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November 23, 1999 Agenda ORDERS OF THE DA Y FOR TUESDA Y. NOVEMBER 23. 1999 AT 9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting held on November 9, 1999 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS AND DELEGATIONS 1 9:00 A.M. Employee Recognition (SEE ATTACHED LIST) 2-3 9:30 A.M. Lori Chamberlain Executive Director, Art Gallery of St. Thomas-Elgin, with a proposal for potential funding (ATTACHED) 9:45 A.M. Michael O'Shea, President, The Information Professionals, re: Records Management (See Staff Report on pages 22-24) 10:15 A.M. Elgin Physician Recruitment Partnership (ATTACHED) 4-6 5th 6th 7-40 7th 41-61 62-70 8th Motion to Move Into "Committee Of The Whole Council" Reports of Council and Staff Report of Councillors Reports of Staff Council Correspondence - see attached i) Items for Consideration ii) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items - see separate agenda 10th Motion to Rise and Report 11 th Motion to Adopt Recommendations from the Committee Of The Whole 12th Consideration of By-Laws 13th ADJOURNMENT LUNCH WILL BE HELD AT ELGIN MANOR WITH MEMBERS OF ELGIN PHOTOGRAPHIC HERITAGE SOCIETY AS GUESTS December 14, 1999 WARDEN'S ELECTION @ 7:00 P.M. EMPLOYEE RECOGNITION - NOVEMBER 23. 1999 COUNCIL MEETING HOMES Glenna J. Dean Dianne McFadden Frances Beharrell Wanda R. Barratt Ruth E. Baskey Karen Conway Marjorie Gibson Betty S. Belanger Lynn M. MacPherson Gerry M. Moniz Marilee Roth Susan D. Larson 24 years (retirement) 25 years (full-time) 20 years (full-time) 15 years (full-time) 15 years (full-time) 15 years (full-time) 15 years (part-time) 10 years (full-time) 10 years (full-time) 10 years (full-time) 10 yE!ars (full-time) 10 years (part-time) Elgin Manor Bobier Villa Bobier Villa Elgin Manor Terrace Lodge Bobier Villa Bobier Villa Terrace Lodge Elgin Manor Elgin Manor Elgin Manor Elgin Manor LIBRARY SERVICES Carole J. Smith Dorothy Streets Heather M. Hudson 11 years (retirement) 15 years (full-time) 10 years (part-time) Main Branch Main Branch Belmont Branch ADMINISTRATIVE SERVICES Donna J. Butcher 10 years (full-time) 1 -~-- ~~-~ :: _c::_.~.., j J¡~~'¡~;)¡I '. ".", ì: W·· i I I f ;Iliß~ . ¡ '" ¡ OCT g J ¡ i. ART O/¡'!! 01?;11}~~"' . St.TbÖrnas":: ffJ</ '\;;/ ¡."'....."". ¡"s.> mt1~ñY Ð,~ {:~-:;,~,~5-?· r~C:i-g October 5, 1999 Elgin County Council, clo Mark MacDona!d, 450 Sunset Drive, St. Thomas, Ontario N5R 5V1 Dear Warden & Members of Council; As a follow up to Mark MacDonald's conservation with Ken Monteith on behalf of the Art Gallery St. Thomas-Elgin, I would like to request that the Art Gallery come to Council in November in order to present a proposal for potential funding for the year 2000. , Art Gallery St. Thomas-Elgin provides services and benefits to many Elgih County taxpayers who in turn, generoJsly donate their individual support to it . I . am certain that they would value the County supporting something that they make considerable use of, and find very worthwhile. Art Gallery St. Thomas-Elgin has an average of 850 people making use its facilities each month. A significant portion of this number consists of people from Elgin County_ - . _ I thank you for your time and consideration with regards to my request, and I look forward to hearing from you soon. Sincerely, õfd"k- ~~ íì /;;-(1 DN yþ¿,P <./ ¡} Q3ðA-.-iÞú. 61. ~. Lori Chamberlain Executive Director 301 Talbot Street, St. Thomas, Ontario N5P 185 Tel/Fax (519) 631-4040 /'~ ./~::: ;¿~<:\ ART (Aí\~LL 'ÈR-T ·%;.:,:}:-"i???:ý'Jrr-1\-.':->" St.~l!e>9d~s~~lgin /:7¡i¡/-:.?' ,...-.....'<.-0><' ,::,;¿' <~}'/ November 12, 1999 Warden Rien VanBrenk & Members of Council Elgin County Administration Office 450 Sunset Drive SI. Thomas, Ontario N5R 5V1 Dear Warden VanBrenk & Members of Council; On behalf of the Art Gallery SI. Thomas<Elgin (AGSTE), I wish to thank you for the opportunity to present a request for financial assistance in the form of an annual grant for the programs and services that the AGSTE provides for Elgin County The mission of the AGSTE is to encourage and promote an appreciation for, and support the practice of the visual arts in Elgin County. As the only non-profit public art gallery serving SI. Thomas and Elgin County, it is the objective of the AGSTE to cultivate exhibitions and educational programmes that reflect the needs of the county residents, as well to collect and preserve artworks for the permanent collection (presently consisting of over 600 pieces) that reflect the historical importance of the county's cultural heritage The AGSTE strives to maintain its mandate by offering programs such as a variety of weekly art classes for children, teens, and adults, and a variety of programs for, and exhibitions and prèsentations by local artists (the gallery offers free admission for everyone, making it available to all socio-econömic groups). The AGSTE works in partnership with the schools of Elgin County to allow students the opportunity to volunteer at the gallery as part of their co<op program, to be a regular volunteer, to participate in the gallery's annual student exhibition, andlor to add to their art education through weekly art classes, regular workshops, and art exhibitions, The AGSTE acts as a liaison for the Clark McDougaff Scholarship of $1000 which is awarded annually to a graduating secondary school art student who is furthering hislher education in the field of visual arts. 2 301 Talbot Street, SI. Thomas, Ontario N5P 185 Tel_(519) 631-4040 A ART ..~~~I~~ St.'I:~~Ms'::ÊIgin i:fFdT The AGSTE is the only facility ou¡f¡de of the school system to offer visual arts education programs. This past April, the AGSTE obtained sponsorship to cover the entire costs of busing for all Elgin County elementary and secondary schools including all grade 6 classes (who study Japan as part of their curriculum) to attend an educational tour of the gallery's Japanese Dolls and Textiles Exhibition. Students came from all over the county, including Port Burwell. Aylmer, Port Stanley, Statffordville, and Springfield (all of whom sent two classes which accounted for 70 % of the total student attendance). It was noted that the further away the school was from the gallery, the more excited it was to participate such an opportunity.. page 2 In addition, each spring the gallery works in conjunction with the Elgin County schools to provide the county with an annual exhibit of artworks done by the students of Elgin County which always attracts a large local audience. The AGSTE provides Elgin County with an important tourist attraction, as the gallery guest book indicates many of its annual visitors (which last year was over 10,000) are from out side of Elgin County. This provides significant financial spin-off for the benefit of other Elgin County tourist . attractions, restaurants, and shops. Elgin County should be proud of its historical collection of local artworks (some dating back to the 1800's). It is Elgin's own cultural heritage and it should be treasured for future generations to enjoy. I hope that you will .help to support the AGSTE's purpose. I thank you for your time and consideration with regards to the AGSTE's request for funding, and I invite you to visit the gallery to better understand and appreciate its permanent collection, as well as the beneficial programs it provides to Elgin County residents. If you have any questions or concerns please contact me at 631-4040. Sincerely, ;/ , Lori Chamberlain Executive Director . 3 Thomas, Ontario N5f' 185 Tel_(519) 631-4040 11-15-99 G9:33 aTEGH FOUNDATION ID=5196318372 P.G2 ELGIN PHYSICIAN RECnUITMENT PARTNERSHIP PARTNERS: Community - Sharon Uttle Don Page HosDitaJ - Larry Smith Wilt Riecker MunicioaJities - Joanne Brooks Bob Habkirk Rien Van Brenk Physicians - Dr. John Byrans Dr. John Hofhuis Dr. Don Lawrence Dr. Michael Toth Recruiter - Ann Skatel 189 Elm Street, PO Box 200 r, St. Thomas, Ontario, NSP 3W2 Voice - 519 631-2030 eX!. 2184, Fax - 519 631-8080 MEDIA RELEASE FOR IMMEDIATE RELEASE NOVEMBER 10,1999 DOCTOR RECRUITMENT - TAKES NEW APPROACH Sf. Thomas - Initiatives to ¿ittract and secure new doctors to serve the needs of residents of Elgin County will take on a new approach with the recent formation of the Elgin Physician Recruitment Partnership. The stakeholders forming 'the EPRP, including representatives from the community, hospital, heads of municipal governments in the county and physicians, will work together to address the critical shortage ot physicians in our county. The EPRP has already hired Mrs. Ann Skatel as their Recruiter to assist the partnership with the development of strategies and also work to bring new physicians to the area. Mrs. Skafel is well known throughout the community and, as a nurse, educator and wife of Jon Skatel (previous STEGH top administrator), has an excellent background to contribute to solutions in attracting doctors to Elgin. Larry Smith, Q.C., is the inaugural chair' ot the EPRP; Mr. Smith is also Chair of the St Thomas-Elgin General Hospital Board of Governors. Mr. Smith said, "As members of this partnership, what we see and hear daily affirms that this initiative will give the community the best opportunity to address this serious issue. The doctor shortage problem is common across southwestern Ontario; our challenge is to work together to find unique solutions that will result in more doctors working in Elgin Cpunty". ~ 4 11-15~99 G9:33 STEGH FOUNDATION ID=5196318372 P.G3 The EPRP will have annual operating expense associated with the recruitment efforts and will seek donations initially from the stakeholders and the broader community to fund these requirements. Practical support is already being provided by the hospital for office space and other aspects of the EPRP. - 30- FOR MORE INFORMATION CONTACT: Larry Smith Chair, St. Thomas-Elgin General Hospital 633-2052 - office or Dr. Michael Toth President - Elgin Medical Association 773-5336 - office 5 (' ( 11-15-99 89:33 STEGR FOUNDATION ..........···~.~"~···ð ...."""~.~I!..., . ID=5195318372 P.84 Gô_òd·~sàles··· . pïtêÌ1'ij~~~~~· .-' . By THOMAS F1tÒESE ., . . . .' TIMF.S--loui<NÃ~ 5TAJ;F . -.. ..- 0 .I~ the ""orld óf :.ea:uiDf'þ doctórS:it may bE! location, location a¡:¡d location wruch are any cOlllinumlJr's three blggestdraWiIlgcards.· .' ,".' ":. ...... :.;,\.. . . . And thaÙnakes si. Thomasàhd Elgin cOUnty prime .' ia.nd in a growing battle among Ontàrio municipalitiés . seeking to .attract medical.school graduates, say mem~ bers ()f a newphysícian-recruítìng team. . " .. . 'co . "We haye a really uÌùque Urban-mra!. mix/, said Ter- . ry Kondrat, president of St. The>mas;-E!gm. General Hospital, Wednesday; while local. officials aru1~unce<! the new drive to attract doctors. ' . . .: ,': .. ·."We ju.~t have to do a better jobsë!ling ourselves.".~ . At least a dozen general practitioners aI1! needed In . . SEE RECRUITER ON PAGE 4·.,. ,'" ..-: ¡ ¡ I ¡ j J ) ,,~·.s,. Thom.as1Îm~s-jou~al. Thursday, NOVerTrber11, 199Q- ...--'i '.' .. ! ¡ ( ; , R~çruìte,. in pl~çei Retired nUTseAA'Jß Skate/.hired " . . :.. .' . ; CON"fJNÙED M\OM PAGEl Sick Children's HosPital llatcs are enjoying a lucra- St. Thomas and Central of Western Ontario, Skafel I've buyer's market Elgin. not including other was chosen for her famil- .. Vutualiyevery COlllinu- parts of the county. . iarity with r ity across the province Members of the newly the local - - with the exception of formed Elgin Physician me die i n e r ledical teaching centres Recr:uitment Partnership scene, said s ,ch as Toronto, London, believe graduates want to EPRP chair- ¡ [amilton and Ottawa _ be near the cxpertiStil of man Làrry a ro competing ror their urban hospitals, such as Smith., s ,,,,ices. . Lond()n Health Sciences "We had Housing and signing Centre, . while working in Á SKAFe~ a short list, t onuses in the $50,000 to a smaller conununi ty. but she waS $lOO,OOO are among the And the EPRP - a the only one we seriously incentives offered to committee of conununity; considered," he said. s )me, said EPRP member hospital, munlcipal and Thc hospital is putting r r.1)on Lawrence, piesi- physidanrepresentatives . $50,000 up d mt of STECH's medical - has now hired a re- nont to pay . s, aft. ..' cmiter to e""'Ute ¡;radue f?r the par:- ."Buttheýre commgout ates know all about St time POSI- 0: school with a debt Thomas. lion and reo. ~ t! at's averaging $50,000,"_.. "As someone who has lated ex- sdd Lawrence, . .' . ..- worked north of here, I'm penses for About 30 interns work aware of the quality of '. one year, al STECH each year. . -- .¿J,....4, ~..... ._,..;..-1....... :.... . I ---.J.-ITt....1.VÍn_~é'I _ 'D....J.......... ....th'\.,,_~{.;.~rin"" _~.... ... . _.~ community ho;pital, said . Kondrat. . "Arid of those we've talked . to, . and ~e've talked to a lot, they want to work with another' physician in a joint prac- tice," he. said. ' "Theýve virtuaUy all said that:: . . EPRP membeI\I)r. John , Hofhuis, a general practi- : tioner and Elgin' coroner. said his 20 years of local practice have been enjoy- able for. if no other rea- son, his home municipali- ty of Port Stanley ..,... and its beach.' , "We have to make II ~me noïse/' hë said. _Thère are.70doctors in _ ihe Elgin Medical Associ- ¡ anon; half of whom are· specialists and surgeons. : and half of whom are: 6 REPORTS OF COUNCIL AND STAFF NOVEMBER 23. 1999 Council Reports 1. Warden VanBrenk -1999 The Year in Review (ATTACHED) Staff Report 1. M. Fleck, Director of Homes and Senior Services - Pharmacy Services for Elgin County Homes (ATTACHED) 2. M. Fleck, Director of Homes and Senior Services - Ministry of Health Year 2000 Funding - Contingency Implementation Fund (ATTACHED) 3. M. Fleck, Director of Homes and Senior Services - Nurse Practitioner Pilot Project in Long-Term Care Facilities (ATTACHED) 4. M. Fleck, Director of Homes and Senior Services - Purchase of Equipment for the Homes(ATT ACHED) 5. M. Fleck, Director of Homes and Senior Services - Purchase of Pens (ATTACHED) 6. H. Underhill, Director of Human Resources - Software and Records Management (ATTACHED) 7. C. Watters, Manager of Engineering Services - School Zone Signs and Crosswalks at Port Stanley Public School (ATTACHED) 8. C. Watters, Manager of Engineering Services - Audible Warning Indicators ("Rumble Strips") at the Intersection of Sparta Line and Fairview Road (ATTACHED) 9. S. Heffren, Deputy Clerk - County Coat of Arms (ATTACHED) 10. S. Heffren, Deputy Clerk - 2000 County Municipal Directory (ATTACHED) 11. K. Dunn, Emergency Measures Co-Ordinator - Striking the Land Ambulance Technical Advisory Committee (ATTACHED) 12. K. Dunn, Emergency Measures Co-Ordinator - Emergency Planning Agreements (ATTACHED) 13. K. Dunn, Emergency Measures Co-Ordinator - STEPS (St. Thomas-Elgin Patient Shuttle) (ATTACHED) 2 14. M. McDonald, Chief Administrative Officer - Lands of Dalewood Intersection Agreement (ATTACHED) 15. C. Watters, Manager of Engineering Services - Road Closing - Municipality of Bayham (ATTACHED) REPORT TO COUNTY COUNCIL FROM: Rien VanBenk, Warden DA TE: November 5th, 1999 SUBJECT: 1999- THE YEAR IN REVIEW Introduction: It is my pleasure, on behalf of County Council, to highlight some of the many achievements of Council and staff in 1999. Let me begin by thanking my Council colleagues for your support throughout the year. It truly was a team effort! Staff too, helped make the year a success and we are grateful for their sage advice and dedication to municipal government and administration. My year as Warden has been both rewarding and a distinct pleasure. Administrative Services: The Administrative Services Department has been active in a number of initiatives including the land acquisition for the new Elgin Manor, participating in AMO Task Forces, planning for the Land Ambulance responsibilities, formulating a position on the Federal Fisheries Act as it relates to drainage, and assisting with the Port Stanley Harbour divestiture discussions among others. Librarv Services: Partnering with HRDC, the Library developed and implemented the Government Information Network at all 11 Branches, to provide residents convenient access to specific information. Documents related to Income Security Programs and Employment Insurance are now readily available. Students were hired this summer ,through Community Access Program grants, to train both children and adults in computer skills and Internet search techniques. More "on-line" products, such as Electric Library and Britannica Online, have been added to the collection in 1999, as part our the Library's menu of services to the public. An inventory of historical documents is currently being compiled for ease of reference. Finally, a partnership with the St. Thomas-Elgin Tourist Association was established whereby pamphlet racks for tourism brochures are displayed in every branch. Enaineerina Services: Intersection improvements, along with traffic signals, were completed at Ron McNeil Line and Highbury Road. The 1999 resurfacing programme consisted of 24.8 kilometres of hot mix along with 32.5 kilometres of double highfloat and 24.7 kilometres of single highfloat. Kingsmill and Government Drain #1 bridges were replaced along with the rehabilitation of the Port Bruce Bridge. In addition, improvements to the Administration Building involved extensive painting and decorating on the first floor, the Warden's office, and stairwells. Specific areas of the basement will receive new carpeting and new hot mix resurfacing was completed at the front entranceway to thè building. 2 Financial Services and the Museum: A new financial package was implemented to keep pace with the ever-changing legislative regulations and responsibilities. A close working relationship with local Treasurers was developed to meet the Provincial 10-5-5 capping legislation. Y2K due diligence has been finalized as we prepare for the new millennium. All departments now have access to the Internet and connectivity to the Homes has been accomplished. Computer malfunctions are addressed quickly enabling staff to implement Council's directives in a timely and efficient manner. The Museum has remodelled the attic to improve storage. The collection is being inventoried and catalogued. The Military Museum has generously allowed their digital camera to download photos into an automated system for the benefit of our Museum. We have seen improved volunteer participation and the shared entrance and admission fee with the Military Museum has proven to be successful. The Halloween "House of Horrors" was a huge success with 224 people attending over the two night programme. Finally, the joint venture exhibit with the Edison Museum was a big success. Homes and Senior Services: 1999 will be remembered as the International Year of Older Persons and Elgin County was a proud sponsor of the "Picnic In The Park" celebrations. A number of intergenerational programme activities were held with children such as compiling stories of memoirs and art work was displayed in the Homes. Enhancements to nursing care occurred as well as to activation and leisure time functions. Staff have been working on improving the results of the annual classification system to increase grants from the province. At Terrace Lodge an upper floor nursing station was developed. Elgin Manor experienced a "face lift" through painting and decorating. The Bobier Villa continues to be a shining example of best practices for a long term care facility as evidenced by the many tours conducted throughout the year. Last but not least, the announcement to rebuild Elgin Manor on a site adjacent to the existing facility sparked a flurry of planning initiatives for the years to come. Human Resources: This Department was active in recruiting· for 115 positions caused by a number of retirements, reorganizing and turnover due mainly to full-time employment being offered in other jurisdictions. With the addition of an Assistant to the Director, the recruiting system has been streamlined and standardized, our non-union salary administration system has been brought current, as well as pay equity maintenance at the Library. As part of the county-wide team approach, Human Resources has provided advice and services to the Health Unit, Kettle Creek Conservation Authority, and local elected officials and their staff. This involved payroll, recruitment, policy formulation, labour relations and negotiations, pension and benefits administration and Occupational Health and Safety training. Council Initiatives: In closing, it is important to emphasise the cohesiveness of Council and your collective support of broader concerns. Council donated $8,000 towards Family and Children's 3 Services building renovations; increased its allocation to the Tourist Association to promote signage; set aside an additional $300,000 for road improvements; established a reserve ($300,000) for road improvements along road #73 to support Aylmer's future development; appointed a Special Projects Officer - Archives to help sort out the stored material on the fourth floor of the administration building; participated in the planning of the TransCanada Trail; committed a $150,000 loan to the Elgin Ploughman's Association in its bid to host the 2005 International Ploughing match; provided a $75,000 grant, over a three year period, to the 2001 Summer Games Committee; and, used part of the 1998 surplus to ease the tax burden on clawbacks to businesses that were necessitated by provincial legislation. As you can see from this report, 1999 was a very busy and successful year. Council and staff should feel proud of these accomplishments as we enter year 2000. Re$pedfu"Y$~ Rien VanBrenk, Warden REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for November 23, 1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Pharmacy Services for Elgin County Homes Date: November 11,1999 Introduction/Backaround: The Ministry of Health Standards for Long Term Care Facilities stipulate that Homes have contracts with a pharmacy for the provision of service. In addition to the provision of medication, pharmacies provide audits, clinical review and maintenance of all resident medication utilization; clinical consultation with respect to resident plan of care; provision of education seminars related to pharmacy and therapeutics for staff; and provide professional guidance and information about the specific medications administered to residents. Discussion/Conclusion: For the past three years, we have signed contracts for Pharmacy services with local pharmacies in the three communities as follows: Elgin Manor - Shoppers Drug Mart, Elmwood Square, St. Thomas Terrace Lodge - Hill's Pharmacy, Aylmer Bobier Villa - Highland Pharmacy, Dutton All the pharmacies have provided the Homes with excellent service, and there continues to be a good professional relationship with the Pharmacists. The Director of Nursing has indicated that she plans to meet with the Pharmacies to discuss the future goals to ensure the residents receive the highest standard of pharmacy services. 8 REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for November 23,1999 - page two The recommendation from the Director of Nursing is to renew the contracts for Pharmacy Service. The Pharmacy contract should be considered as a service contract as opposed to a commodity purchase; and the current suppliers could be considered as preferred as they have demonstrated knowledge of the Homes; familiarity with the policies and procedures governing medications; and there is no financial gain to the Homes or residents as the dispensing fees charged by the Pharmacy are legislated by the Province. Recommendation: That the Warden and Chief Administrative Officer be authorized to sign the Agreement for Pharmacy Services for the period January 1, 2000 to December 31, 2005 with the following: Shoppers Drug Mart, Elmwood Square (for Elgin Manor); Hill's Pharmacy, Aylmer (for Terrace Lodge); Highland Pharmacy, Dutton (for Bobier Villa). Respectfully submitted: Approved for submission: M1~d Chief Administrative Officer Jr¡~J1ftk Marilyn D. FI 'ck Director of Homes and Seniors Services REPORT TO ELGIN COUNTY COUNCIL Homes Report #2 for November 23, 1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Ministry of Health Year 2000 Funding - Contingency Implementation Fund Date: November 8, 1999 Introduction/Backaround: Previously, Council was apprised of Y2K funding for the Homes operations to ensure preparedness for the Year 2000, and the use of such funding was specifically for critical needs or nursing equipment. The funds that were provided previously are as follows: Bobier Villa Elgin Manor Terrace Lodge Total $ 12,398.00 $ 18,274.00 $ 15,646.00 $ 5,424.00 $ 51,646.00 Day Program Discussion/Conclusion: Recently, we received notification that the Ministry of Health and Long Term Care would provide additional funds from the Contingency Implementation Fund to Broader Health Sector organizations with residential facilities and programs. The provision of these funds, as the memorandum from Gail Paech, (Assistant Deputy Minister, Health Sector Year 2000 Project), indicates will allow organizations to continue assessing their priorities and allocating funds internally to Year 2000 activities. As the protocol directs, it is necessary for an Authorized Signing Officer to endorse the contracts. 10 REPORT TO ELGIN COUNTY COUNCIL Homes Report #2 for November 23, 1999 - page two The allocations for the Homes are as follows for these additional funds: Bobier Villa Elgin Manor Terrace Lodge Total $ 18,412.00 $ 27,138.00 $ 23,235.00 $ 68,785.00 There have been supplies already purchased in Y2K preparedness, and we are currently consolidating such information to support the documentation required. (Such supplies consist of: Non-perishable food, incontinence products, nursing supplies) In addition, funds will be allocated for purchases such as mattresses, pillows, additional bedding, long folding tables and stackable chairs. At Bobier Villa, we are reviewing the equipment that is operated on the generator to determine the feasibility of addition of equipment. At Terrace Lodge, there is a need to replace the smoke detectors as a result of the smoke sensitivity testing recently completed, and the quotation to replace 82 detectors is $8,487.00. Recommendation: That the Warden be authorized to sign the Agreements with respect to Funding for the Contingency Implementation for the Homes; and that the Director of Homes and Seniors Services be authorized to proceed with the smoke detector replacements at Terrace Lodge; and with the inclusion of dietary equipment on the stand by power service from this funding; subject to the County Purchasing Policy, and report back to Council on the status of such purchase in a timely fashion. Respectfully submitted: Approved for submission: Mia, Chief Administrative Officer h1a~ (j}çfL Marilyn D. FI ck Director of Homes and Seniors Services REPORT TO ELGIN COUNTY COUNCIL Homes Report #3 for November 23,1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Nurse Practitioner Pilot Project in Long Term Care Facilities Date: November 15,1999 Introduction/Backaround: As Council is aware, the Ministry of Health has provided an opportunity for Long Term Care Facilities to develop "An Expression of Interest" to participate in a pilot project for twenty (20) full time Nurse Practitioner positions in long term care facilities. The pilot study will be two years in duration and will be evaluated to determine the impact of this role on resident care and on health and clinical services. If the pilot project is successful, a competitive process may be established to determine allocation of these positions within the province. Discussion/Conclusion: We see the benefits of such a position to assist the nursing department, enhance the clinical services, and act as a bridge between medical services and nursing services. The Medical Directors of the Homes have voiced their support of such a position in the Homes to the Director of Nursing and we are confident that the participation in the pilot project would enhance the resident care. Attached to this report is a synopsis of the role of a Nurse Practitioner in long term care facilities and is provides further detail of this role. In discussion with the Director of Nursing, the plan for deployment of hours for One full time Nurse Practitioner would be based on resident population - two days per week for Terrace Lodge, two days per week for Elgin Manor and one day per week at Bobier Villa. The Ministry of Health fund the pilot project for the two year period; however, the long term care facility provides appropriate supports (e.g. office space, clerical support, telephone). 1 2 REPORT TO ELGIN COUNTY COUNCIL Homes Report #3 for November 23, 1999 - page two Recommendation: THAT the Director of Homes and Seniors Services be authorized to proceed with the expression of interest to participate in the Ministry of Health pilot project for a Nurse Practitioner for Elgin County Homes. Respectfully submitted: Approved for submission: <¡,1c,Q Chief Administrative Officer Î!laÚ~~) f}7Ú¡}¡/ Marilyn D. eck Director of Homes and Seniors Services 11/15/1999 15:18 1-519-631-2307 ELGIN MANOR PAGE 02 Nurse Practitioner (Realstered Nurse in the Extended Class) in Lana Term Care 1999-10-19 Role DescrlDtlon SUDDlement This document is a sUDDlement to the Nurse Practitioner (Registered Nurse In the Extended Class) In Long Tenn Care: Role Description. The term "Nurse Practitioner" refers to the Registered Nurse in the Extended Class as recognized by the College of Nurses of Ontario. It is to expand on the description of Registered Nurse in the Extended Class practice and provide applications of the scope of practice in the Long Term Care setting. The Nurse Practitioner practice approach is to provide or facilitate preventative, health promoting, curative, rehabilitative and supportive care that maximizes the individuals quality of life and comfort. Care involves defining and measuring an individual's strengths, potentials and health status. Care is provided by an interdisciplinary team with the Nurse Practitioner practice acting as the bridge between medicine and nursing. The Nurse Practitioner practice is an expansion of nursing ser\lices and shares some of the services that physicians offer. The Standards of Practice for Reaistered Nurses in the Extended Class emphasizes a primary health care approach to integrating these health care services. The Nurse Practitioner is not a physician substitute as both practitioners provide care from complementary perspectives with different scopes of practice. Examples of the primary role of the Nurse Practitioner In LTC. The Nurse Practitioner can provide client centered care with an increased range of nursing ser\lices including: · Pefformance of admission history and physical exams within sevan (7) days of admission; · Performance of annual history and physical exams; · Investigation of sudden changes in a resident's health status, including ordering of diagnostic testing; · Ordering of antibiotics for the treatment of infections i.e. urinary tract infections; in accordance with the Standards of Practice for Rec;¡istered Nurses in the Extended ~ · Collaboration with the family, the interdisciplinary team and the physician discussing the'resident's history, physical exam, differential diagnosis and the plan of care including investigations, treatment, education and follow-up care; · Collaboration with the family, the interdiscIplinary team and the physician discussing the resident's living conditions in the facility, including the technical aspects of care 1 4 11/15/1999 15:18 1-519-531-2307 ELGIN MANOR PAGE 03 2 r provision such as the nursing care involved in assisting the resident to get ready for an activity; and · Collaboration with the family, the interdisciplinary team and the physician discussing aspects of care related to supporting the cfients sense of self, Le., creation of a "home" environment for the client. Applications of Nurse Practitionér role In Long Term Care facilities The Nurse Practitioner practice offers enhanced nursing services in addition to the three controlled acts authorized to nursing in the Nursina Act (1991). The Nurse Practitioner has the authority to perform three additional controlled acts: communicating a diagnosis of a disease or disorder, ordering diagnostic ultrasound, and prescribing a limited range of drugs. As well, changes to other Acts authorize Nurse Practitioners to order specific X-Rays and laboratory tests, order respiratory therapy testing and treatments. and complete and sign medical certificates of death'. Ongoing changes in OHIP funding allo,^! Nurse Practitioners to order tests that will be interpreted by physicians, i.e. electrocardiograms. The Nurse Practitioner is: Examples of Nurse Practitioner autonomous decisions for: Authorized to place an instrument beyond > investigation of upper respiratory or the nasal passages narrowing, individual's urological symptoms larynx. or the individuals urethra for the > assessing and treating epistaxis purpose of assessment and treatment > ordering or performing urethral (includes the authority to perform catheterization, i.e., in and out for activIties for the purpose of assessing measuring residual urine, etc. and treating an individual, RN is limited to aS81stlng an individual with health management activities). Authorized to place an instrument or finger > performing a complete abdominal beyond an individuals anal verge or exam including a digital rectal exam artificial opening for the purpose of as part of an investigation of diagnosing and treatment (the authority to gastrointestinal or urogenital perform activities for the purpose of symptoms treating an individual or making a > ordering or performing treatment for diagnosis, RN is limited to assessing or constipation / fecal impaction assisting an individual with health manaaement activities). Authorized to place an instrument of finger > performing a vaginal exam with a beyond an individuals labia majora for the speculum and/or a bimanual pelvic purpose of diagnosing and treatment, exam as part of a health (authority to perfonn activities for the assessment or investigation of purpose of treating an individual or vaginal discharge or pelvic pain making a diagnosis, RN is limited to assessing or assisting an individual with health management activities t 1 5 ... ,..,--.--.. 11/15/1999 15:18 1-519-531-2307 ELGIN MANOR PAGE 04 ; -.', 3 Authorized to order electrocardiograms for > ordering an ECG on admission to patients In non-urgent, non-acute facility circumstances. > investiQation of chest cain Authorized to order respiratory therapy > ordering spirometry to evaluate testing. respiratory conditions and effectiveness of treatments Authorized to communicate health findings > communicating the diagnosis of and/or the diagnosis of a disease or respiratory tract infections, ear and disorder to the client and discusses the eye infections, urinary tract prognosis and options for treatment for infections, lacerations, extremity those conditions within the Nurse trauma, etc. Practitioner scope of practice to treat. Authorized to prescribe OTC Interventions may include pharmaceuticals and specific drugs as pharmacological, and/or listed in Appendix 2 of the Standards of complementary therapies, and/or Practice for Registered Nurses in the counseling for: Extended Class. > treatment of common infections > treatment of common skin conditions > immunization, Le., Tetanus, Influenza, etc. , Authorized to order respiratory therapy > ordering of ventolin in an acute treatments. situation and certain corticosteroids for maintenance therapv Authorized to make the independent > treatment of lacerations from falls, decision that suturing is required and to Le., suturing, except below the choose the appropriate suturing material fascia and except in cases in which and local anesthetic from the list of drugs there may be underlying damage in Appendix 2, Standards of Practice for Realstered Nurses in the Extended Class. Authorized to initiate intravenous therapy > treatment of dehydration and decide the type of solution, and the infusiOIll rate and duration. Authorized to order lab tests as listed in > ordering lab tests, i.e., CBC, ESR. Appendix 3 of the Standards of Practice glucose, creatinine, 812, TSH. for Registered Nurses in the Extended urine cultures, etc. Class. Authorized to order x-rays of the chest, > investigation of pneumonia ribs, arm, elbow, wrist, hands, legs, knees, > investigation of injury to extremities ankles and feet. after a fall Authorized to order a mammoQram. > investiaation of a breast lump Authorized to order breast ultrasound. > investiQation of a breast lump Authorized to order diagnostic abdominal > investigation of abdominal pain ultrasound. , NYD , .' Authorized to order pelvic ultrasound. > investioation of celvic Dain NYD 1 6 11/15/1999 15:18 1-519-631-23<17 ELGIN MANOR PAGE <15 Authorized to order an obstetrical pelvic ultrasound. * Authorized to complete and sign medical certificates of death when death is expected * Amendments to the Vital Statistics Act are expected near the end of August 1999. I I 4 .j' Rarely applicable to LTC *Nurse Practitioner to complete and sign a death certificate in specific circumstances, i.e., > there is a confirmed medical diagnosis; > there is a predictable pattern of decline; > the death was expected; and > there are no unexpected events or com lications. Expectations for Consultation with Examples of when a Nurse PhysIcians by Nurse Practitioners Practitioner needs to consult a Consultation can occur in a variety of physician for: an opinion and ways, for example, face to face, by recommendation; an opinion, telephone. or in writing. recommendation, and concurrent intervention; or for assuming primary responsibility for the client's care (transfer of care, i.e. hosoitalt When the diagnosis and/or treatment plan > health conditions such as: heart is unclear or beyond the scope of the disease, diabetes, COPD, stroke, Nurse Practitioner to determine. dementia, hypertension, depression, etc. > Nurse Practitioner may perform the follow-ups and monitoring in collaboration with phvsician When a client's chronic condition > health conditions such as: heart destabiJizes. disease, diabetes, COPD, stroke, dementia, hypertension, depression. etc. > Nurse Practitioner may perform the follow-ups and monitoring in collaboration with physician In potentially life-threatening situations. > depending on the client's advanced directives and if death is not expected in the plan of care 17 REPORT TO ELGIN COUNTY COUNCIL Homes Report #4 for November 23, 1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Purchase of Equipment for the Homes Date: November 15,1999 Introduction/Backaround: There are specific equipment needs for Elgin Manor and Terrace Lodge that have been suggested by the Supervisory Team of the Homes. As the budget for 1999 is in a favourable position, it may be timely to consider the purchase of this equipment from the budget to lessen the impact for Elgin Manor construction budget and for Terrace Lodge future budgets. Discussion/Conclusion: Elgin Manor: In one area of the Home, during the Bobier construction we trialed several models of whirlpool tubs and when Bobier Villa was opened, the tub was removed. It would benefit the residents now to have additional bathing units, and as well it would benefit the construction budget to have such an item purchased at this time. As well, there is a demonstrated need for a disinfecting unit, and as previously noted, this would aid the construction budget. Both these pieces of equipment could be moved to the new facility. Terrace Lodge: As part of the development of the nurses station on the upper floor, equipment is required to eliminate the need to travel to the lower floor to use that equipment. There is a need for a disinfector that would be installed on the upper north wing to provide access for such equipment. 1 8 REPORT TO ELGIN COUNTY COUNCIL Homes Report #4 for November 23, 1999 - page two The summary of the quotations received are as follows: Disinfector Unit & Supplier Quote Deko 190 E (Ekotek Globallnc) $11,500. + GST Kingflusher SLCD (Arjo) $11,993 + GST Typhoon Disinfector (Arjo) $ 12,335 + GST The unit "Deko 190E" would be the unit for purchase for Elgin Manor and Terrace Lodge. Tub Unit Arjo Canada has provided the units at Bobier Villa and have quoted on a Serenade Whirlpool with an Alenti Bath Lift including a scale. The quote is $26,700. We are very satisfied with these units and the service we receive. Our preference would be to purchase the unit, however, if directed by Council a trial of other units to provide a comparison could be done. Auto Scrubber All three Homes currently use autoscrubbers to assist with the cleaning tasks. There is a unit available that is beneficial to the dietary staff to clean under counters, etc. and there is no comparison unit for pricing purposes. 1 9 REPORT TO ELGIN COUNTY COUNCIL Homes Report #4 for November 23,1999 - page three Recommendation: THAT the Director of Homes and Seniors Services be authorized to proceed with the purchase of 2 Disinfecting Units at a cost of $11 ,500 plus GST; and 3 Auto Scrubbers at a cost of $3,099.93 each; and one tub unit at a cost of $26,700. Respectfully submitted: Approved for submission: S~ Mark G. C onald Chief Administrative Officer JrrtAAþx) (}tp / J: Marilyn D. Fleck Director of Homes and Seniors Services REPORT TO ELGIN COUNTY COUNCIL Homes Report #5 for November 23, 1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Purchase of 2000 Pens Date: November 15,1999 Introduction/Backaround: Recently, samples were received of a gun metal pen with 2000 etched on the metal and may be imprinted to personalize the pen. Discussion/Conclusion: Senior staff had an opportunity to view the sample and after some discussion indicated this would be an opportunity for the County to provide recognition of the beginning of the new millenium to Council, staff and visitors that might attend Council during the year 2000. Staff felt that the pens would be an excellent public relation/promotional item for the new Warden and County Council. The cost for 500 pens would be $2,228.64 plus shipping/handling. There are sufficient funds within the Convention budget of the County to provide for this expense. Recommendation: THAT the Director of Homes and Seniors Services be authorized to purchase the Gun Metal 2000 pen with personalization included at a cost of $2,228.64 plus shipping and handling, and that this expenditure be allocated to County Council's convention budget. Respectfully submitted: Approved for submission: ~ Mark. onald Chief Administrative Officer ------- Ôl~) f)]fßL Marilyn D. F eck Director of Homes and Seniors Services REPORT TO COUNTY COUNCIL FROM: Louise M. Eastbury, Human Resources Department DATE: October 25, 1999 SUBJECT: Software and Records Management INTRODUCTION/BACKGROUND Following the direction of County Council, staff members have investigated the costs associated with purchasing an automated records management system. As discussed with Council in October, some of the benefits of an automated system include: Increase staff efficiencv - staff will spend less time searching for missing or misplaced records, processing manual records, and posting manual systems. The information only needs to be entered once whereas manual systems require the same data to be entered as many as six times. Meet mandatory retention requirements - assures that the County meets its legal, operational and audit retention requirements. Protect vital information - all organizations must strive to protect their records against lost, disaster, etc. An automated program will help the County establish safe and responsible protection and policies. Greater Internal Control - the County's filing system is the heart of its administrative function. At anytime, responsible staff will know where a record belongs, who has it now, how old it is, and what type of record it is. DISCUSSION After all the records have been identified and coded there are actually three steps in the records management process. 1. Keeping active records in the departments that create them, for the length of time that is specified in the retention schedule. Once this time period expires, the records are considered to be inactive or obsolete. 2. Moving inactive records to an inactive record storage area for the determined length of time. Inactive records are those which are not needed on a day-to-day basis, but have to be kept to meet legal, fiscal and audit requirements and might still be needed for reference or guidance by the staff that produced them. 3. When the inactive records have exceeded their legal and operational retention periods as outlined in the retention by-law, they are considered obsolete and can be moved either to an archives or to an area for destruction. zz 2 The County of Elgin should purchase a records managemeut software program that can accomplish the following: 1. Dailv records manal!:ement - meaning the standard records management functions such as co-ordinating the use of documents, helping staff to find documents, keeping track of records retention schedules, running reports on what should be moved or discarded, and so on. 2. Document storal!:e and retrieval - each department has a large number of paper records. Some of this material could be scanned and stored in a computer database. This method of storage would also save wear and tear on original copies. All of us, at one point or another, have spent a great deal of time looking for documents that were created several years early, and had no ideal where to begin to look. 3. Archival storal!:e and retrieval - if a set of records is judged to be worthy of preservation in an archives, or is legally required to be preserved by the County, then the records should be easily accessible to Elgin County staff and to the public. The preferred solution would be to find a records management software program that will do all ofthe above, in a reasonable fashion and at an affordable price. A software application that will ensure information is available, preserved, and destroyed when applicable. The software should have the capability to manage records stored on all media based on legal, regulatory, operational and historic factors. By recognizing that all information is not created equal, the program should also have the capacity to assign cradle-to-grave handling instructions that include who keeps what, for how long, at what location (including cyberspace), in what form and format. The following programs have been reviewed: SOFTWARE COMPANY PRICE + TRAINING YEARLY UPDATES COMMENTS (tax not inclnded) (Approx.) THOROUGHBRED Windows based OPUS32 TECH 15,500.00 1,100.00 Networkable Windows based GAIN Networkable INFOFILE 20,500.00 2,400.00 Modnle based Windows based TRIM CSP SYSTEMS 29,000.00 3,320.00 Module based CONCLUSION The members ofthe Records Management Committee agree that by comparison the OPUS32 program would provide all the features and functionality that the County of Elgin requires: · Manage both paper and electronic based information . Protects the access to the information · Easily manages large volumes of information on an company basis · Provides quick access to information by those who need it 23 3 · Organizes and classifies information · Keeps track of all versions of each document · Provides the ability to search this information by words and phrases · Determines the useful life of all information · Lists the information that should be destroyed when it is no longer needed or required. FEATURES: Ý Opus32 uses 32-bit technology for fast access to MS WIN95 and later, can run on MS Access97, MS SQL, Oracle or any ODBC compliant DBMS. Ý The software comes with a license for 4 concurrent users. Ý Users can define the life cycle of an item whether it is date driven event driven or permanent. It can search by field, by event and allows multiple fields to be queried at one time. Ý OPUS has the capability of producing ad-hoc custom reports and customary standard reports. Ý The software will identify and track archival records into any location that we want - in storage, on display, etc. The application is fully capable of barcode tracking as well. STAFFING IMPLICATIONS: A present staff member who will be responsible for the co-ordination of records management, i.e. adding users to the system, changing the classification scheme and/or retention schedule when necessary and probably train new users. Other departmental staff members will use the system to create new file folders - the labels are a by-product of data entry. They will also use the system to search for records, etc. When the annual purge takes place, the system will provide staff with a list of what needs to be destroyed. A HUGE time saver. THE DOLLARS: The County can again apply to HRDC (Phase 3) for personnel to assist with the initial setup and data entry, and the cost ofthe actual software and training be included in the 2000 Budget. RECOMMENDATIONS THAT the recommendation of the Records Management Committee to purchase the OPUS32 Records Management software be approved in principle for consideration in the year 2000 Budget. H r ey J. U e ill, Ìrector of Human Resources &~ ~ Mark G. cDonald, Chief Administrative Officer IICTY JS _l\sYSIUSERSIEASTBULMlREPORTSlsoftwa55.doc 24 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: OCTOBER 26, 1999 SUBJECT: SCHOOL ZONE SIGNS AND CROSSWALKS AT PORT STANLEY PUBLIC SCHOOL Introduction In preparation for a sign replacement project in Central Elgin, existing signage conditions were analyzed to ensure they met current standards. The signage relating to the Port Stanley Public School was found to be non-standard. Discussion/ Conclusion There are three sets of school crossing signs (WC-2) and several sets of school crossing ahead signs (WC-2A) surrounding three crosswalks in the proximity of Port Stanley Public School. The Manual of Uniform Traffic Control Devices in conjunction with the Highway Traffic Act requires that to have a school crossing, the school or municipal authorities must have pledged in writing to have a Police Officer, a School Guard, or a School Child Safety Patrol monitoring the crossing at established times. A letter written by Engineering Services on March 1, 1999 to the Principal of the Port Stanley Public School outlined the existing conditions and possible solutions. The Principal wrote back on March 5, 1999 and confirmed that there are no school guards or school child safety patrols at the three crosswalks in question. The Principal also stated that she is in favor of removing all school crossing signs and replacing them with school zone signs (WC-101) at either end of the school area. Recommendation That.,with the concurrence of the Principal of the Port Stanley Public Schoolj 'I the Manager of Engineering Services remove all the school crossing signs and place school zone signs (WC-101) at either end of the school area. RE~:;-Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROS SUBMISSION ~ ALD CHIEF ADMINISTRATIVE OFFICER 25 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK ENGINEERING SERVICES DATE: NOVEMBER 12,1999 SUBJECT: AUDIABLE WARNING INDICATORS ("RUMBLE STRIPS") AT THE INTERSECITON OF SPARTA LINE AND FAIRVIEW ROAD Introduction On the Tuesday, September 28th session of County Council the following resolution was passed in regards to the newly installed rumble strips at the intersection of Sparta Line and Fairview Road: "THAT the Manager of Engineering Services be directed to experiment with noise dampening material to mitigate the effects of sound amplification on rumble strips at the intersection of Fairview Road and Sparta Line." Discussionl Conclusion Over the past few months staff has been researching alternative methods used by other authorities to effectively warn motorists of stop conditions. Information on rumble strips has been gathered from: the Regional Municipality of Waterloo, Alberta Transportation and Utilities, County of Middlesex, County of Oxford, and the Ministry of Transportation Ontario. It is in the opinion of the Engineering Services Department that any action taken to further reduce the sound generated from the rumble strips would damage or deteriorate the road surface and render them ineffective. The wheel tracks in the existing rumble strips have already been flattened out from normal traffic over the last few months and further flattening will continue in time. Current systems that are a few years old will be soon be receiving a re-installation to return their effectiveness. New installation methods are being explored by the Engineering Services Department to maintain their functionality and reduce sounds outside the vehicle. A new "milled in" model may be tested next year. Removing the rumble strips altogether (at an estimated cost of $3000) is not a favorable solution for Council to Consider for a number of legal reasons (see the CONFIDENTIAL legal opinion attached for complete details). Recommendation That County Council continues honoring their Rumble Strip policy and rumble strips at the intersection of Fairview Road and Sparta Line remain without action. REã~ SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES R SUBMISSION MAR ALD CHIEF ADMINISTRATIVE OFFICER 26 REPORT TO COUNTY COUNCIL From: Sandra Heffren, Deputy Clerk Date: November 15, 1999 Subiect: COUNTY COAT OF ARMS Introduction: Council directed staff to research the procedure and costing for a County Coat of Arms. Discussion: Attached is a step by step process to acquire a Coat of Arms. Initial discussion with the Canadian Heraldic Authority indicates that the present County Crest could be incorporated into the artwork. The final Coat of Arms would replace other County insignia that we presently use. Conclusion: Should Council wish to proceed with the acquisition of a County Coat of Arms, the County Crest, part of which has been used since 1852 and has great historic value, should be included in the final product Recommendation: At the direction of Council. <¿j~'8g~ S. J effre Deputy Clerk ~bm¡"¡O" M. G. McDonald Chief Administrative Officer 27 PROCESS FOR GRANTING A COAT OF ARMS 1. Petition the Chief Herald of Canada for the lawful right to "bear arms" 2. Request includes: Background information conceming the history, and terms of incorporation A copy of a current annual report and/or financial statement Copy of a resolution requesting a "grant of arms". 3. After assessing the community contribution made by the petitioner, a recommendation is passed to the Herald Chancellor/Deputy Herald Chancellor, who issues a warrant to the Chief Herald of Canada authorizing him to grant to the petitioner such heraldic device as the Chief Herald deems fitting. 4. A Heraldic consultant works with the petitioner to develop design concepts acceptable to the Chief Herald of Canada, who reviews and if approved, a sketch is prepared and sent to the petitioner. 5. Petitioner signs approval of sketch, or if changes are desired, notifies the Chief Herald whom, if in agreement with the changes, authorizes preparation of a second sketch. 6. Letters Patent for granting arms are issued for the petitioner. 7. The arms are entered in the Public Register of Arms, Flags and Badges of Canada and the grant is announced in the Canada Gazette. COSTS Processing Fee - $435.00 plus GST - unless additional research time is required and an estimate is provided, in advance, which is payable directly to the researcher Artwork - Artists are chosen by the Authority and cost is established before work begins. Cost for artwork is paid directly to the artist and normally ranges from $200-$500. Options for Final Documents Option 1 - Document - 1 sheet 22" x 30", heading and arms painted by hand in full colour; text in embellished calligraphy COST - $1,800 to $2,000 Option 2 - Document - 2 sheets 22" X 15", heading printed in colour; text produced by word processor; arms on a separate painting produced by hand COST - $900-$1,100 Option 3 - 1 sheet 22" x 15", heading printed in colour; text produced by word processor; arms painted by hand COST - $600-$900 Time for completion - approximately 12 to 20 months Estimated Minimum Cost including framing -$2,000 Estimated Maximum Cost including framing - $4,000 28 M~ TOUS CEUX QUI;:;,,:':;"::..::,: ¡"......"',.... ""'<~"'''<. ,'''''''r, "" ,,,,,,,,, "" "'-~""~ "-",~">,,,,t... ".",,," "-,,~,....rl,. <.~~,'~~, '........~I['[""""'r .,.~.. 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Notre objectif noiries de la plus haute ~ fm, nous visons la 1 de contrastes frappants e figures et de couIeurs. pter de restreindre VQS it les connaissances ert -conseil. OPTION I The text is inscribed in embellished calligraphy. All artwork is painted by hand by an heraldic artist. OPTION I Le texte, ca1ligraphié, est rehaussé d'enlullÙnures. Le travail artistique est peint à la main par un artiste héraldique. Approximately 56 em (22") high and 76 em (30") wide corps constitués ettre une demande de 7 r.q·...-.-~~· <._r_,_"",·._",,",,~_~~~ _'_,,__,__.~.'_~ 29 Environ 56 em (22 po) de hauteur sur 76 em (30 po) de largeur , I I I ~..¡""",,~><i A",.t~......",,<..,.r.. c<>,,,,'.L"~"<S"CInØt<¡HÀ JI! . J.:A NATION HURONNE WENDAT á" ~ THE HURON WENDAT NATION "'ß:?" 1'..1...."0;.0 ~<cøntr""y L..",,,~ ¡;"<..n"$r~"tl"$^,.."...ø X- T<!~~. ~~~-~~,.~,~ "'''''0"" ..,,~, ..,....",...""'''_'.....''.''"... .'.""," ,. """..., """"~""......'".'..r..'...T""'__.... -.."."......"""...".." 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Fl'". .,nd ¡bdS" ~¡.C.J.n"d",thi.'15t<lA)' ~f.hoI~ 1991. LN o H¡"~"t "'~"'''~f d,,(~n.od.o. Â-.;~( ì-~;Z;¡~~~<t, c!.i~( l.r.,I<I.<>fc~"A<b i ChA"r.li.~d'., 1(/;1. H,,,,!<I cl..nc~ll", aŸ?:'~ .: {þ;1!itZ {I ¿f'r~ )( DESSIN Ce dessin est créé à la main par un artiste et un calligraphe. 56 cm (22 po) de hauteur sur 38 em (15 po) de largeur I OPTION II n) PAINTING This painting is created by hand by an artis and inscribed by a calligrapher. 56 em (22") high and 38 em (15") wide 56 cm (22 po) de hauteur sur 38 cm ( 15 po) de largeur OPTION II (n) TEXTE DE CONCESSION Cette option comprend deux feuilles, telles que montrées sur ces deux pages. Le texte de concession est imprimé à l'ordinateur, L'en~tête et la première phrase sont pré~imprimées en couleurs, L'a:rtiste peut, sur demande, ajouter d'autres omements. OPTION II A) GRANTING TEXT This format comprises two sheets, as shown on these two pages. The granting text is printed by wordprocessor. The heading and opening phrase are printed in full colour. Upon request, extra decoration may be added by the artist. OPTION II (A) 56 em (22") high aud 38 em (15") wide A- ~:'::"UX'Q1JI DI1"""._~__ "'-*"- ~...--_.~~...._. I_._-....._..__.~... ~"'""""'''''''_TAM1U#I<W.'''_..J;_..._,.......'''' .../.M......_...,..,.-.(}otJo<...__..,...,... -"'--"-.--- _..,¡¡",¡t;._____ '-.-.-"-"" ~._--..- _...__....._~ ..- T':t:.I:!~:~OM . ......__cw:rn.c- .,__.....Ø><!_ <- ____<t'._c:-,.....~.,. _...__...."",.,.-...C1aIfIl_qc-io_. .....a"''''._'AlIllUSNMl__...'..."..._.... _...~"".¡::::::==;-::=';: --..----... _._.._-..,¡..."......,. -....---...- .-..........----, ,,~...-_.-.. --...-.--... _'f..u:JOalffOllt>Øf,UlJUD....U... -_.._*,--- ~._--_.._- ...-..-..-; ir~.....,,-,...,..._ 0<""-''-.''''''''.- ___...r_~ .~._..__.,:r_._ ,..'_..__.~._ 4r.ø:wx:uffOllRS'....IUD1«V._ """-"""-; =a"","_.r__..._ ...-.....-.............- _.C_........__..(_ ~..c__.rr_..- ~...-.,,-.._- __.._.....,*C_ -..-..--...... .........__II.._._.~ ",-"'---."--¡-' I......_-~·- _"IJW._"__.~ ,....--..-. r~__TAM1lUI1""V"'_ -,---...........-..... .------.... ---_.-~.._......- ._....I>I'__k....""'.. _._____....._-._._t.... _...._~,,__:l!l__:VO_......___ ~..:::""...;:::=~~.-=:~""':""...= 11-0..........__.__1>,...._:"'".:.,."'" ~__"'~..__,,_m. ~..:.::-~-=-~..;.:r-n:: _'''''~'''V_.._.._.._ _.-_.~ rx»M___...._.r_..........r_ .-,..-..--..--..-...... :r:-..:.::::.=:-==,:",,- ltiI'ØlO//QWI_.....-.........._.... ---~--"-,, --..-....- ~ú~.... -- .IJIlJ1I7IiIi&I.I__...__"...C»F _..."......_.......øoa<mJ.~ÞØ ,,,,",,,,,,,,""U""-__"JøþI _,,_...JJØ'_...... _.~......þ!d-.__... ..-..-......-.- .u/l)rI'HIIJIU.>.r__...J,......¡~ ,......_-..~-Q«Jk u....~..........¡_......._ H_~........~__ -""~-.."....._..... ~r/ON_,AJJ,lJZI1/AV__ --...---- W1f¥JlC1l'rrJ/:..._....._.-,¡.. ""......,....---- wu-.._'¡'"0.-' f'myC_þ ~~--"-.......-. ....-c-.._~............. _......_--~ .,_..__..__.rH.. -"'""'-Q.._...~...... __..........._,101;_..._....,. c-of-.....CJo<F_.rc-..... __...__.....ABOaAI'101< /JØ'AMtlJZlllOlU..._J-_ __""._.-_....¡N_ --.-...---...... -----,...-...--- .......--...---- ",__"'þ.o-_...-_ --..-..........-----,...--... ......._----.......-"'---- ._.......-___.wP._4IIIJ~"" Q¿,~ Ä OPTION ill In this format, the text is printed by wordprocessor on a sheet printed with the heading and opening phrase in full colour. The anns granted are painted by hand. Upon request, extra decoration may be added by the artist. 56 em (22") high and 38 em (IS") wide "'._..._,...,....._..._.._m._ .....__..."-___.r~...._ __þ__.....øoa<noN_'''''u.u:t1W1 .._---_.....'-...~~ (IIml_.,.__..._.....~H_~. __....."""of_.._......_....._ .....-""'-----_.....~_... ""__..__....~_.,H" -- fNTrmUtJJW~·..........~_~. ""'-"-"-"I_c,.o&"-__~. ------- ~. OPTION ill lei, Ie texte est imprimé à I' ordinateur sur une feuille'dont r en-tête et la première phrase sont pré-imprimées en couleurs. Les armoiries sont peintes à la main. L' artiste peut ajouter, sur demande, d' autres omements. 10 56 em (22 po) de hauteur sur 38 em (15 po) de largeur 31 REGISTR < In addition to granting al Canadian Heraldic Author register arms lawfully g; heraldic authorities of oth, PROC! The petitioner indicates hÜ ter previously granted ann: Chief Herald of Canada. 1 include a phrase stating tht (the particular coat of arm Heraldic Authority under] His Excellency the Govern The petitioner must provid · a colour photograph of tl arms and granting docun: · a curriculum vitae or cor society, municipality or c (This is required to assis petitioner's contribution and other details.) The Chief Herald of Cana< claim and may: · accept it; · require further proof; · requiIe the addition of di to individualize the ann~ · rule the claim invalid for Please keep in mind that s issued by certain fIrms do ment to arms. The Chief Herald of Cana acceptance of the petition Chancellor (the Governor or the Deputy Herald Chao REPORT TO COUNTY COUNCIL FROM: Sandra J. Heffren Deputy Clerk DA TE: November 8, 1999 SUBJECT: 2000 County Municipal Directory Backaround: Council's past practice has been to obtain quotes for printing 300 copies of the Municipal Directory with "month at a glance format". Discussion: We requested quotations for printing of the directory and received two responses (see attached). Recommendation: THAT we accept the quotation from Waite's Printing Service in the amount of $465.75 (lowest quote) for printing 300 copies of the 2000 County Municipal Directory with "month at a glance" format. 09.' 1L1'~ , S. J. Heffren Deputy Clerk ;VD Approved for Submission M. G. McDonald Chief Administrative Officer 32 QUOTATIONS FOR PRINTING THE 2000 MUNICIPAL DIRECTORY FIRM NAME NO. OF PRICE TYPE- SUB-TOTAL PLUS TOTAL COPIES SETTING TAXES PRICE WAITE'S PRINTING 200 $260.00 $100.00 $360.00 $54.00 $414.00 250 $282.00 $100.00 $382.00 $57.30 $439.30 300 $305.00 $100.00 $405.00 $60.75 $465.75 AYLMER EXPRESS 200 $391.00 included $391.00 $58.65 $449.65 250 $436.00 included $436.00 $65.40 $501.40 300 $480.00 included $480.00 $72.00 $552.00 33 Land Ambulance To: Elgin County Council From: Karen Dunn, Emergency Measures Co-ordinator Date: November 9th, 1999 Re: Striking the Land Ambulance Technical Advisory Committee INTRODUCTION: On June 8, 1999 Council directed staff to establish a technical advisory committee, with defined terms of reference, comprised of key stakeholders. The committee's purpose is to provide feedback and commentary on the main elements of a service contract, to investigate the current land ambulance service, and to comment on future land ambulance service delivery options available in Elgin and St. Thomas. DISCUSSION: After consultation with the current providers, ministry officials, base hospital representatives, and other municipalities, staff has determined that the Committee should consist of: (1) County Council Member (1) County CAO (1) Emergency Measures Co-ordinator (1) Manager of St. Thomas I Elgin General Ambulance (1) Owner of Rodney Ambulance Service (1) Hospital Representative (1) St. Thomas Paramedic Association Representative (1) SEIU Union Representative (1) Rodney Ambulance Staff Association Representative (2) Base Hospital Representatives (1) Ministry Representative (1) CACC Representative Other Advisers as Required (i.e. Treasury & Human Resources) 34 Report to County Council Land Ambulance Technical Advisorv Committee 2 Terms of Reference: Members of the Land Ambulance Advisory Committee are requested to assist and provide input on the following: 1. To advise and comment on the current and future delivery options. 2. To provide feedback and commentary on the main elements of a service contract. 3. To comment on related ambulance services including but not limited to dispatch, vehicle replacement, and level of service. 4. To operate on a consensus basis. 5. To elect a chairperson for the and Ambulance Technical Advisory Committee. 6. To assist as a sounding board to County Council when required. 7. To help establish an Elgin/St. Thomas Land Ambulance Service prior to December 31, 2000. RECOMMENDATION: THAT the staff be permitted to strike the Land Ambulance Technical Advisory Committee, as detailed in this report. ~~ Emergency-Measures Co-ordinator C~Offi"" 35 To: Elgin County Council From: Karen Dunn, Emergency Measures Co-ordinator Date: November 9, 1998 Re: Emergency Planning Agreements Introduction The Emergency Planning Committees throughout Elgin Municipalities have been strategizing to determine potential locations for evacuation centres and emergency operations centres that may be required in the event of a peacetime emergency. To reduce the impact an emergency may have on privately owned venues, the committees have tried to limit the locations to municipally or publicly owned buildings; however, in some cases better options are available through other agencies. Discussion Staff have investigated and written contracts to enter into agreements with the Thames Valley District School Board to use their facilities as evacuation centres, and with the West Lorne Legion to use their facilities as a County Emergency Operations Centre in the event of an emergency. The draft agreements have been reviewed and approved by the County Solicitor and the County Insurance Company. The purpose of these agreements is to establish an understanding from both parties that we will be entitled to the use of their facility(s) if need arises. Recommendation THAT the Warden and the Chief Administrative Officer be authorized to sign agreements with the Thames Valley District School Board and the West Lorne Legion to utilize their facilities in the event of a Peacetime Emergency. ~ Karen Dunn, Emergency Co-ordinator -4&) Chief Administrative Officer 36 Land Ambulance To: Elgin County Council From: Karen Dunn, Emergency Measures Co-ordinator Date: November 5th, 1999 Re: STEPS (St. Thomas - Elgin Patient Shuttle) INTRODUCTION: The St. Thomas - Elgin Patient Shuttle (STEPS) emerged in May of this year with a mandate to provide a non-emergency patient transfer service to citizens of St. Thomas and portions of Elgin County (see attached STEPS Project Evaluation Report). The intent of this service is to reduce the cost of non-emergency transfers (currently being provided for by the ambulance service), and to make Elgin-St. Thomas ambulances more readily available for emergencies. To date, this service has been overseen and administered under the direction of the St. Thomas Engineering and Transportation Department. The current STEPS project has been funded through the Ministry, City of St. Thomas, and County of Elgin. Approval of funds for the City and Provincial portions of the program has been granted, and to continue this service until March 2000 the County portion of $32,760.00 is required. The purpose of this report is to analyse the viability of the STEPS service, and the impact it could have on the St. Thomas - Elgin General Ambulance Service. DISCUSSION: The Ambulance Act requires the County to provide the same level of response times attained in 1996. Ongoing discussion with the Manager of the Elgin-St. Thomas Ambulance Service, and preliminary analysis of the service, indicate that staffing patterns and vehicle utilization cannot be reduced if we are to meet the requirements of the Act. These discussions and analysis have also indicated that the current STEPS program is not hindering the present service. Based on the requirements of the Ambulance Act, the recent recommendations of the IBI report indicate that an additional vehicle and staffing is required to provide adequate coverage to the citizens of this service area. At the present time, the STEPS program and its coverage area is not large enough to replace the needed additional ambulance. STEPS acquisition of an ambulette and their recent proposal to increase coverage to a London hospital may reduce the number of non-emergency calls the ambulance service is ~ 37 Report to County Council STEPS 2 receiving; however, until this service becomes more firmly established, it is premature to determine if the service will eliminate the need to provide an additional vehicle and staff. County staff are working with and monitoring the ways that London - Middlesex are rectifying the problems they are encountering. These problems include ways to reduce costs incurred when other municipal services answer calls within their boundaries. The St. Thomas - Elgin General Ambulance Service has a high call volume within the London - Middlesex jurisdiction, including London. The decision of Middlesex whether to continue with our services or find an alternate solution will greatly impact the call volumes we receive. The proposals in the attached STEPS Evaluation Report speculate that STEPS will be able to provide monthly service to approximately 140 non-emergency transfers to and from St. Thomas, portions of Elgin County, and London via taxis and the newly acquired ambulette. Once the proposed additional services are incorporated, and once London- Middlesex has determined how they will control their non-emergency transfer patients, we will be in a better position to determine the need for an additional vehicle and the viability of the STEPS program to our ambulance service. STEPS may be a temporary solution to alleviate the present non-emergency patient transfer call volumes. RECOMMENDATION: THAT the request by STEPS for additional funding of $32,760 be approved which will allow STEPS to continue to operate until March, 2000; and THAT the St. Thomas Engineering and Transportation Department be advised that County support is temporary until March, 2000, pending the outcome of future decisions made for the provision of the ambulance service in Elgin I St. Thomas. ~ Emergency Measures Co-ordinator ~ Chief Administrative Officer --- 38 JOHN G. DEWANCKER, P.Eng. Director of EnvironmenÚll Services All correspondence to be addressed to: PO Box 520 ~ City Hall Annex St Thomas, Ontario N5P 3V7 Telophone (519) 631-1680 Fax (519) 633-9019 PETER HEGLER, MASc. P.Eng Manager, Engineering & Transportation The Corporation of the City of St. Thomas October 26,1999 File No. 05-051-03 Mark G. McDonald Chief Administrative Officer County of Elgin Administration Building 450 Sunset Drive St. Thomas Ontario N5R 5V1 Re: CTAP, St. Thomas - Elgin Patient Shuttle Projects St. Thomas - Elgin Patient Shuttle Projects (STEPS) was initiated as the Elgin/City's Phase II CTAP (Community Transportation Action Plan) project during the early spring of this year, with the intent to detennine the feasibility of providing a low cost alternative for transporting medically stable patients who would not require an ambulance but who currently use the ambulance service for their transportation needs for the lack of a low cost alternative means of transportation such as STEPS. Since the responsibility for total funding of ambulance service now rests with local government, this demonstration project is very appropriate since it provides a transportation model that when adopted by local government, would allow for a more efficient use of the existing ambulance service and assist in avoiding future increases in the capital and operating needs of this service. The attached report provides a summary of the findings, actions and recommendations by the STEPS Planning Group. Recommendations by the planning group are included in the report and have been repeated below. 1. That the funding partners - CTAP, St.Thomas and Elgin County - authorize the STEPS project to continue beyond September 30, 1999 until such time as its funding is exhausted, or new funding is secured. 2. That the STEPS Planning Group seek funding to extend the demonstration Project ITom October 1999 through March 2000. During this extension period, STEPS would introduce ambulette (stretcher service) and service to London, providing a fuller demonstration of the concept, and would acquire operating experience in the winter , 39 season. The cost of the six month extension would be $64,600.00, of which service fees would be $44,688.00, and project management costs $19,925.00 It is proposed that the requested funding allocation would be split between the Province, City and County. The Provincial share of $10,000.00 would be funds which currently remain unspent and which the STEPS program would loose if the project where not extended, has been approved by CTAP pending the funding support by the two municipalities of Elgin _ St.Thomas. The City ofSt. Thomas has been asked to allocate $21,840.00 of the projects extension costs. The STEPS Planning Group is requesting $32,760.00 as the County's share of the project extension costs. As mentioned in the attached report, this expenditure would prove to be very worthwhile as it would help avoid the purchase of a new ambulance as recommended by the lEI report and avoid the need for additional crew at a total estimated annual cost of$120,000.00 The cost for overall ambulance service in 2000 would therefore be less given the approval of this project. Mr. Charles Fitzsimmons, Transportation Consultant with Techknowledge Consulting and facilitator for the STEPS projects and other members of the STEPS Planning Group would be pleased to attend your next council meeting to present this Elgin - St. Thomas Community Transportation Project and assist with any questions or concerns County Councilors might have. Respectfully submitted on behalf of the STEPS Planning Committee, JOh~kkE~ Director Environmental Services cc: Members of the STEPS Planning Group Mr. Charles Fitzsimmons, Transportation Consultant, Techknowledge Consulting John Roberts, Transportation Coordinator, City of St. Thomas 40 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DA TE: November 18th, 1999 SUBJECT: LANDS OF DALEWOOD INTERSECTION AGREEMENT Introduction: The attached resolution was endorsed by County Council at its meeting held on July 2ih, 1999. Since that time, staff and the County solicitor have been finalizing the terms of an agreement with the City of St. Thomas, relative to intersection improvements at Ron McNeil Line and Highbury Avenue. Discussion: The County Solicitor is now satisfied that the agreement captures the intent of the Council resolution and recommends it for execution, subject to the appropriate by-law being passed. The City has agreed to reimburse the County for all costs including legal, engineering and administrative services incurred. The only "wrinkle" in the agreement relates to security. Under normal circumstances the County would require security, but in this case, our agreement is with the City of St. Thomas. The City has confirmed that it holds full security with the developer for the intersection improvements, including signalization. The only other matters requiring Council's attention are the completion dates. Due to the timing of approvals and the construction schedule it is necessary to amend Council's original resolution of July 2ih to reflect a new construction timetable. That is, the intersection improvements shall be made by no later than July 31, 2000 (instead of January 1, 2000) and the traffic signals shall be installed by no later than January 1 st, 2002, with the County retaining the right to require earlier installation on (6) months' written notice to the City should the traffic volumes warrant earlier installation. Conclusion: The agreement between the County of Elgin and the City of St. Thomas regarding specific intersection improvements at the junction of Ron McNeil Line and Highbury Avenue is ready for execution. 2 Recommendation: THAT the resolution dated July 2yth, 1999 regarding the proposed development on the Lands of Dalewood be amended in articles 1 and 2 by substituting the following date in article 1, "July 31, 2000", instead of January 1, 2000; and, in article 2, adding "with the County retaining the right to require earlier installation on written notice to the City; and, THAT the Warden and Chief Administrative Officer be authorized and directed to sign the agreement, subject to the passage of the appropriate by-law. All of which is respectfully submitted, Mark G. , Chief Administrative Officer. Development on the "Lands of Dalewood" (Ron McNeil Line and Hiç¡hburv Avenue) - Manaqer of Enqineerinq Services Councillor Habkirk questioned why it should be the County's responsibility and not the City's to pay ongoing maintenance and hydro on the lights, when this project does not benefit County residents. The Chief Administrative Officer indicated that although we cannot charge for maintenance through development charges, staff will pursue and negotiate, by way of a letter of understanding, with the City to pay such costs. Moved by Councillor Habkirk Seconded by Councillor Rock THAT the County of Elgin approve the proposed development on the Lands of Dalewood according to the following terms and conditions: 1) That intersection improvements be made at Burwell Road and Ron McNeil Line on the approval of the Manager of Engineering Services; and completed by January 1, 2000. 2) That traffic signals be installed at Burwell Road on the approval of the Manager of Engineer Services; and be completed by January 1, 2002. 3) That the developer "up front" the costs of the Impact Study. 4) That the County be reimbursed for all necessary expenses associated with these improvements. 5) That the Warden and CAD. be authorized to sign the necessary agreement with the City of St Thomas to recover approved costs. - Carried. REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: NOVEMBER 22,1999 SUBJECT: ROAD CLOSING - MUNICIPALITY OF BAYHAM Introduction The Municipality of Bayham wishes to close a road allowance. Discussion/ Conclusion That the County of Elgin has no concerns to the Municipality of Bayham closing the following road allowance; River Street lying north of Chapel Street, Registered Plan #54, Geographical location Village of Vienna and all of the Alley lying between Lots 3 and 4, North of River Street, Registered Plan #54, Geographic location Village of Vienna in the Municipality of Bayham. Recommendation That the County of Elgin has no objection to the Municipality of Bayham closing the following road allowance; River Street lying north of Chapel Street, Registered Plan #54, Geographical location Village of Vienna and all of the Alley lying between Lots 3 and 4, North of River Street, Registered Plan #54, Geographic location Village of Vienna in the Municipality of Bayham. RE~ECTFULL Y SUBMITTED UM ~lIz~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 3ÚSUBMISSION MARK LD CHIEF ADMINISTRATIVE OFFICER COUNCIL CORRESPONDENCE - NOVEMBER 23. 1999 Items for Consideration 1. Honourable J.S. Gilchrist, Ministry of Municipal Affairs and Housing, with correspondence acknowledging that Ms. Eva Tippel is no longer able to serve on the Board of the Elgin and St. Thomas Housing Authority. (ATTACHED) 2. Doug Mumford, Warden, County of Hastings, with a resolution regarding the conveyance of recreational "Hunt Camps" on Crown Lands to individual landowners. (ATTACHED) 3. Bryce Sibbick, Cowan Public Entity, Frank Cowan Company Limited, regarding the County's interest in the purchase of insurance in conjunction with lower-tier municipalities. (ATTACHED) 4. Bryce Sibbick, Frank Cowan Company Limited, regarding a rate stabilization plan. (ATTACHED) 5. Sam Synard, President, Federation of Canadian Municipalities, with an application for FCM Municipal Me-mbership: (ATTACHED) I, Village of Fenelon Falls, with a resolution concerning the shortage ily Physicians. (ATTACHED) 41 r , Ministry of Municipal Affairs and Housing Office of the Minister Ministère des Affaires municipales et du Logement Bureau du ministre 'f¿~ ,l ~i~ ."""", ::;Ontario 777 Bay Street Toronto ON M5G 2E5 Tel (416) 585-7000 ì77 rue Bay Toronto ON M5G 2E5 Tél (416) 585-7000 ~\ ~-;~~~~~-~~·-\~·~:1\ \ . '--'- , >' August 24, 1999 ~- \ \ , '... -.... ~' ¡:"Ij(; '.:.,; \ ,- .,,-.,,\ \. L':~ ~::>.:_~ Ms. Eva Tippe1 212-45 St. Anne's Place St. Thomas ON N5R 2W6 Dear Ms. Tippel: I have been advised that you are not able to continue as a member of the Board of the Elgin and St. Thomas Housing Authority. I would like to take this opportunity to express to you my sincere appreciation. and that of the Board of Directors of the Ontario Housing Corporation, for the very valuable service you have rendered to your community through your work with this authority. Please accept my best wishes for success in your future endeavours, and my gratitude for the many hours of dedicated work you have contributed to the Elgin and St. Thomas Housing Authority. \ i \ 1. S./(Sthe) Gilc st' Mini'S'ftr 42 COMMENTS ELGIN AND ST. THOMAS HOUSING AUTHORITY STATUS REPORT AS AT September 1. 1999 - - LEVEL OF ELIGIBLE FOR YEARS MEMBER R"","NnNG =j;VCRNM'N' REAPPOINTMENT SERVED VACANT - Joanne Brooks St. Thomas Municipal June 30, 2000 2 - Yvonne Harris (chair) St. Thomas Municipal December 3 5 2000 Please seek replacement nomination from the Aylmer area 1999 31 August Eva Tippel Aylmer County 5 -- - Donald H. Page St. Thomas County September 30 2 2000 -- - Harry Mezenberg Rodney County March 31, 2001 2 -- ¡¡¡QM¡¡;¡M;®d~¡¡¡~¡¡ijIIgn ~~!1'm!1¡¡M~~tl¡t¡lt¡tì' t~¡¡¡îí~I!n :::: .;.: :::: ..þ. ~U¡¡~BBW'M~!íWH¡8~~! î&~~i¡;g~¡I'iM¡W¡¡t!n ~¢'ai~~~t'I'¡¡tlntìI IN î&IIH~a;"~mltH;';¡;t;'¡ìltŒ §m1t¡:¡l1#M~Fn+r,; 1'I~¡¡';if~!;;m:,¡ŒH ' ..,.H..,...................... 8 members WM. BOUMA, A.M.C.T. ~ ClERK-AD.\.tINISTRATOR 613-966-1319 Fax: 613-966-25ï4 COUNTY ADMINISTRATION BUILDINGS POSTAL BAG 4400 235 PINNAClE ST. BElLEVillE· ONTARIO K8N 3A9 COUNTy OF HASTINGS November 5, 1999 "WORKING AND GROWING TOGETHER" Honourable John Snobelen, Minister of Natural Resources, 6th Floor, Room 6301, Whitney Block, 99 Wellesley Street West, Toronto, Ontario, M7A lW3 NOV 12 Dear Sir: RE: Conveyance of Recreational "Hunt Camps" To Individual Landowners Attached is a resolution passed by the Council of the County of Hastings regarding the Ministry of Natural Resources' proposal to sell hunt camp properties currently located on Crown Lands to individuals. The Crown owns large areas of Hastings County. Many hunt camps have been established on these lands and maintained through lease agreements with the Crown. County Council is alarmed by the Ministry's proposal to sell the properties occupied by hunt camps to individuals. The creation of private lots in remote areas is contrary to the policies of the County Official Plan and, in fact, the Provincial Policy Statement itself, which discourages the establishment of development and land use patterns which may cause environmental or"public health and safety concerns. Council is very concerned about the implications of this proposal for municipalities, which are responsible for the provision of emergency services. It is also a concern for the local Building Officials, as the comprehensive 20ning By-laws generally require a lot to have direct access onto a maintained municipal road to be able to qualify for a Building Permit. How are they to treat applications for new hunt camps or for reconstruction or expansion of existing ones? This proposal seems to encourage the type of development that the province, through the Ministry of Municipal Affairs & Housing, has always discouraged on the basis that it could create pressure for the provision of services that local municipalities cannot afford. Hastings County Council therefore wishes to register its objection to the sale of recreational camps without due consideration of the Provincial Policy Statement, the Official Plan and the local municipal Zoning By-laws. Sincerely, i· Y- #( .....'. / ,----7 / / /~ --7-r"'k . - Doo "m~ro, ¡; Warden 44 /. MEETING OF THE COUNCIL OF THE COUNTY OF HASTINGS SPECIAL RESOLUTION Belleville, Ontario October 29, 1999 MOVED BY: ) SECONDED BY: /J L-{J..k:t ¿)cJ.uJ Council has considered the proposal of the Ministry of Natural Resources to subdivide Crown Land for the purposes of conveying recreational "hunt camps" to individual landowners. WHEREAS the Provincial Policy Statement, approved by the Lieutenant Governor in Council, Order in Council No. 764-96, issued under Section 3 of the Planning Act established, "Section l.l.l.f) Development and land use patterns which may cause environmental or public health and safety concerns will be avoided, ..." AND WHEREAS The Official Plan, Approved by the Minister of Municipal Affairs and Housing in May, 1985, establishes that, "12.3.2(i) Isolated residential development will be discouraged... (iv) Limited service residential consents may be permitted on private right-of-ways, seasonally maintained municipal roads or with water access..." AND WHEREAS the Comprehensive Zoning By-laws of the local municipalities in the County of Hastings in general require a lot to have direct frontage on a maintained public road or a legally established right-of-way to qualify for a building permit; NOW THEREFORE, County Council resolves as follows: THAT the Minister of Natural Resources be informed of the County of Hastings' objection to the sale of recreational camps without due consideration of the Provincial Policy Statement, the Official Plan of the County of Hastings, and local zoning by-laws. 45 (5 COWAN~ Public Entity ! ¡ .. I Frank Cowan Company LImIted I 4 Cowan Street East f Princeton, ON NOJ 1 VO t . ww\v.frankcowan.com i; ~<- ,- OCT 2(:) ¡~~9 nl'.J"> ·,,,,~,~'¡.:r~ t],;'SnE'¢ iN]Jf:':i 1 800 265 4000 T! 519 458 4331 PI 519 458 4366 October 22, 1999 FAX - (519) 633-7661 original to follow by mail Sandra J. Heffren, Deputy-Clerk Corporation of the County of Elgin 450 Sun8et Dr. St. Thomas, ON N5R 5Vl CanadaJ's -Insurance & Risk Specialists RE: Insurance Program Dear Sandra: This letter is further to our recent meeting at which time you expressed Council's interest in investigating the possibility of purchasing insurance in conjunction with the lower tier municipalities. The following is a list of factors that would have to be considered. 1. The limits of liability and coverage for all municipalities would have to be the same. 2. Renewal date would have to be the same for all municipalities. 3. The deductible would have to be the same for all municipalities. 4. There should be one administration for claims. 5. There should be centralized risk management. 6. A self insurance fund should be set up with some way to fund it on a pro rata basis for lower tier. Concerns . 1. Who administers claims under the deductible? 2. Will the municipalities with a good claims experience subsidize those with a poor experience? 3. A commitment would be needed from all of the municipalities in the County. I would suggest the following steps be taken. 1. A meeting with council to discuss the pros and cons. 2. A letter be sent to each municipality to detennine if there is sufficient interest to proceed. Please advise if council is still interest in starting the process. Yours very truly, FRANK COWAN COMPANY LIMITED Idd ~~ ~ Bryce Sibbick 46 FILE No. 985 10/26 '99 11:28 ID:FRANK COWAN CO-PRINCETON 519 458 4366 PAGE 1 __Uh_'_"__'_'" _...._-- 6 COWAN'" ----- Public Entity Fra!\k CðWliI\ Cnlhf!llUY LimilgcJ 4 Caw:\.o ~Jfl.'t:! &11.;1 PrincoTO\, ON NQJ ! va \\1\.>.'\01. r(ankéQw;W .'al IlL ! 800265 4000 TI 51? 458 43:31 F/51!) 4:18 436G Canada'. InaurÐnce & Risk Specialists October 25, 1999 BY FAX (519) 633-7661 Mr. Mark MacDcmaJd, Administrator/Clerk, Corporation of the County of Elgin, 450 Sunset Drive, ST. THOMAS. Ontario. N5R5Vl Re: Rate Stabilization Plan Dear Mr. MacDonald: During the last two years we have experienced very son market conditions in the insurance industry. The result has been substantial price reductions, extreme competition, and the entry ofnew players offering municipal insurance in Ontario. Prices cannot continue to fal!, and many of our clients have indicated an intere~i in securing price stabi1ity in order to lock in current rates and secure a longer term market. It is impossible to predict market conditions, however experienced municipal insurance carriers know that current premium levels cannot be sustained in the longer term. [n response we are suggesting that the County of Elgin and the Frank Cowan Company agree to a 3 year policy commitment to be renewed annually with the tallowing guarantee: A 5% reduction for this policy term. No increase in rates provided that favourable claims experience continues. A 5% premium reduction to be applied to each of the next renewal terms. if your incurred loss ratio does not exceed 65%. The above offer must be subject to two conditions: Any material chWlge in risk, additions/deletions of physical assets wi]] be taken into consideration upon renewal. Continued.. . 47 FILE No. 985 10/26 '99 11:28 ID:FRANK COWAN CO-PRINCETON 5194584366 PAGE 2 October 25, 1999 Page 2 Our re-insurers may be affected by global market conditions or recent world disasters. These factors are beyond our contro! and may impact re-insurance conclitions and coverage. Although we are confident that our markets will continue with current coverages, we will need to consider any dramatic change in marketp!ace conditions, or withdrawa!lreduction of cover by re-insurers. In addition to the savings created by the rate stabilization plan, we confmn this additional service: We will be pleased to sit down with administration concerning recommendations to be presented in our risk management audit. Since the County tendered last year for a two year period, you would also have the option of renewing at Jast year's rate for one year (no reduction). If you have any questions in regard to this seTvice commitment, please do not hesitate to call. Yours sincerely, FRANK COWAN COMPANY LIMITED BS/jmb ~~~ Bryce Sibbick 48 _F~dera~íon: ÒfCanaâiaIl,Muriiªpalitiês Fédér,:tion.ça,nadie!l~~desm~icipalités !1~ NDV ;,: October 26,1999 . Deputy 0aÿ?r~am ~~ard MaTystown; N~,,:,f~und¡'~ncla:ndoLabr;;.dor Presidc:nt Président" Warden Rien VanBrenk County of Elgin 450 Sunset Drive . St. Thomas ON N5R 5V1 Cou.r;cillorJd·a~ne Monaghan " ..... .c'·: . ". " ._., I(itima~,..BrWs~Solumbla FîrstVièe':'President P¡'eI11iè~e. vIi:e-présidente Warden VànBrenk: CquncillorJack!-ayton :.rOT~nto,O~tar:iQ Secorid' Vite- President Deuxi~iné- vjœ-présidenr I wou'ldlike to thank you for attending yesterday's dinner reception at Café Henry Burger in Hull. It is important for me, as President of the Federàtion of Canadian Municipalities (FCM); to tOLlch base in this . fashion with my colleagues, It reinforces the many common threads we share as leaders of mùnicipal governments. Your input and participation were greatly appreciated. Our evening together re-emphasized, in my mind, the old adàge that, there is strength innLlmbers. All too often we face our challenges alone and without support, even if it is available. ' Perhaps part of the pmblem has to do with the sheer size of our country. ,It has always been a challenge to bring our many'disparate regions together. In part, that is why I find myself at FCM. . Ald"rm~~.J~h~_S.~hniai Calgary, Nberfa Third Vîn~.:;Þ~e:sident Troisiè!]:1e vice-présidcnt ;. Maiæ suppléant Ctåude Caiitin Québec-(Québe'c) Présîdt:ntsòriant Past-Prêsid'êrit ]ames,WKllight Excçùtive Director ~iro;cteur géû'éi:a] - '.' . . 'Unity, however, comes through commitment. My commitment to my community brought me into municipal government. My corr¡mitment to municipal governance, and all that it ehtails, brought me to FCM. As the nafjonal voice promoting oúrinterests for almost one hundred years, it has stood the tesrof time. And now, more than ever; we need FCM to move the municipal agenda forward into the nextmiIlennium.. .-:.... , . , ., I hope can count on your support to help FCfy1become a stmrìger and more united voice for municipal governments into the next century. My objective as FCM President is to achieve the 1.,000 member mark bèfore the end of my term. We are almost there and with your commitment wec~n reach this goal. . 49 (Ð ,24~rue-C¡àreriC~Stn~et;:bttawa, Óritårio::lPN 5P3 .,.:" ;r~leP?Oflelféléph~~e)_()p) 241-5221· Fa#élé~opie~r: (Ü3) 241;,07440 lnte~~tî0ruù bffice!Btfieauin~ernationat Tel~Phon~If~léphone;.(613).241-84?4. FWTélét_OPîe~r: (613) 241;7111' www.fcm.C:a . < - -2- . Attached is a list of.three Of FèM'shlost significantachièveiy¡ents .' . and the average revenues they genèrated fo(mtmicipal governments . . across Canada. çompensatiorì for use of municipal rights' of way, a new' . costcshare.d infrastructure program and improved legislation on federal, paym,ents in lieu Çlf taxes are current priorities, . FOr your convenience" ", we' hav.e,' inèluded an Application for FCM Municipal Membership, which , aJso highlights some of the benefits of membership. ,If your Council has n.ót yetp'assedthe resólution forFCM Municipal . .' Membership, please do so soon" There is strength in numbers. But strength needs unity.' .' , .J.... . " . -. Yours sincerely, . - .' : . ),~;> ,-, Sam Synard . President . . . . ;', , . . . so. , . Average.Revenues Generatêdfor·. Municipa.l GOVE! rnl'11 {i!nts · by FCM Si nçe 199.0." (throughthë.GSTRebate,PILTs, CIWP) . . - . - . , . - . Population' . . Average Revenues Gener";ted Per Capita Per Year Since 1990 . -.- _:. -'. .;. -:'.- GST Rebate $16.67 . . Paymentscin . lieu of.Taxes . $17.00 Canada Infrartrúcture . Works Program (I 994-98) . '$32.00 . ,'- '.', ,,- '" " ", ',.' ';," -- -- . -','; -',' " -', ,,' - -, Average Revenues Generated by Population Per Year Since 1990 . - , , . , ,'. . . ' - "', - -', '.' -' -. - . -' -' . - '-, - . , - .', . o . 2,000 2,000 . 5,000 5,000.. 10,000 10,000 . 25,000 25,000 . 50,000 . 50,000 . 100,000 100,000 ... 250,000 250,000 . 500,000 500,000 ..2.000.000 ...0 . $33,340 . . $33,340 . $83,350 . $83,350 . $166.700 $166.700. $416,750 $416,750 . $833,500 . $833,500 .$1.667,000 $1,667,000 . $4,167,500 _ $4,167.500 ... $8,335,000 $8,335,000 . $33,340,000 o ~ $34.000 _. $34~000 . $85,000 . . $85,000 . $170,000 $170,000 .. $425,000 ." '. -' '," ¡ $425,000 . $850.000 . - , . $850,000 . $1,700,000 $1.700,000 . $4,250,000 $4,250,OÓO .. $8.500,000 $8,50Ó,000 ~. $34,OÒO,000 . '0. $64,000 $64.000 . $160,000 $160.000". $320.000 $320,000 . $800,000 .'. . '. ' - $800,000 ... $1,600.000 . $1.600,000 . $3;200,000 $3,200,000 . $8,000.000 $8,000,000 . $16,0()0,000 . $16,000,000'~ $64,000,000 Population . . Total Average Revenues Generated Per Capita Since 1990 , - - . " ,- . . ,- : - . '-'-, " . .. . - . - - "', GST Rebate} . , . . .'. J:'ayments in lieu òfTaxes. $496.70 Can,!da Infrastructure Works Program (/994-'8) .... -' ...',,'.. ',,,':.,, " -'" ' .' Total Average Revenues Generated by Population Since 1990 . - -- '-.' .' c. . . "'. ' , . O. . 2,000 2,000 ... 5,000 5,000 .10,000 10,000 . 25,000 . 25,000 .50,000 50.000 . 100,000 100,000 . 250,000 . 250,000 .. 500.000 " 500.000 . 2,000,000 o . $993,400- $993,400 . $2.483,500 . -' - .',. $2A83,500 ... $4,967,000 $4,967,000 .. $12,417.500 $12,417,500 . $24,835,000 $24,à35.000 .$49,670:000 . ,- - $49,670,000 . $124,175;000' $124,175.000 ;. $248,350,000 $248,350,000 . $993.400.000 - ,- - Total Revenues Generated for all Municipalities . in Canada Since 1990 = $14.3 Billion, - . - , - -- - , .. - . . . . . c , ,,' . _ _ , ---. " Figures for PaymentS in lieu of Taxes and/or the Canada Infrastructure WorIès. Progmm - - - - - -' " - - .- may be higher or lower for you... municîpality, or may not apply. . 5J Federation of Canadian Municipalities Committed to Ensuring Municipal Governments Remain Strong Application for FCM Municipal Membership Contact Information Name Title Municipality Population Total Annual Budget Address E-mail Address Province Postal Code Phone Fax Web Site Payment of Membership Fee* The base fee is $1 00 plu~ 9.8¢ per capita annually with a minimum of $275. Calculation of Fee: $100 (BASE FEE) + (9.8¢ x TOTAL POPULATION WITHIN YOUR BOUNDARIES) = Total Make cheque payable to the Federation of Canadian Municipalities: 24 Clarence Street, Ottawa, Ontario KIN 5P3 * Save through collective membership. When a second tier government joins FCM, all municipalities within its jurisdiction also become full FCM members. The $100 base fee is paid only once. Quick Summary of Member Benefits . FCM publications for all members of Council and senior administrators . Free bi-monthly copies of Forum, Canada's national municipal affairs magazine . Frequent updates on evolving municipal issues through Broadcast Fax and FCM's Web Site . Full voting rights at FCM's Annual Conference and Municipal Expo TM . Special rates when participating in all FCM events . Eligible to participi'-te in all national programs undertaken by FCM . Opportunity to develop and further FCM's lobbying agenda through the National Board of Directors Please fax back to (613) 241-2126 or call Danielle Dubé at (613) 241-5221 ext.286. E-mail: danielleín)fcm.ca or visit our web site at: www.fcm.ca 52 Federation of Canadian Municipalities Quality of Life Infrastructure Program PROPOSAL Federal Budget Submission To: Finance Minister Paul Martin October 12, 1999 FCM2000 53 Quality of Life Infrastructure Program HIGHLIGHTS What Is It? The Quality of Life Infrastructure Program will: . invest in environmental, transportation and social infrastructure through a national partnership of municipal, provincial/territorial and federal governments; and . maximize economic efficiency through innovative investment mechanisms like revolving and securiti- zation funds and grants (where necessary). The Goals: Improved quality of life, increased environmental and health protection, reduced levels of homelessness, and improved community well-being. The Quality of Life 'Infrastructure Program would invest in: 1. Environment.allnfrastructure: a) solid-waste management systems, including programs for reducing, reusing and recycling, waste diversion such as composting, upgrades of existing landfill sites, methane capture and utilization, upgrading of incineration technology to meet new Canada·wide standards for dioxins and furans, particulate matter and mercµry emissions; b) water and wastewater systems, including water and wastewater treatment plants, distribution and collection systems (covering potable water, sanitary and industrial effluents and storm waters), and water conservation and effluent management which will affect the use of energy and that of chemicals such as chlorine and aluminum; c) energy-efficient building retrofits, renewable energy, community energy systems; d) clean-up of contaminated sites; and . e) protection of ecologically sensitive lands and natural heritage. 54 Federation of Canadian Municipalities I 2. Transportation I nfTastructure: a) repair and upgrade of municipal and regional roads and bridges; b) commuter rail and public transit; and c) alternative fuel and advanced transit technology. 3. SociallnfTastructure: a) new affordable housing (federal/provincial/ territorial Investment with municipal facilitation, where appropriate, through planning, regulation, the provision of public land and other instruments); b) a national housing foundation; c) expansion of the existing Residential Rehabilitation Assistance Plan (RRAP): d) mental health services: e) recreational facilities for children and youth; f) downtown revitalization, including housing intensification; and g) heritage preservation. The Benefits: ".¿.. improved productivity and competitiveness; lower health-care costs resulting ¡¡'om reduced smog and toxic pollution; local job creation and training; community economic development; increased community safety; reduced levels ofhomelessness" and the related costs of emergency shelters, health and social services; and reduced emissions of mercury, dioxins and furans, volatile organic compounds, sulphur dioxide, nitrogen oxides and greenhouse gases. Federation of Canadian Municipalities Funding Structure for the Quality of Life Infrastructure Pro;ram: solid-waste management, water and wastewater treatment plants and distribution and collection systems, landfill gas capture, and municipal and regional roads: traditional tripartite funding formula: affordable housing: federal/provincial/territorial: energy efficiency, renewable energy and community energy systems: federal and/or provincial/territorial governments through innovative financing mecha- nisms; and environmental and health benefits: federal/provincial/ territorial incentive grants to encourage investment in best practices and innovative technol"ogies. Project-selection Process: project proposals: municipally driven; municipal governments have a seat(s) on federal/provincial/ municipal management committees to select projects. Economic Impact: FCM estimates that an investment of approximately S13 billion annually for 10 years is required to address the deficit in Canada's environmental, social and transportation Infrastructure. When fully implemented, the Qualityof life Infrastructure Program would, according to Informetrica limited, increase federal and provincial/territorial balances by S8 - Sl1 billion annually, through greater economic activity and the addition of 220,000 person years of work. The size of such an investment necessitates gradual imple. mentation. FCM is proposing that Implementation be achieved incrementally with annual increases over three to five years. Staged implementation would allow for program delivery mechanisms and administrative controls to be established, ensure accountability and the incorporation of recommendations from the Auditor General's coming report on Phase" of the Canada Infrastructure Works Program, avoid inflationary pressures, and take advantage of the anticipated growth of federal and provincial/territorial surpluses" The federal contribution at full implementation would be S3 billion. Depending on the federal govern- ment's fiscal capacity, an initial down payment of S500 mil- lion to Sl billion should be made in the federal millennium budget. A program that generates S1 billion in spending in 2000 would, according to Informetrica limited, increase the federal balance by more than S300 million, and increase provincial/territorial balances by more than S100 million. Some investments would emphasize the use of revolving funds and securitization. This innovative financ- ing approach maximizes economic activity and minimizes government spending. 55 EXECUTIVE SUMMARY Moving into a new century provides an opportunity to meet the challenges of the future, while addressing some press- ing priorities from the past. Canada is a wealthy . country, rated by the United Nations as having a superior quality of life. Accordingly, the millennium budget should demonstrate leadership and vision. The Federation of Canadian Municipalities (FCM) is calling on federal and provincial/territorial governments to join municipal governments in launching a Quality of Life In- rastructure Program to address Canada's investment deficit in environmental, transportation and socia! infrastructure. Canada's public capital investment deficit is staggering. There is an investment shortfall Of$16.5 billion in water facilities (mains, storage tanks and treatment plants) and $36.8 billion in wastewater facilities (sewers, combined sewer and separations and treatment plants) according to the Canadian Water and Wastewater Association'. More than 1.5 million Canadians live in communities with no wastewater treatment, and almost five million live where only primary treatment is available. A recent study by the Sierra Legal Defence Fund' estimates that, in addition to human waste, some 200 toxic pollutants are released into the environment each year. The Quality of Life Infrastructure Program would focus on reducing the release of pollutants in the country's waterways. The National Research Council' estimates an investment shortfall in municipal and regional roads of almost $9 billion, while the Canadian Urban Transit Association' places the shortfall in public transit investment at more than $8 billion. Adequate and affordable shelter is also in jeopardy. In June '999, FCM released the most comprehensive study to date on the crisis of homelessness and affordable housing in Canada. Some of the report's key findings include: between '990 and '995, the number of Canadian households paying more than 50 per cent of their income on rent increased by 43 per cent (from 583,7'0 to 833,555 households); in large urban centres, at least 96,000 households are waiting for assisted housing; in the decade between 2001 and 2010, Canada will require an additional 450,000 rental housing units to meet projected demand. Of this total, 200,000 will need to be affordable for low-income households; and as Of1996, 360,735 dwelling units in Canada needed major repair. Social infrastructure investment must also focus on supporting youth and crime prevention. According to the National Crime Prevention Centre, the cost of crime in Canada is $46 billion annually. The annual cost of incarcerating a young offender is estimated at $100,000. Although the police.reported crime rate continues to decline-the lowest since 1980-It is still too high. The National Recreation Roundtable Report on Physical Activity and Recreation estimates that unfulfilled opportunities for youth also lower Canada's economic output. Dropouts from high school In 1988-89 alone will result in losses of $4 billion over their lifetimes. These losses include $2.7 billion in income to individuals and $'.3 billion to society in lower government revenues, higher costs and lower educational attainment for the children of dropouts. While research has shown the benefits of recreation, the costs of building and maintaining recreational facilities are so prohibitive that communities frequently do without. In other cases, the costs of participating in recreation limits its accessibility. According to Campaign 2000 End Child Poverty in Canada, nearly half the families with incomes under $20,000 were not able to participate in sports/ physical activities because of cost. Canada's investment shortfall threatens the environment, human health, families and competitiveness. In short, Canada's investment deficit threatens our quality of life. Maintaining our quality of life infrastructure is not enough: Canada must improve it. The country is facing additional investment demands to meet new environmental and human health standards. Canada's environment ministers are currently negotiating new Canada-wide standards for emissions of mercury, dioxins, furans, particulate matter and ozone. Achieving these new emission targets will protect human health and the environment, and will require additional capital investments at the community level. 1 Municipal Water and Wastewater Infrastructure: Estimated Investment Needs 1997 to 2012, April 1997 :I The National Sewage Report Card (Number Two): Rating the treatment methods and discharges of 21 Canadian Cities. August 1999 } Municipal Infrastructure in Canada: inventory, replacement cost of assets and needs. Guy Felio, National Research Council, August 1999 4 The need for an 1 nfrastructure program for transit: A presentation to Transport Canada, Urban Transit Association, September 1999 56 Federation of Canadian Municipalities I The Quality of Life Infrastructure Program would address these shortfalls through investments in: 1. Environmental Infrastructure: a) solid waste management systems, including programs for reducing, reusing and recycling. waste diversion such as composting, upgrades of existing landfill sites, methane capture and utilization, upgrading of incineration technology to meet new Canada-wide standards for dioxins and furans, particulate matter and mercury emissions; b) water and wastewater systems, including water and wastewater treatment plants, distribution and collection systems (covering potable water, sanitary and industrial effluents, and storm waters), and water conservation and effluent management which will affect the use of energy and that of chemicals such as chlorine and aluminum; c) energy-efficient building retrofits, renewable energy, community energy systems; d) clean-up contaminated sites; and e) protection of ecologically sensitive lands and natural heritage. 2. Transportation Infioastructure: a) mobility and accessibility, including upgrading and repairing municipal and regional roads. and bridges; b) commuter rail and public transit; and c) alternative fuel and advanced transit technology. 3. Social Infrastructure: a} new affordable housing; b) municipal facilitation through planning and regulation, as well as the provision of public land and other instruments; c) a national housing foundation; d) expansion of the existing Residential Rehabilitation Assistance Plan (RRAP): e) taxation changes to encourage affordable housing development; f) enhanced CMHC mortgage insurance and direct lending for community housing; I. Federation of Canadian Mwúcipalities g} reinvestment of federal housing savings back into housing: h) joint funding of housing and mental health services; i} recreational facilities for children and youth: j) the National Strategy on Community Safety and Crime Prevention, with an increased focus on children and youth; k) Canada's Drug Strategy, including programming for youth; I) downtown revitalization, including housing intensifi- cation; and m) heritage preservation. 57 Proposed Investments: Quality of Life Infrastructure ProgramS Spending Program Over Ten Years: 2000 - 2010 In/Tastructure type Investment need Funding Type Funding type Funding type Funding type Benefits over 10 year period Federal annual Provincial annual Municipal annual Private over 10 years ENVIRONMENT Solid waste Capital and operating Capital grants: Capital grants: Program: $1]1 million $69 miUien capital Reduced landfill gas, costs: $346 million; $70 million $106 million for $277 million return investment landfilling, revenues: $254 million' incineration leachate, mercury, 583 million return dioxin ;¡,nd furans, water pollution, greenhouse gases Landfill gas capture Capital and operating Capital grants: Capital grants: Capital and operating: $25 minion capital Reduced emissions costs: $125 million for $21 mimon S2omHlion $59 million investment of volatile organic capture; S¡6 million for compounds, vinyl utilization (electricity chloride, methane generation) Water and Capital cost: $16,,5 Capital grants: Capital grants: Capital and operating: Would vary according to Reduced emissions wastewater billion water systems; $1 billion $4.5 billion $4.5 bilJion public/private partner· of chromium, copper, $36.8 billion ship arrangements synthetic organic wastewater systems chemicals. aluminum, methane Capital investment Over 10 years: Over 10 years: Over 10 years: revenues for energy Efficiency: 56 million Efficiency: 56 million $2 million revolving Efficiency: 536 million efficiency: $138 million revolving fund revolving fund fund revolving fund; $48 mil· lion capital investment . for $110 rriaÜon return Municipal buildings Capital investment Over 10 years: Over 10 years: $21 million program $16 millio~'revolving Improved indoor and revenues: 5205 million $2 million $2 million costs; $147 million fund; $99 mimon outdoor air quality revolving fund revolving fund return capital invifstment for through reduced $165 million return combustion of fossil H fuels fore!ectridty .-.' and natural gas, and H. reduced greenhouse gas emissions Community buildings $4-7 billion capital Over 10 years: Over 10 years: $80 million in program $535 million securitiza· As above investment $40 million $40 million costs for $954 million tion; $3.3 billion se<:1Jritization securitization savings capital investment for $3.8 billion return Community energy Revolving and develop. Over 10 years: Over 10 years: $2.4 million for $222 million for Reduced emissions systems ment fund of $4-5 million S4-smillion $24 miUion savings S266 milHon return of particulate matter, 5255 million revolving fund revolving fund nitrogen oxides, greenhouse gases, heavy metals' Renewable energy S2·smillion $2.5 million to write $6 miUion for purchase Approximately $120 As above down premium costs ofe!ectricity mi!lion (assumes wind) Contaminated sites Over 10 years: Over 10 years: Over 10 years: $30 million Protection of $10 million $10 million $10 million revolving fund water table revolving fund revolving fund revolving fund S Figures taken from estimates by the Municipalities Table, the c:INIA, CUTA, the NRC, and the FCM National Housing Options Paper. 6 Municipalities Table estimate of cost to achieve 50 per cent waste diversion by 2010. Total costs are based on annualized capital and operating costs. The amounts are the difference between the proposed scenario and the business as usual scenario fer diversion and landfilling activities to 2010. Costs are split between municipalities and private sector according to an assumed rate of 80 per cent to 20 per cent Revenues are split by assuming that the private SectOr makes approximately 20 per cent profit, therefore, municipalities receive the balance of revenues. 58 Federation of Canadian Municipalities ,I Infrastructure type Investment need Funding Type Funding type Funding type Funding type Benefits aveno year period Federai annual Provincial annual Municipal annual Private over 10 years Environmentally $50 mimon for grants $20 mimon for grants $20 miHion for grants $10 million for grants Watershed protection; sensitive lands and improved air quality, natural heritage reduced heating island effect;' reduced greenhouse gas emissions TRANSPORTATION Municipal roads I Capital cost: $9 billion $500 million $500 million $¡ billion Improved competi· capital grants capital grants capital spending tiveness; mobility and accessibility PubJictransit Capital cost: SS·billion $500 million $500 million $1 billion Improved Jocal air ~ capita! grants capital grants capital spending quaJity,mobilityand accessibility SOCIAL HOUSING Capita'doHarsto $20.8 billion $882 million $1 billion $18.9 billion capital Meeting projected fund the construction capital grants investment ,demand for 20,000 of new affordable new affordable units housing. Capital per year grants as a means to lower the debt carry cost for projects Enhancing Capital cost: $60 million Assisting in the Residential Rehabili- $60 million capital grants rehabilitation of tationAssistance 10,000 affordable Program (~RAP) rental units per year funding Equalizing GST Tax expenditure: $68.2 million $2.5 billion capital Federal contribution treatment of owner- $682 miJljon taxexpendÎt1Jre investment to program to stimu- ship and rental late the deve!opment housing $25 billion of 25,000 private private sedor rental units per year investment Revising CMHC to come Federal contribution Mortgage Însurance to program to stimu- underwriting policies late the development of 25,000 private ren~a unllS per year Limited enrollment Operating costs: Operating grants: 524-7 Operating grants: 549-5 shelter allowance $4-1 billion miUion in year one million in year one program $247.3 million in year 10 $494-7 million in year 10 SUMMARY Capital and òperating I" millions grants in year 10 Environment $1,113·5 54,646 54,861 $3,661 Transportation $1,000 $1,000 $2,000 Housing $966.7 $1,000 $21,400 Revolving and $62'5 $6:05 S12 $839 securitization fund . environment Tax expenditures 68.2$ . housing TOTAL 53,210.9 Ss.746 S6,!¡¡ 525.9"0 $.11,729-9 10-yeartotal 531,.¡&¡ 556,8)5 568,610 525.9"0 5'82,829 Federation of Canadian Municipalities 59 &onomic Benefits of the Quality of Life Infrastructure Program FCM estimates that an investment of approximately $13 billion annually for 10 years is required to address the deficit in Canada's environmental, social and transportation infrastructure. When fully implemented, the Quality of Life Infrastructure Program would, according to Informetrica Limited, increase federal and provincial/territorial balances by $8 - $11 billion annually, through greater economic activity and the addition of 220,000 person years of work. The size of such an investment necessitates gradual imple- mentation. FCM is proposing that implementation be achieved incrementally with annual increases over three to five years. Staged implementation would allow for program delivery mechanisms and administrative controls to be established, ensure accountability and the incorporation of recommendations from the Auditor General's coming report on Phase II of the Canada Infrastructure Works Program, avoid inflationary pressures, and take advantage of the anticipated growth offederal and provincial/territorial surpluses. The federal contribution at full implementation would be $3 billion. Depending on the federal govern- ment's fiscal capacity, an initial down payment of $500 mil- lion to $1 billion should be made in the federal millennium budget. A program that generates $1 billion in spending In 2000 would, according to Informetrica Limited, increase the federal balance by more than $300 million, and increase provincialfterritorial balances by more than $100 million. Some investments would emphasize the use of revolving funds and securitization. This innovative financ- ing approach maximizes economic activity and minimizes government spending. Environmenral and Health Benefits of the Quality of Life Infrastructure Program The Quality of Life Infrastructure Program will bring envi- ronmental and health benefits by reducing emissions of chlorinated organic compounds, and heavy metals such as lead, mercury, chromium and copper. It will also help reduce toxic chemicals such as dioxins and furans, poly- chlorinated byphenols (PCBs) and organochlorine; such as chorine, particulate matter, volatile organic compounds, sulphur and nitrogen dioxide, methane, carbon dioxide, and nitrous oxide, to name a few. These pollutants harm human health since they are neurotoxic, carcinogenic, and irritate hearts and lungs. Problems related to the environ- ment, human health and security, arise as a result of acid rain, smog and climate change. The Quality of Life Infrastructure Program seeks to maxi- mize investment that will generate multiple environmental and health benefits. Preliminary analysis by the Municipalities Table demon- strates, for example, the multiple benefits flowing from investments in energy efficiency. A range of measures (cov- ered by this FCM proposal), including investments in water conservation, building retrofits, landfill gas capture, renew. able energy and community energy systems technologies, and public transit, are conservatively estimated to generate at least 30 million tonnes of greenhouse gas reductions by 2010. At the same time, these Investments could generate emission reductions of at least 2,500 tonnes in sulphur dioxide, more than 100,000 tonnes in nitrogen oxide, and 5,500 tonnes in particulate matter. Water-conservation and water-treatment-alternative invest· ments would reduce chlorinated compounds and heavy metals in water effluent. . Waste diversion programs and incinerator upgrades would reduce emissions of mercury, dioxins and furans, heavy metals in sewage sludge, leaching from landfill sites, and emissions of volatile organic compounds, including vinyl chloride, from landfills. The Canadian Council of Ministers of the Environment (CCME) currently is working to establish Canada·wide stan- dards for emissions of mercury, dioxins. furans, particulate matter and ozone. The federaigovernment has declared chlorine in water effluent to bê toxic according to the Canadian Environmental Protection Act. The QualityofLife Infrastructure Program would make a significant contribu· tion to achieving these new air and water quality standards, as well as reaching the Kyoto Protocol target of ensuring that by 2012 greenhouse gas emissions are six per cént below '990 level s. The harm to human health and economic costs associated with pollution are increasingly well known. FCM's proposal will reduce air, water and soil pollution, reduce costs asso- ciated to health care and environmental clean·ups, and improve overall economic productivity and quality of life. Social and Community Benefits of the Quality of Life Infrastructure Program Increasing levels of homelessness-among single people. families and children-along with the dramatic growth in the number of households having severe problems finding affordable housing, has placed a strain on Canadian com· munities. Homelessness and housing problems undermine productivity, and increase costs for community health and social services. 60 Federation of Canadian Municipalities I' When fully funded, FCM's proposal will stem the growth of homelessness and reduce by 50 per cent the number of households paying more than half their income in rent over a ten-year period. This proposal will revitalize more than 100,000 rental units in need of major repair. Taken collec- tively, these initiatives will significantly reduce poverty and malnutrition, and improve living conditions for Canada's most disadvantaged children. The Quality of Life Infrastructure Program Would Have a Unique Funding Formula FCM is proposing a funding formula that will maximize investment and minimize one·time spending. Investment in solid-waste management, water and wastewater treatment plants, distribution and collection systems, landfill gas capture, and municipal and regional roads would likely follow the traditional tripartite funding formula. In other cases, jurisdiction would guide investment. With respect to social housing, for example, federal/ provincial/territorial investments are required. The use of federal/provincial/territorial excise taxes on gasoline would expand investment in municipal and regional roads and public transit. The federal government, on the other hand, may wish to encourage particular investments through incentives or other mechanisms (e.g., greenhouse gas reduction) such as revolving and securitization funds to finance invest- ments in energy-efficient building retrofits and water con- servalion in municipal facilities. In the case of a revolving fund, a municipal government would borrow money from Ihe fund to complete its building retrofits, and then use energy savings to repay it; a securitization fund essentially provides a loan guarantee so the municipal government can borrow elsewhere at a better rate. Other options include establishing national, regional or municipal funds that would include provincial/territorial and private sector investment participation. Finally, where a high level of funding is provided, incentive grants should be available to encourage investment in best practices and innovative technologies and to maximize environmental and heaith benefits_ I Federation of Canadian Municipalities Project Selection FCM believes all project proposals for the Quality of Life Infrastructure Program must be municipally driven. In addition, municipal governments must have a seat(s) on federal/provincial/territorial /m un ici pal infrastructure management committees which review and approve projects. This model was used with great success for the Canada/Alberta Infrastructure Management Committee during the recent infrastructure program. The Alberta application review process included two municipal govern- ment representatives. Municipal governments prepared lists of proposed projects; the priority assigned to projects, as well as all proposals, had to be endorsed by way of formal resolution or motion by municipal council. 11/1B/99 23:24:B7 EST; ASSOCIATION OF?-) 1 519 633 7&61 CLERK-Elgin Co Page BB2 NOV-18-99 THU 05:27 p~ A~O FAX NO. 416 971 6191 p, 01 f .' PHONE:. 705-887-3133 FAX: 70s-aa7·4.337 VILLAGE OF FENELON FALLS - 21 MARKET ST., BOX 179, FENELON FALLS, ONTARIO KOM 1 NO Moveò by ----::;. , <' C)---- é_./·~ ~ by q<f}..6.:J..JJ- .~ Seconded November I, 1999 RESOLUTION RE DOCTORS Council of the Village of Fenelon Falls roque't' Ih.t, due to the shortage of GeneralfFamily Practitioners in Ontario, lhe provincial government allow foreign doctors to practice in Onlario. Council of the Villoge of Fenelon Falls also requests thaI lhe provincial government opens IIp new first-year medica] ~çhoDI positions for lhe year 2000 and incrcnsetJle number of graduate position:; In family practice. Fenelon Falls imends to apply to the Ministry ofHealtll for an under serviced arca de"ignation for GeneraI/Ffimily PrflctÜioners. Fenelon Falls will be in an emcrgcnC:)I situation in the near future due. [0 the upcoming rctirements of most of our CU1Tcnt doctors who a.rc already working very long hours lO try to accommodate their patients. Doc[ors at the Medical Centre in Fenelon I:aJls ha.ve been trying (0 recruit new doctors for the pa.'5t eight years, with no success. The Council of!ho VilJage of Fenelon Falls roquests that AMO circulate this resolution to the MunkipalitiC'$ of OnL:arÏo and tJ]ar the: municipalitJes in turn sel1d tl1eÏr resolutions: of SUPP011 to the local provintiaI representative:; regar~ing me: urgent matter of the shorta.ge of doctors in Oobtrio. The Council of the Village of Fenelon falls further requests iliat AMO lobby the Provincial Government, Ministry oflIealth in order that we may resolve this vel)' serious problem. Can·ied. / --<7 fZ.ej ¿M~ ./ ~1~ /7 I, Joanne Young, Clerk of the Village of Fenelon Falls bareby certify the above to be a true and accurate copy of the resolution as passed by the Council of the Villag~ of Fenelou Falls, November I, 1999. ~.~. I 'Ebis material is provided under contract. as a paid service by the origiDating organization, and does not necessarily reflect the views or p..ítions of the Association of Municipalities of Onl3rio (AMO), ilS subsidiary companies. officers, directors or agenlS.. . . COUNCIL CORRESPONDENCE - NOVEMBER 23. 1999 Items for Information- (Consent AaendaJ 1. Kent Murray, thanking Council for the retirement gift. (ATTACHED) 2. P.J. Leack, City Clerk, City of 51. Thomas, with a resolution recommending the primary and backup sites for the S1. Thomas Emergency Operation Centre. (ATTACHED) 3. Member Communication, Association of Municipalities, 1) AMO Continues to Promote Infrastructure Programs; 2) AMO Drives Changes to Paramedic Demerit Regulations; 3) Community Reinvestment Funds for 1999 and 2000. (ATTACHED) 4. K.G. Sloan, Administrator/Clerk, Municipality of Central Elgin, Lynda Millard, Clerk, Municipality of Bayham and Maria Konefal, Deputy Clerk, Township of 50uthwold, endorsing Council's resolution concerning the re-establishment of additional driver's licence examination centres in the County and City. 5. Association of Municipal Managers, Clerks and Treasurers of Ontario, regarding the "Training for Municipal Councillors and Staff'. (ATTACHED) 6. Tom Walsh, President, Walsh Air Show Productions Inc., announcing the June 3-4, 2000 Air Show. (ATTACHED) 7. Helmut Welker, Manager of Operations, Southwest Region, London, Ministry of Transportation, announcing Mr. Martin Favell'sappointmentto the position of Assistant District Engineer for the Chatham District. (ATTACHED) 8. AMO Member ALERT, "$300 Million in Provincial Savings Have Impacts for Municipalities. (ATTACHED) 62 Peter J. Leack, M.P.A. City Clerk Office of the Clerk P. O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680, Ext. 100 Fax: (519) 633-9019 Corporation of the City of St. Thomas ~~Û'Qoo])l i NOV 4 I'M ¡ "''''f''''f''~ \Iu'-.¡;",-~-. í _ ~J~1:i~:m~'~?~ - L. -I ~ovember3rd, 1999 Ms. Karen Dunn Emergency Planning Coordinator County of Elgin 450 Sunset Drive ST. THOMAS, Ontario ~5R 5Vl Re: Emer!!:encv Ouerations Centre Dear Karen: Please be advised that the following resolutions were passed at the ~ovember 1st, 1999 meeting of the Council of the Corporation of the City ofSt. Thomas. "THAT: Upon the recommendation of the St. Thomas Emergency Planning Committee held September 22nd, 1999, the primary St. Thomas Emergency Operation Centre be located at the Elgin County Administrative Building, as a Joint City/County Emergency Operations Centre, subject to the funding being available in the 1999 Operating Budget or in the 2000 Capital Budget." "THAT: The Kettle Creek Conservation Authority Building, on Ferguson Line, be used as a back-up Emergency Operations Centre." Sincerely, d~~~ j".V P.J. Leack r City Clerk pclMr. Mark McDonald, CAO, County of Elgin Mr. Bryan Hall, Kettle Creek Conservation Authority Fire ChiefR. Lyons Police ChiefW. Lynch Mr. J. Gubinczki, City Treasurer Mrs. 1. DeVrieze 64 11/18/99 23:13:42 EST; ASSOCIATION OF?-) 1 519 &33 7&&1 CLERK-Elgin Co Page 882 NOV-10-99 WED 05:14 PM AMO FAX NO. 416 971 6191 p, 01102 £ ~. M:;;,ïci~~oo~' ~1I-ilI of Ontaño Member Comml..lnication For Your Onformation 3'*3 Unlvaraft;y Awn~. Sui. 1701 Tol"tlnto, ON "'SO 1E6 Tel: (418) 971-9858 . flue (418) 971-8191 .m.lI: amoa_mo.munlcom.cam Please ensure that copies of this are distributed to all Members of Council For Immediate Attention November 10, 1999 . FYI- 99/012 AMO CONTINUES TO PROMOTE INFRASTRUCTURE PROGRAMS Issue: AMO provides input to the Federal Standing Committee on Finance on the 2000 Budget Facts: · The October Federal Throne Speech set out in broad terms the government's commitment to further reduce taxes for Canadians and to make strategic investments in other areas. · AMO attended Committee hearings earlier this week and set out municipal interests in two major areas that require strategic investment: A physical infrastructure plan based on a tripartite program developed and administered jointly with the federal, provincial and municipal orders of government and which focuses on municipal roads, transit, water, wastewater and solid waste systems; and . A social infrastructure program that supports more affordable housing, shelters, disability services, and programs for families and children in ne¡ed. . · Using information from municipalities and resêarch. AMO demonstrated the severity of the problem and pointed out the many benefits that an investment from the federal surplus could achieve in Ontario. · The submission outlined the rolemunicipalities have played in filling the void where deficit management measures have resulted in reduced federal and provincial transfers. AMO demonstrated why the property tax base is not the appropriate funding source for income redistribution programs, and why it cannot finance the growing deficiency of our physical infrastructure. · Across Ca'nada, it is estimated that $17.4 billion is needed. While the federal government's plan for a five-year national infrastructure program is helpful, AMO has identified the need for a sustained, dedicated funding approach. In terms of physical infrastructure, this can be achieved through the annual sharing of revenues raised from infrastructure-related sectors, such as the gas and fuel tax. · In addition to outlining the respective roles of the orders of government involved in any tripartite program, AMO set out the following criteria as AMO's suggested program framework; federal and provincial funding must be stable, committed and predictable over the long term, to allow for long range planning, phased expansions, upgrades and replacements · identification of projects for infrastructure spending must originate from the order of government responsible for financing, timing, coordination and construction of the infrastructure project · infrastructure spending must be approved by an entity that represents all partners infrastructure planning must consider both the maintenance and upkeep of current infrastructure components as well as future expansion and/or replacement · adequate revenue sources must follow responsibilities · revenues raised from a particular sector must be reinvested in that sector to ensure sustainability and long-term stability · transportation and transit infrastructure funding must include a portion of fuel and vehicle-related taxes and revenues to support transportation systems. . The Premier of Ontario has signaled support in principle for infrastructure assistance, but in a recent letter to AMO advised he would make no commitments to participating in a federal program until more details were available. AMO remains hopeful that the province will participate in a program that embraces municipal participation in the design and execution of an infrastructure strategy that directly benefits Ontario's communities. AMO's submission is available through AMO's MUNICOM network at www.municom.com 65 11/86/99 23:28:89 EST; ASSOCIATION OF?-) NOV-08-99 MON 04:36 PM AMO 1 519 &33 7&&1 CLERK-Elgin Co Page 8B2 FAX NO. 416 971 6191 p, 01/01 Alert ð@ "-Fi Þ>. ~ Â~. Association of .. . Municipalities i of Ontario Member Communication 393 University AvenuB, Suite 1701 Toronto, ON M5G 1E6 Tel: (416) 971-9666' fa.: (416) 971-.191 emall: amo@amo,munlcomcom Please ensure that copies of this are distributed to all Clerks and Members of CounciT November 8, 1999 Alert - 991023 AMO DRIVES CHANGES TO PARAMEDIC DEMERIT REGULATION Issue; Paramedic drivers are to be treated as police and firefighters in terms of demerit points. Background: On November 5'", Premier Harris and Minister Witmer anr\Ouneed "that paramedics and emergency medical attendants wiil work under the same conditions as other emergency service professionals like police and firefighters." They will be governed by the Highway Traffic Act. They may be suspended for having nine demerit points and will be automatically suspended at 15 points. New Ontario paramedics, in order to begin employment, must not have accumulated six or more driving demerits in the year prior to employment. A 1998 retroactive regulation said paramedics coulÇ not drive vehicles if they had six demerit points or more on their driver's licence whereas the previous standard was six demerit points at the time of hiring. Several paramedics lost their jobs and since it takes two years for demerits to be cleared, the 1998 regulation was prøsenting staffing problems, and increased training costs. In early October, AMO President, Michael power wrote to Minister Elizabeth Witmer, pointing out that the Province was not being ·...consistent with regard to the demerit point issue." From the Association's perspective, having different demerit rules for police officers, firefighters and paramedics did not make sense. This issue had similarly been raised at AMO/MOHLTC Implementation Steering Committee meetings. AMO Action; The announcement demonstrates the useful work of the Land Ambulance Implementation Steering Committee (LAISC). The government has taken positive action on the demerit issue. Over the noxt month, several LAISC sub-committees will be making recommendations, including matters related to funding capital investment, purchasing and labour. This information is available through AMO's MUM/COM network at www.munlcom.com. Also check the amo-ehs.com website for information related to LAISC. For more information contact: Jeff Fisher, Policy Advisor at416 971-9856 ex\. 315 or email: ifisher@amo.municom.com Transmission problems: 416-971-9856 ext. 300 66 ~"-,"".-- 11/18/99 23:14:3& EST; ASSOCIATION OF?-} 1 519 &33 7&&1 CLERK-Elgin Co Page 883 NOV-10-99 WED 05:14 PM AMO FAX NO, 416 971 6191 . P. 02/02 ~ ~~ ~u".:i~~:~Re~r fA.[I¡3~ ofOrrtario Member Communication For Your 6nformation 383 ur.rv~ ^-v.nlle. Suite> 1701 Toronto. ON M5G 1Ea To1; (418) 971-8858 . fax: (418) 971..e191 .mall: .mDOmnD.murllcam.com Please ensure that copies of this are distributed to all Members of Council For Immediate Attention November 10, 1999 - FYI - 99/013 Community Reinvestment Funds for 1999 and 2000 Issue: AMO is seeking answers on the level of CRF and Special Circumstances funding and Local Services Realignment costs for 1999 and 2000. Facts: AMO has now written twice to Finance Minister Ernie Eves concerning the Community Reinvestment Fund (CRF) and Special Circumstances funding. These letters stress that municipalities need answers on funding levels as soon as possible to allow budgeting and tax planning for 2000 to proceed. AMO's letter of September 23,1999 clearly requested that: · Individual CRF allocations for 2000 be no less than the 1999 entitlement This means that while CRF allocations for 2000 could increase over 1999 levels, in no case would total CRF allocations be less than the 1999 entitlement. · 1999 year end CRF adjustments will not result in any municipality having to repay previously anocated CRF entitlements Following year end, the Province determines the actual costs of Local Services Realignment (LSR) programs, to determine whether CRF allocations require adjustment. AMO is proposing that, even where LSR costs are less than initially estimated, that no adjustment be made to reduce 1999 allocation amounts. · Special Circumstances funding be maintained at current levels Where municipalities have demonstrated the need for Special Circumstance funding to address local situations in 1999, that equivalent funding continue to be provided in 2000, without having to requalify. · That planned allocations for 2000 and any revisions to 1999 allocations be communicated immediately. AMO wants to reassure its members that at no time has AMO advocated a freeze of CRF levels, or that Special Circumstances funding be rolled into the CRF calculation. AMO has heard from some members that Ministry of Finance staff have erroneously suggested that AMO had recommended a freeze on CRF funding. In a second letter to the Finance Minister dated November 9, AMO President Michael Power reiterated our position, and again pressed for a response from the Minister to communicate when municipalities might expect certainty in 1999 and 2000 funding levels, AMO will promptly report to its members on any communication or information regarding CRF and Special Circumstance funding for 2000. This Information is available through AMO's MUNICOM network at www.municom.com For more information contact: Pat Vaninl, AMO Director of Policy and Government Relations at 416-971-9856 exL 316 or Casey Brendon, AMO Policy Advisor at exL 341 For transmission problems, contact: (416) 971-9856 67 'Tlíe Corporation of the :MunicipaCity of Centra[ 'Efgin 450 Sunset Drive, 1 st Floor, SI. Thomas, Ontario N5R 5V1 Ph.519·631·4860 Fax 519·631·4036 November 9,1999. In\' 10 1999 Sandra J. Heffren, Deputy Clerk, County of Elgin, 450 Sunset Drive, St. Thomas, ON N5R 5Vl Dear Mrs. Heffren: Re: Driver's Licence Examination Centre Your correspondence of October 21, 1999 regarding the above referenced matter was reviewed by Council at its meeting of Monday, November 8,1999 and the following resolution was passed: THAT: The resolution from the County of Elgin petitioning the Minister of Transportation to re- establish a driver's licence examination centre in the County of Elgin which includes the City of St.Thomas be endorsed. We trust that others will endorse your resolution as well. 1?J' K. G. Sloan Administrator/Clerk KGS:gv pc: Peter Leack, Clerk, City of St. Thomas Steve Peters, M.P.P. MUNICIPALITY OFÐAYHA.M.····.. .. .. ..' .. .... .. ".... .... ',.. .. .... . ....... Y.O.Box 160 . Straff0rdvill~! Ont~rio NOJ 1YO .. teì~phone (519)866-5521 . fax (519) 866-3884 NOV .November 4, 1999 Sandra J. HefITen Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R SVI Dear-Ms. Heffren: . c " ,_",' .." :. .. .. -'0" "~ Please be advised that at the regular meeting of the Council of the Municipality ofBàyham held ......_.. .,r..:.,....... ',.:.:,0, ..-,...... -.....-.:. : ...-.....:../', " ....:....:......, ,_,' ',<.,':_,,' -...._:::.. .....,. ........: _ ........, .. _'0' :.. No:vember 4, 1999, the folloWing resolution was passed: ." .' .. .. - ,"': ",' ........ '"',:.. ", "THAT the Council of the Mu~icipality of Bayham sùpport the Resolutipn of the County of Elgin: dated October 19, 1999 requesting the re-establishmeòt of an . examination centre within Elgin C~tinty by the Minister of Transportation." - .-...... ......... .. .. ,....... " .. .. ..... - ,_ -'.< '0 ....,..,' :.,''':' _...... '_,' ',_ _,', _:. ....._,....., _', /............,.:....:., .. ',' : .. " .. -', ¡ : .. - .. . ~ .." .... .. .. . ..... .." .. .. A copy of this letter and your resolution are being sent to the Minister of Transportation and local M.P.P, SteVe Peters. ~ . Yours truly . , ~Þ~ßðfl~ Mrs. Lynda Millard Clerk p.C.: David Turnbull, Minister òf Transportation Steve Peters; M.P.P. File: A16 A99056 TOWNSHIP OF SOUTHWOLD THE KEYSTONE TOWNSHIP \ , I \ FINGAL - ONTARIO NOL 1 KO Phone (519) 769-2010 Fax (519) 769-2837 ~-,~, . , l' t 1 f \-.. NOli ';;;¡ {ilr''''''!I\!fïÐ- ·~~î~;á1} ~~7l~J:1 .,i , , November 5,1999 County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Attention: Sandra Hefften, Deputy Clerk Re: Re-establishment Driver Examination Centre - County ofEI!!:Ín Dear Ms. Heffi'en: Please be advised that the Council of the Corporation ofthe Township of Southwold passed the following resolution: "That the resolution ftom the County of Elgin petitioning the Minister of Transportation for the re-establishment of a driver examination centre in the geographical location of the County of Elgin be endorsed." Should you require any further infonnation, please advise. Sincerely, ./fn~v Maria Konefal, Deputy Clerk Please Circulate To: Sandra Heffren; Linda B. Veger Mark G. McDonald ~MUnICiPal Elec~lcAssociatlon _.. . g. dld..· ø¡.... . .~ ':.. '.. '" '" : : : i l ,:: :1 i' /. ": : '" :: :: ::'. '":: ,:: ~ o.!. :1:: :: :: '" :.:' :::;! '-I: i" :. .:' ,:':.: ~ i, :'..:.:' . : : : .::; : ;~ i.;' .:.L,;.,~lr ;;,~~} ~: .:,u, :}U~~ ':;,~ !;;:,: ;,]¡ :.~; \t :".;,i~\: L}:};, ::J,' ;..,;.~}:::1·<,~ ~,.:.,\~,~~ I n co-operation with '~. ."'" " : ~ \ .. .... ~J \ ir .u."","(~,..~ '" ,;........r..-.~...,.. \w~·~ The Brave New World Nov. 29..30, 1999 This 1 'h-day seminar provides municipal and utility leaders with a complete overview of the key decisions and steps they must complete by November 7, 2000 to comply with the Governmenfs Bill 35: · strategic planning steps to ensure the community's short and long-term interests are considered · the process of incorporation, including sample transfer by-laws and other incorporation documents · valuation processes and procedures to determine fair market value and for corporation taxation purposes MAADsDASH Nov. 23 or J)ee. 8, 1.999 This one-day seminar shows municipal and utility managers how to comply with the Ontario Energy Board's Mergers, Acquisitions, Amalgamations and Divestitures guidelines. In additional to direction from a lawyer, an OEB representative will provide insights to aid in preparing submissions. Case studies from Vermidian (former Ajax, Pickering and Clarington) and Union Energy will provide timely advice for the planning and implementing changes to municipal utilities. OBCA Boards of Directors In co-operation with ,A ~.¡ . .Æ&~¡~ J") '.~c. '1 1990 J...c'",·, 't\\~""¡,"""'ll\lvn>'_""'''¡h ,.. t... ,...._, Jan. 20, 2000 or Feb. 17, 2000 Municipalities that retain and incorporate their utilities must create a Board of Directors to guide the new business. This one-day seminar covers such important considerations as: · the difference between local boards, Councils and Boards of Directors · the duties of Directors, delegation to Officers and operational matters · avoiding costly mistakes and limiting personaliability · critical business decisions and pitfalls to avoid for Boards, Councils and management iF~&'Fm;¡¡¡¡¡¡;~I1it!~.:mm;;¡¡¡¡:¡;¡¡,F;i;I~_~M~~$$.~~¡~'~~iIII'f;¡¡:¡¡Im:íIII'í>:l~.~~~;m.1rI:J:I'~m;¡¡¡~.i!W,ri~;id1i'~~&;;;W.rmtll'f:;a:;;¡ai;i¡t~'i;!J1J ~,' To obtain a brochure for any of the above, or to register I· ~ ~ please call the ~ M!mi(:ipl~! Electric ,A.¡:~~~o(:¡a~¡(:'¡¡ ~ L~"'''''-;'''.''''",'''".''''''''''''''''''~~~~'''~~~~'''''''_'''_Oi'\'''''''.''''.....''''''''''''''''''''''''''m_"""",.J This fax is disrribured by: ... .... Awnci....nof . ~ Mun~'( M;\rt3ßL'1'iO,. ... ClerbandT~ers ... o"'>',\"R' 68 11-08-1999 12:23PM ~ IJ/JfLr/ vrrro'(' 26 DUNC.bt.N C~ESCENT. L.ONDON ON~~IO. C~NA.DA N!'JV 4E8 FOR MORE INFORMATION: 01'"1" 519.659.3298 ST. THOMAS & SARNIA 2000 Inc. November 8, 1999. TOM WAlSH, PRESIDENT, WALSH AIR SHOW PRODUCTIONS INC. (519) 659-3298 (OFFIÇE) (519) 659-0120 (FAX) (519) 659-0720 (HOME) WEB SITE: www.ontarloafrshows.com FOR IMMEDIATE RELEASE Air Show St. Thomas 2000 wfll be held at the St. Thomas Municipal Airport on Saturday, June ª and Sunday, June !. 2000. This millenlum aviation event will kick off the region's air show season next year and will be produced by veterao air show producer Tom Walsh of Walsh Air Show Productions Inc. Air Show St. Thomas 2000 will showcase. on the ground and In the air, Military Aircraft of yesterday and today. - MORE TO COME - RES 519.659.0720 69 1 519 659 0720 -FÄX 5'19.659.0720 P.Ø1 TOTAL P.01 (i) Ontario Ministry of Transportation Ministère des Transports ,,,,~,'"'""-~~'-'<~"'-^-' -""---",",~-~-"-'- ...-- '~-.,.". ¡ U~L~lt~~1[ivrŒJ~ j t ELmm I ! . :::~~:' . f-.-Lc,,\:::::~.'" \:::~')?;," 659 Exeter Road . London, Ontario N6E 1L3 Phone: (519) 873-4222; Fax: 873-4228 1999 11 08 CD-MB-99-01 MEMORANDUM TO: ALL MUNICIPALITIES IN ESSEX AND LAMBTON COUNTIES, MUNICIPALITY OF CHATHAM-KENT, COTJNTIES OF HURON, ELGIN AND MIDDLESEX, AND IMOS Re: ASSISTANT DISTRICT ENGINEER - CHATHAM DISTRICT Dear SirlMadam: I am pleased to announce that Mr. Martin Favell has been appointed to the position of Assistant District Engineer for our Chatham District. Martin has worked for the ministry for over 14 years and brings to the position extensive experience from a variety of ministry program areas. Martin's previous experience includes progressive positions in construction, planning and design, as well as maintenance. Most recently, Martin developed a strong background in maintenance and operations by working in our Sudbury District for over 4Yz years. Please feel free to contact Martin on any transportation issues related to Provincial Highways and Connecting Links within Chatham District. Martin has recently started in the position and can be reached at (519) 354-3175. Please join me in welcoming Martin to his new position. Yours truly, / -~¿/ }/e '_/ß" ~/L- Helmut Welker, P. Eng. Manager of Operations Southwest Region, London HW:cs CD·MB's/99-01.doc cc: K. Beecroft 70 11/18/99 23:33:28 EST; ASSOCIATION OF?-) 1 519 &33 7&&1 CLERK-Elgin Co Page 882 NOV-18-99 THU 09:17 PM AMO FAX NO, 416 971 6191 p, 01/01 Member Communication Alert ð@ YIZI>~ ~tfj. Assooìa1ion of Municipalities i of Ontario 393 UniV8f8ity Avenue, Suite 1701 Toronto, ON M5G 1 EE Tol: (416) 911-98$· fax: (416) 971-õ191 email;amo@amo.mtlnlcom.eom Please ensure that copies of this are distributed to the Clerk and all Members of Councif For Immediate Action November 18,1999 Alert· 991026 $300 Million in Provincial Savings Have Impacts for Municipalities Issue: Today's announced expenditure reductions translate into new municipal costs and some savings. Facts: Savings will come from ministries' operating budgets and a wide array of programs. Municipal governments and stakeholders, including Local Housing Authorities have been faxed the announcernent's Backgrounder that provides summary information and the net savings for 2000 - 2001. The changes will impact municIpalities positively and negatively. Based on the published numbers, municipalities inherit $49.9 million of new costs and are to see $33 million in savings. Until we determine the cost of changes for whicn there are no municipal numbers, a complete picture of the impact is impossible. Following is some of the information that AMO will be determining: · Does the $3 million savings related to welfare fraud and other social assistance changes (second residences, expansion of Hens policy on principal residences) benefit municipalities in the 80/20 cost share? · · Are there new administrative costs to achieve the fraud target to be cost-shared and if so, what is the municipal cost? What effect do other changes to social assistance, such as the cap on the provincial contribution to municipal non-health discretionary benefits and the STEP variable exemption have on the client and municipal budgets? What is the cost impact of the increase in police recruit fees for Ontario PoHce College (net $1.5 m) and the recent notification to Chiefs of Police of an increase in fees for non-recruits which moves from per diem charge of $30.00 to partial recovery of actual costs? · How have the municipal savings for social housing been calculated, e.g., the $3.1 million related to reduced operating costs for local housing authorities and non-profit providers? What makes up the $6 million new cost to municipalities for the MMAH's cost recovery of non-profit housing program administration? What is the individual municipal impact of the $25 million new cost that requires municipalities to no longer inciude parent contributions toward their 20% share of child care fee subsidies? · · This Information is available through AMO's MUNICOM network at www.municom.com. For more information contact: Pat Vanini, Director of Policy and Government Relations, ext.316 Transmission problems: Lorna Ruder, ex!. 300 The Corporation of the :Municipaaty of Centra[ 'Efgin 450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1 Ph 519'631'4860 Fax 519'631'4036 November 23,1999. Mr. Michael Plant, P. Eng., Proj ect Engineer, Ministry of Transportation, 659 Exeter Road, London, Ontario. N6E lL3 Dear Mr. Plant: Re: Improvements to Hi!!:hwav No.3 By-pass from Talbotville to Centennial Avenue Council, at its Regular Meeting of Monday, November 22, 1999 discussed the proposed improvements to the Highway No.3 By-pass, and raised the following concern. In recent years, with the completion of High bury Road from St. Thomas to London, Ontario, and the addition of several new industries to the St. Thomas industrial area, traffic volumes on Centennial Avenue south of Highway No.3, and on Talbot Line, north of Highway No.3 have greatly increased. The addition of the new industries has produced increased train traffic on that portion of Talbot Line north of Highway No.3, which combined with the now greater volume of vehicular traffic, can result in substantial delays for motorists. In view of this fact, Council wondered if consideration could be given to the construction of an overpass to alleviate the problem of delays to vehicular traffic caused by increased train traffic servicing these industries. ....2 - 2- Your consideration and comments in this regard would be greatly appreciated. 71 K. G. Sloan Administrator/Clerk p.c. County of Elgin City of St. Thomas Mr. Steve Peters, M.P.P.