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September 28, 1999 Agenda
ORDERS OF THE DA Y 1999 AT 9:00 A.M. ORDEB. 1 st Meeting Called to Order Adoption of Minutes - meeting held on September 14, 1999 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATIONS 9:00 A.M. Ross Whalls, Warren S1. and Carlow Road - see .Staff Report on page 44 (ATTACHED) 9:30 A.M. Peter North, Office of Community Sports and Recreation Development (ATTACHED) 10:00 A.M. Bryan Hall, Jim McCoomb, Crystal Ethier - KCCA, Christine Stoneman - DFO, Kim Smale - CCCA, Valerie Welsh - L TVCA, Bill Baskerville LPRCA re: Drainage Classification Update FOR TUESDA Y. SEPTEMBER 28 2nd 3rd 4th PAGE # 1-3 4 Motion to Move Into "Committee Of The Whole Counci Notice of Motion - Councillor Walters 5th "THAT, the Council of the Corporation of the County of Elgin expedite the review of the speed limit and rumble strip policy specifically as it applies to the intersection of Fairview Ave. and Sparta Line." (ATTACHED) 6th Reports of Council and Staff 5 Report of Councillors Reports of Staff Counci 6-53 see attached Correspondence Consideration Information (Consent Items for Items for ) i) 7th 54-74 75-138 Agenda) OTHER BUSINESS Statements/Inquiries by Members Notice of Motion Matters of Urgency 1) 2) 3) 8th the Committee Of The Whole n-Camera Items - see separate agenda Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 139-149 7:00 P.M LUNCH WILL BE PROVIDEDI ARCHIVES MEETING NOTICE: ,'~- ¡j~~ ~~::;;ìj I""' f.;. ~1~/1 ~0::> )'>';)1 ¡¡ ,,~ D AUG ~ Unit # 2 Pt. eSt. Brid 285 1999 August 17, The Council The County of Elgin 450 Sunset Rd. St. Thomas, Ontario N5R 5Vl Dear Sirs; Some time ago, as a result of one of our committee meetings, we proposed that, in the interest of public safety, the intersection of Warren Street and Carlow Road should be an all way stop. On June 2, 1999, Mr. Watters, Manager, Engineering Services, declined our request quoting several guidelines and warrants tì'om the Manual ofUnitorm Traffic Control Devices. A copy of this letter is attached for your reference We are not convinced that there has been sufficient analysis of the highly variable conditions at this intersection.. We are convinced that eventually there will be a serious collision at this corner unless soine action is taken. To that end we -::iate having the opportunity to address council. Please advise the this might be possible would appre. undersigned when is appreciated attention Your Yours truly, PGgµô Secretary , \ t 450 Sunset Road ST. THOMAS, ONTARIO N5R 5V1 Telephone (519) 631-1460 Ext Fax No. (519) 631-4297 (lI"i'l 4 1999 June 2, CLAYTON WATTERS, BASe., P.Eng. Manager, Engineering SelVices ONT~O A PROVINCE FOR Au AGES ñ ~ International Year of Older Persons Port Stanley Community Policing Committee 285 Bridge Street Unit #2 Port Stanley, N5L 1 J5 Ontario Guy, Secretary MrsJ Attention Gentlemen Intersection of Warren Street and Carlow Road In order to improve this intersection over the last few years the County of Elgin has moved the 50 kilometer per hour speed zone farther north of the intersection. A reduction in the speed of the vehicles entering the village was achieved by moving the signs north. The County has also painted stop lines at this intersection. These stop lines are used to indicate the point where a vehicle shall stop at an intersection in compliance with a stop sign. These two measures have increased the safety at this location. Re: Guidelines and warrants determine the use of All-Way Stop Sign controls by the Manual of Uniform Traffic Control Devices. These guidelines and warrants are as follows: Similar volume demand and operating characteristics. The latest MDT for this intersection in Warren Street 2,700 and Carlow Road south of the intersection 1,800 and north of the intersection 1,100. This intersection does not have similar volume. Interim measures where traffic control signals are warranted. Traffic signals are not warranted at this intersection. High accident frequency (four accidents per year for a 3 year period). Since 1990 there have been only 6 reportable accidents at this intersection which is far less than the 4 accidents in :3 years. 2 2 · · · ,- Port Stanley Community Policing Committee Attention: Mr. J. Guy, Secretary June 2, 1999 Page 2. If you require time. Your request for an All-Way Stop Sign is not warranted at this additional information please do not hesitate to contact me. Yours truly, d)J~~ CLAYTON D. WATTERS, BASc., P. Eng MANAGER, ENGINEERING SERVICES ~ CW:kab c.c. Mr. Lloyd Perrin Co-Ordinator Physical Services Municipality of Central Elgin P.02/02 ® Ontario 519 659 7989 OCSRD MCZCR 12:48 Ministry 01 Citizenship, Culture and Recreation SEP-07-1999 Minlstète des Arf31rB8 clviques, de la Culrure et des Loislrs Bureau pour Ie développomont deo oports ., d"" 10101.. communautalnlis Coordonnateur provineiale Office of Community Sport and Recreation Development Provincial Coordinator 900 avenue Highbu¡y London ON N5Y 1 A4 Tél: 1-800-443-4549 Téléc ; (519) 659-7969 900 Highbury Avenue London ON N5Y 1M Tel: 1-800-443-4549 Fax: (519) 659-7969 3 September 1999 The County of Elgin 450 Sunset Drive ST. THOMAS, ON NSR SVl A' trat9x Office of Community Sport and Recreation the to introduce Dear Sirs: I would Uke to take this opportunity Development {O,C.S.R.D.}. The mandate of the O,C,S.R.D. is to assist the Province in reaching its physical activity goal by encouraging municipalities, local and provincial sport and recreation groups, school boards, employers and health professionals to enhance opportunities for Ontarians to be more physically active. This task will include encouraging and assisting municipalities with respect to holding multi-sport events and national/international competitions locally. The range of benefits hosting communities can realize are immense (ie, economic impact, community pride, volunteerism, sport legacies]. In addition, I will be assisting with the development of new local partnerships between the private and not for profit sectors to enhance the delivery of sport and recreation services for children and youth. I will also be taking the opportunity to promote the importance of the Ontario Games [2000 Ontario Winter Games, 2000 Ontario Summer Games, :;!QOO Seniors' Winter Games and 2000 Actifest] and the 2001 Canada Summer Games throughout the Province. be achieved through promotion of the value of sport, These goals will communities. Iìving within 10c,.'Ù with you at your convenience. I look forward to your recreation and active My staff and I would welcome the opportunity to meet favourable response in the near future, and I remain, TOTAL P.02 ~re;¿ð Peter North Provincial Co-ordinator 4 crhz enclosure e&oe ~~,tI'I'" 9vfunicipafity Corporation of the rrhe of Centra[ f£fgin Mr. Clayton Watters, Manager, Engineering Services, County of Elgin, 450 Sunset Road, St. Thomas, Ontario N5R 5VI Dear Mr. Watters s on Fairview Road north of SpartaLine Further to my correspondence of August 12, 1999 regarding the above referenced matter, please be advised that this topic was again discussed sby Central Elgin Council at its meeting of Monday, September 20,1999 and the following resolution was passed: Re: JRstallatiORof rumblestri "THAT: The Council of the Corporation of the Municipality of Central Elgin request the County of Elgin to specifically address the area of Sparta Line and Fairview Road, by reducing the speed limit north to 50 km per hour and remove or reduce the rumble strips recently installed." Would you kindly bring this matter to the attention of County Council at your earliest convemence. 1999 RECEIVED SEP 2 5 Y71... ~rs t l' -' I i .\ . K. G. Sloan Administrator/Clerk Thomas, Ontario N5R 5V1 Fax 519·631·4036 St 450 Sunset Drive, 1st Floor, Ph. 519·631·4860 1999 September 27, and BY FAX & REGULAR MAIL recommendations I have reviewed the material provided and that which I have collected regarding the subject of classification and class approvals for municipal drain maintenance by the Department cifFisheries and Oceans. I wás retained by you to offer an opinion as to the inter-relationships of the respective jurisdictions of the Department of Fisheries and Oceans, Conservation Authorities, municipalities and private land owners. fishing industry, is Government. The Federal some of its Conservation mean the commercial the Federal to of out the or contract done with ability to delegate apparently being is usually taken ;) jurisdiction have the is what is Fisheries, which clearly within tho Government does functions. That Authorities in this ~ase. The Province has jurisdiction over property al1d civil rights and municipalities. The Province has, through the Drainage Act, assigned the responsibility for overseeing the system of drainage works in the Province to the local municipalities. Those two regimes seem to have collided over the issue of maintenance of drainage works in agricultural areas. The position of the Department of Fisheries and Oceans, through the Conservation Authorities, is that work done on those drains may affect fish habitat. That fish habitat, even if it does not support any commercial fishing activity, is an important link in the ecological system which ultimately supports the commercial fishery. RE; 178,13 QUEEN STREETN" TILBURY, ONTARIO NOP 2LO (519) 682-1644 FAX (519) 682-1146 EMAIL:tilbury@paroian.com EO. Box '.~' .,~; PAROIAN RAPHAEL PAROJAN, RAPHAEL, CaUREY, COHEN & HOUSTON BARRISTERS & SOLICITORS DURY WINDSOR TORONTO CHATHAM .- BERT RAPHAEL, Q.C., LSM ALLAN D. HOUSTON, Q.c. (1935-1993) CARLS. CoHEN,Q.C. . STAN RAPHAEl, Q.C. . RUDOLPH LoBt., Q.c. DOUGLASASUl.MAN,Q.C. DAVID CAVILL . ROBBRTB. WILSON JAMES D. W¡CKEIT . RAYMOND G. CaLAUITI BRIAN p, NOLAN DAVID E. JACKlill DAVID Q. GREl!NAWAY ]ERRYF,Ü'J3RIEN PETER K. HRASTOVEC NANC'I' J. NICHOLSON G. JOSEPH FALCONER( PETER]. FESTERYOA S DAVID M. MUSYJ ROBERTO. COPLAND CHERYL HIJNSHAW JOELP.RocHON VINCIINTGENOVA ROBERT A. BESUNDBR PAUL CoURHY LESUnJ, DolUUiTT FRANK SAROLJ CMlo HOULE MARY]ANEMOYNAHAN JEFFREYRAPHAEL JOSI!PH MARRA EDWARD A. McNABB ROBERTJ.PAYNE ANNEIlS K. THORSEN OF COUNSEL ° LEON PAROIAN, Q.C. TOM C. ODI!TreJR., Q.C. (1916-1999) HAROLDJ. O'BRIEN, Q.C. (1921-1995) . DALTON E. CHARTaRS, Q.c. OABRlI!LJ. COUREY, Q.C. ARTHUR B, WEINOARDEN ° CRRTJl'ŒD AS ASPEClALJSTThI CMt LITIGATION BY THE LAw SOCIETY OF UPPER CANADA - MEMBRROFTHI! LAw SOCIEITOF ALBERTA MEMBEROFTHEMIClllGAN BAR . . l \ """"",~,, "" "I""" l. . ~~~M~-¿~ [l V:k'¥' ,~,..ÙUi1l t _, ..-.,~JÆf~~1~~\~.,,, J summary )9~9 5EP of my :r a IS Comity of Elgin 450 Sunset Drive ST. THOMAS, Ontario N5R 5Vl Attn: MaxkMcDonald Dear Sir: As requested by Council, this opinions provided previously. Eisheries Act Page -2- PAROIAN W L That concern is the basis for an increased effort on the part of the Department of Fisheries and Oceans to regulate all activity in all drainage basins. & SOLICITORS BARRISTERS The municipalities wish to exercise their mandate for the benefit of ratepayers without undue interference ÍÌ'om other agencies. I understand that most agricultural drains in Ontario have been constructed through bare land for the specific purpose of draining land. They are the equivalent of storm sewers in an urban area. If they have become inhabited by fish over time, it is only incidental. or improvements of what were may not have had any continuous There are other drains which are enlargements once small natural water courses, which mayor flow. There are still others which clearly were natural water courses capable of supporting fish but similarly have been altered under the provisions of the Drainage Act over time. In my opinion, those natural water courses are, and likely always were, fish habitat and so are the proper subject of regulation by the Department of Fisheries and Oceans. The first category, artificially constructed drains, in my opinion exist primarily for the purpose of drainage and are therefore within the proper exclusive jurisdiction of the municipality. which have been natural water courses The other category, intermittent improved, forms the gray area. In my opinion, the county stands a reasonable prospect of obtaining a declaration by a court that the jurisdiction of the municipality supercedes that of the Federal Government in artificially constructed drains. An attempt to regulate those drains by a Federal Agency, or its desiguate, should be seen as an excess of jurisdiction subject to review. The other categories should be the subject of some negotiation so as to develop a workable formula for coexistence. It is apparent that the current proposal by the Department of Fisheries and Oceans has developed largely in isolation from the municipalities. An obvious question in my mind is the choice of Conservation Authorities to implement the agenda. Surely the municipalities themselves are more than capable of working with the Department of Fisheries and Oceans to self-regulate. Page -3- PAROIAN W L I suggest that you respond to the Department of Fisheries and Oceans regarding their current draft guidelines. I suggest that you take the position that artificially constructed drains are not subject to regulation at all. For other drains, you will cooperate in developing a self-assessment and remediation policy which you will implement. PARO!AN, RAPHAEL. COUREY, COHEN & HOUSTON BARRISTERS & SOLICITORS The Province has begun delegating the subdivision approval process under the Planning Act back to restructured municipalities, recognizing them to be sophisticated and capable enough to handle that function. There are other examples of self-regulation as well. There does not appear to be any logic behind the notion of bringing in a subordinate municipal agency, the Conservation Authority, to regulate the municipality which created it. I trust that these comments are of assistance in fonnulating your position and I would of course be pleased to discuss the matter further with you. -" Yours truly, PC/TK ~ The Corporation of the Township of North Dorchester Ontario NOL fGO P.O. Box 209. 4305 Hamilton Road. Dorchester. Email: admin@twp.north·dorchester.on.ca 268·3928 (519) Fax: Telephone:(519) 268,7334 Office of the File: Our Drainage Superintendent Kettle Creek Watershed 23 Sept 99 Authority Crystal Ethier Kettle Creek Conservation R.R. #8 S1. Thoma ON N5P 3T3 DRAIN CLASSIFICATION TOWNSHIP OF NORTH DORCHESTER AND KETTLE CREEK WATERSHED s RE listing of Crysta I wish to acknowledge that at our meeting of 23 Sept 99 you presented a classes of the drains affected in the above-noted watershed. Dear to the classifications assigned with n agreement am As stated by myself, at this time the affected municipal drains with a digital G.I.S. Copy together be expecting the updated maps trust this is acceptable wi .~ 0, \\ ',\' " 1.\ 1 ,-"-,\ II . 0]\\ .;;:).) " i : \ .,._~.-j I ': \.::;\' ,.-------- , 1--~ , ........."\ i~~ ~"'-í" . 'J (>0 1'\'\2,\-"'- ',f' " ) '~..- \....; .-I Yours truly ~-~ .y- Dennis Shand Drainage Superintendent DS/m MeetIng Notes Application to Municipal Drains Why are Conservation Authorities involved with DFO agreements and drain classification project? Act Elgin County/DFO and Fisheries Re: Q Integration of resources management · Conservation Authorities are involved in a wide range of resources management programs including flood forecasting and warning; municipal plan input and review; shoreline management; forestry; natural heritage areas management; and environmental regulations. Many Authorities have signed agreements with MNR to administer regulations under Public Lands Act and Lakes and Rivers Improvement Act. Integration of these various aspects of resources management allows Conservation Authorities to achieve a holistic approach on a watershed basis. Fish habitat management furthers the overall integration, and helps to work towards a "one window" approach by which local landowners and municipalities can deal with a majority of resource management issues through one agency. · · · A working closely with their are local agencies and landowners regulations and resource and agencies in other program areas we cannot build this relationship into a liarity wIth the local facilitate application of Provincial policies while being sensitive to local conditions and local management needs. Conservation Authorities have established a successful track record on partnering with Provincial and Federal there is no reason to think that successful program. resource base, Conservation and Federal local response. Conservation Authorities member municipalities Because of their fami Authorities can Facilitation of · · · management. Conservation Authonties are of southern Ontario Resource · most MNR is no longer in the business of fish habitat management. Conservation Authorities almost have an obligation to become involved in this program in order to ensure the resource is managed properly at the local level agency for the local resource management · · delIvery. Conservation Authority involvement in this program provides for local delivery, otherwise all applications would have to go through DFO directly, and would be reviewed by biologists that are likely not familiar with the local resource base. Local · Streamlining. · Conservation Authority involvement time required to be reviewed reducing the need wil wi having applications for work reviewed. Without a local delivery mechanism, all applications by DFO directly, causing delays of up to 12 weeks. In assist · Conservation Authorities are circulated and provide reviews on drainage petitions and other works anyway, fisheries habitat will simply be one more aspect of each application that we will look at. DFO is paying for the "set-up" costs in getting the program going, preparing the classification system Efficiencies · · :Vlunicipal support. · Our member municipalIties support the programs we are Involved in. Our agreement with DFO was signed only after much discussion and debate at our board, and with the approval of our board of directors, who all represent our member municipalities. Has role changed? Q No A. POints to be made Establishment of the classification system will allow drain review to become consistent throughout the County and throughout southern Ontario. Conservation Authorities nvolvement wi facilitate sensitivity to local resource management objectives. DFO has prevIOusly shown flexibilIty in their "standards' For example, timing reslrictìons can be amended if s established that they do not apply to a certain area. decide application of wi "¥'-Under class authorizatIon, the drainage superintendents guidelines according to local circumstances Re: Court case. Why would you build an atmosphere of confrontation now, putting yourself in a worse position when specific issues arise? starting to final and co- ast results prior superintendents have been very helpfu were the first group approached when consulted on the draft ConsultatIOn: Drainage superintendents the drain classification. They will be the mapping being produced. The drainage operative throughout this process to finalization? what is happening now? the guidelines prior will indeed reflect guidelines Questions to DFO: 10 year cut-off? Will municipalities be able to further review How will municipalities know that REPORTS OF COUNCIL AND STAFF 1999 SEPTEMBER 28 Reports froi'l10utside Boards (ATTACHED) (ATTACHED) Thomas-Elgin General Hospital Annual Report Habkirk - Thames Valley District Health Counci Warden VanBrenk - S1. Councillor 1 2. Staff Report C. Bishop, Manager of Library Services - Temporary Storage for the Archives of Alma College (ATTACHED) 1 Services - Community Millennium Events M. Fleck, Director of Homes and Senior (ATTACHED) 2. 3. M. Fleck, Director of Homes and Senior Services - Catering Service Provided by Homes Staff (ATTACHED) 1999/2000 Community Support M. Fleck, Director of Homes and Senior Services - Services Funding Request (ATTACHED) 4. Financial Report on C. Watters, Manager of Engineering Services - Second Quarter Maintenance by Lower Tiers (ATTACHED) 5. Written Report on C. Watters, Manager of Engineering Services - Second Quarter Maintenance By Lower Tier (ATTACHED) 6. C. Watters, Manager of Engineering Services - Updated OverweighUOversize Moving Permit (ATTACHED) 7. Drain #1 Government for C. Watters, Manager of Engineering Services - Contract Replacement (ATTACHED) 8. C. Watters, Manager of Engineering Services - Annual Average Daily Traffic Counts (ATTACHED 9. 10. C. Watters, Manager of Engineering Services - Designating Through Highways (ATTACHED) Restrictions Ove¡r C. Watters, Manager of Engineering Services - Vehicle Weight County Bridges (ATTACHED) 11 12. C. Watters, Manager of Engineering Services - Traffic Study at the Intersection of Warren Street and Carlow Road in Port Stanley (ATTACHED) (ATTACHED) 13. S. Heffren, Deputy Clerk - Printing of 1999 County Proceedings 6 2 (ATTACHED) 1998 Max Tax Director of Financial Services - L. Veger, 14. 15. 16. (ATTACHED) M. McDonald. Chief Administrative Officer - Policing Costs (ATTACHED) Renewal M. McDonald. Chief Administrative Officer - Servicing the New Elgin Manor H. Underhill, Director of Human Resources - Short Term Disability Benefit (ATTACHED) 17 (to Harvesting Strategy 18. H. Geurts, Elgin County Tree Commissioner - County Woodlot be FAXED OUT) 13 Minor Exception. Lot 4, Conc. Application for H. Geurts, Elgin County Tree Commissioner, Municipality of West Elgin (ATTACHED) q ~ Fund Green Lane Community Trust ~ ;¿ð. M.G. McDonald, Chief Administrative Officer, (ATTACHED)~_~ (ATTACHED) Drainage and the Fisheries Act 7 M.G. McDonald, Chief Administrative Officer, ~ 189 Elm Street, PO Box 2007 St. Thomas. Ontario, Canada N5P 3W2 Tel 519631-2020 Fax 519 631-1825 St. Thomas-Elgin General Hospital Working Together for Your Good Health I ita Hos Report to Elgin County Council August 1999 Thomas-EI in General st. The St. Thomas-Elgin General Hospital is pleased to provide this summary of accomplishments and initiatives over the past year. The hospital remains a full service facility, to which we have added a number of enhancements. The General finished the fiscal year with a $924,321 surplus due to one time funding from the Ministry of Health. To address long term funding issues the firm of Price Waterhouse Coopers, in collaboration with the Hospital and the Ministry of Health initiated an operational/financial review and clinical audit. A number of recommendations for cost savings are currently under study by the hospital. Every opportunity is being examined. Other highlights are as follows In the spring of this year the Health Services Restructuring Commission directed 8 Thames Valley hospitals to pursue the formation of a planning and communication network and to report back to them in the fall. As a result, the Thames Valley District Health Council took the initiative to form the Thames Valley Planning Partnership. Its members are the chairs of the board of the 8 hospitals, and also includes their respective CEOs and chiefs of medical staff. STEGH Board Chair Larry Smith has the distinction to serve as the inaugural chair of this planning partnership. oil. Core Values Compassion Respect Accountability Simplicity 8 1 St. Thomas-Elgin General Hospital Report to County of Elgin August, 1999 Member hospitals are Alexandra Hospital (Ingersoll) Four Counties Health Services (Newbury) London Health Sciences Centre S1. Joseph's Health Centre (London) S1. Thomas-Elgin General Hospital Strathroy Middlesex General Hospital Tillsonburg District Memorial Hospital Woodstock General Hospital The Planning Partnership have defined their mission... "To provide optimum accessibility to the highest possible quality of hospital- based services in the most cost-effective manner for the population in all communities served by the member hospitals." Working groups have met already to identify improvement opportunities in Clinical Linkages, Standards and Protocols, Administrative and Support Services, Information Systems, Hospital Sizing and Siting and Laboratory Services Preparations continued in 1998 for the eventual placement of mental health services at STEGH. In November, the Board selected the architects who will, sometime in the future, design the new facility. Of course, this whole process remains on hold pending further planning and decision making by the Ministry of Health. 2 In August of last year the hospital opened the Sleep Disorder Clinic;:. Sleep disorders and disturbances impact up to one third of adults, mostly male. Waiting times for Elgin County residents in the London Clinic had grown extraordinarily long over the years. The opening of our clinic was a welcome relief. -2- 9 3 St. Thomas-Elgin General Hospital Report to County of Elgin August, 1999 The Continuing Care Centre has shifted it's focus to serve the needs of those who require complex continuing care. Last December, the Board endorsed the development and implementation of a new model of service delivery at CCC called Patient Centred Care. This model challenges all care providers to rethink their approaches to service. 4 t The Elgin Health System Planning Committee was established as one of four geographic-based planning committees in the region. will work to increase the degree of integration among health care providers in Elgin County. 5 Health care education has been a high priority throughout the year. These special projects and programs have been delivered directly, or in partnership with other community health care providers. Heart-to- Heart, diabetes education, Care of the Stroke Patient and IMPACT (a program aimed at building awareness of the potential trauma of alcohol abuse and driving) are a few examples. 6 The Ministry of Health has committed sufficient funds to meet our Y2K requirements for a smooth transition into the new millennium. Patient safety is paramount in ongoing planning and management efforts. 7 On May 15th, the Hospital, with tremendous support from the Foundation, the citizens of Elgin County and the Ontario Breast Screening Program opened a brand new mammography suit. The suite contains state-of-the-art equipment and is designed to be both attractive and comfortable. In addition to regular mammography exams, the suite is approved to operate every Thursday as the St Thomas centre for the Ontario Breast Screening Program. 8 The hospital is grateful to the Foundation for its' continuing role In building community support for the Hospital's equipment 9 -3- 10 St. Thomas-Elgin General Hospital Report to County of Elgin August, 1999 requirements. This support has allowed the Hospital to receive approximately $1,000,000 this past year from donations received by the Foundation. These are a few of the important items which the Hospital and it's Board of Directors have addressed in the last 12 months. STEGH management, physicians and staff reaffirm a commitment to Elgin County citizens, to provide the highest quality health care, in the most efficient manner possible. The staff & Foundation are also most appreciative of the outstanding support extended to the hospital by the County of Elgin Council. -4- 11 5 PM FR THAMES UALLEY D.H.C.858 5016 TO 9633766 P.02 20 SEP 1999 3 Thames Valley District Hearth Council Activities September 1998 - August 1999 Development of Council's vision - A healthy life journey in a safe, caring community Mental Health Reform planning. Long Term Care Reform planning. French languages Services planning. Spiritual Health Care and Ethics planning. Diabetes Services planning. Rural Health system planning. London health system planning. Medical Human Resources planning. Internal structural reorganization to reflect integrative planning environment. Development of a Planning Framework for integrated health system planning ìn four geographic areas. Approved in principle the report: Throughout the Whole of Life, Palliative Care in the City of London: A Patient Centred Approach and advises implementation. Reviewed and forwarded comments regarding the Underservlced Areas Program to the Minister. Endorsed the direction of the Health line Alliance. Submitted Council's Operating Plan to the Ministry. Elgin health system planning. OxFord health system planning. Middlesex health system planning. Addictions planning. Medical Practice Patterns Survey in the Thames Valley P.03 858 5016 TO 9633766 H.C VALLEY D THAMES 5 PM FR 3 999 SEP 20 page 2 Thames Valley District Health Council Activities continued Laboratory Services planning Y2K Contingency Planning Telephone survey to determine use and perception of the health care system the Thames Valley district. n 1999 - 2000 Operating Plans review. Hospital and Mental Health Hope Proposal Future Directions: Thames Valley Long Term Care Approved in principle the Project report Recommended the Facility System. Recommended Rural Middlesex County and Oxford County Multi- Year Mental Health Implementation Plans for 1999-2001. Received a presentation by Dr. P. Bundred, Senior Lecturer, Department of Primary Care at the University of Liverpool and part-time director of the Wirral Cardiac Rehabilitation Unit. Mental Health the London Multi-Year Recommended 2001. 999 1 mplementation Plan Mental Health Implementation Plan the Elgin Multi-Year Recommended 2001. 1999 Mental Health the District Multi-Year Recommended 1999-2001 mplementation Plan for Involved in the establishment of the Thames Valley Hospital Planning Partnership Supported Oxford County's plan regarding long term care services to replace the Schedule "D" facility in Woodstock with a new facility in the Woodstock Area and satellite operations in TiJlsonburg and Ingersoll. Endorsed the Oxford Geriatric Resource Centre proposal for ongoing funding Approved in principle the Pilot Project Proposal Integrated Health System Network for diabetes care to the Health Services Restructuring Committee. the Final Report Concerning Integrating Spirituality into Health Care Received Planning. ** TOTAL PAGE.03 ** Medically Fragile Children for the Proposa Supported REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Service FROM: August 19, 1999 TEMPORARY STORAGE FOR THE ARCHIVES OF ALMA COLLEGE DATE SUBJECT: BACKGROUND The Archive Committee of Alma College International Alumnae are seeking a temporary storage area for the Archives of Alma College until a permanent site is selected. They currently have 33 large composite pictures, which can lean against a wall of shelf unit and 30-40 file boxes, which they plan to try and condense the following At the May 28,1996 Community Services Committee meeting resolution was passed: Whereas the available archival space on the fourth Administration Building is rapidly diminishing; and Whereas the fourth floor is not climate controlled; and Whereas there are costs associated with processing and storing archival material (staff time etc.); Now Therefore Be It Resolved thç¡t the County of Elgin immediately discontinue accepting archival materials from any source until a long-term policy on archives is established; and That a sub-committee be struck to explore the options available to preserve the collection of archival material currently being stored at the County Administration Building, keeping in mind our limited financial resources of the County floor DISCUSSION Barbara McCallum, chair of the Alma College Alumnae, reiterated to me the historical value of this collection with the emphasis on preservation and the history of Elgin County. As Council is aware, Frank Clarke is sorting, condensing and inventorying the contents of the fourth floor. Since there is very limited space on the fourth floor to manoeuvre boxes at present it may not be advisable to add to the confusion however, the following options are available. 14 Alma College Page 2 Option 1 The County Administration Building does have limited space however, staff could be directed to investigate the possibility of temporary storage with the following conditions . to and Temporary maximum storage - 1 year term from date of storage All materials must be removed on or before the 1 year term is up The Alumnae would be solely responsible for transporting all materials from the building The County would not be liable for any damages to the collection The County would supply the Alumnae with keys to the storage area · · · · · Option 2 Inform the Alma College Alumnae that County Council has a resolution not to accept archival materials from any source until a long-term policy on archives is established. · RECOMMENDATION Council's consideration For Respectfully Submitted Approved for Sub M.G. McDonald Chief Administrative Officer mission 15 Cathy Bisho Manager of Library Services REPORT TO ELGIN COUNTY COUNCIL 1999 Homes Report #1 for September 14, From: Marilyn Fleck, Director of Homes and Senior Citizens Community Millennium Events August 16,1999 Subject Date Introduction/Backaround Correspondence was received from "Ontario 2000" Ministry of Citizenship, Culture and Recreation, encouraging Ontarians to participate in initiatives to plan once-in-a-lifetime events. The definition of the event or activity must take place in 1999 or 2000; be special and unique; focus on the millennium with a theme that either honours the past (this includes preserving it for future generations) or imagines the future in some way; involve and attract a diverse audience on a provincial or local level; increase the understanding of different cultures; and celebrate and preserve import and valuable cultural and historica symbols or traditions. DiscussionlConclusion The Management Team has discussed some ideas that could be considered for the Community Millennium Events. One such idea was to incorporate the old Elgin Manor House of Industry stone dated 1875 along with the commemorative plaques that are on the walls of Elgin Manor currently into the entrance foyer walls of the new building We believe that this endeavor would meet the requirements and would preserve the heritage of Elgin Manor within the new structure. It would be appropriate for the planning of the sod turning ceremony to announce this heritage wall and request the architect to develop schematic drawings of how these plaques might be displayed. 16 page two REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for September 14,1999 Recommendation For Council consideration and staff direction Approved for submission: Mark . cDonald Chief Administrative Officer 17 ín¡7V¡~r'ì0~' Marilyn D. Ffeck Director of Homes and Seniors Services Respectfully submitted: REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for September 28, 1999 From: Marilyn Fleck, Director of Homes and Senior Citizens Subject: Catering Service provided by Homes Staff Date September 7, 1999 Introduction/Backaround During 1998 the Homes have provided catering services to County Council luncheons, as well as other meetingslworkshops that require luncheons. Both Food Service Supervisors from Elgin Manor and Terrace Lodge have attended the functions and prepared the menu items. The Food Service Supervisors wil be retiring from their positions within the next few months and as Council is aware, the position of Food Service Supervisor has been expanded to include the supervision of Housekeeping and Laundry Service in the respective Homes. Discussion/Conclusion With the changes in the supervisory responsibilities of these persons, an opportunity exists to evaluate the functions of the positions. It would appear that the workload will limit the availability of the new Supervisors. Currently, the Home recovers $3. Per luncheon meal that is credited to raw food costs at the Home. There are costs associated with wages and benefits that have not been recovered and have been assumed by the Homes. The two retiring Food Service Supervisors have indicated a desire to continue providing the catering service, however, they would like to receive $40 each for a Council luncheon. The cost implication for the Homes would be the raw food costs associated with the provision of the lunch. The $40 paid to each person will provide for time spent in food preparation, set up, transportation and clean up following the luncheon. 18 page two REPORT TO ELGIN COUNTY COUNCIL Homes Report #1 for September 28, 1999 Discussion/Conclusion continued For other groups that Food Services have been provided, a different pricing arrangement will be developed. 500.00; n the 1999 Budget, Council has approved a budget expenditure of $1 and the expenditures to date are $762.00 the meal, and if so to a fu Council may wish to change the format for luncheons pricing structure would require further revisions. Council may wish to consider the following options: Ootion #1 The two retiring Food Service Supervisors from the Homes provide luncheons to Council. Each Food Service Supervisors would receive $40 from the County; and the raw food costs would be assumed by the Homes. For all other groups accessing the services for luncheons a pricing structure would be developed to recover raw food costs in addition to the Food Service Supervisor fees. Ootion #2 Council direction to call for RFP from interested parties for the provision of Food Services for Council luncheons and other groups at the Administration Building Recommendation Council consideration and staff direction For Approved for submission: Mark G. McDonald Chief Administrative Officer 19 Respectfully submitted: tt~ Marilyn D. Fleck Director of Homes and Seniors Services REPORT TO COUNTY COUNCIL Marilyn Fleck, Director of Homes and Senior Services John David Huether, Acting Deputy Treasurer FROM 1999 1999/2000 Community Support Services Funding Request 17 August DATE SUBJECT Discussion The Ministry of Health requires a funding request information package on al community support service programs operated in municipal homes for the aged on an annual basis. All relevant sections have been completed accordingly for the Adult Day Program covering the period of April 01, 1999 to March 31, 2000. All annual reports are on file and available for review in the Financial Services Department. Recommendation That the Warden, Treasurer and Director of Homes for Senior Services be authorized to sign The Community Support Services Funding Request for the Ministry of Health. Approved for Submission Respectfully Submitted Mark McDonald, CAO Homes Marilyn Fleck, Director of and Senior Services - ---!D . 20 John David Huether Acting Deputy Treasurer important that al I REPORT TO COUNljY COUNCIL FROM: CLAYTON WATTERS, MAN\ð.GER ENGINEERING SERVICES DATE: AUGUST 24, 1999 SUBJECT: SECOND QUARTER FIf'ilANCIAL REPORT ON MAINTENANCE BY LOWER TIERS I Introduction I I The Lower Tier Municipalities are to ~eport to the Manager of Engineering Services within 30 days after the end of the quarter and 160 days after year-end on the costs of maintaining the County roads system. This report represents the second quarter results. I Discussion/ Conclusion I The second quarter financial informaiion is not available because two municipalities have not provided the financial information. I I In order to monitor the maintenance activities on the County Road system. it is information be reported in a prompt rt,anner. Recommendation APPROVED FOR SUBMISSION -M --- MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 21 nformation R~CTFULL Y SUBMITTED CLAYTON D. WATTERS, MANAGEFRI' ENGINEERING SERVICES , I I I I For your REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: AUGUST 24,1999 SUBJECT: SECOND QUARTER WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS Introduction The Road Superintendents are to provide to the Manager of Engineering Services a written statement on maintenance activities. DiscLlssion/ Conclusion The following summarized information was provided by the Lower Tier Superintendents for your information Bridges and Culverts Bridge washing Roadside Road side mowing Hardtop Sweeping 10 x Patching 1 x Loosetop NIA Winter Control NIA Safety Devices N/A Aylmer Bridges and Culverts Removal of Beaver Dam Road 45 and Road 55. Roadside Grass mowing, stump grinding and trimming on various roads, ditching Roads 42 and 55. Hardtop Patching Road 55, sweeping in Villages, shoulder grading all hard top roads, washout on Road 19. Loosetop NIA Winter Control N/A Safety Devices Two Stop signs repaired, bump signs installed at Phillmore bridge. Ba~ham 2 22 Page 2 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JULY 14,1999 SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS __I Central Bridges and Culverts Bridge washing Culvert extensions on Road 48 Roadside Grass mowing Brushingl tree trimming Roads 27, 48 (Contractor and Municipality) Driveway culverts Road 48 Catchbasinsl curb an gutter I Storm sewers I various roads Hardtop Cold Patching on various roads Intersection sweeping very routine Shoulder grading 6 days Shoulder washout 1 day Belmont Loosetop Grading Road #48 - 2 Times Winter Control NIA Safety Devices Guard Rail Repairs - 7 Areas Sign Repairs - 4 Areas Information Signs - 12 Days Elgin Dutton/ Dunwich Bridges and Culverts NIA Roadside Grass mowing all roads, brushing Road #8, ditching Road #9. Hardtop Patching on all roads. Loosetop Grading and dust layer Road 5. Winter Control NIA Safety Devices Information signs. Malahide Bridges and Culverts Sweep bridge decks Roadside Grass mowing, cleaning catch basins in urban areas Hardtop Spot cold patching various roads, sweep intersections, shoulder grading, Loosetop Grading - Road #35 - 3 Timesl Road #48 - 2 Times Winter Control NIA Safety Devices Sign Repairs - Road 42 and Road 73 3 23 Page 3 REPORT TO COUNTY COUNCIL --- FROM: CLAYTON WATTERS,MANAGER ENGINEERING SERVICES DATE: JULY 14, 1999 SUBJECT: WRITTEN REPORT ON MAINTENANCE BY LOWER TIERS - - Southwold Bridges and Culverts Partial information Roadside Partial information Hardtop Partial information Loosetop Partial information Winter Control Partial information Safety Devices Partial information Sweep bridges, extend safety zone on culvert Road 76 Grass mowing all roads, tree removal I brushingl chipping 76, 103, ditching Road 76, tile repair Road 9 and Road 2. Patching Road 103, sweeping urban areas and intersections shoulder grading all roads. Grading and dust layer on Roads 5. 9, placed 1040 tonnes granular A on Road 5 near Walkers bridge Road 3 West Elgin Bridges and Culverts Roadside Hardtop Loosetop replacement ra the usual guard NIA Completed information signs, and on Road 2 east of West Lome. Winter Control Safety Devices nformation because of a change in personnel One municipality gave only partia Recommendation nformation For your APPROVED FOR SUBMISSION MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 24 RES~t~rU L Y SUBMITTED UUJU" CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES FROM OVERSIZE MOVING PERMIT I 1999 SUBJECT: UPDATED OVERWEIGHT AUGUST 24 DATE Introduction Presently, the County's Engineering Services Department issues a moving permit in accordance with By-Law No. 1839 dated July 9th, 1963. Conditions made under this By-Law and references to specific sections of the Highway Traffic Act are obsolete and must be updated. nsisting on liability Insurance coverage Discussion/ Conclusion Other conditions in the previous By-Law such as not also existed and must be changed. The Engineering Services Department has developed a new By-Law and permit form similar In format to the Road Occupancy Permit in use. The new permit form asks for more specific information and clarifies liability issues and escort requirements. Annual permits will no longer be granted for it is important to approve each permit application individually for each move has its own unique circumstances. Most of the conditions on the new permit form are similar to the Ministry of Transportation moving permit. A copy of the permit will be made available to any emergency service group upon request. Recommendation That the new By-Law and permit form application be accepted for use by the Engineering Services Department and that previous By-Law No. 1839 and 96-47 be repealed. RE~EFrL~LL Y SUBMITTED U>vJ~-~(jJf CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MAR ONALD CHIEF ADMINISTRATIVE OFFICER APPROVED FOR SUBMISSION 25 Schedule 'A' By-Law No. xx-x Permit No. The Corporation of the County of Elgin 450 Sunset I . St. Thomas, Ont. . N5R 5V1 . Phone (519) 631-1460 ext. #4. Fax (519) 631-4297 OVERSIZE J OVERWEIGHT MOVING PERMIT SECTION 1 ~ GENERAL INFORMA TJON DATE OF APPLICATION APPLICANT CONTACT PERSON APPLICANT'S MAILING ADDRESS POSTAL CODE APPLICANTS TELEPHONE FAX TRANSPORTING COMPANY CONTACT PERSON TRANSPORTING COMPANY'S ADDRESS TRANSPORTER'S TELEPHONE FAX SECTION 2 - DESCRIPTION OF LOAD AND ROUTE (Please indicate all dimensions in metric) DESCRIPTION OF LOAD DESCRIPTION OF VEHICLE NO. OF AXLES NO. OF WHEELS PER AXLE TOTAL WIDTH AT TIRES (metres) TOTAL WEIGHT (Ioones) OVERALL HEIGHT (metres) OVERALL WIDTH (metres) OVERALL LENGTH (metres) PRESENT LOCATION DESTINATION EXACT ROUTE TO BE FOllOWED MOVING DATE PROPOSED TIME OF MOVE "NOTE: A MAP SHOWING THE EXACT ROUTE THE ABOVE DESCRIBED LOAD MUST ACCOMPANY THIS APPLICATION. PERMIT FEE: $100.00 Please Note: Invoices will not be Issued - Cheques are payable to the County of Elgin. I have read, understand and agree to the conditions set forth on this application and assume all cost incurred by the County of Elgin, liability for all damages which may be incurred and to indemnify and hold harmless the County of Elgin from any actions, claims, suits or demands made against the County by any person arising out of the issuance of this permit. (REFER TO CONDITIONS ON REVERSE) / .' SECTION 3· SPECIAL CONDITIONS AND APPROVAL [OFFICE USE ONLY] FEE PAID $100.00 REFUNDABLE SECURITY DEPOSIT (if applicable) $ PROOF OF LIABILITY INSURANCE: YES_ NO_ AMOUNT OF COVERAGE: $ lYPE OF ESCORT REQUIRED (see conditions on reverse) SPECIAL CONDITIONS Manager of Engineering SelVices Date Approved Date Signed Signature of AEJ~lican CONDITIONS This permit is issued under Section 110 of the Highway Traffic Act and is subject to the conditions within this permit. The permit holder must comply to all the: rßquirements of the Hiç~~Y_Tfªffiç Act and this permit does not Qfªnt permissiºntQ dlsobevany._Qtll1Q§e:HegylªtiQ!l§, No portion of any road shall be closed at any time. The transporter must at all times create the least interference with traffic as possible throughout the execution of the work granted under this permit. A refundable security deposit may be requested by the County of Elgin during the execution of any permit. The applicant and I or the transporter is responsible for any damage done to the road and the deposit may be used to remedy any damages and return the roadway to its condition prior to the execution of this permit. 2. 3. shal A minimum of $ 3,000,000.00 liability insurance specifically Issued to cover the type of work granted under this permi be held by the transporter stated in this permit. A copy of this liability insurance must be submitted with every permit application. The transporter assumes all liability and will Msave the County of Elgin harmless" when granted a permit. 4. This permit is NOT valid: a) On roads other than Elgin County Roads as defined by the Elgin County Road Consolidating By-Law as amended time to time, b) at any time when due to insufficient light or unfavorable atmospheric conditions, persons and vehicles on the road are not clearly seen at a distance of 150 metres or less, c) between one half hour before sunset and one half hour before sunrise, d) on any Saturday, Sunday or Statutory Holiday. 5. This permit IS valid: a) Between one half hour after sunrise and on half hour before sunset, b) on Monday through Friday. 6. not be issued during the months of March and April or at any other date where Overweight permits are not valid and wi "half load" season is in force. 7. This permit must be produced on demand of a police officer or an officer appointed for carrying out the provisions of the Highway Traffic Act. This permit is issued on the condition the permit holder accepts responsibility for any and all damage that may be caused to overhead wires, structures, roads, Infrastructure, signs or railway right of ways. The permit holder must abtain the necessary approvals from all encroachments and J ar any provincial or municipal permits required for the proposed 8. 9. routes. the breach of any condition of Where a permit is Issued in respect of: 1) Height: The load shall not be composed of articles loaded one on top of the other. 2) Width: The load shall not be composed of articles loaded side by side or crosswise. 3) Length: The load shall not be composed of articles loaded on behind the other and any overhang to the rear shall not exceed 4.65 m from the centre of the rearmost axle unless otherwise stated. 4) Weight: The load shall not be composed of more that one article. When crossing bridges, vehicles of over 45,400 kg gross weight must be operated at the lowest practicable speed. Bridge postings and load restrictions pursuant to Part VIII, Section 114 to Section 127 of the Highway Traffic Act apply. O. This permit may be terminated at the discretion of the Manager of Engineering Services fa this permit. 11 2. Vehicles and loads in excess of the width and J or length prescribed under Section 109 of the Highway Traffic Act shall be marked with four or more flags, one as near as practicable to each corner of the vehicle or load. The flags shall be bright red or orange in colour and shall be not less than 40 cm square. Where a vehicle or load is wider at any point or points on either side than at the corner, it shall, where practicable, be so marked with such a flag at the widest point on each side. 3. Vehicles and loads in excess of the length prescribed under Section 109 of the Highway Traffic Act shall, in addition to the flags required under Condition 11, display on the rear, in a clearly visible position, a sign bearing the words "LONG LOAD" in black letters at least 200 mm wide with lines forming the letters at least 30 mm wide on a yellow background. The sign to be removed or covered when not in use. holder provides an escort vehicle or vehicles either proceeding to 3.99 m to 4.99 m and greater 2.61 m 4.00m 5.00m No escort required Private escort required Police escort required 4. This permit may be issued with the condition that the permi or following the oversize J overweight vehicle or load: escort vehicles: Width requirements fo 23.01 m to 36.75 m 36.76 m to 45.74 m 45.75 m and greater No escort required Private escort required Police escort required escort vehicles: Length requirements fo 15. NOTE: Where a permit is issued on condition the permit holder provide Private Escort Vehicle or Vehicles: 1) The escort vehicle(s) shan be operated by a person not less than 18 years of age. 2) The escort vehicle(s) shall not have more than 2 axles and a wheelbase length of not less than 2.65 meters and shall be equipped with an amber flashing roof light visible from the front and rear for a distance of at least 150 metres and shall precede on a two lane roadway or follow on a four lane roadway at a distance of 80 to 150 metres and shall bear a sign clearly visible for a distance of at least 150 metres, "CAUTION OVERSIZE LOAD FOLLOWS" or ~CAUTION OVERSIZE LOAD AHEAD" as the case may be in black letters at least 200 mm high with lines forming the letters at least 30 mm wide on a yellow background. The sign to be removed or covered when not in use. 3) When escorting a movement in excess of 4.00 metres in width, the escort vehicle(s) and towing vehicles(s) shall be equipped with a working two way radio communication device permitting inter-communication between the vehicles. 4) An escort vehicle shall be equipped with a fire extinguisher in effective working order, six 45 cm (18") traffic cones. 5) All units, including the escort vehicle(s) will be operated with headlights on, when travelling on a roadway. 27 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES REPLACEMENT 1999 SUBJECT: CONTRACT FOR GOVERNMENT DRAIN #1 10 AUGUST DATE Introduction Bridge Drain #1 to replace Government 1999 Budget the County was the n 1999 County Council was 1999 for the July 27 14 the report of July Discussion recommendation from The to "That the Warden and Chief Administrative Officer, under the recommendation of the Manager of Engineering Services, be authorized and directed to sign the contract for the replacement of Government Drain #1 Bridge with the company whose price is the lowest tendered and report to County Council at the September 14, 1999 meeting, " The existing structure was built at the turn of the century and has structural deficiencies. The new structure is a 3.5 meter span by a 2.7 meter rise concrete rigid frame with open footings. The lowest of the eight tenders received for the Government Drain #1 Bridge project was Theo Vandenberk Construction Incorporated at $100,196.94. (A summary of the prices is attached. ) Recommendation nformation For your RESPecT FULL Y SUBMITTED APPROVED FOR SUBMISSION MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 28 Nlf" CLAYTOND. WATTERS, MANAGER ENGINEERING SERVICES GOVERNMENT DRAIN #1 1999 COMPANY AMOUNT THEO VANDENBERK CONSTRUCTION INCORPORATED $100,196.94 BILL VAN EYK CONSTRUCTION LIMITED $105,515.91 INTREPID GENERAL LIMITED $113,848.00 FACCAINCORPORATED $127,566.47 REYMER CONSTRUCTION LIMITED $148,852.41 KKN BUILDERS INCORPORATED $156,129.05 HENRY HEYINK CONSTRUCTION LIMITED $159,430.00 969774 ONTARIO LIMITED $193,287.27 29 AUGUST 4 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1999 SUBJECT: ANNUAL AVERAGE DAILY TRAFFIC COUNTS AUGUST 27, DATE such as traffic counts, each year on county roads and average annual daily traffic (MDT), are used for county Introduction The County of Elgin gathers Information town line bridges. The counts, information purposes Discussion/ Conclusion This past year traffic counts were completed in Central Elgin, Southwold, Duttonl Dunwich and West Elgin. In the up coming years, engineering staff will complete half of the county each year and any roads that were reconstructed. The engineering staff are continually gathering information, with the use of smart counters, which include speeds and vehicle classifications This data will be a great help today and in the future in designing or improving our existing infrastructure. the average county roads in each The following table lists the AADT for the county and municipality. The traffic on county roads has increased 9 % in the last year. Some of the increase is due to the outdated information provided by the MTO. Also were a significant increase on Roads 25 and 30. County average 1900 AADT Aylmer 4350 AADT Bayham 1400 MDT Central Elgin 2750 MDT Duttonl Dunwich 1200 MDT Malahide 1900 AADT Southwold 2200 AADT West Elgin 1300 AADT Recommendation APPROVED FOR SUBMISSION MARK MCDONALD COUNTY ADMINISTRATOR/CLERK 30 nformation :{l);cfWL Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES For your 1990 1991 1992 1993 1994 1995 1996 1 1998 1 1999 1800 2õs'0 2100 WO 1850 2150 2450 1900 1050 1150 1550 "Ts5õ 1050 - 1300 "T6šõ 1850 - - 3050 4200 - - 32õõ - - 1500 2600 - - 23õõ 1500 - - 'T2õõ 850 - - ï5šõ 850 - - 850 ï20õ - - 5500 6šõõ - - 93õõ 5500 - - 7450 iï8sõ - - T2õõ 7400 lšõ - ~ 2šõ lšõ - 250 200 250 700 - ~ 650 450 - 500 700 800 - - ~ 400 - - 750 - - 800 300 - 300 400 400 1650 - 1200 1650 2150 - 1650 1900 2050 2150 2200 - 2250 2600 2500 - 1300 1350 1100 1400 - 700 850 950 1000 450 - 350 600 800 "Toõ - 150 200 200 "Toõ - 100 "Toõ 100 -šõ - 50 100 100 - 150 150 200 100 "Toõ - 200 250 150 "Toõ - 200 200 150 550 7501 ~ 450 750 I EE 850 600 650 750 -š5o 550 700 700 800 650 750 750 1050 1050 1050 1250 ï4sõ 900 900 1100 1200 1150 1100 1300 1600 1000 950 1100 1400 850 1 ~ 14001 1300 600 750 ~ 800 600 800 700 800 1050 1300 l3õõ 1400 1200 1450 1900 [550 2050 2600 2100 2450 2300 2150 2600 2350 2550 2500 1850 2200 2000 2150 2150 2400 2600 2600 265õ 2600 350 350 400 400 = 3-' 03 WEST OF WEST LORNE LIMITS EAST OF CN-CP TRACKS WEST OF ROAD [5 LOCATION EAST OF ROAD STATION õ5õzõ'1 202 203 206 ROAD 2' 050351 WEST OF HIGHwAY 4 352 EAST OF SHEDDEN 353 EAST OF 10NA 3 354 EAST OF W ALLACETOWN 355 EAST OF EAGLE 356 EAST OF NEW GLASGOW 357 EAST OF KENT TOWNLlNE 0504511NORTH OF PORT STANLEY 0452 NORTH OF UNION 0453 NORTH OF ROAD 45 0454 SOUTH OF T ALBOTVILLE 4 050502 SOUTH OF WALKERS BRIDGE 503 NORTH OF ROAD 2 050601 EAST OF ROAD 7 602 ~ 050701 - 702 703 j' 050802 SOUTH OF ROAD 16 804 NORTH OF ROAD 3 805 SOUTH OF ROAD 13 806 SOUTH OF ROAD 2 808 NORTH OF HIGHWAY 401 809 SOUTH OF ROAD 9 811 SOUTH OF WILLEYS BRIDGE 05090 WEST OF ROAD Iv" 5 6 8 7 EAST OF ROAD [03 WEST OF ROAD 76 EAST OF ROAD 76 WEST OF ROAD 8 EAST OF ROAD 8 WEST OF ROAD 14 904 905 908 909 910 9 05110 05130 1303 if4o¡ NORTH OF ROAD 16 1402 SOUTH OF ROAD 3 [403 NORTH OF ROAD 3 1406 SOUTH OF HIGHWAY 401 1407 NORTH OF HIGHWAY 401 1409 NORTH OF ROAD 9 SOUTH OF ROAD 2 EAST OF FORD PLANT GATE EAST OF DUTTON LIMITS WEST OF ROAD 14 I 13 05 051501 051601 1603 1604 EAST OF ROAD 14 1605 WEST OF FlNGAL LIMITS 1606 EAST OF FlNGAL LIMITS 1607 WEST OF ROAD 45 1608 EAST OF ROAD 45 1609 TOP OF FlNGAL HILL 0517011EAST OF SOUTHWOLD STATION 8 14 EAST OF ROAD WEST OF ROAD 14 15 16 17 Page 2 1990 1991 1992 1993 1994 1995 1996 - 1998 1999 ""Tso - 2ÕO - - 300 - 350 100 100 - lšõ 200 250 250 - 400 300 100 100 - 200 200 400 350 - 200 6õõ 700 600 - 1050 1050 ~ ~ 2500 2100 3100 3450 3400 3450 1900 1300 1800 1650 1350 850 1I00 1000 800 1000 1650 1400 1600 1500 1600 1600 1500 1500 1450 1600 1250 1200 1300 1400 800 1050 1200 1250 450 400 500 650 100 150 250 250 ~ ~ ~ 2100 850 900 650 900 1100 1400 1450 1500 1450 1500 2500 2500 2600 2700 3100 3200 3450 3550 3400 3850 4800 4700 4950 5550 5100 1750 1500 1950 2000 1650 1850 1600 2050 ·1250 1450 1350 1400 1000 1I00 1000 850 1000 1000 1150 1050 1000 1000 1200 800 600 600 600 550 850 850 850 650 6550 7200 7200 7450 7500 6700 7000 8300 10250 1I600 10150 10350 10000 9500 9600 11300 11200 12750 10950 11300 11000 10150 10450 12200 11000 12800 10900 11800 10700 10100 10350 12250 2350 2800 30001 3000 3300 3000 =c.J 3200 - 1400 1600 - 1350 1550 - - Tsõõ 1800 1350 1700 - 1400 1550 - 1550 1300 - - 1200 950 1000 1I50 - 1300 - 950 1000 1050 - 'Tsõ - 250 250 250 550 - 650 600 750 1600 900 - 1050 Tõõõ 1000 2050 2250 - 3000 30õõ 3250 3650 330õ - 4150 3950 4350 4600 1600 3100 7500 8500 9100 7850 9200 12400 1250 270õ 7300 8150 8600 7750 9000 12300 1350 1350 13001 1350 1400 ~ 2100 1200 1200 ~ - 1250 1750 - 1I50 Toõ 950 - 150 - 1700 :J 1850 1600 1900 32 COUNTY OF ELGIN 807 EAST OF ROAD 1I9 1808 WEST OF TOWNLlNE (NO PAVEMENT) 810 WEST OF ROAD 4 051951 NORTH OF PORT BURWELL 1952 NORTH OF ROAD 45 1953 SOUTH OF STRAFFORDVILLE 1954 SOUTH OF COUNTY LINE 052002 NORTH OF BRIDGE 2003 NORTH OF WARREN STREET 2005 SOUTH OF FINGAL LIMITS 2006 NORTH OF FINGAL LIMITS 2007 SOUTH OF SHEDDEN LIMITS 2008 NORTH OF SHEDDEN LIMITS 2009 SOUTH OF HIGHWAY 401 2010 NORTH OF HIGHWAY 401 201l NORTH OF ROAD 18 05210 liNEAR WARREN BRIDGE STATION LOCATION 051803 WEST OF ROAD 804 EAST OF ROAD 14 806 WEST OF ROAD 20 SOUTH 9 ROAD iii 19 20 052201 NORTH OF ROAD 24 2202 SOUTH OF ROAD 27 2203 NORTH OF ROAD 27 2204 SOUTH OF ROAD 45 2205 NORTH OF ROAD 45 EAST OF ROAD 23 WEST OF ROAD 22 EAST OF ROAD 22 WEST OF ROAD 36 24071TOP OF PORT BRUCE HILL 052502 NORTH OF ROAD 26 2503 SOUTH OF ROAD 52 2504 NORTH OF ROAD 52 2505 SOUTH OF COUNTY LINE 0526011 EAST OF ROAD 25 052301 JOSEPH STREET HILL 2302 SOUTH OF ROAD 24 2303 SOUTH OF ROAD 4 05240 2402 2403 24õš 21 22 23 24 25 052701 EAST OF UNION LIMITS 2702 WEST OF ROAD 22 2703 EAST OF ROAD 22 2704 WEST OF SPARTA LIMITS 2705 WEST OF ROAD 4 2708 SOUTH OF MEEKS BRIDGE 05280 3 NORTH OF ROAD SOUTH OF HIGHWAY NORTH OF ROAD 45 SOUTH OF ROAD 56 56 2803 2804 2805 26 27 28 30 053002 NORTH OF ROAD 52 3005 NORTH OF CONCESSION XU 05310 1 SOUTH OF ROAD 52 053201 EAST OF ROAD 73 3202 SOUTH OF POLICE COLLEGE 3204 SOUTH OF ROAD 52 053402 I WEST OF BELMONT LIMITS 31 32 34 Page 3. 1990 1991 1992 1993 ""~ - 1998 1999 1000 - 9õ0 i2õo - 1550 1450 1900 450 450 500 250 300 500 500 550 650 700 750 700 750 - 900 1350 - 1300 1300 1500 1450 1550 1300 - 1600 1000 - 1050 1300 1500 1250 1150 1450 - 1700 300 350 ~ 350 550 200 200 300 550 350 350 400 800 350 300 400 700 350 650 750 900 1350 1500 ~ 1800 1350 1500 1900 1250 1400 1750 1150 1300 1500 950 1050 1300 ~ r::::= ~ 550 600 700 700 1000 900 2100 2250 2400 1850 2250 2200 1150 1150 1250 1050 1050 1200 ~ c= ~ 1150 1250 F 1450 950 1100 1250 1150 1350 1450 llOO llOO 1400 - llOO ll50 1400 1350 1300 - 1700 - 2300 2250 2150 - - 700 850 1000 - 600 - 450 750 - 200 - 300 200 - 600 - 650 450 - - 450 550 550 - 250 - 300 250 - 450 - 550 400 - 400 - 500 400 - 4sõ - 600 500 600 ~ Jïõõ 1000 i4sõ l6sõ l7õõ 1400 2300 2i-šõ 260õ 2200 2000 2100 2ššõ 2400 2200 2400 2600 2400 l7õo 2õõõ 235õ 2000 1800 2150 23õõ 2400 1850 2250 2500 2100 2300 Toõõ 2250 2350" 3000 1800 l8õõ" 2550 - 33 COUNTY OF ELGIN STATION LOCATION 053501 NORTH OF ROAD 45 3503 SOUTH OF IllGHWA Y 3 3504 NORTH OF HIGHWAY 3 3505 SOUTH OF ROAD 52 053601 NORTH OF ROAD 24 3602 SOUTH OF SPARTA LIMITS 3603 NORTH OF SPARTA LIMITS 3604 SOUTH OF ROAD 45 3605 NORTH OF ROAD 45 3606 SOUTH OF HIGHWAY 3 05370 ROAD 3s" 36 NEAR KETTLE CREEK BRIDGE WEST OF ROAD 73 EAST OF ROAD 73 WEST OF AVON LIMITS EAST OF AVON LIMITS 3702 3703 37õ4 37õ5 37 053801 EAST OF HIGHWAY 3 3802 EAST OF RICHMOND IllLL 3803 WEST OF STRAFFORDVILLE LIMITS 3804 EAST OF STRAFFORDVILLE LIMITS 3805 WEST OF ROAD 55 0539021S0UTH OF ROAD 42 38 054001 NORTH OF ROAD 42 4002 SOUTH OF ROAD 45 EAST 4004 SOUTH OF ROAD 45 WEST 4006 SOUTH OF HIGHWAY 3 4007 NORTH OF IllGHWAY3 4009 SOUTH OF SPRINGFIELD LIMITS 054101 054201 39 40 WEST OF MAIN STREET VIENNA EAST OF ROAD 73 WEST OF ROAD 40 EAST OF ROAD 40 054208 WEST OF PORT BURWELL BRIDGE 4209 EAST OF PORT BURWELL LIMITS 4210 WEST OF ROAD 55 WEST OF ROAD 43 EAST OF ROAD 43 NORTH OF ROAD 39 4202 4203 4204 4205 4207 41 42 42 054301 NORTH OF ROAD 42 4302 SOUTH OF ROAD 45 4303 NORTH OF CALTON LIMITS 4304 SOUTH OF RICHMOND LIMITS 0544021 WEST OF IllGHWA Y 3 EASTOFIllGHWAY3 WEST OF ROAD 19 43 44 4403 4404 SOUTH OF ROAD 16 WEST OF ROAD 4 EAST OF ROAD 4 WEST OF ROAD 22 EAST OF ROAD 22 05450 4502 4503 4504 4505 4508 WEST OF ROAD 36 4509 EAST OF ROAD 36 4510 WEST OF ROAD 35 4511 EAST OF ROAD 35 4512 4si3 45 WEST OF ROAD 73 EAST OF ROAD 73 Page 4. 1990 1991 199;' 1993 1994 1995 1996 1998 1999 ilio - 2300 1550 1150 1400 1750 1000 1050 ï45õ - 1000 1050 ï45õ - 1050 1050 1400 - 1100 1050 1550 - 950 850 - 1450 350 550 800 - 7õõ ~ 1100 600 750 800 950 1400 - 400 400 -šõõ - 400 450 6õõ - ~ 1100 1000 1100 950 1150 1100 - 1250 1600 1550 1600 - 1200 1600 1550 1600 - 900 1200 - 1200 1150 900 1250 1150 1100 - 400 350 350 300 5õõ 250 300 300 250 250 250 300 250 300 300 300 350 250 250 35õ 350 200 200 35õ 200 - 250 250 300 350 300 350 450 - ~ ~ - ~ ~ - ~ ~ 55õ 850 900 800 1150 900 1650 1700 1600 1850 2200 1500 1600 1450 1900 - 800 1050 1050 1200 1500 950 1050 1050 1500 1450 2000 2100 2100 2200 2300 1800 2100 2100 2050 2200 - 2150 2100 2050 2600 1600 1800 1900 2600 - 1600 1750 2200 2500 - 2700 - 1650 1800 2200 - 700 800 950 1150 650 900 - 500 800 ~ E ~ 5800 2500 2300 2450 2400 - ~ c= 11501 1150 - - 100 ¡- 200 - 100 - - 250 250 400 - - - 200 250 350 - 300 - 400 - 250 3450 37001 3600 4Õ5Õ 4200 70õ 800 900 70õ 1600 200 250 250 300 800 900 lõ5õ 1300 100 1500 - 34 COUNTY OF ELGIN LOCATION WEST OF ROAD 40 EAST OF ROAD 40 WEST OF ROAD 43 STATION 4si4 4515 4516 ROAD 4s' 4517 EAST OF ROAD 43 4518 WEST OF ROAD 19 4519 EAST OF ROAD 19 4520 WEST OF ROAD 55 4521 NORTH OF ROAD 16 0546õ NORTH OF fllGHW A Y 3 SOUTH OF TOWNLINE NORTH OF ROAD 38 SOUTH OF HIGHWAY 3 4603 4604 4605 46 054701 NORTH OF ROAD 48 4702 SOUTH OF AVON LIMITS 05480 EAST OF ROAD 73 WEST OF ROAD 47 47 48 EAST OF ROAD 47 WEST OF ROAD 54 WEST OF ROAD 25 4809 EAST OF ROAD 25 4810 WEST OF ROAD 30 4811 EAST OF ROAD 30 4813 WEST OF ROAD 74 4804 4sõ5 4806 4808 4814 EAST OF ROAD 74 4815 WEST OF ROAD 73 49 50 šï 52 054902SOUTH OF ROAD 48 0550021S0UTHOFROAD 19 WEST OF ROAD 31 EAST OF ROAD 31 WEST OF ROAD 30 5206 EAST OF ROAD 30 5207 WEST OF ROAD 74 <'M EAST OF ROAD 74 WEST OF ROAD 73 EAST OF ROAD 73 WEST OF SPRINGFIELD LIMITS EAST OF SPRINGFIELD LIMITS WEST OF COUNTY LINE 05 ELM STREET NEAR BRIDGE BEECH STREET NEAR CO-OP 05 I SOUTH OF ROAD 48 05 NORTH OF ROAD 42 SOUTH OF ROAD 45 5503 NORTH OF ROAD 45 5504 SOUTH OF ROAD 38 055601 lEAST OF CITY LIMITS 0551021WEST OF ROAD 4 055201 WEST OF ROAD 25 5202 EAST OF ROAD 25 5203 5204 5205 """-vv 5209 53 54 55 5602 EAST OF ROAD 28 5603 WEST OF ROAD 36 05570IlEAST OF ROAD 4 56 57 Page 5. 1990 1991 1992 1993 1994 1995 1996 1998 1999 5õo - 700 - - - 750 1200 1850 2400 - 3100 - 5450 5400 7850 - ~ 5400 6950 3000 5150 - ~ i ~ ~ 345õ 3400 š4õõ 1550 ïš5õ 3200 36õõ 1750 ñšõ 1750 TIõõ 3001 450 650 650 - ïi5õ 1000 II 00 1050 ï2sõ - 2õõõ 1500 1800 2950 - 2900 3200 3350 2250 - 2550 2750 32õõ 1400 - 1450 2000 i9sõ - 1150 1550 1400 1000 II 00 - 1050 1350 lliõ - E ~ =r== 500 400 - 900 750 750 1000 350 - E BEE 500 300 - 350 350 600 - = 100 100 - 250 250 - 50 100 iõõ 5õ 50 iõõ 200 300 ï5õ 100 100 100 iõõ 700 850 850 50 100 1999 AVERAGE AADT -1900 1998 A VERAGE MDT -1750 1996 AVERAGE AADT - 1350 1991 AVERAGE AADT -1150 35 COUNTY OF ELGIN STATION LOCATION 057301 @ WATER STREET 7302 NORTH OF ROAD 24 7303 NORTH OF ROAD 42 7304 AYLMER SOUTH LIMITS 7305 AYLMER NORTH LIMITS 7306 SOUTH OF ROAD 52 7307 SOUTH OF COUNTY LINE 057401 NORTH OF HIGHWAY 3 7402 SOUTH OF BIõLMONT ROAD 73 057601 NORTH OF ROAD 3 7602 NORTH OF WEST LORNE 7603 NORTH OF HIGHWAY 401 7604 SOUTH OF COUNTY LINE 74 76 051301 SOUTH OF ROAD 3 302 NORTH OF ROAD 3 303 SOUTH OF ROAD 2 304 NORTH OF ROAD 2 305 NORTH OF RODNEY LIMITS 307 SOUTH OF ROAD 9 309 SOUTH OF ROAD 6 3 II SOUTH OF W ARDSVILLE BRJDGE 051401 4õ2 03 EAST OF KENT COUNTY LINE WEST OF RODNEY LIMITS 04 051901 NORTH OF HIGHWAY 3 1903 NORTH OF ROAD 18 FLEMING CREEK BRJDGE LINGS BRJDGE FULTON BRIDGE JAMESTOWN BRJDGE GlLLETS BRJDGE 05TL07 TLl6 TL23 TL26 TL27 TL30 MCGINNIS BRJDGE TL31 HARKNESS BRJDGE TL42 DINGLE STREET BRJDGE TL46 VIENNA BRJDGE 9 T/L REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1999 SUBJECT: DESIGNATING THROUGH HIGHWAYS AUGUST 26 DATE the County authority Introduction The County of Elgin has a by-law to designate through roads which gives to erect stop signs at locations that intersect these roads Discussion/ Conclusion The "through highway" means a highway or part of a highway designated as such by the Minister or by by-law of a municipality, and each such highway shall be marked by a stop sign or yield right-of- way sign in compliance with regulations of the Ministry. The original By-Law No. 87-1 has been amended 10 times. The amendments were for the addition of roads, deletion of roads. changing of road numbers or the changing of the location of stop signs all parties to understand less complex for it This new schedule will make amending by-laws and all other Recommendation That a new by-law be implemented and By-Law No. 87-1 relating to, designating through highways, be repealed. APPROVED FOR SUBMISSION MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER 36 RESPE ft~L Y SUBMITTED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES Description From the east side of Road 103 to the west side of Road 8. From the west side of McPherson Road the road allowance between the Municipality of Chatham-Kent and the Municipality of West Elgin and the west side of the intersection of Highway #3 and Highway #4. From the north limit ofthe fonner geographic Village of Port Stanley, now the Municipality of Central Elgin to the north side of the Glenwood Avenue in the Municipality of Central Elgin. From the south side of Talbot Road, the north limit of the City ofSt. Thomas, to south side of the intersection of Highway #3 and Highway #4. From the north side of County Road 2 to the County of Elgin boundary which is the centre of the Thames River. From the east side of County Road 7 to the west side of County Road 103. From the south side of Turn Line, the road allowance between Concessions X and XI, the fonner Township of Orford, now the Municipality of Chatham-Kent to the County of Elgin boundary which is the centre of the Thames River. From the east side of the Pearce Provincial Park to the west side in Lot 12, Concession X, Municipality of Dutton-Dunwich to the west side of County Road 8 in Lot 10, Concession X. From the north side of County Road 8, Lot 10, Concession X, Municipality of Dutton-Dunwieh to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the centre of the Thames River. From the east side of County Road 103 to the west side of Colley Road. From the south side of McDougall Line to the north side of Stalker Line. From the east side of Colley Road to west side of County Road 76. From the east side of County Road 76 to west side of County Road 5. From the east side of County Road 5 to west side of County Road 8. From the east side of County Road 8 to west side of County Road 14, From the east side of Highway #4 to west side of Wonderland Road. From the east side of County Road 8 to west side of County Road 14. From the north side of County Road 16 to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the centre of the Thames River. From the north side of County Road 8 to the south side of County Road 2. From the east side of County Road 8 to the County of Elgin boundary which is the limits of the City of St. Thomas which is the west side of Lot 43. From the east side of County Road 119 to the east side of Carriage Road. From the east side of County Road 14 to west side of County Road 119. From the west side of County Road 119 to west side of Highway #4. From the north side ofthe fonner Village of Port Burwell, now the Municipality of Bay ham, to the County of Elgin boundary with the Regional Municipality of Hal dim and-Norfolk. From the north side of George Street in the fonner Village of Port Stanley now the Municipality of Central Elgin to the south side of County Road 16. From the north side of County Road 16 to the south side of County Road 18. From the north side of County Road 18 to the south side of Southdel Drive. From the east side of County Road 20 to west side ofColborne Street in the fonner Village of Port Stanley, now the Municipality of Central Elgin. From the north side of County Road 24 to south side of County Road 27. From the north side of County Road 27 to the north side of South dale Line, the County of Elgin boundary which is the limits of the City of St. Thomas. From the east ofColborne Street in the fonner Village of Port Stanley, now the Municipality of Central Elgin, to the east side of East Street in the fonner Village of Port Stanley, now the Municipality of Central Elgin. 37 of4 Page Section A B A B C A B C- D E F A B A B A B C A B A Road '2 3' 4 4 5 6 '7 8 8 8 9 '9 '9 '9 '9 '9 iï 13 14 14 15 16 7 18 18 19 20 20 20 21 22 23 Description From the east side ofConnty Road 4 to the north side of East Street in the former Village of Port Stanley, now the Municipality of Central Elgin. From the east side of County Road 23 to west side of County Road 73. From the County of Elgin boundary, which is the limits of the City of St. Thomas, to the south side of Highway #3. From the north side of Highway #3 to the north side of Regan Bourne which is the County of Elgin boundary, which is the limits of the City of London. , From the County of Elgin boundary, which is the centre of the Kettle Creek, which is the limits of the City of St. Thomas, to the east side of County Road 25. From the north side of County Road 20 to west side of County Road 4. From the east side of County Road 4 to west side of County Road 36. From the north side of County Road 45 to south side of County Road 56. From the north side of County Road 56 to south side of Highway #3. From the south side of County Road 52, which is the limits ofthe City of St. Thomas, the County of Elgin boundary, to the north side of Thomson Line which is the limit of the City of London, the County of Elgin boundary. From the south side of Water Tower Line, the County of Elgin boundary, which is the limit ofthe City of St. Thomas, to the south side of County Road 52. From the east side of County Road 73 to west side of Hacienda Road. From the south side of Gleneolin Line to the south side of County Road 52. From the County of Elgin boundary, which is the limits of the City of London, to the west side of Belmont Road, in the former Village of Belmont, now the Municipality of Central Elgin. From the north side of County Road 45 to south side of Highway #3. From the north side of Highway #3 to south side of County Road 52. From the north side of County Road 24 to south side of County Road 27. From the north side of County Road 27 to south side of County Road 45. From the north side of County Road 45 to south side of Highway #3. From the east side of Belmont Road, in the former Village of Belmont, now the Municipality of Central Elgin, to west side of County Road 73. From the east side of County Road 73 to west side of County Road 47. From the east side of County Road 47 to the east side of Pig ram Road, in the former Township of South Dorchester, now the Township ofMalahide, which is the Elgin County boundary. From the east side of Highway #3 to west side of County Road 19. From the east side of County Road 19 to the east side of Bay nor Drive, County Road 55, which is the boundary ofElgin County. From a point 485 meters south of the south limit of Pitt Street in the former Village of Port Burwell, now the Municipality of Bayham, to the south side of County Road 42. From the north side of County Road 42 to the south side of Highway #3. From the north side of Highway #3 to the south side Glencolin Line. From the north side of Gleneolin Line to the south side of County Road 52. On Fulton Street in the former Village of Vienna, now the Municipality of Bayham, from the west side of Union Street to the west side of Main Street. On Main Street in the former Village of Vienna, now the Municipality of Bayham, from the north side of County Road 19 to the north side of Fulton Street, in the former Village of Vienna, now the Municipality of Bayham. From the east side of County Road 73 to the west side Robinson Street in the former Village of Port Burwell, now the Municipality of Bay ham. From the east side of Robinson Street, in the former Village of Port Burwell, now the Municipality of Bayham, to the east side of Bay nor Road, County Road 55, being the Elgin County boundary. From the north side of County Road 42 to the south side of County Road 45. 38 Page 2 of4 Section B A B A B A B A B A A B C A B C A B A B C A B A B A Road 23 24 25 25 26 27 28 30 31 32 32 34 35 36 36 36 37 37 37 38 38 39 40 40 40 41 41 42 42 43 Road Section Description 43 B From the north side of County Road 45 to the south side of County Road 38. 44 A From the east side of County Road 46 to the west side of Highway #3. 44 B From the east side of Highway #3 to the east side of County Road 19. 45 A From the south side of County Road 3 to the north side of Couuty Road 16. 45 B From the south side of County Road 16 to the west side of County Road 4. 45 C From the east side of County Road 4 to the west side of County Road 73. 45 D From the east side of County Road 73 to the west side of County Road 40. 45 E From the east side of County Road 40 to the west side of County Road 19. 45 F From the east side of County Road 19 to the east side of Baynor Road, County Road 55, which is the County of Elgin boundary. 46 A From the north side of County Road 38 to the south side of Highway #3. 46 B From the north side of Highway #3 to the north side of Pressey Road, which is the County of Elgin boundary. 47 From the north side of County Road 48 to the north side of Avon Line, County Road 37, which is the County of Elgin boundary. 48 A From the north side of South minster Bourne to the south side of Ferguson Line. 48 B From the east side of Wonderland Road to the west side of County Road 25. 48 C From the east side of County Road 25 to the west side of County Road 30. 48 E From the east side of County Road 30 to the west side of County Road 74. 48 F From the east side of County Road 74 to the west side of County Road 73. 48 G From the east side of County Road 73 to the west side of Pigram Road County Road 54. 49 From the north side of County Road 52 to the south side of County Road 48. 50 From the north side of County Road 42 to the north limits the fonner Village of Port Burwell, now the Municipality of Bayham. 51 From the east side of Mellor Road to the west side of County Road 4. 52 A From the north side of Highway #3 to the west side of County Road 25. 52 B From the east side of County Road 25 to the west side of County Road 30. 52 C From the east side of County Road 30 to the west side of County Road 74. 52 D From the east side of County Road 74 to the west side of County Road 73. 52 E From the east side of County Road 73 to the west side of Putnam Road, the fonner Township of South Dorchester, now the Township of Malahide. 52 F From the north side of Ron McNeil Line, Lot B, Concession XII in the fonner Township of South Dorchester, now the Township of Malahide, to the west side of Pigram Road. 53 A From the north side of Highway #3 to the north side of Beech Street. B From the east side of Elm Street to the west side of John Street. 54 From the south side BrOWIlsville Road, Oxford County Road 27 to the north side of County Road 48. 55 A From the north side ofCouuty Road 42 to the south side of County Road 45. 55 B From the north side of County Road 45 to the south side of County Road 38. 56 From the west side of Elm wood Aveuue, the County of Elgin boundary with the City of St. Thomas, to the west side of County Road 36. 57 From the east side of County Road 4 to the County of Elgin boundary with the City of St. Thomas. 73 A From the north side ofHak Street to the west side of Dexter Line. 73 B From the north side of Colen Street to the south side of the Catfish Creek. 73 C From the west side of Levi Street to the south limit of the Town of Aylmer. 73 D From the north limit ofthe Town of Aylmer to the north side of Avon Line County Road 37, the County of Elgin boundary. 74 From the north side of Highway #3 to the south limit of the fonner Village of Belmont, now the Municipality of Central Elgin. 76 A From the north side of County Road 3 to the south limit of the fonner Village of West Lome, now the Municipality of West Elgin. 39 Page 3 of4 Description From the north limit ofthe fonner Village of West Lome, now the Municipality of West Elgin to the County of Elgin bOUlldary which is the middle of the Thames River. From a point 390 meters south of the south side of Gray Line to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the middle of the Thames River. From the north side of Murkirk Line to the south side of McMillan Line. From the east side of McPherson Road to the west side of Blacks Road. From the south side of McMillan Line to the north side of Queens Line. From the east side of Blacks Road to the west side of County Road 103. From the north side of County Road 3 to the north side Southdel Drive which is the County of Elgin boundary. 40 Page 4 of4 Section B A B A B C D Road 76 103 103 04 104 104 104 ill REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1999 SUBJECT: VEHICLE WEIGHT RESTRICTIONS OVER COUNTY BRIDGES 17, AUGUST DATE Introduction The County of Elgin is required to re-evaluate the condition of weight restricted structures every two years by the Ontario Highway Bridge Design Code Discussion/ Conclusion The County of Elgin has five (5) structures that have weight restrictions. There is one bridge on a County road, Meeks (See Schedule #1). The remaining four are on local roads, Fulton Jamestown, Vienna and Gillets (See Schedule #2). Totten Sims Hubicki Associates were retained to analyze the existing structures to verify that the postings are adequate. The only change to the previous ratings was for Jamestown Bridge which was reduced from a triple posting to a single posting structure of five (5) tonn es. Recommendation That no vehicle or any class thereof, whether empty or loaded shall be operated over any bridge designated in Schedules #1 and #2 forming part of this by-law with a weight in excess of the weight limit prescribed in the schedule for such bridge and that this by-law become effective until November 13, 2001; And that this by-law not become effective until the weight And that By-Law No. 97-21 be repealed. postings have been posted APPROVED FOR SUBMISSION MAR DONALD CHIEF ADMINISTRATIVE OFFICER 4 J RESPEC;L Y SUBMITTED LVàAJA ; CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 1 SCHEDULE NO By-Law No. Type of Floor Finish Year of Construction BRIDGES ON COUNTY ROADS Weight Limit in Tonnes Location Name of Bridge Road No. Bridge No. (MTO) Num. Concrete and recommendations of Totten Sims Hubicki 42 1900 8 Lot 16, Range I North of Union Road, Township of Southwold This weight limit is based on the detailed evaluations Associates as per their report dated June IS, 1999. Meeks 27 5-133 1 SCHEDULE NQ. 2 By-Law No. Type of Floor Finish Year of Construction BRIDGES ON LOCAL ROADS Weight Limit in Tonnes Location Name of Bridge Bridge No. (MTO) Num. Concrete 1912 1-12 2-18 3-23 Level Level Level Lots 3 and 4, Range I, West of River Road, Township of Southwold Fulton 5-60 I Wood 1909 5 Lot 28, Con. II Municipality of Central Elgin Jamestown 5-138 2 Concrete 1925 Level 1-10 Level 2-15 Level 3-24 Lot 14, Con. III Municipality of Bayham Vienna 5-158 3 Concrete 1930 Level 1-25 Level 2-32 Level 3-34 Lot 27, Con. IV Municipality of Central Elgin Gillets 5-139 4 and recommendations of Totten Sims Hubicki 43 This weight limit is based on the detailed evaluations Associates as per their report dated June 15, 1999 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES 1999 SUBJECT: .TRAFFIC STUDY AT THE INTERSECTION OF WARREN STREET AND CARLOW ROAD IN PORT STANLEY SEPTEMBER 9 DATE Introduction Earlier this year the Port Stanley Community Policing Committee requested that a four-way stop sign be installed at the intersection of Warren Street (County Road #21) and Carlow Road (County Road #20) in Port Stanley. The Manager of Engineering Services returned a letter in June of 1999 responding to the request citing guidelines from the Manual of Uniform Traffic Control Devices. Information gathered indicated that a four-way stop was not warranted because of insufficient traffic volumes and only 6 reportable accidents in the past 9 years On August 25, 1999 our department received a subsequent letter indicating that the Policing Committee was "not convinced that there has been sufficient analysis" and that they were concerned "that there will be a serious collision at this corner unless some action is taken" Discussion/ Conclusipn On September 3, 1999 the Engineering Services Department conducted a traffic study on the lanes of Carlow Road approaching the intersection of Warren Street. The study was completed by installing "smart counters" in the lanes at a location from the intersection of Warren Street where a vehicle that was stopped at the stop sign on Warren Street could be seen. These locations were at 115 meters south of Warren Street in the northbound lane of Carlow Road and 90 meters north of Warren Street in the southbound lane of Carlow Road. The study concluded that one half of the vehicles were travelling at 48 Kmlh or slower and the average speed of all vehicles was 51 Km/h. The 85th Percentile (the figure used to engineer a aspects of the roadway) for north and south of the intersection were 56 Km/h and 58 Km/h respectively. The Geometric Design Standards manual indicates that a vehicle travelling at 60 Kmlh requires a minimum stopping sight distance of 85 meters on wet pavements Therefore our study concludes that the existing conditions present at the intersection of Carlow Road and Warren Street meet safety design standards even with vehicles exceeding the posted speed limit. 2 Two "HIDDEN" warning tabs could be installed below the existing intersection warning signs north and south of the intersection to indicate the less than desirable sight distances 44 Page 2. - FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: SEPTEMBER 9,1999 SUBJECT: TRAFFIC STUDY AT THE INTERSECTION OF WARREN STREET AND CARLOW ROAD IN PORT STANLEY - Recommendation That the Engineering Services Department install 2 "HIDDEN" warning tabs on the existing intersection warning signs and that the intersection of Warren Street and Carlow Road in Port Stanley remain a 2-way stop condition. RESPEC FULLY SUBMITTED APPROVED FOR SUBMISSION A <tç[) CLAYTON D. WATTERS, MANAGER MARK MCDONALD ENGINEERING SERVICES CHIEF ADMINISTRATIVE OFFICER 45 REPORT TO COUNTY COUNCIL Sandra J. Heffren Deputy Clerk FROM: September 20,1999 Printing of 1999 County Proceedings DA TE: SUBJECT: Backaround: The proceedings of Elgin County Council are customarily printed annually In a book format. (see two responses Discussion: We requested quotations for printing of the Proceedings and received attached). A distribution list is also attached for Council's information Recommendation: THAT we accept the quotation from Aylmer Express Ltd. in the amount of $3.20 per printed page plus GST (lowest quote), for printing 75 copies of the 1999 County Proceedings. S. J. Heffren Deputy Clerk Approved for Submission M. G. McDonald Administrative Officer Chief 46 QUOTATIONS FOR PRINTING THE 1999 PROCEEDINGS FIRM NAME NO. OF PRICE PER NO. OF PLUS TOTAL COPIES PRINTED PAGES SUB-TOTAL G.S.T. PRICE PAGE 1998 AYLMER EXPRESS 75 $3.20 376 $1,203.20 $84.22 $1,287.42 50 $3.15 376 $1,184.40 $82.91 $1,267.31 25 $3.10 376 $1,165.60 $81.59 $1,247.19 WAITE'S PRINTING 75 $3.36 376 $1,263.36 $88.44 $1,351.80 50 $2.47 376 $928.72 $65.01 $993.73 25 $1.75 376 $658.00 $46.06 $704.06 Note - Total orice is an estimation onlv. Actual price will depend on the total number of oaaes orinted. 47 COUNTY COUNCIL PROCEEDINGS RECIPIENT Council Members (put on desks) Binding (front cupboard) Administrative Services Homes & Senior Services (3 homes) Library Services Branch Libraries Human Resources Engineering Services Financial Services Land Division Press (put on desks) Mailed to: Local Clerks (Councillors deliver) The Archives of Ontario Ministry of Culture & Communications 77 Grenville Street TORONTO, Ontario M7A2R9 Serials Acquisition The Waldon Library The University of Western Ontario LONDON, Ontario N6A 3K7 Mr. Pat Keenan Planning Director Central Elgin Planning Office 9 Mondamin Street ST. THOMAS, Ontario N5P 2T9 Association of Municipalities of Ontario 393 University Avenue, Suite 1701 TORONTO, Ontario M5G 1 E6 Mr. H. W. Kloske, CAO County of Lambton Box 3000, 789 Broadway Street WYOMING, Ontario NON no Mr. Hugh Thomas, CAO Municipality of Chatham-Kent P.O. Box 640,315 King SI. W. CHATHAM, Ontario N7M 5K8 Mr. Nigel Bellchamber, CAO County of Middlesex 399 Ridout Street North LONDON, Ontario N6A 2P1 Mr. Hugh Geurts Kettle Creek Conservation Authority 44015 Ferguson Line, R.R. #8 ST. THOMAS, Ontario N5P 3T3 COPIES 9 4 3 3 1 13 1 2 3 6 3 7 1 1 1 1 1 1 1 1 63 TOTAL COPIES GIVEN OUT We also receive additional requests from staff 48 REPORT TO COUNTY COUNCIL Linda B. Veger FROM 1999 August 25 DATE 1998 Max Tax SUBJECT: ntroduction the following resolution was adopted THAT for the 1998 taxation year, the County Select Division C under the provisions of Bill 79 with the clawbacks funded through the 1998 County Surplus, and that Division B be selected for the 1999 and 2000 taxation years, and the necessary By-Law be prepared. 1999 February 25 At County Council Session the following Discussion A cut-off date of July 31, 1999 for the Frozen Roll was selected producing figures for the 1998 Division C Municipality Commercial Industrial Bayham 33,066 4,581 Central Elgin 87,316 76,046 DuUonlDunwich 31,737 4,061 West Elgin 66,999 22,745 Aylmer 90,421 19,540 Malahide 76,968 16,686 Southwold 29,060 32,679 Subtotal 415,567 176,338 School Board Rebate (42,537) (81,865) Total Division C 373,030 94,473 The actual total due to the Municipalities for 1998 Max Tax is $591,905. The County expects a rebate from the school boards in the amount of $124,402 for a net expense to the County of $467,503. The Province has still not determined the method for the school rebate. The sum of $500,000 was set aside from our 1998 surplus to fund these rebates Recommendation nformation For your Approved for submission CAO 49 Respectfully submitted ~t:v {þ. Linda B. Veger Ú Director of Financial Services 09/09/99 98maxtax REPORT TO COUNTY COUNCIL Mark G. McDonald Chief Administrative Officer FROM: 1999 September 20th DA TE: SUBJECT: POLICING COSTS Introduction: 1998 meeting "That the Council of the Corporation of the County of Elgin request the Ontario Provincial Police to provide a costing for contract policing for the County of Elgin, excluding the Town of Aylmer." Council's September 14th The following resolution was adopted at " Discussion/Conclusion Following that meeting, we were advised that regulations require each of the Lower-Tier municipalities to pass resolutions in support of the costing request. Accordingly, the following resolution is suggested: Recommendation: THAT the Council of the Corporation of the County of Elgin respectfully requests its constituent municipalities to pass a resolution accepting in principle a costing proposal for contract policing on a county-wide basis, excluding the Town of Aylmer, from the Ontario Provincial Police; and, rescinded. to this be resolutions contrary THAT al ALL of which is respectfully submitted 50 Mark G. McDonald, Chief Administrative Officer. REPORTTOCOUNTYCOUNC~ Mark G. McDonald Chief Administrative Officer FROM: 1999 September 1 ih DATE: SUBJECT: SERVICING THE NEW ELGIN MANOR Introduction: Now that an option to purchase land adjacent to Elgin Manor is secured, it is time to focus on bringing water and sewage services to the new site. As Council will recall, Cumming Cockburn Limited completed a servicing evaluation in May 1999 and Council supported installing a .12 inch (300inm) waterline south from Highway #3 along the Lyle Line to the New Elgin Manor, an approximate length of 4.5 km. In addition, the preferred sewage treatment facility consists of a small package treatment plant which would be constructed on-site and the present lagoon system would be phased out. The purpose of this report is to determine the best method of managing the project. tions: The standard option is to engage an engineering consulting firm to act as "project manager". The firm would act as the County's agent and conduct preliminary design and pre-design, followed by detailed engineering, contract administration and supervision. The firm would seek out the availability of grants, negotiate all necessary approvals, prepare tender documents, provide site supervision and prepare an operations manual and "As Constructed Drawings". This could be negotiated as a "fixed fee" or on a per diem basis with an upset limit or as a percentage of the estimated or final costs. Discussion/Q Another option is to engage a project manager who would design a bid package and seek out "Expressions of Interest" from firms wishing to "design/build" the services. A short list of firms would then be asked to present their costs and design alternatives, from which one firm would be chosen. The project manager would most likely be engaged on a fixed fee and the designlbuild firm would be chosen based mainly on the lowest price. Council should be made aware that designlbuild initiatives are generally reserved for large projects. Essentially, the 4.5 km watermain is a relatively simple project and the small package treatment plant will, by necessity, be sent out to various suppliers as a designl build anyway. Because of the costs of bidding on designlbuild projects there is also the possibility of receiving a limited number of bids from firms. That is, the traditional method of tendering may increase the level of competition and result in a greater number of bids from local firms. 12 51 2 Conclusion: In order to advance the planning process for the New Elgin Manor, Council has at least two choices respecting project management: the traditional method and the designlbuild alternative. Since some municipalities have recently experienced both options, staff are seeking your direction on the best approach for this project. Recommendation: To be determined by Council. ALL of which is respectfully submitted, ~(8 - Mark G. McDonald, Chief Administrative Officer. 52 REPORT TO COUNTY COUNCIL Department Louise M. Eastbury, Human Resources September 9, 1999 Short Term Disability Benefit Renewal FROM: DATE: SUBJECT: We have been notified by our Benefits Consultants, that the A.S.O. (Administrative Services Weekly Indemnity policy renewal has been completed and that adjusted administration fees applicable retroactive to Januarv 1999. Based on Buffet Taylor's negotiations with the carrier, have nltimately arrived at the following position: Effective September 1, 1999 the new fees will be: . General Administration Fee (NEW) . Claims Administration Fee Only) would be they INTRODUCTIONIBACKGROUND Imonth) $70 per policy per mouth (plus $30/division 6.3% of paid claims (up from 5%) DISCUSSION Buffet Taylor questioned why the proposed fee structure was increasing so drastically. The carrier has recognized that the prior fee structure was too low and was not recovering their associated costs. The current deposit rate level of $54.98 per employee per month is no longer adequate. Based on an assumption of 62 employees, the estimated paid deposits for January through June 1999 were $3,406.25 per mouth, or $20,438. in total (excludiug sales tax). Paid claims for the same period were $27,843. If this trend contiuues (factoring in all expenses and premium taxes) the 1999 year-end deficit would be in the neighbourhood of $20,000. CONCLUSION Buffet Taylor suggests that as a corrective action and to alleviate the shortfall, the County consider an upward adjustment in the current deposit structure. Therefore, for the remainder of 1999, to fund the expected claims experience from Jan-Dec. Buffet Taylor recommend a rate of $122.18 be paid for the months of August through December which should result in a close to breakeven position at the year-end accounting. Further, to project a rate for the year 2000, they recommend a deposit level of $82.47 per employee per month. Staff members anticipate that departmental budgets should be able to absorb the increase in each benefit line, since actuals are falling under budgeted amounts. RECOMMENDATION THAT the above rate structure, as recommended by Buffet Taylor, be adopted. Mark G. McDonald, Chief Administrative Officer 53 Rpt53wes.doe P.82/82 47 KETTLE CREEK CONS.AUTH : 12 SEP-22-'9'9 WED REPQRT~ro C_O_U~TY i:.OJJJ.'iCIL HUGH GEURTS - ELGIN COUNTY TREE COMMISSIONER FROM 1999 ELGIN COUNTY WOODLOT HARVEST STRATEGY. SEPTEMBER 21 DATE; SUBJECT: Introduction: The Kettle Creek Conservation Authority wishcs to proceed with the harvest of the Elgin County Conifer Plantation (Lots 1,2. Con. IV, Central Elgin) and to retain the services of local forestry services to oversee harvest and volumc measurements Discussion: Estimated value of the timber within the woodlot ranges within $5,000 to $20,000, dependent on market price and species target. Retention of GWG ResourceslDearleap Forestry will provide supervision of logging harvest and independent scaling for volumes for a select harvest stratcgy. This will result in optimizing harvest potential and income. Pleasc see the attached summary. the plantation greater forest health and implemcnt capital projects within the woodlot will allow source of income to Conclusion Harvest of the regeneration and provide a woodlot. Recommendation: That Council approve the disbursement of $770.40 for the retention of plantation harvest experts for thc proposed winter thinning of the County Woodlot. This cost will be recovercd in income generated from the woodlot. Approved for Submission M.G. McDonald Chief Administrative Officer Summar It is the intent of the Kettle Creek Conservation Authority to carry out a preliminary harvest of the Elgin County Woodlot to improve 1) Forest Health 2) Forest regeneration and 3) provide a source of income for future management and capital projects to improve the woodlot. The KCCA hopes to proceed with a select harvest during the winter months (Dec, Jan, Fcb). Harvest should take about two weeks. The woodlot has already been marked [or a select harvest and a list of appropriate buyers has already been arranged. The Elgin County Woodlot is a rarity. Because the County Woodlot has never received a first, second, or third thinning, the woodlot has become very uneven in unifonnity of tree health and size. As a result, it has become necessary to adopt a selection harvest rather than the traditional "Row Thinning" for conifer plantations. The KCCA would like to retain the services of GWG Resources Ltd. and Dearleap Forest Consultants to assist in directing the select harvest of the woodlot. The two principals of these firms have considerable experience in the management and harvest of County Conifer plantations. They are licensed forest markers, plan approvers and scalers (volume estimators). The KCCA would like to retain their services for two goals; I) Their experience and reputation wjIJ assist the KCCA in ensuring that the woodlot will be harvested in an efficient manner and that the best possible price will be received when the plantation is harvested. GWG/Dear1eap will be able to oversee proper harvest procedure in the absence of the Tree Commissioner and avoid damage to the woodlot associated with logging practices. <:;-d3S t 2) Licensed Timber Scalers. The individuals involved would act as independent auditors of harvested timbcr to come up with mutually agreeable timber volumes between the County and the Lugger. This is a common practice in other Counties' harvests and limits delays and unnecessary disputes. 3n.L 66- pt : H.Ln~·SN08 ~33~8 3'.L.L3~ aø þØ.........£Ø..d 18F'M P2 1999 08 :::0 Sep. 51%4421331 IOHE NO FROM ~RÞ S..Jmønt. ()nt.,io NOL 10D Ph.IFþ.'(~ ¡to..M4 ~ 20)1 E .. Midi: dOf:rloa:p@lymþ&tlc:o.c. .....lIon Oloblok ." "... ;ti¡":",.. ~~ .. ~(Æ~'~erYlÇe·:~;··.· . I Elgin Ca nty Suøervl! Mllnag9/Mntfees based on; Two pOl8Ons for a period of 10 working dav.. Wages' 4O.oollncluaive Additional 811e visits will ba charged .at a rate of $40.oolhr/pe/'8on 1~1':Q9)flidl,":;-:i;:w:¡:~~,','!¡0' I,' ;(',j'I(.iJn;T.r·,I,r.', ,:;.;J: !·;''':ij\fj'¡:¡'~i.:;:,.''::'/'; , : ;i';II;;~j:7¡;l~"'~I.~" . :....' '",' ;,.;.r:;7i~i~,,',;~' ..~J..:!," ':I~;1 I I, ''¡,.,' ,',,111.1,1·,,-11 ".'j',"< :i;,·,·",'I"1 :!:I.l~., 1""'''L^'':·'·'·I··,·.:,·(\hr:',I~ j !l.~." "':':"'i":"·.,,,.,,,,,,'~!ln!~II¡I,I. ""I¡"l( i', ., 'I'll .,IIU.. ',. ,,' '.' ',' "1 ,',ht:I:., .:! , . . II ·"",_...~W\r, rl~ ......I,,) ::d,''''U'''' ·....···,·..~"\\\lUo:I~~,~;"u¡".,JI.".I.~.. .I"',,:.¡l/" ' '. · Supørvloo GUlflng oporatlons on the elgin Countv Forost property. · Ensure operators adhere to good forestry practices and safely regulations. . Saale and Audit timber volumo&. · Site Inspecllons overy other day for a peliO\! of two wneks Unl1lS8 problems are ooaounterðd at which time IIlstl$ Will be more frequent until tho problem is corrected. mm2l:·:,·i.iÞ;,;·/i·f, . '''''':':::';'~~-;¡\~~~J'~:~'~':G':':::;':-' _~~i;;fi6',;,,¡, ,,;'.i\N.-i:'}·ij·.~;:~;·5!'!:, :::"i,\!};~);;~,L' :"2,~~, , f ,.'-. .~~~~: ". IJ~ '" Numbsr 01 Tr'ip¡o; 6 Inspection duration: 3 hours per trip Estimated LnborCosts; 16 hr: G.S,T. .. $ 720.00 "'$60.40 , tif"\>':"'~'<:':';'-;¡;':~'''''·'''("!~'~',,:,:,,:¥,:,·, '··':.,:¡,~7';~~(:·~~. ',v"':~:"d'~ '.'!'''.\" :,' :'" ';~I'-""";' ~"" '., ;.¡:;.:,::TD 'JJT~ijþ,IIJ!,,\,JI'''.::.,.. "'1'1'1"1(1\11111,\,11" ,,',,_,,,,\,),.,\·,·,",111,:: ")))\11.'),,,: ,'~i,""'" ,\:I'U·,¡I!';, . ,)'¡II\~.,· ,I,I;J ".1 . ., '''.' ,"'., ~/.\i,i""',,,'·I,¡'1 ~_~.!:...--=-\".;.""·""'Y""'IL". ".~; ~"',.' ." ....,.. ., JI.I E;;'~"~'If¡"l'''''' 'I' "1' "~,IV,' '::7 ',I~H',:::,,:.r.~;'}!.! "',"',:1..' ' :mf.!~'!,.·( ..ii."i·'·ITr~¡ì~:~'i:~~1!,~. ". , ..,. _. . ,"7."-:-:;~'~I~:~:t!1,¡,:r~':~:¡:::~:':',i:i"':"'EJ'.'7' :,~ ~~t.n:·W~lI;:i")~.I.' :1.. ·""i.r"'¡'I~IiI'I'Hh,.·il "'''''''.'''' )" ,Ytl'l,~'"11 (t. ~!J"'"'' '( II".)·I''',''.'',L:,~ \h' .;"" II nl,II.I.. :'.1, ';J'Y '''''~~ ,,,.j""'!"'!.""" '.' "'.' '~.,. ··~i {ì'J.~-:':'¡)~¡~Q¡!.\;.i·" "~"','. 11I11.l~IJl!':':·"'·":,i'!'i'l!i~~\.¡~'W[li1'I!.I., ~;¿J)l!I,¡.:II!.I~ ,,,..,,.. "'r,."'I,o'-"J.~~:..I;I"'I'" $40.00 GWG Resources $ervices Greg Greer ForoGlry Technician/Consultant 619-M4-0791 Llcen6ðd Tlmbar Soaler Provincial Certified Tl'&e Marker ~-d3S , 3n..L GG- 1>' : Deer Loap ForllStry Services Ron DrablCk ForolótlY TooMlcian 618-M4-2031 Provlnciallv CertlßI1d Tree Marker H..Ln~-SN08 ~33~8 31..L..L3~ G0 Þ0""'--ÞØ-d P..0:2......136 4Ø KETTLE CREEK CONS.AUTH : 7 SEP-27-99 MON REPORT TO ELGIN COUNTY COUNCIL Tree Commissioner From: Hugh Geurts - 1999 APPLlCA TION FOR MINOR EXCEPTION LOT 4, CONC. 13. MUNICIPALITY OF WEST ELGIN Sept. 24, Introduction: An application for minor exception has been received from Ontario Bethel Park Bible Camp Society (represented by Gerhard Weidelich -100 Hoffman St. Kitchener, Ont. N2M 3Nl) to clear approximately 3.0 acres of woodlot fTom Lot 4 , Cone. 13, West Elgin. The request is submitted to provide a clearing for the provision of a play area for soccer and baseball for the park. the Oiscussion: Elgin County Council at its Oct 27, 1998 meeting detennined that clearing would be approved given the following tl1ree conditions were met I. That a donation of $500.00 be made to a local conservation group to encourage environmental awareness. (Action: Donation made to L TVCA Sept 17, 1999) 2. That drainage issues regarding sufficient outlet for areas owned by Bethel Park be addressed with the Municipality of West Elgin. (ACTION: Letter outlining West Elgin satisfaction in this matter was received by Tree Commissioner, Sept 14, 99) 3. That Bethel Park resubmit its application ror Minor Exception indicating that the clearing is to occur in the extreme Northeast Comer of the Woodlot. (Action: Revised application attached) met the conditions as set Conclusion: Ontario Bethel Park Bible Camp Socicty has by County Council on October 27, 1998. out Minor for application thc approve Elgin or Recommendation: That the County Exception as submitted Sept 14, 1999. Æ.l -. ::J H Geurts Eigin Tree Commissioner Approved Tor Submission Chief Administrative Officer M.G. Mcdonald p 04......e6 P 003 p 81 KETTLE CREEK CONS.AUTH SEP-27-99 MON 7:41 SEP, -14' 99 (TUE) 12:41 GAYDON CONTRACTORS TEL:905-886-9396 , Slõ;p-:;¡2_ge TUE 1;1. :: 44 kETTL.E ORI:EK CONS..AUìH .. I.!.\nl( a. W~Clr:!N.~O ~~IWH8I1'Ofllvl; CØJ........'Wtil1\.\I'Ør,<I.I.\o! $T. THOMA$. OmOA/O - IU""I!I~h')IIJ..l.IŒFTQ{" G~u/¡¡.1'rr;u.. "~I'I~ P~I¡;I~II'IJ~"'~6C1 "~'1II1~ta~1 THE TREES ACT APPLICATION FOR MINOR EXCEPTION I f We wiSh to apply for a mInor eJ(ceprlon from the provIsions of the County of Elgin BY.law No. whloh restrlcls and regulales thai destruction of Irees. In order 10 be alloWed 10 remove Irees as oulllned In this epþIJcatlon. 1. NAME(S) OF OWNER(S): OIVÏÃr<IÐ ~ËTL-¡'¡::_L... pfJ- r¿ 1<" ---- MAILING ADDREss: POSlal Code .f'qP &.ßti ..:f 11 Phone No, Concession No. Township) 2. ~OCATION OF LAND: Municipality (Town, VII/age, Lot No. I~T ~ LoINo, - Registered Plan No. Reason for WIShing to Remove frees To S s. /?./~ ì¡,J of trees and alze of Irees to be removeö. &M.lJ Sr;L"1f3 Pt/f-Tt{.t'~~ (-MiJ_J1vr5(;C_O Describe species J3 4, ( 6),9 Meters Width Area 10 be cleared (In metrlo) Length / <. .!::J- Maters 5. -"-, P 135.......86 P. 002 - p 02 AUTH 7:41 KETTLE CREEK CONS GA YDON CONTRACTORS SEP-27-99 MON 5-886-9396 9 TEL 40 2 4 SEP-22-$>S .- "" T.UE 99 SEP, ~UTH end been granted permission CRG'EK CONS ~<.e:TTLe; the oWner previously ~pplled for ( ) No (vi) 44 , 1 1 TUE Has Yes 8. . '. to remove Irees? they were rllmoved approximale size of area the purpose 10 which If yes, please Indicate cleared and date. --. Names, mailing addresses and phone numbers of all owners of property which ebuus Ihe land of the owner 01 the trees In respect to which thle application /8 made as per seollon 9.201 the act. (If Insufflolent space below please attach another sheet of paper) 7, - ~All þ ./. this applleallon. 'ï.::;¡S- -( ,,.vIS to Olher InFormation deemed pertinent (LC. Sj' L Otz 8. - Each applioatlon must be eCcompanled by a skalCh, 35 centlmelres, showing: (a) 9. Ihan 20 oenllmelres by The paroel of land thai Is Ihe subjeel of this application, clearly indica ling the area proposed to be cleared and the area or trees which will remain. no smeller the owner's propeJiy and also on Ihe ab~~ln9 propeny, (e.g. use of ebuUlng lan<!s buildings on (b) (c) elc.) As an on site ¡nspeeHon will ba made. Use perlmeler of trees which will remain If this application Is granted, must be marked by spraying 01 some other means, 10 clearly Indicata during this visil whalls proposed to be removed. C¡o.s- ~RJ CO'. ÄÂOhtÝ Signature or~ Authorized Agent Ihis application is signed by other than the owner, wri!len eulhorlzatlon commercial collage, residential agriCUltural, 10. ?;~ ., -.- the owner(s) of f Note: - P.136"--S6 P 004 CREEK CONS.AUTH TEL:905-886-9J96 1 MaN 7:42 KETTLE CAYDON CONTRACTORS DN'T JJf.r,/=t¡;;l "PA ~ I{ SEP-27-'99 SEP, '1'1')~ (TþE 2: 4 1 / l- I ·1 '-2-H -.. '..-....--.... .--.''''' /.II-:¡¡' <~ r.~I) 'iiJ¡:jèJ'UTI(Fòô- "'1Ïr ('11:,,'0:; ~,~ "t...---. .~ Ypi,! ~~Q.!, eÞ C {F.:.I'\-~ ¡'¡JGo /OOX I~$ Ht r CONCESSION XfU P4¡¿Trl'J!,. -4 OONCf,SSION XIV ,. . townlÞ.J:p of ALDBOAOUGH :SCHEDULE 'A' ., .. --.~-" . ·"_n. -. L.AJœ' I!Rle '997. THIS IS ;OHIOUI,£ 'A,' 10 BY-LAW NO. Þ.uSI!O , "lie ,.DAY OF .___.__.__.. -- REPORTTOCOUNTYCOUNC~ Mark G. McDonald, Chief Administrative Officer FROM: 1999 GREEN LANE COMMUNITY TRUST FUND September 23, DA TE: SUBJECT: Introduction: The Green Lane Community Trust Fund was established to promote and undertake any project within the County of Elgin, including the City of St. Thomas, or the County of Middlesex, including the City of London, of a benevolent and community service nature, in the interests of the environment, or in the interest of the civic, social or moral welfare of the residents of the said Counties and Cities. The Fund is administered by a Board of six members: The Mayor of Southwold; two members of Southwold Council; one resident within five kilometers of Green Lane; one representative from Green Lane; and one person jointly appointed from the City of St. Thomas and County Councils. The Fund is serviced by Green Lane's requirement to pay 5% royalties on all gross landfi revenues minus some costs (road contributions are deducted etc.). Discussion/Conclusion: Since the Mayor of Southwold is automatically appointed, the City has asked that Alderman Peter Ostojic be considered as the County's and the City's joint appointee. Appointees sit at the pleasure of the Board with no fixed duration The request is both logical and reasonable given the City's contract with Green Lane and its contributions to the operation. Further, the County is represented through the Mayor of Southwold. Recommendation That Alderman P. Ostojic be confirmed as the County of Elgin's nominee to the Green Lane Community Trust Fund Committee and the City of St. Thomas be so advised. ALL of which is respectfully submitted Mark G. McDònald, Chief Administrative Officer. Department of Administrative Services P.O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone {5191631'1680 Fax {5191633'9019 r , N. ROY MAIN City Administrato ¡I~/~¡~ SEP 2:3 "~.""'íf'" f!'~ ~."m b.;J!¡,h",. ~ "'x\, t A-ié,ï~ ~'¡~.,~."...~.;."! ",ji'''''~''.'''I' ~i,(k;~.¡·~¡ ~8!~''''{"t >1' ~__ ..~.¡¡;""~~~,:;-_ 1m·'!..' Thomas Corporation of the City of St. 1999 September 22, Mr. Mark McDonald, Clerk/Administrator County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5VI Dear, Mr. .McDonald: Trust Fund As you recall, the County and City have the privilege of nominating an individual to represent both Municipalities on the Green Lane Community Trust Fund. City Council has recently considered the attached Report and are proposing Alderman P. Ostojic on behalf of the City. Green Lane Communit Re: Joint Nominee I am unaware of whether the County has proposed a nominee however given that the County is represented by the Mayor of Southwold, perhaps County Council will accept the City's nominee. is It is my understanding that the Trust Fund is currently being incorporated and our joint nominee required. In the event the above submission of Alderman P. Ostojic is unacceptable, perhaps we could discuss a mechanism by which a joint nominee would be selected. inistrator Mr. Bill McKay Alderman P. Ostojic cc. encl I Report No. CA-64-99 ,;' , The Corporation of the . . City of St. Thomas File No.: - Directed to Chairman Alderman H. Ccole and Members Date: September 16, 1990 of the Cornmunity and Social Services Committee Subject: City Representative - Green Lane Community Trust Fund Department I.dministrative Services Attachments: Prepared by "I. Ro Main, City Administrator Recommendation: That Alderman P. Ostojic be the City's nominee to the Green lane Community Trust Fund Committee and that Elgin County be so advised. Report: The amending Water Agreement with Green lane Environmental Inc. makes provision for the establishment of the Green lane Community Trust Committee. The Fund Committee is comprised of membership from: a) Mayor of Southwold Council; b) Two members of Southwold Council: c) One person residing in the vicil1lty of the landfill site to be appointed by South wold Council; d) One nominee of the Contractor; e) One person jointly nominated by the City and the County. The Trust Fund Committee is to be established by the Township of Southwold as a Non-Share Capital Corporation. Contributions to the Trust Fund are derived from Green lane's obligation to pay 5 % royalties on all gross landfill reVenues after netting various costs such as ro<¡d contributions, prior legal fees and the operational expenses of the Landfill Public liaison Committee. Proceeds from the Fund may be used to undertake projects for any charitable or Municipal purpose or any other purpose which will enhance the social or natural environment in some part of Elgin, Middlesex, St. Thomas or london. Audited statements are to be provided on an annual basis to the Township of Southwold. It is recommended that the City's representative Alderman P. Ostojic, who is on the Green lane landfìll Public liaison Committee, also be the City's nominee to the Trust Fund. The County wi be advised of the City's nominee and it will be necessary to reach agreement as to whom the ultimate joint nominee will be. It is understood that the Trust Fund Committee is presently being formulated and it is timely that the City indicate its desire to be represented. Counc w be apprised of Elgin County's pos on vis a vis ~nt representation sÜed, j )v-.~ REPORT TO COUNTY COUNCIL Mark G. McDonald, Chief Administrative Officer FROM: 1999 Drainage and The Fisheries Act September 21 DA TE: SUBJECT: Introduction: Attached to this report is an opinion and recommendations from Mr. Paul Courey, Solicitor, regarding the proposed imposition of Agricultural Drainage Maintenance Guidelines on municipalities. What follows is a companion resolution supporting the Solicitor's suggestions. Discussion: Mr. Courey suggests that the County of Elgin take exception to the proposal that artificially constructed drains should be subject to regulation. That is, in his opinion, the jurisdiction of the municipality supersedes that of the Federal Government in artificially constructed drains. In addition, Mr. Courey argues in favour of local municipal self-regulation and working out agreements with the Department of Fisheries and Oceans to monitor and oversee the guidelines, instead of using Conservation Authorities. Municipalities should be encouraged to utilize the expertise of their respective Drainage Superintendents. Conclusion: As indicated, municipalities stand a reasonable prospect of success in pursuing the course of action outlined in Mr. Courey's letter. It is therefore appropriate to pursue a change in the draft guidelines to eliminate discussion on artificially made drains and to encourage municipalities to self-regulate. ./2 2 Recommendation: THAT the Council of the Corporation of the County of Elgin supports and endorses the attached recommendations and opinions of Mr. Paul Courey, Solicitor, in response to the Draft Agricultural Drainage Maintenance Guidelines; and, Guidelines on behalf of the artificially constructed drains THAT Mr. Courey be instructed to respond to the Draft County of Elgin and to articulate the County's position that are not subject to regulation at all; and, of the Department nto agreements with and further, THAT municipalities be encouraged to enter Fisheries and Oceans to regulate other drains THAT copies of this resolution and the Solicitor's opinions be circulated to AMO, the Western Warden's Association, the Department of Fisheries and Oceans, the Ministry of Agriculture and Food, the local M.P. and M.P.P. and the municipalities in the County of Elgin for endorsement. ALL of which is respectfully submitted Mark G. McDonald, Chief Administrative Officer. COUNCIL CORRESPONDENCE - SEPTEMBER 28TH 1999 Items for Consideration . Peggy Cramp, C.A.O.. Township of Hamilton, concerning escalating gasoline prices. (ATTACHED) 1 K.G. Sloan, AdministratorlClerk, Municipality of Central Elgin, concerning the display of the Central Elgin Coat of Arms in Council Chambers (ATTACHED) 2 Aline Parent, Deputy Clerk, Town of Hawkesbury, requesting amendments to the Municipal Act to allow for tax rebates for new industry in the province. (ATTACHED) 3 Molly McDowall, Town of Saugeen Shores, concerning the need for regulations and controls to monitor the impact of intensive livestock operations on the environment. (ATTACHED) 4 1999 Mary-Jo Aspden, Treasurer, Town of Aylmer, and Susan Wilson, Treasurer, Township of Malahide, concerning deferred instalment due dates for the final tax bills. (ATTACHED) 5. Honourable J.S. Gilchrist, Ministry of Municipal Affairs and Housing, with correspondence acknowledging that Ms. Eva Tippel is no longer able to serve on the Board of the Elgin and St. Thomas Housing Authority. (ATTACHED) ø~ Michael Power, President, Association of Municipalities of Ontario, re: AMO's Model Natural Gas Franchise Agreement & the Gas Franchise Defense Fund. (ATTACHED) 7 Janet Lunn, Chief Administrative OfficerlClerk, Township of Severn, with a resolution requesting the Province to reinstate funding for water and sewer infrastructure works. (ATTACHED) 8. Laura Moy, Deputy Clerk, Town of Tecumseh, with a resolution concerning the need for road improvements to the Windsor-London corridor of the 401 (ATTACHED) 9 Kettle Creek Conservation Authority, Conservation Stewardship Award nomination form (ATTACHED) 54 10. Page ElEI2 CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-} EST B8/B6/99 ElB:BB:24 01 P 6191 416 971 FAX NO, AMO PM 2 AUG-05-99 THU 05 '. J.. . ''':'' the Township of on of I The Corporat ilton Ham July 27, 1999 8285 MAJESTIC HILLS DR. P.O. BOX 1060 COBOURG, ONTARIO K9A 4W5 PHONE 905-342·2810 FAX 905·342-2816 requesting the support of the following resolution and is IN ONTARIO Hamilton Township Council has pas5ed your municipality. TO ALL MUNICIPALITIES the ncreases in Moved by Councillor Weppler Seconded by Deputy Reeve LatchFord "THAT WHEREAS the residents of Ontario have been subjected to twenty percent cost of gasoline during the last two months AND WHEREAS the gasoline companies are reporting a tremendous Increase In profits; the escalating gas prices are causing great AND WHEREAS public; travelling often from all of the to commuters, difficulties for AND WHEREAS the increased prices are particularly detrimental areas in the Province; rura the Corporation of the Township of IT RESOLVED THAT NOW THEREFORE BE follows Hamilton enacts as an acceptable THAT the Provincial and/or Federa rate for a period of 90 days; THAT during the period of the rate freeze, the Provincial and/or Federa commence an inquiry to Investigate the unconscionable increases in gas prices; AND FURTHER THAT all municipalities in the Province of Ontario be requested to support this resolution and forward a copy of their support to Premier Mike Harris; Ontario Finance Minister Ernie Eves; Minister of Consumer and Commercial Relations; Prime Minister Jean Chretien, Federal Finance Minister Paul Martin; Association of Municipalities of Ontario and the municipality's ioeal M,P. and M.P.P," Governments of gasoline at the price freeze Governments 1 2. 3 CARRIED. ~u truly, I~ 9~~-r {~~ egg5"(:!'.!ir$ f Chief Administrative Officer Ipe '11111 malmiDlIJ provided under colltrad os II pllld service by the ori¡;lnatiQlI orgalllZlltiOll, and does 1I0t h.......ariIy reflect the views Or position. of Ihe Associ.lltion or Municipalities of Ontario (AM 0), Its oub.¡dinry .omPllnl..., officers, dire.tort Or ageats. ,-" ....-. - 55 Mu nicip a City Corporation of the The of Centra[ f£[gin 1999 July 28, Mr. Mark McDonald, Chief Administrative Officer, County of Elgin, 450 Sunset Road, S1. Thomas, Ontario N5R 5Vl Dear Mr. McDonald Chambers As a result ofthe recent restructuring of the County of Elgin, and the amalgamation ofthe former villages of Belmont and Port Stanley, and the Township of Yarmouth, to form the municipality of Central Elgin, a new Coat of Arms has been designed for identification purposes. Council in Count in Coat of Arms El of Central la Dis Many municipalities display their Coat of Arms in the Council Chambers, and we were wondering if it would be possible to display the Central Elgin Coat of Arms in the County Council Chambers since we share this area for Council Meetings. us regarding the proper procedure for determining a suitable If this can be arranged, kindly direct location in the Council Chambers. Thank you for your anticipated co-operation in this regard. , J 12']: 56 K. G. Sloan Administrator/Clerk Thomas, Ontario N5R 5V1 Fax 519063104036 S1. 450 Sunset Drive, 18t Floor, Ph. 519063104860 Linda B. Veger Sandra Heffren ; Mark G. McDonald Please Circulate To SBURY HA de of Corporation de fa ville Corporation of rhe Tow7I 1 H 1 Hawkesbury (Ontario K6A (613) 632-2332 Fax: (613) 632-8694 rue HIggInson St Greffe I Clerk's Office 600 1999 August 6, of Hawkesbury adopted the foHowing Your support and endorsement of this the munieipaiities in Ontario The Municip<11 Council of the Corporation of the Town resolution at Its Spec;al Meeting held on July 27, 1999. resolution is being requested, To: AI MOiled by Brian Bender Seconded by Claude Demers Attendu que Ie r6/e des municipalités de J'Ontario devient de plus en plus compétitif dans Ie secteur du développement économique, et, Whereas the role of the mUlllcipalities in Ontario is more and more competif:ive in the economic development sF.'ctor, and; Attendu que les villes dans la province du Québec possédent un avanlage économique considérable en ayant la possibilité d'accorder des crédlts d'impôts fonciers aux nouvelles industries qui s'établissent dans cette province. Whereas the <:ities in the province of Quebec have a considerable economic advantage by having the possibility to grant property tax rebates t.o new industries that are establishing in that province. Qu'iI soit résolu que Ie Conseil municipal de la ville de Hawkesbury dépose une requête au Ministre des Affaires municipales de l'Ontario aftn que la Loi sur les municipalités soit amendée pour pennettre aux municipalités d'allouer un crédit d'impðts fonciers pour une période qui pourrait atteindre un maximum de 3 ans à toutes les industries qui s'établissent dans la province de l'Ontario, et; Be it resolved that the Municipal Council of the Town of Hawkesbury requlest the Minister of Mu~icipal Aff~rrs of Ontolrio to amend the Municipal Act to allow municipalities to grant property tax I'ebates for a period up to a maximum of ::1 years to new industries that establish in the province of Ontario, and; Qu'iI soit égaJement rèsolu que cette résolution soit acheminée à toutes les municipalftés dans la province de l'Ontario demandant leur appui et qu'une copie soit également envoyée à notre Député provincial et au Premier Mlnistre de l'Ontario. Be it also resolved that this resolution be circulated to ¡III the municipalities within the province of Ontano requesting their support and that a copy alsl) be forwardsld to our Member of Partiament and to the Premier of Ontano. Adoptée. Carried. We WOUld kindly ask that }fou advise us of your Council's position on this matter. Yours truly, )t~~IX Aline Parent Deputy Clerk AMC1'O' 57 Wthls ¡is a paid annOl1DCtlnent and views. .!lnd comments expressed herein are not endorsed by Honourable Mike He.rris, Premier of Ontario Jean-Marc Lalonde, M.P.P. c.c. I '- THE TOWN OF SAUGEEN SHORES 515 Goderich Street, Port Elgin, Ontario NOH 2C4 MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING MINISTRY OF ENVIRONMENT AND ENERGY MINISTRY OF AGRICULTURE, FOOD AND RURAL AFFAIRS ASSOCIATION OF MUNICIPALITIES OF ONTARIO COUNTY OF BRUCE MUNICIPALITIES IN THE PROVINCE OF ONTARIO TO THE COUNCIL OF THE CORPORATION OF THE TOWN OF SAUGEEN SHORES FROM their Attached please find a certified true copy of Resolution No. 327-99 as passed by the Council of the Corporation of the Town of Saugeen Shores at Regular Meeting held on August 16'h, 1999. Saugeen Shores is a rural municipality located on Lake Huron in the County of Bruce with a population of 12,084 and includes the urban communities of Port Elgin and Southampton. This municipality has an agricultural land base as well as being a popular destination for thousands of tourists annually. A Provincial Park is located within our boundaries and Council is developing an eco-tourism profile. There are now a number of applications for intensive livestock operations and the municipality wishes to have in place environmenta safeguards for the community. Therefore the Council of the Corporation of the Town of Saugeen Shores respectfully seeks your support of the attached resolution. - Public Works 519-389-4523 Huron-Bruce Community Services 519-389-4228 Town Fax 519-832-2140 Member of Provincial Parliament, Helen Johns Administration 519-832-2008 C.C AB lN3S NIÐl3 l~Od ~O NMOl 58 8 , 66'6 UWLS:O <= Ov,ëëE:S6,S 99L E:E:9 6,S # ë/ o THE CORPORA TION OF THE TOWN OF SAUGEEN SHORES RESOLUTION NO 1999 A~gust16 DATE: Management based on an provisions may not be in WHEREAS rural municipalities have the authority to pass by-laws tòr Nutrient antiquated section in the Municipal Act dealing with manure pits and enforcement place; MOVED BY: SECONDED BY in a complex great eco-tourism AND WHEREAS the Town of Saugeen Shores is a rural municipality located on Lake Huron watershed system with a large number shallow wells and a tourist destination area with a development potential AND WHEREAS the Mirùstry of Agriculture, Food and Rural Affairs has supplied guidelines only with respect to intensive livestock operations and :MDS II standards; AND WHEREAS rural murùcipalities that have the agricultural land base are subject to numerous requests for intensive livestock operations and have concerns about monitoring and emorcement of nutrient management; NOW THEREFORE BE IT RESOLVED that the Council of the Corporation oftheJTown ofSaugeen Shores requests the Minister of Municipal Affairs and Housing, the Minister of Enviionmem and the Minister of Agriculture, Food and Rural Affairs put in place the necessary regulations to ensure monitoring and enforcement of intensive livestock operations in order that rural municipalities have the necessary controls to effectively safeguard the municipality fTom environmental concerns: I, Molly McUowall ,Cl erk of thu Corporation of the Town· of Saugeen Shores, hereby certify Lhis La be a true copy of Rùsolwtion 327-~~ pHG~~a the 16Lh day of August, 1999, /!I/!JJ¡-/L£?~ M::nvC J)()Wd 1 1 , AND FURTHER THAT this resolution be forwarded to the Association ofMunicipalitíes of Ontario, the Minister of Municipal Affairs and Housing, the Minister of Environment, the Minister of Agriculture, Food and Rural Affairs, the County oCBruce and all murucipalities in the Province ofOmario. CARRIED AS lN3S ..'-_., MAYOR 59 NIÐl3 l~Od ~O NMOl B 66'6 W\1BS:O DEFEATED <= 017~ëëE:B6~S eI.I.-LJ Clork 99L E:E:9 6.S ë/ë# 02 p 011 07 No 13 RUG 24'99 519-765-1446 TOWN OF AYLMER ID TOWN OF RYLMER 1)7 46 Talbot Stttoet, W,,"t:, Aylmer,Ontar;o NSH Ollke: (519) 773-3164 Fax; (5'19) 765-144¡; )t~11uty ') h~aRU,.er ¡",my Rey"." 'Jh!I~SUrer . 'lreM"r!!: Mary-fn Ibpdo, 1999 County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 August 24, Madam: Due to the delay in obtaining accurate 1999 capping adjustments from the OPTA system, the Town of Aylmer has deferred the installment due dates of the Final 1999 tax bills. The first installment is due October 151h, 1999. or Dear Sir As such, please find attached Resolution #250. endorsed by Town Council on Monday, August 161h, 1999 Mary-Jo'Aspden Treasurer 60 School Boards (4) c.c. Encls. TOWN OF RYLMER 1D:519-765-1446 RUG 24'99 13:08 No.Oll P.03 .' h" ') ,. 7.'0". or AYLIIIR co elL RBSOLDrIO. Co1aIU:!1 Ch.....rs AUG 16 1999 Novell by £..Jf;£ ..... ....... ... . . .1J. .... . ............... .................... S8C!oa4e4 bJ' "That Whereas, II 79 regulations has caused delays In the issuance of interim and final tax bills for multi-residential, commercial & industrial properties for the year 1999. Consequently, the Town of Aylmer will not be In a position to make the September 30th, 1999, requisition Instalment, to the County of Elgin, and the local School Boards; Therefore, be It resolved, that the Council of the County of Elgin, and the lòcal School Boards be advised, that payment of the September 30th, 1999, requisition Instalment will be deferred until 30 days after the first billing date of the final 1999 tax bills issued by the Town of Aylmer for 1999." ~ t/.&i2 f c Beil I Æ-. tÆ:~ - {i) 6J 04 p 011 No 13:08 24'99 AUG ID:519-765-1446 TOWN OF AYLMER AYLMER 46 Talbot Street, West, Aylmer, Ontario N5H Office: (519) 773-3164 Fax; (519) 765-]446 lJ7 Deputy Tren.ul'ilr ¡"my Rey"nett - 1Tcasury: Mary-,. Aspdcn . Treasurer . TOWN OF 1999 Honorable Ernie Eves Minister of Finance 7'h Floor Frost Building S. 7 Queen's Park Crescent Toronto, Ontario M7A 1Y7 August 24, Dear Sir: Due to the delay in obtaining accurate 1999 capping adjustments from the OPT A system, the Town of Aylmer has deferred the installment due dates of the Final 1999 tax bills. The first installment is due October 15th, 1999. endorsed by Town Council on As such, please find attached Resolution #251 Monday, August 16th, 1999 Yours 62 County of Elgin School Boards (4) Gary Jamieson -MMAH c.c. Encls. ¡"rT;:'r::;,~;:~"--- . r .'. i .", ,~,~ " ,,'" ': :'....,.~ ....,,"-., 'I'! it,·'· <"" .."-,:::,,,::;;,:':':- f . ..'\ '\};,ih ~¿:;~~i~",\¡, Jj \'J' ß,u:q.:...'·'~f ...,£:" ~ , ,."~.,.,,.:;:;,.,;P' . '"~ ."<Oil Vi &"'¡®' þ\? G. "UI AUf' ,,- ) , t~,.¿l 11.1' ' .'. )")') . N," ~.,J,.,,,,,,'{ " '~'/-'~ ~ ", ~1J; Ft .. "-P . ,,!;.."»" "JÌ»' I :..i..illl} :" \~:fÐ~(:J .... ,....,.¡i;~,t<,i:"':/,1'.J(,;-';-:.c ",.'>'7':'-\" "'~_--"'~'''''''''''~'~~¡ -\;:!¡ã7':jqH'~ rijEET$ÔÚfti·····;: AYLMER;ONTARION5H2C3 TELEPHONE: (519) 773-5344 FAX: (519) 773-5334 1999 August 20, Honorable Ernie Eves Minister of Finance, 7th Floor Frost Building S 7 Queen's Park Crescent, Toronto, Ontario M7 A 1 Y7 Dear Sir: September 30th Payment of Taxes To Upper Tier and School Boards RE: the OPTA system, the 1999 tax bills. The 1999 capping adjustments from installment due dates of the Final Due to the delay in obtaining accurate Township of Malahide has deferred the first installment is due October 15. 1999 1999 by Malahide Township was endorsed on August 19, As such the following resolution Council 1999 levy payment normally due September 30, 1999, payable to the of Elgin and the School Boards be deferred until October 22, 1999. THAT the 3,,1 County Yours very truly, TOWNSHIP OF MALAHIDE SUSAN WILSON, C.G.A.lTREASURER SW:p County of Elgin Elgin County Municipalities School Boards (4) cc SUSAN E, WILSON TREASURER 63 RANDALL R. MILLARD C.A,O./CLERK Page BB2 01 P CLERK-Elgin Co 619 416 97 1 519 633 ?661 FAX NO, ASSOCIATION OF?-> AMO AUG-30-99 MON 05:46 PM EST BB/3B/99 22:32:42 OFFICE OF THE PRESIDENT Association of Municipalities of Ontario (", " ..; .....,'"' , ~~,) , , , / Matter] \ Urgent 1999 August 30 To All Heads of Council: I am taking this opportunity to update you on AMO's ongoing work in the development of a new model natural gas franchise agreement, and to ask for your support. As you are aware, the model franchise agreement serves as the standard operating agreement between municipalities and gas utilities tllat sets out the terms and conditions under which gas utilities may distribute natural gas within a municipality. AMO. with the support of its members,çleveioped the original Model Gas Franchise Agreement In consultation wilh the gas industry in 1987, which was subsequently sanctioned by the Ontario Energy Board (OEB). ÄJ3 many of the current franchise agreements are coming up for renewal, AMO and the gas industry have been working on changes to the model agreement to bring it up to date and reflect current conditions While the AMO/lndustry group have made progress in a number of areas of the agreement, there are several major unresolved issues on the municipal side, including permit fees, duration of renewals, and compensation for the use of municipal rights of way. It appears that these issues will not be resolved to our satisfaction without intervention by AMO at the Ontario Energy Board. AMO must therMor~~ be prepared to defend its positions and provide evidence on these issues before the OEB. We expect the process will be complex and costiy, and will require extensive research, specialized expertise, and exlernallega! counsel. This is why we are asking for your immediate and urgent help. What You Can Do; We need your help to protect your interests, AMO's Board of Directors recently adopted a resolution calling for the establishment of a "Gas Franchise Defense Fund". The Board is asking that ali AMO member municipalities voluntarily contribute to this fund, on a one time basis, as follows: two cents per capita for lower-tier municipalities; one cent per capita for upper-tier municipalities; and three cents per capIta for single-tier municipalitíes. a) b) c) The Gas Franchise Defense Fund (see attached Backgrounder for details) will be used to prepare a defense of the municipal position on natural gas franchise agreements, and to develop legal provisions for a revised rnodel agreement, as well as to intervene in OEB proceedings and take appropriate legal action as required. We will be seeking to allow.ê.!! municipalities to take advantage of changes resulting from the negotiation of a new model agreement, whether they have recently renewed their franchise agreements or not. In January, AMO requested information from its members on the timing of upcoming renewals of exi:¡ting franchise agreements. If you haven't already sent this information in, we are requesting that you do so now to assist us in our efforts. The gas industry is seeking 15 and 20 year renewal terms for existing franchises - it is extremely important that municipalities not undertake to renew franchises for more than 15 years. The OEB, in decision EBO 125 (the precursor to the Model Agreement), stated that it w;;s of the opinion that in the case of renewals a ten to fifteen year term seems to be adequate, Longer terms may affect the possibl0 benefits achievable from a new agreement or any future changes in legislation. ./2 66 Toronto, ON M5G 1 E5 . email: amo@amo.municom.com 393 University Ave" Suile 1701 5) 971-9856 . 1;3)«416) 971-6191 (4 tol Page BB3 CLERK-Elgin Co 1 519 633 7661 ASSOCIATIon OF?-) EST 88/38/99 22:33:33 02 AU9ust30,1999 Paqe 2/2 p, 6191 416 97 FAX NO, AMO Heads of Council Gas Franchise Defense Fund 05:47 PM AUG- 30-99 MON Why the Defense Fund is Needed: The OEB has not yet determined the process that they will use to approve a new model franchise agreement, but have made it clear that they would like to see a revised agreement in use by January 2000. The need to establish a defense fund is therefore pressing. We anticipate that AMO will make representation to the OEB in the Fall, and we want to have well-prepared arguments to advance our position, to counter the extensive financial and legal resources available to the gas industry lobby. AMO's defense fund will allow us to intervene on behalf of the municipal sector in a generic hearing, or on behalf of individual municipalities seeking approval of their franchise renewals. Your contribution to this fund is extremely important, as the costs involved in preparing and defending a case before the OEB are considerable, and represent an unbudgeted activity for AMO, requiring special assistance for research and legal representation. When AMO launched its defense of the original model franchise agreement before the OEB in 1987, these costs were covered through a similar member-supported fund. The results of AMO's involvement then helped to secure for ail municipalities the ability of municipal engineers to grant approvals ancj to specify the location and depth of buried facilities; special requirements or the right to refuse gas facilities on bridges; beneficial cost-sharing arrangements for relocation of gas pipelines; and guidelines for the length of initial and renewal terms. AMO's Position on the Issues In current discussions with the gas industry, AMO has argued that private utilities using municipal property to earn profits should compensate municipalities and their propertylaxpayers on an annual basis for the economic benefit received from the use of Ihe municipal resource. Increased operating costs related to ROW management should be borne by customers of a particular utilíty, and not unfairly passed on to property taxpayers. ,¡¡ AMO aiso maintains that municipalities must have the autii~tY"tô gollect per,mit fees for right of way access to offset municipal costs related to ROW administra,tIo'n and ~duced pavement life. Discussion has also focussed on the duration offranchise agreements \:t~d the duration of franchise renewals, where AMO is proposing that renewal agreements be no longer than 10-15 years as was originally suggested by the OEB. AMO is also seeking to clarify issues surrounding the expiry and/or termination of franchise agreements. These and other issues are more fully detailed in the Backgrounder. AMO remains committed to developing a new modei gas franchise agreement that protects the interests or municipalities, and one that establishes fairness for property taxpayers. We need your l:ielp, and your financial contribution, 10 ensure that this objective is met. AMO's success in this initiative will have profound impacts on municipal right of way management across all energy sectors well into the future. As always, our staff are available to answer any questions you may have. Please contact Pat Vanini, Director of Policy and Government Relations, at416-971-9856, extension 316 or Casey Brendon. AMO Policy Advisor at extension 341. 67 to your prompt support of this Important effort. Yours truly, M~wer AMO President Attachment look forward Page BIB CLERH-Elgin Co 1 519 633 7661 ASSOCIATION OF?-> AUG-30-99 MON 05:48 PM EST B8/3B/99 22:34:23 03 BACKGROUNDER p, 6191 416 97 FAX NO, Association of Municipalíties of Ontario AMO ¿~. 1999 August 30, & the Gas Franchise Defense Fund AMO is establishing a legal defense fund to be used to support the municipal position on natural gas franchise agreements, and to develop a revised model agreement between municipalities and gas utilities. The gas franchise defense fund wili also be used to anow AMO to intervene in Ontario Energy Board (OEB) proceedings, including legal representation. Gas Franchise Agreement AMO's Model Natura of a resolution adopted by the AMO Board of Directors on August 25, The defense fund came as a result 1999. The resolution provides: Gas Model and the original WHEREAS gas franchise agreements across Ontario are coming up for renewal; WHEREAS the Association of Municipalities of Ontario (AMO) developed Franchlso Agreement with the gas Industry in 1987; and WHEREAS AMO, through its Working Group, is currently negotiating a new model gas franc/Jise Ðgreement with the gas industry; and WHEREAS the negotiation process is long, complex, costly and wil/ likely involve access to the courts and the Ontario Energy Board; and fees, duration of WHEREAS there are major, unresolved issues concerning, among others; permit renewals. and compensation for the use of municipal rights-of-way; and importance to Ontario municipalities; and WHEREAS this matter is of vital ('Gas this exercise involves extraordinary expenses for AMO; THEREFORE BE IT RESOL VED THA T the Association of Municipalities of Ontario establish a Franchise Defense Fund"; and WHEREAS FURTHER BE IT RESOL VED THA T municipalities be requested to voluntarily centribute, on a one-time bÐsis, to this fund based on: a) two cents per capita for lower-tier municipalities; b) one cent per capita for upper-tier municipalities; c) three cents per capita for single-tier municipalities; and FURTHER THA T the terms of reference for the fund be as follows: a) to prepare a defense of the municipal position with respect to natural gas franchise agreements; b) to develop a model agreement; c) to Intervene in Ontario Energy Board proceedings as necessary; d) to la/m logal action as may be necessary. Why the Defense Fund is Needed As many current franchise agreements are coming up for renewal, AMO and representatives of the gas industry (Union Gas, Enbridge-Consumers, and Naturai Resources Gas (NRG) Ltd.) have been working to propose changes to the model agreement to reliect current conditions. While the AMOIIndustry group have made progress in a number of areas of the agreement, there are several major unresolved issues. ...i2 68 Paye 885 CLERH-Elyin Co 1 519 £,33 7£,£,1 ASSOCIATION OF?-> EST; 88/38/99 22:35:88 AUG-30-99 MON 04 p, 619 416 97 FAX NO, AMO 05:48 PM PaQ6 2/2 AMO must be prepared to defend its position on these issues before the Ontario Energy Board (OEB), in a process which we expect will be long, complex and costly, and which will require extensive research, specialized expertise, and external legal counsel. The OEB has indicated that they wouid like \0 see a revised agreement in use by January 2000. 1999 AUQust 3D, Background: AMO's Gas Franchise Defense Fund AMO's Position on the Issues · The duration of new and renewal franchise agreements, particularlyglven the eKtentof municipal restructuring and the rapidly changing municipal scene. AMO is proposing tl¡at renewal agreements be no longer than 10-15 years, to allow changes in the utility Industry and municipal operations to be rovlslted and appropriately reflected In franchise agreements. AMO Is also seeking to clarify Issues surrounding the expiry andlortermlnatlon offranclJise agrøements. · The inability of municipalities to charge permit fees AMO maintains that municipalities must have the authority to collect permit fees for right of way access by utility operators, to offset municipal costs related to ROW administration and reduced pavement life, relying on Section 220,1 of/he Municipal Act. · The inability of municipalities to obtain compensation for use of Municipal rights-of-way AMO has argued that private utilities using public property to earn profits should compensate municipalities on an annual basis for the economic benefit received from the usa of the municipal resource. This recognizes that increased operating costs related to ROW management should be borne by customers of a particular utility, and not unfairly passed on to property taxpayers. · AMO has proposed a number of'Yypícal municipal clauses" relating to use of highway at its own risk, insurance coverage, legislative cl¡ange and remedies concerning franchise termination in tho event of default on terms of the agreement or bankruptcy. Progress to Date f!.$ a result of discussions to date, AMO and the gas industry have reached agreement on some areas of the Franchise agreement. We expect that areas of agreement will be fOlWarded to the OEB for review in a joint AMOJlndustry submission. Included among these matters are · Agreement /Jas been reached on a number of minor wording changes which help to clarify the intentions of the partios and which result in a Model Agreement which is more in tune with the 21" Century. (usually a · Agreement has been reached on wording to clarify the situation when a third party telecommunications provider) uses a decommissioned gas line for other purposes. It is anticipated that agreement will be reached on clauses relating to insurance requirements, the need for geodotic information as technology and practice evolves, and that permission to use the municipal right of way does not provide a warranty as to the environmental condítíon of the roadway. · AMO's Gas Franchises Defense Fund Association of Municipalities of Ontario 393 University Avenue - Suite 1701 Toronto ON M5G 1E6 Attention: Reena Feliciano to: Please sÐnd your contribution or Pat Vanlnl, Director of Policy and Government Relations, AMO 416-971-9856 ext. 316 ore-mail: pvaníni@amo.munlcom.com; Casey Brendan, Policy Advisor, AMO 416-971-9856 ext. 341 or e-mail: cÞrendonlâ!amo.mrmlcoÆ.J'_om 69 For more Information, contact: 01 p, 619 TOWNSHIP OF SEVERN 416 97 FAX NO, AUG-30-99 MON 04:34 PM AMO AlJIj-30-1999 13:22 :,euern Ontari~. L3V 6J3 Orillia, AIl Municipølltico n Ontorio Clerk Anpn 30, 1999 Wakr & SOifer Wor1ol· Petition for iwldiug P,O. Bo~ 159, TO: ATn:NTlON: D'+'1$: !lE: the CUllOm for the Corporation ot the To"nablp of Severn AI their regal.. moetlng or Anpn 5, 1999, ..lIdod lb. followhlg .....lution: " WHEREAS govemmentl bave & raponlibil1w før eÞSØrmg the bealth, welfare and 8.1fety of their rC9lden~; AND WHEREAS the pruvbion of adequúe water Inpply ud the sDtisfactor:J treab:ø.tll.t of .ewog..r<> Últ<gral1D Ibellllllity ofllt'e of a eolDJDuoity; AND WBIIiRJlJ\S lb. Prø...ciol Govel'lllD<Bl hu tnldUIOßIUy provided I reaJOIUIhle....1 ottiDucial auistante to D1UJÙdpJlltitl (or water 8I1d lewer worlu; AND W'IŒJ[I!:AS the ProWI¡;:e.bn" øttoogly indicated its iDteQtion to reliI1qllÌllb ¡ta mpONibiJidealD the I.... \evel of government; AND WHEREAS w"er and........ infrostructnro work> wold h. eoat prohibitive cap.dally for .small urban and .rnaD.ruralIDUJJicipalitiet due to limitcd fi:Danåa1 resources and as8CS9mcnt bø.,e; AND WHEREAS the Pru>io", did nol pl'OYlde. .......e neulrJOl oIüeI to IUUlJlitlpJOlítlea tor the d....aaed aDlleJ\tion or mob infrartructnre Iuodlng; AND wmt(ŒAS loa! municlplllid.. botve also .......d othu reapomiblliti", .. dowolo.ded by Ibe PMi.~; NOW TIIERE1'ORli BE rr RtSOJ.VII:D TBAT CII1II1tU lor the Corporation of the ToWlUhlp of S...... hereby peti1!o..lh. Mini.!ter of the EnvùvlUllenllo reinBllItc .pprnprialo leveIJJ of IImdlllg for water III1d ....or iDfr.._... wooo to _ mulÛcipalitl'" iD ewuring thll tbe promlon or 'ale drinking If"'r IIId adellllte 'ewoge treatment an~ within 1he1r fÙlal1dal mezws¡ AND FlJRTBER mAT the Premier or Ontario, _Wer ofli'in...e, M!nIIIer of Municipal Affairs ..d Howg, Miabter of t~ Ii.virn"",enl, ..d Mr. Garlied Donlop,1\f.P'p.. Simcoe North, be rcqueøcd to support the Towauhlp petìtiØQ; AND FlJRTIlEn TBAT the Clerk be reqlWled 10 forward this rcsol1ltloll to aU munlcipaJiticlJ widrlø Ootariø in order to solicit tbdr support. ~D" Th. Province h.. øclmøwl<dged !hat it IollOld' to relinquish II! respo..lbiliöea rellted to wwr BIId ....or illlraJtructuro work, by legi,latlllg that JnWúclpaUü.. are .....polllihlo for the qoaJlty of water wbíeh )'1111. through ...d lero", mnoieipal bOUlldarle~ While Io<aI govemmeoú are ..tlUlomed to "'00 serion. mpon!lhilíties and to being fi'eaßy at_tslJle, 1J1í. <owd prove 10 be 01"""..010.. fiDaneiaJ hard.n. This ía especially' 1m. ¡¡Iveolbe miuiJqallranßtlon period in wbleb ...olclpoJid.. could comnúl """'Y" fo.1ia to $apport (best (lostly Înltiwet which nre ø. mateer of,health and rud'c~ for our residents. TIIercl'ore..1ba.. purpoac ortbis petition b to uk for your support PI urgiu.g ~c p¡uvince to reconsider ita app~~: :RetIpccUUlIYI your Connclll*, endo.-semeut of.his resolution ill both req\le.ttcd and apþl"eCla1.cd.' Tbauk you. Jnaet Lunrl Chier AdD1Îlliriratlve Oftict!r/Clerk 70 - Thb material b pro\'lded UDder cantnct U a paid rervite by the orJgiutmg organiPtioD, .Þd doeJ no necessarily rdled the views or positions at the Association or Munic1paJldes of Ontario (AMO) its ~~81i1.b1O' comPDnléIJ, omce~~~_~~~~r agwu. COUNCILLORS - CONSEILLERS JOE BACHETTI MARCEL BLAIS GUY DORION THOMAS FUERTH DOREEN OUELLETTE @'he Corporation of the MAYOR - MAIRE ED RENAUD DEPUTY MAYOR - SOUS MAIRE GARY McNAMARA 917 LESPERANCE ROAD TECUMSEH, ONTARIO. N8N 1W9 CHIEF ADMINISTRATIVE OFFICER CHEF D'ADMINISTRATION GERALD SYKES Q)õwn of 6)écumseh PHONE (519) 735-2184 FACSIMILlE (519) 735-6712 ¡~I¡~ ,~ 15 SEP 1999 County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI September 13 Warden Rien Vanbrenk Attention: Dear Warden Vanbrenk; TOWN OF TECUMSEH - 401 ACCIDENT RESOLUTION SCM 47/99 RE: Meeting of Please be advised that the Council for the Town of Tecumseh, did at their Special Council on Tuesday, September 7, 1999, pass the following resolution: Windsor-London corridor; urgent need Whereas an average of25,000 vehicles daily use the Hwy #401 Whereas the Canadian Automobile Association has produced a report indicating the and improvement to that portion of the Highway #401 corridor; anticipated the already busy and for repair And Whereas due to the continuing economic growth , it is congested roadway will be over-saturated by the year 2010 vehicular And Whereas for the Year 1999 to date the subj ect corridor has been responsible for 21 deaths and numerous bodily injuries; Therefore Be It Resolved that the Prime Minister, the Rt. Hon. Jean Chretien, the Collenette, Federal Transport Minister, and the Hon.Mike Harris, Premier and the Turnbull, Ministry of Transportation, be petitioned to adopt the C.A.A. report recommending road improvement to the 40 I Highway in the Windsor-London corridor; David David Hon. Hon. ./2 71 ", Page Two SCM - Resolution 47/99 Highway #401 Accident And that a copy of this resolution be forwarded to the following: OGRA, ROMA, OSUM, FCM, Essex County Municipalities and the Counties of Essex, Elgin, Middlesex and Chatham-Kent; Local M.P.s and M.P.Ps and the Canadian Automobile Association. Carried. Would you please advise as to the. disposition of this matter. Yours truly, ') ~A~";lð / / k i/ Deputy Cler LM:dm I I I , , 72{ 40 1 frm-merge2-9 1399 KETILE CREEK CONSERVATION AUTHORllY CONSERVATION STEWARDSHIP AWARD 1999 Friday, November 12,4:30 p.m. at KCCA lìèadquar[crs. w be announccd at Ollr annual meèting in Febn.laf)' 2000. foml Dcadlim; Winner(s) Nomination dividual/group being nominated Name of ./ Street N:uue T dephone Postal Code Cityrro\\'n: 0111111atiOl the l11::1king I1dividual/group Name of I ._Street Name: received) ./ Dcseribe what the individual/group has accomplished rdating to natural resources conservation. Eligible work: strcamb:u\k erosion control. stream improvement, wetlands conservation, agricultural soil erosion control, woodlot management, reforestation, fish and wildlife habitat improvements, conservation education. financial support, volunteer efforts andlor other work contributing to conservation of nawral resources in the Kettle Creek watershed: NOW 66-S:~-d3S Telephone memberships. othcr rceognition iJ 73 3..1..1.3>1 ¿.$; S:~ : Code: nee (educatlol H.Ln"'"SN08 >133<:18 Postal of no I Cityrro\\'n: Short biographical sketch ./ 12 ;:::"""d Kettle Creek Conservat.lol\ stewardshIp award Nomination form Page 2 ./ List ¡u¡y SuppOl1 materials (eg: photographs, media coverage, letters of support) you have enclosed in this nomination cOl\ccrning the nominee's contribution or project of years make this nominee worthwhile (eg: number etc): ./ Describe any spceial considerations that involved, cffort, expense, overcoming obstacles effective, well desigl\ed and maintained? it Is the success of the project to d:ltc. Describc ./ ndertakein individuals familiar with the Date: nominee is planning to of stcwardship award? names :lnd telephone numbers about the KCCA conservation the ./ Arc you aware of Rlrthcr projects or contributions thc future? ./ Please provide two contact nominee's project/contribution How did you learn ./ 66-5:'t-d3S nominee Please attach any supporting document,ç thai will assist/he awards committee in its deliberation.r. Thank youjòr particip((/ing. NOW s:~ : as: 3-'.L.L3>1 70 >l33<>1::J SNO::J H,.L1î1;:;t Signature of d s:ø COUNCIL CORRESPONDENCE - SEPTEMBER 28TH. 1999 Gail Ure, Regional Director, Ministry of Health, with approval for the County to pursue the preference site for the new Elgin Manor building. (ATTACHED) Consent A Items for Information 1 1999 school board K.G. Sloan, AdministratorlClerk, concerning the July 31st remittance to the Minister of Finance. (ATTACHED) 2. Rita Dewild, Clerk, Municipality of West Elgin and Danial Dale, Director of Planning and Municipal Services, Town of Aylmer, requesting the services of the County Health and Safety Co-Ordinator for WHMIS Training 3. D.v. Gillman, AIDirector Ontario Environmental Management, Fisheries and Oceans, concerning the Federal Fisheries Act and the impact on municipal and agricultural drains. (ATTACHED) 4. J.L. Oliver, General Manager, Long Point Region Conservation Authority, outlining the Authority's position on the drain classification project through the DFO (ATTACHED) 5 (ATTACHED) City of St. Thomas & Municipality of Central Elgin, Regional Commercial Systems Study- "Project Launch" for an economic development study. (ATTACHED) Seniors' Issues Today - Newsletter. 6 7 Honourable J.S. Gilchrist, Ministry of Municipal Affairs and Housing, regarding the extension of the school board remittance to August 31, 1999. (ATTACHED) 8. Toby Barrett, MPP, Haldimand-Norfolk-Brant, acknowledging Council's resolution to the Minister of Finance with regard to school board remittances. 9. Honourable Michael D. Harris, Premier of Ontario; - 1) acknowledging Council's resolution supporting the County of Essex's call for long-term national strategy on municipal infrastructure renewal; - 2) the Town of Aurora's resolution concerning the cost of residential development; - 3) the Town of Gananoque's resolution recommending the teaching of the "Golden Rule", 10. Gar Knutson, M.P. Elgin-Middlesex-London, Parliamentary Secretary to the Prime Minister, regarding Council's resolution concerning an infrastructure program and for the return of the teaching and displaying of the "golden rule' in the schools (ATTACHED) 11 Warden Dave Shearer, Chair, Western Ontario Wardens' Association, endorsing Council's resolution to defer payment of the commercial and industrial portion of the school tax. (ATTACHED) 12 K.G. Sloan, AdministratorlClerk, Municipality of Central Elgin, regarding a flashing signal light at Ron McNeil Line and Wellington Road. (ATTACHED) 7-.5./ 13. 2 Michael Power, AMO President, with copy of correspondence to the Ministry of Health concerning; - 1) provincial funding obligations for the delivery of public health services; - 2) requesting support for the necessary changes in legislation to allow for shared MOH services and municipal government management of boards of health. (ATTACHED) 14. Brian Huis, Parks Planning Specialist, Ontario Parks, with a copy of the Port Bruce Provincial Park Interim Management Statement. (available in Clerk's Office) 15. Millennium Exhibition - News Release Ontario Time Ship 2000 - Major (ATTACHED) 16. Pat Vanini, Director of Policy and Government Relations, Association of Municipalities of Ontario, regarding the drainage issue. (ATTACHED) 17 Municipality of West Elgin; - 1) concerning funding by the Province to OMAFRA for drainage maintenance programs; - 2) the continued support by the Province for administration of the Drain Act and funding for Tile Drainage Act loans (ATTACHED) 18. AMO Member Communication ALERT; - 1) AMO Obtains Extension to Education Payment Due Date; - 2) AMO Requests Further Extension for Education Payments; - 3) AMO Achieves Flexibility on Ambulance Extension; - 4) AMO Successful in Proposing Changes to Ontario's Drive Clean Program (ATTACHED) 19 Honourable Chris Stockwell, Minister of Labour, responding to Council's resolution concerning "Fairness is a Two-Way Street Act (Construction Labour Mobility)" (ATTACHED) 20. K. Eitel for Michael Carroll, Acting Administrator, Elgin-St. Thomas Health Unit, regarding County funding of the Elgin-St. Thomas Health Unit. (ATTACHED) 21 J.L. Oliver, General Manager, Long Point Region Conservation Authority, with a resolution regarding the agricultural drainage issue. (ATTACHED) 22. Ministry of Municipal Affairs and Housing - News Release, Gilchrist Acts to Protect Taxpayers: Fewer Municipal Politicians, Improved Local Government. (ATTACHED) 23. Steve Peters, M.P.P., Elgin-Middlesex-London, introducing Provincial programs to commemorate the millennium Ontario 2000 - "Three Century Club and Main Street Ontario". (ATTACHED) 24. Honourable Tony Clement, Ministry of the Environment, concerning Council's support of the resolution from the Township of Tyendinaga concerning implementation of a deposit-return system (ATTACHED) 25. John Maddox, Regional Manager, Municipal Services Office, Ministry of Municipal Affairs and Housing, with registration forms for the MMA 1999 Annual Municipal 710 26. -3 Conference on November 26th, 1999 and Municipal Finance Workshop on November 25th, 1999~TTACHED) , ~J'~ Claude Guillemette, Chair, ROMA and . effrey sea\on, Þ\-esident, OGRA, with an update on Combined Conferences in February, 2000, at the Royal York. (ATTACHED) 27 I 1) Road Tour Western Half of Elgin County, Minutes to August 3, 1999.:r=ot11"'" 2) Road Tour Eastern Half of Elgin County, Minutes to September 2, 1999:J:eti1 (ATTACHED) 28. John Martyn, President, Elgin-St. Thomas Archives Association, regarding the Archives Association Meeting on September 28th (ATTACHED) 31 Gundy Goutouski, with a letter of resignation as member of the Elgin County Pioneer Museum Board. (ATTACHED) 32. C.D. Macinnes, Co-Ordinator, Rabies Research, Ministry of Natural Resources, regarding aerial baiting for Arctic fox rabies. (ATTACHED) 33. K.G. Sloan, AdministratorlClerk, Municipality of Central Elgin, with copy of correspondence regarding September 30th payment of taxes to the Upper Tier and the School Boards. (ATTACHED) 34. Raven & Company, Corporation of the County of Elgin Consolidated Financial Report, Year Ended December 31, 1998. (Available at Clerk's Department) 35. AMO News Release - Health Care Professional Crisis Needs Action Now: AMO (ATTACHED) 7'7 36. ® Ontario Ministère de la Santé Ministry of Health 1999 July 23 G¡,,\;'!{'V 'It r¡ "I" b,,",',.-<~ ~ '1f,> I¡j~1\.'t1\1 ~__(' 1 ,~,~·{9 ~,:>(~~_. Marilyn Fleck Director of Homes and Senior Services Elgin Manor R.R. #1 S1. Thomas ON N5P 3S5 office Project was received in our Redevelopment the Elgin Manor Ms. Fleck: Dear Your letter regarding on July 21,1999 This letter will grant you approval to pursue your preference for the site to the east of the current Elgin Manor building, subject to municipal approvals for re-zoning, and sewage and water required to meet the needs of a new ninety bed facility. Consideration for public transportation services for visitors ànd volunteers to would be an asset. this site this exciting venture relationship with you in We look forward to our continued working L Sincerely County of. Elgin Division de Programmes de soins de santê Région sud-ouest Regional Director Mark McDonald, Chief Administrative Officer, David Harvey Joy King cc: 753Q-4601 Residential Services ¡SlFI. 295 rue Wolfe (St.) London ON N6B 2C4 Tel (519) 675-7660 F~, (519) 675-7639 TOLL FREE 1-800-663-3775 w. 7/ (St.) Windsor Office Stc. 300- 215 rue Eugenie Windsor ON N8X 2X7 Tel (519) 250-0788 Fax (519) 973-1360 TOLL FREE 1-800-663-3775 Health Care Programs Division South West Region London Office Ste. 201 - 231 Dundas (St.) London ON N6A !HI Tel (519) 675-7680 Fax (519) 675-7685 TOLL FREE 1-800-663-3775 7198-93 (95/06)' Municipafity Corporation of the rrh e of Centra[ t£[gin 1999 July 27, Susan Wilson, C.G.A. Treasurer, Township ofMalahide, 87 John Street South, Aylmer, ON N5H 2C3 Wilson: Dear Mrs. 31,1999 Your correspondence of July 16, 1999 regarding the above referenced matter was presented to Council at its meeting of Monday, July 26,1999 and the following resolution was passed Board Remittance Payable to Minister of Finance on Jut School Re THAT: The resolution from the Township of Mala hide regarding the school board remittance payable to the Minister of Finance on July 31,1999 be endorsed, AND FURTHER THAT the Treasurer ofthe Corporation ofthe Municipality of Central Elgin be directed to deduct the Commercial and Industrial portion, being $368,628.00, from the July 31,1999 school board remittances being paid to the Minister of Finance. take similar action. We trust that other municipalities will yoryrst " ~/ r---/J Il _/'-H K. G. Sloan Administrator/Clerk County of Elgin ) KGS:gv pc: Mark G. McDonald, Chief Administrative Officer, 79 Thomas, Ontario N5R 5V1 Fax 519'631'4036 St 450 Sunset Drive, 1st Floor, Ph. 519'631'4860 W:~£Jlffunicipalit1J n£ ~£zt Ifflgin [g1~©~ow~[Q) JUL 28 1999 COUNTY OF ELGIN PERSONNEL OFFICE July 27 1999 Mr. Harley Underhill Personnel Department County of Elgin 450 Sunset Drive ST. THOMAS, ON N5R 5V1 Dear Mr Underhill RE OCCUPATIONAL HEALTH AND SAFETY & WHMIS TRAINING The services of Joan McBurnie, Health & Safety Co-ordinator are required to assist us in the setup of an Occupational Health and Safety Committee. An Inaugural Meeting is scheduled for September 13, 1999 at 9:30 a.m. It would be very beneficial if Joan McBurnie would address the Committee and outline the responsibilities of the members. Joan's services are also required for WHMIS training. Seven employees of the Municipality of West Elgin are in need of WHMIS training. The training could be done at our offices or at the County of Elgin building. Your consideration of these requests would be appreciated. I look forward to hearing frQm you soon. Sincerely, 1? Þ J1jJJ~ Rita DeWild, CMO Clerk þ'" \ 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 85-0560 \Fax: (519) 785-0644 ~ TOWN OF AYLMER 1J7 Aylmer, Ontario N5H Fax: (519) 765-1446 Danial R. Dale CB.O., CB.CO., CP.S.o. Director of Planning & Municipal Services July 30, 1999 County of Elgin Human Resources Department 450 Sunset Drive St. Thomas, ON N5R WI Attention: Mr. Harley Underhi Dear Sir: 46 Talbot Street, West, Office: (519) 773-3164 The Town of Aylmer would like to acquire the services of Joan MeBemie to provide W.H.M.l.S. training for Town staff on September 10, 1999. We are proposing to divide staff into two groups, whereby one group would receive the training in the morning and one in the afternoon. and look forward to hearing from you at your earliest would appreciate your consideration of our request, possible convenience. Respectfully Au ~1- Danial R. Dale CBO, C.B.C.O.. c.P.S.O. Director of Planning and Municipal Services ~4~ Administrator Graves, Wende e,c. !R1~©~ow~[Q) AUt; (] 3 19S9 COUNTY OF ELGIN PERSONNEL OFFICE l~i'i~ L·· cm!~r¡v !J.f ËUjJ¡~ . __.""J;226tSJLÇØ:~?;;¡TL--.~' Q0 ~~" -..1 JUL P~ches et Océans Fisheries and Oceans 1+1 Vatre référence Notre référence Your file Our file Bayfield 867, chemin Lakeshore C. P. 5050 Burlington, L7R 4A6 (Ontario) Institut Bayfield Institute 867 Lakeshore Road P,O. Box 5050 Burlington, Ontario L7R 4A6 5200-42/11540 July 28, 1999 Warden Rien VanBrenk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R WI Dear Mr. VanBrenk: Thank you for your letter of June 9, 1999 concerning the application of the federal Fisheries Act to municipal and agricultural drains. DFO is currently working with the Conservation Authorities to develop measures to streamline agency involvement and to promote fish hahitat protection in Ontario. The southwestern Ontario Conservation Authorities have collectively secured support from DFO and other partners for a Pilot Municipal Drains Classification Project. In addition, DFO has communicated the proposed classification process to involved stakeholders such as OF A, OMAFRA, DSAO and others. The pilot project with Conservation Authorities includes three phases: (I) to collect existing information from various sources, including the local drainage superintendent; (2) to complete field work to confirm drain status and any information gaps; (3) to apply and map the drain classification scheme based on the proposed DFO municipal and agricultural classification process. The fmal phase will again involve consulting municipal staff and other agencies to ensure that drainage function will not be compromised, while critical fish habitats will receive appropriate protection. These efforts remain in the development stage and we are in the process of announcing a series of consultation meetings to detail the proposed guidelines. In response to the recommendation of the DSAO and in consultation with the Town ofLeamington and local Conservation Authorities, we have scheduled a first forum to discuss with clients the proposed approach in support of a standardized classification system for Southwest Ontario. This client consultation session, designed for drains superintendent, municipal councillors and other involved staff will be held on August 19i1i from 1:30 p.m. to 4:30 p.m. in Chatham at the Wheels Inn. Subsequent sessions for the beginning of September will be announced shortly. It is our view that together with Conservation Authorities, the Drains Classification Project will provide current, accurate information that municipal staff and Conservation Authorities can use to determine the applicability of the federal Fisheries Act to local projects. Municipal drains have already been classified in Huron and Perth counties and we feel that the authorization process is being implemented successfully in these watersheds. .2 lJo -2- Warden Rien VanBrenk County of Elgin 1999 July 28, I remain confident that as the development process unfolds that sensible and workable results can be achieved through the contributions and inputs of all parties. I look forward to your continuing interest and comment in regard to these matters. Regards, £lj)Jj~~ '2/ D.V. (Vic) Gillman A/Director Ontario Environmental Management · POINT REGION CONSERVATION AUTHORITY Simcoe. Ontario· N3Y 4K2 . Tel (519) 428-4623 . Fax: (519) 428-1520 LONG R.R,#3 . l~~[~tfQŒ®' J, 1999 Date: August 5 7':;'-} J J AUG File: 3.7 Hf Ell'ì.!!f\! !:'m~MìV MEMORANDUM: Municipalities within Long Pomt Region Watershed Member TO: LPRCA Drainage Activities General Manager Fish Habitat Concerns and Municipal J.L.Oliver FROM: RE: As municipalities are aware, there has been increased actIvity and interest 10 the matter of fish habitat and its protection in Ontario over the past 18 months. This is largely a result of the decision by the (Canada) Dept. of Fisheries and Oceans (DFO) to reassume primary responsibility for fish habitat protection under the Fisheries Act and to assign additional staff to this job. Most conservation authorities across the Province have entered agreements with DFO to assume one level or another of responsibility for this protection within their watershed. In addition, several CA's have recently undertaken a pilot project with DFO to pre-classify municipal drains regarding fish habitat in order to streamline approvals under the Fisheries Act when municipal drainage work was to be undertaken by a municipality . LPRCA has previously advised our member municipalities that we have not chosen to date to enter an agreement with DFO for local habitat protection responsibility. Nor are we fonnally participating in the drain classification project. However, we do share with other agencies and our municipalities, a concern that the valuable fish and fish habitat resources of this watershed be protected and enhanced. Our Authority recognizes that our municipalities are very proactive in addressing fisheries concerns in design and maintenance schedules wherever possible. In this regard, a motion was passed by the LPRCA Board on August 4/99 to encourage om municipalities to continue to address these concerns in construction and maintenance activities on municipal drains. For your information, a second motion was passed at the August meeting directing the Authority to contact the (Ontario) Ministry of Natural Resources and the (Canada) Dept. of Fisheries and Oceans to urge those senior governments to continue to strive for "streamlined" approval processes addressing fish habitat concerns, for municipal drainage works. In addition they are being encouraged to provide additional funding, where necessary, to offset extra costs for such works associated with addressing fish habitat protection and enhancement needs Please feel free to contact the writer or Bill Baskerville, Supervisor of Resource Planning if any further information is needed at present regarding the above Manager e A member of the Conservation Ontario Network f) General J.L.OIiver S ORS' SEN A NEWSLETTER FOR ONTARIO LEGISLATORS BY THE ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS July 1999 Staying focused on the balance in health care Highlights: · We support pay equity, but settlements could · Continued nursing investment will payoff · Moving forward on health care reform: we support building a balanced system by strenghening and expanding other services in the community, including supportive housing in inequity amongst providers result To be effective, and ensure that Ontarians have access to health care in the communities where they live, the process has to integrate two elements: restructuring and reinvestment. Solution: . Continue with restructuring so that hospitals are not the "gateway" to the long term care system . Reinvest in community services to ensure the effectiveness of restructuring. Investment in nursing Issue: Increasingly, long term care facilities are dealing with residents who have complex medica needs, Alzheimer disease, other dementias and mental illness. Currently, the resources to meet the added care requirements for this changing population are insufficient. The availability of special care wards, programs and environments, professional nursing staff and specialist expertise are limited. Solution: Continued reinvestment in nursing services is essential, especially for the long term care sector, to meet the increasing demand for cqmplex medical care and specialized psychiatric and geriatric services. Establish staff ratios, nursing costs and acuity levels in long term care facilities. Expand nursing resources, including nursing specialists (i.e. nurse practitioners and clinical nurse specialists) in facilities based on the established need. Invest in more educational programs for nurses especially in gerontology and mental health. 2..3 Pay equity imbalances in long term care Issue: Two residents with similar care needs, but living in two different long term care facilities, could receive widely different care due solely to different treatment of pay equity plans by the government. In one case a facility with a "Proxy" pay equity plan will have received full funding for the plan up to and beyond December 31, 1998, based on the increases provided under the plan to that date. Another facility with a "Job to Job" or "Proportional" value plan will have received no funding for the plan. This can result in a substantial imbalance in funding to these two facilities which are, in every other way, identical. While we, members of OANHSS, support pay equity and want to fulfil our obligations, we are concerned about its impact on residents and staff, when unequal treatment can affect levels of service and staffing significantly. Solution: OANHSS is continuing to monitor the impact of pay equity with the help of Bass Associates Ltd. We would like to work with the government to come up with a solution that will have the best results for the residents in our care. Continuing health care reinvestment Issue: The Ministry of Health has pledged to continue the restructuring of the health care system. away from a hospital-centred system and towards ~~d community and long term care services. ~@ . . / # 519 633 766 )Jr IÌ' (¡i\.'1\' JyV vII.{> gfW1. ,,\"1'\ ~¿¡ '1 ¡µ => 633-658 3AM o 7-29,99 XEROX 3006 BY SENT City of St. Thomas & Municipality of Central Elgin Regional Commercial Systems Study Identification of future commercial opportunities, challenges and strategic directions PROJECT LAUNCH The Councils of the City of St. Thomas and the Municipality of Central Elgin are pleased to announce the commencement of a jointly initiated Regional Commercial Systems Study. The City of St. Thomas in conjunction with the Municipality of Central Elgin is engaging in a strategic review of the Regional Commercial System which will lead to an action plan to be presented to both Councils in the late fall of this year. This proactive initiative will become an important economic development tool for thc municipalities, the business community and the public. As importantly it will provide for the policy direction and guidance to manage commercial growth into the millenium. Both municipalities have been expericncing changing trends and dynamics in the retail and tourism industries which are resulting in an economic restructuring and the emergence of new formats for retail. There is an expected increase in demand for new commercial growth as a result of residential development and further opportunities given the attributes of the historic St. Thomas Central Business District, Port Stanley, Belmont Core Areas and key destinations throughout the area for tourism, community and retail uses The goal of the study is to develop and implement a regional commercial systems strategy that preserves and strengthens the area assets and recognizes and plans for changes in retailing that satisfy the needs of residents and visitors A key objective of the study IS to obtain mput from the public, business community, stakeholders and community interests on community values, themes and concepts and strategies. A higlùy participative and collabol"dtive approach is being utilized with the assistance of a facilitator. The public and stakeholders wíll be invited to take part in discussions at three workshops to be held in the fall. A Retail Market Specialist has been engaged to undertake the research and analysis of the existing and future conditions to develop a commercial information base, to provide key input to the development of the long-term commercial systems strategy and to provide guidance on tbè Official Plan designation and policy recommendations. The survey and data collection will be undertaken over the summer and into the early fall. The City of St. Thomas and Municipality of Central Elgin look forward to the participation of the public, businesses, stakeholders and community interests in shaping the future for the area. For further information about the study contact the Central Elgin Planning Office at 633-2560 g:: !lptKtJ'~~ ~ 'r1\CI\ 0 cI'" 1 ~ Please Call 416-863-2101 Elgin Transmission Difficulties The County of Please Deliver To: In Case of Ni ~ OntarIo Ministère dos Af1aires municlpalos et du Logement mínistre Ministry of Municipal Affairs -and Housing Bureau dl.l 717 rue Bay Toronto ON M5G 2E5 Tél (416) 565·7000 Offiœ 777 Bay Street Toronto ON M5G 2E5 Tel (416) 665-7000 of the Minister 1999 July 30 Dear Heads of Council Single-tier and lower-tier municipalities I am pleased to inform you that the government has extended the deadline for school board remittances to August 31, 1999. This extension applies to municipalities which have not issued the tax bills that include the adjustments for 1998 before June I, 1999. The government will hold any cheque that has already been submitted by a municipality entitled to this extension, until August 31 The government has decided to extend the original deadline of July 31, 1999 for repayment of the March 31 and June 30 school board payments, to assist those municipalities experiencing cash flow problems due to the late issuance of their interim tax bills. To date, the province has paid nearly $2 billion in school remittance payments on behalf of municipalities, for both the capped and uncapped property classes. In addition, I am writing to provide an update 011 two programs designed 10 help municipalities with the implementation of the Fairness for ProDertv TaxDavers Act. 1998 (Bill 79). Details have been finalized and will be sent to your clerk/treasurer shortly First, the province is offering assistance for municipalities to help offset the interest costs of borrowing that may have resulted from delays in issuing 1999 interim bills to property owners in the commercial, industrial and multi-residential property classes In addition, the government will assist municipalities with additional expenses incurred in re-bíl1ing owners of properties in the commercial, industrial and multi-residential property classes /2 f~ 2- LCol.lllcjj Municipalities were first advised of the government's intention to introduce these measures by my colleague, the Honourable Ernie Eves, Minister of Finance, in a letter dated March 23,1999. He_ads As Minister Eves indicated, the province is committed to working with municipalities to help deliver quality services efficiently and cost-effectively, and to help municipalities implement property tax reform in a fair and manageable way. It is my hope that these two measures will help achieve that commitment. We have also taken steps to address your concerns about the maintenance of the "ftozen assessment listing". The province will continue to maintain the centralized management of the assessment lists for the years 1998, I 999 and 2000 The province's On-Line Property Tax Analysis system (OPTA) is available on the Ministry of Municipal Affairs and Housing's Internet site to help municipalities make decisions and issue their tax bills under the new property assessment and taxation system. Helpline at the call system OPTA If you have any questions on the province's (416) 593-5090 or (416) 585-4017. Gilchrist Upper-tier municipalities Clerk/Treasurers Association of Municipalities of Ontario Association of Municipal Managers, Clerks and Treasurers of Ontario Association of Municipal Tax Collectors of Ontario Municipal Finance Officers Association of Ontario %1 c ~!!Œ®l " 6 ¡",'¡'j ""',i"'~"V ",'- "'.' ..4.... ....;,¡;.u""~...,.....;;~ 1""·,,,," '~"',i¡;~ , 1- _ . 'c T!J&:,~}t~ {')- ~:~;:?\.' '-1;. .~. .. . ".,~"""''''' 1 AUt; 1999 Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, ON August 3 N5R 5V1 Heffren: I am in receipt of a copy of your letter of July 27, 1999 to the Hon. Ernie Eves, Minister of Finance, regarding the resolution on school board remittances which was adopted by the Council on July 27, 1999. Mrs Dear reply directly to your correspondence I trust the Minister will informed on this issue Thank you for keeping me Sincerely 0ß~i1 Toby Barrett, MPP Haldimand- Norfolk-Brant <Ð Fax (519) 428-0835 TBB//dgb o Constituency Office: 39 Norfolk St. N. 0 Simcoe 0 Ontario 0 N3Y 3N6 0 Tel. (519) 428-0446 01-800-903-8629 0 o Queen's Pari< Office: Tel. (416) 325-84040 Fax (416) 325-8408 E-Mail: barrett®nornet.on.ea ltÆ ~.....~ Ontario Le Premier mlnistre de l'Ontario Hôtel du gouvernement Queen's Park Toronto (Ontario M7A 1A1 ¡i.ff"W.~'''"''.''. "".'- ',.'"""'''....._..''''''~..l.. ',' / '~'~t ,?,.."",. .,"-"", ,··'.'·'}"'....~·f'>, f":¡"""""'í"·'::,\ ", \ F;; )~, :":~':'/ ~?",J.:: ;;:','; i:¡ '\¡:;jW ,;! € \¥~<{1 till fl· ".' ,"', """ ,,<;<', ""'." u.~'¡ ¡ ¡i¡¡ ; ".. ';;;'~ "'~-·¡¡jaw Yi.\)" '~ -~~ ~ _ j it." t~,,¡'I!1 .' , ~"\ ~~ _lJ :.. _'·¡r",'f '(.¡~.. ¡ " hUG ö í9,)9 i ¡ {:{~k~'1Æn' œ· ~l~æt~ J. t,_...~.,- r~~~£J@fsL!t~1Ð~~ The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 August 4. 1999 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Heffren: Thank you for your letter expressing council's support for the resolutions passed by the council of the County of Essex calling for a long-term national strategy on municipal infrastructure renewal, and by the Town of Aurora concerning the cost of residential development. I have also noted council's support for the resolution recommending the teaching of the 'Golden Rule' put forward by the Town of Gananoque Mrs Dear be given every consideration by the Government of Be assured that council's views will Ontario I appreciate being kept informed of council's decisions and actions Sincerely MPP D. Harris Michael @ Secrétaire parlementaire du Premier ministre ;Ii Parliamentary Secretary to the Prime Minister 10 1'';/;1'9 f),¡: E1J!i¡~ HOUSE OF COMMONS CANADA ST. THOMAS 'Jvf.P. August 5,1999 (jar 'l(¡¡utson, Elgin - Middlesex - London Sandra Heffren, Deputy Clerk Ms County of Elgin 450 Sunset Drive St. ON N5R5V1 Thomas, Heffren, I am writing in response to a copy of correspondence regarding an adopted resolution for the introduction of another infrastructure program funded by all three levels Ms. Dear of government. The Federal government is aware that most municipalities would wholeheartedly welcome another infrastructure program. However, I will bring to your attention a letter sent to Mr. Mark McDonald on June 18, 1999 which outlines at this present time, the Federal government has no plans to introduce. another infrastructure program. would be I Should the Federal government review this matter in the near future, happy to keep you informed of such discussions. As well, I have received the resolution regarding the reinstitution of teaching and displaying the "golden rule" in the school system. within the municipality. Thank you for briefing me on your current business ry Secretary to the Prime Minister CONSTITUENCY OFFICE 499 Talbot St. 51. Thomas, Ontario N5P 1C3 Tel. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 E-Mail: gknutson@mall-Inc.com tl .+. GK:lj OTTAWA OFFICE Room 832 Confederation Building House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613) 996-0194 E-Mail: knutsg@parl.gc.ca WESTERN ONTARIO WARDENS' ASSOCIATION Warden Dave Shearer, Chair (519) 271-0531 (519) 271-6265 Tel Fax: County of Perth Court House, 1 Huron Street Stratford, Ontario N5A 5S4 {~ ~~9 ~ ~ ~ -- 1999 4, August v -~r~r¡~'~~;:l~:,-:: Tà I~¿Î'. .',>.1",.1 i'...·, ~ \.~.r_,..ð Minister of Finance Ron Eddy County of Brant \';i';Ì cœ.!\ì~rv Of fH1¡~ AUG ¡,¡ The Honourable Ernie Eves, Frost Building South 7tl. Floor 7 Queen's Park Crescent Toronto, Ontario M7A lY7 Milt Mciver County of Bruce , Dear Mr. Eves: Ed Crewson County of Dufferin Tax Remittances for 1999 Please be advised that the Warden from the County of Elgin presented a resolution passed by Elgin County Council calling on the Minister of Finance to allow municipalities to defer the commercial and industrial portion of school tax from the July 31, 1999 School Board remittances being paid to the Minister of Finance to help defray the revenue deficit to municipalities to the Western Ontario Wardens' Association for endorsement at their July 30, 1999 meetìng. I realize that you have extended the July 31, 1999-deadline by one month to August 31, 1999. However, as municipalities are in the process of incorporating the latest regulations into their Bill 79 tax calculations, the Wardens passed the following resolution requesting a further extension: Re: Repayment of School Rien VanBrenk County of Elgin Pat O'Neil County of Essex Due to the fact that many municipalities have not yet been able to bill the recalculated 1998 Multi-Residential, Commercial and Industrial Property Taxes and 1999 Final Property Tax bills due to the delays by the Province in providing the required regulations to upper tier municipalities and separated municipalities Al Bye County of Grey Carol Mitchel: County of Huron Be it resolved that the Western Ontario Wardens' Association endorses the Elgin County Council resolution calling on the Minister of Finance to allow municipalities to defer the commercial and industrial portion of funds from the July 31, 1999 School Board remittances being paid to the Minister of Finauce to help defray the revenue deficit to municipalities until 30 days after the date that the Ministry of Finance has completed all the necessary legislation and regulations to allow for the processing of 1998 and 1999 final tax bills. Leonard McNei County of Lambton Mel Veale County of Middlesex Carried. Should you have any questions or require further information, please do not hesitate to contact me. Mark Harrison County of Oxford Y 0M""I <rn1y, Dave Shearer County of Perth Dave Shearer, Chair Helen Coutts County of Simcoe gq j County of Elgin c.c. Barbara Tocher County of Wellington Municipa[ity Corporation of tfie erfie of Centra{ T,Cgin ~UG 1 j, 1999 August 11 Heffren, Mrs. Sandra J. Deputy Clerk, County of Elgin, 450 Sunset Road, St. Thomas, Ontario N5R 5Vl Heffren: Dear Mrs ton Road Your correspondence of July 27, 1999 regarding the above referenced matter was presented to Council at its meeting of Monday, August 9,1999, and the following resolution was passed: Line & Wellin intersection of Ron McNeil ht at the Re: Flashin for "THAT: The Council of the Corporation of the Municipality of Central Elgin endorse the resolution from the County of Elgin regarding the installation of a flashing light at the intersection of Wellington Road and Ron McNeil Line and further that the capital costs installation be borne 50% by the County of Elgin, 25% by the Municipality of Central Elgin, and 25% by the Township of Southwold." me. is required, kindly contact If any further information ~,ourst ]Y, / ( . . K. G. Sloan Administrator/Clerk p.c. Clayton Watters o Thomas, Ontario N5R 5V1 Fax 519·631·4036 St 450 Sunset Drive, 1 st Floor, Ph. 519·631·4860 02/ P OFFICE OF THE PRESIDENT 619 416 97 FAX NO, Association of Municipalities of Ontarío AMO ~r AUG-18-99 WED 02:34 PM / 1999 12 August Hon, Elizabeth Witmer Minister of Health and Long Term Care 10'" Floor Hepburn Block 80 Grosvenor 51. Toronto, ON M7A 2C4 attention re your that requ Witmer: two public health matters Minister am writing you on Dear Public Health Costs On March 23, 1999, the Provincial Government announced that, retroactive to January 1, 1999, the Province would assume half of the approved cost of public health services. A recent MOHI AMO survey to municipalities and the boards health across Ontario requested they identify the 1999 public health budgets. The importance of this survey work is to more accurately reflect the costs of implementing the Government's standards of the changed Mandatory Program Guidelines. In the absence of this information, Ministry was working with the cost data that was calculated before the Mandatory Program Guidelines. The survey results showed that the Province's share of public health costs for 1999 to be $167,277,634, In light of the Provincial/Municipal financial partnership in providing public health and the Minister of Finance's commitment to assume half of the public health costs, municipalities expect full provincial funding commitment of $167,277,634. The quality and sustainabìlity of public health in Ontario depend on the Provincial Government meeting its fundins¡ obligation. Together we can tell the publio that we kept our promises Permissive Public Health Legislation Municipalities across the Province are searching for ways to become more efficient whil(~ delivering quality public health. In the pursuit of better service and efficiencies, municipalities have indicated that provincial legislation governing shared medical officers of health, and municipal (county) management of boards of health act as impediments .12 91 ,'-"'-. ----- Toronlo, ON M5G 1E6 . email: amo@alTIo.munlcom.com 393 University Ave" Suite 1701 (416) 971·9G56 . lax (416) 971-6191 I~I 03/11 p, 6191 August 12., 1999 paoe 212. Existing provincial legislation prohibits boards of health from sharing a medical officer of health. The legislation mandates that each board of health be required to employ its own fu\l-time medical officer 01 health. AMO requests that you change this prohibitive and prescriptive legislation and alloW the sharing of medical officers of health. Municipalities have assured that the health of communities wi\1 not be threatened by a shared scenario. Municipalities have a good history of partnering on shared services. The shared situation will relieve the medical officer health of tedious administration responsibilities a\lowing the medical officer 01 health to spend more time to focus on public health related issues. 416 97 FAX NO, AUG-IB-99 WED 02:34 PM AMO Hon. Elizabeth Witmer Minister of Health and Lonp Term Care Present legislation also prohibits county councils from functioning as boards of health. Regional councils currently act as boards of health and the same iurisdiction should be extended to county councils. While we have ioint\y designed criteria that alloWs you to approve counties as boards of health, feedback of those working with the criteria indicates that more work is needed. We hope you will support this review. During the past provincial election, publio health issues rellected significant focus in local discussions. It is imperative that these and other public health issues are addressed in a timely matter. I look forward to working with yoU to improve and sustain the quality of public health throughout Ontario. Sincerely, ~ Michael power AMO President rs Public Health --..---'-.--- ~......-- Hon. Michael Harris, Premier of Ontario Hon. Ernie Eves, Minister of Finance Hon. Helen Johns, Minister of Citizenship, Culture and Recreation Hon, Ernie Hardeman, Minister of Agriculture, Food and Rural Affai Hon, Steve Gilchrist, Minister of Municipal Affairs and Housing Dr. Colin D'cuhna, Director and Chief Medical Officer of Health, Branch, Ministry of Health q) cc Telephone: 519-873-4617 Facsimile: 519-873-4645 huisbr@epo.gov.on.ca www.OntarioParks.com 659 Exeter Road London, Ontario N6E 1L3 ONTARIO PARKS '-' fF'~(~nwiÍ1~;';:>'-' ŒltS~~~U \¡ ~lID AUG i tJ \999 Cfi\\J¡)1,\'fV I!f WI_ ,...,"'"'''. ._11<1' ·%p).~(,1 \It '~J...~ø. 1999 August 16 SirlMadam Please find attached a complimentary copy of the approved Port Bruce Provincial Park Interim Management Statement. Dear On behalf of Henry Valks, Park Superintendent, and the other members of the planning team I would like to express our sincere appreciation to everyone who participated in the public consultation process. The intense community interest in Port Bruce Provincial Park was clearly expressed and the comments received were very helpful in determining the content of the final document. Over 110 written responses were received in the form of completed surveys, letters and electronic mail. This material (excluding personal information) can be viewed by appointment at Port Burwell Provincial Park (519-874-4691). A summary of the surveys is also available upon request at that same location. Any follow-up remarks or questions may be directed to my attention. Yours truly ß~~ C¡3 Brian Huis Parks Planning Specialist ® Ontario Resources Ministry of Natural 1999 This Pori Bruce provincial Park Interim Manaaement Statement provides direction for the custodial management of the Port Bruce Provincial Park until such time as a Park Management Plan may be prepared. An Interim Management statement, by design, is primarily an internal document intended to provide short-term guidance for Ontario Parks' managers and staff. The Interim Management Statement will govern all activities occurring within the park and focuses on custodial management required to protect park values and ensure public health and safety August 3, to: Questions or requests for additional copies of this document should be directed Park Superintendent Port Burwell and Port Bruce Provincial Parks P.O. Box 9 Port Burwell, Ontario NOJ 1T0 Telephone: (519) 874-4691 Facsimile: (519) 874-4104 StatemeJ'lJ. the Pori Bruce ProvincJfil Park InterimMªnaaement to approve am pleased truly, §;;,rn?frf::¡ Southwestern Zone Ontario Parks Yours Port Bruce is classified as a recreation class provincial park in recognition of its ability to support day use recreational activities for local residents and out of town visitors. The park plays a role in meeting the local community's demand for outdoor recreational opportunities such as swimming, picnicking and informal playing areas for group activities and sports. 3.0 CLASSIFICATION 1.0 INTRODUCTION Port Bruce Provincial Park is located along the north shore of Lake Erie near the mouth of Catfish Creek, Township of Malahide, County of Elgin, 15 kilometres south of Aylmer (refer to regional setting map). GOAL In keeping with Ontario Provincial Park Plannin, and Manaaement Policies, the goal for Port Bruce Provincial Park wili be 4.0 The surrounding community was called Catfish Harbour (Catfish Creek) for ninety years until Elgin County was partitioned from Middlesex County. The hamlet was renamed Port Bruce in 1855 in honour of James Bruce, 81h Earl of Elgin (Lord Elgin), governor of the province of Canada from 1947-54. Approximately 200 people call Port Bruce home year round, but many more families visit there in the summertime. To provide a limited variety of outdoor recreation opportunities and to protect the park's natural and recreational environments. Protection Objective 5.0 OBJECTIVES 5.1 Originally, Port Bruce Provincial Park was a highway picnic area administered by the former Department of Highways. It was transferred to then Department of Lands and Forests (now Ministry of Natural Resources) in 1958 on the premise that swimrning and picnicking were more the mandate of the latter. Initially, giving the area provincial park status was seen as the way of continuing to provide local area residents with a public beach. The Port Bruce Provincial Park beach occupies a portion of the Lake Erie shoreline. Apart from having a good swimming beach, the park contains insufficient land base, no significant natural or historical features, and no management issues that would appear to necessarily warrant continued designation and protection under the Provincial Parks Act. The park's status may be reviewed and management and operational alternatives may be explored. be: To protect the natural beach. The protection objective wi This 5.21 hectare park was first regulated under the Provincial Parks Act in 1974 (Ontario Regulation 451/74) and later amended in 1975 and 1980 (Ontario Regulation 131/75 and 821/80, respectively). 2.0 SUMMARY OF SIGNIFICANT ISSUES There are few significant issues facing Port Bruce Provincial Park. In many respects the park functions as municipal or regional open space, serving the needs of area residents and tourists alike. outdoor low to be: To provide Provincial Park recreation opportunities for moderate intensity day use. 5.2 Recreation Objective The recreation objective wi Ontario Parks and the Ministry of Natural Resources will continue to evaluate the park's contribution to, and status within, the Ontario Provincial Parks system and may explore alternative means of management and operation. Port Bruce Provincial Park will provide opportunities for swimming, picnicking, sunbathing and playing areas for group activities and sports. 1 A number of encroachments have been identified within the regulated park boundary. Ontario Parks will pursue satisfactory resolution of these encroachments. E 80 o 160 Kilometers s w N Legend '" Port Bruce. . ProYlnelal Parks ,/",,/Southwestem Zone Boundary NRoads Regional Setting Port Bruce Provincial Park W*E S N 40 Metres 20 20 o -¿¿·:.·::.::::·::.::/:/.::/::/:::.:::/::<:::)::.::::I 1.85 ha.f¡;'.;'i·:: ""~~'::'::: ::::,:1 3.36 ha. 0 ~~.j 5.21 ha. Land Water Total AREA: PARK BOUNDARY PORT BRUCE PROVINCIAL PARK - CD 2! - I/J 'S;: CD oJ Block "H" Registered Plan No. 55 --- Block "B" In the implementation of the approved Interim Management Statement, Ontario Parks may pursue opportunities for partnerships involving other agencies and groups. Park development, operations and resource stewardship will be contingent upon the availability of funding and unforeseeable changes in priorities or policy. Funding may be derived from a variety of sources, including corporate sponsorships and donations. Implementation of the management plan and operation of the park will meet the requirements of the Environmental Assessment Act, Provincial Par~s_ Act and other pertinent legislation. 6.0 BOUNDARY The boundary for the provincial park is shown on Figure 1. Of the total park area (5.21 hectares) the parcels north and south of Imperial Road (formerly Highway No. 73) make up 0.95 and 0.90 hectares, respectively. The balance of 3.36 hectares is a water boundary extending 91.44 metres offshore from the high water mark (as established by survey in August 1949). The control of drifting beach sands may be addressed through (a) the establishment of areas of natural regeneration and/or (b) the planting of indigenous species of dune grasses and shrubs. Appropriate signs or exclosures may be installed to support either option. In conjunction with the above, one or more boardwalks or walkways may be installed to accommodate pedestrian access to and from the beach. local partners will be permitted to plant indigenous species as per a vegetation planting plan ¡:¡pproved by Ontario Parks. Emphasis will be placed on delineating the park boundary, restoration of natural areas (i.e., fordune), and site specific landscaping. Except for the purpose of maintenance or emergencies, vehicles will not be permitted on the beach or foredune. Natural Resources Stewardship 8.1 The park boundary was resurveyed in the spring of 1999, resulting in the detection of a number of encroachments. Unauthorized occupations or uses will be addressed in an appropriate manner. The range of options for resolving encroachments includes, but is not limited to: · site value land (including or market disposition removal by occupant restoration as required); short-term to long term fair rental or lease; fair market exchange; value · · · · · Minor park boundary amendments will be undertaken to address localized issues (e.g., access) as required. A suitable combination of posts, signs and/or hedges and trees will be used to delineate the park boundary. · The park's contribution to and status within the Ontario Provincial Parks system may be reviewed. Any decision to deregulate and/or transfer ownership of the park would entail an amendment to the Avlmer District Land Use Guidelines. Partnerships and a range of other options may be explored for future management and operation of part or all of the park lands. 8.2 Recreational Activities Traditional day use activities in keeping with Ontario Parks' policy will be permitted. Camping will not be permitted. A surfaced sport/play court will be permitted (refer to Proposed Development). · · · be zoned entirely 7.0 ZONING Port Bruce Provincial Park wi as development zone. 8.3 Existing and Proposed Development Existina · Existing development consists of washrooms, change house, food service concession, cottage and parking lot. · A food services concession will continue to be permitted in accordance with Ontario Parks' pOlicies and procedures. 4 8.0 iNTERIM MANAGEMENT GUIDELINES Unless otherwise noted, the management policies for Recreation class parks, presented in Ontario Provincial Parks: Plannina an_d Manaaement Policies will apply to this site. -------- --- AREA TO BE RESTORED WITH TOPSOIL AND GRASS 15.2 Metres - ,,,... '"' = " W+E S N --- ARE A 9 E A C H '-MPE-RI ----- -- --=-=- ~-~-=::~~--~---'-- AL-rOA-Õ--- ----.--------------------- ~-- " '"' 00 ----- ---- --- -------------------- 00000 o 0 " " 0 0 Ç£?- _"CHA>(;(t<OU~TO \... _",,_,c- - - ~~~o:~O . - . --'-"<-''''''----] - r -'" -- I ~ê:~------ ~ ~~ I¡O~ L- 0 0 o 0 lfÞJ'0sW)Ø " 0 ~~_O__"_~-------- "--~~ \'\ \ , o \ \~\ /" \ \c<\ ¿/ - 0\ \ \ L .,4t 0\ ~~-\ LOCATION OF o -tf/' 0 - SPORTS/PLAY COURT ~<>:=."/ "- 4"/ ..______< \"'\\ / .-_ 0 \..... '""'" / ---- 0 .,,~ - - / /-------- 0 \' <" - - ------- \ <" ------ ~ . \;: \ \ \ \ \ \ \ \ \ \ \ , o 0 0 " 0 000 o q( 00 o PARKING o , .- [l)GE or PA\I£I!OI~ . ~ 0 0,--0 o 0 ~ g . . =~, mŒ . x O1SilKGWAStlROOMS TO "'''..~''''''-"..,,=~ / , BUS H , , lOCAlION-or:NEW !Ud.E¡ro.m.EAIIOrtANDIC,\P WAst<IIOOiI fAClUTV BUS H SITE PLAN PORT BRUCE PROVINCIAL PARK Provincial Park were printed; 166 copies were direct mailed on June 8, 1999 and the balance were made available for pick up at oullets within the community of Port Bruce. An open house was. scheduled for June 19, 1999 at the Port Bruce Sunday School Hall and was attended by 68 persons. The public submitted over 110 survey forms or comments from other sources. Comments were entertained over a 45-day period. All comments were taken into consideration in the preparation of the final Interim Management Statement. The approved Interim Manageme~t Statement was publicly released in early August 1999. Copies of pertinent background information and the approved Interim Management Statement will be kept on file at Port Burwell Provincial Park. · · · · · · ProDosed · Ontario Parks will washroom to replace vault toilets. · Parking lot access will be limited to two entrances/exits on the north side of Imperial Road to prevent indiscriminate parking and improve public safety. · A surfaced sport/play court will be permitted in the park (see Site Plan) subject to the proponent's (a) guarantee of full external sponsorship, (b) submission of site plans acceptable to Ontario Parks, (c) agreement to maintain the court. The sport/play court may be reassessed and removed at the discretion of Ontario Parks should issues of insufficient use, public safety, vandalism and/or lack of upkeep arise. Court lighting will not be permitted. · The west end of the parking lot will be restored with topsoil and grass. · Landscaping projects will not include planters and benches, however, additional picnic tables may be provided as required. new aging construct a the existing 10.0 SOURCES/REFERENCES The principal references used in the preparation of this Interim Management Statement included: Av/mer District, Ontario Ministry of Natural Resources. Ontario Provincial Parks P/annina and Manaaement Policies. Toronto: Parks and Natural Heritage Policy Branch, 1992. Resources. Aylmer Ministry of Natural Land US(LGuidelines. Ontario District 1983. Ontario Ministry of Naturai Resources. Park Policy, Procedure and Bulletin PM 11.02.01, ·Preparation Interim Management Statements", Park Operations Branch, 1994. of Provincial or Rayburn, Alan Place Names of Ontario. University of Toronto Press, Toronto, 1997. be and 8.4 Client Services No natural heritage education programs wi' be provided. Basic information on the park will be provided through various Ontario Parks' printed media and Web site. Any research will be conducted by, authorized by, Ontario Parks. Research projects will be administered on the basis of park policy directive PM 2.45 (Research Activities in Provincia/ Parks) and must meet all requirements under applicable provincial and federal legislation. Approved research activities must consistent with Ontario Parks' Research Information Strategy. · · 8.5 Research · · · Lone Scott, David E. Ontario Place Names. Pine Publishing, Edmonton, 1997. Southwestern Zone, Ontario Parks. Port Bruce Provincial Park Preliminarv Interim_Ml!Ilaaement Statement. London, 1999. 6 9.0 SUMMARY OF PUBLIC CONSULTATION A notice of invitation for the public to participate in a process to develop an Interim Management Statement for Port Bruce Provincial Park was printed in the May 1999 issue of the Port Bruce Newsletter. In excess of 300 copies of a Preliminary Management Plan and survey for Port Bruce · · In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To The County of Elgin Mark G. McDonald Administrator/Clerk FOR IMMEDIATE RELEASE Angust 18, 1999 (Version franeaise di'ponible) MAJOR MILLENNIUM EXHIBITION SET To TOUR ONTARIO NEXT YEAR Navette Temps ZOOO Sudbury - Plans are under way for the Ontario TimeShip 2000, a major exhibition that will invite Ontarians and tourists to explore all the dimensions of time through live presentations, a multi-media theatre show, experiments and a showoase of artifacts. Science North today released the criteria communities wìl\ need to meet to host the province's travelling millennium exhibition next year, "- As part of Ontario 2000, the province's overall program to conu:nemorate the millennium, the exhibition is being produced by a consortium composed of Science North, the Ontario Soience Centre and the Royal Ontario Museum. "This world-class exhibition is expeoted to attract an estimated one mìl1ion visitors," said Jim Marehbank, Chief Exeoutive Officer of Science North: "Visitors to the Ontario TimeShip 2000 will view more than 30 exhibits, including such rare objects as early Greek water-elooks, and a 4.5 billion- year-old meteorite. There will even be a transporter room with a computer program that wil1 depiot what a child might look like in the future," said Mr. Marohbank. Ontario TimeShip 2000 is scheduled to tour between May and October 2000, in up to 20 communities selected for their ability to host the exhibition. Host criteria packages are being sent to all municipalities, local service boards and First Naticms in the province. The application deadline is September 30, 1999, with the tour scheduled to be fmalized by the end of October. "1 am delighted that the government has invested in three of Ontario's internationally renowned attractions to produce this major exhibition for Ontarians to celebrate the milleDIiium," said Helen Jo1ms, Minister of Citizenship, Culture and Recreation. "Ontario TimeShip 2000 is a premier exhibition which will excite and instil a sense of pride amongst all Ontarians. Visitors will have a lasting experience to mark the dawn of the new millennium." Science North has established a hotline to respond to inquiries about Ontario TimeShip 2000 at (70S) 522-3701, extension 360. SCIENCE~~Þ~SClENCE NOR'rH ilQ~~NORD " OnQriøS~ien~Ctnt/"e C'omlrcde.sscienœsd~J'OntDrio "~'I'"'Y"'''''''''''''r~;!)O/ll''Q"W'¡. \IJ\~Ió",¡,\,.,I'~IIW'I,".....6Ir)~!QIJi\ -30- Ministry of Citizenship, Culture & Recreation Ontario 2000 Neil Beaud¡y 416-314-7208 q+ Media contac1s; Science North Jim Marohbank Chief Executive Officer 705-522-3701 ext.206 It ROM R01f...t. ONTAl1.10 MWI!tJM Mv~nO¥^tDCVON~OO ® Ontario AUG-25-99 WED 03:52 PM AMO FAX NO, 416 97 6191 p, 0 /' ~~r\ Association of ,,i. J. ; Municipalities '. I~ t" J I..., of Ontario SENT VIA FAX (519-633- 7661) August 20, 1999 Warden Rien Vanbrenk County of Elgin 450 Sunset Drive S1. Thomas, ON N5R 5V1 Dear Warden Vanbrenk: Thank you for your resolution concerning the maintenance and use of drainage ditches, A the February 1999 ROMA Conference, (ROMA Resolution # 99-10 Drainage Maintenance Programs and # 99-11 Agricultural Tile Drain Installation Act) were endorsed. The Association will ask the ROMA Caucus to consider this matter at their September 1999 meeting in the context of their resolutions. Subsequently the matter will be brought forward for AMO Board consideration in October 1999. Thank you for your continued interest and support. Yours truly, ¡? (¡~~ - Pat Vanini Director of Policy and Government Relations Attachment q{ --.-...... ....... . . .. M'___... . . .". ·__"'''M' ---". 393 University Ave., Suite 1701 Toronlo, ON M5G 1EG 101: (416) 971-9856 . fax: (416) 971-6191 . email: amo@amo.lTJunicom.com .---- 02 P 819 418 97 FAX NO, AMO WED 03:53 PM AUG-25-99 99-10 Elgin West From: Municipality of ):~t~;~(~·~¡;tÒi0i:\i.t:\;':'S~' ~:'.î .t~~·:~; f.-1t\\·~'t;'>·f ; ;~,¡ ;~,~·..t~ . , I ,'.",,' '",;.' " :'.~, ',..'~ ',~.; #j~~t"\i ,'·¡.""~f~' .\. ·'!·..,:,i.,!.·¡ , Dft¡¡;;åg~:Mätntên:Jince Programs ":\~:r~' .:¡~~~':~' ""~'\::,;'.t.~?JÎ~nI.{~· f . ¡ WHEREAS OMAFRA has taken a very dedicated approach to encouraging municipalities to establish drainage maintenance programs and employing qualified Drainage Superintendents in an attempt to promote and maintain agricultural land for the production of food in the Province of Ontario; WHEREAS maintenance grants promote the uniform application of the Drainage Act in Ontario and eliminates in most cases the use of expensive engineering WHEREAS drainage is critical to efficient use of agricultural land and OMAFRA, the loca municipalities and landowners have invested large sums of money in constructing new drains and maintaining existing drains in order to utilize lands to their full potential; WHEREAS it is of the upmost importance that the investments that have been made are not allowed to deteriorate and the continuation of drainage maintenance programs and the employment of qualified Drainage Superintendents is critical to ensure landowners are abl,e to operate viable farm operations; THEREFORE BE IT RESOLVED THAT the Provincial Government continue to provide adequate funding to OMAFRA for drainage maintenance programs and the employment of qualified Drainage Superintendents. ROMA Executive Recommendation J Non-Support 57 Annua - Support J 999 Re"o/ulion,' Meeting Recommendation ~ Non-Support 1999 Rural Support 03 P. 619 416 97 FAX NO. AMO 03:53 PM AUG-25-99 WED 99-11 .. Elgin ·;~~~~~~~¡:~i.~~ìJ~)~~t,;.:!~,&':...~;·' \.'I~, . ~~~~!.~~,~~-m~P\~!n Installati?,,~:,!,ct West From: Municipality of the prodûction of use of agricultural land and the efficient to WHEREAS drainage is critical lower cost food; of on-farm the cost WHEREAS the Tile Drainage Act provides for 10-year loans toward drainage systems at a reasonable interest rate WHEREAS the Municipality acts as the "Lender" in considering loan applications while the Province acts as the "Bank" in making the necessary funds available to the Municipality; WHEREAS a landowner wishing to use the program makes application to the Municipality for a loan THEREFORE BE IT RESOLVED THAT the Provincial government be request to continue supporting the administration of the Agricultural Tile Drain Installation Act and the Tile Drainage Act loans ROMA Executive Recommendation -/ /999 Resolutions Non-Support Section Annual Meeting Recommendation ./" Q'1 Non·Support , Support 1999 Rural Support Page BB2 p, 01/0 I"\.:)~U""ICIUn."II"'1 Municipalities of Ontario CLERK-Elgin Co 6191 -........r·C Cf~ 6 97 / 4 1 519 &33 7&&1 FAX NO ASSOCIATIon OF?-) AMO JUL-29-99 THU 05:22 PM EST B7/29/99 22:12:37 393 UnlllØl'OlIy Avenuo, Suìtð 1'r01 Toronto, ON M5G 1 E6 Tol: (418) 971-9858'fax; (416) 971.¡¡'91 8mBII: amo@amo.munlcom,c:Dm E!rt AI Members of Council 99/015 Alert Please ensure that copies of this are distributed to all July 29, 1999 Due Date mmediate Action For AMO Obtains Extension to Education Payment Municipalities will now have an additional 30 days or until August 31$', 1999 before payments to the Province are due for education amounts previously paid to school boards on behaif of municipalities. Issue Facts: Staff of the Ministry of Finance have confirmed that Minister Ernie Eves has approved an extension to the deadline for remittance of the March 31" and June 3011' school board payment amounts, to August 31$1, or 30 days following the mailing of final 1998 municipal tax bills, or 1999 interim tax bills, whichever is earlier. A regulation to this effect is expected shortly. AMO President Michael Power had requested an extension for all municipalities in a recent letter to the Finance Minister. Many municipalities have been prevented from issuing final 1998 or interim 1999 bills due to delays in regulations, delays in the release of information from the province's On-line Property Tax Analysis (OPTA) system, and problems in municipal software billing systems. Power noted that without an extension, many municipalities would experience further disruptions to normal cash flows, and incur increased operating costs due to lost interest revenue and borrowing costs. AMO's letter also requested that consideration be given to increasing the maximum allowable amount which municipalities can levy on an interim tax bill (from 50% to 90% of previous years' taxes), for capped classes in 1999, to mitigate any further affects on municipal cash flows. AMO's request to the Minister followed consuitation with the Municipal Finance Officers' Association and the Association of Municipal Managers, Clerks and Treasurers, to identify the extent of the problems being faced by municipalities. President Power commended the Finance Minister for recognizing that many municipalities have not been in a position to issue tax bills in a timely fashion, and that a July due date would have meant increased costs for many. It remains to be seen whether municipalities can complete the billings for this new extension given the data and software issues in order to avoid further disruptions in cash flows AMO will monitor municipal progress education amounts by remit to required and that Municipalities that issued tax biils by June 1 'I June 30lh are not affected by this extension. were Action: AMO is advised that this information will be communicated to municipalities In a letter from the Ministry of Municipal Affairs and Housing shortly. Details will also be provided on funding available to offset interest losses and administrative costs related to the rebilling process, as previously announced. AMO will publish this information on the MUNICOM network once it becomes available. Casey Brendon, Policy Advisor, Policy and. Government Relations at 41.6.ii!j'" - ~ V 9856 ex!. 341 or email: Cbrendon@amo,miicom.comw,jJ'" ~ ~. 1\3\):-- mOre information contact: For Page ElEI2 CLERI!-Elgin Co 1 519 033 7001 ASSOCIATION OF?-} EST 88/13/99 22:17:89 01101 Association of Municipalities of Ontario P 416 971 6191 ~/\, r¥r, FAX NO, AMO 02:23 PM AUG-13-99 FR ~ ff{vy/ß ()~(1?197'2;5'~-f'JJ2, Please ensure that copies of this are distributed to all Members of Councif 393 Unlvol1llty Avenue, Sullo 1701 Toronto, ON M5G 1~6 art AI (416) 971.985B· fox: (416) 971-6191 erno!l: ømo@amo.munlcom.c.om Tel 99/016 AMO REQUESTS FURTHER EXTENSION FOR EDUCATION PAYMENTS Alert 1999 August 13 For Immediate Action AMO has requested a further extension of the due date for education amounts payable to the province for those municipalities that are experiencing delays in issuing tax bills. Issue: Facts Municipalities have until August 31't to remit education amounts to the Province paid to school boards on their behalf, Many municipalities however, have experienced delays in issuing final 1998 tax bills and interim 1999 tax bills for commercial, industrial and multi-residential properties. The delays stem from problems in receiving 1999 billing information from the province's On-line Property Tax Analysis (OPTA) system, and problems in municipal software billing systems. AMO has requested that fOf those municipalities that have not issued tax bills by a date which would allow for collection of municipal property taxes prior to August 31 '" that the deadline for repayment of education amounts be extended to a date which is 30 days following the mailing of final 1998 or interim 1999 tax bills. Municipalities must allow for 21 days from the mailing date of tax notices before property taxes can be collected. Unless tax bills are issued by early August, municipalities will not be in a position to collect enough tax revenue to pay the education amounts requisitioned by the province by the end of August. Without this extension, municipalities that have not collected 1998 and 1999 property taxes from commercial, industrial and multi-residential property owners by the end of August, (because of deiays in issuing bills) will have to borrow funds to repay education amounts to the province, Delays in issuing tax bills have already cost municipalities millions of dollars in increased operating costs due to lost interest revenue and borrowing costs. AMO President Michael Power had previously requested the Minister of Finance grant an extension of the original July 31 st payment due date. This resulted in an extension to August 31", In seeking this further extension, Power stated that, while cognizant of the fact that the Province must meet its financial obligations, municipalities, for their part, are also extremely mindful of their need to comply with provincial regulations while striving not to incur further municipal costs that would adversely affect municipal budgets and ultimately the property tax payer. Action: To date, AMO has not feceived a response from the Ministry of Finance regarding a further extension, but will Inform members of any developments. AMO also continues to seek details on promised funding avaiiable to offset interest iosses and administrative costs related to the rebilling process, as previously announced, 341 Relations al416 971-9856 ex!, qq www.munioom.oom. Casey Brendon, Policy Advisor, Policy and Govemmen or email: cbfcndon@amo.mllnJoom.eöm This infonnation is available througi) AMO's MUNICOM network at For more information contact: Page BB2 01/02 P CLERK-Elgin Co 6191 416 971 1 519 633 7661 FAX NO. ASSOCIATION OF?-) AMO 03:22 PM EST BB/27/99 22:3B:19 AUG-27-99 FR Association of Municipalities of Ontario ¿ttt. 393 Uniwrsity Avenue, Suítl~ 1701 Toronlo, ON M5G 1 E6 T.I: (416) 971.9B56· fax: (416) ei1-e191 email;ømo@amo.munlr;oM.com j@ \, r; " ert AI Members of Council August 21, 1999 Alert·99/018 Please ensure that copies of this are distributed to all For Immediate Action AMO AChieves Flexibility on AmbUlance Extension 1999 notification deadline is to be extended The September 30 Issue Background The current legislation provides that a designated municipality must notify the:Þrovince by September 30, 1999 outlining who will be delivering the service (i.e., a contracted operåtor or the municipality itself). If they do not meet the September deadline, they will be in a default position which means that current operators will remain for a year. This would not give the municipålity the ability to design efficiencies or cost savings. \ On March 23, 1999, the Province, as part of its announcement of a new 50/50 cost sharing approach for ambulance, agreed to extend for one year the January 1, 2000 deadline for the transfer of the service. This was done to accommodate the additional time municipalities needed to receive and work with recently released provincial data and service standards. It also was to provide relief for those concerned with Y2K issues related to assumption on January 1, 2000. Unfortunately, the status of the September 30th deadline for the notification was not clarified in the announcement. As a result, municipalities did not know what was expected of them, or what the implications would be f they did, or did not meet the September deadline After numerous requests from AMO both before and after the election, the Province responded last Friday. In his letter to the CAO's of designated municipalities and operators, Deputy Minister Jeff Lozon advised that the government is intending to propose an amendment to the Ambulance Act to allow municipalities to select an operator during 2000. Designated municipalities will have to provide an adequate length of notice to the Ministry and current operatOl"s before they can assume the service, The province is silent on the length of notice, advising it will be confirmed in legislation ./2 0° Page 883 I::LERK-El'gin Co 1 519 633 7661 FAX NO, ASSOCIATION OF?-) AMO 03:22 PM EST 88/27/99 22:31:84 02/02 p, 6191 416 97 AUG-27-99 FR AMO Achieves Flexibifity on Ambulance Extension. 2/2 While flexibility has been gained, there is still some uncertainty since no one knows when the legislation will be introduced (the House reconvenes after Thanksgiving) or when it will be passed and what will be the length of notice. Until these become known, it is difficult for the Province to say when is the earliest or latest you can give notice under the proposed amendments. However, it is clear that the Province is giving designated municipalities the additional time and flexibility needed to prepare their business plans and undertake requests for proposals. Member Communication Alert and ambuiance on January 1, and inform the Minister of Health For those municipalities that want to assume the responsibility of 2000, they will still have to meet the current legislative requirement by September 30, 1999 who is going to deliver the service n addition to the extension announcement, MinisterWitmer advised that her Parliamentary Assistant, Dan Newman, will be the new Provincial Co-chair of the AMO/Ministry of Health Land Ambulance Implementation Steering Committee. Brian Coburn, the Parliamentary Assistant to the Minister of Municipal Affairs and Housing was also named to the Committee. Several municipa matters. purchasing the Committee to begin deliberating again this September, fundingloversight, inter-facility transfers, labour AMO is anxious for concerns, including provincial and dispatch must be addressed soon These announcements, in addition to the release of the call data CDs earlier this month indicate that the transition process is beginning to move forward again. AMO Action: AMO wi be working with Ministry of Health to ensure the needed flexibility. We wili also be requesting that all parties at passage of the government's amendments when they are introduced so that more certainty is brought to the transition process as soon as possible. AMO has already notified provincial officials of the need for an immediate meeting of the Land Ambulance Implementation Steering Committee that the legislation provides Queen's Park allow swift TI)i$ information is available through AMO's MUNICOM network at www.munlcom.com. Relations at (416) 971-9856 Jeff Fisher, Policy Advisor, Policy and Governmen ext.315 or em ail jfisher@amo.municom.com Lorna Ruder at 416-971-9856 )0 For more information contact: Transmission problems Page BB2 01/0 P CLERK-Elgin Co 619 416 971 1 519 633 7661 FAX NO, ASSOCIATIon OF?-) AMO 9 PM EST 15:21 SEP-OH9 TUE 03 B9/B7I99 22 £t1t. Association of Municipalities .. of Ontario f@ }^F¡I' 393 Universlly Avenue, Suite 1701 To",nlt>. ON M5G 1 E6 (416) 971-9856' fox, (416) 971-6191 ema,il: amo@tJ.lTlo.municom.com Tol ~rt AI Members of Council Please ensure that copies of this are distributed to all 7,1999 - 99/019 September Alert For Immediate Action in Proposing Changes to Ontario's Drive Clean Program Issue; Ontario's Drive Clean program for emissions' testing on trucks and heavy duty vehicles has been changed to incorporate a transition period which provides for flexibiiity in vehicle emission certificate registration and permit renewal dates AMO Successfu Background: In a recent letter to Environment Minister Tony Clement. AMO President Michael Power called for an extension of the September 30, 1999 compliance date along with exemption from the fees and PST to be charged to municipalities to meet the standards of the Drive Clean Program. AMO's request cited both the lack of available testing facilities, and the need for flexibility in timing of emissions testing and vehicle permit registration dates. The flexibiiity was required to avoid heavy duty vehicles from having to be tested twice for Drive Clean compliance in order to renew vehicle permits or meet safety inspection schedules. AMO had identified the need for ftexibility in the implementation of the program, particularly since delays in provincial approvals for the testing equipmfmt and shortages in equipment from suppliers had resulted In only 11 facilities province-wide having the' proper accreditation to perform emission testing. All heavy duty diesel vehicles in Ontario were supposed to have valid emissions testing certificates in place by September 30 of this year. According to a Ministry of Environment News Release issued September 3. owners of heavy duty diesel vehicles in Ontario must now have valid emissions certificates in place by January 15, 2000, instead of the previous September 30, 1999 deadline. This will allow vehicle owners including municipalities to renew vehicle permits after September 30, 1999 without a Drive Clean emissions certificate, provided that the certificate is obtained by the January 15, 2000 deadline. The transition period also applies to non-diesel vehicles (powered by gasoline. propane or natural gas) that are more than 3 model years old in the Greater Toronto Area and the Re'gion of Hamilton-Wentworth. to continue AMO Action While Friday's ann_ouncement contained no mention of changes to fee schedules or PST, AMO wi lobby to have these matters addressed In the ongoing review of the Drive Clean program This information Is available through AMO's MUNICOM network at www.munlcom.com. For more information contact: Jeff Fisher, Policy Advisor. Policy and Government Relations at (4'\6) 971-9856 ext.315 or email jfisher@amo.rnunicom.com Lorna Ruder at 416-971-9856 IO~ Transmission problems ~~~ ~~~ OntariO Hon. Chris Stockwell Minister L'hon. Chris Stockwell Ministère du Travail 400, avenue University 149 étage Toronto (Ontario) M7A 1T7 Tél: (416) 326-7600 Téléc: (416) 326-1449 Ministre Ministry of Labour 400 University Avenue 14th Floor Toronto ON M7 A 1T7 Tel: (416) 326-7600 Fax: (416) 326-1449 1999 Mrs. Sandra J Heffren Deputy Clerk County of Elgin 450 Sunset Drive st. Thomas, ontario N5R 5V1 AUO 2 3 Heffren This is to acknowledge receipt of your letter to the Honourable Flaherty, former Minister of Labour, in response to his request support from municipalities and other broader public sector stakeholders regarding actions taken by the ontario government respecting construction workers and contractors in Ontario and Quebec James for Dear Mrs As you may know, the Fairness is a Two-Wa street Act Construction Labour Mobility), 1999 (the Act) was passed on May 4, 1999 and proclaimed on May 22, 1999. Among other requirements, the Act prohibits the government of Ontario, prescribed agencies, boards, commissions and Crown corporations, and municipalities and other broader public sector bodies from awarding construction contracts to contractors from a designated jurisdiction. Quebec has been designated by regulation as a jurisdiction to which the Act applies matter and to advise the Thank you for taking the time to consider this Government of Ontario of your position JDj X99-01386 Telephone: (519) 631-9900 Fax: (519) 633'()468 1Y8 99 Edward Street SI. Thomas. Ontario N5P elgin st.thomas health unit 1999 Mrs. Treasurer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 August 23 Linda Veger Dear Mrs. Veger: Thomas Health Unit was once again prepared to fund 50% of County Funding ofElgin-St. In March, 1999, the Ministry of Health aunounced that it the cost of Health Units within the province. RE: its 1999 cash payments to the Health Unit. As you are aware the County of Elgin has been cash flowing the Elgin-St. Thomas Health Unit using the criteria established before the March announcement. 1999 the Ministry of Health began flowing 14, On July Therefore with your June payment you have met your 1999 contribution limit. The Ministry of Health, however, is using 1997 budget amounts to introduce its cash flow payments. This will prevent the Health Unit trom meeting its 1999 revenue proj ections. It is not known at this time if the Ministry will revise its cash flow based on 1999 budget amounts. keep the County updated on future developments. will I Respectfully, 1(~ /t>f ~ichae1 Carroll Acting Administrator MC:ke LONG POINT REGION CONSERVATION AUTHORITY R.R.#3· Simcoe· Ontario· N3Y 4K2 . Tel: (519) 428-4623· Fax: (519) 428-1520 . \999 ¡J\UG 2e¡ 1999 Honourable John Snobelen Minister of Natural Resources 22nd Floor, Mowat Block 900 Bay Street Toronto, Ontario M7A lL2 23, August .- ;~"é Dear Minister Snobelen: The Board of the Long Point Region Conservation Authority has considered a resolution passed by the County of Elgin on April 27, 1999 regarding fish habitat concerns and agricultural drainage. Several other municipalities within our watershed passed resolutions supporting that of Elgin County. Our Authority recognizes the need for furmers to be able to operate in an efficient way to produce their crops while maintaining the soil resources ofthe land. We also recognize the need to do whatever is possible to protect the fisheries resources of southern Ontario, including their habitats, fì:om both an economic and ecological perspective. These two sets of priorities are not mutually-exçlusive in the Authority's opinion. The following resolution was passed by the Board ofLPRCA on August 4, 1999 : "that the Authority encourage the Canada Dept. of Fisheries & Oceans and Ontario Ministry of Natural Resources to continue to work toward streamlining approvals for municipal drainage works, which address fish habitat concerns, and to provide additional funding, where necessary, to offset extra costs for such works associated with addressing fish habitat protection and enhancement needs" This resolution confirms the necessity for drainage projects to ensure the protection of fish habitat in their construction and/or maintenance, but also the necessity for priority to be given to allowing such work to be done in a timely fashion. Ontario's fisheries resources are a public resource and the resolution also supports the idea of public (special) funding of special measures to protect and enhance the habitats of our valuable fish species, as part of drainage projects. will work together with your federal government counterparts to We hope that you and your officials achieve a solution to this problem. Ø?-) J.1. Oliver General Manager / )O!J Gar Knutson, MP Toby Barrett, MPP Stephen Peters, MPP County of Brant -(I -, A member of the Conservation Ontario Network Bob Speller, MP John Finlay, MP Ernie Hardeman, MPP County of Elgin TownshiI' of Norwich cc: LONG POINT REGION CONSERVATION AUTHORITY R.R.#3' Simcoe' Ontario' N3Y 4K2 . Tel: (519) 428-4623 . Fax: (519) 428-1520 . if¡ì:\t .ít:i 'á~~ 1999 Honourable David Anderson Minister of Fisheries & Oceans Ottawa, Ontario KIA OE6 23, August Dear Minister Anderson: The Board of the Long Point Region Conservation Authority has considered a resolution passed by the County of Elgin on April 27, 1999 regarding fish habitat concerns and agricultural drainage. Several other municipalities within our watershed passed resolutions supporting that of Elgin County. Our Authority recognizes the need for farmers to be able to operate in an efficient way to produce their crops while maintaining the soil resources of the land. We also recognize the need to do whatever is possible to protect the fisheries resources of southern Ontario, including their habitats, from both an economic and ecological perspective. These two sets of priorities are not mutually-exclusive in the Authority's opinion. The following resolution was passed by the Board ofLPRCA on August 4 , 1999 : "that the Authority encourage the Canada Dept. of Fisheries & Oceans and Ontario Ministry of Natural Resources to continue to work toward streamlining approvals for municipal drainage works, which address fish habitat concerns, and to provide additional funding, where necessary, to offset extra costs for such works associated with addressing fish habitat protection and enhancement needs" This resolution confirms the necessity for drainage projects to ensure the protection of fish habitat in their construction and/or maintenance, but also the necessity for priority to be given to allowing such work to be done in a timely fashion. Ontario's fisheries resources are a public resource and the resolution also supports the idea of public (special) funding of special measures to protect and enhance the habitats of our valuable fish species, as part of drainage projects. with your Ontario provincial counterparts to will work together We hope that you and your officials achieve a solution to this problem s truly, ~ J.1. Oliver General Manager Gar Knutson, MP Toby Barrett, MPP Stephen Peters, MPP LDIÞ (1- A member ot the Conservation Ontario Network Bob Speller, MP John Finlay, MP Ernie Hardeman, MPP County ofElgin County of Brant Township of Norwich cc: ® Ontario Ne\Ns Release Communiqué Ministère des Affaires municipales et du Logement Ministry of Municipal Affairs and Housing For immediate release August 23, 1999 GILCHRIST ACTS TO PROTECT TAXPAYERS: FEWER MUNICIPAL POLITICIANS. IMPROVED LOCAL GOVERNMENT TORONTO - Municipal Affairs and Housing Minister Steve Gilchrist today announced action to reduce the number of politicians and improve local government in four regions, making it simpler, more efficient, and more accountable. His plan is intended to protect taxpayers in the Regional Municipalities of Haldimand-Norfolk, Hamilton-Wentworth, Ottawa-Carleton and Sudbury from the costs of large bureaucracy, increased red tape and inefficient municipal government. , "Despite a consensus in each region that municipal government has become too costly, too complex and too inefficient, nothing has happened," Gilchrist said. "That's why we're acting decisively to protect the interests of taxpayers." The government is giving residents of each region 90 days for local discussion and consultation about how to improve municipal government, Gilchrist said. During this 90- day period, Gilchrist will appoint a "special advisor" for each region. Each special advisor will spend 60 days consulting with local taxpayers, businesses and other key stakeholders, review municipal reform proposals, and submit a written report with recommendations to the minister immediately following the review. Once the recommendations are submitted, Cabinet will act. Gilchrist noted that in areas of the province where local government has already been streamlined, municipalities have reported total savings expected to benefit taxpayers by $220 million annually. "It's time that the people in Haldimand-Norfolk, Hamilton- Wentworth, Ottawa-Carleton and Sudbury enjoy similar savings that other areas have experienced," Gilchrist said. ./2 pointed out that: The Regional Chair of Ottawa-Carleton claims reform of municipal government can save taxpayers up to $60 million over three years- meaning savings of at least $200 on an average residential property tax bill. these regions, Gilchrist the case for change In To support . -2- In Haldimand-Norfolk, local taxpayers are so concerned about increasing taxes that two separate groups with membership totalling more than 9,000 have been formed to lobby for local government that is smaller and more efficient. · Municipal leaders in Hamilton-Wentworth have long agreed that government must be improved and made more efficient, but have been unable to agree on the best way to achjeve it. · The Sudbury Municipal Restructuring Association has stated publicly that the region is over-governed and predicts that restructuring could yield taxpayer savings of $9 million to $15 million a year. · "The case for change is clear," Gilchrist said. "Today's action is intended to ensure that local improvements to municipal government will take effect in time for the November 2000 municipal elections." Gilchrist continues to encourage municipal leaders in other regions to explore ways of benefitting taxpayers through lower taxes, improved services and smaller government. He urges them to send specific proposals to the Ontario government. -30- Policy Branch Paul Jones Local Government (416) 585-7270 nformation, please contact: Karen Vaux Minister's Office (416) 585-6932 For further Detailed backgrounders are attached Municipal Affairs and Housing's World Wide Website at Please visit the Ministry of http://www.mah.gov.on.ca IV! disponible en français Ce document est aussi ® Ontario Backgrounder Document d'information 1999 23, August rst The Ontario government is committed to easing the burden on local taxpayers by reducing the number, size and cost of municipal government across the province. Putting Taxpayers Fi These efforts have already reduced the number of Ontario's municipal governments by 28 per cent to 586 from 815. Restructurings to date will generate an estimated tax savings of more than $220 million annually. Current priorities Restructuring is long overdue in the regions of Haldimand-Norfolk, Hamilton- Wentworth, Ottawa-Carleton, and Sudbury and the government has decided that this is a top priority and that action will be taken. The regions of Niagara, Waterloo, Oxford County and the District of Muskoka are encouraged to bring forward locally developeä restructuring proposals. The Greater Toronto Services Board (GTSB) is reviewing a number of issues affecting the Greater Toronto Area and is required to complete its review by December 31,2000, and report on the results. Municipalities within counties and in northern Ontario and separated cities are encouraged to continue their restructuring initiatives, The process set out in the Municipal Act will be reviewed and improved. Changes made will enable municipalities to continue the restructuring process with support from the province. · · · · Processes money Ottawa-Carleton and Sudbury Building on the extensive work done to date, the Minister of Municipal Affairs and Housing has announced that after 90 days of local discussion and consultation, provincial action is planned to streamline, improve services and save taxpayers in these four regions. Haldimand-Norfolk, Hamilton-Wentworth During this 90-day period, a "special advisor" will be appointed for each region. These advisors will have a 60-day mandate to consult with local taxpayers, businesses and. other key stakeholders, review municipal restructuring proposals, and submit a written report with recommendations to the minister immediately following the review. ./2 -2- The special advisors will be asked to use a number of criteria in conducting their consultations and making their restructuring recommendations. These criteria would focus on ways to achieve: lower taxes enhanced or improved services a reduction in the number of municipal politicians less bureaucracy clear lines of responsibility and better accountability at the local level · · · · · The Ontario govemment intends to introduce legislation this fall to formalize and implement restructuring proposals for each region shortly after the recommendations are received from the respective special advisors. Subject to the approval of the Legislature, the necessary legislation would be in place prior to upcoming municipal elections in November 2000. to Other MUnicipalities The province is encouraging all municipalities to consider restructuring as a means generate tax savings and to create more streamlined and cost-effective local government. Within the GTA, there is currently an ongoing process to review the GTSB's powers membership and composition to be completed by December 31, 2000. Recommendations about the structure of municipal government in the GTA could flow from this review, with potential legislation as required, may be introduced in 2001. For the other four non-GTA regions - Niagara, Waterloo, Oxford County and the District of Muskoka, if locally-developed restructuring proposals meet specified provincial criteria, subject to approval by the Legislature, they could begin to be implemented through appropriate legislation as early as the end of this year. Municipalities within counties and in northern Ontario and separated cities are strongiy encouraged to continue their restructuring initiatives. The process set out by the Municipal Act will be reviewed and, subject to the approval by the Legislature, continued and improved if necessary. -30- Policy Branch D J ) Paul Jones Local Government (416) 585-7270 For further information, please contact: Karen Vaux Minister's Office (416) 585-6932 Cw) Ontario Backgrounder Document d'intormation Municipal Government: Lower Taxes and Greater Efficiency 1999 23 August Over the past three years, municipal efforts to increase efficiency, decrease bureaucracy and reduce the number of politicians across Ontario has resulted in saving taxpayers money, streamlining local government, and improving services. These initiatives are expected to save taxpayers more than $220 million. As of January 1999, the total number of municipalities has been reduced by 28 per cent and the total number of municipal politicians has dropped by 23 per cent to 3,527 from 4,586. Examples of Tax Savings The new City of Toronto has held the line on taxes, and has set a cumulative restructuring savings target of $150 million over three years (1998-2000). In fact, in a recent report, the city indicated that in 1998 and 1999 it will have already achieved a savings of $134 million. · 1998 and 1 The Municipality of Chatham-Kent came into effect on January anticipates annual savings at maturity of $11.4 million · The amalgamated single-tier County of Prince Edward - with the status of a city - came into effect on January 1, 1998 and anticipates annual savings at maturity of $1.36 million. · 2000, anticipates 1 come into effect on January The City of Kenora, which wi annual savings of $800,000. · 1, The Township of Lucan Biddulph, population 4,085, came into being on January 1999 and has projected annual savings at maturity of $222,500. · 1998 and 1 The Township of Sables-Spanish Rivers came into effect on July anticipates annual savings at maturity of $149,000. · 'I The Municipality of Huron Shores - with the status of a township - came into effect January 1, 1999 and has projected annual savings of $98,000 at maturity. ./2 · -2- Reducing Government throughout Ontario · 229 fewer municipalities - a 28 per cent reduction to 586 from 815 · 1,059 fewer politicians - a 23 per cent reduction in Ontario to 3,527 from 4,586 · when only restructured municipalities are taken into account, a 53 per cent reduction in politicians to 928 from 1,987. Restructuring Commissions In those municipalities where a commissioner was appointed in response to local govemment requests, the commissions have reduced a total of 35 former municipalities to just seven new ones - an 80 per cent reduction. -30- . For further information, please contact: . Karen Vaux Paul Jones Minister's Office Local Government Policy Branch (416) 585-6932 (416) 585-7270 V Backgrounder ® Ontario Document d'information August 23, 1999 The Case for Fewer Politicians and More Efficient Local Government Region Population Number of municipal politicians Haldimand-Norfolk 96,304 73 Hamilton-Wentworth 461,241 59 Ottawa-Carleton 742,307 84 Sudbury 161,945 54 Haldimand-Norfolk Haldimand-Norfolk Region has been the subject of a number of governance studies. The latest, a 1994 study that recommended the number of councillors be reduced by approximately 50 per cent and some responsibilities be transferred from the region to the municipalities, was opposed by councils. With a population of less than 100,000, Haldimand-Norfolk has seven municipal clerks, seven finance and tax departments and six fire departments. In Haldimand-Norfolk, local taxpayers are so concerned about increasing taxes that two separate groups have been formed to lobby for local government that is smaller and more efficient. One group, Concerned Business Taxpayers, representing 575 business owners, has urged municipalities to get involved in making government more efficient and economical. · · · · Hamilton-Wentworth A study commissioned by Hamilton-Wentworth Region released in March 1999 indicated that business taxpayers in the region were paying too much for the municipal services they receive. The Region has been reviewing its governance structure since early 1995, however, efforts have been unsuccessful in bringing forward workable proposals. The last four proposals to reform government in Hamilton-Wentworth did not receive the necessary support among local politicians to achieve consensus. ./2 · · · . -2- Ottawa-Carleton The issue of municipal reform has been debated in this region for over a decade. Virtually all member municipalities have passed resolutions asking the province to extend the Municipal Act reform powers to municipalities within the region. Both residents and the business groups alike have called on the province to take action because they too have recognized that there are significant cost savings to be found within the 3D-year old municipal structure. In 1998, the regions' municipalities set a November 12 deadline to come to a consensus on a reform model. The deadline came and went without a resolution · · · Sudbury The Greater Sudbury Chamber of Commerce announced in June that it would join forces with the Sudbury Municipal Restructuring Association to identify an alternative governance model for Sudbury Region. The association has stated publicly that the region is over-governed and predicts restructuring could yield taxpayer savings of $9 million to $15 million a year. Greater Sudbury Chamber of Commerce Executive Director, Debbi Nicholson, said, "Municipal taxpayers cannot continue to bear the burden of an over- governed administrative structure. Studies have shown there could be significant savings if we were to restructure our municipal/regional governments." Over the past 23 years, 22 motions regarding reform have been defeated by regional councillors. Media in the region are calling on the provincial government to oversee municipal reforms to save taxpayers money by reducing duplication and spending and delivering services more efficiently. · · · · -30- Policy Branch Paul Jones Local Government (416) 585-7270 ~ } nformation, please contact: Karen Vaux Minister's Office (416) 585-6932 For further Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 ~ Room 331 Main Legislative Building Queen's Park '. Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Toronto, Ontario M7A 1A4 1999 26, August ßll,l~~ ,i,,;\./ County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 THREE CENTURY CLUB and MAIN STREET ONTARIO Re: Colleagues: THREE CENTURY CLUB - Earlier this month the Honourable Helen Johns, Minister of Citizenship, Culture and Recreation announced the launch of the Three Century Club, an initiative of Ontario 2000, the Province's program to commemorate the millennium. The Three Century Club is designed to honour the province's most senior citizens, specifically those whose lives span the 19th, 20th and 21st centuries. Ontario residents born before January 1 st, 1900 will receive a specially designed certificate acknowledging their contribution to Ontario's growth, diversity and prosperity. Dear If you are aware of any individuals within your Municipality who should receive a Three Century Club certificate next year, please contact our office as we have the necessary application forms to be completed and returned to the Ontario 2000 Office by November 30th 1999. MAIN STREET ONTARIO - Each Municipality, First Nation, and local Services Board is eligible to submit one Main Street Ontario application which could focus on one millennium project or cover multiple projects/activities. Individuals or organizations with original millennium project ideas are encouraged to submit a proposal to their local Government for consideration as part of the local Government's overall application to the Province. The application process includes obtaining a written endorsement from the local M.P.P., for each projectlactivity included in the application. Our office welcomes any requests for letters of support. Applicants may propose projects to beautify their communities, promote tourism, celebrate cultural diversity, history, or achievements in Science and Technology. Matching funding of up to 50 cents per resident from a minimum of $1000.00 to a maximum of $350,000.00 will be provided through local Governments for one time community oriented projects between January 1st and December 31st, 2000. / !J I questions, do not Our office has copies of the application guides. If you have any further hesitate to contact us. We look forward to hearing from you lÞ I ) , ¿ ~:D~ \ 1_._--- --\1 ,~ --- '"="." -, ~D!II]r 'I ~"..,' f~-"", ·"'·"···'..{-:"·<'~·:"'i.L, :"'·j-"i"-"j)_') r'o ;, Ontano¡,.\". 't,N;·,.;.'> '''':'':''''¡:;'f';' \ ·,1 ;!~. ;':;¡ ¡ !:'.'I' ·¡U)JI,'.\(. ,'c,.", U 'ULJi' ->Y~:',¡:~: ;~/:;,1~t.¡;"''¡J ."fI. -II::," f!I~ !1'?,~~, , !,,'l:" . ,) SEP .2 M9 'Minlstère de 'Enviro'nnement ~¡r1istry ofthe Environment Mhlistre 135; avenue" St.:Clairo,uest -Buréau,tOQ~' Toronto ON , M4V 1Í"5 wwW:ene.gov;,C?n,ca West Minister 135, St.Clair Avenue Suite 100 Toronto ON M4V1 P5 www.e.ne.gov:on.ca 1999 Ms. Sandra}. ffeffren Depµty C1èrk Cüµnty of EIgìn ' 450 SunsetDrìve St. Thomas,OntariüN5RWl August 24, HefiÌ'en: Thankyüufüryüur1etter 6fJune 22,1999,ìnfürmìng meabüµt Cüuncì1'sendürsementüfthe Tüwnshìp üf!yendìnaga'sresülutìün askìngthegüvernmenttü implement a depüsìt-returrr systemthat wüu1d enable the greaterreuseòfbeverageco,ntaìners. ' . Dear Ms. Iapprecìatl:) yüur ìntetestìn theìmp1ement¡¡tìün.üf a depüsìt-returnsystemfür .b(;jverage cüntaìners ìn Ontario, asa way to, help ,üff-sêfmuoicìpal cüsts assücìate~ wìth Blue Böx I curbsìderecyclìng, My predecessör, Moister Ster1ìng, wertt thrüµgh 'a prücess üfcünsìderìng a wide range Ofüptìüns to, ìncreasewastedìversìün, müst üfwhichwer~pnJsentedìn arepo,rtby the RecyclìngCüUJ,J.cìl üf OntarìÖ (RCO)l¡¡styear. .. The RÇO.cünsulted with a widerangeüf experts üntheìssue üfwaste management roles and respüJ;1sìbilìtìes. . A depüsìì-têtum system was üne oftheüptìons presented ìn the repürt and cünsìdered carefully. Whìle we need to recüverasmany'.beverage cüntaìne,rs as pössìble; aparallel.cüllectìün systemìn the fürmo£.a depüsìt-œturn system lJ1~y cüllect mürecüntaì]J.ers, but even with an 85 per .cent return r¡¡te, the dìfference '.Yo,uldrepœsentless than 1per c,ent üfthe tütal waste stream. It wüuld mean Ontadü",as rJinnìn~ two, separate, but sìtÌ:1i1arprügrams (depüsfHetum and Blue Büx), whìch wüuld be very costlyfür cünsµmefsand taxpayers (the RCOfinal repürt(;jstìmates that ¡¡ depüsìt-retumsystemwüuld cöst$80.millìönperyear). We feel tha.tresüurcescan be better spentön effürts that ha>;e the gœate~twastedìversìon pütentìal such as ürganics (füüd and garden wastes, .etc.), whìch make up .an. estìmated 30. per cent üf the waste stream. .2 1 100% Recycled Chlorine FrE!e.·Made In C~nada Ms. Sandra J. Heffren Page 2. To address the opportunities in increasing waste diversion and ensuring our diversion programs, including the Blue Box program, are financially sustainable, the Government announced a Waste Diversion Plan in October 1998. The Plan calls for the establishment of a Waste Diversion Organization (WDO) to give municipalities the tools they need to expand and improve their Blue Box programs and to develop, implement and fund municipal initiatives to further increase waste diversion. These initiatives include working with municipalities to find efficiencies in Blue Box operations, increasing waste diversion through funding for centralized composting facilities, and the establishment of additional municipal household hazardous waste depots across the province. In 2000, it is intended that the Organization will introduce a program to help municipalities finance up to 50 per cent of Blue Box operating costs, and in the longer term, it will develop programs to increase the diversion of used tires, used oil, paint, and other household hazardous wastes. I look forward to the full implementation on this initiative, the goal of which is to sustain and grow the Blue Box program and develop other waste diversion initiatives, such as centralized compo sting, in order to increase the province's waste diversion rate and deal with other wastes which are harmful to the environment if disposed of improperly. We want to ensure that the Blue Box program, the most progressive and comprehensive curbside recycling system in North America, continues to be a cornerstone of our waste diversion efforts. Municipalities are key to the success of waste diversion in this province and it is our intention to provide municipalities with the tools, financial and otherwise, to ensure that together we can achieve our waste diversion goals for the benefit of the environment. I ask that you stay on course with us as we move forward with making the Waste Diversion Plan a reality. issues. and for your continued interest in these important Thank you, again, for your letter, Tony Clement Minister Mr. Stephen Peters, MPP Elgin-Middlesex-London c: f MIN99-64700 AGENDA 8:00 Registration and Coffee 9:00 WelcOlne and Introductory Remarks 9:30 Keynote Speaker Michael Adams Environics Research Group Ltd. 10:30 Morning Break 10:45 ConcUrrent Breakout Sessions: - Fiscal Fràmework 2000 - Get Energized: The Electricity Act -Off the Record: The Media and You - Negotiating the Change Highway - Business Continuity Planning 12:15 Lunch - "Foods of the World" 1: 15 Luncheon Speaker: The Honourable Steve Gilchrist Minister of Municipal Affairs and Housing 2: 15 Afternoon Break 2:30 Concurrent Breakout Sessions: - Get Energized: The Electricity Act - Negotiating the Change Highway - Legislative Potpourri - Social Housing Devolution - Provincial Roles in Land Use and Policy Planning 4:00 Conference Concludes KEYNOTE SPEAKER Michael Adams Environics Research Group Limited Michael Adams is one of Canada's leading market researchers. Since co-founding Environies in 1970, he has guided the [mn's growth rrom a two person consultancy to one of Canada's largest and most sophisticated research houses, with office affiliates in Canada, the United States and Europe. Mr. Adams' special expertise is the impact of social trends on public polic)' and corporate strategy. He has also published numerous articles and is a rrequent commentator on social and political trends in the print and broadcast media. Be sure to stop by and visit the public and private sector exhibitors at our Information Fair. The 1999 Southwestern Ontario Regional Conference A tremendous opportunity for you to learn, exchange infomlation and network with municipal and ministry staff You will also participate in breakout sessions designed to help you k~ep abreast of the key issues tàcing local government and build a successful bridge to the mil1ennium. Ministry of Municipal Affairs and Housing Annual Regional a-- Conference "Bridge to the Millennium" Friday November 26, 1999 London Convention Centre 300 York Street London, Ontario The Breakout Sessions Fiscal Framework 2000 (a.m. only) Issues surrounding local services realignment and the Community Reinvestment Fund continue to unfold. This session will look at the future direction of the changing financial relationship between municipalities and the province Get Energized: The Electricity Act· Are you ready? (a.m. and p.m.) From Sir Adam Beck to Bill 35 and beyond. Make sure you are aware of all your options. Qf! th~ Record! "he Media and You (a.m. only) As a high profile community leader, you come under a great deal of local scrutiny. Those who know life on both sides of the microphone will deliver useful advice on how to communicate your message successfully. Negotiating the Change Highway· You're in the driver's seat! (a.m. and p.m.) The status quo is no longer a safe harbour The path to excellence starts with a commitment to continuous improvement Business Continuity Planning· Beyond YlK ! (a.m. only) You are continually confronted with the likelihood of a crisis scenario...it could be something related to a winter storm, the loss of electricity, or when a municipal facility is shut down for an extended period of time. The cause doesn't matter - but the ability to maintain management control does! including Legislative Potpourri (p.m. only) A review and update of recentprovincial policy initiatives and legislative changes - the MunicipalAct, municipal finance, municipal elections and more. Social Housing Devolution of Administration to Municipalities (p.m. only) With the proposed devolution of Social Housing to the municipalities, this session gives you the opportunity to get answers to the following questions: What is the status of the agreement with the federal government on devolving their stock? Where do we stand with the enabling legislation? What is the province doing to assist ~'w How are municipalities getting "say for pay"? ~ devolution? u"""Ücipalities in getting ready? is the timetable for the proposed Provincial Roles in Land Use and Policy Planning (p.m. only) New era, new roles, new structure and new ideas. Bureau des services aux mwûcipalités - région du Sud-Ouest 659 Exeter Road, 2~ étage London ON N6E 11.3 (519) 873-4020 Télécopieur: (519) 873-4018 Sans ftais : 1 800265-4736 Mwûcipal Services· Office-Southwestern 659 Exeter Road, 2nd Floor London ON N6E 11.3 519/873-4020 Fax: 519/873,4018 Toll Free: 1-800-265-4736 ® Ontario Ontario Ministèredes Affaires municipales et du Logement Ministry of Municipal Affairs and Housing i~~~i 3 SEP 1999 September 3, 1999 ANNUAL MUNICIPAL CONFERENCE The CAO/Municipal Clerk-Treasurer RE: MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING To: I am pleased to provide you with the registration materials for our upcoming municipal conference - "Bridge to the Millennium" - Friday, November 26,1999 at the London Convention Centre. I would ask you to please share this information with Councii and staif in yot,'! friunìc¡pality off The attached registration materials outline the agenda, as well as information on the eight breakout sessions. We anticipate a great deal of interest in this year's Conference. We have established a cut date of Friday, October 22, 1999 for registration, so I encourage you to register at your earliest convenience. Space is This year we are offering a "Municipal Finance" workshop the day before our conference on November 25, 1999. We believe the topics are timely and will generate significant interest. limited so we encourage you to register early using the enclosed form When you determine the number of delegates from your municipality who wish to attend the conference, you may reserve registrations by faxing your registration form to our office at (519) 873-4018. Registration will be confirmed ONLY when payment has been received by our office. No refunds will be issued after October 22, 1999. Substitutions will be permitted. There are many parking options available in close proximity to the London Convention Centre. Parking is available at the London Convention Centre, the Galleria Mall and at the Hilton London for a daily fee. Parking is not included in your conference registration. If you require hotel accommodations, we have blocked a number of rooms at the Hilton London, 300 King Street, at a special conference rate of $99.00 exclusive of taxes. Please call the hotel at 1-800-210-9336 for reservations or (519) 439-1661 for general hotel information If you have any questions, please contact us at (519) 873-4020 or 1-800-265-4736 Sincerely, !l~ JJ Southwestern John Maddox Regional Manager (A) Municipal Services Office Attachments MAKE CHEQUE PAYABLE TO THE MINISTER OF FINANCE Full refund available only if cancelled by October 22nd. Substitution of delegates is permitted. Please send the completed form with the appropriate fee by October 22iul to: Ministry of Municipal Affairs and Housing Municipal Services Office - Southwestern 659 Exeter Road, 2nd Floor London ON N6E 1£3 Tel: (519) 873-4020 or 1-800-265-4736 Fax: (519) 873-4018 -. ~ ')J P.M. 6. Leg islative Potpou rri 7. Get Energized: The Electricity Act 8. Social Housing Devolution 9. Negotiating the Change Highway 10. Provincial Roles in Land Use and Policy Planning CONCURRENT SESSIONS: A.M. 1. Fiscal Framework 2000 2. Get Energized: The Electricity Act 3. Off the Record: The Media and You 4. Negotiating the Change Highway 5. Business Continuity Planning DELEGATE'S NAME SESSION CHOICE Position/Title Registration First Name Last Name (Circle your a.m. (Circle your p.m. Fee session preference) session preference) 1 2 3 4 5 6 7 8 9 10 $ 1 2 3 4 5 6 7 8 9 10 $ 1 2 3 4 5 6 7 8 9 10 $ 1 2 3 4 5 6 7 8 9 10 $ TOTAL $ Registration Fee (includes lunch): $84.11 + $5.89 GST = $90.00 Fax MUNICIPALITY ¡ORGANIZATION Telephone MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING "BRIDGE TO THE MILLENNIUM" CONFERENCE REGISTRATION FORM GST REG# R124668666 DUPliCATE THIS FORM: AS REQUIRED Please Joi.. Us For A FObd Farewell! Yes it's true......after 100 years of service, our friend and colleague, Kent Murray is finally going to tap the M.R.F. (Murray Retirement Fund) WHAT? The staff of the London MSO would like you to join us for a celebration of Kent's distinguished career in Municipal service. HOW? Tickets are 20.00 which includes a light buffet (served from 6:30 to 7:30) as well as a contribution towards a retirement gift (A New Municipal Eledions Ad) to be presented at 6:30. Cash bar will be available. Please RSVP by Odober 1" to John Maddox @ (519) 873-4020 or 1-800-265-4736. Please make cheques payable to John Maddox map) WHERE a. WHEN? Restaurant. 80 Brock Road South - Guelph (See October 21 1999 from 5:00 p.m. to 9:00 p.m. Aberfoyle Mill Thursd )3 and fOlWard c/o Ministry of Municipal Affairs and Housing 659 Exeter Road, London ON N6E 1 L3 ) Finance Worksho al Munici to 4:00 p.m.) London, Ontario 00 p.m. - 300 York Street, 1999 (1 Thursday, November 25, London Convention Centre This session is designed to assist elected officials and treasury department staff in understanding the complexities of municipal finance. including This "hands on" workshop will variety of topics Capital Budget Development Current Budget Development Capital and Current Budget Monitoring Municipal Accounting and Auditing Assessment of Financial Health CQver a o o o o o While this session is being offered in conjunction with our Regional Conference held on November 26, 1999, a separate registration, accompanied with a fee of $50.00 is required. Please use the bottom portion of this page as your registration form. be disappointed. Registration deadline Space is limited, so register early and don't i~ October 22, 199~~ Day, C.A. led by William "Bill" is being learning session This quality GST REG#R124668666 DUPLICATE THIS FORM AS REQUIRED Municipal Finance Workshop Registration Form Name: Title (for name badge) Organization: Municipality or Telephone: and break and materials Fax: which includes $50.00 ($46.73 + $3.27 GST) Please enclose fee of forward to Ministry of Municipal Affairs and Housing Municipal Services Office - Southwestern 659 Exeter Road, 2nd Floor London ON N6E lL3 Tel: (519) 873-4020 or 1-800-265-4736 Fax:: (519) 873-4018 (Please make cheque payable to the Minister of Finance) No refunds. Substitution of delegates is permitted Page BBZ 01 p CLERK-Elgin Co 619 416 97 1 519 633 7661 FAX NO. ASSOCIATIon OF?-) AMO 02:58 PM EST 16 13 SEP-03-99 FR B9/B3/99 ZZ ombined onferences February 20-23, 2000 Royal York Hotel, Toronto R OGR M A 1999 september 1 To the Councils and Staff of Ontario Municipalities: We are pleased to advise that plans for the 2000 Combined ROMA/OGRA Conferences are going well. The first mailing, including a preliminary program and information on booking accom- modation, is scheduled for September 24lh and should arrive in municipalities during the first week of October. We would like to take this opportunity to point out that OGRA and ROMA have NOT combined as organizations. The ROMA and OGRA conferences will be held during the same dates at the Royal York Hotel. and the programs will be integrated. But each organization will have its own Annual General Meeting and elections during the combined conferences. ROMA will continue to be the Rural Caucus of AMO, and OGRA will continue as the transportation voice for Ontario's municipalities. The program sessions will reflect the issues and interests of both organizations The delegates at the 1999 ROMA and OGRA Conferences directed that the two conferences be combined in the year 2000, and the ROMA Executive and OGRA Board of Directors are imple- menting that direction, The success of the combined conferences rests with our success in providing a program to meet the needs and expectations of both memberships, and your support of the conference by attending and participating in the program. If you have any questions or have any ideas for the 2000 Combined ROMAlOGRA Conferences please contact conference Manager Sheila Richardson (see below), or the undersigned. municipal conference of the millennium be able to join us for the first We hope you wi f. :!t.ttff.:J 8u.4-Oft President, OGRA 705-324-9450 ext. 270 c.lA1/d.t. c.\lt.lUII<t\+t. Chair, ROMA 705-752-3652 Ontario Good Roads Association . - clo 530 otto Road, Unit#2, Mississauga, ON L5T 2L5 (905) 795-2555 Fax: (905) 795-2660 Email: info@ogra.org ,/ IJ~ Association Rural Ontario Municipal Tel ROAD TOUR WESTERN HALF OF ELGIN COUNTY AUGUST 3,1999 AT 7:30 A.M. Aylmer Malahide Absent: Fred Wilson Dave Hartley Bayham Central Elgin South wold Dutton! Dunwich Dutton! Dunwich West Elgin County of Elgin Attendance: Bob Bartlett Joe Livingstone Roy Orchard Bob Patterson Fred Cameron Rick Jackson Clayton Watters A road tour of the western half of Elgin County was held. The tour was to review the infrastructure of upper and lower tier municipalities. This tour would shed light as to what practices other municipalities have had success or disappointments. The sharing of ideas was sought out for specific concerns was conducted as follows: Reviewed MTO's contract on Highway #4 with a hot mix overlay Reviewed local history of road and road improvements by the lower and upper tiers. Looked at recycled asphalt road. Inspected Woodplant Bridge, reviewed maintenance works and reviewed bridge report. Reviewed recent application of RAP from Highway 401 resurfacing project. Discussions of the up coming test (from Road 119 east 100 meters) application of double highfloat. Discussed maintenance and construction practices were loss of aggregate has occurred. Reviewed recent application of double highfloat and lawn restoration. Also viewed area were soft spot was repaired and methods to repair was discussed. Inspected paved sections from 20 south to Lawrence and discussed future capital projects. Pulverise, add Granular 'A', and double highfloat. Reviewed maintenance repairs to village. Discussed County gravel resurface practice, section from Lawrence to Road 14, will receive same treatment as other gravel roads. Discussed conditions of warning signs and private signs Reviewed shoulder grading operations. Page CIP recycling ¡)\p of 3 1 · · · · · · · · · · · · · · · Road 18; Road 20 North to Road 14 Road 18; Wood plant Road to Road 20 North Road 18; Highway 4 to Wood plant Road Wood plant Road 18 to 18to Road 4 to Road The Road Tour Road 20; North Settlement Rõad 14; Road Road 9 Reviewed recent application of double highfloat. Reviewed areas were RC 30 would be applied. Inspected Celtic Bridge reviewed maintenance works and bridge report. Viewed recent application of hot mix and gave brief history on road section. Reviewed section and gave a brief history. Showed areas were soft spots were repaired. Inspected expansion joints on bridge and explained new joint to be installed in near future. Reviewed areas were rap was placed from West Lome. Inspected recent shoulder application of RAPI discussed remedial works. Looked at sharp curves at accident record. ROAD TOUR WESTERN HALF OF ELGIN COUNTY · · · Road 9; Road 14 to Willey Road Willey Road I Celtic Line Road 8 Road 8 to Road 9 · · · · · · Road 9; Road 8 to Road 5 Road 5 from Thames River to Road 2 Road 2 from Road 5 to Road 76 railway crossing and excessive Updated cold in place recycling procedures. Talked about different culvert replacement procedures Inspected Carroll Bridge reviewed bridge reports, maintenance works. · · · · to Road 76 from Road 2 Carroll Line Carroll Bridge Discussed history of section Reviewed recent highfloat road. Discussed application of roadside safety requirements. · · · to Road 9 from Road 76 Road 103 Road 103 from Road 9 to Road 6 Road 6 from to Road 7 03 1 Road Discussed history of section including road construction and hydro line manoeuvres. Provided history on road section which included the procedures for reconstruction. Reviewed recent paving in Rodney. Talked about condition of road from Rodney to Road 3. The need to remove raised asphalt bumps. Toured marina sit and remarked on the extensive changes over the last five years. Reviewed pavement condition · · · · · · to Road 7 from Road 6 north 1 mile 103; Road 9 Marina Road Lake Inspected Lakeview West Culvert and reviewed culvert report, maintenance works. Reviewed history of repairs. Inspected recent application of recycled asphalt on road. · · · · Road 3; Road 103 to Dunborough Road Dunborough Road to Lakview Line Coyne Road from Lakeview Line to Road 3 products top of Discussed proposed application of highfloat on 1 OOmm of rap. Reviewed road and gravel shoulder condition Discussed shoulder grading operations. ;J1 Page 2 of 3 · · · Road 3; Coyne Road to Road 8 Road 20 to from Road 16 to Bush Line Bush Line! Boxall Road Road 20 I Coon Road I Munro Line! Middle River Road! Fulton Bridge Line! Fruit Ridge Line Returned to County Garage ROAD TOUR WESTERN HALF OF ELGIN COUNTY Reviewed recent paving operations and the use of glass grid. Discussed installation of roadside tiles, shoulder grading operations. Discussed installing of stop lines at Burwell Corners! drove the area were stopping occurs and upon further review (recent policy and accidents) determined stop lines are not required. Reviewed Spicers Curve. · · · to Road 8 to Road 8; Road 3 Road 16 Road 16 Road 20 Reviewed culvert extension on Middle River Road Reviewed bridge repairs on Fulton Bridge Discussed road repairs and history on Fulton Bridge Line. · · NOTE: The next Road Tour wili be of th.e Eastern Half of Elgin County on Thursda September 2, 1999 at 7:30 a.m. COW pi Page 3 of 3 ROAD TOUR EASTERN HALF OF ELGIN COUNTY SEPTEMBER 2,1999 AT 7:30 A.M. Aylmer Ma/ahide South wold Absent: Fred Wilson Dave Hartley Scott Wooley Bayham Central Elgin Dutton/Dunwich Duttonl Dunwich West Elgin County of Elgin Attendance: Bob Bartlett Lloyd Perrin Bob Patterson Fred Cameron Rick Jackson Clayton Watters A road tour of the eastern half of Elgin County was held. The tour was to review the infrastructure of upper and lower tier muhicipalities. This tour would shed light as to what practices other municipalities have had success or disappointments. The sharing of ideas was sought out for specific concerns was conducted as follows: The Road Tour Reviewed present road condition and some action required. Reviewed local history of road and road improvements by the County. Looked at recent resurfacing project and the widening to the curves, also the near elimination of maintenance on remedial · · Road 4 to Road 27 Road 27; Road 4 to Road 20 Road 20; Road 27 to Bridge Street curves. Discussed intersection of Roads 20 and 21with the perceived lack of sight distance. Additional information is required and will be completed on the long weekend in September 1999. Discussed recent improvement to S1. Joseph Street Hill and also the condition of the road before improvements. Reviewed Lake Road with the recent reconstruction between Yarmouth Centre Road and Road 23. These sections were completed with two different aggregate · · · · to Road 23; Colborne Street to Road 24 Road 24; Road 23 Road 73 sources. Also viewed areas were lake bank is near roadway. Reviewed tree trimming and brushing operations last winter by brush hog. Inspected paved sections on County and Malahide roads. Discussed history of Port Bruce in relation to road and drainage works. Discussed recent bridge rehabilitation at Port Bruce Bridge. Discussed recent rehabilitation of County Road. Cold-in- place recycling and topcoat of hot mix. Also discussed the safety improvements to safety systems and the installation of reguired systems. /)9 of 4 1 Page · · · · · · Port Bruce Road 73; Road 24 to Calton Line ROAD TOUR EASTERN HALF OF ELGIN COUNTY Inspected Hacienda Line Culvert, reviewed culvert reports, maintenance works and a brief history of dam failure that led to the replacement of Silver Creek Culvert (County Road 42) Reviewed cold-in-place recycling and topcoat of hot mix. Also discussed intersection of Roads 45/73 · · · Road. Reviewed Malahide road reconstruction. to Anger Reviewed recent upgrades to Cooks Bridge, Philmore Bridge and roadway. Discussed improvements required from Road #38 to Cooks Bridge (i.e., water, sand and structurally deficient road.) Reviewed upgrades to road and a brief history to alignment to Cooks Bridge. Reviewed road with its many curves and hills. Discussed recent improvements to Calton Bridge. Also discussed creek location at two spots near road and improvements required. Reviewed recent culvert replacements one by conventional methods and one with a culvert reline. Reviewed mailbox near Road 19. · · · · · Reviewed recent reconstruction · · Calton Line; Road 73 Hacienda Road to Road 45 Road 45; Hacienda Road to Road 73 to Bradley Creel Line Bradley Creek; Road 73 to Hacienda Road Hacienda Road to Chalet Line to Anger Road to John Wise Line to Road 43 Road 43; John Wise Line to Road 38 to to Road 38 ; West of Road 19 , Road 43 Road 45 Road 45 Calton to road Inspected recent road improvements. Discussed the moving of garbage containers from allowance. Discussed recent upgrades to Bayham · · · Discussed required and to roadway. Discussed history of road Discussed recent improvements to road along with required improvements in Vienna. Reviewed lower and upper tier roads in Port Burwel Also viewed harbour dredging. Provided history on road section, which included erosion rates and remedial actions for slope stabilisation. Viewed berm removal along section. Reviewed recent gravel and highfloat project from Tunnel Line to Road 45. Discussed history of road and tree trimming I brushing operations with brush hog. Discussed maintenance requirements along north section. roads. · mprovements to Vienna North Bridge · · · Road 19; Road 45 Light Line Old Mill Line I Centre Road I Light Line Road 19; Light Line to Road 41 Road 41 Road 19; Road 41 to Road 50 Port Burwel to · · Road 42; Road 50 to Road 55 /jD Page 2 of 4 · · Road 55; Road 42 to Road 38 ROAD TOUR EASTERN HALF OF ELGIN COUNTY Gave oVèrview on road section · Reviewed capital improvements north and south of Straffordville. Discussed capital improvements after sewage projects are completed in Village in 2000. Discussed recent improvements at Springcreek Culvert, which included roadside safety. Reviewed recent proposal for development. Discussed recent improvements at Knotts Mill Bridge and North Hill. Reviewed roads with and roads without improvements. Inspected Somers Road Bridge reviewed bridge report, maintenance works and a brief history. Discussed improvements to road, bridge and culverts. Reviewed road reconstruction and how it shortens the life of the trees on the old road allowance. Reviewed original highfloat road in Bayham · · · · · · Road 38; Road 55 to Toll Gate Road Toll Gate Road to Jackson Line to Road 19 Road 19; Jackson Line to Maple Grove Line to Road 38. Road 38; Road 19 to Richmond. Richmond Road 46; Road 38 to Best Li ne · · · · Best Line from Road to Somers Road to Pressey Road to Pigram Road. Road 52 to Road 46 ; Pigram Road 39. Reviewed recent improvements by lower tiers and intersection at Brownsville Road. Reviewed improvements by base and top lift of hot mix on Road 48 and cold-in-place recycling and topcoat of hot mix on Road 47. the · · Road 52 to to Road 54; Road 48. Road 48 to Road 47 Road 37 Reviewed and discussed improvements to road including peat areas. The peat areas received filter cloth with the addition of a gravel reinforcing membrane. Reviewed improvements made by Ministry of Transportation of Ontario. Discussed improvements at Lyons with addition of gravel and hot mix. Visually reviewed top layer of aggregate for the recent highfloat section and commented on different procedures by County and lower tiers. Discussed improvements by cold-in-place recycling and top layer of hot mix. Reviewed upcoming improvements for road, which includes the relocation of one hydro pole. Discussed improvements on recent section transferred from Middlesex County to Elgin County. Reviewed roads with complete and near complete improvements. · · · · · · · Reviewed roads noting completed improvements. Inspected Browers Line Bridge and South dale Line Bridge, reviewed bridge report, maintenance works and a brief history of recent improvements to Southdale Line Bridge which detailed why bridge washing is im~ortant. (31 Page 3 of 4 · · to Road 73; Road 37 to Road 48 Road 48; Road 73 to Road 74. Road 34; Road 74 to Yarmouth Centre Road Road 34 to Yarmouth Centre Road to Edgware Road to Road 74 Road 74 to Powers Road to Browers Line to Hobson Road to Southdale Line to Road 36 Road 48 to Road 37; Road 47 Road 73 Road 74; Road 37. Road 37 in Belmont ROAD TOUR EASTERN HALF OF ELGIN COUNTY Reviewed roads with complete and near completed improvements. . lRoad36 to Fruit Ridge Line to County Garage. Municipality of Bayham office The next Road Superintendent's meeting will be at on Wednesdav October 6. 1999 at 1:30 p.m. NOTE: CDW /]) Page 4 of 4 Elgin-St. Thomas Archives Association c/o POB 34, Sparta, Ontario ""-''''--'''''-''''"~'''"",."",..,,,,~...,. ~'r"'"'.r\"",~ NOL 2HO 1~,1'·'., ',.. _ .", ,'. (". .-" ~ ~L¿í:\f;' ~:, (¡'\f U; \1,- -"I)'>IHâi ifLðJ.eGva~~ ~ July 26, 1999. ~"J ',;'i/J ~ JlJl 271~W arden, y of Elgin t![~æ1'f tl.r ¡:!J!11ìI 45 nset Drive, \\i~~1'r.1r"~~ f!iffi¥i~ St. Thomas, Ontario ,.~:;';"4~l':~ '%",~ .. """,",,,,,,,,"" ~--~ N5R 5V1 Thank you very much for your assistance thus far. It has been arranged that the the Archivist of Perth County speak to our Board and the Councils of Elgin and St. Thomas on September 28th, 1999. The meeting will be held at 7 p.m. in the Lunch Lounge of the County Building. Please encourage as many of your as possible of your Council as to attend. We would appreciate knowing in advance how many plan to come. ~ trul~./ ohn M~~, President Elgin-St. Thomas Archives Association c.c. Mark G. McDonald (¡;{a.k y.v-i~;}!¡~ -;auéfr"d~ 7Z1Iv.l/þ /' "7" '1'''''' ~ 7 /33 Ministère des Richesses naturelles Ministry of Natural Resources ® Ontario ìi !¡ '¡' "XI·D, ,-!·t.~r·.< !.~ '. & Transfer Branch Science Development 300 Water Street. 3rd Floor, North Tower, Peterborough, Ontario K9HJ 8M5 1999 31 August Dear Head of Council, The Ministry of Natural Resources Rabies Research Unit will commence aerial baiting rural areas of southern Ontario on September 20, 1999 to immunize foxes against Arctic fox rabies. We indicated in our original notification on May 7, 1999, that we would forward a revised map as the dates of the aerial operation approaches. Please find enclosed a copy of the revised map for this baiting operation. The baits are squares made of an icing-sugar vanilla flavored, waxy substance measuring 3 x 3 x 1.5 cm. Enclosed in each green colored bait is a plastic blister-pack containing 1.8 millilitres of liquid ERA-BHK-21 vaccine. A label on the bait warns "Rabies Vaccine DO NOT EAT." The 24-hour telephone number of the Rabies Research Unit is also listed. on this aerial baiting operation, please do not hesitate to If you have any further questions call (705) 755-1551. .J/ive;/WJ77 Research Sincerely, (j~J C.D. MacInnes Coordinator, Rabies (705) 755-2270 ja1 c.c. County of Frontenac, County of Leeds & Grenville, County of Stormont, Dundas & Glengarry, Regional Municipality of Hamilton-Wentworth, Regional Municipality of Niagara, Regional Municipality of Haldimond-Norfolk /36 enclosure Revised: 31 August 1999 + Airports :~:.~:.~:.~. Ground Baiting t/'.o/'.r/'.... liTi1Ti1TI Aerl'al Bal'tl'ng :¡:¡:¡:¡:¡:¡:¡:¡ :¡:¡¡¡i¡i¡¡¡i¡i¡ Sept. 20 - Oct. 2 Fox Rabies Vaccine Baiting Ontario - 1999 ,......./\ >. \ \.....- \. '\ 9)¿';;)~~\ /\ -, N A ~ (J- Municipa[ity Corporation oft!ie T!ie of Centra{ t£fgin 1999 September 15 Mr. Randy Millard, C.A.O.lClerk Township ofMalahide, 87 John Street South, Aylmer, ON N5H 2C3 Dear Mr. Millard: Boards Your correspondence of August 20, 1999 regarding the above referenced matter was presented to Council at its Regular Meeting of Monday, September 13, 1999 and the following resolution was er Tier and School ment of Taxes to U Pa tember 30th Se Re passed: THAT: The resolution ftom the Corporation of the Township ofMalahide pertaining to the deferral of the third levy payment to the County of Elgin and the School Boards until October 22, 1999 be endorsed. will endorse this resolution as well We trust that other municipalities Y"i!j K. G. Sloan Administrator/Clerk '>, KGS:gv ) pc: Linda B. Veger, CMA, County of Elgin . tJ: Thomas, Ontario N5R 5V Fax 519-631-4036 St 450 Sunset Drive, 1 st Floor, Ph. 519-631-4860 CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Report Year Ended December 31, 1998 and Auditor's Report tothe Members of Council Inhabitants and Ratepayers , ¡ . r , , r r ~ r I I' I i I i ~ i ~ : ' I , r r ~ r I CORPORATION OF THE COUNTY OF ELGIN r I INDEX OF CONSOLIDATED FINANCIAL REPORT 1998 DECEMBER 31 1 2-3 4 5-9 Consolidated Financial Statements Auditor's Report Consolidated Statement of Operations Consoiidated Balance Sheet Notes to the Consolidated Financial Statements n I I n 10 11 12 Consolidated Trust Funds Auditor's Report Consolidated Statement of Continuity and Consolidated Balance Sheet Note to the Consolidated Financial Statements ~ n ì I r- I n I I n I I ì ! I I· I' i I r I ! ~ ! : I (519) 631-8250 (519) 631-8919 Telephone: Facsimile: 136 Centre Street St. Thomas, Ont. N5R 3A2 J(t RAVEN Charles T. Raven, Chartered Accountant ~ I' I ~ , ' REPORT AUDITOR'S í' I To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Elgin: I have audited the consoiidated balance sheet of the Corporation of the County of Elgin as at December 31, 1998 and the consolidated statement of operations for the year then ended. These fmancial statements are the responsibility of the County's management. My responsibility is to express an opinion on these financial statements based on my audit. I: I conducted my audit in accordance with generally accepted auditing standards. Those standards require that I plan and perform an audit to obtain reasonable assurance whether the financial statements are ftee of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. r In my opinion, these consolidated financial statements present fairly, in all material respects, the [mancial position of the County of Elgin as at December 31, 1998 and the results of its operations for the year then ended in accordance with the accounting principles disclosed in note 1 to the fmancial statements. r I I! I I r I I ~ Chartered Accountant 1999 13 April r I~ ! r 2 CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF OPERATIONS , 1998 YEAR ENDED DECEMBER 31 n Actual 1997 Actual 1998 Budget 1998 r: ! i $ 8,939,253 3.777.616 $12,765,880 3.223.482 $12,679,344 3.847.944 SOURCES OF FINANCING: Taxation and user charges Requisition on local municipalities User charges n r ! 12.716.869 - 17,478,737 469.205 16.689.362 219,703 17,625,512 1.830.897 16.527.288 196,400 18,596,732 1.754.538 Grants Government of Canada Province of Ontario Other municipalities r; ~ 17.947.942 138,636 125.363 263.999 112 313,387 97,413 125.466 536.266 12.676 20.547.670 170,258 126.250 296.508 Other Investment income Sale of fixed assets Other contributions I I " I , , ) n 561,354 489.418 1.050.772 715.656 565,102 94.742 659.844 1 565,102 94.742 659.844 liabilities Municipal Fund Balances, beginning of the year (Note 8) To be used to offset taxation or user charges Unexpended capital financing issue oflong-tenn Proceeds from the " I r I 279'sJ!2 $31 $39.277.240 310 $38,031 fmancing available during the year Total r I ) I ~ part of this financial statement. integral The accompanying notes are an " ! I I' i ~ 3 ~ CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF OPERATIONS ~ ! 1998 YEAR ENDED DECEMBER 31 ~ Actual 1997 Actual 998 Budget 1998 r $ 1,570,016 48,522 4,251,785 26,784 2,826,588 40,000 - 3,695,199 8,489,655 244,448 1,500,218 95,950 57,784 33.584 $ 2,047,150 593,879 72,938 2,490,421 11 ,269 3,042,118 40,000 1,176,000 5,283,183 8,850,426 45,449 1,901,000 1,587,628 92,382 60,930 34.129 $ 1,715,489 558,000 55,090 2,270,500 10,000 3,315,740 40,000 1,176,000 6,547,700 9,072,428 45,449 1,901,000 1,503,866 90,500 108,125 35500 APPLIED TO Current operations General government Property assessment and support Emergency measures Transportation services Environmental services Public health services " , , ! n Hospital support Ambulance services Welfare assistance Homes for the aged Other social and family services r " , , Ii \. ! Social housing Libraries Other cultural services Planning and development Agriculture and reforestation n í' (' 22.880.533 162,948 4,662,776 3,353,635 95,632 76.679 27.328.902 418,020 7,483,955 4,189,635 235,242 78,417 6.424 28.445.387 - 152,000 83,000 16.000 400,000 6,710,105 Capital operations Administrative building and equipment Road resurfacing and equipment Public health services building Homes for the aged Libraries Other I' i I I' I , 670 8.351 12.411.693 1. 700.489 7.361.105 2.104.818 I 87535 565,102 94.142 140,000 (2.303.844) (2.163.844) 120.000 120.000 $38.031,3IQ Net appropriations to reserves Municipal Fund Balances, end of the year (Note 8) To be used to offset taxation or user charges (Capital operations not permanently financed) unexpended capital financing I ~ ~ 659.844 $31,979,582. $39.277.240 The accompanying notes are an integral part of this financial statement. Total applications during the year I I 4 CORPORATION OF THE COUNTY OF ELGIN n , CONSOLIDATED BALANCE SHEET 1998 DECEMBER 31 n , 1997 1928 $3,646,677 2,032,378 343,576 495,024 204,718 34,857 91.079 $3,577,061 2,587,671 263,795 434,490 345,221 64,868 19.107 7,292,213 ASSETS UNRESTRICTED Cash Investments (Note 4) Grants and subsidies receivable User charges receivabie Other receivables Other current assets Long-term receivables 6,848,309 CAPITAL OUTLAY FINANCED BY LONG-TERM LIABILITIES AND TO BE RECOVERED IN FUTURE YEARS (Note 1(b)) 1.702.113 $6.848.309 $8.994.326 LIABILITIES CURRENT LIABILITIES Accòunts payable and accrued Ii I' , ' r [ 1 ; n ~ n , ~ i i , $2,875,210 $4,442,313 liabilities 1.702.113 NET LONG-TERM LIABILITIES (Note 7) 2,875,210 6,144,426 FUND BALANCES TO BE USED TO OFFSET TAXATION OR USER CHARGES (Note 8) 565.102 94,742 3.313.255 5.013.744 $8.994,3~ RESERVES (Note 9) ~ $6.848.309 integral part of this financial statement. The accompanying notes are an I I' I! I ~ , ~ I I I , 140,000 (2,303,844) (CAPITAL OPERATIONS NOT YEAR PERMANENTLY FINANCED) UNEXPENDED CAPITAL FINANCING (Note 8) 5 r- I CORPORATION OF THE COUNTY OF ELGIN STATEMENTS NOTES TO THE CONSOLIDATED FINANCIAL I I 1928 DECEMBER 31 í ACCOUNTING POLICIES The consolidated fmancial statements of the Corporation of the County of Elgin are the representation of management prepared in accordance with accounting policies prescribed for Ontario municipalities by the Ministry of Municipal Affairs and Housing. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily invoives the use of estimates and approximations. These have been made using careful judgments. I r í I ! Basis of Consolidation (a) Consolidated Statements These consolidated statements reflect the assets, liabilities, sources of financing and expenditures of the revenue fund, capital fund, reserve funds and reserves and include the activities of all committees of Council and the following local board which is under the control of Council: (i) n . , I: I I Thomas Health Unit All interfund assets and liabilities and sources of financing and expenditures have been eliminated with the exception of loans or advances between reserve funds and any other fund of the municipality and the resulting interest income and expenditures. Elgin-St. n I! ! r , , Non-CQnsolidated Entities (ii) is not consolidated. The following joint local board ! Thomas and Elgin Family and Children's Services ofSt. n TrusLFunds Trust funds and their related operations administered by the County are not consolidated, but are reported separately on the "Consolidated TrustFunds Statement of Continuity and Balance Sheet" (iii) I I, ~ I I I 6 CORl'ORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS 1998 DECEMBER 31 ACCOUNTING POLICIES (Cont'd) 1 Basis of Accounting (b) Accountin Sources of financing and expenditures are reported on the accrual basis of accounting with the exception of principal charges on long-term liabilities which are charged against operations in the periods in which they are paid. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. are not recorded are reported as an expenditure on the in the year of acquisition. Fixed Assets The historical cost and accumulated depreciation for fixed assets for municipal purposes. Fixed assets "Consolidated Statement of Operations" tQbe Reserved in Future Years "Capital outlay to be recovered in future years", which represents the outstanding principal portion of unmatured long-term liabilities for municipal expenditures or capital funds transferred to other organizations, is reported on the "Consolidated Balance Sheet" CONTRIBUTION TO UNCONSOLIDATED JOINT BOARD 2. to: made by the County l(a)(ii) the following contribution was Further to note 1927 19~8 ~ I I n I :' , I , I: I' r- ! " I I I ~ I I I I I' ! ~ Accrual (i) (ii) (iii) $244.448 $45.499 Thomas and Elgin Family and Children's Services of St. I ~ I I I ' 7 ~ I CORPORATION OF THE COUNTY OF ELGIN STATEMENTS NOTES TO THE CONSOLIDATED FINANCIAL r , , 1998 DECEMBER 31 r; I ¡ TRUST FUNDS Trust funds administered by the County amounting to $107,13 3 (1997 - $150,079) have not been included in the "Consolidated Balance Sheet" nor have their operations been included in the "Consolidated Statement of Operations" 3 r r r; I, I I are reported on the "Consolidated INVESTMENTS The total of investments of$2,587,671 (1997 - $2,032,378) Balance Sheet" at cost which approximates market value. 4. r; , , i I r PENSION AGREEMENT The County makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of 232 members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. 5 i I I For the period August I, 1998 to July 31, 1999, OMERS has introduced a temporary contribution holiday for active members and participating employers. OMERS member and employer contribution rates will both be 0% during this period. r; I ( The amount contributed to OMERS for 1998 was $202,23 8 (1997 - $404,282) for current service and is included as an expenditure on the "Consolidated Statement of Operations". The County is not obligated for any past service provisions of the OMERS agreement. r I ! LIABILITY FOR VESTED SICK LEAVE BENEFITS Under the sick leave benefit plan, unused sick leave can accumulate and employees may become entitled to a cash payment when they leave the County's employment. 6. I I It The liability for these accumulated days, to the extent that they have vested and could be taken in cash by an employee on termination amounted to $231,472 (1997 - $233,354). A reserve of $187,183 (1997 - NIL) has been established for this past service liability and is reported on the "Consolidated Balance Sheet". An amount of$60,686 (1997 - $272,328) was paid to employees who left the municipality's employment during the year and is reported on the "Consolidated Statement of Operations". I I I fî ! i I 8 I' CORPORATION OF THE COUNTY OF ELGIN STATEMENTS NOTES TO THE CONSOLIDATED FINANCIAL ~ I· 1298 DECEMBER 31 i' I I made is NET LONG-TERM LIABILITIES liabilities reported on the "Consolidated Balance Sheet The balance of net long-term up ofthe following (a) 7. ~ i ¡ 997 1998 The municipality has assumed responsibility for the payment of principal and interest charges from an existing mortgage on the purchase of a building. At the end of the year, the outstanding principal amount ofthis liability is n r ! $ (a) of this note are recoverable $1.702_113 Principal payments on the net long-term liability reported in from general municipal revenues in the following years (b) 2009 and onwards 2004 to 2008 1999 to 2003 n , I I Total ~ I I $1.702.113 The long-term liability in (a) has been approved by by-law and the annual principal and interest payments required to service this liability is within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. $1.102.593 $378.968 $220.552 (c) r , " i f: I MUNICIPAL FUND BALANCES AT THE END OF THE YEAR The balances on the "Consolidated Statement of Operations" of municipal (deficit) equity of $(2,163,844) (1997 - $659,844) at the end of the year are comprised of the following: (a) 8. r 1997 1998 r , ' i ~ $565.102 - 94.742 94.742 $659.844 $ 140.000 (220,549) (2,205,835) 122.540 taxation For general reduction of taxation Acquisition of fixed assets to be recovered or user charges Acquisition of fixed assets to be recovered through reserves Funds available for the acquisition of fixed assets ~ I I r (2.303.844) $(2.163.84.1) Total municipal (deficit) equity r [ r 9 CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS 1998 DECEMBER 31 r (Cont'd) Council has approved by by-law those commitments to be financed by revenues beyond the term of council. The principal and interest payments required to service these commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. MUNICIPAL FUND BALANCES AT THE END OF THE YEAR (b) 8 n Ii n The balance available for the general reduction of taxation for the fiscal year ending December 31,1998 has been reduced by an amount of $482,484 transferred to reserves as authorized by Council resolution dated April 13, 1999. Had this reduction not been made the balance would have shown a surplus of $622,484. (c) r" i i , r" , , I n $3,313,255) is RESERVES 9. made up ofthe following: The total balance of reserves of $5,013,744 (1997 I I 1931 199_8 $ 500,000 2,109,196 34,395 $ 500,000 2,921,447 589,495 187,183 815.619 Reserves set aside for specific purpose by Council: For working funds For capital expenditures For public health programs For vested sick leave benefits For other current purposes ~ I 669.664 $3.313.255 $5.013.744 I ) 10. PUBLIC SECTOR SALARY DISCLOSURE In 1998, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act, 1996, of $1 00,000 or more by the Corporation of the County of Elgin. r r" ~ MUNICIPAL RESTRUCTIJRING As a result ofa County of Elgin restructuring order under subsection 25.2 (6)(b) of the Ontario Municipal Act dated May 15, 1997 to take effect January 1, 1998, the number of municipalities within the County has been reduced to seven (7) from fifteen (15). 11 r I r i 10 (519) 631-8250 (519) 631-8919 Telephone: Facsimile: 136 Centre Stree St. Thomas, Ont N5R 3A2 J(t RAVEN Charles T. Raven, Chartered Accountant (- n n i n AUDITOR'S REPORT ~ To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Elgin I have audited the consolidated balance sheet of the trust funds of the Corporation of the County of Elgin as at December 31, 1998 and the consolidated statement of continuity of trust funds for the year then ended. These fInancial statements are the responsibility of the County's management. My responsibility is to express an opinion on these fInancial statements based on my audit. r I , r i' I conducted my audit in accordance with generally accepted auditing standards. Those standards require that I plan and perform an audit to obtain reasonable assurance whether the fInancial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements. An audit also includes assessing the accounting principles used and signifIcant estimates made by management, as well as evaluating the overall financial statement presentation. r: I! In my opinion, these consolidated fmancial statements present fairly, in all material respects the fInancial position of the trust funds of the County of Elgin as at December 31, 1998 and the continuity of trust funds for the year then ended in accordance with the accounting principle disclosed in note 1 to the fInancial statements. ~ , , ~ r i Chartered Accountant r t, 1999 April 13 n I r I I' 11 CORPORATION OF THE COUNTY OF ELGIN TRUST FUNDS CONSOLIDATED STATEMENT OF CONTINUITY YEAR ENDED DECEMBER 3!. 1998 Homes for Senior Citizens - Total - Elgin Manor Terrace Lodge Bobier 1998 1997 Balance, beginning of the year $97,300 $49,039 $3,740 $150,079 $156,501 Net deposits (withdrawals) by residents (41,617) (5,318) 2,832 (44,103) (7,086) Interest 683 417 -2. 1.157 664 Balance, end of the year $56366 $44.138 $6.629 $107.133 $150.079 CONSOLIDATED BALANCE SHEET DECEMBER3!. 1998 1998 1997 ASSETS Cash $107.133 $150.079 FUND BALANCES Trust Funds - Residents $107_133 $1~O,º-79 ~ " ¡ ! r I! , ~ I ! r Ii r r I , , I '. Î' j I r , I n I , í1 ! I n r I I I I 12 CORPORATION OF THE COUNTY OF ELGIN TRUST FUNDS NOTE TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER3!. 1998 1. ACCOUNTING POLICY (a) Basis of Accounting (i) The cash basis of accounting is used to account for the transactions of the trust funds. ~ I' r ! . i n i · r ~ r I n I' I I I Ii I I' r I : I I' n r n I I' /0 Page ElEI2 o P CLERK-Elgin Co 619 416 97 519 £,33 7£,£,1 FAX NO, 1 ASSOCIATION OF?-> AMD 2:46 PM EST 89/17/99 22:19:47 SEP-17-99 FR Association of Municipalities of Ontario ~r / 393 Univer8ity Ave, Suite 1701 Toronto, ON M5G 1Ë6 (416) 971-9656· f.x: (416)971-6191 aMaH: amo@.amo,mlln¡com com t.1 Re_ease News 99/004 mmedìate release For AMO Toronto, Ontario, September 17,1999 - The Association of Municipalities of Ontario (AMO) is calling on Elizabeth Witmer, Minister of Health to immediately implement solutions that will solve the growing shortage of heallh care professionals in Ontario. CRISIS NEEDS ACTION NOW: CARE PROFESSIONAL H I<~ALTH While the F/P/T Ministers acknowledge that access to quality care is linked to many elements including "an appropriate supply, deployment and distribution of highly qualified health professionals," AMO is disappointed with their actions. The only apparent concrete action coming from the Ministers' meeting is that "options for consideration to strengthen health human resource development and improve t~e organization and delivery of primary care services" will be prepared for early 2000. "The Ontario Health Minister has all the reports, and recommendations she needs to release an Ontario action plan," said Michael Power, AMO President. "The person who cannot find a family doctor, or to do so has to drive several communities away or whose health is at risk because of delayed surgery due to a lack of specialists can't wait for more government studies and more contemplation. Ontarians need the supply and access problems tackled now." AMO supported Minister Witmer's call going into the meeting that the federal government must provide additional funding and that it must look at foreign doctors as a one means to support supply and access. Neither proposal formed the basis of the Ministers' communiqué. However, this does not alleviate Minister Witmer from showing leadership on other fronts "The municipal order of government has been doing its part in this crisis by working with their communities to attract physicians and other health care professionals, providing their own incentives including the construction and opening of clinics," said Michael Power, AMO President. "Municipalities cannot do this on their own. The provincial government has an obligation to further assist Ontario communities in meeting their health care professional needs now, not months or years from now." AMO is calling on the Ontario government to immediately meet with Ontario's health care community and municipalities, to set out a plan within the next 60 days and get on with the job of providing quality health care and health care access. "The time for study is over," said Power. The Association of Municipalities of Ontario (AMO) is a non-profit organization with member municipalities representing 95 per cent of Ontario's population. The mandate of AMO is to promote, support and enhance strong and effective municipal government in Ontario (416) 971-9856 ex! 342 30 Dino Zuppa, Policy Advisor, For more information, contact: COUNTY OF ELGIN By-Law No. 99-32 "BEING A BY-LAW TO RESIRICTIHE_WEIGJíLQEVEHICL¡::S PASSING OVER BRIDGES" WHEREAS Section 123 (2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, provides that the Municipal Corporation or other authority having jurisdiction over a bridge may by by-law limit the gross weight of any vehicle or any class thereof passing over such bridge, and the requirements of Subsection 1 with respect to the posting up of notice apply thereto; and the weight of vehicles passing over limit to WHEREAS it is deemed expedient certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1 That no vehicie or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedules No. 1 and No.2, forming part of this By-Law, with a weight in excess of the weight limit prescribed in the Schedule for such bridge. 2. That any person violating any of the provisions of this By-Law shall be subject to the penalty provided in Section 125 of the Highway Traffic Act. 3. That this By-Law shall not become effective until a notice of the weight permitted, legibly printed, has been posted up in a conspicuous piace at either end of each bridge designated in the attached Scheduies. November 14, 2001 Elgin be and is hereby repealed. That this By-Law shall be effective upon passing and unti of the County of That By-Law No. 97-21 4. 5. time this 28th day of September 1999. day of September 1999. Rien VanBrenk, Warden. /3f time and finally passed this 28'h Mark G. McDonald. Chief Administrative Officer. READ a first and second READ a third ~, SCHEDULE NO.1 By-Law No. 99-32 BRIDGES ON COUNTY ROADS No. Bridge Road Name of Location Weight Year of Type of No. No. Bridge Limit in Construction Floor (MTO) T onnes Finish - - 1. 5-133 27 Meeks Lot 16, Range 1 8 1900 Concrete North of Union Road, Township of Southwold This weight limit is based on the detailed evaluations and recommendations of Totten Sims Hubicki Associates as per their report dated June 15, 1999. / 1ft> SCHEDULE NO.2 By-law No. 99-32 BRIDGES ON lOWER·TIER ROADS No. Bridge Name of location Weight Year of Type of No. Bridge Limit in Construction Floor (MTO) Tonnes Finish - 1. 5-60 Fulton lots 3 and 4, Range level 1-12 1912 Concrete I, West of River level 2-18 Road, Township level 3-23 of Southwold 2. 5-138 Jamestown lot 28, Con. II 5 1909 Wood Municipality of Central Elgin 3. 5-158 Vienna lot 14. Con. 111 level 1-10 1925 Concrete Municipality of level 2-15 Bayham level 3-24 4. 5-139 Gillets lot 27, Con. IV level 1-25 1930 Concrete Municipality of level 2-32 Central Elgin level 3-34 This weight limit is based on the detailed evaluations and recommendations of Totten Sims Hubicki Associates as per their report dated June 15, 1999. f tf-/ COUNTY OF ELGIN By-Law No. 99-33 "BEINGABY-LAW TO PROVIDE FOR THE GRANTING OF PERMITS TO MOVE OYERSIZE OR OVERWEIGHT LOADS ON COUNTY ROADS' WHEREAS pursuant to Section 110, Part VII, of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, provides that a municipal corporation may grant a permit for the moving of heavy vehicles, loads, objects or structures in excess of the dimensional limits set out in Section 109 or the weight limits set out in Part VIII, on roads they have jurisdiction over. WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to control and regulate the movement of heavy vehicles, loads and objects or structures on County Roads and to provide for the issuing of permits related thereto. NOW THEREFORE the Municipal Council of the Corporation of Elgin enacts as follows: THAT in this by-law; (a) "Council" shall mean the Council of the Corporation of the County of Elgin; 1 "County road" shall mean all roads included in the County of Elgin road system as defined in the Corporation of the County of Elgin by-law "Adopting a Plan of County Road Improvement and Establishing a County Road System" and any amendments thereto. (b) THAT no person shall be permitted to operate a vehicle on a County Road if the weight of the vehicle or dimensions exceed those prescribed under the Highway Traffic Act, without the submission and approval of a permit and all conditions are met to the satisfaction of the County of Elgin. 2. THAT a permit may be issued by the County of Elgin Engineer or designate in accordance with the conditions and fees set out in Schedule "A" to this by-law and that the granting of the permit shall rest solely in the discretion of the above mentioned authority and may be subject to special circumstances or rejection all together. 3. THAT all costs associated with the permit and the proposed move in accordance with the terms of the permit will be the responsibility of the applicant. 4. THAT a refundable security deposit may be required to fulfill the conditions of the permit application and that the deposit may be used to repair any infrastructure, signage or other part of the road system damaged as a result of the execution of the move. 5. THAT every person who contravenes any provision of this by-law shall upon conviction be liable to payment of a fine, as set out in the Highway Traffic Act. 6. 1839 and 96-47 be, and the same are, hereby repealed. THAT By-Laws No. 7. THAT this by-law shall come into force and take effect upon the final passing thereof. 8. time this 28'h day of September 1999. READ a third time and finally passed this 28'h day of September 1999. READ a first and second Rien VanBrenk, Warden. / '-I J, Mark G. McDonald, Chief Administrative Officer. Schedule 'A' By-Law No. 99·33 Permit No., The Corporation of the County of Elgin 450 Sunset ¡: . St. Thomas. Ont. . N5R 5V1 . Phone (519) 631-1460 ex!. #4 . Fax (519) 631-4297 OVERSIZE I OVERWEIGHT MOVING PERMIT SECTION 1· GENERAL INFORMATION DATE OF APPLICATION APPLICANT CONTACT PERSON APPLICANT'S MAILING ADDRESS POSTAL CODe APPLICANT'S TELEPHONE FAX TRANSPORTING COMPANY CONTACT PERSON TRANSPORTING COMPANY'S ADDRESS TRANSPORTER'S TELEPHONE FAX SECTION 2 - DESCRIPTION OF lOAD AND ROUTE (Pleese fndic8te 8/1 dimensions in metric) DESCRIPTION OF LOAD DESCRIPTION OF VEHICLE NO, OF AXLES NO. OF WHEELS PER AXLE TOTAL WIDTH AT TIRES (metres) TOTAL WEIGHT (tonnes) OVERALL HEIGHT (metres) OVERALL WIDTH (metres) OVERALL LENGTH (metres) PRESENT LOCATION DESTINATION EXACT ROUTE TO BE FOLLOWED MOVING DATE PROPOSED TIME OF MOVE "NOTE: A MAP SHOWING THE EXACT ROUTE THE ABOVE DESCRIBED LOAD MUST ACCOMPANY THIS APPLICATION. PERMIT FEE: $100.00 Please Note: Invoices will not be Issued - Cheques are payable to the County of Elgin. I have read, understand and agree to the conditions set forth on this application and assume all cost incurred by the County of Elgin, liability for all damages which may be Incurred and to indemnify and hold harmless the County of Elgin from any actions, claims, suits or demands made againsl the County by any person arising out of the Issual'lCe of this permit. (REFER TO CONDITIONS ON REVERSE) SiClnature of AnDlicant Date S¡Clned SECTION 3. SPECIAL CONDmONS AND APPROVAL [OFFICE USE ONLY] FEE PAID $100.00 REFUNDABLE SECURITY DEPOSIT (if applicable) $ PROOF OF LIABILITY INSURANCE: YES_ NO_ AMOUNT OF COVERAGE: $ TYPE OF ESCORT REQUIRED (see conditions on reverse) SPECIAL CONDITIONS Manager of Engineering Services Date Approved / Lf3 CONDITIONS with traffic A refundable security deposit may be requested by the County of Elgin during the execution of any permit. The applicant and I or the transporter Is responsible for any damage done to the road and the deposit may be used to remedy any damages and return the roadway to its condition prior to the execution of this permit. No portion of any road shall be closed at any time. The transporter must at all times create the least interference as possible throughout the execution of the work granted under this permit. 2. 3. A minimum of $ 3,000,000.00 liability insurance specifically issued to cover the type of work granted under this permit shal! be held by the transporter stated in this permit. A copy of this liability insurance must be submitted with every permit application. The transporter assumes all liability and will "save the County of Elgin harmless~ when granted a permit. 4. This permit Is NOT valid: a) On roads other than Elgin County Roads as defined by the Elgin County Road Consolidating By- Law as amended time to time, b) at any time when due to insufficient light or unfavorable atmospheric conditions, persons and vehicles on the road are not clearly seen at a distance of 150 metres or less, c) between one half hour before sunset and one half hour before sunrise, d) on any Saturday, Sunday or Statutory Holiday. 5. a) Between one half hour after sunrise and on half hour before sunset. b) on Monday through Friday. This permn IS valid: 6. Overweight permits are not valid and will not be issued during the months of March and April or at any other date where "half load~ season Is in force. 7. This permit must be produced on demand of a police officer or an officer appointed for carrying out the provisions of the Highway Traffic Act. This permit Is issued on the condition the permit holder accepts responsibility for any and all damage that may be caused to overhead wires, structures, roads, infrastructure, signs or railway right of ways. The permit holder must obtain the necessary approvals from all encroachments and I or any provincial or municipal permits required for the proposed routes. 8. 9. the breach of any condition of Where a permit is issued in respect of: 1) Height: The load shall not be composed of articles loaded one on top of the other. 2) Width: The load shall not be composed of articles loaded side by side or crosswise. 3) Length: The load shall not be composed of articles loaded on behind the other and any overhang to the rear shall not exceed 4.65 m from the centre of the rearmost axle unless otherwise stated. 4) Weight: The load shall not be composed of more that one article. When crossIng bridges, vehicles of over 45,400 kg gross weight must be operated at the lowest practicable speed. Bridge postings and load restrictions pursuant to Part VIII, Section 114 to Section 127 of the Highway Traffic Act apply. the Manager of Engineering Services for O. This permit may be terminated at the discretion of this permit. 1 2. Vehicles and loads in excess of the width and I or length prescribed under Section 109 of the Highway Traffic Act shall be marked with four or more flags, one as near as practicable to each comer of the vehicle or load. The flags shall be bright red or orange In colour and shall be not less than 40 em x 40 cm. Where a vehicle or load is wider at any point or points on either side than at the comer, it shall; where practicable, be so marked with such a flag at the widest point on each side. 13. Vehicles and loads in excess of the length prescribed under Section 109 of the Highway Traffic Act shall, in addition to the flags required under Condition 11, display on the rear, in a clearly visible position, a sign bearing the words "LONG LOAD" in black letters at least 200 mm wide with lines forming the letters at least 30 mm wide on a yellow background. The sign to be removed or covered when not in use. 4. This permit may be issued with the condition that the permit holder provides an escort vehicle or vehicles either proceeding or following the oversize I overweight vehicle or load: to 3.99 m to 4.99 m and greater 2.61 m 4.00 m 5.00 m No escort required Private escort required Police escort required requirements for escort vehicles: Width to 36.75 m to 45.74 m and greater 23.01 m 36.76 m 45.75 m No escort required Private escort required Police escort required escort vehicles: requirements fo Length 15. NOTE: Where a permit is issued on condition the permit holder provide Private Escort Vehicle or Vehicles: 1) The escortvehicle(s) shall be operated by a person not less than' 18 years of age. 2) The escort vehicle(s) shall not have more than 2 axles and a wheelbase length of not less than 2.65 meters and shall be equipped with an amber flashing roof light visible from the front and rear for a distance of at least 150 metres and shall precede on a two lane roadway or follow on a four lane roadway at a distance of 60 to 150 metres and shall bear a sign clearly visible for a distance of at least 150 metres, "CAUTION OVERSIZE LOAD FOLLOWS~ or "CAUTION OVERSIZE LOAD AHEAD~ as the case may be in black letters at least 200 mm high with lines forming the letters at least 30 mm wide on a yellow background. The sign to be removed or covered when not in use. 3) When escorting a movement In excess of 4.00 metres in width, the escort vehicle(s) and towing vehicles(s) shall be equipped with a working two·way radio communication device permitting inter-communication between the vehicles. 4) An escort vehicle shall be equipped with a fire extinguisher in effective working order, six 45 cm (18") traffic cones. 5) All units, including the escort vehicle(s) will be operated with headlights on, when travelling on a roadway. L/. L(- / COUNTY OF ELGIN By-Law No. 99-34 BEINGABY-L~WIODESIGNAIE THROUGH HIGHWAYS' WHEREAS pursuant to Section 1, Subsection 1, of the Highway Traffic Act. being Chapter H.B, R.S.O. 1990, as amended, provides by definition that: "Through Highway" means a highway or part of a highway designated as such by the Minister or by By-Law of a municipality and every such highway shall be marked by a stop sign or yield right-of-way sign in compliance with the regulations of the Ministry. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT certain highways or parts of highways under the jurisdiction of the County of Elgin are designated as through highways and are set out as Schedule "A" attached hereto and forming part of this by-law. 2. THAT the designation in Section 1 of this By-Law of a highway or part of a highway as a through highway shall not include any intersection thereon, where the road intersected is a King's Highway, or where traffic control signals are installed. 3. THAT the penalties provided by the Highway Traffic Act and its regulations shal apply to offences against this By-Law. 4. THAT By-Laws No. 87-1, 87-38, 87-39, 89-39, 90-44, 92-53, 92-58, 93-36, 94-38, 94-46 and 97-9 and other by-law inconsistent with this one be, and the same are, hereby repealed. 5. THAT this By-Law shall come into force and take effect upon the final passing thereof. time this 28th day of September 1999. READ a third time and finally passed this 28th day of September 1999. Rien VanBrenk, Warden. I Lj~/ READ a first and second Mark G. McDonald, Chief Administrative Officer. -2- SCHEDULE "A" By-Law No. 99-34 Description From the east side of Road 103 to the west side of Road 8. From the west side of McPherson Road the road allowance between the Municipality of Chatham-Kent and the Municipality of West Elgin and the west side of the intersection of Highway #3 and Highway #4. From the north limit of the former geographic Village of Port Stanley, now the Municipality of Central Elgin to the north side of the Glenwood Avenue in the Municipality of Central Elgin. From the south side of Talbot Road, the north limit of the City of SI. Thomas, to south side of the intersection of Highway #3 and Highway #4. From the north side of County Road 2 to the County of Elgin boundary which is the centre of the Thames River. From the east side of County Road 7 to the west side of County Road 103. From the south side of Turn Line, the road allowance between Concessions X and XI, the former Township of Orford, now the Municipality of Chatham-Kent to the County of Elgin boundary which is the centre of the Thames River. From the east side of the Pearce Provincial Park to the west side in Lot 12, Concession X, Municipality of DuUonlDunwich to the west side of County Road 8 in Lot 10, Concession X. From the north side of County Road 8, Lot 10, Concession X, Municipality of DuUon-Dunwich to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the centre of the Thames River. From the east side of County Road 103 to the west side of Colley Road. From the south side of McDougall Line to the north side of Stalker Line. From the east side of Colley Road to west side of County Road 76. From the east side of County Road 76 to west side of County Road 5. From the east side of County Road 5 to west side of County Road 8. From the east side of County Road 8 to west side of County Road 14. From the east side of Highway #4 to west side of Wonderland Road. From the east side of County Road 8 to west side of County Road 14. From the north side of County Road 16 to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the centre of the Thames River. From the north side of County Road 8 to the south side of County Road 2. From the east side of County Road 8 to the County of Elgin boundary which is the limits of the City of SI. Thomas which is the west side of Lot 43. From the east side of County Road 119 to the east side of Carriage Road. From the east side of County Road 14 to west side of County Road 119. From the west side of County Road 119 to west side of Highway #4. From the north side of the former Village of Port Burwell, now the Municipality of Bayham, to the County of Elgin boundary with the Regional Municipality of Haldimand-Norfolk. From the north side of George Street in the former Village of Port Stanley now the Municipality of Central Elgin to the south side of County Road 16. From the north side of County Road 16 to the south side of County Road 18. From the north side of County Road 18 to the south side of Southdel Drive. /!/¿ Section A A A A A A A A C D E F A A A A A A A B A A B C B B C B B Road 2 3 18 19 20 20 20 9 9 9 9 11 13 14 14 15 16 17 18 4 4 5 6 7 8 8 9 9 8 -3- From the east side of County Road 20 to west side of Colborne Street in the former Village of Port Stanley, now the Municipality of Central Elgin. From the north side of County Road 24 to south side of County Road 27. From the north side of County Road 27 to the north side of Southdale Line, the County of Elgin boundary which is the limits of the City of SI. Thomas. From the east of Colborne Street in the former Village of Port Stanley, now the Municipality of Central Elgin, to the east side of East Street in the former Village of Port Stanley, now the Municipality of Central Elgin. From the east side of County Road 4 to the north side of East Street in the former Village of Port Stanley, now the Municipality of Central Elgin. From the east side of County Road 23 to west side of County Road 73. From the County of Elgin boundary, which is the limits of the City of SI. Thomas, to the south side of Highway #3. From the north side of Highway #3 to the north side of Regan Bourne which is the County of Elgin boundary, which is the limits of the City of London. From the County of Elgin boundary, which is the centre of the Kettle Creek, which is the limits of the City of SI. Thomas, to the east side of County Road 25. From the north side of County Road 20 to west side of County Road 4. From the east side of County Road 4 to west side of County Road 36. From the north side of County Road 45 to south side of County Road 56. From the north side of County Road 56 to south side of Highway #3. From the south side of County Road 52, which is the limits of the City of SI. Thomas, the County of Elgin boundary, to the north side of Thomson Line which is the limit of the City of London, the County of Elgin boundary. From the south side of Water Tower Line, the County of Elgin boundary, which is the limit of the City of SI. Thomas, to the south side of County Road 52. From the east side of County Road 73 to west side of Hacienda Road. From the south side of Glencolin Line to the south side of County Road 52. From the County of Elgin boundary, which is the limits of the City of London, to the west side of Belmont Road, in the former Village of Belmont, now the Municipality of Central Elgin. From the north side of County Road 45 to south side of Highway #3. From the north side of Highway #3 to south side of County Road 52. From the north side of County Road 24 to south side of County Road 27. From the north side of County Road 27 to south side of County Road 45. From the north side of County Road 45 to south side of Highway #3. From the east side of Belmont Road, in the former Village of Belmont, now the Municipality of Central Elgin, to west side of County Road 73. From the east side of County Road 73 to west side of County Road 47. From the east side of County Road 47 to the east side of Pigram Road, in the former Township of South Dorchester, now the Township of Malahide, which is the Elgin County boundary. From the east side of Highway #3 to west side of County Road 19. From the east side of County Road 19 to the east side of Baynor Drive, County Road 55, which is the boundary of Elgin County. From a point 485 metres south of the south limit of Pitt Street in the former Village of Port Burwell, now the Municipality of Bayham, to the south side of County Road 42. From the north side of County Road 42 to the south side of Highway #3. /1f1 A A B A B A A B A A B A B A A A B A A B A B C A B C A B A A 21 22 22 23 23 24 25 25 26 27 27 28 28 30 31 32 32 34 35 35 36 36 36 37 37 37 38 38 39 40 -4- From the north side of HiQfiWay #3 to the south side Glencolin Line. From the north side of Glencolin Line to the south side of County Road 52. On Fulton Street in the former Village of Vienna, now the Municipality of Bayham, from the west side of Union Street to the west side of Main Street. On Main Street in the former Village of Vienna, now the Municipality of Bayham, from the north side of County Road 19 to the north side of Fulton Street, in the former Village of Vienna, now the Municipality of Bayham. From the east side of County Road 73 to the west side Robinson Street in the former Village of Port Burwell, now the Municipality of Bayham. From the east side of Robinson Street, in the former Village of Port Burwell, now the Municipality of Bayham, to the east side of Baynor Road, County Road 55, being the Elgin County boundary. From the north side of County Road 42 to the south side of County Road 45. From the north side of County Road 45 to the south side of County Road 38. From the east side of County Road 46 to the west side of Highway #3. From the east side of Highway #3 to the east side of County Road 19. From the south side of County Road 3 to the north side of County Road 16. From the south side of County Road 16 to the west side of County Road 4. From the east side of County Road 4 to the west side of County Road 73. From the east side of County Road 73 to the west side of County Road 40. From the east side of County Road 40 to the west side of County Road 19. From the east side of County Road 19 to the east side of Baynor Road, County Road 55, which is the County of Elgin boundary. From the north side of County Road 38 to the south side of Highway #3. From the north side of Highway #3 to the north side of Pressey Road, which is the Count of EI In bounda . From the north side of County Road 48 to the north side of Avon Line, Count Road 37 which is the Count of EI in bounda . From the north side of Southminster Bourne to the south side of Ferguson Line. From the east side of Wonderland Road to the west side of County Road 25. From the east side of County Road 25 to the west side of County Road 30. From the east side of County Road 30 to the west side of County Road 74. From the east side of County Road 74 to the west side of County Road 73. From the east side of County Road 73 to the west side of Pigram Road County Road 54. From the north side of County Road 52 to the south side of County Road 48. From the north side of County Road 42 to the north limits the former Village of Port Burwell, now the Municipality of Bayham. From the east side of Mellor Road to the west side of County Road 4. From the north side of Highway #3 to the west side of County Road 25. From the east side of County Road 25 to the west side of County Road 30. From the east side of County Road 30 to the west side of County Road 74. /!frY B C A B A B A B A B A B C D E F A B A A B C E F G A A A A B C 40 40 41 41 42 42 43 43 44 44 45 45 45 45 45 45 46 46 47 48 48 48 48 48 48 49 50 51 52 52 52 -5- From the east side of County Road 74 to the west side of County Road 73. From the east side of County Road 73 to the west side of Putnam Road, the former Township of South Dorchester, now the Township of Malahide. From the north side of Ron McNeil Line, Lot B, Concession XII in the former Township of South Dorchester, now the Township of Malahide, to the west side of Pigram Road. From the north side of Highway #3 to the north side of Beech Street. From the east side of Elm Street to the west side of John Street. From the south side Brownsville Road, Oxford County Road 27 to the north side of County Road 48. From the north side of County Road 42 to the south side of County Road 45. From the north side of County Road 45 to the south side of County Road 38. From the west side of Elmwood Avenue, the County of Elgin boundary with the City of St. Thomas, to the west side of County Road 36. From the east side of County Road 4 to the County of Elgin boundary with the City of St. Thomas. From the north side of Hale Street to the west side of Dexter Line. From the north side of Colen Street to the south side of the Catfish Creek. From the west side of Levi Street to the south limit of the Town of Aylmer. From the north limit of the Town of Aylmer to the north side of Avon Line County Road 37, the County of Elgin boundary. From the north side of Highway #3 to the south limit of the former Village of Belmont, now the Municipality of Central Elgin. From the north side of County Road 3 to the south limit of the former Village of West Lome, now the Municipality of West Elgin. From the north limit of the former Village of West Lome, now the Municipality of West Elgin to the County of Elgin boundary which is the middle of the Thames River. From a point 390 metres south of the south side of Gray Line to the south side of County Road 3. From the north side of County Road 3 to the County of Elgin boundary which is the middle of the Thames River. From the north side of Murkirk Line to the south side of McMillan Line. From the east side of McPherson Road to the west side of Blacks Road. From the south side of McMillan Line to the north side of Queens Line. From the east side of Blacks Road to the west side of County Road 103. From the north side of County Road 3 to the north side Southdel Drive which is the County of Elqin boundarY. /!j9 D E F A B A A B A A A B C D A A B A B A B C D A 52 52 52 53 53 54 55 55 56 57 73 73 73 73 74 76 76 103 103 104 104 104 104 119 I