridges/structures at their own expense.
Municipalities pay 36 per cent of the cost for municipally requested relocations, whether the pipe is
located on highway rights-of"way, or involves other municipal works, e.g., large sewer Jines,
(Previously, the Public Service Works on Highways Act required municipaiities to pay 60 per cent of
the costs of labour/labour saving devices which usually meant 60 per cent of all costs except the
pipe.)
There was potential for for both initial and
·
·
·
·
renewal agreements.
As mentioned in the Alert, Floyd Laughren, the Chair of the Ontario Energy Board had agreed to
reestablish the committee to determine the extent to which the Model Franchise Agreement required
amendment in order to address legislative and operational changes that have taken place since 1987.
At his suggestion, representatives of AMO met with representatives of Union Gas and Enbridge
Consumers Gas to identify the major issues of concern
more uniform duration periods
·
Based on municipal input, including input from the Municipal Engineers Association, AMO identified some
housekeeping changes and three issues of major concern to the municipal sector: (1) the ability to
impose permit fees; (2) a maximum 1 O-year term for renewal agreements; and, (3) compensation for
use of the rights-of-way. AMO reserved the right 10 raise other issues
Clearly, any changes to the Model Agreement will impact all municipalities as their Gas Franchise
Agreements are renewed, AMO wants to ensure that it is acting in its members' interests, If you have
additional concerns or comments with AMO's initial proposals (summary attached), please forward your
concerns to Pa1 Vanini, Director of Policy and Government Relations, at the address below, or by fax to
416971-6191.
~fØß"
,----,.,...../~.-n f'- .'
"----~..._._. ....,.....
68
Yours truly,
~
Michael Power
AMO President
Toronto, ON M5G 1 Es
. email: arno@amo.municorn.com
393 University Ave, Suite 1701
(416) 971-9656 . lax: (416) 9ìH191
tel
Attachment
Page BB3
02/02
P
El
Clerk - County of
416971619
519 633 7661
FAX NO,
1
ASSOCIATIon OF?-)
AMO
PM
EST
FEB-24-99 WED 04:48
B2/24/99 23:49:B6
POSITION PAPER PREPARED BY THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO
REGARDING PROPOSED AMENDMENTS TO THE MODEL "GAS" FRANCHISE AGREEMENT
This brief position paper highHghts proposed changes. While AMO has tabled this position paper as a means
of identifying issues of major concern, it wishes to clarify that in the event discussion continues, the municipal
sector reserves the right to raise other issues as any negotiations unfoid.
Concern
a) Ability to impose permit fees
Given the significant change in the municipal/provincial financial relationship and the clear intention of
section 220.1 of the Munioipal Act· both of which were covered in detail by the municipaHties who were
party to E.B.A. 767, 768, 769 and 783 and Ontario Energy Board staff who made representations during
the same hearings, and given the fact that the Gas Companies currently pay to MTO an encroachment
fee for processing applications for Lise of its Rights-of-Way, the municipal sector proposes that the words
"which impose permit fees" be deleted from Section IV-1 of the Model Franchise Agreement.
Issues of Major
1
b) Duration of "Renewal" Franchise Agreements
"fhe O.E.B. in E.B.O. 125 recognized that, since the risk to the utility is sUbstantially lower since the plant
has been depreciated to a large extent during the initial term of the agreement, that a ten to fifteen-year
term would seem adequate. As a result of restructuring (30% fewer municipalities) there are a large
number of new municipalities that have to deal with several gas franchise agreements with provisions and
renewal dates that vary. Tho municipal sector proposes that a maximum ten-year term for renewal
franchise agreements would be appropriate. Such a move would recognize the "Iower risk" of the Gas
Company and facilitate the move to one franchise agreement for each municipal entity.
c) Compensation for the use of Municipal Rights-of-Way
Given the fact that the Gas Companies compensate the MTO for use of its rights-of-Way, that over 50DO
kilometres of former Provincial Highways have been transferred (downloaded) to the municipal sector
during the past two years, that municipal Rights-of-Way provide the same accommodation for the gas
llIìes as do the MTO Rights-of-Way, and there is no longer any MTO subsidy for municipal expenditures
on highways, the Municipal Sector submits that it is appropriate that it be compensated by the Gas
companies for use of municipal Rights-ol-Way,
nature
A few changes of a housekeeping nature should be undertaken in order to ensure a better understanding
of the "model agreement" when it is being examined by individuals who do not have an opportunity to work
with tho agreement on a regular basis. "fhey are
housekeeping
"
Changes of a
2.
Clarify II - 2 by amending the title to read: "2. To use highways"
Clarify the first line of III - 1 by inserting two commas so that it wi
of, or allY extension or change to, the gas system..."
Modernize the gender in the agreement. We propose to do this by adding article 1_ 1 (f) which would
read: "Whenever the singular, masculine or feminine is used in this agreement, it shall be considered as
if the plural, feminine or masculine has boen used where the context of the agreement so requires".
Ciarify III - 4 by adding to the third line "...municipal works, improvements or other municipal property
which it may..."
Before beginning construction
read:
a)
b)
c)
d)
69
February, 1999
N:'UtGr\rOI..IO'fltl\!clrlCI\fll'!I~l:\~on Þor tI....t,,'IIJIi!G,'llon\.'..Jn\"J'l,.\ly.1IIïx!
Page 13132
01/01
P
Clerk - County of E
4169716191
1 519 E.33 7E.E.1
FAX NO
ASSOClATIOU OF?-)
AMO
FEB-25-99 THU 05:38 PM
EST
132/25/99 23:51:33
Association of
Municipalities
of Ontario
£~.
S9S Unlv."'ity Avonu., Sulb> 1701
Toronto, ON M5G 1 ES
rei: (418) 971-9858· fox: (418) 971-0191
emall: II¡moCamD.mu..lcom.com
~@
Y E i'
art
AI
Members of Council
February 25,1999
Alert - 99/006
that copies of this are distributed to all
Immediate Action
Please ensure
For
MMAH MINISTER LEACH RETIRES FROM PUBLIC OFFICE
Affairs and Housing Minister AI Leach will not seek the Progressive
nation for the riding of Toronto Centre-Rosedale in the next
Municipa
Conservative nomi
pl"Ovincial election
Issue
be continuing in public
Wednesday night that he would not
expected to be held in 1999
Facts
MMAH Minister Leach announced on
office following the next provincial election
stay on as
the Premier
he would
or unti
Minister Leach said in media interviews following his announcement that
municipal affairs minister for the time being, either until the election is calied
undertakes a pre-election cabinet shuffle.
AMO President Michael Power today said: "I am sorry to see Minister Leach leaving public office.
We had an excellent working relationship and he demonstrated an understanding of issues facing
municipal governments in Ontario."
Action
AMO will ensure that in this interim period that Minister Leach continues to hear and represents
municipal concerns at the Cabinet table, We know that he is prepared to continue in this role
following a meeting this week on several important matters including the use of municipal rights of
way, social housing transfer, municipal infrastructure and property assessment and taxation
This information is available through AMO's MUNICOM network at www.municom.com.
Pal Vanini, Director of Policy and Government Relations at (416) 971-9856 ext. 316
or amail: pvanini@amo.municom.com 7 0
Carleen Newland at416-971-9856 ext. 300 ,. ,
For more Information contact:
Transmission problems:
Page BB2
p, 01
EI
Count',! of
416971619
Clerk
1 519 633 7661
FAX NO,
ASSOCIATIon OF?-)
AMO
PM
EST
02
B3/B1/99 23:55:57
MAR-01-99 MON 03
~@
YD;A
1999
Annual Conference
AMO
~~.
Associtttion ()f MlInidp.dities of ()nl,uio
Municipal Staff
and Senior
Cclcbr~ti115 O~r P~st
Our f'~t~re
Members of Counci
Heads of Council,
ATTENTION:
Ch~rti11$
Municipal Colleague:
regular delegate to the annual AMO Confercnce
Dear
Asa
ot you probably already know.
You probably know, for example, about the conference program and thal you'll hear the finest speakers In
Ontario on topics ranging from electricity restructuring to the Municipal Mandate for the next provincial
election. You alrcady know that this is your best opportunity to rekindle acquaintances with colleagues
from other municipalities around the province and to meet and speak with provincial cabinet minisLers and
orncials to get their views on the leading municipal issues of the day.
a
there is
registering early
than $700 on a full registration.
than $50 on a one-day registralion.
than $40 on a companion regis/ration.
can save money by
early bird registrants will savo morc
early bird registrants will save morc
oarly bird registrant$ will save more
is that you
what you may not know
·
·
·
Bu
so
In addition, 1999 is the 100th anniversary of AMO. We want the 1999 Conference to be the best ever,
be sure to invite your senior municipal staff so Lhey can take advantage of visiting a broad variety of
exhibitors who can provide the iatest in goods and sorvices savings available to local government.
Castie
-. the Westi n Harbou
out - register today I
We will attract more delegates than ever before. This year we're at a new hotel
_ so book early to ensure you get a room on-site. Make sure you don't get left
back to AMO with your
i
on form and send
registru
So please make sure that you complete thc ¡¡ttached
payment before April 30,1999 to get early savings
truly,
Yours
.
1
7
Presiden
N:\Ufrr\CCJ pør~I\A""'O..At'lnIl.1I..C n{ Irt!tlfU:\C~In(.!19"lI!tlfrpf'IJmO.wpd
AMO
Michael Power,
Page BB3
E
Clerk - CDunt~ Df
519 633 7661
1
ASSOCIATion OF?->
ANO
MAR-OI-99 MON 03:03 PM
EST
B3/B1/99 23:56:36
02
~@
P
4169716191
Hotel
FAX NO.
REGISTRATION FORM
1999 AMO Annual Conference
22.. 251 1999 . The- Westin Harbour Ci1stll.!
Toronto, OntariQ
~bt.
A1Wlld.'llion Qf Ml.lnidpillil¡~~ of 0"1:.,10
August
Please type or print firmly. Ust your name as it should al'pear on your name badge. Use this form to
register ONLY ONE delegate and ONE companion. This form CANNOT be processed unless
accompanied with proper pa'
INSTRUCTIONS:
Na.me:
Municipality/Org.
Los
N;¡,ITI":
OELE~CÅTE: r¡r~
,'illc:_
Address:
Codo:
Poslal
Province:
Cily:
PnoM:
Em~i
F,!):;
Namc:
'_._ .._.._. ,..~_..,,"M_... ,~__. _. ,.__.
NON.MEMBERS (,II fee. ine/ude 7% CST)
·[f~;I; Bi'd·-¡- R;;'~; l·ï- on.sij..·l····¡;~~(')
(po~rm¡¡lkcd (p~¡ m.1fktd (Allg.21.25, Encloscl
prlof to ,1f!d :{("fl\pn/30, 1599)
mr.lf/¡J1,1C 1999 up 1'0 8-
ApnIJO, l/1c¡wiin¡,'
. ._ 199 J .._ _l1:.u~....!:.!!.!19 ..__ ~
$ 433.35 .470.80 $ 56:(.10 $
$ 379.85 $ 417.30 $ 513.60 $
.. .._--, ··TI,'..--·'·]' .-," - ._-,
$ 219.35 $ 235.40 $ 268.90 $_
$ 219..)5 $ 235.40 $ 26S.90 $__
$ 123.05 $ 123.05 $ 123.05 $_
~. ï76:55-.~192.60 J $ '2ÚÕ~·$. ,. -.....
..!.._..~~ 65.00 _. .. _~c-::==
Tatar Fee(s) Enclosed $ _
- -,,-.-.-..
La
..__.. .~_..'M__' _._.
, ...__.~~O M!~8ER~f.1I !:e:!!::.~u~e 7~ CST)__.
Eilrly Bird Regulilr JOn-Site ì FC'e{~)
(p1J~tm,'rIIlJd (po.çrnNJ/kcd ~ug. ;!l·;¡S, Endos€'!d
ptir1rtCJ I,nd ;lfr~rApril JO, 1999)
b,ellJdirtg 19991Jpr.o& I
~pJII JO, including
_.. ._. _. ~_--!!I?!!_.... A~f':~!!.~?) .. .__. __"
Full Rogi'lrotion 5347.75 S3G5.20 $ 454.7$ $
ruH Registr~lIon $ 294.25 '" 331.70 $ 401.25 $
(110 BanquGt TIcket) ;.\ .
·-Önëï)"Y:-Mõnêï;y $-ïii.zo '$'19Ü[, $224JÒ- $ .--
Ono Pay' T,,«cloy $ 171.20 $ 192.60 $ 224.70 $
Half.cl0Y. Wcclnoscl'y $ ~0.9S $ 90.95 $ 90.95 $
... .-.... C-;;7~p~nic,ñ' $133.75 - $ I 49-:¡10 1'$ 176:55 . $-'-"
-- .--."""- ..-··t '-. ..-... .-".--. '.- - "~" --
Extra o (\nquC:t Tic:k.cts (} x $ 65.00 ! $
,--..--"'..-.,..--....-.- -.-, '-_.--- ..-....-- ,~. - -
Totoi Fee(s) Enclosed $
..-. _..--_.. -- - .-..
NJme:
GST Rcgislratian -It
R106732944
COMPANION: Fi
dccL:ualions made on lhis. forn) are fin",1 (lnd CANNOT be ch.:mge:d
b¡¡llot issued wH! be in :\ccorúðnce with dedt:lriJtion on this (orm
Regis/ration forms CANNOT bo processed
un/es.. accompanied with proper payment.
ONt Y PII YMEN'TS BY CREDIT CIIRD Mil Y HE FIIXED TO 416·971-9372
NO
NO
o
a
YES
YES
o
o
.
.
My mu(\icif'1oÙlity IS an AMO Membc'
ChcC ue pi1yab!c t,,:
ASSOCIATION OF MUNICIPALITIES OF ONTARIO
393 Univcr.~ity Ava., SUIlt! 1701
Toronto, Ontario M5G 1 E6
o
am an elected official in my Imlnicipa1i!y:
For vOling purµoses, Elected Officials i'll!'cd lo dec.larc choice of Caucus
(pick one only). Rural Caucu~ dcdJTalion conducted at R.OMA
confe:rcnC'~.
AmcriCi'ln Expres!:
o
a . ~~tcrCard
VISA
Q
CREDIT CARD:
li'\rgc Urban C\1UCUS
o
o - CO\Jnty CalJC::us
PRINT NAMfo:
CARD #:
EXPIRY DATE:
SIGNATURE:
Re~ioní\1 Ci1UCU:i
o
C.<tLICl1~,
Norlhcr
o
~ 1'orol'lO Caucus
Canc::cllJ.tions musl be rcques(~d in writing and recclvC'ct by AMO on or bL.'fore July Jo¡I¡, 199!.i. An adm[nislr¡;¡UOn rc~ of
553.50 (550 + GST) willappl)' 10 .11 ,.ruocls. REQUEST FOR REFUNDS WILL NOT BE ACCEPTED AFTER JULY :10'" 1999.
¡¡
Urban C( ,\ cU
II
Smê1
o
R,FUND ~OLICY:
c:onf~r~ncøiW.:Jmo.mun/cOn7.c:om
72
fm.,
.
·677.426-6527 Ext 330
N:' U$I!"CrJrro ,ôlt\AMO-^"IIU.alcøll(cro"~·It\Cr:Jn(-!J!I\.ImrJ..'cg(nrm...9"wpd
Gwen Rideout..
REGISTRATION INQUIRIES,
Paye B84
p, 03
.-
Clerk - County of El
4169716191
1 519 f,33 7f,f,1
FAX NO,
ASSOCIATIon OF?->
AMO
03:03 PM
EST
83/81/99 23:57:28
MAR-01-99 MaN
THE WESTIN HARBOUR CASTLE
The Weslln Harbour Castlê is a luxurious hotel located on the shores of Lake Ontario in one of the world's most
exciting oities, with 974 guest rooms and suites, all with the view of the Toronto Harbour and the Islands.
Reservations Department
One Harbour Square
Canada
TORONTO, Ontario
MSJ 1 A6
~
...----.-.--..---
Hotel Phone for Reservations: (416) 869-1600
Hotel FAX for Reservations: (416) 361·7448
Phone: Toll Free (Canada & U.S,A.) 1·800-228-3000
----.----.....--..---'
ASSOCIATION OF MUNICIPALITIES OF ONTARIO.
AMO Annual Conference - 100th Anniversary
August 22 - 25, 1999
NAME:
ADDRESS:
PROV.:_
ARRIVAL DATE,
SHARING ROOM WITH:
ROOM RATES: (In C...di.. Dollar,)
(PI.... Ch«k D..,I",J RDI. "nd I'tt/II1"4 Bed Conj1~"'tJJùm)
Corner
CITY:
PHONE:
DEP"'RTURE D"'TE:
FIRM:
POSTAL CODE:
TIME:
o
o
or tredil card number and cxpiralion dB Ie,
SMOKING
NON - SMOKING
_$252.00
_$37B.00
Bedroom Suite:
2 Bedroom Suite:
_ $126.00 _$166.00
Double Rate: _ $138.00 Corner King Double: _$178.00
If,talc requested is not availabl" ¡h, next "ailabl, rat. will prevail.
NOTE: RtwvaliollS held unlil 6:00pm unless guaraM,ed and accompanied by dopos;
King Single;
Single Rate:
(eXPIRV DATE)
2:00
tim.... room~ are subject to o.vailability.
first nighrs stay,
I)
(C^~D
NOON
fo
:00 P.).!, CHECK OUT TIME
8, 1999. After that
73
J
(TYPE)
CHECK·IN TIME
must be receiv"d by .JULY
Reservations
CONSERVATION
ONTARIO
~~ )",f¡~~;ì~iijf"ThW' œ' ®~
!!'í'~' ,v,,'" ,..
" ....,p,~ydj;
10, ' '
ì~~~
COO!m { iF WJ!t\
Ç1,!"!I.'.!'${tI~"
4
MAR
CHAIRMAN
KEN BROOKS
CITY OF LONDON
VICE-CHAIRMAN
JIM McLELLAN
EKFRID TOWNSH
1999
March 2,
ON N5R 5Vl
Thomas,
Drive, St.
ofthe Municipality of West Elgin, 450 Sunset
Attn: Joanne Groch
Council
110
Dutton, ON NOL
199 Main St.
Council of the Municipality ofDutton/Dunwich, Box 329,
Attn: Ken Loveland
lKO
of the Township of Township of Southwold, 35663 Fingal Line, Fingal, ON NOL
Attn: Alex Pow
Council
ORGANIZATIONAL ALTERNATIVES REVIEW
The Authority recently received the attached correspondence and resolution from the County of
Elgin. Based on discussions and our recent meeting it is assumed that the County's resolution
reflects your municipality's position in the above matter.
At the Authority's Annual Meeting on February 25, 1999 a Committee was formed consisting of
the Chairman who represents the City of London, two members ITom the Municipality of Chatham-
Kent, one member from the Town of Lake shore in Essex County, one member ITom Caradoc
Township in Middlesex County, and one Authority member from the member municipalities in
Elgin County.
Re:
Peter Hentz
Therefore, as requested, please advise us of your appointee to the committee. For your
information, the Authority's appointed members from Elgin County are John Beharrell
and Robert Coles.
4:00 P.M.
As the Chairman has tentatively scheduled a meeting for Thursday, March 11, 1999 at
your early response would be appreciated.
Don'ì"^-
)
ple/(ÿ?. eÎrc~I",,--\e
Ov\. d~s
'Íù(¿S
\¿5: C!Y\
c;{tv-.J.
í"f.¡
VV\.
Jerry G. Campbell
General Manager/Secretary-Treasurer
JGC/vw
Yours truly
352-3435
519
SECRETARY -TREASURER
FAX
354-7310
519
N7L 2Y8
GENERAL MANAGER
(Mrs.)
CHATHAM. ONT.
G, CAMPBELL
Heffren,
J.
\c.c. v(;ounty of Elgin Attn: S
Mr. Peter North, M.P.P.
Mr. Bruce Smith, M.P.P.
'-- '100 THAMES ST.
JERRY
COUNTY OF ELGIN
BY-LAW NO. 99-7
"A BY-LAW TO AUTHORIZE THE WARDEN AND THE CHIEF ADMINISTRATIVE
OFFICER TO SIGN A LAND MANAGEMENT AGREEMENT WITH KETTLE CREEK
CONSERVATION AUTHORITY'
WHEREAS pursuant to Section 102 of the Municipal Act, being Chapter MA5,
R.S.O. 1990, as amended, a council may pass by-laws and make regulations not
specifically provided for in the Act as may be deemed expedient; and
WHEREAS it is deemed advisable to enter into a Land Management A9reement to
co-manage County-owned forest lands at Lots 1 and 2, Concession 4. in the Municipaiity
of Central Elgin; and
WHEREAS the Kettle Creek Conservation Authority has agreed, under certain
terms and conditions, to co-manage these lands and the County has agreed to enter into
a joint agreement.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows'
1. THAT the Warden and the Chief Administrative Officer are hereby authorized to
sign an agreement with the Kettle Creek Conservation Authority settin9 out terms and
conditions under which County-owned forest lands will be co-managed.
be and the same is hereby repealed,
1999.
become effective January
THAT By-Law No. 97-31
this by-law shal
THAT
2.
3,
March 1999.
March 1999.
Rien VanBrenk,
Warden.
74
finally passed this 9th day of
READ a first and second time this 9th day of
Mark G. McDonaid,
Chief Administrative Officer.
READ a third time and