November 9, 1999 Agenda
ORDERS OF THE DA Y
1999 AT 9:00 A.M.
FOR TUESDA Y. NOVEMBER 9.
Meeting Called to Order
Adoption of Minutes
meeting held on October 19,
Interest and the General Nature Thereof
1999
Disclosure of Pecuniary
ORDER
1st
2nd
3rd
4th
PAGE #
Presenting Petitions,
PRESENTATIONS AND DELEGATIONS
9:00 A.M. - Letter of congratulations to the Players and Staff Members of the
1999 Fingal Disbrowe 99'ers and the Host Committee for the 1999 Canadian
Senior Men's Fastball Championship
9:30 A.M. - Michael Mazza, Executive Director, Four Counties Health Services
re: Senior's Day Program Expansion (ATTACHED)
Motion to Move Into "Committee Of The Whole Counci
Reports of Counci
Presentations and Delegations
5th
6th
1-2
Representatives
1999
September 30,
- see attached
and Staff
Report of Councillors and Co unci
Reports of Staff
Budget Comparison
Counci
3-20
21-42
Correspondence
Items for Consideration
Items for Information (Consent
)
i)
7th
43-51
52-77
Agenda)
OTHER BUSINESS
Statements/Inquiries by Members
Notice of Motion
Matters of Urgency
1)
2)
3)
8th
n-Camera Items - see separate agenda
Motion to Rise and Report
9th
10th
11th
the Committee Of The Whole
Recommendations from
Motion to Adopt
Consideration of By-Laws
12th
78
ADJOURNMENT
13th
LUNCH WILL BE PROVIDED
DATES TO REMEMBER
WARDEN'S BANQUET
UNITED WAY BOOKSALE & HOTDOG DAY
November 13th, 1999
November 19th, 1999
Four Counties Health Services
Heart of Our Community
PHONE (619) 693-4441
VOICE MAIL (619) 693-7111
FAX (619) 693·7084
R.R. #3. NEWBURY, ONTARIO NOL lZO
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SEP 22 1999
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September 14, 1999
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Chief Administrator
Dear Sir:
Re: Four Counties Health Services Seniors ansion
Four Counties Health Services (FCHS) operates a successful Seniors' Day Program for
seniors encompassing a number of rural townships, villages, and towns in Southwest
Middlesex, West Elgin, Northeast Chatham-Kent, and South Lambton counties.
The program presently is at capacity with 48 seniors who attend on a regular basis.
FCHS is working in partnership with Four Counties Community Villa, a community
based non-profit supportive housing complex being constructed on hospital property and
linked to FCHS, to expand the facilities of the existing Seniors' Day Program. This
project would see the present space expanded by approximately 1,600 square feet and
would enable the program to enhance its services thereby allowing a greater number of
seniors to utilize this popular and useful activity.
We are requesting information on funds that may be available through your Municipality
to assist with this project, thereby enhancing the services available to seniors in our area.
We would very much welcome the opportunity to present to Council on how this
program benefits those seniors who live in Elgin County.
Thank you for your assistance in this matter.
Sincerely,
fYY)~~ ~
Michael A. Mazza
Executive Director
cc David DeJonge, Chair, FCHS
REPORT TO Mark McDonald
SUBJECT: Letter from Four Counties Hospital - Senior's Day
Program, requesting support
The letter dated September 14, 1999 requesting Council to consider
whether any funds are available through the Municipality to assist.
Currently, we are operating the Adult Day Program from Bobier
Villa and the units of service projected to year end would be 200.
The program does provide a opportunity for assisted bathing,
social program, hot noon meal and transportation.
On any regular day program operation, there would be up to 10
persons at Bobier Villa. These persons live in the communities (and
surrounding areas) of Rodney, West Lorne and Dutton.
We <J,ccess funding from the Ministry of Health through the
Community Support Program. This funding (annual $265,000) is
shared between the Day Programs operating from Terrace Lodge
Bobier Villa and Valleyview. The County of Elgin does not provide
additional funding to the program operation, although there may
be some "in kind" type of contribution to the program that is
absorbed through the normal operations.
It would be appropriate to advise the Four Counties to approach
the Ministry of Health to secure Community Funding, as we do to
serve the residents in the West. The current focus for community
funding has been Day Programs, Supportive Housing and more
Oient based services.
Council may wish to consider how a partnership might be formed
between the Bobier Villa Day Program and Four Counties and
explore the options that might be available.
2
Marilyn Fleck
REPORTS OF COUNCIL AND STAFF
1999
NOVEMBER 9
(ATTACHED)
Reports from Outside Boards
Tere R. Lebedz, Chairman. Land Division Committee
1
§taff Report
1 C. Watters, Manager of Engineering Services, Delegation of Authority for
Temporary Closing of Highways (ATTACHED)
C. Watters, Manager of Engineering Services, Road Closing - Municipality of
Central Elgin (ATTACHED)
2
Area
Basement
Replacement
C. Watters, Manager of Engineering Services, Carpet
of Administration Building (ATTACHED)
3.
C. Bishop, Manager of Library Services, St. Thomas-Elgin Ontario Works
Community Placements Program (ATTACHED)
4.
ity Insurance
Liabi
L. Veger, Director of Financial Services, Y2K Contingent
(ATTACHED)
5.
Exception. Lot
Minor
Application for
H. Geurts, Elgin County Tree Commissioner,
23, Conc. 3 Malahide. (ATTACHED)
6.
C. Bishop, Manager of Library Services, United Way Campaign, 1999
(ATTACHED)
tI·1f~J{1;,µ)~.)i.$: ~-~~
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7
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LAND DIVISION COMMITTEE REPORT
November 9th Session, 1999
I
To the Warden and Members of the Elgin County Counci
The Land Division Committee reports as follows:
LAND SEVERANCES
NOVEMBER 1,1998 TO OCTOBER 31
Ease. Def.
RO.W. or
Lease Tabled
1999
Ret.
S.D
N.L.
E.L.
N.G
G.C
1
1
2
2
1
4
1
5
5
1
6
8
6
27
4
1
5
9
2
10
2
2
3
2
15
17
13
40
6
19
AYLMER
BAYHAM
CENTRAL ELGIN
DUTTONIDUNWICH
MALAHIDE
SOUTHWOLD
WEST ELGIN
12
1
3
TOTAL
4
Retirement Lot
Easement
Right of Way
Lease
Deferred or Tabled
3
5
10
Ret.
Ease.
RO.W
Lease
Def. or Tab
64
30
8
112
Granted Conditionally
Not Granted
Existing Lot
New Lot
Surplus Dwe
(124)
G.C.
N.G.
E.L.
N.L.
S.D.
8
3
ing
Full Days
Half Days
Number of Hearings
~
Tere R Lebedz,
Chairman
4
ALL of which is respectfully submitted
REPORT TO COUNTY COUNCIL
Clayton Watters, Manager of Engineering Services
Sandra Heffren. Deputy Clerk
From:
1999
October 22
Date:
DELEGATION OF AUTHORITY FOR TEMPORARY CLOSING OF HIGHWAYS
Subiect:
Introduction:
Council, at their meeting held on October 19, 1999, directed staff to research if authority
could be delegated for temporary closing of highways without the necessity of a report and
by-law being prepared for each instance.
Discussion:
Section 207(44) of the Municipal Act allows closing to traffic on a temporary basis,
highways under the jurisdiction of the municipality for recreational purposes, etc. This
Section goes on further to say "and for authorizing a committee of councilor a municipal
officer or employee, subject to such conditions as council may impose, to exercise any of
the powers of council".
Conclusion:
Authority could be delegated to the Manager of Engineering Services to authorize
temporary County Road closures by Council passing a by-law empowering the Manager to
close roads, subject to certain conditions Council may wish to impose.
Recommendation:
THAT, in accordance with the Municipal Act, Section 207(44), the Corporation of the
County of Elgin delegates authority to the Manager of Engineering Services, by passing of
the necessary by-law, to authorize temporary closing of County Roads for socia
recreational, community or other related purposes, subject to the following:
times,
setting out the dates,
the municipal counci
1 A written request is received from
and reasons for such closure
2. The municipality shall be responsible for providing the appropriate level of liability
insurance, naming the County as an additional insured, naming the County harmless
during road closure, and for providing materials, labour and equipment required to
maintain a safe detour route; and further
THAT the Manager of Engineering Services report, in the fall of each year, the number
and type of temporary closures authorized during the previous year, at which time Counci
will review the procedure.
Approve-d for Sub!
M. G. McDonald
Chief Administrative Officer
mission
5
(w
C.D. Watters
Manager of Engineering Services
REPORT TO COUNTY COUNCIL
FROM: CLAYTON WATTERS, MANAGER
ENGINEERING SERVICES
1999
SUBJECT: ROAD CLOSING - MUNICIPALITY OF CENTRAL ELGIN
15
OCTOBER
DATE
Introduction
The Municipality of Central ElglO wishes to close a road allowance
Discussionl Conclusion
That the County of Elgin has no concerns to the Municipality of Central Elgin closing up a
portion of the road allowance between Lots 21 and 22, Concession 6.
More specifically Part #2 on Reference Plan #11 R-3339
Recommendation
That the County of Elgin has no objection to the Municipality of Central Elgin closing up a
portion of the road allowance between Lots 21 and 22, Concession 6.
More specifically Part #2 on Reference Plan #11 R-3339
APPROVED FOR SUBMISSION
MA ALD
CHIEF ADMINISTRATIVE OFFICER
6
Rãi:J~1;( Y SUBMITTED
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES
REPORT TO COUNTY COUNCIL
FROM: K. WAYNE GRAY
CO-ORDINATOR OF CORPORATE FACILITIES
1999
SUBJECT: CARPET REPLACEMENT BASEMENT AREA ADMINISTRATION BUILDING
12
OCTOBER
DATE
Introduction
The carpet in the basement area of the Administration Building has been identified as a
decorating need for the building as well as a safety hazard due to carpet separations from
concrete and several tears in carpeting.
Discussionl Conclusion
Three quotes were received for the removal and installation of a nylon millenium carpet as wel
as removal and replacement of 4" rubber cove base.
Carpet One Elgin Floor Covering Ltd. $9,347.50
White Street $11,531.24
Lovells Home Decorating $14,887.14
{taxes included)
The quotes received were as follows
Recommendation
That the price quotation of $9,347.50 be accepted from Carpet One Elgin Floor Covering and
work to be completed prior to December 31. 1999 and that the monies come from the building
reserves.
R~;WL Y SUBMITTED iii SUBMISSION
~
CLAYTON D. WATTERS, MANAGER
ENGINEERING SERVICES ,[
7
REPORT TO COUNTY COUNCIL
Cathy Bishop
Manager of Library Services
FROM:
October, 19, 1999
51. Tþomas - Elgin Ontario Works Community
Placements Program
DATE
SUBJECT
BACKGROUND:
As Council is aware the Elgin County Library is in a partnership with Human
Resources Development Canada to deliver government information from all of
our II branch libraries. Stan Mendyk, the co-ordinator/trainer of the project was
approached by Simon Srebernic, the Ontario Works co-ordinator asking if the
library would be able assist with the program. It has been determined that Stan
could use the assistance of one person at this time to help alleviate some of his
clerical duties such as computer correspondence, marketing and promotion.
This person could also be of assistance to the library administrative staff if the
need arises
DISCUSSION
The persons hours are not to be more than the recipient's benefit level, are not to
exceed more than 70 hours a month and anyone approved placement is not to
be more than six months. Standards are intended to ensure that Ontario Works
community placements do not displace paying jobs.
The Province will provide Worker's Compensation or insurance libability
Ontario Works also covers all other costs with not costs to the
Either party can terminate the contract at any time.
coverage.
employer.
CONCLUSION
The Elgin County Library will be participating in the Ontario Works program and
will evaluate the process and will report back to Council at the completion of the
program
8
Council's Information
For
Mark McDonald
Chief Administrative Officer
9
Page 2
Ontario Works Placement Program
APPROVED FOR SUBMISSION
~r~
Cathy Bish
Manager of Library Services
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
1999
October 27,
DATE
Liability Insurance
Y2K Contingent
SUBJECT:
Discussion
Frank Cowan presented the County of Elgin with the opportunity to purchase Y2K
insurance coverage. The policy is contingent upon the County meeting certain provisions
that have been met as a part of our Y2K preparedness. The premium is $10,689.
Counties with their comments follows:
Followed due diligence therefore unnecessary.
Overpriced and how would you make a claim?
Council felt it was necessary for "peace of mind". Their
Consultant had met the due diligence requirements;
however, there could still be an unforeseen problem that
would leave the County vulnerable to litigation.
No
No
No
Yes
A survey of other
Lambton County
Middlesex County
Wellington Count}'
Oxford County
The Y2K Committee discussed the insurance and recommends the purchase of the
coverage. Attached for your considerations are two letters from Frank Cowan Company
Limited and a report from Fred Rouse, our Y2K Consultant.
The Management Team believes the main benefit of the insurance is that it will cover
legal fees should the County enter into a protracted legal challenge on the basis of the
Y2K preparedness. Management is particularly concerned with the possible equipment
failure at one of our Homes that could affect the health of a resident. Even though we
have checked equipment for Y2K compliance, our litigious society could make a claim
However, the chances of being sued successfully are remote. Cowan's insurance will
provide "peace of mind" comfort in the unlikely circumstance of a Y2K claim. In this
instance, staff recommends the cautious approach - obtaining the coverage.
Recommendation
THAT the County of Elgin purchase Y2K contingent liability insurance from Frank Cowan
Company at $10,689 with the funds being allocated from the Mill Rate Stabilization
Reserve Account.
o
Approved
1
Respectfully submitted
L..--.<--µ
Linda B. Veger
Director of Financial Services
02/11/99
y2kinsur
FRANK COWAN COMPANY LlfIIl,rE;t)
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nsurance Managers For Public Entities
4 COWAN STREET EAST
PRINCETON-ONTARIO
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May 20
1999
Corporation of the County of Elgin
450 Sunset Drive
St Thomas, ON N5R 5Vl
Attention: Mark G McDonald
is now available!
We are pleased to announce that we have developed specific Y2K Contingent
Liability Insurance for municipalities in respect to third party liability claims
for bodily injury and property damage.
Insurance
Y2K Contin.
RE:
During the summer of 1998, most insurers and their advisory organizations took
the position that they would not cover Y2K liability claims and because of that
position, it became mandatory for us to add the "Misinterpretation of Date
Exclusion" endorsement to all policies
Although we were unable to prevent the addition of the exclusion to the policy, we
began working with our insurers to fmd a way to provide a form of Y2K cover
with reasonable rates and deductibles. At the same time. through bulletins and
seminars, we encouraged you to manage the Y2K risk by taking all necessary steps
to ensure that your operations are compliant.
Like us, you have probably received a lot of information on insurance and Y2K
and have found much of it to be confusing or ambiguous. Our goal has been to
provide you with useful, easy to understand information and to create a product
that clearly states what it does and doesn't do
We believe that much of the Canadian public sector has taken a responsible
position by committing considerable resources to resolving its Y2K problems
Many municipalities have established and implemented formal Year 2000 Action
Plans, including the development of formal contingency plans. Because of this,
we are able to offer specific Y2K Contingent Liability Insurance which will
provide you with protection against accidental and unexpected claims. To our
knowledge, there is no other comparable Y2K coverage presently available in the
insurance market for public entities.
(519) 458-4366
Facsimile
1
458-433
(519)
Telephone
This cover, which is exclusively available to Cowan municipal and hospital clients
is yet another example of our continued commitment to responding to your
changing needs by offering you the best available insurance program and risk
management advice.
For more information or details regarding this policy, please contact your Account
Manager, or local insurance broker, or call our direct help line at 1-800-265-4000.
Sincerely,
FRANK COWAN COMPANY LIMITED
Bryce Sibbick
Account Manager
2
1
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FRANK COWAN COMPANY LIMITED
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Insurance Managers For Public Entities
4 COWAN STREET EAST
PRINCETON-ONTARIO
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1999
16,
June
Mark G. McDonald
Adnìinistrator/Clerk
Corporation of the County of Elgin
450 Sunset Dr.
St. Thomas, ON N5R 5Vl
Contin~ent Y2K Polic
RE:
Y2K Contingent
to the County for
Mark:
As requested we are pleased to offer our quotation
Liability insurance.
Dear
from July 1 , 1999 - July 1 2000.
retained premium would be $10,689.
The policy runs
The minimum
$6,000,000 annual
/
would be $5,000.
$3,000,000 per claim
The deductible
Limit of liability is
Claims made policy.
aggregate.
legal
in
tenants
It is important that the County can establish due diligence before the accident or
occurrence giving rise to the claim. The County must carry out aU of the foUowing 9
their Year 2000 Action Plan.
insured contract and
property damage,
Coverage applies to bodily injury
liability as defined.
steps
Assigned appropriate senior management to be responsible for the project.
Compiled an inventory of aU hardware, software, embedded systems and devices
Assessed the remedies needed to bring the systems into correct date compliance.
Developed an action plan to make the changes, with set priorities and a timetable.
AUocated the resources and funding required to complete the schedule as planned.
Implemented and monitored the plan, ensuring the critical milestones were met.
Tested aU revisions, upgrades and replacements before placing them into production.
Took practicable steps to ensure all key suppliers' systems were in compliance.
Developed a contingency plan.
1
2.
3.
4.
5.
6.
7.
8.
9.
or concerns please caU
Yours very truly,
FRANK COWAN COMPANY LIMITED
If you have any questions
(519) 458-4366
gJJtJø
Bryce Sibbick
Facsimile
3
1
BS/dd
Telephone (519) 458-433
CORPORATION OF THE COUNTY ELGIN
Y2K RISK ASSESSMENT
2
2
2
2
2
2
3
3
3
3
DEFINITION
DEPARTMENTAL OVERVIEW
Emergency Services ........
Homes/or the Aged.........
Administrative Services...
Human Resources ............................................
Financial Services (including Museum and IT)
Engineering Services
Library Services.......
4
1
SUMMARY.
Corporation of the County of Elgin Y2K Risk Assessment
Definition
Risk assessment is the identification of processes, which have chance, or possibility of adverse
consequences. This can be prioritized on the basis of the probability of occurrence, potential
impact, the Corporation's vulnerability to the risk, and immediacy of the threat.
Objective
Assess the risk of Y2K litigation to Elgin County in order to assist with the recommendation
regarding Y2K insurance from Frank Cowan.
Departmental Overview
DeDartment Estimated Risk
Emergency Services High
Homes for the AQed High
Administrative Services Medium
Human Resources Medium
Financial Services Low
EnQineerinQ Services Low
Library Services Low
Emergency Services
Many agencies and municipalities look to the County for direction and leadership
May be matter of life or health
Many interdependencies both within and outside the control of the County
-
Homes for the Aged
May be matter of life or health
Elderly are dependant on the Homes operation for their well-being
Many interdependencies both within and outside the control of the Homes Administration
-
Administrative Services
Tenants are dependent on being able to keep their businesses open or face loss of revenue
Day to day routines could be done manually for a short period of time
-
Litigation could come from within
Human Resources
Employees are dependent on this department for payrol
the Corporation, not only from the outside
Interdependencies with outside businesses
Very dependent on technology
1
5
(including Museum and IT)
Accounting functions could be done manually for the short term
Museums are a "soft service"
IT services, though completely dependent on technology, will not directly effect any persons
or businesses outside of the Corporation
Financial Services
Engineering Services
Not directly responsible for traffic control or roads conditions/maintenance
Other day to day activities could be done manually for the short term
Library Services
Libraries are a "soft service"
Day to day activities could be done manually in the short term
Summary
The Y2K project is approximately 98% complete. We have in my opinion done our due
diligence. Although we will be ready for the Year 2000, there are no guarantees that problems
won't occur. We have developed sound emergency and business continuity plans should
failures occur. We have communicated our plan and our readiness to the public and to
associated agencies. In short, we are prepared. This said, however, I believe that the mandate
of the Management and Council is to protect the Corporation's assets. Any litigation at all could
drain many thousands of dollars from the County. I would therefore recommend that the County
purchase the Y2K policy from Frank Cowan Insurance.
1
6
P~Ø2"""'Ø5
AUTH
S4 KETTLE CREEK CONS
REPORT TO ELGIN COUNTY COUNCIL
:
14
OCT-29-99 FRI
From: Hugh Geurts - Elgin County Tree Commissioner
Malahide
3
Cone.
Lot 23,
October 29,1999
Application For Minor Exception.
Date:
Subject:
Introduction: The Office of the Tree Commissioner has received an application from
Mr. A. Lankhuijzen ofR.R. # 1 Port Burwell to clear one aCTe of bush [rom a threc acre
woodlot located at Lot 23, Conc. 3 Malahide Township.
Discussion The Landowner wishes to square off the bush to make working of the
fields more efficient. The woodlot is composed primarily of Eastern Cottonwood,
Trembling Aspcn and Black Locust. All abutting landowners and the Catl1sh Creek
Conservation Authority have been contacted as per the Conditions of the Provincial
Forestry Act. All parties contacted have no objection to the clearing.
Conclusion: The woodlot is smail and does not abut any streams or wetlands. No
sig¡lificant plants or trees have been identified within the woodlot. The landowner has
agreed to make a contribution to the Catfish Creek Conservation Authority to ensure an
equivalent acre of forest is planted as per the County'~ no net loss policy.
Recommendation: That County Council approve this application as this is an isolated
woodlot with no significance to surrounding features and the landowncr will replant an
equivalent acreage.
£
ugh Geurts
Commissioncr
Appröv, or Submission
M.G. McDonald. County Administrator/Clerk
7
P~Ø3/0S
PAGE 01
"_.w._._.._..__ _._
KETTLE CREEK CONS.AUTH
Ä A LANKHUJ JZEi·j
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54
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OCT-29-99 FRI
10/24/1999 20:28
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THE TREES ACT
APPLICATION FOR MINOR excEPTION
II We wish to apply for a minor exception from the provisions of the County of Elgin ay·Law No.
which restricts and rogulates Ihal deslrutlion of Irees. In order 10 be allowed 10 remove Irees as
outlined in this applic¡¡Uon.
NAME(S) OF OWNER($)
1
MAILING ADDRESS:
PhOM No.
----JkU~
PO$I~I Code
lOCATION OF LAND:
Munioipalily (Town, Village
2.
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Conçe$SIl~n No.
'rowI13hip)
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LOI No
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Reglsl€r.;d Plan No,
Reaso~ for wishing 10 RemMc Irl~r.\,
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removed
Destfibe spécies of trc!¡!$ and $i?.C: o~ trc<~s
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66-~ë:.-.LðO
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Wk::h -:JÞ_ Ml!tærs
(in square melers or heclares)
>t.:3a~8 3-'J.L.1..3;,~ 8'Þ:6
8
mcl
Mel~'1
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I.engt:
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PAGE 02
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54 KETTLE CREEK CONS~AUTH
:
14
OCT-29-99 FRI
_....._....-.
remove Ire"?
they were rerrloveð approximate $ize of area
If yes. please inoicate the purposa to which
cleared and date.
10/24/1999
.'V
6.
-
I~ ". Lè~KH!~Ii!ZEN_.,
to
previQusly applied for and been granted permiosion
No ,I/(
16197732752
Haa \I1e owner
Ves ( )
20:28
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Names, mailing addresses an(j pilOne nu<:tbers of all owners cf prcperly which abutts the
land of the owner of the trees in respect to which Ihis 3Pplioalion is made as per section
9.2 of the aot. (If insufficient space below please aUach anolher sheet of paper)
--'-,--
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--..- r"'~=~~=--=
e Other information deemcð pert·.""nl 10 this applicatioo
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..---.~-
"';COI1,;p¡wieè by 0 sketch. no smaller Iha~ 20 centimetres by
M_._______
.R.______·~_.
Eoc" applicatlo~ n1Ust be
35 cœnt r'n~tres, showi.'"Ig,'
--.--.
9
the
Thp. pf:J!cel of I¡¡no ~h;,)l i:;¡ U1~ z\J!¡ject of1his a¡:¡piicatioli¡ dearly índícattng
area proposed 10 be cleal'cd o"c:: the area or trees which will remain
(é)
the abutting property,
pwpc':y and also On
~j
buildings on Ihe owner
(b)
coUage, comm~rcial. elc,)
which will remllin jf this
!. means. to clearly
abu!\ing land~ (e.g, r~$:dential agr'cullllral
As an on site inspection will be mooe, Use perimeter of Irees
applicatiol1 is ~ranted. must be marked by spraying or some
indicate éuring this visit what is proposed 10 be removed
use of
(c)
o.
~kL!1....1i4¡?
Date
Applicant or
zed Agent
..LOO
66-Z::Z.
Note: If this application is signed by ()Ihor \h¡¡~ the ow~er, wrillen authorization of the owner(s)
must accompany the application. If the ~ppl;cant is a corporation. the applicalion must bé signe".
by an officer (and thai posItion must b,¡ indica~ed) and Ihe corporale seal shall be affixed.
SÞIOO ~33~O a~:6 I~~
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P 05/05
PAGE 03
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.. 20
Report to County Counci
Joan McBurnie
Health and Safety Coordinator
Chairperson for 1999 United Way Campaign
FROM
1999
1999
United Way Campaign
November 8
DATE
SUBJECT:
NTRODUCTIONIBACKGROUND
For the past two years, County employees who contributed to the United Way through
payroll deductions have enjoyed the privilege of dressing casually on Fridays. Participation
initially was not very large, with $1,420.00 raised in 1997 and $1,838.00 raised in 1998.
DISCUSSION
We have been issued a challenge by the City of St. Thomas. To give our 1999 campaign a
boost, we have planned a fund raising eventfor Friday, November 19, 1999.
08:30 AM - 4:00 PM
BOOK SALE IN THE LOUNGE
08:30 AM - 4:00 PM
BAKE SALE IN THE LOUNGE
·
HOT DOG SALE: REAR OF THE ADMINISTRATION BUILDING
11 :30 AM 2:00 PM HOT DOG AND SOFT DRINK FOR $2.00
·
·
RAFFLE EACH DEPARTMENT HAS CONTRIBUTED A PRIZE
TICKETS ARE $2.00 EACH OR 3 for $5.00
·
2
the day of
with setting up, baking or assisting on
either
Employee participation is excellent,
the sale.
1999
United Way Campaign
Page 2
November
999
1
8
CONCLUSION
We are confident that when the proceeds from November 19, 1999 are added to our
individual contributions through payroll deductions, our total funds raised will far exceed
previous years
names
their
pay, have
$2.00 per
ncentive has been suggested
That all employees who contribute $1.00 per week or
entered in a draw for a day off with pay in 2000.
A further
.
their
have
greater,
That all employees who contribute $2.00 per week or $4.00 per payor
names entered in a draw for two days off with pay in 2000.
.
RECOMMENDATIONS
that
That the draws for time off with pay be approved by County Counci
that the winners be announced
1999 and
take place on November 19
That the draws
day.
~
n McBurnie
Health and Safety Coordinator
Chairperson of the 1999 United Way Campaign
Resources
Approve;
Mark McDonald
Chief Administrative Officer
mission
REPORT TO COUNTY COUNCIL
Linda Veger
FROM
1999
October 26,
DATE
third
Comparison
The attached budget comparison shows the County's position to the end of the
quarter of 1999. Highlights are as follows
1999 Budget
September 30,
SUBJECT:
Explanation
Third quarter levy payment delayed until October 22, 1999
The County cash position has been positive resulting in
better than expected interest. The interest income
allocation to the Roads Reserve will be calculated at year-
end.
The Health Unit is now receiving a cash flow from the
Province and will refund our overpayment shortly.
The negative variance relates to settlements as approved
by Council.
The insurance premium is paid in full early in the year
creating a negative variance.
As in other years, Homes have a positive variance at this
point in the year. Year end stat days and part-time
vacation payments will reduce this variance at year-end
Revenues are starting to flow in for BNAS.
No payments to the City of St. Thomas as
As above.
As above.
As above.
Will agree to budget at year-end.
yet.
Description
Admin Building
Emergency Mea
Social Services
Admin. Fee
Contingency
Social Housing
CRF
Requisitions
nterest
Health Unit
Corporate
Homes
Line No.
13
14
16
21
22
23
24
40
43
2
6
8
nes In order to make the
Senior staff move budget dollars between their expenditure
best use of scarce dollars
Considerations for 2000:
Description Net Change
City of St. Thomas Boundary Adjustment payments finished in 1999 53,972
Provincial Offences - no revenue if agreement not entered into 302,000
Special Transition Assistance - unknown if revenue will continue 775.000
Total 1.130.972
Possible increase to levy 8.7%
ission
CAO
Recommendation
For your review.
Respectfully submitted
~U:;
Linda B. Veger, Di ctor of Financial Services
27/10/99
sepbudgel 21
:~
N
1999 BUDGET 1999 1999
September 30, 1999 YTD YTD VARIANCE I
EXPENDITURES RECEIPTS NET BUDGET ACTUAL o Unfavourable
1 SURPLUS FROM PRIOR YEAR 140,000 (140,000) (105,000) (105,000) 0 1
2 REQUISITIONS 13,021,321 (13,021,321) (9.765,991) (6,510,662) (3,255,329) 2
3 CITY OF ST. THOMAS BOUNDARY ADJUSTMENT - 53,972 (53,972) (40,479) (40,479) 0 3
4 SUPPLEMENTARY TAXES 60,000 (60,000) (45,000) 0 (45,000) 4
5 TAXES WRITTEN OFF 35,000 35,000 26,250 6,861 19,389 5
6 INTEREST CHARGES & INCOME - 25,000 (25,000) (18,750) (168,380) 149,630 6
7 FEES - KETTLE CREEK CONSERVATION 16,000 (16,000) (12,000) (12,000) 0 7
8 HEALTH UNIT 850,055 850,055 637,541 975,128 (337,587) 8
9 COUNCIL MEMBERS & LOCAL BOARDS 139,910 139,910 104,933 93,126 11,807 9
10 ADMINISTRATIVE SERVICES 216,620 216,620 162,465 156,850 5,615 10
11 FINANCIAL SERVICES 225,404 225,404 169,053 153,857 15,196 11
12 HUMAN RESOURCES 332,562 332,562 249,422 227,765 21,657 12
13 ADMINISTRATION BUILDING 308,123 203,500 104,623 78,467 127,259 (48,792) 13
14 CORPORATE EXPENDITURES 323,934 323,934 242,951 260,920 (17,970) 14
15 ENGINEERING SERVICES 5,844,805 5,844,805 4,383,604 4,268,406 115,198 15
16 HOMES FOR SENIORS SERVICES 9,138,018 7,795,739 1,342,279 1,006,709 . 409,555 597,154 16
17 AGRICULTURE 26,380 26,380 19,785 15,258 4,527 17
18 PIONEER MUSEUM 77,530 16,850 60,680 45,510 40,031 5,479 18
19 LIBRARY SERVICES 1,536,364 247,852 1,288,512 966,384 852,471 113,913 19
20 LAND DIVISION 57,000 57,000 0 0 (11,028) 11,028 20
21 EMERGENCY MEASURES 40,250 40,250 30,188 85,888 (55,701) 21
22 SOCIAL SERVICES & ONTARIO WORKS 5,574,000 2,874,500 2,699,500 2,024,625 552,280 1,472,345 22
23 ADMINISTRATIVE FEE - CITY OF ST. THOMAS 315,000 315,000 236,250 0 236,250 23
24 CONTINGENCY FEE 104,225 104,225 78,169 0 78,169 24
25 GRANTS 93,000 93,000 69,750 44,000 25,750 25
26 ELGIN TOURIST ASSOCIATION 12,000 12,000 9,000 9,000 0 26
27 RESERVE FOR MILL RATE STABILIZATION 418,120 418,120 313,590 313,590 0 27
28 RESERVE FOR INFORMATION TECHNOLOGY 389,809 389,809 292,357 292,357 (0) 28
29 RESERVE FOR BUILDING 150,000 150,000 112,500 112,500 0 29
30 RESERVE FOR WSIB 50,000 50,000 37,500 37,500 0 30
31 RESERVE FOR FINANCING 1,011,932 1,011,932 758,949 758,949 0 31
32 RENTAL INCOME - HEALTH UNIT 256,932 (256,932) (192.699) (192,699) 0 32
33 RESERVE FOR PERFORMANCE EXCELLENCE 10,000 10,000 7,500 7,500 0 33
34 RESERVE FOR VEHICLE PURCHASE 5,000 5,000 3,750 3,750 0 34
35 RESERVE FOR AMBULANCE REPLACEMENT 100,000 100,000 75,000 75,000 0 35
36 RESERVE FOR RODNEY EXPANSION 30,000 30,000 22,500 22,500 0 36
37 PROVINCIAL OFFENSES 302,000 (302,000) (226,500) (302,424) 75,924 37
38 PROPERTY ASSESSMENT 610,625 610,625 457,969 444,630 13,339 38
39 AMBULANCE SERVICES 505,000 505,000 378,750 476,579 (97,829) 39
40 SOCIAL HOUSING 1,300,000 1,300,000 975,000 138,811 836,189 40
41 TAX RELIEF 20,000 20,000 15,000 0 15,000 41
42 PHASE-IN 0 0 0 0 42
43 COMMUNITY REINVESTMENT FUND 4.780,000 (4,780,000.00) (3,585,000) (3.769.667) 184,667 43
, Total 29,850,666 29,850,666 (0) (0) (150,018) 150,018
COUNTY OF ELGIN
1999 APPROVED BUDGET
ctLV t
COUNTY OF ELGIN
WARDEN
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
-667
255
3,750
30
375
-125
75
359
643
517
72
1
23,392
870
o
345
o
500
o
166
22,725
1,125
3,750
375
375
375
75
525
30,300
1,500
5,000
500
500
500
100
700
Salary & Wages
Benefits
Warden's Banquet
Warden's Recognition
Election Reception
Western Wardens Assoc.
1,232
4,483
78
1,875
6,000
150
2,500
8,000
200
Remembrance Wreath
Warden's Expenses
Travel & Mileage
Professional Development
Stationery
62.38%
6,286
23
-..,.'-'"'
31,064
37,350
49,800
Total
26/10/1999
99warden
~9
COUNTY OF ELGIN
COUNCIL
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
,244
-29
-311
-901
-715
335
,500
o
2,600
2,574
196
1,500
-119
132
o
-1
1
43,664
1,154
2,729
2,588
1,540
40
o
o
344
243
o
o
1,150
8,432
179
42,420
1,125
2,419
1,688
825
1,500
225
375
o
375
1,500
o
3,750
11,006
375
56,560
1,500
3,225
2,250
1,100
500
2,000
o
5,000
14,675
500
2,000
300
500
o
Salaries & Wages
Senefits
Memberships
Meals
Ties/Crests/Pins/Gifts
Pocket Directories
Printing Proceedings
Elgin Mun. Assoc.
Travel & Mileage
Professional Development
Stationery & Supplies
Coffee & Pop
Miscellaneous
Advertising
Council Photographs
68.87%
5,521
24
62,062
67,583
90,110
Total
25/10/1999
99counci
~/Ò
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
o
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
(3,294)
6,290
(94)
473
(144)
(253)
11
132,538
16,543
619
1,589
3,519
1,491
551
129,244
22,834
525
2,063
3,375
1,238
563
172,325
30,445
700
2,750
4,500
1,650
750
Salaries & Wages
Benefits
Membership Fees
Travel & Mileage
Professional Development
1,875
750
1,875
750
2,500
1,000
Office Supplies
Subscriptions
Repairs & Maintenance
Special Projects
72.41%
5,615
25
156,850
162,465
216,620
Total
25/10/1999
99adserv
II
~
COUNTY OF ELGIN
FINANCIAL SERVICES
BUDGET COMPARISON
%OF
BUDGET
Variance
() unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
7,573
6,279
(57)
823
126
(299)
750
125,917
19,084
1,407
302
2,874
4,274
133,490
25,363
1,350
1,125
3,000
3,975
750
177,986
33,817
1,800
1,500
4,000
5,300
1,000
Salary & Wages
Benefits
Membership Fees
Travel & Mileage
Staff Development
Office Supplies
Repairs & Maintenance
68.26%
15,195
153,857
î,§
169,053
225,404
Total
25/10/1999
99finser
(;;(
~~
COUNTY OF ELGIN
HUMAN RESOURCES
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
o unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
10,142
11,379
211
68.49%
1,150
-1,226
21,656
27
190,657
26,773
1,664
2,600
6,071
227,765
200,800
38,152
1,875
3,750
4,845
249,422
267,733
50,869
2,500
5,000
6,460
332,562
Salary & Wages
Benefits
Travel & Mileage
Professional Development
Operations
Tota
25/10/1999
99humres
~13
COUNTY OF ELGIN
ADMINISTRATION BUILDING
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
121,738
22,785
500
Salary & Wages
Benefits
(57,586)
(1,973)
(756)
(890)
9,017
3,397
148,889
19,062
1,131
1,265
112,933
(156,022)
91,304
17,089
375
375
121,950
(152,625)
500
162,600
(203,500)
Travel & Mileage
Other
Repairs & Maintenance
Rental Income
121.64%
(48,791)
127,259
28
78,467
104,623
Total
25/10/1999
99admblg
/1
~
COUNTY OF ELGIN
CORPORATE EXPENDITURES
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D.
ACTUAL
Y.T;D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
80.55%
2,770
(539)
(35,405)
(62)
8,747
(1,892)
(99)
964
3,022
15
(1,638)
(1,788)
6,988
948
(17,9701
27,530
2,197
138,351
7,562
(0)
20,642
(276)
1,436
10,028
18,735
4,638
7,038
23,012
27
260,920
30,300
1,658
102,946
7,500
8,747
18,750
(375)
2,400
13,050
18,750
3,000
5,250
30,000
975
242,951
29
40,400
2,210
137,261
10,000
11,663
25,000
(500)
3,200
17,400
25,000
4,000
7,000
40,000
1,300
323,934
TELEPHONE/FAX
TELEPHONE SYSTEM MAINTENANCE
INSURANCE
POSTAGE
AUDIT & ACCOUNTING
PHOTOCOPIERS
RECOVERIES
CORPORATE PHOTOCOPIES
PAYROLL CHARGES
RETIRED EMPLOYEES BENEFITS
EMPLOYEE RECOGNITION
STAFF TRAINING
LEGAL & PROFESSIONAL
ADVERTISING
TOTAL
25/10/1999
99corpor
~/s-
COUNTY OF ELGIN
ENGINEERING SERVICES
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
o unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
14,647
10,605
-396
-1,169
-2,930
-2,051
73,936
22,556
119,978
13,470
10,896
3,419
10,430
1,430,801
2,743,218
-63,806
134,625
24,075
10,500
2,250
7,500
179,500
32,100
14,000
3,000
10,000
Salary & Wages
Benefits
1,428,750
2,817,154
-41,250
1,905,000
3,756,205
-55,000
Travel & Mileage
Professional Development
Office Supplies
Maintenance
Construction
Other Revenue
73.03%
115,198
4,268,406
30
4,383,604
5,844,805
Total
25/10/1999
9gengine
¿It,
COUNTY OF ELGIN
ELGIN COUNTY HOMES
Budget Comparison - Consolidated
%OF
BUDGET
VARIANCE
u nfav.
V.T.D
ACTUAL
V.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
()
243,094
119,107
119,920
16,743
31
4,219,737
1,031,679
1,090,840
4,520
8,594
4,462,831
1,150,786
1,210,760
21,263
8,625
5,950,441
1,534,381
1,614,346
28,350
11,500
Expenditures
Salaries
Benefits
Operations
Professional Development
Travel
17,712
80,550
3,484,481
2,461,336
3,466,769
2,380,786
4,622,359
3,174,381
Revenues
Grants
Other Revenues
30.51%
597,156
409,553
1
3
006,709
1
342,278
1
Total
27/10/1999
Homes
¿fG
COUNTY OF
ELGIN MA
Budget Comparison
ELGIN
NOR
%OF
BUDGET
VARIANCE
unfav.
Y.T.D
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
72,079
23,846
35,830
6,497
3,197
()
1,646,072
407,492
385,855
2,691
1,678
1,718,151
431,338
421,685
9,188
4,875
2,290,868
575,117
562,246
12,250
6,500
Expenditures
Salaries
Benefits
Operations
Professional Development
Trave
16,809)
67,441
1,266,868
888,035
1,283,677
820,595
711,569
094,126
1
1
Revenues
Grants
Other Revenues
45.05%
192,080
288,885
32
480,965
641,286
Total
27/10/1999
Homes
~<V /6
COUNTY OF ELGIN
TERRACE LODGE
Budget Comparison
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
108,606
43,227
83,246
6,865
1,304)
1,487,616
385,154
402,386
1,085
3,254
1,596,222
428,381
485,632
7,950
1,950
2,128,296
571,174
647,509
10,600
2,600
Expenditures
Salaries
Benefits
Operations
Professional Development
Trave
(5,247)
40,337
1,298,798
1,033,649
304,045
993,312
1
1,738,726
1,324,416
Revenues
Grants
Other Revenues
-17.83%
275,730
33
(52,952)
222,778
297,037
Total
27/10/1999
Homes
~/6
COUNTY OF ELGIN
BOBIER VILLA
Budget Comparison
30-Sep-99 TOTAL Y.T.D. Y.T.D VARIANCE %OF
BUDGET BUDGET ACTUAL () unfav. BUDGET
Expenditure&
Salaries 1,531,277 1,148,458 1,086,049 62,409
Benefits 388,090 291,068 239,033 52,035
Operations 404,591 303,443 302,599 844
Professional Development 5,500 4,125 744 3,381
Travel 2,400 1,800 3,662 (1,862)
Revenues
Grants 1,172,064 879,048 918,815 39,767
Other Revenues 755,839 566,879 539,652 (27,227)
Total 403,955 302,966 173,620 129,346 42.98%
27/10/1999
Homes 34
11
~w
COUNTY OF ELGIN
AGRICULTURE
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
4,523
4
14,512
746
15,258
19,035
750
19,785
25,380
1,000
26,380
Contract Enforcement
Vehicle Maintenance
57.84%
4,527
35
TOTAL
25/10/1999
99agri
/i'
~,
ELGIN COUNTY PIONEER MUSEUM
BUDGET COMPARISON
%of
Budget
Variance
unfav.
Y.T.D
Actual
Y.T.D.
Budget
1999
Budget
September 30, 1999
1,077
-1,875
625
-97
-133
o
4,077
o
2,500
2,903
130
587
3,000
1,875
1,875
3,000
263
375
4,000
2,500
2,500
4,000
350
500
212
-298
149
-340
1,577
524
12,297
1,875
375
12,638
2,500
500
16,850
REVENUES
Province of Ontario
SEEP/SCPP Grant
City of SI. Thomas
Other Revenue
Rental Income
Membership Income
Admissions
Donations
TOTAL REVENUE
2,403
953
-634
2,723
533
284
900
1,546
-16
125
-314
-95
127
7
5,819
32,847
5,744
2,509
41,100
1,342
1,216
o
3,029
391
475
689
470
1,748
1,868
52,328
35,250
6,698
1,875
43,823
1,875
1,500
900
4,575
375
600
375
375
1,875
1,875
58,148
47,000
8,930
2,500
58,430
2,500
2,000
1,200
6,100
500
800
500
500
2,500
2,500
77,530
EXPENDITURES
Salaries
Benefits & Allowances
Casual Wages & Benefits
TOTAL SALARIES & BENEFITS
Curator/Conservation/Exh ibits
Advertising
Events
Utilities
Miscellaneous
Professional Development
Membership Dues
Staff Travel
Office Supplies
Maintenance
TOTAL EXPENSES
65.97%
5,479
40,031
36
45,510
60,680
TOTAL
25/10/1999
99museum
/'7
~
COUNTY OF ELGIN
ELGIN COUNTY LIBRARY
BUDGET COMPARISON
VARIANCE
unfav
Y.T.D.
ACTUAL
Y.T.D.
BUDGET
1999
BUDGET
30-Sep-99
%CHANGE
-9.196
29,818
14,125
34,747
(
615,216
103,031
12,125
730,372
606,020
132,850
26.250
765,119
808,026
177,133
35,000
1 ,020,159
Personnel
Wages
Benefits
Salaries/Benefits - Comm. Access
Costs:
4,724
10.758
-1,329
521
122
14,796
134.026
9,493
7,441
1,354
253
152,566
138.750
20,250
6.113
1.875
375
167,363
185,000
27.000
8,150
2,500
500
223,150
Collection Expenses:
Collection Purchases
Collection Processing
Periodicals & Subscriptions
Shipping
Bookbinding
1,366
4,512
2,250
-915
.907
-624
8,496
-241
,488
o
5,565
1,843
19,374
28,029
1.125
6,000
2,250
4,650
3,750
18,750
36,525
1,500
8,000
3.000
6,200
5,000
25,000
48,700
Overhead Expenses:
Mis. Repairs & Main!.
Furniture & Fixtures
Equipment & Maint. Contracts
Association Fees/Memberships
Book Van Maintenance & Fuel
Telephone - Branches
7,856
-750
75
610
-53
390
2.248
1,550
2,727
-1,704
361
84,697
9.204
1,139
3,000
o
2,252
3,700
20,111
65
241
510
92,554
675
188
900
4,500
5,250
22,838
7,500
1,500
2,250
75
123,405
900
250
1,200
6,000
7.000
30,450
0,000
2,000
3.000
100
Leases;
Library Services:
Supplies
Photocopies (O.E.
Programs
Petty Cash - Branches
Advertisin9
Miscellaneous Expenses
Meals
Mileage
Staff Dev.lTraining
68,623
63.953
-3.621
-15,042
1,015,775
140,717
11.379
11.208
1,084,398
76.764
15,000
26.250
1,445,864
102.352
20,000
35,000
TOTAL EXPENDITURES
Revenue:
Provincial Grant
Other Revenue
CAP. Funding
66.2%
45,290
113,913
163,304
852,471
37
118,014
966,384
157,352
1,288,512
TOTAL REVENUE
TOTAL
26/10/1999
99librar
COUNTY OF ELGIN
HRDC PROJECT
Variance
unfav.
Y.T.D.
Actual
Y.T.D.
Budget
Tota
Budget
30-Sep-99
Account
Description
()
(17,276.00)
17,846.59
954.27
323.01
(67,875.00)
30,000.00
(90,500.00)
40,000.00
5,250.00
3,000.00
3,750.00
7,000.00
4,000.00
5,000.00
3,362.05
2,309.56
903.96
24,000.00
1.875.00
32,000.00
2.500.00
HRDC Grant
Salaries & Benefits
Promotion and Advertising
Equipment
Supplies
Staff Training
Travel
(8,423.44)
8,423.44
38
,
0.00
Total
25/10/1999
Hrdc
~;(ò
COUNTY OF ELGIN
LAND DIVISION
BUDGET COMPARISON
VARIANCE
() unfav.
Y.T.D
ACTUAL
Y.T.D.
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
3,758
2,321
(38)
144
2,250
16
330
26,250
5,179
150
906
o
359
o
30,008
7,500
113
1,050
2,250
375
330
40,010
10,000
150
1 ,400
3,000
500
440
Salaries & Benefits - Staff
Committee - Salaries
Other Mambership Fee
Travel & Mileage
Professional Development
Miscellanaous
(705)
2,951
1,830
(45,701)
1,125
(42,750)
1,500
(57,000)
Subscriptions
Office Supplies
Fees
028
11
(11,028)
39
o
o
TOTAL
25/10/1999
991and
~d(
COUNTY OF ELGIN
EMERGENCY MEASURES
BUDGET COMPARISON
%OF
BUDGET
VARIANCE
() unfav.
Y.T.D.
ACTUAL
Y.T.D
BUDGET
TOTAL
BUDGET
30-Sep-99
ACCOUNT
DESCRIPTION
(2)
1,664
83
21,855
2,270
479
21,854
3,934
563
29,138
5,245
750
(46,451)
291
94,794
272
48,343
563
64,457
750
1,181
40,397
(52,864)
807
396
(34,985)
1,988
40,793
(87,849)
2,650
54,391
(117,131)
Salary & Wages
Benefits
Promotion
Bell Neutral Answer Service
Professional Development
Trave
Operations
Revenue
213.39%
(55,701)
85,888
40
30,187
40,250
Provincial Subsidy
TOTAL
;;l¿)...
~
COUNTY OF ELGIN
SOCIAL SERVICES & ONTARIO WORKS
BUDGET COMPARISON
%
of Budget
Variance
unfav.
YTD
Actual
YTD
Budget
1999
Proposed
30-Sep-99
o
68,440
9,840
21,399
3,000
12,859
1,718,149
(1,489,162)
203,810
41,910
13,101
6,641
723,851
272,250
51,750
34,500
3,000
19,500
2,442,000
(2,155,875)
363,000
69,000
46,000
4,000
26,000
3,256,000
(2,874,500)
Salaries
Benefits
Operations
Staff Development
Travel
Client Benefits
Subsidies
(666,713)
344,524
29,778
071,212
26,830
1
322,601
3,972
203,788
21.920
667,125
33,750
1,275,000
48,750
889,500
45,000
1,700,000
65,000
Subtotal
Ontario Works
Family Benefits Download
Child Care Download
20.46%
1,472,345
552,280
4
2,024,625
2,699,500
Total
25/10/1999
990ntwor
30-Sep-99
COUNTY OF ELGIN
RESERVES
500,000
623,611
191,176
249,127
142,198
25,318
63,112
17,304
56,061
387,899
(387,775)
3,765
Working Funds
Mill Rate Stabilization
nformation Technology
Capita Building
Roads (Previously Roads Equipment Reserve)
Waste Management
Strategic Planning
Insurance Deductibles
1999)
to Emergency Measures in
Civic Addressing (To be transferred
Elgin Manor Redevelopment
Bobier Villa (Balance of building project)
Bobier Initialization
10,800
196,000
143,777
365,463
11,473
13,600
1,256,280
250,000
922,073
300,000
76,159
30,000
5,447,420
Sewer Charge
Ambulance Replacement
Elgin Manor Retrofit
Waterlines
Performance Excellence
Vehicle Purchase
Highway Transfers
Road Maintenance
42
Special Circumstances
Town of Ayimer
WSIB Schedule 2
Rodney Expansion
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Reserve for
Total
27/10/1999
reserves
COUNCIL CORRESPONDENCE - NOVEMBER 9. 1999
Items for Consideration
D. Vance Bedore, Director of Planning and Economic Development, Ottawa Valley
Economic Development, with a resolution concerning the need for the development of
the new Canadian Neutron Facility at Chalk River Laboratories. (ATTACHED)
1
Gilles Lortie, Municipal Clerk, Village of Casselman, petitioning the Province to make
available a location in their municipality for the purpose of taking written tests and
road tests. (ATTACHED)
2
Donald N. Leitch, Co-ordinator of Planning & Development, Municipality of Central
Elgin, with a copy of the Restructuring Proposal Township of Southwold, Municipality
of Central Elgin. (ATTACHED)
3
with a resolution concerning the
~~.
':'-
43
William Roberts, CAO/Clerk, Town of Hanover,
shortage of Family Physicians. (ATTACHED)
4.
9 International Drive
Pembroke
Ontario Canada
K8A 6W5
613/735-0091
fAX 613/735-2492
ð OTIAWA
. VALLEY
ECONOMIC
DEVELOPMENT
COUNTY Of RENfREW
1999
County of Elgin
450 Sunset Dr.
St. Thomas, ON
N5R 5V1
October 8,
of the County of
session of the Council
Dear Members of Council:
Please be advised that at the September 30, 1999
Renfrew, the following resolution was adopted:
RESOLUTION NO. EPP-CC-99-09-144
WHEREAS the National Research Council of Canada and Atomic Energy of
Canada Limited are proposing to the government of Canada to construct a new
Canadian Neutron Facility for materials research at the Chalk River Laboratories
AND WHEREAS the existing National Research Universal (NRU) reactor is a
world-class research facility for the Canadian nuclear industry (including the
support of the twenty-one Candu reactors located in Canada), for private sector
industrial research and research application for the training of university scholars
from Canada and around the world;
not operate beyond the year 2005
AND WHEREAS over 150 vendor, supply, service and subcontracting companies
throughout Canada will be affected, the loss of the NRU Reactor with no
replacement will have a devastating economic impact on the County of Renfrew,
the Province of Ontario and Canada;
will
AND WHEREAS the NRU Reactor
/2
44
2
AND WHEREAS the loss of the NRU Reactor, with no replacement, will mean
the loss of Canada's brightest and best research scholars in the field of materials
testing to other countries and the resulting loss and development in Canada, of
totally new fields of science and technology that will drive Canadian industries for
the next century. This loss will most definitely slow and hinder Canada's transition
to a knowledge-based economy
AND WHEREAS the Canadian Neutron Facility will have the cold neutron source
capabilities to study delicate structures such as bio membranes, plastics, food and
drugs. The advances this technology will have on health sciences, could
dramatically effect the future of Canada's health care system.
NOW, THEREFORE, BE IT RESOLVED THAT the Council of the County of
Renfrew hereby strongly requests the government of Canada to proceed as
expeditiously as possible with the development of the Canadian Neutron Facility at
the Chalk River Laboratories of Atomic Energy of Canada Limited;
municipalities
upper and lower tier
AND THAT this resolution be circulated to all
within the Province of Ontario;
of
AND THAT all upper and lower tier municipalities be urged to send resolutions
support to their Members of Parliament and Members of Provincial Parliament.
to the above resolution would be appreciated
45
Yours truly,
/h
D. Vance Bedore, M.C.I.P., R.P.P.
Director of Planning and Economic Development
positive response
s
Your government'
-~
(3
~
~
6
The Canadian Neutron Facility, AECL and Ontario
Background
The National Research Council of Canada (NRC) and Atomic Energy of Canada Limited (AECL) are
proposing to government a new Canadian Neutron Facility for Materials Research (CNF). The CNF wi
ensure the continuation and augmentation of two critical functions now performed at Chalk River
Laboratories in Ontario by the NRU research reactor, which will not operate beyond 2005:
To be an essential testing facility to advance the CANDU" power reactor design, and support existing
reactors, thus ensuring the Canadian nuclear industry remains competitive and that CANDU is
available now and in the future to provide environmentally-sound electricity.
that supports advanced materials research in Canadian
To be a world-class neutron beam laboratory
universities and industry.
The CNF Proposal is before government as a component of AECL's ongoing comprehensive planning
process. A decision is being sought by 2000 February. With a strategic investment in the CNF, the
federal government can lay the foundation for a revitalized materials research infrastructure to support
innovation, knowledge and productivity for Canada in the next century.
Benefits for Ontario
Securing the CNF is vital to ensure that AECL and the Canadian nuclear industry remains competitive
and that CANDU is available now and in the future to provide environmentally-sound electricity
·
Ontario has the largest share of Canada's nuclear industry -- 80% of the jobs, the most nuclear sector
companies, the most economic and environmental benefits, and almost all of the R&D.
·
Ontario is where the Canadian nuclear industry was born and today the province has almost 20,000
high-quality nuclear industry jobs (90% full-time), with 10,000 jobs in related industries directly
dependent on the nuclear industry.
·
Nuclear jobs are high-quality, knowledge-intensive, value-added and higher-paying. They are based
in engineering, design, scientific, technical and precision manufacturing companies with the highest
ISO and quality certifications in order to meet stringent nuclear safety and performance standards.
·
Ontario has 20 of the 22 CANDUs in Canada, providing about half of the province's electricity.
AECL has a key role in the ongoing safe and economic operation of OPG reactors in Ontario, and
bringing back into operation the laid-up OPG reactors.
·
·
10,000 nuclear workers) and AECL (3,000)
Contribution of the nuclear industry to Ontario's economy today is over $5 Billion per year (value of
electricity generated, CANDU export business, nuclear R&D, CANDU plant equipment, nuclear fuel
engineering and technical services, scientific services, etc.).
Ontario's biggest nuclear employers are OPG
·
·
AECL is an Ontario-based science, technology, engineering and marketing company with commercial
revenues of about $600 Miliion.
·
AECL is also a Top Ten Canadian R&D company, spending over $150 Million per year in Ontario on
CANDU-related R&D and product development. (AECL receives $100 Million per year in federal
appropriation to help fund nuclear R&D).
·
Historically, Canadian nuciear R&D money, spent mainly in Ontario (about $6 Billion in federai
investment up to 1998), has resulted in the world's best nuclear-R&D-dollar-to-nuclear-megawatt-
generated ratio.
·
and
AECL has 3,026 high-tech employees in Ontario, at the Chalk River site (1,795 mostly R&D) and at
Sheridan Park in Mississauga (1,231 mostly reactor design, nuclear services and marketing).
Securing the CNF is a major contributor to safeguarding those jobs; AECL's Ontario procurement
payroll total about $400 Million annually.
·
A typical CANDU sale won by AECL brings about $1.2 Billion in contracts for private Ontario
companies, creating or sustaining 12,800 direct person years of employment for six years in Ontario's
manufacturing base, plus another 8,800 indirect and induced person years of employment.
·
About 150 hi-tech, Ontario CANDU equipment suppliers, engineering, design and science-based
companies have received over $3 Billion in economic benefits during the 1990s from AECL's sales
success in South Korea, China and Romania.
·
The CNF Project itself brings economic benefit to Ontario during the construction phase. Ninety per
cent of the $388 million (1998$) for the Project can be sourced in Canada, largely from Ontario.
·
the nuclear industry in sales and income taxes.
Several of AECL's Ontario suppliers are large, multi-national, hi-tech companies such as Babcock-
Wilcox, CAE, CGE, Alcatel, ABB, Cameco, Sulzer-Bingham.
Governments collect about $700 Million per year from
·
·
However, the largest group of AECL's CANDU suppliers are the highly productive SMEs which apply
advanced manufacturing technology. See attached Appendix I; Ontario CANDU equipment/services
supplier list for AECL's China CANDU project. [75% of project purchase orders place to date]
·
Ontario's main CANDU small and medium engineering (SME) suppliers have their own sub-suppiier
base of over 2,000 smaller Ontario SMEs, the largest job-creating and most innovative sector.
·
from its CANDU reactors for cancer treatment.
60
Ontario supplies 80% of the world's Cobalt
·
Ontario has about 70% of the world market for key medical radioisotopes used in diagnostics.
Since the 1970s, by using CANDU energy technology, Ontario has saved an estimated $18 billion in
foreign exchange by not importing and burning US coal.
·
·
Ontario is the biggest beneficiary of the environmental benefits of CANDU. Its reactors are capable
of avoiding about 100 million tonnes of carbon dioxide every year by not burning coal, also preventing
the release of millions of tonnes of acid and greenhouse gases every year.
·
tonnes of CO"
2
billion
CANDU reactors, primarily in Ontario, have avoided the emission in Canada of 1
80 million tonnes of ash and 32 million tonnes of SO, over the past 25 years.
·
AECL's Main CANDU Suppliers (ONTARIO)
[incomplete: as of May '991
- -
KOCH ENGINEERING CO. L TO ,...................",... ...................... ..~~,i,~~~~............... LAKESIDE PROCESS CONTROLS LTD ~.~~:!.~:!:l.~ª~.
...............,.",................................................ ......,..............................."...................................".....,..........
BRITMAN INDUSTRIES LTD. ....... ..........................."... .........:ðj.~!'.............,",........ NEWMAN HATTERSlEY LTD ~.~~:!.~:~.~§I.~.
..........................................,,"'............... ........................................................................................,,,
DAN COLE DEVICES INTERNATIONAL INC. Ancaster ..~g.~.~~.9.~J.~!Y.!.~.!9.~..9.~..~s.~..'.~.!.:~ .............. ~.~:~.i.~.:~.~~.~.
.............................."'................................................................................................................"..
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......................................................."......................................
AURORA SCIENTIFIC INC. Aurora RN TOOLING CORPORATION ......... ........~.~:~.i.~~~~g~..
....................................................................................................................................................................... ...............................................................................................
INVAR MANUFACTURING L TO Batawa ROSEMOUNT INSTRUMENTS LTD ...................~.~:~!.~~~~~.~.,
........................................................................................................................................................... .........................................................................................
QUEST-TECH Belleville RUDDY INTERNATIONAL INC ...................~.!:~.i.~.:~.~~.~.,
..................................."................................."".............................................................................. ...............................................................................................
..~~.9..~.~.~.~?~.~.9.!.~..9.9.:..9.~~ð!?.~..~~g.".................................................~~~!!2p.~~.~............" SEALS UNLIMITED INC ... ..............~.~:~.i.7.:~.~.~.~"
.........................................................................................
.~!.§.~.§.~~..§.~~9.I..~.~9..~!.!?..:..~~~g?..~..~.~!Y..§.~..!?.!y ........... ...............~.~.~!!.1.p.~~.~.............. SUMMA ENGINEERING L TO ..... ........." ~.~::!.~:~.~Q~.
......................................................................................
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......................................................................................."..
,~.I.~.~~..9.?.~:!:~9.~.~..~I.g.... ..................... ............... ......................................~.~~P..to~............. VERSATILE MEASURING INSTRUMENTS INC ........... ......~.!:~.i.7.:~.~~.~.,
..................................................................................................
ASCOELECTRIC LTD. Brantford VIKING INSTRUMENT AND CONTROLS LTD. ........ .........~.i.~:.1.7.:~.~.~.~.
,....................................................................................................................................................................... .....................................................................................................
.~!~.9.ð~.~.§..~Y.ê:!:§~~......................................................... ...... ....... ...........~~E!!~.ª~?~............. WESTON VALVE & FITTINGS LTD ................~.~::!.~:~.~~.~.
,.......................................................................................
.!?.~~~ê~.~..9.~~~~ð..I.~9........... ................................. ............... ....................~.~.~!~.ª~?~............. ES FOX ...................~!~ª~~~..~~!!:.
".............................. .........................................................."
.~!.~.§.g~.~~~~.!.~9........................ ...................... ............. ................................~.~!.Iingto~............. NIAGARA FASTENERS INC. ...................~!~ª.~~.~..~~.!!:.
...............................................................................................
.~~~~~..~.~~~E~Y...~.~9.~~.~.T~..~Ig........ .......... .........................................~.~!.!!~.ª~.?~.... TAYLOR FORGE OF CANADA CORP ......... ........~!!:':9..~~.~..~~!!:.
...................................................................................................
.~~~.~.~.!.~~!.~.~.~~.~.!:~~!.~9.~..!.~~...................................... ........................ê.~!.!!~.9.~?~............. .!0~.~'?~.~'?~9..~.'?F...~0.~.0~0..~'?~~.!Y.10.HANJUNG) ~!~.~.~~.~..~~~!:.
...~~.9.9..~~.~..~9:~!.:..~.§.~.!..~IE~....................................... ............................. ~.~E!!~.ª~?~............. ELSAG BAILEY METER COL. L TO North York
................................................................................ ...........................
.~~~.9.!'I.§.~..9.ð~~.9.~.~!.~.... ............................ ..............................................~.~.~!!~.ª~.?~....... HONEYWELL L TO North York
............................"........................................................... ..........................
.~.~..~.I.~.T..~.~.~......... ...................................... ..............................................................9.~.~.?~~~~.:......... CALORITECH INC. Oakville
............................................................................................. ..........................
.!.~~.~!.~g .~.~.§.~.~.!~.~..T..§9.~~S?~.9.9.Y..2.ð~ðg~.~.T.g... ........... ......g~.T..~~.i.~Q:........... CANCOPPAS LTO Oakville
........ ..............................................................." ...........................,
SUMMIT CONTROLS LTD. ....................9.~.~.~~~~.~.:.... COLLEGE TOOL AND OlE LTD. Oakvil1e
.................................................................................... .......................................................................................... ........................"
BOT ENGINEERING L TO .............. .....9.~.~.e~.:!!~.~I.I.:..... DAVIS CONTROLS LTD. Oakville
...................................................................................... .......................................................................................... .......................
APTEC ENGINEERING l TO Concord HOOPER WELDING ENTERPRISES L TO Oakville
......................................................................................... .............................. ...... ......................................................... ...........................
FLOVAL EQUIPMENT l TO Concord LARCO INDUSTRIAL SERVICES INC OakviUe
.............................................................."....................... ..................................................... .......................................................................................... ...........................
NOW & ASSOCIATES INC Concord LEVITT SAFETY Oakvil1e
....................................................................................... ..................................................... ......................................................".................................... .........................
SCINTREX L TO Concord NICOMEO AMERSHAM CANADA LTD. Oakville
......................................................................................... ................................................... ........................................................................................ .......................
TOROMONT Concord VERONICS INSTRUMENTS INC Oakville
....................................................................................... ................................................... .......................................................................................... ..........................
WAJAX FLUID POWER Concord CANADIAN COMMERCIAL CORP Ottawa
...........................................................".........................." .................................. ............................................................................................ .........................
MICRO MACHINE TOOL COMPANY Oownsview GENERAL ELECTRIC COA INC. ~:~:!.~.?r.~.~g.~,
......................................................................................... ........................ ... .....................................................................................,..
ATLAS ALLOYS Etobicoke NUMET ENGINEERING L TO ~:.~:.~~.~r.~.~gh
.................................................................................... ........................ ............................................................................................
KANATA ELECTRONICS SERVICES L TO Etobicoke ZIRCATEC PRECISION INDUSTRIES INC ~~.~..!:!~p.!..
......................................................................................... ........................ ..............................................................".........................,
1ß/27/99 22:33:51 EST ASSOCIATIOn OF?-> 1 519 E,33 7E,E,1 CLERH-Elgin Co Page ßß2
OOT-27-99 WED 04:58 PM AMO FAX NO, 416 971 6191 P. 01
613764:5709 C~SSELM~N MUNICIF~L. 022 F04 OCT 25 '99 12:51
~. CORPORATION ofDJIHe VILLAGE gJ CASSELMAN
751, RUE 5T -JEAN STREET
C.P./BOX 710, CASSELMAN, ONTARIO KOA 1MO
TEL.: (613) 764-3139 - FAX: (613) 764-5709
RESOLUTION NO. 8297
MOVED BY: LÉO GAGNON
SECONDED BY; MATHIEU QUESNEL
81: IT HERI:BV RESOLVED THAT the Council's members of the Village of ClIsselmlln
acknowledge receIpt of the petition addressed to the Mlnletry of Transportation as ~8ted
hereafter:
" The following petition Is addressed to the Ministry of Transportation of Ontario. At the
numerous requeste from the pOþulQtlon of Ce8selman and It's sUlToundlng, we would like to
demand that the written and road teets be given in Casselman every week. It is necessary
that this serviœ, proven to be essential, be provided on a weekly basis especially with the
ImplementatIon of the "Graduated LicensIng program', It Is unsatisfying for our new drivers
to have to wait more than si ( monttls for a road test appolntmønt. Also, concemed ara our
seniors, our classified drivers and our new residents which needs to attend your otllces on
a regular basis and wheM the lack of servloe causes them different inconveniences, .
PoND BE IT FURTHER RESOLVED THAT:
1. The Council's members of the Village of Casselman support and endol"6e the petitIon
as stated.
2. The said petition is sent to the Minister, MinIstry ofTransportatlon,
3. That the munlclpalltes In the Province of Ontario be requested to support and endorse
thû; resolution.
4. That all municipalities In the Province of Ontario send a copy to \!lalr respective
members of provincial partiament to the Minister, Ministry ofTransportatìon,
CARRIED
I. ~\1~ lortie, Clerk for The Corporation of the Village of Casselman do hereby certify that
tl1l¡¡ doo~rrient ìs a trué certified copy of resolution number 6297, passed and adopted by
..'.~/:1ê C~n:i1 ~f the VJlla~c:sselman at their regular meetIng held on Ootober 12, 1999,
~ :.~~ )
"pmes loi;.fìð, A.M.C.T.
. ~nJçlpBI Cieri<
....... ' .
46
This _torial is providcd under contract as a paid scrvice by the originating orpniution, IQId docs not!
noeessarily reflect the views or posl jo..., of the Association of Municipalities of Ontario (AMO), its
snbsidlary companies, omœrs, dínctors or BRents,
erfie Corporation of tfie fJv(unicipafity
of
Centra{ f£{gin
HAND DELIVERED November 1, 1999
Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
Dear Mr. McDonald:
Re: Restructuring Proposal
Township of Southwold, Municipality of Central Elgin
We would respectfully request Elgin County Council to pass a resolution expressing support
for the attached restructuring proposal which would bring a 200 foot by 620 foot strip of land
(approximate size) on the north side of George Street in Port Stanley into the Municipality of
Central Elgin from the TQwnship of Southwold. The boundary adjustment will facilitate the
developmént of these lands on full municipal services. I understand that the next County
Council meeting is November 9, 1999 and would ask that this request be considered at that
time.
Both Central Elgin and Southwold Councils have passed resolutions in support of the
restructuring proposal.
Upon County Council's passage of the resolution, I would ask that a certified true copy be
forwarded to my office. We will then submit it to the Minister with the balance of supporting
documents.
If you require any additional information prior to the meeting, kindly advise.
Yc 11Y,
1
~
~
C: Maria Konefal, Deputy Clerk, Township of Southwold 47
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1
Ph. 519-631-4860 Fax 51 9'631-4036
"
1990, c.M.4S
RESTRUCTURING PROPOSAL UNDER THE MUNICIPAL ACT R.S.O.
Elgin, Township of Southwold
Municipality of Central
August 16, 1999
Order,
In this
I
Order;
lands described in the Schedule to this
"annexed areas" means the areas comprised of the
means The Corporation of the County of Elgin;
,
"County
Elgin; and
"Municipality" means The Corporation of the Municipality of Central
annexed
are
means The Corporation of the Township of Southwold.
On January 1,2000, the lands described in the Schedule to this Order
to the Municipality.
"Township'
(1)
2
All real property of the Township, including any highway, street fixture, waterline,
sewer main, easement and restrictive covenant running with the real property,
located in the annexed areas vests in the Municipality on January 1, 2000.
(2)
Subject to subsection (2), all assets and liabilities of the Township that are located
in the annexed areas or relate to the annexed areas remain the assets and liabilities
of the Township.
(3)
2000, the annexed areas form part of Ward one of the
1
On and after January
Municipality.
3
All real property taxes, rates ahd charges levied, assessed or imposed under any general
or special Act in the annexed areas or on persons in respect of the annexed areas which
remain due and unpaid at the end of December 31, 1999 shall be deemed on January I,
2000 to be real property taxes, rates and charges due and owing to the Municipality and
the Municipality has the same power to collect and enforce payment of those taxes, rates
and charges as the Township would have had if the annexed areas had remained part of
the Township.
4.
Prior to March 1,2000, the clerk of the Township shall, in respect of the annexed
areas, prepare and furnish the clerk of the Municipality with a special collector's
roll showing all arrears of real property taxes, rates and charges that were levied
assessed or imposed in the annexed areas or on persons in respect of the annexed
areas had remained part of the Township.
48
(1)
5
2
Within 30 days from the day that the special collector's roll is furnished under
subsection (I) or by April I, 2000 whichever is earliest, the municipality shall pay
to the Township an amount equal to the amount of the arrears of real property
ULxes, rates and charges mentioned in subsection (I).
(2)
For the purpose of the assessment rolls to be prepared for the Municipality and the
Township for the purpose of taxation in 2000 the annexed areas shall be deemed to be
part of the Municipality.
6.
By-laws
On January 1,2000, the by-laws of the Municipality extend to the annexed areas
In the Schedule and the by-laws of the Township cease to apply to such areas
except.
Municipal
(I)
7
of the Planning Act or a
by-laws of the Township,
that were passed under section 34 or 4 I
predecessor of those sections;
t
(a)
that were passed under the Highway Traffic Act or the Municipal
Act that regulate the use of the highways by vehicles and
pedestrians and that regulate the encroachment or projection of
buildings or any portion thereof upon or over highways,
ii
of the
repealed by the council
until
which shall remain in force and effect
Municipality;
of the
by-laws of the Township passed under section 45.58 or 61
Drainage Act or a predecessor of those sections;
(b)
by-laws of the Township conferring rights, privileges, franchises,
immunities or exemptions that could not have been lawfully repealed by
the council of the Township;
(c)
10 of the Weed Control
by-laws of the Township passed under section
Act or a predecessor of that section; and
(d)
by-laws of the Township passed under the Development Charges Act
which shall remain in force until repealed by the council of the Municipality
(e)
49
or expire.
3
The official plan of the Township as it applies to the annexed areas, and as approved under
the Planning Act or a predecessor of that Act, becomes an official plan of the
Municipality and shall remain in force until amended or repealed.
(2)
(3)
If the Township has commenced procedures to enact a by-law under any Act or to
adopt an official plan or an amendment thereto under the Planning Act and that by-law,
official plan or amendment applies to the annexed areas and is not in force on January I,
2000 the council of the Municipality may continue the procedures to enact the by-law
or adopt the official plan or amendment to the extent that applies to the annexed areas.
50
,
; I
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Page BB2
o
P
CLERH-Elgin Co
971 6191
93646456
6
5
41
1 519 E,33 7E,E,1
FAX NO.
FAX
NO,
ASSOCIATION OF?-)
HANOVER
AMO
TOWN OF
NOV-02-99 rUE 04:44 PM
NOV- 2-99 rUE 2:36 PM
EST
11/B2/99 23:27:3B
2
P.
THE TOWN OF HANOVER
THE CORPORATION OF
~ ~' ø- 'I
If/,: o~
O'!W o~ .¡..~..
C; A N ^ () ^
MUNICIPAL OFFXCE
999
November 1
ALL MUNICIPALmBS IN THß PROVINCE OF ONTARIO
To:
at its meeting on October 25,
~MQ/J
The foHowing is a copy of a resolution adopted by Hanover Town Councl
1999. We would apprec.iate your Council's eönsideration and support,
Re:
WHEJ.ŒAS Ontario, particularly rural and northern commullities face a serious shortAge ofphysicillOs;
become critical due to an increil.Sing aging population;
AND WHEREAS those physicians practising in under·S<,'I'\Iiced areas work long hOllrsunder mounting
stress;
AND WHEREAS this shortage wi
AND WßEREAS their numbers have decreased due to retirements and relocations ofphysieians¡
AND WHEREAS medical funding has been curtailed drastioally by both Federal and Provincial
governments;
student enrolment has decreased since 1992 due to Inadequate funding;
AND WHEREAS there is 3!1 increasing trend for reCent medical graduates and pbysici3!1s with yean; of
experienc.e, some of whom are specialists in theIr respectÎve fields, to migrate to the Unit&! States;
AND WHEREAS, medical
AND WHEREAS public gOVðrr\ment funding accounts for at least 50% or more of a physician's education
and training
ANI) WHERE.\.s it is essential that federal, Provincial and Municipal governments, In conjunction with
the Canadian Medica,1 Assoc.iation and their Provincial counterparts make a concerted effort to address these
\1roblems in medical funding, medical school enrolment and training and the provision for 8!1/1dequate
number of physicians in aU settings; \lrban, rural and northern communities;
resolved, that the following action be If'i'rio\lsly considered;
t
be
NOW 'fH:tREFORE,
1993 percentages;
AND THAT additional funding be provided to aHow for increased medjaal school enrolment to meet
projected physicmn shortages for the ne"t 25 years;
THA r the Federa! and Provinoial governments restore funding to medical schools to pre
/2
36¢.27BO Fax: (519) 361J..6456
(519
lOtl1S'ffiEET, HANOVER, ONTARlO N~N ¡PS Tel
3~¡
Page BIB
02
j
P,
r,
CLERK-Elgin Co
416 971 6191
Ibl~3tJ4öm
1 519 £.33 7£.£.1
FAX NO,
FAX NO,
ASSOCIATIon OF?->
HANOVER
AMO
TOWN OF
NOV-02-99 rUE 04:45 PM
NQV- 2-99 TUE 2:37 PM
EST
11/82/99 23:28:14
-2-
AND mA'l' medical students be funded through an trlcentive gTant by tbe !:'rovincialgovernment for up to
30% oftbeir tuitIon costs provided tbey agree to practise in Canada for a period of 10 yeaJ'$ upon
completion oflhelr internship. Within this grant structure should be a provision for reimbllrsing tbis grant
at a scaled ratc of service refund should such students migrate prior to this 10 year period;
AND THAT medical students in their [¡nal two years of medical school be eligible for a further 20% grant
for tuition and other expenses ifthey agree to practise medicine for 5 years in a northern or /Ural community
that is classified os under.serviced. Should this contract be terminated before the lerm expires. then
provisIon for reimbursing a scaled percentage of this fund be made;
AND THAr local municipalities and/or loc~1 hospitals be allowed to contract with individual physicians
for 5 to 7 year terms to provide service with a finanoial incentive to relocate to suoh under-serviced
communities. Should the contract be terminated prior to the tenn agreed upon, reimbursement be made
commensurate with balance of the unfilled portion of the contract;
AND mAT selection fOI' medical schools be revised to provide placements for aspiring physicians who
will agree to practise in northern and /Ural community settings;
AND THAT other reimbursement models other than a fee for seNica be explored to ensure a pnysiclan has
an adequate income without having to see an increasing number ofpatients;
AND THAT emergency services in ootlying hospiœls be rs.tionalilzed to allow adequate coverage by
physicians and that such s~rv ces not be commensorate with those provided by a walk·in cUnic;
AND THAT the Ontario Medical ßoardnot procraslÌo.ate unduly wheo. investigating on the credentials of
physicians who wish to practise in Ontario and who \lave graduated tTom a welllmown and accredited
medioal school,
BE IT RESOLVED THAT Ihe Ministry of Health, CoI1ege of Nurses and the Ontario Medical Association
facilitate the training and approve the use of Nurse Prnctitioners, based on the Saskatchewan model and to
use 6uch para-profC3siooaJs in outlying northern regions and in remote nlral regions wbere tbis ma:)' be
practical and feasible;
AND FURTHER THAT this resolution be forwarded to all municipalities in Ontario for their support, and
forwarded as well to, tbe Prime Minister of Canada, the Premier of Ontario, the Provincial and Federal
Ministers ofHca1th, the local MPP a¡¡d MP, the Association ofMunicipaIities of Ontario, the Ontario
Medical Association, the Ontario Nurses Association and tne Grey Broce Huron Perth District Health
C01Jncil for tbeJr COllsideration and action.
YouCS1J1l1y,
UL /fiM-
William Roberts
CAO/Clerk
This material is provided under contract as a paid service by the originating organization, and d';;;';l
necessarily reDect the views or positions of the Association of Municipalitieo of Ontario (AMO), I~.
subsidiary companies, of rICers, directors Dr agents,
- -
,!¡ , ..
'....~~'--...-..,."'"""""---".-.. _ . ì__
WR:mz
""....'
COUNCIL CORRESPONDENCE - NOVEMBER 9. 1999
Friends of
CQnsent Aaenda
Bob Siskind, Co-Chair, Friends of the Games and Ted Garrard, Co-Chair,
the Games, thanking the Council for their financial support of the games.
(ATTACHED)
Items for Information
1
K. G. Sloan, Administrator/Clerk, Municipality of Central Elgin, and Rita DeWild,
Clerk, Municipality of West Elgin, supporting Council's resolution petitioning the
Province for a capital assistance program to help improve recreational opportunities
throughout the province. (ATTACHED)
2.
re:
Corporation,
Robert A. Richards, President & CAO, Ontario Property Assessment
OPAC rates for the Year 2000. (ATTACHED)
3
Robert J. Heil, CAO, Regional Municipality of Haldimand-Norfolk, with copy of
correspondence concerning the Ontario Tobacco Strategy. (ATTACHED)
4.
Eleanor Clitheroe, President and CEO, Ontario Hydro Services Company, with the
"Ontario Hydro Services Company's Year 2000 Operation Readiness Report. (Copy
of report available in the Administration Services Office)
5.
Kyle Kruger, CAO, Municipality of Bayham, with copy of correspondence regarding
the incorporation of the Township of Norfolk and the Township of Bayham into the
County of Oxford. (ATTACHED)
6.
a
Rita DeWild, Clerk, Municipality of West Elgin, with a resolution agreeing to request
costing proposal for contract policing on a county-wide basis from the Ontario
Provincial Police. (ATTACHED)
7.
Ontario News Release Communique, Ministry of Finance, regarding property tax
classification for professional sporting facilities. (ATTACHED)
8.
AMCTO Express, newsletter update on issues related to Bill 79 assessment and tax
policies. (ATTACHED)
9.
Joanne Brooks, Mayor, City of St. Thomas, announcing two upcoming community events: 1) 100th
Anniversary of the Formal Opening of City Hall on November 20, 1999; and, 2) Welcome to the
Year 2000 Party on News Year's Day January 1,2000. (ATTACHED)
52
~
10
11
~ c::iJiends i{t/ze ,C?S ~1\
""",. .-- ë¥2 A . øh ",i\'
"\~7 . .. . .. ...).. >-,-"
''''0..._ es. ..mzs.. D'S r-yett:E :::I::~
1999
21
OCT
Ms. Sandra J. Heffren
Deputy Clerk
County of Elgin Ontario
450 Sunset Drive
SI. Thomas, ON N5R 5VI
1999
October I
Heffren:
We want to thank you for County of Elgin Ontario's generous response to our request to make a donation
to the Friends of the Games Campaign. Your leadership is important to the St. Thomas Community, the
communities of Elgin County and our ability to stage the most successfut Canada Games ever.
Dear Ms.
Enclosed please find two Hems that address Council's requests for inclusion. Firstly, a copy of the new
letterhead for the Friends of the Games, showil1g St. Thon,"s and Elgin County. If a member of Council
wishes to join the fundraising team, theír name wit! be included in the member's list shown on the teft side
of the tetterhead. Secondly, a revised venue team organizational chart including a designated member from
Etgin County.
which includes:
Officialty recognized in Media and at pennanent recognition sHes.
Your name wit! be included on a pennanent recognition plaque at the new stadium and another site
within the Attiance.
Your name engraved on a brick walkway at the new stadium.
Your name wit! be published in the London Free Press or your Altiance Community Newspaper.
Your donation wit! be credited towards Western's prestigious 1878 Society, which recognizes
cumulative giving of $1 0,000 or more.
An income tax receipt wit! be issued.
A speciat edition 2001 Ctub pin.
Six VIP Accreditation Packages.
Six tickets to the grand opening of the new stadium.
Restricted use for the 200 I Club and Friends of the Games Logos for business cards, letterhead and
envelopes.
$99,999)
be recognized at the Gold Level. ($50,000
The County of Elgin Ontario wilt
·
·
-
·
-
-
·
·
-
·
Additionat benefits of sponsorship
Ctub pin and recognition certificate.
Please find enctosed is your 2001
wit! be issued when availabte.
If there is anything we can do to assist you, ptease let us know. In the meantime,
thank you again for your very generous support of the Canada Games.
u
Ted Garrard
Vice-President (Extemat)
The University of Western Ontario
Co-Chair, Friends of the Games
Sincerely,
ßJ-
Bob Siskind
Co-Chair, Friends of the Games
53
N6A 5B8
The UNNERSITY afWESTERN ON'ThRIO
270, Stevenson-Lawson Building, The University of Western Ontario, London, OntarlO, Canada
Tel: 1-800-258-6896 Fax: (519) 661-4182 E-mail: alum@julian.uwo.ca
Room
*
111
M .. 'cJ!s (?,Fthe ,l5"S "'\
k~'v<7 ....~A7 L .1 ~AQO
~.~ es~\-mis.ofeSr-reUÐ ::1:::
1999
October 1
Ms. Sandra J. Heffren
Deputy Clerk
County of Elgin Ontario
450 Sunset Drive
St. Thomas, ON N5R 5V1
Ms. Heffren:
On behalf of the official fnndraising arm of the 2001 Canada Snmmer Games, known as the Friends
of the Games Campaign, I authorize County of Elgin Ontario, to use the Friends of the Games logo
and the Club 2001 logo on its letterhead, business cards and envelopes.
Dear
This permission is granted based on the following;
J. The Friends of the Games campaign receives a completed and signed pledge form
your company, proving you are a contribntor of $2001 or more.
· The use of these togos is terminated as of December 31, 2001.
_ The logos are accnrately represented.
_ You or your company may not authorize the nse of these logos to any other party.
_ The logos may not appear on any other form of advertising, without the expressed permission of
the Friends of the Games campaign.
The Friends of the Games campaign has the final authority to terminate the use ofthese togos in
any circumstance that is deemed inappropriate.
In situations where you own more than one business, permission to use these logos under these
conditions atso applies to those compantes.
Permission to nse these logos as a company does not extend to or include individuat agents within
the company and their respective personal stationery.
A copy of this letter ts returned to this office dated and signed by you, agreeing to these
conditions. Once received, this office wilt arrange for the official logos to be transferred.
from you or
·
·
-
·
your
support
to
I am pleased
Games,
Sandra, as a leader in your field and as a great friend to these
continued success.
I agree to the terms and conditions above
Date
Name
Sincerely,
¿~e
Development Officer
Friends ofthe Games
Title
Program File Type
(ie) Illustrator
The UNIVERSITY of WESTERN ONTI\RIO
Room 270, Stevenson-Lawson Building, The University of Western Ontario, London, Ontario, Canada N6A 5B8
Tel: 1-800-258-6896 Fax: (519) 661-4182 E-mail: alum@julian.uwo.ca
54
We are proud to recognize
the generous support of
Nous sommes Fiers de
reconnaÎtre Ie soutien
généreux de
County of Elgin Ontario
Level: Gold
II
LONDON
7kf'-rtry
Games,
Your Gift will help build
dreams of tomorrow's
athletes...and build a legacy
for future generations.
August 11-25, 200
and the London Alliance.
the
Thank you lor YOUI
contribution to the 200
Nous vous remercions de votre
contribution à Alliance London el
aux Jeux de 200
tiendront du
quise
au 25 aoû
:I
ThdlNlVElm'lqf
\VF8lERNONll\RIO
1.
Volre don aidero les lulurs ath/ètes
à poursuivre leurs rêves et
permeffra de 'aisser un héritage
aux générations à venir.
200
4J~-I'
4~
."~
'Æ.' \';~
dlyof
Woodstock
Bob Siskind
Co-Chair, Friends of the Garries
CopréÛdanf, Les Amis des Jeux
Ted Garrard
Co-Chair, Friends of the Games
Coprésident, Les Amis des Jeux
~.~ CJfn-mds-i/il;/iC2JJ;V1tes ~:)
~ ::;Z)__ .A __>__ J__ . 0_>___
11
~ cf.rienolJ ifihe( ,'eS 1'\
~:2:r Ë2es Amis des r-rell$ ~i;'~
St. Thomas/
Elgin Alliance
Vice Chair
Jack F erriman
Alliance Members
St. Thomas Mayor
Joanne Brooks
Jack Beleutz
Maurice Beaudry
Terry Carrol!
Kerry Day
Dr. Robert Farley
Barry Fitzgeratd
Heteu Haddow
Bob Heath
Art Perrier
Larry Smith
Breut Spilak
Jim Waite
Advisors
Keu Savage
Friends of the Games,
Development Officer
Susan McConnel!
200 t Media/Communications
Committee
Administration
Anne Kenny
Chris Stinson
Susan McConnel!
2001 CANADA SUMMER GAMES ALLIANCE
St. Thomas: City Hal!, PO Box 520, Tatbot Street, St. Thomas, ON N5P 3V7
Telephone: (5t9) 631-1680 Ext. 198 Fax: (519) 633-9019
Mr. Jack Ferrìman: Telephone: (5t9) 633-1558 Fax: (519) 633-6920
56
The UNIVERSITY qfWESTERN ONTARIO
Room 270, Stevenson-Lawson Building, The University of Western Ontario, London, Ontario, Canada N6A 5BS
Tel: 1-800-258-6896 Fax: (519) 661-4182 E-mail: alum@julian.uwo.ca
V;"-<:h,;rnJ
Construction
Andy Spriet
Paul Coc,~:r
uwo Athletic !
Alumni Vice-Chairs i
Jamie Bone1Dale Creighton I
Lionel K. Conacher ,
* Ken Savage, Staff Partner
* Heidi Peever Bain, Staff Partner
* Laura Parkinson, Staff Partner
-.
Vice-Chair
Media,Advertising,
Print & Publishing
Sandy Green
london Vice ChaÎrs
Real Estate/Developers
Hal Gould
MurrayWood
London i
Vb~-Chairs i
Retail i
John NashfStElveG1Îckman i
Community Leadership
Vice-Chair
Carol Weldon
J-
Special Events
Vice-Chairs
Jeff Hiltonl
Erin Rankin ~_asti
rs~~~clubs, Organizations.
: Foundations
¡ Viœ-ChaÎrs
! Jim Etherington/Jim Hales
Co-Chairs
Friends of the Games Campaign
Bob SiskindITed Garrard
Trade&Service
Robbie Nash
J [Transportation, Health
Sciences & Education
Ron Dawson
I
l
Insurance
Peter McConville
I
Financial
John Sl Croix
II
lawyer
Jim Caskey
U1
-..¡
London
Viœ-ChaÎr
Hospitality
Eric Sloat
London
Vice-Chairs
ProfessîonalFirms
,
I London
Vice-ChaIrs
Manufacturing
¡John Stø¡nlNiok Prigioniøro
~--
Woodstock
Community Vice..chaîrs
Anna-Marie Lyons!
Len Reeves
""--,~
St. Thomas/Elgin
Community
Vice-Chair
Jack Ferriman
Friends of the Games Campaign
Grand Bend
Community
Vice-Chair
Hank Krech
. '. ··<i· .' . . ....... '.' ...>' .... :'<··:~·.·.I·i[·········.····
Positi~ '.. .Nä~ ·Addt················
'. . .... . :.;!..,.~!i.. ....:;.....: !. .... '!.
1 Chai r/Protocol Mayor Joanne Brooks P.O. Box 520 Tel: 631 1680, ext.135 (w)
S1. Thomas, Ontario Fax: 633 9019
N5P3V7
.
2 Bid Committee Alderman Helen Cole P.O. Box 520 Tel: 633 9251 (h)
Representative St. Thomas, Ontario Fax: 637 1324 (h)
N5P 3V7 Fax: 633 9019 (City Hall)
3 Elgin County
Representative !
4 FaciI itiesIT echnical Jim Moore, Director P.O. Box 520 Tel: 633 7112 (w)
Parks and Recreation Department St. Thomas, Ontario 637 1225 (h)
N5P 3V7 Fax: 633 9272
¡ 5 sportslTechnical John Boe 72 Elmwood Avenue Tel: 6372560 {hi
I St. Thomas, Ontario 6310210 (w)
I N5R 4Z7
6 sports/T echnìcal 1 Scott Kennedy 188 Elm Street Tel: 633 6755 (h)
51. Thomas, Ontario 633 6947 (w)
N5R 1]3 Fax: 633 6947
I 7 Community Relations
18 language Services Gerrard Charrette 35 Mclarty Drive Tel: 631 5013 (h)
! S1. Thomas, Ontario 6330090 (w)
N5R 5J7 Fax: 633 5516
¡ 9 Ceremonies and Protocol Dianne Morgan P.O. Box 520 Tet: 633 7, 12 (w)
I Parks and Recreation Department St. Thomas, Ontario 782 3219 (n)
N5P 3V7 Fax: 633 9272
-'
-
."
-
.',~
-
2:
-
REvised Sepœ.n"..,r 3" 1"'
'5f.J'T ;0 qcr
1
lJl
co
CANADA GAMES 2001
St Thomas Venue Team
2
,
"
.' .. . i '.( i~. . . 'iiiç,;- i.'. . ...... ..'!> ~(." '1 ,··············?;i'·······
. "P(ÎSitíóß- ........ .~,
10 N utritior1al Services Shirley Kosky 99 Edward Street Tel: 6319900 (w)
Elgin-St. Thomas Health Unit St. Thomas, Ontario Fax: 633 0468
, N5P 1Y8
11 Medical Services Dr. Ken Socking 236 Elm Street Tel: 6318181 (w)
, St. Thomas, Ontario 631 0567 (h)
N5R 1 J5 .
12 ¡ Faci lities Jacques Roy I 25 Vanier Place :, T6: 631 9945 (h)
I St. Thomas, Ontario l 631 5011 (w)
N5R 512 Fax: 631 3669
13 T ransportatior1 John Roberts, P.O. Box 520 Tei: 631 1680, ext. 162 (w)
Engineering Department St. Thomas, Ontario Fax: 6339019
N5P 3V7 ..
14 Marketing, Bob Hammersley ar1d AI Bod 555 Talbot Street Tel:6311981 (w)
Merchandising, and Sales St. Thomas Chamber of Commerce St. Thomas, Ontario ! Fax: 631 0466
N5P 1C5 I
. .
15 Friends of the Games Maurice Beaudry 105 Elgi n Street Tel: 6314775 (h)
St. Thomas, Ol1tario
N5R 3M5
16 Friends of the Games Jack Ferriman 30 Margaret Street Tel: 6331558 (h)
St. Thomas, Ontario Fax: 633-6920
N5R 3H7
17 Volunteer Liaison Deb Mountenay, 148 York St, Suite 204 Tel: 672 3499 (w)
Elgin Middlesex Oxford local london, Ontario Fax: 672-3528
Training Board N6A 1 A9
18 Media/Communications Susan McConnell 350 George Street Tel: 7823501 (h)
Port Stanley, Ontario 6311270 (w)
N5l1C6 Fax: 631 5026
.T,
..
-
"
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rrhe Corporation of the 9v£unicipafit!} of Centra[ 'Elgin
450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1 Ph.519·631·4860 Fax 519'631'4036
OCT 151~~~
October 14, 1999. C!f'^'lV tI" f>! 111!1)
.,.'0i4":·' ¡it <:;;",J.'~,.
Sandra 1. Heffren,
Deputy Clerk,
County of Elgin,
450 Sunset Drive,
St. Thomas, ON
N5R 5V1
Dear Mrs. Heftren:
Re: Cauital Assistance Prol!ram to Imurove Recreational Opportunities
Your correspondence of September 29, 1999 regarding the above referenced matter was presented
to Council at its meeting of Tuesday, October 12, 1999 and the following resolution was passed:
THAT: The resolution trom the County of Elgin petitioning the Minister of Finance of Ontario to
introduce a capital assistance program to improve recreational opportunities throughout Ontario
communities be endorsed.
We trust that other municipalities will endorse this resolution as well.
;n~
K. G. Sloan
Administrator/Clerk
KGS:gv
pc Peter North, Provincial Co-ordinator, Office of Community Sport & Recreation Development
60
'<!rIre ¿mtuuicipmit1J of ~flth~zt IQlBiu
1999
Honourable Ernie Eves
Minister of Finance
7'h Floor, Frost Building South
TORONTO, ON
M7 A 1 Y7
October 27,
Dear Minister:
The Council of the Corporation of the Municipality of West Elgin passed the following
resolution at their meeting of October 14th, 1999.
Properly Moved and Seconded:
RESOLVED that the Council ofthe Corporation ofthe Municipality of West Elgin
supports the resolution of the County of Elgin that given the tremendous need and interest
in pursuing new and upgraded recreational facilities throughout the Province and the
limited municipal funding available, the Minister of Finance of Ontario be encourage to
introduce and provide a capital assistance program to improve recreational opportunities
throughout Ontario communities.
DISPOSITION: Carried
We look forward to your favourable response.
Sincerely,
tfiD~Jl
Rita DeWild, CMO
Clerk
Office of Community Sport & Recreation
cc. - County of Elgin,
Peter North, Provincial Co-ordinator,
Development
Fax: (519) 785-0644
6
22413 Hoskins Line. Box 490. Rodney. Ontario NOL 2CO Tel: (519) 785-0560
Ontario Property Assessment Corporation
Société ontarienne d'évaluation foncière
Office of the President & Chief Administrative Officer
1305 Pickering Parkway, Pickering ON LlV 3P2
Tel: (905) 837-6150 Fax: (905) 831-0040
1999
Heads of Council
Upper- and Single-tier
October 8
TO
Municipalities
Robert A. Richards
President & Chief Administrative Officer
FROM
in OPAC Rates for the Year 2000
In my recent newsletter to municipalities, 1 indicated that the Ontario Property Assessment
Corporation (OPAC) was in the process of establishing our budget for the year 2000, and that
we would be providing our financial requirements to our member municipalities by November
1999. This would have allowed you adequate time to incorporate the cost for property
assessment services into your year 2000 budget. 1 am pleased to announce that we are
providing this information earlier, and that we have been able to maintain the amount which
the Corporation requires from its members for the year 2000 at the 1999 figure of $130.0
million.
No Increase
SUBJECT
Under the Ontario Property Assessment Corporation Act, the amount that the Corporation
considers necessary to pay for its operations is apportioned to single- and upper-tier
municipalities, using a formula which weights equally a municipality's total assessment and
total number of properties. Although the Corporation's overall financial requirements remain
the same, the exact amount required from your municipality for the year 2000 will probably
change slightly up or down from that required in 1999, in proportion to changes in your
municipality's total assessment and total number of properties.
If you or your staff have any questions about OP AC's budget or the funding formula, please
fe~g~tor of Finance, Dick Vreugdenhil, at (905) 837-6166.
~t; A. Richards
President & Chief Administrative Officer
62
Municipalities
,
Lower-tier
Heads of Council
Copy
REGIONAL ADMINISTRATION BUILDING
70 TOWN CENTRE DRIVE
TOWNSEND, ONTARIO NOA
1S0
TELEPHONE: (519) 587-4911
FAX: (519) 587-3119
TOLL FREE LINES FROM:
CAYUGA 772-3571
DELHI 582-3620 SIMCOE 428-0020
The Regional
Municipality
of
HALDIMAND-NORFOLK
. " ,(:~:\~ "~>;¡
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1999
October 18,
..
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; ¡¡;'\I:'¡.,\:it.I';i.·~ '1' ~}W ~:",j;T';:'i\i '
I" [,:"';0;::' '(j;>:"¡ !
ì..._........-.·""·,"'"'""'~...,......~~.k' '
2.5
OCï
The Honourable Elizabeth Witmer,
Minister of Health and Long Term Care,
Queen's Park
80 Grosvenor Street. Hepburn Block,
10th Floor
Toronto ON
M7 A 2C4
Witmer:
Dear Minister
Re: Ontario Tobacco Strate
At a recent meeting of the Association of Local Public Health Agencies (ALPHA), direction
to the Association was given by its membership to promote the full implementation of the Expert
Panel's recommendation "Actions will speak louder than words", a renewal report on the Ontario
Tobacco Strategy.
This letter is being sent to you as an effort to ensure protection of one of our major industries
in the Tobacco Growing Region of Ontario.
It is extremely important for you to be aware of the economic impact when addressing a
further reduction of the tobacco crop in the tobacco growing area in southern Ontario. The Regional
Municipality of Hal dim and-N orfolk, being the largest tobacco growing region in the Province, will
experience further dramatic economic,adjustment, including major job loss.
Haldimand-Norfolk's Health Department and Economic Development staff plan to present
a report to Regional Council in the future concerning agricultural diversification in the tobacco
growing region and the Ontario Tobacco Stratègy. Because of the current local government
restructuring, this report will be delayed.
In the interim, and to assist your Ministry with the Ontario Tobacco Strategy, I enclose a
copy of the 1995 Final Report prepared by Deloitte & Touche Management Consultants entitled,
"Economic Contribution of the Tobacco Industry in the Tobacco Growing Region of Ontario."
63
~
Page 2
The Honourable Elizabeth Witmer,
Re: Ontario Tobacco Strate
Partners in preparing this extensive report on the tobacco growing area were
Marketing Board; and,
Council
Municipal Governments in the study area;
Province of Ontario;
Government of Canada;
Ontario Flue-Cured Tobacco Growers'
The Canadian Tobacco Manufacturers'
Agricultural diversificationiš a priority, however, the sensitivity to adjustment resulting from
tremendous economic impact in Haldimand-Norfolk, is a greater priority.
~--
Yours truly,
Robert J. Heilj A.M.C.T.
C.M.O., C.MIM.III,
Chief Administrative Officer
Affairs
Food and Rural
The Honourable Ernie Hardeman, Minister of Agriculture,
The Honourable Colin Kenny, Senate
Toby Barrett, MPP, H-N, Brant
The County of Oxford
The County of Elgin
The County of Brant
John Harrison, Chair, Regional Municipality of Haldimand-Norfolk
Haldimand-Norfolk Regional Councillors
&,3' /1
c:
~ Ontario Hydro Services Company
M5G2P5
\
"N,",'"''''
'i< (" i'~i:"''ì;
'xi í ~"!~.\I
~.~
l,}ì'"
483BayStreet.Toronto,Onla~o
1
NOV
Mark G. McDonald
Administrator/Clerk
The County of Elgin
450 Sunset Dr.
SI. Thomas, ON N5R 5V1
""1~¡P'V '" q "'"
"",;,.\.!,I "if ':.,,"'" I
. '''.~''. ,~"' ""'0··,"
. l!\i0'M¡'ß '8'¡i~~ .'
~._~,,£;J·'ì" ',"
1999
October 22
McDonald
We are proud of the progress that Ontario Hydro Services Company has made in meeting the year 2000
challenge. By embracing a methodical and comprehensive program, our company is on track and on target in
its Y2K program and we believe that we will continue to provide our customers with the safe and reliable
transmission and distribution of electricity through the December 31, 1999 rollover.
Mr.
Dear
Prior to June 30, we met our Y2K "Operational Readiness" goaL This important milestone marked the
completion of our testing and remediation of digital hardware and software assets, which could have had an
impact on our transmission and distribution of electricity and our day-to-day business operations. The date-
sensitive equipment that we identified has now been restored and deployed back into service.
From now until the end of the year, the focus ofou(Y2K Program is two-fold. First, we have a rigorous change
control program in place throughout the organization to safeguard the state of Y2K-readlness that we have
achieved. Secondly, we are coordinating and working with other industry participants on year-end rollover
preparations. We have reached the point in our Y2K program, where we believe we have significantly reduced
the risks associated with Y2K. By undertaking a thorough contingency planning effort, including participation in
key drills such as the continent-wide North American Electricity Reliability Council Y2K Drill in September, we
are helping to lower those risks.E!ven further. Our contingency pians leverage the flexibility, back-up procedures
and response times already built into our daily operations and restoration management so that we can be
prepared to respond to any foreseeable Y2K problem that might occur during the rollover period.
Sharing information with our customers, communities and other stakehoiders is a priority for Ontario Hydro
Services Company and the Y2K program. By keeping you up-to-date on our year 2000 preparations, we
believe that we can assist your own Y2K preparation efforts and help keep you informed of our progress to
date. In keeping with that commitment, please find enclosed a copy of our recently published Ontario Hydro
Services Company's Year 2000 Operational Readiness Report.
Ontario Hydro Services Company began operating on April 1, 1999. We are dedicated to the safe and reliable
transmission and distribution of electricity to our customers and communities. In keeping with that commitment
our Y2K program is comprehensive and far-reaching. If you would like additional Information about Y2K and
electricity, we can direct you to our web site at www.ohsc.cöm or please feel free to contact our Year 2000
Program Office either by phone (416-506-2000 or 1-877-531-9933) or e-mail usatyear2000@ohsc.com.
Yours truly,
~~
Eleanor Clitheroe
President and CEO
Ontario Hydro Services Company
)It<
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64
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OCT 29
MUNICIPALITY OF BAYHAM
P.O. Box 160
StraffordviIIe, Ontario NOJ 1YO
telephone (519) 866-5521 - fax (519) 866-3884
1999
October 27,
Reform
Mr. Milt Farrow
Special Advisor
Haldimand-Norfolk Local Government
Submission of
Town of Tillsonbur,
Farrow:
RE: Haldimand-Norfolk Reform
October 24. 1999
Mr.
Dear
the Supplementary
of
1999
The Municipality of Bayham is in receipt today, October 27,
Submission of the Town of Tillsonburg dated October 24, 1999.
As noted by Tillsonburg, no prior discussion regarding this submission was undertaken with
this municipality. As such, we have had little opportunity to review and provide any detailed
response to the rationale for the submissi?~
In brief however, the Municipality of Bayham is not supportive of this proposal as put forward.
The Municipality has just been through exhaustive efforts that resulted in amalgamations.
Our current structure was implemented effective January 1998.
Over the less than two years since amalgamation, Council and staff have been working
diligently to implement this new organization in order to provide for clear, effective, and
efficient administration of the Municipality. An additional substantial change at this time would
be extremely difficult to undertake.
The Municipality will of course, continue to review all facets of its' administration. and consider
all options which will improve services and costs to its' rate payers
consideration and good luck in your deliberations.
Thank you for your
Respectfully,
ger;A\M.C.T.
dministrative Officer
65
cc: C.A.O.lClerk -Town of Tillsonburg
Administrator/Clerk-Elgin County
~001
10/27/99 WED 14:33 FAX 519 866 3884 MUNICIPALITY OF BAYHAM ~~~ ELGIN COUNTY
MUNICIPALITY OF BAYHAM
P,O. Box 160
StraffordviIIe, Ontario NO] 1 YO
telephone (519) 866-5521 . fax (519) 866-3884
October 27, 1999
Sandra Hcffi-en
Deputy Clerk
County of Elgin
450 Sunset Drixe
St. Thomas, Ontario
N5R5VI
Dear Sandra:
RE: Town of TiIIsonburl! Supplementarv Submission - flaldimand-Norfolk Reform
. Further to our conversation this moming, enclosed for information is a submIssion made be the
Town ofTlllsonburg to Mr. Milt Farrow, a copy of which we received today. A briefsubniission
in response may be forthcori1lng tram Bayham, and r will forward suçh when it Is completed.
Should you have any questions, please do not hesjtate to contact me.
66
WED 14:33 FAX 519 866 3884 MUNICIPALITY OF BAYHAM ~~~ ELGIN COUNTY i4J 002
10/27/99
'illJ1Mj IJJ:IDI.@ THE CORPORATION OF THE
~ ~
TOWN OF TILLSONBURG I
I <,J.~ ~J' ,
'"
li~i '. í ¡m
,.
October, 24"', 1999 .. ....
... ...
Mr. Milt Farrow
Special Advisor
Ha1dimand-Norfolk Local Government Reform
Dear Sir:
Re: SUDnlemenlarv Submission - Haldimand-Norfolk Reform
Further to Ihe Town of TiJIsonburg's submission of October 14"'. 1999, enclosed herewith please find a
supplementary proposal recognizing' Community of rnteresr.
Please be advised that this Staff Report was received and adopted by Council this date.
Unfortunately, time constraints have precluded an opportunity to discuss this proposal with the Townships
involved. Copies however .re being provided directly to them
Thank you in advance for your consideration of this submission. Should you have any questions, please do
not hesitate to caJ!.
R.espectfully submitted,
David C. Morris, A.M.C.T.
Chief Administrative Officer! Clerk
:/ CC' Cierks of the Townships of Bay ham and Norfolk
67
MUNICIPAL OFFICES - Town Centre Mali
200 Broadway. Second I'loor, Suite 204, Tilisonburg, Ontario N4G SA7 Tel: (519) 842-6428 I'OX: (519) 042-943
~003
~~~ ELGIN COUNTY
MUNICIPALITY OF BAYHAM
REPOR
To: The Mayor and r-Icmbc'rs of t \1I1nL'
From: David C. Morris. Chld..\dminisrullivè Onic~r Clerk
Subject: Presentation to Haldimund·'\lort(\lk $pcciul .'\dvi,<;ol'
Date: Qctober 23, '999
- ,~---_.. ------,
PUR.POSE
3884
FAX 519 866
14:34
WED
10/27/99
To provide a recommendation for Council for adoption and suhmi,ss;on to the Haldimand-
:"iorfolk Special Ad\'isor with n'spect to incorporating the Township of \orfolk and the
Township of Bayham into the County of Oxford.
a
;1'ID
On October 12"', 1999 The Council ~or the TowT1 orrillsonhurg adopted by Resolution
proposal to the Semor /\d\'Isor f()r the Restructuring of HaldllT1and-Norfolk for
incorporating the Hamlel~ ot'Nortolk North and NOliolk West into the County of Oxford
and the TowT1 ofTillsonburg, Thi~ was sub~equently submilled to ¡he Senior Advisor on
October /4''', 1999. This proposal dealt only with those areas In Norfolk Township
adjacent to the Town ofTillsonburg which are essentially suburban to the Town. " is the
purpose of this repon to deal with the greal~r issue of 'C(.mmunity of Interest' which i~
supplementary to the prevIOus proposal.
BACKGRO{
On September 24'''. 1999. the Minister of Municipal MTam and Housing released
tems of reference for Regional Rdorm. attached as Appendix 'A' 10 this report,
Recommendations may include whether existing regional boundaries are 10 be modified.
and ¡fthey are, the new external boundaries of the area along" ilh ¡hi: proposed status of
any area removed from the regional municipallt~
the
2.
COMMENTS
n 1988, The Province ofOmano appruved ¡he C(1Lmry of (»);f{) 'd nnicia Plan That Plan
reco¡''T1ized that the TC)\\T1 ofTil!>ol1bur!! has a ·("ommtJni.~ of ¡nrcl'cst' which extends
outside oflhe RestrucILlred County (II' Chl"ord a., sho"n In Flgllre : pfthe County of
Oxford Ofticial Plan allached as Appcndlx '"[3" 10 Ihi, r~p(\rt -I" such. it is reco¡''T1ized as
a Regional Centre tor southern Oxlord County as well as ponion, \){' f:::lgin County and
the Regional Municipality of Hal dim and Norfolk. This spcl'1fic'ally equates to the
Township of Norfolk and the Municipality of Bayham,
68
I
i4J 004
~~~ ELGIN COUNTY
MUNICIPALITY OF BAYHAM
3884
519 866
FAX
14:34
WED
10/27/99
2
'i
Pl
t't)IY
)\vln,g
t
It:
uJI.:~
nl'
ty of Interest
60'·,
h~ajth care
Town
Commun
This
he
.~ outside of
l,,'IH~ CUrTie'
p
la
IS
I.
;;ol1hurg
Ti
If
recreation- 50". 0
·
14,000
financial instituuon~ . residents
do their major financial transact
agncultural - tobacco is prominent cash crop s(ìut.h \J
Oftice of Flue Cured Tobacco Grower's Markellng
Warehouse b~ing locatcd in Tillsonburg
the Ti sonburg Multi-SeJ"\l c~ C~ntr~ \\'hle
social sc:r\'ice within
Imlplex are nUll-
,.
"
l~(!
<.
\
s Com III
Industrial workers - 60"'0 are 110n-rtsiden
retai market sur\"~ys show a trad~ area of fJ(I
rI
l"
I
lflh~
us~rs
resident
·
;;
~ popu lauon
11
"
'IV pel~lìn,
)1
·
·
·
sonburg to
Head
.
;,I)llburg with
_111" ,\UCtiOIl
(
,,\ ~L.·a
10 T
nate III
\"~
r&
ham
r
Boal'ct
Q[!.'l11rl:! II
th~ Trì-Cullnr~
B,t
IlJ
Nortolk
In
ons
deli"~ry
)urisdicllOn
the
ncorµorating
currently
1,1
rdorm
nf h*',.~s
unrç
pal
I
be gl\cn bas~d Ilpon '("(lmmunity
into Oxford COUnl~ as [1Qr1 of the
would ha\~ th~ (¡!Jo\\ing bendit5
Consideration should
TO\\'ll5hip of Nortòlk
under\\ay
,
J
of
Ih commulllly
This
· services being offered at rhe upper ller would be aligned w
in!(~rest including social servICes. h~alth care, aml-<ulancc
· provincial health care initiativcs c
boundarIes
mll1atmg arbitrary
realignment would also lake place, students would
Ilexibillty ng schools within their community ofimerest
'e tax loss as a resul. of incorporating Norfolk North and Norfolk Wcs
'Tillsonburg would be J1l1nimized as currently only 14.15% of
Commerci~ ation and 2'¡.35°~ of Residential Taxation are retained by the
TO\~TJship \ IC balanc,~ l"ier and Education ie. this pOr1ion
IVould conti ) bcneti t'lhe;' were j n Oxford County
could be bener served by
going!() Upper
Norfolk resident>
Education Boundary
J1lOre n attend
assuming
havc
any negati\ .
nto the TOW.l 01
.
.
reference attached
JI!!~ukd ~rr terms or
C\1r¡s¡daIO¡; 0[1p(lJ1unrties to mee
\IS proposal Identified initiatives
.~ :!l1d I\' be striving to havc
a,....
rC1'<I
11 ii' pr<;,\'
rhc;.~ utl¡C,
\
With respect to achievIng pnncl 1les 01 r,~rl)rn
as ap[1endix nA ", the Coi.mt~· of Ox tord is eu
these objectives, The Town orT"Is.>nbllr~
that it has already implementcd In mc:ell ng
these Implemented County wltIe
4
P loto Oxford County
it should be brought to
tiS recogni7.ed that the ¡ssu~ olïncorporating Ba~ham lo\\nsh
may be outside of the mandaœ ofth~ Scnìor Advisor. Ho\\'e\f:r.
69
5
i4J 005
~~~ ELGIN COUNTY
the anention oflhe Provincial Oóvernment alth" !~ 1[1 lilt: Sf" Oflhè gr.:aler puhlic
imerest. It ís clearly Idemified \\itI11!1 the ·Communi!.\ or Imcr('\r- and needs to he
addressed if current municipal reform is to be truh cf/('ctil e ,md meet the
governments objectives.
RECOMMEND,\ nON:
It is recommended that this repnrt be adopted by ('oundl and $ubm;n,:€I to the Specia
Advisor for the Regional Municjpalit~· of HaldimllOd-.'iorfolk.
Respectfully submitted
D. C. Morris, AM.CT.
Chief Administrative OflicerrClerk
70
MUNICIPALITY OF BAYHAM
3884
519 866
14:34 FAX
WED
10/27/99
i4J 006
444 ELGIN COUNTY
MUNICIPALITY OF BAYHAM
Terms of Reference for Specla
519 866 3884
FAX
14:35
WED
10/27/99
~,: Minister at
;15 ,~( Ihe Regional
rleton and Sudbury
~::.I' ~.
~n.r:-
Wf
r'
Advisors
The Special Advisors will provide a report With rp,cn,'-':'o.nc
Municipal Affairs and Housing on local governmer:c 'E:IJi"
Municipalities of Haldimand-Norfolk. HamiJton-Weii!wJr;!'
¡
PrinCiples
to achieve:
Fewør muniçipal politicians while maintaining accessible, eHec~ve, accountable
representation, talcing Into consideration population and community idenbty.
the Special Advisor should c:.onSII:íer .10W t-¡;si
n assessing optiol1s
.
gh quality services at
!{¡b creation, investmen
Lower taxes by reducing ovøra municipal spending. deJivenng
the lowest possible cost. preserving VOluntarism, and pramC!'ng
and economiC growth,
¡¡¡~payer accessibility
reducmg d uplic:ation
more efficient service delivery while maintainIng
l.&Jss bureaucracy by sìmptifying and stteamlinJng govemmen
;lnd overlap. and reducing bamers and red tape for bllSiness
Better,
-
Clear lines of f85ponsibility and better accountability at tho local level by reducing
duplication and ovenap.
Process
The Special AdvIsors shall devise a process for developing their recommendations
including consideration of eXisting proposals and relevant. available research, and
consulting with stakeholders represeming municipalities. business orgal1izations and
community groups. and individuals. to the eJdent practical and necessary for preparing Ihe
report. The consultation process shall include stakeholders from all mUnicipalities affected
The Minislly of Municipal Affairs and Housmg will provide the r.ecessary Imanclal and other
background infommlion on the affected municipalities.
The analysis of options and recommendalions shal! be bascCl on t~¡e PrinclpJes outlined
above and couid include such other considerations «5 geography Ò'conomiE!8 of scale. and
the appropriate number of politicians and size of adrr.mis:ral!On ¡;C;mDGred with other
municipalities of similar size,
The final report - incJuding context and history of rest"JCluring In me region, summary of
options. analysis of options (including financial analysis). and; !JcommendaUons _ shall be
submitted to the Minister within 60 d;¡ys of the Special Ad"~~r', "P'loÍJ,!ment.
1
7
~007
~~~ ELGIN COUNTY
MUNICIPALITY OF BAYHAM
519 866 3884
FAX
14:35
WED
10/27/99
I
I
I
ons
Recommendati
recommendations shall encompass
The
ties;
,
..
,..,
''(
.- '
IV
r,iC:,
r:
GovernanCB structure for the new,,,
1 ~"" municipaUties
,
"no ~ja¡~s
,-Je-ceASf1r'
Municipal structure
number of municipalities
boundaries of mUnicipalities
name(s), or a process for selecting name.s
olher community decision-making bodies ¡
Council(s)
composition and size
method of election
number of wards and ward boundaries ,
initial council commrt1ee structure
guidelines for the remuneration a~d offic.e ~ ~P""ì!.('~
f]IlY
members
.. - . r· ~
'd.."".....
-
Local Boards (as necessary)
number and nature of local boards
size and composition of boards
method of determining representation
number of wards and ward boundaries lor
elected boaros
Extemal boundaries
whether e>:isting regional boundanes are to be modified. and if they are, the new
extemal boundanes of tho area along with the proposed status of any area removed
from the regional mUnicipality
impact on municipalities affect~d
r;;ring of debts
iJiclu::ling special municipal
govt?'r'lment in the regiDns
Additional issues
transitional provisions. inCluding reseNe funds and area
special provisions unique to the area being rcslTuclured
powe~ to be continued
any funnar mailers relevant
72
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Me
10
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~~~ ELGIN COUNTY
MUNICIPALITY OF BAYHAM
866 3884
519
FAX
35
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10/27/99
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1999
October 27,
~:;~j)
OCT
Mr. Mark G. McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5Vl
Dear Mr. McDonald:
The Council of the Corporation of the Municipality of West Elgin passed the following
resolution at their meeting of October 14th 1999.
Properly Moved and Seconded:
RESOLVED that the Council of the Corporation of the Municipality of West Elgin
agrees to request a costing proposal for contract policing on a countywide basis,
excluding the Town of Aylmer, from the Ontario Provincial Police.
DISPOSITION: Carried
Sincerely,
I¡~f)
Rita DeWild, CMO
Clerk
Fax: (519) 785-0644
74
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560
416-863-2101
Please Call
In Case of Transmission Difficulties
county of Elgin
Please Deliver To
® Ontario
News Release
Communiqué
"'¡nistèr. de8 Finances
Queen's Park
Toronto ON M7A 1Y7
Mjnl8t~ Df Finance
Queen's Park
Toronto ON M7 A 1 Y7
FOR IMMEDIATE RELEASE
October 28, 1999
PROVINCE LEVELS PLAYING FIELD
(Toronto) The Honourable Emie Eves, Deputy Premier and Minister of Finance
announced today that the govemment will create a new property class for
professional sporting facilities in an effort to level the playing field between
taxable sporting venues and those facilities that do not pay property taxes
because they are municipally owned.
There are currently four professional stadiums that are subject to taxation in the
Province of Ontario: Air Canada Centre; Maple Leaf Gardens; SkyDome; and the
Corel Centre. Other stadiums such as Copps Coliseum, Ivor Wynn Stadium and
Jetform Park do not pay property tax because they are municipally owned.
The province will establish a professional sports facility property class that can be
used at the discretion of the municipality. In addition, the government will
establish a new range of tax fairness for this class that would permit significant
flexibility for municipalitie& to set their own municipal tax rates.
for
The province will provide corresponding education property tax reductions
every reduction that the municipality makes on its rate.
"The Province has gone a long way to level the playing field; Eves said. "The
federal government has failed to demonstrate or quantify the level of support they
are willing to provide to Ontario's teams, let alone those across the country:
If municipalities take up the provincial offer to its fullest extent, Ontario will forego
up to $16 M in provincial education property tax revenues. The province will
await indications from municipalities that are interested in participating in this new
property class.
30
Rita Smith, Communications Assistant
(416) 325-9566
75
more information. contact
For
Sandra Heffren; Linda B. Veger
Mark G. McDonald
c:7Tt.? EXPRESS
Please Circulate To
...
!:!
...
October 27,. 1999
regulatory changes to protect municipalities from any loss of
reven\lCS that may occur due to an inability to coJlect penalty
and interest charges 011 overdue 1999 tax amounts billed in
2000.
. " ""
The letter points out the real likelihood, for reasons
beyond the control of the municipality, that 1999 tax bills
may eithcr not be issued tU1til the ncw year, or, if issued, may
not provide adequate time for due dates in 1999. In the ¡atter
instance, even if time permits a municipality to have a singlc
due date prior to DeceTnber 31, 1999, many billing systems
would need to be rctooled, since the normal tax billing
process involves two or more insta1ments, therefore
introducing further delays to thc process. TIle Associations
are asking for authority to bill and have due dates in 2000 for
1999 taxes willie retaining thc ability to charge late payment
and interest charges on overdue amounts.
In a separate letter, the four Associations have asked
for interim levy limits for 2000 of 75% of the 1999 final tax
amount. Under the municipal proposal, municipalities could
interim levy for 75% of the 1999 amount but collection
would be limited to 50% prior to the end of May. The
additional 25% would bc collected on due dates that fell
subsequent to May 31,2000.
The Associations have also requestcd a change to
Section 187 of the Mwlicipal Act to allow municipalities to
borrow for 1999 and 2000 to the same limits as were in place
for 1998.
Seasonal and Vacant. ProDerties
Representatives of AMeTO met with Toni Sl<arica,
Parliamentæ:y Assistant to the Minister of Finance on
October 18,1999. Mr. Ska1ica is conducting consultations on
the issue of seasonal and vacant business and residentiaJ
property assessment and taxation. In its submission, AMCTO
stressed the following points:
. that current value assessment is based on the
property value relative to similar properties and
that CW1'ent valuation methods allow for
vacancies or seasonal uses in arriving at an
assessed value;
that thc tax system aJlocates costs based on the
relative value of any given property and not
based on occupancy or the consumption of
services;
of2
I
Page
.
76
TAXING MATTERS
AMCrO Discusscs Tax ,rssues
The members of 1110 AMCTO Legislative Committee
met with representatives (If the MinÜ1try of Finance, Ministry
ofMtmicipal Affairs and Housing/OPTA and the Ontario
Property Tax Corporation on October 15ù' to discuss several
issues related to Bill 79 and assessm<mt and tax policy
gcnerally.
As of October 15'1" OPTA mId delivered 80 billing
CD's to municipalities as compared t,o 367 that were
delivered in1998. The OFTA representative was adamant that
OPT A is not the issue and. that the system is capable of
handling aJl mWlÏcipaJitie,¡. OPT A insists that all of the
problems are related to municipalities not following the
procedures established to obtain the OPTA CD.
Ministry of Finan,ce officials aclmowledged that
some mWlicipalities (approx. 20 at the time of the meeting)
where awaiting a regulation in order to be able to procced
with the 1999 final bi11ing process. The Ministry
representatives also expressed concern that a number of
municipa1ities did not understand the process that was in
place to trigger thc production of an OPTA CD for their
municipaJity. To facilitate the provision of assistance to these
municipalities, the Ministw is contacting mtmicipalities that
have not requested a CD ftom OPTA to determine if a
problem exists and to offer resources in the form of expertise
to help facilitate the proCess.
Municipal staff aæ encouraged to put in writing any
concerns or difficulties that they are ,'xpcriencing in
finalizing the 1999 billing process and transmit these to the
Ministries of Finance and Municipal Affairs and Housing,
your M.P.P. and AMCTO, AMO and MFOA.
With respect to the post Bill 79 era of municipal
taxation, Ministry of Finance represel~tatìves indicated that
work is underway (early stages) on what aJtcmatives are
available. The representatives reiterated that the Minister of
Finance has committed the government, in his pre-election
budget, to continued protection from exccssive property tax
increases for business and multi-residential properties
Bill 79
AMCTO, in COujllllction with AMO, MFOA and
AM'fCO, has sent a letter to the Deputy Minister of Finance,
Bryan Purchase and the D,Zputy Minister ofMunieipal
Affairs and Hottsing, Michael Fenn asking for legislative and
Municipal licensing officers may pennil a transition
period from lhe current approach for a "reasonablc" period of
lime.
that any changes that affect Bill 79 capping
programs would be extremely confusing and
result in further delays;
that the definition and enforcement of a seasonal
classification would further complicate the "SMART SERVE" PROGRAM
system and be costly to implement and maint"ul' Smart Servc Ontario, a division ofthe Hospitality
that a1l trailelrs with permanent connections (i.e.' !n~~s~ Training Organization of Ontario has announccd
water, hydro, sewer, etc.) should be asscssed and mll1atlon of the OntarIO Rcsponsible Beverage Service
taxed as permanent dwellings; Training Program. This program is dcsigned to instruct
that all oommercial traUer parks bc taxed as persOns on the responsible service of alcoholic beverages and
conunercial operations, and; is rec~gr¡ized by the Alcohol and Gaming Commission of
that permanent trailer pacrk properties be assessed Ontano. . .
and taxcd as one properly and that owners be ThIs IS a video-based program that can be delivered
authorized to allocate costs all a ¡Jer Ullit basis. ?n site at a Jow cost and at a convenient time. For further
Mr. Skarica indicated that hc~ would oc reporting to ~~nnatiOn please CDnÌll;ct Smart Servc Ontario, 5405 .
Mr. Eves prior to mid-November. Al\1CTO's complete Eglmton Ave. W.est, Unit 106, Box ~7, Toronto Ontano
submission is posted at )!ëWW.amcto.com/Olleen'sPark. M9C 5K6 or Tel. (416) 695-8737, e-maIl
.' aeneral@smarlserve.caorvisitthewebsiteat
BJll79 Manual Worksh~)et Undated WWW.Sm.artserve.ca.
The manual capping tax adjustment worksheet is
now available from the OPT A site. For those doing capping "EXPERIENCE CANADA" P~OGRAM
adjustments manually, th,: spreadsheet also has a guide "Ex']Jerience Canada", a program sponsored by the
associated with it that should assist in working through the Federàl Government and oft'ered through the Council for
spreadsheet. Canadian Unity aIlows mUlIicipaIities to acquire the services
. of a qualified graduate for 24 weeks for $8,500 net. This
NEW BREAK O~EN TIC~},;T G.AM~ 'participant' is not on your organization's payroll and there are
Infonnatlon Bulletm No. 19 Issued?y the AGCO on no recrLlÍtment or fringe benefit costs. Experience Canada
Mar 7, 1999 annowlced ~, new ,?reak open !¡~ket g~me provides and pays for a workplacc preparation program and
desl~ted ~ ticket type J3N3 . .Th!S game Isaval1abl~ for the transportation and accommodation of the participants.
~rovmctal lICenses and th~se sellmg ,out of regIStered sItes. For morc information, contact your Experience
.rhe n~w gamc has ~,380 i~~lœts, solc~ at $0.50 I tickct, Canada Coordinator, George Craig at (416) 346-7014.
mcluding 140 free tICket pnzes. MaxImum expenses are set at
14.65% of gross proceeds. MunicipaJly licensed groups using AMCTO LOOKING FOR BY-LAW SAMI'LE
Bazaar and Novelty prodllcts are "permitted to be licenscd" AMCrO is looking for a recent "Property
for all three B&N games provided they are all sold in the Maintenance and Occupancy Standards By-Jaw". If you have
same location. a sample on disk, please forward it by email to
amctP~¡!!11c.to.com
·
the
·
·
·
·
to
AMCTO WORKSHOP UPDATES
WorkslJon Cancellations
The fonowing workshops have been
lack of registration; they are:
· Conducting A Skills Inventory, November 3rd in London;
and
· Municipal By-Laws, November 5'h in Thunder-Bay;
Re!!istratíon Reminder
Please register for the following locations to prevent
cancellation:
· Municipal By-Laws in Peterborough by Ootober 29d1;
· Municipal By-Laws in Sudbury by November 1 0~1;
· Municipal By-Laws in Hamilton by November 24th; and
· Axe You Conducting Efì'ective Media Relations in
London by November 2'«1.
cancelled due
Page 2 of2
77
OUT OF POCKt)T EXPENSES - BINGO EVENTS
An addendum to Infolmation Bulletin No. 18 was issued
in April 1999 which attempted to clarify the situation relative
to the need for receipts to reimburse out-of-pocket ex-penses
to bona-fide members. The amended bulletin notes that
charities may use an expense log book and not require actual
receipts if:
I) The expense is reasonable, m:cessary, artd was
incurred by the m':mber ;11 assisting at the event.
2) The date, amowlt, type of expense and signature of
the mcmber must be in a logbook.
The expenses treated this way must be "reasonable",
include relevant items, and charities must be able to
document thesc expenses to the local municipality or the
AGCO, upon request.
80x 520 - City Hall
. Ontario N5P 3V7
Telephone (519) 631-1680
Fax (519) 633-9019
' )~~
3
NOV
OFFICE OFTHE MAYOR
Thomas
Corporation of the City of St
to inform you of two events
Dear Community Group/Church Group
As the Mayor of St. Thomas I am excited to have this opportunity
the City will be hosting in the next few months.
First is the 10fJh Anniversary of the Formal Opening of City Hall. Our St. Thomas Centennia
Committee has been working diligently preparing for these celebrations which will take place on
November 20,1999 from 6:00 to 9:00pm. The Open House portion from 6:00pm-8:00pm will
allow the public to tour City Hall and ask questions concerning the daily operation of the City.
The Ceremony portion will start at 8:00pm in the Council Chambers with a number of dignitaries
reflecting on the last one hundred years of City Hall and St. Thomas. Entertainment will be
provided as well as rerreshments.
The second event is the Welcome to the Year 2000 Party at Memorial Arena. This family event
will take place from 1:00pm to 4:00pm on New Year's Day (January I, 2000). Visitors will have
the opportunity to view Stork Club memorabilia, listen to musical entertainment and enjoy light
rerreshments. Everyone in attendance will have an opportunity to sign our guest book which will
be proudly included in the City's time capsule.
display them on your
I have included a flyer advertising each event with the hopes that you will
community bulletin board, in your newsletters and weekly programs.
I appreciate you taking the time to help promote these community events. If you have any
questions regarding the 100'" Anniversary Open House or Welcome to the Year 2000 Party
please do not hesitate to contact me at the above number.
~
hope to see you there
YO~A
Joanne Brooks
Mayor
I
COUNTY OF ELGIN
By-Law No. 99-38
"BEING A BY-LAW TO AUTHORIZE THE MANAGER OF ENGINEERING SERVICES
TO TEMPORARI!..V CLQSE COUNTY ROADS'
WHEREAS, pursuant to S¡¡¡ction 207 (44) of the Municipal Act, being Chapter M.4S,
R.S.O. 1990, as amended, a by-law may be passed by a municipal council for closing to
vehicular traffic on a temporary basis for such period as shall be specified in the by-law,
any highway under the jurisdiction of the councii for such social, recreational and other
interests specified in said Act; and,
WHEREAS, pursuant to Section 207 (44) of the Municipal Act, being Chapter M.4S,
R.S.O. 1990, as amended, a by-law may be passed by a municipal council to authorize a
committee of councilor a municipal officer or employee, subject to such conditions as
council may impose, to exercise any of the powers of council in regard to Clause 1 above.
Elgin
NOW THEREFORE the Municipal Council of the Corporation of the County of
enacts as follows:
1. THAT authorization be and is hereby granted to the Manager of Engineering
Services to temporarily close County roads for social, recreational, community or other
related purposes, subject to the following
setting out the
a) A written request is received from the lower-tier municipal counci
dates, times, and reasons for such closure.
b) The lower-tier municipality shall be responsible for providing the appropriate level
of liability insurance, naming the County as an additional insured, naming the County
harmless during road closure, and for providing materials, labour and equipment required
to maintain a safe detour route.
THAT this by-law become effective upon its passing.
2.
999.
day of November 1999.
Rien VanBrenk,
Warden.
78
time this 9th day of November
READ a third time and finally passed this 9th
Mark G. McDonald,
Chief Administrative Officer.
READ a first and second